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Home My WebLink About05-28-2002 Council Packet7: / AGENDA FOR COUNCIL MEETING SET FOR TUESDAY, MAY 28,2002,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA (*) Asterisk items are considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Memos regarding each of the Agenda items are available in the Public Packet - located on the counter near the sign in sheet. ROLL CALL n iMtt • CONSENT AGENDA 1. Approve/Amend MAY 26 2002 CITY UH ORONO RECOGNITION 2. Richard Flint, Council Member • Resolution 3. Accept Donation to Park Fund ^PROVAL OF MINUTES ^ 4. Regular Council Meeting of May 13,2002 ^^5. Reconvened Board of Appeal and Equalization Meeting of May 13,2002 PARK COMMISSION COMMENTS - Irene Silber, Representative PLANNING COMMISSION COMMENTS - J. Marc Fritzler, Representative PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S REPORT 6. #02-2772 John and Donna Crotteau, 1405 Sixth Avenue North • Variances - Resolution * 7. #02-2777 Tom Meehan, 2825 Little Orchard Way - Conditional Use Permit - Resolution * 8. #02-2779 Jerad and Leslie Hahn, 809 Brown Road North - Conditional Use Permit - Resolution 9. #02-2782 Professional Properties of Orono, 2765 Kelley Parkway - Proposed Dental Office - Conceptual Rezoning and Site Plan Review * 10. #02-2784 Bob Tunheim, 2755 Countryside Drive West - Conditional Use Permit - Resolution < 11. #02-2790 Lyle and Gretchen Shaw, 1750 Shad>'wood Road-After-the-Fact Variances-Resolution MAYOR/COUNCIL REPORT PUBLIC SERVICE DIRECTOR'S REPORT 12. Golf Course Operation Study •<^13. Purchase of Docks 14. Award Contract for Sewer and Water Utility SCADA Systpm •y 15. Approve Seasonal Golf Course Employee CITY ADMINISTRATOR'S REPORT -k 16. Pay Request - Long Lake Fire Station 17. Navarre Dog Days of Summer Committee Request for Funding 18. Council Appointments - Resolution 19. Revise Transient Merchant License - Ordinance 1 f] AGENDA FOR COUNCIL MEETING SET FOR TUESDAY, MAY 28,2002,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA CITY ATTORNEY'S REPORT 20. LICENSES Special Event ^ * 21. BILLS •M UPCOMINCSlsi^S AND EVENTS 2m 05/25 -Leaf and Grass Disposal, Saturday. 8:00 a.m. - Noon 05/27 - HOLIDAY, Memorial Day Observance 05/28 - Council Meeting, Twsday, 7:00 p.m. 06/03 - Park Tour, 5:15 p.m. 06/08 - Leaf & Grass Disposal, 8:00 a.m. - Noon 06/10 - Council Meeting, 7:00 p.m. 06/12 -Highway 12 Informational Open House at St. George ’s Church, Wednesday. 5:00 p.m. - 8:00 p.m. 06/17 - Plaiming Commission, 6:30 p.m. 06/24 - Council Meeting, 7:00 p.m. 1 Public A ttendance Meetlng Date CJ(^ C ouncil □ Planning Commission □ Park Commission □ Other Please fill oirrTHE information requested V; below for our CITY RECORDS. PRESENT FOR (from agenda) NAME (please print) ADDRESS /kg NAME OR NUMBER 2. t~t^ 3.. 4.. 5.. 6.. 7.. 8. 9._ 10.. 11. 12.. 13.. 14.. 15 ________________________ It r_l - Sapp«1\(r«nM - OM)VrORMS\PUBUCJiTr A RESOLUTION OF APPRECIATION TO RICHARD FLINT FOR DISTINGUISHED SERVICE AS CITY COUNCIL MEMBER RESOLUTION NO. 4816 WHEREAS, Richard Flint has served this community with distinction for many years in numerous capacities including six years as a member of the City Council; and WHEREAS, his years of service have been marked by exemplary dedication to the best interests of the community; and WHEREAS, he has earned the admiration and high regard of those with whom he has worked; and WHEREAS, the performance of his duties and responsibilities as a member of the City Council has been characterized by excellent and constructive contributions to the community, and WHEREAS, he has now retired from his position as City Council Member. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono does hereby express its sincere appreciation and thanks to Richard Flint for his distinguished service to the community and does also highly commend him for the manner in which he has carried out his duties and responsibilities. BE IT FURTHER RESOLVED, that the City Council does hereby extend to Richard Flint best wishes for continued success in his future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 28th day of May, 2002. ATTEST: Linda S. Vee, City Clerk Barbara Peterson, Mayor / I REQUEST FOR COUNCIL ACTION MAY 2 8 2002 CtTY OF OHO^O DATE: May 24,2002 ITEM NO: 3 Department Approval: Name RonMoone Title City Administrator Administrator Reviewed:Agenda Section: City Administrator’s Report Item Description: Acceptance of Donation from Richard Flint Richard Flint has donated his final City Council check in the amount of $269.36 to the Orono Parks Fund. COUNCIL ACTION REQUESTED: Motion to accept the donation from Richard Flint to the Park Fund in the amount of $269.36, and to express the City ’s appreciation to Mr. Flint for his support of the City ’s Parks, Open Space, and Trails system. lAiii^n I . I L m i 1405 County Road 6 Long Lake, MN SS3S6 April IS. 2002 Mayor Barbara Peterson 1261 Arbor Street P.O. Box 164 Crystal Bay, MN 55323 Mr. Jay Nygard 1386 Rest Point Road Mound, MN 55364 . \ Mr. Ron Moorse, City Administrator CityofOrono P.O. Box 66 Crystal Bay, MN 55323-0066 Mr. Robert Sansevere P.O. Box 292 Orono, MN 55356 Mr. Jim White 3516 Ivy Place Wayzata,MN 55391 Dear Barb, Bob, Jim, Jay and Ron: This letter is to confirm the information I provided to you at our meeting on March 25'*'. I will be moving out of the City of Orono on April 26*** and therefore it is necessary that I tender my resignation fiom the City Council as of that date. I have greatly enjoyed the almost 15 years that I have been involved with the City government, first on the Parks Commission and later on the City Council. Over the last several years under Ron’s direction, we have greatly improved our staff and it is now an excellent professional organization. Working with the Mayor and City Council members has also been a great privilege for me and I conunend all of you for your dedication to Orono. I also greatly appreciate the respect and cordiality that you have always shown to me and to each other. Although I will be sorry to leave, I feel that the City’s business is in good hands. When Gabriel ’s term as Mayor expired, he offered to help the City from time to time with specific tasks. I would also be willing to do so. While I will not be an Orono resident, I will be just down the road in Wayzata. My home and office phone numbers will be the same as they are now. I am enclosing my final check from the City of Orono which I wish to donate to the Park Commission, if this is acceptable to the City Council. May you all continue to guide Orono with dedication and judgment. I look forward to seeing you all in the future. Sincerely yo, Rivard N. Flint RNF:ers Enclosure OP:M3504vl -■jr-. .««-i . ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 Cm / »'EFT|MG Wl' 2 3 2002 ROLL c^yo^uHo,vu The Council met on the above-mentioned date with the following members present: Acting Mayor Bob Sansevere, Council Members Jay Nygard and Jim White. Representing staff were Acting City Administrator Mike Gafifon, City Attorney Tom Barrett, Zoning Administrator Paul Weinberger, Zoning Administrator Wendy Bottenberg, City Engineer Tom Kellogg, Public Serv ices Director Greg Gappa, and Recorder Alissa Wintemheimer. Mayor Barbara Peterson and City Administrator Ron Moorse were absent. Acting Mayor Sansevere called the meeting to order at 7:00 p.m. CONSENT AGENDA Item 23A was added to the Agenda. I. Approve/Amend Items 6,7,8,9,10, 11, 14, 15,16, 17,18,19,20,21,23, and 23 A were added to the Consent Agenda. White moved, and Nygard seconded, to approve the consent agenda as amended. Vote: Ayes 3, Nays 0. COUNCIL VACANCY 2. Declaration of Vacancy on Council—Resolution No. 4799 Sansevere stated that with the resignation of Council Member Dick Flint effective April 26,2002. there was a vacancy on the Council. White moved, and Nygard seconded, to adopt Resolution No. 4799 declaring a vacancy in the Office of Council Member of the City of Orono. Vote: Ayes 3, Nays 0. 3. Appointment of New Council Member—Resolution No. 4800 White nominated James L. Murphy to fill the Council vacancy. White moved, and Nygard seconded, to adopt Resolution No. 4800 appointing James L. Murphy to fill a vacancy on the City Council. Vote: Ayes 3, Nays 0. ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 3A. Oath of Office GafTron administered the Oath of Office to James Murphy. Murphy took his seat on the Council. APPROVAL OF MINUTES *4. Regular Council Meeting of April 22,2002 White moved, and Nygard seconded, to approve the Minutes of the Regular Council Meeting of April 22,2002. Vote: Ayes 3, Nays 0. PARK COMMISSION COMMENTS —IRENE SILBER, REPRESENTATIVE Silber stated that the Commission had held a public meeting regarding Hackberry Park and received support from neighbors who attended. She stated that most or all of the Commissioners would be present on Saturday to support the City at the Open House. A high school student had requested use of a basketball court for a Habitat for Humanity fundraiser. She invited Council to attend the up-coming Parks tour on June 3,2002. PLANNING COMMISSION COMMENTS —SANDY SMITH, REPRESENTATIVE None. PUBLIC COMMENTS Cliff Otten of Otten Bros. Nursery at 2350 West Wayzata Boulevard stated that he had received a lO-day transient merchant permit allowing him to sell concessions at the nursery. The 10-day permit would not see him through the PUD amendment process, which he has commenced, and he requested an extension of the permit. GafTron stated that the ordinance does not address extensions, so the Council would have to change the ordinance, and then grant an extension. Barrett suggested placing a limit on the number of days or the number of extensions that can be granted, such as a limit of SO days. \i i y r' ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 PUBLIC COMMENTS—Continued Muiphy suggested making the extension for the length of time needed for Mr. Otten to complete the PUD process. White moved, and Nygard seconded, to amend the Transient Merchant License ordinance to allow for an extension of up to 50 days. Vote: Ayes 4, Nays 0. Gaflron stated that Mr. Otten’s current use of the Transient Merchant License is for a snack truck that sells prepackaged foods and beverages to nursery customers. Murphy moved, and Nygard seconded, to extend Mr. Otten *s Transient Merchant License for an additional 50 days. Vote: Ayes 4, Nays 0. ZONING ADMINISTRATOR’S REPORT 5. U02-m2 John and Donna Crotteau, 1405 Sixth Avenue North —Variances Weinberger stated that the applicant had requested the application be moved to the end of the agenda because he would be running late. Item 5 is continued after Item 25. *6. #02*2778 Kevin Manley on behalf of Manley Brothers Construction, 1973 Eagerness Point Road—^Variances—Resolution No. 4801 White moved, and Nygard seconded, to adopt Resolution No. 4801 granting variances to Municipal Zoning Code Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16(LK2) to permit additional hardcover within the 75 - 250* lakeshore setback over 25% for construction of an 84 s.f. deck that replaces a larger deck that was previously removed. Vote: Ayes 3, Nays 0. *7. French Creek Homeowners Association —Request to Install a Holding Tank— Resolution No. 4802 White moved, and Nygard seconded, to adopt Resolution No. 4802 approving installation of a holding tank for Outlot A, French Creek. Vote: Ayes 3, Nays 0. ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 *8. Joint Use Dock Licenses—Resolutions No. 4803 - 4811 White moved, and Nygard seconded, to adopt Resolution No. 4803 directing staff to issue a Joint use dock license to Big Island, Inc. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4804 directing staff to issue a Joint use dock license to the owners of property located at 460 Tonkawa Road, 500 Tonkawa Road, and 550 Tonkawa Road. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4806 directing staff to issue a Joint use dock license to FoxhiH Homeowners Association. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4805 directing staff to issue a Joint use dock license to Forest Arms Country Club Addition Homeowners Association, Inc. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4807 directing staff to issue a Joint use dock license to Kelly Cove Homeowners Association. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4809 directing staff to issue a Joint use dock license to Minnetonka Power Squadron. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4808 directing staff to issue a Joint use dock license to Pheasant Lawn Homeowners Association. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4810 directing staff to issue a Joint use dock license to Victoria Estates Homeowners Association. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to adopt Resolution No. 4811 directing staff to issue a Joint use dock license to Walter^s Port Maintenance A Improvement Association. Vote: Ayes 3, Nays 0. I F ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 MAYOR/COUNCIL REPORT None. PUBLIC SERVICE DIRECTOR'S REPORT *9. Quotations for Highwood Road Storm Sewer Project White moved, and Nygard seconded, to accept the quotation from MinnComm Utility Construction, Mora, Minnesota in the amount of $39,7500 for completion of the Hlghwood Road Storm Sewer project Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to approve a budget adjustment for the year 2002 Stormwater Utility Fund Capital Improvement Budget in the amount of $39,755 for the Highwood Road Storm Sewer project Vote; Ayes 3, Nays 0. *10. Quotations for Lift Station Control Panel Replacements White moved, and Nygard seconded, to accept quotation from Electric Pump, Minneapolis, Minnesota for lift station control panel replacements in the amount of $37,680. Vote: Ayes 3, Nays 0. White moved, and Nygard seconded, to approve a budget adjustment to the 2002 Sewer Fund Capital Improvement Budget in the amount $37,680 for the purchase and installation of three replacement lift station control panels. Vote: Ayes 3, Nays 0. CITY ADMINISTRATOR'S REPORT *11. Pay Request—Long Lake Fire Station White moved, and Nygard seconded, to approve the requests for payment in the amount of $264.69 to the Construction Bulletin and $7,299.20 to Bl^ Architects. Vote: Ayes 3, Nays 0. 12. Schedule Work Session Council decided to postpone scheduling until Ron Moorse was available. »J. I ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 13. Release of Easements on Orono Oaks Properties—Resolution No. 4812 GafTron stated that when the City approved the Orono Oaks subdivision, a number of wetland easements were granted. Mn/DOT will be filling a number of wetlands as part of the Highway 12 project. It is important that prior to releasing the easements, the City should be assured that the wetland impacts will be properly mitigated. MCWD assured Moorse that they will ensure all w etland impacts along the Highway 12 corridor are properly mitigated through the District’s permitting process. Based on the MCWD’s required permitting process, staff recommended approval of the Quit Claim Deeds releasing the City’s interest in the easements. Murphy briefly reviewed the recent history of Mn/DOT’s acquisition of the affected properties. Murphy moved, and White seconded, to adopt Resolution No. 4812 approving the release of Conservation and Flowage Easements on the properties at 1230,1260 and 1290 Orono Oaks Drive through Quit Claim Deeds. Vote: Ayes 4, Nays 0. White moved, and Murphy seconded, to authorize Acting Mayor Sansevere to sign the Resolution and the Quit Claim Deeds. Vote: Ayes 4, Nays 0. *14. Purchase Agreement for City Property at 2765 Kelley Parkway White moved, and Nygard seconded, to accept the proposed revisions to the purchase agreement related to the sale of the City’s property* at 2765 Kelley Parkway. Vote: Ayes 3, Nays 0. *15. Recodification Costs White moved, and Nygard seconded, to approve the additional $8450 in costs for the recodification of the City* Code, and to amend the General Fund budget to reflect this expenditure. Vote: Ayes 3, Nays 0. *16. Request to Advertise, Hire—^Temporary, Full Time Clerk*Typist Position White moved, and Nygard seconded, to approve advertising for and the hiring of a temporary*, full-time clerk-typist from the time period of mid-June to October 1, 1001, at a salary* rate of S12.M per hour with no benefits. Vote: Ayes 3, Nays 0. r k ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 *17. Request to Advertise—Community Service Officer Position White moved, and Nygard seconded, to approve advertising for a full-time community service officer. Vote: Ayes 3, Nays 0. *18. Request to Dispose of 1999 Ford Crown Victoria Squad Car (#183) White moved, and Nygard seconded, to approve the disposal of Squad #183 through sealed bid process. Vote: Ayes 3, Nays 0. *19. 1991 Public Facilities Revenue Bonds Debt Service Fund Close Out- Resolution No. 4813 White moved, and Nygard seconded, to adopt Resolution No. 4813 to close the 1991 Public Facilities Revenue Bonds Debt Service Fund to the 1998 Public Facilities Revenue Refunding Bonds Debt Service Fund, effective December 31,2001. Vote: Ayes 3, Nays 0. *20. 1995 G.O. Refunding Bonds Debt Service Fund Close Out—Resolution No. 4814 White moved, and Nygard seconded, to adopt Resolution No. 4814 to close the 1995 G.O. Refunding Bonds Debt Service Fund to the General Fund, effective December 31,2001. Vote: Ayes 3, Nays 0. *21. 2000 Sewer Construction Fund Close Out—Resolution No. 4815 White moved, and Nygard seconded, to adopt Resolution No. 4815 to close the 2000 Sewer Construction Fund to the 2000 Improvement Bond Debt Service Fund, effective December 31,2001. Vote: Ayes 3, Nays 0. 22. Budget Amendments for Year 2001 GafTron asked Council if there were any questions. There were none. V/bite moved, and Nygard seconded, to approve the 2001 budget amendments for the General and Special Revenue as presented, effective December 31,2001. Vote: Ayes 4, Nays 0. ...id 1 ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 *23. Request for Legal Fee Increase White moved, and Nygard seconded, to approve the rate of $1,300 per month for general representation, $120 per hour for associate time, and $130 per hour for partner time. Vote; Ayes 3, Nays 0.< *23A Request for Authorization of Additional Expenditures for the City Open House White moved, and Nygard seconded, to authorize the expenditure of up to $2,500 for the City Open House, and to amend the General Fund budget to reflect the expenditure. Vote; Ayes 3, Nays 0. CITY ATTORNEY’S REPORT None. 24. LICENSES GARBAGE HAULERS 1. Baldy Sanitation Inc. 5906 Henry St. Maple Plain, MN 55359 2.BFI of North America 9813 Flying Cloud Dr. Eden Prairie. MN 55347 3.Blackowiak & Son, Inc. 1195 Sunny field Rd. North Mound, MN 55364 4.Randy’s Sanitation 4351 U.S. Hwy 12SE Delano. MN 55328 KENNEL LICENSE 1. Jayne Paasch 2150 Kenwood Way 8 ORONO CITY COUNCIL MEETING MONDAY, MAY 13,2002 24. LICENSES—Continued SPECIAL EVENTS 1. Applicant: Event: Location: Date: Time: Starr Gladding Wedding Party 120 Orono Orchard Road South July 13.2002 4:00 p.m. - 11:00 p.m. Nygard stated that he wanted something in writing from garbage haulers stating that they would meet all City restrictions. Gappa stated the only thing the City could regulate was the weight per axel, but haulers could overload their trucks. The only way to enforce the restrictions is by ticketing offenders. He stated the City could not regulate County or private roads. The County allows 10-ton axel weight, and the City allows 9, restricting it to 4-tons in the spring. Nygard stated he wanted to know that companies running in Orono had small trucks available so as to avoid damaging City roads in the spring. He suggested approving all the hauler licenses, but warning them that the Council would be addressing the issue of haulers exceeding restrictions soon. Gappa suggested holding a public hearing. Murphy stated they should put the haulers on notice that in one year, when the licenses are up for renewal again, their ability to get a license will depend on their ability to comply with City weight restrictions. Nygard moved, and White seconded, to approve all licenses. Vote: Ayes 4, Nays 0. *25. BILLS White moved, and Nygard seconded, to approve payment of the All Funds Account Vote: Ayes 3, Nays 0. 5. #02>2772 John and Donna Crotteau, 1405 Sixth Avenue North—^Variances- Continued Mr. Cottreau had not arrived in time to discuss his application. White moved, and Sanseverc seconded, to table #02-2772 John and Donna Crotteau, 1405 Sixth Avenue North, application for variances. 1 ORONO CITY COUNCIL MEETING MONDAY* MAY 13* 2002 5. W2-2772 John and Donna Crotteau, 1405 Sixth Avenue North—Variances- Continued Vote: Ayes 4* Nays 0. ADJOURNMENT The meeting was adjourned at 7:45 p.m. ATTEST: Linda S. Vee, City Clerk Barbara Peterson, Mayor «% ORONO BOARD OF APPEAL & EQUALIZATION RECONVENED MONDAY, MAY 13,2002 COUWr.iL M^EUNG MAT 2 5'2002 ROLL CITY OF ORONO The Orono Board of Appeal and Equalization met on the above-mentioned date with the following members present: Acting Mayor Bob Sansevere, Council Members Jim White and Jay Nygard. Representing staff were Acting City Administrator Mike GafTinon, City Attorney Tom Barrett, Hennepin County Appraiser Kim Jensen, Hennepin County Appraiser Kevin Wynn, and Recorder Alissa Wintemheimer. Acting Mayor Sansevere called the meeting to order at 6:35 p.m. 2. APPROVAL OF MINUTES White moved, and Sansevere seconded, to approve the Minutes of the Orono Board of Review Meeting on April 24,2002. Vote: Ayes 5, Nays 0. 3. COUNCIL ACTION ON ASSESSOR’S RECOMMENDATION I. Stephen Fames of4400 Deering Island, #18-117-23-31-0001 Jensen stated that Mr. Fames disagreed with the revised 2002 Estimated Market Value (EMV). She stated that they had made a reduction from $820,000 to $637,000 based on a survey Mr. Fames had provided them. Since an on-island inspection, they have recommended reducing the value from $637,000 to $597,000. Mr. Fames stated that the EMV is still too high. The value was determined to be worth $125,000 in 1994 and the current assessment quadmpled its value in eight years. He stated that nothing in the Assessor’s data supported the increased EMV. Each increase has been the ma.ximum that the law would allow, and to him, indicated an abuse of power. The property was not as valuable as people might assume because of limited access and the condition of the house. Sansevere asked about the comparables. Jensen stated that they used other sales located on islands to determine the valuation, but that Deering is an island with sole ownership. Jensen stated that previous valuations were based on an island size of 3.98 acres based on information from the Surveyor’s Office. Mr. Fames gave them a survey completed from aerial photos completed in 1985 that did not show the high water mark, but they adjusted the valuation to one based on 2.65 acres. JM. m»Hr fitMnmniirtti II ........ 5 1---- ORONO BOARD OF APPEAL & EQUALIZATION RECONVENED MONDAY, MAY 13,2002 I. Stephen Fames of4400 Deering Island, §18-117-23-31-0001—Continued Sansevere asked if Mr. Fames was aware of other appeal options available to him. Jensen stated that the next step would be the County Board of Equalization with no fee, then would come Tax Court, which would have a small fee. Sansevere told Mr. Fames that his decision would have to be based on the information provided by their experts. Nygard stated he felt the assessment was too high, and mentioned the boat traffic past the island. Mr. Fames slated that he gets up to 250 boats passing the island an hour. The island was 6.S acres at the early part of the century, but has been eroded away. He stated he would have to invest $80,000 - $100,000 or more to rip rap the island. White stated that other island properties have more privacy. Mr. Fames stated that he has no land access to the island and the house is substandard. Sansevere asked Jensen what the EMV would come to if the island had eroded to 2.2S acres. Jensen stated that using SS per s.f. the EMV would come down to $510,000 White asked Fames if he lives there year round. He stated that he only spends two or three months there a year, but it is the only property he owns and is his voting residence. He also stated that the property probably should not be homestead, but should be seasonal recreational. He stated he would like to see the EMV at $174,584, which would be the 1994 EMV plus 4% each year. Mr. Fames stated that the Council had the power to decide whatever was fair, and reminded them that last year ’s assessment was based on erroneous information concerning the actual size of the island. Sansevere stated he could not support such a decreased EMV. Nygard stated they could not go backwards from last year ’s appraisal. Sansevere was wondering if there was enough time for Mr. Fames to get a *'urvey and a appraisal done before the board made a decision. Jensen stated the board had to be closed that night because the board needs to close within 20 days of the first meeting and that was the twentieth day. Gaffron stated it was feasible that half an acre had eroded in 17 years, but he doubted it. Sansevere suggested Mr. Fames take a survey and an appraisal to the next level of appeal. I ORONO BOARD OF APPEAL & EQUALIZATION RECONVENED MONDAY, MAY 13,2002 1. Stephen Fames of4400 Deering Island, 018-117-23-31-0001 —Continued White moved, and Nygard seconded, that the Fames property ’s (#18-117-23-31- 0001) market value be further reduced by the sum of $87,000 to $510,000 based on considerations of erosion, boat traffic, and the applicant’s future expense of rip rapping. Vote: Ayes 2, Nays 1 (Sansevere). Nygard moved, and White seconded, to accept the Assessor’s recommendations for Estimated Market Value on the remaining properties in Orono: Johnson Rascher Robinson . KIrchner Edwards Rogosheske Hendrickson Mahaffy Stielow #03-117-23-32-0020 #07-117-23-32-0058 #04-117-23-41-0001 #17-117-23-31-0001 #20-117-23-12-0027 #04-117-23-42-0023 #08-117-23-41-0001 #25-118-23-43-0011 #15-117-23-21-0007 Vote: Ayes: 3, Nays 0. The Board of Review was adjourned at 7:00 p.m. ATTEST: Linda S. Vee, City Clerk Bob Sansevere, Acting Mayor It rdlfSiilliai p 2400 Q 2000 PI UTIs-b'.* L> tuuc< north ■ CV11ID* _ M. M. tr.iiH w»» «,wc.<\.iu .tic.!. 11.^0 at I i-UK I l;b^UAt| MA^ it(, 2UU2,7:UU KM. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA (*) Asterisk items arc considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Memos regarding each of the Agenda items are available in the Public Packet • located on the counter near the sign in sheet. ROLL CALL CONSENT AGENDA 1. Approve/Amend RECOGNITION 2. Richard Flint, Council Member • Resolution 3. Accept Donation to Park Fund APPROVAL OF MINUTES * 4. Regular Council Meeting of May 13.2002 * S. Reconvened Board of Appeal and Equalization Meeting of May 13,2002 PARK COMMISSION COMMENTS • Irene Silber, Representative PLANNING COMMISSION CO.MMENTS - J. Mare Fritzler, Representative PUBLIC COMMENTS • (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S REPORT 6. #02-2772 John and Donna Crotteau, 140S Sixth Avenue North • Variances* Resolution * 7. #02-2777 Tom Meehan, 2825 Little Orchard Way • Conditional Use Permit • Resolution * 8. #02*2779 Jerad and Leslie Hahn, 809 Brown Road North - Conditional Use Permit * Resolution 9. #02-2782 Professional Properties of Orono, 2765 Kelley Parkway * Proposed Dental OnTtcc * Conceptual Rezoning and Site Plan Review * 10. #02-2784 Bob Tunheim, 2755 Countryside Drive West * Conditional Use Permit * Resolution 11. #02-2790 Lyle and Gretchen Shaw. 1750 Shadywood Road * Afler-the-Fact Variances * Resolution MAYOR/COUNCIL REPORT PUBLIC SERVICE DIRECTOR’S REPORT 12. Golf Course Operation Study 13. Purchase of Docks 14. Award Contract for Sewer and Water Utility SCADA System 15. Approve Seasonal Golf Course Employee CITY ADMINISTRATOR'S REPORT 16. Pay Request * Long Lake Fire Station 17. Navarre Dog Days of Summer Committee Request for Funding 18. Council Appointments * Resolution 19. Revise Transient Merchant License * Ordinance AGENDA FOR COUNCIL MEETING SET FOR TUESDAY, MAY 28,2002,7:00 P.M. ORONO COUNCIL CHAMBERS. 2780 KELLEY PARKWAY, ORONO. MINNESOTA CITY ATTORNEY’S REPORT 20. LICENSES Special Event • 21. BILLS UPCOMING ISSUES AND EVENTS 2992 05/25 -Leaf and Grass Disposal, Saturday, 8:00 a.m. - Noon 05/27 - HOLIDAY. Memorial Day Observance 05/28 - Council Meeting, Tuesday, 7:00 p.m. 06/03 - Park Tour. 5:15 p.m. 06/08 - Leaf Sc. Grass Disposal. 8:00 a.m. - Noon fWCflA . \ •T.AA M - - r Complete Date: 60 Day Deadline: 4/4/02 6/2/02 COUMr.H MSETINO MAY 2 8 2002 CITY OF ORONO REQUEST FOR COUNCIL ACTION DATE: May 22.2002 ITEM NO.: (jp Department Approval: Name Paul Weinberger Title Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description:i/02-2772 John and Donna Crotteau 1405 Sixth Avenue North Variances Zoning District: LR-IA • Single Family Lakeshore Residential District (2 acre) List of Exhibits: A B C D E F Resolution DNR Comments Site Plan Main Floor Plan Elevation View Planning Report (April 10,2002) Application The applicants have requested variances to permit construction of additions to the existing house. The additions are proposed to be located within a bluff setback and within the 30’ top of bluff setback. The application also requires a variance to permit the garage addition 20.5 ’ from the side lot line uiure a 30’ setback is required. This application includes 5 individual modifications and additions to the house. All proposed additions are listed below and are identified on Exhibits D and E. I.To e.\tend the main floor living room out 13’ X 19 ’. The total foundation addition for the living room addition is 16 ’ X 19 ’. The living room addition would encroach further into an existing bluff line. 2.To permit a cantilevered bay area on the lakeside of the residence to extend 2’ into the bluff setback. (Master bedroom addition) 3.To permit a cantilevered bay to extend from the west side of the residence within the bluff setback. (Master bath addition) ft f *1 ^• « ». * , Ufyi-mi John and Donna Crotteau 1405 Sixth Avenue North Paye 2 of 4______________ 4.To permit the addition of a dining room, entryway, and front porch to the street side of the residence. The additions would be located within the top of bluff setback. 5.To permit a side setback encroachment of 9.5' for a garage addition, and to permit the garage addition to be located within the top of bluff setback. Planning CiimmiMion Recoiwmendalion/Discussion The Planning Commission voted 7 to 0 to recommend approval of variances to permit construction of residential additions within the 30* top of bluff setback for the Idtchen/entry way and bay additions. Planning Commission voted 5 to 2 to recommend approval of variances to permit a lakeside addition to the residence, creating a further encroachment into the bluff area. This portion of the project includes the 13 ’ of additional encroachment for the living room expansion. It was the minority opinion of the Planning Commission that the proposed building addition could be reduced in size. There was also a question whether a building expansion towards the lakeshore constitutes a hardship. The recommendations were based on the following findings and hardships: 1. 3. 4. 5. 6. The property is ten plus acres. All but approximately 4% of the lot is located either within wetland, the bluff zone, and the required setbacks. The present home was built in a legal location prior to the bluff ordinance. Any additions to the house would require variances. The site does not drain directly to the lake but rather to the 5-acre wetland located at the base of the blufl'. The topography of the lot uniquely restricts the ability to make an addition onto any part of the building. No addition could be built on the house that would not fall within the impact zone. The area where the proposed lakeside additions are to be constructed is relatively flat w ith less than a 2’ drop from the existing c.xterior wall and the proposed wall of the addition. Planning Commission voted 7 to 0 to recommend denial of the variance to permit the garage addition to be located 20.5* from the side property line where a 30* setback is required. The recommendation of denial is based on the following: 1. Any addition that would create a side setback encroachment for the principal building would be inconsistent with the development patterns intended for properties in the LR-IA zoning district. 2. The property is a conforming lot. Variances should only be considered when there are no other reasonable options on a property. 3. The garage addition could be shifted 9.5 ’ to the west leaving a 30’ setback. The impact on the house would result in one garage door within the existing house being eliminated. The actual garage space would not be effected only the garage access. The fact that the proposed garage is attached to the house requires it to meet the 30* setback for principal structures. ■ rT*r*yi-TnmM<li~~ #02-2772 John and Donna Crotteau I40S Sixth Avenue North Page 3 of4 4. A detached building 750 s.f. or less is only required to meet a 10 ’ side setback. The detached building must have a minimum of 10 ’ separation between it and the principal building. Sliding the garage back to be 10 ’ from the principal building also moves the garage back out of the 30’ top of bluff setback, thus eliminating the need for any variances for the garage. DNR Review and Commcats When projects have a potential impact on natural features, such as a bluff, the City of Orono will typically request comments from the DNR. The Planning Commission did not have the benefit of the recommendation provided by the DNR for their review. A copy of the DNR comments are attached. The DNR objects to the portion of the project that further impacts the bluff and suggests the project be scaled back. In a phone conversation with Peter Leete, of the DNR, he stated there was no objection to the portion of the project that was located away from the lakeside. In response to the DNR comments the plan was further reviewed to determine all potential negative impacts to the bluff and existing grades on the property. The total ground elevation from the house to the end of the addition is approximately 2-3’. The property begins a more dramatic drop where the exterior wall of the lakeside addition is proposed to end. Access around the house would become difficult without creating a flat area in front of the addition. The land alteration to create a walking path around the front of the house would require additional land alteration and fill that is not permitted on a bluff. Analysis The original construction of the house was in 1984, prior to the adoption of the Shoreland Ordinance in 1992. The Shoreland Ordinance also regulates areas defined as a “bluff ’. Nearly the entire 10.4 acre property is defined as either a wetland or is protected bluff area, including all the land in which the existing house is located. The house is located well above the 930’ wetland elevation. The actual house elevation is approximately 987 ’. The City Engineer has reviewed the plans and has commented the proposed additions to the building do not present any concerns from an engineering perspective. Mr. Kellogg did state silt fence shall be installed lakeside of the home prior to any construction or site grading. The MCWD will also have the same requirements and require permits of their own. A large wetland is located at the base of the bluff area, between the lakeshore and the house. The wetland basin covers approximately S acres in area. The dr.'inage from the house enters the wetland prior to entering the lake. #02-2712 John and Donna Crotteau 1405 Sixth Avenue North Page 4 of 4__________________ Council Qpttow for Actfe Council has three parts of the application to consider. The Planning Commission reviewed the application and made the three reconunendations noted above. A. B. Bay additions and entryway/kitchen expansion (7-0 approval recommendation). Lakeside 13 ’ expansion of living room into the bluff (5*2 approval recommendation). Discussion should include the new information that is available regarding the DNR ‘s objection to the blt0 impact. If Council determines the size of the addition creates a significant bli0 iny)acl. it may be appropriate to consider the option of a smaller addition. A smaller addition would create less bluff impact and make access around the house easier. C.9.S’ side setback variance for the attached garage to be located 20.S’ to the side property line where 30’ is required (7-0 denial recommendation). The attached resolution reflects the recommendation of the Planning Commission. Staff Recommendation In consideration of the comments as provided by the DNR, staff continues to recommend approval of the addition but due to the limited access around the building and the potential impact on the bluff staff is recommending the lakeside addition be reduced by 8 ’. The staff recommendation would allow an addition to extend an additional S’ rather than 13 ’ as proposed. rommission reviewed the recommendation). iroval recommendation). ilable regarding the DNR’s ze of the addition creates a 'er the option of a smaller and make access around the led 20.5' to the side property Commission. iff continues to recommend ding and the potential impact educed by 8’. The staff rather than 13' as proposed. A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.56, SUBDIVISION 16 (C) AND DENIES A VARIANCE TO SECTION 10.23, SUBDIVISION 6 (B) FILE NO. #02-2772 WHEREAS, John Crotteau and Donna Crotteau, (hereinafter "the applicants") are owners of the property located at 1405 Sixth Avenue North within the City of Orono (hereinafter "the City") and is legally described as follows: “Exhibit A” (hereinafter "the property"); and WHEREAS, after due published notice and mailed notice in accordance wth Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on April 15, 2002, at which times all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, the applicants have applied to the City of Orono for variances to Municipal Zonmg Code Section 10.56, Subdivision 16 (C) to permit construction of residential additions encroaching on a protected bluff and bluff impact zone, and to Section 10.23, Subdivision 6 (B) to permit construction of an attached garage located 20.5' to the side property line where a 30' setback is required. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Minnesota: rw 3. FINDINGS This application was reviewed as Zoning File #02-2772. The property is located in the LR-IA (2 acre) One Family Lakeshore Residential Zoning District. The Orono Planning Commission reviewed this application on April 15, 2002 and recommended approval on a vote of 7 to 0 to permit construction of residential additions within the 30’ top of bluff setback for the kitchen/entry way and bay additions. Page 1 of7 6. In a second motion the Planning Commission voted 5 to 2 to recommend approval of variances to permit a lakeside addition to the residence, creating a further encroachment into the bluff area. This portion of the project includes the 13 ’ of additional encroachment for the living room e.xpansion. It was the minority opinion of the Planning Commission that the proposed building addition could be reduced in size. There was also a question whether a building expansion towards the lake.>’....e constitutes a hardship. 5. The recommendations were based on the following findings and hardships: A.The property is ten plus acres. All but approximately 4% of the lot is located either within wetland, the bluff zone, and the required setbacks. B.The present home was built in a legal location prior to the bluff ordinance. Any additions to the house would require variances. C.The site does not drain directly to the lake but rather to the 5*acre wetland located at the base of the bluff. D.The topography of the lot uniquely restricts the ability to make an addition onto any part of the building. E.No addition could be buiit on the house that would not fall within the impact zone. F.The area where the proposed lakeside additions are to be constructed is relatively Hat with less than a 2' drop from the existing exterior wall and the proposed wall of the addition. Planning Commission voted 7 to 0 to recommend denial of the variance to permit the garage addition to be located 20.S ’ from the side property line where a 30' setback is required. The recommendation of denial is based on the following: A.Any addition that would create a side setback encroachment for the principal building would be inconsistent with the development patterns intended for properties in the LR-IA zoning district. Page 2 of7 .xatOemtSat L' ■■■iitri r—in-ir«<t*nv.4-n 7. 