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02-11-2002 Council Packet
IF■"S AGENDA FOR COUNCIL MEETING SET FOR MONDAY, FEBRUARY II, 2002,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA (*) Asterisk items ai c considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Memos regarding each of the Agenda items are available in the Public Packet - located on the counter near the sign in sheet. ROLL CALL CONSENT AGENDA 1. Approve/Amend QOI PRESENTATION 2. Laurie Fitz, Westonka Community Action Network (WeCAN) fEB M 2002 APPROVAL OF MINUTES * 3. Regular Council Meeting of Januaiy 28,2002 PARK COMMISSION COMMENTS - Irene Silber, Representative PLANNING COMMISSION COMMENTS - Jan Berg, Representative PUBLIC COMMENTS • (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S REPORT 4. #01-2706 Richard Stark - 880 Partenwood Road - Changes to Approved Plan 5. #01-2709 Rich and Anne Shull - 2285 French Creek Road - Changes to Approved Plan 6. #01-2730 Ace Properties, 3375 Crystal Bay Road - Variances - Resolution 7. #02-274 1 Calvin Presb>1erian Church, 177 Glendale Drive - Conditional Use Permit - Resolution 8. #02-2743 Thomas J. Dunsmore. 2525/2535/2545 Shad)'wood Road - Sketch Plan Review MAYOR/COUNCIL REPORT PUBLIC SERVICE DIRECTOR ’S REPORT 9. Accept Proposal to Bury Electrical Lines from Xcel Energy for Senior Housing Project 10. Revise Seasonal Weight Restrictions - Resolution 11. Adopt Assessment Roll for 595 Old Crystal Bay Road North Sewer - Resolution CITY ADMINISTRATOR ’S REPORT 12. Equipment Certificate Sale - Resolution * 13. Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the 2000 Financial Report (Information Only) 14. Request for Authorization to Dispose of Used Police Vehicles and Forfeited Vehicle 15. Approve Final Plans and Specs for Long Lake Fire Station 16. Pay Request and Change Order - Long Lake Fire Station J AGENDA FOR COUNCIL MEETING SET FOR MONDAY, FEBRUARY 11,2002,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA CITY ATTORNEY ’S REPORT 17. LICENSES Kennel Tobacco * 18. BILLS UPCOMING ISSUES AND EVENTS 2002 02/04 •Park Commission Meeting, 7:15 p.m. 02/11 -Council Meeting, 7:00 p.m. 02/18 - HOLIDAY, Presidents ’ Day 02/25 - Planning Commission, Tuesday, 6:30 p.m. 02/25 - Council Meeting, 7:00 p.m. 03/04 - Park Commission Meeting, 7:15 p.m. 03/11 -Council Meeting, 7:00 p.m. 03/18 - Planning Commission, 6:30 p.m. 03/25 - Council Meeting, 7:00 p.m. iHllta itfia •‘n'lir Public Attendance Meeting Date -2 - //- O 3 MINUTES OF THE ORONO CITY COUNCIL Moaday, Jauary 28,2002 p[B 1 1 2002 7:00 o’clock p.m. CIIY Ur Oriyyi»U ROLL The Council met on the above-mentioned date with the following members present: Mayor Barbara Peterson, Council Members Jim White, Jay Nygard, and Bob Sansevere. Council Member Richard Flint was absent. Representing Staff were City Administrator Ron Moorse, City Attorney Tom Barrett, Planning Director Michael Gaffron, Zoning Administrator Paul Weinberger, Zoning Administrator Wendy Bottenberg, City Engineer Tom Kellogg, Public Services Director Greg Gappa, and Recorder Jackie Young. Mayor Peterson called the meeting to order at 7:00 o’clock p.m. CONSENT AGENDA (#1) Approve/Amend Items 9,10,13,14,15,16,17,18, and 19 were added to the Consent Agenda. White moved, Nygard seconded, to approve the Consent Agenda as amended. VOTE: Ayes 4, Nays 0. APPROVAL OF MINUTES *(#2) REGULAR COUNCIL MEETING OF JANUARY 14,2002 White moved, Nygard seconded, to approve the minutes of the Regular City Council meeting of January 14,2002, as submitted. VOTE: Ayes 4, Nays 0. *(#3) COUNCIL WORK SESSION OF JANTf ARY 15,2002 White moved, Nygard seconded to approve the minutes of the Council Work Session of January 15,2002, as submitted. VOTE: Ayes 4, Nays 0. Charles Pyle, 3548 Ivy Place, thanked the Planning Commission for the fine job they did on his application. PARK COMMISSION CO^IMENTS - Rick Meyers, Representative Meyers stated a few storm damaged and diseased trees have been remove*’ »rom the old Navarre Park. Meyers reported the Park Commission did receive $2,000 from the M,> Society towards the purchase of a drinking fountain at the Navarre Park, with the Park Commission considering a permanent type of restroom facility at this location. Meyers reported the structures at the new Navarre Park have also been demolished, with some trash still remaining to be removed. Meyers stated the majority of the site has been cleaned up. PAGEl L MINUTES OF THE ORONO CITY COUNCIL Monday, January 28,2002 7:00 o^clock p.m. (Park Commission Comments, Continued) Meyers stated the Park Commission viewed a presentation at their last meeting regarding shoreline management. The Park Commission is considering utilizing shoreline management for some of the City ’s lake access points. Meyers suggested the City also incorporate shoreline management for some of the areas contained in the City ’s stormwater management plan as well as having some test areas to see if the shoreline can be improved in certain parts of the City. Meyers noted the Park Commission is looking forward to the City Council work session in March. Meyers reported the Park Commission is currently working on compiling the results from a recent survey regarding how other cities fund their Park Commission as well as the services they provide. Meyers reported the Dakota Rail has been purchased, and Meyers thanked Gabrial Jabbour and Peter Johnson on behalf of the Park Commission for their work during the negotiation process. White noted the Orono Police have been stopping by the bus stop in Navarre in an effort to help improve that area. White stated the City has asked Metro Transit to take a look at the bus stop and how it can be improved. Meyers stated the Park Commission is waiting to hear on the status of state aid dollars for the construction of a sidewalk from the railroad tracks to the old Navarre Park, which will greatly aid in providing a good pedestrian/trail system in this area. White noted the stote aid to the City has been reduced this year. Sansevere thanked the Park Commission for the fine job they do at improving Orono’s parks, noting the work done by Meyers on the Navarre Park was outstanding and has greatly benefited the Navarre area. PLANNING CO.MMISSION COMMENTS - Liz Hawn, Representative None PUBLIC COMMENTS None ZONING ADMINISTRATOR’S REPORT *(4) #2480 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH - EXTEND FLNAL PLAT APPROVAL - RESOLUTION NO. 4748 White moved, Nygard seconded, to approve and adopt RESOLUTION NO. 4748, a Resointion Approving the Plat of Spring HUI Golf Club. VOTE: Ayes 4, Nays 0. PAGE 2 f 4 V MINUTES OF THE ORONO CITY COIWCIL Monday, January 28,2002 7:00 o’clock p.m. *(#5) #02-2737 CHARLES P\XE, JR., 3548 IVY PLACE - AFTER-THE-FACT VARIANCE, RESOLUTION NO. 4750 White moved, Nygard seconded, to approve and adopt RESOLUTION NO. 4750, a Resolution Granting After-the-Fact Variances for Charies Pyie, Jr., 3548 Ivy Place. VOTE: Ayes 4, Nays 0. *(#6) #02-2738 G & G HOLDING COMPANY LTD., PARTNERSHIP, 1170 LOMA LINDA A\’ENUE - AFTER-THE-FACT VARIANCES - RESOLUTION NO. 4747 White moved, Nygard seconded, to approve and adopt RESOLUTION NO. 4747, a Resolution Granting After-the-Fact Variances for G & G Holding Company, l.td.. Partnership, 1170 Loma Linda Avenue. VOTE: Ayes 4, Nays 0. *(#7) #02-2739 THOMAS AND MARY ANN DAHLQUIST, 4070 DAHL ROAD - VARIANCE RESOLUTION NO. 4749 White moved, Nygard seconded, to approve and adopt RESOLUTION NO. 4749, a Resolution Granting Variances for Thomas and Mary Ann Dahlquist, 4070 Dahl Road. VOTE: Ayes 4, Nays 0. *(#8) #092-2742 DOUGLAS AND ROBAN SMITH, 4195 HIGHWOOD ROAD - VARIANCE - RESOLUTION NO. 4751 While moved, Nygard seconded, to approve and adopt RESOLUTION NO. 4751, a Resolution Granting Variances for Douglas and Roban Smith, 4195 Highwood Road. V'OTE: Ayes 4, Nays 0 .MAYOR/COl NCIL REPORT Mayor Pete ,on noted her and Gabriel Jabbour would be meeting with the other cities involved in the Dakota Rail project in the near future. Sansevere inquired if the City Administrator thought the appraised value on the land located between Kelley and Highway 12 was appropriate. Moorse stated the county assessor has valued the land at S5.S0 per square foot, with the information being fonvarded to the buyer. Moorse stated the buyer has indicated they will be revising their purchase agreement to reflect that value. Sansevere inquired whether the City should meet with all the local fire chiefs in order to discuss the fire protection needs for this area. Sansevere stated he would like to hear from the fire chiefs from Long Lake, Mound, and Maple Plain. PAGE 3 MINUTES OF THE ORONO CITY COUNCIL Monday, January 28,2002 7:00 o’clock p.m. (Mayor/Council Report, Continued) Mayor Peterson noted Mound has just recently held an informational meeting concerning their new station. Nygard noted no one from the general public attended the meeting. Mayor Peterson commented she was not aware of the meeting or she would have attended it. Moorse stated Staff would look into inviting the fire chiefs in to appear before the Council. Sansevere requested Staff attempt to have the Maple Plain, Mound, and Long Lake fire chiefs appear before the Council. Sansevere noted the City docs not currently have a committee working with the Mound Fire Department. Mayor Peterson stated it is her recollection a committee was established to work with the Mound Fire E)epartment. Moorse stated Mound does have a committee consisting of representatives from each city, with a meeting having been scheduled for Wednesday, January 30"’. Moorse stated he would be in attendance at that meeting. Moorse stated at the present time it is his understanding the committee is still in a review process and have not come to any final decisions. Moorse stated one of the goals of the City for the year 2002 is to determine how the new Mound Fire Station fits into Orono’s long-term fire service needs. PUBLIC SERVICE DIRECTOR’S REPORT *(#9) NORTH FERNDALE ROAD PROJECT-CITY OF PLYMOUTH PAYMENT White moved, Nygard seconded, to approve payment of $168,007.95 to the City of Plymouth for Orono’s share of project costs for the State Aid project to reconstruct North Ferndale Road. VOTE: Ayes 4, Nays 0. White moved, Nygard seconded, to approve a budget adjustment of $163,409.11 for the year 2001 MSA Fund expenditures for costs to complete the North Ferndale Road reconstruction project. VOTE: Ayes 4, Nays 0. White moved, Nygard seconded, to approve a budget adjustment of $4,598.84 for the year 2001 Water Fund operating expenditures for water main repair costs on the North Ferndale Road reconstruction project. *(1110) APPROVE REFUND OF LETTER OF CREDIT PROCEEDS FROM JACOBS MILL SUBDIVISION White moved, Nygard seconded, to approve a refund to the developer of $5,000 in letter of credit proceeds for the Jacobs Mill Subdivision. VOTE: Ayes 4, Nays 0. PAGE 4 L MINUTES OF THE ORONO CITY COUNCIL Mooday, January 28,2002 7:00 o’clock p.m. (#11) APPROVE QUOTATION FOR SEWER SERVICE INSTALLATION Sansevere questioned whether the 10 percent city administration charge is standard for this type of project. Sansevere stated in his opinion the 10 percent may be slightly high smcc the person is a taxpayer in the City of Orono. Sansevere inquired what the 10 percent administration charge covers. Gappa stated the 10 percent administration charge helps to offset the costs of the Public Works Department to help with this project. Gappa stated there were some extenuating circumstances regarding the intersection and traffic in this location. Sansevere inquired whether Staff has put in any overtime on this project or whether the services were provided in the normal course of the business day. Gappa stated the Public Works Department docs incur some costs to go through this process but did not incur any overtime. Sansevere stated in his opinion this perhaps should be considered a typical service the City provides to its residents. Gappa stated the property owner did approach the City requesting their help with this project. Gappa stated generally sewer service is the responsibility of the property owner, but the property owner had requested the City assist him in this and agreed to being assessed the administrative charge. Gappa stated in his view the property owner is receiving an additional service and the administrative cost is fair. White moved, Peterson seconded, to accept the quotation from IVIdcP Utilities in the amount of $8,600 for repair of sewer service at 595 Old Crystal Bay with the project costs to be assessed to the property owner. VOTE: Ayes 4 NaysO. CITY AD>IINISTRATOR’S REPORT (#12) LIQUOR VIOLATION - O’SirLLIVANS Moorse stated Staff is recommending a S500 penalty be imposed on O'Sullivans concerning a violation by an employee selling liquor to a minor. Moorse stated this fine is being imposed as part of a police program to deter sen'ing alcohol to minors. Moorse stated there were a number of establishments where alcohol was sold to a minor, with S500 being the penalty for a first time offense. Sansevere inquired whether O’Sullivans accepted the training that was provided by the Police Department. Police Officer Kurt Erickson stated the general manager of O’Sullivans did attend the training. Mayor Peterson inquired whether a $500 penalty was sufficient. Moorse stated the fine does increase with subsequent violations. Mayor Peterson inquired whether the person who sold the alcohol to a minor is still employed with PAGE 5 J MINUTES OF THE ORONO CITY COUNCIL Monday, January 28,2002 7:00 o'clock p.m. (812 - Liquor Violations, O’Snllivans, Continued) O'Sullivan’s. Officer Erickson statco O’Sullivan's consider this employee to be a good employee and has not terminated her employment. Erickson stated the employee was charged with a gross misdemeanor, which was subsequently reduced to a misdemeanor by the City Attorney. Mayor Peterson inquired whether this was an ongoing program for the Police Department. Officer Erickson stated they are planning to do it again this summer, with a training session being available for the merchants. Moorse stated prior to the compliance checks, each business was given the opportunity to participate in a training program and was informed that there would be compliance checks. Moorse stated overall there were 10 violations, with O'Sullivans being the only one located in Orono. Sansevere moved. White seconded, to impose a S500 penalty on O’Sullivan’s regarding the liquor violation. VOTE: Ayes 4, Nays 0. *(813) PAY EQUITY REPORT White moved, Nygard seconded, to approve the City’s Pay Equity Report. VOTE; Ayes 4, Nays 0. *(814) A.MENDMENT TO PERSONNEL POLICY - COMPENSATION FOR EVENINGS MEETINGS White moved, Nygard seconded, to approve the revision to the Administrative and Personnel Policies to provide compensation to overtime exempt employees for attendance at evening meetings. VOTE: Ayes 4, Nays 0. *(#15) CITY AD.MINISTRATOR SALARY ADJUSTMENT White moved, Nygard seconded, to approve a 3.75 percent increase of the City Administrator effective September 1,2001. VOTE: Ayes 4, Nays 0. *(816) DECLARATION OF REIMBURSEMENT INTENT FOR POLICE VEHICLE COSTS RESOLITION NO. 4752 White moved, Nygard seconded, to approve and adopt RESOLUTION NO. 4752, a Resolution Declaring Intent to Reimburse Police Vehicle Costs with Equipment Certificate Proceeds. VOTE: Ayes 4, Nays 0. PAGE 6 MINUTES OF THE ORONO CITY COUNCIL Monday, Jannary 28,2002 7:00 o’clock p.m. *(#17) 2001 INTERFUND TRANSFERS AND LOAN PAYMENTS White moved, Nygard Mconded, to approve the Schedule of 2001 laterfnnd Transfers and Loan Payments. VOTE: Ayes 4, Nays 0. *(#18) PAY REQUEST - LONG LAKE FIRE STATION White moved, Nygard seconded, to approve the request for pa3rment in the amount of $11,049.45 to SEH. VOTE: Ayes 4, Nays 0. CITY ATTORNEY’S REPORT None (#19) LICENSES CIGARETTE LICENSE James Anderst Narrows Saloon 3380 Shoreline Drive John O'Sullivan O'Sullivans 1 (Convenience Store) 2420 Shadywood Road Richard Bloomquist Rick ’s Super Valu 3333 Shoreline Drive John O’Sullivan O’Sullivans II (Convenience Store-Culvers) 3340 Shoreline Drive Cindy Dehn Western Convenience Store 2160 Wayzata Boule\’ard Daniel Scherven Navarre Lanes, Inc. 3425 Shoreline Drive Timothy Ivory Spring Hill Golf Club 725 Sixth Avenue North William Wear 12-Hi Liquor 2160 West Wayzata Boulevard LeRoy Kochnen Navarre Citgo 3360 Shoreline Drive Grant Wenkstem Lakeview Golf of Orono, Inc. 405 North Arm Drive SPECIAL EVENT LeGran Homes Corporation 2002 Parade of Homes Spring Preview 825 Willow View Drive February 9 - March 3,2002, Thursdays through Sundays 12:00 p.m. Noon - 6:00 p.m. PAGE 7 - . i . - _ t ■1 MINUTES OF THE ORONO CITY COUNCIL Monday, January 28,2002 7:00 o’clock p.m. (Licenses, Continued) Paul Vogstrom 2002 Parade of Homes Spring Preview 3995 North Shore Drive February 9 - March 3, 2002, Thursdays through Sundays 12:00 p.m. Noon - 6:00 p.m. *(#20) BILLS White moved, Nygard seconded, to approve payment of the All Funds Account. VOTE: Ayes 4, Nays 0. CITY ADMINISTRATOR’S REPORT, CONTINUED White commented on the good job Rick’s Super Valu is doing at improving their store and the Navarre area, noting the grocery store does bring in lots of customers to this area Moorse stated Staff did attempt to schedule a meeting with the legislators but were unsuccessful at arriving at a date that would work for everyone. Moorse stated Staff would attempt to schedule a meeting again in the near future. Moorse noted he has distributed some information to the Council regarding the state budget deficit as well as some suggestions from the MN League of Cities on information that should be given to the state legislators. Moorse recommended a letter be written to the state legislators regarding the deficit. It was the consensus of the City Council to write a letter to the state legislators concerning the state deficit. PLANNING DIRECTOR’S REPORT Gaffron stated Frank Dunbar has decided to scrap the office building project located near the proposed senior center due to the slow office market in this area, and would like to pursue another senior facility in its place. Gaffron stated the project would consist of the same conditions, same terms of approval, and the same terms of ownership as the previous senior center project. Gaffron stated Dunbar would like to submit an application within the next month. Gaffron stated this site was rezoned to B-6 to accommodate the office building, which would need to be rezoned to accommodate the senior housing. Gaffron stated at a recent open house, there were 60 people in attendance, which demonstrated a great interest in this area for this type of housing. Gaffron stated Dunbar is looking for some preliminary approval of the concept for this site. Tom Barrett stated the City would need to look at the implications this would have on the Tff Dis&ict. PAGES n ■ I 1 MINUTES OF THE ORONO CITY COUNCIL Moaday, Jaaaary 28,2002 7:00 o’clock p.oi. (Plaaalag Director’s Report, Coatiaaed) Gafiron stated Dunbar would like the same tenns of financing as before. GafTron stated the financing would need to be discussed in the near future. GafTron stated he is proposing SO units on this site in addition to the 62 units already approved. Mayor Peterson indicated she does not have a problem with this concept. Gaffron noted Staff did have a discussion with a developer who is interested in a comprehensive planned unit development for the property located along Highway 12 between Old Crystal Bay Road and Willow Drive, with potentially some comntercial, residential, and additional senior housing. Sansevere inquired what the commercial would consist of. Moorse stated they are considering a small grocery store for this area consisting of approximately 20,000 square feet. Gafiron stated that size grocery store would be approximately one-half the size of Rick’s Super Valu. ADJOURNMENT White moved, Sansevere seconded, to adjourn the meeting at 7:48 p.m. There being no further business to discuss, the meeting was adjourned at 7:48 p.m. ATTEST: Linda S. Vee, City Clerk Barbara Peterson, Mayor PAGE 9 Orono, Minnesota bering Index Map riJHSiks. k:' iitaoc ■ CVIIIQ* ViM im^MS MP1 I t.t« M m,9m M tf PT. f. If ta t. lift li.M Mi ir.iftf M AGENDA FOR COUNCIL MEETING SET FOR MONDAY, FEBRUARY 11,2007., 7:00 P.M. ORONO COUNCIL CHAMBERS, 2700 KELLEY PARKWAY, ORONO, MINNESOTA o Asterisk items are considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item^ on the agenda. Memos regarding each of the Agenda items are availabic in the Public Packet - located on the counter near the sign in sheet ROLL CALL CONSENT AGENDA 1. Approve/Amend PRESENTATION 2. Laurie Filz, Westonka Community Action Network (WeCAN)FEB M 2002 APPROVAL OF NONUTES * 3. Regular Council Meeting of January 28,2002 ^ PARK COMMISSION COMMENTS - Irene Silber, Representative PLANNING COMMISSION COMMENTS • Jan Berg. Representative PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S REPORT 4. #01 -2706 Richard Stark - 880 Partenwood Road • Changes to Approved Plan 5. #01*2709 Rich and Anne Shull - 228S French Creek Road - Changes to Approved Plan 6. #01*2730 Ace Properties, 3375 Crystal Bay Road * VariaiKes * Resolution 7. #02*2741 Calvin Presbyterian Church, 177 Glendale Drive * Conditional Use Permit * Resolution 8. #02*2743 Thomas J. Dunsmore, 2525/2535/2545 Shadywood Road * Sketch Plan Review MAYOR/COUNCIL REPORT PUBLIC SERVICE DIRECTOR’S REPORT 9. Accept Proposal to Bury Electrical Lines from Xcel Energy for Senior Housing Project 10. Revise Seasonal Weight Restrictions * Resolution 11. Adopt Assessment Roll for 595 Old Crystal Bay Road North Sewer * Resolution CITY ADMINISTRATOR'S REPORT 12. Equipment Certificate Sale * Resolution • 13. Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the 2000 Financial Report (Information Only) 14. Request for Authorization to Dispose of Used Police Vehicles and Forfeited Vehicle 15. Approve Final Plans and Specs for Long Lake Fire Station 16. Pay Request and Change Order • Long Lake Fire Station AGENDA FOR COUNCIL MEETING SET FOR MONDAY, FEBRUARY 11,2002,7:00 PJVL ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA CITY ATTORNEY’S REPORT 17. LICENSES Kennel Tobacco • 18. BILLS UPCOMING ISSUES AND EVENTS 02/04 *Park Commission Meeting, 7:15 p.m. 02/11 *Council Meeting, 7KK) pjn. 02/18 -HOLIDAY, PresidenU’ Day 02/25 * Planning Commission, Tuesday, 6:30 pjn. 02/25 -Council Meeting, 7:00 pjiL 03/04 * Park Commission Meeting. 7:15 p.m. 03/11 -Council Meeting. 7:00 p.m. ..Jtesacmu FEB 1 \ 2002 ’ qIY Uf UMUIxO Department Approval: REQUEST FOR COUNCIL ACTION Name Wendy Bottenberg Title Zoning Adminstrator/Planner DATE: 2/5/02 ITEM NO.: f Agenda Section: Zoning Item Description: #01-2706 Richard & Jane Stark 815 Partenwood Road Variances Zoning District: Lot Area: LR-IB One Famil> Lakeshore Residential District (1 Acre) 44,225 s.f. (1.02 acre) Li.Nt of Exhibits: A B C D Approved Plans Proposed Plans Resolution #4693 Start'Report and Exhibits of 9/17.2001 Application Summary: The City Council adopted, on consent. Resolution No. 4693 for Richard and Jane Stark to grant the renewal of variances to permit construction of a four stall garage and additional living area to a one level residence at 815 Partenwood Road. The original variance was granted in 1997 and was renewed in 1998, 1999.2000 and 2001. Richard and Jane Stark bought the property in 2001 and were the owners when the variances were renewed in 2001. The applicants builder, Ron Lauer. applied for a building permit and when the plans were reviewed there was a conflict w ith the amount of hardcover in the 0-75' setback zone versus the amount approved. The plans had a larger amount than the approved plan. The owner agreed to remove the excess hardcover. It was during these discussions which the property owners decided not to construct the addition on the east side of the residence. Instead, they proposed slightly larger decks and changing one of the decks into a screen porch, both are on the lakeside of the residence. The proposed changes are as lollows: I. Addition (“A”) on the east will be not be constructed. Approved for 301.5 s.f. Decrease of 301.5 s.f. 2. Deck “B’’ will be a screen porch. Approved for 84 s.f. Proposing 141 s.f. Increase of 57 s.f. • - * - -it* 3. Deck “C” Approved for 198 s.f. Proposing 337 s.f. Increase of 139 s.f ‘ ->■ ^ ' Uj The lot coverage by structures was approved at 3,410 s.f (7.7%). The lot coverage by structures will decrease by 148 s.f with the new proposal. The new proposal meets the approved hardcover in the 0-75' setback zone. The location of the structure is what changes. The proposal incorporates more structure in the 0- 75 ’ setback zone on the lake side of the residence, rather than on the side of the residence further from the lake. (See Exhibit B). The proposed deck and screen porch are approximately 40 ’ from the lake and are not the two story’ addition previously approved. The deck and screen porch do not affect any adjacent properties. The house and garage are both located in the 0-75 ’ setback zone. The residence was built prior to current zoning standards. COUNCIL ACTION REQUESTED: To direct staff regarding changes in application: 1. Bring resolution to next Council meeting reflecting changes to proposal; or 2. Refer back to Planning Commission for further review. •SfS: — A RESOLUTION GRANTING RENEWAL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 01-2706 WHEREAS, Richard R. Stark and Jane M. Stark (hereinafter "the applicants") are owners of the property located at 815 Partenwood Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 2, Block 2, Partenwood (hereinafter "the property"); and WHEREAS, the applicants have applied to the City for the renewal of variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence to include a four stall garage and additional living space located 34 ’ from the 929.4 ordinary high water mark where 75 ’ is required and requiring a hardcover variance of 4,413 s.f. (15.3%) where 5,815 s.f (20%) is existing and none is allowed as shown on Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Miimesota: FINDINGS 1. This application was reviewed as Zoning File #01*2706. 2.The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property consists of 1.02 acre. 3.The Orono Plaiming Commission reviewed this renewal application on September 17, 2001 and recommended approval of the proposed variances based upon the following fmdings: 1. The proposed additions would not ftuther encroach on the OHWL. Page 1 of 5 ----- 2. The configuration of the lot severely restricts the allowable building pad. 3.The amount of hardcover in the O' to 75' lakeshore setback would be reduced from 20% to IS.3%. 4.The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 5.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence located 34' from the OHWL where 75' is required and hardcover of 4,415 s.f. (15.3%) in the O' to 75' lakeshore setback where 5,815 s.f (20%) is existing and none is allowed. 1.All plastic under landscaping must be removed in the O' to 75' lakeshore setback prior to any new construction. 2. No further variances will be granted to this property in the future. 3.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (September 24, 2002). Page 2 of 5 * 4.Violation of or non-compliance wth any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5.The undersigned applicants have read, understood and hereby agree to the term*-, of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. 6.Any substantial changes or revisions to the plan in Exhibit A will require reconsideration by the City Council. Adopted by the City Council of the City of Orono. Minnesota at a regular meeting held on the 24th day of September, 2001. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property Owner (s) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 24th day of September. 2001, by Barbara A. Peterson and Linda S. Vee, Mayor and Cit>’ Clerk of the City of Orono, a Minnesota municipal corporation and said instnunent was executed on behalf of the City. Notaiy Public Page 3 of 5 • • • STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of 2001, before me a Notary Public vvithin and for said County, personally appeared .known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public STATE OF MINNESOTA. ) ) ss. COUNTY OF HENNEPIN ) On this day of 2001, before me a Notary Public within and for said County, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public Page 4 of S ♦ t. !• S LA<e MB44SJOt*iA MANCENTCr ENTCT planing AUGVCNT SCPeCN PLANING sciivci: liNier AOOTESS WALL .EXGTNG TBCP.S TO K;\<AN • •• • • •• SMOVELPPWT; nnM>^ SUE PLAN in o iS Applicalioa Date: 8/13/01 Compiclioa Dale: 8/13/01 60 Day Deadline: 10/12/01 REQUEST FOR COUNCIL ACTION Department Approval: Name Wendy Bonenberg Title Zoning Adminstrator/Planner DATE: 9/21/01 ITEM NO.: ^ Agenda Section: Zoning Item Description: #01*2706 Richard Sl Jane Stark 815 Partenwood Road Variance Renewal Zoning Dbtrkl: Lot Area: LR*1D One Family Lakeshore Residential District (I Acre) 44,225 s.f. (1.02 acre) Lbt of Exhibits: A Resolution B Staff Report and Exhibits or9/l7/200I Application Sumniary: The property has been sold and the new owner would like to renew the variances received to expand and remodel the existing residence to iticlude a four stall garage and additional living area. Variances were granted on October 23,2000, October 25,1999, October 26, 1998 and November 24, 1997 for lakeshore setback to be located 34' from the lakeshore where 75' is required and for hardcover in the 0-75' setback where 20% (5,815 s.f.) existed and 15.3% (4,413 s.f.) is proposed. 1. Section 10.22, Subd. 1(A): Lakeshore Setback Regulations: No principal building shall be located closer than 75 feet to the natural ordinary high water mark of a lake abutting the property. To allow remodeling per the plan in Exhibit A of the resolution where the residence is currently located 34' from the ltdceshcre where 34' is proposed and 75' is required. 2. Section 10.22, Subd. 2 and Section 10.56, Subd. 16(L)(1): Hardcover in 0-75 ’; Permit 4,413 s.f. (15.3%) hardcover in the 0-75' where 5,815 s.f. (20%) exists and 0 s.f. (0%) is allowed. PLANNING COMMISSION: The Planning Commission recommended by a 7 to 0 vote to: Approve the application as presented. STAFF RECOMMENDATION: To approve the enclosed resolution. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution. A RESOLUTION GRANTING RENEWAL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 01-2706 WHEREAS, Richard R. Stark and Jane M. Sttuk (hereinafter "the applicants") are owners of the property located at 815 Partenwood Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 2, Block 2, Partenwood (hereinafter "the property"); and WHEREAS, the applicants have applied to the City for the renewal of variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence to include a four stall garage and additional living space located 34* from the 929.4 ordinaiy high watr- mark where 75’ is required and requiring a hardcover variance of 4,413 s.f. (15.1%) where 3,815 s.f. (20%) is existing and none is allowed as shown on Exhibit A. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono. FINDINGS 1. This application was reviewed as Zoning File <^01-2706. 2. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property consists of 1.02 acre. 3. The Orono Planning Commission reviewed this renewal application on September 17, 2001 and recommended approval of the proposed variances based upon the following findings: 1. The proposed additions would not further encroach on the OHWT. Page 1 of 5 2. The configuration of the lot severely restricts the allowable building pad. 3.The amount of hardcover in the 0’ to 75 ’ lakeshore setback would be reduced from 20% to 15.3%. The City Council finds that the conditions e.xisting on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preser\'e a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the communitv. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22. Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence located 34 ’ from the OHWL where 75' is required and hardcover of 4,415 s.f (15.3%) in the 0* to 75 ’ lakeshore setback where 5,815 s f. (20%) is existing and none is allowed. 1.All plastic under landscaping must be removed in the 0’ to 75 ’ lakeshore setback prior to any new construction. No further variances will be granted to this property in the future. 3.Authorities granted by this variance run with the propeny not with the applicants, but ^e permissive only and must be exercised by application for a bu. ding permit within one year of the date of Council approval, or this variance will expire on that date (September 24, 2002). Page 2 of 5 i 4. Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5. The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. 6. Any substantial changes or revisions to the plan in Exhibit A will require reconsideration by the City Council. Adopted by the City Council of the City of Orono. Minnesota at a regular meeting held on the 24th day of September, 2001. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mavor Property Owner (s) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 24th day of September, 2001, by Barbara A. Peterson and Linda S. Vee, Mayor and City Clerk of the Cit> of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 3 of 5 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of me a Notaiy Public within and for said County, personally appeared 2001, before .known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public STATE OF MINN’ISOTA ) ) SS. COUNTY OF HENNEPIN ) On this dav of 2001, before me a Notary Public within and for said County, personally appeared .known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public Page 4 of 5 * ^£t * *• “*■ ' I I ••••«•• • • < I w *• ieIc X U lA<e MVsf^TOXA MAN CNTI^’Y ENT8Y PLANTfgG AUGMENT SCPEuN PLANT nG SECVCE CNTPY AOCWEGf* WALL EXISTNG TPEES to P2MAN SMOVELPpNi; tMiMjrcnM o •o o 00fda« OLSEN ESDENCE ES^•U^SITE PLAN TO: FROM: DATE: SUBJECT: Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator Wendy Bottenberg, Zoning Administrator/Planner September 14,2001 #01-2706 Richard R. Stark SIS Partenwood Road Variance Renewal — Public Hearing Zoning District: Lot Area: LR-IB One Family Lakeshore Residential District (I Acre) 44,225 s.f. (1.02 acre) List of Eihibits A Analysis B Application C Existing and Proposed Site Plan D Resolution #4550 E Minutes from previous meetings (PC-10/16/2000, CC-10/23/2000) F Staff Report (10/23/2000) Pertinent Code Sections Section 10.22, Subd. 1: Lakeshore Setback Regulations Section 10.22, Subd. 2: Lakeshore Hardcover Requirements •Seetion 10:3 1, Subd. 5(B), LR4B Lot Requirements ■ Application Summarj': The propert>' has been sold and the new owner would like to renew the variances received to expand and remodel the existing residence to include a four stall garage and additional living area. Variances were granted on November 24, 1997, October 26, 1998, October 25,1999 and October 23,2000 for lakeshore setback to be located 34' from the lakeshore where 75 ’ is required and for hardcover in the 0’-75 ’ setback where 20% (5,815 s.f) was existing and 15.3% (4,413 s.f) was proposed. Staff Recommendation: The zo.".ing lot conforms to lot area, lot width, and side yard setback requirements. The existing residence is located within the required lakeshore setback. The proposed plan reduces the amount of hardcover in the 0'-75' setback. The existing amount of hardcover on the site is 10,228 s.f (23%). The proposed plan is for 6.595 s.f (14.9%) total hardcover on the lot. If Planning Commission concludes that the findings of fact supporting this variance request are still valid, then an approval recommendation is appropriate. Ml-2706 Richard and Jane Slark 815 Parienwood Variance Renewal page-1 • •A ANALYSIS Lot Area and Yards LR-IB District Standards Lot Area Lot Width Front Yard Side Yard Lakeside Yard 1 acre 140 ft.35 ft.10 ft.75 ft. Subject Property Lot Area and Yards Lot Area Lot Width Street Yard Side Yard Lakeside 1.02 acres 225 ft. at 75' setback 357 ft. at OHW 37 ft. (existing) 35 ft. (proposed) 46 ft. (existing) 20 ft. (proposed) 34 ft. The zoning lot does not meet the lakeshore setback requirement of 75'. A variance is required for remodeling and expanding an existing structure within the 75' lakeshore setback. The homeowner's association has setback requirements that are more restrictive than the zoning code. Structural Coverage Total Lot Size Total Structural Coverage Percentage 44,225 s.f.2,520 s.f. (existing) 3,410 s.f. (proposed) 5.7% 7.7% Structural coverage is not an issue with this application. Hardcover Distance from Shoreline Total Area in Setback Existing Hardcover Allowed Hardcover Proposed Hardcover Variance Requested 0'-75'28,810 s.f. 5,815 s.f. (20%) none (^) ti.'S)(W&) 15.5 75'-250'15,419 s.f.2,995 s.f. (19%) 3,854.75 s.f. (25%) 3,600 s.f. (23%) none A hardcover variance is required in the O' to 75' lakeshore setback. • • p) V CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee $250.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-conforming structures $250.00 After-the-Fact Fees (Double application fee) Application # 0! ^SIOG Date Received %^1‘^-Ql Amount Paid JBf*50.oo PROPERTY INFOI^UipiON;____ Site Address .o / S tCp ■Si’Ss'L Property Identification Number (P.I.D.) 0< - ii n . nnnR________ Attach legal description to application if not included on required survey. Date Property Acquired “w/ !____________________fmonth/vear> I (do) (do not) also own the adjacent parcels of land. Present use of property: residential___^other (srecify)______________________ Zoning District: / O . 2.*^ *T ______- t ^___________________________ APPLICANT. 7 <5/1 Name H i<LH ^ Address:. <T7. V~ n x'Tr //h /< A Phone (home) -c! 9 ____ Phone (work) ^ Z / 1 City: /l \________Zip: S OWNER (if different than applicant) Name ______________ Phone (home) Phone (work) Address:Citv:Zip: DESCRIPTION OF REQUEST Describe request in detail: __ Estimated Consruction Cost S (attach additional sheets if necessaiy) VARIANCES REQUIRED Lot Area Lot Width Setback: Other (specify) Front __Side • « V / . Hardcover Rear Lot Coverage Average Lakeshore A^S'UJ h)/!)ffp. HARDSHIP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficult' or unusual property conditions preventing compliance with Zoning Code requirements:_________ ____________________________ f^/2ic>rc. (attach additional sheets if necessary) #2 4 06 • f • 33G4!)50 GITYofORONO RESOLUTION OF THE CITY COUNCIL NO. 4 5 5 U __CO Co CJ C7 A RESOLUTION GRANTING RENEWAL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 •• FILE NO. ^624 WHEkIeAS, Roger Olsen and Elizabeth Olsen (hereinafter "the applicants") are ovvTiers of the property located at 815 Partenwood Road within the City of Orono (hereinafter "the City") and legally described as follows; Lot 2, Block 2, Partenwood (hereinafter "the property"); and WHEREAS, the applicants have applied to the City for the renewal of variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence to include a four stall garage and additional living space located 34 ’ from the 929.4 ordinary high water mark where 75' is required and requiring a hardcover variance of 4,413 s.f (15.3%) where 5,815 s.f. (20%) is existing and none is allowed as shown on Exhibit A. Minnesota: 1. 2. 3. NOW, THEREFORE, BE IT RESOL\ED by the City Council of Orono, FINDINGS This application was reviewed as Zoning File #2624. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property consists of 1.02 acre. The Orono Planning Commission reviewed this renewal application on October 16, 2000 and recommended approval of the proposed variances based upon the following findings: 1. The proposed additions would not further encroach on the OHWL. Page 1 of 5 :’ivm CITY of ORONO :?'csHCL RESOLUTION OF THE CITY COUNCIL NO. 4 S 5 0 2. 3. The configuration of the lot severely restricts the allowable building pad. The amount of hardcover in the 0’ to 75' lakeshore setback would be reduced from 20% to 15.3%. 4.The Cit>' Council finds that the conditions existing on this propert>' are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serv'e as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. a.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council herebv grants variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and e.xpansion of the existing residence located 34’ from the OH\VL where 75’ is required and hardcover of 4,415 s.f. (15.3%) in the 0’ to 75’ lakeshore setback where 5,815 s.f (20%) is existing and none is allowed. All plastic under landscaping must be removed in the O’ to 75’ lakeshore setback prior to any new construction. No further variances will be granted to f^is property in the future. J Authorities granted by this variance run with the propertj* not with the applicants, but ^e permissive only and must be exercised by application for a buildinsf permit within one year of the date of Council approval, or this variance will expire on that date (October 23, 2001). Page 2 of 5 fell GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 S 5 0 Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5. The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. 6. Any substantial changes or revisions to the plan in Exhibit A will require reconsideration by the City Council. . . . .' Atlopted by the Citv’ Council of the City of Orono, Minnesota at a regular 23rd day of October, 2000. Propc.ty Ovyner (s) Si ATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) Gabrielyabbour, Mayor The foregoing instrument was acknowledged before me on this 23rd day of October, 2000, by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the City' ot Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 3 of S 1 GITYofORONO RESOLUTION OF THE CITY COUNCIL ESflO-NO. 5 0 STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) )ss. On this Jiill'day of h-'t,n,nrn for said county, personally appeared 200j_ before me a Notar>- Public within and toown [o n>'«o be the pe«on(s) described in and who executed the foregc^ng instrument and acknowledged that he (they) executed the same as his (dieir) free act and deed. RACHEL 0006E notary PU8UC • MMC80TA My ComfTitoioii Ejiplrii Jirt-31,2008 A?<rcc.A<_C Ocr'ifXj Notar>- Public ' ^ STATE OF MINTsESOTA ) COUNTY OF HENNEPIN ) )ss. On this 1^"' day of for said county, personally appeared ___1200_^ before me a Nolarj ’ Public within and 1, . 1 , ■ ■ T ' . f f-y described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. RACHEL DODGE notary Piauc.MMcaorA % CemnWon Ei^ Jm SI, aOOl AYL t. ^ C i \ c ' I Notar>' Public t Page 4 of 5 V w o *o lO LA!<S Mli\H\eTON<A kvmn entry W MM I' 33G4»;iO (^f(-IL ' ‘ /•^•i *lcK te/. s $ fO rj Of^iCE OF THE REGiSTRAR OF TITLES HCNNEPIN county , MMNESom CERTIFIBO FILED ON MAR 022001 ^o«sTRAnwTmiB BY,l,kalAAf^MTOY \[>- ,|ja L.. MINUTES OF THE ORONO PLANNING CO^L^USSION MEETING _________Monday, October 16,2000 ROLL The Orono Planning Commission met on the above date with the following members present: Chair Elizabeth Hawn, Commissioners Jay Nygard, William Stoddard, Dale Lindquist, Janice Berg, and Daniel Kluth. Commissioner Sandra Smith ssas absent. The following represented City Staff: Senior Planning Coordinator Michael Gafifon, Zoning Administrator Paul Weinberger, Assistant Zoning Administrator Wendy Bottenberg, and Recorder Jackie Young. City Council Representative Barbara Peterson was present. Chair Hawn called the meeting to order at 6:31 p.m. PUBLIC HEARINGS (M) 62624 ROGER OLSEN, 815 PARTEN>VOOD ROAD - RENEWAL VARIANCES, 6:31 p.m. - 6:37 p.m. Roger Olsen, Applicant, was present. The Certificate of Mailing and Affidavit ofPublication were noted. Bottenberg stated the Applicants are requesting to re‘n^vst5y%ff*hat were granted in November, 1997, October, 1998, and October, 1999. would like to e.\pand and remodel the e.\isting residence to include a four stall garage and additional living space. Variances were approved by the City Council for lakeshore setback and hardcover in the 0-75 ’ zone. Variances were required for remodeling to the e.xisting residence that is located 34 ’ from the lakeshore where 75’ is required. A hardcover variance in the 0-75 ’ zone s required to allow 15.3 percent where 20 percent e.xisis and zero is allowed Bottenberg stated the lot conforms to lot area, lot width, and side yard setback requirements, with the existing residence being located within the required lakeshore setback. The proposed plan reduces the amount of hardcover in the 0-75 ’ setback. City Staff recommends renewing the variances for lakeshore setback and hardcover in the 0-75 ’ setback. Olsen suted he has renewed the variances in the past due to financial issues and may not be able to complete the project this year either. Olsen stated he would like to undertake this project in the future, and inquired whether it would be best to let the variances e.xpire or to continue to renew them. Hawn inquired what would happen if the variances were allowed to lapse. Gaffron stated if the variances lapsed, the Applicant would need to submit a new plan and pay a new fee. Gaffron noted the Applicant is only required to pay one-half of the fee if he requests renewal. PAGEl b ■ I 11 II <1 I ^ NnmJTES OF THE ORONO planning COMMISSION MEETING _ Monday. October 16,2000 (U2624 Roger Olsen, Continued) Hawn commented she does not have a problem with renewing the variances. Lindquist stated he also does not have a problem with the renevval. There were no public comments regarding this application. Rorji recommend approval of Application #2624, r *^®“‘** '•enewing of the variances for lakeshore setbackand hardcover in the 0-75’ setback. VOTE: Aves 6, Nays 0 Jim Gi^^r and Doug Ault, Applicants, were present. The Certificaleof Mailing and Affidavit of Publication were noted. '■«^“?s.ting an after-the-fact variance to permit SS Mhicto^S" \ instituting addiriocal hardcover within 75* feet of the OHVVL with appro.ximately a half dozen lots Sft. ^ °"^®j*."‘|^°^^“idences being located in this area. Weinberger suted the l.?ahh?h ^ f‘^^J^eintemityerve the residential lots in the Mighborhood Smee the 1950s, sevcrab^flou hav^been sold off into private ownership The Applicants s^re ownership of the lo^v^ich contains ^vo mooring Jeas for boats. In 1999 the ity 0 Orono had rc«ncted parking and had^l^ed no parking signs along County Road 19 Since th^no poking signs have been erected, the Citv^v faced with the creation of^arking for hnH Stated tWs is an after-the-fact variance requesHjccause the e.xisting parking area ApplicMts have listed four hardships, with the>rimary hardship being rivo oarLl^Mc^'^!"" "T'’" hardship that a minimum^of AujirnU.” 