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Home My WebLink About02-14-2022 Council PacketAgenda Council Meeting Monday, February 14, 2022 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of January 24, 2022 2. Council Work Session Minutes of January 24, 2022 3. Claims/Bills 4. Approval of Rental License 5. Authorization to Pay for 2020 Street Maintenance Project (20-001) – Pay Request No. 5 – Final 6. Approve Rehabilitation of Lift Station 3 (3400 East Lake Street) and Lift Station 11 (1813 Fagerness Point Road) 7. Approval to Hire Part-Time Clubhouse Manager & Events Coordinator 8. Appointment of 2022 Seasonal Employees 9. Approval of Crystal Bay Park Playground Updates 10. Approval to Hire Public Works Administrative Assistant 11. LA21-000071 – Paul Taunton, 3600 Ivy Place, Conditional Use Permit – Resolution No. 7249 Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Finance Report Community Development Report 12. LA21-000074 – City of Orono Text Amendment Related to Park Dedication and Summary Ordinance of Same - Ordinance No. 268, Third Series and Summary Ordinance No. 269, Third Series City Attorney Report City Administrator/Engineer Report 13. 2021 Department Review/ Annual Report Mayor/Council Report Agenda Council Meeting Monday, February 14, 2022 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us Closed Session The meeting will be closed as permitted by §13D.05, Subd. 3(a), to evaluate the performance of the City Administrator Adjournment Upcoming Events 2022 02-21-2022 Offices Closed – Official Holiday 02-22-2022 Planning Commission Meeting, Monday, 6:00 p.m. (Dennis Walsh) 02-28-2022 City Council Work Session, Monday, 5:00 p.m. 02-28-2022 City Council Meeting, Monday, 6:00 p.m. 03-07-2022 Parks Commission Work Session, Monday, 6:00 p.m. 03-14-2022 City Council Work Session, Monday, 5:00 p.m. 03-14-2022 City Council Meeting, Monday, 6:00 p.m. 03-21-2022 Planning Commission Meeting, Monday, 6:00 p.m. (Richard F. Crosby II) 03-28-2022 City Council Work Session, Monday, 5:00 p.m. 03-28-2022 City Council Meeting, Monday, 6:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 24, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 5 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Matt Johnson, Aaron Printup, Richard Crosby III, and Victoria Seals. Representing Staff were City Administrator/Engineer Adam Edwards and Finance Director Ron Olson. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF JANUARY 10, 2022 2. COUNCIL WORK SESSION MINUTES OF JANUARY 10, 2022 3. CLAIMS/BILLS 4. APPROVAL OF 2022 TOBACCO LICENSES 5. APPROVAL OF RENTAL LICENSES 6. APPROVAL OF ONE-DAY GAMBLING LICENSE FOR URBAN BOATBUILDERS – RESOLUTION NO. 7245 7. APPROVAL TO HIRE RESOURCE MANAGEMENT TECHNICIAN 8. 2022 ENGINEERING AND DESIGN SUPPORT APPROVAL 9. APPROVAL OF SPRING LOAD RESTRICTIONS – RESOLUTION NO. 7246 10. APPROVAL TO PURCHASE TEE-MOWER 11. AUTHORIZATION FOR NUMBER OF SIGNATURES ON CHECKS 12. LA21-000069 – JEFF HOXIE, HOXIE HOMES O/B/O WILLIAM & ALENA SWANSON, 4635 TONKAVIEW LANE, VARIANCE AND ROW ENCROACHMENT AGREEMENT – RESOLUTION NO. 7247 13. LA20-000001 – NEIL WEBER O/B/O ORONO APARTMENTS LLC, 2475 KELLEY PARKWAY, EXTENSION OF APPROVAL FINAL MASTER DEVELOPMENT PLAN – RESOLUTION NO. 7248 Crosby moved, Printup seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 24, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 5 PUBLIC COMMENTS There were no public comments. Mayor Walsh took a moment to speak about the most recent Planning Commission meeting, noting many people came and spoke, some very graciously and others throwing out some aspersions and things that were not true. He clarified the City posts all notices 10 days ahead of time in the paper, people can sign up on ListServe for notifications, and the final agenda comes out 3-4 days in advance. Mayor Walsh appreciates the enthusiasm of the people but stated when a person says no one else gets to talk because they are not in communist Russia it diminishes things that person would say after that. When one aligns themselves with people who cast aspersions and make things up, such as a person who spoke about Big Woods and Bederwood…he said they all know that Bederwood was not big woods 50 years ago but was a field, although it is not as good of a story without piping it up and creating a Go Fund Me page. Mayor Walsh quoted a saying, “Idle hands are the devil’s workshop.” He would say that idle lands are the same problem, noting Lurton Park was idle land several years ago and the City went to the family who graciously donated the land and asked if they could create a dog park. The family wanted to see the land used and gave permission, the City built fences, structures, worked with the neighbors and now it is probably one of the best dog parks in the suburbs. Mayor Walsh stated that if any Council in the future wanted to sell land and raise money and revenue, they can sell any of the land the City owns and there is nothing the current Council can put in place that couldn’t be changed with a vote. He thinks the best park land that the City has will not be the idle park land. Philosophically, this Council has been very consistent over the last 7-8 years and they have reconstituted the Park Commission who have done a fabulous job and have gone through many of the City’s parks to add to them and make them better. Mayor Walsh explained they just went through a $500,000 renovation at Bederwood Park, redoing fields, adding lacrosse fields, and noted by definition of those who were here before [at the Planning Commission meeting] it benefits only a small number of people and the City should not do that. He stated again that idle lands do not do anyone good and they have always wanted all parks to have as much going on as possible, with all of the sports, and they would love to have those sports happen within the City rather than driving to practice in other cities. Mayor Walsh shared that when he and Mr. Printup were on a previous Council, the late Mr. Dayton had land he was selling to a developer which had a beautiful, open field area. Mr. Dayton put in his will that he wanted to preserve all the grasslands and Mayor McMillan wanted to preserve the big woods but not the fields so she allowed a house to be built into the fields. Mayor Walsh noted the only people who were fighting for the Dayton family at that point were Mayor Walsh and Mr. Printup and that was because it was in Mr. Dayton’s will. Mayor Walsh asked where was everyone then? They were nowhere to be found. He noted this was eventually passed and they haven’t heard a word since. Mayor Walsh clarified the City Council is about taking care of the parks and making them as useful to as many people as possible. He reiterated that no one is giving away a park and that everyone deserves to be heard without being disparaged because no one deserves to be told that they do not have a say. He stated the City Council will always hear everyone and will continue to do so, which is why all of the people were allowed to be heard at the Planning Commission meeting. He noted they also received many letters in support of the project and the City Council’s job is to sort it out and do what they believe is the best thing for the City, especially upon lands that have no restrictions. Seals noted it was very apparent the previous week that the conversation was being held on social media and said that is frustrating because many residents were upset by misinformation. She would like to form MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 24, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 5 a committee to take back the conversation and get some facts out there. She noted the park is City-owned and the City should come up with a plan for the park. She would like the committee to be comprised of the Park Commission, Planning Commission, Seals herself as the Park liaison, and Staff to look at Summit Beach Park and get into the meat-and-potatoes and decide what they want to do. Seals clarified that the job of the government, at least this City Council, is not to censor people from making requests. While people did not want to hear the request, Seals thinks it is good that it came out so people can see what it looks like. She noted if people only rely on social media and Facebook without reaching out to the City, they will not get the entire story or education on the matter. She does not have a special interest in Summit Beach Park and noted the community is fortunate to have 24 parks and a lot of acreage to enjoy. She mentioned Lake View Golf Course, which was not City-owned, was not being used, and is now gone. The job of the City is to make parks more accessible to more people so they will stay that way. Crosby would like to have discussion during a work session, noting it is important to get kids out of the house and the job of this Council is to take the parks, improve upon them, and get people out and using the parks so that one day they will not be barren land that is consumed by something else. He shared that the positive things that happen at the park will envelope the negative things. He thinks the Park Commission have been wonderful and passionate. Johnson watched the Planning Commission meeting live and thought the conversation was embarrassing with the clapping and antics and stated that is not how one exchanges ideas and opposite opinions. He noted when things like this come forward, it is clear that people do not understand the process. He clarified that nothing was getting pushed through, it was typical notice, then on to the Planning Commission and City Council and it has not come before either party at this point. In his mind, this does not deserve a committee because there is not a proposal in front of them as it was just a conversation to see what the City was interested in doing, including finding ways through public-private partnerships to make shared spaces more usable; Johnson is a supporter of that concept. He is in favor of people bringing ideas, giving feedback, involving the public, and seeing where it goes and they do not have to form a committee every time someone objects to an issue. Edwards clarified the Park Commission sends out a list of their goals for the year and they finished the list at the last work session and will vote at the February session. The Commission also establishes sub- committees to focus on particular issues or parks. He suggested getting the Park Commission at a City Council work session to share their list and the City Council can then give some guidance and direction. Printup agrees with getting things back on the rails and having transparency. Seals moved, Crosby seconded, to create a committee comprised of Councilmember Seals, Park Commissioner Rick Carter, Park Commission Chair Brian Roath, Planning Commissioner Mark McCutcheon, and City Administrator Adam Edwards to look into the Summit Beach Park project objectives, come up with an overarching plan, and bring the results and recommendation back before the City Council. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 24, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 5 PRESENTATION 14. AUDITOR’S PRESENTATION Andy Berg from Abdo, Eick, and Meyers introduced the presentation on the 2020 Financial Statement Audit. He noted it was a clean report and there are no findings to report for the 2020 audit. Tyler See of Abdo, Eick, and Meyers shared slides on screen showing the General Fund balances, budget- to-actual, revenues by type, expenditures by type, special revenue fund balances, debt service funds, capital projects fund balances, internal service funds, water funds, and other funds. Key performance indicators include Orono’s tax rate which has been steady at about 16% from 2017 to 2020 and was below average compared with Class 4 cities in Hennepin County. Tax per capita has been in line with other cities in Hennepin County over the past four years. Mr. See noted debt per capita has been decreasing and is below the average of other cities the size of Orono within the County. He shared that Orono’s expenditures per capita and capital expense are a bit above average of other Class 4 cities and the County. CITY ADMINISTRATOR/ENGINEER REPORT Edwards had nothing to report. FINANCE DIRECTOR REPORT Finance Director Olson noted he had his review earlier in the day. MAYOR/COUNCIL REPORT Seals just returned from Virginia and watched the Planning Commission meeting in New York City which was interesting. She reiterated to the residents of Orono: reach out to the City Council with questions rather than relying on social media. Printup shared the Dakota Trail has been extremely busy and that is good to see as people are being active. He noted regarding the Planning Commission meeting that people get passionate and that is okay because City government is here to listen. Crosby agreed with Seals that the public should not get their information from social media. He encouraged the public if they have questions or concerns to email the City Councilmembers and please include their phone number so discussions can be had and both sides can be heard. Crosby asked people to have a full discussion on what the project is and to have better knowledge of it before they blast an opinion or are afraid of something happening. He clarified the project was not even before the City Council yet and feels people jumped the gun, although it is great to see people engaged and part of the process. He noted everyone on the Council knows that they work for all citizens of Orono and will work to come up with the best ideas and collaborate. He clarified that these parks will not be stagnant places but will be used and enjoyed by children, as that is the vision. Johnson thinks the Planning Commission did a good job with the meeting, noting they had a skeleton crew. He agrees that the City wants the passion and the people, and stated he learned a lot about the history of the Dayton family and what they were trying to do. He wants all of the information to come MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 24, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 5 MAYOR/COUNCIL REPORT – Continued forward but noted they have a choice as to how that information comes forward, which is what he objected to at the meeting. Mayor Walsh noted the Planning Commission terms come up in March for the Chair. He noted the Council has decided over the last few years to give everyone a chance at the role because it is a different view of things to run the meeting. Seals and Mayor Walsh spoke with Commissioner McCutcheon about accepting the role of Chair and he is willing to take on the role. Mayor Walsh said current Chair Scott Kirchner has done a good job and he is looking forward to continuing his time on the Planning Commission. Walsh moved, Crosby seconded, to appoint Mark McCutcheon as Planning Commission Chair starting in April, appoint Scott Kirchner as Vice Chairman starting in April, and appoint Jon Ressler as an alternate Chair starting in April. VOTE: Ayes 5, Nays 0. Printup noted this Saturday is the polar plunge for the Special Olympics and he would be participating along with the Police Chief and a representative from the Fire Department. ADJOURNMENT Johnson moved, Seals seconded, to adjourn the meeting at 6:57 p.m. VOTE: Ayes 5, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Orono City Council Work Session Minutes Monday, January 24, 2022 Council Chambers 5:00 p.m. Page 1 of 2 PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Aaron Printup, Victoria Seals, and Matt Johnson. Staff members present were City Administrator/Engineer Adam Edwards, Community Development Director Jeremy Barnhart, Finance Director Ron Olson, and City Clerk Anna Carlson. 1. Community Development Update a. Navarre Parking Lot Community Development Director Jeremy Barnhart gave an update regarding the Navarre Parking lot project. He discussed the draft design for the project which displayed locations for drop off and pick up for students, loading areas for businesses, trail parking, and bus access. There was discussion about how the directional path for parking lot traffic flow, additions of signs, designating of spaces for loading zones and questions were asked about the location of the property lines shown on the layout design. Barnhart noted that input received tonight will be added to the design and he will meet with the engineer and bring back the final draft to the Council for approval at future meeting. b. Big Island Dock Barnhart gave an update about the Big Island dock. He noted the city is proposing a dock with two boat storage areas that would go into the lake. Johnson mentioned that the city should add a length restriction for boats. Barnhart noted that a width restriction may also be considered for the boat. There was discussion about the placement for the boat storage. The Council agreed that boat storage could be on both sides of the dock. The Council also agreed that the dock should accommodate space for 24-26 foot length spaces on each side or two 21 feet spaces on one side. Barnhart will check with the LMCD Representative, Richie Anderson for more information about those requirements. 2. Update on Long Lake Utility Agreement City Administrator/Engineer gave a verbal update about the Long Lake Utility Agreement. The city received a response and draft agreement from Long Lake. The City has requested the agreement be revised to reflect a consolidation, and a meeting will be scheduled to begin discussions to work together to solve the issues. Orono City Council Work Session Minutes Monday, January 24, 2022 Council Chambers 5:00 p.m. Page 2 of 2 Adjourned: 5:39 p.m. CITY OF ORONO: ATTEST: ________________________________ Dennis Walsh, Mayor _________________________________ Anna Carlson, City Clerk AGENDA ITEM Prepared By: Ck Reviewed By: RJO Approved By: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 118006 to118120 and ACH transactions 2013180 to 20130193, totaling $439,721.48. 3. Noteworthy Payments. Vendor Amount Description of Payment #118020 Abdo Eick & Meyers $6,900.00 Final progress billing for the 2020 Audit. #118025 American Environmental $31,475.90 2021 Sewer Televising. #118032 Blackstone Contractors $36,478.80 Dredging Golf Course Pond. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 3 Date: February 14, 2022 Item Description: Claims/Bills Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOND TRUST SERVICES CORP 01/31/2022 118006 REF# 32920 323-47000-601 DEBT SERVICE SERIES 2016A 505,000.00 BOND TRUST SERVICES CORP 01/31/2022 118006 REF# 32920 322-47000-611 DEBT SERVICE SERIES 2016A 10,250.00 Total 118006:515,250.00 BOND TRUST SERVICES CORP 01/31/2022 118007 REF# 32718 322-47000-611 DEBT SERVICE SERIES 2014A 34,012.51 BOND TRUST SERVICES CORP 01/31/2022 118007 REF# 32718 322-47000-601 DEBT SERVICE SERIES 2014A 315,000.00 Total 118007:349,012.51 UNITED STATES POSTAL SERVI 01/31/2022 118008 2022-01 601-49400-322 01/22 UTILITY BILLS Water 318.53 UNITED STATES POSTAL SERVI 01/31/2022 118008 2022-01 602-49450-322 01/22 UTILITY BILLS Sewer 318.53 UNITED STATES POSTAL SERVI 01/31/2022 118008 2022-01 651-49910-322 01/22 UTILITY BILLS Storm Water 318.53 Total 118008:955.59 City of Wayzata\DMV 02/02/2022 118009 2022.01 # 40 701-49800-441 PW 408 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #42 701-49800-441 PW 421 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #42 701-49800-441 PW 422 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #42 701-49800-441 PW 424 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #42 701-49800-441 PW 425 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #42 701-49800-441 PW 426 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #42 701-49800-441 PW 427 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #43 701-49800-441 PW 432 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #48 701-49800-441 PW LIC. 481 RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #48 701-49800-441 PW LIC. 483 RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #61 701-49800-441 PARKS 610 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #61 701-49800-441 PARKS 612 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #711 701-49800-441 PW 711 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #71 701-49800-441 PW 422 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 #71 701-49800-441 PW 713 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01 431 701-49800-441 PW LIC. 431 RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022.01.08 #701-49800-441 PW 110 LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022-01 # 48 701-49800-441 PW 482 RETIRED LIC. RENEWAL 19.25 City of Wayzata\DMV 02/02/2022 118009 2022-01 # P 101-42400-441 PZ 111 LIC RENEWAL Building & Zoning 19.25 City of Wayzata\DMV 02/02/2022 118009 2022-01 #48 701-49800-441 PW 482 LIC RENEWAL 19.25 Total 118009:385.00 HENNEPIN COUNTY TREASUR 02/03/2022 118010 2022.02 PUB 101-45210-319 CONSULTATION Golf Course 161.