HomeMy WebLinkAbout08-09-2021 Council Work Session PacketCouncil Work Session
Monday, August 9, 2021
5:00 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
WORK SESSION
AGENDA
1. Budget Discussion – Revenue
Council Work Session
Monday, August 9, 2021
5:00 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
Past Meeting Agendas
July 26, 2021
Budget Discussion
June 28, 2021
Budget Discussion
June 14, 2021
Fire Department Equipment Overview
Annual Discussions Timeframe:
Budget: Part of June, All of July, August and October.
City Administrator & Police Chief Update (3 times per year for 15 minutes)
2022 Budget – Page 1
MEMORANDUM
To: Mayor Walsh and Orono City Council
From: Ron Olson, Finance Director
Subject: 2022 Revenue Budget
Date: August 9, 2021
Attachments:
a) General Fund Revenue Budget
At the last work session, the council requested more detailed information on the revenue side of
the General Fund Budget. Some increases were included the discussion in July. These include:
$191,000 in new revenue connected to the new Spring Park Public Works Agreement, $115,000
of additional grant proceeds that will be received and distributed back to other cities that
participate in the Toward Zero Deaths grant program, and $99,740 in the contracted increases in
the police service contracts. This memo will focus on the historical trends of the major General
Fund revenue sources.
Taxes:
The property tax levy is the major revenue source for the General Fund. As presented it
represents 51.5% of the revenue budget. 51% is a relatively low dependence on taxes. It is
made possible revenue received from service contracts with neighboring cities. Orono has
always had a high rate of tax collections which generally range from 98% to 100% of the levy.
The General Fund tax levy is currently increasing by $250,890 (5.1%). This is the amount
needed to balance the draft expenditure budget. As discussed in July, current estimates will
allow the overall levy to be increased by approximately 8% without increasing the property tax
rate. The following table compares the draft 2022 levy to the actual 2021 levy.
Tax Levy Comparison 2021/2022
2021 2022 (E)
General Fund $4,921,140 $5,172,030
Building Fund 310,000 390,000
Pavement Management 750,000 900,000
Parks 50,000 100,000
2014 Debt Service 166,700 161,000
2016 Debt Service 412,780 416,680
Total: $6,610,620 $7,139,710
2022 Budget – Page 2
The City’s current tax rate in 16.78%
and is the 4th lowest in Hennepin
County. The proposed levy will not
increase the tax rate. The graph to
the left provides some historical
reference for the rate. Each .1 of the
rate equates to approximately
$39,000 of revenue.
Recent tax levies have been set with in line with the Council’s priorities in mind. The following
graph illustrates the growth of the levy since 2016. 2016 was the first year of the pavement
management levy which was
originally at $189,000. In the
2022 levy, the amount for
pavement has been methodically
increased to $900,000. In 2021,
the levy for Parks and Facilities
were added to the tax levy.
The blue portion of the tax bars
represent the amount levied for
debt. In 2022 this will be
$577,680. With the final
maturity of the 2016 bonds, the
existing debt levy will be
reduced to $242,000 in 2023.
Building Permits
Building Permits are another major revenue source for the General Fund. The following graph
provides some historical perspective on building permit revenue. These revenues can vary
significantly based on higher value projects, like the school activity center, Bracket’s Point, and
apartment buildings. While we do have some larger projects being planned, it is difficult to
budget for them. Economic condition can result in delays or cancelation of these projects. The
2022 budget for permits is currently at $425,000 which is the same level as 2020 and 2021.
2022 Budget – Page 3
Golf Revenue
Revenue from the golf course has rebounded in the last two years. The following graph indicates
the amounts received for Green Fees and Rentals which represent 94% of the course revenue.
The revenue
for these lines
has been
increased to
$305,000 in
the 2022 draft
budget.
2022 Budget – Page 4
Water Revenue
The water department is not part of the General Fund and will be discussed in greater depth in
upcoming budget work sessions. However, with this year’s drought conditions I wanted to give
the Council an update on the revenue. Water revenue through June has increased by $146,000
(28%) over the previous year. This only includes one summer month so it is anticipated that the
year over year increase in revenue will be even greater as the year moves on.
Building Official
On a non-revenue note, staff is reviewing the costs associated with the MnSpect contract to
determine if there an economical reason to re-instate the Building Official position in the 2022
budget.
Timeline
The next budget work-session will be on August 23. At this meeting the draft General Fund
Budget will be reviewed with adoption of the preliminary budget and tax levy at the September
27 council meeting. Council will also get their first look at the Enterprise budgets.
