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08-23-2021 Council Work Session Packet
Council Work Session Monday, August 9, 2021 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 WORK SESSION AGENDA 1. Enterprise Budget Discussion 2. Building Official Discussion 3. Long Lake Fire Department (LLFD) Command Vehicle Discussion Council Work Session Monday, August 9, 2021 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Past Meeting Agendas August 9, 2021 • Budget Discussion – Revenue July 26, 2021 • Budget Discussion June 28, 2021 • Budget Discussion Annual Discussions Timeframe: • Budget: Part of June, All of July, August and October. • City Administrator & Police Chief Update (3 times per year for 15 minutes) 2022 Budget – Page 1 MEMORANDUM To: Mayor Walsh and Orono City Council From: Ron Olson, Finance Director Subject: 2022 Budget Date: August 23, 2021 Attachments: Budget Information Staff has continued to work on the 2022 budget. The information being provided tonight for the Council’s review includes: Summary information for the General Fund budget. Tax levy information Enterprise expenditure budgets. Issues for discussion: The General Fund budget has been looked at during work sessions in June and July. If the Council has anything to add or discuss about the General Fund, this will be the last scheduled opportunity prior to the adoption of the preliminary budget during the September 27th meeting. The overall tax levy is increasing by $529,090. This increase does not increase the overall tax rate. Included in the levy are increases to the Facilities levy of $80,000, the Pavement Management Levy of $150,000, and the Parks Levy of $50,000. These increases reflect the Council’s continued focus on the City’s infrastructure. This is the levy that staff is prepared to bring to the Council for approval in September. The expenditure budgets for the enterprise funds are also included for your review. This is the first time that the Council is seeing this information. Enterprise Budgets The Enterprise Budgets (Utilities) include the following funds: Water; Sewer; Stormwater; Recycling; and Cable. These funds are operated similar to a business and are designed to be profitable. In recent years, the Council has directed staff to fully cover infrastructure needs in the rate structure. Two years ago, the City adopted the best practices of maintaining both operating and capital reserves. These two changes put significant pressure on the utility rates. The increases of the last two years, while significant, have placed the enterprise funds on a stable financial path for the future. 2022 Budget – Page 2 Based on last year’s rate study, the following rate increases were projected for 2022: Water 3%, Sewer 3%; Storm 1%; and Recycling 4%. As we move through the budget process, the rate study will be updated. The current drafts of the operating budgets do not indicate a high amount of pressure on the rates for 2022. It is likely that upon completion of the rate study, that the water and sewer rates will be less than projected. The rate for recycling is based on the contracted recycling costs and will be recommended to increase by the projected amount. The Cable Fund is funded by the Franchise Fee that is collected from Mediacom. 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41110-101 101 Full-Time Employees Regular 18,200 18,200 18,200 9,100 18,200 0 0.00% 101-41110-122 122 FICA 1,392 1,392 1,400 696 1,400 0 0.00% 101-41110-151 151 Worker's Comp Insurance Prem 80 100 100 25 100 0 0.00% Total Personal Services 19,672 19,692 19,700 9,821 19,700 0 0.00% 101-41110-313 313 IT Services 800 800 800 200 900 100 12.50% 101-41110-319 319 Professional Services 0 0 0 0 6,500 6,500 N/A 101-41110-433 433 Memberships 12,047 12,541 12,500 12,263 13,000 500 4.00% 101-41110-437 437 Training & Development 225 383 300 0 400 100 33.33% 101-41110-439 439 Meeting Expenses 1,203 2,177 10,000 1,668 3,000 (7,000)-70.00% 101-41110-489 489 Other Miscellaneous Charges 0 0 0 0 0 0 N/A Total Other Expenses 14,275 15,901 23,600 14,131 23,800 200 0.85% 33,948 35,593 43,300 23,952 43,500 200 0.46% City of Orono 2022 Line Item Budget General Fund - Mayor & Council - General Government City Council Total Other Expenses Personal Services 41110 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41300-101 101 Full-Time Employees Regular 280,090 280,107 287,000 139,498 287,000 0 0.00% 101-41300-102 102 Full-Time Employees Overtime 0 18 1,300 0 1,300 0 0.00% 101-41300-103 103 Part-Time Employees 0 0 0 1,138 0 0 N/A 101-41300-104 104 Temporary/Seasonal Employees 8,190 11,899 14,000 1,890 14,000 0 0.00% 101-41300-121 121 PERA 20,986 20,572 21,600 9,594 21,600 0 0.00% 101-41300-122 122 FICA 20,939 20,561 23,100 10,616 23,100 0 0.00% 101-41300-135 135 City Benefit Contribution 45,523 52,899 54,800 25,394 57,357 2,557 4.67% 101-41300-142 142 Unemployment Benefit Payments 0 0 0 0 0 0 N/A 101-41300-151 151 Worker's Comp Insurance Prem 1,960 2,000 2,400 600 2,400 0 0.00% Total Personal Services 377,688 388,056 404,200 188,729 406,757 2,557 0.63% 101-41300-208 208 Books & Periodicals 281 126 300 129 300 0 0.00% Total Supplies & Maintenance 281 126 300 129 300 0 0.00% 101-41300-313 313 IT Services 6,500 6,500 6,500 1,625 7,000 500 7.69% 101-41300-319 319 Professional Services 4,320 6,510 6,000 3,468 0 (6,000)-100.00% Total Professional Serivces 10,820 13,010 12,500 5,093 7,000 (5,500)-44.00% City of Orono Professional Services Supplies & Maintenance Personal Services General Fund - Administration - General Government 2022 Line Item Budget 41300 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41300-331 331 Travel Expenses 545 159 2,000 0 1,000 (1,000)-50.00% 101-41300-340 340 General Advertising 0 1,135 0 1,636 2,500 2,500 N/A 101-41300-433 433 Memberships 1,521 1,502 1,600 308 1,600 0 0.00% 101-41300-437 437 Training & Development 1,114 0 4,000 0 4,000 0 0.00% 101-41300-439 439 Meeting Expenses 0 1,285 1,500 329 1,500 0 0.00% 101-41300-489 489 Other Miscellaneous Charges 2,973 2,586 3,000 243 3,000 0 0.00% Total Other Expenses 6,152 6,667 12,100 2,515 13,600 1,500 12.40% 394,942 407,859 429,100 196,465 427,657 (1,443)-0.34% City of Orono 2022 Line Item Budget General Fund - Administration - General Government cont. Other Expenses Administration Total 41300 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41410-101 101 Full-Time Employees Regular 0 13,723 19,000 7,709 20,200 1,200 6.32% 101-41410-102 102 Full-Time Employees Overtime 0 0 1,000 0 1,000 0 0.00% 101-41410-104 104 Temporary/Seasonal Employees 0 20,977 0 0 25,000 25,000 N/A 101-41410-121 121 PERA 0 529 1,500 578 1,600 100 6.67% 101-41410-122 122 FICA 0 739 1,500 590 1,600 100 6.67% 101-41410-135 135 City Benefit Contribution 0 1,433 4,600 1,948 4,820 220 4.78% 101-41410-151 151 Worker's Comp Insurance Prem 0 400 200 50 200 0 0.00% Total Personal Services 0 37,800 27,800 10,875 54,420 26,620 95.76% 101-41410-208 208 Books & Periodicals 0 0 0 0 0 0 N/A 101-41410-221 221 Equipment Parts & Accessories 1,923 4,689 2,000 2,248 4,000 2,000 100.00% 101-41410-240 240 Small Tools and Minor Equip 0 4,089 0 0 2,000 2,000 N/A Total Supplies & Maintenance 1,923 8,779 2,000 2,248 6,000 4,000 200.00% 101-41410-319 319 Professional Services 0 2,153 0 0 2,600 2,600 N/A 101-41410-322 322 Postage 333 0 400 0 400 0 0.00% 101-41410-331 331 Travel Expenses 20 322 100 0 350 250 250.00% 101-41410-340 340 General Advertising 0 307 0 0 320 320 N/A 101-41410-412 412 Building Rentals 0 0 0 0 0 0 N/A 101-41410-415 415 Other Equipment Rentals 0 0 0 0 0 0 N/A 101-41410-437 437 Training & Development 91 43 100 0 100 0 0.00% 101-41410-439 439 Meeting Expenses 0 1,093 0 0 2,000 2,000 N/A 101-41410-489 