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118010:161.00 DELTA DENTAL 02/04/2022 118011 RIS0003942 101-15998 DENTAL FEB 2022 3,063.82 Total 118011:3,063.82 International Union Local #49 02/04/2022 118012 01272022 101-21707 LOCAL 49 DUES - 01/2022 315.00 Total 118012:315.00 LAW ENFORCEMENT LABOR S 02/04/2022 118013 01272022 101-21707 LELS DUES - LOCAL 168 01/2022 260.00 LAW ENFORCEMENT LABOR S 02/04/2022 118013 01272022 101-21707 LELS DUES - LOCAL 40 01/2022 1,366.46 Total 118013:1,626.46 NCPERS GROUP LIFE INS.02/04/2022 118014 01272022 101-21710 PERA LIFE 01/2022 320.00 Total 118014:320.00 OPEIU - LOCAL 12 02/04/2022 118015 01272022 101-21707 UNION DUES - LOCAL 12 10/2022 583.00 Total 118015:583.00 OPTUM 02/04/2022 118016 01272022 101-21717 HSA - 01/27/2021 4,782.81 Total 118016:4,782.81 SUN LIFE FINANCIAL 02/04/2022 118017 01272022LIF 101-21710 LIFE INS- FEB/2022 1,473.08 SUN LIFE FINANCIAL 02/04/2022 118017 01272022LIF 101-15998 LIFE INS-COBRA-FEB/2022 30.00 SUN LIFE FINANCIAL 02/04/2022 118017 01272022ST 101-21714 STD-FEB/2022 828.40 Total 118017:2,331.48 THE HARTFORD 02/04/2022 118018 01272022 101-21713 LTD 01/2022 1,809.98 Total 118018:1,809.98 A 1 ELECTRIC SERVICE OF WA 02/14/2022 118019 4053 101-41900-401 FIRE PANEL AND LIGHT SWITCH INSTALL Central Services 699.28 A 1 ELECTRIC SERVICE OF WA 02/14/2022 118019 4151 101-43000-404 HEATER FOR PW MECHANICAL ROOM Public Works Department 1,122.41 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118019:1,821.69 ABDO EICK & MEYERS LLP 02/14/2022 118020 453054 101-41500-301 2020 AUDIT Finance Department 6,900.00 Total 118020:6,900.00 Advance Auto Parts 02/14/2022 118021 6974-436831 602-49450-227 ANTIFREEZE FOR GENERATOR Sewer 37.98 Total 118021:37.98 ADVANCED IMAGING SOLUTIO 02/14/2022 118022 463766410 710-49970-413 PW COPIER LEASE 1/20/20-02/20/21 126.76 Total 118022:126.76 ALLSTREAM 02/14/2022 118023 18058219 101-42110-321 PHONE SERVICE 01/23/22-02/22-22 Police Department 313.39 ALLSTREAM 02/14/2022 118023 18058219 101-41900-321 PHONE SERVICE 01/23/22-02/22-22 Central Services 438.74 ALLSTREAM 02/14/2022 118023 18058219 601-49400-321 PHONE SERVICE 01/23/22-02/22-22 Water 73.12 ALLSTREAM 02/14/2022 118023 18058219 602-49450-321 PHONE SERVICE 01/23/22-02/22-22 Sewer 167.14 ALLSTREAM 02/14/2022 118023 18058219 101-45210-321 PHONE SERVICE 01/23/22-02/22-22 Golf Course 52.24 Total 118023:1,044.63 AMAZON CAPITAL SERVICE 02/14/2022 118024 1RVQ-P3QR-101-43000-226 FIRST AID KITS/TOURNIQUETS Public Works Department 119.09 AMAZON CAPITAL SERVICE 02/14/2022 118024 1RVQ-P3QR-101-41900-221 100% COMPOSTABLE BAGS Central Services 127.90 AMAZON CAPITAL SERVICE 02/14/2022 118024 1RVQ-P3QR-701-49800-222 AIR FILTERS 67.58 Total 118024:314.57 American Environmental LLC 02/14/2022 118025 2444 602-49450-443 2021 SEWER TELEVISING Sewer 31,475.90 Total 118025:31,475.90 ANNA CARLSON 02/14/2022 118026 2022.01 236-45692-489 TUITION REIMBURSEMENT 1,200.00 Total 118026:1,200.00 ASPEN EQUIPMENT 02/14/2022 118027 10235626 701-49800-222 UNIT 426 UNDER BODY REPAIR 553.63 ASPEN EQUIPMENT 02/14/2022 118027 10235695 701-49800-221 SNOWPLOW UNDERBODY REPAIR 424 553.63 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118027:1,107.26 Aspen Mills 02/14/2022 118028 287973 101-42110-226 UNIFORMS - HENNESSY - NEW HIRE Police Department 1,319.42 Total 118028:1,319.42 Assn of Training Officers of MN 02/14/2022 118029 2022 ANN R 101-42110-433 ANNUAL MEMBERSHIP - FISCHER Police Department 250.00 Total 118029:250.00 Awards by Cindy LLC 02/14/2022 118030 5144 101-41900-221 NAME PLATE Central Services 16.92 Total 118030:16.92 Batteries + Bulbs 02/14/2022 118031 P48531127 101-41900-223 BATTERIES - OIL DISPENCER Central Services 66.58 Total 118031:66.58 Blackstone Contractors LLC 02/14/2022 118032 2022.02 APP 651-16500 21-029 GOLF COURSE POND DREDGING 36,478.80 Total 118032:36,478.80 BOLTON & MENK INC.02/14/2022 118033 0282671 440-48975-304 21-039 PW FACILITY DESIGN 6,504.50 BOLTON & MENK INC.02/14/2022 118033 0283793 602-16500 21-014 2021 SANITARY SEWER REHABILITATION 87.00 BOLTON & MENK INC.02/14/2022 118033 0283795 101-43280-304 LA20-000048 SHORELINE ESTATES Special Services 272.00 BOLTON & MENK INC.02/14/2022 118033 0283796 101-43280-304 LA21-000014 ORONO CROSSING Special Services 1,334.00 BOLTON & MENK INC.02/14/2022 118033 0283797 101-43280-304 LA20-000030 ORCHARD CREEK Special Services 612.00 BOLTON & MENK INC.02/14/2022 118033 0283799 602-49450-305 GIS MAINTENANCE SEWER Sewer 745.00 BOLTON & MENK INC.02/14/2022 118033 0283799 601-49400-305 GIS MAINTENANCE WATER Water 745.00 BOLTON & MENK INC.02/14/2022 118033 0283799 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 435.00 BOLTON & MENK INC.02/14/2022 118033 0283799 101-43170-305 GIS MAINTENANCE GENERAL Engineering 1,080.00 BOLTON & MENK INC.02/14/2022 118033 0283801 101-43050-319 GIS FOR SPRING PARK Public Works - Spring Park 625.00 BOLTON & MENK INC.02/14/2022 118033 0283802 101-43170-304 GENERAL ENGINEERING Engineering 30.00 BOLTON & MENK INC.02/14/2022 118033 0283805 602-49450-305 GIS MAINTENANCE SEWER Sewer 135.00 BOLTON & MENK INC.02/14/2022 118033 0283805 601-49400-305 GIS MAINTENANCE WATER Water 375.00 BOLTON & MENK INC.02/14/2022 118033 0283805 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 135.00 BOLTON & MENK INC.02/14/2022 118033 0283810 435-48975-304 22-001 2022 STREETS PROJECT 2,307.00 BOLTON & MENK INC.02/14/2022 118033 0283813 435-48975-304 22-001 2022 STREETS PROJECT 2,721.00 BOLTON & MENK INC.02/14/2022 118033 0283814 101-19999 21-040 NAVARRE PARKING LOT 184.00 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOLTON & MENK INC.02/14/2022 118033 0283816 601-49400-304 CELLULAR ANTENNA PERMIT REVIEW Water 1,487.50 BOLTON & MENK INC.02/14/2022 118033 0283817 601-49400-304 CELLULAR ANTENNA PERMIT REVIEW Water 1,080.00 BOLTON & MENK INC.02/14/2022 118033 0283818 601-16500 WALTERS POINT MAIN REPLACEMENT 21-022 72.50 Total 118033:20,966.50 BOYER TRUCKS INC 02/14/2022 118034 003P17156 701-49800-222 TRANS FLUSH UNIT#409 62.93 Total 118034:62.93 BROWN, JAY 02/14/2022 118035 2022.01.24 101-34420 VARIANCE REFUND 325.00 BROWN, JAY 02/14/2022 118035 2022.01.24 101-22205 ESCROW REFUND 700.00 Total 118035:1,025.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/710-49970-416 RO- BLUEBEAM INC- LICENSES 1,714.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-43000-489 BW- BLANKS USA- DOOR HANGERS Public Works Department 161.17 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-45210-437 JL- UOFM - MN CERT TREE INSPEC Golf Course 50.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-45200-223 JL- BUSHNELL- TRAIL CAMERA BIG ISLAND Parks 161.29 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-45200-441 JL- MN DEPT OF AG- APP LIC Parks 10.22 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-433 CF- WESTONKA CC MEMBERSHIP Police Department 100.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-439 CF- HOLIDAY- FOOD Police Department 24.86 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-439 CF- SURFSIDE BAR AND GRILL LUNCH MTG Police Department 16.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-240 CF- TARGET -CVS- EPIN Police Department 335.93 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42400-402 CF- DOGE OF BURNSVILLE- BATTERY #265 Building & Zoning 416.73 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-221 CF- CVS PHARMACY- EPIN Police Department 219.99 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-439 CHIEF/CF- NARROWS SALOON- LUNCH MTG Police Department 42.67 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-433 CHIEF/CF- FBI NAA Police Department 110.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-433 CHIEF/CF- IACP 1 YR SUBSCR Police Department 190.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42110-311 CHIEF/CF APPLE.COM - YRLY SUBSCRIPT Police Department 21.49 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42400-437 JB- SENSIBLE LAND USE TRAINING Building & Zoning 58.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42400-437 JB- AMAZON- BOOKS- NICOLE Building & Zoning 300.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42400-208 JB- AMAZON- BOOKS- NICOLE Building & Zoning 120.43 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42400-208 JB- INTL CODE COUNCIL- BOOKS- NICOLE Building & Zoning 452.50 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-42400-437 JB- UOFM- TRAINING- NICOLE Building & Zoning 290.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/601-49400-221 DK- ARKON.COM - MOUNT FOR IPAD PW TRK Water 28.95 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/710-49970-416 DK- LIQUID FILES- SOFTWARE 99.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-41110-439 AC- POTBELLY - CC MTG Mayor & Council 116.62 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-41110-439 AC- HARVEST MOON- CC MTG Mayor & Council 10.98 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-43270-444 AC- AMAZON- ORG BAGS Recycling Pick-up Program 65.54 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-43270-444 AC- AMAZON- ORG BAGS Recycling Pick-up Program 67.69 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-41110-439 AE- SAN PANCHO - LUNCH MTG Mayor & Council 108.12 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/101-41300-433 AE- CEAM - 2022 MEMBERSHIP FEES Administration 375.00 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/701-49800-222 BW - AMAZON- HEADLAMP SWITCH #409 28.95 CARDMEMBER SERVICE 02/14/2022 118036 12/22/21-01/710-49970-416 FEES CHARGED LIQUID FILES 1.98 Total 118036:5,698.11 CARGILL SALT 02/14/2022 118037 2906854545 101-43000-224 TREATED ROAD SALT Public Works Department 22,412.18 Total 118037:22,412.18 Carmen Bay Lake Improvement D 02/14/2022 118038 2nd half 2021 239-25694-489 2ND HALF CBLID PAYMENT 16,537.49 Total 118038:16,537.49 CECE S SIGNS 02/14/2022 118039 8931 701-49800-222 GRAPHICS FOR 112 100.00 Total 118039:100.00 CENTERPOINT ENERGY MAIN 02/14/2022 118040 01/20/2022-0 602-49450-381 GAS SERVICE 1320 SHORELINE 1/20/22-2/20/22 Sewer 23.12 CENTERPOINT ENERGY MAIN 02/14/2022 118040 01/20/22-02/602-49450-381 2922 CASCO POINT 12/29-01/20 Sewer 13.65 CENTERPOINT ENERGY MAIN 02/14/2022 118040 01/20/22-02/602-49450-381 GAS SERVICE 12/21/21-01/20/22 Sewer 34.20 CENTERPOINT ENERGY MAIN 02/14/2022 118040 12/21/21-01/601-49400-381 GAS SERVICE 12/21-01/20/22 Water 1,707.75 CENTERPOINT ENERGY MAIN 02/14/2022 118040 12/21/21-01/602-49450-381 GAS SERVICE 12/21-01/20/22 Sewer 1,412.64 CENTERPOINT ENERGY MAIN 02/14/2022 118040 12/21/21-01/101-41900-381 GAS SERVICE 12/21-01/20/22 Central Services 3,084.82 CENTERPOINT ENERGY MAIN 02/14/2022 118040 12/21/21-01/101-42110-381 GAS SERVICE 12/21-01/20/22 Police Department 993.05 CENTERPOINT ENERGY MAIN 02/14/2022 118040 12/21/21-01/101-45210-381 GAS SERVICE 12/21-01/20/22 Golf Course 476.54 CENTERPOINT ENERGY MAIN 02/14/2022 118040 2022.01 340 602-49450-381 GAS SERVICE 11/24/21-12/21/21 Sewer 73.01 CENTERPOINT ENERGY MAIN 02/14/2022 118040 3001069872 602-16500 GENERATOR INSTALL 2922 CASCO 2,022.00 Total 118040:9,840.78 Century Link 02/14/2022 118041 2022-01 GC 101-45210-321 GC PHONE/INTERNET 01/19-22- 2/18/22 Golf Course 229.04 Total 118041:229.04 CERTIFIED CRIME FIGHTER 02/14/2022 118042 ORONO-PD-101-42110-319 ANNUAL SUBSCRIPTION 2022 Police Department 2,232.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118042:2,232.00 CHAMPLIN, JUDSON 02/14/2022 118043 2022.01 CHA 999-10015 UB REFUND - 2643 THOROUGHBRED LN 526.68 Total 118043:526.68 CHUNKS LAKESHORE AUTO 02/14/2022 118044 0018000 101-42110-402 2019 SQUAD TIRE ISSUES Police Department 114.16 CHUNKS LAKESHORE AUTO 02/14/2022 118044 0018025 101-42110-402 2021 SQUAD OIL CHANGE Police Department 48.62 CHUNKS LAKESHORE AUTO 02/14/2022 118044 0018061 101-42110-402 267 SERVICE - TIRE ROTATION/OIL CHANGE Police Department 83.09 CHUNKS LAKESHORE AUTO 02/14/2022 118044 0018072 101-42110-402 OIL CHANGE/ TIRE ROTATION #259 Police Department 82.82 CHUNKS LAKESHORE AUTO 02/14/2022 118044 0018079 101-42110-402 OIL CHANGE/TIRE ROTATION/NEW BATTERY #2 Police Department 311.01 Total 118044:639.70 CITY OF MINNETONKA BEACH 02/14/2022 118045 09/28/2021-1 602-49450-387 SEWER SERVICE - 4TH QTR 2021 Sewer 164.00 Total 118045:164.00 City of Orono Utilities 02/14/2022 118046 2022.01 101-41900-382 JAN 2022 UB CH & PD Central Services 82.22 City of Orono Utilities 02/14/2022 118046 2022.01 101-42110-382 JAN 2022 UB CH & PD Police Department 82.22 City of Orono Utilities 02/14/2022 118046 2022.01 PW 101-41900-382 JAN 2022 UB- PW Central Services 133.32 City of Orono Utilities 02/14/2022 118046 2022.01 USP 101-41900-382 JAN 2022 UB - PO Central Services 84.72 City of Orono Utilities 02/14/2022 118046 2022.01 WT 601-49400-382 JAN 2022 UB - WTP Water 145.70 Total 118046:528.18 CITY OF WAYZATA 02/14/2022 118047 JAN 2022 W 601-49400-387 JAN 2022 WATER Water 2,475.50 CITY OF WAYZATA 02/14/2022 118047 JAN 2022 W 602-49450-387 JAN 2022 SEWER Sewer 5,154.30 Total 118047:7,629.80 City of Wayzata\DMV 02/14/2022 118048 2022.01 #20 101-42110-441 PD LIC RENEWAL 2007 TRAILER Police Department 19.25 Total 118048:19.25 CITYVIEW PLUMBING & HEATIN 02/14/2022 118049 119274401 601-49400-405 SOUTH WATER PLANT PLUMBING REPAIRS Water 1,143.74 Total 118049:1,143.74 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount DOG WASTE DEPOT 02/14/2022 118050 451122 101-45200-223 DOG WASTE ROLL BAGS-LURTON Parks 1,448.04 Total 118050:1,448.04 EARL F ANDERSON & ASSOC 02/14/2022 118051 0128799-IN 101-43000-224 SIGNS Public Works Department 120.30 Total 118051:120.30 ECM PUBLISHERS INC 02/14/2022 118052 863990 101-42400-340 ORD 262 Building & Zoning 32.78 ECM PUBLISHERS INC 02/14/2022 118052 872330 101-45210-340 NEWSPAPER AD Golf Course 192.00 ECM PUBLISHERS INC 02/14/2022 118052 873104 435-48975-352 2022 STREET IMP BID ADV 147.41 ECM PUBLISHERS INC 02/14/2022 118052 873228 101-45210-340 AD PRINTING SEASONAL GC Golf Course 120.00 Total 118052:492.19 EHLERS AND ASSOCIATES INC 02/14/2022 118053 89614 321-47000-319 2021 CONTINUING DISCLOSURE 2,800.00 Total 118053:2,800.00 EXPRESS EMPLOYMENT PROF 02/14/2022 118054 26615134 101-41300-319 TEMP - EMP DEVELOPMENT EVENT Administration 62.00 Total 118054:62.00 FASTENAL 02/14/2022 118055 MNPLY1333 101-43000-226 WINTER GLOVES(PPE)Public Works Department 127.80 FASTENAL 02/14/2022 118055 MNPLY1334 101-43000-226 GLOVES FOR BRANDON TO WORK IN Public Works Department 55.80 Total 118055:183.60 FAUL PSYCHOLOGICAL 02/14/2022 118056 1013 101-42110-319 PSYCH TESTING - WIEBUSCH Police Department 650.00 Total 118056:650.00 FERGUSON WATERWORKS #25 02/14/2022 118057 0487858 601-49400-227 METERS FOR ORONO CROSSING Water 11,841.89 Total 118057:11,841.89 FSSolutions 02/14/2022 118058 FL00492365 101-41900-489 2022-ANNUAL SUBSCRIPTION FEE Central Services 500.00 Total 118058:500.00 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount G&H Distributing & Supply Inc 02/14/2022 118059 00158142 701-49800-222 PARTS FOR #426 REPAIRS 224.48 Total 118059:224.48 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-528827 701-49800-221 AUTO MAINTENANCE TRK 111 27.92 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-529119 701-49800-222 REPAIR PARTS FOR #431 285.11 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-529327 701-49800-222 WIPERS #431 34.28 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-529354 701-49800-222 DIESEL DEEPCLEAN IN #431 70.49 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-529705 101-43000-212 CLEANING SUPPLIES 426 Public Works Department 16.98 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530221 701-49800-222 REPAIR PARTS FOR #431 99.94 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530228 701-49800-222 REPAIR PARTS FOR #431 10.78 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530297 701-49800-222 REPAIR PARTS FOR #431 70.99 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530327 701-49800-222 REPAIR PARTS FOR #431 141.58 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530345 701-49800-222 REPAIR PARTS FOR #431 52.42- GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530359 701-49800-222 REPAIR PARTS FOR #431 108.78 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530436 701-49800-222 REPAIR PARTS FOR #431 6.43 GENUINE PARTS COMPANY/NA 02/14/2022 118060 3270-530449 701-49800-222 OIL CHANGE #112 34.53 Total 118060:855.39 GOPHER ACE 02/14/2022 118061 009621/1 101-43000-224 HARDWARE FOR SHOP Public Works Department 12.30 GOPHER ACE 02/14/2022 118061 9511/1 701-49800-221 HARDWARE TO INSTALL FIRST AID KITS IN TRU 44.56 GOPHER ACE 02/14/2022 118061 9548/1 101-43000-226 CHAPS (PPE)Public Works Department 98.99 GOPHER ACE 02/14/2022 118061 9589/1 101-43000-224 HARDWARE Public Works Department 11.94 GOPHER ACE 02/14/2022 118061 9609/1 101-43000-224 HARDWARE Public Works Department .99 Total 118061:168.78 GOPHER STATE ONE CALL 02/14/2022 118062 2010653 601-49400-489 LOCATES Water 89.10 Total 118062:89.10 GRAFIX SHOPPE 02/14/2022 118063 142898 101-42110-550 SETUPS UNIT #269 NEW SQUAD Police Department 790.00 Total 118063:790.00 Hennepin County Accounts Recei 02/14/2022 118064 1000177960 602-49450-441 HCRRA LEASE Sewer 381.11 Total 118064:381.11 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount HENNEPIN COUNTY INFOR TE 02/14/2022 118065 1000178639 101-42110-414 RADIO LEASE Police Department 2,570.64 HENNEPIN COUNTY INFOR TE 02/14/2022 118065 1000178662 101-42110-414 RADIOS - COUNTY FEE Police Department 283.14 Total 118065:2,853.78 Hennepin County Public Works G 02/14/2022 118066 1000177960 602-49450-441 HCRRA LEASE 10/14/20-9/30/2021 Sewer 381.11 Total 118066:381.11 HENNEPIN COUNTY SHERIFF 02/14/2022 118067 1000178745 101-41600-309 BOOKING FEES - MOUND Law/Legal Services 340.29 Total 118067:340.29 HOME DEPOT CREDIT SERVIC 02/14/2022 118068 8014689 101-43050-489 SP - BASMENT SUPPLIES Public Works - Spring Park 96.34 HOME DEPOT CREDIT SERVIC 02/14/2022 118068 8014689 101-43000-240 TOOLS DJ& ADAM Public Works Department 191.07 HOME DEPOT CREDIT SERVIC 02/14/2022 118068 8014689 101-41900-404 PICNIC TABLE REPAIRS Central Services 163.34 Total 118068:450.75 Hoss Plumbing LLC 02/14/2022 118069 2021-06556 101-42110-404 PD LUNCH RM - FILTER REPLMT Police Department 289.00 Total 118069:289.00 HOTSYMINNESOTA.COM 02/14/2022 118070 11977 701-49800-222 TRUCK WASH SOAP 546.68 Total 118070:546.68 JUMPPANEN, BARBARA 02/14/2022 118071 2022.01.24 101-32510 BUILDING PERMIT APPLICATION ERROR 150.00 JUMPPANEN, BARBARA 02/14/2022 118071 2022.01.24 101-22205 BUILDING PERMIT APPLICATION ERROR 700.00 Total 118071:850.00 LAKE MTKA CONSERVATION DI 02/14/2022 118072 2022Q1ORO 651-49910-433 1ST QTR 2022 LEVY PMT Storm Water 12,018.25 Total 118072:12,018.25 LEAGUE OF MN CITIES 02/14/2022 118073 358910 101-45210-437 TRAINING Golf Course 20.00 Total 118073:20.00 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LEOWEBPROTECT.com 02/14/2022 118074 3347 101-42110-433 SUBSCRIPTION Police Department 143.06 Total 118074:143.06 LOGIS 02/14/2022 118075 51399 101-42110-575 SYSTEM DEVELOPMENT Police Department 9,125.00 LOGIS 02/14/2022 118075 51434 710-49970-401 NETWORK WELLNESS 2,585.00 LOGIS 02/14/2022 118075 51470 101-42110-310 POLICE RECORDS 01/2022 Police Department 7,807.00 LOGIS 02/14/2022 118075 51470 710-49970-329 INTERNET 1/22 572.00 LOGIS 02/14/2022 118075 51470 710-49970-311 HOSTED BACKUP 1/22 1,208.00 LOGIS 02/14/2022 118075 51470 710-49970-311 HOSTED SERVERS 1/22 1,332.00 LOGIS 02/14/2022 118075 51470 710-49970-311 HOSTED COMPLIANCE ARCHIVE 1/22 516.00 LOGIS 02/14/2022 118075 51470 101-42110-311 HOSTED WATCHGAURD 1/22 Police Department 167.00 LOGIS 02/14/2022 118075 51532 710-49970-221 WSUS ERRORS 218.75 LOGIS 02/14/2022 118075 51565 710-49970-416 VMWARE RENEWAL 617.14 LOGIS 02/14/2022 118075 51629 101-42110-310 POLICE RECORDS 2/22 Police Department 7,807.00 LOGIS 02/14/2022 118075 51629 710-49970-311 HOSTED BACKUP 2/22 1,208.00 LOGIS 02/14/2022 118075 51629 710-49970-311 HOSTED SERVERS 2/22 1,332.00 LOGIS 02/14/2022 118075 51629 710-49970-311 HOSTED COMPLIANCE ARCHIVE 2/22 516.00 LOGIS 02/14/2022 118075 51629 710-49970-311 HOSTED WATCHGAURD 2/22 167.00 LOGIS 02/14/2022 118075 51629 710-49970-329 INTERNET 2/22 572.00 LOGIS 02/14/2022 118075 51687 710-49970-401 Y2K22 BUG FIX 130.00 Total 118075:35,879.89 LUBE TECH ESI 02/14/2022 118076 2819890 101-43000-212 DIESEL PUMP FILLTER AND FREIGHT Public Works Department 42.56 LUBE TECH ESI 02/14/2022 118076 2819892 701-49800-221 DIESAL FUEL PUMP FILLTERS 25.56 LUBE TECH ESI 02/14/2022 118076 2820386 701-49800-212 WASHER FLUID 245.88 LUBE TECH ESI 02/14/2022 118076 2826793 701-49800-212 DEF FLUID 607.50 Total 118076:921.50 MACQUEEN EQUIPMENT 02/14/2022 118077 P38032 701-49800-221 UNIT #460 BROOMS 817.59 MACQUEEN EQUIPMENT 02/14/2022 118077 w08822X1 701-49800-222 REPAIR UNIT #713 VACTOR 761.31 Total 118077:1,578.90 MANSFIELD OIL COMPANY 02/14/2022 118078 22955858 101-42110-212 UNLEADED FUEL Police Department 3,979.65 Total 118078:3,979.65 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount METROPOLITAN COUNCIL ENVI 02/14/2022 118079 2021.12 SAC 101-20809 SAC 12/2021 19,880.00 METROPOLITAN COUNCIL ENVI 02/14/2022 118079 2021.12 SAC 101-39610 SAC 12/2021 198.80- Total 118079:19,681.20 MIELKE, JUSTIN 02/14/2022 118080 2022.01.15 701-49800-212 FUEL FOR TRK 427 100.00 Total 118080:100.00 MIKE WOCKEN 02/14/2022 118081 2022.01 101-42110-441 VEHICLE REGISTRATION Police Department 12.00 Total 118081:12.00 MINNEAPOLIS OXYGEN COMPA 02/14/2022 118082 00083704 101-43000-415 ACETYLENE, OXYGEN Public Works Department 15.78 MINNEAPOLIS OXYGEN COMPA 02/14/2022 118082 00087776 101-43000-415 ACETYLENE, OXYGEN Public Works Department 56.64 MINNEAPOLIS OXYGEN COMPA 02/14/2022 118082 00087777 101-42110-221 O2 Police Department 94.40 MINNEAPOLIS OXYGEN COMPA 02/14/2022 118082 00087778 101-42110-221 MEDICAL OXYGEN Police Department 15.78 Total 118082:182.60 MINNETONKA SPORTSMEN INC 02/14/2022 118083 2806 101-42110-433 TRAINING - PASSIVE MEMBERSHIP DUES Police Department 250.00 Total 118083:250.00 MN RURAL WATER ASSOCIATI 02/14/2022 118084 2022. GOW 602-49450-437 2022 SEWER SCHOOL - GOMAN Sewer 250.00 MN RURAL WATER ASSOCIATI 02/14/2022 118084 2022. MIELK 601-49400-437 2022 WATER SCHOOL- MIELKE Water 250.00 MN RURAL WATER ASSOCIATI 02/14/2022 118084 2022. POOL 601-49400-437 2022 WATER SCHOOL - POOL Water 250.00 MN RURAL WATER ASSOCIATI 02/14/2022 118084 2022. SCHU 602-49450-437 2022 