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01-13-2003 Council Packet
AGENDA FOR COUNCIL MEETING SET FOR MONDAY* JANUARY 13,2003,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA (*) Asterisk items are considered to be routine items to be enacted upon by one motion by the City Council under the Consent Item* on the agenda. Memos regarding each of the Agenda items are available in the Public Packet - located on the counter near the sign in sheet. Pm ••—ting JAN 1 3 2003 CM Y Oh OHONO ROLL CALL CONSENT AGENDA I. Approve/Amend APPROVAL OF MINUTES * 2. Regular Council Meeting of December 9,2002 APPEAL 3. Appeal of Narrows Saloon Liquor Violation Penalty Fee PROCLAMATION 4. Appreciation to Gabriel Jabbour PARK COMMISSION COMMENTS PLANNING COMMISSION COMMENTS PUBLIC COMMENTS - (Limit 5 Minutes Per Person) ZONING ADMINISTRATOR'S RfIPORT * 5. #02-2753 Wesley Byrne, 28 17 Casco Point Road - Plan Revisions - Refer to Planning Commission 6. Adoption of Stormwater Management Plan - Resolution 7. Consideration of Old Long Lake Road Seu cr Request MAYOR/COUNCIL REPORT PUBLIC SERVICE DIRECTOR’S REPORT 8. Request for Payment No. 1 - SCADA System CITY ADI^IINISTRATOR’S REPORT 9. Pay Requests - Long Lake Fire Station 10. Application and Certificate for Payment No. 8 - Long Lake Fire Station II. Change Orders Number 3 and 4 - Long Lake Fire Station 12. Annual Appointments - Resolution 13. Selection of Date for 2003 Local Board of Appeal and Equalization 14. Animal Control Contract Renewals 15. City Recorder Fee Adjustment 16. Appointment of Planner AGENDA FOR COUNCIL MEETING SET FOR MONDAY, JANUARY 13,2003,7:00 P.M. ORONO COUNCIL CHAMBERS, 2780 KELLEY PARKWAY, ORONO, MINNESOTA 17. Special Assessment Deferral Renewal • Reapplication From Stubbs Bay Sanitary Sewer Project Resolution 18. Amend 2003 Calendar 19. Street Banners in Navarre 20. Consultant Engineer 2003 Fee Schedule II!. " ■ CITY ATTORNEY'S REPORT 21. LICENSES Kennel License Renewals One Day Gambling Permit - Resolution * ^2. BILLS UPCOMING ISSUES AND EVENTS 2SS1 01/13 - Council Meeting, 7:00 p.m. 01/20 - HOLIDAY, Martin Luther King, Jr. Day 01/22 -Plarming Commission, Wednesday, 6:30 p.m. 01/27 - Council Meeting, 7:00 p.m. 02/03 - Park Commission Meeting, 7:15 p.m. 02/10 -Council Meeting, 7:00 p.m. . 02/17 - HOLIDAY, Presidents’ Day 02/19 - Planning Commission. Wednesday, 6:30 p.m. 02/24 - Council Meeting, 7:00 p.m. Public A ttendance Meeting D ate C ouncil □ Planning Commission □ Park Commission □ Other Please hll out the information requested BELOW FOR OUR CITY RECORDS. PRESENT FOR (from asenda) NAME (please print) ADDRESS i.Ml pL /<s. ^ y. - 2.. NAME OR NUMBER i -S'» ? Cf .'3 /i 3.. 4. 5. _ 6. _ 7.. 8._ 9.. 10.. 11.. 12. 13.. 14.. 15.. Si'OMtvnMMMVMJCJkTV r ORONO CITY COUNCIL MEETING co... - MONDAY, DECEMBER 9,2002 ---------------------------------------JAN 1 3P003 © ROLL CH Y Uh ORONO The Council met on the above-mentioned date with the following members present: Mayor Barbara Peterson, Council Members Bob Sansevere, Jay Nygard, Jim White, and Jim Murphy. Representing staff were City Administrator Ron Moorse, Planning Director Mike Gafl^n, Zoning Administrator Wendy Bottenberg, City Attorney Tom Barrett, City Engineer Glenn Cook, Public Services Director Greg Gappa, and Recorder Alissa Wintemheimer. Mayor Peterson called the meeting to order at 7:02 p.m. CONSENT AGENDA I. Approve/Amend Items 11, 12, 13,14,15,17,18,19,20,21,72,23,24, and 25 were added to the Consent Agenda. Murphy moved, and Sansevere seconded, to approve the consent agenda as amended. Vote: Ayes 5, Nays 0. PUBLIC HEARING 2. 2003 Levy Adoption Hearing—Adoption of 2003 Budget and Tax Levy A. Adopt Final 2002 Levy Collectible in 2003—Resolution No. 4902 B. Adopt 2003 General Fund Budget—Resolution No. 4903 C. Adopt the 2003 Special Revenue Funds Budgets—Resolution No. 4904 Moorse stated that the hearing was the final hearing prior to the adoption of the 2003 budget and ta.x levy. The proposed budget reflected an effort to limit expenditures in order to comply with a state-imposed lev^ limit, as well as to deal with other limited revenues, while maintaining current service levels and providing funding for upcoming fire equipment and facility needs. The 2003 General Fund budget expenditures increased by 2.28% over the 2002 budget. The small increase was made possible by significant expenditure reductions, including the elimination of two staff positions The total levy increased by 5.88% over the 2002 Levy. The increase was necessary to fund the General Fund budget and to provide funding for upcoming fire equipment and facility needs. Mayor Peterson opened the public hearing at 7:04 p.m. ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 PUBLIC HEARING —Continued There were no comments. Mayor Peterson closed the public hearing at 7:05 p.m. Murphy stated the City should prepare for 2004 when they will be greatly affected by State budget issues. Moorse stated that the City receives $300,000 in Market Value Credit from the State in order to reduce the property ta.x amount for homes that are worth up to $400,000. The City could lose that Market Value Credit in 2004. Mayor Peterson moved, and White seconded, to adopt Resolution No. 4902 adopting the Bnal 2002 tax levy collectible in 2003. Vote; Ayes 5, Nays 0. Mayor Peterson moved, and White seconded, to adopt Resolution No. 4903 adopting the 2003 General Fund budget. Vote: Ayes 5, Nays 0. Mayor Peterson moved, and White seconded, to adopt Resolution No. 4904 adopting the 2003 Special Revenue Funds budgets. Vote: Ayes 5, Nays 0. 2bb. Update on Dakota Line Gabriel Jabbour expressed his admiration of and appreciation to Mayor Peterson for handling an awkward situation with grace and poise in their meeting w ith Long Lake that evening regarding fire service. He stated the City should thank Tom Skramstad, Shorewood’s representative to the LMCD, and Lili McMillan, because they were instrumental in securing funding for the additional Water Patrol deputies. Jabbour stated that a letter was sent to Minnetonka Beach stating it is illegal for them to adopt a comprehensive plan without Met Council first approving it. He stated Orono was responsible for bringing the issue to light, and if Minnetonka Beach refuses to act on the letter, Orono should be ready to pursue the matter further. He stated he is concerned about the impact of the State’s budget shortage on the Highway 12 project. Item 16 was moved up on the agenda. I •n fi, "4 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 16. Appoint Auditor for Fiscai Year 2002 White stated that he wanted to comment on the extra costs, such as the tax increment district's required reporting and data collection. He pointed out that that is one reason why the City gets a 10% lake on a TIF district. In his ofTice, they spend about $30,000 per year to do the reporting. People don’t realize there are expenses that don’t appear on any agenda that affect the cost of doing business. White moved, and Murphy seconded, to appoint the audit firm of Maiioy, Kamowski, Radosevich & Co., P. A. to perform the required audits for the 2002 fiscal year records at an estimated cost of $23,670, excluding direct expenses. Vote: Ayes 5, Nays 0. APPROVAL OF MINUTES *3. Regular Council meeting of November 25,2002 Murphy moved, and Sansevere seconded, to approve the Minutes of the Regular Council Meeting of November 25,2002. Vote: Ayes 5, Nays 0. *4. Truth in Taxation Meeting of December 2,2002 Murphy moved, and Sansevere seconded, to approve the Minutes of the Truth in Taxation Meeting of December 2,2002. Vote: Ayes 5, Nays 0. PARK COMMISSION COMMENTS—RICK MEYERS. REPRESENTATIVE Meyers stated that there was no December meeting. At the last meeting, they discussed the J^tench Creek prairie problem and consulted with the people who had done the prairie. The prairie is as good as they can get it given that the soil corrections were not done properly when the prairie was planted. Hackberry Park is finished and looks fabulous. Meyers stated they are having problems with garbage collection in the parks with BFI. The City will start doing its own garbage collection at the parks. Someone threw a mattress and box spring in the Stubbs Bay dumpster. If the City does build a fire hall near the Sohn’s property, the Parks Commission would like to be involved in order to plan a skating rink with a bathroom, parking area, lights, etc. ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 PARK COMMISSION COMMENTS —RICK MEYERS, REPRESENTATIVE- Continued as part of the development. PLANNING COMMISSION COMMENTS—JEANNE MABUSTH, REPRESENTATIVE None. Gaffron stated that Mabusth had called in sick. PUBLIC COMMENTS Lorraine Kaley of 1395 Brown Road South asked if the City was planning to install a skating rink in the empty lot near the old city chambers. Meyers stated that the well on that lot functions, but is too small to support a skating rink. Also, the ground would not hold water properly. They arc plaiming to install two rinks at the Sohn’s property that would include amenities. Sansevere asked Ms. Kaley if she would be interested in a spot on the Planning or Parks Commissions if one became available. She stated she would be. He suggested she leave her name with slafTso that she could be notified if a spot becomes available. Meyers stated that nuisance properties are a problem. He had read that Mound had over 200 problem properties. AAer sending out warning letters and cracking down on ordinances, they reduced the number of problem properties to about 20. He stated it was time for Orono to get tough on residents who neglect their properties. They could organize volunteers to provide help for elderly or handicapped residents. Mayor Peterson stated the process to deal with run down properties is a long one. Moorse stated they have the right ordinances in place, but if someone fights it, the process becomes lengthy. Meyers suggested condemning properties with gross violations. Mayor Peterson stated they did not want to attack elderly residents who can’t keep up their properties. Meyers stated they should help those people. Mayor Peterson suggested putting something in the newsletter. Meyers suggested doing a clean up day once or twice a year when the City would pay for hauling off large garbage. Mayor Peterson stated they used to do that with a drop offsite. Sansevere stated they could send trucks around for pick up. I teiiiiiiiriiiiiiiiiiiiMiiiii ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 ZONING ADMINISTRATOR'S REPORT *5. #2587 Kris Rudd on behalf of Richard Rudd, 4575 Wayzata Boulevard— Extension of Finai Plat Date—Resolution No. 4905 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4905 amending Resolution No. 4479, File No. 2587, allowing the final plat for Richard Rudd's subdivision to be submitted by December 31,2004. Vote: Ayes 5, Nays 0. *6. #02>2847 James Nystrom, 1725 Concordia Street—Conditional Use Permit- Resolution No. 4906 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4906 granting a conditional use permit per Municipal Zoning Code Section 10.75, Subdivision 1 to permit construction of a cupola on the roof of a residence to be 34.5' tall, where a 30' height is the maximum for the LR-IC zoning district. Vote: Ayes 5, Nays 0. *7. #02-2848 Peter and Amy Goshgarian, 100 Orono Orchard Road South Variance—Resolution No. 4907 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4907 granting a variance to Municipal Zoning Code Section 10.28, Subdivision 5(B) to allow conversion of attic space to living space by raising the roof where the existing residence is 28' from the side lot line where 30* is required in the RR-IB zoning district. Vote: Ayes 5, Nays 0. *8. #02-2853 Aulik Design, 955 Tonkawa Road—Variance/Conditional Use Permit—Resolution No. 4908 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4908 granting a variance to Municipal Zoning Code Section 10.22, Subdivision 1(B) and Section 10.56, Subdivision 16(C)(6) to permit an encroachment of 42' to construct a new residence on the propert) and 62' to construct a lakeside pool into the average lakeshore setback; and a conditional use permit to allow land alteration of greater than 500 cubic yards to be brought onto the site per Section 10.03, Subdivision 19. Vote: Ayes 5, Nays 0. A?" 7,:. ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 9. #02*2854 Kevin Manley, 1973 Eagerness Point Road —Variance/Conditional Use Permit Kevin Manley and Ed Suarez of Gustafson Design, landscape designer, were present. Gaffron slated that the applicant had serious erosion problems with the lakeshore on his property and was applying for approval of a boulder retaining wall system and landscape plan for the westerly lakeshore bank of the property. The proposal requires a conditional use permit and variance for land alteration and hardcover within 7.5’ of the shoreline. The house was newly remodeled and several out of compliance issues had been brought into compliance. There were, however, a number of unresolved issues with the property. The Planning Commission offered to table the proposal, but the applicant requested that a recommendation be forwarded to the Council. Planning Commission recommended to deny the request and did not address specific issues concerning what they might approve were it to come back. Staff had not had adequate time to review plans for extensive boulder walls. The grade has changed since the owner before the last had the property, and the grade change had not been approved. They are therefore looking into potential restoration. There is concern about the slope and stability of the lakeshore bank. They received new plans for 3 different options shortly before the Council meeting. Gaffron suggested it may be appropriate to table the application to allow staff and the City Engineer time to review the new plans. He suggested Council provide direction as to whether the grade should be restored to what it was before remodeling began, whether the deck might be approved if a formal variance request was made. The deck had not been approved by the City and was encroachment in the 0-75’ lakeshore setback zone, and additional hardcover. Any forthcoming approval should be conditioned on the removal of an illegal shed on the cast side of the property and removal of an illegal parking area in the same zone. He stated a survey should be coriducted to determine if the stairway encroaches into the right-of-way enough to be an issue with plowing. Work on the lakeshote could occur in the spring, and erosion control would have to be maintained in the meantime. Gaffron stated staff s recommendation w as to table the application. Ma>t)r Peterson asked Manley if he would have a problem with tabling the application. Manley asked if they could work through some of the issues. Gaffron stated that all the factors need to be dealt with, but most w’ere separate issues from the lakeshore erosion. Murphy stated that the applicants had done an incredible job on the house. He felt that the Manley’s had hurried to get the application past the Planning Commission and to the City Council, and stated he was not prepared to review the plans without the staffs input. ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 9. M2-2854 Kevin Manley, 1973 Fagerness Point Road —V'ariance/Conditionai Use Permit—Continued Murphy added that he had no problem with the deck, wanted the shed moved, and the sidewalk issue resolved. The lakeshorc issue would have to be tabled. Sanseverc asked if all the neighbors had gravel drives. GafTron stated that ifyou drive on it, it is considered hardcover, regardless of whether it is permeable. The drive wasn’t there before and would require a review process. He stated he did not know if any of the neighbors had their drives approved. Murphy asked about the issue w»th the riprap. Gaffron stated that the property has a vertical slope with waves undercutting it and trees in danger of falling into the lake. Manley stated that five of his neighbors had received an estimate to do the riprap along the lakeshorc all as one job. He is the only person dealing with the City, while the neighbors are dealing with the Watershed District. White stated he preferred not to deal with the issues ad hoc. Manley stated ho would like the Council’s opinion on the plans. Sansevere stated he would like to hear from staff and the engineer before giving an opinion. Manley asked if the application would have to return to the Planning Commi.ssion. Mayor Peterson stated it would, in all fairness to him, because Council relics on the input of the Planning Commission, staff, and the engineers. She added that the Planning Commission hadn’t seen the new plans yet and may approve the application based on one of them. Gaffron stated that on page 1 of item B there was a list of unresolved issues. Regarding the shed that was illegally constructed and located within 2’ of the shoreline. Mayor Peterson, Murphy, and Sanseverc agreed it must be moved before the project is completed. Regarding the parking area, Manley stated that it had been increased in size, but had always been in that location. He stated it had been overgrown and had railroad ties bordering it. He removed the ties and widened it to allow for 3 cars. Mayor Peterson asked If he needed a variance. Gaffron stated he did because it was new hardcover with no indication of what had been there previously. Manley asked if applying for a variance would be a waste of time. Sanseverc stated it looked like cveiy one in the neighborhood had similar parking areas. Gaffron stated they needed a review process because of the specific paring needs for that road. Mayor Peterson instructed Manley to apply for the variance. Regarding the accretions, GafTron stated that Manley’s attorney, Mr. Bishop, claimed that tiTifiitfititffilil I i(i •»; .• ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 9. U02-2854 Kevin Manley, 1973 Fagerness Point Road—Vartance/Conditionai Use Permit—Continued the Manley’s own the accretions. The City’s concern is with where the property boundary will end up. The actual area Manley owns within the east 0-75 ’ lakeshore yard was at that time unknown. Regarding the concrete stairs alongside the garage. GafTron stated that they extended into the road right-of-way, but the City had never received a complaint about them. He stated he would defer to publie works coneeming any issue with the stairs. Murphy stated that if staff felt the stairs were a problem, then Manley should correct them. Sanseverc suggested Gappa look at the steps and determine if they would be a problem for the plows. Concerning the deck on the west side of the house, constructed without zoning approval, Gaffron staled that there had been a deck there that was tom off and replaced with a new- one. There had been one building plan for the basement remodel that showed the deek, but it was never approved. The deck is within the 0-75 ’ zone. Mayor Peterson stated the deck had to go through due process. White stated the City had to be consistent to meet State law. Manley showed Council a site copy of the plan with a City stamp on it that showed the deck both bef jre and after the reeonstruction. He stated that they had reduced the deck size and amount of hardcover. Majror Peterson stated that the grade of the walkout level and undereutting of the lakeshore bank issues would be tabled, along with the proposed boulder wall landscaping plans. Murphy asked if tabling it would keep the applicant and his neighbors from installing the riprap. Gaffron stated that if they received a Watershed District permit, and it wouldn’t affect the rest of the property, then Manley could proceed w ith the riprap. Murphy asked if there was an advantage to doing it with the lake frozen over. Manley stated it would probably be a spring project, done with a backhoe. Barrett suggested they direct the applicant back to the Planning Commission with no motion needed. Gaffron stated they had the ability to extend the deadline to March 12,2003. If Manley submits the new variance applications by December 18.2002, he could be finished in March of 2003. l^lurphy moved, and Sansevere seconded, to remand the appikation for conditional use permit and variance for land alteration and hardcover within 75’ of the shoreline back to the Planning Commission. Vote: Ayes 5, Nays 0. 8 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 10. #02-2789/02-2840 Dahlstrom Developmeat LLC, **2550*’ Wayzata Boulevard West—Final Development Plan Approvals Gaffron stated that the applicants were requesting the Council grant them preliminary plat Approval and General Development Plan Approval. The MCWD had yet to grant stormwater/drainage plan approval. It was uncertain whether MCWD approval would result in changes that impact the plat layout, especially concerning the wetland impacts. Wetland approval is a prerequisite of general development plan approval. Staff was working on plans to avoid the bact'up of stormwater with the applicant’s engineer. The City was asking for an overland outlet to accommodate back-to-back superstorm events. The most recently received Plan Sheets had not been completely reviewed by staff. Staff provided the following three options for Council action: 1 . adopting the Draft Resolution and Rezoning Ordinance subject to MCWD approval, and if significant changes resulted, bringing it back to Council; 2. conceptually approving the Draft Resolution and Rezoning Ordinance, with final adoption withheld until MCWD approval is given; 3. tabling formal action until MCWD approval is completed and all issues are addressed. Gaffron stated that Council had already reviewed the Developer ’s fee proposals. Sansevere asked what staff would recommend. Gaffron stated option 2 or 3 w ould be appropriate. He did not want to approve the plans without the MWCD approval as things could change. Murphy stated that the applicants would be coming back before Council for other issues, like lighting. Steve Johnston, of Landform, Inc., stated they had been coming to the Council for nine months and have alw'ays been responsible for whatev .t the City requires. They needed to show their investors and bankers something solid at this point to maintain backing. They needed to send a message that the City is committed to the project. He requested they approve the plans and place all the qualifiers necessary on the approval. Sansevere asked if the investors were the City’s concern. White stated that delay w as surely adding to the project costs. He stated it was time to share the risk and stop dragging out the process. Johnston stated they would still need final plat approval. Moonie stated that approving the preliminary plat indicates that the final plat would be approved. He stated that conceptual approval should send a strong enough message to the investors. Moorse stated Council ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 to. M02-2789/02~2840 Dahhtrom Development LLC, **2SS0 ” IVayzata Boulevard f^est—Final Development Plan Approvals —Continued could not give final plat approval without having Watershed approval. Barrett stated that it would he unwise to give Draft Resolution and Rezoning Ordinance approval until the Watershed approval was in place because the City could lose leverage for any future negotiations. Murphy asked the applicant about the fee schedule. Johnston stated that they stood by their original request, but it was not an issue that would delay project approval. Johnston asked why the trails along Willow and County 6 would not be comparable to the sidewalks along Kelley Parkway. Nygard stated that the developer was creating a dense urban residential area. The trails along Willow and Highway 12 had been previously planned as part of the City’s trail plan and so the City would give a credit to the developer. Because of the high density of the development, he stated they were requiring sidewalks along eaeh side of Kelley. Murphy stated that Council had discussed the sidewalks, and felt they would not receive a lot of use from high school kids traveling between the school and Long Lake. The trail along Higliway 12, however, would be used for that purpose. The sidewalks were primarily there to support the development. Murphy stated he would support the fees as outlined in the staff memo. Johnston stated they were looking for overflow outlets from the area. The culverts could freeze and plug, so they were looking for an outlet to the creek in the north, but were not certain it could work because of the grades. Between two of the units, however, they could reduce the grade and give the water an outlet to the south. Murphy stated that the outlet was being planned in case of a hundred-year storm. Gaffron stated they would prefer an outlet to the north, instead of across Highway 12. Johnston agreed that they had two choices and would work out the overflow to either the north or south. Murphy asked about the Watershed District issue. Gaffron stated that the MCWD had to approve the filling of the w etlands and the mitigation for those. He stated he felt that they thought there would be extensive wetland impact and wanted less impact by the development. From the City’s perspective, the easterly entrance to Kelley impacts the wetland to the northeast. Other ininor wetlands will be filled and mitigated elsewhere. Orono has always been the first to avoid filling wetlands. It would come down to what the Watershed District views as the level of impact on an area. The staff was satisfied that the impacts would be minor, whether the Watershed District accepts them or not, remained to be seen. If the MCWD did not agree, then the plans may be impacted, with some buildings needing to move. Murphy asked the applicant if there were any portions of the plans that were in jeopardy. f ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 10, #02-2789/02-2840 Dahlstrom Development LLC, **2550 ” Wayzata Boulevard Best—Final Development Plan Approvals—Continued Johnston slated that the development included about 1-1/3 acre of wetland. He showed Council the wetland areas impacted on the development plan. About 2/3 acre of wetland consisted of a manmade ditch running through the development. They planned to eliminate the ditch, because with the storm sewer in place, it ceases to serve a purpose. The ditch is, however, technically a wetland. The ditch on its own was not an issue, but once determined to be a wetland, then overall, an 86* wide swath is taken out of the dev elepment with all the required setbacks. Sansevere asked why the Watershed District has had the application for 3 months. Johnston stated that it is a complicated delineation and the MCWD is trying to protect the wetland. It is not a logical land use decision to reduce density in order to save a manmade ditch. Sansevere stated he favored granting necptual approval of the Draft Resolution and Rezoning Ordinance, with final adoption withheld until MCWD approval is gained by applicant and engineering issues have been completely addressed. Johnston asked if they could change the wording to grant “preliminary" approval of the Draft Resolution and Rezoning Ordinance, instead of conceptual. Barrett stated that because of the similarity that would create between option 1 and 2, and because there w as no existing category for preliminary' approval, they could not change the wording without putting the City at risk of implying a future commitment. Johnston requested they adopt the Draft Resolution and Re/.oning Ordinance subject to the MCWD approval and any other conditions the Council would like to add. Kendra Lindahl stated it was not unusual to approve a project subject to many issues pending. Any changes of the plan would require an amendment, and any failure to comply with any conditions, they would be forced to come back before the Council. Murphy asked w hat exactly the MCWD had to approve. GafTron responded that MCWD would approve the stormwater management plan, wetland impacts under the wetland conservation act, and grant an erosion control permit. There remains potential changes to the development until the MCWD grants their approvals. Murphy asked if the MCWD could come up with a plan that the City would not be able to approve. Gaffion stated that if the MCWD made changes, it would reduce the number of townhouse units. He felt there were solutions to the stormwater plan. He stated his discussions w ith Mike Wyatt led him to believe that MCWD did not have a full set of plans. Wyatt hadn ’t realized there was going to be a storm sewer from the wetland in the northwest down to the big pond. di OKONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 10. 002-2789/02-2840 Dahlstrom Development LLC, **2550” Wayzata Boulevard H^est—Final Development Plan Approvals—Continued GafTron stated they had received a letter from Mn/DOT that suggested they might go through parallel processes with review of the plat and the request for reconveyance in permits, and that the City should follow up with that. Staff did not believe there were issues that cannot be resolved with Mn/DOT, but if for some reason, they refuse the reconveyance and permits, the development would then need to change again. The MCWD was, however, the most concerning issue. Sansevere asked the applicants why the wording of the approval was so important, when the developer’s backers were surely well versed in such matters. Johnston stated that they would like to remove the word conceptually to convince their bankers that the City supports the project and the project is moving forward. Barrett stated that the issue was that there were blanks in the resolution regarding conditions of approval for a variety of issues. If Council felt they could work out most issues, there remained the issue of making it perfectly understood that the MCWD had to make approvals as a condition of the City’s approval, which he felt the draH did not do adequately. Sansevere asked if a letter from the City explaining why they only granted conceptual approval and stating that the City does, in fact, support the project would help the applicants. Barrett felt a letter giving endorsement of the plan would be acceptable. Gaffron stated that the resolution before Council went a long way toward addressing all of their concerns. He stated they could grant approval subject to staff bringing back a resolution that addressed all the issues under discussion, which had been done in the past. Council could grant approval subject to the adoption of a resolution in January assuming the Watershed District and engineering issues have been resolved by that time. Barrett stated that was acceptable. Johnston stated that would help them. Murphy moved, and White seconded, to approve the language of the Draft Resolution and Rexoning Ordinance with final adoption of the Draft Resolution and Rezoning Ordinance to be withheld until the MCWD approval is granted and the engineering issues are resolved, and staff will return with a final resolution in January that details the changes. Sansevere slated he did not see a difference between the terms adopt and approve. Barrett stated they were creating a distinction by approving the language, but not adopting the resolution. Sansevere stated he would prefer the letter of support. Mayor Peterson asked the applicants if they accepted the motion. Kendra Lindahl stated that she was confused by the addition of “language” to the motion. Barrett stated it was to r ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 to. m-2789/02-2840 DaMstrom Development LLC, V550 ” fVayzato Boulevard West—Final Development Plan Approvals—Continued create a distinction between the terms approve and adopt. Murphy amended the motion to include a letter outlining their position on the Planned Unit Development No. 4 for Dahlstrom Development, LLC. Vote: Ayes 5, Nays 0. Murphy moved, and Sansevere seconded, to adopt the fee schedule as presented in the staff memo. Vote: Ayes 5, Nays 0. Johnston stated that the resolution stated that adoption of the final landscaping plans were subject to the recommendations of Wallace Case. He felt that a lot of the recommendations did not provide the best solutions, and asked that the recommendations instead be taken into account and used as a guide for the landscape architects during planning. Gaffron stated that they would reword the item for the final resolution. Gaffron showed Council a photo of the retaining walls that would be used in the development. Council approved the proposed retaining wall material. Murphy suggested the applicants approach the MCWD to see how they can expedite the process. Johnston asked Council how best to begin the commercial clement of the development. White suggested he bring something to Moorse, who would inform the Council. MAYOR/COUNCIL REPORT Sansevere stated that he was in favor of Mayor Peterson’s proposal that staff receive December 24"’ otT. Mayor Peterson stated she proposed staff receive the 24"* off with pay. Sansevere stated it concerned office, or non-union, staff. Moorse stated that staff each receive 11 holidays per year. This year, the designated holidays included a one-half day holiday on Christmas Eve day. Murphy stated that they could approve December 24"', 2002 as a full-day holiday, and deal with the executive decision for the future at a later meeting. Mayor Petersoa moved, and White seconded, to approve closing City Hall on December 24'\ 2002, with staff receiving their regular pay for the day. \ ote: Ayes 5, Nays 0. 'J'L ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 PUBLIC SERVICE DIRECTOR’S REPORT *11. Orono/Long Lake Water System Interconnection Improvements Murphy moved, and Sansevere seconded, to authorize the expenditure of $3,050 for a Joint project with the City of Long Lake to install a new valve system for the interconnection between the City’s water systems with the project funded from the Water Fund Capital Outlay Budget, with the corresponding budget adjustment to the year 2002 Water Fund Capital Outlay Budget. Vote: Ayes 5, Nays 0. CITY ADMINISTRATOR’S REPORT *12. Long Lake Fire Station Pay Requests Murphy moved, and Sansevere seconded, to approve the requests for payment as follows: BKV Group in the amounts of $4,707.85, $546.69, and $167.33; Great Plains in the amount of $87.94, and Herc-U-Lift in the amount of $4,999.87, to be funded from the Joint Fire Account. Vote: Ayes 5, Nays 0. *13. 2003 Fee Schedule—Ordinance and Summary Ordinance for Publication- Ordinance No. 224,2"’* Series Murphy moved, and Sansevere seconded, to adopt Ordinance No. 224, Second Series adopting the City’s Fee Schedule for 2003 and Summary Ordinance for Publication. Vote: Ayes 5, Nays 0. *14. 2003 Meeting Schedule Murphy moved, aud Sansevere seconded, to approve the 2003 Meeting Schedule. Vote: Ayes 5, Nays 0. *15. Coui.’cil Liaison to Park Commission and Planning Commission meetings in 2003 Murphy moved, and Sansevere seconded, to approve the schedule for Couucil atteudance at the Park Commission and Planning Commission meetings during 2003. Vote: Ayes 5, Nays 0. 