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Home My WebLink About11-23-2020 Council PacketAgenda Council Meeting Monday, November 23, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1.City Council Meeting Minutes of November 9, 2020 2.Council Work Session Minutes of November 9, 2020 3.Claims/Bills 4.2019 Transfer – Pavement Management 5.Approval of Proposed 2021 Official Meetings Calendar 6.Approval of Proposed Council Liaison to Planning Commission Meetings in 2021 7.Approval of Annual Liquor Licenses 8.Approval of Rental License 9.Approval of Resolution Designating Polling Locations for 2021 10.Approval of Recording Secretary Service Agreement – TimeSaver Off Site Secretarial 11.2021 Public Works Plan 12.Bederwood Park Project Final Pay Request 13.Hennepin County Assessment Services Agreement Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Finance Director Report 14. Third Quarter Financial Report Mayor/Council Report City Administrator Report 15. Approval of the Professional Agreement for City Engineering Services City Attorney Report 16. Second Amendment Dedicated City Adjournment Agenda Council Meeting Monday, November 23, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us Upcoming Events 2020 11-26-20 Official Holiday, City Offices Closed 11-27-20 Official Holiday, City Offices Closed 12-07-20 Truth in Taxation Meeting, Monday, 6:00 p.m. 12-07-20 City Council Meeting, Monday, 6:00 p.m. 12-24-20 Official Holiday, City Offices Closed 12-25-20 Official Holiday, City Offices Closed MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 15 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, Aaron Printup and Victoria Seals. Representing Staff were City Attorney Soren Mattick, Public Works Director/City Engineer Adam Edwards, Community Development Director Jeremy Barnhart, and City Administrator Dustin Rief, Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. City Council Meeting Minutes of October 26, 2020 2. Council Work Session Minutes of October 26, 2020 3. Special City Council Meeting Minutes of October 16, 2020 4. Claims/Bills 5. Approve Tobacco License for C-Store Gas Station 6. Carman Bay LID Assessment Johnson noted it is $36,000 to treat the weeds, and the City is paying the Lake Minnetonka Conservation District, yet the residents have to find their own way and raise their own taxes $33,000. 7. Approval to Accept Donation for Big Island Park 8. Public Works Maintenance Worker Appointment 9. Shadywood Villas – Formal Acceptance Public Water and Sanitary Sewer – Resolution 10. Willow Bay Sanctuary – Formal Acceptance Public Water and Sanitary Sewer – Resolution 11. Authorization to Accept William Persell Resignation This item was removed from the Consent Agenda 12. LA20-000051 – NIH Homes, Request for Alley Vacation – Resolution 13. LA20-000059 – Hendel Homes o/b/o Casey Webber & Sydney Anderson, 1775 Fox Street, CUP – Resolution 14. LA20-000064 – John Kraemer & Sons, 320 Woodhill Road, Plumbing CUP, Guest House CUP – Resolution 15. LA20-000065 – Gonyea Transformations, 140 Kintyre Lane, CUP, Resolution MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 15 16. LA20-000066 – Marty Sarenpa, 1101 North Arm Drive, Variance, Resolution 17. LA20-000067 – Alethea Sadowski o/b/o Roger and Nancy McCabe, 1265 Shoreline Drive, Variance – Resolution Crosby asked to add Items No. 22 Authorize for Advertisement, RFP for Building Services, with changes discussed during the work session; No. 23 Health Insurance Approval; No. 24 Long Lake Fire SCBA Capital Purchase; and No. 25 Closed Session to Discuss Union Negotiations for Local 12 and Local 49. Crosby moved, Seals seconded, to approve the Agenda and the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS The Fire Chief noted the Fire Fighters really appreciate all the support that Orono Council gives them and thanked the Council. PUBLIC WORKS DIRECTOR/CITY ENGINEER REPORT 18. BIG ISLAND PARK AMERICANS WITH DISABILITIES ACT (ADA) TRAIL PROJECT (19-033) – CHANGE ORDER Edwards noted construction is underway on Phase 1 of the project and putting in the ADA Accessible trails. Pre-construction hurdles have finally been passed which included a huge amount of archaeology work and some other permitting work. The other bit of good news is the latest bonding bill at the State level where $300,000 was allocated to improvements at the Big Island Park. Today Staff is looking for approval of a change order, partly because the bonding bill dollars will be available in the new year – they are proposing to bring back to the project the picnic shelter and things along with the shelter on the southern end of the park. He noted there is also a request from the consulting engineering firm for additional funding for the archaeology and construction management that was required to oversee the change order for the shelter. Walsh noted the total of $717,000 and the project costs $513,000; what is still missing out of the $513,000 and needs to be put back in is the second bathroom by the shelter up on the hill. He said the conversation was always which bathroom to put in first, and they chose to pick the one by the visitor center; the additional bathroom would be another $100,000 which brings the total to $613,000 and there will be some other soft costs. Walsh’s recommendation after working on this and securing the additional $300,000 is to roll all the dollars and put the second bathroom in place as they will not go back in two years and redo this project, rather it will be a one-time hit. They have also talked about putting in a Veterans Memorial marker by the visitor center and he suggests using whatever extra dollars that are left at the end of the project to put towards the memorial. Printup said the state bond funding of $300,000 is the first time in a long time that the regional asset, which is Lake Minnetonka and the Big Island Park has state bond money and he applauds that and said it was a really good move that the Mayor did. However, historically Printup has not voted for money to go out to Big Island, so while he applauds it, he will not be supporting this because of problems in the past MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 15 and all of the money that has gone out there. He does think it is important to note that the bonding bill passed and is a huge deal, the first time in decades that any state money has gone out there for a regional asset…not just an Orono asset. Walsh said he thinks the state realized it was a regional asset. In the past when there were bathrooms out there, the public would go out, steam ships would go out, but they couldn’t drop 30 people off for an hour to walk around without bathrooms. He said the schools would go out to learn about nature and the history of Big Island, but that had to stop, also, without bathroom facilities. Walsh noted this will bring all the trails to ADA compliance for the Veterans and any disabled people, as well as children and adults. He stated it is a very exciting project and has been in the press on Channel 5 with Kevin Dolan, who has committed to come out in the spring to do another view of the project and let the public know. Walsh said people may not realize how much history the island has, going back a couple hundred years. Donors also raised and committed personal funds of $70,000 for the project and there was a matching grant from the DNR. Many public agencies and private people helped make the project happen. Seals asked what the restrictions are on the $300,000 and are there timelines for the money to be spent. Edwards said they do not have the exact rules for the bonding funds yet; in the bonding bill, it fell under the Department of Employment and Economic Development. The department has contacted the City and is putting together a packet of the rules. The funding will be available starting in 2021 and is available specifically for the Big Island Park as was written in to the bonding bill. Details still need to be worked out regarding the funding and noted the money will come via reimbursement – the City will have had to spend the money and show proof with receipts. Seals said she is very supportive of Big Island, but has become slightly cautious in how they spend their money out there. She noted she would rather do a phased approach and see how it goes with one bathroom as they have had it blow up before, which is why she asked about the timelines. She does not think rushing things is a great plan. Edwards said typically bonding bills are a two-year, although they may have a third year. He clarified he is proposing the change order to still include only the original/first bathroom. In the change order, he is asking to put back in the shelter, picnic tables, although they could put a second vault toilet in as a change order (in addition to the current change order). He stated the Big Island Legacy group and the Parks Commission have some aspirations for things they would like to see at the island with the state funding, one of which is the second bathroom, and also an extension to the accessible trail to go north. He noted they have some donations for sitting stones and other things for the area that are being installed. They are also looking at some barrier work on the island with an eye to deterring snowmobile and winter vehicular traffic that goes up in to the park at times. Seals noted in speaking to some residents, it is a bear to manage this island and asked what the City has in place to manage it. As they add more things, there is more maintenance and she is more concerned with taking care of all of the extra things. Seals said she would rather table it and come up with a plan that is phased and she is not sold on the second bathroom or the shelter. She is sold on extending the ADA trail because if she thinks about the Veterans, she can buy into that all day long. She also likes the idea of signage that tells the history of the island. Seals said it is an island in the middle of the lake so it is already limited as to who can access it; it is already a privileged area. She thinks there is not a rush in making a decision on it from her perspective. She noted she is a no tonight on the proposal the way it sits. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 15 Johnson said the City already has the match for the DNR money, the $200,000 they received from the DNR. Edwards clarified the City did not realize the entire match. He noted one thing the DNR money does is to help get them to the match on the shelter; he stated a month ago the DNR was very upset with Orono that they were not building the shelter as part of the project, to the point that they were re-looking at the grant the DNR had provided, as they considered that a key portion of the project. He recommends getting the shelter back in to keep all the grant money available to the City. He said having a shelter of some kind for school groups and others is a positive thing, and there are people who go out and picnic so having those picnic tables for people to enjoy is a benefit. Edwards also noted two of the four picnic tables are accessible for wheelchairs and in line with the City’s promise to the Veterans over the last few years. Seals asked if they add the shelter back in, does that make the DNR grant match whole. Edwards replied yes. Seals said that would be the only change outside of the Bolton Lake things on the line items they did not realize that they would technically need to do. She noted this project has incredible “creep,” even at the first bow the City had to pay more than they had intended, so it is not that the residents of Orono have not dipped deeper into their pockets and that is why she is a little cautious on this; $100,000 becomes $300,000, becomes $500,000, becomes $700,000 and there are 20-plus other parks. Edwards said the biggest cost “creep” in this project is that it is a listed site with the State Historic Preservation Office so there is lots of archaeology to be done, and also it is a remote island so the City can be held hostage by the ability to get to the island and get bulk items out to the project site by barge operators. These two things have been driving costs. Johnson agrees with Mayor Walsh, that they should do it and do it right. They have already committed to doing the project and he is favorable in moving ahead and getting it all done at one time. Crosby likes the idea of getting the second bathroom in, as the land area and doing both at once would make sense. As far as Edwards’ point on the picnic tables, if they are entwined with the DNR grant, that is also an area they should move forward on. Richie Anderson, 3205 Crystal Bay Road, said Seals made a good point. He is able to go out to the island because he has a boat; other people in Orono without boats cannot get out there. It is similar to the LID, the only people that pay for the LID are those that are affected by the LID. He loves Big Island and it is beautiful and is good enough as far as he is concerned, although it is not his decision. He said if all the boat owners in Orono, Wayzata, or anyone else who uses it, they can fund it just like the LID. Mayor Walsh appreciates those comments but thinks that is why they have $500,000 in bonding and grant money from the state so it is a public/private partnership. Johnson moved, Crosby seconded to approve Big Island Park Americans with Disabilities Act (ADA) Trail Project (19-033) – Change Order. VOTE: Ayes 3 (Crosby, Johnson, Walsh), Nays 2 (Printup and Seals). MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 15 19. SMITH AVENUE TRAIL MARKING Edwards said the purpose of this action is to gain clarity on Council direction on the marking of the public access on the Smith Avenue right-of-way on the Luce Line. As part of the 2020 road construction project, Orono added a cul-de-sac at the end of Smith Avenue and added a gravel trail access from the end of Smith Avenue through the right-of-way and links to the Luce Line. Staff believes that access should be marked as it is public, and proposes marking with the standard 4x4 posts which are about 42 inches tall with an inset describing any restrictions and the fact that the access is public. Staff is not proposing any other kind of signage at the trail access as it is a residential community access point. As they were about to input the markers, a neighboring resident informed them there is an agreement with the City that the access would not be marked. At Staff level, there is no knowledge of that; contradicting that, there is direction from the City Council guiding Staff to mark the access. Staff is looking for guidance on whether they are marking the access or not. He told the abutting residents Staff is not proposing putting in a class 3 barricade, a big park sign, or any markers that would direct people outside of the community in to that location. He showed an example of the insets and noted it would be a simple, small sign denoting the access point. Walsh asked if it is possible to get a skinnier or possibly metal post that is not quite as obtrusive. He remembers the discussion about the trail and does not think it was the neighbors’ intent to have it advertised; rather it was to identify the private property versus the trail. Edwards noted the main reason the City went with a 4x4 post is because is it more aesthetically pleasing. Walsh said the neighbor did not want anything put in, however the City has to because it is a public trail. Johnson clarified that this is a trail going through City property. Edwards replied yes, the trail is from the City right-of-way. Johnson said he is shocked that is has to come to the City Council and he would just do what is normally done and put the two posts in. Walsh said the Council gave the guidance so in order to do it the Council would have to change the guidance. He thinks the neighbor was surprised when the City came to put them in because he did not think there would be any signage and Walsh is not sure how that came to pass. Rief said it was part of the original motion which is why Staff had to bring it back to the Council. Crosby asked on similar trails which post they are using. Edwards answered a 4x4 post. Crosby thinks they should be consistent and use the same post. Johnson agreed. Johnson moved, Crosby seconded, to approve the 4x4 post signage at the Smith Avenue Trail Marking. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 15 PLANNING DEPARTMENT REPORT 20. LA20-000022 – RANDY HAAPALA, HNH HOMES O/B/O WILLIAM & KATHLEEN WANNER, 1095 FERNDALE RD WEST, VARIANCES AND CUPS Rick Storlien, representing HNH Homes, was present. Staff presented a summary packet of information, noting the property has a history where variances were granted, renewed and expired due to inactivity. The current owners plan to proceed with construction of their home and are currently requesting similar approvals as received in the past. Current plans reflect less hardcover in the 75 foot setback and structure in the average lakeshore setback than have received variances for in the past. Staff recommends approval of the plan with the exception of the variance to permit the lessened elevation bench around the home. Walsh asked what the Council had previously approved regarding this property. Curtis noted a number of house plans have been approved for this property and this is the first plan that has gone as far as developing flood plain mitigation for watershed permitting. The previous plans were a further encroachment in to the lakeshore setback with hardcover and the home. This plan is the most compliant of the plans they have seen. Walsh said it is an improvement and they just have not been this far from a flood plain management issue. Rick Storlien with RDS architects is at the meeting on behalf of Randy Haapala from HNH Homes. He noted a letter sent and it is his understanding the FEMA requires a 32.5, and that was the discrepancy in the document, for an escape route from the home at each exit point to get to safe ground. He said they do have that within the exit areas. He noted three minimal encroachments in to the 15 foot setback to the 31.5 elevation, and on the west it is an open porch rather than finished house; the north encroachment is a garage; the east side is a bump out on the master bedroom suite. Minimum floor elevation is even further above that benchmark currently, so under the house there is not any real encroachment as far as potential for flood waters. Walsh asked what would be the practical difficulty in complying with the whole bench. Mr. Storlien said they have been going back and forth with the Watershed District, and noted the storage capacity of the two storm water retention ponds are basically limited to area – they cannot go any deeper because of lake elevations – so typically the pond would be one foot deeper and they would be fine as they could make the pond a little smaller. They are trying to balance between those two issues and maintain drainage-ways on either side of the home which are the two encroachments to the left and right. He noted they could potentially meet the 15 feet, but will have to go back to the civil engineer and see if there is any way to make the ponds larger in surface area to accommodate the required elevation. He said it would most likely require grading on the lakeside of the home to achieve, and they are trying to avoid that. Walsh said the practical difficulty is if they cannot make the pond bigger, then there is nothing they can do to fix that piece of it. Mr. Storlien replied that is correct. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 15 Walsh said, however, they do not know that. Mr. Storlien said they have had the discussion and it was their decision to submit it this way to see what shakes out. Walsh asked how relevant is it that the Applicant cannot make the pond bigger…is it the end of the world that the line must be where it is and asked the impact of that. Curtis replied the 15 foot buffer is a requirement for the flood plain regulations and the City has varied it in the past, particularly on Baldur Park where it is impossible to reach that bench when elevating the home. It has been a variance the City has granted in the past. This lot is just wider than those properties; it is a very low area and is impacted by the flood plain. Walsh said he could see that as a general practical difficulty. Johnson said it seems like the Applicant should know that about the pond before asking. Walsh does not know how they solve the problem to the left and right of the house. Mr. Storlien said potentially, if the ponds can get wider, they can get shorter. The issue they run into is grading from the elevation of the pond level up to the driveway becomes steeper which then causes problems for lawn maintenance. Walsh said the best thing to do may be to table this, go find the answer, and see what the palatability of doing that is. Curtis said it makes sense, and there is another jurisdiction involved with the modification to the plan and running it through their process again. She noted it is a Staff process, so it can be done quickly, but she thinks it is reasonable. Motion by Johnson, seconded by Seals, to table LA20-000022 – Randy Haapala, HNH Homes o/b/o William & Kathleen Wanner, 1095 Ferndale Rd West, Variances and CUPs. VOTE: Ayes 5, Nays 0. 21. DISCUSSION RELATED TO A POTENTIAL TEXT AMENDMENT RELATED TO RESIDENTIAL DOCK USE AND CERTAIN EXCEPTIONS Barnhart said in the course of enforcing the dock regulations as they do by complaint, Staff has learned that in this particular instance, non-resident users lived in the neighborhood nearby and were using the dock for the subject property. These residents contacted the Mayor, who seemed to recall some history with an exception discussion. Staff looked in to the history and in 2011-2012, the City Council looked at the regulations as they applied to dock usage and ultimately they landed on current code/regulation. Does the Council want to entertain the change to the code and if so, is there anything particular they would like to see and then can come back and go through the process to make those changes. Walsh said the discussion is not unknown people coming and renting docks, as the City does not allow that; the issue now is a neighbor complaining about another neighbor, as someone across the street who is friends with someone on the water and has allowed them to put their boat there, or maybe more than one. The Council is dealing with neighbors complaining about neighbors trying to do neighborly things for MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 15 their friends across the street. He said is the relevant exception 1,000 feet or 100 feet and if so 100 feet from what. He stated he does not want to pit neighbors against other neighbors and call them in, whether it is tall grass or dead trees. The City has had the discussion before – if people want to be neighborly – noting the City is more worried about people coming in from the outside, and they do not want that. Walsh asked if any of the neighbors present would like to speak. Johnson asked Barnhart if it was a non-resident user. Barnhart answered they are not on the lake. Johnson clarified that it is a resident of Orono, but not on the lake. Kris Rudd, 601 Park Lane, was at the meeting with her mother-in-law Kathy Rudd, 607 Park Lane, who received the letter. The two people that keep their boats there are the Melanders at 550 Park Lane and the Gambonis at 630 Park Lane. She noted the people at 630 Park Lane have kept a boat at Kathy Rudd’s home for 30-40 years, encompassing at least five previous owners. Since the Rudds have gotten older, they do not keep a boat on their dock anymore, which is how the Melanders, who live in the neighborhood, ended up putting a boat there. Printup clarified it is not rented. Ms. Rudd replied that is correct. Printup said it has been going on a long time, and all of a sudden, the spotlight was just put on this. Crosby asked if Ms. Rudd is renting it. Ms. Rudd replied that is correct, they do not receive any money for it. She said they are in a very tight- knit neighborhood and appreciates why things were changed as they do not want new people coming in, parking is always an issue and they all work together to work things out. To hear that a neighbor complained about this is very unnerving to the residents. Crosby noted Park Lane is a very small street. He noted the spirit of the rule was short-term rentals as people want to know who is in their neighborhood. Obviously, in this situation, they know their neighbors so that is solved. Ms. Rudd added it does not create a parking issue. Crosby agreed and said he would not be opposed to making an exception to the rule, as the spirit of the rule is that they want to be accountable to the people that are the neighbors. If this woman is allowing her neighbor to have that boat-slip there is accountability, so he would not be concerned. Walsh said basically they got a letter from the City Prosecutor saying they would be prosecuted. Ms. Rudd said everything that happened last year and the year before, they do not want it to come to litigation. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 15 Crosby noted it is just like short-term rentals; they do not want just anyone coming in to the neighborhood, they want accountability as they have to protect the neighbors that live there. He thinks they need to come up with something reasonable that can accommodate this. Walsh said he does not think they are here to make a decision about what that is today; rather it is more giving a direction of where the Council would like to see it go and then allow it to go through the process. Printup noted over the years there has been a lot of information on these subjects which may be painful to read through. Johnson noted he is not in support because it is such a slippery slope. He said it also puts a cap on the amount of activity for abutting property owners that occurs at the dock. Every time they introduce another party that has right and access, there is a certain amount of distraction that goes with it. He said it sounds like the neighbors get along, but there was a complaint. Unfortunately, in Orono, they do not go around enforcing the ordinances, they “make” neighbors tattle on neighbors, as that is how they are set up. He said he does not agree with that either. Somebody is not okay with this, and that neighbor had a right to say it is in violation of the code. He noted the Rudds seem like very nice and very respectful people, and he is not saying otherwise, however the City Council cannot base their decisions on that neighborhood. Rather, they must do it over the whole of the city. They cannot have the same expectations of respect that this neighborhood has across the whole city. He does not see a path where they can soften it up and still protect the property rights without all neighbors having to tattle on neighbors because of a code violation. Based on what he knows right now, he would not be in favor. He noted he thinks there is something in there that allowed neighbors to be there for 72 hours. Barnhart responded that was one of the exceptions considered in 2012. Ms. Rudd said it is not about bringing more boats to the area, but that the neighbors across the street have always kept a boat there and her in-laws have always kept a boat there. Now, her in-laws do not keep a boat there, but Melanders do. Johnson realizes for this specific situation it is a pattern. However, this affects all of Orono residents with a variety of different types of lakeshore, densities, and respect, so it needs to be a consideration. Walsh said Johnson is most likely referring to all the extra traffic at the dock for the neighboring property owners. Crosby said if the person is not using their dock-slip, and they allow a close neighbor to have a boat there, it does not affect that neighborhood. The dock owner is simply giving that right to a neighbor. He thinks the intention on the dock rental was to keep people away from outside. He thinks there should be a further discussion or they should table it to get more into the weeds on it. He is still okay with it. Walsh clarified he did not say he was or was not. Crosby noted his neighbor next door does not have a dock in the water. If they put a dock in and allowed a close-by neighbor to use their slip, it is like 6-of-1, half-dozen-of-the-other. The bottom line is if the neighbor wanted a dock and boat, they could. They are not adding an extra boat. He stated in that case, it would make sense because then everyone is infringing upon the neighbors next door. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 15 Printup said it is a slippery slope. All of a sudden the neighbor becomes a neighbor from 5 cities eastward and then it gets in to boat registration and proving it, then it gets in to the 72 hour rule. All of the material is out there and it sounds like Barnhart and Attorney Mattick will have the privilege of sifting through it. He noted he does not mean to make a joke or mockery of it, but rather it is seeing it a hundred times sideways. He is okay with other members reading the material and coming up with an informed opinion. He said it sounds reasonable in this situation, but then what happens across town when it is a wider street in a more dense neighborhood and all of a sudden there are more boats. Johnson stated there is also little capacity to enforce it. Printup said unfortunately, the spotlight was put on this situation and here they are because someone was upset and that is how neighborhood fights start. He said if they find out, please don’t get into any kind of squabbles. Mr. Melander said the Rudds have the ability to have two boats, and that is all there is going to be. Either it will be their boats or someone else’s boats so he does not see that it should affect the neighbors. Johnson said if those boats are registered in the property owners’ name… Mr. Melander stated those are their two boats, and if the Rudds have the right to have two boats, it is not like they are creating more boat traffic. In 2012, the Council invented the wheel, outlined it with 1,000 feet and it was voted down. He said they are looking for the Council to take the 2012 proposal and voting yes or no. Jackie Gamboni lives across the street from Kathy and Dick Rudd and they walk to and from their boat because their house does not own the lakeshore that adjoins their property to the lake. To Matt’s point and the concerns about disturbances, disruptions, and people being unruly, she thinks that is up to the property owners’ discretion. She noted both families park their boats there, walk to and from the boats, and are not out late at night partying or doing anything crazy. Rather, it is just using their boats during the afternoon hours and they are very respectful. Johnson noted that is his point, these are people who are doing things as well as they can, yet somebody does not like it so a complaint came in. He said imagine what happens when they spread it across the whole city and that is what he thinks they must keep in mind. Ms. Gamboni asked if the complaint could have come in with concern that the Rudds were renting the dock slip without knowledge of the circumstances. Johnson said he does not have an opinion on that, but the sky is the limit – someone could have not liked how they looked…he just does not know. Ms. Gamboni noted they got a new boat and perhaps the neighbor who complained did not know who it was and raised a flag. Crosby said in talking about code enforcement, sometimes these are codes the Council cannot cut teeth into or do not proactively go out and look for violations, as no one would ever rest. He thinks this is something the Council should look at deeper. It is understandable from a neighbor’s perspective and knowing who is there for the safety of the neighbors. Regarding the short-term rental deal, it was MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 15 affecting direct neighbors, noting people were allowed to rent out their homes for two weeks but then there would be a bachelor party and there were clowns hitting on somebody’s daughter. He said the spirit of the rule was not to have a negative effect on neighbors. If Ms. Rudd is not using her boat slip and wants to allow the neighbor to use it for nothing, it is not adding boats. This does not infringe upon that neighborhood. Walsh agrees, but said to everyone else’s point, it is a slippery slope and there are enough loopholes. He knows of one woman who rented to someone that does not live nearby and wrote a lease saying that the person rents here and they shared title on the boat so they could dock. He noted they found a way to do it, it was just more hoops to jump through. He said he wants those neighbors to be able to enjoy the lake as they live in Orono across the street, and it is sad enough that someone had to complain anonymously. Crosby asked how long the neighbors have had their boat at the Rudd’s dock. Mr. Melander replied he has had his there for seven years. Ms. Gamboni said their boat has been there for four years. Ms. Rudd pointed out the five owners before them, as well. Crosby clarified there has been no compensation. Ms. Rudd replied no. Walsh thanked them for coming in and said he appreciates it. Richie Anderson, 3205 Crystal Bay Road, made some clarifications and said the 1,000 feet was never adopted; the 72 hours was adopted. Barnhart clarified it was not adopted; rather it was recommended by the Planning Commission but was not adopted. Mr. Anderson noted the easiest way to get around it is to put the boats in the property owners’ name. There is a liability issue that is taken away, and the person that is anonymous and complained, obviously complained for a reason. He noted they are not hearing that side of the story. He asked what the claim was. Walsh replied it was that the Rudd’s were renting out to…he could not recall exactly. Mr. Anderson said if his neighbor put a 30-foot piece of crap Wellcraft from a guy behind, he would be upset. He noted he thinks the Council would have an issue if that was the case. Johnson noted there are disrespectful people that come in. Mr. Anderson said it is simple, just like the lady that beat the City in court by putting the boat that she was renting into… Walsh noted she did not beat the City in court; rather, she complied with the regulations. