Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
01-25-1999 Council Packet
r AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JANUARY 25,1999,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA (♦) Asterisk items arc considered to be routine items to Ic CL;.i“tcd upon by one motion by the City Council under the Consent Item* on die agenda. Memos regarding each of the Agen^ items are available in the Public Packet - located on the counter near the sign in sheet. ROLL CALL 1. Recognition - Police Officer Mark Thornton - Resolution CONSENT AGENDA 2. Approve/Amend Ofi. APPROVAL OF MINUTES * 3. RegularMectingof January 11,1999 0^0 PARK COM^nSSION COMMENTS - Van Erickson, Representative PLANNING COMMISSION COMMENTS - Charles Schroeder, Representative PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR’S REPORT A. #2425 Sidney and Barbara Rebers/Service 800, Inc., 2190 Wayzata Boulevard > Access Update 5. #2443 Gleim Upton, 3685 North Shore Drive - Variance 6. #2445 Robert Gehrman, 4300 Sixth Avenue North - Variances - Resolution ^ 7. #2446 Marc & Sherry Maslow, having an interest in 1890 Shadywood Road - Variances - Resolution ^ 8. #2447 Keith Waters AssocTKirtWoodhouse, 885 Femdale Road West •Variances/Conditional Use Permit - Resolution #2448 Keith Waters AssocTDoug Carlson/C. Ray, 780 North Arm Drive - Variances • Resolution♦ 9. 10. #2450 Glen Gronberg, 325 Willow Drive North - Preliminary Plat - Resolution MAYOR/COUNCH REPORT ENGINEER REPORT 11. Order Feasibility Study for Fullerton Subdivision Sanitary Sewer > Resolution 12. Final Pay Request - North Long L: ce Sanitary Sewer Project 13. Final Pay Request - Old Crystal Bay Road Trail Project ^ 14. Pay Request #3 - Navarre Water Treatment Rehabilitation Project CITY ADMINISTRATOR’S REPORT 15. Outline of City's Investment Policy 16. Pay Equity Report 17. Appoint Part-Time On-Call Community Service Officer 18. Staffi'Council Communication - Resolution, Ordinance Amendment, and Administrative Policy Revision r AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JANUARY 25,1999,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA CITY ATTORNEY'S REPORT ♦ 19. LICENSES Kennel Tobacco * 20. BILLS UPCOMING ISSUES AND EVENTS 1222 01/25 - Council Meeting, 7:00 p.m. 01/28 - Council Woric Session, 7:30 a.m. 02/01 • Park Commission Meeting, 7:15 p.m. 02/03 - Highway 12 Design Review Committee Meeting, 5:30 p.m. 02/04 - Council Work Session, 7:30 a.m. 02/04 - North Femdale Road Informational Meeting at Plymouth City Hall, 6:30 p.m. 02/08 - Council Meeting 02/10 - Highway 12 Policy Committee Meeting, 5:00 p.m. 02/11 - Council Work Session, 7:30 a.m. 02/15 - HOLIDAY, Presidents' Day 02/16 - Tuesday, Planning Commbsion Meeting, 6:30 p.m. 02/18 • Council Work Session, 7:30 a.m. 02/22 - Council Meeting, 7:00 p.m. 02/25 - Council Work Session, 7:30 a,m. o I Public A ttendance • • Meeting B ate /- .‘25, V ^ §COtJNCIL Planning Commission □ Park Commission □ Other NAME (please print)ADDRESS PRESENT FOR (from agenda) NAME OR NUMBER 1. Z ^/?f 5.. 6.. 7. 8.. 9._ 10.. 11.. 12.. 13.. 14.. 15._ 0UI54 I 1 RESOLUTION NO. C^' 'MCfL MEETING JAN 2 5 1999 1/11 Y Ur UhuivO A RESOLUTION OF RECOGNITION FOR MARK THOMTON'S THIRTEEN YEARS OF SERVICE ON THE ORONO POLICE DEPARTMENT WHEREAS, it is important to take the opportunity to recognize employees for their contributions to the City; and WHEREAS, Mark Thornton has served as a police officer with the Orono Police Department since January of 1986; and WHEREAS, Mark Thornton has received commendations and recognition through letters of support from citizens and other agencies; and WHEREAS, Mark Thornton not only performed duties as a police officer, but provided leadership as the Reserve Liaison Officer. NOW, THEREFORE BE IT RESOLVED, that the Orono City Council does hereby recognize Marie Thornton for his thirteen years of sen ice to the City and its citizens, and does also wish Mark the best in his future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 25th day of January, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor /1 \ ■ 11 I • r iTi !!■ mniTi T I ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 COUNCfL MEETING JAN 2 5 1999^ c I y Oh OHO/VO City Administrator Ron Moorse administered the oath of office to Mayor Gabriel Jabbour and Council Members Richard N. Flint and Bob Sansevere. ROLL The Council met on the above-mentioned date with the following members present: Mayor Gabriel Jabbour, Council Members Charles Kelley, Barbara Peterson, Richard Flint and Bob Sansevere. Representing Staff were City Administrator Ron Moorse, City Attorney Tom Barrett, Senior Planning Coordinator Michael Gaffron, Planner/Zoning Administrator Elizabeth Van Zomeren, City Engineer Tom Kellogg, Public Services Director Greg Gappa, City Clerk Lin Vee and Recorder Lanette Wolf. Mayor Jabbour called the meeting to order at 7:05 p.m. (#1) Recognition - Council Member J. Diann Goetten - Resolution No. 4219 Kelley moved, Peterson seconded, to approve Resolution No. 4219, a Resolution of Appreciation to J. Diann Goetten for Distingubhed Service as a City Council Member. VOTE: Ayes 5, Nays 0. Mayor Jabbour expressed his gratitude and appreciation to former Council Member J. Diann Goetten for her contributions to the community. He presented her with a plaque. Ms. Goetten thanked the residents of the community for supporting her over the years. (#2) Introduction of the Newly Elected Officers of the Long Lake Volunteer Fire Department. Long Lake Fire Chief Steve Persian introduced the Newly Elected Officers of the Long Lake Volunteer Fire Department: Assistant Fire Chief Tim Justice, Safety Officer Tony Roe, Captain Steve Schmidt, President Mike Thompson, Lieutenant Brad Roehl, and Lieutenant Mark Wa*-den. (#3) CONSENT AGENDA Items 11 and 16 were added to the Consent Agenda. Kelley moved, Flint seconded, to approve the Conser.; Agenda as amended. VOTE: Ayes 5, Nays 0. Page 1 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 APPROVAL OF MINUTES (*#4) REGULAR MEETING OF DECEMBER 14,1998 Kelley moved, Flint seconded, to approve the Minutes of the Regular City Council meeting of December 14,1998, as submitted. Vote: Ayes 5, Nays 0. (#*5) SPECIAL MEETING OF DECEMBER 30,1998 Kelley moved, Flint seconded, to approve the Minutes of the Special City Council meeting of December 30,1998, as submitted. Vote: Ayes 5, Nays 0. PARK COMMISSION COMMENTS - Irene Silber, Representative Commissioner Irene Silber stated that next month the Council will receive the design for the Dickey Park property for which one possible name is Seven Nations Park. The Park Commission is considering the March for Parks program again this year, but they want Mound and Long Lake to participate. She stated that the sledding hill and warming house are open. The ice at Casco Point is good. PLANNING COMMISSION COMMENTS - Sandy Smith, Representative None. PUBLIC COMMENTS None. ZONING ADMINISTRATOR’S REPORT (##6) #2425, SIDNEY AND BARBARA REBERS/SERVICE 800, INC, 2190 WAYZATA BOULEVARD - FINAL SUBDIVISION APPROVAL Jean Mork Bredeson, the applicant, was present. Senior Planning Coordinator Mike Gaffron presented the staff report. He stated the Park Dedication Fee will be $10,021. On December 14,1998, the City Council concluded that the developer will not be required to post financial security for future service road construction, as long as a formal agreement is executed in which the owner of Lot 1 waives his/her right to appeal the special assessment for such road. Also on December 14, Council requested that the landscape plan for the Service 800 project be compared with the approved Otten brothers landscape plan to ensure some Page 2 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#6) #2425, SIDNEY AND BARBARA REBERS/SERVICE 800, INC, 2190 WAYZATA BOULEVARD - continued degree of consistency along Highway 12. The Otten plan has about one tree per 60 feet of frontage on Highway 12. The Service 800 plan has about one tree per 29 feet of frontage. The subdivision code calls for shade trees and the applicant is proposing two shade trees and three spruce trees. The plan is acceptable to staff. At the December 14 meeting, Council also suggested that the property could be rezoned to B-4 to reflect the intended office use of the site which would limit its potential for future retail uses. The applicant is willing to comply with this suggestion. The Minnehaha Creek Watershed District will consider the stormwater management plan on January 14. Gaf&on reviewed the Highway 12 access issue. On January 7 staff was informed by Rich Kiemen, contractor for the office building project, that Mn/DOT has denied the permit for the access across from Brimhall, apparently due to the sharp right turn entrance into the site. Mn/DOT will approve the existing curb cut and only for a right-in/right-out access. A title opinion delivered to staff on January 8 contains an easement granted to Rebers by Otten in July 1997 over a portion of Otten’s property, for the express purpose nf bringing an access further up the west side of Outlet E. This is the first knowledge staff has had of such an easement. Mn/DOT saw this easement in 1997 and reacted favorably to it because it provides adequate access to both Otten’s property and Outlet E, avoids a sharp right turn into Outlet E, and accesses directly into Otten’s site. The developer had met with Mn/DOT, but the fact that such an access design needed to incorporate the Otten easement and a longer entrance drive to meet Mn/DOT’s approval was not passed on to Orono, and was apparently not made clear to Bredeson in her discussions with Mn/DOT. As a result, the site was designed with an access that Mn/DOT will not approve. Also, in order to approve the Brimhall access, Mn/DOT would require reconstruction of the median to create an eastbound left-turn lane, a cost that Mn/DOT would expect someone else to bear. Gaffron stated that the applicant is proposing a right-in/right-out access centered on the property rather than at the westerly comer. Mn/DOT has stated they will approve a right-in/right-out access. Unfortunately, a right-in/right-out access does not meet Condition 1 of the Preliminary Plat Approval Resolution which states: “Lot 1 shall be allowed direct access to U.S. Highway 12 only if the applicants are successful in relocating their existing access to Highway 12, by obtaining an access permit from Minnesota Department of Transportation (Mn/DOT) permitting access over the triangular parcel of land owned by Mn/DOT across from the intersection of Brimhall Avenue and Highway 12. Any direct access to Highway 12 which is not directly opposite Brimhall Avenue will not be allowed.’’ The applicant ’s proposal for a right-in/right-out access clearly does not meet this condition. Gaffron stated that Condition 2 of the Preliminary Plat Approval said that the right- in/right-out access of Lot 1 to Highway 12 at Brimhall Avenue is approved on a permanent basis. The left-in/left-out access of Lot 1 to Highway 12 at Brimhall Avenue is approved on an interim basis. At such time as a frontage road is installed to the rear to provide alternative access to Lot 1, the City shall have the right to terminate the right-in/right-out access at Brimhall Avenue upon payment of just compensation and the right to terminate the left-in/left-out access at Brimhall Avenue without payment of any compensation; provided that Lot I’s access to Highway 12 will not Page 3 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#6) U242S, SIDNEY AND BARBARA REBERS/SERVICE 800, INC, 2190 WAYZAFA BOULEVARD - continued be terminated unless the Highway 12 accesses of the other parcels served by the frontage road are similarly terminated. He said that Orono was fully intending not to allow the existing curb cut to have a right-in/right-out and was fully intending that this w ould be a temporary situation until, at some point in the future, there was a service road. Because of lack of design of the site to accommodate Mn/DOT’s intended use of this access location, Orono is being asked to accept the right-in/right-out access. The problem with a right-in/right-out access is that it forces U-tums for traffic on Highway 12. Staff feels the right-in/right-out access will work for this use, but it is not a recommended design. If staff and the developer had known that Mn/DOT was expecting the access to come up to the middle of the site, the site would have been designed in a different manner. Gaffron stated that Exhibit B-2 contains the developers ’ suggested resolution language to make the right-in/right-out access approved on a permanent basis. Gaffron asked the Council to review the access issue. Jean Mork Bredeson stated Mn/DOT had given them preliminary approval of the original design, but the person they were working with has since retired. Pich Kiemen stated that Mn/DOT’s traffic safety people approved the existing curb cut. Kelley asked if the building could be located on the east side of the property instead of the west side. Bredeson responded that the project would have to be totally redesigned. Jabbour stated he feels ,Mn/DOT does not want the left turn lane. He does not think there will be a frontage road along the rear of the property. Kelley agreed with Jabbour. He questioned which access would be the safest. Jabbour asked if the re-zoning will affect the Council’s decision. Flint asked what Mr. Otten’s and Mr. Rebers ’ positions are on the matter. Steven Pflaum stated that he represents Mr. Rebers. He said he knows that Cliff Otten was amenable to the original access and that Sid Rebers could go along with either plan. Flint stated that Cliff Otten would be amenable because it would give him an additional access point to the property. Pflaum stated that Otten has two accesses to his property. The road to the west is a right-in only for customers. Further east there is a utility road for service vehicles only. Peterson asked if Mn/DOT is firm on the right-in/right-out access. Page 4 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#6) %242S, SIDNEY AND BARBARA REBERS/SERVICE 800, INC., 2190 WAYZATA BOULEVARD - continued Gaffron stated Mn/DOT has indicated they will not make any changes to accommodate anything except the right-in/right-out access. Kelley stated he feels Mn/DOT should allow the original access to line up the intersection and allow a left turn. He asked if the building could be moved toward the north property line. Bredeson said no, that the site was also designed to accommodate the utilities. Sansevere asked about the separation from the adjoining building. Bredeson said there would not be very much separation if the building is moved. Kiemen said Mn/DOT is willing to stripe the road to provide the right turn lane. Jabbour stated the right-in/right-out access will put an undue burden on the residential roads due to vehicles circulating to get into the property. He believes U-tums are prohibited at the traffic lights. Sansevere asked if the driveway could be located more to the left. Jabbour suggested moving the parking to the side of the building where the access is proposed. Bredesor tated that the grading plan and all the engineering would have to be redone. Jabbour asked how a vehicle would go to the east from the property. Kelley responded that you would turn right, go to Brimhall and make a U-tum, Peterson asked if there is access to the property from the east. Gaftron responded the only access is through the Wear property which has gas tanks located on it. Van Zomeren stated she believes the gas tanks are no longer in operation. Flint stated the Mn/DOT solution is a good one. He questioned whether the easement is expired. Barrett responded that the easement has been renewed. Pages ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (»6) U242S, SIDNEY AND BARBARA REBERS/SERVICE 800, INC., 2190 WAYZATA BOULEVARD - continued Flint stated he would not be in favor of the developer paying for a left turn lane. Kiemen stated he understands that to be Mn/DOT’s intention. Moorse stated that neither Mn/DOT nor Orono would pay for the left turn lane. He believes the right-in/right-out access will cause conflict and confusion. He stated that the frontage road would provide access and that future development in the area will cause a hardship. Bredeson stated that a left-hand turn would not be safe either and that people will not try to make the left-hand turn when traffic is heavy. Jabbour stated that the frontage road would have been a good solution, but that is not planned right now. Flint stated that he does not like the frontage road concept because it is not attractive to the residents in that area. Kelley stated that eventually Brown Road will have a stop light and an alternative would be to build a dead-end frontage road that leads to Brown. Flint stated that the residents in Sugar Woods would not like that. Bredeson suggested that the right-in/right-out access be allowed until an alternate access is developed. Sansevere asked if staff had any recommendation. Gaffton stated that an access from the rear would be good. The right-in/right-out access is not a good option and neither is the left turn. Sansevere asked if the landscape plan changes with the right-in/right-out access. Gaffron stated the landscape plan would have to change. Kiemen stated the quantity of trees would stay the same, but the configuration would change. Jabbour stated he wants more detail and does not want to design the project at a Council meeting. Page 6 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#6) #2425, SIDNEY AND BARBARA REBERS/SERVICE 800, INC, 2190 WAYZATA BOULEVARD - continued Gafiron stated the plans canie in very late, but the applicant wanted to present the revised proposal. He said the Council has the option to table the matter. Moorse stated that the applicant wanted to get direction from the Council on whether the right- in/right-out access is feasible. Sansevere asked if moving the building is an option. Bredeson stated there would be approximately $125,000 in redesign and other costs and she has a June 1 deadline or she will lose a large contract. She stated the additional costs could make the project infeasible. Jabbour stated that all along the City, the owner of the property and the neighbor were planning the access on the side of the building across from Brimhall. Bredeson stated that all the plans proceeded on the assumption that Mn/DOT would approve their original plan. Peterson asked if Gaffton has had any conversations with Mn/DOT regarding the access. Gafhon stated he spoke to Mn/DOT on January 8, but not prior to that time. Gaffiron stated that staff had no knowledge of the existing easement on Otten’s property. Jabbour polled the Council regarding the access. Kelley stated he is in favor of the access across from Brimhall. Peterson stated she is in favor of the temporary right-in/right-out with a stipulation that it be closed if the rear frontage road is put in. Flint stated he favors the access across from Brimhall, but he wants staff to contact Mn/DOT to see if Mn/DOT would approve the original access proposed by the applicant. Sansevere agreed with Flint that staff should contact Mn/DOT regarding the original plan. He favors the right-in/right-out access if there is no other option. Jabbour said he fa\ ors the original plan as submitted by the applicant. He does not feel it is realistic to expect the frontage road will be put in. If a frontage road is going to be considered, all of the neighbors must be notified. Page? 1 4 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#6) U242S, SIDNEY AND BARBARA REBERS/SERVICE 800, INC, 2190 WAYZATA BOULEVARD - continued Kelley moved, Sansevere seconded, to table final subdivision approval for 2190 Wayzata Boulevard for further discussion. VOTE: Ayes 5, Nays 0. (#7) U2426 GEORGE STICKNEY, 4XX WILLOW DRIVE SOUTH - FINAL PLAT APPROVAL - RESOLUTION NO. 4220 Elizabeth Van Zomeren presented the staff report. She stated that the applicant has fulfilled all the conditions set forth in the preliminary approval resolution. The applicant is proposing to divide the property into two lots. The preliminary plat resolution was drafted with language that would require a park dedication fee of $9,550. She pointed out that with respect to stormwater management issues, staff used the language from the City Engineer’s letter for Condition 1 regarding phosphorous loadings. Condition 2 states that access for each lot shall have adequate site distance from the high point on Willow Drive and the driveway access shall be reviewed and approved by City Engineer. The applicant is asking the Council to reconsider the park dedication fee as it was drafted in the preliminary plat resolution. Mr. Stickney is proposing that he pay a park dedication fee of $4,900 at this time and an additional $4,650 if he fails to build a house on the second lot within one year. George Stickney, the applicant, was present. George Stickney stated that he purchased the land as a subdivided property and if a house was already located on one of the lots, the park dedication fee would only be $4,900 for the one additional lot. If he would delay this application for six months and build his house first and then split the parcel, he would only pay one park dedication fee. Jabbour stated that the Park Dedication Fee Ordinance was recently revised. Flint reviewed the history of the Park Dedication Fee Ordinance. He feels the applicant has the ability to affect the fee by building his home before proceeding with the subdivision. Stickney stated he has already sold the second lot and carmot delay the subdivision. He is willing to pay the second fee if he does not build his home within one year. He does not feel the fee is fair to him. Jabbour stated the question is whether the impact on the parks is growing by one house or by two houses. He feels that by subdividing a lot, an additional burden of one house is created. Sansevere asked for staff’s interpretation. He stated that one park dedication fee of $250 has been paid. He asked if that could be looked upon as the full park dedication fee for one of the lots. Moorse stated that the $250 is applied as a credit, not a full payment for one lot. Pages 1 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#7) #2426 GEORGE STICKNEY, 4XX WILLOW DRIVE SOUTH • continued Flint said the park dedication fee ordinance states that if you subdivide one large lot into four lots, you pay four park dedication fees and receive a credit for the previously paid fee. If the first subdivision had occurred under the new ordinance, his predecessor would have paid a lot more money when the existing lot was created so the credit would be a lot more. Kelley feels the applicant should be assessed one park dedication fee for one lot. Sansevere agreed with Kelley. He feels that if a $250 park dedication fee was previously paid, it should be grandfathered in as one of the fees for the two lots. City Attorney Barrett said that the $250 paid as a park dedication fee at the time of the subdivision which created the lot he now seeks to subdivide, gives him a right to build a house on that land. The City’s interpretation of the ordinance has been that if there is no house, then his further decision to subdivide again and create two new houses, gives him only a credit and not a right to a bye on one of the lots. Stickney feels that as the owner of one parcel splitting off one lot, there should be a different interpretation than for a developer who is developing eight or ten lots. Barrett said another issue is which lot gets the credit when two lots are created, one very expensive lot and one less expensive lot. Flint asked if there is a precedent for this matter. Moorse stated there is no precedent under the new ordinance, only the old ordinance. Sansevere asked the applicant which lot he wants to pay the park dedication fee on. Stickney said he is going to dwell on the larger lot. Peterson moved, Sansevere seconded, to direct staff to amend Resolution #4200 to reflect a park dedication fee of $4,900 and to prepare a new resolution approving the plat of Willow Knoll, File No. 2426. Flint asked what the Council is going to do with the park dedication fee for larger developments. Will they be allowed one free lot that will not be assessed a park dedication fee? Sansevere stated it would not be free because a park dedication fee has already been paid on this property. Flint stated that most of the property in Orono has had at least one subdivision sometime in the past. Page 9 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#7) §2426 GEORGE STICKNEY, 4XX WILLOW DRIVE SOUTH - continued He asked how many lots would be assessed a park dedication fee based on past precedent. Jabbour stated that if this motion is approved, it is Council’s direction to staff that if at any time a park dedication fee has been paid on one particular parcel, that person will not be required to pay a park dedication fee for one lot when it is further subdivided. If a park dedication fee has never been paid in the past, the fee will be assessed on all the lots. Van Zomeren stated her understanding is that if a lot with a house on it is being divided into four lots, the previous fee would be credited for the lot that has the house and the three new lots would be assessed the fee. VOTE; Ayes 5, Nays 0. (#8) REQUEST FOR REFUND - #2372/2377/2388 VVYATT & NANCY MOE, 1230 SPRUCE PLACE - VARIANCES, LOT LINE REARRANGEMENT, STREET/PARK VACATION, AND VACATION OF PORTLAND PLACE Gaffron presented the staff report. Dr. Wyatt Moe has requested a refund of certain fees related to rearranging the lot lines at 1220 Loma Linda and 1230 Spruce Place as well as City payment of approximately 1/3 of his surveyor bills. Staff is recommending that the $300 fee for the vacation of Portland Place be refunded, on the basis that this fee and application would not have been necessary had the City proceeded ’properly in its 1978-79 vacation action. Dr. Moe submitted to the City a copy of his surveyor bill and requested that the City pay $969.84 of the bill. Gaffron stated that the City has incurred approximately that same amount in engineering and legal costs for his £q)plications and absent more detail as to what he feels the City should pay for, staff does not support City payment of any part of the $969.84 surveyor bill. Gaffron stated he talked with Mr. Moe on January 8 and that Mr. Moe did not plan to attend the Council meeting and he will accept the $300 refund. Jabbour moved, Flint seconded, a motion to authorize a refund of $300 to Dr. W. Wyatt Moe for Portland Place VacatioT application #2388. VOTE: Ayes 5, Nays 0. MAYOR AND COUNCIL REPORT (#9) STAFF/COUNCIL COMMUNICATION Jabbour said that the issue of employees bypassing the chain of command was raised during the Council’s special meeting to evaluate the City Administrator. The Council would like staff to have an open door policy, but there should be a proper method for addressing concerns raised by City employees regarding the administration of the City. Moorse has prepared a memorandum on the recommended method and communication channels for addressing concerns raised by City employees regarding the administration of the City, including a method to deal with “whistle Page 10 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (»9) STAFF/COUNCIL COMMUNICATION- continued blower ” issues. Jabbour would like the memo communicated to all City staff. Flint feels the policy should be followed and it is an efficient way to run an organization. Kelley stated he supports the policy. Sansevere concurred with Kelley. Jabbour asked Chief Cheswick if he had reviewed the nemo. Chief Cheswick stated he did review it, he supports the policy and feels that a chain of command is very important. Moorse stated the policy was discussed at a staff meeting. Jabbour proposed that an ordinance be drafted which states that any information given to City staff or a Council member become public information and be given to the City Administrator to be shared with all City Council members and the appropriate department head. Sansevere recommended staff be informed that any letters they pass along to the Council will be given to the City Administrator. Jabbour stated the City policy should be summarized in a handbook for City staff. Kelley asked how the ordinance would affect litigation. Barrett said the data privacy act would apply. Kelley said he wants to make it clear to the citizens that there are documents that would not be public. Jabbour stated it is very important that information be shared with all the Council members. Sansevere clarified that any complaints from residents or staff members should be forwarded to the City Administrator. Jabbour stated that the Council adopted a form that is to be completed by the City Administrator when a complaint is received. The City Administrator routes the form to the appropriate City staff for action. Tlie form is to be sent back to the Council members informing them of the action taken on the complaint. Page 11 ■( ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (U9) STAFF/COUNCIL COMMUNICA TION - continued Dave Peterson stated he feels information of this type should be the City ’s records, not public records. Jabbour stated that there is very little information that is not public. Dave Peterson said there should be some discretion on what is public, disciplinary actions for example. Jabbour stated some issues fall under the data privacy law. Barrett stated that letters received by the City Council members are not public documents. If a letter goes to the City, within certain constraints, it is a publi-: document. Jabbour said he wants to make sure all the Council members are kept informed. Kelley asked if staff feels the City needs another ordinance on this issue. Moorse said the “whistle blower ” issue should be addressed and the chain of command procedure should be included in the administrative policy. Jabbour asked Moorse to draft an ordinance. (#10) ANNUAL APPOINTMENTS - RESOLUTION NO. 4221 Jabbour recommended that Kelley be appointed Acting Mayor, the Lake Use Committee be eliminated from the list, Flint be appointed Liaison to the Watershed District, Sansevere be appointed Liaison to the Cable Commission, Kelley and Peterson be appointed representatives to the Long Lake and Mound Fire Departments, and Peterson be appointed Legislative Liaison to AMM. Jabbour proposed the addition of a committee consisting of the Chair of tl.e Park Board, two council members, and Rick Meyer, a resident, to approach the cities of Mound, Spring Park and Minnetonka Beach regarding vacation of the Dakota Rail line and turning it into a trail. Kelley concurred and suggested the committee get input from the residents along the Luce Line trail. Jabbour stated he has found out that the Dakota Line is in disrepair. Flint and Sansevere said they are willing to be on the committee. Jabbour stated he will start discussion with the other cities and then he will withdraw. Page 12 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (UlO) ANNUAL APPOINTMENTS - RESOLUTION NO. 4221 - continued Kelley qu-^stioned the purpose of the Community Development Committee. Gaffron stated that the PUD review process requires the Community Development Committee. Kelley questioned how Thomas Kuehn, Finance Director, can make appropriate investments if he can’t deviate from the list of Official Depositories and Investment Vendors. Flint said he does not understand why the Council is being asked to approve the institutions on the list of Official Depositories and Investment Vendors when they have no knowledge of the institutions. Jabbour stated the City has an investment policy. Kelley stated the institutions must meet the criteria of the invesUnent policy and the Finance Director has discretion to invest the City’s funds. Flint suggested that the Finance Director come to the next Council meeting and explain the appointment/designation of the official depositors and investment vendors. Jabbour asked if the Council could approve the appointments with the exception of the Official Depositories and Investment Vendors. Moorse said yes, but the City probably has funds in most or all of the institutions at this time. Sansevere said if the Council approves the list, the City is not mandated to keep funds in those institutions. Jabbour feels the list should be approved. Flint said he is willing to approve the list if the Finance Director comes to the next meeting. Keiiey moved, Peterson seconded to adopt Resolution No. 4221 Designating Selected Appointments for the Year 1999 as amended. VOTE; Ayes 5, Nays 0. MAYOR AND COUNCIL REPORT - continued Kelley asked if the Council would have a chance to consider the new name for Dickey Park. Jabbour said yes. Page 13 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 MA YOR AND COUNCIL REPORT - continued Siinsevere said he understands that the Orono Police Department has defibrillators in tvvo squad cars, but there are often three or more squad cars on the road. He would like a defibrillator in every squad car that is on the road. He believes the cost is $2,000 or less for a defibrillator. Jabbour stated this matter should be referred to the Chief of Police. Jabbour stated a meeting is being arranged with the Fairview Covenant Church regarding access to the Saga Hill Park Area. He talked to Paul Larson about the piece of land next to Tonka Ventures. Jabbour asked the City Administrator and the Public Works Director to do something about the property west of Tonka Ventures regarding encroachment into the wetlands. Jabbour asked if the City could prevent someone from granting an easement without informing the City. Barrett said the City cannot prohibit someone from granting an easement unless the property is subject to land use restrictions. ENGINEER REPORT (*#11) REQUEST FOR PAYMENT, COUNTY ROAD 6 - HENNEPIN COUNTY COOPERATIVE PROJECT Kelley moved, Flint seconded, to approve request for payment of $17,274.18 to Hennepin County for the County Road 6 reconstruction project storm water management costs. VOTE: Ayes S, Nays 0. (#12) OLD CRYSTAL BAY ROAD SCHOOL ZONE SPEED LIMIT - RESOLUTION NO. 4222 Gappa presented the staff report. The Orono School District asked the City to review the existing 40 mph speed limit, and the establishment of a school zone speed limit for Old Crystal Bay Road North in the vicinity of the school district campus. An engineering and traffic study was prepared to document the ne^ for a school speed zone. By state statute, the speed limit could be reduced to 20 mph. Staffs recommendation is that a 25-mph school speed limit when children are present is appropriate for Old Crystal Bay Road North. Kelley stated he would rather have the sign read the hours that school is in session rather than “when children are present”. He feels that “when children are present” is too subjective. Gappa stated that the language is from the Minnesota State Statute. Kelley feels strongly that a time limit should be on the sign. He said this area is more than a school zone and it is used at all times of the day and night all year. Page 14 ORONO CITY COUNCIL MEEk'ING MINUTES FOR JANUARY 11,1999 (m) OLD CRYSTAL BAY ROAD SCHOOL ZONE SPEED LIMIT- continued Gappa said that police would have some discretion as to when to issue a ticket. Kelley thinks 40 mph on that road is too high. Peterson asked if he wants it to be posted 25 mph 24 hours a day. Sansevere said it is a small stretch of road and he could approve 25 mph 24 hours a day. Jabbour said there is a procedure to follow to set a speed limit. Gapp. aid that in order to lower the speed limit, a speed study must be conducted to get Mn/DOT’s approval. The school speed zone allows the City to lower the speed limit without getting Mn/DOT’s approval. Gappa said that a permanent 30 mph speed limit is appropriate for that road. The school zone speed limit would help reduce the speed for a speed study. Kelley recommended there be at least two or three signs on each side of the road. Gappa stated that the signs can be equipped with flashing lights that can be activated at certain times. Peterson moved, Flint seconded, to adopt Resolution No. 4222 Establishing a 25-MPH School 2^ne Speed Limit on Old Crystal Bay Road North. VOTE: Ayes 5, Nays 0. (#13) OLD CRYSTAL BAY ROAD TRAIL HIGHWAY 12 CROSSING - Mn/DOT LIMITED USE PERMIT Flint stated he would like the Highway 12 Design Review Committee to talk to Mn/DOT about the Limited Use Permit. He is concerned about provisions 13,14, 16, 17, 19 and 20. Kelley asked if this piece of trail is in the Highway 12 right-of-way. Gappa said yes. Kelley agreed with Flint. Gappa said this is a standard permit form that Mn/DOT uses. Flint suggested that Tom O’Keefe be asked to review the permit. Jabbour stated he would like to find out how Hennepin Parks has dealt with this in the past. Jabbour asked how the plans for the new school building are progressing. Page 15 I LAi ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#13) OLD CRYSTAL BAY ROAD TRAIL HIGHWAY 12 CROSSH^G - Mn/DOT LIMITED USE PERMIT - continued Gappa said that the plans will be reviewed by the Planning Commission in March. Flint asked about the status of the bike trail contract for the north side of County Road 6. Kellogg responded that the plans are being completed and the intent is to bid the project in early March. Flint stated that the City staff should keep track of the progress of this project. Kellogg distributed plans for the Femdale Road reconstruction project. A public information meeting will be held at the Plymouth City Council Chambers on February 4, at 6:30 p.m. The contract will be awarded in April. Jabbour stated he is proud of the way the Femdale Road project has been handled. CITY ADMINISTRATOR’S REPORT (#14) PARK COMMISSION APPOINTMENTS Moorse stated the terms of Andrew McDermott and Irene Silber on the Park Commission expired on December 31, 1998. Both have expressed an interest in serving an additional term on the Park Commission. Kelley moved, Flint seconded, to approve the reappointment of Andrew McDermott and Irene Silber to additional three-year terms on the Park Commission beginning January 1,1999 and ending December 31,2001. VOTE: Ayes 5, Nays 0. (#15) SELECTION OF DATE FOR 1999 LOCAL BOARD OF REVIEW MEETING Flint asked if this meeting could be combined with a regular Council meeting. Jabbour stated the review meeting would last too long and it is a two meeting process. Jabbour moved, Sansevere seconded, to establbh April 28,1999 at 7:00 p.m. as the date and time for the 1999 Local Board of Review meeting. VOTE: Ayes 5, Nays 0. (*#16) COUNCIL LIAISON TO PARK COMMISSION AND PLANNING COMMISSION MEETINGS Kelley moved, Flint seconded, to approve the schedule for Council attendance at the Park Commission and Planning Commission meetings during 1999. VOTE: Ayes 5, Nays 0. Page 16 ORONO CITY COUNCIL MEETING MINUTES FOR JANTJARY 11,1999 (#17) ADOPT POLICY STATEMENT REGARDING YEAR 2000 (Y2K) EFFORTS AND APPOINT YEAR 2000 COORDINATOR - RESOLUTION NO. 4223 Moorse stated atafF recommends adopting a formal policy statement regarding Year 2000 efforts in the City of Orono and a resolution appointing Lin Vee, City Clerk, to serve as the Year 2000 Project Coordinator. Jabbour stated that City staff will be on duty on New Year Eve ’s in case of a power failure. Peterson moved, Kelley seconded, to adopt the Policy Statement Regarding Year 2000 Efforts in the City of Orono and approve Resolution No. 4223 Appointing Lin Vee, City Clerk, as the Year 2000 Project Coordinator for the City of Orono. VOTE: Ayes 5, Nays 0. Jabbour questioned whether key vendors, such as investment institutions, will be asked for their Y2K plans. Vee said yes, she will be obtaining vendor plans. (#18) EXTEND COMPREHENSIVE PLAN COMPLETION DATE - RESOLUTION NO. 4224 Moorse said the City is mandated to complete an update of its Comprehensive Plan and submit it to the Metropolitan Council. The due date was the end of 1998. Staff is suggesting a 6-month extension to June 30,1999. Jabbour asked if staff can meet the deadline. Gaffron stated staff has re-organized their priorities and he feels they can meet the deadline. Kelley stated the school building is another big project that must be completed during the first six months of 1999 and there will be a tremendous amount of pressure placed on the Planning staff. Gaffron stated he is hoping to devote all of his time to the Comprehensive Plan by the end of January. Jabbour stated that $35,000 has been allocated for outside assistance on this project. Kelley moved, Sansevere seconded, to approve Resolution No. 4224 Requesting a Six Month Extension of the December 31,1998 Date for Review of the City of Orono Comprehensive Plan for Consistency with Amended Metropolitan Council Policy Plans. VOTE: Ayes 5, Nays 0. Page 17 L ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (#19) CHRIS FISCHER - APPOINTMENT TO REGULAR FULL-TIME POLICE OFFICER POSITION Moorse stated that Chris Fischer was approved to become a temporary, full time police officer to fill in for Mark Thornton who has been on sick leave. As Mark Thornton is no longer employed by the City, Chief Cheswick is requesting Chris Fischer’s status be changed to permanent, full time. Peterson moved, Kelley seconded, to approve appointment of Chris Fischer to a permanent, full time police officer at Step 2, full time pay rate of $15.12 per hour with full benefits, effective January 11,1999. Peterson recommended that Thornton’s service to the City be recognized. VOTE: Ayes 5, Nays 0. (#20) SCHEDULE WORK SESSIONS Moorse explained the need for a series of Council work sessions. The consensus of the Council members is to meet every Thursday at 7:30 a.m. starting January 21,1999. (#21) 1999 CONSULTANT ENGINEER RATES Moorse stated these are the 1999 Consultant Engineer Rates for Bonestroo & Associates. The rates for the various levels of staff are increasing in the range of 1.7% to 2.9%. Kelley moved, Peterson seconded, to approve the 1999 consultant engineer rate schedule. VOTE: Ayes 5, Nays 0. (#22) 1999/2000 POLICE OFFICER CONTRACT Moorse stated that a settlement has been reached with the police officer union regarding a contract for the years 1999 and 2000. For 1999, the wage increase is 3% and an increase of $16.50 per month insurance contribution. For 2000, the wage increase is 2% at January 1 and 1% at July 1 and a maximum increase of $15.00 per month insurance contribution. Kelley moved, Sansevere seconded, to approve the terms of the 1999/2000 police officer contract settlement, and to authorize the Mayor and City Administrator to sign a contract reflecting those terms. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT Attorney Barrett requested an executive session to discuss pending litigation. Page 18 ORONO CITY COUNCIL MEETING MINUTES FOR JANUARY 11,1999 (*#23) RESIDENTIAL KENNEL LICENSES Kelley moved, Flint seconded, to approve the following residential kennel licenses. VOTE: Ayes 5, Nays 0. D. Brian Fulmer 3505 West Wayzata Boulevard Irwin Jacobs 1700 Shoreline Drive Kenneth B. and Karen S. Rolland 4119 Oak Street G. James and Judith A. Spinner 940 North Arm Drive Patricia and Rene’ Stemau 440 North Arm Drive (*#24) BILLS Kelley moved, Flint seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Jabhour moved, Kelley seconded, to adjourn the meeting at 10:15 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Page 19 I .> ' »ii iji > S c'S o•5 •a > a ao • *0 «i Y* •c *sii® J. G J2 ^ 8 > ‘o'ti 4^ g C/3 tC*§ i* u 21 go a PL, 5? • .| PU tJ -g § SCO § gS'!c) «> o« *9 O CO r- _3• ^ a t>IF?I o ■2 ^ Af O if DO O nil§•» CO tl3 S o 5 «2-■3 c ^ «o t/i CQ Ofc|CL,o a U o i § pifiiiiiiiH3 nd S g ra uu g g O I 5 ^ •*:v ’■ i-l4 • •• • COUMC* -------'*'Q JAN 5 1999. REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 21,1999 ITEM NO.: J_j Department Approval: iK Name Michael P. Gaffron Title Senior Planning Coordinator Administrator Reviewed:Agenda Section: Zoning Item Description: #2425 Sid & Barbara Rebers / Jean Mork Bredeson (Service 800, Inc.) - Access Update: Review of Options Application: Conversion of Outlet E, Sugar Woods to buildable lot status. List of Exhibits A - Options la/b/c: Easement Through Otten Property B - Option 2: MnDOT Easement Tumback/Reconveyance C - Option 3: Permanent Right-In/Right-Out at Existing Curb Cut D - Staff Letter to MnDOT January 19,1999 E - Developer's Proposed Option 2 Parking Layout & Site Plan Revision F - Memo & Selected Exhibits of January 8,1999 On January 11 Council tabled action on final plat approval because the developers had not been able to obtain Ae required MnDOT permit for access across from Brimhall Avenue. Council directed staff to w ork with MnDOT and the developer to see if this issue could be resolved. MnDOT Meeting On Thursday January 14 staff and the developer’s representatives met with MnDOT officials to review the issues and determine what options may be available. We learned that: MnDOT would not approve the access as proposed because the driveway is essentially parallel to Hwy 12 while still in the right-of way. MnDOT requires that all accesses within their right-of-way be at an angle of no less than 60 degrees, i.e. nearly perpendicular to the highway. MnDOT will approve an access that heads northward into Otten's property, and then turns right into the Service 800 site once it is past the right-of-way line (Option 1). This would require significant changes to the Service 800 site plan. MnDOT may look favorably on a reconveyance or turnback of the triangular portion of right-of-wny (Option 2). In a reconveyance. MnDOT would conclude it no longer needs the triangle for right-of-way, and the property would revert back to the underlying owner (the 1 I* * Service 800 Access January 21,1999 Page 2 identity of which is being researched by Rebers' attorney). In a turnback. MnDOT would 'transfer' its right-of-way easement rights to the city in which the property is located (Long Lake). In either of these options, MnDOT w'ould no longer exert any permit authority over the triangle, so the local jurisdiction could approve a driveway that immediately turns right into the Service 800 property if it so desired. Regardless of how the access across from Brimhall is accomplished, MnDOT will require construction of an eastbound left-tum lane, and striping of a westbound right-turn lane, as well as signage, not at MnDOTs expense. If Otten gains access via this location to Lot 2, East Willow Woods, MnDOT will encourage, perhaps require, closure of Otten's existing access point a few hundred feet west. Staff has forwarded a letter to MnDOT (Exhibit D) outlining our understanding of their position as described above, and requesting their confirmation that we have an accurate understanding of their position. No response has been received as of this writing. Developer/Adjacent Owner Options Discussion On Friday January 15 staff met with Jean Mork Bredeson, Sid Rebers, Stephen Pflaum, Rich Kiemen, and Cliff Otten to discuss potential options. Each option has impacts related to cost, timing, layout and use of the Otten and Service 800 sites. Option 1 (See Exhibit A) relies on Otten granting an easement to Service 800 along the east boundary of Lot 2, East Willow Woods. Service 800 would have to revise its site plan in one of two ways to make use of this easement: la) flip the building to the east side of the site, and have a driveway access entering halfway up the west side of the lot; or 1 b) leave the building as-is, but run the access driveway through Otten's property all the way to the back of the building, entering at the N W comer of the site. Option la requires revisions to the site plan and grading plans, and constmction of some additional driveway length. This option will require removal of the southerly 40' of existing trees along the east side of Otten's property. The existing easement granted by Otten to Rebers in 1997 would allow this option to occur. Option lb would require a long driveway through Otten's property and paving of the green space at the rear of the Service 800 building for access driveway. A potential benefit to the •• Service 800 Access January 21,1999 Page 3 City is that this driveway could provide direct access to the City wellhouse; the developer suggests that this may be a basis for City financial participation in the costs of constructing the driveway. Option lb requires that Otten grant an easement along the entire eastern boundary of his property. This easement likely would have to be set back about 40' from his east lot line to protect the existing tree buffer. In either option la or lb, the provision of an access into Otten's Lot 2 across from Brimhall would likely invoke a MnDOT condition that Otten's access further west in Lot 2 be eliminated. On January 20, Cliff Otten called to offer another proposal (Option Ic). He would like to acquire the triangle, and then grant the City a right-of-way along the east boundary of his site from Highway 12 to his existing east-west Outlet corridor, in exchange for the City extinguishing its easement within that Outlet corridor. This would make it virmally impossible for the City to ever have a service road connecting through from Brown to Willow. Such a plan would be a step backward, if the City has any expectation that the service road will someday be needed. Staff remains convinced that such a corridor may be needed in the future, and it would not be good planning to eliminate that option. Option 2 (Exhibits B & E) assumes that MnDOT would give up its easement authority over the triangular portion of right-of-way, and that Long Lake or Orono (or both) would permit the immediate right turn access as initially proposed. This is the option preferred by Bredeson, and is not a bad solution from a staff perspective, but the problem is timing. If Orono/Long Lake were to apply for either a reconveyance or turnback, MnDOT staff review would take at least 60 days, and we could not be assured that the request would be approved until after that staff review period. The final paperwork to make it all legal might take another 3-6 months, but MnDOT would be willing to issue an access permit once their staff review finds no reasons to deny the reconveyance or turnback. A reconveyance to the underlying property owner could be problematic if that owner is not willing to cooperate. In the event that owner turns out to be the City of Long Lake, Long Lake staff have assured us that Long Lake is willing to cooperate fully, perhaps so far as to sell the property to Orono for $1. They also indicated they are in complete agreement that the access should be across from Brimhall, and therefore in the turnback scenario where Long Lake is technically the local jurisdiction, they won't oppose the immediate right-turn driveway for Bredeson. Option 3 would be that the City allow the subdivision to proceed and the office building to be constructed with the existing curb cut and right-in/right-out access only. One of the primary reasons the City wished to avoid the right-in/right-out access was to eliminate the Service 800 Access January 21,1999 Page 4 need for U-tums on Highway 12. Bredeson indicates her low-traffic office use will not be hindered by the right-in/right-out access, as opposed to a high-traffic retail use which would suffer with such an access. Proposed Solution 1. 