16. Appears before Item 3. ■iinni imim 1 ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 *17. 2002 Interfund Transfers and Loan Payments Murphy moved, and Sansevere seconded, to approve transfers as proposed on the Schedule of 2002 Interfund Transfers and Loan Payments. Vote: Ayes 5, Nays 0. *18. Authorization to Disburse City Funds for CSaims Received Murphy moved, and Sansevere seconded, to authorize the City Treasurer to disburse City funds in payment of claims received for the December 23'^*’ Council meeting, which has been canceled, and that such paid claims be presented for formal approval at the January 13,2003 Council meeting. Vote: Ayes 5, Nays 0. *19. Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the 2001 Financial Report—Information Only *20. Change in Name of Fleming Trail Addition Plat—Resolution No. 4910 Murphy moved, and Sansevere seconded, to adopt Resolution No. 4910 approving the change of the Fleming Trail Addition plat to Stoncridge Colony. 3'ote: Ayes 5, Nays 0. *21. Pay Adjustment—Chief Good Murphy moved, and Sansevere seconded, to approve a salary increase of 3.75% for Chief Stephany Good, eifecliye February IS, 2002. Vote: Aves 5, Navs 0. *22. Police Capital Expenditures Murphy moved, and Sansevere seconded, to authorize the police department priority expenditures- 1. Furnish sergeant office with three workstations: $5,000 2. 1 replacement radar: $1,900 3. I computer, 1 printer (sergeant office): $2,000 4. Digital camera for crime scene & evidence: $600 5. Cabling A data-ports: $1,000 —totaling $10300, using 2002 budget dollars, subject to approval of a budget carry over in 2003, based on the surplus funds available from the 2002 Police budget expenditures. Vote: Ayes 5, Nays 0. J ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 *23. Elimination of Faciiity Rental Charge from Police Service Cost Allocation Murphy moved, and Sansevere seconded, to approve the elimination of the facility rental charge from the police service cost aliocation calculation, effective January 1, 2003. Vote: Ayes 5, Nays 0. *24. Police Web Page Murphy moved, and Sansevere seconded, to accept assistance from Ms. Stephanie Grande for the development of a business **marketing” pian, which wouid include redesigning the Orono Police Department web page. Vote: Ayes 5, Nays 0. *25. Accept Donation to Poiice Reserves Murphy moved, and Sansevere seconded, to accept check in the amount of S2S0 from the Long Lake Fire Department on behalf of the Orono Police Reserves. Vote: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT None. 26. LICENSES Annual Liquor Licenses Club On Sale Liquor Narrows Saloon (Orono Liquor Inc.) 3380 Shoreline Drive Mayor Peterson moved, and White seconded, to approve the above listed license, subject to full payment of the utility bill and the civil penalty*. Vote: Ayes 5, Nays 0. *27. BILLS W hite moved, and Murphy seconded, to approve payment of the All Funds Account. Vote: Ayes 5, Nays 0. ORONO CITY COUNCIL MEETING MONDAY, DECEMBER 9,2002 ADJOURNMENT The meeting was adjourned at 9:35 p.m. t' ** ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION JAN 1 3 2003 Date: 0 1 /08/03 Ci 11 or OMOnU Item No ^ 3 Department Approval:Administrator Reviewed:Agenda Section: Name: Kurt Erickson Title: Sergeant Item Description: Request for Hearing - Alcohol Compliance Violation Exhibits: A / Criminal Complaint, B / City Attorney Letter - Criminal Disposition, C / Anderst Letter Civil Penalty Due, D/ Fee Schedule, E/Notices of Seminars DISCUSSION: On July 26,2002 the police department conducted a City-wide alcohol compliance check. During that check, several failures occuired. One of those failures was at the Narrows Saloon, 3380 Shoreline Drive, in Orono. The Narrows Saloon is owned by Jim Anderst. /\n employee of the Narrows Saloon sold alcohol to a minor City Attorney Ken Potts issued a criminal complaint against the employee for the gross misdemeanor violation of selling alcohol to a minor. In response, the employee appeared in Hennepin County Court on September 24,2002 and entered a plea of guilty to the charge of selling alcohol to a minor. On September 26.2002 Ken Potts sent a letter to the police notifying them that the criminal matter had been completed. (Exhibit's A and B) The police department sent a letter to Jim Anderst on October 22,2002 notifying him that a $500.00 ci\ il penalty w as due as a result of the failure. This is based on the City l ee Schedule for a first time alcohol violation. (Exhibit ’s C and D) Jim Anderst failed to pay the civil penalty until his liquor license was up for renewal. At the time his license was renewed, he was told it was contingent on payment of the civil penalty. W’hen Jim Anderst made the payment on December 17,2002 he notified City Staff that he wanted a hearing before the council on the civil penalty. Jim Andcrst has been notified by U.S. Mail and phone message (on his personal cell phone line) that the City has reserved time for him at the January 1 3,2003 Council Meeting to exercise his right to a hearing on the civil penalty. The criminal penalty to the server and the civil penalty to the owner is based on the belief that lioth the owner and the server have to know there are consequences for the illegal salt. If the sett er had no penalty and only the owner were responsible, the ser\'er would have no incentive to avoid the illegal sale. If the owmer had no penalty, it would be easy for a irresponsible o\^Tier to pressure the employee to make illegal sales. The concept of administrative penalties for the civil violation and criminal penalties for the criminal act, are endorsed by University of Minnesota, School of Public Health’s, Alcohol Epidemiology program and the Hennepin County Community Health Department’s, Underage Alcohol Use program. Orono Police Department became involved with compliance chocking when sur\cys of Orono High School students conducted by the State showed Orono students having a significantly higher use of alcohol than the Minnesota average. Use was also higher than in surrounding districts. The Orono Police in response have worked with a community based group involving school district staff, and community members in trying to address this problem. One component of that effort is the compliance checking. 1 he Orono Police Department has worked with the Minnesota Department of Public Safety and private presenters on responsible beverage serviee to educate all of our retailers about responsible beverage service and compliance checking. Ail retailers have been invited to our seminars and all have been told up front what is done, how it is done, and why it is done. RECOMMENDATION: It is recommended that the Council deny any request to be excused from the civil penalty or to waive any portion of the penalty. It is aLso reeommended that Jim Anderst be reminded of the increasing penalties for future violations pursuant to the established fee schedule and encouraged to either sponsor in-house a responsible beverage scr\ ice program or to regularly luve his employee's attend programs sponsored by the pt>lice department. (E.xhibit E) COUNCIL ACTION REQUESTED: Motion to deny the appeal by Jim Anderst, of the Civil penalty for the alcohol sales violation. C AkMt't I timg C'aNmi CoiiMnl Vuow Stti.'oanplMWic\ lo. »f)d Min T 1 ■ r i ! . I •i \ T i; «» state of Minnesota Cot n CCT UST CHARGE STATUT^ONLY I ' M.S. 340X75037 Subd. 2(O . .y v*f\ ___L. HENNEPIN District Court M.O.C. M4106 coc CONTROLLING AGENCY CTY. ATTY. RLE NO. MN0271500/ 02-3543 COL RT CASE NO I DATE TILED r- 9m • 9 # ••• • AmeoJed Tib Charge Previous])' Filed ^ If fwirt ikM I eoiRiR (Mt atucM) . / if mtiH ti dtltatd iy MS 3IIB.0I. Pib2a> state of Minnesota VS. PLAINTIFF, NA.ME; first, middle, last Kara Jean Thill 600 University Ave SE, #401 DEFEND.ANT. SERIOUS FELONY X SUMMONS . FELONY WARRANT GROSS MISDM DWI ORDER OF OETENHON X GROSS MISDM Date of Birth SJIS COMPLAINT NUMBER 27-11-2-312ilA 1-1-80 H=.\N:?iN err < n \l I’ I \ I N IMinneapolis» MN 55414 The CompUtinant, being duly SHom, makes complamt to the above-named Court and states that there is probable cause to bdieve that the Defendant committed the following offense (s). The complainant states that the flowing facts establish PROBABLE CAUSE Your Complainant is a supervisory official with the Orono Police Department and in that capacity has reviewed the report of Officer Tony Wittke. aiso" with the Orono Police Department, whereupon he learned the following: Officer Wittke’s report states that on 26, 2002 he conducted alcohol compliance checks. This was done in follow-up to a letter dated June 6, 2002 to all liquor license holders in the cities patrolled by the Orono Police Department. Officer Wittke recruited a Joseph Patrick Lee, date of birth 2-1-82. Joseph Patrick Lee was to enter premises and if asked for his identification was required to produce his driver’s license which states in bold across the top Minnesota Driver’s License - Under 21. On July 26, 2002 at appro.ximately 3:35 p.m. Joseph Patrick Lee entered the Narrows Saloon located at 3380 Shoreline Drive in the City of Orono, County of Hennepin, State of Minnesota. Joseph Patrick Lee approached the bar and ordered a Bud Light on tap. The bartender did not question his age or ask for identification. She then sold him the Bud Light tap. Officer Wittke then entered the bar and Joseph Lee identified the bartender to him and she was iilentified as Kara Jean Thill. THEREFORE, Conifdainant requests that said Defendant, subject to bait or conditions {^release be: f/J arrested or that other lawful steps be taken to obtain defendant's appearance in ctHtrt; or (2) detained, if already in custody, pending further proceedings; and that said Defendant otherw ise be dealt with according to law. COM^AINAVrS ftd^TURE: t\treby approxe this Complaint. COMPLAINANT S NAME: Inv. James Cornlck Brin/ duly authotitrJ to proserutt the offtnst(t) c DATE A<Ggiist 21, 2002 PROSECUTISG A TTORSEY: NAMETITLE Kenneth .NE^SIGN^^^^ FOR.M B ADDRESSTELEPHONE , 5105 Thimsen Ave, #200, Minnetonka, MN 55435 952-474-4240 Rev, 1105 oz- KENNETH N. POTTS, P.A. Attorney at Law Slot Thinuen Avenue Suite 200 MINNETONKA, MINNESOTA 55345 TELEPHONE (952) 474-4240 TELECOPIER (952) 474^)987 September 26,2002 Mr. Ronald F. Moorse City Administrator CityofOrono P.O. Box 66 Ciystal Bay. MN 55323 Re: State v. Kara Jean Thill Dear Mr. Moorse: Please be advised that the above-named individual was charged with Sale of Alcohol for a Person Under the Age of 21 while she was employed at the Narrows Saloon in die City of Orono. Ms. Thill appeared in court on September 24,2002 and entered a plea of guilty to the charge. She was placed on probation for a period of one year on the condition that she have no same or similar violations and I required that she pay $400 in prosecution costs to the City of Orono. The City can take whatever action they see fit against the owner of the Narrows Saloon. Sincerely, Kem<eth N. Potts KNP/sb cc: Chief Stephany Good ^ ■ • a DFono Folloe DepaFtmenit James Anderst Narrows Saloon 330 Shoreline Drive Box 36 Orono.MN 55392 Dear Mr. Anderst; The City of Orono pursues sale of alcohol to underage buyers through both criminal and civil penalties. On September 24,2002, your employee, Kara Thill, sold alcohol to a minor during an alcohol compliance check. Kara Hill was charged criminally by the City Attorney. The City is also taking civil action requiring you to pay $500.00 for a first alcohol violation as specified in the City fee schedule. If you disagree your employee sold alcohol to an underage person at your licensed business, you may request a hearing on the matter before the City Council. Should you wish to resolve the matter without a hearing, please forward pavTnent of $500.00 to the Citv' of Orono. PO Bo.\ 86. Cry stal Bay. MN 5532?. prior to December 1.2002. Please be aware of the increasing penalties for repeat violations. The fee schedule specifies a second violation is $1000 and a 3 day license suspension. Third violation is $2000 and a 2 week license suspension, and a fourth v iolation is a license revocation. Please contact me if you have any questions. Kurt hrickson Administrative Sgt. Orono Police Department CC: Tom Kuehn. Finance Director Ron Moorse, City Administrator © Mailing AJJrcss: PO Box 86 • Crystal Bay. MN 55323 • Building Address: 2730 Kdley f’arkuax • Orono. MS 55356 Police 911 • Adminislialien 932-249-4700 • Non-Emergency 763-525-6210 • Fax 952-4^6-3028 E-mail; oronopd®ci orono mn.us • Website: hnpi/Wuu.ci.orono.mn.us g) DESCRIPTION Police Dcpartacot Adntabtercd Beer, Wine & Liquor Initial Investigation On>Sale Liquor/OfT-Sele Liquor/3.2 Beer On Sale/3.2 Beer Off-Sale/Wine On*Sale Liquor License On*SaIe WL:e License 3.2 Beer OfTSale (Annual) 3.2 Beer On Sale (Annual) Club Liquor License (weekday) Temporary Set-up Permit (one day) Temporary Beer Permit (one day) 'N Liquor Violations I* Violation 2** Violation 3*^ ViolaUon \ 4* Violation Firearms Permit to Carry Firearms Permit to Acquire Large Assembly Permit /over 300 peopled 2001 FEE 9mm mm %mm »25.-60/each SI5.00/ea c fa $25:66 Parades & Special Events Copy Service Copy of Accident Reports Accident Photos $56:66 SSO.OO $5:66 ‘No Parking Order of Police" paper signs (no lath included)$6.56 eact 2002FEE SI .000.00 SS.000.00 S2.Q00.00 $50.00 S 100.00 S2(XLD0 S50.00/each SSO.OO/each S500.00 Sl.OOOA 3 day license suspension S2.000 & 2 week license suspension License revocation SSO.OO $25.00 S200.00 $60.00 each additional day, actual costs up to $ 1 .500 00 $50.00 or $200.00 if over 200 people: actual costs un to $1.500.00 SSOO/first page $.25 each l«Mili<B»l Mg<i COPE SEC. Sec. 4,02 Sec. 4.30 Sec. 4.40 Sec. 420 Sec. 420 Sec. 4.50 Sec. 421 Sec. ‘i.OI Sec. 4.21 Sec. 5.25 Sec. 6.08 Sec. 5.25 Sec. 6.08 $25.00 minimum or actual cost $1 00 each i i j p 1 Police r^paFtmentIII Moiling Address PO Box 86 Crystal Bay. MN SS323 Building Address 2730 Kelley Parkway Orono, MN 55356 Police 911 Administration 952-249-4700 Non-Emergency 763-525-6210 Fax 952-476-3028 To: Date: Liquor License Holders , ‘ • June 18,2001 ; f ^f • • ^ : 0% - -I Subject: Alcohol Compliance Program **. rff N - - • '• *. r. ' ^ *. r "ft '4 • The Orono Police Department and the Department of Public Safety ’s Alcohol and Gambling Enforcement Division would like to invite you to an information seminar. The seminar will take place on Thursday. July 26, 2001, from 1:00 p.m. to 3:00 p.m. at the Hennepin County Sheriffs Water Patrol Building, 4141 Shoreline Drive, Spring Park, MN. The seminar will cover the new state law regarding compliance checks. The Department of Public Safety ’s Alcohol and Gambling Enforcement Division will require the local liquor licenses authority to impose civil penalties against licensees that fail the compliance checks. This seminar is designed for the liquor licensees and their employees, city attorneys, and city council members. The seminar is free, but space is limited so please call and reserve a place. You may call and leave a message at anytime wiA Officer Kurt Erickson at 952-249-4731. K£:am - r ■■ 4 • ‘I. — —/ * f •v V ^ ? S0fving North Lsk* Mnn^orka Community or Orono, Long Lako, Mrtrtolonka Baach ang Spring Park r 'i’l 11 1 r Police Depart 111 t Mailing Address PO Box 86 Crystal Bay, MN 5S323 Building Address 2730 Kelley Parkway Orono, MN 55356 Police 911 Administration 952-249-4700 Non-Emergency 763-525-6210 Fax 952-476-3028 To: Liquor License Holders Date: May 16,2001 Subject: Alcohol Compliance Program The Orono Police Department and the Department of Public Safety’s Alcohol and Gambling Enforcement Division would like to invite you to an information seminar. The seminar will take place on Wednesday May 30,2001 from 1 :00 PM-3:00 PM at the Minnetonka Mist located at 4050 Shoreline Drive in the City of Spring Park. The seminar will cover the new state law regarding compliance checks. The Department of Public Safety’s Alcohol and Gambling Enforcement Division will require the local liquor licenses authority to impose civil penalties against licensees that fail the compliance checks. This seminar is designed for the liquor licensees and their employees, City Attorneys and City Council members. The seminar is free but space is limited so please call to reserve a place. You can call and leave a message anytime with Officer Scott Boris 952-249-4719 or Kurt Erickson at 952-249-4731 to reserve a spot. Sarvihp North Lokt Mnnotonks CommUties or Orono. Long Uk». Mnnttonka Bo*ch Mna ^mng Park I ft IT' riNQ JAN 1 3 2003 Cl I r u^ OHO/VO ''■i'. < ■ Ui.. r’i A PROCLAMATION EXPRESSING THE APPRECIATION OF THE CITY OF ORONO FOR THE OUTSTANDING AND DEDICATED EFFORTS OF GABRIEL JABBOUR IN SERVICE TO THE CITY th« City; and WHEREAS, Gabriel Jabbour has a long record of distinguished service to WHEREAS, the City Council has requested and designated Gabriel to oe an official representative of the City on a number of projects of critical importance to the City; and WHEREAS, these projects include Highway 1 2, the Dakota Rail Corridor, the Long Lake Fire Station, and the Reorganization of Fire Service Provision; and WHEREAS, Gabriel ’s tireless efforts have been key to achieving the City’s goals on each of these projects; and WHEREAS, the City is extremely fortunate to have a citizen with the ability to make a major positive impact on a broad range of issues, and the commitment and desire to contribute his efforts toward the best interests of the community. NOW, THEREFORE, BE IT RESOLVED, that the Orono City Council does hereby recognize, and express its sincere appreciation to, Gabriel Jabbour for his outstanding efforts, commitment, and contributions to the City. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held this 13th day of January, 2003. ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor 1 »TiNG REQUEST FOR COUNCIL ACTION ^iAN 1 3 2005 CONSENT AGENDA - Oil r urOflONO Date: January 9,2003 Item No.: Department Approval:Administrator Approval: Name: Michael P. GafTroii Title: Planning Director Agenda Section: 2^ning Item Description: #02-2753 Wesley Byrne, 2817 Casco Point Road - Plan Revisions - Referral to Planning Commission List of Exhibits A - Resolution No. 4768 B - Survey C > House Plans & Elevations The applicant was granted a 75-250' hardcover variance in March 2002 for major additions to the existing residence. The variance was granted based on a finding that the existing residence building and foundation would not be altered as part of the remodeling, and that no lot area/width variances were necessary because the existing house walls and foundation will remain, without structural repairs. A condition of approval was that if it is determined the existing foundation is required to be replaced or repaired, all variance approvals will be withdrawn and a new variance application submitted. Not discussed in the approvals was the fact that a portion of the existing house was 6’ from the side lot line where a 10' setback is required. Applicant was issued a building permit in June 2002. The building inspector recently noted that while the additions arc progressing, the second story of the existing residence has now been completely removed, including the portion encroaching past the side setback. Further, it has been determined that the portion of foundation below the first story wall with substandard setback is not adequate to support the first floor without major repairs, much less replacement of the second story. Replacement of the removed second story in the substandard setback clearly requires a variance. Furthermore, per the approval resolution conditions, the removal of portions of the existing house and the need for substantial work on the foundation, triggers the need for further City review. The underlying issue is whether the rcmodeling/addition process has resulted in removal of so much of the existing residence that the project should be considered as a total rebuild, requiring all setbacks to be met. ■ -.1 'k ^02-2753 Byrne 2817 Casco Point Road January 9,2003 Staff Recotaimendation Stair has allowed the applicant to continue work only on those portions of the house and additions that are structurally unrelated to the encroaching portions of the existing house. The primary issues that need further City review are: 1. Whether the second story encroachment can be replaced at the 6' setback; 2. Whether the first story encroachment should be allowed to continue at the 6* setback, given that its foundation needs to be replaced. Staff is treating this as a re-opening of the previous variance approval application. In order to expedite the review process, staff recommends that the app|icat>o<^^ be referred to the Planning Commission for consideration at its January 22 meeting, with iuw intent to have this back on Council’s January 27 agenda to consider the PC recommendation and take final action. COUNCIL ACTION REQUESTED Re-open application #02-2753 and refer it to Planning Commission for a recommendation. Optionally, Council may wish to remove this item from the consent agenda and discuss the matter with the applicant, who has indicated he will be present at your January 13 meeting. Proposed Motion: Moved by__, seconded by__, to re-open application U02-2753 and refer it to the Planning Commission further consideration. A.;? I » I I 1 1 * r Ll i A iV j‘i ''ill GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO.—AJZ-6 8 A RESOLUTION GRANTING VARIANCES TO MUNICIPAL ZONING CODE SECTION 10.22, SUBDIVISION 2; SECTION 10.56, SUBDIVISION 16 (L) 2 FILE NO. 02-2753 WHEREAS, Wesley Byrne and Brenda Byrne, (hereinafter "the applicants") are owners of the property located at 2817 Casco Point Road within the City of Orono (hereinafter "the City") and legally described as follows: Attached ''Exhibit A”, Hennepin County, Minnesota (hereinafter "the property"); and WHEREAS, the applicants have applied for variances to Municipal Zoning Code Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (L) 2 to permit 3,564 s.f. (31.3%) hardcover in the 75-250’ lakeshore setback where 4,155 s.f. (36.5%) exists and 2,873 s.f. (25%) is allowed, to permit additions to the existing house; and WHEREAS, after due published notice and mailed notice in accordance with Minnesota Statutes and the City of Orono Zoning and Planning Codes, the Orono Planning Commission held a public hearing on February 19,2002, at which time ail persons desiring to be heard concerning this application were given the opportunity to speak thereon. Minnesota: NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, FINDINGS 1. 2. This application was reviewed as Zoning File 1^02-2753. The property is located in the LR-IC, Single Family Lakeshore Residential Zoning District where % acre is the minimum lot size and 100 feet is the minimum lot width. 3.The Planning Commission reviewed the application for variances and recommended approval by a vote of 6 to 0 based on the following findings and hardships: Page 1 of 7 4 ! GITYof ORONO esHOJ RESOLUTION OF THE CITY COUNCIL NO.--------4^7 tt til 4. 5. A.Planning Commission finds that a lot width and lot area variance is not required since the existing house walls and foundation will be used, without structural repairs. If the walls or foundation are found to require structure repair or replacement, the property would require an application for additional variances to lot area and lot width. B.The Planning Commission recommended the total lot coverage by structure shall not exceed 15%. C. The proposed additions do not require variances for location or size. D. There is a Iwge driveway and parking area on the property that would be reduced in size. The total hardcover in the 75-250 ’ setback w ould be reduced by59ls.f. E. The existing house is located 72 ’ fix>m the street property line requiring a longer driveway to serve the property. An existing garage is being removed to allow for construction of a new garage. F.Applicants have requested to add to the existing house rather than build a new stmcture on the property. Owners have stated the existing foundation and building will not be removed or altered as part of the remodeling plan. The City Council finds that the conditions existing on this property are peculiar to it and do not apply generally to other property in this zoning district; that granting the vanances will not adversely affect traffic conditions, light, air, nor pose a fire hazard or other danger to neighboring property; would not merely serve as a convenience to the applicants, but is necessaiy to alleviate a demonstrable hardship or difficulty, is necessary to preserve a substantial property right of the applicants; and would be in keeping with the spirit and intent of the Zoning Code and Comprehensive Plan of the City. The City Council has considered this application including the findings and recommendations of the Planning Commission, reports by City Staff, comments by the applicants and the effect of the proposed variance on the health, safety and welfare of the community. Page 2 of7 • » m CITY of ORONO RESOLUTION OF THE CITY COUNCIL 4768NO. CONCLUSIONS, ORDER, AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants variances to Municipal Zoning Code Section 10.22, Subdivision 2 and Section 10.56, Subdivision 16 (L) 2 to permit 3,564 s.f. (31.3%) hardcover in the 75-250 ’ lakeshore setback where 4,155 s.f. (36.5%) exists and 2,873 s.f. (25%) is allowed, to permit additions to the existing house subiect to the following conditions: 1. 2. 3. 4. 5. 6. 7. The existing shed and all hardcover proposed for removal is completed prior to a final inspection. Final drainage plans shall be reviewed by the City Engineer to ensure drainage is properly directed. The property shall be developed in conformance with the site plan attached as Exhibit B. If it is determined the existing foundation is required to be replaced or repaired, all variances approvals shall be withdrawn by the City of Orono and a new variance application shall be submitted by the applicants. Authorities granted by the variances run with the property not with the applicants, but are permissive only and must be exercised by application for a building permit within one year of the date of Council approval, or these variances will expire on that date (March 11,2003). Violation of or non-compliance with any of the terms and conditions of the variances shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. The undersigned owners have read, understand and hereby agree to the terms of this resolution and on behalf of themselves, their heirs, successors and assigns, hereby agree to the recording of this resolution in the Chain of Title of the property. Page 3 of7 4 4 GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO___4 7 6 8 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 11th day of March, 2002. ATTEST: Linoa S. Ve(Linda S. Vee/City Clerk Barbara A. Peterson, Mayor Applicants STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me on this 1 Ith day of March, 2002 by Barbara A. Peterson, Mayor of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. NotyYPnblicT............ A STATE OF MINNESOTA COUNTY OF HENNEPIN AUSSA A WINTERNHEIMER SH NOrARVPUeuC MINNESOTA Mir CoRirMon Exp^a J: i }1. SOM The foregoing instrument was acknowledged before me on this / * day of l\ by Linda S. Vee, City Clerk of the City of Orono, a Minnesota municipal corporation and said instrument was executed on behalf of the City. RACHEL DODGE NOTARY njauc • UNNErOTA ‘Mr CcnwiMw b9im Am. 11, am iwoaajaasoaaHaaaMMaaaaM Notary ^blic Page 4 of 7 • i • r GITYof ORONO RESOLUTION OF THE CITY COUNCIL NO. 4 7 6 8 STATE OF MINNESOTA COUNTY OF HENNEPIN Onthb/iO day of _ personally appeared before me, ____Mdio is personally known to me whose identity I proved on the basis of OC. ____whose identity I proved on the oath/afifiimation ____ witness . 20 dZ. C- .a credible and who executed the foregoing instrument, and acknowledged that he/she/th^ executed the same as his/her/their fiee act and deed. , J X STATE OF MINNESOTA COUNTY OF HENNEPIN Notary Public DZNISEILLESiC mtmnMuc-wf ,20^2, Qrcncia. A-On this / O day of _ personally appeared before me, ____who is personally known to me whose identity I proved on the basis of ____whose identity I proved on the oath/afFirmation ______ witness and who executed the foregoing insmirnent, and acknowledge that he/she/they executed the same as his/her/their fi«e act and deed. jA credible W - wledg^that he/she/they execi Notary Public DENISE M.ICNOrMWRaUC-MMKIOTa taarMn fiftai Jml si. 2D0S Pages of? • • \ • • 4768 f. .. LEGAL DESCRIPTION OF PREMISES : • 1* All thot port of Lot 120'In Sprino Pork ond oil fhai lond ond Ihol portion of Loke Shore Avenue vocoted, ?y no betSSJi 120 of Spring ?ork, ond the side Iinesvof sold lot pro Icted tS LnkS‘ Minnetonko. occording to the plot thereof on file or of Record in office of the Register of Deeds in ond for sold Henneoin lies SoutheosterTy of o line running porollel with onS 5 *.,t.rly fr«nthe''south.s,l.rly 1 ini If .«l5 on4 lhot*'part*of.fla'Tan4°bl>iw»n'tal3*vaca!tS%v<nU<‘'and the'lhor*''of Lokl**'*'UlnnatAnka Ivina h«lin«4>n »h»* w . "a*-®!:® *»•« »hOre of LakeMinnetonkg lying'between thte side lines of said Lot 119 extendad'’?n®Jha:Sara of Loke Minnetonkoa occording to the recorded plot^thereof! ^ ‘ l >• jVw.Pliedof? ^S‘66«29'00" E ^3.4 '____________^_________» 4768 LAKE SHORE AVENUE ■ I < ' 'LAKEI i ? ! I 66*29'00",W SHORE (vaca Yed) I •^>*5 AVENUE «M*>q -Wb 9-^ t>~ .60 2M CONTOUI LK Page 7 of7 laiaMi .tfiaiy. a<D S'2aHD V7 HE^ y 66 *.•'1 00 i I § § _ * .- oorrfrf ■*“*Rofs- “• '' N I 1 / I \t)0STtJC \s>co \^II0V10) f »/ f /-T^propo^K .'/?. r;;« f 1 1QJt^J . ; ...-«■ ; / \ : 4 4 ■7 m it I \ ./.. . sc ’iy 0< toi r*v \ .■'v ^;;. . • V t... • • %./ 5,. •• '•> •• *■ <■» 9m 9m tm Ww •»' mi mm mm tit 4 ' ^ EKtSTWG HOUSE / m J9 / / 9 / / I -?9'00'< >sjs» '"'i’-^oT»„ <«, ; ;..... / • 'L/Mr *»... / I I 1 u i//-., • 1 *** /\ • • 5TW0 HOUSE I I I HI • I'il I'fn ^•^1 IHl**.................— lllll Ml* 11 (t 11 • I i I K I'l ll ■ I ■ ■■■ I ,i I I • 111»' I'l Ml I M I iii iii .'i'll III IIIiHimm till r.... I. (i I * !• ■»I I i I : -.ri: ri I II III • I * » I »l’> ■ » (I I t • i> I I I M ■ t M| • M f M f f ^ • III I nil III .j • IIII nil I |l||^^«'l * Ml I ■ I'l • '^V • •" * 11 III 11 • III I ■ il( II f I i ff Ml I . I IJifll ■ uriiii iiiu II III I III run 111 i| ■ HI I I I Mill I : 1 11 ' t : ; II I' r=nONT ELFVATTON REAR ELEVATION jmm.i I*#-# EES .• ,1,left side ELEVATION %-^m ----A jU ------ i«4r . • >r 1 7 4. . . .-.r- - i kidAlBii Tf’ BOOT,.1LU|. deck :1 ! 1 • ir fPROPOtePi I ADDtIMN Cr>i ••■ING REQUEST FOR COUNCIL ACTION JAN 1 3 2003 I y U»- OHONO Date: January 9,2003 Item No.: Dcpartmenl Approval: Name: Michael P. GaflVon Title: Planning Director Adminiitralor Approval:Agenda Section: Zoning Item Description: Surface Water Management Plan - Final Adoption - Resolution Lise of Eiliibits A • Resolution B - MCWD SiafT Report and Resolution On December 19, 2002 the Minnehaha Creek Watershed District granted approval of the Orono Surface Water Management Plan (SWMP), subject to a small number of conditions related to implementation of the Plan. The approved Plan includes changes which have been required by the MCWD since the original submittal ol the Plan to MCWD and Met Council in June 2001. All significant changes since that date have bee i brought forth to Council for discussion prior to making them (including a review of the Storm Water and Drainage Trunk Fee schedule, and a review of the proposed phase-in of assumption of jurisdictional/permitting authority in various areas). Final copies of the Plan incorporating all required changes will be available later this month. Approval Conditions MCWD’s approval included a number of conditions, as follows; a.City anti MCH'P shall execute a Memorantlum of Understanding establishing; implementation responsibilities between the two bodies. City Staff Comments: This MOU will, as a minimum, document the continuing MCWD pemiitting authority over the various jurisdictional responsibilities including erosion and sediment control pemiitting (which we intend to assume later in 2003), Wetland Conservation Act (WCA) administration, runoff management, floodplain preservation, stream and lake crossings, dredging, and shorelinc/streambank improvements. It is Orono’s intent to assume responsibility for most of these items within the ne.xt 2-4 years. The MOU may also include discussion about use of shared resources for public education, and perhaps other topics. SWMP January 9,2002 Page 2 v)V*b. c. d. e. City shall incorporate the MCfVD wetlands functions and values assessment into the Orono SWMP within 120 days of its submittal to the City. City Staff Comments: Preparation of the SWMP by Bonestroo and Associates included detailed study of the functions and values of approximately one-fifth of the City’s wetlands, those which were directly related to existing or proposed stormwater facilities. The wetland data developed by MCWD as part of its assessment of all wetlands in the watershed will be a valuable addition to Orono ’s SWMP. City shall adopt an erosion control ordinance that is at least as protective as MCWD Rule B within 6 months of execution of the Memorandum of Understanding. City Staff Comments: The City Engineer ’s office is drafting a suitable erosion control ordinance which will be reviewed by staff and submitted for MCWD review prior to review and adoption by Council later this year. City will not otherwise amend the Plan before adoption. City Staff Comments: Future amendments, such as requests to assume added jurisdictional responsibilities, will follow the formal review process spelled out in the SWMP. City shall amend the Plan language to state the following: 1. That the City does not presently have official controls in place that will provide for protection of water resources to the same degree as the MCWD Rules. 