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 15 Mr. Anderson said how can these people even comply with the regulations as they do not even have to entertain the gymnastics that was done in 2012. Walsh replied it is because they are considerate Councilmembers. Mr. Anderson said there are five marinas in this town and the reason he complained last time is because the issue came up about being able to rent dock slips. He said he did not have a pot to piss in in 2012 so he was vehemently against that. He noted this will not affect him one way, shape, or another, except that he does not want a neighbor renting to someone 1,000 feet away who could be a short-term rental guy, and they do not know who he is, but perhaps they have a pedophile coming down on the street. Walsh noted they spoke about that in the past and that is the reason… Mr. Anderson said a short-term rental 1,000 feet from a rental… Walsh replied they were not contemplating 1,000 feet, they were contemplating any feet. Mr. Anderson noted it says 1,000 feet. Walsh noted that is just showing what was back in 2012. Mr. Anderson said he would see them at the Planning Commission. Walsh stated he does not think there is anything going to the Planning Commission right now. Barnhart asked if there is any recommendation to make any changes. Walsh replied they had a good conversation about the issues and there are ways of complying, but they need to get in touch with Barnhart to find out what those ways are, to keep from being in any legal jeopardy moving forward. Printup said perhaps they can send out the minutes from tonight’s meeting so the Councilmembers can see what is being talked about. 22. AUTHORIZE FOR ADVERTISEMENT, RFP FOR BUILDING SERVICES MAYOR/COUNCIL REPORT Seals said her note to Staff is that Council has asked Staff to look at health insurance since she has started here (4 years). She asks that next time Council gives a recommendation, rather than waiting 4 years because the City and Staff took increases every year that probably did not need to happen. She is happy. Johnson noted this is the same carrier. Seals replied yes, and she remembers the conversations that the Council was so afraid…she feels like they get pushed back on so many of these things where they ask Staff just to “look” at it, and yet again, this is one that proved going out to the free market and not being set in their ways actually benefitted the City and benefitted all of “you guys.” She noted Staff only hurt themselves if she is being quite honest; had MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 15 they looked at if 4 years ago, they could have been saving money back then because it looks like a pretty decent deal for them. Printup said it is probably annoying, but they constantly bird-dog these things because they see a bigger picture that needs exploring. He believes there are probably more examples, and thanked Seals for bringing it up and said he seconds that. Seals is not trying to be a jerk to rub it in, but she feels like when the end result actually benefits everybody, they need to be honest and ask why they didn’t look into it sooner; especially when it was recommended out of the gates. Crosby noted “nobody wants your I-told-you-so.” Seals replied she will accept the I-told-you-so when it benefits her. If it will save money, she thanks them. Printup noted on consent agenda the Long Lake Fire CBA Equipment and he thinks that is really good. He thanked Seals and the Council for pushing that and they received it. Johnson noted Veterans Day is coming up the following Wednesday and said Happy Veterans Day to all the Vets. Crosby said congratulations to Victoria Seals and Dennis Walsh for their re-elections. Seals and Walsh congratulated Crosby for his re-election. Crosby stated his thoughts are to the Veterans and how much they are appreciated. He said if there is anything they can do, buy them lunch, say thank you, or something of recognition. He asked to bring up discussion for the next work session and then bring to a Council meeting, making Orono a sanctuary City for the second amendment. If there is some way they can articulate properly that legal firearm owners will always have the right to bear arms in the City of Orono, or something of that nature, is a discussion he wants to start moving forward. He does not want to watch their rights being taken away as time goes on. Mayor Walsh said absolutely. Crosby said those are big concerns: freedom of speech, liberty, there has been a lot of censorship out there and it is getting a little scary. Mayor Walsh said to follow up on that point, they just had an election and there is a lot going on and he is glad everyone got out to vote. He wants to let everyone know that they do have a Constitution and a republic that has been very thought-through, and the constitution may not be under more stress than it is right now going forward; however, the Constitution is there for a reason and there will probably be many things that need to play out. The Supreme Court may get involved, the legislatures of many states may get involved, defining who electors are and who they can go to, but it will be a great case study in watching how the Constitution works. He said people may think of it as a lot of chaos but there is a great document in the Declaration of Independence and people will watch it work its magic one way or the other; no one should be afraid of counting the votes because whoever wins, if there is transparency, will MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 15 have won. Then we can all live with that, but no one should be afraid of counting the votes. He stated no one should declare early until all the votes are counted, and let the process work, because it will work. It may just look ugly but there is a process for a reason, because this is not a banana republic – and we will not let ourselves become a banana republic. Crosby stated no matter what happens in this election, whether people agree with the outcome or disagree, everyone can hopefully agree to be peaceful and respectful to each other and come together as one nation of people. Everyone must understand that both candidates that ran for office. He said “most of us do not know them and they do not know us,” so to divide each other over a Presidential election is not a good idea. He asked everyone to be kind to each other and agrees with Walsh, the Declaration of Independence and Constitution must be followed; we must have free elections, transparent elections, and we will let this play out. Walsh noted it will take weeks and remembered back to Georg Bush and Al Gore, it took 36 days. Crosby would not be surprised if it takes a couple of months. Walsh said they will let it play out, watch it and learn from it. This will be a case study of how the Constitution works and how it works well. If there are strands of hair that put chinks in the armor, the Country will figure out what that is, also. Printup said it is a beautiful document. CITY ADMINISTRATOR REPORT Rief noted there was an incident in the upgrade process today and the glass was shattered. He noted the cardboard is not the upgrade; they were doing an upgrade to the locks and perhaps there was a slip which nicked the glass and it spider-webbed. Rief noted they will be closed on Wednesday, November 11, 2020 for Veterans Day and reminded everyone that on Friday at 9:00 a.m. they have a Council Meeting for canvassing of the ballots. He noted they only need three Councilmembers to make a quorum and they can do it via Zoom. 23. Health Insurance Approval 24. Long Lake Fire SCBA Capital Purchase 25. Cares Act Allocation CITY ATTORNEY REPORT CLOSED SESSION Motion by Walsh, seconded by Crosby to adjourn the meeting at 7:24 p.m. and go into a Closed Session to Discuss Union Negotiations for Local 12 and Local 49. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, November 9, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 15 ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Orono City Council Work Session Minutes Monday, November 9, 2020 Council Chambers 5:00 p.m. PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals, Aaron Printup and Matt Johnson. Staff members present were City Administrator Dustin Rief, Police Chief Correy Farniok, Public Works Director/City Engineer Adam Edwards, Community Development Director Jeremy Barnhart, and City Clerk Anna Carlson. 1. COVID-19 Update Police Chief Correy Farniok gave an update about the COVID-19 pandemic, the uptick in numbers, and what that means for enforcement. The Police Department will plan to educate people rather than enforce with violations. 2. Update on Text Amendments Community Development Director Jeremy Barnhart presented the Council with a list of ordinance amendments. Staff is looking for input from Council about priority of the list shown. The order presented is not shown in order of priority. There was discussion about taking care of the smaller amendments first and then moving onto the larger next. The Council would like the Community Development Director to recommend the changes as needed. 3. Building Inspection Services RFP Discussion Council Member Matt Johnson noted that the reason for bringing this to the Work Session was to give the Council a closer in-depth look at the RFP for Building Inspection Services. Johnson shared concerns about the RFP document that could result in a limited amount of responses or bids for service. Johnson noted that staff had shared concerns about Metro West Inspections possibly not bidding which could lead to further issues down the road. Johnson noted that we were putting components in the RFP as well as lacking important information that may rule out a lot of possible offers. Johnson mentioned that the committee has reviewed the RFP and made it more conducive for bidders. Mayor Dennis Walsh mentioned that now we should take a look at it revise it as needed or if needed and bring it forward to publish for bids. Community Development Director Jeremy Barnhart mentioned the original RFP was based on the Building Official Job Description. He discussed some of the newer components in the latest version of the RFP which have been modified or are now optional services to be provided. Walsh noted that he and Johnson will evaluate the finished RFP with Barnhart and Rief prior to its release. Meeting Adjourned: 5:55 p.m. Orono City Council Work Session Minutes Monday, November 9, 2020 Council Chambers 5:00 p.m. CITY OF ORONO: ATTEST: ________________________________ Dennis Walsh, Mayor _________________________________ Anna Carlson, City Clerk AGENDA ITEM Prepared By: MLU Reviewed By: MLU Approved By: DJR 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 115178 to 115354, totaling $580,126.97. 3. Noteworthy Payments. Vendor Amount Description of Payment #115181 Construction Results Co $58,440.00 Payment for City Hall service counter remodel. This was part of the CARES Act fund. #115223 Cartegraph $28,610.00 Payment for the 2021 license renewal for the asset management software. Multiple - Election Workers $7,737.86 Payment to election workers for the general election. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 3 Date: November 23, 2020 Item Description: Claims/Bills Presenter: Maggie Ung Accountant Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Kendallville Farm 11/19/2020 115059 102120 101-43290-800 REINDEER RESERVATION Special Projects-Contingencies 300.00- Total 115059:300.00- OPTUM 11/10/2020 115159 9412636 101-41900-319 HSA MAINTENANCE FEE 3RD QTR 2020 Central Services 215.75- Total 115159:215.75- OPTUM 11/10/2020 115178 9412636 101-41900-319 HSA MAINTENANCE FEE 3RD QTR 2020 Central Services 215.75 Total 115178:215.75 ALTERNATIVE BUSINESS FURN 11/10/2020 115179 64085-1 101-41900-221 SGT OFFICE REMODEL - COVID Central Services 5,221.16 Total 115179:5,221.16 CARDMEMBER SERVICE 11/10/2020 115180 110620 101-41900-201 COVID-19 FIREPROOF FILE SAFE Central Services 1,154.24 Total 115180:1,154.24 CONSTRUCTION RESULTS CO 11/10/2020 115181 111020 240-25695-489 20-039 CITY HALL SERVICE COUNTER REMODE 58,440.00 Total 115181:58,440.00 ICMA RETIREMENT TRUST 45 11/10/2020 115182 110520 101-21705 457 - 11/05/2020 1,691.00 Total 115182:1,691.00 MCB BANK - HSA 11/10/2020 115183 110520 101-21717 HSA 11/05/20 233.34 Total 115183:233.34 MN STATE RETIREMENT-HCSP-11/10/2020 115184 110520 101-21718 PEHCSP - 11/05/20 21,888.59 Total 115184:21,888.59 NATIONWIDE RETIREMENT 11/10/2020 115185 110520-OBR 101-21705 OBRA - 11/05/20 163.79 NATIONWIDE RETIREMENT 11/10/2020 115185 110520-ROT 101-21705 ROTH - 11/05/20 200.00 NATIONWIDE RETIREMENT 11/10/2020 115185 110520-USC 101-21705 457 - 11/05/20 1,045.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115185:1,408.79 OPTUM 11/10/2020 115186 110520 101-21717 HSA - 11/05/20 3,605.20 Total 115186:3,605.20 ORCHARD TRUST-MNDCP-ING 11/10/2020 115187 110520 101-21705 457 - 11/05/20 1,420.00 Total 115187:1,420.00 PUBLIC EMPLOYEES RETIREM 11/10/2020 115188 110520 101-21704 PERA 10/19/20-11/01/20 37,969.65 Total 115188:37,969.65 SECURITY & SOUND CO 11/10/2020 115189 12344 240-25695-489 DOOR ACCESS AND SECURITY 11,117.95 Total 115189:11,117.95 Newegg Business Inc 11/15/2020 115190 1303053183 710-49970-575 COVID-19 LAPTOP 1,445.96 Total 115190:1,445.96 ICMA RETIREMENT TRUST 45 11/19/2020 115191 111920 101-21705 457 - 11/19/2020 1,691.00 Total 115191:1,691.00 MCB BANK - HSA 11/19/2020 115192 111920 101-21717 HSA 11/19/20 233.34 Total 115192:233.34 MN STATE RETIREMENT-HCSP-11/19/2020 115193 111920 101-21718 PEHSCP - 11/19/2020 2,317.47 Total 115193:2,317.47 NATIONWIDE RETIREMENT 11/19/2020 115194 111920-OBR 101-21705 OBRA - 11/19/20 141.29 NATIONWIDE RETIREMENT 11/19/2020 115194 111920-ROT 101-21705 ROTH - 11/19/20 200.00 NATIONWIDE RETIREMENT 11/19/2020 115194 111920-USC 101-21705 457 - 11/19/20 945.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115194:1,286.29 OPTUM 11/19/2020 115195 111920 101-21717 HSA - 11/19/20 3,280.20 Total 115195:3,280.20 ORCHARD TRUST-MNDCP-ING 11/19/2020 115196 111920 101-21705 457 - 11/19/20 1,320.00 Total 115196:1,320.00 PUBLIC EMPLOYEES RETIREM 11/19/2020 115197 111920 101-21704 PERA 11/02/20-11/15/20 38,145.56 Total 115197:38,145.56 PAYCHEX 11/23/2020 115198 868772 710-49970-416 KIOSKS X3 75.00 Total 115198:75.00 1 HR RESCUE RESTORATION 11/23/2020 115199 2169 101-41410-319 COVID 19 ELECTIONS CLEANING POLLING PLA Elections 1,925.00 Total 115199:1,925.00 A 1 RENTAL 11/23/2020 115200 152963 101-45200-415 SOD CUTTER RENTAL - LYDIARD Parks 78.14 Total 115200:78.14 A LA CARTE CREATIVE GROUP 11/23/2020 115201 43091 101-42110-352 BUSINESS CARD PRINTING - MCCOY Police Department 90.00 Total 115201:90.00 AASEN, DENISE L 11/23/2020 115202 110320 101-41410-104 GENERAL ELECTION 2020 Elections 70.00 Total 115202:70.00 ABBOTT, MICHELE 11/23/2020 115203 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115203:90.00 ALEXANDER, HUE 11/23/2020 115204 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115204:100.00 ALLOY WELDING & MFG INC 11/23/2020 115205 3449 651-49910-227 ROLL-OFF CONTAINER - LEAF/DEBRIS Storm Water 3,600.00 Total 115205:3,600.00 ANDERSON, BECKY 11/23/2020 115206 102620 601-49400-223 MICROWAVE FOR PWS Water 99.98 Total 115206:99.98 ANNE HENTGES 11/23/2020 115207 110920 101-41500-331 MILEAGE 10/29-11/9/20 Finance Department 13.28 Total 115207:13.28 ARENDS, MAGGIE C 11/23/2020 115208 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115208:100.00 ASHDOWN, GRACE 11/23/2020 115209 111920 101-22205 ESCROW REFUND 2017-01667 3286 NAVARRE L 2,500.00 Total 115209:2,500.00 Aspen Mills 11/23/2020 115210 264539 101-42110-226 UNIFORMS Police Department 62.68 Total 115210:62.68 BENNETT, MARY ELLEN 11/23/2020 115211 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115211:80.00 BIFFS INC 11/23/2020 115212 W787372 101-45200-415 BEDERWOOD PARK Parks 123.00 BIFFS INC 11/23/2020 115212 W787373 101-45200-415 SUMMIT BEACH Parks 169.88 BIFFS INC 11/23/2020 115212 W787374 101-45200-415 HACKBERRY PARK Parks 99.75 BIFFS INC 11/23/2020 115212 W787375 101-45200-415 ORONO GOLF COURSE Parks 258.00 BIFFS INC 11/23/2020 115212 W787376 101-45200-415 CRYSTAL BAY PLAYGROUND Parks 49.88 BIFFS INC 11/23/2020 115212 W787377 101-45200-415 NAVARRE PLAYGROUND Parks 123.00 BIFFS INC 11/23/2020 115212 W787378 101-45200-415 FRENCH CREEK PRESERVE Parks 49.88 BIFFS INC 11/23/2020 115212 W787379 101-45200-415 LURTON PARK Parks 66.50 BIFFS INC 11/23/2020 115212 W787380 101-45220-415 BRUSH SITE Brush Site 66.50 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115212:1,006.39 BLUM, DEBORAH 11/23/2020 115213 110320 101-41410-104 2020 GENERAL ELECTION Elections 70.00 Total 115213:70.00 BOLTON & MENK INC.11/23/2020 115214 0259686 101-43280-304 LA19-000022 WILLOW BAY SANCTUARY Special Services 248.00 BOLTON & MENK INC.11/23/2020 115214 0259687 101-43280-304 LA18-000072 2709 WALTERS PORT LANE Special Services 276.00 BOLTON & MENK INC.11/23/2020 115214 0259688 101-43280-304 LA18-000072 2709 WALTERS PORT LANE Special Services 496.00 BOLTON & MENK INC.11/23/2020 115214 0259691 101-43280-304 LA16-3868 SHADYWOOD VILLA Special Services 330.00 BOLTON & MENK INC.11/23/2020 115214 0259693 602-49450-305 GIS MAINTENANCE SEWER Sewer 805.00 BOLTON & MENK INC.11/23/2020 115214 0259693 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 575.00 BOLTON & MENK INC.11/23/2020 115214 0259693 101-43170-305 GIS MAINTENANCE GENERAL Engineering 230.00 BOLTON & MENK INC.11/23/2020 115214 0259696 101-43170-305 GENERAL ENGINEERING 10/2020 Engineering 747.50 BOLTON & MENK INC.11/23/2020 115214 0259701 602-16500 2020 SEWER IMPROVEMENTS 20-014 4,943.05 BOLTON & MENK INC.11/23/2020 115214 0259703 651-16500 21-026 2021 DRAINING IMPROVEMENTS 174.00 BOLTON & MENK INC.11/23/2020 115214 0259704 435-48974-304 2021 STREETS IMPROVEMENTS 21-001 14,448.50 Total 115214:23,273.05 BRANDT, LYLE 11/23/2020 115215 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115215:100.00 BRASS, JASON & ERIN 11/23/2020 115216 111920 101-22205 ESCROW REFUND 2017-00987 1180 MOONEY LA 10,000.00 Total 115216:10,000.00 BURSCHVILLE CONSTRUCTIO 11/23/2020 115217 4682 602-49450-406 258 CYGNET SEWER REPAIR Sewer 4,250.00 Total 115217:4,250.00 BURWELL, BARBARA 11/23/2020 115218 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115218:90.00 BYINGTON HOMES 11/23/2020 115219 111920 101-22205 ESCROW REFUND RAS20-000027 1743 FAGERN 1,000.00 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115219:1,000.00 CADY, THOMAS 11/23/2020 115220 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115220:80.00 CARDMEMBER SERVICE 11/23/2020 115221 071320-3 602-49450-201 DOOR TAGS Sewer 9.67- CARDMEMBER SERVICE 11/23/2020 115221 072320-1 602-49450-201 DOOR TAGS Sewer 21.37 CARDMEMBER SERVICE 11/23/2020 115221 092820-2 710-49970-416 VIDEO CONVERTER SOFTWARE FOR COUNCIL 64.46 CARDMEMBER SERVICE 11/23/2020 115221 092820-3 101-41110-439 CC FOOD 9/28/20 Mayor & Council 49.39 CARDMEMBER SERVICE 11/23/2020 115221 101220-1 101-41110-439 CC WATER 10/12/20 Mayor & Council 3.99 CARDMEMBER SERVICE 11/23/2020 115221 101220-2 101-41110-439 CC FOOD 10/12/20 Mayor & Council 7.52 CARDMEMBER SERVICE 11/23/2020 115221 101220-3 101-41110-439 CC FOOD 10/12/20 Mayor & Council 100.84 CARDMEMBER SERVICE 11/23/2020 115221 102020-2 101-41410-240 COVID-19 ELECTIONS FLOOR DECALS Elections 123.56 CARDMEMBER SERVICE 11/23/2020 115221 102620-2 101-41110-439 CC FOOD 10/26/20 Mayor & Council 2.99 CARDMEMBER SERVICE 11/23/2020 115221 102620-3 101-41110-439 CC FOOD 10/26/20 Mayor & Council 112.14 CARDMEMBER SERVICE 11/23/2020 115221 102820-2 101-42400-437 SENSIBLE LAND USE Building & Zoning 20.00 CARDMEMBER SERVICE 11/23/2020 115221 102920-1 101-42110-221 UAV PARTS Police Department .20 CARDMEMBER SERVICE 11/23/2020 115221 103020-1 101-42110-402 CAR WASH #261 Police Department 15.00 CARDMEMBER SERVICE 11/23/2020 115221 103120 101-41410-489 2020 ELECTION JUDGE FOOD Elections 33.82 CARDMEMBER SERVICE 11/23/2020 115221 110220-1 602-49450-437 SANITARY INSPECTION TRAINING Sewer 3,012.75 CARDMEMBER SERVICE 11/23/2020 115221 110320 101-42110-437 UAV TRAINING - HWAY Police Department 20.00 CARDMEMBER SERVICE 11/23/2020 115221 110320-1 101-41410-489 11/3/2020 ELECTION JUDGE FOOD Elections 297.31 CARDMEMBER SERVICE 11/23/2020 115221 110320-2 101-41410-489 11/3/2020 EJ WATER Elections 23.96 CARDMEMBER SERVICE 11/23/2020 115221 110320-4 101-41410-489 11/3/2020 EJ FOOD GENERAL Elections 411.01 CARDMEMBER SERVICE 11/23/2020 115221 110520 601-49400-405 ROW PERMIT FOR WATERMAIN BREAK - OLIVE Water 330.00 CARDMEMBER SERVICE 11/23/2020 115221 110620-1 101-45200-225 BIG ISLAND SECURITY CAMERAS Parks 19.98 CARDMEMBER SERVICE 11/23/2020 115221 110920 101-42110-437 DMT TRAINING - K. RUSSETH Police Department 75.00 CARDMEMBER SERVICE 11/23/2020 115221 110920-1 101-41110-439 CC FOOD 11/9/20 Mayor & Council 6.99 CARDMEMBER SERVICE 11/23/2020 115221 111020 101-41900-223 BOOT SCRAPERS Central Services 177.52 CARDMEMBER SERVICE 11/23/2020 115221 111220 101-42110-437 DMT RECERTIFICATION -DEMBOUSKI Police Department 75.00 CARDMEMBER SERVICE 11/23/2020 115221 111920 710-49970-416 REMOTE DESKTOP SOFTWARE 249.00 Total 115221:5,244.13 CARLSON, JUDY A 11/23/2020 115222 110320 101-41410-104 2020 GENERAL ELECTION Elections 70.00 Total 115222:70.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARTEGRAPH 11/23/2020 115223 BD00001658 710-49970-416 2021 LICENSE-ASSET MANAGEMENT SOFTWAR 14,305.00 CARTEGRAPH 11/23/2020 115223 BD0001658 710-49970-416 2021 LICENCE-ASSET MANAGEMENT 14,305.00 Total 115223:28,610.00 CECE S SIGNS 11/23/2020 115224 8516 405-48500-580 GRAPHICS FOR TRACTOR 450 SET-UP 120.00 Total 115224:120.00 CenturyLink 11/23/2020 115225 170593139 614-49840-329 INTERNET 10/8/20-11/7/20 Cable Franchise 1,056.44 Total 115225:1,056.44 CHAD STENSRUD 11/23/2020 115226 102820 101-42110-226 INV CLOTHING Police Department 103.50 Total 115226:103.50 CHRIS FISCHER 11/23/2020 115227 110820 101-42110-226 REIMBURSE-CLOTHING Police Department 142.76 Total 115227:142.76 CINTAS CORPORATION 11/23/2020 115228 4056327928 101-43000-221 SHOP TOWELS Public Works Department 3.50 CINTAS CORPORATION 11/23/2020 115228 4056327928 101-43000-404 MAT SERVICE - PW Public Works Department 14.40 CINTAS CORPORATION 11/23/2020 115228 4056327928 101-43000-226 UNIFORMS Public Works Department 142.65 CINTAS CORPORATION 11/23/2020 115228 4066067011 101-45210-319 GOLF MAT SERVICE Golf Course 23.50 CINTAS CORPORATION 11/23/2020 115228 9104950349 101-43000-226 UNIFORMS Public Works Department 87.90- Total 115228:96.15 CITY OF BLOOMINGTON 11/23/2020 115229 2000259 601-49400-489 BACTERIAL WATER TESTING Water 31.50 CITY OF BLOOMINGTON 11/23/2020 115229 2000292 601-49400-489 BACTERIAL WATER TESTING Water 31.50 Total 115229:63.00 CITYVIEW PLUMBING & HEATIN 11/23/2020 115230 105139118 101-42110-404 BUILDING MAINTENANCE Police Department 445.76 Total 115230:445.76 CORE & MAIN 11/23/2020 115231 N267136 651-49910-227 STORM SEWER CLEANOUT Storm Water 27.88 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115231:27.88 Cowden, Margaret 11/23/2020 115232 111920 101-22205 ESCROW REFUND Z19-000001 3085 WATERTOW 1,000.00 Total 115232:1,000.00 CYCLONE CONSTRUCTION 11/23/2020 115233 111920 101-22205 ESCROW REFUND 2017-01667 3286 NAVARRE L 7,500.00 Total 115233:7,500.00 DANIELSON, NANCY 11/23/2020 115234 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115234:100.00 DARLING, LAUREEN 11/23/2020 115235 110320 101-41410-104 2020 GENERAL ELECTION Elections 70.00 Total 115235:70.00 DAYTON, ERIC 11/23/2020 115236 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115236:100.00 DOG WASTE DEPOT 11/23/2020 115237 375472 101-45200-223 DOG WASTE ROLL BAGS-LURTON Parks 434.48 Total 115237:434.48 DOHERTY, MARY LOU 11/23/2020 115238 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115238:90.00 DPC INDUSTRIES 11/23/2020 115239 827001443-2 601-49400-216 CHLORINE & CHEMICALS Water 880.38 DPC INDUSTRIES 11/23/2020 115239 DE82000147 601-49400-216 CHLORINE Water 20.00 Total 115239:900.38 EARL F ANDERSON & ASSOC 11/23/2020 115240 0124991-IN 225-45200-223 SIGNS - EAST LONG LAKE ROAD BOARDWALK 2 68.95 EARL F ANDERSON & ASSOC 11/23/2020 115240 0125017-IN 101-45200-223 SIGNS Parks 346.30 EARL F ANDERSON & ASSOC 11/23/2020 115240 0125073-IN 101-45220-223 BRUSH SITE CLOSED SIGN Brush Site 127.00 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115240:542.25 ECM PUBLISHERS INC 11/23/2020 115241 802934 101-41410-340 NOTICE ELECTIONS Elections 95.36 ECM PUBLISHERS INC 11/23/2020 115241 805383 101-41300-340 ORDINANCE 249 Administration 32.78 Total 115241:128.14 EDDIES AUTO AND MARINE 11/23/2020 115242 50276 101-42110-402 SQUAD MAINTENANCE Police Department 2,058.18 Total 115242:2,058.18 EDWARDS, NANCY 11/23/2020 115243 110320 101-41410-104 2020 GENERAL ELECTION Elections 57.50 Total 115243:57.50 EXSTED, SAMANTHA 11/23/2020 115244 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115244:90.00 FERGUSON WATERWORKS #25 11/23/2020 115245 0465898 601-49400-227 WATER METER FOR SCHOOL Water 6.53 Total 115245:6.53 FERRILL, ELEANOR L 11/23/2020 115246 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115246:100.00 FORCIER, ELLEN 11/23/2020 115247 111920 101-22205 ESCROW REFUND LA20-000062 4780 NORTH AR 700.00 Total 115247:700.00 FOX, NANCY 11/23/2020 115248 110320 101-41410-104 2020 GENERAL ELECTION Elections 690.00 Total 115248:690.00 Fricke & Sons Sod Inc 11/23/2020 115249 30232 101-45210-223 NEW TEE BOX SOD Golf Course 90.00 Fricke & Sons Sod Inc 11/23/2020 115249 30285 101-45210-223 NEW TEE BOX SOD Golf Course 165.00 Fricke & Sons Sod Inc 11/23/2020 115249 30292 101-45210-223 NEW TEE BOX SOD Golf Course 75.00 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115249:330.00 GARDNER CONSTRUCTION IN 11/23/2020 115250 111920 101-34410 PLAN REVIEW REFUND RPS20-000056 4079 HIG 181.20 Total 115250:181.20 GENUINE PARTS COMPANY/NA 11/23/2020 115251 3270-491231 101-42110-402 SQUAD MAINTENANCE - HEADLIGHTS Police Department 32.98 Total 115251:32.98 GOPHER ACE 11/23/2020 115252 3928/1 101-42110-240 HARDWARE Police Department 10.23 GOPHER ACE 11/23/2020 115252 3974/1 101-41900-223 CUSTODIAL SUPPLIES Central Services 24.98 Total 115252:35.21 GOPHER STATE ONE CALL 11/23/2020 115253 0100654 601-49400-489 LOCATES Water 246.37 GOPHER STATE ONE CALL 11/23/2020 115253 0100654 602-49450-489 LOCATES Sewer 246.38 Total 115253:492.75 GPS INTERNATIONAL TECHNO 11/23/2020 115254 25717 101-42110-416 TRACKER LICENSE Police Department 240.00 Total 115254:240.00 GREAT LAKES COCA-COLA 11/23/2020 115255 3069211204 101-45210-092 BEVERAGES FOR CONCESSIONS Golf Course 462.83 GREAT LAKES COCA-COLA 11/23/2020 115255 3609211056 101-45210-092 BEVERAGES FOR CONCESSIONS Golf Course 247.31 GREAT LAKES COCA-COLA 11/23/2020 115255 3609211205 101-45210-092 BEVERAGES FOR CONCESSIONS Golf Course 32.70- Total 115255:677.44 GREG HAYHURST 11/23/2020 115256 110920 999-10015 UTILITY REFUND ACCT 1-626600-00 2660 PHEAS 111.37 Total 115256:111.37 GRUNDEEN, JOY 11/23/2020 115257 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115257:80.00 HEALTH PARTNERS 11/23/2020 115258 100338103 101-15998 COBRA HEALTH INS 10/2020 3,398.50 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount HEALTH PARTNERS 11/23/2020 115258 100338103 101-42110-135 HEALTH INS 10/2020 - POLICE CONT Police Department 739.50 HEALTH PARTNERS 11/23/2020 115258 100338103 101-21706 HEALTH INSURANCE 10/2020 64,654.50 HEALTH PARTNERS 11/23/2020 115258 100924127 101-15998 COBRA HEALTH INS 12/2020 5,691.00 HEALTH PARTNERS 11/23/2020 115258 100924127 101-21706 HEALTH INSURANCE 12/2020 39,629.61 HEALTH PARTNERS 11/23/2020 115258 100924127 101-42110-135 HEALTH INS 12/2020 - POLICE CONT Police Department 739.50 Total 115258:114,852.61 HENNEPIN COUNTY INFOR TE 11/23/2020 115259 1000155474 101-42110-414 PD RADIO SUPPORT 11/20 Police Department 58.00 HENNEPIN COUNTY INFOR TE 11/23/2020 115259 1000155558 101-42110-414 PD RADIO LEASE 10/20 Police Department 2,273.08 HENNEPIN COUNTY INFOR TE 11/23/2020 115259 1000155581 101-43000-414 PW RADIOS 10/20 Public Works Department 206.91 Total 115259:2,537.99 HENNEPIN COUNTY SHERIFF 11/23/2020 115260 1000155352 101-41600-309 JAIL CHARGES - OCT/2020 Law/Legal Services 308.20 Total 115260:308.20 HENNEPIN COUNTY TREASUR 11/23/2020 115261 1008277 101-33690 OSS GRANT REPAYMENT, PROJECT 1008277 6,260.00 Total 115261:6,260.00 HILLSTROM, BEN 11/23/2020 115262 111920 101-22205 ESCROW REFUND D20-000013 1160 WILLOW DR 1,000.00 Total 115262:1,000.00 HOUSTON, DEBORAH A.S.11/23/2020 115263 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115263:80.00 IN CONTROL INC.11/23/2020 115264 20050ND01 601-49400-489 BATTERY FOR SCADA Water 70.00 Total 115264:70.00 International Union Local #49 11/23/2020 115265 110520 101-21707 LOCAL 49 DUES - 11/2020 315.00 Total 115265:315.00 Januik, Robert 11/23/2020 115266 111820 999-10015 UTILITY REFUND 2610 MAPLERIDGE LANE 83.47 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115266:83.47 JAY MCCOY 11/23/2020 115267 110520 101-42110-226 CLOTHING ALLOWANCE Police Department 64.99 Total 115267:64.99 JOHNSON CONTROLS FIRE PR 11/23/2020 115268 21953893 101-42110-404 ALARM MONITORING Police Department 1,960.33 JOHNSON CONTROLS FIRE PR 11/23/2020 115268 21954293 101-41900-404 PW Fire Alarm Monitoring & Sprinkler System Central Services 842.64 Total 115268:2,802.97 JOHNSON, ROSS 11/23/2020 115269 111920 101-22205 ESCROW REFUND SE19-000022 155 WEAR LAN 1,000.00 Total 115269:1,000.00 JONES, JULIE 11/23/2020 115270 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115270:100.00 Jones, Sheila 11/23/2020 115271 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115271:90.00 KEEGAN, SANDRA 11/23/2020 115272 110320 101-41410-104 2020 GENERAL ELECTION Elections 92.50 Total 115272:92.50 KELLAR KENNEN, JANICE 11/23/2020 115273 110320 101-41410-104 2020 GENERAL ELECTION Elections 175.00 Total 115273:175.00 KUHL DESIGN BUILD 11/23/2020 115274 111920 101-22205 ESCROW REFUND LA20-000056 