8. B The property is a conforming lot. Variances should only be considered when there are no other reasonable options on a property. C.The garage addition could be shifted 9.5' to the west leaving a 30' setback. The impact on the house would result in the elimination of one garage door. The actual garage space would not be reduced. The fact ^at the proposed garage is attached to the house requires it to meet the 30' setback for principal structures. D.A detached building 750 s.f. or less is only required to meet a 10' side setback. The detached building must have a minimum of 10' separation between it and the principal building. Sliding the garage back to be 10' from the principal building also moves the garage back out of the 30' top of bluff setback, thus eliminating the need for any variances for (he garage. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicant, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the DNR, comments by the applicant and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.56, Subdivision 16 C to permit construction of residential additions encroaching on a protected bluff and bluff impact zone per the site plans dated 4>2-02 completed by Sharratt MacDonald Design Company and drawn on the site survey dated 4-2>02 completed by Mark S. Gronberg, of Gronberg Page 3 of7 and Associates, and denies variances to Section 10.23, Subdivision 6 (B) to pennit construction of an attached garage located 20.5' to the side property line where a 30' setback is required, subject to the following conditions: 1.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (May 28, 2003). 2.Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 3.The undersigned applicants have read, understand and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 28th day of May, 2002. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property Owners Page 4 of 7 I 3 STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 28th day of May, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN dayThe foregoing instrument was acknowledged before me on this______ _____________, 200 ____by Linda S. Vee, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Pages of? II mil I i STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of .20 personally appeared before me, who is personally known to me whose identity I proved on the basis of whose identity 1 proved on the oath/afHrmation, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of .20 personally appeared before me, who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/affirmation, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 6 of 7 i Exhibit A Ptr It That part of Lot 2, "Aiiditor'a SubdlTlaion Ihmbor 291 > Hennepin Count/, Minneaota”, according to the plat thereof on file or of record in the office of the Registrar of Titles In and for said Count/, 1/ing South of the Easterl/ extension of the NoHh line of Tract A, Registered I^nd Surve/ Ko, 1379» files of Registrar of Titles, Count/ of Hennepin; Bar 2i That part of the 'following-described pro- pert/I That part of GoTemsent Lot 1, Section 26, and that part of CoTernsent Lot 1, Section 35, Town ship 118, Range 23, described as follows: Beginning at the Horthwest comer of Lot 2, "Auditor's Subdirision Nxusber 291, Hennepin Count/, Minnesota"; thence Vest along the exten sion of the Korth line of said Lot 2 and along the South line of Lot 1, said Auditor's Sub- dirisioo, to the most Vesterly line of Lot 1, said Auditor's Subdivision; thence South along the extension of the Eost Westerly line of Lot 1, said Auditor's Subdivision, to the South line of said Section 26; thence Vest along the South line of said Section 26 to its intersec tion with a line running parallel to and 675 feet Bast of, neasured at right angles to, the Vest line of said Section 26; thence South along the extension of said parallel line 67*46 feet; thence East, parallel to the North line of said Section 35, a distance of 80 feet; thence South, parallel to the Vest line of Lot 2, said Auditor's Subdivision, to the shore of Long lake; thence Southeasterly along said shore to its intersection with the Vest line of Lot 2, said Aiulitor's Subdivision; thence North to the point of beginning, except that portion thereof enbraced in Registered land Surve/s Nos* 934 and 1379; and except that part of Govemnent Lot 1, Section 35, lying Vest of a line and its Southerly extension drawn parallel with and distant 140 feet East from the East line of "Albee'a Long lake Addition", lying Southerly of the North line of Tract A and its Easterly and Vesterly extensions. Registered land Survey No* 1379, files of Registrar of Titles, County of Hennepin, Page 7 of7 -- -- Paul W«jnbergef - John Crottreau variance raquegt Page 1 From: To: Data: Sul^oct; "Peter Leete" <peter.leete(8dnr.8tate.mn.us> <PweinbergerQci.orono.mn.us> 4/22/02 10;56AM John Crottreau variance request Hello. Just a quick note at this late time regarding the discussion we had by phone. The DNR object the portion of work on this proposal that impacts the Bluff. This is a very large lot and I do not see where the hardship is that would necessitate such an addition and its impact to the bluff. I suggest the project be scaled back in order to not impact the bluff. What is the hardship? Piease cail me at 651-772-7916 if you have any questions. Peter Leete DNR Waters Metro Region 1200 Warner Rd SL Paul. MN 55106 CC:Travis Germundson" <travis.germundson@dnr.state.mn.us : < r . V L '^O 2. OONCRCT jiflnn^ • •. _ • ^ •• » —. ^ _ —T^ «f e«* (Ml) '^58srr:r*“'----- ••• • « • ^ — *’*-.— • <tT44)' ' ' * I % I Bordartd poth , C r © 1------ff #2772 DIA6RAM AODITtON AREAS CROTTEAU RESIDENCE \40icoumrmt omono 5HARRMT1HACOONALO DCMN eOHPANT a»t teMOOLAve. excclmm |o i C( ^ )L. 0^-.,0 .3 .A .>• » ^ > • .*• £■• . — • ^.,...M -1. . - »i».. . » s4«,.^ •>• . • L* i. - r:f:t ;i:>:.!»: fS=9i ; :.': r^: i-'-.-rr r:. :c.: r: :j!n; rrc dfarruuwmtoomM »E- @ /■' /' • #2 TO;Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator ' F FROM: Paul Weinberger, Zoning Adminisuator DATE:April 10,2002 SUBJECT;M02~2n2 John and Donna Crotteau 1405 Sixth Avenue North Variances List of Exhibits: A B C D E F G H I J Application Addendum A Addendum B Site Plan/Surveys Hardcover Calculation Worksheet Building Plans Floor Plans City Engineer Comments (April 11,2002) MCWD Comments (April 9,2002) Property Owners Notification List Application The applicants have requested variances to permit construction of 1) a 16’ X 19’ addition within a defined bluff area, 2) a living space addition and porch, and 3) a garage addition within the 30’ top of bluff setback. The application also requires a variance to permit the garage addition 20.5’ from the side lot line where a 30’ setback is required. Analysis The original construction of the house was in 1984, prior to the adoption of the Shoreland Ordinance in 1992. The Shoreland Ordinance also regulates areas defined as a “bluff’. Nearly the entire 10.4 acre property is defined as either a wetland or is protected bluff area, including all the land in which the existing house is located. The house is located well above the 930’ wetland elevation. The actual house elevation is approximately 987 ’. The dramatic increase in elevation is due to the large bluff area that is located along the north side of Long Lake. , To be considered a bluff the feature must have all the following characteristics: Part or all of the feature is located in a shoreland area; B. The slope rises at least 25' above the Ordinary High Water Level of the water body; ------------------- c.The grade of the slope from the toe of the bluff to a point 25* or more above the Ordinary High Water Level averages 30% or greater; and D. The slope must drain toward the water body. The portion of the property where the house is located meets all 4 criteria, or is located within the 30’ top of bluff setback. The ground elevation drops only 2’ where the lakeside building addition is proposed. The City Engineer has reviewed the plans and has commented the proposed additions to the building do not present any concerns from an engineering perspective. Mr. Kellogg did state silt fence shall be installed lakeside of the home prior to any construction or site grading. The MCWD will also have the same requirements and require permits of their own. A large wetland is located at the base of tlie bluff area, between the actual lakeshore and the house The wetland b^in covers appro.ximately 5 acres in area. The actual drainage from the house enters the wetland prior to entering the lake. Review of Hardship Bluff Impact The applicants have provided a hardship statement that is attached as part of Exhibit C The hardships noted are 1) a ten plus acre of land shot:ld have a practical building area; 2) the present home was built in a legal location prior to the bluff ordinance; 3) the site does not drain into the lake but rather to the wetland; 4) topography of the lot uniquely restricts the ability to make an addition onto any part of the building; and 5) no addition could be built on the house that would not fall Within the impact zone. The fact that the house was built prior to the adoption of the current bluff standards is in fact a consideration whether to allow the building to be expanded. The house was built meeting all requirements in 1984. If the property were redeveloped there is a reasonable building envelope on the property, however since the building is being preserved with only additions placed on the structure it is impossible to improve the property without variances. "^e site is over 10 acres in total area. The additions are small in comparison with the actual size of the property. Many lakeshore lots in the City are much smaller. A 300 s.f. addition like the proposed lakeside addition, -vould have a much larger impact on a bluff in anas of much hiither density Any fiitun subdivision of the property would be very difficult due to the limited land available outside of wetiands and bluff. Any new building construction would be required to meet all current standards. Side Setback The applicants have stated their hardship for jtistilying a 9.5 • side setback variance for the garage is necessary for a reasonable change to the house. Additionally, some the hardships noted above within the Bluii Impact Hardship Statement may apply. Staffs perspecUve on the side setback variance would be the existing building does meet the required 30’ side setback (34.7’ to the side lot line). Any addition that would c^e a^fde encroachment for the prmcipal building would-be inconsistent with the development patterns • • • • • • • intended for properties in the LR-1A zoning district. The property is a conforming lot. In some cases where lots are located in other 2«acre districts that have much less than two acres variances have been approved in the past. With a building meeting current side setback standards, on a conforming lot, it would not seem appropriate to approve a setback variance when there are other options available. Staff would suggest the garage addition be shifted 9.S’ to the west leaving a 30 ’ setback. The impact on the house would be one garage door within the existing house would be eliminated. The actual floor area within the garage would not change. The total garage stalls proposed are two within the existing garage and two within the new garage addition. The property could extend the new addition to have three stalls, meet a 30 ’ setback and have one within the existing garage. The fact that the proposed garage is attached to the house requires it to meet the 30 ’ setback for principal structiu-es. Another potential option is to construct a detached garage. A detached building 750 s.f. or less is only required to meet a 10’ side setback. The additional requirements would be the detached building must leave a minimum of 10’ of sepat ation between it and the principal building. Sliding the garage back to be 10’ from the principal building also moves the garage back out of the 30 ’ top of bluff setback. The purpose for discussion of the side setback variances is to demonstrate there are alternatives available for a garage addition without requiring the side setback variance. Staff Recommendation Staff recommends approval of the variance to permit residential additions within the bluff setback and bluff impact zone based on the following flndings and hardships: 1. 2. 3. 4. 5. 6. The property is ten plus acres and all but approximately 4% of the lot is located either within wetland, the bluff zone, and the required setbacks. The present home was built in a legal location prior to the bluff ordinance. Any additions to the house would require variances. The site does not drain directly to the lake but rather to the S-acre wetland located at the base of the bluff. The topography of the lot uniquely restricts the ability to make an addition onto any part of the building. No addition could be built on the house that would not fall within the impact zone. The area where the proposed lakeside additions are to be constructed is relatively flat with less than a 2 ’ ^op from the existing exterior wall and the proposed wall of the addition. Staff recommends denial of the variances topermitythe garage addition to be located 20..5 ’ from the side property line where a 30 ’ setback is required. The recommendation of denial is based on the following: 1. Any addition that would create a side setback encroachment for the principal building would be inconsistent with the development patterns intended for properties in the LR-1 A zoning district. 2. The property is a conforming lot. Variances should be considered when there are no other reasonable options on a property. 3 I Lm 3. The garage addition could be shifted 9.5 ’ to the west leaving a 30 ’ setback. The impact on the house would be one garage door within the existing house would be eliminated. The actual garage space would not be effected only the garage access. The fact that the proposed garage is attached to the house requites it to meet the 30 ’ setback for principal structures. 4. A detached building 750 s.f. or less is only required to meet a 10’ side setback. The detached bmlding must have a minimum of 10’ separation between it and the principal building. Sliding the garage back to be 10’ from the principal building also moves the garage back out of the 30 ’ top of bluff setback, thus eliminating the need for any variances for the garage. Planning Commusion Options for Action 1. To approve. 2. To deny. 3. Table.- Other Action. CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee S250.00 (SSO.OO per each additional variance) Renewal Variance Fee SISO.OO (no change from original application) Variance for non-confomung structures S2S0.00 After-the-Fact Fees (Double application fee) Apnhcathm# Ol-tllZ Date Rccdved S-'i-o-cz Amount Paid -^200 PROPERTY INFORMATION JUaf Site Address AJa^vU AAA/ fSShSu Property Identification Number (P.I.D.) AS 11 ^2,3 ^ E- p OQ ^_____________ Attach legal descriptioa to appliution if not included on required survey. Date Property Acquired S f . ______________________(month/year) $ciI (do) ^ nog also own the ^^cent parcels of lend. Present use of property: _X_residential other (speciiyX Zoning District: Lfc I A applicant ^ /N , Phone (home) *01^ Phone(woik) • ^SHt Cjet,.. Address: S>iWyt/iC4>> Citv: ______Zip: ^ST5y4» Phone fliome'>^52.‘ *i7S ____ Phone fworki 2.yi8* Citv: Zip:^SSH02L DESCRIPTION OF REQDECT Estimated Construction Cost S *iOOjOQO uesenoe requesi in ueuw. y^ucai__wnrin fwwsA y/A.r*^r\u tb KutlA tW \QAjCr_ivi^pni> Z.Qr\f , (attach additional sheets if necessary) ' VARIANCES REQUIRED Lot Area ___Lot Width Hardcover Lot Coverage y Setback: __Front ^ Side yL Other (^ectfy) _ LtaiiiMiq Average Lakeshore__Rear ^ bluff* ivy^pA^ HARDSmP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or unusual propetQr conditions preventing comolisnce with Zoning Code requirements: i A AiAjirtAowTft._________;___________________________^ (attach additional sheets if necessary) Dud(MK^6V\tp u>il\ tP. L. Vfi,ik. REQUIRED SUBMITTALS All of the following informatioii must b> lubmitted bv tht applicaHbn deadline date tn far yonr application to be conaidered gomnltte; 1. jg^ Completed Applicadoa Form 2. X Certified Property Owners List of owners widiin ISO*, labels and plat map (you 4. must obtain this list, labels and map fiom Hennepin County Department of Finance, A-603, Govt Center, 348-5910). 3. A4,AM>A»»vCertificate of Survey (signed by a licensed surveyor) and include hardcover calculations as required. In addition, provide one (1) copy 8^^" x 11” for reproduction. Topographic survey (existing and proposed elevations) if any changes in existing grade are proposed. In addition, provide one (1) copy 8'A” x 11” for reproduction. Sketches or plans of floor dc elevation views provide one (1) copy 8^" x 11"). List of the legal names (include marital status) of all persons an interest in the property. This would include name(s) of applicant(s) if not current owner(s). As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. Additional items as may be requested by City staff. 5. 6. 7. 8. The Applicant and Property Owner must sign this application. Please remember that youf variance application is not complete if the above Information has not been included. APPLICANT’S SIGNATURE The applicant hereby agrees to provide all information required or requested by the Zoning Administrator, agrees to pay additional fees (staff time not covered by original fee payment) and/or consultant expenses incurred in review of this application, and certifies that the information supplied is true a^ ^rrect to the best of his/her knowledge. Anolicant's Sicnature Date OWNER’S SlGNi The owner hereby a^owledges and agrees to this application and further authorizes reasonable entry onto the property by City staff, consultants, agents. Commission members, and Council members for purposes (^jiin)^stigat|^ a^ verification o^his request Owner’s Signature Date 3 f 7 Applicant must have all submittals info the City offices 25 days before the Plaiming Commissioa Meeting. Planning Commission Meetings are held on the third Monday of each month. Applicants must be pruent at all scheduled review meetings of the Planning Commission and Council. If an applicant is unable to attend a scheduled meeting, please make arrangements to have an authorized agent attend In your place and to advise the Btfilding* & Zoning Office of ^ change prior to the meeting. #2772 1 John & Donna Crotteau Variance Application 1405 Sixth Avenue North Orono. MN 55356 ADDENDUM A Legal Description of Property: Hennepin County Torrens Certificate No. 647757 (Auditor's Subdivision No. 291) SUDffly; Survey to be provided within one week of variance application submittal per Gronberg & Associates, surveyors for the project. Hardcover calculations will be performed once the snow has melted. A #2772 ! March 19.2002 Croheau Variance Request - Hardship Description 1405 Sixth Ave North. Orono MN 55356 ADDENDUM B Background: Tiie existing home on this 10.6-acre lot was built in 1984. a legal location prior to the establishment of the Biuff Impact Zone Ordinance. With the introduction of the ordinance, the entire living space of the home now fails within the impact zone. The unique shape and topography of this tot, together with the setbacks and bluff impact zone, reduces the buildabte area to 4% of the total site (see Attachment 1). This limited area for building a home is due entirely to the distinctive topography, unique to this lot. Because the entire living space of the existing house falls within the Bluff Impact Zone, no addition could be built and still conform to the official controls. The Bluff Impact Zone Ordinance was established for properties within the shoreline that drain directly into the take. This unusual property drains into the wetland contained within the lot, not Into the lake; this distinctive situation could not have been foreseen by a standardized bluff ordinance. Proposed Remodeiino: The proposed remodeling would not in anyway alter the essential character of the lot and the surrounding area. All grade changes were made during the construction of the existing home In 1984, because there would be no changes to the existing grade, there would be no further impact on the bluff zone by the addition and remodeling. No trees would be removed on the lakeside and minimal trees on the street side. Hardcover is not a concern due to the size of the lot. Roof drainage will be engineered to flow into a drain tile system that channels roof runoff directly into the ground rather than running over the lot. therefore mitigating any erosion issues. The Owner's are seeking a variance to make an addition to the home inside the Bluff Impact Zone and an addition to the garage in the side-yard setback area. The hardship of the restricted building area makes it necessary to seek variances for a reasonable change to the house. In addition, all engineering issues can be resolved with no difficulty. Alternative Siting: There is no alternative site on which a house could be built owing to the limited building area, nor an alternative location outside the Bluff Impact Zone in which to add onto the existing house. Summan/ of Hardships: 1) A ten-plus acre of land should have a practical buildable area; 2) the present home was built in a legal location prior to the bluff ordinance; 3) the site does not drain into the lake but rather into the wetland; 4) the topography of the lot uniquely restricts the ability to make an addition onto any part of the building; and 5) no addition could be built on the house that would not fail within the impact zone. These hardships hamper the enjoyment and preservation of property rights for the Owners necessitating a variance to remodel the home to fit the (Xvner's needs and make the property compatible with the neighborhood. 410fr ^ d i ^ /VO. l _____________ fwlAOAV 1f9iU/ 1 /h''JM :/\ '^® !h • •’^- -I / I NSf^ ^ascrtten^y 5 '___iiA 5 da a«»“ long uke m ««n m CBHTinCATC or SUWBT roB JOHN CROTTEAU IN SECTIONS 26 fc 38-116-23 HENNEPIN COUNTY. MINNESOTA •on m iO**- S5i52^£5*!iS*^ HS L PM if m •• mmrn m» iMO.1 ftSL *•••*•••••«•*••••••••« ■yi «* ■» .............. ■.................... ................... ****-^ ■••fl — ...... ........... *• ...........^ ... ' ^------------------^ SCALC W HOUSE DETAIL m ISEI ifa 11Q T> Iirrnu r I'** TTT 'r SETBACK ZONE: (CIRCLE ONE) 0-75 EXISTING HARDCOWR IN ZONE A. House • C^oTT€AH ................ HARDCOVER CALCULAliUiN WUKKM1EE[1*' 75-250’ « •Length w • B. Carafe * C/ Driveway D. Sidewalk X X X /Ath E. Paiio/Deck ^ffir ^ rrdf^f F. Landscape Underlain By Plastic Or Fabric X X X X X X X X X • G. Other ^ iTf/J x TOTAL HARDCOVER IN ZONE total property area in zone • A- _____________ + B PROPOSED HARDCOVER IN ZONE A House MftrterJ / 7 Length //. S X X X X • •B. Garage y/x/r//A^ A A if i TfSi^ C. Driveway AfM0i/fL D. Sidewalk E. Patio/Deck V • F. Landscape Underlain By Plastic Or Fabric G. Other X X X X X X X X X TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A ___________ + B 500-1000' width S.F. S.F. S.F. • S.F. • I* S.F. S.F. ■ S.F. 3 i’o S.F. • S.F. PC S.F. S.F. S.F. S.F. S.F. ^3 S.F. X 100 7SS^ S.F. yj. eoo S.F. ft JI, P Width f 2CZ S.F. • • • V 2 7 S.F. A 3?/ // >6- J'gy t* 7Z/ / /?i* tatal = //r’3 S.F. 'S.F. .S.F. S.F. >.F. S.F. ;s.F. S.F. S.F. S.F. S.Ft . S.F. S.F. I k \ Vks Is ^ -f .• L«c U Q X100 - S.F. 7f. S.F. Va.V7 ft A B n n • ■«>« V .ji •« • '-->v » i % « • ^ V» •CAif:ur«r4 n n •;g?S=^®i ! ---------feitoMs-Ms: - —*■ • «#•<*« • to*<« »»»*k I I '• ; t-4r;rss:;:;ss I fT^ *» - I • *r rm^r iLtvAnoN ----------------------- NW ^ tCAit:ur*r4 CA^rttAU 0 >V. - ^r * * %* t '■ •■■>A o: "T\1' =tt tr... _1 irraMli --giAa-iiTT rTl/ ■ r 26<jd ^3?*<***^ '■V\* fmi i ■ ■ -■■■ ■ '■ . . '^V.' •••;;*'.:;;:;.r:i; •! **. :.v. ---------..fi>:;* ;.II II •CUTMtLCVATION •CALC. Mr«r<r L___________ _ )(HEW ^TI0I> fen |i .1- !|1 ••!• I j . t 11 • ‘ 1 liisirr IfflB — • V# .*T\ nomHiU¥An0ii •ijrh*3 •CALC:wr«r<r cmrnMf i£- © -f o; ^V.i f / '^c: *i? 1 “;j V? >. ».:'4 • j- 4-' ■^i/' i’^"-w^- %\- 1^ • #2772 DIA6RAM SH0F4INd ADDITION AREAS CROTTEAU RESIDENCE 1409COUNTY RO* ONONO r‘i MMUIATT 4 MA600HML0 OOmi COHfAltr »iiCHO0tAy& CKC&siofi ' p ■ -— vw-i;;*''-'-||g CROTTEAU RESIDENCE 140»COUNTYRO» ORONO COHfMtr 3MKM00I.AVB. eNCClSIOR rnri^nnTrr’ mfcwrnTiTniliiiii r i^m i^fr r>AJK>A^ JFt ^ ^ z. ---------- Pf: V'V..' ■i^Sk r .-T - *'.-■ m^:-- I "I, % Xk •' . I ' I* * .CXi 'j‘.. ff • CN •^.isC- : L____ • .• J • • t . •• t r- .• ir * •• !• r basement plan NT» CHOTTEAU RESIDENCE t40»COUNTYIW* ONONO *”****^2i ®»»M COMPAHTatiscHOOLAve. wcoMon MMl h A r ( ' i 1* (: •*. . ^>/>->VVVVVV‘>V‘: ,.-,>ivi>V^jbV^.vV.; IlSiliiliill isliiiisiiiiiS '**» '•“» «■» •*« •*, ’Ta /j imiimiiiiil.^] :::::>a{>:>:>x:iS>::{S?:;i:ix::>aaaaaa^Kaxi>a:;aaaa *iL b . ti . 3 7 V •' *V%Vi'V1 f% •'• msE fflfflfflf g I II ctfcn^Bc m Q (!> NORTH ELEVATION •CM&: ^nr^i*•T CROTTEAU RESIDENCE 14MOOUNTYIIOt ORONO SmiWATT 4 UACOONALO OraON OQUmNV ait«cHom.Avi. fxoasioii MM . ^v* BONESTROO ROSENE ANDERLIK 9 6516361311 04/11/02 06:53 0 :01/01 NO:925 1 ! t 1/1 Bonestroo ^9 Rosene Anderlik& |\|| Associates Engineers & Architects asiMM. AflMflfe m>4 AltMiMti. IM. N «n AHIraMltoa AcHwyMui* OpMHMWity tmm 0«r«i«a OlM 0 n • Mrfnrm i. |y»v.4.t • QiCAA t CtOi. O. KlHieiClH. fX. • i«rnr A ieurooa. N f##w# ceiweiiBiMirtwwe c Anicf«*6. w. • ti€*Mni I. W. • W»i«i•• »VfMi.raA Af•ectait ftewipotr a CgrAiiK RC. • M«ft e at. • OjMe a Ut»«u. fs • A •MrfMiTMilAwmPC* M< hMn • B^firweiR Aml«n#A. f!C • M^k A Ml.fC • U^ll A IMWKtiffici. MAA e ttfirf a WrfUmMA. fl. LI • A^l M »A*A. • AAlh tiU SOVl^At W. • fiiomjM W FtirruMt. af • •. Melenii PX • MM#f • JtAl€«vaf • I. MNe C»Ml M. fC. • OMH i lAa^rtgn Pi • iimMi RiPfiiACf. Pt • lA6«Mi A. lyllui, P.X e L%«iOon X Johnion • Ostif A CSaim. PX • T?io«il A fgytfigr.PI. • ■Oden A Otvcry. Pt orricot: tL PM IL Doiid. focfieice^ M winriMf. am • ammiAm. WI • Crocotfa A 1 April 11.2002 ufMcggi Wendy Bouenberg Zoning Administrator/Pleniier City of Orono Pose Office Box 66 Crystal Bay. MN S5323 John Crotteau Variance File No. 139^-000 PlANd. 02-2772 Dear Wendy: We have reviewed the plaiu for the additions to the Crotteau residence. The site is located at 140S Sixth Avenue North. We have the following comments with regartLs to engineering matters: The proposed additions to the building do not present any concerns from an engineering perspective. Silt fence should be installed lakeside of the home prior to any construction or site grading. If you have any questions please call me at (631) 604*4863. Yours very truly, BONESTROO, ROSENE. ANDERUK A ASSOQATES, INC. Tom Kellogg Cc: Oreg Cappa City of Orono i ui.M,i UM <cii^ • aet*AaA*«AnA • w»m: &et*4ia*tJii ffR-l9-2BB2 15:51 MlhiCHflHP CFEEK UATERShED 6124710682 P. 01/01 MEMQRAMDUM DATE: TO: CC: FROM: RE: April 9,2002 Wendy Bottenberg, City of Orono; John Crotteau Richard FUnt Michael Wyatt, District Technician Permits for 1405 6th Avenue North, Orono This memo is designed to inform the City of Orono and the property owner at 1405 6th Avenue North in the City of Orono that from the current proposal, the project proposed at the location stated above appears to require permits from the Minnehaha Creek Watershed District Due to the size of the project it is apparent that the new home construction will invoNe the significant amount of excavation (5000 ft^ or 50 ft’) required for the MCWD Rule B: Erosion Control permit In addition, it appears as though there Is the potential for wetland and/or flor^plain impacts from the proposed construction. Permits for such construction will require Board of Managers approval. Applications such as these typically require 30^5 days prior to pr*'"' >its being Issued. Please submit an application for this project for District review as soon as possible. Delays in submittals will ultimatety delay the project timeOne. Please mail the «idosed application to: Attn: District Technidan Minnehaha Creek Watershed District Gr^ Freshwater Center 2500 Shadywood Road. Suite 140 Excelsior. MN 55331 40^ - Tnrra p I k e-lf 1ft. ■ - Tti> «g#.' ■< RUN RATE AS/lt/iR BATCN 5H ; * n» ARM ONNER NAME TAXPAYER NANE/ABM ONNER NAHi TAXPAYER NANE/ARM feRiitiiiiiiii I HENNEPIN COUNTY PROPERTY XW^ORHATION SYSTEN PROPERTY ONNERS LIST 30 24-110-23 33 0029 01405 SIXTH AVE N N PEARCE ORA PEARCE TRSTES NILLXAN i OARBARA PEARCE 1405 CO RR NO 4 L0N6 LAKE ttt 55345 30 35-110-23 22 0005 01445 LQNO LAKE BLVO RONALR N LUNO ETAL RONALB W LUNO 1445 LONB LAKE BLVR LONG LAKE HN 55354 • I — . REPORT NO. PX435401 PAGE 9 30 24-110-23 34 0004 01305 SIXTH AVE N NARY N OAYTON HARY H OAYTON 1305 SIXTH AVE N LQNO LAKE NN 55354 30 35-110-23 22 0001 . 01405 LONG LAKE BLVO KURTXS A GREEHLEY t WIFE KURTIS A GREEHLEY 1405 LONG LAKE BLVO LONG LAKE NN 55354 30 85-110-23 22 0004 01405 SIXTH AVE H ROC FLINT RXCHARO N FLINT 3400 NULTXFOORS BLOG CITY CENTER NPLS HN 55402 TOTAL BATCH 504 00005 I CERTIFY THAT THE FACTS REPRESENTEO ARC AH ACCURATE AND TRUE REPRESENTATION OF INFORNATION AS XT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTNENT OF PROPERTY TAXATION, TO THE BEST OF NY KNQVLED6E AND BELIEF. J)DATE 3- /tn»2. i irfOT 11 1111 ■ !■ um ■ ii ■■ n m n iiOil p h i i 1 RUN OATC RVlR/tZ RATCH SM PtOf ABM OUNCR NAME TANPAVER NAME/AOOR PROP ADOI^ OWNER NAME TAXPAYER NANE/ADOR L (. HEfWEPlN COUNTY PROPERTY INFORMATION SYSTEM PROPERTY OWNERS LIST SO 24'110'SS SS itXT •IMS SIXTH AVE N H PEARCE IRA PEARCE TRSTES WILLIAM I RARRARA PEARCE IMS CO RO NO 4 LONB LAKE MN S5S45 SR SS-ns*2S 22 otas •IMS LONO LAKE RLVO DONALD W LUND ETAL DONALD W LUND 1A4S LONO LAKE RLVD LONO LAKE MN 65SS4 REPORT NO. PIASSAal PAGE 9 SS 24-Iia>2S 54 •••• •tSRS SIXTH AWE N MARY H DAYTON NARY N DAYTON ISaS SIXTH AVE N LONB LAKE MN SSSS4 sa SS-11R-2S 22 •••! . •IMS LONG LAKE RLVD KURTIS A CREENLEY A WIFE KURTIS A CREENLEY IMS LONB LAKE RLVD LONB LAKE MN SSSS4 M S5-na«2S 22 •••• •MRS SIXTH AVE N RAC FLINT RICHARD N FLINT S4BS HULTIFOOOS RLOO CITY CENTER MPLS MN 5S4B2 TOTAL BATCH $•4 ••••S I CERTIFY THAT THE FACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OF INFORMATION AS IT APPEARS THIS DATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTMENT OF PROPERTY TAXATION, TO TM6 BEST OF NY KNOWLEDOE AND BELIEF. DATE 3- 9 . ApplicatioB Date: 3^S/02 CompletioB Date: 3/25/02 60 Day Deadliae: 5/24/02 COuwrti r/ip^inq MAT 2 a 2002 cityoforono DepartBieBt Approval: Name Wendy Bottenberg Title Zoning Adminstrator/Planner REQUEST FOR COUNCIL ACTION DATE: 5/22/02 ITEM NO.: V Ageada Sectioa: Zoning Itcin Description: MI2-2777 Tom Meehan 2825 Little Orchard Way Conditional Use Permit Zoning District: LR* IA One Family Lakeshore Residential District (2 acre) Lbt of Exhibits: A B Resolution Staff Report and Exhibits of 5/20/2002 1. Section 10.03, Subdivision 9 (F): Accessory Building-Plumbing: Installation of any combination of fixtures requiring wastewater plumbing that includes a toilet, shower or bathtub shall be allowed only in an accessory building that is conforming in location, size and height. Application Summary: The applicants have applied for a conditional use permit to allow plumbing in an accessory building. The accessory building will be used as a “storage building ”. The storage building will be used for storage and will include a bath room with a sink and toilet. The detached garage is on the lakeside of the property. The property is located in the LR-1A zoning district. The City of Orono allows for the provision of plumbing in accessory buildings that includes a toilet, shower or bathtub. The accessory building is required to be conforming in location, size, and height. The accessory building does conform to location, size and height requirements set by code. In September 2001, Lyle Oman. Building OfTicial, issued a building permit for the detached accessory building. Before the permit was issued, setbacks, hardcover, height and lot coverage by structures was reviewed for conformity. The subject property is on Lake Minnetonka and is sewered. PLANNING COMMISSION: The Planning Commission recommended by a 7 to 0 vote to: Approve the application as presented. STAFF RECOMMENDATION: To approve the enclosed resolution. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PER MUNICIPAL ZONING CODE SECTION 10.03. SUBDIVISION 9 (F) FILE NO. 02-2777 WHEREAS, Thomas Meehan and Aija Meehan, husband and wife, (hereinafter "the applicants") are the owners of the property located at 2825 Little Orchard Way within the City of Orono (hereinafter "the City") and legally described as follows: Lot 6, Block 1, Little Orchard, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, the applicants have made application to the City of Orono to permit a “Plumbing in Accessory Structure - Conditional Use Permit” to allow a toilet, sink and shower to be installed into an accessory structure. WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on May 20,2002, at which time all persons desiring to l<e heard concerning this application were given the opportunity to speak thereon. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. 2. i his application was reviewed as Zoning File #02-2777. This property is located in the LR-1A Zoning District where 2 acre is the minimum required lot area. The property consists of approximately 135,978 s.f. or 3.122 acres. 3.The Orono Planning Commission reviewed this application on May 20, 2002 and recommended approval by a vote of 7 to 0 of a conditional use permit for plumbing in an accessory structure to allow for a toilet and sink based on the following findings: Page 1 of 4 4. 5. A. The proposed use of the accessory structure with plumbing will not be detrimental to the residential character of the neighborhood. B.The plumbing fixtures proposed are in keeping with the intended use of the accessory structure. C.The property location, size, and height meet minimum requirements to allow a conditional use permit to be granted. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the effect of the proposed conditional use permit on the health, safety and welfare of the community. The City Council finds that granting a conditional use permit to allow plumbing in an accessory structure, to include one toilet and one sink will not be detrimental to the health, safety or general welfare of the public, would not adversely affect light, air nor pose a fire hazard or other danger to neighboring properties; nor will its use depreciate surrounding property values and that the proposed level of use of the property will be in keeping with the intent and objectives of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a conditional use permit to allow plumbing in an accessory structure to include a toilet and sink, subject to the following conditions: I. The property owner agrees to the filing of a covenant in the title of the property providing the following: A.The accessory building will not be used for a home occupation unless specifically approved by the City or if allowed by City Code. B.The accessory building will not be used as a dwelling unless a guest house conditional use permit is obtained. Page 2 of 4 ■ I ~ Bia ■■ III ^ ^ ^ikM "t iTii 111 iTT^n c.The accessory building will not be rented, leased or otherwise provided for use as a dwelling under any circumstances. 2.Authorities granted by this resolution run with the property not with the applicants, but are permissive oidy and must be exercised by application for a building permit within one year of the date of Council approval or the special conditions of this resolution will expire on that date (May 28,2003). 3.Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 4.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City or Orono, Minnesota at a regular meeting held on the 28th day of May, 2002. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property 0^%•ner (s) STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 28th day of May, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Page 3 of 4 Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN day ofThe foregoing instrument was acknowledged before me on this ______ , 200 ____by Linda S. Vee, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of -.20 personally appeared before me, ____who is personally known to me ____whose identity I proved on the basis of. whose identity I proved on the oath/afllrmation witness ,a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20. personally appeared before me, ____who is personally known to me ____whose identity 1 proved on the basis of, whose identity 1 proved on the oath/affirmation witness , a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 4 of 4 , ........................ iiWitiMiHii bltXFr. CITY OF ORONO COVENANT FOR LIMITED WASTEWATER PLUMBING IN AN ACCESSORY BUILDING THIS COVENANT, made and entered into this day of___, 2002, by Thomas and Aija Meehan (husband and wife), (hereinafter referred to as "Applicants") and the City of Orono, a Minnesota municipal corporation (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, Applicants have made application to the City for the installation of limited wastewater plumbing in an accessory building on property in Hennepin County, State of Minnesou, legally described as: Lot 6, Block 1 , Hennepin County, Minnesota (hereinafter referred to as "Subject Property"); and WHEREAS, 'limited wastewater plumbing* for purposes of this Covenant shall include all interior wastewater piping and fixtures; and WHEREAS, City staff have reviewed Applicants' application and have found that the building proposed for the installation of limited wastewater plumbing has met the standards established within Section 10.03, Subdivision 9(F) of the Orono Municipal Code to allow installation of limited wastewater plumbing; and WHEREAS, Applicants are aware that according to Section 10 03, Subdivision 9(F), specific conditions exist under which limited wastewater plumbing may be allowed within an accessory building; and WHEREAS, Section 10.03, Subdivision 9(F) allows issuance of a permit for installation of limited wastewater plumbing in an accessory building conditioned upon the execution of this Covenant and its filing in Applicant's chain of title; and WHEREAS, in order to identify all parties within an interest in the subject property, the Applicants are required to provide title information to City staff as requested. All parties with an interest in this property shall sign this covenant. NOW, THEREFORE, THE PARTIES TO THIS COVENANT AGREE TO THE FOLLOWING: 1.Applicants' request for installation of limited wastewater plumbing within the accessory building to include one toilet and one sink on the Subject Property if approved conditioned upon the execution of this Covenant by the City and the Applicants. 2. The following conditions shall control the installation and use of the limited wastewater Page 1 of S ■ — plumbing: The accessory building shall not be used for a home occupation unless specifically approved by the City or if allowed by City code. B) The accessory building will not be used as a dwelling unless a Guest House conditional use permit is obtained from the City. C) The accessory building will not be rented, leased or otherwise provided for use as a dwelling under any circumstances. 3.This Covenant shall be binding upon current and future owners of Subject Property, and shall be filed within the chain of title of the Subject Property. 