Loading...
HomeMy WebLinkAbout07-26-1999 Council PacketIIP" AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JULY 26,1999,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA (*) Asterisk items are considered to be routine items to be enacted upon by one motion by the Citj Council under the Consent Item* on the agenda. Memos regarding each of the Agenda items are available in the Public Packet - located on the counter near the sign in sheet.^ COf iMrii mceTINQ ROLL CALL CONSENT AGENDA 1.Approve/Amend JUL 2 6 1999 cn Y Ut- OHOAtO PRESENTATION OF THE CITY'S 1998 COMPREHENSIVE ANNUAL FINANCIAL REPORT APPROVAL OF MINUTES ♦2. Regular Council Meeting of July 12,1999 PARK COMMISSION COMMENTS - Andrew McDermott, Representative LAKE MINNETONKA CONSERVATION DISTRICT - Lili McMillan, Representative PLANNING COMMISSION COMMENTS - Liz Hawn, Representative PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZOM^G ADMINISTRATOR’S REPORT #230^ Urook Park Realty, 3760 Shoreline Drive - Lake Minnetonka Woods - Review Trail and Utility Issues ^4T^^2488 Gregg and Theresa Klohn, 4455 North Shore Drive - Variances - Resolution ,^-6f#2490 Charles Van Eeckhout, 120 Brown Road South - Sketch Plan Review #2492 Rick and Gail Luzaich, 2490 Old Beach Road - Variance and Conditional Use Permit ,.-?!^#2502 Orono Self Serve, 2160 Wayzata Boulevard - Variance and Conditional Use Permit - Resolv’tion #2503 City of Orono Vacation of Alley on Plat of Bergquist & Wicklund's Addition, adjacent to Saga Hill Preserve - Resolution Extend Comprehensive Plan Completion Date - Resolution MAYOR/COUNCIL REPORT Proclamation - National Night Out - Resolution ENGINEER REPORT 4r yVC Stubbs Bay Road Project - Mn/DOT Cooperative Agreement # VI. Request for Payment - St. Edward’s Church Sewer and Water Main Request for Payment #4 - Shoreline Drive/Heritage Sanitary Sewer Project r r^• U AGENDA FOR COUNCIL MEETING SET FOR MONDAY, .lULY 26,1999,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAl, ORONO, MINNESOTA CITY ADMINISTRATOR’S REPORT ,J4t'''Amendment to the City's Pay Schedule - Resolution ^ 'I^T^Appointment of Administrative Support Assistant * •Xfr. Appointment of On-Site Septic System Inspector Appointment of Building Inspector A' >®r*Payment Request - HDR Engineering, Inc. -1 lighway 12 NoiseA^ibration Study JSl^^ire Inspection Service Options CITY ATTORNEY'S REPORT * 20. UCENSES * 21. BILLS UPCOMING ISSUES AND EVENTS 1229 07/22 - Council Woric Session, 6:00 p.m. 07/26 - Council Meeting, 7:00 p.m. 08/02 - Park Commission Meeting, 7:15 p.m. 08/04 - Highway 12 Design Review Committee Meeting, 5:30 p.m. 08/09 - Council Meeting, 7:00 p.m. 08/16 - Planning Commission Meeting, 6:30 p.m. 08/23 - Council Meeting, 7:00 p.m. 09/01 - Highway 12 Design Review Committee Meeting, 5:30 p.m. 09/06 - HOLIDAY, LABOR DAY 09/07 - Park Commission Meeting, 7:15 p.m. 09/13 - Coimcil Meeting, 7:00 p.m. 09/20 - Planning Commission Meeting, 6:30 p.m. 09/27 - Council Meeting, 7:00 p.m. ' 1 I P i J r V •. Public Attendance • • Meeting D ate 7-PC-- f/ C ouncil □ Planning C ommission □ Park COMMISSION □ Other NAME (please print)ADDRESS PRESENT FOR (from agenda) NAME OR NUMBER 4. 5.. 6.. 7. 8.. 9. 10., 11. i rr REQUEST FOR COUNCIL ACTION COCiMrii mpCTJHG JUL 2 6 1999 UHUNO DATE: July 23.1999 ITEM NO: Department Approval: Name Ron Moorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Presentation Regarmng the 1998 Annual Comprehensive t^i>iancial Report Ken Malloy of Malloy, Montague, Kamowski, Radosevich and Company, the firm that conducted the annual audit of the City's finances, will present a brief summary of the results of the audit and the City's financial condition. COUNCIL ACTION REQUESTED: No action required. I I I r r n n r c i; e E I I I I JUL 2 6 W99 City of Orono, Minnesota Hennepin County Comprehensive Annual Financial Report Year Ended Decemben 31 1998 m J I I I r ► i r r I c I I i r CITY OF ORONO, MINNESOTA HENNEPIN COUNTY Comprehensive Annual Financial Report Year Ended December 31, 1998 Prepared by Department of Finance Thomas M. Kuehn Finance Director r- U II r # \ K r- I k. f !•!u fi; f i :k.Jib«. THIS PAGE LEFT INTENTIONALLY BLANK I I I 1 1 1 1 I I I I I I I I I I I 1^ CITY OF ORONO, MINNESOTA Comprehensive Annual Financial Report Table of Contents I I INTRODUCTORY SECTION CITY COUNCIL AND OTHER OFFICIALS ORGANIZATIONAL CHART TRANSMITTAL LETTER CERTIFICATE OF ACHIEVEMENT AWARD FINANCIAL SECTION Exhibit Page 1 2 3-13 14 INDEPENDENT AUDITOR’S REPORT 15 GENERAL PURPOSE FINANCIAL STATEMENTS (LIFTABLE STATEMENTS) Combined Balance Sheet - All Fund Types and Account Groups A-1 16-19 Combined Statement of Revenue, Expenditures, and Changes in Fund Balance - All Governmental Fund Types and Expendable Trust Fund A-2 20-21 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual (GAAP Basis) - General and Special Revenue Funds A-3 22-23 Statement of Revenue, Expenses, and Changes in Retained Earnings - Proprietary Fund Type A-4 24 Statement of Cash Flows - Proprietary Fund Type A-5 25 Notes to Financial Statements -26-47 COMBINING AND INDIVIDUAL FUND STATEMENTS General Fund 48 Comparative Balance Sheet B-1 49 Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual (GAAP Basis)B-2 50-54 Special Revenue Funds 55 Combining Balance Sheet C-1 56 Combining Statement of Revenue, Expenditures, and Changes in Fund Balance C-2 57 Park Fund Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual (GAAP Basis)C-3 58 Improvement and Equipment Capital Outlay Fund Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual (GAAP Basis)C-4 59 Building Capital Outlay Ftmd Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual (GAAP Basis)C-5 60 f:r' [Jh;- r..ry THIS PAGE LEFT INTENTIONALLY BLANK I I I CITY OF ORONO, MINNESOTA Comprehensive Annual Financial Report Table of Contents (continued) COMBINING AND INDIVIDUAL FUND STATEMENTS (CONTINUED) Drug and Felony Forfeiture Fund Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual (GAAP Basis) Debt Service Funds Combining Balance Sheet Combining Statement of Revenue, Expenditures, and Changes in Fund Balance Capital Project Funds Combining Balance Sheet Combining Statement of Revenue, Expenditures, and Changes in Fund Balance Enterprise Funds Combining Balance Sheet Combining Statement of Revenue, Expenses, and Changes in Retained Earnings Combining Statement of Cash Flows Water Operating Fund Comparative Balance Sheet Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Comparative Statement of Cash Flows Sewer Operating Fund Comparative Balance Sheet Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Comparative Statement of Cash Flows Golf Course Operating Fund Comparative Balance Sheet Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Comparative Statement of Cash Flows FINANCIAL SCHEDULES Comparative Schedule of General Fixed Assets by Source Schedule of General Fixed Assets by Function and Activity Schedule of Changes in General Fixed Assets by Function and Activity Future Property Tax Levies to Retire Bonds Exhibit C-6 D-I D-2 E-1 E-2 F-1 F-2 F-3 F-4 F-5 F-6 F-7 F-8 F-9 F-10 F-11 F-12 1 2 3 4 Page 61 62 63-64 65-66 67 68-69 70-71 72 73-74 75-76 77-78 79-80 81 82 83-84 85 86 88 89 90 91 92 93 i THIS PAGE LEFT INTENTIONALLY BLANK I I I I I 1 I I CITY OF ORONO, MINNESOTA Comprehensive Annual Financial Report Table of Contents (continued) Schedule Page %Table —STATISTICAL SECTION (UNAUDITED) General Revenue by Source 1 94-95 General Expenditures by Function 2 96-97 Property Tax Levies and Collections 3 98-99 Tax Capacity and Estimated -Market Value of Taxable Property 4 100-101 Property Tax Rates - Direct and Overlapping Governments 5 102-103 —Special Assessments Levies and Collections 6 104-105 Computation of Legal Debt Margin 7 106 Ratio of Net General Bonded Debt Tax Capacity and Net Bonded Debt Per Capita 8 107-108 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures 9 109 Computation of Direct and Overlapping Debt 10 110 Revenue Bond Coverage - Enterprise Funds 11 111 Demographic Statistics 12 112 M >«Property Value, Construction, and Bank Deposits 13 113 Principal Taxpayers 14 114 Miscellaneous Statistics 15 115 -Tax Capacity, Tax Levies, and Tax Extension Rates 16 116 c OTHER REQUIRED REPORTS Independent Auditor’s Report on Required Supplementary Information 117rYear 2000 Required Supplementary Information 118 Independent Auditor’s Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed inrAccordance With Government Auditing Standards II91Independent Auditor’s Report on Compliance With Minnesota State Laws and Regulations 120 THIS PAGE LEFT INTENTIONALLY BLANK r introductory Section I I I r I i r r t r [ I I I f 1 f I Ronald J. Moorse Thomas M. Kuehn Linda S. Vee CITY OF ORONO HENNEPIN COUNTY, MINNESOTA CITY COUNCIL AND OTHER OFFICIALS Year Elided December 3 1, 1998 City CouDcil Cit>’ Officials City Administrator Finance Director - Treasurer City Clerk Term of Office From To Gabriel Jabbour Mayor 1/1/97 12/31/00 J. Diann Goetten Councilmember 1/1/95 12/31/98 Richard Flint Counci Imember 1/1/97 12/31/02 Charles Kelley Councilmember 1/1/97 12/31/00 Barbara Peterson Councilmember 1/1/97 12/31/00 -1- THIS PAGE LEFT INTENTIONALLY BLANK I I I I I I I I I I I I I I 1 I I J I I I r I r r I r r t; c c c i; t: if y CITY OF ORONO ORGANIZATIONAL CHART -2- r I I I r I I r I CITY OF ORONO ORGANIZATIONAL CHART -2- r-e 2 u THIS PAGE LEFT INTENTIONALLY BLANK i;o >x V o \ \ ■i ¥ t GITYoT ORONO ; I Munkipal Offices Street Mdress: 2750 Kelley Parkway Orono, MN 55356 MeHiflf Address: P.O. Box 66 Crystal Bay, MN 55323 0066 May 14, 1999 To the City Council and Citizens of the City of Orono The Comprehensive Annual Financial Report of the City of Orono for the fiscal year ending December 3 1, 1998 is hereby submitted. Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation, including all disclosures, rests with the C<ty. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the City. All disclosures necessary to enable the reader to gain an understanding of the City’s financial activities have been included. The Comprehensive Annual Financial Report is presented in four sections: Introductory, Financial, Statistical, and Other Required Reports. The Introductory Section includes this transmittal letter, the City’s organizational chart, a list of principal officials, and a copy of the GFOA Certificate of Achievement Award for the City’s 1997 Comprehensive Annual Financial Report. The Financial Section includes the general purpose financial statements, the combining and individual fund statements, financial schedules, and the Independent Auditor’s Report on the general purpose financial statements. The Statistical Section includes selected financial and demographic information, generally presented on a multi-year basis. The Other Required Reports Section contains various Independent Auditor’s report letters on required supplementary information, internal control, and legal compliance. All City funds and account groups, departments, commissions, and other organizations for which the Mayor and City Council of the City of Orono are financially accountable are presented in the City of Orono’s Comprehensive Annual Financial Report. Included within the reporting entity is the Orono Housing and Redevelopment Authority, whose board is comprised of the mayor and council members. There are no other organizations that when considered would be included in the general purpose financial statements. The City provides a variety of municipal services. These include police protection, street maintenance, building in<-pection, planning and zoning, public improvements, general administrative services, public water and sewer utilities, and a municipal golf course. The City contracts for fire protection from the neighboring cities of Long Lake, Wayzata, Mound, and Maple Plain; and the City provides police protection to the cities of Long Lake, Spring Park, and Minnetonka Beach. The City also provides building inspection and/or animal control services to these cities. -3- Telephone (612) 249-4600 • Fax (612) 249-4616 To the City Council and Citizens of the City of Orono May 14, 1999 Economic C ondition and Outlook The City of Orono was incorporated effective January 1,1955. The City is located on the northern shore of Lake Minnetonka about 15 miles west of Minneapolis. Of the City’s 24.5 square miles of area, 50% is open water or marshland ^with a total of 12.3 square miles of land area). Of Lake Minnetonka, 40% of the shoreline and 33% of the lake area is in Orono. The City of Orono is a third ring suburb in the seven-county metropolitan Twin Cities area of Minneapolis/St. Paul, and is located on Lake Minnetonka, the tenth largest and most heavily used recreational lake in Minnesota. Orono developed primarily because of this aesthetic amenity. This hea\7 use is a result of the quality of the lake’s aesthetic appeal, together with its proximity to the metropolitan urban core. The City is primarily a residential community with a mixture of several types of housing, and includes a small commercial district. Orono totally surrounds two communities, which are part of the original township, and substantially surrounds a third community. As indicated earlier, Orono cooperates with these cities for the most cost effective provision of City services. Orono is home to many of the metropolitan area’s top executives who appreciate the community ’s natural amenities. It is anticipated that the positive appeal of the community, together with the extent of available land, will see the community experiencing continued development for the next ten years. The City is in a strong financial position. Because of its strong residential tax base, Orono continued in 1998 to have a tax capacity rate that is one of the lowest in the county for communities over 1,000 in population, ranking third lowest of 41 communities. The strength of the City’s financial condition is reflected in its bond rating of Aal since 1989. In 1998, residential construction continued at a very strong level. Building permit and plan review fees significantly exceeded expected levels. The much greater certainty concerning the Highway 12 corridor location, along with the strong economy, generated substantial residential development activity. C ooperative Efforts With Other Jurisdictions The City continues to pursue opportunities for reducing the cost of City services. As indicated earlier, the City is involved in cooperative arrangements for both police and fire service. The City of Long Lake provides fire service to the majority of Orono. The City of Orono provides police services to Long Lake. In 1993, the two cities were able to agree to three-year rolling contracts for both the police and fire services. This has substantially increased the stability of this cooperative arrangement between the two cities. The City Council has approved a joint project with Hennepin Parks to construct a bike/hike trail on Old Crystal Bay Road connecting two regional park facilities - the Luce Line Trail and Baker Park. This trail will also serve the new City facilities and the Orono school campus. Funding for the trail is to be shared between the City and Hennepin Parks. A substantial portion of the trail was completed in 1997. Although the project was put on hold in 1998, it is expected to be completed in 1999. In response to the purchase of a residential lakeshore property by the Department of Natural Resources (DNR) for a proposed public boat launch, Orono took action to cause the DNR to rethink its procedures I I -4- To the City Council and Citizens of the City of Orono May 14, 1999 related to the provision of public access. Orono urged the DNR to take a wider and longer range view of this issue to prevent a piecemeal approach to the provision of public access. In response, the DNR stopped all activity related to the initial site and has purchased an existing marina for conversion to a public boat launch. This new facility provides for public access needs without expanding commercial uses on the lake and without forcing public boat launching facilities into the City’s residential areas. This was an outstanding example of a cooperative effort between two governmental jurisdictions to find a mutually beneficial solution to a difficult problem. Orono has worked in a cooperative effort with the cities of Long Lake and Medina and the Minnehaha Creek Watershed District to accomplish a major water quality improvement project on Long Lake, a lake contiguous to both the cities of Long Lake and Orono. This project was funded by the Minnehaha Creek Watershed District. A School Liaison Officer Program was initiated through a cooperative agreement with the school district. Through this program a police officer works with school administrative and counseling staff, and builds positive relationships with the students, to enable them to assist in addressing and preventing problems, and to assist in intervening with "at risk" students. This program is fully funded by the school district. The City continues to be involved with the group of 14 cities located adjacent to Lake Minnetonka in an effort to identify new opportunities for cooperative service delivery to enable improved services and increased efficiency. Water and Sewer Fund Operations The City continued its program to reduce the amount of ground water and stormwater entering the sanitary sewer system, with the purpose of reducing sewage treatment costs. The program includes inspection of manholes, lift stations, and sewer lines to identify significant sources of infiltration and inflow (I & I), then sealing the manholes and lift stations, and repairing the sewer lines to eliminate the I & I. In 1996, the City completed the initial project area. In 1997, the City received funding from the Metropolitan Council Environmental Services (MCES) to assist in financing the second project area. In 1998, the City received an additional grant and loan from the MCES to assist in funding the third project area. The City has received one-half of the approved amounts from MCES, with the balance due upon completion of the required reports. The sealing and repairing efforts will result in substantial reductions of I & 1, as well as reductions in the related sewage treatment costs. The savings generated by these efforts will be put toward addressing I & I problems in other project areas as a continuing program. The Navarre water plant rehabilitation project, which began in the fall of 1998, will be completed in the spring of 1999. The project addresses maintenance and repair needs while upgrading the plant to most cost- effectively provide treated water to the Navarre area. The rehabilitation project is guided by the comprehensive analysis of the water plant performed by the City’s consulting engineer. The project is funded by a combination of special assessments to the benefitted properties, a rate increase, and a loan from the Building Capital Outlay Fund, which will be repaid from future operating revenues. Storm Water Management Planning A draft Surface Water Management Plan has been completed. This plan will enable the City to be proactive in planning surface water management facilities, and in identify funding needs and funding sources as part of a long-term capital improvement plan. -5- To the City Council and Citizens of the City of Orono May 14,1999 Labor R elatioiN s Labor relations are continuing on a positive path. The police officers have agreed to a two-year contract for 1999 and 2000 with wage increases of 3% in both years. Park Planning The City continued efforts toward developing a parks and open space master plan. The City Council has adopted a resolution indicating the City will be more proactive in acquiring land for parks and open space to enable land to be acquired in advance of development, and to be acquired as cost-effectively as possible. Highway 12 C orridor The major east/west transportation route in Orono is State Highway 12. Orono and the other cities along the Highway 12 corridor have been involved in a process with Minnesota Department of Transportation (Mn/DOT) since the late 1980’s to determine a corridor for the upgrade of Highway 12 to address safety and transportation needs. A proposed corridor location has now been approved by all of the affected cities and by Mn/DOT, and the preliminary design process is nearing completion. Land Use Planning The City is in the process of updating its Comprehensive Plan. The City Council has indicated the overall vision and philosophy regarding the development of the City will not change. The City will continue to develop in a way that protects Lake Minnetonka and preserves the City ’s natural open rural character. The City has completed a land use study of the Highway 12 area, which includes the City ’s prime undeveloped commercial property. The purpose of the study was to clarify the City ’s vision for the types and character of development in the area. The vision calls for retail development to be focused in a compact downtown area rather than expanded to the west along Highway 12. The vision also includes an office park along the north side of Highway 12 between Willow Drive and Old Crystal Bay Road. The benefits of this vision are the preservation of the small town character of the cities of Orono and Long Lake, and the limitation of the cost of providing municipal services to the area. I Financial Information General Fund The General Fund is the general operating fund of the City and is used to account for all financial resources except those required to be accounted for in another fund. General Fund revenues, including other financing sources, for 1998, totaled $3,880,760, an increase of $157,795 or 4.2% over the prior year. Expenditures, including other financing uses, totaled $3,708,619, an increase of $227,071 or 6.5% over 1997 levels. The undesignated fund balance of the General Fund increased from $1,631,894 at December 31, 1997, to $1,791,300 at December 31,1998, for a 9.8% addition. The 1998 ending undesignated fund balance provides 46.5% coverage of the 1999 adopted budget of $3,850,340. -6- To the City Council and Citizens of the City of Orono May 14, 1999 The following table presents a comparative analysis of General Fund revenues for 1998 and 1997, respectively: 1998 1997 Increase (Decrease) From 1997 Source Property taxes Special assessments Licenses and permits Intergovenunental revenue Charges for services Fines and forfeits Interest Other revenue Amount % of Total Amount % of Total Amount % Change $ 1,736,021 44.9% 275,381 502,857 1,103,119 76,621 116,715 54,714 7.1 13.0 28.5 2.0 3.0 1.5 $ 1,687,266 44 248,075 504,308 1,048,514 83,396 77,438 73,924 45.3% $ 6.7 13.5 28.2 2.2 2.1 2.0 48,755 (44) 27,306 (1,451) 54,605 (6,775) 39,277 2.9 % 11.0 (0.3) 5.2 (8.1) 50.7 $ 3.865.428 100.0% S 3^22,965 100.0% (19,210) (26.0) $ 142,463 3.8 % Property Taxes reflects a 4.1% tax levy increase and a normal variance in delinquencies from year to year. Charges for Services increased from contracted police services for special events and police services provided to other communities; and from animal control services contracted by other communities. Interest Revenue increased due to changes in investment values, interest rates, and amounts available to invest. Other Revenues decreased due to lower insurance dividends. The amount of expenditures from the General Fund for 1998 and 1997, respectively, are presented in the following table: Increase (Decrease) Function 1998 1997 From 1997 Amount % of Total Amount % of Total Amount % Change Current and capital outlay General government $833,067 23.3%$764,875 22.6%$ 68,192 8.9 % Public safety 2,012,106 56.2 1,936,013 57.2 76,093 3.9 Streets 480,074 13.4 469,012 13.8 11,062 2.4 Parks and recreation 53,792 1.5 50,285 1.5 3,507 7.0 Recycling 70,840 2.0 68,773 2.0 2,067 3.0 Miscellaneous 130.402 3.6 97.590 2.9 32.812 33.6 $3,580,281 100.0%$3,386,548 100.0%$ 193,733 5.7 % - /- To the City Council and Citizens of the City of Orono May 14, 1999 General Government increases were in the mayor and council department for membership costs, in the administration department for personal service costs, in the elections department due to 1998 being an election year, contracted costs in the assessing department, the legal department consulting costs in addition to charges for contracted jail service with the coun.y, and in the central services department insurance costs and operating supplies costs. Public Safety major components were; police department personal service costs increased $30,249; police department net capital outlay increased $17,200; contracted fire protection services increased $15,001; animal control department personal services costs increased $19,846; while the protective inspection and zoning department personal service costs reflected a decreased $18,358. Miscellaneous expenditures increase was a result of significantly higher than normal levels of special police and consulting services. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes, including current operating expenses and capital outlay. Park Fujs ^ The Park Fund was created by Ordinance of the City Council to receive contributions for subdivisions in lieu of conveyance or dedication of land for parks, playgrounds, and other public purposes. Such contributions, termed park dedication fees, are to be used for the acquisition, development, or maintenance of public parks, playgrounds, surface water holding areas (ponding areas), and debt retirement in connection with land previously acquired for such public purposes. The fund balance as of December 31, 1998 was $196,762. Improvement and Equipment Capital Outlay Fund The Improvement and Equipment Capital Outlay Fund was established by resolution of the City council to provide a source of funds for equipment purchases and improvements previously included in the General Fund budget, and thus level out the peak and valley effect of capital outlay expenditures within the General Fund budget. The fimd was established by a transfer from the General Fu'>d and is maintained by annual budgeted transfers from the General Fund, by investment earnings, and by user charges to participating departments for certain office equipment. The fund balance as of December 31, 1998 was ^20,125. Building Capital Outlay Fund The Building Capital Outlay Fund was established to receive annual budgeted transfers from the General Fund for the purpose of reducing the need for future bonding of non-Enterprise building facilities. -8- n I To the City Council and Citizens of the City of Orono May 14, 1999 The 1991 Public Facilities Capital Project Fund received several advances from the Building Capital Outlay Fund. As an offset to these transfers, proceeds from land sold to reduce the project costs were deposited in the Building Capital Outlay Fund. The City Council has determined that investment earnings of the Building Capital Outlay Fund will be used to partially pay the debt service of the 1991 Public Facilities Revenue Bonds and sets the amount to be transferred out annually through the budget. At the end of 1998, the Building Capital Outlay Fund loaned $341,000 to the 1998 Sewer Construction Fund, which will be repaid when bonds are sold in 1999; and loaned $475,000 to the Water Operating Fund for the Navarre water plant rehabilitation project. The fund balance as of December 31, 1998 was $2,417,099. Drug and Felony Forfeiture Fund The Drug and Felony Forfeiture Fund was established to account for proceeds received as a result of cash and property seized relating to drug and felony type criminal activity, donations received specifically for the police department, otiKj revenues as may be appropriate or authorized by the City Council, and all authorized related expenditures. The fund balance as of December 31, 1998 was $13,611. DEBT Service Funds Debt Service Funds are used to account for the current year payment of matured principal and interest on long-term general bonded debt. Sources available for payment of the debt serv ice are primarily provided by special assessments and property taxes. The combined fund balance for all Debt Service Funds as of December 31,1998 was $4,473,564, an increase of $2,605,960 or 139.5%, from 1997. The increase to fund balance was primarily a result of the creation of the 1998 HRA Refunding Bonds Fimd, with bond proceeds and investment income, which resulted in a fund balance at December 31, 1998 of $2,414,527. C apital Project Funds Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. Minnesota State -aid Streets C onstruction Fund The Minnesota State-Aid Streets Construction Fund is used to account for state-aid construction revenue and the use of that revenue for improvements to thoroughfare roads and bridges within the City. The fund balance increased from a deficit of $8,962 at December 31, 1997 to $51,876 as of December 31, 1998. Permanent Improvement R evolving Fund The Permanent Improvement Revolving Fund provides financing for construction costs prior to obtaining permanent financing or levying of assessments against benefitted properties for those projects funded directly. Within this fund there is also an accoimt for major road and bridge repairs. -9- To the City Council and Citizens of the City of Orono May 14, 1999 construction, or maintenance. The fund balance as of December 31,1998 was $694,030, an increase of $142,642 from 1997. 1997 Sewer Construction Fund The 1997 Sewer Construction Fund was created to account for the bond proceeds from the 1997 Improvement Bonds and the costs of construction of the 1997 North Long Lake and Long Lake Country Club sanitary sewer improvements. Bay Ridge/Hartwood and Brackett’s Point sanitary sewer improvements, and the Orono Ice Arena sanitary sewer and water improvements projects. The fund balance as of December 31,1998 was a deficit of $43,102, a decrease of $224,987 from December 31,1997. The deficit fund balance will be eliminated through transfers from other funds when the project is completed. 1998 Sewer Construction Fund The 1998 Sewer Construction Fund was created to account for the costs of construction of the 1998 Edgewood Hills sanitary sewer improvements, the Heritage/Shoreline sanitary sewer improvements, and the Orono Orchards sanitary sewer imptovements projects. Temporary funding of the costs incurred has been from a $341,000 loan from the Building Capital Outlay Fund, and from special assessments levied in 1998 for the Heritage/Shoreline sanitary sewer improvements project. Bonds will be sold in 1999 and the proceeds from the 1999 Improvement Bonds will be used to complete the projects and repay the loan. The deficit fund balance at December 31, 1998 was $286,504. Enterprise Funds Enterprise Funds are used to account for the operations of self-supporting activities which render services or goods to the public. The accounting records are maintained on the accrual basis of accounting. Water Operating Fund The Water Operating Fund accounts for the provision of water services to the residents of the City who have water service available. All activities necessary to provide such services are accounted for in this fund, including administration, operations, maintenance, billing, and collection. The summary of operations for 1998 and 1997 is as follows: December 31 1998 1997 Operating revenue Operating expenses $ 261,436 $ 220,622 222J42 243^89 Operating income (loss) ^_38j6W_ $ (22,667) The 1998 operating revenue increased $40,814 from 1997. This was due to an increase in metered water sales of $42,172. The operating expenses decreased $20,547 due mainly to a net decrease in depreciation of $20,101. The decrease in depreciation was a result of extending the useful life of the water towers, water mains, and pumphouses from 50 years to 75 years in order to more accurately reflect the useful life of those assets. -10- I I I I I I I I I I I I I I I I I I I To the City Council and Citizens of the City of Orono May 14, 1999 The operating income for 1998 does not include nonoperating revenues of $541,293 or nonoperating expenses of $22,706. The operating income for 1997 also does not include nonoperating revenue of $ 130,458 or nonoperating expenses of $27,412. Retained earnings as of December 31, 1998 were $1,026,274 which represents an increase of $576,371 from 1997, net of the effects of depreciation on contributed assets and nonoperating items. Sewer Operating Fund The Sewer Operating Fund accounts for the provision of sewer services to the residents of the City who have sanitary sewer service available. All activities necessary to provide such services are accounted for in this fund, including administration, operations, maintenance, billing, and collection. The summary of operations for 1998 and 1997 is as follows: December 31 Operating revenue Operating expenses 1998 1997 $ 686,119 $ 638,280 637,884 688,989 $ 48,235 $ (50,709) The operating revenue in 1998 increased $47,839, or 7.5%. The operating revenue increase was the result of a 3.5% increase in the number of sewer connections and a rate increase of 3.2%. The operating expenses in 1998 decreased $51,105, or 7.4%. The continued efforts to reduce groundwater inflow and infiltration into the sanitary sewer system resulted in lower measured flows and decreased treatment costs from the Metropolitan Council Environmental Services (MCES) in the amount of $42,606. In addition, the depreciation expense decreased $49,052 as a result of extending the useful life of the sewer mains from 50 years to 75 years, and extending the useful life of the lift stations from 25 years to 30 years to more accurately reflect the useful life of those assets. The maintenance and repairs to the sewer lines and lift stations increased $25,072, as part of the continued efforts to reduce groundwater inflow and infiltration, while personal service costs increased $16,823. The operating income for 1998 does not include nonoperating revenues of $ 179,269 or nonoperating expenses of $22,177. The operating loss for 1997 does not include nonoperating revenues of $ 137,008 or nonoperating expenses of $26,772. Retained earnings as of December 31,1998 were $2,273,696, which represents an increase of $306,171 from 1997, net of the effects of depreciation on contributed assets and nonoperating items. Golf Course Operating Fund The Golf Course Operating Fund accounts for the operation of the City-owned and operated golf course facility. All activities necessary for operations are accounted for in this fund, including administration, operations, and maintenance. -11- i To the City Council and Citizens of the City of Orono May 14,1999 The summary of operations for 1998 and 1997 is as follows: December 31 1998 1997 Gross profit and operating revenue $ 211,166 $ 206,464 Operating expenses 168,311 152,436 Operating income $ 42,855 $ 54,028 The operating income for 1998 does not include nonoperating revenue of $14,976. The operating income for 1997 does not include nonoperating revenue of $15,687. Retained earnings as of December 31,1998 were $455,505, which represents an increase of $58,484 from 1997, net of the eifects of depreciation on contributed assets and nonoperating items. D ebt A dministration At December 31, 1998 the City had seven bond issues outstanding. The City’s legal debt limitation, based on state statutes, equals 2% of market value. All City bonded debt at December 31, 1998 is special assessment or revenue funded and therefore is excluded from the limit. The City bond rating from Moody’s Investors Service is Aal for all bond issues except the 1991 Public Facilities Revenue Bond and the 1998 Public Facilities Revenue Refunding Bond which both have a bond rating from Moody’s Investors Service of Aa2. C ash Management Cash temporarily idle during the year was invested in demand deposits, money market funds, obligations of federal agencies, the U.S. Treasury, obligations of local governmental units, the State of Minnesota, repurchase agreements, bankers’ acceptances, and commercial paper. The City’s investment objective as stated in the investment policy is to first ensure the preservation of capital in the overall portfolio, second to maximize yield while matching maturity dates with expenditure needs, and third to diversify the investment portfolio by financial institution, government agency, or by the corporation in the case of commercial paper to reduce the exposure to risk of loss. At December 31,1998, the City had an investment portfolio including certificates of deposit of $11,895,286, at carrying value diversified as shown in the following table: Type of Investment Carrying Value Percent I Investment Pool - Money Market Fimds $ 52,373 0.4% Certificates of Deposit 971,953 8.2 U.S. Federal Agencies 6,058,579 50.9 U.S. Treasury Obligations 2,755,549 23.2 Commercial Paper 2.056,832 17.3 $ 11,895,286 100.0% -12- I I I I * J r p To the City Council and Citizens of the City of Orono May 14,1999 Risk Management The City participates in the iiability, property, and workers ’ compensation programs sponsored by the League of Minnesota Cities Insurance Trust. In addition, the City appoints an agent of record to assist with the administration, loss prevention, and risk management. Other Information Independent Audit Minnesota State Statutes require that the City have an annual audit performed by a certified public accountant or the State Auditor. The City appointed the certified public accounting firm of Malloy, Montague, Kamowski, Radosevich & Co., P. A., to perform the audit for the year ended December 31,1998. The Independent Auditor ’s Report on the general purpose financial statements is included in the Financial Section of this report. Award The Government Finance Officers’ Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Comprehensive Annual Financial Report for the fiscal year ended December 31, 1997. This was the 11th consecutive year that the City received this prestigious award. In order to be awarded a Certificate of Achievement, the City published an easily readable and efficiently organized Comprehensive .Annual Financial Report. This report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current Comprehensive Annual Financial Report continues to meet the Certificate of Achievement Program’s requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. ACKNOWLEDGMENTS We would like to express our appreciation to the entire City staff for their individual contributions in assisting with the preparation of this report and to the outside agencies who assisted with essential information for this report. We also would like to express appreciation to the Mayor and City Councilmembers for their interest and support in planning and conducting the financial operations of the City. Sincerely, Ronald J. Moorse Administrator Thomas M. Kuehn Finance Director -13- Certificate of Achievement for Excellence in Financial Reporting Presented to City of Orono, Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 1997 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. /I / President Executive Director \ -14- THIS PAGE LEFT INTENTIONALLY BLANK • Rnancial Section • OeneiBl Purpoee Financial Statements •i r — I I I I M<^MALLOY MONTAOUe KAnNOWSKI HADOBEVICH INDEPENDENT AUDITOR’S REPORT City Council and Residents City of Orono Orono, Minnesota PRINCIPALS KENNETH W MALLOY, CPA THOMAS M MONTAGUE. CPA THOMAS A KARNOWSKI. CPA PAUL A HAOOSEVICH. CPA WILLIAM J LAUER. CPA We have audited the general purpose financial statements of the City of Orono, Minnesota, as of and for the year ended December 31,1998, as listed in the table of contents. These general purpose financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion on these general purpose financial statements based on oui audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Orono at December 31,1998, and the results of its operations and cash flows of the proprietary fund type for the year then ended in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated May 14,1999, on our consideration of the City of Orono’s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. Our auuit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund statements and financial schedules as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in our audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. The Atitistical information as listed in the table of contents is not necessary for a fair presentation of the general p>.upose financial statements, but is presented as additional analytical data. This information is unaudiieu atui. we do not express an opinion on it. C:CM V ir • »» 410 PARK NATIONAL BANK BUILD4NG wayzata boulevard MINNEAPOLIS. MINNESOTA SS416 TELEPHONE 612 MS04Z4 TFIFTAX 612 S45 0569 -15- r CITY OF ORONO, MINNESOTA Combined Balance Sheet All Fund Types and Account Groups As of December 31,1998 (with Comparative Totals as of December 31, 1997) Assets and Other Debits Assets See notes to financial statements Governmental Fund Types General Special Revenue Debt Service Capital Project Cash and temporary investments $ 2,089,456 $ 2h’76.745 $ 1,589,231 $ 707,977 Cash and investments held by trustee ——2,781,548 — Receivables Accounts 20,266 Accrued interest 41,767 29,065 100,789 27,422 Delinquent taxes 48,958 -8,872 1,629 Delinquent special assessments 5,195 -12,012 - Deferred special assessments ——1,549,017 246,240 Contract for deed 3,083 ——— Due from other funds —816,000 6,135 161,800 Due from other governments 24,668 —3,051 130,487 Inventories ———- F.-vpaid items 18,020 -—- Deferred charges 6,135 -—- Other assets 1,447 -—- Property, plant, and equipment - net ———- ler debits Amount available in Debt Service Funds General Fund for vested vacation and severance benefits Amount to be proi'ided for debt service ———— Total assets and other debits $ 2.258,995 S 3,121,810 $ 6,050,655 S 1,275,555 I I I - Li I -16^ Exhibit A-1 I Proprietary Fund Type Fiduciary Fund Type Totals Account Groups -17- Enterprise Expendable Trust General Fixed Assets General Long-Term Debt 1998 1997 $ 2.819,830 S S $$ 9,483.239 S 9,009,479 --——2,781,548 42U63 436,854 _457,120 314,611 16,756 ———215,799 139,142 2,734 --—62,193 49,638 19,661 ———36,868 25,679 396,260 —--2,191,517 2,073,185 ———-3,083 3,531 ————983,935 171,015 125,523 ———283.729 580,580 2,065 ———2,065 2,410 ————18,020 — ————6,135 9,215 —-—-1,447 2,666 8,431,434 6.801,020 15,232,454 14.938.940 ———4,473,564 4,473,564 1,867,604 _—164,997 164,997 152,262 ———4,496,436 4,496,436 5.117,396 S 12,251,117 $$ 6,801,020 $ 9.134.997 S 40.894.149 $ 34.878.616 (continued) m CITY OF ORONO, MINNESOTA Combined Balance Sheet All Fund Types and Account Groups (continued) As of December 31 ,1998 (with Comparative Totals as of December 31, 1997) Governmental Fund Types See notes to financial statements -18- I I I General Special Revenue Debt Service Capital Project • % Liabilities, Equity, and Other Credits Liabilities Accoun*,s and contracts payable $ 55,027 $ 65,350 S 1,056 S 83,337 Accrued salaries and compensated absences payable 35,375 —-—• Accrued interest payable ———— Due to other funds 6,135 -—502,800 Due to other governments 148,925 8,863 -25,249 Deferred credits ———— Deferred revenue 57,236 —1,576,035 247,869 Long-term debt ——-- Total liabilities 302,698 74,213 1,577,091 859,255 i Equity and other credits Investment in general fixed assets ——-- Contributed capital ———- \ Retained earnings Unreserved p Fund balance (deficit) Reserved for debt service 2,854.675 • Iu. Unreserved Designated for emergency contingencies 325,000 Designated for capital projects -——154,905 * 4 Designated for crime prevention -13,611 -- Designated for capital outlay —3,033,986 ——— Designated for debt service -—1,618,889 —i Designated for vacation/severance benefits 154,997 --— Undesignated 1,791,300 --(63,605) Total equity and other credits 1,956,297 3,047,597 4,473,564 416,300 • Total liabilities, equity, and other credits S 2,258,995 S 3,121,810 $ 6,050,655 S 1,275,555 ‘1 I P Exhibit A-1 Proprietaiy Fund Type Fiduciary Fund Type Totals Account Groups Enterprise Expendable Trust General Fixed Assets General Long-Term Debt 1998 1997 S 160.8S1 S S $S 365,621 $ 262,596 27,064 ———62,439 55,493 18,312 --—18,312 22,180 475,000 ———983,935 171,015 42,954 -——225,991 405,006 73,888 -——73,888 83,418 ————1,881,140 1,917,326 1,085,000 —-9,134,997 10,219,997 8,442,262 1,883,069 ——9,134,997 13,831,323 11,359,296 6,801,020 6,801,020 6,645,121 6,612,573 ——-6,612,573 6.733.160 3,755.475 -—-3,755,475 2,814,449 -———2,854,675 421,263 325,000 325,000 ———-154,905 274,791 ————13,611 10,975 -———3.033,986 2,939,544 ————1,618,889 1.446.341 ————164,997 152,262 —-——1,727,695 1,756,414 10,368,048 -6,801,020 —27,062,826 23,519,320 $ 12,251,117 s $ 6,801,020 S 9.134.997 S 40,894,149 S 34.878,616 -19- CITY OF ORONO. MINNESOTA Combined Statement of Revenue, Expenditures, and Changes in Fund Balance All Governmental Fund Types and Expendable Trust Fund Year Ended December 31,1998 (with Comparative Totals for Year Ended December 31.1997) Governmental Fund Types General Special Revenue Debt Service Capital Project Revenue Property taxes S 1,736.021 S S 312.299 S 54,173 Special assessments -—372,456 28,012 Licenses and permits 275,381 --- Intergovernmental 502,857 50.000 17,000 438,167 Charges for serv ices 1,103,119 --- Fines and forfeits 76,621 --- Other Interest earned on investments 116,715 171,547 203,091 66,802 Rents and refunds 46,591 ——— Miscellaneous 8,123 97,341 29,335 - Total revenue 3,865,428 318,888 934,181 587,154 Expenditures Current General government 833,067 —-- Public safety 1,930,157 —-- Streets 480,074 --- Parks and recreation 53,792 —-- Recycling 70,840 --- Miscellaneous 130,402 3,080 -- Capital outlay 81,949 217,068 -895,165 Debt service Principal retirement --415.000 - Interest - -375,403 - Fiscal agent fees and other --67,818 - Total expenditures 3,580,281 220,148 858,221 895,165 Excess (deficiency) of revenue over expenditures 285,147 98,740 75,960 (308.011) Other financing sources (uses) Bond proceeds (net)-2,400,000 - Sale of fixed assets 15,332 -- Operating transfers in —128,338 130,000 - Operating transfers (out)(128,338)(130,0001 -- Total other financing sources (uses)(113,006)(1.662)2,530.000 — Excess (deficiency) of revenue and other financing sources over expenditures and other financing uses 172,141 97,078 2,605,960 (308,011) Fund balance Beginning of year 1.784.156 2,950,519 1,867.604 724.311 Residual equity transfers in ---- Residual equity transfers (out)———— End of year S 1.956.297 S 3.047.597 S 4.473.564 S 416.300 S^e notes to financial statements -20. I I I I I I I I I I I I I I I I I I I Exhibit A-2 Fiduciary Totals Fund Type (Memorandum Only) Expendable Trust 1998 1597 s S 2,102,493 S 2,063,196 -400,468 367,375 -275,381 248,075 -1,008,024 929,611 -1,103,119 1,048,514 -76,621 83,396 558,155 373,629 -46,591 67,404 66,549 201,348 137,788 66,549 5.772,200 5,318,988 833,067 764,875 -1,930,157 1,871,264 —480,074 469,012 -53,792 50,285 -70,840 68,773 66,549 200,031 158,855 -1,194,182 2,350,714 415,000 380,000 -375,403 303,419 —67,818 13,197 66,549 5,620,364 6.430,394 -151,836 (1.111.406) 2,400,000 1,■'53,638 -15,332 20,817 -258,338 245,897 —(258,338)(245,897) —2,415,332 1,774,455 —2,567,168 663,049 7,326,590 6,663,541 --8,347 —(8.347) S S 9.893.758 S 7.326.590 4 - CITY OF ORONO, MINNESOTA Combined Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) General and Special Revenue Funds Year Ended December 31,1998 General Fund Budget Actual Over (Under) Budget Revenue Property taxes $ 1,750,000 $ 1,736,021 S (13,979) Licenses and permits 202,000 275,381 73,381 Intergovernmental 497,800 502,857 5,057 Charges for services 1,089,660 1,103,119 13,459 Fines and forfeits 66,000 76,621 10,621 Other Interest earned on investments 65,400 116,715 51,315 Rents and refunds 35,400 46,591 11,191 Miscellaneous 3,335 8,123 4,788 Total revenue 3,709,595 3,865,428 155,833 Expenditures Current General government 834,190 833,067 (U23) Public safety 1,941,520 1,930,157 (11.363) Streets 480,105 480,074 (31) Parks and recreation 53,865 53,792 (73) Recycling 70,850 70,840 (10) Miscellaneous 131,307 130,402 (905) Capital outlay 78,940 81,949 3,009 Total expenditures 3,590,777 3,580,281 (10,496) Excess of revenue over expenditures 118,818 285,147 166,329 Other financing sources (uses) Sale of fixed assets 21,500 15,332 (6,168) Operating transfers in ——— Operating transfers (out)(128,338) (128,338) — Total other financing sources (uses)(106,838)(113,006)(6,168) Excess of revenue and other financing sources over expenditures and other financing uses S 11.980 172,141 S 160.161 I el I I Fund balance Beginning of year 1,784,156 End of year $ 1.956.297 See notes to financial statements -22- I I I I I I I I I I I I I I I I I I I Exhibit A-3 Special Revenue Funds Budget Actual Over (Under) Budget $ $$ 50,000 50,000 — 175,000 171,547 (3,453) 25,000 74,960 49,960 16,860 22,381 5,521 266,860 318,888 52,028 3,081 3,080 (1) 251,516 217,068 (34,448) 254,597 220,148 (34,449) 12,263 98,740 86,477 128,338 128,338 — (130,000) (130,000) - (1.662)(1,662)— S 10.601 97,078 $ 86.477 2,950,519 $ 3.047.597 1 I -23- Sales and cost of sales Sales Cost of sales Gross profit Operating revenue Metered water sales User charges Green fees Equipment rental OAer Total operating revenue Total gross profit and operating revenue Operating expenses Personal services Purchased water Sewer disposal charges Professional services Operating and maintenance supplies Heat, light, and power Depreciation Rent and equipment Maintenance and repairs Administrative and other expense Other expenses Total operating expenses Operating income (loss) Nonoperating revenue (expense) Property tax revenue Connection fees Water tower rental fee Intergovernmental revenue Special assessments levied Interest income Amortization of deferred credits Interest expense Revenue bond expense Total nonoperating revenue (expense) Net income Credit for depreciation on contributed assets Net increase in retained earnings Retained earnings Beginning of year End of year See notes to financial statements Exhibit A-4 CITY OF ORONO. MINNESOTA Statement of Revenue, Expenses, and Changes in Retained Earnings Proprietary Fund Type Years Ended December 31, 1998 and 1997 Enterprise Funds 1998 1997 S 21,059 S 21,539 12.178 11,762 8,881 9,777 259,840 217,668 684,475 636,204 166,031 165,139 36,232 31,241 3.262 5,337 1,149.840 1,055,589 1,158,721 1,065,366 297,805 278,617 12,014 10,598 231,722 274,328 22.317 18,288 35.150 36,196 45,852 54,308 191,983 257,659 9,083 7,304 86,176 59,468 88,042 82,521 8.793 5,427 1.028.937 1,084.714 129,784 (19.348) 105,636 108,009 101,880 - 49,499 — 7,102 24,807 288,750 — 173,141 140,807 9.530 9,530 (44.722)(54.022) (161)(162) 690.655 228,969 820,439 209,621 120.587 191.704 941,026 401.325 2,814,449 2,413,124 S 3.755.475 $ 2.814.449 I I I 1 1 I .24. J CITY OF ORONO, MINNESOTA Statement of Cash Flows Proprietary Fund Type Years Ended December 31, 1998 and 1997 Exhibit A-5 Enterprise Funds 1998 1997 Cash flows from operating activities Operating income (loss)s 129.784 S (19.348) Adjustments to reconcile operating income (loss) to net cash provided by operating activities Depreciation 191,983 257,659 Change in assets and liabilities (Increase) decrease in Accounts receivable (127.111)20.216 Due from other governmental units 36.650 105.792 Inventory 345 (142) Prepaid items -374 Increase (decrease) in Accounts payable 126,106 3,499 Salaries and compensated absences payable 422 (8,491) Due to other funds 475,000 — Due to other governmental units (48.506)86.721 Net cash provided by operating activities 784,673 446,280 Cash flows from capital and related financing activities Taxes collected for revenue bond debt 105,014 107,821 Water and sewer connection fees collected 101,871 — Water tower rental fee 49,499 — Special assessments collected 137,961 74,466 Intergovernmental grants received 7,102 24,80-’ Acquisition or construction of capital assets (329,598)(338.9U9; Proceeds received on note payable 15,000 — Principal paid on revenue bonds (235,000)(245,000) Interest paid on revenue bonds (48,590)(57,976) Other charges on revenue bonds (161)(162) Net cash used by capital and related financing activities (196.902)(434,953) Cash flows from investing activities Interest received on investments I38.0I6 152.179 Net increase in cash and cash equivalents 725,787 163,506 Cash and cash equivalents Beginning of year 2.094.043 1,930.537 End of year )2.819.830 $2.094.043 Cash and cash equivalents Unrestricted cash and temporary investments $2.819.830 $2.094.043 Supplementary schedule of noncash investing, capiul, and financing activities MCES current value credit applied $21.996 s 4.594 See notes to financial statements -25- THIS PAGE LEFT INTENTIONALLY BLANK I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements December 31,1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES A. Organization The City operates under "Optional Plan A" form of government as defined in the State of Minnesota Statutes. Under this plan, the City Council, composed of an elected mayor and four elected trustees or councilmembers, exercises legislative authority and determines all matters of policy. The City Administrator, appointed by the Council, is responsible for the proper administering of all affairs relating to the City The financial statements and the accounting policies of the City conform to generally accepted accounting principles as applicable to governmental units. B. Repoi*ting Entit>’ As required by generally accepted accounting principles, these financial statements include the City of Orono (the primary government) and its component unit. A component unit is a legally separate entity for which the primary government is financially accountable, or for which the exclusion of the component unit would render the financial statements of the pri lary government misleading. The criteria used to determine if the primary government is financially accountable for a component unit include whether or not the primary government appoints the voting majority of the potential component unit's board, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential comf^ment unit, or is fiscally depended upon by the potential component unit. The Orono Housing and Rede*^elopment Authority (HRA) is a legally separate organization created in accordance with Minnesota Statutes § 469.003. Its purpose is to clear and redevelop blighted areas within the City and to provide adequate housing for low and moderate income residents. The HRA is fiscally dependent upon the City of Orono, and its governing board consists of the City’s mayor and councilmembers. Therefore, the HRA has been reported as a blended component unit of the City, with it.* funds reported as though they are funds of the City. There are no other organizations that when considered would be included in the financial statements as a component unit. C. Fund Accounting The accounts of the City ”re organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The City maintains the following funds, grouped by fund type and account group: -26- 1 CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 1. Governmental Fund Types a. General Fund - The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. b. Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are restricted to expenditures for specified purposes. c. Debt Service Funds - The Debt Service Funds are used to account for the accumulation of resources for, and the payment of, bonded general long-term debt principal, interest, and related costs. d. Capital Project Funds - The Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). 2. Proprietary Fund Type a. Enterprise Funds - The Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises - here the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. 3. Fiduciary Fund Type a. Expendable Trust Fund - The Expendable Trust Fund is used to account for assets held by the City in a trustee capacity. The Expendable Trust Fund includes the City ’s flexible benefit plan (Internal Revenue Code § 125). 4. Account Groups a. General Fixed Assets - This separate account group contains the fixed assets of the governmental fund types. b. General Long-Term Debt - This account group contains the long-term obligations of the City, other than those liabilities included in the Proprietary Funds. D. Measurement Focus and Basis of Accounting The accounting and financial reporting treatment applied to a fund is determined by its measurement focus and its basis of accounting. -27- I I I I I I I I I I I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Measurement Focus The measurement focus of a fund determines what the fund measures. All governmental funds and the Expendable Trust Fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (revenue and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Proprietary Funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (net total assets) is segregated into contributed capital and retained earnings components. Proprietary' fund type operating statements present increases (revenues) and decrease.^ (expenses) in net total assets. Fixed assets used in governmental fund type operations and long-term liabilities expected to be financed from governmental funds are accounted for in two account groups, as they are concerned only with the measurement of financial position, and are not involved with measurement of results of operations. Basis of Accounting A fund’s basis of accounting determines when a transaction or event is recognized in the fund’s operating statement. The modified accrual basis of accounting is used by all governmental fund types and the Expendable Trust Fund. Under this basis of accounting, transactions are recorded in the following manner: 1. Revenue Recognition ~ Revenue is recognized when it becomes measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the curreu. ;. riod. Major revenue that is susceptible to accrual includes property taxes, special assessments, intergovernmental revenue, charges for services, and interest earned on investments. Other revenue that is not susceptible to accrual includes licenses and permits, fees, and miscellaneous rc .enue. Such revenue is recorded only when received because it is not measurable until collected. 2. Recording of Expenditures - Expenditures are recognized under the modified accrual basis of accounting w'hen the related fund liability is incurred, except for principal and interest on general long-term debt which is recognized when due. -28- i CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE I - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Proprietary Funds are accounted for using the accrual basis of accounting. Under this method, revenues are recognized when earned and expenses are recognized when they are incurred. The City applies only those applicable pronouncements of the Financial Accounting Standards Board issued on or before November 30, 1989 in accounting and reporting for its proprietary operations. E. Cash and Investments Cash and temporary investments include balances from all funds that are combined and invested to the extent available in various securities authorized by state law. Earnings on pooled investments are allocated to the respective funds on the basis of applicable cash balance participation by each fund. Cash and in\ cstments held by trustee includes Debt Service Funds held in a trust account as required by the 1991 Public Facilities Revenue Bonds debt issue and the 1998 Public Facilities Revenue Refunding Bonds debt issue. Short-term highly liquid debt instruments (including commercial paper, bankers’ acceptances, and U.S. Treasury and agency obligations) purchased with a remaining maturity of one year or less are repoied at amortized cost. Other investments are reported at fair value. Securities traded on national exchanges are valued at the last reported sales price. Investments that do not have an established market are reported at estimated fair value. F. Property Taxes Property tax levies are determined by the City Council in October of each year, and are certified to Hennepin County for collection in the following year. In Minnesota, counties act as collection agents for all property taxes. A portion of the property taxes levied is paid by the State of Minnesota through Homestead and Agricultural Credit Aid (HACA), which is included in intergovernmental revenue in the financial statements. The county spreads all levies over taxable property. Such taxes become a lien on January I and are recorded as receivables by the City on that date. Revenue is accrued and recognized in the year collectible. Taxes which remain unpaid at December 31 are classified as delinquent taxes receivable. Revenue from property taxes which is not collected within 60 days of year-end is deferred since it is not available to meet obligations of the current year. Property taxes may be paid by taxpayers in two equal installments on May 15 and October 15. The county provides tax settlements to ciiies and other taxing districts several times throughout the year. G. Special Assessments Special assessments represent the financing for public improvements paid for by benefitting property owners. These assessments are recorded as receivables upon certification to the county. The corresponding revenue from the delinquent (unremitted) and defeired (certified but not yet levied) special assessments receivable is deferred until the year in which it becomes available (collected within 60 days of year-end). -29- I I I I 1 I J I I I r r r c c c t: i: L i; u CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) H. Inventories Inventories are stated at the lower of cost or market on the first-in, first-out basis and are accounted for using the consumption method. Inventory in the Golf Course Operating Fund consists of resale items. I. Property*, Plant, and Equipment Fixed assets are stated at cost, estimated historical cost, or in the case of contributions, at fair market value at the time received. 