489 Other Miscellaneous Charges 523 986 1,000 0 1,000 0 0.00% Total Other Expenses 966 4,904 1,600 0 6,770 5,170 323.13% 2,890 51,482 31,400 13,123 67,190 35,790 113.98%Elections Total Other Expenses Supplies & Maintenance Personal Services City of Orono 2022 Line Item Budget 41410 General Fund - Elections - General Government 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41550-302 302 Assessing Services 194,750 203,333 210,000 104,000 220,000 10,000 4.76% Total Assessing Service 194,750 203,333 210,000 104,000 220,000 10,000 4.76% 194,750 203,333 210,000 104,000 220,000 10,000 4.76% 41550 Assessing Services Assessing Total City of Orono 2022 Line Item Budget General Fund - Assessing - General Government 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41500-101 101 Full-Time Employees Regular 142,609 146,297 193,900 60,698 200,690 6,790 3.50% 101-41500-102 102 Full-Time Employees Overtime 0 0 200 0 200 0 0.00% 101-41500-103 103 Part-Time Employees 29,302 0 0 0 0 0 N/A 101-41500-104 104 Temporary/Seasonal Employees 0 93 0 0 0 0 N/A 101-41500-121 121 PERA 12,629 11,273 14,500 4,544 15,060 560 3.86% 101-41500-122 122 FICA 12,477 10,861 14,800 4,523 15,360 560 3.78% 101-41500-135 135 City Benefit Contribution 34,161 28,027 29,600 11,107 30,470 870 2.94% 101-41500-151 151 Worker's Comp Insurance Prem 1,400 1,500 1,400 350 1,490 90 6.43% Total Personal Services 232,577 198,050 254,400 81,223 263,270 8,870 3.49% 101-41500-208 208 Books & Periodicals 299 0 0 0 0 0 N/A Total Supplies & Maintenance 299 0 0 0 0 0 N/A 101-41500-301 301 Auditing and Acct'g Services 0 10,463 0 3,953 0 0 N/A 101-41500-313 313 IT Services 4,900 5,000 5,000 1,250 5,500 500 10.00% Total Professional Services 4,900 5,000 5,000 1,250 5,500 500 10.00% 101-41500-331 331 Travel Expenses 236 169 750 168 250 (500)-66.67% 101-41500-433 433 Memberships 435 489 400 310 500 100 25.00% 101-41500-437 437 Training & Development 1,239 3,246 3,000 30 3,000 0 0.00% Total Other Expenses 1,910 3,904 4,150 508 3,750 (400)-9.64% 239,686 206,954 263,550 82,980 272,520 8,970 3.40%Finance Total 41500 City of Orono 2022 Line Item Budget General Fund - Finance Department - General Government Personal Services Supplies & Maintenance Professional Services Other Expenses 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41600-305 305 Legal-Retainer 0 0 0 0 0 0 N/A 101-41600-306 306 Legal-Prosecution 54,788 34,275 41,000 17,754 41,000 0 0.00% 101-41600-307 307 Legal-Consulting 43,169 66,420 80,000 25,871 80,000 0 0.00% 101-41600-308 308 Code Enforcement 6,257 1,617 2,000 1,736 4,000 2,000 100.00% 101-41600-309 309 Jail Charges 1,742 2,216 10,000 85 8,000 (2,000)-20.00% Total Professional Services 105,955 104,527 133,000 45,446 133,000 0 0.00% 105,955 104,527 133,000 45,446 133,000 0 0.00% 2022 Line Item Budget General Fund - Law/Legal Services - General Government Professional Services Law/Legal Services Total 41600 City of Orono 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41900-103 103 Part-Time Employees 0 7,064 0 5,678 15,000 15,000 N/A 101-41900-104 104 Temporary/Seasonal Employees 0 700 0 0 0 0 N/A 101-41900-121 121 PERA 0 0 0 0 0 0 N/A 101-41900-122 122 FICA 0 1,110 0 446 1,150 1,150 N/A 101-41900-135 135 City Benefit Contribution 0 0 0 0 9,300 9,300 N/A 101-41900-151 151 Worker's Comp Insurance Prem 0 0 0 0 850 850 N/A Total Personal Services 0 8,873 0 6,124 26,300 26,300 N/A 101-41900-201 201 Office supplies 6,186 10,466 12,000 5,618 12,000 0 0.00% 101-41900-221 221 Equipment Parts & Accessories 274 10,201 1,000 601 1,000 0 0.00% 101-41900-223 223 Bldg/Grounds Maint. Supplies 1,984 6,738 3,500 4,634 3,500 0 0.00% 101-41900-401 401 Repairs/Maint-Office Equip 999 363 500 4,227 500 0 0.00% 101-41900-403 403 Repairs/Maint-Misc. Equip 424 2,995 3,000 158 3,000 0 0.00% 101-41900-404 404 Repairs/Maint-Bldgs/Grounds 23,623 32,670 40,000 13,028 45,000 5,000 12.50% 101-41900-407 407 Janitorial Services 17,028 8,281 19,000 26 0 (19,000)-100.00% 101-41900-416 416 Software Licensing 0 473 0 473 0 0 N/A Total Supplies & Maintenance 50,519 72,186 79,000 28,765 65,000 (14,000)-17.72% 101-41900-301 301 Auditing and Acct'g Services 31,500 24,000 24,000 6,000 25,000 1,000 4.17% 101-41900-311 311 Data Processing Communication 0 0 0 0 0 0 N/A 101-41900-313 313 IT Services 49,000 50,000 51,000 12,750 56,000 5,000 9.80% 101-41900-319 319 Professional Services 8,993 29,378 30,000 22,109 30,000 0 0.00% 101-41900-370 370 Insurance Agent of Record 0 0 0 0 0 0 N/A Total Professional Services 89,493 103,378 105,000 40,859 111,000 6,000 5.71% 101-41900-361 361 General Liability Ins 12,000 10,200 10,200 2,550 11,300 1,100 10.78% 101-41900-362 362 Umbrella Liability Ins 10,000 15,100 15,100 3,775 16,600 1,500 9.93% 101-41900-363 363 Bonds Insurance 1,040 700 700 175 800 100 14.29% 101-41900-365 365 Boiler & Machinery Ins 0 0 0 0 0 0 N/A 101-41900-366 366 Property Insurance 10,000 14,100 14,100 3,525 15,500 1,400 9.93% 101-41900-367 367 Equipment Floaters Ins 0 0 0 0 0 0 N/A 101-41900-368 368 Automotive Insurance 5,250 4,700 4,700 1,175 5,000 300 6.38% Total Insurances 38,290 44,800 44,800 11,200 49,200 4,400 9.82% Personal Services 2022 Line Item Budget General Fund - Central Services - General Government Supplies & Maintenance Professional Services Insurances 41900 City of Orono 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41900-312 312 Bank Fees 25,977 14,621 23,000 256 1,000 (22,000)-95.65% 101-41900-321 321 Telephone 13,525 15,569 14,000 8,483 14,000 0 0.00% 101-41900-322 322 Postage 8,467 5,638 6,000 3,669 6,500 500 8.33% 101-41900-329 329 Internet/Other Communications 10,440 0 0 0 0 0 N/A 101-41900-352 352 Printing & Publishing 18,872 21,335 22,000 10,400 22,000 0 0.00% 101-41900-381 381 Gas & Electric 29,352 27,620 33,300 16,827 34,000 700 2.10% 101-41900-382 382 Water Utilities 3,330 7,766 4,000 2,962 4,000 0 0.00% 101-41900-413 413 Office Equipment Rental 753 0 1,500 0 0 (1,500)-100.00% 101-41900-440 440 Special Equipment Replacement 0 0 0 0 0 0 N/A 101-41900-441 441 Licenses & Taxes 110 0 0 0 500 500 N/A 101-41900-489 489 Other Miscellaneous Charges 1,094 7,600 500 1,256 500 0 0.00% Total Other Expenses 111,920 100,149 104,300 43,854 82,500 (21,800)-20.90% 101-41900-512 512 Spec Assmts on Land & Int 0 0 0 0 0 0 N/A 101-41900-750 750 Interest on Special Assmnts 0 0 0 0 0 0 N/A Total Capital Outlay 0 0 0 0 0 0 N/A 290,221 329,385 333,100 130,802 334,000 900 0.27% City of Orono 2022 Line Item Budget General Fund - Central Services - General Government cont. Other Expenses Capital Outlay Central Services Total 41900 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-41800-490 490 Contributions to Civic Org's 9,500 9,500 12,400 9,500 12,400 0 0.00% Total Other Expenses 9,500 9,500 12,400 9,500 12,400 0 0.00% 9,500 9,500 12,400 9,500 12,400 0 0.00% Other Expenses City of Orono 2022 Line Item Budget General Fund - Human Services - General Government 41800 Human Services Total 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-42110-101 101 Full-Time Employees Regular 2,603,899 2,730,261 2,764,300 1,229,485 2,879,370 115,070 4.16% 101-42110-102 102 Full-Time Employees Overtime 28,662 29,238 50,000 8,899 50,000 0 0.00% 101-42110-103 103 Part-Time Employees 75,048 75,707 60,000 14,325 80,800 20,800 34.67% 101-42110-104 104 Temporary/Seasonal Employees 0 0 0 0 0 0 N/A 101-42110-121 121 PERA 423,379 453,634 465,900 210,349 493,260 27,360 5.87% 101-42110-122 122 FICA 49,555 52,293 55,900 23,916 58,990 3,090 5.53% 101-42110-135 135 City Benefit Contribution 381,060 382,061 418,500 200,284 431,560 13,060 3.12% 101-42110-142 142 Unemployment Benefit Payments 0 250 0 0 0 0 N/A 101-42110-151 151 Worker's Comp Insurance Prem 125,070 150,000 