3. Cities of Orono & Long Lake jointly apply to MnDOT for a turnback of the triangular portion of right-of-way (reconveyance would be even better if City of Long Lake is fee owner). Otten to grant Bredeson an easement along east boundary from existing Highway 12 right-of- way to the rear of Service 800 site, for use by Service 800 if reconveyance/tumback is not approved. City to allow Service 800 to begin construction subject to temporary use of existing right- in/right-out access during construction, but no occupancy of building until access across from Brimhall is completed and open, either via Option lb or via Option 2. Since the timing may place a burden on the developer if MnDOT doesn’t work as quickly as anticipated, an option would be to allow occupancy but set a definite timeframe (say 1 year from date of occupancy) for completion of the Brimhall access. This proposed solution would be formalized as part of the Developers Agreement which would guarantee the City that the Brimhall access will be developed regardless of the outcome of a reconveyance/tumback request. This solution allows Service 800 to begin construction and avoid further delays, but also creates some potential extra costs to Service 800 if the access to the rear via Otten easement is ultimately required. This solution does not necessarily resolve the wellhouse access question, but neither does it limit City options for future service road development. COUNCIL ACTION REQUESTED: Review the various access options presented. Provide staff and developer with direction as to hich option to pursue. We expect that all parties will be represented at Monday's meeting, including Cliff Otten. If Council concludes that the solution proposed above should be pursued, the necessary final subdivision documents could potentially be presented for review and possible final Council action on February 8. Those documents would include: 1. Revised/amended site plan approval (Resolution No. 4206) 2. Revised final plat approval resolution (not yet adopted) 3. Developers Agreement 4. Easement from Otten to Bredeson 5. Application to MnDOT for reconveyance ot turnback. The developer should be asked to provide revised site, grading, lighting and landscape plans for the various contingency plans for staff and Council review, to ensure they are all feasible and determine how the scope of approval is affected (i.e. parking layout and numbers, setbacks, landscaping, etc.). OUTLOT l?U| ip N I-; ! I Kl ../,^ -> I I ^4 ’ OUTLOT • I— W ' k- 6 »Ro/>nsf.n .1 f •I ? *• •• •• m^$ too ihrfn r —I—^ r..*r: .fimtmt Mk i t ----1. i ^A. uRc ............ fWT. —» afl\^ - •' ji-^i ■ ■ I />#♦ »♦ • • • I 9 “£v-''*------ ■ f »*•#.#/ ^ et ko *• • T—r • •• EXHiBrr_B COMMON DRiyE\^SsEMENT A greement :s ' • ^r.^ #j !Z • ir •• "* • Peo^ction of Easemenf Area and - * ' ‘L - /-if-y? • • •• •• J •• ( S801:9U071J 01/08^9 13:01 KIl BUILDItIG CO. INC. 4730510 MN/DOT U.E. PERMITS TEL:1-612-592-1454 Jan 08 99 10.307 DOI’ 12:01 No.002 P.02 MInrwsotd Oopirtmint of Tranaportitlon TMwr MaUopotiten Division Waiers Edge •»500 Wost County Road 82 Roaevliie, MN 55113 o ] January 8, 1999 Richard Kiemttii KM Building Company Inc. 1620 Central Avenue NE Minneapolis. Minnesota 55413 Re! Access Permit M*A»98*0973 TH 12 CS 2713 New access on Norili side of TH 12. East of Brimhall Avenue in Orono Dear Mr. Kiemen: As we discussed on the telephone on 1/8/99. the above referenced access pe^i is being reviewed for an entrance at the existing curb cut provided by Mn/DOT when TH 12 was previously reconstructed. Based on the drawing you faxed me I am sure that the location and the design of the access are acceptable to Mn/DOT. However. 1 need time to determine the need for a westbound right turn lane. I believe that the existing roadway is wide enough for said turn lane and tlie probability is that it will ju.st need the be signe and striped. with that information. If 1 can he of any further assistance to you. please call me at (651) 582-1443. Sincerely. Keith Van Wagn* Mn/DOT Metro Division Regulation Office An equ9t oppoMonily «mploy«f T> vn * £*, V •s^ s*-'''i JsJj GlTYof ORONO Municipal Offices Street Address: 2750 Kelley Parkway Orono, MN 55356 Mailing Address: P.O. Box 66 CiysUI Bay, MN 55323-0066 January 19,1999 Keith VanWagner Roadway Regulations Supervisor MnDOT Metro Division 1500 West County Road B-2 Roseville, MN 55113 Re: Service 800 Inc. - Highway 12 Access Dear Mr. VanWagner: Thank you for meeting with City of Orono and Service 800, Inc. representatives on short notice last Thursday. You offered some options for making possible the Service 800 access across from Brimhall Avenue. This letter is to confirm our understanding of those options. First, we understand that MnDOT will approve a right-in, right-out access at the existing curb-cut at approximately the center of the Service 800 property ’s southerly Highway 12 frontage, on a permanent basis, per your letter of January 8, 1999. That permit would be subject to a fee for signage and striping of a westbound right-tum lane. The options for access located directly across from Brimhall include the following: 1.MnDOT will approve an access driveway/road across from Brimhall under the existing right- of-way configuration as long as the driveway/road extends to the MNDOT right-of-way boundary at an angle of no less than 60 degrees from the shoulder of Highway 12. The proposal for which a permit was recently requested by Service 800, extends to the right-of-way boundary at an angle less than 60 degrees and which you consider as functionally parallel to Highway 12, hence your denial of the permit. Any design for an access directly across from Brimhall which meets the 60-degree standard will likely extend to the Otten property rather than to the Service 800 property, requiring an easement from Otten for Service 800 to use such access. Under this option, Otten’s existing access into Lot 2, East Willow Woods, would have to be eliminated. Telephone (613) 473-7357 « FAX 4734)510 Keith Van Wagner January 19,1999 Page 2 2.MnDOT will not exert any authority over the portions of a driveway or road not in MnDOT right-of-way. A driveway serving Service 800 could be configured to access the front of the proposed building from die west side of the property if MnDOT gave up its easement over the triangular portion of unused right-of-way adjacent to the Otten and Service 800 properties. This could be accomplished by one of 2 methods: a. b. Reconveyance, in which MnDOT concludes it has no further use for the easement and the property reverts back to the holder of the fee title; or MnDOT 'turns back' the easement to the City in which the property is located for continued/future roadway purposes. 3. Under either method the local jurisdiction could approve the Service 800 driveway as designed if it so chose, as long as the access meets MnDOT standards within the remaining MnDOT right-of-way. A turnback would technically be to the City of Long Lake in which the triangle is located; Orono and Long Lake would have to sort out the jurisdictional issues for access approval. Orono and Long Lake would have to work together on this even if Orono became the fee owner of the triangle. A new third option suggested by Cliff Otten is that he acquire the triangle since it is adjacent to his property. He would then grant an easement to Service 800 for access. Under any of these options, MnDOT would condition any permit for an access across from Brimhall (whether a single driveway or a multi-user road) on construction of an eastbound left-turn lane, as well as striping of a westbound right-turn lane. MnDOT would encourage, but perhaps not require, elimination of Otten's existing access under the reconveyance or turnback options. Whether by reconveyance or turnback, the transfer of authority over the triangle would take 60-90 days from the date of application for MnDOT staff review, after which an access permit could be issued by MnDOT if there are no apparent reasons why the transfer will not occur. The remaining paperwork may take an additional few months, or as much as a year for a reconveyance. The City will have no guarantee that the conveyance or turnback options will be approved until the end of the staff review period. I understand that Sid Rebers* attorney is investigating who owns fee title to the imderlying property, in the event that the reconveyance option is pursued. Under the turnback option, given that the triangular portion of right-of-way is in the City of Long Lake, would an application to MnDOT for turnback be made by Long Lake, by Orono, or by both? 1 "■V- r. 4 Keith VanWagner January 19,1999 Page 3 Please advise me as to the correctness and completeness of my understanding of the options as described above. The City Council will need to understand the ramifications of each option in order to move the service 800 application forward. Please contact me at 612-473-7357 if you have any questions. Thank you for your time. Sincerely, Michael P. Gaf&on Senior Planning Coordinator 01>22/93 Chisfl8!5 Rortioff 12:51 I *. 1 . r\ k, <S / I'M ELI ILD IMG CO. INC. ■> 4730510 tr 613 941 6240 C& 1^21/99 MO.473 002 C'JSSPM Q2/2 • . Jt • V- ^>o»• ^ -T. f/^ rA ?o # V- • ] 5, .cj , • />•./ V < n r-' ’'' *7i - V.i? • • : o f o/ r*‘ ^ if • ' 'J \ / i ' )• m ?r -k»r :__i'-aya '3-•h' ■ 1 1 '^ • 1 —A__Hi.lfMlhOUKU-llVf t • ii I T •‘c.^ ; I# i I ; 1 • I »:- ■t* s y* .*n •1 I 1 f » I I I I !J I II: to s r :--! •f*®i I ■*>. f.^ a-1 **\ * 2 s ^ p rr^ . f. •n:u — ^ fc.'-' > t '/Vt'v "• ‘ VA.t ^ M • I I I T :j* I o- » :: 4- * J I I t I :l rj B A/1 a ; I S * I I « « ■ - ^. •J ■'•i Qfi/ia CU^i . .1^ :V'7 . * .1 V-... :. I ^ . * >• tf •. ••».♦• . »- I*.. » ••*» 4» ••^ » »♦ !•<'7^ >r ■■• z IL I ‘I'.trli-H J Up I • *•*•*•• *Mf . • • » -wm • • ♦• • • f • I .• • I • • "^SITt FX4N -------V kX* PLAN ^,....—/ soivtceaoo.i4e • *»A A 1«%»/6* 6 .*««• Ml M»* I a4FPirr*i.iCV •**ir**« 6i. »!/•• • ^ «6 itMt «M Ml ifP^ KMC* .^* 6« ^ p* ««»**.• k* r» • » 9f “^1 F REQUEST FOR COUNCIL ACTION DATE: Januiuy 8,1999 ITEM NO.: ^ Department Approval: j. Name Michael P. Gaffron Title Senior Planning Coordinator Adminbtrator Reviewed:Agenda Section: Zoning Item Description: #2425 Sid & Barbara Rebers / Jean Mork Bredeson (Service 800, Inc.) Access Issue Discussion - Request for Final Plat Approval - Resolution Application: Conversion of Outlot E, Sugar Woods to buildable lot status. List of Exhibits - Resolution B - Alternate Resolution Conditions Language Suggested by Applicants Attorney C - Final Plat Drawings D - Special Assessment Agreement E - Resolution No. 4182 - Preliminary Plat Resolution F - Subdivision/Building Permit Punchlist 12-7-98 G -1997 MnDot/BRW Communications H - Letter from Long Lake Planner I - Memo of December 10 J - Service 800 Landscape Plan & Otten Landscape Plan K - Revised Site Plan Submitted 1-8-99 L - Easement over Otten property M - MnDOT letter January 8,1999 The applicants have substantially completed (or will complete prior to filing of the plat by the City Attorney) the conditions of Resolution No. 4182 for final pht approval. However, MiiDOT has thrown a curve at the eleventh hour by not approving the pnvx>sed access across from Brimhall Avenue. Highway 12 Access Issue In May 1997 MnDOT reviewed the Sugar Woods 2nd Addition proposed plat and indicated in a letter dated May 8,1997 they would only permit the existing righl-in/right-out curb cut for access to the site. On August 4, 1997 the City was copied on a memo from Wayne Cordes of BRW to Stephen Pflaum, Rebers’ attorney, that indicated he had discussed the concept of an access across from Brimhall in the triangular right-of-way area, and MnDOT had agreed in concept to this. (See Exhibit G) That memo also suggests MnDOT would be amending their May 8 letter, but we never received such an amendment. #2425 Rebers/Service 800 January 8,1999 Page 2 The City and the developer ultimately agreed that the access located across from Brimhall was an excellent alternative to requiring construction of the service road behind the site. Condition 1 of the Preliminary Plat Approval Resolution adopted October 13,1997 subsequently was drafted to read as follows: ”1. Lot 1 shall be allowed direct access to U.S. Highway 12 only if the applicants are successful in relocating their existing access to High\\’ay 12, by obtaining an access permit from the Minnesota Department of Transportation (MnDOT) permitting access over the triangular pa; cel of land owned by MnDOT across from the intersection of Brimhall Avenue and Highway 12. Any direct access to Highway 12 which is not directly opposite Brimhall Avenue will not be allowed." Condition 2 then places conditions on the future use of the access location required in Condition 1 (See Exhibit E, pages 6-7). The City required that the developer provide written confirmation of MnDOT approval of this access not only prior to final plat approval, but conditioning building permit issuance on such confumation. On January 7 staff was informed by Rich Kiemen, contractor for the office building project, that MnDOT had denied the permit for the access across from Brimhall, and would only approve the existing curb cut and only for a right-in/right-out access. Little background was provided as to why MnDOT wasn’t approving the access, but it apparently had to do with the sharp right turn entrance into the site. The title opinion delivered at noon today contains an casement granted to Rcbcrs by Often in July 1997 over a portion of Often's property, for the express purpose of bringing an access further up the west side of Outlot E. This is the frrst clear knowledge staff has had of such an easement. Keith Van Wagner at MnDOT told me tovlay that MnDOT saw this easement and sketch (Sec Exhibit L) in 1997 and reacted favorably to it because it provides adequate access to both Often and Outlot E, avoids a sharp right turn into Outlot E, and accesses directly into Often's site. This drawing generated the August 1997 MnDOT letter; but the fact that such an access design needed to incorporate the Often easement and a longer entrance drive to meet MnDOTs approval was not passed on to Orono, and was apparently not made clear to Bredeson in her discussions with MnDOT in 1997. As a result, she designed the site with an access that MnDOT won't approve. MnDOT staff feel their position has not changed, while Bredeson feels this was a clear change in what she was earlier told. Regardless, MnDOT wjU approve the right-in/right-out access at the existing curb cut (See Exhibits K & M). Another factor that comes into play is that in order to approve the Brimhall access, MnDOT would require reconstruction of the median to create an eastbound left-turn lane, a cost that MnDOT will expect someone else to bear. #2425 Rebers/Service 800 January 8,1999 Page 3 The sixty four thousand dollar question is. should the City now be forced to accept the right-in/right- out access, or should the site he redesigned to incorporate an access that MnDOT would approve across from Brimhall? Applicants are requesting that the City allow the subdivision to proceed and the office building to be constructed with the existing curb cut and right-in/right-out access only. They submitted a revised site plan today and are requesting Council's consideration at Monday's meeting. Reber's attorney has submitted a proposed revision to Conditions 1 and 2 for incorporation into the final plat resolution, that drops all reference to the access being across from Brimhall. The access dilemma begs the question as to whether the service road or alternate access is now warranted. One of the primary reasons the City wished to avoid the right-in/right-out access was to eliminate the need for U-tums on Highway 12. The fact that this will be an office site rather than a high-traffic retail site, may make this situation less onerous. Bredeson indicates her use will not be hindered by the right-in/right-out access. Long Lake Review At the eleventh hour during staff discussions with the Long Lake Fire Department regarding a hydrant for this site, it was indicated that Long Lake owns the triangle. This begged investigation, since the plat maps all show it is MnDOT right-of-way located within Long Lake's corporate boundary. Staff contacted Long Lake, Ms. Bredeson met with their staff, and the result is the letter attached as Exhibit H. The triangle is in Long Lake, but it is MnDOT right-of-way, and Long Lake is OK with the originally proposed access design and location. Long Lake would not be directly involved in the alternate right-in/r -»ht 2cc ^ aow proposed. Park Dedication Fee Under the current park fee ordinance, this site will be charged 8% of the fair market value (established by City Assessor at $3.05/s.f. or $ 125,270), i.e. a park fee of S10,021. This amount falls within the $7,250-12,250 per acre range established by Council on December 14,1998. S* curiK for Future Service Road Construction On December 14 Council concluded that the developer will hqi be required to post financial security for future service road construction, as long as a formal agreement is executed in which the owmer of Lot Iwaives his/her right to appeal the special assessment for such road. Such an agreement has been drafted by the applicant's attorney and is attached as Exhibit C. Please review conditions 1-5 #2425 Rebers/Service 800 January 8,1999 Page 4 on page 2 of that agreement. The City Attorney has not provided his final comments on this document as of this writing (this is the same language submitted by applicant on December 14). Landscape Plan On December 14 Council requested that the landscape plan for the Service 800 project be compared with the approved Otten Brothers landscape plan to ensure some degree of consistency along Highway 12. The two plans are attached as Exhibit G. The Otten Brothers plan incorporated 10 shade trees along its 500' of Highway 12 frontage, and 9 shade trees along its 630' of Willow Drive frontage, an average of 1 tree per 60' of frontage. The Otten plan also included a number of landscaping features within the interior of the site, as well as a row of evergreens along Dickey Lake Drive for screening purposes. The Service 800 plan calls for 2 shade trees and 3 spruce trees along its 145* of Highway 12 frontage, an average of 1 tree per 29' of frontage. The plan also calls for an additional tree at the northeast comer of the site, and landscape plantings along the south, east and north walls of the building. Orono's Subdivision code, Section 11.60, allows the City to require that the developer plant one shade tree per each 40' of frontage. The Service 800 plan more than meets the spacing requirement, but substitutes black hills spmee species in place of shade trees. If Council woidd prefer ^de trees rather than the three spmees, the developer will be happy to comply. Staff has no problem with the landscape plan as presented. B-4 Rezoning Council has suggested that this property be rezoned to B-4 to refect the intended use of the site and limit its potential for future retail uses. Ms. Mork Bredeson has indicated willingness to comply wifii this suggestion. MCWD Approval Expected January 14 The applicant has submitted the stormwater management plan to the MCWD for review and approval, and such approval is expected to occur on January 14. #2425 Rebers/Service 800 January 8,1999 Pages StafT Recommendation Council should review the access issue by considering the following questions: have the City's expectations for a future service road changed? • how will approval of this change in access impact future development of Outlot F to the east and/or the Otten property to the west? how will approval of the right-in/right-out access impact the City's position on future requests for similar access proposals along 12? is Council willing to alio v Ae right-in/right-out at the existing curb cut on a permanent basis, as it would have at the Brimhall location? or, would Council want the existing light-in/right-out to disappear at the time an alternate access is provided either across from Brimhall or to the rear? - does the proposed office use and willingness to rezone have any impact on Council's view of the access issue as compared to a higher-traffic retail use? Council options include: 1.Accept the applicants proposal and approve the plat conditions and new site plan as revised, subject to staff and City engineer review. 2. Conclude that the access condition has not been met and withhold final plat approval. 3. Table for further discussion. 4. Other. Council should also advise staff and applicant if the special assessment waiver and landscape plan are acceptable. COUNCIL ACTION REQUESTED; Review the revised access proposal. If the access issue can be resolved. Council may adopt the attached resolution granting final plat approval for Sugar Woods 2nd Addition subject to: revised language in Conditions 1 and 2 (specify); and staff and City Attorney satisfaction that all documents and approvals are complete and in order, prior to filing of the plat by the City Attorney. I 41 f ' 5 ^1 4 ^ / 5 J H ^5 / 1 ^-1 / •«i ^ 1 ^ / -n- y ! ar .0 COUNCIL MEETING SERVICE 800 BRIMHALL ACCESS OPTIONS - UPDATE 1-25-99 2 5 {999 Cl ry OF OHONQ Service 800 would like to begin construction as soon as possible, but the preferred access options would not be approved by MnDOT for at least 2-3 months and might take possibly up to a year for final action. Service 800 would like to begin construction of their building using the existing right-in/right*out curb cut on a temporary basis. As soon as MnDOT approval can be obtained for one of the following 2 options, they would construct a new access across from Brimhall per the revised site plan submitted Friday (attached) with parking against Highway 12 frontage rather than against fixmt of building. 1.OPTION 1. Cliff Otten will request that MnDOT reconvev the triangle to him. For this to happen, Otten must acquire the underlying fee title to the triangle from the Daniels heirs. Otten would ultimately pay MnDOT the appraised value of MnDOPs road easement. Staff will support this program only if: a. b. Otten is willing to grant/dedicate to the City a 70' right-of-way corridor (Code Section 11.33 Subd. 4) within the triangle across from Brimhall, extending from Highway 12 to the north line of the triangle, for use as a future public road, and is willing to grant to Service 800 an easement across the remainder east of said corridor. Service 800 builds a driveway access to Highway 12 within the easement and right- of-way corridor. 2. We would want Otten to complete acquisition of fee title from the Daniels heirs wdthin a short timeframe (30 days), and if he can't do so, we would proceed to Option 2. Anticipated schedule to complete Option 1 (reconveyance): 60-day MnDOT staff review 6-9 months to finalize paperwork (appraisal for value of easement being extinguished, title transfers, paperwork) Potential Pitfalls: Daniels heirs may expect more than Otten is willing to pay for fee title MnDOT appraised for value of easement might be more than Otten will pay MnDOT staff may find a reason to retain their easement and deny reconveyance OPTION 2. City will formally apply to MnDOT for turnback to City of MnDOT’s easement over the triangle, based on: a. City intends to have a future public road access at this location, per 1988 Comp Plan Amendment No. 2, with future connection to service road corridor extending east-west between Brown Road and Willow Drive. 3. b.City can/will develop a section of road in the triangle (if required by MnDOT in order for turnback to occur) to City specs for 1 or more users, extending to the Otten property for future connection to a continuation of said road when Otten develops. c.City will grant an administrative variance to Section 6.05 Subd. 10(D) to allow the access driveway into Service 800 site to be less than 100' from the intersection. Anticipated schedule to complete turnback: 60-days minimum for MnDOT staff review possible access permit after staff review additional 30-90-? days to complete turnback process, depending on MnDOT requirements for public road construction Potential Pitfalls: MnDOT staff might find a reason they won't approve a turnback MnDOT may require that the public road must be built and open to public travel before they will allow a turnback FALLBACK OPTION. To satisfy City demand that access be across from Brimhall, Service 800 would be prepared to build a driveway across Otten's property to the northwest comer of the Service 800 site. Although not preferred by staft' nor Service 800 nor Otten, this option would be locked in if the turnback and reconveyance options fail to gain MnDOT approval. To make this option feasible as a viable 'fallback' option: a.Otten would have to grant Service 800 an easement to the northwest comer of their site. b.Service 800 would have to commit to building this driveway by establishing a letter of credit to cover the costs of driveway constmetion. c. Easement and letter of credit could be extinguished at the time Options 1 or 2 happen. d. City would have the ability to require construction of this driveway by a date certain if Options 1 or 2 ultimately will not happen. Anticipated Schedule: Prior to Sugar Woods 2nd Addition final plat approval (say by February 8, 1999) Otten would provide easement to Service 800. Letter of credit required prior to issuance of building permit for Service 800 building MnDOT could/would issue permit for this access in this configuartion at any time. City would require this access be built within 60 days of determination that Options 1 and 2 are not going to happen, or within 1 year of final plat approval if no progress is being made on Options 1 or 2.. ; •■•.'•'’‘r* __________________ > '4', : . . y t *- B8/12CURH I I : B6/l2CUnQ 3 5,£- *' ^ i 1 1 4 ; ^ 1H^ I• tf> «i • m * t 1 r* - -I-I- 7t<r a"-iS li ■' ■' t' «1 ( M«Mf \. 1 lUn'V* • Mk-*«nCT« U- I MM IM« *i4 MUmI ««|M»Wlt> > t 1 Charles J. KadlolT »»*\t V>i« *U «/'J* I |}| t| ril*<lt| W «« MM* wliC » I« •; •« » » •• ^ • 1 I •« I / • • I » .- • c Z' ^\ SITE PLAN ROOF PLAN st;AU r = r«i- V / SERVICE 80C, Ine. ««> M rtA • »Af* H .1) <‘<M J»#) MM Vi wl ^ omm»\ GREENVALLEY ASSOaATES «;» i *«.{ bt sn ?w ^ MA -.’AIA UN AblM y *«*•• .*.*: *.r «t'wNMMOo**** uxAt«M lU •MVMtDIMvNt M• *!»■««/ 12«W 153.42* S 8r41 ’0(r E •I I railloffIJI J, .J # A%l « • t«« A , • ••'•N \ rr^mr> Mj:viccaoo.inc • • ■<»• \\f' <• »r "1 • » H> « c.*aji o**»> »*<u *••»,* *11 '* 01 n 1 MVAI t • Y il^k « W«.A «• V A!.b •.U\iLb • 1 1 ,■••. » f* C*»¥l ^. ... 1 1 -—T-----------------•• « 1 «« Application Date: Completion Date: 60 Day Deadline: 12/4/98 12/4/98 2/2/99 COUNru mpeTINQ UAN 2 519991 REQUEST FOR COUNCIL ACTION CITY OF OHONO DATE: 1/20/99 ITEM NO. Department Approval: Name Paul Weinberger Title Assistant Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description: #2443 Glenn Upton 3685 North Shore Drive Variances 2U>ning District: LR-1C One Family Lakeshore Residential District (1/2 Acre) Lot Area:17,472 square feet (.40 acres) Application: The applicant has applied for after-the-fact variances to permit a deck located on the lakeside of the residence 40' from the lakeshore. The deck was constructed in 1996 following an addition to the house. The applicant has stated in his hardship statement he did not apply for a building permit because he knew he could not meet allowed hardcover. In 1995 the City Council granted variances for hardcover and lakeshore setback to allow a garage and living space addition to the residence. Variances granted were to allow the garage to be located 52' from the lakeshore, and to allow hardcover of 1,860 s.f. (22.2%) in the 0-75' lakeshore setback. The applicant had an original proposal to construct a deck in the location of the deck built without a permit in 1996. The DNR recommended the deck not be located as proposed due to the 50' setback requirement on lakeshore properties. The deck was later removed from the plans. The Code would allow the property owner to construct a 4' by 4' landing with stairway on the lakeside of the property in place of the non-conforming deck. This application will require the following after-the-fact variances: 1. Section 10.22, Subd 1 (B): To permit the construction of a residential deck 40' from the lakeshore where 75' is required. 2. Section 10.22, Subd. 2 and Section 10.56, Subd. (16)(L)(1): To allow 1,897.6 s.f (22.6%) hardcover where 0% is normally allowed. 3. Section 10.03, Subd. 14 (C): To allow structural coverage to increase from 1,888.75 s.f (21.6%) to 2,034.75 s.f (23.3%). 1 4 PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommended by a 5 to 0 vote to: Deny the variances based on the following reasons: 1.The Council issued variances in 1995, with the condition that no new structure or hardcover be placed closer than the DNR setback of 50'. 2. 3. The applicant constructed a deck without a building pennit. The DNR recommended denial of the application in 1994 because it would encroach into their 50' lakeshore setback. STAFF RECOMMENDATION: To recommend denial of the application based on no apparent hardship. COUNCIL ACTION REQUESTED To direct Staff to prepare a resolution to be presented at a future meeting. J W- CITY OF ORONO P.O. Box 66 Crystal Bay, MN 55323 473-7357 ZONING FILE #2443 NOTICE OF PLANNING COMMISSION ACTION DATE OF NOTICE; 1/20/99 TO:Glen Upton 3685 North Shore Drive Wayzata, MN 55391 COPIES TO; TYPE OF APPLICATION;Variance DATE OF MEETING; 1/19/99 VOTE;5 FOR 0 AGAINST Planning Commission recommends the following: Denial for reasons noted below. NOTES AND SPECIAL CONDITIONS; 1.The Council issued variances in 1995, with the condition that no new structure or hardcover be placed closer than the DNR setback of 50'. 2. The applicant constructed a deck without a building permit. Applicant's next scheduled meeting is confirmed as; City Council January 25, 1999, meeting starts at 7:00 p.m. If you desire certified copies of the official Planning Commission minutes, they are available from the City Recorder after review and approval by the Planning Commission. X:\APPSWPWIN60\WPDOCS\CAROLE\PCACnON\2443 Application Date: 12/4/98 Completion Date: 12/4/98 60 Day Deadline: 2/2/99 TO: FROM: DATE: SUBJECT: Chair Smith and Orono Planning Commission Members Ron Moorse, City Administrator Paul Weinberger, Assistant Zoning Administrator December 22,1998 #2443 Glenn Upton 3685 North Shore Drive Variances—Public Hearing ____________ Zoning District: Lot Area: Application: LR-IC 17,472 One Family Lakeshore Residential District (1/2 Acre) square feet (.40 acres) The applicant has applied for after-the-fact variances to permit a deck located on the lakeside of the residence 40' from the lakeshore. The deck was constructed in 1996 following an addition to the house, 'fhe applicant has stated in his haidship statement he did not apply for a building permit because he knew he could not meet allowed hardcover. In 1995 the City Council granted variances for hardcover and lakeshore setback to allow a garage and living space addition to the residence. Variances granted were to allow the garage to be located 52' from the lakeshore, and to allow hardcover of 1,860 s.f. (22.2%) in the 0-75' lakeshore setback. The applicant had an original proposal to construct a deck in the location of the deck built without a permit in 1996. The DNR reconunended the deck not be located as proposed due to the 50' setback requirement on lakeshore properties. The deck was later removed from the plans. K2-N3 CUnn Upton 5685 S orth Shore Drive lariances 1/19/99 Page I This application will require the following after-the-fact variances: 1. Section 10.22, Subd 1 (B): To permit the construction of a residential deck 40' from the lakeshore where 75' is required. 2. Section 10.22, Subd. 2 and Section 10.56, Subd. (16)(L)(1): To allow 1,897.6 s.f. (22.6%) hardcover where 0% is normally allowed. 3. Section 10.03, Subd. 14 (C): To allow structural coverage to increase from 1,888.75 s.f. (21.6%) to 2,034.75 s.f. (23.3%). Lot History: Most of the lot is located within the 0-75' lakeshore setback. The only portion of the lot that exists outside of 75' from the lakeshore is a 350 s.f. area. An easement has been created over a large portion of the lot to serve as an access drive for several lots that do not have direct access to North Shore Drive. Several variances have been issued to allow additions and a deck. Because the entire buildable portion of the lot is within 75' of the lake variances are required for any improvements. ANALYSIS Lot Area and Yards LR-IB (1/2 acre) Lot Area Lot Width Lakeside Yard Side Yard Street Yard Required 21,781 s.f.100 ’75’10 ’30’ Existing Proposed 17,472 s.f. 8,742 s.f. is within easement 53 ’at setback 152' at shoreline 40’32’30' The property consists of 17,472 s.f. A large portion of the lot has been dedicated as an access and utility easement. The easement is part of a private drive that serves 5 residences that do not have direct access to North Shore Drive. Note area of utilities and driveway easement was not included in calculating lot area per Section 1 1 .03, Definition 24; approximate area of easement = 8,742 s.f. H244} Glenn Upton 3685 North Shore Drive Variances 1/19/99 Page! Hardcover Distance from Shoreline Total Area in Setback Existing Hardcover Allowed Hardcover Proposed Hardcover Variance Requested 0'-75'8,380 s.f.1,751.6 s.f. (20.9%) none (0%) 1,897.6 s.f (22.6%) To allow hardcover to increase by 146 s.f 75'-250’350 s.f.0 s.f. (0%) 87.5 s.f (25%) 0 s.f (0%) none 250'-500'0 s.f.0 s.f (0%) 0 s.f. (0%) 0 s.f (0%) none 500'-1000'0 0 0 (35%) 0 none The £^)plicant has requested an after-the-fact hardcover variance to allow a deck to be located within 75' of the lakeshore of Lake Minnetonka. No improvements have occurred outside of the 0-75' setback. Structural Coverage Total Lot Size Total Structural Coverage Percentage 8,730 s.f Existing: 2,034.75 s.f w/o deck addn.: 1,888.75 s.f 23.3% 21.6% The deck has increased structural coverage by 146 s.f. The preexisting structure is legal, as the site plan was approved with variances in 1995. ANALYSIS Variance STATEMENT OF HARDSHIP The applicant has included his statement of hardship in Exhibit A. The applicant should also be asked for his testimony regarding this issue. ^24^3 OUnn Upton Sorth Shore Drive Vurtances hI9/99 Page 3 Issues 1.Approximately 8,742 s.f. of utility and private driveway easement area cannot be credited for lot area nor can this area be used for any residential construction. 2.The only area available for residential construction is located entirely within the lakeshore protected area. 3.Variances were approved on this property to allow an addition of living space and an attached garage. The original plan was changed following the DNR recommending all improvements occur behind the DNR setback of 50' from the lakeshore. The new deck would be located only 40' from the lakeshore. 4. The property is served with sanitary sewer. 5. 6. 7. The deck was built without obtaining a building permit from the City. Applicant has installed a sliding glass door in the location of the new deck addition. Construction of the new deck has increased the size of an existing deck from 146 s.f. to 292 s.f. The previous deck is legal and did have permits issued by the City. STAFF RECOMMENDATION Staff is recommending denial of the application based on the new deck being located within the 0-75' lakeshore setback. The hardship on the property was created by the applicant constructing the deck without obtaining permits. In the applicant's Statement of Hardship he has stated because he could not meet the City hardcover requirements, he did not apply for a building permit. U244J Glenn Upton 3685 North Shore Drive Variances 1/19/99 Page ^ I Attachments A Application/Statement of Hardship B Site Plan/Survey C Location Map D Site Topography E Plat Map F Hardcover Worksheets G Deck Plan H Elevation View (Lakeside) I Floor Plan J Planning Commission Minutes - March 20,1995 K City Council Minutes - April 10,1995 L Letter of Recommendation from the DNR M Property Owners List N Permit Record U2443 Glenn Upton 3685 Sorih Shorv Drive Variances 1/19/99 Page 5 A Application# CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee $250.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-conforming structures $250.00 After-the-Fact Fees (Double application fee) PROPERTY INFORMATION Site Address 'K(o%b Dh Date Recdvcd t^c. M Amount Paid /o , ?S Property Identification Number (P.I.P.) 08 //7 Attach legal description to application if not included on required survey. Date Property Acquired ^ /(month/year) I (do) (do not) also own the adjacent parcels of land. Present use of property: residential ___pother (specify) Zorung District: _________________________________ Phone (home) ^/'X V7/ C _________________________________ Phone (work)__________________ Address: 26^.^ AJO Ch City: ^ ho t'lp Zip: APPLICANT it I Name C .L{/>Tioy\ OWNER (If different than applicant) Name _______ Phone (home). Phone (work). Address:City:.Zip:. DESCRIPTION OF REQUEST Estimated Const: uction Cost $ G^0 • , -y koLUi^ Li'ili' OL A,iTa-<-'Describe request in detail: ____^_____ (attach additional sheets if necessary) VARIANCES REQUIRED Lot Area Lot Width Setback:Front ^ Hardcover Lot Coverage Side Rear Average Lakeshore Other (specify) HARDSHUP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or unusual property conditions preventing compliance with Zoning Code requirements: X /Ag ' (attach additional sheets if necessary) 3. O mm /•CCSSS .UL+ll ft-y fiftsetwao 1/ L#o*l P#icription liOts € *nd 7« "Crystal Baach*i and all of Lot 2, Block "Crystal Bay Viav*« Hsnnspin County, Minnasota, axcapt that part of said Lot 2 ombracad in tha plat of "Crystal Baach", ^eordin^ to tha plat tharaof on fila or of raccjd in tha offica of tha County Bacordar in and for said County. hLiO, All that part of abandonad County Stata Aid Highway No. 51 lohown as County Hoad in tha plat of "Crystal Baach"), which lias tastorly of tha aastarly lina of Block 2 (and tho taoa ostondad) in tha plat Crystal Bay Viaw, north%^st» arty and northarly of tha aatanslons of tha northaastarly and noutharly llnas of 1 a following dascribad tracts Lata d and ?• *Crys«al Baach*i All of Lot 2, Block I, .^Cryatal da| that Ital hay View", Nannapln County, Minnasota aacapt ... . part at aald Lot I aohracad In Lot 7 of "Crystal W .*r. *:•• . -• -V .* ».*•>; -k - ;WAjrv.a;/ -x'* \ \ \ (34) \ r ^ / /■ ^ / ' !! / /(35>' '°/ 9 //''/s •50-'50 "(60)% |3l8 ^ rj 32 8Csl 50 50 y X 3 TT 0R&643. 5. y: y V A3Ji S‘Wim \\ <5> 3 \ \' iS’’ (1) ■R \. \ \ s PT OP i VT 2, BcCCK I -CRYST//. BAY VIEW SO 1.00 035.8 A( 10) O Uj - V' 5. IS 143.65 S (LI)/ s s \ \ \ \ 20 S. 4 1 s S S 8 ‘A '^> ^(13) 245.44 S, 4 w » ®(15) V g, 215.2 200. 13 I 9 " ( '6); L#’M3) »»5 .\<P 8! 8= (17) ^ r ■(^"Ti.........s IBS. 25 ^ (18) > 12 Sf ?39.66 96.29 \ T5n 175.4 ^I • •• • I S'''5S?P' hardcover calculation worksheet I RCLEONE) . 75-250- F 25-500' TT.YTfmNG TTARDCOVF R TN zone A. House ^-------- Length 'g.9 . -grg 3.0. Width Q.o \7<^. Garage C. Driveway . J R.O D. Sidewalk 32./ E. Patio/Dcck /A F. Landscape Underlain By Plastic G. Other A>o>U€'X X X TOTAL HARDCOVER IN ZONE TOTAL ''' B cpnpnsFn H»°nrnvFR IN Z0NE('3'~^^ A. House _ ^ Length Width B. Garage C. Driveway D. Sidewalk X X X X • E. Patio/Deck /2> / fc- /A F. Landscape Underlain By Plastic G. Other TOTAL HARDCOVER IN ZONE TOTAL PR0P|R^^EA IN ZONE^ . X 100 = of 2. 500-1000 ’ S310N S.F. 3 S.F. /7. ^ ~S.F. 3<^ ^ *____ S.F. U-8^. . r i-* .J S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. yss.]^ f15f .C S.F. ^S.F, pn.i?o A B S.F. S.F. S.F. S.F. S.F. S.F. S.F. s.f! ’s.F. S.F. 's.F. i 'i )l £-T7.. ? ..» I\: r i v‘; '.1 ? s.F. S.F. S.F. S.F. w ■ r • A B X 100 = * i (: • *.*. r. * f • » t. ;• ! » i* * t ^ !■! ^ \ ' Ia 'x'h »• •/- • •• t X •t. V \ . .V - ' i i 4 •; :t;-- ;:? •• ii I rT • t : ; : h •• ; N V. \ F /H^COVER MLCUtAJIM'tt ' ..■■■ ■•.■ ’ ' ONE) :D-75' (7i^i5> 250-500' S0( BtisTiMG Hardcover 'in Z one i 7-/X- ?v • f »• • • At ’ House B. Garage Ct Driveway Dt. Sidewalk * E, Patio/ Deck Ft LandscapeAREAS UNDERLAIN BY • , . PLASTIC SHEETING 6t Other . .*• .V • $ LENGTH. . WIDTH • • » .X.^______: StF. • • • •S.F. S.F. S.F. X t S.F, e • • X • - S.F. S.F. . • • • * * ^ • S.F. X . •• * • • ••• ••• •,« --------------------L “ ______________ S.F. X S.F. . X S.F. S.F. • ■ S.F. 1- S.F. S.F. • p • .• • •• S.F» S.F T otal Hardcover in Z one - Total Property Area 'in Zone - • ^ • • • ’ • • • • ^ ■ 4 fTl vlOO- 3S^ _ S.F. ^ S.F. I b1 • •««» o_____*% t • fr«\ • •* •• vx \ n> •■• .! 4. V '’’ ■ .1 - ^ ' 1 *% • k^ • .•.*44 U;.aV'; •.*.••. y^> .................................... -1 \%«. \. '. \ I- .................V — -♦ *r» |! > k.i; I .1 1 I. ;! :) I » * »• *• T j^ElosT'IV^y O^cK- i I I fi •! !• ... 1 1 1 •___*A.- i !1 i 1 ^ll f\-t*-ho I! ’ I ' f I I • • • I I I t • • I UHa^i^tJFo rM iHCr OBCK ^. mi ^0 2 - 3^x'/?.'-s -fr*- Lt/ynbfJ- Posh ^|c Q'fo.ltrS n" n'tsB. ii''t>coJ P\- Fi.-.r+ Poof'xifi^^'' O^p i !/7\ k __ — ----------------------------------— Plan ;a' X fot- DecK AdJiTion a!a <rlenn C. Up"*®^ 3^85 NO. SfioKDI-, ORONO.^t^ 5S3^I • y .. > \ / \ \ I9U !n;u tu L. G I ^ n n C L/ p / o n \ Z(>B^ NO P^- O^onOj /v^ ;v7 5'5 ’3 7 / w M ir^ \ A if fd :J i ./ i- r • ; _•>• Uii. -V' ^ .., V • •■> V-: \ N£Vv/ ADo/tioiV )<?<?£ A/JD 6 a«AC-£ % V <■■ —• -„--»< r 7^ H poo/^lme ' i I !f^Aho• /m •. /j (• 1' ( ': ■« * * .'f M /! I 111-J.L.J .i... ' ii ■' ^ * ‘ *■ *" *1"* 14«! ■ •*- *1 I f E/: I St, no IXcK'l ^6n Coijfo.iHW /vc/C PH '; J ' IL ............ /fii — t:^ UV.3L C. 'i^.- 1.1 (ff 1 - #2000 - Cortlen Cloutier - Continued) Schroder moved, Peterson seconded, to table appUcation #2000. Ayes 7, Nays 0. ^ (#2) #1950 GLENN UPTON, 3685 NORTH SHORE DR^ - VARIANCES CONTINUATION OF PUBLIC HEARING 7:53-8:03 P.i I. The Applicant, Mr. Upton, was present. The amended plan is for 192 s.i. of additional Uving space and 484 s.f for an “ached garage The amended proposal is for 52' lakeshore setback, where 75 is required It does Let the minimum DNR re^quired setback of 50'. A hardship list is mcluded as well as a petition from the neighbors which support the second proposal. deeded to him by the county. Schroeder said that this issue does not affect the application. Rowlette informed the applicant of the city ordinance disallowing any boats larger than 20 to be stored outside on a property. Schroeder noted the 68 s.f increase in hardcover in the 0-75' zone with the remainder of the increase in the 75-250' zone. He also noted the attempt by the applicant to rneet as many requirements as he could and the large number of hardships pertaining to the application. Peterson asked about the status of the survey and side setback. It was survey had been updated last year with the filing of the current application. Mabusth and the appUcant confirmed that the side setback requirement was met with 11.3'. Nolan asked if the applicant was willing to remove the shed and other items located in that area, which the applicant said he would. Smith moved, Lindquist seconded, to approve applicant #2950 as amended with the condition that aU hardcover removal be completed prior to construction to mclude shed and miscellaneous items. The access garage could be retained until the proposed attached garage is completed. Ayes 7, Nays 0. I (Public Comir.erus - Continued) S?s.'^d"an P-.,vauon bomminee's effo.s were within .he open space philosophy ot the City. ZONING ADMINISTR-^TOR'S REPORT (#£) .1950 GLENN UPTON. 3685 NORTH SHORE DRIVE - VARLANCES - resolution #3547 Mr. Upton was present.iVU. W^wwii ^------ u ivonf ri»nuested last fall to reschedule the application Mabusth reported that the aPP''^ 3^ amended plan. The Planning before the Planning Commission “ aoplicauon for an addition of 195 s.f. of Commission unanimously ap^ove ^ ^ additional 68 s.E of living space and an femovai of several structures and pavings. The hardcover in the within the area of the access easement. 5^ sE hudcovjr in located in that zone. There are no other vanances reqred^e ap^tion mLs the side and street setback requirements. . a.. % . a ----------rr =o..„ .*uio, .1—-r■* “ the garage is part be placed. Goetten is TOt'rfa^fof 'h' O-”' property. Upton commented on a petition &om neighbors in support of the project. - • ^ f ^ a uplon COnuucuwv.v.