HomeMy WebLinkAbout04-12-2021 Council Work Session PacketCouncil Work Session
Monday, April 12, 2021
5:00 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
WORK SESSION AGENDA
The Orono Council Work Session is open to the public
1. 2022 Street Maintenance Project
2. Density Tiers Discussion
3. Homeowner Improvement Areas
4. Navarre Parking Lot
Council Work Session
Monday, April 12, 2021
5:00 P.M.
Orono Council Chambers,
2780 Kelley Parkway, Orono, MN 55356
Past Meeting Agendas
March 8, 2021
• Police Chief Update – Use of Force Statute Discussion
• Fire Update - Discussion
February 22, 2021
• Boat Storage Regulations Discussion
• City Administrator Search Update
February 8, 2021
• City Administrator Search Update
Annual Discussions Timeframe:
• Budget: Part of June, All of July, August and October.
• City Administrator & Police Chief Update (3 times per year for 15 minutes)
Prepared By: Reviewed By: Approved By:
CITY OF ORONO MEMORANDUM
DATE: April 12, 2021
TO: City Council Members
FROM: City Engineer
RE: 2022 Street Maintenance Project
1. Purpose. The purpose of this action item is to gain council guidance on planning for the 2022 Street
Maintenance Project.
2. Background. In order to maintain our city streets the engineering department recommends a portion
of the city’s streets for various pavement preservation activities. Streets are inspected and assigned a
pavement condition index (PCI) rating. The PCI allows street to street comparisons and provides the data
required to conduct street maintenance programming and planning.
3. 2022 Recommended Streets. For 2022, I recommend taking one of the longer streets and then using
any remaining resources to work on the adjacent or nearby shorter residential streets.
Road Pavement
Cost
Estimate
Nearby roads that could be
grouped with it
Pavement
Cost
Estimate
Total
Pavement
Cost
Estimate
Fox Street (Brown
to Orono Orchard) $ 1,003,800 None- Cost prohibitive $1,003,800
Townline Road
$ 365,600 $365,600
Ferndale Road
West $ 327,700 Dickenson Street, Orono Lane,
Heritage $ 475,105 $802,805
North Arm Drive
$ 707,000 North Arm Lane, Dahl, Linden La,
Forest Lake $182,300 $889,300
Willow Drive (Fox
to Brown) $ 575,700 Arbor, Crystal, Prospect, Lakeview
Ave, Briar, Railroad, Spates $ 256,300 $832,000
Old Long Lake
Road $ 385,200 Country Club, Lakeview Terrace $177,200 $562,400
Kelley Avenue
$ 506,900 Lydiard, Lydiard Cir, Carman $108,600 $615,500
Orchard Park Road
$ 356,900 Chippewa, Stubbs Bay N, High Lane $ 331,500 $688,400
Partenwood Road
and Lane $ 120,000 West Lake St, Linden Ave, Park Ave,
Oak St., Crestview $ 124,100 $244,100
The list above is not exhaustive. There are several other roads in need on maintenance in the
immediate future (PCI <70). These include Kelley Parkway, Fairview Cottage, Birch Ln, Highwood,
Brown N (MSA), Maple Pl, Dakota Ave, Dickey Lake Dr, Fagerness Dr, and Webb St.
4. Funding. The projects will be funded with a combination of the Pavement Management Fund, Sewer
Funds, and Stormwater Fund. The Pavement fund is the limiting factor in the amount of pavement
maintenance that can take place each year. Adequate funding is available in the Stormwater, Water and
Sewer Funds.
a. Pavement Funding for 2022. The Pavement fund is receives resources form the pavement levy,
water tower leases and any allocated positive fund balances.
Funding Source Amount Remarks
Pavement Levy $850,000 2021 is $750K. Goal to fully fund pavement needs is $1M.
Water Tower Lease $130,000
Positive Fund Balance $200,000 This is an estimate based on past years.
