HomeMy WebLinkAbout04-26-2021 Council Work Session PacketCouncil Work Session
Monday, April 26, 2021
5:00 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
WORK SESSION AGENDA
The Orono Council Work Session is open to the public
1. 2022 Street Maintenance Project
2. Council Delegation of Administrative Responsibility Changes
Council Work Session
Monday, April 26, 2021
5:00 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
Past Meeting Agendas
April 12, 2021
2022 Streets Discussion
Density Discussion
Housing Improvement Area Discussion
Navarre Parking Lot
March 8, 2021
Police Chief Update – Use of Force Statute Discussion
Fire Update – Discussion
February 22, 2021
Boat Storage Regulations Discussion
City Administrator Search Update
Annual Discussions Timeframe:
Budget: Part of June, All of July, August and October.
City Administrator & Police Chief Update (3 times per year for 15 minutes)
Prepared By: Reviewed By: A.Carlson Approved By:
CITY OF ORONO MEMORANDUM
DATE: April 26th, 2021
TO: City Council Members
FROM: City Engineer
RE: 2022 Street Maintenance Project
1. Purpose. The purpose of this action item is to gain council guidance on planning for the 2022 Street
Maintenance Project.
2. Background. In order to maintain our city streets the engineering department recommends a portion
of the city’s streets for various pavement preservation activities. Streets are inspected and assigned a
pavement condition index (PCI) rating. The PCI allows street to street comparisons and provides the data
required to conduct street maintenance programming and planning.
3. 2022 Recommended Streets. For 2022, I recommend taking one of the longer streets and then using
any remaining resources to work on the adjacent or nearby shorter residential streets.
Road Pavement
Cost
Estimate
Nearby roads that could be
grouped with it
Pavement
Cost
Estimate
Total
Pavement
Cost Estimate
Fox Street (Brown
to Orono Orchard) $ 1,003,800 None- Cost prohibitive $1,003,800
Townline Road
$ 365,600 $365,600
Ferndale Road
West $ 327,700 Dickenson Street, Orono Lane,
Heritage $ 475,105 $802,805
North Arm Drive
$ 707,000 North Arm Lane, Dahl, Linden La,
Forest Lake $182,300 $889,300
Willow Drive (Fox
to Brown) $ 575,700 Arbor, Crystal, Prospect, Lakeview
Ave, Briar, Railroad, Spates $ 256,300 $832,000
Old Long Lake
Road $ 385,200 Country Club, Lakeview Terrace $177,200 $562,400
Kelley Avenue
$ 506,900 Lydiard, Lydiard Cir, Carman $108,600 $615,500
Orchard Park Road
$ 356,900 Chippewa, Stubbs Bay N, High Lane $ 331,500 $688,400
Partenwood Road
and Lane $ 120,000 West Lake St, Linden Ave, Park Ave,
Oak St., Crestview $ 124,100 $244,100
The list above is not exhaustive. There are several other roads in need on maintenance in the
immediate future (PCI <70). These include Kelley Parkway, Fairview Cottage, Birch Ln, Highwood,
Brown N (MSA), Maple Pl, Dakota Ave, Dickey Lake Dr, Fagerness Dr, and Webb St.
4. Funding. The projects will be funded with a combination of the Pavement Management Fund, Sewer
Funds, and Stormwater Fund. The Pavement fund is the limiting factor in the amount of pavement
maintenance that can take place each year. Adequate funding is available in the Stormwater, Water and
Sewer Funds.
a. Pavement Funding for 2022. The Pavement fund is receives resources form the pavement levy,
water tower leases and any allocated positive fund balances.
Funding Source Amount Remarks
Pavement Levy $850,000 2021 is $750K. Goal to fully fund pavement needs is $1M.
Water Tower Lease $130,000
Positive Fund Balance $200,000 This is an estimate based on past years.
$1,180,000
b. Pavement Fund Future. Currently the pavement fund as three funding sources; the Pavement
Levy, Water Tower telecom leases, and positive fund balances. The long term annual pavement need is
$1,050,000. The challenging in the short term is that there is approximately $8M of need in the next 5
years with approximately $ 5-6M in funding projected.
