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Home My WebLink About10-25-2021 Council Work Session PacketCouncil Work Session Monday, October 25, 2021 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 WORK SESSION AGENDA 1. CIP Discussions A. Police Department B. Parks C. IT D. Building Council Work Session Monday, October 25, 2021 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Past Meeting Agendas October 11, 2021  Interview Park Commissioner Candidates  Prosecuting Attorney Services Discussion September 27, 2021  Insurance Discussion  Crystal Bay Post Office Lease Discussion August 9, 2021  Budget Discussion – Revenue Annual Discussions Timeframe:  Budget: Part of June, All of July, August and October.  City Administrator & Police Chief Update (3 times per year for 15 minutes) 2020 CIP – Page 1 MEMORANDUM To: Mayor Walsh and Orono City Council From: Adam Edwards, City Administrator / City Engineer Subject: Police, Parks, IT and Building Capital Improvement Plans (CIP) Date: October 25, 2021 1. Background. Each year as part of the budget process staff updates the capital improvement plan (CIP). The CIP is a planning level document looking out 10 years to identify significant capital expenses. 2. CIP. Today’s work session will cover the Police, Parks, IT and Building CIPs. The spreadsheets are attached. Staff will all present individual presentation slides on those items identified of 2022. a. Police. The 2022 Police CIP is projected to cost $206,389 and will be paid for from a combination of the Police Operation budget and the Permanent Improvement Revolving Fund. b. Parks. The 2022 Parks CIP is projected to cost $85,000 and will be paid for from Park Dedication Fund. Equipment CIP items for the parks in 2022 totals $38,000. c. IT. The 2022 IT CIP is projected to cost $15,000 and will be paid for from the Improvement/ Equipment Outlay fund. d. Building. The 2022 Building CIP is projected to cost $13,035,000 and will be paid for from Building Fund and a proposed bond issue. Attachments. A. Police Department B. Parks C. IT D. Building Capital Improvement Plan, City of Orono Parks CIP Table A-1 Current Year Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Justification Trail Construction along CSAH 19 (Livingston to Dakota) 120,000$ CMP Trail Priority 2 Lurton gravel trails 20,000$ 20,000$ Swim Platform for Sandy Beach 10,000$ Dock For Lydiard Beach 10,000$ Playground Equipment Crystal Bay 65,000$ Trail construction along North Arm Drive to Lakeview Legacy Park 80,000$ CMP Trail priority 5 CR 6 Trail (OCB - Willow) Improvement 36,402$ Summit Beach Improvements (paved parking and playground)95,300$ French Creek Park (Tree Mainteance and Planting)20,000$ Hackberry Improvements 300,000$ Dock Replacement (15 year life)10,000$ Replacement Cycle GC Wetland and Fairway #4 Improvements 160,000$ Playground Equipment Replacement (Antoine)65,000$ Replacement Cycle GC Outdoor Gas Fire Pit Area / Winter Activites site 26,885$ CMP GC Priority 4 Picknic Shelter 50,000$ GC Parking Lot 50,000$ GC Lawn Bowling CMP GC Priority 5 Trail Access to Lowry Woods 100,000$ CMP Trail Priority 7 GC Tow Rope 102,000$ CMP GC Priority 6 Trail Construction along Hunter or Ferndale Roads connection Luce line to northern boundary CMP Trail priority 6 Crystal Bay Park Sport fields 100,000$ Crystal Bay Park Improvements (Scope TBD)300,000$ GC Perimeter Trail 214,700$ CMP GC Priority 7 Trail Construction along OCB and North Shore (Luce Line to Dakota)567,000$ CMP trail priority 3 Trail Construction along CSAH 19 south from the Dakota Trail 200,000$ CMP trail priority 8 Playground Equipment Replacement (Navarre, Hackberry, Bederwood, Crystal Bay, Fagerness)70,000$ Replacement Cycle Lake Access dock Replacements (15 year replacement schedule)10,000$ 10,000$ Lake Access Refresh (Gravel, Signage, Fencing and gates)10,000$ 10,000$ GC Drainainge Improvement 10,000$ Golf Course Micellaneous Improvemetns 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Lights Casco Park Rink 20,000$ Total Parks 180,000.00$ 75,000.00$ 131,702.00$ 480,000.00$ 85,000.00$ 140,000.00$ 10,000.00$ 300,000.00$ 567,000.00$ 280,000.00$ -$ Total GC -$ 10,000.00$ 136,885.00$ 10,000.00$ 10,000.00$ 10,000.00$ 112,000.00$ 10,000.00$ 10,000.00$ 