000 S""*'”* «PP'‘'«‘0" fclssd on the hardships lista^tfieir Ginther sutrd Weinberger has represented the situation quite svell. and due to the bet that iIk^ f PAGE 2 MINUTES OF THE ORONO CITY COUNCIL MEETING ____ October 23,2000 •(ni) M620 PAUL PUSCUZZI, 3320 NAVARRE LANE - AFTER-THE-FACT VARIANCE - RESOLUTION NO. 4548 Flint moved, Sansevere seconded, to approve and adopt RESOLlTnONTiO. 4548, a Resolution approving a variance to allow placement of an accMSOf^tructure between the principal building and the front lot line where no accessojy'lfructures are normally allowed and 15 feet from the front lot line where 30Jeefis required for the property located at 3320 Navarre Lane. VOTE: Ayes 3, Nays *(«2) «621 JAMES BARTJI<3725 TOGO ROAD - PRELIMINARY PLAT - RESOLUTION NO. 454) Flint movedj^aifsevere seconded, to approve and adopt RESOLUTION NO. 4549, a Resoluwipn^proving preliminary plat subject to the conditions outlined in the Resolution. VOTE: Ayes 3, Nays 0. •(#13) #2624 ROGER OLSEN, 815 PARTENWOOD RO.^D - RENEWAL VARIANCES RESOLUTION NO. 4550 Flint moved, Sansevere seconded, to approve and adopt RESOLUTION NO. 4550, a Resolution granting renewal of variances to allow the remodeling and expansion of the existing residence to include a four stall garage and additional living space for property located at 815 Partenwood Road, subject to the conditions outlined in the resolution. VOTE: Ayes 3, Nays 0. (#14^Ai;^L^L\RTHORKELSON, 440 BIG ISLAND, AFTER-THE-FACT VARIANCE Mrs. Willmar Tho(i«lson and John Waldron, Atiomey-at-Law, were present. Bottenberg stated the Ap^hc^ts have requested an after-the-fact variance to permit a 12’ by 24’ storage shed to retraio^ this propertv" located on Big Island. The shed is currently located 23 feet firom a platted, dedicated right-of-way where 30 feet is required. The Planning Commission voted 3 to 3 on ambUQn to recommend denial of the variance to permit the storage shed to remain on the property/^v^ the opinion of the Planning Commission members favoring denial that permitting the storage shed-tqremain would set a negative precedent. :d f^Uje plan size of the shed be decreased or moved to meet the required setb^>^ The Planning Commission members would not have voted as is, but would favor the It was the opinion of the Planning Commission members favoring variance approval that permitting the storage shed to remain was acceptable because only a small portion of the smrag^hed was in the setback. The platted, dedicated right-of-way is not and is not intended to be dev^pe^street within Big Island and because the building is in the most appropriate location on the lot b the topography. PAGE? • « Application Date: 9/20/00 Completion Date: 9/20/00 <0 Day Deadline: 11/20/00 f '•t I • - REQUEST FOR COUNCIL ACTION Department Approval: Name Wendy Bottenberg Tide Zoning Adminstrator/Planner DATE: 10/23/00 - ITEM NO.: / 3 Agenda Section: Zoning Item Description:#2624 Roger Olsen 8 IS Paitenwood Road Variance Renewal P Zoning District: LR-IB One Family Lakeshore Residential District (1 Acre) Lot Area: 44,225 s.f. (1.02 acre) List of Exhibits: A Resolution B Notice of Planning Commission Action C Staff Report and Exhibits of 10/16.'2000 Application Summary: The applicants are requesting approval to renew variances that were granted on October 25, 1999, October 26, 1998 and November 24, 1997 to allow e.xpansion and remodeling of an existing residence to include a four stall garage and additional living area. Applicants have indicated they hope to begin this project within the ne.xt year. 1. Section 10.22, Subd. 1(A): Lakeshore Setback Regulations: No principal building shall be located closer than 75 feet to the natural ordinary high water mauk of a lake abutting the property. To allow remodeling per the plan in Exhibit A of the resolution where the residence is currently located 34’ from the lakeshore where 34' is proposed and 75’ is required. 2. Section 10.22, Subd. 2 and Section 10.56, Subd. 16(L)(1): Hardcover In 0-75': Permit 4,413 s.f. (15.3%) hardcover in the 0-75' where 5,815 s.f (20%) e.xists and 0 s.f. (0%) is allowed. PLANNING COMMISSION: The Planning Commission recommended by a 7 to 0 vote to: Approve the application as presented. STAFF RECOMMENDATION: To approve the enclosed resolution. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution. A RESOLUTION GRANTING RENEWAL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 2624 . 'VHE^AS, Roger Olsen and Elizabeth Olsen (hereinafter "the applicants")owners are inafter Lot 2, Block 2, Partenwood (hereinafter "the property"); and tn W'«* >0 the City for the teneival of variances to Mumctpal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling wd Sd°V torn Telvirofr' ‘ ““ Lc™^ce of tdll s " ''"“"'I ““ “ as shown on Exhibit A. ' ‘ ‘ Minnesota:NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS I. 0 This application was reviewed as Zoning File #2624. arss.r4T, zr “-'“'s SX'iSS”.,YSr“ J. 1.The proposed additions would not further encroach on the OHWL. Page 1 of 5 , t 2. The configuration of the lot severely restricts the allowable building pad. 3.The amount of hardcover in the O' to 75' lakeshore setback would be reduced from 20% to 15.3%. 4.The City Council finds that the conditions existing on this property- are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions, light, air nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. 3.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the e.xisting residence located 34' from the OHWL where 75' is required and hardcover of 4,415 s.f. (15.3%) in the 0* to 75' lakeshore setback where 5,815 s.f (20%) is existing and none is allowed. 1.All plastic under landscaping must be removed in the O' to 75' lakeshore setback prior to any new construction. 2. 3. No further variances will be granted to this property' in the future. Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (October 23, 2001). Page 2 of 5 4.Violation of or non-compUance with any of the terms and conditions of this of zoning code, shall automatically “cano? P-^hable as a 5.^e undersigned applicants have read, understood and hereby agree to the terms assiw! "solution and on behalf of themselves, their heirs, successors and Se prop^^'^^ recording of this resolution in the Chain of Title of ‘o Exhibit A will requirereconsiderauon by the City Council. ^ meeting held on the 23rd^dl5*o?OctoS^ 2^ ** ^ "Sular ATTEST: Linda S. Vee, City Clerk Gabriel Jabbour, Mayor Property Owner (s) STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) ) ss. was acknowledged before me on this 23rd day of Notary Public Page 3 of 5 . . VI okm.'- — «-«*=- STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) On this day of , 200 _before me aNotaiy Public within and for said county, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) &ee act and deed. Notary Public STATE OF MINNESOTA ) *) ss COUNTY OF HENNEPIN ) On this day of , 200 _before me aNoiary Public within and for said count)*, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) e.xecuted the same as his (their) free act and deed. Notary Public Page 4 of 5 ---- LA'<e .VIlN!NETa\'.<A •»o 1 M KV\IN cntry ENTRY PLANTING • f, .^^irr^iT c/^nrtr:\i r*i A^iTMC IIM* l^■‘iMVlft.i^Afna-^Tlil ■igltJHr»^‘lgfr"r*liil i1»l' mm CITYOFORONO P.O.Box 66 Crystal Bay, MN 55323 612-249-4600 ZONING FILE « 2624 NOTICE OF PLANNING COMMISSION ACTION DATE OF NOTICE: October 17,2000 TO: Roger Olsea 815 Parteawood Road Long Lake, MN SS3S6 COPIES: TYPE OF APPLICATION: Variance Renewal DATE OF MEETING: October 16,2000 VOTE: 6 FOR 0 AGAINST Planning Commbsion recommends the following: Approval as submitted. Applicant ’s next scheduled meeting is confirmed as: City Council on October 23,2000 at 7:00 p.m. If you desire certified copies of the official Planning Commission minutes, they are available from the City Recorder after review and approval by the Planning Commission. • t I TO: FROM: DATE: Chair Hawn and Orono Planning Conunission Members Ron Moone, City Administrator Wendy Bonenberg, Zoning Administrator/Plaoner October 16,2000 SUBJECT:«2624 Roger J. Oben 81S Paitenwood Road Variance Renewal ~ Public Hearing Zoning District: LR*1B One Family Lakeshore Residential District (I Acre) Lot Area: 44,225 s.f. (1.02 acre) List ofEshibiU A Application B Report from previous renewal (10/25/99) C Minutes from previous meetings (PC-10/18/99, CC- 10/25/99) D Res. 4367 The applicants are applying to renew variances that were granted on November 24,1997, October 26,1998 and October 25,1999. The plans are to expand and remodel the existing residence to include a four stall garage-and additional living area. Variances were approved for lakeshore setback and hardcover in the 0-75* zone. Variances were required for remodeling to the existing residence that is located 34’ from the lakeshore where 75' is required. Also hardcover in the 0-75’ zone where 4,413 s.f. (15.3%) proposed, 5,815 s.f. (20%) exists and 0 s.f. (0%) is allowed. Staff Recommendation: The zoning lot conforms to lot area, lot width, and side yard setback requirements. The existing residence is located within the required lakeshore setback. The proposed plan reduces the amount of hardcover in the 0-75’ setback. The existing amount of hardcover on the site is 10,228 s.f. (23%). The proposed plan is for 6,595 s.f. (14.9%) total hardcover on the lot. Staff recommends renewing the variance for lakeshore setback and hardcover in the 0-75’ setback t^2624 Roger J. Olsen 815 Partemvood Variance Renewal page / Application #202^ CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee S250.00 (S50.00 per each additional variance) Renewal Variance Fee SISO.OO (no change firom original application) Variance for non-conforming structures S2S0.00 /Jter-the-Fact Fees (Double application fee) Date Received 9 Amount Paid /STC. cr> PROPERTY INFOI^IATION Site Address QiLtrr/ ■5'“4. Property Identification Number flP.l.D.'i V7 0003------- Attach legal description to application if not included on required survey. Date PrqgeilX^Acquired_____S’ -(month/year) ^ 1 (do)^do n<tt> also own the adjacent parcels of land. Present use of property: X residential ___other (specify) Zoning District:_____10*2 V. S_____L / R______ applicant Name Rco^t- J- Phone (home'^ ' Vy- 77~ Phonefwork > 9^3- Hin-"inc>n Aidress: V/C Q,: t/y Citv:Zip: § 's .*■ 0^^'NZR (if different than applicant) Name ____________;_________ Phone (home). Phone (work). Address:City;.Zip:,•t description OF REQUEST Describe request in detail: __ Estimated Construction Cost S. (attach additional sheets if necessary) VARIANCES REQUIRED Lot Area ___Lot Width Hardcover Lot Coverage Setback:Front Side Rear Average Lakeshore Odrer (specify) //jCutL, HARDSBOP/DESCRIPTION of unusual PROPERTY CONDITIONS Describe undue hardship or practical difficulty or unusual property conditions preventmg compliance with Zoning Code requirements:. (attach additional sheets if necessary) in -ir r~i ■aiirti i t [ilw<miis)iTVTn7 IfLM* »¥7i^ l4Tf] B Application Ea.*::9/22/99 Completion Date:9/22/99 60 Day Deadline:11/21/99 REQUEST FOR COUNCIL ACTION DATE: 10/20/99 ITEfI NO.: F Department Approval: Administrator Reviewed: Agenda Section: Name Wendy Bottenberg Title Assistant Zoning Administrator/Planner Item Description:#2531 Roger J. and Elizabeth Olsen 815 Partenwood Road Variance Renewal Zoning District:LR-IB One Family Lakeshore Residential District (1 Acre) 44,225 s.f. (1.02 acres) Application: The applicants are requesting approval to renew variances that were grated on November 24, 1997 and October 26, 1998 to allow expansion and remodeling of an existing residence to include a four stall garage and additional living area. The requested variances are for: 1. To allow remodeling per the plan in Exhibit A of the resolution where the residence is currently located 34' from the lakeshore where 34 ’ is proposed and 75' is required. 2. To allow 15.3% (4,413 s.f.) of hardcover to be located within the 0’-75' lakeshore setback where (20%) 5,815 s.f. is existing and none is allowed. PLANNING COMMISSION RECOMMENDATION: To approve renewal of the requested variances on a vote of 7-0. STAFF RECOMMENDATION: To approve the enclosed resolution. COUNCIL ACTION REQUESTED To a4opt or amend the enclosed resolution. r-' I A RESOLUTION GRANTING RENEWAL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 2531 WHEREAS, Roger Olsen and Elizabeth Olsen (hereinafter "the applicants") are owners of the property located at 815 Partenwood Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 2, Block 2, Partenwood (hereinafter "the property"); and WHEREAS, the applicants have applied to the City for the renewal of variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and e.xpansion of the exis.ing residence to include a four stall garage and additional living space located 34' from the 929.4 ordinary high water mark where 75’ is required and requiring a hardcover variance of 4,413 s.f. (15.3%) where 5,£'5 s.f. (20%) is e.xisting and none is allowed as shown on Exhibit A. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This application was reviewed as Zoning File #2531. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property consists of 1.02 acre. The Orono Planning Commission reviewed this renewal application on October 18, 1999 and recommended approval of the proposed variances based upon the following findings: 1. The proposed additions would not further encroach on the OHWL. Page 1 of 5 .rt 4. 5. 2. j. Hie configuration of the lot severely restricts the allowable building pad. ■" '“k'sl'ore setback would bereduced from 20% to 15.3%. conditions e.'dsting on this propert>' are peculiar to It and do not apply generally to other property in this zoning district- that ^tmg the vanances would not adversely affect traffic conditions, light, air nor serve as'^a neighboring property; would not merelv serve ^ a convenience to the applicants, but is necessary to alleviate 'a toTe^^rieL onh^ °r Pr«er^e a substantial fntent^f rht the applicants; and would be in keeping with the spirit and intent of the Zomng Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and r,rr ?'couunisslon. reports by cfty starcricntr and welfare'nf'th ''''' Ptoposed variance on the health, safetvand welfare of the community. CONCLUSIOsNS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono Cit\- Council herebv grants yanances to Municipal Zoning Code Section 10.22, Subdivisions 1 aAd to allow th- remodeling and e.xpansion of the existing residence located 34‘ from the OHWT where 75 ’ is required and hardcover of 4,415 s.f (15.3%) in the O' to 75 ’ lakeshore setback where 5 815 s f (20%) is e.xistmg and none is allowed. ’ All plastic under landscaping must be removed in the 0’ to 75 ’ lakeshore setback prior to any new construction. No further variances will be granted to this property in the fubarc. but^are* n!,S“ applicants, nermit ^ e.\ercised by application for a building exTj an ‘if ^'c**^^*expire on that date (October 25, 2000). 1. 2. 3. Page 2 of5 . • 4. Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5. The tmdersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. 6. Any substantial changes or revisions to the plan in Exhibit A will require reconsideration by the City Council. Adopted by the City Council of the City' of Orono, Miimesota at a regular meeting held on the 25th day of October, 1999. ATTEST: Linda S. Vee, City' Clerk Gabriel Jabbour, Mayor Property' Owr<*r (s) STATE OF MINNESOTA ) ) ss. COUMY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 25th day of October. 1999, by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instnunent was executed on behalf of the City'. Notary Public Page 3 of S • • STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPE^ ) On this day of .»199 _before me a Notary Public within and for said county, personally appeared known to me to be the person(s) described in and who executed the foregoing instrumeni.acd ackaowledged that he (they) executed the same as his (their) free act and deed. i : ^ NOTARY PUBLIC STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of 199 _before me a Notary Public within and for said county, personally appeared __________ known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. NOTARY PUBUC Page 4 of 5 . < L. TO:Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator FROM: DATE: Wendy Bottenberg, Assistant Zoning Administrator/Planner October 8.1999 SUBJECT: #2531 Roger J. Olsen 815 Partenwood Road Variance Renewal — Public Hearing Zoning District: LR-IB One Family Lakeshore Residential District (1 Acre) Lot Area:44,225 s.f. (1.02 acre) This application requires the following variances: Section 10.22, Subd. 1, Lakeshore Setback Regulations Section 10.22, Subd. 2, Lakeshore Hardcover Requirements Section 10.24, Subd. 5(B), LR-IB Lot Requirements Application Summary: The applicants received variances to expand and remodel the existing residence to include a four stall garage and additional living area. Variances were granted on November 24, 1997 and October 26,1998 for lakeshore setback to be located 34* from the lakeshore where 75* is required and for hardcover in the 0'-75* setback where 20% (5,815 s.f.) was existing and 15.3% (4,413 s.f.) was proposed. WiJ/ RogirJ. Olsen 813 Parun\%ood Variance Renewal PC-IO/a/99 page-I Mil MhlaxuAe ANALYSIS Lot Area and YarH^ LR'IB District Standards Lot Width Street Yard Side Yard Lakeside Yard Subject Property Lot Area and Yards Lot Area 1.02 acres Lot Width 225 ft. at 75' setback; 357 ft. at OHWL Street Yard 37 ft. (existing) 35ft. (proposed) Side Yard 46 ft. (existing) 20 ft. (proposed) Lakeside 34 ft. ^e existing residence does not confonn to the current lakeshore setback regulations. The homeowners association hp more restrictive side yard setbacks than the zoning district, therefore tne garage was placed 20 instead of 10' from the side yard setback. * Hardcover Distance from Shoreline 0'-75' 75'-250’ Total Area in Setback 28,810 sq. ft. 15,415 sq. ft. Existing Hardcover 5,815 sq. ft. (20%) 2,995 sq, ft. (19%) Allowed Hardcover None 25% Proposed Hardcover 4,413 sq. ft. (15.3%) 3,600 sq. ft. (23%) Variance Requested 15.3% None The apphcMt '^“granted a hardcover variance in the 0'-75' setback to reduce the amount of hardcover from 20% to 15.3%. «uuum ui H235! Roger J. Olsen 815 Parienwood Variance Renewal PC-KV8/99 pagh-2 Statement of Hardship : See Exhibit B Staff Recommendation: The zoning lot confonns to lot area, lot width, and side yard setback requirements. The existing residence is located within the required lakeshore setback. The proposed plan reduces the amount of hardcover in the 0'-7S' setback. The existing amount of hardcover on the site is 10,228 s.f (23%). The proposed plan is fc. 6,595 s.f. (14.9%) total hardcover on the lot. Staff recommends renewing the variance for lakeshore setback and hardcover in the 0'*75' setback. Attachments A Application B Applicant's letter C Architect’s letter D Elevation E SitePlar F Hardcover worksheets G Minutes from previous meetings (10/20/97,11/17/97,11/24/97) H Res. 4004 I Minutes from previous meetings (10//19/98,10/26/98) J Res. 4185 1^2531 Roger J. Olsen 81 S Partenwood Variance Renewal PC-IO/8/99 pagers • • Application # Date Received ^hzj^ Amount Paid /SO CITY OF ORONO - VARLANCE APPLICATION Initial ApoUcatioa Fee S250.00 (S50.00 per each additional variance) ^ Renewal Variance Fee S150.00 —3^ (no change from original application) Variance for non-conforming structures S250.00 Afrer-the-Fact Fees (Double application fee) PROPERTY ESTOIUVLATION Site Address ~JioACi OiiCrJo jTia/ Property Identification Number (PJ.D.). OS- HI ^3000^ At::ich legal description to application if n<^t included on reiiuired survey. Date Propwty^ Acquired____________S^Soj*^ 7______________________^(month/year) I (do) (do'n^) also own the adjacent parcels of land. Present use of property: X residential Zoning District:_______L^~/S other (specify) r'£Lcer hvf it APPLICANT E/(in t■*+K A• F. Name J- OlSC^-a/- */ A.ddress: //•T HoAi^ 0\\7'»ER (if different than applicant) Name________________________ City:. Phone (home ) ^1/-1732 Phone (work) V/ 7 - _____u' CiCjrJc________Zip: 5TS3SO ’ Phone (home). Phone (work)_ Address:City:.Zip:. description of REQUEST Describe request in detail; __ Estimated Construction Cost S (attach additional sheets if necessary) t'' C • VARLANCES REQUIRED Lot Area Lot Width Setback:Front Side Hardcover Rear Lot Coverage Average Lakeshore VL Other (specify) f^r/Ci'^AL HARDSHIP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or tmusual property conditions preventing compliance with Zoning Code _______________________________________________ (attach additional sheets if necessary) REQUIRED SUBiVnTTALS orLr^fo!*ryi!?inn^^ i^ubmitted bv th^ "pplrutiication deadline <ate fn d> 3. 4. 5. 6. 7. Completed Application Form Finance, A^03. Gonatir “Is"!?) ““ »f H«-d surveyor) and include hardcover reproduciion ’ *“ “PF x If for padep proposed lSi“Vo™^”le'o)^^^^^ “ Sketches or plans of floor & ^i^vafmn , • Rproduction.T i« of I- 1 ^ elevation views (provide one (1) codv 8'/j" v n"i ,«»,» ■“ ■ “»™ «•' •> - «*. Additional items as m-it/ _____j •8. _ Additional items as may be requesTcd ^^aiy staff. APPLICANT'S SIGNATURE Its Zll and/or consultant expenses incurred in review of onginal fee payment) iaformadon suppUed is true and correc^Lfof^J^^^^^ Date Applicant's Signature OWNER'S SIGNATURE X°0™0 "T' sppHcaUon and further authorizes reasonable members for purposes of investigation and ve“S ofS^quest. Owner’s Signature _ /f /2A .. Date month. AppUcants must be\resent at ^ *“•'* “ *' Monday of each Commission and CouncU. If ^ «««w meetings of the Ptoimlng make arrangements to have an author^./» ^ a * attend a scheduled meeting, please & Zoning Office of this change p^Io KeeSg. “ ““ “ * • •• • September 22,1999 The City of Orono From; Roger Olsen Subject: Renewal of Variance for my home at 815 Paitenwood Road. I am requesting a one-year extension of the existing variance on my property due to the following circumstances: Several pneral contractors have turned down my project after initiating the bid process due to a lack of time and their inabiliQr to get reliable commitments from their sub contractors. After receiving a turn bid four weeks ago from a general contractor willing to do the project, the price is over one hundred thousand dollars higher than my initial expectations and financial ability at this time. This represents a 25% increase in construction costs over the initial estimates. e • Thank you for your considering this renewal variance. Sincerely, Roger Olsen • • *••••.* . / J 1 ALIiXANDHR 5 November, 1997 ■tr' r.: - 0 the City Planners of Orono: In response to your inquiry about the extent of remodeling to take place at 815 Partenwood, ! will describe to you the scope of the work.DESIGN GROUP After being on the market for over a year, the Olsen ’s purchased the property in June with t.ie intent of immediately remodeling the house. The house has a sagging roof that is in need of re-construction. The structure is of 2x4 wall constructior. & not up to current energy codes, is in need of window replacement, the porch foundation is in need of replacement,as well as needing much updating to pass any building inspection for current code compliance. r ^ c o ■ r o Much of the current foundation will remain. Foundation will only be removed at areas where the house Is being expanded. The porch foundation will be re-built. The lower level is walkout and has a sub-standard wall which can either have 2x6 studs piggybacked \o the existing studs or we would rebuild the wall. Rebuilding the wall is a much preferred method of remodeling and what we hope to do. The same options of construction can be applied to the mam floor walls that will remain. The main floor is currently cantilevered at lakeside further than current codes allov/ for cant’s, so we will need to cut it back and re-build it without cantilevers. Given that the whole main level lakeside wall needs to be re-built to eliminate the cantilever, it has been suggested by contractors to rebuild the floor- for several reasons- to improve constr. & eliminate rebuilding of sub-standard areas, to raise the height of the lower level to current ceiling heights, and allow for clear spans. This concept has now been incorporated into our plans. The ceiling plate heights will be raised and a totally new roof truss system installed. The exact size and shape of the existing and proposed house are shown overlaid on the site plan submitted for variance. If you have any questions''''""'''" " please feel free to contact the Olsens or myself. ^CD£5IC^ Sincerely, •4* i £ \5T LV<£ iTR££T Kathryn Alo<ander V. \\Z.\T.A. .V.N (612) 4:3-S*" F.c«: (oil) ri' It Aniii'aafinHlflrlM rtitTBYi RiSN/l'ieto LWtesiKxs ELeV/VTiow ® J (T%'i? <- -5 , -i^ £3 7!^c?y-^ 7/' / J/ balc«»K't UAKE^toe OU4CV4 PE^O04CH •» M m>rngm0k tam^m* r o o c/> A g: Cl Cl Cl o> O Cl g o • • c> M !«• C# LAKe MINSVETO\’<A ll/>20/97 10:04 FAX 612 474 $222 ALEXANDER DESIGN WAIUJCOVER CALCULATION "VORKSHEET SETBACK ZONE: (CmCLE ONE) EXISTINC WARPgQVrw iv Vf r 75>2S0 ‘2S0-SQ0'Oofj. A. House /^ATPt/if ■i LenitlfJ WMUi X X X _ S.F. • S.F. B. Cirajt C. D:iveway “ \r\ X X D. Sidewalk X X E. P2t;o/Deck X X F. Lssdsca;<e Underlain 3y Plastic X X X G. Other TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE ______________■ -4- B X ICO « PROPOSED KARDCOVPR TV 9T>^-p A. House _________ X B. Carags C. Driveway D. Sidewalk E. Paiio/Declc •4€>'^ Eia Losw.’t f5^o eiciac. Oo^F^JKl F. Landscape . Ucderlain _ By Plasric “ G. OLher X X TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE _ _ _ _ _ _ _ _ 4. B _ _ X 100 - ■_S.F. S.F. *S.F. &\r,S.F. xs S.F. e 1 S.F. «S.F. aa S.r. S /"S S.r. V COjftlCSj S.F. m *7 A'.S.F. mm 'LO % _ a . t^€>o S.F. S.F. S.F. ■■S F. S.F. -3 o S.r. «B S.r. o S.F. s ^ B s.r. n •s.r. S.F. S.F. m s.r. • A S.F. S.F. -S.F. • m SETBACK ZONE: {cf LE ONE) 0.7S' EXISTING HARDCOVEB iis^ A. House “V «.AKUCOVER CALCULATION WORKSHEET 2SO-SOO'5O(M000'(^OfdV Width X X X B. Garage C. Driveway S.F. S.F. S.F. X X D. SidewaUc J.(i»C5r> S.F. _________S.F. X X E. Patlo/Deck S.F. _______S.F. X X F. Landscape Underlain By Plastic S.F. S.F. X X X C. Other S.F, S.F. S.F. TOTAL HARDCOVER IN ZO.NE TOTAL PROPERI Y AREA IN ZONE ------------ -+ B S.F. X lOO PROPOSED HARDCnvyR fv A. House S.F, ie^.4\g5 S.F, 1^ % L«n}'Ji WldA 'h'bn S.F, X X X B. Garage S.F, S.F. S.F, S.F. X X ^.\(ort S.F. S.F. D. Sidewalk X X iV\ P/. S.F. S.F. E. Patlo/Deck X X I6n S.F. S.F. F. Landscape Underlain By Plastic X X X S.F. S.F. S.F. O. Other n S.F. TOTAL HARDCOVER IN ZONE total PROPERTY AREA IN ZONE a.reOQ-. S.F. + B X 100 \eh. JL\^ S.F. B ar- minute )F the ORONO planning CO^ ISSION MEETINO HELD ON OCTOBER20,1997 Gr (#12 - #2304 Deborah Sholl - Coatinued) Schroeder moved, McMillan seconded, to approve Application #2304. Vote: Ayes 6, NaysO. ^ (#13) #2305 ROGER AND ELIZABETH OLSEN, 815 PARTENWOOD ROAD - VARIANCES - PUBLIC HEARING 10:45-11:05 P.M. The Affidavit of Publication and Certificate of Mailing were noted. The Applicant was present. Bressler reported that the application is for remodeling and expansion of an existing residence to include an attached 4-stall garage and loop driveway requiting a lakeshote setback, and hardcover variances in the 0-75 ’ and 75-250' lakeshore setbacks. A revised survey was presented. Bressler indicated that due to the lot configuration, the building pad on the lot is restricted. Staff recommends approval of the application subject to conditions noted which include elimination of the loop portion of the driveway, plastic under lar.dscaping, and \N-ith the notation that no further hardcover would be allowed in the fuPare. Bressler reported that the applicant has agreed to remove the plastic under the landscaping. Olsen said the plans have changed due to the homeowners’ association covenants requiring a 20 ’ side setback. The plan currently calls for a 10' side setback. He would like to move the design down 10' to satisfy this requirement. Hawn said in order for this to occur, a new plan would have to be submitted. Bressler noted that hardcover calculations would change. Berg questioned what existing foundation and walls would be used. The existing foundation and walls to be used were noted. The house is a walk-out style. Lindquist said he would agree in principle to this change but would require reviewing the plan. Olsen said there was a time limit problem for beginning construction this year. Kawn asked about the elimination of the loop and location of the well. Olsen said he has reduced hardcover 1185 s.f. in the 0-75 ’ setback with the elimination of driveway and retaining walls. The applicant’s designer asked if approval could be based on percentages and changes meeting the percentages required. »» .(tr « ■ • planning commission MEETINO held on OCTOBER 20,1997 (#13 - #2305 Roger a^dluirbeth Olsea - Continue<S' Schroeder indicated he wouM »iav.* • ^ . what the impacts are. Schroeder susoll^T^ •/ would like to see . asked that the hardcover calculatiomU l!^ guidwce be given to the appUcant. Lmdquist Commission must review ^ unproved. Berg noted that the Plaimiag .review the application tnat will be seen bv the r«„n^:t * r*asa Schroeder questioned the need for 4 garage s'^Is. 75' lAesh^-wbac*' City does not like to s:e any structure within the the covenants*OIsen !^ouldeltak't * 10^*“ ?' “ <l“*«toti by apace. tindquistsuggestedt/^^^SdlS^Tet^^^^^^^^^^ • f Schroeder moved, Berg seconded, to table Application (52305. “ ors”;ra°,r r"' r ■restrictive covenants. He noted ^chitectural committee regarding their Um. *1.^ 1 ____ their restrictions are more strincent than nii — fcfcwii avuUlVJl cpj much distitce behveen aaociation ptefcra to see as Vole: Ayes 6, Nays 0. (#14) BAY ROAfi ^ AinSSTf^T IN 3355 CRYSTAL - PUBLIC HEARE<G 11:05-11:10 P.M. ■The Affidavit of Public^iSharsj^B^,^^,.,^^ The Applicant was present. Photos were shown of the w^rty. deck above it attaA-^ to S ftom ‘onstnKtoSbf^2 s.f. catport with a ..ktend 2T out.J?„ S “ “ • *' would variancesfpfsideseTback '“’P'opSih^requitecioack, lakeshore setback, a.nd 0-75' and 75-250' aeiback^dcover. nlTrlULt^^^------ minutes of the orono plannino commission MEETINOHELD ON NOVEMBER 17,1997 \ \ w Vole: Ayes 5, Nays 0. . •• ^ («) #2305 ROGER AND ELIZABETH OLSEN, 815 PARTENWOOD ROAD - VARIANCES - 6:47-7:03 P.M. The applicaat and architect, Kathryn Alexander, were present. Bressler presented pictures of the property. The applicant is proposing remodeling and e:q)ansion of the residence to include a 4-stall attached garage. The application requires variances for lakeshore setback and hardcover in the 0-75 ’ setback. There is no problem with average lakeshore setback as noted in the topographical map. The residence currently has a 3-stall side loading garage. The driveway configuration has been changed. The existing residence encroaches the lakeshore setback. The allowable building space is limited by the property. Only a portion of the existing foundation will remain; further information is included in the packet. * • The total hardcover is proposed at 19%. The 1.02 acre property is located in the one acre • • zoning district with 3/4 acre in the 6-75' setback. The street setback is also restricted. Bressler reported Staft recommended approve subject to maintaining a 34' lakeshore setback from the designated OHW where 75' is required. Encroachment on the lakeshore setback will not be increased by the improvements. Staff recommends hardcover be maintained at a maximum of 14.5% in the 0-75' lakeshore setback where 20% is eidsfing, 16% is proposed, and none is allowed. Bressler indicated that the amount of existing * hardcover excluding landscaping underlain by plastic is 14.5%. This figure could l^ely MEETWO commission held on NOVEMBER 17,1997 ^ 00 net gain in the amount of:“rr:rr ■**-^**oore setback be removed prior to commencement of new construction -n,. truciion. The applicant has agreed to this provision Sta^f also recommends that no further hardcov. • P^vision. Stafif future. “ the 25»a.I,oJ, P asfc ,s cot the same acd does col justify ft, aadM,„^ Lindquist said he agreed noting there is a larc » „r»v • • . . ^ of structure on the property and isof the opucoc ftat ft, appli„„, P P tfy and is 14.5% hardcover maximum. "IT "'' \ MINUTES Or THE ORONO PLANNINO COMMiwoION MEETING HELD ON NOVEMBER 17.1997 , coDStnicdon, he would not he allowed any structure in the 0-75' setback. Olsen acknowledged that the home would not have been able to be built to meet today’s standards. Alexander noted that the patio consists of pavers and asked if pavers with drainage holes is still deemed hardcover. Lindquist said they were. Alexander said eliminating 1.5% of hardcover would consist of497 s.f. I When asked by Hawn what items are necessary, it was noted that the dog kennel could be gravel and the patio could be reduced in size. This would amount to less than die decrease being required. The patio is 810 s.f. and could be reduced. There were no public conunents. Stoddard moved, Hawn seconded, to approve Application #2305 for lakeshore setback, hardcover variance in 0-75' setback, subject to revised Staff recommendation including a 41' lakeshore setback variance for structure to remain at 34’ ftom the OH\V, hardcover variance for a ma.ximum of 4415 s.f. m the 0-75' setback, and plastic UAder landscaping moved in the 6-75' setback. The reduction in hardcover in the 0-75' setback vdll be • • decided by applicant subject to staff approval. Vote: Ayes 5, Nays 0. (#4) #23e&^ROOK PARK REALTY, 3560 SHORELINE DRIVE - PLANNED RESroENTIALDirVBLDPMENT AND-Cl^S IH PRELIMINARY SUBDIVISION - 7:03-7:39 P.M? Bill Gleason x^r^esent representing Brook Park Real^. i. MI^’UTE )F THE REGULAR ORONO Cr COXWCIL MEETING HELD ON NOVEMBER24,1997 ZONING ADMINISTRATOR'S REPORT \iQ) #2279 G. MARC AND TRACY WHITEHEAD, 1220 LYMX n AVE reconsider PRELEVHNARY PLAT APPROVAL Mrs. V/hh«h«ad ^*as prescat GaSrod reporte^^at discussioa was held at the last Council inee^S regarding the park dedication fee. Pu^s^^t to Staff discussions. Staff recommepds reopening the preliminary plat resouhi^ to enable Staff to draft for inco);]^ration into the resolution additional findings relate^sto the nexus andpropordon^ity issues related to the park fee. NL'S. Whitehead had no comrnehvs. She verifiedStm and Council reviewed her letter faxed to the City Office. Gaffion ih^icated ih^x was received on this date and cistrlb-ted for Council review. Jabbour informed Whitehead that the Council plans on acting on the applicadon in a timely manner. Mrs. Whitehead s^id^e apprec^tes that. Jabbour said the Council must also protect the interests opue City. Jabbour moved, Petersons^onded, to reconsider Resolvdon #3966 for purposes noted. Vote: -^yes 3, Nays 0., Jabbour moved, ^Im^seconded, to direct Staff to draft finding^^h^exus and proportionaliwfbr inclusion in Resolution #3966. Barrett veiled that the findings will include the nexus andproportionaKt^f the subdivision’s impact on parks. ^ ote. Ayes 3, Nays 0. (#4) #2305 ROGER AND ELIZ.ABETH OLSEN, 814 PARTENWOOD ROAD - ' variances - RESOLUTION NO. 4003VARIANCES - RESOLUTION NO. 4003 The applicants and architect were present. Van Zomeren reported that the 1.02 acre property is located in the LR-IB Residential District and meets the minimum lot requirements. Pictures were presented of the property. The existing house is located within 75* of the lakeshore. Irtic lot is unusim « the lot c.xtends along the lake but is narrow in its depth. The application is a propos^foc a 4-car garage and additions to the residence. A patio with pavers cuircnlly exists. The Planning Commission unanimously recommended approval of the 41' variance for ^ lakeshore setback for the residence 34' from the lakeshore and 15.3% hardcover variance in the 0-75’ setback where 20% exists and none is allowed. minuti (#4 - «305 Roger ad EUabeih OI«o . Continued) The eppUcant had no additional conunents. .r.> . .4 • i Jabbour asked if any of the hard( hardcover v,ith structural harden?.?replacer eat of noa-structural is proposed. She indicated the clan i ? explaine- *vhat currently exists and •' a doa run and haTa>^..._reduced from the original proposal by removal of iide. Van Zomeren said additional structure willoccur. whert meSHon^^^^ that applications have been reviewed becoming legaUy non-conW????? approved as part of an application on properties. Jabbour said when th?n??« "S'lltmg m more permanent stmeture Planning Commission assi^.??iT^ non-confotimng hardcover is reviewed, the process but has been added smee th?ori^° through the permit was made. The City has not verified if f ^ coMtmctioa on the properQr application and the hardcover , property has changed smee the last cr IS used for tradmg for additional structure. _____* t - • • Jabbour said his point tofenad to otnar situations. JabbowiuSatsd S '»•>« built originail}-. as approved just pnor to the current zoning ordinances. Jabbour moved, Flmt seconded, to approve Resolution No. 4003. Vote: Aye^, Nays 0. SCE-REs&oS m !m^’ Mr. Fritz was pr^ Peterson moved. Flint seco^ (*ff6) f?2313 TO.M RESOLUTIOJ«^4005 ^Resolution No. 4004. Vote: Ayes 3, Nays 0. STEESTCE, Wlip^OTA AVENUE - VARIANCE Pejerionmoved. Flint seconded, to adopt Resolution No. 4005.i^Aycs3,NaysO. • t H m CITY of ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 0 04 A RESOLXJTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 2305 WHEREAS, Roger and Eliiabelh Olsen (hereinafter "the applicants") are owners of ihs property located at 815 Partenwood Road within the City of Orono (hereinafter "the Ci^") and legally described as follows: Lot 2, Block 2, Partenwood (hereinafter "the property"); and WTEREAS, the applicant has applied to.the City for variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence to include a four stall garage and additional living space located 34* ftom the 929.4 ordinary high water mark where 75' is required and requiring a hardcover variance of 4,413 s.f. (15.3%) where 5,815 s.f. (20%) is existing and none is allowed as shown on Exhibit A. Minnesota: 1. 2. j. NOW, THEREFORE, BE IT RESOLVED by the City. Council of Orono, FINDINGS This application was reviewed as Zoning File #2305. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property consists of 1.02 acre. The Orono Plarming Commission reviewed this application on November 17, 1997 and recommer'led approval of the proposed variance based upon the following findings: 1. The proposed additions would not further encroach on the OHWL. Page 1 of S • • •• CITY of ORONO resolution of the city council NO. n ^ ^ 2. 3. 4. The configuration of the lot severely restricts the allowable building pad. reduced ** setback would be w it OA? «' granting the variances would nJ»A 20ning district; that pose a fire hazarT^r serve as a convenience to^thf aDDlir!‘^"ot merely demonstrable hardship or difficulw^ necessary to alleviate a property right of the apl^^^ - substantial Zo"i»S Cede «d Coapr^llve'pwrct? tecommendad^'of'*e PlSilns *' findings ud by the applicants and th- eff-ct of the staff, comments and welfare of the community. ^ safety CO.\CLUSIOi\S, ORDER AND CO.NDITIONS pants stances to wSpaTzotS^CoL'^Sanbr P.'®™ City Cotocil heraby rttnodalmg and expansion of the existine Subdivisions 1 and 2 to aUow the required and hardcover of 4.415 s f firivT-^,? 0°“““^ *' «>>'« 75' is (20%) is existing and none is .Howii ® '» «'<>acfc where 5,815 s.f. tTi^rnew'^X'S^^^ a=*a ‘>= 2. No further variances will be panted to this property in the future. liut pe peiSwut'’only air*"" ’T «ae appUcants, permit within one year^of theT-l o'f W‘'a ‘‘®“ <Of » building axpire on that date (|,«"Lbt ^199^.““"' " *“» # Pa«c2of5 CITYof ORONO RESOLUTION OF THE CITY COUNCIL 4 0 0 4NO. 4.Violation of or non-compliance with any of the terms and conditions of t^s variance shall constitute a violation of the zoning code, shall automatically terminate any author!^ granted herein, and shall be punishable as a misdemeanor. 5.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, &eir heirs, successes and assigns, hereby agree to the recording of this resolution in the Cham of Title of the property. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 24th day of November, 1997. STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 24tn November, 1997 by Gabriel Jabbour and Dorothy M. Hallin, Mayor and CiQr Clerk of * of Orono, a Minnesota municipal corporation and said instrument was executed on bcha. o the City. Not^ Public HBeew county ^ Page 3 of 5 *0' GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 0 0 4 ~ STATE OF MINNESOTA ) )ss.COUNTY OF HEI^PIN ) On this day of 7^^^^_ ^ for said counqr, porsonallyTpp^Jd^ A'' r\^' aNotaor ^bUc within and ictaiowIed*«d diat he (they) executed«ecuted the same aa hia (their) fee acTud^deT ksi ) wr'^»S3i|L,f «fflNMNcSSiy^ STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) On this day of )ss. for said county, personallyl^pcared . 199_ before me a Notary PubUc ydthin and ackuowledged that h*(the“°^«lJfttISirhi^^^^^ “<> notary public P»ge 4 of 5 -f- • • __f\ > 14) 7;o ^ . VI Ul A p: 14 < Cl Cl Cl <0 n !• f I'l •Hno 2 2 *^ I . fw •oi.•• 01 •nI o o LA*<e MINSseTOi\'.<A __ KVxlN ENTRY P:^JTPY R. ANTING • ' * ___ ___V I•• I'l rr:\t r»i amtiki/7 X ORONO PLANNING COMMISSION Monday, October 19,1998 ROLL The Orono Planning Commission met on the above date ^th the following members present: Chair Sandra Smith, William Stoddard, Elizabeth Hawn, Dale Lindquist. Commissioner Charles Schroeder arrived at 6:45 p.m., and Commissions Janice Berg and Lili McMillan were absent. The following represented City Staff: City Planner/Zoning Administrator Elizabeth Van Zomeren, Assistant Zoning Administrator Paul Weinberger, Senior Planning Coordinator Mike Gaffron, and Recorder Jackie Young. Chair Smith called the meeting to order at 6:31 p.m. i RENEWALS AND AMENDMENTS: PUBLIC HEARINGS (#1) «4atsLOANN JUNDT, 1400 BR^SKirS POINT ROAD - VARIANCE RENEWAL, 6:32 p.m. 6:34 p.m. There v/ere no public cpnffn^ Lindquist mpvCd, Stoddard secondedTtOsq^rove Application #2421,1400 Bracketts Point Road, rpndwal of setback and hardcover variance per the Tindings and conditions of ResoTutions #3786 and #3986. VOTE: Ayes 4. Na^ (#2) #2431 ROGER OLSEN, 815 PARTENWOOD-VARIANCE RENEWAL, 6:34 p.m.-6:36 p.m. There were no public comments. Lindquist moved, Hawn seconded, to approve Application #2431,815 Partenwood, renewal of variances for lakeshore setback and hardcover In the 0-75' setback per the findings and conditions of Resolution #4004. VOTE: Ayes 4, Nays 0. (#3r2434^ROL OLSON, KID’S ART SCHOOL, 2180 NORTH SHORE DRW^- CUP AMENOMEfHVS:36^m. • 6:40 p.m. Carol Olson was present. Van Zomeren stated the Applicant is requesthjg^^mendment to the conditional use permit to allow a tipi to be located on the property for edu<^tionar)torpg^ses, which is considered to be an accessory use to the art school. Lindquist inquired wheth^pthe Applicant had any concerns with City Olson statedstit'^as fine with the recommended conditions. There’^re no public comments. recommendations. Pagel ORONO CITY COUNCIL MEETl. J NONUTES for OCTOBER 26,1998 (M430 Paul Phillips, Continued) * Se JSwal *. Sto 'JiS! Laune Lih^n, GreenHeld Corporation, and Jim DeBerg. were present. may result. \priva e driveway easements due^ the possible problems that IppIk^lppfyXl^^^^^^^ ""T *"■' «-« the Lots. "®^®^'^^^"sen^^whichw^require a lot width variance for o'w«Md offers Ih^"' stated^d previously met with the property what was originally aooroled *'«"ay euein^iioNMliaing that it was in conflict with building offlcial that he could not hle?^dri«5i^ear“ Laune Lundeen stated they were una^they could not granule driveway easement. Mayor Jabbour stated the City do^t ofllcially recognise a private dX«y easement. .««"? rmi:imi‘‘,o7:i«“|r' '»• «•“ CITY of ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 1 .9 R A RESOLUTION GRANTING RENXWAL OF VAIUANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 2431 WBEREAS, Roger Olsen and Elizabeth Olsen (hereinafter "the applicants") are owners of the property located at 815 Partenwood Road within the City of Orono (hereinafter '.’the City") and legally described as follows: Lot 2, Block 2, Partenwood (hereinafter "the property"); and WHEREAS, the appUcants have appUed to the City for the renewal of variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence to include a four stall garage and additional living space located 34' from the 929.4 ordinary high water mark where 75' is required and requiring a hardcover variance of 4,413 s.f (15.3%) where 5,815 s.f. (20%) is existing and none is allowed as shovvm on Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Miimesota: FINDINGS 1. 2. This application was reviewed as Zoning File ^^2431. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property, consists of 1.02 acre. 3.The Orono Planning Commission reviewed this renewal application on October 19, 1993 and recommended approval of the proposed variances based upon the following findings: 1. The proposed additions would not further encroach on the OHWX. Page 1 of 5 9 t.m CITY of ORONO CSHO resolution of the city council NO. _ 4 1 tr J. The conSguration of the lot severely restricts the allowable building pad 4.The Ciqr Council finds that the conditions existing on this prooertv are oecuHxr to It and do not apply generally to other property in this^ao^ng distrfct that granting the variances .could not adversely affect t^c condffo«^th serve as ^a property, vrould not merely ?emon«r,hi. t a"?"" “ •>“' « necessary to alleviate a propeTrilht o “f th^’’,„'’v f > substantialf r,.nr «p T ‘ ®PP*‘cants; and would be in keeping with the spirit and of the Zoning Code and Comprehensive Plan of the City. 5.The City Council has considered this application including the findines and ^hTaMS- f„d'’:i'’'r'’* c1ty“Sn“« CONCLUSIONS, ORDER AND CONDITIONS grants variances to Municipal Zodng'^CodVsec^on^O herebyremodeling and evoansion nf »k- . S '-ode 5«lion 10.22, Subdivisions I and 2 to allow the required aoV^ardX" f f "■ - (20%) is existing and none is allowed ^ “■ *« 0 to 7a lakeshore setback where 5,815 s.f. 1. prlo?'tranvtrJ'!^'^'*^f^'^^^ Ia^«eshore setbackprior to any new construction. 2. 3. No tuaher variances will be granted to this property in the future. expire on that d"Mtooto Page 2 of 5 . Mi Miii a iauiHi ^ >^a^a m GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 1 ft R 4.Violation of or non-compliancc with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. 