* w.. - r---- jabbour commented on the efforts made by the applicant in meeting the requirements of the City. Goetten agreed. Jabbour movei Goetten seconded, to approve Resolution .3547. Ayes 3. Nays 0, (-«) «003 ART & K-ATHY HENNINGSEN. 975 TONTCAWA ROAD - V^ANCES - RESOLUTION #3548 Jabbour moved. Goenen seconded. .0 adopt Resolution .3548. Ayes 3. Nays 0. *L.i PHONE NO. M STATE OF ^DEPARTMENT OF NATURAL RESOURCES METRO WATERS - 1200 WARNER ROAD, ST. PAUL, MN 55106 772-7910 FILE NO September 8, 1994 . ^ ,■ -'d Jeanne Mabusth City of Orono P.O. Box 66 Crystal Bay, Minnesota %\h. % 55323 RE: GLEN UPTON VARIANCE REQUEST (CITY #1950), LAKE MINNETONKA, CRYSTAL BAY (27-133-21), CITY OF ORONO, HENNEPIN COUNTY Dear Ms. Mabusth: I have reviewed the above-referenced variance request and recommend that the city deny the request in its current form. The DNR would object to any new struc_ures or additions, including decks, being proposed on this site within the minimum state setback from the lake of 50 feet. It appears that a reasonable addition that meets the 50 foot lake setback could be constructed on this site by shifting the proposed addition away from the lake. We would not object if the city approved a modified plan that is outside the 50 foot setback, assuming that the applicant has demonstrated hardship. The courts have said that the applicant has a "heavy burden of proof" to show that all the prerequisites to the granting of a variance are satisfied. This is because a variance allows property to be used in a manner forbidden by the ordinance. The Department should be advised of the action taken on the above request within 10 days of final action and a copy of the official record should be forwarded to this office if the variance request is not denied. Please contact me at 772-7910 should you have any questions regarding these comments. Sincerely, Ceil Strauss Area Hydrologist CCS c: City of Orono Shoreland file AN EQUAL OPPORTUNITY EMPLOYER RUN DATE 11/25/9B HENNEPIN COUNTY PROPERTY XNFORHATION SYSTEH PROPERTY OWNERS LIST REPORT NO. PI435001 PAGE 9 BATCH 5RS PROP ADDR OWNER NANE TAXPAYER NAHE/AODR PROP ADDR OWNER NAHE TAXPAYER NANE/ADDR PROP ADDR OWNER NAHE TAXPAYER NAHE/ADOR I S8 0S-117-2S 39 0050 03055 NORTH SHORE DR AID HAGEN At I DONNA HAGEN 3455 NORTH SHORE DR WAYZATA HN 55391 38 08*117-23 34 0051 03449 NORTH SHORE DR WARREN E BERG ET AL W/L EST WARREN E BERG 3449 NO SHORE DRIVE WAYZATA HN 55391 38 08-117-23 34 0052 03475 NORTH SHORE DR HARRY SKRYPEC HARRY SKRYPEC 3475 NORTH SHOPF OR WAYZATA HN 55391 < * ' 9 38 08-117-23 34 0053 03683 NORTH SHORE DR R G RESSLER I S RESSLER REX 6 RESSLER 3683 NORTH SHORE DR WAYZATA roi 55391 38 08-117-23 34 0054 03485 NORTH SHORE DR GLENN C UPTON GLENN C UPTON 3685 NORTH SHORE DR WAYZATA HN 55391 38 08-117*23 34 0041 00038 ADDRESS PENDING HENNEPIN FORFEITED LAND COUNTY OF HENNEPIN 38 17-117-23 21 0011 03705 NORTH SHORE OR KRISTINA H ERICSON ET AL K H ERICSON I J H POHTILLA 3202 GROVELAND SCHOOL RO WAYZATA HN 55391 38 17-117-23 21 0012 01420 SHADYWOOD RD J C ERICSON ET AL JOHN C ERICSON 1420 SHADYWOOD RD WAYZATA HN 55391 TOTAL BATCH 503 00008 i i 1 I CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORHATION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTHEHT OF PROPERTY TAXATION# TO THE BEST OF HY KNOWLEDGE AND BELIEF. '1 n n DATE & 3 3'^ n■ % rt ! Permit No. UtM gT3>? 3 / LjQ-~> 4- JL-u-- VuujL. PERMIT RECORD Date i0'"> -In-' g ■d\-2<o S'^1 -9tT /J_ Type of Permit I I■r#> Upahi^__ /iJfiU' fhjbk a/i /?. Aj^L-c-£/-aj P/p y>-/^ii£— A'C^ Application Date: Completion Date: 60 Day Deadline: 12/11/98 12/11/98 2/9/99 City OF ORONO REQUEST FOR COUNCIL ACTION COUNCIL MEETING MAN 2 5 1999 DATE: 1/20/99 ITEM NO. Department Approval: Name Paul Weinberger Title Assistant Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description: #2445 Robert S. Gehrman 4300 Sixth Avenue North Variance Zoning District: RR-IA One Family Rural Residential District (5 Acre) Lot Area:10 acres+ Application: The applicant has been issued a building permit to construct a 36' by 77' accessory structure on his property. The building would be located near an existing 20' by 49' accessory building. Both buildings are located well behind the principal residence in the 5 acre Rural Residential Zoning District. The new structure was designed to be located 1 O' from the bam on the property. City Code requires a minimum distance of 10' between structures. After the building permit was issued the applicant contacted the City about connecting both structures with a 10 ’ by 10 ’ walkway. By connecting the stmctures both buildings would be considered one structure. The maximum allowed accessory stmcture on a lot larger than 9 acres is 3,000 s.f The total combined square footage of the old and proposed structures would be 3,852 s.f. The applicant has requested a variance to allow an oversized accessory stmcture on the property. Placing an oversized accessory' stmcture on the property would require the property owner filing a restrictive covenant on the property stating any future subdivision would require the accessory building to remain on the lot with the existing residence, except that the City in its subdivision approval may grant a finite time period in which the oversized accessory stmcture may remain w'ithout a principal stmcture. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommended by a 4 to 1 vote to; Approve the variances as presented. 4 STAFF RECOMMENDATION: To approve the variances based on the applicants statement of hardship, and the proposed development is consistent with the intent of the rural character of the neighborhood. COUNCIL ACTION REQUESTED To approve or amend the enclosed resolution. Lot History: Mr. Gehrman's property is a combination of 4 separate parcels. All 4 parcels have been combined into one tax parcel. ANALYSIS Lot Area and Yards RR-IA (5 acre) Loi Area Lof Width Rear Yard Side Yard Street Yard Required 5 acres 300 ’100 ’50’100 ’ Existing Proposed 10 acres+271'500’+80 ’+400 ’+ The proposed structure meets all required yard setbacks. Existing Accessory Structures Garage WPA Shed Lean to building Bam Total 560 s.f. 192 s.f 400 s.f 980 s.f 2,132 s.f Allowed Proposed 6.000 s.f 5,004 s.f Proposed Building 2,772 s.f. Proposed Walkway 100 s.f. 2,872 s.f. The Zoning Code allows a maximum square footage on all accessory buildings based on the size of the lot. The applicant’s lot is over 10 acres in size. For lots this size the Code allows an aggregate of 6,000 s.f. of floor area for accessory buildings. The total proposed for the subject lot would be 5.004 s.f i^2445 Roberts Gehrman 4300 Sath Avenue Sorth Variance 1/25/99 Page I Variance STATEMENT OF HARDSHIP The applicant has included his statement of hardship in Exhibit B. The applicant should also be asked for his testimony regarding this issue. A. Surrounding Properties The property is located in the RR-1 A (One Family Rural Residential - 5 acre) Zoning District. The RR-1 A Zoning District is intended to provide a district which will allow a combination of low density residential development and limited agricultural activity. The locality is rural in character and zoned the same. The proposed location has been approved and a building permit issued for the building. The only portion of the construction that requires City approval would be the 10' by 10' walkway between the buildings. B. Restrictive Covenants Section 10.03, Subd. 9 (C)(3)(c) requires property owners file a restrictive covenant on their property stating the following: A. No future subdivision will be approved that places the structure within a lot that has no principal structure, except that the City in its subdivision approval may grant a finite time period in which the oversized accessory structure may remain without a principal structure, in order that a principal structure may be constructed. At the end of this time period the oversized accessory structure must be removed if no principal structure has been constructed. B. If the property is subdivided, the oversize accessory structure and principal structure will be located together within a lot that meets the minimum lot area requirement for the given size of accessory' building. C. In subdivision approval, the setback required for the oversize accessory structure as defined herein shall remain. Such covenant .shall be binding on current and future property owners and shall be filed in the chain of title of the property. H2445 Robert S. Cehrman 4300 Sixth Avenue Sorth Variance 1/25/99 Page! C. Home Occupations The applicant has stated he intends to store antiques in the structure. The Zoning Code does not allow storage of inventory intended for retail purposes. Last year the Planning Commission discussed home occupations. If the Home Occupation Ordinance were adopted by the City Council as discussed by the Planning Commission, the RR-IA District would allow storage of limited inventory, but not any retail use. Issues 1 . A building permit has been issued by the City Building Official for the accessory structure. o The locality is a rural residential area. 3. The property owner would be required to file a restrictive covenant on the property. 4.The building would be located 400' from 6th Avenue. Natural vegetation exists that would screen much of the buildings from adjacent properties. STAFF RECOMMENDATION Staff is recommending approval of the application based on the applicant's Statement of Hardship, and the development is consistent with the intent of the rural character of the neighborhood. Attachments A B C D E F G H I J Application Statement of Hardship Site Plan/Survey Location Map Site Topography Plat Map Elevation Views Floor Plan Property Owners List Permit Record U2445 Robert S. Gehrman 4300 Sixth Avenue North Variance 1/25/99 Page 3 A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.03, SUBDIVISION 9 (C)(2); AND SECTION 10.03, SUBDIVISION 9(B); FILE NO. #2445 WHEREAS, Robert S. Gehrman and Marilyn Gehrman (hereinafter "the applicants") are the owners of the property located at 4300 Sixth Avenue North , PID 31-118- 23 12 0019 within the City of Orono (hereinafter "the City") and legally described as follows: Lots 2 and 3 and Outlots A and B, Sharon Hills, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, after due published and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on January 19, 1999, at which times all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, the applicants have applied to the City for variances to Municipal Zoning Code Section 10.03, Subdivision 9 (C)(2) to permit the construction of an oversized accessory structure on the lot with a maximum foot print of 3,852 s.f The zoning code allows a maximum footprint for one accessory structure on a lot greater than 9 acres to be 3,000 s.f., and Section 10.03, Subdivision 9 (B) to permit the structure to exceed the height of the principal structure on the lot. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. 2. This application was reviewed as Zoning File #2445. The property is located in the RR-IA Zoning District, where 5 acres or 217,800 s.f. is the minimum lot area. The property consists of 10+ acres. Page 1 of 5 3.The Orono Planning Commission reviewed this application on January 19, 1999 and recommended approval by a vote of 4 to 1. 4. The Planning Commission made the following findings of fact: A. The 2,872 s.f. building addition would be added to an existing 20' by 49' structure. B. 5. C. D. E. F. G. r\ building permit has been issued by the City Building Official to construct the 36' by IT building, without the connected walkway. Four accessory buildings are located on the property totaling 2,132 s.f The new addition would add 2,872 s.f for a total of 5,004 s.f of accessory buildings on the lot. The Zoning Code allows a total of 6,000 s.f for all accessory structures on lots larger than 9 acres. The addition will be located over 400' from County Road 6 minimizing the impact on views from the road. The structure will be located on a low portion of the property. The new building will be the lowest structure on that portion of the lot. The addition will not be higher than any portion of the exiting bam to which it will be added. The development is consistent with the rural character of the locality and the intent of the Comprehensive Plan. The City Council finds that the conditions existing on this prope»iy are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely ser\e as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. Page 2 of 5 6.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variances on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.03, Subdivision 9 (C)(2) to permit the construction of an oversized accessory structure or. the lot with a maximum foot print of 3852 s.f. The zoning code allows a maximum footprint for one accessor>' structure on a lot greater than 9 acres to be 3,000 s.f, and Section 10.03, Subdivision 9 (B) to permit the structure to exceed the height of the principal structure on the lot. Approval was subject to the following conditions: 1. 2. 3. 4. The applicant files a restrictive covenant on the property to be filed in the chain of title stating restrictions on subdivisions regarding the placement of the oversized accessor>- structure. Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (January 25, 2000). Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Page 3 of 5 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 25th day of January, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner (s) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN )I The foregoing instrument was acknowledged before me on this 25th day of January, 1999 by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 5 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of 199 _before me a Notary Public within and knownfor said county, personally appeared______________________________________ to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. NOTARY PUBLIC STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this__day of______, 199 _before me a Notary Public within and for said county, personally appeared _________________________________________ knouTi to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. NOTARY PUBLIC Page 5 of 5 CITY OF ORONO COVENANT FOR OVERSIZED ACCESSORY STRUCTURE THIS COVENANT, made and entered into this day of , 19__, by Robert S. Gehrman and Marilyn Gehrman (husband and wife), (hereinafter referred to as "Applicants") and the City of Orono, a Minnesota municipal corporation (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, Applicants have made application to the City for an accessory structure on property located at 4300 Sixth Avenue North (PID 31-118-23 12 0019) in Hennepin County, State of Minnesota, legally described as: Lots 2 and 3 and Outlots A and B, Sharon Hills, Hennepin County, Minnesota (hereinafter "the property"); and (hereinafter referred to as "Subject Property"); and WHEREAS, City staff have reviewed Applicants ’ application and have found that the structure requested is defined within Section 10.03, Subdivision 9 (C) of the Orono Municipal Code as an Oversized Accessory Structure ("OAS"); and WHEREAS, Applicants are aware that according to Section 10.03, Subdivision 9 (C)(3)(c), specific conditions exist for an allowable OAS; and WHEREAS, Section 10.03, Subdivision 9 (C)(3)(c) allows issuance of a permit for construction of the subject OAS conditioned upon the execution of this Covenant and its filing in Applicant's chain of title; and WHEREAS, in order to identify all parties within an interest in the subject property, the Applicants are required to provide title information to City staff as requested. All parties with an interest in this property shall sign this covenant. NOW, THEREFORE, THE PARTIES TO THIS COVENANT AGREE TO THE FOLLOWING: 1.Applicants' request for one (1) Oversized Accessory Structure ("OAS") on the Subject Property is approved conditioned upon the execution of this Covenant by the City and the Applicants. 2. The following conditions shall control the existence of the OAS: Page 1 of 3 i 3. 4. A) No future subdivision of the Subject Property will be approved that places the OAS within a lot that has no principal structure. B) Should Applicants wish to subdivide the Subject Propert>% the OAS may remain without a principal structure for a period to be determined by the Orono City Council. If no principal structure is fully constructed and completed on the property by the end of the determined period, the OAS must be removed. C) Should Applicants subdivide the Subject Property, the OAS and the principal structure shall be located within the same lot, which meets the minimum lot area requirement based upon the size of the accessory building, which lot area requirement is detailed in Section 10.03, Subdivision 9 (C)(2) of the Orono Municipal Code. Setback requirements as defined in Section 10.03, Subdivision 9 (C)(a) shall also apply. This Covenant shall be binding upon current and future owners of Subject Property, and shall be filed within the chain of title of the Subject Property. Fee owner(s) of the Subject Property, if not the Applicants, consent to the execution of this Covenant and to its terms, as shown by his/her/their signature(s) upon this document. ACKNOWLEDGEMENT STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) CITY OF ORONO: By: By: Its Mayor Its City Clerk The foregoing instrument was acknowledged before me this _____________, 19 ___, by___________________________ the day of __and and of the City of Orono on behalf of the municipal corporation. Notary Public Page 2 of 3 t. APPLICANT(S): By: By: ACKNOWLEDGEMENT (APPLICANTS) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ _____________, 19 ___, by Robert S. Gehrman and Marilyn Gchrman (husband day of and wife) as their free act and deed/on behalf of the corporation. Notary Public FEE OWNER(S): By: By: ACKNOWLEDGEMENT (FEE OWNERS) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) day ofThe foregoing instrument was acknowledged before me this ____ _____________, 19 ___, by Robert S. Gehrman and Marilyn Gehrman (husband and wife) as their free act and deed/on behalf of the corporation. Notary Public Page 3 of 3 CITY OF ORONO P.O. Box 66 Crystal Bay* MN 55323 473-7357 TO: Robert S. Gehrman 4300 Sixth Avenue North Long Lake, MN 55356 TYPE OF APPLICATION: ZONING FILE #2445 NOTICE OF PLANNING COMMISSION ACTION DATE OF NOTICE: 1/20/99 DATE OF MEETING: 1/19/99 COPIES TO: Variance VOTE:4 FOR 1 AGAINST Planning Commission recommends the following: Approval as submitted. NOTES AND SPECIAL CONDITIONS: Applicant's next scheduled meeting is confirmed as. City Council January 25, 1999, meeting starti at 7:00 p.m. If you desire certified copies of the official Planning Cohimission minutes, they are available from the City Recorder after review and approval by the Planning Commission. X:\APPS'.WPWIN60\WPDOCSCAROLE\PCACTlON\2445 A Application # ^^^^5 Date Received H-^9 Amount Paid ___ CITY OF ORONO - VARL^CE APPLICATION Initial Application Fee $250.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-conforming structures $250.00 After-the-Fact Fees (Double application fee) PROPERTY INFORM^mON . . Site Address_____* A*/ |y/Site Address h\W W __Ly ■ ivi A-r- Property Identification Number (P.l.D.) A ■'T ^ *u~y rCi^ Attach legal description to application if not included on required survey. Date Property Acquired________11 1^____________________________(month/year) I (do) (do not) also own the adjacent parcels of land. __ V • « .• 1 _____Present use of property; X residential Zoning District: other (specify). APPLICANT Name ___\r'.. Address: 1 / Phonefhome ^ ^ jf'' -__ • CT-> P X i'P- ^ 1* Phonefwork'i Sh^ - V/^ ________________________ City: IrJ:_____Zip: 6'53B^ i43oO ]! OWNER (if different than applicant) Phone (home)_______________ Name __________________________________ Phone (work)___ Address:City:,Zip:ir» “. ,\ DESCRIPTION OF REQUEST Describe request in detail: ___ Estimated Construction Cost $ tnp f . • * :•* ^ m - '4 • (attach additional sheets if necessary) •?v..j VARIANCES REQUIRED Lot Area - Lot Width Setback;Front Side i . A Hardcover Rear Lot Coverage _ fi'’- V •> \% Average Lakeshor^.. , 47 ^ Other (specify) i ^ HARDSHIP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or_unusual premerty conditions, preventing n?)r/.. -o »<compliance with Zoning Code requirements: (attach additional sheets if necessary) Orono Planning Commission City of Orono Date: December 12, 1998 Re: Application for a variance. I wish to construct an accessory structure that is 36 x 77 on my residence at 4300 6th Av. North, Long Lake. I live In "rural" Orono and need a variance with two aspects. 1.I wish to put a connector between my existing barn and the new structure. I have a lot of stuff that needs to be stored out of the weather. This includes a farm tractor, farm equipment, numerous trailers, a log splitter, and a lot of antiques, if I can get the equipment inside, it will de-clutter my yard and make it look better for my neighbors and myself. I can construct the shed as a free standing building, but with attachment, the combined size exceeds the foot print square footage allotment. The connector will allow me to move between buildings more easily. 2. Some day I wish to get a motor home or RV and store it in the structure. I am applying for 14 foot side walls to insure the necessary height for the vehicle. I addition, I wish to put a loft in half cf the building. The added height with allow the height at the side wall to be a more usable 6 feet, instead of 4 feet. My property is well screened to the west, north and east by the ring of trees encircling my barn and by a large marsh to the north. The new structure’s visibility will be very limited and I have the approval of my immediate neighbors. Bob Gehrman PERMIT RECORD p,^c rt/d- Permit No.Date Type of Permit mi ny*i /HTT. C^A('AC^&^ ^•/•7-64 -ULSS. ______- ---- w^u.__ __________________________________ .. .11-:^o a^of .-JJ-J?.Djr3.____-------------------^T{SU3i^j^___ 3>H<^3 . / ^ < P-.lfc. _ Jim____9 _7^____---------------------------------- ________________. 9“ 3'2f3 G»^e(0 _______________:iSLO IO-^Tr){7 Tlj^h IP /O^S'o S'-/?- ?r ^ u • #«. ^ • • • --------------------------------------------------------------- _ .. --------------------------------------------------— mm DATE i2/io/9a V-4 BATCH 505 PROP ADDR OHNER NAHE TAXPAYER NAHE/ADDR 3S SO-lia-23 34 0001 0003a ADDRESS UNASSI6NED KIP A NELSON KXP NELSON 4580 HATERTONN RD HAPLE PLAIN HN 55359 HENNEPIN COUNTY PROPERTY INFORHATION SYSTEH PROPERTY OWNERS LIST 38 30-118-23 44 0006 00885 HUNT FARM RD HUNTINGTON FARH HONE OWNERS LARRY HCCARTNEY 755 HUNT FARH RD LONG LAKE KN 55356 REPORT NO. PI435401 PAGE 13 38 31-118-23 12 0005 04285 SIXTH AVE N CHARLES E LARSON CHARLES E LARSON 4285 6TH AVE NO LONG LAKE HN 55356 PROP ADDR OWNER NAHE TAXPAYER NAHE/ADDR 38 31-118-23 12 0007 04260 SIXTH AVE N KATHARINE S COLGROVE KATHARINE S COLGROVE 4260 SIXTH AVE N LONG LAKE HN 55356 38 31-118-23 12 0009 04320 SIXTH AVE N F L DETERHAN ETAL FERDINAND L DETERHAN 4320 SIXTH AVE N LONG LAKE HN 55356 38 31-118-23 12 0010 04340 SIXTH AVE N C S WILLIAHS i E R WlLLIAHS CRAIG f ELIZABETH WILLIAHS 4340 6TH AVE N LONG LAKE HN 55356 PROP ADDR OWNER NAHE TAXPAYER NAHE/ADDR / PROP ADDR ( OWNER NAHE V taxpayer >|^/ADDR 38 31-118-23 12 0011 04360 SIXTH AVE N ' D 8 N FLIES JR DONALD I NAWAL FLIES 4360 6TH AVE N LONG LAKE HN 55356 2 0022 \38 31-118-23 12 04300 SIXTH AVE N \ ROBERT I HARILYN 6EHRHAN j ROBERT S GEHRHAN / 4300 6TH AVE N / LONG LAKE HN 55356^/ 38 31-118-23 12 0015 04220 SIXTH AVE N RAJ HANNING JR ROBERT C A JULIE HANNING JR 4220 CTY RD NO 6 LONG LAKE m 55356 38 31-118-23 13 0013 04300 WATERTOWN RD JAHES JAY JOHNSON A WIFE JANES JAY JOHNSON 4300 WATERTOWN RD HAPLE PLAIN HN 55359 38 31-118-23 12 0018 04380 SIXTH AVE N JAHES E CARPENTER JAHES E CARPENTER 4380 SIXTH AVE N LONG LAKE HN 55356 38 31-118-23 24 0001 04480 WATERTOWN RD T A H SWEEZO TIHOTHY H SWEEZO 4480 WATERTOWN RD HAPLE PLAIN HN 55359 PROP ADDR OWNER NAHE TAXPAYER NAHE/ADDR TOTAL BATCH 505 00012 f *L OUKZ • i &1 t n ,' //or//: /wc .vfhe oh'he He of Sec. 3/, Tub, >?. 23 s'i mm SI'VCorner o{ fticNBy^ oh Sec. 3/------CSS. •/ / Scd/e: /"=/00' '^/ron C7.0 ^ /St '• / / y ^^Sec.J/ /, CITYOFORONO L SITE PLAN__ GRADING PLAN }^- Afasf f/orffi \C > Of , r* n A!•PROVISO »ArPRCVED ••rr;-; KlHVISIONS BY DATE \ \ (y7tr]i dOT" oa/i><!cr\>, C*>fhf «o* 6eTco«<J • I ./ /VOT \ ^CAUZ \ h'' \ "'i.V if>''■X '• \ \ \ / / ________ z’.. V <?/ C \ \ \ A X> \ \ \ / 1iV M A\\ v.\r fi \ % •.S'. * \ \ \ \ \\ \\ I \ \ JLlft! 5 \J 1 /non N: V Zl/oe^rj/. &fa$f f/orf/lx fSH/l//Ot/i \ m. A \ >v V ^ • • < \ M \_______________ X \A 5& ^ m‘ >- Xi t ^ ^ ^ |i! </) q: <o II I III I I<100 B B LU < < 2 it: CO 00 <<-> SH. 2ffsli ID* CN «— lO o C“s<g igg”-* CNt u. to ^ CN O) OsJ-5 i ao <-> a. «-, lU lu .*r Ul fv I- -0 h- “■ Ul O w VC K < a 2 (J iC ® <■^ ¥ u _ Cv< ^ O-OJ SO • • ^ “ ^O 1 r i.6-,9Z \ \\\ .2/1 01-.9 1 cnro. • _ i ' rK"o m»v[7 .o-.s " 1 .2/1 01-9 1 ij«. 0 jr B ,Z/l 01-.69 .2/1 H.29 .2/1 0I->S .2/1 .2/1 01-.6C •o@ M .2/1 01-62 \ .2/1 OJ-,61 s®8®r w. / ' Date of Application: 12/15/98 Date Complete: 12/15/98 60 day limit: 02/15/98 'COUNCIL meeting J4N 2 5 )99j|^ cittoeorono REQUEST FOR COUNCIL ACTION DATE: January 21, 1999 ITEM NO.: 7 Department Approval: Name Liz Van Zomeren Title City Planner Administrator Reviewed:Agenda Section: Zoning Item Description: #2446 Marc and Sharon Maslow, having an interest in 1890 Shady wood Road Hardcover and Average Lakeshore Setback Variances-Resolution Zoning District: LR-IC One Family Lakeshore Residential District (1/2 acre) Lot Area:37,980 sq. ft. (.87 acres) Application: The applicants are requesting two variances to allow a kitchen addition on the lakeside of an existing residence that is partially located in the average lakeshore setback. The applicants are also requesting a hardcover variance to reduce hardcover in the 75'-250' setback from 10,241 sq. ft. (39.94%) to 8,721 sq. ft. (34.2%) where 25% is allowed. The applicants would also close one of the curb cuts of a circular entrance on Shady wood Road. Staff Recommendation to Planning C lission: To recommend approval of the requested variances. PLANNING COMMISSION RECOMMENDATION: On a 5-0 vote to approve the requested variances. COU’NCIL ACTION REQUESTED: To amend or adopt the enclosed resolution. Attachments Date of Application: 12/15/98 Date Complete: 12/15/98 60-day limit: 02/15/98 TO: FROM: DATE: Chair Smith and Orono Planning Commission Members Ron Moorse, City Administrator Liz Van Zomeren, City Planner/Zoning Administrator January 11,1999 SUBJECT: #2446 Marc and Sharon Maslow, having an interest in 1890 Shadywood Road Hardcover and Average Lakeshore Setback Variances Zoning District: LR-IC One Family Lakeshore Residential District (1/2 acre) Lot Area:37,980 sq. ft. (.87 acres) Exhibits:A Application A2 List of legal names B Plat map B2 Property owner's list C Hardcover D1 Proposed Site Flan D2 South Elevation D3 East Elevation E Resolution #1979 F Permit Record G Previous survey for deck addition Application:The applicants are requesting two variances. An average lakeshore variance is requested to allow a 12' x 32' addition to the lakeside of the residence. The proposed addition will not further encroach into the average lakeshore setback than the existing structure. Anoth''" varir . . •. \s required for hardcover in the 75' to 250' setback. The app; - .ducing the amount of hardcover in this setback, however, the remaunjig hardcover exceeds the 25% limitation. H2446 Marc and Sharon Maslow 1890 Shadywood Road PC-01/19/99 page-1 Date of Application: 12/15/98 Date Complete: 12/15/98 60~day limit: 02/15/98 Pertinent Ordinances: 1.Average lakeshore setback-Section 10.22, Subd. 1 B & Section 10.56, Subd. 16, C., 6 2.Hardcover-Section 10.22, Subd. 2 & Section 10.56, Subd. 16, L. ANALYSIS Lot Area and Yards LR-IC District Standards Lot Area Lot Width Street Yard Side Yard Lakeside 1/2 acre 100'30'10'75' and ALS* ^average lakeshore setback Subject Property Lot Area and Yards Lot Area Lot Width Street Yard Side Yard Lakeside Yard 37,980 sq. ft. .87 acres 158’11 O' to house +20'71’ to deck The subject property conforms to the lot area, lot width and street and side yard setbacks. Variances were previously granted for the deck to be located in the required lakeshore setback. (See Exhibit E). #2446 Marc and Sharon Maslow 1890 Shad^’wood Road PC-01/19/99 page~2 Date of Application: 12/I S/98 Date Complete: 12/15/98 60-dav limit: 02/15/98 Hardcover Distance from Shoreline Total Area in Setback Existing Hardcover Allowed Hardcover Proposed Hardcover Variance Requested 0'-75'11,404 sq, ft.462 sq, ft. (4.05%) * previous variances 462 sq. ft. (4.05%) allow existing to remain 75'-250'25,641 sq, ft.10,241 sq. ft. (39.94%) 29.05% total allowed by previous variances; 6,410.25 sq. ft. (25%) by ordinance 8,521 sq. ft. requested + 270 for the pad in front of the detached garage= (34.2%) To eliminate 5.74% for a total of 34.2% 250'-500'935 sq, ft.110 sq. ft. (11.76%) 280.5 sq. ft. (30%) 110 sq. ft. (11.76%) None required Previous variances were granted by Resolution #3544 in 1995 to allow reconstruction of a 14' y 26' lakeside deck to be located 71' from the lakeshore. The resolution does not clearly list the total amount of hardcover that was permitted in each setback, it references total additional square footage being allowed. The previous resolution states a total lot area of 38,233 sq. ft, where the current survey indicates 37, 980 sq, ft,, a difference of 253 ,sq, ft. It appears that the previous variances were granted using a 1973 survey. The survey did not delineate all of the hardcover and current staff believes that there was an error in the estimated hardcover of approximately 10% because of the difficulty in determining the amount of actual hardcover in the circular driveway area which was not shown on the 1973 survey. See Exhibit G, STATEMENT OF HARDSHIP The applicant has pro vided a statement of hardship on the application form, (See Exhibit A), STAFF RECOMMENDATION U2446 Marc and Sharon Maslow 1890 Shadywood Road PC~01/19/99 page-3 Date of Application: 12/15/98 Date Complete: 12/15/98 60-day limit: 02/15/98 The existing residence could continue to be used as a residence without the requested variances. The applicants want to remodel the existing kitchen and entryway. The house was constructed in 1955 has had some remodeling over the years according to the permit record, See Exhibit F. The proposed addition would not interfere with lakeviews from adjacent properties because it does not further encroach into the average lakeshore setback. The applicants are willing to remove hardcover and will remove one of the curb cuts on Shadywood Road which is a benefit to the City and County. The southern curb cut is near a bridge over a chamiei where there are poor sight lines for exiting. Total hardcover on the site would also be removed if the proposed plan were implemented. Staff recommends that the Planning Commission discuss the proposed plan, specifically whether hardcover should be removed in front of the detached garage. U2446 Marc and Sharon Maslow 1890 Shadywood Road PC-0 1/19/99 page —I A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 (B) AND 2; AND SECTION 10.56, SUBDIVISION 16 (C-6) AND (L) FILE ^2446 WHEREAS, Marc Maslow and Sharon Maslow (hereinafter "the applicants") are owners of the property located at 1890 Shadywood Road (17-117-23 24 0019) within the City of Orono (hereinafter "City") and legally described as follows: Lots 29 and 30, Shadywood, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, after due and published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Comnussion held a public hearing on January 19, 1999, at which times all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, the applicants have applied to the City for variances to Municipal Zoning Code Section 10.22, Subdivisions 1 (B) and 2; and Section 10.56, Subdivision 16 (C-6) and (L) to permit construction of a 12'x32' addition to the lakeside of an existing residence to be approximately 36-45' ahead of the average lakeshore setback where the existing residence is 38'-42' in front of the average lakeshore setback; and to allow the retention of 462 sq. ft. (4.05%) of hardcover in the 0-75' setback and to allow 8,791 sq. ft. (34.2%) of hardcover in the 75-250' setback where 10,241 sq. ft. (39.94%) exists and 6,410.25 sq. ft. (25%) is allowed. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Minnesota: FINDINGS This application was reviewed as Zoning File #2446. Page 1 of 6 2. 3. 5. The property is located in the LR-IC, Zoning District, where 1/2 acre or 21,780 sq. ft. is the minimum lot area. The property consists of .87 acres or 37,980 sq. ft. The Planning Commission reviewed this application on January 19, 1999, and recommended approval on a vote of 5 to 0. 4. The Planning Commission made the following findings of fact: A. The subject lot meets the minimum lot area, lot width, street yard and lakeshore setback. B C. D. E. The existing residence was constructed in 1955, prior to the average lakeshore setback requirements. The proposed 12'x32' addition will not further encroach into the average lakeshore setback. A hardcover variance to allow the replacement of a deck was granted in 1995 in Resolution #3544. The proposed plan will reduce hardcover in the 75-250' setback and will eliminate a curb cut on Shadywood Road which will improve public safety. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. Page 2 of 6 6. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variances on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivisions 1 (B) and 2 and Section 10.56, Subdivision 16 (C-6) and (L) to permit construction of a 12'x32' addition on the lakeside of the residence per the plan prepared by Bernard Herman & Associates in Exhibit A. Approval was subject to the following conditions: 1. The applicants shall remove the hardcover in the 75-250' setback as proposed in Exhibit A. 2. The southerly curb cut shall be removed. 3. 5. Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (January 25, 2000). Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the chain of title of the property. Page 3 of 6 Adopted by the Orono City Council on this 25th day of January, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner(s) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 25th day of January, 1999, by Gabriel Jabbour & Linda S. Vee, Mayor & City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 6 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of , 199 before me a Notary Public within and for said county, personally appeared__________________________________________ known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. NOTARY PUBLIC STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of , 199 _before me a Notary Public within and for said county, personally appeared __________________________________________ known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. NOTARY PUBUC Page 5 of 6 A A oi mMom CITY OF ORONO - VARIANCE APPLICATIO^ Initia! Application Fee $250.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-conforming structures $250.00 After-the-Fact Fees (Double application fee) PROPERTY INFORMATION Site Address Property Identification Numb^ (P.LD.) 1 7^ 1 Attach legal description to application if not includ Date Property Acquire d I (do) (d^not) also own the adjacent p^cels of la Present us?^ property: %y residential __^oth Zoning District: f | C li APPLICANT Name fY\aec f Sktirofi ____ Address: I^ZIQ Av N City OWNER (if different tlian applicant) Namef Address: City: DESCRIPTION OF REQUEST Estimated Describe request in detail: afi /A* m VARIANCES REQUIRED Lot Area Lot Width Setback:Front Side Other (specify) HARDSHIP/DESCRIPTION OF UNUSUAL PROP Describe undue hardship or practical difficulty or Ki/4Ki% c will rcdLuoL ^ {mfrcy€ #*^4rf«r rMP^ -f* (attach additional sheets if U^k4,€k . TMAIi A 4 wc mjuit S hoAy cO<c>6<i Ad _ ________ A2, CjU-rr6> n f- s ___ >... ..R.t'dhcu'^i^ _____________> •ho ^urcAct.rc ______/Y\CLrc h^Q.5lc(.*^ _______ y (^<urtrtrzci ______ShdL>roy\ S. RUN DATE 12/07/98 HENNEPIN COUNTY PROPERTY INFORMATION SYSTEM PROPERTY OWNERS LIST BATCH 519 PROP ADDR OWNER NAME TAXPAYER NAME/ADDR 38 17-117-23 29 0002 01875 SHADYWOOD RD GAN TILLOTSON GLENN R TILLOTSON 1875 SHADYWOOD RD WAYZATA MN 55391 PROP ADDR OWNER NAME TAXPAYER NAME/ADDR 38 17-117-23 29 0013 00038 ADDRESS UNASSIGNED COFFEE LANDINGS COFFEE LANDINGS 9722 W FAIR HILLS RD MINNETONKA MN 55395 PROP ADDR OWNER NAME TAXPAYER NAME/ADDR '—\ 38 17-117-23 29 0019^^ 01890 SHADYWOOD RD ^ R L LITTLE IDA LITTLE ■ R L LITTLE IDA LITTLE M 1890 SHADYWOOD RD M WAYZATA MN 55391 PROP ADDR OWNER NAME TAXPAYER NAME/ADDR 38 17-117-23 29 0022 01930 SHADYWOOD RD DAVID A ELMQUIST DAVID A ELMQUIST 1930 SHADYWOOD RD WAYZATA MN 55391 REPORT NO. PI935901 PAGE 53 38 17-117-23 29 0003 00038 ADDRESS UNASSIGNED G R TILLOTSON/N A TILLOTSON GLENN R TILLOTSON 1875 SHADYWOOD RD WAYZATA MN 55391 38 17-117-23 29 0009 01880 SHADYWOOD RD DURWOOD A TAYLOR OLGA N TAYLOR 1880 SHADYWOOD RD WAYZATA MN 55391 38 17-117-23 29 0019 00038 ADDRESS UNASSIGNFD COFFEE LANDINGS COFFEE LANDINGS 9722 W FAIR HILLS RD MINT^ETONKA MN 55395 38 17-117-23 29 0018 01860 SHADYWOOD RD W R t R T OMLIE WILLIAM A RHONDA OMLIE 1860 SHADYWOOD RD WAYZATA MN 55391 38 17-117-23 29 0020 01910 SHADYWOOD RD J R MCMANUS I M E TULLY J R MCMANUS i M E TULLY 1910 SHADYWOOD RD WAYZATA MN 55391 38 17-117-23 29 0021 01920 SHADYWOOD RD J A 8 L 6ASTERLAND JAN P GASTERLAND 1133 THORN ST ST PAUL MN 55106 TOTAL BATCH 519 00010 I CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORMATION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTMENT OF PROPERTY TAXATION, TO THE BEST OF MY KNOWLEDGE AND BELIEF. DATE /J?- y-^Si ■ i 1 ^ I U/Uvl/«wU V A iw.t II ^4.iww.i...4-i SETBACK ZONE: (CIRCLE ONE) PXISTINC HARDCOVER IN ZONE A. House ________ X 75-250*250-500*500-1000' Lcn^ih Widih Bu.. Qarage . . ' C7 ‘ Driveway D. Sidewalk X X X X X X X /At)0 J- COA^C • "E. - -ftme/Dcck __ ■ ^3.*^>c * •• F. Landscaw ..v; \.{y* ---------------------------- 4- 7.2X /5.? ~(7/^ /oC I3H I^Sl Underlain By Plastic G. Other X X X <•: i.*,.... u TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA JN ZONE B //>V(7V X 100 = • *' ■ PpQPQSFn HARDCOVER TN 7.n^fF Ls^A. House X •m\ • •••Length WiJih B. Garage ’ .• • 'V —Driveway .''•■.•.iT-..D. Sldewa.k .•A*“ E. Patio/Deck . 'I. ,_Fj.,, Landscape Underlain ...:5», By piajtic Other • . X X X X X X X X X X X • :^TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE + B-X 100 *= i/.v . S.F. ' S.^ S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. _ S.F. __S.F. V. OS % S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F S.F. S.F. S.F. S.F. S.F. S.F. S.F. % ■ A B A B . . I . # • « .• •< HAiU)COVfc:R CALCULAUU;N \>UiUv:3iii-t-i SETBACK ZONE; (CIRCLE ONE) 0-75*75-25Q> FXTSTING HARDCOVER IN ZONE Ar- House ■ - ■ ■______ Lcnjih AIa nC U/ / i c/ 250-500’ 500-1000' • • • - ___ 3101 s.F. Widih • • • •X X X • • • • — ••B. Garage • •• • • • C. Driveway 17.0 /LI D. Sidewalk (tutu / ct^c. 1 I • •EJ feti^cck t^ooc/ S'hfts__ « . • r _• *. ^ 1 1* . JV '\V.V* F. Landscape Underlain By Plasilc G. Oihcr X X X X X X X 3.3 SI TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE /0,2V /*.*• >» . • * ■* •• • • •••. ■ X : ;f;. ■ PROPOSED HARDCOVER IN 70NF !•!...!«*'‘A. House _____________ X -r B IS, 69/ X 100 = •t' -------Lcnjih Width X X X B. . C. »• Garage' Driveway D.. Sidewalk 'I'i. ^1- foKcH E. -Pwto/Deck __ ' .... ’..'•’%...±ir.V.?/'d$cape. _ >. i Uoderlain:-n ------- . •••: ..;By Plasiic 'A?O’.', . 0. Oibcr » * V X X X X X X X X X a a a a * ryV ’ . •^r TOTAL HAJtDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE + B fe>4l X lOd = S.F. S.F. S.F. S.F. ^790 S.F. S.F. 2^7 S^l /2 1S3 s.F. S.F. s.F. S.F. S.F. S.F. S.F. S.F. /O, ^y/ S.F. 2S\ 6*it S.F. 31. % 2>5&S s.F. i±o S.F. "n 611 li 201 S.F. 9^1- I s.F. 2 S', ^4 I S.F. g-b.Z X A B A B , .*1 • HARDCOVER CALCULATION WUKKbULLl SETBACK ZONE; (CIRCLE ONE) 0-75' 75-250’ F^XISTINC. HARDCOVER IN ZONE A. House _____________ X _____________ Length Width X X X . . B. Oarage Cl . .Driveway ••••• • 'n, • *D.- Sidewalk - , • • ••■£. Paiio/.Dcck • • ••• 'f ■. F. Landscape Underlain fT-By Plasilc ' ^ .0. Other X X X X X X X X X » • •• vi'" »'k’ . S?rA- • TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE B ?7S X 100 = S- ■ f:. . 1[>pQPOSRn HARDCnVER IN ZONF House '• 4iV ‘ *...........................r-T^. 4 A • • . t -.................. . .. V; —..... • •#*•««• • ••• Len|ih »»Width !r' >i • *. B. Garage* •«i» U. • Priveway sidewalk E. Pafio/Dcck X X X 1 .• H Uoderlaln “ By Plastic , omer V <. .. . . . . .. X X X X X X X X X 8 8 TOTAL HARDCOVER IN ZONE ' TOTAL PROPERTY AREA IN ZONE . . + B- 500-1000' S.F. S.F.. S.F. S.F. S.F. //O S.F S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. /yP S.F. ^3S S.F. //. 7 G % X 100 = . S.F. S.F. S.F. : S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. % A B A B %13 hV'ftU’w APoiTk?*^ coon^ aevATli>H ^S*«> iASiOSlAfPS HK1* 'Tl W..O-■ft ^ i NpbiW HW1AH ^ A^a^AiP% <SIBl!i«iB llllB|ieil&lMj«P APPITV*4» 33'-g*-4^ 3 f ^ 4 0' CITY of ORONO ^ • resolution of the city COLn'ICIL yn 8 5 4 4------- 5'j*\*X'E of MINNESOTA )ss. COUNTY OF HENNEPIN ) The foregoing instrument Mlvor™ City cierk of'the City of SoJa ° ' City. r 1 ^tioiu>rPueicJ/"“ B M, cwpaP'yJSS.jzzazg ^'^ ■/ ^ '/■ Noiary Public 3 v' Pa®e 4 of 5 CITY of ORONO RESOLUnO:*- t>f the city council NO. _8_j5_4_4____ ST.NTE OF MINNESOT.N > ) COUNTY OF HENNEPIN ) ss. -.1 I LINDA S. VEE NOTARY PUBLIOMINNESOTA HENNEPIN COUNTY My Commission E*piw Jm 31.2000 a NY)tar>" Public ss. ^ 199^___, before me a Notary Public STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) Q _________day of _____________ ______________ within ana for said County . P®‘jj;'and who e.xecuied the foregoing instrument, anarss "ri«.« ~ Notar\- Public Pase 5 of 5 VM »«)> Permit Wo« ^f‘-j ps;>^ 3K37 Ci3a ^9/3 M‘22 L91 X jS'W ^hcxJAa< PERMIT RECORD Date <r-hio /o-pj-73 <i-/V* i'j !- '^1^ 9 ^ c7'^G-9 A 3^’ • 7 ‘r> ,-o<V /<o'. • Type of Permit FiAJtsH G/):iety7crAJi HOC^<o P P^kyJtoei. lO-j^^TSP i CJ pBfo^sj/irC Pu (2j £^{&J j P \pl w IX-ft A.{ CERTIFICATE OF SURVEY FOR DELORIS LITTLE OF LOTS 29. AND 30, Sl^ADYWOOD HENNEPIN COUNTY, WJNNESOTA ORONO • I ICCAl DESCRiPTlOH OF PREMISgS! Lott 29. «nd 30. SIIADYUOOO « • : denotes Iron Marker l^arlngt shown are based ypon an asstmed batuM Tills survey inleiids to show the boundaries of the above described property, the location of an existing gafiage thereon, and the location of in existing house In relation to the northerly property line and the 929.4 contour line. It does not purport to show any other iMprove- •ents or encroachaentS. ^ ^ UQAJL cirroFonoNO A r.ITE PLAN__GRADING PLAN ITiCVCL' i i:f. V.'iTH HEV!;i0NS ! r; i/Vii) !av«UY Com.'J &ICHONBERC, Inc. A* vt-, »nn* , Li?nmi I hmby mlify llul Ihn awrrr* «r« ptr|%wrd (*y ww m yndrr mj di>n1 vaiiwi. and lhal 1 am a dufv rtvivicvrd Civd 1 jif^iniTt and l^aml Sumyiw undrr Ihr bwt (4 Ihr Slalr i4 KUni» KLwIi S Cii«»4rfr. Mimn^iia 1 mrwr Nuuil^ I27T»S uAip |-u>.g5 M.AU r»40* XaM» 9S 03 Date of Application: 12/16/98 Date Complete: 1/08/98 60 day limit: 03/08/98 COUNCIL MEETING JAN 2 5 1999, REQUEST FOR COUNCIL ACTIONCITV Oh ohono DATE: January 21,1 ITEM NO.: ^ Department Approval: Name Liz Van Zomercn Title City Planner Administrator Reviewed:Agenda Section: Zoning Item Description: 1^2447 Blake Bichanich, on behalf of Kirt Woodhouse 885 Femdale Road West Variances and Conditional Use Permit-Resolution Zoning District: Lot Area: LR-IA One Family Lakeshore Residential District (2 acre) 40,629 sq. ft. (.932 acres) Application: The applicant is requesting side yard setback, lakeshore setback and hardcover variances in the O'-75' and 75' -250' setbacks to allow an existing residence that is located entirely outside of the allowed building envelope to be remodeled. The following variances are required: 1. A side yard variance to allow the garage to be 5' from the east property line and the kitchen 8.96' from the east property line where 30' is required. 2. A lakeshore setback variance to allow the kitchen addition to be 27' from the lakeshore where the existing house is 27' from the lakeshore and 75' is required. 3. A lakeshore setback variance to allow the office/library addition over the existing patio whic is 42' from the lakeshore where 75' is required. 4. A hardcover variance in the 0'-75' setback to allow 16.6% hardcover where 17.38% is existing and none is allowed. A hardcover varianc in the 75'-250' setback to allow 30% where 35.4% is existing and 25% is allowed. A conditional use permit is required to change the driveway approach to the garage because 33 cubic yards of fill are required to raise the driveway through an area that is below the floodplain elevation. No net change will occur in volume. Staff Recommendation to Planning Commission: To recommend approval of the requested variances. PLANNING CO\^ISSION RECOMMENDATION: On a 5-0 vote to approve the requested variances. COUNCIL ACTION REQUESTED: To amend or adopt the enclosed resolution. A RESOLUTION GRANTLNG VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.23, SUBDIVISION 6; SECTION 10.22, SUBDIVISIONS 1 (B) AND 2; SECTION 10.56, SUBDIVISION 16; AND SECTION 10.55, SUBDIVISIONS 10 (B) AND 11 (A) AND A CONDITIONAL USE PERMIT PER SECTION 10.03, SUBDIVISION 19 FILE NO. 2447 WHEREAS, Kirt Woodhouse (hereinafter the "applicant") is owner of the property located at 885 Femdale Road West within the City of Orono (hereinafter "City") and legally described as follows: Par 1: Lots 105 and 106, Auditor’s Subdivision Number 184, Hennepin County, Minnesota, according to the recorded plat thereof on file or of record in the office of the Registrar of Titles in and for said County. Par 2: All that part of Lot 22, Country Club Estates, Hennepin County, Minnesota, lying East of the canal, according to the recorded plat thereof on file or of record in the office of the Registrar of Titles in and for said County. (hereinafter the "property"); and WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on January 19, 1999, at which times all persons desiring to be heard concerning tiiis application were given the opportunity to speak thereon; and WHEREAS, the applicant has applied to the City for a side yard variance to allow the garage to be 5’ from the east property line and the kitchen 8.96’ from the east property line where 30’ is required; a lakeshore setback variance to allow the kitchen addition to be 27’ from the lakeshore where the existing house is 27’ from the lakeshore and 75’ is required; a lakeshore setback variance to allow the office/library addition over the existing patio which is 42’ from the lakeshore where 75’ is required; a hardcover variance in the 0-75’ setback to allow 16.6% hardcover where 17.38% is existing and none is allowed; and a hardcover variance in the 75-250’ setback to allow 30% where 35.4% is existing and 25% is allowed per Municipal Page 1 of 6 Zoning Code Section 10.23, Subdivision 6; Section 10.22, Subdivisions 1 (B) and 2; Section 10.56, Subdivision 16; Section 10.55, Subdivisions 10 (B) and 11 (A) that would allow an existing residence that is located entirely outside of the allowed building envelope to be remodeled; and a conditional use permit is required for fill in a flood plain for the relocation of a section of the driveway per Section 10.03, Subdivision 19. Minnesota: 1. 2. 3. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS This application was reviewed as Zoning File #2447. The property is located in the LR-IA Zoning District, where 2 acres is the minimum lot area. The property consists of .932 acres or 40,629 sq. ft. The Planning Commission reviewed this application on January 19, 1999 and recommended approval on a vote of 5 to 0. 