2. That the Plan shall ensure protection of water resources within the City to the same degree as achieved by the MCWD Rules by authorizing MCWD to continue to require permits for the use and development of land, and otherwise exercise its regulatory authority, within the meaning of Minnesota Statutes 103B.21 1. subd. l(a)(3)(l). City Staff Comments: We recognize that a number of ordinance revisions will be necessary prior to our assumption of jurisdiction over the various permitting responsibilities. Staff expectation is that ordinances will be developed that will result in the same or greater degree of protection as that of MCWD rules. That being said, staff is somewhat concerned that the language of item e2 may grant MCWD some authority they don’t already have by statute, and would make it more difficult for the City to assume certain jurisdictional responsibilities. The City Attorney is reviewing this and will have more information for Monday’s meeting. Stafl* Recommendation Pending the City Attorney’s comments regarding item e2, staff does not see any of the MCWD’s approval conditions as posing any undue problem, and it is staffs recommendation that the Plan be adopted subject to the MCWD approval stipulations. The process of developing and completing the SWMP to the satisfaction of the City and MCWD has been a long and winding road. Credit is due Drew Budelis of Bonestroo & Associates for his perseverance in bringing the Plan to completion. [ t? SWMP January 9,2002 Page 3 Finally, it should be noted that Plan completion signals the beginning of Plan implementation, in which Council will continue to play a significant role in review of proposed ordinances, in the public education process, and in the flinding and implementation of stormwater facility projects. COUNCIL ACTION REQUESTED Adopt the attached Resolution adopting the Orono Surface Water Management Plan. r A RESOLUTION ADOPTING THE CITY OF ORONO SURFACE WATER MANAGEMENT PLAN WHEREAS, the City ofOrono is a municipal corporation located within Hennepin County and within the planning jurisdiction of the Metropolitan Council and the Minnehaha Creek Watershed District; and WHEREAS, the City of Orono has for many decades embraced the philosophy of preservation of Lake Minnetonka and other area lakes through wise land use and proper management of the City’s surface water resources; and WHEREAS, in 1974 the Orono Surface Water Management Plan was established and subsequently incorporated into the 1980 Orono Community Management Plan (CMP); and WHEREAS, in 1982 the Minnesota Legislature passed the Metropolitan Surface Water Management Act which per Minnesota Statutes Chapter 103B requires the adoption and implementation of local water management plans; and WHEREAS, in 1997 the Minnehaha Creek Watershed District (MCWD) adopted amendments to its comprehensivi; watershed management plan which as amended details the existing physical environment, land use and development in the watershed and established a plan to manage water resources and regulate the use of water resources to improve water quality, prevent flooding and otherw ise achieve the goals of Minnesota Statutes Chapters 103B and 103D; and W'HEREAS, pursuant to MCWD requirements and the provisions of Minnesota Statutes 103B.235 the City of Orono prepared an amended and updated draft Surface Water Management Plan and on January 17, 2001 pursuant to published and posted notice the Orono Planning Commission held a public hearing regarding the Plan; and WHEREAS, in 2001 the amended and updated Surface Water Management Plan was submitted to the MCWD and to the Metropolitan Council for revie\v; and WHEREAS, the Metropolitan Council provided review comments to the City and to the MCWD in a letter dated June 22,2001 ; and WHEREAS, pursuant to detailed review comments provided to the City by the MCWD during 2001 and 2002, the City prepared and submitted final revisions of the SWMP to the MCWD; and Page 1 of 3 WHEREAS, on December 19,2002 the Minnehaha Creek Watershed District Board adopted Resolution Number 019-02 Approving the City of Orono’s Local Water Resources Management Plan, finding that the Plan meets the requirements for local plan approval set forth in the MCWD’s Water Resources Management Plan, including that the City has demonstrated draft official controls described in the Plan will protect the MCWD’s water resources at least as well as the MCWD’s rules; and WHEREAS, the MCWD approval resolution noted that MCWD’s ability to approve the Plan rests on the City ’s agreement that the MCWD will continue to exercise its present regulatory authority within those parts of the City where the MCWD has jurisdiction except for Rule B Hrosion and Sediment Control regulatory authority; and WHEREAS, it is the intent of the City of Orono as stated within the SWMP Section 1.7 to assume permitting responsibility for Erosion and Sediment Control Regulatory Authority as soon as official controls are in place, and to in the future assume authority over additional jurisdictional responsibilities; and WHEREAS, the M(, WD approval resolution indicated that approval is subject to the fulfillment of a number of conditions, including: a. b. c. d. e. City and MCWD 'shall execute a Memorandum of Understanding establishing implementation responsibilities between the two bodies. City shall incoiporate the MCWD wetlands functions and values assessment into the Orono SWMP within 120 days of its submittal to the City. City shall adopt an erosion control ordinance that is at least as protective as NK’WD Rule B within (»months of execution of the Nlemorandum of LIndcrsianding. I ity will not otherwise amend the Plan before adoptio City shall amend the Plan language to state the following: 1. That the City docs not presently have official controls in place that will provide for protection of water re.sources to the same degree as the MCWD Rules. 2. That the Plan shall ensure protection ofwater resources w ithin theCity to the same degree as achieved by the MCWD Rules by authorizing .MCWD to continue to require permits for the use and development of land, and otherwise exercise its regulator)' authority, within the meaning of Minnesota Statutes 10.^B.2 11, subd. l(aH3HI). Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orono hereby formally adopts the City of Orono Surface Water Management Plan dated December 2002 as the City’s official local water management plan pursuant to Minnesota Statutes Section 103B. This Plan shall also be cited as the Surface Water Management Plan or SWMP. The intents, purposes and policies of the SWMP shall be implemented by the ordinances of the City, which ordinances shall hereafter be amended as necessary to be in conformance with the objectives of this Plan. The SWMP may from time to time be amended by resolution of the City Council, following a public hearing and in accordance with the procedures outlined in Section 1.8.3 of the Plan. Any amendments shall be subject to review and approval by the MCWD. FURTHER BE IT RESOLVED, that City staff and consultants are directed to take the following actions toward implementation of the Plan: 1. 2. c. d. Develop a Memorandum of Understanding with the MCWD to be executed upon mutual agreement of the City Council and MCWD Board. Incorporate the MCWD wetlands functions and values assessment into the Orono SWMP within 120 days of its submittal to the City. Prepare for adoption within 6 months of execution of the Memorandum of Understanding an erosion control ordinance that is at least as protective as MCWD Rule B. Incorporate the abbve noted language revisions required by MCWD into the final distribution copies of the SWMP. Adopted by the City Council of Orono, Minnesota this 13th day of January, 2003. ATTEST: Linda S. Vce, City Clerk Barbara Peterson, Mayor Page 3 of3 Till mfrm^ ititfliMin p——■ ■■ --■■■......................- ■ ■ I ^ ^ , |.M|ke Gaffron - FW: Orono WRMP approving resolution from MCWO From: To: Date: Subject: ‘Budelis, Drew M" <dbudelis@bonestroo.com > "Mike Gaffron (E-mail)" <mgaffron@ci.orono.mn.us > 12/23/02 9:33AM FW: Orono WRMP approving resolution from MCWD Here it is. Happy New Year. Drew Budelis Project Scientist Bonestroo Rosene Anderiik & Associates From: oienoa spiona imaii _ _________ ^tem: Sunday, DecenlMf 22,2UU2 3:58 PM To: Budelis, Drew M Cc: 'Chuck Holtman* Subject: Orono WRMP approving resolution from MCWD Drew and Mike: Attached is the staff report with the revised Resolution that the MCWD Board adopted on 12.19.02. The changes that I made to the resolution you saw and that was in the Board's agenda packet are standard requirements from our attorney who noticed that I had not included them in the resolution I earlier forwarded to you. The changes are language that are numbered (d) and (e). Because I was ill all day Wed and didn't arrive at the office until late afternoon, I was unable to alert you to the fact that these changes were being required by the attorney. I am sorry if it caused confusion at the Board meeting for you. As the Board was familiar with the requirements, as you saw they had no problem with approving Orono's plan and adopting the resolution. Please let me know immediately if you have any questions. I will be in the office 12/23 and 12/24 but will be gone 12/26 and 12/27. Page r i Minnehaha Creek Watershed District REQUEST FOR BOARD ACTION TITLE: City of Orono Surface Water Management Plan Date: December 19,2002 ITEM TYPE:^Action DConsent □Discussion Glnformation PREPARED BY: Glenda D. Spiotta, Planner/Program Manager TELEPHONE: 952-471-0590 E*MAIL: gspiotta@minnehahacreek.org REVIEWED BY: □ Administrator □ Board Committee □ Counsel □ Senior DistrictTech B Consulting Engineer □ District Technician B Planner/Program Mgr □ Other FItcal/FTE Impact: □ None B Amount included in current budget G Budget amendment requested □ Project/program adjustment needed (or FTE G FTE included in current complement G New FTE(s) requested G Other (include explanation in text). PURPOSE or ACTION REQUESTED: Approval of City of Orono's local Surface Water Management Plan. SUMMARY: Over the past months, the City of Orono and MCWD staff and engineering consultants have progressively addressed a number of outstanding city Plan issues. The City of Orono made changes to their Plan based on MCWD review comments. Initially the City did not seek any regulatory authorities but now is seeking to assume transfer of authority for erosion control permitting (MCWD Rule B) at this time. Included for your review are the following background memos: a. June 22,2001 b. June 6, 2001 c. December 11,2001 d. October 2, 2002 e. December 10,2002 Metropolitan Council review comments Draft Wenck advisory review comments City of Orono correspondence Wenck review comments to proposed Plan changes Wenck response to latest Plan proposed changes Under Statute the Board's consideration of Water Resource Management Plans is contingent on the city’s documentation that it has provided its plan to the Metropolitan Council and allowed 45 days for Council review. Orono submitted its WRMP to the Metropolitan Council and comments from the Metropolitan Council Environmental Services were received June 22,2001 and are attached. Policies included in the Orono WRMP are in general conformance with current adopted MCWD policies. STAFF RECOMMENDATION: Staff recommends the Board approve the City of Orono's local Surface Water Management with the following conditions: a. Incorporation of MCWD district-wide wetlands functions and values assessment into the Orono SWMP within 120 days of its submittal to the City. b. Adoption of an erosion control ordinance that is at least as protective as the District's Rule B. within 6 months of execution of the Memorandum of Understanding c. Execute a Memorandum of Understanding establishing implementation responsibilities between the MCWD and the City. EXPLANATION OF FISCAL/FTE IMPACT: Local water resource management plans reviews are budgeted for 2002. j RESOLUTION RESOLUTION NUMBER: 019-02 Approving the City of Orono’s Locai Water Resources Management Pian WHEREAS, on June 12,1997, the MCWD adopted amendments to its comprehensive watershed management plan under Minnesota Statutes § I03B.23I, which, as amended, details the existing physical environment, land use and development in the watershed and established a plan to manage water resources and regulate water resource use to improve water quality, prevent flooding and otherwise achieve the goals of Minnesota Statutes Chapters I03B and 103D; and WHEREAS, the MCWD's comprehensive watershed management plan, as amended incorporates the Rules adopted by the MCWD to protect water resources, improve water quality, prevent flooding and otherwise achieve the goals of Minnesota Statutes Chapters I03B and I03D; and WHEREAS, the City of Orono completed a draft Surface Water Management Plan and submitted it to the MCWD for review and comment in 2001; and WHEREAS, the MCWD reviewed the draft Plan and provided detailed review comments to the City for consideration and incorporation into the Plan and met with city representatives; and e WHEREAS, the MCWD reviewed the subsequent Plan revisions in accordance with Minnesota Statutes § 103B.235, subd.3, as to those portions of the City within MCWD boundaries, prepared comments and met with City representatives; and WHEREAS, the City of Orono subsequently prepared and submitted final revisions for the local Surface Water Management Plan to MCWD which incorporated MCWD review comments; and WHEREAS, the MCWD determined that the final revised Plan is consistent with the MCWD Water Resources Management Plan; and WHEREAS, the Metropolitan Council has received the Surface Water Management Plan and has provided its comments to the MCWD in a letter dated June 22,2001 and the District has fully considered the comments; and Wl lEREAS, the MCWD’s ability to approve the Plan rests on the City ’s agreement that the MCWD will continue to exercise its present regulatory authority w ithin those parts of the City where the MCWD has jurisdiction except for Rule B Erosion and Sediment Control regulatory authority; and Resolution Number 019*02 was moved by Manager __ Motion to adopt the resolution ____ayes,____nays. seconded by Manager abstentions. Date Attest:Date: Jamas Calkins, Saciatary WHEREAS, the MCWD detennined that the Plan meets the requirements for local plan approval set forth in the MCWD’s Water Resources Management Plan, including that the City has demonstrated that draft ofTicial controls described in the Plan will protect the MCWD’s water resources at least as well as the MCWD’s rules; and WHEREAS, with respect to all MCWD Rules except for Rule B Erosion and Sediment Control, the City will continue to recognize MCWD administration of those Rules within the City of Orono, within the meaning of Minnesota Statutes §1038.211, subd. 1(a)(3). NOV', THEREFORE, BE IT RESOLVED, that the MCWD hereby approves the City of Orono’s local Surface Water Management Plan on the fulfillment of the following conditions: a. Execute a Memorandum of Understanding with the MCWD establishing implementation responsibilities as between the two bodies. b. Incorporate the MCWD wetlands functions and values assessment into the Orono SWMP within 120 days of its submittal to the City. c. The City shall adopt an erosion control ordinance that is at least as protective as the District’s Rule B. within 6 months of execution of the Memorandum of Understanding d. The City shall not otherwise amend the Plan before adoption. e. The Plan shall be amended to state the following: 1. That the City does not presently have official controls in place that will provide for protection of water resources to the same degree as the MCWD Rules; 2. That the Plan shall ensure protection of water resources within the City to the same degree as achieved by the MCWD Rules by authorizing the MCWD to continue to require permits for the use and development of land, and otherwise exercise its regulatory authority, within the meaning of Minnesota Statutes l03B.211,subd. l(aX3Kl). FINALLY, BE IT RESOLVED, that staff and consultants are directed to develop a Memorandum of Understanding with the City of Orono to be executed upon mutual agreement and MCWD Board approval. Resolution Number 019^)2 was moved by Manager Motion to adopt the resolution ayes. seconded by Manager nays.abstentions. Date Attest: J«TiM Calkins, Secietary Date: iite REQUEST FOR COUNCIL ACTION JAN 1 3 2003 Cl I V unuwu Date: January 9,2003 Item No.: ^ Oepirtinent Approval:AdminUlralor Approval: Name: Michael P. GalTron Title: Planning Director Agenda Section: Zoning Item Description: Sewer Extension Request - 645 Old Long Lake Road List of Exhibits A - Location Map B - MUSA Map and Possible MUSA Amendment C - Demolition Permit Issued February 2001 D - Septic Inspector Correspondence with Mr. Jacques In 2000 Alistair Jacques purchased the residence at 645 Old Long Lake Road for aproximatcly $250,000. This was an existing residence on a substandard 1 -acre lot in the RR-1 B 2*acrc /.one. The residence was served by a nonconforming septic sy«*cm which would have required replacement by 2010. In Februaiy' 2001 Mr. Jacques, and his contractor, John Thomas Homes, applied for and were issued a permit to demolish the existing residence. It was subsequently demolished. In March 2001 Mr. Jacques discussed his plans for construction of a new residence on the property with City staff. Me was advised of the need for a lot area variance, and of the required 2*acre zoning standards. He subsequently filed a variance application for lot area and side setback variances for a proposed 5-bcdroom home. His application was immediately deemed incomplete because it lacked septic system design information. Alter hiring a septic site evaluator/designer, applicant learned that the site w ould not support a septic system to serve the size house he intended and in fact would only support a primary standard system for a 3-bedroom house, with the alternate site requiring a non-standard system t>pe. His request for septic system approval for the new residence was rejected by the On-Site Septic Manager based on the inadequacy of the site to support standard primaiy- and alternate systems for the proposed house. The variance application has never proceeded. Mr. Jacques has requested that the City offer solutions to his dilemma. Staff has reviewed the possible options for septic system use, including the idea of allowing a 3-bcdroom house with a standard system and allow ing the alternate system to be ‘non-standard’. The risks to the City are that m . f »■ 1 k •I Old Lx>ng Lake Road Sewer January 9,2003 Page 2 construction of a new residence on a substandard lot without proof of conforming septic system capability, could create a demand for sewer outside the MUSA should the primary system fail. Sixh a demand could be avoided by merely disallowing the variances. Staff has reviewed the possibilities for extension of sewer to the property. The site is located approximately 1/4 mile west of the existing sewer line in Old Long Lake Road that serves Wayzata Country Club and the “Summit Station” subdivision (see Exhibit B). A pressure system with individual grinder stations could potentially be provided to serve 645 Old Long Lake Road, with capacity to serve the one house immediately east and two homes immediately west of the Jacques site. This area is outside the MUSA, but near enough to the existing system to suggest a MUSA expansion might be reasonable. Metropolitan Council staffhave indicated such a MUSA expansion would be considered as a minor amendment because it is less than 40 acres in area and would have no impact on metro systems. COUNCIL ACTION REQUESTED Determine whether Council is interested in having staff pursue the provision of municipal sewer to 4 properties on Old Long Lake Road. If so, direct staff to initiate a Comprehensive Plan amendment request to the Metropolitan Council, including holding a public hearing for that amendment, and provide Council with additional information regarding costs, assessments, neighborhood interest, etc. 4 4 * —1200 ; u>d^enio^ /VlAf City o street Ni a r •'■/r ■ %*tZ i i Orono Proposed Musa Expansion m r January 9.2003 i ,Y:s m b>,. •. ( CITY OF ORONO 2750 Kelley Parkway - PO Box 66 Crystal Bay. Minnesota 55323 (952) 249-4600 PERMIT Permit Number: Permit Type: Date Issued: SITE ADDRESS: PID: 36-11S-23-32-0004 643 Old Long Lake Rd WAYZATA.MN 55391 DESCRIPTION: Proposed Use: Permit Class: Permit Type: Residential Building Demolition P03548 Demolition 2/22/2001 c Census Code 645 Perm it Sub-type(s): Demo - Principal Structure DETAILS: Approved per resolution U: Separate fvnnits required: — • I > Fdb** 1^"01 09: IIP %3ohn Thomas Homos, Inc. 612 471 094S P.02 CcyftalBiy.MN 55323 A pplication poRDXMOwnoN f] jkHOLDHABMIXSSAGBEEM^ nMiNTmnrtMr- Mttliia Addcw: Phont:jaiB^:L4ZLU£J3i3 r.ityr^k2^»^g>------------— * • Pemolitioii if punned by neins of. Pertnhs Iwutd: ^ • . .^____Wdl Abandonment « fwmnuil disassenib^ heivy cqidpaieat the underngned owner herAy a^^ as foUowi ntum fbr issuance TO w»a -----»** 1. The sUuetare(«)ilrtIHiel«»« cem|dete. r «un4.«i<>>» *1^ *®“’*' d«„mio« d*n. k. «.P«.4 of .ff du i. ««d«« ^ -I appUaWe PCA requirements «.«. »0«b. •b«-«-d to««»d««.««>S«.H«KhD.^ 2. 3. 4. 5. 6. Fab-14-Ol 09:IIP John Thomas Homas, Inc.612 471 094B P.03 7._ f • ^A^(hiii3wofkiqgdq9of«ipcntnietarefcmoval,afiniliDsptetiondiilllitx«quattd. The lilt ihd be left dcaa Hid dW of ill debris, with ti^ otesvaticn filled euth level ^vfah the s4'sccnt groiad devatlon (ces^t whea such ojuevHioa is to be used u p«ft of • new bdlding tnd tudi new hdldaig U acxuslly under constiuetioa).• • • • • • t.‘ The underdgwd ewn« ibsn 'ud heciby does iadenuiiQr and hold hamlm tbs City of Orono, ita ageBl% cnyloyecs and as^gaa fton and sfiiast all *^«**«, damsges, losses or eqpease^ including aitoraay fteSk sgsinst the City, iu agents, employees and asil9» arising out efor rawWoB from ihe demoSdon described herdo as pedbn^ the propeny owner. hU enydctyeeivagcfits.subcoometots or assigns. . f 1^7 . VERMT/TYPE AND HX CALCULATION $30.00 •Prinqpd Stxuetuie $30.00-AccessoiyStiueiura 1. Subtotal of above penult req;aested S State Surcharge $ a • • TOTAL PERMIT FEE (add lines 1-2 above) ^0 2. 3.s c; 0 The underdgned hnaby applies to'riie City of Orono for issuance of a Demolition Penntt. agrees to do all work in strict accordance with rite ordinances of ^ Gty sod the rsgulsrions iaf the StaM of MinocsotA certifies that all statcoMOts pMde on this appUcation are oonvletc^ true and correct APPUCANT'S SIGNATU OWNER'S SlGNATUREi___ >; (QyAPPROVED BY: 2* n'U/:> I i ^ .»* * j** i 2 -7./- 01 t::. CITY of ORONO Munldpil Offices Stract Addrati- 2750 Kelley Pttliwty Orono, MN SS3S6 Mailiflf Mdffti: P.O. Ba 66 Ciystal Bay. MN 553234)066 September 6,2002 Alistair Jacques 2585 OLD BEACH RO ORONO MN 55391 Dear Mr. Jacques: This letter is regarding your request for approval for a septic system for 645 Old Long Lake Rd. Orono requires 2 standard septic sites for new houses on vacant lots. Due to the fact that your lot does not have a house on it, it falls into this requirement. The septic design that you turned in has a standard mound site but the secondary site is an "other system". It does not fit the standard requirement because it is situated on fill soil. Standard systems must be put in on original undisturbed soil. Since there are not two standard septic sites on this lot, I am rejectiiig your application in regards to the septic system. You have the option of appealing this decision to the Orono City Council. If you choose to appeal this decisibh you cat. call either myself after September 22,2002, or you can call Mike Gaffran with any questions before this date. Sincerely, Matt Bolterman On-Site Septic Manager lUeplioM (952) 24M6M • fbi(9S2)249-451( itel TING REQUEST FOP. COUNCIL ACTION ^ Cl I f UHUfvo DATE: January 13,2003 ITEM NO.: ^ DcpartiBCBt Approval: Name Gregory A. Gappa Title Director of Public Services Administrator Reviewed: Agenda Section: Public Seivices Director's Report Item Description: Request for Payment ill, SCADA System Project We have reviewed the information submitted by the City's engineering firm and recommend approval of this Request for Payment. COUNCIL ACTION REQUESTED: Motion to approve Request for Payment Ul , SCADA System Project to Automatic Systems Company in the amount of $105,571.60 h- - •♦ V r 'I ^ I Bonestroo ^SRosene v|| Anderii(& |\ I Associates Cfl9«iN«l(A((hrtfcti Owner City of Oorto PO Box 66 Orono, MN, 55323-0066 Date: December 9, 2002 For Period: 5/30/2002 to 12/5/2002 Request No.1 Contractor Automatic Systems C^ompany 2400 W Cly Rd D PO Bex 120359. SI Paul, MN. 55112 CONTRACTOR'S REQUEST FOR PAYMENT ORONO SC^VDA SYSTEM BRA FILE NO 139-01-113 SUMMARY 1 2 3 4 5 6 7 8 9 10 11 12 (Original Contract Amount Change Order • Addition Change Order • Deduction Revised Contract Amount Value Completed to Date Material on Hand Amount Earned Less Retainage 5% Subtotal Less Anwunt Paid Previously Liquidated damages - AMOUNT DUE THIS REQUEST FOR PAYMENT NO 174.328 OC $ $ 0 00 000 s s s $ s $ $ $ $ 174,328 00 111.128 00 000 111.128 00 5.556 40 105.571 60 000 000 105.571 60 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. See attached (or signature Approved by Contractor AUTOMATIC SYSTEMS COMPANY Approved by Owner: CITY OF ORONO See attached for signature Specified Contract Completion Date _________December 16,2002 Dale: *, U ‘•It*’J ^• • • •. t application and certificate for payment AlA DOCUMENT G702 (Insirucilons on reverse side) page one of 2 TOOWNKR CITY OF ORONO City Hall P. 0. Box 66 Orono. MN 55323 FROM CONTRAClOU AUTOMATIC SYSTEMS CO. P.O. Box 120359 CONTRACr FOR 55112 PROJECT: SCADA Project Orono, MN APPLICATION NO: I PERIOD TO: 12/5/02 PROJECT NOS : 139-01-113 VIA ARCHITECT: CONTRACT DATE: BONESTROO, ROSENE, AMDERLIK & ASSOC. 2335 W. Trunk Highway 36 Roseville, MN 55113 Dlsiribuiion to: □ OWNER □ ARCHITECT □ CONTRACTOR□□ CONTRACTOR’S APPLICATION FOR PAYMENT Application Is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AlA Document >1703, is attached. 17A.328.00______ 0.00 1. ORIGINAL CONTRACT SUM......................................I. 2. Net chrnge by Ctiange Orders .............................I. 3 . CONTRACT SUM TO DATE (Line I t 2)................I___1?^ 132.8_. Qfl. 4 . TOTAL COMPLETED A STORED TO DATE...........t___^ IVf.LZJj.QQ. (Column () on G703) 5 RETAINAQE: The undersigned Conininor ccriific s ihai to the best of the Contractor's knowledge, infor mation and hclicf the covereil by this Application for Payment has been completed in accordance with the Contpct Documents, that all amounts have been paid by ihr Contractor tor Work for whicli previous Certificates for Payment were issued and pay ments received from the Owner, and that current paymem shown herein Is now due Date: December 5, 2002 ^ of Completed Work 5.556.40 State of Minnesota County of Ramsey Subscribed and sworn to before me this 5th day of December, 2002 «. (Columns O ♦ E on G703) b. ______% of Stored Material (Column F on G703) Ibtal Reialnage (Line 5a ♦ 5b or Toial in Cotuinn 1 of G703).................................... 'hc>^URlE F. KR/OIS 5.556.40 Notary Public: My Commission expires m Janu,^ry 31, 2005 ^uhie f. k /Iaus NoiaiyPuMeMtno.Sr 6 TOTAL EARNED LESS RETAINAQE.........................t 105.571.60 (Line 4 less l.mc 5 Total) 7 LESS PREVIOUS CERTIFICAFES FOR PAYMENT (Unc 6 from pnot Ccrti(icate)....................................I. H CURRENT PAYMENT DUE 0.00 105,571.60 9. GiALANCE TO FINISH. INCLUDING RETAINAQE (Line 3 le«s Line 6) I-------- CHANCii- OKDFK SUMMARY ADDITIONS DEDUCTIONS HHal changes a|iprovcd in previous months by Owner liiial approved this Month TOIALS NF'I CHANGIiS l>y Clungc Order ARCHITECT’S CERTIFICATE FOR PAYMENT In accordance with (he Contract Documents, based on on-sItc observations and the data comprising this application, the Archiieci certilies lo (he Owner (hai (o (he best of (he Aichi(ec(*!» knowledge, iiiformadon and belief (he Work has progressed as indicated, the (]uality of the Work is in accordance with (he Coninct Documents, ana (he Coiuractor is entitled uj payment of the AMOUNT CERTIFIED AMOUNT CERTIFIED .................................................................l '(jS .(aO fAiUiclf e,\i>lanation if amount cvrtificd di//vr% Jrom the amount apidicit for fnttuii ait figurvy ON thi^ppinatmn and on thv Cunnnuation Sheet that are changed to Date \T^-\C3-qX This Cenipcate is not negotiable The AMOUNT CERTIFIED is payable only to the Con tractor named herein. Nsuance. payment and acccpance of payment are without prejudice to any rights of the Owner or Contractor under tins Contract Al eSrnoH AlA DOCUMgHt am • AmiCATloN ANO CeimFICATE pod FAYMOrr • 1992 EOmON • AU* • M92 • THE AMERICAN INSTITUTE OF AACIIITECTS, 175S NtW YOlUt AVENUE. NW. WASII1NC7TON. DC /«iUU6-S292 • VtANNMQ: UfUlMflMd phOliBEdylm Ut. iMl Md «Ni tuta|Wl tiM vIOtolQr lO G702-1992 Ebu thouM UM an orlfinal AlA documanl wtiteh H m thia cautfon pHwtad in sad. An original aaaurot that diangaa will not ba obteurad aa may occur when documenti art rtproduetd* c ■y -j i .' ■» r:m : : f' ^ i* ,‘4^^ ,iv: frK ■'' \ < > fj|r* ».■-*•: •. 1 ■ ■ 1." ^ ■',''' AIA Docuincni G702, AI*l»UCAriON AND Clild lFICAlH FOR PAYMENT, cuniaining Cunif.iciOi n signed Ccndicailon. is aiiachcd. In labulailons below, amounts are stated to the nearest dollar. Use Column I on Contracts where vaiiabic fciainagc for line Items may apply. APPLICATION NO.: 1 APPLICATION DATE: December 5, 2002 PERIOD TO December 5. 2002 AUCIIITEd S PROJECT NO.: 139-01-113 A n C U E E C n 1 ITEM NO de .scriphon or work SCIlEmjl.ED VALUE WORK CCMPLETEO MATERIALS PRESENTLY STORED (NOT IN 1) OR E) TOIAL COMPUTED and SIORED lO DATE (D # H f E) % (G T C) QALANCe TO FINISH (C - G) RETAINACE (IF VARIAIILL) HATE) FROM PREVIOUS APPLICATION (D ♦ E) THIS PERIOD A Bond/Insurance $1750.00 0.00 1750.00 1750.00 130.OZ 0.00 87.50 U Approved Shop Dwgs./ Engineering $17500.00 30.00 17500.00 17500.00 .OO.OZ 0.00 875.00 C Computer Allowance $12000.00 a 0.00 7550.00 7550.00 62.9Z 4450.00 377.50 t)Supervisory Control Panels (less radios)$65828.00 0.00 65828.00 65828.00 100.OZ 0.00 3291.40 E Radios* Antennas* Coax s & Connectors $25000.00 0.00 0.00 0.00 O.OZ 25000.00 0.00 P Software $9000.00 00.00 9000.00 9000.00 100.OZ 0.00 450.00 C Field Instrumentation $500.00 0.00 500.00 500.00 100.OZ 0.00 25.00 H Electrical Subcontractoi$26750.00 0.00 4000.00 4000.00 15.OZ 22750.00 200.00 I Startup/Training $5000.00 0.00 0.00 0.00 O.OZ 5000.00 0.00 J O&M Manuals $1000.00 0.00 0.00 0.00 O.OZ 1000.00 0.00 K Programming $lOOCO.OO p.oo 5000.00 5000.00 50. OZ 5000.00 250.00 $174328.00 0.00 111128.00 111128.00 63.7Z 63200.00 5556.40 AlA OOCUMCliT 0701 • COMllNUAllOH SlUtt TOfl C7U2 • 1992 KDlTlOH • AtA* • Cl99i • llIC AMkNiON INSlilUll! Ol' AMClIlllClS. On NkW YUMA Mnu AVI Nlii.. N W. WAMiim;iiJN. tiC ^IJUUI S2Vi • WAANINQ: UnIcAnMcl ptiolocMpylng vtotolAt US. CfipTrlgtii Imm And miu au Ii|ac I IIia viaUtoi lu l«otfi piuMCuitofi. G703*19D2 CAUTION: Ybu should use sn odginsi AIA documsnl which has this caution prtntad In rod. An original assures that changts wilt not hd QtitCurf d if iriiy OCcilr when documents are repruJuced. ^ n ! PROJECT PAYMENT STATUS OWNER Cl TY OF ORONO «REF! BRA FILE NO 139-01-113 CONTRACTOR AUTOMATIC SYSTEMS COMPANY CHANGE ORDERS No.Date Description Amount Total Change Orders i PAYMENT SUMMARY No.From To Payment Retainage Completed 1 05/30/2002 12/05/02 105,671 GO 5.556 40 111,128 00 Mat«riul on Hand Tola! Payment to Date $105,571 60 Original Contract $174,328 00 Retainage Pay No i 5,556 40 Change Orders Total Amount Earned $111,128 00 Revised Contract $174,328 00 \ - ■ ' Sr * 1^tJ90ni3R#q1jdt ■m j I JAN 1 3 2003 REQUEST FOR COUNCIL ACTION • r or onuivo DATE: January 8,2003 ITEM NO;C Department Approval:Administrator Reviewed:Agenda Section: Name Ron Moorse City Administrator ’s Title City Administrator Report Item Description: Payment Requests-LongLake Fire Station The City has received nine invoices for payment for work related to the fire station. BKV Group, for architectural services in the amount of $l,??0.37. Diversified Security, for the second half payment for the security system in the amount of $6,35 1 .10, and for the provision and installation of a fire alarm system in the amount of $719.00. The security system and fire alarm system are both installed. The fire alarm system is needed to monitor the sprinkler system. GME Consultants, Inc., for construction observation and testing ser\'ices, in the amount of $2,676.88. Kirk Program Management, Inc., for project management services for the months August through November, in the amount of $18,736.60. Metro Fire, for SCBA tank fill sta'tion, in the amount of $5,619.41. Quality Warehouse Installation, Inc. for installation of an overhead hoist in the amount of $350.00. League of Minnesota Cities Insurance Trust for the builders risk insurance coverage in the amount of $495.00. Knox Company for a “Knox box “-a secured box mounted on the exterior of the fire station, that holds a key that can be used by the Police to enter the building in case of an emergency, in the amount of $ 192.00. COUNCIL ACTION REQUESTED: Motion to approve the requests for payment as follows: BKV Group in the amount of $1,320.37, Diversified Security in the amounts of $6,35 1 .1 0 and $7 1 9.00, GME Consultants, Inc. in the amount of $2,676.88, Kirk Program Management in the amount of $18,736.60, Metro Fire in the amount of $5,619.41, Quality Warehouse Installation Inc. in the amount of $350.00, LMC Insurance Trust in Uie amount of $495.00, and Knox Company in the amount of $ 192.00, to be funded from the Joint Fire Account. i 1/ / /j ^ a L iVlf ■ f ( • ‘ J •ttiiag Cf*«p UllMB TouU: »00/C00*4 lOiOl Project: 151S.0I December 25.2002 Page 2 of2 Relmbursables Eomis Cheree ConsultamReimb.55.10 Copy Paper S1/2 X11 45.15 Daliveiy Service 39.85 Express Mail Services 3.30 Fax 1.50 Long Disr Telephone Chrgs 20.09 MOnge/Travel 12.78 Photo Finish 10.04 Postage 7.06 Reimbursables Totals S194.87 Billing Group Total:•S194.87 Project Totals: *** Invoice Total **•SU20J7 • BUUagSuBinafy l^yOBU Tote Proftsiional Services SO.OO S212419.47 S212.319.4T Ramibwsable Expenses;n94.87 S15.1 10.73 S1S,30S.6( Outside Services:S1.12S.50 SIO,529.53 S11.6S5.0' Other Servicet and Fees:SO.OO S0.00 S0.0( Finance Char^SO.OO SO.OO :o.o( Taxes:SO.OO SO.OO iO.C( Total:SU2037 S237559.73 S239.28J.K UVl SMOl do kllO ZZ96 H* ZS6 l|>ZT 300Z.T€*3ia itKiMflfclaiii CITY OF LONG LAKE PACSIMILB TRANSMITTAL SHBBT BooMoone raoift MididleE.Mone COMTAKYi Okooo OAll: 01/03/03 rAXMMItli TOTAL Na or FAcn motJDiNC oovui moMNUMniti fHOMNUMHUb 952-473^1 Kie Invoice PAXNUimibi 9S2476-9622 □ imCENT □pORUVIEW □ rUAlE comment □puaseieply □please eicycu NOOS/OOMOKEb Bon» This security s)is(iem is installed so vve need to make our finil half pa^fineoc to Divenified Securi^iadie amount of $6^51.10. Anached is the invoioe. Please see that this is approved by OiDOO and in tineas batch of cfaeds. Thanh ^ ■ .. COO/TOO‘i Ofto# tf«4 PAEE AVENUE lONO lASE. MN MIS* lavx fiNoi JO uxo ffOf 9L% ffO SS<n COOf.CO'iNf .•I ILL DIVEKSmED SECVEUrmC statement 219LAKEV1BWAVE LONG LAKE. MNSS3S6 (932)404^30 - FAX (952)249.9333 DATE 1/2/2003 MX TO LONG LAKl FOtB DBrASTMENT 340 WILLOW DR. IOHOIAXB.MNSS3S< OATI OMSTa OMM 0M6O002 10MM002 oescfimoN MVilOOO INVilMl MITtltO? Amount Due S0351.10 AMOUHT 4^.20 M14.00 •4JSI.10 n Amount Ms. BAlANCe 40UM 12,70210 OSUO OAN-a Qty of long lake Cunent 1<JOOatfeFBoiDue ai^iODiyoPae Duo 1IfiOvorOO Oayi PmO Due Amount Due 0.00 OjOO OlOO OJO M51.10 IMILIO C00/S00*4 OUOf IXVT fiNOl iO JUXd >TT9C 9Lf tit C00T.C0*iiVr> r Copt^ i CITY OP LONG LAKE ft cmr OP ORONO JOINT PMimmON PWUiCT M OON M CAVSTALMV.MN SMS US 1107 idL rtaMrn 17-M10 PAY. date—«npr#»h#r 21^ gfl02 gagiaa.p&tr_____—....... TO THf OAOtN Of Bivonlflod locogity. Ine. 21f UiMvicv Awmaa* Ua$ Uko, W 5S3S6 KOO110 ?