1. General Fixed Assets Account Group - No depreciation has been provided on general fixed assets. The costs of property, plan*, and equipment are accounted for as current expenditures of the governmental fund t> pes in the year purchased. The City has elected not to record infrastructure fixed assets in its accounting records. Interest incurred during construction of general fixed assets is not capitalized. 2. Proprietary Fund Type - Fixed assets of the Proprietary Funds are depreciated using the straight- line method over the estimated useful lives of the assets, as follows: Buildings and improvements Equipment Distribution/collection system 25-75 years 3-20 years 10-75 years E>epreciation on contributed assets charged to operations is closed to the contributed equity account. J. Liability for Compensated Absences Vacation and sick leave expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the governmental fund type that will pay it. The remaining portion of such obligations is recorded in the General Long-Term Debt Account Group. The unused vacation of the Proprietary Funds is included in accrued liabilities of the respective fiind. K. Bond Discounts/Issuance Costs In the governmental fund types, bond discounts and issuance costs are recognized in the current period. Bond discounts and issuance costs in the Enterprise Funds are deferred and amortized over the term of the bonds using the bonds outstanding method which approximates the effective interest rate method. -30- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 I NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) L. Budgets and Budgetary Accounting Each Fall, after holding a meeting to obtain public comments, the City Council legally adopts the General Fund and all of the Special Revenue Funds’ budgets for the following fiscal year beginning January 1. These budgets are adopted on a basis consistent with generally accepted accounting principles (GAAP). The City has established budgetary control at the department level. City management must request Council approval before exceeding the budget at that level. City management may transfer appropriations within the department level without Council approval. Appropriations lapse at year-end; however, the Council may approve the carryover of specific amounts. Encumbrance accounting is not used. A Budget amounts presented include amendments to the General Fund and Special Revenue Funds’ appropriations as reflected in the following tables; Adopted Budget Net Budget Amendment Amended Budget General Fund Expenditures Administration $ 209,565 $4,305 $ 213,870 Elections 6,625 535 7,160 Assessing 80,405 2,895 83,300 Finance 160,850 (8,000)152,850 Legal 93,595 15,930 109,525 Human services 16,640 (2,000)14,640 Central services 170,610 24,990 195,600 Police protection 1,386,480 12,200 1,398,680 Fire protection 234,895 1,165 236,060 Animal control 16,220 26,000 42,220 Streets 508,105 (28,000)480,105 Parks and recreation 57,665 (3,800)53,865 Recycling 72,250 (1.400)70,850 Engineering 14,850 (8,200)6,650 Special services - consulting/police 46,475 51,060 97,535 Contingency 67,120 (39,998)27,122 Operating transfer out 95,000 33,338 128,338 Net amendments 81,020 The expenditure budget amendments in the General Fund were for the following purposes: Administration - The budget was increased to reflect the severance costs related to the retirement of the City Clerk. -31- I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) Decembers!, 1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Elections - The budget was increased to fund the City ’s share of pass-through expenses incurred by the County. Assessing - The budget was increased to reflect an increase in the assessor ’s contract for services. Finance - The budget was decreased to reflect lower than anticipated personal service costs. Legal - The budget was increased to fund the cost of two matters in litigation during the year. Human Services - The budget was decreased to reflect the decrease in charges from various senior and community service organizations. Central Services - The budget was increased to fund higher than anticipated buildings and grounds maintenance costs and to fund the permit tracking system costs. Police Protection - The budget was increased to reflect the purchase of an additional squad car and higher than anticipated squad car maintenance and repairs. Fire Protection - The budget was increased to reflect increased charges from the four cities providing fire services to the City. Animal Control - The budget was increased to fund the addition of a full-time employee. Streets - The budget was decreased to reflect lower than anticipated costs for vehicle maintenance, contracted street repairs, and equipment rental. Parks and Recreation - The budget was decreased to reflect lower than anticipated personal service costs. Recycling - The budget was decreased to reflect lower costs for the Spring and Fall clean-up programs. Engineering - The budget was decreased to reflect the decrease in general engineering services from outside consultants. Special Services - consulting/police > The budget was increased for higher than anticipated police special duty assignments and engineering services related to development activity. Contingency - The budget was decreased to reflect the unused portion of the current year contingency amount. Operating Transfer Out - The budget was increased to reflect the actual transfer to the Improvement and Equipment Capital Outlay Special Revenue Fund. -32- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Net Adopted Budget Amended Budget Amendment Budget 59,000 $(27,705)$ 31,295 125,075 (3,009)122,066 148,675 80,735 229,410 1,826 1,826 Special Revenue Funds Expenditures Park Fund Capital outlay Improvement and Equipment Capital Outlay Fund Capital outlay Building Capital Outlay Fund Capital outlay and transfers out Drug and Felony Forfeiture Fund Miscellaneous The expenditure budget amendments in the Special Revenue Funds were for the following purposes: “ Park Fund - The budget was decreased to reallocate funds to other park projects. ° Improvement and Equipment Capital Outlay Fund - The budget was decreased for cost not to be incurred until 1999. ° Building Capital Outlay Fund - The budget was increased to provide for additional costs related to an entrance canopy at the Public Works building and repairs to the City Hall roof. ° Drug and Felony Forfeiture Fund - The budget was increased to provide for costs related to drug and felony forfeitures. M. Memorandum Only Columns Because the accounting system is organized and operated on a fund basis, the columns on the combined financial statements captioned, "Totals (Memorandum Only),” are presented for informational purposes only and are not intended to represent consolidated information. Data in these columns does not present financial position, re.sults of operations, or cash flows in conformity with generally accepted accounting principles. Interfimd eliminations have not been made in the aggregation of this data. N. Comparative Data/Reclassifications Comparative total data for the p’’ior ye-^- has been presented in the accompanying financial statements in order to provide an understanding of changes in the City’s financial position and operations. However, comparative data has not been presented in all statements because its inclusion would make certain statements unduly complex and difficult t^* understand. -33- I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) O. Statement of Cash Flows For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments with an original maturity from the time of purchase by the City of three months or less to be cash equivalents. The Proprietary Funds’ portion of the City wide cash and investment management pool is cc*! iidered to be cash equivalent. P. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The City participates in the League of Minnesota Cities Insurance Trust (LMC Trust), a public entity risk pool for its general property and casualty, workers ’ compensation, and other miscellaneous insurance coverages. The LMC Trust operates as a common risk management and insurance program for approximately 780 cities. The City pays an annual premium to the LMC Trust for insurance coverage. The LMC Trust agreement provides that the Trust will be self-sustaining through member premiums and will reinsure through commercial companies for claims in excess of certain limits for each insured event. The City also carries commercial insurance for certain other risks of loss, including employee health insurance and liquor liability. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. There were no significant reductions in the City’s insurance coverage in 1998. NOTE 2 - DEPOSITS AND INVESTMENTS A. Deposits In accordance with applicable Minnesota Statutes, the City maintains deposits at depository banks authorized by the City Council. Minnesota Statutes require that all deposits be protected by fedeial deposit insurance, corporate surety bond, or collateral. The market value of collateial pledged must equal 110% of the deposits not covered by federal deposit insurance or corporate surety bonds. Authorized collateral includes treasury bills, notes and bonds; issues of U.S. Government agencies; general obligations rated "A" or better; revenue obligations rate "AA" or better; irrevocable standard letters of credit issued by the Federal Home Loan Bank; and certificates of deposit. Minnesota Statutes require that securities pledged as collateral be held in safekeeping in a restricted account at the Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution furnishing the collateral. -34- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 2 - DEPOSITS AND INVESTMENTS (CONTINUED) At year-end, the carrying amount of the City ’s deposits was $1,341,094, while the balance on the bank records was $1,314,502. At December 31,1998, all deposits were insured or collateralized by securities held by the City ’s agent in the City ’s name. B. Cash on Hand Cash in the possession of the City, consisting of petty cash and change funds, at year-end totaled $360. C. Investments The City may also invest idle funds as authorized by Minnesota Statutes, as follows: direct obligations or obligations guaranteed by the United States or its agencies; shares of investment companies registered under the Federal Investment Company Act of 1940 and receives the highest credit rating, is rated in one of the two highest rating categories by a statistical rating agency, and all of the investments have a final maturity of thirteen months or less; general obligations rated "A" or better; revenue obligations rated "AA" or better, general obligations of the Minnesota Housing Finance Agency rate "A" or better; bankers’ acceptances of United States’ banks eligible for purchase by the Federal Reserve System; commercial paper issued by United States’ corporations or their Canadian subsidiaries, of the highest quality category by at lease two nationally recognized rating agencies, and maturing in 270 days or less; Guaranteed Investment Contracts guaranteed by a United States commercial bank, domestic branch of a foreign bank, or a United States insurance company, and with a credit quality in one of the top two highest categories; repiuchase or reverse purchase agreements and securities lending agreements with financial institutions qualified as a "depository" by the government entity, with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York, or certain Minnesota securities broker-dealers. The City ’s investments are categorized below to give an indication of the level of custodial credit risk assumed at year-end. Category' 1 includes investments that are insured or registered or for which the securities are held by the City or its agent in the City ’s name. Category 2 includes uninsured and unregistered investments for which the securities are held by the coimterparty ’s trust department or agent in the City ’s name. Category 3 includes uninsured and uitregistered investments for which the securities are held by the counterparty or by its trust department or agent but not in the City ’s name. -35- I I I I I I 1 1 r } I I I r r r r r r r I I I I i r I t CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 2 - DEPOSITS AND INVESTMENTS (CONTINUED) Deposits and investment balances at December 31,1998 are as follows: Custodial Credit Risk Category Carrying Fair 1 2 3 Value Value U.S. Government securities S Commercial paper 8,814,128 S • S 2.056.832 - $8,814,128 2.056.832 $ 8,814.245 2.058.540 s 10.870.960 S - S -10.870.960 10,872,785 Investment pools - unclassified Money market funds 52.373 52.373 Total investments 10,923,333 S 10.925.158 Deposits Cash on hand 1,341,094 360 Total deposits, investments, and cash on hand S 12.264.787 Deposits, investments, and cash on hand are reported on the City’s combined balance sheet as follows: Cash and temporary investments Cash and investments held by trustee s 9.483.239 2.781.548 Total cash and investments s 12.264.787 NOTE 3 - PROPERTY, PLANT, AND EQUIPMENT A. Changes in General Fixed Assets Balance Beginning of Year Additions Deletions Balance End of Year Land and improvements $ 1,745,043 $ 33,578 $$ 1,778,621 Buildings and improvements 3,203,231 20,734 -3,223,965 Equipment 1.696.847 157.798 56,211 1.798.434 $ 6,645,121 $ 212,110 $ 56,211 $ 6,801,020 -36- 1 CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE 3 - PROPERTY, PLANT, AND EQUIPMENT (CONTINUED) B. Proprietar>’ Fund Type Property, Plant, and Equipment Golf Water Sewer Course Operating Operating Operating Total Land and improvements $ 57,132 $ 16,654 $ 243,585 $ 317,371 Buildings and improvements 792,888 31,014 62,257 886,159 Equipment 77,843 126,125 119,656 323,624 Distribution/collection system 2,083,535 8.844,035 -10,927,570 Work in progress 242,772 30,021 1,000 273,793 3,254,170 9,047,849 426,498 12,728,517 Less accumulated depreciation 1,073.341 3,125.196 98,546 4,297,083 $ 2,180,829$ 5,922,653 $ 327.952 $ 8,431,434 NOTE 4 - DEFERRED CREDITS AND REVENUE A. Contract for Deed The City sold a section of land to a homeowners’ association on a contract for deed in February 1984. The sales price of $ 100,000 will be received in equal quarterly payments over a 15-year period, without interest. At December 31, 1998, the remaining balance of $3,083 on the contract for deed is recorded as deferred revenue in the General Fund until collected and available to finance current operations. B. 1985 Special Assessments The City adopted a special assessment roll in 1985 which included $46,175 relating to improvements on City-owned property. The General Fund will pay these assessments over 15 years in annual installments with 9.2% interest. The remaining assessment principal balance of $6,135 at December 31, 1998 has been recorded as due to/firom other funds. The related revenue and charges have been deferred in the 1995 Reftmding Bonds Debt Service and General Funds, respectively. C. Sewer Operating Enterprise Fund - Due From Other Governmental Units/Deferred Credits This amount represents the credits resulting from the transfer of the City ’s sewer treatment facilities to the Metropolitan Council Environmental Services (MCES). The remaining balance due fromMCES is $121,355 for the facilities and is included in due from other governmental units as of December 31,1998. The total price for each portion of the facilities will be received over 30 years with interest at 4% per annum by credits against the annual sewage handling charges of MCES. MCES has included the cost of these facilities in its base rate, thus "payment" of credits is dependent upon MCES’s setting future user fees at a level sufficient to cover all such credits from participating municipalities. Therefore, the revenue has been deferred until such user fees are paid or accrued. -37- I I I ( r b CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 4 - DEFERRED CREDITS AND REVENUE (CONTINUED) Composition of the deferred balance is as follows: MCES Remaining Acquisition Deferred Facility Year Credits Treatment Works 1971 $ 785 1963 Interceptor 1977 68,522 r*'1965 Interceptor 1977 4.581 $ 73,888 NOTE 5 - LONG-TERM DEBT A. CompoDf^ots of Long-Term Debt Original Issue Interest Rate Issue Date Final Maturity Date Balance End of Year »-4 General long-term debt General Obligation Bonds Impf^'Tinent Bonds of $475,000 6.50-10.00%I2-I-I982 3-1-1999 $ 15,000 - Improvement Bonds of 1992 s 2.000,000 3.30-5.50«/(.8-1-1992 2-1-2008 1,515,000 *Refunding Bonds of 1995 s 360,000 3.85-4.15%12-26-1995 2-1-2002 225,000 Improvement Bonds of 1997 s 1,760,000 4.20-5.20%7-1-1997 2-1-2013 1,760,000 Public Facilities Revenue Bonds of 1991 s 4,000,000 4.50-6.50%12-1-1991 2-1-2008 3,055,000 1 Public Facilities Revenue Refunding Bonds of 1998 s 2,400,000 4.10-4 50%4-16-1998 2-1-2008 2.400,000 » » s Vacation and severance benefits payable N/A N/A N/A N/A 164.997 Total general long-term debt Proprietary Fund debt Revenue Bonds G.O. Refunding Bonds of 1995 $ 1,550,000 3.85-4.15% 12-26-1995 2-1-2002 9.134,997 1,070,000 r-Note Payable MCES 11 Loan 1998 s 15,000 5.00%7-1-1998 12-31-2004 15.000 Total proprietary fund debt 1.085.000 Total all long'term debt S 10.219,997 -38- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 5 - LONG-TERM DEBT (CONTINUED) B. Statement of Changes In Long-Term Debt General long-term debt General Obligation Bonds Public Facilities Revenue Bonds Vacation and severance benefits payable - net Proprietary Fund debt Revenue Bonds Note Payable Balance Balance Beginning End of ofYear Additions Retired Year $ 3,715,000 $$ 200,000 $ 3,515,000 3,270,000 2,400,000 215,000 5,455,000 152,262 12,735 164.997 7,137,262 2,412.735 415,000 9,134,997 1,305,000 .235,000 1,070,000 —15.000 -15.000 1,305.000 15,000 235,000 1.085,000 $ 8,442,262 $ 2,427,735 $ 650,000 $ 10.219.997 C. Minimum Debt Payments Minimum annual principal and interest payments required to retire long-term debt, excluding vacation and severance benefits payable: Year Ending December 31 1999 2000 2001 2002 2003 Thereafter Less amount representing interest General Obligation Bonds Public Facilities Revenue Bonds Enterprise Revenue Bonds Enterprise Note Payable $ 456,424 $ 539,539 $ 305,513 $ 439,084 511,135 306,524 3,465 436,626 2,774,220 291,036 3,465 363,449 397,995 231,941 3.465 360,816 395,335 -3,465 2.639.306 1.995.752 -3.465 4,695,705 (1,180,7051 6,613,976 (l,158J76i 1,135,014 (65,0141 17,325 S 3,515,000 S 5,455,000 $ 1.070,000 $ 15,000 -39- I I I 1 I I 1 1 II I I I I I I I I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 5 - LONG-TF^M DEBT (CONTINUED) D. Descriptions and Restrictions of Long-Term Debt 1. General Long-Term Debt ° General Obligation Bonds -* These bonds were issued to finance various improvements and will be repaid from taxes and special assessments. ° Public Facilities Bonds ofl991 - These bonds were issued by the Housing and Redevelopment Authority of Orono for the purpose of financing the construction of facilities for a City meeting hall, City offices, police offices, detention and processing, public works office space, storage, maintenance, and repair of machinery and equipment, and a cold storage building. Pursuant to Minnesota Statutes § 469.103a, lease-purchase contracts between the Authority and the City and a Trust Indenture between the Authority and American National Bank and Trust Company have been established. The bonds are special obligations of the City as issuer and owner of the land and buildings. The City has pledged rental payments in amounts equal to the debt service requirements and plans to annually appropriate City funds available for this purpose. As required by bond covenant, a reserve account has been established with a trustee which is to be used to pay principal and interest on the bonds in the event that other available resources are inadequate to do so. In addition, Minnesota Statutes § 475.50, Subd. 5(e) allows cities to make a special levy (outside of levy limits) to pay principal and interest on bonds of another political subdivision. The Minnesota Department of Revenue has determined that because a Housing and Redevelopment Authority is a political subdivision of the state, a levy to pay principal and interest on the bonds would be outside the City ’s levy limits. ° Public Facilities Revenue Refunding Bonds of 1998 - In April 1998, the City issued $2,400,000 of Public Facilities Revenue Refunding Bonds of 1998 to advance refund $2,335,000 of the City ’s Public Facilities Revenue Bonds of 1991. Pending the call of the bonds to be refunded in 2001, the proceeds were deposited in an escrow account. Principal and interest on the 1991 bonds will continue to be paid by the City until the call date. Interest payments on the 1998 issue will be paid from proceeds of the escrow account until the call date, after which time interest and principal will be paid by the City. This advance refunding was undertaken to reduce total debt service payments by $121,265. Although the transaction did not result in an accounting gain or loss, it did result in an economic gain (difference between present value of the debt service payments of the refunded and refunding bonds) of $89,917. ° Vacation and Severance Benefits Payable - This liability represents vested benefits earned by employees other than Proprietary Fund employees through the end of the year (other than the current portion paid within 60 days), which will be paid or used in future periods. The liability for Proprietary Fund employees is included in the accrued liabilities of those funds. -40- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE 5 - LONG-TERM DEBT (CONTINUED) 2. General Long-Term Debt and Proprietary Fund Debt Refunding Bonds - In December 1995, the City issued $1,910,000 of General Obligation Refunding Bonds of 1995 to advance refund $360,000 of the City’s General Obligation Improvement Bonds of 1985 and to advance refund $1,550,000 of the City’s General Obligation Water and Sewer Revenue Bonds of 1989. These bonds are now considered defeated. Note Payable - In July 1998, the City entered into an agreement with the Metropolitan Council. This agreement makes the City of Orono eligible to receive an Inflow/Infiltration Control Program Loan. This loan is to be used to reduce excess inflow and infiltration into local sewer systems which discharge into the Metropolitan Disposal System. E. Ultimate Responsibility for Debt Long-term debt is backed by the full faith and credit of the City, except the Public Facilities Revenue Bonds of 1991 and the Public Facilities Revenue Refunding Bonds of 1998. F. Resources to Meet Future Debt Requirements Amounts Available for Long-Term Debt > Available fund balance designated or reserved for repayment of long-term debt includes: General Fund $ 164,997 Debt Service Funds 4,473,564 $ 4,638,561 Amount to be Provided in the General Long-Term Debt Account Gruup - This amount represents future revenue to be generated for debt payments, generally including deferred tax levies, special assessments, fund transfers, and interest earnings. Deferred tax levies scheduled to be placed on the tax rolls, as needed, total $595,400 at December 31, 1998. NOTE 6 - FLEXIBLE BENEFIT PLAN The City offers a flexible benefit plan. The plan is a "cafeteria plan" under § 125 of the Internal Revenue Code. All employees who meet the eligibility requirements may participate in the plan. To be eligible an employee must be at least 20 years of age and be an employee who is regularly scheduled to work more than 20 hours per week. -41- I I I 1 I 1 1 I 1 -s f ] J I CITY OF ORONO, MINNESOTA I I I I I I I I I I I I I I I I I I Notes to Financial Statements (continued) December 31, 1998 NOTE 6 - FLEXIBLE BENEFIT PLAN (CONTINUED) Eligible employees can elect to participate by contributing pre-tax dollars withheld from payroll checks to the plan for health care and dependent care benefits. Payments are made from the plan to participating employees upon submitting a request for reimbursement of eligible expenses actually incurred by the participant. All assets of the plan are held by the City. The plan is administered by an independent contract administrator for child care and medical expense reimbursements, and by the City for health u.'urance premiums. The plan is included in the financial statements as an Expendable Trust Fund, except for health insurance premiums which are accounted for in the General and Enterprise Funds as employee benefits. All plan property and income attributable to that property is solely the property of the City, subject to the claims of the City ’s general creditors. Participants’ rights under the plan are equal to those of general creditors of the City in an amount equal to the eligible health care and dependent care expenses incurred by the participants. The City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. NOTE 7 - DEFINED BENEFIT PENSION PLANS - STATEWIDE A. Plan Description All full-time and certain part-time employees of the City of Orono are covered by defined benefit plans administered by the Public Employees ’ Retirement Association of Minnesota (PERA). PERA administers the Public Employees ’ Retirement Fund (PERF) and th^ Public Employees ’ Police and Fire Fund (PEPFF) which are cost-sharing, multiple-employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, fire fighters, and peace officers who qualify for membership by statute are covered by the PEPFF. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by state statute, and vest after three years of credited service. The defined retirement benefits are based on a member’s highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. -42- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 NOTE 7 - DEFINED BENEFIT PENSION PLANS - STATEWIDE (CONTINUED) Two methods are used to compute benefits for PERF’s Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member who retires before July 1, 1997 is 2% of the average salary for each of the first 10 years of service and 2.5% for each remaining year. The annuity accrual rate for Basic Plan members who retire on or afier July 1,1997 is 2.2% of average salary for each of the first 10 years of service and 2.7% for each remaining year. For a Coordinated Plan member who retires before July 1, 1997, the annuity accrual rate is 1% of the average salary for each of the first 10 years and 1.5% for each remaining year. For Coordinated Plan members who retire on or after July 1,1997, the annuity accrual rates increase by 0.2% (to 1.2% of the average salary for each of the first 10 years and 1.7% for each remaining year). Under Method 2, the annuity accrual rate is 2.5% of the average salary for Basic Plan members and 1.5% for Coordinated Plan members who retire before July 1, 1997. Aiuiuity accrual rates increase 0.2% for members who retire on or after July 1, 1997. Fo*- PEPFF members, the annuity accrual rale is 2.65% for each year of serv ice for members retiring before July 1, 1997. Effective July 1, 1997, the annuity accrual rate is increase to 3%. For all PEPFF members and for PERF members whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. A reduced retiremer.t annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree - no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time u members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF and PEPFF. That report may be obtained by writing to PERA, 514 St. Peter Street #200, St. Paul, Minnesota 55102 or by calling (651) 296-7460 or 1-800-652-9026. B. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 8.75% and 4.75%, respectively, of their annual covered salary. PEPFF members are requ ’red to contribute 7.6% 0"i their annual covered salary. The City of Orono is required to contribute the following percentages of annual covered payroll: 11.43% for Basic Plan PERF members, 5.18% for Coordinated Plan PERF members, and 11.4% for PEPFF members. The City ’s contributions for the years ended December 31, 1998, 1997, and 1996 were $155,895, $141,551, and $131,818, respectKely, equal to the contractually required contributions for each year as set by statute. -43- I I I I I I CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE 8 - INDIVIDUAL FUND DISCLOSURES A. Interfund Receivables and Payables at Year-End Interfund Receivables Interfund Payables General Fund Special Revenue Fund Building Capital Outlay Debt Service Fund $$ 6,135 816,000 1995 Refunding Bonds Capital Project Funds Minnesota State-Aid Streets Construction 6,135 Permanent Improvement Revolving 1998 Sewer Construction 161,800 Enterprise Fund Water Operating Fund 161,800 341,000 475,000 $ 983,935 $ 983,935 B. Deficit Fund Balance The 1997 Sewer Construction and 1998 Sewer Construction Funds had deficit ftmd balances of $43,102 and $286,504 at December 31, 1998. These deficits will be eliminated through transfers from other fimds and/or a bond issuance in 1999. C. Reservations and Designations of Fund Balances Por various reasons, certain funds have a portion of their fund equity reserved or designated for specific purposes. A discussion of each such item as it appears on the Combined Balance Sheet follows: R . .vation of Fund Balance Reserved for Debt Service - This reserve represents resources which are legally restricted to provide financial resources to pay principal and interest on a specific bond issue. Designated for Unreserved Fund Balances Designated for Emergency Contingencies - This amount in the Permanent Improvement Revolving Capital Project Fund represents fund balances which have been designated by the City Council to be segregated as an emergency source of fimds. -44- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) Decembers!, 1998 NOTE 8 - INDIVIDUAL FUND DISCLOSURES (CONTINUED) ° Designated for Capital Projects - These amounts in the Capital Project Funds represent fund balance that has been designated for specific road, bridge, stormwater, and sewer improvement projects. “ Designated for Crime Prevention - The amount in the Drug and Felony Forfeiture Special Revenue Fund represents fund balance that has been designated for crime prevention expenditures. ° Designated for Capital Outlay - These amounts represent fund balances which are committed to pay for capital outlay in the Special Revenue Funds. ° Designated for Debt Service •> These amounts represent fund balances in the Debt Service Funds which are presently committed to provide financial resources to pay principal and interest on the City ’s general obligation bonds. ° Designated for Vacation/Severance Benefits - This amount in the General Fund represents fund balance which has been designated for payment of the estimated long-term liability for vacation and severance benefits. NOTE 9 - FUND TRANSFERS The following transfers were made during the year ended December 31, 1998: A. Operating Transfers Funds Transferred From Transferred To Amount Description General Fund Special Revenue Fund - Building Capital Outlay Special Revenue Fund - Improvement and Equipment Capital Outlay Debt Service Fund - 1991 Public Facilities Revenue Bonds $ 128,338 To finance capital outlay expenditures. 130,000 To finance current debt service payments. $ 258,338 -45- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31, 1998 NOTE 10 - SEGMENT INFORMATION FOR ENTERPRISE FUNDS The City provides services which are accounted for in the Enterprise Funds. The segment information for these Enterprise Funds for the year ended December 31,1998 is as follows: Water Operating Sewer Operating Golf Course Operating Total Gross profit and operating revenue $261,436 $686,119 $211,166 $1,158,721 Depreciation expense $43,193 $133,382 $15,408 $191,983 Operating income $38,694 $48,235 $42,855 $129,784 Property tax revenues $105,394 $242 S -$105,636 Intergovenimental revenue $-$7,102 $-$7,102 Net income $557,281 $205,327 $57,831 $820,439 Property, plant, and equipment - additions $242,772 $61,477 $25,349 $329,598 Net working capital $183,535 $1,878,235 $266,374 $2,328,144 Bonds payable $541,314 S 528,686 $-$1,070,000 Notes payable $-$15,000 $-$15,000 Total assets $3,454,589 $8,199,982 $596,546 $12,251,117 Total equity $2,306,328 $7,476,064 $585,656 $10,368,048 NOTE 11 - PROPRIETARY FUNDS ’ CONTRIBUTED CAPITAL This balance represents the cost of property contributed to the Enterprise Funds by the City, less depreciation thereon charged to operations. Changes occurring in this account during the year were as follows: Water Operating Sewer Operating Golf Course Operating Total Balance - beginning of year $ 1,299,144 $ 5,303,212 $ 130,804 $ 6,733,160 Less depreciation on contributed assets Balance - end of year (19,090)000,8441 (653)(120,587) $ 1,280,054 $ 5.202,368 $ 130,151 $ 6,612,573 -46- CITY OF ORONO, MINNESOTA Notes to Financial Statements (continued) December 31,1998 I I NOTE 12 - COMMITMENTS AND CONTINGENCIES A. General Amounts recorded or receivable from state agencies are subject to agency audit and adjustment. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of claims which may be disallowed by the grantor agencies cannot be determined at this time although the City expects such amounts, if any, to be immaterial. B. Construction During the year ended December 31, 1998, the City awarded certain contracts for various construction projects. The City ’s commitment for uncompleted work on these contracts at December 31, 1998 was $741,349. C. Facility Lease During the year ended December 31, 1991, the City entered into an unconditional lease with the Housing and Redevelopment Authority of Orono for the City Hall and the police and public works faciliti. s. The lease was amended in 1998 revising the minimum required lease payments, with an option to purchase, continues until February 1, 2008 or until terminated through cancellation by not appropriating sufficient funds for payment, defeasance, default, or purchase of the project by the City. The City is responsible for the insurance, utilities, and maintenance of the property. The rent expense in 1998 was $406,903. Future minimum rental commitments under the lease are as follows: Year Amount 1999 2000 2001 2002 2003 Thereafter $ 187,757 145,360 124,753 397,995 395,335 1,995,753 $ 3,246,953 The lease purchase payments will equal the principal and interest due on the 1991 - HRA Public Facilit.es Revenue Bonds issued to construct the facilities and then the 1998 - HRA Public Facilities Revenue Refunding Bonds upon the reftmding cross over date in 2001. -47- I I I I J ] I Q issA * Hnandal Section • Combining and Individual Fund and Group Statomenta V GENERAL FUND The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. •48- CITY OF ORONO. MINNESOTA General Fund Comparative Balance Sheet As of December 31,1998 and 1997 Assets 1998 Exhibit B*I 1997 Cash and temporary investments $ 2,089,456 S 1,924,159 Receivables Accounts 20,266 4,877 Accrued interest 41,767 38,123 Delinquent taxes 48,958 “'9,112 Delinquent special assessments 5,195 5,195 Contract for deed 3,083 3,531 Due from other governments 24,668 40,249 Prepaid items 18,020 — Deferred charge - assessments on property owned by City 6,135 9,215 Other assets 1,447 2,666 Total assets S 2.258.995 S 2.067.127 Liabilities and Fund Equity Liabilities Accounts payable $ 55,027 $ 57,263 Accrued salaries payable 35,375 28,851 Due to other funds 6,135 9,215 Due to other governments 148,925 139,804 Deferred revenue Contract for deed 3,083 3,531 Delinquent taxes 48,958 39,112 Special assessments 5,195 5,195 Total liabilities 302,698 282,971 Fund equity Fund balance Unreserved Designated for vacation/severance benefits 164,997 152,262 Undesignated 1,791,300 1,631,894 Total fund equity 1,956,297 1,784,156 Total liabilities and fund equity S 2.258.995 S 2.067.127 I I I Lmi -49- CITY OF ORONO, MINNESOTA General Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Acvual (GAAP Basis) Year Ended December 31, 1998 (with Comparative Actual Amounts for Year Ended December 31, 1997) Exhibit B-2 1998 1997 Budget Actual Over (Under) Budget Actual Revenue Property taxes $ 1,750,000 S 1,736,021 $ (13,979)S 1,687,266 Special assessments -—-44 Licenses and permits Licenses 11,500 14,269 2,769 15,732 Permits 190,500 261,112 70,612 232,343 Total licenses and permits 202,000 275,381 73,381 248,075 Intergovernmental Federal grants Federal emergency preparedness 4,500 4,000 (500)4,000 Other 25,000 -(25,000)30,000 State grants Homestead and agricultural credit aid 259,710 259,594 (116)254,710 Police town aid 84,000 95,206 11,206 86,936 Local performance aid 10,040 5,022 (5,018)8,429 Police training reimbursement 5,200 5,380 180 5,088 Municipal state-aid streets 84,000 86,080 2,080 84,926 Other 11,150 12,259 1,109 13,237 County grant - recycling 14,200 24,669 10,469 16,982 Other —10,647 10,647 — Total intergovernmental 497,800 502,857 5,057 504,308 Charges for services General government 308,660 299,759 (8,901)373,618 Public safety 781,000 803,360 22,360 674,896 Total charges for ser\ ices 1,089,660 1,103,119 13,459 1,048,514 Fines and forfeits 66,000 76,621 10,621 83,396 Other Interest earned on investments 65,400 116,715 51,315 77,438 Rents 5,400 5,400 —5,400 Refunds and reimbursements 30,000 41,191 11,191 62,004 Contract for deed - land 3,335 —(3,335)2,030 Miscellaneous —8,123 8,123 4,490 Toul other 104,135 171,429 67,294 151,362 Total revenue 3,709.595 3,865,428 155,833 3,722,%5 (continued) -50- Exhibit B*2 CITY OF ORONO, MINNESOTA General Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) (continued) Year Ended December 31,1998 (with Comparative Actual Amounts for Year Ended December 31, 1997) :• -S 1998 1997 Budget Actual Over (Under) Budget Actual Expenditures General government Mayor and council Personal services 19,670 19,642 (28)19,333 Other services and charges 37,575 37,342 (233)33,042 Total mayor and council 57,245 56,984 (261)52,375 Administration Personal services 199,070 200,673 1,603 188,442 Supplies 200 210 10 403 Other services and charges 14,600 12.948 (1.652)11,858 Total administration 213,870 213,831 (39) 200,703 Elections Personal services 5,430 5,429 (I)— Supplies 400 440 40 338 Other services and charges 1,330 1,275 (55)185 Total elections 7,160 7,144 (16)523 Assessing Other services and charges 83,300 83,300 —78,751 Finance Personal services 146,970 146,893 (77)146,955 Supplies 150 31 (119)- Other services and charges 5,730 5,847 117 5,983 Total finance 152,850 152,771 (79)152,938 Legal Other services and charges 109,525 109,514 (11)82,738 Human services Other services and charges 14,640 14,537 (103)14,020 (continued) -51- I I I r I I I I i CITY OF ORONO, MINNESOTA General Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) (continued) Year Ended December 31,1998 (with Comparative Actual Amounts for Year Ended December 31,1997) -52- Exhibit B-2 1998 1997 Budget Actual Over (Under) Budget Actual Expenditures (continued) General government (continued) Central services Supplies 17,900 22,428 4,528 14,935 Other services and charges 177,700 172,558 (5.142)167,892 Total central serv'ices 195.600 194,986 (614)182,827 Total general government 834,190 833,067 (1.123)764,875 Public safety Police protection Personal services 1,144,760 1,120,923 (23,837)1.090.674 Supplies 49,850 51,993 2,143 50.279 Other services and charges 125,130 142,980 17.850 135,828 Capital outlay 78,940 81,949 3,009 64,749 Total police protection 1,398,680 1,397,845 (835) 1,341,530 Fire protection Contracted fire protection 236,060 236,058 (2)221,057 Protective inspection and zoning Personal serv ices 328.375 328,382 7 346.740 Supplies 1,310 981 (329)836 Other services and charges 11,250 10,939 (311)10,133 Total protective inspection and zoning 340,935 340,302 (633)357,709 Emergency preparedness Other services and charges 2,565 2,555 (10) 3,680 (continued) CITY OF ORONO, MINNESOTA General Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) (continued) Year Ended December 31,1998 (with Comparative Actual Amounts for Year Ended December 31, 1997) -53- Exhibit B-2 1998 1997 Budget Actual Over (Under) Budget Actual Expenditures (continued) Public safety (continued) Animal control Personal services 39,870 31,198 (8,672)11,352 Supplies 350 638 288 - Other services and charges 2,000 3,510 1,510 685 Total animal control 42,220 35,346 (6,874)12,037 Total public safety 2,020,460 2,012,106 (8,354)1,936,013 Streets Personal services 256,055 256,062 7 246,522 Supplies 92,450 93,379 929 107,735 Other services and charges 131,600 130,633 (967)114,755 Total streets 480,105 480,074 (31)469,012 Parks and recreation Personal services 23,735 23,727 (8)16,696 Supplies 4,000 3,181 (819)3,262 Other services and charges 26,130 26,884 754 30,327 Total parks and recreation 53,865 53,792 (73)50,285 Recycling Personal sen ices -——234 Supplies 250 190 (60)2,125 Other services and charges 70,600 70,650 50 66,414 Total recycling 70,850 70,840 (10)68,773 Miscellaneous Engineering 6,650 6,647 (3)13,216 Special services - consulting/police 97,535 97,527 (8)46,818 Contingency 27,122 26,228 (894)37,556 Total miscellaneous 131,307 130,402 (905)97,590 Total expenditures 3,590,777 3,580,281 (10,496)3,386,548 Excess of revenue over expenditures 118,818 285,147 166,329 336,417 (continued) I I i 1 .. i ♦ • I I I [ r I [ r [ r [ Exhibit B-2 CITY OF ORONO, MINNESOTA General Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) (continued) Year Ended December 31,1998 (with Comparative Actual Amounts for Year Ended December 31,1997) Other financing sources (uses) Sale of fixed assets Operating transfers (out) Total other financing sources (uses) Excess of revenue and other financing sources over expenditures and other financing uses Fund balance Beginning of year Residual equity transfer (out) End of year 1998 1997 Budget Actual Over (Under) Budget AcUial 21,500 (128,338) 15,332 (128,338) (6,168) (95,000) (106.838)(113.006)(6,168)(95,000) S 11.980 172,141 S I60.I6I 241,417 1,784,156 1,551,086 (8,347) $ 1.956.297 S 1.784.156 I THIS PAGE LEFT INTENTIONALLY BLANK I SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenue derived from specific revenue sources that are legally restricted to expenditures for specific purposes. Park Fund - used to account for park dedication fees received to be used for land acquisition and park development. 1 Improvement and Equipment Capital Outlay Fund - used to replace non-enterprise, non-police City equipment. Building Capital Outlay Fund - used to partially finance building facilities construction and additions through transfers from the General Fund. Drug and Felony Forfeiture Fund - used to account for proceeds received from seizures relating to drug and felony criminal activity, donations received for the police department, other appropriate revenues authorized by the City Council, and all authorized related expenditures. -55- CITY OF ORONO, MINNESOTA Special Revenue Funds Combining Balance Sheet As of December 31.1998 (with Comparative Totals as of December 31,1997) Exhibit C-1 Assets Cash and temporary investments Receivables Accrued interest Due from other governments Due from other funds Total assets Liabilities and Fund Balance Liabilities Accounts payable Due to other governments Total liabilities Fund balance Unreserved Designated for crime prevention Designated for capital outlay Total fund balance Total liabilities and fund balance Park Improvement and Equipment Capital Outlay Building Coital Outlay Drug and Felony Forfeiture Totals 1998 1997 S 206,185 5,363 S 211,548 S 437,610 S 1,619,133 S 13,817 $ 2,276,745 $ 2,879,094 2,879 20,823 816,000 29,065 816,000 36,234 50,000 S 440,489 5 2.455.956 $ 13.817 5 3.121.810 $ 2.965.328 S 14.786 S 11,501 S 38,857 S 206 $ 65,350 S 14.809 8,863 - - _ _ _R863 14,786 20,3o4 38,857 206 74,213 14,809 13,611 13,611 10,975 196,762 196,762 S 211.548 420,125 2,417,099 13,611 3.047,597 2,950,519 S 440.489 S 2.455.956 $ 13.817 S 3.121.810 S 2.965.328 r Exhibit C-2 CITY OF ORONO. MINNESOTA Special Revenue Funds Combining Statement of Revenue* Expenditures* and Changes in Fund Balance Year Ended December 31,1998 (with Comparative Totals for Year Ended December 31, 1997) Park Improvement and Equipment Capital Outlay Building Canital Outlay Drug and Felony Forfeiture Totals 1998 1997 Revenue Intergovernmental State grant S 50,000 $$s $ 50,000 S 50.000 Other Interest earned on investments 7,587 22,748 141,212 171,547 172,076 User fees -11,881 ——11,881 12,619 Park dedication fees 74,960 -—-74,960 46,170 Miscellaneous 6,038 -—4,462 10,500 3,^32 Total revenue 138,585 34,629 141,212 4,462 318,888 284,297 Expenditures Current Miscellaneous 1,254 1,826 3,080 1,050 Capital outlay 28,163 109,930 78,975 —217,068 400,828 Total expenditures 28.163 109,930 80,229 1,826 220,148 401,878 Excess (deficiency) of revenue over expenditures 110,422 (75,301)60,983 2,636 98,740 (117,581) Other financing sources (uses) Sale of fixed assets 20,817 Operating transfers in -128,338 --128,338 95,000 Operating transfers (out)-—(130,000)—(130,000)(130,000) Total other financing sources (uses)128,338 (130,000)(1,662)(14.183) Excess (deficiency) of revenue and other financing sources over expenditures and other financing uses 110,422 53,037 (69,017)2,636 97,078 (131,764) Fund ba lance Beginning of year 86,340 367,088 2,486,116 10,975 2,950,519 3,073,936 Residual equity transfer in --—-—8,347 End of year S 196.762 S 420.125 S 2.417.099 S 13.611 S 3.047.597 S 2.950.519 CITY OF ORONO, MINNESOTA Park Fund Statement of Revenue. Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) Year Ended December 31, 199 (with Comparative Actual Amounts for Year Ended December 31, 1997) Revenue Intergovernmental State grant Other Interest earned on investments Park dedication fees Miscellaneous Total revenue Expenditures Capital outlay Excess (deficiency) of revenue over expenditures Fund balance Beginning of year End of year -58- 190X Exhibit C-3 1997 Budget Actual Over (Under) Budget Actual $ 50,000 $ 50,000 $S 50.000 15,000 7,587 (7.413)9,225 25,000 74,960 49,960 46,170 —6,038 6,038 — 90,000 138,585 48,585 105,395 31,295 28,163 (3,132)214,001 $ 58.705 110,422 S 51.717 (108,606) 86,340 194,946 $ 196,762 S 86.340 I Exhibit C-4 CITY OF ORONO, MINNESOTA Improvement and Equipment Capital Outlay Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) Year Ended December 31, 1998 (with Comparative Actual Amounts for Year Ended December 31, 1997) 1998 Fund balance Beginning of year 367,088 End of year $ 420,125 1997 Budget Actual Over (Under) Budget Actual Revenue Other Interest earned on investments $ 19,000 $ 22,748 $ 3,748 S 18,554 User fees 12,400 11,881 (519)12,619 Total revenue 31,400 34,629 3,229 31,173 Expenditures Capital outlay General government Administration 7,500 5,507 (1.993)11,239 Finance 375 402 27 6,758 Assessing 4,650 4,861 2II — Central services 29,138 19,369 (9,769)1,873 Public safety Building and zoning 200 241 41 28,355 Police protection ———195 Fire protection 28,365 28,588 223 28,074 Streets 33,338 30,067 (3,271)94,958 Parks and recreation 18,500 20,895 2,395 — Total expenditures 122,066 109,930 (12,136)171,452 Excess (deficiency) of revenue over expenditures (90,666)(75,301)15,365 (140,279) Other financing sources Sale of fixed assets ———20,817 Operating transfers in 128,338 128,338 —95,000 Total other financing sources 128,338 128,338 —115,817 Excess (deficiency) of revenue and other financing sources over expenditures $ 37,672 53,037 $ 15,365 (24,462) 391,550 $ 367.088 -59- CITY OF ORONO, MINNESOTA Building Capital Outlay Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) Year Ended December 31,1998 (with Comparative Actual Amounts for Year Ended December 3 1 ,1997) -60- Exhibit C-5 1998 1997 Budget Actual Over (Under) Budget Actual Revenue Other Interest earned on investments $ 141,000 $ 141,212 S 212 S 144,297 Expenditures Current Miscellaneous 1,255 1,254 (1)246 Capital outlay «'lcneral government General government buildings 98.155 78,975 (19,180)15,375 Total expenditures 99,410 80,229 (19,181)15,621 Excess of revenue over expenditures 41,590 60,983 19.393 128,676 Other financing uses Operating transfers (out)(130.000)(130,000)(130,000) Excess (deficiency) of revenue over expenditures and other financing uses S (88.4101 (69,017)S 19.393 (1.324) Fund balance Beginning of year End of year 2,486,116 S 2.417.099 2,487,440 $ 2.486.116 Exhibit C-6 I CITY OF ORONO, MINNESOTA Drug and Felony Forfeiture Fund Statement of Revenue, Expenditures, and Changes in Fund Balance Budget and Actual (GAAP Basis) Year Ended December 31, 1998 (with Comparative Actual Amounts for Year Ended December 31,1997) Revenue Other Miscellaneous Expenditures Current Miscellaneous Excess of revenue over expenditures Fund balance Beginning of year Residual equity transfer in End of year 10,975 S 13,611 1998 1997 Budget Actual Over (Under) Budget Actual $ 4,460 $ 4,462 S 2 $ 3,432 1,826 1,826 804 $ 2.634 2,636 S 2 2,628 8,347 S 10.975 1 \ -61- THIS PAGE LEFT INTENTIONALLY BLANK I I I I I I I I I I I I I I I I I I I DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources used for the payment of principal, interest, and fiscal agent fees on general long-term debt. -62- CITY OF ORONO, MINNESOTA Debt Service Funds Combining Balance Sheet As of December 31, 1998 (with Comparative Totals as of December 31,1997) Assets Cash and temporary investments Cash and investments held by trustee Receivables Accrued interest Delinquent taxes Delinquent special assessments Deferred special assessments Due from other funds Due from other governments Total assets Liabilities and Fund Balance Liabilities Accounts payable Deferred revenue Delinquent taxes Special assessments Special assessments on City property Total liabilities Fund balance Reserved for debt service Unreserved Designated for debt service Total fund balance Total liabilities and fund balance I I I 1982 Improve­ ment Bonds 1991 Public Facilities Revenue Bonds 1992 Improve­ ment Bonds 1 , n » 1 S 50,305 S 134,009 $ 806,295 f —443,623 — 9,103 10,518 Lj —7,360 813 --2,883 -—393,924 --—— 6 1,819 895 S 59.414 S 597.329 S 1.204.810 $S 1,056 $ 7,360 813 — 396,806 ——— —8,416 397,619 — 443,623 i 59,414 145,290 807,191 59,414 588,913 807,191 $ 59.414 S 597.329 S 1.204.810 -63- D •I •i 2 1 I I I r r I r r r I I [ { I [ I I [ I Exhibit D-1 1995 1997 1998 Refund-Improve-HRA ing ment Refunding Totals Bonds Bonds Bonds 1998 1997 S 171,957 $ 423,190 $ 3,475 S 1,589,231 $ 1,415,045 ——2,337,925 2,781,548 421,263 8,041 —73,127 100,789 25,737 525 174 —8,872 6,880 3,623 5,506 -12,01?4,517 17,333 1,137,760 —1,549,017 1,801,861 6,135 ——6,135 9,215 268 63 —3,051 6,626 $ 207.882 $ 1.566.693 $ 2.414.527 $ 6.050.655 $ 3.691.144 $$ $$ 1,056 $ 1,067 525 174 8,872 6,880 20,956 1,143,266 —1,561,028 1,806,378 6,135 ——6,135 9,215 27,616 1,143,440 —1,577,091 1,823,540 ——2,411,052 2,854,675 421,263 180,266 423,253 3,475 1,618,889 1,446,341 180,266 423,253 2,414,527 4,473,564 1,867,604 S 207.882 $ 1.566.693 $ 2.414.527 $ 6.050.655 $ 3.691.144 -64- CITY OF ORONO, MINNESOTA Debt Service Funds Combining Statement of Revenue, Expenditures, and Changes in Fund Balance Year Ended December 31,1998 (with Comparative Totals for Year Ended December 31, 1997) -65- 1982 1991 Public 1992 Improve­Facilities Improve­ ment Revenue ment Bonds Bonds Bonds Revenue Property taxes Property S 56 $ 233,133 S 34,591 Penalties and interest ——64 Special assessments -—125,631 Intergovernmental Homestead and agricultural credit aid -15,000 — Other Interest earned on investments 11,751 49,898 40,374 Miscellaneous ——29,335 Total revenue 11,807 298,031 229,995 Expenditures Debt service Principal retirement 15,000 215,000 110,000 Interest on bonds 2,250 191,903 79,265 Fiscal agent fees 278 2,117 444 Miscellaneous 90 —2,450 Total expenditures 17,618 409,020 192,159 Excess (deficiency) of revenue over expenditures (5.811)(110,989)37,836 Other financing sources Bond proceeds (net)-—— Operating transfers in -130,000 - Total other financing sources —130,000 — Excess (deficiency) of revenue and other financing sources over expenditures (5,811)19,011 37,836 Fund balance Beginning of year 65,225 569,902 769,355 End of year $ 59.414 S 588.913 S 807.191 Exhibit D-2 I 1995 1997 1998 Refund-Improve-HRA ing ment Refunding Totals Bonds Bonds Bond 1998 1997 $ 34,668 $ 9,787 $J 312,235 $ 290,676 — — -64 530 15,370 231,455 —372,456 351,539 2,000 ——17,000 45,963 13,295 14,646 73,127 203,091 82,600 ———29,335 8,832 65,333 255,888 73,127 934,181 780,140 75,000 415,000 380,000 10,688 91,297 -375,403 303,419 37 I6I 58,600 61,637 2,782 900 2,741 —6,181 10,415 86,625 94,199 58,600 858,221 696,616 (21,292)161,689 14,527 75,960 83,524 2,400,000 2,400,000 49,160 ———130,000 130,000 ——2,400,000 2,530,000 179,160 (21,292)161,689 2,414,527 2,605,960 262,684 201,558 261,564 1,867,604 1,604,920 S 180.266 S 423.253 S 2.414.527 $ 4.473.564 S 1.867,604 66- THIS PAGE LEFT INTENTIONALLY BLANK I I I 1 1 1 1 I I I I I I I 1 ’ c r i: r r 1 I I I I I i CAPITAL PROJECT FUNDS Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. Minnesota State-Aid Streets Construction Fund - used to account for state-aid allotments used by the City for improvement projects to designated roads and bridges within the City. Permanent Improvement Revolving Fund - used to account for construction costs prior to obtaining permanent financing. 1997 Sewer Construction Fund - used to account for construction costs of the 1997 North Long Lake and Long Lake Country Club sanitary sewer improvements. Bay Ridge/Hartwood and Brackett’s Point sanitary sewer improvements, and the Orono Ice Arena sanitary sewer and water improvement projects. 1998 Sewer Construction Fund - used to account for construction costs of the 1998 shoreline and heritage sanitary sewer improvement projects. -67- CITY OF ORONO, MINNESOTA Capital Project Funds Combining Balance Sheet As of December 31,1998 (with Comparative Totals as of December 31, 1997) -68- Minnesota State-Aid Permanent Streets Improvemen Construction Revolving Assets Cash and temporary investments $ 222,825 $ 397,209 Receivables Accrued interest —27,422 Delinquent taxes —1,629 Delinquent special assessments —— Deferred special assessments 24,674 8,266 Due from other funds —161,800 Due from other governments 16,439 114,048 Total assets S 263.938 $ 710.374 Liabilities and Fund Balance Liabilities Accounts and contracts payable S 339 $ 6,449 Due to other funds 161,800 - Due to other governments 25,249 - Deferred revenue Delinquent taxes —1,629 Special assessments 24,674 8,266 Total liabilities 212,062 16,344 Fund balance (deficit) Unreserved Designated for emergency contingencies —325,000 Designated for capital projects 51,876 103,029 Undesignated —266,001 Total fund balance (deficit)51,876 694,030 Total liabilities and fund balance $ 263.938 S 710.374 I I 1 I I I I J 1997 Sewer Construction Exhibit E-I 1998 Sewer Construction Totals 1998 1997 s 11,781 76,162 $707,977 S 697,138 ——27,422 27,360 -—1,629 1,534 -——681 -213,300 246,240 44,800 ——161,800 161,800 ——130.487 328,267 s 11.781 $ 289.462 S 1.275.555 $1,261,580 s 54,883 21,666 s 83,337 $154,712 —341,000 502,800 161,800 --25,249 173,742 —1,629 1,534 -213,300 246,240 45,481 54,883 575,966 859,255 537,269 325,r*0 325,000 ——154,905 274,791 (43,102)(286,504)(63,605)124,520 (43,102)(286,504)416,300 724,311 s 117«1 $ 289.462 s 1.275.555 s 1,261.580 -69- CITY OF ORONO. MINNESOTA Capital Project Funds Combining Statement of Revenue, Expenditures, and Changes in Fund Balance Year Ended December 31, 1998 (with Comparative Totals for Year Ended December 31,1997) Revenue Property taxes Special assessments Intergovernmental HACA and other state aids Other Interest earned on investments Total revenue Expenditures Capital outlay Professional services Construction costs Miscellaneous Total expenditures Excess (deficiency) of revenue over expenditures Other financing sources (uses) Bond proceeds (net) Operating transfers in Operating transfers (out) Total other financing sources (uses) Excess (deficiency) of revenue and other financing sources over expenditures and other financing uses Fund balance (deficit) Beginning of year End of year Minnesota State*Aid Streets Construction 3,797 284,713 7,861 296,371 2,425 233,108 235,533 60,838 60,838 (8,962) S 51.876 Permanent Improvement Revolving S 54,173 12,410 153,454 49,164 269,201 3,944 122,615 126,559 142,642 142,642 551,388 S 694.030 -70- I I I 1. f r n r r r I I t i I 1997 Sewer Exhibit E-2 1998 Sewer Totals Construction Construction 1998 1997 S $$ 54,173 S 84,724 —11,805 28,012 15,792 ——438,167 329,340 9,777 _66,802 41,515 9,777 11,805 587,154 471,371 20,885 74,645 101,899 361,781 211,485 221,555 788,763 1,522,298 2,394 2,109 4.503 1,058 234,764 298,309 895,165 1,885,137 (224,987)(286,504)(308,011)(1,413,766) 1,704,478 -—-20,897 -——(20,897) ———1,704,478 (224,987)(286,504)(308,011)290,712 181,8j*.724,311 433.599 S M3.102>$ (286.504)$ 416.300 S 724.311 -71- THIS PAGE LEFT INTENTIONALLY BLANK I I I I riu n [ I I I I ij ENTERPRISE FUNDS Enterprise Funds are used to account for the operations of self-supporting activities which render services or goods to the public. The accounting records are maintained on the accrual basis of accounting. Water Operating Fund - used to account for the provision of water services to the residents of the City who have water service available. Sewer Operating Fund - used to account for the provision of sewer services to the residents of the City who have sanitary sewer service available. Golf Course Operating Fund - used to account for the golf course operation sales and related expenses. -72- I' Exhibit F-1 CITY OF ORONO. MINNESOTA Enterprise Funds Combining Balance Sheet As of December 31,1998 (with Comparative Totals as of December 3 1, 1997) Assets Current assets Cash and temporary investments Accounts receivable Accrued interest receivable Delinquent taxes receivable Delinquent special assessments receivable Deferred special assessments, current portion Due from other governments Inventory Total current assets Other assets, less current portion Accounts receivable Deferred special assessments Due from other governments Total other asseu Property, plant, and equipment Land and improvements Buildings and improvements Equipment Distribution/collection system Woiic in progress Less accumulated depreciation Net property, plant, and equipment Total assets Golf -73- Water Sewer Course Totals Operating Operating Operating 1998 1997 $ 863,422 S 1,690,484 $ 265,924 S 2,819,830 S 2,094,043 16,089 343,750 605 360,444 309,734 718 16,038 -16,756 11,688 2,734 --2,734 2,112 -19,661 -19,661 15,286 74,717 13,708 —88,425 45,305 1,102 19,079 —20,181 43,557 ——2,065 2,065 2,410 958,782 2,102,720 268,594 3,330,096 2,524,135 48,267 28,143 .76,410 . 