4.Fee owner(s) of the Subject Property, if not the Applicants, consent to the execution of this Covenant and to its terms, as shown by their signatures upon this document. CITY OF ORONO: By:. Its Mayor By:. Its City Clerk ACKNOWLEDGEMENT STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this___day of____, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Miniiesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this day of Page 2 of S , 2002 by Linda S. Vcc, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public APPL1CANT(S): By: By:. ACKNOWLEDGEMENT (APPLICANTS) STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of .»20. j)ersonaIIy appeared before me. who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/affirmation of ________________, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notar>' Public SI ATE OF MINNESOTA COUNTY OF HENNEPIN On this day of , 20. jiersonally appeared before me. who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/affirmation of ____. a credible witness Page 3 of 5 and who executed the foregoing instrument, and acknowledged that he/she'they executed the same as his/her/their free act and deed. Notary Public FEE 0>%'NER(S): By: By: ACKNOWLEDGEMENT (FEE OWNERS) STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of .. 20 .personally appeared before me. who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/afTirmation of ________________, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of .,20. personally appeared before me, who is personally known to me whose identity 1 proved on the basis of Page 4 of 5 i whose identity I proved on the oath/afTirmation of _______________, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page S of 5 >■ >I V . ■ ■» y-XT .rmm L^»cj I' A ■ XkitarartiH ‘EU I J Applkatioii Dale: 4/9/02 Completion Dale: 4/9/02 60 Day Deadline: 4/7/02 COllMoti »«pfTINO MAY 2 8 2002 CITY ORONO Department Approval: Name Wendy Bonenberg Title Zoning Adminstrator/Planner REQUEST FOR COUNCIL ACTION DATE: 5/22/02 ITEM NO.: Agenda Section: Zoning Item Description: #02-2779 Jerad and Leslie Hahn 809 Brown Road North Conditional Use Permit Zoning District: Lot Area: RR-IB 6.9 acres One Family Rural Residential District (2 acre) List of Exhibits: A Resolution B Staff Report and Exhibits of S/20/2002 1 . Section 10.03, Subdivision 9(F): Accessory Building-Plumbing: Installation of any combination of fixtures requiring wastewater plumbing that includes a toilet, shower or bathtub shall be allowed only in an accessory building that is conforming in location, size and height. 2. Section 10.03, Subd. 9 (C): Size Restrictions & Conditions for Oversize Accessory Structures: The maximum oversize accessory structure footprint for a lot of 6.9 acres is 2,400 s.f. Application Summary: The applicants have applied for a conditional use permit to allow plumbing in an accessory building. TTie accessory building will be used as an “work/storage room.” It will be detached, 30' x 50’ (1,500 s.f.), and located north of the residence. The work/storage room will be used for personal use and will include a bathroom with sink and toilet. The property is located in the RR-1B zoning district. The City of Orono allows for the provision of plumbing in accessory buildings that includes a toilet, shower or bathtub. The accessory building is required to be conforming in location, size, and height. The accessory building (detached garage) does conform to location, size, and height requirements set by code. The accessory building meets all setback requirements for the RR-1B zoning district and the square footage of the building meets the size restrictions of the oversize accessory structure ordinance. This properly is located on Dickey Lake. Hardcover is not an issue with this application. The applicant has agreed to filing the two appropriate restrictive covenants on the property: accessory building with plumbing and oversized accessory building. PLANNING COMMISSION: The Planning Commission recommended by a 7 to 0 vote to: Approve the application as presented. STAFF RECOMMENDATION: To approve the enclosed resolution. 1 I'U fr ^71' * ' COUNCIL ACTION REQUESTED: I u'To adopt or amend the enclosed resolution. t 9 -AjA. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PER MUNICIPAL ZONING CODE SECTION 10.03. SUBDIVISION 9 (F) FILE NO. 02-2779 WHEREAS, Jerad Hahn and Leslie Hahn, husband and wife, (hereinafter "the applicants") are the owners of the property located at 809 Brown Road North within the City of Otono (hereinafter "the City") and legally described as follows: The South 354.75 feet of the East 990 feet, except the North 150 feet of the East 323.4 feet thereof, of the Southeast Quarter of the Southwest Quarter of Section 27, Township 118 North, Range 23 West of the 5"' Principal Meridian, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, the applicants have made application to the City of Orono to permit a *Tlumbing in Accessoiy Structure • Conditional Use Permit” to allow a toilet, sink and shower to be installed into an accessoiy structure. WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Plamiing Commission held a public hearing on May 20,2002, at which time all persons desiring to be heard concerning this application were given the opportunity to s(>eak thereon. Minnesota: 1. 2. 3. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS This application was reviewed as Zoning File ^02-2779. This property is located in the RR-IB Zoning District where 2 acre is the minimum required lot area. The property consists of approximately 300.564 s.f. or 6.9 acres. The Orono Planning Commission reviewed this application on May 20, 2002 and recommended approval by a vote of 7 to 0 of a conditional use permit for plumbing in an accessory structure to allow for a toilet and sink based on the following Page 1 of 5 findings; A. The proposed use of the accessory structure with plumbing will not be detrimental to the residential character of the neighborhood. B.The plumbing fixtures proposed are in keeping with the intended use of the accessory structure. C.The property location, size, and height meet minimum requirements to allow a conditional use permit to be granted. 4.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the effect of the proposed conditional use permit on the health, safety and welfare of the community. 5.The City Council finds that granting a conditional use permit to allow plumbing in an accessory structure, to include one toilet and one sink will not be detrimental to the health, safety or general welfare of the public, would not adversely affect light, air nor pose a fire hazard or other danger to neighboring properties; nor will its use depreciate surrounding property values and that the proposed level of use of the property will be in keeping with the intent and objectives of the Zoning Code and Comprehensive Plan of the City. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a conditional use permit to allow plumbing in an accessory structure to include a toilet and sink, subject to the following conditions: 1.The property owner agrees to the filing of a covenant for plumbing in an accessory building in the title of the property providing the following: A. The accessory building will not be used for u home occupation unless specifically approved by the City or if allowed by City Code. Page 2 of S B.The accessoiy building will not be used as a dwelling unless a guest house conditional use permit is obtained. C. The accessory building will not be rented, leased or otherwise provided for use as a dwelling under any circumstances. 2.The proper y owner agrees to the filing of a covenant for an oversized building in the title of the property. 3.Authorities granted by this resolution run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval or the special conditions of this resolution will expire on that date (May 28,2003). 4.Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5.The unders’gned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City or Orono, Minnesota at a regular meeting held on the 28th day of May, 2002. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property Owner (s) Page 3 of 5 : STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 28th day of May, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN day ofThe foregoing instrument was acknowledged before me on this _______ _________ . 200 ____by Linda S. Vee, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20 personally appeared before me, ____who is personally known to me ____whose identity I proved on the basis of. whose identity I proved on the oath/affirmation witness ,a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 4 of 5 1 i~iaar- STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20 personally appeared before me, ____who is personally known to me ____whose identity I proved on the basis of. whose identity I proved on the oath/affirmation witness a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 5 of S . ----- DRAFT CITY OF ORONO COVENANT FOR LIMITED WASTEWATER PLUMBING IN AN ACCESSORY BUILDING THIS COVENANT, made and entered into this day of 2002, by Jerad and Leslie Hahn (husband and wife), (hereinafter referred to as "Applicants") and the City of Orono, a Minnesota municipal corporation (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, Applicants have made application to the City for the installation of limited wastewater plumbing in an accessory building on property in Hennepin County, State of Minnesota, legally described as: The South 354.75 feet of the East 990 feet, except the North 150 feet of the East 323.4 feet thereof, of the Southeast Quarter of the Southwest Quarter of Section 27, Township 118 North, Range 23 West of the 5"* Principal Meridian, Hennepin County, Minnesota (hereinafter referred to as "Subject Property"); and WHEREAS, 'limited wastewater plumbing' for purposes of this Covenant shall include all interior wastewater piping and fixtures; and WHEREAS, City staff have reviewed Applicants' application and have found that the building proposed for the installation of limited wastewater plumbing has met the standards established within Section 10.03, Subdivision 9(F) of the Orono Municipal Code to allow installation of limited wastewater plumbing; and WHEREAS, Applicants are aware that according to Section 10.03, Subdivision 9(F), specific conditions exist under which limited wastewater plumbing may be allowed within an accessory building; and WHEREAS, Section 10.03, Subdivision 9(F) allows issuance of a permit for installation of limited wastewater plumbing in an accessory building conditioned upon the execution of this Covenant and its filing in Applicant's chain of title; and WHEREAS, in order to identify all parties within an interest in the subject property, the Applicants are requii'ed to provide title information to City staff as requested. All parties with an interest in this property shall sign this covenant. NOW, THEREFORE, THE PARTIES TO THIS COVENANT AGREE TO THE FOLLOWING: 1.Applicants' request for installation of limited wastewater plumbing within the accessory building to include one toilet and one sink on the Subject Property if approved Page 1 of 5 -> •»***'»■»**■ conditioned upon the execution of this Covenant by the City and the Applicants. 2.The following conditions shall control the installation and use of the limited wastewater plumbing: A) The accessory building shall not be used for a home occupation unless specifically approved by the City or if allowed by City code. The accessory building will not be used as a dwelling unless a Guest House conditional use permit is obtained from the City. C) The accessory building will not be rented, leased or otherwise provided for use as a dwelling under any circumstances. 3.This Covenant shall be binding upon current and future owners of Subject Property, and shall be filed within the chain of title of the Subject Property. 4.Fee owneifs) of the Subject Property, if not the Applicants, consent to the execution of this Covenant and to its terms, as shown by their signatures upon this document. CITY OF ORONO: By:. Its Mayor By: Its City Clerk ACKNOWLEDGEMENT STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this___day of ____, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Mirmesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN Page 2 of 5 The foregoing instrument was acknowledged before me on this day of , 2002 by Linda S. Vee, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public APPLICANT(S): By:. By:. ACKNOWLEDGEMENT (APPLICANTS) STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20 jrersonally t^>peared before me. who is personally known to me whose identity 1 proved on the basis of whose identity I proved on the oath/affirmation of _______________, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20 .personally appeared before me, who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/aflirmation of Page 3 of 5 a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public FEE OWNER(S): By:. By:. ACKNOWLEDGEMENT (FEE OWNERS) STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20 j)ersonally appeared before me. who is personally known to me whose identity 1 proved on the basis of whose identity I proved on the oath/affirmation of _______________, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of , 20 .personally appeared before me. who is personally known to me whose identity 1 proved on the basis of Page 4 of S ____whose identity I proved on the oath/aflirmation of ________________________ _______________, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page S of S CITY OF ORONO COVENANT FOR OVERSIZED ACCESSORY STRUCTURE THIS COVENANT, made and entered into this _____ day of _________________, 20 __, by Jerad Hahn and Leslie Hahn (husband and wife), ^reinafter referred to as "Applicants") and the City of Orono, a Minnesota municipal corporation (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, Applicants have made application to the City for an accessory structure on property located at 809 Brown Road North (PID 27-118-23-34-0006) in Hennepin County, State of Minnesota, legally described as; The South 354.75 feet of the East 990 feet, except the North 150 feet of the East 323.4 feet thereof, of the Southeast Quarter of the Southwest quarter of Section 27, Township 118 North, Range 23 West of the 5* Principal Meridian, Hennepin County, Minnesota (hereinafter referred to as “Subject Property”); and WHEREAS, City staff have reviewed Applicant ’s application and have found that the structure requested is defined within Section 10.03, Subdivision 9 (C) of the Orono Municipal Code as an Oversized Accessory Structure ("OAS"); and WHEREAS, Applicant is aware that according to Section 10.03, Subdivision 9 (C)(3)(c), specific conditions exist for an allowable OAS; and WHEREAS, Section 10.03, Subdivision 9 (C)(3)(c) allows issuance of a pennit for construction of the subject OAS conditioned upon the execution of this Covenant and its filing in Applicant ’s chain of title; and WHEREAS, in order to identify all parties within an interest in the subject property, the Applicant is required to provide title information to City staff as requested. All parties with an interest in this property shall sign this covenant. NOW, THEREFORE, THE PARTIES TO THIS COVENANT AGREE TO THE FOLLOWING: 1.Applicant ’s request for one (1) Oversized Accessory Structure ("OAS") on the Subject Property is approved conditioned upon the execution of this Covenant by the City and the Applicant. 2. The following conditions shall control the existence of the OAS: Page 1 of 3 No future subdivision of the Subject Property will be approved that places the OAS within a lot that has no principal structure. Should Applicant wish to subdivide the Subject Property, the OAS may remain without a principal structure for a period to be determined by the Orono City Council. If no principal structure is fully constructed and completed on the property by the end of the determined period, the OAS must be removed. Should Applicant subdivide the Subject Property, the OAS and the principal structure shall be located within the same lot, which meets the minimum lot area requirement based upon the size of the accessory building, which lot area requirement is detailed in Section 10.03, Subdivision 9 (C)(2) of the Orono Municipal Code. Setback requirements as defined in Section 10.03, Subdivision 9 (CXa) shall also apply. 3.This Covenant shall be binding upon current and future owners of Subject Property, and shall be filed within the chain of title of the Subject Property. 4.Fee owner(s) of the Subject Property, if not the Applicant, consent to the execution of this Covenant and to its terms, as shown by his/her/their signature(s) upon this document. CITY OF ORONO: By: Its Mayor By:. Its City Clerk ACKNOWLEDGEMENT STATE OF MINNESOTA ) ) ss. COLINTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ________________________, 20 ___, by __________________________ day of __and and of the City of Orono on behalf of the municipal corporation. Notary Public Page 2 of 3 >,knnrt‘-iri rWrwiWff JH ^ virile a rArvVr , arr m k - / JtA* r.1 APPLICANT(S): By:. By:. ACKNOWLEDGEMENT (APPLICANTS) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ______________. 20 ___, by _____________________ day of and (husband and wife/single/a Minnesota Corporation) as their free act and deed/on behalf of the corporation. Notary Public FEE OWNER(S): By:. By: ACKNOWLEDGEMENT (FEE OWNERS) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___________________20 ________. by ______________________ day of and (husband and wife/single/a Minnesota Corporation) as their free act and deed/on behalf of the corporation. Notary Public Page 3 of 3 AppIkalioD Dale: April Ifi, 2002 60-Day Review Eipiratioa: Juae IS, 2002 REQUEST FOR COUNCIL ACTION 2 8 ciiyohOHo,^ Date: May 24,2002 Item No.: ^ Department Approval:Administrator Approval: Name: Michael P. Gaflron Title: Planning Director Agenda Section: Zoning Item Description: #02-2782 Professional Properties of Orono, 2765 Kelley Parkway - Proposed Dental Office: 1) PUD Rezoning 2) PUD Concept Plan / Commercial Site Plan Review Summary of Request Applicants propose to construct a one story, 15,000 s.f. dental office building on the 2.0 acre existing lot at the NE comer of Old Crystal Bay Road and Highway 12. The request is for a PUD rezoning of the property from RR-1 B Single Family Rural Residential to B-6 Highway Commercial District. Property Owner: City of Orono Developer: Professional Properties of Orono: Dr. William J. and Jean Kottemann (835 Partenwood Road) Robert and Mary Ritter (3260 Bohns Point Lane) Dr. Karl G. and Konnie M. Berg (2112 Sugar Woods Dr) Surveyor: Gronberg & Associates Planner/Engineer: Landform Architect: Shea Architects (Applicants have been negotiating a purchase agreement with the City; it is as yet unsigned, but Ron Moorse has authorized the application process to proceed.) List of Exhibits A - Memo and Exhibits of 5-17-02 B - Sketch of Drainage Area per Application #02-2789 Summary of Action Requested 1. Conceptual approval for PUD rezoning from RR-1 B to B-6. 2.Preliminary approval of the proposed use; review and conunent on commercial site plan; direct staff to draft a Resolution Granting Concept Plan Approval for action on June 10. 1 i 1 • #02-2782 Professional Properties of Orono May 24.2002 Page 2 Planning Commission Recommendation Planning Commission concluded that the dental office use was consistent with the 2000-2020 Community Management Plan guiding of this site for office use, and that B-6 was the appropriate zoning district for this use. Planning Commission voted 7-0 to recommend approval of the rezoning to B-6, and was not concerned that the site does not meet the S-acre minimum for rezoning in the Highway 12 Corridor (also see 5-17 staff memo). Planning Commission also voted 7-0 to recommend Concept Plan Approval, subject to continuing to work with staff to refine details of the site plan. Site Plan Issues for Council Discussion Site plan issues for further discussion include: 1.The site is approximately! 7% building, 28% green space and 55% parking/sidewalk hardsurfaces. This meets the 25% minimum green space requirement that appeared in the B-6 district standards prior to recent revisions which omitted that percentage. Additional green space if required could be created by removing the perimeter drive and 4 parking stalls along the SE comer of the site. However, these stalls help provide the excess parking applicants wish to retain due to anticipated high daily patient turnaround rates (several hundred patients per day), and the one-way drive will eventually become a preferred drop-off route for patients. Is Council satisfied with the percentage of green space on the site? 2.Site circulation for the general parking areas appears to be functional and minimizes conflicts. The site plan exceeds minimum parking stall number requirements for this ofHce use. There is a patio and service area, including detached trash enclosure, along the northeast side of the building. The intent is for trash collection and service vehicles to use an in-only access at the NE comer of the site. Layout with regards to maneuvering efficiency for deliveries and trash removal along the east side of the building should be scrutinized by the applicants. This area faces Kelley Parkway, so attention must be paid to making it attractive or screening it. 3.The building materials in general appear quite acceptable; applicants noted that some changes in color of the facade materials arc contemplated.../A<?je must be finalized prior to Development Plan Approval. 4.The proposal leaves the existing trail along Old Crystal Bay Road in place, with a 5 ’ setback to the curb in the parking lot. This setback is acceptable to Hennepin Parks which partners with Orono on this trail. However, a question was raised as to whether the 5' setback allows for winter snow storage along the trail. If the City in the future chooses to maintain this trail in the winter, snow removal might be necessary for this stretch. The 5* setback likely will #02-2782 Professional Properties of Orono May 24,2002 Page 3 preclude intimate conflicts between vehicle bumper overhang and pedestrian traffic along the trail, but leaves virtually no room for a buffer, which may be important for the 200* width of the parking lot at this location. Council should consider whether a buffer or additional separation is required between the existing trail and the parking...opt ions might include a hedge, a low bumper wall, or a berm... Along Kelley Parkway (which is 40' wide curb-to-curb in a 60' right-of-way) the proposal includes a 4* boulevard along the road, then a 6' wide concrete sidewalk abutting the lot line. The setback to parking required here is 20' from the lot line but only 10' is proposed, technically requiring a variance, although as a PUD development, the City could approve this without finding a hardship. Wally Case of DSU (Orono’s planning consultants) advises that along Kelley Parkway a 6’ sidewalk is appropriate (8' would be excessive, making it more of a trail feel than a sidewalk), but the green boulevard adjacent to the street should be at least 6'and preferably 8’to allow for trees, lighting, etc. and to provide adequate separation between pedestrians and traffic. With an 8' boulevard and 6' sidewalk, the sidewalk would extend 4' into the property and only 6' from the northerly row of parking stalls as proposed. As with the OCB Road trail, this leaves little room for a buffer between parked cars and pedestrians, and barely leaves room for even berming as a buffer. Council should determine whether the northerly row of parking stalls should more closely meet the 20' setback requirement. (Also, who will be responsible for snow removal and maintenance of this sidewalk partly on right-of-way and partly on private property?) The City has not yet established standards for the streetscape of Kelley Parkway. This may be a subject for the Park Commission to consider at its earliest opportunity, w'ith assistance of Wally Case. For instance, do we want regularly spaced trees with green grass, or do we want a more random spacing, and do we want any spcci fic landscaping features incorporated; any special lighting, etc. Along Highway 12 applicants propose a 6' concrete sidewalk along the traveled road. Staff recommends that this be widened to 8' as a bituminous bike/hike trail (consistent with the City-wide trail system), and be moved north of the road ditch to abut the south lot line ofthe property, to provide separation from Highway 12 traffic. Applicants would prefer to defer trail construction along 12 until the property to the east is developed, since this segment of trail will deadend until then. As a policy matter, Orono normally has required all trail segments to be built at the time ofsite development; there may be some economies of scale if the trail is delayed and constructed with additional segments later on, but some form of escrow should be required... Council should consider whether deferral of trail construction is acceptable. /-i r t-i'. mx? [iliwR •riTin roivoaiimviioiii ItlOJlH r^jiririwii wimw lOOJtW rCTiKi]ninifTi] wnr«f^ oiiw l*5vBtwu5r wiun»i»nriri •ItWflilRiri] OTiin [t»nH«uiri muii} ifmnmfTiMt] •iftiiriicwi •ItlcWli nriaiTii rtninii^ mmMmnmmiii uu n w:W0]r«riir«i UftltJMi] [•riTiw miiR rat«)iI»W4T« TrrriTs^ 1 *ifaT muiwmanwr*] ^•WTil rniTir#Tr«] Mnnrii riT«rrir^inK¥^wiirifTTirii LHilXHlilij niiMirtiiinn NinirtiisroAVi nv«riTirtiifr«i r*iTiri*nira [•juifTiriiarii Milliltl.'i.ili] winniTO . 6 n« L.i #02-2782 Professional Properties ofOrono May 24,2002 Pages Development Fees Staff is reviewing the park dedication, sewer and water connection, and stoimwater/drainage trunk fee ordinances to determine the appropriate development fees to be charged to this property for this project. COUNCIL ACTION REQUESTED Council should address the following on May 28 in reviewing this concept plan: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) Is dental office use of this site acceptable? Will Council agree to rezoning of this site to B-6? Site plan generally: a) Is the amount of open space/green space acceptable? b) Is the general site layout acceptable? c) The iqjplicant should give additional thought to the functioning of the ser\ ice area east of the building... d) Is there support for the I O' parking setback variance from Kelley Parkway, or should the plan be revised to meet the 20' standard? Building materials, building design, building features and orientation... Trails and sidewalks - locations, widths, setbacks to parking, boulevard width, buffering be^Areen parking and pedestrians... Stormwater management issues, timing of pond expansion... Signage, lighting Traffic Management • staff recommends a comprehensive traffic study be commenced for the entire area involving Highway 12 / OCB Rd./ Willow / Co. Rd. 6 and the various existing and proposed intersections in this area... who should do it, who should pay for it? Engineering issues (Tom Kellogg’s comments, Exh D. of 5-17-02 staff memo) Landscaping; City vision for overall Kelley Parkway streetscape... Status of Purchase Agreement Any other topics you wish applicants to address as part of the final design as they move forward? Based on the results of your discussion. Council should direct staff to draft a resolution for Concept Plan Approval for consideration at your June 10 meeting. Applicatioa Date: April 1^ 2002 00-Day Review Ktpiratioa: Jaae 15,2002 To: From: Date: Subject: Chair Hawn & Planning Commission Members Mike GafTron, Planning Director^2^jjf^!i^ May 17,2002 #02-2782 Professional Properties of Orono, 2765 Kelley Parkway - Public Hearing for Proposed Dental Office 1) PUD Rezoning 2) PUD Concept Plan / Commercial Site Plan Review Summary of Request Applicants propose to construct a one story, 15,000 s.f. dental office building on the 2.0 acre existing lot at the NE comer of Old Crystal Bay Road and Highway 12. The request is for a PUD rezoning of the property from RR-1B Single Family Rural Residential to B-6 Highway Commercial District. Property Owner: Developer: Surveyor: Planner/Engineer: Architect: City of Orono Professional Properties of Orono: Dr. William J. and Jean Kottemann (835 Partenwood Road) Robert and Mary Ritter (3260 Bohns Point Lane) Dr. Karl G. and Konnie M. Berg (2112 Sugar Woods Dr) Gronberg & Associates Landfonm Shea Architects (Applicants have been negotiating a purchase agreement with the City; it is as yet unsigned, but Ron Moorse has authorized the application process to proceed.) List of Exhibits A - Application B - Plat Map C - Property Owners List D - City Engineer ’s Comments E • Applicants Submittals: 1 - Cover letter 2 • Elevation Photo Depiction 3 • Building Materials Depiction/Spec Sheet 4 - Plan sheets: CO. I - Title Sheet Cl. I - Existing Conditions C2.1 - Preliminary Site Plan C3.1 - Preliminary Grading Plan C4.1 - Preliminary Utility Plan L2.1 - Preliminary Landscaping Plan Sl.l • Site Plan Pl.l - Floor Plan El.l - Exterior Elevations El.2 - Exterior Building & Trash Enclosure Elevations Ptans In italics: these are revised set received 5-17-02, hence memo mey not reflect aU changes,,. #02-2782 Prefcssioaal Propertks of O tmo May 17,2002 Page I oT7 PUD Reioning & Highway 12 Corridor Standards Applicant is requesting to rezonc this vacant property to B-6 Highway Commercial District. The 2000-2020 Orono Community Management Plan guides this property for Commercial Oflice uses, hence the proposal is in conformity with the Comprehensive Plan. Professional offices are a permitted use in the B~5 District, and rezoning to B-6 is allowed under the “Special Requirements for Rezoning in the Highway 12 Corridor Study Area” of zoning code Section 10.52, Subd. 5, hence B-6 is the appropriate zoning for the proposed use. Section 10.52 additionally contains a number of development standards applicable to this site: (Subd. I) - Minimum Area. Minimum area for a rezoning in the Highway 12 Corridor is 5 acres (variance required - the existing parcel is nominally 2.0 acres in area; the site was created in 1984 to accommodate a branch of the Hennepin County Library, which was never built. The City of Orono purchased the site in 1996 for temporary public works use and as a means of controlling the future development of the site. Given the fact that the site exists as a separate parcel and the proposed use conforms to the CMP and the B-6 district, an area variance to allow rezoning of the site may be rreasonable. The adjacent existing vacant lot directly east is 2.5 acres, and will likely involve a similar request in the near future. (Subd. 2) - Access and circulation plan . The proposed site plan meets the general standards developed for the Highway 12 corridor, in that all access is directly to Kelley Parkway, and trail links are provided. An easement will be required for the existing trail on the property paralleling Old Crystakl Bay Road. Sidewalks/trails within the Kelley Parkway and Highway 12 rights-of-way are subject to approval by Orono and MnDOT respectively. (Subd. 3) - Sanitary Sewer and Municipal Water must be available. They are. City will determine whether any assessments or connection charges are due. (Subd. 4) - Stormwater Management. The code requires that a stormwater management plan be submitted and be in compliance with City standards. Sec discussion below and City Engineer’s comments. (Subd- 5) - Allowable districts for rezoning include B-6. This section also requires that any rezoning involving a modification to zoning requirements must be processed as a PUD - the minimum area variance therefore forces this to be a PUD rezoning. (Subd. 6) - Building Design and Construction - addresses the exterior wall finishes, architectural compatibility of future additons and outbuildings, and prohibits temporary buildings. The proposal appears to be in compliance with the pertinent standards. (Subd. 7) - Requires that all rezonings within the Highway 12 Corridor are subject to a Development Agreement assuring compliance with the requirements of Section 10.52. M2-2782 Professional Properties of Orono May 17,2002 Page 2 of7 I Conformity to B-6 Standards As noted above, the proposed dental office use is an allowed use in the B-6 District and is generally in keeping with the commercial development objectives of the Highway 12 Commercial District. Compliance with the B-6 District development standards is illustrated in the following table; BnUdin^cvcJogmentStanda^ Lot Area Required T Lot Width Principal Structure Setbacks Parking Setbacks -Includes driving lanes Building Height Front (N) Side (E)* Rear (S) Side Street (W) Front (N) Side (E)' Rear(S) Side Street (>V) Peak Height 2.0 acre min. 100' 35 ’ 35V 10 ’ 30 ’ 35* 20* 10V5* 15' 15’ N/A 30 ’ max. Existing/Proposed 2.0 acre nom. 304 ’ 71 ’ 35 ’ 44 ’ 87’ 10 ’ 5 ’ 15 ’ 26 ’ 31 ’ 22 ’ Compliance OK OK OK OK OK OK Variance Possible Variance OK OK ^Higher number reflects standard if adjacent property is residential zone; south is Industrial, west and north are Residential, but east could be either Residential or Commercial in future... Relationship to Surrounding Development The proposed dental office is adjacent to property guided for commercial office to the cast. Property to the north is used for City Office facilities, although the City facilities are zoned RR-IB Rural Residential. The property to the west is zoned RR-IB Rural Residential and used for school purposes. The property to the south across Highway 12 is zoned industrial. The property to the southwest across Highway 12 is zoned RR-IB Rural Residential and guided for a mix of urban density single family and multi family residential use. The dental office would appear to be compatible in relation to existing and probable future uses of the surrounding properties. Site Conditions The site is very flat, with existing drainage primarily to the northeast through the wetland between City Hall and Public Works. The site is anticipated to have high water table soils and is not #02-2782 ProftuIoDal Properties ofOrono May 17,2002 Page3or7 1 f conducive to a basement or underground parking without substantial fill to raise the grade. The proposed one level building with no basement would appear to be a good use under these site conditions. There are no mapped wetlands on the site. However, applicant is advised to meet with the MCWD and determine whether a wetland delineation is necessary, to avoid any surprises. Site Layout and Circulation Developing a suitable building design and site layout has been a demanding process for the applicants. Factors affecting the layout have included: • size of the site • size of building proposed and required parking stalls and driving lanes • access allowed only along north boundary' (potential future connection to east adjacent lot is a factor also) • existing bike/hike trail within the property boundaries limits usable area • preferred front entry orientation toward 12/Old Crystal Bay intersection • necessity of a loop drop-off due to dental/orthodontist high-volume uses - access for deliveries and trash pickup - attempting to maintain approximately 25% green space (this was a B-6 requirement but appears to have been eliminated during recent B-6 landscaping amendments...) The building has been oriented at an angle to take advantage of the visibility from the intersection to the southwest as well as to make use of natural lighting for certain treatment rooms. Primary vehicle access to the site is at the midpoint of the north line. This appears to provide adequate separation from the Kelley/CK!B Rd. intersection. A secondary access at the NE comer of the site is proposed as in-only, primarily to serve service vehicles (delivery and trash removal). A one-way road along the SE perimeter would serve 4 parking stalls and provide full access around the building, but at the expense of a significant amount of green space. According to the City fire marshal, this perimeter drive is not required for fire access purposes because the building will be provided with fire supression sprinklers. Therefore, at the loss of 4 parking stalls, a significant amount of green space could be gained. Absent the perimeter lane, access for garbage trucks under the current layout will be tight, but staff believes the trash and loading/delivery area could be rearranged to avoid backing problems. Parking & Driving Lane Requirements The site limitations noted above have resulted in a somewhat ‘squeezed’ parking arrangement. It appears to meet the 20V22'/20' minimum ‘stall/driving lane/stall ’ standard for opposing stalls; all areas where there is one row of stalls must meet a 20V25 ’ minimum. The most recent site plan indicates 15,000 s.f. (gross) building envelope. Net of hallways, utility space and storage, the building is approximately 13,500 s.f which would require 5 stalls per 1,000 s.f oratotal of 68 stalls. #02-2782 ProfcisioDal Properties of Orono May 17, 2002 Page 4 of7 - ' ■•y v- The current plan shows 71 standard stalls plus 4 handicap stalls. The minimum requirement is met, and a few stalls could technically be eliminated. Applicants are concerned about parking due to the daily high patient turnover for orthodontics, and would prefer to not lose stalls. Again the issue is loss of green space to serve those stalls. Stormwater Management - Easements Needed Applicant proposes to discharge stormwater to the regional ponding area proposed by Dahlstrom Development LLC to the east along Highway 12. The applicants proposal relies heavily on that pond being developed, since no stormwater storage facilities are being provided on site. This is a viable plan as long as the regional pond is constructed in a timely fashion. Sec City Engineer Tom Kellogg’s comments also in relation to stormwater management (Exhibit D). The applicants will potentially have to obtain easements over the properties to the east based on their draft utility plan. The stormwater management issues may ultimately pose some scheduling problems for the applicant. Stormwater Drainage Trunk Fee This new development will be subject to the City’s recently enacted Stomi Water Trunk Fee. At the current 2002 Fee Schedule commercial rate of $6,480 per acre, the site will be charged for 2.0 acres or a total fee of $ 12,960. Trails and Park Dedication The proposed site plan indicates the location of the existing City/County trail along OCB Rd. which Orono wants to remain as-is in its current location. An easement for that trail will be defined and dedicated prior to the sale of the property to the applicant. The proposal indicates a 6' sidewalk within the Kelley Parkway right-of-way, leaving a 4' green boulevard to Kelley and a 10 ’ setback to parking on-site. The City has not established standards for sidewalk width along Kelley Parkway. A six-foot sidewalk may be adequate; however, we have 8' in areas along Highway 12... The sidewalk/trail proposed along Highway 12 south of the property appears to be located south of the road ditch. This sidewalk should be north of the ditch, tucked up against the south property boundary, and 8' in width to match those walks further east along 1 2. In reviewing the Park Dedication ordinance, staff notes that in 1998 the ordinance was amended to require that all planned unit developments are subject to park dedication. While this language is in the subdivision code, the current proposal is not a subdivision, hence the Council will have to interpret whether this application is subject to park dedication. The ordinance reads as follows: #02-2782 Professional Properties of Orono May 17, 2002 Page 5 of 7 *‘Subd. I. Lands For Public Use. The City finds that when land is subdivided, including a planned residential development or a planned unit development, the resulting additional housing units or commercial/industrial buildings have an impact on the City's park system. Therefore, pursuant to Minnesota Statutes, (1989), Section 462.358, subd. 2b, the City requires all persons, corporations or other legal entities that subdivide land within the City of Orono; as a prerequisite to approval of a lot division, final plat, planned residential development or planned unit development; to convey to the City or dedicate to the public, for use as parks, playgrounds, trails, or open space, a given percentage of the land being platted or developed as hereinafter specified, said portions to be approved by the City. In lieu thereof, the subdivider shall, at the option of the City pay to the City, for use in the acquisition, development or improvement ofpublic parks, playgrounds, trails, wetlands or open spaces and debt retirement in connection with the foregoing, an equivalent amount in cash based upon the fair market value of the land to be developed. The form of contribution (cash or land, or any combination thereoO shall be decided by the City Council based upon the need and conformance with the Comprehensive Plan. The amount of the dedication requirement shall be roughly proportional to the impact of the subdivision on the City's park system.” If the application is determined to be subject to park dedication. Council will also have to determine whether the trail dedication will be credited toward the park fee, since the sale price of the parcel is already being reduced by the full value of the area used for the existing trail. 