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Home My WebLink About07-08-1999 Council Work SessionCOUNCIL WORK SESSION 7:30 A.M., THURSDAY, JULY 8,1999 AGENDA 1. Police Department Year 2000 Budget Issues A.Staffmg 1) Full-Time Officers a) COPS Grants 2) Part-Time Officers B.Technology 1) Police Records System a) In-house vs. LOGIS 2) MDT Upgrade to Laptops 3) 800 MHZ Radio System Upgrade C. Other Departmental Needs 2. Public Works Land Expansion Option 3. Van Eckhout Property - Residential Land Use Option J _____ / / TO:Mayor and City Council FROM:Chief Gary Cheswick SUBJECT: Addition of Seventeenth Sworn Officer to the Police Department Background: The following is an analysis of the reques:' io add a 17th sworn officer to the police department, the analysis includes a comparison of the effectiveness of a 16-officer department versus a 17- officer department. Current StafHng Level and Organisation Authorized Strength: 1 Chief I Sergeant 3 Corp-street supervisors 1 1 Patrol Officer positions (one assigned as investigator) (one DARE* and school liai.son) 4 Part-time officers providing for approximately 1640 hours. IS Full-time & approximately 1640 hours. * The school liaison hours are extra and partially funded by the school district. The DARE officer is funded through the Police Department Proposed StafHng Level Patrol Options: Maintain current 16 officer department Outcome:1.Too few officers to cover all contract commitments because many times there are only two officers on duty; one for Spring Park and one for Orono, Long Lake, and Minnetonka Beach. 2.Results in need for additional part-time officer hours and overtime pay rates to full-time officers. 3. Longer response times to arrive at the scene when called, 4. Officer safety issues. Addition of Seventeenth Sworn Officer to the Police Department memo June 26,1999 June 26,1999 Page 2 of 2 H!k'e one additional ofFicer (17 officer department) Outcome:1.Easier to provide coverage to Lxjng Lake, easier to keep Spring Park officer and Long Lake officer in their related city. 2.Reduce pressure to pay overtime to keep minimum number of officers on the road. 3. Should reduce some re.sponse times. 4. Should improve officer safety. 5.Responds to the concern that the City of Orono does not have adequate police coverage. 6.Responds to specific concerns of the police officers that were expressed as high priority through the employee survey process: a.)The current staff level often re.sults in one car patrolling Spring Park and one car patrolling Orono/Long Lake. Because the City of Spring Park is very concerned about the Spring Park car remaining in Spring Park, a very strict policy regarding when an officei may leave Spring Park to respond to a call in Orono/Long Lake has been established. The officers have indicated this policy is a major concern in terms of the ability to respond to Orono/Long Lake calls. The addition of the 17th officer would significantly reduce the amount of times when only 2 cars are on duty, thereby increasing the ability to respond to Orono/Long Lake calls. Financial Impact In terms of overall budget impact the timing of adding an officer in the 2(XX) budget is beneficial for the following reasons: The addition of the 17th officer should provide for a reduction in over-time and the part- time officer costs. It is also estimated that the addition of a new officer will result in an increase in court fine revenues, Cost for Replacement officer $64,389.00 I7lhcop.501 i Date:April 12, 1999 To:Ron Moorse, City Administrator From: Gary Cheswick. Chief of Police Subject: Staffing Patrol Coverage The Orono Police Department currently consists of 'sixteen (16) full-time sworn personnel. Of these, six (6) positions are additional officers for the contract cities. The remaining ten (10) officers comprise the Orono base of the Police Department. Included in these ten positions are specialized assignments that are of benefit to all the contract cities or are engaged in administration of the Police Department. Currently, there are four positions that fall into the before mentioned description. These are: - Chief of Police - Sergeant - Investigator - School Liaison/DARE officer Generally, these officers do not perform routine patrol duties and are, with some exceptions, not assigned to patrol shifts. This leaves the City of Orono six (6) positions to perform routine patrol duties. These officers are also charged with patrolling the contract cities of Long Lake and linnetonka Beach (when in the case of Long Lake, there is no additional contract ofi ^r on duty). In addition to the contracts, an officer assig ^d to Orono is on duty 24 hours a day. During this time period, there is an officer on duty assigned to Spring Park. However, this officer is not allowed to leave the city limits of Spring Park unless for an emergency. What this provides is one Orono officer covering 