$1,180,000
b. Pavement Fund Future. Currently the pavement fund as three funding sources; the Pavement
Levy, Water Tower telecom leases, and positive fund balances. The long term annual pavement need is
$1,050,000. The challenging in the short term is that there is approximately $8M of need in the next 5
years with approximately $ 5-6M in funding projected.
COUNCIL ACTION REQUESTED:
Discussion and direction on 2022 Road Maintenance Project
CITY OF ORONO MEMORANDUM
DATE: April 12, 2021
TO: Mayor and, City Council
FROM: Jeremy Barnhart, AICP, Community Development Director
RE: Density Tiers Discussion
In March, the City Council directed staff to review options to “shrink the ratios” of land use
densities, so that instead of residential densities of 20-25, 10-20, and 3-10, there are interim
increments.
Key issues shaping a solution include:
Adding incremental densities will require a Comprehensive Plan Amendment, which
must be approved by the Met Council.
Within 9 months, the zoning ordinance must be consistent with the land use categories.
The Met Council carefully reviews growth projection based on the lowest of the guided
densities.
Any parcels guided for density higher than 8 units per acre are considered ‘affordable’
and the city must provide 154 units of ‘affordable’ housing’ based on the lowest density.
The City must provide for 2,498 sewered households by 2030, and 2,785 households by
2040, an increase of 192 and 287 households, respectively over 2020 numbers.
The City must maintain 3.0 units per acre in the sewered areas.
Staff will verbally discuss options and expectations on Monday.
CITY OF ORONO MEMORANDUM
DATE: April 12, 2021
TO: City Council Members
FROM: City Engineer
RE: 2022 Street Maintenance Project
To: Mayor and City Council From: Ron Olson, Finance Director Date: January 11, 2021 Subject: Homeowner Improvement Areas
The City has received an email from the Ron Esau, the Secretary/Treasurer of the Orono
Oaks Homeowners Association (HOA) requesting that the City provide the funding
mechanism for the HOA to rehab Orono Oaks Drive. This funding could be through the
sale of bonds, or through the use of existing city funds. The City would be repaid
through special assessments levied on the homeowners of the association. This can be
done through the creation of a Homeowner Improvement Area (HIA ).
As indicated in the HOA’s request, the City has over 40 HOA’s within its borders. If the
City proceeds with the creation of an HIA for this neighborhood, it is likely that other
neighborhoods will request city financing for their roads. There are a number of
requirements involved in establishing an HIA. The attached Minnesota House Research
document highlights the process. Staff is looking for the Council’s input prior to
proceeding on this matter.
Exhibits:
1. Orono Oaks HOA Request
2. Minnesota House Research Memo – HIO’s
By Christopher Kleman, 651-296-8959
Housing Improvement
Areas
February 2020
What are housing improvement areas?
A housing improvement area (HIA) is a defined area in a city in which housing improvements in
condominium or townhome complexes may be financed with the assistance of the city, or the city’s
economic development authority (EDA) or housing and redevelopment authority (HRA).
Prior to 1996, cities needed special legislation to establish an HIA. In 1996, cities were granted the
authority under general law. The general law, codified in Minnesota Statutes, sections 428A.11 to
428A.21, sunsets June 30, 2028.
What improvements can be made in an HIA?
The improvements that can be made under this law include improvements to the common elements in a
condominium complex or townhome development. Examples include roofing, siding, landscaping,
roadways, and walkways.
How is an HIA established?
At property owners’ request. An HIA can only be established at the request (petition) of at least 50
percent of the owners of the housing units in the proposed area. If the petition is filed, then the city
prepares an ordinance that:
describes the area specifically;
states the basis for imposing fees and the number of years the fees will be imposed;
makes a finding that without the HIA, the proposed improvements could not be made; and
specifies if the city, the EDA, or HRA will implement the ordinance.
In addition, the city must fully disclose the public expenditures and financing for the projects, and
determine whether the association or the implementing agency will contract for the work.