8% of the purchase price of the site would be approximately $35,000; the maximum commercial park fee that would be due for this 2 acre site under the 2002 fee schedule is $27,750. Signage, Lighting, Landscaping Applicant is proposing 2 monument signs on the site (see Plan Sheet S1.1). There are no B-6 signage standards spelled out in the code; however, the proposed office use would be most akin to the B-4 district standards; - up to one square foot of signage per front foot of building - plus up to one square foot of signage for each front foot not occupied by building - no individual sign shall exceed 50 square feet • 10' setback from property line required for freestanding signage • maximum height no higher than 6' above the highest outside wail of the building The larger sign shown on S 1.1 has a sign area of 64 s.f. and would require a variance. The site would be allowed as much as 304 s.f. of signage based on the frontage along Kelley Parkway. The two signs meet required setbacks and the higher sign meets the 12* height of the wall of the building. Plaiming Commission should determine whether there are any issues with the signage. Applicant should be required to provide a site lighting plan for review. Proposed landscaping is shown on sheet L2.1. Because the site plan is contiunually being revised, staff has not reviewed this plan in relation to the B-6 standards. The City has not yet established a specific ‘greenway’ plan for Kelley Parkway; this may be a topic for the Park Commission to consider. The landcape plan does propose a substantial amount of plantings of trees, shrubs and ground cover. Although a calculation has not been done for the most recent site plan, staff estimates that the site is 25% green space, 20% building, and 55% parking/driving/patio/sidewalks. #02-2782 Profcwional Propcriicf of Orono May 17,2002 Page 6 of 7 . ____ 1 Staff Rccommendatioc Planning Conunission should hold a public hearing to gather public input. Planning Commission should address each of the following topics and make a recommendation on each: Appropriateness of Proposed Use and Proposed Rezoning Site Layout, Building Orientation Site Access and Circulation Stormwater Management Building Materials and Design Setback Variances for Parking Trails and Sidewalks Signage, Lighting, and Landscaping Any other topics or concerns raised by Planning Commission Options for action; 1. 2. 3. 4. Recommend approval of rezoning to B-6 and approval of PUD concept plan. Make recommendations on various facets of the concept and commercial site plan. Recommend denial, state reasons. Table for further information. Other. ID02'27S2 fivrcnional PropcrtiM ofOroDO May 17,2002 Page 7 or7 . r--^;. > 3 ^ ^r>iilimiria i^o-1 I 6U4 I fAiluM 400f'^/0^ Applkatioii # 03-^7^^- DateReceived ^ -q2- Amount Paid /r CITY OF ORONO - GENERAL LAND USE APPLICATION PROPERTY LOCATION 2^^ Site Address ^_______________________—j---------- Type of o.-o;r Property Identification Number (P.I.D.) - oq QL -------------— . iJiQ.. 6^0 APPi irANT Phonerhome^ Q n. ijJkQ 9cW p^/'Cgiirv/^ f.lwo^ii6i. Of- awe. Phone (work)VI. a-^^saa.-------z.p ^iic_ A -^4 OWTS'ER(if different than applicant) Phone (home). Name fihjafifa^U^ 0/ — Phone (work). Address _____--------------------------------- ^‘*y------------------ O’ 5 C Zip. Date Property Acquired i/J /g(7C<S<>----------------------- I (do) (do not) also own the adjacent parcels of land. FEES - CONDITIONAL USE PERMITS - S 75.00 For each variance request with CUP application $175.00 Residential Accessory Use $250.00 Institutional (church, school, etc.) $225.00 Guest House/Guest Apartments $200.00 Duplex Credit/Bldg $325.00 Commercial/Industrial Use (month/year) ’ $250.00 Land Alteration Grading and filling - designated wetland or floodplain Grading and filling - 501 cu. yd. or niore Grading, seawall, retaining walls within 75 ’ of lakeshore PRD/PID • see Fee Schedule ~ $150.00 Renewal Fee (no change from original application) ~ After-the-Fact Fee - Double Cunent Application Fee OTHER APPLICATIONS , . r s $275.00) Commercial Site Plan Review (+ consultant fees) ^SlKTOO Vacation $200.00 Easement Vacation $100.00 Easement Vacation With Subdivision - «ffr:0fr Rezoning (PUD - refer to fee schedule) / ^ |7S^ e. $375.00 Comprehensive Plan Amendment _____$100.00 Appeals Other - see Fee Schedule #2782 / required submittals *• —^ Completed Application Form. a, 5 .OO information. ^ description to application if not included on required survey — clSr:,:S S ““ »'<-«- tovolve rw"si^sL“fnr;:i -He7. 8. 9. property. This would include narne^ ^ -e C FOR REPRODUCTION (11" x'i?- OR * stuLL^^ FOR SUBMITTED. (Staff will require to scai?*n ALL DOCUMENTS ' submitted.) ^ documents, plans, etc. to be --------------------------------------------Dale APPLICANT’S SIGNATURE lisr. a:::e^ t;:; :xitier;s«r ‘°" and/or unusual expenses incLrftor^ew^ ?"' “T'’ f“ Wment) supplied is true and correct to the best of hfs/iier taowfedge. '''' Applicant's signature Date OWNER'S SICNATTOJ e'^'*'' '’' ^ Xzz meto^x a“ :afrTo;::;:“: —we mentbers for putpo';es-of ’:nves^i^^;rdt;Sar:f ““ Owner’s signature Date Applicant must have all submittals into the Citv afrina* “i< a u r . ''^*****s *" held on the thW Monday^of each monih'^Meeting, schedu ed review mr-tings of the Planning Commission md CounciT S ^PPhe^ts must be present at all scheduled meeting, please make arrangements to have m ®" «PP««cant is unable to attend a Building & Zoning Office of this change prior to the meeting. ■"** *« B Hennepin County Taxpayer Services Department 33-//r- 22-(^ jtfO ooi reel Information -'N.(A 1 Parcel ID 3311823120002 House Number 2788 Street Name KILLIY PKWY This is not a legally nconM map. It repnsents a compilation of infonnatlon and data from City, County, and State road authorities and other sources. RUN DATi M/lA/12 •ATCN Stl HIMIEPIN COUNTY PtOTLiTY XNFORNATION fROflRTY ONNCRS LIST <STCH RCrORT NO. PlASMfl PAGE 1 ONNER NAME TAXPAYER NANE/AOOR SS SS-iii-2S 12 MA2 •27AS KELLEY PKNY CITY or ORONO CITY or ORONO P O ROM A4 CRYSTAL RAY HN 55S2S SR SS-I1R-2S 12 ttRA •••SR AOORESS UNASSI6NE0 CITY or CITY or ISSR RRONN RO S NAYZATA NN 55S91 SR SS-11R-2S 12 •••! •27R0 KELLEY PKNY N R A CITY or ORONO N R A CITY or ORONO ISSS RRONN RO S NAV2ATA NN 55SH ONNER NAME TAXPAYER NANE/ADOR SR SS-11R-2S 12 •••• •274S KELLEY PKNY NXLLON PROPERTIES NXLLON PROPERTIES C/0 ALRERT R YN6VE 4SSS RXO RICE LAKE DR N E RENER NN 54472 SR SS-11R-2S IS •••2 •24R7 NAYZATA RLVO N ACE PROPERTIES LLC ACE PROPERTIES LLC 5544 ANDERSON ESTATES RO NAPLE PLAIN NN 55S54 SR SS-11R-2S IS ••11 •2745 ' NAYZATA RLVD N VEOA INC ETAL VEDA INC PO ROX 575 LONG LAKE NN 55554 PROP ADOR ONNER NANE TAXPAYER NANE/AOOR SR 5S-11R-25 IS •414 •2725 NAYZATA RLVD N VEDA INC VEDA INC PO ROX 575 LONG LAKE NN 55554 SR SS-11R-2S 21 •••2 •44R5 OLD CRYSTAL RAY RD N SCHOOL DIST NO 11 ANOKA-HENNEPIN I S 0 NO 11 11244 HANSON RLVO N N COON RAPIDS NN 554SS SR SS-11R-2S 24 •••! ••545 OLD CRYSTAL DAY RD N JANES A NINTERHALTER JANES A NINTERHALTER 545 OLD CRYSTAL RAY RO N LONG LAKE NN 55554 PROP ADDR ONNER NANE TAXPAYER NANE/ADOR SR 5S-11R-25 24 •••2 •••SR ADDRESS UNASSIGNED THOHAS r JANES LTD PTRSHP THONAS r JANES REALTY LLLP C/0 JUDITH J SCHERER 7747 T STREET LITTLE ROCK AR 72227 TOTAL RATCH 541 •••14 I CERTXrY THAT THE PACTS REPRESENTED ARE AN ACCURATE AND TRUE REPRESENTATION OP INPORHATION AS IT APPEARS THIS DATE ON THE RECORDS or THE HENNEPIN COUNTY OEPARTNENT OP PROPERTY TAXATION# TO THE REST or NY KNONLEDGE AND RELIEP DATE lifiiliiiiiiSiii ^ I Bonestroo Rosene Anderlik & |\|| Associates Engineers & Architects Bontsiroo. Moivnc. Andwriik And AstociAftt. tnc. Ii an Affirmative Actton/Cqual Opportunity Employer V'V. and Employee Owned ^ Principalt: Oflo G Boneufoo Pf • M.*rvin L Sofviii.« PC • Gienn P Cook. PC • Robert G Schonichi PC • Jerry A Bourdon PE May 9,2(X)2 Senior Contultantir Poberr W Posen**. PC • Joseph C Anderltk. PC • Pich.ud C Turner. PC • S usao M Cberiin. C PA Aisociaie Principait: Heiin a Gordon Pf • Poberl P Pfefferle PC • Pich.ud W Foster. PC • David O lovkoia Pf • Mark A Hanson. PE • Michael T P.*ufm,win Pf • Ted It Field. Pf • Kerv>eth P Anderson. PE • Mark P Rolfs Pf • David A- Bonestroo. MBA* S*dney P Wai- imson PE . I S • Acjnes M Pirsg. MBA* Allan Rick Schrrvdf PC • fnomas M' Peterson. PE * James P Mai.Kvj Pf • Miles B Jensen PC * I Phifiip GravH III Pf * D.*niel 1 Fdgerton Pf • iunael M«»rtineJ. P£ • Trsomas A Sytko, PE * Sheldon J Johnson * Dale A Grove Pf • Thomas A Roushar. Pf * PoDcft J Oevery. PE Off.cet: St Paul. St Cloud. Rochester and Wiflmar. MN • WilAjukee. Wi • Chicago. II Vi^btilc: WWW bonestroo com Mr. Mike Gaffron Planning Director City of Orono Post Office Box 66 Crystal Bay. MN 55323 Professional Properties of Orono File No. 139-02-000 Plat No. 02-2782 Dear Mike: We have reviewed the preliminary plan.s for the Professional Properties building. The site is located at 2765 Kelley Parkway in the northeast quadrant of the intersection of Old Cry .stal Bay Road and TH 12. The proposed use of the site is for a dental/medical complex. We have the following comments in regards to engineering matters. I. Sanitary Sewer: The proposed sanitary sewer service is shown connecting to an existing manhole located in Kelley Parkway. The sewer service crosses the adjoining property to the east. The proposed direction of discharge into the manhole is against the existing flows. The direction of discharge and the necessity of acquiring an easement from the adjoining property owner make the proposed connection undesirable. We recommend cutting a wye into the existing sanitary sewer so the service discharges perpendicularly to the existing sanitary sewer and the service doesn’t require an easement. The street should be repaired immediately after the connection is made w ith a street section equivalent to the existing section. 2. Water Main: The proposed water main .should be installed in accordance with City standards. 3. Storm Sewer/Grading: The draft version of the City ’s Surface Water Management Plan tSWMP) shows that this site lies within the Long Lake drainage di.strict. The proposed storm sewer design assumes there is or will be a storm water pond downstream to discharge into. Currently no such pond exists. The applicant should either provide additional detail as to where the storm water will discharge to and how that storm water will be conveyed off site or demonstrate how the storm water w ill be treated on site and where the discharge location is. The storm sewer design should include extending a pipe from CB #2 to the low point southwest of the site to pick up drainage from the ditch. The existing culvert under Old Crystal Bay Road should be bulkheaded and abandoned. The proposed grading plan shows grading within the MN/DOT right-of-way. Plans should be submitted to MN/DOT for their review and approval. Riprap should be provided at all inlets and outlets. Final plans should show plan and profile views of the proposed sewer and include storm sewer details, A drainage area map and storm sewer calculations should be submitted for our review. Silt fence and any other erosion control 233S West Highway 36 • St. Paul. MN 5S1I3 • 651-636-4600 • Fax: 651-636-1311 measures should be in place prior to any site grading. Final plans should be submitted to the Minnehaha Creek Watershed District (MCWD) for their review. 4. Strects/TraUs/Parking: The existing trail along Old Crystal Bay Road lies within the westerly edge of the property. The trail was originally located there because of existing topography and the fact that Old Crystal Bay Road is a rural section roadway. We recommend that the existing trail remain where it is, that the City acquire an easement over the trail and that the site plan be revised accordingly. The City should review whether any improvements are necessary along Old Crystal Bay Road to provide for turning movements onto Kelley Parkway. A geotechnical report, R-value recommendation and pavement design should be provided for review. A typical street section for repairs to Kelley Parkway should be included in the plan set. The proposed concrete sidewalk along TH 12 should be 8-feet wide to be consistent with the sidewalks along TH12 east of the site. MN/DOT should review and comment on the location and design of the sidewalk.] 5. Financial Guarantee: When final plans have been completed we will prepare an estimate of the total cost for the site improvements to determine the amount of the financial guarantee required. The developer will also be responsible for all pertinent City charges including, but not limited to, trunk sewer, trunk water, storm water area charge, and park dedication fees. Please contact me at (651) 604-4863 if you have any questions regarding this matter. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASS(X:iATES, INC. Tom Kellogg Cc: Greg Gappa, City of Orono i f .1 •1 ■ ... 14. ^ t • r ~ a 111 n-fc ■ m ■ Crystal Lake Family Dental Care e-\ TO: The City of Orono FROM: Professional Properties of Orono The purpose of this building project will be to provide a community based multidisciplinaiy approach to healthcare for the residents of Orono and the surrounding communities. Also, the high quality of this project provides a precedent setting stepping stone for further development along the Highway 12 corridor. It is our intention to provide the following services: Family and Restorative Dentistry Orthodontics Oral and Maxillofacial Surgery Family Practice Medicine Other Medical Specialties # O Q fr ^ n OjO Dr.KariBerg Oiono Professional Building Exterior Finishes Shea Commission No. 5241.00 K£1 A. C. D. £. F. bition Roofing shingles Manufacturo-: CertainTeed Style; Architectural/Designer shingles Pattern; lndq)endence Colon Driftwood Glass Manufacturer; Viracon Product; Solarscreen Reflective Glass Product No; VS 1-20 Brick facade Color; Medium Red Grain Aluminum trim ManufiKturen Copper Sales, Inc. ^uct; Uniclad ^hitectural metal building products Finish; Stone White Rock face style precast concrete Manufiicturer; Artstone Colon To match existing sample Size; 2*x 2’ Splyt stone veneer Manufacturer; Aggregate Industries Colon #177 Gray Balsam Size; 2’x2’ i DAREA LOCATION MAPI sitf: 2 & n 4Tft *< DENTAL CLINIC ORONO, MN S NP 9CAU US HJ I? ORONO. MN 3 abbreviations CODRAWING SYMBOLSC 3 CZ3UTILITY SYMBOLS G CZ3S1TE/UTIUTY CONTACTS o A• •*0 T« AA *a 0/C 0iXK 0k.t «M.V 0o^C l«»X• c •n •u< •ITT c»scc C4 C4 cnu cacotc» iC* loru k»»* k-v kJ» IC4>* ic**#. iClK* c<^»« PS l»C cwc»»v Mtt n*t V0mcrvu. t • i• ox• • IK.. 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M‘ 9« VAX AW 8CA1X IN ItET I ft1233l22S7 pitiMiaM OROMOPROFESSIOflAL CENTER piiliClMt: DENT/yiCLmiC ORONO. MN LANDFORM NIHatAaOLIt•ANOtMIK PREUMINARY LANDSCAPE PLAN smi4 r-: PuNtter 1/*» CCMA^ A9 •a«0VA4 maCCTHMIMHIIMIV A « CnTVKAm T7SZ2iSdXr mmmm^m. 4 i^iOtEO PPt cannssi: il 2^ rrrrr SPLIT STONE VENEER 1 * t ^4^* firlj'^'T^ .CV5 Sd sros ROC<FACE PRE CAST STONE \ ^‘iyiMiXj.v^z,ii‘!';».^ iZL \}SS1 iZS ZSiiU . VALUMINUM ^CANOpr 4 ^PRE CAST STOREFRONT COLUMNS STONE 3ir::u a:nzc:a: '^SPANDREL CLASS PRE CAST STONE -asphalt SHINCLES ALUMIN-JM TRIM PRE CAST STONE BRICK wmrjtMlnk.com >» «M*|BA» client ORONO PROFESSIONAL CENTER SOUTH ELEVATION EiV i/ife' = r-0'DATE: 4-11-2002 prelect title: DENTAL CLINIC ORONO. MN EAST ELEVATION i/ife- . i'-0*DATE: 4-11-2002 sheet title: EXTERIOR BUILDING ELEVATIONS -p vwnnnnrju: vuviKivuvuuuin CANOPY AND COLUMN BEYOND ‘i‘rVl‘l'l'1 .;i;i'T». SPLIT STONE VENEER \ PRE CAST- STONE ROCK FACE PRE CAST STONE PRE CAST STOI'IE ASPHALT SHINCLES ALUMINUM TRIM BRICK cnwiLfiOL* BOlK 9C« 1 .WW l/tfi* • APRLir.2« tfriMfeK JPS dwMhr fpinatiHe JR iMMilW 1 tnm BiysMiTTM. .1 h Appikatioii Date: 4/16/02 Completioii Date: 4/16/02 60 Day Deadline: 6/17/02 ••'^PTINO MAr 28 2002 CITYOFOHONO Department Approval: Name Wendy Bottenberg Title Zoning Adminstrator/Planner REQUEST FOR COUNCIL ACTION DATE: 5/22/02 ITEM NO.: / O Agenda Section: Zoning Item Description: #02-2784 Robert Tunheim 2755 Countryside Drive W Conditional Use Permit Zoning District: Lot Area: RR-1B One Family Rural Residential District (2 acre) 2.124 acres List of Eihiblts: A Resolution B Staff Report and Exhibits of 5/20/2002 1. Section 10.03, Subdivision 10: Conditional Use Permit-Accessory Structures: All accessory structures on through lots located in “R” districts shall require a conditional use permit. Application Summary: The applicant is proposing to construct two accessory structures on the property behind the residence: a sport court and a pool. The applicant is proposing to locate the accessory structures appro.ximately 70' (sport court) and 250' (pool) from the rear property line. A conditional use permit is required because this property is considered a “through" lot. By zoning code definition a “through” lot is a lot which has a pair of opposite lot lines abutting two substantially parallel streets, and which is not a comer lot. On a through lot, both street lines shall be front lines for applying the Zoning Chapter. The lot abuts streets on two sides: Country side Drive West and Old Crystal Bay Road. Primary access to the residence is from Countryside Drive West. The property contains a private sewage septic system. The proposed accessory structures will not interfere with the primary or alternate septic sites. PLANNING COMMISSION: The Planning Commission recommended by a 7 to 0 vote to: Approve the application as presented. STAFF RECOMMENDATION: To approve the enclosed resolution. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PER MUNICIPAL ZONING CODE SECTION 10.03, SUBDIVISION 10 FILE NO. 02-2784 WHEREAS, Robert Tunheitn and Katherine Tunheim, husband and wife, (hereinafter "the applicants") are the owners of the property located at 2755 Countryside Drive W. within the City of Orono (hereinafter "the City") and legally described as follows: Lot 2, Block 3, Old Crystal Bay Road Addition, Hennepin County, Minnesota, (hereinafter “the property”); and WHEREAS, the applicants have made application to the City of Orono to permit an “Accessory Structure on a Through Lot-Conditional Use Permit” allowing accessory structures (pool and sport court) to be constructed on the subject property which is a through lot. WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on May 20,2002, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Minnesota: FINDINGS 1 . This application was reviewed as Zoning File //02-2784. 2. The property is located in the RR-1B Zoning District, where 2 acres is the minimum required lot area. The property consists of approximately 92,534 s.f. or 2.124 acres. 3. The Orono Planning Commission reviewed this application on May 20, 2002 and recommended approval by a vote of 7 to 0. Page 1 of 5 4. The Planning Commission made the following findings of fact: 5. A. The accessory building meets required setbacks from both Countryside Drive W., Old Crystal Bay Road and the side lot line. B.The proposed conditional use would not be detrimental to public health, safety or welfare. C.The subject property is a “through ” lot located in a “R” District therefore a conditional use permit is required for the accessory structures. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the etTect of the proposed conditional use permit on the health, safety and welfare of the community. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a conditional use permit to allow accessory structures on the subject property which is a through lot. Approval is subject to the following conditions: 1.Council approval is based on the site plan submitted by the applicants attached to this resolution as Exhibit A. Any amendments to the site plan may require further Planning Commission and City Council review. 2.Authorities granted by this resolution run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval or the special conditions of this resolution will expire on that date (May 28,2003). 3.The City Council finds that granting a conditional use permit to allow accessory structures on a through lot will not be detrimental to the health, safety or general welfare of the public, would not adversely affect light, air nor pose a fire hazard or other danger to neighboring properties; nor will its use depreciate surrounding Page 2 of 5 property values and that the proposed level of use of the property will be keeping with the intent and objectives of the Zoning Code and Comprehensive Plan of the City. 4.Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City or Orono, Minnesota at a regular meeting held on the 28th day of May, 2002. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property Owner (s) STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 28th day of May, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instnunent was executed on behalf of the City. Notary Public Page 3 of 5 STATE OF MINNESOTA COUNTY OF HENNEPIN day ofThe foregoing instrument was acknowledged before me on this _______ ___________, 200 ____by Linda S. Vee, City Clerk of the City of Orono, a Minnesota # municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ,20 personally appeared before me, ____who is personally known to me ____whose identity I proved on the basis of. whose identity I proved on the oath/affirmation wimess ,a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of .,20. personally appeared before me, ____who is personally known to me ____ whose identity I proved on the basis of. whose identity I proved on the oath/affirmation witness ,a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their firee act and deed. Notary Public Page 4 of 5 «—*- Old 5^ CRYSTAL Bay __________FDAc oc Sit - -tt 5u Roao t «^ y / •.* ,V------j—._.__i;^^._.-^ Coumt«ys,£. r t jl \ \ . n West. PaRe 5 of 5 Complete Date: 60 Day Deadline: 4/17/02 6/16/02 COUNHII meeting MAY 2 6 2002 CITY OF ORO no REQUEST FOR COUNCIL ACTION DATE: May 23, 2002 ITEM NO.: / ( Department Approval: Name Paul Weinberger Title Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description:#02-2790 Lyle and Gretchen Shaw I7S0 Shadywood Road Aftcr-the-Fact Variance Renewal Zoning District:LR-IC - Single Fanniy Lakeshore Residential District (1/2 acre) List of Exhibits: A Resolution B Site Plan C Planning Report (May 13,2002) Application The applicants have requested an after the fact renewal of variances previously approved on April 12, 1999. The variances approved in 1999 allowed the property owners to add a second story addition to the house located within 75' of the lakeshore and permitted the addition of an attached garage. The property currently does not contain a garage. The applicant has stated in her letter of application that the project was not completed within one year of the approval due to a family illness. The after the fact portion of this application is for the approval of the second story addition. The property owner had hired a contractor to repair the existing leaking dormers and w indovvs. It was determined the dormers required replacement, and were replaced larger than what had previously existed thus resulting in an expansion of the building envelope w ithin 75’ of the lakeshore. The dormer expansion, rather than a complete 2“* story addition as approved in 1999, will have a reduced visual impact from the lake and adjacent properties. Normally the City will issue a permit when a building addition is within the envelope approved per a variance if it is determined the building addition has less impact and is in ch.iracter with the approved plan. In this case n permit would likely have been issued without Planning Commission or C ./uncil review if it had been applied for within one year of the variance approv al. Ms. Shaw has referred to Phase 2, which is the actual building and garage addition (hat was also approv ed as part of the 1999 variances. The variances approved 2,406 s.f. (51%) hardcov er in the 75-250' lakeshore setback where 25% is allowed. 1 r»: r ;■ ■) #02-2790 Lyle and Gretchen Shaw 1 750 Sbadywood Road Page 2 of 2 __________________ Staff Rccommeadation Based on the fact the property conditions have not changed and there have been no code revisions since the adoption of Resolution No. 4264, Staff recommends approval of the affer the fact renewal application subject to the conditions as noted in Resolution No. 4264. Planaing Commission Recommendatioo By a vote of 7 to 0 the Planning Commission recommended approval of the after-the-fact renewal of variances subject to the conditions as noted in Resolution No. 4264. COUNCIL ACTION REQUESTED Motion to adopt the Resolution approving after-the-fact variances for lakeshore setback and hardcover for additions and modifications to the existing house. if!^11 fM-7i“I' ir*^fi‘ML mu tfngii-i nnfim MumiaiiMil—ft A RESOLUTION GRANTING AFTER THE FACT RENEWAL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2; SECTION 10.56, SUBDIVISION 16 (L) (1) AND (2); AND SECTION 10.56, SUBDIVISION 16 (C) (6) FILE NO. rni-rm WHEREAS, Lyle Shaw and Gretchen Shaw (hereinafter "the applicants") are the owners of property located at 1750 Shadywood Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 16, Shadywood, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on May 20, 2002, at which times all persons desiring to be heard concerning this application for renewal of variances were given the opportunity to speak thereon; and WHEREAS, the applicant has applied to the City for after-the-fact renewal of variances to Municipal Zoning Code Section 10.22, Subdivision 1 and Section 1C.56, Subdivision 16 (L) (1) to permit expansion of the building envelope foi a 2"^ story addition within the 0-75' lakeshore setback; Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (L) (2) to permit 2,406.64 s.f. (51%) hardcover within the 75-250’ lakeshore setback, where 719.45 s.f. (15.3%) exists and 1,169.5 s.f. (25%) is allowed; and Section 10.56, Subdivision 16 (C) (6) to permit an encroachment into the average lakeshore setback. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Minnesota: FINDINGS 1. I1iis application wa.s reviewed as Zoning File #02-2790. Page 1 of 5 2. The property is located in the LR-IC, One Family Lakeshorc Residential Zoning District where '/i acre is the minimum lot size and 100' is the minimum lot width. 3. The Orono Planning Commission reviewed this application on May 20,2002 and recommended approval on a vote of 7 to 0 for the variances based upon the following findings: A. The Council adopted Resolution No. 4264 appro ’ .<ig variances to permit an expansion of the existing house on April 12, 1999. D. fhe approvals granted within Resolution No. 4264 expired one year from the date of adoption (April 12, 2000). C. The property owners hired a contractor to replace and repair the existing roof of the structure. While repairing the roof the existing roofline was expanded within the average lakeshore setback and within 75' of the lakeshore. Since the expansion occurred an after-the-fact renewal was required to permit the property owners to proceed with the project. D. Staff informed the Planning Commission the City of Orono would have issued a building permit for this project if the expansion had occurred within one year of the variance approval. Normally will issue a permit to do a project that has been modified when it is found the proposed building plan is of less impact than the approved plan. E. The expansion of the dormers will not raise the roof level of the house. The 1999 approved plans raised the roof level approxiniately 6.5' F. The property conditions have not changed and there have been no code revisions since the adoption of the variances in 1999. 4. The City Council finds that the conditions existing on this property are peculiar to it and do not apply gene.mlly to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor Page 2 of 5 pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicant, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 5.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicant and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivision 1 and Section 10.56, Subdivision 16 (L) (1) to permit expansion of the building envelope for a 2"^ story addition within the 0-75' lakeshore setback; Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (L) (2) to permit 2,406.64 s.f. (51%) hardcover within the 75-250' lakeshore setback, where 719.45 s.f. (15.3%) exists and 1 169.5 s.f (25%) is allowed; and Section 10.56. Subdivision 16 (C) (6) to permit an encroachment into the average lakeshore setback, subject to the following conditions: 1.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application fur a building permit within one year of the date of Council approval, or this variance will expire on that date (May 28, 2003). 2.Violation of or non-compliance with any of the term*' nd conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 3.The undersigned applicant has read, understood and hereby agree to the terms of this resolution and on behalf of herself her heirs, successors and assigns, hereby agrees to the recording of this resolution in the Chain of Title of the property. Page 3 of 5 .. MirrMnirAtni JL Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 28th day of May, 2002. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson. Mayor Property Owner (s) STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 28th day of May, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN day ofThe foregoing instrument was acknowledged before me on this _______ ____________200______ by Linda S. Vee, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 4 of 5 ■ 4 1 STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20 personally appeared before me, who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/affirmation, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ..20. personally appeared before me, who is personally known to me whose identity I proved on the basis of whose identity I proved on the oath/affirmation. a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 5 of S 5 1 j Application Date: 4/17/02 Deadline: 6/16/02 TO:Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator FROM:Paul Weinberger, Zoning Administrator DATE:May 13,2002 SUBJECT:i/02-2790 GretchenShaw 1750 Shadywood Road After the Fact Variance Renewal List of Exhibits: A B C D E F Application Resolution No. 4264 Approved Site Plan Building Plan Set (1999) Site Photos Plat Map Application The applicant has requested an after the fact renewal of variances previously approved on April 12, 1999. The variances approved in 1999 allowed tlie prop>erty owners to add a second stoiy addition to the house located within 75 ’ of the lakeshore and permitted the addition of an attached garage. The property currently does not contain a garage. The applicant has stated in her letter of application that the project was not completed within one year of the approval due to a family illness. The after the fact portion of this application is for the approval of the second story addition. The property owner had hired a contractor to repair the e.xisting leaking dormers and window s. It was determined the dormers required replacement, and were replaced larger than what had previously existed thus resulting in an expansion of the building envelope within 75 ’ of the lakeshore. The dormer expansion, rather than a complete 2*^ story addition as approved in 1999, will have a reduced visual impact from the lake and adjacent properties. Normally the City will issue a permit when a building addition is within the envelope approved per a variance if it is determined the building addition has less impact and is in character with the approved plan. In this case a permit would likely have been issued without Planning Commission or Council review if i* had been applied for within one year of the variance approval. 3 Ms. Shaw has referred to Phase 2, which is the actual building and garage addition that was also approved as part of the 1999 variances. The variances approved 2,406 s.f. (51%) hardcover in the 75-250’ lakeshore setback where 25% is allowed. Staff Recommendation Based on the fact the property conditions have not changed and there have been no code revisions since the adoption of Resolution No. 4264, Staff recommends approval of the after the fact renewal application subject to the conditions as noted in Resolution No. 4264. Planning Commission Options for Action 1. To approve. 2. To deny. 3.Table. 4.Other Action. ‘•*****^»^^ 04-)7-200Z IZ:3S FROthin CANNON SNITCH FNODUCTS 4lSZ9S4ll2i / T-103 P.QO3/0I2 FM3S Apjdkatbm»(^2--Z7fO Date Recdved V- / 7-07. Amount Paid 3o O»OO CITY OF ORONO - VARIANCE APPLICATION Initial Ai^licanon Fee S2S0.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 K ^oo.i>o (no change from original application) Variance fos non*confomiing stnicnues $250.00 ^ After*tiie-Fact Fees (Double application fee) PROPERTY INFORMATION __ , .. - Site Address ^OAcTs SAMa)yUJoai. Property Identification Number ff.l.D.) /*7 -//*7~ _________ Attach legal description to application if not included on required survey. Date Prooenv^ Acquired__________Au&t^sTT _______(monxh/year) 1 (do) ^n^)also own the adjacent parcels of land. Present use of property: Zorung District;. other (specify). APPLICANT Phone (homel^^o) Name Phone (woric^ C^S'Z) Address: y 75*0 uioa^ Ciiv:' 07Ze?o0______Zip: OWNER (if different than applicant) Name ___________________ Address:City:. Phone (home). Phone (work). Zip:________ DESCRIPnON OF REQUEST Estimated Construction Cost $ ee>o Describe request in deoul: 5€g An-Ti9r^jnf€7\ - HoT>if^(cArFCAj TT einsTr. SrtLO csr0(2^ "T?f€ cA\^jESkk>Rje: TZ> SKtL/¥ie^ V (anach additional sheets if necessary) ^/e^e^.5 ^aJ S'^/Z: LiOFr ’TD At4j0uJ MC/^ lUANCES REQUIRED Lot Area ___Lot Width Hardcover ___Lot CcNta%t c*.: ^>»^^back:"^^ Front Cr------2^^5>ft/2r/ezi5 Side Rear Average Lakeshore omtrt^ rW f fiMfx hardship /description OF U^SUAL PROPERTY CONDITIONS Describe undue hardship or practical difticul^r or unusual property conditious preventing conrotiance with Zoning Codt requirements: gy7E^5yo^ Af^fY2 o>/ArC^ neS it&ACVbStd fP *>/ Sr^AHJL. LO'T cHEm& fitTCuJ)/ icJ ^ additional sheets if necessary) /^c€ M ^£je\/f0osLy effz/^A/Tiex^ OMr-2002 12:36 FROU-ITT CANNON SNITCH PRODUCTS 2^ 48S26S4SI2i T-803 P.004/012 P-43S REQUIRED SUBMTITALS All of the fttllowintt information muat hg luhmlltgd hv tTie ■ppHcaHon deadlin# rf«ti. order for your application to he cnnsldgred gompltfg! 1. 2. Completed Application Form Ceitiiied Piopeny Owners List of owners within 150 ’, labels and plat map (you / must obtain this list, labels and map from Hennepin County Department / / -V / Fmance, A-603, Govt Center, 348-5910). Si.iPPt- Certificate of Survey (signed by a licensed surveyor) and include hardcover calculations as required In addition, provide one (1) copy 8*/a" x 11** for reproductioiL Topographic survey (existing and proposed elevations) if any changes in existing grade are proposed. In addition, provide one (1) copy S'/s" x 11” for reproduction. Sketches or plans of floor & elevation views provide one (1) copy 8V^” x 11"). List of die legal names (include marital status) of all persons widi an interest in the proper^. This would include name(s) of appUcam(s) if not cttxrem owner(s). As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. Additional items as may be requested by City staff. )^N^*The Applicant and Property Owner must sign this application. Please remember that ynur vorianee ftpplicarion is not complete If the above informafion hn<i not heen included. APPLICANT'S SIGNATURE The applicant hereby agrees to provide all information required or requested by the Fining Administrator, agrees to pay additional fees (staff time not covered by original fee payment) and/or consultant expenses incurred in review of this application, and certifies that the information supplied is true And correct to the of his/her knowledge. Applicant's Signature OWNER'S SIGNATURE The owner hereby acknowledges and agrees to this application and further authorizes reasonable entry onto the property by City staff, consultants, agents, Commission members, and Council _ A • • ■ A A A A /(t>^ Applicant must have all submittals into the City offices 2S days before the Planning Commission Meeting. Planning Commission Meetings are held on ihe third Monday of each month. Applicants must be present at all scheduled review meetings of the Planning Commission and Council. If an applicant is unable to anend a scheduled meeting, please make arrangements to have an authorized agent anend in your place and to advise the Building & Zoning Office of this change prior to the meeting. "i •j • I. i J i 04-17-2SOZ 12:36 FROkhlH CANNON ***ITCH PROOUCTS 48126341121 M03 P. 006/012 F-435 1750 Shadywood Road Onmo, Minnesou SS391 April 17,2002 Mr. Paul Weinberger Zoning Adminisoator/Plaimer CiiyofOrono P.O. Box 66 Ckystal Bay, Mn. SS323-0066 DeuPauI: This lener is to further describe my request to extend the original variance approved in 1999 (#4264) for my propeny at the above address. The varimce approved in 1999 peimined me to expand die building envelope for a 2^ story expansion/addition within the 0-75 foot lakeshoie setback wh«c a Vi story exists. 