4. The Planning Commission made the following findings of fact: A. The subject property does not meet the lot area, side yard or lakeshore setback requirements. B. The lot does meet lot width and street yard setback requirements. C. The entire residence is located outside of the allowed building area. D. There is a low area in the street yard that is considered flood plain because it is below the 931.5 elevation. E. The lot is subject to a 75’ lakeshore setback on the south and west side of the property. F. The land alteration will result in no net volume change to the flood plain. Page 2 of 6 4. The Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring properties, would not merely serve as a convenience to the applicant, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 5. The City Council finds that granting a conditional use permit for fill in a flood plain for the relocation of a section of the driveway will not be detrimental to the health, safety or general welfare of the public, would not adversely affect light, air nor pose a fire hazard or other danger to neighboring property, nor will its use depreciate surrounding property values and that the proposed level of use of the property will be in keeping with the intent and objectives of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a side yard variance to allow the garage to be 5’ from the east property line and the kitchen 8.96’ from the east property line where 30’ is required; a lakeshore setback variance to allow the kitchen addition to be 27 ’ from the lakeshore where the existing house is 27 ’ from the lakeshore and 75’ is required; lakeshore setback variance to allow the office/library addition over the existing patio which is 42’ from the lakeshore where 75’ is required; a hardcover variance in the 0-75’ setback to allow 16.6% hardcover where 17.38% is existing and none is allowed; and a hardcover variance in the 75-250’ setback to allow 30% where 35.4% is existing and 25% is allowed per Municipal Zoning Code Section 10.23, Subdivision 6; Section 10.22, Subdivisions 1 (B) and 2; Section 10.56, Subdivision 16; Section 10.55, Subdivisions 10 (B) and 11 (A) that would allow an existing residence that is located entirely outside of the allowed building envelope to be remodeled as shown on plans prepared by Keith Waters and Associates in Exhibit A; and grants a conditional use permit for fill in a flood plain for the relocation of a section of the driveway per Section 10.03, Subdivision 19, subject to the following conditions: 1.Applicant to obtain the appropriate permits for filling in the floodplain from the City and Watershed District. Page 3 of 6 2. No additional hardcover variances in the future. 3. 4. Authorities granted by this resolution run with the property not with the owner, but are permissive only and must be exercised by application for a building permit within one year of the date of Council ’s approval, or the special conditions of this resolution will expire on that date (January 25, 2000). Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the Zoning Code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5.The undersigned applicant has read, understood and hereby agrees to the terms of this resolution and on benalf of himself, his heirs, successors and assigns, hereby agrees to the recording of this resolution in the chain of title of the property. Adopted by the Orono City Council on this 25th day of January, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner(s) Page 4 of 6 STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) ss. The foregoing instrument was acknowledged before me on this 25th day of January, 1999 by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) On this day of , 199 ___, before me a Notary Public within and for said County, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) ss. On this day of , 199 ___, before me a Notary Public within and for said County, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public Page 5 of 6 LOCATED ON AUGUST 8. IMS Noan, richt ^.way of . rqao Dale of Application: 12/16/98 Complelion Date: 1/08/99 oO-day limit: 3/08/99 TO:Chair Smith and Orono Planning Commission Members Ron Moorse, City Administrator FROM: DATE: SUBJECT: Liz Van Zomeren, City Planner/Zoning Administrator January 11,1999 #2447 Blake Bichanich, on behalf of Kirt Woodhouse 885 Femdale Road Side Yard Setback, Lakeshore Setback, Hardcover Variances & Conditional Use Permit for Cut/Fill in a Floodplain Zoning District: Lot Area: LR-IA One Family Lakeshore Residential (2 acres) 40,629 ^q. ft. (.932 acres) Exhibits: A Application B Applicant’s statement B2 Plat map B3 Property owner's list B4 Adjacent Property Owner’s Acknowledgement Form C Existing Survey D Site Plan E Topo map F Hardcover worksheets G Watershed District letter H City Engineer’s letter I Cut and Fill Summary 12 Cut and Fill Surv-ey J1 Floor plan J2 Upper Level floor plan K Lakeside elevation L Permit record H2447 Bichanich for Woodhouse 885 Ferndale Road IVest PC-1/19/99 page-1 Date of Application: 12/16/98 Completion Date: 1/08/99 60-day limit: 3/08/99 Application: 1. 2. 3. 4. 5. 6. 7. 8. The applicant is proposing to remodel an existing house Raise the floor of the garage 5' to be the same level as laundry/mudroom Move 2 garage bays off the property line and align with the garage 5' off of property line Use space above the garage for bedrooms Enlarge the owner's suite by expanding over the existing main level that is currently 1 story Expand the kitchen at the southeast comer Expand current office/library by 10 x 12 addition Remove bay that is a stairway that won't be needed if garage is changed Remove ramp at the rear of the garage Variances are required for side yard setback to allow the kitchen addition and relocated garage to be located within the required side yard. A lakeshore setback variance is required for the addition on the west side over the patio because it is located less than 75' from the lakeshore. The proposed kitchen addition is 27' from the lakeshore and also requires a lakeshore variance. Variances for hardcover in both the 0'-75' and 75'-250' setback is required; the proposal reduces the amount of total hardcover on the site, however, it exceeds the amount allowea because the existing structure is located closer than 75' to the lake where no hardcover is allowed. A conditional use permit is also required to change to driveway approach to the garage. Grading for the driveway will partially fill in the low area. A 1,480 sq. ft. area is proposed to be filled v^th 33 cubic yards of fill. The applicant is proposing to remove 3.6 inches of soil from the 2,957 sq. ft. area below the 931.5 elevation which will not change the volume of the floodplain. (See Exhibit 1). Pertinent Ordinances: 1. 2. 3. 4. 5. 6. LR-IA Standards-Section 10.23, Subd. 6 Lakeshore Setback-Section 10.22, Subd. 1, B, & Section 10.56, Subd. 16 Hardcover—Section 10.22, Subd. 2 & Section 10.56, Subd. 16 Flood Fringe Definition—Section 10.55, Subd. A Fill in Floodplain —Section 10.55, Subd. 10, B. and Subd. 11 Land Alteration—Subd. 10.03, Subd. 19 H2447 Bichanichfor IVoodhouse 885 Ferndale Road ft'est PC-1/19/99 page-2 Date of Application: 12/16/98 Completion Date: 1/08/99 60-day limit: 3/08/99 ANALYSIS Lot Area and Yards LR-IA District Standards Lot Area Lot Width Street Yard Side Yard Lakeside Yard 2 acres 200’50’30’75’ and ALS* * Average Lakeshore Setback Subject Property Lot Area and Yards Lot Area Lot Width Street Yard Side Yard Lakeside 40,629 sq. ft. (.932 acres) 200.65’80' to garage Garage is on property line-- proposed to be 5' off the line 27’ The subject property does not meet the lot area, side yard, or lakeside setback requirement. The lot does meet the lot width and street yard setback requirements. The entire residence was built outside of the allowed building area to locate the house between the lake and the low point on the lot. Hardcover Distance from Shoreline Total Area in Setback Existing Hardcover Allowed Hardcover Proposed Hardcover Variance Requested 0'-75’26,284 sq. ft. 4,568 sq. ft. (17.38%) None 4,365 sq. ft. (16.6%) 4,365 sq. ft. (16.6%) 75’-250’14,345 sq. ft.5,078 sq. ft. (35.4%) 3,586.25 sq. ft. (25%) 4,307 sq. ft. (30%) 4,307 sq. ft. (30%) U2447 Bichanich for Woodhoiise 885 Ferndale Road West PC-1/19/99 page-3 Date of Application: 12/16/98 Completion Date: 1/08/99 60-day limit: 3/08/99 The lot is subject to a greater restrictions for hardcover due to the channel on the west side of the property. A 75' lakeshore setback for hardcover location applies to both the lake and channel side of the property. The existing residence is partially located in the 75' setback from the lake. The proposed addition includes removing hardcover in both setbacks. STATEMENT OF HARDSHIP The architect has provided a statement in Exhibit B. STAFF RECOMMENDATION No additions or remodeling can occur on this property without a hardcover variance because the amount of hardcover in the 75' to 250' setback exceeds the 25% limitation. The existing residence is located entirely outside of the building setb.-:ck area. To locate a new building within the required setback area, the topography would have to be changed because the high point of the lot is w here the house is currently located, A low lying area below the 931 elevation is also in the building setback area. Staff recommends approval of the requested variances and conditional use permit due to the uniqueness of the lot and the existing topography and the reduction of hardcover. H2447 Bichanich for Woodhouse 885 Ferndale Road West PC-1/19/99 page—4 Application# Date Received IZ- |(o A^ Amount Paid ^2^" CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee $250.00 (550.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-conforming structures $250.00 After-the-Fact Fees (Double application fee) PROPERTY INFORMATION Site Address Property Identification Number (P.I.D.) Attach legal description to application if not included on required survey. Date Property Acquired (month/year) I (do) ^oono^also own the adjacent parcels of land. Present use ofproperty; '><vresidential ___other (specify)______________________ Zoning District; I PQr\g_ APPLICANT Name {<CpLf TH \a/aT'^L<^ ^ A AcJress: f:U^r^/^o OWNER (if (lifferent than applicant) Name \AJbODhtPOs^ Phone (home)_ Phone (work)_ City: EdEkI Zip; Phone (home) Phone (work)V. Address;7 A?AAi'I7~V':xl J R-D ___ City:V. DESCRIPTION OF REQUEST Estimated Construction Cost $______________ 3 a Describe request m detail; A t-Ta C v H-F^P T:>rA6g.tPT'tc^KJ 4 Vi (attach additional sheets if necessary) S! X ^VARIANCES REQUIRED Lot Area Setback; ____Lot Width Front yC Sid( ^ .Hardcover Rear I^t Coverage • Lakesho <-1. Other (specify) 0r>ivtl4inyyi/ ^ HARDSHIP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or unusual property conditions preventing compliance with Zoning Code requirements. A t~TA/^ f!D (attach additional sheets if necessary) 12/14/98 City of Orono 2750 Kelley Parkway P.O. Box 66 Orono. MN 55323 •Tv'.'/J- KEITH WATERS & ASSOCIATES, Inc. DESIGNERS & BUILDERS 6216 Baker Road Suite 110 Eden Prairie, MN 55346 (612)974-0004 fax (612) 974-0005 keiihwatcrs.com License Number - 0001508 statement of Hardship for 885 Ferndale Road Hardships have been created by five existing and unalterable conditions that are unique to this site. The first condition that creates hardship is the location of the existing house on the site. Although the house was originally sited in a way that properly used the site, it does not conform to current zoning regulations. In fact the existing house lies entirely outside of the buildable area allowed by current regulations. Therefore, any modification or addition to the existing house requires a variance for sideyard and lakeshore setbacks. Since the existing home lies outside of the buildable area as defined by current codes and regulations, it creates a “broken application ”; i.e. current regulations don't address or apply to it directly. Therefore staff, planning commission members and City Council will need to apply “common sense" when ruling. Please note that the neighboring home is sited in a similar manner. The second condition that creates a hardship is the existing topography. The house was originally sited on a ridge near the lake in order to take advantage of the view and to assure that high water levels would not endanger the home. Siting the home anywhere else would have meant looking into the ridge instead of at the lake, and would have meant that a portion of the house may have been at or near the floodplain elevation. One result of siting the house on the ridge was that the garage had to be built on the low flat area below the ridge. Entrance to the house from the garage is currently through the unfinished basement. In order to provide better access to the home we intend to raise the floor of the garage by approximately 5’, thereby bringing it nearer to the level of the existing laundry/mudroom. Part of the back wall of current garage lies on the property line. Staff suggested that we move these 2 bays of the garage off of the property line and align them with the rest of the garage. At that point all of the oaraoe would be approximatelv 5' from the Drooerty line. We will be using the space above the garage in order to add required bedrooms to the home without adding any hardcover. Likewise, yye plan to enlarge the owner’s suite by expanding over a portion of the existing main level plan that is currently only one story high. Please see the proposed plans. ^.4 G:\PROJECTS\CURRENT\WOODHOUSEWARlANCE DOC »• I' The third condition that creates hardship is the fact that the property is surrounded on three sides by water. The result is that even though the site is nearly one acre the area that falls within the 75’ to 250’ zone is only 14,345 square feet. In fact most of the existing site falls within the 0’-75’ zone. The proposed driveway was designed to fall almost entirely with the 75 to 250’ zone, but it still exceeds the allowable 25% hardcover due to the limitations created by being su'rounded by water. Please note that we have reduced the overall hardcover on the site by 974 square feet, for a total reduction of 11%. A fourth set of conditions creates functional hardships. The current kitchen is grossly inadequate for a house of this stature and unsuitable for contemporary lifestyles. It’s current location however, is perfect being adjacent to both the dining room and the laundry/mudroom. The only wav the kitchen can be expanded is to fill in the southeast corner of the home . Please note that the existing second story already extends partially into this area by as much as 4 feet. The expansion of the kitchen to the s~)Utheast does not encroach any further on siaeyard or lakeshore setbacks than the e <isting structure currently does, and therefore does not worsen existing conditions. No hardcover will be added since the area is currently a paved patio. The current office/librarv is inadequately sized in that it does not allow two professional people to work simultaneously in it. We propose to add a 10x12 area onto the existing onice to remedy their condition. This expansion does create new hardcover, but we are off setting this by removing a bay of the home which is currently a stairway that will not be required once the garage is reconfigured. We will also be removing an exterior ramp at the rear of the garage . In addition to the above we feel that the historic character of both the home and Ferndale Road should be considered when ruling on this application. We do not want to tear the existing home down to build a new home. Our intent is to replace some of the previous phases of remodeling which were inconsistent with original character of the home with forms and features consistent with the original home. This home has contributed to the character of Lake Minnetonka for most of this century, and has the potential to maintain it’s historical presence into the next century if we are allowed to make these needed changes. Sincerely, %. I Blake Bichanich BB/hks G:\PROJECTS\CURRENT\WOODHOUSE\VARIANCE.doc RUN DATE 12/1A/98 HENNEPIN COUNTY PROPERTY INFORHATION SYSTEH PROPERTY OWNERS LIST HATCH 50A PROP AODR OWNER NAME TAXPAYER NANE/ADDR PROP ADDR OWNER NANE TAXPAYER NAHE/ADDR PROP ADDR OWNER NANE TAXPAYER NANE/ADDR PROP ADDR OWNER NANE TAXPAYER NANE/ADDR SS 02-117-23 0005 00038 ALDRESS UNASSIGNED LAREY EVANS LINDBERG LAREY EVANS LINDBERG 865 FERNDALE ?D W WAYZATA NN 55391 38 02-117-23 A9 0008 00038 ADDRESS UNASSIGNED S B 8 K C OLSON S B OLSON/K CIAROELLI-OLSON 185 FERNDALE RD W ^YZATA NN 55391 38 02-117-23 44 0014 00038 ADDRESS UNASS16NED S B I K C OLSON S B OLSON/K CIARDELLI-OLSON 885 FERNDALE RD W WAYZATA NN 55391 99 02-117-23 44 0024 00099 ADDRESS PENDING NARIE H ANKENY ET AL TRSTES NARIE I DEWALT ANKENY JR C/0 SARGENT NGNT 601 2ND AVE S STE 4800 NPLS NN 55402 38 02-117-23 44 0006 00865 FERNDALE RD W LAREY EVANS LINDBERG LAREY EVANS LINDBERG 865 FERNDALE RD W WAYZATA NN a5391 38 02-117-23 44 0009 00038 ADDRESS UNASSIGNED J C I J T BROOKS JOHN C 8 JOAN T BROOKS 905 FERNDALE ROAD W ORONO NN 55391 38 02-117-23 44 0015 00038 ADDRESS UNASSIGNED HENNEPIN FORFEITED LAND CITY OF ORONO P 0 BOX 66 CRYSTAL BAY NN 55323 TOTAL BATCH 504 00010 REPORT NO. PI435401 PAGE 10 38 02-117-23 44 0007 00885 FERNDALE RD W S B 8 K C OLSON S B OLSON/K CIARDELLI-OLSON 885 FERNDALE RD W WAYZATA NN 55391 38 02-117-23 44 0010 00905 FERNDALE RD W J C 8 J T BROOKS JOHN C 8 JOAN T BROOKS 905 FERNDALE RD W WAYZATA NN 55391 99 02-117-23 44 0023 00692 FERNDALE RD W NARIE H ANKENY ET AL TRSTES NARIE 8 DEWALT ANKENY JR C/0 SARGENT NGNT 601 2ND AVE S STE 4800 NPLS NN 55402 I CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORHATION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTNENT OF PROPERTY TAXATION^ TO THE BEST OF NY KNOWLEDC f 4 Adjacent Property Owners’ Acknowledgement Form I (we) ‘WSftLz'' iz. Lt,'.n^,-'R£-o( '-2b5' CO - ^ m ^ ^ « I 4> 4^ CPI[print name(s)][print address] have reviewed the plar\s^ for the proposed improvement or proposed use of tl^ located at also referred to as Land Use Application No. j;;_;—^----• I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for t e «ty Council that I (we) am (are) aware of the improvement plans and that the proposed neighbor s project or use requires Council approval. O Property O^er 75. Date '' Property Owner Date I (we) [print name(s)][print address] have reviewed the plans for the proposed improvement or proposed use of t.*e property locate also referred to as Land Use Application No.------------• I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for t e ity CouncU that I (we) am (are) aware of the improvement plans and that the proposed neighbor s project or use requires Council approval. Property Owner Date Property Owner Date If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 10 days prior to the scheduled meeting date. 8 ■WR£. F£RNDALE road ■r nt& / -\ 922 I- £^J3f^8in WALL oocx f w ^ou cou n building setback line / CO* V .........f*. 933 935 suRver UNE C4 SET IRON Ns P18 WALL PROF Mkp ^ Xf Mimm 6 JiLDlNG ^ 4< 0 2 EAST NQf<», ,<.GHr^F.WAV OF Fr«Nf>A. >■ ROAO lEW = 4,381 ^ 180 : 3.532 : 980 = (124) • S 4 ToPO UNP €I floodDlain W«t«r 929.6 Wattr 929.6 5UBJECT PEOPEWM I hardcoverj ;:::alculation worksheet SETBACK ZONE: (CIRCLE ONE) 75-250' 250-500' EXISTING HARDCOVER IN ZONE A. House X = Length B. Garage C. Driveway D. Sidewalk X X X X X X X Width 500.1000' O ■74 8 tnifi S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. E. Patio/Deck F. Landscape Underlain By Plastic X X X X X S.F. S.F. S.F. S.F. S.F. G. Other A A TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE ______________ - B _____ + B X 100 X 100 S.F. S.F. ^ ij A c rS.F. % n.?5? % A B PROPOSED HARDCOVER IN ZONE A. House X s.f; Length B. Garage C. Driveway D. Sidewalk E. Patio/Deck F. Landscape Underlain By Plastic G. Other X X X X X X X X X X X X Width TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA PM ZONE A + B Sl^ S.F. S.F. S.F. S.F. S.F. S.F. SJ. S.F. S.F. S.F. S.F. S.F. S.F. S.F. X 100 A3(o5^ S.F. S.F. /fo.to % X * 5 'i A B HARDCOVER CALCULATI SETBACK ZONE: (CIRCLE ONE) 0-75* EXISTING HARDCOVER IN ZONE WORKSHEET 250-500*500-1000' A.House X =SF. Length Width X =S.F. X S.F. X =S.F. B.Garage X /H.I 4 .S.F. C.Driveway X ^6, 1 S S.F. X =S.F. D.Sidewalk X _IA2.S.F. X sz S.F. E.Patio/Deck X ss n S.F. X ss S.F. F.Landscape X n S.F. Underlain X SB S.F. By Plastic X =S.F. G.O’.her X S.F. TOTAL HARDCOVER IN iZONE m A 07$S.F. TOTAL PROPERTY AREA IN ZONE -S.F. A -H B X 100 zz % A -i-B X 100 sz % PROPOSED HARDCOVER IN ZONE A.House X SB IO<=t s.f; Length Width X =S.F. X SS S.F. X SB S.F. B.G uage X SB 12(4 S.F. C.Driveway X SB 2194 S.F. X SS S.F. D.Sidewalk X m o ST. X ss S.F. E.Patio/Deck X 0 S.F. X BS S.F. F.Landscape X n S.F. Underlain X S3 —-------------------------------- S.F. By Plastic X S3 S.F. G.Other X S3 S.F. TOTAL HARDCOVER IN ZONE 4,30-7S.F. TOTAL PROPERTY AREA. IN ZONE -14,3^5'S.F. A n X 100 'i3 % A B i^an 'V Xi" Minnehaha Creek r ’■--Ltij ^Watershed District Improving Quality of Water, Quality of Life Giay Freshwater Center Hwys. 15 & 19, Navarre Mail: 2500 Shadywood Road Excelsicr, MN 55331-9578 Phone:(612)471-0590 Fax:(612)471-0682 Email: adminOminnehahacreek.org Web Site: www.minnehahacreek.org Board of Managers Pamela G. Blixt James Calkins Lance Fisher Monica Gross Thomas W.LaBounty Thomas Maple, Jr. Malcolm Reid 0 PhniBd on rtcyciid popor oonta.rwig m IM 30% pM oontumor December 30,1998 Elizabeth Van Zommeren City of Orono P.O.Box 66 Crystal Bay. MN 55323-0066 RE: Review of Proposed Projects Dear Ms. Van Zommeren: °™"0 "Wch 'Vill bt on public tarn ^ m'' u Tfrom the Minnehaha Creek Watershed District. The following comments apply: '■ ^^I^No lMCWDstomwater permit is r^ There appears to be no wetland BS/WTOW floodplain impacts. If the project involves grading of more than 5,000 square feet -------- an erosion control permit will be required. ^ BM^^; A stormwater pemit will be required to address the issues of rate control and VOCrT/ h.rff^r!' all wetlands. The width of those buffers will depend on the surface area of the wetland, if any filling, draining or activity'"^ planned within the wetland boundary a permit will be required for that 3. #2447: Filling or grading below elevation 931.5 will require a floodplain alteration permit. A cut and fill summary would be needed to determine whether or not a net decrease of the flood storage zone will result from the planned activit>- 4. #2450: This project will be required to provide BMP’s for stormwater management. ^ ^ If grading of more than 5,000 square feet is involved an erosion control permit w ill also be required. ’ Thank ou for the opportunity to comment. Please call me at 471-6282 if you have further questions. Hafher District Technician C:\FILES\comm<nts\Orono_l 23098.doc © 6516361311 01/05/99 08:16 g :02/02 NO:520 tionrst'co Fosenf Andcfn^ ^nd Afso -tMr^ 'n* ft .m vr ^cf<on nppcrtunit} t^pic^c OllOG BuMiJt.uw.rC • .’C • ................ io. Tf • p.th.ifijr Tufiict PC • fjIrnnP Cuok CT • f-i»lirM T. ».hu’.uM PC • A Bouidcn PC • Pnljer» W P itrn^ PC .•"») M r* »*"•»' ‘ **A ^»*n,.v (*..r-..ir .m|«. Actor..v^^vinr»p.iM a s.»nfo»i . ic. -rn ^ Mr.r.i.-n **|. . yor>^'» v ri- . Wir^^M'JV rr.trrf Pf • IJ4vinii l ou.:i • • l-fir..-r « t •». I a . SMr- A H^nfon PK t Kh • icctR>*«cKi I'J* • •.rn;iomr AM.i.-'r ,> pi; . v,.'j v «jjrs pe • •iiflMPy 'A/ /Iwjrr.jun P* I S • PolM-if I . A.n r-. V ^ m.| • M.f M.tri i* v,n*. I> • Ai»*»n RitW U hmicJt PC Off:r\ St P4U» Pufhrjirf W iifM.ii .•••tf *»! * «»«• ; Mfi • Vli test'd i/tv w Ar wOunejlruu Lum ‘ BONESTROO ROSENE ANDERLIK ^ J Bonestroo Rosene Anderlik& Associates Engineers & Architects January 5, 1999 Elizabeth VanZomeren City Planncr/Zoning Administrator City of Orono Post Office Box 66 Crystal Bay, MN 55323 Re: VVoodhouse site improvements File No. 139-2447 Dear Liz: Wc have reviewed the preliminary grading plan for the proposed driveway ;uid garage improvements at the Kin Woodhouse properly. The site is located at 885 Ferndale Road in the southeast quarter of Section 2. We have the following comments with regards to engineering matters. • The overall plans appear acceptable from an engineering standpoint The proposed driveway location will impact the fioodplain (elevation 931) located west of the existing driveway. The area and volume of the floodplain should be verified prior to construction. The driveway relocation should result in no net loss of floodplain capacity. We recommend that the floodplain be mitigated on site to the area and volume that existed prior to the cunstruetion of the new driveway. Pleu.se contact me at (604-4863) if you have any questions regarding this matter. Yours very truly. BONESTROO. ROSENE. ANDERLIK & ASSOCIATES. LNC. Tom Kellogg '— Cc: Greg Gappa. City of Orono 12 NO:520 e-npiovi* H f 1-8-99 City of Orono 2750 Kelley Parkway P.O. Box 66 Orono, MN 55323 KEITH WATERS & ASSOCIATES. Inc. DESIGNERS & BUILDERS 6216 Baker Road Suite 1 iO Eden Prairie, MN 55346 (612)974-0004 fax (612) 974-0005 www.keithwaters.com License Number - 0001508 CUT AND FILL SUMMARY FOR 885 FERNDALE ROAD A total of 658.6 cubic yards of imported fill are required to raise the drive at 885 Ferndale Road. A 1480 square foot area currently lying between the elevations of 930.9 and 931.5 will be filled with 33 cubic yards. However, this reduction of the volume of the floodplain basin will be mitigated on site by removing 33 cubic yards from the remaining area lying below the 931.5 elevation. This will be accomplished by removing 3.6 inches of soil from the remaining 2957 square foot area that lies below the 931.5 elevation. The result is no net change in the volume of the floodplain basin below the 931.5 elevation on the site. Note that the entire area is currently highly landscaped and not part of a wetland. Please see the attached site plan. Sincerely, BB/hks O:\PROJECTS\CURRENT\WOODMOUSE CUT * KILL SUM,MARY l.8-99.DOC JJ.C%/pit yBir\{k:n MAIW LP^)EL- I ii' J.' / H / ;‘l •' y KEITH WATERS & ASSOCIATES. INC. Dcsigncr:» «.<: liuilJcrs Woodhouse Residence Remodel (6I2)974.00IU 6216 Baker Rood Suite 110 I'den Prairie, MN 55144 License 41508 C Copyright 885 Fcrndale Roiid W'csi Remodel Wayzala, Minnesota 16 December 1998 PERMIT RECORD Permit No* |-?oCo Date Type of Permit .ctX. •S-S>t-7/y //r/rTrt l/bU3 V'P Ipitblf 3f70 f'J-^/—n4^rrC <^•.'<.'--<■7/ ______________________-1-1-94 iUkv, ?^!S'"-yxJX^ msAjt^- Date of Application: 12/15/98 Date Complete: 12/15/98 60 day limit: 02/15/98 COUNCIL MEETING rjAN 2 51999 CITY OF OHUNO REQUEST FOR COUNCIL ACTION DATE: January 21,1 ITEM NO.; / Department Approval: Name Liz Van Zomeren Title City Planner Administrator Reviewed:Agenda Section: Zoning Item Description: #2448 Blake Bichanich, on behalf of Doug Carlson and Catherine Ray 780 North Arm Drive Top of Bluff and Average Lakeshore Setback Variances- Resolution Zoning District: LR-IB One Family Lakeshore Residential District (1 acre) Lot Area:53,790 sq. ft. (1.23 acres) Application: The applicants are requesting two variances to allow a screened porch addition to an existing residence that was built prior to the shoreland management regulations regarding the top of bluff setback. The proposed screen porch would encroach into the required 30' setback and would be located ahead of the average lakeshore setback. Staff Recommendation to Planning Commission: To recommend approval of the requested variances. PLANNING COMMISSION RECOMMENDATION: On a 5-0 vote to approve the requested variances. COLWCIL ACTION REQUESTED: To amend or adopt the enclosed resolution. Attachments A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.56, SUBDIVISION 16 (C-2&6); SECTION 10.22, SUBDIVISION 1; AND SECTION 10.24, SUBDIVISION 5 FILE #2448 WHEREAS, Doug A. Carlson and M. Catherine Ray (hereinafter "the applicants") are owners of the property located at 780 North Arm Drive within the City of Orono (hereinafter "City") and legally described as follows: Lot 7, Auditor's Subdivision No. 362, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, after due and published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on January 19, 1999, at which times all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, the applicants have applied to the City i. r variances to Municipal Zoning Code Section 10.56, Subdivision 16 (C-2&6); Section 10.22, Subdivision 1 (B); Section 10.24, Subdivision 5 to permit construction of a screened porch addition to an existing residence located in front of the average lakeshore setback and encroaching into the required 30' top of bluff setback. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS This application was reviewed as Zoning File #2448 Page 1 of 6 2. 3. The property is located in ihe LR-IB, Zoning District, where 1 acre or 43,560 sq. ft. is the minimum lot area. The property consists of 1.23 acres or 53,790 sq. ft. The Planning Commission reviewed this application on January 19, 1999, and recommended approval on i vote of 5 to 0. The Planning Commission made the following findings of fact: A. The subject lot meets the minimum lot area, lot width, street and side yard setbacks. B. The existing residence meets the 75' lakeshore setback. C. The existing residence was constructed in 1969 before the Shoreland Management top of bluff setback requirements. D. The proposed plan reduces hardcover in the 75-250' setback from 6,283 sq. ft. (27.48%) to 5,669 sq. ft. (24.8%). E. The proposed screened porch does not negatively impact lakeshore views. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variances on the health, safety and welfare of the community. Page 2 of 6 CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.56, Subdivision 16 (C-2&6); Section 10.22, Subdivision 1 (B); and Section 10.24, Subdivision 5 to permit the addition of a screen porch to be located ahead of the average lakeshore setback and within the required 30' top of bluff setback per the plan by Keith Waters and Associates dated December 16, 1998, sheet 1, project #9804, as shown in Exhibit A. Approval was subject to the following conditions; 1.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (January 25, 2000). Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 3.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of ♦' ».Twelves, their heirs, successors and assigns, hereby agree to the this resolution in the chain of title of the property. Page 3 of 6 Adopted by the Orono City Council on this 25th day of January, 1999 ATTEST: !: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner(s) STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 25th day of January, 1999, by Gabriel Jabbour & Linda S. Vee, Mayor & City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 6 OQ O »-h Avemgp, Lcdeshore Sett }taoH LOT 7. AUD. SUB. NO. 362 SITE PLAN HENNEPIN COUNTY, MINNESOTA iiifA BASED ON SURVEY BY COFFIN & GRONBERG, INC. tVCI I H VVM Date of Application: 12/16/98 Date Complete: 12/16/98 60 day limit: 02/16/98 TO:Chair Smith and Orono Planning Commission Members Ron Moorse, City Administrator FROM: DATE: SUBJECT: #2448 Liz Van Zomeren, City Planner/Zoning Administrator January 8, 1998 Blake Bichanich on behalf of Doug Carlson/Catherine Ray 780 North Arm Drive Top of Bluff and Average Lakeshore Setback Variances Zoning District:LR-IB One Family Lakeshore Residential District Minimum Lot Area:1 acre Lot Area:53,790 sq. ft. 1.23 acres Exhibits:A1 Application A2 Architect's letter B Plat map B2 Property Owner's list C Proposed plan Dl-3 Floor plans E Hardcover worksheets F Topo map G Permit record Application: The applicants are proposing to remodel the existing residence per the plans attached in the Exhibits (D1-D3 ). The proposed changes require two variances. One variance is for average lakeshore setback because the existing house is located almost entirely in front of the setback. The average lakeshore setback for the residence has slightly changed recently due to new construction on the adjacent southern lot. (Compare Exhibit C and F). ^2448 Bu hanich for Carlson/Ray 780 North Arm Drive 1/19/99 page^I Date of Application: 12/16/98 Date Complete: 12/16/98 60 day limit: 02/16/98 Another variance is required for top of bluff setback because the residence is partially located within the required 30' top of bluff setback. Pertinent Ordinances: 1.Average Lakeshore Setback-Section 10.56, Subd. 16. C, (6) and Section 10.22, Subd 1,B. 2. Top of Bluff Setback-Section 10.56, Subd. 16. C, (2) 3. LR-IB District standards-Section 10.24, Subd. 5 ANALYSIS Lot Area and Yards LR-IB District Standards Lot Area Lot Width Street Yard Side Yard Lakeside Yard 1 acre 140’35'10'75 ’ and ALS* *average lakeshore setback Subject Property Lot Area and Yards Lot Area Lot Width Street Yard Side Yard Lakeside 53,790 sq. ft. (1.23 acres) 150.58'+305’15’ (north) 27' (south) 110'to patio/deck The subject lot meets the lot area, lot width and street and side setbacks. The residence conforms to the lakeshore setback, but not the average lakeshore setback. U2448 Bichanich for Carlson/Ra^’ 780 North Arm Drive 1/19/99 page-2 ; i t ti I Date of Application: 12/16/98 Date Complete: 12/16/98 60 day limit: 02/16/98 Hardcover Distance from Shoreline Total Area in Setback Existing Hardcover Allowed Hardcover Proposed Hardcover Variance Requested 0'-75’11,310 sq. ft.305 sq. ft. (2.7%) None 305 sq. ft. (2.7%) None 75’-250'22,860 sq. ft.6,283 sq. ft. (27.48%) 25%5,669 sq. ft. (24.8%) None 250'-500’19,620 sq. ft.2,055 sq. ft. (10.47%) 30%2,095 sq. ft. (10.68%) None No hardcover variances are required for the proposed plan. STATEMENT OF HARDSHIP The architect has provided a statement in Exhibit A2. The existing house is located within the average lakeshore setback and the top of bluff setback. The proposed screen porch will encroach 7'-10’ into the required top of bluff setback. Construction of the screen porch will not interfere with the stability of the bluff. Most of the proposed work is on the street side of the residence and will not negatively impact lakeview for adjacent residences. STAFF RECOMMENDATION To approve the top of the bluff setback and average lakeshore setback for the plan shown in Exhibit C. H2448 Bichanich for Carison'Ray 780 North Arm Drive PC 1/19/99 page-3 Application # ^ V Date Received Amount Paid I CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee $250.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-conforming structures $250.00 After-the-Fact Fees (Double application fee) PROPERTY INFORMATION Site Address 7^0 K/n^Lr^f Property Identification Number (P.I.D.) OGv * IN-23 ^3 Cy)IO>________________ Attach legal description to application if not included on required surv’ey. Date P^erty Acquired___________________________________________^(month/year) I (do) no^ also own the adjacent parcels of land. Present u SToT property: ^ residential ___pother (specify) ___________ Zoning District: IR Lnkpsimr^ ^ i - ? r.- •••>. ;■ 6ech(K 10. lA •] APPLICANT 4 , ^ Phone (home)___________> .3 Name \xm TTiIC^ i A t^t>OC • Phone(work) ^ OO 4 Address: 7;City: Zip: Phone (horneXOWNER (if different than applicant) , ^ ------^-------,__________________ Name v\ frJ\rHPv^/ Phone (work) A^7.^ Address:';<.r, npVr City: /)fZc..JC________Zip: DESCRIPTION OF REQUEST Estimated Construction Cost $________________ Describe request in detail: 4 A'T'TAC.Hr .C Cv\_______ (attach additional sheets if necessary) VARIANCES REQUIRED Lot Area Lot Width Hardcover Lot Coverage Setback:Front Side Rear Other (specify) OT ^)6Cflorv 10 fSG ^ ^-a JqXJ (f C- 0-) HARDSHIP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or unusual property conditions preventing compliance with Zoning Code requirements: fT. A“TTA CM ^6 <✓V (attach additional sheets if necessary) 12/16/98 City of Orono 2750 Kelley Parkway P.O. Box 66 Orono. MN 55323 KEITH WATERS & ASSOCIATES, Inc. DESIGNERS & BUILDERS 6216 Baker Road Suite 110 Eden Prairie, MN 55346 (612)974.0004 fax (612) 9744)005 wwAv.kcithwalers.com License Number«0001508 statement of Hardship: 780 N Arm Drive We propose to add a partial second story, attached garage, covered entry, and screen porch to the existing home. The home was originally built in the late sixties in conformance with existing zoning regulations. However, current zoning regulations create two conditions that now will require variances. Both conditions relate to the location of the house on the site. The first hardship is created by the location of the existing house relative to the bluff line. Portions of the existing home lie within the bluff line setback. The proposed partial second story does not worsen this condition since it does not extend beyond the existing footprint, but technically it falls partially within the bluff line setback. The proposed screen porch aligns with the front of the house on the end furthest from the bluff line, but a small portion of it will extend into the bluff line setback. The screen porch was properly located in a manner that allows access from the hearthroom, kitchen and existing deck. Please see the proposed plans. The second hardship was created when a new home was constructed on the property to the south. The original house on the property to the south was sited closer to the lake then newly constructed house. Thus, the location of the new home has changed the average lakeshore setback to the point where portions of our home are no longer in compliance. Our home complies with the 75' lakeshore setback, but not with the newly created average lakeshore setback. We ask that variances be granted to remedy these conditions. Sincerely, Blake Bichanich BB/hks - 1 l-v.-uLv* ..i A* G:\PROJECTS\CURRENT\CARLSON RAYWARIANCE DOC RUN DATE 12/1^/96 BATCH 503 PROP AODR ONHER NAHE TAXPAYER NAHE/ADDR PROP AODR OHHER NAHE TAXPAYER NAHE/ADDR 38 06-117-23 32 0003 00605 NORTH ARH DR LAKEVXEN GOLF OF HTKA INC LAKEVIEN GOLF OF HTKA INC 855 RED OAK LA HOUND HN 55366 38 06-117-23 63 0009 00770 NORTH ARH DR BRYAN J ROSS CONSERVATOR BRYAN J ROSS 11000 PRAIRIE LAKE DR B610 EDEN PRAIRIE HN 55366 HENNEPIN COUNTY PROPERTY INFORHATION SYSTEH PROPERTY OHNERS LIST 38 06-117-23 63 0007 00750 NORTH ARH DR WILLIAH L SCHHITT H L SCHHITT 750 N ARH DR HOUND HN 55366 REPORT NO. PX635601 PAGE 9 38 06-117-23 63 0010 00780 NORTH ARH DR D A CARLSON I H C RAY D A CARLSON 8 H C RAY 780 NO ARH DR HOUND HN 55366 38 06-117-23 63 0008 00760 NORTH ARH DR HALFRID LARSON ETAL HILLIAH SCHHITT 750 NORTH ARH DR HOUND HN 55366 38 06-117-23 66 0001 00790 NORTH ARH DR C E EN6ELER 8 C H ENGELER CHRISTOPER 8 CLAUDIA ENGELER 790 NORTH ARH DR HOUND HN 55366 PROP ADDR OWNER NAHE TAXPAYER NAHE/ADDR 38 06-117-23 66 0016 00800 NORTH ARH DR R H FRANZEL ET AL RICHARD H FRANZEL 800 NORTH ARH DR HOUND HN 55366 TOTAL BATCH 503 00007 I CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORHATION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTHEHT OF PROPERTY TAXATION, TO THE BEST OF HY KNOWLEDGE AND BELIEF. DATE F. i / BY \ Avena^ Latehye Sefi o H-idoH LOT 7, AUD. SUB. NO. 362 SITE PLA^ HENNEPIN COUNTY, MINNESOTA BASED ON SURVEY BY COFFIN & GRONBERG, INC. KEITH WA 'I ^ nf / A'A i :< j‘7 V r: =1 j VM / ^ fy LL /r*?5r ■”ft /q A '\ /ii ..•-rrn W-T:rxv:J«i '•' t I—t V ti- § S i*- — <55 Xl! CDr* £j 2 vj 9c < 'T 2- liJ IJ 5^, S ) ^ ' I ) 11 :i • t r('/< y ^ X S I 'o c f A Tfj ^ ~ J ^ HAP^-COVER CALCULATION WORK^^NEET SETBACK ZONE: (CIRCLE ONE) C 0-75'J EXISTING HARDCOVER IN ZONE A. House X 75-250’250-500’500-1000’ Length Width B. " Garage C. Driveway X X X E. Patio/Deck F. Landscape Underlain By Plastic G. Other X X X X X X X X X S F. S F. S.F. S.F. S.F. S.F. S.F. s F S.F 20 S.F. S.F. S.F. S.F. S.F. S.F. TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A ■ -r B 3 OS S.F. X 100 //. ?yo S.F. cf70 PROPOSED HARDCOVER IN ZONK a: ■■ House' X Length Width B. Garage X X X S.F. S.F. S.F. S.F. S.F. I A B ff) C. Driveway x =S.F.T I ^ 1X • •ss •S.F. • 5»TA|0.s 7^ L ake , D. Siiejwrfk x •2 RS"S.F. X =S.F.3 5rtPS ( ENje^tCACH E. Patio/Deck x S.F. i*.. 4 X . =S.F. N ^ F. Landscape x S.F.r\ .1 Underlain x S.F. — ■ By Plastic ■ x •S.F. G. Other x • S.F.its _ . TOTAL HARDCOVER IN ZONE So£T S.F.A. TOTAL PROPERFY AREA IN ZONE -II, 2. no S.F.B A • - B X 100 =% Uyjr^iKS ^ASjoc/AT^'i HA^ "'COVER CALCULATION WORK lEET setback ZONE: (CIRCLE ONE)0-75'250-500'500-1000' EXISTING HARDCOVER IN ZONE • • “ A. ■ House ■ 'X 2230S F. Length Width X =S.F. X =s S.F. X =S.F. B. Garage (X _V S F. C. Driveway •f-AAAoAy X ■3/Vo S.F. X -=:/z.S.F. COAAOCudiK Co . .. .-P*.. SiJCVyqlk X XT 1»0 S.F. X ss S.F.— yi-4/^j ro'tAK^/y E. Patio/Deck X =s 2c*/S.F.^/C A AO X s=9 S F. f^lAC Trc^f Uyjit, F. fcandsoap» AtOCk X s Co S F. X =S.F. By Piasiic Paut /> r X s Z n S.F. AoHt^o A**a s / z.......G. Other X =S.F. TOTAL HARDCOVER IN ZONE _____€Z83 S.F. TOTAL PROPERTY AREA IN ZONE -22, 8£0 S.F. A •i- B X 100 =2 7. Y8 % PROPOSED HARDCOVER IN ZONE A. House X s Z-USO S.F. Length Width IJDaJ ^AftAidE.X f?'4 6^S.F. X ^ .ss 5?S.F. VE:CAUC,:r4i>Tr^^^___________X s I S.F. B. Garage ( E jiJcb .oa.chim^X 85 S.F. C. Drivcw'ay X ni 2-S.F. E>5A»ii)^ p.c.^^^.rxl X =:o S.F. o D. ftdewalk divOd . ^ht'VXD s o S.F. STAtf^ To LAKE-X s 1 ^S.F. EMTp-Y ISO E. Patio/Dcck :X =S S.F. NC. PAD X S.F. - PLA</^jTc. s*£' WALL- F'Cf<^.V-:0 o F. Landseape =;o S.F. Uaderlttim v/" r\ T/F-i o S.F. By Plastic T.rKiLl>-tA s o S.F. ptuilD PA;r.s i:)o~ 0. Other X s S.F. TOTAL HARDCOVER IN ZONE S.F. TOjAL property area IN ZONE •S.F. A -i- B X 100 % A B •i «:■' ‘ * . ' 1 .......... 7 4 .'7 V ’ f A B lAy/ r(m I* /f >^ c i w j HAPTT>COVER CALCULATION \VORK ‘"HEET /- SETBACK ZONE: (CIRCLE ONE) 0-75'75-250' Q50-5^500-1000' EXISTING HARDCOVER IN /ONr A. House X Length Width X X X B. Garage J C. Driveway ___________X X D. Sidewalk X X E. Patio/Dcck F. rif s Landscape _____ Underlain _____ By Plastic ■ X X X X X G. Other TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A -r B X 100 = PROPOSED HARDCOVER IN XONF. A. House X Length Width X X B. Garage" C. Driveway ______________X X D. Sidewalk E. Patio/Deck X X F. Landscape Underlain By Plastic X X X G. Other TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE -5- B X 100 = S F. S.F. S F. S F. 23 5*^ S.F. / 9<T£? S.F. S.F. S.F, S.F. S.F. S.F. 22. S.F. S.F. S.F. S.F. 2oSS S.F. S.F _____% S.F. S.F. S.F. S.F. 23 S.F. S.F. S.F. S.F. S.F. S.F. X^S.F. S.F. S.F. S.F. S.F. S.F. S.F. in.Qgg % A B . i / -{ • > A, r » •» A B 'yJ'O AJcnJ^ Qjunr\ ^jT. PERMIT RECORD Permit Wo. AV6/ j}ys-.a ______ 36-7/ ^799 3/V5 3/(g3L Date /<) - ^0-^9 4^- 7<j T- yj?-- 7rt 4/-^ L,-73 &-/A4-73, -7- 7-7i?" U -Si'- 7/^ ^■1'^ S‘C>' 9d ___ 7 */ / ■ 9^0 Type of Permit ___^£(LAd^jL±l<Lf V 40,^__ )jJj JdnA /jJ. __yhSLc}\^ //'^JL j^y>4tJaJ^ sJ^uXa to Application Date: 12/16/98 Completion Date: 12/31/98 Deadline Date: 4/30/99 TO: FROM: DATE: Mayor Jabbour and Members of the City Council Ron Moorse, City Administrator Paul Weinberger, Assistant Zoning Administrator January 21,1999 COUIS/CIL MEPTINQ tJM 2 5 1999 ClTy OH OHO/VO SUBJECT: #2450 Glenn Gronberg 325 North Willow Drive Preliminary Subdivision Zoning District: Lot Area: RR-IB 5.07 acres One Family Rural Residential District (2 Acre) Application: The applicant has applied for a Preliminary Plat for a two-lot subdivision of a 5.07 acre site located off North Willow Drive. The lot does contain one house, owned by the applicant that would remain on Lot 2. The proposed area for subdivision is scheduled to be pur' based by MnDot as part of the Highway 12 development plan along the existing railroad corrido. The plan has placed a stormwater pond over much of the subject lot (Note: "Exhibit M"). Pertinent Ordinances: Section 10.28 RR-IB One Family Rural Residential Zoning District Subd. 5 Area, Height, Lot Width and Yard Requirements. B. Lots. The following minimum requirements shall be observed: Lot Area Lot Width Front Yard Side Yard Rear Yard 2 Acres 200’50’30’50’ U245U Glenn Gronberg 325 Sorth Willow Drivt Preliminary Subdivision 1/25/99 Page I Section 11.03, Definition 66 b. "Class IISubdivision" A Class II Subdivision shall be a plat and may qualify for a limited review procedure established in this Chapter if it meets all of the following criteria; 1.The Subdivision results in no more than two buildable lots, one or both of which are less than five acres (217,800 square feet) of land or one or both of which have less than 300 feet of frontage on public roadway which has been accepted and opened by the City or on a private roadway open to travel or vehicular use pursuant to an easement between persons or between persons and the City. 2.The subdivision does involve the vacation or dedication of public roadways or extension of municipal utilities. 3. The subdivision does not involve any flexible zoning application. 4. 