SEWER SCHOOL - SCHUMANN Sewer 250.00 MN RURAL WATER ASSOCIATI 02/14/2022 118084 2022. WELD 601-49400-437 2022 WATER SCHOOL - WELDON Water 250.00 MN RURAL WATER ASSOCIATI 02/14/2022 118084 2022.01 MA 601-49400-437 MRWA CONFERENCE 2022: MAURER/SCHUMAN Water 500.00 Total 118084:1,750.00 MNSPECT LLC 02/14/2022 118085 8886 101-42400-310 JANUARY BUILDING SERVICES Building & Zoning 6,530.00 Total 118085:6,530.00 MOUND TRUE VALUE 02/14/2022 118086 179173 101-42110-240 ELEC PWR WASHER Police Department 191.99 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118086:191.99 MUNICIPAL CODE CORPORATI 02/14/2022 118087 00369242 101-41900-352 CITY CODE LEGAL REVIEW Central Services 4,200.00 Total 118087:4,200.00 NAVARRE HARDWARE 02/14/2022 118088 335323 101-43100-404 PAINT ROLLER & PLASTIC LINER FOR STAINING Brush Site 7.28 Total 118088:7.28 Navarre Minnoco 02/14/2022 118089 2021.12 701-49800-212 DIESEL FUEL 67.69 Total 118089:67.69 Newegg Business Inc 02/14/2022 118090 1303690370 710-49970-221 MONITOR - PD 264.99 Newegg Business Inc 02/14/2022 118090 1303693013 710-49970-221 MONITOR STAND 44.99 Newegg Business Inc 02/14/2022 118090 1303694220 710-49970-221 WEBCAM - JESSICA PD 29.99 Newegg Business Inc 02/14/2022 118090 1303709017 710-49970-221 PORT REPLICATOR - PW 75.00 Newegg Business Inc 02/14/2022 118090 1303711869 710-49970-221 MONITOR STAND 44.99 Total 118090:459.96 O SULLIVANS HOLIDAY 546 02/14/2022 118091 2021.12 101-42110-402 SQUAD CAR WASH Police Department 33.00 Total 118091:33.00 O SULLIVANS HOLIDAY 547 02/14/2022 118092 2021.12 101-42110-402 SQUAD CAR WASH Police Department 195.72 Total 118092:195.72 Occupational Health Centers of M 02/14/2022 118093 103499074 101-42110-319 POLICE OFFICER EXAM- WIEBSCH Police Department 427.00 Total 118093:427.00 Oertel Architects, Ltd 02/14/2022 118094 21-12.5 101-41900-319 21-039 PUBLIC WORKS BUILDING Central Services 31,019.10 Total 118094:31,019.10 OFFICE DEPOT 02/14/2022 118095 20891159100 101-42110-201 PAPER PLATES/ BOWLS/SHHET PROTECT Police Department 59.04 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount OFFICE DEPOT 02/14/2022 118095 2089132060 101-42110-201 ZIPLOCK BAGGIES Police Department 10.39 OFFICE DEPOT 02/14/2022 118095 2123835760 101-42110-201 MOUSE PAD Police Department 26.78 OFFICE DEPOT 02/14/2022 118095 2153868690 101-42110-201 ALUM FOIL Police Department 7.79 OFFICE DEPOT 02/14/2022 118095 2153877200 101-42110-201 PAPER/BINDER/PAPER TOWELS Police Department 33.55 OFFICE DEPOT 02/14/2022 118095 2153877210 101-42110-201 TONER/LASER JET- BLACK Police Department 150.48 OFFICE DEPOT 02/14/2022 118095 2244362050 101-42110-201 OFFICE SUPPLIES Police Department 89.25 Total 118095:377.28 OLSEN CHAIN AND CABLE INC 02/14/2022 118096 681430 701-49800-221 REPAIRS PARTS 429 PLOW 130.96 Total 118096:130.96 ON-SITE MEDICAL SERVICES I 02/14/2022 118097 22101 101-42110-319 EXAM-HEARING/FIT/ RESPIRATORY - HWAY Police Department 80.00 Total 118097:80.00 OPG-3 INC 02/14/2022 118098 5355 710-49970-416 LASERFICHE LICENSES 6,348.00 Total 118098:6,348.00 RANDYS ENVIRONMENTAL SER 02/14/2022 118099 JANUARY 20 101-45200-404 JANUARY 2022 Parks 740.32 RANDYS ENVIRONMENTAL SER 02/14/2022 118099 JANUARY 20 101-41900-404 JANUARY 2022 Central Services 576.57 RANDYS ENVIRONMENTAL SER 02/14/2022 118099 JANUARY 20 101-43100-404 JANUARY 2022 Brush Site 49.21 Total 118099:1,366.10 RDO EQUIPMENT 02/14/2022 118100 P4515414 701-49800-221 PARTS#471 184.46 Total 118100:184.46 Reed Wholesale & OCS 02/14/2022 118101 9832 101-45210-093 CONCESSIONS RESALE Golf Course 155.90 Total 118101:155.90 Riverside Design 02/14/2022 118102 2966 101-41900-201 PICK UP SLIPS Central Services 99.89 Total 118102:99.89 SCHECHTER, DOKKEN 02/14/2022 118103 2022.1.20 S 999-10015 UB REFUND - 2145 SHEVLIN DR 90.32 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118103:90.32 SHI 02/14/2022 118104 B14643207 101-42110-550 SQUAD EQUIPMENT-NEW Police Department 71.33 Total 118104:71.33 SONICLEAR 02/14/2022 118105 72358 710-49970-416 ANNUAL SUPPORT - RECORDING SOFTWARE 473.00 Total 118105:473.00 STAR TRIBUNE 02/14/2022 118106 2022.02 PW 101-43000-208 SUBSCRIPTION 1 YR 02/9/22-2/8/23 Public Works Department 218.30 Total 118106:218.30 STREICHERS POLICE EQUIP 02/14/2022 118107 1547409 101-42110-226 UNIFORMS - BADGE #520 Police Department 12.99 STREICHERS POLICE EQUIP 02/14/2022 118107 1547410 101-42110-221 3V BATTERY/BATTERY STINGER Police Department 44.98 STREICHERS POLICE EQUIP 02/14/2022 118107 1547424 101-42110-228 TRAINING SUPPLIES - AMMO Police Department 5,963.49 STREICHERS POLICE EQUIP 02/14/2022 118107 1547426 101-42110-228 TRAINING SUPPLIES- AMMO Police Department 2,109.60 STREICHERS POLICE EQUIP 02/14/2022 118107 1547625 101-42110-226 UNIFORMS - WIEBUSCH Police Department 114.98 STREICHERS POLICE EQUIP 02/14/2022 118107 1548352 101-42110-226 UNIFORMS- WIEBUSCH Police Department 11.98 STREICHERS POLICE EQUIP 02/14/2022 118107 1548526 101-42110-226 UNIFORMS - SZCZEPANIK Police Department 10.00 STREICHERS POLICE EQUIP 02/14/2022 118107 1548527 101-42110-226 UNIFORMS FRED Police Department 11.98 STREICHERS POLICE EQUIP 02/14/2022 118107 1548530 101-42110-226 FREEZE P FOR STAFF Police Department 27.98 STREICHERS POLICE EQUIP 02/14/2022 118107 1549581 101-42110-226 HENNESSY- UNIFORM POUCH MOLLE/POUCH P Police Department 142.00 STREICHERS POLICE EQUIP 02/14/2022 118107 1549601 101-42110-226 HENNNESSY- POUCH MOLLE Police Department 87.00 Total 118107:8,536.98 TALLEN AND BAERTSCHI 02/14/2022 118108 2022. JAN P 101-41600-306 PROSECUTION SERVICES-1/2022 Law/Legal Services 2,970.33 Total 118108:2,970.33 TimeSaver Off Site Secretarial Inc 02/14/2022 118109 M27061 101-41300-319 CC MEETING MINUTES Administration 308.00 TimeSaver Off Site Secretarial Inc 02/14/2022 118109 M27061 101-42400-319 PC MINUTES Building & Zoning 239.88 Total 118109:547.88 UNIFIRST CORPORATION 02/14/2022 118110 0900657026 101-43000-404 RUGS - PW Public Works Department 19.50 UNIFIRST CORPORATION 02/14/2022 118110 0900657026 701-49800-221 SHOP TOWELS - PW 5.90 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount UNIFIRST CORPORATION 02/14/2022 118110 0900657026 101-43000-226 UNIFORMS - PW Public Works Department 90.69 UNIFIRST CORPORATION 02/14/2022 118110 0900676262 101-41900-223 RUGS CITY HALL/ CC Central Services 58.00 UNIFIRST CORPORATION 02/14/2022 118110 0900676263 101-43000-226 UNIFORMS - PW Public Works Department 70.70 UNIFIRST CORPORATION 02/14/2022 118110 0900676263 101-43000-404 RUGS - PW Public Works Department 19.50 UNIFIRST CORPORATION 02/14/2022 118110 0900676263 701-49800-221 SHOP TOWELS - PW 5.90 Total 118110:270.19 US Bank Equipment Finance 02/14/2022 118111 463821488 710-49970-413 COPIERS 596.76 Total 118111:596.76 UTILITY BILL REFUND 02/14/2022 118112 2022. LUND 999-10015 UB REFUND - 3211 BAYSIDE RD 90.32 Total 118112:90.32 VARNER MOBILE SERVICES LL 02/14/2022 118113 9131 701-49800-222 RADIATOR REPAIR #431 1,328.86 VARNER MOBILE SERVICES LL 02/14/2022 118113 9139 701-49800-222 #428 SCAN DIAGONSTIC 363.00 VARNER MOBILE SERVICES LL 02/14/2022 118113 9146 701-49800-222 #424 SCAN CODES AND REPAIR SENDING UNIT 441.05 Total 118113:2,132.91 VESSCO INC 02/14/2022 118114 085705 601-49400-405 INJECTOR PARTS Water 178.05 Total 118114:178.05 WACONIA FORD SALES INC 02/14/2022 118115 608453/1 701-49800-222 UNIT 428 WIPER SWITCH 269.04 Total 118115:269.04 WASTE MANAGEMENT RECYC 02/14/2022 118116 0088334-280 603-49500-316 RECYCLING 01/2022 15,298.36 WASTE MANAGEMENT RECYC 02/14/2022 118116 0089289-280 603-49500-316 RECYCLING 03/2022 17,162.67 Total 118116:32,461.03 WATCHGUARD VIDEO 02/14/2022 118117 ACCINV0034 101-42110-240 CAMERA MOUNT/CABLE ASSEMBLY Police Department 380.00 Total 118117:380.00 WEST HENNEPIN PUBLIC SAFE 02/14/2022 118118 2022 ERU 101-42110-437 SWAT - 4 OFFICERS ERU MEMBERSHIPS Police Department 3,600.00 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 118118:3,600.00 WILDTHREADS 02/14/2022 118119 25906 101-43000-226 PW HATS Public Works Department 354.72 Total 118119:354.72 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-41900-381 ELECTRIC 12/27/21-01/24/22 Central Services 903.70 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-42110-381 ELECTRIC 12/27/21-01/24/22 Police Department 3,038.30 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-42110-381 ELECTRIC 12/27/21-01/24/22 Police Department 38.84 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-43000-381 ELECTRIC 12/27/21-01/24/22 Public Works Department 206.89 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-43000-386 ELECTRIC 12/27/21-01/24/22 Public Works Department 2,826.26 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-45200-381 ELECTRIC 12/27/21-01/24/22 Parks 38.37 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 601-49400-381 ELECTRIC 12/27/21-01/24/22 Water 7,479.92 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 602-49450-381 ELECTRIC 12/27/21-01/24/22 Sewer 4,225.22 XCEL ENERGY 02/14/2022 118120 2022.2 Jan R 101-45210-381 ELECTRIC 12/27/21-01/24/22 Golf Course 212.95 Total 118120:18,970.45 BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32920 323-47000-601 DEBT SERVICE SERIES 2016A 505,000.00 BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32920 323-47000-601 DEBT SERVICE SERIES 2016A 505,000.00- BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32920 322-47000-611 DEBT SERVICE SERIES 2016A 10,250.00 BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32920 322-47000-611 DEBT SERVICE SERIES 2016A 10,250.00- Total 20130181:.00 BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32718 322-47000-611 DEBT SERVICE SERIES 2014A 34,012.51 BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32718 322-47000-611 DEBT SERVICE SERIES 2014A 34,012.51- BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32718 322-47000-601 DEBT SERVICE SERIES 2014A 315,000.00 BOND TRUST SERVICES CORP 01/31/2022 201301 REF# 32718 322-47000-601 DEBT SERVICE SERIES 2014A 315,000.00- Total 20130182:.00 UNITED STATES POSTAL SERVI 01/31/2022 201301 2022-01 601-49400-322 01/22 UTILITY BILLS Water 318.53 UNITED STATES POSTAL SERVI 01/31/2022 201301 2022-01 601-49400-322 01/22 UTILITY BILLS Water 318.53- UNITED STATES POSTAL SERVI 01/31/2022 201301 2022-01 602-49450-322 01/22 UTILITY BILLS Sewer 318.53 UNITED STATES POSTAL SERVI 01/31/2022 201301 2022-01 602-49450-322 01/22 UTILITY BILLS Sewer 318.53- UNITED STATES POSTAL SERVI 01/31/2022 201301 2022-01 651-49910-322 01/22 UTILITY BILLS Storm Water 318.53 UNITED STATES POSTAL SERVI 01/31/2022 201301 2022-01 651-49910-322 01/22 UTILITY BILLS Storm Water 318.53- City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 20130183:.00 ICMA RETIREMENT TRUST 45 02/04/2022 201301 01272022 101-21705 457 - 01/27/2022 1,891.00 Total 20130184:1,891.00 MN STATE RETIREMENT-HCSP-02/04/2022 201301 01272022 101-21718 PEHSCP - 01/27/2022 2,461.25 Total 20130185:2,461.25 NATIONWIDE RETIREMENT 02/04/2022 201301 01272022OB 101-21705 OBRA -01/27/2022 15.75 NATIONWIDE RETIREMENT 02/04/2022 201301 01272022RO 101-21705 ROTH - 01/27/2022 175.00 NATIONWIDE RETIREMENT 02/04/2022 201301 01272022US 101-21705 457- 1/27/2022 930.00 Total 20130186:1,120.75 STATE OF MN DEFERRED COM 02/04/2022 201301 01272022 101-21705 457 - 01/27/22 1,170.00 Total 20130187:1,170.00 PAYCHEX 02/14/2022 201301 2035675 710-49970-416 KIOSKS X3 75.00 Total 20130188:75.00 ALERUS RETIREMENT AND BE 02/14/2022 201301 C119489 101-41900-319 COBRA ADM FEE - 01/22 Central Services 71.00 Total 20130189:71.00 FURTHER 02/14/2022 201301 01272022 101-21719 FSA 01/27/2022 95.84 FURTHER 02/14/2022 201301 15953411 101-41900-319 ADMINISTRATION FEE Central Services 1,500.00 FURTHER 02/14/2022 201301 15953411 hs 101-41900-319 PARTICIPANT FEE Central Services 49.50 Total 20130190:1,645.34 MN DEPT OF REVENUE-WIRE 02/14/2022 201301 2022.01 101-37930 BEER - SALES TAX 12/21 10.00 MN DEPT OF REVENUE-WIRE 02/14/2022 201301 2022.01 101-37940 CONCESSIONS - SALES TAX 12/21 7.00 MN DEPT OF REVENUE-WIRE 02/14/2022 201301 2022.01 601-39610 WATER METER SALES - SALES TAX 12/21 18.00 MN DEPT OF REVENUE-WIRE 02/14/2022 201301 2022.01 601-20806 WATER TAXABLE SALES -SALES TAX 12/21 651.00 MN DEPT OF REVENUE-WIRE 02/14/2022 201301 2022.01 601-20806 BULK WATER SALES SALES TAX 12/21 5.00 City of Orono Check Register - COUNCIL REPORT Page: 19 Check Issue Dates: 1/25/2022 - 2/14/2022 Feb 10, 2022 03:49PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 20130191:691.00 PSN: PAYMENT SERVICE INVOI 02/14/2022 201301 253279 601-49400-312 WATER FUND PSN FEES Water 432.30 PSN: PAYMENT SERVICE INVOI 02/14/2022 201301 253279 602-49450-312 SEWER FUND PSN FEES Sewer 877.70 PSN: PAYMENT SERVICE INVOI 02/14/2022 201301 253417 101-41900-312 MISC PSN FEES Central Services 4.40 PSN: PAYMENT SERVICE INVOI 02/14/2022 201301 253569 101-41900-312 BUILDING PERMIT PSN FEES Central Services 15.40 Total 20130192:1,329.80 PUBLIC EMPLOYEES RETIREM 02/14/2022 201301 01272022 101-21704 PERA 01/10/22-01/23/22 39,616.27 Total 20130193:39,616.27 Grand Totals: 1,329,505.43 AGENDA ITEM Prepared By: A. Carlson Reviewed By: A. Carlson Approved By: 1. Purpose. The purpose of this action item is to approve the Rental License for the license period of January 1, 2022 to December 31, 2023. 2. Rental License Applicant • Nam Pham License # RL20-000001 3. Staff Recommendation. Staff recommends approval of the rental license listed above for the license period of January 1, 2022 to December 31, 2023. The Rental License Applicant has submitted all of the requested documents and has met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental license listed above for the license period of January 1, 2022 to December 31, 2023. Item No.: 4 Date: February 14, 2022 Item Description: Approval of Rental License Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: A.Carlson Approved By: 1. Purpose. The purpose of this action item is to gain Council authorization to pay the contractor for Pay Request No. 5 – Final and close out the 2020 Street Maintenance Project. 2. Background. At the May 28th, 2019 Council meeting streets were selected for maintenance in 2020 and design and engineering was authorized. The Project was awarded to Omann Brothers on March 9, 2020. Construction was completed in 2020 with site restoration completed in 2021. 3. Project Scope. The projects consists of the reclamation and/or mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater systems for Smith & Lyman Avenues, Livingston and Navarre Avenues, Togo Road, and Briar Street as well as the paving of Fox Street Extension. 4. Cost. Pay request 5-Final is for $37,337.46. This included payment of the retainage. Total payments to Omann Brothers including this Pay request is $ 707,609.29. The bid price at time of award was $796,604.32. 5. Funding. This project is funded from a combination of the pavement management fund, stormwater fund, Water fund and sewer fund. 6. Staff Recommendation. I recommend that Omann Brothers be paid the amount requested on the final pay application and the project be closed. All Project close out documents have been received. COUNCIL ACTION REQUESTED Motion to approve Pay Request No. 5-Final to Omann Brothers in the amount of $37,337.46 for the 2020 Street Maintenance Project (20-001) Exhibits A. Pay Request Item No.: 5 Date: February 14, 2022 Item Description: Authorization to Pay for 2020 Street Maintenance Project (20-001) - Pay Request No. 5 – Final Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: Consent Agenda Exhibit A AGENDA ITEM Prepared By: SO Reviewed By: A. Carlson Approved By: 1. Purpose. The purpose of this action item is to gain approval to proceed with Lift Station Rehabilitation projects for 2022. 2. Background. The Sewer Department has developed a maintenance plan for the 46 lift/ grinder stations that are part of the sewer system. As part of the plan, each station is inspected annually to identify routine maintenance needs. In addition to routine maintenance, the plan also includes the upgrade of two lift stations per year. A lift station upgrade involves replacing discharge piping, pumps, and control panel and all electrical that operates the lift station. The lift stations that are upgraded are selected based on a number of factors: age, maintenance records, issues discovered during the annual inspection and the risks associated with the failure of the lift station. Lift Station 3 (3400 East Lake St) was reconstructed in 1992 and Lift Station 11 (1813 Fagerness Point Rd) was constructed in 1991 and both lift stations surpassed their life expectancy. Maintenance costs are increasing due to their age and the outdated technology of the controls and pumps. 3. Project Scope. Installation of new control panels, two new pumps per station, discharge piping and all electrical work. 4. Cost. We have solicited three quotations for Lift Station 3 and Lift Station 11 upgrades, listed below. The lowest quote from a qualified contractor was $95,200 from Quality Flow Systems Inc. Company Company / Model Cost Quality Flow Systems Inc. new control panel, two new pumps, discharge piping and all electrical work $95,200.00 Quality Flow Iowa Inc. new control panel, two new pumps, discharge piping and all electrical work $100,110.00 Kriha Electric, LLC new control panel, two new pumps, discharge piping and all electrical work $104,100.00 5. Funding. This project will be funded through the Sewer Fund. Fund Cost CIP Estimate Projected EOY 2022 Fund Balance Sanitary Sewer $95,200.00 $ 155,000 $1,895,052 6. Staff Recommendation. I recommend acceptance of the quote provided by Quality Flow, Inc. COUNCIL ACTION REQUESTED Motion to approve in the amount of $95,200.00 from Quality Flow Systems Inc. of New Prague, Minnesota Item No.: 6 Date: January 14, 2022 Item Description: Approve Rehabilitation of Lift Station 3 (3400 East Lake St) and Lift Station 11(1813 Fagerness Point Road) Presenter: Scott Oberainger, Public Works Supervisor Agenda Section: Consent Agenda Prepared By: J. Lemons Reviewed By: A.Carlson Approved By: 1.Purpose. The purpose of the council item is to gain Council approval to appoint a new part-time Parks Clubhouse Manager and Events Coordinator. 2.Position. This position is part-time and will average 30 hours a week during the peak golf season. Hours will average lower during the off-season. Performs a variety of administrative and supervisory work in the management of the municipal golf course clubhouse operations, including but not limited to: managing and directing the day to day operations of the store; supervising and scheduling employees; developing retail objectives for the store; preparing marketing and merchandising concepts; establishing policies and procedures guaranteeing compliance with applicable laws and regulations; and maintaining proper store inventories. The position will also be responsible for planning, organizing, and facilitating events for the City of Orono. The position reports to the Parks and Golf Course Superintendent. The position will be a Grade 7 position in the Orono Employee Compensation Plan and will be enrolled in PERA. 3.Recruitment. The selection process for the position involved advertising the position, application screening, and interviews. The selection committee consisted of the City Administrator, Finance Director, and the Parks and Golf Superintendent. 4.Recommended Candidate. The recommended candidate is Ms. Kimberlee Linder. Kimberlee has over 10 years of golf course experience in position of increasing responsibility. 5.Recommended Compensation. I recommend that Ms. Linder be appointed to the position of Clubhouse Manager and Events Coordinator effective March 1st, 2022. a.Salary. Starting wage of $26.14/hour (Non-union Grade 7, Starting Step) b.Benefits. Vacation and sick leave accrual will begin on the start date and be prorated from the full-time rate of 10 days per year for vacation and 2.77 hrs of sick leave per pay period. COUNCIL ACTION REQUESTED Motion to appoint Ms. Kimberlee Linder as the Clubhouse Manager and Events Coordinator. Item No.: 7 Date: February 14, 2022 Item Description: Approval to Hire Part-time Clubhouse Manager & Events Coordinator Presenter: Joshua Lemons Parks and Golf Superintendent Agenda Section: Consent Agenda AGENDA ITEM Prepared By: J.Lemons Reviewed By: A.Carlson Approved By: 1.Purpose. The purpose of this action item is to gain Council approval of seasonal employees. 