90% with a Spring Park officer covering 10%. In addition. Long Lake contracts for an officer for 10 hours per day, who also is not allowed to respond outside of Long Lake unless for an emergency. For these ten hours, the Orono officer covers 80% of the area, with Spring Park and Long Lake officers covering 10% each. Since there are six officers available for Orono, and due to the type of scheduling, there is a 4-8 hour period during each 24 hour period where we will have two Orono officers on duty. In order to spread the resources we have to the greatest extent possible, this added Orono officer is on duty when the Long Lake officer is not. This allows for 14-18 hours of coverage where there are three officers on duty. (Please note that by scheduling this way, this second Orono officer must also cover the city of Long Lake. We are not scheduling this "extra" officer during the heavy periods but attempting to stretch the coverage as far as possible.) An example of a typical 24 liour schedule would show: Tam to 1 lam: 1 Orono officer covering 90% of the area 1 Spring Park officer 11 am to 3 pm: 3 pm to 3 am: 3 am to 7 am: 2 Orono officers covering 45% of the area each (includmg Long Lake) 1 Spring Park officer 1 Orono officer covering 80% of the area 1 Long Lake officer covering 10% of the area * 1 Spring Park officer covering 10% of ;he area 1 Orono officer covering 90% of the area 1 Spring Park officer covering 10% of the area * During this 12 hour time span, we routinely assign an officer in Long Lake. Two of these hours are technically Orono's, however, due to the activity level of these hours, we do pull the Long Lake officer out of Long Lake to assist in Orono. Part-Time Officers We currently have four (4) part-time officers who are used to fill in shifts of regular officers in lieu of overtime. They are not used for added patrol coverage. This is due in part to the number of eight hour shifts a regular officer is available to work. (One regular employee is assigned to work 2080 hours per year, or 260 eight hour shifts per year. Because of state required training, vacations, sick leave, etc., an average officer is available for 209 shifts.) The part-time officers and overtime are used to cover the missing 51 shifts per officer. In 1998, for example, the part- time officers covered a total of 306 8 hour shifts. Overtime, comp time, and other shift adjustments accounted for the remainder of the needed shifts. Please bear in mind that we also must cover the added shifts of the officers as«‘igned to tne contract cities. (To give the reader an klea, we need to cover approximately 612 8 hour shifts during a normal year, 12 officers times 51 shifts per year.) The part- time officers cover half of the needed overtime at about one-third of the cost. In 1998, the total cost for part-time officers was $33,393. The overtime cost was $23,939. The number of part-time officers does not substantially increase the part- time budget. If we were to reduce the number of part-time officers, the number of shifts worked by the remaining part-time officers would increase. (Total number of hours divided by the number of part-time officers.) Part-time officers are limited to maximum allowable hours per year. (1040 hours) Any hours above this amount we could see a substantial increase of overtime costs. Scheduling At present, by using scheduling as a Vool, we have been able to cover open shifts by overlapping officers assigned to the contract cities. We have built into the schedule is "time owed city" (T.O.C.). Under the current schedule, an officer ends up owing the city one 8 hour shift each 28 days. This time is "paid back" by the officers filling in needed shifts, training, court appearance, and special assignments such as crime prevention, narcotics, etc. This schedule using T.O.C. has been found to be efficient and cost effective. Without this type of schedule, there would be a need to increase both the overtime and part-time officers budget. Conclusion Currently, the Police Department is unable to increase patrol coverage for Orono or contract city without an increase in personnel. We are also unable to conduct any otlier specialized assignments without reducing the current patrol coverage (i.e. narcotics investigation, traffic enforcement). Discussion It is anticipated there will be increased demand for police services over the next five years. The major local influence will be the reconstruction of Hwy. 12, increased development in Orono, use of the Lake Minnetonka area for recreational purposes, and increased development in the surrounding areas. In addition, we are seeing a great demand for police visibility from the public, which include requests for traffic enforcement, narcotics enforcement, greater involvement in community orientated policing, and domestic abuse projects. ORONO POLICE DEPARTMENT Year 2000 Goals and Objectives Establish