'fhe subdivision may include the creation of outlots and easements for access, open space, flovvage, conserve ‘-on, in addition to the tw'o buildable lots. Section 11.03, Subdivision 2 Creation of lots which do not abut a public or private road. Ordinance 122. This Subdivision Ordinance defines back lets as a lot typically separated fi-om a public or private road by another lot and which gains access to the public or private road via a narrow corridor. Such a separated lot is considered to be a "back lot" when the corridor is platted as an outlot. A separated lot is considered to be a "flag lot" when the corridor is platted as part of the lot. When the corridor is merely an easement over another lot, the separated lot is considered to be an "easement back lot". Front lots are defined as a lot abutting a public or private road, across which an outlot has been platted for access to a back lot. Lot Configurations Loti Lot 2 2.02 Acres Dry 0.00 Orono Wetlands 2.69 Acres Dry 0.00 Orono Wetlands ^2450 Glenn Gronberg 325 Sorth Willow Drixe Preliminary Subdivision 1/25/99 Page! ■ Access The existing 5.07 acre lot is served by a private driveway that serves two other lots. When the Spruce Acres Subdivision was approved in 1979 an outlot was created for the purposes of serving as a driveway for the three lots. The driveway was not built until the applicant's house was constructed in 1988. Prior to the construction of the house, access for Lot 1, Spruce Acres was by a private driveway with access directly to North Willow Drive. Lot 2 had a temporary easement across Lot 1 for the purposes of access. Resolution #1065 (September 11, 1979) approved the Spruce Acres Subdivision. A condition of the resolution was the private drive in Outlot A was not required to be developed until a building permit was issued for Lot 3. A copy of the Spruce Acres Plat is attached as "Exhibit G". Pri^ ate streets serving 3 to 6 units require a platted right-of-way width of 50’, and a minimum pavement width of 24'. A cul-de-sac sliould be constructed at the end of the new' street to provide room for emergency vehicle turnaround. Providing a cul-de-sac at the western edge of Lot 2, and opening the entire private street would eliminate the requirement of 3 acres for the back lot. The lot would no longer be defined as a back lot, due to having direct access to a street. Lot 1 would only be required to be 2 acres. The existing access outlot is owned by the applicant. The property owners of 345 and 365 North Willow Drive have been provided easements over Outlot A for driveway purposes. The intent of creating the new outlot is to create a orivate road joining the adjacent Outlot A within the Spruce Acres Subdivision. The road would be required to be developed, including an 80’ in diameter cul-de- sac. at the tin. . Lot 1 would receive a building permit. The existing driveway arrangement would remain in place until that time. Septic The On-Site Systems Manager has reviewed the septic sites and has determined both the primary and alternate drainfield sites meet all City and State standards. The site evaluation was completed by Swedlund Septic Service. The existing sites located on Lot 2 are conforming systems and would not be impacted by the subdivision. Drainage City Engineer Tom Kellogg has reviewed the proposed plat. Engineer comments are included as "Exhibit I". The Minnehaha Creek Watershed District has commented the site would be required to provide BMPs for storm water management. U2450 Glenn Gronberg 325 Sorth Willow Drive Preliminary Subdivision 1/25/99 Page 3 Park Dedication The Park Commission reviewed this application at their January 4, 1999 meeting. The Park Commission recommended the City collect one park dedication fee for one new lot. Lot Area and Size Lot Requirements Lot Area Lot Width Front Yard Side Yard Rear Yard 2 Acres 200'50'30'50' Lot 1 (2.69 Acres)172'50'30'50' Lot 2 (2.02 Acres)233 ‘96'43'40.4 ’ Lot 1 would be 172' where 200' is required for lot width. For Preliminary Subdivision approval a variance should be granted for this lot. The lot is .67 acre larger than Lot 2. The only other anangement would be to extend the length of Outlot A 25' which would move the front yard setback line back far enough to meet the 200' minimum requirement. Extending the length of the road would pose a risk to the proposed primary and alternate drainfield sites on Lot 1. Easements The applicant would be required to dedicate drainage and utility easements 10' along the boundaries of the properis'.) ;:d road outlot, and 5' along all internal property lines. A wetland appears on proposed lot 1. The applicant shall covenant for Type 11 and VI wetlands within Lot 1. Proposed Highway 12 Development MnDot will be rerouting Highway 12 along uHe rail corridor located adjacent to the North side of the property. The plans include MnDot purchasing the entire propetty proposed for subdivision. The plan for the site, once acquired by the State, would be to develop it as a ponding area. The state would be purchasing all three lots located in the Spruce Acres Subdivision. A map illustrating the proposed ponding plan is included with this Report as "Exhibit M". i^2450 Glenn Gronterg 323 Sorih H'lllow Drtxe Preliminary Subdivision 1/25/99 Page 4 Attachments A B C D E F G H I J K L M N O P Q Application Location Map Site Topography Plat Map Section Map Resolution Number 1065 - Approving Plat of Spruce Acres (9/11/79) P1..C of Spruce Acres Preliminary Plat (12/11/98) City Engineer Comments (12/30/98) Minnehaha Creek Watershed District (12/30/98) Septic Evaluation (12/31/98) Wetland Delineation Report (12/30/98) MnDot Highway 12 Plan Ordinance 122, Front Lot/Back Lot Standards Property Owners I ist Permit Record Planning Report PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommended by a 5 to 0 vote to: Approve the variances as presented. Staff had prepared the Planning Commission Report based on an original plan that was amended after the applicant received the staff report. The proposed plan was recommended for approval in concept without a recommendation for a variance for lot width. STAFF RECOMMENDATION: To approve the site plan as presented .o the Planning Commission with a variance to Lot 1 allowing a 172' front lot where 200' is required. Prior to Final Plat approval the applicant must complete the following: 1.Applicant to dedicate drainage and utility easements 10' along the boundaries of the property and road outlot, and 5' along all internal lot lines. t^2450 Glenn Gronbe •■g 325 Sorth miloH Dnve Preliminary Subdivision 1/25/99 Page 5 2.Applicant to develop covenant for Type II and VI wetlands located within Lot 1. The purpose of the covenant is to alert all future property owners of the need to protect the area if alterations are proposed to first obtain the necessary approvals from the Corps of Engineers and Minnehaha Creek Watershed District before applying for approvals from the City of Orono. 3.Park dedication fee for Lot 1 would be collected by the City if it is determined their would be a park impact if the lot is never developed. 4. Complete a road maintenance agreement with neighboring property owners, and develop the new street as a private drive with a cul-de-sac. 5. Grant road and utility easements over the road outlot. 6. 7. Maintenance covenants shall be provided for road and drainage improvements. Prior to filing the plat with Hennepin County the property owner would be required to complete a title opinion on the lot proposed for subdivision. 8.Stormwater drainage and BMP plans should be reviewed and approved by the MCWD and City Engineer prior to final plat approval. COUNCIL ACTION REQUESTED To approve or amend the enclosed resolution. U2450 Glenn Gronberg 325 Sorth Willow Drive Preliminary Subdivision 1/23/99 Page 6 A RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL 325 NORTH WILLOW DRIVE FILE NO. 2450 WHEREAS, Glenn M. Gronberg and Sandra L. Gronberg, (hereinafter the "subdivider") on December 16,1998, filed a formal subdivision application with the City of Orono for approval of a two lot residential plat of property legally described as: Lot 3, Block 1, Spruce Acres, Hennepin County, Minnesota WHEREAS, after due published and mailed notice in accordance with Minnesota Statutes 462.358 et. seq. and the City of Orono's Zoning, Platting and On-Site Septic Codes, the Orono Planning Commission held a public hearing on January 19, 1999, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, at their regular meeting held on January 25, 1999, the Orono City Council considered the subdivision application of Glenn M. Gronberg and Sandra L. Gronberg noting the following findings of fact: 1. 2. 3. The property is located within the RR-lB Single Family Rural Residential Zoning District requiring a minimum of 2 acres of contiguous dry buildable land within each newly created lot. The property contains a total of 5.07 acres, all considered dry buildable. The proposed plat contains two residential lots each meeting or exceeding the 2 acre minimum lot size. Lot 1 contains 2.69 acres, and Lot 2 contains 2.02 acres. 4. Lot 2 currently contains a residence that was constructed in 1988. 5.Access to all lots shall be provided by the existing Outlot A, Spruce Acres currently owned by the applicant. .36 acre Outlot A within the new subdivision Page 1 of 5 6. 7. 8. 9. shall be joined with the existing outlet for the development of a private drive to serve four lots. Lots 1 and 2 in the Spruce Acres subdivision and Lots 1 and 2 in the new subdivision. The existing private drive would not be required to be developed unlil a building permit is issued for Lot 1 within the new subdivision. Prior to a building permit being issued the private road shall be developed to City standards and opened as a private road with the City being granted access and utility easements over the entire outlot. Primary and secondary septic sites have been identified and recorded on the Preliminary’ Plat dated January 19, 1999, by Mark S. Gronberg for Lots 1 and 2. The plat would require a variance from lot width for Lot 1. The iot has a lot width of 172* where 200' is required for the RR-IB zoning district. Non-Orono wetlands are located on Lot 1. Covenants for Type II and VI wetlands shall be filed on the chain of title. The lot is scheduled to be acquired by MnDot as part of the Highway 12 redevelopment. The site is planned to be developed into a stormwater retention pond for stormwater runoff in the locality. NOW, THEREFORE, BE IT RESOLVED, that based upon either one or more of the findings noted above, the City Council of the City of Orono hereby approves the preliminary plat application for Glenn M. Gronberg and Sandra L. Gronberg for the property located at 325 North Shore Drive per the survey dated January 19, 1999, by Mark S. Gronberg of Coffin and Gronberg, Inc. attached as Exhibit A, subject to the following conditions: 1 Applicant to dedicate drainage and utility easements 10’ along the boundaries of the property and road outlot, and 5' along all internal lot lines. Applicant to develop covenant for Type II and VI wetlands located within Lot 1. The purpose of the covenant is to alert all future property owners of the need to protect the area if alterations are proposed to first obtain the necessary approvals from the Corps of Engineers and Minnehaha Creek Watershed District before applying for approvals from the City of Orono. Page'' of 5 3. Park dedication fee for I ot 1 shall be paid to the City. 4. Prior to filing the plat with Hennepin County the property owner would be required to complete a title opinion on the lot proposed for subdivision. 5. 6. 7. Stormwater drainage and BMP plans should be reviewed and approved by the MCWD and City Engineer prior to final plat approval. A Letter of Credit written to 150% of the costs shall be issued by the applicant to the City for any drainage and grading plan required on the property, also for the development of the private road for access to North Willow Drive. Outlot A shall be given a new road name, and address assignments for Lots 1 and 2 as well as Lots 1 and 2 in the Spruce Acres subdivision at the time the private road is completed. 8. Developer's Agreement has been executed. 9.Prior to new construction, future owners shall be responsible for staking and protecting the primary and alternate septic sites. The following list of final submittals must be submitted to the Planner/Zoning Administrator mo weeks prior to the regularly scheduled Council meeting on the second and fourth Mondays of each month. 1.Record plat drawings in the form of two (2) mylar copies and one (1) copy reduced to 1" = 200'. Drawing to include: A. Lot lines platted per preliminarj' survey by Mark S. Gronberg dated January 19, 1999. B.Dedication of "drainage and utility easements" 10' wide along all perimeter property lines and 5' each side of internal property lines. C. Name of plat. Page 3 of 5 2. Legal documents required: A. B. C. D. E. F. Title opinion addressed to the City. All owners, mortgage holders or others with property interest indicated therein shall sign the plat and all other documents affected by such interest. The applicant shall provide certified copies of all recorded easements currently affecting the property. Signed and executed Developer ’s Agreement and Letter of Credit for construction of the private road and drainage improvements. Signed and executed Road and Utilities Easement over Outlot A. Signed and executed covenants defining responsibility for construction and maintenance or the road in Outlot A, defining future financial obligations of affected property owners. Signed and executed covenants for Type II and VI wetlands within Lot 1. 3. Fees to be paid: Total due: $ 200.00* A. Legal review and filing fees = $ 200.00 B.♦Park dedication fee of 8%, not to exceed $4,900, to be paid upon the filing of the final plat and associated documents. Page 4 of 5 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held this ?5th day of January, 1999. ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 25th day of January, 1999 by Gabriel Jabbour & Linda S. Vee, Mayor & City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 5 of 5 i CITY OF ORONO P.O. Box 66 Crystal Bay, MN 55323 473-7357 ZONING FILE #2450 NOTICE OF PLANNING COMMISSION ACTION DATE OF NOTICE: 1/20/99 TO: Glenn Gronberg 325 North Willow Drive Long Lake, MN 55356 COPIES TO: Mark Gronberg Coffin and Gronberg, Inc 482 Tamarack Avenue Long Lake, MN 55356 TYPE OF APPLICATION:Subdivision DATE OF MEETING: 1/19/99 VOTE:5 FOR 0 AGAINST Planning Commission recommends the following: Approval as submitted. NOTES AND SPECIAL CONDITIONS: Applicant's next scheduled meeting is confirmed as: City Council January 25, 1999, meeting starts at 7:00 p.m. If you desire certified copies of the official Planning Commission minutes, they are available from the City Record ^r after review and approval by the Planning Commission. X:^PS\WPWlN60\WPDOCS\CAROlBPCACnON\2450 A Application if Date Received ^ Amount Paid 3 SO CIT\' OF ORONO - SUBDIVISION APPLICATION PROPERTY LOCATION Site address 3 Z S' Ay. Property Identification Number (PID) 33 - 2 J - V/ - oa/S Please check one - Property X abstract or ____torrens? Attach legal description to application. Z07- 3^ ^£OCk / APPLICANT Name /S/^A/iy At. /^A^dyA^AS _________________________ Address 32 S /y. ^yyylc^fu/ 3a /i/c City A^Ayg l^te f Aliy_________ _______Phone (home) Zip-SXW Phone (work) Oyjss OWNER (if different than applicant) Name __________ Address City__Zip Phone (home) Phone (work) (attach list if more than one) EXISTING LAND USE Number of Tax Parcels Development Size Present use (check) Present Zoning District / S. 03 S. ^7 Acres Dry Land Acres Wet Land Acres Total, all parcels Residential; no. of units___(_ Other (specify)_________ AR-/B PROPOSAL _j______ Division for Tax Purposes _________ Lot Line Rearrangement Only (no new buildling sites) Subdivision for New Building Sites Existing UnitsNumber of Building Sites / Proposed Gross Density Minimum Lot Size Proposed Use (check) New Units Total Units Units per /*»^7 Acres /2 ^ Sq. Ft. Dry Buildable Land •y Residential ________Other (specify)_________ • ^ » . •• A* -V ;i V* * • . '•e’j • > m •/ ,1.7 » mm IQ 01) LOtf :j2 0^I •Vis&y ‘s®K»i«Golf .., Course .1 t;*:. . •.»:9 . k* r‘ *‘ > WOOD HU. Ssll *f*^anntix S fi ryCUb fCou i/S^' OI^MIO I - . |l3j^ • • • L • s . ♦ .• # I . — ■ y •-*ir>VI M ;T^ndger, • .^//^^# :t: :vU. VLaJfee .*• 6nni '...: i'rvv-i •% . • ’ • * • • »jm _. _ _ ;:<...k.M: .<.• • T* * %k ' ^ * • A • •#: * >• iw/ffrB ^ % • _ y 000 •$ / T. //f f*. JcJ 2 % \ i @ imn n\@ |V> Csi Cli I ^ ^ «~- h- tI- L lJ S33 .117.P;.23 Liam STOMi DISTRICT DCtMARr SCMXX. DISTRICT BOUAART I*T£RX0 DISTRICT BOCNOART KMcriN county. uim<sota BUREAU or puaic service DER aRTKNT Of FRORERTt TA* A..^ »iift If Iff •aMs_________ RESOLUTION NO. 1065 F A RESOLUTION APPROVING THE PLAT OF SPRUCE ACRES . WHEREAS, the City of Orono is s municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Orono has adopted subdivision regulations for the orderly, economic and safe development of land within the City; and WHEREAS, the City Council has considered the application for a subdivision plat by George L. Osgood, the subdivider; and WHEREAS, the subdivider has completed all requirements of the platting regulations of the City, including: I 1. Dedication on the plat of rights of way for public streets and roads, shown as Willow Drive. 2. Dedication on the plat of drainage and utility easements. 3. Creation of a new private driveway shown on the plat as Outlot A. 4. Payment to the City of a Park Dedication Fee of $300.00. 5. Payment to the City of engineering and legal review fees in the amount of $50.00. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono hereby approves the plat of Spruce Acres, Hennepin County, Minnesota; subject to the following conditions: 1. Lot 2, Block 1 shall have temporary access on the existing driveway and/or farm road through Lot 1, Block 1. Before a building permit is issued for Lot 3, Block 1, a new driveway shall be constructed in Outlot A to serve all three lots. Upon completion of the new driveway, all direct access from Willow Drive to Lot 1 shall be eliminated. 2. The aforesaid plat shall be filed with with the Hennepin County Recorder's Office on or before March 11, 1980 together with a certified original copy of this Resolution. The app: oval granted by this Resolution shall expire if the plat has not been filed by the date specified above. In that event, it will be necessary to file a new application with the City of Orono for subdivision review. , Dated this day of September_ _ _ _ _ _ _ _ _^ 1979^- / {Waiter R./Benson, Clerk/Administrator STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF ORONO The undersigned duly qualified and acting City Clerk/Administrator of the City of Orono hereby certifies that attached hereto is a true and correct copy of the original Resolution passed by the City Council of the City of Orono on September 11_______y I979> approving THE PLAT _ OF SPRUCE ACRES ____________________ • _______________ on file in the office of the City Clerk/Administrator, City of Orono. (Seal) SCALE IN FEET 50 100 r G GORDON R. COFFIN CO. INC. ENGINEERS 8 LAND SURVEYORS LONG LAKE . MINNESOTA Final Plat of Spruce Acres //Jr/ o/ Mr 0/ ,, Towas^ ifiHrrfh 0 IS /l4r// • Mr SM /fAt r I •S}•S 1” 3'JRL!NGT0.N •NORTrlER.N A -i::(FCRWERLY 75-IE rJRST »*,l» iJt ¥ « RAiLROAD Ol Ol« * 11 Iw QA II M»^V OA M%/ CCWPANY) Uu/4 /nr 0/ Syrfinf/m AhrMem I/K. r%n 33; JS2L2S.CAST o X J.- «o r 434.58 cr/t */ JtcAm/t Ht Ttr'iyuA HiMtrfh , »uf9* ff 4/ iMr /M L«\’ ?l *1 BLOCK 10 fO 664.51 3JLS SizSd' 10 CP I 11 I__ 3*/5 __________JL2-2P ____ 312.00 'I.*9 81 ZtrS ___^SIS>____________» lil2 S B L 5=3 kJi"0UTL0T 82400 A is 1321.51 \CAST LEVERl.NG ’5 ^A^rrM /mr 0/ /Ar SruM iS acres 0/ Mr rflA 0/ Mr S£4 0/ Src/fcn S5, Tcnnshfp /iS HreM | /bnqr /$ Wat 0/ Mr SM IX O B t. ¥%r%r% 'SWOI'Ij vV00C»i-IAVE.\' • • • N ORDINANCE NO. SECOND SERIES 9 the city council of ORONO ordains as FOLLOWS: SECTIONCodeSecuoaU.03,SubdmsiOD2areMConet j- •Xoc-Back" - A lot W'>«Uy «pax^ Such a separated rr4"-?“““'r£'4^ aa "easement back lot". ^ - A 1« .»U» . -» “ t— platted for access to a back lot. section 2. Municipal Zoning Code Section 10.03 is amended by addmg Subdivision 27 which shaU read as roUows; Subd 27. Special Standards for Back Lots 1“^ 1; L dcrmcd in' this section which were crewed as f following 5 of the Orono Subdivision Code: Dimensional standards for back lots shall be as follows 1. Lot area shaU be 150% of the zoning district requuement. 2. Lot width measured parcel to street yard setback line of a lakesnore back lo‘- « setback line of a nonlakesh^ tf-t vLd “front yard for any back lot will be a yard startmg ’'J'®” {” ^ck lots shall meet corridor ends and the lot begins ^*0 Wceshore setback Uie lot width standard at the shoretoe. at the lakes line, and at the so-eet yard setback Une. m A. 4. 3 The depth of the required street yard or front yard shaU be 150 % ■ of the zoning district front yard requirement. The required side yard and rear yard depths for back lots shall be 150% of the zoning district yard requirements. The required lakcshote yard of a lakeshore back lot shall meet the zonmg district lakeshore yard requirements. R Dimensional standards for front lots. A front lot created as p^ of a frontAiack lot division shaU meet all zoning distnct setback standards, except that the required side yard of the front lot adjacent to the access outlot shall be equivalent to the side street yar reouirement for that zoning district. C. Access requirements. Access ouUois shall be 30' miBimum width, and shaU be wide enough to accommodate t^ge, snow removal and screening without encroaching on neighboring properties. In aoproving front/baclc lot divisions, the City may require that both' front lot and back lot share a driveway access accet, outlot if CouncU detennines that creatmg an additional access to the existing street will be a potential safety hazard. Driveways within a back lot shall be located at least 10 from the side or rear lot lines of adjacent lots. No more than two residences may be served by a driveway located within an access outlot. No access outlot may be planed abuning an adjacent access except when the intent is to combine the two access ouUots f creation of a pubUc or private road meeting City standards. 1. 2 o. 4. 5. D. Screening requirements. 1. Driveways constructed in access outlets sh^ ^t screened by fencing or vegetarion at the aU points to the rear of the required street yard of the as to eliminate intrusion of vehicle headlights mto the side yard of adjacent lots. I r 1. J. • vard of the bade lot shall be adequately screened by T*'*- _ nr veeetation at the discretion of the City, so as to fSte intrusion of vehicle headlights into the side or rear yards of adjacent lots. fr^teme"*e“cod^^^^^ “uowtf a^do'nS requirements: Acc-ssory structures within a back lot shaU be allowed no closet *3^ lO'To a neighboring property ’s side or rear yard. shall not be allowed within the required street ^^'^fTb" fwii the reouued rear yard of a front lot which abuts the street yard of a back lot. No accessory structure sbaU be allowed within an access ouUot. SECTION 3. Orono Municipal Code Section 11.31. Subdivision 3 is hereby do'eted and the following language substi^ted in its place: subdivision S: Double frontage lots, access to lots, and hont/back lot dlvistons. A Double fronuge lots. Double frontage avoided to^ ; o4?:^^=ific disadvan.ges development from traniu anenais of topography and orientation. Access from any anerial roadway. Uts access exclusively from an anenal roa y* adjoining lots, the any anerial roadway may be . . combined access drive Council may require that such lots e se roadway. 'W'here possible, in order to limit possible traffic hazard on avoi^requiring vehicles driveways shall be designed and arranged so as to avoio req to back into traffic on any anerial roadway. Front/back lot subdivisions. 'Flag defined in this Chapter (see detimuon ot ^t-Bac 1 Frontrtiack lot divisions shaU be allo wed o dy m ^ creation of an outlot to prowde a “'“ ^ . j„ditable lot area for private toad. Such ouUot shaU not jhaU adhere to either the back or front lots. FtontUiack lot subdivisions snau the following standards: * B, ( 1. Applicability. a. b. c. • FrontAjack lot divisions may be used whea existing property dimensions are narrow and deep, such that lot ^dth does not aUow for a side-by-side lot spUt, but acreage i^ adequate to provide a "front lot" and a back lot without requiring an area variance when the area of the outlot access corridor is excluded. FrontAjack lot divisions may be used for individual "lot solits" but may not be used when subdividing a large parcerinto numerous lots if creation of a back lot is merely a convenience to the developer rather than supponed by unioue site factors. A Wback loc division shaU not be aUowed when any cxistin*^ residence on a neighboring properry aoutting me proposed access oudot is located nearer its affected side lot line than a distance equivalent • to the zonmg aistnct required front yard depth. Dimensional standards for back lots shaU be as follows: Lot area shaU be 150% of the zoning district requirement. Lot width measured paraUel to the front or sneet lot line at the street yard setback line of a lakeshore back lot, or at the rear of the front yard setback line of a nonl^eshore back lot. ShaU meet the zoning district wid^ requiremen . The street yard or front yard for any back lot wi vard staning where the narrow access f 'and the lot begins. Lakeshore back ® .^^ack width standard at the shoreline, at the lakeshore setback line and at the street yard setback Une. The depth of the required street yard or front yard shaU be 150% of the zoning district front yard requuement. The reauired side yard and rear yard depto for shall bi 150f. of the zoning district yard The required lakeshore yard of a lakeshore back 1 meet the zoning district lakeshore yard requuemen . a. b. c. d. 5. ■ Dimensional standards foe front lots. A front lot created « part Is fto“ lot adjacent to the access oudot shafr ^ equivalent to the side street yard requirement for that zonmg distnct. 6. Access requirements: a.Access outlots shall be 30' minimum width, and snafl be wide enough to accommodate drainage, snow removal md Ireerg without encroaching on neighboring propemes. b.In aonrovinv frontrtiack lot divisions, the City may require hafhX front lot and back lot share a driveway access within the access oudot if Council an additional access to the existmg s.reet wdl b. a pc-t. safety hazard. c. d.No more than two residences may be served by a driveway located within an access outlet. e.No oudot may be planed abuning an adjacent outlet ««pt win the intent is I combine the two «c-ou^“ for nation of a pubUc or private road me-tm. City Standards. pI'niTafk S"ns“tu the screening requirements and accessory s Section 10.03, Subdivision 27 can be met. The requiremenu mdpla^ those frontAiack lot divisions whicn receive p approval after January 1, 1994. SECTION 4. Adoption and publication. °'f^II^uII'’pubUcauon. Pioneer and die Inker newspapers and shall become eneenve immediately up • • Mop«d .y .e " December . 1993. by a vote of ^ ayes and _XL 13 day of 6oio'ihy M. '-‘'y Published ih the Laker/Pioneer newspapers the week of 12/27/93. > i RUN DATE 12/09/9# BATCH 502 PROP AODR OWNER NAHE TAXPAYER NANE/ADDR 5# 3S-118-23 15 0015 02505 HAYZATA BLVO H WASHINGTON SCIENTIFIC INO WASHINGTON SCIENTIFIC IND P 0 BOX 340 LONG LAKE IM 55356 HENNEPIN COUNTY PROPERTY INFORHATION SYSTEH PROPERTY OWNERS LIST 38 33-118-23 31 0010 00038 ADDRESS UNASSIGNED BN RY CO GN RY CO report NO. PI435401 PAGE 15 38 33-118-23 41 0004 02400 WOODHAVEN DR HILTON H BIX HILTON H BIX 2400 WOODHAVEN DR LONG LAKE HN 55356 PROP ADDR OWNER NAHE TAXPAYER NAHE/AODR 38 33-118-23 41 0005 02450 WOODHAVEN DR K A EDWARDS SDK WALTER KIH EDWARDS 8 BOmiE WALTER 2450 WOODHAVEN LONG LAKE HN 55356 38 33-118-23 41 0006 02500 WOODHAVEN DR T H HYDE SLA HYDE TODD S LIESL HYDE 2500 WOODHAVEN DR LONG LAKE HN 55356 38 33-118-23 41 0007 02550 WOODHAVEN DR G E S L K HUTCHINS GEORGE E S LINDA K HUTCHINS 2550 WOODHAVEN DR LONG LAKE HN 55356 PROP ADDR OWffiR NAHE TAXPAYER NAHE/ADDR 38 33-118-23 41 0012 00365 WILLOW OR N GEORGE L OSGOOD ETAL GEORGE L OSGOOD 365 WILLOW DR N LONG LAKE HN 55356 38 33-118-23 41 0013 00345 WILLOW DR N GEORGE L OSGOOD ET AL LARRY 0 OSGOOD 365 WILLOW DR N LONG LAKE HN 55356 38 33-118-23 41 0014 00325 WILLOW DR N GLENN S SANDRA GRONBERG GLENN H GRONBERG 325 WILLOW DR N LONG LAKE HN 55356 ' V* V PROP AODR OWNER NAHE TAXPAYER NAHE/AODR 38 33-118-23 41 0015 00038 ADDRESS UNASSIGNED 0 N S S L GRONBERG GLENN H S SANDRA L GRONBERG 325 N WILLOW OR LONG LAKE HN 55356 38 33-118-23 42 0008 02680 SILVER VIEW DR SPEAK THE WORD CHURCH SPEAK THE WORD CHURCH 515 JERSEY AVE S GOLDEN VALLEY HN 55426 38 33-118-23 42 0009 02650 SILVER VIEW OR J V S D H CROTTEAU JOHN V S D0I04A H CROTTEAU 2650 SILVERVIEW DRIVE ORONO HN 55356 PROP AODR OWNER NAHE TAXPAYER NAHE/ADDR 38 33-118-23 42 0013 00038 ADDRESS UNASSIGNED RICHARD S PATRICIA HEYER HICHAEL HILDELINK 85 GOLDEN VIEW DR LONG LAKE HN 55356 72 33-118-23 14 0005 00401 WILLOW DR CHURCH OF ST GEORGE CHURCH OF ST GEORGE 401 WILLOW DR LONG LAKE HN 55356 TOTAL BATCH 502 00014 ^'1 iiTKliLT Js). . 1 PERMIT NO. 11 IIOp- 7 DATE PERMIT RECORD TYPE OF PE ' =5 9'JoS'<^ / J/>Jy) /MB. j<^ '/S s ^vj^ct^/o, df).X 1 V t / ^ ■' JL/^ . •-p ' ^ ‘ •- • •v^» -N^ ____.jO- %•• • ••• /.\‘ m 7; ___s'- .'M • I ■A O 7^7 yP'//-7 // 9*3 ^ c ' P&^c.,6tt'U>> 3i>u:.iOXA. 6C-^ ' 'i ■ . ^ ; ■*• . ’., . . A'i-J-Vt-; '-fk^7-•• ■ ■•■ ■•;•=• • '•i"*^«?*T'V..vv' ... • ••. >• • • •*.•*•*•■ • • • ^ Application Date: 12/16/98 Completion Date: 12/31/98 Deadline Date: 4/30/99 TO: FROM: DATE: Chair Smith and Orono Planning Commission Members Ron Moorse, City Administrator Paul Weinberger, Assistant Zoning Administrator January 11,1999 SUBJECT: #2450 Glenn Gronberg 325 North Willow Drive Preliminary Subdivision-Public Hearing 3 Zoning District: Lot Area: RR-IB 5.07 acres One Family Rural Residential District (2 Acre) Application: The applicant has applied for a Preliminar>' Plat for a two-lot subdivision of a 5.07 acre site located off North Willow Drive. The lot does contain one house, owned by the applicant that would remain on Lot 2. Pertinent Ordinances: Section 10.28 RR-IB One Family Rural Residential Zoning District Subd. 5 Area, Height, Lot Width and Yard Requirements. B. Lots. The following minimum requirements shall be observed: Lot Area Lot Width Front Yard Side Yard Rear Yard 2 Acres 200’50’30’50’ ^2^50 Glenn Gronberg 325 Sorth Willow Drive Preliminary Subdivision 1/19/99 Page I t Section 11.03, Definition 66 b. "Class IISubdivision" A Class II Subdivision shall be a plat and may qualify for a limited review procedure established in this Chapter if it meets all of the following criteria: 1. The Subdivision results in no more than two buildable lots, one or both of which are less than five acres (217,800 square feet) of land or one or both of which have less than 300 feet of frontage on public roadway which has been accepted and opened by the City or on a private roadway open to travel or vehicular use pursuant to an easement between persons or between persons and the City. 2. The subdivision does involve the vacation or dedication of public roadways or extension of municipal utilities. 3. The subdivision does not involve any flexible zoning application. 4. The subdivision may include the creation of outlots and easements for access, open space, flowage, conservation, in addition to the two buildable lots. Section 11.03, Subdivision 2 Creation of lots which do not abut a public or private road. Ordinance 122. This Subdivision Ordinance defines back lots as a lot typically separated from a public or private road by another lot and which gains access to the public or private road via a narrow corridor. Such a separated lot is considered to be a "back lot" when the corridor is platted as an outlot. A separated lot is considered to be a "flag lot" when the corridor is platted as part of the lot. When the corridor is merely an easement over another lot, the separated lot is considered to be an "easement back lot". Front lots are defined as a lot abutting a public or private road, across which an outlot has been platted for access to a back lot. Lot Configurations Loti Lot 2 2.02 Acres Dry 0.00 Orono Wetlands 3.05 Acres Dry 0.00 Orono Wetlands U2450 Glenn Cronberg 325 Sorth HWow Drive Preliminary Subdivision 1/19/99 Page 2 Access The existing 5.07 acre lot is served by a private driveway that serves two other lots. When the Spruce Acres Subdivision was approved in 1979 an outlot was created for the purposes of serving as a dri veway for the three lots. The driveway was not built until the applicant's house was con.structed in 1988. Prior to the construction of the house, access for Lot 1, Spruce Acres was by a private driveway with access directly to North Willow Drive. Lot 2 had a temporary easement across Lot 1 for the purposes of access. Resolution #1065 (September 11, 1979) approved the Spruce Acres Subdivision. A condition of the resolution was the private drive in Outlot A was not required to be developed until a building permit was issued for Lot 3. A copy of the Spruce Acres Plat is attached as "Exhibit G". The proposed plat shows the new Lot 1 gaining access to a private drive that was approved to serv'e only 3 lots. The Gronberg Subdivision would create a fourth lot being served by the private driveway. In December, 1993 the City Council amended the Subdivision Code to state "no more than two residences may be served by a driveway located within an access outlot". Flag lots and easement back lots as defined in the Subdivision Code can not be created. Orono Municipal Code Section 11.31, Subdivision 5 states "Front^ack lot divisions shall be allowed only in conjunction with the creation of an outlot to provide access from the back lot to the public or private road. Such outlot shall not be allowed as creditable lot area for either the back or front lots". Under the existing Code this lot arrangement would not be allowed because it does create a "flag lot" (Lot 1). If an access outlot is created to serve the back lot, the required lot area would be decreased by approximately 12,500 s.f. (.28 acres = 50' by 250' access outlot). The Code also would not allow the new access outlot to be created. Subdivision 27 (C)(5) states "no access outlot may be platted abutting an adjacent access outlot except when the intent is to combine the two access outlots for creation of a public or private road meeting City standards". Private streets serving 3 to 6 units require a platted right-of-way width of 50', and a minimum pavement width of 24'. A cul-de-sac should be constructed at the end of the new street to provide room for emergency vehicle turnaround. Providing a cul-de-sac at the western edge of Lot 2, and opening the entire private street would eliminate the requirement of 3 acres for the back lot. The lot would no longer be defined as a back lot, due to having direct access to a street. Lot 1 would only be required to be 2 acres. The existing property owners of Lots 1 and 2, located at 345 and 365 North Willow Drive would have to enter into an agreement to develop the private street as they are joint owners of the access outlot. M2450 Glenn Gronberg 325 Sorth lit How Drive Preliminary Subdivision 1/19/99 Page 3 Septic The On-Site Systems Manager has reviewed the septic sites and has determined both the primary and alternate drainfield sites meet all City and State standards. The site evaluation was completed by Swedlund Septic Service. The existing sites located on Lot 2 are conforming systems and would not be impacted by the subdivision. Drainage City Engineer Tom Kellogg has reviewed the proposed plat. Engineer comments are included as "E.xhibit I". The Minnehaha Creek Watershed District has commented the site would be required to provide BMPs for storm water management. Park Dedication The Park Commission reviewed this application at their January 4,1999 meeting. Park dedication fee would only be collected for one additional lot. Lot Area and Size Back lots are required to meet 150% of the required lot area. The proposed Lot 1 would be required to be 3.0 acres. The depth of the required street yard or front yard shall be 150% of the zoning district standard. The front lot created as part of a front/back lot division shall meet all zoning district area, width and setback standards, except that the required side yard of the front lot adjacent to the access outlot shall be equivalent to the side street yard requirement for the zoning district. Lot Requirements RR-IB Lot Area Lot Width Front Yard Side Yard Rear Yard Front Lot - 2 2 Acres 200'50'30 ’50' Back Lot -1 3 Acres 200'75'45 ’75 ’ Proposed Lot 2 contains an existing shed that is located 15* from what would become the rear lot line. The shed would be required to be removed as a condition of approval for a final plat. U2450 Glenn Gronberg 325 Sorth Willow Drive Preliminary Subdivision 1/19^99 Page 4 Easements The applicant would be required to dedicate drainage and utility easements 10' along the boundaries of the property and road outlot, and 5' along all internal property lines. A wetland appears on proposed lot 1. The applicant shall covenant for Type II and VI wetlands within Lot 1 Proposed Highway 12 Development MnDot will be rerouting Highway 12 along the rail corridor located adjacent to the North side of the property. The plans include MnDot purchasing the entire property proposed for subdivision. The plan for the site, once acquired by the State, would be to develop it as a ponding area. The state would be purchasing all three lots located in the Spruce Acres Subdivision. A map illustrating the proposed ponding plan is included with this Report as "Exhibit M". Staff Recommendation Table the Preliminary Plat to provide applicant with an opportunity to redesign the subdivision to meet zoning standards, and to address concerns for access to the property. Other items that will need to be addressed prior to Final Plat approval: 1. 2. Applicant to dedicate drainage and utility easements 10' along the boundaries of the property and road outlot, and 5' along all internal lot lines. Applicant to develop covenant for Type II and VI wetlands located within Lot 1. The purpose of the covenant is to alert all future property owners of the need to protect the area if alterations are proposed to first obtain the necessary approvals from the Corps of Engineers and Minnehaha Creek Watershed District before applying for approvals from the City of Orono. 3. 4. Park dedication fee for Lot 1 would be collected by the City. Complete a road maintenance agieement with neighboring property owners, and develop the new street as a private drive with a cul-de-sac. 5. Grant road and utility easements over the road outlot. 6. Maintenance covenants shall be provided for road and drainage improvements. H2450 Glenn Gronberg 325 .Worth Willow Drive Preliminary Subdivision 1/19/99 Page 5 7. 8. Staff recommends the existing shed shall be removed from Lot 1 or relocated to meet setback standards for the zoning district. Prior to filing the plat with Hennepin County the property owner would be required to complete a title opinion on the lot proposed for subdivision. Attachments A Application B Location Map C Site Topography D Plat Map E Section Map F Resolution Number 1065 - Approving Plat of Spruce Acres (9/11/79) G Plat of Spruce Acres H Preliminary Plat (12/11/98) I City Engineer Comments (12/30/98) J Minnehaha Creek Watershed District (12/30/98) K Septic Evaluation (12/31 /98) L Wetland Delineation Report (12/30/98) M MnDot Highway 12 Plan N Ordinance 122, Front Lot/Back Lot Standards 0 Property Owners List P Permit Record U2450 Glenn Cronberg 325 North Willow Dn\e Preliminary Subdivision 1/19/99 Page 6 ml m Bonestroo Rosene Anderlik & ^Vl ^ Associates Engineers & Architects December 30,1998 Elizabeth VanZomeren City Planner/Zoning Administrator City of Orono Post Office Box 66 Crystal Bay, MN 55323 Re: Gienn Gronberg Subdivision File No. 139-2450 Bonestroo. Rosene. Anderlik and Assoaetes. Inc Is an Affirmative ActioryBqusI Opportunity Bmployer Principals: Oxto G Bonestroo. PC. • Joseph C. Anderlik. P.E. • Marvin L .........i. PC • Richard C Turne.'. PC • Glenn R. Cook. PC • Robert G. Schunicht. PC • B Bourdon. PC • Robert W. Rosene. PJ. and Susan M. Cberiia C P.A.. Senior Consultants IAssociate Principals: Howard A. Sanford. PE. • Keith A. Gordon. Pc • . Pfcffeffe. PE • Richard W Foster. PE. • David O. Loskota. PC. • Robert C Russek. A U H ^ Hanson. PX, • Michael T. Rauirr.ann. PE • Ted K Field. PC. • Kenneth P. Anderson. PE. !, Rolfs. PE. • Sidney P Williamson. PC.. LS. • Robert F Kotsmith • Agnes M. Ring • Michael P Rau. PE. • Allan Rick Schmidt. PE. Offices: Sr. Paul. Rochester. Willmar and St. Cloud. MN • Milwaukee. Wl Wedsite: wwwbonestroo com 2. Dear Liz: We have reviewed the preliminary plat for the proposed two-lot Gronberg subdivision. The site is located west of Willow Drive and north of Woodhaven Drive in the southeast quarter of Section 33. We have the following comments in regards to engineering matters. 1. Access: Access to the existing home on the property is across a private driveway located on Outlot A between the Gronberg site and Willow Drive. The existing driveway has a gravel surface and serves two other properties north of Outlot A. Access to the proposed Lot 1 would be across the existing driveway. The drawing that was submitted shows the prop>osed Lot 1 abutting Outlot A at a 25-foot width. To be consistent with City standards we recommend that Outlot A be extended westerly approximately 280 feet at a 50-foot width along the south side of proposed Lot 2. A cul-de-sac should be constructed at the westerly end of Outlot A to provide room for emergency vehicle turning movements. The private driveway should be reconstructed to a minimum paved width of 24 feet to meet current City standards for a private street serving 3 to 6 units. Plans and specifications for any street improvements should be provided for review. Preliminary plans from MnDOT indicate that this property will be impacted by the proposed T.H. 12 realignment. Plans should be submitted to MnDOT for their review. Grading: A grading and erosion control plan for the entire site should be submitted for review. Erosion control measures should be in place prior to any grading. Additional erosion control will be needed during construction of the house and septic system. Drainage: A drainage area map and drainage calculations for pre and post development conditions should be submitted for review. Phosphorous loadings leaving the site should be limited to a maximum of 0.28 pounds/acre/year. Storm drainage impacts to the existing properties south of the site should be reviewed. Ponding does not appear to be practical on this site however, some sort of best management practice (BMP) such as vegetated buffer strips may be effective in treating runoff leaving the site. Plans should be submitted to the Minnehaha Creek Watershed D’ net for their review. 4. Easements: Drainage and utility easements should be provided 5 feet wide along all interior lot lines and 10 feet wide along the roadway right-of -ways. Drainage easements should be provided across any drainage ways. 5. Financial Guarantee: When the plans have been completed we can prepare an estimate of the total cost for the street improvements to determine the amount of the financial guarantee required if the City so desires. Please contact me at (604-4863) if you have any questions regarding this matter. Yours very truly, BONESTROO. ROSENE. ANDERLIK & ASSOCIATES. INC. 3. Tom Kelloggra Cc: Greg Gappa. Citv of Orono 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 ■ Fax; 612-636-1311 Minnehaha Creek r— • 1^-1 ^3^ Watershed District J Improving Quality ofWater, Quality of Life Gray FresIrMter Center H’.vys.lSilS.Navarre Men: 2500 Shady^nod Road Excelsior. MN 55331-9578 Phone: (612) 471-0590 Fax:(612)471-0682 Email: admin 8 minnehaha creek.org Web Site: www.minnehahacreek.org Board of Managers Pamela Q.BIixt James CalkL's Lance Fisher Monica Gross Thomas W.LaBounty Thomas Maple, Jr. Malcolm Reid e.-‘ December 30, 1998 Elizabeth Van Zommeren City of Orono P.O.Box 66 Crystal Bay, MN 55323-0066 .. ' RE: Review of Proposed Projects Dear Ms. Van Zommeren: We have reviewed the site plans for proposed projects in Orono which will be on public neannp m January. Our review shows that several of these projects will need permits from the Minnehaha Creek Watershed District. The following comments apply: 1. #2410: No MGWD stormwater permit is required. There appears to be no wetland Bs/WID/ or floodplain impacts. If the project involves grading of more than 5,000 square feet * an erosion control permit will be required. ^ permit will be required to address the issues of rate control and VOCrT/ Bh^’s. Buffer zones will be required around all wetlands. The width of those lunREU buffers will depend on the surface area of the wetland. If any filling, draining or excavating is planned within the wetland boundary a permit will be required for that activity. 3. #2447: Filling or grading below elevation 931.5 will require a floodplain alteration \f^ooOHOU permit. A cut and fill summary would be needed to determine whether or not a net ' -------- decrease of the flood storage zone will result from the planned activity. 4. #2450:^ This project will be required to provide BMP’s for stormwater management. If grading of more than 5,000 square feet is involved an erosion control permit will also be required. Thank you for the opportunity to comment. Please call me at 471-6282 if you have further questions. Sincerely, ©Nnltd 0*1 neydad p8^ oomriig lout 30% poit oonMiw MSit. ' iim Hamer District Technician C:\FILES\comments\Orono_l 23098.doc K TO: FROM: DATE: Paul Weinberger, Assistant Zoning Administrator Stephen Weckman, On-Site Systems Manager December 31,1998 SUBJECT: Septic Review for Application #2550, Glen Gronberg - Preliminary Plat The proposed two lot subdivision includes septic system testing and design for two drainfields on each lot. All of the drainfield sites meet City and State Regulations. The Plat includes an existing residence which has a septic system that has been confirmed by the City as being in compliance will current State Rules. One future drainfield on this lot was tested by Swedlund Septic Service. The new lot has also been tested by Swedlund to confirm the presence of two drainfield sites. These drainfield sites are located on little or no slope and meet all City and State Regulations. Based on the above information, staff would recommend approval of the application. The City requires that all draifield sites be fenced off prior to any grading or land alteration on the property. Arlig Environmental. Inc.L ■. 2f NV- i- -i .•* P.O. Box 1842. Minnetonka. Minnesota 55345-J842 Phone No: 612/974-9856 To: Mr. Glenn Gronberg From: Patricia Arlig Date: December 30. 199S 1) WETLAND DELLNT a TION Orono , Minnesota t«thin(NE'/0ofthe SE V4 of SEC t»0>-'33 TU8N. F-.22W ,‘**r. V-.-. • cr'i't"* Arlig Environmental was retained to ccmclexe a v/e:iar.a celmeix.or. c.: J-ti 5; - -r. referenced above. The propeny is located on the west side or vt mou' ^ ^ the Burlington Northern Rail Railroad trades. cu!-ae-sac encs r.n.. ..ec .../.a ./ .o house on the propenv. The owner plans :o subo-.v.ce the p.cpe;.> - single family rLdences on adjacent and nearby parcels. There are ranrea. trr.:::s .tea. .n= ...n-. end of the property. According to the Minnesota Wetland Conservaticr: Act (V/C^> delineated using the guidelines of tne FEDERAL v.. Wetla :4DS (1989) and the C orps of ENOiNnERS We.^and ^ -Lc available maps were reviewed pnor :o i.-.e ::e:a ceiineat.or.. - -- • designates the soil in the site vicinity as Usie^- loan, Le :>ueur loam, and ShoreMOod silly day Iccm which are net listed as hyd.nc Soi.. publication Soil, of the United St^^anc as - Lm. and Hamel loam Wnich are listed as (PFOlCdTEMCd) for this property. Copies or me 2>oS a.na NVvx n.cOi c. •• . attached to this report. My assistant and I visited the rite Thursday. December 17 1998 to site The weather was cold anu cioudy. Typicaliy, water levels a.e w.g..es. .** - --.. c- »•••> season and recede in the late summer. There was a iig.nr snew cove; on ;n. precipitation in the project vicinity was slightly above norma: water levels would be below mid-growng season concit.cns at me .irr.e ..i ti-..^ ....... —• The preliminarv determination of potential wetland edges was baseo on vcietat.c^^ . also checked for physical indications such as low elevations in t.ne lanascape ^ .:v bv diegina holes to a depth of «24" using a narrow bladed s.novel ac uplanc ana wetia:.- bcatioL ^ A soil probe with a 3/4" opening was also used to retrieve soil samples tor mspe.ti -. 9%Q%lw€tjGronber^ Orono Soil pits were made earlier that day for percolation tests. Severai of the tes: holes v/ere open and could be observed for soil color and texture. Soil colors were deienrJnec by matc'ning ihem to a Munsell Soil Color Chart. The soils were examined for hydric characteristics suca as: low chroma, organics, mottling, gleying, and moisture. Soil samples were observed at points inside the basins with some wetland characteristics, at the basin/wetland edge, and into the upland zones. The soil pits were marked with orange stake flags labeled “A” ’viihin the wetland, “3” at the wetland edge, and “C” at the upland pit. Conditions at the soil p-ts near the dehneZiew wetland edges are described on attached Data Forms. The wetland edge is usually determined to be near the point where evidence or subsunace water is within 12" of the ground elevation, where at least 50% of the vegetation is hydrophytic, and where hydric soil is encountered. In the areas delineated as wetlanas at this site, the identifiable vegetation was more than 50% hydrophytic and hydric soils plus evidence of wetland hydrology were found. Wetland 1 is mostlv a T>pc 6 wetland with reed canarv' grass (T>pe 2) areas at the fringe. The wetland is designated on the NWI map as PFOlCd/PEMCd. The wetland has a variety of vegetation including dominants of willows, red-o>ier, and reed canary' grass. There are ferns, • willow shrubs and aspen near the wetland edge. There is some upland golden rod (Solidago * canadensis) just upgrade of the wetland edged. The soil characteristics were rv pica! ot Hamel loam. There was no standing water in the wetland and no water in the pits i placed wire stakes with numbered pinJe flags at the edge of this w etland basin. I also placed wire stakes with orange flags at the soil pits notec on ue auacnec Data rerms. The flags are labeled “A” in the wetland ‘'B” at the wetland edge, and ‘C" at an upland pit Data Forms - Routine Onsite Determination Method were compieied for conditions at the wetland and are attached to this report. Other small patches of reed canary grass with aspen or willows were noted. However, those areas also included upland vegetation such as fescue, smooth broms and oaxi i lOund only the one wetland basin described above on thus prcceny. The Minnesota rules require that designers attempt to avoid wetland impacts. If your plans include fill or grading in the wetland basins, you will need a Wetland Alteration Permit from the Minnehaha Creek Watershed District (MCWD). The delineated wetland edge must be shown on your grading plan. Please contact me at 612-974-9856 with any questions regarding wetland issues for this site. 9S082u<r_Girtfn^<ry Orono SCS map Orono, Hennepin County Gronberg property • *Ltff mm .vA®^ ;'v C.:Cu ■'-'l-.v ., N •V.Co •• ra . &LtB Gc»' Orono School •j '^,- h ■ - f -v:yjtB • V u i 4. 