«> iZOR IQOOO 2 2i: 101.7 5 sa 7 <i Sft 2i* EB CnVOf LONOUNKO eifVOfOMNO cwrwwmiwwwojEBT OOTACH AND KSTAIN THW DTATaMlNr oiLuxi'fomi wvcM Vi« o COO/COP*4 OCiOl tXVl ONO^ iO kllO 2296 911 296 S9UI C002«f0*NVr Proposal Fire Alarm Communicator December 9,2002 Property Location: Long Lake Fire Hall 340 Willow Drive Long Lake, MN 55356 Diversified Security, Inc. proposes to provide and install the following equipment and devices fcr the Fire Alarm system. I 411 UDAC Fire Alami Communicator Programming and initial testing. All wire for complete operation All 120 Volt connections to be supplied by customer. CuMoirer must provide three dry contecti - general fire, supervisory, and trouble. Customer must provide two analog phone lines. For ^e sum ot S719.00 payable 50*^0 uj.'oii acceptance of thii proposal ai;d the balance payab.c u>a.i coiipleiion of the installation, and r:5 i pivcDnJi-icn of the activetio.n of the tnonitoring ‘is $23.95. Monitoring will be discounted to $20.95 upon acceptance of all tliree proposals. Maintenance and inspections are not included in this oroposal. .■i'.urnx /•.• • * Lon)(, Lake. ^5356 il 52ff .-•'.•r- i'352) 24^-935^ 1 i @) Fire Lire ’ALarms GENERAL The Flre-Watfeh 411UDAC from Flre-Llte is a compact multjlaceted. stand-alone or slave Fire Alarm Communica tor designed for a varior/ of fire and non-fire applIcaUuns. It provides four channels (inputs) that accept waterflow de vices. two- and four-wire smoke detectors, pull slaUons, and other normally-open contact devices. The 411UDAC Is a cost-effective solution for applications that require an existing (or new) Fire Alarm Control or Security Panel to transmit system status to an off-site monitoring facility for Cerifral or Remote Station compliance. Due to its extremely flexible programming options, the 411UDAC is also Ideal for use as a stand-alone unit to monitor sprinkler systems for waterflow and supervisory conditions, processes (i e water level, gas defection, loss of ai.- flow); and normally- open contact devices. With fifteen selectable transmis sion formats, including Ademco Contact ID. compatibility Digital Alarm Communicator Receivers (DACR) IS ensured. Programming can be accomplished on-site with a hand-held programmer (PRO-411) or re motely utilizing an optional PK-411UD Windows®-based remote upload'download software package. The PK-411UD upload/download software also permits system interroga- lion and revision from a remote site. FEATURES • Four supervised monitoring channels (Inputs): three fixed Style B (Class B) and one Style A (Class A) or Style B (Class 6). Inputs msy be Individuslly programmed tor stands alone applications, or when monitoring a host con trol panel, tor: ^ Two- and four-wire smoke detectors (Inputs 1 and 3). ✓ Pull station. ✓ Normaily-Open contacts. ✓ Host panel trouble (slave mode). Supervisory. ✓ Supervisory (autoreseUable). ✓ Waterflow (silenceabic). ✓ Waterflow (non-silenceable). v” Process momtonng. ^ Process monitoring (autoresettable). • One Style Y (Class B) Notification Appliance (bell) Cir cuit (NAC). ' 1.0 Amp notification appliance power. Coded (temporal) noiilication appliance (bell, signal) cir- CUit. ' '2 VCC operation. ' Capable of 60 hours of stanaby. A3-050 411UDAC Fire Alarm Communicator MEA • r-i-F vc: Vi , 7;, Stale F,:e . . .• f/a'sna! 7cOC-UOr5:174 411UDAC Seven mdividual LEDs: six visible through door: ✓ AC Powe' ✓ System Trouble System Alarm Super\'isory. ✓ Cornmunica!:cn Fail. ✓ Ealte^ Trouble ✓ tarm Fault rict *TS<cie vviin door cicsec). Cu3l telephone lines: ✓ Dirai 'me vcitage Teiec! ✓ Aiter-aiinj .mes ?cr 24mour rest mes- ^prc^'am-raCief --itf,-tjrct. UL : 2ia er 'jnav.ay’ pr®- .e-:n feature rii Jccumtnt .^oi ntanatd to ot utod lor mstsintion purpoMs. .V^ - Ml CO''" »P«C!/ic aopiicaiKi-t . «ll io«olie#lio.ii jr* tuoi«ct to ctixnij* /mihoui noiic«. For mere nic—. CHR .-frt-Lits 3'aco. Nonniord. Cornocticui 06472. aOO) 527*3473 Toil FAX: 877) 699*4105 Wincc.vs v i a e:; - j .--•:;'ufon. ii,ISO 9001 ri£lMUi.;(iVc2*i3fACni8l5C -a;e t ol4 Nevv long-distance Carrier Access Code (CAC) compli ant. accepting 20-digit central station and service termi nal telephone numbers. Industry-first, user-selectable restoral methods. Fully programmable transmittal codes for fire and non fire (e.g.. process monitoring) applications. Capable of transmitting the foilowing PACT informa tion, in addition to vital system status of the host control panel:’ ✓ ✓ ✓ ✓ ✓ ✓ DACT troubles. Telephone line 1 and 2 voltage fault, Primary or Secondary Central Station communica tion fault. System off-normal. 24-hour normal test. 24-hour abnormal test. Includes 15 popular communication forrr.ats. Including the widely used Ademco Contact ID format, ensuring compatibility with virtually all DACRs. Local piezo sounder with separate and distinct sounds for various conditions. Acknowledge/System Silence and Reset switches. Alarm verification. Signal silence inhibit. Autosilence. Trouble reminder (with 24-hour resound). Real-time clock. OPTIONAL: two Form-C relays (411 RK), fully pro grammable to activate for the following conditions: ✓ Fire alarm. Process monitoring (autoresettable). Host control panel trouble. Total communication trouble. Fire supervisory (latching). Fire supervisory (autoresettable). DACT trouble (factory default for relay). Process monitoring. Optional PK-411UD Remote Upload/Downioad Kit. Optional DP-2 Dress Panel (required tor Canadian ap plications). ✓ ✓ ✓ ✓ ✓ ✓ ✓ HOUSING The cabinet is red and measures 14.5* (36.83 cm) high x 12.5* (31.75 cm) wide and 2.875* (7.303 cm) deep. It pro vides space for up to two 7 A.H. batteries (order batteries separately). An optional dress panel. DP-2 (required for Canadian installations), which mounts inside the cabinet, is available. The dress panel restncts access to the sys tem wiring but allows access to the membrane switch panel. PHONE LINE CONNECTIONS Two modular phone connections are provided on the 411UDAC. accessible by simply opening the door. They provide connections for two separate telephone lines us ing standard RJ31X or RJ38X jacKS. Both telephone lines are constantly supervised for proper voltage ana current, if one phone tine goes into fault, ana the remaining is op- eraticnal. a report is sent :o the central or remote station via the operable phene line. Pag# 2 014 — DF-51852 COMMUNICATION FORMATS 0: 4^1 Ademco Express Standard. DTMF. 1400/23C0 ACK. 1; 4+2 Ademco Express Standard. DTMF, 1400/2300 ACK. 2: 3-t-l Standard 1800 Hz Carrier. 2300 Hz ACK. 3: 3+1 Expanded 1800 Hz Carrier. 2300 Hz ACK. 4: 3+1 Standard 1900 Hz Carrier. 1400 Hz ACK. 5: 3-^1 Expanded 1900 Hz Carrier. 1400 Hz ACK. 6; 4+1 Standard 1800 Hz Carrier. 2300 Hz ACK. 7: 4-^1 Expanded 1800 Hz Carrier. 2300 Hz ACK. 8: 4+1 Standard 1900 Hz Carrier, 1400 Hz ACK. 9: 4+1 Expanded 1900 Hz Carrier. 1400 Hz ACK. A: 4+2 Standard 1800 Hz Carrier. 2300 Hz ACK. B: 4+2 Expanded 1800 Hz Carrier, 2300 Hz ACK. C: 4+2 Standard 1900 Hz Carrier, 1400 Hz ACK. D: 4+2 Expanded 1900 Hz Carrier. 1400 Hz ACK. E; Contact ID. DTMF. 1400/2300 ACK. F: Future Use. SPECIFICATIONS This digital communicator/transmitter has been de signed to comply with standards set forth by the fol lowing regulatory agencies: • Underwriters Laboratories, Inc, • NFPA 72 National Fire Alarm Code, • CAflAJLC: S527 • M87 Standard for Control Units for Fire Alarm Systems. FCC Registration: OAAUSA-25431-AL-E. Ringer Equivalence: 0.5 B. For Canadian Applications: 1C Certificate Number: 2132 9028 A. Ringer Equivalence Number (REN): 0.2. PROGRAMMING: An optional digital programming unit with a keypad, model PRO-411, is available for program ming the 411UDAC. It is also used for troubleshooting and accessing the various modes of operation. Off-site pro gramming can be accomplished with the optional PK-411UD kit (includes 3.5* disks and manual). The PK-411UD enables a user to program the 411 UDAC off site via the public switched telephone network using any personal computer with Windows 3.1 or higher or Windows 95 and a 1200-baud Hayes0 compatible modem. GENERAL SPECIFICATIONS: AC Power (TB3): 120 VAC. 60 Hz. 0.3 amps. Wire size: minimum 14 AWG (2.00 mm^) with 600 V insulation. Battery (Lead-Acid Only) (J3): Maximum charging cir cuit: normal flat charge 13.7 V 0.6 amps. Maximum charger capacity: 14 A.H. battery. Channels/Inputs (TB2 Terminals 1 through 10): • Programmable Channels 1 through 4. • Power-limited circuitry. • Fully supervised (monitored for opens, shorts, and earth faults). • Normal operating voltage: 12.0 VDC (ripple 100 mV maximum). • End-of-iine resistor. 2.2K ohms. 1/2 watt (part # 27070. UL listeo). Of^arallon lor each channel: ^ Channel/input 1, Style B (Class B) two-wire smoke de- Jector Input and Channel/input 3, Style B (Class B) or Style D (Class A) two-wire smoke detector or waterflow input. • Channel/Input 2 and Channel/Input 4 Style B (Class B) contact closure input. • Refer to Device Compatibility Document for listed com patible devices. Notification Appliance Circuit (TB4 Terminals If+l and 2H): • Style Y (Class B) circuit. • Power-limited and supervised (monitored for opens, shorts, and earth fault). • Operating voltage nominal 13.8 VDC. • Current for all external devices: 1.0 amp. • End-oMlne resistor: 2.2K ohms. 1/2 watt (P/N 27070). • Refer to Device Compatibility Document for listed com patible devices. Two Optional Form-C Relays (TB1 Terminals 1 through 6): Operating voltage: nominal 12 VDC. Contact rating: 2.0 amps 9 30 VDC (resistive), or 0.5 amps O 30 VAC. 12 VDC Resettable Power (TB4 Terminals 3(4] and 4[-]): • Operating voltage; nominal 12 volts. • Up to 200 mA available to power four-wire smoke detec tors. • Power-limited and supervised circuitry. • Recommended maximum standby current: 60 mA. NOTE: 1) For power supply and battery calculations, refer to the 411UDAC manual. OPERATING POWER: Primary Power Source (AC): AC power connections are made inside the 411 UDAC cabi net. The primary power source is 120 VAC, 60 Hz. 0.3 amps. Secondary Power Source (Batteries): One 12-voll bat tery can provide power for up to 7 A.H. applications. Two 12-voll, 7 A.H batteries (In parallel) can provide power for up to 14 A.H. applications (60 hour standby). The battery charger is current-limited and capable of recharging sealed leac-acid-type batlenes. The charger shuts off when the system is in alarm. Refer to the battery calculations table in the 411 UDAC manual to determine the correct battery ratng. TRANSFORMER ASSEMBLY: One transformer is shipped in the same carton as the cabinet and main circuit board but not mounted in the cabinet. The transformer should be installed before the cabinet is mounted to the wall. AUXILIARY RELAY: Two optional Form-C relays (411RK) are available for installation on the 411 UDAC main circuit board. The relays are programmable for activation on fire alarm, host panel trouble, fire supervisory, process monitoring, total ccmmumcations failure, and DACT trouble. Relay contact rating: 2.0 amps ^ 30 VDC (resistive); or 0.5 amps d 30 VAC ^resistive). PRODUCT LINE INFORMATION Model 411 UDAC Description Fou--channel. dual-line, stand-alone or slave Fire Alarm Communicator. Includes housing, operating and programming instructions. Use PRO-411 (below) hand-held DACT program mer for local programming; or PK-411UD (be- tow) Windows-based programming software for remote programming and real-time diag nostics. DP-2 Dead-front dress panel, required for Cana dian applications, PRO-411 Optional hand-held DACT programmer which can be used to troubleshoot and program the 411 UDAC. as well as access the various modes of operation. PK-411 UD Remote upload/download. Windows 95 com patible, programming software kit (3.5* disk and PK-411UD Program Manual). The PK- 411UD enables a user to program the 411 UDAC off-site via the public switched tele phone network using any personal computer with Wiridov^rs 3.1 or greater or Windows 95 and a 1200-baud Hayes0-compatible mo dem. 411RK MCBL-7 PS-1270 Optional dry auxiliary Form-C relays, with contacts rated for 2.0 amps G 30 VDC (re sistive) or 0.5 amps Q 30 VAC (resistive). Optional use requires two relays, DACT phone cord, seven feet long (two re quired). Battery, 12-volt. 7.0 AH (one required for 24- hour systems: two [wired in parallel] required tor 60-hour systems). See page 4 for COMPATIBLE UL-LISTED RECEIVERS OP-51S52 — Pig«3oi4 -.1 COMPATIBLE UL-LISTED RECEIVERS The chan below shows UL-llsled receivers compatible with the 411UDAC: Foimat • (AiiresMs 16 & 42)Adamco 66S(i) Sikti Kmghi 9000 m CS4C00 (3) FBI CP220FB Oiboffli Hoftnan Modfti 1 A2 Radtonics annnjtcM) Sftcoa 3000R(n SurGuifd MUV2 (9)(5) 0 A'.l Ad«mco E)f>ress ✓✓ 1 4f2 Adeinco Eiqjress ✓✓4(8)✓✓ 2 3>t/Standafd/1800/2300 ✓✓ (2)✓✓ (4)✓✓(5.6)✓✓ 3 3'^1/Ejipanded/l 800/2300 ✓✓ (2)✓✓✓✓ 4 3>1/Standafd/1900/1400 ✓✓(2)✓ (4)✓✓✓ 5 34'1/Expanded/I 900/1400 ✓✓ (2)✓ (4)✓✓✓ 6 44-1/Standard/1800/2300 ✓✓ (2)✓✓ (4)✓✓ (5)✓ 7 4-f1/Expanded/1800/2300 ✓✓ (2)✓ (4)✓✓✓ a 44-1/Standard/1900/1400 ✓✓ (2)✓ (4)✓✓✓ 9 4>1/Expande<l/19001400 ✓✓ (2)✓ (4)✓✓✓ A 4«2/Standard/1800/2300 ✓✓(2)✓✓ (4)✓✓ (5)✓✓ B 44’2/Expanded/I 800/2300 ✓✓(2)✓ (4)✓✓✓ c 44^2/Slandard/l900/1400 ✓✓(2)✓ (4)✓✓✓ D 442/Expanded/1900/1400 ✓►'(2)✓ (4)✓✓✓ E Ademco Contact D ✓✓✓ KEY: (1) With 685-8 Line Card with Rev 4.4d software. (2) With 9002 Line Card Rev 9035 software or 9032 Une Card with 9326A software. (3) Rev. 4.0 software. (4) FBI CP220FB Rec-11 Line Card with Rev 2.6 software and a memory card with Rev 3.8 software. (5) Model 6500 with Rev 600 software. (6) Model 6000 with Rev 204 software. (7) With Rev B control card at Rev 1.4 software and Rev C line card at Rev 1.5 software. (8) Model 2 only. (9) Version 1.62 software. Pagi4cf4 — OF*S1892 <> . • ■ .4- ' I Util r’l:i CMiMMaali^ Idc. MW #709 P.O.B0X14S0 MbmvoHMM SS4SS nHDel.lOI>-7»54S21 Fai 70-599^0720 jucccuiocr XV. xwx Statement Account GbyofLonUke 1964PiHkAMnii r O Box <06 LoeiLduu MM 55356 AUtatiea: AooouulFtyaibl. CHurtlD: lONll CityofLaagUlB. rnim) Dm Om fnveiM AmowK Hyautif Ftewe* CNfi. B*I«M Ctaf|i Toul Dm OnfiMr 6 flMi# NWMribtr 30^ 20tt tun bvoiM iinj/ia oi/im Sie76M UM S2476.M OOO 3^76JS PnjwiToiik: S2^7MI S0.00 a47«.lt OM 247(.W S.iMMBtT«nlr.SOM Si476Mt OM 2JHM MimtffiNANCB CHARCIS MIST BB PAID IF YOUBAVB CHOSEN TO DELAY T1MBLY PAYMENT. THANK YOU. «««^****- 100/900*4 90Z.09 UOn 9N01 40 MZO TZ96 91.9 TS6 99>TT ZOOZil€*Oia Ilfs STATEMENT FOR SERVICES Kirk Program Manafltment, Inc. 1179 Sextant Ave. W, Roseville, MN 55113 <16'Dec-02Date: Project Name:Long Lake Fire Station Attention:i Michelle Morse 1 KPMi Project Number i103 Period:; August, September, October & November 2002 1 Charges For The Current Billing Period i : Description ' Professional Services iAugust $4*590.00 ! September ■ $4,590.00 ^ October $4,590.0*0 ' November : $4.590.00 'Total Professional Services $18,360.00 ‘ 1 - Reimbursable Expenses: {Mileage ) 'Aug.: 300 miles O $0.35 $105.00 tSep.: 226 miles 9 $0.35 $79.10 ;Oct.: 500 miles 9 $0.35 $175.00 Nov.: 50 miles 9 $0.35 $17.50 I P ' _____________ ___________________________________________________^ Total Reimbursable Expenses $376.60 Total Charges This Billing Period ~$18^736.60 ! SummsQ; Of Account Activity ' Total Hourly Fees Billed To Date:$70.470.00 Total Reimbursables Billed To Date:$1.161.05 Total Billed To Date $71,631.05 Total Paid To Date:$52.d94.45 Total Amount Due 18,736.60 DEC I 0 Cf-n CITY Or UHOiVO Paget 4 \ V •Invoice BIUTO Long Lake i^iie Dep 1964PaikAvaiue Long Lake. MN SS356 TOUT 11/140002 INVOICE# 11312 SHIP TO Long Ljke Hrc OepMtiiMm IM4Pai1cAv«ane Loi|gUke,MN SS356 QUANTITY I ITEM CODE ma OSSRST* Shipping >0. NUMBER TERMS REP SHIP VIA F.O.B. Hat 30 MB 11/4/2002 UPS Shipping Pt DESCRIPTION time i^>ittim,^roatL.oadiag.ContaiaiMnt Pill Sadoo, Utthins Praat Door, with Stfhqr Interlock. Tin* Fill Whips with Isplwloa Valves, Blc*d ValvM *n4 SCBA nil Adtpters, Fill PaiM: Itegalsior with Inlet and OtnlM Qnges, Three Bank Cascade OpamdoD with To and From Valvea, Auailiaiy Fill AdapMiwithQD Shipping Chaqcs Salas Tsk 6CB» Sfsiitcn at- IQBdtforTlO. BoxllT £lk River, MN 5533S.999S PRICE EACH S409.4I 350.00 6.S0H AMOUNT 5.2»:4l 350.00aoo Total S5.6I94I 13V15 liocdn Screet N.L • Suite D • Ham Lake, Minnesota 55304 Phone 763/767-7247 • Hx 763-767-7253 • IbO Free 880/422-1881 ti- SOO/ZOO'd 1090*lavi 9N0T JO Alio ZZ96 91t ZS6 9Z:tT ZOOZi9T*OSa « • I Wdnheua^ JhstdOatkm, INC. ) if$m m oasfui|Mi<«iu TOTAL E±=I ornrnmmm tmim k. i % t RECEIVED JM -7 am Oty of long late AarMMHAMM MHwlil Z00/Z00*4 C$L0«ixvi stfoa go X1I9 nn Hi ^sc TOUT coo;.LO*Kvr j LEAGUE NN CITIES INS TRUST C/0 BERKLEY RISK SERVICES, LLC 920 2ND AVE. SOUTH. SUITE 700 MINNEAPOLIS NN 5S402-4023 612-376-4200 FAX:612-376-4281 PRBOUN NOTICE Involct D«t«: 12/02/02 Due Date: 12/31/02 Bill To LONG LAKE. CITY OF P.O. BOX 606 LONG LAKE MN 55356 Asoiit 00S36 A. i). GALLAGHER OF MN, INC 7825 WASHINGTON AVE S STE 300 MINNEAPOLIS MN 55439-2433 Type of Coverege: MUNICIPALITY Covenant Nuober: CMC 22562 Covered Party: LONG LAKE, CITY OF Coverage Period: 1/01/02 To 1/01/03 PayMOt Plan Selected: ANNUAL PAY PLAN PUgPATE BMUKT-WE BO.DATE DESCRIPTIOM 12/31/02 813.00 04/22/02 addiuildbisaisK ToUl:1813.00 Paypanf/Adju steent Applied: $318.00 Total:$495.00 Pi ft C-cn^tnjc'h'^n ca€As PLEASE RETURN THIS PORTION WITH YOUR PAYMENT TO LEAGUE MN CITIES INS TRUST C/O BERKLEY RISK SERVICES, LLC 920 2ND AVE. SOUTH. SUITE 700 MINNEAPOLIS NN 55402-4023 612-376-4200 FAX:612-376-4281 INVOICE #: 11618 Type of Coverage: MUNICIPALITY Covenant Nunber: CMC 22562 Covered Party:LONG LAKE. CITY OF Coverage Period: 1/01/02 To 1/01/03 DUE DATE UNPAID BALANCE AMOUNT DUE 12/31/02 495.00 495.00 iOO/lOO'4 fCSOi ix\n oMoa io aizo ZZ96 9Lt Ztt 4i:et 2002i0T*dla 4 "1 r.. m l /.f • tfe-.^ KMOIC’ COMPANY SALES ORDEH , . f ', U' i» ITin MMITIIOM ME • NIVME, M MM (M) m-Htl • oumoc CA: (M) NSMM • FM (Ml) M^7 FE0EMU.0.n»4l17ISI 392060 » 12W3G 021 (___Jl 21M62t .-!.' MU 10: w 0R0!«0. CITY OF POBOXB6 CRYSTAL BAY. MN 55323 IMP TO: r>rv!?* '.'.CTC r:c!(5a*'. pic,vv ORONO POLICE DEPT V ' I-' J V’ • fc IACh t2///2a02 107705 ii* i' 3200S(j HPA< NO TAMPER LO(!LRA''E/Of»GNO 3>io wntowon no ORONO’* ,w, «c;<v, s w . 1T' vw,- ,Tr*x> f f V •' '.’ r'" %wr *j i ' ■ • V ■ ■ ^. J ‘ .: ^7 : • I •r. \/' OOMMENTt: A’T^mbly DiZ// U * '• Pni/I Inspac^ V/ / A L'^DiW Gripped ------------FREIGHT TniAl----- TAX TOTAl. OPOEP TOTAL VATH FFHOHT CUMOMr.ii f^r\t JAN 1 3 2003 REQUEST FOR COUNCIL ACTION uii r ur OflONO DATE: January 8,2093 ITEM NO: Dcpartncnt Approval: Naaie RonMoone TUIe City Administntor Administrator Reviewed:Agenda Section: CHy Adminislntof's RqHMt Item Description: Application and Certificate for Payment No. 8-Long Lake Fire Station Rochon Coiporaticm, the General Contractor, has submitted Application and Certificate for Ferment No.8 in the amount of $$392,448.00. This aiq>lication has certified for payment by both the Architect and Project Manager, and a lien waiver related to the amount of this payment has been provided. COUNaL ACTION REQUESTED: Motion to approve Application and Certificate for Payment No. 8 from Rochon Corporation in the amount of $392,448.00, to be funded fiom the Joint Fire Fund. H 1 1 i > ' ♦ V f BKV' -iKj I |f^ ' I I ArcNivctur* imtnor OMign £npin—rmg 222 North 2nd Strttt Minneapolis. MN 55401 Phone 612-3390752 Fax 612039-6212 Date: December 6.2002 Atc«'«ttion: Michelle Mone Address: City of Long Lake 1964 Park Avenue P.O. Box 606 Long Lake. MN 55356 Re: Long Lake Fire Station Project No.: 1515.01 R::CciV5D DEC 1 0 ?00? CITY W ORONO ARE SENDING YOU: Q] Shop drawings CD Prints Q Plans E] Samples Q Specificationt C] Copy of letter Q Change order ^ Other TRANSMITTED VIA: Q Mail D Messenger Q Fax Q Other .mi. i.-e«measesps-.w.u..:.>.-^'“CCMPlgS^^*^DATF ICESS Application and Certificate for Payment No. 8 k 4- i______ t i 1 - - JL THESE ARE TRANSMITTED as checked below: lU For approval m For your use As requested For review and comment FOR BIDS DUE Approved as submitted Approved as noted Returned for corrections Other; Resubmit Submit_ Return copies for approval copies for distribution corrected prints PRINTS RETURNED AFTER LOAN TO US REMARKS: Enclosed are two copies of Application and Certificate for Payment No. 8 for work performed on the Long Lake Fire Sation Project This application has been certified in the amount of $392,448.00. Please process for payment to Rochon Corporation. Thank you. Nan Gusufson * 1 • : \ oz: -9 • t • ii f , ‘J: COPY TO: Bill Wolters. C jnstruaive Ideas. 901 Jefferson Avenue, Suite 300. St Paul. MN 55102 Bill Mays. Rochon Corporation.3650 Annapolis Lane North. Plymouth. MN 55447 ROUTE COPY TO: CABK. 1515.01 QrlFRpiV i 5 i $4 i llUSVCatr* 124.ovmer-ng.pit.doc (f OTcloMrM art not M noodl Uodh notify us at PACI.FHMed;i2M4)2 I uaau •> WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS December 1,2002 For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and releases any and all (a) rights and claims for a construction or other lien on land and buildings being constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment bond(s) furnished in conjunction with said construction, alteration, erection or repair, and (c) rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by City of Long Lake (owner), is located at 340 Willow Drive. Long Lake. NIN is described as Long Lake Fire Station and this waiver pertains to a portion of the work to be performed by Rochon Corporation (prime contractor). This waiver covers all labor, material and supplies for construction, alteration, erection, and repairs furnished by the undersigned under a contract with City of Long Lake through the date of this waiver in the amount of THREE HUNDRED NINETY T^'O THOUSAND FOUR HUNDRED FORTY EIGHT A 00 100 DOLLARS (S392.448.00). This lien waiver is not valid until the amount listed above has been received. r;:j..' rv.:: -: :::'v:t0TA f •/ C; -x-.x C .} .ii. SI. SU'i Company Name Rochon Corporation Jetay Brato Its PreSHent Contractor Waiver Form -• ^ ■ • . 7 .. . ■ 5 V . AmiCATION ANO CiATIFICATf rOR RAVMiNT (ftUtSTITUTI AiA OOCUMfMT G702I ?0(OW«tll|: OtyttUNfUi* 1M4 UMf UM. MN SS3M MOJtCT: Ung Ul« nw tIfitK J40W«t«»Wt Ufig UU. MN SUM AmiCATIMMO: • moo TO 30^«i^‘02 PAOM iCONTfUCTOII}: AocAgfi CArg^ftnon MSO Awwagqii IM Mtnn. 1^0 101 Plmutfi. MM I944F VU (AACMiTICTI: OKV Qmm 222 North 2n« Strott MmtpoN. MN SS401 AACMTiert ANOJICrilO:IStSOl CONTAACT 0011; Ql COMTAACTOATt COMTfUCTOII S AmJCATIOfI TOR RAYMCNT CHANOI ORDER SUMMARY ChOWfO OrAtrt •oorowtd prtwowo MMiilht hv Ownor TOTAi 000»A»0< AM MoTNh OOM hAtrovoO TOTAtS ADDITIONS 10S.M2M 000 OCOUCTIONS 000 H9i enang* Ov CAjffgo QrAoro IOO.M2M AgohCAlion it mtdt for Atyrr«nt. M ihOAin 6t«0M« m cormoction Mitn tf>« Comrtcf. ContinuttieA Shott SubSMutt AlA Oocumtnt 0703 It tntchod v>« CorKraetor cortihao Aiai l« tho b«« of lh« ConcriCtor'a a^lOWUMw NM toMf (M Woik COnOroA Ay AM A»QtcaiiOw Mr Atrwiom i«M boio corwoitiat *» •ccorAanco «n A i A« Carnraet OocuaMNi. Aiai at arnounta ha#t Man mA by Ma Comractar far Wart fa* wtMh trtwowt Cart*fcataa fa# Aayrnaai wara «aaoad and taymania racaivad from ma O^ynar. and that cyrram taymani manm haram a nary dua CONTAACT Jarry iriA Arff^an Data Oacamoar I. 2002 1. 0A«A«AL CONTAACT SUM..................................... I 2 Nai Changa by Changa 0»dar«................................. I 1 CONTAACT SUM TO OATI ttna 1 •^2I.............. • 4 total COM0UTIO A STOAtO TO OATf.............. • iCatann 0 an QTOll I. AfTAMAGC a af Compiaiad Wart iCaiumn 0 » C an Q703i b _% al Siarad Maiartal iCatarm 0 an 07031 Tat A Aatamaga lima fa • la ar TotA m Catmm I af C703»...............................I t total CAANCO LCSS ACTAiNAOf........................... • lima 4 lata Lma I ToiAi 7 less 0ACV1OUS Cf ATI01CATIS 0OA 0ATMCNT lima g bom anar CtroAcaiof........ • g CUAACNT 0AVMCNT OUC................................. . . • f lALANCC TO 0AASN 0LUS AnAINAGi.................. I _________flina 3 laaa Lina g>__________________________ SiMaol Mmnafoia County at: Mannaam Subaenbad and amam la bafor# ma tfua lai day of Oacambar. 1.UI.OOOOO 10ift2M 2.0tf .M2 M l.tM Its 71 fO.009 7$ 1.7M.90f 91 1.371.412 00 392 4AC 00 323.2S2 17 2002 s AAAAAAAA/U»^AAAA»AA^^AAAAA.^AAAAA j ! . •'.''.OT . - f.::::;£S0TA Natary0abhc : •/ C. V.r L. ; rc3 Jan. 31. 2005 '/V-itc J2 My Commtaamn tapuat January 3t. 2001 AACMiTfCrS CCATVICATC 0OA 0AVMCNT bi accardanca A«a Co«'iract Oaciamantt. baaad on an oita abtarvabans AANXJNT CCATA«0. (Attach aaptanaimn d ammm« erv^ tdffra bam ma ama<mi apaMd f»r | and tna dMi camar«a<nf ma aao«t aao*<a««n. ina Arduttet caruf«a ta A«f Onna* mat la ma baai ai ma A/;ruitct a anaMtadga. miormairnn and baMf Ata Wart hat aragraatad aa <d<at»d ma auaktr of ma Wart it m accardanca yytth tr«a Canuaci Oocwn anti ara ma Contra.;t«>r •• anM’aa to payntani af ma amount CCATtrif o AACMTICT Ihia carhheata « nat nagat>abia Tha AMOUNT CCATiNfO «a payabM ardy ta ma Cantractar namad npran latwanca. aaymant and accapianct af gaymant art manaid trMid<a ta ar«y ngNa af ma 0«mar ar Canorpeitr iptdar AM Cancraet jm AWii til 1 PACI2 OP 2 CONTINUATION SHEET SylittitwM AIA Document Q703 LOffO LAKE FIRE STATION AmiCATKM MUMMH: APmCATKM OATt; nnoo fAOM: TOr CONT1UCTOA S MOJCCT MO: ■ 1^02 I-M9V42 aoAtov-oi OlOf COOf 01000 01 ISA 022X 02AM 02513 0251 S 024AC 33300 03410 04 2X 0346C 05IX OSAM 06IM 0A2M 0A4CC 0.*S3C 07I5C 02M0 01100 0I3OC 01350 01300 oieio 31100 032S0 09300 39S0C 095 SC 0910C 09S00 io;s3 1C15C iClOO lotoo 10200 tOS2Q 10 O’ 10440 11 see 124K 12SSC 131X HIM IS500 154X 1S30C IIOOC MtCM^rioai OIN I AQMTf •C'tO C4AT»iW0A« StTf uriuTifs ASA h A c T AAVMO S)*f COMCAf ff S«OCWA tASOSCAAlMO CCSCACTl ^AiCASr COMCAf Tf VASOHAV 4ACH AMIGA IT STEf w lAIAlCATlON SrCIi lACCTlON :AAAfNTAy CAAAfNTAV MAT lS ViILWOAX AC04JM3 .NATtAAMOOmiO CAOillNO nV OCOAS HOAR ACCESS OOOAS SECT OvfAHCAO OOOA COnJSO DOOMS .'pQOO WiNOCWS GLASS OU2INQ catwaix IiM CCAAUlC QUAAAV TllE ACOuSr^ CIIUNQ TI CAapfT V»NYV Till ILOOA »A NTlMavlN>U (LAC AOtlS 'C'WlT AAAriTlOMS *o>ar AccESSOA«s lOCKEAS lOUVfAS f<AE iXTlNOmSMEIIS :MAt«c ’aca iOAAos ;INrtfviMU DEVICES AES CENTUI lOuiA .%.*.cow m#«cs f.CCAMATS .|-«ClE CUATA iN »AC-icnoN scaein AC Al'.VtMO •i»E AMOfECriOM ClECTAKAi S^itOTAl Hi roTAi •CMCOIAIO VAtUt 23 122 44 IS 102 00 122 21200 lOS 31100 •OMOOO IS 530 00 42.S00 00 •4.400 00 123 113 00 111 3S0 00 ».1/»C0 73.192 00 21024 00 34.21100 9.240 00 31 224 00 120 022 20 930 00 2 02SOO 24 2C1X 25112 40.000 00 3 MS 00 29 S5S00 14.210 00 SI.3S0 00 13 79S00 • 22100 22 292 00 30 000 00 31.310 00 I.S1200 2 21100 2 234 00 2312SOO 1.09S0O 45100 1 11200 3 ISS 10 1 012 29 1.100 00 2 31500 4 095 OC 111 05 123 22SOO 124.401 29 31.02110 IIS 314 20 1.910 252 S3 109 310 33 2 019 542 M mviov* AsniCAr«si 54 49211 1510200 102.23200 11 21200 000 ooc 000 22 400 00 123 M3 00 113 150 00 5 1/200 22 945 00 21.542 00 12 141 00 9 215 92 4000 oc 11S.290 0C 530 00 21200 4 3M 24 OX 000 000 22.391 40 OX S1.3S0X OX OX ox ox 2 5XX ox ox ox ox 1 095 X ox OX OX OX ox ox ox ox 103 2XX 111.#11 X 26 521 X 129 241 12 1.321.IX 41 22 149 21 1 441 949 24 TNll Am<AT«S| 9 549X OX 19 915 X 34.450 X 51.910 22 10 244 X to 315 X I20XX OX 25XX OX •25 X 000 to 125 X OX OX 4 292 20 OX 2 M5 X 19 122 21 25112 40 0XX 3M5X OX 9 5XX OX 10 0XX 1 221X lOOXX OX 21 SMX OX 2 2MX 2 234 X 2I.125X OX 451 X OX OX • 12X OX OX 2 S95X HI 05 X03 2.219 X 40XX 91.911 M 319 929 1 2 M.13114 410 041 01 srOAtO siAruui OX OX OX OX OX OX OX OX OX OX OX OX ox OX ox ox ox ox ox oco ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox ox roTAi TO OATI 14.041 24 15 102 X 122 2I2X 103 112X 51910 22 10 244 X 10.315 X •4 4XX 123 M3X 111 3MX 5.12/X 23 520 X 21.542 X 21 211 X 9 215 92 4 0XX 120022 20 S30X 3 513X 23.514 X 251 02 40 0XX 3 115X 22.391 40 9 SXX SI.3MX 100XX • 221X 10 0XX OX 29UXX OX 2 211X 2 234 X 21 125X 1.095 X 451 X OX ox • I2X OX OX 2 595 X 111 05 103 240 03 114 OX X 30 521 X HI 114 20 1.211 12913 92.2M 12 1 151915 25 M IX IX 91 23 19 22 IX IX IX IX IX 95 13 95 13 IX IX SI 9? IX IX IX 91 62 IX 22 IX 44 0 92 0 IX IX 92 IX IX 0 0 25 0 0 •3 IX 94 94 99 91 •AUMCf TOMMtN 9.0M 20 OX OX 2.151 X 21.119 21 4 2MX 32.IHX OX OX OX OX 322 X 1.S22X 9 9MX 454 01 22.224 X OX OX 3.492 X 192 X OX ox ox 1.151 X 4 2XX OX 3.295X OX 12 292X 30 0XX 2.310 X I.S12X OX OX 2 0XX OX ox I.I12X 3.155 X 24251 I.XOX 2 315X 1.SXX OX HM4 92 lO.Xl 29 SXX 4.2XX 211122 M 12.024 21 230 14/ n WTAnAGl 3.2Q2 01 TOO 35 1.315 IS 5 151 35 2.945 51 537 20 519 25 4 220X 1113 15 5 112 50 293 IS 312150 1.322 35 1.413 30 414 30 2XX 1 X3 19 21 X 129 15 1 125 20 1213 2.0XX 193 25 1.319 92 4/5 X 2 512 M SXX 431 X SXX OX 1 4XX ox 13130 131 20 1.X3 25 OX 22X OX ox X13 OX ox 129 25 905 2 221 21 1.2XM 1.521 33 9 051 24 15 141 44 4 M4 32 MOOS 21 JAN 1 3 2003 REQUEST FOR COUNCIL ACTION cnrv^rORONO DATE: January 9,2003 ITEM NO: // Department Approval: Naaic RonMoone Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Change Orders Numbers and 4-Long Lake Fire Station Attached are Change Orders Number 3 and 4 for the Long Lake Fire Station Project. ChangeOrder Number 3 includes a number of additional costs related to necessary plan revisions identified during construction. The change order items have been reviewed and approved by the construction manager. The total amount of the change order is $13,214.50. This amount is well within the remaining contingency amount. Change Order Number 4 reflects the cost to import and compact fill in the utilities trench in Willow Drive, from the property west to the center of Willow Drive, during the utility installation project. The total amount of the change order is $16,210.00. The cost of this change order will be paid initially by the City of Orono, as part of the expedited utility installation Orono agreed to ^d. These costs will be reimbursed by Mn/DOT, as they are responsible for the overall utility installation project. COUNCIL ACTION REQUESTED: Motion to iq>prove Change Orders Number 3 and 4 for the Long Lake Fire Station Project in the amounts of $13,214.50, and $16,210.00 respectively. 1 % ^ t*\j CITY OF *i'* V*LONG LAKE MEMORANDUM To: Ron Moorse, Orono City Administrator From; Michelle Morse, Long Lake City Administrator Date: January 8,2003 Re: Fire Station Change Orders No. 3 and 4 Enclosed are signed copies of change orders no. 3 and 4 for the Fire Station project. Please approve and sign all copies and distribute back to Long Lake, Bill Wolters, BKV, andRochon. Thanks. 1964 PhI( Avenue • P.O. Box 606 • Long Uhe. Miiwexott 55356 • 952473^1 • 952476-9622 (ftw) • hnpV/www.ci.loiig-lake.mn.us J Constructive Ideas Planning & Preconstruction Services • Project Cost Analysis • CPM Scheduling December 20,2002 Ms. Michelle Morse, City Administrator City of Long Lake 1964 Park Avenue P.O. Box 606 Long Lake, MN 5S3S6 Re: Long Lake Fire Station - Change Orders Nos. 3 4 Dear Michelle: Attached for your signature and distribution are five (5) copies of Change Order Nos. 3 & 4 for the Long Lake Fire Station. Please sign these and forward them on to Orono for their execution and final distribution. if you have any questions, please contact me. Sincerely, CONSTRUCTIVE IDEAS INC. William A. Wolters President /lai Enclosure cc: Ron Moorse - City of Orono Ron Kirk - KPMI 1 901 Jeffenon Avenue, Suite 300 • St. Paul, MN 35102 • (651) 225-4740 • Fax (631) 225-4741 wwwxoiUuidicbedule.coni chan W ORDER OWNER ARCHITECT CONTRACTOR FIELD OTHER AIA DOCUMENT G701 THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING AIA DOCUMENT D401. PROJECT: (Name, address) Long Lake Fire Station 340 Willow Drive Long Lake. MN CHANGE ORDER NO.:THREE (3 ) f DATE:November 26,2002 TO CONTRACTOR:Rochon Corporation Suite 120 ARCHITECT’S PROJECT »: 1515.01 3650 Annapolis Lane North Plymouth, MN 55447 CONTRACT DATE; CONTRACT FOR: The contract is changed as follows: 1. Misc. cost item U15. Cut bottom of roof screen columns as per ASI # 6. (Architect Requested) 2. Misc. cost item # 16.Change to Hose reel mounts in apparatus bay. (Architect Requested) 3. Misc. cost item #17. Cut angle at roof screen. (Architect Requested) 4. Misc. cost item # 21. Adjust Pr # 21 total listed in CO # 2. (Owner Requested) 5. Misc. cost item # 24. Add gyp. bd. above ceiling in the plenum space. (Architect Requested) 6. Misc. cost item # 25. Deduct for Watts RPZ Model 957 OSY (Mech. Engineer Requested) 7. Proposal Request # 10. Change training room light Fixtures (Owner Requested) 8. Proposal Request # 12. Change turn out lockers (Architect Requested) 9. Proposal Request# 13. Modified metal window sill condition (Architect Requested) 10. Proposal Request # 18. Hardware revisions at vestibule doors. (Architect Requested) 11. Proposal Request #19. (item # 2). Provide added De-stratification fens (Mech. & Elect. Engineer Requested) 12. Proposal Request # 20. Change SCBA sink requirements, (Mech. Engr. Requested) Total of items # 1 • # 12, including Contractor's overhead & profit Q:\PROAI S15-0 l\BUSVCO-3.DOC Complete Construction $ 414.00 $ 57.00 $ 414.00 $ 268.00 $ 3.612.50 (- $ 500.00 ) $ 3.053.00 (-$2,000.00) $ 2,127.00 $ 318.00 $ 1,785.00 $ 3.666.00 $ 13.214.50 4' . I The original Contract Sum was $ 1.981,000.00 Net change by previously authorized Change Orders $ 108,562.86 The Contract Sum prior to this Change Order was $ 2,089,562.86 The Contract Sum wHI be increased by this change order in the amount of $ 13,214.50 The new Contract Sum including this Change Order wili be $ 2,102,777.36 The Contract time will be increased by 0 days. The date of Substantial Completion as of the date of this Change Order is therefore January 7.2003 NOTE: This summary does not reflect changes In the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Authorized: ARCHITECT_______________ Boarman Kroos Vogel Group. Inc. Address 222 N. 2nd Stre^. Minneapolis. MW55401 BY CONTRACTOR OWNER Cltvof Orono P.O. Box 66 Crystal Bay. MN 55323 BY Rochon Corp. City of Lono Lake Suite 120,3650 Annapolis Lane North 1964 Park Ave. Plymouth. MN 55447 Long Lake. MN 55356 T5STT AIA document 0701 * CHANGE ORDER * 1067 EDITION * AIA • COPYRIGHT 1967 * THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE., N.W., WASHINGTON. O.C. 20006-5292 WARNING: Unicswd plwlocopyino HolMw U.8. C(x>y»1ghl Mw snd >« subiect 1o MqN pro—cuSon. ThMdocunwnl wet <l»c troniqlly produced viMhpwnisilon at 6w AIA end cermoi be reprodu^ mMmu I vlole6on unM tw dele of e «plr»6on rwled below. r Constructive Ideas Planning &: Preconstruction Services • Project Cost Analysis • CPM Scheduling November 24,20Q2 Mr. John Rail BKV Group, Inc. 222 No. 2"" Street Minneapolis. MN S540I Re: Long Lake Fire Station - Change Order No. 3 Dear John: Attached are my Schedule of Miscellaneous Costs and Proposal Request Log for the Long Lake Fire Station Project. Please prepare Change Order No. 3 to Rschon’s contract to include the following items: Miscellaneous Costs: Items 15,16,17.21,24, & 25 totaling $4,265.50. Proposal Requests: Nos. 10,12,13,18,19 (item 2) & 20 totaling $8,949.00 The grand total for Change Order No. 3 is Thirteen Thousand Two Hundred Fourteen Dollars and Fifty Cents ($13,214.50). If you have any questions, please contact me. Sincerely, CONSTRUCTIVE IDFAS, INC, William A. Wolters President dc/>/e6 /lai Enclosures (2) cc: Michelle Morse, City of Long Lake received NOV 2 6 2SC2 901 JefTefldit Aveaue. Suite 300 • St Paul. MN SS102 • (631) 223-4740 • Fu (631) 225-4741 wwwxosuuMbchedulexon Long Ldke Fire Station • Schedule of Miscellaneous Costs 1 INclfii C.O. aiiiMnl lltfii Oeigriptlofi Type OuMe Statui J1a<Pandfng Amount Rofoctad Ameufit 6 Ratnarba 1 1 Additional tilt fence Civil 574.00 Approved 07/02/2002 574.00 2 Addtd sill fence per Watershed (Miller) 2 2 Gravel at water main biitallation CivU 2.269.00 Approved 06/19/2002 2.285.00 t 2 Import grevet 6 feoteMIle fabric 3 3 fttujpoly framet 1IBA. 1180.1240 Arch 735.00 Approved 07/31/2002 735.00 mcratse threat dim. to at w/ precast 4 6 Incrtata In (larapet heigM lor root luaranleo Arch • 690.00 Amoved 06/06/2002 650 00 2 Increase parepel for reel werrenty 9 4 Add metal stud wall at mezzanine to miss angle Arch 266.00 Approved 08/14/2002 26563 2 Improvt electrical stability of pantlt 6 This Hno not used 7 7 Add openif^ 224A (o door sdwdule Arch 782.00 Pending 78200 Shown on ilt d«w. MHied on sched.a a Coofdlr>ate door • 3* on sched.. 