165,900 41,475 180,000 14,100 8.50% Total Personal Services 3,686,673 3,873,445 3,980,500 1,728,733 4,173,980 193,480 4.86% 101-42110-201 201 Office supplies 4,309 4,655 5,000 2,208 10,000 5,000 100.00% 101-42110-208 208 Books & Periodicals 278 445 1,000 (149)1,000 0 0.00% 101-42110-212 212 Motor Fuels & Lubricants 69,607 72,733 100,000 41,741 100,000 0 0.00% 101-42110-221 221 Equipment Parts & Accessories 5,814 6,910 15,000 5,666 15,000 0 0.00% 101-42110-223 223 Bldg/Grounds Maint. Supplies 463 11 1,000 3 1,000 0 0.00% 101-42110-226 226 Clothing & personal equipment 21,520 31,579 27,000 17,042 30,000 3,000 11.11% 101-42110-228 228 Training Supplies 8,068 5,746 16,000 711 16,000 0 0.00% 101-42110-229 229 Explorers Program expenses 2,479 100 2,500 870 2,500 0 0.00% 101-42110-240 240 Small Tools and Minor Equip 5,834 7,682 5,000 3,181 6,000 1,000 20.00% 101-42110-401 401 Repairs/Maint-Office Equip 1,395 379 1,000 527 1,000 0 0.00% 101-42110-402 402 Repairs/Maint-Auto Equip 32,488 27,021 40,000 21,661 40,000 0 0.00% 101-42110-403 403 Repairs/Maint-Misc. Equip 4,741 2,691 5,500 1,921 5,500 0 0.00% 101-42110-404 404 Repairs/Maint-Bldgs/Grounds 14,447 23,660 10,000 4,825 15,000 5,000 50.00% 101-42110-407 407 Janitorial Services 12,379 6,875 15,000 0 15,000 0 0.00% 101-42110-416 416 Software Licensing 0 0 0 1,301 0 0 N/A Total Supplies & Maintenance 183,823 190,486 244,000 101,507 258,000 14,000 5.74% City of Orono 2022 Line Item Budget General Fund - Police Department - Public Safety Personal Services Supplies & Maintenance 42110 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-42110-304 304 Engineering-Consulting 0 0 0 0 0 0 N/A 101-42110-307 307 Legal-Consulting 4,766 7,807 8,000 2,153 8,000 0 0.00% 101-42110-310 310 LOGIS-Applications 88,802 87,660 134,900 52,640 148,900 14,000 10.38% 101-42110-311 311 Data Processing Communication 4,672 9,455 6,000 5,579 10,000 4,000 66.67% 101-42110-313 313 IT Services 72,840 80,000 80,000 20,000 95,000 15,000 18.75% 101-42110-317 317 Animal Care 1,153 1,211 1,500 439 1,500 0 0.00% 101-42110-319 319 Professional Services 11,075 19,564 15,000 10,646 23,400 8,400 56.00% 101-42110-370 370 Insurance Agent of Record 0 0 0 0 0 0 N/A Total Professional Services 183,308 205,697 245,400 91,457 286,800 41,400 16.87% 101-42110-361 361 General Liability Ins 40,000 57,400 57,400 14,350 65,000 7,600 13.24% 101-42110-362 362 Umbrella Liability Ins 15,000 24,900 24,900 6,225 28,000 3,100 12.45% 101-42110-366 366 Property Insurance 1,000 1,100 1,100 275 1,200 100 9.09% 101-42110-367 367 Equipment Floaters Ins 0 0 0 0 0 0 N/A 101-42110-368 368 Automotive Insurance 15,000 18,700 18,700 4,675 20,500 1,800 9.63% 101-42110-379 379 Insurance Deductibles 0 0 0 0 0 0 N/A Total Insurances 71,000 102,100 102,100 25,525 114,700 12,600 12.34% City of Orono 2022 Line Item Budget General Fund - Police Department - Public Safety cont. Professional Services Insurances 42110 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-42110-321 321 Telephone 23,783 25,305 24,000 14,430 24,000 0 0.00% 101-42110-322 322 Postage 149 436 800 213 800 0 0.00% 101-42110-329 329 Internet/Other Communications 1,526 32 0 0 0 0 N/A 101-42110-331 331 Travel Expenses 7 154 300 0 300 0 0.00% 101-42110-340 340 General Advertising 402 175 0 0 0 0 N/A 101-42110-352 352 Printing & Publishing 2,036 1,426 1,500 472 1,500 0 0.00% 101-42110-381 381 Gas & Electric 15,886 16,275 20,000 8,907 20,000 0 0.00% 101-42110-382 382 Water Utilities 1,404 3,904 3,000 1,393 3,000 0 0.00% 101-42110-413 413 Office Equipment Rental 0 0 3,000 0 0 (3,000)-100.00% 101-42110-414 414 EDP/Communications Equip Rent 26,455 27,859 27,000 14,659 28,000 1,000 3.70% 101-42110-433 433 Memberships 4,596 4,216 5,000 2,553 5,000 0 0.00% 101-42110-436 436 Towing Charges 965 1,559 0 0 0 0 N/A 101-42110-437 437 Training & Development 31,160 21,004 38,000 19,370 38,000 0 0.00% 101-42110-438 438 Distribution to Other Govmnts 129,034 0 0 0 0 0 N/A 101-42110-439 439 Meeting Expenses 968 1,229 2,000 744 2,000 0 0.00% 101-42110-440 440 Special Equipment Replacement 5,106 0 0 0 0 0 N/A 101-42110-441 441 Licenses & Taxes 135 242 1,300 1,162 1,300 0 0.00% 101-42110-489 489 Other Miscellaneous Charges 380 579 2,500 400 2,500 0 0.00% Total Other Expenses 243,991 104,394 128,400 64,303 126,400 (2,000)-1.56% 101-42110-550 550 Automotive Equipment 185,406 160,728 164,000 62,160 164,000 0 0.00% 101-42110-560 560 Furniture and Fixtures 0 0 0 0 0 0 N/A 101-42110-570 570 Office Equip and Furnishings 0 10,434 5,000 377 0 (5,000)-100.00% 101-42110-575 575 IT Hardware & Applications 5,618 0 0 0 0 0 N/A 101-42110-580 580 Other Equipment 51,632 41,276 21,000 38,645 21,000 0 0.00% Total Capital Outlay 242,655 212,437 190,000 101,182 185,000 (5,000)-2.63% 4,611,450 4,688,559 4,890,400 2,112,708 5,144,880 254,480 5.20% City of Orono 2022 Line Item Budget General Fund - Police Department - Public Safety cont. Other Expenses Capital Outlay Police Total 42110 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-42260-318 318 Fire Services 402,099 433,914 435,000 320,318 455,941 20,941 4.81% 101-42260-319 319 Professional Services 0 0 0 0 0 0 N/A Total Professional Services 402,099 433,914 435,000 320,318 455,941 20,941 4.81% 101-42260-489 489 Other Miscellaneous Charges 93 0 0 0 0 0 N/A Total 93 0 0 0 0 0 N/A 402,192 433,914 435,000 320,318 455,941 20,941 4.81% City of Orono 42260 2022 Line Item Budget General Fund - Fire Protection Services - Public Safety Professional Services Fire Protection Services Total Other Expenses 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-42400-101 101 Full-Time Employees Regular 405,075 413,663 346,500 141,586 348,630 2,130 0.61% 101-42400-102 102 Full-Time Employees Overtime 0 0 200 0 200 0 0.00% 101-42400-103 103 Part-Time Employees 0 0 0 0 0 0 N/A 101-42400-104 104 Temporary/Seasonal Employees 0 0 0 0 0 0 N/A 101-42400-121 121 PERA 29,480 29,783 26,000 10,174 26,160 160 0.62% 101-42400-122 122 FICA 29,563 29,503 26,500 9,781 26,690 190 0.72% 101-42400-135 135 City Benefit Contribution 46,758 57,930 57,300 24,742 59,160 1,860 3.25% 101-42400-142 142 Unemployment Benefit Payments 0 0 0 0 0 0 N/A 101-42400-151 151 Worker's Comp Insurance Prem 2,310 2,600 2,400 450 2,300 (100)-4.17% Total Personal Services 513,186 533,479 458,900 186,734 463,140 4,240 0.92% 101-42400-208 208 Books & Periodicals 0 408 500 0 0 (500)-100.00% 101-42400-212 212 Motor Fuels & Lubricants 0 0 1,500 0 0 (1,500)-100.00% 101-42400-221 221 Equipment Parts & Accessories 0 361 3,000 0 0 (3,000)-100.00% 101-42400-226 226 Clothing & personal equipment 0 0 0 0 0 0 N/A 101-42400-240 240 Small Tools and Minor Equip 0 0 0 0 0 0 N/A 101-42400-402 402 Repairs/Maint-Auto Equip 0 0 0 0 0 0 N/A 101-42400-403 403 Repairs/Maint-Misc. Equip 0 0 0 0 0 0 N/A Total Supplies & Maintenance 0 769 5,000 0 0 (5,000)-100.00% 42400 Supplies & Maintenance City of Orono 2022 Line Item Budget General Fund - Building & Zoning - Public Safety Personal Services 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-42400-304 304 Engineering-Consulting 2,514 0 2,500 0 2,500 0 0.00% 101-42400-305 305 GIS/Mapping 4,881 0 3,000 0 3,000 0 0.00% 101-42400-307 307 Legal-Consulting 14,776 16,867 15,000 9,255 16,000 1,000 6.67% 101-42400-310 310 Inspection Services 103,589 100,140 209,000 118,513 540,000 331,000 158.37% 101-42400-312 312 Bank Fees 0 0 0 0 0 0 N/A 101-42400-313 313 IT Services 8,180 23,800 23,000 5,750 26,000 3,000 13.04% 101-42400-319 319 Professional Services 2,937 4,498 5,000 2,813 5,000 0 0.00% Total Professional Services 136,876 145,304 257,500 136,331 592,500 335,000 130.10% 101-42400-321 321 Telephone 838 962 500 599 850 350 70.00% 101-42400-331 331 Travel Expenses 387 337 2,000 0 1,500 (500)-25.00% 101-42400-340 340 General Advertising 736 637 400 453 400 0 0.00% 101-42400-415 415 Other Equipment Rentals 0 0 0 0 0 0 N/A 101-42400-416 416 Software Licensing 15,600 0 0 0 0 0 N/A 101-42400-433 433 Memberships 714 1,007 1,600 599 800 (800)-50.00% 101-42400-437 437 Training & Development 3,057 241 7,400 30 7,000 (400)-5.41% 101-42400-439 439 Meeting Expenses 0 82 0 55 100 100 N/A 101-42400-441 441 Licenses & Taxes 0 740 0 0 0 0 N/A Total Other Expenses 21,332 4,006 11,900 1,736 10,650 (1,250)-10.50% 671,394 683,558 733,300 324,801 1,066,290 332,990 45.41% City of Orono 2022 Line Item Budget General Fund - Building & Zoning - Public Safety cont. 42400 Building & Zoning Total Professional Services Other Expenses 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43170-303 303 Engineering-Retainer 0 0 0 0 0 0 N/A 101-43170-304 304 Engineering-Consulting 6,334 14,326 5,000 4,552 5,000 0 0.00% 101-43170-305 305 GIS/Mapping 17,254 6,670 15,000 4,389 15,000 0 0.00% Total Professional Services 23,588 20,996 20,000 8,941 20,000 0 0.00% 23,588 20,996 20,000 8,941 20,000 0 0.00% City of Orono 2022 Line Item Budget General Fund - Engineering Professional Services Engineering Total 43170 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43000-101 101 Full-Time Employees Regular 183,019 229,799 211,900 96,065 209,760 (2,140)-1.01% 101-43000-102 102 Full-Time Employees Overtime 6,949 7,748 11,000 6,390 11,000 0 0.00% 101-43000-121 121 PERA 14,651 16,270 16,800 7,684 16,560 (240)-1.43% 101-43000-122 122 FICA 14,384 16,466 17,000 7,403 16,890 (110)-0.65% 101-43000-135 135 City Benefit Contribution 34,069 37,871 46,400 20,172 52,660 6,260 13.49% 101-43000-142 142 Unemployment Benefit Payments 0 1,204 0 0 0 0 N/A 101-43000-151 151 Worker's Comp Insurance Prem 16,630 16,400 18,200 4,550 16,960 (1,240)-6.81% Total Personal Services 269,702 325,759 321,300 142,264 323,830 2,530 0.79% 101-43000-208 208 Books & Periodicals 0 0 0 0 0 0 N/A 101-43000-212 212 Motor Fuels & Lubricants 35,000 46 0 0 0 0 N/A 101-43000-221 221 Equipment Parts & Accessories 30,144 1,059 0 1,623 0 0 N/A 101-43000-222 222 Vehicle Equipment & Parts 8,041 0 0 0 0 0 N/A 101-43000-224 224 Street Maint. Materials/Supply 110,665 83,787 83,200 8,110 84,000 800 0.96% 101-43000-226 226 Clothing & personal equipment 6,750 7,606 7,700 5,118 8,000 300 3.90% 101-43000-240 240 Small Tools and Minor Equip 3,543 904 3,000 1,153 3,000 0 0.00% 101-43000-321 321 Telephone 1,675 420 1,700 244 1,000 (700)-41.18% 101-43000-402 402 Repairs/Maint-Auto Equip 10,000 0 0 2,984 0 0 N/A 101-43000-403 403 Repairs/Maint-Misc. Equip 20,664 228 0 0 0 0 N/A 101-43000-404 404 Repairs/Maint-Bldgs/Grounds 5,898 10,586 10,000 2,224 10,000 0 0.00% 101-43000-408 408 Contracted Street Maint.31,299 97,280 75,000 11,741 80,000 5,000 6.67% Total Supplies & Maintenance 263,678 201,917 180,600 33,197 186,000 5,400 2.99% Supplies & Maintenance Personal Services City of Orono 2022 Line Item Budget General Fund - Public Works Department 43000 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43000-304 304 PW Engineering-Consulting 16 0 800 0 800 0 0.00% 101-43000-305 305 GIS/Mapping 468 0 800 0 800 0 0.00% 101-43000-313 313 IT Services 3,270 3,500 3,500 875 4,000 500 14.29% 101-43000-314 314 Fleet Services 0 91,700 91,700 22,925 100,000 8,300 9.05% 101-43000-319 319 Professional Services 536 167 0 0 0 0 N/A Total Professional Services 4,290 95,367 96,800 23,800 105,600 8,800 9.09% 101-43000-331 331 Travel Expenses 0 0 200 0 0 (200)-100.00% 101-43000-381 381 Gas & Electric 2,890 4,068 2,900 1,994 2,900 0 0.00% 101-43000-386 386 Street Lighting 26,987 26,143 29,000 16,731 29,000 0 0.00% 101-43000-414 414 EDP/Communications Equip Rent 2,354 4,483 2,400 1,272 2,400 0 0.00% 101-43000-415 415 Other Equipment Rentals 9,378 414 4,000 1,307 4,000 0 0.00% 101-43000-416 416 Software Licensing 0 0 0 0 0 0 N/A 101-43000-433 433 Memberships 238 221 300 0 300 0 0.00% 101-43000-437 437 Training & Development 2,472 1,582 3,000 100 3,000 0 0.00% 101-43000-441 441 Licenses & Taxes 26 38 300 26 300 0 0.00% 101-43000-489 489 Other Miscellaneous Charges (25)2,624 300 537 500 200 66.67% 101-43000-590 590 Street Construction 72 0 0 0 0 0 N/A Total Other Expenses 44,391 39,574 42,400 21,966 42,400 0 0.00% 582,061 662,618 641,100 221,227 657,830 16,730 2.61% City of Orono 2022 Line Item Budget General Fund - Public Works Department cont. Other Expenses Public Works Total 43000 Professional Services 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43050-101 101 Full-Time Employees Regular 0 0 0 0 62,730 62,730 N/A 101-43050-102 102 Full-Time Employees Overtime 0 0 0 0 0 0 N/A 101-43050-121 121 PERA 0 0 0 0 4,700 4,700 N/A 101-43050-122 122 FICA 0 0 0 0 4,800 4,800 N/A 101-43050-135 135 City Benefit Contribution 0 0 0 0 16,314 16,314 N/A 101-43050-151 151 Worker's Comp Insurance Prem 0 0 0 0 5,876 5,876 N/A Total Personal Services 0 0 0 0 94,420 94,420 N/A 101-43050-313 313 IT Services 0 0 0 0 500 500 N/A 101-43050-314 314 Fleet Services 0 0 0 0 1,000 1,000 N/A 101-43050-319 319 Professional Services 0 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 1,500 1,500 N/A 0 0 0 0 95,920 95,920 N/A City of Orono 2022 Line Item Budget General Fund - Public Works Coop Service 43050 Personal Services Professional Services Public Works - Spring Park Total 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-45200-101 101 Full-Time Employees Regular 59,326 65,377 88,500 28,027 115,900 27,400 30.96% 101-45200-102 102 Full-Time Employees Overtime 1,366 525 0 402 0 0 N/A 101-45200-103 103 Part-Time Employees 0 7,281 17,700 9,942 15,000 (2,700)-15.25% 101-45200-104 104 Temporary/Seasonal Employees 0 15,205 16,700 0 16,700 0 0.00% 101-45200-121 121 PERA 4,478 5,020 6,700 1,899 8,690 1,990 29.70% 101-45200-122 122 FICA 4,362 4,746 9,400 2,496 11,300 1,900 20.21% 101-45200-135 135 City Benefit Contribution 10,619 11,872 18,500 4,666 34,000 15,500 83.78% 101-45200-151 151 Worker's Comp Insurance Prem 7,780 8,700 9,700 2,425 12,129 2,429 25.04% Total Personal Services 87,932 118,726 167,200 49,856 213,719 46,519 27.82% 101-45200-212 212 Motor Fuels & Lubricants 108 18 0 0 0 0 N/A 101-45200-221 221 Equipment Parts & Accessories 2,012 4,725 0 197 2,000 2,000 N/A 101-45200-223 223 Bldg/Grounds Maint. Supplies 15,957 18,264 10,000 8,982 16,000 6,000 60.00% 101-45200-225 225 Park Initiatives 8,590 5,922 10,000 12,132 10,000 0 0.00% 101-45200-402 402 Repairs/Maint-Auto Equip 1,203 523 0 0 0 0 N/A 101-45200-403 403 Repairs/Maint-Misc. Equip 871 0 0 0 0 0 N/A 101-45200-404 404 Repairs/Maint-Bldgs/Grounds 60,557 75,621 73,000 47,891 83,000 10,000 13.70% Total Supplies & Maintenance 89,298 105,073 93,000 69,203 111,000 18,000 19.35% 101-45200-304 304 Engineering-Consulting 0 0 0 0 1,000 1,000 N/A 101-45200-305 305 GIS/Mapping 680 0 0 0 0 0 N/A 101-45200-313 313 IT Services 840 1,000 1,000 250 1,100 100 10.00% 101-45200-314 314 Fleet Services 0 6,300 6,300 1,575 6,600 300 4.76% 101-45200-319 319 Professional Services 950 1,475 1,600 1,364 1,600 0 0.00% Total Professional Services 2,470 8,775 8,900 3,189 10,300 1,400 15.73% Personal Services Supplies & Maintenance Professional Services City of Orono 2022 Line Item Budget General Fund - Parks - Culture-Recreation 45200 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-45200-321 321 Telephone 424 420 400 335 400 0 0.00% 101-45200-331 331 Travel Expenses 6 0 0 0 0 0 N/A 101-45200-352 352 Printing & Publishing 0 971 450 0 450 0 0.00% 101-45200-381 381 Gas & Electric 130 161 600 167 600 0 0.00% 101-45200-415 415 Other Equipment Rentals 6,750 9,328 7,000 3,730 9,000 2,000 28.57% 101-45200-416 416 Software Licensing 1,000 160 1,000 0 0 (1,000)-100.00% 101-45200-439 439 