73 T« 'HDcr Rji 1i/ -^rK I . >*:* iHaf xV^'vi — iii: I •> .-::!:• ri^-V-Ts • '1,', •••.^: . ••• • * ■. j/.-.-^.-h-/T.;—*;^r :;j: t, ;*v- x , . » ^ ^.N^r* '•i* .A:r*..;.-*'-;r > •LtB .'»■ ,L-mB'wm 0--C X" >V .L r.V Ha\-:gwB’5w§ - _ ^ wN. • , f Gc> Mt- • y vi LtB^ IrB SwB--\Ha. iLrB LtB HbB \■t *: f.?Ha • i LrD lS LtB/t/^ *• I 3L _ f I Cn Du Gj r- Diimlas silt loa.n Glencoe siin' clay loa.-n Hamel liumi i r Les:e:- loo r. ' K • , ^ ^ 4^^ • ••w ••• AA-i-v :.^.;.V j i-//r. .'V' A':-./. ^!lU‘ V i • from NWI map Orono, Hennepin Comity Gronberg property' EXCELSIOR quadrangle \ •PL^Cjk « ■rOrono /Hpgh Sch ▼ ^ • fEMC; -i,^PEMC w PE,MF ! uoi o. 0 \ \peM£Fy PEMCd - :a Mu < . P^MC.d ii, fOfS. DATA FORM ROUTINE ONSITE DETERMINATION METHOD Soil Fit l-A Field Investigator(s): Arlig Date: December 17, 1993 Countv: HENNEPIN Plant Commtmity: Type 6 Site Information: Glenn Gronberg,Plan Community a: this Point: Type 2 WiUow Drive, ORONO, MN MNDN"R no N'Wl PFOlCd/PEMCd « •• « « • • • UllVirOrJllCuUll CUilUlUUiid ai Uifc piOAlL UiV ^----^ Yes J?_ No _Railroad property (embaakraent for tracks) just north of the wstJand. Yard surrounding the wedand is mowed grass right to edge of basin. May have been channeled in past, but not impaaed latety. Diverse vegetauca m main bodv of wetland. Test pits near edge in shrubs.__________________----------------------------------------------------------- DOMINANT VEGETATION Common Name Species Name % Cover Indicator Status Siranim 1. Reed canary grass 2. Black willow Phalaris arur.diriacea ! 70Ya FACW^ Sali.x nigra 3. Red-oz:cr dogwood Comus stolonifera 20% <10% FACW FACW grass'herb shrub shrub 4 New England aster Aster novac-angliae <10$'o FACW forb/herb 5 Trembling aspen Populus tremula <10%FAC shrub 3. Horse tail fern Equisemm arvense <10%FAC fem/herb 7. 8 9. Percent of dominant species that are OBL, FACW, and'or FAC 100% Is the hydrophytic vegetation criterion met? Yes X__ No __ Rationale: More than 50% hydrophues SOILS Subgroup.* T\T)ic argiaouolls Undeiemtined_______________ Series/phase; Hamel loam on SCS mao Is the soil on the hydric soils list? Yes _x_ No Is the soil a Histosol? Yes _ No x Hisiic epipedon present ? Yes — Is the soil: Mottled? Yes__ No x Colors;_________ Gleyed?Ycs Matri.x Color; 2/1 on 10^11 ____ Other soil characteristics; mucky, plant fibers Is the hydric soil criterion met? Yes _x _ No No .V No X Rationde- On list/ low chroma with org anic odor/supports wetland vegetation _________________.......a .. ....... ■ hydrology Is the ground surface inundated? Yes__ No x Surface water depth: —pot found---------- Is the soil saturated? Yes very wet No__ Depth to free-standing water in pit/soil probe hole; none in pit but goopv/damp_ List other field e\idence of surface inundation or soil saturation: definite depression________________ Is the wetland hydrolog) criterion met? Yes X_ No__ Rationale; ASSUMED-- Evidence that water has been at surface (maned grasses, curved trunks on snmbs) JURISDICTIONAL DETERMINATION AND RATIONALE Is the plant community a wetland? Yes _x _ No__ Rationale for jurisdictional decision: on N\\T map and All parameters met 98082»»»_Cr<«i*«T» Orono DATA FORM ROUTINE ONSITE DETERMINATION ^yIETHOD Soil Pit 1- 5 Field Invesiigator(s); Arlig Count)-: HENNEPIN Site Information; Glenn Gronberg, Willow Drive, ORONO, MN Date: December 17,1998 Plant Communit)-: T>-pc 6 Plant Communit)- at this Point: T)pc 2 MN DNR no N\\T PFOlCd/PEMCd w w • • — - - - ----------------------------- -T- - —^ ’ : i— En\"ironmental conditions at the plant comm.unit)-: Has the vegetation, soils, and/or hydrology been signif.canuy disturbed; j Yes __ No _5_ ! Comments: SEE notes on Soil Pit 1- A. DOMINANT VEGETATION . Common Name Species Name ° - Cover ; incicatc; iiams | btratuir. 1. Reed canary grass Phalaris anindinacea j ' FA lV v } grass/aerb ; 2 Kcntuck)-bluegrass Poapratensis ! 1 FAC- grass/herb j 3. Black willow-Salix nigra | | FACW shrub | 4. Fescue, meadow-Festuca orutensis * 1 FACU-grass/herb T.1 _________1 --------------------- —T------------------------------------------------ 1 1 6. _______!-----------------------------------------------------! 7.1 1 8.1 1 1 9.1 1 _! Is the hydroph)tic vegetation criterion met? Yes Rationale: More than 50% hvdroph>ies Subgroup:’ T.ric argiacuoils Undeieimined _______________ Is the ground surface inundated? Yes__ No Is the soil saturated? Yes__ No x but damp Surface water depth: Depth to free-standing water in pit/soil probe hole; not found, but ver>- dams--------- List other field e\-idence of surface inundation or soil saturation: at grade change_____ Is the wetland hydrolog) criterion met? Yes _x_ No__ Rationale: ASSUMED: vegetation and soils found, other evidence note d appears ro be at ed^e of characteristic^ JURISDICTIONAL DETERMINATION AND RATION.ALE Is the plant communit)- a wetland? Yes _V_ No — Rationale for jurisdictional decision: PARAMETERS m.et Series/phase; Hamel loam on SCS maa_____ Is the soil on the hydric soils list? Yes x No___ Is the soil a Histosol? Yes _ No__ Histic epipedon present? Yes — No jl_ Is the soil: Mottled? Yes__ No jl_ Colors;_________ G!c)-ed? Yes _?_ No Matri-x Color; too is 2/1 on lOYR . then 'o 3” 3/1 on lOYR____ Other soil characteristics: some roots Is the hydric soil criterion met? Yes _ No__ Rationale: On list low chroma'supports wetland vegetation mTiROLOGY 9S092w€t^Cronbgrg Orono DATA FORM ROUTINE ONSITE DETERMINATION METHOD Soil Pit 1- C Field In\ estigator(s): Arlig Date: December 17, 1998 County; HENNEPIN Plant Community: UPLAND Site Iriformation; Glenn Gronberg,Plant Community at this Point; upland Willow Drive, ORONO, MN MNDNR no NWI no Enuronmental conditions at the plant communitjt Has the vegetation, soils, and'or h> dro!ogj' been significamly disturbed; • Yes No .X Comments: SEE notes for Soil pit 1- A I DOMINAhTT VEGETATION % Cover 1 Indicator Snrtus Stratum Series/phase: Minnetonka^Shorewoodsil^’clavloams . Subgroup:* Mcllic .tapludanj. Is the soil on the hydric soils list? Yes__ No_x __ Undetermined Is the soil a Histosol? Yes__ Noje__ Histic epipedon present*’ Yes— No_x_ Is the soil; Mottled? Yes__ No_?l_ Colors;_________ G!ey ed?Yes—No_x Matrix Color; 2/2 10YR:_ Other soil characteristics; siltv loam, sticky Is the hydric soil criterion met*’ Yes No X— Ratiomde: Not on list. No indicators other than low chroi^ HYDROLOGY Is the ground surface inundated? Yes __ No X Surface water depth. Is the soil saturated? Yes___ No X Depth to free-standing water in pit/soil probe hole; not found Is the wetland hydrology critenon met? Yes___ No _X Rationale: Water not found ivithin foot of surface/ above grade change JURISDICTIONAL DETERMINATION AND RATION^E Is the plant community a wetland? Yes__ No _ Rationale for jurisdictional decision; PARAMETERS not met 98082Orono PRELIMINARY PLAT I PROPOSED SUBDIVISION FOR GLENN M. GRONBERG OF LOT 3, BLOCK 1. SPRUCE ACRES HENNEPIN COUNTY, MINNESOTA p. b ■<MG 0^HERN RAILROAD COME'ANY N 89*42' 20" Z 228.92 s 90*00'00" E 434.58 ......................5 ^------------5-------N • • Z o5H 04la 04 04 b \A I I I I I I I I I I I I I I I 4irft»^df4 o o ^OUTLOT r.T^X- - - -......- -.......................-I........ ------------- ^,"s 90*00* 00" W 1 664^1 / / i WOODHAVELEVERING' S legal description or premises Lol 3. Block 1. SPRUCE ACRES '-’A’-r;; r;r ,=,'/■... pApor, ,0 Sw 0.y- oO,,., . .............on,-, pr ePCOoC.n.,,,.. idftTtd/C- Jt»,A 1 fO-ntA,A,> a Iron marker , ^ „ Oeorinqs shown ore Dosed opon on c.ssurnod dotum X --------------- - V-Vv*, PROPOSED SUBDIVISION FOR ‘ GLENN M. GRONBERG OF LOT 3. BLOCK 1, SPRUCE ACRES HENNEPIN COUNTY. MINNESOTA ‘“‘■iN I-nIM RAILROAD COMPAN i\/ / y •---Wiflgtl/0r f ! /tj / / / A * J7 7< <r^0t nr 90S Ji *04*^0 t€ o o tf mr t /Ji{, C l</ / A dTe 90*00'604.51 VlIRiNG' S W00DHAV.E \ LEGAL DESCRIPTION OF PREMISES: Lot 3. Block 1. SPRUCE ACRES This survey shows the boundaries of the obove described property, ond the locotion of on existing house, deck, qozebo ond shed thereon It does not purport to show ony other improvements or encroochments. » /C/l -£ Jtt/r/A/C- C0»^r0t4A /A*A i x pyf o : Iron marker Beorinqs shown ore based upon on ossumed doturn Co, REQUEST FOR COUNCIL ACTION Meeting JAH 2 5 0*= OHOW DATE: January 25. 1999 ITEM NO.: / Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed: Agenda Section: Engineer's Report Item Description: Order Feasibility Study for Fullerton Subdivision Sanitary Sewer Project We have received a petition requesting that the process for an assessment sanitary sewer project in the Fullerton Subdivision be started. This subdivision is at the west end of Fox Street, with lakeshore lots on Stubbs and Maxwell Bays, and was included in the recent MUSA expansion that added the lakeshore area around the northeast side of Maxwell Bay. Existing sanitary sewer is available, just north of the subdivision, at the end of Oxford Street. We have met with some of the property owners to discuss this project. They are aware that because of the large lots this wiil be a very expensive project, with costs similar to the recent Bracketts Point sewer project. They are also aware that this will be a fully assessed project, and that the costs may vary dependent on the number of properties that will be included in the project. A review of the attached map showing the locations of the properties for which Lhe owners have signed the petition, suggests it may be feasible to construct a project to serve these lots. Options and costs will be addressed in the feasibility study. The petition has been signed by four of the six property owners. The minimum requirement per Minnesota State Statues Section 429 is for 35% of the owners to sign the petition for it to be considered adequate. The next step after receipt of the feasibility study is to hold a public hearing on the proposed project. City staff is recommending approval of the attached resolution declaring adequacy of the petition and ordering preparation of a feasibility smdy for the Fullerton Subdivision sewer project. COUNCIL ACTION REQUESTED: Motion to approve resolution declaring adequacy of the petition and ordering preparation of a feasibility study for the Fullerton Subdivision sanitary sewer project. RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT BE IT RESOLVED BY, the City Council of Orono, Minnesota: 1. A certain petition requesting the installation of Sanitary sewer in the Fullerton Subdivision filed with the council on January' 25, 1999, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the City's Engineering fimi, Bonestroo Rosene and Anderlick Associates and they are instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council of Orono, Minnesota at a regular meeting held January' 25, 1999. Gabriel Jabbour. Mayor ATTEST: Linda S. Vee, City Clerk 1 WINSTON LAW OFFICE January 14, 1999 Greg Gappa Public Services Director Orono City Hall P.O. Box 66 Cr)'stal Bay, MN 55323 RE: Petition for Installation of City Sanitary Sewer Dear Greg: Following up on your letter of December i 1, 1998,1 have now collected the Petitions of the Fullertons, with respect to Lots 2 and 4; the Lukises, ^vith respect to Tract E, RLS No. 1358; and a partner of the Kyle Family Limited Partnership, with respect to Lot 1. These owners collectively o\vn four of the seven properties here iiwolved, thereby satisfying the 35% requirement. Please let me know if there is anything more I should do to initiate the request, and also please let me know when hei-.rings on the matter are scheduled, so that I may advise the interested parties. Thank you. Sincpely, John B. Winston JBW/krm Enclosures cc; Kyle Family' Limited Partnership, c^o Gary Peterson James G. Fullerton, III Mr. and Mrs. Lawrence Lukis Phillip Spalding p.s. After the Petition w'as prepared and signed, and at the very' end of 1998,1 believe Lot 2 was conveyed to Jim Fullerton's sister Jolley White. However, prior to that conveyance, and sometime toward the end of 1998,1 secured her consent to proceed with the matter, as communicated to me by her attorney Phil Spalding. 4420 IDS Center, 80 SoulK 8lK Street, Minneapolis, MX 55402 Tel: 612/341-9S00 Fax; 612/33S-6351 PETITION FOR LOCAL IMPROVEMENT Orono, Minnesota TO: The City Council of Orono, Minnesota: December 18, 1998 We, the undersigned owners of not less than thirty-five percent (35%) of the property owners on Fox Street between the Westerly line of Leaf Street and the Northerly line of Lot 1, Block 1, Fullerton Estates, extended Easterly to the Westerly line of Leaf Street, hereby petition for the improvement of said property by the installation of sanitary sewer pursuant to Minnesota Statutes, Chapter 429. Nams Kyle Family Limited Partnership James G. Fullerton, III, Trustee James G. Fullerton, III Mama W. Fullerton Lawrence Lukis Donna Lukis Signature U Property Description ) )Lot 1, Block 1, Fullerton Estates )Lot 2, Block 1, Fullerton Estates ) ) )Lot 4, Block 1, Fullerton Estates ) ) )Tract E, RLS No. 1358 ) Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of petitioned-for improvement. Dated: v 1 A/itUr y 2.C. . 199_f_. City Qerk PETITION FOR LOCAL IMPROVEMENT Orono, Minnesota TO: The City Council of Orono, Minnesota: December 18,1998 We, the undersigned owners of not less than thirty-five percent (35%) of the property owners on Fox Street between the Westerly line of Leaf Street and the Northerly line of Lot 1, Block 1, Fullerton Estates, extended Easterly to the Westerly line of Leaf Street, hereby petition for the improvement of said property by the installation of saniiary sewer pursuant to Minnesota Statutes, Chapter 429. Name Kyle Family Limited Pannership James G. Fullerton, III, Trustee James G. Fullerton, III Mama W. Fullerton Lawrence Lukis Donna Lukis Signature Property Description ) )Lot 1, Block 1, Fullerton Estates )Lot 2, Block 1, Fullerton Estates ) ) )Lot 4, Blouv 1, Fullerton Estates )Tract E, RLS No. 1358 Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of petitioned-for improvement. Dated: v/ ^ ^ . 199 7 . PETITION FOR LOCAL IMPROVEMENT Orono, Minnesota TO: The City Council of Orono, Minnesota; December 18, 1998 We, the undersigned owTiers of not less than thirty-five percent (33%) of the property ouTiers on Fox Street between the Westerly line of Leaf Street and the Northerly line of Lot 1, Block 1, Fullerton Estates, extended Easterly to the Westerly line of Leaf Street, hereby petition for the improvement of said property by the installation of sanitary sewer pursuant to Minnesota Statutes, Chapter 429. Name Kyle Family Limited Partnership James G. Fullerton, III, Trustee James G. Fullerton, III Mama W. Fullerton LawTence Lukis Donna Lukis Signature \ Property Description ) )Lot 1, Block 1, Fullerton Estates )Lot 2, Block 1, Fullerton Estates , ’4 ^ )Lot 4, Block 1, Fullerton Estates .. lav-v ) I _ ____________________________________ ) )Tract E. RLS No. 1358 _______________________________________ ) Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of petitioned-for improvement. Dated:__, 199 7 . City Qierk coi iMciL Meeting REQUEST FOR COUNCIL ACTION JAN 2 5 |9J9^ DATE: ITEM NO.: Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Engineer's Report Item Description: Request for Final Payment, North Long Lake Sanitary Sewer Project We have reviewed the information submitted by the City's engineering firm and recommend approval of this Final Request for Payment. COUNCIL ACTION REQUESTED: Motion to approve Final Request for Payment, North Long Lake Sanitary Sewer Project to Barbarossa & Sons in the amount of $46,540.94 ^ J Bonestroo Rosene Anderlik & Associates Engineers & Architects W Bonestroo. Rosene. Andvrltk €^nd Assos.iMcs. tnc n ^n Affirmative Actton/Equ.*f Cpporturvty Bmptoyer Pr:rcipals Otto G Bonestroo. P£ • Joseph C Andcrhk. PE • Marvin L Sorvala PE • Richard E Turner. PE • Glenn R Cook. PE • Robert G Schur.ichf. PE • Jerry A Bourdon. PE • Robert W Rosene. PE and Susan M Eberlin. C PA . Senior Consultants Assoett'^re Princip,its Howard A Sanford. PE • Keith A Gordon, PE - Robert R Pfefferle. PE • Richard W Foster. PE. • David O Loskota. PE • Robert C Russek A I.A. • Mark A Hanson. PE • Michael T Rautmann. PE • Ted K Field. PE • Kenneth P Anderson, PE. • Mark R Rolfs. PE • Sidney P Williamson. PE. LS • Robert F Kotsmith • Agnes M Ring • Michael P Rau. PE • Allan Rick Schmidt. PE Offices St Paul. Rochester. Willmar and St Cloud MN • Milwaukee. Wl Website WWW bonestroo com January 19, 1999 Mr. Greg Gappa Director of Public Services City of Orono PO Box 66 Crystal Bay MN 55323-0066 Re: North Long Lake/Long Lake Country Club Sanitary Sewer File No. 13988 Dear Greg: Enclosed please find four (4) copies of the 12'** and final request for payment for the above referenced project. The project under ran the revised contract amount by $29,218.31 or 3%. The work has been satisfactorily completed and we recommend the City accept the project and make final payment. Please contact me at 604-4863 if you have any questions. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Tom Kellofg 2335 West Highway 36 • St. Paul, MN 55113 ■ 612-636 4600 ■ Fax; 612-636-1311 Bonestroo ^^Rosene AnderO(& Associates Owner:City of Orono, P.O. Box 66, Crysul Bay, MN 55323-0066 Date;January 19,1999 For Period:October 30, 1998 to January 19, 1999 Request No:12/nnal Contractor;Barbarossa & Sons, P.O. Box 367, Osseo, MN 55369 REQUEST FOR PAYMENT NORTH LONG LAKE AND LONG LAKE COUNTRY CLUB SANITARY SEWER IMPROVEMENTS File No. 139-98-088 SUMMARY 1 Original Coiuract Amount 2 Change Order - Addition 3 Change Order • Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ S 12/finaI 85,844.00 737.00 $ S S s s $ $ s 874,930.01 960,037.01 930,818.70 0.00 930,818.70 0.00 930,818.70 884,277.76 46,540.94 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCUTES, INC. Approved by Contractor: BARBAROSSA & SONS ESC Approved by Owner: CITY OF ORONO Specified Contract Completion Date:Date: l:\139\13988Vequest11 .wb2 COPY FOR YOOH FiL “ No. Item 1 3" PVC, SDR 35. O'- 8' deep in -lace 2 8" PVC, SDR 35, 8'-10* deep in place 3 8" PVC. SDR 35,10'-12’ deep in place 4 8" PVC. SDR 35,12'-14' deep in place 5 8" PVC, SDR 35,14'- 16' deep in place 6 8" PVC. SDR 35,16'-18' deep in place 7 8" PVC, SDR 26,14’-16’ deep in place 8 8“ PVC. SDR 26,16’-18’ deep in place 9 8" DIP, 10’-12’deep in place 10 8" DIP, 16'-18' deep in place 11 Std.MH8’dp.,4’dia..w/R1642Bcstg. 12 MH depth greater than 8’ deep 13 Directional bore 4“ HDPE SDR 17 14 4" HDPE. SDR 17 15 Air release manhole 16 1-1/2" curb stop and box 17 Connect 4" HDPE into existing manhole IS 4" 45 degree HDPE bend 19 4" tee with cap 20 4- X 2" HDPE tee 21 4" X 4" HDPE tee 22 2" X 1-1,'2" HDPE reducer 23 2" X 45 degree HDPE bend 24 4" X 2" wye 25 8" X 4" PVC service wye branch 26 8" X 2" wye 27 2-X 1-1/2" reducer 28 4* PVC service pipe in place, SDR 26 29 4" PVC service riser pipe in place, SDR 26 30 4" HDPE' c directional bore 31 1-1/2" HDPE service pipe directional bore 32 Improved pipe fdn. in 6" increment depth 33 Mechanical trench compaction 34 Insulation 35 Sanitary sewer television inspection 36 Submersible Pump Lift Station I 37 Submersible Pump Lift Station 2 Unit Contract Quantity Unit Price Quantity to Date Amount to Date *.F 232 28.00 139 3,892.00 LF 752 29.00 1071 31,059.00 LF 1,303 30.00 974 29,220.00 LF 981 31.00 1309 40,579.00 LF 1,024 32.00 968 30,976.00 LF 63 33.00 185 6,105.00 LF 220 35.00 138 4,830.00 LF 188 36.00 LF 40 38.00 40 1,520.00 LF 20 41.00 20 820.00 EA 24 1.440.00 24 34,560.00 LF 97 100.00 102.7 10,270.00 LF 140 20.00 140 2,800.00 LF 5,812 8.40 5716 48,014.40 EA 2 1,900.00 2 3,800.00 EA 3 350.00 3 1,050.00 EA 1 1,000.00 1 1,000.00 EA 16 50.00 10 500.00 EA 1 55.00 2 110.00 EA 3 50.00 3 150.00 EA 1 50.00 EA 3 35.00 3 105.00 EA 3 30.00 4 120.00 EA *>30.00 1 30.00 EA 48 50.00 55 2,750.00 EA 5 50.00 2 100.00 EA 7 30 CO 7 210.00 LF 1,465 18.00 1285 23,130.00 LF 35 18.00 44 792.00 LF 225 20.00 197.5 :,950.00 LF 225 10.00 561 5,ol0.00 LF 6,500 C.Ol 6500 65.00 LF 6,500 1.00 4344 4,844.00 SY 50 10.00 22 220.00 LF 4.803 0.42 5100 2,142.00 LS 1 44,200.00 1 44,200.00 LS I 44,700.00 1 44,700.00 i:\139\13988Veouest11.wb2 Total Part I •> Long Lake Sanitary'5384^3.40 Part 2 - Water Main 38 8" DIP. Class 52 39 1 2" DIP. Class 52 40 6" DIP. Class 52 41 Cut into existing 8" CIP •'•2 Cut into existing 6" DIP 43 Hydrant 44 6" gate valve a'’.J box 45 8" gate valve and box 46 12" butterfly valve and box 47 Fittings 43 Mechanical trench compaction 49 Improved pipe foundation in 6" increments Total Part 2 - Watermain Pan 3 • Restoration 5C Clear and grub 51 2' X 3' sump catch basin 52 4' diameter sump catch basin manhole 53 Catch basin ma nole overdepth 54 Bituminous surfacing removal 55 Common excavation 56 Class 5 aggregate base (100% crushed) 57 Type 31 bituminous base course 58 Type 41 A bituminous wearing course 59 Geotextile fabric 60 Bituminous material for tack coat 61 Bituminous street patching 62 Sawcut concrete driveway 63 Sawcut bituminous 64 Bituminous driveway restoration 65 Concrete driveway restoration 66 12" RCP in place 67 15" RCP in place 68 15" RCP. over S’deep 69 15" RCP flared end in place with uash guard 70 Mechanical trench compaction LF 95 20.00 46 920.00 LF 490 26.00 583 15.158,00 LF 5 19.00 10 190.00 EA 1 1.000.00 1 1.000.00 EA I 800.00 1 800.00 EA 1 2.000.00 1 2.000.00 EA 1 600.00 I 600.00 EA 2 750.00 2 1.500.00 EA I 1.000.00 1 1.000.00 LB 1.370 1.00 850 850.00 LF 590 1.00 639 639.00 LF 595 0.01 100 1.00 S24.658.0C EA 20 300.00 51 15J00.00 EA 2 1.000.00 2 2.000.00 EA 5 1.200.00 5 6.000.00 LF 17 125.00 5 625.00 SY 11.600 1.00 11500 11.500.00 CY 3.700 3.25 4532 14.729.00 TN 8.000 9.20 9257 85,164.40 TN 1,200 23J0 1496 35,156.00 TN 9C-'27.50 986 27,115.00 SY 11.000 1.00 10819 10.819.00 GL 550 1.00 550 550.00 SY 300 6.50 300 1,950.00 LF 100 5.00 LF 650 1.50 SY 1.550 6.50 1453 9,444.50 SF 3.201 3.50 169 591.50 LF 233 22.00 86 1,892.00 LF 141 24.00 121 2.904.00 LF 20 26.00 EA 2 900.00 1 900.00 LF 595 1.00 207 207.00 l:\139V13988Vequest1 1 ,wb2 71 Improved pipe ftid. in 6" increment depth 72 Remove existing CMP culvert 73 Furnish and install 15" CMP culvert 74 15" CMP flared end 75 Riprap, Class III hand placed 76 Sod with 4" topsoil 77 Seed with topsoil, mulch and fertilizer 7S Erosion control fence 79 Wood fiber blanket 80 Furnish and plant Evergreen Tree (Blue Spruce) 6’ high 81 Furnish and plant shade tree (Sugar Maple) 4* diameter 82 Remove and replace wood or chain link fence 83 Remove and transplant bushes 84 Remove and transplant tree - Desiduous 85 Remove and transplant tree • Coniferous 86 Salvage and reinstall wood guard post Total Part 3 - RestoraUon Part 4 - Ice Arena Duplex Grinder Station 87 Duplex submersible grinder station 88 2" HOPE, SDR 11 89 Connect to existing manhole 90 2" Hu ®E 45 degree bends Total Part 4 • Ice Arena Duplex Grinder Station LF 595 0.01 LF 450 2.00 100 200.00 LF 450 12.00 427 5,124.00 EA 30 100.00 16 1,600.00 CY 12 30.00 22 660.00 SY 28,000 2.25 20281 45,632.25 AC 2 1,550.00 0.9 1,395.00 LF 1,000 2.50 1336 3,340.00 SY 750 1.50 524 786.00 EA 6 225.00 6.5 1,462.50 EA 6 500.00 1 500.00 LF 600 15.00 100 1,500.00 EA 12 75.00 EA 12 150.00 EA 15 150.00 EA 11 50.00 11 550.00 $289,597.15 LS 1 18,600.00 1 18,600.00 LF 1,160 6.00 1105 6,630.00 EA 1 1.000.00 I 1,000.00 EA 2 50.00 2 100.00 S26.330.00 Part 5 - Lift Station 6 Renovation Temporary controls, pumps and piping for interim conveyance LS 1 2,000.00 1 2,000.00 92 Lift station demolition LS 1 5,000.00 1 5,000.00 93 New pumps, piping, valves, top hatch and slab LS 1 35,000.00 1 35.000.00 94 Ne\; control panel, base slab, dialer, wd miscellaneous electrical LS 1 24,000.00 1 24,000.00 95 Sod SY 50 2.25 50 112.50 96 8' Class 5 aggregate base TN 75 12.00 73 876.00 97 3" thick bituminous driveway TN 30 45.00 30 1,350.00 Total Part 5 • Lift Station 6 Renovation 568,338.50 l:\139M 3988\request 11-wb2 Part 6 • Lin Station 12 Modifications Remove existing impellers and wear rings and place new impellers and wear rings LS 1 2.052.00 1 2,052.00 Total Part 6 • Lift Station 12 Modifications $2,052.00 Part 7 • Forcemain Alignment Deduct; 99 4" forcemain directional bore (Item No. 13)LF (140)20.00 -140 (2,800.00) Add: 100 4- HOPE forcemain, SDR 17 LF 643 8.40 643 5,401.20 101 4" HDPE forcemain, SDR 17, directional bore LF 45 20.00 45 900.00 102 Air release manhole EA I 1,900.00 1 1,900.00 103 Sod with 4" topsoil SY 1,367 2.25 1245 2,801.25 104 Bituminous driveway restoration SY 33 15.50 Total Part 7 • Forcemain Alignment $8,202.45 Part 8 - Residental Submersible Grinder Stations 105 Residental simplex grinder pump stations EA 10 3,290.00 10 32,900.00 Total Part 8 > Residental Submersible Grinder Stations $32,900.00 Alternate No. 1 • MH 22 to MH 22A 106 8" PVC, SDR 35,10‘ -12* deep in place LF 193 30.00 17?5,160.00 107 Auger or directional bore 8* PVC LF 5J 75.00 84 6,300.00 lOS Std. MH 8 ’ dp., 4’ dia.. w/R1642B cstg.EA 1 1.440.00 1 1,440.00 109 MH depth greater than 8* deep LF 2 100.00 5.2 520.00 110 Remove & transplant tree • coniferous EA 10 150.00 0 Total Alternate No. I - .MH 22 to MH 22A S 13,420.00 Change Order No. 1 81 Furnish & plant shade tree (Sugar Maple)EA 15 500.00 15 7,500.00 11 Std MH 8' dp., 4’ dia., w/RI642B cstg.EA 3 1,440.00 3 4,320.00 12 MH depth greater than 8 ‘ deep LF 6 100.00 6 600.00 Total Change Order No. 1 $12,420.00 Change Order No. 2 1 4" riser pipe extension EA 2 845.00 2 1,690.00 Total Change Order No. 2 $1,690.00 l:V139\13989Ve<)uest11 .wb2 Change Order No. 3 Add Total Change Order No. 8 IA139M 39e8Ve<)uest11 .wb2 12'* corrugated PE pipe LF 154 19.00 147 2,793.00 12" PE F.E.S.with trash guard Delete EA 1 625.00 1 625.00 66 12" RCP in place LF (154)22.00 -154 (3,388.00) 69 15" RCP flared end in place with trash guard ea 0)900.00 -1 (900.00) Total Change Order No. 3 (SS70.00) Change Order No. 4 52 4* diam. sump catch basin manhole EA 4 1,200.00 4 4,800.00 53 Catch basin manhole overdepth LF 3 125.00 3 375.00 54 Bituminous surfacing removal SY 400 1.00 400 400.00 55 Common excavation CY 5,400 3J5 5400 17,550.00 63 Sawcut bituminous LF 206•1.50 206 309.00 67 15" RCP in place LF 209 24.00 209 5.016.00 69 15" RCP flared end in place w/TG EA 1 900.00 1 900.00 50 Clear and grub EA 7 300.00 7 2.100.00 Total Change Order No. 4 $31,450.00 Change Order No. 5 55 Common Excavation CY 480 3.25 480 1.560.00 56 Class 5 Aggregate Base (100% Crushed)TN 940 9.20 940 8.648.00 Total Change Order No. 5 SI 0.208.00 Change Order No. 6 III Modular block retaining wall SF 500 1840 379 6.973.60 Total Change Order No. 6 S6.973.60 Change Order No. 7 56 Class 5 aggregate base (100% crushed)TN 310 9.20 108 993.60 57 Type 31 bituminous base Course TN 150 23.50 150 3.525.00 58 Type 41A biutminous wear course TN no 27.50 no 3.025.00 61 Bituminous street patching SY 430 6.50 512 3.328.00 Total Char.ge Order No. 7 SIO.871.60 Change Order No. 8 III Common Excavation - Add CY 4,022 7.00 4022 28.154.00 76 Sod w/4" topsoil • Deduct SY (8,800)225 8800 (19.800.00) S3.354.00 Total Part I • Long Lake Sanitar>‘334.223.40 Total Part 2 - Watermain 24,658.00 Total Part 3 - Restoration 289.597.15 Total Part 4 • Ice Arena Duplex Grinder Station 26,330.00 Total Part 5 • Lift Station 6 Renovation 68,338.50 Total Part 6 • Lift Station 12 Modifications 2.052.0O Total Part 7 - Forcemain Alignment 8,202.45 Total Part 8 - Residental Submersible Grinder Stations 32,900.00 Alternate No. 1 - MH 22 to MH 22A 13,420.00 Total Change Order No. I 12,420.00 Total Change Order No. 2 1,690.00 Total Change Order No. 3 (870.00) Total Change Order No. 4 31.450.00 “^otal Change Order No. 5 10,208.00 Total Change Order No. 6 6,973.60 Total Change Order No. 7 10,871.60 Total Change Order No. 8 8,354.00 Total Work Completed to Date S930.818.70 I:\139M 3988\rttquest1 1 .wb2 PROJECT PAYMENT STATUS Owner CITY OF ORONO Project No. 139-98-088 File No. 139-98-088 Contractor BARBAROSSA & SONS INC CHANGE ORDERS No.Date Description Amount 1 06/06/97 Additional trees and manholes as a result of easement negotiations 12,420.00 2 06/10'97 Extend bypass piping in valve 1,690.00 3 06/18/97 Substitute corrugated polyethylene pipe for RCP storm sewer (737.00) 4 08/06/97 Construction of ponding area and installation of storm sewer 31,450.00 5 08/19/97 Additional Class 3 10,208.00 6 10/08/97 Construction of modular block retaining wall 9,200.00 7 10/08/97 Regrading and paving 300' of Long Lake Boulevard 12,522.00 8 02/13/98 Change Order No. 8 28,154.00 Total Change Orders 5104,907.00 PAYMENT SUMMARY I Start 07/01/97 193,908.86 10,310.99 206,219.83 2 07/01/97 08/06/97 316,864.61 26,988.08 539,761.55 J 08 06/97 09/03/97 49,031.45 29,568.68 591.373.60 4 09.03/97 10/07/97 65,025.79 32,991.09 659,821.80 5 10/07/97 1 i, 04/97 60,431.50 36,171.70 723,433.90 6 11/04/97 12/02/97 16,943.72 37,063.38 741,271.50 7 12/02/97 02/18/98 69,632.38 40,728.44 814,368.75 8 02/18/98 03/02/98 26,746.30 42,136.14 842.722.75 9 03/02'98 07/07/98 15,111.13 42,931.46 858,679.20 10 07/07/98 08/19/98 50.199.90 45,573.56 911,471.20 11 08/19/93 10/30/98 18,380.12 46.540.94 93G.8''8.70 12 10/30/98 01/19/99 46,540.94 930,813.70 13 .^Iaterial on Hand Total Payment to Date $930.818.70 Original Contract 5874.930.01 Retainage, Payment No. 12/Change Orders 104.907.00 Total Amount Earned $930,818.70 Revised Contract 5979.837.01 l:\139M 3988Vequest 11 wb2 COUMO'L MEETING REQUEST FOR COUNCIL ACTION JAN 2 5199% CITY OF ORONO DAn:- January 25, 1997 ITEM NO.: /3 Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Engineer’s Report Item Description: Request for Final Payment, Old Crystal Bay Road Trail Project We have reviewed the information submitted by the City's engineering firm and recommend approval of this Final Request for Payment COUNCIL ACTION REQUESTED: Motion to approve Request for Final Payment, Old Crystal Bay Road Trail Project to Buffalo Bituminous in the amount of $13,347.06 4 r EnS l^osene Anderlik & \\\\ Associates Engineers & Architects Boneuroo Rotere Anderltk And Assoa.ves. tnc ts An AffirmAtive Action BquAt Opportunity Employer PnrcipAli Otto G Boncjtroo. PC • Joseph C Anoerfik. PE • V»uvin L So^v.<lc» PE • Rich.<f<J £ Turner. PE. • Cienn R Cook. PE • RoPert G Schunicht. PE • Jerry A Bourdon. PE • RoDert W Rosene. PE and Susan M Eberlm. C PA . Senior Consultants AiJOO.ve Pnne/pa/j Howard A Sanford. PE • Keith A Gordon. PE • Robert R Pfefferle. PE • Richard X Foster PE • Davd O LosKota, PE • Robert C Russek. .A l A • Mark A Hanson PE • Michael T Rajirrann PE • Ted K Field. PE • Kernrlh P Anderson • Mark R Rolfs. PE • Sidney P Williamson. PE . L S • Robert F. Kotsmitn • Agnes M i.ing • Michael P Rau. PE • Allan Rick Schmidt. PE Office! St Paul. Rochester. Wiilmar and St Coud MN • Milwaukee. Wl UreOsite wwvvbonesiroo com January 6, 1999 Mr. Greg Gappa Director of Public Services City of Orono PO Box 66 Crystal Bay MN 55323-0066 Re;1996 Old Crystal Bay Road Trail File No. 13985 Dear Greg: Enclosed please find three (3) signed copies of the 4‘** and final request for payment for the above referenced project. The project under ran the revi.sed contract amount by $21,017.88 or 11.5%. The work has been satisfactorily completed and we recommend the City accept the project and make final payment. Please contact me at 604-4863 if you have any questions. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC, 2335 West Highway 36 • St. Paul, MN 55113 ■ 612-636-4600 ■ Fax: 612-636-1311 M Bonestrao Rosene An(Mk& Associates lh5fnctn4Aftfiitcts Owner:City of Orono, P.O. Box 66, Crystal Bay, MN 55323 Date: November 20, 1998 For Period: December 3, 1997 to November 19,1998 Request No: Contractor: Buffalo Bituminous, P.O. Box 337,2852 Co. Rd. 12 N., Buffalo, MN 55313 4/final REQUEST FOR PAYMENT 1996 OLD CRYSTAL BAY ROAD TRAIL IMPROVEMENTS File No. 13985 SUMMARY 1 Original Contract Amount 2 Change Order • Addition 3 Change Order • Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 9 Subtotal 10 Less Amount Paid Previously 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ $ 18,034.50 4/final $ S $ S $ $ $ $ 164,136.00 182,170.50 161,152.62 0.00 161,152.62 161,152.62 147,805.56 13,347.06 Recommended for Approval by: BONESTROOw4lOSEN£, ANDERLIK & ASSOCIATES, INC. Approved by Owner: City of Orono Specified Contract Completion Date:Date: l:\139M398SVequest4.wb2 No. Item 1 Clear and grub trees 2 Remove CMP or RCP culvert 3 Remove bituminous pavement 4 Saw bituminous pavement 5 Relocate mailboxes, sign, etc. 6 Common excavation 7 Common borrow (CV) 8 Topsoil borrow (CV) 9 Subgrade preparation 10 Aggregate base. Cl. 5,100% crushed 11 Agg.base, Cl. 5,100% crushed (walk) 12 Agg.base, Cl. 5,100% crushed(dwy) 13 Type 41 wearing course mixture 14 Type 31 base course mixtiue 1 5 Type 41 bit. mixture for walk 16 Type 41 bit material for driveway 17 Bituminous material for tack coat 18 12"PVCpipe culvert, SDR 26 19 15" CM pipe culvert 20 15" CM pipe apron 21 15" RC pipe culvert (Cl. 5) 15" RCP F.E.S. 23 18* PVC pipe culvert 24 Construct CBMH, Design SP-3 25 Concrete curb St gutter. Design B618 26 Furnish & install "No Parking* sign 27 4" wide solid line • white paint 28 Spruce Colorado Blue • 4' Ht. B & B 29 Spruce Colorado Blue • 6' ht. B & B 30 Maple Sugar - 3" CAL B & B 31 Ash Summit • 3' CAL B & B 32 Silt fence, preassemblei 33 Roadside seeding 34 Seed. Mixture 500 35 Sodding, type lawn 36 Mulch material. Type I 37 Disc anchoring 38 Commer<*«a1 fert.. Analysis 20-1C-10 Unit LS LF SY LF LS CY CY CY SY TN TN TN TN TN TN TN GL LF LF EA LF EA LF EA LF EA LF EA EA EA EA LF AC LB SY TN AC TN Contract Quantity Unit Price Quantity to Date Amount to Date 1 1.00 90 10.00 115 1,150.00 200 2.50 203 507.50 750 2.00 744 1,488.00 1 200.00 1 200.00 400 5.00 412 2,060.00 1,000 10.00 633 6,330.00 180 15.00 150 2,250.00 660 1.50 632 948.00 55 12.00 360 12.00 342.16 4,105.92 35 12.00 23.17 278.04 45 45.00 45 2,025.00 90 45.00 143.50 6,457J0 170 45.00 170 7,650.00 16 45.00 i:540.00 50 2.00 50 100.00 20 20.00 20 400.00 30 30.00 30 900.00 2 125.00 2 250.00 30 35.00 30 1,050.00 1 500.00 1 500.00 150 35.00 150 5,250.00 1 uoo.oo 1 1,300.00 700 12.00 633 8,196.00 4 100.00 1,310 C.65 1,264 821.60 6 160.00 6 175.00 6 1,050.00 6 250.00 3 750.00 6 250.00 3 750.00 250 3.50 35 122.50 0.3 1,000.00 0.30 300.00 30 10.00 30 300.00 1,400 3.00 1,690 5.070.00 0.6 1,000.00 0.60 600.00 OJ 1.000.00 0.30 300.00 0.06 1,000.00 0.06 60.00 l:\139\13985\request4.wb2 39 40 41 42 43 44 45 46 47 4S 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 4" P£ corr. perf. pipe drain Modular block retaining wall Install wood board fence - 6' high 36" wide solid white line • paint Class 3 rip rap Total Part 1 - Old Crystal Bay Road • Trail Part 2 - Old Crystal Bay Road - Trail Clear and grub trees Remove CMP or RCP cul-. ;.l Remove bituminous pavement Saw concrete curb Saw bituminous pavement Relocate mailboxes, sign, etc. Relocate guard post Common excavation Common borrov/ (CV) Topsoil borrow (CV) Subgrade preparation Aggregate base. Cl. 5,100% crushed Agg.base, Cl. 5,100% crushed (walk) Agg.base, Cl. 5,100% crushed(dwy) Type 41 wearing course mixture Type 31 base course mixture Type 41 bit. mixture for walk Type 41 bit. material for driveway Bituminous material for tack coat 15" CM pipe culvert 15" CM pipe apron 22" span RC pipe arch culvert (Cl. 3) Install 22" span RCP arch bend (Cl. 3) Reinstall ex. 22* span RC pipe arcii apron 18" RC pipe culvert Reinstall ex. 18" RC pipe apron 12" PVC pipe culvert, SDR 26 Adjust frame & ring casting Adjust traffic control handhole Concrete curb & gutter. Design B618 Furnish & install "No Parking" sign 4" wide solid line • white paint LF 1,000 4.50 SF 500 13.00 560.5 7,286.50 LF 300 15.00 355 5,325.00 LF 32 5.00 CY 4 80.00 76,671.56 LS I 1.00 LF 100 10.00 93 930.00 SY 275 2.50 261 652.50 LF 3 10.00 5 50.00 LF 950 2.00 962 1,924.00 LS I 100.00 1 100.00 EA 10 25.00 CY 400 5.00 400 2,000.00 CY 1,500 10.00 1,311 13,110.00 CY 400 15.00 103 1,545.00 SY 850 1.50 866 1,299.00 TN 40 12.00 TN 375 12.00 347.48 4,169.76 TN 135 12.00 121.15 1,453.80 TN 60 45.00 60 2,700.00 TN 120 45.00 143.5 6,457.50 TN 170 45.00 170 7,650.00 TN 20 45.00 12 540.00 GL 50 2.00 50 100.00 LF 90 30.00 90 2.700.00 EA 4 125.00 4 500.00 LF 16 60 00 16 (60.00 LF 8 100.00 8 800.00 EA 2 300.00 •y 600.00 LF 25 35.00 25 875.00 EA 1 250.00 1 250.00 LF 20 20.00 20 400.00 EA 2 250.00 2 500.00 EA 1 150.00 1 150.00 LF 900 10.00 008,340.00 EA 4 100.00 LF 900 0.65 900 585.00 l:\139\139S5\reqiMSt4.wb2 / 76 77 78 79 80 81 82 S3 84 85 85 87 9 13 33 34 36 37 33 Spruce Colorado Blue • 4* HL B & B Spruce Colorado Blue • 6* ht B & B Maple Sugar - 3“ CAL B & B Ash Summit • 3' CAL B & B Silt fence, preassembled Roadside seeding Seed, Mixture 500 Sodding, type lawn Mulch material. Type 1 Disc anchoring Commercial fert., Analysis 20-10-10 4” P.E. corr. perf. pipe drain Total Part 2 • Old Crystal Bay Road - Trail Change Order No. 1 Subgrade preparation Type 41 wearing course mix Roadside seeding Seed, mixture 500 Mulch material, type 1 Disc anchoring Commercial test analysis 20-1048 Total Change Order No. 1 EA 2 160.00 EA 2 175.00 4 700.00 EA 2 250.00 EA 2 . 250.00 LF 200 3.50 AC 0.7 1,000.00 0.53 530.00 LB 70 10.00 100 1,000.00 SY 500 3.00 635 1,905.00 TN 1.4 500.00 1.40 700.00 AC 0.7 500.00 0.46 230.00 TN 0.14 1,000.00 0.04 40.00 LF 600 4.50 66,446.56 SY 1,350 2.00 1.2 v'2,576.00 TN 160 45.00 160 7,200.00 AC 0.75 1,000.00 LB 0.30 10.00 TN 0.60 1,000.00 • AC 0.30 1,000.00 TN 0.06 1,000.00 Change Order No. 2 Part A Total Pan B Total Part A Toul Part B Total Change Order No. 2 9,776.00 Saw bituminous pavement LF 130 2.00 130 260.00 Remove bituminous SY 275 2.50 275 687.50 Remove curb LF 120 5.00 90 450.00 Salvage existing Class 5 SY 275 2.00 275 550.00 Class 5, as -negate base TON 75 12.00 0 Type 41 bituminous for driveway TON 50 45.00 69 3,105.00 Common excavation CY 50 20.00 40 800.00 Bituminous material for tack GAL 12 2.00 15 30.00 B618 concrete curb and gutter LF 120 12.00 108 1.296.00 Total Part A 7,178.50 PartB B618 concrete curb and gutter LF 60 12.00 60 720.00 Type 41 bituminous fordriveway TON 8 45.00 8 360.00 1.080.00 7,178.50 1,080.00 8,258.50 l;\139\13985Vequest4.wb2 Total Part 1 - Old Crystal Bay Road Trail Total Part 2 - Old Crystal Bay Road - Trail Total Change Order No. 1 Total Change Order No. 2 Total Work Completed to Date 76.671.56 66.446.56 9,776.00 8,258.50 $161,152.62 l:\139V13M5Vrequest4.wb2 • * PROJECT PAYMENT STATUS Owner City of Orono Project No. 13985 File No. 13985 Contractor Buffalo Bituminous CHANGE ORDERS No. Date Description Amount 1 10/23/96 Additional wo<1c.9,776.00 2 6/17/97 Additional work.8,258.50 3 Total Change Orders 518,034.50 PAYMENT SUMMARY No. Period Payment Retainage Material on Hand l:\139\13985Vequest4.wb2 Completed 1 Start 06/05/97 40,764.50 2,14J.50 42,910.00 2 06/05/97 07/08/97 64,076.75 5,517.96 110359.21 3 07/08/97 12/05/V7 42,964 J1 2,000.00 149,805.56 4 12/03/98 11/20/98 13347.06 161,152.62 5 6 7 8 9 10 Total Payment to Date 5161,152.62 Original Contract 5164,136.00 Retainage, Payment No. 4/fi Change Orders 18,034.50 Total Amount Earned 5161,152.62 Revised Contract 5182,170.50 COUNCIL MEETING ■JAN 2 5 1999J REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE; January 25, 1999 ITEM NO.= M Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Engineer ’s Report Item Description: Request for Payment #3, Navarre Water Treatment Plant Rehabilitation We have reviewed the information submitted by the City's engineering firm and recommend approval of this Request for Payment. COUNCIL ACTION REQUESTED; Motion to approve Request for Payment ^3, to Shank Constructors, Brooklyn Park MN in the amount of $86,430.00. ^ I Bonestroo rS Bosene Anderlik & fvll Associates Engifijeers & Architects Bonestroo. Rosene. AnderUk and Associ^ites. me n an Affirmative Action. Equai Opportunity Employer Pnncipals^ Otto G Bonestroo. PE. • Joseph C Anderlik. PE • M^'/in L Sorvaij. PE • Richard E Turner. P£. • Glenn R Cook. PE • Robert G Schumcht PE • Jerry A Bourdon. PE • Robert W Rosene. PE and Susan M Eberim. C PA . Senior Consuitc^nts Associate Principals Howard A Sanford. PE • Keith A Cordon. PE • Robert R Pfeffcrie. PE • Richard W Foster. PE. • David O Loskota, PE • Robert C Russek. A I A. • Mark A. Hanson. PE • Michael T Rautmann. PE • Ted K Field. PE • Kenneth P Anderson. PE • Mark R Rolfs, PE • Sidney P Williamson. PE, L S • Rooert F Kotsmith • Agnes M. Ring • M ;hacl P Rau. PE • Allan Rick Schmidt. PE Offices St Paul. Rochester. Wiilmar and St Cloud. MN • Milwaukee. Wl Website WWW bonestroo com January 11, 1999 Mr. Greg Gappa Public Serv ices Director City of Orono PO Bo.\ 66 Cr^'stal Bay, MN 55323-0066 Re: Navarre WTP Renovation BRA File No. 13997 Dear Greg: Attached is a copy of Contractor Pay Request No. 3. I have sent three (3) signature copies to Brian Shank with instructions to forward them to you. The project is progressing satisfactorily. At this time, payment of $86,430.00 to Shank Constructors is recommended. Please feel free to call if you have any questions. # Sincerelv, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC John Hemming JRH:tln Attachment 2335 West Highway 36 ■ St. Paul. MN 55113 ■ 612-636-4600 ■ Fax: 612-636-1311 'm m ?^^^^^.Owner: City of Orono, 2750 Kelly Pk\^*y» Orono, MN 55323-0066 Ros^ne I-----------^---------------—------ Ar.gefliki^PQ,. Period: December 1, 1998 to January 5, 1999_____________________ Associates jinqinftni A/chitftuContractor: Shank Constructors^ Inc., 3501 85th Ave N, Brooklyn Park, NTN 5 445 Date: January 5, 1999 m Request No: REQUEST FOR PAYMENT NAVARRE WATER TREATMENT FACILITY RENOVATION BRA FILE NO. 13997 SUM.MARY I Original Contract Amount Change Order • Addition Change Order - Deduction Revised Contract Amount Value Completed to Date Materu! on Hand Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously II A.V10UNT DUE THIS REQUEST FOR PAYMENT NO. 2 3 4 5 6 7 S S Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Appro vedjix Contractor: SHAJaC^NSa'RUlfrORS, INC. Specified Gantract Completion Date:1 Lyantract t_or 636.600 s 636.600 s 146.770 $47.853 s 194.623 s 9.731 s 184.892 s 98.462 s 86.430 pproved by Owner; CITY OF ORONO Date: I.M 39\13997WEQUEST3 WB2 Item Total price for the renovation of the Navarre Water Treatment Facility , including demolition, process equipment (by bas^ bid manufacturers, as described in Part III of this Proposal) plumbing, HVAC, electrical work, conUols and instrumentation, process piping, painting, and all other items shown, specified, or implied to place the facility into full operation for Contract Unit Quantity Unit Quantity Current Price to Date Quantity Amount to Date ihc LUMP SUM of:LS 636,600.00 Breakdown of above: Mobilization & Div. 1 37.894.00 100%100%37.894 Demo - Lab.12,944.00 100%15%12,944 Demo • Mat.11,850.00 100%15%11,850 Concrete Bottom - Lab.10,121.00 Concrete Bottom - Mat,10,360.00 Div. 5 • Lab.493.00 Div. 5 - Mat.1.173.00 Div 8 • Lab.1,190.00 Div. 8 - Mat.4,989.00 Softening Equip • Ext.5,200.00 40%40%2,080 Softening Equip - Int.9,000.00 100%70%9,000 Filter Equip - Ext.13,500.00 40®;.40*/o 5.400 Filter Equip - Int.31,000.00 100*/.70%31,000 Piping & Valves 13,600.00 Interior 6,600.00 Filter Equip - Lab.15,692.00 10%10%1,569 Filter Equip • Mat.53.793.00 10%I0*/o 5,379 Softening Equip - Lab.2,352.00 20%0%470 Softening Equip - Mat.17,038.00 10*/.0*/o 1,704 Filter Media - Lab. Filter Media • Mat. Softening Media • Lab. Softening Media • Mat. Chemical Feed • Lab. Chemical Feed • Mat. Pumps • Bal. Pumps - Mat. Blower - Lab. Blower • Mat. Piping 8c Valves • Lab. Piping 8c Valves • Mat. 4,200.00 28.375.00 563.00 18.554.00 7.352.00 8.393.00 7.500.00 16.827.00 5.987.00 6.757.00 26.922.00 87.181.00 50%22%24,518 l;\139\13997\REOUEST3.WB2 Hvac 16,200.00 Electrical 134,000.00 Steel 1.200.00 50% 50%600 Welding 5,500.00 21%1%1,176 Grinding 2,300.00 51.5%27%1,185 Total Work Completed To Date 146,770 l:\139\1 3997\REQUEST3.WB2 PROJECT PAYMENT STATUS Owner CITY OF ORONO Project No. File No. Contractor SHANK CONSTRUCTORS, INC. CHANGE ORDERS Description Amount 1 2 Total Cbanee Orders PAYMENT SUMMARY 1 ^ 1 Start 10/31/98 79.313 4,174 58,969 2 I0'3r<)3 12/01/98 19,149 5,182 103,644 3 12/0! 98 01/05/99 86.430 9,731 146,770 4 5 6 7 8 9 10 Material on Hand $47,853 Total Pa\ mcnt to Date $184,892 Orieinal Contract $636,600.00 Rctainacc, Pavmeni No. 3 S9.731 Chanee Orders Towi Amount Earned SI 94.623 Revised Contract $636,600.00 l:\139\13997V^EQUEST3 W82 I REQUEST FOR COUNCIL ACTION DATE: COUNCIL MEETING PJAN 2 5 t999i CITY OF ORONO ITEM NO:15 Department Approv^ 1/ /_, Name Tom Kuehn'/t^^ Title Finance Director Administrator Reviewed: /l Item Description: Outline of City's investment Policy Agenda Section: City Administrator's Report Attachments: (a) Investment Policy , Adopted December 12, 1988 (b) Investment Portfolio, December 31, 1998 (c) Certificates of Deposit, December 31, 1998 The city's investment policy establishes investment objectives, reporting practices, appropriate investment instruments, selection criteria for banks and dealers, requirements regarding maturities and diversification, principles of risk, prudence and ethics, and responsibilities for the investment function. The investment portfolio at December 31, is presented in order of maturity, without regard for call dates. A supplemental presentation is shown by type of investment, with the total of each type of investment compared to the whole portfolio, and expressed as a percentage of the whole portfolio. A separate listing of the certificates of deposit at December 31, is included. All certificates of deposit are co^•ered by F.D.I.C. insurance up to $100,000. Most of the certificates were purchased at a discount so that when they reach maturity the total to be remitted to the city is $100,000. For those certificates that pay interest every six months, the principal amount invested has been adjusted so that rvhen the semi-annual interest is added the total of principal plus interest does not exceed $100,000. COUNCIL ACTION REQUESTED: No action required. CITY Op ORONO INVESTMENT POLICY ADOPTED DECEMBER 12, 1988 A I.INTRODUCTION II. The purpose of this investment policy is to establish: -the City's investment objectives -investment reporting practices to management and the Council -investment instruments that are appropriate for the City -criteria for selection of banks and dealers -requirements regarding maturities and diversification -investment principles of risk, prudence and ethics and -responsibilities for the investment function SCOPE The investment policy applies to the City of Orono's funds as accounted for in the City's annual report and include: - the general fund - the special revenue funds - the debt service funds - the capital projects funds - the enterprise funds Unless specified by City Council action, investments of City monies will be pooled and invested in the Pooled Investment Trust Fund with the resultant investment income accruing to the benefit of the various City funds as provided in Resolution No. 2105. III. INVESTMENT OBJECTIVES A. The primary objectives of the City's investment program are: 1. To preserve principal each investment transaction shall seek first to insure the preservation of capital in the overall portfolio. 