3249 CASCO CI 700.00 Total 115274:700.00 Kvalseth, Christine 11/23/2020 115275 110320 101-41410-104 2020 GENERAL ELECTION Elections 120.00 Total 115275:120.00 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LAKE MTKA CONSERVATION DI 11/23/2020 115276 092120 101-41110-433 4TH QTR 2020 LMCD LEVY Mayor & Council 14,711.50 LAKE MTKA CONSERVATION DI 11/23/2020 115276 102920 101-45200-441 2021 BIG ISLAND DOCK APP Parks 290.00 Total 115276:15,001.50 LANDGRAVER, KEVIN 11/23/2020 115277 110320 101-41410-104 2020 GENERAL ELECTION Elections 170.00 Total 115277:170.00 LARSEN, FAITH 11/23/2020 115278 110320 101-41410-104 2020 GENERAL ELECTION Elections 120.00 Total 115278:120.00 LAW ENFORCEMENT LABOR S 11/23/2020 115279 111820 101-21707 LELS DUES - LOCAL 168 11/2020 1,303.44 LAW ENFORCEMENT LABOR S 11/23/2020 115279 111820 101-21707 LELS DUES - LOCAL 40 11/2020 310.00 Total 115279:1,613.44 LINDGREN, SANDRA 11/23/2020 115280 110320 101-41410-104 2020 GENERAL ELECTION Elections 184.25 LINDGREN, SANDRA 11/23/2020 115280 110320 101-41410-489 2020 GENERAL ELECTION - PHONE REIMB Elections 10.00 LINDGREN, SANDRA 11/23/2020 115280 110320 101-41410-331 2020 GENERAL ELECTION - MILEAGE REIMB Elections 13.44 Total 115280:207.69 MAHOWALD, SOPHIA 11/23/2020 115281 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115281:90.00 MANSFIELD OIL COMPANY 11/23/2020 115282 22043831 101-42110-212 UNLEADED FUEL Police Department 3,063.73 MANSFIELD OIL COMPANY 11/23/2020 115282 MBINV-5671 701-49800-212 DIESEL FUEL 383.93 Total 115282:3,447.66 MARKUSEN, LOCKIE B 11/23/2020 115283 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115283:80.00 MCSHERRY, SHEILA 11/23/2020 115284 110320 101-41410-104 2020 GENERAL ELECTION Elections 230.00 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115284:230.00 MERIDETH, MARYANN B 11/23/2020 115285 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115285:80.00 MET COUNCIL ENVIRONMENTA 11/23/2020 115286 0001115996 602-49450-383 WASTEWATER CHARGES 12/2020 Sewer 51,616.28 Total 115286:51,616.28 MICHAEL GALLUS CONSTRUCT 11/23/2020 115287 111920 101-22205 ESCROW REFUND LA20-000057 1985 FAGERNE 700.00 Total 115287:700.00 MILLER, MICHAEL 11/23/2020 115288 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115288:90.00 MINNEAPOLIS OXYGEN COMPA 11/23/2020 115289 00064532 101-42110-221 OXYGEN Police Department 7.13 MINNEAPOLIS OXYGEN COMPA 11/23/2020 115289 20168241 101-42110-221 MEDICAL OXYGEN Police Department 106.38 Total 115289:113.51 MISCHKE, LU-CHIN 11/23/2020 115290 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115290:90.00 MN DEPT OF HEALTH 11/23/2020 115291 111220 601-20802 2020-4TH QTR WATER TEST FEE 2,694.87 Total 115291:2,694.87 MN DEPT OF LABOR & INDUST 11/23/2020 115292 ABR0243874 101-43000-403 PRESSURE VESSEL - NAVARRE WP Public Works Department 10.00 Total 115292:10.00 MOUND TRUE VALUE 11/23/2020 115293 166191 101-42110-240 PRESSURE WASHER HOSE Police Department 42.99 MOUND TRUE VALUE 11/23/2020 115293 171788 101-42110-240 MISC SUPPLIES Police Department 45.45 MOUND TRUE VALUE 11/23/2020 115293 171924 101-42110-322 SHIPPING Police Department 22.03 MOUND TRUE VALUE 11/23/2020 115293 172025 101-42110-240 MISC SUPPLIES Police Department 31.66 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115293:142.13 MUNSON LAKES NUTRITION 11/23/2020 115294 0565950CP 101-43000-226 WINTER JACKETS - BARRY Public Works Department 93.08 Total 115294:93.08 NASH, SHERYL 11/23/2020 115295 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115295:90.00 NAVARRE HARDWARE 11/23/2020 115296 328005 601-49400-227 SUPPLIES Water 3.99 NAVARRE HARDWARE 11/23/2020 115296 328088 701-49800-221 PAINT - 426 SALT SPINNER REPAIR 4.99 NAVARRE HARDWARE 11/23/2020 115296 328097 601-49400-489 SHIPPING Water 11.84 NAVARRE HARDWARE 11/23/2020 115296 328208 101-45210-223 GC FIREPIT HARDWARE Golf Course 9.36 Total 115296:30.18 NELSON, KIRK D 11/23/2020 115297 110320 101-41410-104 2020 GENERAL ELECTION Elections 154.00 Total 115297:154.00 Newegg Business Inc 11/23/2020 115298 1303021686 710-49970-221 FLASHDRIVES - CH & PD 79.40 Newegg Business Inc 11/23/2020 115298 1303027407 710-49970-221 COVID-19 HDMI CABLES 178.09 Newegg Business Inc 11/23/2020 115298 1303027573 710-49970-221 HEADSET - CH 119.90 Newegg Business Inc 11/23/2020 115298 1303027749 710-49970-575 COVID-19 MONITORS 840.70 Newegg Business Inc 11/23/2020 115298 1303029292 710-49970-575 COVID 19 - LAPTOP 599.00 Newegg Business Inc 11/23/2020 115298 1303029943 710-49970-575 COVID-19 LAPTOP 596.80 Newegg Business Inc 11/23/2020 115298 1303030128 710-49970-221 COVID 19 - WEB CAMS - CH 55.98 Total 115298:2,469.87 NORTH MEMORIAL 11/23/2020 115299 103020 101-42110-437 EMR REFRESHER - S. SCHULTZ, T. SONNEK, M. Police Department 560.00 Total 115299:560.00 NORTHERN SPECIALITIES INC 11/23/2020 115300 00089336 101-45220-404 BRUSH SITE GATE REPAIR Brush Site 722.00 Total 115300:722.00 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount O SULLIVANS HOLIDAY 546 11/23/2020 115301 103120 101-42110-402 10/20 CAR WASHES Police Department 49.50 Total 115301:49.50 O SULLIVANS HOLIDAY 547 11/23/2020 115302 103120 101-42110-402 10/20 CAR WASHES Police Department 125.82 Total 115302:125.82 OBRIGEWITSCH, JANET 11/23/2020 115303 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115303:80.00 Occupational Health Centers of M 11/23/2020 115304 103261103 101-42110-319 PROFESSIONAL SERVICES Police Department 198.00 Total 115304:198.00 OFFICE DEPOT 11/23/2020 115305 1333074700 101-41900-201 PAPER, CARD, TISSUE Central Services 194.02 OFFICE DEPOT 11/23/2020 115305 13330921100 101-41900-201 FILTERS Central Services 7.59 OFFICE DEPOT 11/23/2020 115305 1333092160 710-49970-221 ADAPTOR 7.99 OFFICE DEPOT 11/23/2020 115305 1358528520 101-41900-201 OFFICE SUPPLIES - BINDERS Central Services 21.18 OFFICE DEPOT 11/23/2020 115305 1361804250 101-42110-201 OFFICE SUPPLIES Police Department 35.61 OFFICE DEPOT 11/23/2020 115305 1361810680 101-42110-201 OFFICE SUPPLIES Police Department 33.58 Total 115305:299.97 OPEIU - LOCAL 12 11/23/2020 115306 110120 101-21707 UNION DUES - LOCAL 12 11/2020 574.00 Total 115306:574.00 PARRISH, CAROL 11/23/2020 115307 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115307:100.00 PETERSON, DAVE 11/23/2020 115308 110320 101-41410-104 2020 GENERAL ELECTION Elections 764.50 Total 115308:764.50 PETRUSA, JANELLE 11/23/2020 115309 110320 101-41410-104 2020 GENERAL ELECTION Elections 72.50 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115309:72.50 PLAISTED COMPANIES INC 11/23/2020 115310 37444 101-45210-223 TOPDRESSING SAND Golf Course 887.24 Total 115310:887.24 PLATT-NELSON, JUDY 11/23/2020 115311 110320 101-41410-104 2020 GENERAL ELECTION Elections 140.00 Total 115311:140.00 POLLOCK, KATHLEEN H 11/23/2020 115312 110320 101-41410-104 2020 GENERAL ELECTION Elections 70.00 Total 115312:70.00 QUADIENT INC 11/23/2020 115313 110220 101-41900-322 POSTAGE REFILL Central Services 1,007.86 Total 115313:1,007.86 QUALITY STAINLESS INC 11/23/2020 115314 INV219290 701-49800-221 TRUCK BRINE TANK PARTS - UNIT 425A 57.01 Total 115314:57.01 RANDY OBRIEN 11/23/2020 115315 091220 101-43000-226 SAFETY BOOTS Public Works Department 36.00 Total 115315:36.00 ROBERTS, JOHN 11/23/2020 115316 110320 101-41410-104 2020 GENERAL ELECTION Elections 70.00 Total 115316:70.00 ROBERTSON, JENNIFER L.L.11/23/2020 115317 110320 101-41410-104 2020 GENERAL ELECTION Elections 178.75 Total 115317:178.75 ROGOSHESKE, JUDY 11/23/2020 115318 110320 101-41410-104 2020 GENERAL ELECTION Elections 70.00 Total 115318:70.00 ROHRER, RICHARD J 11/23/2020 115319 110320 101-41410-104 2020 GENERAL ELECTION Elections 92.50 City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115319:92.50 RUEGEMER, JULIE 11/23/2020 115320 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115320:80.00 SAIKI, PENNY 11/23/2020 115321 110320 101-41410-104 2020 GENERAL ELECTION Elections 72.50 Total 115321:72.50 SANFORD, JENNIFER 11/23/2020 115322 110320 101-41410-104 2020 GENERAL ELECTION Elections 90.00 Total 115322:90.00 SCHOENZEIT, LAURA J 11/23/2020 115323 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115323:80.00 SHANNON, KATY 11/23/2020 115324 110320 101-41410-104 2020 GENERAL ELECTION Elections 60.00 Total 115324:60.00 SMILEY, MATTHEW 11/23/2020 115325 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115325:100.00 SPILSETH, DAVID 11/23/2020 115326 110320 101-41410-104 2020 GENERAL ELECTION Elections 80.00 Total 115326:80.00 STREICHERS POLICE EQUIP 11/23/2020 115327 I1457635 101-42110-226 AEROSOL Police Department 119.92 STREICHERS POLICE EQUIP 11/23/2020 115327 I1458408 101-42110-226 SWAT GEAR Police Department 61.98 STREICHERS POLICE EQUIP 11/23/2020 115327 I1458873 101-42110-226 UNIFORMS Police Department 269.96 STREICHERS POLICE EQUIP 11/23/2020 115327 I1459131 101-42110-226 UNIFORMS Police Department 267.96 STREICHERS POLICE EQUIP 11/23/2020 115327 I1461943 101-42110-226 RIOT EQUIPMENT Police Department 780.00 Total 115327:1,499.82 SUN LIFE FINANCIAL 11/23/2020 115328 1220LIFE 101-21710 LIFE INS-DEC/2020 1,899.70 City of Orono Check Register - COUNCIL REPORT Page: 19 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SUN LIFE FINANCIAL 11/23/2020 115328 1220STD 101-21714 STD-DEC/2020 868.30 Total 115328:2,768.00 SUSAN SCHULTZ 11/23/2020 115329 102620 101-42110-439 SFST - REIMB MEAL Police Department 129.47 Total 115329:129.47 SWANSON HOMES 11/23/2020 115330 111920 101-22205 ESCROW REFUND RPS18-000098 4665 ST. AND 1,000.00 SWANSON HOMES 11/23/2020 115330 111920 101-39615 ESCROW REFUND RPS18-000098 4665 ST. AND 30.00- Total 115330:970.00 TEEMASTER CORPORATION 11/23/2020 115331 202010006 101-45210-340 TM MONTHLY SVC FEE-2020 GOLF SEASON Golf Course 500.00 Total 115331:500.00 THE HARTFORD 11/23/2020 115332 1220LTD 101-21713 LTD 12/2020 1,697.20 Total 115332:1,697.20 THOMSON WEST 11/23/2020 115333 843242425 101-42110-311 WEST INFORMATION 10/20 Police Department 255.00 Total 115333:255.00 TimeSaver Off Site Secretarial Inc 11/23/2020 115334 M25990 101-41110-439 CC MEETING MINUTES 10/12/20 Mayor & Council 439.25 TimeSaver Off Site Secretarial Inc 11/23/2020 115334 M25990 101-42400-319 PC MINUTES 10/19/20 Building & Zoning 149.75 TimeSaver Off Site Secretarial Inc 11/23/2020 115334 M26020 101-41110-439 CC MEETING MINUTES 10/26/20 Mayor & Council 183.50 TimeSaver Off Site Secretarial Inc 11/23/2020 115334 M26020 101-45200-319 PARK COMMISSION MINUTES 11/5/20 Parks 148.00 Total 115334:920.50 TOLL GAS & WELDING SUPPLY 11/23/2020 115335 10376493 101-43000-224 WELDING SUPPLIES Public Works Department 153.77 Total 115335:153.77 TRUCANO, JUDITH K 11/23/2020 115336 110320 101-41410-104 2020 GENERAL ELECTION Elections 300.00 Total 115336:300.00 City of Orono Check Register - COUNCIL REPORT Page: 20 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount VALLEY RICH CO 11/23/2020 115337 28923 601-49400-405 WATERMAIN BREAK 19 & OLIVE AVE Water 5,204.65 Total 115337:5,204.65 VEACH, MARIA 11/23/2020 115338 110320 101-41410-104 2020 GENERAL ELECTION Elections 72.50 Total 115338:72.50 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-42110-321 INTERNET 10/7/20-11/6/20 Police Department 1,760.34 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-41900-321 INTERNET 10/7/20-11/6/20 Central Services 291.02 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-42400-321 INTERNET 10/7/20-11/6/20 Building & Zoning 147.00 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-43000-321 INTERNET 10/7/20-11/6/20 Public Works Department 35.01 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-45200-321 INTERNET 10/7/20-11/6/20 Parks 35.01 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-45220-321 INTERNET 10/7/20-11/6/20 Brush Site 105.03 VERIZON WIRELESS 11/23/2020 115339 9866432374 601-49400-321 INTERNET 10/7/20-11/6/20 Water 188.31 VERIZON WIRELESS 11/23/2020 115339 9866432374 602-49450-321 INTERNET 10/7/20-11/6/20 Sewer 188.30 VERIZON WIRELESS 11/23/2020 115339 9866432374 710-49970-221 INTERNET 10/7/20-11/6/20 404.98 VERIZON WIRELESS 11/23/2020 115339 9866432374 710-49970-221 INTERNET 10/7/20-11/6/20 74.98 VERIZON WIRELESS 11/23/2020 115339 9866432374 101-45210-321 INTERNET 10/7/20-11/6/20 Golf Course 194.54 Total 115339:3,424.52 WASTE MANAGEMENT RECYC 11/23/2020 115340 0074636-280 603-49500-316 RECYCLING 11/2020 15,831.75 Total 115340:15,831.75 WEAVER, JANETTE L 11/23/2020 115341 110320 101-41410-104 2020 GENERAL ELECTION Elections 260.00 Total 115341:260.00 WENDY DANKEY 11/23/2020 115342 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115342:100.00 WESTSIDE WHOLESALE TIRE 11/23/2020 115343 871854 701-49800-222 TIRE REPLACEMENT 428 1,698.02 WESTSIDE WHOLESALE TIRE 11/23/2020 115343 871862 701-49800-221 TIRE REPAIR 191.89 Total 115343:1,889.91 WHISLER, SANDRA S 11/23/2020 115344 110320 101-41410-104 2020 GENERAL ELECTION Elections 150.00 City of Orono Check Register - COUNCIL REPORT Page: 21 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115344:150.00 WHITE, SHERRY DAVIS 11/23/2020 115345 110320 101-41410-104 2020 GENERAL ELECTION Elections 100.00 Total 115345:100.00 WHITEHALL II LLC 11/23/2020 115346 111920 101-22205 ESCROW REFUND RPS18-000084 1390 FOX ST 1,000.00 Total 115346:1,000.00 WILKINS, CATHLEEN L 11/23/2020 115347 110320 101-41410-104 2020 GENERAL ELECTION Elections 176.00 WILKINS, CATHLEEN L 11/23/2020 115347 110320 101-41410-489 2020 GENERAL ELECTION - PHONE REIMB Elections 10.00 Total 115347:186.00 WILLIAMS TOWING 11/23/2020 115348 152797 101-42110-436 IMPOUND-DWI CALL #03484 Police Department 155.00 WILLIAMS TOWING 11/23/2020 115348 154304 101-42110-436 TOW FEES/INVESTIGATION CASE #OR20008801 Police Department 155.00 Total 115348:310.00 WOLD ARCHITECTS INC 11/23/2020 115349 202156 240-25695-489 20-039 FRONT ENTRY REDESIGN 572.15 Total 115349:572.15 Wright-Hennepin Coop Electric 11/23/2020 115350 3502839872 101-45220-381 BRUSH SITE 10/1-11/1/20 Brush Site 21.31 Wright-Hennepin Coop Electric 11/23/2020 115350 3502839872 101-43000-381 ELECTRICAL SERVICE 10/01-11/01/20 Public Works Department 173.02 Total 115350:194.33 XCEL ENERGY 11/23/2020 115351 707031153 101-41900-381 ELECTRIC 9/22/20-10/22/20 Central Services 1,519.27 XCEL ENERGY 11/23/2020 115351 707031153 101-42110-381 ELECTRIC 9/22/20-10/22/20 Police Department 936.59 XCEL ENERGY 11/23/2020 115351 707031153 101-42110-381 ELECTRIC 9/22/20-10/22/20 Police Department 34.03 XCEL ENERGY 11/23/2020 115351 707031153 101-43000-381 ELECTRIC 9/22/20-10/22/20 Public Works Department 151.12 XCEL ENERGY 11/23/2020 115351 707031153 101-43000-386 ELECTRIC 9/22/20-10/22/20 Public Works Department 2,244.97 XCEL ENERGY 11/23/2020 115351 707031153 101-45200-381 ELECTRIC 9/22/20-10/22/20 Parks 22.64 XCEL ENERGY 11/23/2020 115351 707031153 601-49400-381 ELECTRIC 9/22/20-10/22/20 Water 6,774.60 XCEL ENERGY 11/23/2020 115351 707031153 602-49450-381 ELECTRIC 9/22/20-10/22/20 Sewer 2,349.29 City of Orono Check Register - COUNCIL REPORT Page: 22 Check Issue Dates: 11/10/2020 - 11/23/2020 Nov 19, 2020 06:09PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115351:14,032.51 Yamaha Golf & Utility 11/23/2020 115352 01-238898 101-45210-415 GOLF CART SERVICE CALL Golf Course 44.57 Total 115352:44.57 ZAHL EQUIPMENT 11/23/2020 115353 0259256-IN 701-49800-403 ANNUAL HOIST INSPECTION 4,033.80 Total 115353:4,033.80 CAMPBELL KNUTSON 11/23/2020 115354 0000G-180 101-41600-307 GENERAL LEGAL REVIEW - 10/20 Law/Legal Services 4,439.74 CAMPBELL KNUTSON 11/23/2020 115354 0004G-168 101-42110-307 POLICE MATTERS 10/20 Police Department 973.50 CAMPBELL KNUTSON 11/23/2020 115354 0115G-123 101-41600-308 CODE ENFORCEMENT 10/20 Law/Legal Services 214.50 CAMPBELL KNUTSON 11/23/2020 115354 0201G-102 101-41600-307 MISC RECORDINGS 10/20 Law/Legal Services 1,288.90 CAMPBELL KNUTSON 11/23/2020 115354 0670G-7 101-43280-307 LA20-000012 LAKEVIEW Special Services 459.00 CAMPBELL KNUTSON 11/23/2020 115354 0683G-4 101-43280-307 LA20-000050 & LA20-000030 135 ORONO ORCHA Special Services 165.00 CAMPBELL KNUTSON 11/23/2020 115354 0695G-2 101-43280-307 LA20-000048 1700 SHORELINE DR Special Services 110.00 CAMPBELL KNUTSON 11/23/2020 115354 0697G-1 101-43280-307 LA20-000052 Special Services 110.00 CAMPBELL KNUTSON 11/23/2020 115354 0698G-1 101-43280-307 LA20-000056 3249 CASCO CIRCLE Special Services 82.50 CAMPBELL KNUTSON 11/23/2020 115354 0699G-1 101-43280-307 LA20-000057 1985 FAGERNESS PT RD Special Services 82.50 CAMPBELL KNUTSON 11/23/2020 115354 0700G-1 101-43280-307 LA20-000058 2697 CASCO PT RD Special Services 82.50 CAMPBELL KNUTSON 11/23/2020 115354 0701G-1 101-43280-307 LA20-000062 4780 N ARM DR W Special Services 82.50 CAMPBELL KNUTSON 11/23/2020 115354 0800G-63 101-42400-307 B&Z ASSISTANCE 10/20 Building & Zoning 346.50 CAMPBELL KNUTSON 11/23/2020 115354 0801G-63 101-41600-307 COUNCIL MEETINGS 10/20 Law/Legal Services 1,369.50 CAMPBELL KNUTSON 11/23/2020 115354 0802G-63 101-42400-307 B&Z ASSISTANCE 10/20 Building & Zoning 1,963.50 Total 115354:11,770.14 Grand Totals: 580,126.97 AGENDA ITEM Prepared By: MLU Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to approve an additional 2019 Transfer. 2. Background. Transfers between city funds require the approval of the City Council. The Council previously approved budgeted 2019 transfers at the meeting of December 9, 2019 and approved 2 unbudgeted transfers in May this year. The additional transfer that needs approval is as follows: a) Transfer fund balance in excess of 50% from the General Fund to the Pavement Management Fund, which would be $717,000. The major funding for the 2020 Street Maintenance Project is from the Pavement Management Fund (PMP). The 2019 levy for the Pavement Management was $544,450 which cover approximately half of what was needed for funding. 3. Staff Recommendation. Staff recommends approval of the 2019 Transfer as presented. COUNCIL ACTION REQUESTED Motion to approve the 2019 transfer as presented on the attached schedule. Exhibits A. Schedule of 2019 Interfund Transfer Item No.: 4 Date: November 23, 2020 Item Description: 2019 Transfer - Pavement Management Presenter: Maggie Ung Accountant Agenda Section: Consent Agenda City of Orono Schedule of 2019 Interfund Transfer From To Amount Purpose General Pavement Management Fund 717,000.00$ 2019 Excess Fund Balance Transfer AGENDA ITEM Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: DJR 1.Purpose. The purpose of this action item is to approve the 2019 Official Calendar. 2.Background. Council Meetings Council meetings are scheduled for the second and fourth Mondays of the month at 6:00 p.m. Generally only one Council meeting is scheduled in December. The annual budget hearing will be held at the beginning of the December 6th Council meeting beginning at 6:00 p.m. Council Work Sessions Council work sessions are scheduled for the second and fourth Mondays of the month at 5:00 p.m. No work session is scheduled for December. Planning Commission Meetings Planning Commission meetings are scheduled for the third Monday of the month at 6:00 p.m. January and February are the exceptions because of Monday holidays. In those months, the meetings will be held the following Tuesday. No Planning Commission meeting is scheduled in December. Planning Commission Work Sessions Planning Commission work sessions will be scheduled on an as needed basis and are not reflected on the 2021 calendar. Park Commission Meetings Park Commission meetings are scheduled for the first Monday of February, May, *September, and November and begin at 6:00 p.m. (Note: *The September meeting will be held on Tuesday because of a Monday Holiday.) Park Commission Work Sessions Park Commission work sessions scheduled for the first Monday of January, March, April, June, *July, August, and October and begin at 6:00 p.m. (Note: * The July work session will be held on Tuesday because of a Monday Holiday) Holiday Schedule According to the City’s personnel policy, the City schedules twelve holidays throughout the year, which include regular holidays and one designated floating holiday to be set by the City Administrator. The regular holidays observed are New Year's Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Eve and Christmas Day. 3.Staff Recommendation. Staff recommends approval of the 2021 Official Calendar. Item No.: 5 Date: November 23, 2020 Item Description: Approval of Proposed 2021 Official Meetings Calendar Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda AGENDA ITEM Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: DJR COUNCIL ACTION REQUESTED Consider a motion to approve the 2021 Official Calendar. Exhibit A. 2021 Official Calendar Draft Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 1 2 3 4 5 6 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 24/31 25 26 27 28 29 30 28 28 29 30 31 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 30 31 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 1 2 3 4 5 6 1 2 3 4 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 *6 7 8 9 10 11 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24/31 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 * H Park Commission Work Session at 6:00 p.m. Council Meeting at 6:00 p.m.Council Work Session at 5 p.m. 2021 Official Calendar Council Meeting w/ Truth in Taxation at 6:00 p.m. Park Commission Meeting at 6:00 p.m. Planning Commission Meeting at 6:00 p.m. Planning Commission Work Sessions Scheduled and Posted as Needed 5:30 p.m. Official Holidays October November December July August September January February March April May June CITY OF ORONO 2021 OFFICIAL MEETINGS CALENDAR AGENDA ITEM Prepared By: AMC Reviewed By: DJR Approved By: DJR 1.Purpose. The following is a proposed schedule for Council Member attendance at the monthly Planning Commission meetings during 2021. PLANNING COMMISSION 2.Staff Recommendation. Staff recommends approval of the schedule for Council attendance at Planning Commission meetings during 2021. COUNCIL ACTION REQUESTED Consider a motion to approve the schedule for Council attendance at Planning Commission meetings during 2021. Item No.: 6 Date: November 23, 2020 Item Description: Approval Proposed Council Liaison to Planning Commission Meetings in 2021 Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda Meeting Date Representative January 19, 2021 (Tuesday) Victoria Seals February 16, 2021 (Tuesday) Matthew Johnson March 15, 2021 Dennis Walsh April 19, 2021 Richard Crosby May 17, 2021 Aaron Printup June 21, 2021 Victoria Seals July 19, 2021 Matthew Johnson August 16, 2021 Dennis Walsh September 20, 2021 Richard Crosby October 18, 2021 Aaron Printup November 15, 2021 Victoria Seals AGENDA ITEM Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: DJR 1.Purpose. The purpose of this action item is to approve the 2021 Liquor License Renewals. 2019 ANNUAL LIQUOR LICENSE RENEWALS – APPLICANTS •Orono Liquor Inc. DBA Narrows Saloon 3380 Shoreline Drive Navarre, MN 55392 •Orono Public Golf Course 265 Orono Orchard Road South Orono, MN 55391 •O’Sullivans Holiday/Voyageur Service Centers 2420 Shadywood Road Navarre, MN 55392 •Spring Hill Golf Club 725 County Road 6 Wayzata, MN 55391 •Wayzata Country Club 200 Wayzata Blvd. Wayzata, MN 55391 •Wood & Associates Inc. DBA Navarre Liquors 3421 Shoreline Drive Navarre, MN 55392 •Woodhill Country Club, Inc. 200 Woodhill Road Orono, MN 55391 The 2021 Liquor License Applicants have submitted all the requested documents and have met all requirements. The documents are on file in the City Clerk’s office. COUNCIL ACTION REQUESTED Motion to approve the above listed liquor license renewals for 2021. Item No.: 7 Date: November 23, 2020 Item Description: Approval of Annual Liquor Licenses Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: DJR 1. Purpose. The purpose of this action item is to approve the Rental License for the license period of November 23, 2020 to December 31, 2021. 2. Staff Recommendation. Staff recommends approval of the rental license as listed in Exhibit A for the license period of November 23, 2020 to December 31, 2021. The Rental License Applicant in Exhibit A has submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental license listed in Exhibit A for the license period of November 23, 2020 to December 31, 2021. Exhibits A. Listing of Rental License Item No.: 8 Date: November 23, 2020 Item Description: Approval of Rental License Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda Exhibit A City Council 2020 Rental License RL20-000020 Dan Vacek 100 License# Licensee Total License Fees AGENDA ITEM Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval for a resolution to designate polling place locations for the 2021 Elections. 2. Background. Cities are required to designate polling places by December 31 of each year, even if nothing has changed. Also, this is the case in spite of 204B.11, Subd. 3. Essentially, polling place designations are effective until changed, but they also must be designated by December 31 of every year. 3. Staff Recommendation. Staff recommends approval of the Resolution presented. COUNCIL ACTION REQUESTED Motion to approve the Resolution Designating Polling Locations for the 2021 Elections. Exhibit A. Resolution Item No.: 9 Date: November 23, 2020 Item Description: Approval of Resolution Designating Polling Places for 2021 Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION DESIGNATING POLLING PLACES FOR 2021 ELECTIONS WHEREAS, Minnesota Statutes 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling places for the upcoming year; and WHEREAS, changes to the polling places locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and THEREFORE, BE IT RESOLVED, that the Orono City Council hereby designates the following polling places for elections conducted in the city in 2021: Precinct 1 Long Lake Fire Station 340 Willow Drive North Orono, MN 55356 Precinct 2 Good Shepherd Lutheran Church 3745 Shoreline Drive Wayzata, MN 55391 Precinct 3A Calvary Memorial Church 2420 Dunwoody Avenue Wayzata, MN 55391 Precinct 4A Orono Council Chambers 2780 Kelley Parkway Orono, MN 55356 AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place meeting the requirements of the Minnesota Election Law for any polling place designated in this Resolution when necessary to ensure a safe and secure location for voting; CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place designations to the Hennepin County Elections Office. Adopted by the City Council of the City of Orono this 23rd day of November, 2020. _________________________________________ Dennis Walsh, Mayor ATTEST: _______________________________________ Anna Carlson, City Clerk AGENDA ITEM Prepared By: A.Carlson Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to gain council approval of the contract proposal from TimeSaver Off Site Secretarial Service for transcription of all regular meeting minutes for the City Council, Planning Commission and Parks Commission. The contract proposals are for all regular meetings held in 2021. 2. Background. The Recording Secretary Service Agreement the City currently holds with TimeSaver Off site Secretarial Inc. expires on December 31, 2020. An addendum to the agreement has been received by the City of Orono and if approved will extend the contract to December 31, 2021. The unit rates reflect an increase of 50 cents per hour and 25 cents per page and a base rate of less than 2.5%. 3. Staff Recommendation. I recommend that Council approve the contract proposal from TimeSaver Off Site Secretarial for transcription of all regular meeting minutes for the City Council, Planning and Parks Commissions for 2021. COUNCIL ACTION REQUESTED Motion to approve the contract proposal from TimeSaver Off Site Secretarial for transcription of all regular meeting minutes for the City Council, Planning and Parks Commissions for 2021. Exhibits A. 2021 Addendum to Recording Secretary Service Agreement Item No.: 10 Date: November 23, 2020 Item Description: Approval of Recording Service Agreement – TimeSaver Off Site Secretarial for Meeting Minutes Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this item is to gain Council approval for the 2021 Public Works Plan. 2. Background. The 2021 Public Works Plan is an effort to improve the planning and budgeting of Public Works and Engineering activities for the City of Orono. The intent of the plan is to: a. Provide an increased level of detail and refinement on those items from the Capital Improvement plan (CIP) that are scheduled for the upcoming calendar and fiscal year. b. Provide a clear understanding of the scope and resourcing necessary for key department activities. b. Improve the coordination/timing of projects. c. Provide City Council a comprehensive list of work for approval early in the year in conjunction with the CIP and Budget approvals. d. Ensure that the Public Works and Engineering Department’s priorities and work items are meeting Council intent and direction and aligned with City goals. e. Identify items for planning and engineering the year prior to their execution. d. Communicate the department’s goals, strategies and metrics. 3. 2021 Public Works Plan. The 2021 Public Works plan is attached as Exhibit A. Upon approval, the public works and engineering staff will begin executing the plan. Many of the projects will require further Council action for design approvals and/or award of contracts. 