1 consider this portion of the approval to be Phase 1 of the project. The Phase 1 of this project now oidy entails an expansion of the dormer windows rather than a full 2-story addition in this 0-75 foot area. The roofline now proposed is not as high as the original variance approval allowed to die existing structure. The variance approved in 1999 also allowed for a 2406.64 sq. ft. of hardcover widiin the 75-250 foot lakeshore setback where 719.45 sq. feet exists a^ 1 169.6 sq. ft. is allowed. This building addition portion of die approval is Phase 2 of die project. Nothing is actively being done on this portion of the project at present but still is intended. Due to illnesses in the family that occurred after the variance was iqiproved, I failed to complete construction before the variance approval expired. The ''after the fact" nature of this request to extend the original variance is due to the fact that construction of Phase 1 has begun and been viewed by yourself and your Inspection Department at my request. This occurred quite innocently and initially as a repair to the existing leaking dormers/windows, which had rotten wood and caused leaking. This repair work soon led to replacement and expansion of the dormers. Upon subsequent review of the variance approval, 1 realized 1 needed to apply to extend the original variance q;>proval. I contacted the City on April 1 ” to determine how to get back in line with the appropriate process, leading to my application for extension. Sincerely. (Sretchen S. Shaw (952) 471-3355 Home (932) 974-5860 Office •T I ^ •• 04-IM002 IMS PROlHTr OUmON HITCH PMOUCTS 4IS2U49IZI T-IOI P.SOI/IBII F-43S 1750 Sbadywood Road Orono, Miimesoia S5391 April 17,2002 Mr. Paul Weinberger Zoning Adnunisirator/Planner CityofOrono P.O. Box 66 Crystal Bay, Mo. 55323>0066 Dear Paul: I submit the anached variance plication request to the original variance iqrproved in 1999 (#4264) for my property at the above address. Based on our discussion, you already have much of the required information to be submitted with this application except for the Certified Property ownen list of owners within ISO fe«t. labels and plat map. As agreed, I will fax to you today the application document with attachments and mail a S300.00 chedcto you for the after-the-fact renewal of the variance approval. As soon as possible ulten received ftom Hennepin County, I will supply the Certified Property owners list, labels and map. I assume the above will cover the necessary infonnation for the City to review my application. Please contact me if any additional infonnation is needed for the May Planning Commission meeting. Thank you in advance for your help in processing my application. Sincerely, Gretchen S. Shaw (952) 471-3355 Home (952) 974-5860 Office Attachments: Variance Application-3 pages Description of Request-1 page PropenyDesci^tion-l page #4264 1999 Variance /pproval-5 pages T • t- J Co^ all CITY of ORONO RESOLUTION OF THE CITY COUNCIL NO. ^ 6 4 A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2; SECTION 10.56, SUBDIVISION 16 (L) (1); SECTION 10.56, SUBDIVISION 16 (L) (2); AND SECTION 10.56, SUBDIVISION 16 (C) (6) FILE ^2451 WHEREAS, Lyle Shaw and Gretchen Shaw (hereinafter "the applicants") are owners of the property located at 1750 Shadywood Road within the City of Orono (hereinafter "City") and legally described as follows: Lot 16, Shadywood, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, after due and published notice and mailed notice in accordance with MinncMta Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held public hearings on January 19, 1999 and March 15, 1999, at which times all persons desiring to be heard concerning this application were given the opportunity to S[>eak thereon; and WHEREAS, the applicants have applied to the City for variances to Municipal Zoning Code Section 10.22, Subdivision 1 and Section 10.56, Subdivision 16 (L) (1) to permit expansion of the building envelope for a 2nd story addition within the 0-75' lakeshore setback where one-half story exists; Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (L) (2) to permit 2,406.64 s.f. (51.14%) of hardcover within the 75-250' lakeshore setback, where 719.45 s.f. (15.3%) of hardcover exists and 1,169.5 s.f. (25%) is allowed; and Section 10.56, Subdivision 16 (C) (6) to permit an encroachment into the average lakeshore setback. Page 1 of 5 CITY of ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 2 6 4 Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, 1. 2. 3. 4. 5. FINDINGS This application was reviewed as Zoning File #2451. The property is located in the LR-IC, Zoning District, where 1/2 acre or 21,780 sq. ft. is the minimum lot area. The property consists of .30 acre or 10,430 sq. ft. The Planning Commission reviewed this application on March 15, 1999, and recommended approval on a vote of 5 to 0. The Planning Commission made the following findings of fact: A.The existing residence is located 55* from the 929.4' Ordinary High Water Level (OHWL) of Lake Minnetonka, and is 1 1/2 stories in height The upper 1/2 story would be raised 6 1/2' to a full story. B. No garage space exists on the property. C. A 5' X 5' storage shed is located on the property line, and shall be removed at the time the addition is constructed. D. E. The structure would not exceed 15% on the lot All additional hardcover would be placed outside of the 75' setback. deck e.xisting on the lakeside of the residence is non-conforming. Any future replacement of the deck would require Planning Commission and City Council approval. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely Page 2 of 5 III GITYof ORONO ^Esvyl RESOLUTION OF THE CITY COUNCIL . NO. serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difllculty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 6. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variances on the health, safety '‘and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivision 1 and Section 10.56, Subdivision 16 (L) (1) to permit the expansion of the building envelope for a 2nd story addition within the 0-75' lakeshore setback where one-half story exists; Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (L) (2) to permit 2,406.64 s.f. (51.14%) of hardcover within the 75-250' lakeshore setback, where 719.45 s.f. (15.3%) of hardcover exists and 1.169.5 s.f. (25%) is allowed; and Section 10.56, Subdivision 16 (C) (6) to permit an encroachment into the average lakeshore setback. Approval was subject to the following conditions: 1.Variance approval is for conditions shown on the survey completed by Coffin and Gronberg, Inc., dated 7/5/96, on file with the City of Orono Building and Zoning Department. Any alteration to structure or hardcover, including reductions, may require further City Council and Planning Commission approval. 2.The 5' x 5* shed located on the front property line, on the southwest comer of the lot shall be removed prior Anal inspection. 3.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (March 22, 2000). 4.Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically Page 3 of 5 i CITY of ORONO RESOLUTION OF THECIJY COUNCIL NO. terminate any authority granted herein, and shall be punishable as a misdemeanor. • 5.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the chain of title of the property. Adopted by the Orono City Council on this 12th day of April, 1999. ATTEST: /<^ (/± Linda S. Vee, City Clerk Property Owner(s) STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 12th day of April, 1999, by Gabriel Jabbour & Linda S. Vee, Mayor & City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. JOHNSON WtABY PUauC-MlWtSfirA i* \\ Notary ^b'lic 'T'—V Page 4 of 5 .* *• • • CITY of OROXO ^fesBo: RESOLUTION OF THE CITY COUNCIL NO. __ 4 2 6 4 STATE OF MINNESOTA COUNTY OF HENNEPIN ) )ss. ) On this 4/^ day of.LJll________j 199S before me a Notary Public within and for said county, personally appeared known to me to be the person(s) described in and who executed the foregoing mstrument,and acknowledged that he (they) executed the same as his (their) free act and deed. CAROLE A. H;£F.M«I \\ HOWRY FU!LX-V.IN??£:rA f. Ke<rEr::.'ccjfiTY v:: M;CccirJ«iw£r;'.:rtJi-T 31.7ft') r notary PUBLIC ■ STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this UH day of 199.^2. before me a Notary Public within and for said county, personally appeared L\f/p ShtttAJ. rr\aiie, e€f___________ known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. il n <-52^.* not X ry ?ubuc Page 5 of 5 1 I Arlr. 1 r'. s - % i, 6?.s^"i ihfn u: LxJ CO 2 LU q: Q. u.o zg h- Q, o:ato LJc <ou; ^ 'J- ^V"ffc: '^v-.^1. *1^ ,S- . >-1 . *■ ■■'' :v 'i .' y I . • I ■■■■iiiMAAiill ^<tj|iTi|i|iViyiVi/*rsyiyiyi¥i¥f^iVTTiT!ViVrTiftViVfS!i**v<^ff^^^nriTi 1 n 11! riTi I ri i I ri I II ITT I n h'rrm^ mm i Ekis’V''^ j i; i-it I..—/ ^l *C]' " H JtJ it^ahstS^J L ^ • tM 1-0 iStO Dbmv £l /2x)AT)oO . r. • -am'iMiSik»i mm i :" :c r J V ‘.f ‘ 'j 'f -irir . V. • ■ jl*'.. m -i VH .' MAN aoOR PLAN A7o/o ^UA>I •i- >' -----------------------^YX.A/‘X.*C.«S*i^ri9MUTLfL^MikW . U.ru i.■■ *«■ l '5l<Jk«yO Tlool. 4^LaO • ? L attfwulfeiiiifeaiitu n5i ^ rM ••tf»*v« •»»-^» ■ - • ••^ •, ■ ■■ .' »• •• ; t • .V •.^ A '.V r . •• s •i*; i ^»* •« V..V v,V* • : » • • • •*'. •• » .•,*Vi* r.\ •V •>.i V v/ f:/ ■/ i •» f;. jl • i*’ *. .• J ■' {*3 / ' . ' •* " ■ ’ • lU ''SiV'f :jrr: ■■ ‘. 31 '■a ‘-. i 5"!“1'•):il i I/V- m .• - *• . , r * • ■' /'.. V' ; *>.•’••:»• . V • •• *. .* *. - 4 . - ■ . ■ f ^ ... . •. t,.* • rlP V \ • **.r. ‘ .- '*.v*^**' * V*'*; ‘' *1* '■i.. ry. - . v'X'M ^i‘// • i <•,•■• •-• ■• r • '-rifi‘ •?^.'. V..'? ‘ '; S|5 g?iTO im 315 ro 031 ira m *//■■ '§^k flRIBSlii^l*KMaBAag ... _ 1 mmy . tAJjg*^gj/ggn 205. 41 (14) \*S :rzj L ^3 ^(15)V 8 215.2 33 -^ (16) ^ 205 200.13 :\a> c=:r^' as (17) ^ 195. I • 4 (5) CD\cn\ 239.86 ^^0 98. 29 120 130 (3) 250 r*~ --------------- • \cT» v' 175.4 ^ 13 lyj ,i5 9&r 165.5 ‘4 14 v\ 155.6 N »\ '•.W (20)s \ k\ ‘’V '5 ^ .\ r 145.7 ^ \ V-;-': <uO; :y ;M • • • • • «\ \ Act* 17 \ 1 •■) \v; (22) s\ \ 'A -r 126 \ O 1 1 ro \i -<5^ A \^o» 'k 2^ o.Vq J ■n MAY 2 Q 2002 REQUEST FOR COUNCIL ACTION CITY OF OflONO DATE: May 28,2002 ITEM NO.a Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed: Agenda Section: Public Services Director's Report0 Item Description: Golf Course Operational Study The year 2002 Golf Course Fund Budget included funding for an operational study of the Golf Course. This study has been completed by A1 McMurchie of McMurchie Golf Management. Mr. McMurchie will be in attendance at the Council meeting to present a summary of his conclusions and recommendations in the study. The study contained three recommendations for facility and operational improvements which are listed below I. Development of a long term and consistent methodology for setting of golf course rates. 2. Increase the volume of available slots for golf by reducing the current 10 minute tee time interval to 8 minutes. The current 10 minute tee time interval is caused by the short length of the first hole as golfers cannot tee off until the green is clear. The original course layout had the clubhouse at the current hole 5 resulting in a longer first hole. The layout was changed when the clubhouse was moved to the existing residential house. Moving the green to lengthen the first hole would allow for a reduction to an 8 minute tee time thereby increasing the available tee times by 27%. This should result in increased golf course revenue. As part of this project the second hole could also be lengthened by moving the tee further back. This project is recommended for completion this year at an estimated cost of $60,000 in the study. Our staff recommendation is for completion of this project in 2002 with funding from Golf Course Fund retained earnings. The Golf Course currently has a cash balance of approximately $250,000. 3. The third recommendation is to renovate and improve the existing clubhouse and furnishings at an estimated cost of $310,000. Our staff recommendation is that this phase of the project be discussed as part of the year 2003 budgeting process for possible implementation next year. Completion of this project may require financing of the project costs. COUNCIL ACTION REQUESTED: Motion to approve completion of a project to lengthen hole numbers 1 and 2 at an estimated cost of $60,000 to funded from Golf Course Fund retained earnings and to also approve a budget adjustment of $60,000 for the year 2002 Golf Course Capital Outlay Budget CITY OF ORONO, MINNESOTA Orono Golf Course Golf Facility Operational Audit EXECIOTaVIE SlUMMAIElf Prepared; Mafdi30.2002 AH inquiries regarding this document should be directed to: McMurchle Golf Manngcnicnt, Inc. AlM^urchie 1810 W. 31st Street Mmneapolis. Mimesott 33408 <»12) 8234283 A Aor*lr........rnam^irh .. tl Irr^------A'>2^'.nr i... _¥ \ Ilk ' r ORONO GOLF COURSE GOLF FACILITY OPERATIONAL AUDIT gXgCUTIVE SUMMARY subt«iu«nt «naly«^ the following findings are offarad to assist tha City m future golf oparations. $140,000 ranga in 1997 to just ovar $172,000 wi 2000. JSSoO^ Nat op^ing^rglns for tha lima pariod hava corraspondingly dacreasad from 30 parcant in 1997 to 19 parcant in 2000. . Facility Improvamarrta. The ovarall business analysis idantiflas thraa Important stratagias for futura operational success: 1 In order that rate Increases are not postponed or polKicized, a methodology slwukf be ad^ted that fully defines the relationship between various rates as well as a sat schedule of increases to green fees, season ticket prices, and golf car fees over time. 2 To Increase round volume, a shift to an eight (0) minute interval tee time system » to ocoon»llsh this, the first and second holes will need to bo lengthened to pro>^e *>*"^5®*®*^ holes forall levels of player. Adequate land space exists behind the existing first greerysocond tee area tor new green and tee construction. 3 Execute a major renovation to the clubhouse In order to provide upgraded Image and Imprwed customer usam. Improvements to all interior and ext^r components of the existing building would need to be designed by a professional architect specializing in renovation. • Development Budget. The chart below summarizes the combined renovation budget of improving playability for the first two holes and renovating the existing clubhouse building: Hols Renovation ClubhouM Construction Landscaping Furniture. Fixtures, and Equipment Financing/Oevetopment Costs 2002 00.000 38,000 0 0 5,000 2002 0 232,000 15.000 25.000 35.000 Annual Development Budget Total Development Budget 103,000 307,000 TOTAL 00.000 270.000 15.000 25.000 40.000 410.000 $410,000 Hole renovation would begin in May of 2002, with seeding scheduled tor September. would be playable by June 1.2003. The renovation design process and contractor selection lor the clubhouse would occur across the summer and be complete by November of 2002. Clubhouse construction would begin December of 2002 and be complete by July of 2003. MtMwdlh CdT he. ISS2 ORONO GOLF COURSE EXECUTIVE SUMMARY Page 2 - OPERATIONAL AUDIT • Volume Projections. The length and design of the two opening holes has forced management to operate with a ten minute interval tee time system. In a 200 day season, the ten minute system provides 11,888 tee times while an eight minute interval system would provide 15,102 tee times. Changing to an eight minute system would provide 3,214 additional tee times each year, an increase of 27 percent. In terms of future projections, a shift to an eight minute interval system is assumed once hole renovation is complete in June of 2003. Assuming tee time utilization rates consistent with past history, round projections inaease an additional 2,000 to 3,000 rounds at>ove past annual averages starting in 2003 and stabilizing in 2004. • Rata Structure. A methodology has been develop^ for future rate establishment (page 20). The base nine hole green fee will increase in one dollar increments every two years. Percentage relationships to the base fee are also established for all other premium and discounted green fees. • Operating Rasulta. The chart below summarizes projected operating results beginning in 2003. the first year of projected debt service. 2003 2004 *2005 2006 2007 Rtvanue 284.094 306.692 315.820 331.663 340.272 Operating Expense 108.956 204.925 211.072 217.405 223.927 Capital Improvement 21.000 25.000 33.000 15.000 25.000 Net Cash Flow 64,138 76.767 71.748 99.258 91.345 Debt Service 42.215 42.215 42.215 42.215 42.215 Debt Coverage Ratio 1.52 1.62 1.70 2.35 2.16 Net Income 21.923 34.552 29.533 57.043 49.130 Cumulative Income 21.923 66.475 86,006 143,051 192.181 * SUbliuuon r>omi tor Vohmw and Optraiing Margin • Financing. The project cost of $410,000 is assumed to be 100% financed through either internal financing means or gross revenue bonds. In either scenario, debt service is calculated at a 15 year term with 6 percent interest. Annual debt service equals $42,215. Based on net cash flow projections, the project has a supportable loan amount of $573,000 (rounded). After appropriate deductions for financing costs and construction period interest, the supportable construction cost of the project is $544,000 (rourrded). • Community Benefits. Investing in appropriate upgrades to both the golf course and clubhouse accomplishes several things for the City of Orono. From a recreational perspective, the City is able to increase the level and quantity of golf product offered to Hs residents. The end result is more value for the resident's golf dollar and an improved recreational asset. From a financial perspective, an increase to net ir>come from golf course operations occurs on an annual basis. By year five of the business timeline, annual net income exceeds ^0,000. In addition, the City increases its golf course asset value. Currently, business valuation of the facility is approximately $450,000 dollars. Ten years from expansion completion, the business valuation more than doubles to over 1.1 million dollars. McMwiMt C«ir Uc. 1M2 Wy- ORONO GOLF COURSE Golf Facility Operational Audit Facility Improvements ConUnts 1. Current Analysis 2. Golf Course Improvement Strategy 3. Clubhouse Improvement Strategy 4. Facili^ Improvement Budget 5. Facility Improvement Tuneline 3-5 6-7 8 9 10 Prepared: March 30.2002 AH Inquiries regarding this document should be directed to: McMurchk Golf Managemcntt Inc. AlMcMuchie 1810 W. 31st Street Minneapolis. Minnesott SS408 (612)8234283 ORONO GOLF COURSE CURRENT ANALYSIS Facility Description Orono Golf Course is owned and operated by the City of Orono. Minnesota. The goH course is nine holes in length and plays to a par of 33 with a total yardage of 2,139 yards. The terrain is interesting and esthetically pleasing, providing an overall parkland feel. The property is characterized by gently rolling hills, pleasing valleys, and elevated plateaus thai serve as natural tee and green sites. There are six short length par 4 holes playing between 224 and 345 yards. Three par 3 holes, ranging from 124 yards to 190 yards, complete the nine hole mix. Hole design is simple with characteristics typical of golf course construction techniques prevalent 50 or more years ago. Hazards from trees, water, or bunkers have been kept extremely minimal. Green sizes are small, in the size range of 2,000 to 2,500 square feet. The greens were built in the YmjsH* up" style and constructed from native soils. Subsurface drainage is limited. A significant recent investment to the course ’s irrigation system provides ad^uate water for consistent turfgrass quality. The course holds the distinction of being the state's first public course with grass greens. The clubhouse is a converted two-story house that provides a small sitting room for customers, a counter area for sales of aO products, and a small set of restrooms. The second floor of the building goes largely unused consisting of the empty bedrooms from the original house. The building makes an interesting clubhouse, but at this point could use a renovation in order to increase both function and appearance. The facility operates wHhout a driving range and there is insufficient land available for this type of business expartsion. In fact, any expansion in additional business opportunities such as a clubhouse, an additional nine holes, or putting course development is impossible due to lack of land space. While the course could be viewed as having several shortcomings when compared to courses of modem design, it serves as a functional golf product for beginning and intermediate golfers of all age groups. Business Analysis Viewed as a business over the past five years, Orono Golf Course has generated a cumulative net irreome for the period of approximately $190,000. Operating expenses are well managed and the City has adequately kept up with the capital reinvestment necessary to both maintain and improve the property. The balance sheet is healthy with cash assets generating investment earnings of approximately $15,000 per year with no debt service on the liability side. The chart below depicts key operating data for the time period: 1907 1998 1960 2000 2001 Operating R«vfnu«218^223,344 219529 219,122 16SSS7 Nit Operating Inoom#66.9^58263 43,771 41,972 {14J294) Nit Oparatmg Mijpn 30%26%20% .. • 19% Total Rounds 19.642 19,181 18.673 17,458 1Z9M Orono Golf Course experienced a difficult business year in 2001 with operating revenue off by 24 percent. Three primary factors contributed to depressed business conditions for Orono Golf Course and the local golf ma^t as a whole. L Business Analysis Continued 1. Weather, Cool and wet weather during April, May, and June caused a later than nomial opening and an abnormal loss of operational days once the course did open. In addition, unusually hot and humid weather in August further inhOsited round volume. 2. National Events. The events of September 11th greatly inhibited consumer conridence and golf partic^ation in the fall months of the season. 3. Market Factors. The current condition of the M!. sota golf market is characterized by flat growth to gol participation, flattening demand for rounds, and an ever increasing supply of goK courses. Due to these factors, 2001 results are well outside of past trends and must be viewed as somewhat of an anomaly in the overall past business analysis. Therefore, results for the years 1997 through 2000 are more indicative of the facility's operational needs and will be the primary means of developing future operating strategies Each year during that period, operating revenues have remained level at around $220,000. Meanwhile, operating expenses have increased from the $140,000 range in 1997 to just over $172,000 in 2000. The end result has been an annual decrease to net operating incomes from the $65,000 level in 1997 to the $42,000 level in 2000. Net operating margins for the time period have correspondingly decreased from 30 percent in 1997 to 19 percent in 2000. Growth to revenue has not occurred due to a combination of minimal rate Increases artd a gradual down ward trend in round volume during that time period. Comparable nine hole golf facilities commonly achieve total round volume in the 22,000 to 25,000 range. Orono Golf Course has had difficulty breaking the 20,000 annual round barrier over the past 5 year time period with the best volume performance year being 1997 at 19,642 total annual rounds. Volume Performance The primary reason for this lower than normal volume performance is clearly in the short yardage of the course's opening two holes. Both are par four holes with the first hole playing to just 224 yards and the second hole playing to 231 yards. These holes were originally designed to function as two (2) shot holes. In practical terms however, players tend to wait until the greens are clear of the preceding group due to safety concerns, believing each green can be reached from the tee in one (1) shot. As a consequence, both holes in effect function as long par three holes requiring a significantly longer playing time per group than either a mid-length par 4 hole or a short par 3 hole. Further compounding the situation are the general characteristics of the greens. Green sizes are small on each hole and each green has some degree of slope. Larger, flatter greens generally permit players of all abilities to be putting sooner and more efficiently, ultimately minimizing the nurnbier of shots per player and the total time required for each player to complete the hole. In terms of tee time management, the length and design of these opening holes has forced management to operate with a ten (10) minute inten/al tee time system. This is uncommon for this profile of golf course and results in a sinnrficantly lower amount of overall tee times available for sale in a given year. The more commonly utilized system for this typo of golf course is an eight (8) minute interval tee time system. The difference in systems is dramatic. Assuming a 200 day season, the ten (10) minute interval system provides 11.888 tee times available for sale each year. The eight (8) minute interval system provides 15,102 tee times over the same 200 day season. Volum* Ptrformanet Continued The abffily to move to en eight (8) minute intervel system would provide 3,214 edditiortal tee times available for sale each year, an increase of 27 percent. From 1997 through 2000, the facility averaged 1.57 players per available tee time. Theoretically. tNs equates to over 5,000 additional players per year. In that same time period, the facility has averaged $11.75 per round played. 5,000 additional rounds multiplied by that per round dollar figure equates to over $58,000 of added revenue potential per year. This overall scenario is theoretical by rtature and in terms of future projectiorts more conservative assumptions would be utilized. Nevertheless, the move to an eight (8) minute interval system represents the City's best opportunity to realize irKreases to both volume and reveruje performarKe. Currant AtMlysis Summary From the previous analysis, three (3) critical strategies emerge for future operations: 1. Inorderthatrateincreasesarenotpostporredorpofiticized, a methodology should be adopted that fully defines the relationship between various rates as well as a set schedule of increases to green fees, season ticket prices, and golf car fees over time. 2. 3. To increase round volume, a shift to an eight (8) minute interval tee time system is indicated. In order to accomplish this, the first and secorvf holes will need to be lengthened to provide better getaway holes for all levels of player. Adequate land space exists behind the existing first green/ second tee area for new green and tee construction. Execute a major renovation to the clubhouse in order to provide upgraded image and improved customer usage. Improvements to all interior and exterior components of the existing building would rreed to be designed by a professional architect specializing in renovation. I msMia iiirniiiriii rn L ORONO GOLF COURSE GOLF COURSE IMPROVEMENT STRATEGY D«scription Holes number one and two are par four holes playing to 224 yards and 231 yards respectively. Both holes play from an elevated tee to a lower fairway to an elevated green. Greens for both holes are round in shape and small in size occupying less than 2,000 square feet each. In order to effectively move to an eight (8) minute inten/al system, both opening holes (holes one and two) will rteed to be lengthened in order that they both function as true two (2) shot holes. Lengthening each hole to the 300 plus yard range and constructing a larger first green in the 4,000 square foot range wilt ultimately lower the average time required to play the opening holes. General Design Based on the configuration of the land in question, the general terrain flow of both holes will continue to be elevated tee to a lower fairway to an elevated green. Where possfcle severe sloping will be minimized. This is particularly important in the upper half of the first fairway as it meets the front of the new first green. To insure proper player safety from ball flight, the new first green will be sited slightly further to the right in order to create shot angles that work away from the second hole. The first fainvay will be reshaped slightly in order to contribute to this goal. The new first green should be sited to provide the player with visibility of the green surface for all approach shots. The green should be constructed with enough depth to help hold a variety of shot trajectories resulting from a large variety of players. Contouring should be considered closely in order to provide the player with an appropriate and fair putting challenge. The irrigation system will need to be extended to adequately cover the rtew green ar>d tee conyrlex. In addition, both surface and subsurface drainage systems will be included to rrtaintain proper playing conditions at all times. Tee Construction The excavation plan for the second hole tee complex should include the irtstallation of appropriate subsurface drainage system and irrigation system in order to insure long term turf grass health. Surface drainage will be factored at a one percent slope in the direction of the general land flow. The minimum grade for lee slopes and banks will be four to one. Soil specifications must be closely supervised with existing top soils in the overall excavation area stripped, stockpiled, and ultimately utilized as topsoil for the new tee complex. Grassing should be with a climate suitable bluegrass. Green Construction The new first green should be constructed as close to U.S.G A. specifications as is cost effective. A green constructed to these specifications performs best over time having the advantages of rapid drainage, good aeration, deep rooting, and lessened disease factors. The construction process for i U.S.G.A. specification green is summarized by the following steps: s 1 Gr««n Construction Continued STEP1 STEP 2 STEPS STEP 4 STEPS STEPS The Subgrade. It is most important to match the contours of the subgrade to the contours of the proposed finished grade. Deviances greater than one inch between the subgrade and finished grade can cause wet spots in low areas or dry spots in higher areas. The subgrade will be established approximately 16 to 18 inches below the proposed finish grade. The subgrade requires thorough compaction in order to prevent any future settling. The layers of material above the subgrade wiU consist of four inches of gravel, two to four irKhes of course sand, arxl a top layer of 12 inches of root zone mix. The total depth is approximately 18 inches. Settling of approximately 16 inches can be anticipated after installation. Drainage. Tile lines of corrugated plastic should be four inches in diameter. Spacing should be such that water will not have to travel more that ten feet to reach a tile drain. The settled and compacted subgrade should be trenched so that tile lines slope uniformly. Tile will be installed on a firm bed of gravel and then backfilled with gravel taking care to maintain proper downslope through the entire system. Proper design consideration should be given to surface drainage as well. The finished green surface should drain at least two to three directions. Gravel and Course Sand Layers. Grade stakes should be placed at frequent spacing throughout the green site. Each stake should be marked to correspond with the planned depth of the gravel, course sand, and top mix layers. Each layer is then installed and spread to the prescribed depth. The course sand layer must be spread by hand labor, not by machine. Root Zone Mixture. The putting green root zone mixture must be comprised of the proper mix of sand, soil, and fibrous organic amendments. Native soils rarely contain the physical properties necessary for this mix. Because of extreme local variations in these materials, a competent soil laboratory analysis may be necessary to identify factors such as infiltration and percolation capacity, porosity, bulk density, water retention capacity, arxl particle size. Once the proper proportions of root zone components are identified, it is important that they be mixed accurately at an off-site location. It is also prudent to prepare and stockpile enough root zone mix to meet topdressing requirements for the first two years. Top Mix Covering. Placement, Smoothing, and Firming. An absolute minimum of 12 inches of uncompacted top mix is spread, smoothed, and compacted uniformly. The firming process must not be rushed and may require more than one attempt to achieve complete success. Sterilization of Top Mix and Establishment of Turf. After the top mix has been installed and un'ifomrily firmed, sterilization is required to eliminate any undesirable weed seed or disease that could have been introduced during the root zone mixing operation. Once sterilization is complete and adequate ventilation time has elapsed, final seedbed preparation occurs. At this time fertilization should occur prior to the placement of a climate suitable bentgrass seed. A geotextile cover is recommended to limit erosion and promote growth. At this point irrigation, light fertilization, and mowing complete the turfgrass maturation process. ^ ORONO GOLF COURSE CLUBHOUSE IMPROVEMENT STRATEGY Datcription The clubhouse is a converted two-stoiy house that provides a small siting room, a customer service courier, and a small set of restrooms. It has all relevant site factors including available utilities, access from roads, and existing parking lot. The interior space is characterized by smaller, confined rooms on two levels. A renovation would largely be focused on the interior of the building with minor improvements necessary to exterior amenities ar>d landscaping. Probably built in the 1930's, the building has both historic value and an aesthetic charm. A careful renovation would capitalize on both of these factors, ultimately improving the image and amenities of the overall golf facility. • ClubhouM Design The following design factors are vital in order to realize a successful clubhouse renovation: 1. A professional architect experienced in the renovation challenges of older buildings should be retained to fully develop a comprehensive set of plans and specifications. In addition, the architect should be utilized for ongoing project supervision and/or consultation. 2. Building design should include a combination of interior and exterior seating for 25 to 30 golfers. Additionally, slightly larger restrooms, office space, and adequate storage spaces for supplies are features necessary to enhance operations. 3. All interior and exterior spaces will need to be designed and built consistent with the American's with Disabilities Act. This includes such factors as doorway width, ranp access to doors, and restroom fixtures. 4. In order to provide a more impressive space, the interior should be opened up to the rafters. First floor walls should be eliminated where feasible in order to create a nwre open, flowing space. 5 . Where feasible in design, the renovation would include energy efficient components. Natural light sources should be utilized with oversize windows and skylights. All existing windows and doors will require modem replacements. 6. All existing furniture, fixtures, and decor should be replaced wKh updated pieces consistent with the overall theme of the clubhouse renovation. 7. Since exterior functions comprise a good percentage of human usage in a clubhouse environment, all exterior components should be included in the design process. Added customer seating space in the form of an exterior deck should be a central component in any design. The deck should be located to take advantage of golf course views and vistas. S e. An appropriate investment in landscaping should be included in order to maximize customer impression of the facility. 9 . A comprehensive security system should be an integral part of the design. A bi. rgtary and hold up alarm system complete with cellular back-up should be installed. Adequate security lighting should be planned with the alarm system. 8 ORONO GOLF COURSE FACILITY IMPROVEMENT BUDGET - Pnpmn4 Mir^h 30. 2002 tajuL N«l« Cttfs 8urv«y/8UMn9^fMloii Control Cloaring/Siumpt^Orubblng Toptoa Strip IRiptiot Enavition 4 Roo0h Qiiping CraOhg/SlMpinQ Orainioo IntlilaSofi IrrigMion iMtiteliOfi Sol Ililoriitt • OriviPSofid^op Mix PinoOmdIng Qfwx-lw Suppioo •.000 3.000 t.ooo 0.000 4.000 3.000 10.000 30.000 1.000 1.000 3.000 3.000 Hoh Rmioimthn • ftiOiMo/tfO.OOO CluShouoo Conotruotlon Cooto OonomI Siruoluro Exiorior FMfiing Doon I WModirt EloctrfeM Plumbing Fumoeo^AIr Conditioning imorior FMiliing Conotruction Bondbig (129%) Contiruction Coniingoncy (9%) 11.000 80.000 0 0 0 0 0 0 3.000 0 ChibhouM^ CofiiOuctfon • »ubloiMi •30.000 Londoeoplng Cooto Concroto Patho/SidowoBts Irrigation Plant Matariab • 0 0 LMndicaping • §uttolMl Purnitura. PIxturoo, and Equipmont ClubhouM Tabloo A Chaki Ootf Shop Coumor A Fbduros Food A Sovorago Equipmam OMco Equipmont Tolophono Syttam Soeuriiy Syitam PurnOuro. Pbrfu/oi^ and£qu(pmanr •gubtotal Plnanolng/Oovolopmont Cooto Proioci Managomont/Mtocolanooua Loan CMng Exponaoo Conotruction tntaroot FlnMneing/D9yhpm§ni Ca$lB • aubfou/ •1.000 0 0 •0.000 PROJECTED DEVELOPMENT COST •333.000 • 10.000 3.000 •3S.000 • 10.000 0 3S.OOO •39.000 IftlAL 0 9.000 0 3.000 0 3.000 0 0.000 0 4.000 0 9.000 0 10.000 0 30.000 0 1.000 0 1.000 0 3.000 0 3.000 • 0 ••0.000 9.000 30.000 •0.000 100.000 30.000 30.000 30.000 30.000 30.000 30.000 39.000 39.000 10.000 10.000 30.000 30.000 0 3.000 13.000 13.000 •370.000 •10.000 3.000 SO • 10.000 s.owo • 19.000 •0 9.000 •9.000 0 3.000 3.000 0 9.000 9.000 0 9.000 9.000 0 8.000 3.000 0 9.000 ____________9.000 •39.000 •19.000 0 39.000 •40.000 1410,000 ORONO GOLF COURSE FACILITY IMPROVEMENT TIMELINE ORONO GOLF COURSE Golf Facility Operational Audit Operating Standards Contents 1. 2. 3. 4. Clubhouse Standards Tee Hme Management Standards Food and Beverage Standards Golf Course Maintenance Standards 11 11 12 12 nqnred: March 30.2002 AO inquiries regarding this document should be directed to: .McMurcblt Golf Managcmcot, Inc. AlMcMuichie 1810 W. 31st Street MinneqwUs. Minoesoia SS408 (612) 825-428S ■ mlfikniitrri i ORONO GOLF COURSE OPERATING STANLARDS The following set of standards is included to help illustrate existing and future operating practices. Many of these standards are already in place and have been a part of the Orono Golf Course operation for many years. In addition, other new standards are included that will be necessary due to the facility improve* ments described in the previous section. Clubhouse Standards 1.Tee Time Access. In order to promote the growth of as large a customer base as possible, the tee time reservation system is designed to provide fair and equitable access for all players. 2.Staffing. The clubhouse counter will be adequately staffed at all times to accommodate expected customer traffic levels. A wide variety of duties are executed including golf fee sales, telephone answering, sales of equipment or apparel, and general service. 3.Cleanliness. The clubhouse will be maintained in a clean condition throughout the entire day by each clubhouse employee on duty. Staff will be responsible for cleaning all tables, disposing of trash, and straightening tables and chairs in both the interior and exterior service locations on an ongoing basis. Ail floor areas will be monitored for cleanliness and swept or vacuumed as necessary, windows wiil be cleaned as needed, arxt exterior areas will be kept clean at all times. All trash receptacles, both interior and exterior, will be monitored and emptied as necessary. Rest rooms will be monitored on a periodic basis and cleaned as necessary. 4.Golf Cars. AO goH cars wnll be inspected daily to insure clean and safe operating conditions are met. All cars will be inspected for fuel level, tire pressure, cleanliness, accelerator and brakes before staging. Daily cleaning of golf cars will include washing, removal of all trash, wiping down all parts of the car including beverage holders, front compartments, tires, seats, and floor mats. Tee Time Management Standards 1.Cash Register. A programmable cash register with price look-up (PLU) keys will be utilized in order to efficiently track all categories of sales. The cash register will have the capability to compile individual sales into the following categories: green fee, golf car fees, food and beverage products, and golf merchandise. The cash register will have the capability to generate daily sales reports, monthly sales reports, and an annual sales report. Tee Sheets. An accurate accounting of all utilized tee times will be recorded by clubhouse staff on an ongoing basis. At the end of each operational day, a daily summary of statistics will be generated that includes total number of rounds played and utilized tee times by foursome, threesome, and twosome. The day’s weather factors will also be recorded for the morning, afternoon, and evening periods of operation. Monthly Stati^ics. All daily statistics gathered from the cash register and daily tee time counting procedures wili be compiled on the first of each month into a statistical report for the previous month. The report will be organized to compare current month statistics to the matching month in the previous year. Also, a running total wiil be kept in order to compare current year-toKfate statistics virith previous year-to-date statistics. This report is the primary means to analyze business performance on a monthly basis throughout a given season. OPERATING STANDARDS Continued Food and Bavaraga Standards 1.Menu Expansion. An increase to current food and beverage options may be warranted once the clubhouse renovation is complete. Any additions to the menu will be kept as simple as possible in order to achieve timely service, consistent execution of quality, and minimized inventory costs. Food Quality. Preparation and recipe policies will be developed and strictly adhered to. Staff will be trained in ail aspects of handling arid preparation to deliver a quality pr«iduct for our customers. 