266,711 41,124 -307,835 181,219 -105,342 —105,342 111,881 314,978 174,609 —489,587 293,100 57,132 16,654 243,585 317,371 293,022 792,888 31,014 62,257 886,159 886,159 77,843 126,125 119,656 323,624 274,851 2,083,535 8,844,035 -10,927,570 10,927,570 242,772 30,021 1,000 273,793 17,317 3,254,170 9,047,849 426,498 12,728,517 12,398,919 1,073,341 3,125,196 98,546 4,297,083 4,105,100 2,180,829 5.922,653 327,952 8,431.434 8,293,819 S 3.454.589 S 8.199.982 S 596.546 S 12.251.117 S 11.111.054 I I I 1 1 1 I 1-1^ 1 J J 1 Exhibit F«1 I I I Golf Water Sewer Course Totals Operating OperatinK Operating 1998 1997 Liabilities and Fimd Equity Current liabilities Accounts payable S 110.941 S 48,348 $ 1,562 S 160,851 S 34,745 Salaries and compensated absences payable 7,288 1,889 658 9,835 4,590 Accrued interest payable 9,264 9.048 18,312 22,180 Due to other funds 475.000 —-475,000 — Due to other governments 4,454 3,500 -7,954 42,460 Revenue bonds payable 168,300 161,700 —330,000 250 000 Total current liabilities 775,247 224,485 2.220 1,001,952 353,975 Long-term liabilities, less current portion Compensated absences payable -8,559 8.670 17,229 22,052 Due to other governments —35,000 -35,000 49,000 Revenue bonds payable 373.014 366,986 -740,000 1,055,000 Note payable —15,000 —15,000 — Deferred credits -73,888 —73,888 83,418 Total long-term liabilities 373,014 499.433 8.670 881,i:7 1,209,470 Total liabilities 1.148,261 723,918 10,890 1,883,069 1,563,445 Fund equity Contributed capital 1.280,054 5,202,368 130,151 6,612,573 6,733,160 Retained earnings Unreserved 1,026,274 2.273.696 455.505 3,755,475 2,814,449 Total fund equity 2.306,328 7,476,064 585,656 10,368.048 9,547,609 Total liabilities and fund equity S 3.454.589 S 8.199.982 S 596.546 S 12.251.117 S 11.111.054 -74- 1 • Exhibit F-2 1 CITY OF ORONO, MINNESOTA i Enterprise Funds 1 Combining Statement of Revenue. Expenses, and Changes in Retained Earnings Year Ended December 31,1998 i i (with Comparative Totals for Year Ended December 31,1997)1 Water Sewer Golf Course Totals 1 Operating Operating Operating 1998 1997 Sales and cost of sales ■ Sales s s $ 21,059 $ 21,059 S 21,539 ■ Cost of sales ——12,178 12,178 11,762 } Gross profit --8,881 8,881 9,777 ■ Operating revenue 1 Metered water sales 259,840 ——259,840 217,668 User charges -684,475 —684,475 636,204 ■ Greens fees --166,031 166,031 165,139 1 =Equipment rental --36,232 36,232 31,241 Other 1,596 1,644 22 3,262 5,337 Total operating revenue 261,436 686,119 202,285 1,149,840 1,055,589 1 Total gross profit and operating revenue 261,436 686,119 211,166 1,158,721 1,065,366 Operating expenses 1 Personal services Salaries and wages 69,993 126,246 68,343 264,582 243,695 ■ Retirement contributions Health and life 6,942 12,077 5,095 24,114 26,596 ■ insurance contributions 2,364 2,793 3,952 9,109 8,326 ■ Purchased water 12,014 -—12,014 10,598 1 Sewer disposal charges —231,722 -231.722 274,328 Professional services 9,213 10,864 2,240 1838 f Operating and maintenance supplies 19,113 7,102 8,935 35,150 36,196 ■ Heat, light, and power 25,042 17,185 3,625 45,852 54,308 1 Depreciation 43,193 133,382 15,408 191,983 257,659 Rent and equipment --9,083 9,083 7,304 Maintenance and repairs Administrative and other expense 8,863 60,388 16,925 86,176 59,468 1 Administrative charges from General Fund 5,560 17,170 10,950 33,680 33,980 ■ Communications 2,306 3,594 2,181 8,081 5,935 1 Office supplies Printing, publishing, 901 426 1,320 2,647 888 mm - and advertising -193 4,185 4,378 6,975 Data processing -——-27 1 Insurance 13,938 10,834 14,484 39,256 34,716 Other expenses 3,300 3,908 1,585 8,793 5,427 Total operating expenses 222,742 637,884 168,311 1,028,937 1,084,714 1 Operating income (loss;38,694 48,235 42,855 120/84 (19,348) 1 (continued)1 -75-1 I I I ( r I ( r [ [ I I I I I I I I I Exhibit F-2 CITY OF ORONO. MINNESOTA Enterprise Funds Combining Statement of Revenue, Expenses, and Changes in Retained Earnings (continued) Year Ended December 31,1998 (with Comparative Totals for Year Ended December 31,1997) Golf -76- Water OperatinK Sewer Operating Course Operating Totals 1998 1997 Nonoperating revenue (expense) Property tax revenue 105,394 242 -105,636 108,009 Connection fee 64,356 37,524 —101,880 — Water tower rental fee 49,499 ——49,499 — Intergovernmental revenue -7,102 -7,102 24,807 Special assessments levied 288,750 -—288,750 - Interest earned on investments 20,841 107,267 14,976 143,084 113,145 Interest on special assessments 12,453 10,869 —23,322 26,349 Interest income from MCES —6,735 —6,735 1,313 Amortization of deferred credits -9,530 —9,530 9,530 Interest expense (22.625)(22,097)-(44,722)(54.022) Revenue bond expense (81)(80)—(161)(162) Total nonoperating revenue (expense)518,587 157,092 14,976 690,655 228,969 Net income 557,281 205,327 57,831 820,439 209,621 Credit for depreciation on contributed equity 19,090 100,844 653 120,587 191,704 Net increase in retained earnings 576,371 306,171 58,484 941,026 401,325 Retained earnings Beginning of year 449,903 1,967,525 397,021 2,814,449 2,413,124 End of year S 1.026.274 S 2.273.696 S 455.505 S 3.755.475 S 2.814.449 1 j Exhibit F-3 CITY OF ORONO, MINNESOTA Enterprise Funds Combining Statement of Cash Flows Year Ended December 31,1998 (with Comparative Totals for Year Ended December 31,1997) Golf Water Operating Sewer Operating Course Operating Totals 1998 1997 Cash flows from operating activities Operating income (loss)S 38,694 $ 48,235 S 42,855 S 129,784 S (19,348) Adjustments to reconcile operating income (loss) to net cash provided by operating activities Depreciation 43,193 133,382 15,408 191,983 257,659 Change in assets and liabilities (Increase) decrease in Accounts receivable (64,356) (62,175)(580)(127,111)20,216 Due from other governments m 36,748 —36,650 105,792 Inventory -—345 345 (142) Prepaid items ----374 Increase (decrease) in Accounts payable 100,169 33,004 (7,067)126,106 3,499 Salaries and compensated absences payable (118)20 520 422 (8,491) Due to other funds 475,000 --475,000 - Due to other governments 1.470 (49.976)—(48,506)86,721 Net cash provided by operating activities 593.954 139,238 51,481 784,673 446,280 Cash flows from capital and related financing activities Taxes collected for revenue bond debt 104,734 280 —105,014 107,821 Water and sewer connection fee 64,356 37,515 -101,871 - Water tower rental fee 49,499 --49,499 - Special assessments collected 117,760 20,201 -137,961 74,466 Intergovernmental grants received -7,102 -7,102 24,807 Acquisition or construction of capiul assets (242,772)(61,477)(25,349)(329,598)(338,909) Proceeds received on note payable -15,000 -15,000 — Principal paid on revenue bonds (118,886)(116,114)-(235,000)(245.000) Interest paid on revenue bonds (24,582)(24,008)—(48.590)(57.976) Other charges on revenue bonds (81)(80)—(161)(162) Net c*$h used by capital and related financing activities (49,972)(121,581)(25,349)(196,902) (434.953) (continued) -77- I I I 1 1 ] ] I I I I I I I I I I I I I I 1 I I I I I I I I Exhibit F-3 CITY OF ORONO, MINNESOTA Enterprise Funds Combining Statement of Cash Flows (continued) Year Ended December 31. 1998 (with Comparative Totals for Year Ended December 31,1997) Water Operating Sewer Operating Golf Course Totals 1998 1997 Cash flows from investing activities Interest received on investments 23,358 99,682 14,976 138,016 152.179 Net increase in cash and cash equivalents 567.340 117,339 41,108 725,787 163,506 Cash and cash equivalents Beginning of year 296,082 1.573.145 224,816 2.094.043 1.930.537 1 End of year S 863.422 5 1.690.484 S 265.924 S 2.819.830 $2.094.043 Cash and cash equivalents Unrestricted cash and temporary investments S 863.422 $ 1.690.484 S 265.924 S 2.819.830 $2.094.043 Supplementary schedule of noncash investing, capital, and financing activities MCES current value credit applied S S 21.996 $S 21.996 $4.594 Exhibit F-4 CITY OF ORONO, MINNESOTA Water Operating Fund Comparative Balance Sheet As of December 31,1998 and 1 997 1998 1997 Assets Current assets Cash and temporary investments S 863,422 S 296,082 Accounts receivable 16,089 — Accrued interest receivable 718 3,235 Delinquent taxes receivable 2,734 2,074 Deferred special assessments, current portion 74,717 31,597 Due from other governments 1,102 1,004 Total current assets 958,782 333,992 Other assets, less current portion Accounts receivable 48,267 — Deferred special assessments 266,711 126,388 Total other assets 314,978 126,388 Property, plant, and equipment Land and improvements 57,132 57,132 Buildings and improvements 792,888 792,888 Equipment 77,843 77,843 Distribution/coIIcction system 2,083,535 2,083,535 Work in progress 242,772 - 3,;-f 170 3,011,398 Less accumulated depreciation 1,073,341 1,030,148 Net property, plant, and equipment 2,180,829 1,981,250 Total assets S 3.454.589 $ 2.441.630 I I I I I I I I f I I I I I I I I I -79-I I I I I I I I r { I t [ i: [ t t i; t I go- 1998 Exhibit F-4 1997 Liabilities and Fund Equity Current liabilities Accounts payable S 110,941 $ 10,772 Salaries and compensated absences pa} .ible 1,283 1,492 Accrued interest payable 9,264 11,221 Due to other funds 475,000 — Due to other governments 4,454 2,984 Revenue bonds payable 168,300 126,475 Total current liabilities 769,242 152,944 Long-term liabilities, less current portion Compensated absences payable 6,005 5,914 Revenue bonds payable 373,014 533,725 Total long-term liabilities 379.019 539,639 Total liabilities 1,148,261 692,583 Fund equity Contributed capital 1,280,054 1,299,144 Retained earnings Unreserved 1,026,274 449.903 Total fund equity 2,306,328 1,749,047 Total L;:bilities and fund equity J 3.454.589 $ 2.441.630 CITY OF ORONO. MINNESOTA Water Operating Fund Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Years Ended December 31,1998 and 1997 1998 Exhibit F-5 1997 Operating revenue Metered water sales $ 259,840 S 217,668 Other 1,596 2,954 Total operating revenue 261,436 220,622 Operating expenses Salaries and wages 69,993 68,794 Retirement contributions 6,942 8,513 Health and life insurance contributions 2,364 1,366 Purchased water 12,014 10,598 Professional services 9,213 9,075 Operating and maintenance supplies 19,113 19,640 Heat, light, and power 25,042 31,738 Depreciation 43,193 63,294 Maintenance and repairs 8,863 10,667 Administrative charges from General Fund 5,560 6,020 Communications 2,306 2,192 OfTtce supplies 901 450 Printing, publishing, and advertising —505 Data processing —27 Insurance 13,938 7,968 Other expenses 3,300 2,442 Total operating expenses 222,742 243,289 Operating income (loss)38,694 (22,667) Nonoperating revenue (expense) Property tax revenue 105,394 105,631 Water connection fee 64,356 — Water tower rental fee 49,499 — Special assessment levy 288,750 — Interest earned on investments - operations 20,841 10,128 Interest on special assessments 12,453 14,699 Interest expense on revenue bonds (22,625)(27,330) Revenue bond expense (81)(82) Total nonoperating revenue (expense)518,587 103,046 Net income 557,281 80,379 Credit for depreciation on contributed equity 19,090 32,886 Net increase in retained earnings 576,371 113,265 Retained earnings Beginning of year 449,903 336.638 End of year $ 1.026.274 $ 449.903 -81- I I I I I r r t I I I I I I I I I I I CITY OF ORONO, MINNFSOTA Water Operating Fund Comparative Statement of Cash Flows Years Ended December 31, 1998 and 1997 -82- 1998 Exhibit F-6 1997 Cash flows from operating activities Operating income (loss)$ 38,694 $ (22,667) Adjustments to reconcile operating income (loss) to net cash provided by operating activities Depreciation 43,193 63,294 Change in assets and liabilities (Increase) decrease in Accounts receivable (64,356)— Due from other governments (98)(421) Prepaid items —112 Increase (decrease) in Accounts payable 100,169 543 Salaries and compensated absences payable (118)(4.912) Due to other funds 475,000 — Due to other governments 1,470 1,745 Net cash provided by operating activities 593,954 37,694 Cash flows from capital and related financing activities Taxes collected for revenue bond debt 104,734 105,245 Water connection fee 64,356 -- Water tower rental fee 49,499 — Special assessments collected 117,760 46,295 Acquisition or construction of capital assets (242.772)(36,294) Principal paid on revenue bonds (118,886)(123,945) Interest paid on revenue bonds (24,582)(29,330) Other charges on revenue bonds (81)(82) Net cash used by capital and related financing activities (49,972)(38.111) Cash flows from investing activities Interest received on investments 23,358 12,785 Net increase in cash and cash equivalents 567,340 12,368 Cash and cash equivalents Beginning of year 296,082 283,714 End of year S 863.422 S 296.082 % 1 Exhibit F-7 CITY OF ORONO, MINNESOTA Scw^r Operating Fund Comparative Balance Sheet As of December 31,1998 and 1997 Assets Current assets Cash and temporary investments Accounts receivable Accrued interest receivable Delinquent taxes receivable Delinquent special assessments receivable Deferred special assessments, current portion Due from other governments Total current assets Other assets, less current portion Accounts receivable Deferred special assessments Due from other governments Total other assets Property, plant, and equipment Land and improvements Buildings and improvements Equipment Distribution/collection system Work in progress Less accumulated depreciation Net property, plant, and equipment Total assets 1998 1997 S 1,690,484 $ 1,573,145 343,750 309,709 16,038 8,453 —38 19,661 15,286 13,708 13,708 19,079 42,553 2,102,720 1,962,892 28,143 41,124 '•4,831 105,342 Ul,881 174,609 166,712 16,654 16,654 31,01-,31,014 126,125 77,352 8,844,035 8,844,035 30,021 17,317 9,047,849 8,986,372 3,125,196 2,991,814 5,922,653 5,994,558 S 8.199.982 S 8.124.162 -83- I I I 1 1 1 1 I 3 1 1 I I I I I I I *W|Hl I I I I r r r I I [ L I 1 i I -84- Exhibit F-7 1998 1997 Liabilities and Fund Equity Current liabilities Accounts payable S 48,348 $ 15,344 Salaries and compensated absences payable 1,889 2,063 Accrued interest payable 9,048 10,959 Due to other governments 3,500 39,476 Revenue bonds payable 161,700 123,525 Total current liabilities 224,485 191,367 Long-term liabilities, less current portion Compensated absences payable 8,559 8,365 Due to other governments 35,000 49,000 Revenue bonds payable 366,986 521,275 Note payable 15,000 — Deferred credits - MCES 73,888 83,418 Total long-term liabilities 499,433 662,058 Total liabilities 723,918 853,425 Fund equity Contributed capital 5,202,368 5,303,212 Retained earnings Unreserved 2,273,696 1,967,525 Total fund equity 7,476,064 7,270,737 Total liabilities and fund equity S 8.199.982 S 8.124.162 1 CITY OF ORONO, MINNESOTA Sewer Operating Fund Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Years Ended December 31,1998 and 1997 Operating revenue User charges Other Total operating revenue Operating expenses Salaries and wages Retirement concributions Health and lif^ insurance contributions Sewer disp</sal charges Professional services Operating and maintenance supplies Heat, light, and power Depreciation Maintenance and repairs Administrative charges from General Fund Communications Office supplies Printing publishing, and advertising Insurance Other expenses Total operating expenses Operating income (loss) Nonoperating revenue (expense) Property tax revenue Intergovernmental revenue Federal emergency preparedness Other grants Interest earned on investments Operations Consmiction Interest income on special assessments Interest income from MCES Amortization of deferred credits Sewer connection fee Interest expense on revenue bonds Revenue bond expense Toul nonoperating revenue (expense) Net income Credit for depreciation on contributed equity Increase in retained earnings Retained earnings Beginning of year Endcf year -85- 1998 Exhibit F-8 1997 $ 684,475 S 636,204 1,644 2,076 686,119 638,280 126,246 109,423 12.077 13,417 2,793 3,188 231,722 274,328 10,864 7,006 7,102 7,798 17,185 20,028 133,382 182,434 60,388 37,652 17,170 17,350 3,594 2,100 426 208 •93 870 10,834 11,988 3,908 1,199 637,884 688,989 48,235 (50,709) 242 2,378 10,932 7,102 13,875 65,912 43,695 41,355 43,635 10,869 11,650 6,735 1,313 9.5->0 9,530 37,524 - (22,097)(26,692) (80)(80) 157,092 110,236 205,327 59,527 100,844 158,165 306,171 217,692 1,967,525 1,749,833 S 2.273.696 S 1.967.525 I I I I I I I 1 1 I n; I I I I I I I I I I I I I I I I I L B CITY OF ORONO, MINNESOTA Sewer Operating Fund Comparative Statement of Cash Flows Years Ended December 31,1998 and 1997 Cash flows from operating activities 1998 End of year Supplementary schedule of noncash investing, capital, and financing activities MCES current value credit applied 2L996 -86- Exhibit F-9 1997 Operating income (loss)$ 48,235 J (50,709) Adjustments to reconcile operating income (loss) to net cash provided by operating activities Depreciation 133,382 182,434 Change in assets and liabilities (Increase) decrease in Accounts receivable (62,175)20,241 Due from other governments 36,748 106,020 Prepaid items —262 Increase (decrease) in Accounts payable 33,004 (2.951) Salaries and compensated absences payable 20 (4.402) Due to other governments (49,976)84,976 Net cash provided by operating activities 139,238 335,871 Cash flows from capital and related financing activities Taxes collected for revenue bond debt 280 2,576 Special assessments collected for revenue bond debt 20,201 28,171 Sewer connection fees 37,515 - Intergovernmental grants received 7,102 24,807 Acquisition or construction of capital assets (61,477)(197,935) Proceeds received on Note payable 15,000 — Principal paid on revenue bonds (116,114)(121,055) Interest paid on revenue bonds (24,008) (28,646) Other charges on revenue bonds (80)(80) Net cash used by capital and related financing activities (121,581)(292,162) Cash flows from investing activities Interest received on investments 99,682 123,610 Net increase in cash and cash equivalents 117,339 167,319 Cash and cash equivalents Beginning of year 1,573,145 1,405,826 $ 1.690.484 $ 1.573.145 4.594 i CITY OF ORONO, MINNESOTA Golf Course Operating Fund Comparative Balance Sheet As of December 31, 1998 and 1997 Assets Current assets -87- Exhibit F-IO 1998 1997 Cash and temporary investments $ 265,924 $ 224,816 Accounts receivable 605 25 Inventory 2,065 2,410 Total current assets 268,594 227,251 Property, plant, and equipment Land and improvements 243,585 219,236 Buildings and improvements 62,257 62,257 Equipment 119,656 119,656 Work in progress 1,000 — 426,498 401,149 Less accumulated depreciation 98,546 83,138 Net property, plant, and equipment 327,952 318,011 Total assets S 596.546 S 545.262 Liabilities and Fund Equity Current liabilities Accounts payable S 1,562 S 8,629 Salaries and compensated absences payable 658 1,035 Total current liabilities 2,220 9,664 Long-term liabilities, less current portion Compensated absences payable 8,670 7,773 Total liabilities 10,890 17,437 Fund equity Contributed capital 130,151 130,804 Retained earnings 455,505 397,021 Total fund equity 585,656 527,825 Total liabilities and fund equity S 596.546 S 545.262 I I Exhibit F-11 CITY OF ORONO, MINNESOTA Golf Course Operating Fund Comparative Statement of Revenue, Expenses, and Changes in Retained Earnings Years Ended December 31, 1998 and 1997 1998 1997 Sales and cost of sales Sales $ 21,059 S 21,539 Cost of sales 12,178 11,762 Gross profit 8,881 9,777 Operating revenue Greens fees 166,031 165,139 Equipment rental 36,232 31,241 Other 22 307 Total operating rc'-enue 202,285 196,687 Total gross profit and operating revenue 211,166 206,464 Operating expenses Salaries and wages 68,343 65,478 Retirement contributions 5,095 4,666 Health and life insurance contributions 3,952 3,772 Professional services 2,240 2,207 Operating and maintenance supplies 8,935 8,758 Heat, light, and power 3,625 2,542 Depreciation 15,408 11,931 Rent and equipment 9,083 7,304 Maintenance and repairs 16,925 11,149 Administrative charges from General Fund 10,950 10,610 Communications 2,181 1,643 Office supplies 1,320 230 Printing, publishing, and advertising 4,185 5,600 Insurance 14,484 14,760 Other expenses 1,585 1,786 Total operating expenses 168,311 152,436 Operating income 42.855 54,028 Nonoperating revenue Interest earned on investments 14,976 15,687 Net income 57,831 69,715 Credit for depreciation on contributed equity 653 653 Increase in retained earnings 58,484 70,368 Retained earnings Beginning of year 397,02'326,653 End of year $ 455.505 S 397.021 i •88 Exhibit F-12 CITY OFORONO, MINNESOTA Golf Course Operating Fund Comparative Statement of Cash Flows Years Ended December 31, 1998 and 1997 1998 1997 Cash flows from operating activities Operating income $ 42,855 $ 54,028 Adjustments to reconcile operating income to net cash provided by op .rating activities Depreciation 15,408 11,931 Change in assets and liabilities (Increase) decrease in Accounts receivable (580)(25) Due from other governments —193 Inventory-345 (142) Increase (decrease)in Accounts payable (7,067)5,907 Salaries and compensated absences payable 520 823 Net cash provided by operating activities 51,481 72,715 Cash flows from capital and related financing activities Acquisition of capital assets (25,349)(104,680) Cash flpws from investing activities Interest received on investments 14,976 15,784 Net increase (decrease) in cash and cash equivalents 41,108 (16,181) Cash and cash equivalents Beginning of year 224,816 240,997 End of year $ 265.924 S 224.816 I I I - j -89- • Financial Section Financial Schedules M k CITY OF ORONO, MINNESOTA Comparative Schedule of General Fixed Assets by Source December 31, 1998 and 1997 1998 General fixed assets Land and land improvements Buildings and building improvements Equipment Total general fixed assets Investment in general fixed assets by source General Fund after December 31,1984 Special Revenue Funds after December 31, 1984 Capital Project Funds after December 31, 1984 Donations after December 31,1984 Years prior to January I, 1985 Total investment in general fixed assets $ 1,778,621 3,223,965 1,798,434 J 370,787 1,556,319 4.097,423 4,025 772.466 -90- Schcdule 1 I 1997 $ 1,745,043 3,203,231 1,696,847 I $ 6,801,0: < $ 6,645J21 $ 353,45. 1,417,752 4,097,423 4,025 772,466 I $ 6,801,020 S 6.645.121 I I I I I I I I I I I I I I I I I I I CITY OF ORONO, MINNESOTA Schedule of General Fixed Assets By Function and Activity December 31, 1998 Land and Land Buildings and Building -91- Schedule 2 Function and Activity Improvements Improvements Equipment Total General government Council $$$ 11,058 $ 11,058 Administration ——59,918 59,918 Elections ——24,476 24,476 Assessing —7,197 7,197 Finance ——77,107 77,107 Central services 969,440 2,020,646 188,060 3,178,146 Total genera] government 969.440 2.020.646 367,816 3,357,902 Public safety Police --413,243 413,243 Protective inspection and zoning ——63,387 63,387 Emergency preparedness ——59,222 59,222 Total public safety ——535,852 535,852 Streets -1,178,319 740,598 1,918,917 Parks 481,132 -154,168 635,300 Other - unclassified 328,049 25,000 353,049 Total genera] fixed assets $ 1.778.621 $ 3.223.965 $ 1.798,434 $ 6.801.020 i CITY OF ORONU, MINNESOTA Schedule of Changes in General FU . d By Function and Activity Year Ended December 31, 1998 General Fixed Assets -92- Schedule 3 General Fixed Assets Function and Activity January 1, 1998 Additions Deletions December 31 1998 General government Council S 11,058 $$$ 11,058 Administration 54,217 5,701 —59,918 Elections 24,476 ——24,476 Assessing 2,336 4.861 —7,197 Finance 76,797 403 93 77,107 Central services 3,133,854 49,698 5,406 3,178,146 Total general government 3,302,738 60,663 5,499 3.357,902 Public safety Police 389,491 74,464 50,712 413,243 Protective inspection and zoning 63,146 241 —63,387 Emergency preparedness 29,155 30,067 —59,222 Total public safety 481,792 104,772 50,712 535,852 Streets 1,896,822 22,095 —1,918,917 Parks 610,720 24,580 -635,300 Other - unclassified 353,049 353,049 Total general fixed assets S 6.645.121 S 212.110 S 56.211 S 6.801.020 I I I I I I I I I L CITY OF ORONO, MINNESOTA Future Property Tax Levies to Retire Bonds (1) As of December 31, 1998 Year Collectible 1995 Refunding Bonds 1997 Improvement Bonds 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 $ 50,000 (2) 50,000 7,000 13,800 20,300 26,600 32.500 38.200 43.500 48.500 58.200 62,100 70,900 73,800 $ 100,000 i 495.400 S 595.400 Schedule 4 Total Levies (3) 50,000 50,000 7,000 13.800 20,300 26,600 32.500 38,200 43.500 48.500 58,200 62,100 70,900 73.800 (1) The levies for these issues are the general obligation property tax levies which are in addition to the amounts levied in the special assessment rolls. Tax levies are placed (as required by law) at 105% of debt service requirements. (2) The City levied S50.000 for the 1995 Refunding Bonds due to the assessment appeals and subsequent reductions of deferred assessments. The City established future taxes to generate sufficient sources to pay future debt requirements as required by law. (3) Additional debt sers ice levies are available for other general obligation debt issues on an as-needed basis determined annually. -93- THIS PAGE LEFT INTENTIONALLY BLANK • Statistical Section STATISTICAL SECTION (UNAUDITED) CITY OF ORONO, MINNESOTA Fiscal Year 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Property Taxes $ 1,211,541 1,637,643 1,682,260 1.842.320 1,818,753 1,922,775 1,933,371 1,945,226 1,978,472 2.048.320 General Revenue by Source (1) Last Ten Fiscal Years Special Assessments Licenses and Permits S 425,408 257,175 174,443 180,576 351,583 372,456 S 148,564 136,552 81,202 327,053 (2) 129,365 165,897 147,888 202,195 ,^07,277 248,075 275,381 (1) Includes General, Special Revenue, and Debt Service Funds. Charges for Intergovernmental Services S 493,385 135,512 178,901 316,871 497,165 539,226 517,989 490,102 600,271 569,857 S 685,952 758,369 726,118 781,235 866,034 851,165 928,121 976,891 1,048,514 1,103,119 (2) Prior to December 31,1992, special assessment revenue and interest income was included in other revenue. •94- I I I Table I Fines and Forfeits Interest Earned on Investments Other Revenue Total S 125,357 $$ 676,838 $ 3,341,637 108,231 —637,446 3,413,753 72,728 —504,819 3,246,028 62,458 282,582 (2)72,623 (2 ) 3,814,507 61,491 254,054 71,948 4,160,750 58,158 286,435 170,500 4,233,322 80,610 313,447 148,886 4,299,062 71,556 316,761 90,747 4,279,136 83,396 332,114 144,977 4,787,402 76,621 491,353 181,390 5,118,497 -95- CITY OF ORONO, MINNESOTA General Expenditures by Function (I) Last Ten Fiscal Years Fiscal Year 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 General Government $ 655.987 683,176 652,105 596,138 656,849 667,018 759,673 719,153 764,875 833,067 Public Safety Streets S 1,376,323 1.419.419 1,508,485 1,562,709 1,609,867 1.616.087 1.693.420 1.696.087 1,871,264 1,930,157 $ 494,742 471,420 474,350 463,710 495,983 485,491 423,610 468,892 469,012 480,074 Parks and Recreation [ 32,961 48,129 44.791 53,590 58,080 55,739 50,449 51,142 50,285 53.792 Unallocated and Other $ 95,164 106,778 165,228 148,908 152,547 171,729 190,524 441,928 167,413 204,322 I (I) Includes General, Special Revenue, and Debt Ser>ice Funds. -96- I Table 2 CITY OF ORONO, MINNESOTA Fiscal Year Collected 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Certified Tax Levy for Fiscal Period (1) S 1,382,690 1,638,246 1,713,541 1,961,381 2,120,835 2,281,570 2,322,145 2,370,992 2,462,303 2,528,095 Property Tax Levies aitd Collections Last Ten Fiscal Years Current Tax Collections {1)(2) $ 1,332,632 1,579,616 1,638,621 1,902,394 2,080,775 2,246,902 2,289,584 2,335,759 2,425,313 2,480,483 Percent of Levy Collected 96.4 % 96.4 95.6 97.0 98.1 98.5 98.6 98.5 98.5 98.1 Delinquent Tax Collections (2) S 30,844 41,984 37,233 39,181 68,246 53,629 32,592 26,032 42,101 26,083 Total Collections as a Percent of Current Levy 98.6 % 99.0 97.8 99.0 101.3 100.8 100.0 99.6 100.2 99.1 (1) Total tax levy and current tax collections include the State paid Homestead and Agricultural Credit Aid (HACA). (2) Includes County adjustments for abatements, cancellations, and additions of taxes. -98- Table 3 ArOutstanding OutstandingDelinquent Taxes as a Delinquent Percent of Taxes Current Levy S 64.866 4.7 % j w' 71,166 4.3 86,352 5.0 128,786 6.6 123,136 5.8 w_- 81,796 3.6 L 49,286 2.1 55,028 2.3 r ' 49,638 2.0 62,193 2.5 Taxes Payable Year CITY OF ORONO, MINNESOTA Tax Capacity Estimated Market Value of Taxable Property (I) Last 1'en Fiscal Years Real Property Personal Property Tax Capacity Estimated Market Value Tax Capacity Estimated Market Value Fiscal Disparities Adjustment to Tax Capacity 1989 S 14,049,094 S 477,834,580 $ 183.499 $ 3,495,200 $ 119,216 1990 (2) 12,568,353 527,348,000 172,131 3,401,800 151,730 1991 14,035,873 585,697,300 178,110 3,598,200 164,776 1992 12,922,819 604,793,400 195,919 4,124,600 45,844 1993 11,572,538 625,445,300 182,211 3,876,800 (15,389) 1994 12,007,816 654.919.200 183,655 3,992,500 (22.572) 1995 12,780,145 697,660,900 194,020 4,217,800 (62,597) 1996 13,942,213 756,861.400 200,133 4,350,700 (42,026) 1997 15,009,193 810,974.500 202,352 4,399,000 (51.753) 1998 14,939.610 870,268.000 175,312 4,382,800 (24,387) (1) All property, assessed, tax capacity, and estimated market values, and fiscal disparities adjustment are from the Hennepin County Assessor. (2) Ini 990, the State of Minnesota redefined the tax base from “gross” tax capacity to “net” tax capacity. -100- i L I I V 4I I JJ $ 3* r i c. n W I I I I r I I r I I I I I I I I I I I Total Tax Capacity Estimated Market Value Table 4 Ratio of Total Tax Capacity to Total Estimated Market Value Per Capita Valuations Tax Capacity -101- Estimated Market Value 14,351,809 S 481,329,780 2.98 %1,945 $ 65,230 12,892,214 530,749.800 2.43 1,787 73,582 14.378,759 589,295.500 2.44 1,969 80,692 13,164,582 608,918,000 2.16 1,787 82,677 11,739,360 629,322,100 1.87 1,602 85,855 12,168,899 658,911,700 1.85 1,648 89,283 12,911,568 701,878,700 1.84 1,727 93,884 14,100,320 761,212,100 1.85 1,872 101,091 15,159,792 815,373,500 1.86 1,976 106,293 15,090,535 874,650,800 1.73 1,959 113,562 CITY OF ORONO, MINNESOTA Property Tax Rates - Direct and Overlapping Govemmenls (I) (Per SI.000 of Tax Capacity) Last Ten Fiscal Years City of Orono Taxes Payable Year 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 General Fund 9.42 12.36 11.43 12.02 13.26 13.43 12.75 11.67 11.08 11.57 PIR Fund 0.28 0.56 0.36 1985 lit.0 1982 1991 1992 1997 (2) Debt Debt Debt Debt Debt Debt Water Service Service Service Service Service Service Operating Fund Fund Fund Fund Fund Fund Fund 0.21 0.27 0.14 ————— 0.28 0.12 0.04 -——— 0.36 0.12 0.04 1.69 ——— 0.37 0.12 0.04 1.83 0.12 —— 0.35 -0.04 1.75 0.12 -0.29 0.33 -0.04 1.72 0.14 —b..ll 0.33 -0.03 1.62 0.17 —0.64 0.20 -0.03 1.48 0.20 —0.70 0.23 ——1.56 0.23 0.07 0.70 i'S* ; k. Certain areas of the City are served by other school districts. Property in those areas would be subject to one of the following rates instead of the rate for ISO #278. Taxes Payable Year ISD #276 ISD #277 ISD #284 1989 58.06 47.92 50.56 1990 52.55 42.33 49.77 1991 55.36 45.78 50.28 1992 64.02 56.13 58.55 1993 74.18 58.97 64.9) 1994 76.51 66.98 59.67 1995 76.14 66.44 60.41 1996 76.34 62.31 60.11 1997 78.42 52.15 52.21 1998 76.41 59.70 52.00 Genera) obligation water and sewer revenue bond debt -102- Tabic 5 Sewer Operating Fund Total ISD #278 School District (1) Area Vo-Tech School Hennepin County Metro Council/ Transit Other Special Districts Toul 9.63 50.01 1.22 27.10 3.41 2.05 93.42 -12.77 47.17 1.10 27.92 3.72 2.03 94.71 -11.87 52.74 1.05 30.11 4.11 3.39 103.27 -14.23 59.80 0.51 34.33 4.48 1.66 115.01 -15.74 67.19 1.10 35.84 4.40 2.31 126.58 0.27 16.25 65.03 0.81 37.44 4.42 2.15 126.10 0.31 15.60 65.72 -37.45 4.45 4.24 127.46 -14.74 62.86 -37.27 5.06 3.37 123.30 —14.25 62.49 -35.51 4.93 3.05 120.23 14.72 58.03 —38.39 5.64 2.49 119.27 i -103- CITY OF ORONO, MINNESOTA Special Assessments Levies and Collections Last Ten Fiscal Years Fiscal Year 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Current Assessments Due $ 208,158 222,063 228,169 200,477 387,230 294,073 278,904 271,013 247,867 415,234 Current Assessments Collected $ 183,261 198,202 213,418 183,375 355,530 274,403 258,595 254,524 236,020 395,184 Ratio of Current Collections to Amount Due 88.0 89.3 93.5 91.5 91.8 93.3 92.7 93.9 95.2 95.2 Delinquent Assessments Collected __ S 17,604 35,565 14,419 18,390 9,338 23,295 24,853 28,021 11,162 7,986 -104- r I I I I I I I I I I I I I I 1 I i L B Special Assessments Delinquent 61,562 43,766 43,313 54,657 55,507 55,159 45,605 34,417 25,679 36,868 Table 6 Total Outstanding Assessments S 663,372 735,609 581,048 1,639,996 1,277,078 1,027,451 1,200,322 977,831 2,098,864 2,228,385 ; -105- '■'r ' fb Vf I : r'i r- I\'M 1 J , ^ 1 THIS PAGE LEFT INTENTIONALLY BLANK I I I f I I r r r L 1 L L E Tabic 7 CITY OF ORONO, MINNESOTA Computation of Legal Debt Margin December 31, 1998 Minnesota state law defines a city ’s legal debt margin as 2% of its estimated actual property valuation, less all bonds repayable solely from tax levies, plus all sinking funds on hand to retire said debt. Based on this formula, the City ’s legal debt margin is as follows: Estimated total market value of taxable property Debt limit (2% of estimated actual property value) Total bonded debt Less bonds not repaid solely from tax levies G O. Improvement Bonds Public Facilities Revenue Bonds Public Facilities Revenue Refunding Bonds G.O. Refunding Bonds Total amount of debt applicable to debt limit Legal debt margin -106- $ 10,040,000 3.290.000 3.055.000 2.400.000 1.295.000 10,040,000 5 874.650,800 $ 17,493,016 $ 17.493.016 CITY OF ORONO, MINNESOTA Ratio of Net General Bonded Debt to Tax Capacity and Net Bonded Debt Per Capita Last Ten Fiscal Years Debt Fiscal Year Population (2) Tax Capacity (in 1,000s) Gross Bonded Debt(l) Service Funds Available (1) Net Bonded Debt 1989 7,379 $ 14,352 $ 1,207,220 $ 867,436 S 339,784 1990 7.213 (4)12,892 1,010,710 694,251 316,459 1991 7,303 14,379 4,811,055 928,917 3,882,138 1992 7,365 13,165 5,561,340 1,253,423 4,307,917 1993 7,330 11,739 5,734,084 1,518,649 4,215,435 1994 7,380 12,169 5,362,830 1,349,726 4,013,104 1995 7,476 12,912 5,142,297 1,361,687 3,780,610 1996 7,530 *14,100 4,989,319 1,597,170 3,392,149 1997 7,671 15,160 5,183,139 1,832,379 3,350,760 1998 7,702 15,090 7,420,983 4,356,022 3,064,961 (1) Includes bonds recorded in the General Long-Term Debt Account Group. Gross bonded debt has been reduced by Debt Service deferred special assessments receivable in order to reflect only tax supported debt burden. For purposes of this analysis, Debt Service Funds available do not include individual fund balance amounts in excess of the related individual bond issue amount included in gross bonded debt. (2) Population from Metropolitan Council estimate as of April 1, annually. (3) Rating history from Moody Investors Serv ’ice. (4) Federal census. * Estimate. -107- I I I Table 8 Ratio of Net Tax Supported Bonded Debt to Tax Capacity Net Bonded Debt Per Capita Bonded Debt Rating (3) City Housing and Redevelopment Authority 2.37 %$ 46.05 Aal — 2.45 43.87 Aal — 27.00 531.58 Aal Aa 32.72 584.92 Aal Aa 35.91 575.09 Aal Aa 31.08 543.78 Aal Aa 29.28 505.69 Aal Aa 24.06 450.48 Aal Aa 22.10 436.81 Aal Aa2 20.31 397.94 Aal Aa2 I -108- CITY OF ORONO, MINNESOTA Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures (I) Last Ten Fiscal Years Table 9 Fiscal Year 1989 1990 1991 1992 1993 1994 1996 1997 1998 Principal $ 325,000 300.000 300,000 155.000 150.000 550.000 1995 (2) 340,000 300.000 380.000 415.000 Interest and Other S 150,520 126,393 106,266 248.209 412,254 388,991 366,462 320,682 316,616 443,221 Total Debt Service i 475,520 426,393 406,266 403,209 562,254 938,991 706,422 620,682 696,616 858,221 Total General Expenditures S 3,262,134 3,415,236 3,297,372 3,392,972 3,584,063 4,136,247 4,022,227 4,277,263 4,485,042 4,658,650 Ratio of Debt Service to Total General Expenditures 14.6 % 12.5 12.3 11.9 15.7 22.7 17.6 14.5 15.5 18.4 (1) Includes General, Special Revenue, and Debt Service Funds. (2) Excludes $360,000 of bond principal paid to the refund bond principal from refunding bond proceeds in 1995. -109- r Table 10 CITY OF ORONO, MINNESOTA Computation of Direct and Overlapping Debt December 31, 1998 Sinking Net Debt Applicable to Orono Governmental Unit Gross Debt (1)Funds Net Debt Percent Amount Direct debt City of Orono S 7,420,983 S 4,356,022 S 3,064,961 100.00 */o $3,064,961 Overlapping debt School distnets No. 278 (Orono)13,920,000 286,430 13,633,570 49.39 6,733,620 No. 276 (Minnetonka)56,140,000 24,053,313 32,086,687 0.13 41,713 No. 277 (Westonka)12,675,000 373,365 12,301,635 24.47 3,010,210 No. 284 (Wayzata)97,770,000 11,130,751 86,639,249 1.21 1,048,335 Hennepin County 147,500,000 4,232,128 143,267,872 1.58 2.263,632 Metro council 132,875,000 28,826,811 104,048,189 0.80 832,386 Hennepin Suburban Park District 15,165,000 2,758,047 12,406,953 2.10 260,546 Total overlapping debt 476,045,000 71,660,845 404,384,155 14,190,442 Total direct and overlapping debt S 483.465.983 S 76.016.867 S 407.449.116 $17.255.403 Gross bonded debt used for the net debt calculation excludes revenue bonds for all governmental units except the City of Orono. •no- Tabic II Water Operating Fund 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Sewer Operati; g Fund 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 CITY OF ORONO. ^ MINNESOTA Gross Fiscal Revenues Year ___(\) S 189.086 265.068 234.843 221,691 165.378 243.421 270.471 369.976 351.080 802,729 489.658 583.998 613.009 543.887 557.999 708,030 746,528 756,328 775.288 865.388 Revenue Bond Coverage - Enterprise Funds Last Ten Fiscal Years Operating Expenses (2) S 159.586 163.271 162.010 171.373 150,154 169,023 178.614 185.842 179.995 179,549 299.797 305.980 343.230 445.562 509,286 502.043 626,651 580,315 506.555 504,502 (I) Total revenues, including nonoperating revenue. (2) Total operating expenses, net of depreciation. (3) Includes $784,145 principal refunded in 1996. (4) Includes $765,855 principal refunded in 1996. Net Revenue Available for Debt Scr\'icc S 29.500 101.797 72.833 50,318 15,224 74.398 91.857 184.134 171.085 623,180 189,861 278,018 269,779 98.325 48,713 205.987 119.877 176,013 268.733 360,886 Debt Service Requirements IVincipal Interest 88.530 88,533 101.180 885.327 (3) 123.945 118,886 86.470 86.467 98.820 864,673 (4) 121.055 116,114 $ 17,917 74.575 74.493 74.495 69.931 64.472 58,666 41,727 27.330 22.625 17.499 72,188 72.755 72.756 68,324 62,944 57.296 40,755 26,692 22,097 Total Coverage S 17.917 74.975 74,493 74.495 158,461 153,005 159,846 927,054 151,275 141,511 17,499 72,188 72.755 72.756 154,794 149.411 156.116 905,428 147,747 138,211 1.65 1.36 0.98 0.68 0 10 0.49 0.57 0.20 1.13 4.40 10.85 3.85 3.71 1.35 0.31 I 38 077 019 1.82 2.61 -111- I I I CITY OF ORONO, MINNESOTA Fiscal Year 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Source; Population (1) 7.379 7.213 (5) 7,303 7,365 7,330 7.380 7,476 7,530 * 7,671 7,702 Demographic Statistics Last Ten Fiscal Years Per Capita Income (2) 22,584 23,705 25,353 27,177 28,080 29,529 32,130 34,574 36,300 • 37,800 • School Enrollment (3) 2,101 2,175 2,289 2,280 2,275 2,433 2,508 2,646 2,601 2,622 (1) Metro Council (2) Federal Census Bureau data; Hennepin County average (3) Minnesota Department of Education, as reported by Orono School District No. 278 (4) Minnesota Department of Economic Security; Hennepin County average (5) Federal Census Estimate Table 12 Unemployment Rate (4) 3.6 % 4.1 4.3 4.1 4.2 3.2 2.8 3.0 2.4 1.9 -112- CITY OF ORONO, MINNESOTA PropeHy Value, Construction, and Bank Deposits Last Ten Fiscal Years Table 13 I I Commercial Construction (1) Residential Construction (I) Fiscal Year Number of Permits Value Number of Permits Value Estimated Market Value (2) Industrial/ Commercial Residential Non-Taxable Bank Deposits (3) 1989 26 S 162,700 360 S 17.416.288 S 16.734.000 S 441.270.880 S S 27.693,000 1990 18 1.537.750 333 14.283.828 18.304,100 486.776.000 -29.031.945 1991 7 489.050 233 6.641.399 21.798.200 552.096.200 -30,796,880 1992 5 322.200 272 14.242.621 22.460.300 582J33.IOO -33,624,000 1993 4 12,300 300 20.916.290 21.656.200 599.912.300 20.939.670 33389.000 1994 9 52.900 308 16.489.721 21.290.500 608.557,500 20.939.670 31,923,000 1995 13 500.467 335 20.695.799 22.579,300 675.081,600 20.939.670 38.819.000 1996 9 3.319.657 375 18.853.407 22.049.000 734.812.400 20.939.670 36389,000 1997 13 855.646 386 20.935.675 22.966.600 788.007,900 20.939,670 42327,000 1998 17 2,111.105 466 24.205.906 23.472.100 846.795.900 64.586,570 40,888,564 Source: (1) City Inspection Department. (2) Hennepin County Assessing Department. Residential includes farms; Non-taxable is valued by the County once every six years. (3 ) As reported to Commercial West by First Bank of the Lakes. -113. Tabic 14 Taxpayer CITY OF ORONO, MINNESOTA Principal Taxpayers Type of Business Assessed 1997 Payable 1998 Tax Capacity Percent of Total Tax Capacity Washington Scientific Manufacturing $ 138,316 0.94 % Wayzata Country Club Private Club 128,018 0.87 Private Residence Single Family Residence 112,869 0.77 Private Residence Single Family Residence 94,753 0.64 Private Residence Single Family Residence 78,663 0.53 Veda, Inc.Manufacturing 76,386 0.52 Ottcn Brothers Nursery Nursery - Garden Center 69,495 0.47 Private Residence Single Family Residence 64,401 0.44 Private Residence Single Family Residence 59,975 0.41 Private Residence Single Family Residence 59,342 0.40 S 882.218 5.99 % I -114- Date of Incorporation Form of government Area Miles of streets City Private State and County Number of street lights Fire protection Number of cities providing contracted Are coverage Police protection Number of stations Number of police officers Full-time Part-time Number of cities served Education Attendance centers Number of students Water and sewer operations Number of coiuiections Water Sewer Table 15 CITY OF ORONO, MINNESOTA Miscellaneous Statistics December 31, 1998 December 17,1954; effective January 1,1955 Optional Plan “A"; Council-Administrator 24.5 square miles; 50% is open water or marshland 46 15 29 1 16 4 4 4 2,622 876 1,912 Recreation and culture Number of parks and nature preserves Number of su imming beaches 14 with 87 total acres 4 with 6 total acres Employees Classified service/full-time Part-time/seasonal 41 13 -115- Table 16 CITY OF ORONO, MINNESOTA Tax Capacity. Tax Levies, and Tax Extension Rates Collectible in 1999 1998 1997 1996 Tax capacity Real property S 14.715.042 s 14,939,610 S 15,009,193 S 13,942.213 Personal property 163.936 175,312 202,352 200,133 Fiscal disparities contribution (261,649)(304,815)(336,726)(324,685] Fiscal disparities distribution 261.524 280,428 284,973 282,659 Total tax capacity S 14.878.853 s 15.090.535 s 15.159.792 s 14.100.320 Tax levies by County Auditor (I) General Fund s 1,771.430 s 1.750,000 s 1,680,980 s 1.647,940 PIR Fund 80.450 54,480 85,500 40,000 Park Fund 5.000 ——— Debt Service Funds 1995 (1985) Refunding Bonds 30,000 35,000 30,000 46,000 1982 Improvement Bonds ——4,500 4,500 1991 Public Facilities Bonds 250,000 235,000 225,000 228,400 1992 Improvement Bonds 45,000 35,000 30,000 24,000 1995 (1989) Refunding Revenue Bonds 100,000 105,650 105,650 90,000 1997 Improvement Bonds 10,000 10,000 —— Total tax levies Tax extension rates by County Auditor $__2.291.880 S 2225 A 30 $ 2 J 61.630 $ 2.080J40 General Fund 11.887 %11.573 %11.082 %11.674 % PIR Fund 0.540 0.361 0.564 0.284 Park Fund 0.034 ——— Debt Service Funds 1995 (1985) Refunding Bonds 0.201 0.231 0.198 0.326 1982 Improvement Bonds —-0.030 0.032 1991 Public Facilities Bonds 1.678 1.555 1.483 1.618 1992 Improvement Bonds 0.302 0.231 0.198 0.170 1995 (1989) Revenue Bonds 0.671 0.699 0.696 0.639 1997 Improvement Bonds 0.067 0.066 —— Total tax extension rates 15.380 %14.716 %14.251 %14.743 % (I) Tax levies include the state paid Homestead and Agricultural Credit Aid (HACA). ! 1 -116- THIS PAGE LEFT INTENTIONALLY BLANK ti • Independent Auditor ’s Report on Intamationai Control Structure and Other Required Reports I I I I I I I I I I I I I I I I I I I PRINCIPALS M<^I MALLOY MDNTObSOE KENNETH W MALLOY. CPA THOMAS M MONTAGUE. CPA THOMAS A KARNOWSKI. CPA PAULA RADOSEVICH. CPA WILLIAM J LAUER CPA INDEPENDENT AUDITOR’S REPORT ON REQUIRED SUPPLEMENTARY INFORMATION City Council and Residents City of Orono Orono, Minnesota We have audited the general purpose financial statements of the City of Orono as of and for the year ended December 31, 1998, and have issued our report thereon dated May 14, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the City of Orono taken as a whole. The accompanying year 2000 required supplementary information is not a required part of the general purpose financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and do not express an opinion on it. In addition, we do not provide assurance that the City of Orono is or will become year 2000 compliant, that the City Government’s year 2000 remediation efforts will be successful in whole or in part, or that parties with which the City does business are or will become year 2000 compliant. May 14, 1999 »>lIftl M. y\c c cMir.iT/vrs«t*t 410 fV^RK NATIONAL BANK BUILDING 5353 WAV/ATA BOU* E VARO MINNEAPOLIS MINNESOTA 55416 TELEPHONE 612 545 0424 TEIEFAX 612 545 0569 -117- I I I II t « THIS PAGE LEFT INTENTIONALLY BLANK CITY OF ORONO Year 2000 Required Supplementary Information The City of Orono is currently addressing year 2000 issues relating to its computer systems and other electronic equipment. The year 2000 issue refers to the fact that many computer programs use only the last two digits to refer to a year. Therefore, both 1900 and 2000 would be referred to as "00." Computer software has to be upgraded to recognize the difference between those two years or the programs may fail or create errors. Also, some programs may not be able to recognize that 2000 is leap year. Further, the year 2000 issue could affect electronic equipment - such as environmental systems, utility systems, and vehicles - containing computer chips that have date recognition features. In 1999, a committee was formed to assess and inventory all equipment and systems that have a potential problem with the year 2000 issue. Lin Vee, City Clerk, was appointed City Y2K coordinator. Various staff examined and inventoried all equipment and systems. Vendors have been contacted and documentation has been collected. Systems that are identified as not being Y2K compliant will be replaced or upgraded. Information on the City’s progress has been provided in the City newsletter and Council has been informed throughout the process. The total assessment stage and fixes will be completed in the fall of 1999. A team of City employees is being scheduled to work on December 31, 1999 to respond to any incidents. Contingency plans are being developed in case of unforeseen events. The City has available $39,500 in their 1999 budget for year 2000 issues, including the replacement of network file serves and operating systems. -118- THIS PAGE LEFT INTENTIONALLY BLANK I I I I I I I I I I I I I I I I I ] I I I I r f I I I I I I I I I I I I I PRINCIPALS M<^MALLOY MONTAGUE-KAPNOWSKr RADIEVICH KENNETH W MALLOY. CPA THOMAS M MONTAGUE. CPA THOMAS A KARNOWSKI. CPA PAUL A RADOSEVICH. CPA WILLIAM J LAUER CR» INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS City Council and Residents City of Orono Orono, Minnesota We have audited the general purpose financial statements of the City of Orono as of and for the year ended December 31, 1998, and have issued our report thereon dated May 14, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards , issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether City of Orono’s general purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. T^.e results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards . Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Orono’s internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of the City Council and management of the City of Orono, the cognizant audit agency, and other federal agencies. However, this report is a matter of public record and its distribution is not limited. May 14,1999 iimiicu. y J y »•!«•»! 1C 410 PARK national BANK BUIIONO &3&3 WAYZATA BOOLEVAMO MiNNEAPOLiS MINNESOTA *»&4t6 TELEPHONE 612 S45 04.’4 TELEEAX 612 545 0569 -119- THIS PAGE LEFT INTENTIONALLY BLANK I I I 1 1 1 1 I 1 1 I I I I I I I I I I I I r I I i I PRINCIPALS IVSAU.OY MONTABUE KABWDWSKr PADDBEVICH KENNETH W MALLOY. CPA THOMAS M MONTAGUE. CPA THOMAS A KAHNOWSKI. CPA PAUL A RADOSEVICH. CPA WILLIAM J LAUER. CPA INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH MINNESOTA STATE LAWS AND REGULATIONS City Council and Residents City of Orono Orono, Minnesota We have audited the general purpose financial statements of the City of Orono, Minnesota, as of and for the year ended December 31, 1998, and have issued our report thereon dated May 14,1999. We conducted our audit in accordance with generally accepted auditing standards, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota Statutes § 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, and claims and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested the City of Orono complied with the material terms and conditions of applicable legal provisions. Further, for the items not tested, based on our audit and the procedures referred to above, nothing came to our attention to indicate that the City had not complied with such legal provisions. This report is intended for the information of the City Council and management of the City of Orono, the cognizant audit agency, and other federal agencies. However, this report is a matter of public record and its distribution is not limited. May 14, 1999 if It Itn 410 PARK NATIONAL BANK BUILDING 5353 WAYZATA BOUL t VAHO MINNEAPOLIS MINNESOTA 5541b TELEPHONE 612 545 0424 TELEFAX 612 545 0569 -120- COMM^ii mceTINQ ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 JUL 2 6 1999 ROLL CtTY OH OHONO The Council met on the above-mentioned date with the following members present: Mayor Gabriel Jabbour, Council Members Charles Kelley, Richard Flint, Bob Sansevere, and Barbara Peterson. Representing Staff were City Administrator Ron Moorse, City Attorney Tom Barrett, Senior Planning Coordinator Michael Gafffon, City Engineer Glen Cook, Public Services Director Greg Gappa, Zoning Administrator/Planner Paul Weinberger and Recorder Lanette Wolf Mayor Jabbour called the meeting to order at 7:00 p.m. (#1) PUBLIC HEARING - FOX RIDGE SEWER PROJECT A. ORDER PLANS AND SPECIFICATIONS FOR FOX RIDGE SANITARY SEWER PROJECT - RESOLUTION NO. 4317 Jabbour pointed out that this is not an assessment hearing. This hearing is to order plans and specifications only. He pointed out that the city has a very attractive bond rate and there is a $4,500 allowance for a grinder station for each resident. The $4,500 could either be included in the assessment with a check issued to the property owner, or the assessment could be reduced by $4,500. Gappa stated that Glenn Cook would give an overview of the project. He said that there was a meeting with the neighbors to talk about the project. A pressure system is being proposed because a gravity sewrr option was very expensive at $33,800 per unit. The neighbors decided they would rather have a pressure system at $21,100 per unit which includes a $4,500 allowance for residents to purchase their own grinder station. Glenn Cook, City Engineer, said this project will provide sewer service to nine residential units. He showed a diagram of the project and explained the proposal. The cost of the project would be approximately $190,000 or $21,100 per unit. He said the flow would be pumped up to Watertown Road in a single force-main. There will be a 2-inch on Fox Ridge and a 3-inch force-main on Brown Road. Jabbour asked if the $190,000 was an estimate provided by the City Engineer's office. Cook said it was an estimate based on previous bids. Mark Headrick, 1850 Fox Ridge Road, said he is concerned about the cost of the project. He said the residents were presented with two options, the gravity system and the pressure system. He said they chose the pressure system because it would cost less than the gravity system, but they feel the cost of the pressure system is still too high. He thinks that other neighborhoods have paid less for sewer service. He said the cost of the project is disproportionately high when compared to the value of the homes. He asked why the nine residents will have to pay for the line that runs along Brown Road because there will be homes in the area hooking up to the system later that will obtain the benefit of the sewer line. Page 1 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (m) PUBLIC HEARING-FOX RIDGE SEWER PROJECT ‘Continued Jabbour explained the cost is based on many variables. He expired the City ’s policy on sewer assessments. He gave examples of other areas where the cost of instiling a sewer line was very high compared to the value of the homes. Headrick said he thinks houses that are worth more should pay more. He said it is unjust that future homes will hook into the sewer on South Brown Road and the present homeowners have to pay the entire cost of the line along South Brown Road. He feels the nine homeowners should not pay for the line along South Brown Road or they should pay a reduced amount that is more fair. Sansevere asked Cook to show where the sewer will run along Brown Road. He asked if the cost of sewer to future homes along Brown Road will be less because the line is already installed. Cook said their cost will be lower. Kelley said there is a policy question on whether the City should pay the cost of the main line. He agrees with the neighbors that the residents should not have to bear the entire cost of the main line. He said the Council has not addressed this question before. He feels the line should be big enough to accommodate future development and the present homeowners should not have to pay the entire cost of the line. He is concerned about long-term planning of the sewer system. Sansevere asked how far the line would go. Cook said it will run approximately one-half mile or 2,600 feet. He said that section adds approximately $65,000 or approximately $7,000 per unit. Jabbour said there is a question on how many more homes can be connected to this line. If it requires too big a pipe, they will have to dig the pipe in rather than use directional boring wMch will add to the cost. He asked how large a pipe can be used with directional boring. Cook said that a three-inch line would accommodate future development and it can be installed using directional boring. A three-inch line would add approximately $5.00 per foot to the cost. Flint said he favors planning for future development, but it is difiScult to determine who should pay the costs. Jabbour warned that the Council members should not make a decision based on one site because they will be setting a precedent. Page 2 4! ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (Ul) PUBLIC HEARING - FOX RIDGE SEWER PROJECT ~ Continued Ray Hack, 1995 Fox Ridge Road, feels there are homes north of them on either side of Brown Road that have septic systems that may not be in compliance. He feels they should be included in the project to bring the costs down. Jabbour explained that those houses are outside the MUSA line and since they have not petitioned to be included in the project, the City cannot force them to hook up to the sewer system. Margaret Cost, 255 South Brown Road, said a new septic system was installed on her property in 1995 and it is in compliance She has requested not to be included in the project. Ellen Polansky, 1900 Fox Ridge Road, said that all the neighbors, not just Mi. Headrick, are concerned about the cost of the project. Kelley moved, Petenon seconded, a motion to approve Resolution No. 4317 Ordering Preparation of Plans and Specifications for Fox Ridge Area Sanitary Sewer Improvements. VOTE: Ayes 5, Nays 0. (#2) CONSENT AGENDA Items 4,6,7,8,10, and 13 were added to the Consent Agenda. Kelley moved, Flint seconded, a motion to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. Gregg Klohn was present and asked to discuss Item 4,4455 North Shore Drive. Kelley moved, Flint seconded, a motion to remove Item 4 from the Consent Agenda. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES (*#3) REGULAR MEETING OF JUNE 28,1999 Kelley moved, Flint seconded, to approve the Minutes of the Regular City Councfl meeting of June 28,1999, as submitted. VOTE: Ayes 5, Nays 0. PARK COMMISSION COMMENTS No comments. Page 3 1 ■ i ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 PLANNING COMMISSION COMMENTS Jay Nygard, Planning Commission Representative, had no comment, PUBLIC COMMENTS None ZONING ADMINISTRATOR’S REPORT (#4) #2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE Gregg Klohn, Applicant, reviewed a diagram of the site. He proposes to construct a 14’ x 24’ garage that would replace a garage and storage shed. The garage construction would add 151 s.f. of hardcover for a total of 35.5% hardcover. At a minimum, he would like to reconstruct the 10’ X 18’ garage that was destroyed in the May 1998 storm. He said the Planning Commission voted to deny his application. Weinberger said the garage that was located near North Shore Drive was destroyed in a storm in 1998 and a small shed was also damaged. He said Mr. Klohn would like to build a larger accessory building with a garage door on it that would replace the two buildings. The Planning Commission had discussions about other locations on the property. Staff had made some recommendations that Mr. Klohn look at another portion of the property to locate the garage. Some of the drawbacks of relocating the garage are the location of a utility pole, additional hardcover, topography of the lot and the location of a well. Klohn said he would like to push the garage back further, but that would require removing trees ^ch he does not want to do. Jabbour said he understands the deciaon of the Planning Commisuon. Klohn said that, at a minimum, he wants to rebuild a 10’ x 18’ garage, even though it would not be big enough for a velucle. Jabbour suggested that Klohn build a longer garage, placing one car behind the other. Klohn said that plan would require a great deal of excavation and would increase the hardcover. Jabbour said it could be built over the existing cement slab and it would keep the existing roof line, but it is an undesirable garage. Kelley said he believes everyone should have storage for two vehicles and he is in favor of allowing the applicant to replace the garage that was destroyed and incorporating the size of Page 4 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (U4) #2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE- Continued the shed to make one building instead of two. He said the new building should be constructed to the same square feet as the existing garage and shed. He would be in favor of moving it off the property line. He would not be opposed to a small increase in hardcover. Jabbour sdd the side setback should be enhanced substantially. Klohn said the turn into the driveway is very difficult because of the location of a large pine tree and the utility pole. He said access would be improved by moving the building. Sansevere stud he recalls that the Council was sympathetic to allowing people to replace what they lost in the 1998 storms. Jabbour said that every variance must demonstrate a hardship that is uiuque to that particular piece of land. He is not comfortable approving this application without a hardship. The hardships for this property include the fact that it was platted prior to existing code, there is no additional land, and the storm destroyed the only storage area. Jay Nygard said he believes it would be beneficial to the City to allow the applicant to move the structure away fi*om the street. Jabbour said that is irrelevant because the law requires that hardship be demonstrated. If there is no hardship, a variance cannot be granted. Klohn stud the topography of the existing lot is a hardship as well as the locations of the well and the utility pole. Jabbour said there are many lots in Orono that will not accommodate a two-car garage. Flint asked about the timing of the destruction of the garage and the granting of the hardcover variance. Klohn said the destruction was in May and new construction was in October. Flint asked if Klohn asked for the variance for the garage when he did the construction on the front of the residence. Klohn said that at that time he was under the impression that he would be able to just rebuild fi'om the storm damage and would not have to apply for a variance. Flint commented that Klohn did not ask for the variance for that garage at that time. Pages I ~tw ........ ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (U4) »2m GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE • VARIANCE- Continued Jabbour said he pointed out to Klohn when he asked for the variance for the addition that he would need a variance for the garage. Klohn stated following the storm many structures were being allowed to be rebuilt without going through the whole variance process. As a worst case scenario, he would like to be in the same position he was in prior to the storm with a one-car garage. Right now, he has snowmobiles and other items sitting on the cement slab covered with a tarp and that is not desirable to anyone. Flint said he is not in favor of granting the variance. He supports the Planning Commission’s recommendation because he does not believe there is a hardship. Jabbour asked Klohn about his long-term plans for the property and if he is planning to make other additions to the property. Klohn said he does not foresee any additional structural changes to the property. He would like to have storage for two cars without making topographical or landscaping changes to the property. He said the next door neighbor has an identical garage that she uses only for storage. She has a two-car garage attached to her home. He wants to replace what he lost. Kelley said he views the hardcover ordinance as preservation of the lake. On this lot, there is no hardcover in the 0*-75* setback. In the 75’-250’ setback, there is 19% hardcover where 25% is allowed. In the 250’-500 ’ setback, which is the farthest from the lake, the applicant wants 32.8% hardcover where 30% is allowed. The City tries to preserve the lake and Keller feels this lot has done an exceptional job. He said the applicant could actually add hardcover in the 7S’-2S0’ setback, but he isn’t doing that. He believes there are hardships on this property that justify the applicant replacing the garage and shed. Sansevere said the Council has dealt with several home sites where th^ have had complunts from neighbors of eyesores. Mr. Klohn has said that he is storing snowmobiles and other items under a tarp that were once in the shed which does not enhance the neighborhood. He believes the applicant should be able to replace what he lost in the storm. Peterson said this is a chance to make this lot better, but that does not mean she is in favor of the proposal. She believes the applicant could relocate the structure somewhere else on the lot. Klohn said it would be very difficult to put the garage in any spot other than where he is proposing. Jabbour said this lot is located on a peninsula. He asked how far it would be from the lake on tiie other side. Pages r ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (H4) U2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE- VARIANCE - Continued Klohn said approximately 250 feet. Jabbour said it might be within the 250 feet on that side. Jabbour said he is concerned that Klohn will be asking for other variances for an addition to the house. He does not believe there would be room for storing other items if a car is put in the garage. He asked if Klohn would build a 10 ’ x 18’ garage because not many cars would fit in that size garage. Klohn said his goal is not to put a car in the garage. It would be storage for snowmobiles, lawn mowers and other items. Jabbour stud he thinks there should be aii ordinance saying that everybody should have a two* car garage calculated in their hardcover when they get a building permit. He objects to the fact that some people get a building permit with no garage calculated, and then come back later for a variance for a garage. He feels Klohn is asking for a shed for storage of his possessions. He asked if the excess hardcover could be taken out of the other zone. Kelley said he doesn’t feel the Council can take the position that the hardcover in that zone will stay at 19%. Klohn said if he builds a 10 ’ x 18* garage, there would be 32% hardcover. Jabbour said a side-loaded garage will never allow for a car to enter it and that’s how he is maintaining the lower hardcover, because there is no driveway coming through fi’om the iront. Sansevere asked if Klohn ever put a car in the shed before the storm damage. Klohn said no, it was for storage only. Jabbour asked staff how large a shed Klohn could build without increaaiig hardcover. Weinberger said if the shed was built taking in the total square footage of the shed that was removed and the existing shed, it would be 243 square feet or a 24’ x 10 ’ building. The structure destroyed by the storm was 10 ’ x 18’. Klohn said he is willing to rebuild the 10 ’ x 18* garage, but he would like to incorporate the other shed and move it off the right-of-way. Kelley asked what the hardcover would be if Klohn was allowed to rd>uild the 10 ’ x 18’ garage, but eliminate the storage shed. Klohn said he would like the garage to blend in with the appearance of the neighbor’s garage. Page? ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (#4) #2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE- Continued Kelley asked the size of the small shed. Klohn said that it is approximately 8’ x 9’. Weinberger said that according to the hardcover calculations, the shed was calculated at 58 square feet. Klohn said there is some hardcover between the two l<iildings that he could eliminate. Jabbour moved to allow the applicant a side setback variance of 5*, a 15* setback from the road and no hardcover variance granted. Klohn asked if that would allow him to maintain the hardcover at 32%. Jabbour said it would be 30%. Klohn said he has permission for 32% now. Jabbour a.sked what size shed he would end up having at 32%. Weinberger said it would be a very minimal shed. Jabbour withdrew his motion. Klohn said he would like to at least rebuild the garage that was destroyed by the storm. Kelley moved, Sansevere seconded, to approve Application #2488 for Gregg and Theresa Klohn, 4455 North Shore Drive granting variances to build a 10* \ 18* shed 5* from the lot line, 10* from the street with the removal of the small shed. VOTE: Ayes 2, Nays 3 (Flint, Jabbour and Peterson objected.) The motion failed. Peterson moved, Kelley seconded, to approve Application #2488 for Gregg and Theresa Klohn, 4455 North Shore Drive, granting variances to build a 10* x 18* shed 5* from the lot line, 15* from the street with the removal of the small shed. The hardships include the topography of the lot, there b no additional land available, the location of the utility pole, the location of the well, and the desire to save trees. Conditions of approval include that there will be no outside storage and it b the position of thb Council that no additional variances will be granted for the property. Klohn asked what the setback requirement is from the street depending on what way the garage door opens. Pages ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (#4) »2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE- VARIANCE ~ Continued Weinberger said that in some locations accessory buildings can be 10 feet from the property line. Klohn said if he builds an accessory building, it would only have to be 10 feet off the property line. Kelley asked if he is going to put in a garage door or just a door. Jabbour said it would only have a door on the driveway side because there is no way to get a car through it. Kelley asked if it would be a single car garage door. Jabbour said the Council is suggesting there be no door facing the street, but there will be one fricing the driveway, but it is being identified as an accessory structure and he could locate it 10’ from the str*^t. Jabbour moved, Kelley seconded a friendly amendment to Peterson's morion to permit the structure to be located 10* from the street Kelley asked if this motion was still for a small shed. Jabbour said it would allow a 10’ x 18’ shed, 5’ from the property line, 10’ from the street side opening door, no outside storage, and recommendation to future coundls not to issue any additional variances. Weinberger asked if the variance is being granted to allow a shed based on the site plan 10’ from the North Shore Drive right-of-way es'en though the Council is granting a 5’ setback on the side lot line. Jabbour said he understands that the 10’ would be the normal setback based on the ordinance, so the only variances needed are the side setback from 10’ to 5’ and the hardcover. Gafifron said that only a garage is allowed to be within the street yard of a lakeshore lot and only a garage can take advantage of the 10’ setback when the garage faces to the side. Any other accessory structure would have to meet a 30* setback, so a variance would be needed. Klohn said that then he would rebuild the 10’ x 18’ garage with the garage door on the side with a side door. Fage9 I ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (U4) U2488 GREGG AND THERESA KLOHN, 4455 NORTH SHORE DRIVE- VARIANCE - Continued Peterson moved, Kelley seconded to amend the motion to approve a 5* side yard variance, a 15* street setback, allow a 10 x 18* structure, and require the removal of the cement slab. VOTE: Ayes 4, Nays 0 (Flint abstained). Jabbour commented that if the Council wants everyone to have the chance to have a two-car garage, tne ordinance should mandate in the hardcover calculation that an area for a two-car garage will be subtracted on new construction. (#5) #2492 RICK AND GAIL LUZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL USE PERMIT Rick Luzaich, Applicant, was present. Weinberger stated that this past Spring, the City was made aware of tree removal occurring on the property located at 2490 Old Beach Road. The tree removal included trees located within the 75’ setback of the ordinary high water level of Lake Minnetonka and along a steep slope. He displayed a diagram showing where the clear cutting occurred. The City did issue a stop work order, but it was after the trees had been removed. The stop work order occurred prior to the removal of any of the stumps and any regrading that was proposed to occur. Weinberger reviewed the ordinances covering tree removal. Part of the code addresses intensive vegetation clearing and does not allow intensive vegetation clearing within 75’ of the shoreline or on steep slopes within the shoreland area. Tree removal within 75’ of the lakeshore requires a permit from the City. Nearly the entire area is within 75’ of the shoreline or on a steep slope. Shortly after the stop woric order was issued, staff met with a landscaper hired by Mr. Luzaich to discuss the proposed landscape plan. Weinberger displayed a plan reviewed by the Planning Commission in May 1999. The plan consisted of a series of retaining walls on the slope and would have requir^ major grading along the entire steep slope. The Planning Commission tabled the application and recommended that the applicant work with staff to develop a plan that didn’t require grading or retaining walls. The Planning Commission also wanted to see the plan demonstrate restoration of the types of vegetation removed, not triuit appeared on the landscape plan. The plan did not reflect what was removed from the site and did not show any mature trees being replaced. The City then retained Dr. Peter Bedker, a consulting forester, to complete a site analysis of the property and make recommmdations for staff and for the property owners. He looked at the site to determine the types of soils, the slope and the types of trees that had existed on the property. Dr. Bedker compiled a list of recommendations and estimated the value of the removed trees at $48,000. He recommended that an adequate replacement would be 29 trees of 2” caliper to be spaced 25’ apart. He also recommended 4” to 4 1/2” caliper trees at the top Page 10 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (#5) #2492 RICK AND GAIL LVZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL VSE PERMIT • Continued of the hill. Dr. Bedker did state it might be counter productive to put a 16” tree back for a 16’ tree as the tree may or may not survive. A smaller tree may survive better and surpass the growth of a more mature tree. The Planrung Commission reviewed a revised plan at their June meeting. The plan had one large retaining wall running from one side of the property to the other. The plan implemented some grading and there were a few hardwood trees included. It was a good plan, but it did not reflect the City ’s goals as enumerated in the Comprehensive Plan. The goal of the City is to have a shoreline maintained that breaks up the height of the buildings and breaks up the appearance of a built environment around the lake. A larger canopy of trees would help prevent erosion problems. Weinberger said the Planning Commission voted, by a vote of 4-2, to deny the application in order to expedite the process and move a plan forward to the City Council because the land is laying dormant and some types of erosion control will have to be implemented in order to protect the shoreline. Weinberger reported that Gary Mueller, Mr. Luzaich ’s landscape architect, met with Dr. Bedker to discuss some of the issues and Dr. Bedker’s recommendations. Weinberger stud the plan brought in some of Dr. Bedker’s recommendations, but it does not address all of them. There is still a large amount of grading being proposed on the hill side and not the recommended type of trees. He said that a new plan was received from Mr. Mueller on Friday, July 9,1999. This plan implemented some of Dr. Bedker’s recommendations and it is closer to the goal of restoration along the lakeshore. The amount of grading on this plan would be very minimal. Two areas of retaining wall would be used to support the existing stmrwell. The types of trees have increased, but they are all located along the property lines and they are not in areas that allow for a more natural appearance from the lake. In the middle of the plan there is a series of perennial plantings which would be adequate for erosion control. They are natural and would not require high levels of maintenance. It was noted in Dr. Bedker’s recommendations that there be 25 ’ spacing between trees. The plan does not address the issue of the 29 tree replacement. There is a concern about the center of the property and the trees being located completely on the sides of the property and not in front of the house or along the shoreline. He displayed photographs of the property'. Dr. Bedker communicated to Weinberger that most of his reconunendations are answered by this plan with the exception of the spacing between the trees and location of some trees in the front of the house and near the shoreline. Jabbour asked Weinberger to elaborate on the vote by the Planning Commission. Weinberger responded that the two votes that were opposed to the recommendation of denial by the Planning Commission were because the Planning Commission thought it was appropriate to review another plan. They were not necessarily in support of the plan that was in front of them, but they felt that they should present a plan to the City Council that they had Page 11 I ORONO CITY COUNCIL MEETING MDOJTES FOR JULY 12,1999 (»S) #2492 RICK AND GAIL LUZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL VSE PERMIT- Continued reviewed. The other members of the Planning Commission felt it was important to expedite the process. Sansevere asked if Weinberger had any idea from Dr. Bedker how many trees he wanted to see in the middle of the property and along the shoreline. Weinberger said that according to the appraisal value, the plan is approximately 10 trees short; however. Dr. Bedker felt the goals could be accomplished by fewer trees, three or four at the top of the hill and a couple of trees toward the bottom of the hill. Luzaich stated his reasons for removing the trees. He said the trees were storm damaged and there was dead fall. He said he should have applied for a permit, but he did not. He feels this plan is appropriate and fits the neighborhood. Jabbour said the plan does not fit the Comprehensive Plan for a natural-looking environment. Luzaich said he objects to paying for retaining Dr. Bedker. He said this is the third plan he has submitted and he has tried to work with the City staff. He pointed out that in front of the residence there are another two acres of land containing approximately 1,100 trees. Jabbour said he concurs with the City forester’s recommendations. Jabbour said he feels that 4-6 ” trees could be planted. He would like the neighbors consulted so their view of the lake is not cut off. He said his primary concern is to revegetate the hill and bring it back as much as possible. Sansevere asked if Luzaich would object to putting trees in the middle of the property and along the lakeshore. Luzaich stud he does not want to put trees in the middle of the property and along the lakeshore because he would not be able to see the lake. Sansevere pointed out that the photographs of the neighboring properties show trees in the middle of the property and along the lakeshore. Kelley referred to the memo from Dr. Bedker, page 2, comment 2, which states that it is not reasonable or practical to transplant large trees as part of this restoration. Kelley asked why Dr. Bedker came to that conclusion and if it was because of money. Weinberger said the main reason is that Dr. Bedker is dealing with the $48,000 for restoration, but he also felt that often smaller trees will survive better and surpass the growth of larger trees. Page 12 J ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (H5) U2492 RICK AND GAIL LVZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL VSEPERMIT- Continued Kelley said he does not want him to be constrained by dollars and he doesn ’t care if it costs Luzaich $100,000 to replace the trees. He would like to get an opinion from the forester that money is not an issue in reforestation of this property. Weinberger said that Dr. Bedker told him they are essentially estimates on what th^ figure the value of the tree is. He said it is usually a formula that could be used for insurance or appraisal purposes, but it is not exact. He said the size of the trees can be negotiated. Jabbour said Kelley is trying to find out what the practical size of a tree is and what is the biggest tree that could be planted without starting to impair growth by its size. Flint said the risk is greater the larger the tree. Gaffron said that Dr. Bedker told him you can assume that a 2” tree will not thrive for 2 years, a 3 ” tree will not thrive for three years and so on. It will take longer for a larger diameter tree to start to grow again. There will be better and quicker growth and a greater chance of survival with smaller trees. Jabbour said he would like to see staff develop a revegetation plan, he would like to see the neighbors approve it, a staff recommendation for an assurance on longevity, right of entry, and a letter of credit. He said the trees should be scattered similarly to how they were located before they were cut down. Kelley said he wants protection for the future that the trees will be maintained. Kelley moved to refer the matter to the consultant for a restoration plan. There was no second to the motion. Jabbour asked how long a waiver the City has from the applicant. Weinberger said the applicant signed a waiver form where there is no deadline date. Kelley asked Barrett if that was okay. Barrett said yes. Jabbour asked Barrett if there is any action the City must take to protect its interests Barrett said the Council can take action on the application for the conditional use permit unless they wish to have the restoration plan included with the conditional use permit. He said the City does not need to depend for the reforestation plan on some application made by the Page 13 1 { ORONO CITY COUNCIL MEEllNG MINUTES FOR JULY 12,1999 (»5) #2492 RICK AND GAIL LUZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL USE PERMIT- Continued applicant. He said the City has an independent legal basis to compel the landowner to reforest and restore the property which has been altered illegally. Jabbour asked the applicant what he would like the Council to do. Luzaich said he wants the Council to approve the plan. Jabbour moved, Peterson seconded, to deny the restoration plan for Application #2492, Rick and GaU Luzaich, 2490 Old Beach Road. VOTE: Ayes 5, Nays 0. Luzaich said this is the third plan he has submitted. He said from what he can tell, the City wants him to let the weeds on the hill grow wild and plant a mass of trees so he can’t see the lake. He asked if that is what the Council wants him to do. Jabbour said no. He asked Weinberger to display the plan the City is proposing. Jabbour said Mr. Luztuch’s position was self-imposed. The City is the victim in this situation, not Mr. Luzaich. Weinberger said that Dr. Bedker was asked to make recommendations, not design a specific plan. Jabbour said that the quantity of trees should be as recommended by Dr. Bedker and they should be in the immediate vicinity of what was cut down. If the landscape architect believes it would be more advantageous to move some of them towards the lake front, so be it. Dr. Bedker and the landscape architect should work it out. He asked if there could be a new plan by the next Council meeting. Luzaich said he would consult with his landscape architect. He said he doesn ’t like being told he has to plant specific trees in specific places. Kelley said he would direct staff to have the City’s consultant and the applicant’s landscape architect work together on a plan that the City’s consultant will approve. Kelley said he will not approve a plan that the City’s consultant has not approved. Sansevere feels the applicant’s plan would be detrimental to the applicant when the trees are mature. Luzaich said the property is so wide that he would still have a good view. Weinberger said that Mr. Mueller and Dr. Bedker did meet to discuss the plan. He said that when he spoke to Dr. Bedker about the plan that was submitted on Friday, Dr. Bedker stated Page 14 I 4 4 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (#5) #2492 RICK AND GAIL LUZAICH, 2490 OLD BEACH ROAD - VARIANCE AND CONDITIONAL VSE PERMIT- Continued that most of his recommendations were implemented and the only issue he had was the spacing of the trees. Kelley moved, Peterson seconded, to table Application #2492, Rick and Gail Luzaich, 2490 Old Beach Road, for After the Fact Variances and Conditional Use Permit. VOTE: Ayes 5, Nays 0. (*#6) #2496 PATRICK O’FLANAGAN, 3895 NORTH SHORE DRIVE - VARIANCES - RESOLUTION NO. 4318 Kelley moved, Flint seconded, to approve Resolution No. 4318 Granting Variances to Municipal Zoning Code Section 10.03, Subdivisions 12 ands 15(F) and Section 10.25, Subdivbion 6(B), Application #2496. VOTE: Ayes 5, Nays 0. (*#7) #2499 THOMAS AND MARILYN SWANSON, 1740 SHADYWOOD ROAD - VARIANCE - RESOLUTION NO. 4319 Kelley moved, Flint seconded, to approve Resolution No. 4319 Granting Variances to Municipal Zoning Code Section 10.22, Subdivisions 1(A) and 2 and Section 10.56, Subdivision 16(LK1), FUe #2499. VOTE: Ayes 5, Nays 0. (*#8) #2500 ORONO SCHOOL DISTRICT NO. 278,685 OLD CRYSTAL BAY ROAD NORTH - CONDITIONAL USE PERMIT - RESOLUTION NO. 4320 Kelley moved, Flint seconded, to approve Resolution No. 4320 Granting a Conditional Use Permit for a Media Center Addition to the Orono High School at 795 Old Crystal Bay Road North for Orono School District #278 per Municipal Zoning Code Section 10.28, Subdivision 3, FUe #2500. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Kelley asked Gappa for a status report on the road projects. Gappa said tliat progress is good on Femdale Road and the project h on schedule. On County Road IS, they are cutting back to where the finald road edge will be on the north side. Kelley asked about the road in Saga Hill. Jabbour said the City has a purchase agreement. The City is waiting to fulfill its part of the purchase agreement which is vacating the easement in the alley. Page IS i ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 MAYOR/COUNCIL REPORT- Continued Moorse said the vacation is going to the Planning Commission next Monday and it will come to the next City Council meeting. After that, the City can close on the purchase agreement. Kelley asked if the City can legally prohibit outside storage. He would like to refer this matter to the City Attorney. He asked Glenn Cook to comment on the pros and cons of pressurized sewer systems. He asked if they are feasible in the long run. Cook said that, from his perspective, gravity is better, but the cost of a pressure system is about half that of a gravity system. One risk is that the grinder pump relies on electricity. Kelley said that historically there has been a lot of maintenance work on the gravity systems and he asked Cook if there would be less maintenance with the pressure system. Cook said yes, but the City is allowing homeowners to own the grinder station so each homeowner needs to have a plumber that is familiar with the system. Jabbour said their should be an orientation program for the homeowners. Moorse said one issue that came up is that there is a diversity in the types of grinder pumps and there could be houses right next door to each other that have different types of pumps. Kelley said that the technology will continue to evolve and this will always be an issue. Jabbour said the Council instructed staff as part of the last Comprehensive Plan workshop to look at a system that is conducive to being a 200-year system. He asked if it would behoove the City to put a gravity system in Brown Road. Cook sud that on Brown Road there are some complications with topography that do not make gravity feasible Flint said that in connection with the Fox Ridge sanitary sewer there is an opportunity for a trail along Brown Road. He asked staff to consider the feasibility of constructing a trail when the sewer system is installed. Gappa said they are totally separate types of construction, but he can look into it. Jabbour instructed staff to obtain the necessary information to consider a trail along Brown Road. Flint suggested hat Long Lake be involved in the feasibility study. Kelley asked City Attorney Barrett if the City can enfoice the prohibition of outside storage. Page 16 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 MAYOR/COUNCIL REPORT- Continued Barrett said it would be enforceable as a condition of a variance. Sansevere said he received an e-mail from a resident of the Woodhill Road area who heard about the sewer project the Council considered at its last meeting and was wondering why they were not given the option between the gravity and the grinder system. Gappa said on the Orono Orchard project a gravity system was feasible because of lower cost. Jabbour said that when gravity is feasible, it is more desirable than a grinder system. Sansevere asked if the residents in that area knew there was an option of a grinder system. Gappa said it was not discussed because gravity was within the realm of possibility the City is substantially subsidizing the costs. (5 Minute Recess at 9:25 p.m.) Jabbour reported that he flew from Wayzata to Hutchinson and videotaped the Dakota Rail railroad. He said there is a request from the railroad for a subsidy of $7.9 million to upgrade the ties. The'c is no funding proposed for crossings or signals. He said that Rail America, the owner of the railroad, feels the railroad is unsafe. Rail America has a self-imposed moratorium on carrying hazardous wastes and they informed the railroad authority that after Labor Day they will voluntarily close the railroad unless there is funding to rehabilitate it. He said that Rail America announced to the railroad authority that they have so many derailments, they are 1,500 times the national average for derailments. Jabbour stated he recently attended a Mayors’ meeting and he informed the mayors he was disappointed with the attendance at the Mayors’ meeting with the LMCD. Jabbour also mentioned that there is a gas tank positioned on the water at Lakeside Marina that should be inspected by the Fire Marshall. ENGINEER REPORT (#9) PUBLIC WORKS LAND EXPANSION Gappa presented a map showing the location of property for possible acquisition for future City purposes. He said the intent of this land purchase is to preserve this property for future City use. The property is currently undeveloped. He suggested that a wetland delineation be obtained and then obtain an appraisal. Jabbour said the land is needed for Public Works. Page 17 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (U9) PUBLIC WORKS LAND EXPANSION- Continued Kelley said he is in favor of acquiring the property. Flint said he is in favor of acquiring the property because it makes sense for future planning. Flint moved, Kelley seconded, to authorize obtaining a wetland delineation, at an estimated cost of Sl,500, for additional land east of the existing City Office Complex for future City use, wetland delineation cost to be funded from General Fund, Special Projects and Contingencies Budget, Other Professional Services Line Item with a budget adjustment to reflect the $1,500 expenditure. VOTE: Ayes 5, Nays 0. Flint moved, Kelley seconded, to authorize obtaining an appraisal, at an estimated cost of $2,000, for additional land east of the existing City Office Complex for future City use, appraisal cost to be funded from the General Fund, Special Projects and Contingencies Budget, Other Professional Services Line Item with a budget adjustment to reflect the $2,000 expenditure. VOTE: Ayes 5, Nays 0. (•#10) HENNEPIN COUNTY MAPPING AGREEMENT, RESOLUTION NO. 4321 Kelley moved, Flint seconded, to adopt a Resolution No. 4321 authorizing the City of Orono to enter into an agreement for the use of Hennepin County*s electronic proprietary geographical data base and to authorize the Mayor and City Clerk to sign the Conditional Use License Agreement VOTE: Ayes 5, Nays 0. (#11) AUTHORIZE DEVELOPMENT OF CONCEPT PLANS FOR NAVARRE PLAYGROUND IMPROVEMENTS AND NAVARRE MUNICIPAL PARKING LOT Peterson said she is not convinced that a Concept Development Plan for the playground is needed. She feels staff has a good idea of what should be there and what needs to be done. Flint said he feels the paries are developed better when a concept plan is done. Peterson asked if it would be necessary to obtain a parking lot plan. Flint said it is farther from what the Parks Commission has ever done, but the property is not well planned and a plan would be beneficial. Kelley said it would benefit the neighboring business owners if the parking lot could be improved. Jabbour said the City Administrator had suggested putting the whole area into a TIF district where all the process from TIF district would go to enhance that area. Page 18 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (nil) A imiORIZE DEVELOPMENT OF CONCEPT PLANS FOR NA VARRE PLA YGROUND IMPROVEMENTS AND NA VARRE MUNICIPAL PARKING LOT - Continued Sansevere favors funding the study for the parking lot, but not the study for the park improvements. Peterson asked if staff has met with the neighbors. Gappa said no. He said his department could work with the Parks Commission to develop a plan. Kelley said he wants the neighborhood involved in the planning process. Flint said he doesn’t object to having the neighbors involved, but sometimes their recommendations are not realistic. Jabbour said he is in favor of some funding, but he would like the parks to be biased toward the needs of the neighbors. He also feels that right now more funds should be spent on land acquisition than on paiic improvements. Jabbour said the Parks Commission should work with the vreighbors and develop a concept that makes the park more accessible and functional. Sansevere said he attended the Parks Commission meeting and that is what they would like to do because they want to be more proactive and have more direction from the Council. Moorse suggested there should be a requirement that the paric boundaries remain the same. Jabbour agreed with Moorse. Flint moved, Peterson seconded, to instruct the Parks Commission to work with the neighbors to develop a plan for the Navarre Park that will make it more user friendly, but that it not involve the acquuition of additional land, and make a recommendation to the Council within six weeks. VOTE: Ayes 5, Nays 0. Jabbour asked what the Council members would like to do about the parking lot. He said it doesn’t have anything to do with the park. Kelley said the neighbors and business owners located within 500 feet of the parking lot should be involved in developing the parking lot plan and they should be invited to a work session. The Council established a work session for 6:00 p.m., Thursday, July 22, 1999 to discuss the Navarre parking lot upgrade. Page 19 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 CITY ADMINISTRATOR’S REPORT (#12) APPOINTMENT OF TEMPORARY, PART-TIME ON-SITE SEPTIC INSPECTOR Moorse said the purpose is to have Steve Weckman available for septic inspection services until the new inspector is on board. Kelley said he objects to rehiring someone that has made a decision to leave the City ’s employment. Flint said it is a short-term problem and this is a solution. Sansevere asked if Moorse had contacted Weckman or if Weckman contacted Moorse. Moorse said it was discussed before Weckman left that there would be an interim period when the City may need Wecknum ’s services. Gappa said there are projects in process where septic system inspection services are needed to meet the required time limits. Sansevere asked if Weckman left on good terms. Moorse said yes. Sansevere moved, Peterson seconded, to approve the appointment of Steve Weckman to a Temporary Part-Time Septic Inspector position at a pay rate of $21.00 per hour with no benefits, effective July 13,1999, with the condition Aat the position will terminate no later than November 1,1999. VOTE: Ayes 5, Nays 0. (*#13) PROPOSED SCHEDULE FOR SUMMER HOURS Kelley moved, Flint seconded, to approve the proposed office hours schedule of 7:30 a.m. - 5:00 p.m., Monday - Thursday; and 7:30 a.m. - 11:30 a.m., Friday, a notice of the new schedule will be posted at the City facilities’ entrance lobbies, and a news release wUl be placed in the local newspapers, indicating the new schedule will begin on Monday, July 19 and end on Friday, September 3. VOTE: Ayes 5, Nays 0. Page 20 ORONO CITY COUNCIL MEETING MINUTES FOR JULY 12,1999 (*##14) LICENSES Peterson moved, Kelley seconded, a motion to approve the following licenses: Home Occupation Licenses: William Lewis William Lewis Web Development 1125 Willow Drive North Long Lake, MN 55356 (Web Site Development) Mary E. Winkler Innovative Data Engineering Associates, Inc. 990 Loma Linda Avenue Orono, MN 55364 (Technology Consulting/Computer Services) VOTE: Ayes 5, Nays 0, (*##34) BILLS Peterson moved, Kelley seconded, to approve payment of the All Funds Account VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT Attorney Barrett requested an executive session to discuss pending litigation. ADJOURNMENT Jabbour moved, Petenon seconded, a motion to adjourn the meeting at 10:10 p.m. VOTE: Ayes 5, Nays 0. ATTEST; Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Page 21 REQUEST FOR COUNCIL ACTION COftM^ii MCt:n’*NQ JUL 2 6 1999 CUY Oh UriUNO Department Approval: Administrator Approval: Name: Michael P. Title: Senior Planning Coordinator Date: July 22, 1999 Item No.: ^ Agenda Section: Zoning Item Description: #2308 Brook Park Realty / Tonka Ventures, 3760 Shoreline Drive "Lake Minnetonka Woods" 29-unit Townhome Development - Review of Trail and Utility Issues On February 22, 1999 Council reached a settlement agreement with the developer and adopted Preliminary Plat Approval Resolution No. 4240 for this townhome development. A Subdivider's Agreement was subsequently e.xecuted in early March. The developer has been proceeding to complete the requirements for Final Plat Approval, which is currently scheduled for your August 9th meeting pending timely receipt of all necessary submittals. However, tw'o specific issues require discussion or clarification by Council. A) Trail Linkage to Co. Rd. 15 Resolution 4240, Condition 13 on Page 7, requires an internal walkway (sidewalk) layout that is compatible with the wooded area and constructed of an all-weather material. Condition 13 also requires tliat the developer construct an 8' wide trail linkage from County Road 15 northward to the area of the residential units, and requires that this linkage to be paved. The developer has questioned w hether Council intends that this trail be bituminous paving or if it can be of more natural materials. It should also be noted that this proposed trail is within the boundaries of a Flowage and Conservation Easement gn. ited to the City in 1982 which prohibits "fences, fireplaces, steps, docks, piers, hardcover or roads of any nature whatsoever, or any other structure or improvement inconsistent with the natural state of the land". It is staffs opinion that diis easement needs to be revised or extinguished at this location if the trail is to be paved. Council is asked to provide direction regarding construction of this trail. ^2308 - Lake Minnetonka Woods July 22, 1999 Page 2 Water Main Looping Resolution 4240, Condition 3 on Page 5, requires tliat sanitary sewer and water main designs shall be provided for review by the City Engineer. The Subdivider's Agreement contains similar language. Neither document contains specific system requirements; however, the City Engineer has recommended that the water lines be 'looped' rather than dead-ended, to provide additional capacity for fire protection plus improved water quality. Without the looping, flows for firefighting may be limited, and water quality will be poor at the end of the line. The looping recommendation was brought up by the City Engineer as early as October 1997, at which time it was suggested that the loop be a connection down to the 10" water main along the south side of County Road 15. There were subsequent discussions regarding the option of a fire suppression sprinkler system in each dwelling unit, as an alternative to looping the system. The Council was reluctant to require the sprinkler system, and there was no final decision made regarding the looping in the preliminary plat resolution. The City Engineer is strongly recommending the water system be looped. Looping to the east rather than to the south was more recently explored by the developer as a cost-saving measure. This would require acquisition of an additional width of easement between Lots 4 &5, Block Navarro (the twinhomes). ‘"♦affhad initially indicated to the developer that the City v aid assist in acquisition of i •'* casement; however, further discussion among staff concluded that City involvement in t. =;asement acquisition should occur only witii Council approval. Staff believes there are substantial benefits to looping the water system, including additional water capacity for firefighting and better water quality, particularly to the townhouse units at the end of the water line. Although the developer is generally responsible for acquiring all necessary casements, the property owner may be reluctant to provide an easement, 'fhe options in this case are as follows: A. City assist in the acquisition of the easement (with all costs being borne by the developer). B. Require looping down ♦o the water main on the south side of County Road 15. C. Do not require the water system to be looped. Staff recommends Option A. #2308 - Lake Minnetonka Woods July 22, 1999 Page 3 The following questions are posed to Council for direction: Should the City assist in acquiring the easement? Would Council authorize and support condemnation of the easement if necessary? 3) Is there anv Council support for not requiring the loopi'^g? COUNCIL ACTION REQUESTED Provide staff and developer with direction regarding the trail and water main looping issues. K)m SOCTH L»NC Cf see 17. VttP 117. UCC 23 'LWii4.,i ”'r|| mu J JIL IC^EPH OOUtfTY HWr. P_ (^Af"HO. 6A) * /9^2 &N««VAflo/vi ^As€»ueA*T HACOfol/c«-j gre Voltti'OOOl £*fvi'c«.|. Inc. BWV-’ J UMCra AS •lEO BY 00 8/97 4. ..4 ^5^ o;-* COUMON LOT 18 UH-6 gjiillllMlIlMUM 1 a * < \i 8 • 7 C8-56A * 5. COMliM LOT ia # #% It • J____I_____ •♦4UXM......: C8liH-S6 /TTT^ !i I i I' ii /,-6-i I I'l 1 I 1 I --------••• •« •••« COMMOM LOT U \ FLS-51 \ / h U WETLAND UMITS AS DEUNEATEO BY WESTWOOD 8/97 ..-J a* WDE BITUMINOUS TTIAILWAY; 2* THICK Mr.OOT. TYPE 41 BlT. >HEM COURSE ON 4* THICK MnOOT 2211 CLASS S ACGRECA BASE (RECYCLED CONCRETE IS A ACCEPTABLE alternative ) LooP/^c / T(*Mt N / // // / / / ,p^. HENN. CO. HWY. 15 I 1 -................ I »••«••»••*••••••••••• I ••••••I y ••••••••••••• I•#•••••••••*♦♦•••••••I •*•••••••••«•«•»•••• |<I- *. OTY REVIEW Westwood %arMm, toe to* iMrtT 0^ Wl« 3 M a&Jt3 rs %u-nM7 FDK ■OCOO ^ MMM \NH «M mmm tr/^A-v DATE REG. NO___12215. LOt:ff . il- _ —-t._. ------------L----------^ ^-6 \ IT r/*"**’*r***—^* I \ I ^ 1 —--------tlV: £>Ai AOT p/zof‘OS^b lAJAre-e. lviA /(o (/Q> $e?VtRAr7(5^i SevJtaO «-----7---------1 i___i a\if2- - i 1 —4----------i— ! I il A. I -•• J'. I !i \V 1 Zo' > / ---------\--------r^-.V-.J-X J \ / A X % .A--' -f? /is^„ ii. I .? i ) • ^0> 1 ?.» '"t. '■ ci/v ’% «>''ic) i f>, \X/^x;x,X\ y V *^' ‘ •' •• \ ‘'.‘n *'\ V '.'Sw /'"V X ^ \''>• / \ '• / r-?.%/ / / s. / : 1 1 rv / Pfoftasio'iol Inc. ,nc ^0** rcs-60 »«• (I : I COUIIOM LOT lA .0 UMITS AS \T£D BY X>0 8/97 C8-S6A C8MH-5S COMMON LOT It m.* ♦♦ .72 / .j / / • •••■r? kI"_ ~s I ••••••• II I - --------------MJ ill f----- -»I f£s-w/ I I ^ / 2^ i i ' ■I 3| i i,' 1Ji! i- Vr^52A/VpCS-52 ■^V COiOiON LOT Vi c \ CD. 0Pt7O^^ / / \I^Tl>ND UMITS AS OeUNEATEO BY WESTWOOD 8/97 8* VIDE B UMIN0U5 THAIIWAY; 2* THICK MnOOT. ^ r*E 41 BIT. 1NEAH COURSE ON 4* TWO MnOOT 2211 CUkSS 5 ACCRECATt .HECYCLED CONCRETE IS A ACCEPTABLE AL ilRNATIVE) — • . —— . . ___ . . ^ ^ ^ // // // // // / / // // // •mmmmmm ^ ■■ ■■• •• ^ M*iXa«..J...., A HENN. CO. HWY. 15 i 57 *£— f 1 I 1 OTY REVIEW w Westwood IO« Many friM* Ma 2 ty<^ IM IA»1 •It tAt-tast I hm^ muvff m% 0m mm f^mmt »y **• ar "*r*«a m0W^m m4 wm I aw • l•00w%4 MartnOMi CM6MZA ■M I«M at tMU af yPATE REG. NO T7716 \ roM. 1 ®■DO 3J damn IH ■»Ni aiMio V y * i %*cPT\NQ JUL 2 6 1999 REQUEST FOR COUNCIL ACTION c\\ x ur unONO DATE: 7/21/99 ITEM NO, Department Approval: Administrator Reviewed: Agenda Section: Name Paul Weinberger Zoning Title Zoning Administrator/Planner Item Description:#2488 Gregg Klohn 4455 North Shore Drive Variance-Public Hearing Zoning District:LR-IB One Family Lakeshore Residential District (1 Acre) Lot Area:27,000 s.f. Application: The City Council approved variances to permit Mr. Klohn to reconstruct a 1 O' by 18 ’ storage shed 5' off the side lot line and 15' off the street lot line. The shed was replacing a shed the applicant stated was removed following a storm in May, 1998. A resolution has been attached to this memo for adoption by the City Council. Mr. Klohn has indicated he will be in attendance at the Council meeting to discuss the approval of variances. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution, A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISION 2; SECTION 10.56, SUBDIVISION 16 (L)(2); AND SECTION 10.24, SUBDIVISION 5 (B) FILE #2488 WEIEREAS, Gregg Klohn and Theresa Klohn (hereinafter "the applicants") are owners of the property located at 4455 North Shore Drive within the City of Orono (hereinafter "City") and legally described as follows: Lot 4, Bergquist's Addition to Saga Hill, excluding road, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held public hearings on May 17, 1999 and June 21, 1999, at which times all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, the applicants have applied to the City for variances to Municipal Zoning Code Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (LX2) to permit new construction of a 14'x24' garage exceeding allowed hardcover in the 250-500' lakeshore setback and applicants have proposed 2,172 s.f (35.3%) hardcover where 2,021 s.f (32.8%) exists and 1,847.1 s.f (30%) is allowed; and Section 10.24, Subdivision 5 (B) to permit a 3' side yard setback where 10' is required, and a 10' street yard setback where 35' is required. Minnesota: NOW. THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS This application was reviewed as Zoning File #2488 Page 1 of 5 \ The property is located in the LR-IB, Lakeshore Residential Zoning District requiring 1 acre or 43,560 s.f. in lot area. The property consists of total area of 27,000 s.f or .62 acre. The Planning Commission reviewed this application on May 17, 1999 and June 21, 1999 and recommended denial on a vote of 6 to 0. The Planning Commission made the following findings of fact: A.The proposed structure would replace a lO'xlS' storage shed removed by applicants following a May 1998 storm. B. The City requires a variance to replace non-conforming structures. C. The proposed building would increase hardcover within the 250'-500' lakeshore setback. The City of Orono Zoning Code and Comprehensive Plan have established a shoreland overlay district to protect natural waterways within the City by allowing maximum amounts of hardcover. No hardship has been demonstrated to permit granting of a variance for additional hardcover to be located over this portion of the lot. D. The applicants did receive a variance to permit additional hardcover in 1998 (Zoning Application #2424). The hardcover does exceed the allowed 30% in the 250-500' lakeshore setback. E. It would be appropriate to relocate the structure further from the lot lines. The previous building was completely removed by the applicant following the storm, and the existing foundation would require repairs or modification Reduction of the proposed building to I0'xl8' would allow the applicant to retain a storage building equal to the building removed following the May 1998 storm. The hardships restricting a new structure from conforming to the Code include a utility pole located on the east side of the existing driveway restricting a new driveway alignment; and the lot has a severe grade change between the driveway and the cast property line. The change in grade would require Page 2 of 5 substantial removal of fill to build a garage into the hill side, and locating the garage in the 75-250' lakeshore setback would require removal of several mature trees. 6.It is the position of this Council that this lot has maximized its development potential; no additional variances shall be granted for the property. 7.The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variance would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants, and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 6.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS. ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Cou.'cil hereby grants variances to Municipal Zoning Code Section 10.22, Subdivision 2, Secti n 10.56, Subdivision 16 (L)(2) and Section 10.24, Subdivision 5 (B) to pt;rmit reconstruction of the lO'xlS' storage building 5' from the side lot line and 15' from the stieet lot line allowing 1,963 s.f of hardcover within the 250'-500' lakeshore setback where 1,847.1 s.f (30%) is normally allowed. Approval was subject to the following conditions: The remainder of the existing foundation is to be removed. 2.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (July 26, 2000). Page 3 of 5 3.Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 4.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the chwn of title of the property. Adopted by the Orono City Council on this 26th day of July, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner(s) STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 26th day of July, 1999 by Gabriel Jabbour & Linda S. Vee, Mayor & City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 5 I STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of 199 __before me a Notary Public within and for said county, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. i NOTARY PUBLIC STATE OF MINNESOTA COUNTY OF HENNEPIN ) ) ss. ) On this day of j 199 _before me a Notary Public within and for said county, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. 1 NOTARY PUBLIC Page 5 of5 TO:Mayor Jabbour and Orono City Council Members Ron Moorse, City Administrator FROM: DATE: RE: Kris Jenson, Assistant Zoning Administrator/Planner July 22, 1999 #2488 Gregg Klohn, 4455 North Shore Drive Variances Mr. Klohn Nvill be appearing at the City Council meeting on Monday evening. Staff has received correspondence from Mr. Klohn's attorney, Wilbur F. Dorn, Jr., which has been forwarded to the City Attorney. Staff is including the minutes from all of Mr. Klohn's appearances before the Planning Commission and the City Council, as minutes from the November 9, 1999 City Council meeting are noted in Mr. Dorn's letter. Included are minutes from the following meetings: October 19,1998 Planning Commission Meeting November 9, 1998 City Council Meeting May 17,1999 Planning Commission Meeting June 21,1999 Planning Commission Meeting ORONO PLANNING COMMISSION MONDAY, OCTOBER 19,1998 (#2422 Richard Gay, continued) Lindquist staled the Planning Commission needs to slay consistent with the ordinance. Chair Smith indicated the Planning Commission makes recommendations to the City Council and the Council has the option of approving or denying the application. Lindquist moved, Hawn seconded, to deny Application #2422,2735 Shadywood Road. VOTE: Ayes 5, Nays 0. (#12) #2423 GARA GEHRING AND TOM TERRY, 340 LEAF STREET - VARIANCE, 9:48 p,m. - 9:52 p.m. % The Certificate of Mailing and Affidavit of Publication were noted. Gara Gehring and Tom Terry were present. Weinberger staled the Applicants are proposing to construct a 70.8 square foot roofed entrance to serve the existing residence which requires a variance to the front yard setback. Staff recommends approval of the application. The Applicant had no comment. There were no public comments. Schroeder moved, Smith seconded, to approve Application #2423, 340 Leaf Street, granting of a variance to the front yard setback per the recommendations contained in the Octobers, 1998 Planner’s Report. VOTE: Ayes 5, Nays 0. (Recess taken from 9:53 p.m. -10:01 p.m. (#13) #2424 GREG KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE, 10:01 p.m. -10:17 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Greg Kiohn was present. Weinberger staled the Applicant Is requesting an after-the-fact variance to complete a deck currently under construction on the back portion of the house. The deck would require a variance to the average lakeshore setback as well as a variance to the hardcover in the 250-500’ lakeshore setback. The deck would add 136 square feet of hardcover In the 75-250’ lakeshore setback, which would bring total hardcover to 35.1 percent where the allowable limit is 30 percent. Staff recommends approval of the application. Kiohn slated the deck was damaged In the storm and he would like to replace what was damaged. Kiohn Inquired whether he would be allowed to replace the one stall garage located near the front lot line that was damaged during a storm. Weinberger slated the Planning Commission is not acting on that at this time. Page 13 ORONO PLANNING COMMISSION MONDAY, OCTOBER 19,1998 (#2424 Greg Klohn, continued) Hawn noted the Applicant needs to look at the overall structural coverage and determine what he wishes to construct on the properly. . . Klohn stated he would like to construct a garage in the future. Chair Smith indicated the Planning Commission cannot act on the garage at this time. Lindquist recommended the Applicant look at the other options and the structural coverage requirements that are imposed on the property before construction of the deck Is commenced. Chair Smith commented the Applicant may want to construct a garage rather than a deck and the small addition. Smith suggested the Applicant explore his options before proceeding further. Klohn indicated he had the understanding you could replace what was existing. Lindquist advised the Applicant that the whole picture needs to be considered. Klohn Inquired whether a variance to increase hardcover could be considered at tonight ’s meeting. Chair Smith stated the application could be tabled to allow the Applicant time to review his options. Klohn Indicated he would like to commence construction before winter. Chair Srnith remarked the Applicant has the option of having the Item tabled or having the Planning Commission act on the application that is before them tonight. Klohn stated he would like the Planning Commission to act on the application tonight. There were no public comments. Schroeder moved, Lindquist seconded, to approve Application #2424,4455 North Shore Drive, granting of a variance to the average lakeshore setback and a variance to the hardcover in the 250-500* lakeshore setback. VOTE: Ayes 6, Nays 0. (#15) #2428 TERRY MAURER ON BEHALF OF DAVID HARDTEN, 2515 KELLY AVENUE, VARIANCE, 10:18 p.m. -10:53 p.m. The Certificate of Mailing and Affidavit of Publication were noted. • Terry Maurer and David Hardten were present. Weinberger stated the Applicants are proposing to remove the existing house and detached garage on the property to construct a new residence with attached garage. The Applicants would like to keep the existing boat house with stairs along the lakeshore during the construction period. Weinberger stated the application requires a variance to allow the accessory structure to remain on the property without a principal structure, a variance to the hardcover In the 0-75 ’ lakeshore setback, a variance to hardcover In the 75-250' lakeshore setback, and a variance to hardcover in the 250-500' lakeshore setback. Overall this application is proposing to reduce hardcover on the lot from 10,110 square feet to 9,361 square feet. Page 14 4 ORONO CTTY COUNCIL MEETING MINUTES FOR NOVEMBER 9,1998 (#4) #2369 JOE FIEDLER, 365-373 WESTLAKE STREET - LOT COMBINATION/ACCESSORY BUILDmG - RESOLUTION NO. 4192 - continued Peterson felt a time line should be established for future sewer refund requests. After discussion, members felt circumstances were unique to this property and by allowing the lot combination the property would be closer to meeting the zoning standards for the area. No precedent would be set for future assessment refunds. Kelley moved, Jabbour seconded, to adopt Resolution No. 4192 granting the lot combination and to direct staff to draft a resolution to refund the amount of the paid sewer assessment in the approximate amount of $5,304.02. Vote; Ayes 3, Nays 2. Peterson and Goetten voted no. (#5) #2422 RICHARD GAY, 2735 SHADYWOOD ROAD - VARIANCE - DENIAL RESOLUTION NO. 4193. Applicant was not present and application will be discussed later to allow time for applicant to appear. (#6) #2424 GREG KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE - RESOLUTION NO. 4194. Gregg Klohn was present. Weinberger explained applicant has requested an after-the-fact variance to complete a deck located on the lakeside of the home and a variance to construct an 8'xl7' addition within the 250-500' setback area. The deck would encroach 24' into the average lakeshore setback area. The proposed development is consistent with the area and would not impact the sight lines for neighboring property owners. The addition would result in an increase of hardcover to 136 s.f. (35.1%) where only 30% is allowed. Mr. Klohn is undecided at this time whether to replace a storm damaged garage on the property which has been subsequently removed. Mr, Klohn stated work was stopped on the deck when he realized a permit was required. He hw not decided whether to rebuild the garage in the same location or as a tuckunder g?rage. It is his understanding no variance would be required to build a garage damaged from the stonn in the same location. Mayor Jabbour noted confusion wath comments he has received from residents regarding the Building Department ’s procedures for handling storm damage. ORONO CITY COUNCIL MEETING MINUTES FOR NOVEMBER 9,1998 (U6) #2424 GREG KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE - RESOLUTION NO. 4194 - continued Weinberger stated if the garage were to be rebuilt as a tuckunder there would be no structural coverage or hardcover issues and would eventually reduce the hardcover beyond the 250' of lakeshore,. Kelley inquired if there was a timeframe in which to replace the structure. Weinberger said it would be one year. Mayor Jabbour asked if there could be a conflict of interest because he once lived in the house. Barrett responded that he could see no conflict. Goetten moved, Flint seconded, to adopt Resolution No. 4194 granting an after-the-fact variance for a deck and a variance for an 8'xl7' living addition to 4455 North Shore Drive. Vote: Ayes 5, Nays 0. (#7) #2428 TERRY MAURER ON BEHALF OF DAVID AND CHRISTINE HARDTEN, 2515 KELLY AVENUE - VARIANCE. Terry Maurer, Christine Hardten and Jeff Lambrect were present. Weinberger explained the applicants propose to replace the existing house and detached garage wth a new residence and attached garage. The existing boat house and stairway wUl remain along the lakeshore. The lot is pie shaped. The existing driveway is shared with the neighboring property. Planning Commission recommended approval of variances with the condition that hardcover be reduced to 27% in the 75-250' setback area. A revised plan has been submitted removing a portion of the driveway. The overall hardcover on the lot would be reduced from 11,494 s.f. (26.6%) to 8,798 s.f (20.3%). Three letters of support have been received from neighbors for the current plan. With the new plan, applicants request variances to allow the accessory structure to remain; 924 s.f (6.3%) hardcover in the 0-75' lakeshore setback where none is allowed; 6,113 s.f (26.9%) hardcover where 5,673 s.f (25%) is allowed in the 75-250' lakeshore setback area; and 1,761 s.f (30.6%) where 1,724.4 s.f (30%) is allowed in the 250-500' lakeshore setback. The neighbor, Mr. Hoyt, has expressed an interest in having separate driveways which would reduce hardcover in the 250-500' setback area to meet the 30% requirement. Mr. Maurer noted several problems existed with the shape of the lot and driveway but revised the plan to accomplish the reduction in hardcover. m ORONO PLANNING COMMISSION MONDAY, OCTOBER 19,1998 (#2422 Richard Gay, continued) Lindquist stated the Planning Commission needs to stay consistent with the ordinance. Chair Smith indicated the Planning Commission makes recommendations to the City Council and the Council has the option of approving or denying the application. Lindquist moved, Hawn seconded, to deny Application #2422, 2735 Shadywood Road. VOTE: Ayes 5, Nays 0. (#12) #2423 GARA GEHRING AND TOM TERRY, 340 LEAF STREET - VARIANCE, 9:48 p.m. - 9:52 p.m. « The Certificate of Mailing and Affidavit of Publication were noted. Gara Gehring and Tom Terry were present. Weinberger stated the Applicants are proposing to construct a 70.8 square foot roofed entrance to s®rve the existing residence which requires a variance to the front yard setback. Staff recommends approval of the application. The Applicant had no comment. There were no public comments. Schroeder moved. Smith seconded, to approve Application #2423, 340 Leaf Street, granting of a variance to the front yard setback per the recommendations contained in the October 5,1998 Planner ’s Report. VOTE: Ayes 5, Nays 0. (Recess taken from 9:53 p.m. -10:01 p.m. (#13) #2424 GREG KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE, 10:01 p.m. -10:17 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Greg Klohn was present. Weinberger stated the Applicant is requesting an after-the-fact variance to complete a deck currently under construction on the back portion of the house. The deck would require a variance to the average lakeshore setback as well as a variance to the hardcover in the 250-500' lakeshore setback. The deck would add 136 square feet of hardcover in the 75-250' lakeshore setback, which would bring total hardcover to 35.1 percent where the allowable limit Is 30 percent. Staff recommends approval of the application. Klohn stated the deck was damaged in the storm and he would like to replace what was damaged. Klohn inquired whether he would be allowed to replace the one stall garage located near the front lot line that was damaged during a storm. Weinberger stated the Planning Commission is not acting on that at this time. Page 13 ORONO PLANNING COMMISSION MONDAY, OCTOBER 19,1998 (#2424 Greg Klohn, continued) Hawn noted the Applicant needs to look at the overall structural coverage and determine what he wishes to construct on the property. Klohn stated he would like to construct a garage In the future. Chair Smith indicated the Planning Commission cannot act on the garage at this time. Lindquist recommended the Applicant look at the other options and the structural coverage requirements that are imposed on the property before construction of the deck is commenced. Chair Smith commented the Applicant may want to construct a garage rather than a deck and the small addition. Smith suggested the Applicant explore his options before proceeding further. Klohn indicated he had the understanding you could replace what was existing. Lindquist advised the Applicant that the whole picture needs to be considered. Klohn inquired whether a variance to increase hardcover could be considered at tonight's meeting. Chair Smith stated the application could be tabled to allow the Applicant time to review his options. Klohn indicated he would like to commence construction before winter. Chair Smith remarked the Applicant has the option of having the item tabled or having the Planning Commission a..,t on the application that is before them tonight. Klohn stated he would like the Planning Commission to act on the application tonight. There were no public comments. Schroeder moved, Lindquist seconded, to approve Application #2424,4455 North Shore Drive, granting of a variance to the average lakeshore setback and a variance to the hardcover In the 250-500' lakeshore setback. VOTE: Ayes 6, Nays 0. (#15) #2428 TERRY MAURER ON BEHALF OF DAVID HARDTEN, 2515 KELLY AVENUE, VARIANCE, 10:18 p.m. -10:53 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Terry Maurer and David Hardten were present. Weinberger stated the Applicants are proposing to remove the existing house and detached garage on the property to construct a new residence with attached garage. The Applicants would like to keep the existing boat house with stairs along the lakeshore during the construction period. Weinberger stated the application requires a variance to allow the accessory structure to remain on the property without a principal structure, a variance to the hardcover In the 0-75' lakeshore setback, a variance to hardcover in the 75-250' lakeshore setback, and a variance to hardcover In the 250-500' lakeshore setback. Overall this application is proposing to reduce hardcover on the lot from 10.110 square feet to 9,361 square feet. Page 14 ORONO cmr council meeting MINUTES FOR NOVEMBER 9,1998 (#4) #2369 JOE FIEDLER, 365-373 WESTLAKE STREET - LOT COMBINATION/ACCESSORY BUILDING - RESOLUTION NO. 4192 - continued Peterson felt a time line should be established for future sewer refund requests After discussion, members felt circumstances were unique to this property and by allowing the lot combination the property would be closer to meeting the zoning standards for the area. No precedent would be set for future assessment refunds. Kelley moved, Jabbour seconded, to adopt Resolution No. 4192 granting the lot combination and to direct staff to draft a resolution to refund the amount of the paid sewer assessment in the approximate amount of $5,304.02. Vote; Ayes 