2.Background. The city employs seasonal employees to accomplish a variety of tasks. The hourly pay is proposed to be $14.00-$15.00 for the Golf Course Clubhouse Attendants, Brush Site Attendants, and Sledding Attendants; $14.00-$16.00 for Parks and Golf Course Maintenance Employees, $14.00-$18.00 for Utilities Maintenance Workers, $15.00-$20.00 for the Assistant Golf Course Superintendent, and $14.00 for Administrative Scan Clerk. Seasonal employees fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3.Seasonal Employee Appointments and Candidates. Name Position Wage (Per hour) Remarks Approved 01-10-2022 Bonnie Kaster Scan Clerk $14.00 Returnee Brian Torney Scan Clerk $14.00 Returnee Requesting Approval Mitchell Hall Asst. Superintendent $18.00 Returnee Alex Collins GC Maintenance $14.00 Returnee Lloyd Engler GC Maintenance $14.00 Returnee Barry Blievernicht Clubhouse Attendant $14.50 Returnee Marshall Hambro Clubhouse Attendant $14.50 Returnee Wendy Middendorf Clubhouse Attendant $14.50 Returnee Paul Tolzman Clubhouse Attendant $14.50 Returnee Steve Persian Clubhouse Attendant $14.00 New Hire Max Dailey Clubhouse Attendant $14.00 New Hire Zachary Conway Parks Maintenance $16.00 Returnee 4.Staff Recommendation. Staff recommends approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employees as listed in the table above. Item No.: 8 Date: February 14, 2022 Item Description: Appointment of 2022 Seasonal Employees V2 Presenter: Josh Lemons, Parks and golf Course Superintendent Agenda Section: Consent Agenda AGENDA ITEM Prepared By: J. Lemons Reviewed By: A.Carlson Approved By: 1.Purpose. The purpose of this action item is to gain approval to proceed with the playground upgrades at Crystal Bay Park. 2.Background. Several pieces of playground equipment at Crystal Bay Park are in need of repair while other items are in need of complete replacement. The current layout of the playground is in four separate pods that should be set apart by age group usage. There is some equipment that is not separated correctly by age group. The current surface of the playground is pea gravel which is inconsistent in its safety performance. Engineered wood fiber (EWF) is a popular ADA-compliant choice over pea gravel. The borders of each of the pods are made of plastic that has deteriorated significantly. Concrete curbing has become the preferred border and several Orono parks have already made the change to concrete. The Park Commission and City staff reviewed designs and quotes from several companies and Flagship Recreation provided the better value and concept. City staff received several quotes to sub-contract some of the labor but the quotes came in at the same value or higher in some cases. 3.Project Scope. Replace plastic borders with concrete curbing. Remove pea gravel and replace with engineered wood fiber (EWF). Restore playground equipment surfaces and re-paint to match new equipment. Move all equipment to age appropriate pods. Purchase and install new playground equipment. Remove “tri-spinner” platform and incorporate a more age appropriate piece of equipment. 4.Cost. City staff solicited quotes from two different vendors, Flagship Recreation and Minnesota Wisconsin Playground. The Park Commission and City staff reviewed the quotes and determined that the Flagship Recreation quote met the goals for the park and for the budget. Company Quote Flagship Recreation $71,177.11 Minnesota Wisconsin Playground $92,756.55 5.Funding. Funding will come from the Park Dedication Fund. The projected 2022 EOY Park Dedication Fund is $ 385,000 6.Staff Recommendation. Staff recommends accepting the bid from Flagship Recreation. COUNCIL ACTION REQUESTED Motion to accept the proposal from Flagship Recreation for $71,177.11 to upgrade Crystal Bay Park playground equipment. Item No.: 9 Date: February 14, 2022 Item Description: Approval of Crystal Bay Park Playground Upgrades Presenter: Joshua Lemons Parks and Golf Superintendent Agenda Section: Consent Agenda AGENDA ITEM Prepared By: DJG Reviewed By: Approved By: 1.Purpose. The purpose of the agenda item is to gain Council approval to appoint a new position within Public Works and Parks as an Administrative Assistant. Background. The Public Works Department has 12 full time public works positions. The administrative position will help with administrative tasks, resident contact and office support. The Council approved the filling the position at the city council meeting dated January 10th, 2022. 2.Recruitment. The selection process for the position has been completed. The process involved application screening, an interview panel, background checking. 3.Recommended Candidate. The top candidate is Ms. Kellie Hoen. Kellie has over 12 years of Customer Service and manger experience. Kellie is also a registered Notary. 1.Recommended Compensation. I recommended that Ms. Hoen be appointed to the position of Public Works and Parks Administrative Assistant effective March 01, 2022. a. Salary. Starting salary of $25.69/hr. (Grade 5, Step 3) b.Vacation. Starting vacation to be earned at a rate or 15 days (120 hours) per year c. Increases will follow the personnel policy / appropriate collective bargaining agreement. COUNCIL ACTION REQUESTED Motion to appoint Ms. Kellie Hoen as a Public Works and Parks Administrate Assistant. Item No.: 10 Date: February 14, 2022 Item Description: Approval to Hire Public Works Administrative Assistant Appointment Presenter: D.J. Goman, Public Works Superintendent Agenda Section: Consent Agenda AGENDA ITEM Prepared By: LLO Reviewed By: J. Barnhart Approved By: 1.Purpose. The applicant is requesting approval of a conditional use permit for a permanent dock. 2.Background. The applicant wishes to install a permanent dock. Because of the permanent nature of the dock structure within the floodway, a conditional use permit (CUP) is required. The Lake Minnetonka Conservation District (LMCD) regulates docks on the Lake. The applicant is coordinating with the LMCD regarding size and placement of the permanent dock. An updated site plan is attached. 3.15.99 Deadline. The application was received on November 3, 2021 and was considered to be complete on December 3, 2021. The 60-Day review period has been extended and now expires on April 2, 2022. 4.Planning Commission Vote and Comment On January 18th, 2022, the Planning Commission held a public hearing. The Planning Commission discussed the limited impact the project will have on the floodplain and noted the submitted written comments with concerns with dock placement fall under LMCD review and permitting. One public comment was received during the meeting, see attached minutes. Following the public hearing the Planning Commission voted 4 to 0 on a motion to approve the requested conditional use permit. 5.Public Comment. One written comment was received and one resident spoke at the public hearing. See attached meeting minutes and public comment. 6.Staff Recommendation. Staff recommends approval. COUNCIL ACTION REQUESTED Motion to approve Resolution No. 7249 Exhibits A.Draft Resolution B.Proposed Plans C.Draft PC Minutes D.Public Comment E.PC Staff Report References PC Exhibits A.Application B.Survey and Aerial Images C.Dock Plans D.Property Owners List and Map Item No.: 11 Date: February 14, 2022 Item Description: LA21-000071 – Paul Taunton, 3600 Ivy Place, Conditional Use Permit – Resolution No. 7249 Presenter: Laura Oakden, Planner Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7249 1 A RESOLUTION GRANTING A CONDITIONAL USE PERMIT PURSUANT TO MUNICIPAL ZONING CODE SECTIONS 78-1118(3) FILE NO. LA21-000071 WHEREAS, on November 20, 2021, Paul Taunton (“Applicant”), applied for a conditional use permit from the City Code for the property addressed 3600 Ivy Place and legally described as: Lot 2, Block 1 Ivy Place Second Addition (hereinafter the “Property”); WHEREAS, the Applicants have made application to the City of Orono for a conditional use permit to Orono Municipal Zoning Code Section 78-1118 to allow for construction of a permanent dock extending into the floodplain; and WHEREAS, on January 18, 2022, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on January 18, 2022, the Planning Commission recommended approval of the conditional use permit; and WHEREAS, on February 14, 2022, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested conditional use permit as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA21-000071. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR-1C Zoning District. 3. The property is conforming to size and width. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7249 2 4. Applicant has applied for a conditional use permit to allow construction of a permanent dock in the floodplain 5. In considering this application for conditional use permit, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed conditional use permit upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. CONDITIONAL USE PERMIT ANALYSIS: 1. Consistent with the community management plan; The property is guided and will continue to be used for residential purposes. 2. Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; Accessory docks are permitted by the zoning code. 3. Adequately served by police, fire, roads, and stormwater management; The proposed dock is not expected to increase needs for these services 4. Provided with an adequate water supply and sewage disposal system; The proposed dock will not increase need for water or sanitary sewer services. 5. Not expected to generate excessive demand for public services at public cost; The proposed dock will not increase demand of these services. 6. Compatible with the surrounding area as the area is used both presently and as it is planned to be used in the future; There are other seasonal and permanent docks in the area, there is no proposed change of use. This criterion is met. 7. Consistent with the character of the surrounding area, unless a change of character is called for in the community management plan; The permanent dock is not expected to impact the neighborhood character. 8. Compatible with the character of buildings and site improvements in the surrounding area, unless a change of character is called for in the community management plan; The permanent dock is not expected to impact the character of the improvements in the surrounding area. 9. Not expected to substantially impair the use and enjoyment of the property in the area or have a materially adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses; The permanent nature of the dock is not expected to impact CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7249 3 the use and enjoyment of property in the area, provided the dock does not impact an established channel into the lake. The LMCD also reviews preservation of the channel. 10. Provided with screening and buffering adequate to mitigate undesirable views and activities likely to disturb surrounding uses; No screening is proposed or recommended. 11. Not create a nuisance which generates smoke, noise, glare, vibration, odors, fumes, dust, electrical interference, general unsightliness, or other means; No testimony has been offered that suggests the dock will establish a nuisance. 12. Not cause excessive non-residential traffic on residential streets, parking needs that cause a demonstrable inconvenience to adjoining properties, traffic congestion, or unsafe access; The permanent nature of the dock will not increase traffic. 13. Designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact; The dock built for the floodplain will not impact the natural features of the lake. 14. All exterior lighting shall be so directed so as not to cast glare toward or onto the public right-of-way or neighboring residential uses or districts; no lighting is proposed and; 15. Not detrimental to the public health, public safety, or general welfare. The dock is not expected to introduce hazards. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-1118 to allow for construction of a permanent dock extending into the floorplain, subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. All requirements of the DNR, Lake Minnetonka Conservation District, and the Watershed District shall be followed. 3. The approved project shall follow the submitted plans depicted on the attached Exhibit A 4. The project shall not impact or interfere with the existing sewer and city utilities. 5. The path through the shore land restoration easement be no wider than 4 feet. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7249 4 6. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 7. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only. A permit must be obtained by February 14, 2023. Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 8. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 14th day of February 2022. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Paul Taunton via Tim Latterner of Dock and Lift, 3600 Ivy Place, Orono | Permanent Dock Permit Application For illustrative purposes only. Approximate overlay of site plan features done by LMCD staff Source: Google Maps, 01/26/2022. Aerial imagery may not depict current conditions. Paul Taunton via Tim Latterner of Dock and Lift, 3600 Ivy Place, Orono | Permanent Dock Permit Application For illustrative purposes only. Approximate overlay of site plan features done by LMCD staff Source: Google Maps, 01/26/2022. Aerial imagery may not depict current conditions. Paul Taunton via Tim Latterner of Dock and Lift, 3600 Ivy Place, Orono | Permanent Dock Permit Application For illustrative purposes only. Approximate overlay of site plan features done by LMCD staff Source: Google Maps, 01/26/2022. Aerial imagery may not depict current conditions. MINUTES OF THE ORONO PLANNING COMMISSION Tuesday, January 18, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ 1. LA21-000071 PAUL TAUTON, 3600 IVY PLACE, CONDITIONAL USE PERMIT (CUP) Paul Tauton, Applicant, was present. Staff presented a summary packet of information. Ms. Oakden noted the Applicant is looking for a CUP for a structure in the floodplain to install a permanent dock. The Lake Minnetonka Conservation District (LMCD) regulates docks on the lake and they have not yet issued a permit. However the proposed dock will extend 40 feet off the shore and the LMCD is working with the Applicant at this time. An updated layout was emailed to Commissioners and published to the website earlier in the day, along with public comment received. Per City code permanent docks may be allowed with a CUP following the standards and procedures set forth by the code. Staff recommends approval of this CUP for construction of the proposed permanent dock subject to the following conditions: 1. The dock may be allowed as long as it continues to be permitted by the LMCD and DNR and is in conformity with the rules and regulations of those agencies, and 2. The dock is not to be used for commercial purposes or rented. McCutcheon asked with the dock to the south, is there room for this new proposed dock. Oakden noted the location of the dock is something the LMCD will review and they are coordinating with the Applicant regarding lake depths and location. Paul Tauton, 3600 Casco Point, noted he is present and available for questions. Chair Ressler opened the public hearing at 6:09 p.m. Jay Nygard, 1386 Rest Point Road, does not have a problem with the application but he does not understand why they are before the City Council this evening. He knows there is a teeny bit of the dock that might be attached to the shore and it seems silly to him. The LMCD regulates docks on the lake and should issue the permit for the dock. He noted they are making Mr. Tauton go through a double process for no reason and the overregulating seems silly. It hearkens him back to “Nancy the dock lady” whom the City prosecuted a few years ago for renting out a single space so she could pay her taxes and stay in the family home; she had to go through two different criminal charges over that and it makes no sense to him. They should be encouraging people to stay in the City and should not be overregulating. He noted this does not fall under a conditional use because everyone on the lake gets to have a dock. He thinks things like this have to go away. Chair Ressler closed the public hearing at 6:11 p.m. McCutcheon moved, Peterson seconded, to approve LA21-000071, 3600 Ivy Place, Conditional Use Permit (CUP). VOTE: Ayes: 4, Nays 0. From:Jeremy Barnhart To:Laura Oakden Subject:FW: 3600 Ivy Place Dock Permit Date:Tuesday, January 18, 2022 8:11:39 AM Jeff had a comment relative to the proposed dock application. From: Jeff Danberry [mailto:jeffdanberry@gmail.com] Sent: Friday, January 14, 2022 8:16 PM To: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Subject: Re: 3600 Ivy Place Dock Permit Thank you for your response. It was hard to determine the correct response but myself (3545 Ivy) and Rusty have docks to the south of 3600 and it appears this new dock would cut us off from Carmens Bay? jeff On Fri, Jan 14, 2022 at 3:36 PM <jbarnhart@ci.orono.mn.us> wrote: - 3600 Ivy PL Hello Mr. Danberry: I received your complaint for the property at 3600 Ivy Place. It is not clear what is the nature of your concern. Please let me know what the issue is, and I will check on it for you. Thank you. Sincerely, Jeremy Barnhart Community Development Director -- Jeff Danberry Danberry Building Corp & Excelsior Design Group 5413 Manitou Road Tonka Bay, MN 55331 cell: 612-250-7100 jeffdanberry@gmail.com www.buildwithedg.com Date Application Received: 11/3/2021 Date Application Considered as Complete: 12/3/2021 60-Day Review Period Expires: 02/1/2022 To: Chair Kirchner and Planning Commission Members Adam Edwards, City Administrator From: Laura Oakden, Planner Date: January 18, 2022 Subject: LA21-000071, Paul Tauton, 3600 Ivy Place, Conditional Use Permit Public Hearing Background The applicant wishes to install a permanent dock. Because of the permanent nature of the dock structure within the floodway, a conditional use permit (CUP) is required. The Lake Minnetonka Conservation District (LMCD) regulates docks on the Lake. Applicable Regulations: CUP (Section 78-1117) Floodway means the bed of a wetland or lake and the channel of a watercourse and those portions of the adjoining floodplain which are reasonably required to carry or store the regional flood discharge. Permanent docks may be allowed as a conditional use within the floodway following the standards and procedures set forth in City Code Section 78-1148 and further subject to the standards set forth in Code Section 78-1119. The LMCD has not yet issued the permit; however, the proposed dock will extend approximately 70 feet from the shore. The LMCD noted some layout changes may be required depending on the depth of the lake, but suggested a permanent dock could meet all LMCD standards for the parcel. Conditional Use Permit (Sections 78-916 & 78-1119) The Planning Commission may recommend and the Council may grant a Conditional Use Permit (CUP) as the use permit was applied for or in modified form. On the basis of the application and the evidence submitted, the city must find that the proposed use at the proposed location is or will be: 1) Consistent with the community management plan; Docks are anticipated accessory uses on lakeshore residential properties. This criterion is met. 2) Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; Docks are listed as allowed accessory uses in residential zoning districts. This criterion is met. 3) Adequately served by police, fire, roads, and stormwater management. This criterion is met. 4) Provided with an adequate water supply and sewage disposal system; Not applicable. Application Summary: The applicant is requesting approval of a conditional use permit for a permanent dock. Staff Recommendation: Planning Department Staff recommends approval. FILE # LA21-000071 18 January 2022 Page 2 of 4 5) Not expected to generate excessive demand for public services at public cost; The permanent dock is not expected to generate any demand for public services. This criterion is met. 6) Compatible with the surrounding area as the area is used both presently and as it is planned to be used in the future; There are other seasonal and permanent docks in the area, there is no proposed change of use. This criterion is met. 7) Consistent with the character of the surrounding area, unless a change of character is called for in the community management plan; No change is proposed in the Comprehensive Plan. This criterion is met. 8) Compatible with the character of buildings and site improvements in the surrounding area, unless a change of character is called for in the community management plan; There are other seasonal and permanent docks in the general area, there is no proposed change of use. This criterion is met. 9) Not expected to substantially impair the use and enjoyment of the property in the area or have a materially adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses; The proposed permanent dock is not expected to impair property values or impact permitted uses in the area. This criterion is met. 10) Provided with screening and buffering adequate to mitigate undesirable views and activities likely to disturb surrounding uses; Screening is not necessary for this improvement which is common along the lakeshore. This criterion is met. 11) Not create a nuisance which generates smoke, noise, glare, vibration, odors, fumes, dust, electrical interference, general unsightliness, or other means; This criterion is met. 12) Not cause excessive non-residential traffic on residential streets, parking needs that cause a demonstrable inconvenience to adjoining properties, traffic congestion, or unsafe access; This residential dock on a single family property is not expected to generate excessive traffic or be an inconvenience to adjoining properties. This criterion is met. 13) Designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact; By the nature of the dock it will project from the shore into the lake as permitted by the LMCD. This criterion is met. 14) All exterior lighting shall be so directed so as not to cast glare toward or onto the public right-of-way or neighboring residential uses or districts; The applicant will be informed of this requirement; and 15) Not detrimental to the public health, public safety, or general welfare. This criterion is met. Additional standards for floodway conditional uses (Sec. 78-1119). A conditional use must not cause any increase in the stage of the one percent chance or regional flood or cause an increase in flood damages in the reach or reaches affected. Accessory structures. Accessory structures, as identified in section 78-1118(1), may be permitted, provided that: (1) Structures are not intended for human habitation; (2) Structures will have a low flood damage potential; FILE # LA21-000071 18 January 2022 Page 3 of 4 (3) Structures will be constructed an placed so as to offer a minimal obstruction to the