3 6* on plan Arch 111.00 Pending 111.00*Oifftrtnet of dr. schtdult 6 plan view EMhar mite, cast #9 or alO is desired. Seea9 Add four-men fiN meter for Trvcii water hN Mech 3.237.44 In PA a 11 000 3.237.44 X PRall •Cither miK. cast #9 or a 10 is desired. See 10 Add fie Inch Ml meter for trueb water-Ml Mach 5.764 00 InPAPll 000 5.764.00X PRpll II Change metal letters from Alum. To Brenze Arch 1.14900 Aeiected 0.00 1.145.00X Changed during Shop drawmgsl 12 Stoned hood to metal locSers Arch 1.23300 Pemfirig 1.233 00 2 Import sMt at raducad UiVt cost 13 Add fdl to parbif^ lot Cmi 70.000 00 Aeieclcd 70.000 00 X earthwork summary daletad on Add 1 14 Added cost for eicavator • Wet summer Civil 15.401.00 Aejected 15.401 00 X No documentalron IS IS Cut bottom of roof screen cofumns (ASI e6?)Arch 41400 Ptntfng 41400 3 16 16 Change to hose reel mounts at apparatus b^Arch 57.00 Pendmg 57.00 3 17 17 Cut angle at root screen Arch 414.00 Pending 41400 3la16 tnitalt 16 rooftop frames at roof drains Mech 1.696.00 Pending 1.698 00 19 24 Citend manhole 137 two feet &vU 1.025.00 Reiecled 000 1.025 00 ■• 20 20 Add 2 line rail at mezz an handling unit Arch 1.328 00 Rejected 1,326001 It this really needed. 21 Ad|ust Ffta2 total on Change order No. 2 Owner 268.00 Approved 10/09/2002 266 00 3 Accounting orror on CO i2. 22 19 AddMIonal cost to widen gale at mezzamne Arch 2.096.00 Retected 2.096.001 To rnokt goto wider. 23 21 Soil replacemeni at WiMow Street utihiief Civd 16.210.00Approved 16.21000 4 Import sin it reduced Unit cost2422 Gyp. bd. above coding m plenum space Arch 1.612.90 Approved 11/23 2002 3.61250 3 25 23 Deduct for Walts 002 model 957 OSY Mech 500.00 Approved 11/05/2002 500 00 3 SetPRiUJ •26 26 Water pump for do watering Arch 2.056.00 Pending 2.056.00 12727 Overhead door buttons m three locations elect 3.166 00 Refected \186002020 Overhead door buttons m two iocaito«*s elect 2.656 00 2.656.00■ 29 Parking lol sod rmnsions f».a 62.460.00 Pending 62.460.00. 30 instab 2 bne rail around Mezz. Air haiMfmg unit Arch 1.250.00 Refected 1.29000■ Nolremilredbycode 31 B*tuminous wear oeurse at Cast parturtn Dvd 2.964.00 rvnoH^2.964.00 32 30 Oetamtng web revtslens ttvd 2.712 00 Raiected iJilM a *Soo ItHer IP 8. Havos* 11/12/0233 34 35 36 31 Oetaming woN revtslens CivM 1.167.00 • Ptndbig 1.167.00 o o • 37 30 39 40 • • • • • .Si • V • • • •• . • .• w . a « O a e 0 0 • . . . . ♦ * I ITOTALl 1 1[ 1 2d>,901 1 1 1 5 29.165.1J 1 5 72.491.00 I i 109.824.44 \-ol Mk. Con Ittmi firapeivd by Q/KPMI OMtbirlnM n/21/2002 ---- lAAk. n ■ r ■ a•i Long Lake Fire Station Proposal Request Log Lang Ulit n#« SUUo<< 0r««i«. Mifin«M4a •Propoi. 1 Ham PRR IttiM ^ Datcripllon 1 Typo Total Quatad TTt Total Changa Ordarc CO. a Panding Ra* lavr | Ralacitd Amaunlf Ramarta Ravised amourtia par Rachon 4 changa d iPn-1 08/16/2002 UfUmtf »l PaHUiMI lot (MN DOT) brtik out CidI 8/.220.00 Approvad 1 82.220 00 1 acopa from Orone ?Wt 2 08/17/2002 Add rod IrmiUllon to marntiin rod tiop«Arch 4.281.00 Approvtd 4261 00 2 Original quote $4,792 Jpni,3n 06/26/2002 RdoItodort 6rodd^•ittoi Mach 2.962.93 Approvad 296293 2 Per review d StatP d MN Watar malar 4 RP2 oodad «/ dram eftanga Mach 5.18017 Ralactad 0.00 X 8.180 Watar mater 4 RPZ added? 1 4PR.4 07/22/2002 Cdliot rtdtion at TrokMig room tor tlructural Arch 13.888.00 Ralactad 000 X 13.888 Coordtantton d caMlfgi. Nghtt 4 atructura. I Cabinet unit heatera m^d to topprato SPRS 07/16/2002 Rtvtta brtakar conflg. lor Cob. Un. Htal Clact 784 00 Approvad 784 00 2 dfcun. 6PR4 07/22/2002 R«v4«to«n to rooHop mtcfuinical »cre«n Arch 2.301 00 Approved 2301 00 2 Inertaae length to hit tlructurat framing 7PR ‘ ?08/06/2002 Rtl4KJU« MuUllcd tMt ftiira Arch 1.23300 Approved 1233 00 2 Silt itfKe mi -located by Phaao 1. Arch/Struc Beam tire changed at Anal daaign. Need 8 PR 0 08/06/2002 Inlill btamt at Adrnm artj t 2.019 00 Approvad 201900 2 brick ties 0 16*o.c 8 PR 8 08/27/2002 Otlda dKormaett lor MAU 1 62 Clact Pandirtg Oiaconrvects to bt provided by Mtch. 10 PR 10 06/27/2002 Cba«H|t m Tralmnt room lighi hit jrtt Clact 3.983 00 Approvad 308300 3 *Co ahead* given on 10/8/02 11 1*14 1 1 (VirOJ/7002 Athf limk Ml mMmt Mtclvr Mvt h n 063 00 Aitprovitl BC4I3 00 2 S<it 4 need ilio m quaaiton Phone w/ MichaRa: had lo approve (BW); 12 PR - 12 08/16/2002 Changt Turnout lodm Arch (2.00000)Pandif^200000 3 Owant S. aUl wania loimr pnc»ng. I3PR 13 10/02/2002 Matal at mocRftad dndow td condtioii Arch 2.127 00 Apprpvfd 2127.00 3 10/18/2002 * 14 PR - I4R 10/29/2002*Ownar Supphad Cqdpmanl Initattalton Mftc Mi»c. Items, sea hie for item separata totals14 1 Cora drlN pracatt tor OA to tba SCBA rm A 1.037.00 $1.03700 14 2 Changa tio;a dbt to rton ¥acuum M 884.00 Rtttcicd 884 14 3 f Inal connactiont to prattura wadtar Cltcl 2.880.00 $2.850 00 • 14 4 Clacirical connactiona to wmcti Clact 47&00 1 4780014 8 14 6 Pro««da boR vai«aa at air hoia cOiiotcUan M •Approvad 000 14.7 TrucA fil plpa malarial cKangt M (1.00000)Approvad -1000 00 14J Crtdl loi WATS RP2 M Rdactad •Accepted aa Mlac. cpit p 28 iiPRtS 10/17/2002 Ptdfig diifiiet: MnOot 4 So. RoinS Chgi 4.97900 S 4.979 00 18 PR 16 10/26/2002 RwaiiOiU to Inlrarod hMling dcmrtii Mt4h IM*N 17 10/28/2002 Itgfiling ravHloni le M«n‘« IoNM fount Claci II PR II 10/28/2002 Nardwara radtiorif at VatUbda Drt Arch 31800 Approvad 31800 3 If PR 18.1 11/06/2002 Oatata tiartdpipa at SC cornar d bkfg.Mach/Claci • Item 2 11/08/2002 Prodda da itratrtiction fam Mach/Ciact 1.788 00 Apprdrad 1788.00 3 1 20 PR 20 11/18/2002 Oianga SC8A aMi «gac«6catiom RNVvn 3.666.00 Approvad $3.666 00 3 • I!tfll2 11/18/2002 Prodda CO morutortng datactlon Mach •*« •• 21 PR 21 11/21/2002 Changa mirrar ihalvat Arch m *• • • - ' - •• •. . . . , ... • 1 1 iTOTAiS I I 148.488.10 1 * • 1 ‘* illJ02.8l|_1 ‘ • f.«4.bo! •l9.6Si:i> t * ' ..... I fir« • iMti% Uke firt Mim Pviparsd ay Ci/KPMi 0MtMMll/23/J002 1 I iiiil f CHANGE ORDER OWNER ARCHITECT CONTRACTOR FIELD OTHER AIA DOCUMENT G701 THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES. CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OT THIS ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING AIA DOCUMENT D401 PROJECT: (Name, address) Long Lake Fire Station 340 Willow Drive Long Lake, MN CHANGE ORDER NO.:FOUR (4) DATE;November 26, 2002 TO CONTRACTOR:Rochon Corporation Suite 120 3650 Annapolis Lane North Plymouth, MN 55447 ARCHITECT’S PROJECT #: 1515.01 CONTRACT DATE: CONTRACT FOR:Complete Construction The contract is changed as follows: 1. Misc cost Item It 23 Cost to import and compact till from the property line west to tho center of willow street curing the utility inslj<ij;>un on tlie project Tins cost is the responsibility of Orono, Minnesota, since it is outside the construction limits and was required to reconstruct the road as a part of the "extra' utility installation. (Unforeseen site condition) S 16.210 00 Total of item # 1. including Contractor's overhead & profit S 16,210 00 The original Contract Sum was Net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this change order in the amount of The new Contract Sum including this Change Order will be $ 1,981,000 00 S 121,777.36 S 2.102,777 30 $ 16,210 00 S 2,118,987 36 S The Contract time will be increased by 0 days. The date of Substantial Completion as of the date of this Change Order is therefore January 7, 2003 NOTE This summary loos not reflect changes in tho Contract Sum, Contract Time or Guaranteed Maximum Price wfrich have been aultiorced by Construction Change Directive.________________________ ____________ f Authorized ARCHITECT CONTRACTOR OWNER Boarman Kroos Vogel Group, Inc. Address 222 N 2i Minneapolis, 1 ? N 2^ Roction Corp Suite 120. 3650 Annapolis Lane North Plymouth. MN 55447 City of Long Lake 1964 Park Ave. Long Lake. MN 55355 DATE OWNER DATE //7A' DATE City of Orono P O Box 66 Crystal Bay. MN 55323 BY 15aTE AIA DOCUMENT G701 ‘ CHANGE ORDER * 1987 EDI DON * AIA • COPYRIGHT 1987 • THE AMERICAN INSTITUTE OF ARCHITECT S 1735 NEW YORK AVE.. N.W . WASHINGTON. 0 C 70006 529Z WARNING. Uniicens«<j plKMocopying vK)l,iles U S copynghi i.w and i$ subfect lo legal prosecution. This docuiricnt vva$ eieclroolca'’/ prockiced with pemiisson ol the AIA and cannol be reproduced without woljtion until the d Jte ol eipiral on noted below. ___ Q'i'ROM5l5 0l IIUSCO-4 nix' r Constructive Ideas Planning & Preconstruction Services • Project Cost Analysis • CPM Scheduling November 24, 2002 Mr. John Rail BKV Group, Inc. u 1'222 No. 2'"' Street Minneapolis, MN 55401 Re: Long Lake Fire Station - Change Order No. 4 Dear Jolin Attached is my Schedule of Miscellaneous Costs for the Long Lake Fire Station. Please prepare Change Order No. 4 to Rodion ’s contract to include the following iieei Miscellaneous Costs: Item 23 totaling $16. 210.00 This is the amount required for importing and compacting fill from the property line west to the center of Willow Street during the utility installation at the project. This cost is the responsibility of Orono, Minnesota, since it is outside of the construction limits and was required to reconstruct the road as part of the "e.vtra" utility installation. The grand total for Change Order No. 4 is Si.xteen Thousaiul Two Hundred Ten Dollars ($16,210). If you have any questions, please contact me. Siiitcrely, CONSTRUCfm- IDEAS. INC. William A. Wolters President Tr /lai Enclosure cc: Micliclle Morse, City of Long Lake Ron Moorse, City of Orono 901 Jcffwrson Avenue, Suiic 300 • Si Paul. MN 55102 • (651) 225-4740* Fax (651) 225-474! WWW costandschcdulc com loni* L.ikc Fire Stotiun - Sctiodiilc of MiscclKincous Gusts Mi%c Co\l Hc»n» or 0»fc<ti»c\ CM Mtm Rochon lltm Dtscripiion Type Quote Status Dale Approved Approved Amount Pendini; Amount Rejected Amount CO «Remarikt 1 1 AJcJiIiOimI Sill Civil 574 00 Approved 07/02/2002 574 00 2 AdderJ Sill fence per Watershed (Mnier) 2 2 Oravtl 4\ wjler mjim inMjlijIiun Civil 2.285 00 Approved 06/19/2002 2.285 00 2 Import gra*ei 5 geolevtifc fabric 3 3 Hrsupptr iKrtui 1 ISA. 11811. 124H Arch 735 00 Approved 07/11/2002 735 00 IhCiriSe tri.o.d dim to fd w/ precast 4 0 lr«f ie«Sf m p«rd(>«| hrighl to« rool Arch • 850 00 Approved 08/06/2002 850 00 2 inc'ea.o par.ipet for roof warranty 0 4 AOii sluu wall ««i lo iiii>s angle Arch 26COO Approved 08/14/2002 265 6 i 2 iMiprovt e'ectricai slabiltfy of panels 6 Ih.S t*ne not used 7 7 Ad<J of»en ng 224 A lo rt.sor ic»ir»3u>e Arch 782 00 Pervding 782 00 Shown on an Owg. Missed on sched 8 8 CooMltnjft 3‘ on scficO . 3 0’ on plan Arcfi 111 00 Ptndifig 111 00 Oilference of Or. schedule A plan view Ci|h«r mi sc cost ■9o/1|0 *s des.red See 9 9 A(J«I I'Hji i»Kn f>il fill MccH ’.237 44 In pn a 11 000 3 217 44 %PRt 11 Ciihtt m«v cost «9 or «I0 IS desned See 10 AJd %t« t.M tv* n»it* r,;|Meth 5.764 00 In PR a II OOP 5 704 00 A PR • 11 11 C*‘anC« nieiai 'v!ter\ tiii'n Alum fu bronit Aiih 1.14500 Ktievird 0Oc>1 145 00 A Changifd during Shoo drawings’ 12 Vufr* J r»OOd tv Mm I •!AiCh 1.233 00 I'eitUt; g 1 *33 03 2 inipori Sill at reduced Un»t cost 13 At*d fill ti pa* »•'*!.*Crvil 70 000 00 Pe mItnJ C IK'O 00 A f aithworS Summary rte etrC on Add 1 14 ^lUlfd tu'.l • Ik.ii.lt"« VScI Sv'iiitN-r Civil 15.401 00 Rc|i*x.t**d 15 401 00 A No d*^umcntat*on 10 15 Cut Uuttuiii cl fttol urr\ii coiunvu |ASl «0*)Arch 41400 f'eiHling 414 O'/3 hi lb ClMiif^tf to llUSi' fivl mutiilts Ul 4i»p^<«itiiS b.«y Arch 5*/ 00 reiHiiiig 57 0*J 3 1/1 7 Lul 4ll^(« 4l «UOl Sefit-K Arch 414 00 I'eruiiiiij 414 w 3 18i 16 IntUll 10 rooftop fr«in»s at root Or jins Mtcli 1.698 00 Pending 1 C98 »K) 19 ' 24 C*lert(J rrun^iolc 1 37 t<«u Icct Civil 1 025 .)0 Reiecivd 0 00 1 C25 00 1 20 ' 20 Aild 2 '•••e r jii at tnv/x *im handitnf^ unit Arch 1.328 00 Weiecled 1 128 00 ■It this realty rtetded 21 Adiiist VUb2 total ott Ctun«;c order fAi 2 Owrvrr 2(»H00 Approved 10» 09/2002 21.8 00 3 Accou/rtihf rnor on CO t2. 22 19 AihJitionai Cost lu «ki(!r«i 4t riir//ai»uMr Arch 2 098 00 I'rreC'.ed 2 098 00 ■To maSe gate w.der 23 2l Soil tcpUcnncfit at Willo* Street UlrMurS Civil 1621000 Approved 10 .'1000 Import Sill at leduced Un.| cosl 24 22 Irfii bit jirovv 1 i Ml |w«ii«Mii sp,it e Arch 3 612 50 A»ip*u*e;1 11/2:* 2002 3C12M 3 ?S 2J PiiHKt tor Malls lOV iiKMlfl 957 OM lAtCh 500 00 Ap'woviil 11/05.*002 500 HO 3 See PR n 14 8 20 20 M.it«*r iHiirtt) tor <tv <».it« ring /.«ch 2 058 00 1 imliiig 2 0'^ 00 71 27 OtrrheaJ door lM>lton\ >n ttui # lorati«ink fKi.1 3.188 00 Refect r-d j 189 00 1 2H 2K IrvrrfK ail ikaM Irtitliir*', two !«■ -iImii %lb« t 2 f.V> 00 Ih-fcxfi-rl 2 656 00 t 2'i I'atSuig lot smi reviSHM'S Civil 62.460 00 PervdMif 62.460 00 30 Install 2 lint rail around At handtmf un«t A/ch 1 250 00 Reiecled 1.250 00 ■Not required Dy code 31 lliluntriH^S wva* rouisc at (.ist iMiluitg Civil 2.«3G4 00 Pendu^2 064 00 3?30 Retjimni; wart re^isiom • Civil 2.732 00 Rtftctcd 2 732 00 1 See letter to B Haytf 11/12/02 li J4 35 30 V 38 35 4C 1 i 1 1 1 » |!.«il 1 18700 l*e<Hiiiig 1 187 00 1 110TAL5 11 11 i 207.503 1 1 I $ 8.975 11 |i 88.70i00|S 109 H24 44 (1 V.v Pi-^t ifiim P»mr9iS Dy Cl/KHVi Djtr Printed l!/?V?00? IMG REQUEST FOR COUNCIL ACTION JAN 1 3 2003 Cl IY OP ORONO DATE: January 9,2003 ITEM NO: Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed:Agenda Section: City Administrator's Report Item Description: Annual Appointments - Resolution Attached is a resolution listing annual appointments for 2003. Please note the following items related to the resolution. 1. The resolution reflects the reappointment of Lili McMillan as the City’s representative to the LMCD. 2.The resolution reflects the appointment of a Navarre Fire Station Construction Committee. 3.The resolution reflects the appointment of Jim Murphy to the Dakota Rail/Trail Committee to replace Dick Flint. COUNCIL ACTION REQUESTED: Motion to adopt the resolution designating armual appointments for 2003. ---- i !/ ^•1 ■f f i I ;■•■: f •si W.S A RESOLUTION AMENDING THE DESIGNATION OF SELECTED APPOINTMENTS FOR THE YEAR 2003 BE IT RESOLVED, by the City Council of the City of Orono, Mi nnesota that the appointments and designations for the year 2003 are as follows: appointment /designation Acting Mayor Planning Commission Rep. to Council Planning Commission Chair Parks, Trails, and Open Space Commission Chair Representative to Association of Metropolitan Municipalities Legislative Liaison AMM AM.M Legislative Contact Lead Attorney (Civil) City Attorney Firm (Civil) Alternate Attorney Lead Prosecuting Attorney City Prosecuting Attorney Firm Lead Consulting Engineer City Engineering Firm Auditor 2m Bob Sansevere Alternating Sandy Smith Andrew McDermott Ronald J. Moorse Fiscal Agents Insurance Agent of Record Weed Inspector Assistant Weed Inspector Transportation Committee Emergency Preparedness Director Data Practices Compliance OfTicial Southwest Sanitary Sewer District Suburban Health Nursing Service We.«» Hennepin Recycling Commission Ronald J. Moorse Barbara Peterson Tom Barrett Hinshaw & Culbertson William Soth, Dorsey & Whitney Kenneth N. Potts Kenneth N. Potts Tom Kellogg Bonestroo, Rosene, Anderlik & Associates Malloy, Montague, Kamowski, Radosevich and Co., P.A. Ehlers & Associates Carl Bennetsen, Arthur J. Gallagher & Co of Minnesota, Inc. Barbara Peterson Greg Gappa Greg Gappa Stephany Good Stephany Good Stephany Good Ronald J. Moorse Ronald J. Moorse Lin Vee Page I of 4 -4 i APPOINTMENT/DESIGNATION Mayor's Association Lake Minnetonka Conservation District Suburban Rate Authority Westonka Senior Citizens Long Lake/Orono Joint Fire Station Construction Committee Navarre Fire Station Construction Committee Long Lake Fire Commission Representatives to Mound Fire Department Building Code Board of Appeals Hennepin Emergency Communications Organization North Tonka Crime Prevention Coalition Highway 12 Appointments. Official City Representatives Highway 12 Aesthetic Design Review Committee Policy Committee 2003 Barbara Peterson Lili McMillan Greg Gappa Ronald J. Moorse (Alternate) Barbara Peterson Gabriel Jabbour Jim Murphy Ronald J. Moorse Gabriel Jabbour- Barbara Peterson t Jim Murphy Ron Moorse Barbara Peterson Jim Murphy Ronald J. Moorse Barbara Peterson Jim Murphy Ronald J. Moorse Loren Kohnen, West Metro Services Tom Anderson, Hopkins Building OBlcial Maureen Bellows, AlA Architect Kenneth Roelofs, Building contractor Vacant Position Ronald J. Moorse Stephany Good (Alternate) Stephany Good Barbara Peterson Jim Murphy Gabriel Jabbour Jim Murphy Andrew McDermott Ronald J. Moorse Moorse Barbara Peterson Ronald J. Moorse (Alternate) Page 2 of 4 APPOINTMENT/DESICNATION Highway 12 Design Review Committee Housing and Redevelopment Authority Lake Minnetonka Cable Communication Commission OfTlcial Newspaper Community Development Committee Dakota Rail Trail Committee Planning Commission Alternate Members Official Depositories/Investment Vendors 2m Edward J. Callahan, Jr. J. Diann Goetten Jim Murphy Ron Moorse Barbara Peterson, Chair Bob Sansevere, Secretary Jim Murphy Jay Nygard Jim White Bob Albertson Bob Sansevere The Laker and Pioneer Newspaper Greg Gappa Mike Gaffron Wendy Bottenberg Jennifer Chaput (Alternate) Jim Murphy Bob Sansevere Park Commission Chair, Andrew McDermott Rick Meyer Gabriel Jabbour Maureen Bellows Jule Hannaford Daniel Kluth Stephanie Zugschwert First National Banks of: The Lakes (Navarre) Wayzata League of MN Cities - 4M Fund Salomon Smith Barney, St. Paul Norwest Investment Services, Inc., Mpls. U.S. Banks, Mpls. Dain Rauscher, Inc., Mpls. Prudential Securities, Inc., Mpls. t Page 3 of 4 [• lu'opivmv 1 APPOINTMENT/DESIGNATION 2m Official Depositories/Investment Vendors (continued) First Tennessee Financial, Phoenix, AZ State Bank of Long Lake, Long Lake, MN Safra National Bank of New York, New York, NY Key Bank USA, Cleveland, OH Branch County Fed S & L, Coldwater, Ml New South Fed Savings Bank, Irondale, AL Cross Country Bank, Wilmington, DE Crusader Savings Bank, Philadelphia, PA New South FSB, Irondale, AL Equitable FSB, Wheaton, MD Barrington Bank & Trust, Barrington, IL Libertyville Bank & Trust, Libertyville, IL Providian National Bank, Tilton, *NH E-Trade Bank, Arlington, VA Capital One Bank, McLean, VA TCF National Bank, Minneapolis, MN Capital One FSB, Falls Church, VA 4 Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held January 13,2003 ATTEST: Linda S. Vee, City Clerk Barbara A. Peterson, Mayor I i Page 4 of 4 i K JAN 1 3 2003 REQUEST FOR COUNCIL ACTION CllYurUHONO DATE: January 9,2003 ITEM NO = 13 Dcpartnciit Approval: Nine Lin Vee \ Lt) Thk Chy Cleik T Administrator Reviewed: h Agenda Section: City Adminisinitof's Rqjort Item Description: Selection of Date fora003 Local Board of Appeal and Equalization Meeting Attachment: Local Board of Appeal and Equalization Summary of Duties and Responsibilities The City recently received a request from Thomas May, Hennepin County Assessor, to select a date and time for the 2003 Local Board of Appeal and Equalization. The attached information regarding the responsibilities of the Local Board of Appeal and Equalization was included with the Hennepin County request to establish a meeting date. The County Assessor has suggested Wednesday, April 23,2003, at 7:00 p.m. as the date for the Local Board of Appeal and Equalization meeting. Kim Jensen, Orono's Assessor from Hennepin County, has indicated this date is acceptable with her. COUNCIL ACTION REQUESTED: Motion to establish Wednesday, April 23,2003 at 7:00 p.m. as the date and time for the 2003 Local Board of Appeal and Equalization meeting. iL> - •: i i LOCAL BOARD OF APPEAL AND EQUALIZATION SUMMARY OF DUTIES AND RESPONSIBILITIES Most of the responsibilities listed under the Local Board of Appeal and Equalization are statutory, primarily found in Minnesota Statutes 274.01. • The first responsibility is attendance. The Local Board of Appeal and Equalization is an official public meeting similar to a City Council meeting and can not convene without a quorum. In addition to the local assessor, the county assessor, or one of his/her assistants is required to attend. • The valuation notices shall be in writing and be sent by ordinary mail at least ten calendar days before the meeting of the board. The valuation notice will include the dates, places and times set for the meetings of the Local Board of Appeal and Equalization as well as the Hennepin County Board of Appeal and Equalization. • The meetings must be held between April 1 and May 31 each year. The County Assessor shall fix a day and time when the Local Board of Appeal and Equalization shall meet. The board must complete its work and adjourn within 20 days fiom the time of convening stated in the notice of the clerk. Calendar days, original night is day one. • The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting. • Local Boards of Appeal and Equalization must see that all taxable property is properly asiessed, valued, and classified for all current assessments. The board may consider both real and personal property. • If any property has been omitted, the board must correct the assessment by adding it to the list of assessments along with its market value. • The board may not increase or decrease by percentage all assessments in a district of a given class of property. Changes in the aggregate assessments by classes are made by the county board of equalization. • Although the Local Board of Appeal and Equalization has the authority to increase or decrease individual assessments, the total of such adjustments must not reduce the aggregate assessment by more than one percent. If the total reductions would lower the aggregate assessments by more that one percent, none of the adjustments may be made. The assessor shall correct any clerical errors or double assessments discovered by the board without regard to the one percent limitation. The local board does not have the authority to reopen former assessments on which taxes are due and payable. The board only considers assessments in the current year. iinmtiaiiiiiiik f 5 1. r • The board may find instances of undervalued properties. The boaid must notify the owner of the property that the value is going to be raised. The property owner may then appear before the board if they ao wish. • It IS the primary duty of each local board to examine the assessment record to see that all taxable property in the assessment district has been properly placed upon the list and valued by the assessor. The local boards do not have the authority to address exemption issues. Only the county assessor has the authority to exempt property. • A ^pa^ may appear in person, by council, or written communication to present his or her i^jecUon to the boj^. The focus of the appeal should be centered on the factors influencing the estimated market value or classification placed on the property by the assessor. r r j • All changes will be entered into the assessment books by the county assessor’s office. • Before adjourning, the local board should prepare an official list of the changes. The law r^uires that the changes be listed on a separate form. All assessments that have beCT increased or decreased should be shown as prescribed on the form along with their market values. The record must be signed and dated by the members of the Local Board of Appeal and Equalization. • The Hennqiin County Board of Appeal and Equalization begins meeting on: June 16,2003 • All appointments must be scheduled no later that June 9,2003 by calling: (612) 348-7050 ■innMi r. ------ ••-rTiNG JAN 1 i 200} ANIMAL CONTROL CONTRACT This agreement made this day of by and between the City of Orono, hereinaftet referred to as "ORONO"; and the City of EXCELSIOR, hereinafter referred to as EXCELSIOR, witnesseth: In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and between the parties hereto as follows: 1. This agreement shall be effective as of January I, 2003, and shall continue in effect until December 31,2003, unless cancelled pursuant to this agreement. 2. ORONO agrees to patrol the public streets of EXCELSIOR, in accordance with a schedule provided by ORONO, agreed upon by EXCELSIOR. If necessary, ORONO agrees to transport animals as it deems appropriate. ORONO will, at the completion of each regular patrol or as soon as reasonably possible, in the City of EXCELSIOR, give a wtiiten statement to the South Lake Minnetonka Public Safety Department setting forth a description of all animals impounded including breed, color, weight, name of owner, name of animal, if known, and point of collection by the patrol officer. ORONO will also attempt to notify South Lake Minnetonka Public Safety Department prior to impounding any animal. 3. ORONO agrees to provide personnel and equipment to provide animal control services. Said employees shall perform their duties in proper attire, utilizing a marked Orono Public Safely vehicle whenever available. These employees shall be in uniform or have City of Orono identification. 4. EXCELSIOR shall authorize ORONO to apprehend and retain domestic animals and/or issue citations or warnings for violations of city ordinances. Wild animals shall only be dealt with pursuant to ORONO'S policy regarding wild animals if the animal is presenting dangers of personal injuiy or significant property damage. However, ORONO shall not invade private property contraiy to the wishes of the owmer of said property, nor forcibly take an animal from any person without the approval and assistance of a peace oftlcer having jurisdiction in that city. 5. ORONO agrees to patrol the public streets of EXCELSIOR and respond to animal control calls in EXCELSIOR. Orono shall also conduct annual kennel and stable inspections. These shall be scheduled during regular patrol hours in Excelsior. Orono will provide an average of 22 houii per week of animal control service to the four participating cities. 6. In addition to regular patrol, ORONO agrees to respond to "emergency call-outs" from EXCELSIOR. ORONO will have an officer scheduled to respond to such call-outs. ORONO shell respond at the earliest opportunity to such requests, including bite cases or injured animals, as deemed appropriate by ORONO. There may be occasions when an animal control officer will not be immediately available, in which event the response will occur at the earliest opportunity. ANIMAL CONTROL CONTRACT Continued An "emergency call-out" is defined as a specific request for animal control service during times that an officer is not on duty. If an Orono Animal Control Officer is on duty, even though not patrolling in EXCELSIOR, said officer will respond. If deemed appropriate by the Orono officer on call, a situation may be dealt with over the phone. ORONO agrees to coordinate services with the Paws, Claws, and Hooves, 10500 Great Plains Boulevard, Chaska, MN, 55318, which will serve as the impound facility, as long as this arrangement is agreeable with Paws, Claws and Hooves. EXCELSIOR agrees to be billed directly by Paws, Claws and Hooves, and to pay for impound, boa ding, euthanasia, disposal, or any other veterinary fee as charged by the impound facility. When requested, the Animal Control Officer will review these bills to determine if the charges appear proper. 7. ORONO shall furnish monthly reports to EXCELSIOR reflecting the charges for animal control services, which each city. -rees to pay ORONO within 30 days of being billed. 8. When an animal is impounded pursuant to this animal control contract, said animal shall be held in accordance with Minnesota Statute 35.71. In the event that an impounded animal is unclaimed, the animal becomes the sole responsibility of Paws, Claws and Hooves to be placed or disposed of at their discretion. 9. ORONO shall maintain reports on Orono forms, or utilize specific forms as requested by EXCEI.SIOR. A monthly report of activity shall be provided to EXCELSIOR. 10. The City of ORONO will indemnify and hold harmless EXCELSIOR forclaims, suits, actions, damages and loss arising out of the negligence or misconduct of the City of ORONO in conjunction with this agreement. 1 1 . EXCELSIOR agrees to pay ORONO for services in the perfomiance of this contract, pursuant to Paragraph 15 of this contract, as follows; A) Annual Fee for patrol and emergency pick-ups........................$7,577.71 B) Price per deceased animal disposed of by the City of ORONO..........................................$50.00 C) It is agreed that if the designated boarding facility or euthanasia/disposal seivice is unavailable, EXCELSIOR shall authorize ORONO to obtain these services elsewhere, and EXCELSIOR shall pay ORONO the rates of the alternative facility. jllUUk r 'i ANIMAL CONTROL CONTRACT Continued 12. EXCELSIOR shall pay any veterinary bill incurred for unclaimed animals impounded from EXCELSIOR. Owners claiming their ammals shall be charged the veterinary bill in its entirety, including impound fees. 13. All payments shall be made by EXCELSIOR upon receipt of monthly statements from ORONO within 30 days. 14. Because this is a joint effort involving the cities of SHOREWOOD, EXCELSIOR, TONKA BAY and ORONO, it is agreed upon that any modifications to, or withdrawals from this contract shall require the written authority of each party. EXCELSIOR agrees that in the event that one or more parties s>eek such change, including withdrawing from the contract, said party (or parties) shall remain obligated to pay their agreed upon annual fee in monthly installments, unless otherwise agreed to by all parties pursuant to this Paragraph, for the remainder of the year. 15. EXCELSIOR further agrees that the fee reflected in this contract is in effect only for the calenda.* year 2003. 16. Under no circumstances shall ORONO be obligated to respond to any request for assistance, or to patrol when, in the sole discretion of the Orono Police Chief or his duly authorized agent! any one of the following conditions exist: (1) when necessary persomiel and/or equipment are engaged elsewhere, (2) when road or weather conditions constitute a hazard, (3) when providing assistance would expose any person to unreasonable risks. 17. The time and manner in which service is rendered, the standard of performance and the control of personnel employed to render such service shall be determined by ORONO. ORONO reserves the right to alter scheduling should conflicts arise (i.e. CSO schooling, illness, vacation, etc.). For the City of Excelsior:For the City of Orono: Barbara A. Peterson, Mayor MM<^^6rath, City Manager Ronald J. Moorse, City Administrator 1 F JIr" ANIMAL CONTROL CONTRACT This agreement made this _J^^day of 2002, by and between the City of Orono, hereinafter:referred to as "ORONO"; and the City of SHOREWOOD, hereinafter referred to as SHOREWOOD, witnesseth: In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and beUveen the parties hereto as follows; 1. This agreement shall be effective as of Januaiy 1, 2003, and shall continue in effect until December 31,2003, unless cancelled pursuant to this agreement. 2. 4. 6. ORONO agrees to patrol the public streets of SHOREWOOD, in accordance with a schedule provided by ORONO, agreed upon by SHOREWOOD. If necessary, ORONO agrees to transport animals as it deems appropriate. ORONO will, at the completion of each regular patrol or as soon as reasonably possibe, in the City of SHOREWOOD, give a written statement to the South Lake Miimetonka Public Safety Department setting forth a description of all animals impounded including breed, color, weight, name of owner, name of atiimal, if known, and point of colleetion by the patrol officer. ORONO will also attempt to notify South Lake Minnetonka Public Safety Department prior to impounding any animal. 3. ORONO agrees to provide personnel and equipment to provide animal control services. Said employees shall perform their duties in proper attire, utilizing a marked Orono Public Safety vehicle whenever available. These employees shall be in uniform or have City of Orono identification. SHOREWOOD shall authorize ORONO to apprehend and retain domestic animals and/or issue citations or warnings for violations of city ordinances. Wild animals shall only be dealt with pursuant to ORONO’S policy regarding wild animals if the animal is presenting dangers of personal injury or significant property damage. However, ORONO shall not invade priv^ite property contrary to the wishes of the owner of said property, i or forcibly take an animal from any person without the approval and assistance of a peace officer having Jurisdiction in that city. 5. ORONO agrees to patrol the public streets of SHOREWOOD and respond to animal control calls in SHOREWOOD. Orono shall also conduct annual kennel and stable inspections. These shall be scheduled during regular patrol hours in Shorewood. In addition to regular patrol, ORONO agrees to respond to "emergency call-outs" from SHOREWOOD. ORONO will have an officer scheduled to respond to such call-outs. ORONO shall respond at the earliest opportunity to such r.-quests, including bite cases or injured animals, as deemed appropriate by ORONO. Then* may be occasions w hen an animal control officer w ill not be immediately available, in which event the response will occur at the earliest opportunity. II F i ANIMAL CONTROL CONTRACT Continued 7. 8. An "emergency call-out" is deflned as a specific request for animal control service during times that an officer is not on duty. If an Orono Animal Control Officer is on duty, even though not patrolling in SHOREWOOD, said officer will respond. If deemed appropriate by the Orono officer on call, a situation may be dealt with over the phone. ORONO agrees to coordinate services with the Paws, Claws, and Hooves, 10500 Great Plains Boulevard, Chaska, MN, 55318, which will serve as the impound facility, as long as this amngement is agreeable with Paws, Claws and Hooves. SHOREWOOD agrees to be billed directly by Paws, Gaws and Hooves, and to pay for impound, boarding, euthanasia, disposal, or any other veterinary fee as charged by the impound facility. When requested, the Animal Control Officer will review these bills to determine if the charges appear proper. ORONO shall furnish monthly reports to SHOREWOOD reflecting the charges for animal control services, which each city agrees to pay ORONO within 30 days of being billed. When an animal is impounded pursuant to this animal control contract, said animal shall be held in accordance with Minnesota Statute 35.71. In the event that an impounded animal is unclaimed, the animal becomes the sole responsibility of Paws, Claws and Hooves to be placed or disposed of at their discretion. 