Meeting Expenses 0 0 0 0 0 0 N/A 101-45200-441 441 Licenses & Taxes 403 290 500 62 500 0 0.00% 101-45200-489 489 Other Miscellaneous Charges 841 91 100 0 100 0 0.00% 101-45200-490 490 Contributions to Civic Org's 0 0 0 0 0 0 N/A Total Other Expenses 9,554 11,420 10,050 4,293 11,050 1,000 (1) 189,253 243,994 279,150 126,540 346,069 66,919 23.97% City of Orono 2022 Line Item Budget Other Expenses Parks Total General Fund - Parks - Culture-Recreation cont. 45200 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-45210-101 101 Full-Time Employees Regular 37,190 38,902 39,300 16,558 39,300 0 0.00% 101-45210-102 102 Full-Time Employees Overtime 721 251 0 427 0 0 N/A 101-45210-103 103 Part-Time Employees 7,754 16,215 13,400 6,460 36,000 22,600 168.66% 101-45210-104 104 Temporary/Seasonal Employees 67,375 48,408 52,900 26,874 52,900 0 0.00% 101-45210-121 121 PERA 3,194 3,923 4,000 1,492 6,600 2,600 65.00% 101-45210-122 122 FICA 4,079 4,670 8,100 2,037 9,800 1,700 20.99% 101-45210-135 135 City Benefit Contribution 8,079 8,835 8,800 2,946 8,800 0 0.00% 101-45210-142 142 Unemployment Benefit Payments 11 1,360 0 0 0 0 N/A 101-45210-143 143 OPEB Expense 0 0 0 0 0 0 N/A 101-45210-151 151 Worker's Comp Insurance Prem 7,940 7,400 8,100 2,025 8,100 0 0.00% Total Personal Services 136,343 129,963 134,600 58,819 161,500 26,900 19.99% 101-45210-201 201 Office supplies 659 2,322 400 434 500 100 25.00% 101-45210-212 212 Motor Fuels & Lubricants 135 12 0 0 0 0 N/A 101-45210-221 221 Equipment Parts & Accessories 10,562 3,362 0 78 0 0 N/A 101-45210-223 223 Bldg/Grounds Maint. Supplies 21,103 14,171 8,000 9,422 8,000 0 0.00% 101-45210-226 226 Clothing & personal equipment 548 259 500 0 500 0 0.00% 101-45210-240 240 Small Tools and Minor Equip 972 398 500 480 5,000 4,500 900.00% 101-45210-401 401 Repairs/Maint-Office Equip 75 18 100 0 100 0 0.00% 101-45210-402 402 Repairs/Maint-Auto Equip 738 3,488 0 0 0 0 N/A 101-45210-403 403 Repairs/Maint-Misc. Equip 5,701 1,300 0 6,128 6,000 6,000 N/A 101-45210-404 404 Repairs/Maint-Bldgs/Grounds 13,004 20,473 15,300 18,162 18,000 2,700 17.65% Total Supplies & Maintenance 53,497 45,804 24,800 34,704 38,100 13,300 53.63% City of Orono 2022 Line Item Budget General Fund - Culture-Recreation - Golf Course Personal Services Supplies & Maintenance 45210 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-45210-361 361 General Liability Ins 7,500 7,400 7,400 1,850 8,150 750 10.14% 101-45210-362 362 Umbrella Liability Ins 1,500 1,500 1,500 375 1,650 150 10.00% 101-45210-365 365 Boiler & Machinery Ins 350 400 400 100 440 40 10.00% 101-45210-366 366 Property Insurance 2,650 2,700 2,700 675 3,000 300 11.11% 101-45210-367 367 Equipment Floaters Ins 350 300 300 75 330 30 10.00% 101-45210-368 368 Automotive Insurance 370 400 400 100 440 40 10.00% 101-45210-369 369 Dram Shop Insurance 800 600 600 150 650 50 8.33% Total Insurances 13,520 13,300 13,300 3,325 14,660 1,360 10.23% 101-45210-304 304 Engineering-Consulting 0 0 0 0 0 0 N/A 101-45210-312 312 Bank Fees 3,666 11,418 3,700 7,477 15,000 11,300 305.41% 101-45210-313 313 IT Services 1,640 2,000 2,000 500 2,500 500 25.00% 101-45210-314 314 Fleet Services 0 14,100 14,100 3,525 15,000 900 6.38% 101-45210-319 319 Professional Services 919 117 0 0 0 0 N/A 101-45210-321 321 Telephone 4,325 5,338 4,000 2,792 4,000 0 0.00% 101-45210-331 331 Travel Expenses 0 67 0 0 0 0 N/A 101-45210-340 340 General Advertising 0 500 1,800 880 1,800 0 0.00% 101-45210-352 352 Printing & Publishing 1,650 184 1,700 225 1,700 0 0.00% 101-45210-381 381 Gas & Electric 6,619 9,079 8,700 4,204 9,000 300 3.45% 101-45210-382 382 Water Utilities 0 286 0 72 300 300 N/A 101-45210-415 415 Other Equipment Rentals 11,028 16,904 11,000 16,792 14,500 3,500 31.82% 101-45210-433 433 Memberships 165 165 0 0 0 0 N/A 101-45210-437 437 Training & Development 863 10 0 299 0 0 N/A 101-45210-440 440 Special Equipment Replacement 0 0 0 0 0 0 N/A 101-45210-441 441 Licenses & Taxes 353 301 600 333 400 (200)-33.33% 101-45210-489 489 Other Miscellaneous Charges 227 178 200 229 200 0 0.00% Total Other Expenses 31,454 60,648 47,800 37,328 64,400 16,600 34.73% Insurances Other Expenses City of Orono 2022 Line Item Budget General Fund - Culture-Recreation - Golf Course cont. 45210 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-45210-090 090 PURCHASES FOR RESALE 0 0 0 0 0 0 N/A 101-45210-091 091 Beer For Resale 4,263 4,975 3,800 3,957 6,000 2,200 57.89% 101-45210-092 092 Soft Drinks For Resale 2,503 2,571 3,600 2,106 3,600 0 0.00% 101-45210-093 093 Concessions For Resale-Txbl 0 848 1,500 457 1,500 0 0.00% 101-45210-094 094 Concessions For Resale-NonTax 3,208 1,329 2,300 1,296 2,300 0 0.00% 101-45210-095 095 Pro Shop Items For Resale 2,365 2,123 1,900 4,157 2,500 600 31.58% 101-45210-099 099 Other For Resale 0 0 0 0 0 0 N/A Total Purchases for Resale 12,338 11,844 13,100 11,973 15,900 2,800 21.37% 247,153 261,559 233,600 146,148 294,560 60,960 26.10%Golf Course Total General Fund - Culture-Recreation - Golf Course cont. City of Orono Purchases for Resale 2022 Line Item Budget 45210 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43100-104 104 Temporary/Seasonal Employees 4,167 5,508 10,800 2,850 10,800 0 0.00% 101-43100-122 122 FICA 97 115 800 218 825 25 3.13% 101-43100-151 151 Worker's Comp Insurance Prem 0 0 0 0 610 610 N/A Total Personal Services 4,264 5,623 11,600 3,068 12,235 635 5.47% 101-43100-223 223 Bldg/Grounds Maint. Supplies 124 219 300 127 250 (50)-16.67% 101-43100-312 312 Bank Fees 12 0 0 0 0 0 N/A 101-43100-313 313 IT Services 0 300 300 75 250 (50)-16.67% 101-43100-361 361 General Liability Ins 0 0 100 0 100 0 0.00% 101-43100-381 381 Gas & Electric 149 294 300 176 300 0 0.00% 101-43100-404 404 Repairs/Maint-Bldgs/Grounds 871 8,183 500 6,252 10,000 9,500 1900.00% 101-43100-415 415 Other Equipment Rentals 399 501 0 79 0 0 N/A Total Other Expenses 1,556 9,497 1,500 6,708 10,900 9,400 626.67% 5,820 15,120 13,100 9,776 23,135 10,035 76.60%Brush Site Total Other Expenses City of Orono 2022 Line Item Budget General Fund - Brush Site 43100 Personal Services 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43280-102 102 Full-Time Employees Overtime 40,758 15,468 35,000 3,581 35,000 0 0.00% 101-43280-121 121 PERA 5,536 516 2,600 0 2,600 0 0.00% 101-43280-122 122 FICA 498 78 2,700 0 2,700 0 0.00% 101-43280-135 135 City Benefit Contribution 0 0 0 0 0 0 N/A 101-43280-151 151 Worker's Comp Insurance Prem 0 700 700 175 700 0 0.00% Total Personal Services 46,792 16,762 41,000 3,756 41,000 0 0.00% 101-43280-304 304 Engineering-Consulting 66,371 30,202 70,000 7,107 70,000 0 0.00% 101-43280-307 307 Legal-Consulting 18,920 14,201 18,000 7,570 18,000 0 0.00% 101-43280-319 319 Professional Services 2,898 1,068 0 0 0 0 N/A 101-43280-800 800 Special Projects, Contingency 0 0 0 0 0 0 N/A Total Professional Services 88,189 45,472 88,000 14,677 88,000 0 0.00% 101-43280-438 438 Distribution to Other Govmnts 0 0 0 0 120,000 120,000 N/A Total Other Expenses 0 0 0 0 120,000 120,000 N/A Special Services- 134,981 62,233 129,000 18,434 249,000 120,000 93.02% General Fund - Special Services -Consulting & Police 43280 Personal Services Professional Services Consulting & Police Total City of Orono 2022 Line Item Budget 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Draft Budget Dollar Increase (Decrease) % Increase (Decrease) 101-43290-101 101 Full-Time Employees Regular 0 0 0 0 0 0 N/A Total Personal Services 0 0 0 0 0 0 N/A 101-43290-304 304 Engineering-Consulting 0 0 0 0 0 0 N/A 101-43290-319 319 Professional Services 0 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 0 N/A 101-43290-489 489 Other Miscellaneous Charges 0 266 0 0 0 0 N/A Total Other Expenses 0 266 0 0 0 0 N/A 101-43290-510 