2. To remain sufficiently liquid to meet expenditure requirements. It is essential that cash is available when needed, therefore the City's investment goal is to maximize yield while matching maturity dates with expenditure needs including the provision of a cushion for possible unforeseen needs. 3. To diversify the investment portfolio by individual financial institution, government agency or by corporation in the case of commercial paper to reduce the exposure to risk of loss. 4. As custodians of the public trust all participants in the investment process shall seek to act responsibly and avoid any transaction that might impair the credibility of the City. IV. Reporting The investment reporting function shall include requirements for; budgetary reporting, interim/internal reporting, and annual reporting. A. Budgetary Reporting. As part of the annual budget, interest income shall be estimated for all budgeted funds based on a cash flow forecast. B. Interim/Internal Reporting. The Finance Department shall maintain the investment portfolio on the LOGIS Financial Investment Management System on a monthly basis and provide to management or the Council at any time. Management shall be provided investment portfolios monthly. C. Annual Reporting. The Treasurer shall prepare a written fiscal year report on the investment program and investment activity. This report shall include a summary of the investment activity and rate of return for the fiscal year then ended and a comparison to the budgeted amounts. V.Instruments Cities in Minnesota are all restricted to the same permissible investments under Minnesota Statutes 475.66. These instruments are summarized with pertinent information as follows: A. DIRECT U.S. GOVERNMENT OBLIGATIONS (treasury bills, notes, bonds and certificates of indebtedness). B. FEDERAL AGENCY ISSUES (not directly guaranteed by the U.S. government such as Federal Home Loan Banks, Federal National Mortgage Association, Federal Land Banks, etc) C. REPURCHASE AGREEMENTS (Repo’s) - Repo transactions are restricted to: (1) A primary reporting dealer in U.S. government securities who reports to the Federal Reserve Bank of New York, or (2) National or state bank in the U.S. which is a member of the Federal Reserve system and whose combined capital and surplus equals or exceeds $10,000,000. (3) A securities broker-dealer having its primary executive office in Minnesota and licensed pursuant to Chapter 80A, or an affiliate of it, registered by the SEC and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated df 't. (4) The City shall receive a confirmation/safekeeping receipt with a complete description of the collateral on the repo. D. MONEY MARKET FUNDS shall consist solely of instruments in which Minnesota municipalities are permitted to temporarily invest monies pursuant to Minnesota Statues and shall be consistent with the City's objective of preservation of principal. E. BANKERS' ACCEPTANCES of U.S. banks eligible for purchase by the Federal Reserve System. Bankers acceptances should be restricted to the top 40 banks in the U.S. (as measured by deposits) and 1st Banks of Minnespolis or St. Paul and Norwest Bank Minneapolis. (Bankers acceptances should not be purchased from the above banks if news leads to concerns over the financial condition of the bank.) The broker, dealer or bank shall verify that the bankers acceptance is eligible for purchase by the Federal Reserve System. F. COMMERCIAL PAPER OF HIGHEST QUALITY issued by U.S. corporations or their Canadian subsidiaries when the paper matures in 270 days or less. Highest quality shall mean that two of the three rating agencies (Standard & Poors, Moodys and Fitch) rate the paper of the highest quality (Al, PI and FI respectively). Commercial paper based upon a letter of credit should be restricted to the same banks listed in E. above. G. CERTIFICATES OF DEPOSIT, interest bearing checking and savings accounts, and money market savings accounts secured by F.D.I.C. or F.S.L.I.C. insurance. Amounts in excess of $100,000 (maximum insured) shall be secured by collateral as required by Minnesota Statutes. See excerpt from Minnesota C ties Handbook, page 423, included. When an institution pledges collateral it shall provide to the city treasurer confirmation of the collateral pledged within 3 working days and shall deposit said collateral at an independent bank. VI. Banks and Dealers Investment procedures include controlling the level of bank balances and selecting depository institutions. At the beginning of each year, the City Council approves depositiories and investment firms. A. Banks and Savings Banks shall be restricted to those having a minimum capital and surplus of $10,000,000 and an asset to net worth ratio minimum of 3.0% except for the main checking accounts at the First National Bank of the Lakes, Navarre. B. Investment firms shall be restricted to those regulated by the SEC and having a minimum capital of $10,000,000. C. A current annual statemert shall be kept on file for each bank, broker or dealer with whom business is done. D. Only brokers and dealers of government securities that report directly to the New York Federal Reserve Bank shall be utilized. E. Receipts are required from any depository holding securities for the City within 3 days of receipt by the depository. VII. Maturities and Diversification This investment policy addresses both short-term funds and long-term funds. A. Short-term investments are made in securities which will mature very close to the date on which the mor»ies are expected to be needed to pay for recurring operations. B. Long-term investments are made for debt service requirements and from excess monies available from the various other funds as permitted from time to time; and an opportunity to extend maturities and achieve higher yields may exist. Maturities should not be extended beyond five years and the Treasurer may sell the longer term securities if it is advantageous in his/her opinion to do so. It is the policy of the City to diversify its investment portfolio. Investments shall be diversified to eliminate the risk of loss resulting from the overconcentration of assets in a specific maturity/ a specific issuer or a specific class of maturities. The maximums to be generally adhered to are 20% for a specific maturity; 40% for a specific issurer/ bank, or dealer; and 35% for a specific class (instrument) of maturities. VIII. RiskS/ Prudence and Ethics The City recognizes that investment risks can result from issuer defaults or market price changes. The Minnesota Statutes governing permissible investments and the diversification guidelines are designed to control risk to some degree. The Treasurer is expected to display prudence in the selection of securities/ as a way to minimize default risk. In the event of a default by a specific issuer/ the Treasurer shall review/ and if appropriate/ proceed to liquidate securities having comparable credit risks. The treasurer in exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes provided that reasonable action is taken to control adverse developments. Any officer or employee involved in the investment process shall refrain from personal business activitiy that could conflict/ or gives the appearance of a conflict/ with proper execution of the investment program or impair the ability to make impartial investment decisions. IX. Delegation of Authority The City Council hereby delegates the management of the investment program to the city treasurer. In his absence, the deputy treasurer or the city administrator shall exercise the same authority. The treasurer shall also have full authority as stated in Resolution Ho. 2089 to initiate necessary wire transfers or interbank transfers as may be necessary to accomplish the investment objectives as stated herein. The treasurer shall provide the Council with a detailed list of electronic wire transfers at the next available Council meeting. The treasurer shall further be authorized to designate depositories on behalf of the City Council as provided in Resolution Ho. 2563 at times other than the beginning of the year and will provide to the Council the identity of each new depository and the investment purchased from each new depository at the next available Council meeting. X t iTV fop! 112086.5 City of ORONO RESOLUTION OF THE CITY COUNCIL NO. 2089 A RESOLUTION APPROVING THE USE OF, AND DESIGNATING THE OFFICIALS AUTHORIZED TO INITIATE WIRE TRANSFER OF CITY FUNDS BE IT RESOLVED, by the City Council of the City of Orono, Minnesota as follows: 1. The City does hereby approve the use of wire transfer of City funds for transactions related to the investment (purchase, sale, collection of interest) of the City's funds; and for the payment of the various bonded debt issues of the City. 2. The City does hereby authorize the City Treasurer, Deputy City Treasurer, or the City Administrator to initiate such wire transfers as needed for the transactions related to investment of the City's funds or for the payment of the City's debt. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held November 24, 1986. ATTEST; \ -W-\ Mary C oTothy M. /+^Bllin, City Clerk Mayor \ i »“-T. ■ 1 •-tv-v y.. •: CITY ’ fibNOl City of ORONO RESOLUTION OF THE CITY COUNCIL NO. __2563 _____ A RESOLUTION AUTHORIZING THE CITY TREASURER TO DESIGNATE DEPOSITORIES OF CITY FUNDS WHEREAS, the City of Orono Investment Policy has stated guidelines for selecting depositories and investment firms; and WHEREAS, Minnesota State Statutes do authorize the City Council to delegate the responsibility of designating depositories of pub-lic funds to the City Treasurer or Chief Financial Officer; and WHEREAS, the investing of City funds does, on occasion, occur prior to the formal adoption of the institution as an approved depository. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Orono, Minnesota, that the City Treasurer is hereby authorized to act on the City's behalf to designate additional depositories of City funds upon concurrence of the City Administrator or Acting Administrator and within the guidelines of the City of Orono Investment Policy. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held on December 12, 1988. ATT] BT: Jamea R, Grabelf, Mayor I w / or^hy M. Cl lY OI ORONO iNvi'smvm poRTi-oiJo i)i:a:Mm‘:R3i.i99K Invettmeni Investment Type Vendor 981212 981205 9812f)7 981209 981105 981201 981213 980904 96M04 980109 970703 961105 98W08 931003 980402 981104 981103 980905 981206 97HRA 980203 970908 981008 980713 980802 980107 980301 980311 980312 980605 980808 980902 980903 981101 981201 980706 980901 981011 981210 980302 980711 980811 970902 980705 981009 980712 I IRA New Jersey Nat Gas Commercial Taper Sydney Capital Commercial Paper l-liinr C''»rp. Commercial Paper Certain Funding Commercial Paper Grand Funding Commercial Paper MMrii Cup Bank, tail Crucei. NM. C.D. Corp Rec Corp Commercial Pafier Fed Farm Credit Note P'ed I lomc Loan Rond Fed Natl Mortgage Assn Princ Strip Firit StMe Bank, I'tce’ibr Cenof Dep Gotten FSB, Fori I-ee, NJ. Ceriof Dep l ed Home loan Mortgage Corp Bond Fed I lomc loan Rond Fed Natl Moitgage Assn Rond 1st USA Rank, Murray, UT. Cert of l)cp Fed Home Loan Rank Step-up Bank ft Truit of Puerto Rico, Cert of t^p Fed Natl Mortage Assn Med Term U S. Treasury Notes Fed Farm Credit Bank Med Term I'ed Nat Mort Assn Med Term Rond Fed Nat Mort Assn Med Term Note l ed Nat Mort Assn Med 1 erm Note Fed Nat Mort Assn Med Term Note Iti Nat Dank Keystone. WV. Cert of Dep Safrm Nat Bank of Near York, NY, CD. Fed Home Loan Mort Corp Debs Fed Home Ixtan Mort Corp Debs Fed Farm Credit Bank Med Ternt Key Rank USA, Gcvcland, OH. C D. Branch County Fed SftL. Coldtaaier, MI. C D. New South Fed Svp Bank. Irondale, AL. C.D. I*ed Home Ijoan Mort Corp Deb Fed Nat Mort Assn Med Term Note Peoples Bank. Bridgeport. Cl , Cert of Dep Fed Nat Mortpige Assn Med lerm Note Fed Nat Mortgage Assn Med Term Note Fed Home Ixtan Mortgage (orp Deb Fed Nat Mort Assn Med Fcrm Note Fed Nat Mort Assn Med 'Term Note r'ed Home Ijoan Rank Cons Ronds l>d Home loan Rank Cons Ronds l-cd Home loan Mortgage Corp Deb IVd Home loan Rank C'ons Ronds I-cd Home loan Mortgage C'orp Deb Money Market I’und Money Market l*und footnotf: s Salomon Smith Barney 5^ili*fiion Smith Barney Merrill Lynch 5^Iomon Smith Barney Merrill Lynch Prudential Securities Salomon Smith Barney Norwest Investment U.S. Bancorp Dain Rauscher U.S. Bancorp U.S. Bancorp Dain Rauscher Salomon Smith Barney Dain Rauscher Norwest invertment Dain Rauscher U.S. Bancorp Salomon Sinith Barney Firstar Trust Milwaukee Dain Rauscher Salomon Smith Barney U.S. Bancorp Dain Rauscher Dain Rauscher Prudential Securities U.S. Bancorp Dain Rauscher Salomon Smith Barney Salomon Smith Barney U.S. Bancorp U.S. Bancorp U.S. Bancorp U.S. Bancorp U.S. Bancorp Prudential Securities Dain Rauscher Dain Rauscher Salomon Smith Barney Dain Rauscher Dain Rauscher Salomon Smith Barney Salomon Smith Barney Salomon Smith Barney Salomon Smith Barney Salomon Smith Barney U.S. Bancorp I'irstar Trust Milwaukee Purchase Maturity Date Date 12/29/98 12^09/98 12/16/98 12/21/98 11/24/98 12/01/98 12/30/98 09/L5/98 04/23/96 01/26/98 OA/nm 11/29/96 04'29/‘JK KV21/93 04/15/98 1V18/98 11/16/98 09/22/98 12/15/98 OZ'03/97 02/05/98 09/16/97 1CT21/98 07/31/98 mo6m 0 VI4/98 0302/98 0V20/98 03/24/98 06/17/98 0JV20/98 09/11/98 09'1T^8 1 V04/98 12/23/98 07/08/98 09.'08/98 1(V29.'98 12/22/98 0V04/98 07/29/98 (W27/98 09/10/97 07/08.'98 1(^27/98 oi/iim 0V05/99 01/12/99 0V12/99 01/15;‘^9 01/27/99 0202/99 02/09/99 OVOl/99 04^3/99 06'lU/99 07/12/99 11/29/99 OVlO/00 (b) 0.V22/00 (b) 0&75>*00 11/03/00 0828/01 09/21/01 12/17/01 OL/31/02 (c) 0Z'05f02 09/18/02 l(yi7/02 12/23/02 l2J13m 0 VI6/03 0.V03/03 0V03/03 0.V24/03 ay 17/03 OV19/03 09/10/03 09/1OW 1V05/03 12/22/03 01/08/04 11/22/04 11/22/04 1222/05 0V19/06 07/25/07 0827/07 09/10/07 09/08/08 i(y27/at 12/09/08 C'Dupon Rate 6.01% 5.53% 5.40% 5.57% 5.44% 5.35% 5.08% 5.79% 6.13% 5.77% 6.16% 6.31% 5.00% 5.00C& 6.12% 5.23% 5.38% 5.57% 5.35% 6.25% 6.00% 6.54% 5.00% 6.32% 6.32% 6.40% 6.41% 6.11% 6.18% 6.21% 6.41% 6.01% 6.01% 5.39% 5.67% 6.00% 6..50% 6..50% 6.08% 6.49% 7.01% 6.50% 7.25% 6.20% 6.45% 6.59% Cost 199,766.67 428.761.19 308,749.15 298343.75 396,167.11 97,902.98 424.. 544.16 10.5,131.09 100.000. 00 203,671.60 88,875.36 83.892.62 29.5,781.25 2512.50.00 301.617.19 90382.42 100,000.00 85.506.63 300.000. 00 400250.00 200.000. 'J0 200.000. 00 200,000.00 251.875.00 302250.00 96,000.00 75.451.42 150.000. 00 300.000. 00 200.000. 00 75,471.70 76,628 35 76,628.35 299243.75 100,000.00 96,000.00 305,484.38 154.066.41 300.000. 00 100275.a) 325,975.a) 250.000. 00 200,(XX)(X) 199.000. 00 300.(XK).00 99,875.00 26,373.81 25,9^98 Par Value 199,766.67 428,761.19 308,749.15 298343.75 396,167.11 98,000.00 424344.16 10.5.000. 00 100.000. 00 203,671.60 88,875.36 83.892.62 300.(XX).a) 250.000. ai 300.000. 00 90382.42 loaooo.oo 85306.63 300.000. 00 417.624.00 200.000. 00 200,000.00 200,000.00 250.000. 00 300.000. 00 96,000.00 75.451.42 150.000. 00 300.000. 00 200.000. 00 75,471.70 76,628.35 76,628.35 300.000. 00 100.000 00 96,000.00 3oaooo.oo i5aooo.oo 3oaooo.oo lfX),000.00 320.000. 00 250.000. 00 200,00000 2oaooo.oo 300.000. 00 100.000. 00 26273.81 25,998^98 MARKET VALUE December 31 199,766.67 428,761.19 308,749.15 298343.75 396,167.11 98.000. 00 424344.16 105.105.00 100244.00 203,671.60 88,875.36 83,892.62 297215.00 248.418.00 302.106.00 90382.42 99,439.00 85306.63 299.106.00 407252.00 20a088.00 204.690.00 200.080.00 251.720.00 302.064.00 96.000. 00 75.451.42 150.09430 300275.00 200360.00 75,471.70 76.628.35 76.628.35 296360.00 100,000.00 96,000.00 306.942.00 1.53.471.00 299243.00 102.710.00 329.747.00 25aooo.oo 202.626.00 198212.00 299.157.00 99,969.00 26273.81 21/113^ $9,5 48,090 .32 $93 4833727 $9358320.85 Market Value Over (Under) Cost December 31 0.00 0.00 0.00 0.00 0.00 97.02 0.00 (26.09) 344.00 0.00 0.00 0.00 1333.75 (2332.00) 488.81 0.00 (561.00) 0.00 (894.00) 7.00100 88.00 4,69000 80.00 (155.00) (186.00) 0.00 0.00 9430 375.00 56000 0.00 0.00 0.00 (2,483.75) 0.00 0.00 1,457.62 (59541) (657.00) 2.33.5.00 3.772.00 0.00 2.626.00 (688.00) (843.00) 94.00 0.00 Sia73033 (b) Actual maturity date is shown but interest rate is adjusted quarterly Interest rate shown is the minimum rale (c) Investment held byll R A. Trustee for II R.A. Building Bonds Reserve W Invefttmeni I D. No. CriYOFORONO INVESTMENT PORTI-OUO DECEMBER 31.1998 Inves tment *iypc Vendor 981212 New Jersey Nat Gas Commercial Paper 981205 Sydney Capital Commercial Paper 981207 Fluor Corp. Commercial Paper 981209 Certain Funding Commercial Paper 981105 Grand Funding Commercial Paper 981201 Matrii Cup Bank. Ut Crucct. NM. C D 981213 Corp Rcc Corp Commercial Paper 980904 Fed Farm Credit Note 961M04 Fed Home Ijoan Bond 980109 Fed Nall Mortgage Assn Princ Strip 970703 Firfi Siaia Bank, Excelibr Cert of Dep 96 lie. Oewen FSB. Fort Lea, NJ. Cert of Dep 980408 Fed Home loan Mortgage Corp Bond 931003 Fed Home loan Bond 980402 Fed Natl Mortgage Assn Bond 981104 1st USA Bank. Murray, U P. Cert of Dep 981103 Fed Home Loan Barik Step-up 980905 Bunk ft Trust of Fuerlo Rtco, Cert of Dep 981206 Fed Natl Mortage Assn Med Term 97HRA U.S. Treasury Notes 980203 Fed Farm Credit Bank Med Term 970908 Fed Nat Mort Assn Med Term Bond 981008 Fed Nat Mort Assn Med 'Perm Note 980713 Fed Nat Mort Assn Med Perm Note 980802 Fed Nat Mort Assn Med 1 ‘crm Note 980107 lat Nat Bank Keyatone. W V. Cert of Dep 980301 Safra Nat Bank of New York. NY. C.D. 980311 Fed Home Loan Mort Cx)rp Debs 980312 Fed Home Ijoan Mort Corp Debs 980605 Fed Farm Credit Bank Med Term 980R08 Key Barfc USA. acvciand. OH, C.D. 980902 Branch County Fed Sft U Coldwaie:. Ml. C.D. 980903 New South Fed Svp Bank. Imndate, At.. C.D. 981101 Fed 1 lome Loan Mort Corp Deb 981201 I‘ed Nat Mort Assn Med Term Note 980706 Peoples Bank. Bridgeport. CT. Cert of I>ep 980901 Fed Nat MortpifBi Ann Med Term .Note 981011 Fed Nat Mortpipe Aitn Med Term Note 981210 F'ed Home Ijoan Mortgage Corp Deb 980302 Fed Nat Moit Assn Med Term Note 980711 Fed Nat Mort Assn Med 'Pemi Note 980811 Fed Home Loan Bank Cons Bonds 970902 Fed Home IxNin Bank Cons Bonds 980705 Fed Home Loan Mortgage Corp Deb 981009 Fed Home Ijoan Bank Cons Bonds 980712 Fed Home Loan Mortgage Corp Deb Money Market Fund HRA Money Market Fund FOOTNOTES Commercial ___Pi*pcjr _ Federal Farm Oedit Banks Federal Home Loan Association Salomon Smith Barney Salomon Smith Barney Merrill Lynch Salomon Smith Barney Merrill Lynch Prudential Securities Salomon Smith Barney Norwest Investment U.S. Bancorp Dain Rauscher U.S. Bancorp U.S. Bancorp Dain Rauscher Salomon Smith Barney Dain Rauscher Norwest Investment Dain Rauscher U.S. Bancorp Salomon Smith Barney Firstar Trust Milwaukee Dain Rauscher Salomon Smith Barney U.S. Bancorp Dain Rauscher Dain Rauscher Prudential Securities U.S. Bancorp Dain Rauschci Salomon Smith Barney Salomon Smith Barney U.S. Bancorp U.S. Bancorp U.S. Bancorp U.S. Bancorp U.S. Bancorp Prudential Sexurities Dain Rauscher Dam Rauscher Salomon Smith Barney Dain Rauscher Dain Rauscher Salomon Smith Barney Salomon Smith Barney Salomon Smith Barney Salomon Smith Barney Saiuiiicp Smith Barney U.S. Bancorp Firstar Tiust Milwaukee 199,766.67 428,761.19 308.749.15 298343.75 396,167.11 424344.15 105,131.09 200,000.00 200,000.00 loaooo.oo 29.V81.25 25U50.00 100,000.00 150,000.00 300,000 00 299343.75 (b) Actual maturity date is shown but interest rate is adjusted q Interest rate shown is the minimum rate (c) Investment held by H R.A. 'Prustec for H R.A. Building Boi 52,056332.03 5^ 300,000.00 250.000. 00 200.000. 00 199.000. 00 300.000. 00 99375.00 $234535QJX) 29m: Certificates of PcfHJsit 97,902.98 88375.36 83392.62 90382.42 85306.63 96,000.00 75,451.42 75,471.70 76,628.35 76,628.35 96,000.00 Fcilcral Nall Mortg US Treasury Money Associatiem Oblsations Market I'ds 203,671.60 301,617.19 300.000. 00 -- 400,250.00 200.000. 00 200,000.00 251.875.00 302.2.50.00 100,000.00 30.5,484 38 154.066.41 100375.00 325.975.00 26373.81 25,998.98 Total 199,766.67 428.761.19 308,749.15 298343.75 396,167.11 97.902.98 424344.16 105,131.09 loaooo.oo 203371.60 8837536 83392.62 295,781.25 251350.00 301317.19 90382.42 100300.00 85305.63 3oaooo.oo 400350.00 2oaooo.oo 2oaooo.oo 200,000.00 251375.00 302350.00 96,000.00 75.451.42 i5aooo.oo 3oaooo.oo 2oaooo.oo 75,471.70 7632835 76,62835 299343.75 100300.00 96,000.00 305,48438 154,066.41 300300.00 100375.00 325.975.00 25aooo.oo 200300.00 199,000.00 3oaooo.oo 99375.00 26373.81 25398.98 ?2,7453143j J4f)035(UB S52372.79 S9348.09a32 M5S fjm SL22S 100.00% Certificates of Deposit December 31, 1998 Issuer Vendor Purchase Date Maturity Date Callable Date Purchase Price Maturity Value act/365 Coupon Rate act/360 Interest Yield Interest Paid Matrix Capital Bank Las Cruces, New Mexico Prudential 12/01/98 02 02 1999 n/a $97,902.98 $98,000.00 4.85%5.35% yld include @ mat s discount First State Bank of Excelsior Shorewood, Minnesota USB 07/11/97 07 12 1999 n/a $88,875.36 $100,000.00 6.25%6.16%@ mat Oewen Fed Bank Fort Lee, New Jersey USB 11/29/96 11 29 1999 n/a $83,892.62 $100,000.00 6.40% 6.31%@ mat 1ST U.S.A. Murray, Utah Nonvcsl 11/18/98 11 03 2000 n/a $90,582.42 $100,000.00 5.31%5.23%@ mat Bank & Trust of Puerto Rico Hato Rey, Puerto Rico USB 09/22/98 09 21 2001 n/a $85,506.63 $100,000.00 5.65% 5.57%@ mat FNB of Keystone Keystone, West Virginia Prudcnlial 01/14/98 01 16 2003 01/16/99 $96,000.00 $96,000.00 6.40%6.31%Jan — Jun Safra National Bank of New York New York, New York USB 03/02/98 03 03 2003 n/a $75,451.42 $100,000.00 6.50%6.41%@ mat Key Bank USA Cleveland, Ohio USB 08/20/98 08 19 2003 n/a $75,471.70 $100,000.00 6.50%6.41%@ mat Branch County Fed S & L Coldwater, Michigan USB 09/11/98 09 10 2003 n/a $76,628.35 $100,000.00 6.10%6.01%@ mat New South Fed Savings Bank Irondale, Alabama USB 09/11/98 09 10 2003 n/a $76,628.35 $100,000.00 6.10%6.01%@ mat Peoples Bank Bridgeport, Connecticut Prudential 07/08/98 01 08 2004 07/U8/99 $96,000.00 $96,000.006.00%5.91%Jan - Jul Total $84AQ3_6J<5_ $992,000.00 TOMM NVn STU W8\CH RTDK P e COUNCIL MEETING gAN 2 5 t999i REQUEST FOR COUNCIL ACTION CITY OF OHONO DATE: January 22,1999 ITEM NO: Department Approval: Name Ron Moorsc Title City Administrator Administrator Reviewed:Agenda Section: City Administrator ’s Report Item Description: Pay Equity Report The State Pay Equity Law requires that every three years cities report information regarding job classifications and pay ranges to ensure compliance with the Pay Equity Law. The purpose of the Pay Equity Law is to ensure that males and females in comparable positions receive comparable pay. A copy of the City's report is attached for Council review and approval. The State will analyze the information in the report to determine whether the City is in compliance with the comparable pay requirements of the Pay Equity Law. The State has made available the software used for the analysis so that cities can determine their compliance prior to submitting the report. The City's pay information has been analyzed using this software and has been found to be in compliance with the pay equity requirements. COUNCIL ACTION REQUESTED: Motion to approve the City’s pay equity report, Pay Equity Implementation Report Si nd completed report to; Pay Equity Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street St. Paul. MN 55155-1603 (651) 296-2653 (Voice) (651)297-2003 (TDD) For Department Use Only Postmark Date of Report Jurisdiction ID Number Name of Jurisdiction City of Orono a City G County Q School □ Other: Address2750 Kelley Parkway, P.O. Box 66 Contact Pe.'son Ronald J. Moorse O The job evaluation system used measured skill, effort, responsibility and working conditions and the same system was used for all classes of employees. Check the system used; □ State Job Match □ Designed Own (specify) Zip 55323 G Consultant's System (specify) FOCUS (PDI)________ □ Other (specify) O Health insurance benefits for mate and female classes of comparable value have been evaluated and; Q There is no difference and female classes are not at a disadvantage. □ There is a difference and the maximum salaries reported include the monthly amount paid by the employer for health insurance. f) Information in this report is complete and accurate. Q The report includes all classes of employees over which the jurisdiction has final budgetary approval authority. ( 612 ) A73-7357 0 No salary ranges/performance differences. □ Check here if both of the following apply: otherwise, leave blank. a. Jurisdiction does not have a salary range for any job class. b. Upon request, jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note; Do not include any documentation regarding performance with this form. 0 An official notice has been posted at Administration Lunchroom Bulletin Board _ (prominent locadon) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Orono. City Council _________________ (governing body) Gabriel Jabbour (chief elected official, print) (chief elected official, signature) M.nvnr______________________ 1/25/99 (title)(date) 2 W B Result from Salary Range Worksheet 101.85______% is the result of average years to salary range maximum for male classes divided by the average years to salary range maximum for female classes. Results from Exceptional Service Pay Worksheet G 20% or less of male classes receive ESP. O.on_______% is the result of the percentage of female classes receiving ESP divided by the percentage of male classes receiving ESP. s 2,025,285 is the annual payroll for the calendar year just ended December 31 (Part F on Back) p«V«qrptp65 i__ PART F: Job Class Information City of Orono (Name of Jurinfiction) P.O. Box 66 Comoci Penon Bonn Id J. Moorse (612) A73-7357 _______Phone (Address) Crystal Bay, MN 55323 (CHy. Stale. Zip) B CirnTMt I. Number of Male El Number of Female Enmloveei Qau Type M.P.B 1 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. To conv rt an hourly rale 10 a itM:nJii)' rale, mulliply hourly rale by I73J Comparable Work Value UfitlEfilnll) CSO - part-time 2 N ^0 CSO - full-time 1 M 46 Recept./data assist - part-time 1 F 50 Police records/secretarv 1 F 54 Police secretary - part-time 1-F 58 Payroll/utlllty billing specialist 1 F 58 Deputy Clerk/secretary 1 F 58 Secretary 1 F 58 Police office manacer 1 F A? Police officer - part-time 2 M 62 Public works maintenance 8 M 62 Police officer U M 67 On-site septic mannr»ir 1 M ^1 Assistant zoning administrator 1 * M 67 Golf course superintendent 1 M 71 Building inspector 1 M 71 Ptease make addlionai copies of this form as needed lo allow spxe for all ihe, ^ classes in your jurisdiction. Rdwn lo: Wlh Zwemke. DepanmenI of I-mploycc Relations. 200 Centennial Building, 6.M Cedar Street. St. Paul. MN S.S 155-1603 Questient: Call (651) 296-2651 |s«K-et |65ll29T2iailtT(»l»» Miirimom MotNhIy SiIhx. Reponnate dnmtary 19,1999 Miximum Monthly SalaoL s 1.435 $1.522 1 $1,799 $2,119 3 s 1 .716 $9 .017 9 $2.028 $2.386 3 $1,830 $2,152 3 $2,152 $2,532 3 $2,152 s 2.532 3 s 2,152 $2,532 3 $$9 709 2_; $2,123 $2,761 6 $2,300 $2,702 3 $9 $9 $9 $0 Q9A 9 $2.496 $2.934 3 $2,691 $3,168 •3 $2,691 $3,168 3 I Yean i Yean 10 fir of Max SfiCdES. Exceptional Servke Ene 1nngpvlr v poyei|tt!l/genetal/9lpif PARTF: Job Class Infonnation Report D.te Jnnuary 19, 1999 City of Orono CPniutPenon Ronnld J. Moorpe (Name of Jorisdictioii) P.O. Box 66 (Atldiett) Crystal Bay, MN 55323 (Cily.Suie.Zip) ClmTHte 1_ City clerk B Nundwr of Male Emrigym 1 3. 4. 5. 6. 7. I. 9. la II. 12. 13. 14. 15. 16. Ass*t Fin. Dir./MIS coord _ Building official ______________ __ Public works supervisor II City planner/zoning administrator Police sergeant _____________ _ 1 S nlor planning coordinator Public services director I Finance director Police chief City administrator Phone f612) 473-7357 Number of Female Bfiriowa 1 To convert an hourly rale to a ntonihly nie. multiply houily rate by 173.3 Pleaie airice addilional copies of this form as needed to allow space for all ihe job classes in your jurisdiciion. Return lo: Fallh Zwemkc. Department of F.inpl..yee Relations. 2(10 Centennial Building. 65R Cedar Street. St. Paul. MN 55155-1603 Questiom: Call (651) 296-2653 (sour) (65l)297.:tai3tlltl»i D E F G II aass Type M.P.B Comparable Work Value f Job Points) Minimum Monthly Salary Masimam Monthly Salary Yean to a Mu. F 71 t 2.691 t -3.168 M 76 t 2,898 S 3,411 3 H 81 * 3,126 5 3,677 3 M 86 * 3,417 t 4,024 3 F 86 * 3,417 t 4,024 3 M 80 * 3.677 * 4.326 3 M 39 5 3,677 * 4,326 3 M 106 , 4,598 * 5,409 3 M 106 5 4.598 t 5.409 3 M 106 5 4,598 t 5,409 3 M 119 t 5,449 , 6,410 3 s * s $ --------- • s s * • s I i Years of SSCiA Excepllooal Service pmx paytqoitlgtnend/98fiif Posting date: 1/25/99 Jurisdiction Name:City of Oror.o NOTICE 1999 Pay Equity Report This jurisdiction is submitting a pay equity implementation report to the Minnesota Department of Employee Relations as required by the Local Government Pay Equity Act, Minnesota Statutes 471.991 to 471.999. The report must be submitted to the department by Januaiy 31,1999. The report is public data under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. That means that the report is available to anyone requesting this information. This notice is being sent to all exclusive representatives (if any) in this jurisdiction. In addition, this notice must remain posted in a prominent location for at least 90 days from the date the report was submitted. For more information about this jurisdiction’s pay equity program, or to request a copy of the implementation report, please contact: Ron-Id J. Moorpe _ _ _ P.O. Box 66, Cry«:t9l Bay, MN 55323 (612) 473-7357 (local contact person ’s name, address, telephone) For more information about the state pay equity law, you may contact: Pay Equity Coordinator Minnesota Department of Employee Relations Second Floor, Centennial Office Building 658 Cedar Street St. Paul, MN 55155-1603 payequi t/genc nd/99iK) lied COUNCM MEET)*3 REQUEST FOR COUNCIL ACTION JAN 5 1999 CITY Oh ORON J Date: January 15,1999 Item No: | ”7 Department Approval:Administrator Reviewed: Name: Title: Gary Cheswick Chief of Police 7 Agenda Section: Item Description: Hiring of Part-Time "On-Call" Community Service Officer Exhibits:None DISCUSSION The position for a part-time Community Service Officer has become available with Matt Hagen's inability to be the night call-out person Monday through Friday. Mr. Robert Stevens, who has law enforcement experience and is a resident of the area, has submitted an application for the position and is available for the needed time period. Because of his interest, and a need to have this position filled, I am recommending Mr. Stevens be hired as a part-time on-call Community Service Officer. COUNCIL ACTION REQUESTED Request Robert Stevens be hired as a part-time on-call Community Service Officer with an hourly rate of $8.53, with no benefits or PERA membership based on the $5100.00 maximum earnings stipulation, effective January 26, 1999. I COUNCIL MEET^’-S JAN 2 5.1999 REQUEST FOR COUNCIL ACTION Cl 1Y OF ORONu DATE; January 20, 1999 ITEM NO:/f Department Approval: Name Ron Moorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator’s Report Item Description: Staff/Council Communication - Resolution, Ordinance Amendment, and Administrative Policy Revision Attachments:A. B. C. D. Resolution Setting Out a Policy and Procedure for Addressing Concerns Raised by City Employees Regarding the Administration of the City Ordinance Amending City Code Section 2.06 City Administrator Showing New Language in Bold and Underlined Ordinance Amendment in the Form for Publication Administrative Policy Revision. The new language is shown in bold and underlined. Background At the January 11, 1999 Council meeting, the Council indicated unanimous support of a recommended policy and procedure for addressing concerns raised by City employees related to the administration of the City, and directed the City Administrator to draft a resolution and prepare revisions to the City code and administrative policy to reflect the recommended policy. Attached is a resolution reflecting the recommended policy, and an ordinance amendment and administrative policy revision which incorporate the key elements of the recommended policy. Revisions The ordinance amendment involves two changes. The first adds language to Subdivision 4 - Duties [of the City Administrator] regarding the accountability of all staff to the City Administrator. This language was taken directly from the City's current Administrative Policy. The second change is the addition of five paragraphs under Subdivision 7 - General Super\ isory Capacity clarifying how information and concerns are to be communicated and addressed at the Council level and at the staff level. The Administrative Policy revision involves the addition of a policy and procedure for communicating concerns through the chain of command. Request for Council Action continued Page 2 January 20, 1999 Staff/Council Communication - Rest ution. Ordinance Amendment, and Administrative Policy Revision Purpose and Benefits The purpose of the ordinance amendment and administrative policy revision is to clarify the lines of authority, accountability and communication that enable the Council/City Administrator relationship to work best. The basis of the new ordinance and administrative policy is that the City Council hires the City Administrator to administer the affairs of the City. The City Administrator has the responsibility to administer all activities regarding the day-to-day functioning of the City. The City Council, the City Administrator, and the entire City organization benefit from clear lines of authority, accountability and communication. The City Council benefits because it can communicate its objectives, directives, questions and concerns to and through one person - the City Administrator. The Council also benefits because there is one person to hold accountable for carrying out Council directives, and for all matters related to the administration of the Citv. When all work direction comes from the Council to the City Administrator, the City Administrator can be clear about the Council's directives, work plan and priorities, and can plan and organize the work of staff to effectively accomplish the Council's directives. When the Council's directives are transmitted to staff through the City Administrator, the City Administrator can hold staff accountable for accomplishing the Council directives. The organization functions much more effectively when eveiyone is clear about who gives them w’ork direction, who they are accountable to, who they go to with problems and concerns, and what the process is for resolving problems and addressing concerns. COUNCIL AC'^ION REQUESTED: Motion to adopt the attached resolution, ordinance amendment, and Administrative Policy revision to clarify staff/Council communication. f !i A RESOLUTION SETTING OUT A POLICY AND PROCEDURE FOR ADDRESSING CONCERNS RAISED BY CITY EMPLOYEES REGARDING THE ADMINISTRATION OF THE CITY WHEREAS, Ordinance No. 18, 2nd Series, Section 2.06 indicates that the City Administrator shall be the chief administrative officer of the City and shall have the responsibility and authority to properly administer all affairs of the City; and WHEREAS, the ordinance also indicates the City Administrator will supervise the administration of all Departments; and WHEREAS, the ordinance also indicates that no member of the Council shall in any manner interfere with or prevent the City Administrator from exercising the Administrator's own judgement in the administration of the City. Except for the purpose of inquiry, no member of the Council shall deal with or exercise control over the administration of the City, and no member shall give orders to any Department Head or employee of the City, either publicly or privately except through a major:;. ‘ • of the Council; and WHEREAS, the City’s Administrative Policy indicates that the Administrator, with the concurrence of the Council, shall appoint Department Heads who shall be responsible and accountable to the Administrator. All personnel shall be responsible and accountable to the Administrator. NOW, THEREFORE, BE IT RESOLVED by the Oiono City Council that, based on the guidance provided by the City Ordinance and Administrative Policy, the following shall be the method for addressing concerns raised by City employees. 1.All matters related to the administration of the City shall be addressed through the chain of command to ensure the proper staff are aware of the matter, and have an opportunity to address the matter. In this way the matter can be resolved by those closest to both the problem and the solution. Pace 1 of 3 A. The employee first brings the concern to the immediate supervisor. If the employee is not satisfied with the response by the immediate supervisor, the employee notifies the immediate supervisor that the employee wants to take the matter to the Department Head. The employee then brings the matter to the Department 1 lead. When an employee brings an issue in writing to a Department Head, the Department Head is required to advise the City Administrator regarding the issue. If the employee is unsatisfied with the response of the Department Head, the employee notifies the Department Head that the employee wants to take the matter to the City Administrator. The employee then brings the matter to the City Administrator. B.On all issues where there is a pre..cribed policy to guide how the issue is to be addressed, the City Administrator is responsible to ensure the issue is properly and adequately addressed. The City Administrator is the last step in the chain of command. Where there is a lack of policy to guide how- the concern is addressed, the City Administrator brings the issue to the City Council for policy direction. The Council determines the policy and directs the City Administrator to address the issue in accordance with the policy. "Whistle Blower" Issues A method of bypassing or going beyond the chain of command is needed in the case of the following types of situa ‘ions involving a matter with potential significant legal, financial or other negative consequences for the Citv. 1.A situation in which an employee has taken a matter through the chain of command and believes the matter has not been adequately addressed. 2. A situation in which the matter of concern relates specifically to a person in the chain of command, and the employee believes that following the chain of command would make it more difficult or impossible to properly and adequately address the concern. Page 2 of 3 The method of either bypassing or going beyond the chain of command in relation to "whistle blower" issues is that the employee shall take the issue to the City Attorney. The City Attorney is unbiased and non-political, and will have an understanding of the potential consequences related to the employee's concern. The City Attorney also has a direct line of communication to the City Council if the issue involves the City Administrator. If the matter is such that it can be properly and adequately addressed by the City Administrator, the City Attorney will forward the matter to the City Administrator for action. If the matter is such that the City Administrator cannot or will not address the matter properly and adequately, the matter will be forwarded directly to the City Council. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held this 25th day of January, 1999. Gabriel Jabbour, Mayor ATTEST: Linda S. Vee, City Clerk Page 3 of 3 ORDINANCE NUMBER , SECOND SERIES AN ORDINANCE AMENDING SECTION 2.06 OF THE ORONO MUNICIPAL CODE The City Council of the City of Orono ordains: SECTION 1. Ordinance Amended. Ordinance Section 2.06 is hereby amended and the following language substituted in its place: SEC. 2.06. CITY ADMINISTRATOR. Subd. 1. Position Established. The position of City Administrator is hereby established. Sutd. 2. Appointment and Removal. The City Administrator shall be appointed by the Council for an indefinite term. He shall not be removed e.xcept by affirmative action taken by the Council twice at two regular meetings held within sixty days. The action taken at the first such meeting shall be an expression of intent to vote thereon at the second such regular meeting not to be held sc oner than ten days thereafter. If, at any time after the Administrator has completed six months of continuous service, the Council takes such action, the City Administrator may within thirty days after written notice uf removal, request a public hearing which the Council must grant and which must be started within thirty days after the request. Subd. 3. Qualifications. The City Administrator shall be selected solely on the basis of the person's executive and administrative qualifications with special reference both to experience, formal education, as well as knowledge of accepted practices pertaining to the duties of the office. Subd. 4. Duties. The City Administrator shall be the chief administrative officer of the City and shall be responsible to the Council for the proper administration of all affairs to the City and to that end shall have the power and shall be required to: A. Supervise the administration of all Departments, offices and divisions of the City except as otherwise provided by law and carry out any other responsibilities placed under the Administrator's jurisdiction by this Chapter or by subsequent Council action. The Administrator shall interview and screen all prospective City employees as permitted by law and may make recommendations to the Council before the Council makes any appointment. The Administrator, with the concurrence of the Council, shall appoint Department Heads who shall be responsible and accountable to the Administrator. All personnel shall be responsible and accountable to the Administrator. The City Administrator may suspend any employee until the next council meeting. If the City Council does not act to modify or rescind the suspension, the suspension shall be deemed ratified by the City Council. B. Develop and issue all administrative policies, rules, regulations and procedures necessary to insure the proper functioning of all departments and offices under the Administrator's jurisdiction as permitted by law and Council approval. C. Prepare and submit an armual budget to the Council and keep the Council advised of the financial condition of the City and make such recommendations as may from time to time be determined desirable and necessar>'. D. Attend and participate in discussions at all meetings of the Council and other official bodies as directed by the Council. The City Administrator shall also represent the City at all official or semi-official functions as may be directed by the Council and not in conflict with the prerogatives of the Mayor. E. See that all laws and provisions of the City code are duly enforced. F. Make or let purchases and contracts when the amount thereof does not e.xceed $5,000.00 and to receive estimates, quotations, sealed bids, purchases or contracts in excess of $5,000.00 and present them to the Council for official action. G. Recommend from time to time the adoption of such measures as the Administrator may deem necessary or expedient for the health, safety and welfare of the community or for the improvement of the administration. H. Perform such other duties as may be required by the Council and consistent with Minnesota Statues and the City Code. Subd. 5. Bond Required. The City Administrator shall furnish a surety bond to be approved by the Council, said bond to be conditioned on the faithful performance of those duties. The premium of the bond shall be paid by the City. Subd. 6. Deputy City Clerk. The City Administrator shall, by virtue of that position, be a Deputy City Clerk. Subd. 7. General Supervisory Capacity. No member of the Council shall in any manner interfere with, or prevent the City Administrator from exercising the Administrator's own judgement in the administration of the City. Except for the purpose of inquiry, no member of the Council shall deal with or exercise control over the administration of the City, and no member shall give orders to any Department Head or employee of the City, either publicly or privately except through a majority vote of the Council. A. If a Council Member receives information regarding a matter of concern related to the administration of the Citv. the Council Member shall forward the information to the Administrator at the earliest possible time. The Administrator shall then forward the information to the other Council Members. B. If an individual Council Member directly contacts a staff member for the purpose of obtaining information, the information shall be provided to all Council Members (and to the Administrator if the staff member contacted is other than the Administrator). C. If the response to a Council Member ’s inquiry will require significant time and effort, the staff person shall refer the Council Member to the Administrator to determine whether the request can be accommodated within the current workload priorities. If the request conflicts with other workload priorities, the Administrator mav refer the request ORDINANCE NUMBER , SECOND SERIES AN ORDINANCE AMENDING SECTION 2.06 OF THE ORONO MUNICIPAL CODE The City Council of the City of Orono ordains: SECTION 1. Ordinance Amended. Ordinance Section 2.06 is hereby amended and the following language substituted in its place: SEC. 2.06. CITY ADMINISTRATOR. Subd. 1. Position Established. The position of City Administrator is hereby established. Subd. 2. Appointment and Removal. The City Administrator shall be appointed by the Council for an indefinite term. He shall not be removed except by affirmative action taken by the Council twice at two regular meetings held within sixty days. The action taken at the first such meeting shall be an expression of intent to vote thereon at the second such regular meeting not to be held sooner than ten days thereafter. If, at any time after the Administrator has completed six months of continuous service, the Council takes such action, the City Administrator may within thirty days after written notice of removal, request a public hearing which the Council must grant and which must be started within thirty days after the request. Subd. 3. Qualifications. The City Administrator shall be selected solely on the basis of the person's executive and adminisU^tive qualifications w ith special reference both to experience, fomial education, as well as knowledge of accepted practices pertaining to the duties of the office. Subd. 4. Duties. The City Administrator shall be the chief administrative officer of the City and shall be responsible to the Council for the proper administration of a!! affairs to the City and to that end shall have the power and shall be required to: A. Supervise the administration of all Departments, offices and divisions of the City except as otherwise provided by law and carr>' out any other responsibilities placed under the Administrator's jurisdiction by this Chapter or by subsequent Council action. The Administrator shall interview and screen all prospective City employees as permitted by law and may make recommendations to the Council before the Council makes any appointment. The Administrator, with the concurrence cf the Council, shall appoint Department Heads who shall be responsible and accountable to the Administrator. All personnel shall be responsible and accountable to the Administrator. The City Administrator may suspend any employee until the next council meeting. If the City Council does not act to modify or rescind the suspension, the suspension shall be deemed ratified by the City Council. B. Develop and issue all administrative policies, rules, regulations and procedures necessary to insure the proper functioning of all departments and offices under the Administrator’s jurisdiction as permitted by law and Couneil approval. C. Prepare and submit an annual budget to the Council and keep the Council advised of the financial condition of the City and make sueh recommendations as may from time to time be determined desirable and necessary. D. Attend and participate in discussions at all meetings of the Council and other official bodies as directed by the Council. The City Administrator shall also represent the City at all official or semi-official functions as may be directed by the Council and not in conflict with the prerogatives of the Mayor. E. See that all laws and provisions of the City code are duly enforced. F. Make or let purchases and contracts when the amount thereof does not exceed $5,000.00 and to receive estimates, quotations, sealed bids, purchases or contracts in excess of $5,000.00 and present them to the Council for official action. G. Recommend from time to time the adoption of such measures as the Administrator may deem necessary or expedient for the health, safety and welfare of the community or for the improvement of the administration. H. Perform such other duties as may be required by the Council and consistent with Minnesota Statues and the City Code. Subd. 5. Bond Required. The City Administrator shall furnish a surety bond to be approved by the Council, said bond to be conditioned on the faithful performance of those duties. The premium of the bond shall be paid by the City. Subd, 6. Deputy City Clerk. The City Administrator shall, by virtue of that position, be a Deputy City Clerk. Subd. 7. General Supervisory Capacity. No member of the Council shall in any manner interfere with, or prevent the City Administrator from exercising the Administrator's own judgement in the administration of the City. Except for the purpose of inquiry, no member of the Council shall deal with or exercise control over the administration of the City, and no member shall give orders to any Department Head or employee of the City, either publicly or privately except through a majority vote of the Council. A. If a Council Member receives information regarding a matter of concern related to the administration of the City, the Council Member shall forward the information to the Administrator at the earliest possible time. The Administrator shall then forward the information to the other Council Members. B. If an individual Council Member directly contacts a staff member for the purpose of obtaining information, the information shall be provided to all Council Members (and to the Administrator if the staff member contacted is other than the Administrator). C. If the response to a Council Member's inquiry will require significant time and effort, the staff person shall refer the Council Member to the Administrator to determine whether the request can be accommodated within the current workload priorities. If the request conflicts with other workload priorities, the Administrator may refer the request to the full Council to determine whether the request should displace other Council priorities. D. Concerns raised by City employees regarding the administration of the City shall be addressed through the chain of command. The City's Administrative Policy shall set out the process to be used for addressing a concern through the chain of command. E. Concerns raised by City employees regarding pay, benefits, and other employment-related matters shall be addressed through the grievance policy set out in the City's Administrative Policy. SECTION 2. This Ordinance shall be published in THE PIONEER and THE LAKER newspapers and shall be effective upon approval and publication. Adopted by the City Council of Orono on this 25th day of January, 1999 by a vote of __ayes and___nays. Gabriel Jabbour, Mayor ATTEST: Linda S. Vee, City Clerk REVISION TO ADMINISTRATIVE AND PERSONNEL POLICY 208. POLICY FOR COMMUNICATING CONCERNS THROUGH THE CHAIN OF COMMAND 1. It shall be the policy of the City to encourage employees to bring fonvard concerns regarding the administration of the Cit>’. No punitive action will be taken against an employee who brings forward a concern in good faith and follows proper procedure. 