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HomeMy WebLinkAbout03-13-2023 HRA Packet Agenda for Annual HRA Meeting Monday, March 13, 2023, 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, Minnesota 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Approval of Agenda Approval of Minutes Bills and Communication Election of Officers Reports of Committees Unfinished Business New Business Adjournment 1. HRA Meeting of February 14, 2022 2. Election of Officers • Chair • Vice-Chair • Secretary MINUTES OF THE ORONO HRA MEETING Monday, February 14, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 1 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Chair Dennis Walsh, HRA Members Richard Crosby, III, Matt Johnson, and Victoria Seals. Councilmember Aaron Printup was absent. Representing Staff were City Attorney Soren Mattick, City Administrator/Engineer Adam Edwards, Finance Director Ron Olson, Public Works Director David Goman, and Community Development Director Jeremy Barnhart. Chair Walsh called the meeting to order at 6:00 p.m. APPROVAL OF AGENDA AND HRA MEETING MINUTES OF FEBRUARY 8, 2021 Walsh moved, Crosby seconded, to approve the Agenda and the HRA Minutes of February 8, 2021. VOTE: Ayes 4, Nays 0. BILLS AND COMMUNICATIONS None. CITY ADMINISTRATOR REPORT Finance Director Olson shared that the HRA had no activity in the last year and tonight’s meeting is to elect the officers and positions: • Chair Dennis Walsh • Vice Chair Aaron Printup • Secretary Ron Olson Walsh moved, Crosby seconded, to approve the Election of Officers. VOTE: Ayes 4, Nays 0. REPORTS OF THE COMMITTEES None. UNFINISHED BUSINESS None. NEW BUSINESS None. ADJOURNMENT Crosby moved, Seals seconded, to adjourn the Annual HRA Meeting at 6:02 p.m. VOTE: Ayes 4, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Chair AGENDA ITEM Prepared By: RO Reviewed By: ND Approved By: 1. Purpose. To hold the annual meeting of the HRA and elect the HRA Officers. 2. Background. The Bylaws of the Housing and Redevelopment Authority (HRA) provide for an annual meeting to be held annually at which time the officers are elected. Article II of the bylaws of the HRA identify the five members of the City Council as Commissioners and designate the City’s Finance Director, as the Secretary and non-voting member of the HRA. The current officers are: a. Chair – Dennis Walsh b. Vice-Chair – Aaron Printup c. Secretary – Ron Olson With Council Member Printup being replaced on the Council a new Vice Chair needs to be elected. Historically the Mayor and Acting-Mayor have filled the positions of Chair and Vice-Chair. If the Council wishes to continue this practice, The 2023 officers would be: a. Chair – Dennis Walsh b. Vice-Chair – Victoria Seals c. Secretary – Ron Olson COUNCIL ACTION REQUESTED Motion to elect the officers of the HRA as presented. Exhibits: A. HRA Bylaws Item No.: 2 Date: March 13, 2023 Item Description: Election of Officers Presenter: Ron Olson, Secretary Agenda Section: HRA Meeting - 1 - BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF MINNESOTA ARTICLE I – THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the “Housing and Redevelopment Authority of Orono, Minnesota”. Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The offices of the Authority shall be at City offices of the City of Orono, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE II – COMMISSIONERS Section 1. The five members of the Orono City Council shall serve as Commissioners of the HRA pursuant to the Resolution of City Council Resolution 2998, passed on July 22, 1991 and amended on August 12, 1991. Pursuant to the same resolution a Commissioner’s term of office shall be concurrent with their term as City Council members. A successor Council member shall succeed to a term as Commissioner upon taking the oath of office as a Council member. ARTICLE III – OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice-Chairman, and a Secretary. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds and other instruments made by the Authority. At each meeting the Chairman - 2 - shall submit such recommendations and information as he/she may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice-Chairman. The Vice-Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice-Chairman shall perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretary. The City Finance Director shall serve as the Secretary, who shall be a non-voting member, and shall perform the duties of a Secretary for the Authority. (amended May 29, 2007) The Secretary shall sign all orders and checks for the payment of money and shall pay out and disburse such monies under the direction of the Authority. All such orders and checks shall be counter-signed by the Chairman except as otherwise authorized by resolution of the Authority. Section 5. Executive Director. The Authority may employ an Executive Director or Consultant who may have general supervision over the administration of its business and affairs, subject to the direction of the Authority. He/she may be charged with the management of the housing projects of the Authority. As assistant to the Secretary, the Executive Director or Consultant in his/her own name and title shall keep the records of the Authority, shall act as Secretary of the meeting of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purposes, and shall perform all duties incident to his/her office. He/she shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. Under the direction of the Secretary, the Executive Director shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or - 3 - banks as the Authority may select. He/she shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or oftener when requested), an account of his/her transactions and also of the financial condition of the Authority. He/she shall give such bond for the faithful performance of his/her duties as the Authority may determine. The compensation of the Executive Director shall be determined by the Authority. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority of the bylaws or rules and regulations of the Authority. Section 7. Election or Appointments. The first Chairman shall, pursuant to his/her appointment, serve in the capacity of Chairman until continuation or expiration of his/her term of office as Commissioner. The Vice-Chairman, Secretary, and except in the case of the first Chairman, the Chairman shall be elected at the annual meeting of the Authority from order of the Commissioner of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Executive Director shall be appointed by the Authority. Any person approved to fill the office of Executive Director, or vacancy therein, shall have terms as the Authority fixes, but no Commissioner of the Authority shall be eligible to this office. Section 8. Vacancies. Should the office of Chairman, Vice-Chairman, or Secretary become vacant the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of that office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid. Section 9. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the - 4 - Municipal Housing and Redevelopment Laws of Minnesota applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Authority subject to the laws of the State of Minnesota. ARTICLE IV – MEETINGS Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the second Monday in January, 1992 at 8:00 o’clock P.M. at the regular meeting place of the Authority. All future annual meetings will be held in February at the regular place of the Authority. Section 2. Regular Meeting. Regular meetings, to the extent they are held, shall be held at a convenient time with proper notification. (amended May 29, 2007) Section 3. Special Meetings. Special meetings of the Authority may be called by the Chairman, or two members of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Authority or may be mailed to the business or home address of each member of the Authority at least two (2) days prior to the date of such special meeting. All appropriate news media offices must be contacted two (2) days prior to the call of a special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the members of the Authority are present at a special meeting, any and all business may be transacted as such special meeting. Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in - 5 - attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section 5. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Roll Call 2. Reading and approval of the minutes of the previous meeting 3. Bills and communication 4. Report of the Secretary/Executive Director 5. Reports of Committees 6. Unfinished business 7. New business 8. Adjournment All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 6. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. ARTICLE V – INDEMNIFICATION Section 1. Indemnification. The HRA shall be authorized to the fullest extent permitted by law to indemnify any person against expenses and liabilities arising by reason of the fact that the person is or was a Commissioner, officer, employee, or agent of the HRA. Section 2. Insurance. The HRA may purchase and maintain insurance ‘on behalf of any indemnified person in that person’s official capacity against any liability asserted against that person and incurred by that person in such capacity whether or not the HRA would have been required to indemnify the person against the liability under Section 1 hereof. - 6 - ARTICLE VI – AMENDMENTS Amendments to Bylaws. The bylaws of the Authority shall be amended only with the approval of at least three (3) of the members of the Authority at a regular or a special meeting.