Notice, public hearing, ordinance. Before adopting the ordinance, the city must hold a public hearing at
which the proposed improvements, affected housing units, and the exempt units are listed. Potentially
affected property owners may testify at the hearing.
Objection and appeal. Prior to the adoption of the ordinance or at the hearing, a property owner may
file a written objection with the city clerk to the imposition of a fee for the reason that the property will
not benefit from the improvements. The city must make a determination regarding the exclusion of the
property in the HIA within 60 days. Within 30 days after that determination is made, a property owner
may appeal the city’s decision to the district court.
The ordinance may be adopted within six months after the conclusion of the public hearing. If 45
percent or more of the affected residents file an objection, the HIA is not established.
Housing Improvement Areas
How are the improvements financed?
The city may finance the housing improvements by:
1)advancing funds available to the city and then recovering the costs by charging the property
owners fees; or
2)issuing bonds and then imposing fees to repay the bonds. The bonds are not included in the
city’s net debt and no election is required for their issuance.
In addition to adopting the ordinance establishing an HIA, the city must adopt a resolution imposing the
fees, and must provide public notice and hold a public hearing on the proposed resolution. Within six
months of the conclusion of the public hearing, the city may adopt the resolution.
Fees can be imposed on the basis of the tax capacity (value) of the housing unit, total square footage of
the housing unit, or a method determined by the city and specified in the resolution. Before a city uses
an alternative method to set fees, it must make a finding that the alternative basis is more fair and
reasonable.
The city, HRA, or EDA may collect the fees in the same manner as provided for the collection of property
taxes. The due dates, penalties, and interest applicable to property taxes apply to fees collected under
this authority.
What plans or reports are required?
Before the city imposes and collects the fee, the condominium or townhome association must develop a
long-term plan to maintain the complex. The plan must address operations, maintenance, and necessary
capital improvements of the common elements. It must identify financing for the projects. The
association must also submit its audited financial report to the city annually.
Are any other local units of government allowed to establish an HIA?
In 2014, the legislature passed a law authorizing the Ramsey County Housing and Redevelopment
Authority to exercise housing improvement district powers. This is the same authority granted to the
Dakota County Community Development Agency in 2013.
Minnesota House Research Department provides nonpartisan legislative, legal, and
information services to the Minnesota House of Representatives. This document
can be made available in alternative formats.
www.house.mn/hrd | 651-296-6753 | 600 State Office Building | St. Paul, MN 55155
Sept 2, 2020
I am the Secretary/Treasurer of a Homeowners Association here in Orono.
We are one the many HOA’s with the responsibility for the maintenance of our common area
street.
We are moving forward on an update to our street. Our timing is get the work done over the
next two years e.g. 2021 and 2022.
Our preliminary investigation and bids that we have solicited indicate that the costs associated
with the rehabilitation of our street will be quite sizable, in the range of $200,000 to $250,000.
These costs have grown quite dramatically over the years.
The HOA’s approach has been to assess the homeowners for the costs of the road once
contracted for. At today’s prices, the assessment on a per property basis is as much as $25,000.
The HOA did not take the approach to assess in advance of an anticipated street rehabilitation
project. Most of the homeowners were not owners at the time that this approach was
adopted.
Our request of the city is this: We believe that city has the ability to provide a bond for the
finance of the road improvement.
We propose that the city use that ability to get the funds necessary to capitalize the project.
The city would then assess our homeowners with their pro rata share of the road project over
ten years.
The guarantors of the bond will be the homeowners as well as the city through its ability to
attach assessments to the property.
The HOA will be relieved of the assessment problem and collection process thereto related.
Property transfers will be accommodated through regular property transaction mechanisms.
Full disclosure is maintained because of the public nature of the property assessment.
Collection problems will be non-existent because the responsibility for the assessments are
attached to the property. We will not set neighbor against neighbor over the collection of
assessments.
All costs of issuing the bond, legal matters, etc. (hopefully reasonable) would be borne by the
homeowners who benefit. There are nine such homeowners.