4. Consulting Engineering Support. Bolton and Menk, Inc (BMI) has prepared proposals for the Engineering and planning of projects in support of the 2021 Public Works plan (Exhibits B-C). The design proposal for the Streets Project 21-001 was previously approved. Project Number Project Description Exhibit Proposal (Not to Exceed) 21-014 2021 Sanitary Sewer Rehabilitation B $ 24,900 21-021 Tonkawa PHII Forcemain Replacement C $ 24,800 21-022 Walter’s Port Watermain Replacement D $ 35,000 21-026 Casco Point Stormwater Improvements E $ 28,500 21-028 Fagerness Point Stormwater Project 21-040 Navarre Parking Lot Overlay F $ 4,200 5. Staff Recommendation. I recommend approval of the 2021 Public Works Plan. COUNCIL ACTION REQUESTED Motion to approval the attached 2021 Public Works Plan and accept the attached proposals from Bolton and Menk to perform design and engineering work associated the plan. . Exhibits A. 2021 Public Works Plan B-F. BMI Proposals Item No.: 11 Date: November 23, 2020 Item Description: 2021 Public Works Plan Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda As of: 17 November 2020 Approved by Council: _______ Orono Public Works Making people’s lives better through the services we provide each day 1 The 2021 Public Work Plan describes the planned activities of the Public Works and Engineering Department broken down by functional area. The list includes capital investment items and the larger maintenance and operations projects. Once approved by the City Council it will be the guiding work document for the department’s activities in 2021. Table of Contents Public Works Overview 2 Department Vision, Mission and Goals 2 Department Organization 3 Department Operating and Capital Budget Summary 4 Public Works 2021 Plan by Function 5 Streets 5 Sewer 8 Water 12 Storm Water 14 Parks 17 Equipment & Facilities 20 Events and Services 22 Engineering 24 Maintenance District Map 25 References: City Council Mission, Vision and Goals Park Commission Goals/Priorities 2018-2040 Community Management Plan 2021 Draft Capital Investment Plan 2021 Draft Budget 2019 Public Works Report Water System Plan, 2013 Well Head Protection Plan, 2013 Pavement Management Plan, 2014 Sign Retro-reflectivity Policy, 2015 Traffic Management Policy, 2015 Orono Standard Plates, 2018 Orono Snow and Ice Policy, 2020 Surface Water Management Plan, 2018 Orono MS4 Program/Stormwater Pollution Prevention Plan, 2015 2 Public Works and Engineering Department Overview Vision: Making people’s lives better through the services we provide each day. Mission: Orono Public Works enhances the safety, welfare and livability of the community by providing and managing infrastructure and services for Water, Sewer, Facilities, Streets and Parks. Goals: 1. Proactively maintain the City’s infrastructure thru established and aggressive preventative maintenance programs 2. Develop, support and retain a qualified, motivated and well-trained work force 3. Provide a responsive, respectful, customer service oriented focus in all we do 4. Ensure construction and maintenance activities are conducted to standard in a fiscally and environmentally responsible way 5. Identify and champion sustainable funding for Public Works services ORONO MISSION, VISION AND GOALS MISSION STATEMENT The City of Orono will provide effective guidance through public policy established from citizen involvement, by empowering staff to implement best practices to prepare Orono for any challenges of the future and by ensuring a positive customer experience, superior municipal services and provide a safe community for the residents, businesses and customers to live, work and play in. VISION STATEMENT To be the residential community of choice and remain widely recognized for its preservation of natural rural beauty, quality of life, and recreational assets. CITY OF ORONO GOALS 1. To provide consistent high levels of customer service to our residents and balance the enforcement of city codes 2. To maintain sustainable funding for infrastructure while maintaining a stable tax levy 3. To create a culture of continuous improvement by providing efficient and reliable government services 4. To adopt best practices into city processes to ensure the high quality services are provided in an ever-changing environment 3 Department Organization To accomplish the Public Works mission we have a small but dedicated team of full time, part time and seasonal employees. City Engineering is accomplished by the City Engineer with specialty engineer support from our consulting engineer firm. The breakdown of responsibilities and personnel is listed in the organizational table below. Public Works Director: Adam Edwards, P.E. Public Works Administrative Support*: Anne Hentges Streets and Storm Sewer Utilities Parks & Golf Course Engineering Supervisor*: David (DJ) Goman Supervisor*: Scott Oberaigner Supervisor*: Jason Goehring City Engineer: Adam Edwards, P.E. • Street Repairs • Snow Plowing • Municipal Street Signage • Residential Street Lights • Roadside Tree Trimming • Sidewalks • Drainage • Storm Water System • Street Sweeping • Equipment Maintenance • Sanitary sewer system • Lift stations • Water production & distribution • Fire hydrants • Meter reading • Water meters • Water Quality Report • Underground utility locates • Parks • Playgrounds • Beaches • City docks • City grounds • Ice rink • Trails • Manage and maintain a 9 hole municipal Golf Course • Brush Site • Design, management and construction of the cities infrastructure • Implements the SWPPP, NPDES, Well Head Protection, and Pavement Management plans. • Reviews Construction and Zoning permit applications (Grading and Erosion) • Support PB&Z property complaints 4 Maintenance Workers* 1 Maintenance Worker (Seasonal) 2 Maintenance Workers* 1 Maintenance Worker (Seasonal) Clubhouse Manger (Part Time) Custodian/ Groundskeeper (Part Time) Clubhouse Attendants (Seasonal) Greenkeepers (Seasonal) Brush Site attendants (Seasonal) Engineering Consulting Firm: Bolton and Menk, Inc Dave Martini, P.E. * Position part of Collective Bargaining Unit 4 Public Works Budgets for 2021 Resourcing for the department is broken down into nine operating budgets and nine capital budget accounts. Funding comes from a variety of sources including the general levy (Streets, Engineering, Parks and the Golf Course), enterprise accounts (Utilities) and special funds (Parks Dedication, Community Investment and the Lurton Park Funds). The tables below show the projections for the 2021 budget year. Operating Budgets Account Budget Change from 2020 Budget Comment Streets $ 641,100 +5.31 % Engineering $ 20,000 0 % Parks $ 279,150 +21.37 % Council directed increase in funding for Parks Golf Course $ 233,600 +5.99 % Water $ 1,018,800 +3.09 % Sewer $ 1,991,150 +4.46 % Storm Sewer $ 393,700 +5.55 % Brush Site $ 13,100 0 % Fleet $ 176,100 +14.5 % 2020 was the first year this budget existed. Previously spread across the other budgets TOTAL $ 4, 766,700 Capital Budgets Account 2021 Capital Expenditure Estimate Estimated EOY Fund Balance* Comment Pavement Management $ 1,123,570 $ 0 Park Dedication $ 160,000 $ 0 Lurton Park Fund $ 24,000 $ 7,300 Enterprise Water $ 420,500 $ 125,122 Enterprise Sewer $ 833,000 $ 1,662,915 Enterprise Stormwater $ 536,150 $ 1,300,000 Equipment Fund $ 126,184 $ 205,103 Facilities Fund $ 565,300 *** Fund to be established in 2021 Community Investment Fund $ 50,000 $ 626,684 TOTAL $ 3,838,704 * The estimated end of year (EOY) fund balances are calculated based on the city executing all of the capital improvement projects at their estimated amounts and the normal revenue streams being realized. 5 Streets Asset Summary Miles of City Street 47.87 Guard Rails 10 Miles of MSA Eligible Streets 9.57 Linear feet of Pavement Marking 125,093 Number of Street Signs 1296 Street Lights (city owned and maintained) 64 Bridges 3 Metrics Goal: Preserve and improve the city transportation system providing safe and reliable transportation for our residents, integrated with county and state systems in a way that is fiscally and environmentally responsible. Strategy Measure Target Maintain roadway by champion adequate and sustainable funding for road maintenance. Focus efforts and resources on preventive maintenance in order to maximize the longevity of the pavement. React to maintenance issues. Pavement Levy Amount $1.05M/Yr Average PCI Rating 80+ Ton of Asphalt used in Patching Decreasing trend ↘ Feet of Crack Sealing 25000 Miles Chip Sealed 4 Miles Overlaid 2.5 Miles Reconstructed (includes reclaims) 1 Execute City Street Sign Policy to replace worn or damaged guide, warning, & regulatory signs. Signs Inspected 100% of Maintenance District Signs Replaced 86 Signs Reduced As many as possible Feet of pavement marking repainted 41697 Execute City Snow and Ice Policy Number of Snow and Ice Events NA Reduce chlorides used through adoption of snow and Ice best practices Tons of salt per mile per event 0.25 Gallons of Brine Pretreat per mile per event 50 6 Streets Projects and Major for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-001 2021 Streets This project includes the reconstruction, reclamation or Mill and overlay of the following streets: East Navarre Roads (Kenwood, Olive, Lafayette Ridge, Bayview, Navarre Ln,) West Navarre Roads (Crystal Place, Lyric, Blaine) Eileen Park Lane & Elm Street Casco Circle Capital Project $ 1,457,220 Pavement Stormwater Water Sewer Funds 21-002 2020-2021 Snow and Ice removal / treat Annual snow and ice removal. Performed in accordance with the Snow and Ice Policy. Maintenance $ 150,000 Streets Operating Budget 21-003 2021 Preventive Street Maintenance Select streets shall have their cracks routed, cleaned and sealed. Spot sealing will be required on areas with a concentration of small cracks. Maintenance $ 25,000 Streets Operating Budget 21-004 Annual Sign Inspection and Maintenance This activity includes the inspection all of the street signs in Maintenance District 3. Damaged and failing signs will be replaced in accordance the Traffic management policy and the Sigh Retro-reflectivity Policy. Maintenance $ 15,000 Streets Operating Budget 21-005 Annual Right of Way Tree Trimming Annual tree trimming and stump removals within the rights of way. 2021 focus will be for rights of way within Maintenance District 3. Maintenance $ 20,000 Streets Operating Budget 21-006 Spring Street Sweeping Spring Street Sweeping Maintenance $ 15,000 Streets Operating Budget 21-007 Fall Street Sweeping Fall Street Sweeping Maintenance $ 15,000 Streets Operating Budget 21-008 Annual Road Patching and Shoulder Maintenance Reactive Street maintenance including in house and contracted patching, shoulder repairs and pothole filling. $25K contracted $25K in house Maintenance $ 50,000 Streets Operating Budget 7 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-009 Annual ROW Mowing Mowing of select potions of the ROW. Maintenance $ 10,000 Streets Operating Budget 21-010 Annual Light Pole Decorations Light pole decorations -Holiday lights, banners and flags Service $ 5,000 Streets Operating Budget 21-011 Right of Way Tree Inventory This project will be a continuation of last year’s parks tree inventory. The project will consist of the inventorying of trees within city Right of Ways. The purpose is to establish the species mix and overall health of the city's public tree canopy. The results will be used to conduct further planning to address issues such and Emerald Ash Bore and Dutch Elm disease. The project will be dependent upon a Tree Grant from Hennepin County. Study $ 6,000 Streets Operating Budget Grant 21-012 Street Inspections This project includes the inspection of all the public streets scheduled for work in 2022 and 23 as well as those in Maintenance District 3. Study $ 2,000 Streets Operating Budget 21-001 8 Sanitary Sewer Asset Summary Feet sewer main 248,501 Lift Stations 45 Feet of forcemain 81,227 Number of sewer connections 2253 Manholes 1,230 Lift Stations with Generators 17 Metrics Goal: Provide a safe and efficient sanitary sewer collection system Strategy Measure Target Clean and Inspect all city sewers at least every five years to identify area requiring maintenance or possible I&I locations to drive sanitary rehabilitation projects. Feet of sewer main cleaned 100% of maintenance Area Feet of sewer main televises/ inspected As needed Number of sewer Backups 0 Number of I&I Exceedances 0 Inspect all of the City’s lift stations annually and rehabilitate 2 per year Lift Stations inspected 45 Lift Stations rehabilitated 2 Inspect all new Sewer Connection for compliance with CEAM standards Number of sewer service inspections / Number of new connections 100% 9 Sanitary Sewer Projects and Major for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-013 Lift Stations Rehabilitations This project will rehabilitate 2 of the City's 45 Lift Stations. Rehabilitation includes the inspection, and replacement of a lift stations piping, motors, pumps and control as well as repairs wet well. The Lift Stations identified for 2021 are Lift Station #16 and Lift Station #17. Rehabilitating 2 lift stations per year is part of the city's preventative maintenance plan. Allows City to provide extensive maintenance to each Lift Station once every 25 years. Capital Project $ 120,000 Sanitary Sewer Fund 21-014 Sanitary Sewer Rehabilitation (CIPP and Manhole Sealing) This Sanitary Sewer Rehabilitation project will consist of Cured in Place Pipe (CIPP) lining of infiltration susceptible sanitary sewer pipes, manhole reconstruction, and lid replacement. The purpose of the project is to reduce Inflow and Infiltration (I&I) into the Sanitary sewer systems and extend the life to the existing pipes. The lining process creates and new durable pipe within the older pipe at a much reduced cost from open curing or directionally drilling in order to replace the older pipe. Capital Project $ 290,000 Sanitary Sewer Fund 21-015 Annual Sewer Main Flushing This project includes the cleaning of 1/5 of the City's sewer mains. This project is part of the City preventative maintenance program. 2020's focus will be in maintenance area 3. Maintenance $ 20,000 Sanitary Operating Budget 21-016 Annual Sewer Main Televising and Inspection This project includes the inspection of 1/5 of the City's sewer mains. This project is part of the City preventative maintenance program. The results of the inspection are used to determine future maintenance needs. 2021's focus will be in maintenance area 3. Maintenance $ 50,000 Sanitary Operating Budget 10 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-017 Annual Lift Station Inspections and repairs Annual Inspection of all lift stations. These preventive maintenance inspections to determine maintenance needs. Maintenance $ 10,000 Sanitary Operating Budget 21-018 Annual Generator Inspections and Maintenance Annual inspection and routine maintenance for the City's generator fleet. Maintenance $ 27,000 Sanitary Operating Budget 21-019 LS #15 Generator This project will provide a backup generator for Lift Station #15 (Vine Place). Capital Project $ 75,000 Sanitary Sewer Fund 21-020 Sewer Meter Installation This project install meters on the sewer lines that connect Orono residents to the Long Lake Sanitary system. Capital Project $ 60,000 Sanitary Sewer Fund 21-021 Forcemain Replacements Tonkawa PH2 This project will replace aging force main along Tonkawa Road. Capital Project $ 225,000 Sanitary Sewer Fund 21-013 21-014 11 21-019 21-020 21-021 12 Water Asset Summary Feet of Watermain 116254 Number of Water Hydrants 293 Number of Municipal wells 4 Number of Water Valves 308 Number of Water Plants 2 Number of Water Meters 1031 Number of Water Towers 2 Number of Water connections 1031 Metrics Goal: Provide safe and reliable drinking water that meets federal and state water quality requirements. Strategy Measure Target Proactively maintain the system through inspections and exercising hydrants and valves. Number of water main breaks 0 Hydrants flushed 293 Valves exercised 308 Water Services inspected 100% of new or redone connections Ensure wells, plants and storage is reliable and functioning efficiently Gallons pumped As needed Gallons sold As needed Federal and State Standards met Yes Accurately account for water Number of meters read on time 100% Gallons of Unaccounted water Downward Trend↘ 13 Water Projects and Major for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-022 Walters Port Water Main Replacement Replacement of Water main and hydrants in conjunction with the private road replacement Capital Project $ 160,000 Water Fund 21-023 Water meter Replacements This project change out select (approx. 335) residential and commercial water meters. Capital Project $ 90,000 Water Fund 21-024 Annual Hydrant Flushing and Maintenance This project includes the annual flushing of the city water mains, testing and inspection of hydrants. Maintenance $ 14,000 Water Operating Budget 21-025 Water valve exercising and inspection and replacement. Exercise and inspect all of the water valves. Replace any defective valves Maintenance $ 2,000 $ 22,000 Water Operating Budget 21-022 21-023 21-025 14 Stormwater Asset Summary Number of City Maintained Culverts 133 Number of Catch Basins and Manholes 433 Number of City Maintained Storm Pipe 298 Number of City Maintained Storm ponds 16 Number of Outfalls 11 Metrics Goal: Protect property and the natural environment from the effects of flooding and pollution through proactive maintenance of the stormwater drainage system. Strategy Measure Target Use transportation projects as opportunities to repair and/or improve stormwater infrastructure Street Projects including Stormwater Improvements 100% Decrease the risk of flooding for facilities # of structures flooded 0 Reduce pollutants from entering the stormwater system and surface water bodies through street sweeping. Cubic Yards of sweepings removed from city streets Increasing trend ↗ Pounds of phosphorus removed Increasing trend ↗ Proactively maintain the system by inspecting 1/5 of the system each year and using those inspections to inform maintenance activities. Number of Structures inspected 100% of Maintenance Area Number of structure replaced or repaired As needed # Of ponds Inspected 100% of Maintenance Area 15 Stormwater Projects and Major for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-026 Casco Point Stormwater Improvements The project consists of three items from the surface Water Management Plan (SWMP): retrofit of the bio retention basin (CB-1); construction of an control structure (O-1); and installation of a sump manhole at the south end of Casco Point Rd (CB-2). Capital Project $ 149,000 Stormwater Fund 21-027 Annual Storm Water Improvement Project This project includes miscellaneous storm water repairs and improvements include culvert replacements, curb and gutter Improvements and drainage way improvements; small but critical storm water issues. Capital Project $ 50,000 Stormwater Fund 21-028 Fagerness Point Stormwater Project The project consists installation of curb and gutter, catch basins and storm pipes. Capital Project $ 80,000 Stormwater Fund 21-029 Golf Course Pond Dredging The project consists of dredging the Golf Course Pond to restore capacity. Maintenance $ 50,000 Stormwater Fund Park Fund 21-030 Annual Storm Water Inspections and Maintenance Each year the City inspects and cleans 1/5 of the storm sewer system. The focus area for 2021 is District 3. The inspections then drive future repair activities for the city. Maintenance $ 10,000 Stormwater Fund 21-031 Spring Thaw The project consists of all of the annual maintenance items that occur each spring. Maintenance $ 5,000 Stormwater Operating Budget 16 21-026 21-027 21-029 21-028 17 Parks Asset Summary Parks 21 Sports fields / Courts 7 Beaches 4 Ice Rinks 1 Acres of City Park Land 260 Lake Access Points 49 Miles of City Trails 4.5 Playgrounds 5 Trees (in developed parks) 1503 Metrics Goal: To provide passive open space and active recreational opportunities to serve the needs and desires all residents while working to protect, preserve, restore and provide access to ecologically significant natural resource areas, wildlife habitats and open space. Strategy Measure Target Establish self-sufficient Golf course and Dog Park Dog Park Passes Sold 450 Rounds of Golf Played 12,000+ Promote Community engagement and volunteer activates at Parks Volunteer Activities 3 Invest in our natural environment Trees planted / Trees Removed 0+ Acres of Prairie maintained 12 18 Parks Projects and Major for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-032 Trail improvements within Lurton Park. The project is part of continuing efforts to improve park users’ experience. The project will include providing a gravel surface for some of the most used trails in the park. Capital Project $ 20,000 Lurton Park Fund 21-033 Swim Platform for Sandy Beach Installation and Maintenance of a Swim Platform at Sandy Beach. Capital Project $ 10,000 Park Fund 21-034 Swim Dock for Lydiard Beach Installation and Maintenance of a Swim Dock at Lydiard Beach. Capital Project $ 10,000 Park Fund 21-035 Spring Parks Transition Activities This project includes all of the activities required each spring to transition our parks from winter to summer use. Includes installation of Docks, Swim buoys, debris cleanup, opening of summer lake access points, closing of winter access points. Maintenance $ 5,000 Park Operating Budget 21-036 Fall Parks Transition Activities This project includes all of the activities required each fall to transition our parks from summer to winter use. Includes removal of Docks, Swim buoys, debris cleanup, opening of winter lake access points, closing of summer access points. Maintenance $ 5,000 Park Operating Budget 21-037 Annual Park Inspections and Maintenance Inspect all parks and lake access points. This annual inspection process ensures playground and park safety. Inspection results are used to plan future maintenance activity. Maintenance $ 5,000 Park Operating Budget 19 21-032 21-034 21-033 20 Equipment and Facilities Asset Summary Trucks 18 Lawn Care, Mowers 12 Equipment, Earthmoving 7 Buildings 10 Generators, Portable 8 Square Feet of Indoor Space 61,392 Metrics Goal: TO BE DEVELOPED IN 2021 Strategy Measure Target 21 Equipment and Facilities Projects and Procurements for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-038 2021 Equipment replacements Procurement of a Tool Cat with snow attachments (604), Replacement of skid loader 452 with tracked unit, and replacement of trailer 482. Capital Project $ 126,184 Equipment Outlay Fund 21-039 New Public Works Facility The project includes the procurement of a site, design, site preparation, utility extension and construction of a new Public Works Facility. Total Cost estimated at $7,684,375 Three year project: 2021 land procurement and utilities, 2022 Facility Design, 2023 Land preparation and facility construction Capital Project $ 550,000 Facilities Fund 21-040 Navarre Park and Ride Overlay and restriping The project includes overlaying and striping the municipal parking lot in Navarre. Capital Project $ 50,000 Community Investment Fund 21-041 Flag poles at City Hall The project includes the installation of three new flag poles to fly honorific flags and a new higher flag pole for the national colors. Capital Project $ 15,300 Facilities Fund 21-039 21-040 22 City Services Metrics Goal: Provide required city services in an efficient manner. Strategy Measure Target Provide a brush site for residents to properly dispose of their tree and brush trimmings Number of residential visits Level or upward trend Provide Wood Chips to residents from chipped up Brush site Brush Cubic Yards Provided As needed Provide Compost to residents from grass clippings and leaves collected Cubic Yards Provided As needed Cleanup Day Tons of E-waste Collected Level or upward trend Cubic yards of construction Debris Collected Cubic Yards of Scrap Metal Collected # of Appliance Collected Tires Collected Bicycles Collected Christmas Tree Cleanup Number of Trees collected 100% of those dropped at sites Event Support Metrics Goal: Provide Public Works support to City sponsored and approved events. Strategy Measure Target TO BE DEVELOPED IN 2021 23 City Services and Event Support for 2021 ID Description Notes Type Operating Budget Capital Improvement Plan Budget Funding Sources 21-042 Spring Clean Up Annual spring clean-up event. Allows residents of Orono, Long Lake and Minnetonka Beach to drop off metal, electronics, construction debris, appliances etc.. Service $ 11,000 General Fund 21-043 Fall Clean up Second try at a fall clean up event. Allows residents of Orono to drop off metal, electronics, construction debris, appliances etc.. Service $ 11,000 General Fund 21-044 Holiday Tree Clean Up Annual removal and disposal of Holiday Trees. Residents drop of their holiday trees at select parks for pick up by Public Works. Service $ 1,000 General Fund 21-045 Holiday Tree Lighting Annual tree lighting event at Golf course. Service $ 16,000 General Fund Donations 24 Engineering Metrics Goal: Provide support to the Planning and Zoning department through review of grading plans and development plans. Strategy Measure Target Complete Grading Reviews Number of building permit Grading reviews completed 100% of those required Provide Engineering support to Development Planning and Construction oversight Number of Development plan reviews 100% of those required Developments under construction oversight NA Support PB&Z property complaints. Number of property complaint Investigations 100% of those required Goal: Efficiently manage the design and construction of city projects. Strategy Measure Target Apply engineering and project management best practices Percentage of capital project designs initiated and completed within prescribed completion schedule and budget 90% Goal: Manage the City GIS and Asset Management systems TO BE DEVELOPED in 2021 25 H:\ORNO\2020 New Projects\Fee Estimate - 2021 Sewer Improvements.docx November 17, 2020 City of Orono Attn: Adam Edwards P.O. Box 66 Orono, MN 55323 RE: 2021 Sanitary Sewer Rehabilitation Project Dear Adam: As requested, we have prepared a fee estimate for engineering services related to the 20 21 Sanitary Sewer Rehabilitation Project. It is our understanding that the scop e of the project will include sewer lining, manhole sealing, and top hats on private services lines. Our scope of services for this project will include the following: • Reviewing televising information • Manhole inspections • Preparation of Plans and Specifications based on aerial photos and City record plan information • Notification to affected property owners prior to bidding • Bidding assistance and award recommendations Based on the above-mentioned scope of work, we propose and hourly, not -to-exceed fee of $24,900 . Upon request, a fee estimate for construction related services will be provided prior to awarding the project. Please contact me if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer H:\ORNO\2020 New Projects\Fee Estimate - Tonkawa Phase II Forcemain Replacement .docx November 17 , 2020 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: Tonkawa Phase II Forcemain Replacement – Design and Bidding Services Dear Adam: As requested, we have prepared a scope of services and design fee estimate for the proposed 2021 Tonkawa Phase II Forcemain Replacement Project. It is our understanding that the scope of the project will include the following: • Replacement of the forcemain from Lift Station No. 28 on Park Lane to the end of the Phase I forcemain replacement project on Tonkawa Road. Proposed Scope of Engineering Services To assist the City with this improvement project, Bolton & Menk proposes the following scope of services: Topographic Survey – We will document existing conditions as necessary to construct the proposed improvements. Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get input on design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City’s maintenance practices and operations are considered throughout the design process. Detailed Design and Bidding – Once the final scope of the project is determined, Bolton & Menk will prepare detailed plans and specifications and obtain all necessary permits. This work will include coordination with private property own ers as needed. Upon authorization, the project will be advertised for competitive bids. Bolton & Menk will administer the bidding process and will ultimately make a recommendation to the City Council about awarding the project. Fee Estimate Based on the scope of services described above, we propose a not -to -exceed fee of $24,800 to be billed on an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for construction phase services. Tonkawa Forcemain Replacement November 17 , 2020 Page 2 H:\ORNO\2020 New Projects\Fee Estimate - Tonkawa Phase II Forcemain Replacement .docx Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer H:\ORNO\2020 New Projects\Fee Estimate - Walters Port Lane WM Improvements.docx November 17, 2020 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: Walters Port Lane Watermain Replacement – Design and Bidding Services Dear Adam: As requested, we have prepared a scope of services and design fee estimate for the proposed Walters Port Lane Watermain Replacement Project. It is our understanding that the scope of the project will include the following: • Replacement of the watermain on Walters Port Road Proposed Scope of Engineering Services To assist the City with this improvement project, Bolton & Menk proposes the following scope of services: Topographic Survey – We will document existing conditions as necessary to construct the proposed improvements. Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get input on design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City’s maintenance practices and operations are considered throughout the design process. Detailed Design and Bidding – Once the final scope of the project is d etermined, Bolton & Menk will prepare detailed plans and specifications and obtain all necessary permits. This work will include coordination with private property owners as needed. Upon authorization, the p lans will be sent to preapproved contractors fo r quotes. Bolton & Menk will administer the quote process and will ultimately make a recommendation to the City Council about awarding the project. Fee Estimate Based on the scope of services described above, we propose a not -to -exceed fee of $35,000 to be billed on an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for construction phase services. Walters Port Lane Watermain Replacement November 17 , 2020 Page 2 H:\ORNO\2020 New Projects\Fee Estimate - Walters Port Lane WM Improvements.docx Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer H:\ORNO\2020 New Projects\Fee Estimate - 2021 Sewer Improvements.docx November 17, 2020 City of Orono Attn: Adam Edwards P.O. Box 66 Orono, MN 55323 RE: 2021 Sanitary Sewer Rehabilitation Project Dear Adam: As requested, we have prepared a fee estimate for engineering services related to the 20 21 Sanitary Sewer Rehabilitation Project. It is our understanding that the scop e of the project will include sewer lining, manhole sealing, and top hats on private services lines. Our scope of services for this project will include the following: • Reviewing televising information • Manhole inspections • Preparation of Plans and Specifications based on aerial photos and City record plan information • Notification to affected property owners prior to bidding • Bidding assistance and award recommendations Based on the above-mentioned scope of work, we propose and hourly, not -to-exceed fee of $24,900 . Upon request, a fee estimate for construction related services will be provided prior to awarding the project. Please contact me if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer H:\ORNO\2020 New Projects\Fee Estimate - Parking Lot Improvements.docx November 17 , 2020 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: Navarre Parking Lot Improvements – Design and Bidding Services Dear Adam: As requested, we have prepared a scope of services and design fee estimate for the proposed Navarre Parking Lot Improvements. It is our understanding that the scope of the project will include the following: • Mill, overlay and restripe the municipal parking lot in Navarre. Proposed Scope of Engineering Services To assist the City with this improvement project, Bolton & Menk proposes the following scope of services: Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get input on design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City’s maintenance practices and operations are considered throughout the design process. Detailed Design and Bidding – Once the final scope of the project is determined, Bolton & Menk will prepare detailed plans and specifications. This work will include coordination with private property owners as needed. Upon authorization, the project will be advertised for competitive bids. Bolton & Menk will administer the bidding process and will ultimately make a recommendation to the City Council about awarding the project. In is anticipated that these improvements will be bid with the 2021 Street Improvements Project. Fee Estimate Based on the scope of services described above, we propose a not -to -exceed fee of $4,200 to be billed on an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for construction phase services. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer AGENDA ITEM Prepared By: Reviewed By: Approved By: 1.Purpose. The purpose of this action item is to gain Council authorization for Pay Request No. 5 – Final for the Bederwood Park Sports Field project. 2.Background. The Orono Parks Commission developed the project to provide a sports field at Bederwood Park as well as expanding and paving the parking lot. The intent of the project is to provide a facility to support youth sports efforts in the area. To help offset the cost of the project the city received a Hennepin County youth sports grant program for $136,275. The main portion of the project was awarded in August 2019. The contract portion of the project was completed in 2020. 3.Scope. The project scope is a turf sports field, paved parking lot, well and irrigation system. This council action is focused on the well component of the project and includes both the construction of the new well and the sealing of the old well. 4.Cost. Pay Request 5 is for $6,432.19. This included payment of the retainage. Total payments to Sunram Construction including Pay request 5 is $321,609.55. The bid amount was $322,782.00 5.Project Funding. This project is funded from Park Dedication Fund and the Hennepin County Youth Sports Grant. 