9. ORONO shall maintain reports on Orono forms, or utilize specific forms as requested by SHOREWOOD. A monthly report of activity shall be provided to SHOREWOOD. 10. The City of ORONO will indemnify and hold harmless SHOREWOOD for claims, suits, actions, damages and loss arising out of the negligence or misconduct of the City of ORONO in conjunction with this agreement. II. SHOREWOOD agrees to pay ORONO for services in the performance of this contract, pursuant to Paragraph 15 of this contract, as follows: A) Annual Fee for patrol and emergency pick-ups...........................$ 18,948.91 Price per deceased animal disposed of by the City of ORONO..................................................................................$50.00 It is agreed that if the designated boarding facility or euthanasia/disposal service is unavailable, SHOREWOOD shall authorize ORONO to obtain these services elsewhere, and SHOREWOOD shall pay ORONO the rates of the alternative &cility. I iiUniMiiiii ii II I III H' ANIMAL CONTROL CONTRACT Continued 12. SHO^WOOD shall pay any veterinaiy bill incurred for unclaimed animals impounded from SHOREWOOD. Owners claiming their animals shall be charged the veterinary bill in its entirety, including impound fees. 13. AH payments shall be made by SHOREWOOD upon receipt of monthly statements from ORONO within 30 days. 14. Because this is a joint effort involving the cities of SHOREWOOD, EXCELSIOR, TONKA BAY, and ORONO, it is agreed upon that any modifications to, or withdrawals from this contract shall require the ^tten authority of each party. SHOREWOOD agrees that in the event that one or more parties seek such change, including withdrawing from the contract, said part)' (or parties) shall remain obligated to pay their agreed upon annual fee in monthly installments, unless otherwise agreed to by all parties pursuant to this Paragraph, for the remainder of the year. 15. SHOREWOOD further agrees that the fee reflected in this contract is in effect only for the calendar year 2003. 16. Under no circumstances shall ORONO be obligated to respond to any request for assistance, or to patrol when, in the sole discretion of the Orono Police Chief or his duly authorized agent! any one of the following conditions exist: (1) when necessary personnel and/or equipment are engaged elsewhere, (2) when road or weather conditions constitute a hazard, (3) when providing assistance would expose any person to unreasonable risks. 17. The time and manner in which service is rendered, the standard of performance and the control of personnel employed to render such service shall be determined by ORONO. ORONO reserves the right to alter scheduling should conflicts arise (i.e. CSO schooling, illness vacation, etc.). ’ For the City ofJBl i^wood:For the City of Orono: Woody Love, Mayor Barbara A. Peterson, Mayor Craig Da Ronald J. Moorse, City Administrator DEii ^ n C»TY Of OflONQ ANIMAL CONTROL CONTRACT This agreement made this JO day of Uv^mbpC. 2002, by and between the City of Orono, hereinafterireferred to as "ORONO”; and the City of TONKA BAY, hereinafter referred to as TONKA BAY, witnessed): In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and between the parties hereto as follows: 1. This agreement shall be effective as of January 1, 2003, and shall continue in effect until December 31,2003, unless cancelled pursuant to this agreement. 2. ORONO agrees to patrol the public streets of TONKA BAY, in accordance with a schedule provided by ORONO, agreed upon by TONKA BAY. If necessary, ORONO agrees to transport animals as it deems appropriate. ORONO will, at the completion of each regular patrol or as soon as reasonably possible, in the City of TONKA BAY, give a written statement to the South Lake Minnetoi^a Public Safety Department setting forth a description of all animals impounded including breed, color, weight, name of owner, name of animal, if known, and point of collection by the patrol officer. ORONO will also attempt to notify South Lake Minnetonlta Publi. Safety Department prior to impounding any animal. 3 . ORONO agrees to provide personnel and equipment to provide animal control services. Said employees shall perform their duties in proper attire, utilizing a marked Orono r-»blic Safety vehicle whenever available. These employees shall be in uniform or have City of Orono identification. 4. 5. 6. TONKA BAY shall authorize ORONO to apprehend and retain domestic animals a.nd/or issue citations or warnings for violations of city ordinances. Wild animals shall only be dealt with pursuant to ORONO’S policy regarding wild animals if the animal is presenting dangers of personal injury or significant property damage. However, ORONO shall not invade private property contrary to the wishes of the owner of said property, nor forcibly take an animal from any person without the approval and assistance of a peace officer having jurisdiction in that city. ORONO agrees to patrol the public streets of TONKA BAY and respond to animal control calls in TONKA BAY. Orono shall also conduct annual kennel and stable inspections. These shall be scheduled during regular patrol hours in Tonka Bay. Orono will provide an average of 22 hours per week of animal control service to the four participating cities. In addition to regular patrol, ORONO agrees to respond to "emergency call-outs" from TONKA BAY. ORONO will have an officerscheduled to respond to such call-outs. ORONO sh^l respond at the earliest opportunity to such requests, including bhe cases or injured animals, ^ deemed appropriate by ORONO. There may be occasions when an animal control officer will not be immediately available, in which event the response will occur at the earliest opportunity. ANIMAL CONTROL CONTRACT Comtnmd An "emergency call-out" is defined as a specific request for animal control service during times that an officer is not on duty. If an Orono Animal Control Officer is on duty, even though not patrolling in TONKA BAY, said officer will respond. If deemed appropriate by the Orono officer on call, a situation may be dealt with over the phone. ORONO agrees to coordinate ser\ ices with the Paws, Claws, and Hooves, 10500 Great Plains Boulevard, Chaska, MN, 55318, which will serve as the impound facility, as long as this a^gement is agreeable with Paws, Claws and Hooves. TONKA BAY agrees to be billed directly by Paws, Oaws and Hooves, and to pay for impound, boarding, euthanasia, disposal, or any other veterinary fee as charged by the impound facility. When requested, the Animal Control Officer will review these bills to determine if the charges appear proper. 7.ORONO shall furnish monthly reports to TONKA BAY reflecting the charges for animal control services, which each city agrees to pay ORONO within 30 days of being billed. 8. When an animal is impounded pursuant to this animal control contract, said animal shall be held in accordance with Minnesota Statute 35.71. In the event that an impounded animal is unclaimed, the animal becomes the sole responsibility of Paws, Claws and Hooves to be placed or disposed of at their discretion. 9. ORONO shall maintain reports on Orono forms, or utilize specific forms as requested by TONKA BAY. A monthly report of activity shall be provided to TONKA BAY. 10. The City of ORONO will indemnify and hold harmless TONKA BAY for claims, suits, actions, damages and loss arising out of the negligence or misconduct of the City of ORONO in conjunction with this agreement. 11. TONKA BAY agrees to pay ORONO for services in the performance of this contract, pursuant to Paragraph 15 of this contract, as follows: A) Aiuiual Fee for patrol and en ergency pick-ups.........................$5,695.90 Price per deceased animal disposed of by the City of ORONO (does not include deer)...........................................$50.00 It is agreed that if the designated boarding facility or euthanasia^disposal ser\ ice is unavailable, TONKA BAY shall authorize ORONO to obtain these services elsewhere, and TONKA BAY shall pay ORONO the rates of the alternative facility. J ANIMAL CONTROL CONTRACT Continued 12. TONKA BAY shall pay any veterinaiy bill incurred for unclaimed animals impounded from TONKA BAY. Owners claiming their animals shall be charged the veterinaiy bill in its entirety, including impound fees. 13. All payments shall be made by TONKA BAY upon receipt of monthly statements from ORONO within 30 days. 14. Because this is a joint effort involving the cities of SHOREWOOD, EXCELSIOR, TONKA BAY, and ORONO, it is agreed upon that any modifications to, or withdrawals from this contract shall require the written authority of each party. TONKA BAY agrees that in the event that one or more parties seek such chwge, including withdrawing from the contract, said party (or parties) shall remain obligated to pay their agreed upon annual fee in monthly installments, unless otherwise agreed to by all parties pursuant to this Paragraph, for the remainder of the year. 15. TONKA BAY further agrees that the fee refltcted in this contract is in effect only for the calendar year 2003. 16. Under no circumstances shall ORONO be obligated to respond to any request for assistance, or to patrol when, in the sole discretion of the Orono Police Chief or his duly authorized agent! any one of the following conditions exist: (1) when necessary personnel and/or equipment are engag^ elsewhere, (2) when road or weather conditions constitute a hazard, (3) when providing assistance would expose any person to unreasonable risks. 17. The time and manner in which service is rendered, the standard of performance and the control of personnel employed to render such service shall be determined by ORONO. ORONO reserves the right to alter scheduling should conflicts arise (i.e. CSO schooling, illness. vacation, etc.). For the City of Tonka Bay:For the City of Orono: Barbara A. Peterson, Mayor Robert Rys, City A Ronald J. Moorse, City Administrator -------1 ^.K i JAN I 3 2003 REQUEST FOR COUNCIL ACTION o.. i umono DATE: Januar>-8.2003 ITEM NO: | ^ Department Approval: Name Lin Vec Administrator Reviewed: Tllle Cilv Clerk M Agenda Section: City Administrator's Report Item Description: City Recorder Fee Adjusmtent Background Both Kristi Anderson and Alissa Wintemheimer have been contracted by the City to act as the City Recorder at Park Commission. Planning Commission and City Council meetings, as well as other special meetings which may occur. Based on the following fee schedule, staff is requesting an annual adjustment to the fee schedule to retain their serv ices. Length of Meeting 1- 2 hour meeting 2- 3 hour meeting 3- 4 hour meeting 4- 5 hour meeting 5- 6 hour meeting 6- 7 hour meeting Current Fee Schedule $130.00 $160.00 $195.00 $215.00 $240.00 $420.00 Proposed Fee Schedule $135.00 $165.00 $200.00 $225.00 $250.00 $430.00 StafT Recommendation The fee schedule is based on both the time required at the meeting and approximately twice the meeting time to prepare and make requested revisions to the minutes. Both Kristi and Alis.sa are tamiliar with the position and its requirements; and do a vety good job of providing detailed and accurate minutes in a timely manner. Based on their experience and work quality, it is recommended that the fee schedule for the City Recorder be increased as indicated above. COUNCIL ACTION REQUESTED: Motion to approve the following fee schedule for 2003 for the Citv Recorder, efl'cctive January I 2003: ■ ' ’ Length of Meeting 1 -2 hour meeting 2- 3 hour meeting 3- 4 hour meeting 4- 5 hour meeting 5- 6 hour meeting 6- 7 hour meeting 2003 Fee Schedule $135.00 $165.00 $200.00 $225.00 $250.00 $430.00 ••. -• • • •—''ING JAN 1 3 2003 REQUEST FOR COUNCIL ACTION Oil Y ur URONO DATE: Januaiy 9,2003 ITEM NO: | ^ Department Approval: Naaie RonMoone THk City Adniinistntor Administrator Reviewed: Item Deacription: Appointment of Jennifer Chaput to Planner Position Mil n^er Chain Agenda Section: City Administrator's Report The process of hiring a Planner to bring the planning staff to fitll strength has been completed. The new Planner is Jennifer Chaput. As the Council is the formal hiring authority, it is necessary for the Council to approve the appointment of Jennifer to the Planner position. COUNCIL ACTION REQUESTED: Motion to approve the appointment of Jennifer Chaput to the position of Planner at the Level 3, step II salary of $48,000, effective January 6,2003. ■» n. f.-* ■ V ?^' • ...................■ ' ' '■ ■■. ■ J- ^ .r’ -'' :'v ^ i IKiO IAN 1 3 2003 REQUEST FOR COUNaL ACTION C... f u RUNU i DATE: January 8,2003 ITEM NO: /7 Department Approval: Name LinVee Titk City Clerk, kppir Adminbtrator Reviewed:Agenda Section: City Administrator's Report Item Description: Special Assessment Deferral Renewal - Reapplication From Stubbs Bay Sanitary Sewer Project - Resolution Attachment: A. Resolution No. 4863 B. Proposed Deferral Resolution Patty Lou Clapp, 290 Crestview Avenue, is applying for renewal of the Senior Citizen Deferral of the sanitary sewer special assessment on her property. Ms. Clapp qualifies under the income and asset guidelines established per Resolution No. 4863. Staff recommends renewing the special assessment age deferral for Patty Lou Clapp, 290 Crestview Avenue, for an additional five years with the first payment of principal and interest due in collection year 2008. COUNCIL ACTION REQUESTED: Motion to adopt Resolution #__approving the reapplication of special assessment deferment for Patty l-ou Clapp. Ayes_, Nays »r« ifiii>i«rfii ~ T—I—"T'r~ /) h CITYofORONO hSWiXt RESOLUTION OF THE CITY COUNCIL NO.-----48 6 3__ A RESOLUTION AMENDING THE PROGRAM FOR DEFERMENT OF SPECIAL ASSESSMENTS FOR PERSONS 65 YEARS OF AGE OR OLDER ofOrono;and WHEREAS) the City Council of the City of Orono is the official governing body of the City ^^REAS,MinnesotaStateStatuteSection435.193throughSection425.195authorizestoe City of Orono, upon proper application, to defer the payment of special assessments against any hom^ead property owned by a person 65 years of age or older on January 1 of the payment year and for whom it would be a hardship to make the payments; and ''?®*^AS»Section425.194authori2esthemuiiicipalitytoestablishaninterestratetobe Md^ to toe deferred assessment which shall be payable in addition to the deferred assessment* and toat Orono had adopted such a program under Ordinance 2.62 (1984 recodified). Resolution 1093 *^79), Resolution 1779 (dated June 10,1985), Resolution2864 (dated August 27,1990), Resolution No. 3894 (dated April 28,1997), ResoluUonNo. 4288 (dated May 10 19991 Resolution No. 4667 (dated May 8,2000) and Resolution No. 4716 (dated October 22,2001). WHEREAS, the City Copncil has determined that the deferral of assessments should be granted to any person otherwise qualified who makes proper application to toe City of Orono on forms prescribed by the County Assessor of Hennepin County and by the Orono City Council and for whom the City Council determines that it would be a hardship to make the payments, based upon the following entena: NUMBER OF PERSONS IN HOUSEHOLD MAXIMUM INCOME 1 Person $38,100 2 Person 543,500 3 Person $48,950 4 Person $54,400 S Person $58,750 6 Person $63,100 7 Person $67,450 8 Person 571,800 Page 1 of 2 I L ■Ml GlTYof ORONO RESOLUTION OF THE CITY COUNCIL NO.___4 8 6 8 Assets, not including homesteaded property, must be $50,000 or less. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORONO IN A REGULAR MEETING ASSEMBLED, that the assessments against any home^ad property owned by a person 65 years of age or older and for whom it would be a hardship to make the payments, be defe^ for a period of time not to exceed five years subject to the aforementioned financial criteria, upon submission of an appropriate application signed by the qualified person, and which may upon expiration of initial or any subsequent renewal deferments may U reapplied for, and subject to the applicant meeting all the necessary criteria upon reapplication be deferred for an additional period not to exceed 5 years; and under sl^on ^^95^*^ RESOLVED, that the right of deferment is automatically terminated 1. 2. 3. 4. The owner dies and the spouse is not otherwise eligible; The property or any part thereof is sold, transferred or subdivided; The property should lose its homestead status; or If for any reason the City determines that there would be no hardship to require immediate or partial payment Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 9,2002. * ATTEST:Barbara A. Peterson, Mayor <7^7^C-/ Linda S. Vee. City Clerk Page 2 of 2 I I 1 iWiir II 6 A RESOLUTION APPROVING A REAPPLICATION OF SPECIAL ASSESSMENT DEFERMENT FOR PATTY LOU CLAPP WHEREASt the City Council has ordered a local improvement project known as Stubbs Bay 1992 Sanitary Sewer Improvement for which special assessments have been levied against the benefitted properties; and WHEREAS, the City Council has adopted Resolution No. 1093, Resolution No. 1779, Resolution No. 2864, Resolution No. 3175, Resolution No. 3894, Resolution No. 4288, Resolution No. 4667, Resolution No. 4716 and Resolution No. 4863 which established a policy and procedure for deferring such special assessments for persons 65 years of age or older who have limited income and assets and for whom payment of such special assessment would constitute a financial hardship; and WHEREAS, Patty Leu Clapp has made reapplication for deferment of the above noted special assessment pursuant to the provisions of Resolution Numbers, 1093,1779,2864,3175,3894, 4288,4667,4716 and 4863; the original deferment was approved by the Citv Council on July 26, 1993. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono hereby finds that the applicant has demonstrated a hardship consistent with the provisions of Resolution 4863, and hereby orders deferral of the payment for the levied special assessments as follows; APPLICANT: ADDRESS: Patty Lou Clapp 290 Crestview Avenue LEVY NO. PROPERTY I D. NUMBER LEVIED AMOUNT 12554 05-117-23 14 0018 $8,840.00 AMOUNT DEFFJtRFD $8,840.00 Deferral of payment for principal and interest shall be for a period of time not to e.xceed five (5) years with the first payment of principal and interest due in collection year 2008. Interest at the rate of 6.5% per annum shall be added to the deferred assessment. Deferred principal and interest shall be payable at the time of the first payment due in collection year 2008. Page 1 of 2 •I rr DEFERMENT nent project knov\'n as Stubbs Bay Its have been levied against the 'lo. 1093, Resolution No. 1779, Resolution No. 4288, Resolution stablished a policy and procedure )r older who have limited income d constitute a financial hardship; >r deferment of the above noted rs, 1093,1779,2864,3175,3894, I by the City Council on July 26, ity Council of the City of Orono )nsistent with the provisions of he levied special assessments as The remainder of the principal and interest shall thereafier be payable in accordance with the adopted assessment roll. This right of deferment is automatically terminated in collection year 2008 or upon the occurrence of any one or more of the following conditions, whichever may occur first: 1. The owner dies and the spouse is not otherwise eligible. 2. The property or any part thereof is sold, transferred, or subdivided; 3. The property should lose its homestead status; or 4. If for any reason the City determines that there would He no hardship to require immediate or partial payment. Adopted by the City Council of the City of Orono, Minnesota on the 13* day of January, ATTEST:Barbara A. Peterson, Mayor Linda S. Vee, City Clerk AMOUNT DEFERRED $8,840.00 period of time not to exceed five Election year 2008. e deferred assessment. Deferred lent due in collection year 2008. If the applicant wshes to reapply at the end of this five (5) year deferment, the applicant must reapply to the City of Orono for deferment of special assessments in October, 2007, to keep the assessment from being included with the real estate tax due and payable in 2008. Date .'■-V 1 utk REQUEST FOR COUNCIL ACTION 'TING .IAN 1 3 2003 Um I UHONO DATE: January 9,2003 ITEM NO Department Approval: Name LinVce Titk City Clerk Administrator Reviewed: Item Description: Amend 2003 Calendar =1^ Agenda Section: City Administrator's Report Attachment: Proposed 2003 Orono Calendar/Meeting Schedule The attached 2003 Meeting Schedule was adopted at the December 9,2002 Council meeting. In reviewing the designated holidays, it was determined that an additional 4 hours of holiday time should have been designated. Since the City Offices close at 11 :30 a.m. on Fridays in the summer, and the Fourth of July falls on a Friday, only 4 hours of holiday time will be us- d. Staff is recommending that the remaining 4 hours of holiday time be designated for the afternoon of December 24, Christmas Eve day. COUNCIL ACTION REQUESTED: Motion to amend the 2003 Calendar/Meeting Schedule. 'V-: v • -= ♦ ,/ • ■ 1 •. •T . > '• ’ .V ■^ - ■«>' .4\' : - ■ f-;: r 2003 City of Orono Meeting Schedule - Council Chambers JANUARY MAY S M- T W T F sis M T W T F S 1 2 3 SA? 8 9 10 11 4A6 7 8 9 10 12 [yl 14 ^ 16 17 18 11 0 13 14 15 16 17 21 © 23 24 25 28 29 30 31 18 @ 20 21 22 23 24 25:iffl2l 28 29 30 31 JUNE S M T W T F S i S M. T W T F S S M T W 1 5 6 7 8 12 13 14 15 ® 20 21 22 26 27 28 1 "E 3 4 5 6 7 8 0 10 11 12 13 14 15 I© 17 18 19 20 21 22 ^ 24 25 26 27 28 29 30 JULY SMTWT F SISMTWT F S 1 2 3 5 6 A 8 9 10 11 12 13 0 15 16 17 18 19 20 gp 22 23 24 25 26 27 29 30 31 AUGUST SMTWT F SiSMTW T F S S M T W 1 2 3 4 5 6 A 8'9 10 11 12 13 m 15 16 17 18 19 20 ® 22 23 24 25 26 27 m 29 30 A ^ 23 A 5 6 7 8 9 10 ^ 12 13 14 15 16 17 ff| 19 20 21 22 23 24 m 26 27 28 29 30 31 SEPTEMBER M T 3TE W T __ 3 4 5 6 7 0 9 10 11 12 13 14 fl| 16 17 18 19 20 21 ^ 23 24 25 26 27 28 29 30 OCTOBER 12 3 4 5 A 7 8 9 10 11 12 jj| 14 15 16 17 18 19 C3 21 22 23 24 25 26 m 28 29 30 31 NOVEMBER . 1 A 4 5 6 7 8 lx 12 13 14 15 18 19 20 21 22 25 26 XX 29 DECEMBER 1 2 3 4 5 6 7 0 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 XX 27 28 29 30 31 MX. □ 7:00 p.m. Council mccHog 2nd St 4tb Monday C 6:30 p.m. Planning Commission 3rd Monday 4^ 7:15 p.m. Park Commission 1st Monday V Other Event X Official Holiday ‘PLANNING COM>nSSION - May through October - 1st Tuesday is an alternate meeting date. Adopted: 12/9/02 rrvi • —^▼ING REQUEST FOR COUNCIL ACTION JAN t 3 2003 Cl I Y Uh ORONO DATE: January 9,2003 ITEM NO: Department Approval: Nane Ron Moorse THIe City Administrator Administrator Reviewed: 11 0 Agenda Section: City Administrator's Report Item Description: Navarre Seasonal Street Banner Proposal For many years, the County Road IS commercial area in Navarre has displayed holiday banners in December. These banners were purchased by the Navarre businesses. The City of Orono has contracted with a private firm for the installation of the banners, and has borne the cost of the installation. Recently, another set of banners was purchased by the businesses for display during the summer. The City has taken on the responsibility for the installation of these banners also. There is currently an effort to consider adding more sets of banners for the various seasons throughout the year. The proposal being considered would involve the City taking on responsibility for the seasonal installation of the banners. Currently, the cost of installing a set of seasonal banners is approximately $300.00. This cost is paid twice, since the banners have to be both installed and taken down. With a program of replacing one set of banners with another set at the same time, it may not cost substantially more to replace banners than to simply install an individual set of banners. The proposed plan would be to replace the banners 5 times per year. This would result in an increase in costs to the City. The City is currently paying approximately $1,200 per year. Under the proposed program, the City’s costs would be approximately $2,000. COUNCIL ACTION REQUESTED: Motion to indicate whether the Council is supportive of additional City costs related to the Navarre banner program. JAN 1 3 2003 REQUEST FOR COUNCIL ACTION ui i Y ur OflONO DATE: Januar>' 9,2003 ITEM NO: 2.'^0 Department Approval: Name RonMoorse Title City Administrator Administrator Reviewed: __^3____ Agenda Section: CHy Administrator's Report Item Description: 2003 Consultant Engknccr Rate Schedule Attached is a letter from BRA regarding the proposed rate schedule for engineering services for 2003 The rates have increased in the range of 2% to 5%, with the lower rates increasing more than the higher rates, resulting in an average increase of approximately 3%. COUNCIL ACTION REQUESTED: Motion to approve the proposed rate schedule for engineering services for 2003. 'v. fm m-p 1 Vial Ttim-riiUTkifmill II ■ < Ai.: r' ^ I Bonestroo ^gRosene mjg Anderlik & |\J| Associates Engineers & Architects ■ontitroo. ffoMiw, Anderlik and Atfociatai. Inc. Is an Affirmative ActJon/Equal Opportimlcy Employer and Employee Owned Frincipalt: Otto G Bonestroo. PE • Miirvtn I Sorvala. PE • Gienn R Cook. PE • Robert G Schumcht. PE • Jerry A Bourdon, PE Senior Consultants ; Robert W. Rosene. PE • Joseph C Anderlik. PE • Richard E Turner. PE • Susan M Ebtrhn. C PA Associate Principals; Kean A Gordon. PE • Robert R. Prefferie. PE • Richard W foster. PE • David O loskota. PC • Mark A Hanson. PE • Michael T Rautmann. PE • Ted K. field. PE • Kenneth P Arsderson. PC • Mark R Rolfs. PE • David A. Bonestroo. MBA • Sidney P Wiliiarrson. PE . L S • Agnes M Rir»g. MB A • Allan Rick Schmidt. PE • Thomas W Peterson. PC • James R Malarut PE • Miles B Jensea PE • L Phillip Gravel III. PE • Daniel J Edgerton. PE • Ismael Marlme/. PE • Thomas A Syfko. PE • Sheldon J Johnson • Dale A Grove. PE • Thomas A Roushar. PE • Robert J Devery, PE Offices: St Paul. St Cloud. Rochester and Willmar. MN • Milwaukee. Wl • Chicago. <l BMrbsIte: www bonestroo com November 27,2002 City ofOrono Attn. Ronald Moorse, Administrator P. O. Box 66 Crystal Bay. MN SS323-0066 Re* 2003 Rate Schedule Dear Mr. Moorse, Enclosed •$ our 2003 hourly rate schedule for your review. Upon the City’s approval, the proposed rate schedule becomes efTcctive January 1,2003. The revised rates reflect our commitment to you to remain cost competitive and offer the breadth of disciplines and the depth of experience you expect from your consulting engineer. Please note there are separate schedules for municipal and private developer services. You will And our rates competitive in the profession. We are sensitive to the financial constraints under which cities are operating in this economy. Please note the rate increases for the various labor categoric' range from 2 to S percent, for an average increase of 3 percent. Last year’s rates are provided for comparison. We continue to strive to cam your trust as we work together to rea.*h Orono ’s infrastructure goals. If you have any questions about oui services or our rates, please feel free to contact either of us at the numbers listed below. If appropriate, we would be glad to meet with you to discuss your concerns. Thank you for your consideration. We look forward to continuing our service to you in 2003. Sincerely, BONESTROO. ROSENE, ANDERLIK AND ASSOCIATES. INC. /CtTrr Marvin L. Sorvala President 651-604-4765 IraooTom Kellogg Client Representative 651-604-4863 Enclosures 2335 West Highway 34 > St. Paul, MN SS1I3 • 4Sf-436'4600 • Fax: 65I-636-13II 2003 RATE SCHEDULE qMiilkarion Senior Principal Principal Specialist* Project Manager | Planner Registered Engineer/Architect/Landscape Architect Senior GIS Designer | Water Resource Specialist Project Engineer/ArchilccuScientist/Landscape Architect GIS Designer | Senior Designer Graduate Enginecr/Architect/Scientist/I.andscape Architect Senior Draftsperson Draftsperson Project Technician Senior Field Supervisor Field Supervisor | Senior Crew Chief Senior Inspector Inspector | Crew Chief | Senior T:cbnician Technician GPS Sun ey Equipment Total Station Equipment GIS Workstation Equipment GPS Submeter Unit (per half day) Attendance at Regular Council Meeting * Specialist; Experts in highly technical disciplines. mi Chanse 20Q3 S 104.00 2%$106.00 $ 98.00 3%$101.00 $135.00 $ 92.00 4%$ 96.00 $ 84.00 3%$ 87.00 S 84.00 3%$ 87.00 $ 74 00 3%$ 7600 S 73.00 2%$ 74.00 $ 68.00 3%$ 70.00 S 59.00 2%$ 60.00 $ 54.00 2%$ 55.00 $ 37.00 2%$ 38.00 $ 77.00 5%$ 81.00 $ 68.00 5%$ 71.00 $ 59.00 3%$ 61.00 $ 54.00 4%$ 56.00 S 38.00 4%$ 40.00 $ 3000 $ 25.00 $ 20.00 $ 50.00 •$ 50.00 Direct Project Expenses • At Cost: Reproduction, printing, duplicating, mileage and any out of pocket expenses such as stakes, field supplies, telephone calls, etc. These rates are adjusted annually in accordance with the normal review procedures of Bonestroo, Rosene. Anderlik and Associates, Inc. City of Orono i r h -t 2003 RATE SCHEDULE (Private Developer) Clasilflcatioa Senior Principal Principal Project Manager | Planner Registered Engineer/Architect/Landscape Architect Senior GIS E>esigner | Water Resource Specialist Project Engineer/Architect/Scicntist/Landscape Architect GIS Designer | Senior Designer Graduate Engineer/Architcct/Scientist/Landscape Architect Senior DraRsperson DraRsperson Project Technician Senior Field Supervisor Field Supervisor | Senior Crew Chief Senior Inspector Inspector | Crew Chief | Senior Technician Technician GPS Survey Equipment Total Station Equipment (ilS Worlstation Equipment GPS Suhmeter Unit (per half day) 2003 $ 138.00 $ 131.00 $ I25.0P $ 112.00 $ 112.00 $ 99.00 $ 97.00 5 91.00 $ 79.00 $ 71.00 $ 49.00 $ 105.00 $ 92.00 $ 79.00 $ 73.00 $ 51.00 $ 30.00 S 25.00 $ 20.00 S 50.00 Direct Project Expenses - At Cost: Reproduction, printing, duplicating, mileage and any outof pocket expenses sucli as stakes, field supplies, telephone calls, etc. lliese rates are adjusted annually in accordance witli the normal review procedures of BonesOtJo. Rosene. Anderlik and Associates. Inc. City ofOrono 1 Ii REQUEST FOR COUNCIL ACTION DATE: January 9,2003 ITEM NO: 2/ COi•—-TING JAN 1 3 2003 CITY Uh OflONO Department Approval: Name Lin Vec Thie City CleA Administrator Reviewed: __M___ Agenda Section: Licenses Item Description: List of Licenses for Council Approval ONE DAY GAMBLING (RESOLUTION) 1. OronoPTO Mid Winter Fun Fest - Orono Middle School Saturday, February 1,2003, Noon - 4:00 p.m. RESIDENTIAL KENNEL LICENSE 1. Rebecca Field 1729 North Farm Road 2. Jane Kline and Steve Bell 4455 West Branch Road COUNCIL ACTION REQUESTED: Motion to approve/deny the above' listed licenses. ‘i ■ .' . • . r* r.. V * fei 'mr I- -r. ■ fmm DtH)l-l002 OltilM rroKlTY Of OKNO ♦89224MIII T<S90 P.002/<)C3 M94 . V* Dile Rtcdvcd %lO.WTu___1/ City of Orono AppUcation for Gambllns Activity a FrmlsttlUntirtl r(Mttv*OttC9:jSt( a OnOoe*D^r Lawftil Gambliog Exempt Effccthe Date: ^ ^t~ □ Biage O Paddicwheds □ PuU-Tabs ^ Raffle o Tipbearda Orpnizatien 0(o*\n ^Wrw^A^Har./ ~Tn~0 Address CJLr^ f ^ Phone Z ’ Applicant Al/ufU T. A kv//i aA^/'/ Affiliation with Orgiaizadon r\r,c^.-^ Address 1 Tri/i b-» 11<< Phone Q 6? - Mnt-<^sesg ____________ EstablUbment TVliere GanibllBg will bo Conducted ^icy\o jUiddle Address /o g^ /<) U 0 r. t ^n_u 1>J^ JUJ /- Pfopofty Owner __Ofor\Q <;r6ir>/» ( AuS-r.'ri- OamblingManaaer vUg-rv^ 4: Phone Namc<*Desctiption of Event AilA - 0«o •^LChA V~ Da>'(s) of Operatidn "<k.^ < ■a>i“_____ Hours of Operation IZ' cp - M •' c c> Required Submlttab: ^ Copy of permit application from the Minnesota State Gambling Control Board Sketch plan of ama being leased for gambling activity 9.23 or the Orono Municiptl Copied any addMenalreq’Jirencatt the C% I Signature of applicant: ^ ^ (y ^Date: /“Z-/ 2750 Kelley Prttwiy, P.O. Bm 66. CtyiU! Bey. M>l 55323 fhono: »52-24e-MOO/Fm: 9S2-24e-4aiS/wwwxLorono.ttnu 1 I Un Vae - Orono PTO OambUng Permit Page 1 From: To: Date: Subject: Kurt Erickson Lin Vee 1/8/03 4:24PM Orono PTO Gambling Permit In review of the records nothing stands out as having caused any concerns from this event in prior years. The Police Department has no ot^ection to the permit being issued again on the provision that the organization has the proper State authorization and the School District approves of the facility use. r v'' 1 rr p # A RESOLUTION APPROVING THE APPLICATION OF ORONO PTO FOR A ONE DAY OFF-SITE GAMBLING PERMIT WHEREAS, the Orono PTO is licensed to conduct lawful gambling activities; and WHEREAS, the Orono PTO has proposed to conduct a one day ofT-site gambling activity (raffle) as part of its annual Mid Winter Fun Fest at the Orono Middle School on February 1,2003; and WHEREAS, the Orono PTO is required to obtain approval of the off-site gambling activity from the city in which the activity will occur. NOW, THEREFORE, BE IT RESOLVED, the Orono City Council does hereby approve the application of the Orono PTO to conduct a one day off-site gambling activity (luffle) at the Orono Middle School on February 1,2003. 2003. Adopted at a regular meeting of the Orono City Council this 13th day of January ’, ATTEST:Barbara A. Peterson, Mayor Linda S. Vee. City Clerk OroaoPTOOJ mwpd Page 1 of 1 i . t KENNEL LICENSE APPLICATION Effecdvc January 1, 200__ to December 31,200. Owner; yd. _____________ JUL ^ Ooclude city ud zip). r^<pLJ<Lj> yV^-^ Phone: (home)/(work) RESIDENTIAL Kennel License Fee: $25.00 (payment must accompany application) MaximumNo. of dogs to be kept at one time; _____________ (over 6 months of age) Principal Breed: ss^sc. tj f\'A____________ Purpose for more than 2 dogs: <^3gvvc/)Q..