170,000.00$ 224,700.00$ Total 180,000.00$ 85,000.00$ 268,587.00$ 490,000.00$ 95,000.00$ 150,000.00$ 122,000.00$ 310,000.00$ 577,000.00$ 450,000.00$ 224,700.00$ 5-Year CIP Planning Period Capital Improvement Plan, City of Orono Building CIP Table A-2b Current Year Project Comments 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 City Hall Carpet Moved to 2023 ar coucnil direction WS 14 SEP20 $20,000 City Hall and PW Interior Painting Moved to 2023 ar coucnil direction WS 14 SEP21 $15,000 City Hall, PD and PW Security Upgrades Keyless entry for all doors $17,000 City Hall Parking Lot chip Seal (7years)$35,000 Public Works Roof Replacement Estimate from Mint- moved to 2023 pending new PW facility decisions $665,760 PW Air Handling System Refurbish Replace Air Handling/ exhaust removal system $75,000 New Public Works Facility 2021- land purchase, utilities & design 2022-Site and building construction $750,000 $13,000,000 Fire Station Purchase Placeholder #- buy out LL protion of existing or buy new.$3,000,000 Public Works Parking Lot Repave Combine with Kelley Prky $119,560 City Hall Roof Replacement Estimate from Mint $320,000 Police Department Roof Replacement Estimate from Mint $209,000 Future Facilities Improvements Based on average annual costs less PW roof $160,000 $160,000 $160,000 $160,000 $160,000 $160,000 Totals $767,000 $13,035,000 $775,760 $3,439,560 $209,000 $160,000 $160,000 $160,000 $160,000 $160,000 $160,000 5-Year CIP Planning Period Notes: With council proposal to build a new Public Works facility, we need to deconflicted / reprioritize work to existing facility. This is dependent on confirmation of the new facility, timeline for the new facility and future use of the existing facility. Capital Improvement Plan, City of Orono Table A-2c Current Year Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Wireless Access Points - City Hall & PW (2 every 2 yrs)$15,000 $15,500 $16,000 $16,500 $17,000 $17,500 File Servers X 2 (5 Years)$25,000 $25,000 Switch (Every 6 Years - 6 Switches)$15,000 $15,300 $15,600 $15,900 $16,200 $16,500 $16,800 $17,100 $17,400 $17,700 Phone Replacement (10 Years)$100,000 Web Site Upgrade $25,000 Council Chamber AV 35,000$ Totals $15,000 $15,000 $65,800 $115,600 $56,900 $16,200 $58,000 $16,800 $34,100 $42,400 $35,200 IT CIP 5-Year CIP Planning Period Capital Improvement Plan, City of Orono Police CIP Table A-9 Purchase Expected Current Year Project Year Life (yrs)2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Squad 264 (Dodge Durango SUV) 2020 4 $41,000 $42,500 Squad 265 (Dodge Durango SUV)2020 4 $41,000 $42,500 Squad 266 (Dodge Durango SUV)2020 4 $41,000 $42,500 Squad 267 (Dodge Charger)2021 4 $40,000 $41,000 $43,000 Squad 268 (Dodge Charger) 2021 4 $40,000 $41,000 $43,000 Squad 269 (Dodge Durango)2021 4 $40,000 $41,000 $43,000 Squad 254 (Ford SUV)2018 $41,000 Squad 253 (AWD Charger)2018 4 $41,000 $42,000 $43,500 Squad 251 (Ford SUV)2018 4 $41,000 $42,000 $43,500 Squad 258 (Dodge Durango)2019 4 $41,000 $42,500 $44,000 Squad 259 (Dodge Durango)2019 4 $41,000 $42,500 $44,000 Squad 260 (Dodge Durango)2019 4 $41,000 $42,500 $44,000 Squad 261 (Dodge Durango) Chief 2019 6 $42,000 $43,500 Squad 843 (Tahoe-Mound) SRO 2010 10 Squad 255 (Dodge Durango) CSO 2018 4 $41,000 $42,500 Squad 247 (Dodge Ram) Investigations 2016 6 $42,000 Squad 257 (Dodge Jouney) Deputy Chief 2018 6 $41,000 $43,000 $44,000 Squad 256 (Dodge Journey) Investigations 2018 6 $41,000 Technology Replacement $11,255 $11,593 $11,941 $12,299 $12,668 $13,048 $13,439 $13,842 $14,258 $14,685 $15,126 Weapons - Rifles $5,000 $5,000 $5,000 Mobile Data Computer $5,628 $5,796 $5,970 $6,149 $6,334 $6,524 $6,720 $6,921 $7,129 $7,343 $7,563 Total Funded by Operating Budget $136,883 $181,389 $181,911 $182,448 $142,002 $187,572 $190,159 $148,264 $198,386 $157,528 $203,689 Supported or Partially Funded through Police Account in the PIR Fund Weapons - Rifles $25,000 $25,000 Weapons - Handguns $20,000 Mobile Radios $50,000 $50,000 Squad/Body Video Cameras $200,000 $15,000 $15,000 Police Records $120,000 Total PIR Supported $225,000 $25,000 $20,000 $120,000 $15,000 $50,000 $50,000 $15,000 $0 $0 $0 Totals $361,883 $206,389 $201,911 $302,448 $157,002 $237,572 $240,159 $163,264 $198,386 $157,528 $203,689 5-Year