6.Staff Recommendation. All project close out documents have been received. I recommend approval of the final payment of $6,432.19 to Sunram Construction be approved and the contract closed out. COUNCIL ACTION REQUESTED: Motion to approve Pay Request No. 5-Final of $6,432.19 to Sunram Construction for the Bederwood Park Sports Field Project. Exhibits A.Pay Request Item No.: 12 Date: November 23, 2020 Item Description: Bederwood Park Sports Field Contract Close Out and Pay Application 5 - Final Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda AGENDA ITEM Prepared By: DJR Reviewed By: DJR Approved By: DJR 1. Purpose: To gain approval to use Hennepin County Assessors for assessing city properties 2. Background: The City has contracted with Hennepin County for assessing services since August of 1998. The current 4 year agreement expired on July 31, 2020. The proposed agreement covers assessing services from August 1, 2020 through July 31, 2024. The County Assessor’s Office provides good customer service to our residents from experienced staff which is based on thorough knowledge about high quality properties in our area. Hennepin County also offers a broad spectrum of resources for the assessors including tax attorneys and specialists in exclusions/exemptions. 3. Funding: The City cost for 2021 services will be $208,000 and are budgeted under Assessing Services in the General Fund. The 2020 budgeted amount was $205,000. 4. Staff Recommendation: Staff recommends continuing the partnership with Hennepin County Assessor’s office to provide assessing services for city properties. COUNCIL ACTION REQUESTED Motion to approve the attached Hennepin County Assessing Agreement Exhibits A. Hennepin County Assessing Agreement Item No.: 13 Date: November 23, 2020 Item Description: Hennepin County Assessment Services Agreement Presenter: Dustin Rief Agenda Section: Consent Agenda Contract No. A2010422 AGREEMENT THIS AGREEMENT, made and entered into by and between the COUNTY OF HENNEPIN, a political subdivision of the State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF “ORONO”, a political subdivision of the State of Minnesota, hereinafter referred to as "CITY"; WHEREAS, said CITY lies wholly within the COUNTY OF HENNEPIN and constitutes a separate assessment district; and WHEREAS, under such circumstances, the provisions of Minnesota Statutes, Section 273.072 and Minnesota Statutes, Section 471.59 permit the County Assessor to provide for the assessment of property; and WHEREAS, said CITY desires the COUNTY to perform certain assessments on behalf of said CITY; and WHEREAS, the COUNTY is willing to cooperate with said CITY by completing the assessment in a proper manner; NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed as follows: 1. The COUNTY shall perform the 2021, 2022, 2023, and 2024 property assessment for the CITY OF ORONO in accordance with property assessment procedures and practices established and observed by the COUNTY, the validity and reasonableness of which are hereby acknowledged and approved by the CITY. Any such practices and procedures may be changed from time to time, by the COUNTY in its sole judgment, when good and efficient assessment procedures so require. The property assessment by the COUNTY shall be composed of those assessment services (2) which are set forth in Exhibit A, attached hereto and made a part hereof by this reference, provided that the time frames set forth therein shall be considered to be approximate only. 2. All information, records, data, reports, etc. necessary to allow the COUNTY to carry out its herein responsibilities shall be furnished to the COUNTY without charge by the CITY, and the CITY agrees to cooperate in good faith with the COUNTY in carrying out the work under this Agreement. 3. The CITY agrees to furnish, without charge, secured office space needed by the COUNTY at appropriate places in the CITY's offices. Such office space shall be sufficient in size to accommodate reasonably two (2) appraiser and any furniture placed therein. The office space shall be available for the COUNTY's use at any and all times during typical business hours, and during all such hours the COUNTY shall be provided with levels of heat, air conditioning and ventilation as are appropriate for the seasons. 4. The CITY also agrees to provide appropriate desk and office furniture as necessary copying machines and fax machines and their respective supplies, and telephone and internet service to the COUNTY, all without charge to the COUNTY. 5. It shall be the responsibility of the CITY to have available at the CITY's offices, or via telephone or teleconference, a person who has the knowledge and skill to be able to answer routine questions pertaining to homesteads and property assessment matters. 6. In accordance with Hennepin County Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, (3) sexual orientation, public assistance status, ex-offender status or national origin; and no person who is protected by applicable Federal or State laws, rules and regulations against discrimination shall be otherwise subjected to discrimination. 7. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of joint venturers or co-partners between the parties hereto or as constituting the CITY as the agent, representative or employee of the COUNTY for any purpose or in any manner whatsoever. Any and all personnel of CITY or other persons, while engaged in the performance of any activity under this Agreement, shall have no contractual relationship with the COUNTY and shall not be considered employees of the COUNTY and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the CITY, its officers, agents, CITY or employees shall in no way be the responsibility of the COUNTY, and CITY shall defend, indemnify and hold the COUNTY, its officials, officers, agents, employees and duly authorized volunteers harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re-employment Compensation, disability, severance pay and retirement benefits. (4) 8. CITY agrees that it will defend, indemnify and hold the COUNTY, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney’s fees, witness fees and disbursements incurred in the defense thereof) resulting from or caused by the negligent or intentional acts or omissions of the CITY, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. The CITY’s liability shall be governed by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including common law. 9. COUNTY agrees that it will defend, indemnify and hold the CITY, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney’s fees, witness fees and disbursements incurred in the defense thereof) resulting from or caused by the negligent or intentional acts or omissions of the COUNTY, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. The COUNTY’s liability shall be governed by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including common law. 10. The COUNTY shall endeavor to perform all services called for herein in an efficient manner. The sole and exclusive remedy for any breach of this Agreement by the COUNTY and for COUNTY's liability of any kind whatsoever, including but not limited to liability arising out of, resulting from or in any manner related to contract, tort, (5) warranty, statute or otherwise, shall be limited to correcting diligently any deficiency in said services as is reasonably possible under the pertinent circumstances. 11. Neither party hereto shall be deemed to be in default of any provision of this Agreement, or for delay or failure in performance, resulting from causes beyond the reasonable control of such party, which causes shall include, but are not limited to, acts of God, labor disputes, acts of civil or military authority, fire, civil disturbance, changes in laws, ordinances or regulations which materially affect the provisions hereof, or any other causes beyond the parties' reasonable control. 12. This Agreement shall commence on August 1, 2020 and shall terminate on July 31, 2024. Either party may initiate an extension of this Agreement for a term of four (4) years by giving the other written notice of its intent to so extend prior to March 1, 2024. If the party who receives said notice of intent to extend gives written notice to the other party of its desire not to extend prior to, April 15, 2024 this Agreement shall terminate on July 31, 2024. Nothing herein shall preclude the parties, prior to the end of this Agreement, from agreeing to extend this contract for a term of four (4) years. Any extended term hereof shall be on the same terms and conditions set forth herein and shall commence on August 1, 2024. Either party may terminate this Agreement: 1) immediately for "just cause", as defined herein, or 2) for any reason, upon providing 120 days prior written notice to the other party. If the CITY should cancel this Agreement, as above provided, before the completion of the then current property assessment by the COUNTY, the CITY agrees to defend and hold the COUNTY, its officials, officers, agents, employees and duly authorized volunteers harmless from any liability that might ensue as a result of the non-completion of a property tax assessment, to the extent the non-completion was not directly caused by a material breach of (6) this agreement by the County. For the purpose of this Agreement, the term "just cause" shall mean the failure of any party hereto reasonably to perform a material responsibility arising hereunder. 13.A. In consideration of said assessment services, the CITY agrees to pay the COUNTY the sum of Two Hundred Eight Thousand Dollars ($208,000) for each assessment, provided that any payment for the current year’s assessment may be increased or decreased by that amount which exceeds or is less than the COUNTY's estimated cost of appraising new construction and new parcels for the current year’s assessment. The amount of any increase or decrease shall be specified in the billing for the current year’s assessment. 13.B. Regarding each assessment, in addition to being subject to adjustment in the above manner, said assessment cost of $208,000 may also be increased by the COUNTY if: (1) The COUNTY determines that any cost to the COUNTY in carrying out any aspect of this Agreement has increased, including but not limited to the following types of costs: new construction and new parcel appraisals, mileage, postage, supplies, labor (including fringe benefits) and other types of costs, whether similar or dissimilar; and/or 2) The COUNTY reasonably determines that other costs should be included in the costs of assessment work. If the COUNTY desires to increase the assessment cost pursuant to this paragraph 13(B), it shall give written notice thereof by June 15 of any year and such increase shall apply to the assessment for the calendar year next following the current calendar year. Any such notification shall specifically set forth the amount of any new construction and new parcel appraisal charges. Notwithstanding any provisions herein to the contrary, if any such increase, exclusive of any charge for the estimated costs of new construction and new parcel (7) appraisals, exceeds seven and one half percent (7.5%) of the amount charged for the assessment for the then current calendar year, exclusive of any charge for the estimated costs of new construction and new parcel appraisals, the CITY may cancel this Agreement by giving to the COUNTY written notice thereof, provided that said cancellation notice must be received by the COUNTY not later than July 24 of the then current calendar year and said cancellation shall be effective no earlier than five (5) days after the receipt of said notice by the COUNTY and not later than July 31 of said next calendar year. Supportive records of the cost increase will be open to inspection by the CITY at such times as are mutually agreed upon by the COUNTY and CITY. Failure of the COUNTY to give the CITY a price-change notice by June 15 shall not preclude the COUNTY from giving CITY such notice after said date but prior to August1 of any year, provided that if such price increase exceeds said seven and one half percent (7.5%) - all as above set forth - the CITY may cancel this Agreement if the COUNTY receives notice thereof not later than thirty-nine (39) days from the date of receipt by the CITY of any said late price-change notice, provided further that any such cancellation shall be effective not earlier than five (5) days after COUNTY's receipt of said cancellation notice and not later than forty-six (46) days after the CITY's receipt of any said price-increase notice. Payment for each assessment shall be made in the following manner: Approximately one-half (1/2) of the cost of an assessment (the amount payable being set forth in a bill sent by the COUNTY to the CITY) shall be paid by the CITY no later than the fifteenth (15th) day of the November which precedes the pertinent assessment year; and the remaining portion of said cost (the amount payable being set forth in a bill sent by the COUNTY to the CITY) shall be paid by the CITY no later than July 15 of the (8) pertinent year. The COUNTY may bill the CITY after the aforesaid dates and in each such case, the CITY shall pay such bill within thirty (30) days after receipt thereof. 14. Any notice or demand, which may or must be given or made by a party hereto, under the terms of this Agreement or any statute or ordinance, shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: TO CITY: City Administrator City of Orono PO Box 66 Crystal Bay, MN 55323 TO COUNTY: Hennepin County Administrator 2300A Government Center Minneapolis, MN 55487 copies to: County Assessor Hennepin County 2103A Government Center Minneapolis, MN 55487 Any party may designate a different addressee or address at any time by giving written notice thereof as above provided. Any notice, if mailed, properly addressed, postage prepaid, registered or certified mail, shall be deemed dispatched on the registered date or that stamped on the certified mail receipt and shall be deemed received within the second business day thereafter or when it is actually received, whichever is sooner. Any notice delivered by hand shall be deemed received upon actual delivery. 15. It is expressly understood that the obligations of the respective parties under Paragraphs 7, 8, 9, 12, and 13 hereof and the obligations of each party which, by their sense and context, are intended to survive the performance thereof by the same party, shall so survive the completion of performance, termination or cancellation of this Agreement. (9) THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK (10) IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized officers and delivered on its behalf, this ______ day of _____________, 2020. COUNTY OF HENNEPIN STATE OF MINNESOTA Reviewed by County Attorney’s Office: By: Chair of the County Board ______________________ Date: _________________ And: Assistant/Deputy/County Administrator ATTEST: Deputy/Clerk of the County Board CITY OF ORONO By: Its And: Its City organized under: ______ Statutory ____X__Option A ______ Option B ______Charter (11) Contract No. A2010422 EXHIBIT A CITY OF ORONO During the contract term, the County shall: 1. Physically inspect and revalue 20% of the real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation. 3. Adjust estimated market values on those properties not physically inspected as deemed necessary per sales ratio analysis. 4. Prepare the initial assessment roll. 5. Print and mail valuation notices. 6. Respond to taxpayers regarding assessment or appraisal problems or inquiries. 7. Conduct valuation reviews prior to Board of Review or Open Book Meetings, as determined by the City – approximate dates: March through May 15. 8. Attend Board of Review or conduct Open Book Meeting. Prepare all necessary review appraisals. Approximate dates: April 1 – May 31. 9. Maintain an updated property file – current values, classification data and characteristic data. 10. Prepare divisions and combinations as required. 11. Administer the abatement process pursuant to Minn. Stat. §375.192. 12. Prepare appraisals; defend and/or negotiate all Tax Court cases. 13. Provide all computer hardware and software applications necessary to complete contracted services. 14. Process all homestead and special program applications. AGENDA ITEM Prepared By: MLU Reviewed By: MLU Approved By: DJR 1. Purpose. The purpose of this item is to provide the Council with year to date General Fund Budget Information. This is for informational purposes only and no action is required. COUNCIL ACTION REQUESTED No Action is required. Exhibits 3rd Quarter Budget Memo Item No.: 14 Date: November 23, 2020 Item Description: Third Quarter Financial Report Presenter: Maggie Ung Accountant Agenda Section: Finance Director Report To: Mayor and Council From: Maggie Ung, Accountant Subject: Budget Update Date: November 23, 2020 Attachments: 1. Revenue Summary 2. Revenue Detail 3. Expenditure Summary 4. Expenditure Detail 5. Vendor Listing The third quarter General Fund year-to-date budget to actual comparisons are included with this memo. They are as of the end of September which represents 75% of the year. Revenues are currently at 71.4% of budget with expenditures at 68.36% of budget. General Fund Revenues At 71.4% of revenues the City is currently on pace to meet revenues for the year. For comparison purposes, 2019 revenues at the end of the 2nd quarter were 72.5% and finished the year at 107% of budget. Tax revenues are at 48.8% of budget compared to 52.1% last year. Some states that have reopened their economies are seeing spikes in cases and hospitalizations. If this leads to another shutdown, this could affect our revenue streams. For the last few years, by third quarter, Licenses and Permits have exceeded budget. Due to COVID-19 this year, the City has collected 76.42% of the budgeted revenue which is on target to meet the budgeted revenue compared to having collected 108.3% in 2019. One factor for this decrease is due to less developments occurring within the city. Another likely factor is COVID- 19 and having the government mandated shutdown mid-year. For Other Government Revenue, the City is at 161% compared to 53.1% in 2019. This is due to the CARES Act grant that was received in July. The Golf Course Revenue is also exceeding budget at 189% compared to 98.8% in 2019. COVID-19 also play a large role in this revenue item as many indoor social gatherings were advised against and therefore, there has been an uptick in individuals taking to outdoor activities, such as golfing. General Fund Expenditures At 68.4%, the overall expenditure amounts are on target for the year. Although some adjustments have been made, the expenditure statement should be view as non-adjusted. Two departments are trending over budget for the year. The first one is Mayor and Council. The reason for this is the change in costs for producing meeting minutes. The 2020 budget was prepared based on having our own recorder. With the Recorder’s retirement last quarter, we are Budget Update November 20, 2020 Page 2 spending significantly more money than was budgeted. The Mayor Council is one of the smallest departments in the budget, so the overage in this department will not impact the overall budget. The other department is the Golf Course. The overage is due to course maintenance and bank fees being higher than budgeted. On the revenue side, course revenues have exceeded budget and offsets any overage in expenditures. General Fund Summary In summary, the overall General Fund budget is looking good through the 3rd quarter. Revenues are on pace with budgeted amounts. Expenditures at 68.4% of budget are slightly below last year’s 3rd quarter numbers and are on pace to finish the year under budget. So u r c e S e p t 30 B u d g e t P e r c e n t D e c 31 P e r c e n t S e p t 30 B u d g e t P e r c e n t Ta x e s 2 , 2 8 5 , 8 3 8 4, 3 9 0 , 0 0 0 52 . 0 7 % 4 , 3 8 4 , 0 3 8 99 . 8 6 % 2 , 2 9 0 , 2 3 7 4, 6 8 9 , 0 0 0 48.84% Li c e n s e s & Pe r m i t s 5 3 8 , 0 1 4 49 6 , 7 5 0 10 8 . 3 1 % 7 0 3 , 1 9 2 14 1 . 5 6 % 4 0 6 , 7 3 1 53 2 , 2 0 0 76.42% Ot h e r Go v e r n m e n t a l 1 4 3 , 5 7 4 27 0 , 2 2 0 53 . 1 3 % 4 3 1 , 7 5 3 15 9 . 7 8 % 6 4 0 , 8 5 2 39 8 , 0 0 0 161.02% Ch a r g e s fo r Se r v i c e 2 , 9 6 3 , 2 8 1 3, 0 4 1 , 9 0 0 97 . 4 2 % 3 , 2 9 3 , 3 4 1 10 8 . 2 7 % 2 , 7 6 2 , 7 6 0 3, 1 6 0 , 7 0 0 87.41% Fi n e s 6 6 , 6 2 4 80 , 1 0 0 83 . 1 8 % 8 5 , 8 0 9 10 7 . 1 3 % 3 3 , 0 4 6 75 , 1 0 0 44.00% Mi s c e l l a n e o u s 2 , 3 8 0 2, 0 0 0 11 9 . 0 0 % 2 , 2 5 0 11 2 . 5 0 % 1 , 6 0 0 2, 0 0 0 80.00% Go l f Co u r s e 1 7 3 , 9 5 1 17 6 , 0 0 0 98 . 8 4 % 1 8 0 , 8 3 1 10 2 . 7 4 % 3 3 2 , 6 2 0 17 6 , 0 0 0 188.99% In t e r e s t 3 3 5 96 , 4 1 0 0. 3 5 % 4 4 8 0. 4 6 % 5 5 3 77 , 1 0 0 0.72% Ot h e r So u r c e s & Tr a n s f e r s 4 8 , 7 7 8 23 , 9 0 0 20 4 . 0 9 % 6 8 , 8 1 1 28 7 . 9 1 % 5 7 , 7 7 8 33 , 1 0 0 174.56% 6, 2 2 2 , 7 7 5 8, 5 7 7 , 2 8 0 72 . 5 5 % 9 , 1 5 0 , 4 7 4 10 6 . 6 8 % 6 , 5 2 6 , 1 7 7 9, 1 4 3 , 2 0 0 71.38% Qu a r t e r Ci t y of Or o n o Re v e n u e Su m m a r y wi t h Co m p a r i s o n to Bu d g e t Fo r Th e 9 Mo n t h s En d i n g Se p t e m b e r 30 , 20 1 9 ‐ 20 20 1 9 2 0 2 0 An n u a l CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:50AM PAGE: 1 TAXES 101-31010 CURRENT AD VALOREM TAXES 2,239,323.25 2,239,323.25 4,679,000.00 2,439,676.75 47.9 101-31020 DELINQUENT AD VALOREM TAXES 15,563.24 15,563.24 10,000.00 ( 5,563.24)155.6 101-31040 FISCAL DISPARITIES 14,592.51 14,592.51 .00 ( 14,592.51).0 101-31050 PERSONAL PROPERTY TAX 20,221.24 20,221.24 .00 ( 20,221.24).0 101-31060 FORFEITED TAX SALE APPORTIONMT 20.89 20.89 .00 ( 20.89).0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST-TAXES 515.39 515.39 .00 ( 515.39).0 TOTAL TAXES 2,290,236.52 2,290,236.52 4,689,000.00 2,398,763.48 48.8 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 .00 .00 .0 101-32110 BEER & LIQUOR LICENSES .00 .00 7,100.00 7,100.00 .0 101-32120 CIGARETTE LICENSES 750.00 750.00 500.00 ( 250.00)150.0 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES 1,110.00 1,110.00 1,100.00 ( 10.00)100.9 101-32180 OTHER BUSINESS LICENSE/PERMIT 5,560.00 5,560.00 10,000.00 4,440.00 55.6 101-32230 RENTAL LICENSES 1,400.00 1,400.00 4,000.00 2,600.00 35.0 101-32240 DOG LICENSES 200.00 200.00 .00 ( 200.00).0 101-32510 BUILDING PERMITS 290,982.67 290,982.67 425,000.00 134,017.33 68.5 101-32520 ZONING PERMIT 1,800.00 1,800.00 1,500.00 ( 300.00)120.0 101-32530 MECHANICAL/SEPTIC/OTHER 82,183.58 82,183.58 55,000.00 ( 27,183.58)149.4 101-32590 PLUMBING PERMIT 22,744.48 22,744.48 28,000.00 5,255.52 81.2 TOTAL LICENSES & PERMITS 406,730.73 406,730.73 532,200.00 125,469.27 76.4 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT-OTHER 610,407.00 610,407.00 .00 ( 610,407.00).0 101-33410 HACA AID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID .00 .00 230,000.00 230,000.00 .0 101-33430 POLICE TRAINING REIMBURSEMENT 28,076.35 28,076.35 23,000.00 ( 5,076.35)122.1 101-33440 MUNICIPAL STATE AID-STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID .00 .00 .00 .00 .0 101-33490 STATE GRANT-OTHER 2,368.74 2,368.74 145,000.00 142,631.26 1.6 101-33610 COUNTY GRANT-RECYCLING .00 .00 .00 .00 .0 101-33690 COUNTY GRANT-OTHER .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS .00 .00 .00 .00 .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 640,852.09 640,852.09 398,000.00 ( 242,852.09)161.0 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:50AM PAGE: 2 CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 214,500.00 214,500.00 283,500.00 69,000.00 75.7 101-34210 GENERAL TAXABLE SALES/SERVICE 216.74 216.74 2,000.00 1,783.26 10.8 101-34220 ASSESSMENTS SEARCHES 40.00 40.00 200.00 160.00 20.0 101-34230 FILING FEES-ELECTIONS/PLATS 4.00 4.00 3,000.00 2,996.00 .1 101-34240 ZONING DISCLOSURE .00 .00 .00 .00 .0 101-34410 PLAN CHECK/SITE EXAM FEES 121,421.23 121,421.23 200,000.00 78,578.77 60.7 101-34420 COND USE-VARIANCE-DEV FEES 14,800.00 14,800.00 19,000.00 4,200.00 77.9 101-34430 ENGINEERING & LEGAL FEES 33,445.97 33,445.97 45,000.00 11,554.03 74.3 101-34440 BLDG PERMITS-MAIL IN FEES .00 .00 .00 .00 .0 101-34450 ON-SITE SEPTIC PROGRAM FEES 46,389.55 46,389.55 45,800.00 ( 589.55)101.3 101-34460 COOP AGREEMENT-INSPECTION 13,172.76 13,172.76 15,000.00 1,827.24 87.8 101-34610 COOP AGREEMENT-POLICE 2,268,491.00 2,268,491.00 2,428,000.00 159,509.00 93.4 101-34620 COOP AGREEMENT-ANIMAL CONTROL .00 .00 .00 .00 .0 101-34630 POLICE SPECIAL SERVICES 22,035.00 22,035.00 100,000.00 77,965.00 22.0 101-34640 FALSE ALARM FEES 200.00 200.00 1,000.00 800.00 20.0 101-34650 POLICE REPORTS 770.97 770.97 900.00 129.03 85.7 101-34670 POLICE RESERVE RECEIPTS 24,790.00 24,790.00 .00 ( 24,790.00).0 101-34680 EXPLORERS PROGRAM .00 .00 .00 .00 .0 101-34781 OFF LEASH ANNUAL PASS .00 .00 15,000.00 15,000.00 .0 101-34783 PARK RESERVATIONS 255.00 255.00 .00 ( 255.00).0 101-34810 COOP AGREEMENT-PUBLIC WORKS 2,227.33 2,227.33 1,500.00 ( 727.33)148.5 101-34815 INTERDEPARTMENTAL SERVICES-PW .00 .00 .00 .00 .0 101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0 101-34830 BRUSH SITE FEES .00 .00 800.00 800.00 .0 TOTAL CHARGES FOR SERVICES 2,762,759.55 2,762,759.55 3,160,700.00 397,940.45 87.4 FINES 101-35104 OTHER FINES .00 .00 .00 .00 .0 101-35105 ADMIN CITATIONS 5,968.51 5,968.51 .00 ( 5,968.51).0 101-35400 COURT FINES 27,077.46 27,077.46 75,000.00 47,922.54 36.1 101-35410 DRUG TASK FORCE .00 .00 .00 .00 .0 101-35420 DOG IMPOUND FEES .00 .00 100.00 100.00 .0 101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0 TOTAL FINES 33,045.97 33,045.97 75,100.00 42,054.03 44.0 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:50AM PAGE: 3 MISCELLANEOUS 101-37699 UTILITY PENALTIES 1,600.00 1,600.00 2,000.00 400.00 80.0 101-37910 GREEN FEES 234,103.76 234,103.76 110,000.00 ( 124,103.76)212.8 101-37920 RENTAL-GOLF CARTS & CLUB 78,990.43 78,990.43 48,000.00 ( 30,990.43)164.6 101-37930 BEER SALES 11,034.70 11,034.70 10,000.00 ( 1,034.70)110.4 101-37935 POP SALES .00 .00 .00 .00 .0 101-37940 CONCESSIONS-TAXABLE 4,869.24 4,869.24 5,000.00 130.76 97.4 101-37950 CONCESSIONS-NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES 1,716.64 1,716.64 1,000.00 ( 716.64)171.7 101-37970 PRO SHOP-TAXABLE 1,102.16 1,102.16 2,000.00 897.84 55.1 101-37980 PRO SHOP-NONTAXABLE 803.36 803.36 .00 ( 803.36).0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS .00 .00 .00 .00 .0 101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS 334,220.29 334,220.29 178,000.00 ( 156,220.29)187.8 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 76,600.00 76,600.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST-NOW ACCOUNT 553.40 553.40 500.00 ( 53.40)110.7 101-39610 MISCELLANEOUS REVENUE 6,054.08 6,054.08 4,700.00 ( 1,354.08)128.8 101-39615 CONVENIENCE FEE 1,316.38 1,316.38 .00 ( 1,316.38).0 101-39620 RENT INCOME 4,050.00 4,050.00 5,400.00 1,350.00 75.0 101-39630 CONTRIBUTIONS & DONATIONS 12,700.00 12,700.00 .00 ( 12,700.00).0 101-39640 REFUNDS & REIMBURSEMENTS 8,521.02 8,521.02 3,000.00 ( 5,521.02)284.0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND .00 .00 .00 .00 .0 101-39680 SALE OF EQUIPMENT 25,136.54 25,136.54 20,000.00 ( 5,136.54)125.7 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 101-39999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 58,331.42 58,331.42 110,200.00 51,868.58 52.9 TOTAL FUND REVENUE 6,526,176.57 6,526,176.57 9,143,200.00 2,617,023.43 71.4 NET REVENUE OVER EXPENDITURES 6,526,176.57 6,526,176.57 9,143,200.00 2,617,023.43 71.4 9/ 3 0 / 2 0 1 9 1 2 / 3 1 / 2 0 1 9 12 / 3 1 / 2 0 2 0 Ad j u s t e d De p a r t m e n t S e p 30 B u d g e t P e r c e n t D e c 31 P e r c e n t S e p 30 B u d g e t B a l a n c e P e r c e n t Ma y o r & Co u n c i l ___ ‐41 1 1 0 ‐__ _ 26 , 3 6 8 34 , 0 3 0 77 . 4 8 % 3 3 , 9 4 8 99 . 7 6 % 3 2 , 3 8 2 34 , 5 0 0 2,118 93.86% Ad m i n i s t r a t i o n ___ ‐41 3 0 0 ‐__ _ 27 8 , 6 7 3 43 4 , 4 7 0 64 . 1 4 % 3 9 4 , 9 4 2 90 . 9 0 % 2 8 7 , 3 8 2 42 6 , 8 0 0 139,418 67.33% El e c t i o n s ___ ‐41 4 1 0 ‐__ _ 52 3 7, 1 6 0 7. 3 0 % 2 , 8 9 0 40 . 3 6 % 3 1 , 5 9 0 69 , 5 0 0 37,910 45.45% As s e s s i n g ___ ‐41 5 5 0 ‐__ _ 11 1 , 4 1 7 18 5 , 0 0 0 60 . 2 3 % 1 9 4 , 7 5 0 10 5 . 2 7 % 1 5 2 , 2 5 0 20 3 , 0 0 0 50,750 75.00% Fi n a n c e De p a r t m e n t ___ ‐41 5 0 0 ‐__ _ 17 2 , 2 4 2 27 3 , 0 5 0 63 . 0 8 % 2 3 9 , 6 8 6 87 . 7 8 % 1 4 4 , 9 2 8 27 6 , 1 0 0 131,172 52.49% La w / L e g a l Se r v i c e s ___ ‐41 6 0 0 ‐__ _ 78 , 1 3 7 12 9 , 0 0 0 60 . 5 7 % 1 0 5 , 9 5 5 82 . 1 4 % 6 6 , 9 1 4 13 4 , 0 0 0 67,086 49.94% Ce n t r a l Se r v i c e s ___ ‐41 9 0 0 ‐__ _ 18 6 , 4 1 9 29 4 , 8 9 0 63 . 2 2 % 2 9 0 , 2 2 1 98 . 4 2 % 2 2 4 , 8 7 8 31 5 , 1 0 0 90,222 71.37% Hu m a n Se r v i c e s ___ ‐41 8 0 0 ‐__ _ ‐ 12 , 4 0 0 0. 0 0 % 9 , 5 0 0 76 . 6 1 % 9 , 5 0 0 12 , 4 0 0 2,900 76.61% Po l i c e De p a r t m e n t ___ ‐42 1 1 0 ‐__ _ 3, 2 2 1 , 7 4 2 4, 5 1 9 , 1 7 0 71 . 2 9 % 4 , 6 1 1 , 4 5 0 10 2 . 0 4 % 3 , 2 7 0 , 9 3 8 4, 8 7 3 , 8 0 0 1,602,862 67.11% Fi r e Pr o t e c t i o n ___ ‐42 2 6 0 ‐__ _ 30 1 , 5 7 4 40 2 , 1 0 0 75 . 0 0 % 4 0 2 , 1 9 2 10 0 . 0 2 % 3 2 5 , 4 3 6 43 3 , 9 0 0 108,465 75.00% Bu i l d i n g & Zo n i n g ___ ‐42 4 0 0 ‐__ _ 44 6 , 1 3 0 69 5 , 9 1 0 64 . 1 1 % 6 7 1 , 3 9 4 96 . 4 8 % 4 9 6 , 3 7 1 71 3 , 3 0 0 216,929 69.59% En g i n e e r i n g ___ ‐43 1 7 0 ‐__ _ 16 , 5 0 3 20 , 0 0 0 82 . 5 2 % 2 3 , 5 8 8 11 7 . 9 4 % 1 0 , 7 7 9 20 , 0 0 0 9,222 53.89% Pu b l i c Wo r k s ___ ‐43 0 0 0 ‐__ _ 38 2 , 9 8 2 51 3 , 1 8 0 74 . 6 3 % 5 8 2 , 0 6 1 11 3 . 4 2 % 4 4 9 , 9 9 3 60 8 , 8 0 0 158,807 73.91% Pa r k s 10 1 ‐45 2 0 0 ‐__ _ 13 7 , 9 4 9 21 8 , 4 4 0 63 . 1 5 % 1 8 9 , 2 5 3 86 . 6 4 % 1 8 9 , 9 6 7 23 0 , 0 0 0 40,033 82.59% Go l f ___ ‐45 2 1 0 ‐__ _ 19 1 , 7 1 3 21 2 , 7 3 0 90 . 1 2 % 2 4 7 , 1 5 3 11 6 . 1 8 % 2 0 0 , 3 2 0 22 0 , 4 0 0 20,080 90.89% Br u s h Si t e ___ ‐45 2 2 0 ‐__ _ 5, 5 1 9 ‐ 0. 0 0 % ‐ 0. 0 0 % 1 0 , 8 2 9 13 , 1 0 0 2,271 82.66% Sp e c i a l Se r v i c e s ___ ‐43 2 8 0 ‐__ _ 10 3 , 1 2 6 12 5 , 7 5 0 82 . 0 1 % 1 3 4 , 9 8 1 10 7 . 3 4 % 4 5 , 7 7 1 12 8 , 5 0 0 82,729 35.62% Sp e c i a l Pr o j e c t s ___ ‐43 2 9 0 ‐__ _ 26 , 8 3 9 10 0 , 0 0 0 0. 0 0 % 3 3 , 4 0 5 33 . 4 1 % 9 9 30 , 0 0 0 29,901 0.33% Tr a n s f e r to Ot h e r Fu n d s ___ ‐43 2 9 0 ‐72 0 30 0 , 0 0 0 40 0 , 0 0 0 75 . 0 0 % 4 0 4 , 3 3 9 10 1 . 0 8 % 3 0 0 , 0 0 0 40 0 , 0 0 0 100,000 75.00% 5, 9 8 7 , 8 5 3 8, 5 7 7 , 2 8 0 69 . 8 1 % 8 , 5 7 1 , 7 0 7 99 . 