flow of flood waters; (4) Service utilities, such as electrical and heating equipment, within these structures must be elevated to or above the regulatory flood protection elevation or properly floodproofed; (5) Structures must be elevated on fill or structurally dry floodproofed in accordance with the FP1 or FP2 floodproofing classifications in the state building code. All floodproofed structures must be adequately anchored to prevent flotation, collapse or lateral movement and designed to equalize hydrostatic flood forces on exterior walls. (6) As an alternative, an accessory structure may be internally/wet floodproofed to the FP3 or FP4 floodproofing classifications in the state building code, provided the accessory structure constitutes a minimal investment and does not exceed 576 square feet in size. Designs for meeting this requirement must either be certified by a registered professional engineer or meet or exceed the following criteria: a. To allow for the equalization of hydrostatic pressure, there must be a minimum of two "automatic" openings in the outside walls of the structure, with a total net area of not less than one square inch for every square foot of enclosed area subject to flooding; and b. There must be openings on at least two sides of the structure and the bottom of all openings must be no higher than one foot above the lowest adjacent grade to the structure. Using human intervention to open a garage door prior to flooding will not satisfy this requirement for automatic openings. (d) Structural works for flood control that will change the course, current or cross section of protected wetlands or public waters are subject to the provisions of Minn. Stat. § 103G.245. (e) A levee, dike or floodwall constructed in the floodway must not cause an increase to the one percent chance or regional flood. The technical analysis must assume equal conveyance or storage loss on both sides of a stream. (f) Floodway developments must not adversely affect the hydraulic capacity of the channel and adjoining floodplain of any tributary watercourse or drainage system. A CUP may be granted subject to such conditions as the Council may prescribe. Additionally, a CUP shall remain in effect as long as the conditions imposed by the City Council are observed, but nothing in this section shall prevent the city from enacting or amending official controls to change the status of conditional uses. Conditional Use Permit Analysis Orono’s concurrent jurisdiction over permanent docks is via the City’s floodplain regulations. A dock meets the standards outlined in Section 78-1118(1) for accessory structures. . There are no specific Building Code construction standards for docks. The City will require that a zoning permit be issued to document the existence and construction of the permanent dock and action of this CUP. FILE # LA21-000071 18 January 2022 Page 4 of 4 Permanent docks (i.e. those docks with permanent pilings which cannot be removed without heavy equipment) sometimes result in requests by property owners for winter de-icing, to avoid ice damage. The LMCVD regulates winter de-icing. The proposed dock will be located in a fairly well protected area, so the potential for ice damage or the need for de-icing is relatively minimal. There appear to be other permanent docks in the area, and the city has received no documented problems or issues. Another potential concern would be whether the work is in a sensitive habitat or spawning area, and whether the permanent dock might affect navigation or winter vehicular traffic on the lake. The LMCD is request additional information regarding the lake depth within the surrounding areas of the proposed permanent dock. LMCD will review the location to ensure the waterway is navigable in the lagoon area. The LMCD had commented that the dock shape and proposed location may change to ensure lake accessibility. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner? 2. Does the Planning Commission find that the CUP, if granted, will not alter the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested CUP? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Staff recommends approval of the conditional use permit for construction of the proposed permanent dock subject to the following conditions: 1. The dock may be allowed as long as it continues to be permitted by the LMCD and DNR and is in conformity with the rules and regulations of those agencies; and 2. The dock is not to be used for commercial purposes or rented. List of Exhibits Exhibit A. Application Exhibit B. Survey and Aerial Images Exhibit C. Dock Plans Exhibit D. Property Owners List and Map Prepared By: J. Barnhart Reviewed By: A.Carlson Approved By: 1. Purpose. To consider an ordinance amendment related to Park dedication when property is subdivided or developed. Also consider a summary ordinance for publication purposes. 2. Background/ Council Vote. When the City Council reviewed the subdivision code in 2018, it was noted that a review of the park dedication requirements was warranted, given the dedication requirements were last reviewed in 2011 and amended in 2001. The City Council discussed the park dedication process at workshops in November and December, 2021. The draft park dedication requirements are based on a desire that new development pays for its self, without overly burdening existing taxpayers. In essence, the ratio of existing park land and trails to existing households is maintained for each new household added to the city. For every household in Orono, there is .09 acres of parkland and 5 feet of trails. To maintain this ratio, park dedication is proposed at 0.1 acres of parkland per new residential unit. A similar ratio is developed for commercial and industrial developments, based on employees or acres. Where a land donation is not appropriate or desired by the City, the cash equivalent of the land is found based on the subject parcels predeveloped value. These funds may be used to acquire new parks or improve existing parks. It may not be used for park maintenance, or for other general fund purposes. In December, the Council discussed how the predeveloped value of the land was determined, and directed staff to include the value noted on the Certificate of Real Estate Value (CRV). The City Attorney recommends against that practice because that value isn’t the predeveloped value. The draft ordinance uses the advice of the County Assessor, an appraisal paid for by the applicant, or an agreed upon value between the City and the developer as the options for determining value. The third party valuation recommended by the County Assessor is used most frequently. 3. Planning Commission Vote and Comment. On January 18th, the Planning Commission held a public hearing. Following the public hearing, the Planning Commission voted 4 – 0 on a motion to approve the proposed ordinance. The draft minutes from that meeting are attached as Exhibit D. 4. Public Comment. No written comments have been received in support or opposition to the draft. During the Public Hearing, one resident did not support the use of the park dedication for improvements to the parks, and also felt that adequate notice of the proposed change was not given. 5. Staff Recommendation. Staff recommends the Council adopt both ordinances as drafted. COUNCIL ACTION REQUESTED City Council should approve the Park Dedication Ordinance No, 268, Third Series and Summary Ordinance No. 269, Third Series. Exhibits A. Draft Park Dedication Ordinance B. Park Dedication summary Ordinance C. Planning Commission SR Item No.: 12 Date: February 14, 2022 Item Description: LA21-000074 – City of Orono Text Amendment Related to Park Dedication and Summary Ordinance of Same – Ordinance No. 268, Third Series and Summary Ordinance No. 269, Third Series Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Planning Department Report AGENDA ITEM D. Planning Commission minutes 1-18-2022 – draft E. Park Dedication Methodology References City Council Workshop packet and minutes 11-22-2021 City Council Workshop packet and minutes 12-6-2021 Created: 2021-08-18 14:29:07 [EST] (Supp. No. 19, Update 4) Page 1 of 3 Council Exhibit LA21-000074 ExB Draft Text ORDINANCE NO. ___, THIRD SERIES 1 2 CITY OF ORONO 3 HENNEPIN COUNTY, MINNESOTA 4 5 AN ORDINANCE AMENDING THE CODE OF ORDINANCES 6 PERTAINING TO PARK DEDICATION 7 8 THE CITY COUNCIL OF ORONO ORDAINS: 9 10 SECTION 1. Section 82-226 Parks and Playgrounds shall be amended by deleting 11 and replacing the text to read as follows: 12 13 Sec. 82-226. Parks and playgrounds. 14 (1) Lands for public use. The city finds that when land is developed, including a planned residential development 15 or a planned unit development, the resulting additional housing units or commercial/industrial buildings 16 have an impact on the city's park system. Therefore, pursuant to Minn. Stat. § 462.358, subd. 2b, the city 17 requires all persons, corporations or other legal entities that develop land within the city, as a prerequisite to 18 approval of a lot division, final plat, planned residential development or planned unit development, to 19 convey to the city or dedicate to the public, for use as parks, playgrounds, trails or open space, a 20 proportionate share of the land being developed as specified in this section, such portions to be approved by 21 the city. Further, the City finds that the density of a proposed project impacts the park system, higher density 22 projects, with less private area for recreation, have greater needs for and impacts on the public park system 23 than larger lots with ample private green space. 24 (a) Any increase in density of subdivisions shall be reviewed for reconsideration of park land and/ or cash 25 contribution requirements. 26 (2) Dedicated land requirements. Any land to be dedicated as a requirement of this section shall be reasonably 27 adaptable for the public purposes listed in subsection (1) of this section. Factors used in evaluating the 28 adequacy of proposed dedicated areas shall include size, shape, topography, drainage, geology, tree cover, 29 access and location. 30 (3) When a proposed park, playground, recreation area, trail or other public ground has been indicated in the 31 city's official map or Comprehensive Plan and is located in whole or in part within a proposed subdivision, it 32 shall be designated as such on the plat and shall be conveyed to the city. If the developer elects not to 33 dedicate an area in excess of the land required hereunder for such proposed public site, the city may 34 consider acquiring the site through purchase or condemnation. 35 (4) Land area conveyed or dedicated to the city shall not be used in calculating density requirements of this 36 chapter and shall be in addition to and not in lieu of open space requirements as may be required. 37 (5) The city, upon consideration of the particular type of development, may require lesser parcels of land to be 38 conveyed to the city if the city determines that present or future residents would require lesser land for park 39 and playground purposes. 40 (6) Land dedication minimum area. 41 Created: 2021-08-18 14:29:07 [EST] (Supp. No. 19, Update 4) Page 2 of 3 Developers shall be required to dedicate to the city for parks, playgrounds, trails, open spaces and other 42 public purposes as a minimum that percentage of gross land area, or other such amount as may be 43 determined by the city council, as set forth below: 44 a. In residential/agricultural/multiple residential zoned land, dedication requirement of 0.10 acres per 45 additional residential household being developed. The dedication required shall be roughly 46 proportional to the projected impact of the proposed development on the city's park system. 47 b. In commercial/industrial zoned land, dedication requirement of 0.1 acres for every acre of land being 48 developed, or for every 14 expected employees, whichever is greater. The dedication required shall be 49 roughly proportional to the projected impact of the proposed development on the city's park system. 50 The city finds that the employees of commercial/industrial developments in the city make use of the 51 city's park system, particularly trails and natural areas. Because the city's park system is focused on 52 trails and natural areas versus active community parks and ballfields, commercial/industrial employees 53 use the city's park system in ways similar to city residents. Therefore, the commercial/industrial 54 dedication requirement will be tied to the residential dedication requirement by determining the 55 number of employees that is equivalent to a residential dwelling unit in terms of impact on the city's 56 park system 57 c. The form of contribution (cash, land, or any combination) shall be determined at the discretion of the 58 city council. 59 (7) Cash contribution in lieu of lands. In those instances where a cash contribution is to be made by the 60 developer, in lieu of a conveyance or dedication of land, the cash contribution to be contributed shall be 61 equivalent to the fair market value of the land to be dedicated. The city shall account for such funds in a 62 special fund named park dedication funds. These funds are to be used only for the acquisition, development 63 and improvement of public parks, playgrounds, trails, wetlands or open spaces, and debt retirement in 64 connection with the foregoing. 65 (a) Cash contribution maximum. In those instances where the anticipated park needs are greater than the 66 number of acres to be developed, the City may establish a park dedication maximum: 67 Residential density of 3 units per acre or less: maximum 4 percent of the predeveloped value 68 Residential density of 3.1- 8 units per acre: maximum 8 percent of the predeveloped value 69 Residential density of 8.1 - 15 units per acre: maximum 12 percent of the predeveloped value 70 Residential density of 15.1 units per acre or more: maximum 20 percent of the predeveloped value 71 (8) Fair market value of lands. Fair market value for purposes of this section shall be the land predevelopment 72 value to be determined by the city council as of the time of preliminary plat application in accordance with 73 the following: 74 a. Recommendation of the County assessor. 75 b. The Developer and the City agree on the predevelopment value of the land. 76 c. If agreement is not reached, the fair market value shall be determined in accordance with the 77 following: 78 1. Fair market value as determined by the city council based upon a current appraisal submitted to 79 the city by the developer, at their expense. The appraisal shall be made by appraisers who are 80 approved members of SREA or MAI, or equivalent real estate societies. 81 2. If the city disputes such appraisal amounts, it may obtain an appraisal of the property by a 82 qualified real estate appraiser which the city council selects and which appraisal may be accepted 83 Created: 2021-08-18 14:29:07 [EST] (Supp. No. 19, Update 4) Page 3 of 3 by the city as being an accurate appraisal at fair market value. The cost of the appraisal shall be 84 paid by the developer. 85 d. The determination of fair market value of the undeveloped land by the city assessor, city council or 86 designated appraisers shall be determined at the time of final approval. 87 (9) Future subdivision. Any land which is further subdivided, divided or applied for such subdivision, division 88 subsequent to May 1, 1990, shall be subject to the requirements of the ordinance then in effect concerning 89 dedication of land for public purposes; and credit shall be given for any charges previously imposed upon 90 that land if the developer can prove that fees were previously paid. In no event shall the city be liable for any 91 payment which may be due because of a subsequent reduction in the application percentage of land or 92 equivalent market value in cash to be dedicated. 93 (10) Request for deviation. The dedication requirements based on the development's proportional share of the 94 City park system are presumptively appropriate. A developer may request a deviation from the presumptive 95 requirements based upon the anticipated impact of that particular subdivision. The request must be made to 96 the Council as part of an application for Final plat approval. 97 SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its 98 passage and publication. 99 ADOPTED this 14th day of February, 2022 on a vote of __ ayes and __ nays by the 100 City Council of Orono, Minnesota. 101 102 ATTEST: 103 104 105 ______________________________ _____________________________ 106 Anna Carlson, City Clerk Dennis Walsh, Mayor 107 108 109 Ordinance published in The Laker and The Pioneer newspapers the week of ________, 20__. 110 111 SUMMARY ORDINANCE NO. 269, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE CODE OF ORDINANCES PERTAINING PARK DEDICATION NOTICE IS HEREBY GIVEN that, on February 14, 2022, Ordinance No. 268 was adopted by the City Council of the City of Orono, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 268, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council amends Chapter 82 of the Orono City Code regarding park dedication applicable to properties being subdivided or developed. A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours or on the City’s website. APPROVED for publication by the City Council of the City of Orono, Minnesota, this 14th day of February, 2022. CITY OF ORONO By __________________________________ Dennis Walsh, Mayor ATTEST: _________________________________ Anna Carlson, City Clerk Council Exhibit B LA21-000074 To: Chair Kirchner and Planning Commission Members Adam Edwards, City Administrator From: Jeremy Barnhart, Community Development Director Date: January 18, 2022 Subject: #LA21-000074, City of Orono Text Amendment – Park Dedication Public Hearing Background When updating the Subdivision code in 2018, it was noted the need to update the park dedication requirements, based on several factors including the park system goals, existing and anticipated development patterns, and property values. After review of the current park system, and anticipated growth based on the 2040 Comprehensive plan, staff proposes some changes to the park dedication methodology and formula. In essence, the revised methodology is based on the premise that “Development pays for itself.” Analysis: In summary, the current residential share of our park system is 0.09 acre per residential house hold. The current Commercial/ Industrial share is 0.05 acres per C/I acre or 14 employees. Any future development should maintain the current level of park in the system, while added additional users to the park system. For simplicity, it is recommended that the ratio round up to 0.1 acres to incorporate the trails into the land donation requirement. The ordinance outlines the requirements: A new development (including a subdivision, plat, or zone change to RPUD) shall provide an amount of land to satisfy the park dedication, equal to 0.1 acres per new unit. In most cases, the required donation will be in the form of cash. The amount will be based on the amount of land required and the average value of the land being developed. Because of the widely varying land values in Orono, this amount will be capped based on the proposed density, but in no case does the cap exceed 20% of the land value. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Planning Commission have any concern or comments with the ordinance as drafted? Planning Staff Recommendation Planning Staff recommends approval of the ordinance as drafted. List of Exhibits Exhibit A. Draft Ordinance Exhibit B. Methodology Application Summary: The applicant is requesting approval of an ordinance that would establish park dedication for subdivisions and certain development in Orono. Staff Recommendation: Planning Department Staff recommends approval as drafted. MINUTES OF THE ORONO PLANNING COMMISSION Tuesday, January 18, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 2 3.LA21-000074 TEXT AMENDMENT, PARK DEDICATION. Staff presented a summary packet of information. Barnhart stated when they reviewed the subdivision code in 2018 it was noted that the park dedication requirements were antiquated and needed to be updated based on current goals of the community. Staff tweaked some of the ordinance and reviewed the methodology of how they came up with the park dedication. Park dedication is allowed by State statute within several parameters. One of the key parameters is that there should be a nexus between what the City requires as a park dedication and what impact a proposed development has on the park system. Staff analyzed the number of households and acreage of the park system, then approached it with the idea that new development should pay for itself, meaning there is an adequate amount of park system for the community. If one adds more households to the community they should also add more park to the community to keep things linear. He noted parks and trails would be part of the park dedication calculation. He showed a draft on screen noting that each new household should provide 0.1 acres of park (land or cash) at the discretion of the City Council. Staff has drafted an ordinance that takes the current amount of households, parks, trails, and anticipated growth based on the 2040 Comprehensive Plan from 2018 and applied it to the subdivision code. He noted they also propose a cap as a parcel with a lot of density (10-20 units/acre) the cash donation requirement could be more than the cost or value of the property. Staff proposes a cap based on density. Erickson asked if Barnhart received his email with comments and proposed adjustments. Barnhart did incorporate Erickson’s comments into the draft that is currently on screen. Vice Chair Ressler opened the public hearing at 7:24 p.m. Sonja Lockman, 115 Luce Line Ridge, has a real concern that the money can be used for park improvement, that the value can be determined simply between the City and the developer when they have already seen the potential for these bogus public-private partnerships that do not benefit the City or the residents. She is very concerned that the money can be used to take over a park, such as Lowry Woods, to buy into an easement to give property to another private entity – which is a mountain biking group – that would destroy the woods and that is expressly not in line with the nature conservancy of that woods. She stated “we have been told that the Lowry Woods access is the number one goal for the Park Commission even though we were told prior that they would not try to get any access for bikes into Lowry Woods. We have been told that our neighbors have been approached in the past about selling an easement for people to have access.” Ms. Lockman has a very big concern that this is an end-run around things that do not benefit. She thinks this is a lack of available notice to the public to weigh in on this and that is not okay. She stated a public hearing requires that they give notice and there was no notice. Vice Chair Ressler closed the public hearing at 7:28 p.m. Vice Chair Ressler asked Mr. Barnhart to clarify how the public is notified of a text amendment such as this one. Barnhart replied a text amendment is posted on the website and also in the paper. He would recommend anyone interested to subscribe on the website, noting they can subscribe to any legal notices and have agendas pushed to their email inbox. Council Exhibit D PC Minutes - Draft MINUTES OF THE ORONO PLANNING COMMISSION Tuesday, January 18, 2022 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 2 Vice Chair Ressler’s feedback is that the text amendment seems to make sense and the calculation laid out is reasonable. Erickson moved, McCutcheon seconded, to approve LA21-000074 Text Amendment, Park Dedication as amended. VOTE: Ayes: 4, Nays 0. Step 1 Current Level Current Households US Census/ Met Council 3148 Current Park Acres 2040 Comprehensive Plan (T3B‐1) 274.7 Current Trail miles 2040 Comprehensive Plan (T3B‐1) 3.21 Current Employees 2040 Comprehensive Plan (T3B‐1) 1700 Percentage of HH developed to 2040 level 81% Step 2 Anticipated Need 2040 Household 2040 Comprehensive Plan 3900 Households Anticipated Park acres 124% of current level 340.32 Acres Anticipated Trail miles 124% of current level 3.98 Miles Step 3 Residential share 98.0% Commercial Share 2.0% Step 4 Residential/ Commercial share Residential 98% of current Park acres 269.21 Acres 98% of current trail miles 3.15 Miles Per Res HH share Park acres [sq feet]0.09 3,725.10 Computed ratio. Sq ft Trail miles [feet]0.00100 5.28 Commercial 2% of Park acres 5.49 Acres 2% of trail miles 0.06 Miles Per C/I acre Park acres [sq feet]0.05 1,977.84 Trail miles [feet]0.00 2.80 There are 1700 employees in 121 acres, per Comp Plan table 3B‐2 Employees per C/I acre 14.05 Step 5 Park dedication, acres required Residential Park per HH (acres)0.1 0.09 4356 Residential Trail per HH (feet)0.000 5.28 Step 6 Commercial Park acres or every 14 employees 0.05 Commercial Trail feet or every 14 employees 2.8 Step 7 98% of the non‐park land in Orono is Residential, 2% is commercial, per the Comprehensive Plan, Table 3B‐2 Each new residential household shall provide 0.1 acres of land as a park dedication. In lieu of land, the cash equivalent for projects with a density less than 10 units per acre is the lower of either the product found by multiplying the number of acres required times the average undeveloped value per acre, or 5% of the undeveloped land value. Because higher density developments have less private open space for which to recreate, and therefore have a greater impact on the public park system, projects with a density 10 units or greater, the cash equivalent shall be the lower of either the product found by multiplying the number of acres required times the average undeveloped value per acre, or 20% of the undeveloped land value. Proposed Park dedication, commercial is 0.05 acres per 14 employees or 1 acre of C/I land In lieu of land, the cash equivalent is the lower of either the product found by multiplying the number of acres required times the average undeveloped value per acre, or 8% of the undeveloped land value. PC Exhibit B LA21-74 AGENDA ITEM Prepared By: Reviewed By: A.Carlson Approved By: 1. Purpose. The purpose of this action item is to provide City Council a summary of the department performance for 2021. 2. Background. The City Council directed the City Administrator to provide a report on the performance of the various staff departments. To meet this requirement staff undertook the preparation of an annual report. The report is based on reports done by other cities and the annual report the police department prepares. 3. Action. The city administrator will provide a summary briefing of the draft report. Any specific questions about individual staff member performances review should take place within a closed session. COUNCIL ACTION REQUESTED Feedback on Draft Annual Report. Exhibits A. Draft 2021 City of Orono Annual Report Item No.: 13 Date: February 14, 2022 Item Description: 2021 Department Review / 2021 Annual Report Presenter: Adam T. Edwards City Administrator/City Engineer Agenda Section: City Administrator Report As of: The Staff of the City of Orono take great pride in providing services and infrastructure to the Citizens of Orono and our partner cities. This report provides a summary and some examples of that support in 2021. 2 TABLE OF CONTENTS Contents 1. ORONO MISSION, VISION AND GOALS. ....................................................................................................4 1.01. Mission Statement......................................................................................................................................4 1.02. Vision Statement ........................................................................................................................................4 1.03. City of Orono Goals ...................................................................................................................................4 2. Organization .........................................................................................................................................................5 2.01. Organization ..............................................................................................................................................5 2.02. Human Resources ......................................................................................................................................5 2.02.1. New Hires ..................................................................................................................................................5 2.02.2. Years of Service Awards ...........................................................................................................................5 2.02.3. Labor Agreements......................................................................................................................................5 2.02.4. Safety Committee ......................................................................................................................................6 2.02.5. Cheers Committee......................................................................................................................................6 3. Administrative Services .......................................................................................................................................7 3.01. Overview ....................................................................................................................................................7 3.02. Organization and Staff ...............................................................................................................................7 3.03. Customer Service & Municipal Support ....................................................................................................7 3.04. Records Retention & Management ............................................................................................................8 3.05. Recycling & Organics ................................................................................................................................8 3.06. Communications and Outreach ..................................................................................................................8 3.07. Elections ....................................................................................................................................................9 4. Finance ................................................................................................................................................................10 4.01. Overview ..................................................................................................................................................10 4.02. By the Numbers (Metrics) .......................................................................................................................10 4.03. Organization and Staff .............................................................................................................................10 4.04. Budget ......................................................................................................................................................10 4.05. Comprehensive Annual Financial Report (CFAR) ..................................................................................10 4.07. Information and Communications Systems .............................................................................................11 5. Community Development..................................................................................................................................12 5.01. Overview ..................................................................................................................................................12 5.02. Organization and Staff .............................................................................................................................12 5.03. Department Activity Summary ................................................................................................................12 5.04. Planning ...................................................................................................................................................12 3 5.05. Building ...................................................................................................................................................12 5.06. Code Enforcement ...................................................................................................................................12 6. Police Department .............................................................................................................................................13 7. Parks .......................................................................................................................................................................14 7.02. By the Numbers (Metrics) .......................................................................................................................14 7.03. Organization and Staff .............................................................................................................................14 7.04. Parks and Trails .......................................................................................................................................14 7.04.1. Big Island Nature Park .............................................................................................................................14 7.04.2. Bederwood Park .......................................................................................................................................14 7.04.3. Susan E. Lurton Off Leash Dog Park ......................................................................................................14 7.04.4. Beache ......................................................................................................................................................14 7.05. Golf Course ..............................................................................................................................................14 7.06. Events ......................................................................................................................................................15 8. Public Works ......................................................................................................................................................16 8.02. Organization and Staff .............................................................................................................................16 8.04. Stormwater Maintenance .........................................................................................................................17 8.05. Sanitary Sewer Maintenance ...................................................................................................................17 8.06. Water System Operatio ............................................................................................................................18 9. Engineering ........................................................................................................................................................20 9.01. Introduction ..............................................................................................................................................20 9.02. Organization and Staff .............................................................................................................................20 9.03. Project Management ................................................................................................................................20 9.04. Support to Staff Departm .........................................................................................................................21 4 1. ORONO MISSION, VISION AND GOALS. 1.01. Mission Statement. The City of Orono will provide effective guidance through public policy established from citizen involvement, by empowering staff to implement best practices to prepare Orono for any challenges of the future and by ensuring a positive customer experience, superior municipal services and provide a safe community for the residents, businesses and customers to live, work and play in. 1.02. Vision Statement. To be the residential community of choice and remain widely recognized for its preservation of natural rural beauty, quality of life, and recreational assets. 1.03. City of Orono Goals. 1. To provide consistent high levels of customer service to our residents and balance the enforcement of city codes 2. To maintain sustainable funding for infrastructure while maintaining a stable tax levy 3. To create a culture of continuous improvement by providing efficient and reliable government services 4. To adopt best practices into city processes to ensure the high quality services are provided in an ever-changing environment 5 2. Organization. 2.01. Organization. The table below reflects the City Organization at the close of 2021. Throughout the year the city made several improvements to the city organization including several new positions: Parks maintenance worker, Mechanic, Building Official, Building Inspector and Resource Management Technician. The Clubhouse manager and Custodian positons were changed from temporary employees to part time employees. 2.02. Human Resources. 2.02.1. New Hires. 2021 saw a large number of personnel changes. 12 full time staff members were hired in 2021. 20 temporary seasonal staff members were hired, predominantly to support the golf course and brush site operations. 2.02.2. Years of Service Awards. 2021 saw one employee, Sgt. Tony Wittke of the Police Department, meet the 20 years of service milestone. In January Police Offer Bill Persel retired after 26 years with the department. In April the city wished Rand O’Brien best of luck as he retired after 32 years with the Public Works Department. 2.02.3. Labor Agreements. None of the four collective bargaining agreements were up for renegotiation in 2021. All four will be renegotiated in 2022. One grievance was received from the Local 40 Law Enforcement Labor Services unit but was withdrawn at the arbitration step of the process. 2.02.4. Safety Committee. The Orono Safety Committee continued to meet in 2021. The main charge of this committee is to review injuries on duty, and to determine if they could have been prevented and how 6 they can be prevented in the future. The City renewed its contract for services with Safe- Assure to draft updated safety manuals and compliance documents, provide required and voluntary safety training, and to conduct building safety inspections. Required AWAIR, Right to Know, Blood borne Pathogen, Emergency Action Plans, and Ergonomics training was provided to all employees. 2.02.5. Cheers Committee. The Cheers Committee is charged with planning and executing city staff moral and welfare activities. 2021 saw the return of several staff events that had been cancelled in 2020 due to COVID19. Events this year included the Staff appreciation summer picnic, Staff recognition holiday party and the annual chili cook-off. The committee also developed acuity logo’d apparel offering for staff. Of special note was the Staff Holiday luncheon and charity auction. Proceeds from the auction ($4300) were provided to a local family in need. Item 2020 2021 Workers Comp Claims 2 3 Lost Days 34 17 7 3. Administrative Services. 3.01. Overview. The Orono Administrative Services department is responsible for customer service, records, elections, communications, and municipal services support. 3.02. Organization and Staff. The department includes 2 Full-time employees and 2 Seasonal/ Part time employees. The MSSR and PWAUB work together daily providing customer service to our visitors. 3.03. Customer Service & Municipal Support. The departments is responsible for issues permits and licenses. A summary is provided below. • Updates to Lobby Area. The administrative services department welcomes all incoming visitors into city hall. Late in 2020, the lobby area received upgrades to help protect both visitors and staff from the transfer of COVID 19. The lobby was reorganized and lighting, gates, and protective glass was added. Staff has learned to fully assist visitors with the latest updates and have managed to adapt to the changes. • Phone Tree. The administrative services department is responsible for handling the majority of phone calls coming into the city on a daily basis. A new phone tree was established to help direct phone calls to the appropriate parties to enhance efficiency for both incoming calls and staff. • Online Assessment Searches. Online forms and payment are now available for residents and realtors to do assessment searches on properties. The process has improved and has become more efficient through use of email and online form submittals. • Bow & Arrow Licensing Improvements. The city processes approximately 50 applications this year. City Clerk: Anna Carlson Management Assistant: Nola Dickhausen Municipal Services Support Representative: Alicia Johnson Public Works Administration/Utility Billing Specialist: Anne Hentges Customer Service Municipal Service Support Records Communications Recycling/Organics • Customer Service to Residents • Support to Departments • Permits & Licensing • Payment Processing • Records Retention • Records Management • Recycling support to Residents • Website & Social Media Maintenance • Elections Task 2019 2020 2021 Data Requests 50 55 34 Permits & Licenses Special Events 40 17 17 Tent 3 1 2 Gambling 2 1 5 Hauler 6 6 5 Kennel 3 6 6 Rental Renewals/new 45 22 17 Tobacco 6 6 6 Liquor 7 7 7 Merchant 21 1 1 Trapping/firearms NA NA 3 Lurton Dog Park Passes 537 512 857 8 3.04. Records Retention & Management. • Online Records Look Up Tool. The online access to property files, ordinances, resolutions, and meeting documents which include, Packets, Agendas, and Minutes has now available to the public. This has been a huge upgrade for the city. It was brought on as an important goal during the 2020 pandemic. Since offices were closed the city had to make records easily accessible for staff. In May, the city was able to create access for all visitors to our Laserfiche files listed above. This tool has not only made research easier for staff, it has allowed the residents to have 24 hour access to their property file as well as other pertinent documents. The newly organized Public data page of our website has been updated to show visitors all options for obtaining data from the city and it includes instructions for use. • Microfilm conversion. The city contains thousands of files on microfilm. Currently the only options for visitors and staff to access microfilm files are through use of the microfilm machine or by identifying select files they wish to be scanned. Our scanning staff has managed to convert over 150 property files of microfilm to electronic format. Administrative staff has been going through those files and processing them for retention and organizing them to be moved to Laserfiche once the project is complete. Scan staff has now been trained to identify files and will begin retaining files as needed during the scanning process which will create more efficiency during the next phase and help with an earlier completion. This project is expected to last over the next three or more years. 