6.Any substantial changes or revisions to the plan in Exhibit A will require reconsideration by the City Council. Adopted by the City Council of the City of Orono, Mirmesota at a regular meeting held on the 26ih day of October, 199S. ATTEST; Linda S. Vee, City Clerk Gabriel^^abbour, Mayor ^ Property Owner (s) STATE OF MINNESOTA ) ) COUNTY OF HENNTPIN ) The foregoing instrument was acknowledged before me on this 26th day Oi October, 199S, by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. / Notary Public • V B.ZE ABB U Page 3 of 5 LA!<e MINVseTO.V<A OQ Ul o HI 00 Ol i •i c ORONO PLANNING COMMISSION MEETING MINUTES FOR OCTOBER 18,1999 (ii;2530 William Wear, Continued) compliance. Lindquist stated he would like to table this application to allow the Applicant time to submit a revised plan, and that he would not be opposed to total signage In the amount ^.380 square feet. City Council Member Kelley suggested that the Planning Commission tal^lfito consideration what they would like to see for signage along the old Highway 12 corridor a&Well as the new Highway 12 corridor, along with lighting and building materials. Kelley stated thatinost of these guidelines were established with the understanding that Highway 12 would remajnln its present location and that these issues now need to be reviewed. Motion by Lindquist, second by Smith, to table Application #2530, 2160 Wayzata Boulevard, to a' ow the Applicant time to submit a revise^sfgnage plan for the entire property. VOTE: Ayes 7, Nays 0. <«) #2537 CITY OF ORONO REVISION TO ADULT USE ORDINANCE, 8:31 p.m. - 8:33 p.m. The Certificate of Mailing and Affidavit of Publication were noted. There were no public comments regarding this application. yHawn stated due^o the amount of information Involved with this revision to the ordinance, in her opinion discussion of this issue would be better suited to a work session. Hawn requested that the appropriafe notice be given to the general public regarding this ordinance revision. Moti,or(^y Hawn, second by Kluth, to table Application #2537, City of Orono Revision to Adult Use Ordinance to a Planning Commission work session to be scheduled this evening. ^^^OTE: Ayes 7, Nays 0. (#9) #2531 ROGER AND ELIZABETH OLSEN, 815 PARTENWOOD ROAD - RENEWAL VARIANCES, 8:34 p.m. - 8:43 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Roger Olsen. Applicant, was present. Bottenberg stated the Applicant received variances to expand and remodel the existing residence to include a four*stall garage and additional living area. Variances to lakeshore setback and hardcover were granted on October 26,1993. The Applicant is requesting that these variances be renewed. Olsen stated that he is having a difficult time retaining a contractor to do the work at a reasonable price, but that he would like to have the work completed within the next year. Smith commented that she does not see any problems with this application. There were no public comments regarding this application. Kluth inquired whether the hardcover that was requested to be removed has in fact been Page 11 ORONO PLANNING COMMISSION MEETING NONUTES FOR OCTOBER 18,1999 (<^2531 Roger and Elizabeth Olsen, Continued) eliminated. B Lindquist, to recommend approval of Application #2531, 815 Partenwood Road, renewal of variances to iakeshore setback and*^hardcover as previously approved in Resolution No. 4004. VOTE: Ayes 7, Nays 0. L^la B MARILYN CRAV/FORD, 4745 NORTH SHORE DRIVE - VARIANCES.p«iii« - 0.4/ p.m. * ^e Certificate of Mailing and Affidavit of Publication were noted. Hehtjan and Marilyn Crawford, Applicants, were present. haJdco^?fb n?rmirrft«^ requesting variances to the rear yard setback and a^^^wout^eTocflfPrt attached garage to the existing residence. The attached 25 percent is allowidThf^^^-^?^ '® P^POsed. and where25 percent is allowed. The existtng garage will be removed when the new one is constructed. istj^gravel/driveway will remain and v/ill be used as a tum-around. \ The Applicants had no comment regarding their application. Hawn inquired whether the existing garage was included in the hardcover numbers. Bottenberg stated the existing garage is included^h^hardcover numbers. garag ‘’® '®'”®®®‘^ ^^®'^®^ f added along the Herman Crawford stated that the size of the deck is being reduced. ^ A Kluth questioned whether the gravel driveway was included in the hardcover numbers. Bottenberg stated that the driveway was included in the hardcover calculation.. There were no public comments regarding this application. v Smith noted that the hardcover for this property would Increase slightly with this proposal.. Nygard inquired whether the plastic underlayment would be removed. , ♦ ^ Bottenberg stated there is a small section where some plastic underlay ncnt will be removed, which Page 12 C .* »c ORONO CITY COUNCIL MEETIr.0 MINUTES FOR OCTOBER 25.1999 Jabbour amended his motion to include denial of the comprehensive pi to {uide the land use designation from two acre density to one acre da Peterson seconded the motion. Mayor Jabbour inquired whether the^ There were no public co •(116) #2531 ROGER AND ELIZABETH OLSEN, 815 PARTENWOOD ROAD - RENEWAL VARUNCES - RESOLUTION NO. 4367 Flint moved, Peterson seconded, to approve and adopt RESOLUTION NO. 4367, a Resolution Granting Renewal of Variances to Allow Remodeling and Expansion of the Existing Residence Located at 815 Partenwood Road. VOTE: Ayes 5, Nays 0. W) #2538 ROB AND TORI JAFFR.AY, 540 B.ARRETT AVENUE - VARIANCE - RESOLUTION NO. 4368 Flln’. mov^dyPeterson seconded, to approve and adopt RESOLUTION NO. 4368 a F.esolutionGMnting Variances to Permit Construction of Dormers on the Second Stoiy of an Exi^qg Residence Located at 540 Barrett Avenue. VOTE: .Ayes 5, Nays 0. -(#8) #2541 PAUL PHILLH»S, 2140 SIXTH AVENUE NORTH, FINAL PLAT OF PHILLIPS WOODLAND Tfc^ACE THIRD ADDITION - RESOLUTION NO. 4369 Flint moved, Peterson seconded, t^porove and adopt RESOLUTION NO. 4369, A Resolution Approving the Plat of PmHips Woodland Terrace Third Addition. VOTE: Ayes 5, Nays 0. (#9) REQUEST FOR DOCK ACCESS - D.AVID LQVELACE, 220 BIG ISLAND David Lovelace, Applicant, was present.' Weinberger stated the Applicant is requesting dock access to his pro^a;^' located at 220 Big Island. Back in April, 1999, the City Council granted a lot area varianeb^r this proper^ to permit the construction of a seasonal dwelling on the property. As of today's date/ti\e City has not received a request for a building permit from the Applicant. The property is 4^3>^res in size and is landlocked. This property is one of several lots on Big Island that potentiany.^vill request dock rights. Weinberger stated that according to Municipal Code, installing, maintaining, keeping or using^ private dock on any platted public right*of*way, when such a dock has been specifically authorized as part of a permit issued by the Council, is allowed. Not more than one seasonal dock Page 7 D m GITYof ORONO RESOLUTION OF NO. ^HJB CITY COUNCIL A RESOLUTION GRANTING RENTW aL OF VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISIONS 1 AND 2 FILE NO. 2531 WHEREAS, Roger Olsen and Elizabeth Olsen (hereinafter "the applicants") are owners of the property located at 815 Partenwood Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 2, Block 2, Partenwood (hereinafter "the property"); and WHEREAS, the applicants have applied to the City for the renewal of variances to Manicipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and e.xpansion of the e.xisting residence to include a four stall garage and additional living space located 34' from the 929.4 ordinary high water mark where 75 ’ is required and requiring a hardcover variance of 4,413 s.f. (15.3%) where 5,815 s.f. (20%) is e.xisting and none is allowed as shown on Exhibit A. Minnesota: NOW, THEREFORE, BE IT RESOL\TD by the City Council of Orono, FINDINGS 1. 2. This application was reviewed as Zoning File #2531. The property is located in the LR-IB Single Family Lakeshore Residential Zoning District requiring one acre in area. The property consists of 1.02 acre. 3.The Orono Planning Commission reviewed this renewal application on October 18, 1999 and recommended approval of the Proposed variances based upon the following fmdings: 1. The proposed additions would not further encroach on the OHWL. Page 1 of 5 ■ €-------------------------------------------------- k'si'5 CITY of ORONO iv*:./\L\Wl RESOLUTION OF THE CITY COUNCIL NO.48 6? 2.The configuration of the lot severely restricts the allowable building pad. J. The amount of hardcover in ihe O' to 75’ lakeshore setback would be reduced from 20% to 15.3%. 4.The City Council finds that the conditions e.xisting on this prcpert>- are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances would not adversely affect traffic conditions” light, filr nor pose a fire hazard ot other danger to neighboring prope;tj; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preset^-e a substantial property right of the applicants; and would be in keeping with the spirit and intent ot the Zoning Code and Comprehensive Plan of the City. 0.The City Council has considered this application including the findings and recommendations of the Plarming Commission, repons by City- staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivisions 1 and 2 to allow the remodeling and expansion of the existing residence located 34' from the OHWT where 75' is required and hardcover of 4,415 s.f. (15.3%) in the 0’ to 75’ lakeshore setback where 5,815 s.f (20%) is e.xisting and none is allowed. 1.All plastic under landscaping must be removed in the 0* to 75' lakeshore setback prior to any new construction. No further variances will be granted to this property in the future. j.Authorities granted by this variance tun with the property* not with the applicants, but are permissive only and must be e.xercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (October 25, 2000). Page 2 of 5 . ' .1 i o: O'CITY of ORONO RESOLUTION OF THE CITY COUNCIL NO. ‘4 8 "/ _ 4.Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. 6.Any substantial changes or revisions to the plan in Exhibit A will require reconsideration by the City Council. Adopted by the City .Council of the City of Orono, Minnesota at a regular meeting held on the 25th day of October, 1999. ATTEST: I Linda S. Vee, City Clerk Propertj^ Owner STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 25th day of October, 1999, by Gabriel Jabbour and Linda S. Vee, Mayor and City Clerk of the Cit>* of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the ^. dtJuui/?ria/>Ll JOOIIiSTURMAN ’ ‘ ^NODWrRMC.iMcion l4rean*W>iEi9lwJnSLaM Notary Public Page 3 of 5 CITY of ORONO ’4^£siiO% RESOLUTION OF THE CITY COUNCIL NO. A 9, A ■:> STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) Oa this Ifai^^day of before me a Notary Public within and for said county, personally appeared alie^ AnJ r\\^ ^ HoSlgyu^«^u rfe^ known to me to be the person(s) descrioed in and who e.xecut^ &e foregoing instrutnenr.and acknowledged that he (they) executed the same as his (their) free act and deed. NOTARY PUBUC ’JbL^jTl^uSL^yXJ STATE OF ^^NNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of , 199_before me a Notary Public within and for said county, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument,and acknowledged that he (they) executed the same as his (their) free act and deed. NOT.' RY PUBUC Page 4 of 5 RESOLUTION OF TIfl CITY COUNCIL NO. iys 6 COHMrti FEB ' 1 2002 REQUEST FOR COUNCIL ACTION 11 sjr unUlWj Department Approval: Name Wendy Bottenberg Title Assistant Zoning Adminstrator/Planner DATE: 2/4/02 ^ ITEM NO.: 5 Agenda Section: Zoning Item Description: #01*2709 Richard R. Shull 2285 French Lake Road Variances Zoning District: Lot Area: RR-IB/PRD One Family Rural Residential District (2 acre) 65,261 s.f. (1.5 acres) List of Exhibits: A B C D E F Letter from Property Owners (Jan 31,2002) Hardcover calculation revisions Approved Plans Resolution #4695 Proposed Plans Staff Report and Exhibits of 9/17/01 Summary of Request: 1 he City Council adopted, on consent. Resolution No. 4695 for Richard and Anne Shull to grant variances to permit construction of a two stall garage and a new entry way to an existing one level residence at 2285 French Lake Road. The garage and entry way addition are within 150' of French Lake, a Natural Environment lake. The lot was developed in 1979 prior to adoption of the Shoreland Ordinance (1992). The Shoreland Ordinance created a 150’ structure setback from French Lake, whereas only a 26' wetland setback was required prior to 1992. French Lake was considered as merely a wetland before it was re-designated as a Natural Environment Lake by the Shoreland Ordinance. The ordinance was adopted by Council with the understanding it would create non-conforming lots in the French Creek Subdivision. The applicants residence currently encroaches into the required 1 50' setback. The applicants builder. Bob Boyer, applied for a building permit. The garage and entry way on the plans were larger than what was approved. Also, different is a floor to ceiling bay window. The garage, entry ’ way and bay window are all located in the 0-75' setback zone. The 0-75’ setback hardcover is increasing from what was approved but still less than what currently exists. 1 he following changes were noted on the plans submitted. Approved garage - 24* x 24'. Proposed garage - 24* x 32*. Approved Entry way - 7 ’ x 11'. Proposed Entry way - 8* x 16*. i_ Total increase = 243 s.f. And: Bay Window - 6 '/i’ x 2 ‘/a’ = 16.25 s.f. (From floor to ceiling-hardcover in 0-75’ and lot coverage by stnictures.) Total increase = 259.25 s.f. Exhibit B shows the new proposed hardcover calculations. The applicants are proposing to remove 550.75 s.f. of hardcover from the 0-75' setback zone, 31 s.f. from 75-250 ’ setback zone for a total 581.75 s.f. from the property. STAFF RECOMMENDATION: The applicants will still be reducing hardcover on the property. The proposed changes are minor and will not affect adjacent neighbors. Staff recommends approval of the proposed changes. Staff will bring a resolution reflecting the changes to the February 25,2002 Council meeting. Optionally, Council could refer this back to the Planning Commission if Council feels the revisions need further review. COUNCIL ACTION REQUESTED: Grant conceptual approval of the revised plan and direct staff to bring a revised resolution to the February 25,2002 meeting for adoption. i RICHARD R SHULL 208 North Barry Ava* RSaysata, MN 88301 Orono City City HNI Attn. Wendy Bottanbwg AesL Zoning Administrator/Pianner Fab. 4.2002 Ham: 801-2709 Richard R. Shull 2285 French Laka Road Variancae Tha City council approved our requaet for varianca on 9/24/01 according to a floor pim we praea^ at tha tima. Since than we hava mada aoma ravieione to tha eiza of the new garage and tha front entry. Ae a rasutt. we need to ask for a new varianca for this project in order to gat a building parmH. Tha garage wae to have bean 24'X 24'and we would like it to be 24’X 32*. Tha front entry wee to have bean r x 11 ’ and we would Hka it to be 8’ x 16'. Thia ia a total focraaaa of 243 aquarafaat (192 a.f. of garage and 51 a.f. of entry). Tha propoaad floor plan accompaniaa thia raquaat In tha 0-75’ aatback zona we would like to have 3,814 e.f. of hard cover where 4,381 e.f. axiete. And in tha 75-250’ aatback zona, we would like to have 7601 a.f. v4iara 7,632 a.f. axiata. Thia change would atill yield a total hardcover reduction of 598 a.f. from what axiata today. Plaaaa let me know whan and how we ahould proceed to gat an approval on thia raquaat We would like to gat a building pannit through Bob Boyar Bldg. Co. aa aoon aa poaafola. N /I p ANALYSIS WORKSHEET Lot Area: RR-IB/PRD Lot Area Required PRD Actual 65,261 s.f. Structural Coverage: Total Lot Size Total Structural Coverage 65,261 s.f.Allowed: 9,789 s.f (15%) Existing; 2,571 s.f (4%) Approved: 3,227s.f (4.9%) Proposed: 3243.25 s.f (4.97%) Hardcover Calculations: Distance to Shoreline Total area in setback Allowed Hardcover Existing Hardcover Approved Hardcover Proposed Hardcover 0-75*16,276 s.f 0 s.f 4,381 s.f (26.9%) 3,622 s.f (22.25%) 3830.25 s.f (23.5%) Reduction 75-250’48.985 s.f 12.246.3 s.f (25%) 7,632 s.f (22.25%) 7,550 s.f (15.41%) 7,601 s.f (15.5%) Reduction cueeeur sersAC/c /a?' fdutfl Conar ucwdiw iHO G/T*n» tt^tA 1 so <Ml uSO' It ligfc ( • MOllM Ii4ltf 121^1 1S?I • 1 CdndM Iio#129^11 2«f r 1 ft«tfwiauiOr%«Tinrfi 1402 1 « DwA -! U^t 1 Mnc«*ar«OM 12^0¥‘22 1 <MI tuii • 1 moum .Ci.Wl'>iiPt 1 Cdncrm il0¥itf r 1 On««ft»SS 1 • c«»0 #»•» r 1 tMcAtrtoA 22 #0#_22 1 1.AU It i . ^.if nMaf, ^ oy * ii.in • *:>*- ?ENCH LAKE (SOUTH BASIN) ON 8-6-01 930.0 (>AHe PtCpcMd C'.ivA 0^p»P«e<^ Coi/UXiOl ^pl GiCLiC>jC^ - ' # i;; ‘ / 'J 9 Shull Residence Remodeling & Addition Variance Request French Lake Road Orono, Minnesota Urftr. idttrtr UotkcMtU AnhuttU Q GlTYofORONO RESOLUTION OF THE CITY COUNCIL NO.___4 895— A RESOLUTION GRANTING A VARIANCE TO MUNICIPAL ZONING CODE SECTION 10.56, SUBDIVISION 16 (C)(1), SECTION 10.56, SUBDIVISION 16 (C)(6), SECTION 10.56, SUBDIVISION 16 (L)(l); FILE NO. 01-2709 WHEREAS, Richard R. Shull and Anne M. Shull (hereinafter "the applicants") are the ovMiers of the property located at 2285 French Lake Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 4, Block 1, and Outlot C, Johnston ’s French Lake Second Addition, Hennepin County, Minnesota (hereinafter “the property’’); and WHEREAS, the applicants have applied to the City for a variance to Municipal Zoning Code Section 10.56, Subdivision 16 (C)(1) to permit structure within 150’ of a Natural Environment Lake, Section 10.56, Subdivision 16(L)(1) to permit 3,622 s.f. (22.25%) of hardcover in 0-75' setback area where 4,381 s.f. (26.9%) exists and 0 s.f. (0%) is allowed and Section 10.56, Subdivision 16(C)(6) to permit the encroachment of 50' and 75' into the average lakeshore setback for construction of a two stall garage to the east end of the residence and a new entryway over existing steps. WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on September 17,2001, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, I. FINDINGS This application was reviewed as Zoning File #01-2709. Page 1 of 5 I CITYoTORONO RESOLUTION OF THE CITY COUNCIL NO. 4 69 8. 2. 3. 5. 6. The property is located in the RR-IB, Single Family Rural Residential Zoning District, where 2 acres is the minimum lot area. The property consists of approximately l.S acres. The Orono Planning Commission reviewed this application on September 17,2001 and recommended a^nroval by a vote of 7 to 0. 4. The Plaxuiing Commission made the following findings of fact: A. The 150' Natural Environment lake setback was adopted after the residence was built. B.Hardcover in the 0-75' setback zone will decrease to 3,622 s.f. (22.25%) from 4,381 s.f. (26.9%). . C. The structural coverage on the property will be 4.9%, below the allowed 15%. D.Encroachment into the average lakeshore setback will not adversely affect the neighboring property views. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variance will not adversely affect traffic conditions, light, air, nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the efiect of the proposed variance on the health, safety and welfare of the community. Page 2 of 5 ■Lim . t*r ^ L GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO 4 6 9 5 CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Municipal Zoning Code Section 10.56, Subdivision 16 (C)(1) to permit structure within 150' of a Natural Environment Lake, Section 10.56, Subdivision 16(L)(1) to permit 3,622 s.f. (22.25%) of hardcover in 0-75* setback area where 4,381 s.f. (26.9%) exists and 0 s.f. (0%) is flowed and Section 10.56, Subdivision 16(C)(6) to permit the encroachment of 50* and 75' into the average lakeshore setback for construction of a two stall garage to the east end of the residence and a new entryway over existing steps. Approval is subject to the following conditions: 1.Council approval is based on the site plan submitted by the applicants attached to this resolution as E.xhibit A. Any amendments to the site plan may require further Planning Commission and City Council review. 2.Authorities granted by this variance run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (September 24, 2002). 3.Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 4.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agrees to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City or Orono, Minnesota at a regular meeting held on the 24th day of September, 2001. .MTEST:1 y //•I r ■ 0 ,* y /y \ Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property Owner (s) Page 3 of 5 GlTYoTORONO II RESOLUTION OF THE CITY COUNCIL 4695 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 24th day of September, 2001 by Barbara A. Peterson and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of for said County, personally appeared ., 2001, before me a Notary Public within and _____known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of.., 2001, before me a Notary Public within and for said County, personally appeared known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public Page 4 of 5 •RENCH LAKE (SOUTH BASIN) ON 8-6-01 930.0 o9 Shull RgsiJeuce RetnuJcling Sc AdJiiion Variance Request French Lake Road Orono, Minnesota ^ Umtktsrn lt JUI ‘•'T JuM I IT Pijj^v5-i>* I rfirifcfl- - * - WtmovO (\}e<^0 pti^pptjeci pKo &a>dou^ tKtvL^ - ?‘ X" 1^ 12^ ‘i ** ' : •.♦ > *. , ■!-'. -y j-------- i«iAVAM>i(vnafi • • * ‘ «».4: . * t • - ■••*, •.*» - •. ». »V.j. Application Date Completion Date: 60 Day Deadline: %rim\ 8/22/01 10/19/01 REQUEST FOR COUNCIL ACTION Department Approval: Name Wendy Bottenberg Title Assistant Zoning Adminstrator/Planner DATE: 9/24/01 ITEM NO.: 7 Agenda Section: Zoning Item Description:m-im Richard R. Shull 228S French Lake Road Variances Zoning District: Lot Area: RR-IB/PRD One Family Rural Residential District (2 acre) 65,261 s.f. (1.5 acres) List of Exhibits: A Resolution B Staff Report and E.\hibits of 9/17/0 1 Application Summary: The applicant is seeking approval to construct a two stall garage (S76 s.f.) to the east end of the residence and a new entryway (80 s.f) over e.xisting steps. Both the addition and entry way are within 150' of a Natural Environment lake. The proposed garage will be located over e.xisting driveway. The applicant is proposing to remove approximately 800 s.f of driveway that will no longer be needed. The existing garage will be turned into a screen porch, office, laundry room and storeroom. The lot was developed in 1979 prior to the adoption of the Shoreland Ordinance (1992). The Shoreland Ordinance created a 150 ’ structure setback from French Lake, whereas only a 26' w etland setback was required before 1992. French Lake was considered as merely a wetland before it was redesignated as a Natural Environment Lake by the Shoreland Ordinance. The ordinance was adopted by Council with the understanding it would create non-conforming lots in the French Creek Subdivision. The subject property owner's house now encroaches into the required 150 ’ setback. 1. Section 10.56, Subdivision 16 (C)(1): Structural setbacks for Natural Environmental Lakes(lSO'): To permit an addition to the east end of the residence and an entry way over existing steps. 2. Section 10.56, Subdivision 16 (L)(l): Hardcover in 0-75': To allow 3,622 s.f (22.25%) of hardcover where 4,381 s.f (26.9%) exists and 0 s.f or 0 % is allowed. 3. Section 10.56, Subdivision 16(CX6): Average Lakeshore Setback: To allow the additions to the residence to encroach 50' and 75' into the average lakeshore setback. PLANNING COMMISSION! The Planning Commission recommended by a 7 to 0 vote to: Approve the application as presented. STAFF RECOMMENDATION: To ^prove the enclosed resolution. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution. A RESOLUTION GRANTING A VARIANCE TO MUNICIPAL ZONING CODE SECTION 10.56, SUBDIVISION 16(C)(1), SECTION 10.56, SUBDIVISION 16 (CK6), SECTION 10.56, SUBDIVISION 16 (L)(l); FILE NO. 01-2709 WHEREAS, Richard R. Shull and Anne M Shull (hereinafter "the applicants") are the owner's of the property located at 2285 French Lake Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 4, Block l,and Outlet C, Johnston’s French Lake Second Addition, Hennepin County, Minnesota (hereinafter “the property ’’); and WHEREAS, the applicants have applied to the City for a variance to Municipal Zoning Code Section 10.56, Subdivision 16 (C)(1) to permit structure within 150' of a Natural Environment Lake, Section 10.56, Subdivision 16(L)(1) to pemiit 3,622 s.f, (22.25%) ofhardcover in 0-75’ setback area where 4.381 s.f. (26.9%) e.xists and 0 s.f (0%) is allowed and Section 10.56, Subdivision 16(C)(6) to permit the encroachment of 50' and 75* into the average lakeshore setback for consuuction of a two stall garage to the east end of the residence and a new entry way over existing steps. WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on September 17,2001, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Miimesota: FINDINGS 1. This application was reviewed as Zoning File #01 -2709. Page 1 of 5 i 2. 3. The property is located in the RR-IB, Single Family Rural Residential Zoning District, where 2 acres is the minimum lot area. The property consists of approximately 1.5 acres. The Orono Planning Commission reviewed this application on September 17,2001 and recommended approval by a vote of 7 to 0. 4. The Planning Commission made the following findings of fact: A. The 150' Natural Environment lake setback was adopted after the residence was built. B.Hardcover in the 0-75' setback zone will decrease to 3,622 s.f. (22.25%) from 4,381 s.f. (26.9%). . C. The structural coverage on the property will be 4,9%, below the allowed 15%. D.Encroachment into the average lakeshore setback will not adversely affect the neighboring property views. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variance will not adversely affect traffic conditions, light, air, nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessary to alleviate a demonstrable hardship or difficulty; is necessary to preserve a substantial property right of the applicant; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City, The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. Page 2 of 5 CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Municipal Zoning Code Section 10.S6, Subdivision 16 (C)( 1) to permit structure within 150' of a Natural Environment Lake, Section 10.56, Subdivision 16(L)(1) to permit 3,622 s.f. (22.25%) of hardcover in 0-75' setback area where 4,381 s.f. (26.9%) exists and 0 s.f. (0%) is allowed and Section 10.56, Subdivision 16(C)(6) to permit the encroachment of 50' and 75' into the average lakeshore setback for construction of a two stall garage to the east end of the residence and a new entry way over existing steps. Approval is subject to the following conditions: 1.Council approval is based on the site plan submitted by the applicants attached to this resolution as Exhibit A. Any amendments to the site plan may require further Planning Commission and City Council review. Authorities gram.d by this variance run with the property not with the applicants, but are permissive only and must be e.xercised by application for a building permit within one year of the date of Council approval, or this variance will expire on that date (September 24,2002). 3.Violation of or non-compliance with any of the terms and conditions of this variance shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 4.The undersigned applicants have read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agrees to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City or Orono, Minnesota at a regular meeting held on the 24th day of September, 2001. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Property Owner (s) Page 3 of S i STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me on this 24th day of September. 2001 by Barbara A. Pete^n and Linda S. Vee, Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of. for said County, personally appeared 2001, before me a Notary Public witliin and knov^n to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this day of. and for said County, personally appeared ., 2001, before me a Notary Public within known to me to be the person(s) described in and who executed the foregoing instrument, and acknowledged that he (they) executed the same as his (their) free act and deed. Notary Public Page 4 of S ■ £ • •?*'^-Z,.'r.: ?>V/ •>.:• Vi RENCH LAKE (SOUTH BASIN) C B-6-01 930.0 * V ■*/*'* •-* -t/ *.^ • 77-709 Shull Residence Remoilcling & AilJition Variance Request French Lake Road Orono, Minnesota Utytt, Sik^w t* emktsult Anlnitttt j||||j|ij^_aU’!^xJik.^ ,t. . TO: FROM: DATE: Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator Wendy Bottenberg, Zoning Administrator/Planner September 10,2001 SUBJECT: #01-2709 Richard R. Shull 2285 French Lake Road Variance - Public Hearing Zoning District: Lot Area: RR-IB/PRD One Family Rural Residential District (2 acre) 65,261 s.f. (1.5 acres) List of Exhibits A Analysis Application Description of Request Hardship Statement Site Plan/ Survey Floor Plans/Vicws/Elevations Hardcover Calculations Average Lakeshore Setback Topographic Map Septic System Photos of f 'roperty Plat Map Location Map Property Owner ’s List Permit Record B C D E F G H I J K L M N Pertinent Code Section: 1. Section 10.56, Subdivision 16 (CXI): Structural setbacks for Natural Environmental Lakes(lSO'): To permit an addition to the east end of the residence and an entryway over e.xisting steps. 2. Section 10.56, Subdivision 16 (LXI): Hardcover in 0-75’: To allow 3,622 s.f. (22.25%) of hardcover where 4,381 s.f. (26.9%) exists and 0 s.f. or 0 % is allowed. 3. Section 10.56, Subdivision 16(C)(6); Average Lakeshore Setback; To allow the additions to the residence to encroach 50' and 75' into the average lakeshore setback. Application Summary: The applicant is seeking approval to construct a two stall garage (576 s.f.) to the east end of the residence and a new entryway (80 s.f) over existing steps. Both the addition and entry way are within 150' of a Natural Environment lake. The proposed garage will be located over existing driveway. The applicant is proposing to remove approximately 800 s.f of driveway that will no longer be needed. The existing garage will be turned into a screen porch, office, laundry room and storeroom. The lot was developed in 1979 prior to the adoption of the Shoreland Ordinance (1992). The UOl-2709 Richard R. Shull 2285 French Lake Road » Variances 9/l<h'200l Page I \ 4 J Shoreland Ordinance created a 150* structure setback from French Lake, whereas only a 26’ wetland setback was required before 1992. French Lake was considered as merely a wetland before it was redesignated as a Natural Environment Lake by the Shoreland Ordinance. The ordinance was adopted by Council with the understanding it would create non-conforming lots in the French Creek Subdivision. The subject property owner ’s house now encroaches into the required 150* setback. The property is served with a septic system. The septic system is currently non-compliant and must be replaced by 12/31/2007. It has a capacity for 4 bedrooms, and this addition will not add to the total number of bedrooms. Therefore a larger septic system is not required at this time. On-Site Systems Manager, Matt Bolterman, reviewed the proposed additions regarding location to the existing septic system. (Exhibit I). Statement of Hardship! The property w^ developed prior to the adoption of the Shoreland Ordinance. A large portion of the lot, including the existing home encroach into the 150' structure setback from Natural Environment Lakes. The applicant has provided a written explanation - Exhibit D. Issues: 1. The home was built in its present location in 1979 prior to the Shoreland Regulations adooted by the City in 1992. 2* The entire residence is located within 150' of the lake where no structural hardcover is allowed. The entire structure is non-conforming. 3. The improvements do result in new structural coverage, however well below the allowed 15%. 4. The applicant cannot expand upon his residence without obtaining a variance as a result of the new Shoreland Regulations. 5. The property is fairly wooded. The adjacent properties cannot be seen from the applicants property, hence the average setback encroachment impact is minimal. 6. The expansion outward rather than upward will result in less visual impact as viewed from across the lake. 7. Other issues raised by the Planning Commission. Staff Recommendation: Staff recommends approval of the variances for the garage addition and new entryway. M1-2709 Richard R. Shull 2285 French Lake Road Variances 9/10/2001 Page 2 ANALYSIS WORKSHEET Lot Are>: RR-IB/PRD Lot Area Requited PRD Actual 65,261 s.f. Structural Coverage; Total Lot Size Total Structural Coverage 65.261 s.f.Allowed: 9,789 s.f. (15%) Existing: 2,571 s.f (4%) Proposed: 3,227s.f (4.9%) Hardcover Calculations ; Distance from shoreline Total area in setback Allowed hardcover Existing hardcover Proposed hardcover 0-75 ‘16,276 s.f 0 s.f 4,381 s.f (26.9%) 3,622 s.f (22.25%) Reduction 75-250'48,985 s.f 12,246.3 s.f (25%) m.f. (22.25%) 7,550 s.f (15.41%) Reduction Application # Oh Date Recch'cd" /7-.p/ CITY OF ORONO - VARIANCE APPLICATION Initial Application Fee S2S0.00 (SSO.OO per each additional variance) Renewal Variance Fee SI50.00 (no change from original application) Variance for non-conforming structures S2S0.00 After-the-Fact Fees (Double application fee) Amount Paid PROPERTY INFORiVUTION , / Site Aidless,/O'j Property Identification Number (P.I.D.) /0-//7- ZS 2.Z ca// Attach legal description to ap^cation if not included on required survey. Date Property Acquired <C'« I (do) (do no^ also own the adjacent parcels of land. .(raonth/year) Present use of prope^:^ K residential ___pother (specify). Zoning District: APPLICANT: r " Name A ^ Phone (home)w Address: i <y . City ___ Phone (work)<^^lV ^rS'\~ / ity: /■:/ Zip:J OWNER (if/different Aan applicant) Name Address: Phone (home) Phone (work). Citv: Zip:. DESCRIPTION OF REQUEST Describe request in detail: __ Estimated Construction Cost i (attach additional sheets if necessary) VARIANCES REQUIRED Lot Area ___Lot Width Setback:V Front Side Hardcover Rear Lot Coverage Average Lalceshore Other (specify) HARDSHIP/DESCRIPTION OF UNUSUAL PROPERTY CONDITIONS Describe undue hardship or practical difficulty or unusual property conditions preventing compliance with Zoning Code requirements:____________________________________ (attach additional sheets if necess^) #2709 Rue -22 01 10:37a RRShul1 *^08-238-9658 MERAGE Richard R. Shull *'^®*'®handislngAg«nt 4005 Webster Court Middleton. WI 53562 phone 606-236-9657 fax60S-236-9656 e-mail: irshuU@mailbag.com Description of Request: sligM^naeasejh*^^^ waiiway. the new garage will yield a slight reduction In hardcover by positioning it where asphalt driveway currently lies We draJlSn’r*' “ '* ®" *'® ^vised survey Revised: 8/22/01 - - P.2 c 3ug 22 01 10:38a RRf 11 608-238-9658 Hardship Explanalion: Tlw lOMikm of the current structure vaates a hardship iri that H was the setback was 2S-. Now the majority of the home is regulation imposed in 1992). As a result we are encumbered to do any modification to the eid^ng structure as a result of regulation changes over time. To motfify the living accommodations to conform to the current setback of 15(y would obsolete the home we have purchased and l^d require building on or near the existing septic system and in m arm proposed for the new mound septic system of 2007. Thisdid not seem like a viable alternative. y\te have opted not to explore vertical expansion on the existing footprint because we feel the aesthetics of a single story structure is more appropriate and desirable for the community. ■c* A/<r y '•:% -• !? i P-3 . ■' • • ■ r .• •'♦•.•.••••I • • • *• • • • * * m,* ' •• MJts ^ / y y > >y * ♦ I cn ’ CM Ctjt.\ /Jf 'aLltiACk. tHO* CoMMOen dM lltO C^tniMttAU iSQIm EXISTIN5"---------- HOUSE «0«k 1141 V ll»# lil’^ n»4 nio* ! -JLi'4J«I rf •Itrfi U1%4\ liU B 241 r TO.? Iwpin —>i 12 iMii ti --------------------- 0£ck n^'^c^eAf //( f/' —: ,UM •_____|l«> sJJ5S«‘l±fctttl S!0(«S • Cetawm I « 0^ I : . tMirf I I I 112^ *i i*t» i»SI » M/ 0^: Mild . I^fltd HU d. IMH d nd * ‘ •«* d RENCH LAKE (SOUTH BASIN) ON 8-6-01 930.0 Shull Residence Remodeling Sc Addit* FKewH (aK6 Variance Request French Lake Road Orono« Minnesota ’.•t • ,;//* '* - '/ *"r\ jf^ Uty^t, StS^rg* tr SmtScHtlg AnInUtt* rr. ,. — - ^ Al.-. - • • • ••« *•J '4 • • •• MUL... tjo^TW \ 09/04/01 15:43 FAX 612 342 2216 MEYER SCHERER ROCKCASTLE Schull Rtsidence Construction date I960 Current setback 150 fwt Current hardcover within.....0-7S ft 1 ♦ 7S-250ft totals 1 House 2.243 sf 328 sf 2.571 sf 2 Concrete 120 sf 129 sf 249 sf 3 Bituminous Drive U27sf 7175 sf 8.402 sf 4 Deck 769 sf Osf 769 sf s Miscellaneous 22 sf Osf 22 sf Existing hardcover 4^81 If 7432 sf 12,013 sf Total property area In zone 14,274 sf 48,96S sf Percent hardcover 24.92%IS.S6% Remolding Impact on hardcover 1 House 2,711 sf 514 sf 3.227 s' a Concrete 120 sf 79 sf 199 sf 3 Bituminous Drive 0 sf 495S sf • 6.955 sf 4 Deck 769 sf Osf 769 sf S Miscellaneous 22 sf Osf 22 sf Revised toals 3,422 sf 7550 sf 11,172 sf Total property area In zone 14,274 sf 48,965 sf Percent hardcover 22.25%15.41% Net hardcover reductions 759 sf 62 sf 641 sf Q|002/002 Gr '^u-t ± GITYoTORONO Municipal Offices Stmtlddrass: 2750 Kelley Patinmy Orono, im 5535S Mamni Address: P.O. Box 66 Crystal Bay, MN 55323 0066 TO: FROM: DATE: Wendy Bottenberg Matt Bolterman, On-Site Systems Manager September 5,2001 SUBJECT: Septic Review for 2285 French Lake Road The existing septic system is an in-ground trench system. It is classified as a non-compliant septic system due to not meeting the three foot separation between the seasonal water table and the bottom of the trenches. It must be replaced by 12-31-2007 or when it surfaces onto the ground. The current system is designed for four bedrooms. There has not been any design work done for a new septic location. The septic system was last inspected on August 2,2001 . TdeplMnc(952)249.4dOO • Fax (952) 249-4616 www.cLoroiMMDn4re SEP'^IC SYSTEM INVENTOR Y Address: 2285 French Lake Rd. PID; 10-117-23 22 0011 Building Typ residence #BRs/GPD: 4 #Systems I Units Billed 1 Permit#: 5991 Date of Permit: 5/19/80 Installer: Lon Anderson System Type shallow trench Experimental: no Appliances Indry SYSTEM CONDITION Conformity: 3 Tank Condition: 9 DF condition: 11 Failure Pot: med SEPTIC TANKS Material: precast concrete Setback to Bldg: 80 Capacity: 1000,1000 Cesspool: DRAINFIELD Length of Lines 300 # Lines: 3 Trench Width: 3 Treatment Area: 900 Type of Filter rock Soil Boring: yes Tile Size: 4 Under Tile 6 PercRate: 14 Setback DF-Bldg: 100 DFHt above Wt: 0 Soil Type: sandy loam, loam Limitations: water table tVELL DATA Setbacks - Well-Tanks: 75 Pump Type: subm. Well-DF: 75 Report in File yes Depth: 123 Diameter: 4 Method: drilled INSPECTION RECORD DATE DESCRIPTION installation no surfacing no surfacing no surfacing no surfacing non-compliant-repair by 12/31/99 non-compliant, repair by 12/31/2007 5/21/80 4/13/87 7/12/90 9/24/92 5/9/94 4/28/97 11/18/99 PUMPOUT RECORD COMPLIANCE DATE GALLONS 6/5/90 2000 8/6/91 1500 2/7/94 2000 J ■ ■>- Pr^nch Ri- N I T <?<f' A B c kMl l^'6 ~m Tim • —85^3 93 0 Tim |0/'£> DB —/Q^'6 ///^D lMw)J .. , Ay* n I • • ^ V '• \ m ^.'Hpfi wmim 5T^s ^f.^' SV>.i*pjr? ^ f ^ > ■'^^. -,T :3rs3s^-*:'"7 V,,■ #iC-- Li- • ^p ri • ■ ^ ^b< « /• « « V-‘<-^.'. m aii »'■ K''-- rv*®t. • •i-r^m -- 7 ifw"*’ ‘T 5t^ ,' .-• km f ,mi i-ufej!-,. lit z o'> v<^.< f ilffete4:f'i,^' ■;; • ^ .-.■^\‘ ;x«- ^:' ■-• '•f'- • ■* V- ^ ' '* s-' -' A ;.U.'v% 5>12#=?i ii'«I t- ' . S/> • . to,?; • _;. < r !* ^i : K . -r.flenndpin County Taxpayer Services Departmf|| jbHNSTONS FRBNCH LAK^^ a •» c _ ^ • SEC DND ADDN -a 2t4Sf % I -ir.H I s M9*5r4r^ lake ? • •• . • r - '/ Q •/’ Parcel Information j •'- - • • Parcel ID 1011723220011 House Number 2289 Street Name FRENCH LAKE RD Condominium This is not • legally ncordtd mtp. ttfepfesentseeompilebon of Monnation and data horn City. County, and State road authorities and other sources. tOmMIT ^ ■I n ' •y^N5'*=’kfiin'ir^KoeTeoberg '< Nftrk*.'?. I.^/ • - * N.. *. Line wuni 400 t<«t • •• •* Course. ®«fiio >40 SCO fmwCM UKI Bay ) ■:iv- . No-/. ■ Frtnch ; ''Lake''' L SCI I •» t * % — #• • •• 12 V : ■ • * .■ •. ‘* * •u\y ^ •• ; • / : a* •, •.- ■ ■ •'•>.*■ • » .: •• Bohm Point ■. Crystal Bay * Tanager ..' Lake } CWtlUTLWIfj M PRONO *0*1 1600 Smith Bi iy Brackets Point HUN DATE la/EI/Oi BATCH 5B7 HtllNEPIN COUNTY PROPEKI/ INFOimATlQIi SYSTEN PBOPEIITY OMNEBS LIST RCrOKr NO. PXASSAfl PAGE 20 PROP ADDR ONNER NANE TAXPAYER NANE/ADOR PROP AOOR OWNER NAME TAXPAYER HANE/ADDR PROP AOOR OWNER NANE TAXPAYER NANE/AOOR Si lt-117-23 22 MOA B22AS PRENCN LAKE RD T J BUNEVIK ET AL THOHAS J BUNEVIK I CHRISTINE 6RANL1N6 BURNEVIK 22A5 FRENCH LAKE RO WAYZATA NH 55SY1 SB 10-117-25 22 0010 02S5S FRENCH LAKE RO R B J DAYTON ROBERT J A JOAN L DAYTON 1 FRENCH LAKE RU WAYZATA NN S5S91 SB •0-117-25 22 0011 022BS FRENCH LAKE RO R N LANDIS B T E LANOIS RICHARD H LANOIS 22BS FRENCH LAKE WAYZATA m S5591 SB 10-117-2S 22 0012 02250 FRENCH LAKE RO 0000 COSOROVE/ANN A COSGROVE DODD COSOROVE/ANN A COSGROVE 22S0 FRENCH LAKE RD WAYZATA NN 55391 SB 10-117-23 22 OOIB 0003B ADDRESS UNASSIGHED R 8 J DAYTON ROBERT J i JOAN L DAYTON 1 FRENCH LAKE RD WAYZATA NN 55391 3B 10-117-23 22 0015 0003B ADDRESS UNASSIGNED R H LANOIS ATE LANOIS RICHARD H LANOIS 22B5 FRENCH LAKE WAYZATA NN 55391 c SB 10-117-23 22 0017 OOOSB ADDRESS UNASSIGNEO RAJ DAYTON ROBERT J A JOAN L DAYTON 1 FRENCH LAKE RO WAYZATA NN 55391 SB 11-117-23 23 0005 OOOSB ADDRESS UNASSIG«4EO R C A N LUX ROBERT C A NANCY LUX 1209 FRENCH CREEK DR WAYZATA NN 55391 f TOTAL BATCH 507 OOOOB L HL I CERTIFY THAT THE FACTS REFRESENTCQ ARE AN ACCIMATE AM) TRUE REPRESENTATION OF INFORMATION AS IT APPEARS THIS PATE ON THE RECORDS OF THE HENNEPIN COUNTY DEPARTMENT OF PROPEUY TAXATION. TO TW REST If OF NY KNOWLEDGE AND BELIEF. DATE ARTNENT OF PROPERTY TAXATION# TO THE BEST Application Date: 60 Day Deadline: 11/15/01 3/16/02 REQUEST FOR COUNCIL ACTION FEB 1 1 2002 Cin/ unuivo DATE: February 6, 2002 ITEM NO.: Department Approval: Name Paul Weinberger Title Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description:#01-2730 Ace Properties 3375 Crystal Bay Road Variances Zoning District:LR-IC One Family Lakeshore Residential District (1/2 acre) Lut of Exhibits A B C D Resolution Site Plan DraR Planning Commission Minutes (January 22,2002) Planning Report (January 8, 2002) Application: Ace Properties has requested variances to permit construction of a house on an existing residential site in the LR-IC zoning district. Review of the site plan concludes the following variances are required: Section 10.25. Subdivision 6 (Bl: Variances requested to lot area and lot width to permit construction of a new residence on the property in the LR-IC district less than Vi acre and 100' width. The defined lot area, absent the paved area of Cry stal Bay Road, Is 6.690 s.f. The defined lot w idth is 50| at the lakeshore and defined structure setback. Section 10.22. Subdivisions 1 and 2. and Subdivision 10.56. Subdivision 16(1.) I and 2 : Variances requested for hardcover and structure within 75' of the lakeshore, where no hardcover or structure is allowed, and a variance to permit greater than 25% hardcover in the 75-250' of the lakeshore. Total Area 0-75' = 3,135 s.f. Allowed 0-75' = 0 s.f. Proposed 0-75' = 748 s.f. (23.8%) F.xisting 0-75' = 1,414 (45.1%) Note:The lot is separated from the lakeshore by Cry stal Bay Road (Public Maintained Road). The 600 s.f paved surface area of the roadway is deducted from the lot area of the property and the 0-75' lakeshore setback. «0 1-2730 Ace Properties 3375 Crystal Bay Road Page 2 of 2 ________ Total Area 75-250 ’ = 3.855 s.f. Allowed 75-250* - 934 s.f. Proposed 75-250 ’ - 2.062 s.f. (53.4%) E.xisting 75-250 ’ = 2,797 (72.5%) Section 10,25. Suhdivision 6 (Bl: Variances requested to allow encroachment into the 30 ’ required rear yard setback to permit the new house to be located 19 ’ to the rear lot line. Required Rear Setback = 30 ’ Proposed = 1 9’ Section 10,03. Subdivision 14(0 : Variance requested to permit the structural lot coverage in e.xcess of 1,500 s.f. The Zoning Ordinance permits lot coverage of up to 1.500 s.f. for lots under 10,000 s.f. of area. The proposed house is 1.513 s.f. The additional 13 s.f. is for a bay the extends the floor area of the first floor kitchen area at the rear of the house. Planning Commission Recommendation The Planning Commission recommended approval by a vote of 6 to 0 to grant variances to lot area and lot w idth. a variance to the rear yard setback requirement to permit a 19 ’ rear setback, a variance to the hardcover in the 0-75 ’ setback to permit 23.8% hardcover, and a variance to hardcover in the 75-250' setback to allow up to 53% hardcover. Planning Commission also recommended the applicants reduce the overhangs to 1.5' and the ouilding net exceed 1.500 s.f. Staff Recommendation Staff recommends approval of the site plan based on the comments listed above by the Planning Commission. Approval is subject to the property owner submitting a final site grading and drainage plan. The Crystal Bay Road area has had drainage problems in the past. Redevelopment of properties has been the best opportunity to correct any drainage problems that may exist in these areas. The new house design will improve some drainage issues by moving the house further from the property line. Final plans shall include grading and house gutter sy stems (if required) to handle drainage. Final drainage plans shall be reviewed by the City En gineer to ensure drainauc is properly directed. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution approving variances. The Resolution approves the variances to lot area, lot w idth, 0-75 hardcover, 75-250 hardcover, and rear yard setback. But docs not approve the variance to permit the building to be greater than 1,500 s.f. J A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.25, SUBDIVISION 6 (B); SECTION 10.22, SUBDIVISIONS I AND 2; SECTION 10.56, SUBDIVISION 16 (L) 1 AND 2 FILE NO. 01-2730 WHEREAS, Ace Properties, (hereinafter "the applicants") arc o\\Tiers of the property located at 3375 Crystal Bay Road within the City of Orono (hereinafter "the City") and legally described as follows: Lot 5, Wallace's Addition to Lake Minnetonka, Hennepin County. Minnesota (hereinafter "the property"); and WHEREAS, the applicants have applied for variances to Municipal Zoning Code Section 10.25, Subdivision 6 (B) to permit construction of a new residence on a property with a lot size of 6.690 s.f. (.15 acre) where 21,780 s.f. ('Z: acre) is required, a lot width of 50’ where 100’ is required, and to permit a 19 ’ rear setback where 30’ is required; Section 10.22, Subdivisions 1 and 2 and Section 10.56. Subdivision 16 (L) 1 and 2 to permit 748 s.f. (23.8%) hardcover in the 0-75’ setback where no hardcover is allowed and 2.062 s.f. (53.4%) hardcover in the 75-250’ setback where 934 s.f. (25%) is allowed; and WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on November 19,2001 and continued the hearing to January 22, 2002, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This application was reviewed as Zoning File #01-2730. Page 1 of 7 ■n L 3. 