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Home My WebLink About05-06-2003 Council Work SessionCouncil Worksession 5:35 p,m. Tuesday, May 6,2003 Orono City Council Chambers AGENDA 1. Structuring of the Bond Issue for the Navarre Fire Station 2. Assessor Update Regarding Property Reviews for the Reconvened Board of Review Hearing 15 minutes 30 minutes I 3. Discussion of "Open Book" meeting as option to Local Board of Review Hearing 15 minutes JIf ^ V. TO: FROM: DATE: Mayor Peterson and Council Members Ron Moorse, City Administrator April 30,2003 SUBJECT: Structuring of Navarre Fire Station Bond Issue At the May 2 woric session, Carolyn Drude, die City ’s Bond Consultant, provided three options for structuring the Navarre Fire Station Bond Issue. The Council determined a structure that would allow some flexibility regarding tax levies in the future would be preferable because of the uncertainty regarding State legislative impacts on local levies, and because the City has upcoming needs that will require additional expenditures. The Council directed the City Administrator to provide information regarding upcoming needs and expenditure increases, and regarding additional options for structuring the bonds that would most cost-effectively provide the levy and expenditure flexibility the City will need. Future Expenditures The attached materials provide information regarding future expenditure needs. In the near future, there will be a need for increased expenditures for both capital and operating needs. These needs include the replacement of equipment in the Police, Fire and Public Works areas, increased expenditures for street rehabilitation, and increased staffing needs, particularly in the Police Department. Bond Structure Tom Kuehn, Carolyn Drude, and I will meet prior to the work session to review the bond structure options, as well as the City ’s current bond schedules, to determine how best to provide some expenditure flexibility while limiting interest costs. ■JLm I?-"’ -:v , TO: FROM: Mayor Peterson and Council Members Ron Moorse, City Administrator DATE:May 5,2003 SUBJECT: Future Expenditure Needs 1. Long Lake Fire Department Equipment Replacement — 2005: Self-Contained Breathing Apparatus(SCBA)-$90,000 — 2007: Tanker Truck-$135,000 — 2011: Light Rescue-$55.000 — 2013: Pumper-$600,000 — 2016: Utility Truck-$80,000 2. Public Works Equipment Replacement — Current transfer(levy) for equipment replacement is insufficient for future needs Current transfer is $65,000/yr. The transfer amount needs to be increased to $100,000/yr. (Please see the attached Capital Spending Plan for the Public Services Department) 3. Police Equipment Replacement/Upgrades A. The Police will need to replace/upgrade the computer terminals in their squad cars in the next 2-3 years. This wit! cost approximately $70,000. B. The Police Department needs to replace or upgrade its Police Records System. This is planned to cost approximately $90,000, to be financed over the next six years. 4. Staff Needs — The PD needs another Investigator. — When the Dahlstrom and Willow View developments are built-out (3-5 years), we will have added approximately 500 new residents. This Is a 7% increase. This will require the addition of at least one Police Officer. — We have discussed the need for an Assistant City Administrator. 5. Street Rehabilitation — The level of expenditures for street rehabilitation will need to increase substantially due to the need to move beyond simple overlays to a mill and overlay or to full reconstruction. This could double the cost of rehabilitating a mile of street. We are currently levying $130,000 per year for street overlays. If the cost of street rehabilitation doubles, we will only be able to improve one- half of the number of miles of streets we improve today. t ■,i I 2004 2004 Total 2004 Replace 1992 John Deere Model 2355 Roadside Mower/Sweeper Replace Public Works1982, #710 4 Wheel Drive 3/4 Ton Pickup 50,000 35,000 50,000 35,000 125,1 95,000 2005 2005 2005 Total 2005 2006 2006 Replace 1992, #424 Dump/Plow Truck 100,000 105,000 Lift Station Rehabilitation 95,000 95,000 Paint Navarre Water Tower 250,000 105,(95,000 250,( Replace 1979 Tractor Backhoe Loader 80,000 90,000 Replace Building Inspection1996 4 Wheel Drive 3/4 Ton Pickup 35,000 35,000 • 1 % i 2006 Total 2006 Lift Station Rehabilitation 95,000 95,000 125,(95,( 2007 2007 Replace 1994 Case Loader 110,000 130,000 Lift Station Rehabilitation 100,000 100,000 Total 2007 2008 130,000 100,000 Replace 1996, #426 Dump/Plow Truck 110,000 110,000 2007 Lift Station Rehabilitation 100,000 100,000 Total 2008 110,(100,( ^ - ■*-- ■ --------------------------------— TO: ' Mayor Peterson and Council Me*nbers FROM: Ron Moorse, City Administrator DATE: May 5.2003 SUBJECT: Assessor Update and **Opcn Book** Meeting Option Property Review update The Assessor is completing property reviews today, and will have a better idea as to on wUch properties there continue to be significant valuation issues. The Assessor will provide this information at the work session. **Open Book** Meeting Option The Open Book meeting option is an option available to Cities in vi^ch the County Assessor provides property valt ;'tion services. These cities can choose to transfer the Local Board of Review powers to the County Board. Rather than having a Local Board of Review hearing, the County Assessor would hold an “open book" meeting, at which the local property owners would have an oppor tunity to question the valuation placed on the property. This is an informal process with the Assessing staff, rather than a formal process with the City Council acting as the Local Board of R lew. The formal appeal of the Assessor ’s valuation would be to the County Board, rather than to i i local Board of Review.