3.05. Recycling & Organics. Community Organics Drop off site. The city is working on rolling out the new organics drop off site for 2022. Hennepin County Ordinance has required cities >10000 to offer a community drop off site if curbside is not available through haulers. Orono’s site will be located at the Public Works Facility and should be available to residents soon. The city is still waiting for WM to drop off the container and once it is placed, communications will begin. Communications will include educational materials, blurbs, and messages sent out through social media and other communication routes. 3.06. Communications and Outreach. The city has ramped up the communications this year. We have implemented more images and created more awareness of communication management. The Website has been reorganized, images have been incorporated to catch reader’s eyes, and happenings have been sent out more often to better serve residents. This year we have sent out over 230 notifications via our listserv. Most of those notifications are also sent out on the city’s social media sites as well. We have created more informative messages to be displayed on our homepage to notify visitors of the latest information of the city. Communication Tasks Task YTD 2021 Description Communications Message Posted to: Listserv, website, Twitter, Facebook 231 All Orono Happenings: Newsletters, Events, Meeting Information, Watermain Issues, Road Construction, Projects Website Homepage notices 20 News Flash on Homepage: Events, Community news & notifications Utility Bill Message 12 Information Related to Billing Customers: Recycling events LMC Careers Page 13 LMC City Job Opportunity Page Newspaper 36 Ordinance Publications, legal notices, job opportunities 9 Communication Interactions Communication Type YTD 2021 Followers Comment Website 132,909 Views NA 30, 000 more views than 2020 Facebook 231 Posts 596 Twitter 155 Posts 94 Granicus 242,730 Views NA 3.07. Elections. The City of Orono administers city, state and federal elections for its residents in even years. 10 4. Finance. 4.01. Overview. The Finance Department is tasked with administering all the financial activities of the City. It also oversees the City’s information systems. The City’s bond rating is a measure of the City’s overall tax base, debt management and fiscal strength. Since 2005 Orono has held a triple-A (AAA) bond rating, the highest possible rating. 4.02. By the Numbers (Metrics). Area Measure Target 2020 2021 Debt Management Bond Rating AAA AAA AAA Accounts payable Number of Checks Issued - 2274 2279 Cash management Portfolio Invested 12/31 $ 15,347,458 $ 14,943,661 Annual Audit # of Deficiencies noted 0 0 0 # of Findings 0 0 0 Compliance with regulations # of state deadlines not met 0 1 1 Utility Billing % billings done accurately 100% 99% 99+% # of billings - 19,977 32,618 Risk Management Workman’s Comp Premium Experience Factor <1.0 .80 .73 4.03. Organization and Staff. The department includes 4 Full-time employees: Finance Director, Accountant, IT technician and Resource Management Technician. The Accountant and Resource Management Technician are new to the department this year. 4.04. Budget. Preparations for the 2022 budget went smoothly in 2021. The city was able to achieve the City Council goal of maintaining a level levy rate while providing the necessary resources to maintain our levels of service. 4.05. Comprehensive Annual Financial Report (CFAR). The annual audit is to provide assurance the financial statements are free of material misstatement. The auditor also considers the internal control relevant to the City’s preparation and fair presentation of the financial statements. There were no material weaknesses or significant deficiencies of internal controls identified in 2020. 4.06. Utility Billing (UB) and Administration. 11 • The Public Works UB specialist had discovered approximately 25 properties that were not being billed properly and has fixed those with the help of Public Works. In addition, in 2021 the UB specialist reduced the number of returned UB bills by reaching out to owners, renters and other contacts to update records. • All paper septic reports have been scanned into Laserfiche, we normally bill approximately 1200 accounts and there were approximately 1000 converted to electronic; making searches more efficient. Septic letters and reminders are once again being sent out to residents. • Added new envelop folder/stuffer in 2021. This has helped immensely with speeding up the amount of time spent stuffing and folding UB bills and other communications to be delivered. • Full UB bills were implemented in 2021. Full sheet bills offer more opportunities to communicate with Orono residents and offer them more detailed information about their bills. Residents seem to be adapting well to the new format. • Check 21 was implemented for Utility Payments increasing the efficiency of applying payments to accounts while reducing the number of trips to the bank to deposit payments. • The city has updated approximately 400 meters this year. Due to the new installation of meters the UB Specialist is able to catch high reads and dead meters. By catching the high reads, we are able to communicate it to the residents earlier so they can resolve the issue and stop leaks earlier. 4.07. Information and Communications Systems. The Information Systems Department provides information technology services for most functions of the City. The key IT accomplishment of the year was instituting the data management system for the Police body camera program 12 5. Community Development. 5.01. Overview. The Community Development Department is responsible for the review of building plans and the implementation of land use plans and policies of the City Council through administration of ordinances. The Department reviews permit and land use applications to ensure compliance with land use, setback, hardcover, floodplain management, and other City requirements. The department provides service and information to the general public, property owners, builders, and developers on all aspects of development and land use within Orono. 5.02. Organization and Staff. The department consists of 7 personnel: The community development director, two planners, a Building official, a building inspector and a planning assistant. In 2021 we added three new staff members to the department, including a new Building Official, Building Inspector and Planning assistant. 5.03. Department Activity Summary. YTD New Home New Home value + Total permits CE open CE closed Zoning Aps 2021 48 $ 42,006,132 1430 112 110 76 2020 35 $ 24,172,400 1298 136 147 77 2019 58 $ 56,616,531 1600 120 124 95 % of 2020: 137% 174% 110% 82% 75% 99% % of 2019 83% 74% 89% 93% 89% 80% 5.04. Planning. In 2021, we granted final plat approval to several new plats and subdivisions, including Orono Crossing (37 units), Orchard Creek (6 units), Shoreline Estates (6 units), and Pence Lane 2nd (0 new lots). Preliminary approval was granted to Eagle Ridge (48 apartments) and Gennesaret (0 new lots.) As a department we processed 8 new text amendments and 3 Comprehensive Plan Amendments. The final permit was issued for Orono Preserve, completing that residential neighborhood started in 2016. 5.05. Building. The Building Department ensures the health, safety, and welfare of the citizens and visitors of Columbia Heights through reviewing both residential and commercial construction plans and inspecting new construction to ensure compliance with State Building and Construction codes. This function was contracted at the beginning of 2021 and then brought back in house at the end of 2021. Measure Target 2019 2020 2021 Building permit Revenue $357,672 $ 486,179 Number of Permits issued 1600 1298 1430 Number of Inspections 3311 3076 2986 5.06. Code Enforcement. In 2021, we opened 112 cases, closed 110 cases, and performed 258 code enforcement specific inspections. 5 unique cases were sent to the city attorney for possible prosecution. 13 6. Police Department. Submitted as a Separate Document. 14 7. Parks. 7.01. Overview. The department’s goal is to provide passive open space and active recreational opportunities to serve the needs and desires all residents while working to protect, preserve, restore and provide access to ecologically significant natural resource areas, wildlife habitats and open space. The City of Orono features over 260 acres of maintained parks, trails, and open space. There are twenty-one parks that range from small pocket parks, an off-leash dog park, and even a nine-hole golf course. As of September 2021, the City of Orono now maintains the parks system for Spring Park. The Parks department is small and consists of two full-time employees. Parks once operated under Public Works and has recently evolved into its own department. 7.02. By the Numbers (Metrics). Strategy Measure Target 2020 2021 Establish self-sufficient Golf course and Dog Park Dog Park Passes Sold 450 517 787 Rounds of Golf Played 12,000+ 13,531 12,588 Promote Community engagement and volunteer activates at Parks Volunteer Activities 3 1 3 Invest in our natural environment Trees planted / Trees Removed 0+ +15/-4 +1/-21 Acres of Prairie maintained 12 Enable public health through sports Sports field reservations 150 199 7.03. Organization and Staff. The Parks Department brought on full-time parks maintenance worker Jack Thonvold at the end of the year. Jack has done an excellent job so far and we are excited to see the department grow. 7.04. Parks and Trails. The following are highlights from 2021. 7.04.1. Big Island Nature Park. The Big Island Nature Park hosted a ribbon cutting ceremony to celebrate the completion of the improvements made to the park. 7.04.2. Bederwood Park. The Bederwood soccer field was extremely busy this summer and held up well through all the play. Reservations for the Bederwood baseball field remain low. 7.04.3. Susan E. Lurton Off Leash Dog Park. In 2021 we continued our trail improvement efforts by upgrading 930 ft of dirt trail to gravel. The Susan E. Lurton Nature and Off Leash Dog Park continues to grow in popularity. From 2017-2020, pass purchases averaged 517 a year. 787 annual passes were purchased for the 2021 season. The parking lot is almost always at capacity with some vehicles parked even along the shoulder of the road. 7.04.4. Beaches. The City maintain 4 beaches within our parks system. In 2021 Lydiard and Casco Point beaches received new swim docks and Sandy beach received a new swim platform. At Summit beach a combination of Boy Scout Eagle projects and staff effort restored the sand area, graveled a lakeshore trail and added safety signage to the park. 7.05. Golf Course. 2021 was another good year for the golf course with the course once again meeting target for rounds played with revenues exceeding expenditures. 15 Measure Target 2019 2020 2021 Rounds of Golf Played 12,000+ 7,298 13,531 12,588 Revenues Revenues > Expenditures $ 180,792 $ 364,634 $ 383,317 Operating Expenditures $ 227,153 $ 200,960 $ 311,557 In addition to a good year, the first Golfer Appreciation event was held at the Orono Public Golf Course on September 17th, 2021. It was a fun evening of live music, games, and local food from The Red Rooster. 7.06. Events. On December 4th, the golf course once again hosted the Annual Tree Lighting Event. The community enjoyed brats, hot dogs, hot drinks, and S’mores! Santa and his reindeer made an appearance and were available for photos. An amazing fireworks display closed the evening. A big thank you to all the donors that made this event possible. The event was a great success and we look forward to the next one. 16 8. Public Works. 8.01. Introduction. The public works department is responsible for the maintenance of the city’s infrastructure including streets, stormwater, water, sanitary sewer and fleet. In addition the department provided several community services including the brush site and clean up days. A key change for 2021 was the assumption of public works support for the city of Spring Park which began in September. The department now provide support via a contract for operational maintenance services of Water, Sanitary Sewer, Stormwater, and Parks, Streets minus snow removal for the City of Spring Park. A summary of work effort in 2021 in the form of tasks completed broken down into key area is listed below. Department 2019 2020 2021 Equipment 194 192 173 Facilities 256 269 247 Sanitary 5602 3290 3098 Water 2579 1364 959 Streets 1267 1034 771 Stormwater 400 155 125 Other: (Parks, Engineering, Events) 969 858 523 Completed Tasks 11267 7162 5896 8.02. Organization and Staff. To accomplish the Public Works mission we have a small but dedicated team of full time, part time and seasonal employees. Public works has a staff of 12 FT, + seasonal during the summer. We had 1 employee retire, 1 promotion, 1 added one with bringing on Spring Park. Public Works has 4 new employees under 2 years with the City, 2 employees with over 30 years. 8.03. Streets. The department’s goal is to preserve and improve the city transportation system providing safe and reliable transportation for our residents, integrated with county and state systems in a way that is fiscally and environmentally responsible. The city maintains 57 miles of public streets; 1296 street signs, 3 bridges, 10 guardrails, 125,000 feet of pavement marking and 64 city owned street lights. 8.03.1. By the Numbers (Metrics). Strategy Measure Target 2020 2021 Focus efforts and resources on preventive maintenance in order to maximize the longevity of the pavement. React to maintenance issues. Average PCI Rating 80+ 79.5 79.9 Ton of Asphalt used in Patching Decreasing trend ↘ 107.6 74.5 Feet of Crack Sealing 25000 31003 31000 Miles Overlaid 2.5 2.5 1.25 Miles Reconstructed (includes reclaims) 1 1.14 0.65 Signs Inspected 100% of Maintenanc e District 220 269 Signs Replaced 60 65 62 Orono and Spring Park Mayors celebrate PW Agreement New Shoulder Mower in Action 17 Execute City Street Sign Policy to replace worn or damaged guide, warning, & regulatory signs. Signs Reduced As many as possible 55 9 Execute City Snow and Ice Policy Number of Snow and Ice Events NA 9 13 Reduce chlorides used through adoption of snow and Ice best practices Tons of salt per mile per event 0.25 0.7 1.82 Gallons of Brine Pretreat per mile per event 50 24 10 8.03.2. Key Activities. Holiday decoration’s consisting of Flags, Banners and lighted decorations are put on our street lights. To show honor and display holiday cheer and support to our community and our veterans. 8.04. Stormwater Maintenance. The department’s goal is to protect property and the natural environment from the effects of flooding and pollution through proactive maintenance of the stormwater drainage system. The city maintains and extensive stormwater system consisting of431 culverts & Storm Pipes, 11 outfalls, 433 catch basins and 16 storm ponds. 8.04.1. By the Numbers (Metrics). 8.04.2. Key Activities. Town line Road was ditched to improve drainage. 8.05. Sanitary Sewer Maintenance. The department’s goal is to provide a safe and efficient sanitary sewer collection system The sanitary sewer system consists of 329,728 feet of sewer main, 1230 Manholes, 46 Lift Stations, 18 Backup Generators serving 2253 customers 8.05.1. By the Numbers (Metrics). Strategy Measure Target 2020 2021 Clean and Inspect all city sewers at least every five years to identify area requiring maintenance or possible I&I Feet of sewer main cleaned/televised/ inspected 100% of maintenance Area 58,579 37,303 Number of sewer Backups 0 1 2 Strategy Measure Target 2020 2021 Decrease the risk of flooding for facilities # of structures flooded 0 0 0 Reduce pollutants from entering the stormwater system and surface water bodies through street sweeping. Cubic Yards of sweepings removed from city streets Increasing trend ↗ 54 23 Pounds of phosphorus removed Increasing trend ↗ 23.75 ~11.5 Proactively maintain the system by inspecting 1/5 of the system each year and using those inspections to inform maintenance activities. Number of Structures inspected 100% of Maintenance Area 82 91 Number of structure replaced or repaired As needed 10 1 # Of ponds Inspected 100% of Maintenance Area 0 4 18 locations to drive sanitary rehabilitation projects. Number of I&I Exceedances 0 0 0 Inspect all of the City’s lift stations annually and rehabilitate 2 per year Lift Stations inspected 46 46 46 Lift Stations rehabilitated 2 3 2 Inspect all new Sewer Connection for compliance with CEAM standards Number of sewer service installation inspections 100% 36 52 Reduce I&I though inspect and require repairs to sanitary sewer Services Point of Sale Sewer Inspection 7 97 Issues Identified NA 14 Correction made NA 13 8.05.2. Key Activities. 2021 saw the institution of the Cities new Point of Sale Inspection process. The purpose of the program is to identify and correct Inflow and Infiltration issues in sewer service lines. Homeowners connected to city sewer are required to have their sewer service line inspected and any deficiencies corrected as part of the sale of a property. In 2021 public works staff completed 97 such inspections. Data from the first year indicate that 14% of lines inspected require some kind of repair. 8.06. Water System Operations. The department’s goal is to provide safe and reliable drinking water that meets federal and state water quality requirements. The municipal Water system consists of 116,254 feet of water main, 4 wells, 2 water towers, 293 hydrants, 308 valves serving 1031 customers. 8.06.1. By the Numbers (Metrics). Strategy Measure Target 2020 2021 Proactively maintain the system through inspections and exercising hydrants and valves. Number of water main breaks 0 1 5 Hydrants flushed 293 302 1 Valves exercised 308 32 5 Water Services inspected All new 18 15 Ensure wells, plants and storage is reliable and functioning efficiently Gallons pumped As needed 131M 152M Gallons of Unaccounted water <10% 24% 4% 8.06.2. Key Activities. Water Dept. added 6 water gate vales to the system, to isolate shut off area to minimize disruption to residents. In 2021 the department undertook phase 2 of our residential water meter modernization program. Phase 2 included the change out of 254 water meters. 8.07. Services. The public works manages several public service activities and events. They include the City Brush site, leaf and grass clippings drop off, mulch and compost issue, spring and fall cleanup days and Holiday tree drop off. 8.07.1. By the Numbers (Metrics). Strategy Measure 2020 2021 Spring and Fall Clean up Days Residents served 442 455 Material Collected: Used Bicycles 211 151 Material Collected Appliances 178 277 Brush site Residents served 2669 2970 Cubic Yards of Wood chips 3000 7060 Water main Break Repair 19 Much and Wood Chip issue point Cubic Yards of Mulch ~ 200 ~200 Cubic Yards of Wood Ships ~ 350 ~ 350 8.07.2. Key Activities. The Spring Clean-up saw over 50 yards of scrap metal dropped off. 20 9. Engineering. 9.01. Introduction. The City Engineer is responsible for all public engineering and construction projects within the City of Orono. Key areas of responsibility include: Construction; Development of the Capital Improvement Plan (street, sanitary sewer, water main, storm sewer, bridge, and trail improvements); Grading Permit/plan review; Infrastructure Review of proposed Developments; Management of infrastructure; Planning; Project Development; Right of Way Management; and Surface Water Resource Management. 9.02. Organization and Staff. The engineering staff consists of the City Engineer and a contract for engineering services with Bolton and Menk, Inc. 9.03. Project Management. Efficiently manage the design and construction of city projects. The table includes large capital projects undertaken or completed in 2021. ID Name Project Description Status 19-032 Bederwood Park Improvements This project includes the installation of Sports field, parking lot paving, connection trial and assorted park amenities. The project was substantially complete in 2020 however the field grass was ready for play in 2021. The project was partially funded by a Hennepin County Youth Sports Grant. 19-033 Big Island Park ADA Trails Project The project scope consists of ADA accessible pathway, picnic shelter, interpretive signage and ADA compliant restroom facilities. The project was completed in 2021. The project was funded from a combination of State Bonding funds, a DNR park Grant, local donations and city park dedication funds. . 21-001 2021 Streets This project includes the reconstruction, reclamation or Mill and overlay of the following streets: East Navarre Roads (Kenwood, Olive, Lafayette Ridge, Bayview, Navarre Ln,) West Navarre Roads (Crystal Place, Lyric, Blaine) Eileen Park Lane & Elm Street Casco Circle The project was substantially completed in 2021. The contactor will complete restoration and punch list items in the spring of 2022. Project is on track to be under budget. 