4. The property is located in the LR-IC, Single Family Lakeshore Residential Zoning District where '/2 acre is the minimum lot size and 100 feet is the minimum lot w idth. The existing property is 6,690 s.f. (.15 acre) and has a 50' lot width, The Orono Planning Commission rt viewed this application on January 22.2002 and recommended approval of variances by a vote of 6 to 0 based on the following findings of fact: A. The property was platted and developed prior to the adoption of the current zoning standards. The plat of Wallace’s Addition was recorded in 1908. B. C. D. The lot is separated from the lakeshore by Crystal Bay Road, a publically maintained road. The 600 s.f. paved surface area of the roadw ay is deducted from the lot area of the property and the 0-75’ lakeshore setback. The total property located outside of the 75* lakeshore setback is 3.855 s.f., and the depth of the property from the edge of bituminous roadway to the rear property line averages 120 s.f. The total depth of the property from the 75' setback to rear property line averages 80'. The existing house and attached concrete storage building is 1,946 s.f. The last building permit issued for the property was for the storage building in 1971. More recent ordinances were adopted for structural lot coverage the to limit structural massing on properties, and to preserve open space between buildings. Additional structure also contributes towards additional hardcover w hich can negatively impact water quality by not allowing storm water to run across natural ground surface. The concept is to allow storm water to be slowed and to infiltrate into the ground. Municipal Code permits up to 15% of a lot to be dedicated to structural improvements. 1 he total structural improvements are allowed to be greater than 15% on properties with a lot area of less than 10,000 s.f. On properties less than 10,000 s.f. the total structure allowed on the property is 1,500 s.f. Page 2 of 7 The City does not normally look favorably on variances to the structural lot coverage limitation, especially on properties less than 10,000 s.f. in size. To place a 1,500 s.f. house on the property and maintain required lakeshore setbacks, a rear yard setback is required. The property located behind the subject property is guided for a future trail corridor and has been used as a rail corridor for many years. This property does not abut another residential property to the rear. Crystal Bay Road is located only 10' from the lakeshore of Lake Minnetonka. The road is a public road that is owned and maintained by the Cit>' of Orono. To provide access to the property, a driveway must be located in the 0-75’ lakeshore setback. The property owners have designed a minimum sized driveway that will provide adequate access to the two stall garage. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the variances will not adversely affect traffic conditions, light, air, nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessarv' to alleviate a demonstrable hardship or difficulty; is necessar> to presen e a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.25, Subdivision 6 (B) to permit construction of a new residence on a property with a lot size of 6,690 s.f. (.15 acre) where 21,780 s.f. ('/j acre) is required, a lot w idth of 50’ where 100* is required, and to permit a 19’ rear setback where 30’ is required; Section 10.22, Subdivisions 1 and 2 and Section 10.56, Subdivision 16 (L) 1 and 2 to permit 748 s.f. (23.8%) hardcover in the 0-75* setback where no hardcover is allowed and 2,062 s.f. (53.4%) hardcover in the 75-250’ setback where 934 s.f. (25%) is allowed subject to the following conditions: Page 3 of 7 1. 2. 3. 4. 5. Final drainage plans shall be reviewed by the City Engineer to ensure drainage is properly directed. The property shall be developed in conformance with the site plan attached as Exhibit A. Authorities granted by the variances run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or these variances will expire on that date (February 11,2003). Violation of or non-compliance with any of the terms and conditions of the variances shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. The undersigned owners have read, understand and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 1 1 th day of February, 2002. ATTEST: Linda S. Vec, City Clerk Barbara A. Peterson, Mayor Representative(s) of Ace Properties Page 4 of 7 ■ •J ..O'. . —V—... STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 11 th day of February, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN day ofThe foregoing instiument was acknowledged before me on this ______ , 200 ____by Linda S. Vee, City Clerk of the City of Orono, a Minnesota ________ ______- ^ ------- 0 • ^ municipal corporation and said instrument was executed on behalf of the City. Notary Public Page 5 of 7 STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ,20. personally appeared before me, ____ who is personally known to me ____whose identity I proved on the basis of whose identity I proved on the oath/afTirmation witness , a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of ,20 personally appeared before me, ____who is personally known to me whose identity I proved on the basis of, whose identity I proved on the oath/aHirmation witness a credible and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 6 of 7 Exhibit A 1 A KE ' MINNETONK «29A COMTOUR ue^CRYSTAL BAY \(«sao) Page 7 of 7 lu k&iiji \ \ MINNETONK 929.4 CONTOUR UC\ CRYSTAL BAY ,v" B (W.4) / \(M*J) t»Ad) (MIT) JZc, (MO.«) O 01 s» '— - \-.«-<iv**Mi.r \ EXISTING HOUSE 3®- «?vz - (9415) ^ V PROPOSED ■5.4^\ S' HOUSE OaSTMS .gabage EXISTING HOUSE (439 s o' \ (4SOO) k MINUTES OF THE ORONO PLANNING COMPASSION Tuesday, January 22,2002 6:30 o’clock p.ni. c two feet Into the 10 foot required side yard setback, with the understanding the structural coverage will not eiceed the aUowable 15 percent, and subject to, one, the Applicant submitting a flaal plan prior to the City Council meeting showing the additional .4 percent structural coverage; two, a drainage and gutter plan will also be submitted at the same time prior to the City Council meeting; three, the existing rock garden will be reduced by such size that the total project does not exceed the 52.4 percent existing hardcover; and four, all landscaping fabric will be removed. VOTE; Ayes 6, Nays 0. («2) dOl-2730 ACE PROPERTIES, 3375 CRYSTAL BAY ROAD, VARIANCES Larry Palm and Gary Gniffke, Ace Properties, were present. Weinberger stated the application was before the Planning Commission in November, at which time the application was tabled to allow the Applicant time to revise his plan. The Planning Commission at that time had recommended the size of the house be reduced to meet the IS percent structural coverage as well as meet the 10*foot side yard setbacks on each side of the house. This property is located at 3375 Crystal Bay Road, which runs along the lake and is narrow in depth, with all the properties having access onto the road. Located behind each of the properties in this area is the Dakota Rail, which is now in the process of being converted into a regional trail system. Weinberger stated the Applicants have revised the plan to reduce the size of the structure from the previous proposal, but are still requesting to construct a 1,643 square foot house. This property has a defined lot area of 6,690 square feet. Properties less than 10,000 square feet are allowed a ma.ximum lot coverage by structure up to 1,500 square feet. The proposed building exceeds the allowed coverage by 143 square feet. The Applicants are requesting variances to tot area ajnd lot width to permit construction of the new residence on the property, which is located in the LR*1C district, and consists of less than one>hatf acre PAGE 5 MINUTES OF THE ORONO PLANNING COMMISSION Tacsday, January 22,2002 6:30 o’clock p.ni. and less than 100 feet wide. The defined lot width is SO fe«.t at the lakeshore and defined stnicture setback. Variances are also being requested for hardcover and structure within 75 feet of the lakeshore, where no hardcover or structure is allowed, and a variance to permit greater than 25 percent hardcover in the 75*250’ setback. The Applicants are proposing 53.4 percent hardcover in the 7S'250' setback where 72.5 percent currently exists. Weinberger stated there is a possibility the hardcover in this area could be reduced further by the removal of some concrete and steps. Hardcover in the 0-75’ area is proposed at 748 square feet or 23.8 percent, where currently 45.1 percent exists and none is allowed. In addition, variances are also being requested to allow a one-foot encroachment into the side setback. Weinberger stated the proposed residence is 31 feet wide, with the lot being 50 feet wide, and a 10-foot side setback being required on either side of the house. Weinberger stated if the house is reduced by one foot, it would meet the 10-foot side setback on either side of the house. In addition, the applicants are requesting a variance to the rear yard setback to allow the structure to be located 19.2 feet from the rear property line where 30 feet is required. Weinberger noted this lot does not back up to another residential lot. Weinberger stated a variance is also required to permit the eaves and gutters to encroach more than 1.5 feet into the side setback. The proposed eaves encroach three feet into the east setback and two feet into the w'est setback. Staff recommends that the size of the structure be reduced to a size not to exceed 1,500 square feet, \^ith the building meeting the minimum 10-foot side setbacks on either side of the house. Weinberger stated drainage to the lake is a concern in this area and would require the Applicant to submit a drainage and grading plan for review and approval by City Staff. Staff does support approval of the variances to lot area and lot width as well as rear setback and hardcover variances for the 0-75’ setback for the driveway and to permit over 25 percent hardcover in the 75-250’ setback to .illow a reasonable sized house. Palm stated he has no additional remarks to add to Staff's report There were no public comments regarding this application. PAGE 6 MINUTES OF THE ORONO PLANNING COMMISSION 'Tnesday» Juvary 22,2002 6:30 o*dock pjn. Kluth noted the minutes from the November Planning Commission meeting clearly indicate the direction of the Planning Commission was to reduce the size of the house so it would not exceed the 1,300 square feet. Kluth stated the Planning Commission in the past has been fairly consistent on that requirement. Mabusth stated meeting the 10>foot side setback was also recommended. Mabusth noted the new plan is proposing to reduce hardcover in the 0*73’ as well as the 75-250’ setback areas from what currently exists. Mabusth stated her only concerns with this application relate to the structural coverage and ths side yard setback. Berg stated the minutes reflect it was clearly stated to the applicants that structural coverage needs to be reduced down to 13 percent. Berg inquired whether there is any hardship that exists for the overage. Gnifflce requested the picture of the house be shown to the Planning Commission. Weinberger stated he does not have an actual picture of the house. Weinberger stated Staff did not make a finding of hardship for a house in excess of 1,500 square feet. Weinberger indicated the current house is 1,900 square feet, one and a half stories, with the proposed residence being two and a half stories. Berg noted this would be considered new construction. Palm stated he does not necessarily agree with that Rahn stated the Applicant does have the option of remodeling within the existing structure without e.xpanding the footprint. Rahn stated he is confused why the plan indicates a 30-foot width while the survey shows a 31 -foot width. Palm stated it was his understanding the width of the house is 30 feet. Rahn inquired whether the Applicants have a problem complying with the 10-foot side setback requirenKnt. Palm stated they do not Palm stated tlwir designer was directed to design a house with a 10-foot setback on either side. PAGE? 1 •V. •- MINUTES OF THE ORONO PLANNING COMMISSION Taesday, January 22,2002 6:30 o ’clock pjn. Rahn noted the survey also does not indicate the first floor bay, and inquired whether that is a legal encroachment onto the rear setback. Mabusth inquired what the area of the window is. Weinberger stated the bay window would be considered part of the building. Rahn stated that bay window may affect the rear setback and may also not be included in the square foot calculations for the first floor. Palm stated the window is cantilevered and not hardcover. Hawn stated it would still be considered structural coverage. Hawn stated the Planning Commission needs to know how far the bay window sticks out from the structure to determine the rear setback. Weinberger stated he is unable to give an exact dimension, but that he would estimate it would make the rear setback approximately 18 feet. Palm stated he does not have the dimensions on the window. Hawn stated it appears the consensus of the Planning Commission is that the structural coverage of 1,500 square feet be complied with along with the lO-foot side setbacks. Palm pointed out the design of the new residence does correct a number of existing deficiencies that exist on the property. Palm stated they could remodel the existing structure, which would result in the drainage problems not being corrected. Palm stated they would be agreeable to reducing the hardcover further by removing that concrete pad. Palm stated they are incurring considerable expense by reducing the size of the footprint and correcting the drainage in the area. Palm indicated they are approximately 90 square feet over what is allowed. Hawn stated the bay window would also need to be included. Palm stated he would take the bay window out. Kluth commented it is the job of the Planning Commission to hold the line on these types of applications and make the applicants comply with the requirements as much as possible. PAGES MINUTES OF TBE ORONO PLANNING COMMISSION Tacsday, Janoary 22,2002 6:30 o’clock p jn. Palm noted they have reduced the size of the structure already. Palm stated when you are dealing with a house of this size, the removal of 93 square feet could have a huge impact on the house. Hawn stated the Plaiming Commission in the past has made applicants comply with the IS percent structural coverage limit. Palm stated he would like to resolve this issue tonight rather than table the application another 30 days. Hawn stated the Planning Commission does not have a drawing in front of them that would reflect the house if it was 93 square feet less. Palm noted the Planning Commission approved the prior application without a final plan in front of them. Palm stated they are agreeable to reducing one foot off the side of the house and however many feet are necessary in the front to meet the IS percent limit. Weinberger noted the lot in the prior application was almost 11,000 squrre feet, with the square feet on this lot consisting of6,690. Weinberger stated there are also drainage problems that exist on this lot which need to be resolved prior to this application proceeding to the City Council. Berg inquired what the height of the structure is proposed to be. Weinberger stated it has a defined height of 2S feet, with the height of the peak being around 31 feet. Rahn stated he also would prefer the plans match the survey. Gnifflce stated it was their understanding fium the last meeting that they would be given some leeway on the structural coverage since they were correcting Ouier problems with the lot. Hawn stated the Planning Commission has always been very consistent on the IS percent structural coverage limit. Palm stated he remembers the 1,S00 square feet being discussed previously, and indicated he would be agreeable to reducing it to 1,S00 square feet. Palm stated he did ask qiecifically at the last meeting what is needed to meet their requirements, and at no point was he told that a drainage and grading plan needed to be submitted. PAGE 9 L V. \ MINUTES OF THE ORONO PLANNING COMMISSION Tuesday, January 22,2002 6:30 o'clock p.m. Hawn stated she would acknowledge the fact that the drainage and grading plan probably was not discussed at the previous meeting. Palm stated they would be happy to work with Staff on the drainage and grading plan prior to the City Council meeting. Hawn stated the Planning Commission does prefer to see a grading and drainage plan, but that is it not unusual for an application to be approved with it being subject to a plan being submitted for review and approval by Staff prior to the City Council. Hawn stated she has a bigger concern with what exactly will be built once the excess structural coverage is removed. Palm stated they are agreeable to meeting the 10-foot side setback on either side, which eliminates the need for that variance. Palm stated they are willing to reduce the house three feet from the northerly structure line to the south, which will acconunodate the average lakeshore setback, and address the drainage issues. Rahn stated to his understanding that would work. Rahn commented it appears on the plans the Applicant did comply with the 10-foot side setbacks, and it would be relatively simple to comply with the structural coverage. It was the consensus of the Planning Commission they would approve a house that does not exceed the IS percent structural coverage, removal of the bay window, and no encroachment on the side setbacks. Weinberger stated it appears the architect drew a 30-foot interior space and did not count the six-inch exterior walls. Hawn inquired whether a variance would be needed for the overhangs. Weinberger stated if the overhangs are reduced to 1.5 feet, they would not need a variance. Palm stated they would be agreeable to reducing the overhang to l.S feet. Hawn moved, Mabnstb sceonded, to recommend approval of Applicadon #01-2730, Ace Properties, 3375 Crystal Bay Road, granting variances to lot area and lot width, a variance to the PAGE 10 i j MINUTES OF THE ORONO PLANNDIG COMMISSION ' Tuesdty, January 22,2002 6:30 o’clock p.m. rear yard setback permitting a 19-foot setback rather than the required 30-foot setback, a variance to the hardcover in the 0-75’ setback of 23^ percent, a variance to hardcover in the 75-250’ setback, with the understanding the total hardcover in that area will be less than 53 percent, subject to the Applicants submitting a drainage and grading plan and a new drawing reflecting the 10-foot setback on either side of the residence for Staff review and approval prior to the City Council meeting, and further subject to the Applicants reducing the overhangs from two feet to 1.5 feet, and with the understanding the total structural coverage will not exceed 15 percent. VOTE: Ayes 6, Nays 0. (#3) #01-2731 NAVARRE AMOCO, 3360 SHORELINE DRIVE, CO.MMERCIAL SITE PLAN REVIEW AND VARIANCES (#9) #02-2740 JEFFREY AND NANCY TWIDWELL, 1865 CONCORDIA STREET, VARIANCES Mabusth moved, Kluth seconded, to table Application #01-2731, Navarre Amoco, 3360 Shoreline Drive, and to table Application #01-2740, Jeffrey Twidwell, 1865 Concordia Street, at the request of the Applicants. VOTE: Ayes 6, NAYS 0. (^?4) #01-2735 PROPOSED ZONING CODE ADMENDMENT, SECTION 10.03, SUED. 14, STRUCTURAL LOT COVERAGE ORDINANCE STAND.ARDS, 7:25 p.m. - 7:42 p.m. Bottenberg reviewed the proposed zoning code amendment to structural lot coverage standards, noting this matter was discussed at a previous Planning Commission meeting and a work session where it was discussed that in-ground swimming pools and their associated grade level patios would no longer be considered as structures for the purpose of calculating “lot coverage by structures" as long as they had no elements higher than six feet over grade. Bottenberg stated other items also discussed at the work session included the fact that structural coverage calculations shall include building protrusions more than six feet above grade; the outer two feet of roof overhangs shall not be considered as lot coverage; open decks with any portion of railing PAGE 11 d Completion Dale: Deadline: 11/1 S/01 3/16/02 TO:Chair Hawn and Orono Planning Commission Members Ron Moorse. City Administrator FROM:Paul Weinberger. Zoning Administrator/Planncr DATE:January 8. 2002 SUBJECT:#01-2730 Ace Properties LLC. 3375 Crystal Bay Road Variances - Public Hearing Zoning District: L<>' Area: LR-IC One Family Lakeshorc Residential District (1/2 acre) 7.590 s.f. (0.17 acre) List of Exhibits: A B C D E F Revised Site Plan/Survey New Building Plans • Elevations New Building Plans - Floor Plans Planning Commission Minutes (November 19,2001) Application Extension Staff Report (November 13,2001) Review of Application: The Planning Commission tabled this application at the request of the applicant. The action to table was to allow the applicant an opportunity to revise the building plans to reduce the size of the new house and to review the issue of side yard setback encroachment. Staff has recommended the new house meet the 10* minimum side setback requirement for lots in the zoning district. Staff s position on the side setback relates to the narrow width of the lots along Crystal Bay Road and the height of houses located on the lots. The new plan set has reduced the size of the structure from the previous proposal, but the request is to build a 1.643 s.f. house. This property has a defined lot area of 6.690 s.f. Properties less than 10,000 s.f. are allowed a maximum lot coverage by structure up to 1,500 s.f. The proposed building exceeds the allowed coverage by 143 s.f. Pertinent Ordinances 1.Section 10.25. Subdivision 6 (B): Variances requested to lot area and lot width to permit construction of a new residence on the property in the LR-IC district less than '/i acre and 100' width. The defined lot area, absent the paved area of Crystal Bay Road, is 6.690 s.f. The defined lot width is ^ at the lakeshore and defined structure setback. #01-2730 Ace Properties LLC. 3375 Ciysial Bay Row! Page I of 3 [ 2. Section 10.55- Subdivision 8- Section 10.22. Subdivisions 1 and 2, and Subdivision 10.56. Subdivision 16(LU and 2: Variances requested for hardcover and structure within 75' of the lakeshore, where no hardcover or structure is allowed, and a variance to permit greater than 25% hardcover in the 75-250’ of the lakeshore. Total Area 0-75’ = 3,135 s.f. Allowed 0-75’ = 0 s.f. Proposed 0-75’ = 748 s.f. (23.8%) Existing 0-75’= 1,414(45.1%) Note: The lot is separated from the lakeshore by Crystal Bay Road (Public Maintained Road). The 600 s.f. paved surface area of the roadway is deducted from the lot area of the property and the 0-75’ lakeshore setback. Total Area 75-250’ = 3,855 s.f. Allowed 75-250’ = 934 s.f. Proposed 75-250’ = 2,062 s.f. (53.4%) Existing 75-250’ = 2.797 (72.5%) 3. Section 10.25. Subdivision 6 (B): Variances requested to allow encroachment into the side setbacks, and to permit the existing foundation and building to be located 9 ’ from the side property line and 19.2’ to the rear lot line. Required Side Setback = 10’ Proposed = 9 ’ east property line -10' on the west property line Required Rear Setback = 30’ Proposed = 19.2’ 4. Section 10.03. Subdivision 15 (A): Variance requested to permit the eaves and gutters (if required) to encroach more than 1 */i’ into the side setback. The proposed eaves are 3’ into the east setback and 2’ into the west setback. 5. Section 10.03. Subdivision 14(0 : Variance requested to permit the structural lot coverage in excess of 1,500 s.f. The Zoning Ordinance permits lot coverage of up to 1,500 s.f. for lots under 10,000 s.f of area. The proposed house is 1.643 s.f 6. Section 10.56. Subdivision 16 tO (6V Variance requested to permit a 2’ encroachment into the average lakeshore setback. Background/H istorv In 1971 the City approved variances to permit a 20’ X 24’ detached concrete storage building located 10’ behind the existing house. Drawings and Council Minutes are attached to the November staff memo. The City issued a building permit a few months later for a 24’ X 40 ’ concrete attached building. Technically, the building was not approved by a variance but a building permit was issued for the structure. iOl-2730 Acc Propcfties LLC. 3375 Crystal Bay Road Page 2 oF3 Site Plan/Drainage The Crystal Bay Road area has also had drainage problems in the past. Redevelopment of properties has been the best opportunity to correct any drainage problems that may exist in these areas. The proposed grading plan does not fully address how all drainage from the house will be handled. The new house design will improve some drainage issues by moving the house further from the property line. Final plans shall include grading and house gutter systems (if required) to handle drainage. Final drainage plans shall be reviewed by the City Engineer to ensure drainage is properly directed. Staff Recommendation Staff recommends the size of the structure be reduced to a size not to exceed 1,500 s.f. and the building meet the minimum 10' side setbacks. A site plan that reflects a house meeting those standard would require review of a grading and drainage plan. The drainage plan would demonstrate if the site is capable of handling the size of house proposed. The City looks at what is best for the long term plan for the City. When ordinances were adopted for structural lot coverage the City adopted this to limit the amount of development in neighborhoods, and create space between buildings. Additional structure also contributes towards additional hardcover which can negatively impact water quality by not allowing storm water to run across natural ground surface. The concept is to allow storm water to be slowed and to infiltrate into the ground. Staff can support the variances to permit lot area and lot width variances, as well as rear setback and hardcover variances for the 0-75' setback for the driveway and to permit over 25% hardcover in the 75-25(f setback to allow a reasonable sized house. If a 2 '/a story house is permitted we do reconunend the new house meet a minimum of a 10' side setback. Planning Commission Options for Action 1. Approve 2. Denial 3.Table 4. Other Action MI-2730 Ace Properties LLC. 337S Crytui Bay Ro«i Fife 3 of 3 LARiJf HARDCOVERJCALCULATION WORKSHEET KA^fS€9 SETBACK ZONE: (CIRCLE ONE) 0-7M 75-250’ 250-500' 500*1000* EXISTING HARDCOVER IN ZONE _____________ - _____________S.F.A. House Length widai X X X B. Oarage C. Driveway X X D. Sidewalk X X E Patio/Deek X X F. Landscape Underlain By Plastic Or Fabric X X X S.F. S.F. S.F.-POCK WA S.F. 4S2.S.F. S.F. S.F. SF. S.F. SF. S.F. S.F. S.F. G. Other 40 PADO etoc S.F.">W0 TOTAL HARDCOVER IN ZON'E TOTAL PROPERTY AREA IN ZONE A _____________ ♦ B /-// 573 .X 100 77. S.F. A S.F. B % PROPOSED HARDCOVER IN ZONE- : CAffr^c ts JL,or A House Length S.F. width X X X AatK L*^dLL B. Garage C. Driveway X X D. Sidewalk CaAAti.6T4 X X ZL S.F. S.F. S.F. S.F. 6<7r SF. SF. S.F. S.F. E. Patio/Deck X X m m S.F. S.F. F. Landscape Underlain By Plastic Or Fabric X X X S.F. S.F. S.F. G. Other S.F. TOTAL HARDCOVER IN ZONE TOJAL PROPERTY AREA IN ZONE 74f ♦ B X100 - _SE. A _SE. B AO H 373r JJIU / i-Ae«2Y HARDCOVER CALCULAI SETBACK ZONE: (CIRCLE ONE) 0.7S' EXISTING HARDCOVER IN Zorff. A House X >VOUKSUEET 2SO-SOO'SOO-1000* Ltfigth Width X X X B. D^e C. Driveway X X D. Sidewalk X X E. Patio/Deck F. LtndKspe Underlain By PlasUc Or Fabric X X X G. Other ^-Wp<xT/nhff^^gy/ TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A _ _ _ _ _ _ _ * B N 100 PROPOSED HARDCOVER IN ZONE A House Length Width X X X B. Garage C. Driveway OF X X D. Sidewalk X CMAtTf r. E Patio/Deck X CuJuJ F. Landscape Underlain By Plastic Or Fabric X X X G. Other TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A - _ _ _ _ _ _ _ ♦ B X too - m l<?4-4-S.F. B <?/_ _ jjgeoS.r.*of ^ «S.F. B c c .eOr4eiKfTC,& -19 S.F.-W^O WAiX m S.F. «S.F. SF. «S.F. 1.37 •• SF.-Of^: m IS7 S.F.-ftiTiP 9lCCI£f m no S.F.-lIAZ 0^ Hfui •S.F. ■S.F. m o.r.— u/ALt^ • 2717 S.F. A±S.F. B Mt 72. Sg % a •* S.F. B S.F. »S.F. m S.F. • 9/S.F.as B 67.. •• S.F. m S.P. • B 2 3?S.F. e S.F. B 2S S.F. ■s S.F. B S.F. ■SE «S.F. S.F. 2.0«)2 S.F. A 3flS9 SJ. B -5s.e % II ■ 1 » » I Scolei l/4*»r-0' i 53' L minutes OF THE ORONO PLANNING COMMISSION MEETING MONDAY, NOVEMBER 19,2001 6:30 o'clock p.m. (MH^22) Michael and Monica Brown, Continued) Rahn state^^^^as not thinking of rotating the structure but merely changing the location of the doors into the ghcaee. Hawn noted the Applic^ht^uld prefer to have a front loading garage since there are no other side loading garages in the neighoochood. Mabusth concurred that is the patternK<Jcvelopmenl in this area. Stoddard moved, Lindquist seconded, to reebnmend approval of ApplicaUon #01-2722, Michael and Monica Brown, 1241 Brown Road South, granlmg of variances to permit replacement of a si.t foot fence within 50 feet of the street property line^apd granting of variances to permit a 10 foot side yard adjacent to the street setback and a fiveV^setback to the alley based on the findings that the proposed garage meets the development pattevt^f surrounding properties along Minnetonka Avenue and the alley is not intended to be used^ roadway purposes. VOTE: Ayes 6» Nays 1, Rahn Opposed. Hawn requested the Applicant have an architectu: il drawing prepared for Staff revi^w^howing all the setbacks and e.xact location of the garage prior to ihe City Council meeting. ^ Rahn stated he voted against the motion because in his view a side-loading garage would meet th^ setbacks and would not require a variance. Rahn stated in his view he does not see a hardship for th^ NEW BUSINESS (#4) #01-2730 ACE PROPERTIES, 3375 CRYSTAL BAY ROAD, VARIANCES, /• 6:4S p.m.-7:28 p.m. Larry Palm and Gary GnifHce, .\ce Properties, was present. \\ einberger stated the Applicants are requesting variances to permit redevelopment of the property. The proposal is to remove the existing house and construct a new residence, with a 24’ by 40’ concrete storage building that is attached to the house but is not living space to remain. The concrete building was constructed in 1971, sometime after the house was originally constructed. The Applicants are proposing to retain three walls, the rear and sides, from the e.xisting storage building being used as part of the foundation for the new house. Weinberger stated the lot consists of 6,690 square feet and lies within the LR-IC, One Family Lakeshore Residential District, which has a one-half acre minimum lot size. Th* total area outside of the 75-foot setback is 3,855 square feet. The proposed house would be a two anu a half story house with a defined height of 26 feet. The existing house is one and a half stories. Variances are being requested to lot area and lot width to permit construction of the new residence on a lot that is less than one-half acre and only 50 feet wide at .he lakeshore and defined structure setback. In addition, variances are being requested for hardcover and structure within 75 feet of the lakeshore, PAGE 4 MINUTES OF THE ORONO PLANNING COMMISSION MEETING MONDAY, NOVEMBER 19,2001 6^0 o'clock p.m. (#01-2730 Ace Properties, Cootinued) where no hardcover or structure is allowed, and a variance to permit greater than 25 percent hardcover in the 75-250’ of the lakeshore. The Applicants are proposing 19.5 percent hardcover within the 0-75’ setback where 37.9 percent currently exists and are proposing 60 percent hardcover within the 75-250’ setback. Currently there is 72.5 percent hardcover within this setback area. Variances are also required to permit encroachment into the 10-foot side/rear yard setbacks, and to permit the existing foundation and building to be located 4.2 feet from the side property line and 19.2 feet to the rear lot line. The proposed setbacks are existing for the concrete storage building that would remain on the property. The Applicants are proposing to have two full stories constructed above the concrete storage building that would expand the building envelope within all required setbacks. The Applicants are also requesting variances to permit structural lot coverage in excess of 1,500 square feet. The Zoning Ordinance permits lot coverage of up to 1,500 square feet for lots under 10,000 square feet of area. The proposed house is 1,895 square feet. A variance is also being requested to permit a two foot encroachment into the average lakeshore setback as well as variances to permit e.xpansion to the structure located within 10 feet of an adjacent structure on an adjacent property. Weinberger stated the City in 1971 approved variances to permit a 20’ by 24’ detached concrete storage building located 10 feet behind the existing house. The City issued a building permit a few months later for a 24’ by 40' concrete attached building. This is the e.xisting building that is proposed tc remain on the property and used as foundation for the back half of the new house. Technically the building was not approved by a variance but a building permit was issued for the structure. Weinberger noted the Applicant has been requested to submit a site grading and drainage plan for Staff review. Staff is recommending a reduction in the amount of structural coverage on the lot to not encroach into the side yard setbacks, but is recommending approval of the variances to lot area and lot width as w ell as rear setback and hardcover variances. Palm indicated he has nothing to add to Staff s report. There were no public comments regarding this application. Hawn stated in her opinion the amount of structural coverage proposed for this lot is excessive, noting this is basically new construction. Hawn stated she does not see a reason to grant a variance to the structural coverage in the amount proposed, noting this would be a very large structure on a very small lot. Palm stated he has spoken with both adjoining neighbors regarding this project who have signed a letter indicating their support of this project. Palm stated there are also two or three other houses within this neighborhood that are of similar size located on a small lot. Palm suted their intent is to narrow the old foundation by 20 feet, which leaves them pretty close to the ten foot setback, with only the rear portion of the foundation remaining. PAGES MINUTES OF THE ORONO PLANNING COMMISSION MEETING MONDAY, NOVEMBER 19,2001 6:30 o*dock p.m. CM1>2730 Ace Properties, Continued) Lindquist commented in his view this should be considered as a tear*down and a rebuild, and recommended the structural coverage be limited at 15 percent. Weinberger suted a concern has arisen regarding drainage in this area due to the amount of new construction th&t is occurring &nd the Amount of hordcover th&t exists* Palm stated the lot does have open space on either side of the house. Weinberger stated Staff would review the drainage once a Hnal site plan has been arrived at. Stodd^ he does not have a problem with most of the variances being requested, but in his view there ^ould tea side yard setback of 10 feet. Stoddard recommended the structural coverage also be redcsi^ing his piM Applicant also take into account the average lakeshore setback when Palm stated the average setback would be determined from the existing concrete foundation. Rahn indicated he has a concern regarding the view of the neighbors if this size structure is constructed. Palm stated the proposed residence is the same height as the neighbor to the west. Palm stated they are bj^g to accommodate the City, noting it is less cost effective if they are required to redesign their Hawn stated the Planning Commission typically does not grant variances to structural coverage on new construction. Ha^ stated in her view the only hardship is the small size of the lot, w hich doesn't drive '■"-ships w-ically Hawn commented it appears to be the consensus of the Planning Commission that the plan before them tonight IS not something they are w illing to support. Hawn stated the Applicant has the option of having the Planning Commission vote on this application tonight or to table it. secTonh^Hot** Planning Commission give some direction on what type of house they would like to Hawn recommended the structural coverage be limited to 15 percent. It was the consensus of the Planning Commission that structural coverage should be limited to I 500 square feet and that variances to lot width and lot area are appropriate. Hawn noted the proposed side yard setbacks arc also an issue that will need to be addressed. Hawn inquired whether the Applicant would like this application tabled in order to give him time to revise his plans. PAGE 6 MINUTES OF THE ORONO PLANNING COMMISSION MEETING MONDAY, NOVEMBER 19,2001 6:30 o’clock p.m. (#01-2730 Ace Properties, Continaed) Palm stated he would like to have it tabled. Stoddard moved, Mabusth seconded, to table Application #01-2730, Ace Properties, 3375 Crystal Bay Road, to allow the Applicant time to revise his plans. VOTE: Ayes 7, Nays 0. (#5) #01-2732 RE VIS L. STEPHENSON, ID., 1850 FOX RIDGE ROAD, CONDITIONAL USE PERMIT, 7:30 p.m. - 7:58 p.m. Revis Stephenson, Applicant, was present. Weinberger stated the Applicant has requested a conditional use permit to permit land alteration over SOO cubic yards on the property located at 18S0 Fo.\ Ridge Road. The project would consist of clear cutting the slope and depositing approximately 3,280 cubic yards of fill. The purpose of the project is to create a gradual slope rather than the existing steep drop from the immediate back yard of the house. The source of the fill is from the Orono Woods apartment building located at the northwest comer of Highway 12 and Brown Road. Weinberger stated a conditional use permit is required for land alteration greater than SOO cubic yards. The slope on this lot is not located w ithin a shoreland area. Weinberger stated some existing less mature trees would be removed within the intent of the Applicant to replant once the fill is placed on the hillside. The Applicant is also proposing to plant additional trees and natural grasses. Weinberger stated it is not the intent of the Applicant to maintain this area as lawn but as a natural area. Weinberger stated approximately 300 truck loads of fill will be delivered to the site. The source of the fill is from the senior apartment building site located at Highway 12 and Brown Road. The City Engineer has expressed some concerns about the potential damage to Fox Ridge Road, which is a City street, given the number of truck loads that will be traveling over this road. Staff is recommending the property owner provide some t>pe of financial guarantee that could be used to correct any damage caused by the contractors ’ activities. Weinberger stated a utility easement is located through the property, which was granted in the 1970s as part of a Metropolitan Council project. The sewer main line was never constructed and portions of the original easement located over the 20 acre property north of the Luce Line Trail was vacated years ago when it was determined the line would not be constructed. The easement located across this property and other lots in the Fox Ridge neighborhood has not been vacated. Staff is requesting input from the Metropolitan Council on the future use of this easement and whether it can be vacated. Staff is recommending approval of the application based on the following conditions: I. A determination is made by all agencies with rights to the utility easement that 12 feet of fill can be located over the easement. 2. A letter should be submitted by the property owner indicating that two silt fences would be installed to protect the e.xisting wetland, and that the silt fence would be installed prior to any tree removal or land alteration. PAGE? F k,jj CITY of ORONO Municipal Oflkcs StnttMdrass: 27SO Kelley Parlmay Orono. MN 55356 NOTIFICATION OF 60 DAY EXTENSION MalliBf Uirass: P.O. Boi 66 Ciyslal Bay. MN 55323-0066 December 18.2001 Larry Palm Ace Properties SSOO Anderson Est. Rd. Maple Plain, MN 55359 RE: Application #0 1 -2730 Dear Mr. Palm: State law requires that Cities shall decide on zoning applications within 60 days from the date an -ipplication is considered complete. The review period may be extended by notification to the applicant. Your application was complete on November 15. 2001. The 60 day review period expires on January 14.2002. The Planning Commission tabled your application at your request at their meeting on November 19.2001 with the recommendations that the building be reduced in size and the side setbacks shall be met. Final copies of the Planning Commission minutes are available upon review and approval by the Commission. The earliest potential date the Planning Commission can review your application is January 22.2002. Because the 60 day reyiew period expires prior to the next meeting, the City of Orono has extended the review period an additional 60 days to March 16.2002. On November 28. 2001 we received revised floor plans. Please submit a revised survey and hardcover calculations, drainage plans, and elevation views by December 26,2001 to remain on the January Planning Commission agenda. Please do not hesitate to contact me should you have questions. Sincerely, Paul Weinberger Zoning Administrator/Planner 1UcplioM(952)24M60e • Fai(»S2)24M616 wwwxLoronojniuu Complctioa Date: 60 Day Dcadlioc: 11/16/01 1/15/01 TO:Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator FROM:Paul Weinberger, Zoning Administrator/Planner DATE:November 13,2001 SUBJECT:iVOI-2730 Ace Properties LLC. 337S Crystal Bay Road Variances - Public Hearing Zoning District: Lot Area: LR'IC One Family Lakeshore Residential District (1/2 acre) 7,590 s.f. (0.17 acre) Lbt of Exhibits: A B C D E F G H I J K L M N O Application Plat Map Description of Request Structural Engineer Report (Ericksen Road & Associates 10/16/01) Site Photo Building Permit (9/3/71) 1971 Approved Site Plan PC Minutes (5/17/01) CC Minutes (5/24/71) Staff Memo (5/6/71) Existing Site Survey Proposed Site Survey Proposed Elevation Views Proposed Floor Plans Hardcover Calculation Worksheets Application Summary: Ace Properties has requested variances to permit redevelopment of the property. The existing house is proposed to be removed, except a 24' X 40' concrete storage building that is attached to the house but is not living space. The concrete building was constructed in 1971 sometime after the house was built. Three walls (rear and sides) from the existing storage building would be used as part of the foundation for the new house. The lot is located on Crystal Bay Road where most lots are small and are divided from the lakeshore by the roadway. The total area outside of the 75' setback is 3,855 s.f The proposed house would be a 2 '/2 story house with a defined height of 26*. The existing house is a 1 '/i stories, and has much less fmished living space than the proposed house. •01-2730 Ace Prapenks LLC. 3375 Ciysial Bay Road P^lof4 I: I 1 Pertinent Ordinances 1. Section 10.2S. Subdivision 6 Variances requested to lot area and lot width to permit construction of a new residence on the property in the LR-IC district less than ‘A acre and 100' width. The defined lot area, absent the paved area of Crystal Bay Road, is 6.690 s.f The defined lot width is ^ at the lakeshore and defined structure setback. 2. Section 10.S5. Subdivision 8. Section 10.22, Subdivisions 1 and 2. and Subdivision 10.56. Subdivision 16(L) 1 and 2 : Variances requested for hardcover and structure within 75' of the lakeshore, where no hardcover or structure is allowed, and a variance to permit greater than 25% hardcover in the 75-250' of the lakeshore. Total Area 0-75' = 3,735 s.f. Allowed 0-75' = 0 s.f. Proposed 0-75' = 730 s.f (19.5%) Existing 0-75' =1,414 (37.9%) Total Area 75-250' = 3,855 s.f Allowed 75-250' = 934 s.f Proposed 75-250' = 2,306 s.f (60%) Existing 75-250' = 2,797 (72.5%) 3. Section 10.25. Subdivision 6 fB): Variances requested to allow encroachment into the 10' side/rear yard setbacks, and to permit the existing foundation and building to be located 4.2' from the side property line and 19.2' to the rear lot line. Required Side Setback = 10' Proposed = 4.2' east property line - 5.1' on the west property line Required Rear Setback = 30' Proposed = 19.2' • The proposed setbacks are existing for the concrete storage building that would remain on the property. Please note the concrete building is proposed to have two full stories constructed above that would expand the building envelope within all required setbacks. 4. Section 10.03. Subdivision 14(0: Variance requested to permit the structural lot coverage in excess of 1,500 s.f The Zoning Ordinance permits lot coverage of up to 1,500 s.f for lots under 10,000 s.f of area. The proposed house is 1.895 s.f 5. Section 10.56. Subdivision 16 (Of 6): Variance requested to permit a 2' encroachment into the average lakeshore setback. 6. Variances to permit expansion to the structure located within 1 O' of an adjacent structure on an adjacent property. •01-2730 ACC PropciticsLLC. 