3, Nays 2. Peterson and Goetten voted no. (#5) #2422 RICBLARD GAY, 2735 SHADYWOOD ROAD - VARIANCE - DENIAL RESOLUTION NO. 4193. Applicant was not present and application will be discussed later to allow time for applicant to appear. (#6) #2424 GREG KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE - RESOLUTION NO. 4194. Gregg BClohn was present. Weinberger explained applicant has requested an after-the-fact variance to complete a deck located on the lakeside of the home and a variance to construct an 8'xl7 ‘ addition within the 250-500 setback area. The deck would encroach 24' into the average lakeshore setback area. The proposed development is consistent with the area and would not impact the sight lines for neighboring property owners. The addition would result in an increase of hardcover to 136 s.f. (35.1%) where only 30% is allowed. Mr. Klohn is undecided at this time whether to replace a storm damaged garage on the property which has been subsequently removed. Mr. Klohn stated work was stopped on the deck when he realized a permit was required. He h^ not decided whether to rebuild the garage in the same location or as a tuckunder garage. It is his understanding no variance would be required to build a garage damaged from the storm in the same location. Mayor Jabbour noted confusion with comments he has received from residents regarding the Building Department's procedures for handling storm damage. ORONO CITY COUNCIL MEETING MINUTES FOR NOVEMBER 9,1998 (#6) #2424 GREG KLOHN, 4455 NORTH SHORE DRIVE - VARIANCE - RESOLUTION NO. 4194 - continued Weinberger stated if the garage were to be rebuilt as a tuckunder there would be no structural coverage or hardcover issues and would eventually reduce the hardcover beyond the 250' of lakeshore.. Kelley inquired if there was a timeframe in which to replace the structure. Weinberger said it would be one year. Mayor Jabbour asked if there could be a conflict of interest because he once lived in the house. Barrett responded that he could see no conflict. Goetten moved, Flint seconded, to adopt Resolution No. 4194 granting an after-the-fact variance for a deck and a variance for an 8'xl7' living addition to 4455 North Shore Drive. Vote: Ayes 5, Nays 0. (#7) #2428 TERRY MAURER ON BEHALF OF DAVID AND CHRISTINE HARDTEN, 2515 KELLY AVENUE - VARIANCE. Terry Maurer, Christine Hardten and JefFLambrect were present. Weinberger explained the applicants propose to replace the existing house and detached garage with a new residence and attached garage. The existing boat house and stairway will remain along the lakeshore. The lot is pie shaped. The existing driveway is shared with the neighboring property. Planning Commission recommended approval of variances with the condition that hardcover be reduced to 27% in the 75-250' setback area. A revised plan has been submitted removing a portion of the driveway. The overall hardcover on the lot would be reduced from 11,494 s.f (26.6%) to 8,798 s.f (20.3%). Three letters of support have been received fi'om neighbors for the current plan. With the new plan, applicants request variances to allow the accessory structure to remain; 924 s.f (6.3%) hardcover in the 0-75' lakc^ore setback where none is allowed; 6,113 s.f (26.9%) hardcover where 5,673 s.f (25%) is allowed in the 75-250' lakeshore setback area; and 1,761 s.f (30.6%) where 1,724.4 s.f (30%) is allowed in the 250-500' lakeshore setback. The neighbor, Mr. Hoyt, has expressed an interest in having separate driveways which would reduce hardcover in the 250-500' setback area to meet the 30% requirement. Mr. Maurer noted several problems existed with the shape of the lot and driveway but revised the plan to accomplish the reduction in hardcover. COliMrii m«=eT»NQ JUL 2 6 1999 REQUEST FOR COUNCIL ACTION CUYUh OrtONO Date: July 21,1999 Item No.: Department Approval:Aditfinistrator Approval: Name: Michael P. GafTron Title: Senior Planning Coordinator Agenda Section: Zoning Item Description: #2490 - C larles & Sue Van Eeckhout, 120 Brovvn Road South - Sketch Plan Property Area: Zoning: Gross = 20 acres ± Dr>'Buildable = 12-14 acres ± RR-lB, Single Family Rural Residential, 2 acre minimum, not in MUSA List of Exhibits A - 7/7/99 Staff Memo B - 6/18/99 Applicant's Letter C - 5/12/99 Sketch Plan Memo and Exhibits D - 5/17/99 Planning Commission Minutes Applicant requests Council direction in regard to potential rezoning of this site to allow higher density housing. A separate but related issue is whether or not Council would support developing this property with sewer, regardless whether it is rezoned. A third topic for discussion is whether Council believes the site has unique characteristics that support development via Planned Residential Development (PRD). Staff has suggested this might be a potential site for mitigating some of the Long Lake housing that will be eliminated by the Highway 12 bypass (See Exhibit A). Planning Commission reviewed this sketch plan at their May meeting. Applicant was provided with only minimal direction because Planning Commission felt that the primary issues of rezoning and development with sewer were better addressed at the Council level. Please review the Staff memo and exhibits of 5/12/99 for information about the site and applicants' proposed development. COUNCIL ACTION REQUESTFD Review the above noted topics and provide applicant with direction as to whether a PRD is feasible, whether the site might be developed with sewer, and whether a rezoning will have any support. Applicant has been advised that a formal rezoning application with public hearing and neighborhood notification may be the most appropriate method of determining whether rezoning is feasible. r TO:Mayor and Council Ron Moorse, City Administrator FROM:Michael P. Gaffron, Senior Planning Coordinator DATE:July 7, 1999 SUBJECT: Highway 12 Impacts: Additional Housing Mitigation Site for Consideration Charles & Sue Van Eeckhout reside at 120 Brown Road South. The property is zoned RR-IB, Single Family Rural Residential, 2 acre. The 20-acre site contains about 14 acres dry buildable. Mr. Van Eeckhout was before the Planning Commission in May with a sketch plan proposal for 9 sewered building sites ranging in size from 1.0 acre to 1.8 acre. Plamiing Commission generally indicated this may be a site suited for clustering at the 2-acre density, and that sewer might be appropriate. Planning Commission had no strong feelings regarding a rezoning of the site, preferring to leave this to the Council. While this sketch plan will be presented to Council for discussion at a future meeting, it has occurred to staff that this site may be suited for mitigating some of the Long Lake housing to be eliminated by the Highway 12 bypass, because: the site abuts the City of Long Lake the site abuts Long Lake sewer lines the site abuts a Long Lake public street which might be extended to serve this property the site is somewhat remote from existing adjacent 2-acre developments, and is sandwiched between Fox Ridge (1-acre lots) and a number of 1/3 acre to 1 acre residential developments in Long Lake the property owner wishes to develop the site Council is asked to provide staff direction as to whether this site should be considered for a residential development at a higher density than 1 unit per 2 acres. KOmCA FAX 100 fa:<PAGE 01 r Chuck Van Eeckhout 120 South Brown Road Long Lake MN 55356 Via Fax 6/18/99 RE; 120 South Brown Road Site in Orono Mike Gaffron, Planner City of Orono cc Tom Loucks n Mike; Thanks tor taking the time to visit the site a few days ago. In the process of trying to evolve an appropriate subdivision plan I have retained Mr. Tom Loucks to assist in the land use and subdivision studies. I was Interested In your comment that the City may be interested in considering the possible use of the North 6 or so acres of the site for “ Smaller lot replacement* use because of the lots to be taken by the Hwy 12 expansion. My first reaction was somewhat negative since I had considered part of this site for building a new home for my wife and 1. Upon further consideration It Is recognized that this option could provide certain advantages in resolving a number of issues that are outstanding in the proposal that has been presented. It would seem a first step to see if this Idea would be supported by the Staff and council If that Is the case I could proceed with preliminary layouts to evaluate the feasibility of this option. I will be out of town until Thursday June 24th and will call you at that time to further explore this and other Issues so that we can proceed in an orderly manner. Thank you w Chucjt^ eckhout O TO: FROM: DATE: Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator Michael P. Gaffron, Senior Planning Coordinator May 12, 1999 SUBJECT: #2490 Charles & Sue Van Eeckhout, 120 Brown Road South - Sketch Plan Review Zoning District: RR-IB, Single Family Rural Residential, 2 acre, septic/well Proposal: Subdivide 20-acre parcel to create 9 sewered building sites ranging from 1.0 acre to 1.8 acres in area. The proposal as presented would require: 1. Rezoning from RR-IB (Single Family, 2 Acre) to R-1A (Single Family, 1 Acre) 2. Sanitary sewer from the City of Long Lake 3. Expansion of the Metropolitan Urban Service Area (MUSA) 4. At least two variances to the "Back Lot" ordinance 5. Creation of a private road in a substandard (40') corridor 6. At least two lot width variances 7. Creation of a shared driveway crossing of Long Lake Creek 8. Construction of road or driveway through at least two delineated w'etlands. 9. Creation of a wetland outlot for "Park" which would be in conflict with City requirements that wetlands in plats be platted as part of adjoining lots. 10. Construction of an 800'+ private driveway extending from the private road to serve Lot 4. List of Exhibits A - Application B - Area Plat Map C - Shoreland Map D - Survey/Sketch Plan with Topography E - RR-IB Zoning District Standards F - R-1 A Zoning District Standards G - Land Use Policies : CMP pages 4-12 thru 4-22 H - Current MUSA Map Conformity to Zoning District Standards and Comprehensive Plan The proposal does not conform to the RR-IB Zoning District Standards nor to many of the rural area goals and policies contained in the Land Use section of the Orono Comprehensive Plan (See Exhibits E, F and G). Applicant has suggested to staff that the 1975 rezoning which changed this area from 1-acre density to 2-acre, should be considered as a 'taking' of value, and that this property should be allowed to develop under 1 -acre standards. Staff strongly disagrees, and would note that dozens of properties #2490 - VanEeckhout Sketch Plan May 12,1999 Page 2 similarly rezoned in 1975 have been developed under the current 2-acre zoning standards in the quarter century since that rezoning. Relationship to Surrounding Development The propert}' abuts the City of Long Lake to the north, where properties are provided with sewer and the minimum zoning lot size is 10,000 s.f. (approx 1/4 acre). The property abuts the Luce Line trail on the south, and on the east and west abuts neighboring rural residential properties in Orono. Just to the south of the Luce Line is the Fox Ridge neighborhood containing 7 lots averaging 1 acre in area, developed in the 1960's. It might be argued that the 1-plus acre lot sizes proposed are a reasonable transition from Long Lake's higher density SFR developments to Orono's low-density rural area. However, Orono has a number of successful 2-acre developments adjacent to Long Lake's higher density areas, and the need for a transition is questionable at best. Lot Layout and Lot Standards The proposed lot layout is clearly intended to make use of any and all high, dr>' ground on the property for building purposes. For instance, the majority of proposed Lot 4, Block 2, is no more than 3-4' above creek level, and can only be accessed by constructing a driveway directly adjacent to the creek v\ithin the 75' required creek setback where no structrure or hardcover is allowed. Lot 4 clearly should not be considered for development. Lot 3 block 2 is a 3/4 acre high knob south of the creek adjacent to the Luce Line, proposed to be accessed by a 300' driveway outlot between lots 2 and 5, diagonally down a 40% slope along the north side of the creek. It would require a bridge over the creek. In order to make this driveway useful, it would have to be extended significantly along the slope adjacent to the creek. Under the 2-acre standards, this lot would not be buildable unless many variances were granted, and it certainly does not have viable septic sites. The knob nearly meets the requirements to be considered a bluff, which would complicate matters even further. Under 1-acre standards with sewer, access to the site is still the primary concern. Lots 1,2,5 and 6, Block 2, appear to be viable building sites under a 1-acre standard, although Losts 2 and 5 would likely need width variances. Under a 2-acre standard without sewer, perhaps only 1 additional lot besides the existing house could be developed in the area south of the main driveway, Outlot A. Lots 1,2 and 3, Block 1, each back up to the Long lake boundary and would be served by a private cul-de-sac, although both Lots 2 and 3 are back lots, and under the I -acre standard Lot 2 doesn't #2490 - VanEeckhout Sketch Plan May 12, 1999 Page 3 meet the 150% area requirement. Wetland appears to be a factor here which has led to the shortened cul-de-sac and two back lots being proposed. In general, there is a significant of disconnected dry buildable on this property which begs the use of a PRD, regardless whether it is platted under the 2-acre or 1-acre standards. Road Layout and Standards There are a number of problems with the proposed private road system: - There is only a 40'corridoi coming in off Brown Road where 50' would be required. Outlot A should be extended to serve at least Lot 2, Block 1 rather than stacking back lots on a narrow drivway outlot. Outlot B would probably work OK if Lots 3 and 4 weren’t developed, but may need significant land alteration to result in the maximum 12% slope allowed. Outlot C in staffs opinion should be avoided as an access to Lots 3 and 4. Park/Trail Easements or Dedication Needed? The Park Commission will review this proposal if it goes forward as a preliminary plat. Neither the City's park plans nor County plans indicate a need for any acquisitions at this location. The apparent proposal to deed Outlot E, the wetlands, as Park area is not likely to be accepted since the subdivision code would require that a Drainage Easement or Flowage and Conservation Easement be dedicated over the wetlands and creek as a condition of plat approval. The Park dedication ordinance requires that lands dedicated as park be suited for defined park purposes. This area does not appear to have such a purpose, and the City likely would require a park dedication fee rather than land dedication. However, there is a possibility that the proximity to the Luce Line Trail would suggest that some land adjacent to the trail may be suited for park use... Road Improvements and/or Easements Needed A dedication of 33' of right of way for Brown Road would be required. Comments from Hennepin County Public Works would be solicited if/when a preliminary plat application is made. Stormwater and Drainage Improvements The sketch plan drawings do not propose any stormwater facilities which w'ould likely be required. The property appears to accept drainage from the adjacent developments in Long Lake, and due the proximity to the creek, stormwater management, especially from a quality standpoint, will have to be developed if this subdivision goes forward. S #2490 - VanEcckhout Sketch Plan May 12, 1999 Page 4 Utility Locations and Availability Orono does not have sewer or water available to serve this area. The City has considered options for serving the Fox Ridge neighborhood with sewer via a force main discharging to the Long Lake sewer system as an alternative to running it south to the Webber Hills area. Long Lake staff have indicated while their system likely has capacity to ser\e additional homes, they will not formally consider a request from Van Eeckhout for sewer until/unless Orono approves the development. If this property was to be served with sewer via Long Lake, the developer would bear all costs of making use of that system. Septic Testing and Site Availability No septic testing information has been provided, and staff would note that it is highly unlikely that suitable sites would be found on all of the lots in the current layout. The applicant acknowledges this, and that is one reason he is requesting the rezoning and sewered development. Conformity with Shoreland Regulations Long Lake Creek is a protected tributary stream and subject to Orono’s Shoreland Management regulations. The plat drawings show a number of areas where conflicts with the Shoreland regulations may occur, and some of these have been noted above. The key conflict would be •establishment of a driveway within 75' of the creek for Lots 3 and 4 which requires a variance to Section 10.56 Subdivision 16(J)(3). Wetlands The sketch plan indicates that wetland have been formally delineated, but no Wetland delineation Report has been submitted. All wetlands on the sketch plan are shown within Orono's 1974-75 Protected Wetland Inventory, and the formally delineated boundaries would ultimately become the boundaries for easement purposes. The developer will receive no lot area credit for delineated wetlands regardless of wetland type, unless other separate basins of lesser wetland types not shown on Orono’s Protected Wetland Maps are found by the delineator. Tree and/or Woodland Impacts Portions of the site are heavily wooded. The same 0-75' tree protection standards that apply to lakeshore would also apply to areas within 75' of the creek bank. #2490 - VanEeckhout Sketch Plan May 12,1999 Page 5 Archaeological Site Proximity SHPO would be contacted for a review of this site if a preliminary plat is submitted. The high hills overlooking the creek are a natural feature that triggers an archaeological review to determine whether archaeological sites may be present. Bluff Impacts A cursoiy review of the topography map indicates that while slopes exceed 30% in many areas of the site, most such slopes do not rise the requisite 25' above the creek level in order to be defined as bluffs. There are many 'steep slopes' on the site (by definition averaging 12% or more) that will trigger the need for careful review of any grading plan proposed. Issues for Discussion 1. Does Planning Commission find any justification for supporting the rezoning of this property fi'om RR-IB 2-acre unsewered, to R-1A 1-acre sewered? Is the 1975 rezoning a justification for honoring such a request? Isn't such a rezoning in direct conflict with Orono's goals and policies for the rural area? 2. Whether or not the property is rezoned, is the probable lack of suitable drainfield sites to serve more than a few lots, justification for developing with sewer? 3. If the site does in fact contain 11-plus acres of dry buildable land exclusive of proposed road and driveway outlots, and given the non-contiguity' of the dry buildable due to wetlands and the creek, does this suggest that development via a PRD might be appropriate? Remember that area credit for wetlands is no longer available even if the property is sewered, regardless of a rezoning. Staff Analysis and Recommendation The property can probably support only one or two additional homes under the City's riral development standards, and even at this level of development would likely need one or more variances. In staffs opinion, the 1975 rezoning does not justify a claim of'taking' and should not be a factor in any determination for rezoning or variance approval. #2490 - VanEeckhout Sketch Plan May 12, 1999 Page 6 The Rural Land Use Policies clearly indicate that the rural area will not be urbanized, i.e. it won't be prov ided with urban services and it won't be expanded by rezoning. The City has held fast to this policy, and has only veered from it in a few unique circumstances: Sugar Woods on Brown Road North: The 1987 Hwy 12 CMP amendment recognized that a service road should be developed between Brown Road and Willow Drive north of 12, allowing commercial uses abutting 12. The plan suggested that single family development north of that service road on the undeveloped 40 acre site would provide an appropriate transition between the commercial uses along 12 and the 2-acre density residential to the north. Due to soil and topography constraints, the site was provided with sewer, which allowed the planned density to occur and preserved trees that would otherwise have been lost to septic sites; Fleming Trail Addition: Orono agreed to annex the Long Lake sewage treatment plant site to Long Lake, subject to a platting of the site at densities providing a transition between the 1/3-1/2 acre lots nearby in Long I ake and the 2-plus acre Orono Oaks development in Orono. The Fleming Trail site, which had been owned by the City of Long Lake for many years, ultimately was platted into 1-acre single family lots with sewer. Orono has provided sewer to many existing rural neighborhoods where it was concluded that septic systems were not a viable long-term alternative for replacing non-conforming systems. The City amended CMP in 1998 to expand the MUSA for existing and new development along the northeast shore of Maxwell Bay, but did not change from the existing 2-acre minimum lot size zoning. There are two innovative options Planning Commission might consider for developing the VanEeckhout property that may be consistent with the City's rural area goals: A.Based on the proximity to the creek, this is a sensitive Shoreland area. As was done with Little Orchard on Maxwell Bay, it may be reasonable to allow' the developer to prove how many lots he could develop under our rural standards (by actually doing septic testing and re-working lot layouts as necessar>'), then allow that number of lots to be developed with sewer. This preserves the rural density while eliminating potential pollution from septic systems near the creek. B.To go one step further, the City might allow the number of lots that could be developed using septic systems, to be developed via a sewered PRD by clustering the homesites near the existing residence and leaving the majority of the property’ as preserv'ed open space. This #2490 - VanEeckhout Sketch Plan May 12, 1999 Page 7 could potentially cut down on the costs of road and driveway construction while yielding homes that all have views of and access to the creek. Either A or B might be accomplished without rezoning, but both would require a MUSA amendment. While the Little Orchard MUSA amendment was found acceptable by Met Council due to proximity to Lake Minnetonka, a similar case would have to be made for this site. Planning Commission Action Required Planning Commission should provide applicant with direction as to the rezoning and sewering issues, and advise applicant of any other specific issues that will help applicant move forward. No vote is required. However, this application will be forwarded to Council since it proposes a rezoning which is a policy decision that only Council can ultimately make. Application # 2^ ^ 0 _______ Date Received 9 Amount Paid pJL y A CITY OF ORONO - SUBDIVISION APPLICATION PROPERTY LOCATION Site address (2-0 Property Identification Number (PID) ^ 117 (Z- Please check one - Property____abstract or_____torrens? Attach legal description to application. APPLICANT Name 4 SoiZ Ooos Address iZo 5 rs o Phone (home) mz- City t^Ct (-AKc |U M _ Zip SSi^lo Phone (work) OWNER (if different than applicant) Name Address City__Zip Phone (home) Phone (work) (attach list if more than one) EXISTING LAND USE PROPOSAL _________ Division for Tax Purposes _________ Lot Line Rearrangement Only (no new buildling sites) Subdivision for New Building Sites Number of Building Sites ( 8 Existing Units New Units Total Units Proposed Gross Density Minimum Lot Size Proposed Use (check) 9_____Units per 7,0 Acres oo o Sq. Ft. Dry Buildable Land ___Residential Other (specify)_________ Number of Tax Parcels Development Size 1 \t^ t Acres Dry Land Ozo Acres Wet Land Acres Total, all parcels Present use fcheck)Residential; no. of units t ■ rt%X ^ Present Zoning District Other fsDecifv) ^^NI^IUM MATERIAL REQUIRED FOR COMPLETE PRELI^^^■ARY APPLICATION 1. Payment of fees (refer to "application fees" listed below. 2. Completed application form. 3. Preliminary plat information on Certificate of Survey. 4. Certified Property Owners List of owners within 350' (you must obtain this list from Hennepin County Department of Finance A-603 GovL Center 348-3271). 5. As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. Zoning Official's Signature ____________________________________ Dale ______________________________ MLNIMUM NUTERIAL REQUIRED FOR COMPLETE FINAL APPLICATION 1. Payment of fees (refer to Preliminary Subdivision Approval resolution and park fees if appicable). 2. Signed Certificate of Survey or mylar copies of formal plat. 3. Title opinion. , 4. Easements, covenants, etc. 5. Developers Agreement and Letter of Credit. Zoning Ofiicial's Signature _______________________________________Date ____________________________________ I. APPLICATION FEES (Zoning Administrator to check pC] those which apply) A. Application Base Fees: Sketch Plan Review (Class I, II & IH) S250.00 _____ Subdivision of a Lot Line Rearrangement $350.00 _____ Subdivision Application (Class I & II) $350.00 _____ Prelim'mary Subdivision Application $375.00 + $25.00fiot (Class III & all non-residential) _____ Final Plat Application (Class III) $200.00 _____ Legal Review and Filing: _____Subdivision only $75.00 _____Subdivision w/easements and covenants min. $200.00 _____ Park Fees (to be determined per Section 11.62) _____ Legal and Engineering Review Fees (as incurred) _____Renewal of Class I and II Subdivision Application $200.00 (No change from orig'uial application) _____ Renewal of Class III, Preliminary Subdivision Application $200.00 (No change from original application) _____ Renewal of Fmal Class III Subdivision Application $150.00 (No change from original application) Totals B. Special Improvement Fees: _____ Proposed Private Roads $600.00 + $.50/lineal ft.; _____ Proposed Public Roads $900.00 + $.50/lineal ft;, . lin. ft. X .50 = $. lin. ft.x.50 = $ _____ Request for City to Accept Existing Private Road $900.00 _____ Proposed Sanitary Sewer Main Extension $250.00 + $25/stub _______ _____ Proposed Watermain Extension $250.00 + $25/stub _______ _____ Proposed Storm Sewer System (excluding culverts) $200.00 ----------- _____ On-Site System, Site Evaluation Review (applicable to rural subdivision applications) $50.00/per lot x_____new lots ----------- C. Flexible Application Fees/Misc. Fees _____ Variance $220.00 ($50.00 per each additional variance) --------— Easement Vacation Associated with Subdivision $100.00 ---------- ______ PRD Application with Subdivision $30.00/Dwelling Unit The applicant hereby agrees to provide all information requ’ued or requested by the Zoning Administrator, City Engineer, City Attorney, Planning Commission and Council^cessar^to process this application and further agrees to pay all additional fees established by A^i^m's Signature __________ Date ----------------------- Owner’s Signature [foy^ __________ Date __------------------------------------------ Applicant must have all submittals into the City Office 25 days before the Planning Commission meeting. Planning Commission meetings are held on the third Monday of each montu. .Applicants must be present at all scheduled review meetings of the Planning Commission and Council. If an applicant is unable to attend a scheduled meeting, please make arrangements to have an authorized agent attend in your place and to advise the Building & Zoning Office of this change prior to the meeting. Ir I%i I I-" ut \ I'i7II / '■I'yj •** ^ ^ ■X ? » / y y 1 < I I € § 10.28 Subd. 4. Accessory Uses. Within any "RR-IB" One Family Rural Residential District, the following uses shall be a permitted accessory use: A. Any accessory use as regulated in the "R-1 A" District and "Animals as regulated in Section 10.20, Subdivision 3, Subparagraphs M and N. I Source: Ordinance 26,2nd Series Adopted: 7-14-86 Subd. 5. Area, Height, Lot Width and Yard Requirements, A. Height. No strucUire or building shall exceed 2-1/2 stories or thirty feet in height except as provided in Section 10.75. B. Lots. The following minimum requirements shall be observed: Lot Area Lot Width Front Yard Side Yard Side Yard Adjacent to Street Rear Yard 2 acres 200 feet 50 feet 30 feet 50 feet 50 feet ORONO CC 290 (4-1-84) ' i I ORONO CC 281-2 (4-1-84) trf« j 6. ‘ LAND US£ JUNE, 1980 I/^Nn USE GOALS A NP POLICIES. Orono's Land Use Plan is based upon and policies which in turn have been actively developed by Orono residents over the last 25 years. )AND USE GOALS 1. TO REINFORCE ORONO'S ENVIRONMENTAL PROTECTION COMMITMENT. 2.TO MAINTAIN THE HISTORIC IDENTITY AND CHARACTER OF THE SEPARATE URBAN AND RURAL NEIGHBORHOODS. 3. ACTIVITIES. 4. TO PROTECT NEIGHBORHOODS FROM ENCROACHMENT OP INCOMPATIBLE LAND USES. S. TO COORDINATE ORONO'S LAND USES WITH THAT OF NEIGHBORING COMMUNITIES. r,,s?rcSLS.s?5,“!!.''gs”s s‘js.= r.sss^‘s.“” NECESSARY PUBLIC FACILITIES AND SERVICES. fiFNFRAL I AND USF POLICIES 1.S“„^fSr°af«rv“fAref(MUsranrsew^ Area (MSSR) are fixed by this and the other elemen s of the Community Management Plan and are lega ^ described by Resolution of the City Council as shown on Map No. 6. 2.ORONO'S LAND USE PLANS WILL BE BASED UPON ENVIRONMENTAL PROTECTION POLICIES. Land use and development must assure ® and policies of the Environmental Protection ^1^^* Land use policies will encourage the management of natural resources while prohibiting their misuse, abuse, overuse or exploitation. CMP 4-12 lAND USE JUNE, 1980 3. 4. 5. 6. SSS°E »f SSE ™ FILTRATION SYSTEM. Urbanization increases t e speed end quantity of surface runoff decreaslnq the water quality. Developed land use densities will be determined by comparison between known levels of volume and pollution generation and known marshland capacity for ponding and nutrient assimilation. o“y eShOMcSlY P^CTICAI. METHOD OP FLOOD PROTECTION AND STORM WATER RUNOFF FILTRATION. Wetlands, drainageways• and floodplains will be protected from encroachment and from alteration or destruction by filling, grading, excavation or drainage. Wherever possible, the City will acquire open space and flowage ease­ ments for conservation of these lands. . I I regulations for recreational development lakes, Orono will prohibit overly dense development within 1,000 feet of Lake Minnetonka. Lake use regulations will be promoted to limit excessive boat density and overuse of sensitive bays. Land use regulations will be developed provide reasonable control over building density, land alteration and lakeshore encroachment. impact on lake water quality, aesthetic values an land use function. These same factors act to development which can be destructive if regulated. Natural vegetation in shoreland will be preserved insofar as practical and reason­ able in order to retard surface runoff and soil erosion, and to utilize excess nutrients. Clear- cutting will be prohibited. In areas of soil or wave action erosion, material stone rip rap shoreline protection will be encouraged. CMP 4-13 1 LAND U.S£JUNE, 1980 I 7.DEVELOPMENT OR ALTERATION OF FLOODPLAINS WILL BE RESTRICTED. Most of the City's identified floodplains are located along the shoreline or within designated marshlands and will be protected by regulations applicable to those areas. In addition, where floodplains do exist on otherwise dry buildable land, construction, filling or alteration will be strictly controlled so as to avoid flow restrictions, to avoid flood level increases on other properties, and to avoid costly flood damage or pollution dangers. I 8.NATURAL RESOURCE INVESTIGATION WILL BE REQUIRED AS PART OF ALL DEVELOPMENT PROPOSALS. This will include topographical information, soil analysis, drainage plans, vegetation plans, erosion control measures and similar site data related to each project, whether public or private. 9.ORONO'S LAND USE PLAN WILL PROMOTE THE PRESERVATION OF OPEN SPACE, LIGHT AND AIR. Sufficient open spaces will be provided in each neighborhood and on each lot to prevent overcrowding and to ensure adequate light, air and recreation for all residents. 10. PRIVATE STEWARDSHIP OF LAND AND RESOURCES IS PREFERABLE TO INFLEXIBLE PUBLIC CONTROL. Private ownership, maintenance and stewardship of the land, including open space and many types of improvements, is favored over public ownership as being in the best and most beneficial interests of the property owner and the public, providing for more intimate, responsive and economical land management. 11. ALL LAND 0\*JNERS MUST HAVE EQUAL LA^TiJ USE OPPORTUNITIES. No land owner should be denied the right to develop his land by any staged growth, land banking or no-growth policy, provided the development can be accomplished within the performance standards, policies and require­ ments of the Community Management Plan. 12. FUTURE DEVELOPMENT MUST ENHANCE THE COMMUNITY. Land development should respect and enhance neighboring properties and existing developed character of the neighborhood and the City, preserving the value of the land and the integrity, stability and beauty of the community. CMP 4-14 r r I I a I 1 1 i a « ■ u LANILilSE JUNE, 1980 13. 14. 15. 16. FUTURE DEVELOPMENT MUST ENHANCE THE ENVIRONMENT. Land developmen't should respect and enhance the unique natural features of the site and the general environmental assets of the community. Preservation of natural views, vegetation, drainage and general respect for unique site features always produces more aesthetic results and lasting value for the property owner and the community than does wholesale alteration of the landscape or mathematical division to the highest possible density. PHYSICAL IMPROVEMENTS REQUIRED TO ACCOMMODATE NEW DEVELOPMENT MUST BE PROVIDED BY THE DEVELOPER. Whenever required, improvements must be provided by the developer. Because the City has limited staff and limited bonding potential, physical improvements such as roads, drainage and utilities required to accommodate new subdivisions or development should be designed, financed and installed directly by the benefited developer as a precondition to increased land use density. In addition, this philosophy Includes developer responsibility for special fire protection equipment or devices in the case of unusual land uses or building configura­ tions, and/or special security services in the case of unusual public safety situations. ALL PHYSICAL IMPROVEMENTS MUST CONFORM TO CITY STANDARDS. Physical Improvements related to health, safety or community systems such as roads, pathways, drainage or utility systems will be designed, located and constructed to uniform. City- established standards to ensure proper functioning and compatibility with overall City plans. DEVELOPERS MUST DEDICATE LANDS REQUIRED FOR PUBLIC USE. Land subdivision or any development that results in increased land use density, and hence increased demand for municipal services, will be expected to include public dedication of lands necessary for additional road rights of way, parks, playgrounds, open space, ponds or storm water holding areas whenever such facilities are directly used by the subdivided land or required by such density increase. CMP 4-15 LAND USE JUNE, 1980 If the individual development's density increase lieu of lands the developer may be required to contribute funds for the municipal such lands or the improvement of such facilities proportionate to the cumulative effect of such Lnsity increase from multiple small developments. 1*7 xTo T 2VMH WTT T RE DEVELOPED UNLESS IT*S LOCATION AND PHYSICAL CHARACTERISTICS ARE SUITABLE FOR THE PROPOSED USE IN ACCORDANCE WITH THIS PLAN. Land to be developed must be of such size, character and location that it can be safely used for the intended purpose without dancer to health, without peril from fire, flood or other occurrence and without undue impact upon neighboring properties. No land will be permitted to be subdivided or built upon which is held unsuitable by the City for the proposed use because of flood hazards, inadequate drainage, soil formations with severe limitations for development, severe erosion potential, unfavorable topography, inadequate water supply or sewage disposal capabilities, or any other feature likely to be harmful to the health, safety, or welfare of the future residents of the proposed subdivision or of the community. URBAN LAND USE POLICIES. 1. THE MAJORITY OF ORONO'S URBAN AREA WILL BE RE^RVED FOR RESIDENTIAL LAND USE. Orono's urban residential neighborhoods will provide the opportunity for a variety of housing types and price ranges. Many urban residences will be intimately associated with the lake shoreline and will be subject to density restrictions because of sensitive environmental conditions. Low-densi y multi-family residential uses will be limited to locations near existing shopping and transportation services, but will not be appropriate within 1,000 feet of the shoreline of Lake Minnetonka. CMP 4-16 I i 1 I AND USE JUNE, 1980 2. LIMITED COMMERCIAL AREAS WILL BE PROVIDED FOR NEIGHBORHOOD SERVICE BUSINESSES. The primary function of Orono's commercial areas will be to provide those retail, commercial and service businesses which are directly necessary to serve Orono's urban and rural residents. Commercial development will be limited to areas where full urban services, including municipal sanitary sewer and adequate transportation are available. Commercial development of a regional nature which would duplicate existing services in the neighboring town centers will be discouraged. 3. LAKESHORE COMMERCIAL AREAS WILL BE PROVIDED FOR PUBLIC ACCESS AND LIMITED LAKE-USER SERVICES. Orono's residents and other lake users require lake access, fishing supplies, boat servxce and boat repair facilities which are unique to our location on a recreational development lake. Orono's Land Use Plan will provide locations for such special-purpose businesses where appropriate from both the land use and the lakeside environmental standpoint. No use or location will be permitted to adversely affect the lake quality or the public's general usage of the lake. All lakeshore commercial is to be limited to areas where full urban services, including municipal sanitary sewer, and adequate transportation are available. 4. THE CITY WILL ENCOURAGE PRIVATE UNIFICATION AND COORDINATION OF THE EXISTING COMMERCIAL AREAS. Unplanned strip commercial developments will be discouraged. Coordinated projects designed to aesthetically enhance, unify and identify the business areas will be encouraged. 5. FUTURE INDUSTRIAL DEVELOPMENT WILL BE LIMITED TO THE AREA OF THE EXISTING INDUSTRIAL PARK. No other location in Orono combines the availability of transportation and public utilities with remoteness from sensitive environmental features. In addition, this land use is entirely consistent with Long Lake's neighboring industrial development. I I CMP 4-17 LAND USE JUNE, 1980 ** f 6.COMMERCIAL AND INDUSTRIAL DEVELOPMENT WILL NOT BE PERMITTED TO ADVERSELY AFFECT NEIGHBORING RESIDENTIAL PROPERTY. The location and scale of commercial and Industrial development will be controlled so as not to encroach upon the primary residential land uses in Orono. Wherever possible, natural land forms or buffers will be required between different land uses. 7.PUBLIC URBAN SERVICES MUST BE AVAILABLE FOR ALL FCTURE COMMERCIAL, INDUSTRIAL AND URBAN-RESIDENTIAL DEVELOPMENT. Commercial, industrial and urban-density residential uses will be permitted only where municipal sanitary sewer, adequate transportation, police and fire protection services are available. In addition, commercial, industrial and multi-family residential development will be permitted only where a municipal water system is available for adequate water supply and fire protection. 8.URBAN DEVELOPMENT WILL UTILIZE THE CAPACITY OF EXISTING PUBLIC FACILITIES. New land uses and development will be allowed to infill existing vacant properties within the urban service area consistent with environmental limitations and with the existing capacities of water, sewer, drainage transportation and recreational facilities. New development will not be permitted to overburden these services at the expense of the existing users. New urban development will not be permitted if it requires additional unplanned local or regional facilities capacity. 9.THE EXISTING URBAN AREA WILL NOT BE EXPANDED. Orono's Community Management Plan is not a staged growth plan. The urban service area will not be expanded into the rural area and urban services and facilities will not be extended into the rural area for purposes of fostering or allowing increased development in those areas. 10. THE DESIGN AND DENSITY OF URBAN DEVELOPMENT WILL BE CONTROLLED TO ASSURE PROTECTION OF LIGHT, AIR AND SOLAR ACCESS FOR NEIGHBORING PROPERTIES. Requirements for minimum lot size, amounts of open space, minimum yard setbacks, and maximum building heights will be designed to assure protection of these values for all urban res.'* dents. CMP 4-18 I I 3 I I I f M i i i land US£ JUNE, 1980 11 A SIGNIFICANT AMOUNT OF NATURAL WOODLANDS ^D OPEN SPACE WILL BE RETAINED ON EACH PROPERTY. Retention of the natural environment requires careful sitxng and preservation of trees and open space on each urban property. 12. LAND USE STANDARDS WILL LIMIT THE IMPACT OF URBAN ENCROACHMENT ON LAKE MINNETONKA. Minimum lot width will space out docks and structural encroachments while increasina areas of natural vegetation. Lake use regulations will limit the number of boats per property and the amount of public waters available for private docking and boat storage. 13. RETENTION OF NATURAL VEGETATION WILL LIMIT THE IMPACT OF URBANIZATION AS VISIBLE FROM THE LAKE. Building will be limited to less than the typical tree height. Minimum green belts will be provided with pro­ hibitions against clearcutting or excessive thinning of vegetation. Natural y®5etation wi be preserved on slop-s and retaining walls will be discouraged except when absolutely necessary to prevent erosion, in which case they wi e screened with natural vegetation. RURAL LAND USE POLICIES. 1.ORONO'S RURAL SERVICE AREA WILL BE RESERVED FOR PERMANENT LOW-DENSITY RESIDENTIAL LAND USE. Orono's rolling rural area is not suitable for commercial agriculture. Likewise, the delicate balance of storm water nutrient loading vs marshland assimilative preclude expansion of the urban service area without major environmental problems for Lake Minnetonka. Therefore, the ideal land use for that Orono located outside of the Urban Service Area (MUSA) is the planned low-density rural residential land use. Commercial and industrial uses will not be permitted in the rural area. CMP 4-19 L LAND USE JUNE, 1980 2. 3. 4. 5. 6. ORONO'S RURAL SERVICE AREA PROVIDES THE OPPORTUNITY FOR QUASI AGRICULTURAL LAND USES. Greenhouses, orchards, truck farms, riding stables and recreation areas such as large golf courses and park reserves are not possible in more crowded urban areas but they are compatible with rural residential properties. Thus, the total commercial activity of Orono is broader and more varied than if the City were all urban or all rural. RURAL DENSITY IS LIMITED BY NATURAL CONDITIONS. Development of rural Orono is naturally limited by a number of conditions including extensive wetlands, steep slopes and areas of high wa\er table, which factors influence building locations and transportation options as well as the location and spacing of on-site sewage treatment systems. THE EXISTING RURAL AREA WILL NOT BE URBANIZED. Orono's Community Management Plan is not a staged growth plan. The urban service area will not be expanded into the rural area. Municipal urban services will not be extended into the rural area or across open, rural lands. Rural land uses and rural land use density will be maintained at a level to ensure that private on-site sewer systems will operate satisfactorily and that rural wetlands and drainageways will not be overloaded with storm water nutrient pollution. RURAL LAND USES AND DENSITIES DO NOT REQUIRE URBAN SERVICES. Urban services are not compatible with rural land use. Extension of certain urban services, such as extensive public road maintenance or municipal sewer or water cannot be economically justified or easily provided to developments in rural areas or at rural densities. RURAL LAND USES DO NOT REQUIRE MUNICIPAL SEWER SERVICE. Orono's soil, topography and low-density rural land use provide the ingredients necessary to ^ assure safe , adequate, permanent on-site sewage treatment and waste water disposal without hazard to ground water, surface water or the public health. CMP 4-20 ^AND USE JUNE, 1980 7.RURAL DEVELOPMENT WILL BE SUBJECT TO PROVEN ON-SITE SEWAGE TREATMENT CAPABILITY. Future develoj'ment in the rural area will be contingent upon the devf>loper providing prior technical evidence that the site contains sufficient suitable land for all development, an acceptable primary drainfield area, and reserved space for at least one alternate drainfield area. The zoning area requirements for rural Orono will therefore be based upon minimum areas of dry buildable land exclusive of roadways, wetlands, streams or areas of high water table. 8.RURAL DEVELOPMENT MUST BE SELF-SUPPORTING. All future development in the rural area will be required to be proven self-supporting for the intended use, especially in terms of water sewage treatment and internal improvement maintenance, so as to prevent extension of costly urban services into the rural area. 9.RURAL LAND USE DENSITIES WILL ALLOW MAXIMUM RETENTION OP PRIVATE WOODS AND OPEN SPACE. Low rural densities will accommodate homesites without affecting the traditional vistas of open fields and woods. The retention of these woodlands and marsh­ lands will then assure permanent habitat for our abundant wildlife. Public open space will be provided on a large-scale or Park Reserve Basis, bv.t neighborhood or mini-parks are unnecessary because of the large amount of available privately owned and maintained open space. 10. RURAL WETLANDS AND MARSHLAND WILL BE MAINTAINED AND PROTECTED FOR SURFACE WATER RETENTION AND FILTRATION. As total p..r ilation in the watershed increases, the totci requirement for storm water filtration will increase. Orono's rural land use plans will protect all of our rural wetlands and marshland for future use as retention ponds and nutrient filters including the capability ofrecycled urban storm water for increased nutrient filtration. CMP 4-21 .At_ _5- LAND USE JUNE, 1980 11. RURAL LAKESHORE AREAS WILL HAVE DUAL ENVIRONMENTAL PROTECTION. The low-density residential land uses will automatically reduce environmental pressures on the shoreline. In addition, the rural areas will be subject to the same shoreline protection performance standards as the urban areas, including minimum setbacks, green belts, clear- cutting prohibitions and lake use regulations. Taken together, these factors should preserve to a large extent the original appearance of Orono's rural shoreline as seen from the lake. THE LAND USE PLAN MAP NO. 6 INDICATES THE BASIC LAND USE PLAN OF THE CITY: THE DESIGNATION OF ORONO'S URBAN SERVICE AREA AND ORONO'S RURAL SERVICE AREA. The detailed location of the dividing line (the MUSA line) between the Urban Service Area and the Rural Service Area has been established by careful evaluation of each of the elements of this Community Management Plan. Environmental concerns, historic land use patterns, and the availability of sewer, transportation and other public facilities all enter into the local decision of actual MUSA line location. Orono's Urban Service Area identifies those portions of the City that have been provided with public services and facilities necessary to support urban types and densities of land use as defined by the Metro­ politan Council's Development Framework Guide. Orono's Rural Service Area identifies those portions of the City that do not have urban services and are not planned to have urban services. Orono's Rural Service Area is intended to permanently accommodate General Rural Land Uses and housing densities defined by the Metropolitan Council, and as distinctly different from a Commercial Agricultural region. Orono's MUSA line location as shown on Map No. 6 has been legally described and established by City Council Resolution No. 1135 adopted April 14, 1980. This Resolution is included in the CMP Appendix. The detailed location of this line will not be changed without further official action of the City Council. Orono's MUSA line location as shown on Map No. 6 is consistent with the broad-brush location of the MUSA line as drawn by the Metropolitan Council. Orono's MUSA line location is consistent with the MUSA location and land use plans of adjoining municipalities. Orono's MUSA line location directly affects the detailed land use and facilities plans of the City. * MAP NO. 7 INDICATES THE DETAILED LAND USE PLAN OF THE CITY, IDENTIFYING APPROPRIATE LAND USES AND DENSITIES FOR EACH INDIVIDUAL NEIGHBORHOOD. This land use map will form the basis for land use zoning decisions. CMP 4-22 . . . . . ^ % qt ilk i|fc selllllllllll ......nilsee-e ­ ll« -it^ W .5 ^ c G §• ki Im pL| tl« o C 2111 m III II ^ 11 s S S S S S S S i s s s s sfLitkia^a<D^aifi,a4CViP^A4d4fiiO<flucu(i«i*^i,ft,cucuo^cn0^j2^p^p^p^ i V s "\ ^ mi iks3aI''Ilia: V 3 I 4m O & Ua •8Xti \________ il “’I / A: I I . J wmf/wA ORONO PLANNING CO^I^^SSION MEETING MINUTES FOR MAY 17,1999 #2488 GREGG KLOHN, CONTINUED Klohn stated he would like the application to be tabled. • * ^ I • Hav/n Inquired whether he.would be willing to waive the 60 day lime limit. Klohn indicated that would be fine. Berg moved, Hawn seconded, to table Application #2488,4455 North Shore Drive, to allow the Applicant time to submit revised plans, and to extend the 60 day time limit to 120 days. VOTE: Ayes 4, Nays 0.‘ SKETCH PLAN REVIEW . . (#11) #2490 CHARLES AND SUE VAN EECKHOUT, 120 BROWN ROAD SOUTH -SKETCH . PLAN REVIEW Charles Van Eeckhout was present. Gaffron stated the Applicants are requesting to subdivide a 20 acre parcel to create nine sewered building sites ranging from 1.0 acre to 1.8 acres in area. This proposal would require rezoning the area from RR-1B, Single Family, 2 Acre, to R-1A, Single Family, 1 acre; extension of the sanitary sewer from the City of Long Lake; expansion of the Metropolitan Urban Service Area; variances to tho back lot ordinance; creation of a private road in a substandard corridor; variances to lot width; creation of a shared driveway crossing of Long Lake Creek; construction of a road or driveway through at least two delineated wetlands; creation of a wetland outlet for Park; and construction of an 800 foot private driveway extending from the private road to serve Lot 4. Charles Van Eeckhout stated that he has owned the property for the past 29 years. Van Eeckhout slated that he has done other subdivisions within the City of Orono and has made it a point to avoid the need for variances as much as possible. Before purchase of this property. Van Eeckhout commented that he checked with the City of Orono regarding what regulations existed regarding possible subdivision of this area and that this proposal encompasses essentially what he was told he could do at that time. Van Eeckhout stated that In 1975, the City rezoned this area, which changed thir area from a one acre density to two acre, and that rezoning should be considered as a taking of value, and that this property should be allowed to be developed under one acre standards as he was originally told. Van Eeckhout remarked that he did.not receive any compensation for the taking, which In his opinion decreased the value of his property. Van Eeckhout noted that a lot of new ruies and regulations have been adopted by the City over the years, and requested that the Planning Commission rezone this area back to what it originally was at the time of purchase. Gaffron commented that the City of Orono would disagree with the opinion that the rezoning was a taking. Van Eeckhout stated that he has quarter acre lots to the north adjacent to his property, one acre lots on the northwest, and one acre lots to the south, and wetlands to the east. Van Eeckhout remarked that In essence his property was spot zoned at the time the area was rezoned. Van Eeckhout commented that this subdivision would contain one acre lots, which In his opinion are Page 16 ORONO PLANNING COMIvnSSION MEETING MINUTES FOR MAY 17,1999 #2490 CHARLES AND SUE VAN EECKHOUT, CONTINUED sufficient lots, noting that two acre lots would cost more, and that due to environmental c oncems because of its location by Long Lake Creek, this area should be connected to City sewer. A large number of trees also exist on the property which cannot be cut down. Van Eeckho'ut stated that he would like to have a forester out there to review the situation to determine whether some of the trees can be cut down to help the undergrowth grow back. Van Eeckhout stated hewilling to work with City Staff on these Issues. Lindquist remarked that he understands Van Eeckhout's position on the taking, but that Is an Issue for the City Council. Lindquist commented that In his opinion this area should remain zoned at two acres. Hawn stated she Is In agreement with Lindquist and that the Planning Commission does not do rezonIng. Hawn remarked that this area might be a potential site for a PRD and might lend Itself to some cluster development. Van Eeckhout commented that In nis opinion under this sketch plan there Is sufficient spacing for the proposed residences, noting that he would not have a problem with doing a PUD on this area as he has presented It tonight. Stoddard stated that he also concurs that this Is an issue for the City Council to determine, noting that the Planning Commission Is a recommending body and It does not appear that the Planning Commission would recommend rezoning of this area. Stoddard remarked that the City also needs to make a determination on whether this area should be included In the Metropolitan Urban Service Area. Hawn noted that this application is driven by whether or not f Se Applicant can rezone this property and that Issue should be resolved first before further consideration is given to this sketch plan. , Gaffron stated that the area south of the Luce Line is zoned two acres, noting that Fox Ridge was developed back in the 1960s. Stoddard commented that the Applicant will also need to determine the type of wetlands that exist on the property. Van Eeckhout stated that in his opinion this area is Incorrectly zoned wetland and he has farmed the wetland area on a regular basis. Van Eeckhout remarked that the wetland is sbc feet above the water level. Van Eeckhout commented that in his opinion this area can adequately support nine structures. Lindquist stated that In his opinion this area will probably remain zoned at two acres. Hawn noted that It has was the consensus of the Planning Commission In a meeting regarding the comprehensive plan not to extend sanitary sewer to prevent denser housing. Hawn suggested the Applicant look at a PRD. Van Eeckhout noted that a PRD would require extension of the sewer. Hawn stated that a PRD probably would require extension of the sewer. Page 17 ORONO PLANNING COMMISSION MEETING mNUTES FOR MAY 17,1999 #2490 CHARLES AND SUE VAN EECKHOUT, CONTINUED Gaffron remarked that if the Applicant took the total bulldable acreage of the property and divided it by two, the Applicant might be able to put a maximum of seven homes on this property, • • and that clustering may help to preserve some of the natural features of the area. Van Eeckhout commented that the City should take a long-range view as far as it reiates to sewer issues, noting that in his opinion eventually sewer will more than likely be needed in Orono. Gaffron stated this application will go before the City Council at iiieir June 14th meeting, noting that no formal action is needed to be taken by the Planning Commission on this application. (#12) #2491 DEBORAH SHOLL, 4100 WATERTOWN ROAD - SKETCH PLAN Deborah Sholl was present. Weinberger stated the Applicant is requesting a sketch plan review for a Class ill Subdivision • for property located at 4100 Watertown Road, which consists of approximately 37 acres. Approximately two acres Is classified as Orono Wetlands and appear on the Crty Wetland maps. The Applicant is proposing to create tv/o parcels, with one parcel being approximately 14 acres, 12 acres dry bulldable, and the other v/est parcel would be 23 parcels. Weinberger stated that there was a conditional use permit on this property to allow the keeping of domestic animals for commercial purposes and to allow the continued use of the property for a public riding stable. Following sale of the property, the commercial use of the property has ceased. The property also contains two residential properties on one lot without a conditional use permit for a guest house. The lot was combined with another five acre lot to the northeast In January of 1996. Weinberger remarked that two oversized accessory buildings are located on the property, o/e'slzed accessory buildings are allowed in this district subject to the condition that not more than one oversized accessory structure shall be permitted on any property. An oversized structure is defined as an accessory structure of footprint area in excess of 1,000 square feet. The total footfrint area for the two accessory buildings is 14,497 square feet. A number of variances would be required for this subdivision due to the oversized accessory buildings. Variances would be required to permit two oversized accessory buildings on one 12 acre ioi where one is allowed; to permit two oversized accessory buildings larger than the 3,000 square feet maximum allowed for oversized accessory structures; and to permit 14,497 square feet for all accessory buildings where 6,000 square feet is allowed. Variances are also needed for setbacks to the houses and the guest house. There are also some structures located on the property without a principal structure. Weinberger stated that the usu of an accessory building for keeping animals for non-commercial purposes is a permitted use provided it is for the non-commercial use of the property owner or resident and meets the available area standards, which requires that a minimum of two acres of open pasture must be available 'or a single horse and one additional aae must be available for each additional horse. Weinberger stated that Watertown Road is a City owned right-of-way. The Subdivision Code requires the north 33 feet of Watertown Road be dedicated to the City. The portion of the property dedicated is not considered as lot area. Page 18 *T TO:Mayor Jabbour and Orono City Council Members Ron Moorse, City Administrator COliMrii mpETING FROM: DATE: RE: Kris Jenson, Assistant Zoning Administrator/Planner JUL 2 6 1999 July 23, 1999 CITY OF ORONO #2492 Rick and Gail Luzaich, 2490 Old Beach Road After the Fact Variances and Conditional Use Permit i • A revised landscape plan has not been received in the office, and therefore has not been included with this packet. If one is received in the meantime. Staff will review and provide verbal comments and copies of the plan at Monday ’s meeting. A copy will be sent to Dr. Peter Bedker for his comments and review. Application Date: April 21,1999 Completion Date: April 21,1999 Deadline Date: August 19,1999 REQUEST FOR COUNCIL ACTION DATE: 7/21/99 ITEM NO.: Department Approval: Name Paul Weinberger Title Assistant Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description: #2492 Rick and Gail Luzaich 2490 Old Beach Road After the Fact Variances and Conditional Use Permit Zoning District: LR-IB One Family Lakeshore Residential District (1 Acre) Lot Area:55,215 square feet (1.27 acre) List of Exhibits A B C D E F G Dr. Bedker, Consulting Forester, recommendations to Site Plan A Draft Minutes — Planning Commission Meeting — June 21,1999 Minutes — Planning Commission Meeting — May 17,1999 Revised Landscape Plan •> pe'C€ive<::( Consulting Forester Report and Recommendations — dated June 16.1999 Staff Report - Mike Gaffron - dated June 17,1999 Staff Report ~ dated May 10,1999 Application Summary Mr. Luzaich has revised the restoration plan for reforesting the property. Dr. Peter Bedker, City Consultant, and Mr. Gary Mueller, Landscape Architect, have addressed many of the issues raised at the previous Council meeting. The proposed plan will be reviewed by Dr. Bedker prior to the meeting on Monday evening. Dr. Bedker has submitted additional comments based on a previous site plan and offers the following recommendations: 1.Proposed planting of canopy trees along each side of the property need to be moved tow'ard the center of the property by 10 feet. I 4 2.The plan must propose to restore a minimum of 90% of the estimated 14,450 s.f. of tree canopy that was removed. The full canopy is assumed 25 years after planting. Dr. Bedker also recommends an additional six to eight trees placed on the propert>' beyond what is sho’vn on Site Plan A. Site Plan A also indicates the proposed locations for replanting occur within 25' of another tree. To achieve a full canopy, trees shall be planted with a minimum of 25' spacing. Increased spacing allows greater canopy coverage when the trees mature. To date, the City has not seen a restoration plan implementing all of Dr. Bedker*s recommendations. If a restoration plan is approved by the City Council for a number of trees less than is recommended or for less than 100% of the canopy coverage removed it would be appropriate to plant trees elsewhere along the lakeshore to recover any shortcomings on the Luzaich property. Please refer to Attachment A for Dr. Bedker's comments and recommendations. COUNCIL ACTION REQUESTED The City Council has the following alternatives to consider: A.Appro’ ’** the most revised restoration plan, completed by Landplan Associates. The property shall be subject to periodic review by the City to ensure (eventual) full rei toration on the property. B.Deny the restoration plan, noting no application for a conditional use permit and variances which has been denied wholly or in part shall be resubmittedfor a period ofsix months from the date of said denial, except on the grounds of new evidence or proof of changes of conditions found to be valid by the Planning Commission. C. D. Refer the application back to the Planning Commission for further review. Table allowing the applicants to revise the restoration plan to implement recommendations provided by Peter Bedker, Ph.D., consulting forester. mm w 1 ”' TREESCAPES Cominunlty Forestry Consiilfants 1214 Third Avenue NE Buffalo, Minnesota 55313 A (612) 682-9562 Voice & Fax July 15,1999 Gary Mueller Landplan Associates 9311 Rich Valley Blvd. Inver Grove Heights, MN 55077 ,n:: 191‘99 i“, / *w i" . J\ »0 RE: Review of Revised Planting Plan for R. Luzaich Residence 2490 Old Beach Road, Orono, MN Application #2492 Dear Mr. Mueller: This letter represents a review of your revised planting plan and outlines the parameters that v/ould make it 'minimally acceptable’ in my judgement as a restoration plan. This is as per your request during our phone conversation on Tuesday, June 13,1999. I have spent some time reviewing your revised planting plan and feel you and Mr. Luzaicn have taken my previous comments seriously and have made a significant effort to Incorporate them Into your plan. The 'minimally acceptable’ parameters incorporated into this plan include the following: 1. 