510 Land 0 340,000 0 0 0 0 N/A 101-43290-720 720 Operating Transfers 1,121,339 400,000 400,000 68,750 400,000 0 0.00% Total Capital & Transfers 1,121,339 740,000 400,000 68,750 400,000 0 0.00% 101-43290-800 800 Special Projects, Contingency 33,405 3,399 30,000 15,169 30,000 0 0.00% Total Contingency Items 33,405 3,399 30,000 15,169 30,000 0 0.00% 1,154,744 743,665 430,000 83,919 430,000 0 0.00% 9,294,527 9,164,852 9,260,500 3,979,079 10,197,972 937,472 10.12% Other Expenses Capital & Transfers Contingency Items Special Projects-Contingencies Total GENERAL FUND TOTAL General Fund - Special Projects-Contingencies Personal Services Professional Services 43290 City of Orono 2022 Line Item Budget Page 1 A RESOLUTION ADOPTING THE PRELIMINARY 2021 TAX LEVY COLLECTIBLE IN 2022 BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota, that the following sums be levied for the current year, collectible in 2022 upon the taxable property in the City of Orono, for the following purposes: General Fund - Operating $5,172,030 Facilities Fund 390,000 Pavement Management Levy 900,000 Parks 100,000 G.O. Improvement Bond 2014 161,000 G.O. Improvement Bond 2016 416,680 TOTAL ALL LEVIES $7,139,710 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 20, 2021. ATTEST: ______________________________ ______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Attachment D - Tax Rate Graph 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% Tonka Bay Orono Wayzata Medina Minnetonka Beach Shorewood Spring Park Long Lake Hennepin County Average Mound Maple Plain 2021 Tax Rates 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Full-Time Employees Regular 207,157 193,153 172,000 88,602 174,500 2,500 1.45% Full-Time Employees Overtime 8,436 6,851 10,000 4,324 10,000 0 0.00% Part-Time Employees 14,651 0 0 0 0 0 N/A Temporary/Seasonal Employees 0 0 15,900 0 15,900 0 0.00% PERA 14,170 14,023 13,700 6,969 13,810 110 0.80% FICA 14,449 14,265 15,100 7,042 15,820 720 4.76% City Benefit Contribution 27,373 26,782 34,300 14,371 31,900 (2,400)-7.00% OPEB Expense 7,974 0 0 0 0 0 N/A Worker's Comp Insurance Prem 8,810 8,100 9,800 4,900 12,930 3,130 31.94% Total Personal Services 303,021 263,175 270,800 126,208 274,860 4,060 1.50% Office supplies 126 233 100 29 200 100 100.00% Books & Periodicals 0 0 0 0 0 0 N/A Motor Fuels & Lubricants 4,680 0 0 0 0 0 N/A Chemicals and Chem Products 40,829 51,608 42,100 33,931 45,000 2,900 6.89% Equipment Parts & Accessories 169 0 0 316 0 0 N/A Vehicle Equipment & Parts 1,150 0 0 0 0 0 N/A Bldg/Grounds Maint. Supplies 4,098 258 3,700 46 3,700 0 0.00% Clothing & personal equipment 95 185 1,000 0 1,000 0 0.00% Utility System Maint. Supplies 16,317 77,324 27,900 97,124 27,900 0 0.00% Small Tools and Minor Equip 279 261 2,500 938 1,000 (1,500)-60.00% Repairs/Maint-Office Equip 0 0 200 0 0 (200)-100.00% Repairs/Maint-Auto Equip 0 0 0 0 0 0 N/A Repairs/Maint-Misc. Equip 6,796 0 0 0 0 0 N/A Repairs/Maint-Bldgs/Grounds 769 1,825 4,000 125 2,000 (2,000)-50.00% Repairs/Maint-Watermains/plant 88,491 119,718 70,000 31,914 100,000 30,000 42.86% Software Licensing 0 0 0 0 0 0 N/A Total Supplies & Maintenance 163,798 251,411 151,500 164,423 180,800 29,300 19.34% City of Orono 2022 Line Item Budget Water Operating Fund - Enterprise - Water Personal Services Supplies & Maintenance 49400 2022 Enterprise Expenditures Page Page 1 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Auditing and Acct'g Services 5,000 0 5,000 0 5,500 500 10.00% Engineering-Consulting 1,090 0 7,000 1,131 7,000 0 0.00% GIS/Mapping 8,466 1,725 6,000 2,988 6,000 0 0.00% Legal-Consulting 588 0 3,000 0 2,000 (1,000)-33.33% Bank Fees 6,589 3,230 3,700 2,195 5,000 1,300 35.14% IT Services 11,300 17,300 17,300 8,650 19,000 1,700 9.83% Fleet Services 0 11,400 11,400 5,700 12,500 1,100 9.65% Professional Services 82 0 0 103 100 100 N/A Total Professional Services 33,115 33,655 53,400 20,766 57,100 3,700 6.93% General Liability Ins 3,000 3,600 5,000 1,800 5,250 250 5.00% Umbrella Liability Ins 0 0 7,000 0 7,350 350 5.00% Property Insurance 3,440 3,500 6,000 1,750 6,300 300 5.00% Equipment Floaters Ins 330 400 3,000 200 3,100 100 3.33% Automotive Insurance 300 300 3,700 150 4,000 300 8.11% Total Insurances 7,070 7,800 24,700 3,900 26,000 1,300 5.26% City of Orono 2022 Line Item Budget Water Operating Fund - Enterprise - Water cont. Professional Services Insurances 49400 2022 Enterprise Expenditures Page Page 2 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Telephone 4,598 4,716 4,900 2,678 5,000 100 2.04% Postage 888 1,485 900 2,341 5,000 4,100 455.56% General Advertising 0 0 0 0 0 0 N/A Printing & Publishing 885 1,546 900 1,105 5,000 4,100 455.56% Gas & Electric 78,997 87,511 80,700 52,311 90,000 9,300 11.52% Water Utilities 959 1,614 1,000 873 1,600 600 60.00% Intergovernmental Services 33,084 43,544 38,800 22,687 45,000 6,200 15.98% Depreciation & Amortization 187,360 208,694 231,400 0 233,600 2,200 0.95% Other Equipment Rentals 260 0 300 0 300 0 0.00% Memberships 1,393 378 800 742 1,000 200 25.00% Training & Development 5,343 1,217 5,200 2,245 5,200 0 0.00% Administrative Charge 102,660 107,400 110,600 55,300 110,600 0 0.00% Licenses & Taxes 544 1,473 3,500 726 2,000 (1,500)-42.86% Fines & Penalties 0 0 0 0 0 0 N/A Other Miscellaneous Charges 19,374 5,644 4,000 5,641 5,000 1,000 25.00% Total Other Expenses 436,345 465,223 483,000 146,648 509,300 26,300 5.45% Total Operating Expenses 943,349 1,021,264 983,400 461,946 1,048,060 64,660 6.58% Bond Interest 19,879 20,431 22,100 0 17,180 (4,920)-22.26% Other Long-Term Oblig Interest 0 0 0 0 0 0 N/A Other Interest Expense 0 0 0 0 0 0 N/A Operating Transfers 55,000 55,000 55,000 27,500 20,000 (35,000)-63.64% Total Non-Operating Expenses 74,879 75,431 77,100 27,500 37,180 (35,000)-45.40% Total Water Fund 1,018,228 1,096,695 1,060,500 489,446 1,085,240 29,660 2.80% Other Expenses Non-Operating Expenses 2022 Line Item Budget Water Operating Fund - Enterprise - Water cont. City of Orono 49400 2022 Enterprise Expenditures Page Page 3 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Full-Time Employees Regular 165,261 190,872 183,500 75,873 208,300 24,800 13.51% Full-Time Employees Overtime 4,622 2,843 12,000 1,069 12,000 0 0.00% Part-Time Employees 14,651 0 0 0 0 0 N/A Temporary/Seasonal Employees 11,310 9,919 15,900 0 15,900 0 0.00% PERA 14,298 13,975 14,700 5,765 16,510 1,810 12.31% FICA 14,252 13,898 16,200 5,709 18,050 1,850 11.42% City Benefit Contribution 31,793 31,753 35,400 12,977 40,600 5,200 14.69% OPEB Expense 24,400 0 0 0 0 0 N/A Worker's Comp Insurance Prem 12,750 11,900 13,400 6,700 13,100 (300)-2.24% Total Personal Services 293,338 275,160 291,100 108,092 324,460 33,360 11.46% Office supplies 629 1,152 400 473 750 350 87.50% Motor Fuels & Lubricants 9,059 0 0 16 0 0 N/A Equipment Parts & Accessories 5,402 0 0 362 0 0 N/A Vehicle Equipment & Parts 3,014 187 0 0 0 0 N/A Bldg/Grounds Maint. Supplies 707 63 2,700 150 3,000 300 11.11% Clothing & personal equipment 124 179 1,500 506 1,500 0 0.00% Utility System Maint. Supplies 1,944 6,729 7,800 9,449 8,000 200 2.56% Small Tools and Minor Equip 883 2,716 2,500 0 2,500 0 0.00% Repairs/Maint-Office Equip 0 0 1,100 0 0 (1,100)-100.00% Repairs/Maint-Auto Equip 1,440 0 0 0 0 0 N/A Repairs/Maint-Misc. Equip 5,161 0 0 0 0 0 N/A Repairs/Maint-Bldgs/Grounds 0 (167)500 0 500 0 0.00% Repairs/Maint-Swr lines/lifts 130,949 147,979 147,000 27,621 147,000 0 0.00% Repairs/Maint-I&I Reduction 0 6,861 75,000 0 75,000 0 0.00% Total Supplies & Maintenance 159,313 165,698 238,500 38,577 238,250 (250)-0.10% Supplies & Maintenance Personal Services Sewer Operating Fund - Enterprise - Sewer City of Orono 2022 Line Item Budget 49450 2022 Enterprise Expenditures