3.Sanitation. Sanitation procedures will be irtstituted exceeding all health department guidelines. A minimum of one (1) employee will receive certification in sanitation rrtanagement. Alcohol Service Control. The safe service of alcohol will be stressed as both an ethical and legal consideration. Alcohol service control will be the responsibility of all employees. Specific training in this area wiO be marKfatory for all employees serving alcoholic beverages. Golf Course Maintenance Standards 1.Greens. All greens will be mowed daily with a reel type mower at 1/4“ or less. Mower settings wiD be checked daily to insure proper and consistent heights of cut as per specifications set by the manager. Mowing direction will be changed daily. All cfippings from greens and tees will be removed unless otherwise directed. Cup positions on every green will be changed at least three (3) times per week. Missing flags, hardware, and flag poles will be repaired accordingly. 2.Tees. All teeing areas, will be mowed three times per week with a reel type mower at 8/16T or less. Tee markers will be changed on a daily basis. Worn and damaged turf areas will be repaired as they occur by overseeding or resodding. All ball washers will be filled to proper levels weekly. 3.Fairways and Roughs. All fairways will be mowed wKh reel type mowers at 3/4" two times per week. All rough areas will be mowed one time per week. 4.Aerification. Core aerification for all greens will be executed annually the seoorvl or third week of September. Tees will be aerified at least once per year as traffic patterns dictate. 5.Topdressing. Greens will be top dressed twice annually or more frequently as needed. Tee surfaces will be top dressed once annually or more frequently as needed. 6.Integrated Pest Management Program. Treatment for control of insects, disease, weeds and other pests will occur on an as needed basis. Non-chemical controls will always supersede chemical controls. 7. 8. Fertilization. Fertilization will occur according to the annual schedule set by the golf manager. Im’gation. Water distribution will occur as required to maintain adequate moisture for optimum growth and suitable playing conditions. Soil moisture content will be monitored in various areas by soil probe or other appropriate means. All components of the irrigation system will be maintained in good repair and will conform to all related oodes and regulations at all times. 9.Cleanliness. Removal of all trash and recydi^ from receptacles wiD occur on a daily basis. Alt maintenance employees will strive to maintain a clean. Utter-free goH course and clii)house area. ------------..... r. .. • • ORONO GOLF COURSE Golf Facility Operational Audit Volume Projections Contents 1. Volume Projections - Methodology 13-14 2.Tee Tune Utilization Analysis 15 p;, ■ .3.Tee Time Utilization Estimate 16 4.Tee Time Utilization Projecdon 17 5.Annual Rounds by Category 18 March 30^ AU inquiries regarding this document should be directed to: McMurchk Golf Management, Inc. AlM^urchie 1810 W. 31st Street Minneapolis, Minnesota 33408 (612) 8234283 I. ORONO GOLF COURSE VOLUME PROJECTIONS METHODOLOGY Timt Utiliiatlon - Analysis 1.Tee Tune Utilization Analysis (page 13) compiled by physical count from reservation records provided by Ororv) Golf Course management for years 2000 and 2001. Tee Time Utilization - Estimate 1.Tee Ttme Utilization Estimate (page 14). The calculation for Monthly Tee Trme Adjustment by Twosomes, Threesomes, and Fsurscmes is depicted by the chart below: •2000 2001 Reported Rounds 17,458 12.934 ^ewwww*ww« e^wwwe eee^eeaeeeeeew* •••• ••••e*»eaw*e*e •• eeea »e 873 647LESS Singles 0 5% Projected Rounds in Groups; 16,585 12.287 LESS Rounds from Utilization Analysis 14,787 10.209 Projected Rounds without Tee Tunes I 1,798 1,988 Rounds in Twosomes 0 41 percent 737 815 Roun^ in Threesomes 018 percent 324 ' 358......*................................... ............................................................................................................................................................................. Rounds in Foursomes 0 41 percent 737 815 Annual Tee Tkrws/Twosomes Annual Tee Times/Threesomes 368 407 .Moot**.. 108 119 8e#*eeeeeeeee.eee*.eeeeeeeeeeee.eee.^eeeeee^eeeeeee#eeeeeeeeeee»eeee*#eee»eeee.•••••♦. 184 204Annual T ee Timas/Foursomes I-Monthly Tee Time AdjustntentrTwoeomes: S2• • ................. •r. ...................................................— — .........^ Monthly Tee Time Adjuetment/Threeeomes: IS Monthly Tee Time Adjustment/Foureomes: 26 • eweee > e««e*e*oo^ee 68 17 20 Tee Time Utilization - Projection 1.Tee Time Utilization Projection (page 15). Assumed percentage of utilized tee times by group size: GROUP SIZE 2000 2001 AVERAGE TWOSOMES 42%44% ^ ee wW awee ee eee ee •we e e e e eee e^ee e eeeee ee eee•eeeee e# ee e < 43% THREESOMES 19%17% re ee eeeee e«*ee eeeee ee e eee eeeeee • eeeee eeee ewe e#e eeeeee • I FOURSOMES 39%39% ............... 1 39% ^rr VOLUME PROJECTION METHODOLOGY Page 2 Tee Time Calculatione 1. Daily tee time calculation by month *10 minute intervals: •»eee«»e»ee 1 • 1 — —»e»eeee»«*e eeei^ee .• ^e*e ••#••• eeee*e MONTH HOURS ..4>------f.GROSS i STARTER • TAIES • ••ee*ee•• HOURS ! MINUTES ^ INTERVAL ^ TEE TIMES TIMES PER DAY 7AMT07PM i eeee*«»e#^*»>* » *................ e«**ee»* m. JUNE JULY. .AyoysL.L. 7AM..TP SEPT V 7AMT08PM »..eeee***e4 OCT TAM TO 4PM 7AMTOSPM i 7AM TO 6PM s. : . • ««•••••••*•••••»«•••« e*e•••ft*«««*««eeeee'eee^*« I 10 11 12 12 11 10 9 600 660 60 ? • •«e**e«ae %»ee« «• 10 ; 66 I 720 i 10 i 72 i 7AMT07PM I 12 ' 720 I 10 I 72 i 6 66 5 5 6 66»••••••( 61 66 j 660 600 540 *• • »♦♦♦♦♦ e<<^* •« 4 10 10 10 66 60 5• •• 5 »••••••*♦♦« eeaeeee^»»ee«e» •••■ 54 4 61, 66 50 2. Daily tee time calculation by month • 8 minute intenrals: • •••«••«»••••••••• • •••*«•••«••••••••••••• a^. ••• ae-***** HOURS ^ HOURS • ••aaa«.**»»«a*e« •• MONTH • •»aaaaa*«*««**ea a•••••*«»aa^•• MINUTES i INTERVAL ....GROSS TEE TIMES #••••••••#ST/U^ER TIMES PTWE8. PER DAY ^RIL WAY... .jy.NE. JULY .7AMTp 5PM .] ••••••a •»•••aae«^a«* •%•••##««#•••# T^TOePM.I....J1 TAM TO TPM ■ 12 • ««*4*.*««•»•# a««aa*a see*•••••*#••>••• 7AMT07PM ^ 12 600 • a a«eae«e4 660 ! ••e«ae««aa««*<aeeaa****a«e% 720 I • ••#*••#«« #•••• a»^»*a*ea*a«»*«a* a e«e«*aaa^ aeee«e**a a AUGUST 7AMTD6PM ; 11 '• a< - - ° < aaaaae**eea»«a a > • a a . • • a a a . a « a a« • a a e • M# • • »« »# • *6 a • •• a •• • a#«#^ OCT .7AM TO 5 PM TAM TO 4PM 10 9 720 >*aa.a«a»e 660 I a • a • a • «ea 6M 540 ••*«e«aea e«a4aaa«eeeaa«a a a a aa a a»ea ee*a »a««a#«a a»»»»eee< aea»«^a i 62 ; 5 *•••♦•a#»#aa a aaa««^«#*a •••aaeaaaaat •a a« a»»a a#«a a««aaa*eaea a aa a a a•aa e a***••• a••a*«a»ama« . '••*#a a»« aa e a*«a #« ; i„.. S ^ 75 ^ 6 *eaeee*eaaa#aaa««^ea^aaaea»«a»aa 90 W 82 ♦v«***1 75 66 aaee««e^eaa*ae«a 'a •*« a*a aa^aa a a aa*aa4hee ea aae••aaaaaaeaaa a aa»ae«e* 70 77 ■ 4 64 aaaaeaaa 77 70 aaaaaaaa#«a eeeeeeeeaeaes* aaaaeeae««aa«**#«eaee#«e# i 4 i 64 aaaeaaeee^* Annual Round Projections 1.Of total number of rounds generated from tee time utiiizalion projection, an additional 5% are assumed to be single rounds. 2. Percentage of 9 hole rourids by category: FEE TYPE 1997 1996 1999 2000 2001 AVERAGE FIR.STSHOIJE SECOND 9 HOLE SENipRSHOLE JUNIOR 9 HOLE a aaeo* a ■eae««a ee»oaaeeea#ao«eeeea : • ••aeaea««aoe«eoo« oeeo • a«aaeeeaaeeaaeaeM40aea aa«««aaa aaa-e* aaaeaoa a eaea ! LEAGUES HOLEaaaa ee««eaa SEASON TICKET 9 HOLE 701a 5%_ 5% 10% 71'a aaeaaaeaa»a*«aaaaeaaa 68% •aeaeeaaa b% »e- *eeeae< 7% 3% *Oaaa aa a eeaeea a aa a e#a oea aa aa eaa a# a a laeooa^a ae aoooae- *eaeae»o»e a^aeoea< : a»^< 68% • aa a eaaaa 5% 8% 65% »eaaaaae«4 5% ’«aaaaa4**«*4*4****aaOaaaaaaa a#a»«e«a«ae*e«« aa a 1aveeeeeeeaaaaa --------tteo #i laea —eiai ■ laaii aa#aa^>aeaaaaa«aaaa*aaa*a 3% •aee««^aaeaea*a •aaeaeae aa a a«a aea eaea aaaa aa e#a aeaa 10% 10% 10% •aaeaeaaaaaaeaaa4^eaeaaaaaaeaaaaaaaaeaaaaaa«aaeaaaa*aaaa ••••aeeeaeeaa^aaeeeeeaaeaeaeaa eaaa eeaea^aaaeeaaaaaee 3% ion aaaeaee a 7% eaaaeaaaaeaeeeeaeaaa 63% >aaaeaaa< 8% 10% 3%_ 11% 6% • aG«a*« aeaaa aaaaa •aa aa aaeae* 67% a • aa aa aai 6% • • aa • a a . < • % 3%, 10% 7% «eeeee*eaaa aaaaaaeeeeea«*a« 4 nn Ilia mi ORONO GOLF COURSE TEE TIME UTILIZATION ANALYSIS From Recorded Tee Times • For the Period 2000 through 2001 2000 10 Minute Intervat Format MONTH • DAYS • TIMES • TIMES UTILIZED 2/SOME unuzED arsoME UTILIZED 4/SOME TOTAL UTILIZED TIMES PER DAY PER MONTH TIMES-2ISOME %TIMES<ySOME %TIMES-^SOME %UmJZED TIMES % APRIL 27 55 1.485 147 36%05 24%161 40%403 27% MAY 31 61 1.601 259 42%95 15%266 43%620 33% JUNE 30 66 1.960 333 34%203 21%438 45%974 49% JULY 31 66 2.046 467 41%260 22%432 37%1179 58% AUG 31 61 1.891 432 43%164 16%406 41%1004 53% SEPT 30 55 1.650 240 43%61 14%242 43%563 34% OCT 31 50 1.550 106 57%27 14%53 28%188 12% TOTAL 311 12.493 2.006 41%025 19%2.000 41%4.931 39% ROUNDS 4.012 2,776 6,000 14,767 2001 10 Minute Interval Format MONTH i DAYS . f TIMES • TIMES UTIUZEO 2/SOME UTIUZED 3/SOME UTIUZED 4/SOME TOTAL UTIUZEO TIMES PER DAY PER MONTH TIMES-2/SOME %jnMEsai^E %TIMES-4/SOME %UTIUZED TDMES % APRIL 12 55 660 52 43%17 14%51 42%120 18% MAY 31 61 1.891 173 37%64 14%235 50%472 25% JUNE 30 66 1.980 307 41%150 20%293 39%750 38% JULY 31 66 2.046 409 44%186 20%330 36%925 45% AUG 31 61 1.891 282 42%109 16%273 41%664 35% SEPT 30 55 1.650 162 40%65 16%173 43%400 24% __PCT__31____50 1.550 39 37%10 9%57 54%106 7% TOTAL 196 11.668 1.424 41%601 17%1.412 41%3.437 29% . ROUNDS 2,648 _______1 1,802 8,646 10,289 -y' ■ '• .».■ ORONO GOLF COURSE TEE TIME UTILIZATION ESTIMATE For the Period 2000 through 2001 2000 10 Minute Interval Format MONTH IDAYS • TIMES • TIMES unuzED 2/SOME UTIUZED a/SOME UTILIZEP 4/SOME TOTAL UTIUZED TIMES PER DAY PER MONTH TIMES-2^ME %TIMES-3/SOME %TIMES^ISOME %UmiZEO TIMES % APRIL 27 55 1.485 199 .40%110 22%187 38%496 33% __MAY 31 61 1.891 312 44%1 10 15%292 41%714 38% _JUNE__30___66 1.980 386 36%219 20%465 43%1970 54% JULY 31 66 2.046 539 42%276 22%459 36%1274 62% AUG ■ H 1 II 31 61 1.601 485 44%180 16%435 40%1100 58% SEPT 30 55 1.650 292 45%96 15%268 41%656 40% OCT 31 50 1.550 160 57%42 15%79 28%281 18% TOTAL 211 12.403 2.373 42%1.033 18%2.185 39%5.591 45% w ROUNDS 4.748 J.OiC 8.740 16.585 2001 10 Minute Interval Format MONTH • DAYS • TIMES e •i TIMES UTIUZED 2/SOME UTHJZED 3/SOME UTILIZED 4/SOME TOTAL UmiZED TIMES PER DAY PER MONTH T|MES:a^OME %TIMES-a/SOME %T1MES-4/SOME %UTIUZED TIMES % _APRIL_12 55 660 no 40%34 15%80 36%224 34% MAY 31 61 1.891 231 40%61 14%264 46%576 30% _JUNE__30 66 1.060 365 43%167 20%322 38%854 43% .JULY 31 66 2.048 467 45%204 20%360 35%1031 50% AUG 31 61 1.891 340 44%126 16%302 30%7oa 41% SEPT 30 55 1.650 220 44%82 16%202 40%504 31% OCT 31 50 _ 1.550 97 46%27 13%86 __41%_210 14% TOTAL 198 11.688 1.830 44%721 17%1.616 39%4.167 36% , ROUNDS 8.660 2.168 6.464 12.287 .......-mOML ORONO GOLF COURSE TEE TIME UTILIZATION PROJECTION For the Period 2003 through 2004 2003 S Minute Interval Fomiet MONTH • DAYS • TIMES • dmVs UTHJ2E0 2/SOME UTIUZED 3/SOME UTIUZED 4/SOME TOTAL UTIUZED TIMES PER DAY PER MONTH DMES-2ISOME %DhCS^VSOME %TIMES-4ISOME %UTIUZED TIMES % APRIL 20 70 1.400 250 42%115 10%225 30%500 42% MAY 31 77 2.387 375 43%150 17%350 40%875 37% _JUNE_30 04 2.520 550 42%250 10%525 40%1325 53% JULY 31 84 2.804 625 41%320 21%575 38%1520 58% AUG 31 77 2.387 675 43%225 17%525 40%1325 56% SEPT 30 70 2.100 350 44%125 16%325 41%800 38% OCT 31 64 1.004 200 47%75 18%150 35%425 21% TOTAL 204 15.382 2.025 43%1.280 18%2.675 30%8.080 45% ROUNDS 1 8.880 9.780 10,700 20.330 2004 8 Minute Interval Format MONTH iDAYS • TIMES • DMES UTIUZED 2/SOME UTIJZEO a/SOME UTILIZED 4/SOME TOTAL UTIUZED TIMES • PER DAY PER MONTH TIMES-Z^OME %jnMES^S^E^%TIMES-4ISOME %UTIUZED TIMES % APRIL 20 70 1.400 280 42%125 20%235 30%820 t---------------------------?=;■■■-• I 44% MAY 31 77 2.307 305 43%160 18%360 40%005 38% JUNE 30 84 2.520 575 42%260 10%535 30%1370 54% JULY 31 84 2.804 875 42%320 20%625 30%1620 82% AUG ___3J ____77_____2.387 500 43%235 17%535 30%1360 57% SEPT 30 70 2.100 365 43%140 17%335 40%840 40% OCT 31 64 1.004 210 __40%_85 10%160 35%455 23% _TOTAL 204 15.382 3.060 43%1.325 10%2.785 30%7.170 47% 8.120 3.078 11.140 21.238 ■i L rii . : ORONO GOLF COURSE ANNUAL ROUNDS BY CATEGORY Actuals for the Period 1997 through 2001 Projected for the Period 2002 through 2016 1997 1998 1999 2000 2001 2002 2003 2004 200S 2006 ___i^TUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJ'^.TED FIRST 0 MOLE 13.788 13.053 12.744 11.356 8,137 12.060 14,271 14,941 14,941 14.941 SECOND 9 HOLE____958 978 921 891 663 900 1,065 1,115 1,115 1,115 SENIOR 0 HOLE 1.020 1.396 1.416 1.629 1.248 1.440 1,704 1,784 1.784 1,784 JUNIOR 9 HOLE 480 524 493 538 394 540 639 669 669 669 LEAGUE 9 HOLE 2.046 1.892 1.797 1.830 1.463 1.800 2,130 2,230 2,230 2.230 SEASON TICKET 9 HOLE 1.370 1.338 1.302 1,214 1.029 1,260 1,491 1,561 1,561 1,561 TOTAL ROUNDS 19.642 19.181 16.673 17.458 12.934 18.000 21,300 22,300 22,300 22,300 %UTU2ED TEE TIMES 47%46%45%42%33%43%45%47%47%47% 2007 PROJECTED 2008 PROJECTED 2009 PROJECTED 2010 PROJECTED 2011 PROJECTED 2012 PROJECTED 2013 PROJECTED 2014 PROJECTED 2015 PROJECTED 2016 PROJECTED FIRST 9 HOLE 14,941 14,941 14,941 14,941 14,941 14,941 14,941 14,941 14,941 14,941 SECOND 9 HOLE 1.115 1,115 1,115 1,115 1,115 1,115 1,115 1,115 1,115 1,115 SENIOR 9 HOLE 1,784 1,784 1,784 1,784 1,784 1,784 1,784 1,784 1,764 1,784 JUNIOR 9 HOLE 669 669 869 669 669 669 669 669 669 669 LEAGUE 9 HOLE 2.230 2,230 2,230 2,230 2,230 2,230 2,230 2,230 2,230 2,230 SEASON TICKETS HOLE 1,561 1,561 1,561 1,561 1,561 1,561 1,561 1,561 1,561 1,561 TOTAL ROUNDS 22,300 22,300 22,300 22.300 22,300 22,300 22,300 22,300 22,300 22,300 %UnU2ED TEE TIMES 47%47%47%47%47% 47%47%47%47%47% ORONO GOLF COURSE Golf Facility Operational Audit Rate Structure Contents 1. Orono Market Area - Comparable Facilities 2 . Rate Structure - Methodology 3. Golf Rate Structure 19 20 21-22 Prepared: March 30.2002 All iix)uifies regarding ibis doctimeni should be directed to: McMurcble Golf Managemtot, Inc. AlMcMurchie 1810 W. 31st Street Minneapolis. Minnesota SS408 (612) 82S4285 k\tu^ imuiPiii ORONO MARKET AREA COMPARABLE FACILITIES Mississippi River Inicrsttle 94 12 I N/iM iO COURSE CITY COURSE CHARACTERISTICS ' ••••♦aaa^a aa«a»«*a»^^ a« •»•#•«•♦#«»•• »a a a* • a*a« a a ••^••«aa • a»«**aa»aa«a**a#aa#a. Holas Par Yardua RATE STRUCTURE -■a.aaaaaaaaa.aa# .aa.-#-.. »• ...•.•aa«a>#aaaaa#aaaaa#aa.»a*a. SHolaWO ; SHolaWE PRtUARY MARKET COMPARABLES >•*•••••*•••••Bator National QC ••••••a*a«aaaaaa Madkia • *a^aa•a««#«aaa•a - a aa««a•••.#••#••»«•#«•»««a 3D • aaaaa#aaaaa#a‘a#aa a* aa #a a.1^ iaaoaaaaaaa.la*aa»aa.aaaaaa. S1200 $1200 ...2....BfginpaksQ^^............____________laaaaaaa* aa««a a»*#«a aa a a aa 34 a*aaaaa#aa.aaaa*»aaaaa#aaa« 3 B6 Vfiri..................Plyrnoiim...................9 .........V........ 4 QtonUtoGC Minnatonto 9 • 31 zca • •a a a 4 aa atoa aaaaaa*.aaaa a^• •a a a a. S13L00 •aaaaaaaaa«aaaa#aaa#*aaaaa#«•••■ iiaoo ....5 .....Minnaterta.............. - aa4aaa>aaa«a#.aaa*« »«aaa * a .......................»aa*toa»aa««a • • * . »a^aaaaaa. MCO_______...........j 6 Ridbiik^Mound itaaaoaa*aa* aa aaaaaaaa a#a a a• ........27.........1269 • HPMYMAR k^^^^^ ...... l••aaaaa aaaa«aaaa»a**«#a#aaa«aaaaaaa«^a a a#•a*«aa a«aa* ••••••a*a#a« *a> #«a#aaaaa 1 7 Bn«m6rQC Edna a>4<f.4aa.*aa«a«a a»**«aa a »«a«»aa a«aaa«a#*aa 9 >aaa###aa#aa ••*aa«aaaaa«• ...........»..........1A».....___ii.i-op.... 6 • •••••••••••♦« BfDoMandQC Brooklyn Park »..aa...»a*a.# .» •aaa...aa»aa*«so«a«aaaaaa 9 • a aaa»a a»a a*a»•aaa«aa a*aaa a S saataaaaaaaa*.. aaaa#*«aaa«<MlSO ' ” *aaaaaaa#aa •aeaaaaaaaaaaa.aaaa* 1 • . Oaaaaaaaaaoa*•••»*a »a*a•aaaaa• . 9 Brooklyn Park QC Brooklyn Park ..........9.........t 10 _CaJarHiOs QC Edan Prairia 1m!____V____ ^•♦^••••••♦♦••■■■■aaaaaaaaa k a aaaatoaa#aa aa aa a a•aaaa*aaaaaaa• 11 CantaitfookQC Brooklyn Cantar 9 «• ftaaaa a aa-«*«.w#a»a♦««a»*«« 27 ••••••••••aaaav■••a«#aaa«aa> aaaaaaaaaaal^^^^aaa aa • aa 9»sa aa.a#aaaaaaaaa#aaaaaaaaaaaaaaaa* iiiOLob 1 ..aaaaa a*aa.aa#aa a a4saaa • a aa# aa # a « ^ 12 • *••••• - . •• *»'4 Fort Snalling QC »»•.»... ..-..w • . ••••• I Minnaapofis t.aaa.#•-*.*•• a aa«*aa••#•»••••«#•« 9 ->#aa«*aaaaaaaaaaaaa4»aa*aaa SB • aa#a * a«^a#aa# - a a a# aaaa aa*«.raa*aaaaaa# * aaaaaaaa»a#a a•*’•aaa #a*aaaa#aa aaa.a aaaaaa#aaaa# _ ..........i 13_Frad Richardi QC E^9 • ••a«#**a aaaaaa a-aa*a*#••«# 29 •»aaaaa»aa#aaaaaaaaaaaaaaa*1.767 «*-aaaaaaaa * - a . . aaaa • a aa a a #___S11« 14 FianchLatoOC •a<a«aaaa«*a««««***»«*a»*a«4a»««•*•••»••4««aa Macla Qrova #• #• • a«««# •••a a aa*a*a a»a««ao««a«»«aa*a' aa•a*aa aava aaa #•aaaaa a aa a a *a a aaaa^a* aaaaaa # * aaa#«aaaaa 1207 aaaaaaaaaaa....«a•aaaaa* a# .lioco aa.aaaaaaa#. aa.###. .a aa«aaaaa«a< I1O00 i .aaaaaaaaaa. .aa....................... a.aaaasa •ts ....[Btoomingbn >aa*« *«aa*aa* W•*a*«•a•*#•«aaa•••aaa*«*a 9/9 *a*aaaaa«a4a**a«a»aa*aaaa#ai^...27/27__ sa^aaaaaa^aa«aaa«aa aaaaaa < ] 16 NawHooaQC NawHooa 9 27 1231 iaoo mo ORONO GOLF COURSE RATE STRUCTURE MgTHODOLOQY Golf Foos 1. 2. RRST 9 HOLE GOLF FEE - MONDAY THRU FRIDAY BEFORE NOON is projected to increase In one (1) dollar increments every two (2) years beginning 2004. SECOND 9 HOLE GOLF FEE * MONDAY THRU FRIDAY BEFORE NOON is calculated as 75 percent of the first 9 hole fee and rounded to nearest SO.SO increment. 3. 4. FIRST 9 HOLE GOLF FEE • MONDAY THRU FRIDAY AFTERNOONS & WEEKENDS is calculated as 120 percent of the before noon 9 hole golf fee and rounded to nearest $0.50. SECOND 9 HOLE GOLF FEE • MONDAY THRU FRIDAY AFTERNOONS & WEEKENDS is calculated as 75 percent of the first 9 hole fee and rounded to nearest $0.50 increment. 6. 6. JUNIOR/SENIOR FIRST 9 HOLE GOLF FEE • MONDAY THRU FRIDAY BEFORE NOON b calculated as 65 percent of the regular 9 hole fee (#1) and rounded to nearest $0.50 increment. JUNIOR/SENIOR SECOND 9 HOLE GOLF FEE • MONDAY THRU FRIDAY BEFORE NOON is equal to the first round junk>r/senior 9 hole golf fee. 7.LEAGUE GOLF FEE FOR 9 HOLES begin a phase*out of the past discounting practice beginning in 2003. Current discount has been approximately 20 percent to the afternoon green fee. League fee discounts for the period 2002 through 2006 are depicted by the chart below. League fees are rounded to the nearest $0.25 increment through 2005. 2002 2003 2004 2006 2006 Discount to Aftsmoon Fm 20%15%10%S%0% Season Tickets 1.SENIOR SEASON TICKETS. Prices set so that purchaser recaptures the price of the season ticket after approximately 25 rounds at senior green fee pricing. Season Ticket prices rounded to the nearest $5.00 increment. Golf Car Fees 1. 2. FIRST 9 HOLE GOLF CAR FEE • MONDAY THRU FRIDAY BEFORE NOON b projected to increase in one (1) dollar increments every two (2) years beginning 2004. SECOND 9 HOLE GOLF CAR FEE • MONDAY THRU FRIDAY BEFORE NOON b calculated as 80 percent of the first 9 hole fee and rounded to nearest $0.50 increment. 3. 4. RRST 9 HOLE GOLF CAR FEE - MONDAY THRU FRIDAY AFTERNOONS & WEEKENDS b projected to increase in one (1) dollar increments every two (2) years beginning 2004. SECOND 9 HOLE GOLF CAR FEE - MONDAY THRU FRIDAY AFTERNOONS & WEEKENDS is calculated as 80 percent of the first 9 hole fee and rounded to nearest $0.50 increment. 5. 6. PULL CART FEES are projected to increase in $0.25 increments every two (2) years beginning in 2004 and are set to approximate a 25 percent relationship to the base 9 hole golf car fee CLUB RENTAL FEES are projected to increase in $0.25 increments every two (2) years beginning in J ORONO GOLF COURSE GOLF RATE STRUCTURE PAGE 1 OF 2 1997 ACTUAL 199B ACTUAL 1999 ACTUAL 2000 ACTUAL 2001 ACTUAL 2002 ACTUAL 2003 FROJECTED 2004 PROJICTED* 2005 PROJECTED 200$ PROJECTED* GOLF PEES MONMUmOERORENCnN nRSTOHOlE $7.75 $8.00 $8.00 $8.50 $9.00 $10.00 $10.00 $11.00 $11.00 $12.00 SCCQND9H0LE SS.SO $5.50 $5.50 $8.00 $6.00 $7.00 $7.00 $8.00 $8.00 $9.00 MON THRU Ff« AR E R NOON A lEEKEMTS • nRSTO^OLE $9.50 $10.00 $10.00 $10.50 $11.00 $12.00 $12.00 $13.00 $13.00 $14.50 SECONOQHOtE $7.00 $7.50 $7.50 $8.00 $8.00 $9.00 $9.00 $10.00 $10.00 $11.00 JUM0R6CNK)R-MONTIffU Ffl BEFORE NOON nRSTQHOLE $5.50 $5.50 $5.50 $8.00 $6.00 $6.50 $6.50 $7.00 $7.00 $8.00 SECONOOHOLE $5.50 $5.50 $5.50 $6.00 $6.00 $6.50 $6.50 $7.00 $7.00 $8.00 LEAQUE RATES $0.75 $8.75 $8.75 $9.00 $9.00 $9.50 $10.25 $11.75 $12.25 $14.50 SENDR SEASON TICKET $130.00 $140.00 $140.00 $150.00 $150.00 $160.00 $160.00 $180.00 $180.00 $190.00 GOLF CM FEES MON THRU FRI BEFORE NOON / nRSTQHOLE $7.00 $7.00 $7.00 $7.50 $8.00 $9.00 $9.00 $10.00 $10.00 $11.00 SCCOND9HCHE $7.00 $7.00 $7.00 $7.50 $8.00 $7.00 $7.00 $8.00 $8.00 $9.00 MON THRU FRIARER NOON AWEEKENDS nnsroHOLE $10.00 $10.00 $10.00 $10.50 $10.50 $11.00 $11.00 $12.00 $12.00 $13.00 SECONO9H0LE $8.00 $8.00 $8.00 $8.50 $8.50 $9.00 $9.00 $9.50 $9.50 $10.50 PUL CART $2.00 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2.75 $2.75 $3.00 CLUB RENTAL $2.50 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.25 $3.25 $3.50 RATE NOTES;1. * IndicalM rate increase years. 2. All rates are subfect to manegement Merpretation d prevaiflng market condMont. L_. ORONO GOLF COURSE GOLF RATE STRUCTURE PAQE 2 OF 2 2007 OflOJECTEO 2008 FROJECTEO* 2009 PROJECTED 2010 PROJECTED* 2011 PROJECTED 2012 PROJECTED* .2013 PROJECTED 2014 PROJECTED* 201$ PROJECTED 2016 PROJECTED* GOLF Fees MON IHRU n« BEFORE NOON FIRST OHOIE $12.00 $13.00 $13.00 $14.00 $14.00 $15.00 $15.00 $18.00 $16.00 $17.00 SECONDOHaE $9.00 $10.00 $10.00 $10.50 $10.50 $11.50 $11.50 $12.00 $12.00 $13.00 MON THRU FH AHER NOON A EEKENDS FITS! OHOIE $14.50 $15.50 $15.50 $16.50 $16.50 $18.00 $18.00 $19.00 $19.00 $20.50 SECQNDOHOIE $11.00 $11.50 $11.50 $12.50 $12.50 $13.50 $13.50 $14.50 $14.50 $15.50 JUNORISCNDR • MON n fftJ FRI BEFORE NOON rmsTsioiE $0.00 $8.50 $8.50 $9.00 $9.00 $10.00 $10.00 $10.50 $10.50 $11.00 SECONDOHOIE W.00___$8.50 $8.50 $9.00 $9.00 $10.00 $10.00 $10.50 $10.50 $11.00 LEAQUE RATES $14.50 $15.50 $15.50 $16.50 $16.50 $18.00 $18.00 $19.00 $19.00 $20.50 SCNDR SEASON TCKET $190.00 $210.00 $210.00 $225.00 $225.00 $245.00 $245.00 $260.00 $260.00 $275.00 GOLF CAR Fees MON THRU FTV BEfORE NOON RRSTOHOtE $11.00 $12.00 $12.00 $13.00 $13.00 $14.00 $14.00 $15.00 $15.00 $16.00 SECOND OHOLE $9.00 $9.50 $9.50 $10.50 $10.50 $11.00 $11.00 $12.00 $12.00 $13.00 MON THRU FRI AFTER NOON A !EEKEM)S FIRST OHOLE $13.00 $14.00 $14.00 $15.00 $15.00 $16.00 $16.00 $17.00 $17.00 $18.00 S£COM)OHOIE $10.50 $11.00 $11.00 $12.00 $12.00 $13.00 $13.00 $13.50 $13.50 $14.50 pat CART $3.00 $3.25 $3.25 ___$3.50___$3.50 $3.75 $3.75 $4.00 $4.00 $4.25 CLUB RENTAL $3.50 $3.75 $3.75 $4.00 $4.00 $4.25 $4.25 $4.50 $4.50 $4.75 RATE NOTES:1. * Indicates rate incresM years. 2. AH rates are subject to management Interpretation of prevailing ntarket corMfitions. A A ' L to.’-: * ''S' u * .F M m.. ?Vr ,• *■ ORONO GOLF COURSE Golf Facility Operational Audit Capital Improvement Contents 1 . Schedule of Equipment Replacement 2 . Schedule of Capital Improvement 23 23 Rcpand March 30.2002 All inquiries rejaiding this document should be directed to: McMvrcbIc Golf Management, Inc. AlMcMufchie 1810 W. 31st Street Minneapolis, Minnesott SS408 (612) 82M28S . » rrt 4»». > *I /vy. 'i:- ORONO GOLF COURSE SCHEDULE OF EQUIPMENT REPLACEMENT FoMhePeilod 2002 through 2016 J • ^ * |-rr T li i^r' ORONO GOLF COURSE Golf Facility Operational Audit Operating Proforma Cantcnta 1. Profonna Methodology 2. Operating Proforma 3. Revenue Analysis 24 25-26 27-28 hcpand: March 30.2002 AH inquiiies regarding lUs document should be directed to: McMurchIc Goir Managcmtnt, lac. AlMcMurchie 1810 W. 31st Sire« MinneapoUs. Mhmesott SS408 (612)823-4283 ^- ^ .4mv iMUd ORONO GOLF COURSE OPERATING PROFORMA METHODOLOGY Fininclal Organization The operating proforma format is consistent with the City's existing format of financial reporting. However, the proforma is executed on a cash basis, defining the operational impact to cash and does not reflect annual depreciation amounts beyond the year 2001 . Projection Methodology 1.AH revenues from green fees, season tickets, and golf car fees derived from rate and volume analysis preceding this section. Consistent with municipal golf facilities, proforma rates assume state saljBs tax of 6.5 percent backed out post sale. 2. 3. 4. 5. Golf Car Rentals. Food & Beverage, and Golf Shop revenue increases 3 percent annually. Non-operating revenue (investment earnings) forecast to increase 5 percent Annually. Annual rate of inflation to operating expenses assumed: 3 percent. Capital Improvement derived from schedule preceding this section (page 21), creating a capital reinvestment rate of approximately 6 percent annually over the 15 year projection (2002 - 2016). Operating Margins 1.Timeline • operating margin stabilization for overall facility is depicted below: • 2002 16 percent • 2003 26 percent • 2004 • 2005 29 percent • 2006 stabiOzathn 30 percent Future Factors The following is a partial Fist of factors that could influence future operating results: 1 . Competitive changes in the current local golf marketplace. 2.Environmental. Change in regulations governing waterways, irrigation permitting, water recycling, Change in regulations governing fertilization and/or pesticide usage. 3.Other Regulatory Agencies. Interpretations and enforcement of A.O.A. (American's with Disabilities Act). Continued expansion of O.S.H.A. regulations. 4. 5. Influence of labor unions to current and/or future salary and wage structures. Changes in the national economy and/or local economic conditions in general. The golf business has historically been healthy through recessionary periods. As demographics and other market factors change, the golf business could feel effects of future ecorwmic recessions. ORONO OOur COURSE - OPERATING PROFORMA Prepared March 30, 2002 Aatumetloe t997 ^998 1999 2000 200 f 2002 2002 2004 2008 OeEPATtNO aEVENUe OreinFMt QoE Car n«il«li QcEShep 16S.139 3t.S48 15.508 8.031 186.031 38.254 15.162 5.807 180.905 38.008 16.220 6.308 159.890 39.215 14.412 5.605 119,033 29.515 12.318 4.791 173.713 34.000 15.000 8.000 210.576 35.020 15.450 6.180 230.631 36.071 15.914 6.385 237.123 37.153 16.391 2999 250.233 38.267 16.883 TOr/CREimC COST OP SALES Cost ol Salat 3.0% 218.228 11.782 223.344 12.178 210.529 14.458 219.122 12.789 166.557 8.505 228.713 14.000 267.226 14.420 288.980 14.853 797,223 15,298 312.136 15.757QROsspfvnr208.464 211.168 205.071 208.333 157.962 214.713 252.806 274.128 281.925 296.379 OPESATINO EXPENSES SaliHat A Wagas 3.0%65,478 68.343 68.128 67.102 71.781 73.934 76.152 78.437 80.790 83.214 Rtilftinanl ConlrlNiHons 3.0%4.666 5.005 7.235 5.813 6.168 6,353 6.544 6.740 6.942 7,150 HaaNi A Lffa Ifitifrafiea 3.0%3.772 3.952 2.163 4.440 4.920 5.068 5.220 5.376 5.538 5.704 Prafattlonal Sarvicat 3.0%2.207 2.240 2.804 2.050 2.420 2,493 2.567 2.644 2.724 2.805 Oparaling A Malnl. Supplat 3.0%8.758 8.035 11.265 10.014 11.016 11.346 11.687 12.037 12.399 12,771 a 6—* a ir^a,a ^-----------3.0%2.542 3.825 4.768 6.003 6.346 6.536 6.732 6.034 7.142 7.357 Rant A Equipmam 3.0%7.304 9.083 0.020 0.604 9.538 9.824 10.119 10.422 10,735 11.057 Malnlananca A Rapairt 3.0%11.149 16.025 14.687 17.001 19.234 19.811 20,405 21.018 21.648 22.207 MmfNnniraifva i^naiyat 3.0%10.610 10.950 13.200 14.400 15.550 18.016 16.407 18.092 17.502 18.027 Ccmmunicatlonf 3.0%1.643 2.181 1.094 944 1.170 t.214 1.251 1.288 1.327 1.387 Offica SuppNai 3.0%230 1.320 526 374 187 500 515 530 546 583 Prtnllng A AiNarIliing 3.0%5.600 4.185 5.437 6.150 5.743 5,015 6,093 8.276 6.464 8.858 Ifitufanca . 3.0%14.760 14.484 16.038 17.568 16.650 17.150 17.664 18.194 18.740 19.302 Other Eapeniat 3.0%1.786 1.585 3.916 2.808 1.524 3.000 3.090 3.183 3.278 3.377 TDTNLOPER EXPENSES 140.505 152.003 161.300 164.361 172.^56 170.161 184.536 190,072 105.774 201.648 NET OPERATINQ INCOME 65.959 58.263 43.771 41.072 (14.294)35.552 68.268 84.055 86.150 04.731 Nal OparalInQ Margin 30%26%20%10%(»%)18%26%29%29%30% NON-OPERATtNQ REVENUE hwaatmani Eaminga 5.0%15,887 14.976 3.203 25.887 15,300 16.085 16.868 17.712 18.597 19.527 NON^OPERATINQ EXPENSES 11.931 15.408 15.300 18.001 18,000 16,000 21,000 25.000 33.000 15.000 Oabl Sarvtoa Flaad 0 0 0 0 0 0 0 42.215 42.215 42.215 1QTN.NQNOPBIEXP 11.931 15.408 15.390 18.901 18.000 18.000 21.000 67.215 75.215 57.215 NET INCOME CLOOS}80.715 57.831 31.875 48.988 (16.094)33.617 64.136 34.552 29.532 57.043 CurmAiMw 69.715 $27,548 1 59.121 208.079 191,085 224,702 288.839 323.291 352,024 409,987 ORONO GOLF COURSE • OPERATING PROFORMA Prepared March 30, 3002 OFINATINO REVCNUE OraonFMt Ckii Car Rwilab Food A Bauwaga QoVShop Aiaumptlon 2 007 2000 2000 2010 201 1 2012 201$2014 2012 256.009 30.415 17.380 6.056 266.123 40.590 17.011 7.164 272.251 41.816 10.448 7.370 202.515 43.070 10.002 7.001 280.016 44.362 10.572 7.029 302.100 45.603 20.150 0.063 300.007 47.064 20.764 8.305 320.053 40.476 21.30b 0.555 327.360 49.930 22.026 6.011 201$ 330.007 51.420 22.600 9.076 TOT/6. REVBAJE COST OF SALES Coil of Salat 3.0% 310.760 16.230 331.796 16./17 339,004 17,210 352.180 17J35 360.770 16.267 376.016 10.815 305.120 10.370 308.470 19.061 408.139 20,559 423.000 21.176 QRGSSmORT 303.530 315.079 322.675 334.453 342.511 357.201 365.750 370.509 387.579 401.923 OFEHATINO EXPENSES SalMtMAWaoM 3.0%05.710 66.282 00.030 03.650 • 96.468 90.362 102.343 105.413 108.575 111.832 Rallraffiani Cooirlbiillofit 3.0%7.365 7.500 7.613 0.048 8.209 0.530 0.704 9.056 0.330 0.610 Haaih A lia Insuranca 3.0%5.675 6.051 6.233 6.419 6.612 6.010 7.015 7.225 7.442 7.665 Frof aatlooal Sandoaa 3.0%2.890 2.976 3.066 3. ISO 3.252 3.350 3.450 3.554 3.660 3.770 Oparaiog A MaN. Supplat 30%13.154 13.546 13.955 14.373 14.005 15.240 15.706 16.177 16.663 17.163 Haaf. Lighl. Povtar 3.0%7.577 7.005 6.030 0.200 0.520 0.704 9.040 9.319 9.500 0.667 Rant A Equipmant 3.0%11.300 11.731 12.002 12.445 12.010 13.203 13.590 14.007 14.427 14.660 Maimananca A Rapilrs 3.0%22.966 23.055 24.365 25.006 25.049 26.624 27.423 20.246 20.003 29.066 Adminittrativo Cliargas 3.0%10.560 10.125 10.600 20.200 20.090 21.525 22.171 22.836 23.521 24.226 Communlcallons 3.0%1.408 1.450 1.404 1.530 1.504 1.632 1.601 1.731 1.783 1.637 Offloa SuppOat 3.0%560 507 615 633 652 672 602 713 734 756 Priming A AdiMiliiing 3.0%6.657 7.063 7.275 7.493 7.718 7.050 0.100 8.434 0.607 0.947 Iniuranca 6.0%10.061 20.477 21.002 21.724 22.376 23.047 23.730 24.451 25.105 25.940 Olliar Etpantat 3.0%3.4#;'3.502 3.600 3.000 3.014 4.032 4.153 4.277 4.406 4.538 TOTm.OPCR EXPENSES 207.607 213.020 220.346 226.056 233.765 240.770 248.001 255.441 263.104 270.090 NET OPERATINO INCOME 95.842 101.151 102.330 107.407 108.746 110.422 117.740 123.060 124.475 130,025 Nat OparaHng Maigln 30%30%30%31%30% 31% 31%31%30%31% NON-OPEilATINO REVENUE fnvasimam Earrdngt 5.0%20.503 21.529 22.605 23.735 24.022 26.168 27.477 20.050 30.293 31.000 NON-OPERATINO EXPENSES CapOal tmprovamani Par Sdiadula 25.000 35.000 22.000 29,000 37.000 25.000 27.000 25.000 45,000 21.000 DabI Sarvica Fbad 42.215 42.215 42.215 42,215 42.215 42.215 42.215 42.215 42,215 42.215 TDT/6.NONOPEREXP 67.215 77.215 64.215 71.215 70.215 67,215 60.215 07.215 87.215 63.215 NET INCOME (LOSS}40.130 45.465 60.720 00,017 54.454 75.376 76.011 84,703 67.553 09.518 Cuffiutol/Ma 459.097 504,562 565,262 025.299 670,752 755.126 831,139 91S.B42 003,395 1,002,913 SUPPLEMENTAL INFORMATION w^e*»r«y^»<i»y'«*' ^ ^-*>i ' »MMM» t ^ *1^ OnONO OOki^ COURSE • REVENUE ANALYSIS Prepared March 30, 2002 Aaaumptlon 1907 f9?'0 1999 2000 2001 2002 2002 2004 2000 fO0t REVENUE FinISIM*Variable 13.708 13.053 12.744 11.356 0.137 12.060 14,271 14,941 14,941 14,941 OtemfadQfMnFM 3.0%$9.20 $9.72 $0.75 $10.54 $10.55 $10.07 $11.19 $1l.5;i $11.87 $12.23 Omo Fm novaniM 126.850 126.075 124,254 119.692 05.045 131.050 159.726 172.244 177.411 102,734 S«mdOHoto Variable 958 970 919 091 663 900 1.065 1.115 1.115 1,115 DMOImQ %MW&n rW 3.0%$6.54 $6.75 $6.75 $7.11 $7.57 $7.80 $0.03 $6.27 $0.52 $0.70 ri[6.265 6.602 6.203 6.335 5.019 7.017 0.553 9.223 9.500 9.705 Senior 0 Hoto Varlabto 1.020 1.395 1.416 1.629 1.248 1,440 1.704 1.704 1.704 1.704 QimiFm PerSdiedula $5.16 $5.16 $5.16 $5.63 $5.63 $6.10 $6.10 $6.57 $6.57 $7.51 Often F—nawnue 5.263 7.198 7.307 0,171 7.026 0.704 10.394 11.721 11,721 13.300 Junior 9 Hole Variable 460 524 493 530 394 540 639 069 669 669 QieenFee PerSchadUb $5.16 $5.10 $5.16 $5.63 $5.63 $6.«0 $6.10 $6.57 $6.57 $7.51 I12.374 2.704 2.544 3.029 2.218 3.294 3.690 4.395 4.395 5.024 LeegueOHole Variable 2.046 1.092 1.797 1.030 1.463 1.000 2.130 2.230 2.230 2.230 11ORorSdiodule $0.22 $0.22 $6.22 $0.45 $0.45 $0.92 $9.62 $11.03 $11.50 $13.62 Qieen Fm Revenue 16.010 15.552 14.771 15.464 12.362 10.056 20.491 24.597 25.645 30.373 Seaton Tkhatt Variable• •62 54 45 44 53 50 50 50 50 50 Seaton Tidwt Fee PerSdiedUla $122.07 $131.46 $131.46 $140.05 $140.65 $150.23 $150.23 $169.01 $169.01 $170.40 Qiean Fee Ravenna 7.560 7.099 5.916 6.107 7.465 7.512 7.512 6.450 0.450 0.020 GREBIFEE REVENUE 165.139 166.031 160.995 159.000 119.933 173.713 210.576 230.631 237.123 250.233 QoN Car Ranlals 3.0%.31.548 36.254 36.006 39.215 29.515 34.000 35.020 36.071 37,153 30.267 Food A Severaoe 3.0%15.500 15.162 16.220 14.412 12.310 15.000 15.450 15.914 16.391 16.603 (MSh^________________3J)%_____6.031 5.697 6.300 5.005 4.791 6.000 6.100 6.365 6.556 6.753 ANCtliWnDC^53.007 57.313 50.534 50,232 46.624 55.000 S6,eso 56.349 60.100 61.903 TOT^REVENUE 210.226 223.344 219.529 219.122 166.557 220.713 267.226 200.960 207,223 312.136 ORONO GOLF COURSE • REVENUE ANALYSIS Prepared March 30, 2002 Aaeumptleii 2007 2000 2000 2010 2011 2012 2012 2014 2010 2010 IliVENUE FInl OHola SlabNiied 14.041 14.941 14.941 14.941 14,941 14.941 14.941 14,04t 14.941 14.941 Blended Green Fe«9.0%SI2.60 $12.98 $13.36 $13.77 614.16 $14.60 $15.04 $15.49 $15.96 $16.44 Green Fee Revenue 180.216 193.862 199.678 205.660 211.030 218.193 224.739 231.401 230.426 245.579 Second 9 Mole StabMfed 1.115 1.115 1.115 1.115 1.115 1.115 1.115 1.115 1.115 1,115 DIendod Green Fee 30%$9.04 $9.31 $9.59 $9.00 $10.17 $10.40 $10.79 $11.12 $11.45 $11.79 Gieen Fee Revenuo to.o/s 10.301 10.692 11.013 11.343 11.604 12.034 12.395 12.767 13.150 Senior 9 Hole StabaUed 1.784 1.704 1.704 1.784 1.784 1.704 1.704 1.704 1.704 1.704 OieenFee PerSchedub $7.51 $7.90 $7.90 $8.45 $0.45 $9.39 $9.39 $0.06 $9.86 $10.33 Green Fee ReeeiHM 13.398 14.236 14.236 15.075 15.075 16.752 16.752 17.590 17.590 18.429 Junior 9 Hole StabVUed 669 669 669 669 669 669 669 660 669 669 OieenFee For Schedule $7.51 $7.90 $7.90 $0.45 $0.45 $9.39 $9.39 $0.06 $0.06 $10.33 115.024 5.330 5.330 5.653 5.653 6.202 6.282 6.506 6.506 6.011 Lee(|ue9Hole StabKUed 2.230 2.230 2.230 2.230 2.230 2.230 2.230 2.230 2.230 2.230 OieenFee Per Schedule $13.62 $14.55 $14.55 $15.49 $15.49 $16.90 $16.90 $17.04 $17.04 $10.25 Gieen Fee Revereie 30.373 32.446 32.446 34.543 34.543 37.007 37.607 30.703 39.703 42.920 Seaton Hckelt StabHIred 50 50 50 50 50 50 50 50 50 50 Season Tldcet Fee Per Schedule $170.40 $197.10 $197.10 $211.27 $211.27 $230.05 $230.05 $244.13 $244.13 $250.22 Green Fee Revenue 0.920 9.059 0.050 10.564 10.564 11.502 11.502 12.200 12.200 12.011 QBBENFEE REVENUE 256.009 266.123 272.251 282.515 289.016 302.100 300.997 320.053 327.360 330.907 God Car Rerdals 3.0%39.415 40.590 41.616 43.070 44.362 45.603 47.064 40.476 49.930 51.428 Food A Deverago 3.0%17.389 17.911 16.446 19.002 19.572 20.159 20.764 21.306 22.020 22.669 God Shop 3.0%6.956 7.104 7.379 7.601 7.029 0.063 0.305 0.555 0.011 9.076 ANCU>nVRE\€NUE 63.760 65.873 67.643 69.672 71,763 73.915 76.133 78.417 80,769 03.192 TOT/CRBeAC 319.709 331.7S6 339.694 352.100 360.770 376.016 305.129*390.470 400.130 423.099 . I . . '^1*1 r «I ^1 __ ~ ^ajaammaM ORONO GOLF COURSE Golf Facility Operational Audit Finance Plan Contents 1. 2. 3. 4. Summary of Project Cost Schedule of Amortization t Summary of Projected Cash Flow Analysis of Supportable Construction Costs 29 29 30 31 Rqnted: March 30.2002 AU inquiries regarding this document should be directed to: McMurchie Golf Management, loc. AI McMurchie 1810 W. 31st Street lis, Minnesota 35408 (612) 8254283 ! J ORONO GOLF COURSE FINANCE PLAN Summary of Projaet Coat toot 2009 TOTAL Holo RMovallon OubhoiiM Constfuction Landscaping Ftimilijra. Ftaturat. and Equipmant FinandnQ/Davaiopmani Costs 60.000 38.000 0 0 5.000 0 232.000 15.000 25.000 35.000 60.000 270.000 15.000 25.000 40.000 Annual Oavalopmanl Budgat Total Oavalopmant Budgat 103.000 307.000 410.000 $410,000 Sehadula of Amortiiation Assumes 100% financing of the project through either internal loan or issuance of gross revenue bonds. Terms of either loan vehicle are assumed to be the same; 15 year loan term at 6% interest. f VTm January 2003 paymtni 0.00 iniarasi • •% 24.600.00 0.00 ‘ Loan Balanea 8410.000 1 January 2004 42.214.73 24.600.00 17.614.73 410.000.00 2 January 2005 42.214.73 23.543.12 16.671.62 301.326.36 3 January 2006 42.214.73 22.422.82 10.791.01 371.536.47 4 January 2007 42.214.73 21.235.30 20.079.43 350.557.04 5 January 2006 42.214.73 19.976.54 22.236.10 326.318.65 6 January 2000 42.214.73 16.642.25 23.572.40 304.746.36 7 January 2010 42.214.73 17.227.00 24.986.64 270.759.52 8 January 2011 42.214.73 15.728.69 26.466.05 253.273.47 9 January 2012 42.214.73 14.130.52 26.075.21 225.106.26 10 January 2013 42.214.73 12.455.01 29.759.72 105.438.54 11 January 2014 42.214.73 10.669.43 31.545.30 163.693.24 12 January 2015 42.214.73 6.776.71 33.436.02 130.455.22 13 January 2016 42.214.73 6.770.43 35.444.30 05.010.02 14 January 2017 42.214.73 4.643.77 37.570.06 57.430.06 15 January 2016 42.214.73 2.389.51 .39.825.23 17.614.73 Tetaia 633.220.05 247.021.00 410.000.00 ■--f-icia ORONO GOLF COURSE Summary of Projacted Cash Flow from Oparationi Praparad March 30, 2002 1907 1999 1999 2000 2001 2002 2003 2004 200S * 1997 through 2001 • Cipitij liiproytmfht amounti roprtiirt ictutl dtprtdalion tipomot. 2009 TOTAL REVENUES 233.913 239.320 222.732 245,009 191.957 244.779 294.094 306.992 315,920 331.663 OPER. EXPENSES 152267 165.091 175,759 177,150 190,951 193.191 196.956 204.925 211.072 217.405 CAPITAL aiPROVlir 11.931 15.409 15.399 19.901 19.000 19.000 21.000 25.000 15,000 NET CASH FLOW §9.715 57.931 31275 49.959 C16294)33.617 94.139 79.797 71.749 99.259 DEBT SERVICE 0 0 0 0 0 0 0 42.215 42215 42.215 DEBT COVERAGE RATIO 1.92 1.70 235 NET INCOME §9.715 • 57.931 31275 49.959 (16.994)33.617 C4.139 34.552 29.533 57.043 CUMULATIVE • §9.715 127,546 159.121 206.079 191,065 224,702 286.640 323.392 352.925 409.966 2007 2009 2009 2010 2011 2012 2013 2014 2015 2019 TOTAL REVENUES 340272 353.325 362.499 375.923 395.700 402.194 412.606 427.320 439.432 454.907 OPER. EXPENSES 223.927 230.945 237.564 244.691 252.032 259.593 267,380 275.402 293.693 292,174 CAPITAL IMPROVMT 25,000 35.000 22.000 29.000 37.000 25.000 27.000 25.000 45.000 NET CASH FLOW 91.345 97.990 102,935 102232 96.669 117.591 119226 129.919 109.769 141,733 DEBT SERVICE 42.215 42215 42215 42215 42215 42215 42215 42215 42215 42,213 DEBT COVERAGE RA1 2.16 2.06 2.44 2.42 229 2.79 2.90 301 290 336 NET INCOME 49,130 45.465 90.720 60,017 54.453 75.376 76,011 §4.703 67254 SB,S18 CUMULATIVE 4S9.O90 504.563 565.283 62S.300 679.753 755.129 631.140 915,843 963,397 1.052.915 ORONO GOLF COURSE • GOLF FACILITY RENOVATION Analyais of Supportoblo Construction Costs Mortgage Financing Scenario - Prepared March 30. 