2. 3. 4. The plan calls for stumps to be cut and removed flush with existing grade. This will leave root systems intact and minimize the risk of soil erosion during establishment of the new plantings. The shrubs you have proposed for planting on the slope have fibrous root systems, largely spread by suckering and are well equipped to stabilize the slope and prevent erosion upon establishment You have reduced the length of the retaining wall to make it an architectural feature at the base of the stairs. You have not provided proposed elevations for the top of the walls, but I assume they are in the neighborhood of three to four feet above existing grade. The large maturing tree species is appropriate and more diverse than what was there previously. This adds interest to the property. In my report to the City of Orono of June 16,1999,1 stated that a reasonable restoration time frame would be 20 to 25 yea.'s. For the proposed species, 2.5 inch caliper trees would have crown dlarr.c!ierc of 25 to ■ Plant Health Care Management ■ Tree Management Plans ■ Tree Inventories ■ Hazard Tree Assessments .[■ . Mr. Mueller‘July 15.1999 Page 2 30 feet after 20 to 25 years. Using these estimates your revised planting plan would result in 6,235 to 8,110 fP of tree canopy. This represents 43 to 56 percent of the estimated total removed. However, a significant portion of this tree canopy v;ill be over the adjacent properties to the northwest and the southeast (see attached figure). In my opinion, although this revised planting plan makes some significant stndes forward, It does yet represent an adequate restoration plan. Needed revisions to make this plan 'minimally acceptable' include the following: 1. Proposed planting locations of canopy trees along each side of the property need to be moved toward the center of the property by 10 feet The plan must propose to restore a minimum of 90% of the estimated 14,450 fP of tree canopy that was removed at 25 years after planting. This area can be achieved by increasing the spacing between proposed trees slightly and planting an additional six to eight trees with a minimum spacing of 25 feet The current spacing of canopy trees is approximately 19 feet on average. Three of these trees should be planted at or above the 950 foot contour with one of these three planted at or above the 956 foot contour. I hope this helps to clarify the criteria that I will use to evaluate your proposed restoration plan. Please don't hesitate to give me a call If you have any questions. Peter J. Bedker, Ph.D. Consulting Community Forester Enclosure cc: Rick Luzalch Paul Weinberger, City of Orono *■ I TP rLAN) 1 % 0 • ORONO PLANNING COMMISSION MONDAY, JUNE 21,1959 V •• • ■ • ■ (#2496 PATRICK AND JEANNE O’FLANAGAN, CONTINUED) Rick Luzalch, Applicant, was present, along with Phil Reznlck, Attomey-at-Law, and Gary Mueller, Landscape Architect. Gaffron stated this application was reviewed at the May 17lh Planning Commission wh®reln tha Planning Commission advised the Applicant that the proposed restoration , and the Applicant was directed to submit a revised plan after consultation with Staff and me y consulting forester. Gaffron stated that the Applicant submitted a revised plan prior to meeting v^th forester, which Incorporates a single retaining wall at the base of the slope along j of a small number of trees along the sides of the proper^.. The ®i^Sla»«oies * the City's consulting forester discussed the proposal, and conduced th« their IndMdud for restoration of this properly are quite different. Gaffron noted that It Is the lakeshore restored to a wooded, natural appearance as quickly as possible, and while me App plan Is a good landscape plan. It Is not a restoration plan. Page 3 ORONO PLANNING COMMISSION MONDAY, JUNE 21,1999 (^f2492 RICK AND GAIL LUZAICH, CONTINUED)♦ • / existing residence as viewed from the lake. Bedker Is also recommending that the majority of the •; • ..existing stumps and root systems remain In place to.stabilize the slope, asv/ell as hand ~4anling of • . '• the trees to avoid disturbing the soli. Bedker has Indicated that the retaining v/all at the base of the . slope Is not necessary for stabilization'of the Slope. ‘ ’ ' '' ' '' ' Gaffron stated the Applicant Is proposing four birch clumps at the base of the slope and a half-dozen maples along the two sides of the site, along with other proposed shrubbery along the edges of the lot or on the lake side of the retaining wall. Gaffron noted that the Applicant’s revised proposal makes no attempt to, over tirriei restore the to Its original appearance In compliance with the City ’s Comprehensive Plan and Zoning Code which states: Lake shorelines will be protected from alteration. Natural vegetation In shoreland areas will be preserved Insofar as practical and reasonable In order to retaid surface runoff and soil . erosion, and to utilize excess nutrients. Clearcultlng will be prohibited. In areas of soil or wave action erosion, natural stone rip-rap shoreline protection will be encouraged. In addition, retentlpn of natural vegetatlori will limit the impact of urbanization visible from the lake. Building heights. will be limited to less than the typical tree height. Minimum green belts will be provided with prohibitions against dearcutting or excessive thinning of vegetation. Natural vegetation will be preserved on slopes. Retaining walls will be discouraged except when absolutely necessary'to prevent erosion. In which case they will be screened with natural vegetation. Gaffron suggested the Planning Commission has the option of denying th’" application, and sending . . It on to Council, noting that the revised landscape plan does not meet the reMpralion goals of the- *; ^ City; or this maU could be tabled to -allow the Applicant Ume to submit a revised plan In accordance • - with the City forester’s recommendations. ....... Reznlck commented that the Applicant’s revl d plan was submitted In May but that the CI^s forester was not provided with the necessary i >rmatlon until this past Friday. The Applicant’s landscape architect was not able to meet with t City ’s forester due to the short time period before tonight’s meeting. Reznlck stated that the four Inch diameter trees are too Jarge to bring In to be planted, and that the Applicant should not be penalized by having to plarijtrees In excess 6f $48,100. Stoddard remarked that the Applicant Is not being requested to plant trees In excess of $4^100, noting that the forester states that H would be unreasonable to expect restoration costs to exceed that amount. ♦ Reznlck ^ated |n his opinion the value of the trees .removed should not have a bearing on what Is. . .. being proposed for restoration and Is IrrelevanL-. Nygard stated that the number of the trees cut down Is completely relevant, noting that H Is agaln^ City ’s regulations regarding clearcutting of property. Reznlck stated the issue before the Planning Commission Is what to do with the property now and that the Applicant should not be requested to plant more trees than what was removed. Reznlck commented that a majority of the trees to be replanted are located within the site line from the house to the lake and that the property owner does have a right to trim the trees located within the sight line. Re^Ick stated that the trees removed were removed to provide a view to the lake. • . . Luzalch commented that their revised plan Is a compromise by providing reforestation as well as • ^ Page 4 • •.M • • •. • • « ORONO PLANNING COMMISSION MOhTOAY, JUNE 21,1999 J • • 9 ' • •• * (>=2492 RICK AND GAIL LUZAICH, CONr.MUED) • . ’ • • . . providing a view of the lake. Luzalch staled that the amount of trees recommended by the City’s forester to be planted are excessive and that the trees will need to be trimmed to .provide a view of , the lake. Luzalch remarked that he would also like to‘plant yegelallon along slope rather than, letv/eedsgrow. ■ " • ’ ’ •• • ' • • • Smith stated that the forester Is recommending natural vegetation on the slope and that some reconciliation of the two plans needs to be aco. mpllshed. Mueller staled that the revised plan was submitted shortly after the last Planning Commission meeting and attempts were made to follow the directions of the Planning C.ommlsslon as far as replanting of the trees, noting that the trees and shrubs that were selected are Intended to blend In and look like they belong ale ng the lakeshore, which was one of the objecUves that the Planning Commission had stated at the last meeting. ; • • • ' • • eller stated that the property owner should have the righUo have a view cf iho lake, noting ^at- forester's plan does not allow that view and would create more of a wall of vegetation. • •^ • Mueller remarked that he made numerous attempts to contact Paul Welnbergerln an effort to obtain the name of the Ci^s forester and was not able to reach him until June 7th. Mueller «aied he was not able to contact the forester until June 11th and was Informed that he just received me * information regarding this application the other day. During the conversation with the forester n^s apparent that the forester was not provided with the revised landscape plan by the Applicant The forester's plan was not received until the 14lh, which dldaot allow time for the Applicant to.meel.. . with the forester and to develop a revised plan based upon his recomrriendatlon?. ’. J •• • ••• •••• • •••**■• • • • Mueller remarked that there are discrepancies In the number of trees and the size of the trew that were purportedly removed, and that these Issues will need to be worked out before anomer plan Is revised. Mueller commented that the Applicant's landscape plan was designed .to meet the spirit of what the Planning Commission had recommended at the last meeting. • Stoddard commented that the Planning Commission wanted the Applicant's landscape architect to meet with the City’s forester In order to develop a plan that would be agreeable to all partiw ana Is In compliance with the CIt/s Comprehensive Plan. Stoddard stated he would like Mueller to meet with the Cit/s foi ester In order to address some of these Issues. Hawn staled that there are some deficiencies In the Applicant's landscape plan which need to be addressed, and suggested that Mueller meet with the City’s forester to discuss these Issues. .Hawn noted that the Comprehensive Plan calls for restoration of the canppy that was removed. * • * . • • * • • Llndqul^ staled that It was clear at the lak Planning Commission meeting thci the City was looking for restoration of this area, which Is 5.*’Jl the City’s goal for this property. Luzalch remarked that In his opinion this landscape plan does meet that objective. Reznlck staled that the revised landscape plan does Include vegetation and trees that are . Indigenous to the area as was specified by the Planning Commission at the pnor fneeimg. HeznjcK. Inquired where the term reforesta'Jon Is used In the Code, and What Is the City's authority to. require restoration. ' • Hawn staled that the City’s goal Is to re-establish what was removed, which Is sqmeUiIng that the • • PageE r ORONO PLANNING COMMISSION = MONDAY, JUNE 21,1999 •• • • 4*: *• • (#2492 RICK AND GAIL LUZAICH, CONTINUED) ■ .■ ■■ ' • ‘ ' City has required In the past In similar circumstances. Hawn stated that the Comprehensive Plan ^ ; merely a suggested code of property conduct and not a criminal code.' /• . ‘v ••• : v:v . t •. • -S' - . ' •• J.u . ■ .*. /. ' /• • ■ ■ -• . ••a r r 1 CT On a ^ ^ IL» — _ t ■ _ > t____a • • .^.«a — a aa * 1 Stoddard stated that isome'of. these Issues should be handled by the’ City Attorney and City Coiihcll. Smith commented that the City has applied the same restoration coricepl to other similar situations In the past _ _ • Gaffron staled that this happens approjdmately once a year and that ft has been the City’s practice to require reforestation of the area that has been cleared. Gaffron commented that It Is not realistic to expect the property owner to replace the laiiger trees with similar trees of the same size. . • • • • • ‘.There were no public comments. • ■ . • ■ Reznick distributed photographs of the neighboring properties to the members of the Planning. ^ Commission. ’ • •• ’ . • •• •• ■ ‘ ‘ .* ‘ • . Cmith Inquired who Was responsible for the costs of the forester. • • ••• • • . ■ . ■ • • • , . . , Gaffron fttated that his fees would be charged to the Applicant Beig commented that she has lived In that area for appro5dmately 20 yea*s with the area ejdsting as depicted In the photographs for that entire time. •' * Stoddard alat^ the Planning Commission wn either'vote on What Is before us tonight or table ihe matter to allow »he Applicant time to meet with the City’s forester. LuzalCh stated he would like to negotiate a plan that would be acceptable to all parties. Hawn remarked that It Is difficult to negotiate a plan that would be acceptable wlthoul the City’s forester being present Hawn stated In light of the disputed facts. It would be best If the AppHcant's landscape architect met with the City’s forester. Hawn noted she vwis not In favor of the Applicant's proposed landscape plan. Stoddard commented thaltlic' forester ’s recommendations should be followed, • • •• • Smith stated she cannot approve this landscape plan as presented. ♦ • Hawn Inquired whether the Applicant would Hke the Planning Commission to act on thte plan torilght . or to table the matter, noting that If the application proceeds to the CKy Council and Is denied, the appllcallon would come back before the Planning Commission. Reznick requested that this Item be tabled temporarily to allow the Applicant time to discuss his options. ‘ (This Item v/as tabled at 7:46 p.m. and follows Item #4) NEW BUSINESS: PUBUC HEARINGS, CONTINUED Page 6 il * • •• - ORONO PLANNING COIVDVnSSION .. MONDAY, JUNE 2]L, 1999. • .! • • • • 1 (#2497 GAIL BRINER, CONTINUED) ■ . • • • Lindquist moved, Smith seconded, to.recommend approval of Application #2497,i760 • ' 'iTT^ynnrl fnnd,t>rAppiirantto rebulldan existi ng rot^ag-4^eXT>inq^ . •• grant a l5<Shor|i«iiteci^ to allov/ the pm£o§fid-d«crEo^e located Y/»thm ' 76* of the lakeshore 'arStogra«t»^idco^^ allow 673 square feet of hardcover In the 0-76 ’ lakeshore setbackargsiJT^rmTrthe-c^^ ' to the rock and plasticjjBtfer^Iiie^ being removedufRlw4ha4wk and plastic removed from undeMhaitfggtFiat Is not under the deck. VOTE: Ayes 6, OLD BUSINESS, CONTINUED ' • • • . , • (#2) #2492 RICK AND GAIL LUZAICH, 2490 OLD BEACH ROAD - AFTER-THE-FACT _ VARIANCE "■ * AND’CONDITIONAL USE PERMIT ■ • * • ’ . • • . Reznlck staled that they would like the Planning Commission to vole on this appliwtion tonight. Stoddard moved, Lindquist seconded, to recommend denial of Beach Road, for an after-the-fact variance and conditional use permtt * and recommend tq the City Council that the Applicant and the Applicant s Architect meet with the City ’s Forester In order to revise a new *® j5f?®P® o* consideration by.the City Council which Is more In accordance ^th the ^commendations oi . ..the City.Forester In order.to allow this Item to be expedited. VOTE; AyeS 4. Nays Z, Smith and Berg Opposed. Smith staled she was opposed to this application due to the lack Planning Commission to the City Council on the revised landscape plan that Is to be suhmmea. Berg stated that the Planning Corhmlsslon should vole on the plan that Is to be presented to the City Council. **'• . lUSINESS: PUBLIC HEARINGS, CONTINUED #5) #2499T?t05A^ AND MARILYN SWANSON, 1740 SHADYWOOD RQ^pVAlTlANCES, 8:03 p.m.-8:16 p.i • .• • u The Certificate of Mailing and'Xffid^lt of’PubllcaUqn were not Thomas and Marilyn Swanson, Appllcanls^wqI;e pr Gaffron staled the Applicants are proposIijgriSaMei^nslq^^^^ fS!?crrin?ind^^ dovm In the late fall. The screen encb»!feand existing ®f® Soever the hardcoversetback. The structural coyprdgewould Increase wHh the screen pZirctL how , amount does not changpr Gaffron staledtodfaUkeshore setback variance Is required to allow an exlsllngd^o be located within 75’ of the lakeshore and a ^a^^ver ^ square todUr 21.5 percent, In the 0-75* lakeshore setback area where zero percent is auow Page 8 • .* . ■ % • • • • ORONO PLA3WING COMMISSION MEETING MINUTES FOR MAY 17,1999 . . • • • #2485 ALEXAWD CATHY JOHNSTON, CONTINUED • Alex Johnston wa^resent. \ ’* • •“ ' •» ’Weinberger staled'tn^ppllcant Is jeque^ing’a co’ndiUonal use permit to allw^ "guest house". ‘ . • This property Is locateodn the RR-1B, One Family Rural Residential Dlstrij^/Whlch Is a two acre ? zoning district, and Is co^rised of 5.11 acres dr>’ and 4.55 acres dry co^uouj. A bam exl^ on the southea^ portion ^he property that the Applicant Is remodelln^o Install a guest apartment. The bam Is clas^fled as an oversized accessory structu^f^ It exceeds 1,000 square feet Weinberger commented that asli^nditlon of approval the miSperty owner will be required to file a restrictive covenant on the propei^hat states, In part, future subdivision will be approved that places the structure within a lot u»t has no princIpajU^cture, and if the property Is subdivided, the oversize accessory structure and^nclpal structural^II be located together Nothin a lot that meets that minimum lot area requlrem^for the gl^ size of accessory building. Weinberger Stated that the property does tiolh^ a conforming septic system. The Applicants ■ have submitted a septic design that has beer ^proved by the City, but a condition of approval shall be that a final plumbing Inspection bejifl^ntli the septic system has been Installed and approved by the City. City Staff Is recommending approvaldr^Is applicatllm based on ttie existing structure meets all the yard requirements established b^ity Code for a guest house conditional use permit subject to the conditions that a restrictlv&TOvenanl Is filed on tne property for an oversized accessory . structure and that a final plum^}|@ Inspection be held untih§ septic system has been Installed and approved l>y the City. Alex Johnston had no copl^lnent on his application. Hawn commented th^f^ere does not appear to be any areas of There were no pdNlc comments. ention with this application. Undquist i^ved, Stoddard seconded, to recommend approval of AppUcation #2486, 940 Browrt Road South, to allow a guest house conditional use permit subject to the struct!^meeting the yard requirements established by the Municipal Com fora guest hou^condltional use permit subject to the fpllowing conditions: The pr^^^ owner file^ restrictive covenant on the property for an oversized accessory structulEi^as outlined on Pj^e 1, Items A, B, and C, of the May 10, i; ) Zoning Administrator's Report, M^hat Inal plumbing Inspection be held unfil'a septic system has been Installed and approved ly the City. VOTE: Ayes 4, Nays 0. ’ ♦ . •• I • Item #7 follows Item #10. . (#8) #2492 RICk AND GAlL LUZAICH, 2490 OLD BE/I l CH RbAD - VARIANCE AND CONDITIONAL USE permit ; 7:23 p.m. - 8:17 p.m. • ‘ * The Certificate of Mailing and Affidavit of Publication were noted. Rick and Gall Luzalch were present • • • • Page 7 • : • r . • • •• • ^ • Phil Reznlck, Attomey-at-Law, was presenl. . • * * s * * * Weinberger staled tKe Applicants are requeMlhg varianceand conditional use '^fryit approvals for • lakeshore land alteration, Including grading and conatrudlon of retaining walls.v.ilhin 75 q. tne lakeshore and wUhln a bluff Impact zone; and further request an afler-the-fad approval. Including approval of a restoration plan, for Intensive vegetative removal within 75 feel of the shoreline and within a bluff Impact zone. No restoration at this lime has been completed. Weinberger noted that the members of the Planning Commission have had a” • look at the properly. Staff has concerns regarding the removal of the trees within 75 feel of the. shoreline due to possible erosion Into the lake. • • • • The Applicant Is proposing to construct a four fool retaining wall to extend along the slope. Staff as part of this application. Wally Case, Landscape Architect, has had anoppa^^ally to revlev^^^ the landscaping plan and Is recommending that this property be reviewed by a forester to determine what trees would be best for this type of soil. SSSSSrSESStlr ■ achieved with similar trees. • Reznlck Inquired whether the City was requiring a replanting of rnalure trees ®PP'!®^'2®|f ® same size removed or If the Applicant could replace this type of trees with a smaller size tree. Weinberger staled that the City Is requesting that the Applicant replace the trees with fairly matu. e trees, noting that It Is not possible to replace some of the larger trees. Other surrounding properties. near future. Reznlck indicaiea inauney wouiu iixe w remove, u.o shrubbing, and expressed a concern that the equipment that would be needed to replace tne .trees could cause the soli to be disturbed further. commission.. Hawn staled that the Applicants will need to get together wHh the .City foresters i determine what Is most feasible for this property. Luzaich staled that he Is fine with restoring the property, noting and pruning the other trees on his property and had merely removed what he thought was old Pages i !■ i ORONO PLANNING COMMISSION MEETING MINUTES FOR MAY 17,1999 • » (#2492 RICK AND GAIL LUZAICH, CONTINUED • « % •jnhealthy trees.- • . > •• i • Luzalch ^ated they had proposed the retaining walls In an effort to save the hill. Weinberger commented that the stumps could possibly be removed but that the roots should remain to help hold the dirt In place with new plants and trees planted. Reznick Inquired whether anything could be agreed to tonight. Edc Paulson, Old Beach Road, stated that he has lived In this area for the past 21 years and belongs to the Lafayette Bay Association which has been proactive In trying to preserve the natiirat beauty of Lafayette Bay. Paulson remarked that the properly owners were perhaps Ignorant of the laws regarding removal of trees by the lakeshore. Qaffron remarked that the City of Orono did not and would not Issue a permit to allow this type of tragedy to occur, noting that the City was not notified of this until a week after the work had already been completed. Gaffron stated that the City of Orono Is adamant In Its position that this type of land alteration not occur near the lakeshore and that It Is Impossible to get back what has been "lost .• • • s Weinberger stated that Wally Case Is recommending that this property be reviewed by a forester Who will review the file and look at the types of soils and determine what types of trees could be planted. Weinberger stated that they would like to have this process started sometime this vyeek. Hawn Inquired whether the Applicant's landscape planner could meet with the forester. Gary Mueller, Landscape Architect, stated he would be able to meet with the forester, noting that they are willing to discuss this property and the recommendations that ttiey have. Mueller requested that the Planning Commission provide some guidance as to what they feel should be ’ provided for this area. Hawn stated that retaining walls are not the answer. Stoddard stated that hardcover 'hould be reduce'd and that he would like to see some larger trees planted, . •* * . . • ’ Lindquist remarked that the Comprehensive Plan Is clear and that everything possible should be done to restore what was lost. Lindquist stated that they should meet vdth the CIt/s forester as soon as possible to resolve this Issue. Lindquist commented that this application will need to be - tabled since the proposal Is not acceptable as presented tonight. * • . * . . . • . - . ... • • Berg cbmmented that she Is In agreement with the other members of the Piarining Corhmlsslon and would like to see some larger trees planted In this area to help restore what was lost Luzalch inquired whether the stairway down to the lakeshore was okay. Pages • * Stoddard remarked that the Planning Commission has to act on v/hat Is before H tonight, noting . .' : • • that the'Planning Commission Is rnerelya.recommendlng body and that any plans v/ould need to • be approved by the City Council. Stoddard comriiented that the Applicant should v/ork with City . Staff on the reforestation, noting that he would tike to see some mature trees planted to screen the neighbors'view as well as the proposed hardcover reduced. . ^ I li 1 i ORONO PLANNING COMMISSION MEETING MINUTES FOR MAY 17,1999 * I #2492 RICK AND GAIL LUZAICH, CONTINUED •Stoddard staled that he should workv/ith CKy Staff to oeiermine the appropriate width of ^staliwaw noting that the Planning Commission Is not altemp:iing to deny, access to the lake by the. . Applicant.•; •: • • • . •• • Mueller staled that they would like to remove the slumps, gnnd them down to the wh®re they are no longer protruding, which will require some minor grading of the s ope. Mue ler ^aled that they would also like to eradicate the poison Ivy and other nuisances that occur on the bank. Mueller Inquired whether they could commence work on the retaining wall as a means to . erosion, noting that they will have a civil engineer out to Inspect the pHe to In^re replace some of the larger trees. Hawn stated that they would like to see as large of trees planted as possible that have a fl jod chance for survival, and that perhaps the forester would be In a better position to address that. Mueller Inquired whether this appIlcaUoh could proceed to 'ho City Cou^^^^^^ agreement Is reached with City Staff on a level of treatment that Is appropriate for this area. Stoddard staled the Planning Commission can vole on this application or table the application, • noting that the Applicant will not be able to do any grading or retaining walls. •' • Muellerlnqulredwhetherlhestuipps could be removed.. • Lindquist stated that In his opinion no work should be done given 'he hWory ^ It has been approved. Lindquist remarked that he would not be conrtforlable f PPJ®^f J*0 ^ this property until City Staff and the City's forester has had an opportunity to look at this sHuaUon, and that In his opinion this application should be tabled. Stoddard Indicated they could spray the poison Ivy. Mueller Inquired whether all the weeds could be sprayed. Stoddard staled that only the poison Ivy may be sprayed. Hawn commented that the weeds may be cut Hawn Indicated that this appIIcaUon will probably be denied If voted on tonight. . ?* Welnbetper Indicated that this application requites variances and a conrftll^^^^^^ needs to be acted upon regardless of the landscape plan. City Staff Is willing to work with the Applicant on this matter. Luzalch requested that his application be tabled. . ■ Hawn Inquired whether.the 60 day Ume'llnilt needs to be extended. • . Weinberger Inquired whether the Applicant would be willing to waive the 60 day limllaUon. Luzalch Indicated he would be wlllirig to waive the 60 day time period. Lindquist moved, Hawn seconded, to table Application «492,2490 Old Beach Road, Page 10 / ORONO PLANNING COMMISSION MEETING minutes for may 17,1999 • • •. #2492 RICK AND GAIL LUZAICH, CONTINUED v/Ith the understanding that the Applicant will work v/Ith City Staff and the City’s forester ' on an appropriate plan pf action for restoration of the lakeshore and bluff area, and~ V thatthe60daytimeperiodiswaived. VOTE; Ayes 4, Nays 0. * , V. »• • • • .• (#9) #2493 KATHERINE TAYLOR HOMES, 692 TONKAWA ROAD - VARIANCES, 8:18 p.m. - 8:47 p.m. ^ Certificate of Mailing and Affidavit of Publication were noted. Kalh^e Taylor was present. Barb HugS*j)roperty owner, was present. Weinberger stbted the Applicant Is requesting several'varfances to construct a two car garage where a one car garagesexists and to attach a deck to the second garage on the property. The property Is served with two g^ges, the first Is a one stall detached located on Tonkawa'Road and the second Is a two car gbrage attached to the house. This property Is located In the LR-1B, One Family Lakeshore Residential Dj^trlcL which has a minimum of one acres, and this property consists of .36 acre. The Applicant is proposing to obstruct a deck off the back portion of the two car garage with a spiral . staircase located next to It, v/hicnswould allow access to that area. Currently there are building ‘ permits Issued to this property for the remodeling of an office area above the eki^ng garage. The . deck becomes an Issue because it Is^uw hardcover located over e)dsting hardcover, and any time that structural coverage is placed over n^-structural hardcover, It requires a hardcover variance. The addition of the deck would not Increa^Uie hardcover on this property, nor would it increase the amount of structural coverage allowed on tiVproperty. The deck would bring the structural coverage to 15 percent The Applicant has proposed two options for the gahioe. Option A would move the garage back to the required 30 foot distance for a garage loading space o(a right-of-way. However, the setbadc In this area Is 35 feet, so It would still require a variance to the^eet yard setback. This option Increases ' structural coverage to 16.4 percent, exceeding the 15 percent allowed. This option also allows the occupants of the properly easier access In and out of the.gahsge during the winter months when the steep driveway approach prevents safe access into the proper^ Hardcover would also Increase In the 250-500' setback. Currently hardcover Is at 42.5 percent. Onty a small portion of the residence Is located within the 75-250' setback. The Applicant is proposing h^cover In the amount of 70.2 percent In the 250-500'setback. • • • • . 'V Weinberger stated Option B would utilize the existing location of the one stqll garage. The Applicant would construct a second stall to the existing one stall garage. This malntalns^e garage within the. required setbacks on the property, but still would require hardcover and structuhqt coverage variances. This option would not increase the hardcover as substantially as OptibqA This option simply places an addition on the exlstitig garag j, which Is located approdmately h^to three feet off .the property line. The new garage pressed In Option A would meet the 10 foot sell • • • * • • • • . . City Staff has reviewed this plan and have determined that the Applicant could construct stall garage that would be located 10 feet from the street property line and 10 feet from the side pr^erty .line If the doors are faced away from the street However, this option probably cannot be don^nce City Code requires a distance of 30 feel from the garage doors to the Ireet Tonkawa Road Is a Page 11 mm Tfeescates E ComBOonlty Foreafay Cons^liAnts • • • • • 1214 Third Avenue NE Buffalo, Minnesota 55313 (612) 682-9562 Voice & Fax •*. • ?• • •. i • •• V- I .? - .. ••.* • .• • • DATE:June 16.1999 TO:Paul Weinberger Assistant Zoning Adniinistrator City of Orono P.O.Box 60 Crystal Bay, MN 55323-0068 FROM:Peter J. Bedker, Ph.D. Consulting Community Forester !# •Luzaich Restoration Plan Parameters , 2490 Old Beach Road Application #2492 . • • • • • •• Thfe following are parameters that should be used to design and evaluate restprafion plans for the Luz^ch ' residence at 2490 Old Beach Road, they were prepared to meet your stated desire objectives to restore • the lakeshore to wooded, natural appearing landscape In as short of time as possible. These parametere were developed at your request and are based on on-slte observations and measurements made June , 1999 and June 14,1999. Observations and Backoround The April 19,1999 survey (Coffin & Gronberg, Inc) of the property Identified a total of IBtreeswito stump diameters of 12 Inches or greater thatwere removed from the rear (lake side) of the residence. Ori-stte InvesligaBons Identified an American linden stump (21 Inch diameter) located 32.5 feet northeast o e northeast comer of the Luzaich residence that was not Indicated on toe survey. Spedes , canopy trees was as follows: 47®/o sugar maple {Acersaccharum), 47% American Bnden (Vllia amertcanaj • and 6% northern red oak {Quercus njbra). Understory trees Included sapHng and seedlings of these species as well as Ironv/ood {Ostrya virgto/ana) and ^erican elm {Ulmus americana). The trees removed were a remnant of a mature sugar maple - basswood forest The height of remalrung trees on adjacent properties to toe are 80 to 85 feet Tree diameters at 4.5 feet above toe ground (DBH) were estimated based on measurements height and diameters. An estimated 6,950 In^ of cross-sectional area of trees were remove! The value of the trees removed was estimated to be $48,100 using methods established by toe Counc Landscape Appraisers (1992) and toe Minnesota Society of Arboriculture Plant Appraisal Committee Plaitl Health Care Management ■ Tree Management Plans ■ Tree Inventories H Hazard Tree Asse »» MWrtr - Mr. Weinberger r June 16,1999 Page 2 t • • • *••••• • *• • . * ' • • • «•••••-t* • > . j .• (Simons 1996, Simons 1999). Since the trees were missing, average values (70%) were used for •condition, contribution and placement with the exception pFTree 14. This tree had extensive decay in the " stunip therefore the tree had no value. Table 1. presents species; stump height, .stump diarhetar, estirnated ’ DBH and estimated value for each of the significant canopy trees. m The total area of canopy removed Is estimated to be 14,450 fl^. This estimate Is based on the following ' average crown diameters: Amencan linden Red oak Sugar mapie 50 feet 50 feet 40 feet This area represents the union of crowns v/lth the above diameters centered over their stump location^. The trees were located on a northeastern slope facing the lake. The steepest part of the slope represents an 18 foot vertical change of grade and ranges from 27 percent to 60 percent from west to east In a few locations, equipment ruts were left during tree removal and the ruts have begun to erode. This slope also creates Issues of access and limits the type of equipment that may be used on site. In addition, the access • from the front yard to the back Is only 10 feet.wide. CorniENTS 1. It Is my opinion that the circumstances of the unauthorized removal of trees dictates that the restoration plan be consistent with the "Reasonable and Practical Replacement Ctosf method of plant appraisal (Council of Landscape Appraisers 1992). This method establishes the appraised damages are the "cost to replace the number, size and species of trees destroyed to the extent that 1) replacement serves to substantially restore the character and quafity of the property... and 2) the cost of replacement is not greatly disproportionate to the resulting restoration..." ■— 2. It is not reasonable or practical to transplant large trees as part of this restoration. The Amative Is to establish a approximate time frame for the r^estoration and to plant trees that with anticipated growth . will largely restore the quality and character of the site within that established time frame. A reasonable . time frame Is 20 to 2$ years. = • 3. With growth, 2.0 Inch caliper trees planted on average with a 25 foot spacing would reach crown closure In this restoration time frame. Twenty-nine trees planted at this 25 foot spacing would be -. requires to completely replace the 14,450 f? of canopy removed.• • ••• • • . • • • 4. The kinds of trees planted should be consistent with the those that were removed p.e. largely sugar maple and American linden with a few red o^ mixed In). These trees are readily available In 2.0 Inch caliper. • • J • Mr. Weinberger-June 16,1999 Page 3 • % •• • • • » • •• .-.M. • • 6. The above spacing should be staggered somev/hatto provide for a more natural look. ••• * •.*. * . 6.- At tiie top of the slope and towards both sides, larger 4.0 to 4.5 inch caliper trees should be planted. •, •. •' These trees by established standards should have an average height of 16 to 18 feet and 18 feet and greater, respectively (ANSI Z60.1 -1990). These trees should provide sufficient to begin to soften and obscure the roof fine of the Lusaich residence from the lake as soon as they are planted. The pe^ of the east gable Is 18 feet above grade and the peak of the gable end In the center of ttie house Is 26 feet above grade. ■ ... , 7. Exlsling stumps and root systems should te leftin place. They will conlinue to stabilize theslope and prevent erosion. Any engineered solution would replace the natural character of the site. The ^ exception to this are three stumps located In the center of the house at the top of the slope, these may be removed with a mlnlmuni of concern. ' ' . • 8. Planting within the slope should be done by hand with a minimum of soil disturbance. The above parameters should provide sufficient guidance for developing a landscape restorafion plan for the Luzalch residence. Unfortunately, it will still take time for the landscape to recover. ^ Please cdl me if you have any questions, or if 1 may be of further assistance. • • • Sld( lely, Peter J. Bedker, Ph.D. Consulting Community Forester f .. • •• •.• £ » • .. •• • .V*. . ' Mr. Weinberger-June 16,1999 Page 4 %• . Table 1. List of significant trees removed from the Luacich residence, 2490 Old Beach Road. ,•• • • Tree • • . • . .• • • •• • • • Species . V • ‘ Stunip ' Height (ft) • • • •• '* . * * Stump Diameter ' On) • • . Estimated ‘ DBHGn) • * * * 1•Estimated Value ) e 1. . • Sugar maple 4.5 15.7 15.7• •$1,600 1 2 American linden 3.5 • 20.4 19.5 $2,200 I 3‘ • Sugar maple •. 2.1 21.0 18.8 $2,200 4 American linden (five stems) • • »• . 0.8 0.8 0.8 0.8 0.8 . ‘ ‘ 16.2 .. 132 ■ 13.2 12.6 14.4 23.3 e• • % $ • • • • $3,200 • e I1 • • 5 Sugar maple 1.5 18.0 13.6 $1,300 6 Sugar maple 0.7 15.6 11.7 $1,10-0 7•Sug^ maple ’ . * • (two stems) ’ ' . 0.7 ‘ •0.7. *19.2 31.2 . 28.11^ • ‘ $4,400 8 Sugar maple 1.0 26.6 20.3 $2,500 ♦ 9 • American linden 0.7 33.0 25.6 $3,600 10 Northern red oak 4.5 30.6 30.6 • $5,100 11 Sugar maple 1.0 25.0 19.2 $2,200 12 • • American linden . (five stems) • . • • • 1.6 1.6 2.8 2.0 2.A• • 20.4 22.8 22.2 12.0 • . 21.6 • 41.21^ • • ^ • $7,700 13 Sugar maple 1.6 19.2 14.5 $1,400 14 American linden 0.7 24.0 18.4 •■$0 15 American Dnden 1.5 24.6 18.8 $2,000 16 American linden 0.8 45.0 35.0 $6,100 17 American finden 0.5 21.0 16.0 $1,600 • ••Total $48,100 * ^ i I area of tfie combined stems. • •f 2- . TO;Chair Havm and Orono Planning Commission Members Ron Moorse, City Administrator FROM; . • * • • • ' •* Michael P. Gaffion, Senior Planning Coordinator^ J5ATE1.V .;;^Junel7;1999;;:.' : v*‘rU • . *• —' V.’:• '** ’ ’ • • . • •• • - •. • • • SUBJECT; #2492 Rick & Gsdl Liizaich, 2490 Old Beach Road - After-the-Fact Variance and CUP - Continuation of Public Hearing . • . * • • • *• • • • Zoning District: LR-IB, Single Family Lake^ore Residendal District list of Eriiibits A - Revised Plan Submitted by Applicant B “ Restoration Parameters Recommended by Forestry Consultant Peter Bedker C-60-day Review Period Waiver . . • . D-M^oandExhibitsofMay 10,1999 * • • * E - Draft May 17 Planning Commission Minutes • a. . On May 17 Planning t[!ommission reviewed the proposed restoration plan offered by the appliemt and generally concluded ftiat tiie plan was not appropriate. Planning Commission tabled e proposal and suggested that applicant prepare-a revised plan ^er consultation widi staff and the .. .Ci^s consulting forester. The City retained Peter Bedker, PhD., a consulting forester, to review the property and reco^end parameters for restoration of the site. His report and recommendations are attached as Eichibit B. Prior to receipt of Bedkei's recommendations, applicant's landscape architect, Gary Muellw, subnutted a revised landscape plan proposal incorporating a single retaining wall at the base of the slope, and still requiring regrading of the entire slope. This plan proposes a small number of replacement trees riong the sides of the property. Staff is advised that Bedker and Mueller have discussed Bedker’s recommend^orM, and ap^nt^ • agree that their individual approaches or strate^es for restoring this site are quite divergent. It ’ be fair to say that the applicantfs plan is Si good laridscape plan, but it is not n restoration p an. c Ci^s goal is to have the lakeshore restored to a wooded, natural appearance as qmckly as possible. • Brief Summary of Forester’s Comments and Recommendations - A total of 17 trees with stump diameter 12" or greater were removed from the lake side of \ -Vi the r^idence. These were primarily maples and lindens. The value of the trees removed b estimated at $48,100 using standardized appraisal methods. It would generally be unreasonable to ejqpect restoration costs to exceed tins amount. • ••• #2492 Rick & Gail Liizaich June 17,1999 • •'f •• •• i • Page 2 Larger 4.0-4.5 inch caliper trees should be placed at the top of the slope to soften the and obscure the rooflme of the existing residence as viewed from the lake. A majority of the existing stumps and root systems should remain in place to stabilize the slope. ... Planting within the slopes should be done by hand to avoid soil disturbance. Bedker indicated to staff tiiat the retaining wall at the base of the slope is not necessary for stabUization of the slt^e; it is purely an aesthetic item. There are a few areas where ruts fix>m the tree removal equipment have started to erode. These should be filled and sodded ASAP. He indicated tiiere is no strict need to place larger trees at the base of the slope, as they will not assist in adding to the visual restoration. • • • •. • Brief Review of Revised Proposal Applicanf s revised proposal was submitted witiiout tiie benefit of Bedkeris recommendations. Hie revised proposal includes 4 birch clumps at the base of tiie slope and a half-dozen maples along the 2 sides of tiie site. Other proposed plantings are primarily shrubbery, eitiier along the edges of the lot or on the lake side of the retaining wall. The apparent reason for the S' retsdning wall is to slightly decrease the slope above it The proposal results in the following hardcover changes on the site per the calculations of the applicants landscape architect: '. • • • . •Easting . Mossd . 0-75’ Zone 75-250'Zone 250-500'Zone 0.5% 31% 15% 0% 25% 30% 3.0% 32% 15% (2.5% increase) (1% increase) (no increase) Lack of Conformity with Comprehensive Plan and Zoning Code The applicants revised proposal makes no attempt to, over time, restore the site to its original appearance. It appears to be a second generation attempt to provide a landscape plan that meets the 4 . • It wouldn't be practical or reasonable to transplant tiie site with large trees. However, 29 trees : .‘■pf2-inchcaliper(maplesandlindenswithafewredoaks)■ona25'.averagespacing'would.,‘. ; rqjlacethel4,450s.f. lost canopy in a period of20-25 years. Spacing should be staggered ' ' to provide a natural look. • . i • ^ • t #2492 Rick & Gail Liizmch June 17,1999 Page 3 .appUcant's goals for the property; .The City's philosophical goals and policies for its lakeshore are ; '• • statedintheComprehei^ivePlanyeryclearlyohpages3-18thrpu^3"23.GeneralPolicy9pnpage 3-20 ^tes: "9. LAKE SHORELINES WILL BE PROTECTED FROM ALTERATION. Natural vegetation in shorcland areas will be preserved insofar as practical and reasonable in order to retard surface runoff and soil erosion, and to utilize excess nutrients. Clearcutting will be prohibited. In areas of soil or or wave action erosion, natural stone rip rap shoreline protection will be encouraged. Urban Area Policy 2 on Page 3-22 states: • * "2. RETENTION OF NATURAL VEGETATION WUX LIMIT THE IMPACT OF • URBANIZATION AS VISIBLE FROM THE LAKE. Building heights vwll be limited to less than the typical tree hei^t Minimum green belts will be provided with prohibitions against clMrcutting or excessive thinning of vegetation. Natural vegetation will be preyed on slopes. Retainingw^ • will be discouraged except when absolutely necessary to prevent erosion,in which case they will be screened with natural vegetation.” • • . These policies have been in effe^ sihw 1980, andOrbno’s Shoreland or^^c^ and tree protection ordinances as noted in the May 10 staff memo have long been in place to implement these policies. Staff Recommendation The applicants revised plan does not meet the goals set forth in the Comprehensive Plan, and does net come close to matching the recommendations of the City’s forestry consultant for restoration of this site. The revised plan should be rejected. Planning Commisaon should consider the followmg options: 1. Vote to deny the request for a CUP for retaining walls, and recommend to CouncU Aat the . applicant be required to submit a restoration plan that substantially meete the.recommenMtions p the City’s forestry consultant. Staff would forward the applicatipn to Council’s June 28 • unless applicant wishes additional time to generate another plan. This action will send m application forward to Council more speedily, potentially getting restoration stented sooner, bu Planning Commission may lose the chance to review and approve the next plan that genera OR 2. Table the request, and provide applicant with additional direction as to what parte of the plan are deficient, and direct that a further revised plan be submitted for Planning Commission revie at the July 19 meeting. This action will result in an additional month delay before restoration c begin, but allows Planning Commission to review the next plan that is generated. .. * ■ t • • 0 S '• • .1 .• • ............... ............. • • # •• .* • *MMSN • OAtC ; ■ ■ * oacMraoN ' • • • • • *.«• •7»nr • • **,.'*• COFM'& GBOWG/IKC rl' • •1 TO:Chair Hawn and Orono Planning Commission Memhers Ron Moorse, City Administrator . -V • RROM:/; Paul Weinbeiger, Assistant Zoning Administrator.. .... . .• • . • . **• * . • • , *• . ‘ • ‘ •• • . . •. . ' •• •*. *1* • *•* • • • * •*•'•* *•’ .• -.•••• • * • ... DATE: Mavin 1000 •May 10,1999 SUB3ECT: #2492 Rick and Gan Luzaich • • 2490 Old Beach Road After die Fact Variances and Conditional Use Pennit-Public Hearing Zoning District: LR>1B One FanulyLakeshore Residential District (1 Acre) Lot Area:55,215 . •square feet (1.27 acre) Application: ‘ ’ The applicants request variance and conditional use permit approvals for lakeshore land alteradoii including grading and construction of retai ning walls within 75 of &e lakeshore and within a bluff impact zone^ and lurtiier request after-tiie-fact approval, includiiig approval of a restoration plan, for intensive vegetation removal within 75' of the shoreline and witiain a bluff impact zorie. . • • .* *’ . * '*••* * •• . ***•**•. , ^ ■ In early ^ring the property owners removed about twenty mature trees'vdthinbo^'fiie 75 lakwhore setback, where no vegetation removal is allowed, and vdthin the bluff impact mne. The applicants have provided a restoration plan that includes a series of retaining walls that will protect the bluff from erosion and provide planting areas^ A number of perenmal plantings and small trees are proposed in tiie plan which will be located on the hillside between tiie retmning walls. Most of the vegetation located on tiie interior of the lot will be shrubs. The property edges will be lined wiih a series of Techny Arborvitcas. The landscaping plan has not addressed the restoration of the type of trees removed or the restoration of trees on tiie interior of the property. The type of restoratiou proposed is not conastent with the surrounding properties nor is it consistent with what had existed on the property prior to remov . Basswoods, maples and oaks make up the ^oreline and bluff re^ons along ^s portion of the 1 e. The applicant's landscape plan does not propose any natural tree replacement. The Comprehensive Plan addresses the issue of maintianing a natural appearance ^ong lakeshore properties. The Plan states minimum green belts will be provided with prohibitations agamst clearcutting or excessive thinning of vegetation. Natural vegetation will be preserved on ReUdning walls will be discouraged except when absolutely necessary to prevent erosion, m w c case they wll be screened with natural vegetation. §2492 Rlek and Ceil Ltneleh 2490 Otd Bioeh Reed dfttrikt Feet Yartateu end CendldonaWst Permit 3/17/99 Fasti This application requires the following variances: 1.Section 10.22, Subd. 2 and Section 10.56, Subd. 16 (L)(2): Lakeshore Hardcover and Xiand Alteration Regulations: Within 75 feet of the shoreline (929.4') there shdl be no excavating, filling, hardcover, temporary or permanent structures.-. Within 75'to 250 feet of the shoreline there shallbe no greater than 25% hardcover. Withiii 250 to 500 feet of the shoreline there shall be no greater than 30% hardcover. The proposed plan would increase the amount of hardcover in the 0-75' setback from 200 s.f. (1.5%) to 4,120 s.f. (30%) to allow a series of retain walls along tbe bluff The amount of hardcover would also increase by 405 s.f. within the 75-250' setback. . 2.Section 10.22, Subdivision 3 and Section 10.56, Subdivision 16 (I) (1): Tree Removal Regulations: No live tree within 75 feet of the shoreline with a diameter of six incbes or more shall be removed without first obtaining a permit from the City. Such permits shall be issued by the City staff provided that at least a like numbn of replacement trees of a size and nature found acceptable to the staff are planted, any question involving the number of trees to be replaced will reqiure approval •3. ^ • Section 10.56, Subdivision 16 (I) (2): Intensive Vegetation Clearing: Intensive vegetation clearing within 75 feet of the shoreline and on steep slopes within the Stioreland Overlay District is prohibited. Limited clearing of shmbs and trees less than d inches in diameter and • * cutting, pruning and trimming of trees of any size is allowed to provide a view to foe water fix>m foe principal dwelling site &ad'td accommodate foe placement of permitted stuhways and landings, picnic areas, access paths, beach and watercraft access areas, and permitted lock boxes, provided that foe screening of structures; vehicles or other facilities as viewed from foe water, assuming summer, leaf-on conditions, is not substantially reduced. This application requires the following Conditional tJse Permit: 1.Section 10.03, Subdivision 19: A Conditional Use Permit is required to allow foe grading and placement of retaining walls within foe lakeshore setback. Vegetation must be made available to adequately screen structure including buildings and reUuning walls, from public waters. The proposal will ako change foe natural grade within foe 75' lakeshore setback, requiring a Conditioriat Use Permit ' .. . • • • - ♦ •• • • • •* §2492 SlekavlCattLtizaleh 2490 OUBtaeh Reed AJitr At Feet YerUtnett and CendUlonat Vie FtmU S/J7/99 fast 2 I Pertinent Ordinances: •. ■ Section 10.22: Regulations for the Lakeshore Residential Zoning Districts '.Section 10.22, Suhd. 2; Allowed Hardcover-. ; *•. • - • I • Section 10.56, Suhd. 16(L)(1): Allowed Hardcover • Section 10.56: Shoreland Management ANALYSIS J.of Area and Yards LR-IB (1 acre) tot Area Lot Width • • Lakeside Yard • Side Yard • S&eet Yard • * Required • 43,560 s.f.140'75'10'35' Distance from Shoreline • • • * Total Area In.• • Setback • Existing Hardcover • Allowed Hardcover Proposed Hardcover Variemee Requested • 0-75'13,690 s.f.200 s.f. (1.5%) none (0%) 4,120 s.f. (30%) # - ^ none All the new proposed hardcover will result from die series of retmning walls being proposed foi the slope. Structural Coverage Toted Lot Size 55,215 s.f. Total Structural Coverage 5,920 s.f. Percentage 10.7% 'll if •t • The applicants are not proposing any structural alterations or additions on die property. 91492 KdceniGaULuzaleh 2490 Old Biaeh Read Afiw du Fact Varlaneu end Condldond list Ftrmit uxim Issues for Discussion . . • * • • • * •* . ; •. ’ vl.. Tlie vegetation proposed is not consistent with the types that were removed witiiout obtaining • • .1, a perirdt and me not compatible with.the vegetotipn on surroimding properties.-iThe.Code , ' states no' live tree within 75 feet of the shoreline with a diameter of six inches or more shall * be removed without first obtaining a permit firom the City. A requirement of the permit is at least a like number of replacement trees of a size and nature found acceptable to the Staff, Planning Commission and Ci^ Council be planted. 2. 3. '4. The landscape plan does not address tree replacement on the interior portion of the lot along tile lakeshore and near the residence. The m^ority of the plantings witiiin tiie slope are smaller shrub style plantings. No mature trees have been proposed that would help to screen the residence from public water view. • • The applicants should provide reidsed hardcover calculations for tiie 75*250' lake^oie setback and the 250-500'lake^ore setback. RECOMMENDATION Stasis recommending denial of the landscaping plan. The plan'does not address the lyp^ and dzes of trees removed. The plan shoitid include plantings of mature basswood/oak and maple trees throughout the lot, e^ecially along the lakeshore and on the hillside. §2492 KekpndQattxcelch 2490 Old Bteeh Read Aft*' 4ht Feet Varfanets end Conditional Vst PtrmU Sfn/99 faff A L^f SI u:-, •I • • % • Attacbments A B. ;C D E F G H 1 J • .• Application ■-LocationMap : ■' Flat Map Site Survey Landscape Plan Tree Removal Survey Grading Plan Hardcover Retaiiung Wall Plans Property Owners List V • •• vr* •. , - v ■ . •• • , ••• • • ’ . •• . : . ••• . ••• •. •• • .* f • • • • .* §2492 Hkk end Gelt tuxaldi 2490 OUBtadt Rood dfttrdu Feet VeHenetsendCondUional UteFermIt S/17/99 FefS • 'fot' • • *♦ . • • • . • ** t .•* * • • • • : ‘ • ^4/'^ ^ ^ 0 y Afn\ \ A.I ay- . ^' ' 7/v<?» •• ., A ' * ■ ’ '• ’• i \ ' . AppTicfltion # ^ ^ ^ • . . ; ♦•*.; ■ . • '. . ■• DateRficerved ^ I ^ ' . AmoimtPflId ' 'S‘CO • ■ •• 'O -. .-..CnY oi-ORONO -’.GErfelUi’RAOT• v: ;• • •pRbpERTCixicA'noi^ Iq ^ Wj>'' •' Site Address , • _ r * Type of-Application to be Filed 1 —!— Property Identification Number (PJD.'l \ \ * ( --cyQP&n --------- oJhO C-^L Ls^iMcSh Phone fhome'>^a^'2-*t*^^~~y'2fc'^^' Plione (\uc\rV\«sV-P^ Address pA>=(n-nJS PQitfcAK VLOT^ty CTXtK^O —_— Zip„<;:<^3?Ll. • * * • . . OWNER (tf different than applicant) Name . •, AfAfP Address Phone (home). Phone (work). City Date ProEfiEtyAcquiredropsEty/loj Up^S- Zip. (monthtyear) llTOES - GONiiraONAii DSE _____$ 75.00 Por each variance request with CUP application _____$175.00 Residential Accessory Use ._____$250.00 Institutional (church, school, etc.) _____$225.00 Guest House^Guest Apartments _____$200,00 Duplex Crcdh/Bldg $300j00- CommerciaPIndusirial Use • • $2lb.00 Land Alteration ~ • • • Grading and filling - designated wetland or floodplain Grading and filling • 501 cu. yd. or more Grading, seawsiii, retaining walls within 75' of lakeshore _PRD/PID - see Pee Schedule. - ' ^ ,1 $150.00 Renewal Pea (no change flom orig^ application) .• _ After-thfr-Pact Fee - Dquble Current Application Fee \ •.. • OTHER APPLICATIONS , ^ ^ _______ S250.C0 Commercial Site Plan Review (+ constant fees) ____^ $300.00 Vacation ______ $200.00 Easement Vacation _____$100.00 Easement Vacation With Subdmsion _____$350.00 Rezoning (PUD - refer to fee schedule) _____$350.00 Comprehensive Plan Amendmient $100.00 Appeals ; • Other - see Fee Schedule t p I aOdscaRS. L>r*OC5kpU^^ .Ai«>OCUA,Te^ RiOM VArtX5>f JbtAfCi \ Crystal fcv^'vr V^^i^'i'sVi;>....rc >K\ * *•* V-.v*ZJC/V t >v»Tf-v'I;7L'»OW'?^(aS?’** *’s to ass^ cmr ,^VHO«LHff o §• o 3:.Vy*« ^ TV •' •V'^aiTiaro • (19) i ni7isr (27) / ^ ^\t \ if \ % k^(in V' •■ V ■.■■•■ ■■ nu • •• --------srnp —;-------\ ^ u^jitr^rri Y./ : 4* i ••■•' ■' ■ ->v • • • • il 9 (29)” M C • • LT- ■■■■■’ Tito T f %tv • • (10 ^•X<*>X*X'C 1^ iw.tn I m (”) —pr"T:s <0 fi (12) f ‘t—IV8 m 1 .a (i) * ^ 19 $ »' ! ® ‘ 1 a (j») J 1 ‘ 02) S t9 >/ ’ . ci) ^ J ____ - • E1^4 } • f%\ cr (0 -"W tr- r 1-' (50 (SI) n (23) (») (to) 71 (22) w (49) T *t«< (It)I Application Date: 6/3/99 Completion Date: 6/3/99 60 Day Deadline: 8/2/99 COUMrii MCfTTlNQ JUL 2 6 1999 Cl IY ur OHONO REQUEST FOR COUNCIL ACTION DATE: 7/20/99 ITEM NO: ^ Department Approval: Administrator Reviewed: Name Kris Jenson Title Asst. Zoning Administrator/Planner Agenda Section: Zoning Item Description:#2502 William Wear - Orono Self Serve 2160 Wayzata Boulevard Conditional Use Permit & Variance Zoning District:B-1 Retail Business District Lot Area:2.5 Acres Application: The applicant has requested permission to erect a canopy over the gas pumps located at the Orono Self Serve. In order to construct the canopy, the applicant needs an amendment to the Conditional Use Permit for the Motor Fuel Station, as well as a variance to locate the canopy within the front yard setback. A portion along the front of the applicant's property was taken for the Highway 12 Right-of-Way easement, and the front yard setback is then from that easement line. PLANNING COMMISSION RECOMMENDATION: To unanimously approve: 1.A conditional use permit amendment for the purpose of constructing a canopy over the existing gas pumps. 2. A front yard setback variance to allow the canopy to be constructed 6' from the property line, where 20' is required. A 14' variance is required. STAFF RECOMMENDATION: To approve or amend the enclosed resolution. i r t I fc CITY OF ORONO P.O. Box 66 Crystal Bay, MN 55323 612.249.4600 ZONING FILE #2502 NOTICE OF PLANNING COMMISSION ACTION DATE OF NOTICE: July 20,1999 TO: William Wear COPIES: 36 Hackberry Hill Long Lake, MN 55356 John Zadurski Griffin Petroleum SVC 8700 Xylite St. NE Blaine, MN 55449 TYPE OF APPLICATION: Conditional Use Permit and Variance DATE OF MEETING: July 19,1999 VOTE: 7 FOR 0 AGAINST Planning Commission recommends the following: Approval of conditional use permit and variance as submitted. NOTES AND SPECIAL CONDITIONS: Applicant's next scheduled meeting is confirmed as: City Coimcil July 26,1999, meeting starts at 7:00 p.m. If you desire certified copies of the official Planning Commission minutes, they are available fix>m the City Recorder after review and approval by the Planning Commission. If you have questions, please call Kris Jenson at 612.249.4600. 