Page Page 4 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Auditing and Acct'g Services 6,500 0 6,500 0 7,000 500 7.69% Engineering-Consulting 6,102 1,071 5,000 0 5,000 0 0.00% GIS/Mapping 10,627 12,236 10,000 3,798 10,000 0 0.00% Legal-Consulting 305 0 1,000 0 500 (500)-50.00% Bank Fees 3,295 1,615 3,500 1,098 2,500 (1,000)-28.57% IT Services 17,250 17,300 17,300 8,650 19,000 1,700 9.83% Fleet Services 0 16,500 16,500 8,250 17,500 1,000 6.06% Professional Services 0 0 0 0 0 0 N/A Total Professional Services 44,079 48,722 59,800 21,795 61,500 1,700 2.84% General Liability Ins 9,000 9,900 9,900 4,950 10,400 500 5.05% Umbrella Liability Ins 0 0 0 0 0 0 N/A Property Insurance 2,550 2,800 2,800 1,400 2,950 150 5.36% Equipment Floaters Ins 330 300 300 150 315 15 5.00% Automotive Insurance 850 1,000 1,000 500 1,050 50 5.00% Total Insurances 12,730 14,000 14,000 7,000 14,715 715 5.11% 49450 City of Orono 2022 Line Item Budget Sewer Operating Fund - Enterprise - Sewer cont. Professional Services Insurances 2022 Enterprise Expenditures Page Page 5 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Telephone 3,048 4,330 4,000 2,442 4,400 400 10.00% Postage 2,137 1,807 1,700 2,278 5,000 3,300 194.12% Travel Expenses 0 0 0 0 0 0 N/A General Advertising 0 0 0 0 0 0 N/A Printing & Publishing 420 984 300 1,400 2,000 1,700 566.67% Gas & Electric 29,094 35,465 30,000 16,727 35,000 5,000 16.67% Water Utilities 0 0 0 1,020 1,000 1,000 N/A MCES-Sewer 555,364 619,395 700,600 408,654 705,000 4,400 0.63% Intergovernmental Services 53,839 68,420 65,700 44,447 70,000 4,300 6.54% Depreciation & Amortization 326,642 348,371 377,100 0 375,000 (2,100)-0.56% Other Equipment Rentals 0 0 1,000 0 1,000 0 0.00% Software Licensing 0 15,026 0 1,702 0 0 N/A Memberships 253 164 1,200 0 1,200 0 0.00% Training & Development 4,089 4,135 4,500 2,314 4,500 0 0.00% Administrative Charge 102,660 107,400 110,600 55,300 110,600 0 0.00% Meeting Expenses 0 0 0 0 0 0 N/A Special Equipment Replacement 0 0 0 0 0 0 N/A Licenses & Taxes 412 23 300 0 300 0 0.00% Other Miscellaneous Charges 2,724 38,698 3,500 3,338 3,500 0 0.00% Total Other Expenses 1,080,681 1,244,218 1,300,500 539,623 1,318,500 18,000 1.38% Total Operating Expenses 1,590,140 1,747,797 1,903,900 715,087 1,957,425 53,525 2.81% 49450 City of Orono 2022 Line Item Budget Other Expenses Sewer Operating Fund - Enterprise - Sewer cont. 2022 Enterprise Expenditures Page Page 6 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Other Interest Expense 0 0 0 0 0 0 N/A Operating Transfers 110,000 115,000 115,000 57,500 45,000 (70,000)-60.87% Total Non-Operating Expenses 110,000 115,000 115,000 57,500 45,000 (70,000)-60.87% Total Sewer Fund 1,700,140 1,862,797 2,018,900 772,587 2,002,425 (16,475)-0.82% 49450 City of Orono 2022 Line Item Budget Sewer Operating Fund - Enterprise - Sewer cont. Non-Operating Expenses 2022 Enterprise Expenditures Page Page 7 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Full-Time Employees Regular 11,487 14,425 7,700 7,514 8,650 950 12.34% Full-Time Employees Overtime 0 0 0 0 0 0 N/A Part-Time Employees 0 0 0 0 0 0 N/A Temporary/Seasonal Employees 0 98 0 0 0 0 N/A PERA 863 1,039 600 575 650 50 8.33% FICA 862 1,128 600 573 660 60 10.00% City Benefit Contribution 1,212 1,767 1,800 884 1,860 60 3.33% Worker's Comp Insurance Prem 50 100 100 50 60 (40)-40.00% Total Personal Services 14,473 18,558 10,800 9,595 11,880 1,080 10.00% Equipment Parts & Accessories 0 34 0 0 0 0 N/A Repairs/Maint-Office Equip 0 0 0 0 0 0 N/A Total Supplies & Maintenance 0 0 0 0 0 0 N/A Legal-Consulting 620 0 0 0 0 0 N/A IT Services 0 2,500 2,550 1,275 2,800 250 9.80% Contract Recycling Pickup 140,385 189,981 200,000 115,055 210,000 10,000 5.00% Professional Services 0 0 0 0 0 0 N/A Total Professional Services 141,005 192,481 200,000 116,330 212,800 10,250 5.13% 49500 Professional Services City of Orono 2022 Line Item Budget Contracted Recycling Fund - Recycling - Enterprise Personal Services Supplies & Maintenance 2022 Enterprise Expenditures Page Page 8 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Printing & Publishing 0 0 0 0 500 500 N/A General Liability Ins 0 0 500 0 500 0 0.00% Software Licensing 0 0 0 0 0 0 N/A Administrative Charge 2,500 2,500 2,500 1,250 2,500 0 0.00% Spring,Fall,X-mas Cleanup 11,271 11,271 15,000 11,459 20,000 5,000 33.33% Organics Recycling 0 0 500 0 3,000 2,500 500.00% Total Other Expenses 13,771 13,771 18,500 12,709 26,500 8,000 43.24% Total Recycling Fund 169,250 224,810 229,300 138,633 251,180 19,330 8.43% 49500 Contracted Recycling Fund - Recycling - Enterprise cont. City of Orono 2022 Line Item Budget Other Expenses 2022 Enterprise Expenditures Page Page 9 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Full-Time Employees Regular 114,086 90,416 95,300 36,388 118,454 23,154 24.30% Full-Time Employees Overtime 6,415 3,333 0 1,919 0 0 N/A Temporary/Seasonal Employees 0 0 15,600 0 15,000 (600)-3.85% PERA 7,131 6,742 7,100 2,873 8,880 1,780 25.07% FICA 7,255 6,598 8,500 2,803 10,260 1,760 20.71% City Benefit Contribution 14,164 12,836 17,500 6,426 27,048 9,548 54.56% OPEB Expense 24,197 0 0 0 0 0 N/A Worker's Comp Insurance Prem 6,600 6,500 7,100 3,550 9,522 2,422 34.11% Total Personal Services 179,849 126,424 151,100 53,959 189,164 38,064 25.19% Office supplies 0 0 0 0 0 0 N/A Equipment Parts & Accessories 1,552 0 0 1,225 0 0 N/A Bldg/Grounds Maint. Supplies 0 56 0 941 1,000 1,000 N/A Utility System Maint. Supplies 5,862 12,410 6,000 338 6,000 0 0.00% Small Tools and Minor Equip 987 981 1,000 0 1,000 0 0.00% Repairs/Maint-Office Equip 0 0 1,500 0 0 (1,500)-100.00% Repairs/Maint-Auto Equip 4,000 0 0 745 0 0 N/A Repairs/Maint-Bldgs/Grounds 0 0 0 0 0 0 N/A Repairs/Maint-Swr lines/lifts 11,511 8,869 14,000 4,976 14,000 0 0.00% Total Supplies & Maintenance 23,912 22,317 22,500 8,225 22,000 (500)-2.22% City of Orono 2022 Line Item Budget Storm Water Utility Op Fund - Enterprise - Storm Water 49910 Personal Services Supplies & Maintenance 2022 Enterprise Expenditures Page Page 10 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Auditing and Acct'g Services 3,500 0 3,500 0 3,600 100 2.86% Engineering-Consulting 8,935 1,818 6,000 1,875 6,000 0 0.00% GIS/Mapping 7,765 1,150 8,000 1,808 8,000 0 0.00% Legal-Consulting 1,365 528 1,000 0 1,000 0 0.00% IT Services 2,000 5,000 5,000 2,500 5,500 500 10.00% Fleet Services 0 13,700 13,700 6,850 14,400 700 5.11% Professional Services 0 0 0 0 0 0 N/A Total Professional Services 23,565 22,196 37,200 13,033 38,500 1,300 3.49% General Liability Ins 2,950 3,500 3,500 1,750 3,680 180 5.14% Umbrella Liability Ins 0 0 0 0 0 0 N/A Equipment Floaters Ins 280 300 300 150 310 10 3.33% Automotive Insurance 0 0 100 0 110 10 10.00% Insurance Agent of Record 0 0 0 0 0 0 N/A Insurance Deductibles 0 0 0 0 0 0 N/A Total Insurances 3,230 3,800 3,900 1,900 4,100 200 5.13% 49910 City of Orono 2022 Line Item Budget Storm Water Utility Op Fund - Enterprise - Storm Water cont. Insurances Professional Services 2022 Enterprise Expenditures Page Page 11 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Postage 1,919 2,033 1,800 2,278 5,000 3,200 177.78% Travel Expenses 0 0 0 0 0 0 N/A Printing & Publishing 24 984 0 0 500 500 N/A Depreciation & Amortization 46,257 60,179 71,500 0 71,500 0 0.00% Other Equipment Rentals 0 429 1,000 1,275 1,000 0 0.00% Software Licensing 2,000 0 0 0 0 0 N/A Memberships 58,914 59,650 59,000 45,940 55,000 (4,000)-6.78% Training & Development 0 1,122 500 899 1,000 500 100.00% Administrative Charge 51,330 53,700 55,300 27,650 55,300 0 0.00% Licenses & Taxes 0 0 0 0 0 0 N/A Other Miscellaneous Charges 0 775 1,000 0 1,000 0 0.00% Total Other Expenses 160,443 178,872 190,100 78,042 190,300 200 