COUNCIL ACTION REQUESTED:
Discussion and direction on 2022 Road Maintenance Project
Exhibits
A. Street Condition Map
B. Streets CIP (2021)
C. Mayors Priority List
SpringParkBay Carman'sBay
WestArm
MaxwellBay
NorthArm
ForestLakeJenning'sBay
StubbsBay
LafayetteBay
WayzataBayTanagerLake
LakeClassen
DickeyLake
LongLake
LydiardLake
MooneyLake
CascoPoint
CrystalBay BohnsPoint
SmithBay
LakeMinnetonka
BrownsBay
BrackettsPoint
FrenchMarsh
KatrinaLake
Lon g L a k e C r e e k
Painter Creek
Minnehaha Creek
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GVWX146
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GVWX6
GVWX151
GVWX19
GVWX15
GVWX6
GVWX19
GVWX15
GVWX15
GVWX51
GVWX6
GVWX84
GVWX51
GVWX112
GVWX19
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A
M
Pavement Management
City of Orono, MN April 2021
Legend
Pavement Ratings
PCI 81-100
PCI 61-80
PCI 41-60
PCI Below 40
City Limits
Lakes & Ponds
Rivers & Streams
0 1,000Feet
Source: City of Orono, Hennepin County, MnDNR, MnDOT
!I
Serv ice Laye rCr edit s:
Existing Conditions
Capital Improvement Plan, City of Orono
Public Works - Streets CIP Table A-5
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Casco Circle 431,670$
Park Lane & Elm Street 173,700$
Navaree West Roads (Lyric Avenue (Blaine to Shadywood), Crystal
Place,Blaine)177,000$
Navarre East Roads (Kenwood Way, Navarre Lane, Olive Avenue, Bayview
place, Lafayette Ridge Ct)264,600$
Eileen Street 26,600$
Country Club Road and Lakeview Terrace 177,200$
Kelley Parkway - OCB Rd to Stone Bay 171,400$
Partenwood 122,300$
Dickenson& Russel Street 420,386$
Fox Street - Brown-Orono Orchard 1,040,200$
Ferndale Road West 325,700$
Townline Road 365,600$
West Lake Street 37,600$
Orchard Park Road 356,900$
North Arm Drive & Lane 722,200$
Old Long Lake Road 385,200$
Willow Drive - Fox St- Brown Road 309,400$
Orono Lane 48,100$
Park Ave, Oak Street and Linden Ave 59,900$
Kelly Avenue 506,900$
Crestview Avenue 59,200$
Glendale Drive 43,700$
Dahl Rd, Spruce PL, Linden ln, Forest Lake Dr and Loma Linda Ave 266,900$
Crystal Bay Roads (Arbor, Prospect, Crystal, Spates, Lakeview, Railroad)225,900$
Fairview Cottage 9,500$
Highwood Lane 81,000$
Preventive Maintenance 50,000$ 100,000$ 100,000$ 100,000$ 100,000$
Future road reconstructions/ M&O and Reclaims (per Year)1,173,000$ 1,196,460$ 1,220,389$ 1,244,797$ 1,269,693$
Total - Pavement Management Fund (does not include operating budget needs)$1,123,570 $325,900 $2,357,186 $2,276,900 $1,175,200 $1,173,000 $1,196,460 $1,220,389 $1,244,797 $1,269,693
MSA Streets:
Ferndale Road North (Shared with Plymouth)71,867$ 71,867$
Brown Road North $348,000
Old Crystal Bay Road (Watertown to Fox)$88,000
Future MSA road projects (per year)$408,000 $416,160 $424,483 $432,973 $441,632
Total MSA Streets:$71,867 $71,867 $0 $348,000 $88,000 $408,000 $416,160 $424,483 $432,973 $441,632
Total Streets $1,195,437 $397,767 $2,357,186 $2,624,900 $1,263,200 $1,581,000 $1,612,620 $1,644,872 $1,677,770 $1,711,325
5-Year CIP Planning Period
ROAD COSTPARK$14,300LINDEN?OAK $30,400ARBOR$79,700CRYSTAL?SPATES $52,400RAILROAD$26,900PROSPECT$35,500KELLY (1/2)$86,000HIGHWOOD LANE $81,000CHIPPEWA$65,500ORONO LANE $48,100HIGH LANE $15,500WEST LAKE STREET $72,800DAKOTA$44,300COUNTRY CLUB $57,000LAKEVIEW TERRACE $120,200DICKENSON$165,600
TOTAL $995,200
Prepared By: Reviewed By: A.Carlson Approved By:
CITY OF ORONO MEMORANDUM
DATE: April 26th, 2021
TO: City Council Members
FROM: City Administrator
RE: Council Delegation of Administrative Responsibility Changes
1. Purpose. The purpose of this item is to gain council clarification and direction on delegation /
transfer of responsibility for certain City administrative activities.
2. Background. Over the past couple weeks I’ve received direction to change or cease conducting
administrative activities that have typically and historically been assigned by Council to the City
Administrator & Staff. As the power to delegate or assign the City’s administrative function lies with
City Council, I am requesting confirmation and clarification on which administrative responsibilities are
being reassigned. The items in question are below.
Activity/ Function Area Typical Administrator/Staff
Responsibility
Responsibility in Question
Public Relations Prepare news releases and develop and
discuss public relations materials.
Maintain effective public relations with
the local media and general public.
Response to media inquiries.
Coordination with Other
governmental agencies
Lead coordination with neighboring
cities and government entities.
Fire Service – with Long Lake
Utility Agreements – With Long Lake
Local improvements
and city projects.
Solicit bids and quotes for services.
Coordinate and direct activities of
Contractors and consultants to achieve
the goals and direction of the council.
New Public Work Facility – level of
staff responsibility / integration with
process.
3. Intent. My intent with this council action is to simply ensure I have a clear understanding of the
Council’s expectations on these functions.
COUNCIL ACTION REQUESTED:
Discussion and direction on City Administrator and Staff responsibilities and council expectations