1 A RESOLUTION GRANTING A VARIANCE TO MUNICIPAL ZONING CODE SECTION 10.40, SUBDIVISION 6 (C) AND GRANTING A CONDITIONAL USE PERMIT AMENDMENT PER MUNICIPAL CODE SECTION 10.40, SUBDIVISION 4 (B), FILE NO. 2502 WHEREAS, William W. Wear and Malde Wear (hereinafter "the applicants") are owners of the property located at 2160 Wayzata Boulevard within the City of Orono (hereinafter "the City") and legally described as follows: East Parcel That part of the East Half of the Northwest Quarter of Section 34, Township 118, Range 23 described as commencing at the Northwest comer of said East Half of the Northwest Quarter; thence due south (assumed bearing) along the West line of said East Half of the Northwest Quarter a distance of 1311.29 feet; thence South 87 degrees 41 minutes East, 545.87 feet to the actual point of beginning; thence North 87 degrees 41 minutes West, 200 feet; thence North 2 degrees 19 minutes East, 188.93 feet; thence North 87 degrees, 41 minutes West, 200 feet; thence South 2 degrees 19 minutes West, 334.96 feet to the Northerly right of way line of State Highway No. 12; thence South 69 degrees 41 minutes East along said Northerly right of way line 45.94 feet; thence Easterly 364.3 feet along said Northerly right of way line ^ing a tangential curve to the left having a radius of 1587.28 feet to an intersection with a line bearing South 2 degrees 19 minutes West from the actual point of beginning; thence North 2 degrees 19 minutes East, 232.24 feet to actual point of beginning, according to the Government Survey thereof, except the West 200 feet thereof. West Parcel The West 200 feet of that part of the East Half of the Northwest Quarter of Section 34, Township 18, Range 23 described as commencing at the Northwest comer of said East Half of the Northwest Quarter; thence due south (assumed bearing) along the West Line of said East Half of the Northwest Quarter a distance of 1311.29 feet; thence South 87 degrees 41 minutes East, 545.87 feet to the point of beginning; thence North 87 degrees 41 minutes West, 200 feet; thence North 2 degrees 19 minutes East, 188.93 feet; thence North 87 degrees, 41 minutes West, 200 feet; Page 1 of 5 fj thence South 2 degrees 19 minutes West, 334.96 feet to the Northerly right of way line of State Highway No. 12; thence South 69 degrees 41 minutes East along said Northerly right of way line 45.94 feet; thence Easterly 364.3 feet along said Northerly ri^t of way line being a tangential curve to the left having a radius of 1587.28 feet to an intersection with a line bearing South 2 degrees 19 minutes West from the actual point of beginning; thence North 2 degrees 19 minutes East, 232.24 feet to actual point of beginning, according to the Government Survey thereof. (hereinafter "the property"); and WHEREAS, the applicants have applied to the City for a variance to Municipal Zoning Code Section 10.40, Subd. 6(C) to allow a front yard setback variance of 14' to allow a setback of 6' where 20' is required. The applicant has also applied for a conditional use permit amendment to Section 10.40, Subd. 4(B), to allow a canopy to be constructed over existing gas pumps at a Motor Fuel Station. WHEREAS, in the B-1 Retail Sales District, Motor Fuel Stations require a conditional use permit, and a canopy is a structure addition to the Motor Fuel Station, requiring a conditional use permit amendment. Miimesota: 1. 2. 3. NOW, THEREFORE BE IT RESOLVED by the City Council of Orono, FINDINGS This application was reviewed as Zoning File #2502. This property is located in the B-1 Zoning District where the minimum lot area requirement is 20,000 sq. ft. The Orono Planning Commission reviewed this application on July 19, 1999 and recommended unanimous approval of the proposed variance based upon the following unique findings and hardships; A. The zoning lot conforms to the lot area, lot width, side and rear yard requirements for the B-1 District. Page 2 of 5 r 4. 5. B. The gas pump island is existing at approximately 15' from the property line. C. A 3’ separation is required from the existing overhead wires. D. The highway took 10' across the front of the property and 25' at the west property line. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variance would not adversely affect traffic conditions, light, air, nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a front yard variance to reduce the required front yard from 20' to 6' per Municipal Zoning Code Section 10.40, Subdivision 6(C) to permit the addition of a canopy over an existing gas pump island. A conditional use permit amendment is required to allow construction of a canopy over the existing gas pumps, subject to the following conditions: 1.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or tWs variance will expire on that date (July 26,2000). Page 3 of 5 2. 3. Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate and authority granted herein, and shall be punishable as a misdemeanor. The undersigned applicants have read, understood and hereby agree to tie terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City or Orono, Minnesota at a regular meeting held on the 26th day of July, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner (s) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 26th day of July, 1999 by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 5 ■f, STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this __________day of _199_, before me a Notary Public within and for said County, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this___________ dayof__j 199__, before me a Notary Public within and for said County, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public i U Page 5 of 5 TO:Chair Hawn and Orono Planning Commissioners Ron Moorse, City Administrator FROM: DATE: RE: Kris Jenson, Assistant Zoning Administrator/Planner July 6,1999 #2502 Bill Wear, 2160 Wayzata Boulevard Amend Conditional Use Permit Amendment, Variances-Public Hearing Zoning: B-1, Retail Sales Business District Application: To amend the Conditional Use Permit to add a canopy, and a variance to allow the canopy to be 6' from the property line. STAFF SUMMARY A zoning application was submitted and reviewed by the Planning Commission two years ago on the same request. The Planning Commission voted to recomrnend that the vari^ce be approved, conditional upon Staff review of the height of the canopy, a lighting plan, and signage; removal of a portable sign and reinstallation of the pylon sign; and comer angles on the front of the canopy. This item did not proceed to the City Council as Staff did not receive a canopy plan from the applicant. o ir o tuMr. Wear has resubmitted his application for a canopy at the Orono Self Serve. The proposed canopy is approximately 15' in height (to the underside) will have angled comers on the front, in order to maximize the distance between the canopy and the overhead power lines. Lightmg under the canopy will be recessed, and information regarding the lighting is included in the exhibits. A review of the photomeuic plan shows minimal amounts of light spilling over the property line. Signage has not been reviewed as a part of this application, and Mr. Wear must bring any proposed signage to the Planning Commission for their review. The proposed canopy requires a conditional use permit amendment and a variance. Motor Fuel Stations are a conditional use within the B-1 Retail Sales District, and a canopy is an accessory to the conditional use, which was originally granted in 1972. The variance is required for the front yard setback, as the applicant's front yard was reduced when the State took land for the reconstmeted Highway 12 right-of-way easement. Pertinent Ordinance Section 10.40 B-1 Retail Sales Business District, Subd. 6, Setback Requirements (C) Front Yards, The minimum front yard shall be 20'. U2502 Bill Wtar, Orono Sel/-S«rvic* Condiiional Vtt Permit AmendmeiU Jufy6.1999 page-1 1 ANALYSIS B-1 District Standards Lot Area Lot Width Front Yard Rear Yard Side Yard 20,000 sq. ft.100'20'30'10' Subject Property Lot Area and Yards Lot Area Lot Width Front Yard Rear Yard Side Yard 2.5 Acres 364.31'36' to building 6' to canopy (prop.) 54'69', 70' This lot conforms to required lot width, lot area, side and rear yard requirements. CONDITIONAL USE PERMIT STANDARDS The Planning Commission may recommend approval of a conditional use permit amendment if the application meets the following standards: 1.The proposed location of the conditional use is in accord with the objectives of the Zoning Chapter and the purposes of the district in which the site is located and the Comprehensive Municipal Plan; 2.That the proposed location of the conditional use and the proposed condition under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; and 3.That the proposed conditional use will comply mI ’ S of applicable provisions of the Zoning Chapter. Issues 1.The previous variance application from 1997 states as the Hardship/Description of Unusual Property Conditions: State of Minnesota took too much of our property which precludes us from complying with the Zoning Code. Orono Self Service must put up a canopy over the pump island in order to compete with on going businesses. H2502 BUI Wtar, Orono SelfStnUet CondittonaJ Use Permit Amendment My6.1999 page-2 I %■ I 'S;Bff k: r'f i: ti’- STAFF RECOMMENDATION Staff recommends approval of the application for Conditional Use Permit Amendment to permit the construction of a canopy for a gas station. Staff recommends approval of the variance to allow a canopy to be constructed with a setback of 6' feet, a variance of 14' feet from the 20' setback. Exhibits: A B C D E F G H I Application Location Map Plat Map Revised Map Showing Front Property Line Survey Drawing of Canopy Site Plan Lighting Information Neighboring Property Owners List •I H2502 Bill Wear, Orono Self-Service Conditional Use Permit Amendment Jufy6. 1999 pag^3 Application #feO'2- Date Received Amount Paid 1-^/7 cv^ cO CITY OF ORONO - GENERAL LAND USE APPLICATION PROPERTY LOCATION ^, j Site Address HH^O \/^C^\JZL^C(. f!^l(^OCL i^_________^_________ T>pe of AppUcation to be Filed C4Ap/fmnidnVilTf- \//lhAd.il 0 jiZ Property Identification Number (P.I.D.) £3 !2-l COO*2-_________ APPLICANT. Nam e IV- Phone (home). Nam e mUdW ][\J. iWF-_______,_______^ Phone (work)_____________ Addres s mu>0 mUjiVlLKi City IXnj lOJU^ Zip OWNER (if different than applicant) Nam e VVJlXU^i'T') V\i^d^^ Address I HriL(City Date Property Acquired__ I (do) ((i*« not) also own the adjacent parcels of land. Phone (Tiome'l ~ -4-0 Phone Iwork^ J10l4^ Zip __(month/year) FEES - CONDITIONAL USE PERMITS - $ 75.00 For each variance request with CUP application _____$175.00 Residential Accessory Use _____$250.00 Institutional (church, school, etc.) _____$225.00 Guest House/Guest Apartments •______$200.00 Duplex Credit/Bldg I ! ^ $300.00 Commercial/Industrial Use ____$250.00 Land Alteration ____ Grading and filling - designated wetland or floodplain ____ Grading and filling - 501 cu. yd. or more ____ Grading, seawall, retaining walls wthin 75' of lakeshore '.1 PRD/PID - see Fee Schedule $150.00 Renewal Fee (no change firom ori^nal application) After-the-Fact Fee - Double Current Application Fee OTHER APPLICATIONS _____$250.00 Commercial Site Plan Review (+ consultant fees) _____$300.00 Vacation _____$200.00 Easement Vacation _____$100.00 Easement Vacation With Subdmsion _____$350.00 Rezoning (PUD - refer to fee schedule) _____$350.00 Comprehensive Plan Amendment _____$100.00 Appeals Other - see Fee Schedule r REQUIRED SUBMITTALS 1. 'J Completed Application Form. ^ Describe request in detail.2. 3. 4. ^ Certified Property Owners List of owners within 350', labels and plat map (you must obtain this list, labels and map fi-om Hennepin County Department of Finance, A-603, Government Center, 348-3271). 5. y VJUVwlIUllWilL ^ Certificate of Survqr (signed by a licensed surveyor) - refer to handout for survey information. ^ Attach legal description to application if not included on required survey. 7. 6. M/A Topographic survey (existing and proposed contours) if land alterations involve changes in elevation (grades). ____List of the legal names (include marital status) of all persons with an interest in the property. This would include name(s) of applicant(s) if not current owner(s). Construction plan, if applicable (see staff for requirements). ____As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. 8. 9. YOU ARE REQUIRED TO SUPPLY 30 COPIES OF LARGE DOCUMENTS OR COPY FOR REPRODUCTION (11” X 17" OR SMALLER) FOR ALL DOCUMENTS SUBMITTED. (Staff will require to scale drawings of all documents, plans, etc. to be submitted.) The Applicant and Property Owner must sign this application. Please remember that your application is not complete if the above information has not been included. Certification by Clerical Department that Land Use Application is complete. Initials of Clerical Staff:________________ Date APPLICANT'S SIGNATURE The applicant herd>y agrees to provide all information required or requested by the Zoning Administrator, agrees to pay additional fees (staff time not covered by ori^al fee payment) and/or unusual expenses incurred in review of this application, and certifies that the information supplied is true and correct to the best of his/her knowledge. ^plicant's agnature correct to the best of his/her^< Date O tVNER'S SIGNATURE The owner hereby acknowledges and agrees to this application and further authorized reasonable entry onto the property by City staf^ consultants, agents, commission members, and Council members for pp^oses of Jnves(igi[pkrn,,9q^^erification of this request. Owner's signature Date Applicant must have all submittals into the City offices 25 days before the Planning Commission Meeting. Planning Commission Meetings are held on the third Monday of each month. Applicants must be present at all scheduled review meetmgs of the Planning Commission and Council If an applicant is unable to attend a scheduled meeting, please make arrangements to have an authorized agent attend in your place and advise the Building & Zoning Office of this change prior to the meeting. i r ♦1 Locpmow o *•' ■ •••• •• • : •* : % 2605.55 RES ” .................. ^I.............. WAYZATA BLVD W » » plat jai^y^__u,. • • • • . • CERTFICATE OF SURVEY FOR •WILLIAM WEAR ;•• N THE NW 1/4 OF SECTION 34-118-23 •‘ • HENNEPN COUNTY. MNNESOTA * • . *• • • • • •.'•L • •• • r. ric mmt • • f « • -.4 CQ O .snovvm on Qanof^ tYA- 'par+ of-Htic- cucp/'^a^mce. ■A •!: ' f ■^v1 -T'j ys'‘i‘ 1 U P»s+ A 97WVrtVA W>VW NIV 3tiKy» an Li ajLHAx colq v^nryotixTLi mu.-iw9 NW a^tvi i;r^OT /1M<1 Y1V2XVM 0 ‘»lt 71V3M Tlld NW 9N«n dA->a yiyrAVM (nil 39I^•^I3S sH3C CN(72l<?U.'9-L Vfd; «Ad -M ©I •i I •I SI •I I \ • • _ . : 1 ■'".. :r~.____; f S];», 1 S'. 1 *'<•; \ LSI SCOTTSDALE LIGHTING-UPGRADES f . 4 7 »4 *: I 2^^^ --------------------------- •. * »■■<.«.• 1 ■•—*• <r^ =-.'g=‘r~^ i 7 :- • 320 watt Sup^r Mefal Halide tixfure • Vertical bum lamp • • • Reduces energy consumpHon by 20 percent • Reduced maintenance —ground relamping • Borosilicate prismatic glass lens • Five-year ballast warranty • Lowest cost of ownership 1 I •Jt* . *'***: V*.*'‘ ^ ' *.**' 'v m * f ■ V '^jfi •, ' ■ ^ I • jt’ * ^'C - *■• j ■ ' \-'L- / : .4 : .1*' %; • ■• • • «:• ♦v'* • ^r^y^^^The.Scottsdale introduces a totally hev^cdncept in cdriopy lighting upgrades, •! ■ ' *. The Scottsdale is a reflection of everything you need in a canopy lighting upgrade — brighter illumination of vertical surfaces; energy efficiency; and lower total cost of ownership —all wrapped in a sleek design that is easy to install and maintain. Why Upgrade Your Existing Canopy Lighting? Upgrading your lighting is perhaps the quickest, most offordoble way to dramatically improve the appearance or your site and increase business. Better lighting instantly creates a stronger sense of safety which makes both customers and employees feel more secure. Law enforcement agencies agree that more effective lighting is the number one way to discourage crime and improve safety. Finally, a lighting upgrade will improve your long-range visibility —to better attract and welcome patrons. Why Upgrade With Scottsdale? No other upgrade can match the advantages of the Scottsdale. Our unique design provides the strongest possible verticol light distribution for illuminating pumps and other under-canopy surfaces. Built-in efficiencies such os a 320-wati lamp and a prismatic glass refractor provide m^re uniform lighting to further enhance youi site's visual impact. .^11 this performance is packed into the most energy-efficient canopy fixture on the marke*. Visual i z ^ t. h e, dip f e r e n c e retrofitting w BEFORE 12 Existing 2x2 Fixtures **S T 9-m\ i* i. ‘ f;sr- ss"\ ~ - I* *rxrs - r . 1 AFTER Same site oFter retrofitting with 8 Scottsdale fixtures VERTICAL ILLUMINATION PERFORMANCE COMPARISON JO 4^—43- rTTTTT S£PHI»^ « -TE 2145 12.43 BEFORE VALUES SUMMARY*’ *• FOOTCANCIES AVG VAX.,v;n AFTER VALUES BEFORE 137 23 10 AFTER 44 43 40 POSITION YOUR SITE IN THE BEST POSSIBLE LIGHT Good long-range visibility affects your image and directly influences sales. The Scottsdale's superior vertical illumination performance maximizes the visual impact of your dispensers, spann jrs, column wraps, and merchandising graphics. The Scottsdale helps ensure safety and security for both customers and employees—while deterring crime. 4 NS S\.V •.■. V i-..;.. V V;v .- A- A •* >li -IV* '1-• • • -f «• 8 ^ ■ ■ N'lg • - —•• *•• • ., f .1 '1- •- ; ' •• ♦ • • • r • »*• #7 •' •ir A * • •* K.:// ■ “ / V .V • Ik I /JJ.1 HIGH-PERFORMANCE ScOTTSDALE CAN (12) 400 WATT FIXTURES Standard Energy Consumption 440 WAHS* X12 FDOURES 5420 WATTS x08t (per kwh ) $.4416 (per hour ] X12 HRS PER DAY $5.30 PER DAY X365 DAYS PER YEAR $1,934.50 COST PER YEAR • *Toldl woBogt including boBojt loss. .1*1 *2* WATT fJXJURES Standard Energy Consumption 370 watts * x8 FIXTURES 2,960 WATTS X08<(per kwh ) $.2368 (per hour ) X12 HRS PER DAY $2.34 PER DAY X365 DAYS PER YEAR $1,036.60 COST PER YEAR * Total v#oltagt mduding boRost lou. The Scottsdale upgrade is a smart investment. The ''AFTER* upgraded facility shown at left achieved the desired visual impact while reducing the owner's energy consump* tion by 46% as shown in the above table. LSI's exclusive 320-vw3tt Scottsdale, outperforms the existing 400-watt fixtures so effectively that you may actually reduce the number of fixtures—which reduces your energy spending. The return on this In'^estment is improved facility profitability. The Scc'ttsdale lighting upgrade works f order and longer for you— from cc st-efficient one-person installotion to lower maintenance costs —over the life of the facility. We've seoorated the lamp and ballast tc hwer the operating temperature of the ballast which more than doubles the ballast life. This allows us to offer a full five-year ballast warranty. Unlike other ccnopy fixtures that hove acrylic lenses, the Scottsdale utilizes a prismatic glass lens that will never discolor and never need replacing. Together, these features contribute to a lower total cost of ownership, which produces a positive impad on your bottom line. 1 cost /year WAm ; $1,935 ' ' 5420 ’ i 2,960 $ 1,037 = 12 2x2 Fixtures = 8 Scottsdale R etrofits » f 4 RUN DATE 05/19/97 HENNEPIN COUNTY PROPERTY INFORATION SYSTEM PROPERTY OWNERS LIST BATCH 503 38 34>l 18-23 21 0002 PROP ADDR 02160 WAYZATA BLVD W OWNER NAME WILLIAM W WEAR A WIFE TAXPAYER WILLIAM W WEAR Ni\ME/ADDR 2160 WAYZATA BLVD #306 LONG LAKE MN 55356 38 34-118-23 21 0023 PROP ADDR 02106 SUGARWOODDR OWNER NAME RM A EM SCHOMMER TAXPAYER RM A EM SCHOMMER NAME/ADDR 2106 SUGARWOOD DR LONG LAKE MN 55356 38 34-118-23210032 PROP ADDR 00038 ADDRESS UNASSIGNED OWNER NAME GREEN VALLEY ASSOCIATES TAXPAYER GREEN VALLEY ASSOCIATES NAME/ADDR 407 LAKE ST E #400 WAYZATA MN 55391 38 34-118-23 241 0001 PROP ADDR 02120 WAYZATA BLVD W OWNER NAME WILLIAM W WEAR ETAL TAXPAYER WILLIAM W WEAR NAME/ADDR 36 HACKBERRY HILL LONG LAKE MN 55356 PROP ADDR OWNER NAME TAXPAYER TOTAL BATCH NAME/ADDR 503 00012 38 34-118-23 21 0021 02102 SUGARWOOD DR TODD M KIMMES TODD M KIMMES 9508 VIRGINIA AVE S BLOOMINGTON MN 55438 38 34-118-23 21 0028 00038 ADDRESS UNASSIGNED SUGARWOODS HOMEOWNERS ASSOC SUGARWOODS HOMEOWNERS ASSOC aO REBERS CONSTRUCTION CO 3525 WEBSTER AVE MPLSMN 55416 38 34-118-23 22 0015 00038 ADDRESS PENDING CALOTTEN CLIFFORD & LOUISE OTTEN BOX 249 LONG LAKE MN 55356 38 34-118-23 24 0058 00038 ADDRESS UNASSIGNED SIDNEY B A BARBARA REBERS SIDNEY B & BARBARA REBERS 3525 WEBSTER AVE ST LOUIS PARK MN 55416 REPORT NO. PI435401 PAGE 4 38 34-118-23 21 0022 02102 SUGARWOODDR LAKEWOOD DEVELOPMENT INC. LAKEWOOD DEVELOPMENT INC. 2354 WAYZATA BLVD W «D LONG LAKE MN 55356 38 34-118-23210031 00038 ADDRESS UNASSIGNED CITY OF ORONO CITY OF ORONO POBOX66 CRYSTAL BAY MN 55323 38 34-118-23 220020 00038 ADDRESS UNASSIGED C&LOTTEN CLIFFORD & LOUISE OTTEN BOX 249 LONG LAKE MN 55356 72 34-118-23 24 0048 02073 WAYZATA BLVD W GREGORY M SHAUGHNESSY LONG LAKE FORD TRACTOR INC. 2073 W WAYZATA BLVD LONG LAKE MN 55356 <S-' •• Sz •* viV V 1 I t H Application Date: Completion Date: 60 Day Deadline: N/A JUL 2 6 W99 C» 11 u»- OHONO REQUEST FOR COUNCIL ACTION DATE: 7/21/99 ITEM NO : « Department Approval: Administrator Reviewed: Name Kris Jenson Title Asst. Zoning Administrator/Planner Agenda Section: Zoning Item Description:#2503 City of Orono Saga Hill Access Vacation of Alley Application: The City of Orono has requested to vacate the dedicated alley on Bergquist and Wickland's Addition to Bergquist and Wickland's Park Plat. The alley is only 1 O' in width, and is not feasible as a public access to Saga Hill. The City plans to gain a new easement at some point in the future. The land being vacated within the alley will be given to the adjoining property owners, and the City will not be taking any of the vacated alley. This application did not include any plans for future park development. PLANNING COMMISSION RECOMMENDATION: To unanimously approve the application as presented. STAFF RECOMMENDATION: To approve or amend the enclosed resolution. COUNCIL ACTION REQUESTED: To approve or amend the enclosed resolution. 1 ■.I CITY OF ORONO P.O. Box 66 Crystal Bay, MN 55323 612.249.4600 ZONING FILE » 2503 NOTICE OF PLANNING COMMISSION ACTION DATE OF NOTICE: 7/21/99 TO:City of Orono PO Box 66 Crystal Bay, MN 55323 COPIES: TYPE OF APPLICATION: Vacation of Alley DATE OF MEETING: July 19,1999 VOTE; 7 FOR 0 AGAINST Planning Commbsion recommends the following: Vacation of the Alley in Bergquist and Wickland's Addition to Bergquist and Wickland's Park. NOTES AND SPECIAL CONDITIONS; Applicant's next scheduled meeting is confirmed as: July 26,1999 If you desire certified copies of the official Planning Commission minutes, they are available from the City Recorder after review and approval by the Planning Commission. If you have questions, please call Kris Jenson at 612.249.4600. ‘ V A RESOLUTION VACATING AN UNIMPROVED ALLEY WITHIN THE PLAT OF "BERGQUIST AND WICKLAND ’S ADDITION TO BERGQUIST AND WICKLAND'S PARK ” IN THE CITY OF ORONO, HENNEPIN COUNTY, MINNESOTA FILE NO. 2503 WHEREAS, The City of Orono is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, on July 19,1999, The City of Orono (hereinafter the "applicants") filed a petition with the City of Orono requesting the vacation of an unimproved public right-of-way originally dedicated in the plat of "Bergquist and Wickland's Addition to Bergquist and Wickland’s Park", Hennepin County, Minnesota in 1891 and legally described as follows: That part of the unnamed alley adjoining Lots 2, 3, 4, 5, and 6, "Bergquist and Wickland's Addition to Bergquist and Wickland's Park", Hennepin County, Minnesota; and WHEREAS, after due published and posted notice, a public hearing was held by the Orono Planning Commission on July 19,1999, regarding said vacation and all interested persons were given and opportunity to be heard; and WHEREAS, on July 19, 1999 after due standing and consideration, the Planning Commission recommended unanimous approval of the proposed vacation; and WHEREAS, the City Council of the City of Orono finds that said vacation as proposed is in keeping with the public interest and in consideration of the following findings: 1. The alley has never been developed for any public purpose. 2. This unimproved right-of-way contains no municipal sewer or other utilities. 3. The City does not intend to use the alley for any public purpose. Page 1 of2 4. Utility companies have been notified of the proposed vacation and none have indicated an objection. NOW, THEREFORE, BE IT RESOLVED, that the petition of the City of Orono is hereby granted by the Council of the City of Orono, Minnesota at a regular meeting held on July 26,1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Page 2 of 2 S' TO:Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator FROM: Kris Jenson, Assistant Zoning Administrator/Planner DATE:July 12,1999 SUBJECT: #2503 - City of Orono - Saga Hill Access Vacation of Alley--Public Hearing Application: The City of Orono would like to vacate a dedicated alley in the Bergquist and Wickland's Addition to Bergquist and Wickland's Park. Staff Summaiy: In order to provide better public access to the Saga Hill Preserve, the City of Orono has proposed to vacate the current dedicated alley, and replace it with a shorter, more direct access. The public hearing is required to the vacation of the current alley, and not the dedication of the new alley. The current platted alley is only 10' wide and was platted in 1891. The alley was never developed, since it's only connection to a public road is on the east end. The west end of the alley terminates within the Fairview Covenant Church property. Ten feet in width is not an adequate width for public access at this time. If this alley is vacated, the property will be given to the adjacent land owner. The City will not be takinp any portion of the alley. A new dedicated access will be a much more direct route, platted 30' in width. It will be located across the Palmer property and the church property. A road will be constructed for access to the park, however the road materials have not yet been determined. A gravel parking area will be located at the end of the road, and will accommodate parking for a few vehicles. The City of Orono, at this time, has not made any decisions regarding possible uses at the Saga Hill Preserve. Several years ago, concept discussions were held, discussing ballfields, playgrounds, etc., however, nothing has been planned or decided. Please Note: The Site Plan included is intended to show the alley and the neighboring property owners. A new easement is indicated, but the City is not taking new easements at this time. Staff Recommendation Staff recommends approval of the vacation of the alley in Bergquist and Wickland's Addition to Bergquist and Wickland's Park. Exhibits A Plat Map B Neighboring Property Owners List C Site Plan 5)MR O O V' /AC OC NO 33W«2 1)1-^4,41 s 8 (2)8 (3)S (4)§ (5)§ 1 (6)8 C)'?-ll7-33-*£(3 93 (22) ->lO 92 ^ (21) _3T3.» v®'- (20) =" m ^TRISTAMAfe/(»)y^^^ <j> conJ^gfi 26.2 RUN DATE 07/08/99 BATCH 501 HENNEPIN COUNTY PROPERTY INFORMATION SYSTEM PROPERTY OWNERS LIST ■L. . tl. ■ ♦ I t '(• PROP AODR OWNER NAME •TAXPAYER NAME/ADDR PROP ADDR OWNER NAME TAXPAYER NAME/ADOR PROP AODR OWNER NAME TAXPAYER NAME/AODR PROP ADOR OWNER NAME TAXPAYER ' NAME/AODR PROP ADDR OWNER NAME TAXPAYER NAME/AODR PRbP AODR OWNER NAME TAXPAYER NAME/ADOR 36 12-117-29 14 0011 01175 CO RD NO 19 SWEDISH EVAN FAIRVIEW COVENANT CHURCH 1175 COUNTY RD 19 HOUND HN 553«4 36 12-117-24 41 0001 04801 MINNEAPOLIS AVE C S THOMAS I E M TRADER C S THOMAS S E M TRADER 4801 MINNEAPmTS AVE MOUND MN 55364 58 07-117-23 25 0005 01120 NORTH SHORE DR H JAY ALLEN LEZER JAY A LEZER 1120 NORTH SHORE DR WEST HOUND MN 55364 38 07-117-23 23 0010 00038 ADDRESS UNASS16NED STEVEN F VALEK STEVEN VALEK 4720 TONKA VIEW LA MOUND MN 55364 38 07-117-23 25 0013 04760 TONKAVIEW LA FAIRVIEW COVENANT CHURCH FAIRVIEW COVENANT CHURCH 1175 CO RD 19 MOUND MN 55364 38 07-117-23 23 0027 04765 TONKAVIEH LA 0 A 0 P E AFFELDT DWIGHT 8 PATRICIA AFFELDT 4765 TONKAVIEH LA MOUND HN 55364 REPORT NO. PI4S5401 PAGE 1 36 12-117-24 14 0012 ‘ 01155 CO RD NO 19 FAIRVIEW COVENANT CH FAIRVIEW COVENANT CHURCH 1175 COUNTY RD 19 HOUND MN 55364 . 36 12-117-24 14 0019 01105 CO RD NO 19 F 0 S ROYLE FRED C I SHIRLEY J ROYLE 1105 CO RD NO 19 MOUND MN 55364 86 12-117-24 41 0002 04815 MINNEAPOLIS AVE J C 8 J Z MEEHAN JEFFREY C 8 JOAN Z MEEHAN 4815 MINNEAPOLIS AVE HOUND KN 55364 38 07-117-23 23 0004 01100 NORTH SHORE OR H BRIAN E PETERSON BRIAN 8 NARNIE PETERSON 1100 NORTH SHORE DR W MOUND HN 55364 58 07-117-23 23 0006 01130 NORTH SHORE DR W WALTER HOLZER ET AL HALTER HOLZER 1130 NORTH SHORE DR W HOUND MN 55364 38 07-117-23 23 0007 00038 ADDRESS UNASSIGNED FAIRVIEW COVENANT CH FAIRVIEW COVENANT CHURCH 1175 COUNTY RD 19 HOUND MN 55364 • • I 38 07-117-23 23 0011 . 00038 ADDRESS UNASSIGNED HAROLD G CANT RALPH HINTON PALMER 4750 TONKAVIEH LA HOUND MN 55364 38 07-117-23 23 0012 04750 TONKAVIEH LA HAROLD G CANT RALPH HINTON PALMER 4750 TONKAVIEH MOUND MN 55364 88 07-117-23 23 0019 00038 ADDRESS UNASSIGNED CITY OF ORONO CITY OF ORONO P 0 SOX 66 CRYSTAL HN 55323 38 07-117-23 23 0020 00038 ADDRESS UNASS16NED cm OF ORONO cm OF ORONO P 0 BOX 66 CRYSTAL BAY MN 55323 38 07-117-23 23 0029 00038 ADDRESS PENDING HENNEPIN FORFEITED LAND cm OF ORONO 2750 KELLEY PKWY P 0 BOX 66 CRYSTAL BAY l«« 55323 38 07-117-23 32 0003 04725 TONKAVIEW U EOT CHRISTIANSON EARL 8 TERRY CHRISTIAI 4641 TONKA VIEW LANE HOUND HN 55364 RUN DATE 07/00/99 HENNEPIN COUNTY PROPERTY INFORMATION SYSTEM PROPERTY OWNERS LIST REPORT NO. PX435401 PAGE 2 BATCH 501 PROP ADDR OWNER NAME TAXPAYER NAME/ADDR 38 07-117-23 32 0004 04735 TONKAVIEW LA STUART V WHITMAN STUART V WHITMAN 4735 TONKAVIEW LA MOUND MN .55364 38 07-117-23 32 0009 04736 NORTH SHORE DR CHRISTINE J SCHANZENBACH CHRISTINE J SCHANZENBACH 4736 NORTH SHORE DR MOUND MN 55364 38 07-117-23 32 0010 04750 NORTH SHORE DR JAMES R THOMSON ETAL JAMES THOMSON 4750 NORTH SHORE DR MOUND MN 55364 * • ? V K .PROP ADDR OWNER NAME TAXPAYER NAME/ADDR 38 07-117-23 32 0011 04757 TONKAVIEW LA T G OLSON t L M WALLACE T 6 OLSON 8 L M WALLACE 4757 TONKAVIEW LA HOUND MN 55364 38 07-117-23 32 0012 04764 NORTH SHORE DR S A SCHAUER 8 F E KOUBSKY S A SCHAUER 8 F E KOUBSKY 4784 NORTH SHORE DR HOUND MN 55364 38 07-117-23 32 0013 04798 NORTH SHORE DR T D KOOPHAN OJA MURPHY J A MURPHY 8 T D KOOPHAN 4798 NORTH SHORE DR MOUND MN 55364 a • \ : t I •. • K.- PROP ADDR OWNER NAME TAXPAYER ’ NAHE/AODR SO .f7-117-2S S2 lOM 047S9 TONKAVIEW LA LARRY ARNOLD 6REENHAGEN ET AL L 6REENHA6EN t V 0REENHA6EN A7S9 TONKAVIEW LANE HOUND m 55564 SO 07-117-25 52 0020 •4655 TONKAVIEW LA DENNIS A HEYER DENNIS A HEYER 4600 NORTH SHORE OR. HOUND HN 55564 50 07-117-25 52 0029 •••50 ADDRESS UNASSIOI^ DENNIS A HEYER DENNIS A HEYER 4600 NORTH SHORE DR HOUND HN 55564 J i- PROP ADDR OWt«R NAME TAXPAYER NAME/ADDR 58 •7-117-25 52 0047 •4694 TONKAVIEW LA NOS DULL WILLIAH A BULL 4690 TONKAVIEW LA HOUND HN 55564 50 07-117-25 52 0057 •4755 TONKAVIEW LA R L BROWN 0 K H JENAL ROBERT BROWN/KATHERINE JENAL 4755 TONKAVIEW U HOUND HN 55564 38 07 117 23 23 0030 4720 TONKAVIEW LA STEVEN F & JOAN VALEK STEVEN F & JOAN VALEK 4720 TONKAVIEW LA MOUND MN 55364 .1 1 CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORHATION AS IT APPEARS THIS DATE ON Tl« RECORDS OF THE HENNEPIN COUNTY DEPARTNENT OF PROPERTY TAXAHON/ TO TIC BEST OF HY KNOWLEDGE AND BELIEF. -i DATE ^ BY Lda: o bu * i I 1 UJ2 i X oo>n 1 Oo o < Oor (/) CO UJoo < o>o» r i A RESOLUTION VACATING AN UNIMPROVED ALLEY WITHIN THE PLAT OF ’’BERGQUIST AND WICKLAND'S ADDITION TO BERGQUIST AND WICKLAND ’S PARK ” IN THE CITY OF ORONO, HENNEPIN COUNTY, MINNESOTA FILE NO. 2503 WHEREAS, the City of Orono is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, on July 19,1999, the City of Orono (hereinafter the "applicants") filed a petition with the City of Orono requesting the vacation of an unimproved public right-of-way originally dedicated in the plat of "Bergquist and Wickland's Addition to Bergquist and Wickland's Park", Hennepin County, Minnesota in 1891 and legally described as follows: That part of the unnamed alley adjoining Lots 2, 3. 4, 5, and 6, "Bergquist and Wickland's Addition to Bergquist and Wickland's Park", Hennepin County, Minnesota; and WHEREAS, after due published and posted notice, a public hearing was held by the Orono Planning Commission on July 19, 1999, regarding said vacation and all interested persons were given an opportunity to be heard; and WHEREAS, on July 19, 1999 after due standing and consideration, the Planning Commission recommended unanimous approval of the proposed vacation; and WHEREAS, the City Council of the City of Orono finds that said vacation as proposed is in keeping with the public interest and in consideration of the following findings: I. The alley has never been developed for any public purpose. 2. This unimproved right-of-way contains no municipal sewer or other utilities. 3. The City docs not intend to use the alley for any public purpose. Page 1 of 2 T'.I 4.Utility companies have been notified of the proposed vaeation and none have indicated an objection. An alternative access to the Saga Hill Park area is being provided through the acquisition of easements from the Fairview Covenant Church and Winton Palmer for an access drive. NOW, THEREFORE, BE IT RESOLVED, that the petition of the City of Orono is hereby granted by the Council of the City of Orono, Minnesota at a regular meeting held on July 26, 1999 . subject to the acquisition of easements from the Fairview Covenant Church and Winton Palmer for an alternate access drive. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Page 2 of 2 REQUEST FOR COUNCIL ACTION JUL 2 6 1999 Q\ IY ui* OriONO Date: July 20,1999 Item No.: ^ Department Approval: Administrator Approvai: Name: Michaei P. Gaffrorf^^^^O Title: Senior Planning Coordinator Agenda Sectioi.: Zoning item Description: Resolution - Extension of Due Date for Comprehensive Plan Update Attachments A - Resolution B - June 10,1999 Met Council Letter C - Completed Extesion Request Worksheet The City is mandated to complete an update of its Coiiiprehensive Plan. The due date was established as the end of 1998 for all cities. At O. no's request in January 1999, Metropolitan Council granted an extension of the due date to June 30, 1999 As Council is aware, in order to complete the Comprehensive Plan Update 'in-house', it is imperative that we have a full complement of Planning/Zoning staff to free the Senior Planning Coordinator from the day-to-day planning/zoning duties. The abrupt res nation of the Planner/Zoning Administrator in early April occurred at an inopporPine time, ana nve just within the last month returned to 'full strength* in the planning/zoning area. However, : are .still 4-6 months from completion of the Update if no further setbacks occur. At this time staff is suggesting an additional 6-month extension to December 31, 1999. This coincides with the extension period which Met Council staff is authorized to approve without formal Met Council action, per the attached letter from Craig Rapp. The completed Extension Request Worksheet is also attached for your review. COUNCIL ACTION REQUESTED Adopt the attached resolution requesting an extension of the due date for completion of Orono's Comprehensive Plan update to December 31, 1999. « I A RESOLUTION REQUESTING EXTENSION OF THE DUE DATE TO DECEMBER 31,1999 FOR REVIE\^ OF THE CITY OF ORONO COMPREHENSIVE PLAN FOR CONSISTENCY WITH AMENDED METROPOLITAN COUNCIL POLICY PLANS WHEREAS, Minn. Stat. §473.* 75-473.871 (1996) requires that cities review and revise their comprehensive plans for consistency with Metropolitan Council policy plans; and WHEREAS, the Metropolitan Council has amended its policy plans; and has provided system statements outlining Council policy relative to the City; and WHEREAS, the City of Orono was required to review its comprehensive plan for consistency with with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by December 31,1998; and WHEREAS, the City Council adopted Resolution No. 4224 on January 11, 1999 requesting that the Metropolitan Council grant an extension to June 30, 1999, to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning Commission and after consideration by the City Council, submit tne Plan to the Metropolitan Council for review; and WHEREAS, the City of Orono had scheduled and budgeted to complete a major review and update of its comprehensive plan by June 30, 1999, and has proceeded diligently to complete its comprehensive plan for Metropolitan Council review; and NOW, THEREFORE, BE IT RESOLVED that the City of Orono requests that the Metropolitan Council grant the City of Orono an extension to December 31,1999 to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning Commission and after consideration by the City Council, submit the plnn to the Metropolitan Council for review. Adopted by the City Council of Orono, Minnesota this 26th day of July, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Metropolitan Council JtJL Working for the Region. Planning for the Future June 10,1999 Mike Gaffron Senior Planning Coordinator City of Orono 2750 Kelly Parkway Orono MN 55356 Re: Request for Extension of Time to Complete Review and Amendment of Local Comprehensive Plans Dear Mr. Gaffron: Minnesota Statutes authorize the Meiropolitau Council to grant extensions to local governments that require addi ional time to complete the review of and submit any amendments to their comprehensive p'ans, fiscal devices and official controls. In response to inquiries regarding extension of the c arrcnt June 30,1999 deadline for completing comprehensive plans, the Metropolitan Council has authorized staff to afford communities an opportunity to seek deadline extensions to December 31,1999. As part of a request for extension, local governments are being asked to provide a timetable and a plan for completion of the rc .iew and update. Accordingly, I am enclosing with this letter an extension request form intended *o provide the Metropolitan Council with information about your planning process so we can work directly with you on issues or conflicts you have identified and facilitate the completion of plan updates by the December deadline. A model resolution is enclosed, as well, which should accompany your request for extension. I would like to call your attention to some important issues for your consideration should the Metropolitan Council grant your community an extension to December 31,1999: I. The comprehensive plan update must be submitted by DecembCT 31,1999 with the mandatory 60-day adjacent Jurisdiction review process already completed. As such, the target date for plan completion and circulation will be October 31. 2. For these communities identifying conflicts in forecasts or obstacles to plan completion, you may be asked to meet with Council staff and/or your Council district representative(s) to resolve outstanding issues. 3. For plans that cannot be completed by December 31,1999, with the mandatory 60-day adjacent community review, additional administrative deadline extensions will not be possible, thus requiring special action by the Metropolitan Council to extend the completion deadline on a conununity-by-community basis. 4^Mttropolltaa Council ^KUmMCon • 230EMFUHiIMtMPKkCotn • 230EMFUHlStrM( • SiFmI.Mionetou 53IOMUO* (65I)0CM000> Fu«02-I350> TTY29I-0904 Metro lafcUMM2-UM* • vww.MMcnMnlerf t? J L 4. Following submittal of your comprehensive plan update to the Metropolitan Council, no other amendments to your plan should be submitted until the Metropolitan Council has reviewed and acted on the plan update. 5. Be advised that an extension of the comprehensive plan completion deadline does not change any due dates for surface water plans or Critical Area/MNRRA plan funding agreements. As you are aware, the deadline for communities within the Minnehaha Creek Watershed to have a water management plan was also June 30,1999. Therefore, please bear in mind that for the city’s comprehensive plan to be completed for Council review, it will need to include this plan as well. If you have questions regarding this element of the comprehensive plan, please contact Jack Frost, Watershed Coordinator, at 651/602-1078 If you have any questions regarding the form or the process for granting plan extensions, contact Tom Caswell, your sector representative, at 651-602-1319. Sincerely, Community Development Division Enclosures cc:Mary H. Smith, Metropolitan Council Representative, District 3 Tom Caswell, Sector Representative Tori Boers, Watershed Coordinator Jack Frost, Watershed Coordinator Judy Sventek, Watershed Coordinator Thomas McElveen, Deputy Director, Community Development Division Richard Thompson, Supervisor, Comprehensive Planning VALIBRAR Y\COMMUND\ACw«rdl\£athf994)7 13990roao doc REQUEST FOR EXTENSION OF PLANNING PERIOD TO DECEMBER 31.1999 Completed request form and accompanying Resolution must be received at the Metropolitan Council offices by June 30^ 1999, or as soon thereafter as is practicable. Community Name City of Orono ____ Date of Extension Application 7-26-99 Name of Local Contact Person Mike Gaffron___________ Phone (612) 249-4600 Fax (612) 249-4616 Internet Address Your responsts to the following questions will provide the Metropolitan Council with information needed to help ensure plan completion by December 31,1999. PLANNING PROCESS TIMELINE: Working backwards from 12/31/99, please provide the target dates for each step of the planning process identified below. No later than 12/31/99 - Date of plan submission to Metropolitan Council 12-1-99_________- City Council/Township Board/County Board action 11-15-99________. Public hearing date No later than 10/31 /99 - Initiation of 60-day review/comment period by adjacent jurisdictions and school districts 10-31-99_________- Completion of draft plan text and mapping PLANNING ISSUES: Please place a checkmark (/) next to the issues identified below that are contributing to the need for the requested extension. B Staff workload □ Contract planner delays □ Issues affecting adjacent communities □ Data/m{q)ping/GIS □ MUSA expansion issues □ Area development or rede\ rl'^pment plan(s) in process □ Planning Commission/City Council/Board member concerns □ Population, household, employment forecast issues □ Sewer flow forecast issues □ Growth staging plan □ Public participation process □ Worksheet “A” □ Worksheet “B” □ Metropolitan Council density policy issues £] Development of plan components: _Existing land use X Future land use Housing ^ Surface Water Mgmt. __Solar Access Protection _Transportation _Sewer Plan _Park/Open Space Plan _Water Supply Plan _Aviation/Airport Plan _Historic Preservation Plan _Solar Access Protection _Implementation _Critical Areas/MNRRA Other i -1- FORECASTS: Please provide the information requested below to the best of your ability at this point in your planning process. (Circle one) (N o ) Have community housed If “Yes,” to what extent? Yes y Have community population forecasts changed from the previous extension request? If “Yes,” to what extent? Yes (N^ Have community employment forecasts changed from the previous extension request? If “Yes,” to what extent? Yes Have community wastewater flow forecasts changed from the previous extension request? If“Yes,” to what extent? Yes {Nm Have conununity estimates of vacant, developable land wthin the MUSA changed from the previous exteiision request? If “Yes,” to what extent? Yes Have community estimates of the amount of land needed to be added to the MUSA changed from the previous extension request? If “Yes,” to what extent? OTHER COMMENTS: Please provide any additional comments here. Include a realistic appraisal of your community’s ability to submit your updated plan for review by the 12/31/99 deadline. (Use additional sheets as necessary.) Because we have chosen to coaplgtc thg noMprptiAnn<if» P1aT% unforeseen staff attrition and heavy general wnrUnaHn tiniro factors In delays to date. We do anfiripato fnrrlioT- the next 6 Months._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___ _ _ _ _ _ _ _ _ _ _ _ _ _ lOU-OVSC^ V:\LIBRARY\COMMUNDV\Peters\Ext ExccSum.doc -2- •f JUL 6 ^999 REQUEST FOR COUNCIL ACTION CU t or oh UNO DATE: July 22,1999 ITEM NO: 10 Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Proclamation: National Night Out 1999-Resolution Each year in early August the North Tonka Crime Prevention Coalition and the Orono Police Department coordinate and participate in a number of activities related to National Night Out. National Night Out is a nationwide crime, drug and violence prevention program designed to promote cooperative police-community crime prevention efforts. Attached is a resolution proclaiming Tuesday, August 3,1999 as National Night Out in Orono. COUNCIL ACTION REQUESTED: Motion to adopt the attached resolution proclaiming Tuesday, August 3,1999 as National Night Out ip Orono. f A RESOLUTION PROCLAIMING NATIONAL NIGHT OUT 1999 WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique nationwide crime, drug and violence prevention program on August 3,1999 called "National Night Out"; and WHEREAS, the "16th Annual National Night Out" provides a unique opportunity for the City of Orono to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention efforts; and WHEREAS, the North Tonka Crime Prevention Coalition plays a vital role in assisting the Orono Police Department through joint crime, drug and violence prevention efforts in the City of Orono, and is supporting "National Night Out 1999" locally; and WHEREAS, it is essential that all citizens of Orono be aware of the importance of crime prevention programs and the impact that their participation can have on reducing crime, drugs raid violence in Orono; and WHEREAS, police-community partnerships, neighborhood safety, awareness and cooperation are important themes of the "National Night Out" program. NOW, THEREFORE, BE IT RESOLVED that the Orono City Council does hereby call upon all citizens of Orono to join the North Tonka Crime Prevention Coalition and the National Association of Town Watch in supporting the " 16th Annual National Night Out" on August 3,1999. FURTHER, LET IT BE RESOLVED THAT, the Orono City Council does hereby proclaim Tuesday, August 3,1999 as "NATIONAL NIGHT OUT" in the City of Orono, Miimesota Adopted at a regular City Council meeting held July 26,1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Page 1 of 1 REQUEST FOR COUNCIL ACTION JUL 2 6 1999 Cl 11 uh OHONO DATE; July 26, 1999 ITEM NO.: // Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Engineer ’s Report Item Description Stubbs Bay Road Cul-de-$ac MNDOT Cooperative Agreement Attached is the MNDOT Cooperative Agreement for the Smbbs Bay Road closure project. This project includes closure of the Stubbs Bay Road/TH 12 intersection and construction of a cul-de- sac south of the railroad tracks, plus the reclaiming and repaving of Stubbs Bay Road north of Watertown Road. Bids have been received for this project, and a bid tabulation is attached for your information. Buffalo Bituminous is the lowest responsible bidder at $118,000. Per the Cooperative Agreement, MNDOT will pay for construction costs plus 8% of the construction cost amount for construction inspection and engineering services, up to a maximum cost of $132,000. Based on the project bid received the estimated construction and engineering costs are $127,500. The City is responsible for the design engineering costs, which are 8% of construction cost amount, and any costs associated with easement acquisition. We are working on acquiring the easements for t^ project. The easement areas required are relatively small, plus the existing Right of Way could be vacated so the property owners would not lose any land area. The residents are also supportive of this project as it will eliminate the noise from train horns at the railroad crossing. We are recommending approval of the MNDOT Cooperative Agreement for the Stubbs Bay Road cul-de-sac project. The project construction contract cannot be awarded until after MNDOT approval and signature of the Cooperative agreement. We are anticipating award of the construction contract at the August 9th Council meeting. COUNCIL ACTION REQUESTED: Motion to approve resolution authorizing the execution of the MNDOT Cooperative Agreement for the Stubbs Bay Road CuI-de-Sac project. RESOLUTION AUTHORIZING THE CITY OF ORONO TO APPROVE MN/DOT COOPERATIVE AGREEMENT FOR STUBBS BAY ROAD CLOSURE PROJECT WHEREAS, the City of Orono desires to complete a project using Mn/DOT Cooperative Agreement funding for pavement rehabilitation and closure of the TH12/Stubbs Bay Road intersection. NOW, THEREFORE, IT BE RESOLVED that the City of Orono enter into Mn/DOT Agreement No. 79135 with the State of Minnesota, Department of Transportation for the following purposes; To provide for payment by the State to the City of the State's share of the costs of the excavation, bituminous reclamation, aggregate base and bituminous surfacing construction and other assodated construction to be performed along and adjacent to Trunk Highway No. 12 on Stubbs Bay Road from Engineer station O+SO to Engineer station 38+00 within the corporate City limits under State Project No. 2713-79. IT IS FURTHER RESOLVED, that the Mayor and the City Clerk are authorized to execute the Agreement. Adopted by the City Council of the City of Orono, Minnesota on the 26th day of July, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor t . ■■ ^ . r'> r" Bonestroo Rosene Anderlik & Associates Bonestroo, ttosene, Anderlik end Associates, tnc. ts an Affirmative Actlor\/Bquat Ofiportunlty Employer Erlndpalc Otto a Bonestroo. RE. • Joseph C Anderlik. RE. • Marvin L Sorvila. fJL • Glenn fL Cook. RE. • Robert G. Schunicht. fJL • Jerry A. Bourdon. RE. • Robert W. Rosene. RE., Richard E. Turner. f£. and iusan M. Eberllrv ^A., Senior Consultants Associate Principals: Howard A. Sanford. RE. • Keith A. Gordoa RE. • Robert R. Rfefferfe. RE. • Richard W. foster. RE. • David O. Loskota. RE. • Robert C Russek. AXK • Mark A. Hanson. RE. • Michael T. Rautmann. RE. • Ted ICfleld. R.E. • Kenneth R Andersoa RE. • Mark R. Rolfs. PJE. • Sidney R Wllllamsoa RE, LS. • Robert f. Kotsmith • Agnes M. Ring • Allan Rick Schmidt. ?£. Offices: Sl Paul. Rochester. WUImar and Sl Cloud. MN • Milwaukee. Wl Engineers & Architects V'fbslte: www.boneitroo.com July?, 1999 Honorable Mayor and City Council CityofOrono 2750 Kelly Pkwy FO Box 66 Crystal Bay, MN 55323 .. 1 i: / V G.u ->*•'-••‘••-'..0 Re:City of Orono Stubbs Bay Road Cul-De-Sac BPAFileNo. 139-99-103 Honorable Mayor and City Council: Bids were opened for the project stated above on June 30,1999. Tr^mitted herewith are 10 copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of 5 bids. The following summarizes the results of the low 5 bids received. Contractor Low Buffalo Bituminous, Inc. #2 Midwest Asphalt Corporation #3 Nordiwest Asphalt, Inc. #4 . DMJ Corporation #5 Hardrives, Inc. Bid Amount $118,000.00 $122,004.31 $125,488.05 $128,211.95 $141,239.06 The low bidder on the project was Buffalo Bituminous, Inc., with a base bid of $118,000.00. I^s compares to the engineers estimate of $130,000.00. These bids have been reviewed and found m ordCT. Tlterefore, we recommend that the project be awarded to Buffalo Bituminous, Inc,, for the base bid amount of $118,000.00. Should you have any questions, please feel fiee to contact me. My direct ^1 phone number is (651) 604- 4863 Yours very truly, BONESTROO, ROSENE, ANDERLIK 8c ASSOCIATES, INC. Tom Kellogg Enclosures 2335 West Highway 36 ■ St. Paul, MN 55113 ■ 651-636-4600 ■ Fax:.651-636-1311 i s ^ I Bonestroo ^2 Roscnc HArxlernk& |\|| Associates IngiMtf 14 Af iNlccti Pfoted Kama: T.H. 1? arid Slubbs Day Rood Access Closure Projed No.: SP 2713-79 Bkf OoeninQ: Juno 30.1099 at 11:00 A.M.. COST. Fflo No. Owner. 130-90-103 thef^ty certify that this b an exact ropfortiKthn of bids mcehted. CItyoCOrono Item Num 10 11 12 13 14 19 16 17 18 16 20 21 22 23 24 29 26 27 H Thomas FIdler, P£. Registration No, 26124 Bidder No. 1 Buffalo Bituminous Inc Bidder No. 2 Midwest Asphalt Bidder No. 3 Northwest Asphalt Inc Bidder No. 4 DM JCorporatlon Bidder No. 9 Hardrives Inc ToUl:UnlU Base Bid MtMMon Clearing and grubbing Pavement marking removal • permanent 4 Remove pipe culveft 6 Remove sign. Type C 6 Sawing bituminous pavement (ful depth) 7 Salvage bituminous pavement Common Eiccavallon (P) LS LS LF LF EA 1000 160 12 9 Top ao6 borrow (CV) Aggregate base. Class 9 mod Aggregate shouiderlng. Class 2 Type 41 wearing course mixture Type 31 base course mixture Bituminous pavement redamatton Bltui.inous malerlal for tack coat Coarse Flier Aggregate Mod (CV) Permanent Barricades Traflic control 4*eo9dlne iMrlte -e pOKy Sign panela Type C Bale check S« fence. Type eeir supporting Seedino Mulch material Type 1 Dtek anchoring Commercial fertflaer analysis 22-9-10 MnDOTSeedMbdureOOA LF SY CY CY . TON TON TON TON SY GAL CY LF LS LF SF EA LF ACRE TON ACRE LB LB 130 910 680 150 500 190 820 1100 8310 500 400 1 1300 16.25 1800 Total Bue Bid: Contractor Name and Address Phone Fax Signed By: Tine Bid Security: Addenda AdcnowledgM Unit Price Total $7,020.25 $1,500.00 $7,920.25 $1,500.00 $0.50 $5.50 $30.00 $500.00 $880.00 $360.00 $3.50 $4.95 $9.00 $15.00 $10.00 $16.75 $28.50 $25.50 $1.15 $1.00 $27.00 $39.00 $2,500.00 $3.15 $29.00 $16.90 $1.70 $275.00 $125.00 $110.00 $0.70 $3.60 $455.00 KS04.50 $6,120.00 $2,250.00 $5,000.00 $3,182.50 $23,370.00 $28,050.00 $9,956.90 $500.00 $10,800.00 $280.00 $^500.00 $4,095.00 $406.25 $132.00 $1,160.00 $1,100.00 $1,000.00 $440.00 $1,260.00 $648.00 $118.000.0C Bulteio Blhffi^ious ln& PO Box 337 Buffalo, MN 95313 (612)682-1271 (612)682-6522 Gregory A. HIcka President Bid Bond 1.2 Unit Price Total $10,000.00 $1,000.00 $10,000.00 $1,000.00 $1.60 $10.00 $13.00 $1,600.00 $1,600.00 $156.00 $2.50 $2.00 $7.50 $15.00 $11.70 $15.00 $27.80 $26.00 $1.25 $1.70 $29.00 $32.90 $4,500.00 $2.49 $29.65 $10.00 $2.70 $355.00 $190.00 $82.00 $0.35 $5.50 $325.00 $1,820.00 $5,100.00 $2,250.00 $5,850.00 $2,850.00 $22,796.00 Unit Price ToUl $7,457.00 $1,000.00 $7,457.00 $1,000.00 $1.31 $12.00 $12.60 $1,310.00 $1,920.00 $151.20 $28,600.00 $10,387.50 $650.00 $11,600.00 $260.00 $4,500.00 $3,189.00 $416.81 $80.00 $i,89aoo $1,420.00 $1,520.00 $328.00 $630.00 $990.00 $122,004.31 Mkiwest Asphalt Corporation PO Box 9477 Hopkins, MN 55343 (612)937-8033 (612)937-6910 NeSMcLouth Estimaior Bid Bond 1.2 $3.50 $2.44 $15.00 $18.75 $12.81 $21.19 $30.30 $28.43 $0.74 $1.25 $29.44 $31.00 $3,650.00 $2.36 $24.68 $58.80 $2.31 $352.00 $131.00 $42.00 $0.26 $1.75 $455.00 $2,220.40 $10,200.00 $2,812.50 $6,405.00 $4,026.10 $24,846.00 $31,273.00 $6,149.40 $629.00 $11,776.00 $248.00 $3,650.00 $3,068.00 $401.05 $470.40 $1,617.00 $1,408.00 $1,048.00 $168.00 $468.00 $315.00 $125,488.05 Northwest Asphalt Inc 1451 Stagecoach Road Shakopee,MN 55379 (612)445-1003 (612)445-1056 Mkiiael B. PfeMfar President Bid Bond 1.2 Unit Price Total $5,000.00 $1,000.00 $5,000.00 $1,000.00 $0.75 $3.25 $30.00 $750.00 $520.00 $360.00 $2.80 $1.27 $16.32 $15.25 $13.94 $17.70 $27.87 $26.90 $2.49 $1.30 $24.80 $39.00 $2,100.00 $3.12 $29.00 $99.00 $1.94 $110.00 $193.0C $55.00 $0.35 $^00 $364.00 $1,155.70 $11,097.60 $2,287.50 $6,970.00 $3,363.00 $22,893.40 $29,590.00 $20,359.50 $650.00 $9,920.00 $280.00 $2,100.00 $4,056.00 $471.25 $792.00 $1,078.00 $440.00 $1,544.00 $220.00 $630.00 $360.00 $128,211,95 DMJ Corporation 2392 Pioneer Tral HameLMN 55340 (612)478-6878 (612) 478-2329 Dale Johnson President Bid Bond 1.2 . Unit Price $9,200.00 $2,500.00 $1.00 $10.00 $50.00 $4.00 %Z70 $16.80 $15.00 $14.60 $20.00 $31.00 $29.00 $1.30 $1.00 $32.00 $32.50 $3,000.00 $3.15 $25.85 $75.00 $3.00 $440.00 $275.00 $165.00 $0.60 $5.50 Total $9; $2,500.00 $1,000.00 $1,600.00 $600.00 $520.00 %2A91M $11,424.00 $2,29a00 $7,300JX) $3,800.00 $29,42a00 $3i,9oaoo $10,803.00 $1 $12. 1260.00 $3,00tUi0 $4J)96M $42a06 $00QJ» $2,100J» $1,760.00 $2,200.00 $6oaoo $i.o8aoo $99a00 $141,2390)6 Hardrives Inc 14475 Quiram Drtve Rogers, MN 55374 (612)428-8886 (612)428-8868 Donald R. Hal Vlce-Presldenl Did Bond 1.2 BT-1 ,4 PRE-LETTING SERVICES SECTION STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION COOPERATIVE CONSTRUCTION AGREEMENT Mn/DOT AGREEMENT NO. 79135 S.P. 2713-79 (T.H. 12=10) State Funds The State of Minnesota Department of Transportation, and The City of Orono Re: State lump sum payment for access closure construction by the City on T.H. 12 AMOUNT ENCUMBERED 9132.000.00 AMOUNT RECEIVABLE (NoneL____ Mn/DOT Accounting Information: Contract:Order; Number/Date/Entry Initials Numbei/Date/Signatures flndividuai signing certifies thatfunds have been encumbered as required by Minn, StaU § J6A.J5,/ Budget Office: (Authorized Signature) THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Orono, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". Vendor Ntimbcr •racMlYur.AI-kt 7.79 Fund.Appr.AiooitfU. 79135 WHEREAS the City is about to perform excavation, bituminous reclamatio*., aggregate base, bituminous surfacing and other associated construction along and adjacent to Trunk Highway No. 12 on Stubbs Bay Road from Engineer station 0+50 to Engineer station 38+00 ’ within the corporate City limits in accordance with City-prepared plans, specifications and/or special provisions designated by the City as City Project No. 99-103 and by the State as State Project No. 2713-79 (T.H. 12=10); and WHEREAS the City has requested participation by the State in the costs of the excavation, bituminous reclamation, aggregate base and bituminous surfacing construction; and WHEREAS the State is willing to participate in the costs of the excavation, bituminous reclamation, aggregate base, bituminous surfacing and associated construction engineering in an amount equal to $132,000.00 as hereinafter set forth; and WHEREAS Minnesota Statutes Section 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - CONSTRUCTION BY THE CITY Section A. Contract Award and Construction The City shall receive bids and award a construction contract to the lowest responsible bidder, subject to concurrence by the State in that award, in accordance with State-approved City plans, specifications and/or special provisions designated by the City as City Project No. 99-103 and by the State as State Project No. 2713-79 (T.H. 12=10) . The contract construction shall be performed in accordance with State-approved City plans, specifications and/or r 79135 special provisions which are on file in the office of the City's Engineer, and are made a part hereof by reference with the same force and effect as though fully set forth herein. Section B. Docxments to be Furnished to the State The City shall, within 7 days of opening bids for the construction contract, submit to the State's District Engineer at Roseville a copy of the low bid and an abstract of all bids together with the City's request for concurrence by the State in the award of the construction contract. The City shall not award the construction contract until the State advises the City in writing of its concurrence therein. Section C» Cancellation of Agreement Each party to this Agreement reserves the right to withdraw from and cancel this Agreement within 30 days after the opening of bids if either party determines any or all bids to be unsatisfactory. Withdrawal from or cancellation of the Agreement shall be accomplished by either party serving a written notice thereof upon the other. 9 Section D. Direction. Supervision and Inspection of Construction The contract construction shall be under the direction of the City and under the supervision of a registered professional engineer; however, the contract construction shall be open to inspection by the State's District Engineer at Roseville or his authorized • representatives. The City shall give the District Engineer five days notice of its intention to start the contract construction. Responsibility for the control of materials for the contract construction shall be on the City and its contractor and shall be carried out in accordance with Specifications No. 1601 through and including No. 1609 as set forth in the State's current "Standard Specifications for Construction". 79135 Section E. Completion of Construction The City shall cause the contract construction to be started and completed in accordance with the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended, by an exchange of letters between the appropriate City official and the State District Engineer's authorized representative, for unavoidable delays encountered in the performance thereof. Section P. Plan Changes. Ebe. All changes in the plans, specifications and/or special provisions for the contract construction and all addenda, change orders and/or supplemental agreements entered into by the City and its contractor for contract construction must be approved in writing by the State District Engineer's authorized representative. Saction G. Compliance with Laws. Ordinances and Re<yulatlons The City shall, in connection with the award and administration of the construction contract and the performance of the contract construction, comply and cause its contractor to comply with all Federal, State and Local laws, and all applicsible ordinances and regulations. Section H. Right-Of-Way. Easements end Permits The City shall, without cost or expense to the State, obtain all rights-of-way, easements, construction permits and/or any other permits and sanctions that may be required in connection with the contract construction. Prior to advance payment by the State, the City shall furnish the State with certified copies of the documents for those rights-of-way and easements, and certified copies of those construction permits and/or other permits and sanctions required for the contract construction. 