0.11% Total Operating Expenses 390,998 353,609 404,800 155,159 444,064 39,264 9.70% Easements & Rights of Way 0 0 0 0 0 0 N/A Storm Sewer Utility Const 0 0 0 0 0 0 N/A Total Non-Operating Expenses 0 0 0 0 0 0 N/A Total Stormwater Fund 390,998 353,609 404,800 155,159 444,064 39,264 9.70% Storm Water Utility Op Fund - Enterprise - Storm Water cont. Other Expenses Non-Operating Expenses 49910 City of Orono 2022 Line Item Budget 2022 Enterprise Expenditures Page Page 12 of 13 2019 Actual 2020 Actual 2021 Budget Y-T-D Jul 31, 2021 2022 Recommended Dollar Increase (Decrease) % Increase (Decrease) Full-Time Employees Regular 24,824 29,636 15,000 14,703 15,000 0 0.00% Full-Time Employees Overtime 0 0 0 0 0 0 N/A PERA 1,862 2,207 1,100 1,090 1,120 20 1.82% FICA 1,903 2,170 1,100 1,088 1,140 40 3.64% City Benefit Contribution 1,647 3,534 3,500 1,098 3,720 220 6.29% Worker's Comp Insurance Prem 110 100 100 50 110 10 10.00% Total Personal Services 30,346 37,647 20,800 18,029 21,090 290 1.39% Auditing and Acct'g Services 2,000 0 2,000 0 2,000 0 0.00% Legal-Consulting 0 0 0 0 0 0 N/A IT Services 0 10,000 10,000 5,000 11,000 1,000 10.00% Professional Services 3,560 3,050 4,000 1,860 4,000 0 0.00% Total Professional Services 5,560 13,050 16,000 6,860 17,000 1,000 6.25% Internet/Other Communications 36,589 24,207 25,000 14,265 25,000 0 0.00% Repairs/Maint-Office Equip 0 0 0 0 0 0 N/A Depreciation & Amortization 7,868 11,586 10,000 0 12,000 2,000 20.00% Administrative Charge 2,500 0 2,500 1,250 2,500 0 0.00% Total Other Expenses 46,957 35,793 37,500 15,515 39,500 2,000 5.33% Total Operating Expenses 82,863 86,489 74,300 40,404 77,590 3,290 4.43% Total Cable TV Fund 82,863 86,489 74,300 40,404 77,590 3,290 4.43% Other Expenses Personal Services Professional Services City of Orono 2022 Line Item Budget Cable Franchise - Cable Franchise 49840 2022 Enterprise Expenditures Page Page 13 of 13 CITY OF ORONO MEMORANDUM DATE: August 23, 2021 TO: Mayor Walsh, City Council members FROM: Jeremy Barnhart, AICP, Community Development Director RE: Building Official At the workshop on July 26th, the City Council directed staff to review the possibility of returning to the in-house building services model. On July 30th, the personnel committee met with the administrator and requested information related to the costs and recommendations. Staff analyzed three options: 1. Outsource Building Official and Building Inspection (current model) 2. Outsource Building Inspection with an Internal Building Official* 3. Internal Building Official and Building Inspector *A city could have an internal inspector and outsource the Building Official, but staff has not seen an example of that scenario. On March 15, 2021, MnSpect began as the Building Official. Invoices for May, June, and July have been reviewed, and the hours spent on 4 main building related tasks noted in the table below: Inspections Code/ Plan review Building Official General/ Clerical Hours Cost ($85.00- $105.00) Hours Cost ($85.00- 105.00) Hours Cost ($125.00) Hours Cost ($75.00) May 105 $ 9,477.50 130.44 $ 13,761.90 4.85 $ 606.25 105.25 $ 7,406.25 June 146 $ 12,562.50 128 $ 13,650.00 3.75 $ 468.75 72.75 $ 5,381.25 July 115.75 $ 10,081.25 170 $ 17,810.00 3 $ 375.00 69.75 $ 5,231.25 Resources spent on Code/ Plan review and Building Official average 146.7 hours and $15,577 per month (extrapolated to $186,924 per year) over the last three months. With an internal Building Official, the city could expect 160+ hours per month and based on the pay schedule step 12, $72-90,000 per year. Wage plus benefit costs should be expected at $125,000. Resources spent on inspections have averaged 122.25 hours and $10,700 over the last 3 months. Applied consistently throughout the year, the expense would be $128,400. With an internal inspector, the city could expect 160 hours per month and, based on the pay schedule step 9, $59,700 – $74,000 per year. Wage plus benefit costs should be expected at $112,000. There is a shortage in the market for Building Officials and Inspectors. Orono’s need for septic certifications may require a higher wage to be competitive in the market. Seasonal Fluctuations. One of the benefits to outsourcing Building services is that seasonal or economic based fluctuations in building activity are absorbed by the contractor, not the city. Staff recognizes that the costs described above are based on May, June, and July invoices. While the perception is these are active months for building; historically in Orono, these months are 3 of the top 8 months for permit issuance and only 1 of the top 7 months for inspection hours over the last 3.5 years. Recommendation Staff recommends utilizing a combination of models; primarily, the city would hire an internal Building Official and internal Building Inspector. The city would renegotiate a contract with MnSpect to provide for peak or back up inspection assistance. We believe the taxpayer would see a cost savings over the current contract, and an increased level of service with city employees completing and owning the work. Further, the stability of an internal inspections team would be beneficial in applying and administering our complex zoning codes, including in-kind replacement, hardcover, and Shoreland regulations. Exhibit Wage expectation summary Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 101 65 111 120 130 135 153 2020 92 73 105 104 111 137 144 125 132 113 93 69 2019 90 92 112 96 114 158 147 137 131 160 271 92 2018 109 104 161 133 118 164 115 146 122 174 108 76 98 84 122 113 118 149 140 136 128 149 157 79 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 164.5 154.25 151 131.75 105 129 114.75 2020 159.5 152.5 169.5 149 158.5 153 149 137.5 141.5 146.75 159 178 2019 168.5 146 180.5 167 178 162.9 163 178.5 152.5 174 147.5 145 2018 150.5 147 158 157.25 234.5 167.5 177.5 190.5 158.5 192 162 147.5 160.8 149.9 164.8 151.3 169.0 153.1 151.1 168.8 150.8 170.9 156.2 156.8 Inspection hours Total Permits From:Ron Olson To:Jeremy Barnhart Subject:Wage Benefit Date:Thursday, August 19, 2021 11:32:45 AM Jeremy, Here are some numbers. Roger’s actual would be $125,163 with benefits. (Wage = $44.08/Hour) For the Inspector I used an annual wage of $80,000 ($38.47/Hour) – the Average Metro Range was 69,051.95 to 87,779.72. With Benefits this is $111,601. For the Official I used and annual wage of $85,000 (40.87/Hour) – the Average Metro Range was $77,314.76 to $99,399.32. With Benefits this is $123,205. I assumed family insurance coverage, if they were on single the amounts decrease by $8,000, but for budgeting we need to assume the highest amount. The inspector is based on all Metro cities. The Official is based on Metro Cities under 25,000 in population. If use larger cities, We will start seeing wage greater than Adam’s. Ron CITY OF ORONO MEMORANDUM DATE: August 23, 2021 TO: Mayor Walsh, City Council members RE: Long Lake Fire Department (LLFD) Command Vehicle Discussion Background. LLFD Command Vehicle #2 is scheduled to be replaced in 2022. The existing vehicle has significant suspension issues. Repair costs are approximately $6000. Auction value is approximately $5500. In lieu of investing in repairs for the existing vehicle the City of Orono loaned the LLFD a PD Patrol vehicle that just came out of service. Lead time for a replacement vehicle is approximately 6 months. Topics for Discussion. 1. Should the city authorize early procurement (ordering) of the replacement vehicle? 2. If yes, should the City of Orono purchase the vehicle outright for future inclusion in Orono FD? Recommendation Staff recommends ordering the command vehicle now and having it be fully funded by the City of Orono. Exhibit CIP Presentation Slide