This model could be used by the over 40 homeowner associations who have a similar
responsibility.
We are of the opinion that this public/private partnership will benefit Orono (good quality spur
streets) as well as the specific citizens that live on the spur streets. We will not be forced to
compromise the quality of street maintenance because of budget constraints.
I am copying in Mayor Walsh as I have had a preliminary discussion with him in this matter. He
directed me to send this email of inquiry to you and to copy him on it.
Thank you for your consideration.
Agreement by homeowner at _________________________________________ to petition the
City of Orono to assist in enabling financing of the road project described above.
Signed_______________________________________
Dated________________________________________
CITY OF ORONO MEMORANDUM
DATE: April 12, 2021
TO: Mayor and City Council
FROM: Jeremy Barnhart, AICP, Community Development Director
RE: Navarre Parking Lot
Earlier this year, the Council awarded the contract for the 2021 street project, including
stormwater work, re-pavement, and striping of the Navarre Parking lot.
This parking lot represents a substantial city owned amenity in the heart of Navarre, and provides
a unique opportunity to address issues identified during informal conversations with business
owners, the Comprehensive Plan and the Navarre Area Plan, including:
Desire to increase the number of stalls,
Reduce high speed cut through traffic,
Add/ improve lighting,
Explore Community event space opportunities.
In 2016, the city recognized the potential to address some of these concerns, and completed a
survey of the parking lot property. Planning Staff recommends that portions of the parking lot
project be deferred until a plan, in consultation with area businesses and the Navarre
neighborhood, can be created.
Due to staffing levels in the Planning Department, staff would like to utilize Bolton and Menk to
complete the outreach/ planning for possible improvements to the parking lot. Staff has
requested a cost estimate for this work, and will provide that on Monday.
Attachments
Parking lot paving and striping plan
2016 history
B B B B B
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26'
26
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7
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46'
26'17'
2
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33
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6'
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18
'
1
6
'
R
NAVARRE MUNICIPAL PARKING LOT
CONSTRUCTION PLAN
FEETSCALE
0 25 50
HORZ.C3.01
NOTES:
1.1" MILL OVER PARKING LOT SURFACE WITH TAPER MILLING TO 2"
DEPTH WHERE TYING INTO ADJACENT PAVEMENT.
2.ALL STRIPING IS TO BE 4" SOLID WHITE STRIPING UNLESS
OTHERWISE IDENTIFIED.
3.ALL PARKING STALLS TO BE 18' X 9' UNLESS OTHERWISE IDENTIFIED
4.PARKING STRIPES ADJACENT TO GORE HATCH AREAS TO MATCH
THE COLOR OF THE GORE HATCHING.
5.SLOPE PARKING LOT TO DRAIN TO EXISTING STORM SEWER
LOCATIONS.
6.PARKING LOT SHALL BE COMPLETED IN TWO PHASES TO ALLOW
FOR USE OF LOT DURING CONSTRUCTION. PHASE 1, AS
DETERMINED BY THE CONTRACTOR, SHALL BE PAVED AND STRIPED
PRIOR TO PHASE 2 MILLING OPERATIONS.
C
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CSAH 15 / SHORELINE DR
LYRIC AVENUE SEE SHEET C2.03
3360 SHORELINE DRIVE3382 SHORELINE DRIVE3400 SHORELINE DRIVE3416 SHORELINE DRIVE
2385 SHADYWOOD RD
2377 SHADYWOOD RD
3422 LRYIC AVE3438 LRYIC AVE
3465 LRYIC AVE
INSTALL RISER RING OR ADJUST
CASTING PER SPECIFICATION AS
DIRECTED (TYP)
GORE HATCHING
TO BE 4" SY
GORE HATCHING
TO BE 4" SY
GORE HATCHING
TO BE 4" SY
4" SY STRIPE 8' FROM
BITUMINOUS EDGE
INSTALL RISER RING OR
ADJUST CASTING PER
SPECIFICATION AS DIRECTED
REMOVE EXISTING CASTING AND RINGS.