9 4 % 6 , 2 5 0 , 3 2 6 9, 1 4 3 , 2 0 0 2,892,874 68.36% Qu a r t e r A n n u a l Ci t y of Or o n o Ex p e n d i t u r e Su m m a r y wi t h Co m p a r i s o n to Bu d g e t Fo r Th e 9 Mo n t h s En d i n g Se p t e m b e r 30 , 20 1 9 ‐ 20 20 1 9 2 0 2 0 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 1 MAYOR & COUNCIL 101-41110-101 FULL-TIME EMPLOYEES REGULAR 12,133.41 12,133.41 18,200.00 6,066.59 66.7 101-41110-122 FICA 928.16 928.16 1,400.00 471.84 66.3 101-41110-151 WORKER'S COMP INSURANCE PREM 75.00 75.00 100.00 25.00 75.0 101-41110-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41110-313 IT SERVICES 600.00 600.00 800.00 200.00 75.0 101-41110-433 MEMBERSHIPS 35,669.50 35,669.50 12,500.00 ( 23,169.50)285.4 101-41110-437 TRAINING & DEVELOPMENT .00 .00 300.00 300.00 .0 101-41110-439 MEETING EXPENSES 6,104.00 6,104.00 1,200.00 ( 4,904.00)508.7 101-41110-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL MAYOR & COUNCIL 55,510.07 55,510.07 34,500.00 ( 21,010.07)160.9 ADMINISTRATION 101-41300-101 FULL-TIME EMPLOYEES REGULAR 196,142.79 196,142.79 285,800.00 89,657.21 68.6 101-41300-102 FULL-TIME EMPLOYEES OVERTIME 18.34 18.34 1,300.00 1,281.66 1.4 101-41300-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-41300-104 TEMPORARY/SEASONAL EMPLOYEES 12,134.50 12,134.50 10,500.00 ( 1,634.50)115.6 101-41300-111 OTHER .00 .00 .00 .00 .0 101-41300-121 PERA 15,002.69 15,002.69 21,500.00 6,497.31 69.8 101-41300-122 FICA 15,069.10 15,069.10 22,800.00 7,730.90 66.1 101-41300-135 CITY BENEFIT CONTRIBUTION 36,432.07 36,432.07 57,600.00 21,167.93 63.3 101-41300-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41300-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41300-151 WORKER'S COMP INSURANCE PREM 1,500.00 1,500.00 2,000.00 500.00 75.0 101-41300-208 BOOKS & PERIODICALS 126.10 126.10 300.00 173.90 42.0 101-41300-313 IT SERVICES 4,875.00 4,875.00 6,500.00 1,625.00 75.0 101-41300-319 PROFESSIONAL SERVICES .00 .00 6,000.00 6,000.00 .0 101-41300-331 TRAVEL EXPENSES 70.65 70.65 3,500.00 3,429.35 2.0 101-41300-340 GENERAL ADVERTISING 1,021.96 1,021.96 .00 ( 1,021.96).0 101-41300-433 MEMBERSHIPS 1,468.87 1,468.87 1,500.00 31.13 97.9 101-41300-437 TRAINING & DEVELOPMENT .00 .00 4,000.00 4,000.00 .0 101-41300-439 MEETING EXPENSES 2,134.75 2,134.75 500.00 ( 1,634.75)427.0 101-41300-489 OTHER MISCELLANEOUS CHARGES 1,385.37 1,385.37 3,000.00 1,614.63 46.2 TOTAL ADMINISTRATION 287,382.19 287,382.19 426,800.00 139,417.81 67.3 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 2 ELECTIONS 101-41410-101 FULL-TIME EMPLOYEES REGULAR 10,963.99 10,963.99 18,000.00 7,036.01 60.9 101-41410-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,000.00 1,000.00 .0 101-41410-104 TEMPORARY/SEASONAL EMPLOYEES 10,493.64 10,493.64 31,300.00 20,806.36 33.5 101-41410-121 PERA 267.28 267.28 1,400.00 1,132.72 19.1 101-41410-122 FICA 317.37 317.37 1,500.00 1,182.63 21.2 101-41410-135 CITY BENEFIT CONTRIBUTION 716.28 716.28 4,600.00 3,883.72 15.6 101-41410-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41410-151 WORKER'S COMP INSURANCE PREM .00 .00 400.00 400.00 .0 101-41410-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41410-221 EQUIPMENT PARTS & ACCESSORIES 4,546.52 4,546.52 2,500.00 ( 2,046.52)181.9 101-41410-240 SMALL TOOLS AND MINOR EQUIP 889.06 889.06 900.00 10.94 98.8 101-41410-319 PROFESSIONAL SERVICES 1,925.00 1,925.00 500.00 ( 1,425.00)385.0 101-41410-322 POSTAGE .00 .00 1,000.00 1,000.00 .0 101-41410-331 TRAVEL EXPENSES 157.32 157.32 500.00 342.68 31.5 101-41410-340 GENERAL ADVERTISING 101.32 101.32 400.00 298.68 25.3 101-41410-412 BUILDING RENTALS .00 .00 .00 .00 .0 101-41410-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-41410-437 TRAINING & DEVELOPMENT 32.25 32.25 500.00 467.75 6.5 101-41410-439 MEETING EXPENSES 1,041.43 1,041.43 2,800.00 1,758.57 37.2 101-41410-489 OTHER MISCELLANEOUS CHARGES 138.82 138.82 2,200.00 2,061.18 6.3 TOTAL ELECTIONS 31,590.28 31,590.28 69,500.00 37,909.72 45.5 FINANCE DEPARTMENT 101-41500-101 FULL-TIME EMPLOYEES REGULAR 101,294.69 101,294.69 169,300.00 68,005.31 59.8 101-41500-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-41500-103 PART-TIME EMPLOYEES .00 .00 31,800.00 31,800.00 .0 101-41500-104 TEMPORARY/SEASONAL EMPLOYEES 93.00 93.00 .00 ( 93.00).0 101-41500-121 PERA 7,895.13 7,895.13 15,100.00 7,204.87 52.3 101-41500-122 FICA 7,596.97 7,596.97 15,400.00 7,803.03 49.3 101-41500-135 CITY BENEFIT CONTRIBUTION 19,499.56 19,499.56 32,400.00 12,900.44 60.2 101-41500-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41500-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41500-151 WORKER'S COMP INSURANCE PREM 1,125.00 1,125.00 1,500.00 375.00 75.0 101-41500-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41500-313 IT SERVICES 3,750.00 3,750.00 5,000.00 1,250.00 75.0 101-41500-331 TRAVEL EXPENSES 117.55 117.55 1,500.00 1,382.45 7.8 101-41500-433 MEMBERSHIPS 310.00 310.00 400.00 90.00 77.5 101-41500-437 TRAINING & DEVELOPMENT 3,246.15 3,246.15 3,500.00 253.85 92.8 TOTAL FINANCE DEPARTMENT 144,928.05 144,928.05 276,100.00 131,171.95 52.5 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 3 ASSESSING 101-41550-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41550-302 ASSESSING SERVICES 16,666.67 16,666.67 203,000.00 186,333.33 8.2 TOTAL ASSESSING 16,666.67 16,666.67 203,000.00 186,333.33 8.2 LAW/LEGAL SERVICES 101-41600-305 LEGAL-RETAINER .00 .00 .00 .00 .0 101-41600-306 LEGAL-PROSECUTION 25,670.08 25,670.08 40,000.00 14,329.92 64.2 101-41600-307 LEGAL-CONSULTING 39,158.63 39,158.63 80,000.00 40,841.37 49.0 101-41600-308 CODE ENFORCEMENT 1,138.50 1,138.50 2,000.00 861.50 56.9 101-41600-309 JAIL CHARGES 946.40 946.40 12,000.00 11,053.60 7.9 TOTAL LAW/LEGAL SERVICES 66,913.61 66,913.61 134,000.00 67,086.39 49.9 HUMAN SERVICES 101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S 9,500.00 9,500.00 12,400.00 2,900.00 76.6 TOTAL HUMAN SERVICES 9,500.00 9,500.00 12,400.00 2,900.00 76.6 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 4 CENTRAL SERVICES 101-41900-201 OFFICE SUPPLIES 6,037.84 6,037.84 12,000.00 5,962.16 50.3 101-41900-221 EQUIPMENT PARTS & ACCESSORIES 769.33 769.33 1,000.00 230.67 76.9 101-41900-223 BLDG/GROUNDS MAINT. SUPPLIES 5,474.47 5,474.47 3,500.00 ( 1,974.47)156.4 101-41900-301 AUDITING AND ACCT'G SERVICES 24,000.00 24,000.00 24,000.00 .00 100.0 101-41900-310 LOGIS-APPLICATIONS .00 .00 .00 .00 .0 101-41900-311 DATA PROCESSING COMMUNICATION .00 .00 .00 .00 .0 101-41900-312 BANK FEES 14,042.37 14,042.37 23,000.00 8,957.63 61.1 101-41900-313 IT SERVICES 37,500.00 37,500.00 50,000.00 12,500.00 75.0 101-41900-319 PROFESSIONAL SERVICES 10,452.65 10,452.65 15,000.00 4,547.35 69.7 101-41900-321 TELEPHONE 10,356.68 10,356.68 12,000.00 1,643.32 86.3 101-41900-322 POSTAGE 591.07 591.07 6,000.00 5,408.93 9.9 101-41900-329 INTERNET/OTHER COMMUNICATIONS .00 .00 .00 .00 .0 101-41900-352 PRINTING & PUBLISHING 15,605.69 15,605.69 22,000.00 6,394.31 70.9 101-41900-361 GENERAL LIABILITY INS 7,650.00 7,650.00 10,200.00 2,550.00 75.0 101-41900-362 UMBRELLA LIABILITY INS 11,325.00 11,325.00 15,100.00 3,775.00 75.0 101-41900-363 BONDS INSURANCE 525.00 525.00 700.00 175.00 75.0 101-41900-364 MONEYS & SECURITIES INS .00 .00 .00 .00 .0 101-41900-365 BOILER & MACHINERY INS .00 .00 .00 .00 .0 101-41900-366 PROPERTY INSURANCE 10,575.00 10,575.00 14,100.00 3,525.00 75.0 101-41900-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-41900-368 AUTOMOTIVE INSURANCE 3,525.00 3,525.00 4,700.00 1,175.00 75.0 101-41900-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-41900-381 GAS & ELECTRIC 18,703.78 18,703.78 33,300.00 14,596.22 56.2 101-41900-382 WATER UTILITIES 4,168.26 4,168.26 4,000.00 ( 168.26)104.2 101-41900-401 REPAIRS/MAINT-OFFICE EQUIP 3,060.63 3,060.63 500.00 ( 2,560.63)612.1 101-41900-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 3,000.00 3,000.00 .0 101-41900-404 REPAIRS/MAINT-BLDGS/GROUNDS 24,634.98 24,634.98 40,000.00 15,365.02 61.6 101-41900-407 JANITORIAL SERVICES 8,281.01 8,281.01 19,000.00 10,718.99 43.6 101-41900-413 OFFICE EQUIPMENT RENTAL .00 .00 1,500.00 1,500.00 .0 101-41900-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-41900-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-41900-441 LICENSES & TAXES .00 .00 .00 .00 .0 101-41900-489 OTHER MISCELLANEOUS CHARGES 7,599.59 7,599.59 500.00 ( 7,099.59)1519.9 101-41900-512 SPEC ASSMTS ON LAND & INT .00 .00 .00 .00 .0 101-41900-750 INTEREST ON SPECIAL ASSMNTS .00 .00 .00 .00 .0 TOTAL CENTRAL SERVICES 224,878.35 224,878.35 315,100.00 90,221.65 71.4 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 5 POLICE DEPARTMENT 101-42110-101 FULL-TIME EMPLOYEES REGULAR 1,865,248.60 1,865,248.60 2,676,300.00 811,051.40 69.7 101-42110-102 FULL-TIME EMPLOYEES OVERTIME 20,344.11 20,344.11 50,000.00 29,655.89 40.7 101-42110-103 PART-TIME EMPLOYEES 59,304.79 59,304.79 60,000.00 695.21 98.8 101-42110-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0 101-42110-121 PERA 314,094.04 314,094.04 459,300.00 145,205.96 68.4 101-42110-122 FICA 37,042.68 37,042.68 54,000.00 16,957.32 68.6 101-42110-135 CITY BENEFIT CONTRIBUTION 266,534.49 266,534.49 418,500.00 151,965.51 63.7 101-42110-142 UNEMPLOYMENT BENEFIT PAYMENTS 249.75 249.75 .00 ( 249.75).0 101-42110-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42110-151 WORKER'S COMP INSURANCE PREM 112,500.00 112,500.00 150,000.00 37,500.00 75.0 101-42110-201 OFFICE SUPPLIES 3,267.33 3,267.33 5,000.00 1,732.67 65.4 101-42110-208 BOOKS & PERIODICALS 444.76 444.76 1,000.00 555.24 44.5 101-42110-212 MOTOR FUELS & LUBRICANTS 58,481.89 58,481.89 100,000.00 41,518.11 58.5 101-42110-221 EQUIPMENT PARTS & ACCESSORIES 4,845.67 4,845.67 16,500.00 11,654.33 29.4 101-42110-223 BLDG/GROUNDS MAINT. SUPPLIES 10.76 10.76 1,000.00 989.24 1.1 101-42110-226 CLOTHING & PERSONAL EQUIPMENT 19,979.96 19,979.96 27,000.00 7,020.04 74.0 101-42110-228 TRAINING SUPPLIES 5,647.82 5,647.82 16,000.00 10,352.18 35.3 101-42110-229 EXPLORERS PROGRAM EXPENSES 100.00 100.00 4,000.00 3,900.00 2.5 101-42110-240 SMALL TOOLS AND MINOR EQUIP 6,099.14 6,099.14 5,000.00 ( 1,099.14)122.0 101-42110-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-42110-307 LEGAL-CONSULTING 6,239.99 6,239.99 8,000.00 1,760.01 78.0 101-42110-310 LOGIS-APPLICATIONS 65,745.00 65,745.00 112,500.00 46,755.00 58.4 101-42110-311 DATA PROCESSING COMMUNICATION 7,160.15 7,160.15 6,000.00 ( 1,160.15)119.3 101-42110-313 IT SERVICES 60,000.00 60,000.00 80,000.00 20,000.00 75.0 101-42110-317 ANIMAL CARE 1,019.71 1,019.71 3,000.00 1,980.29 34.0 101-42110-319 PROFESSIONAL SERVICES 17,214.26 17,214.26 14,500.00 ( 2,714.26)118.7 101-42110-321 TELEPHONE 16,990.39 16,990.39 24,000.00 7,009.61 70.8 101-42110-322 POSTAGE 325.09 325.09 800.00 474.91 40.6 101-42110-329 INTERNET/OTHER COMMUNICATIONS .00 .00 .00 .00 .0 101-42110-331 TRAVEL EXPENSES 153.99 153.99 300.00 146.01 51.3 101-42110-340 GENERAL ADVERTISING 175.00 175.00 .00 ( 175.00).0 101-42110-352 PRINTING & PUBLISHING 1,458.12 1,458.12 1,500.00 41.88 97.2 101-42110-361 GENERAL LIABILITY INS 43,050.00 43,050.00 57,400.00 14,350.00 75.0 101-42110-362 UMBRELLA LIABILITY INS 18,675.00 18,675.00 24,900.00 6,225.00 75.0 101-42110-366 PROPERTY INSURANCE 825.00 825.00 1,100.00 275.00 75.0 101-42110-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-42110-368 AUTOMOTIVE INSURANCE 14,025.00 14,025.00 18,700.00 4,675.00 75.0 101-42110-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-42110-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-42110-381 GAS & ELECTRIC 10,579.17 10,579.17 20,000.00 9,420.83 52.9 101-42110-382 WATER UTILITIES 2,111.34 2,111.34 3,000.00 888.66 70.4 101-42110-401 REPAIRS/MAINT-OFFICE EQUIP 364.00 364.00 1,000.00 636.00 36.4 101-42110-402 REPAIRS/MAINT-AUTO EQUIP 18,538.47 18,538.47 40,000.00 21,461.53 46.4 101-42110-403 REPAIRS/MAINT-MISC. EQUIP 1,576.20 1,576.20 7,000.00 5,423.80 22.5 101-42110-404 REPAIRS/MAINT-BLDGS/GROUNDS 9,174.86 9,174.86 7,500.00 ( 1,674.86)122.3 101-42110-407 JANITORIAL SERVICES 6,875.15 6,875.15 15,500.00 8,624.85 44.4 101-42110-413 OFFICE EQUIPMENT RENTAL .00 .00 3,000.00 3,000.00 .0 101-42110-414 EDP/COMMUNICATIONS EQUIP RENT 18,708.96 18,708.96 26,000.00 7,291.04 72.0 101-42110-416 SOFTWARE LICENSING 988.00 988.00 .00 ( 988.00).0 101-42110-433 MEMBERSHIPS 3,219.08 3,219.08 5,500.00 2,280.92 58.5 101-42110-436 TOWING CHARGES 1,403.62 1,403.62 .00 ( 1,403.62).0 101-42110-437 TRAINING & DEVELOPMENT 16,149.75 16,149.75 38,000.00 21,850.25 42.5 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 6 101-42110-438 DISTRIBUTION TO OTHER GOVMNTS .00 .00 119,500.00 119,500.00 .0 101-42110-439 MEETING EXPENSES 901.93 901.93 2,200.00 1,298.07 41.0 101-42110-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-42110-441 LICENSES & TAXES 221.25 221.25 1,300.00 1,078.75 17.0 101-42110-489 OTHER MISCELLANEOUS CHARGES 479.57 479.57 3,000.00 2,520.43 16.0 101-42110-520 BUILDINGS AND STRUCTURES .00 .00 .00 .00 .0 101-42110-550 AUTOMOTIVE EQUIPMENT 134,629.64 134,629.64 164,000.00 29,370.36 82.1 101-42110-560 FURNITURE AND FIXTURES .00 .00 .00 .00 .0 101-42110-570 OFFICE EQUIP AND FURNISHINGS 10,433.91 10,433.91 .00 ( 10,433.91).0 101-42110-575 IT HARDWARE & APPLICATIONS .00 .00 .00 .00 .0 101-42110-580 OTHER EQUIPMENT 7,330.29 7,330.29 21,000.00 13,669.71 34.9 TOTAL POLICE DEPARTMENT 3,270,937.68 3,270,937.68 4,873,800.00 1,602,862.32 67.1 FIRE PROTECTION SERVICES 101-42260-201 OFFICE SUPPLIES .00 .00 .00 .00 .0 101-42260-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-42260-318 FIRE SERVICES 325,435.50 325,435.50 433,900.00 108,464.50 75.0 101-42260-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-42260-381 GAS & ELECTRIC .00 .00 .00 .00 .0 101-42260-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL FIRE PROTECTION SERVICES 325,435.50 325,435.50 433,900.00 108,464.50 75.0 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 7 BUILDING & ZONING 101-42400-101 FULL-TIME EMPLOYEES REGULAR 302,046.79 302,046.79 415,400.00 113,353.21 72.7 101-42400-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-42400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-42400-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0 101-42400-121 PERA 22,517.83 22,517.83 31,200.00 8,682.17 72.2 101-42400-122 FICA 22,344.99 22,344.99 31,800.00 9,455.01 70.3 101-42400-135 CITY BENEFIT CONTRIBUTION 42,330.00 42,330.00 68,300.00 25,970.00 62.0 101-42400-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42400-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42400-151 WORKER'S COMP INSURANCE PREM 1,950.00 1,950.00 2,600.00 650.00 75.0 101-42400-208 BOOKS & PERIODICALS 407.52 407.52 500.00 92.48 81.5 101-42400-212 MOTOR FUELS & LUBRICANTS .00 .00 1,500.00 1,500.00 .0 101-42400-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 3,000.00 3,000.00 .0 101-42400-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 .00 .00 .0 101-42400-240 SMALL TOOLS AND MINOR EQUIP 39.77 39.77 .00 ( 39.77).0 101-42400-304 ENGINEERING-CONSULTING .00 .00 5,000.00 5,000.00 .0 101-42400-305 GIS/MAPPING .00 .00 3,000.00 3,000.00 .0 101-42400-307 LEGAL-CONSULTING 10,184.94 10,184.94 15,000.00 4,815.06 67.9 101-42400-310 INSPECTION SERVICES 57,823.00 57,823.00 90,000.00 32,177.00 64.3 101-42400-312 BANK FEES .00 .00 .00 .00 .0 101-42400-313 IT SERVICES 17,850.00 17,850.00 23,800.00 5,950.00 75.0 101-42400-319 PROFESSIONAL SERVICES 1,266.25 1,266.25 10,000.00 8,733.75 12.7 101-42400-321 TELEPHONE 560.16 560.16 500.00 ( 60.16)112.0 101-42400-331 TRAVEL EXPENSES 105.80 105.80 2,000.00 1,894.20 5.3 101-42400-340 GENERAL ADVERTISING 511.99 511.99 500.00 ( 11.99)102.4 101-42400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-42400-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0 101-42400-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-42400-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-42400-433 MEMBERSHIPS 1,007.00 1,007.00 1,600.00 593.00 62.9 101-42400-437 TRAINING & DEVELOPMENT 556.00 556.00 7,400.00 6,844.00 7.5 101-42400-439 MEETING EXPENSES 82.35 82.35 .00 ( 82.35).0 101-42400-441 LICENSES & TAXES .00 .00 .00 .00 .0 TOTAL BUILDING & ZONING 481,584.39 481,584.39 713,300.00 231,715.61 67.5 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 8 PUBLIC WORKS DEPARTMENT 101-43000-101 FULL-TIME EMPLOYEES REGULAR 154,853.03 154,853.03 191,000.00 36,146.97 81.1 101-43000-102 FULL-TIME EMPLOYEES OVERTIME 4,264.61 4,264.61 11,000.00 6,735.39 38.8 101-43000-121 PERA 11,854.15 11,854.15 15,200.00 3,345.85 78.0 101-43000-122 FICA 11,864.58 11,864.58 15,400.00 3,535.42 77.0 101-43000-135 CITY BENEFIT CONTRIBUTION 28,188.83 28,188.83 44,200.00 16,011.17 63.8 101-43000-142 UNEMPLOYMENT BENEFIT PAYMENTS 1,204.00 1,204.00 .00 ( 1,204.00).0 101-43000-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-43000-151 WORKER'S COMP INSURANCE PREM 12,300.00 12,300.00 16,400.00 4,100.00 75.0 101-43000-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-43000-212 MOTOR FUELS & LUBRICANTS 46.17 46.17 .00 ( 46.17).0 101-43000-221 EQUIPMENT PARTS & ACCESSORIES 785.88 785.88 .00 ( 785.88).0 101-43000-222 VEHICLE EQUIPMENT & PARTS .00 .00 .00 .00 .0 101-43000-224 STREET MAINT. MATERIALS/SUPPLY 39,148.70 39,148.70 54,000.00 14,851.30 72.5 101-43000-226 CLOTHING & PERSONAL EQUIPMENT 4,900.08 4,900.08 7,400.00 2,499.92 66.2 101-43000-240 SMALL TOOLS AND MINOR EQUIP 894.35 894.35 3,000.00 2,105.65 29.8 101-43000-304 PW ENGINEERING-CONSULTING .00 .00 800.00 800.00 .0 101-43000-305 GIS/MAPPING .00 .00 800.00 800.00 .0 101-43000-313 IT SERVICES 2,625.00 2,625.00 3,500.00 875.00 75.0 101-43000-314 FLEET SERVICES 68,775.00 68,775.00 91,700.00 22,925.00 75.0 101-43000-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43000-321 TELEPHONE 490.14 490.14 1,700.00 1,209.86 28.8 101-43000-331 TRAVEL EXPENSES .00 .00 200.00 200.00 .0 101-43000-340 GENERAL ADVERTISING 225.00 225.00 .00 ( 225.00).0 101-43000-381 GAS & ELECTRIC 2,973.26 2,973.26 2,700.00 ( 273.26)110.1 101-43000-386 STREET LIGHTING 17,135.30 17,135.30 29,000.00 11,864.70 59.1 101-43000-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-43000-403 REPAIRS/MAINT-MISC. EQUIP 188.22 188.22 .00 ( 188.22).0 101-43000-404 REPAIRS/MAINT-BLDGS/GROUNDS 10,040.10 10,040.10 10,000.00 ( 40.10)100.4 101-43000-408 CONTRACTED STREET MAINT.71,429.92 71,429.92 100,000.00 28,570.08 71.4 101-43000-409 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0 101-43000-414 EDP/COMMUNICATIONS EQUIP RENT 1,655.28 1,655.28 2,400.00 744.72 69.0 101-43000-415 OTHER EQUIPMENT RENTALS 155.00 155.00 4,000.00 3,845.00 3.9 101-43000-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-43000-433 MEMBERSHIPS 196.45 196.45 300.00 103.55 65.5 101-43000-437 TRAINING & DEVELOPMENT 1,347.45 1,347.45 3,500.00 2,152.55 38.5 101-43000-441 LICENSES & TAXES 38.00 38.00 300.00 262.00 12.7 101-43000-489 OTHER MISCELLANEOUS CHARGES 2,414.88 2,414.88 300.00 ( 2,114.88)805.0 101-43000-590 STREET CONSTRUCTION .00 .00 .00 .00 .0 TOTAL PUBLIC WORKS DEPARTMENT 449,993.38 449,993.38 608,800.00 158,806.62 73.9 ENGINEERING 101-43170-303 ENGINEERING-RETAINER .00 .00 .00 .00 .0 101-43170-304 ENGINEERING-CONSULTING 6,121.00 6,121.00 5,000.00 ( 1,121.00)122.4 101-43170-305 GIS/MAPPING 4,657.50 4,657.50 15,000.00 10,342.50 31.1 TOTAL ENGINEERING 10,778.50 10,778.50 20,000.00 9,221.50 53.9 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 9 RECYCLING PICK-UP PROGRAM 101-43270-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43270-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0 101-43270-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-43270-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43270-121 PERA .00 .00 .00 .00 .0 101-43270-122 FICA .00 .00 .00 .00 .0 101-43270-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 101-43270-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0 101-43270-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-43270-316 CONTRACT RECYCLING PICKUP .00 .00 .00 .00 .0 101-43270-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43270-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0 101-43270-442 SPRING,FALL,X-MAS CLEANUP .00 .00 .00 .00 .0 101-43270-444 ORGANICS RECYCLING .00 .00 .00 .00 .0 TOTAL RECYCLING PICK-UP PROGRAM .00 .00 .00 .00 .0 SPECIAL SERVICES 101-43280-102 FULL-TIME EMPLOYEES OVERTIME 12,345.92 12,345.92 35,000.00 22,654.08 35.3 101-43280-121 PERA 515.54 515.54 2,600.00 2,084.46 19.8 101-43280-122 FICA 78.17 78.17 2,700.00 2,621.83 2.9 101-43280-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 101-43280-151 WORKER'S COMP INSURANCE PREM .00 .00 700.00 700.00 .0 101-43280-228 TRAINING SUPPLIES .00 .00 .00 .00 .0 101-43280-304 ENGINEERING-CONSULTING 20,353.00 20,353.00 73,000.00 52,647.00 27.9 101-43280-307 LEGAL-CONSULTING 12,477.97 12,477.97 14,500.00 2,022.03 86.1 101-43280-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43280-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0 101-43280-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL SERVICES 45,770.60 45,770.60 128,500.00 82,729.40 35.6 SPECIAL PROJECTS-CONTINGENCIES 101-43290-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43290-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-43290-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43290-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 101-43290-510 LAND .00 .00 .00 .00 .0 101-43290-720 OPERATING TRANSFERS 300,000.00 300,000.00 400,000.00 100,000.00 75.0 101-43290-800 SPECIAL PROJECTS, CONTINGENCY 99.00 99.00 30,000.00 29,901.00 .3 TOTAL SPECIAL PROJECTS-CONTINGENCIES 300,099.00 300,099.00 430,000.00 129,901.00 69.8 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 10 PARKS 101-45200-101 FULL-TIME EMPLOYEES REGULAR 46,380.83 46,380.83 79,400.00 33,019.17 58.4 101-45200-102 FULL-TIME EMPLOYEES OVERTIME 344.86 344.86 .00 ( 344.86).0 101-45200-103 PART-TIME EMPLOYEES 7,055.00 7,055.00 .00 ( 7,055.00).0 101-45200-104 TEMPORARY/SEASONAL EMPLOYEES 15,204.50 15,204.50 15,700.00 495.50 96.8 101-45200-121 PERA 3,613.53 3,613.53 6,000.00 2,386.47 60.2 101-45200-122 FICA 4,069.41 4,069.41 7,300.00 3,230.59 55.8 101-45200-135 CITY BENEFIT CONTRIBUTION 8,308.21 8,308.21 17,400.00 9,091.79 47.8 101-45200-151 WORKER'S COMP INSURANCE PREM 6,525.00 6,525.00 8,700.00 2,175.00 75.0 101-45200-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0 101-45200-221 EQUIPMENT PARTS & ACCESSORIES 4,186.87 4,186.87 .00 ( 4,186.87).0 101-45200-223 BLDG/GROUNDS MAINT. SUPPLIES 12,761.41 12,761.41 10,000.00 ( 2,761.41)127.6 101-45200-225 PARK INITIATIVES 3,772.05 3,772.05 10,000.00 6,227.95 37.7 101-45200-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-45200-305 GIS/MAPPING .00 .00 .00 .00 .0 101-45200-313 IT SERVICES 750.00 750.00 1,000.00 250.00 75.0 101-45200-314 FLEET SERVICES 4,725.00 4,725.00 6,300.00 1,575.00 75.0 101-45200-319 PROFESSIONAL SERVICES 850.75 850.75 1,100.00 249.25 77.3 101-45200-321 TELEPHONE 280.08 280.08 400.00 119.92 70.0 101-45200-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 101-45200-352 PRINTING & PUBLISHING 450.00 450.00 500.00 50.00 90.0 101-45200-381 GAS & ELECTRIC (17.64)( 17.64)600.00 617.64 ( 2.9) 101-45200-386 LIGHTING .00 .00 .00 .00 .0 101-45200-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-45200-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0 101-45200-404 REPAIRS/MAINT-BLDGS/GROUNDS 63,912.21 63,912.21 58,000.00 ( 5,912.21)110.2 101-45200-415 OTHER EQUIPMENT RENTALS 6,544.36 6,544.36 7,000.00 455.64 93.5 101-45200-416 SOFTWARE LICENSING 159.84 159.84 .00 ( 159.84).0 101-45200-439 MEETING EXPENSES .00 .00 .00 .00 .0 101-45200-441 LICENSES & TAXES .00 .00 500.00 500.00 .0 101-45200-489 OTHER MISCELLANEOUS CHARGES 90.62 90.62 100.00 9.38 90.6 101-45200-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 .00 .00 .0 TOTAL PARKS 189,966.89 189,966.89 230,000.00 40,033.11 82.6 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 11 GOLF COURSE 101-45210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0 101-45210-091 BEER FOR RESALE 4,228.11 4,228.11 3,800.00 ( 428.11)111.3 101-45210-092 SOFT DRINKS FOR RESALE 1,893.25 1,893.25 3,600.00 1,706.75 52.6 101-45210-093 CONCESSIONS FOR RESALE-TXBL 847.74 847.74 1,500.00 652.26 56.5 101-45210-094 CONCESSIONS FOR RESALE-NONTAX 692.79 692.79 2,300.00 1,607.21 30.1 101-45210-095 PRO SHOP ITEMS FOR RESALE 1,913.21 1,913.21 1,900.00 ( 13.21)100.7 101-45210-099 OTHER FOR RESALE .00 .00 .00 .00 .0 101-45210-101 FULL-TIME EMPLOYEES REGULAR 27,959.65 27,959.65 38,200.00 10,240.35 73.2 101-45210-102 FULL-TIME EMPLOYEES OVERTIME 232.88 232.88 .00 ( 232.88).0 101-45210-103 PART-TIME EMPLOYEES 12,581.90 12,581.90 .00 ( 12,581.90).0 101-45210-104 TEMPORARY/SEASONAL EMPLOYEES 35,470.50 35,470.50 58,200.00 22,729.50 61.0 101-45210-121 PERA 2,910.88 2,910.88 2,900.00 ( 10.88)100.4 101-45210-122 FICA 3,491.85 3,491.85 7,400.00 3,908.15 47.2 101-45210-135 CITY BENEFIT CONTRIBUTION 6,258.08 6,258.08 8,800.00 2,541.92 71.1 101-45210-142 UNEMPLOYMENT BENEFIT PAYMENTS 1,359.86 1,359.86 .00 ( 1,359.86).0 101-45210-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-45210-151 WORKER'S COMP INSURANCE PREM 5,550.00 5,550.00 7,400.00 1,850.00 75.0 101-45210-201 OFFICE SUPPLIES 1,960.51 1,960.51 300.00 ( 1,660.51)653.5 101-45210-212 MOTOR FUELS & LUBRICANTS 11.95 11.95 .00 ( 11.95).0 101-45210-221 EQUIPMENT PARTS & ACCESSORIES 2,752.78 2,752.78 .00 ( 2,752.78).0 101-45210-223 BLDG/GROUNDS MAINT. SUPPLIES 11,841.06 11,841.06 8,500.00 ( 3,341.06)139.3 101-45210-226 CLOTHING & PERSONAL EQUIPMENT 259.26 259.26 500.00 240.74 51.9 101-45210-240 SMALL TOOLS AND MINOR EQUIP 398.24 398.24 500.00 101.76 79.7 101-45210-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-45210-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-45210-307 LEGAL-CONSULTING .00 .00 .00 .00 .0 101-45210-312 BANK FEES 10,501.32 10,501.32 3,700.00 ( 6,801.32)283.8 101-45210-313 IT SERVICES 1,500.00 1,500.00 2,000.00 500.00 75.0 101-45210-314 FLEET SERVICES 10,575.00 10,575.00 14,100.00 3,525.00 75.0 101-45210-319 PROFESSIONAL SERVICES 70.00 70.00 .00 ( 70.00).0 101-45210-321 TELEPHONE 3,477.54 3,477.54 3,300.00 ( 177.54)105.4 101-45210-322 POSTAGE .00 .00 .00 .00 .0 101-45210-331 TRAVEL EXPENSES 67.28 67.28 .00 ( 67.28).0 101-45210-340 GENERAL ADVERTISING 185.00 185.00 1,800.00 1,615.00 10.3 101-45210-343 OTHER ADVERTISING .00 .00 .00 .00 .0 101-45210-352 PRINTING & PUBLISHING 109.40 109.40 1,300.00 1,190.60 8.4 101-45210-361 GENERAL LIABILITY INS 5,550.00 5,550.00 7,400.00 1,850.00 75.0 101-45210-362 UMBRELLA LIABILITY INS 1,125.00 1,125.00 1,500.00 375.00 75.0 101-45210-365 BOILER & MACHINERY INS 300.00 300.00 400.00 100.00 75.0 101-45210-366 PROPERTY INSURANCE 2,025.00 2,025.00 2,700.00 675.00 75.0 101-45210-367 EQUIPMENT FLOATERS INS 225.00 225.00 300.00 75.00 75.0 101-45210-368 AUTOMOTIVE INSURANCE 300.00 300.00 400.00 100.00 75.0 101-45210-369 DRAM SHOP INSURANCE 450.00 450.00 600.00 150.00 75.0 101-45210-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-45210-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-45210-381 GAS & ELECTRIC 6,185.60 6,185.60 8,700.00 2,514.40 71.1 101-45210-382 WATER UTILITIES 285.50 285.50 .00 ( 285.50).0 101-45210-401 REPAIRS/MAINT-OFFICE EQUIP 17.84 17.84 100.00 82.16 17.8 101-45210-402 REPAIRS/MAINT-AUTO EQUIP 3,488.34 3,488.34 .00 ( 3,488.34).0 101-45210-403 REPAIRS/MAINT-MISC. EQUIP 1,299.85 1,299.85 .00 ( 1,299.85).0 101-45210-404 REPAIRS/MAINT-BLDGS/GROUNDS 14,629.44 14,629.44 14,000.00 ( 629.44)104.5 101-45210-409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 11/20/2020 07:23AM PAGE: 12 101-45210-415 OTHER EQUIPMENT RENTALS 14,659.87 14,659.87 11,000.00 ( 3,659.87)133.3 101-45210-433 MEMBERSHIPS 330.00 330.00 300.00 ( 30.00)110.0 101-45210-437 TRAINING & DEVELOPMENT 10.22 10.22 200.00 189.78 5.1 101-45210-438 ADMINISTRATIVE CHARGE .00 .00 .00 .00 .0 101-45210-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-45210-441 LICENSES & TAXES 281.00 281.00 600.00 319.00 46.8 101-45210-489 OTHER MISCELLANEOUS CHARGES 57.56 57.56 200.00 142.44 28.8 TOTAL GOLF COURSE 200,320.26 200,320.26 220,400.00 20,079.74 90.9 BRUSH SITE 101-45220-104 TEMPORARY/SEASONAL EMPLOYEES 5,397.00 5,397.00 10,800.00 5,403.00 50.0 101-45220-122 FICA 113.74 113.74 800.00 686.26 14.2 101-45220-223 BLDG/GROUNDS MAINT. SUPPLIES 92.16 92.16 300.00 207.84 30.7 101-45220-312 BANK FEES .00 .00 .00 .00 .0 101-45220-313 IT SERVICES 225.00 225.00 300.00 75.00 75.0 101-45220-321 TELEPHONE 630.18 630.18 .00 ( 630.18).0 101-45220-352 PRINTING & PUBLISHING 180.00 180.00 .00 ( 180.00).0 101-45220-361 GENERAL LIABILITY INS .00 .00 100.00 100.00 .0 101-45220-381 GAS & ELECTRIC 196.09 196.09 300.00 103.91 65.4 101-45220-404 REPAIRS/MAINT-BLDGS/GROUNDS 3,633.71 3,633.71 500.00 ( 3,133.71)726.7 101-45220-415 OTHER EQUIPMENT RENTALS 360.99 360.99 .00 ( 360.99).0 TOTAL BRUSH SITE 10,828.87 10,828.87 13,100.00 2,271.13 82.7 TOTAL FUND EXPENDITURES 6,123,084.29 6,123,084.29 9,143,200.00 3,020,115.71 67.0 NET REVENUE OVER EXPENDITURES (6,123,084.29)( 6,123,084.29)( 9,143,200.00)( 3,020,115.71)( 67.0) City of Orono Vendor Payment Amounts July ‐ September 2020 Payee Amount Paid Description Omann Brothers Paving Inc 442,304.94 Bracketts Point Overlay & 2020 Street Improvement Project HEALTH PARTNERS 290,880.00 Employee Health Insurance BOLTON & MENK INC 201,778.25 Engineering Service ORONO PUBLIC SCHOOLS 194,416.00 Distribution of CARES Act Grant to Orono School District for technological improvement PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 189,974.55 Employee and Employer Contribution to pension MET COUNCIL ENVIRONMENTAL SVCS 154,923.39 Wastewater & SAC Charges Blackstone Contractors LLC 128,834.98 Big Island Project and East Long Lake Trail Improvement PEMBER COMPANIES 122,399.75 2019 Sewer Improvements CITY OF LONG LAKE 120,660.50 2020 Fire Service And Utility Service Schneider Excavating and Grading Inc 110,102.75 2020 Stormwater Project DODGE OF BURNSVILLE 92,894.00 Purchase of 2 squad cars LEAGUE OF MN CITIES INS TRUST 87,106.00 Comp Municipal Liability Insurance BOND TRUST SERVICES CORP 77,209.39 Bond Agent Fee And Debt Service Payments LEAGUE OF MN CITIES 63,150.00 Comp Municipal Liability Insurance XCEL ENERGY 56,681.82 Electrical Service SUNRAM CONSTRUCTION INC 56,641.30 Bederwood Park Improvement CITY OF WAYZATA 48,977.00 Utility Services WASTE MANAGEMENT RECYCLE 47,495.25 Recycling Service MP Asphalt Maintenance 47,250.00 Road Crack Sealing David Weekley Homes 39,880.00 Escrow Refund ‐ Orono Preserve TL STEVENS 36,428.35 Bederwood Park Well LOGIS 32,812.75 Microsoft Licensing & Entrust Tokens KRIHA ELECTRIC 29,397.00 Electrical and generators for lift stations Carmen Bay Lake Improvement District 27,435.66 CBLID Payment MANSFIELD OIL COMPANY 27,251.65 Fuel CAMPBELL KNUTSON 25,636.00 Legal Services METRO WEST INSPECTIONS SVCS INC 24,406.50 Inspection Services MN DEPT OF REVENUE‐WIRE 21,643.00 Sales Tax Payment Modern Power Solutions LLC 18,815.41 Annual maintenance and repairs for generators CARDMEMBER SERVICE 16,343.67 Credit Card Purchases CARGILL SALT 15,560.17 Softener Salt SECURITY & SOUND CO 15,441.50 Council Chamber Equipment OPTUM 15,139.80 Employee's contribution to health care saving plans E.J. MAYERS INC 15,000.00 Sewer Main Repair LAKE MTKA CONSERVATION DIST 14,711.50 1St Qtr 2020 Levy Pmt VALLEY RICH CO 13,595.51 Watermain Break Repairs SHAUGHNESSY LAWN CARE 12,740.00 Park Mowing VISU SEWER CLEAN & SEAL INC 12,068.48 2018 Sewer Improvements MN STATE RETIREMENT‐HCSP‐ING 11,476.20 Employee's contribution to health care saving plans TALLEN AND BAERTSCHI 11,333.80 Prosecution Services STREICHERS POLICE EQUIP 10,584.56 Squad Set‐Ups MACQUEEN EQUIPMENT 10,528.50 PW Truck Parts SUN LIFE FINANCIAL 10,433.05 Employee Insurance Bratt Tree Company 10,000.00 Golf Course 2020 Tree Maintenance Ferrer, Gerald & Tiffane 10,000.00 Escrow Refund GONYEA HOMES 10,000.00 Escrow Refund Jobin, Richard & Jennifer 10,000.00 Escrow Refund Miller, Charles & Jill 10,000.00 Escrow Refund NOR‐SON Inc 10,000.00 Escrow Refund Zehnder Homes Inc 10,000.00 Escrow Refund LDK Builders Inc 9,970.00 Escrow Refund Mark D. Williams Homes Inc 9,940.00 Escrow Refund Shideman, Frederick 9,940.00 Escrow Refund Zaugg, Derek & Jennifer 9,940.00 Escrow Refund Minnesota Sodding Company LLC 9,861.32 Bederwood Soccer Field Seeding DELTA DENTAL 9,612.39 Employee Dental Insurance THE GILLESPIE CENTER 9,500.00 2020 Annual Grant RANDYS ENVIRONMENTAL SERVICES 9,235.80 Garbage Service THE HARTFORD 9,022.78 Employee Insurance QUALITY FLOW SYSTEMS INC 8,909.70 Lift Station Repairs MISSION COMMUNICATIONS LLC 8,685.00 Mission Annual Service Maverick Drone Systems 8,448.58 Drone for Police Department FERGUSON WATERWORKS 8,213.34 Meters And Flange Kits NATIONWIDE RETIREMENT 8,067.92 Employees' contribution to retirement plans ICMA RETIREMENT TRUST 7,995.00 Employees' contribution to retirement plans HENNEPIN COUNTY INFOR TECH DPT 7,954.07 Police And Public Work Radios 4 Seasons Roofing 7,400.00 Public Works Building Roof Repair T W TUPY INC 7,381.45 Rock For Road, Water, Sewer, Sw, Park Projects And Repairs MET COUNCIL ENVIRONMENTAL SERV 7,380.45 Sac Admin 6/2020 DITTER INC 7,362.58 Heating and Cooling Maintenance and Repair CENTERPOINT ENERGY MAIN 7,094.31 Gas Service PRIDE CONSTRUCTION & EXCAVATING 6,800.00 Sewer Main Fix ASPEN EQUIPMENT 6,779.00 Equipment Repair And Parts CIVIC SYSTEMS LLC 6,523.00 Software Support And Training ORCHARD TRUST‐MNDCP‐ING 6,450.00 Employees' contribution to retirement plans NORTHERN SPECIALITIES INC 6,242.00 Dock and Gate repairs ESS BROTHERS & SONS 5,895.00 Manhole Covers VERIZON WIRELESS 5,513.47 Internet Service City of Orono Utilities 5,501.40 Utility Services CIVICPLUS 5,322.54 Civicplus Website Annual Fee MINUTEMAN PRESS 5,180.99 Newsletter And Postage Dayton, Judson 5,000.00 Escrow Refund Commercial Steam Team Inc 4,966.25 Carpet Cleaning MTI DISTRIBUTING INC 4,960.63 Aerator & Other Equipments Minnesota Topsoil 4,663.00 Yard Waste Haulout ALTERNATIVE BUSINESS FURNITURE 4,643.91 Office Furniture LaPointe Utilities Inc 4,500.00 Escrow Refund ROC Communications 4,500.00 Escrow Refund SAFE ASSURE 4,489.41 Safety training BIFFS INC 4,414.92 Porta Potty rentals Aspen Mills 4,375.53 