a five year Police Officer hiring schedule Add one officer in year 2000 Add two additional officers within next four years Investigations Add 1/2 person to assist the full time investigator Replacement of three squad cars and related equipment Replacement of computer hardware and software for police reporting system Connect with Internet and establish E-mail capabilities a r*mn-. i POLICE Personal Services Supplies A Maintenance Professional Services Insurance Other Expenses Capital Outlay 1998 I.120.922 107,103 13,247 24,704 49,919 81,949 1999 ACTUAL BUDGE 1,162,990 103,800 9,760 22.750 51,120 95.750 Y-T-D 5-22-99 396,341 41,721 4,386 5,100 13,300 80,347 2000 DEPT REQUEST 1,253,128 122,875 9,760 23,433 62,160 117,345 2000 MGR RECOMMD 0 0 0 0 0 0 DOLLAR % 2000 INCREASE INCREASE ADOPTED fPECREASEl (DECREASED 0 0 0 0 0 0 TOTAL POLICE 1,:97,843 1,446,170 541,195 1,593,701 95,138 19,075 0 683 11,040 21,595 147,531 8.18% 18.38% 0.00% 3.00% 21.60% 22.55% 10.20% (D PROGRAM DESCRIPTION A OBJECTIVES: The Police Department provides for the public safety within Orono and several surrounding communities. This is accomplished through preventive patrol, traffic enforcement, education, criminal investigation and prosecution. Through renewable contract agreements, the city provides police services to the enmtniipftte< of Spring Park. Long Lake, and Minnetonka Beach. Due to the nature of these cooperative agreements, the Police Department operates, and b budgeted for as a 'cost centeP. This enables the City to accurately determine the portion of operating costs that pertain to each contract city. Police Department expenditures are paid from the General Fund which accounts for the general operating activities of the city. OPERATING COST ACnVITIES: * Included in 'Personal Services' are the wages and employment taxes for the Police Department Staff. A budgeted increase is included to provide Staff with a cost of living increase comparable to the national and local average. * 'Supplies A Maintenance and 'Other Expenses' includes operating supplies and charges, and maintenance expenses on police equipment and facilities. * 'Insurance' expense includes a portion of the City's general and liability insurance costs. EXPENDITURE COMMENTS: * The 1999 budget for Tersonal Services' has been increased to account for longevity salary increases for the Police Officers. A periodic increase is expected as officers reach the next tier of years of service. Page 1 a I / POLICE YEAR 2000 BUDGET EXPENDITURE INCREASE DETAIL 1. Pay and Benefits A. B. C. 3.1% pay increase and newer officers moving through pay system Benefits increase Add new officer $31,628 $ 8,510 $55,000 2. 3. 4. 5. 6. Additional fuel • additional officer Additional clothing and personal equipment - additional officer Additional auto maintenance - additional officer Maintenance - buildings and grounds to reflect actual costs Additional training - additional officer and additional mandates $ 2,000 ' $ 2,500 $ 2,500 $ 7,500 $ 3,500 i $113,138 TO; FROM; DATE; Mayor and Council Ron Moorse, City Administrator Michael P. Gaffron, Senior Planning Coordinator July 7,1999 SUBJECT; Highway 12 Impacts: Additional Housing Mitigation Site for Consideration Charles & Sue Van Eeckhout reside at 120 Brown Road South. The property is zoned RR-IB, Single Family Rural Residential, 2 acre. The 20-acre site contains about 14 acres dry buildable. Mr. Van Eeckhout was before the Planning Commission in May with a sketch plan proposal for 9 sewered building sites ranging in size from 1.0 acre to 1.8 acre. Planning Commission generally indicated this may be a site suited for clustering at the 2-acre density, and that sewer might be appropriate. Planning Commission had no strong feelings regarding a rezoning of the site, preferring to leave this to the Council. While this sketch plan will be presented to Council for discuiision at a future meeting, it has occurred to staff that this site may be suited for mitigating some of the Long Lake housing to be eliminated by the Highway 12 bypass, because: - the site abuts the City of Long Lake - the site abuts Long Lake sewer lines - the site abuts a Long Lake public sheet which might be extended to serve this property - the site is somewhat remote from existing adjacent 2-acre developments, and is sandwiched between Fox Ridge (1-acre lots) and a number of 1/3 acre to 1 acre residential developments in Long Lake - the property owr-^r wishes to develop the site Council is asked to provide staff direction as to whether this site should be considered for a residential development at a higher density than 1 unit per 2 acres. • I City ofOrono Minnesota H Part V I (m»T/AJMMS^ MUSA BOUNDARY CURREIfTMUSA PMl KOMovTcmi UMToolcm PMtU Oraos 0cboolWb4iiiti!al PMc ruim Hadtenr OmIV Herrick Oftlt fmv Cbcvy ChMi4«i4clc Offca Pm VI M*iL BMMmm LmiTV. 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