FURNISH & INSTALL CASTING TYPE
NEENAH R-2501-C OR APPROVED EQUAL
RECLAIM AREA
RECONSTRUCTION AREA
CONSTRUCTION LEGEND
MILL & OVERLAY AREA
CONCRETE DRIVEWAY
AGGREGATE SURFACING
FULL DEPTH PATCH AREA
DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
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DESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
R
2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
www.bolton-menk.comTOM E. DANIELSON
56116 2/16/2021
CITY OF ORONO, MINNESOTA
2021 STREET IMPROVEMENTS
TJH
DDS
TED
C13.121125
ADJUST GATE
VALVE (TYP)
INSTALL RISER RING OR ADJUST CASTING
PER SPECIFICATION AS DIRECTED
INSTALL RISER RING OR
ADJUST CASTING PER
SPECIFICATION AS DIRECTED
INSTALL RISER RING OR
ADJUST CASTING PER
SPECIFICATION AS DIRECTED
7
'
CONTRACTOR SHALL SUPPLY
TRAFFIC CONTROL AS REQUIRED
BY HENNEPIN COUNTY, INCLUDING
FLAGGERS (INCIDENTAL)
CONTRACTOR SHALL SUPPLY
TRAFFIC CONTROL AS REQUIRED
BY HENNEPIN COUNTY, INCLUDING
FLAGGERS (INCIDENTAL)
NORTHERN STALLS ALONG
TURF TO BE 16' X 9' (TYP)
REQUEST FOR COUNCIL ACTION
DATE: May 9, 2016
ITEM NO: 14
Department Approval: Administrator Reviewed: Agenda Section:
Name Jeremy Barnhart Planning
Title Community Development Director
Item Description: Navarre Parking Lot Improvements
Application Summary
The Navarre Parking lot is in need of maintenance, including patch filling, seal coating and
restriping. Further, the efficiency of the lot has been questioned due to its evolution over time
and its irregular boundaries. Staff has received complaints of poor lighting, cut through traffic,
and the lack of parking spaces. The Navarre event last fall highlighted the need for an attractive
gathering space for the community for farmers markets, open air sales, and other events.
It seems appropriate to review the functionality of the parking lot prior to seal coating and
restriping. The development of a master plan, which may include expansion, lighting,
landscaping, power, and revised circulation would address the immediate issues such as safety,
while providing a framework of projects to be completed over time, as budget allows. It is
anticipated that City investment in the area will facilitate private investment in adjacent parcels.
A first step in this review is the preparation of a survey. The city has not surveyed the property
in all the years we have owned it. Staff has requested and received two quotes for the survey:
Gronberg and Associates: $3,000 (no trees surveyed)
Bolton and Menk: $6,500 (no trees surveyed)
The funds would come from either the contingency account or street fund. The Council may
elect to budget for the survey, delaying the project to 2017. The current balance of the
contingency account is $39,000.
Staff would facilitate the development of the plan with the cooperation of the adjacent businesses
and the Navarre Community Initiative.
Action Requested:
Authorize, by motion, Gronberg and Associates to complete a survey for the Navarre Parking lot
and related parcels with the funds coming from the contingency account.
List of Exhibits:
Exhibit A. GIS based parking lot boundary
Navarre Parking lot (2016)
Goals of improvement
A. Maximize the number of parking spaces
B. Expand parking lot
C. Repair damaged and hard to maintain paved surfaces
D. Introduce design
Lighting (safety)
Pedestrian mobility/ safety
Shared trash and collection locations
Landscaping/ green spaces
Remove unnecessary paving
E. Review regulatory signage
Lighting expanded in 2000 ($32,000 for 9 lights, 9 poles, cabinet, etc.)
Unknown number of spaces
117 spaces aerial photo
129 in 2005 parking study
25 spaces shared with park and ride
6 - shared with Three rivers