79135 ARTICLE II - PAYMENT BY THE STATE The State shall advance to the City, as the State's full and complete share of the costs of the excavation, bituminous reclamation, aggregate base, bituminous surfacing and associated construction engineering to be performed along and adjacent to Trunk Highway No. 12 on Stubbs Bay Road from Engineer station 0+50 to Engineer station 38+00 within the corporate City limits under State Project No. 2713-79 (T.H. 12=10), a lump sum in the amount of $132,000.00 or the total cost of the contract construction as shown in the award^»d contract bid document, whichever amount is smaller. The State shall advance to the City the lump sum amount after the following conditions have been met: A. Encumbrance by the State of the State's full and complete lump sum cost share. B. C. D. Receipt by the State from the City of certified documentation for all of the right-of-way and easement acquisition required for the contract construction, and the approval of that documentation by the State's Land Management Director at St. Paul. Execution and approval of this Agreement and the State's transmittal of same to the City. If execution and approval of this Agreement does not constitute concurrence by the State in the award of the construction contract, a letter advising the City of the State's concurrence in the award of the construction contract shall accompany the City's copy of this Agreement. Receipt by the State of a written request from the City for the advancement of funds. The request shall include certification by the City that the construction contract has been executed by all necessary parties.IJ y, 79135 ARTICLE III - CONSTRUCTION DOCUMENTS THE CITY The City shall keep records and accounts that enable it to provide the State, when requested, with the following: A. Copies of the City contractor's invoice(s) covering all contract construction. B. E. Copies of the endorsed and canceled City warrant(s) or check(s) paying for final contract construction, or computer documentation of the warrant(s) issued, certified by an appropriate City official that final construction contract payment has been made. C. Copies of all construction contract change orders and/or supplemental acreemencs. . D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract construction attesting to the following: 1. Satisfactory performance and completion of all contract construction in accordance with State-approved City plans, specifications and/or special provisions. 2.Acceptance and approval of all materials furnished for the contract construction relative to compliance of those materials to the State's current "Standard Specifications for Construction". 3. Full payment by the City to its contractor for all contract construction. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for the materials furnished for the contract construction. '1 79135 F. A copy of the "as built" plan sent to the State's District Engineer. ARTICLE IV - GENERAL PROVISIONS Section A. Maintenance by the City Upon satisfactory completion of the excavation, bituminous reclamation, aggregate base and bituminous surfacing construction to be performed within the corporate City limits under the construction contract, the City shall provide for the proper maintenance of the roadways and all of the facilities a part thereof, without cost or expense to the State. Maintenance shall include, but not be limited to, snow, ice and debris removal, resurfacing and/or seal coating and any other maintenance activities necessary to perpetuate the roadways in a safe and usable condition. Seetion B. Future Responsibilities Upon satisfactory completion of the excavation, bituminous reclamation, aggregate base and bituminous surfacing construction to be performed within the corporate City limits under the construction contract, the City shall thereafter accept full and total responsibility and all obligations and liabilities arising out of or by reason of the use, operation, maintenance, repair and/or reconstruction of Stubbs Bay Road and all of the facilities a part thereof constructed hereunder, without cost or expense to the State. Section C. nation of Books. Raeorda. Etc. As provided by Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices of the State and the City relevant to this Agreement are subject to examination by the State and the City, and either the Legislative Auditor or the State Auditor as appropriate, for a minimum of six years from final payment. 79135 Section D. Claims All employees of the City and all other persons employed by the City in the performance of contract construction, construction engineering and/or maintenance covered under this Agreement shall not be considered employees of the State. All claims that arise under the Worker's Compensation Act of the State of Minnesota on behalf of the employees while so engaged and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on contract construction, construction engineering and/or maintenance covered under this Agreement shall in no way be the obligation or responsibility of the State. fiaefclon E. Nondlacrlmlnatlon The provisions of Minnesota Statutes Section 181.59 and of any applicable law relating to civil rights and discrimination shall be considered part of this Agreement as if fully set - forth herein. Section F. Agreement Approval Before this Agreement shall become binding and effective, it shall be approved by a City Council resolution and receive approval of State and City officers as the law may provide in addition to the Commissioner of Transportation or his authorized representative. ARTICLE V - AUTHORIZED AGENTS # The State' s Authorized Agent for the purpose of the administration of this Agreement is Maryanne Kelly-Sonnek, Municipal/Utility Agreements Engineer, or her successor. Her current address and phone number are 395 John Ireland Boulevard, Mailstop 682, St. Paul, Minnesota 55155, (651) 296-0969. The City's Authorized Agent for the purpose of the administration of this Agreement is Greg Gappas, City Engineer, or his successor. His current address and phone number are Orono City Hall, PO Box 66, Crystal Bay, Minnesota 55323-0066, (612) 249-4600. 8 79135 IN TESTIMONY V7HEREOF the parties have executed this Agreement by their authorized officers. DEPARTMENT OF TRANSPORTATION CITY OF QRONQ Recommended for approval: Mayor District Engineer Approved: Date State Design Engineer Date (Title and Date) OFFICE OF THE ATTORNEY GENERAL DEPARTMENT OP ADMINISTRATION Approved as to form and execution: By Assistant Attorney General Date 00000000000000000000000000-0'000000^0>00*00 State of Minnesota County of Hennepin This Agreement was acknowledged before me this day of , 1999, by euid , the Mayor and (Name) (Name) (Title) of the City of Orono, and they executed this Agreement on behalf of tht. municipality intending to be bound thereby. Notary Public iS* My Commission Expires /V. • • f: tfcrriNG JUL 2 6 1999 REQUEST FOR COUNCIL ACTION CITY Ut OHONO DATE: July 26,1999 ITEM NO.: Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Engineer's Report Item Description: Request for Payment St. Edward's Church Sewer and Water Service The Council recently approved the provision of sewer and water service, from the City of Plymouth, to St. Edward's Church on North Femdale Road. In conjunction with the road project, sewer and water service was installed under North Femdale Road by the road project contractor, using unit prices from the road construction contract. This contract is with the City of Plymouth with road project costs to be split between the two Cities after project completion. To sin^lify the project cost split, the City of Plymouth ha.s requested that Orono pay the contractor directly for this additional work. After payment to the contractor, we will bill the church for this costs. We are recommending approval of payment for these costs to the road project contractor. COUNCIL ACTION REQUESTED: Motion to approve Request for Payment for installation of sewer and water service to St. Edward's Church in the amount of $11,191 to S. M. Hentges & Sons Inc. with the Church to be billed for this work. L BONESTROO ROSENE ANDERLIK . 1/1 Bonestroo Rosene ■ Anderlik & ivj 1 Associates Engineers & Architects ©6516361311 07/21/99 08:59 0 :05/05 NO:805 . Hnn€Hroo ttouruf. AndrfhM ima ,s ^ Afhfrr.w,^ At r tvi Tgu.ff Oppoftunuy ftnptcyef Oho Q ioneitmo Pf • Joicpij C Ar»<icfi,k rt Sor^AiAPl • ClennP Cooh. PI • Pohert O S« huM* r*r i*t • ierr^ a P.iittsion Pt • (ioheri W Potif^. PE R-cha/d I furnrr K^ and Sui.tri M tocritn. c PA . ^rniof r.onsiiitanu A»$uc,^tt ^rtncfpMi MuwvprrIA Sanroid Tf • *riir» A Coition PP • ironMri R Pftrfprie Pfc « PJih4fd W Poster. PC • OaviHO lojkuid PP • Wohi*«t c aia . Mailt A HAoion fi • Michapi f Rcutmann, P| • Ted K Pf • Kpnnern i» Amfrikori pc • m^iIi R Rodi Pt. • 1‘dneyi P Wllflamion. P£ i i • Robni r Kntsmith t M Rinq • A/Uin Rnk krvnidr. PI. $f Pdui. (lofhejcci. Wiifmar .m.i Cloud Mfw • MUaiAiiiietf Wi Mr'tOiiie w^v/bonei(/oo com i. ! July 20. 1999 Mr. Greg Gappa City of Orono 750 Kelly Parltway Long Lake. MN 35356 U/omlc rom'jpV^*’^^ 'i'n! 'Ac’v'^\'\ Per-Twi^^ilf R.oatfl ac'toV'i In C6v\^lAni\\c^ tvV\\\"tViP foat/ IP rej? c\ Re: Femdale Road Utility & Street Improvements Plymouth, Minnesota BRA File No. 70-98-303 C N\. Spmi Inc P, 0. i T Jordiay, rVA/U ^^^S2-06(>‘\ Dear Mr. Gappa: ILoaJ IS U/\^V, Summarized below is the cost breakdown for the installation of .sanitary sewer and water main to serve St. Edwards Church in Orono, Minnesota. C \\'y 6 “f M \ \\\ Telal Item Unit Qty Unit Price Amount 1 150 mm DIP Water main m 15 S79.00 $1,185.00 2 150 mm MJ plug EA 1 100.00 100.00 3 200 mm PVC, SDR 35, O'-10’ deep M 60 3,960.00 4 1200 mm dia sanitary manhole, 2.6 m deep EA n 2,168.00 4,336.00 5 400 mm x 150 mm wet tap Total Cost EA \1.610.00 1.610.00 $11,191.00 This work has been satisfactorily completed and we recommend payment in the amount of $11,191.00. If you have questions, please feel free to contact me at (6SI) 604-4863. Sincerely, BONESTROO, ROSKNE, ANDERLIK & ASSOCIATES INC / Thomas P. Kellogg TPK:d.sb Cos^c 'fov-+\u Wc^Y ^o\}^ . 86 s ILqo ^ fvj CKy\o^(^ f\A|M SS3^ \\3nArA\KVQ<\7Qv7QiojVwM<ncQf70.9i.io30tDi>iLif doc 2335 West Highway 36 ■ St. Paul, MN 55113 • 651*636-4600 • Fax: 651-636*1311 m rnnw/^ii mcTTT^NQ JUL 2 6 1999 REQUEST FOR COUNCIL ACTION ohono DATE: July 26.1999 ITEM NO.: /3 Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Engineer's Report Item Description: Request for Payment H, Heritage/Shoreline Sanitary Sewer Project We have reviewed the information submitted by the City's engineering firm and recommend approval of this Request for Payment. This payment is for the fmal lift of bituminous pavement. Tlie project is now substantially complete, ami the next and final payment will be for the retainage on the project. COUNCIL ACTION REQUESTED; r . LL. I^Bonestroa mLM Owner:City of Orono. PO Box 66, Crystal Bay, MN 55323-0066 Date:July 21,1999 MM iw Anderf9(& ■ill Atfnrfat^For Period:November 3.1998 to July 21.1999 Request No:4 4 A/chiicct] 1 f» Raul • kOwMj%M Contractor:G.L. Contracting. Inc., 4300 Willow Drive. Medina, MN 55340 REQUEST FOR PAYMENT ■■■■■■■■li/HERITAGE DRIVE SANITARY SEWER IMPROVEMENTS File No. 139-98-099 SUMMARY 1 Original Contract Amount Change Order • Addition Change Order • [>eduction Revised Contract Amount Value Completed to Date Material on Hand Amount Earned 8 Less Retainage 5% 9 2 3 4 5 6 7 S $ Subtotal 10 Less Amount Paid Previously 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. $ S $ s $ s s $ Approved by Contractor. G.L. CONTRACTING INC Approved by Owner CITY OF ORONO Specified Contract Completion Date:Date: 279,194.07 279.194.07 225.839.21 0.00 225,839.21 1U91.96 214.547.25 203.447.92 11.099.33 . I No.Item 1 8" PVC, SDR 35,8 ‘-10* deep in place 2 8" PVC, SDR 35.10’-12’ deep in place 3 8" PVC, SDR 35.12’-14* deep in place 4 8" PVC, SDR 35,14’- 16 ’ deep in place 5 8 ” PVC, SDR 35.16’-18 ’ deep in place 6 Connect 8" PVC to existing manhole 7 Std. MH 8 ’ dp.. 4’ dia., w/R1642B cstg. 8 MH depth greater than 8* deep 9 Clean out manhole as per detail 10 Directional bore 8" HDPE SDR 17 11 3" HDPE, SDR II, trenched in place 12 Connect 3" HDPE to manhole as per detail 13 1-1/2” curb stop & box, installed as per detail 14 3" X 3" HDPE tee 15 3" X 1-1/2" HDPE reducer 16 1-1/2" HDPE, SDR 11 17 8 ” X 4" PVC or HDPE compatible service wye branch 18 4" PVC service pipe in place, SDR 26 19 4" PVC service riser pipe in place, SDR 26 20 Improved pipe fdn. in 6" increment depth 21 Mechanical trench compaction 22 Sanitary sewer television inspection 23 Traffic control Total Part I - Sanitary Sewer Part 2 - Restoration 24 Bituminous surfiKing removal 25 Common excavation 26 Class 5 aggregate base (100% crushed) 27 Type 31 bituminous base course 28 Type 41A bituminous wearing course 29 Geotextile fabric 30 Bituminous material for tack coat 31 Bituminous street patching 32 Clearing and grubbing Contract Unit Quantity Amount Unit Quantity Price to Date to Date LF 45 20.40 61.5 1J54.60 LF 680 22.20 635 14,097.00 LF 320 24.50 260 6,370.00 LF 230 27.50 286 7,865.00 LF 300 31.40 300 9,420.00 EA I 2,057.70 1 2,057.70 EA 9 1,552.40 9 13,971.60 LF 39 124.60 38.8 4,834.48 EA 1 1,867.40 1 1,867.40 LF 500 47.50 489.5 23 J51.25 LF 810 13.10 1204 15,772.40 EA 1 523.00 1 523.00 LF 5 190.30 7 1,332.10 EA 5 55J0 7 387.10 EA 5 36.80 7 257.60 LF 200 10.70 200 2,140.00 EA 13 168.00 17 2,856.00 LF 480 13.50 480 6,480.00 LF 170 13.50 170 2J95.00 LF 3,150 3.20 100 320.00 LF 2,250 •0.10 2200 220.00 LF 2,075 1.10 2032 2J35J0 LS 0.75 2,351 JO 0.75 1,763.48 •• 121,570.91 SY 2,600 2.00 2100 4JOO.OO CY 700 7.80 700 5,460.00 TN 1,400 12.60 1032 13,003.20 TN 230 35.80 358 12,816.40 TN 380 30.50 302 9J1I.00 SY 1,700 1.40 1300 1.820.00 GL 50 2.20 75 165.00 SY 590 24.90 755 18,799.50 LS 0.90 13,224.00 0.9 11,901.60 ICM 39M 3999WVordVequest4.wb2 1 m 33 Bituminous driveway restoration 34 Concrete driveway restoration 35 Remove existing CMP culvert 36 Furnish and install 15'' CMP culvert 37 15" CMP flared end 38 Sod with 4" topsoil 39 Seed with topsoil, mulch and fertilizer 40 Erosion control fence 41 Furnish and plant Evergreen Tree (Blue Spruce) 6* high 42 Furnish and plant shade tree (Sugar Maple) 4" diameter 43 Remove and transplant bushes 44 Remove and transplant tree • Desiduous 45 Remove and transplant tree - Coniferous Total Part 2 • Restoration Total Part 1 - Sanitary Sewer Total Part 2 - Restoration Total Work Completed To Date SY SF LF LF EA SY AC LF EA EA EA EA UOO 600 40 40 2 14,500 • 0.1 1,500 6 6 6 6 14.10 7.40 10.30 21.00 132.50 2.60 4,408.00 3.30 385.70 413J0 82.70 385.70 385.70 90 1,269.00 544 4,025.60 7647 19,882.20 169 557.70 1.157.10 104,268.30 121,570.91 104,26830 225,83931 v' 'i ‘ i J J>1 4 ts K:\139\13999VWordVequest4.wb2 PROJECT PAYMENT STATUS Owner CITY OF ORONO Project No. 139-98-099 File No. 139-98-099 Contractor G.L. CONTRACTING INC CHANGE ORDERS A ^ I 2 3 Total Chanse Orders PAYMENT SUMMARY Material on Hand K:M 39\13999\Word\request4.wb2 1 07/29/98 08/17/98 51.367.36 2.703.55 54.070.90 2 08/17/98 10/02/98 127,528.76 9.415.59 188.311.71 3 10/02/98 11/03/98 24,551.80 10,707.79 214,155.71 4 11/03/98 07/21/99 11,099.33 11,291.96 225,839.21 5 • • 6 7 8 9 to . Total Payment to Date $214,547.25 Orisinal Contract $279,194.07 Retainase, Payment No. 4 11,291.96 Change Orders Total Amount Earned $225,839.21 Revised Contract $279,194.07 ' .1.! it REQUEST FOR COUNCIL ACTION JUL 2 6 OMONO DATE: July 22,1999 ITEM NO = n Department Approval: Name Ron Moorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Resolution Amending the City's Pay Schedule to Adjust the Building Inspector Pay Range Recent hiring processes have caused staff to review the City's pay levels for competitiveness with the market. This preliminary review has indicated the City's pay levels may be low for several positions. A preliminary survey of Building Inspector pay levels in other cities indicated the City is approximately 10% below market. It would not have been possible to hire a new Building Inspector using the 1999 Building Inspector pay range, which is Level 7 of the City's pay schedule. To expedite the hiring process, staff advertised the Building Inspector position at Pay Level 8, which is a 7.6% increase over Level 7. Staff recommends Council adopt the attached resolution which places the Building Inspector position at Level 8 of the City's pay schedule. A comprehensive review of the City's pay plan may result in additional adjustments to the Building Inspector pay range, as well as adjustments to pay ranges of other positions. COUNCIL ACTION REQUESTED: Motion to adopt a resolution amending the City's pay schedule to place the Building Inspector position into Level 8 of the pay schedule. 1 V • f' if D- A RESOLUTION MOVING THE BUILDING INSPECTOR POSITION TO LEVEL 8 OF THE CITY'S PAY SCHEDULE WHEREAS, the City has a pay schedule as part of its compensation plan that sets out the pay levels and pay ranges for all non-union, regular positions; and WHEREAS, changes to the City's pay schedule require City Council approval; and WHEREAS, a review of Building Inspector position pay levels in other cities shows the City’s pay range is substantially lower than those in comparable cities; and WHEREAS, moving the Building Inspector position from Level 7 to Level 8 of the City pay schedule will move the position substantially closer to the pay levels of comparable cities. NOW, THEREFORE, BE IT RESOLVED that the Orono City Council does hereby amend the City's pay schedule to move the Building Inspector position from Level 7 to Level 8 of the City's pay schedule. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held this 26th day of July, 1999. ATTEST: Gabriel Jabbour, Mayor Linda S. Vee, City Clerk Page 1 of 1 REQUEST FOR COUNCIL ACTION DATE: July 26.1999 ITEM NO: / ^ Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator’s Report Item Description: Market Adjustment for Building Inspector Position The July 26,1999 City Council agenda includes a request for amendment to the City's pay schedule related to the Building Inspector position (Item #14). The item recommends amending the City's pay schedule to place the Building Inspector position at a higher level in the pay schedule to enable the pay range to more closely match the market pay level. In discussing this reconunendation with the Finance Director and the human resources representative at the League of Minnesota Cities, it was determined that amending the j ay schedule to move the Building Inspector to a new level was not the correct action. The correct action is to maintain the position at its current level in the pay schedule but to authorize a market adjustment that enables the position to be paid at the Level 8 pay range. COUNCIL ACTION REQUESTED: Motion to authorize a market adjustment for the Building Inspector position, which enables the Building Inspector position to be paid according to the City's Level 8 pay range. ? 1 REQUEST FOR COUNCIL ACTION JUL 2 6 W99 t or oriONO DATE: July 22,1999 ITEM NO: /5^ Department Approval: Name Ron Moorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Appointment of Heidi Berry to the Position of Administrative Support Assistant The Administrative Support Assistant is a full-time position providing customer service at the front counter and providing administrative support - particularly for the Building and Zoning area. The position (formerly titled Secretary) has been vacant for several months. Staff has now completed the selection process for the position and is recommending the appointment of Heidi Berry. Ms. Berry has substantial customer service experience and strong PC skills. It is recommended Ms. Berry be appointed to the position of Administrative Support Assistant at the Level 4, Step 1 pay rate of $12.79 per hour, effective Monday, July 19,1999. COUNCIL ACTION REQUESTED: Motion to approve the appointment of Heidi Berry to the position of Administrative Support Assistant at the Level 4, Step 1 pay rate of $12.79 per hour, effective July 19,1999. mccTINQ REQUEST FOR COUNCIL ACTION JUL 2 6 1999 Qii T or OnUNO DATE: July 22,1999 ITEM NO: ) (/> Department Approval; Name RonMoorse Title City Administrator Adminbtrator Reviewed:Agenda Section: City Administrator's Report Item Description: Appointment of Christopher Pence to the Position of On-Site Septic Inspector Staff is recommending Christopher Pence be appointed to fill the currently vacant position of On- Site Septic Inspector. Mr. Pence has a degree in Environmental Science, and substantial experience reviewing on-site sewage treatment system designs and inspecting all stages of the installation of septic systems. It is recommended Christopher Pence be appointed to the position of On-Site Septic Inspector at the Level 6, Step 1 salary of $30,851.00, effective August 9,1999. COUNCIL ACTION REQUESTED: Motion to approve the appointment of Christopher Pence to the position of On-Site Septic Inspector at the Level 6, Step 1 s^ary of $30,851.00, effective August 9,1999. I A riprrr ’ mccTINQ REQUEST FOR COUNCIL ACTION JUL 2 6 1999 Cl 11 ur unuNO DATE; July 22,1999 ITEM NO: / 7 Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Appointment of Marc Davis to the Position of Building Inspector Staff is recommending the appointment of Marc Davis to fill the currently vacant Building Inspector position. Mr. Davis has four years of building inspection experience in a wide range of residential and commercial construction. It is recommended Marc Davis be appointed to the position of Building Inspector at the Level 8, Step 2 pay rate of $18.24 per hour, effective August 2,1999. COUNCIL ACTION REQUESTED: Motion to approve the appointment of Marc Davis to the position of Building Inspector at the Level Step 2 pay rate of $18.24 per hour, effective August 2,1999. REQUEST FOR COUNCIL ACTION r.m thirst, mcpti NQ JUl 2 6 1999 Cl I T UP unONQ DATE: July 22,1999 ITEM NO: Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Payment Request: HDR Engineering, Inc. - Highway 12 Noise and Vibration Study The City has contracted with HDR Engineering, Inc. to conduct a study of vibration and noise along the proposed Highway 12 corridor. Through a cooperative agreement with Mn/DOT, the cost of the study ($20,000) will be paid by Mn/DOT. The study is complete and has been reviewed with the City Council. Mn/DOT is now reviewing the study report to ensure the study meets the requirements set out in the Scope of Services. Because HDR has completed the study and the Mn/DOT review will delay the payment to HDR, HDR has requested the City pay a substantial portion of the cost at this time. As indicated above, the costs paid by the City will be reimbursed by Mn/DOT. Staff recommends the payment of 75% of the project cost or $15,000 at this time. COUNCIL ACTION REQUESTED: Motion to approve the payment of 75% or $15,000 of the total noise/vibration study cost to HDR Engineer, Inc. COmm/^h mccTINQ It II 0 A 1999 REQUEST FOR COUNCIL ACTION cn t ut- uhUNO DATE: July 22,1999 ITEM NO: /f Department Approval: Name Ron Moorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator’s Report Item Description: Fire Inspection Service Options Staff has completed an RFP process for fire inspection services. Staff has selected William Meyer, who currently provides fire inspections services to the City of Wayzata, to provide fire inspection services to the City. The initial plan was to enter into an agreement for fire inspection services on an independent contractor basis. However, Mr. Meyer currently provides fire inspection services to the City of Wayzata as a member of the Wayzata Volunteer Fire Department. As such, he is covered for professional liability and workers ’ compensation insurance through the City of Wayzata. To provide services to the City of Orono on an independent contractor basis would require Mr. Meyer to purchase professional liability and workers' compensation insurance, which would significantly increase his costs. One solution considered to address this problem was to contract with the City of Wayzata for fire inspection services, since Wayzata currently covers Mr. Meyer for the necessary insurances. The City of Wayzata has been very cooperative in trying to work out an agreement for fire inspection services. In working toward an agreement, Wayzata proposed that the City of Orono indemnify the City of Wayzata from any liability resulting from the provision of fire inspection services to Orono. In reviewing the liability issues with an attorney with the League of Minnesota Cities Insurance Trust; the attorney suggested that, because the proposed agreement between Orono and Wayzata called for Orono to indemnify the City of Wayzata, it may be easier to simply hire Mr. Meyer as a part-time employee of the City rather than adding the City of Wayzata as a third party to the arrangement for fire inspection services. The disadvantage of an employee vs. a contractual agreement is the potential loss of flexibility in relation to terminating the arrangement. An option for initially addressing this issue is to make the appointment a temporary appointment expiring in three months, six months, or one year to enable the City to evaluate its fire inspection service needs and whether a part-time position is the best method of meeting those needs. Staff recommends the option of appointing Mr. Meyer to a temporary part-time Fire Inspector position for a six-month period, subject to satisfactory performance. Work hours will be scheduled as needed. Tlie position will have a pay rate of $22.00 per hour and will not be eligible for the City’s benefit package. COUNCIL ACTION REQUESTED: Motion to select an option for the provision of fire inspection services; and if the option selected is a temporary part-time position, to appoint William Meyer to a temporary part-time Fire Inspector position for a six-month period beginning Tuesday, July 27, 1999, at a pay rate of $22.00 per hour with no benefits. i ' t- '■-i I-' t f n •' - % ■ N. M -■^. I - COMM/^II *ICCT\NQ JUL 2 6 1999 REQUEST FOR COUNCIL ACTION C» 11 or UHONO DATE: July 22,1999 ITEM NO: Department Approval: Name Lin Vee Title City Clerk Administrator Reviewed: M Agenda Section: Licenses i Item Description: List of Licenses forTouncil Approval There are no licenses. .. 22 Jill 1999 Thu 1:24 PM Check Register City of Orono Check Number Date Name Check Number 58182 58182 FRESHWATER FOUNDATION 22-Jul-99 FRESHWATER FOUNDATION Totals Check Number 58182 FRESHWATER FOUNDATION Check Number 59291 DEPT OP PUBLIC SAFETY 59291 59291 59291 22-JU1-99 22-JU1-99 22-JU1-99 DEPT OP PUBLIC SAFETY DEPT OP PUBLIC SAFETY DEPT OP PUBLIC SAFETY Totals Check Number 59291 DEPT OF PUBLIC SAFETY Check Number 59353 A-1 RENTAL 59353 20-JU1-99 A-1 RENTAL Totals Check Number 59353 A-1 RENTAL Check Number 59354 ALL STEEL PRODUCTS CO INC. 59354 20-JU1-99 ALL STEEL PRODUCTS CO INC. Totals Check Number 59354 ALL STEEL PRODUCTS CO INC. Check Number 59355 fmti 59355 22-JU1-99 AMEM Totals Check Number 59355 AMEM Check Number 59356 AMERICAN SEMI PARTS 4 SERVICE 59356 20-JU1-99 AMERICAN SEMI PARTS k SERVICE Totals Check Number 59356 AMERICAN SEMI PARTS k SERVICE Check Number 59357 ANOKA COUNTY SHERIFF 59357 22-JU1-99 ANOKA COUNTY SHERIFF Totals Check Number 59357 ANOKA COUNTY SHERIFF Check Number 59358 AT a T WIRELESS SERVICES 59358 22-Jul-99 AT a T WIRELESS SERVICES Totals Check Number 59358 AT a T WIRELESS SERVICES Transaction Amount -370.00 -370.00 -100.00 -100.00 -25.00 -225.00 10.65 10.65 2,753.10 2,753.10 80.00 80.00 173.84 173.84 200.00 200.00 95.80 95.80 Page 1 Comments ROOM RENTAL coi JUL 2 6 1999 CITY Oh UhONO RIGHT TO KNOW FEES RIGHT TO KNOW FEES RIGHT TO KNOW FEES PROPANE CULVERTS, BANDS, APRONS AMEM FALL CONF-CHESWICK REFLECTIVE TAPE BAIL-LINDA BRUNINO 994349 CELL PHONE SERVICE i 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Page 2 Totals Check Rubber 59364 BRIHKK2V0S, JACK Check Ihifflber 59365 BRYAN ROCK PRODUCTS INC. 59365 22-JuI-99 BRYAN ROCK PROOCXrTS INC. Check ; •Transaction Number Date Name Amount Comments Check Number * » »» S9359 AUQIES MOBILE CHEF 593S9 20-JU1-99 AUQIES MOBILE CHEF 46.08 HAMBURGERS Totals Check Number 59359 AUQIES MOBILE CHEF 46.08 Check Nunvber 59360 BEACK, SCOTT 59360 20-Jul-99 BRACK, SCOTT 210.00 GOLF BALLS Totals Check Number 59360 BEACK, SCOTT 210.00 Check Number 59361 BELL k HONELL 59361 20-JU1-99 BELL a HONELL 69.30 TONER, STARTER 59361 20-JU1-99 BELL a HONELL 2,913.00 MICROPIU1 READER/PRINTER Totals Check Number 59361 BELL a HONELL 2,982.30 Check Number 59362 BIFFS INC. 59362 22-JU1-99 BIFFS INC.133.52 PORTABLE - BIDERWOOD 59362 22-Jul-99 BIFFS INC.133.52 PORTABLE - SUmiT BEACH 59362 22-JU1-99 BIFFS INC.133.52 PORTABLE - KACKBBRRY 59362 22-JU1-99 BIFFS INC.66.76 PORTABLE - OC 59362 22-JU1-99 BIFFS INC.69.05 PORTABLE - BIDERNOOD 59362 22-JU1-99 BIFFS INC.181.21 PORTABLE - BIDERNOOD 59362 22-JU1-99 BIFFS INC.233.66 PORTABLE - SUmiT BEACH Totals Check Number 59362 BIFFS INC.951.24 Check Number •59363 BLACKOiriAK 6 SON 59363 30-JU1-99 BLACKONIAK a SON 105.45 NASTE SVC 6/99-CH 59363 20-Jul-99 BLACKONIAK a SON 86.27 NASTE SVC 6/99-CH 59363 20-Jul-99 BLACKONIAK a SON 157.80 NASTE SVC 6/99-LAKE 59363 20-JU1-99 BLACKONIAK a SON 157.80 haste SVC 6/99-BEDERNOOD 59363 20-JU1-99 BLACKONIAK a SON 72.33 NASTE SVC 6/99-GC Totals Check Number 59363 BLACKONIAK a SON 579.65 Check Number 59364 BRINKHAUS, JACK 59364 20-JU1-99 BRINKKAUS« JACK 6.02 FUSES FOR LIFT STATION mm mm 6.02 i *l!l 270.75 CRl^HBD LIMBSTONE jr- 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Page 3 Check Number Date Name Check Number 59365 BRYAN ROCK PRODUCTS INC. Totals Check Number 59365 BRYAN ROCK PRODUCTS INC. Check Number 59366 BUDGET PRINTING 59366 20-JU1-99 BUDGET PRINTING Totals Check Number 59366 BUDGET PRINTING Ch^ck Number 59367 CARGILL SALT 59367 20>Jul>99 CARGILL SALT Totals Check Number 59367 CARGILL SALT Check Number 59368 CHUNKS LAKESHORE AUTO 59368 59368 59368 59368 59368 59368 59368 59368 59368 59368 20-Jul-99 20-JU1-99 20-JU1-99 20-Jul-99 20-JU1-99 20-JU1-99 20-JU1-99 20-JU1-99 20-JU1-99 20-JU1-99 C-HUNKS CHUNKS CHUNKS CHUNKS CHUNKS CHUNKS CHUNKS CHUNKS CHUNKS CHUNKS LAKESHORE LAKESHORE LAKESHORE LAKESHORE LAKESHORE LAKESHORE LAKESHORE LAKESHORE LAKESHORE LAKESHORE AUTO aUTO AUTO AUTO AUTO AUTO Axrro AUTO AUTO AUTO Totals Check Number 59368 CHUNKS LAKESHORE AUTO Check Number 59369 CITY OF LONG LAKE 59369 59369 22-JU1-99 22-JU1-99 CITY OF LONG LAKE CITY OF LONG LAKE Totals Check Number 59369 CITY OF LONG LAKE Transaction Amount Comments 278.75 359.12 COPIES-COMP PLN OPEN HSE 359.12 1,448.41 1,448.41 SOFTENER SALT 29,453.25 67.83 CK CLING SYS, TIRES 182 81.25 RPL MOTORS - LIGHTS 178 188.51 R SHCKS, CK BRKS, 180 74.30 OIL, HEAD LIGHTS 185 50.96 OIL CHNG,ROTATE TRS 184 606.08 ALTERNATOR 179 483.79 OIL CHG, ALIGN, BRKS 182 32.21 OIL CHG, ALICaf, BRKS 182 50.96 OIL CHG 183 31.25 SIREN SPKER 179 1,667.14 >8,912.00 3RD QTR FIRE CONTRACT 541.25 ADD*L LEGAL FEES-SER 800 Check Number 59370 CITY OF ORONO PETTY CASH 59370 22-JU1-99 CITY OF ORONO PETTY CASH 34.47 PARK RECPT SUPPLIES 59370 22-JU1-99 CITY OF ORONO PETTY CASH 11.41 POLICE PETTY CASH 59370 22-JU1-99 CITY OP ORONO PETTY CASH 2.50 POLICE PETTY CASH 59370 22-Jul-99 CITY OF ORONO PETTY CASH 1.50 POLICE PETTY CASH 59370 22-JU1-99 CITY OP ORONO PETTY CASH 9.23 POLICE PETTY CASH 59370 22-JU1-99 CITY OF ORONO PETTY CASH 4.78 POLICE PETTY CASH 59370 22-JUI-99 CITY OP ORONO PETTY CASH 7.37 POSTAGE 59370 22-JU1-99 CITY OF ORONO PETTY CASH 16.00 GAS FOR SHORELINE TOUR 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Check Number Date Name Check Number 59370 59370 CITY OF ORONO PETTY CASH 22-JU1-99 CITY OF ORONO PETTY CASH Totals Check Number 59370 CITY OF ORONO PETTY CASH Check Number 59371 CITY OP NAYZATA 59371 22-JU1-99 CITY OF NAYZATA Totals Check Number 59371 CITY OF NAYZATA Check Number 59372 CITYVIBN PLUMBING ft HEATING 59372 59372 20-JU1-99 20-JU1-99 CITYVIBN PLUMBING ft HEATING CITYVIBN PLUMBING ft HEATING Totals Check Number 59372 CITYVIBN PLUMBING ft KEATING Check Number 59373 CCNV-MIX 59373 20-Jul-99 CON-KIX Totals Check Number 59373 CON-MIX Check Number 59374 CRONN MARKING INC 59374 20-JU1-99 CRONN HARKING INC. Totals Check Number 59374 CRONN MARKING INC. Check Number 59375 DCA 59375 59375 20-JU1-99 20-JU1-99 DCA DCA Totals Check Number 59375 DCA Check NUsdber 59376 DCA - WIRE ONLY 59376 22-Jul-99 DCA - NIRB ONLY Totals Check Number 59376 DCA - NIRE ONLY Check Number 59377 DEPT OP PUBLIC SAFETY 59377 20-Jul-99 DEPT OP PUBLIC SAFETY Totals Check Number 59377 DEPT OF PUBLIC SAFETY Transactioa Amount 29.70 116.96 2,510.15 2,510.15 175.63 85.00 260.63 716.75 716.75 85.44 85.44 151.20 101.50 252.70 312.55 312.55 510.00 510.00 Page 4 Comments RECPT - GEMAR NTR CHGS 2ND QTR 99 CHANGE FURNANCE FILTERS CK AIR COND - PD PN SIDENALK NAME PLATES KM FEE - FLEX PLAN ADM FEE - COBRA FLEX SPENDING ACCOUNTS CJDN CHARGES Hi V f !|- M n^sstlsiemm 22 Jul 1999 Thu 3t24 PM Check Register City of Orono Check Number Date Name Check Number 59378 59378 59378 59378 DEfcT OF PUBLIC SAFETY 22-Jul-99 DEPT OF PUBLIC SAFETY 22-Jul-99 DEPT OF PUBLIC SAFETY 22-Jul-99 DEPT OF PUBLIC SAFETY Totals Check NUnOser 59378 DEPT OP PUBLIC SAFETY Check Number 59379 DONALD SALVBRDA k ASSOCIATES 59379 22-Jul-99 DONALD SALVERDA k ASSOCIATES Totals Check Number 59379 DONALD SALVERDA k ASSOCIATES Check Number 59380 EKLUND TREE RECYCLING 59380 20-JU1-99 EKLUND TREE RECYCLING Totals Check Number 59380 EKLUND TREE RECYCLING Check NUfliiber 59381 URGENCY AUTOMOTIVE TECH INC 59381 20-JU1-99 EMERGENCY AUTOMOTIVE TECH INC Totals Check Number 59381 EMERGENCY AUTOMOTIVE TECH INC Check Number 59382 ENCHANTED GARDEN FLORAL 59382 20-Jul-99 ENCHANTED GARDEN FLORAL Totals Check Number 59382 ENCHANTED GARDEN FLORAL Check Number 59383 FARNIOK, CORREY 59383 20-Jul-99 FARNIOK. CORREY Totals Check Number 59383 FARNIOK, CORREY Check Number 59385 59385 FRESHWATER FOUNDATION 22-»7ul-99 FRESHWATER FOUNDATION Transaction Amount 100.00 100.00 25.00 225.00 550.00 550.00 90.00 90.00 88.72 88.72 57.25 57.25 27.25 27.25 Page 5 Conments RIGHT TO KNOW FEES RIGHT TO KNOW FEES RIGHT TO KNOW FEES ADV EFFECTIVE MGMT PROG BRUSH DISPOSAL - 6/99 REPLACE FLASHER SYMPTHY BSKT - GOETTBN PIZZA - RESERVE MTG Check Number 59384 FIRSTAR TRUST CO • NIRE ONLY 59384 22-Jul-99 FIRSTAR TRUST CO -WIRE ONLY 3,084.37 INT DOB 8/1/99 59384 22-Jul-99 FIRSTAR TRUST CO -WIRE ONLY 8,504.50 INT DOB 8/1/99 59384 22-JU1-99 FIRSTAR TRUST CO -WIRE ONLY 8,306.13 INT DOB 8/1/99 59384 22-Jul-99 FIRSTAR TRUST CO -WIRE ONLY 35,947.50 INT DOE 8/1/99 59384 22-Jul-99 FIRSTAR TRUST CO -NIRE ONLY 40,351.88 INT DOE 8/1/99 Totals Check Number 59384 FIRSTAR TRUST CO -WIRE ONLY 96,194.38 3 370.00 ROOM RENTAL a2 JUl 1999 Check Register Page Thu 3s24 PM City of Orono Check Transaction Number Date Name Amount Comnients Check Number 59385 FRESHWATER FOUNDATION Totals Check Number 59385 FRESHWATER FOUNDATION 370.00 Check Number 59387 a k K SERVICES 59387 20-Jul-99 G 6 K SERVICES 14.02 UNIFORM-RATHBUIJ 59387 20*Jul-99 Q a K SERVICES 8.52 UNIFORM-STEFFENHAGEN 59387 20-Jul-99 G a K SERVICES 80.39 UNIFORMS 59387 20-JU1-99 G a K SERVICES 30.4.^.SHOP TOWELS 59387 20-Jul-99 G a K SERVICES 74.68 UNIFORMS 59387 20-JU1-99 G a K SERVICES 8.52 UNIFORM-STEFFENHAGEN 59387 20-JU1-99 G a K SERVICES 14.02 UNIFORM-RATHBUN 59387 20-JU1-99 G a K SERVICES 14.02 UNIFORM-RATHBUN 59387 20-JU1-99 G a K SERVlTES 76.58 UNIFORMS 59387 20-Jul-99 G a K SERVICES 32.25 SHOP TOWELS 59387 20-JU1-99 G a K SERVICES 8.52 UNIFORM - STEFFENHAGEN 59387 22-JU1-99 G a K SERVICES 55.11 MATS - PD 59387 22-JU1-99 G a K SERVICES 8.52 UNIFORM T STEFFENHAGEN 59387 22-Jul-99 G a K SERVICES 14.02 UNIFORM - RATKBUM 59387 22-JU1-99 G a K SERVICES 97.02 UNIFORMS 59387 22-JU1-99 G a K SERVICES 42.01 MATS - CC 59387 22-Jul-99 G a K SERVICES 42.01 MATS - ADM Totals Check Number 59387 G a K SBIVICES 620.64 Qieck Number 59388 Q L CONTRACTING 59388 22-JU1-99 G L CONTRACTING 11*099.33 RFP 84 HRTG DR SAN SWR Totals Check Number 59388 G L CONTRACTING 11*099.33 Check NunUser 59389 OAMB TIME 59389 22-JU1-99 GAME TIME 150.08 PLAYGROUND PARTS 59389 22-Jul>99 GAME TIME 308.75 PLAYGROUND P7JITS 59389 22-JU1-99 GAME TIME -207.58 PLAYGROUND PARTS-RETURN Totals Check Ifunber 59389 GAME TIME 251.25 Check Number 59391 GENUINB PARTS CO. 59391 22-Jul-99 GENUINE PARTS CO.3.50 CLEVIS 59391 22-Jul-99 GENUINE PARTS CO.5.30 SPRING* TAPE 59391 22-Jul-99 GENUINE PARTS CO.15.22 ANTENNA* SCREW 59391 22-Jul-99 GENUINE PARTS CO.15.56 SPARK PLU3* KNOCKER 59391 22-JUX-99 GENUINE PARTS CO.4.57 SPRING 27 Jul 1999 Thu 3i24 PM Check Number Date Check Number 59391 GENUINE 59391 22-JU1-99 59391 22-JU1-99 59391 22-JU1-99 59391 22-JU1-99 59391 22-Jul-99 59391 22-JU1-99 59391 22-Jul-99 59391 22-JU1-99 59391 22-JU1-99 59391 22-Jul-99 Check Register City of Orono Page 7 Name PARTS CO. GENUINE GENUINE GENUINE GENUINE GENUINE GENUINE GENUINE GENUINE GENUINE GENUINE PARTS CO. PARTS CO. PARTS CO. PARTS CO. PARTS CO. PARTS CO. PARTS CO. PARTS CO. PARTS CO. PARTS CO. Totals Check Number 59391 GENUINE PARTS CO. Uieck Number 59392 GOPHER STATE ONE-CALL INC. 59392 59392 20-Jul-99 20-Jul-99 GOPHER STATE ONE-CALL INC. GOPHER STATE ONE-CALL INC, Totals Check Number 59392 GOPHER STATE ONE-CALL INC. Check Number 59393 GREEN LIGHTS RECYCLING INC. 59393 20-JU1-99 GREEN LIGHTS RECYCLING INC. Totals Check Number 59393 GREEN LIGHTS RECYCLING INC. Check Number 59394 GRIGGS CONTRACTING 59394 22-Jul-99 GRIGGS CONTRACTING Totals Check Number 59394 GRIGGS CONTRACTING Check Number 59395 HAWKINS WATER TREATMENT GROUP 59395 20-JU1-99 HAWKINS MATER TREATMENT GROUP Totals Check Number 59395 HANKINS WATER TREATMENT GROUP Check Number 59396 HCSO - CRIME LAB UNIT 59396 59396 20-JU1-99 20-JU1-99 HCSO - CRIME LAB UNIT HCSO - CRIME LAB UNIT Totals Check Number 59396 HCSO - CRIME LAB UNIT Oieck Number 59397 HDR ENGINBERINQ* INC 22-JU1-99 HDR ENGINEERING. INC59397 Transaction Amount Comments 2.13 BULB 2.12 U-BOLT 1.17 SCREW 2.58 TUBING 44.60 BELT 14.89 BFARING 103.37 SK<3CK5 46.84 BATTERY, 4.05 BUSHING. 11.76 FILTER 277.66 17.07 51.18 68.25 138.17 138.17 5.620.00 5.620.00 932.26 932.26 65.00 65.00 130.00 15.000.00 LOCATES 6/99 LOCATES 6/99 FLUORESCENT BULB DISPOSAL FUEL SYSTEM PARTS - NAV NTR REHAB CRIME SCNE NGKr-NITTKE CRIME SCNE MGMT-J JOHNSON HNY 12 NOISE 4 VIB STUDY 1 22 Jul 1999 Thu 3t24 PM Check Number Check Regiscer City of Orono Date Name Check Number 59397 HDR ENGINEERING, INC Totals Check Number 59397 HDR ENGINEERING, INC Check Number 59393 59398 HENNEPIN COUNTY SHERIFF 20-JU1-99 Totals Check Number HENNEPIN COUNTY SHERIFF 59398 HENNEPIN COUNTY SHERIFF Qieck Number 59399 59399 59399 59399 HENNEPIN COTJNTY TREAS. 22-JU1-99 22-Jul-99 22-JU1-99 Totals Check Number !*S2WEPIN COUNTY TREAS HENNEPIN COUNTY TREAS HENNEPIN COUNTY TRJAS 59399 HENNEPIN COUNTY TREAS Check Number 59400 59400 HUBCAP WAREHOUSE 22-JU1-99 Totals Check Number HUBCAP WAREHOUSE 59400 HUBCAP WAREHOUSE Check Number 59401 59401 IKON OFFICE SOLUTIONS 20-Jul-99 IKON OFFICE SOLUTIONS Totals Check Number 59401 IKON OFFICE SOLUTIONS Check Number 59402 59402 J H LARSON COMPANY 20-JU1-99 Totals Check Number J H LARSON COMPANY 59402 J H LARSON COMPANY Check Number 59403 59403 JET QUICK 22-Jul-99 JET QUICK totals ChSik^ IDkiMber Check Numb# 59404 59404 2C-JU1-99 59403 JET QUICK tETU N. POTTS, PA Totals Check Number KENNETH N. POTTS, PA 59404 KENNETH N. POTTS, PA Check Number 59405 59405 KUEHN, THOMAS 22-Jul-99 KUEHN, THOMAS Transaction Amount 15,000.00 105.74 105.74 32.50 25.00 150.00 207.50 35.00 35.00 46.55 46.55 91.03 91.03 19.60 19.60 2,291.66 2,291.66 57.75 Page 8 Coonients RADIO REPAIR MAILING LABELS MAILING LABELS-FOX RIDGE MAILING LABELS-N FERNBRK RUB CAP MINOLTA STPL CARTRIDGE FLOUR BULBS FIRE IKSP REPORTS PROSECUTION 6/99 MILEAGE REIMURSEMENT 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Page 9 Check Transaction NumDer Date Name Amount Comments Check Number 59405 KUBHN. TH:34AS 59405 22-Jul-99 KUEHN, THOMAS 8.05 POSTAOE-CAFR TO GPOA 59405 22-Jul-99 KUEHN, THOMAS 9.28 PHONE CALL-CELL PHONE Totals Check Number S9405 KUEHH, THOMAS 75.08 Check Number 59406 M a P UTILITIES INC. 59406 22-JU1-99 Map UTILITIES INC.11,600.00 REP FORCEMA-TONKAWA RD Totals C eck Number S9406 M 4 P UTILITIES INC.11,600.00 Check Number 59408 MEDICA CHOICE 59408 22-JU1-99 MEDICA CHOICE 178.55 MEDICA LOW - 8/99 59408 22-JUX-99 MEDICA CHOICE 357.11 MEDICA LOW - 8/99 59408 22-JU1-99 MEDICA CHOICE -178.56 MEDICA LOW ' 8/99 59408 22-Jul-99 MEDICA CHOICE 603.52 MEDICA LOW • 8/99 59408 22-JU1-99 MEDICA CHOICE 357.11 MEDICA • 8/99 59408 22-Jul-99 MEDICA CHOICE 357.11 MEDICA - 8/99 59408 22-JU1-99 MEDICA CHOICE 3,035.40 MEDICA • 8/99 59408 22-Jul-99 MEDICA CHOICE -157.04 MEDICA - 8/99 59408 ^22-JU1-99 MEDICA CHOICE 178.55 MEDICA • 8/99 59408 ^22-JU1-99 rSDICA CHOICE 1,249.86 MEDICA - 8/99 59408 22-JU1-99 MEDICA CHOICE 178.56 MEDICA - 8/99 59408 22-JU1-99 MEDICA CHOICE 178.55 MEDICA • 8/99 59408 22-Jul-99 MEDICA CHOICE 915.23 MEDICA - 8/99 59408 22-Jul-99 MEDICA CHOICE 8,511.84 MEDICA - 8/99 Totals Check Humber 59408 MEDICA CHOICE 15,765.79 Check Number 59409 MET COUNCIL ENVIRONMENTAL SVCS 59409 20-aUl-99 NET COUNCIL ENVIRONMENTAL SVCS 19«558.92 SENER SER^'ICE 59409 20-Jul-99 MET COUNCIL ENVIRONMENTAL SVCT -1,355.00 PR YR CST ALLOC Totals Check Number 59409 MET COUNCIL ENVIRONMENTAL SVCS 18,203.92 Check Number 59410 MIDWEST ASPHALT 59410 22-JU1-99 MIDWEST ASPHALT 199.96 HAND PATCH 59410 22-Jul-99 MIDWEST ASPHALT 249.96 HAND PATCH 59410 22-JU1-99 MIDWEST ASPHALT 825.59 HAND PATCH Totals Check Number 59410 MIDWEST ASPHALT 1,275.51 Check munber 59411 MIDHEST COCA COLA BOTTLING CO 59411 20-Jul-99 MlDffBST COCA COLA BOTTLING CO 579.00 SODA FOR RESALE 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Check Number Date Name Oieck Nund>er 59411 MIDWEST COCA COLA BOTTLILQ CO Totals Check Number 59411 MIDWEST COCA COLA BOTTLING CO Check Number 59412 MINNEAPOLIS OXYGEN COMPANY 59412 59412 20-Jul-99 20-Jul-99 MINNEAPOLIS OXYGEN COMPANY MINNEAPOLIS OXYGEN COMPANY Totals Check Number 59412 MINNEAPOLIS OXYGEN COMPANY Check Number 59413 MINNESOTA CONWAY 59413 22-Jul-99 MINNESOTA CONWAY Totals Check Number 59413 MINNESOTA CONWAY Check Number 59414 MINNESOTA SDN PUBLICATIONS 59414 59414 20-Jul-99 20-Jul-99 MINNESOTA SUN PUBLICATIONS MINNESOTA SUN PUBLICATIONS Totals Check Number 59414 MINNESOTA SUN PUBLICATIONS Check Number 59415 MN CITY/COUNTY MGMT ASSOC. 59415 20-JU1-99 MN CITY/COUNTY MGMT ASSOC Totals Check Number 59415 MN CITY/COUNTY MGMT ASSOC, Check Number 59416 MN GOVT FIN. OFFICER'S ASSN 59416 59416 22-JU1-99 MN GOVT PIN. OFFICER'S ASSN MN GOVT FIN. OFFICER'S ASSN Totals Check Number 59416 MN GOVT PIN. OFFICER'S ASSN Check Number 59417 MN INSTITUrS OF LEGAL EDOCATIO 59417 59417 22-Jul-99 22-JU1-99 MN INSTITUTE OF LEGAL EDUCATIO MN . ITUTE OF LEGAL EDUCATIO Totals Check Number 59412 MN INSTITUTE OF LEGAL EDUCATIO Check Number 59418 MOROWCZYNSKI, JIM 59416 20-JU1-99 MOR( WCZYNSKI, JIM Totals Check Number 59418 NOROWCZYNSKI, JIM Transaction Amount 579.00 101.25 4.50 105.75 164.29 164.29 81.60 231.20 312.80 77.00 77.00 200.00 200.00 400.00 117.00 117.00 234.00 16.15 16.15 Page 10 Comments AXETYLENE, OXYGEN TANK RENTAL REFILL FIRE EXTINGUISHERS EMP ADV - POLICE EMP ADV - ADM ANN MBERSHP - MOORSC ANNUAL CONP REG - KUEHN ANNUAL CONP REG - OLSCH DRUNK DRIVING-FISCHER DRUNK DRIVING-DEMBOUSKI PARKING k MBAL-EMERG MGMT ‘ d 4^' i /J 22 Jul 1999 Thu 3t24 PM Check Register City of Orono Page 11 Check Transaction Number Date Name Amount Comments Check Number 59419 MR AUQZES COFFEE SERVICE 59419 20-JU1-99 MR AUGIES COFFEE SERVICE 49.50 COFFEE FOR RESALE Totals Check Number 59419 MR AUGIES COFFEE SERVICE 49.50 Check Number 59420 Mil DIST CO. 59420 20-Jul-99 MTI DIST CO.2«662.50 RENTAL - FAIRWAY MOWl 59420 22-Jul-S9 MTI DIST CO.15,920.69 GRNDMSTR 233D ROUGH ! Totals Check Number 59420 MTI DIST CO.18,583.19 Check Number 59421 NAVARRE AMOCO 59421 20-JU1-99 NAVARRE AMOCO 27.00 TIRE REPAIR Totals Check Number 59421 NAVARRE AMOCO 27.00 Check Number 59424 NAVARRE KARDHARE 59424 20-Jul-99 NAVARRE KARDHARE 12.65 BULK CHAING 59424 20-JU1-99 NAVARRE KARDHARE 26.52 GRASS SEED 59424 20-JU1-99 NAVARRE KARDHARE 2.65 ROOF CEMENT 59424 20-JUX-99 NAVARRE KARDHARE 2.88 BULK BOLTS 59424 20-JU1-99 NAVARRE KARDHARE 12.63 SCREWDRIVERS 59424 20-JU1-99 NAVARRE KARDHARE 13.26 GRASS SEED 59424 20-JU1-99 NAVARRE KARDHARE 4.68 KICXDOHN STOP 59424 20-JU1-99 NAVARRE KARDHARE 1.07 ROPE, SNAP 59424 20-JU1-99 NAVARRE KARDHARE 11.27 INSECT REPBLBNT 59424 20-Jul-99 NAVARRE KARDHARE 4.74 WINDSHIELD FLUID 59424 20-JU1-99 NAVARRE KARDHARE 22.14 BULK SCREWS 59424 20-JU1-99 NAVARRE KARDHARE 0.49 BOLT 59424 20-Jul-99 NAVARRE KARDHARE 18.70 STD BULB 59424 20>Jul>99 NAVARRE KARDHARE 36.47 STRAPPING TAPE 59424 20-Ju1-99 NAVARRE KARDHARE 0.35 BULK SCREWS 59424 20-JU1-99 NAVARRE KARDHARE 23.39 MARKING PAINT 59424 20-JU1-99 NAVARRE KARDHARE 5.85 BATTERIES 59424 20-JU1-99 NAVARRE KARDHARE 10.31 ROUNDUP, GLOVES 59424 20-Jul-99 NAVARRE KARDHARE 4.56 SUPER GLUE, VELCRO 59424 20-JU1-99 NAVARRE KARDHARE 10.63 VELCRO, LUBICANT 59424 20-JU1-99 NAVARRE HARDWARE 2.75 SANDING MASK 59424 20-Jul-99 NAVARRE HARDWARE 5.08 BALLOONS 59424 20-JU1-99 NAVARRE HARDWARE 68.62 MAINT SUPPLIES 59424 20-Jul-99 NAVARRE KARDHARE 4.24 PLASTIC LID 59424 20-Jul-99 NAVARRE KARDHARE 4.14 COUPLING 59424 20-JU1-99 NAVARRE KARDHARE 3.80 SINGLE CUT ISYS 59424 20-Jul-99 NAVARRE HARDWARE 87.52 BITS, HASHERS, BOLTS 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Check Number Date Name Check Number 59424 59424 59424 59424 NAVARRE HARDWARE 20-JU1-99 NAVARRE HARDWARE 20-Jul-99 NAVARRE HARDWARE 20-JU1-99 NAVARRE HARDWARE Totals Check Number 59424 NAVARRE HARDWARE Check Number 59425 NXD 59425 20-JU1-99 NLD Totals Check Number 59425 NLD Check Number 59426 NORTH STAR TURF 59426 22-Jul-99 NORTH STAR TURF Totals Check Nuiiher 59426 north star turf Check Number 59427 NORTHLAND EI^CTRIC SUPPLY CO 59427 22-Jul-99 NORTHLAND ELECTRIC SUPPLY CO Totals Check Number 59427 NORTHLAND ELECTRIC SUPPLY CO Transaction Amount 13.59 6.36 23.09 444.45 141.32 141.32 19.34 19.34 14.87 14.07 Page 12 Comments BATTERY SOCKET PHOr^E CORD, PHONE DISP CUPS, CUP HOLDERS WIRE STUD, ELEMENT FUSE Check Number 59428 OFFICE DEPOT 59428 30-JU1-99 OFFICE DEPOT 39.36 CHAIR MAT 59426 aO-Jul-99 OFFICE DEPOT 53.38 OFFICE SUPPLIES 59428 20-Jul-99 OFFICE DEPOT 65.26 OFFICE SUPPLIES 59428 20-Jul-99 OFFICE DEPOT -3.56 OFFICE SUPPLIES 59428 20-Jul-99 OFFICE DEPOT -15.43 OFFICE SUPPLIES 59428 20-JU1-99 OFFICE DEPOT 51.35 OFFICE SUPPLIES 59428 20-JU1-99 OFFICE DEPOT 42.01 OFFICE SUPPLIES 59428 20-JU1-99 OFFICE DEPOT 152.59 OFFICE SUPPLIES 59428 20-Jul-99 OFFICE DEPOT 186.51 OFFICE SUPPLIES 59428 20-Jul-99 OFFICE DEPOT 3.46 OFFICE SUPPLIES Totals Check Number 59428 OFFICE DEPOT 574.93 Check Number S9429 OLD DUTCH FOODS INC. 59429 20-JU1-99 OLD DUTCH POODS INC.19.32 CHIPS FOR RESALE 59429 20-JU1-99 OLD DUTCH POODS INC.78.90 B4P ADV - ADM Totals Check Number 59429 OLD DUTCH POODS INC.9S.22 Ch««ck Number 59430 PERRY'S SANDBLASTING 59430 22-JU1-99 PERRY'S SANDBLASTING £4.97 TOW-CHEROKEE SEIZURE 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Check Number Date Name Check Number 59430 PERRY'S SANDBLASTING Totals Check Number 59430 PERRY'S SANDBLASTING Check Number 59431 PIONEER 59431 22-JU1-99 PIONEER Totals Check Number 59431 PIONEER Check Number 59432 PRECISION TURF 59432 20-JU1-99 PRECISION TURF Totals Check Number 59432 PRECISION TURF Check Number 59433 REED VENDING 59433 59433 20-Jul-99 20-JU1-99 REED VENDING REED VENDING Totals Check Number 59433 REED VENDING Check Number 59434 RUTTGER'S BAY LAKE LODGE 59434 22-Jul-99 RUTTGER'S BAY LAKE LODGE Totals Qieck Number 59434 RUTTGER'S BAY LAKE LODGE Check Number 59435 S M HENTQES & SONS INC A9435 22-JU1-99 S M HENTGES k SGHS INC Totals Check Number 59435 S M HENTGES k SONS INC Check Number 59436 SNYDER DRUG STORES Check Number 59437 5943 f SRF CONSULTING GROUP INC. 22-Jul-99 SRP CONSULTING GROUP INC. Transaction Amount 64.97 24.66 24.66 99.51 99.51 56.60 59.30 115.90 433.56 433.56 11,191.00 11,191.00 Page 13 Conmients NOTICE OF HRING-FOX RIDGE LAKE COLORANT CANDY FOR RESALE CANDY FOR RESALE LODGING AMEM FALL CONP ST roifARDS SWR/WTR CONICT 59436 20-Jul-99 SNYDER DRUG STORES 9.54 1 HR PHOTO 59436 20-JU1-99 SNYDER DRUG STORES 7.17 1 HR PHOTO 59436 20-JU1-99 SNYDER DRUG STORES 4.75 PLATES, FORKS 59436 20-JU1-99 SNYDER DRUG STORES 4.25 1 HR PHOTO 59436 20-JU1-99 SNYDER DRUG STORES 2.44 LINT ROLLER 59436 20-JU1-99 SNYDER DRUG STORES 35.46 FllM Totals Check Number 59436 SNYDER DRUG STORES 63.61 1,161.64 TH 12 RELCATION-PHASE 2 F- k 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Check Number Date Name Check Number 59437 SRF CONSULTING GROUP INC. Totals Check Number 59437 SRP CONSULTING GROUP INC. Check Number 59438 59438 SUBURBAN TIRE INC. 22-JU1-99 SUBURBAN TIRE INC. Totals Check Number 59438 SUBURBAN TIRE INC. Check Number 59439 TEMPORARIES-TO-00 Check Number 59440 TIMBERWALL LANDSCAPING INC 59440 22-JU1-99 TIMBERWALL LANDSCAPING INC Totals Check Number 59440 '^IMBERNALL LANDSCAPING INC Check Number 59441 TKDA 59441 20>Jul-99 TKDA Totals Check NUiiiber 59441 TKDA Check Number 59442 TOLL GAS fc MELDING SUPPLY 59442 59442 59442 22-JU1-99 22-Jul-99 22-JU1-99 TOLL GAS & WELDING SUPPLY TOLL GAS a WELDING SUPPLY TOLL GAS a WELDING SUPPLY Totals Check Number 59442 TOLL GAS a WELDING SUPPLY Check Number 59443 TOHCHECK* LARRY 59^43 20-Jul-99 TOMCHECX« LARRY Totals Check Number 59443 TOMCHECK, LARRY # Check Number 59444 UNIFORMS UNLIMITED 59444 22-JU1-99 UNIFORMS UNLIMITED Transaction Amount 1,161.64 123.80 123.80 568.06 568.08 171.70 171.70 19.54 49.61 5.70 74.85 6.35 6.35 92.02 Page 14 Comments TIRES SQD 186 59439 20.jui.99 TFMPORARIES-TO-GO 415.13 TEMP HELP-PO 7/4/99 59439 20-JU1-99 TEMPORARIES-TO-GO 387.50 TEMP HELP-ADM 7/4/99 59439 20-JU1-99 TBMPORARIES-TO-GO 324.00 TEMP HELP - PD 7/11/99 59439 20-JU1-99 TEMPORARIES-TO-GO 318.75 TEMP HELP - AD 7/11/99 59439 22-JU1-99 TEMPORARIES-TO-GO 343.75 TEMP HELP ADH - 7/18/99 59439 22-JU1-99 TEMPORARIES-TO-GO 540.00 TEMP HELP PO - 7/18/99 Totals Check Number 59439 TBMPORARIES-TO-GO 2,329.13 LNDSCAPE TMBR-HACKBERRY LACATE WTR LEAK-1999 FACE VISOR, WELDHK3 GLOVE CAPS SLEEVE CYLINDER RENTAL TOOL BOX FOR M-16 UNIFORM-SCHOBNHOFF 3d 1 1 22 Jul 1999 Thu 3x24 PM Check Register City of Orono Check Humber Date Name Check Number 59444 59444 UNIFORMS UNLIMITED 22-Jul-99 UNIFORMS UNLIMITED Totals Check Number 59444 UNIFORMS UNLIMITED Check Number 59445 UNITED ELECTRIC 59445 22-Jul-99 UNITED ELECTRIC Totals Check Number 59445 UNITED ELECTRIC Check Number 59446 VESSCO INC. 59446 22-JU1-99 VESSCO INC, Totals Check Number 59446 VESSCO INC, Check Number 59447 W.H. GRAINGER INC. 59447 59447 22-JU1-99 22-JU1-99 N.N. GRAINGER INC. N.N. GRAINGER INC. Totals Check Number 59447 W.N. GRAINGER INC. Check Number 59448 HARNINQ LITES OP MN 59448 20-Jul-99 NARNING LITES OP MN Totals Check Number 59448 NARNING LITES OF MN Check Number 59449 NErrSIDE NHOLBSALB TIRE 59449 22-JU1-99 NESTSIDB WHOLESALE TIRE Totals Check Number 59449 HESTSIDE WHOLESALE TIRE Check Number 59450 WILLIAMS LAWN SERVICE 59450 22-JU1-99 WILLIAMS LAWN SERVICE Totals Check Number 59450 WILLIAMS LAWN SERVICE Check Number 59451 YOUNG, JACKIE 59451 59451 59451 20-Jul-99 20-JU1-99 20-JU1-99 YOUNG, JACKIE YOUNG. JACKIE YOUNG. JACKIE Transaction Amount 99.00 191.02 359.13 359.13 97.73 97.73 97.09 10.79 107.88 105.44 105.44 204.22 204.22 1.300.00 1.300.00 175.00 175.00 200.00 Page 15 Comments UNIFORM-B. JOHNSON COILS FOR LIFT STATION NIPPLE, BUSHING CUTOFF WHEEL CUTOFF WHEEL BARRICADES FRONT TIRES - JD MOWER PARK MOWING 6/99 PRK COM - 6/7/99 PLN COM - 6/21/99 CITY COUNCIL a 22 Jul 1999 Thu 3:24 PM Check Register City of Orono Page 16 Check HUniber Date Name Transaction Amount Comments Cheek Number 59451 59451 YOUNG* JACKIE 20-JU1-99 YOUNG* JACKIE Totals Check Number 59451 YOUNG, JACKIE 150.00 700.00 CONSOLIDATION COM 6/3/99 Grand Total 268,259.06 •'» t. 14 JUI 1999 Wed 9:19 AM Check Rlimber Employee Name Check Number 046238 046238 JOHNSON, MARY ANN Totals Check Number 046238 Check Number 046239 046239 KASBMAN, CAROLE A. Totals Check Number 046239 Check Number 046240 046240 MOORSE, RONALD J. Totals Check Number 046240 Check Register City of Orono Page 1 Check Number 046241 046241 VEE, LINDA S. Totals Check Number 046241 Check Number 046242 046242 KUBHN, THOMAS M. Totals Check Number 046242 Check Number 046243 046243 OLSON, RONALD J. Totals Check Number 046243 Check Number 046244 046244 PETTIT, SANDRA K. Totals Check Number 046244 Check Number 04624S 046245 ANDERSON, BRUCE L. Totals Check Number 046245 Check Number 046246 Check Date 14-JU1-99 14-JU1-99 x4-Jul-99 14-JU1-99 li-Jul-99 14-JU1-99 14-JU1-99 14-JU1-99 Check Amount 621.27 621.27 773.16 773.16 1,591.08 1,591.08 1,073.72 1,073.72 1,018.58 1,018.58 28.53 •^8.53 827.81 827.81 727.07 727.07 Hi ii 14 Jul 1999 N«d 9:19 AM Check Register City of Orono Check Number Boiployee Name Check Number 046116 046246 BOBZIEN, SUB A. Totals Check Number 046246 Check Number 046247 046247 BORIS* SCOTT ft. Totals Check Nltmber 046247 Check Number 046248 046248 CARLSON* MICHAEL B. Totals Check Number 046248 Check Number 046249 046249 CKBSNICK* GARY B. Totals Check Number 0462a: Check Number 046250 0462S0 CORNICK* JAMBS L. Totals Check Number 046250 Check Number 046251 046251 DBMBOUSKI* JAY C. Totals Check Number 046251 Check Number 046252 046252 BRICKSON* KURT R Totals Check Number 046252 Check Number 046253 046253 PARNIOK* CORREY L. Totals Check Number 046253 Check Number 046254 046254 PISCHSNICH* DAN T. Check Date 14-Jul-99 14-JU1-99 14-Jul-99 14-Jul-99 14-Jul-99 14-Jul-99 14-JU1-99 14-Jul-99 14-JU1-99 Page 2 Check Amount 786.27 786.27 1*109.84 1*109.84 290.13 290.13 1*495.84 1*495.84 1*286.36 1*286.36 1,736.19 1,736.19 1*255.31 1*255.31 1,355.11 1,355.11 1,195.45 14 Jul 1999 Ned 9:19 AM Check Register City of Orono Check Number Employee Name Check Number 046254 Totals Check Number 046254 Check Number 046255 046255 FISCHER, CHRISTOPHER K. Totals Check Number 046255 Check Number 046256 046256 JOHNSON, JEFFREY Totals Check Number 046256 Check Number 046257 046257 JOHNSON, BRADI£Y P. Totals Check Number 046257 Check Nuoiber 046256 046258 KNOLLENBERO, KRISTIN L. Totals Check Number 046258 Check Number 046259 046259 MADSON, ADRIENNE M. Totals Check Number 046259 Check Number 046260 046260 MCNALLY, STEVEN A. Totals Check Number 046260 Check Number 046261 046261 MCNICHOLS, DAVID L. Totals Check Number 046261 Check Number 046262 046262 MQROIfC2YT7SKI, JAMES Check Date 14-Jul-99 14-Jul-99 14-JU1-99 14-Jul-99 14-JU1-99 14-Jul-99 14-Jul-99 14-JU1-99 Page 3 Check Amount 1,195.45 1,061.10 1,061.10 661.26 661.26 1,255.47 1,255.47 99.38 99.38 450.02 450.02 1,151.68 1,151.68 619.56 619.56 1,571.10 '4 ♦ 14 Jul 1999 Wed 9tl9 AN Check Nuaber Bosployee Name Check Register City of Orono Check Date Page 4 Check Amount Check Number 046262 Totals Check Number 046262 Check Number 046263 046263 PERSBLL. WILLIAM R. Totals Check Number 046263 Check Nusiber 046264 046264 8CH0ENH0FF« JOHN B. Totals Check Number 046264 Check Nusdt>er 046265 046265 TOMCHECK, LAWRENCE P. Totals Check Number 046265 Check Number 046266 046266 TOMCZYK, NARK W. Totals Check Number 046266 Check IfUDber 046267 046267 WZTTKB* ANTH£»Y A. Totals Check Nuodber 046267 Check Number 046268 046266 HOBCRST. ROBYN A. Totals Check Number 046268 Check Number 046269 046269 KOCZUR, JASON R. Totals Check Nun^r 046269 Check Number 046270 046270 BOTTBHBERG. WENDY C. Totals Check Number 046270 14-JU1-99 14-JU1-99 14-Jul-99 14-JU1-99 l4-Jul-99 14-JU1-99 14-JU1-99 14-Jul-99 1,571.10 185.63 185.63 1,323.15 1,323.15 443.83 443.83 1,263.98 1,263.98 485.19 485.19 572.24 572.24 303.49 303.49 650.67 650.67 14 Jul 1999 Ned 9tl9 AM Check Register City of Check Niunber Employee Name Check Number 046271 046271 QAFFRON, MICHAEL P. Totals Check Number 046271 Check Number 046272 046272 QAPPA, GREGORY A. Totals Check Number 046272 Check Number 046273 046273 JENSON, KRISTINE K. Totals Check Number 046273 Check Number 046274 046274 OMAN, LYLE E. Totals Check Number 046274 Check Number 046275 046275 PAI/1ATBER, DONALD M. Totals Check Number 046275 Check Number 046276 046276 NBINBBROBR, PAUL B. Totals Check Number 046276 Check Number 046277 046277 BR:S, JOHN P. Totals Check Number 046277 Check Number 046278 046278 OIBAIRB, DONALD L. Totals Check Number 046278 Check Number 046279 046279 CmSOORY, JAMBS D. Check Date 14-JU1-99 14-Jul-99 14-JU1-99 14-JU1-99 14-Jul-99 14-JU1-99 14-JuI-99 14-Jul-99 14-JU1-99 Page 5 Check Amount 1,170.62 1,170.62 1,575.69 1,575.69 899.97 899.97 252.45 25*2.45 907.38 907.38 1.065.26 1.065.26 1,123.17 1,123.17 1,396.86 1,336.86 624.36 - r 14 Jul 1999 Wed 9tl9 AM Check Register City of Orono Check Number Employee Name Check Number 046279 Totals Check Number 046279 Check Nlimber 046280 046280 HANSEN, STEVEN C. Totals Check Number 046280 Check Number 046281 046281 OBERAIQNBR, SCOTT O. Totals Check Number 046281 Check Number 046282 046282 OBRIEN, RANDY L. Totals Check Number 046282 Check Nufid>er 046283 046283 PALMER, GREGORY A. Totals Check Number 046283 Check Number 046284 046214 RATHBON, BARRY J. Totals Check Number 046284 Check Number 046285 046285 SKREEN, DALE S. Totals Check Number J46285 Check Number 046286 046286 ABRAHAMSON, FRED W. Totals Check Number 046286 Check Number 046287 046287 DOCl^, THOMAS W. Check Date 14-Jul-99 14-0ul-99 14-JU1-99 14-Jul-99 14-Jul-99 14-Jul-99 14-Jul-99 14-JU1-99 Page 6 Check Amount 624.36 654.01 654.01 620.63 620.63 225.99 225.99 840.85 840.85 936.83 936.83 642.99 642.99 15:* 51 152.51 489.28 .A 14 Jul 199$ Med 9:19 AM Oieck Register City of Orono Check Humber Employee Name Check Number C46287 Totals Check Number 046267 Check Number 046288 046288 JOHNSON. JOSHOA B. Totals Check Number 046288 Check Nu *'«r 046269 046289 MCINTYRE. WILLIAM B. Totals Check Number 046289 Check Number 046290 046290 OAS. DANIEL 0. Totals Check Number 046290 Check Number 046291 046291 RBTBRSON. JAC . N. Totals Check Number 046291 Check Number 046292 046292 RAICHB. VICTORIA K. Totals Check Numbexr 046292 Check Number 046293 046293 ROSS. JOHN A. Totals Check Number 046293 Check Number 046294 046294 STBFPEHHAOEN. RONALD B. Totals Check Number 046294 Grand Total Check Date 14-JU1-99 14-JU1-99 14-JU1-9S 14-JU1-99 14-JU1-99 14-Jul-99 14-JU1-99 Rage 7 Check Amount 489.28 212.99 212.99 254.15 254.15 246.58 246.58 J27.41 327.41 262.31 262.31 108.95 108.95 1.097.20 1.097.20 45.357.91 ‘i n - ^ . i - 15 Jul ^999 Thu StS&AM Check Register City of Orono Check Rufi^r Date Name Check Ruxnber 59339 59339 CIT^ COONTT CREDIT UNION 14-JU1-99 CITY COUNTY CREDIT UNION Totals Check Number 59339 CITY COUNTY CREDIT ONION Check Ihimber 59340 FIRST NATIONAL BANK OP LAKES 59340 59340 59340 14-JU1-99 14-JU1-99 14-JU1-99 FIRST NATIONAL BANK OP LAKES FIRST NATIONAL BANK OP LAKES FIRST RATIONAL BANK OP LAKES Totala Check Number 59340 FIRST NATIONAL BANK OP LAKES Check Number 59341 QRSkX NEST LIPS J8SURANCE CO. 59341 14-JU1-99 GREAT ll£ST LIFE ASSURANCE CO. Totals O&eck Number 59341 GREAT NEST LIFE ASSURANCE CO. Check Number 59342 ICMA RETIREMENT TRUST - 457 59342 14-JU1-99 ICMA RETIREMENT TRUST - 457 Totals Check Number 59342 ICMA RETIREMENT TRUST - 457 Check Number 59343 LAN ENFORCMENT LABOR SERVICE 59343 14-JU1-99 LAN ENFORCMENT LABOR SERVICE Totals Check Number 59343 LAN ENFORCMENT LABOR SERVICE Check Number 59344 rSSOTA CHILD SUPPORT PMT CT 59344 14-JU1-99 MINNESOTA CHILD SUPPORT PMT CT Totals Check Number 59344 MINNESOTA CHILD SUPPORT PMT Ct Check Number 59345 Ml DEPT OF REVENUE 59345 14-JU1-99 W DEPT OF REVENUE Totals Check NUster 59345 MN DEPT OF REVENUE Check Number 59345 MN MUTUAL LIFE 59345 14-JU1-99 MN MUTUAL LIFE Totals Check 59345 lOr MUTUAL LIFE Transaction Amount 5«5S9.00 6,589.00 3,506.51 3,506.51 8,202.23 15,215.25 532.68 832.58 275.00 275.00 0.00 0.00 179.51 179.51 3.176.13 3.176.13 703.00 703.00 Page 1 CocBiients SAVINGS N/H li TRANSFERRED PICA a MEDICARE N/H PICA.MEDCR CITY SHARE FEDERAL NITHKOLDING DEFERRED N/H DEPBUm N/H UNION DUES NH SKREEN §0010755723 STATE TAX N/H DEFERRED COMP N/H 'k 15 JUl 1999 Ttui 8:SS AH Check Register City of Orono Check Nunber Data Heme Check Kiinber 59347 59347 m STATS RETIREMENT-DBP COMP 14-JU1-99 MS STATE RETIREMEMT-DBP COMP Totals Oieck Number 59347 MN STATE RETIREMENT-DEF COMP Check Nunber 59348 PEBSCO/OBRA 59348 14-JU1-99 PEBSCO/OBRA Totals Check NUnber 59348 PEBSCO/OBRA Check NUnber 59349 PEBSCO/US CON? OP MAYORS 59345 14-JU1-99 PEBSCO/OS CONP OP lOiYORS Totals Check NUnber 59349 PEBSCO/US CQNF OP MAYORS Ctimck Number 59350 PERA 59350 59350 14-JU1-99 14-JU1-99 PERA PERA Totals Check Amber 59350 PERA Qieck Asber 5935^ UNITED HAY 59351 14-JU1-99 UNITED NAY Tbtale Check Andber 59351 UNITED NAY Grand Total Transaction Amount 227.00 227.00 276.55 276.55 2«211.50 2«211.50 4«500.S9 5,993.21 10,493.80 31.00 31.00 40,210.42 Page 2 Cooments DEFERRED COMP N/H OBRA DEFERRED COMP N/H USCM DEFERRED COMP H/R PERA EMPLOYES N/R PERA CITY 8BARB CHARITY DONATIONS N/H % h ^1'INFORMATION ITEMS COUNCIL MEETING COUNf.ii k 'CT'**® JUL 26tW ^OFOHONO OF % COlIM^,, |«ccTINO M 2 6 1999 UiiYur OhONO CITYor ORONO Municipal Offices Stmt Address: 2750 Kelley Parkway Orono, MN 55356 Mailini Address: P.O. Box 66 Crystal Bay, MN 55323-0066 July 22,1999 Dear Neighborhood Residents; The Orono Parks Commission will be conducting a public informational meeting for a proposed improvement project for the Navarre Playground. This meeting will be held at the City Council Chambers on Monday August 2nd at 7:30 p.m. All neighborhood residents are invited to attend this meeting. Sincerely; Director of Public Services Telephone (612) 249-4600 • Fax (612) 249-4616 . £