3373 CiyiUl Bay Ri»d Pile 2 of 4 Rackground/Historv In 1971 the City approved variances to permit a 20' X 24' detached concrete storage building located 1 O' behind the existing house. Drawings and Council Minutes have been attached. The City issued a building permit a few months later for a 24' X 40' concrete attached building. This is the existing building that is proposed to remain on the property and be used as foundation for the back half of the new house. Technically, the building was not q>im>ved by a variance but a building permit was issued for the structure. Site Plan/Drainage Staff had delivered a letter on October 24,2001 requesting a site grading plan and drainage. The plan was completed by Gronberg & Associates on November IS, 2001. Staff has not had an opportunity to review the final site plans to make a recoirunendation on the grading/drainage plan. The City Engineer will be consulted on this since the property is a small lakeshore lot with a large amount of hardcover. The Crystal Bay Road area has also had drairuige problems in the past. Redevelopment of properties luu been the best opportunity to correct any d^nage problems that may exist in these areas. Primary Issues for Dbcussion: 1.The proposed house is 1,895 s.f A variance is required to permit more than 1,500 s.f. on this lot. The existing structural lot coverage is 1,944 s.f. The primary difference is the finished living space would be increased to approximately 5,000 s.f, where only about 1,900 s.f of living space exists. The increase in living space is accomplished by converting the existing storage building from storage space to living space and adding two floors of living space above the storage building, and having a 2 'A story house rather than the existing 1 '/a story house. The massing on the property will be greatly increased. 2. The increased mass may effect the light and air space to adjacent properties? 3.Should a final grading and drainage plan be approved by the City Staff prior to proceeding with the variance requests? I0I-27M Am Fnpotia UC. )375CiymlB<yaoad P^3oT4 •I staff Rtcommcndation Staffhas itconunended the applicants reduce the mass of the proposed building to not encroach into the side yard setbacks. The concern is the existing building is within 4'ofthe side property line. A building wall of 30* would be located only 4' from the property line, where a one story storage building is located. Other than building height, at issue is the fact that the use of a house is different than that of a building used for storage (Activity, mass, windows, etc.) Secondly, the City looks at what is best for the long term plan for the City. When ordiiuutces were adopted for structural lot coverage the City adopted this to limit the amount of development in nei^borhoods, and create space between buildings. Additional structure also contributes towards additional hardcover udiich can negatively impact water quality by not allowing storm water to run across natural ground surface. The concept is to allow storm water to be slowed and to infiltrate into the ground. Staff can support the variances to permit lot area and lot width variances, as well as rear setback and hardcover variances for the 0>7S* setback for the driveway and to permit over 25% hardcover in the 75*250* setback to allow a reasonable sized house. If a 2 '/i story house is permitted we do recommend the new house meet a minimum of a 10* side setback. Planning Commission Options for Action 1. Approve 2. Denial 3.Table Other Action MI-2730 An Prepcnin LlC. 3373 Ciyml Bay RoM ri«a4or4 Oct-tMOOl IO:QIm Fror^lTY OF ORmo *1812414811 T-lil P. 008/01? F-400 CITY OF ORONO - VARIANCE APPUCATION TnHia] Application Fee $250.00 ($50.00 per each additional variance) Renewal Variance Fee $150.00 (no change from original application) Variance for non-confonning structures S250.00 After'die>Fact Fees (Double application fee) PROPERTY INFORMATION Site Address 33>*7;*?" i Property Identification Number (PJJ).), ^ Appliestioo H Ol IbteRccdvcd fO'/tf'Oi Amount Paid 3g>Q. «»c Attach legal description to application if not included on required survey. Date Property Acauiic d _______________________ I (do) (d^*^) also own the adjacent pan:els of land. .(month/year) Present use of propeity: residential Zoning District: other (specify). APPUCANT ^ Name W/* ft rV- Phone Cacme). Name ^ Phone (work ) Address:City: ^7^y:yn/.i Zip; OWNER (if different than applicant) Name ____________________ Phone (home). Phone (wodc) Address:City:Zip:. DESCRIPTION OF REQUEST l!stimaied Constructior. Cost $ Describe request in detail: ____________ (attach additional sheets if necessary ) VARIANCES REQUIRED Lot Area ___Lot ^dth X. Setback:Front Xsid( XHardcover Rear .Lot Coverage Average Lakeshote Other (specifyr) HARDSmP/DESCRlPTION OF UNUSU a L PROPERTY CONDITIONS Describe undue hardritip or practical difilculty ^unusual property conditions preventing compliance witir Zoning Code requirements: _____________ (attach additioiuil sheets if necessary) NOTE ft REARRANGEMENT OF LOTS A3# 57* 58* 59* G9» 70 & WALLACE'S ADDITION TO THE VILLAGE OF MINNETONKA BE. 7)<(II5)* • Description of Reaiiest The existing residence has a, 40 feet wide by 48 feet deep foundation and lower level area. The first floor covers 40 feet wide by roughly 25 feet deep. After meeting with Mr. Paul Weinberger on site October 11,2001, the following consensus was arrived at; Leaving the newer rear foundation intact at 40 feet wide. We intend to remove the existing first level entirely. The lower level or basement level foundation would be removed from the front of the structure back roughly 20 to 25 feet not to exceed the newer foundation line. Once the removal is complete the new foundation would start at the remaining foundation and step in 4 feet on both east and west sides. The new east and west wall line would travel north ^proximately 6 feet further to the 75-foot set back line. This would become the front or north elevation of the structure. Finally, the driveway would be a two-car drive at the structure reducing down as it meets the street. Hardships ^Description of Unusual Property Conditions The existing lot is approximately 159 feet deep by 50 feet wide. Crystal Bay Road cuts thru the property between the lake and existing residence. The basement foundation width is 40 feet on a 50-foot wide lot. Existing lot conditions with a 75 feet setback and existing structure as it is provide considerable issues to overcome. In an effort to retain a manageable site and step towards city set back and hard cover issues the proposal is offered for variance approval. (.Qry ■ I %^ij »• {; 10/16/01 00:20 FAX 0812S17S78 ERICKSEN ROED & ASSOC.Bl 001/001 0 & j\ssoc\aftts UJOIMmU/AmmWm SkMI-S liiMtaAMiMMli UII4.I904 •Sl.lS|.7S7t asi4it>717l Lany Palm (owner) 3375 Crystal Bay Road Orono, MN 65391 October 16.2001 Palm Residence Via; Faxed to. (763) 6944688 Comm. No. 2001-203 Dear Lany. Annougn. other basement walls of thi s^dlin^'mlmed ****^*^*"® **’®*'*‘* assumed to have been part of this evaluation if it is not t!^ S?£iS!!X,w,ih converted wnlko^ deet TTe^TJ^^lSful/ '! ■P?®*'* ^o®** had t^n weather proofed and tS p!'? •P~x‘"»«y 25 foet in length and the South wall runs ^5, A «f~ttoM,ht Du.toIh. K^toadt^arlng ISl P^"* ** existing fbundaUon walls. The South wall will remain as opinion that these foundation walls should be adequate In support'ng the proposed main floor and roof addition. The scope of service were limited to non-destructive observations of the structure. No detailed site measuring surveying, testing, etc. were performed as part of this evaluation. measunng. ro^u\“ pmteSrto^^ comments you may have. We appreciate the opportunity of providing Sincerely. Ericksen Roed A Associates fmbert A. CurtiM*.E. Cc: Project File 2001-203 *. n % / :• I or' v: ^ VILLACE OF ORONO BUILDING PERMIT OWNIt c/ AOOUSS fHONi no^_2225 ,Cxd*A-. PURPOSf OF lUllOINC BUILOIR (b^j !L /lot Bft<k KRMn NS 2571 i. 3 • ■ • 3 -V r A Stc. No.foixol No. /4o Addition or Subdivision iKltSltACLiAf d^Jyj UNO DucumoN SilO of lot Land Sq« Ft. Elovotlon iUllOINO LOCATION Dit. From Rood Die. SIdfi Dit. Bock Drolnooo CONSTRUCTION Fromo Brick, Solid Stucco Brick Vonoor Sleno Comont Block POOTINOS , Depth ^ Width Loost Dopth Bolow Grado ^ FOUNDATION • Construction t • A ■ i-v BASIMENT Ground Droinago Floor Booring Potts Sixo Spacing Booms Sixo Span CHlMNiYS No. Foundotion Height Above Roof Smoko Pipe—Oittonco From Joists NO. OF FIREPLACES Typo FLOORS ' Sub Flooring Joists Spocing Boaring Siso •J to V- Span Bridging STUDDINCS Sixo Spacing Platos RAPHRS Six* Sw>^ ^ Spacing 1 Span IV Bracing joins Spacing Longest Span Exns BatomonI • No. 1st Floor — X Sixo Sixo Stoirway Stoirwoy INSULATION — Coiling Wolli VENTILATION AND LIGHT Percentoge of Floor Area Vent. Percentage of Light to Floor Area LINTELS Sixe Location Span WELL r. PE Construction Location SEPTIC TANKS OR MUNICIPAL HOOKUP □ Sixo Distance From Well Construction ''^1 rfP' .’./J DRAINFIELO Depth Width Length Distance From Well Distonce From Lot Lines PLUMBING FIXTURES G4rbe9t Dispose! Sinks Loundry Bath Tub Dish Washer Shower Toilet Lavatory auZdc./Lutr 7^ f J it///-/ - '0 ~~ ^ ^ c ___________^*'4 (» L t .<•% r.■V t.. h m / Date.7 / SIdg. $ Plumb. $_______ Sito %JjAbu Welt S. Sowogo S. Totol 5. tv*?: PLUMBER. ADDRESl SEWER CONTRAaOR. APPif WELL DRILLER ADDRESS Approvoc owMt oe Mimoiixio Oiler VILLAGE OF ORONO BUILDING PERMIT -- J ■ J §PURPOSE OP lUllDING OWNU C/eVc4 ■UllOER AOOUSS J ^ /I ~~t~~ 1 /)1 A / ADDRESS PERMIT NS 2571 PHONI NO. (i/v-ntaJ htUJf f<J WONENO,• Stc. No. Porcol No./ lot Bl(ck Addition or Subdivision fkco /S^Ia/ojlLa(^djj^ UNO DUClUmON SitG of lot iUllOlNO LOCATION Oit. From Rood land Sq. Ft. Elovotion Oil. Sldox Oil. Bock Drolnogo CONSTtUCnON Fromo Brick, Solid Stucco Brick Vontor Stono Comtnt Block POOTINOS , 0.plh ^Loost Dtpth <'Width Vo‘'Bolow Grado FOUNDATION • Construction C-A- ®"I'i- iASIMINT Ground Droinago Floor Booring Posts SixO Spacing Booms Sixo Span CHIMNEYS NO. OF FIREPLACES .Zo•Typo Foundotion Htighf Abovo Roof Smoko Pipo—Oistonco From Joists PIOORS 1 ■ Sub Flooring ("f ;ww •• D • • • JoUtB SpocinQ Storing Six# Span Bridging STUDDINGS Siio Spacing Plottt RAFmS Six* ^ Spacing | Span IV* Brocing joins Spacing longtil Span DOTS Boitmint No. Itf Floor — a. Six# Silt Stoirwoy Sioirwoy INSUUTION — Coifing Wolli VENTILATION AND UOHT Ptrctntagt of Floor Arto Von*. Ptrctntagt of Light to Floor Arta UNTELS Sixo Location Spon WEU r. PE Construction Location SEPTIC TANKS OR MUNICIPAL HOOKUP □ Sixo Distance From Wolt • Construction DRAINFIELO Depth Width Length Olstancr From Well DIstonce From Lot Lines PLUMBING FIXTURES G4rbe3« Dlspowl Sinks Laundry Bath Tub Dish Washer Shoveer Toilet Lavator>* 'L^O GjuGl C. 1x^0 Cr*■...........Zu.r. '. *• ^ / »VfU ^'GO; V * ^ ii m' <* L- ^ »* cc ^ * (u lf 1-) LLL / Doto.u Plumb. $______ l_XiiCw.ll $. Sowago S. Totol 5.m. 'A: 1 .*> PtUMUIt AOOUSl WELL ORIUER ADDRESS SfWIt COMTRACKML ADDRESS_________ Appr.v.c, OWMt Oi Mimotixio AM«r ¥7^- *}o¥^ ^ Q A^£/S£/^ — 33^S~ G^yS7»/ ¥7^~ ^47 ^4^ f JL KO ^ ^/® ^ ^ yS-O ' \ ?> 2JL ? y / / y y y A O A a S £ c> -5 r ^ A ^ ^ ■jrrj^’A. /d' »- ^ O OA. ^b*r* Cfft/tas h / " /;* • ^' i; m i* Z ’I- j • I ^ N I * ,. *h * i) 1 1 0 M /^o/we- (X / 5 T^yy^C- / dL.^y /y<f^ L ■» oe«K 1 ^ '■(&> (STo' V MINUTES OP A REGULAR MEETING HELD !1AY 17, 1971 \Mr. Jay Keiser, 337S Crystal Bay Road, reprascntod hiiaself in a setback variance to place a combination storm cellar and storage building, the building to be 3* from one side and 10* from the rear lot lines. Butler and Elliott stated they had seen the site and it was a logical placement. Nhen questioned about the nearness to the other garage, Mr. Keiser stated it would be concrete block construction. Mr. Keisei was asked about the usage of the building since a driveway to same would be awkifard. He stated that his work requires some storage and that there would be no sales from his home as his office was downtown. Elliott moved, Butler seconded, that a variance be recommended. Motion, Ayes (S) - Nays (0). Mr. Navratil represented himself in an application for lot size and frontage variance on Tracts B. Q C., RLS fl91. Since Tracts A Q D were already built on and the lots would represent an aggregate of 2S6* frontage if combined, involving a high sewer and pending water assessment. Elliott moved, Butler seconded, that approval bo*> recommended. Motion, Ayes (5) - Nays (0). William Gagne was present for a study of the rezoning of property north of V/ashington Scientific consisting of 77 acres. It was brought out that previous action had stated that it was intended to rezone the property contingent on the receipt of an appropriate plan for light industrial or other reasonable use. Mr. Gagne stated that the intent is to develop 18 acres as multiple with a density of 16 units per acre and a height similar to the school, and 29 acres B-1, 29 acres B-3. The multiples would be the first stage developed. Page 2 VARIANCE 3375 Crystal Bay Road i VARIA>*CE Tracts B 8 C, RLS 891 REZONING Butler moved, Scuthworth seconded, to recommend they get more information and present their plans to the Village Council. Motion, Ayes (4) - Nays (i). Gasch Nay. VILLAGE OF ORONO Regular Meeting of the Village Council, May 24. 1971 The Village Council »et on the above date if£rh the following neuibers present? Mayor Oberhauser, Councxlnen Dorn, McCarthy, and Searles. Absent: Councilman Franzel. Councilman Dorn left early. McCarthy moved, Oberhauser seconded, tnat the Minutes of the Regular Meeting of May 10, 1971. be approved. Motion, Ayes (4) - Nays (0). pSblic hearing for a building permit for the Clark Oil Company at 3830 Shoreline Drive, be held at 8:00 P.M., June 14, 1971. in the Council Chambers, be ordered. Motion, Ayes (4) - Nays (0). Dorn moved, Searles seconded, that the Truest of Jay Keiser, 3375 Crystal Bay Road, for a variance, be approved. Motion, Ayes (4) - Nays (0). Dorn moved. Oberhauser seconded, that the request of Thomas Navratil for a variance to build a residence on each of Tracts B 8 C, RLS 891, be approved. Motion, Ayes (4j Nays (0). Notice of^Public Hearing and the Affidavit of Publication and the Certificate of Mailing to affected property owners. After all members of the public present were afforded an opportunity to be heard, the hearing was closed. Searles moved. McCarthy seconded, that RMOlution #392, A Resolution Ordering Water Improvement Xn The Fajjerness Point Area Of Orono And Directing Preparation Of Plans And Specifications For be adopted, tiotlon. Ayes (4) • Nays (0). 7:30 P.M. JJINUVES PUBLIC HEARING OATS Clark Oil Company VARIANCE 3375 Crystal Bay Ro^ VARIANCE Tracts B 8 C - RLS 851 PUBLIC HEARING 1970LW-1A Fagerness Point Water RESOLUTION #392 1970LW-1A Fagerness Point Water W" /.* *r« : ... f-v:-- fe * .« T V i •• •• T 1' ''.t *S-^ TO: FROM: Ralph Martin Mike Scheller DATE: SUBJECT: May 6, 1971 Variance - Jay Keiser - 3375 Crystal Bay Road Problens involved are the nearness of the adjacent garage to the proposed structure. The railroad abuts the rear of the property. The need for the structure, as stated in the application, is the need for more storage and a storm cellar. He has permission from his neighbor that he is encroached on REMARKS I THIS IS RECOtOIEirDSD BY THE PLANNING COMllISCION BUT APPARENTLY INVOLVES SOME TYPE OF COI.CJSRCIAL STORAGE IN A RESIDENTIAL NEIGHBORHOOD WITHIN ^IVE FEET OF HIS NEIGHBORS GARAGE. WE NEED TO KNOW WHAT TYPE 0? STORAGE IS CONTEMPLATED SINCE HE ONLY HAS ONE-FIFTH ACRE LOT AND THERE REALLY IS NOT ENOUGH ROOM ON THE LOT TO BUILD THIS STRUCTURE PROPERLY. RALPH MARTIN 5/20/71 r > y ‘. V r nil I HENNEPIN COUNTY. MINNESOTA LAKE 829.4 CONTOUR UNE' Minnetonka CRYSTAL BAY \ 06 % \ \ \ \SURVEY UNE EXISTING HOUSE f«.S' ^ w EXISTING aooR * \ HOUSE EXISTING HOUSE / \ ^IPTION OF PREMISES I ACF» <; AnniTinM to mikimpthkii ^a PFArM HENNEPIN CUUINI 1, wiH'iiNL.o^ 1 L MINNETONKA t2M CONTOUR LICs^CRYSTAL BAY ti'-i \. (934.4) SURVEY (93M) • (9343) (•39.7) ^ -- JZc. \ ^*fo------ (940.6) ^ {A _»»T - - (9419) ^ t) ■Si. 1 fi'A”PROPOSED \ \. *V EXISTING DRIVEWAY^ J) ■ v.«:!Si^'\\ \ HOUSE1 (mL) \ ^ \ \^' PROPOSED HOUSE •* X/s; LjrEXlSTING EXISTING HOUSE % _____ V.. \ I (949.1jI 4IT '' I ■ « • /AP0»M curnit »*^*^g^/-*ng<!^lPTION OF PREMISES k< w ••• <••«•• •v. pi? HI A*v«* • *. ' ‘'V .. V \ •• ••.y ••■■ ,:». -*-'v W^t • I II )•« I • Ml • I I I I'l I in*• /*I'l* *11*» l.ll itfl !►’• HI • I IP M P hi P I'll hi I I II Mil hi? hi • h/P I • • III • hi ■ hi I I « I hi ■ hi I hi I III ■ hi ■ hi • hi V h. • Ilf * ><1 p "I Ijijl hip ufi hi • hfp hi P hi I hi • hi I I II hii hi? hi l i ll i | II A| ■ hi : II P hi • hi Ijil I hi I tip hi P I II hi P hi * •'• • j'l •>’• P III I hi • .'0 hi I hi I hi I hi I hi I I I III I hi P hTp i'l I I • • '7 P llt■..l■ll^lhflhlPllPhilhl•hllhlPl‘•Pl•ll<'lP h* ^ • z / 1 )1—Tl(-^Ljn / /_/_/ . k • * V -M- ‘ • P':-;v • . .. . •".4 • V I P5 V :'iV:!•.• *.v X:• fr^**. *.. •N •* ll “rf-W it .t'*r>p‘sv: •. v:' -kV;.' * • 'v ‘ : ¥-1 IF-- -■' z ^ .** • - ■ .-.■n'f'' wmm . » *' '. -• ■ ■ '-■-.'fc^. ■. •r; / TV'J< y ¥-v /f5;.r f V ijyUu ifiL I.W -iltii iiMl MililllrtliiTn kti«i mrW 11 laiMR^till . % : .1.5 i I: I r fc* I I : 1! / 4 f » • > • 4i'-a* PN ) \ Scttr i/4'»r-o* 24'-lO* Law HARD CO VEU^A LC U LATION WORKS U E ET SETBACK ZONE: (CIRCLE ONE) 75-250* 250-500* 500-1000* EXISTING HARDCOVER IN ZONE A House _______ Lcnfth W.dUi B. Ctrage C. Driveway D. Sidewalk E Patio/Deck F. Landscape Underlain By Plastic Or Fabric X X X X X X X B S 4S2. m G. Other 40 TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A _ _ _ _ _ _ _ B MM .SF. S.F. .S.F. . S.F.-R0«K W<4t •• .S.F. . S.F. ’SfiAi/ei, .S.F. S.F. S.F. •• S.F. ,SF, S.F. S.F. S.F. fV|trO ffLOCtt S.F.-A<0 c><n(i7 S.F. A .s 100 373b t S.F. B ?7. s‘e Vo PROPOSED HARDCOVER IN ZONE A House _____________ Length : CArrrjc 6cA(\^r^^ // X ___________ = S.F. Widih B. Garage C. Driveway D. Sidewalk E. Patio/Deck F. Landscape Underlain By Plastic Or Fabric rtikJttLtr t X X X ^OtK. 3 S 9 t S.F. S.F. S.F. X X X X X X X X X 6<?S' /4 S.F. S.F. S.F. SF. S.F. S.F. S.F. S.F. S.F. C. Other TOTAL HARDCOVER IN ZONE TOJAL PROPERTY AREA IN ZONE A _ _ _ _ _ _ _ ♦ B X 100 7So 371T r9.s^ S.F. SF. A S.F. B % .✓ J \ HARDCOVER CALCULAX SETBACK ZONE: (CIRCLE ONE) 0.7S' EXISTING HARDCOVER IN ZONF. A. House X .WORKSHEET 250-500* Length Width X X X B. C. Driveway X X D. Sidewalk E. Patio/Deck l»rg»>.5-i4ong.y/i7 S B S F. Landscape Underlain By Plastic Or Fabric X X X C. Other TOTAL HARDCOVER IN ZONE TOTAL PROPERTY AREA IN ZONE A __ _ _ _ + B X 100 PROPOSED HARDCOVER IN ZONE A House Length Width B. Garage C. Driveway X X D. Sidewalk X CPiucAgrr e. Stiff E. Patio/Deck X Ct/4tcJ F. Landscape Underlain By Plastic Or Fabric X X X C. Other TOTAL HARDCOVER W ZONE TOTAL PROPERTY AREA IN ZONE A - __ _ _ _ _ _ _ + B X100 - S00.1000' 1^4-4- S.F. 4/ Z33 ^37 IS7 i\o 27R7 "77.St: 9/ (n. zs - e .WT90S.F.*of S.F. oPHw S.F.-w«»o WAtL S.F. S.F. S.F. S.F. S.F.-0««t S.F.-OktiP 9itctef af Htt/i S.F. S.F. 5 P _STOHS ji.h.- ti/At.v5 S.F. A t S.F. B % leqy S.F. S.F. S.F. S.F. S.F. S.F. S.F; S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. SF. A S.F. B iHBMllfn It Application Date: 12/19/01 60 Day Deadline: 2/15/02 REQUEST FOR COUNCIL ACTION Department Approval: Name Wend> Bottenberg Title Zoning Adminstrator/Planncr Cni uir'ti tfcpTINO FEB 1 1 2002 Cl IV or UliUlvU DATE: 2/8/02 ITEM NO.: 7 Agenda Section: Zoning Item Description:#02-2741 Calvin Presbyterian Church 177 Glendale Drive CUP Zoning District: RR* IB One Family Rural Residential, 2 Acres List of Exhibits: A B Resolution Staff Report and Exhibits of 1/22/2002 Application Summary: Calvin Presbyterian Church is proposing to construct a 3.335 s.f. Fellowship Hall with an adjoining kitchen and storage space, an expanded gathering area and new toilet rooms on the upper level. The Fellowship Hall is on the back (west) side of the church. A small portion ofthe level below the gathering area will contain the mechanicals for the building and storage space. Calvin Presbyterian Church is also proposing a new driveway olT Glendale Drive w hich will lead to a parking area of six parking stalls, of which 2 are handicapped accessible. Calvin Presbyterian Church has existed since the early 1960’s. however no conditional use permit to allow the church in an ”R” district is of record. Approval was granted in 1967 to construct a Boy Scout club house and in 1990 approval was granted to construct a storage building on the property. Neither time was a full review for a conditional use permit to allow a church in residential property completed, so that will be added to this review to formalize the church’s use ofthe site. Calv in Presbyterian Church is unusual that part of the property is located within City of Orono limits and a small portion w ithin City of Long Lake All buildings on the site are in Orono. The property is currently serviced by an on-site treatment system and water is provided from Long Lake. PLANNING COMMISSION: On a vole of 6 to 0 the Planning Commission recommended approval of the conditional use permit subject to the following conditions: 1. Any change or more intense use of the property will require an amendment to the conditional use permit. 2. \ conditional use peniv.t shall remain in effect as long as the conditions agreed upon are observed, and the use does not cease for a period of more than 6 months. If the use of the property as a church would cease for a period of 6 months a new conditional use permit is required. 3. The applicant shall be advised the existing septic system has been determined to be non- compliant and is required to be replaced (or connection to municipal sewer must be made prior to the kitchen’s final inspection. 4. A grading plan including any storm water management systems required by MCWD must be submitted prior to issuance of building permit. STAFF RECOMMENDATION: To approve the enclosed resolution. COUNCIL ACTION REQUESTED: To adopt or amend the enclosed resolution. ; 1 A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PER MUNICIPAL ZONING CODE SECTION 10.28, SUBDIVISION 3 (B), FOR PROPERTY LOCATED AT 177 Glendale Drive FILE NO. Ii02-274l WHEREAS, Calvin Presbyterian Church (hereinafter the “applicant") is the owner of the property located at 177 Glendale Drive within the City of Orono (hereinafter "the City") and is legally described as follows: Attached as “E.xliibit B’ WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on January 22, 2002, at which time ail persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, a church and school building was constructed on the property in 1959. Calvin Presbyterian Church has continuously occupied the building and associated property since I960. WHEREAS, the applicants have applied to the City for a conditional use permit per Municipal Zoning Code Section 10.28, Subdivision 3(B) to construct a 3,335 s.f. addition to the church. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. This application was reviewed as Zoning File ^02-2741. 2.Churches are a conditional use in the RR-1B zoning district, subject to the proposed use meeting all requirements of the Zoning Chapter and the Conditional Use Permit Page 1 of 7 1 ■ 4. 5. 6. n »• 8. 9. is approved by the City Council. 3. The proposed use meets all requirement.s of the Zoning Chapter. Municipal Code permits churches as a conditional use in the RR*1 B zoning district. The proposed use will be entirely within the e.xisting building and will be limited to weekly services, small office staff and occasional night meetings. Calvin Presbyterian Church property is partially located within City of Orono and City of Long Lake. The buildings on the site are in Orono. The site plan provided by the applicant indicates a parking plan for 103 cars. Required parking for a church is one space for each four seats based on the design ol the main assembly hall. The parking spaces provided would accommodate a main assembly hall capacity of 412. The church seating capacity is 220. The 3,335 s.f. addition consists of a Fellowship Hall with adjoining kitchen, storage space and an expanded gathering area and new toilet rooms. The existing building was constructed in 1959. There is no conditional use permit on file for church use although the building has always been used as a church. A conditional use permit was granted in 1990 for a storage building on the property. The existing on-site treatment system is non-compliant. The system needs to be upgraded or the building connected to sanitary sewer prior to certificate of occupancy issuance. An additional acces.' off Glendale Drive with 6 parking stalls will not adversely affect neighboring properties. The City Council finds that granting a conditional us permit will not be detrimental to the health, safety or general welfare of the public, would not adversely affect light, air nor pose a fire hazard or other danger to neighboring properties, nor will its use depreciate surrounding property values and that the proposed level of use of the property will be in keeping with the intent and objectives of the Zoning Code and Comprehensive Plan of the City. Page 2 of7 1 F' • 12.The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicant and the effect of the proposed conditional use permit on the health, safety and welfare of the community. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a conditional use permit per Municipal Zoning Code Section 10.28. Subdivision 3(B) to pemiit construction of a 3,335 s.f. addition to the e.xisting building. Approval is subject to the tollowing conditions: 1.The City reserves its right to recall or reconsider the conditional use permit as it relates to additional parking needs or future parking improvements. Parking areas shall be striped as shown on the parking plan. 3.Any change or more intense use of the property (including but not limited to expansion of the building for the church use, and/or increasing the si/e of the main assembly hall will require an amendment to the conditional use permit. 4.The conditional use permit shall remain in effect as long as the conditions agreed upon are observed, and the use does not cease for a period of more than 6 months. If the use of the property as a church would cease for a period of 6 months a new eonditional use permit is required. 5.The property shall remain in conformance with the site plan attached as Exhibit A to this resolution. Any future alteration to the site plan, that will expand the conditional use, shall require an amendment to this conditional use permit approval. 6.Authorities granted by this resolution run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council’s approval or the special conditions of this resolution will expire on that date (February 11,2003). Page 3 of 7 7.Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 8.The undersigned applicant has read, understood and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Adopted by the Orono City Council of the City of Orono. Minnesota at a regular meeting held on the 1 Ith day of Februar>', 2002. ATTHST: Linda S. Vee, City Clerk Barbara A. Peterson. Mavor PropertN ’ Owner (s) S I'ATL OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 1 1th day of February. 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this day of February, Page 4 of 7 2002 by Linda S. Vec, City Clerk of the City ofOrono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. Notary Public S fATE OF MINNESO l A COUNTY OF HENNEPIN On this dav of .20 personally appeared before me, ____ who is personally known to me ____ whose identity I proved on the basis of whose identity I proved on the oalh/affirmation of, a credible witness and who executed the foregoing instrument, and acknowledged that he/she/ihey executed the same as his/her/their free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN On this day of 20. personally appeared before me, ____ who is personally known to me whose identity I proved on the basis of. whose identity 1 proved on the oath/affirmation of. a credible witness and who executed the foregoing instrument, and acknowledged that he/she/they executed the same as his/her/their free act and deed. Notary Public Page 5 of7 \ \ ..-S-" / .-• / / / .)■"**■/ / / ..........'FT V" J7A/7^///^ ///.--....' '"FT.'' .....! / •'//// iJ — - - - - X'......y7fi^y/ / i / /t*^^—x • .I.-* I \ \ i \ • \ I_ ^ \ \ \ I ^ \ % % % ' % % % % • \ % % \ BUinNG H «IM) ; /acktop *B-p^ • 4 r % ^ n \ m % * \ ^ • Iw p IP / / > i 'i ’ ■’: ^i.ii..........._';...7...;...u! * ^ pAngnG •'_>'■ ................' v"7 -----------*1.--^ , ,n ________aj : LOT X y \ I ............I........(wc ^'a XLENDALE naci.1 M M •! H» fitOpnl ftMtar •! SmIIw .M. I( CMMMMbif «l • piliil m MM «Ml Mm •! MTMr IMmmA MM* M «Ri to «M N mMi Mm •! tot H im h M tl MN<N toto| iimOiA toMM iMto mi ptrtoM to tot M tw tl mM tMto tot tf MM tlMtottll toailM. MtttMTtM m SMto tot JtLMA itti «irt tr Ima to • ptlM. MiatNtoi to tot tom tot tl mM lit ItoH^ tl »Ml tl tot Ito PiMM Itoltoi^ toMrPtt m %mtm t totont tl lAIMn toil Ctl.Ti ftto) ittto tl Mm tovl toMrtor. IUjOS totl (It rtto lA totl| to t ptoM. tM Ctil tt tot toil toiwtoit tot JtLtoA toil (ItiO ftto| t tetof. AIMitl totiMtfttflMibtotpttoltotoiili MIUA toil tovto tl tot I liitiMiil toMiMt toMMt Wmi md ptrttol It tot ttortMto IMAM toil ftto tl tot toiti toi tl ttoi Ittotiil toMilMi toMMt totto IM. AIAI It toil. tMTt m km to Exhibit B I FfiAr. DESCRIPTION OF PREMISES : All that part of the Southwest Quarter of Section 34, Township 118 North, Range 23 Wes; of the 5* Principal Meridian, described as follows: Commencing at a point on the West line of aforesaid Southwest Quarter a distance of 1018.875 feet (61.75 rods) South of the Northwest comer thereof; thence East and parallel to the North line of said Southwest Quarter, 214.00 feet (12 rods 16 feet) to a point, said point being the true point of beginning of the property being described; thence continuing East on the last described line 321.255 feet (19.47 rods);thence South and parallel to the West line of said Southwest Quarter, 810.97 feet, more or less, to a point which is 813.55 feet North of the South line of said Southwest Quarter, measured parallel to the West line of said Southwest Quarter; thence West and parallel to the aforesaid South line 321.255 feet, more or less, to a point, said point being 214.00 feet East of the West line of said Southwest Quarter; thence North, and parallel to the West line of said Southwest Quarter, 810.97 feet, more or less, to the true point of beginning, according to the United State.> Government survey thereof, on file or of record in the office of the Register of Deeds, in and for Hennepin County, Minnesota. Also Loti, Block 1, Belle Aire Estates Rearrangement, and Lot 14. Block 1, Belle Aire Estates. Page 7 of 7 to TO: FROM: DATE: Chair Hawn and Orono Planning Commission Members Ron Moorse, City Administrator Wendy Bottenberg, Zoning Administrator/Planner January 14.2002 SUBJECT: #02-2741 Vanman Co. on behalf of Calvin Presbyterian Church 177 Glendale Drive Conditional Use Permit - Public Hearing Zoning District: RR-IB One Family Rural Residential (2 acre) (SepticAVell) Lot Area: 261,208 s.f. (5.997 acre in Orono) 14,261 s.f. ( .327 acre in Long Lake) Approx. Total 275,469 s.f. (6.324 acres) List of Exhibits A Application B Survey C Site Plan D Topographic Map E Floor Plans F Views G Church Calendar H Plat Map I Property Owner ’s List Application: Conditional Use Permit for additions to an existing church in a residential zoning district. Application Suminaiy: Calvin Presbyterian Church is proposing to construct a 3.335 s.f. Fellowship Hall with an adjoining kitchen and storage space, an expanded gathering area ai.d new toilet rooms on the upper level. The leHowship Hall is on the back (west) side of the church. Both additions will be two floors. The bottom levels will contain the mechanicals for the building and storage space. Calvin Presbyterian Church is also proposing a new driveway off Glendale Drive which will lead to a parking area of six parking stalls, of which 2 are handicapped accessible. Cal\in Presbyterian Church has existed since the early 1960's, however no conditional use permi* to allow the church in an "R” district is of record. Approval was granted in 1967 to construct a Boy Scout club house and in 1990 approval was granted to construct a storage building on the property. Neither time was a full review for a conditional use permit to allow a church in residential property completed, so that will be added to this review to formalize the church’s use of the site. Calvin Presbyterian Church is unusual that part of the property is located within City of Orono limits and a small portion within City of Long Lake. All buildings on the site are in Orono. The property is currently serviced by an on-site treatment system and water is provided from Long Lake. U02-274I Calvin Pres. Church (Vanman Co.) 177 Glendale Drive CUP 1/14/2002 Page I Surrounding Properties and Impacts: The property is located in the RR-IB zoning district. The surrounding properties are also zoned RR-IB. Even though the zoning district is 2 acre, the subject propert}' is almost 7 acres. There is substantial land between the church and adjacent homes. Site Area: (Including property in Long Lake) = 6.324 acres Building Setback:Required - 50 ’ from any lot line Front (Ea«i) Side (South) Adj Street (North) Rear (West) E.\isting 234' (90 ’ from City boundary) 470'+ 190’ 75’ Parking: Number of parking spaces: Churches require the following parking standards: One parking space for each 4 seats of capacity in the main assembly halt or sanctuaiy. The architect indicated 220 seats in the sanctuary. Divided by 4 requires 55 parking .spaces. Currently: 93 spaces and 4 handicapped accessible, for a total 97 parking stalls. Additional Proposed: 4 spaces and 2 handicapped accessible. Total: 103 parking stalls. The church ’s primaiy use is Sunday morning services, but does have ongoing limited daily activities. A church calendar is provided, see Exhi ’ '.t E. New Access: The church is proposing an additional access off Glendale Drive. This access will lead to the back of the church and provide some parking stalls. Public Works Director. Greg Gappa, reviewed the proposal and has no issues with the additional access. He did suggest the possibility of some type of landscaping to screen the parking area from the road. There are no exiting homes directly across from this access point which would be adversely affected by headlights. Note that this east-west segment of Glendale Drive exists as a public prescriptive easement over the property at 270 Willow Drive North (see plat map). It appears from the topography of the site and roadway that the portion of property historically used for roadway/drainage/utility purposes extends to the church property boundary. U02'274t Calvin Pres. Church (Vanman Co.) 177 Glendale Drive CUP l/l4/2yHJ2 Page 2 L Lighting: A lighting plan has not been completed for the project. City Ordinance requires that light sources not be visible at property lines. The church has discussed the possibility of adding a light pole by the new access behind the church. Existing lighting is located on either side of the parking lot. One light is on the top of the telephone pole, another on a light pole and two smaller lights on the front of the church by the front doors. If additional lighting is requested, the church would need to submit a plan for review prior to issuance of a permit. Landscaping Plan: The property is landscaped and the church plans no substantial modification of the existing land^ape. Septic: The property contains a private sewage treatment system. Routine inspections have determined the septic system on the property is non-compliant and must be replaced by 2010. The current septic code does not prohibit use of the property due to non-compliant systems. However, if it should be determined the system is failing the system would require immediate replacement or could potentially hook up to sewer since the property was just included in the MUSA. The septic inspector has reviewed the proposed use of the property and has determined the existing septic s\ stem would need to be upgraded before construction of the kitchen could begin At that time, if the church wishes to convert to sewer, sewer service could potentially be provided by Ci*y of Long Lake. Orono currently does not have laterals which could serve this property directly, although a stub apparently intended to service this side as part of the 1973 Hackbeny sewer project exists near the southwest comer of the site but does not abut the site; the church was not assessed for sewer. Future development in this area, which was recently reguided for 2-3 units/acre, could result in new sewer lateral which might ser;e the church. Signage Allowance:1 s.f per foot of lot width, not over 50 s.f. With a 10' required setback. A signage plan was not submitted w ith the application. If a change is requested, the church would need to submit a plan for review prior to issuance of a permit. Grading/Drainage: A grading plan has not been designed, but minimal change to the existing grade is expected. This is an existing site and building. Under Minnehaha Creek Watershed District (MCWD) Rule N, the church potentially will be required to do runoff rate control ponding as well as adhere to Best U02-2741 Calvin Pra. Church (Vanman Co.) 177 Glendale Drive CUP 1/14/2002 Pages J Management Practices. The church is advised to contact the MCWD. A grading plan should be required prior to final Council action on this application. CUP for Church Use: As noted above, the church apparently has never been formally issued a CUP for the church use of the site. The existing and proposed use of the site complies with all the standards applicable to a church use. A formal CUP for the church should be issued along with tlie approval for the addition. The resolution for the addition will contain language formalizing the church use CUP. Standard CUP Requirements: A conditional use permit shall remain in effect as long as the conditions agreed upon are observed, and the use does not cease for a period of more than 6 months. CUPs may be revokable, may be granted for a limited time, or may be granted subject to conditions as the Council may prescribe. Fire Suppression: The church has been advised that the entire existing and new building have to be provided with fire suppression sprinkling as a result of the additions. Staff Recommendation: Staff recommends approval of the conditional use permit with the following conditions: 1 . Resolution shall contain language formalizing the church use of the property. 2. Additions approved per submitted site plan subject to: a. Kitchen not being installed until/unless the septic system is upgraded to accommodate that additional use, or the building is connected to sanitary sewer. b. Grading plan including any stormwater management systems required b> MCWD must be submitted prior to final Council action. 3. Any change or more intense use of the property will require an amendment to the conditional use permit. 4. A conditional use permit shall remain in effect as long as the conditions agreed upon are observed, and the use does not cease for a period of more than 6 months. If ^e use of the property as a church would cease for a period of 6 months a new conditional use permit is required. W2-2741 Calvin Pres. Church (Vanman Co.) 177 Glendale Drive CUP 1/14/2002 Page 4 A Application# O Date Received / Amount Paid 'JSc ■ CITY OF ORONO - GENERAL LAND USE APPLICATION PROPERTY LOCATION Site Address t'7'7 PC Type of Application to be Filed CoMOt’TtOhiM^ Property Identification Number (P.I.D.) Ut> 00^( ?-f Hg> APPLICANT Phone (home)_________________ Phone (work) 7(^T f ^^TT'Z-. Addres s W/rJN^^TlCA AV<r^^C City Zip ^^^21 viNbK (It dinerent man a^iicant) " Phone (home ) t ? Nam e ^ACV/H Phone (work) ^"7S Addres s (77 _______City ^6 Zip <X~m Date Property Acquired /957 (month/year) I (do) (do not) also o>vn the adjacent parcels of land. FEES - CONDITIONAL USE PER>nTS - _____$ 75.00 For each variance request with CUP application _____$175.00 Residential Accessory Use $250.00 Institutional (church, school, etc.) $225.00 Guest House/Guest Apartments $200.00 Duplex Credit/Bldg $325.00 Commercial/Industrial Use $250.00 Land Alteration ____ Grading and filling - designated wetland or floodplain ____ Grading and filling - 501 cu. yd. or more Grading, seawall, retaining waJls within 75' of lakeshore PRD/PID - see Fee Schedule $150.00 Renewal Fee (no change from original application) After-the-Fact Fee - Double Current Application Fee OTHER APPLICATIONS _____$275.00 Commercial Site Plan Review (+ consultant fees) _____$300.00 Vacation _____$200.00 Easement Vacation _____$100.00 Easement Vacation With Subdivision _____$350.00 Rezoning (PUD - refer to fee schedule) _____$375.00 Comprehensive Plan Amendment _____$100.00 Appeals Other - see Fee Schedule # B f •ftM ii 0 2. 3. 4. REQUIRED SUBMITTALS 1- ____Completed Application Fonn. ____Describe request in detail. -------Certified Projwrty Ovmm List of owners 'vithin 350', labels and plat man (you must obtain diis list, labels and map from Hennepin County Department of Finance A-603, Government Center, 348-3271). -------Certificate of Survey (signed by a licensed surveyor) - refer to handout for survey information. — ■ Attach legal description to application if not included on required survey. ------Topographic survey (existing and proposed contours) if land alterations involve changes in elevation (grades). ------List of the le^ names (include marital status) of all persons with an interest in the property. This would include name(s) of applicant(s) if not current owner(s). ------Construction plan, if applicable (see staff for requirements). ------As an addendum to this application, please attach a separate list of any other persons you wish notified of this application. 5. 6. 7. 8. 9. YOU ARE REQUIRED TO SUPPLY 30 COPIES OF LARGE DOCUMENTS OR COPY FOR REPRODUCTION (11” X 17 ” OR S^LALLER) FOR ALL DOCUMENTS SUBMITTED. (Staff will require to scale drawings of all documents, plans, etc to be submitted.) Property Owner must sign this application. Please remember rh^t your application is not complete if the above information has not been included. Certification by Clerical Department that Land Use Application is complete. Initials of Clerical Staff:__________ _______ Date APPLICANT'S SIGNATURE The applicant hereby agrees to provide all infonnation required or requested by the Zoning Administrator, agrees to pay additional fees (staff time not covered by original fee payment) and/or unusual e.xpenses incurred in review of this application, and certifies that the information supplied is true and correct to the be^t of his/her knowledge. Applicant's signature Date f OWNER'S SIGNATURE The owner hereby acknowledges and agrees to tliis application and further authorized reasonable entry onto the property by City staff, consultants, agents, commission members, and Council members for purposes of investigation and verification of this request. Date Applicant must have all subminals into the City offices 25 days before the Planning Commission Meeting. Planning Commission Meetings are held on the third Monday of each month. Applicants must be present at*all scheduled review meetings of the Planning Commission and Council If an applicant is unable to i scheduled meeting, please make arrangements to have an authorized agent attend in your place and advise the Building A Zoning Office of this change prior u> the meeting. 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MIMtl M. aMia ar Imm to a paM aM la tlUM M MwMi al Mm KMfii HMIIta ImMi Mm al atoi MMal tator. pariM to m4 Waal Mm al aiM iMiMaail toMrlart IHmm# Waal md parMW to Mm aianiili toMTlari Mm to I Site Plan ' V . 4 .■ ‘ i ji ’■I III vijp^ I «w« J __I__1 Unexcavated i"T—r r -I« • •/ i • I '• .. J Lower Level ,*K..Calvary Presbyterian Church Orono. MN I I I I I I I I I I I I I I r Unexcavaled f -fi V VANMAN COMrAMIEl . ..A' J Calvin Presbyterian Church Orono, MN IT r VANMAN COMfANII:! Option E Calvin Presbyterian Church Orono.MN / 7 I*;'*'. *1 dir-’ - ■• 7' r-.-.V ;! •r • ir-^X. . .U VANMAN COMrANlitwFv«i r *\\ ’ l\\J V ovu>o\ ^ ^ f^^^a9SL4mM^ —SlUr Qtflc»Houn;8t30AM*SJ0rH(KT,'nifrRClow<iWtJ —Jai WECXlDOAM06T0C3BDULINVnAinnOYtXJ1O riOtIiaPAlEilWOI6HIP,SnJDrAND1HtLMAN^ ACnVinSlNIIlElJROrOURCALVlNFAMILY. CTAITOUFFUMRS ,FA SUNDAY ./ O30AM Wo^Savte NMnAvaiUU 1090AM CotfNlUlsMkp KH9AM ,») ,. V .**» • V '• • •• N ToAH>r-]9lkGiaAt/N«««A««lkU» 70>m MdJbScAgal(SPY;t):mwiwi 70)FM S«larfl|0kaiYCt) .N V • :[MEEIING SY1ERY SPY.firHYXl'aACnV SENIORCENIERACnV IFM lMM.ad.vat7 ’.r I »♦ f. • 0^ ir^"TMB,1kn,hlMSiGMi^ ADULTNIGHr/TAHILYNIGHr MABYANDMAKniACIRCLE ABKAHaRCURumcncLE AanAadakd 4ikW«Ladav«tQO0AM Mad ay arw li.^ MOOOPM 3id11aadavM7:90rM-MMto LOAVESfrFBHES.TCX> PASTC3B. youihuader cmKor SESSION CHOOtOnECIOfL HANDBOIDDIOOR OBGANBlt SBCBEIRARY: CUSIOOIAN: nNANClALSBCREIARY: !Ai fatTMidm M400FH-Mwti M R*v.DbIlfl^Eall PMCnW WJiaBJar DaldWMI. WllaaHada. LotiPoMa »• . ‘*- . \ \ ' DwldZaja MJalNatm JteMllla V > • • i-.'* lAMAHACIL ULNiOR CENTER NOVEMEBER ACTiVITIES 952-476-2554 TAMARACK THANKSGiVtNG CELERRATION Taourack*f TIuuiktgiviag CdebratiM for all area acolan wHI be OB Thanday, Novcoibcr IS at boob . We will be havlBg a traditloBal meal of turkey witb aO the trlauBlBgo aad puaiplda pie. After our feast we will be eBtertalaed by Deaa NdboB aod his wood canrlBg demooitratioB. Ib additloB all people with October aod Noveaibcr Birthdays will be hoaoied. dola us for a fuBday. Reservatioas are due by Noveaiber 13th. Please call the Ctater, 952-476-25S4, to reserve your place. SENIOR SAFETY PROGRAM There will be a Special Prognuu oa Noveaiber 7. The vaa departs at 8:00 AM for a Scaler Safety Prograai bdag held at Plymoulb Creek Ceater. There will be aa 8:30AM breakfMt followed by the program. Cost is S7.00. Call the Ceater to register. FLU SHOTS A VAUABLE A flu shot clinic will be held at the Ceater oa Tuesday. November 20th from 9:30AM to 11:30AM. Reservatioas are required. Ike flu shot is free to all sealers with a Medicare card. Scaion who use aa HMO plan should get their shot at their HMO. There wlU be a S15.00 charge for all others. Please call the Center for a reservation. AAA DRIVER'S CLASS A Refresher’s Driver Class will be oficred by AAA at the Tamarack Center on November 15th. The class meets from 10:00AM to 3:00PM. To regbter for the courm. please call 1- 888-234-1294. CAST YOUR VOTE Van service b avaibbb for voting on November 6th. Call the Ceater to reserve a seat on tte van to go to yoar poffing place in the morning. Vi) Ncvember 2€€11 I JkLi U<f A flc.T»v(-».5- .V.*-' 4- :.w..',>v:.r? iii-TT iiiftimmniiii rmnih^*****^^****-*' DECEMBER2001 aaQLcJxteduisluit JBm£kJSnf ia r£mf‘'J itiirOSP^^^?Sf Oflic»Iio«K&30AM-12MFM(KT,116'r)CloMaW«d>MU, WEEJOENDAMOCTCXWDlALINVnAlIONTOYOUTD fAiaiaPAIE IN WORSHIP.SnJDYANDTHEMANY OTHER ACnvmESINTHELireOFCXlRCALVlNFAMILY. STA SUNDAY WEDICSOAY lACHMQMIH SeSSIONMEEnNG IRESBYnHY sr.Y.»fiYjci«AcnvnEs SENlORCENIERACnVinES ADUUNKHT/PAMILYNIGHr HARYANDMARmAaRCLC ABKAlLaRCU RUmORCU LQAVESfi'RSHES.TOO CHUHCHSIAIY FASIOR YOUmUADER CLERKGFSESSlOK CHOROIRBCIOR HANDBO1DIRBCT0R GKANBT: SBCmiARY: CU510DIAK nNAICIALSECKErARY: TOASURER O30AM 1030AM 1043AM T«Uk>.; 700PM 700PM 7O0PM Wob L^^S ot Im NMMffAvMdiLU CqUmMImA^i f AyttlaUU Mi<yi»Sdnd(SPY.