«/c^j7VV-^^^ * . Dogs normally kept: ^ inside____^kennel structure ^ COMMERCIAL Kennel License Fee: $150.00 payment must accompany application) Name of Business: Business Activities:____________________________' (example: boarding, breeding, veterinary care, retail, etc.) Normal Business Hours: After Hours Contact: (name)_ (phone). Dog runs/exercise areas are: • w . inside outside both _ DEC 2 5 ?C'J? CITY Or Ur70' >r> The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to \ iolate any provision of any City Ordinance or oth r law or regulation; the undersigned hereby grants the City permission to inspect the premises prior to license approval and at any other reasonable time during the license duration; and the undersigned agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of any kennel license approval. Applicant Date For City Use Only Kennel inspected by Recommends: Appro/a Date KENNEL LICENSE APPLICATION ^ Effective January 1,200j? to December 31, 200_^ - J/jA/t itJt t ggLLOwncri P,^p,«v WQS UE^r an/iucH P-O/iD , (include city and zip) Mailing Address (if different):__________________________________________ Phone: (home)’"^70, • ^7 (work) /TbC//_______ RESIDENIIAL Kennel License Fee: $25.00 (payment must accompany application) Maximum No. of dogs to be kept at one time: ^ f /_________________ (over 6 months of ige) Principal Breed: f Y. ^ 0__________________________ Purpose for more than 2 dogs: » (_ */ P ^ T-^ . Dogs normally kept: ^ inside____^kennel structure COMMERCIAL Kennel License Fee: $150.00 (payment roust accompany application) Name of Business:________________ Business Activities:________________________________^------ (example: boarding, breeding, veterinary care, retail, etc.) Normal Business Hours:_____________ ____________________ After Hours Contact: (name) (phone) Dog runs/exercise areas are: inside___^outside__both The undersigned hereby makes application to the Orono City Council for a Kennel License as specified on this form; the undersigned acknowledges that a kennel license is permissive only and does not grant any authority to violate any provision of any City Ordinance or other law or regulation; the undersigned hereby grants the City permission to inspect the premises prior to license approval and at any other reasonable time during the license Juration; and the undersigned agrees to abide by the requirements of Municipal Code Chapter 5.36 including any special conditions imposed by the City Council as part of my kennel license approval. Applicant Date For City Use OnN Kennel inspected by ___ Recommends: Approva l jC Denial ^ C- I*'Date i(4^ CITY OF ORONO *Check Detail Register© DECEMBER 2002 Check Amt Invoice Comment JAN I 3 2003 CITY OF ORONO 12/11/02 7:18 AM Pagel 10100 Primary Ceeh PeW Chk# 074995 12/11/02 CITY COUNTY CREDIT UNION G 101-^1711 Credit Union $^0,635.00 Total CITY COUNTY CREDIT UNION $10,635 00 G 101-21705 Other Retirement Total ICMA RETIREMENT TRUST.457 $3<W00 $300.00 Paid Chk# 074998 12/11/02 LAW ENFORCMENT LABOR SERVICE G 101-21707 Union Dues ^ ^ Total LAW ENFORCMENT LABOR SERVICE ^SOXxT Paid Chk# 074999 12/11/02 MN CHILD SUPPORT PMT CTR G 101-21712 Other Deductions $242.27 ToUl MN CHILD SUPPORT PMT CTR $24^27^ Paid Chk# 075000 12/11/02 MN DEPT OF REVENUE 0 101-21702 State Withholding $3.97S85 Total MN DEPT OF REVENUE $3~97a85~ Paid Chk# 076001 12/11/02 ORCHARD TRUST CO. TRUSTEE/CUST G lOt 1705 Other Retirement $3.569 68 ToUl ORCHARD TRUST CO. TRUSTEE/CUST $3,569 68 Paid Chk# 075002 12/11/02 PEBSCO/OBRA G 101 -21705 Other Retirement Total PEBSCO/OBRA $000 $0 00 Paid Chk# D75003 12/11/02 PEBSCO/US CONF OF MAYORS G 101-21705 Other Retirement $2.362 00 ToUl PEBSCO/US CONF OF MAYORS $2,362 00 Paid Chk# 075004 12/11/02 PUBLIC EMPLOYEES RETIREMENT G 101-21704 PERA $6,899 83 mi.21704 PERA $5.32^53 ToUl PUBLIC EMPLOYEES RETIREMENT $12,225 36 Paid Chk# 075005 12/11/02 UNITED WAY G 101-21708 United Way ToUl UNITED WAY $4S0q $45 00 Paid Chk# 075006 12/11/02 WISCONSIN 8CTF G 101 -21712 Other Deductions Tout WISCONSIN SCTF $184 62 $1M~62 10100 Primary Cash $51.975 17 SAVINGS W/H & TRANSFERRED Paid 6hk# 074996 12/11/02 FIRST NATIONAL BANK OF LAKES G 101-21701 Federal Withholding $9,921.75 FEDERAL W/H G 101-21703 FtCA Tax Withholding $4,256.32 FICA & MEDICARE W/H G 101-21703 FICA Tax Withholding $4.256 32 FICA & MEDCR CITY SHARE ToUl FIRST NATIONAL BANK OF LAKES $18,434.39 DEFERRED COMP UNION DUES MOROWrZYNSKI #0014456477 STATE TAX W/H MN STATE RETIREMENT OBRA DEFERRED COMP USCM - ENTITY 2339 PERA CITY SHARE PERA EMPLOYEE W/H CHARITY DONATIONS JOHNSON # 0002756898 CITY OF ORONO 'Check Detail Registei^ 12/26A)2 9 23AM Page 1 DECEMBER 2002 Check Amt Inweice C/immen* Paid Clik# 07S0S7 12^4/02 CITY COUNTY CREDIT UNION G 101-21711 Credil Union $10.605 00 ToUl CITY COUNTY CREDIT UNION $10,685.00 G 101-21705 Other Retirement Total ICMA RETIREMENT TRUST-457 »00 00 $300m Paid Chk# 075090 12/24A)2 LAW ENFORCMENT LABOR SERVICE G 101-21707 Union Dues $503 16 Total LAW ENFORCMENT LABOR SERVICE $56^6 PaidChk# 075091 12/24/02 MN CHILD SUPPORT PMT CTR G101-217’2 Other Deductions $242.27 Tout MN CHILD SUPPORT PMT CTR $242 27 Paid Chk# 075092 12/24/02 MN DEPT OF REVENUE 0 101-21702 Stale Withholding $3,070.21 ToUl MN DEPT OF REVENUE $3.870 21 Paid Chk# 076093 12/24/02 ORCHARD TRUST CO. TRUSTEE/CUST G 101-21705 Other Retirement $2.719 68 ToUl ORCHARD TRUST CO. TRUSTEE/CUST $2,719 68 l>aidChki 075^9‘1 12/24/02 PEBSCO/OBRA ~ G 101-21705 Other Retirement ToUl PEBSCO/OBRA $0 00 $000 Paid Chk# 075095 12/24/02 PEBSCOAJS CONF OF MAYORS G tOI-21705 Other Retirement $2.362 00 ToUl PEBSCO/US CONF OF MAYORS $2 362.00 Paid Chk# 075096 G 101-21704 G 101-21704 Total 12/24/02 PUBLIC EMPLOYEES RETIREMENT PERA $6,705.94 PERA $5,188.16 PU OLIC EMPLOYEES RETIREMENT $11.894 10 Paid Chk# 075097 O 101-21708 Paid Chk# 075098 0101-21712 12/24AI2 UNITED WAY United Way ToUl UNITED WAY 12/24A12 WISt^ONSIN SCTF Other Deductions ToUl WISCONSIN SCTF $4500 $450b~ $184 62 $184.62 10100 PHmaiy Cash $50,393.54 SAVINGS W/H & TRANSFERRED Paid Chk# 075068 12/24/02 FIRST NATIONAL BANK OF LAKES G101-21701Federal Withholding $9.502 56 FEDERAL W/H G 101-21703FICA Tax Withholding $4.00247 FICA & MEDICARE W/H G 101-21703FICA Tax Withholding $4.00247 FICA & MEDCR CITY SHARE Total FIRST NATIONAL BANK OF LAKES $17,507.50 DEFERRED COMP UNION DUES MOROWCZYNSKI #0014456477 STATE TAX W/H MN STATE RETIREMENT OBRA DEFERRED COMP USCM-ENTITY 2339 PERA CITY SHARE PERA EMPLOYEE VtiH CHARITY DONATIONS JOHNSCm# 0002756808 CITY OF ORONO 12/2«029;23AM Page2 *Check Detail Register® oecEneiRaooa CtwcfcAiwt involc* Coiwwnt Fund Summary 101 GENERAL FUND 10100 PiinwyCMh $50,393.S4 $90,303.54 CITY OF ORONO *Check Detail Register^) 12/26A)29 28AM Page 1 DECEMBER 2002 Chacfc Amt invoice CowHWent 101M PrimafyCaah PaldChkO 075007 ~ 12/12/2002 'INITEO STATES POSTAL SERVICE E 101-41900>322 Pottage $755.75 121202 Total UNITED STATES POSTAL SERVICE “$7^75 >ak1 075008 12/17/2002 MCNALLET. STEVEN MAILING/OOC LICENSE APP O 101-19999 Sutpente Account Total MCNALLEY. STEVEN $3,380 00 12/17/02 $3.380 00 Holiday Aution Prooedet Paid Chk# 075009 12/23/2002 ACTION RADIO S COMMUNICATIONS E 101-42110-403 Repairs/Maint-Misc Equip $531.67 2272 Install 800 Mhz Antenna Total ACTION RACK) A COMMUNICATIONS $531 67 Paidcihldll 6>50i6 12/23/2002 ARAMARK REFRESHMENT SERVICES E 101-41900-201 Office supplies Total ARAMARK REFRESHMENT SERVICES $54_50 6013-291373 Coffee $54 50 Paid Chk« 075011 12/23/2002 AXIOM INC E 602-49450-406 Repairs/Maint-Swr lines/lifis Total AXIOM INC $230 00 3874 $230 00 Impeller Sleeve Paid Chk# 075012 12/23/2002 BACKUP TRAINING CORP E 101-42110-437 Training 8 Development ^ .514 95 10162MN323 Suicide by Cop CD $14 95Total BACKUP TRAINING CORP Paid Chk# 075013 12/23/2002 BFI OF MINNESOTA^ INC E 101-45200-404 Repairs/Maint-BMgs/Qrounds $157 80 E 101-45200-404 Repairs/Maint-DIdgs/Grounds $7 89 E 101-45200-404 Repairs/Maint-Bldgs/Groiinds $657 E 101-45200-404 Repairs/Maint-Bldgs/Grounds $15.78 E 101-41900-404 Repairs/Maint-Bldgs/Grounds $152 28 E 613-49830^04 Repairs/Maint-Bldgs/Grounds $28 93 Total BFI OF MINNESOTA, INC $369 25 1307115-0211 1307198-0211 1307214-0211 1307388-0211 1307420-0211 1307461-0211 Waste Service -Bederwood Wast Service - Hackbeny Waste Service - E LL Road Waste Service - Lake Area Waste Service - CH Waste Service • GC Paid Chk# 075014 12/23/2002 BIFFS INC. E 101-45200-415 Other Equipment Rentals Total BIFFS INC. $89 96 W178692 $8996 Portable • Bederwood Paid Chk# 075015 12/23/2002 BRINKHAUS. JACK E 101-43000-441 licenses & Taxes Total BRINKHAUS. JACK $1100 12/18/02 $11 00 Class B License Reim Paid Chk# 0/5016 12/23/2002 BRYAN ROCK PRODUCTS INC. E 225-45215-223 Bkig/Grounds Maint Supplies $4.499 16 11/30/02 Total BRYAN ROCK PRODUCTS INC. $4,499 16 Ag Lime • Hackberry Park Paid Chk# 075017 12/23/2002 BUDGET PRINTING E 101-42110-322 Postage E 101-42110-201 Office supplies F 101-42110 201 Office supplies Total BUDGET PRINTING $765 12/9/02 $63 90 23900 $166 33 24293 $237.88 Shipping • BCA Business Cards Med//vlm Report. Act Log 079018 12/23/2002 BUFFALO iliUMINOUS INC. E 101-43000-224 Street Maint Materials/Supply E 101-43000-224 Street Maint Matehals/Supply E 651-49910-227 Utility System Maint Supplies $746 74 12496 $120 26 12655 $53449 12804 Hand Patch Hand Patch Uvingston Ave Catch Basin CITY OF ORONO *Check Detail Register© 12/26/02 9:28 AM Page 2 Total BUFFALO BITUMINOUS IMC. DECEMBER 2002 .Check Amt Invoice Comment $1.40149 Paid Chk# 075019 12/23/2002 C A H DISTRIBUTORS, INC E 101-42110-221 Equipment Parts & Accessories ToUl C S H DISTRIBUTORS, INC $502 66 23488 Slidir>g Door - Cage $502.66 Paid Chk# 075020 12/23/2002 CARGILL SALT E 601 -49400-216 Chemicals and Chem Products Total CARGILL SALT $2,231 87 $2,231.87^ 598665 Bulk Solar Salt Paid Chk# 075021 12/23/2002 CHUNKS LAKESHORE AUTO E 101-42110-402 Repairs/Maint-Auto Equip E 101 -42110-402 Repalrs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip E 101 -42110-402 Repairs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip E 101 -42110-402 Repairs/Maint-Auto Equip E 101-42110-402 Repairs/Maint-Auto Equip Total CHUNKS LAKESHORE AUTO $247.17 $122.81 $186 24 $140 00 $30 91 $142.36 $28.00 $8 50 $28.00 $^687 $1,650 86~ 22885 22891 22907 22965 23004 23016 23030 23036 23042 23047 Blower Motor #190 Oil Change. Tires #193 Brake Rotors #192 Diagnostics #193 Oil Change #192 Heating Sys Repairs #190 Wig Wag #191 AC Relay #190 Misc Maint #193 Oil, Tans, Shocks #190 Paid Chk# 075022 12/23/2002 CITYVIEW PLUMBING S HEATING E 101-42110-404 Repairs/Maint-Bldgs/Grounds $613 00 22056 Total CITYVIEW PLUMBING S HEATING $613 00 Urinal • Police Department Paid Chk# 075023 12/23/2002 CROW RIVER SUSPENSION S ALIGN E 601 -49400-402 Repairs/Maint-Auto Equip $152.73 Tout CROW RIVER SUSPENSION S ALIGN $152 73 2845 Align #709 Paid Chk# 075024 12/23/2002 CULLIGAN E 613-49830-403 Repairs/Maint-Misc Equip Total CULLIGAN $68 36 $68 36 101-09083676- Softener Service Paid Chk# 075025 12/23/2002 DAHLKE TREE SERVICE E 101-43000-408 Cont'acted Street Maint. Total DAHLKE TREE SERVICE $5.395 00 $5.39500 12/13A)2 Tree Trimming. Stumps Paid Chk# 075026 12/23/2002 DCA-WIRE ONLY G 101-21719DCA/Spending Accounts Total OCA-WIRE ONLY $941 85 $94185 12/10/02 Spending Accounts 12/10 Paid Chk# 075027 12/23/2002 DELTA DENTAL 0 101-15998 G 101-21709 Non-Employee Health Ins Dental Insurance Total DELTA DENTAL $52.80 $1.350 50 $1,403 30 0037220072 0037220072 Dental Insurance 12/2002 Dental Insurance 12/2002 Paid Chk# 075028 12/23/2002 DEMBOUSKI, JAY E 101-42110-437 Training & Development Total DEMBOUSKI. JAY $2000 $20.00 12/11 Donuts. Juice • Trainir>g Paid Chk# 075029 12/23/2002 DISPLAY SALES E 101-43000-224 Slreel Maint. MtteriaIVSupply Total DISPLAY SALES $47765 $47765 10786 Banding Stnpa • Bannars „J CITY OF ORONO *Check Detail Register<D 12/26/02 9 28 AM Page 3 E 10M211CM03 Repaira/Maint-Misc. Equip Tout EMBEDDED SYSTEMS DECEMBER 2002 Checic Amt tnwic# Comment 840^70 30361 Update eepromt - Sirens $40470 Paid Chki 075031 12/23/2002 OAK SERVICES E 10M3000-221 Equipment Parts & Accessories E 602-49450-226 Clothing & personal equipment F 101-43000-226 Clothing & personal equipment E C13-49830-226 Clothing & personal equipment E 601-49400-226 Clothing & personal equipment E 101-43000-226 Clothing & personal equipment E 602-49450-226 Clothing & personal equipment E 613-49830-226 Clothing & personal equipment E 601 -49400-226 Clothing & personal equipment Tout OAKSERVICES $51.76 $27.57 $6431 $7 88 $14 43 $73 47 $31 49 $7 88 $1443 $293 22 417514 417514 417514 417515 417516 424559 424559 424560 424561 Shop Towels Uniforms Uniforms Uniform - Steffenhagen Uniform - Rathbun Uniforms Uniforms Uniform - Steffenhagen Uniform - Rathbun Paid Chk« 075032 12/23/2002 GENUINE PARTS CO. E 602-49450-222 Vehicle Equipment A Parts E 101-43000-222 Vehicle Equipment & Parts E 602-49450-222 Vehicle Equipment A Parts E 101-43000-221 Equipment Parts A Accessories E 101-430( 0-221 Equipment Parts A Accessories E 101-43000-222 Vehicle Equipment A Parts E 101-43000-221 Equipment Parts A Accessories E 101-43000-222 Vehicle Equipment A Parts E 6 * 3-49830-221 Equipment Parts A Accessories E 101 -43000-222 Vehicle Equipment A Parts E 613-49830-221 Equipment Parts A Accessories E 101 -43000-221 Equipment Parts A Accessories Tout GENUINE PARTS CO. $2527 719239 $0.69 719307 ($0.19) 719638 $10 60 720034 $5010 720968 $68 96 721102 $21 43 721157 $48 85 721338 $36 18 721339 $4577 721339 $1021 721780 $2346 722374 $341 33 Filters Pins Credit • Exchange Battery Washers Wiper Blades Drag Ends #708 Oil Filter Ball Joint Air Filler Ball Joint Air Filter Shop Supplies Paid Chk# 075033 12/23/2002 GOPHER STATE ONE-CALL E 602-49450-489 Other Miscellaneous Charges $52 70 2110611 E 601-49400-489 Other Miscellaneous Charges $52 70 2110611 Total GOPHER STATE ONE-CALL $105 40^ November Locates NoverrAer Locates Paid Chk# 075034 12/23/2002 HANCE UTIUTY SERVICES. INC E 601-49400-489 Other Miscellaneous Charges $53 73 6036 E 602-49450-489 Other Miscellaneous Charges $53 72 6036 ToUl HANCE UTILITY SERVICES. INC $107 45 Utility Locate • 2730 Kelley Utility Locate - 2730 Kelley Paid Chk# 075035 12/23/2002 HAWKINS CHEMICAL E 601 49400-227 Ut ity System Mamt Supplies $2.080 09 489407 ToUl HAWKINS CHEMICAL $2 080 09 Fiourtne. Chlorine P<i*dChk# 075036 12/23/2002 HENNEPIN COUNTY • HEALTH E 613-49830-441 Licenses A Taxes $113 00 in0006880 Total HENNEPIN COUNTY • HEALTH $1 13 00 2003 Food License PiKl Chk# 075037 12/23/2002 HENNEPIN COUNTY INFOR TECH DPT E 101-41900-329 Other Communications $79 38 22117179 ToUl HENNEPIN COUNTY INFOR TECH DPT $79 38 Database Access -11/02 Paid Chk# 075038 12/23/2002 HENNEPIN COUNTY SHERIFF E 101-42110-414 EDP/Communications Equip Rent $10.426 60 Radio ToUl HENNEPIN COUNTY SHERIFF $10.4266^ 2002 Radio Lease Paid Chki 075039 12/23/2002 HENNEPIN COUNTY TREASURE-SURVE CITY OF ORONO Check Detail Register® \V2M2 9 28 AM Page 4 DECEMBER 2002 E 10M2400-206 Books & Periodicals Tout HENNEPIN COUNTY TREASURE^URVE Check^jt $5399 $53 99 Invoice Comment 347 Maps - CIS Paid Chk# 075040 12/23/2002 ICMA PRODUCT FULFILLMENT CTR E 101-42400*208 Books A Periodicals ___$50 10 42811 $50 10^Total ICMA PRODUCT FULFILLMENT CTR Perf Measures for Local Gvmt Paid Chk« 075041 12/23/2002 IKON OFFICE SOLUTIONS E 101-42110-201 Office supplies $88 43 Total IKON OFFICE SOLUTIONS $88 43 235411OA Staple Cartrkfges Paid Chk# 075042 12/23/2002 INNOVATIVE REMODELING R 101-34420 Cond Use-Variance-Dev Fees $250 00 02-2838 Totol INNOVATIVE REMODELING $250 00 Refund - Appl #02-2838 Paid Chk# 075043 12/23/2002 INVENTORY TRADING COMPANY E 101-42110-226 Clothing & personal equipment $66 00 58171 Total INVENTORY TRADING COMPANY ^ 00 “ Uniform Shirts Paid Chk# 075044 12/23/2002 J.P. COOKE CO. E 101-41900-201 Office supplies Total J.P. COOKE CO. $197^40 $197 40* 212497 Dog l icenses Paid Chk# 075045 12/23/2002 LAKE MTKA CONSERVATION DIST. E 101 *43290-800 Special Projects. Contingency $620.1^10/7/02 Total LAKE MTKA CONSERVATION DIST. $620.14^ Coop Venture • 2002 Season Paid Chk# 075046 12/23/2002 LAND EQUIPMENT E 101 -43000-221 Equipment Parts & Accessories Tout LAND EQUIPMENT $42.95 $42.95 82080 Misc Supplies Paid Chk# 075047 12/23/2002 LEE WAYNE CORP E 101-42110-229 DAR E. Supplies ToUl LEE WAYNE CORP $48.02 $4802 478830 Dare Supplies Paid Chk# 075048 12/23/2002 LONG LAKE POWER EQUIPMENT E 101-43000-212 Motor Fuels & Lubricants $19.15 41995 E 10*-43000-4J3 Repairs/Maint-Misc Equip $6 38 42169 E 101 -43000-221 Equipment Paris & Accessories $62 69 42287 Total LONG LAKE POWER EQUIPMENT $88 22 Chain Saw Oil Shop Supplies Cham. Bar Oil Paid Chk# 075049 12/23/2002 MAGIC CLEANERS E 101-42110-221 Equipment Parts & Accessories E 101-42110-221 Equipment Parts & Accessories ToUl MAGIC CLEANERS $21 94 $33 23 $5517 14763 16339 Blankett Cleaning Blankett Cleaning Paid Chk# 075050 12/23/2002 MEDICA 0 101-21706 Hospitalization/Medical Ins Tout MEDICA $180 00 $180 00 102335122585 Bal Due Dec 2002 Paid Chk# 075051 12/23/2002 MINNEAPOLIS OXYGEN COMPANY E 101-43000-221 Equipment Parts & Accessories $21112 E 101-42110-221 Equipment Parts S Accessories $1616 E 101-43000-221 Equipment Parts & Accessories $30 67 Total MINNEAPOLIS OXYGEN COMPANY $25^95 Paid dhkt 07^2 734959 Oxygen. Aoetyler>e 736304 Oxygen RI11020898 Cylinder Rental 12/23/2002 MINNESOTA D.AR.E. INC. m CITY OF ORONO ""-Check Detail Register® 1^6^)2 928 AM Pages 1 DECEMBER 2002 E10M2110-229 DAR E. Supplies Tout MINNESOTA DARE. INC. Check Amt Im^ce Comment $143.29 12/5/02 DARE Workbooks $143 29 Paid Chk# 075053 12/23/2002 MOBILE RADIO ENGINEERING INC. E 101-43000-403 Repairs/Maint-Misc. Equip $71.90 111965 G 602-16500 Fixed Asset-Const, in progress $990.00 517749 ToUl MOBILE RADIO ENGINEERING INC. Radio Repair - Backhoe License Application - SCADA $1,061.90 Paid Chk# 075054 12/23/2002 NAVARRE HARDWARE E 101-43000-221 Equipment Parts & Accessories E 101-42110-221 Equipment Parts & Accessories E 101-41900-223 BkJg/Grounds Maint Supplies E 101-43000-222 Vehicle Equipment & Parts E 101-42110-221 Equipment Parts & Accessories E 613-49830-223 Bldg/Grounds Maint. Supplies E 101 -43000-221 Equipment Parts & Accessories E 651-49910-227 Utility System Maint Supplies E 101-41900-223 Bldg/Grounds Maint Supplies E 601-49400-223 Bldg/Grounds Maint Supplies E 101 -41900-223 Bldg/Grounds Maint. Supplies ToUl NAVARRE HARDWARE $1 59 $2 12 $40 60 $2487 $4.24 $48.95 $4459 $7 22 $16.49 $17 00 $14.98 110016 110431 110484 110575 110759 110798 110802 110814 110862 110917 111138 Key Double Cut Key Door Stops. Paint Ext Cord. Light Bulbs Double Cut Keys Space Heater Shop Supplies Mortar Mix Light Bulbs Fum Fltr, Brush. Paint Door Stops $222.65 Paid Chk# 075055 12/23/2002 OFFICE DEPOT E 101-42110-201 Office supplies E 101-41900-201 Office supplies Total OFFICE DEPOT $254 99 187247186 $311.65 187247186 $56664 Office Supplies Office Supplies Paid Chk# 075056 12/23/200'i OLSON, RON E 101-41500-331 Travel Expenses E 101-41500-331 Travel Expenses E 101-41500-331 Travel Expenses E 101-41500-331 Travel Expenses Total OLSON. RON $64.52 12/16/02 $56. )3 12/16/02 $64.52 12/16/02 $5313 12/16A)2 Mileage Ap-June 02 Mileage Jul-Sep 02 Mileage Oct-Nov 02 Mileage Jan-Mar 02 $239.10 PaidChk# 075057 12/23/200? PERRY'S TRUCK REPAIR E 101-43000-402 Repairs/Maint-Auto Equip ToUl PERRY'S TRUCK REPAIR $658 65 7112 $658 65 Repairs/Sandbiast #431 Paid Chk# 075058 12/23/2002 POWERCLEAN COMPANY INC. E 101-42110-407 E 101-41900-407 E 101-42110-407 E 101-41900-407 E 101-42110-407 E 101-41900-407 E 101-41900-404 E 101-41900-404 E 101-42110-404 E 101-42110-404 Total Janitorial Services Janitorial Services Janitonal Services Janitorial Services Janitorial Services Janitorial Services Repairs/Maint-Bldgs/Grounds Repairs/Maint-Bldgs/Grounds Repatrs/Maint-Bldgs/Grounds Kepairs/Maint-Bldgs/Grounds POWERCLEAN COMPANY INC. $762.01 $931 34 $762 01 $931 34 $762 01 $931.34 $1.334 05 $42830 $428.30 $1.013 63 $8,284.33 9533 9533 9534 9534 9535 9535 9536 9536 9536 9536 Janitorial 9^2 Janitorial 9/2002 Janitorial 10/2002 Janitorial 10/2002 Janitorial 11/2002 Janitorial 11/2002 Tile Cleaning Tile Cleaning Tile Cleaning Ti!e Cleaning Paid Chk# 075059 12/23/2002 PRAIRIE OFFSET E 101-41900-201 Office supplies ToUl PRAIRIE OFFSET $48269 12/13ri)2 $482 69 Dog License Applfcations Paid Chk# 075060 12/23/2002 PRUDENTIAL LIFE INSURANCE CITY OF ORONO *Check Detail Register® 12/26A)2 9 28AM Pages DECEMBER 2002 Check Amt Invoice Comment G 101-21710 Life Insurance 0101-21710 Life Insurance O 101-15996 Non-Employee Health Ins Total PRUDENTIAL LIFE INSURANCE $87.75 12/2002 $636 70 12/2002 $25.8^ 12/2002 $750 30 Life Insurance 12/2002 Life Insurance 12/2002 Life Insurance 12/2002 Paid Chicii 075061 12/23/2002 QWEST E 601-49400-321 Telephone $103.00 612e440016 Com Line • WT to PW Total QWEST $103,00 Paid Chk# 075062 12/^3/2002 RC IDENTIFICATIONS E 101-42110-221 Equipment Parts A Accessories $5.33 25391 ID Card - Serna Total RC IDENTIFICATIONS $5^3 Paid ChM 075063 12/23/2002 RED PEDERSON UTIUTIES. INC E 651-49910-592 Storm Sewer Utility Const $10,950 00 428 Casco Circle Park - Stm Swr Total RED PEDERSON UTILITIES. INC $10.950 00 Paid ChKf 075064 12/23/2002 RETTINOER BROS OIL CO. E 101-41410-439 Meeting Expenses $4 12 56536 Ice - Election Day Total RETTINOER BROS OIL CO.84 12 Paid dhki 075065 12/23/2002 8HAUOHNESSY. COUN E 101-45200-404 Repairs/Maint-Bldgs/Qrounds $750 00 11/31/02 Park Mowing 11/02 E 101-45200-404 Repairs/Maml-Bldgs/Grounds $2.085 72 11/31/02 Park Mowing 10/02 Total SHAUOHNESSY. COLIN $2,835 72 Paid (!:hki 075066 12/23/2002 8KREEN, DALE E 101-42110-226 Clothing A personal equipment $100 00 12/9/02 Safety Shoes Total 8KREEN.DALE $100 00 Paid diik« C75067 12/23/2002 STANTON GROUP E 101-41900-489 Other Miscallaneous Charges $64 00 331597 COBRA/Kdm 11/2002 E 101-41900-489 Other Miscellaneous Charges $173 25 331598 FSAAdm-11/2002 Total STANTON GROUP $23725 Paid Chk# 075068 12/23/2002 STAR TRIBUNE E 101-42400-340 General Advertising $46160 863683001 Adv for Employment Total STAR TRIBUNE $461 60 Paid Chki 075069 12/23/2002 STATE TREASURER E 101-42400-441 Licenses A Taxes $20 00 Cetl Building Official Cert - Oman Total STATE TREASURER $2000 Paid Chki 075070 12/23/2002 STRDCHERS E 101-42110 226 Clothing A personal equipment $45 21 270743 1 Belt. Keeper Anderson E 101-42110-226 Clothing A personal equipment $130 95 3109147 1 Quilted garment - fischer E 101-42110-228 Training Supplies $16 15 316773 1 Solvent. Bore Brush E 101-42110-226 Clothing A personal equipmeryt $109 95 320566 2 Quilted Shell • Hendricks E 101-42110-226 Clothing A personal equipment $15890 3269031 Jacket - Fischenich E 101-42110-226 Clothing A personal equipment $7972 328022 1 Stinger batteries E 101-42110-226 Clothing A personal equipment $268 65 329415 1 Shiits/Pants Fischer E 101-42110-226 Clothing A personal equipment $68 05 333517 1 Belt, Fishight Hotder-Amuon Total 8TREICHER8 $877 58 Paid Chki 075071 12/23/2002 SUBURBAN TIRE • ROCKFORD E 101-43000 222 Vehicle Equipment A Parts ($470 69) 10005715 E 101-43000-222 Vehicle Equipment A Parti $751 34 10008436 Creda - Exchange T)ieii431 CITY OF ORONO *Check Detail Register® 12/26/02 9 28 AM Page 7 DECEMBER 2002 Total SUBURBAN TIRE-ROCKFORD CheckAmt $280.65 Invoice Comment Paw Chk# 075072 12/23/2002 TOLL OA8 S WELDING SUPPLY E 101-43000-221 Equipment Parts & Accessories $46 91 220865 ToUl TOLL GAS S WELDING SUPPLY $46 91 Welding supplies Paid Chk# 075073 12/23/2002 TOXALERT E 101-43000-403 Repairs/Maint-Misc Equip Total TOXALERT $9200 $92 00 6859 Annual Contract - Gas Sensor Paid Chk# 075074 12/23/2002 TREADWAY GRAPHICS E 101-42110-229 DARE Supplies ToUl TREADWAY GRAPHICS $137.16 $137.16 146356 Dare Supplies Paw Chk# 0750/5 12/23/2002 UNIFORMS UNLIMITED E 101-42110-226 Clothing & personal equipment E 101-42110-226 Clothing 6 personal equipment E 101-42110-221 Equ^ment Parts & Accessories Total UNIFORMS UNLIMITED $2870 $111 29 $20 24 $16023 152237 152237 152237 Stinger Hlder Persell Badge Nik Test-B >aW Chk# 075076 12/23/2002 UNITED RENTALS E 601 -49400-415 Other Equipment Rentals E 651 -49910> 22 7 Utility System Maint Supplies ToUl UNITED RENTALS $70 29 $77 75 $148 04 555701 555702 Barricades Culvert • 19 & Vine Place Paid Chk# 075077 12/23/2002 UNIV OF MINNESOTA E 101-43000-437 Training & Development $230 00 CEAM CEAM Annual Mtg • Gappa Tout UNIV OF MINNESOTA $230.00 Paid Chk# 075078 12/23/2002 VESSCO INC. E 601-49400-403 Repalrs/Maint-Misc Equip ^ Total VESSCO INC. $21 21 $21.21 27759 Bushings. Coupling Paid Chk# 075079 12/23/2002 VILLAGE CHEVROLET E 101 43000-221 Equipment Parts & Accessories ToUl VILLAGE CHEVROLET $2252 $22 52 397165 Thermostat #712 Paid CfiK# U75080 12/23/2002 WESTSIDE WHOLESALE TIRE E 602 49450-221 Equipment Parts & Accessories $363 67 E 101 43000-221 Equipment Parts & Accessories E 101-43000-403 Repairs/Maint-Misc Equip Total WESTSIDE WHOLESALE TIRE $1500 $104 06 $482.73 507071 507072 507225 Tires #709 fire Repair Mount Tires #431 Paid Chk# 075061 12/23/2002 WINTERNHEIMER. ALISSA E 101 41300-319 Other Professional Services ToUl WINTERNHEIMER. ALISSA $195 00 $195.00 Council Minutes 12/9 Paw Chk# 075062 12/23/2002 XCEL ENERGY E 101-43000-381 Gas & Electric ToUl XCEL ENERGY $95 77 $9577 209210674632 2420 Shadywood 10100 Primary Cash $70.898 80 K'i it CITY OF ORONO *Check Detail Register© 12/26A)2 9:28 AM Pages OeCEilBER2002 Check Amt invotee Comment Fund Sumnftary 101 GENERAL FUND 229 PARK FUND e01 WATER OPERATING FUND 602 SEWER OPERATING FUND 613 GOLF COURSE 651 STORM WATER UTILITY OP FUND 10100 PrimafyCeah $47,023.06 $4,499.16 $4,811.48 $1,774.23 $321.39 $11,960.46 $70,898.80 :*!?• i! I % • ••• ^ V 'j . ii *'■ 'tk* CITY OF ORONO *Check Detail Register® 01/D2A)30:50AM Page 1 DECEMBER 2002 Check Amt Invoice Comment 10100 PrtmefyCeah Paid Chki 073741 6/24/2002 BORIS, SCOTT E 101-42110-221 Equipment Parit & Accettoriet Total BORIS. SCOTT ($50 00) 4/7/02 ($50 00) Void Check 73741 Paid ChMI 074597 10/280002 HENNEPIN COUNTY SHERIFF E 101-41600^309 Jail Charges JS185 80^ 1-138-212 Void ChMk 74597 Total HENNEPIN COUNTY SHERIFF ($185.80) Paid Chki 075100 12^0/2002 H1N8HAW ft CULBERTSON E 101-43260-307 Legal-Consulting $24300 10160922-1 Application Prior Period E 101-41000-307 Legal-Consulting $209 00 10203831 LL70R Fire SEH Contract Review E 101-41600-307 Legal-Consulting $99 00 10203831 Review LL/OR Fire Agreement E 101-43280-307 Legal-Consulting $33750 10260053-1 Applications Aug 2002 E 101 •43260-307 Legal-Consulting $3.688 88 10264282 Applic Sept 2002 E 10M3280-307 Legal-Consulting $2.34348 10269259 Applications Oct 2002 E 101-41600-307 Legal-Consulting $588 00 10269267 Rydell Easements E 101-41600-307 Legal-Consulting $65.00 10269267 Mound Fire Contract E 101-41600-305 Legal-Retainer $1,300.00 10269271 Council Mtgs Oct 2002 E 101-4160(^307 Legal-Consulting $13000 10269273 General Election Advice E 101-43280-307 Legal-Consulting $87 50 10278329 Applications Nov 2002 E 101-41600-307 Legal-CoHF^-'0 $156 00 10278330 LL/OR Joint Fire E 101-41600-307 Legal-Cmtsqiting $563 00 10278330 Wireless Trans Towers E 101-41600-307 Legal-Consulting $325 00 10278330 Hollander Hazardous Bldg E 101-41600-307 Legal-Consulting $463.10 10278330 Gordon Nelson Easement E 101-41600-307 Legal-Consulting $20854 10276330 Septic Covenants/Agree E 101-41600-307 Legal-Consulting $130.00 10278330 Fire Depts Review E 101-41600-307 Legal-Consulting MW 00 10278332 Mound Fire contract ToUl HINSHAW a CULBERTSON $11.405 00 PaidChk* 0751U1 12^1/2002 AT a T WIRELESS SERVICES E 602-49450-321 Telephone $12 48 3419397 Cell Phoftes E 101-41900-321 Telephone $28 50 3419397 Cell Phones E 601-49400-321 Telephone M2 47 3419397 Cell Phones ToUl AT S T WIRELESS SERVICES $53 45 Paid Chk» 075102 12/31/2002 BANYON DATA SYSTEMS E 101-41500-437 Training & Development $200 W 9143 UB Training Total BANYON DATA SYSTEMS $200 00 ^aidChK a 075103 12/31/2002 BROWNELLS, INC E 101-42110-228Training Suppliet $238 53 2603020 00 Firearm Malnt Supplies ToUl BROWNELLS. INC $238 53 Paid Chki 075104 12/31/2002 CARLSON TRACTOR S EQUIP CO. E 101-43000-221 Equipment Parts 6 Accessories $46 06 2008406 Parts *430 ToUl CARLSON TRACTOR a EQUIP CO.$46 06 f>aidChki 07516 s 12AM/2002 CENTER POINT ENERGY •GC E 613-49630-381(3as 6 Electric $237.31 539004161700 GuStiViot Total CENTER POINT ENERGY • GC $237.31 E 101-41900-361 Oas & Electric E 001-49400-381 Gat & Electric E 101-42110-301 Oat & Electric $1.720 50 060006750600 Gat Service $003 94 000000750000 Oat Senrioe $300 30 060000750800 Oat Senrioe r CITY OF ORONO *Check Detail Register® 01/02/03 9:50 AM Page 2 DECEMBER 2002 Check Amt Invi E 10M1900-361 Gas & Electric E602-49450-361 Gas & Electric Total CENTERPOINT ENERGY $450.13 060006750600 Gas Service $24.38 060006750600 Gas Servte $3,233.31 Paid Chki 075107 12^1/2002 CORRPRO COMPANIES E 601-49400-489 Other Miscellaneous Charges Tout CORRPRO COMPANIES $460 00 SI062604 $460.00 Annual Maint Agree - North Twr Paid Chki 075108 12^1/2002 CVS UNIFORMS E 101 -42110-226 Clothing & personal equipment $113 57 13065 Uniform Pants. Shirt Tomcheck Tout CYS UNIFORMS $11357 Paid Chki 075109 12^1/2002 DAVIES WATER EQUIPMENT CO. E 602-494S0-240 Small Tools and Minor Equip $665 63 3152507 Blovrer Fan Total DAVIES WATER EQUIPMENT CO.$665 63 Paid Chki 075110 12ni/2002 DCA-WIRE ONLY 0101-21719DCA/Spending Accounts $1,798.19 12/26«)2 Flex Spending 12/26/02 Total DCA-WIRE ONLY $1,798.19 Paid Chki 075111 12A}1/2002 DEMBOUSKI, JAY E 101-42110-331 Travel Expenses $7.00 12/12/02 Parking E 101-42110-331 Travel Expenses ___$9.50 12/20/02 Parking ToUl DEMBOUSKI. JAY $1650 Paid Chk# 075112 12/31/2002 DEPT OF ADM - INTERTECH GROUP E 10M1900'311 Data Processing Communication $37.00 DV0211117 Total DEPT OF ADM • INTERTECH GROUP $37700 November 2002 PVC Paid Chk# 076113 12/31/2002 DISPLAY SALES E 10M1900-223 Bldg/Grounds Maint. Supplies Total DISPLAY SALES $5^54 0011399 $ 50 54 US Flag Paid Chk# 075114 12/31/2002 EHLER8 AND ASSOCIATES INC. E 101-43290-800 Special Projects, Contingency $^7 50 20151 Total EHLERS AND ASSOCIATES INC. $487 50 Sr Housing Project Paid Chki 075115 12/31/2002 ELECTRIC PUMP 0 602-16300 Fixed Asset-Other improvements G 602-16300 Fixed Asset-Other improvements G 602-16300 Fixed Asset-Other improvements E 602-49450-406 Repairs/Maint-Swr lines/Utls Total ELECTRIC PUMP $3.520 00 22231 $3.520 00 22231 $3.520 00 22231 ($1.329 92) 22281 $9,230 08 Install Panel • LS 17 Install Panel - LS 19 Install Panel • LS 16 Credft • Warranty PaidChki 075116 12/31/2002 OAKSERVICES E 101-43000-2"^ Clothing & personal equipment $64 19 431527 Uniforms E 101 -43000-221 Equipment Parts A Accessories $49 97 431527 Shop Tom\$ E 602-49450-226 Clothing & personal equipment $27 52 431527 Uniforms E 613-49830-226 Clothing A personal equipment $7 88 431528 Uniform - Steffonhagen E 601 -49400-226 Clothing A personal equevnent $14 43 431529 Uniform - Rathbun E 101 -42110-404 Repairs/Maint-Bldgs/Grounds $129 82 438438 Mat Service - PD Total OAKSERVICES $293 81 Paid Chk« 075117 12/31/:!002 OAU'SINC. E 101-42110-226 Clothing A personal equipment Total OAU'SINC. $23 02 560185290 S23.02 Gloves -Fischenich Jk CITY OF ORONO *Check Detail Register® 01/02/03 9 50 AM Page 3 DECEMBER 2002 invoice CommentCheck Amt PaidChk# 075118 12^1/2002 HENNEPIN COUNTY SHERI^ E 101-41600-309 Jail Charges $532.16 M38 212 E 101-42110^03 Repairs/Maint-Misc Equip Total HENNEPIN COUNTY SHERIFF $8 00 39919 Booking Fees 11/02 Check Motorola Charger $54016 Paid Chk# 07TI19 12^1/2002 HENNEPIN COUNTY TR-TAX PYR SRV E 101-41410-221 Equipment Parts & Accessories $991.74 12/23/02 Total HENNEPIN COUNTY TR-TAX PYR SRV $99? 2002 Ballots. Tabulator Lease Paid Chk# 075120 12/31/2002 HUEBSCH RENTAL SERVICE E 613-49830-404 Repairs/Maint-Bldgs/Grounds $25.07 722991 Total HUEBSCH RENTAL SERVICE $25 o7 Mat Service • GC PaidChk# 075121 12731/2002 KEUrS WRECKER SERVICE E 101-42400-319 Other Professional Services $479 25 102183 Total KELLY’S WRECKER SERVICE Tow - Junk Vehicle $479 25 l^aid Chk# 075122 12/31/2002 LOGIS E 101-41900-329 Other Communications E 101 -41900-329 Other Communications E 101-42110-329 Other Communications E 101-42110-310 LOGIS-Applications Total LOGIS $30 00 22464 $183 00 22464 $183 00 22464 $1.635.00 22464 $2,031.00 Henn Cty Connect 11/02 Internet 11/02 Internet 11/02 Police Records -11/02 PaidChk# 075123 12/31/2002 MCLEOD USA• PHONE BILLS E 101-41900-321 Telephone $478 07 6910544 E 601-49400-321 Telephone $42 01 6910544 E 602-49450-321 Telephone $45.74 6910544 E 601-49400-321 Telephone $22.77 6910544 E602--9450-321 Telephone $53.11 6910544 E 101-42110-321 Telephone ’ $204 89 6910544 Tout MCLEOD USA - PHONE BILLS Phone Service Phone Service Phone Service Phone Service Phone Service Phone Service $846 59 Paid Chk# 075124 12/31/2002 MN DEPT OF REVENUE R 601 -39610 Miscellaneous Revenue R 101-34210 General Taxable Sales/Service Total MN DEPT OF REVENUE $15 00 11/2002 $17J)0 11/2002 $32 00 Sates Tax 11/2002 Sales Tax 11/2002 Paid Chk# 075125 12/31/2002 NORTH MEMORIAL HEALTH CARE E 101-42110-437 Training & Development $150 00 1930 1st Responder Refresher Total NORTH MEMORIAL HEALTH CARE $150 00 Paid ChM 075126 12/31/2002 OFFICE DEPOT E 101.41900-201 OfncetuppUes $28 15 187834740-00 Offica Suppliaa E 101-42110-201Office supplies $11108 188506481-00 Offica Supplies E 101-41900-201Office supplies $135 76 188506481-00 Offica SuppHas E 101-41900-201Office supplies ($62 57) 188956419-00 Offica Supplies E 101-42110-201Office supplies ($5121) 1889564194)0 Offica SuppHas E 101-42110-201Office supplies $17 40 188956424-00 Office Supplies E 101-41900*201Office supplies ____$2126 1889564244X) Offica SuppHas Total OFFICEOEPOT $1M.87 E 613-49830-321 Telephone E 613-49830-340 General Advertising Total QWEST $58.95 6124739904 $240 80 6124739904 Phone Service DIracloryAdv $299.75 CITY OF ORONO *Check Detail Register® 01/02/03 9:50 AM Pag* 4 DECEMBER 2002 Chaek Amt jmmin ComiMtil 12/31/2002 8CHARBCRB80NS oIIIRapairs/Maint-Misc. Equip $1,456.81 2792 RebuOd Pump • JD Tractor Total 8CHARBERB80N8 SL456J1 • Paid CIM 075129 12/31/2002 8ION9 OF THE SEASON E 101-43000-224Street Makit Matariats/Supply $159.75 971 Street Sign Total 8I0N8 0FTHE8EA80N $159.75 Paid ChMi 075130 12^1/2002 STA-SAFE LOCKSMITH E 101-42110-404Repaira/Mainl-BWgs/Orounds $128.90 14304 Door Repair • PD Total 8TA-8AFE LOCK8MITH $128.90 Paid Chkf 075131 12/31/2002 STEFFENHAOEN. RON £613-40630-226Clothino & personal equipment $89.95 12nOA)2 Steel Toe Boots Total 8TEFFENHA0EN.R0N $89.95 PaM ChW 075132 12/31/2002 THE HOME DEPOT E 10M3000-221Equipment Parts A Accessories $20.42 9021222 Grinder Parts Total THE HOME DEPOT $20.42 Paid ChMP 075133 12/31/2002 VERIZON WIRELESS E 601-49400-321Telephone $17.19 10034585141Cell Phones E 602-49450-321Telephone $17.18 10034565141Cell Phones E 101-41900-321Te!ephone S323.93 10035922058Cell Phones Total VERIZON WIRELESS $358.30 • Paid Chkf 075134 12/31/2002 WRIGHT HENNEPIN ELECTRIC E 101-43000-381Gas & Electric $26.19 3113009200 Electrical Service E 602-49450-381Oat & Electric $2570 3113009200 Electrical Service Total WRIGHT HENNEPIN ELECTRIC %$51.89 • Paid Chki 075135 12^1/2002 XCEL ENERGY E 602-49450-381 Gas & Electric $1,166.46 Allocation Electircal Service E 601-49400-381 Gas S Electric $562.57 Allocation Electircal Service E 101-41600-381Gas & Electric $1.210 45 Allocation Electircal Service E 101-42110-361Gat & Electric $514 92 Altocation Electircal Service E 101-43000-381Gas & Electric $146 68 Allocation Electircal Service E 101-42110-381Gat & Electric $628 Allocation Electircal Service E 613-49830-381 Gat & Electric $61.27 Allocation Electircal Service E 101-45200-381Gas A Electric $1070 Anocatjon Electircal Service E 101-43000-381Gas & Electric $128 27 Hery 12 Electircal Service Total XCEL ENERGY $3.809 60 10100 PHmary Cash $40,024.75 9 Fund Summafy 101 GENERALFUND 601 WATER OPERATING FUND 602 SEWER OPERATING FUND 613 GOLF COURSE 10100 Primary Ca S26.224.86 $1.610 36 Si 1.266 28 _______S721.23 S40.024.75 r CITY OF ORONO Check Detail Register® 0t/13A)3 8:39 AM Paflel JANUARY M03 Chtcfc Amt Invotca Commtnt 10100 Prinwfy Paid 6hkf 0791 Cash TW 1713S003 ASSOC OF METRO MUNICIPAUTIES-------- E 10M1110-433 Mambarahipa A Subscriptions $2,625.00 423 Total ASSOC OP METRO MUNICIPALITIES $2.62: 00 Paid Chk* 075149 1/13/2003 AUTOMATIC SYSTEMS CO. 2003AMMMsmbership 0602-20200 Accounts Payabla 0601-20200 Accounts PayaMo 0601-20200 Accounts PayaWo Of02 20200 AccounU Payabla Total AUTOMATIC SYSTEMS CO. $63,346.00 RFP«1 ($1,389.10) RFPil $27,782.00 RFPi* ($4,167.30) RFPil $105.57160 RFPil -SCAOASystem RFPil-SCAOASystam RFPil.SCAOASystam RFPil-SCAOASystam PaidChMI 075150 iTTWOOO BAYSIDE FLORAL O 101-20200 Accounts Payable 0101-20200 Accounts Payabla ToUl BAYSIDE FLORAL $3000 18253 $5360 18253 Ftovvers-Vao Flowera - Vaa $83 60 Paid Chki 075151 O 101-20200 ! 