2002 NET CASH FLOW YEAR CASH FLOW 2002 $33,617 2003 $64,138 2004 $76,767 2005 $71,748 2006 $99,258 2007 $91,345 2006 $87,660 ASSUMPTIONS Starting Year (Financial Time Linej 2002 Debt Coverage Ratio 1.3 Amortization Period 15.00 Interest Rets 6.00% Points 0.00% Bond Issuance Cost $20,000 Short Term Investment Rate 5.00% Operating/Oebt Service Reserves $0 Monthly Loan Amortization Rate 0.00858 Annual Loan Amortization Rate 0.10296 Monthly Debt Service 3,518 Annual Debt Service 42.215 SUPPORTABLE LOAN AMOUNT Stabilized Cash Row - 2004 76,767 Coverage Ratio 1.3 Income Available for Debt Service 59,052 Mortgage Constant 0.10296 Sueeortable Lean Amount $573,539 SUPPORTABLE CONSTRUCTION COST Less: Points and Bond Issuance Costs Construction Period Interest (Year 1) Construction Period Interest (Year 2) Reserve for Operating Shortfalls Total Raaarva Add: Interest Income Construction Fund Interest Income (Yr. 1) Construction Fund Interest Income (Yr. 2) Reserve Interest Income (Yr. 1) Reserve Interest Income (Yr. 2) Net Deductions SuoDortable Construction Cast ---- (20.000> 0 (25,000) 0 ($25.0001 15,350 0 0 0 (29,650) $543,889 M COMMP.n meeting MAY 26 2002 REQUEST FOR COUNCIL ACTION Cl IY OF ORONO DATE: May 28,2002 ITEM NO./3 Department Approval: Naaic Gregory A. GapfM Title Director of Public Services Administrator Reviewed:Agenda Section: Public Services Director’s Report Item Description: Approve Purchase of Docks The year 2002 Park Fund Capital Outlay Budget included $7,000 for the purchase of two roll in docks for use on public lake access points. These new docks will replace old wooden docks. We have solicited quotations for these docks and are recommending purchase of the docks from Mullin Marine Brokerage, Maple Plain Minnesota for $6,810. This cost includes two 32 foot aluminum docks with vinyl decking plus three additional 8 foot dock sections. These additional sections will be used to extend several existing docks that are too short. COUNCIL ACTION REQUESTED: Motion to approve the purchase of new docks from Mullen Marine Brokerage, Maple Plain Minnesota iit the amount of $6,810, to be funded from the year 2002 Park Fund Capital Outlay Budget. i i J L REQUEST FOR COUNCIL ACTION roiiMoii meeting may 2 8 2002 Cl IY Uh ORONO DATE: May 28.2001 ITEM NO.: IH Department Approval: Name Gregory A. Gappa Title Director of Public Services Adminbtrator Reviewed:Agenda Section: Public Services Director’s Report Item Description: Award Contract for Sewer and Water Utilities SCADA System Introduction The year 2002 Capital Outlay budget includes funding for the installation of a Supervisory Control and Data Acquisition (SCADA) system for the water and sanitary sewer systems. This item was approved at a Council work session last year during the annual budget approval process. Below is a summary of information that was presented at the work session describing this project. The purpose of the SCADA system is to monitor the City’s two water plants and 45 sanitary sewer lift stations. This would be a radio-based system with a main control unit located in the Public Works building and a secondary control unit at the Navarre Water plant The system would detect alarms at the water plants and lift stations and then send a signal to the main control unit which would then call the public works standby employees’s pager and alert them of the alarm. This system will require repeaters at the two water towers to pick up the signals from the remote units at the lift stations, and then relay them to the main control unit. A radio frequency license w ill be required to install the SCADA system. The current warning system consists of a horn and flashing light at each facility. We are dependant on the neighbors or police department to report an alarm to the public works standby person. This system is problematic because of the dependance on people to report the alarms and the number of steps to get the message to public works. A resident calls 911, or the county dispatch center in Golden Valley, to report an alarm. The dispatch center then radios the police department of the alarm. The police officer then has to notify the public work’s standby person of the alarm. The main problem w ith this system is that many times no one hears or sees the alarm signal right aw ay and by the time the alarm is reported we have lost valuable time in correcting the problem. Delays in reporting of alarms can result in sew age backups in homes. For the Highway 12 water system many alarms go unreported until the systcni ains out of water or the tower overflows. Several times in the past, large amounts of water were wasted when the Highway 12 water tower overflowed all weekend. There have also been occasional problems with messages getting from the police to public works if the officers aiC involved in other more serious matters. The City of Orono has a large number of lift stations in the system which greatly increases the chances of lift station alarms. Page 1 of 4 There are about 2,000 sewer accounts and 1,000 water accounts in Orono. A logical cost split could be to split the main control unit, and repeater costs 2/3 to 1/3 between the sewer and water funds respectively. The remote units at the plants and lift stations could then be charged to the appropriate funds. Below is a list of the estimated costs for budgeting purposes Cost of Main Control Unit at Public Works Building S90.000 F«timatgd Cost Repeaters at Two Water Towers $40J These costs would be split 2/3 sewer fund and 1/3 water fund Fstimated Cost for Remote Units is S8.000 per Site The Sewer Fund cost to monitor all 45 lift stations at an estimated cost of $8,000 per unit would be $360,000. The long term goal should be to eventually monitor all of the lift stations. This would virtually eliminate our dependence on neighborhood residents and the police to report alarms and notify public works. We have selected the top ten lift stations based on size and potential for property damage in the event of a malfunction. The proposed project plan is to budget for the installation of the main control unit and repeaters in 2002, remote units for the water plants, and installation of some of the lift station remote units. In subsequent years money should be budgeted for the installation of more lift station remote units based on a priority ranking of the lift stations. SC ADA Design and Bidding The SCADA system plans and specifications and competitive bidding process have been completed. The bid opening was held on Wednesday, May T*. Four bids were received for this project with the lowest responsible bid from Automatic Control Systems, Roseville Minnesota. This company specializes in municipal SCADA systems and their systems are used through the metro area. We have worked with this company on service calls on our existing control systems and have been satisfied with their service work. Page 2 of 4 A Below is a tabulation of the estimated project costs for the system, the actual bid costs from Automatic Systems, and project cost allocations to the water and sewer funds. The main equipment costs are split 2/3 sewer fund and 1/3 water fund based on 2,000 sewer customers and 1.000 water customers. Estimated Base Project Costs Base Bid Price Sewer Fund Water Fund Main Control Unit $90,000 $62,830 $42,000 $20,830 Water Tower Repeaters $40,000 $33,000 $22,000 $11,000 Water Plants Remote Units $16,000 $13,000 $13,000 Subtotal Base Bid Items $146,($108,830 $64,000 $44,830 Alternate No. 210 lift Station Remote Units Alt. No. 2 Bid Price $80,000 $65,498 $65,498 Total Base Bid & Alt. 2 $226,($174328 $129,498 $44,830 Staff Recommendation Historically, the Sewer Fund Capital Budget has included $90,000 for lift station rehabilitation projects. All of the major projects to convert the original wet/dry well lift stations to submersible lift stations have been completed and the entire West Femdale system lift stations have been replaced. The lift station remote units were bid as an alternate to provide flexibility on the number of lift station remote units that would be installed this year. The alternate bid price of $65,498 to install ten lift station remote units is a good price, so we are recommending accepting the alternate to install the remote units at the top ten priority lift stations. There is a total of 46 lift stations in the system. The installation of the remaining remote units can be completed over the ne.\t several years depending on the amount of funding available each year. Page 3 of 4 The sewer fund cost for installation of the main components of the SCADA system and the ten lift station remote units will be $ 129,498 this year. This is $40,000 more than the $90,000 annual capital budget amount for the Sewer Fund In order to expedite the SCADA system inst'^llation at the ten highest priority lift stations, we arc recommending spending $130,000 this year and $50,000 next year to average $90,000 per year in Sewer Fund Capital Outlay spending. The Sewer fund has an adequate balance to support the proposed Capital Outlay Budget The $44,830 prorated cost share for the Water Fund will complete the SCADA system for the two water plants and we are recommending approval of this work. The SCADA system will also provide for monitoring of door alarms at the two water plants. The Water Fund has an adequate balance to support the proposed Capital Outlay Budget COUNCIL ACTION REQUESTED: Motion to award contract to Automatic Systems Company, Roseville Minnesota for the installation of a SCADA system. The award to include Base Bid, $108,830.00 and Alternate No. 2. $65,498.00 for a total contract amount of $174,328.00. Motion to approve a budget adjustment for the Year 2002 Sewer Fund Capital Outlay Budget in the amount of $129,498.00 for the Sewer Fund's prorated share of the Automatic Systems Company contract for the installation of a SCADA system. Motion to approve a budget adjustment for the Year 2002 Water Fund Capital Outlay Budget in the amount of $44,830.00 for the Water Fund’s prorated share of the Automatic Systems Company contract for the installation of a SCADA system. Page 4 of 4 ‘v rx Vi BONESTROO ROSENE ANDERLIK U @ 6516361311 05/23/02 08:16 :02/02 N0:720 t(\i Bonestroo ^jRosene Anderllk & Associates Engineers 6 Architects May 23.2002 MTfftifM. aoitm. tintmiik mt$ An*f*M*i Iih it »i Afie Swploye# Owr>ca c 0„Mur,o. Pf • M I -« 'T.. Oknft N . «,♦ Cl • «ooc.f *1 U«.«< W. K • lr*fiy a. POlirrtn««. I'l trn.er CoamIIMii*: !(•••■*■•• * »0«-n.' I I . I...r,,'l l.. IT . Si.hiifil Ir !.««».. Pt • iu»»r M H».Un t PA A.I.CI.I. PiMtH.*!*'»«•«►< A tiofiJc-P. fi . (ftmr.i • I'li-rini' PI .lf.iH.itl IT .OJ.NlOlnaoi.iK * C.Nr?i?.u!r‘^ r B-ulirnmn I'l * Ir.. * f.CA Pi - * r AnOrnon « • ^ « * |>«virlA fwiortlKn MM A, • »* ri'.iS • % rt . .r.ro.,.ttfr.UHnn H • J-"«l« Moi-«A PI .Mai.P '-n'-n « * ' l in.iriUiil i.el »»l • fhunw^A 5yrH> • Virlilui* J J.1M1 »-n • fJ.*!# A fjt«vn H • TlwrtVIS A »ntitlui PC irnhnti J l>i%e(y Offlcti: Si PmsI M f «o.wl /ivi W.liruir MN • Mrl • Clin.jyh. H WreiltP-cnrn Honorable Mayor and City Council CityofOrono 27S0 Kelley Parkway Orono. MN 55356 Rc‘ Supervisoiy Control and Data Acquisition Systf nt Project Boncitrod FUe No. 139*01-lO Recommendation of Conuact Award Honorable Mayor and City Council: Bids were opened fbr the project stated above on Weiresday, May 22.2002 at 10:30 A.M. Ttwsmit^ herewith ire ten (10) copies of the bid tabulation for your mfonnation and file. Copies will also be distnbuted to each bidder. There were 1 total of Four (4) bids. The following summarizes the results of the bids received: CUJBUttt Lew Autonuitic Systems Co. #2 USFilter Control Systems «3 In Control. Inc. #4 bistnunent Control Systems, Inc. $142,06'),00 tmiHASlU8.t30.Q0 $109,946.00 $133,000.00 ilftrnilfiYr * $33,508.00 $65,498.00 S37A10.00 $71.88500 $51,000.00 $97,000.00 $72,720.00 $104,711.00 The low bidder on the project was Automatic Systems Co. with a Base Bid of $108,830.00. This compares to the Engineer ’s Estimate of $150,000.00. These bids have been reviewed and found to be in order. All of the above Contractors have proven they are capable of peifoiroing the work associated with this type of project. If the City Council wishes to award the project to the low bidder, then Antomotlc Syitoms Co. should be awarded the project on the Base Bid Amoirat of S10IA30.00. Should you have any questions, please feel free to contact me at (651) 604-4785. *.* Yours very truly. BONESTROa ROSENE. ANDEiO.K A ASSOCIATES. INC. Chad B. We/tbrook, P.E. EiWlosures • • •• 0mm mmmi REQUEST FOR COUNCIL ACTION r—tM^.i v !E uT»NO MAY 2 6 2002 CITY OH ORONO DATE: May 28,2002 ITEM NO.: 15 Dcpartmcat Approval: Name Gregory A. Gappa Titk Director of Public Services Administrator Reviewed:Agenda Section: Public Service Director’s Report Item Description: Golf Course Seasonal Employees Golf Course Seasonal Employees are hired under two different provisions of the PERA rules. Several employees will be hired under the 6-month rule which allows unlimited earnings for a 6- month maximum time period. These are the main employees with the majority of the hours during the season. The remainder of the employees work fewer hours and will be hired under the PERA maximum earnings provision which limits earnings to $425 per month without any restrictions on the number of months worked. The Council previously approved a pay range and seasonal employees for the golf course. When this list of employees was approved in April all of the positions, had not been filled. We are requesting iq)pioval to hire Rodney Jensen as a Golf Course Seasonal Employee at an hourly pay rate of S7.S0 under the monthly maximum earnings provision of the PERA rules. COUNCIL ACTION REQUESTED: Motion to hire Rodney Jensen as a Golf Course Seasonal Employee at an hourly pay rate of $7.50 under the monthly maximum earnings provision of die PERA rules. rniiM/'.i meeting M*Y 28 2002 REQUEST FOR COUNCIL ACTION Cl 11 OF ORONO DATE; May 24,2002 ITEM NO: jb Department Approval: Naaic RonMoorse Tilk City Administrator Administrator Reviewed: _________________»______________________ Agenda Section: City Administrator's Rqx>rt Item Description: Payment Requests - Long Lake Fire Station The City has received Application and Certificate for Payment No. 1 from Rochon Construction, the general contractor, in the amount of $ 18,512.60. This pay request is for the cost of the construction bond and partial mobilization. Both the architect and project manager have reviewed the pay request and reconunend approval. The City has also received the following invoices for payment: 1. Kirk Program Management in the amount of $4,625.00 for project management services. 2. GME Consultants, Inc. in the amount of $5,359.46 for construction observation and testing services for the soil correction work on the site. COUNCIL ACTION REQUESTED: Motion to approve Payment No. 1 in the amount of $18,512.60 to Rochon Construction, and to approve the pa>'ment of $4,625.00 to Kirk Program Management, and $5,354.46 to GME Consultants, Inc. f # BKVO R O U r lUNartfiMSnM MbiMipoli. MN SS40I Hiom«I>UM7S2 IWiil2>Sl»43l2 Osm; Miy2l.2002 Attantion; HidMlitMerM Addretr Ci^ofLoagUk* l9MPkrkAvtnu« Pj O.Box<06 Lent Uka. MN SS3S« R«: Lenf Lake Fir* Saden Pr^MtNo.: I5IS.0I WE ARE SENDING YOU: Q Shop driwinfs O Prine Q Phns Q Stniples Q Spadfeatieot Q Copy of Ittior n Chaogo order ^ Other TRANSNITTED VIA: □MaB □ MeMei«er Q Fw nOchar • ' )l ll. >t 1 t f40 f '.r Hir uCff^ 2 Appikation and CertificaM for tenant Noi. 1 THESE ARE TRANSHITTED as chackad below: ^ For approval Q Approved as submitted 3 Per your use Q Arrowed as noted ^ As requested Q Returned for correction ^ For review and comment Q Other ______ □ forbids DUE_________________ n Resubmit □ submlt_ O Return _ _ copies for approval copies for dlstributlen corrected prints □ PRINTS RETURNED AFTER LOAN TO US REMARKS: Enclosed are two copies of Applicadeo and Certdkate for P^ffnent Na I for work performed on the Long Lake Fire Station Plmiecc. ThisappUcKionhasb^ cartMiedintheimoijntofSi8^l2.60. Reese process for payment to Rochon Corporation. Thank you, NanGustatiran COFYTO: Bd Wolters. Constructive Ideas. 901 Jefferson Avenue. Suite 300. St PsuLMN SSI02 Bill Rochon Corporation JSSO Annapolis Lane NortK Plyineuth, MN SS447 route COPY TO: CABK.i5l5.0i QEMejUSIMiWACdrOi l-wvMMit^l.dac lfaiidBwif*iiriwousria»d.l aidyiiee^>ut«aiice.MiwdS/ll/U SOO/ZOO'd £ZT9i SJOn ONOI iO UID ZZ96 9Lt ZS6 LZ^Zl ZOOZ.ZZ'AVK WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS May 1,2002 For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and releases any and all (a) righu and claims for a construction or other lien on land and buildings being constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment bond($) furnished in conjunction with said construction, alteration, erection or repair, and (c) rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by City of Long Lake (owner), is located at 340 Willow Drive. Long Lake. MN is described as Long Lake Fire Station and this waiver pertains to a portion of the work to be performed by Rochon Corporation (prime contractor). This waiver covers all labor, material and supplies for construction, alteration, erection, and repain furnished by the undersigned under a contract with City of Long Lake through the date of this waiver in the amount of EIGHTEEN THOUSAND FIVR HUNDRED TWELVE & 6C 100 DOLLARS (518,512.60 1 . This lien waiver is not valid until the amount listed above has been receiv ed. ■AAAAAAAAAAAAAAAAAAAA^AAAA^AAAAAP C’"r 1. r.ljr.6HAR0T ' j; t,;- • . . uir.'riESOTA I C • • • r ,. tz3 Jan. at. 2003 Company^me l^hon Corporation JdrvVellman Its ViM President Contractor Waiver Form AmiCATION AND CillTif tCATE FOR FAYMtWT tSUtSTITUTC AIA DOCUMiNt TO towMWi- a»T«iu<icub« IM4M MNSS3M MOJICf: UafUtefta l40^Nmm0m/9 lonfl UM. MN SS3M »4QI0i«0^1M6ft JkmiCATlOII M>: 1 mmoo TO: 90 A#f^2 NIOM (CONTIUCTONii ftocHflA >iSO Uwt Horn ti*M 101 MN fS447 VIA (AACHlTfCr) MV 222 Ini SirMt MMMpOkt. MN S540I AACMTICT t MOJfCTNO ISIS 01 COWTIUCT POO: OniHl CiWtn«c#i«> •CONTAACT OATIr CHANOt OROCN tUMMARV Chanta 0»darf ipP'ayad a« pitwoua mantha by Ownar total AOOtTiONS OCOOCTiONS Apofo«ad thia Month NunAOf Data Appfoxad totals 000 000 Nat Chanta by Chanta 0»da«a 0 00 Appi.c«t*on tt midi lor Piynvini. if fhown bfiow. m connici*on wiift thi Cootrici. Commuition STiiit. SubfMufi AIA Oocumint G703 *f itticbid n« tfiif fonti C«n«racio< c*rt »»#• m«« li tf»i •••! of ib* Conwiew'f femiadp*. MiomiMi and MMf m# Wo*a cov«r«i iy Apnacauon !•# Piv<iiin« hit Ml CMMai acciidinci «»ih ma Comraci Oocumanta. lhai ai amountf ha<a baan pa4 by iha Camracioi la* VTo<% la* which prawioua Camhcatai fot hi.mani nrart niuad and paymanit lacahai ho*n ma O^na*. and that cwrrani paymant ahaa»n haffai if «aa» dya COaifflACT Data Ma« l. 2002 OMGmAl. CONTAACT SUM......... ..................... • l*«t CnjAft bf Cnanpa 0»da*f......................... • ConruACT S um to oati ii«ia i *121 ....... t total COMPVfTCO 4 STOAIO TO OATt........... I iCaikxtwi G an CT03i MTAAtACC a a* Contpiatad iAo*f iCaHimn 0 • E an 070)1 b at Sta«ad Maianai iCaSann F on GTOJi Tatai AataMaga ttna ta • Sb a* Tom Cah/nn I at 020)1 ...................... • total caaneo less AETAIWAGE-.. E 4 lata l«ia S Toiail LESS AAEVIOUS CCATlf ICATES FOA PAVUEMT ily^a 4 bam pno# Camhcatat • CuAAf %T payment CXjC * SAvAiaCE TO WiSH PiuS Af TAiNACE . • iLrfw ) laaa 1*^ 4i ____ 1.911.000 00 000 1.951.000 00 19 4N H 924 )9 lAsaio 000 11912 40 1 942 447 40 State 0* VLnoaaoia Cowni# of Kannapm SuaKriaa and aworn to baie^a n*a pwa lit i«y a* Ma» 2002 GFAC: L. EURGHAROT V-' ' rvriic - wi.'j.nesota f/C; r .^;ir:s Jan. 31. 2Q0S Neiarf Pubac I VIMAAAAPy VVN V«*yv%wvw^^^VWMV¥V9 Mr Convns.n.00 a«c«ts January )t. 2009 AACNmCrS ClATlFlCATt FOA PAYMENT m Kcofdanca **tn tha Contact Oocu»«anta ba»«d on on »ta ob»t*.aiioni and fna data eompnbng tha aboxa aop*<at«on, iba Arcbitact cafUiaa io tha 0«an«» that la iha ba*i o* ina A#:nitfct a Lnomadga y»fo»mjt«on and baMt ma YVo*a hat pro9»aaaad aa a*d<ata<i tna awaM» at tha lNo»a »a <n acco^anca wdh tha Conuaci Ooa^narta and iha Conwacto* « anu»ad to paymani at tna AMOUNT CEATiFtfO AMOUNT ClATtFiCO lAtiach t.ptarafon d ama«pii caNddd ANara i>am ma amotan aopi-ai to* I AMO^r cinfiFiEO «a pavaota»t (Mi.Kata <a not nabattaMa Tha an»y ta Iha Contiacto* namad ha*aa» laauanca. pofmant and accaptanca pT paymani pro nithout p*apid<a ta any nghia at Iha Onna* a* Contracto* utda* thif Cantiact ......... . ...Ar 1 FACE 2 OF 2 CONTINUATION SHEET Subttitult AiA Oocumtm 0703 LONG LAKE FIRE STATION AmiCATlO« MUMMU: AmiCATlON OATt: ffmoo fROM: TO COMTIUCTOR S MOJCCT HO I I M«v 02 1 A#«02 M Apr 02 0200 otooc OttM 32200 32«0C 02tU 02*«C 03300K 034tC 04200 024S0 OStOO 3M00 00100 00200 M4CC 074)0 07IOC 37KC 30-0C 31)60 06300 C6410 0660C COM OfM I ROMTS iONO lARTHWOm SiTf UTiUTifS asrnalt raving Sifl CONCRCTf Stor^v iANOSCARING ONCRfTC RMCAST CONCRCTC MASONRY ARCH RRCCASr STCa fAORCATlON sfm CROcnoN carrcntry CARRfNTRV MAT IS MIUWORA AOOfiNG NATlRRROOTiNO CAUtKING MMOOORSHOVbR 3324C 09 IOC 094C0 09640 oiloo 09900 10340 I0I6C 10000 1I0C »*41C 11130 >4400 14400 tOOOC OUCNRrCN SICT OVCRHCAO DOC" COHINC DOORS ^VOCO WiNDOlAS CLASS/C4.A2IKC ORYWAUtlTS CIRAARC quarry Tai acoustical CkiiNC 1 CARRfT.VlNYL III |RO*Y TiOOR RAINTINGVINYI 7ULQ ROUS TOtllT RARTiHC>«5 roniT ACCfSSONcs lOCRCRS ’.OUVCRS rtRC f XTlNCmSHfRS CKALK/TACR iOAROS OCNTiTVtWO OCVICCS RiSlOCNTUU. fOU«R YVINOOWtLMOS 10400 1020^ 1042C lOlOO 10440 11400 12490 ' 269C|T103R MATS VfHlClf CURTAiN HOtSTS ANO CRANCS RROACTION SCRCCN HVAC RIUMMNC 14300 4tRf RROTfCTiON tlfCTMCAL SUOTOTAl 4f£ total icmcouuo VAiUC 09.393 00 14 607 00 122 232 00 34.440 00 10.000 00 14.430 00 47.400 00 14.400 00 173.003 00 113 040 00 4.077 00 72 944 00 20 100 00 27.424 00 9.740 00 32.000 00 114 900 00 000 00 7 074 00 23 414 CO 40 000 00 3 844 00 29 444 00 14 210 00 49 200 00 13 794 00 i 770 00 22 797 OC 29 239 00 31.390 00 1 41200 2 766 00 2 734 00 23 674 00 1.094 00 449 00 1.11200 3.412 00 400 00 1 900 00 2 314 00 4.094 00 4 093 00 1 000 00 132 400 00 140.000 00 31.000 00 193.000 CO 1,969 304 00 112 694 00 I 991 OOuOO Mt iTMl T»w$ AMUCATOA 810R90 MATfNAi roT«i TO 04Tf 000 2 942 00 ooo 2.942 00 000 14 007 00 ooo 14 037 00 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 oco cx 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox 000 000 ooo ox ooc coo 0 00 ox 000 000 ooo ox 0 30 000 ooo ox 000 000 ooo ox oco 0 r)ooc ox 000 000 ooo ox oco 000 0 00 ox 000 000 ooo ox 000 ooc oco ox 000 000 ooo ox 000 000 oco ox 000 000 ooo 0 X 000 000 ooo oco 030 000 ooo ox 000 ooc ooo ox 000 000 000 0 X 000 000 ooo ox 000 000 ooo ox tou 0 03 ccc ex 000 000 ooo ox 000 000 ooo ox 000 ooo ooo ox 000 000 ooo ox 000 ooo ooo ox 000 ooo ooo ox 000 ooo ooo ox 000 ooo ooo ox 000 ooo ooo ox 000 ooo ooo ox 000 ooo ooo ox 000 ooo ooo ox 0013 11.449 00 ooo 19 449 X 000 027 9"ooo 927 94 000 19 496 94 ooo 1) 496 94 100 0 n66 441 X 147 60 ox 7M 34 122 232 X OX 34 440 X OX 26 6XX OX 144XX OX 47 SCO X OX 04 4:7 X OOQ 173 663 X OX 113 040 X OX 4 077X OX 72 944 X OX 26 tXX ox 27 424 X ox 9 740X ox 32 0XX OX 114 393 X ox 9C0X ox 7 J75X ooc 23 4<4X ox 43c:ox • ox 3 364 X ox 29 444 00 U 293 00 49 2CO 00 13 799 00 9 774 00 22 797 00 29 233 CO 31 393 00 1 41200 2 746 OC 2 734 00 23 674 0C 1 C34O0 499 X) 1 11200 3 41200 400 00 1 SCO 00 2 31400 4:39 00 4 093 00 1 d:ooo 132 400 00 144 OCOOO 31 690 00 1930CC00 1.943 746 00 111.76704 1 961 41 3 04 000 ooo 000 000 oco 000 000 000 000 0 00 000 0 00 000 000 000 000 000 000 000 000 000 000 000 000 000 000 927 94 49 40 974 34 Ilfs >• STATEMENr FOR SCRVICGS Wrk Program Mwosmsnt Inc. m •— • • 1179 Ssxtsnt Ave. W. Roseville. MN 55113 Dstt!» ms m* #• < ProtoctNaiM: Attention: KPMI Prolsct Nunibf: PsrM: 6*May*02 •• •« Long Lsfce Fife Si t-\Hr Michelle Morse 103 ___Acr«(^_________ • • • e e* • • tee I • •• • •••« ••• CtMtfflesForTho Current Billing Period ............................_________________________ • • ••• *s mms > Preflbeeional Senrieee April • e • • Total Professional Services >• «ee RebnburBable Expend: Mileage *4 i m 4S 9 ms*m9mt 2 trips O SO Mi. X .8S/mi._______ iSteO • OO •• I 4,590.00 4,590.00 35.00 re • • ••te* te • eete • Total Reknburaabie Expenses Total Chawes This Billing Period____ ..4--------- 4^ I ... __ ~ITo^ Hourly Fees Billed To Date; Total Reimbursables Bilted To Date: •e • e«e te Total Billed To Date • s > • •• te eo • Total Amount Due $35.00 X ’"“*4]625?6 o“ $ 556.95 34,306.65 ■ i'4,625.00 • •,1 . Pagel E©MlMEf HAY -8 a« Z00/Z00*4 ISX9I axvi ONOq 10 Alio ZZ96 9L» ZS6 93^80 ZOOZ.IZ'AVH k w^r.niBi. . 1 Plew remit p^ment to: GME Consultanis, Inc. NW#7699 P. O. Box 14S0 Mime^mbs, MN S548S Phone 1-800-795-8523 Fax 763-559-0720 Mav 16.2002 - . f Statement of Account ( • a r ^ » . 1 • %. * City of Long Lake CUent ID:LONII 1964 Park Avenue P.O.Box 606 ‘ Lons Lake. MN 55356 Attention: Accounts Payable City of Long Lake Invoice Due Invoice Payments/Current Finance Tout Proicct Invoice Type Dite Date Amount Credits Balance Charge Due Invoice for conitniclion observition and testing services for the Long Lake Fire Station in Long Lake, Minnesota from December 3 through February 9.2002 Project Engineer. Ryan Schmidt 129S3 Invoice 02/15/02 03/17/02 $5,359 46 $000 $5.359 46 79 29 5.438 75 Project Touts: SutemcntToub; ' $5.359 46 $000 $535946 79.29 5.43875 $5.359 46 $0 00 $5,359.46 79.29 5.43875 FINANCE CHARGES MUST BE PAID IF YOU HAVE CHOSEN TO DELAY TIMELY PAYMENT. THANK YOU. &i hc^inG MAr a 8 20(e ii I I \ REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: May 24,2002 ITEM NO; / ~J Department Approval: Nan* RonMoorse Title City Administrator Administrator Reviewed: Item Description: Navarre Dog Days of Stluniner Committee Request for Funding Agenda Section: City Administrator’s Report ;! Attached is a letter from Rick Meyers of the Navarre Dog Days of Summer Committee requesting funding from the City in the amount of $350.00 for decorations at Navarre Park and for mailing costs for informational materials regarding the event. COUNCIL ACTION REQUESTED; Motion regarding the funding request from the Navarre Dog Days of Summer Committee. 'i •‘i II II M— Wh lit The Navarre Dog Days of Summer Committee P.O. Box 126 3502 Shoreline Drive Novorre, MN 55392 March 21.2002 Mr. Ronald J. Moorse Orono City Administrator 2750 Kelley Parkway PO Box 66 Crystol Boy. MN 55323 Dear Ron: The Navarre Dog Days of Summer Committee is in the process of planning this year's community celebration. The events will run from August 6-11'*'. 2002. starting with a National Night Out party at Rick's /Market and ending with a golf tournament at Lakeview Golf Course ‘with proceeds benefiting Orono's Porks*. AAony other activities will be offered by the local merchonts throughout the week. Dog Days has been a gross roots effort in community building, ond has been funded by local merchants ond other sponsors. The committee would like the city's help for mailing costs for a monthly newsletter and some additional funds for decorating in Navarre Pork. Cost estimotes for mailings is approximately $150.00. Decorations for Novorre Pork for lost yeor's celebration wos approximotely $200.00. $350.00 would be a small price to poy for the benefits derived from our community celebration. Thank you for your ossistoncejn this matter. Sincerely R. P. Meyers Committee Member The Navarre Dog Days of Summer Committee REQUEST FOR COUNCIL ACTION meeting may 2 d 2002 CITY OP ORONO DATE: May 24.2002 ITEM NO: / ^ Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed: Item Description: Council Appointments - Resolution Agenda Section: City Administrator's Report Two changes are needed in the 2002 Council appointments resolution. These are the appointment of an Acting Mayor and the appointment of a Planning Commission Chair. The appointment of the Acting Mayor is needed due to the resignation of Dick Flint, who was the Acting Mayor. The appointment of a Planning Commission Chair is needed because Liz Hawn, the current Planning Commission Chair, has asked to be relieved of the duties of the Chair. COUNCIL ACTION REQUESTED: Motion to adopt an amended 2002 Council appointments resolution to make new appointments to the positions of Acting Mayor and Planning Commission Chair. A RESOLUTION AMENDING THE DESIGNATION OF SELECTED APPOINTMENTS FOR THE YEAR 2002 BE IT RESOLVED, by the City Council of tlie City of Orono, Minnesota that the appointments and designations for the year 2002 are as follows: APPOINTMENT/DESIGNATION Acting Mayor Planning Commission Rep. to Council Planning Commission Chair Parks, Trails, and Open Space Commission Chair Representative to Association of Metropolitan Municipalities Legislative Liaison AMM AMM Legislative Contact Lead Attorney (Civil) City Attorney Firm (Civil) Alternate Attorney Lead Prosecuting Attorney City Prosecuting Attorney Firm Lead Consulting Engineer City Engineering Firm Auditor 2m Alternating Andrew McDermott Ronald J. Moorse Fiscal Agents Insurance Agent of Record Weed Inspector Assistant Weed Inspector Transportation Committee Emergency Preparedness Director Data Practices Compliance Official Southwest Sanitary Sewer District Suburban Health Nursing Service West Hennepin Recycling Commission Ronald J. Moorse Barbara Peterson Tom Barrett Hinshaw & Culbertson William Soth, Dorsey & Whitney Kenneth N. Potts Kenneth N. Potts Glenn Cook Bonestroo, Rosene, Anderlik & Associates Malloy, Montague, Kamowski, Radosevich and Co., P.A. Ehlers & Associates Carl Bennetsen, R. L. Youngdahl & Assoc., Inc. Barbara Peterson Greg Gappa Greg Gappa Stephany Good Stephany Good Stephany Good Ronald J. Moorse Ronald J. Moorse LinVee Page 1 of 4 ■ APPOINTMENT/DESICNATION Mayor's Association Lake Minnetonka Conservation District Suburban Rate Authority Westonka Senior Citizens Long Lake/Orono Joint Fire Station Construction Committee Long Lake Fire Commission Representatives to Mound Fire Department Building Code Board of Appeals Hennepin Emergency Communications Organization North Tonka Crime Prevention Coalition Highway 12 Appointments: Official City Representatives Highway 12 Aesthetic Design Review Committee Policy Committee Highway 12 Design Review Committee 2002 Barbara Peterson Lili McMillan Greg Gappa Ronald J. Moorse (Alternate) Barbara Peterson Gabriel Jabbour Jim Murphy Ronald J. Moorse Barbara Peterson Bob Sansevere Ronald J. Moorse Barbara Peterson Bob Sansevere Ronald J. Moorse Loren Kohnen, West Metro Services Tom Anderson, Hopkins Building Official Maureen Bellows, AlA Architect Kenneth Roelofs, Building contractor Vacant Position Ronald J. Moorse Stephany Good (Alternate) Stephany Good Barbara Peterson Jim Murphy Gabriel Jabbour Jim Murphy Andiew McDermott Ronald J. Moorse Moorse Barbara Peterson Ronald J. Moorse (Alternate) Edward J. Callahan, Jr. J. Diann Goenen Jim Murphy Ron Moorse Page 2 of 4 L.lAkUi'ifk a/ APPOINTMENT/DESIGNATION 2002 Housing and Redevelopment Authority Lake Minnetonka Cable Communication Commission Official Newspaper Community Development Committee Dakota Rail Trail Committee Planning Commission Alternate Members Barbara Peterson, Chair Bob Sansevere, Secretary Jim Murphy Jay Nygard Jim White Bob Albertson Bob Sansev ere The Laker and Pioneer Newspaper Zoning Administrator/City Planner Planning Director Public Services Director Richard Flint Bob Sansevere Park Commission Chair, Andrew McDermott Rick Meyer Gabriel Jabbour Maureen Bellows Daniel Kluth Official Depositories/Investment Vendors First National Banks of: The Lakes (Navarre) Wayzata Firstar Bank of Minnesota League of MN Cities • 4M Fund Salomon Smith Barney, St. Paul Noruest Investment Services, Inc., Mpls. U.S. Banks, Mpls. Piper Jaffray, Mpls. Dain Rauscher, Inc., Mpls. Prudential Securities, Inc., Mpls. Miller, Johnson & Kuehn, Inc., Mpls., Scottsdale, AZ State Bank of Long Lake, Long Lake, MN New Century Bank, Southfield, MI Page 3 of 4 APPOINTMENT/DESIGNATION Official Dqx>sitories/lnvestment Vendors (continued) • ! 2002 Safra National Bank of New York, New York, NY Key Bank USA, Cleveland, OH Branch County Fed S & L, Coldwater, Ml New South Fed Savings Bank, Irondale, AL Direct Merchants Bank, Phoenix, AZ Parkway Bank & Trust, Harwood Heights, IL First Alliance Bank, Jacksonville, FL Owen Community Bank, Spencer, IN Cross Country Bank, Wilmington, DE Crusader Savings Bank, Philadelphia, PA New South FSB, Irondale, AL Equitable FSB, Wheaton, MD Barrington Bank & Trust, Barrington, IL Libertyville Bank & Trust, Libertyville, IL Providian National Bank, Tilton, NH E-Trade Bank, Arlington, VA Capital One Bank, McLean, VA Independent Bank, Ionia, MI TCF National Bank, Minneapolis, MN Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held May 28,2002. ATTEST: Linda S. Vee, City Clerk Aiwual Appi 2002 amead m wp4 Barbara A. Peterson, Mayor Page 4 of4 I REQUEST FOR COUNCIL ACTION mF'”” **■ MAT.2d,M ClTYOFORo..^ Date: May 22,2002 Item No.; / ^ Department Approval: Administrator Approval: Name: Michael P. GafTron Title: Planning Director ^ Agenda Section: City Administrator's Report Item Description: Revise Transient Merchants License • Approve Ordinance Amendment Language Attachments: . A - Ordinance Language B > Existing Transient Merchant License provisions (Section 5.30) Under Section 5.30, Subdivision 3(H), transient merchants can only be licensed for 10 days per year. On May 13 Council voted 4-0 to revise the transient merchant ordinance provisions to allow for the extension of transient merchant licenses for an additional 50 days per year. Council then granted such an extension to Cliff Otten for the concession stand for which he is applying via a PUD Agreement amendment. The attached ordinance in adoption format provides for a 50 day extension subject to application and at the sole discretion of the City Council. Applying for the extension separately from the initial license will protect the City in that during the initial 10-day licensure the City will gain some insight into whether an extension is appropriate. The ordinance also clarifies that the effective dates for a transient merchants license (i.e. all licensed days) must be in a single calendar year. COUNCIL ACTION REQUESTED Motion to approve the language of the attached ordinance and authorize its publication. ORDINANCE NO., SECOND SERIES AN ORDINANCE AMENDING CHAPTER 5 OF THE ORONO MUNICIPAL CODE BY AMENDING SECTION 5.30, SUBDIVISION 3H, PROVIDING FOR EXTENSIONS TO THE lO-DAY LIMIT FOR TRANSIENT MERCHANTS LICENSES The City Council of Orono ordains as follows: Sectioo I. Municipal Code Chapter 5, Section 5.30, Subdivision 3(H) is hereby amended by deleting the existing language of Subdivision 3(H) and inserting the following language: “H. A transient merchant will initially be licensed for a maximum of 10 days per calendar year. The City Council at its sole discretion may grant an extension for up to SO additional days per calendar year upon application for an extension." Section 2. Adoption and Publication. This ordinance shall be published in The Pioneer and The Laker newspapers and shall become effective immediately upon publication. Adopted by the City Council of Orono, Minnesota on this 1 3th day of May, 2002 by a vote of 4 ayes and 0 nays. ATTEST: Linda S. Vee, City Clerk Robert Sansevere, Acting Mayor I $ 5.30 SBC. 5.30. SOLICITORS AMD TRAMSIBMT :CBAMTS. Subd. 1. Purpose. This Section is not intended to in any way hinder* delay or interfere with legitimate business or organizational activities. The Council finds* however* that soli citors have used public streets and their direct contact with residents of the City for the illegitimate solicitation practices of harassment* nuisance* theft* deceit* or menacing* troublesome or unlawful activities. This Section is intended to ferret out and control: (1) businesses and organizations using solicitation as a means of concealing unlawful activities^ and* (2) businesses and organizations which* though its activities be lawful or even com mendable* use such illegitimate practices in solicitation; and* (3) individual natural persons who* though they represent lawful busi nesses and organizations* use such illegitimate solicitation practices; and* (4) businesses and transient merchants* though legitimate* which cause* or are likely to cause* a traffic hazard or other inconvenience or danger to persons or property. The Council further finds that a large number of the residents of the City are employed as their livelihood and means of support by manufacturing plants and other businesses on shifts rotating between night and day* and to disturb them during their sleeping hours for the purpose of solicitation is a source of nuisance or even harassment and should be subject to control. Subd. 2. Definitions. The following terms* as used in this Section* shall have the meanings stated: A. "Solicitor” means any person making the solicitation* including such common terms as "peddler"* "transient merchant" and "canvasser”. B. "Solicitee” means the person solicited. C. "Goods" means any tangible thing of value* but not including money* things in action or intangible personal property other than merchandise certificates or coupons as herein described. The term includes such chattels as are furnished or used at the time of sale cr subsequently in the modernization* rehabilitation* repair* alteration* improvement or construction of real property so as to become a part thereof whether or not severable therefrom. The term also Includes merchandise certificates or coupons* issued by a retail seller* not redeemable in cash and to be used in their face amount in lieu of cash* in exchange for goods or services sold by such seller. kind. D. "Services" means work* labor* or services of any ORONO CC 119 (4-1-84) ♦ 11 fciisanni r S 5.30 E. "Established place" means a building and its real estate that constitute a principal use under the zoning code in the City owned* leased or occupied on a month-to-month or term- certain longer than sixty (60) consecutive days subject to all applicable zoning ordinances. The term includes a booth* compartment* or area leased or assigned during and for the length of an event or occasion. F. "Business solicitation" means an attempt by a solicitor* which is not a transient merchant activity* engaging in transactions of the same kind* to sell or distribute for a consideration any goods or services primarily for personal* family* or household purposes* when either the solicitor or person acting for him contacts the solicitee by telephone or in person* other than at the established place of business of solicitor* except: (1) an attempted solicitation in which the solicitee personally knows the Identity of the solicitor* the name of the business firm or organization he represents* and the identity or kinds of goods* services or things of value offered; or* (2) an attempted solicitation in which the solicitee has first initiated the contact with the solicitor; or* (3) ar. attempted solicitation of a newspaper subscription in which the solicitor is a minor child engaged in both the delivery and sale of the newspaper; or* (4) an attempted solicitation for the sale of products of a farm or garden occupied or cultivated by the solicitor* when facts of such occupancy or cultivation are proven by the solicitor. G. "Contribution solicitation" means an attempt by a solicitor to obtain money from a solicitee for any cause or purpose* when either the solicitor or person acting for him con tacts the solicitee by telephone or in person other than at the established place of meeting* business* service* or activity of the organization represented by the solicitor* except: (1) an attempted solicitation in which the solicitee personally knows the identity of the solicitor* the name of the organization he repre sents* and the identity of the services performed or offered by the organization* or* (2) an attempted solicitation in which the soli citee has first initiated the contact with the solicitor or the organization represented by him. H. "Transient Merchant Activities" means engaging in any temporary* intermittent* or transient sales or exchanges of any goods* wares* or services to other than businesses by setting up an outdoor stand or structure* or by using any truck* automobile* or any other vehicles* for such purposes at any point or place in the City. I. "Transient Merchant" means any person engaging in transient merchant activities. Subd. 3. Prohibited Solicitation Practices and Transient Merchant Practices. ORONO CC 120 (8-27-90) '’5 - S 5.30 A. It is unlawful for any solicitor to engage in solicitation for any unlawful business or organizational purpose or activity. B. It is unlawful for any solicitor or transient merchant to practice harassment# nuisance# theft# deceit# or menacing# troublesome or otherwise unlawful activities during the course of solicitation or transient merchant activities. C. It is unlawful for any solicitor to enter# or attempt to gain entrance# to residential premises displaying at such entrance a sign with the words "Peddlers and Solicitors Prohibited" or "Solicitors Prohibited D. It is unlawful for any solicitor to refuse to leave business premises when requested by the owner# lessee# or person in charge thereof. E. It is unlawful for any person to engage in contribution solicitation without completion of licensing or registration as herein provided. F. It is unlawful for any person to engage in business solicitation or transient merchant activities without a license as herein provided. G. Transient merchant activities can only be conducted on commercially zoned properties. H. A transient merchant can only be licensed for a maximum of 10 days per year. Subd. 4. Application. Applications for solicitor and transient merchant licensing or registration shall contain the name and address of the solicitor or transient merchant and such other information as may reasonably be required by the Council as a condition to registration or licensing or to permit investigation into the applicant's background and past solicitation practices or transient merchant activities. Application for solicitor licensing shall also contain the name and address of the business or organization for which solicitations are sought. Subd. 5. Investigation# Approval or Disapproval. A. All applications for licensing or registration shall be immediately referred to the Chief of Police# and by him or other person acting in his stead# investigated as to the truth thereof# and as to any other factor which may result in a hazard or danger to persons or property. The Chief of Police shall have five (5) business days within which to investigate and make a recommendation thereon. ORONO CC 120-1 (8-27-90) I S S.30 B. If he finds no past history of the applicant indicating violations similar to those declared unlawful in this Section* and if he finds that to grant the application is not likely to result in a hasard or danger to persons or property* he shall recommend Issuing a license or approving registration, as the case may be* and the City Clerk shall forthwith advise the applicant. The City Clerk shall issue a license* upon payment of the fee therefore* to the approved applicant for business solicitation or transient merchant activities* and shall approve the completion of registration by the applicant for a contribution solicitor. C. If the Chief of Police finds a past history of the applicant indicting violations similar to those declared unlawful in this Section* or if he finds that to grant the applica tion is likely to result in a hazard or danger to persons or property* he shall recommend denial of the license or registration. In all matters of recommended denial the applicant shall be forth with advised thereof* and the application shall be referred to the Council and considered by it at its next regular or special meeting occurring more than ten (10) days thereafter. The applicant shall be afforded an opportunity to be heard at such meeting. Subd. 6. Duration of Contribution Solicitation Registration. Registration of contribution solicitation shall expire sixty (60) days after registration is approved. (Sections 5.31 through 5.34* inclusive* reserved for future expansion.) ORONO CC 121 Ordinance 88* 2nd Series Adopted: 8-27-90 ■iw ■#>r L REQUEST FOR COUNCIL ACTION MAY 2 6 2002 CITY OF ORONO DATE: May 23,2002 ITEM NO: ^ Department Approval: Name Lin Vee Title City CIcA Administrator Reviewed: /-I Agenda Section: Licenses Item Description: List of Licenses for Council Approval SPECIAL EVENTS I.Applicant: Event: Location: Date: Time: Dennis Nelson Wednesday Night Bassin’ Fishing Tournament Ease-off from Maxwell Bay and weigh-in at Wayzata Marine Wednesdays - June 5, June 26, July 10. July 17, August 14, and August 28,2002 4:00 p.m. - 8:30 p.m. Wednesday Night Bassin* Fishing Tournament The fishing tournament is planned to include a weigh-in event at Wayzata Marine for each tournament. Staff has been working with Wayzata Marine to address complaints from a neighboring property owner regarding lighting and noise. The lighting problem is caused by several bright, unshielded lights. The noise problem is cause by a paging system with outdoor speakers. Wayzata Marine has indicated they will resolve the lighting problem by June 7. The City has directed the marina to resolve the noise problem by June 10. The City 's recommended solution to the noise problem is to eliminate the outdoor paging system in favor of a radio or phone-based paging system. Staff recommends the approval of the special event permit include a condition that if the problems regarding lighting and noise are not resolved by the June 7 and June 10 dates, the permit may be revoked. In addition, the permit should be subject to approval of the event by the DNR, the LMCD, and Hennepin County SheritTs Water Patrol. 