‘.) Solar HldhOlYXi;) liiMaMl«9«l700PM ArrA«U«l 4lk WodboiJay at000 AM Mndav avoli^ «i000PM «|7J0PM-M>«1. «i PonkflMlaB HoMi UlT««dU««l400PM-MMto«t Bar. t^Bo^ar EwU PalGnbr WallofiOw DiodWatta Wdoiffaflo LaliPattar David Z«|«e MoUNorfoa AaMllkr % * • \ 'J*. .. • * r’ i I ^1 (Din o CO m an |I3 u>UJ 3 O111 K 111 01 lUCO m r.: v-v: ^ m ■ I December 2 - •thu 1 •'.:••* I'* *• * \ *. * • "^O^i**.*^** * ** ift41Alii mni 9T*»i Mini 7Mni M^oxr.T. MOMUm iMmmcB 7:00niCMr tJMMIAlf fJO-llSlIAII IftHAII MOfii irr*ii MOAMOJ.F.T.4«nilta4tlb 7Mn4HYCiM MMli AiwAmi MtJQMli miSAii iMM fMAIIOXF.T.Mini 7«niHYCl 7i»niGhHr fJO-llJQAM 7J0niMCMi MQAIi fMfMWi SMm 9.«MM Sim LW' NO CM NOVTto irtMS NOHaMiwHYCIi NOCMr 'M' ' - cty “TSi-rre* xs- »» »frrw 1*1 ---------------- RBS m t <•■» 11 • >tfiMm«r« . MSI Si I r 9*r ;. ^ tf/ 1 .i. 1 f«*.' 1 1 1 f*f 1 ■ MO* • a*f 1 • 1M*l * J** I aju L4 V * •tf I tro nr—r r.- j GRAND AVE (• *_____^ 1 1 I I ST I ■% •* 2i MO igLolauL ^ MS. ' r* CO 1 MSI 5 * M ^ ,."P » Iff 1 M» % f*f 4 t:^i », •:») MM ! **' ?.0 1 0 * •«. til ‘ .j 1____!fl ka 1 » in ^ i/ji 3 f«i » j:- » *mn » 4 3 m * » *ma * ijn m .jft * 1 *• 1 a>-»»4a3l -^ |i~J:'1 |l__^ »■ -----------w---------------------MM--------- ! -----------W I I 1 1 1 11 H:% ■\\ 4#».\v11. - 'A ? /*• \? iiU It ;«L tl (Ml JS------1 f 4 1 «i 1 mo • m * tM I rs-. 1 ' MSI [■■■•«i j *« • 5. •m1 ___ rti ■ • s'S a in* • I %I i ;■ ; c • C . c • ( *. c c RUN DATE Id/11/91 DATCN 514 fROf AOOR OWNER NANE TAXPAYER NAHE/ADOR PROP AOOR OWNER NANE TAXPAYER NAHE/AODt PROP AOOR OWNER NANE TAXPAYER NANE/AOOR PROP. AOOR OWNER NANE TAXPi^YER* NANE/AOOR PROP AOOR OWNER NANE TAXPAYER NANE/ADDR ; PROP AOOR OWNER NANE TAXPAYER NANE/AOOR • • SO SS-U0-2S 01 OMS 9922% WILLOW DR N JANES 0 OXLLNAN JANES 0 OXLLNAN SaS WXLLOW DR NO LONO LAKE NN ISSS4 SO SS-lia-2S 01 toil OOfSO ADDRESS UNASSX6NED WOODHAVEN NONEOWNERS ASSN WOQONAWEN NONEOWNERS ASSN C/0 LXNDA NlfTCNXNS 2SS§ WOOONAVEN DR • LONG LAKE NN 58S54 SO S0-110-2S S2 OIOS fOSOO . WXLLOW DR N cxTY wowm CXTY OP -ORONO P 'O i0X 40 CRYSTAL DAY NN S5S2S SO S0-110-2S SS 03C1 •0177 GLENDALE DR PRESDYTERY OP NPLS XNC CALVIN PRESDY CHURCH GRAND AVE 0 GLENDALE LONO LAKE NN 55S50 . SO S0-11O-2S SS 0057 O2SO0 WATERTOWN RD S J KELLEY t A CARNICHXEL STEVE KELLY ARU CARNICHXEL 2SOO WATERTOWN RD LONG LAKE NN 55S50 . 72 * .S0-110-2S S2 OOiO 10231 HARRINGTON DR N C PESCHEL KT AL^ NXCNARL C PESCHEL ISO NARnNGTON DR . LONG LAKE NN * SSS50< HENNEPIN COUNTY PROPERTY XNFORNATION SYSUN PROPERTY OWNERS LIST SO SS-110-2S 01 OOOO •2000 WOODHAVEN DR HILTON H DTX HILTON H SIX 2000 WOODHAVEN DR LONG LAKE NN . 55S54 SO SS-110-2S 00 0020 0009S WXLLOW DR N LIE FAXRDANKS ELEANOR A FAXRDANKS OS WXLLOW DR NO LOIG LAKE NN 55S54 SO S0-110-2S S2 OOOO •0240 WXLLOW DR N RONALD E NXLLER RONALD E NXLLER 270 N WXLLOW DRXVE LONG LAKE NN 55S54 .SO S0-110-2S SS 0050 *00100 WXLLOW DR N KEITH A WILLIANSON ET AL KEITH A WXLLXANSON 100 N WXLLOW DR LONO LAKE NN 55S54 SO S0-110-2S SS 0050 02SSO WATERTOWN RO DEL HALLXWXLL DEAN HALLXWXLL 2S50 WATERTOWN RD LONG LAKE NN 55S54 72 S0-110-2S S2 OOOO 022SO GRAND AVE S L HOLNDERG 0 D J HOLHDERG S L HOLNDERG 0 D J HOLNURG 22S0 GRAND AVE LONG LAKE NN SSSSO •. ••#2741 REPORT NOk PZ4SMR1 PACE U . • SO SS-110-2S 01 0010 0200S WOODHAVEN DR JOHN^^^ATRXCXA L HARRIS 2005 WOODHAVEN DR LONG.LAKE NN' 5SSS4 SO SS-110-2S 00 ooso OOOSO ADDRESS UNASSXGNED TOWN OF ORONO CXTYOF ORONO PO SOX 44 . CRYSTAL DAY NN , S5S2S y 58 5A-U8-2S 32 08IS •8838 ADDRESS UNASSZOffO IM L NURSH tVOU HURSN 7A4 HXUTOP CT . MOUNT DORA PL S27S7 SD SA>nS‘2S S3. 88SS • 8883D address UNASSIDNEO OAVE RENOLEMAN . MXLLXAN NARTXN 2388 WATERTONN RD LONO'LAKE MN S5SSA 72 3A-X18-23 32 8887 88281 GLENDALE DR CALVXN PRESS CNURCN OP ORONO CALVIN PRESDV CNURCN. GRAM) AVE S GLENDALE LONG LAKE Ml 553AS 72 SA-U8>2S 32 8818 822M . GRAND AVE PAT C WXNEHAN PAT C WXNEMAN 2288 RRAND AVI ' LONG LAKT MI SSSMI I. •• • '• • ' \ •• %: I • •* i:' • J •.. • t ^8 « I • •.8 . • • • • • f ? f • «• / • • ■mil c : C % ■ RUN DATI IZnw'l RATCH SM PROP AOOR TAXPAYCR NAMC/AMR n s4-ni*2s u atu •USR. OUNOALE DR A J S i ANUTRON ARVn J AMLSTRON RU RLINMLE DR LOND LAKE HN SS9SA HENNEPIN COUNTY PROPERTY INFOEHATldN SYSTEN nNPERTY OWCRS LIST 72 SA>11S>2S S2 SSM ‘ SS199 HARRXNOTON DR PATRICK P DUPONT PATRICK P DUPONT ' 199 NARRmOTON DR LONG LAKE NN BSS5A • % •' » REPORT NO. PMSIASi PARC 22 72: S9-11S-2S S2 ttU S22AB ORANO AYE D S J ANDERSON D H S J A ANOCRSCN 22AS ORANO AVI LONS LAKE HN 55SSS a J c PROP AMR ONNER NAHE TAKPAYER NANE/AOOR PROP AODR OWNER NAHE TAXPAYER - • NAHE/ADOR 72 S4>11S*23 32 RSIS •9291 NARRINOTON DR CHRISTOPHER J KIESER CHRISTOPHER J KIESER 241 NARRINOTON DR LOND LAKE HN 5SSS4 72 S4>X1S-2S 92 0919 9927S NARRINOTON CIR. . K H DEAN S J L DEAN KRISTOPHER S JENNIFER SEAN 27S NARRINOTON CIR LONS LAKE NN S59S4 72 S9>U9>29 32 9917 992S9 NARRINCTON CIR JOHN T HIDING JOHN T HIDINO 253 NARRINOTON CIRCLE LONG LAKE HN 55354 .72 34-11S-25 32 9929 99205 NARRINOTON CIR S S J DROEN DRIAN H DROEN 2S5 NARRINOTON CIR LONG LAKE NN 55354 72 34-110-23 32 9910 99243 NARRINOTON CIR DAVID J REID DAVID J REID 243 NARRINOTON CIR . LONG LAKE HN 55354 •• . • 72. 34-110-23 32 9921 99297 NARRINOTON CIR ‘ L S S N L OUSTAPSON LINDA S S HAVNE L OUSTAPSON 297 NARRINOTON CIR LONO LAKE Ml 55354 • I J J \ !0 [0 PtOf AOM (Hffiiff NANC TAXPAYEt NANE/AOM PROP ADDt OWNER NANE TAXPAYER • .NANE/AOM •• .» O •. PROP AODR . .. OWNER NAHE' TAXPAYER • 0 NAHE/ADOR 72 94-110-23 33 9994 92294 WATERTOWN RO J R S C E DUNN < * JOHN R S.CARHIN E DUNN 2294 WATERTOWN RO LONG LAKE HN 55954 72 34-110-23 33 9914 99111 GLENDALE DR CARON L HAHN CARON L HAHN 111 OLENOALE DR LONO LAKE HN 55354 72 84-UO-29 S3 9917 99X45 OLENOAU DR J A SENRKI iS P VIETN '. JILL SENRRI S PAUL VIETN 140 OLENOAU OR LONO LAKE HN 55354 #3741 72 34-110-23 33 9912 99995 GLENDALE OR S P S P J SNANLUNO STEVEN P S PAHEU J SWANLUNO 95 OLENOALE DR LONO LAKE HN 55354 72 34-110-23 33 9915 99121 OLENOALE DR HAROARET POTTER TRUSTEE HAROARET A POTTER P 0 DOX 370 , 1999 KENNEOY LA LONO LAKE HN 55354 72 34-110-23 99 9910 99159 OLENOAU OR ILEEN J KELLEY ANTNONY S JUDITH ROE 153 OLENOALE OR LONO LAU HN • 55354 ■ • s , 4 72 94-110-23 99 99li 99195 OLENOALE OR E JOHN ZAVnZ E JOHN ZAVnZ 195 OLENOALE OR LONO LAKE HN • 55954 . 72 94-110-23 93 99^4 . '99191 OLENOALE OR . LAP ASCNENOECK LEE N S PEOOY H ASCNENOECK 191 OLENOALE DRIVE LONO LAKE HN 55954 • 72 94-11S-29 99 9919 99177 OLENOALE DR CALVIN PRESOY CHURCH GRAND AVR S'OLENOALE • LONO.LAKE NN US54 4* • I-' V . •' • ’ • * * 9 I • . • • f “"J D • > I* . D 4 'r c RIM DATC itni/n I *. •• MNNEPXN COUNTY PROTtRTY ZNTORittTZON SVSTEIf PROftm OWKRS LIST #• A 72. S4-1U-29 SI tlSf «•. mop. ABMI , tom HARRINOnW D« OMNm NM« . MVID C KINO ITAL TAXMVtR ' OAVIRLXINO .. NAMi/ABD* m NARRIirTTON M •« • 72 * S4-11S-2S 8S %%2l • . ^ ; fllSS HMtlNOTON IMI ^ 2XCNA2D V K02AK . LONS LAKE M S5SS4 * •• *• I 9 2XCNAII0 V KOZAK lU NAKKlNOTdN DK . LONG LAKE MN SSSf4 • • • 1 • * • c mot Am- 72 S4>nO-2S SS tl25 : . 00129. KARRZNOTON DR' ^ 72 M-llt>2S' SB. 0024 OWCR NANi .raVlUS A HEVIR r TAKfAYii ^ ravuis A HEYEt • * V) NANE/AOOK 129 NAKKINOTON Oil ‘ LONG LAKE NN B5S84 ^ •• •. 4 '. 4 ; mi5 HAmmiBTON ot PAN KINNEG * « . PAUL J 1 GENOV 0 KZlilEN lU HAK2ZNGTQN Dt LONG LAKE NN 5SS54 V* PROP ADDR C 72 M>118-2S 55 ■024 00114 CLENDAU OR .. ONNER.NANC i N 7RETHEZH ETAL TAXPAVCR . LCLAND N FRETNEZN . * NAIC/A0m- 114 MJMOALE OR . LONO LAKE NN . 5SU4 ‘ I. 72 34-11G-2S SS %%29 ••144 GLENDALE DR J C PARLEY t C A PARLEY C t \ • • *.. * ^ **. *. N ' •*. JANES C PARLEY*I, 144 ;N GLENDALE DR ; LONO LAKE NN ‘ BSSS4 • •I* • • I C PROP AODR 72 54-110>25 55 004S>• 0M7O OLENOALK OR •OMNER NAME JANE5 C RETTINOBR . . •'TARPAYER JANE5 C A LAURA L RETTOiOER^ '' c NAHE/ADOR 521 NARRINOTON DR . -'LONO LAKE NN 55554 S - >V .5 .« • * • > 72 S4-11G-2S SS ••$• ••140 GLENDALE DR DONALD G HAAS ET AL DR.DONALD.G HAAS 14G GLENDALE DR LONOA^E NN SSSS4 .• 1 4 REPORT NO. *PX4SS44r PAME . RS : 1 . • *1 . i.* . ’ / 72 S4-11G-2S SR 9922 •4141 HARRINGTON Dt ‘V J i. V ^0 M141 HARRINOTON DR .'>< •‘i j.’ -DPI PH MEL5EN v ’..;V- •• ;V- ‘ '.v ™ • DENNIS’ P E.mOOY.Tl NEUEN^* ’,.*K .‘t . ..|' ' •' ' 141 NARRINOTON OR r . O- •.*= ' • •. >>» • LONO LAKE HN>. '55554 J-*' • ' ?S 4'; 72 S4-11G-2SSSVG02S ' * •••92 GLENDALE DR ; . HARY H GENGERG . ..\HARV H GENKRG * 92 GLENDALE.OR LONO LAKE NN ! ‘ • ' • ' . .lALE DR . SV.CV ’/t li . 'V . i'- .- 2' ■ -‘z Vry ‘>^- • ' ■ ■■■• . 55554- <•' . -’f • f • 72 S4-11G-2S SS ••42 .. ;221G9 NARRINOTON DR * !* ... LINDA J OLSON LINDA J OLSON 109 HARRINGTON DR ‘ LONG LAKE NN t •» • •i: •.• • • It.• w ^ V.' y.SSSS4 * VI. .V * k' . / * •..*|* • .* .' • * 4,.' V . . .* o •• • ■ .. -r : -'y ■ r TOTAL DATCN 544 00047;";» •.' 1, • i:*N* .4.^ .* 1 t • • • . V . ..... * • V - . *’ ♦ • I*-. A"* #•. •‘p*. . • i* •* . . •• • I • V;*/ - ••• • ■ • • - .. : • . .. . - V.- 5 • V ---. • C t . ‘ *>. o c . • • • ’•»■ ■( X CERTIFY THAT TNE FACTS.REPRESENTED ARE AN ACCURATE AND TRUE •P representation of HtFONHATlbN AS XT APPEARS mS DATE ON .'hc REOOAoi •. i,'. ., . :. . OF THE HENNEPXN COUNTY OEPARTNENT OP PROmUTY TAXAnON/ TO TNE DEfT ''"X ' ■ ’ - ‘ .S. M- • • *r .* . .c . I OP HY KNOGLEDGE AND GELIEP. .. I. •t. •.* V *:• fi . #• • . * * . .. • • I • • • . * ?4 .#2741 • f -f . > t . /* • - *• *: * • * J >• ■. J . ■ T 4 U • ; '.’ V- •*» *.J I • ' ♦% • .* • • ‘ . .S" ' • •5' . . V I- : .V • , . - . Arl « • . • . I *./*: 4' . »• % I * t I * FEB ' \ 2002 CUYUl-OMOlMt) REQUEST FOR COUNCIL ACTION DATE: February I, 2002 SITEM NO. Department Approval: Name Paul Weinberger Title Zoning Administrator Administrator Reviewed:Agenda Section: Zoning Item Description: Zoning District: List of Exhibits: #02-2743 Thomas J. Dunsmore 2525-2535-2545 Shadywood Road Sketch Plan Review B-4 Office and Professional Business District LR-IB One Family Lakeshore Residential District (I acre) A B C D E F G 11 I Application Plat Map Engineer Comments (January 3,2002) Site Plan Site Plan/Surrounding Properties Zoning Land Use Map Sewer Service Map Water Service Map Sewer Water/Storm Water Assessment Analysis Application: Applicant has requested a Sketch Plan Review for a proposed 9 unit office development on a 3.7 acre property located at 2525/2535 and 2545 Shadywood Road. The office buildings would include si.\ 2.530 s.f., units and three 2,120 s.f. units. The intent is to sell each individual building into independent ownerships and plat a common area to be owned by the building ownership group. The common area would contain the shared parking facilities, ponds, landscaped areas, and sidewalks. Applicants are requesting conceptual approval of the site plan including discussion of a proposed CMP Amendment and rezoning to change the land use of the portion of the property zoned residential to allow the property to be rezoned to commercial. The east '/j of the property proposed for development is zoned B-4 and is guided for commercial use by the Comprehensive Plan (CMP). The zoning code states the district is intended to provide a district which is related to and may adjoin residential districts or other business districts for the location of administrative office buildings and related offices. The office uses allowed in this district are those in which there is limited contact with the public and no c.xterior display or selling of merchandise to the general public. The district shall have immediate access to adequate highways and public sanitary sewer. OfTices are a permitted use in the B-4 district. #02-2743 Thomas J. Dunsmore 2525-2535-2545 Shadywood Road Page 2 of 4 ____________ The west '/j of the proposed development is zoned residential. Any office use would require the property to be rezoned. Under the e.\isting residential zoning the property could be used for single family residential use. Another residential option on the property would be a “duplex”. A duplex could be constructed on the property only after approval of a conditional use permit by the City Council. One duplex may be located on a single lot as a conditional use provided that public sanitary sewer service is available, the lot is adjacent to a commercial district and the duplex is constructed within 200* of the commercial district. Further the duplex must be built on a lot that meets minimum lot size and lot width standards for the district. Code Rcview/Platting Process The Zoning Ordinance does not have a process that would allow the proposed development. A PUD process is only available to commercial properties located within Highway 1 2 Development Corridor. Properties in the B-4 district are required to have a minimum lot size of 20.000 s.f. and a lot width of 100'. Required building setbacks arc 35 ’ to a front property line, 15' to a side property line and 35' to property line adjacent to an “R". residential district. The proposed plat can be compared to a “town house” plat, where each individual building is located on an individual lot. In this case, individual lots would have a lot area of 2,100 s.f. to 2.500 s.f. and the buildings would have a zero setback to the property lines. * Required Code Amendment A process w ould be required to be established to allow commercial properties to have the tlexibility to allow the development to create individual building lots that would allow 0 setbacks and lots less than 20.000 s.f. in the zoning district. It would require the City of Orono adopt a new PUD process for commercial properties. ResidentUtUy zoned property can develop as cither a Planned Residential Development (PRD) or a Residential Planned Unit Development (RPUD). Both the PRD and RPUD give the City flexibility in zoning requirements for residential properties. Other cities have adopted PUD ordinances that would allow commercial developments, such as this proposed development. Each PUD would be reviewed to determine if the developments meets the intent of the Comprehensive Land Use Plan, and if it is compatible with the vision and needs of the City and surrounding properties. Parking areas are required to be 20' to the front property line. The B-4 district allows parking to within 3' of side property lines, except property lines adjacent to an “R” district require a setback of I O'. The property w ill be required to dedicate drainage and utility easements 10' around the perimeter of the property. It is appropriate to not construct parking areas w ithin the easement area. The property is also surrounded mostly by residential property and therefore it should be required all parking meet a 1 0* side setback. The additional setback area would allow for planting of trees or other vegetative screening along the property lines. Total parking spaces required for office building use is one space per 200 s.f. of floor area. The proposed plan requires 98 parking spaces based on the total usable floor area of the buildings. 98 parking spaces are shown on the plan. «02-2743 Thomas J. Dunsmorc 2525-2535-2545 Shadywood Road Page 2 of 4 ________________ Surroundiag Land Use The east '/i of the proposed property' is adjacent to property located in the B-4 zoning district and west Vi of the property is adjacent to property located in the LR-! B district. North of the site is the Bay^v inds church property which is used primarily as a church, but does have a small amount of office space for lease. South of the property is a private residence also used as a ta,\ office. Properties on each side of the property, and adjacent to Kelly Avenue, are residential. Please refer to Exhibit F, which details zoning and land use of adjacent properties. Surface Water Manageroewt Plan The City’s new SWMP has identified a need for a regional water quality pond located somewheie near this site. The proposed pond shown is designed only to treat the runoff created by this development. Staff will continue to work with the deve'oper to address the regional stormwater needs. Additional comments regarding engineering issues are listed in the City Engineer’s comments attached as Exhibit C. Sewer and Water Service The property has municipal sew er and water available. Service is available in the Shadyvsood Road right-of- wav. The property has paid partial assessments for sewer and water service. The paid assessments are summarized on Exhibit I. Any fees due would include payments for 9 units based on the proposed site plan. Public Works has indicated the sewer service would be available along the south and east property lines. Water serv ice is available along Shadywood Road. An 8" water serv ice would be required to be installed along the north side of the new buildings w here each individual serv ice could directly connect. Primary Issues for Discussion: A.Rezoning the property would make the west Vi of the property usable for office space. Is office use an appropriate use for the property? Is the office use compatible with the residential uses immediately adjacent to the property? B.Should the City review the option of creating a PUD ordinance that would allow commercial developments, such as that proposed by the applicant? Without a PUD ordinance the proposed development could not happen with separate lots for each office building. What is required to approve the proposed development? Approval of the proposed development will require an application for the follow ing: 1. 1 3. 4. Preliminary Plat for the 9 unit office development. Comprehensive Plan Amendment for a land use change from residential to commercial for the Kelly Avenue property. Rezoning the Kelly Avenue property from residential (LR-IB) to commercial (B-4). • PUD for a commercial development. requires City adopt a PUD process for commercial developments I #02-2743 Thomas J. Dunsmore 2525-2535-2545 Shadywood Road Paye 4 of 4 _________________ PLANNING COMMISSION REVIEW (Jaanary 22,2002) The Planning Commission reviewed the proposed development and made the following comments. The proposed use of the property is consistent with the intent of the zoning district. The Commission stressed the development of the property be sensitive to the residential uses located around the site. The commented the architectural style of the buildings would compliment the residential buildings located around the site. A design to not have a row of buildings, as shown on the preliminary drawings, but rather turn the buildings to not have a linear appearance would further enhance the residential appearance of the office buildings. The developer should also discuss the opportunity to provide adequate parking on-site, while maintaining as much landscaping area as possible. Perhaps contacting a traffic consultant to determine the ma.ximum parking necessary for the proposed use of the property. The site is adjacent to a church property that is using the Freshwater Center parking facilities for overflow parking areas. The crossing of the busy Shadywood Road for church parking is an ongoing safety concern. The proposed office development is an opportunity to provide more parking on the west side of the road for the church use. Demand for parking at the church is generally evenings and weekends, while demand for parking for the office is daytime on weekdays. Mr. Dunsmore did indicate he is willing to discuss the parking issue and the concept to have a private access drive between the two properties. The Planning Commission w as also in favor of considering a commercial PUD process that would allow developments such as that proposed by Mr. Dunsmore. COUNCIL ACTION REQUESTED To review the proposed development concept and advise Staff and PlanningCommission on the the concept of a commercial PUD process. / % , O .<4 ^ c^nofkit^o - ^Divi^N j!nrf^ Application #________ Date Receited i2-i7-o/ Amount Paid ^llS ICATION PROPERTY LOCATION Siteaddress 2^ig/2gyr if 2^ <6.lly Atfo\>a^ Property Idendiication Number (PID)___________________________ Please check one - Property____abstract or_____torrens? Attach legal description to application. APPLICANT Nam e ' j tvamAS “J*. DutVl^arryV^ Address l\Mr\R AOS. SooYVv City ^uvsJ _______ #V\tJ Zip OWNER (if different than wplicant) i Nam e ‘T- __________________ Address f^c^Uc<^rc- L^klkjC- , Phone (home) 95^83^1^^ i Phone (work) City _____ (attach list ifmore than one) iVNAJ: _______Phone (home) Zip iaOJf hone (work) EXISTING LAND USE Number of Tax Parcels Development Size ;3 Acres Dry Land Acres Wet Land Acres Total, all parcels Present use (check) ■HIW • Residential; no. of units Other (specify) Present Zoning District PROPOSAL _________ Division for Tax Purposes _________ Lot Line Rearrangement Only (no new building sites) _________ Subdivision for New Building Sites Number of Building Sites ________Existing Units _________New Units ___ Total Units Proposed Gross Density Minimum Lot Size Proposed Use (check) Units per___Acres Sq. Ft. Dry Buildable Land Residential Other (specify)________ XHuuJ \lf , nw« 3«» -O^ 70.62 S50*rno:i 35)i 7M0*e V 62.15 18.2 AH: 190 252.15 (>S GO^ 250 N47*43^I5*W KEL -BrPtMrt • • I ^ fO ^ 125.2 250.4 • AJittttt145*44 AVE • ,gN45^44^23=W^ ^C. siSlc^ ^ »V^ 0^7 Jc ”-5' -X ^ ./ >1T3* S ^ ^ fso 130 J/ J Bonestroo Rosene Anderlik & |\|| Associates Engineers & Architects January 3.2002 Paul Weinberger Stoning Administrator/Planner City of Orono Post Office Box 66 Ctystal Bay, MN 55323 Re: Orono Town Office File No. 139-01-000 Dear Paul: cBon«tiroo. Roicn*. AnderUk snd At»ocl«ict. Inc. It an AfrirmAiive Actlon/CRUAl Opportunity Imploycr and f mployoo Ownod Pnncipali: Otto G Bonestroo. P£. • Marvin l Sorvala P6 • Glenn R Cook. PC • RoPeri G Schunicnt. P£ • Jerry A Bourdon, PE Senior Consultanii: ffooert W Rosene. PE • Joseph C Anderlik. PE • Richard E Turner. PE • Susan M Ebeftm CPA Attoclait Prlnclpalt: Keith A Gordon. PE • Robert R Pfefferie. PE • Richard W Foster, PE • Oav<d O loshota. PC • Mark A. Hanson. PE • Michael T Rautmann. PE • Ted K Field. PE • Kerwietn P Anderson. PE • Mark R Rolfs. PE • Oavid A Bonestroo. MB A • Sidney P Williamson. PE . L S • Agnes M Ring. MB A • Allan Rick Servnidt, PE • Thomas W Peterson. PE • James R. Maiand. PE • Miles B Jensen. PE • L Phillip Gravel III PE • Daniel J Edgerton. p£ • Ismael Martinei. PE • Thomas A Syfko. PE • Sheldon J Johnson • Dale A Grove. PE • Tnomas A Roushar. PE • Robert J Devery. PE Officet: St Paul. St Cloud. Rochester aruJ Willmar. MN • Milwaukee. Wi • Chicago. H Mtebtlle: WWW bonestroo com We have reviewed the sketch plan for the Orono Town Office complex located at 2525 Shadywood Road. We have the following comments with regards to engineering matters: • The proposed ponding design provides for a maximum pond depth of 2.85 feet. At a minimum the pond should be designed to provide an average depth of 4-feet and a maximum depth of 8-feet. The pond design should provide an outlet structure for rate control and I -foot of skimming to the 100-yex' event. • It is assumed that the proposed pond will discharge to the existing wetland south and west of the pond. The invert of the discharge pipe at the wetland should be set at the wetland normal water level (NWL) of 929.8. The proposed N\^ of the pond is shown at 928.0. It is unclear how this system will work given the pond NWL is lower than the wetland. • The site lies primarily within the Lafayette Bay drainage area as identified in the City’s draft Surface Water Management Plan (SW'MP). The SWMP also identifies the need for a regional water quality pond located somewhere near this site. This may be an opportunity to address some existing regional drainage concerns. We would encourage the developer to consider incorporating n regional pond into their site plan. • The storm water calculations provided assume treating only runoff created by this development. A regional pond would be required to treat the entire area draining to the pond. • Lot 3 appears to be land locked. Access easements to Lot 3 will need to be provided across Lots I and *> If you have any questions please call me at (651 ) 604-4863. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Tom Kellogg Cc: Greg Gappa, City of Orono 2315 West Highway 36 ■ St. Paul, MN 55113 • 651-636-4600 • Fax: 651*636-1311 h h IS'LS (1173) 0''SS- 4- h Sl E3 -S r.40 P 4^6 i 00 00 (/) (r SEE SHEET 18 2473 L*26' i 1+69 0. Y J2 ______250 0+73 Y 1 + 99 2415 L=40 ’ oo lik 14-97 L«38 ’ oin 5T .25 0+79 L-38' C/)n mm rucn Kfftl-y />V£N0£ MHI06 V o n G-i 0 L JK Li^J i.•• » • • . V. . v-.]^-* • ' **•.- . • I'• * I ... .♦ I •. t . I /. . • ••. • . . ^ . • 3* • K • . .. %. • . ■ • • • * ' . . •; y'.. • . ♦* if, **:l • % V .’ / / ^ T. * . f . * «u •.,;....•-'I. A ..‘ . • .; • . ■ • • • * ' . . •; y'.. • . V ...; , - r. ’. •' /‘■••:\ ••••: .f* .. •'•:•-•■ /-.• v.-‘ -.. *• •.‘-V . . • . . . • . . • . » • « • • , •* • * __?_______M •*___________________________________________ • I ^_______________________• *_________________________________________________________________—------------------ -----------*.____.. . -........................... ______ ^ • V• • 0 «r • ?•• .. k ■ •%: • . • * 1^ 7 0 «/ I City of OroBO 2750 Kelley Parkway P.O. Box 66 OroBo, MN 55323 PhOBe: (952) 294-4600 Fax: (952) 249-4616 MEMORANDUM DATE: • January 14,2002 TO:File #02-2743 FROM:Paul Weinberger, Zoning Administrator • SUBJECT:Orono Town Office Development Sewer/Water/Stormwater Assessment Analysis 2525/2535/2545 Shadywood Road Water 1970 Water Assessmeat: Project 1970 LW-1 Original Project Assessment Amounts:$870 per commercial unit S8.70 per commercial front foot Total Assessment Paid (5 commercial units X $870) + (250* frontage X $8.70) $6,525 1999 Navarre Upgrade Original Project Assessment Amounts: $350 per unit Total Assessment (3 units X $350) = $1,050 Sewer 1964 LS-IB Original Assessment Amounts: $8.15 per front foot Total Assessment Paid (500* frontage X $8.15) = $4,075 . rt- Sewer/Water/Stormwater Assessment Analysis 2525/2535/2545 Shadywood Road Pflgg2of2---------------------------------------- 1963-lB and IB plant charge Levy #3302 (Trunk $1 10/acre) and #3299 (plant #225/unit) Original Assessment Amounts:trunk $110 per acre plant $225 per unit Total Assessment Paid (3.81 acres X $110) = $419.10 + (1 unit plant charge X $225) = $644.10 * Trunk sewer from Navarre area to treatment plant 1984 LS #7 upgrade Would owe $565 per conuncrcial unit for the LS #7 upgrade fee. Would owe $1,630 per residential unit. If properties were vacant in 1984 the properties would not have been credited for a residential unit. Stormwater and Drainage Trunk Fees 2002 Assessment Amount:$6,480 per acre Total Assessment Due: (3.8 acres X $6,480) = $24,624 Summary: Water:Credited with 5 paid water units (1970 LW-l Commercial) Credited with 3 paid water unites (1999 Plant Rehab) The following are based on 2002 Fee Schedule Fee for additional units (1970 LW-l Commercial) = $3,560/unit Fee for additional units (1999 Plant Rehab) $390/unit Sewer: Front footage: paid, regardless of number of units Acreage: Paid, regardless of number of units Plant Charge: Defunct Fee, no longer charged 1984 LS #7: The office development will owe $565/conunerciaI unit (2002 Fee Schedule) Residential units will owe $ 1,630/residential unit (2002 Fee Schedule) •Jt l-.a I « CO. RD. NO. .19 (SHADYWOOD DRIVE) \ I ' KELLY AVRhmP A1M^« — — —> L. fEB ' ' 2002 REQUEST FOR COUNCIL ACTION DATE: February 11,2002 ITEM NO.= 1 Department Approval: Name Gregory A. Gappa Tkk Director of Public Services Administrator Reviewed:Agenda Section: Public Services's Directors Report Item Description: Approve Excel Energy Agreement to Bury Power Lines- Orono Ambar The Orono Ambar Senior Housing project includes a City TIF financed project to bury approximately 1,300 feet of high voltage overhead electric power lines along the Highway 12 and Brown Road project frontage. We have received a cost and project agreement from Excel Energy for completion of this work. The cost to complete this work will be $96,771. This project is expensive because these are high voltage lines which require special provisions for line insulation and heat transfer. The costs for this project will be repaid with TIF funds beginning in year 21 of the TIF agreement. A separate account has been established for this project to track expenses and revenues. There are no funds in this account, so completion of this project will require a loan from another source be placed into this account. Our recommendation is that a loan be obtained from the PIR fund for completion of this project, and that a 5% annual interest rate be charged for this loan. The Council previously approved an agreement, with Excel Energy, for the installation of decorative street lights on this project with a loan from the General fund to the flF lund for this work. We are recommending that the loan for the streetlights be from the PIR fund instead of the General fund. This loan will also be at a 5% annual interest rate. Council Action Requested Approval of the attached agreement with Excel Energy, in the amount of $96,771 for burying of the overhead electric power lines for the Orono Ambar project. Approval of a loan from the PIR fund, in the amount of $96,771 with a 5% annual interest rate, to the Tir fund project account for burying overhead electric power lines for the Orono Ambar project. Loan to be repaid with proceeds from the project’s TIF funds. Approval also includes the appropriate budget adjustment for the year 2002 PIR fund budget. Approval of a loan from the PIR fund, in the amount of $27,528 with a 5% annual interest rate, to the TIF fund project account for the installation of decorative street lights for the Orono Ambar project. Loan to be repaid with proceeds from the project's TIF funds. Approval also includes the appropriate budget adjustment for the year 2002 PIR fund budget. Page 1 ’-I ■Q, Xe»l Energy Stmtmmnt of Work Roquostod DATE: WORK REQUESTED BY WORK TO BE AT ADDRESS January 31,202 City Otono Attn: Greg Gappa St Hwy. 12 8c Browns Rd. 2750 Kelley Parkway OronoMn. 55323 CONSISTING OF: Replacing 7-spans of overhead 3 phase main line with new main line underground £rcilities at the above location. The facilities installed or removed by the Company shall be the property of the Company and any payment by customer shall not endde customer to any ownership interest or right therein. The undersigned hereby requests and authorizes Northern Sutes Power Company, d/b/a Xcel Energy to do the work described above, and in consideration thereof, agrees to pay Ninty six thousand seven hundred seventy onede (S 96,771.00________) in accordance with the following terms: Payment to be recieved 30 days after completion of work Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by XCEL ENERGY Customer City Orono Ann: Greg Gappa By FOR XCEL ENERGY USE Xcd Energy Rep. Laity Fomin Division 17 Const S 96.771.00 Rem. S Maint S ___ Xcel Eneigy Pioj. No. HY120RO-AAM Ooet. S________Tianaf. S________^Total S 96.771.00 Fonn 17-7012 (6-01)Otfiaal—Divisioa Accounoog Copy—Cuatofnec Copy - Division Dbtnbution Eagpiiecfing r • N « „ ftB M 2002 ^,,turOHONO REQUEST FOR COUNCIL ACTION DATE: February 11,2002 ITEM NO.: /Q Department Approval: Nane Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Public Services's Directors Repon Item Description: Seasonal Weight Restrictions-Resolution We have revised the resolution establishing seasonal road weight restrictions to change Brown Road North from a 4*ton per axle seasonal weight limit to a 9-ton weight limit because several years ago this road was reconstructed with State Aid funds and is able to adequately handle these loads. Also, State Aid rules do not all'^w the posting of reduced weight limits on roads that have been reconstructed with State Aid funds. Staff is recommending approval of this resolution. Council Action Requested Motion to approve resolution establishing seasonal weight restrictions on city public streets Page 1 t ...................am I1 A RESOLUTION ESTABLISHING SEASONAL WEIGHT RESTRICTIONS ON ORONO PUBLIC CITY STREETS The City of Oror.o ordains that axle weight limits are restricted on the following streets in the City of Orono to protect these streets from damage when road and weather conditions warrant in accordance with regulations as provided in Minnesota State Statutes Chapter 169.87 and Section 6.11 of the Orono Municipal Code. The.se weight restrictions are in elTect during the spring thaw season between approximately March 1 st to May 15th dependent on weather conditions. Streets may ^>e posted for weight restrictions any time that road and weather conditions warrant weight limits to protect streets from damage. An exemption is provided for refuse collection vehicles to exceed the posted limits, except no refuse collections vehicles shall be operated during restricted times where the gross weight on any single axle exceeds 14.000 lbs. The City also re.serves the right to restrict refuse collection vehicles to the posted weight limits should conditions warrant. An exemption to posted weight limits is allowed for utility company service vehicles namely Excel Energy. \\’right-Hennepin Electric Cooperative. Reliant Energy. Qwest Telephone. Mediacom Cable or other companies providing utility .ser\ice within the City when responding to an emergene\. An emergency response shall include power outages, gas leaks, emergency communication, line down or .severed, etc. An exemption to posted weight limits is also allowed for septic tank serxice companies, well drilling and service companies, and companies delivering fuel for heating purposes. An emergency response is limited to septic or sewer system failures posing an imminent threat to public health and safety, well failure resulting in loss of water supply, or lack of heating fuel. All pensons requesting an exemption to the posted weight limits for response to an emergency situation must notify the Orono Police Department Administrative Offiee. This notifieation must include a description and location of the emergency, the number and weight of vehicles responding to the emergency, and the route to be used to reach the emergency site. The City reserves the right to request supporting documentation of the nature and loeation of the emergency. All persons responding to emergeney situations shall limit travel on seasonal weight restricted streets to the minimum distance required to reach the site from the closest road that is not subject to seasonal weight restrictions. All persons responding to emergency situations shall limit the number and weight of vehicles to the greatest extent possible. Measures to reduce the detrimental Page 1 of 4 impacts to posted roads include, but not be limited to, using the smallest service vehicle possible, minimizing vehicle weight by only transporting the necessary equipment required for emergency response, transporting the minimum amount of heating fuel oil, LP gas, liquid septic waste, other materials, etc. necessary to correct the emergency situation. The intent of exemptions to seasonal weight restrictions is to allow response to actual emergency situations that pose an imminent threat to public health and safety. Routine maintenance of utility facilities, wells, sewer or septic systems, or routine replenishing of heating fuel supplies, are not considered an emergency. The City reserves the right to request supporting documentation to verify the nature and location of emergency situations, and control routes used to travel to emergency situations. The following streets are limited to a four ton axle per axle weight limit: Arbor Street Concordia Street I'arview Lane Baldur Park Road Corral Road Femdale Green Barrett Avenue Ct untry Club Road Femdale Road W. Bayview Place Crestview Avenue Forest Arms Lane Bederwood Drive Crystal Avenue I'orest Lake Dr. Birch Lane Crystal Bay Road Forest Lake Land Blaine Avenue Crystal Place Fox Ridge Road Bohn's Point Lane Cygnet Place Fox Street Bohn's Point Road Dahl Road Frederick Street Brackett's Point Road Dakota Avenue Glendale Avenue Briar Street Dickenson Street Grandview Avenue Dickenson St. Alleys Hackbeny Hill Carman Road Dickey Lake Drive Hanlon Avenue Carman Street Dunwoodv Avenue Heritage Drive Caroline Avenue Iiastlake Street Heritage Lane Casco Avenue Hast Long Lake Road High Lane Casco Circle Hileen Street Highwood Read Casco Cove Him Lane Hunter Drive Casco Point Road Him Street I vy Place Cherry Avenue Elmwood Avenue Keene Avenue Cherry’ Place Ethel Avenue Kelly Avenue Chevy Chase Drive Fagemess Point Road Kenwood Way Chippewa Lane Fairview Cottage Lakeview Avene Page 2 of 4 tr , tiiJfirw . Lafayette Ridge Court Lakeview Terrace Leaf Street Lilac Lane Linden Avenue Linden Lane Livingston Avenue Loma Linda Avenue Long Lake Boulevard Lydiard Avenue Lydiard Circle Lyman Avenue Lyric Avenue Maple Lane Maple Place Mapleridge Lane Minnetonka Avenue Minnetonka Highlands Minnie Avenue Mvrticwood Road Navarre Avenue Navarre Lane North Aim Drive North Arm Lane Northern Avenue Oak Street Old Beach Road Old Long Lake Road Olive Avenue Orchard Beach Place Orchard Park Road Orono Lane Orono Orchard Road Orono Townline Road Park Avenue Park Drive Park Lane Partenwood Road Pheasant Lawn Road Prospect Avenue Railroad Avenue Rest Point Circle Rest Point Lane Russell Avenue Shevlin Drive Smith Avenue Spates Avenue Spring Hill Road Spruce Place Starkey Road Stubbs Bay Road Tamarack Drive Togo Road Tonka Avenue Tumham Road Union Cemetery Rd Vine Place Watertown Road Wear Lane North Wear Circle Webb Street Webber Hills Road West Femdale Road West Lafayette Rd Westlake Street Wildhurst Trail Willow Drive (I) Willow brook Road Windjammer Lane Woodhill Avenue I Note: (I) Willow Drive is a four ton axle weight limit from north of Otten’s Nursery driveway to the Medina city limits, and from south of the BNSF Railroad bridge to Brown Road South. The following streets are limited to a nine ton axle per axle weight limit: Brown Road North Femdale Road North Kelley Parkway McCulley Road Old Crystal Bay Road Willow Drive (from Highway 12,400' north to Otten’s Nursery driveway) Page 3 of 4 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held February 11,2002. ATTEST: Linda S. Vee. City Clerk Barbara A. Peterson, Mayor Page 4 of 4 '>i« \ \ 2002 REQUEST FOR COUNCIL ACTION DATE: February 11,2002 ITEM NO.: j j ! Department Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed:Agenda Section: Public Services's Directors Report Item Description: Approve Assessment Roll 595 Old Crystal Bay Road Sewer- Resolution The installation of the new sanitary sewer service at 595 Old Crystal Bay Road North has been completed, and we are recommending approval of the resolution adopting the assessment roll for this project. Council Action Requested Approval of resolution adopting the assessment roll for the installation of a new sanitary sewer service at 595 Old Crystal Bay Road North. Page 1 A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE INSTALLATION OF A SANITARY SEWER SERVICE FOR 595 OLD CRYSTAL BAY ROAD NORTH WhcmSt the property owner of 595 Old Crystal Road North has requested that the City of Orono complete a project to install a new sanitary sewer service for the residence on the property and then assess the property owner for the costs associated with the completion of this project. This project is necessary because the e.\isting sanitary sewer service has failed. Whereas, the propert> owner has signed an assessment waiver agreeing to waive any and all rights to appeal the special assessment, with regard to any procedural or substantive rights, rights to a public hearing, rights to any notices under Minnesota Chapter 429 or any ordinances of the city, and the constitutions or laws of the State of Minnesota or the United States; and Whereas, the City has obtained from the Hennepin County Auditor, levy number 15384 for this assessment; and Whereas, the City hereby authorizes and directs the Hennepin County Auditor to levy the assessment over a five-year time period at a 6.5% interest rate. Such assessment shall be payable In equal annual installments extending over a period of five years, the first of the installments to be payable on or before the first Monday in January 2003 and shall bear interest at the rate of 6.5% per annum from the date of the adoption of this assessment resolution. To the first installment shall be added Interest on the entire assessment from the date of this resolution until December 31, 2002. To each subsequent Installment when due shall be added Interest for one year on all unpaid installments. Therefore, Be It Resolved, that the City Council of the City of Orono, Minnesota hereby authorizes and directs the County Auditor of Hennepin County to assess the property Identified in the attached assessment roll, made a part hereof, for the amount appearing along with such property, plus 6.5% interest added as directed. Said amounts to be collected along with property taxes beginning in 2003. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on February 11, 2002 ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Asscssmcnl Roll for Sanitary Sewer Service 595 Old Crystal Bay Road North Date: Il-Fcb4l2 Muakipality: ORONO Levy Number IS3S4 Total Project Asscssmeal: $ 9,460.00 Muakipal Code: 38 Levy Description: Sanitary Sewer Service 59S Old Ciystal Bay Road North Interest Rate: 6.5% Number of Years Payable: 5 PIDO Addition Total Lot Block Code Principal Owner’s Name Street Property Address N Mailing Street Address Mailinc City Address UaiU 33-118-23-24-000I $9,460.00 James A. Winterhalter 595 Old Crystal Bay Road North 595 Old Crystal Bay Road Nofth Long Lake MN 55356 Total $9,460.00 REQUEST FOR COUNCIL ACTION FEB M 2002 ^;HYO>- OHONO DATE: February 11,2002 ITEM NO: ( 2^ Department Approval: Naaic RonMoorse THk City Administrator Adminbtrator Reviewed:Agenda Section: City Administrator’s Report Item Description: Equipment Certificate Sale - Resolution The 2002 General Fund Budget includes expenditures for Police vehicle replacement. Because the City’s property tax levy is at the levy limit, the source of a portion of the fimding for the equipment replacement was limited to either the use of General Fund reserves or the use of Equipment Certifleates, which is a short term note. Because the City’s General Fund reserves are at a minimal level, equipment certificates are being used to fimd the vehicle replacement expenditures. The City has requested bids from three local banks for a one-year equipment certificate note in the amount of $50,000. Since the bid deadline was set for Friday, February 8,2002 at 4:30 p.m., a bid tabulation and resolution to award the equipment certificate to the low bidder will be provided at the CouiKil meeting. COUNCIL ACTION REQUESTED: Motion to accept the low bid from with an interest rate of an equipment certificate in the amount of $50,000 to fund Police vehicle replacements; and to adopt a resolution awarding the equipment certificate to the low bidder. A BID TABULATION $60,000 Otnertl Obligation Equipnwnt CaiHflcatas of Indabtednass, Sarias 2002 City ofOrono, MN Sale: February 11,2002 AWARD: Anchor Bank, N A NAME OF BIDDER RATE YEAR PRICE ANCHOR BANK. N A Wayzata, MN 1.90%2003 $50,000.00 STATE BANK OF LONG LAKE Long Lake, MN 4.00%2003 $50,000.00 FIRST NATIONAL BANK OF THE LAKES Navarra. MN NO BID RESOLUTION AWARDING SALE OF $50,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATES OF INDEBTEDNESS, SERIES 2002, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND LEVYING TAXES FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Orono, Minnesota, as follows: 1. The proposal of Anchor Bank, N.A. to purchase the $50,000 General Obligation Equipment Certificates of Indebtedness, Series 2002 of the City is hereby found and determined to be a favorable proposal and shall be and is hereby accepted, said proposal being to purchase Certiflcates bearing interest at the rate of 1.90% and at a price of $50,000 plus accrued interest. 2. To provide funds for the purpose of purchasing public safety vehicles pursuant to the authority of Section 412.301 and Chapter 475, Minnesota Statutes, the City shall forthwith issue its negotiable General Obligation Equipment Certificates of Indebtedness, Series 2002 (the '^Certificates'’) in the aggregate principal amount of $50,000, to be dated March 1, 2002, to mature on March 1,2003, to bear interest at the rate of 1.90% per annum, payable on September 1,2002 and at maturity on March 1,2003. All Certificates are without option of prior payment. 3. The Certificates, the Registrar's Authentication Certificate and the form of assigrunent and on the reverse side thereof shall be in substantially the following form: Page 1 of8 III UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF ORONO No.R-1 $50,000 GENERAL OBLIGATION EQUIPMENI CERTIFICATE OF INDEBTEDNESS, SERIES 2002 Interest Rate 1.90% Maturity March 1, 2003 Date of Original Issue March 1,2002 Registered Owner: Principal Amount;Thousand Dollars The City of Orono, Hennepin County. Minnesota, for value received, hereby promises to pay to the Registered Owner specified above, or registered assigns, without option of prior payment, the Principal Amount specified above on the Maturity Date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such principal sum at the interest rate specified above from March I. 2002 from the date hereof or the most recent interest payment date to w hich interest was provided to the date of maturity. Principal is payable in lawful money of the United States of America at the office of the Orono Finance Director, in Orono. Minnesota, as Bond Registrar or of its successor as Bond Registrar designatei by the City upon 60 days’ notice to the registered owners at their registered addresses. Interest shall be paid on September I, 2002 and at maturity on March I. 2003 by check or draft mailed to the registered owners. This Certificate constitutes an issue of Certificates in the aggregate principal amount of $50,000, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota, including Section 412.301 and Chapter 475, Minnesota Statutes, for the purpose of providing funds for purchasing certain equipment. This Certificate constitutes a general obligation of the City and to provide moneys for the prompt and full payment of said principal and interest as the same become due the full faith and credit of the City is hereby irrevocably pledged, and the City will levy ad valorem taxes, if required for such purpose, without limitation as to rate or amount. Page 2 of 8 1 This Certificate is transferable, as provided by the Resolution of the City Council authorizing the issuance of the Certificates of this series adopted February 11,2002 (the ‘'Bond Resolution") only upon books of the City kept at the office of the Bond Registrar by the registered owner hereof in person or by the owner’s duly authorized attorney, upon surrender of this Certificate for transfer at the office of the Bond Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Bond Registrar duly executed by, the registered owner hereof or the owner’s duly authorized attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, one or more fully registered Certificates of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Certificate have been done, have happened and have been performed in regular and due form, time and manner as required by law and that this Certificate, together with all other indebtedness of the City outstanding on the date of its issuance, does not exceed any constitutional or statutory limitation of indebtedness. 