2. Concerns raised bv City employees regarding the administration of the Citv. with the exception of "whistle blower" issues, shall be addressed through the chain of command. The Cit>' will address concerns promptly, i he procedure for addressing a concern through the chain of command is as follows; A. Step 1. The concern is brought to the attention of the employee’s superyisor. The superyisor shall discuss the concern with the employee and attempt to address it. If the employee is not satisfied with the response of the superyisor. the concern shall be reduced to writing bv the employee, signed and submitted to the employee’s Department Head. B. Step 2. The Department Head will then discuss the coneern with the employee and will provide a response within ten tlOl davs of receipt of the written statement (within a shorter time period if the subject of the concern is time-sensitive). When an employee brings a concern in writing to a Department Head, the Department Head shall advise the Citv Administrator regarding the concern. If the employee is unsatisfied with the response of the Department Head, and wants to take the matter to the Citv Administrator, the employee shall so notify the Department Head. The employee shall then request a meeting with the Citv Administrator. The concern shall be submitted in writing bv the employee to the Citv Administrator. C. Step 3. The Citv Administrator shall discuss the concern with the employee. The Cit\ Administrator shall respond within fifteen (151 davs of receipt of the written concern (within a shorter time period if the subject of the concern is time-sensitivel. On all issues where there is a prescribed policy to guide how the concern is to be addressed, the Citv Administrator is responsible to ensure the issue is properly and adequately addressed. The Citv Administrator is the last sten in the chain of command. Where there is a lack of policy to guide how the concern is to be addressed, the Citv Administrator shall bring the issue to the Citv Council for noliev direction. The Council shall determine the policy and direct the Citv Administrator to address the concern in accordance with the policy. t f / 3. ” Whistle Blower’* Procedure. The ’’whistle blower** procedure provides a method of bypassing, or going bevond. the chain of command in the case of the following types of situations involving a matter with potential significant legal, financial or other negative consequences for the City; A. A situation in which an employee has taken a matter through the chain of command and believes the matter has not been adequately addressed. B. A situation in which the matter of concern relates specifically to a person in the chain of command, and the employee believes that following the chain of command would make it more difficult or impossible to properly and adequately address the concern. An employee shall bring forward a **whistle blower** matter directly to the City Attorney. The City Attorney is then responsible to determine how best to address the concern. If the matter is such that it can be pronerly and adequately addressed by the City Administrator, the City Attorney will forward the matter to the City Administrator for action. If the matter is such that the Cit\’ Administrator cannot or will not address the matter properly and adequately, the matter will be forwarded directly to the City Council. COUNCIL MEETING REQUEST FOR COUNCIL ACTION JAN 2 5 I999i Cirv OF ORONO DATE: January 22, 1999 ITEM NO:n Department Approval: Name Lin Vee Title Cit> Clerk ; Administrator Reviewed: _______________ Agenda Section: Licenses Item Description: List of Licenses for Council Approval RESIDENTIAL KENNEL LICENSE 1.Wayne E. and Gayle D. Carrier 3.Jane Kline and Steve Bell 1376 North Arm Dr 4455 West Branch Road 2.Colleen Jabbour 4.Tracey Morrow 985 Tonkawa Road 3026 Casco Point Road CIGARETTE LICENSE 1.Richard Bloomquist 6.John O'Sullivan Rick's Super Valu O'Sullivans I (Convenience Store) 3333 Shoreline Drive 2420 Shadywood Road 2.Steven Corl 7.John O'Sullivan Navarre Liquors, Inc.O'Sullivans 11 (Convenience Store-Culvers) 3421 Shoreline Drive 3340 Shoreline Drive 3.Kenneth Galloway 8.Don Scherven Wayzata Country Club Navarre Lanes 200 Wayzata Boulevard 3435 Shoreline Drive 4.Jimmie Holtz 9.Willian Wear Jimmie's Lounge Orono Self Service 3380 Shoreline Drive 2160 Wayzata Boulevard 5.LeRoy Koehnen 10.Grant Wenkstem Navarre Amoco Lakeview Golf of Orono, Inc. 3360 Shoreline Drive 405 North Arm Drive COUNCIL ACTION REQUESTED: Motion to approve/deny the above listed licenses. KENNEL LICENSE APPLICATION Effective January 1,19_2l^to December 31,19^ ^^ r Owner: ^^ 7). Property Address:7^ ^ . /^7cut^'jy / pj/^- (include city and zip) Mailing Address (if different):________________________ Phone: rhome^ /^-/-a i ^7/-(work)^/a RESIDENTIAL Kennel License Fee: S25.00 (payment must accompany application) Maximum No. of dogs to be kept at one time: ^ (over 6 months of age) Principal Breed: 7^c=> Purpose for more than 2 dofcs: i.c\/cr /yc>cs Dogs normally kept: inside__ AJ/X kennel structure COMMERCLAL Kennel License Fee: S150.00 (payment must accompany application) Name of Business;__________________ Business Activdties; (example: boarding, breeding, veterinary care, retail, etc.) Normal Business Hours; After Hours Contact: (name). (phone). Dog runs/exercise areas are:inside outside botii The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the Cify permisssion to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. c0^4,lc^'h.,C^ tl. ‘ I / Applic^f Date For City Use Only Kennel inspected by Recommends Appro Date /// /9 KENNEL LICE^E APPLICATION ^ Effective January 1, 19 ^ to December 31. 19 Owner: J i/^ ________________ Property Address: (include city and zip) Mailing Address (if different):________________________________________ Phone: (home) / ~ ^ RESIDENTIAL Kennel License Fee: $25.00 (payment must accompany application) Maximum No. of dogs to be kept at one time: (over 6 months of age) Principal Breed: ^ ^ fwork> 4n4 - C)2^ 7 . 3 Purpose for more than 2 dogs: Dogs normally kept: r inside kennel structure / )OUS>^ 1 h(^ ^ COMMERCIAL Kennel License Fee: $150.00 (payinents.tnust accompany application) Nameol mess: Business Activiti Normal Business Hotifs: After H^s<^ontact: (name) (phone). Dog runs/exercise areas are: boarding, breeding, veterinary care, retail, etc.) inside outside oth The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City pennisssion to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. / Applicant Date s/9f For City Use Only Ke*mel inspected by Recommends Apprqivat Date ///7/*7*y KENNEL LICENSE APPLICATION Efifective January 1,19___to December 31,19 1 Owner Property Arfriresst gA- (include city and zip) Mailing Address (if different):_______ Phone: Hiome^ ^_ (work). KESIDENTIAL Kennel License Fee: $25.00 (payment must accompany application) MajdmumNo. of dogs to be kept at one time:__3. (over 6 months of age) Principal Breed:,____ Purpose for more than 2 dogs: - «« • at* AI ^Dogs normally kept: ^ inside____kennel structure i*OMMERCIAL Kennel License Fee: $150.00 (payment must accompany application) Name of Business:___________________________- Business Activities:___ Normal Business Hours:. After Hours Contact: (name), (phone). Dog runs/exercise areas are: (example: boarding, breeding, veterinary care, retail, etc.) inside outside both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to inspect the premises pnor to license approval and at any other reasonable time during the license duration; and the undersigne agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City CouncU as part of any kennel license approval. h Applicant . • Date p'or City Use Only Kennel inspected by Recommends Appro^ Date \ KENNEL LICENSE APPLICATION Efifective January 1,19___to December 31,19. Traji.t^ no orro uJ .: %I . • Owner.____ Property Address: f*<xS(}j^ ififc ^ (include city and zip) Mailing Address (if different): __________________________________ Phone: (home)________________________(work)______ RESIDENTIAL Kennel License Fee: S25.00 (payment must accompany application) Maximum No. of dogs to be kept at one time: _______________________ (over 6 months of age) Principal Breed:________^ / ^rix4'-cr/J_ Purpose for more than 2 dogs:______ Dogs normally kept: y inside____^kennel structure COM?»IERCIAL Kennel License Fee: SI50.00 (payment must accompany application) Name of Business:__________________________________ Business Activities: (example: boarding, breeding, veterinary care, retail, etc.) Normal Business Hours:____ After Hours Contact: (name)_ (phone). Dog runs/exercise areas are:inside outside both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigend hereby grants the City permisssion to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Cvuncil as part of any kennel license approval. j^-/o Applicant Date For City Use Only Kennel inspected by ^ Recommends Appro^ Date //// /£9 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. 164, Second Series • Adopted 12/08/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 FEE: $100.00 (February 1-January 31)/- <?■ DATE 1. App icant's Full Name AILQ FiasT MIDDLE 2. Applicant's Hom^ddressAppncanij lOUSE NUMB CITY' STREET STATE ZIP HOME PHONE i 3. 4. j^OFBUiiSEsFZ^r /; / BUSINESS PHONE , yj ^BUSINESS NAME Y STREET ADDRESS MAILING ADDRESS CITY ZIP Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the lic^see y jimployeetekgf place.______ I HEP’ 'BY MAKE APPLICATION FOR LICENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY ~ ORONO.0__ Date The Issuance of a license under this ordinance shall be considered a prMiege and not an absolute right of the applicant and shall not entitle the holder to an automatic renewal of the licensa. 1211973 1. :swo APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES^ : (Ordinance No. 164, Second Series - Aldopted 12/08/97) ^ ^ _pv \ V r Make check payable to: City of Orono ^ * Mailing address: P.O. Box 66 Crystal Bay, MN 55323 FEE: $100.00 (February 1-January 31) Applicant's Full Nama FIRST MIDDLE LAST 2. Applicant ’s Home Address UViX \sD n \^V>c -c HOUSE NUMBER STREET HOME PHONE CITY >'• STATE ZIP '»I3. Applicant's Business 4. \ (D BUSINESS BUSINESS PHONE 3^•X\ STREET ADDRESS MAILING ADDRESS CITY \ zip Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the licensee or empicy ee takes place ^^6.N)ti^"S VWiL.. / HEREBY MAKE APPUCATION FOR LICENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT ^ f- TTiir- AIMCT T A AA/O TLiC OOf^/A/A A/O^Q (^ITY \UcMDaVs r~^ The issuance of a license under this ordinance shall be considered a privilege and not an absolute tight of the applicant and shall not entitle the holder to an automatic renewal 0/ the license. i2ittr.a 1 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. Id4, Second Series - Adopted 12/08/97) Make check payable to; City of Orono Mailing address: P.O. Box 66 •••'• ;■ .;-.D Crystal Bay, MN 55323 r, .*C. ;o 1. FEE: $100.00 (February 1-January 31) Applicant’s Full Name • . /3,/99'9^ DATE S'/\rt^(-Oci'>Ar^ 2. FIRST Applicant's Home Address HOUSE NUMBER CITY STATE MIDDLE STREET ZIP LAST HOME PHONE 3. 4. Applicant's Business ^ouAjri^'^ ________________ TYPE OF BUSINESS /i^jf-'rZ/frA- /^OUjQT^y BUSINESS NAME /sy MAILING ADDRESS BUSINESS PHONE /n. £<?Ay:PA-rA STREET ADDRESS ujAm/M. CITY Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the licensee or employee takes place. Ci/€r 't'A^ htn^------- h\/ ' _________________________— / HEREBY MAKE APPLICATION FOR UCENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. ■iqnature Date The issuance of a bcense under this ordinance shall be considered a privilege and not an absolute right of the applicant and shall not entitle the holder to an automab'c renewal of the Bcense. 121197.3 y APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. 164, Second Series - A^dopted 12/08/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crjstal Bay, MN 55323 1. FEE: $100.00 (February 1-January 31) Af^licant's Full Name // ^O £. ,e /-//- f9 DATE ^ LAST 2. FIRST MIDDLE Applicant's Home Address housenowber STREET STATE HOME PHONE 3. 4. Applicant's Business /2es7 YPE OF BUSINESS z^/2 4^7A 7C:>^C> TYFE OF businl _. BUSINESS NAME BUSINESS PHONE D ^ / STREET ADDRESS I? o I VC ^ ^ MAILING ADDRESS hSMAZXSi , CITY ^ } 7IP Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the licensee or employee takes plare. Kv/ M/kiHlfJB. T-H & F 7AkB^ '■J I l>inF.U /N rUF^ K,TC.H £1\|------------------------------------------- / HEREBY MAKE APPLICATION FOR LICENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. Date The Issuance of a Bcense under this ordinance shall be considered a privilege and not an absolute right of the applicant end shall not enUtle the holder to an automatic renewal of die license. 121197 3 •3 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. 164, Second Scries • Alloptcd 12/08/97) Make check payable to:City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 I'.v I Cl I V w; ,'J FEE: $100.00 (February 1-January 31)/- DATE 1. Applicant's Full Name 2. 3. 4. FIRST MIDDLE LAST Applicant's Home Address /af/jb-C do i^c\______ HOUSE NUMBER CITY STREET lOME PHONE kVjlAj STATE ZIP Applicant's Business £ OF BUSINESSTYP 3,3lffO s^cfi.e.L\hi£=. BUSINESS NAME BUSINESS.PHONE STREE ^7/ - ■ET ADDRESS S^39fl , _ MAILING ADDRESS Describe how the actual physical exchang/ »f the tobacco, tobacco product, or tobacco related device between the customs and the licensee or employee takes place. y mTt^ ------------------------------—---------------------------- / HEREBY MAKE APPLICATION FOR LICENSE TO SELL TOBACCO, TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT / -1^-99 Date The Issuance of a license under this ordinance shall be considered a privilege and not an absolute right of the applicant and shaO not entitle the holder to an automatic renewal of the license. 121197.3 1. I Ml&K APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. 1^4, Second Series • Aldopted 12/08/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 FEE: $100.00 (February 1-January 31) \“VcO DATE Applicant’s Full Name ^oUaJ________A I CM A&/£ui-J~IUA- aJ FIRST MIDDLE LAST 2. Applicant's Home Addr^s HOUSE NUMBER !\aaPls^ r^s , Kki\}r,tiui c-ri.) La-aj £- (/'o I rv-S 39 9 STREET HOME PHOJ^E k\ fK.56,9 CITY STATE ' 3. 4. Applicant’s Business TYPE OF BUSINESS D ^/U / iu4^/^________ BUSINESS NAME -f--?! - o BUSINESS & ifS3? MAILING ADDRESS 'CITY ZIP Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the licensee or employee takes place. 0.^gaJ ^ ^Ji<i (Tfhu -1 ^4,^. • ^ ^-------------------------------— / HEREBY MAKE APPUC^TION FOR LICENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. Date 7778 issuance of a license under this ordinance shait be considered a privilege and not an absolute right of the applicant and shall not entitle the holder to an automatic renewal of the license. 121107.3 7 1. 2. 3. 4. APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. 164, Second Series - A^dopted 12/08/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 FEE: $100.00 (February 1-January 31) Applicant's Full Name 'JoH'A/ __________^iCM-AEtC, U ----- DATE' : Su. UA-rJ FIRST MIDDLE LAST Applicant's Home Addr^s'^S ^ PAMCL(4V\P-(x ) f ^/^) HOUSE NUMBER STREET home PHONE A^a! rCITY~STATE Applicant's Business STREET ADDRES e:^37 /r\f <:uc.L \u A-i^As. BU^fTNESS NAME Pn Aok MAILING ADDRESS Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the licensee o^mployee takes place. ‘TKL jrt^ . h/^—^ - ^JAVATen CITT I HEREBY MAKE APPLICATION FOR LICENSE TO SELL TOBACCO, TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. Signature Date le Issuance of a license under this ordinance shall be considered a privilege and not an absolute right of the appicant and Shan not entitle the holder to an automatic renewal of the license. 121197.3 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. Second Series - Adopted 12/08/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 1. 2. 3. 4. FEE: $100.00 (February 1-January 31) Applicant's Full Name Ai/^. X- T? DATE /}^ Ay FIRST MIDDLE LAST Applicant's Home Address •;OUSE NUMBER STREET /y? CITY STATE HOME PHONE o-TAircr ' Titi f Applic^t's Business y/,./ /;/ L■fr/ MAILING ADDRESS BUSINESS PHONE STREET ADDRESS ''CITY Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the cu^omer and the licensee or employee takes Diace. 5:^/ /-7 ___________ I HEREBY MAKE APPLICATION FOR UCENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT y-y<-^ Date X The Issuance of a Bcense under this ordinance shall be con^dered a privilege and not an absolute right of the applicant and shall not entitle the holder to an automatic renewal of the license. 12US7.3 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordbuiin No. 1«4, Stcood Scries • A'dopicd U/M/97) Make check payable to: City of Orono : •-•sO ^.1;*! I y Mailing address: P.6. Box 66 ’ . Crj'stal Bay, MN 55323 ->-.0 1. 2. FEE: $100.00 (February 1-January 31) Applicant's Full Name HJjAm _____W, FIRST MIDDLE Applicant’s I- ome Address rlaoKhpyf^ Hj HOUSE NUN _=£iC3 CITY .'.9ER UlXL STREET 55354: STATE ZIP DATE Id LAST 4>).'3-4^3-4cgo HOME PHONE 3. AMlicant’s Business ri4-_i . I on\nekit 4 S QaXUjfl 4. TYPE^ BUSINESS f) ^ Qrrnr, Sfc- 4- ^xm BUSINESS PHONE BUSINESS NAME — Rt'.RiOX Lr;iU<, IflKg- ING ADDRESS STREET ADDRESS M MAILING ADDRESS CITY Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between th^ustomer and the licei^ee or employee takes piace._4 r r-b n t-e JbU OSS------------ f iTdKl^Vp'ft- AV^r- UhinH -thf . fl ----------- I hereby make application for license to sell tobacco , tobacco PRODUCTS OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. Date The Issuance of a license under this ordinance shaft be considered a privilege and not an absolute right of the applicant end shall not entitle the holder to an automatic renewal of the license. 131197 3 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES (Ordinance No. 164, Second Series - Adopted 12/08/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 /D 1. 2. FEE: $100.00 (February 1-January 31) Applicant's Full Name ____^ r a >o~t~______T^USiejl FIRST MIDDLE Applicant's Home Address 7/0 /O. HOUSE NUMBER DATE CITY STREET rObLtnl /^aJ STATE ^ ZIP LAST CL 13.) HOME PHONE 3. 4. Applicant's Business Q>o I'f* Coarj CLIZ) H7i - sv-r? TYPE OF BUSINESS ^ol'f * BUSINESS N^E ^ '7/0 /O^ Skart^ Or, O) , BUSINESS PHONE VOS" A*. « Y^rrrx (^ritJ STREET ADDRESS /^OCtA cf MAILING ADDRESS CITY Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the customer and the licensee or employee takes place. C.Us4o,nir ils Kj 'I-O fiUreJtasC’ O. 'ft(>eicco jP<~w«/c<cV' • £>/o<j /7c/“ ^Q«/katr , . Cdurri-i^ htXfi Jc'- 4cfegCfr» (s c(rciiJt^ / HEREBY MAKE APPLICATION FOR LICENSE TO SEU TOBACCO, TOBACCO PRODUCTS, OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. hSO-9^ Date 77)9 issuanc9 of «license under this ordinance shall be considered a privnege and not an absolute right of the applicant and Shan not entitle the holder to an automatic renewal of the license. 121197 3 22 Jan 1999 Fri 8:43 Pyi Check Register City of Oroi^o Check Number Date Name Check Number S8062 SB062 AMEM 21-Jan-99 AMEM Totals Check Number 56062 AMEM Check Number 58063 AT6T - KC 58063 21-Jan-99 AT&T - KC Totals Check Number 58063 ATiT - KC Check Number 58064 B;‘J^AR0SSA & SONS 58064 2X-Jan-99 BARBAROSSA k SONS Totals Check Number 58054 BARBAROSSA & SONS Check Number 58065 BIFFS INC. 58065 21-Jan-99 BIFFS INC. Totals Check Number 58065 BIFFS INC. Check Number 5BC66 BLACKOWIAK k SON 58066 58066 21-Jan-99 21-Jan-99 BLACKOWIAK k SON BLACKOWIAK k SON Totals Check Number 58066 BLACKOWIAK k SON Check Number 58067 BOYER FORD k TRUCK 58067 58067 19-Jan-99 19-Jan-99 BOYER FORD k TRUCK BOYER FORD k TRUCK Totals Check Number 58067 . JYER FORD k TRUCK Check Number 58068 BUFFALO BITUMINOUS INC. 58068 21-Jan-99 BUFFALO BITUMINOUS INC, Totals Check Number 58068 BUFFALO BITUMINOUS INC. Check Number 58069 CITY OF EDINA 58069 21-Jan-99 CITY OF EDINA Totals Check Nu-her 58069 CI*n- OF EDINA Check Number 58070 CITY OF MOUND 58070 21-Jan*99 CITY OF MOUND Totals Check Number 58070 CITY OF MOUND Transaction Amount 20.00 20.00 9.59 9.59 46.540.94 46.540.94 74.76 74.76 73.90 191.72 270.62 27.24 73.66 100.90 13.347.06 13.347.06 130.00 130.00 1.850.00 1.850.00 COUNCIL MEETING Comments JAM 2 5 1999, CITV OP ORONO 1999 MEMBERSHIP DUES LD FHO.NE CHARGES NLL/LLCC RFP 12/FINAL PORTABLE - 12/98 SOLID WASTE - BEDCRWOOD SOLID WASTE • CH/PD SWITCH ASSEMBLY SWITCH ASSEMBLY OCB TRAIL-RFP 84/PINAL HATER TESTING - 1998 ADD'L SECURITY - PAUIUCCI 22 Jan 1999 Fri 8:43 AM Check Register City of Orono Check Number Date Name Check Number 50071 50071 COLE PUBLICATIONS 21-Jan-99 COLE PUBLICATIONS Totals Check Number 50071 COLE PUBLICATIONS Check Number 50O*’2 CORNERHOUSE 50072 19-Jan-99 CORNERHOUSE Tctals Check Number 50072 CORNERHOUSE Check Number 50073 CRYSTEEL 50073 19-Jan-99 a:YSTEEL Totals Check Number 50073 CRYSTEEL Check Number 50074 CYS UNIFORMS 50074 50074 21-Jan-99 21-Jan-99 CYS UNIFORMS CYS UNIFORMS Totals Check Number 50074 CYS UNIFORMS Check Number 50075 DAHLKE TREE SERVICE 50075 19-Jan-99 DAHLKE TREE SERVICE Totals Check Number 58075 DAHLKE TREE SERVICE Check Number 58076 DEPT OF PUBLIC SAFETY 58076 21-Jan-99 DEPT OF PUBLIC SAFETY Totals Check Number 50076 DEPT OF PUBLIC SAFETY Check Number S0O77 EAPJ. F. ANDERSON & ASSOC. 50077 21-Jan-99 EARL F. ANDERSON & ASSOC Totals Check Number 50077 EARL F. ANDERSON k ASSOC, Check Number 50070 ECKLUND TREE RECYCLING 50070 21-Jan-99 ECKLUND TREE RECYCLING Totals Check Number 58070 ECKLUND TREE RECYCLING Check Number 50079 ESI COMMUNICATIONS 58079 21-Jan-99 ESI COMMUNICATIONS Totals Check Number 58079 ESI COMMUNICATIONS Transaction Amount 156.97 256.97 1.140.00 1.140.00 319.50 319.50 165.00 4.50 170.30 315.00 315.00 510.00 510.00 931.66 931.66 370.00 370.00 131.00 131.00 Page 2 Comments 90 REVERSE DIRECTORY 1999 CONTRACT SAFETY LIGHT TIE. SHIRTS. RAIN COAT HAT COVER REMOVE DECORATIONS CJDN CONNECTION CHGS SIGNS. BRACKETS, PLATES BRUSH DISPOSAL MOVE PHONE EXT - ASSESSIN 22 Jan 1999 Fri 8:43 AM Check Check Register City of Orono Page 3 Check Number 58081 58081 58081 58081 G & K SERVICES 21-Jan-99 21-Jan-99 21-Jan*99 Totals Check Number G & K SERVICES G & K SERVICES G & K SERVICES 58081 G i K SERVICES Check Number 58082 58082 GALL'S INC. 21-Jan*99 GALL'S INC. Totals Check Number 58082 GALL'S INC. Check Number 58063 GE CAPITAL Transaction Number Date Name Amount Comments Check Number 58080 FIRSTAR TRUST CO., 59080 19-Jan-99 FIRSTAR TRUST CO. .127.136.88 PR INC DUE 2/1 58080 19-Jan-99 FIRSTAR TRUST CO. .153,477.50 PR INC DUE 2/1 58090 19-Jan-99 FIRSTAR TRUST CO. .136,852.54 "RINC DUE 2/1 58080 19-Jan-99 FIRSTAR TRUST CO. .140,121.84 DUE 2/1 58080 19-Jan-99 FIRSTAR TRUST CO. .79.603.12 PR INC DUE 2/1 Totals Check Nutuber 58080 FIRSTAR TRUST CO..637.191.8': 8.52 15.73 M.OO 38.25 ST^-'FENHAGEN RATKBUN RATHBUN 904.98 904.98 LIGHT BAR 38083 21-Jan-99 GE CAPITAL 28.76 SOFTWARE 58083 21-Jar.-99 GE CAPITAL 1.564.49 SOFTWARE Totals Check Number 58083 GE CAPITAL 1.593.25 Check Number 58085 GENUINE PARTS CO. 58085 21-Jan-99 GENUINE PA.RTS CO.0.32 FINANCE CHARGE 58085 21-Jan-99 GENUINE PARTS CO.49.14 MUFFLER 58085 21-Jan-99 GENUINE PARTS CO.75.53 EXHAUST SUPPLIES. HEADLGK 58095 21-Jan-99 GENUINE PARTS CO.-0.28 BELT 58085 21-Jan-99 GENUINE PARTS CO.5.42 BELT 5808C 21-Jan-59 GENUINE FARTS CO.15.75 BRG PROTECT - BABCAT TRLR 58065 21-Jan GENUINE PARTS CO.26.61 JIMNTf BAR 58085 2•-Jan-99 GENUINE FARTS CO.8.31 LAMP 58085 21-Jan-99 GENUINE PARTS CO.4.78 sqit:egee 58085 21-Jan-99 GENUINE FARTS CO.52.37 TUNE UP SUPPLIES 58C85 21-Jan-99 GENUINE PARTS CO.0.37 COTTER PIN 58085 21-Jan-99 GENUINE PARTS CO.4.78 OIL ABSORB 58065 21-Jan-99 GENUINE PARTS CO.4.25 WELD SUPPLIES 58085 21-Jan-99 GENUINE PARTS CO.12.24 WELD TIP. SPARK PLG 58085 21-Jan-99 GENUINE PARTS CO.4.78 SPEED NUT 58085 21-Jan-99 GENUINE PARTS CO.3.93 MISC SUPPLIE 58085 21-Jan-99 GENUINE PARTS CO.5.73 DEGREASER 58085 21-Jan-99 GENUINE PARTS CO.15.98 WIPER 58085 21-Jan-99 GENUINE PARTS CO.1.60 SPARK PLUG 58085 21-Jan-99 GENUINE PARTS CO.7.09 OIL FILTER Totals Check Number 58085 GENUINE PARTS CO.298.70 22 Jan 1999 Fri 8:43 AM Check Register City of Orono Page 4 Check Number Date Name Check Number 58066 53086 58086 GOPHER STATE ONE-CALL INC. 21-Jan-99 GOPHER STATE ONE-CALL INC, 21-Jan-99 GOPHER STATE ONE-CALL INC, Totals Check Number 58086 GOPHER STATE ONE-CALL INC, Cneck Number 58087 GREGORY, JAMES Check Number 58089 HENNEPIN COUNTY SHERIFF 58089 21-Jan-99 HENIiTPIN COUNTY SHERIFF Totals Check Number 58089 KEICTEPIN COUNTY SHERIFF Check Number 58090 HUDSON MAP CO 58090 19-Jan-99 HUDSON MAP CO Totals Check Number 58090 HUDSON MAP CO Check Number 58091 INT'L ASSN OF CHIEFS OF POLICE 58091 19-Jan-99 INT'L ASSN OF CHIEFS OF POLICE Totals Check Number 58091 INT'L ASSN OF CHIEFS OF POLICE Check Number 58092 KENNETH N. POTTS, PA 58092 21-Jan-99 KENNETH N. PO’TTS, PA Totals Check Number 58092 KENNETH N. POTTS. PA Check Number 58093 LABOR RELATIONS ASSOC 58093 21-Jan-99 LABOR RELATIONS ASSOC Totals Check Number 58093 LABOR RELATIONS ASSOC Check Number 58094 LAKE COUNTRY CHAPTER 58094 21-Jan-99 LAKE COUNTRY CHAPTER Transaction Amount 11.38 11.37 22.75 118.29 118.29 36.32 36.3k 100.00 100.00 2,291.66 2,291.66 1,045.00 1,045.00 Comments DECEMBER LOCATES DECE>®ER LOCATES 58067 21-Jan-99 GREGORY.JA.MES 27.76 1998 SHOE ALLOW 58087 21-Jan-99 GREGORY.JAMES 100.00 1999 SHOE ALLCWATiCE Totals Check Number 58087 GREGORY.JA.MES 127.76 •ck Number 58088 HEfJNEPIN CO-OP SEED EXCHANGE 58088 21-Jan-99 HENNEPIN CO-OP SEED EXCHANGE 57.19 SIDEWALK SALT 58088 21-Jan-99 HENNEPIN CO-OP SEED EXCHANGE 46.62 GRASS SEED 58088 21-Jan-99 HEN.NEPIN CO-OP SEED DXaiANGE 38.13 SIDEWA1>- SALT 50088 21-Jan-99 HENNEPIN CO-OP SEED EXCHJ\NGE 8.50 SCOOPS Totals Check Number 58088 HENNEPIN CO-OP SEED excka!:ge 152.64 BOOKING FEE 11/98 STREET AILAS lACP DUES-MOROWCZYNSKI DECEMBER PROSECUTIONS GRIEVANCE R THOMTON ISSUE 1 20.00 INSERTS FOR ST AMENDMENTS ► 22 Jan 1999 Frl 0:43 AM Check Register City of Orono Check Number Date Name Check Number 58094 LAKE COUNTRY CHAPTER Totals Check Number 59094 LAKE COUNTRY CHAPTER Check Number 50095 LEAGUE OF MJJ CITIES INS. TRUST 58095 21-Jan-99 LEAGUE OF MN CITIES INS. TRUST Totals Check Number 50095 LEAGUE OF KN CITIES INS. TRUST Check Number 58C96 MEDICA CHOICE 58096 58096 58096 58096 21-Jan*99 21-Jan-99 21-Jan-99 21-Jan-99 MEDICA CHOICE MEDICA CHOICE MEDICA CHOICE MEDICA CHOICE Totals Check Number 50096 MEDIC\ CHOICE Check Number 58097 MET COUNCIL ENVIRONMENTAL C7CS 50097 19-Jan-99 MET COUNCIL ENVIRONMENTAL SVCS Totals Check Number 58097 MET COUNCIL ENVIRONMENTAL SVCS Check Nu.rber 58098 MET COUNCIL ENVIRONMENTAL SER 50098 21-Jan-99 MET COUNCIL ENVIRONT-IENTAL SER Totals Check Number 58098 MET COUNCIL ENVIRONMENTAL SER Check Number 50099 MIDWEST FORENSIC SUPPLIES. INC 58099 21-Jan-99 MIDWEST FORENSIC SUPPLIES. INC Totals Check Number 58099 MIDWEST FORENSIC SUPPLIES. INC Check Number 50100 MINNEAPOLIS OXYGEN COMPAIiY 5810C 58100 50100 2i-Jan-99 21-Jan-99 21-Jan-99 KIN'NEAPOLIS OXYGE:.- COMPANY MimiEAPOLIS OXYGEN COMPANY MirTNEAPOLIS OXYGEN COMPANY Totals Check Number 58100 MINNEAPOLIS OXYGEN COMPANY Check Number 50101 MINNETONKA SPORTSMEN INC. 58101 21-Jan-99 MINNETONKA SPORTSMEN INC Totals Check Number 58101 MINNETONKA SPORTSMEN INC. Check Number 58102 MN POLLUTION CONTROL AGENCY 58102 21-Jan-99 Wi POLLUTION CONTROL AGENCY Transaction Amount 20.00 14.140.00 14.140.00 2.635.48 357.10 178.56 22.338.32 25.509.46 19.653.66 19.^53.66 4.950.00 4.950.00 596.45 596.43 66.95 27.00 13.50 107.45 35.00 35.00 35.00 Page 5 CorrjT.ents WC DEPOSIT PREM l/l/99-OO JANUARY PREMIUM FEBRUARY PREMIUM FEBRUARY PREMIUM FEBRUARY PREMIUM SEWER SERVICE SAC CHRGS 12/98 IKKLESS FINGERPRINT SYS OXYGEN FILL OXYGEN, ACETYLENE MEDICAL OXYGEN 1999 MEMBERSHIP CONFERENCE REGISTRATION I 1 22 Jan 1999 Fri 8:43 AM Check Register City of Orono Page 6 Check Number Date Name Check Number 58102 MN POLLUTION CONTROL AGENCY Totals Check Nutrher 58102 MN POLLUTION CONTROL AGENCY Check Number 58103 STATE TREASWER Check Number 58109 NORTH STAR TURF Transaction Amount Comments 35.00 581J3 2l-Jan-99 MN STATE TREASURER 3,082.78 DECEMBER SURCHARGE Totals Check Number 58103 M:; STATE: TREASURER 3,082.78 Check Number 58104 MOE,DR. W. WYATT 58104 21-Jan-99 MOE. DR.W. WYATT 300.00 REFUND - APPLICATION 2338 Totals Check Number 58104 MCE, DR.W. WYATT 300.00 Check Number 58105 MPLS; DEPT OF HEALTH & FAMILY 58105 21-Jan-99 MPLS DEPT OF HEALTH & FAMILY 46.40 LAB ANALYSIS 12/98 Totals Check Number 58105 MPLS DEPT OF HEALTH 6 FAMILY 46.40 Check Numbei 58108 NAVARRE HARDWARE • 58108 21-Jan-99 NAVARRE HARDWARE 1.91 COUPLING 58108 21-Jan-99 NAVARRE HARDWARE 8.51 BALL VALVE 58108 21-Jan-99 NAVARRE HARDWARE 4.87 WASHER, COUPLINGS 58108 21-Jan-99 NAVARRE HARDWARE 2.12 CONTACT CEMENT 58108 21-Jan-99 NAVARRE HARDWARE 3.50 BULK WASHERS 58108 21-Jan-99 NAVARRE HARDWARE 18.20 PIPE FOR GAS CABINET 58108 21-Jan-99 NAVARRE HARDWARE 21.65 CYLINDER ANCHOR SUPPLIES 58108 21-Jan-99 NAVARRE HARDWARE 1.27 MISC SUPPLIES 58108 21-Jan-99 NAVARRE HARDWARE 4.78 PAINT 58108 21-Jan-99 NAVARRE HARDWARE 9.87 CLEANING SUPPLIES 58108 21-Jan-99 NAVARRE HARDWARE 15.95 TRASH BAGS 58108 21-Jan-99 NAVARRE HARDWARE 7.96 ENAMEL 58108 21-Jan-99 NAVARRE HARDWARE 24.73 SANDING MASK 58108 21-Jan-99 NAVARRE HARDWARE 10.11 SWEEPING COMPOUND 58108 21-Jan-99 NAVARRE HARDWARE 8.82 SCREWDRIVER, HEX SOCKET 58108 21-Jan-99 NAVARRE HARDWARE 30.38 CHJVIN AND CLEVIS LINK 5B108 21-Jan-99 NAVARRE HARDWARE 11.69 SEALANT, PICK SET 58108 21-Jan-99 NAVARRE HARDWARE 20.49 MISC SUPPLIES 58108 21-Jan-99 NAVARRE HARDWARE 8.71 MOTOR -^E UP. TIRE CLEAN 58108 21-Jan-99 NAVARRE HARDWARE 4.25 MASONRY BIT 58108 21-Jan-99 NAVARRE HARDWARE 0.70 BULK ANCHORS 58108 21-Jan-99 NAVARRE HARDWARE 10.52 SOLDER, UNION 58108 21-Jan-99 NAVARRE HARDWARE 22.07 BULK GRASS SEED 58108 21-Jan-99 NAVARRE HARDWARE 20.18 CHAIN SAW CHAIN 58108 21-Jan-99 NAVARRE HARDWARE 4.25 SHOO GOO 58108 2l-Jan-99 NAVARRE HARDWARE 14.02 PRIMER. ENAMEL 58108 21-Jan-99 NAVARRE HARDWARE 34.58 BATTERIES Totals Check Number 58108 NAVARRE HARDWARE 326.09 22 Jan 1999 Fri 8:43 AM Check Number Check Number 58109 Check Register City of Orono Page 7 Date Name 58109 NORTH STAR TURF 21-Jan-99 NORTH STAR TURF Check Number 58111 58111 58111 OFFICE ENVIRCMENT BROKERS 21-Jan-99 21-Jan-99 OFFICE ENTIRCMEN7 BROKERS OFFICE EN'/IROMENT BR0KJ:RS Totals Check Number 58111 OFFICE EN'/IRCMENT BROKERS Check Number 58112 PERRYS TRUCK REPAIR 58112 21-Jan-99 PERRYS TRUCK REPAIR Totals Check Number 58112 PERRYS TRUCK REPAIR Check Number 58113 POWERCLEAN COMPANY INI. 58113 21-Jan-99 POWERCLEATJ CCMPAT.'Y INC. Totals Check Number 58113 POWERCLEAN CCMPAirf INC. Check Number 58114 R.O.T.A. 58114 19-Jan-99 R.O.T.A. Totals Check Njmber 58114 R.O.T.A. Check Number 58115 REED VENDING 58115 19-Jan-99 REED VENDING Totals Check Number 58115 REED VEIJDINO nieck Number 58116 SCHARBER k SONS 58116 58116 21-Jan-99 21-Jan>99 Totals Check Number SCHARBER k SONS SCHARBER fi SONS 58116 SCHARBER k SONS Transaction Amount 161.90 410.00 3.407.28 3.817.28 19.40 19.40 1.725.84 1.725.84 100.00 100.00 49.60 49.60 -15.18 205.54 190.36 Comments PARTS FOR MOWER 58109 21-Jan-99 NCRTH STAR TJRF 928.02 GREENS MOWER REl Totals Check Number 58109 NORTH STAR TURF 1.089.92 Check Number 58110 OFFICE DEPOT 58110 21-Jan-99 OFFICE DEPOT 213.51 OFFICE SUPPLIES 58110 21-Jan-99 OFFICE DEPOT 27.84 OFFICE SUPPLIES 58110 21-Jan-99 OFFICE DEPOT 155.67 OFFICE SUPPLIES 58110 21-Jan-99 OFFICE DEPOT 30.97 OFFICE SUPPLIES 58110 21-Jan-99 OFFICE DEPOT 43.86 OFFICE SUPPLIES 58110 21-Jan-99 OFFICE DEPOT 89.30 FOLDING TABLE Totals Check Number 58110 OFFICE DEPOT 561.15 OFFICE RECONFIGURATION VERTICAL k LATERAL FILES PROPANE DECEMBER JANITORIAL SRVC 1999 ROTA MEMBERSHIP DUES CANDY. COCOA CREDIT ON ACCOUNT WHEEL DISC 22 Jan 1999 Fri 8:43 AM Check Register City of Orono Check Number Date Name Check Number 58117 58117 SCHWABB INC. 21-Jan-99 SCHWABB INC Totals Check Number 58117 SCHWABB INC. Check Number 58118 SENIOR COMMUNITY SERVICES 58118 21-Jan-99 SENIOR COMMUNITY SERVICES Totals Check Number 58118 SENIOR COMMUNITY SERVICES Check Number 58119 58119 SHANK CONSTRUCTORS 21-Jan-99 SHANK CONSTRUCTORS Totals Check Number 58119 SHANK CONSTRUCTORS Check Number 58120 SPRING PARK CAR WASH 58120 21-Jan-99 SPRING PARK CAR WASH Totals Check Number 58120 SPRING PARK CAR WASH Check Number 58121 ST. JOSEPH'S EQUIPMENT INC 58121 19-Jan-99 ST. JOSEPH'S EQUIPMENT INC Totals Check Number 58121 ST. JOSEPH'S EQUIPME.'n* INC Check Number 58122 STREICHERS 58122 58122 21-Jan-99 21-Jan-99 STREICHERS STREICHERS Totals Check Number 18x22 STREICHERS Check Number 58123 SUN SOURCE 58123 22-Jan-99 SUN SOURCE Totals Check Number 58123 SUN SOURCE Check Number 58124 THOMTON, MARK 58124 21-Jan-99 THOMTON, MARK Totals Check Number 58124 'THOMTON, MARK Qieck Nuftber 58125 TREADWAY GRAPMCS 58125 19-Jan-99 TREADWAY GRAPHICS Totals Check Number 58125 'TREADWAY GRAPHICS Transaction Amount jO.36 30.36 3,507.00 3,507.00 86,430.00 86,430.00 237.50 237.50 28.10 28.10 267.00 21.87 288.87 63.17 63.17 148.14 148.14 75.23 75.23 Page 8 Comments PRE-INK STAMP 1ST QTR SENIOR PROGRAMS NAV WTR REHAB - RFP 83 CAR WASH TICKETS CAP, GASKET SQUAD EQUIPMENT FLASHER SHAFT JANUARY BENEFIT CONT TEACHER GIFTS 22 Jan 1999 Fri 8:43 AM Check Register City of Orono Check Number Date Name Check Number 581J6 50126 TWIN CITY GARAGE DOOR CO. 21-Jan-99 TWIN CITY GARAGE DOOR CO Totals Check Number 58126 TWIN CITY GARAGE DOOR CO Check Number 58127 UNIFORMS UNLIMITED 50127 21-Jan-99 UNIFORMS UNLIMITED Totals Check Number 50127 UNIFORMS UNLIMITED Check Number 53128 WARNING LITES OP KN 58128 21-Jan-99 WARNING LITES OF Mil Totals Check Number 58120 WARNING LITES OF KTi Check Number 50129 WEST HENNEPIN PUBLIC SAFETY 58129 21-Jan-99 WEST HENNEPIN PUBLIC SAFETY Totals Check Number 58129 WEST HENNEPIN PUBLIC SAFETY Check Number 58130 WESTSIDE WHOLESALE TIRE 58130 19-Jan-99 WESTSIDE WHOLESALE TIRE Totals Check Number 58130 WESTSIDE WHOLESALE TIRE Check Number 58131 YOCUM OIL CO INC. 58131 58131 50131 19-ucn-99 19-Jan-99 21-Jan-99 YOCUM OIL CO INC YOCUM OIL CO INC YOCUM OIL CO INC Totals Check Number 50131 YOCUM OIL CO INC, Check Number 58132 YOUNG. JACKIE 58132 21-Jan-99 YOUNG. JACKIE Totals Check Number 58132 YOUNG. JACKIE Grand Total Transaction Amount 231.60 231.60 75.51 75.51 100.95 108.95 3.375.00 3.375.00 89.23 89.23 108.36 173.34 1.569.54 1,851.24 325.00 325.00 883.638.52 Page 9 Comments REMOTE DOOR OPENERS TROUSERS - T0MC2YK BARRICADES DEC 98 - PAULUCCI DETAIL TIRE 8425 FUEL OIL - SHOP FUEL OIL - CLUB HOUSE 1816.6 GALLONS DIESEL CC MEETING 1/11/99 11 Jan 1999 Mon 11:37 AM Check Register City of Orono Check Number Erployee Name Check Number 045425 045425 PETERSON, BARBARA A Totals Check Number 045425 Check Number 045426 045426 MOORSE, RONALD J. Totals Check Nanioer 045426 Check Number 045427 045427 FLINT. RICHARD Totals Check Number 045427 Check Number 045428 045428 JABBOUR. GABRIEL E. Totals Check Number 045428 Check Number 045429 045429 KELLEY. CHARLES Totals Check Number 045429 Check Number 045430 045430 SANSEVERE. ROBERT K. Totals Check Number 045C30 Grand Total Check Date ll-Jan-99 ll-Jan-99 ll-Jan-99 :1-Jan-99 ll-Jan-99 ll-Jan-99 Page 1 Check Amount 269.36 269.36 184.70 184.70 269.36 269.36 323.22 323.22 269.36 269.36 269.36 263.36 1.585.36 13 Jan 1999 Hed 1:30 FM Check Number Employee Name Check Number 045482 u45492 JCHNSON, MARY ANN Totals Check Nurnber 045462 Check Register City of Orono Page 1 Check Number 045403 045493 GEMAR, JAMIE L. Totals Check Number 045483 Check Number 045484 045484 HASEMAN, CAROLE A. Totals Check Number 045404 Check Number 045405 045485 MOORSE, RONALD J. Totals Check Number 045485 Check Number 045486 045486 VEE, LINDA S. Totals Check Number 045486 Check Number 045487 045407 KUEHN, THOMAS M. Totals Check Number 045487 Check Number 045488 045488 OLSON, RONALD J. Totals Check Number 045488 Check Number 045489 045499 PETTIT, SANDRA K. Totals Check Number 045489 Check Kurrher 045490 045490 ANDERSON, BRUCE L. Totals Check Number 045490 Check Date 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 Check Amount 533.54 533.54 474.86 474.06 667.68 667.60 1.859.11 1.059.11 1,060.81 1,080.81 989.98 989.98 107.42 107.42 709.30 789.30 353.36 353.36 13 Jan 1999 Wed 1:30 PM Check Number Employee Name Check Number 045491 045491 BOBZIEN« SUE A Totals Check Number 045491 Check Number 045492 045492 BORIS. SCOTT W. Totals Cucck Number 045492 Check Register City of Orono Page 2 Check Number 045493 045493 CARLSON. MICHAEL B. Totals Check Number 045493 Check Number 045494 045494 CHESWICK. GARY B. Totals Check Number 045494 Check Number 045495 045495 CORNICK. JAMES L. Totals Check Number 045495 Check Number 045495 045495 DEMBOUSKI. JAY C. Totals Check Number 045496 Check Number 045497 045497 ERICKSON, KURT R Totals Check Number 045497 Check Number 045498 045498 FARNIOK, CCRREY L. Totals Check Number 045498 Check Number 045499 045499 PISCHENICH, DAN T. Totals Check Number 045499 Check Date 13-Jar.-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 Check Amount 642.52 642.52 1,142.25 1,142.25 260.70 260.70 1,634.10 1,634.10 1,402.72 1,402.72 1,607.87 1,607.87 1,326.93 1,326.93 1,516.70 l,516.7u 1,313.82 1,313.82 Check Number 045500 13 Jan 1999 Wed 1:30 PM Check Register City of Orono Check Number Employee Name Check Number 045500 045500 FISCHER, CHRISTOPHER K. Totals Check Number 045500 Check Number 045504 045504 HANSING, CAROL J. Totals Check Number 045504 Check Number 045505 045505 JOHNSON, BRADLEY P. Totals Check Number 045505 Check Number 045506 045506 KNOLLENBERG, KRISTIN L. Totals Check Number 045506 Check Number 045507 045507 MCNALLY, STEVEN A Totals Check Number 045507 Check Number 045508 045508 MCNICHOLS, DAVID L. Totals Check Number 045508 Check Number 045509 045509 MOROWCZYNSKX, JAMES Totals Check Number 045509 Iheck Number 045510 045510 PERSELL, WILLIAM R. Totals Check Number 045510 Check Number 045511 ;45511 SCHOENHOFF, JOHN B. Totals Check Number 045511 Check Number 045512 Check Date 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jar*-99 13-Jan-99 13-Jan-99 13-Jan-99 Page 3 Check Amount 1,003.38 1,003.38 359.47 359.47 1,171.08 1,171.08 593.62 593.62 909.76 909.76 1,147.67 1,147.67 1,490.78 1,490.78 101.86 101.86 1,432.44 1,432.44 1 4 j 4 \ 13 Jan 1999 Wed It30 PM Check Number Employee Name Check Register City of Orono Check Date Page 4 Check Amount Check Number 045512 045512 TOMCHECK, LAWRENCE F. Totals Check Number 045512 Check Number 045513 045513 TOMCZYK, MARK H. Totals Check Number 045513 Check Number 045514 045514 WITTKE, ANTHONY A. Totals Check Number 045514 Check Number 045515 045515 HAGEN, MATTHEW D. Totals Check Number 045515 Check Number 045516 045516 JOHNSON, JEFFREY D. Totals Check Number 045516 Check Number 045517 045517 GAFFRON, MICHAEL P. Totals Check Number 045517 Check Number 045518 045518 GAPPA, GREGORY A. Totals Check Number 045518 Check Number 045519 045519 OMAN, LYLE E. Totals Check Number 045519 Check Number 045520 045520 VAN ZOMEREN, ELIZABETH Totals Check Number 045520 Check Number 045521 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 348.32 348.32 1,333.66 1,333.66 684.69 684.69 202.15 202.15 652.88 652.88 1,148.44 1,148.44 1,538.77 1,538.77 235.10 235.10 154.71 154.71 f I -4im <■ ■ .r 13 Jan 1999 Wed 1:30 PM Check Register City of Orono Check Number Employee Name Check Number C45521 045521 VANG, BRUCE L Totals Check Number 045521 Check Number 045522 045522 WECKMAN, STEPHEN J. Totals Check Number 045522 Check Number 045523 045523 WEINBERGER, PAUL E. Totals Check Number 045523 Check Number 045524 045524 BRINKHAUS, JOffll F. Totals Check Number 045524 Check Number 045525 045525 DEBAERE, DONALD L. Totals Check Number 045525 Check Numoer 045526 045526 GREGORY, JAMES D. Totals Check Number 045526 Check Nuuijer 045527 045527 HANSEN, STEVEN C. Totals Check Number 045527 Check Number 045528 045528 OBERAIGNER, SCOTT G. Totals Check Number 045528 Check Number 045529 045529 OBRIEN, RANDY L. Totals Check Number 045529 Check Number 045530 Check Date 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 13-Jan-99 l3-Jan-99 13-Jan-99 13-Jan-99 Page 5 Check Amount 982.14 982.14 61.74 61.74 793.42 793.42 1,100.72 1,100.72 1,025.88 1,025.88 783.69 783.69 1,038.02 1,038.02 804.80 804.80 528.11 528.11 13 Jan 1999 Hed 1:30 PM Check Register City of Orono Check Number Employee Name Check Date Check Number 045530 045530 PALMER, GREGORY A.13-Jan-99 Totals Check Number 045530 Check Number 045531 045531 RATHBUN, BARRY J.13-Jan-99 Totals Check Number 045531 Check Number 045532 045532 SKREEN, DALE S.13-Jan-99 Totals Check Number 045532 Check Number 045533 045533 STEFFENHAGEN, RONALD E.13-Jan-99 Totals Check Number 045533 Grand Total Page 6 Check Amount 609.16 809.18 1,064.23 1,064.23 827.54 827.54 1,076.52 1,076.52 43,108.44 1 13 Jan 1999 ^ed 1:30 PM Check Register City of Orono Page 7 Payroll User Initials Wednesday 13 January 1999 1:30 PM Start 1:30 PM Finish Buffer Name Check Reg Records Read Records Selected Number of Pages 49 49 7 Selected by Check Date Equal To 13-Jan-99 Sorted by Check Number Totals No Page Breaks 14 Jan 1999 Thu 10:59 AM Chock Register City of Orono Check Number Date Name Check Number 58039 50039 CITY COUNTY CREDIT UNION 13-Jan-99 CITY COUNTY CREDIT UNION Totals Check Number 50039 CITY COUNTY CREDIT UNION Check Number 50040 FIRST NATIONAL BANK OF LAKES 58040 58040 58040 13-Jan-99 13-Jan-99 13-Jan-99 FIRST NATIONAL BANK OF LAKES FIRST NATIONAL BANK OF LAKES FIRST NATIONAL BANK OF LAKES Totals Check Number 58040 FIRST NATIONAL BANK OF LAKES Check Numbe:58041 GREAT WEST LIFE ASSURANCE CO. 58041 13-Jan-99 GREAT WEST LIFE ASSURANCE CO Totals Check Number 50041 GREAT WEST LIFE ASSURANCE CO. Check Number 50042 ICMA RETIREMENT TRUST - 457 58042 13-Jan-99 ICMA RETIREMENT TRUST - 457 Totals Check Number 58042 ICMA RETIREMENT TRUST - 457 Check Number 58043 LAW ENFORCMENT LABOR SERVICE 58043 13-Jan-99 LAW ENFORCMENT LABOR SERVICE Totals Check Number 58043 LAW ENFORCMENT LABOR SERVICE Check Number 50044 MINNESOTA CHILD SUPPORT PMT CT 58044 13-Jan-99 MINNESOTA CHILD SUPPORT PMT CT Totals Check Number 58044 MINNESOTA CHILD SUPPORT PMT CT Check Number 58045 MN DEPT OF REVENUE 58045 13-Jan-99 MN DEPT OF REVENUE Totals Check Number 58045 MN DEPT OF REVENUE Check Number 58045 MN MUTUAL LIFE 58046 13-Jan-99 MN MUTUAL LIFE Totals Check Number 50046 MN MUTUAL LIFE Check Number 50047 MN STATE RETIREMENT-DE^ COMP 50047 13-Jan-99 MN STATE RETIREMENT-DEF COMP Totals Check Number 50047 MN STATE RETIREMENT-DEF CCMP Transaction Amount 8,459.00 8,459.00 3,803.79 3,803.79 9,014.91 16,622.49 810.68 810.68 225.00 225.00 0.00 0.00 179.51 179.51 3,803.68 3,803.68 753.00 753.00 227.00 227.00 Page 1 Comments SAVINGS W/H & TRANSFERRED FICA & MEDICARE W/H FICA,MEDCR CITY SHARE FEDERAL WITHHOLDING DEFERRED COMP W/H DEFERRED COMP W/H UNION DUES WH SKREEN #0010755723 STATE TAX W/H DEFERRED COMP W/H DEFERRED COMP W/H 14 Jan 1999 Thu 10:59 AM Check Register City of Orono Check Number Date Name Check Number 58047 KN STATE RETIREMEKT-DEF COMP Check Number 58048 PEBSCO/OBRA 58048 13-Jan-99 PEBSCO/OBRA Totals Check Number 58049 PE3SCO/C3RA Check Number 58049 PEBSCO/US CONF OF MAYORS 58049 13-Jan-99 PEBSCO/US CONF OF MAYORS Totals Check Number 58049 PEBSCO/US CONF OF MAYORS Check Number 58050 PERA 58050 58050 13-Jan-99 13-Jan-99 PERA PERA Totals Check Number 58050 PERA Check Number 58051 UNITED WAY 58051 13-Jan-99 UNITED WAY Totals Check Numbc’^58051 UfHTED WAY Grand Total Transaction Amount 19.19 19.19 2.314.15 2.314.15 4,790.44 6,298.88 11,089.32 31.00 31.00 44,534.02 Page 2 Comments OBRA DEFERRED COMP W/H USCM DEFE.RRED COMP W/H PERA EMPLOYEE W/K PERA CITY SHARE CHARITY DONATIONS W/H 14 Jan 1999 Thu 10:59 AM Check Register City of Orono Page 3 Finance User Initials Thursday 14 January 1999 10:58 AM Start 10:59 AM Finish Equal To 13-Jan-99 No Page Breaks 1