Police Uniforms EDDIES AUTO AND MARINE 4,244.58 Oil Changes And Squad Repairs CENTURY LINK 4,138.02 Internet And Phone Service YAMAHA MOTOR CORP 3,884.00 Golf Cart Rental A 1 ELECTRIC SERVICE OF WACONIA 3,835.12 Public Works Door Chime Office And Maintenance Bay Newegg Business Inc 3,720.27 Computer/Network Supplies Yamaha Golf & Utility 3,609.15 Golf Cart Rental ESRI Inc 3,507.00 ARCGIS Licensing NORLINGS 3,468.00 City Hall Landscape Maintenance TimeSaver Off Site Secretarial Inc 3,383.25 Meeting Minutes APPLIED CONCEPTS INC 3,368.00 Squad Set‐Ups MUNICIPAL CODE CORPORATION 3,318.00 Code Updates VARNER MOBILE SERVICES LLC 3,208.51 DOT Inspection and Unit #427 repair CAPITOL BEVERAGE SALES L.P 3,185.45 Beer for Resale LAW ENFORCEMENT LABOR SRV 3,133.88 Police Union Dues ALLSTREAM 3,113.57 Phone Service PRAIRIE RESTORATIONS INC 2,875.00 Lurton Park Dormant Mow CORE & MAIN 2,820.57 Hydrant Parts MARGARET UNG 2,761.93 Training and Mileage Reimbursement UNITED STATES POSTAL SERVICE 2,720.20 Utility Bill Postage And PO Box Rental MN DEPT OF HEALTH 2,705.72 Water Supply System Operator License Renewal The Davey Tree Expert Company 2,688.13 Brush Site Grinding WATER CONSERVATION SVC INC 2,605.62 Leak Study U.S. AutoForce 2,593.34 Squad Tires MINNESOTA UI FUND 2,592.61 Unemployment Payment ES&S Election Systems & Software 2,563.97 Election Machine and sneeze guards ADVANCED HOME EXTERIORS 2,500.00 Escrow Refund Brantner, Brian 2,500.00 Escrow Refund Buxton, Sarah 2,500.00 Escrow Refund Santrach, Peter & Melissa 2,500.00 Escrow Refund STREETER & ASSOCIATES 2,500.00 Escrow Refund DPC INDUSTRIES 2,395.58 Chlorine & Chemicals Metro Sales Inc 2,372.17 Copier Service PAINT A LOT 2,339.32 Stripping EHLERS AND ASSOCIATES INC 2,312.50 TIF Reporting VESSCO INC 2,281.18 Injector for Navarre Water Plant OFFICE DEPOT 2,277.05 Office Supplies EARL F ANDERSON & ASSOC 2,077.93 Street Signs Syn‐Tech Systems 2,054.00 Fuel System agreement and circuit boards MN DEPT OF TRANSPORTATION 2,015.24 Signal Maintenance Woodhill Country Club 2,000.00 Escrow Refund 2ND WIND EXERCISE INC 1,975.00 Trendmill for Police Department GREAT LAKES COCA‐COLA 1,893.25 Beverages for Concessions TWIN CITY SEED COMPANY 1,884.00 Bederwood Seeding SiteOne Landscape Supply LLC 1,813.39 Weed control and sod COMMERCIAL ASPHALT 1,794.30 Asphalt US Bank Equipment Finance 1,790.28 Copier Service MHSRC/Range 1,770.00 Training for Officers APPRIZE TECHNOLOGY SOLUTIONS 1,748.50 Administrative Fee GRAFIX SHOPPE 1,740.00 Squad Set‐Ups ECM PUBLISHERS INC 1,738.37 Notices And Job Ads St. Cyr Johnson Enterprises 1,665.18 Uniform Cleaning VACKER INC 1,648.00 Bederwood Park Sign Northstar Companies 1,615.00 Uniforms Arvig Enterprises 1,500.00 Escrow Refund Derek Nikko Excavating Inc 1,500.00 Escrow Refund GENUINE PARTS COMPANY/NAPA 1,421.09 Squad And Public Works Supplies SRIXON SPORTS USA INC 1,410.65 Golf Balls & Gloves ADVANCED FIRST AID INC 1,399.00 Aed Battery RITEWAY BUSINESS FORMS 1,367.35 Utility Bill Forms and AP Checks QUADIENT INC 1,362.57 Postage Machine and Inserter Lease LAKESCAPE LLC 1,349.36 Beach Weed Control IMA GROUP MANAGEMENT CO 1,300.00 Employee Screening KENNETH N POTTS PA 1,246.50 Legal Fees GOPHER STATE ONE CALL 1,236.60 Locates Reinders Inc 1,203.67 Fertilizer and Seeds for Parks OPEIU ‐ LOCAL 1,148.00 Local 12 Union Dues NCPERS GROUP LIFE INS 1,120.00 Employee Pension Program NAVARRE HARDWARE 1,096.94 Hardware Supplies CINTAS CORPORATION 1,013.27 Public Works Uniforms Fitzpatrick, Mary 1,000.00 Escrow Refund Haase, William Jr 1,000.00 Escrow Refund Halvorson, George 1,000.00 Escrow Refund Januik, Robert 1,000.00 Escrow Refund Maetzold Homes Inc 1,000.00 Escrow Refund NORTON HOMES 1,000.00 Escrow Refund Schottler, Kimberly 1,000.00 Escrow Refund Schwingler, Jon 1,000.00 Escrow Refund Two Teacher Construction 1,000.00 Escrow Refund WOODDALE BUILDERS 1,000.00 Escrow Refund HAYES & SONS EXC INC 970.00 Escrow Refund All Flags LLC 964.57 MCB BANK ‐ HSA 933.36 HENNEPIN COUNTY ENVIRONMENTAL HEALTH 930.00 SUBURBAN RATE AUTHORITY 922.00 Lyn‐Mar Printing 895.00 HENNEPIN COUNTY SHERIFF 886.20 Riverside Design 866.74 WILLIAMS TOWING 850.00 JR'S ADVANCED RECYCLERS 838.00 Strohman Enterprise Inc 832.82 Perry's Truck Repair 780.00 Hennepin County Property Tax 770.00 THOMSON WEST 765.00 Emerald Locksmith LLC 749.00 Wright‐Hennepin Coop Electric 726.98 CITYVIEW PLUMBING & HEATING INC 723.39 CEMSTONE 718.04 Baycliff Homes 700.00 Hanson, Tim 700.00 MN NATIVE LANDSCAPE 700.00 Premium Construction LLC 700.00 Reed Wholesale & OCS 672.80 AMERICAN PUBLIC WORKS ASSOC 656.25 GOPHER ACE 648.06 CONTINENTAL RESEARCH CORPORATION 647.00 NORTHLAND CHEMICAL CORP 643.50 PROLAWNS 643.00 GROSS, JESSICA 630.06 International Union Local 630.00 PLAISTED COMPANIES INC 623.99 THE HOME DEPOT 603.28 Occupational Health Centers of MN 598.50 JJ TAYLOR DIST LF MN 597.80 MINNESOTA EQUIPMENT 561.12 BUREAU OF CRIM. APPREHENSION 510.00 SECOND NATURE GRAPHICS 510.00 O SULLIVANS HOLIDAY 503.28 WILDTHREADS 502.56 RYAN AUTO MALL 495.00 WIN‐911 Software 495.00 ROB HOWELLS 490.00 FASTENAL 482.51 TITAN MACHINERY 481.46 DIAMOND MOWERS INC 472.74 ADVANCED IMAGING SOLUTIONS ‐ COPIERS 457.28 DOG WASTE DEPOT 434.48 ZAHL EQUIPMENT 400.00 MINNEAPOLIS OXYGEN COMPANY 363.29 CENTRAL HYDRAULICS 359.42 OLSEN CHAIN AND CABLE INC 357.00 FLEXIBLE PIPE TOOL CO 309.45 Roles, Joshua 303.81 Sieberg, Christopher 303.81 LANO EQUIPMENT 300.00 Law Office of Gregory E. Kelle, P.A 300.00 SNAP‐ON TOOLS INC 295.00 PIRTEK 271.61 MARKUSEN, LOCKIE B 269.14 LINDGREN, SANDRA 266.09 Emergency Medical Products Inc 263.32 KYLE KIRSCHNER 253.63 ULINE 249.60 RDO EQUIPMENT 247.79 O SULLIVANS HOLIDAY 246.03 GOLF MAX 238.33 BUSINESS ESSENTIALS 233.10 PLUNKETT S 232.54 PETERSON, DAVE 219.00 ROBERTSON, JENNIFER L.L 212.14 A LA CARTE CREATIVE GROUP 210.00 BELLOWS, MAUREEN S 205.25 BRANDON MAURER 200.00 CLINT SCHUMANN 200.00 GRAINGER INC 198.49 MOUND TRUE VALUE 191.35 OTTEN BROTHERS 180.39 NOVA COMMUNICATIONS 180.00 ARC DOCUMENT SOLUTIONS LLC 179.00 WHISLER, SANDRA S 172.50 WILKINS, CATHLEEN L 171.67 DIRCKS, ROBERT J 170.00 DIRCKS, ROBERTA 170.00 NELSON, KIRK D 170.00 CITY OF MINNETONKA BEACH 164.00 TOLL GAS & WELDING SUPPLY 155.00 PLATT‐NELSON, JUDY 152.50 KOETTING, BETH 150.00 STAR TRIBUNE 146.54 Randolph, Karen 143.36 DISPLAY SALES 134.00 SUMMIT COMPANIES 130.40 JLR GARAGE DOOR SERVICE INC 130.00 STEVE STURM 126.94 CROSSROADS ANIMAL SHELTER 120.00 Minnesota Secretary of State ‐ Notary 120.00 WEAVER, JANETTE L 120.00 Bob's Repair of Mayer Inc 113.61 ROGER RILEY 110.72 BENNETT, MARY ELLEN 100.00 CADY, THOMAS 100.00 FOX, NANCY 100.00 Invictus LLC ‐ Heidi Knight 100.00 LARSEN, FAITH 100.00 MERIDETH, MARYANN B 100.00 OBRIGEWITSCH, JANET 100.00 POLLOCK, KATHLEEN H 100.00 ROBERTS, JOHN 100.00 SPILSETH, DAVID 100.00 Thomssen, Robert 100.00 WHITE, SHERRY DAVIS 100.00 BLUM, DEBORAH 95.00 CITY OF BLOOMINGTON 94.50 STA SAFE LOCKSMITH 94.00 HOUSTON, DEBORAH A.S 92.50 ROGOSHESKE, JUDY 91.67 NOLA DICKHAUSEN 90.51 AASEN, DENISE L 90.00 CARLSON, JUDY A 90.00 DARLING, LAUREEN 90.00 GRUNDEEN, JOY 90.00 LINDSTROM, DAVID J 90.00 PEARCE, SUSAN M 90.00 POST BOARD 90.00 RUEGEMER, JULIE 90.00 SAIKI, PENNY 90.00 SCHOENZEIT, LAURA J 90.00 City of Wayzata\DMV 81.00 Hennepin County 78.00 H & L MESABI 76.63 VEACH, MARIA 75.00 MUNSON LAKES NUTRITION 67.03 Laura Oakden 66.45 RON OLSON 65.99 KLINGSPOR 62.63 CECE S SIGNS 60.00 HACH CHEMICAL CO 54.59 BAXLEY, RYLIE 52.50 HAYLEY RAZE 52.50 TONY WHITE 48.00 BRUMMER, CRYSTAL 40.00 ON‐SITE MEDICAL SERVICES INC 40.00 GPS INTERNATIONAL TECHNOLGIES INC 35.00 UNG, MARGARET 32.66 MN MAYORS ASSOCIATION 30.00 Minnesota DVS 29.25 On Time Delivery Service Inc 25.70 MATT SILTALA 24.81 G&H Distributing & Supply Inc 24.03 GROUP HEALTH INC 24.00 A 1 RENTAL 22.00 JOHNSON, ALICIA 21.75 BARRY RATHBUN 19.00 SUSAN SCHULTZ 18.04 TIM SONNEK 16.11 Marie Jorland 14.54 CHRIS FISCHER 14.15 CITY OF ORONO PETTY CASH 12.02 HWAY, ZACHARY 11.70 WAYZATA BAY CAR WASH 9.95 Personnel Concepts Inc 5.95 Payee ‐ 3,576,387.55 City of Orono Vendor Payment Amounts January ‐ September 2020 Payee Amount Paid Description BOND TRUST SERVICES CORP 1,171,968.78 Bond Agent Fee And Debt Service Payments HEALTH PARTNERS 585,302.00 Employee Health Insurance BOLTON & MENK INC 483,193.83 Engineering Service MET COUNCIL ENVIRONMENTAL SVCS 472,476.52 Wastewater & SAC Charges Omann Brothers Paving Inc 442,304.94 Bracketts Point Overlay & 2020 Street Improvement Project CITY OF LONG LAKE 334,245.17 2020 Fire Service And Utility Service PEMBER COMPANIES 222,240.00 2019 Sewer Improvements LEAGUE OF MN CITIES INS TRUST 206,996.00 Comp Municipal Liability Insurance ORONO PUBLIC SCHOOLS 194,416.00 Distribution of CARES Act Grant to Orono School District for technological improvement PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 189,974.55 Employee and Employer Contribution to pension QUALITY FLOW SYSTEMS INC 152,260.70 Lift Station Repairs WASTE MANAGEMENT RECYCLE 142,485.75 Recycling Service XCEL ENERGY 140,481.50 Electrical Service LOGIS 130,423.92 Microsoft Licensing & Entrust Tokens Blackstone Contractors LLC 128,834.98 Big Island Project and East Long Lake Trail Improvement Berkley Risk Admin Co LLC 124,582.00 2020 1St Half Worker's Comp Insurance VISU SEWER CLEAN & SEAL INC 122,836.01 2018 Sewer Improvements Schneider Excavating and Grading Inc 110,102.75 2020 Stormwater Project Traut Companies 98,703.00 Well #3 Screen Install & Test Pumping 19‐024 LEAGUE OF MN CITIES 97,577.86 Comp Municipal Liability Insurance DODGE OF BURNSVILLE 92,894.00 Purchase of 2 squad cars Gordon James Construction 91,482.15 Council Chambers & Conference Room Improvement GMH ASPHALT 86,178.13 Old Crystal Bay Rd And 2019 Street Road Improvement ABM Equipment & Supply LLC 83,044.43 Body for Unit #421 SUNRAM CONSTRUCTION INC 80,065.16 Bederwood Park Improvement CITY OF WAYZATA 77,672.45 Utility Services MANSFIELD OIL COMPANY 74,451.94 Fuel METRO WEST INSPECTIONS SVCS INC 72,848.50 Inspection Services CAMPBELL KNUTSON 72,202.69 Legal Services VALLEY RICH CO 47,940.95 Watermain Break Repairs MP Asphalt Maintenance 47,250.00 Road Crack Sealing CARDMEMBER SERVICE 45,287.37 Credit Card Purchases LAKE MTKA CONSERVATION DIST 44,134.50 1St Qtr 2020 Levy Pmt SECURITY & SOUND CO 44,010.00 Council Chamber Equipment STREICHERS POLICE EQUIP 43,712.35 Squad Set‐Ups Hoffman & McNamara Co 41,867.20 18‐043 CSAH 112 PH2 LANDSCAPING David Weekley Homes 39,880.00 Escrow Refund ‐ Orono Preserve ASPEN EQUIPMENT 38,137.13 Equipment Repair And Parts Modern Power Solutions 37,504.60 Generator # 851 TL STEVENS 36,428.35 Bederwood Park Well CARGILL SALT 36,031.97 Softener Salt MTI DISTRIBUTING INC 35,651.77 Aerator & Other Equipments FERGUSON WATERWORKS 34,335.92 Meters And Flange Kits KRIHA ELECTRIC 29,397.00 Electrical and generators for lift stations DELTA DENTAL 28,907.47 Employee Dental Insurance CORE & MAIN 27,604.00 Hydrant Parts Carmen Bay Lake Improvement District 27,435.66 CBLID Payment TALLEN AND BAERTSCHI 26,611.98 Prosecution Services SHAUGHNESSY LAWN CARE 24,672.00 Park Mowing VERIZON WIRELESS 24,143.25 Internet Service Abdo, Eick & Meyers LLP 24,000.00 2019 Audit Service CENTERPOINT ENERGY MAIN 23,773.48 Gas Service MN DEPT OF REVENUE‐WIRE 23,323.00 Sales Tax Payment HENNEPIN COUNTY INFOR TECH DPT 23,232.22 Police And Public Work Radios COMPASS MINERALS AMERICA 21,855.33 Road Salt SUN LIFE FINANCIAL 20,914.90 Employee Insurance Luther Infiniti of Bloomington 19,590.00 2011 Ford Escape PROLAWNS 19,312.42 Bederwood and Golf Course Fertilizer and Pesticide Modern Power Solutions LLC 18,815.41 Annual maintenance and repairs for generators Bratt Tree Company 18,313.60 Golf Course 2020 Tree Maintenance THE HARTFORD 18,033.83 Employee Insurance MACQUEEN EQUIPMENT 17,620.24 PW Truck Parts MET COUNCIL ENVIRONMENTAL SERV 17,270.75 Sac Admin 6/2020 LaPointe Utilities Inc 16,500.00 Escrow Refund OPTUM 15,561.05 Employee's contribution to health care saving plans E.J. MAYERS INC 15,000.00 Sewer Main Repair MISSION COMMUNICATIONS LLC 14,976.00 Mission Annual Service CIVIC SYSTEMS LLC 13,722.83 Software Support And Training RANDYS ENVIRONMENTAL SERVICES 13,156.65 Garbage Service CENTURY LINK 12,658.47 Internet And Phone Service Diabsolut 12,463.00 2020 Licenses MINUTEMAN PRESS 12,395.24 Newsletter And Postage VANGUARD CLEANING SYSTEMS 11,575.39 Janitorial Service MN STATE RETIREMENT‐HCSP‐ING 11,476.20 Employee's contribution to health care saving plans Wischmeier, Shawn & Kelly 10,970.00 Escrow Refund A 1 ELECTRIC SERVICE OF WACONIA 10,311.08 Public Works Door Chime Office And Maintenance Bay NEWEGG INC 10,179.82 Computer/Network Supplies DITTER INC 10,076.89 Heating and Cooling Maintenance and Repair EADER, BRADLEY 10,000.00 Escrow Refund Ferrer, Gerald & Tiffane 10,000.00 Escrow Refund GONYEA HOMES 10,000.00 Escrow Refund Gronneberg, Gary 10,000.00 Escrow Refund Jobin, Richard & Jennifer 10,000.00 Escrow Refund Miller, Charles & Jill 10,000.00 Escrow Refund NOR‐SON Inc 10,000.00 Escrow Refund Zehnder Homes Inc 10,000.00 Escrow Refund LDK Builders Inc 9,970.00 Escrow Refund Mark D. Williams Homes Inc 9,940.00 Escrow Refund Shideman, Frederick 9,940.00 Escrow Refund Zaugg, Derek & Jennifer 9,940.00 Escrow Refund Minnesota Sodding Company LLC 9,861.32 Bederwood Soccer Field Seeding EVERLAST ENTERPRISES INC 9,700.00 Escrow Refund Mid‐America Business Systems Inc 9,570.00 Scanpro Standard Fiche THE GILLESPIE CENTER 9,500.00 2020 Annual Grant ALLSTREAM 9,373.63 Phone Service EDDIES AUTO AND MARINE 9,235.20 Oil Changes And Squad Repairs TimeSaver Off Site Secretarial Inc 9,098.00 Meeting Minutes Hopping, Matthew & Angela 8,730.00 Escrow Refund City of Orono Utilities 8,653.16 Utility Services T W TUPY INC 8,633.26 Rock For Road, Water, Sewer, Sw, Park Projects And Repairs Minnesota Topsoil 8,590.00 Yard Waste Haulout Maverick Drone Systems 8,448.58 Drone for Police Department MN DEPT OF LABOR & INDUSTRY 8,392.74 State Surcharge NORLINGS 8,283.00 City Hall Landscape Maintenance NATIONWIDE RETIREMENT 8,067.92 Employees' contribution to retirement plans ICMA RETIREMENT TRUST 7,995.00 Employees' contribution to retirement plans MN DEPT OF HEALTH 7,908.72 Water Supply System Operator License Renewal OFFICE DEPOT 7,862.00 Office Supplies YAMAHA MOTOR CORP 7,473.00 Golf Cart Rental 4 Seasons Roofing 7,400.00 Public Works Building Roof Repair Orono Orchard LLC 7,275.00 Escrow Refund GRANICUS INC 7,263.27 Streaming Meetings VARNER MOBILE SERVICES LLC 7,027.22 DOT Inspection and Unit #427 repair BRAUN INTERTEC 7,014.25 2020 Street Improvements DOCK & LIFT INC 6,800.00 Portable Salt/Salt Sand Storage Canopy PRIDE CONSTRUCTION & EXCAVATING 6,800.00 Sewer Main Fix SOJOURNER 6,700.00 Advocacy Services 2020 ESS BROTHERS & SONS 6,483.00 Manhole Covers ORCHARD TRUST‐MNDCP‐ING 6,450.00 Employees' contribution to retirement plans EARL F ANDERSON & ASSOC 6,330.53 Street Signs BIFFS INC 6,295.74 Porta Potty rentals ECM PUBLISHERS INC 6,254.94 Notices And Job Ads NORTHERN SPECIALITIES INC 6,242.00 Dock and Gate repairs Yamaha Golf & Utility 5,809.15 Golf Cart Rental Aspen Mills 5,688.46 Police Uniforms US Bank Equipment Finance 5,430.52 Copier Service APPRIZE TECHNOLOGY SOLUTIONS 5,349.00 Administrative Fee CIVICPLUS 5,322.54 Civicplus Website Annual Fee MUNICIPAL CODE CORPORATION 5,197.66 Code Updates Dayton, Judson 5,000.00 Escrow Refund Commercial Steam Team Inc 4,966.25 Carpet Cleaning ERICKSON BUILDERS & CO 4,908.39 Guard Rail Repairs TOM MITTELSTAEDT PAINTING INC 4,897.50 Painting of fuel cube VESSCO INC 4,792.83 Injector for Navarre Water Plant UNITED STATES POSTAL SERVICE 4,792.65 Utility Bill Postage And PO Box Rental MARKUSEN, LOCKIE B 4,775.31 Utility Overpayment and Election Worker Payment ALTERNATIVE BUSINESS FURNITURE 4,643.91 Office Furniture Henn county Community Corrections & Reha 4,542.36 STS Park maintenance ROC Communications 4,500.00 Escrow Refund THN ENTERPRISES 4,500.00 Big Island Docks Metro Sales Inc 4,493.94 Copier Service SAFE ASSURE 4,489.41 Safety training Newegg Business Inc 4,478.92 Computer/Network Supplies Great West Mechanical 4,321.23 Meter Refunds COMMERCIAL ASPHALT 4,293.35 Asphalt PRAIRIE RESTORATIONS INC 4,175.00 Lurton Park Dormant Mow DPC INDUSTRIES 4,124.58 Chlorine & Chemicals U.S. AutoForce 3,976.22 Squad Tires FAST SIGNS 3,951.96 Brush Site and Big Island Signs IN CONTROL INC 3,940.13 Scada Service And Well Repairs MINNESOTA EQUIPMENT 3,788.00 Tool repairs and hardwares GENUINE PARTS COMPANY/NAPA 3,655.66 Squad And Public Works Supplies VACKER INC 3,646.00 Bederwood Park Sign Bob's Repair of Mayer Inc 3,629.44 Mower parts HENNEPIN COUNTY SHERIFF 3,596.40 Jail charges ESRI Inc 3,507.00 ARCGIS Licensing ELIJAH'S TREECARE 3,500.00 Lowry Woods Tree Removal APPLIED CONCEPTS INC 3,490.00 Squad Set‐Ups ES&S Election Systems & Software 3,401.41 Election Machine and sneeze guards METRO CITIES 3,332.00 2020 Membership The Davey Tree Expert Company 3,288.13 Brush Site Grinding LANO EQUIPMENT 3,229.73 Public Works equipment repairs NCPERS GROUP LIFE INS 3,200.00 Employee Pension Program CAPITOL BEVERAGE SALES L.P 3,185.45 Beer for Resale LAW ENFORCEMENT LABOR SRV 3,133.88 Police Union Dues DAU, EDWARD & MICHELLE 3,092.40 Refund Utility Overfpayment GOPHER STATE ONE CALL 3,074.00 Locates CONTINENTAL RESEARCH CORPORATION 3,066.00 Janitorial supplies LEMMERMAN, JOSEPH E 3,035.00 Lurton Pavers LUBE TECH ESI 3,014.56 Engine Oil MARGARET UNG 2,993.03 Training and Mileage Reimbursement LeadsOnline 2,933.00 Investigation System Service WATER CONSERVATION SVC INC 2,929.26 Leak Study TWIN CITY STRIPING 2,916.97 Striping ‐ OCB, McCulley & Willow S Gerold Pool & Concrete Inc 2,910.00 Escrow Refund CINTAS CORPORATION 2,907.39 Public Works Uniforms SAFETY VEHICLE SOLUTIONS 2,859.94 Emergency/Warning Lights MINNESOTA UI FUND 2,824.82 Unemployment Payment Perry's Truck Repair 2,684.30 Snow plow, chipper box and grapple repairs CEMSTONE 2,660.29 Cement for Bederwood shed, driveway to water main and building bins CITYVIEW PLUMBING & HEATING INC 2,653.18 Heater and Boiler repairs MHSRC/Range 2,640.00 Training for Officers NAVARRE HARDWARE 2,594.96 Hardware Supplies St. Cyr Johnson Enterprises 2,557.27 Uniform Cleaning ADVANCED FIRST AID INC 2,523.00 Aed Battery ADVANCED HOME EXTERIORS 2,500.00 Escrow Refund B. JOHN LINDAHL, JR 2,500.00 Escrow Refund Brantner, Brian 2,500.00 Escrow Refund Buxton, Sarah 2,500.00 Escrow Refund JASPER, THOMAS & JENNIFER 2,500.00 Escrow Refund Johnson, Benjamin & Nancy 2,500.00 Escrow Refund Mitlyng, Benjamin 2,500.00 Escrow Refund Santrach, Peter & Melissa 2,500.00 Escrow Refund STREETER & ASSOCIATES 2,500.00 Escrow Refund TWIN CITY SEED COMPANY 2,451.50 Bederwood Seeding GOPHER ACE 2,450.61 Hardware Supplies FISCHER MINING LLC 2,415.50 Sawd And Ice Control Sand PAINT A LOT 2,339.32 Stripping EHLERS AND ASSOCIATES INC 2,312.50 TIF Reporting BARNUM GATE SERVICES INC 2,162.20 Gate Repairs SiteOne Landscape Supply LLC 2,151.24 Weed control and sod GRAFIX SHOPPE 2,140.00 Squad Set‐Ups Wright‐Hennepin Coop Electric 2,139.01 Electrical service MN NATIVE LANDSCAPE 2,100.00 Spot spray and buckthorn control ON‐SITE MEDICAL SERVICES INC 2,060.00 Annual employee testing Syn‐Tech Systems 2,054.00 Fuel System agreement and circuit boards PAYCHEX 2,035.15 Paychex Set‐Up FASTENAL 2,026.56 Hardware Supplies WILLIAMS TOWING 2,024.75 Towing service LAKESCAPE LLC 2,024.04 Beach Weed Control MN DEPT OF TRANSPORTATION 2,015.24 Signal Maintenance THOMSON WEST 2,002.83 West Information Woodhill Country Club 2,000.00 Escrow Refund KENNETH N POTTS PA 1,996.50 Legal Fees 2ND WIND EXERCISE INC 1,975.00 Trendmill for Police Department Minnesota Pollution Control Agency 1,973.00 Training GREAT LAKES COCA‐COLA 1,893.25 Beverages for Concessions QUADIENT INC 1,878.80 Postage Machine and Inserter Lease APACHE GROUP 1,871.62 Paper Towels, Trash Bags, Bath Tissue NORTHERN LIGHTS DISPLAY 1,870.80 Clean up day banners Emergency Medical Products Inc 1,866.84 COVID supplies MN CHIEF OF POLICE ASSN 1,806.00 Training And Membership Renewal PIRTEK 1,761.30 Hydraulic hose and mower hose West Bay Homes Corp 1,679.00 Escrow Refund OLSEN CHAIN AND CABLE INC 1,630.78 Chain links and hoist inspection Northstar Companies 1,615.00 Uniforms RITEWAY BUSINESS FORMS 1,600.35 Utility Bill Forms and AP Checks O SULLIVANS HOLIDAY 1,593.72 Squad Car washes ZARNOTH BRUSH WORKS 1,546.00 Replacement Brooms BUREAU OF CRIM. APPREHENSION 1,530.00 CJDN Access Reed Wholesale & OCS 1,506.00 Golf Course concessions Arvig Enterprises 1,500.00 Escrow Refund Derek Nikko Excavating Inc 1,500.00 Escrow Refund RDO EQUIPMENT 1,444.13 Backhoe parts ROB HOWELLS 1,430.00 Council video streaming service SRIXON SPORTS USA INC 1,410.65 Golf Balls & Gloves ONLINE SOLUTIONS LLC 1,410.00 User Access Occupational Health Centers of MN 1,403.50 Employee Screening Hennepin County Property Tax 1,399.11 TIF Administration and Special Assessments Vogstrom, Eric 1,379.00 EScrow Refund THE HOME DEPOT 1,339.76 Hardware Supplies IMA GROUP MANAGEMENT CO 1,300.00 Employee Screening HENNEPIN COUNTY ENVIRONMENTAL HEALTH 1,211.00 2020 Food license at Golf Course and Beach water sampling Riverside Design 1,203.83 Envelopes and office supplies Reinders Inc 1,203.67 Fertilizer and Seeds for Parks MINNEAPOLIS OXYGEN COMPANY 1,200.86 Medical Oxygen and Acetylene ROTARY CLUB OF ORONO 1,200.00 2020 Membership ADVANCED IMAGING SOLUTIONS ‐ COPIERS 1,178.34 Copier lease OPEIU ‐ LOCAL 1,148.00 Local 12 Union Dues EMBEDDED SYSTEMS INC 1,107.00 Siren Maintenance MUNSON LAKES NUTRITION 1,087.25 Uniforms COUNTRYSIDE CATERING 1,047.06 Police Annual Awards Banquet SHERWIN WILLIAMS 1,031.56 Paint Dakota Craftsman 1,000.00 Escrow Refund Fitzpatrick, Mary 1,000.00 Escrow Refund Haase, William Jr 1,000.00 Escrow Refund Halvorson, George 1,000.00 Escrow Refund Januik, Robert 1,000.00 Escrow Refund Maetzold Homes Inc 1,000.00 Escrow Refund Metropolitan Homes LLC 1,000.00 Escrow Refund NORTON HOMES 1,000.00 Escrow Refund Ray's Tree Service 1,000.00 Tree Trimming and Removal Schottler, Kimberly 1,000.00 Escrow Refund Schwingler, Jon 1,000.00 Escrow Refund TEELE, BRENT 1,000.00 Escrow Refund TREHUS BUILDERS 1,000.00 Escrow Refund Two Teacher Construction 1,000.00 Escrow Refund WOODDALE BUILDERS 1,000.00 Escrow Refund SF Mobile‐Vision Inc 988.00 Anderst, Gary 975.00 CHAMBERLAIN CAPITAL LLC 970.00 HAYES & SONS EXC INC 970.00 Kevin Cody Construction 970.00 Pillar Homes Partners Inc 970.00 Sunnybrook Custom Homes LLC 970.00 Whitaker, James 970.00 All Flags LLC 964.57 Lube Tech & Partners LLC 951.60 STAR TRIBUNE 934.86 MCB BANK ‐ HSA 933.36 SUBURBAN RATE AUTHORITY 922.00 GEPHART ELECTRIC CO INC 909.59 MINNESOTA DEPT OF REVENUE 904.00 Lyn‐Mar Printing 895.00 KYLE KIRSCHNER 888.62 JR'S ADVANCED RECYCLERS 838.00 Strohman Enterprise Inc 832.82 Axon Enterprises Inc 816.00 ONLINE SOLUTIONS, LLC 800.00 CITY OF ST PAUL 787.00 STRANDBERG, JEFF 760.50 Emerald Locksmith LLC 749.00 DOG WASTE DEPOT 724.13 Baycliff Homes 700.00 Carlson, Gerald & Diane 700.00 Charlene Bystrom 700.00 Hanson, Tim 700.00 Hoss Plumbing LLC 700.00 KROLL, MARK & LORI 700.00 LOUWERSE, MICHAEL 700.00 Morast, John & Linda 700.00 Premium Construction LLC 700.00 SMITH, DOUG 700.00 SPRINGHILL GOLF CLUB 700.00 PLUNKETT S 697.62 MOUND TRUE VALUE 694.97 H & L MESABI 694.93 Dunkley, William & Sue 679.00 EVENSON, CHRIS 679.00 FIEGER, JANET MARIE 679.00 Joe Hahs 679.00 Lemmerman Construction 679.00 OUTDOOR ESCAPES OF LAKE MINNETONKA INC 679.00 Steinhafel, Gregg & Denise 679.00 CITY OF MINNETONKA BEACH 672.40 AMERICAN PUBLIC WORKS ASSOC 656.25 GARY L FISCHLER & ASSOCIATES 650.00 SECOND NATURE GRAPHICS 648.00 NORTHLAND CHEMICAL CORP 643.50 GROSS, JESSICA 630.06 International Union Local 630.00 PLAISTED COMPANIES INC 623.99 Morrie's Auto Body & Glass 615.00 FOX, NANCY 607.50 AMERICAN PLANNING ASSOCIATION 599.00 JJ TAYLOR DIST LF MN 597.80 JOHNSON CONTROLS FIRE PROTECTION LP 584.50 O SULLIVANS HOLIDAY 565.03 RYAN AUTO MALL 549.20 CITY OF BLOOMINGTON 546.00 CLINT SCHUMANN 533.91 NORTH MEMORIAL 525.00 KLINGSPOR 520.69 BUSINESS ESSENTIALS 516.80 WILDTHREADS 502.56 FSSolutions 500.00 LINDGREN, SANDRA 496.47 WIN‐911 Software 495.00 WACONIA FORD SALES INC 494.10 SUMMIT COMPANIES 483.70 TITAN MACHINERY 481.46 CECE S SIGNS 479.00 MINT ROOFING 475.33 STEVE RUCHTI 475.00 DIAMOND MOWERS INC 472.74 TWIN CITIES TRANSPORT & RECOVERY 451.00 TREECARE 450.00 JAMI WITTKE 444.83 PETERSON, DAVE 443.50 A LA CARTE CREATIVE GROUP 425.00 ROBERTSON, JENNIFER L.L 416.07 Premium Waters Inc 414.71 JOHNSON, ANTHONY 407.37 NOVA COMMUNICATIONS 405.00 BELLOWS, MAUREEN S 400.55 ZAHL EQUIPMENT 400.00 MAILFINANCE 376.50 DIRCKS, ROBERT J 365.00 DIRCKS, ROBERTA 365.00 MN DEPT OF COMMERCE 364.00 NELSON, KIRK D 362.50 CENTRAL HYDRAULICS 359.42 REESE, SHAWN 335.74 BOYER TRUCKS 328.92 HOTSYMINNESOTA.COM 328.84 Strumstad, Tony & Kathryn 323.01 Capital One Commercial 315.32 TWIN CITY GARAGE DOOR CO 313.00 FLEXIBLE PIPE TOOL CO 309.45 Roles, Joshua 303.81 Sieberg, Christopher 303.81 CCP INDUSTRIES INC 303.48 Beniek Property Services Inc 300.00 Law Office of Gregory E. Kelle, P.A 300.00 MN RURAL WATER ASSOCIATION 300.00 MN SHERIFFS ASSOCIATION 300.00 THREE RIVERS PARK DISTRICT 300.00 PV Business Solutions Inc 298.50 SNAP‐ON TOOLS INC 295.00 G&H Distributing & Supply Inc 294.63 BRANDON MAURER 289.70 HENNEPIN COUNTY CHIEFS OF POLICE ASSN 270.00 ROBERTS, JOHN 262.50 PERMITWORKS LLC 260.00 OTTEN BROTHERS 255.82 JLR GARAGE DOOR SERVICE INC 255.00 Assn of Training Officers of MN 250.00 ULINE 249.60 National Pen 247.60 TACTICAL SOLUTIONS 242.00 GOLF MAX 238.33 A 1 RENTAL 231.00 GWASH, KEVIN T 230.00 MN DEPT OF PUBLIC SAFETY 225.00 OBRIGEWITSCH, JANET 220.00 GRAINGER INC 219.11 RANDY OBRIEN 219.00 AWWA 214.00 WILKINS, CATHLEEN L 211.67 BENNETT, MARY ELLEN 210.00 KOEPF, TYLER 206.43 MERIDETH, MARYANN B 202.50 RU2 Systems Inc 202.50 Bridgewater Bank 200.00 Chris and Jamie Pelletier 200.00 Jason Goehring 200.00 LARSEN, FAITH 200.00 MINNETONKA SPORTSMEN INC 200.00 WHITE, SHERRY DAVIS 200.00 BLUM, DEBORAH 197.50 BRIAN CLARK 193.49 HOUSTON, DEBORAH A.S 192.50 JANETTE WEAVER 192.50 SIRCHIE FINGER PRINT LABS 192.31 IACP 190.00 SPILSETH, DAVID 190.00 SAIKI, PENNY 187.50 MIKE WOCKEN 186.88 CARLSON, JUDY A 185.00 BATTERIES PLUS 181.55 CROSSROADS ANIMAL SHELTER 180.00 GRUNDEEN, JOY 180.00 POST BOARD 180.00 RUEGEMER, JULIE 180.00 ARC DOCUMENT SOLUTIONS LLC 179.00 PLATT‐NELSON, JUDY 175.00 GREEN LIGHTS RECYCLING INC 174.57 ROGOSHESKE, JUDY 174.17 LANDGRAVER, KEVIN 172.50 WHISLER, SANDRA S 172.50 NOLA DICKHAUSEN 171.72 AASEN, DENISE L 170.00 TIM SONNEK 167.38 Winning Edge Inc 164.27 Lakeview Industries 162.81 LUMENDAL, DEBORAH 162.50 MORRIES BODYWORKS 162.00 Marie Jorland 160.35 DANIELSON, NANCY 160.00 MN CITY COUNTY MGMT ASSOC 155.12 TOLL GAS & WELDING SUPPLY 155.00 HARREN, LEE 150.00 KOETTING, BETH 150.00 Champion Window Co 143.61 Randolph, Karen 143.36 ANNA CARLSON 135.78 ANNE HENTGES 135.67 DISPLAY SALES 134.00 STEVE STURM 126.94 WESTONKA COMMUNITY & COMMERCE 125.00 Tri‐S Construction Supply 120.40 Minnesota Secretary of State ‐ Notary 120.00 PALMER, JULIA M 120.00 WEAVER, JANETTE L 120.00 STA SAFE LOCKSMITH 119.00 City of Wayzata\DMV 118.00 KEEGAN, SANDRA 115.00 BOYER TRUCKS INC 114.70 Bob's Repair of Mayer Inc 113.61 ROGER RILEY 110.72 CHRIS FISCHER 110.66 FUHRMAN, COLLEEN T 110.00 TRUCANO, JUDITH K 110.00 ROGER PEITSO 105.80 PLEAA 105.00 DVS RENEWAL 104.25 JOSH RAZE 100.74 BERGERSON CASWELL INC 100.00 BRANTINGHAM, NANCY 100.00 CADY, THOMAS 100.00 DARLING, LAUREEN 100.00 Invictus LLC ‐ Heidi Knight 100.00 MN LAW ENFORCEMENT EXPLORER ASSOC 100.00 POLLOCK, KATHLEEN H 100.00 Thomssen, Robert 100.00 BARRY RATHBUN 98.99 GROUP HEALTH INC 96.00 EXPRESS EMPLOYMENT PROFESSIONALS INC 93.00 Wise Unlimited 92.84 DOHERTY, MARY LOU 90.00 FERRIL, ELEANOR L 90.00 FREEMAN, LEONARD W 90.00 FREEMAN, LINDSAY H 90.00 LINDSTROM, DAVID J 90.00 PEARCE, SUSAN M 90.00 SCHOENZEIT, LAURA J 90.00 BERGER, SANDRA H 82.50 NORD, RANDALL R 82.00 Hennepin County 78.00 Crow River Farm Equipment & Mfg Co 76.72 VEACH, MARIA 75.00 Active911 Inc 70.00 QUALITY STAINLESS INC 66.52 Laura Oakden 66.45 RON OLSON 65.99 WAYZATA BAY CAR WASH 65.37 STONEBAY BUILDERS LLC 64.86 STOP STICK LTD 62.00 HACH CHEMICAL CO 54.59 CLAIMFOX, INC 53.50 BAXLEY, RYLIE 52.50 HAYLEY RAZE 52.50 MCPA 50.00 JESSICA WERDER 49.33 TONY WHITE 48.00 TROPHIES BY LINDA 45.00 Ryan Spencer 43.14 BRUMMER, CRYSTAL 40.00 MN Dept of Health, Env Health Div 40.00 WELLS FARGO BANK 39.00 UNITED FARMERS COOPERATIVE 38.98 GPS INTERNATIONAL TECHNOLGIES INC 35.00 SWANSON HOMES 33.27 UNG, MARGARET 32.66 NORTHERN DEWATERING INC 32.45 JAY DEMBOUSKI 30.83 MN MAYORS ASSOCIATION 30.00 Minnesota DVS 29.25 On Time Delivery Service Inc 25.70 MATT SILTALA 24.81 Oxherd Pizza Inc 23.61 JOHNSON, ALICIA 21.75 PERSONNEL EVALUATION INC 20.00 SUSAN SCHULTZ 18.04 JAY MCCOY 15.95 CORREY FARNIOK 14.47 KYLE RUSSETH 12.35 Advance Auto Parts 12.31 CITY OF ORONO PETTY CASH 12.02 HWAY, ZACHARY 11.70 Blue Sky Chimney Sweeps 11.41 ERICKSON, BOB 10.00 ERICKSON, LISA S 10.00 GARLOCK, RUTH 10.00 SANDIE LARSON 10.00 Personnel Concepts Inc 5.95 SCOTT OBERAIGNER 5.00 DogHaven ‐ WAYZATA POLICE DEPARTMENT ‐ 8,339,517.28 AGENDA ITEM Prepared By: DJR Reviewed By: DJR Approved By: DJR 1.Purpose: To gain approval of the Bolton & Menk Inc. Engineering Services Contract 2.Background: The City engaged in a Request for Proposal (RFP) process in accordance with the requirements in the RFP schedule adopted by Resolution 6585, February 6, 2016. The City advertised and received 3 proposals in the process. Staff reviewed the proposals and identified the top 2 candidates. In review of the proposals staff felt the services and costs proposed by the top two firms were near equal, and that a transition to a new firm would not outweigh the costs associated with the transition. Therefore, staff makes the following recommendation. 3.Staff Recommendation: Staff recommends continuing the partnership with Bolton & Menk, Inc. and approving the Engineering Services Contract. COUNCIL ACTION REQUESTED Motion to approve the Engineering Services Contract with Bolton & Menk Exhibits A.Engineering Services Contract B.Engineering Services RFP C.Bolton and Menk Proposal for Services Item No.: 15 Date: November 23, 2020 Item Description: Approval of the Professional Agreement for City Engineering Services Presenter: Dustin Rief, City Administrator Agenda Section: City Administrator Report City Engineering Services – City of Orono Page 1 of 12 2019 (20191023) PROFESSIONAL AGREEMENT CITY ENGINEERING SERVICES ORONO, MINNESOTA This Agreement, made this 12th day of November, 23, 2020, by and between the CITY OF ORONO, a Minnesota Municipal Corporation, 2750 Kelley Parkway, Orono, Minnesota (“CLIENT” or “City”), and BOLTON & MENK, INC., a Minnesota Corporation, 2638 Shadow Lane, Suite 200, Chaska, Minnesota 55318, (“CONSULTANT”). WITNESS, whereas the CLIENT requires professional services for: 1) general municipal engineering matters, including designation of a licensed professional engineer for CLIENT’S City Engineer position, and 2) various project specific assignments or tasks; and whereas the CONSULTANT agrees to furnish the necessary professional services required and assigned as needed by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various professional general and project engineering services as hereinafter described. B. GENERAL AND DESIGNATED CITY ENGINEER SERVICES 1. The CONSULTANT shall serve in the position as Consultant City Engineer under the direction of the City Administrator and provide the following City Engineer Services. a. The CONSULTANT agrees to assign an experienced licensed professional engineer from its staff to be the designated City Engineer and perform the required services and to provide such other staff as may be appropriate or necessary to complete requested services. 2. The Consultant City Engineer shall attend City staff meetings as requested and shall assist CLIENT staff on engineering related issues. 3. As requested by CLIENT staff, the Consultant City Engineer shall attend City Council meetings, and other meetings. 4. The Consultant City Engineer shall advise and provide engineering services to CLIENT staff and Council for general engineering matters in which the City becomes involved. 