21-014 Sanitary Sewer Rehabilitation (CIPP and Manhole Sealing) This Sanitary Sewer Rehabilitation project will consist of Cured in Place Pipe (CIPP) lining of infiltration susceptible sanitary sewer pipes, manhole reconstruction, and lid replacement. The purpose of the project is to reduce Inflow and Infiltration (I&I) into the Sanitary sewer systems and extend the life to the existing pipes. The lining process creates and new durable pipe within the older pipe at a much reduced cost from open curing or directionally drilling in order to replace the older pipe. The project was completed in 2021 and is under budget. 21 21-021 Forcemain Replacements Tonkawa PH2 This project will replace aging force main along Tonkawa Road. This project was completed early in 2021 and was a precursor to the pavement work on Park and Elm. The project exceeded budget due to underground utility conflicts and location issues. 21-022 Walters Port Water Main Replacement Replacement of Water main and hydrants in conjunction with the private road replacement The project was completed in 2021. The project included a significant change order with additional pipe, service connection ad hydrants added. The project came in on budget. 21-026 Casco Point Stormwater Improvements The project consists of three items from the surface Water Management Plan (SWMP): retrofit of the bio retention basin (CB-1); construction of an control structure (O-1); and installation of a sump manhole at the south end of Casco Point Rd (CB-2). This project was incorporated into the Streets project. 21-028 Fagerness Point Stormwater Project The project consists installation of curb and gutter, catch basins and storm pipes. This project was incorporated into the Streets project. 21-039 New Public Works Facility The project includes the procurement of a site, design, site preparation, utility extension and construction of a new Public Works Facility. The project is expected to be complete in 2023. 2021 activity included preliminary design and Bonding. 9.04. Support to Staff Departments. Provide support to the Planning and Zoning department through review of grading plans and development plans. Strategy Measure Target 2020 2021 Complete Grading Reviews Number of building permit Grading reviews completed 100% of those required 390 244 ANNUAL REPORT 2021 Email: pdwebpolice@ci.orono.mn.us Website: www.oronopolice.org Facebook.com/oronopolicedepartment or Twitter@policeorono Non-Emergency: 952-258-5321 Administration: 952-249-4700 2730 Kelley Pkwy, Orono, MN 55356 ORONO POLICE DEPARTMENT 2 TABLE OF CONTENTS COMMUNITY OUTREACH ________________________________________ 3 National Night Out ________________________________________________________ 3 Firearm Safety ___________________________________________________________ 3 Visit with Santa ___________________________________________________________ 4 Polar Plunge _____________________________________________________________ 4 POLICE PROGRAMS ____________________________________________ 5 Umanned Aerial Vehicles (UAV) Program ______________________________________ 5 Community Service Dog ___________________________________________________ 6 Body Camera Program ____________________________________________________ 6 D.A.R.E ________________________________________________________________ 7 Explorers _______________________________________________________________ 7 Lake Minnetonka SWAT ___________________________________________________ 7 Mobile Field Force ________________________________________________________ 8 CRIME AND ACTIVITY REPORTING ________________________________ 9 Activity Summary _________________________________________________________ 9 Group A Crimes __________________________________________________________ 9 Statistical Analysis Comparison _____________________________________________ 10 Supplemental Reporting __________________________________________________ 10 Crime Trends ___________________________________________________________ 10 INVESTIGATIONS SUMMARY ____________________________________ 11 WEST METRO DRUG TASK FORCE _______________________________ 13 PERSONNEL CHANGES ________________________________________ 14 New Officers ____________________________________________________________ 14 Retirements ____________________________________________________________ 14 3 COMMUNITY OUTREACH Our police department takes pride in serving our communities. We deeply appreciate our partnerships with everyone. We were grateful to get back together and be able to participate in a few more community events than was possible in 2020. Here are just a few of the highlights. National Night Out There were 28 organized parties around our community this year and we had 6 teams of police officers and reserves that visited each one. It’s a great time for residents to connect and communicate with our officers and to strengthen neighborhood partnerships. The squad car and fire truck tours are always a hit with the kids too and are sure to put smiles on the faces of both the kids and officers. Firearm Safety In August 2021, we conducted a DNR Firearm Safety course for the third year. Instructors from Orono PD partnered with the MN DNR and Chunks Automotive service to provide youth with a complete safety course. Students ages 11 and older attended a classroom-based firearms certification course where they learned how to handle firearms safely, responsibilities of a hunter and wildlife conservation. They participated in a Field Day where they exercised their knowledge in scenario-based training. Each student finished the course with a final exam and received a firearms safety certificate. It was a great class again this year and a very positive experience for all. Four basic rules of firearm handling: • Treat each firearm as if is loaded • Always control the muzzle of your firearm • Be sure of your target and what is beyond • Keep your finger off the trigger and outside the trigger guard until ready to shoot 4 Visit with Santa Thankfully our officers were once again able to make a visit with Santa Claus to enjoy an evening of holiday cheer with the residents of Presbyterian Homes on Lake Minnetonka, Orono Woods, Trails of Orono and Harrison Bay. This is always a highlight of our holiday season as we all enjoy visiting and connecting with these residents. We’re not sure who appreciates the visit more! As always, Santa spread much happiness to all the good boys and girls! Special Olympics Polar Plunge We took a dive into the freezing waters of Lake Minnetonka again as officers, family members, city councilmembers and other friends joined together as team Frozen Copsicles for the Polar Plunge. All funds raised by the participating teams go to help Special Olympics Minnesota in their support of thousands of athletes across the State. Thanks to this brave team of 13 members and their supporters, $5,820 was raised for Special Olympics. 5 POLICE PROGRAMS Unmanned Aerial Vehicles (UAV) Program This program was developed in 2020. The UAV’s provide us with better capabilities when searching an area for a lost or missing person along with a larger safety margin when dealing with critical incidents. The UAV was deployed without a search warrant 57 times in 2021. The reasons for a UAV deployment without a search warrant allowed by statute are provided below: Reason Code Reason 1 During or in the aftermath of an emergency situation that involves the risk of death or bodily harm to a person 2 Over a public event where there is a heightened risk to the safety of participants by bystanders 3 To counter the risk of a terrorist attack by a specific individual or organization if the agency determines that credible intelligence indicates a risk 4 To prevent the loss of life and property in natural or man-made disasters and to facilitate operational planning, rescue, and recovery operations in the aftermath of these disasters 5 To conduct a threat assessment in anticipation of a specific event 6 To collect information from a public area if there is reasonable suspicion of criminal activity 7 To collect information for crash reconstruction purposes after a serious or deadly collision occurring on a public road 8 Over a public area for officer training or public relations purposes 9 For purposes unrelated to law enforcement at the request of government entity provided that the government entity makes the request in writing to the law enforcement agency and specifies the reason for the request and proposed period of use The date of deployment and the reason code are required to be submitted to the BCA UCA Data Collecting Unit each year. The following are the number of times and the reason code for each deployment reported by our agency in 2021: Reason Code Number of Deployments 1 9 6 6 8 42 **All other reason codes = 0 6 Community Service Dog Similar to the year prior, Xerxes contact with many was severely hindered due to issues pertaining to COVID-19. Normal routines were still impacted for him, but he would lend a hand when he could. By the summer months, Xerxes was able to get back to a bit of a routine in his community visits. He frequented the Orono Dog Park, making more connections with both humans and canines. Multiple times a week he would pay outdoor visits to our senior centers, park, and playgrounds. This allows for simple conversations that our officers can have with community members, which help tremendously in furthering their confidence with the Orono Police Department. Many police departments across Minnesota still contact Orono as a leading agency that has integrated a Community Service/Therapy type dog into their department ranks. Xerxes’ impact is a difficult one to quantify as a statistic. As with much in law enforcement, you rarely hear of our successes. We are fortunate to have our donors that help support this program and keep it something organic and growing. Xerxes primary handler was recently assigned to investigations where there is potential for a new set of roles and persons to have impact with. This new shift work for Xerxes opens up more opportunities for his other handlers to continue in generating positive police contacts in our schools and communities. Xerxes can be found most days perched by the front door of the police department, greeting anyone who should come to our doors. Body Worn Cameras In July 2021, the Orono Police Department implemented the use of body worn cameras. These are small devices that record interactions between law enforcement and citizen contacts. There are several benefits regarding the use of these recording devices, some of which include increased public confidence in policing, a reduction of complaints and allegations made against police officers, and evidentiary value. 7 D.A.R.E The Mound Westonka DARE program involves all 1st, 3rd and 6th grade students. It is a 6- week course and begins in January. Students are instructed in a variety of safety courses seeking to prevent the use of drugs, involvement in gangs and violent behavior. With COVID- 19 still a factor, causing kids to be distance learning for portions of 2021, the DARE program was conducted online. Orono’s DARE instructor created 10 videos with 10 games attached for the students to play and answer questions. They also completed a project this year instead of the typical essay as the last assignment. Explorers On June 26, 2021, the Orono Police Explorers participated in a state wide explorer competition. They had a chance to compete in six different events throughout the day. Only the top three teams from each event were acknowledged for an award. This was the first competition the group of 4 explorers had ever competed in together and they did exceptionally well. Our explorers won first place in burglary, domestics and traffic and second place in interviewing and crashes. Lake Minnetonka SWAT The Lake Minnetonka SWAT Team consists of officers from the Lake Minnetonka area to include, Orono, South Lake, Minnetrista and West Hennepin Public Safety. SWAT members train monthly, putting in 36 hours in 2021 and continue to train with other metro SWAT teams at Camp Ripley for three days during the annual MTOA Training Conference. The Lake Minnetonka SWAT Team currently has 11 members who continue to train for high risk and dangerous situations that are beyond the normal scope of a typical patrol response. Members use scenario based training to become more effective in dealing with situations such as armed barricaded subjects, hostage rescue, active shooter, and high risk warrants. 8 Mobile Field Force Following the Minneapolis riots in the summer of 2020, the west metro police chiefs collectively created the West Command Mobile Field Force (WCMFF). WCMMF was created to protect life and property during times of civil unrest in the west metro. The mobile field force concept is used all around the country. The Orono Police Department has two officers who received mobile field force training and are serving on the WCMMF. The officers were deployed with WCMMF to provide security to the Brooklyn Center Police Department during the civil unrest following the Officer Kim Potter fatal shooting of Daunte Wright. The WCMMF was utilized for approximately 10 days following the shooting. WCMMF was also deployed the day the verdict was expected in the Officer Derek Chauvin and Officer Kim Potter trials. Officers in the mobile field force were often deployed and staged in areas in the west metro in order to quickly respond to areas of civil unrest. The goal was to allow for peaceful protest while attempting to preserve life and property during times of civil unrest. 9 CRIME AND ACTIVITY REPORTING Activity Summary 306 Investigative Cases 111 Theft Cases 46 Assaults 214 Department Arrests 25 Fraud/Forgery 18 Criminal Sexual Conduct 31 Death Investigations 17 Motor Vehicle Thefts 1 CVO (1 resulting in death) 14 Referred Vulnerable Adult Cases 13 Burglary Cases 1 Arson 204 Handgun Permit to Purchase 1 Robbery Cases 0 Homicides 0 10 20 30 40 50 60 70 Homicide Rape Robbery Agg Assault Burglary Theft MV Theft Arson Part I / Group A Crimes Mound Orono Spring Park Mtka Beach Group A crimes reflect information on eight “serious” crime classifications. They consist of violent and property crimes. The data is submitted to the FBI for Uniform Crime Reporting. 10 Statistical Analysis Comparison of 2020 and 2021 Part I – Group A Crimes 2020 2021 % Change Homicide 0 0 0% Rape 7 10 30% Robbery 1 1 0% Aggravated Assault 9 7 - 22% Burglary 21 13 - 38% Theft 99 111 11% Motor Vehicle Theft 4 17 76% Arson 0 1 100% Total 141 160 12% Supplemental Reporting Reported as a pursuit by a peace officer of a fleeing suspect in a motor vehicle. Pursuits 2019 2020 2021 3 1 6 In 2021, we experienced a significant increase in motor vehicle thefts. This was a trend that spread Metro-wide. Vehicles were usually left unlocked with keys inside. In some incidents, this also coincided with home-invasion burglaries. Suspects were entering vehicles and occupied dwellings either by force or non-force and stealing purses, keys, cell phones, and other items. Once they retrieved the keys, they would then steal the vehicle(s). Through investigation and collaboration with other local police agencies, groups of these individuals involved in these crime sprees were identified and prosecuted. “Don’t make your vehicle an easy target. Lock your doors, remove your keys, close your windows completely, park in well-lit areas.” ~ NICB National Insurance Crime Bureau 11 INVESTIGATIONS SUMMARY Robbery Victim met a party in Golden Valley where he sold his vehicle. The victim got a ride back to his residence in Spring Park, where the male party pulled a gun and took the money that the victim received for selling his vehicle. Through investigations, Orono Police were able to identify the male party. The case is pending disposition. Criminal Vehicular Homicide A single vehicle crash in which the driver was impaired and driving at a high rate of speed, took the lives of two young men, ages 20 and 24 years old. The 51-year-old driver sustained critical injuries and was later arrested and booked on charges of criminal vehicular homicide into the Hennepin County Jail. The Hennepin County Attorney’s Office issued a formal complaint and added 3rd degree murder changes as well. The case is set for trial. Burglary (Occupied Dwelling) Suspects used force and entered an occupied residential home where they took valuables and then gained access to the garage and stole the homeowner’s two vehicles. The homeowners and their children were sleeping during the incident. Orono PD investigators, along with other metro area law enforcement agencies were able to identify the suspects. They were charged in this case, as well as other cases in the metro. One suspect who was a juvenile, but tried as an adult, received an 88 month sentence and was ordered to pay restitution to the multiple victims. Arson Orono police responded to a call of a mental health issue. It was reported that an individual had used gas and candles, setting the home on fire. They arrived and found two individuals in the driveway. The interior of the house was checked by officers and no one else was found inside. A small dog was still inside, but unfortunately was not located. The two individuals were transported for non-life threatening injuries. The case was submitted to the Hennepin County Attorney’s Office for possible charges. 12 Theft Catalytic converter theft was a popular trend in all of the metro area over the year. Multiple incidents of this crime occurred in our jurisdiction. In one case, the suspects were caught on camera, identified and charged. The case is pending. Criminal Sexual Conduct Orono Police took a report of criminal sexual conduct that occurred over a period of time. The victim had videos of the criminal acts by her ex-boyfriend. The case was sent in for charging and the charges as pending until the suspect can be located. Theft by Swindle The victim sold a motorcycle to the suspect to find out that the cashier’s check as fake. Orono investigators identified the suspect, who turned out to be the brother of the name on the fake check. OPD learned that three other agencies are trying to locate this suspect for similar crimes in their jurisdictions. In our case, Orono investigators were able to locate the stolen motorcycle and charge the suspect with multiple felonies. Drug Overdose Officers received a call of an individual not breathing and when they arrived on scene it was clear that the individual had passed away. This person had recently been in rehab for drug addiction but had left a week prior. Drug paraphernalia and items with narcotics residue were located near where the victim had been found. The cause of death was later determined by the medical examiner’s office to be accidental with a fentanyl / methamphetamine overdose **In total for 2021, officers responded to 11 drug overdose calls. One fatality and 10 incidents in which the victim survived. Officers administered NARCAN in seven of these incidents. NARCAN is a prescription medicine used to reverse the effects of a suspected opioid overdose. 13 WEST METRO DRUG TASK FORCE Collaborative Partnership The West Metro Drug Task Force (WMDTF) is a multi-agency coordination of drug enforcement in our communities. They work to reduce the supply of illegal narcotics and curb the criminal activity that is associated with drug abuse. The WMDTF is comprised of officers, deputies and sergeants from the Orono Police Department, Medina Police Department, Minnetrista Public Safety, West Hennepin Public Safety and the Hennepin County Sheriff’s Office. 2021 Statistics The WMDTF had a successful year in seizing large quantities of illegal narcotics and confiscating guns and removing them from the streets in our communities. Search Warrants…………....110 Arrests……………………....... 55 Guns...……………………....... 31 Charges……………………… 51 Meth………………………….. 104.5 lbs Cocaine……………………… 112 lbs Heroin………..………….... 13.2 lbs Marijuana……………….... 153 lbs Wax..……….....………….... 5.7 lbs MJ Edibles…….…………... 196 lbs THC Cartridges …………....4479 14 PERSONNEL CHANGES New Officers Collin Hennessy came to us from the Carver County Sheriff’s Office where he spent almost four years on patrol working primarily in Chaska, Carver and Waconia. He was on the SWAT team, an instructor for the firearm’s range and use of force and was also a field training officer. We appreciate the experience he brought. He’s been a great asset to our department. Tim Wessels is our newest part-time police officer. He is a full-time firefighter and paramedic for the Oakdale Fire Department. He also previously worked for the Washington County Sheriff’s Office. Tim has been a great addition to our patrol division and department. We are proud to have both Collin and Tim join OPD. Retirements Officer Bill Persell retired from the Orono Police Department on January 30, 2021. Bill had been with our department for more than 26 years and has a total of 36 years as an officer. Bill had trained, assisted in training, mentored and covered shifts for many fellow officers. He was a tremendous asset to the department. We appreciate all his years of service and everything he did for our department and the community. Officer Jami Wittke retired in December of 2021. Jami has served our communities since 1999. She previously worked for the Mound Police Department until 2013 when she came to Orono. Jami was a patrol officer, an investigator and served on the West Metro Drug Task Force. Throughout her career, Jami built many valuable relationships with her partners in and outside of our department and far-reaching community partnerships as well. 15 The members of the Orono Police Department are committed to providing the highest quality policing through fairness, service and pride. To foster this ideal, we promise to work in partnership with the communities we serve.