'fhis Certificate shall not be valid or become obligatory for any purpose until the Certificate of Authentication and Registration hereon shall have been signed by the Bond Registrar. IN WITNESS WHEREOF, the City of Orono, Minnesota, by its Cit)' Council, has caused this Certificate to be executed in its behalf by the manual or facsimile signature of the Mayor and by the manual or facsimile signature of the City Clerk, all as of the Date of Original Issue specified above. Dated: March 1,2002 Mayor City Clerk Page 3 of8 --- Bond Registrar’s Certificate of Authentication and Registration This is one of the Certificates described in the within mentioned Bond Resolution, and this Certiflcate has been registered as to principal and interest in the name of the Registered Owner identified above on the registration books of the City of Orono, Minnesota. ORONO FINANCE DIRECTOR Bond Registrar Authorized Signature Page 4 of 8 "TT n ASSIGNMENT unto FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers _______________________________________________ (Please Print or Typewrite Name and Address of Transferee) the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints______________to transfer the within Certificate on the books kept for registration thereof, with full power of substitution in the premises. Dated: Please Insert Social Security Number or Other Identify ing Number of Assignee Assignee Notice: The signature to this assignment must correspond with the name as it appears on the face of this Certificate in every particular, without alteration or any change whatever. Signature Guaranteed: Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock e.xchangcs. 4. The Certificates shall be payable upon presentation at the office of the Orono Finance Director, in Orono, Minnesota, as Registrar and Paying Agent, or at the offices of such other succes.sor agents as the City may hereafter designate upon 60 days ’ mailed notice to the registered owners at their registered addresses. Interest shall be paid by check or draft of the Registrar mailed to the registered owners at their addresses shown on the registration books on each interest payment date unless other arrangements satisfactory to the Bond Registrar the City and the registered owners of Certificates are made. The City shall deposit funds with the Bond Registrar at the time and in the manner necessary to provide for the full and prompt payment of such principal and interest. Page 5 of8 ; ) \ 5. The Certificates shall be prepared under the direction of the City Clerk and when so prepared shall be executed on behalfof the City by the manual or facsimile signature of the Mayor and by the manual or facsimile signature of the City Clerk. The Certificates shall not be valid for any purpose until authenticated by the Bond Registrar. The Bond Registrar is authorized and directed to register the Certificates initially issued hereunder in such names as the purchaser may direct. The Certificates initially issued hereunder shall be registered as of March 1. 2002. and all Certificates issued in exchange therefor shall be registered as of such date. When the Certificates shall have been so prepared and executed, they shall be delivered by the City Clerk in exchange for the purchase price and upon receipt of the signed legal opinion of Faegre & Benson LLP, and the purchaser shall not be required to see to the proper application of the proceeds. The Certificates shall be in the denomination of $1,000 each or any multiple thereof 6. As long as any of the Certificates issued hereunder shall remain outstanding, the City shall maintain and keep at the office of the Bond Registrar an office or agency for the payment of the principal of and interest on such Certificates, as in this Resolution provided, and for the registration and transfer of such Certificates, and shall also keep at said office of the Bond Registrar books for such registration and transfer. 7. As to any Certificate, the City and the Bond Registrar and their re.spective successors, each in its discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the City nor the Bond Registrar nor their respective successors shall be affected by any notice to the contrar>‘. Payment of or on account of the principal or interest of any such Certificate shall be made only to or upon the order of the registered owner thereof but such registration may be changed as above provided. All such pay ments shall be \ alid and effectual to satisfy and discharge the liability upon such Certificate to the extent of the sum or sums so paid. 8. There is hereby created a separate debt serv ice fund for the Certificates, which shall be held by the Treasurer and used for no other purpose than to pay said Certificates, provided, that if any payment thereon shall become due w hen there is not sufficient money in said fund to pay the same, the Treasurer shall make such payment from the general fund of the City, and said general fund shall be reimbursed for such advances out of the proceeds of taxes levied pursuant hereto or other njoncys appropriated by the City Council for such purpose. Into said debt serv ice fund shall be paid all proceeds of the taxes heretofore levied for this purpose and such other money s as may be received by the City for the purpose of or appropriated to the payment of the Certificates. Page 6 of 8 It is hereby found and determined that the taxes previously levied in the amount of $50,000, if collected in full, together with funds appropriated therefor, will produce at least five percent in excess of the amount needed to meet when due the payments on the Certificates. 9. The City Clerk is authorized and directed to prepare and furnish to the purchaser and to the attorneys approving the Certificates, certified copies of all proceedings and records relating to the issuance of said General Obligation Equipment Certificates of Indebtedness, Scries 2002 and to the right, power and authority of the City and its officers to issue the same, and said certified copies and certificuies shall be deemed the representations of the City as to all matters stated therein. 10. The officers of the City are hereby authorized and directed to prepare and furnish to the Secretary of the Treasurj' a statement meeting the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986, as amended (the “Code”), by the 15th day of the second calendar month after the close of the calendar quarter in which the Certificates are issued. 11. The City shall not take or permit any action that would cause the Certificates to be “private activity bonds” within the meaning of Section 141 of the Code. The City shall comply w ith the rebate requirements imposed under Section 148(0 of the Code and regulations thereunder, including (if applicable) the requirement to make periodic calculations of the amount subject to rebate thereunder and the requirement to make all required rebates to the United States. The City Clerk of the City is hereby authorized to make on behalf of the City all elections that h*? may deed necessary and expedient under Sectio*,; 148 of the Code. In addition, the City shall make no investment of funds that would cause the Cenificates to be “arbitrage bonds” within the meaning of Section 148 of the Code and regulations thereunder. All terms used in this paragraph 11 shall have the meanings provided in the Code and regulations thereunder. 12. The City Clerk shall furnish a certified copy of this resolution to the County Auditor of Hennepin County, and obtain the County Auditor’s certificate as required by law. 13. The Certificates are designated as “qualified tax exempt obligations” for purposes of Section 265(b)(3) of the Code. Page 7 of 8 moved.seconded, the motion for adoption of the foregoing resolution, upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February II, 2002. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor Pages of 8 r* •v#'REQUEST FOR COUNCIL ACTION FEB 1 1 2002 Cii i V ur UHONO DATE: February 11,2002 ITEM NO: Department Approvaj^ y /. Administrator Reviewed: Agenda Section: Name TomKuehn City Administrator’s Title Finance Director Report Item Description: Receipt of the Certiflcate of Achievement for Excellence in Financial Reporting for the 2000 Financial Report Attachments: • Notification letter from the Govenunent Finance Officers Assoc., dated I/2S/02 • Sample news release. • Award of Financial Reporting Achievement. The City of Orono has been awarded the G.F.O. A. Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report for the fiscal year ended December 31 ,2000. This is the fourteenth consecutive year that the City received this prestigious award. The Certiflcate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. I would like to thank Assistant Finance Director Ron Olson and Payroll/Utility Billing Specialist Sandy Pettit for their ongoing efforts and assistance in again achieving this award, and the audit staff of Malloy, Montague, Kamowski, Radosevich and Co., for their valuable assistance, and the City Council for their leadership in supporting and encouraging the City to seek this award. COUNCIL ACTION REQUESTED: Information item, no action requested. wrwoMT.* »ooc»TMM:roAcm.«H GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800. Chicago. Illinois 60601 312/977-97X • Fax: 312/977-4806January 25, 2002 • \ •\i‘i 2 o Gilt The Honorable Barbara Peterson Mayor City of Orono 2750 Kelley Parkway Crystal Bay, Minnesota 55323 Dear Mayor Peterson: We are pleased to notify you that your comprehensive annual finan cial report for the fiscal year ended December 31, 2000 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The Certificate of Achievement plaque will be shipped to: Mr. Thomas M. Kuehn Finance Director under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, enclosed are a sample news release and the Certificate Program "Results" for reports with fiscal years ended during 1999 repre senting the most recent statistics available. We hope that your example will encourage other government offi cials in their efforts to achieve and maintain an appropriate 3tandard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Stephen J. Gauthier Director/Technical Services Center SJG/ds WASHINGTON OFFICE 17S0 K StTMt. N.W. Suite 690. WnNngton. OC 20006 202/429-2750 • Fax: 202/429-2755 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North McWyanAvanua, Suita 800. Chicago. ISnois 60601 312/977-9700 • Fax: 312/977-4806 January 25, 2002 NEWS RELEASE For information contact: Stephen Gauthier (312) 977-9700 (Chicago)--The Certificate of Achievement for Excellence in Finan cial Reporting has been awarded to: City of Orono, MN by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financi'*! reporting, and its attainment represents a significant accomplish ment by a government and its management. An Award of Financial Reporting Achievement has been awarded to the individual(s), department or agency designated by the government as primarily responsible for preparing the award winning CAFR. This has been presented to: Thomas M. Kuehn, Finance Director The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a construe tive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving approximately 14,000 government finance professionals with offices in Chicago, Illinois, and Washington, D.C. - 30 - WASHINGTON OFFICE 17S0 K Street N.W.. Suite 650, 202/429-2750 • Fax: 202/429-2755 WeeNnaiOf >02/4^2: I. DC 20008 W*,«. • t -n»-r•••>-•'• 1*1^ ■ 4^VCi^* The Government Finance Officers Asrociation of the United States and Canada presents this AWARD OF FINANCUL REPORTING ACHIEVEMENT Thomas M. Kuehn Finance Director City of Orono, Minnesota yVv Au*ard of Financial Reporting Achievement is presented by the Goverrtmem Fimtnce Officers Association to tJse individuaJ(s) designated os instrumental in their government unit achieving a Certificate of Achievement fir Excellence in Financial Reporting, A Certificate of Achievement is presented to those government unitt whose annual financial reports are judged to adhere to program standards and represents the hi^sest award in government financial reporting. Executive Director Date January 25, 2002 COn»ir->,t *<ccTiti|Q REQUEST FOR COUNCIL ACTION PEB 1 1 2002 Cl IY Ur Otiuivn Date: August 8,2001 Item No: Department Approval:Administrator Reviewed:Agenda Section: Name: Title: Stephany Good Chief of Police Item Description: Request to dispose of surplus vehicles Exhibits:None DISCUSSION The Orono Police Department is interested in disposing of vehicles which are no longer in use and/or not able to be utilized by the Police Department. This includes replacing one 1999 Ford. Crown Victoria. 4 door, squad car and one 1993 Ford, F-150,4x4, pickup truck. Both of these have been used os emergency vehicles, but are high milage and are being replaced. The replacement of these vehicles has been previously approved as part of the 2002 budget. Significant maintenance would be needed to keep these vehicles usable. The Orono Police Department has also obtained a 1966 Pontiac Bonneville through DWI forfeiture. City Attorney Ken Potts has notified the department that the forfeiture action is complete and the City can take possession of the vehicle. The Police Department has no use for the vehicle. COUNCIL ACTION REQUESTED The Orono Police Department would like authorization to sell by sealed bid the: 1) 1999 Ford Crown Victoria squad car 2) 1993 Ford F-I50 Pickup Truck 3) 1966 Pontiac Bonneville X :\apps\M pwin60\wpdocs\suc\counc tl let 1 REQUEST FOR COUNCIL ACTION FEB I 1 2902 CIIY ur UhUivu DATE: Febniaiy 4,2002 ITEM NO: l5 Department Approval: Naac RonMoorse THie City Administntor Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Long Lake Fire Station Final Plans and Specifications, and Advertisement for Bids The Council, at its February 1 worksession, reviewed the site plan, internal building layout, and building elevations for the Long Lake Fire Station. The review included the review of a proposed plan for providing space for the North Memorial Ambulance crew in the station. It was the consensus of the Council that the plans were acceptable, and that the project should move forward to the bid advertisement phase, llie Council also agreed that, if the plan for ambulance space was acceptable to the Joint Fire Station Construction Committee, the plan was acceptable to the Council. The Joint Fire Station Construction Conunittee met on Monday, February 4 to review the plan for ambulance space, and recommended approval of the plan. The City's Building Official is in the process of reviewing the building plans. He will complete the review by Friday, February 8. If the Building Official identifies necessary plan revisions, these wall be forwarded to the architect to be reflected in the final plans and specifications. In order for the project to move forward, formal action is needed by the Council to approve the final plans and specifications, and to authorize the advertisement for bids. COUNCIL ACTION REQUESTED: Motion to approve the final plans and specifications for the Long Lake Fire Station, and to authorize the advertisement for bids. larit i; r. et\WO fE5 M 2002 CllttrOHUNO REQUEST FOR COUNCIL ACTION DATE: Fcbruaiy 4,2002 ITEM NO: Department Approval: Naaic RonMoorse THk City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: "*aymciit Request and Change Order Number 1 for Soil Correction Work -Long Lake Fire Station Attached is a letter from SEH explaining the attached Application and Certificate for Payment, and Change Order, related to the soil correction work for the fire station site. The original contract amount was $217,881.00. The change order amount is $7,619.00. As the letter indicates, the additional costs that are resulting in the change order have been thoroughly reviewed by both SEH, who is the consultant engineer for the project, and Ron Kirk, the Project Manager. All work included in the contract has been completed. COUNCIL ACTION REQUESTED: 1 . Motion to approve Change Order Number 1 in the amount of $7,619.00. 2. Motion to approve the Application and Certificate for Payment to Ingram Excavating, Inc. in the amount of $225,500.00 I i 10901 Red Circie Drive. Suite 200. Minnetonka. MN 55343-9301 952.912.2000 952 912 2601 FAX arcktleclurt • engineering • environmental • transportation January 31,2002 RE; Long Lake and Orono, Minnesota Long Lake Fire Station Soils Correction Project. Bid Package No. I SEH No. A-BKVGR0201 .00 14.00 City of Long Lake Michelle Morse 1964 Park Avenue Long Lake, MN 55356 Dear Ms. Morse; Enclosed is Application for Payment No. I (final) for the soils correction project completed by Ingram Excavating, Inc. In preparation for submittal of this .Application for Payment, several meetings were held with the t ontractor to determine tlie appropriate final payment. Attached to the Application for Payment is Change Order No. 1 which documents some extra costs which were incurred during the course of the project. By way of explanation, if you refer to Item No. 4 in Change Order No. 1 this item documents the additional silt fence necessary to satisfy concerned parties during construction. The price for the additional silt tence is at the unit price in the original bid. Item No. 3 in Change Order No. 1 is for covering the surcharge with mulch until such *'i'ie as the surcharge can be removed and the project complete!. This was added to the project at a negotiated price with the contractor. The second item on the Change Order is for additional work associated with the contractor setting settlement plates on top of the sand building pad prior to placement of the surcharge. The settlement plates are necessary to monitor the rate of settlement of the sand so that the soil consultant, GME. can recommend when the building can be constructed on the pad. The pad is anticipated to be ready for building construction according to the current schedule for the project. Due to the cold weather, the settlement plates had to be redesigned by GME betore they could be installed by the contractor, hence the additional cost. Finally, Item No. 1 on Change Order No. 1 documents the value of some extra select granular borrow left on the site. In the process of constructing the sand backfill for the building pad, sand backfill would occasionally freeze such that the top portion of the sand backfill needed to be removed prior to placement of additional unfrozen material. The accumulated stock pile of sand will have value to the building contractor because the sand could be used as subbase for the entrance drive and parking areas. Ingram E.xcavating believes that there is much more than 500 cubic yards of select granular borrow left on site, but as a concession to the uncertainty as to the exact volume, the amount of e.xcess select granular borrow left on site has been reduced to 500 cubic yards, which Ingram is guaranteeing will be available. The unit price for the select granular borrow has also been reduced. Short EHiott Htndricksonlne.Your Trusted Resource Equei Opportunity Employer City of Long Lake January 31,2002 Page 2 The remainder of the project went pretty much as planned. The foregoing cost issues have been thoroughly reviewed by Ron Kirk, Program Manager who concurs with approval of Change Order No. 1 and final payment for the work in the amount of $225,500. We recommend approval of Change Order No. 1 in the amount of $7,619. We further recommend {^proval of Application for Payment No. 1 (final) in the amount of $225,500. Sincerely, SHORT ELLIOTT HENDRICKSON INC. / City Engineer ka Enclosures c: Ron Moorse, City of Orono (with enclosure) Ron Kirk (with enclosiue) Ingram E.xcavating, Inc. (with enclosure) li 'civiIVoyectsiMcv gyoup')bl(V|rO20l Wp ttr doc r'“ APPLICATION AND CERTIFICATE FOR PAYMENT construction manager -adviser edition AIA D(X.L'MhN I’ G7(J2/CyMa (iiisiimtuiiis on icvcim * skic)PAfiF ONI! OF I’Ains IX> OWNIiR:City OL Long Lake 1964 Park Avenue Long Lake, MN rRojwn’t Long Lake Fire Station Orono, Minnesota AITI.ICATION NO Pl-Rion IX); 1 PROM CONI RACroR:Ingram Excavating Inc. 18900 Pioneer Trail Eden Prairie, MN 55347 PRojFxrr NOS CONTRACH' DA I F. 1/30/2002 DKiribuikin lo; □ OWNER □ CONSTRUtmON MANACIER □ ARCIIITFCr □ CONI RAtnX)R CONTRAcn FOR gid Package I 1 VIA CONSTIUia iON MANAGER. VIA ARCIIITFCr;S.E.H. CONTRACTOR’S APPLICATION FOR PAYMENT ApplUMlInn is in;iilr Inr p:iyim*ni. as shown hrlow, in lonnniion with ihr ('oninai. ('.niuiiui.iiion .Shcci, AIA Dociimrm Ci70.V is aiuc hcil I ORIGINAL CONTRACT SUM ...............................i 217,881.00_________ 2. Nat Change By Change Orders............................i 7,619.00_________ X CONTRACT SUM TO DATE (Unc I i Z)..............I 4 TOTAL COMPLETED A STORED TO DATE.........S (('oluiiin (*f nn (»702) 5 RETAINAGE: joB lOOZ complete a __M__% of Omiplriccl Work I__ I hc uIulc*i.signed (.oniracior ccriifics dial to ilu* Ih *si of die ronir.u tor’s knowledge, Infor- nijiion aiul l>clief die Work lovcrcd hy diis Application for Payiiicni has Ixvn compicicd in ai cordarue with the ronirac t I)<h iirncnis, ih.ii all ainoiinis have* h.*cn paid hy die Cioniracior for Work foi which previous Cieriificale.s for Payment were issued and pay ments reciU^iitl^rom the (livner. and ilial cuirent payiiieni shown herein is now due coNfRACioR Ingrail Excavating Inc. 225,500.00 225,500.00 DNIRACIOR in| Todd A. Ini Mlnnea^a county oi Hennepin Suhscrihed and sworn to before Vice President Oatc 1/30/2002 -0-mc diis 30th day of January -x... (Coltinms O I I' on (i70.\) h. ______% of .Stored Material ((’.oltimn I* on (*f70A) ‘luial Itciainage (Line Sa ♦ Sh or Total In (ioliimn I ol (»705). . Notary Public: I* C.'r I I My Commission expires: | / 3 j /2005 -0- 6. TOTAL EARNED LESS RETAINAGE.....................* 225,500.00 (l.ino 4 'evs l.liic 5 ■|bl;il) 7 LETS PREVIOUS CERTIFICATES FOR PAYMENT (l.inc <> Irnm |>noi Ccriilicuic)......................................t..00 K CURRENT PAYMENT DUE 275,500.00 9 BALANCE TO FINISH. INCLUDING RETAINAGE (l.liu- X k-s,s l.inc 0) I____oa ciiangf : ordfr summary ADDITIONS DI'DUCniONS 'Uital changes approwd In previous months hy Owner ■Ritai approved this Month 7,619.00 lOTALS 7,619.00 NET CIIANCiES hy Change Order 7,619.00 CERTIFICATE FOR PAYMENT li. r*ccofdance wiin the Contract DtHumenis. based on on site oli.ser vat ions and tlx* data comprising this applicadon. the Constriici: m Manager and Arcliilcu ceriify to ihc Owner that to the Ik *si of their knowledge, infornaiion and lH*lief Ihc Work has p;f>gresseil as indicated, the (|ualily of (he Vtnrk is in accoidaiu c with the Conirau IkKumcnts, and the (amiraetor is entitled tt> payment of the AMOUNT CtKI ;i n*l) AMOUNT CETiTIFIED ...............................................| ^ (AttiUh e.v/i/z fuihnn ij omtmnl ivrttfuui tUjfcrs from Ihe amount €tpitiiett for *nituil allJigures t n this Apftlu afiou ami or# r/n* Cor/firn/ri/rr n Sheet tthit c han^tut o t imjtn ptt to the amount lerttJUui I JCTU)k(NI^)NXni^? X/ Ry: i r -VVC<U^ Dale ARciiirEcr: ' CONJ Hy:Date: rids Cerlincaic Is not negotiable. 1’hc AMr)llNT CERTIFfED Ls payatde i»n!y to thv Con tractor named herein Lsstiancc. payment and acceptance of payment arc without preiiidicc lo any rights of die Ownci or CopiracUir under this Conttact 1 rt IT"1 , * £ AIA DOCUMCNT QMOii • Amiiai lON AND CFitlil It All-’ Rm IWYMKNT • t ONNTMtniON MANAliKRAIAIsFR MMIION I m2 laHlKlN • AIA^ • • IIIF: AMERKAN INSIIK t> or arc Illirci\ I7ts new \1>RK AVENUF. NW. WAMlINCiTON r IH « mmmtO: lAMPiimtiimiHonipttni ntilMii UlA Immmdwrnmttjrrt G7D2/CM»-t992 ...t ••• U - . •».t. ^ • • *. ,m ^ m • , INSTRUCTION SHEET rv *k A;-' I>; »a Ail ’s'; r.-nj'CM.t. ‘M'kl.k.ATION A\I'^ ( FI. rinvl.Vi't F^.»K I A^ML's'l v OV^ I Ki. Cl U iS vl WAriFK-AhMSHR FOITK‘N A. GENERAL INFORMATION A I>«ku4tict; c.» \pp!k;hi.*m) .iih <'r;iir!t;iK I** *’.ivniviif i oti.ir jvik>:» ’>i.4r..I'.1111 1* t. i^* u^oJ *n ioniujiui )ti unit /.i \ liiMiiiKMU rro t^ oninui.itjun i fu't* 0 Kiinmifs .i:\ \r Iv i:'. J .j Pi »icvi '*.lr.u ^ ( or^iruuif.ii .i- m\ :kK i^a u>\U i »v ki Pur vmk .i- . . .jnMiii m- ;i:k! \\1k*iv n.vJfpK- c oiuunor- luw vlnctt At:. wiTiKfUr witli liir » iwiiv: PriK:*;.!uiv' t*ir ;!i«n ,uv i.um-j \r. \\\ I »i»t iinicn' \.*»l t A;.i »!v rhc ‘ i.n.r.i» r !im » ipsTjiKtiMt'. ( mhs|h»;tioi, Mjn.i^vr \th isc*i hJilion. j I uiii ii B. COMPLETING THE G702/CMa FORM: Atlci ifii* hj-* v»mpU*t. v' AIA r>OviinKnt "hrrf '«nn!i!ur\ inturnMii.>r. Oi-mL! ?k* ir.insffirt\l lo \IA DiifiiiMfiu ‘ 'pplj .itior .mJ i . riifiv.iu- lu* Pim mv:ii .t»nMnK !i..n -icK imm l Oiiu'ii Till* i t>n»f.iwti‘r shoul'j Mt:n ti oj\ M.i u.i\f 11 jnJ ^tihrnii it !»‘t*r»h*/r v.iih t . the i .*ri ai’il .\T. hate: Till V nnvt'^'.Ktiofi M.i.j ivic iinil Aiv’ iicti ifs icw (."oJa \l;i :jjkI (."o *. .i;*J if iIua .irt j<.v tpt.il -Ii ti»ni;av*ft the 1 am* IxUkak for iMynv^..- oi; (Tie I M. lu t.on<i;i,np>n M.m.i.viu .ma Auliitnf ,ufiu a Jm, rcni aini.nni ih.m ili.it spoiled l«»r. purMi.jiii i(* Pai.ivi;iph> ' .iiuf do ni (Wit TIk*' ‘h iiild tiun mifi.il jli fi;;urc** «»ii i M.« jiu! h,i\ c U*ct. < h.ni*id K» t'inform to iht .inKuint vvmhfil .ind .irutfi .in c‘';piai;.ai )n The innipkicj \|j and ^h;Miv. ht* lufNv auf J to i!k <.»\\ nt: C. COMPLETING THE G7C3 FORM; Heading: 1 ho mforruiion shoulu ht ^(^inpIcuO to lx* o*ioisu 'ii with simii.ii mfornijtioiMm \l \ I >o.iin)tnf «.“t J r\i;« Applk jnon .ifivl t.trulV.itt r I ax iiifiit liofoiriKtum Mjn.i^rr hJifion Columns A, B & C: 1 hot ..ol.imns should k* ^ umpititv! ?»> iJentif^ mi! ihi i.iiio'o p.^rn.in^ of itir PioxAt and iIkit sciK*diiftJ \aiiK coiisisurii ah tin* schtJuic of \ sunmmtJ to thi* Arihiifci .11 the* (oinnuiKtnu ia »•! the Pioitvi •»] .0 ‘uhscMunali .iiliu.sicd Mu* hu*.4kil Avn m;i\ f»t- h\ svwtion^ ,»f ifu >X\iik or h\ SuIkonirjvtoi'* ;aiu. hIkhiIJ icnuiii » onsisu*i>! !l»i ‘*in»hout the l*i'»lt ‘i \liiliipk* puiTN >li »uid fx* iisiV wlun »iA|i!ircd (. olumii ( vhv.iik! iH* •^iiht'it.il' vl :a tlu hotloni u hen r.ioa ih.in one p.rji o lord .mJ toi.iied on the l.oi pan. Initulh . i!to total should iA|iuI ihi ii.ipiul i.omravi Sun* riie toi.il of i .ilnnar i m.i\ h*. .idiii^u d Pv ( h.inm <)f dei> d*.iiin>; the* I r.iiiv; Column D: I r.ift m !ta* (o.unn. tht .an uini tv*ruf'Ivu J wuik voictei! !»v :fu* pren lotir .ippiitjtita: uot.nnn'. (» .s I. ii. Uk pifvious.ipplii.mo!:) v.i!iiv> horn itihimn I tM.itvTi.iK I’reMialv stoud' horn ihv ptwious ..p*Mt jiion should nn |.e ,-nui*eJ ir* o ’lunm Column E: F.niei hm i!*r \ aiiic ia \X ork 'omipliifO .1: ifu imu* oMta*. .ippfu aiioi: nu Uidnu; flu* \ iilue oi m.iteiiah iivoiiKiraitd ttito ihi proitvi Mhich wvu h»»ttd on iht pii*viv)u> .ippiitauun ur*dt- MaitruK iTex-ntli Koliaan Ft Column F: l.mer liert* liu v.ilje ot MateruK Treveruh sitirtd tot w lm i: p.iinuTit 1^ v:>'la T»k toul .»i iht lolutr.r. nrunf i>c icvak ulaicil at tlit* end ot i jwh pj\ ptiioj lhj> value vnierv PoPi tTuirnal'^ ne\v|\ 'iti»rto foi utiich p.iMhen; n« *‘oue.ht and i.uUTials piexioiislv Motei. imikI: im. not \ri itKorp4»r.m J mti. tfie I’roieii Mere fuwheia Im the ifwtier K»r stored maieuals d^»e^ no! lesith in a cUcljv tton from thus column Onh as mjterufs arc incorp.'laud into the hmivei is ifuir \ aideduct d Iroin r:n- vokiini^ aiul iiuTaporauJ into eulumn I .Work x om:'lrUA.'-Thn tVnoJi Column G: h»iiei Iutv the naa; of o»lij!?)r ‘ 1) V and T 4 ak ulaie tlu per.etii. yv i onrpk icd ‘n divkhn;; coluinr c. |v, e.»lumn C. Column H: l.nier heu the dilleu he e he*u een adiimn < tselu duleJ N .iliiet and v« »lunn 4. iT*»ial (oimpleted and stoud i. • ikur) Column I: Ili!< v *lumt» is nortn.ill ’ j>e4:. onl\ lot . ontrui*- unetv 'arul.le iciamaue is periMitecI on a lim iten' '*'j'.:s it need ' »i ht- eon pkiet! 01 piofeeK ufteu a %«m>t.int rv!aii..;c't is witlilieki hon. thv o^ irrall a.e.iia.T amount Change Orders: Mtlu'U^! i.hang:' <>rcict' ouild he itu‘o»po:aieu In :he svtu vmle oi v alne*' e.u h nne a (‘huruv Order e .idd;d te die rioie- i fivo n no: iio:;n.il!\ done I s uip . c Older- are lised se-p.iruteiv e.nirer on fheir *'\vn form 01 ai Tfie itid ot thi ha-K sOivdule TIk* aamuni < • ihr oiikinu! vcnnaei .ivl|u-teilt ha me Oxli fs i*-. ik enie.\d in the ipivi.- rnate i'K..:ioi; ei r’l • v,“"oj I'Ntj lorm * * Construction Change Oirectives: \tn »urii* !i.n m vltspi.ie thai h.;x e Keen i:>eludeii j:r r.omittu :io»* ( h.In^^. " *rcci:'*e»> sh jjvl - * 1 V , tnu’ tft^ iu moir I ttanut Oideis Uncueic :e:r..,in.rt: m dispuu- dn.uki he wle..|i vorh .n ir. J*iiiai: aj>»i D. r/AKING PAYMENT TI.C O-.M'tr ,.v.uK‘ m..U- p... r.vn: j.kuIv ihr 4 .>n t'.c . v “.i;kM .-.v ihr . ^ \ ;.nP \». hiu'v. on \ .>o.timcnt (. i»2 a Ma. \;»p'ie.ii?er and v.ntitivatc to: Pa>i:ieri. ( 'un’-ui*ion Nkir.Jk’st -XcK iser hdiiion The ^ ‘ ' C oiiiU'.i.t: ^';l^nu•lu .puuio i>».i Jv nuJc u .'in o;iier p;i :\ linle.. . v.if-cjliy 8/92 CONTINUATION SHEET AIA DOCUMliN I 0703 (litsltucliim.s on reverse side)PAC.F OF I’AtiFS AIA Docutiicnl G702, Am.lCATION ANI> CKRTIITCATK I’OK I’AYMENT. com;ilnli«j( Coiilrm im's signed Cciliriexilon, Is aiUdicU. In lahuUilons K'low, amounis arc siaicd to die ncarcsi dollar. ll.se Column I on Con’racis where variable reiainage for line Herns may apply. Am.lCATION NO AITI.ICJVI ION DATH I’l RIOl) TO ^Rciin i-irr.s pRoji-cr no 1 1/30/2002 S.E.H. A-BVVGR0201.00 A II c D E F Ct II 1 I WORK COMPI.FTFO MA1F.RIAI..S ■^vrAi.RAI.ANCI: lo riNisii (C - O) liHM NO.DIUSCRIin iON OF WORK SI IIHHUI l-n VAUii;FROM i»rf:vioiis Am.irAi ION (D ^ I) THIS 1*1 RIOI) l»RF.M.Nri.Y STORhl) (NOT IN 1) OR li) c:OM(*l FTFI) AND STORED lO DATE (D • E • F) % (<* + C) RF.TAINAGE (IF VARIABLE) KATE) 100 MobllizaClon 10,373.20 .00 10,375.20 Oo•10,375.20lOOZ Oo••Oo200 Clearing 3.000.0C oo•3,000.00 .00 3,000.00 lOOZ oo•oo•300 Grubbing 3,000.00 oo•3,000.00 Oo•3,000.00 lOOZ s•oo•400 Topsoil Striping 14,254.50 oo•14,254.50 oo•14,254.50lOOZ oo•oo•50d Construction Rock Entrance 1,000.00 oo•1,000.00 .00 1,000.00 lOOZ oo•oo•600 Surcharge Materials 18,596.50 §•18,596.50 oo•18,596.50lOOZ oo••oo700 Unclassified Excavation 11,902.80 ,00 11,902.80 oo•11,902.80lOOZ •soo•800 Granular Borrow 153,802.00 .00 153,802.00 §•153,802.00lOOZ •soo•900 Silt Fence 1,950.00 oo•1,950.00 •oo1,950.00 lOOZ .00 s•Change Order 1 1 7,619.00 oo•7,619.00 .00 7,619.00 lOOZ .00 .00 225,500.00 •oo225,500.00 oo•225,500.00—oo•oo•AVFirim. NW. WKMIlMrntlN. 0£. 2UW6Sa9i G703-1M2 CAIITIOW; ItoualiiiuMMBw mi ortrilrMl AIA rlriciirwttit which hn*l^l^e^^^l<mpr<nlBrllr^ lid. All <wtfllrwtag«rrr^lfwtcfiwiswwlB riot btelwctirtdiMi riMiy<>ccufwt>ttrrlr>c«iro»ril« art raprodiictd. ^ --- . INSTRUCTION SHEET FOR MA DOCUMENT G-(i3 A GENERAL INFORMATION 1. Purpose and Related Documents AU IhHiiiiiciii \p|iiiL.iiuii jikI CA.’iiitK.iii f«ii Fjvnicni. i'' !«• I k* iiv.tl *n «oniuiKiioii with .\L\ I>*»iuiik-'II ( iiniinu.ifMin >hi\; Ptcw il«Rimicnt^ jii* !•»! iim: tin wAcrv the C h.*'> .i iJiivt i Ai:k*c»iu*iit with ilu t h^riv! hitu vcllllc•^ l»»t ihuii au* j ,n MA f^Riimcnt \J*»I CK'm.v'.ii ruimliii. iiimi! ihi*( oniriL i l»»r CjunNirm fion I*>h“ F/litiiui 2. Use ot Current Documents I he UNc; '‘hoiiUI Minviili iIk ALA. un Al \«or .i i M\ IR r uimn*' U'»: io ik-iemiim- ihc »iincni t ilition 4»f i%n li tlm. it 3. Limited License (or Reproduction MA I)<KiimL*ni |v j t<i;%viiv:fiu*ii work ttuI mj\ n*.. In ivjihkIui«»» c\ic:pti*ti iroiii in Mihsi.intu! witiioiit cI k* wriiicr |kt no Moii 4>f ihi AIA Ihc iloiumcnt n inictiikil ii* Iv uhi! j'* :i i(NisunulWc —that is ilic tinitnul «l«KiiiiKni pim luscil In the iisc-r is •nterukil to tx- c«Nisiinic(l in lilt tour^t ol Ix'iiift usixl ’nifii* is n«i iinpiittl fK'rmi>M<m to repiiK.Uiic iln^ tliKtimcnt no*’ iIik*' rTifin*»oshi|' in 'riu.* Mnvov.in Irotitiili* ot \rihiirtis innkT *ifw hirthcr iiithiN to f\*(TnKhi»v .\ iimiitJ luniv is !iv*n*hv >;*^aniol ii*l.ii? pu .‘tasnrs ttt rtpriRliKt 3 n^xi- rnum of icn '.opu s of ,i coinplciol or rsciiiicxl (’•’’tH Inn onl\ for um.* in ioniKviion with .i p.ina uLn F‘ioitti I untuT rco:*K.hKinins aic proliiniiol without till txpicss wriiii'r immission of iht .MA B. COMPLETING THE G703 FORM: Heading: Tho Uifonnation shoilli! I k* lonipiiMi-it in a in.inncr lonsistcni with smii!.ir mfonn.inon on .MA iRKumfiit (»’*nj. Appliiation iil r.criirii.iu* lor P.n 1111*111 Columns A, B E C: Tficst lotunms shouKi I k* iompU ’ttil h\ iilctitif\in>; the x.inous p«nions t»f the I'iok*vi :nni their ■sihiilnlci! %.ilui*s lonsis cfit with lilt schinluk of i.iliics miI»?iihuiI to the .Artliititt at the 4omnicru.t*mi*m of ttu* Fri»ii*ci js su!»Ni*Miii*nil\ ailinsiol TI k hn-.ikilown nia- I k* liy si*t iHHi.s of till* ^Xolk oi In SuI kotiti.Klots .itui shonUI ivriuin loiisistcnt thiiiu>:ii<iul the l*iOK*tl Miiltipk* p.ipo siMtnld I k* iistil V'ticn reifiiii ,iJ A^tuiiiiii i*. thoiiUi I k suUirt.ik'ii ai inv iwHtoni wfu-n mote niai» '»iie p.i^;t is nst.ni ano iot.iK**i on ttu- l.ist paei* Inttialh. ttin mmi sni»i,iu v ,<• onj*inaI Contrai l Sntn The total of loiunin C nun I k* ailuisiol In C’hanet T»uk*r*‘ ilunMj* tin IN ok l i Column D: F.nu*i m tins o»liimn tin ariiouni of iomplcteil VXoiL »o\e«eJ h» ttie pieviou' appliiaiion uoiutims |) Mi T the previous appiiia* lion) Values from column F i.Vlaletiais I’lesentlc Siotech ttom itie ptevimis appikaiion shouiil not Iv enleiei! in this ioliimn Column E: Enter here the value of \Xoik iompleieii at the timr of this at)plic..iiion imlucime ilu .alne of nuiieriah i oqiorateil iiv the pu )eet th.ii were lisicil on the pn*v ious appiu aiion unikt Materials Fresenilv Sioied KtiUimn F» Column F: Fnter lieie Ihi value of M.iieri.tls Presentlv StoiecI fm vshich p.mnent i* sou^fn Tlu |oia! ot the column must I k recalc utaiecl at c c’tui of e.ich pac iKtiod Tins \aine cocei*^ U‘ih nuiierial.s tiewlc simccl fi»r which pacnieni n scni.ehi atui materials pieviocisiv sioieci which aie not vet iiU'orjKcrated into the f'loiect Mere pavTiieni hv the thvner lot sioied niatenals docs not result in a cknlnc non horn this coir im ()nlv as fr afe* rials are incoqioraied into the l-:o)eit is ihe*i value cktiucted from this column and incoi|v»rati*d iniocolumii L i vXcuk Cc»mf>letc d- - This Peiitid i Column 0: Enter here tlu-lotal ot columns I * E and F C..ilc ulaie the |Ki«ent.ict c«unpkiecl h\ cliviciiii]4 c«iiumn (• In cohnnn *. Column H: I-.nier here* the clifkienc c lK*lwcen c i ilumn 1. iS heduk-d Value) .mu! c olumn G i li»lal Completed and Sloii*d to Datei Column I: Tins ^ Cikmin is tiofinalk used onk for « oiiiia* is wtieti v.iriahk* tetaiiu>tt* is jx*rmittcd «in a lirii**ile*u I ua.sis It need not lx- completed on prniects where a constant retatn.u;e n wi(hhc*U! Inim iIk* overall contract amount Chsngo Orders: .Althoufth Change orders could lx iiicoqvorated In c harv>*in^ the s.licnluk* of v.ilucs eac h lime a Cha*>j{e (>rder is added to the ProiiKt. this IS not noniullv done I siiallv. th.ink ’f <*rde s are lisinl sepriiaielv either on then <»wn (rtM k*rm or at the «*nd of the l\ts»c sdiedule The* amount of the * ineiiMl c * inti.n*! adiusied In C‘han>{e Orders is to lx* erilered in the appropriate Icxatnm on the ii“’0J i m Consifui n.m ( han);c* I^iri‘iti\es Vmounts not m dispute tliat have lx*en imiuck'd in iaitistruc iiorv Chatu!i' Diivclives should lx iiKoq»i»ratc*il into one Of fiion* riiaiipe < t'dnis Vnounts teniainin>t in dispuie siHuik! he dealr w ith a» conlin>i to |*ara«raph “>in.\JUI 7i6t* /o//o/r//#k^ r* an e\vm//i/e o/ u ijnUiiitutimii V/h*i*/ Utt /lont* m pfxnih \s no/c* i'ktt Jollu* nmointis sh^urti ^h 'Ioh u >v JiH iHn'Jintnv fUity*uM*s nith itud tUx not t'.tU tuU’d Kt niU*0 m iiutl ittuMnu inm t**s7> r*i I , fTiSI sO WORK rtwjRiiTn IMSC.KI* Tl'*s «il VAORK Sc Mini tri' veil I I ClATIRfC.s mtsisiei I sTv^Kfl* C’l'llc CtlON I <il*sRtRl >! ,\4*. IN I • • IK t f « THI N l<)! s • I'll* St •n . I I T* lUl »ocifirii r* CM/ 'Mil ? h; licit •I*.I .1 t. • c. • I iicrcNi e TO IINISM n - (•! tncr.Ai.r «P VARiClUli Kcfli 1 i rurj. '9\ur\y feARTfi iUJWE.R :*CT^NiS, Uto.U ctm* 4 cac.' FKvni,,IAJE^?!^V? a e> <i) c c if o c O o \y 0 o \opcc o 5,^ £> o 0 $ O \ao lap y» 55 o O O 55 O O o ®025 2/5/2»5 "LO.oar hiftnicthm Vvrvf re* fwYf 7 ‘h ti i>*XAi*dimd 1 1 CHANGE ORDER MA DOCUMENT G'Ol OWNER architect CONTRACTOR FIELD OTHER □□□□□ PROJECT: Long Lake Fire Station (name, address)Minnesota CHANGE ORDER NUMBER: DATE: 1/30/2002 TO CONTRACTOR: Ingram Excavating Inc. (name, address) 18900 Pioneer Trail Eden Prairie> MN 553A7 ARCHITECT S PROJECT NO: S.E.H. No. A-BKVGR 0201.00 CONTRACT DATE: 12/4/01 CONTRACT FOR: 3^^ Package # I Site Excavating & Engineered Fil The Contract is changed as follows: 1. Ingram guarantees 500 c.y. of select granular borrow left on site to be used by Phase 2 contractor 500 c.y. 0 $5.00 per c.y. 2. Settlement Plates (see attached) 3. Type I Mulch over all areas disturbed by Phase I $2,500.00 $3,960.00 $ 889.00 A. Additional silt fence 180 ft 0 $1.50 per ft.$ 270.00 TOTAL:$7,619.00 Not valid until aignad by the Owner. Architect and Contractor. The original (Coniraci Sum) (Guaranteed Maximum Pricei »as ..........................................S 217,881.00 Net change by previously authorized Qiange Orders......................................................• .00 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was................I 217,881.00 The (Contract Sum) (Guaranteed Mxximum Price) will be (increased) (dsDOOBCk 7,619.00 (unchanged) by this Change Order in the amount of.................................................S The new (Contract Sum) (Guaranteed .Maximum Price) including this Change Order will be I 225,500.00 The Contract Time will be (lOCIOPClOOtmxaWBCl) (unclianged) by ( ) days. The date of Substantial Completion as of the date of this Oiange Order therefore is NOTH This Mimnurv i!ih;% noi ctunKo in ihc (AHiirxi sum. (Uimrau Time or (luaramcwl .Mu.Mmum Price which have hevn auihuri/ecl h> lAiiismu tiun Change Directive Short Elliott Hendrickson Ingram Excavating Inc._____ City of Long Lake____________ ABIHITH iT (lINTRAt.TOH OW'NKK 10901 Red Circle Drive_____ 18900 Pioneer Trail_________ 1964 Park Avenue_____________ Mioflg^onka, MN ^5343-9301 gdyn^P^cier-MM-j -55347...... Long Lake, MM-----55356------------ nv ___________________________- "77 ' ! r~ I Todd A. lngMilf7 Vice President DAI H /15 (j .y^C) ^ date 1/30/2002 ____iMTt_____________________________ CAUTION: You should sign an original AIA documtnt which has this caution printed In red. ____ An original assures that changes will not be obscured as may occur when documents are reproduced. AIA OOOUMDir0701 • (:HA.NOE iWDeX • IVM* EDITUIN • AU* • tlVM* • THE AMUIH.AN l.NsTITt TE AECHITEt.TV l*.« NE« YtlUK A\X. N.NT. «AMILSOTt)S. DC Jl»ll«> 0701—lW7 WMWaNO: Unuc inne gA wiiarlns viiHUiE US. tof»ti»w neiirt W Ugal pwmbiAIih.I INSTRUCTION SHEET roR AiA Doci \if:\T cnu. ciiANr.i* okdkr A. GENERAL INFORMATION 1. Purpo8€ Hi > tliH *r.KluL 1 ti.i ir i» ll.w V* *f k ..JCK v * I Ji • «»' U’lHwr.v. \ivliiU i I .»inl i * .nlrn U •! t a« IIm ii o ml pKtcJ <.“'M fi.iiit iiufu.k.'t * .UKv;iKii» all iliv. •” tl»c uu'iuliiiu mv ' m :1k » Nim <».r i«iMt.iniciU I’ ll t < .iiikl ( I fine 2. Related Documents ll’i> U»H iiinufi A.»' |;u;un J U*i ihc aiuji.-; :IU‘ urn> >•! \l\ ‘aeiK-al . *nOii:*»n> iirM pnhli-^reJ ii' 1“N^ uu^.kIiiiu AIA Umiiiuni \J‘M liem-tal (‘(•iiilinMiLN »»i 111 ».:*n:i.ui ’' i i •m>nuit:ov aii«l ihe >;e!KT.il vi>iKiiiu*ii> itmtatTKil n MV ikHii:i>uUs \m“ aiH! ViP 3. Use of Current Documents I’fMi itMiMiiu im \l V c.v^ uifiun. he ii’H.i <»him.M iIk VI \ an VIA oiii|)»iiKni»fiapu r t»i a aiirehl AIA lAKunKiit'* l*fkc U>i i«f Jticimnic il»i iiiritiu v\IiiM»«i c.ii M .iiHiiiiK’n! 4. Limited License for Reproduction MV liiH'atiktH (♦"‘•I 1*% a • i lyhie J wmk anil riiav ihi Iv lef^nuluteil nr eXvcr;Meil man in '•ii’i''t.inii.*l .'an .\iifhjiif il’e ,vnni'‘* Hoii (ii fl.e VI \. 1(pfi| Jinnmui: iiik'UlfJ «• JX j'^.a.l .l^ .i *.»ai>iiin,ihle liie kuiuinal vkiuiiu.ni piuvluvii In fl»c u'h t i** aiienwIcvJ u* fv«(•n'>iitiuii III me vnti'*!.*« I Umu im J Ihcte l^ 4i<» )ni|’tiiJ ^kinit.vMoit iii lepiMifiue tlm vkn. iniciii. n»ir vkv^ mcmivrniin in I he Vnunean InNiiUiu «i| VnliiiLits v'onk'i im Uuiiuf ii;alu> I*i tcpiocUiii :hcm V limihal liitiiv ,s lull In ;ur.iiiiv J !• i i fail j'lin Iumiv f. * iq'i.nluiv a inaMnuim t»i Un e**|)ir> i>i i etmipktcu ‘*r iwciuifJ «t*ni hni i#nh :«u un* ai . niji:4.i i!i-n w all a l aiumiai Pnai^i B. CHANGES FROM THE PREVIOUS EDITION I iiliU ;l 1 pie' Kiti\ ciliijt .n :lu I‘’h" cMiih >n » i Vi V !>• vuukp.I » Pni renliires ihe '•lur.mm s • .| ilv i )w -.ki. Vk tiiii 11 tniif ( •tutui%U>r i«ii luluiiiv i liaiicm liilH nuile‘ker ilu < .iiiir.ii Ml x ,a'ivvi«*iM'Mih .tix|Maekl itmi’^ u< Ih.- 'vuIlJ iiterwanKs MunilJ lH‘eite;Uvl th;.uiuli iIk tiv*..| vl V IVximeur 1 oo^tra* ftiin ( h.iiu*e C. COMPLETING THE G701 FORM 1. Description of Change in Ihe Contract liiM II .1 Jetaikil iliMripru'ii »a ilk* v?ian>;e Iv n:av,u.' m ihe CiHVr.ier In ihix < l:.iiuu.* i)i\!er MK'liuiinu am I »ra\vftu;', etnuimetitH i»r I'thei mpi'«M:inu vlaia v la:ll^ :h». xi itH. *»i ’he «_lunuc 2. Determination of Costs Itinii ihe !« Il♦‘vl!lu• ii iMiiii.iii* n in ihe hlaiik» i>r< \Kk’J .au! >ir ke »iui the* leini'* in paieiuhes.*' that ii». *n i ;;i|!h ai iIk t»r'uni.il ♦ iiin.u * >inn 'a (ni.ir.iniuU Vla\iimiiii Pm e. h* thi Ki i'ii.iime In puv,mihtir:n.il < iianui i )fijeix .|•^}Ie• »ha: ihi" iiii luli.vk vhanue»> authfn/evl In \ »*miiutt<Ni ♦ funui Due-. :i\i* ;iiikx> Muii 4 naiijn* na> m tWt|iieilll’. !•» »n ipc i .mir.ivl.«r iiul ni*aiU;l ..s i » haruv ni*kn. * i IJh Ciifiiii xiiin < a..ii.iniei .1 Via .^ll••ml l*rk\ pfu*r U/ Piis i liiim»e ‘hvle*. tP *he .iiii«'U!u .ii j.i* M-.t'v Jeiu“an ;l .im n ihc 4' ‘iiir.iv! vim i<i litiarmua'il V|.iMnut;ii tVue «.;«l ei ’he new ( ..•nn u: '‘lan. i i ;iu,i.li.ti eti Vla\; iiun» f*ru e :i\ .u.l|i>:e*J In fhi'* < iMimi • »:.ki 3. Change in Contract Time :.:x4 i fhi Hiili.wii'U iiif« iM .ipi ai tt il'.e 1’Mi‘k' pnaMe;*. hkI -iriki h;i »he tiTtiix n paie’Uiu m.*" it at U- ra l l|^ph »i :lk ana am! fj »!.i\ * . .| r|\ iiu u axe ' a vk*» k in., if anv m iIk * •tiurail l iiiie iiiil ’n i.ii J.iii I •'iini..nn;tl % ^ i.uiii ium. *tn .'ihtini:,am ai! ii>imn*a eik ; t«\l 'n ilnx i hinuf. Owv D. EXECUTION OF THE DOCUMENT VV fun flu • w.ii 1 \ft ah .! n i » nn..* ha f /.r \-*xlu ! ..ukeouni i-n '»»% »; if’Cw n* h*. nuik' .n t\ % • . i.rr.h i !uhail am .uta.xinH.' i* in ifu- Pihv k.h t viiiii«*i «in.,i,ii;ieej Vl.ivaitiiin l•Mve^aluii ‘'nirn* feiu. n*e<i“'M iNm iirae.i *l.«jiik!l\ i Set niw a in inpiu .4te'n lin* t\v*j lurtu’* aia* ti'e Vuiutcii. euh. a wf‘. .ii» re»..h > .in r*.*iiul 1/94 p I jui^i |r h 18900 Pioneer Trail Eden Prairie. MN 55347 Tel: (952)934-0917 Fax: (952) 934-0901 Chang* Order Request Jiinuaiy 23,2002 Short EMott Hendrickson Inc. 10901 Red Circle Drive SuKe 200 Minnetonka, Minnesota 66343 Attention:BradReHMeck Pro|act Manager Reference:Long Lake Fire Station 8EH No,. A-BKVGR0201.00 •TTTT?; M T^T.Tf =1 :1 • •:: 1 1:: I 01/18/02 Dig holes for settlement plates, but GME could not put in because they did not have proper poles. Backfilled and sent operators home PC<400 Hoe, 6 hours (g| $175.00 per hour 06M Dozer, 6 hours Q $155.00 per hour TOTAL: 01/21/02 Dug and iristalled settlement plates; PC400 Hoe, 6 hours @ $175.00 per hour D6M Dozer, 6 hOMrs Q $155.00 per hour TOTAL: TOTAL THIS CHANGE ORDER REQUEST;$3,960.00 ill I laMytifttirrMf m $1,050.00 SS30J2Q $1,980.00 "il.050.00 5930 00 $1,980.00 I I r L tiC rr\NQ REQUEST FOR COUNCIL ACTION fEtt ‘ 1 2002 C»TY Ul- OHONO DATE: February 6,2002 nITEM NO: Department Approval: Name Lin Vee Title City Clerk _____ Administrator Reviewed:Agenda Section: Licenses Item Description: List of Licenses for Council Approval RESIDENTIAL KENNEL LICENSE 1.David and LuAnn Runkle 2684 Casco Point Road COMMERCIAL KENNEL LICENSE 1.D. Brian Fulmer (The Dog House Boarding Kennels, Inc.) 3505 West Wavzata Boulevard CIGARETTE LICENSE I. Steven Corl Navarre Liquors, Inc. 3421 Shoreline Drive 2.Kenneth Galloway Wayzata Country Club 200 Wayzata Boulevard COUNCIL ACTION REQUESTED: Motion to approve/deny the above listed licenses. .nil ■ J I I; 4 ■ I ■ : I 1 M i KENNEL LICENSE APPLICATION Effective January 1,200^ to December 31,200^ : J^AViri 9 'Lu/2aju L/OtajJ. ^_____jitv an/zi Mailing Address (if different): (include city '9m. /7)/y- Phone: (home) - f/7/* 7 residential Kennel License Fee: $25.00 (payment must accompany application) Maximum No. of dogs to be kept at one time: v3 (over 6 moDths of age) Purpose for more than 2 dogs: Dogs normally kept: inside t^ennel structure o6»Y COMMERCIAL Kennel License Fee: $150.00 (payment must accompany application) Name of Business:__________________________ Business Activities: (example: boarding, breeding, veterinary care, retail, etc.) Normal Business Hours:_________________________________ After Hours Contact: (name) (phone)_ Dog runs/exercise areas are: inside___^outside__^th The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigned hereby grants the City permission to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigne agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. Applicant Date fnr City Use Onh . Kennel inspected by Recommends: Approva l t _ Denial Date UU^lC)'? KENNEL LICENSE APPLICATION Effective January 1,200^ to December 31,200^ Owner:D.^^rlan Fulaer Property Address: 3505 W Wayzata Blvd_ _Long Lake (Orono) MN 55356 Mailing Address (if different):. (include city and zip) Phone: (home) 952-A76-1320___________(work) 952-A73-9026 residential Kennel License Fee: $25.00 (payment must accompany application) Maximum No. of dogs to be kept at one time:____________ (over 6 months of age) Principal Breed:___________________________________ Purpose for more than 2 dogs:__ Dogs normally kept: inside kennel structure COMMERCIAL Kennel License Fee: $150.00 (payment must accompany application) Name of Business: House Boarding Kennels Inc_________________ Business Activities: boarding, groonln?, training, retail pet supplies (example: boarding, breeding, veterinary care, retail, etc.) Normal Business Hours: 8A>; to 12 pm & 2pm to 6pm m-f 9AM to 12pm Sa_t 5PM to 6PM. Sun After Hours Contact: (name)D Brian Fulmer (phone) 952-476-1320 or cell 6I2-67Q-9794 Dog runs/exercise areas are:____inside___^outside ^ both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigned hereby grants the City permission to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. ^—» Applicant zs\en Date Far City Use Ontv y Kennel inspected by Recommends: Approva l y Denial____ Date O fK/osy ■ 2. 