Revenue Source
2019
Actual
2020
Actual
Y-T-D
Jun 30,2021
2021
Budget 2022
Increase
(Decrease)
Percentage
Increase
(Decrease)
Current Ad Valorem Taxes 4,286,605 4,565,199 2,755,270 4,921,140 5,172,030 250,890 5.1%
Delinquent Ad Valorem Taxes 37,691 20,893 54,904 15,000 15,000 - 0.0%
Fiscal Disparities 37,475 40,494 14,700 - - - N/A
Personal Property Tax 20,812 20,221 12,155 - - - N/A
Forfeited Tax Sale Apportionmt - 21 - - - - N/A
Rent Credit - - - - - - N/A
Penalties and Interest-Taxes 1,454 686 3,740 - 1,500 1,500 N/A
Property Taxes 4,384,038 4,647,515 2,840,769 4,936,140 5,188,530 252,390 5.1%
Beer & Liquor Licenses 6,625 6,600 - 7,100 7,100 - 0.0%
Cigarette Licenses 875 750 250 500 500 - 0.0%
Garbage Haulers Licenses 990 1,110 1,095 1,100 1,100 - 0.0%
Other Business License/Permit 9,186 6,335 2,230 10,000 10,000 - 0.0%
Rental Licenses 4,340 1,800 1,100 4,000 2,000 (2,000) -50.0%
Dog Licenses 1,150 450 100 - - - N/A
Total Licenses 23,166 17,045 4,775 22,700 20,700 (2,000) -8.8%
Building Permits 543,204 357,672 265,312 425,000 425,000 - 0.0%
Zoning Permit 1,833 2,350 900 1,500 1,500 - 0.0%
Mechanical/Septic/Other 88,835 93,791 32,039 55,000 55,000 - 0.0%
Plumbing Permit 46,154 26,306 15,230 28,000 28,000 - 0.0%
Total Permits 680,026 480,119 313,482 509,500 509,500 - 0.0%
Federal Grant-other - 237,184 - - - - N/A
Market Value Credit 420 321 - - - - N/A
Police State Aid 241,201 252,028 - 230,000 240,000 10,000 4.3%
Police Training Reimbursement 33,605 31,023 2,740 23,000 23,000 - 0.0%
PERA State Aid 7,219 - - - - - N/A
State Grant-other 144,308 6,649 3,130 15,000 130,000 115,000 766.7%
Grants/Aids from Other Govts 5,000 5,000 1,350 - - - N/A
Total Intergovernmental 431,753 532,205 7,219 268,000 393,000 125,000 46.6%
Administrative Charges for Svc 276,650 286,000 144,500 262,500 265,000 2,500 1.0%
General Taxable Sales/Service 1,117 268 348 2,000 2,000 - 0.0%
Assessments searches 100 40 - 100 100 - 0.0%
Zoning Disclosure 50 - 50 - - - N/A
Plan Check/Site Exam Fees 328,356 169,196 151,491 200,000 200,000 - 0.0%
Cond Use-Variance-Dev Fees 23,210 17,325 15,700 19,000 19,000 - 0.0%
Engineering & Legal Fees 79,597 42,706 12,381 45,000 45,000 - 0.0%
Bldg Permits-mail in fees - - - - - - N/A
On-site Septic Program fees 45,540 46,701 23,349 46,300 46,300 - 0.0%
Park Reservations 270 270 3,345 - - - N/A
Off Leash Annual Pass - - - - - - N/A
Coop Agreement-public works 7,023 2,227 - 1,500 193,000 191,500 12766.7%
InterDepartmental Services-PW - - - - - - N/A
Brush Site Fees - - 1,000 1,000 - 0.0%
Total Gen Govt Service Charges 761,913 564,734 351,163 577,400 771,400 194,000 33.6%
Coop Agreement-inspection 41,330 20,041 2,280 25,000 - (25,000) -100.0%
Coop Agreement-police 2,352,652 2,417,012 2,147,109 2,453,060 2,552,800 99,740 4.1%
Police Special Services 132,188 71,911 6,305 100,000 100,000 - 0.0%
False Alarm Fees 800 200 100 1,000 1,000 - 0.0%
Police Reports 2,016 1,056 163 1,000 1,000 - 0.0%
Police Reserve Receipts 1,050 24,790 26,030 - 10,000 10,000 N/A
Explorers program 697 60 240 - - - N/A
Total Public Safety Service Charges 2,530,733 2,535,070 2,182,227 2,580,060 2,664,800 84,740 3.3%
Admin Citations 11,317 3,343 18,540 - 15,000 15,000 N/A
Court Fines 74,493 40,658 23,653 70,000 70,000 - 0.0%
Drug Task Force - - - - - - N/A
Dog Impound Fees - - - 100 - (100) -100.0%
Total Fines and Forfeits 85,809 44,001 42,192 70,100 85,000 14,900 21.3%
Interest on investments 96,555 100,000 - 70,000 80,000 10,000 14.3%
Interest-NOW account 448 655 198 500 500 - 0.0%
Total Investment Revenue 97,003 100,655 198 70,500 80,500 10,000 14.2%
City of Orono
2022 Revenue Budget Summary
Revenue Source
2019
Actual
2020
Actual
Y-T-D
Jun 30,2021
2021
Budget 2022
Increase
(Decrease)
Percentage
Increase
(Decrease)
City of Orono
2022 Revenue Budget Summary
Green Fees 113,825 246,026 119,578 120,000 225,000 105,000 87.5%