1/13/2003 BEARCOM Accounts Payabla ToUl BEARCOM $435.35 2189086 800 Mhz Supplies $435.35 Paid Chki 075152 0101-20200 O 101-20200 O 101-20200 0613-20200 1/13/2003 BFI OF MINNESOTA, INC Accounts Payabla Accounts Payabla Accounts Payable Accounts Payable Total BFI OF MINNESOTA. MC $157.80 11307115 $26.30 1307214 $204 68 1307420 $28.93 1307461 Watia Sanrioa - Badaiwood Waste Service LL Rd Waste Service - CH Waste Service • OC $417.91 Paid Chki 0>5153 1/13/2003 BIFFS INC. G 101-20200 Accounts Payable Total BIFFS INC. • a $70 26 W180676 Portable • Bedarwood $7026 Paid Chkii 075154 1/13/^odi BONESTROO ROSENE S ASSOC. f} G 101-20200 AccounU Payable $368 00 93030 PUnning Comm M^ 10/21 G 101-20200 AccounU Payable $164.47 93030 Appiic Oct G 101-20200 AccounU Payabla $126 00 93030 CR15/OR Orchard Rd Round^ut 0 651-20200 AccounU Payable $222 00 93030 Review MCWD Letter Re: SWMP G 101-20200 AccounU Payable $16100 93030 Appiic - Rahn - Rest Pt Rd G 101-20200 AccounU Payable $7.005 30 93030 Appiic Oct G 101-20200 AccounU Payable $16100 93030 Appiic • Walker-CR 15 G 101-20200 AccounU Payable $100 00 93030 Council Mtgs Oct 2002 G 613-20200 AccounU Payable $476 00 93030 GC Wetland Delineation G 651-20200 AccounU Payable $92 00 93030 Offerman Drainage Review G 101-20200 AccounU PayabU $92 00 93030 Appiic 2631-3850 Shorenne G 410-20200 AccounU Payable $1.25985 93031 Project Close out G 602-20200 AccounU Payable $1.89000 93032 SCAOA Oct 2002 G 402-20200 AccounU Payable $568 36 93033 Co Rd 19 Sidewalk G22S-20200 AccounU Payable $2.098 93 93034 Hackberry Park Imp G 101-20200 AccounU Payable $7.690 78 93035 Sub Area Transp Study G 101-20200 AccounU Payable $2.06171 93692 Appiic Nov 2002 G 10^-20200 AccounU Payable $126.00 93692 Staff Mig Re Roundabout O 101-20200 AccounU Payable $184.00 93892 Gordon Nelson Eesement 0 051-20200 AccounU Payable $148.00 93892 Svvmp Revisions • MCWD 0101-20200 AccounU Payable $100 00 93802 CouncM Mtgs 11/2002 0613-20200 AccounU Payabla $1.569 50 03892 OC Wetland OaNnaation 0101-20200 AccounU Payabla $9840 93892 Appiic Nov 2002 i T ifiy* - CITY OF ORONO *Check Detail Register© 01/13A)3e:39AM Pige2 JANUARY 2003 ChecfcAmt invoice Comment 0691*20200 /UxountsPayabIs 0602*20200 Accounts Payebto 0651*20200 Accounts Payable 0402*20200 AooountsPayable 0 225-20200 Aooounts Payable 0225-20200 Accounts Payable 0402-20200 Accounts Payable Total BONESTROOR08ENEAA880C $138.00 $172.00 $962.20 $497.70 $760.11 $1,200.47 $684 20 93892 93893 93894 93895 93896 93897 93898 Dick Kroger Property Erosion SCAD 11/2002 Todd Martin Drainage Co Rd 19 Sidewalk Hackberry Park Imp Hackbarry Park Imp OCBRdHwy 12-CR6 $31,177.98 Paid CH»n)78f55 T/13/2003 BOYER PORO 8 TRUCK 0101-20200 Accounts Payable Total BOYER FORD a TRUCK $79.88 18268R Parts 9424 $79.68 1 Paid CNdil 075^ S6 1/13/2003 BUHRER WATER CONDITIONINO 0101-20200 Aooounta Payabla $1,121.28 005616 Water Softener • Truck Wash Total BUHRER WATER CONOtnONINQ $1,121.28 ■i PaidChMl 075197 1/13/2003 BU8IHE88 FORMS 8 ACCOUNTING O 101-20200 Accounts Payabla $330.81 30295 W2*s and 1099*s Total BUSINESS FORMS 8 ACCOUNTING $33081 i>aid ChMl 67^158 1/130003 CARDIAC SCIENCE O 101*20200 Accounts Payabla Total CARDIAC SCIENCE $700 70699 Shipping/Battary $7.00 Paid ChidP 675159 1/13/2003 CARLSON TRACTOR & EQUIP CO. E101-43000-221 Equipment Paita t Aooasaorias Tout CARLSON TRACTOR A EQUIP CO. $9 60 2008494 Thermostat #430 $9 69 Paid Chk# 075160 1/13/2003 CHUNKS LAKESHORE AUTO O 101*20200 O 101*20200 O 101*20200 O 101*20200 G 101*20200 0101*20200 G 101*20200 G 101*20200 O 101*20200 O 101*20200 0 101*20200 0 101*20200 G 101*20200 G 101*20200 G 101*20200 Accounts Payabla Accounts Payable ^ Accounts Payabla Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payabla Accounts Payable Accounts Payable Accounts Payable Accounts Payable Total CHUNKS LAKESHORE AUTO $251.66 $30 06 $235.67 $170.91 $30.23 $14.00 $28 00 $1.17014 $165 72 $303.97 $591.83 $29 38 $130 40 $569 96 $1940 23063 23080 23096 23108 23115 23118 23127 23141 23142 23143 23160 23164 23178 23183 23191 Oil. Trans #191 Oil Change #187 OU Cooler Hose #187 Oil. Speaker Cntrl #193 Oil Change #195 Weather Strip #187 Adjust HdlighU #187 Brake. B Jnts. Tune #188 Battery #193 Wiper Motor #185 Brakes. Tune #191 Oil Change #189 Electrical #190 Oil. Cpooler Hose. EGR #192 Bulbs #188 $3,741 33 Paid Chk# 075161 1/13/2003 CITY Of BLOOMINOTON G 601*20200 Accounts Payable Total CITY OF BLOOMINGTON $30 00 12/31/02 Conk)rm Testing • 10-12/02 $30 00 Paid Chk# 075162 i CITY OP MINNETONKA BEACH 0602-20200 Accounts Pty«M Total CITY OP MINNETONKA MUCH $96 00 200000676606 Samt-2000 ShOtaRno $06.00 Paid Chki 075163 1/13/2003 OTTOP E 101-42260-318 PiraStiviOM $33,468.00 020 1alQ(r2003PiraS«vtea CITY OF ORONO *Check Detail Register® 01/13X)38:39AM Page 3 JANUARY 2003 ToUl CITY OF MOUND Check^t $33,468.00 Invoice Comment Paid ChM 078164 1/13/2003 CITY OF WAYZATA 0001-20200 Accounta Payable Total CITY OF WAYZATA $1,682.04 Water $1,662.94 Purchaaed Water • 4lh Qtr 2002 PeMChW 07S1M 1713/2003 CITYVIEW PLUMBINO« HEATING 0601-20200 Accounta Payable $574.86 22190 Total CITYVIEW PLUMBINO A HEATING Furnace Repair-Nav Wtr Pint $574.66 Paid ChidMI76166 1/13/2003 CORNERHOi^ E 101-42110-319 Other Profbaalonal Seivloea Total CORNERHOUSE $1.209.22 2003 $1,209 22 ‘ 2003 Contract ftld ChMI 07^1^7 1/13«003 OAHLOREN SHAROLOW 6 UBAN O 101-20200 Accounts Payable $2,206 07 0101-20200 Accounts Payable Q 101-20200 Accounts Payable Total OAHLOREN SHAROLOW A UBAN $423 56 $1.76321 $4,392.84 23563 23587 23702 Plan Review - 02-2769/2840 Convert Comp Plan Maps Plan Review • 02-2769/2840 faQuhki oMi66 1/13/2003 DAHLKE TREE SERVICE 0101-20200 Accounta Payable $5.85000 1/6A)3 Total DAHLKE TREE SERVICE $5,850.00 Tree Trimming Paw ChW 075169 I7m003 DELTA DENTAL 0101-15998 Non-Employee Health Ins 0101-21709 Dental Insurance Total DELTA DENTAL $54.50 $1,481.35 $1.535 85 37220072 Dental Premiums 1/2003 37220072 Dental Premiums 1/2003 PaWChkf 075170 1/13/2003 EARL F. ANDERSON A ASSOC. 0101-20200 Accounts Payable $94.08 51735 To^l EARL F. ANDERSON S ASSOC. StreetSigns $94.06 PaWChki 075171 1/13/2003 EHLERS AND ASSOCIATES INC. O 101-20200 Accounts Payable $525 00 20270 Total EHLERS AND ASSOCIATES INC. t»akJChltf 675172 1/13/2003 ELECTRIC PUMP G 602-20200 Accounta Payable Total ELECTRIC PUMP $525.00 Affordable Hsing/Dahlstrom $509.31 22366 $509.31" Repairs - LS 10 PaidChke 075173 1/13/2003 EMBEDDED SYSTEMS E 101 -42110-403 Repairs/Maint-Misc Equip ToUl EMBEDDED SYSTEMS >aid dhki 075174 1/1 i/2003 FORTIS BENEFITS 0101-21712 Other Deductions Tout FORTIS BENEFITS $792 00 30337 $792 00 Siren Maint 1/03-6/03 $873 87 4019825-1 LTD Premiums 1/2003 $873 87 PaidChk# 075175 1/13/2003 O S K SERVICF 0 101-20200 Accounts Payable 0101-20200 Accounts Payable ToUl OSKSERVICES $5066 $5066 438439 438440 Mat Service • CH Mat SarvWa - CC $101 32 Paw Chkil 1/13/2003 OAPPA. OREO 0101-20200 Accounts Payable 0651-20200 Aocounti Payabla 838 98 $46 23 0/4A)2 9/4A)2 Mileage Relbursement Mileage Raibursameri! CITY OF ORONO *Check Detail Register® 01/13/03 8:39 AM Page 4 0 613-20200 Accounts Payable Tout CAPPA,OREO JANUARY 2003 Check Amt In^ce $5.18 9/4/02 Cojiunerit Mileage Refbunefnenl $90.39 Paid ChWI 075177 1/13/2003 OREOORY. JAMES E 101-43000-226 Clothing & persor^ equipment Total GREGORY. JAMES $100.00 1/8A)3 Steel Toe Boots $100.00 PaWChki 076178 1/13/2003 HENNEPIN COUNTY TREASURER-ACCT E 101-42110-201 Office supplies $940.00 2002-12-30 Total HENNEPIN COUNTY TREASURER-ACCT $940 00 Traffic Tidtets 2003 PaidChki 075179 1713/2003 HENNEPIN COUNTY TREASURER-JAIL O 101-20200 Accounts Payable $1,293.50 829 Total HENNEPIN COUNTY TREASURER-JAIL ' $1.293 50 Rm and Board 11/2002 Paid Chki 075180 1/13/2003 HIN2£ BUSINESS MACHINES E 101-42110-240 Small Tools and Minor Equip $318.43 31486 Total HINZE BUSINESS MACHINES Sanyo Transcriber $31843 Paid Chk# 075181 1/13/2003 HUDSON MAP CO O 101-20200 Accounts Payable Total HUDSON MAP CO $47.77 1792 2003 Street Atlas $47.77 Paid Chki 075182 1/13/2003 HUMANE SOCIETY OF WRIGHT CO O 101-20200 Accounts Payable $42.50 12/31/02 Total HUMANE SOCIETY OF WRIGHT CO $42.50 Animal Boarding Charges ^atcidhidll 675184 1/13/2003 ICMA MEMBERSHIP RENEWALS E 101-41300-433 Memberships & S(4)scr^ns Total ICMA MEMBERSHIP RENEWALS $699.63 192219 $699.63 2003 ICMA Mbrshp - Moorse Paid Chki 075185 1/13/2003 INTL ASSOC OF PLUM.MECH OFFIC E 101-42400-433 Memberships & Subscriptions $150.00 5853 Tout INTL ASSOC OF PLUM.MECH OFFIC $150.00 2003 lAPMO Mbrship - Oman rad Chki 075186 1/13/2003 KENNETH N. POTTS. PA 0 231-20200 Accounts Payable G 101-20200 Accounts Payable ________ Total KENNETH N. POTTS. PA $2,489.66 $9800 12/19M $2,391.66 12/2002 Dick Forfeiture Prosecutions 12/2002 PaidChki 075187 G 101-20200 1/13/2003 KUEHN. THOMAS Accounts Payable Tout KUEHN, THOMAS $23 81 $23.81 12/26/02 Mileage Reimbursement Pa»dChki 075183 1/13/2003 KUSTOM SIGNALS INC G 101-20200Accounts Payable $50 80 145490 Radar Switch Repair Tout KUSTOM SIGNALS INC $50 80 E 101-41300-433 Memberships & Subscriptions E 101-42110-433 Memberships & Subscriptions Total LONG LAKE CHAMBER OF COMMERCE $5500 12/15A)2 $55 00 12/15A)? 2003 LL Chamber Dues 2003 LL Chamber Dues $110.00 LONO LAKE ^OWCR EQUIPMI nTPaid Chk« 075190 l/IS/^OOS O 101-20200 Accounts Psysbta E 101-43000-221 Equipmant Parts A AccMSOfiaa Total LONO LAKE POWER EQMPMENT $30.05 42446 $76.49 42565 CItain Parts-StMSaw $106.54 CITY OF ORONO 'Check Detail Register® 01/13^03 8:39 AM Pages JANUARY 2003 Check Awt Involca Cotwi G 101-21706 010M9098 G 101-21706 G 101-21706 G 101-15998 VI3/2003 MEDICA Hospitatization/Medicat Ins $10,806.94 Non-Employee Health Ins $i .693.92 Hospilallzatk>n/Medical Ins $2.191.74 Hospitalization/Medlcal Ins $10,225.06 Non-Employee Health Ins $643 47 Total MEDICA $25,561.13 103001102552 MedicaHigh 1^003 103001102552 Medica High 1/2003 103001122585 Medica Low 1/2003 103001125488 Medica Elect 1/2003 103001125488 Medica Elect 1/2003 1/13/io6^ iMET COUNCIL ENVIRONMENTAL 8ER ($12.00) 12/2002 $1,200.00 12/2002 PaWChk# 075192 G101-20200 Accounts Payable G101-20200 Accounts Payable Total MET COUNCIL ENVIRONMENTAL 8ER $1.188 00 ChMP 1/13/2003 MET COUNCIL ENVIRONMENTAL SVC8 E 60249450-383 MWCC-CurranI Charges $35,160.67 748272 Tout MET COUNCIL EHVIRONMENTALSVCS $35,160.67 Adm Fee 12/02 SAC Charges 12/02 Wastewater Service 1/03 PakI Chki 075194 1/13/2003 MIDWEST FUELS G 101-20200 Accounts Payable G 101-20200 Accounts Payable Tout MIDWEST FUELS $490.49 96683 $2,867.59 96683 400.4 Gals Diesel 2184 Gats Unleaded $3,358.08 Paid dhki 075195 1/13/2003 MINN COMM E 101-42110-321 Telephone Tout MINN COMM $38.04 20261001034 Police Pagers $38.04 Paid ChMR)75196 1/13/2003 MINNEAPOLIS OXYGEN COMPANY G 101-20200 Accounts Payable $15.85 RI12020898 Total MINNEAPOLIS OXYGEN COMPANY $15.85 Oxygen Cylinders Paid Chki 075198 1/13/2003 MINNESOTA BOOK STORE E 101-42400-208 Books A Periodicais Total MINNESOTA BOOK STORE $379.09 1/9/03 Code Books $379.09 Paid Chk# 075199 1/13/2003 MINNETONKA SPORTSMEN INC. E 101-42110-433 Memberships & Subscriptions $35 00 2003 Total MINNETONKA SPORTSMEN INC. $35 00 2003 Membership Paid Chki 075200 1/13/2003 MN CHIEFS OF POUCE E 101-42110-437 Training A Development E 101-42110-437 Training A Development Total MN CHIEFS OF POUCE $260 00 Erickson $195 00 Famiok Executive Training Inst Executive Training Inst $455.00 Paid Chk# 075201 1/13/2003 MN DEPT OF AGRICULTURE E 613-49830-441 Licenses A Taxes ToUl MN DEPT OF AGRICULTURE $1C 00 StefVenhagen Pesticide Applicator License $10.00 Paid 6hK# 675202 1/13/2003 MN DEPT OF HEALTH 0601-20802 Due to govts-State Total MN DEPT OF HEALTH $1,144 00 1270041 $1,144.00 4th Qtr 2002 Con Fee Paid ChKf 075203 1/13/2003 MN POLLUTION CONTROL AGENCY-MYT E 002-49450-437 Training & Development $24000 Brtnkhaus E 802-49450-437 Training A Development $240.00 DeSatre E 602-49450-437 Training A Development $240.00 Hansen E 002-49450-437 Training A DevelepmenI $240.00 Oberainger E 80249450-437 Training A Development $240.00 Ralhbun Sewer School Sewer School Sevtaf School Sewer School Sewer School CITY OF ORONO Check Detail Register® 01/13/03 8 39 AM Page 6 Total MNPOI.LUTION CONTROL AOENCY-WT JANUARY 2003 .Chack Amt Inyotce Comment $1,200.00 PaMChk# 07S204 1/13/2003 MN RURAL WATER ASSOCIATION E 001-49400-433 Memberahips A Subacriptioni $205.00 12/27/02 Total MN RURAL WATER ASSOaATION 2003 MRWA Membership $205.00 PaidChMI 075205 T/13/2003 MN STATE BAR ASSOCIATION E 101-42110-437 Training & Development $32500 oropoOl Total MN STATE BAR ASSOCIATION $325 00 OWI Seminar • Hendricks { Paid Chk« 075206 1/13/2003 MN STATE TREASURER G101-20200Accounts Payable ($218.95) 12A)2 Adm Fee 12/2002 0 101-20200Accounts Payable $5.47367 12/02 Surcharge 12/2002 Total MN STATE TREASURER $5,254.72 l=’aid Chki 075207 1/13/2003 MUNICIPALS E 101-41300-437 Training & Development $20.00 2003 Munidpals Membership 2003 Total MUNICIPALS $20.00 Paid Chk« 075208 1/13/2003 NAVARRE HARDWARE G 101-20200/tccounts Payable $17.34 111536 Saews/Washers G 101-20200Accounts Payable $18.59 111563 Motor Tune Up G 101-20200Accounts Payable $7.65 111585 Weld Compound G 101-20200Accounts Payable $1369 111612 CIng Supilies, Key G 101-20200Accounts Payable $5.32 111715 Pipe. Pipe Thread G 601-20200Accounts Payable $4.65 111729 Weld Kit, Tape G 101-20200Accounts Payable $29.58 112049 Post Driver G 101-20200Accounts Payable $0.60 112273 Misc Hardware G 101-20200Accounts Payable $2 66 112472 Misc Hardware G 601-20200Accounts Payable $6.38 112545 Marking Paint Tout NAVARRE HARDWARE •a $106.46 Paid Chk# 075209 1/13/2003 NCPERS GROUP UFE INS 0 101-21710Life Insurance $288 00 6732103 Pera Life 1/2003 Total NCPERS GROUP LIFE INS $288.00 PaidChk# 075210 1/13/2003 NEXTEL COMMUNICATIONS G 101-20200Accounts Payable $660 08 506573311 01 Police Cell Phones Total NEXTEL COMMUNICATIONS $660.06 PaidChk# 075211 1/13/2003 OBERAIGNER, SCOTT E 602-49450-212 Motor Fuels & Lubricants $5.00 1/2AI3 Diesel Fuel Total OBERAIONER. scon $5 00 PaidChk# 075212 1/13/2003 ORONO ROTARY E 101-42110-433 Memberships S Subscriptions $127.00 112 Quarterly Dues - Good ToUl ORONO ROTARY $127.00 Paid^hkll^ 67ii)Z 1/13/2003 PROTECnOfi Oi<iE E 101 -41900-489 Other MisceNaneout Charges $179 00 12677951 Alarm Service 1-3/2003 Total PROTECTION ONE $17900 PaidChk# 075214 1/li/2C03 QWEST E 601-49400-321 Telephone $103 00 612E440016 Phone Line Total CWEST $103 00 PaMCM91)7S219 1/13/2003 SPECIAL EVENTS CATEMNO CITY OF ORONO *Check Detail Register® 01/13/03 6:39 AM Page? 0101*20200 Accounts Payable Total SPECIAL EVENTS CATERING JANUARY 2003 Chacb Amt Invoice $1,147.52 6066 $1,147.52 Comment Holiday Lunctieon PatdChkt 075216 1/13/2003 STANTON GROUP 0101-20200 Accounts Payable 0101*20200 Accounts Payable 0101-20200 Aooounis Payable Total STANTON GROUP $450.00 331973 $65.50 332216 $173.25 332219 Benefit Enrollment Forms COBRA Adm FSAAdm 12/2002 $666.75 PaWCMaP 075217 0101-20200 1/13/2003 TALLEN AND BAERTSCHI Accounts Payable Total TALLEN AND BAERTSCHI $66 65 9646 Conflict Prosecution 12/02 $86.65 PaldChMP 075216 0402-20200 0402-20200 Vi:TKOA Accounts Payable Accounts Payable Total TKOA $2,422.66 059521 $1,807.73 59951 $4,230.41 OCBRd-TH 12toFox OCBRd-TH 12-Fox Paid CbM 075219 O 101-20200 0101-20200 O 101-20200 O 101-20200 O 101-20200 O101-20200 1/13/2003 UNIFORMS UNUMITEO Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Total UNIFORMS UNLIMITED $46 65 $96.67 $1,352.55 $379.45 $117.10 $128.56 153703 155025 155276 155923 157423 157659 Coltar Letters Sweater. Case - SM Ballistic Defender Shield Shirts. Boots - Herman Flashlighi - Ameson Collar Letters. Buttons $2,121.18 PaidChM 075220 0 601-20200 1/13/2003 UNITED RENTALS Accounts Payable Tout UNITED RENTALS $70.29 579035 Barricades $70 29 Paid Chh# 075222 1/13«003 UNITED STATES POSTAL SERVICE E 602-49450-322 Postage E 651-49910-322 Postage E 601-49400-322 Postage E 101-42110-322 Postage Total UNITED STATES POSTAL SERVICE $195 30 4th Qtr $195.31 4th Otr $76.13 4th Qtr $6600 Box 66 $534.74 4th Qtr 2002 UB BilHng n t>-»« i 4th Qtr 2002 UB Billing 4th Qtr 2002 UBBUang PO Box Rental 'TiLLZ. Paid Chk# 076223 \nV706i UNIV OF MINNESOTA E 10M240CM37 Training & Development E 101-42400-437 Training & Development Total UNIV OF MINNESOTA Paid Chk# 675224 1/13/2003 WINBERQ. JOHN $166 00 840160 $62.00 640187 $246 00 Building Offictats • Oman Building Offldala • Vang O 101-20200 Accounts Payable Total WINBERG.JOHN >aid 6hMI 075225 $1.200.00 11/26/02 Paini -Srgts, Hallways $1,20000 0101-20200 0601-20200 O 101-20200 0101-20200 0101-20200 0 602-20200 0613-20200 1/13/2003 XCEL ENERGY Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Peyable Accounts Payeble Total XCIL ENERGY $1.273 56 $2.53006 $128 46 $7 96 $3.14 $278.71 $101.74 002130110000 Street Lighting Allocalion Electrical Servics Electrical Service Electrical Service Eiectrical Service Electrical Service Electrical Service Allocation Allocation Aflocation Alocation Aflocation $4.32365 J u IM'm CITY OF ORONO *Check Detail Register© 1 Fund Summary JANUARY aOOS Clwcfc Amt Involo Conwimn 10100 PfIliMfyCMh S294.330.S2 101 GENERAL FUND 22S PARK FUND 231 DRUG/FELONY FORFEITURE FUND 402 MUNICIPAL 8T AX) 8T CONSTUCT 4101090 SEWER CONST FUND 601 WATER OPERATINO FUND 002 SEWER OPERATINO FimO 013 GOLF COURSE eSI STORM WATER UTILITY OP FUND 10100 PfimaiyCath $127,436.80 S4.0S9.S1 S90.00 SS.000.67 SUSO.SS S32.822.21 S110.68S.69 S2.191.3S SI .003.74 S294.339.S2 01/13103 6:39 AM P«0*6 - 'r ' . ■ • r ^ r - ■ \infobmation A*, ITEMS COUNCIL MEETING •NQ JAN I 3 2003 CM Y Oh unoi^ OF » % .» I 'LMl. ‘ WfiSt . •. \ 0 •' ‘ .* * o'f <>-ti ;. v-:- .*»<«.■ •• • ■A^.. '.- v'^•v:^rnmmm lifeg ll fclil'lll *> »i i o ' .'S .(*• -\ r V* ■ , ^i -V ' ‘ CUV Of PLYMOUTH December 13,2002 _____^ING M 1 3 2005 Cl I y Ur UHONO To:Mike Opat, Chairperson. Hennepin County Board Barry Petit, Mayor, City of Wayzata Mark Steffenson, Mayor, City of Maple Grove Linda Loomis, Mayor. City of Golden Valley Karen Anderson, Mayor, City of Minnetonka Philip Zietlow, Mayor. City of Medina Ken Guenthner, Mayor, City of Corcoran W. Peter Enck. Mayor. City of New Hope Grace Arbogast, Mayor, City of Brooklyn Park Barbara Peterson, Mayor, City of Orono Jefl'Jacobs, Mayor, City of St. Louis Park Karen Johnson, Chairperson Hennepin Conservation District Pamela Blixt, President, Minnehaha Watershed District Tom Mathison, President, Shingle Creek Watershed District Jim Merickel, President, Elm Creek Watershed District John OToole, Chairman. Bassett Creek Watershed Management Organization Chris Elvrum, Metropolitan Council Terry Bovec, Planner, Minnesota Department of Health 1 y ppj)^ CITY OH Oflo/vo From: Subject: Brian Young, City of Plymouth City of Plymouth Wellhead Protection Plan The City of Plymouth is notifying neighboring and overlying and local units of government of its intent to develop a Wellhead Protection Plan, llie goal of the Plan is to prevent human caused contaminants from entering our public water supply wells and protect all who use our water supply from adverse health effects associated with groundwater contamination. This notice is required to be sent in accordance with the Wellhead Protection Rules (Minnesota Rules Chapter 4720.S300). The entire project will take approximately two years to complete. Public information meetings will be held 2003 '2004. In accordance with the Wellhead Protection Rules, the following information is included in this notice; 1 . Wellhead Protection Manager: 9----- Brian Young City of Pl\ mouth. Sewer and Water Supervisor 14900 23*^ Ave. N. Plymouth, MN 55447 PLYMOUTH .4 IkautifulT(ace 'To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.ci.plymoutn.mfl.us City of Plymouth WcIlhoK] Protection PUn 2. Unique Well Numbers: Page 2 Municipal Well #I 204617 Municipal Well #2 206419 Municipal Well #3 204618 Municipal Well tt4 112202 Municipal Well ttS 160023 Municipal Well M6 449184 Municipal Well #7 184882 Municipal Well #8 432026 Municipal Well #9 432024 Municipal Well ^10 439796 Municipal Well #11 481659 Municipal Well #12 S08300 Municipal Well #13 462918 Four Seasons 204272 3. Date to Complete Wellhead Protection Plan: 4. General Project Work Plan: (sec attached) June, 2006 * Wellhead Protection Area (WHPA) delineations Drinking Water Supply Management Area (DWSMA) delineations Well and DWSMA Vulnerability Assessment Potential Contaminant Source Inventory Determine Management Strategies for DWSMA S. Missing Data lilements Required for the Plan Please forward any existing information (plans, control, policies, studies, etc.) related to water resources and/or land-use issues, concerns, or opportunities that you feel are pertinent to the development of Plymouth's Wellhead I*rotection Plan to Brian Young, the Wellhead Protection Manager. If you have any questions, or need additional information, please contact Brian Young at 763.505>.5992. Thank you for your assistance in our wellhead and source water protection eflbrts. Sincef^^ City of Plymouth Sewer and Water Supers'isor Attachment Cc:Tom Roushar, BRA, Inc. Richard Foster, BRA, Inc Dwight Johnson, City Manager, City of Plymouth Dan Faulkner, Public Works Director, City of Plymouth n:\iiiaiiii\fNibwlu\sewwai\wellhead proiecikm\ineinol2-9-02.doci n Cityof Plymcxiih Wellhead Protection Plan PLYMOUTH WHP WORK PLAN Approiimalioa of Sttp Comnlgtion Datei fMonthWeart Page 2 Letter from MDH Initiating plan development: Notice of Plan Development Sent to Local Units of Government’s (LUG’s) LUG Team Established (optional) Wellhead Protection Team Appointed Scoping I Meeting Held MDH Scoping Decision (letter) Prepare Aquifer Test Plan and Submit to MDH MDH Approval of test plan Wellhead Protection Area (WHPA) Delineation Drinking Water Management Area (DWSMA) Delineation Conduct Vulnerability Assessment Vulnerability, WHPA S: DWSMA Submitted to LUG's Public Meeting Held Vulnerability & DWSMA Submitted to MDH MDH Approval of DWSMA, WHPA A vulnerability assessments Scoping 2 Meeting Held MDH Scoping Decision (letter) Inventory of Potential Source Contaminants Management Portion of Plan (prepare response to impact of changes on pws well; issues, problems and opportunities; whp goals; objectives and plan of action; evaluation program; alternate water supply; contingency strategy) Submit Plan to LUG's Consider Comments Received by LUG’s (incorporate response to comments in plan) Public Hearing Held Submit Plan to MDH MDH Review MDH Approval Provide Notice to LUG’s about Plan Approval Begin Plan Implementation June 2002 DecT()Q2 June 20. 2002 July 2002 Oct 2003 Oct 2003 Oct 2003 Nov 2003 Dec-Jan 2004 Feb 2004 Mar 2004 Mar 2004 Apr 2004 Aor-June 2004 Anr-Sent 2004 Oct 2004 Nov 2004 Nov-Dec 2004 Jan 2005 Jan-MaL200i Apr 2005 Apr 2005 May2005 * Highlighted text denotes steps completed by MDH. Form Prepared By: Terry L. Bovee, MDH Date: June 28, 2002 I a:\maiiit\pubwki\iewwifrwellhead protectk»\ineo»12-9-02.doc 4 I i wmm U 'V \xr .—^• X___., \ \ \ ■» T- S HO R E \V O O D 'Ci - *T ■ ^ T ‘ Vi 7 /'' . ->•v>^;» t >a/)UpuiUf'for the^futun ENTS. GOVERNMENT OFFICIALS AND BUS Pl» <or shaping the future of our area. The process articulated and helped affirm the common values that exist across city Now we need to decide how to work together effectively to huild on these common values toward a stronger future. A full copy of the Vision Plan Report is available from the cities of Shorewo^ or^linTIt www.ci.shorewood.mn.us or www.ci.excelsior.mn.us. Some of the priority goals and activities that will guide future initiatives include: aUahorcdo South Lake Minnetonka communities already work together in many ways. Continuing and expanding on multi-community collaboration can involve a number of activities, including. • Convening an annual South Lake Minnetonka Summit to talk about our shared efforts and make yearly plans. • Involving the South Lake Minnetonka communities' legislative delegations in a yearly roundtable. • Fostering expanded public-private partnerships with the leadership of the Excelsior Area Chamber of Commerce. • Preparing a directory that makes it clear who is already sharing which services and events. PbWk Mktf Mftices are already shared by several South lake Hinneionka communities. We an enjoy superior rewlti and be more efficient by eipamliAi this collabor auon to other service areas. EnfumcopArks, trtdU oiutjAikirui^ piMiS To preserve our umque sense of place, we should protect and enhance our most important historic, ecological, scenic and recreational assets. Specific activities involved in the process can include: • Establishing and maintaining a South Lake Minnetonka trail system that coimccts important community destinations such as downtown Excelsior, Freeman Park and Chowens Comer. • Identifying key Lake Minnetonka vistas and public spaces, and developing tools to protect them. • Protecting greenways and open space corridors that provide critical wildlife habitat and contribute to the rural character of South Lake Minnetonka. * V. ILVrRWOOO r ..*- \ t.i Our many Ukts and natural artas enhana loo) quality tf Idf By «orfcm| ioftthtr* an insurt diat our wattr rt smircts rtmaifi don and basufulL !I^ / V . . I Vi W W ^ 7 focus on areU'mdt inUiAtwts Projects with a South Lake Minnetonka scope can be more flexible and viable than initiatives limited to our individual municipalities. Steps we can take to reinforce community-wide efforts include the following. • Working with the Metropolitan Council to create a South Lake Minnetonka housing initiative. • Convening a South Lake Minnetonka arts roundtable to explore opportunities to integrate arts activities community-wide. • Continuing the successful community recreational programs that are already bridging city boundaries. • Transforming some of our local festivals into events that embrace all South Uke Minnetonka cities. Sharing information between city newsletters and other communications materials and building on the South Lake Minnetonka identity in our local newspapers. m I > \ i - • ♦. (ommuniiy ertoti in J tdttxaM ihe S«*ilh laU Hmn«ionka area including all coimnuniiici m Mine (citbiations»« un iunlon* out shared identity w» can build on our trail tyuem to btitcr connect ioulh Ukc Hinnetonka commumtm loud! Other, and to key destinations. fro\ndi>uH^otnd>iuMuki^sarvi£M There is a strong desire to achieve high service levels in South Lake Minnetonka without raising taxes. Collaboration offers new opportunities to improve services by avoiding waste and duplication of efforts. Activities involved in achieving better services include; • Conducting city-wide reviews of areas where collaboration could improve the delivery of services. • Working with the planning commission and city staff to develop complementary, cross- jurisdictional land use pLins. • Continuing and expanding the collaboration of South Lake Minnetonka public works departments and public safety districts. • Exploring new ideas such as a South Lake Minnetonka transit service and a new librar>-. ^mott comnuKiiy'eHluuuUtj redet/tU^sMtd From downtown Excelsior to neighborhood commercial areas, business development has a big impact on our quality of life. Commercial ateas can detract from our conin 'ies or be attractive places where people can gaihc; Ways to enhance our communities ough re ’evel- opment include; •Collaborating on improvements to downtown Excelsior that directly serve the entire South Lake Minnetonka area. .Identifying key commercial crossroads where redevelopment could enhance housing diversity, create neighborhood gathering places and strengthen the small town identity of South Lake Minnetonka. enhancement ol (omrr.ercial aoufOldl of en gffii oppoftunmei to fcilfill I host community joali .J11 ^ ^ as a :ial r be Ways vcl- town mth here icrsitv, i mth WimwA unrimnmt] ffi0r/00i TfrgtKf'iro '¥i • r f < V V' 0 ' to p-y'otect our <junlcty oj^U^O' r f 5 i !*. ' ‘-Ik-m,- :xr"r- ^4 ^ ^ V, jK*.. . t vV^.v'^ ,. '• V'-^K/?' The Brimeyer Grouf txcctmvc sEMca tM CONSULTIMC Fifty South Ninth Av Suite 101 Hopkins, MN 553* voice: (952) 945-02 fax: (952) 945-010 e-maU:brimgroup@ao web: www.brimgrou|: o Qh QJ Q< O) H winter Issue January 2003 Vol. 11, Issue The Biimeyer Group, Inc eXfCUTZVE 8CMICII TSG CONSULT!NO Fifty South Ninth Avenue Suite 101 Hopkins, MN 55343 voice: (952) 945-0246 fax: (952) 945-0102 e-mail:brimgroup(§aol.com web: www.brimgroup.com o O) Pi H Winter Issue January 2003 Vol. 11, Issue 1 Elected? ...NowWhat? by James Brimeyer You have just been elected to serv'e on a City Council or County Board. Your sup porters believed in you and backed you all the way. You are elated to have been selected by your fellow citizens to repre sent them in local government. But the euphoria can soon wear off as you realize you have gone from "interested citizen" to someone who is suddenly expected to be knowledgeable about a variety of complex issues and situations. It's time to get to know the job. There is no textbook or crash course to learning this new job of public service which can seem ovenvhelming at times. 1 would like to offer some pointers from my years of experience on both sides of the board f^ble. Required Information It is important to understand the legal framework under which you will operate. • The State Statutes or Charter will desig nate the form of government for your city or county. • Investigate the government structure, i.e., the role of the Mayor or Board Chair; CEO as Manager, Administrator, or Clerk. Also learn the reporting rela tionships of staff within the organization. • Become familiar with the current budget and/or the proposed budget. Strive to gain a w’orking understanding of the underlying issues. Government finance can be very confusing. Try to obtain the information in a balance sheet format and learn how the monthly statements are presented. • Gain an understanding of the format and procedures for the Council or Board meetings. Learn the regulations of the Open Meeting Law Useful Information Getting historical info/WiWiWt l?ftf^Wf?k- ground data can clarify policy issues. • Meet with fellow elected colleagues - both veterans and rookies. Get to know them and their agenda — why do they serve on the Council/Board. • Visit with the CEO to determine their role and the role of the Board/Council and staff. • Ask to meet with each Department Head for purposes of understanding their respective operations and the needs of their departments. • Stay in touch with your colleagues, the CEO, the staff (through the CEO), and your constituents. Advertise your e-mail address, your phone contacts, or any other commu nication method that would encourage people to contact you. Developing Your Style A guide for good decision making. • Develop a process to help you assess the merits of a proposed policy. Know hovN ’ to measure results and outcomes to determine the desired impact of the policy. • Take a visionary' approach. Be goal oriented, take some risks and put no limits on y'our ideas. • Stay attuned to trends and social changes and the changing expectations of your constituents. Become a member of the World Future Society. Subscribe to Futurist and Governing magazines. • There are a number of books on lead ership, organizations and management. There are three I suggest: Boards That Make a Difference by John Carver, V\7ic) Mc>ved My Cheese by Spencer Johnson, and Good to Great by Jim Collins. And finally ... Always ask yourself — "In 5-10 years, what will my successors say about the job 1 did while 1 was in office?" 1 i The Brimeyer Group, Inc. KXtCUTIVE ItMCN TM CONfULTIM Fifty South Ninth Avenue ' Suite lUl Hopkins, MN 55343 (952) 945-0246 Elected? ...NowWhat? Route: ___Colleagues File in notebook ' 0 * : * Mayor and City Council City of Orono P. O Box 66 CryiulBay, MN 35323 The Brimeyer Group Assignments Receni/Cunrent: • Swift and Yellow Medicine Counties, Nt\—• County Engineer • City of Austin, MN— City Adminl'trater • City of Dundas, MN— City Administrator •City of S. St. Paul, MN— City Administrator • Steele County, MN— Assistant Financial Director, IXiention Center • Cit}» of Mound, MN— Chief of Police • Al.F - Ambulance Si*rvices— Ambulance Administrator Representative Searches: • Lily of SIvvpv Eye, MN— Community Development Director • City i>f Fergus Falls, MN— Project 21XX) Directi'r • Rice County. MN— County Adnunrstralor • Citv i>f MiKirhead, NLN—# City .M.inagt ‘r • City I'f Ni'rtWicld, .\L\— City Admini>trjtur • Cit; ol Allvrl Lea, M\'— 1 lou>ing Authority Director • Rio* Cavk VVatersIkxl Dbtiict- Di>trict Administrator • West Meta' Fire District- Fire Chief • City of hrcKikings, SD— City .\lan.igcr Trend Tracking Weak Signals The column for newly elected officials can also be useful for veteran officials. Awareness of trends and changes is a critical clement ir decision making. How to proce.ss potential changes is important. A recent article in the fn/nnsf magazine disatsses Comple.x Adaptive Systems (CAS). There are five characteristics of this system. 1. Small changes may be indicators of larger things to come. 2. The necessity to be adaptive and employ non-linear thinking. 3. Changes are influenced by "determin istic prtKesses" - not random events - and are often governed by a simple set of rules that imply a need tor order. 4. Systems can Iv incredibly complex wliich creates a broad variety of possibilities. 5. While short term predictability is possible, we must employ a discipline to examine long term implications. Forecasters and individu.ils in policy making roles must deliberately look for small events that have the potential to make big differences. Weak signals are usually dismissed as inconsequential or o' -iired by other irrelevant factors. There are a mvriad of illustrations to # demonstrate the relevance of this model, e.g., the use of personal computers did not come from an existing market. As^^istance from TBG The following are important tools in The Brimeyer Group ’s consulting work with cities, counties, school boards, and non-profits. Governance Model This model provides a process, even a dis cipline, of decision maldng to help the Board define issues and focus on desirable results, it helps the CEO and staff by providing a method to identify the issues, consider the options and develop recom mendations that meet the organization's mission. It also assists the Board in generating a powerful mission statement that includes rosults terminology, succinct language, and that is recognized and accepted both in the community and within the organization. Goal Setting Strategic Planning .Assists Boards and Councils responsible for policy development in as'^essing their constituencies' needs, examining organiza tional strengths and weaknesses, establish ing priorities and developing slrategio and action plans to meet the expectations of their stakeholders. Team Building Involves employees, supervisors and man agers in a process that fosters a sense of trust, cooperation, and loyalty to each other and to the organization's goals and objectives. It is designed to e.xamine indi vidual behavior and motivation to action.