3. 4. 'csw APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES R3CSWE0 FEB 0 7 2K2 Mailing address: P.O. Box 66 crv yt noo.vrk Crystal Bay, MN 55323 (Ordisaan Nt. 1M> Stcaod Stritt • Adofttd 12/M99) Make check payable to: City of Orono FEE: $100.00 (February 1-January 31)oV 1. Applicant's Full NameAPPIICI FIRST IRi ^r>r\ LAST Applicant's Home Address ^ HOUSE NUMBER STREET HOME PHONE Applicant's Business I ini inRS. INC. TYPE OF BUSINESS 60X117 NAVARRE. MN 5M92 BUSINESS NAME (952; 4T 1-8800 BUSINESS PHONE STREET ADDRESS MAILING ADDRESS CITY Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco related device between the custom .ler and the licensee or employee takes place. I HEREBY MAKE APPLICATION FOR UCENSE TO SELL TOBACCO. TOBACCO PRODUCTS. OR TOBACCO RELATED DEVICES AT THE ABOVE LOCA TION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. \ Signatur* Dm/ssuanc* or a fcwiM unWf IMf onSMnc* «tar oonsidiwW • prMMg* antf floE an abaoU* Arm* iIpplBanf and not •ntftto 0M AoUar to an Mtomatfe AMiMf or M lOMat. 121 If 7) • 0 • T- irr I i 1. 2. 3. APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS AND TOBACCO RELATED DEVICES A' Ji ill (Ortfiaaiice No. 164, Sccood Series - Adopted I2/0S/97) Make check payable to: City of Orono Mailing address: P.O. Box 66 Crystal Bay, MN 55323 FEE: $100.00 (February 1-January 31)A 9-ox DATE Applicant's Full Name ^»//o FIRST Applicant's Home Address ^9X0 A a MIDDLE ^r/-•'7V’V7 HOUSE NUMBER CITY STREET HOME PHONE STATE Applicant's Business TYPE OF BUSINESS BUSINESSNAME 9 0 /r/________ BUSINESS PHONE Hop V4y*nr4^ STREET ADDRESS CITY ^ / ZIPMAILING ADDRESS Describe how the actual physical exchange of the tobacco, tobacco product, or tobacco rolated device between the customer and the licensee or employee takes olace. 9ui,L*ierA ___________________________________—------------- / HEREBY MAKE APPLICATION FOR LICENSE TO SELL TOBACCO. TOBACCO PRODUCTS OR TOBACCO RELATED DEVICES AT THE ABOVE LOCATION SUBJECT TO THE LAWS OF THE STATE OF MINNESOTA AND THE ORDINANCES OF THE CITY OF ORONO. Otto/ ' 77w tosiMnet o/a wxtor (Mt onftwwt tfur ft« ewuUmd « prMtogt and fwf an t6toMv/^r or tot APPfctrV and a/MlfloranCito lha MUario an automallicfanaiM/orffMSoaoaa. i2ii«r3 CITY OF ORONO i^ic PTING *Check Detail Registei® feb i i 2002 ClIYUhORONo j ^ 02/11/02 10:21 AA a Pagel FI^BRUARY 2002 Check Amt Invoice Comment 10100 Primary Cash PaidChk# 072901 2/1W002 A-1 RENTAL E 101-43000^15 Other Equipment Rentals Total A-1 RENTAL $27.09 $27 09 93245 Appliance. 4 Wheel Doily Paid Chk# 072902 27TT72002 A.P.WJt. E 101-43000-433 Memberships & Subscriptions Total A.P.WJI. $141.25 $141 25 131203 2002 APWA Mbrship - Gappa 2/11/2002 BAKKEN, LIEOL, JANSSEN. DAY E 101-43290-600 Special Projects. Contingency $2.405 00 1/23/02 Total BAKKEN. LIEDL, JANSSEN. DAY $2.405 00 Appratsal-2765 Kelley Prk\vy Paid Chk# 072904 2/11/2002 BCA/CJDN CONFERENCE 0 101-20200 Accounts Payable $50 00 Total BCA/CJDN CONFERENCE $50 00 1/23/02 CJON Conference • Bobzien Paid Chk# 072905 2/11^002 BIFFS INC. E 101-45200-415Other Equipment Rentals $70 26 W150607 Portable • Bideneood Total BIFFS INC.$7026 Paid Chki 072906 2/11/2002 BUDGET PRINTING E 101-42110-201Office supplies $8607 19178 Animal Siezure Forms E 101-42110-201Office supplies $291.90 19249 Police Forms E 101-41900-201Office supplies $35.19 19400 Color Copies Total BUDGET PRINTING $413.16 Paid Chk* 072907 2/11/2002 CARGIUSALT E 601-49400-216Chemicals and Chem Products $2,170.75 22892677 Solar Sa** Total CARGILL SALT $2.170 75 Paid Chki 072908 2/11/2002 CHAMPION AUTO STORES E 101-43000-221Equipment Parts & Accessories $7.96 D129221 Sealed Marker Lights E 101-43000-221Equipment Parts & Accessories $29.80 D129316 2 5** Red Marker ToUl CHAMPION AUTO STORES $37 76 Paid Chk§ 072909 MV2002 CITY OF LONG LAKE IE 101-41110-101 Fuil-Time Employees Regular $36,935 00 Total CITY OF LONG LAKE $36,935 00 11402 Fire Service • 1st Qtr 2002 Paid dhidil 072910 2/11/2002 CITY OF MINNETONKA E 101-43290-600 Speaal Projects. Contingency E 101-43290-600 Speaal Projects. Contingency ToUl CITY OF MINNETONKA $40 00 $110.00 474-1 $150.00 Set up Fee Room Rental 2/14/02 Paid Chki 072911 2/11/2002 OAHLGREN SHAROtOW A UBAN E 101.43290.800 Special Projects. Contingency Total OAHLGREN 8HAROLOW A UBAN $468 95 22860 $466 95 GIS Mapping - Comp Plan Ik# 072912 2/11/2002 DAHLKE TREE SERVICE E 101-43000-408 Contracted Street Main! $375.00 E 101-45200-404 Repa»rs/Maint-Bldgs/Grounds $900.00 Total DAHLKE TREE SERVICE $1.275.00 1/23/02 1/23AI2 Remove Holiday Banners Tree & Stump Rem-Nvr Prk Paid Chub d7i913 2/11/2002 6EMBOUSKI, JAY E 101-42110-437 Training A Development $17.42 2/1/02 Meals-Training CITY OF ORONO *Check Detail Register© 02/11/02 10:fl AM ^ Page 2 Tout DEMIBOU8KI.JAY FEBRUARY 2002 Check Amt Invoice Comment $17.42 PaidChk# 072914 2/11/2002 DEPT OF ADM - INTERTECH GROUP G 101-20200 Accounts Payable $37.00 DV01124087 G 101-20200 Accounts Payable $138 96 W01120654 G 101-20200 Accounts Payable $59 55 W01120654 Total DEPT Of ADM-INTERTECH GROUP $235 51 Paid Chk# 072915 2/11/2002 DEPUTY REGISTRAR E 101-42110441 Ucenses & Taxes ToUl DEPUTY REGISTRAR December PVC Phone Service 12/01 Phone Service 12/01 $14 50 Expedition $1450 License - 2001 Expedition i!>aid dilid/6>2916 2/11/2002 OUR WATERS 0 601-20200 Accounts Payable G 613-20200 Accounts Payable Total DNR WATERS $184 46 701351 $50 00 99638 $234 46 2001 Pumping Fee 2001 Pumping Fee TOdChWn)72917 2/11/2002 DRIVER A VEHICLE SERVICES E 60249450441 Licenses A Taxes $1450 105805 2002 License Tabs-711 E 60149400441 Licenses A Taxes $1450 105807 2002 License Tabs - 708 E 10143000441Licenses A Taxes $1450 145726 2002 License Tabs - 710 E 10143000441Licenses A Taxes $1450 145729 2002 License Tabs - 425 E 61349830441 Licenses A Taxes $1450 160551 2002 License Tabs - 610 E 10143000441Licenses A Taxes $1450 160552 2002 License Tabs • 424 E 60149400441 Licenses A Taxes $14.50 168833 2002 License Tabs - 712 E 10143000-441Licenses A Taxes $14.50 168900 2002 License Tabs-431 E 10143000441Licenses A Taxes $14.50 176826 2002 License Tabs - 426 E 10142400441 Licenses A Taxes $1450 176834 2002 License Tabs • 210 E 10143000441Licenses A Taxes $14 50 176835 2002 License Tabs - 422 E 61349830441 Licenses A Taxes $14 50 191250 2002 License Tabs - E 10143000441Licenses A Taxes $14 50 191253 2002 License Tabs - E 10143000441Licenses A Taxes $1450 197506 2002 License Tabs - Roller E 10143000441Licenses A Taxes $14 50 197510 2002 License Tabs - Bobcat E 10145200441 Licenses A Taxes $1450 197527 2002 License Tabs - E 10143000441Licenses A Taxes $1450 901415 2002 License Tabs-427 E 10143000441Licenses A Taxes $14.50 901421 2002 License Tabs - 432 E 60149400441 Licenses A Taxes $14.50 906029 2002 License Tabs • 709 E 10143000441Licenses A Taxes $1450 906030 2002 Ucense Tabs - 428 E 60249450441 Licenses A Taxes $14.50 906977 2002 License Tabs - 713 E 10143000441Licenses A Taxes $1450 909054 2002 License Tabs - 425 ToUl DRIVER A VEHICLE SERVICES $31900 hk# 072919 2/11/2002 EARL F. ANDERSON A ASSOC. E 10143000-224Street Maint Materials/Suppty $1.254 57 45706 Street Signs Tout EARL F. ANDERSON A ASSOC.$1,254 57 Paid Chk# 072920 2/11/2002 EN POIMTE TECHNOL E 10141900-221 Equipment Parts & Accessories Total EN POINTE TECHNOLOGIES $275.21 90416789 $27571 Envelope Feeder Paid Chk# 072921 2/11/2002 ENCHANTED GARDEN FLORAL G 101-19999 Suspense Account $41.95 1336 Total ENCHANTED GARDEN FLORAL $41.95 Plant - Leskinen Paid Chk# 072922 2/11/2002 E 60149400-201 Office supplies RO SYSTEMS $88 82 24553 Copies • Water Plans CITY OF ORONO *Check Detail Register® 02/11/0210:21 AM Page 3 Total ENGINEERING REPRO SYSTEMS FEBRUARY 2002 Check Amt Invoica Comment $88 J2 Paid Chk# 072923 2/11/2002 FEDEX E10M1900-322 Postage Total FEDEX $26.90 4-100-39796 $26.90 DeNvery to Flint PaidChkf 072924 2/11/2002 OEKSERVICES E 101-43000-226Clothing S personal equipment $58 89 104303 Unifomns E 602-49450-226 Clothing & personal equipment $2525 104303 Uniforms E 613-49830226 Clothing 8 personal equipment $7.72 104304 Untfomri - Steffenhagen E 601-49400226 Clothing & personal equipment $14.08104305 Uniform - Rathbun E 101-41900404Repairs/Maint-Bldgs/Grounds $103 86 104306 Mat Service - PW E 101-41900404Repairs/Maint-Bldgs/Grounds $51.71 104307 Mat Service - CH E 101-41900404Repairs/Maint-Bldgs/Grounds $51.71 104309 Mat Service - CC E 602-49450226 Clothing & personal equipment $25.90 111328 Unifbmis E 101-43000221Equipment Parts & Accessories $50.59 111328 Shop Towels E 101-43000226Clothing & personal equipment $60.43 111328 Uniforms E 613-49630226 Clothing & personal equipment $7.72 111329 Uniform - Steffenhagen E 601-49400226 Clothing 8 personal equipment $14.08111330 Uniforms - Rathbun ToUl GSKSERVICES $471.94 Paid Chk* 072925 2/11/2002 GEO ANALYTICS E 101-41900401Repairs/Maint-Office Equip $3.096 00 1918 Govem-Maint/Support 2002 Tout GEO ANALYTICS $3,096.00 Paid Chk* 072926 2/11/2002 GOVERNMENT TRAINING SERVICE E 101-41500437Training 8 Development $200.00Pettit 2002 MCFOAConf. Pettit E 101-41300437Training 8 Development $200.00 Vee 2002 Clerks Conference - Vee Total GOVERNMENT TRAINING SERVICE $400 00 Paid Chk# 072927 2/11/2002 GREGORY. JAMES E 602-49450-437 Training & Development Total GREGORY. JAMES $52.75 1/28/02 $52.75 Mileage - Sewer School Paid Chk# 072928 2/11/2002 MATINS CHEMICAL E 601-49400-216 Chemicals and Chem Products ToUl HAWKINS CHEMICAL $1.764 02 411158 $1,764.02 Flourine. Chlorine. Promgang Paid Chk# 072929 2/11/2002 HENDRICKS. RON E 101-42110-437 Training & Development Tout HENDRICKS, RON $14.17 012602 $14.17 Mileage/Meats • Training ^aid £hki 0>29^0 2/11/2002 HENNIPIN CTY TREASURER - PW E 602-49450-441 Licenses & Taxes $100.00 UT1L0000226 Utility PermiU ToUl HENNIPIN CTY TREASURER - PW $100.00 Paid Chk# 072931 2/11/2002 HYDRO SUPPLY CO. E 601-49400-227 Utility System Maint. Supplies ToUl HYDRO SUPPLY CO. $416.00 20476 $416.00 Meter Setters-fbr Resale Paiddhki 6729^2 2/11/2002 IKON OFFICE SOLI E 101-42110-401 Repairs/Maint-Office Equip ToUl IKON OFFICE SOLUTIONS 'PaU£Md ATinS 2/11/2002 KENNETH N. POTTS, PA E 101-41600-306 Ugal^ProMCution $136.63 23103828 $136.63 Servloa call • PD Fax $2,391.66 1/2002 ProseeUiona • 1/2002 1 CITY OF ORONO *Check Detail Register® 02/11/02 ion AM Page 4 FEBRUARY 2002 Check Amt Invoice Comment Total KENNETH N. POTTS. PA $2.391.66 Paid Chki 072934 2/11/2002 LAKE STTKA CONSERVATION OiST. E 101-41110^33 Memberships & Subiaiplions $10.33114 1/3/02 Total LAKE MTKA CONSERVATION DIST. $10,331 14 1st Otr 2002IMCO Levy Paid Chki 072935 2/11/2002 LOOIS G 101-20200 Accounts Payable G 101-20200 Accounts Payable G 101-20200 Accounts Payable G101-20200 Accounts Payable Total LOGIS $116 00 21405 $116 00 21405 $952.00 21405 $30 00 21413 $1.21400 internet 12/01 Internet 12/01 Police Records 12A)1 Hennepin Conty Connection Paid Chk# 072936 2/11/2002 LONG LAKE POWER EQUIPMENT E 101-43000-221 Equipment Parts & Accessories $78.51 31270 Total LONG LAKE POWER EQUIPMENT $78.51 Safety Chain Paid Chki 072937 mV2002 MACQUEEN EQUIPMENT E 101-43000-221 Equipment Parts A Accessories $149.36 2021402 ToUl MACQUEEN EQUIPMENT $149 36 Spinner Plate for Sander Paid Chk# 072938 2/11/2002 MALLOY MONTAGUE KARNOWSKI A CO G 101-20200 Accounts Payable $80.00 7915 Total MALLOY MONTAGUE KARNOWSKI A CO $80 00 LUOrono Fire Consult Paid Chk« 072939 2/11/2002 MCLEOD USA - PHONE BILLS E 602-49450-321 Telephone $70 72 1499000 E 601-49400-321 Telephone $83 99 1499000 ToUl MCLEOD USA • PHONE BILLS $154 71 Phone Service Phone Service Paid Chk« 072940 2/11/2002 MET COUNCIL ENVIRONMENTAL SER R 101-39610 Miscellaneous Revenue ($36 00) 1/2002 0 101-20809 SAC Charges due to MWCC $3.600 00 1/2002 Total MET COUNCIL ENVIRONMENTAL SER $3.564 00 Adm Fee 1/2002 Sac Charges 1/2002 Paid Chk# 072941 2/11/2002 MINNEAPOLIS OXYGEN COMPANY E 101-42110-221 Equipment Parts A Accessories $15 85 1020913 E 101-43000-415 Other EquipiTwnt Rentals $31.69 188300 ToUl MINNEAPOLIS OXYGEN COMPANY $47.54 Medical Oxygen Acetylene. Oxygen Paid Chk# 072942 2/11/2002 MN DARE OFFICERS ASSOCIATION E 101-42110-433 Memberships A Subscriptions $35 00 Membership ToUl MN DARE OFFICERS ASSOCIATION $35 00 DARE Officers Mbrship-Shoenhof Paid Chk# 072943 2/11/2002 MN GOLF ASSOCIATION INC. E 613-49830-433 Memberships A Subscriptions $90 00 6080 Tout MN GOLF ASSOCIATION INC. $90 00 2002 MGA Membership Paid (!:hk# 072944 2/11/2002 NCPERS GROUP LIFE INS G 101-21710 Life Insurance ToUl NCPERS GROUP LIFE INS ?SdT!hHro72945 2/11/2002 NEXTEL £MMUNICATl6k E 101-42110-321 Telephone Total NEXTEL COMMUNICATIONS $192.00 6732202 $192 00 PERAUU-2/2X2 $967.53 281893464 $967.53 PoOoa C«n Phones Paid ChMI 072946 2/11/2002 NEXUS MFORliATION SYSTEMS CITY OF ORONO *Check Detail Register® 02/11/0210:21 AM Pages FEBRUARY 2002 Check Amt Invoice Comment E 227-45500-570 Office Equip and Furn»hir>ga $3,413.33 148456 Cisco 3548 Switch E 101-41900-201 Office supplies $1.044 77 148521 Backup Tapes Total NEXUS INFORMATION SYSTEMS $4,458.10 Paid ChM oh!947 2/11/2002 NORTH AMERICAN SALT E 101-43000-224 SUeal Maim. Materiala/Suppiv $6.67360 105126898 Road Salt Total NORTH AMERICAN SALT $6,673.60 Paid Chk# 072946 2/11/2002 OFFICE DEPOT E 101-42110-201 Office supplies $89.97 150250493-00 Office Supplies E 101-41900-201 Office supplies $109.96 150250493 00 Office Supplies Total OFRCE DEPOT $199 93 Paid ChW 072949 2/11/2002 Ofk STOP AUTO SERVICE E 101-42110-402 Repairs/Maint-Auto Equip $100.30 10075 Intake Man #183 E 101-42110-402 RepairsyMaint-Auto Equip $404.76 10076 Oil. Tune Up #188 E 101-42110-402 Repairs/Maint-Auto Equip $649.90 10077 Pads. Rotors #189 E 101-42110-402 Repairs/Maint-Auto Equip $89 53 10091 Repair Gun Lock #189 E 101-42110-402 Repairs/Maint-Auto Equip $34075 10092 Oil. Trans Srv #191 E 101-42110-402 Repairs/Maint-Auto Equip $142 04 10096 Oil. Cooling Sys #192 E 101 -42110-402 Repairs/Maint-Auto Equip $154 55 10097 Steehn Column #188 O 101-20200 Accounts Payable $37 12 9662 Oil Change #186 0 101-20200 Accounts Payable $328 79 9855 Power Steering #188 0 101-20200 Accounts Payable $86 39 9861 Oil Change.Wiring #187 0 101-20200 Accounts Payable $37 13 9862 Oil Change #190 0 101-20200 Accounts Payable $37.13 9865 Oil Change #192 0 101-20200 Accounts Payable $35 52 9869 Oil Change #188 0101-20200 Accounts Payable $246 44 9894 Oil Change. Shocks #191 E 101-42110-402 Repairs/Maint-Auto Equip $142 69 9907 OilChg. Electrical #183 E 101-42110-402 Repairs/Maint-Auto Equip $76 55 9921 Serpentine Belt #188 E 101-42110-402 Repairs/Maint-Auto Equip $352 23 9929 Tran Srv. Shocks #190 E 101-42110-402 Repairs/Maint-Auto Equip $384 87 9930 Tran Srv. Shocks #192 E 101-42110-402 Repairs/Maint-Auto Equip $397 76 9934 Oil. Starter #184 E 101 -42110-402 Repairs/Maint-Auto Equip $701 62 9971 Starter. Cooling Sys #183 E 101-42110-402 Repairs/Maint-Auto Equip $32 11 9972 Change Lights 184. 188 E 101-42110-402 Repairs/Maint-Auto Equip $283 20 9977 Trans Srv. Oil Chg 185 E 101 -42110-402 Repairs/Maint-Auto Equip $204 99 9989 Tie Rod. Align #185 E 101 -42110-402 Repairs/Maint-Auto Equip $132.62 9990 Oil.SefpBett#189 Total ONE STOP AUTO SERVICE $5.398 99 PaidChkf 0729S1 2/11/2002 PATTISON JEFF S MARTHA 0 602-11501 Accounts Receivabie-w/s $97.06 Refund Credit on Account Total PATTISON JEFF A MARTHA $97.06 Paid Chk# 072952 2/11/2002 P|6nEER E 101-42400-540 General Advertising $111.44 888 Land Use Applications E 10M1900-352 Printing & Publishing $160.00 913 PubCsh 2002 Budget Tout PIONEER $271.44 Paid Chk# 072953 2/11/2002 POWERCLEAN COMPANY INC. E 101-42110-404 Repain/Maint-Bldga/Grounds $905.25 8657 Carpet Cleaning • PD E101-41900-404 Rdpain/MaM-BWos/Qroundt $931.34 8660 Janltoriai Seivie* -1/2002 E101-42110-404 RapairaA4aim-eidgsA3roundi $762.01 8660 JantofWSefvla-1/2002 Total POWERCLEAN COMPANY me.62.998.60 Paid CKki 0720S4 2/11/2002 CITY OF ORONO Check Detail Register® 02/11/02 AM Page 6 FEBRUARY 2002 Check Amt Invoice Commenl O 101-15998 Non-Employee Health Ins G 101-21710 Life Insurance G 101-21710 Life Insurance Total PRUDENTIAL LIFE INSURANCE $165 96234 $2 11 96234 $683 10 96234 $686 86 Life Insurance 2/2002 Life Insuranoe-Dal 1/2002 Life Insurance 2/2002 Paid Chki 072955 2/11/2002 RELIANT ENERGY E 101-42110-381 Gas & Electric G 101-20200 Accounts Payable E 601-49400-381 Gas & Electric E 101-41900-381 Gas & Electric G 601-20200 Accounts Payable G 101-20200 Accounts Payable E 602-49450-381 Gas & Electric G 602-20200 Accounts Payable E 101-41900-381 Gas & Electric G 101-20200 Accounts Payable ToUl RELIANT ENERGY $22623 $1.129 23 $335 48 $1,223 32 $263 60 $150 82 $2524 $1984 $287.91 $191.94 $3.85361 • 11 6750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service 060006750600 Gas Service Paid Chk« 072956 2/11/2002 SA-AG INC. E 101-43000-224 Street Maint. Materiats/Supply $3.568 20 20951 Road Sand E 101-43000-224 Street Maint Materials/Supply $3.115 76 20967 Road Sand E 101-43000-224 Street Maint Msteriats/Supply ($146 81) 20982 Credit - Heating Totol SA-AG INC.$6,537.15 Paid Chk« 0729S7 2/11/2002 STAR TRIBUNE E 101-42110-433 Memberships & Subscriptions $111.80 1069427 Star Tribune Subscription Total STAR TRIBUNE $111.80 Paid Chk» 072958 2/11/2002 STREICHERS E 101-42110-221 Equipment Parts & Accessories $10650 2658332 Fuse Block - Blocks E 101-42110-226 Clothing & personal equipment $211 25 271516.1 Boots. Tie - Johnson E 101-42110-226 Clothing & personal equipment $2657 273097 1 Rechargable Battery E 101-42110-226 Clothing & personal equipment $26 57 2731^7 1 Recahrgable Battery fc 101 42110-226 Clothing 8 personal equipment $25 57 173322 1 Stinger Battery ToUl STREICHERS $337 46 Paid Chkf 072959 2/11/2002 SUBURBAN TIRE INC. G 101-20200 Accounts Payable $1.493 34 157616 16- Tires ToUl SUBURBAN TIRE INC.$1.493 34 Paid Chki 072960 2/11/2002 TALLEN AND BAERTSCHI E 101-41600-306 Legal-Prosecution Total TALLEN AND BAERTSCHI $22200 1/2002 $222 00 Prosecutions 1/2002 Paid Chki 072961 2J\ 1/2002 THE BERRY COMPANY E 613-49830-340 General Advertising Tout THE BERRY COMPANY $117 00 9524739904 $117 00 Directory Adv - Mound Paid Chk« 072962 2/11/2002 TRACY TRIPP FUELS E 101-43000-212 Motor Fuels 8 Lubricants $734 94 88592 0101-14101 Gasoline Inventory $2,931.92 88592 Total TRACY TRIPP FUELS $3,666 86 Paid thk§ 672963 2/11/2002 TYRN tWf OARAGE DOOR CO. €101-43000-404 Repairs8yiaint-Bldgs/Grounds $232 55 138322 952 Gal Diesel 2787 Gals Unleaded Remote Garage Door Opners < ..CITY OF ORONO Check Detail Register® 02/11/02 10:21 AM Page 7 Total TWIN CITY OARAGE DOOR CO. FEBRUARY 2002 Check Afiil Invoice Comment $23255 Paid ChMP 072964 2/11/2002 ULTRaImX 0101-20200 /Kccounis Payabla $898 00 56748 Training Ammo Total ULTRAMAX $89800 Paid ChlJ 072969 2/11/2002 UNttcO RENTALS E 101-43000-415 Othar EquipmanI Rantals $105.44 322456 Barricades Total UNITED RENTALS $105 44 l>aid dl>y ^1 UNIV Of MINNESOTA E 101-41300437 Training A Oavatopmant $9600 1/29/02 Municipals Winter Wrkshp E 101-41300437 Training S Davalopmant $96 00 1/29X>2 Municipals Winter Wrkshp Total UNIV0FMMNE80TA $192 00 Paid Chki 072967 2/11/2002 VERIZON HiARELE^S E 602-49490-321 Talaphona $14.60 10034585141 Utility Cell Phone E 601-49400321 Talaphnna $14.61 10034565141Utilly Cell Phone E 101-41900-321 Talaphona $342.76 10035922056Cell Phone Service Total VERIZON VMRsLESS $371.97 PaldChUii 072968 2/11/2002 VESSCOINC. E 601 -49400 227 Ulilily Sytlam Maint. Suiplias $505.68 25619 Pump Metering E 601-49400-227 Uiaity Sytlam Main!. Skpolias $44.94 25634 BaU Valve. Parts E 601-49400-227 Utility System Maint. Supplies $294.11 25650 InjetXors • Nav Wtr Plant Tout VESSCOINC.$644.93 Paid tiiMi 672969 2/11/2002 WE6t LAKE SALES E 227-45500240 Small Tools and Minor Equip $798.75 2156 Fireproof Files Total WEST LAKE SALES $798.75 Paid Chki 072970 2/11/2002 WESTSIDE WHOLESALE TIRE E 613-49830-403 Repairi/Maint-Misc. Equip $15.00 86111 Repair Kit Total WESTSIDE WHOLESALE TIRE $1500 Paid Chki 67<«71 2/11/2002 WILLIAM MaCHELL COLLEGE OF LW E 101-42110-437 Training & Development $125.00 u\om Compliant Invset-Dembouski E 101-42110-437 Training & Davalopmant $595.00 1/1002 Compliant Invset-Famiok Total WILUAM MITCHELL COLLEGE OF LW $720 00 Paid Chki 072972 2/11/2002 XCEL ENERGY E101-45200-381 Gas & Electric $16 40 AHocalion Electrical Service E101-43000-381 Gas & Electric $20.09 Allocation Electrical Service E 613-49830-381 Gas&Eiecthc $125.18 ABocation Electrical Service E 602-40450-381 Gat & Electric $1.336 88 Allocation Electrical Service E 601-49400-381 Gat & Electric $2.40851 Allocation Electrical Service E101-42110-381 Oas&Elactnc $9 42 Allocation Electrical Service E 101-43000-381 Gas 8 Electric $137.11 Hwy12Sgnl Hwy 12/WUIow Lights E 101-43000-386 Street LighUng $1,301.88 Street Lights Street Lighting • 1/2002 Total XCEL ENERGY $5,355.47 Paid 6hi^ '67^6^6 i/11/2002 YOUNG, JACKIE E 101-42400-319 Other Professional Senrioat $190.00 02-03%IY Plan Mimiles-1/22/02 E 101-41300-319 Other Professional Services $135.00 02-03%IY Council Minules-1/28/02 E 101-45200-319 Other Professional Sarvioet $160.00 C2-0»>IY PaikMimjles-1/7/02 Total YOUNaJACKie $485.00 CITY OF ORONO *Check Detail Register® 02/11/02 10:2n AM Rages FEBRUARY 2002 Check Ami Invoice Comment 10100 Primary Cash $119,222.43 . -f^x. ' Y* •• • ^ •^INQ infokmation * I 2002 ITEMS COUNCIL MEETING FEB n 20® OF Qtl 1 UliONU H J I The West Hennepin Recycling Commission (WHRC) A Report on the Year 2001 for Orono’s Council and Director of l^blic Works 30 January 2002 In the Year 2001: • The City ofOrono collected recyclables totaling PROGRAM TONS Curbside Collection 1,018.72 Clean-up day recyclables 20.91 Total tons abated from the waste stream 1,039.63 " ‘"OPTING ffe I ' 2001 Cl I y 61.52% of your residents participated in the curbside collection program. There were i.vo Salvation Army collection events for all WHRC cities that collected a total of 62 tons. Issued a Request for Proposal for curbside collection service. Selected E-Z Recycling to continue as the contractor. • Updated ‘The Rccyclopedia’ waste reduction guide. The Guide was delivered to curbside recyclers inside a recycled plastic litterbag. Objectives for the Year 2002 include: • Begin a two sort co-mingled curbside collection process that will include S kinds of boxboard. • Host two Salvation Army collections. • Bin flyers promoting Hennepin County’s compost bin ofler. • Resupply cities with recycling bins and wheel kits. Upcoming Event Saturday May 4 9 am -1 pm Salvation Army collection at Orono Intermediate School Parking Lot ReqMctfully submitted,Amelia Kroeger. Recycling Coordimtior III. IV. 1 Moimd VoUrnttefL 9mc. 2415 Wilshire Blvd. Mound, Minnesota 55364 Fire Commission Meeting January 30, 2002 t 1 2002 CITY 0^ OHOIVO 11 :00 a.m. -1 :30 p.m AGENDA •i ‘ ! ! I. Fire - Rescue call review 2002 - 5 year history Update on fire facility project a. Review survey results - decision resources b. Overview of potential fire facility concepts Update on *full time ” fire chief project II Other miscellaneous items a. Approval for state wide mutual aid b. Status of new fire apparatus - pumper purchase c. False alarm issue i L vse^snm T^Bsouness. jltd. EXECUTIVE SUMMARY City of Mound Methodology: This study contains the results of a telephone survey of 400 randomly selected residents of the City of Mound. Sur\ ey responses were gathered by professional interviewers between December I5'\ 2001 and January B"*, 2002. The average interview took twenty-one minutes. In general, random samples such as this yield results projectable to the entire universe of adult Mound residents within ± 5.0 percentage points in 95 out of 100 cases. Residential Demographics: Fifteen percent of Mound residents reported moving to the community within the past five years, while twenty-two percent had lived there for more than thirty years. The median residential longevity proved to be 16.0 years, reflective of a mature suburban area with a substantial renter population. In looking to the future, six percent saw a move within the next two years, and sixteen percent expected to move in the next two-to-five years. The remaining seventy-nine percent had no plans to move from the community for at least ten years, if ever. “The Lake ” initially drew twenty-nine percent to the community. Seventeen percent cited “affordable housing.” Twelve percent each pointed to “nearby family,” “job location,” or “always living there.” Eleven percent liked the city’s “small town ambience.” Senior households composed nineteen percent of the community ’s residences; in fact, thirteen percent of the households were made up completely of senior citizens. Thirty-one percent of the households reported the presence of school-aged children, while twelve percent had pre schoolers in residence. The average age of an adult resident was found to be 48.4 years old. Thirteen percent of the sample was under 35 years old, while sixteen percent were found to be 65 years old or older. Women outnumbered men by two percent in the sample. Eighty percent reported owning their present residences, whose median property value was calculated at $175,000.00. Upscale White Collar job holders — Professional-Technical and Owner-Manager positions — led thirty-four percent of the homes in the City of Mound. Blue Collar workers headed twenty-eight percent, while retirees led seventeen percent of the households there. Clerical-Sales workers accounted for fourteen percent of household heads. Ten percent of the sample reported living in Precinct One, while eleven percent resided in Pagel -*Vv- City of Mound Executive Summary January, 2002 Precinct Two. Precinct Three residents accounted for thirty-two percent, while Precinct Four contained sixteen percent of the households in the community. Precinct Five residents comprised eighteen percent, and Precinct Six respondents were the final thirteen percent. In remembering past school district and city referendum elections, thirty-eight percent reported voting in “all of them.” Twenty-nine percent voted in “most,” while fourteen percent did so in “some.” Seventeen percent either turn out in “only a few” elections or in “none at all.” Quality of Life: Eighty-four percent of the residents rated the quality of life in Mound as either “excellent” or “good.” An unusually high fifteen percent were more critical in their evaluations. The twenty- one percent rating the quality of life as “excellent” placed the community within the bottom quartile of suburban areas. When asked what they liked most about the community, thirty percent cited “small town ambience,” while thirty-nine percent of the residents pointed to “the Lake.” “Nice people” was posted by nine percent, eight percent cited “convenient location,” and six percent mentioned “quiet and peacefulness.” Only one major serious issue facing the community was identified: “redevelopment of Downtown,” at thirty-three percent. Moderately high numbers pointed to the “need for more business and retail opportunities,” at eighteen percent, and “school funding,” at nvelve percent. “City government” was mentioned by seven percent, while five percent pointed to “high taxes.” Only fifty-nine percent thought things in the City of Mound were “generally beaded in the right direction,” while eighteen thought they were “off on the wrong track.” Sixteen percent indicated “both,” while seven percent were “unsure.” The major criticisms expressed by residents included “financial mismanagement,” “over-development,” “lack of change in the city,” and “need for more businesses.” Tax Climate and City Services: When considering the value of city services — quality versus cost — sixty-nine percent rated it highly, while twenty-five percent were more critical. City service evaluations were very positive overall. Fire protection, police protection, and snowplowing of city streets scored very solid approval ratings of eighty-nine percent or higher. Just behind, eighty-three percent rated emergency medical services positively. Seventy-six percent thought the same about park maintenance, while seventy-two percent rendered the same judgment about street repair and Page 2 , ,, I, I, i City of Mound Executive Sun /r* ry January 2002 maintenance. Among the reasons for critical evaluations, “potholes” was cited by thirty-eight percent, “poorly maintained parks,” by twenty-four percent, “needed updates in park equipment,” by twelve percent, and “poor police patrolling.” by ten percent. Generally, the property tax climate in the City of Mound must be considered “borderline hostile.” Fifty-one percent thought their property ta.\es were comparatively “about average,” while thirty percent called them comparatively “high.” In addition, six percent classified their property taxes as “low,” and fifteen percentage were “uncertain.” By a marginal 42%-34% margin, residents would favor an increase in their city property tax if it were needed to maintain city services at their current level. Opponents tended to think reductions were unnecessary in order to maintain services at current levels. By an overwhelming 69%-l3% verdict, respondents also opposed a reduction in city services if their property taxes could be reduced. This time, supporters of this approach favored cuts in park and recreation services or administrative costs. City Government and City Staff: Fifty-two percent felt they could have a say about the way the City of Mound runs things, if they wanted. But, a very large forty-two percent disagreed. This level of alienation was the highest among Metropolitan Area suburbs during the past five years. A substantial fifty-one percent felt they knew either “a great deal ” or “a fair amount” about the work of the Mayor and City Council. Overall, the Mayor and Council were awarded a job approval rating of thirty-four percent and a disapproval rating of thirty-one percent. The level of the approval rating was nineteen percent lower than the Metropolitan Area suburban norm, while the disapproval rating was double the norm. Consistent with these results, forty-nine percent of the community felt they knew “very little” or “nothing” about the Mayor and the City Council. Positive evaluations were based upon a generalized feeling they were doing a “good job,” “worked hard to redevelop Downtown,” and the apparent “lack of community problems.” Negative evaluations stemmed from “slowness to respond to issues,” “perceived not listening to citizens,” “perceived self-serving actions,” “divisiveness,” and “lack of businesses in the community.” The City Staff received a job approval rating of fifty-two percent and a disapproval rating of twelve percent. Both the approval and disapproval ratings were at the Metropolitan Area suburban norm. “Helpfulness,” “polite and friendly,” and “good job” were three major reasons for high evaluations; lower ratings were based most often on “perceived room for improvement.” The forty-three percent of the residents reporting at least “some” first-hand contact with the staff was about thirteen percent higher than in comparable suburban areas, llie City Staff, then, served a larger than normal percentage of the population and, even more importantly, did it well. Pages CityofSfound Executive Summary January. 2002 served a larger than normal percentage of the population and, even more importantly, did it well. A large fifty-seven percent of the sample reported visiting Mound City Hall during the past year. Over eighty-five percent of the visitors — the threshold indicating high quality customer service — rated six of the seven dimensions highly: “appearance and condition of the building," “friendliness and conduciveness to doing business," “ease of finding the Department or staff member sought,” “waiting time for service,” "courtesy of city staff,” and “ease of transaction with city staff.” Only one dimension had more marginal evaluations: only sixty-seven percent rated “adequate privacy to discuss [their] problem or issue with city personnel,” while seventeen percent rated this aspect negatively, and sixteen percent were uncertain. Tax Increases for Facilities Needs: By a 54%-33% margin, residents supported a property tax increase for a replacement Fire Department facility, to house fire suppression equipment, hazardous material disposal equipment, training facilities, and office space for all services and personnel. And, by a nearly tied 44%-42% judgment, they narrowly supported a property tax increase for construction of a new Public Safety facility, to house all Police and Fire services and equipment. But, aside from these proposals, pluralities opposed a tax increase for four other proposals. By a 46%-37% margin, respondents opposed a property tax increase for a replacement Police Department facility, to house all vehicles, office space for department services and persoimel, holding areas for arrestees, and kennels for impounded animals. A very similar 46%-34% margin rejected higher taxes for the renovation and restoration of Island Park Hall, to provide meeting space for small community groups and residential uses. A larger 49%-24% judgment opposed a property tax increase for replacement of the Park Department ’s garage and storage area, to house trucks and other equipment, as well as office space for all maintenance personnel and services. And, an overwhelming 56%-26% majority opposed a property tax increase for renovations and remodeling of City Hall, to improve indoor air quality and safety, better utilize space for city services and interactions with the public, improve the general appearance of the building and complete deferred maintenance projects. The typical resident would support a property tax increase of $35.60 annually to fUnd a new facilities program for the City of Mound. And, while a significant twenty-nine percent would oppose any tax increase for this purpose, twenty-three percent would support twice this level. Sources of Information: Fifty-six percent of the sample reported their preferred way to receive information about City government and the issues fheing the community was a “mailed newsletter.” Twenty-four Paged City of Mound Executive Summary January, 2002 percent pointed to “The Laker” newspaper. Seven percent each wanted to use the “grapevine” or the “Internet.” Smaller numbers mentioned cable television and meetings or personal involvement in city activities. A solid eighty-four percent regularly received and read “The City Contact” newsletter. In fact, a very strong eighty-two percent of the residents receiving and reading the newsletter read either “all of it” or “most of it.” And, seventy-eight percent rated the format of the newsletter as either “excellent” or “good.” In examining electronic media, sixty-nine percent of the households in the sample subscribed to cable television. Conclusions: I.At this time, there was an unusually large amount of dissatisfaction and unrest with the state of affairs in the City of Mound. Criticism of the quality of life was unusually high, in addition to concerns about the direction of the community. Redevelopment of the Downtown Area, with an emphasis on the attraction of more businesses and retail opportunities, was a concern for a majority of residents. Perceptions of the Mayor and City Council polarized the population, with almost as many respondents rating them positively as negatively. And, in spite of generally solid city serv'ice ratings and a limited amount of hostility about tax levels, a large portion of the population was opposed to property tax increases for any purpose. 2.As discussions begin about the need to reconfigure City Hall, the vast majority of residents gave the current facility high marks. The only aspect of the facility which evidenced eve.i a moderate amount of criticism was the amount of orivacy to discuss problems or issues with City personnel; even on this aspect, though, less than one-in-five were critical, and almost seventy percent expressed satisfaction. Residents, at this time, were just not well informed about the need for any changes. 3.Only one referendum proposal was supported by a majority of residents: a replacement Fire Department facility to house fire suppression equipment, hazardous material disposal equipment, training facilities, and office space for all services and personnel. Even so, a large thirty-three percent expressed opposition, just under the level which precludes a potentially successful voting effort. Every other proposal tested did not have the support of a majority of residents and, in fact, accrued at least forty percent opposition. In any case, regardless of the proposal placed before the electorate, a tax increase on the median valued residence in the city must not exceed $35.60, and should be somewhat under that amount, if at all possible. Pages 1 City of Mound Executive Summary January, 2002 While referendum atmospherics were not favorable, in comparison with other outer-ring suburbs, Mound residents graded the city enterprise positively on a number of points. City staff was very well regarded, and city service evaluations were among the top quartile across the Metropolitan Area. The value of city services in terms of property taxes levied was also well above the norm. But, residents were unsettled — and disappointed -- about the pace of redevelopment in the community, and this tended to make them more resistant to discussions of tax increases. It was clear City Government has stayed well ahead of the curve in meeting or exceeding residential expectations about basic city services. However, residents will remain skeptical concerning the need to invest in further civic improvements until they are assured the additions are absolutely needed as well as conform to some integrated development vision for the future. r MOUND FIRE DEPARTMENT 2001 FIRE - RESCUE CALL REVIEW (5 YEAR HISTORY) 3‘jO 318 300 MFD TOTAL CALLS ■ 2001 25.0 <£ 200 u oH ISO 100 ....- 114 MOUND MINNETRISTA ORONO SPRING PARK MINNETONKA BEACH SHOREWOOD Cily TOTAL CALLS C- MFD CALL BREAKDOWN (PERCENTAGE OF TOTAL) - 2001 4% 1% 15% A"\'N\v "Am I IS! '<(««•. 1 VsX'i^S\a\ % 52% MOUND □ MINNETRISTA ORONO SPRING PARK □ MINNETONKA BEACH □ SHOREWOOD MFD PERSONAL HOURS - 2001 / 000 6,082 6 000 000 4 000 3 0 1 3 000 2,439 2 000 1 000 ------ 925 436 88 MOUND MINNETRISTA ORONO SPRING PARK Minnetonka BEACH SHOREWOOD City PERSONAL HOURS MFD HOURS BREAKDOWN (PERCENTAGE OF TOTAL) - 2001 4% 17% ■ MOUND □ MINNETRISTA 50% ORONO ■ SPRING PARK ■ MINNETONKA BEACH □ SHOREWOOD fctariiAi MFD FIRE CALLS • 2001 IHO U)0 155 140 iro .•«•«•••■•• ^ 100 u 0^ iZ 80 60 40 I’C MOUND MINNETRISTA ORONO SPRING PARK City FIRF. CALLS MINNETONKA BEACH SHOREWOOD MFD FIRE CALL BREAKDOWN (PERCENTAGE OF TOTAL) - 2001 6% 10%r V;« Wl!tt MOUND □ MINNETRISTA 44%ORONO 18% SPRING PARK □ MINNETONKA BEACH □ SHOREWOOD 21% MFD RESCUE CALLS - 2001 180 163 160 140 120 100u 0) D U d)cr 80 60 20 MOUND MiNNETRISTA ORONO SPRING PARK MINNETONKA BEACH SHOREWOOD City RESCUE CALLS 02, MFD RESCUE CALL BREAKDOWN (PERCENT OF TOTAL) - 2001 11% 16% ■ MOUND □ MINNETRiSTA ORONO SPRING PARK 63% □ MINNETONKA BEACH □ SHOREWOOD -i: TOTAL CALLS FOR ALL CITIES <o MOC ’()() 60(' mH .Mi .'00 100 798 1997 1998 1999 YEARS 2000 2001 TOTAL CALLS MFD 5 Year Breakdown of Fire / Rescue ^jOO 450 400 350 ^ 300 u I 2 o 200 150 100 403 MOUND 04 ®8 91 MINNETRISTA 109 85( 1®® 85 55 86iltOni OFRONO SPRING PARK •« ••• • ^ MW** ^ ^* • ** ^* 28 23 MINNETONKA BEACH 7 6 10 7 4 SHOREWOOD Cities 1097 01998 *1999 >2000 0 200’ 120 MFD 5 YEAR TREND FOR CITIES .»* . > i.A -fr 'i • f -ii 1997 1998 1999 YEARS 2000 -a4 2001 SPRING PARK MINNETONKA BEACH SHOREWOOD 4b0 < 200 o -J < O 150 t- MFD 5 YEAR TREND FOR CITIES ; 100 .; •;; iiii ■ i %;;•:-v >. .ir ? . ■»%? : < ■ 1997 1998 MOUND 1999 YEAR ■-MINNETRISTA 2000 2001 ORONO aua.I lliti «l 1 IT MFD TOTAL PERSONNEL HOURS - MOUND 10 000 9 000 a 000 / 000 6 000 CO 3 ‘■) 000o X 4 000 3 000 2 000 1 000 8,724 1997 7,302 6,082 1998 1999 YEARS 2000 2001 HOURS 5 Year Trend for City of Mound c $o TJ jt 0) ra O Ou. S 1997 1998 1999 Year 2000 2001 ♦-FIRE RESCUE MFD TOTAL PERSONNEL HOURS ■ MINNETRISTA ^ ouo 2,439 ‘.00 LO X D ^ ‘ ()0o X ^ 000 soo HOU'vS / 5 Year Trend for City Of Minnetrista 100 80 MFD TOTAL PERSONNEL HOURS - ORONO 2,172 ooo < 000 COa: DoX 1 000 500 1997 1998 1999 YEARS 2,155 2000 2001 HOURS 5 Year Trend for City of Orono 100 80 c S 0 T3 (« 01 00 O LA.s 1997 1998 1999 Year 2000 2001 FIRE RESCUE MFD TOTAL PERSONNEL HOURS • SPRING PARK 2 000 1 800 1 600 1 400 ^ ;oo CO (T 3 1 000 0 1 800 600 400 1,897 200 • — 925 1997 1998 1999 YEARS 2000 2001 Hour^s 5 Year Trend for City of Spring Park FIRE RESCUE ■jiEjmktAakiai MFD TOTALPERSONNEL HOURS - MINNETONKA BEACH 1 ^00 971 1000 800 •J)cr 3 6('0 0 1 400 200 436 2000 2001 HOURS 5 Year Trend for City of Minnetonka Beach t ■ ' ' ' V • • ; . •. FIRE RESCUE aMn*AA^rii»v>«iNt'rnn'1 la liLiiifiltf «tfrfp>"if>*«^irrnwk«>rM^< -r««Aaiikt, iTi TT> »i it;-r r:r '^r*r. .••jU MFD TOTAL PERSONNEL HOURS • SHOREWOOD 219 .'00 1‘>0 </)a: Do X too 1997 171 88 1998 1999 YEARS 2000 2001 hours 5 Year Trend for City of Shorewood 8 ~ ♦-FIRE RESCUE 2001 Budget $415,850 MOUND FIRE DEPARTMENT 2001 BUDGET VS. EXPENDITURE SUMMARY OPERATING BUDGET II Protected $379,665 Variance $36,185 % Expended 91.3 APPARATUS REPLACEMENT (Reserve) 2001 Fund Balance lest)2002 EanandHurea Balance $266,480 $264,100 $2,380 1/30/02 . . ' r Vl • - V.. .» ' — vt •• -^ •« MOUND HRE DEPARTMENT APPARATUS CONOmON REPORT SUMMARY Uniti Datcription Primary Pufpoaa Condition Proiactex? Lift Raplacawtnt Cott CommanU 11 1969 Mack 1000 gpm Pumper 3rd Response Engine Poor Replace Now $260,000 Failed Recent NFPA Pump Test 16 1954 Dodge Gram Rig Grass Fires Fair 5 years DNR - Free Occasional Use But Necessary 17 1961 Sutphen Ladder W1S00 gpm Pump Ladder Truck 4th Engine Good 5-7 years $575,000 $25,000 Repairs In Last 18 Months 18 1964 Ford 1250 gpm Pumper 2nd Response Engine Good 10 years $260,000 $14,000 Refurbish Scheduled 2002 19 1967 Chevrolet Rescue - 4WD 1st Respnse Medicals, PIA Fair 3 years $85,000 Needs Body Work Badly 22 1990 E-One Heavy Rescue 1st Response Fire - HazMat Very Good 15 years $225,000 Overall Very Good Equipment Truck 24 1996 Frelghtiiner 1250 gprn Pumper 1st Respnse Engine Very Good 20 years $260,000 No Issues 2S 1973 Mack 2000 oal. Tanker 1st Response Water Truck Fair Byears $120,000 OccaMonal Use But Critical 26 1999 Ford Crew utility Multi • Use Excellent 20 years $30,000 No Issues 27 Gamma Goat Grass Rig Grass • Brush Fires Fair 10 years DNR - Free Off Road Use 28 2001 19' Silver Wolf Rescue Boat Water Rescue Excellent 25 years $40,000 No Issues r MOUND FIRE DEPARTMENT APPARATUS NEEDS FORECAST SuimiMury of N—do (Noxt 10 yar»)Rovenuo • Apparatut Roplacomwit Fund Priority Naada Coat Eadmata 1 1st Response Rascua $85.i Aerial Ladder Truck $575.i Tanker Truck $120,000 TOTAL $780,000 2002 2003 2004 2005 2006 2007 2008 20Cd 2010 2011 $40,000 $40,000 $45,000 $45,000 $50,000 $50,000 $55 000 $55!oOO $60,000 $60,000 10 Year Total I I ■ I. M 1/30/2002 4' f- We CAN - Help ! WeCAN stands for Westonka Community Action Nehvork. Our organization is all about neighbors helping neighbors. WeCAN*S mission is to help provide basic human services in a respectful way to individuals and families in our service area, and to work with them to enhance family stability and self sufliciency. We serve the following communities: Mound, Greenfield, Loretto, Independence, Maple Plain, Minnetrista, Minnetonka Beach, Rockford, Spring Park, St. Bonifacius, Tonka Bay and Western Orono. Here are some of our services: Meals «on»Wheels Meals on Wheels provides hot noon meals to seniors and homebound residents throughout the service area. All meals are delivered by community volunteers. Job Placement Program Job placement services are available to ail, regardless of income. Through one-on-one counseling, program participants learn job-seeking and interviewing skills, update their resumes, and obtain information and referrals for potential employment opportunities. Family Support Services B irthday Shelf : Donated birthday presents and party supplies are available for low and moderaie income families. R eady -to-Learn : Donated back-to-school supplies are dishibuted to school-aged children year-round as needed. Adopt-a -F amily : Christmas presents are provided for the entire family by donations from area residents and businesses. Sta y Warm : Quilts made and donated by local quilting groups are distributed to needy households in the service area. Emergency Assistance Eligible recipients receive emergency assistance for rent or mortgage payments, transportation, utilities or food through vouchers or interest-free loans. ■: Health A dvocacy WeCAN's health advocate provides assistance with Minnesota Care and medical assistance applications, and referrals for other health care resources. Food and Nutrition Education Through small group sessions, participants receive information on budgeting, food buying, meal planning, cooking, and good nutrition. Class participants learn how to eat well while stretching their food dollars. Energy A ssistance From May through September, WeCAN accepts energy assistance applications. From October through April, applications for energy assistance are taken by Community Action of Suburban Hennepin (CASH). Support Services : Community Food Shelf WeCAN co-sponsors the Westonka Community Food Shelf, which provides fresh milk, bread, canned and packaged foods for individuals and families in need. Low Cost Clothing Providers The Pennywise Shop in Mound offers quality second-hand clothing, toys, and housewares to area residents. Through WeCAN, vouchers are available for free clothing. Economic A ssistance : Hennepin County Economic Assistance intake workers take applications for Minnesota Family Investment Program (MFIP), General Assistance, and other programs in the WeCAN offices one day each week. Family and Individual Counseling Appointments are available in the WeCAN offices one day per week for professional individual and family counseling provided by Pyramid Mental Health Center. Please let Friends and Family in Need of These Services Know About WeCAN! Our telephone number is: 952.472.0742 We are located right next to the Fairview Covenant Church on 19 in Minnetrista (1155 County Road 19). If you would like to volunteer - be sure to let us know, there are many great ways you can get involved! Neighbor helping neighbor really works! J m fi*fi M a m-m'AA mt ■