Rental-Golf carts & Club 48,574 85,925 42,185 50,000 80,000 30,000 60.0%
Beer Sales 9,433 12,067 7,194 10,000 15,000 5,000 50.0%
Pop Sales - - - - - - N/A
Concessions-taxable 5,632 5,163 3,388 5,000 5,000 - 0.0%
Golf Ball Sales 1,973 1,824 1,735 1,000 2,000 1,000 100.0%
Pro Shop-taxable 1,247 1,249 276 2,000 1,000 (1,000) -50.0%
Pro Shop-nontaxable 137 855 554 - - - N/A
Other Golf Course Receipts - - - - - - N/A
Cash Over/Short 11 - - - - - N/A
Total Golf Course Receipts 180,831 353,110 174,909 188,000 328,000 140,000 74.5%
Utility Penalties 2,250 1,520 - 2,000 1,000 (1,000) -50.0%
Miscellaneous Revenue 11,156 2,130 7,171 4,700 5,000 300 6.4%
Convenience Fee 1,758 2,636 543 - - - N/A
Rent Income 5,850 4,950 3,150 5,400 5,400 - 0.0%
Contributions & donations 3,855 17,200 5,000 - 5,000 5,000 N/A
Refunds & Reimbursements 5,087 12,653 1,512 3,000 5,000 2,000 66.7%
Sale of Equipment 41,105 39,811 25,160 20,000 20,000 - 0.0%
Cash Over/Short (1) - - - - - N/A
Filing fees-elections/plats - 4 - 3,000 - (3,000) -100.0%
Total Miscellaneous Revenue 71,061 80,904 42,536 38,100 41,400 3,300 8.7%
Total Revenue 9,246,334 9,355,358 5,959,471 9,260,500 10,082,830 822,330 8.9%
Task Who
June
6/2 – 6/10 Finance updates budget documents Finance
6/7 Finance meets with City Administrator Finance
6/8 Finance updates Departments on upcoming budget Finance
6/14 Budget worksheets available to Departments Finance send to Department Heads
6/14 – 6/23 Department identify 2022 budget needs (aka Department highlights)Department Heads
6/23 Department highlights due to Finance for 6/28 WS Department Heads
6/28 Council Work Session (wages and levy budget and Department highlights)Finance
6/29 Finance updates Departments on Council guidance Finance
July
6/29 – 7/8 Departments work detail budgets as needed Department Heads
7/8 Budget worksheets due (General Fund)Department Heads
7/13 – 7/16 Department budget meetings with Administrator (Finance first)Department Heads
7/16 Deadline for Information included in 7/23/ Council Work Session Department Heads
7/19– 7/22 Prepare Draft Budget for Council WS – Packet to Council by 7/22 Finance
7/26 Council Work Session (General Fund)Finance
7/27 – 7/30 Update budget to reflect Council Input Department Heads
7/30 Enterprise Fund deadline (Utilities) & Internal Service Fund deadline Finance & PW Superintendent
August
8/2 – 8/13 Update budget to reflect input Finance
8/16 – 8/19 Updated General Fund and Enterprise Budgets to Council for 8/23 WS Finance
8/23 Council Work Session (Enterprise Fund and Updated General Fund)Finance
8/24 – 9/23 Refine budget Information – Packet to Council by 9/23 Finance
September
9/1 CIP forms distributed Finance send to Department Heads
9/1 – 10/8 Utility rate study starts Finance
9/27 Council Work Session (Updated Enterprise Fund, if needed)Finance
9/27 Adopt preliminary tax levy and GF budget at council meeting Finance
9/30 Preliminary budget/TNT date on website Finance
October
10/1 CIP updates due Department Heads
10/4 Fee Schedule Updates Start Finance send to Department Heads
10/1 – 10/18 Refine budget as estimated numbers become firm Department Heads
10/11 – 10/15 Finance meets with PW to discuss utility rate study Finance, City Engineer, & PW Sup
10/11 Council Work Session (CIP)Department Heads
10/25 Council Work Session (any updated budget numbers and CIP)Department Heads
10/29 Fee Schedule updates due Department Heads
November
11/1 – 11/30 Final Budget preparation Finance
11/22 Fee Schedule Discussed at Work Session Finance
December
12/6 TNT Hearing, Adopt final levy, budgets, fee schedule and CIP Finance
12/8 Final Budget information on website Finance
12/17 Certify Levy to Hennepin County Finance
12/31 Budget submitted to the state and distributes budget books to Council Finance
City of Orono
2022 Budget Timeline
Dates