2.Applicant: Event: Location: Date: Time: Andrea Siegert Summer Party 1270 French Creek Drive Saturday, June 29,2002 7:00 p.m. -12:00 p.m. Midnight COUNCIL ACTION REQUESTED: Motion to approve/deny the above licenses with the conditions listed on the attached permit forms. CITY OF ORONO SPECIAL EVENT PERMIT Date Issued: Date of Event: Time: May 29,2002 June S, June 26, July 10, July 17, August 14, and August 28, 2002 4:00 p.m. - 8:30 p.m., Wednesdays Name of Persoa(s) And/or Organiiation Sponsoring tbb Event: Dennis Nelson Denny ’s Super 30 S425 Kellogg Edina. MN 55424 ^4 Phone:952-548-9705 (day) 952-922-4724 Location of Event: Ease-off from Maxwell Bay at 4:00 p.m. & weigh-in at Wayzata Marine at 8:30 p.m. Type of Event:Fishing tournament limited to 49 teams The following documents are required and on file at the City Administrative Offices: • Certificate of General Liability Insurance • Approval from Orono Police Department • Approval from Orono Building and Zoning Department The following conditions have been placed on thb event: • This special event permit is subject to immediate revocation by the Orono Police Department upon violation of any City Ordinances or identification of hazards to safety of the public. • This permit is subject to approval of this event by the DNR, Lake Minnetonka Conservation District and Hennepin County Sheriff s Water Patrol. • If Wayzata Marine has not addressed on-going lighting and noise problems to the satisfaction of the City by June 7 and June 10 respectively, the special event permit may be revoked. • Any lighting used for the weigh-in at Wayzata Marine must be directed away from the properties to the east. • No loud speakers/p.A. s> stems may be used for the vseigh-in events. • Participants must follow the rules and regulations posted by the DNR at the Ma.\well Bay landing, including no use of alcoholic beverages. Approved at City Council meeting on: May 28,2002 (City Seal) Ronald J. Moorse, City Administrator 2750 Kelley Parkway, P.O. Box 66, Crystal Bay, MN 55323 Phone: 952-249-4600 / Fax: 952-249-4616/www.ci.orono.mn.us . f CITY OF ORONO SPECIAL EVENT PERMIT Date Issued: May 29,2002 Date of Event: Saturday, June 29,2002 Time: 7:00 p.m. -12:00 p.m. Midnight Name of Person(s) And/or Organization Sponsoring this Event: Andrea Siegert 1270 French Creek Drive Wayzata, MN 55391 Olt.Afif Phone:952-938-4379 Location of Event: 1270 French Creek Drive Type of Event:Summer party with approximately 120 guests The following documents are required and on file at the City Administrative Offices: Certificate of General Liability Insurance Approval from Orono Police Department Approval from Orono Building and Zoning Department The following conditions have been placed on this event: • This special events permit is subject to immediate revocation by the Orono Police Department upon violation of any City Ordinances or identification of hazards to safety of the public. • A noise exemption will be granted for live music which is played between the hours of 7:00 p.m. and 12:00 p.m. Midnight. To minimize the impact of amplified music on neighboring properties, speakers should be directed to the south or west. The Police Department shall retain the right to stop the band/music if they are creating unreasonable levels of noise as determined by the Police Department. • Notification of the event and parking plan to be provided to the homeowners association. • Notification of the event to be provided to the neighbors. • Parking to be limited to one side of French Creek Drive and French Creek Circle. Approved at City Council meeting on: May 28,2002 (City Seal) Ronald J. Moorse, City Administrator 2750 Kelley Parkway, P.O. Box 66. Ciystol Bay, MN 55323 Phone: 952-249-4600 / Fax: 952-249*4616 /www.ci.orono.mn.us I i .) CITY OF ORONO *Check Detail Registeitg) 05/24A52 12:45 PM COnKtrii k«PET\NO p«g«i MAY 2 8 ^ MAY 2002 Check Amt Invoice Comment 10100 Primary Cash Paid Chki 073527 5/28/2002 ABRA AUTO BODY E 101-42110-402 Repairs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip ToUl ABRA AUTO BODY $1,421.49 $63317 $2,054.66 4759 R0004614 SQUAD 187 REPAIRS REPAIRS TO 2000 FORD Paid Chki 073528 5/28/2002 ALLEN, RICHARD G 602-11501 Accounts Receivable-w/s Tout ALLEN. RICHARD $101.22 3220 Bohns Refund • Final Bill Overpay $101.22 Paid Chki 073529 5/26/2002 ANCHOR PAPER E 101-41900-201 Office supplies Total ANCHOR PAPER $634.79 138504901 COPIER PAPER $6^.79 Paid Chki 073530 ^5/28/2002 ANDERSON, BRUCE E 101-42110-340 General Advertising Tout ANDERSON. BRUCE $15.98 S/18/02 $1598 Ice/Water • Open house Paid Chki 073531 5/28/2002 ARNOLD 1 RYE PRINTING E 101-41900-201 Office supplies ToUl ARNOLDS RYE PRINTING $101.18 5111 $101.18 COLOR COPIED MAPS Paid Chki 073532 5/28/2002 AT S T WIRELESS SERVICES E 101-41900-321 Telephone E 601-49400-321 Telephone E 602-49450-321 Telephone Total AT ST WIRELESS SERVICES $27.05 023-3419397 $15.22 023-3419397 jy 023-3419397 $57.50 Cell Phones Cell Phones Cell Phones Paid Chki 073533 5/28/2002 AUGIES MOBILE CHEF E 613-49900-093 Concessions For Resale-Txbl Total AUGIES MOBILE CHEF $38.18 27479 $3818 Hot Dogs. Burgers Paid Chki 073534 5/28/2002 BEAUCHENE MAILING E 101-41900-352 Printing & Publishing $336.12 39 ToUl BEAUCHENE MAILING $336.12 Newsletter Mailing Paid Chki 073535 5/28/2002 BIFFS INC. E 101-45200-415 Other Equipment Rentals E 101-45200-415 Other Equipment Rentals E 101-45200-415 Other Equipment Rentals E 613-49830-415 Other Equipment Rentals E 101-45200-415 Other Equipment Rentals Totel BIFFS INC. $7026 $18569 $18569 $11559 $92.84 W158170 W158171 W158172 W158173 W158174 BIDERWOOD SUMMIT HACKABERRY GOLF NAVARRE $65007 Patd Chki 073536 5/28/2002 BLACKOW1AK S SON E 101-41900-489 Other Miscellaneous Charges E 101-45200-404 Repairs/Maint-BldgsA3rounds E 613-49830-489 Other Miscellaneous Charges E 101-45200-404 RepairsA4aint-BidgsA>rounds E 101-43000-408 Contracted Street Maint E 101-45200-404 Repairs/Maint-Bldgs/Grounds ToUl BLACKOWIAK S SON $191.72 $63.12 $3617 $157.80 $26.30 $31.56 $50667 10129264 Waste Service - CM 10129280 Waste Service - Lake 10129299 Waste Service - GC 10129339 Waste Service • Bederwood 10129374 Waste Service - LL 10129387 Waste Service - Hackberry Paid Chki 073537 5/28/2002 BONESTROO ROSENE S ASSOC. E 602-49450-304 Engineering-Consulting $92.00 86918 E 101-43260-304 Engineering-Consulting $991.34 86918 Review LS Control Panel Applications March 2002 CITY OF ORONO *Check Detail Registei® 05/24A)2 12:45 PM Page 2 '• r MAY 2002 Check Ami Invoice Comment E 10M3170-304 Engineering-Consulting E 602-49450-304 Engineering-Consulting E 601-49400-304 Engineering-Consulting E 101-43170-303 Engineering-Retainer E 101-43260-304 Engineering-Consulting E 101-43170-304 Engineering-Consulting E 651-49910-304 Engineering-Consulting E 402-46030-304 Engineering-Consulting E 101-43280-304 Engineering-Consulting E 601-49400-304 Engineering-Consulting E 602-49450-304 Engineering-Consulting E 101-43170-304 Engineering-Consulting E 101-43280-304 Engineenng-Consulting E 101-43170-303 Engineering-Retainer E 651-49910-304 Engineering-Consulting E 225-45215-304 Engineering-Consulting Total BONESTROOROSENEAASSOC. $420 00 86918 $414.75 86918 $138.25 86918 $100 00 86918 $73 00 86918 $44 78 86918 ($52 57) 86918 $3,418.41 86919 $92.00 87527 $46 00 87527 $227.75 87527 $17 63 87527 $2.416 66 87527 $100 00 87527 $1.774 50 87528 $1.045.72 87529 $11,360.22 Insp Bridge 91278 Prepare Sewer Base Maps Prepare Water Base Maps Council Mtgs March 2002 Topo-Landfonn SW1/4 Section April Other Expense Credit - Dup Charges Sidewalk Imp - Mar 2002 Insp L2-B1 Fox Bend-Eiden Record Plans - Wen No 1 Revise Swr Base Maps Other Expense April 2002 Applic April 2002 Council Mtgs April 2002 Highwood Area Storm Sewer Hackberry Park Survey Paid Chk« 073539 ^8/2002 BOTTENBERO. WENDY E 101-42400-331 Travel Expenses Total BOTTENBERO. WENDY $7.25 SaV02 Mileage - PC Packets $7.25 PM Chk# 073540 Si28/2002 BUDGET PRINTING E 101-42110-229 DAR E. Supplies $86.37 21009 Dare Certificates E 101-42110-201 Office supplies $5.44 21061 Plate ToUl BUDGET PRINTING $91.81 Paid Chk# 073541 5/28/2002 E 601-49400-201 Office supplies Total BUSINESS FORMS A ACCOUNTING $209 36 29356 METER FORMS $209.36 Paid Chk# 073542 5/28/2002 CITY OF MOUND E 10142260-318 Fire Services ToUl CITY OF MOUND $27.474 75 $27,474.75 1095 Fire Service • 2nd Qtr 2002 Paid Chk# 073543 5/28/2002 CITY OF WAYZATA E 10142260-318 Fire Services $7,561 25 1/16A)2 Fire Service 1st Qtr 2002 E 10142260-318 Fire Services $7,561.25 5/22/02 Fire Service2ndtr 2002 ToUl CITY OF WAYZATA $15,122.50 Paid Chk# 073544 5^2M002 DCA • VWRE ONLY G 101-21719 DCA/Spending Accounts Total DCA-WIRE ONLY W^36 051402 $872.36 FLEX SPD Paid Chk« 073545 W8/2002 DELTA DENTAL G 101-21709 Dental Insurance G 101-21709 Dental Insurance Total DELTA DENTAL $27 30 $1,255 90 $1,283.20 37220072 Dental Premiums 6/2002 37220072 Dental Premiums 6/2002 Paid Chk« 073546 5/28/2002 DEMBOU8KJ. JAY E 101-42110-201 Office supplies E 101-42110-201 Office supplies ToUl DEMBOU8KI.JAY $2320 $82 08 5/22A)2 5/22A)2 Maps/Holders - Squads Maps/Holders • Squads $105.28 Paid Chk# 073547 SO&2O02 DONALD 8ALVERDA 8 ASSOCIATES E 10141300437 Training & Development $80.30 P-9099-9D Books-EfTMgmt Program CITY OF ORONO *Check Detail Register® 05/24A)2 12 45 PM Page 3 MAY 2002 Check Amt Invoice Comment Total DONALD 8ALVEROA A ASSOCIATES $80 30 Paid Chk« 073548 5/28/2002 EARL F. ANDERSON A ASSOC. E 101-43000-224 Street Main!. Materlals/Supply $94.39 47042 Deer Xing Signs Total EARL F. ANDERSON A ASSOC.$94.39 Paid Chk« 073549 5/28/2002 EGAN-MCKAY ELECTRICAL CONTRCTR E 101-43000-408 Contracted Street Main! $222.50 JC3007053 E 101-43000408 Contracted Street Maint $241.29 JC3007101 Total EGAN-MCKAY ELECTRICAL CONTRCTR SIGNAL LITEMwy 12ACo Rd6 TRAFFIC LITE/12AWILLOW $463.79 Paid ChkS 073550 5/28/2002 EMERGENCY AUTOMOTIVE TECH INC E 101-42110402 Regairi/Maint-Auto Equip $176.50 11279 Tear Down i183 Total EMERGENCY AUTOMOTIVE TECH INC $176 50 Paid Chk# 073551 5/28/2002 ESS BROTHERS A SONS E 602-49450227 Utility System Maint. Supplies E 602-49450406 Repairs/Maint-Swr UnesAifIs ToUl ESS BROTHERS A SONS $174.66 EE1486 $398 3j EE1640 $57297 Rings Covers. Rings Paid Chk# 073552 5/28/2002 EVON PAIGE R 101-34420 Cond Use-Variance-Dev Fees Tout EVON PAIGE $250.00 02-2781 $250 00 Application Fee Refund Paid Chk« 073553 5/28/2002 FAST SIGNS E 613-49830-223 Bldg/Grounds Maint. Supplies $325.89 39706 Golf Cart Signs Tout FAST SIGNS $325.89 Paid Chk# 073554 5/28/2002 FORTIS BENEFITS G 101-21712 Other Deductions $t.q^l687 4019825-1 LTD Premiums - 6/2002 ToUl FORTIS BENEFITS $1.0168^ Paid Chk# 073555 5/28/2002 OAK SERVICES E 602-49450226 Clothing A personal equipment $26.48 209318 m E 101-43000221 Equipment Parts A Accessories $49 74 209318 m E 101-43000226 Clothing A personal equipment $61.78 209318 m E 613-49830226 Clothing A personal equioment $7.72 209319 UNIFORMS E 601-49400-226 Clothing A personal equipment $14 08 209320 UNIFORMS E 602-49450226 Clothing A personal equipment $25.14 216202 UNIFORMS E 101-43000226 Clothing A personal equipment $58.65 216202 UNIFORMS E 613-49830226 Clothing A personal equipment $7.72 216203 UNIFORMS E 601-49400226 Clothing A personal equipment $14.08 216204 UNIFORMS E 101-43000-404 Repairs/Maint-Bidgs/Grounds $103 86 216205 MAT SERVICE-PW E 101-41900404 Repairs/Maint-Bldgs/Grounds $49 34 216206 MAT SERVICE E 10142110-404Repairs/Maint-Bldgs/Grounds $107.05 216207 MAT SERVICE E 10141900404 Repairs/Maint-Bldgs/Grounds $49.34 216208 MAT SERVICE ToUl GAK8ERVICES $574.98 Paid Chk# 073557 5/28/2002 GAPPA. GREG • E 10142400331Travel Expenses $57.03 3/17/02 Mileage E 10142400437 Training A Development $100 00 3/17A)2 MPWD Conf Down Pmt E 10141900201 Office supplies $800 3/17/02 Copy Charges ToUl GAPPA, GREG $165.03 Paid Chki 073558 5/28/2002 GOLF CAR MIDWEST E 613-49830415 Other Equ^)ment Rentals $1,740.00 4n0A)2 Golf Celt Lease CITY OF ORONO *Check Detail Registeitg) W2*m 12.45 PM Page 4 1 MAY 2002 Check Amt Invoice Comment Total GOLF CAR MIDWEST $i.7;ooo Paid Chk« 073559 5/25/2002 GOLF COURSE SUPT ASSN OF AMER. E 613^9630-433 Memberships & Subscnptions $250 00 99532800 Total GOLF COURSE SUPT ASSN OF AMER. $250 00 2002 GCSAA - Steffenhagen Paid Chk# 073560 5/28/2002 GOPHER STATE ONE-CALL E 602-49450-489 Other Miscellaneous Charges $28.67 2040614 E 601-49400489 Other Miscellaneous Charges 2040614 Total GOPHER STATE ONE-CALL $57 35 ' LOCATES LOCATES Paid Chk# 073561 5/28/2002 HENN COUNTY COMMUNITY HEALTH E 101 -41300-437 Training & Development $20.00^ 6/18/02 Total HENN COUNTY COMMUNITY HEALTH $20 00 HealthQWork Sem-Leskinen Paid Chk# 073562 5/28/2002 HENNEPIN COUNTY INFOR TECH DPT E 101-41900-329 Other Communications $80.12_ 22047176 Total HENNEPIN COUNTY INFOR TECH DPT $60 12 Data Base A^ss - 4/2002 Paid dhk« 073563 5/2872002 HINSHAW 8. CULBERTSON E 101-43280-307 Legal-ConauKing $731.74 10227919 Applications Mar 2002 E 101-41600-307 Legal-Consulting $3300 10227922 Follow Up 3770 Shrtn Deed E 101-43280-307 Legal Consulting $16500 10227922 Aplic #02-2789 Oahlstrom E 101-41600-307 Legal-Consulting $173 28 10227922 Prep HOAP Mortgages-CDBG E 101-41600-307 Legal-Consulting $44000 10227922 Review Current City Prac E 101-41600-307 Legal-Consulting $50600 10227922 Hollander hazardous Bldg E 101-41600-305 Legal-Retainer $1.100 00 10227924 Counci' Mtgs Mar 2002 E 101-41600-307 Legal-Consulting $23100 10227928 LL Fire Service Contiad ToUl HINSHAW A CULBERTSON $3.380 02 Paid Chk# 073564 5/28/2002 HOME OWNERS RESOURCE GUIDE E 613-49830-340 General Advertising $265 00 1 Print Advertisment Total HOME OWNERS RESOURCE GUIDE $265.00 Paid Chk# 073565 5/28/2002 INSTRUMENTAL RESEARCH INC. E 602-49450-489 Other Miscellaneous Charges $75 00 2038 TESTING Total INSTRUMENTAL RESEARCH INC.$75 00 Paid Chk« 073566 5/28/2002 JORSTAO S REUTHER COM E 101-41900-352 Printing & Publishing $735 00 1828 Design/Phnt Newsletter ToUl JORSTAO 4 REUTHER COM $735.00 Paid Chk# 073567 5/28/2002 KENNETH N. POTTS. PA E 101-41600-306 Legal-Prosecution $2,391.66 5/1/02 Prosecutions • 4/2002 Tout KENNETH N. POTTS. PA $2,391 66 Paid Chk# 073568 5/28/2002 LEAGUE OP MN CITIES E 101-41110-437 Training & Oevetopment $31500 1-00010709 Conference - B Peterson E 101-41110-437 Training & Development $31500 1-00010709* Conference - J White Tout LEAGUE OF MN CITIES $630 00 Paid Chk# 073569 5/28/2002 LMCIT-8ERKLEY AOMIN E 703-49960-379 Insurance Deductibles $1.000 00 11039495 Paimer Sewer Backup Tout LMCrr-BERKLEY AOMIN $1.000 00 Paid Chk# 073570 5/28/2002 MAOO E 101-42110-340 General Advertising $175 00 02-102 MADD Crash Car - Open Hse CITY OF ORONO *Check Detail Register© 05/24A)2 12 45 PM Pages MAY 2002 Check Amt Invoice Comment Total MAOO $175 00 Paid Chk# 073571 5/28/2002 MCFOA E 101-41500^33 Memberships & Subscriptions Total MCFOA $35^ Pettit $35 00 MCFOA Mbrshp-7/1/02-03 Paid Chk# 073572 5/26/2002 MEDICA G 101-21706 Hospitalization/Medical Ins $9,454.09 G101-15998 Non-Employee Health Ins $1,529.37 G101-21706 Hospltallzation/Medlcat Ins $1,978 83 E 101-42400-135 City Benefit Contribution $25015 G 101-21706 Hospitalization/Medical Ins $8.711.96 ToUl MEDICA $21,924.40 102152102552 Medica High - 6/2002 102152inocco Medica High - 6/2002 102152122585 Medica Low-6/2002 102152122585 Medica Low - 6/2002 102152125488 Medica Elect -6/2002 Paid Chk# 073573 5/28/2002 MET COUNCIL ENVIRONMENTAL SER R 101-39610 Miscellaneous Revenue ($12.00)4/2002 G 101-20609 SAC Charges due to MWCC $50.00 4/2002 Total MET COUNCIL ENVIRONMENTAL SER $38 00 SAC Charges 4/2002 SAC Charges 4/2002 Paid Chk# 073574 5/28/2002 MET COUNCIL ENVIRONMENTAL SVCS E 602-49450-383 MWCC-Current Charges $19.8^ 80 736671 Total MET COUNCIL ENVIRONMENTAL SVCS $19^876 80 Wastewater - 6/2002 Paid Chk# 073575 5<:8/2002 M6CSA E 613-49830-433 Memberships & Subscriptions Total MGCSA $100 00 Steffenhagen 2002-03 MGCSA - Steffenhagen $100 00 Paid Chk# 073576 5/28/2002 MIDWEST ASPHALT E 101-41900-404 Repairs/Maint-Bldgs/Grounds ToUl MIDWEST ASPHALf $267^58 69964MO $267.58 PKG LOT REPAIRS Paid Chk# 073577 5/28/2002 MILLER, CRAIG & BEVERLY R 602-37610 Sewr Service Charges Total MILLER. CRAIG S BEVERLY S74 90 1325 Shore $74 W Refund-Home Demo Paid Chk# 073578 5/28/2002 MINNEAPOUS COM S TECH COLLEGE E 101-42110-437 Training & Development $225 00 02-065 Total MINNEAPOUS COM 8 TECH COLLEGE $225 00 Firearms Instr - Tomcheck Paid Chk# 073579 R 101-34210 G 613-20806 G 101-20806 G 601-20806 5/26/2002 MN DEPT OF REVENUE Genera' Taxable Sales/Service Due to Govts-State Sales Tax Due to Govts-State Sales Tax Due to Govts-State Sates Tax ToUl MN DEPT OF REVENUE $1100 SALES4/02 $474 00 SALES4/02 $307.00 SALES4A)2 $388 00 SALES4/02 $1,180.00 SALES TAX 4/02 SALES TAX 4/02 SALES TAX 4A)2 SALES TAX 4/02 Paid Chk* 073580 5/26/2002 MODERN MARKETING E 101-42110-352 Printing & Publishing Total MODERN MARKETING $179 35 k^l004292 $179 35 Paid Chk# 073581 5/28/2002 MR AUGIES COFFEE SERVICE E 613-49900-092 Soft Drinks For Resale 1^50 21540 ToUl MR AUGIES COFFEE ftERViCE $49 50 Coffee for Resale Paid Chk# 073582 5/28^002 MTI DIST CO. E 613-49830-403 Repairs/Maint-Misc. Equip £613-49830^03 Repairs/Maint-Misc. Equip $39.38 127081 $92 41 127780-00 Lever Brake Shoes CITY OF ORONO *Check Detail Register® OS/24/02 12 45 PM Pages MAY 2002 ToUI MTIDISTCO.$131.79 Paid ChM 073583 5/28/2002 OFFICE DEPOT E 101-42110-201 Office supplies $14828 158253898 SUPPLIES E 101-41900-201 Office supplies $181.23 158253898 SUPPLIES E 101-41900-201 Office supplies $218 42 158740634 SUPPLIES E 101-42110-201 Office supplies $178 71 158740634 SUPPLIES E 101-41900-201 Office supplies ($1380) 158908083 CR SUPPLIES E 101-41900-201 Office supplies $10 70 158908378 SUPPLIES E 101-41900-201 Office supplies $19.01 159824578 SUPPUES E 101-42110-201 Office supplies $15 57 159824578 SUPPLIES ToUl OFFICE DEPOT $758.i2 Paid Chk« 073584 5/28/2002 OFFICE ENVIRONMENT BROKERS E 227-45500-570 Office Equip and Furnishings $3,000 34 15177 Office Furniture - Inspector E 227-45500-570 Office Equip and Furnishings ($13.31) 15369 Office Furniture - Inspector ToUl OFFICE ENVIRONMENT BROKERS ”$2.98703 Paid Chkd' 073585 5/28/2002 OLD DUTCH FOODS INC. E 613-49900-093 Concessions For Resale-Txbl $10 08 205269 Chips for Resale Tout OLD DUTCH FOODS INC.$1008 Paid Chk« 073586 5/28/2002 PERRYS TRUCK REPAIR E 101-43000-403 Repairs/Maint-Misc Equip $93 20 26562 DUMP TRK WELD E 101-43000-403 Repairs/Maint-Misc. Equip $795 00 6696 SANDBLASTAPAINT E 602-49450-403 Repairs/Maint-Misc. Equip $1.883 27 6747 TRK#711 -REPAIRAPAINT Total PERRYS TRUCK REPAIR $2,771 47 Pard Chk# 073587 5/28/2002 PETE'S PIZZA E 101-41110-439 Meeting Expenses $3831 042202 COUNCIL WS ToUl PETE'S PIZZA $3831 Paid Chk# 073588 5/28/2002 PIONEER E 613-49830-340 General Advertising $83 00 329 Print Adv - Golf Course ToUl PIONEER $83.00 PaKj Chk« 073589 5/28/2002 POWERCLEAN COMPANY INC. E 101-42110-404 RepaTS/Maint-Bldgs/Grounds $905 25 8872 E 101-42110-404 Repairs/Maint-Bldgs/Grounds $762 01 8873 E 101-41900-404 Repairs/Maint-Bldgs/Grounds Total POWERCLEAN COMPANY INC. $2.5^ 60 CARPEiePD MONTHLY JANITORIAL MONTHLY JANITORIAL Paid Chki 073590 5/28/2002 PRAIRIE RESTORATIONS INC. E 101-45200-404 Repairs/Maint-Bldgs/Grounds ToUl PRAIRIE RESTORATIONS INC. $585 75 SPRING BURN/FRENCH CRK Paid ChK» 073591 5/28/2002 PRECISION TURF E 613-49830-223 Bldg/Grounds Maint. Supplies ToUl PRECISION TURF $17892 18899 Fertilizer $178 92 Paid Chki 073592 5/28/2002 PRESS A NEWS PUBLICATIONS E 613-49830-340 General Advertising $250 0^ 814 Total PRESS A NEWS PUBLICATIONS $250 00 GOLF GUIDE Paid Chidl 073593 5/28/2002 PROTECTION ONE E 101-41900-404 Repairs/Maint-Bldgs/Grounds $569.78 12677951 Fire Atarm Control Panel CITY OF ORONO *Check Detail Register® 05/24A)2 12:45 PM Page 7 MAY 2002 Check Amt Invoice Comment Total PROTECTION ONE $569.78 Paid Chk« 073594 5/28/2002 RAY BOHN MEDIA A GVRNMNT APRS E 101-43290^00 Special Projects. Contingency $5,000 00 ToUl RAY BOHN MEDIA A GVRNMNT APRS $5.o6o.ob 2701 DAKOTA RAIL LOBBIEST Paid Chk« 073595 5/28/2002 RED PEDERSON UTILITIES. INC E 602-49450-406 Repaira/Maint-Swr lines/lifts ^08^00 Tout RED PEDERSON UTILITIES, INC $408.00 246 SWR PROPILE Paid Chk« 073596 5/28/2002 RELIANT ENERGY • GC E 613-49830-381 Gas A Electric Total RELIANT ENERGY-GC $65 69 $6569 539004161700 Gas Sen/Ice • Golf Course Paid Chk« 073597 5/28/2002 ROCKWELL AUTOMATION E 601-49400-405 Repairs/Maint-Watermains/plant $1.859 73 306846 Total ROCKWELL AUTOMATION $1.^9 73 Paid Chk« b^3Sfti 5/28/200^2 ROM INC. WELLil REPAIRS E 602-49450-406 Repairs/Maint-Swr lines/lifts Total ROM INC. $260 00 $260 00 5.3.02 Sewer Maint • 2505 Ounwoody Paid Chk« 073599 5/28/2002 SCHRANTZ. TONY E 601-49400-405 Repairs/Maint-Watermains/plant Tout SCHRANTZ. TONY $193 73 $19373 5/6/02 Locate Curb Stop-2710 Pence Paid Chk« 07W0 5/28/2002 SHAUGHNESSY, COLIN E 101-45200-404 Repairs/Maint-Bldgs/Grounds $2.085 72 4/2002 Total SHAUGHNESSY. COLIN $2,085.72 Mowing • 4/2002 PaidChk# 073601 5/28/2002 SKYWAY PUBLICATIONS E 613-49830-340 General Advertising Total SKYWAY PUBLICATIONS $7500 $75.0b~ 89226 Print Adv-GC 5/28/2002 STANTON GROUPPaid Chk« 073602 E 101-41900-489 Other Miscellaneous Charges Tout STAN ION GROUP $17600 $176 00 326175 COBRA ADM/JAN-APR Paid Chk# 073603 5/28/2002 TEENS ALONE E 101-41800-490 Contributions to Civic Org's ToUl TEENS ALONE $800_q0 050702 $800 bo' 2002 CONTRIBUTION Paid Chk# 073604 5/28/2002 TOLL GAS A WELDING SUPPLY E 101-43000-415 Other Equipment Rentals Tout TOLL GAS A WELDING SUPPLY $5 85 494007 $5 85 CYUNDERS Paid Chk# 073605 5/28/2002 TWIN CITY STRIPING E 10M30CKM08 Contracted Street Maint $5.400 00 2937 ST STRIPING ToUl TWIN CITY STRIPING $5,400.00 • Paid Chk# 073606 5/28/2002 UNIV OF MINNESOTA E 101-42400-437 Training A Development $150.00 Boltermann Head oftheWtrshedConf E 101-41300-437 Training A Development ToUl UNIV OF MINNESOTA $345 00 CLKCONF $495 00 CLKCONF/YRZmO Paid Chk# 073607 5/28/2002 VOGT HEATING A AIR E 101 -42110-404 Repairs/Maint-Bldgs/Grounds $345 77 939 Annual Maintenance CITY OF ORONO *Check Detail Register® 05/24^12:45 PM Pages MAY2002 Check Amt Irwolce Comment E 101-4190CM04 RefMimSyiaifit-Didgi/Grounds Total VOOTHEAimOftAIR $422.50 939 Annual Mabitenan^ 1768.37 IT HENNEPIN ELECTRICPaid Chki 073608 5/28/2002 Vm E602-49450-381 Gas 8 Electric E 101-43000^1 Gas 8 Electric Total WRIGHT HENNEPIN ELECTRIC $20.64 051602 $24.54 051602 ELECTRIC ELECTRIC $4518 Paid Chki 073609 5/28/2002 XCEL ENERGY E 101-43000-386 Street Lighting Total XCEL ENERGY $1,255.91 21301100121 STLITES $1.255 91 Paid Chki 0738l0 5/28/2002 YOUNG, JACKIE E101-42400-319 Other Profiessional Service; E 101-45200-319 Other Protassionat Services E 101-41300-319 Other Professional Servioas E101-41300-319 Other Professional Services Total YOUNG. JACKIE $240.00 02-06-JY $135 00 02-06JY $16000 02-06-JY $160.00 02-06JY Planning 4/15/02 Park Com 4/1/02 Bd of Review 4/24/02 Council 4/22X12 $69500 10100 Primary Cash $150,045.53 r. CITYOFORONO *Check Detail Register® 09/ie/029;MAM Pag* 1 MAY Check Ami kteolce Cnmmefit 10100 PaidCfM 0 Mnon^ iJ 6fStil Cash S/1M002 HENNEPIN COUNTY TR-PflOP TAXES E 101-43200-000 Special Prpiscis. Contingency E 101-40200400 Special Profecls. Contingency E 101-40200400 Special Pr^ects. Contingency Total HENIttPfN COUNTY TR.PROP TAXES S1.6S2.25 171172334000 lit Half Tax-0770 ShOftSne $2,655.43 321162312000 lit Half Tax-3500 WOtaSMI $106.56 321162321000 IstHatfPropTax-Luflon $4.41426 10100 Primary Cash $4,414.26 L *.1-.u trm ♦rfTw rf/iti k . . cmroFORONO *Check Detail Register® 0Sn6A23:13PM Pagal CITY OF ORONO 0802^1:44 PM Pagtl *Check Detail Register® IIAY2002 CItecliAinl Invoice CommefH 10100 RrtmafvCi M of isM Caeh Paid CDMP 073526 5/22/2002 DOMINOS PIZZA E 101-42110^ DAR E. Suppiet Total DOMINOS PIZZA $59.60 Dare Pizza - DARE Party $59.60 10100 Primary Cash $59 60 • 1 -T. »* \ j CITY OF ORONO *Check Detail Register® 05/15/02 7:14 AM Pagel I MAY am Oieek Ami Invoice Comment 10100 Prtmery Cash PaidCtiki 073512 9/15A)2 CITY COUNTY Cl G101-21711 CredM Union TTi.T T UNION $10,535.00 SAVINGS W/M A TRANSFERRED Total CITY COUNTY CREDIT UNION $10,535.00 Paid ChWr0735T3 FIRST NATIONAL BANK Of LAKES G101-21701 Federal Withholding $10,460.50 G 101-21703 FICA Tax Withholding $4,661.05 G 101-21703 FICA Tax Withholding $4,661.05 Total FIRST NATIONAL BANK Of LAKES FEDERAL W/H FICA & MEDICARE WH FICA A MEDCR CITY SHARE $19,782.70 Paid Chk» 073514 5^15/02 ICMA RETIREMENT TRUST - 497 0101-21705 Other Raliramant $300.00 Total ICMA RETIREMENT TRUST-467 5/15/62 DEFERRED COMP $30000 Paid ChMI 073515 G 101-21707 Union Dues Total LAW ENfORCMENT LABOR SERVICE LAW ENFORCMENT LABOR SERVICE $57432 UNION DUES $574.32 Paid Chki 073516 5/15/02 MN DEPT Of REVENUE G101-21702 State Withholding Total MN DEPT Of REVENUE $4,230.68 STATE TAX W/H $4,230.68 PaidChk# 073517 5/15/02 ORCHARD TRUST CO. TRUSTEE/CUST G 101-21705 Other Retirement $2,389.68 Total ORCHARD TRUST CO. TRUSTEBCUST MN STATE RETIREMENT $2,389.68 Ctmck NumlMf Employe Maiw 051136 051139 051140 051141 051142 051143 051144 051145 051146 051147 051146 051149 051150 051151 051152 051153 051154 051155 051156 051157 051156 051159 051160 051161 051162 051163 051164 051165 051166 051167 051166 051169 051170 051171 051172 051173 051174 051175 051176 051177 051176 051179 051160 051161 051162 051163 051164 051165 051166 051187 051166 051169 OOOQE. RACHEL M. JOHNSON. MARY ANN LESKINEN. DENISE M. MOORSE. RONALD J. VEE. UNDAS. KUEHN. THOMAS M. OLSON. RONALD X PETTIT. SANDRA K. ANDERSON. BRUCE L BOBZIEN. SUE A. BORIS. SCOTT W. BUDIO. STACIE M. CARLSON. MICHAEL B. CORNICK. JAMES L DEMBOUSKI. JAY C. ERICKSON. KURT R FARNIOK. CORREY L FISCHENICH.DANT. FISCHER. CHRISTOPHER K. GOOD. STEPHANYR. HENDRICKS. RONALD J. JOHNSON. JEFFREY MADSON. ADRIENNE M MCNAUY. STEVEN A. MCNICHOLS. DAVID L MOROWCZYNSKI. JAMES PERSEU. WILLIAM R. SCHOENHOFF. JOHN B. TOMCHECK. LAWRENCE F. TOMCZYK.MARKW. WITTKE, ANTHONY A. ARNESON. JOSHUA A. LEE. JOSEPH P. BOLTERMAN. MATTHEW A. BOTTENBERG. WENDY C. DAVIS. MARC L GAFFRON. MICHAEL P. GAPPA. GREGORY A. KANGAS. JAMES K MEYER. WILLIAM C. OMAN. LYLE E. WEINBERGER. PAUL E. BRINKHAUS. JOHN F. DEBAERE. DONALD L GREGORY. JAMES D. HANSEN. STEVEN OBERAIGNER. SCOTT G. OBRIEN. RANDY L PALMER. GREGORY A. RATHBUN. BARRY J. SKREEN.DALE8. ABRAHAMSON. FRED W. CITY OF ORONO clMck register Pay ClMCk Chack Paflod Amount Data Clwck Status 10 $99369 5/15/02 OuUtandb^ 10 963572 5/15/02 Outstanding 10 $791.74 5/15^12 Outstanding 10 $7.60 5/15/02 Outstanding 10 $1,194.99 5/15/02 Outstanding 10 $992.31 5/15A)2 Outstan(fing 10 $104.07 5/15/02 Outstanding 10 $441.38 5/15/02 Outstanding 10 $406.07 5/15/02 Outstanding 10 $782.77 5/15/02 Outstanding 10 $1,111.23 5/15/02 Outstanding 10 $827.20 5/15/02 Outstanding 10 $733.47 5/15A)2 Outstanding 10 $2,094.98 5/15/02 Outstanding 10 $1,502.59 5/15/02 OutstancSng 10 $1.87641 5/15A)2 Outstanding 10 $2,119.16 5/15/02 Outstanding 10 $1,441.63 5/15/02 Outstanding 10 $302.05 5/1 &02 Outstanding 10 $2,040.04 5/15A)2 Outstanding 10 $771.54 5/15/02 Outstanding 10 $1,110.95 5/15/02 OuUtanding 10 $611.83 5/15/02 Outstanding 10 $1,397.23 5/15/02 Outstanding 10 $579.38 5/15/02 Outstanding 10 $1,944.31 5/15/02 Outstanding 10 $579.30 5/15/02 Outstanding 10 $1,442.51 5/15/02 Outstanding 10 $929.82 5/15/02 Outstanding 10 $1,403.11 5/15/02 Outstanding 10 $1,272.26 5/15/02 Outstanding 10 $657.80 5/15/02 Outstanding 10 $381.56 5/15/02 Outstanding 10 $1,095.40 5/15/02 Outstanding 10 $1,122.84 5/15^)2 Outstanding 10 $286.92 5/15A)2 Outstanding 10 $1,351.13 5/15/02 Outstanding 10 $1,760.33 5/15/02 Outstanding 10 $92104 5/15/02 Outstanding 10 $614.61 5/15/02 Outstanding 10 $153.98 5/15/02 Outstanding 10 $1,443.58 5/15/02 Outstanding 10 $1,319.70 5/15/02 Outstanding 10 $1,092.12 5/15A)2 OiiUtanding 10 $1,264.93 5/15/02 Outstanding 10 $1,267.03 5/15A)2 Outstanding 10 $749.34 5/15/02 Outstanding 10 $1,071.67 5/15/02 Outstanding 10 $1,046.94 5/15/02 Outstanding 10 $1,168.69 5/15/02 Outstandtoig 10 $1,156.66 5/15m Outstandtoig 10 6176.41 5/15/02 OutstantSng 05/15/02 7:15 AM Page 1 4-------- CITY OF ORONO ch«ck ragisttr 0S/1SA)2 7:19 AM Pagt2 ClMCil NiMiitoRC Employ## Nmim Pay Rgflod CtMCk AflKMIfll Cftack OalaCtMckSlakia 0S1190BUUR.iANtSA.10 $261.71 9^15A12 Oulttaridkig 051191 MCINTYRE. WaiAME.10 1203.44 9/19A» Outstanding 091192OAS. DANIEL O.10 $78.21 9/15A» Outstanding 091193PEICKERT.QARYJ.10 $319.96 9/15Ar’Outstandhig 091194ROSS. JOHN A.10 $103.33 9/19/U Outstandtoig 091199STEFFENHAGEN, RONALD 10 $1,349.62 9/15A» Out^andbig 091199STORK. JOHN T.10 $243.40 $55,129.89 9/15A)2 0iitsMndlng CITY OF ORONO 05/13/02 12:21 PM Pagel *Check Detail Register® PEIMIARV2002 ChacliAint Invoto Cowwntrt lOIMPriman/CMh TOJTSKBnSf 0671-22530 RMmie Bonds Payable £30647000401 Debt Srv Bond Prindgal 0661-22530 Revenue Bonds Payable E 311-47000401 Debt Srv Bond Prlndpal E 31347C E3114K E30647C 601 Debt Srv Bond Prindf>al 611 Bondimarest 611 Bond imerest E 31347000411 Bondimarest 0671-21810 Aocured interest payable 0661-21610 Accured interest payable E 67147000411 Bond Interest E 66147006411 Bond imerest HMREOHLY $141,652.00 $140,000.00 $136,346.00 $05,000.00 $60,000.00 $36,543.13 $29,952.50 $27,093.75 $2,449.00 $2,393.00 $490.00 $476.00 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 02012002-1 Princ Due 2/1/2002 -F Princ Due 2/1/2002 Princ Due 2/1/2002 -F Princ Due 2/1/2002 Princ Due 2/1/2002 Int Due 2/1/2002 im Due 2/1/2002 im Due 2/1/2002 im 6/1/01-12/31/01 mt 6/1/01-12^1/01 Int 1/1/02-2/1/02-Final Int 1/1/02-2/1/02-Final Total US BANK NA-WIRE ONLY $674,399.36 TadChldrOTBOB 2/26/2002 MBANK HA • WIRE ONLY E 31447000401 Debt 8fv Bond Principal $25,000.00 02012002-2 E 31447000411 Bond Interest $22.130.00 02012002-2 Total US BANK NA-WIRE ONLY Princ Due 2/1/2002 im Due 2/1/2002 $47,130.00 10100 PrOneiyCesh $721,529.36 CITY OF ORONO 0S/1«028:3SAM Pagel *Check Detail Registers) MARCH 2002 ChecAAmt itwfolce CMmtnl 10100 MmaiyCwli PSaoSTmOa 3/14/2002 DRIVER A VEHICLE SCRVICtU E 231-45650441 Uoentes A Taxes 161.50 Acciim Tom DRIVER A VEHICLE SERVICES RiO^Vthide $61.50 PaiddoJ ^>3139 3i^i/i002 DRIVER A VEHICLE SERVICES E 23145650441 Lioantea A Taxes $16.50 Boir ieviae Regteter 1066 Sonnevilie Tom DRIVER A VEHICLE SERVICES $16.50 PMOM 073140 3/13/2002 DRIVER A VEHICLE SERVICES E 23145650441 Uoenses A Taxes $16.50 76 Ford Tom DRIVER A VEHICLE SERVICES Realtor 70 Ford Van $16.50 (US SnUl MN CHIEFS OF POL. ED. FOUNDAT1 E10142110437 Training A Davalopmant $316.00 Erkdison E10142110437 Training A Development Tom MN CHIEFS OF POL. ED. FOUNOATI $316.00 Good Chisf$ Confarenoa • Erickson Chiefa Coni* Good $632.00 Paid ChkO 073516 3/31/2002 DCA-WIRE ONLY 0101*21719 DCA/Spending Accounts Tom DCA*R6REONLY $214.08 3/2002 Spend Accounts 3/17/02 $214.06 10100 PrImafyCash $940.58 CITY OF ORONO *Check Detail Register<§) OS/1M21233PM Pag* 1 1 APRIL 2002 Chech Amt Invoice ComnMnI 10100 FeMChkiSSSSStSIk# otSA Ceiti 4^0/2002 OLD E 23545670409 Other Mtoceianeout Charges (S7.350.00) Grant Void4kanl 3731 Uvingaton Total OLOREPUBUC ($7,390.00) Paid Chkf 073219 4/30/2002 OUN NEVVSPAPniS R101-39610 Miscellaneous Revenue ($203.75) 469106 Void Check #73215 Total OUNNEmPAPERS (1203.75) Paid Chkf 073310 4/19/2002 UMTCO STATES POSTAL SERVICE E101-41900^ Postage $75.00 Newaletter Postage-Spring Newaletter ToW UNITED STATES POSTAL SERVICE $75.00 Pau CUM 073311 4/iam» united states postal service E101-41000-322 Postage $491.99 Newaletter roitage Spring Newsletter Total UNITED STATES POSTAL SERVICE $491.99 VaidChhS 073312 4/16m02 CHY OP ORONO PETTY CASH 0013-10300 Change Fund $300.00 GC2002 Change Fund - GC Total CITY OF ORONO PETTY CASH $300.00 Paid Chkf 073313 4/9T20U2 UNITED STATES POSTAL SERVICE E6S1-4M10422 Postage $174.39 Utility Postage-lst Qtr UB.Saplic E 602-49490422 Postage $174.38 Utility Postage-lst Qtr UB.Seplic E 101-41900-322 Postage $113.54 Utility Postage-lst Qtr UB.Septic E 69149910-322 Postage $113.53 Utilily Postage-lst Qtr UB.SepUc E 601-49400422 Postage $66.76 Utilily Postage-lst Qtr UB.SepUe Total UMTEO STATES POSTAL SERVICE $642.60 PaidChM 0^3911 44W2002 OCA-VHREOM.Y 0101-21719 DCA/Spendmg Accounts $1,974.26 44IV02 Spending Accts - 4/26/02 Tow DCA-WWEONLY $1.574 26 10100 Primacy Caah ($4,469.90) [Mike Gaffron - Orono Village Page 1 From: To: Date: Subject; Chris Willson <chriswi(g)MINN.Firstlndustrial.com> "'mgaffron|g|ci.orono.mn.us'”<mgaffron@ci.orono.mn.us> S/21/02 9:55AM Orono Village »»cctinG MAY 2 8 2002 CIT V Ui* UHONO To Whom it May Concern: I would like to express my desire to have a commercial component integrated into the proposed Orono Village development. I live with my wife and three kids on Cox Farm Rd and would look VERY favorably on the opportunity to have a quality grocery option at the intersection of Hwy 12 and Willow, not to mention a nice restaurant option and other assorted retail shops. That comer shculd clearly be directed as retail since the other comers at the intersection already are. As a 15 year professional in the commercial real estate brokerage / development field, I would tell you it will be many, many years before the "office" market will expand that far west, regardless of the extension of 1-394. The biggest regrets that my wife and I have with the area right now is the lack of a quality nearby grocery (the superette in Long Lake is a travesty) and quality restaurant food. Ravalo is a nice addition but impossible to get into....what does that say about demand? I understand the City's position is negative towards a commercial component to the Orono Village plan and I would respectfully ask that stance to be changed. If you would like to discuss further, please contact me at my office....(952) 943-7492. Thank You. CC: "'sarahwillson@aol.com'* <sarahwiilson@aol.com >, "*sjohnston@landformmsp.com' <sjohnston@landformmsp.com> r Kendra Lindahl January 22,2002 Pages Prdiariiiaiy Key luucs. There are a few key issues which the City staff sees as critical in develonment of diis site: A.Stormwater Management. The existing ponds adjacent to Highway 12 are owned and controlled by MnDOT. Orono will assist as necessary to obtain MnDOT permits/approvals for use and expansion of these ponds to serve your development and the two parcels to the immediate west along Highway 12. Orono can provide 2' contour maps of the surrounding area draining to your site. Orono and the Minnehaha Creek Watershed District will require both rate and water quality control ponds be developed on the site. B.Traffic and Vehicular Access. The development of approximately 250 residential units on this site will have a significant traffic impact on the adjacent road system. You will be expected to provide a traffic study to analyze those impacts and establish whether any modifications to the existing roadway system are necessary to accommodate this development. C.Density & Open Space, Building Hci^t, Massing and Location. Illustrative before and after views will be helpful to the City in assessing these impacts. The two most critical issues at first blush are the massing of the senior housing buildings, and the location of townhomes adjacent to the City’s public works facility. D.Retail Component at Comer of 12/Willow. The City’s Comprehensive Plan qiecifically states that the area westof Willow Drive and north of Highway 12 should not be developed with retail uses, except as accessory uses to office development The Council has recently reconfirmed its strong preference to minimize retail uses in the NW quadrant of Willow Drive and Highway 12. This policy is based on focusing retail development in a compact downtown retail area rather than a linear retail corridor along the length of Highway 12. We are looking forward to working with you on this project snd will seek to provide whatever assistance we can in moving the process forward. Please feel free to contact me or other staff members if you have questions. Sincerely, y Michael P. Gaffion Planning Director cc: Ron Moorse, City Administrator Paul Weinberger, Planner/Zoning Administrator Wendy Bottenberg, Planner Mayor Peterson and Counciimembers Chair Hawn and Planning Commission Members ■ -T» m - rf ■‘t J