CIP Planning Period Capital Improvement Plan, City of Orono Police CIP Table A-9 Purchase Expected Current Year Project Year Life (yrs)2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 5-Year CIP Planning Period NOTES: *Funding for the Police CIP is accounted for in the General Fund to accurately charge our contract cities for the cost of policing. Capital Improvement Plan, City of Orono Park Fund Current Balance:-$128,500 22525000 Table B-1 Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Operation and Maintenance (1)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 CIP Expenditures $180,000 $75,000 $131,702 $480,000 $85,000 $140,000 $10,000 $300,000 $567,000 $280,000 Total Expenses $180,000 $75,000 $131,702 $480,000 $85,000 $140,000 $10,000 $300,000 $567,000 $280,000 Revenues $470,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Revenues - Park Dedication $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Revenues - Tax Levy $50,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 Annual Balance $350,000 $35,000 ($21,702)($370,000)$25,000 ($30,000)$100,000 ($190,000)($457,000)($170,000) Year End Cash Balance $221,500 $256,500 $234,798 ($135,202)($110,202)($140,202)($40,202)($230,202)($687,202)($857,202) Facilities Fund Current Balance:$0 Table B-2b Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Operation and Maintenance (1)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 CIP Expenditures $767,000 $13,035,000 $775,760 $3,439,560 $209,000 $160,000 $160,000 $160,000 $160,000 $160,000 Total Expenses $767,000 $13,035,000 $775,760 $3,439,560 $209,000 $160,000 $160,000 $160,000 $160,000 $160,000 Tax Levy $310,000 $310,000 $310,000 $310,000 $310,000 $310,000 $310,000 $310,000 $310,000 $310,000 Transfer from other Funds - 2016 Debt Service $350,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Bond Sale $16,000,000 Annual Balance $15,893,000 ($12,725,000)($465,760)($3,129,560)$101,000 $150,000 $150,000 $150,000 $150,000 $150,000 Year End Cash Balance $15,893,000 $3,168,000 $2,702,240 ($427,320)($326,320)($176,320)($26,320)$123,680 $273,680 $423,680 Improvement/Equipment Outlay Fund - Long Lake Fire Account Current Balance:$471,900 Table B-3 Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Long Lake Fire CIP $300,518 $51,000 $0 $0 $119,000 $51,000 $55,250 $488,750 $0 $76,500 Total Expenses $300,518 $51,000 $0 $0 $119,000 $51,000 $55,250 $488,750 $0 $76,500 Revenue - General Fund Transfer (2)$85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 Revenues - Interest (2)$5,000 $2,614 $2,980 $3,860 $4,748 $4,456 $4,840 $5,186 $1,201 $2,063 Annual Balance ($210,518)$36,614 $87,980 $88,860 ($29,252)$38,456 $34,590 ($398,564)$86,201 $10,563 Year End Cash Balance $261,383 $297,996 $385,976 $474,836 $445,584 $484,040 $518,631 $120,067 $206,268 $216,830 40625000 Permanent Improvement Revolving (PIR) Fund Current Balance:$1,094,480 Amount Designated for Police Purchases =$336,859 Table B-9 Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Police Expenses $225,000 $25,000 $20,000 $120,000 $15,000 $50,000 $50,000 $15,000 $0 $0 Total Expenses $225,000 $25,000 $20,000 $120,000 $15,000 $50,000 $50,000 $15,000 $0 $0 Revenues $2,000 $21,000 $21,000 $20,500 $20,500 $20,500 $20,000 $20,000 $20,000 $20,000 Annual Balance ($223,000)($4,000)$1,000 ($99,500)$5,500 ($29,500)($30,000)$5,000 $20,000 $20,000 Year End Cash Balance $113,859 $109,859 $110,859 $11,359 $16,859 ($12,641)($42,641)($37,641)($17,641)$2,359 NOTES: (1) Expenses and Revenues are based on the City's 2021 budget. For Planning purposes a 2.5% annual inflation factor has been used to project future costs. (2) Revenues are based on a 1.5% increased contribution starting in 2019 and adding a 1% interest earned on the previous year's balance. (3) Expenses are based on utility rate study conducted in 2020 for future years 2021-2026. For Planning purposes, 2027 and after have a 2.5% annual inflation factor to project future costs. (4) Revenues are based on the utility rate study conducted in 2020 for future years 2021-2026, plus estimated investment interest. For Planning purposes, 2027 and after have a 2.5% annual inflation factor to project future costs. (5) Balance is based on amount designated for police purchases.