5. General and Designated Consultant City Engineer Services shall be compensated on the following basis: a. General and Designated City Engineer compensation will be made as set forth in Section III.A. Bolton & Menk shall provide a reduced billing rate of $65/hour for up to 20 hours per month for general engineering services provided by the Designated Consultant City Engineer. b. General and Designated Consultant City Engineer Services assigned in Section I.B to CONSULTANT staff other than the Designated Consultant City Engineer, will be City Engineering Services – City of Orono Page 2 of 12 2019 (20191023) compensated as Additional Services on an hourly basis at the Schedule of Fees rates listed in III.A.1, unless separate compensation is expressly set forth in I.B.5.a or III for such General and Designated Consultant City Engineer Services performed by CONSULTANT staff other than the Designated Consultant City Engineer. 6. The Consultant City Engineer shall provide professional and technical oversight, but not direct employee supervision, of CLIENT engineering staff relative to the CLIENT’S improvement program, including but not limited to assistance with preparation of improvement reports; review of and assistance with improvement plans and bidding documents; assistance with construction contract administration. CLIENT retains all employer and supervisory responsibilities over its employees affected by this paragraph and will coordinate communications and assigned duties between the CONSULTANT and CLIENT’S employees. a. Nothing in paragraph I.B.6 is intended or should be construed in any manner as creating or establishing an employment or supervisory relationship between the CONSULTANT and CLIENT or any CLIENT employees for which the Consultant City Engineer may provide professional and technical oversight. CLIENT waives all claims against CONSULTANT arising from the performance or non-performance of CLIENT employees. 7. Upon request by CLIENT staff, the Consultant City Engineer, or its qualified CONSULTANT staff designee, shall review building and site plans and other documents for conformance with CLIENT engineering standards. CONSULTANT is entitled to rely on accuracy of documents as furnished for review without independent verification or calculation. Such reviews are solely for the information and benefit of the CLIENT as a professional opinion limited to consideration of CLIENT’s established review criteria. CONSULTANT’s services shall not be construed as verification, approval or acceptance of any third-party design or documents. If additional review, beyond that described herein, is desired by CLIENT, such services will be performed as Additional Services. 8. Other specific assigned duties of Consultant City Engineer under this agreement. C. PROJECT SPECIFIC SERVICES 1. Engineering and other professional services requested for specific project related studies, surveys, design, plan and specification preparation and construction administration may be authorized as Project Specific Services by separate Task Order or Addendum for each assignment and in connection with each proposed project (referred to as “Project” or “project”) associated with that Task Order or Addendum. A sample Task Order form is attached at the end of this Agreement. 2. Scope, schedule and compensation for each Project Specific Services assignment shall be documented by a separate Task Order or Addendum and invoiced under a separate project or task number for each assignment. Upon acceptance of the Task Order or Addendum, the CONSULTANT agrees to perform the required services for the assignment. 3. Project Specific Services shall be compensated in accordance with Section III.A1 and as expressly set forth in the applicable Task Order or Addendum for such Services. D. ADDITIONAL SERVICES 1. Upon mutual agreement of the parties, Additional Services may be authorized as described in Paragraph IV.B. Additional Services will be compensated as set forth in III.A.3. City Engineering Services – City of Orono Page 3 of 12 2019 (20191023) SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary surveys, topographic surveys, utility information, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CONSULTANT’S services do not include legal, insurance counseling, accounting, independent cost estimating, financial advisory or “municipal advisor” (as described in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC) professional services and the CLIENT shall provide such services as may be required for completion of the project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in the appropriate Task Order. H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test company, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data. (Remainder of this page intentionally left blank) City Engineering Services – City of Orono Page 4 of 12 2019 (20191023) SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following Schedule of Fees for the time spent in performance of Agreement services or as otherwise explicitly described in the Task Order or Addendum for the specific assignment. Schedule of Fees Employee Classification Hourly Billing Rates Dave Martini, P.E. Client Service Manager $65*/$178/Hour Senior Principal $195-280 Principal Engineer/Surveyor/Planner/GIS/Landscape Architect $145-225 Senior Engineer/Surveyor/Planner/GIS/Landscape Architect $120-210 Project Manager (Inc. Survey, GIS, Landscape Architect) $115-195 Project Engineer/Surveyor/Planner/Landscape Architect $90-190 Design Engineer/Landscape Designer/Graduate Engineer/Surveyor $90-190 Specialist (Nat. Resources; GIS; Traffic; Graphics; Other) $70-175 Senior Technician (Inc. Construction, GIS, Survey1) $90-180 Technician (Inc. Construction, GIS, Survey1) $60-155 Administrative/Corporate Specialists $55-135 Structural/Electrical/Mechanical/Architect $120-150 GPS/Robotic Survey Equipment NO CHARGE CAD/Computer Usage NO CHARGE Routine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE Field Supplies/Survey Stakes & Equipment NO CHARGE Mileage NO CHARGE 1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians. *Reduced General Engineering Rate for up to 20 hours per month for general engineering. City Council, Planning Commission, and Staff meetings will be attended at no charge. 2. The preceding Schedule of Fees shall apply for services provided through December 31, 2020. Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable changes in its operating costs. Adjusted rates will become effective on January 1st of each subsequent year, upon written acceptance by CLIENT. 3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes. 4. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed City Engineering Services – City of Orono Page 5 of 12 2019 (20191023) in writing, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials. 5. Additional Services as outlined in Section I.D and IV.B will vary depending upon project conditions and will be billed on an hourly basis at the Schedule of Fees rates described in Section III.A.1. 6. Expenses required to complete the agreed scope of services or identified in this paragraph III.A.6 will be invoiced separately, and include, but are not limited to: large quantities of prints; extra report copies; out-sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the performance of the work, except as otherwise explicitly described in the Task Order or Addendum for the specific assignment. B. PAYMENTS AND RECORDS 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. 3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend services and withhold project deliverables due under this Agreement and/or any Task Order until CONSULTANT has been paid in full for all past due amounts for undisputed services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred, and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the CONSULTANT which are relevant to the contract for a period of six years. SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S profession currently practicing under similar conditions. No warranty, express or implied, is made. City Engineering Services – City of Orono Page 6 of 12 2019 (20191023) B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope or duration of the project from that described in this Agreement or any Task Order or Addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the changed scope of work and the change will be memorialized in writing and executed, either as an Addendum to this Agreement or the affected Task Order; or issuance of a new Task Order for the Additional Services. C. LIMITATION OF LIABILITY 1. General Liability of CONSULTANT. For liability other than professional acts, errors, or omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from claims or actions relating to the project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts and omissions in the non-professional services of CONSULTANT or CONSULTANT’S employees, agents, or subconsultants. 2. Professional Liability of CONSULTANT. With respect to professional acts, errors and omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from third-party claims or actions relating to the project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT’S employees, agents, or subconsultants. This indemnification shall include reimbursement of CLIENT’S reasonable attorneys’ fees and expenses of litigation, but only to the extent that defense is insurable under CONSULTANT’S liability insurance policies. 3. General Liability of Client. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend and hold harmless CONSULTANT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from third-party claims or actions relating to the project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants. 4. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other’s employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the City Engineering Services – City of Orono Page 7 of 12 2019 (20191023) services provided under this Agreement and agrees to limit all claims to the CONSULTANT’s corporate entity. 5. For those services provided by the CONSULTANT while serving in the role of designated consultant City Engineer under Section I.B of this Agreement, including professional and technical oversight or supervision of CLIENT staff, the CLIENT shall, to the fullest extent permitted by law and in addition to any other requirements of this Agreement, indemnify and hold harmless the CONSULTANT from and against any claims, costs, losses and damages to the same extent as CLIENT would indemnity and hold harmless a CLIENT employee providing similar Consultant City Engineer services. 5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. D. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability (CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the CGL and Auto liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT’S services and for three years following date of final completion of its services. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. City Engineering Services – City of Orono Page 8 of 12 2019 (20191023) 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT’S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT’S negligence. 7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of General and Designated City Engineer Services or any Task Order or Addendum or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct, control, or have authority over any contractor’s work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site, nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor’s furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on- site contractor(s) are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA 1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the project is acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). 2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and City Engineering Services – City of Orono Page 9 of 12 2019 (20191023) expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this Agreement, unless such third party use and adaptation or distribution is explicitly authorized by this Agreement. H. REUSE OF DOCUMENTS 1. Drawings and Specifications and all other documents (including electronic and digital versions of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including Reports, Plans and Specifications) for any reasonable use relative to the project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the project associated with any particular Task Order or Addendum or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and expenses including attorney's fees arising out of or resulting from such reuse. I. CONFIDENTIALITY CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT’S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of Five (5) years after written authorization to proceed is issued by CLIENT; or until the specified completion date for any subsequently issued Task Order or Addendum that falls after the end of that period; or such other expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties. K. TERMINATION This Agreement, or any individual Task Order, may be terminated: 1. For cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. For termination by CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of City Engineering Services – City of Orono Page 10 of 12 2019 (20191023) invoice and delay or suspension of CONSULTANT’s services for more than 120 days for reasons beyond CONSULTANT’S cause or control; or, 2. For convenience by CLIENT upon 7 days written notice to CONSULTANT. 3. The notice of termination shall identify the individual Task Order being terminated, or if the terminating party intends to terminate the entire Agreement the notice shall so state. This Termination process shall apply only to those elements expressly identified in the notice. 4. Notwithstanding the foregoing, this Agreement or the individual Task Order identified in the required notice of termination for cause will not terminate under this paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 5. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph IV.H. 6. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of the date of termination. L. INDEPENDENT CONTRACTOR Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. ASSIGNMENT Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. City Engineering Services – City of Orono Page 11 of 12 2019 (20191023) P. SURVIVAL All obligations, representations and provisions made in or given in Section IV and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Q. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. R. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota and venued in courts of Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in the district in which the project is located. S. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. T. MINNESOTA GOVERNMENT DATA PRACTICES ACT All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. U. ETHICAL STANDARDS No member, officer, employee or agent of the CLIENT or of a local public body thereof during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the benefits therefrom. City Engineering Services – City of Orono Page 12 of 12 2019 (20191023) SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: CITY OF ORONO CONSULTANT: BOLTON & MENK, INC. Dennis Walsh, Mayor Kreg Schmidt, P.E., Vice President/COO Dustin Rief, City Administrator David P. Martini, P.E., Principal Engineer 1 CITY OF ORONO, MINNESOTA REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING AND PLANNING SERVICES SECTION I. REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES The City of Orono is requesting proposals from municipal engineering firms for engineering and planning services. SECTION II. GENERAL INFORMATION A. The City of Orono is a managed growth community of 8,100 people located 20 minutes west of Minneapolis on Lake Minnetonka. Orono encompasses an area of 24 square miles, 30% of which is Lake Minnetonka. Orono operates as a Statutory Plan A City. The City is governed by a five member City Council which includes four members elected at large, and a Mayor elected at large. The City Council meets the second and fourth Monday of each month. The Planning Commission meets on the third Monday of each month. The Parks Commission meets on every first Monday of the month. The City has a full time City Engineer on staff who also serves and the Director of Public Works. The City also has a Planning, Zoning and Building Department headed by a Community Development Director. B. The City has a strong tax base, driven by high valued lakeshore homes and large lot residential development. The City is about 90% developed, and projects an ultimate population of around 9,500. Orono has one small commercial district (Navarre) and shares a “downtown” commercial district with the City of Long Lake. A modest level of future redevelopment and infill development is expected in the commercial and lakeshore residential areas. C. Orono’s Community Management Philosophy is based on eight key principles which guide the City’s management and decision-making processes: 1. The foremost guiding principle and goal of Orono's planning is to protect and preserve Lake Minnetonka, and all Lakes and natural resources, its water quality, and its recreational assets. 2. To retain the existing urban-rural land use pattern on a permanent basis. 3. To maintain our local character and identity. This local character is defined by strong neighborhoods, preponderance of wildlife, open spaces, lakes, and wetlands. 4. To protect and preserve our many natural resources including all lakes, creeks, marshes, wetlands, woodlands, groundwater and steep slopes. 5. To preserve open space, light, air, and solar access for all citizens while maintaining night sky. 6. To protect the general public health, safety and welfare through the development of ordinances, policies, and infrastructure that provides safe, efficient streets and neighborhoods, transportation alternatives, parks and opens spaces. 2 7. To guide investment and reinvestment in the City at densities consistent with environmental protection and the planned land use pattern. The city’s focus is in development and redevelopment is preservation of established character, rather than the creation of a new character. 8. To protect the financial stability of the City, providing an adequate level of services at efficient cost to the taxpayer. C. The City is responsible for maintaining approximately 49 miles of public roads, of which approximately 9.5 miles are designated as MSA roads. With a small number of exceptions, all City roads are paved. Orono also has 19 miles of private roads which are owned and maintained by private homeowners associations, located primarily in the designated Rural Area of the City. D. The Minnehaha Creek Watershed District currently is the Local Government Unit (LGU) for implementation of the Wetland Conservation Act. E. Orono’s municipal water system consists of two water towers, four wells, and approximately 22 miles of water main. The Navarre Water System consists of two wells, a treatment plant and storage facility, and distribution lines serving a residential population numbering approximately 2,100 in addition to approximately 45 non-residential consumers. The Highway 12 Water System consists of a two well, treatment facility, storage tower, and distribution lines serving both residential and commercial/industrial users. F. The City’s sewer system consists of approximately 62 miles of gravity and pressurized sewer mains including 45 lift stations. SECTION III. GENERAL INSTRUCTIONS AND TIMETABLE A. All proposals should be sent and all questions and correspondence should be directed to the City of Orono, Dustin Rief, City Administrator (952-249-4601) at 2750 Kelley Parkway, Orono, MN 55356. B. All proposals must be received at the City offices no later than 4:30 p.m., Friday, August 14th, 2020. The copies shall be sealed and clearly identified with "Engineering Services RFP” by the submittal deadline. C. Proposals must be signed by an authorized representative of the company. D. Proposals should be limited to a maximum of 30 pages, including all supporting documentation. E. In order to ensure a fair review and selection process, engineering firms submitting proposals are specifically requested not to make other contacts with the City staff or Councilmembers regarding their proposals. F. The City staff plan to review and analyze all proposals in September 2020, and schedule interviews with one or more firms in late October, 2020. The City plans to make a final selection by November 9th, 2020. G. The effective date of engineering services commencement will be negotiated to assure a smooth transition in engineering services, but the transition is expected to occur expeditiously. H. The term of the contract shall be indefinite, subject to ongoing review and evaluation by the City. SECTION IV. REQUIRED CONTENTS FOR PROPOSALS: A. Title Page. Show the proposal subject, the name of the proposer’s firm, address, telephone number, e- 3 mail address, name of the contact person, and the date. B. Table of Contents. Include a clear identification of the material by section and page number. C. Proposing Firm Overview 1. Describe your firm’s background and history, including the number of years in business and the number and breakdown of personnel that will serve the city. Include information about the firm’s experience performing similar work. 2. Provide a list of other services offered by your firm that may benefit the City. D. Identification and Qualification of Assigned Personnel. 1. Describe your firm’s capacity for providing city engineering and planning services as indicated in this RFQ. The ideal firm should have extensive experience in municipal engineering and planning including, but not limited to, the following areas: a. Preparation of public infrastructure construction plans b. Preparation of feasibility reports c. Preparation of assessment rolls d. Plat and site plan review e. Water/sewer/storm water expertise f. GIS/technical mapping services g. Construction inspection services h. Surveying services i. Comprehensive Plan Development and related Planning Services 2. Describe the training and experience (including years) of the persons who will be providing city engineering services. Please provide resumes for all key staff that will be providing city engineering services. 3. Describe your firm’s staff and resource capacity to respond to time-sensitive or short notice requests and complicated issues. Include the proposed hours of availability of engineering and additional support staff from your firm. 4. Describe the training and experience (including years) of the persons who will be providing city planning services. Please provide resumes for all key staff that will be providing city planning services. 5. Describe your firm’s staff and resource capacity to respond to time-sensitive or short notice requests and complicated issues. Include the proposed hours of availability of planning and additional support staff from your firm. 6. Describe your firm’s commitment, and the commitment of the key individuals in this proposal, to personal and professional development, and the benefit of that commitment to the City. 7. Describe the approach you would use to communicate and coordinate projects with the city council, city clerk, city employees, the public, and the media. E. Basis for Compensation 1. Provide a proposed hourly rate schedule, including any multipliers or pay factors for overhead for all positions (Principle Engineer, Landscape Architect, Senior Planner, Surveyor, GIS Technician, CAD Operator, Construction Inspector, Planner, natural resources technician, etc.), for those services referred to as hourly services. 2. If you are proposing a monthly retainer, indicate what services are to be provided within the scope of the retainer. F. List of References, Potential Conflicts, and Claims 1. Provide at least five references from public clients, two of which are from cities of similar size for 4 whom similar services have been performed within the past five years. 2. Describe the procedure employed by your firm for identifying and resolving conflict of interest issues. State any potential conflict(s) of interest (i.e. real estate developers, other units of government, etc.) that your firm may have in providing engineering and planning services as outlined in this RFQ. 3. Provide a statement of any insurance claims and/or ethics complaints taken against the firm or firm’s engineer(s) over the last five years and the status or outcomes of such action. Please indicate whether the action is pending or is currently under review by the State Ethics Board, G. Detailed Response to the Scope of Services 1. The proposal should address in a detailed fashion the approach of the firm to each of the general work elements outlined in the following Scope of Services. 2. The proposing firm should be able to provide all of the services listed in the Scope of Services, either with the organization or by using a sub-consultant. SECTION V. SCOPE OF WORK The City of Orono is searching for a firm that will provide a wide range of professional services. The general work elements are outlined below: A. General Engineering Services. Under the direction of the City Engineer: 1. Provide Specialty Engineering support such as Water Resources Engineering, Environmental Engineering, Traffic Engineering, Survey and GIS support. 2. In addition to the specific services listed above, there are a host of other services that are needed occasionally. Please note any other service that your firm is capable of providing, such as environmental services, land surveying, state agency coordination, traffic engineering, , water resource management, etc. 3. Assist with coordinating, supervising, and evaluating programs, plans, services, equipment, and infrastructure. 4. Assist with finding potential funding solutions, including grants, assessments and direct legislative appropriation. 5. Assist with Formulate short and long-range plans for design and constructing public works improvements; including streets, water, sanitary sewer, storm sewer, parks, and buildings. 6. Assist with development and implementation of a Capital Improvement Plan (CIP). 7. Assist with the management of City infrastructure issues through proactive planning, monitoring, operations and maintenance management. 8. Assist in implementing all water resource functions, including implementation of the Storm Water Management Plan and erosion and sediment control as it relates to the City’s NPDES requirements. 9. Assist with the review land use applications and construction plans for private developments for consistency with City adopted engineering specifications, City policies, and relevant laws, rules, and regulations, and ensure that city council directives are implemented. 10. Update City maps and utility records, including maintaining a GIS/database. 11. Obtain proper approval and documentation from local, state, and federal authorities prior to implementing projects. 12. Provide engineering services on projects and provide project management for constructing municipal public works projects. 13. Assist in planning, layout, and design of parks, trails, pedestrian routes, and other recreational amenities. 14. Assist with the Pavement Management Program including the rating of the condition of streets within the city. B. Bidding and Design Services. Under the direction of the City Engineer: 1. Prepare plans and specifications for projects. 2. Consult with state and federal agencies having jurisdictional authority over the project as 5 warranted. 3. Prepare and distribute advertisements for bids. 4. Prepare contract documents for bidding purposes. 5. Revise the bids and prepare bid tabulations. 6. Provide a recommendation to the city for the award of contracts. C. Project Management / Construction Services. Under the direction of the City Engineer: 1. Prepare construction project plans and specifications. 2. Convene a preconstruction meeting with staff, contractor and utility representatives. 3. Perform construction staking and surveying. 4. Monitor the construction process for compliance with codes, regulations, standards, and approved plans; assure financial accountability of private projects as they relate to escrows and letters of credit. 5. Prepare and maintain necessary documentation, including photographs and/or video if warranted, and a log of the contractor’s progress. 6. Convene regular construction progress meetings, as necessary. 7. Prepare, review and recommend action for proposed change orders. 8. Review and recommend final acceptance by the City. Assist the City in ensuring that contractors have been paid and lien waivers have been acquired. 9. Provide record drawings and update the GIS and asset management systems, upon conclusion of projects to the City. D. Prepare Engineering Reports and Technical Correspondence. Under the direction of the City Engineer: 1. Assist preliminary studies, review all preliminary studies for compliance with ordinances, comprehensive plans, engineering standards, and financial guidelines including: a. Prepare feasibility reports and present at public meetings b. Prepare preliminary and final assessment rolls c. Prepare water, sanitary and storm sewer utility rate studies d. Prepare surface water system analysis and design e. Prepare wetland delineation and mitigation f. Prepare traffic studies / signage / forecasting g. Complete and submit state aid reports as necessary 2. Prepare comments regarding reports, plans, and studies of other agencies. 3. Complete plat and site plan review for applicable engineering standards. E. Planning Services. While the City maintains a fully staffed Planning and Zoning Department, the city will require periodic support on special planning projects as well as specialty consultation support. Under the direction of the Community Development Director: 1. Review plat submissions and development proposals. 2. Assist in the development of urban design / community engagement, community plans, transportation plans, pedestrian plans and other related plans, including the City’s Comprehensive Plan. 3. Assist with community outreach / engagement related to city projects. F. City Meetings (Including but not limited to the following) 1. Participate in routine internal meetings involving engineering coordination, questions and issues. 2. Meet with developers on proposed development projects regarding engineering and infrastructure development as requested. 3. Attend city council meetings, planning commission meetings and work sessions as needed or upon request. 4. As needed, attend occasional meetings with citizens and local businesses. 6 SECTION VI. PROPOSAL EVALUATION: A. The City intends to retain the services of the firm evaluated to be the best qualified to perform the work for the City, with experience, compatibility, cost, and other performance factors considered. B. A committee of city staff will evaluate the applications based on the 100-point scale listed below. The committee will produce a list of finalists who are judged to be the most responsive and responsible proposer for the services requested. Interviews will be conducted to finalize the selection. The committee will make a recommendation to the City Council for formal approval. 1. The firm’s approach to, and understanding of, the Scope of Services (25 pts.) 2. The experience and qualifications of key personnel (25 pts.) 3. The firm’s experience and performance with similar contracts and clients (15 pts.) 4. Cost of services (35 pts.) C. The City shall not be liable for any expenses incurred by the proposer including, but not limited to, expenses associated with the preparation and submission of the proposal, attendance at interviews, or final contract negotiations. D. The City reserves the right to request additional information from any and all proposers for purposes of clarification, and to accept or negotiate any modification to any proposal received by the posted deadline. SECTION VII. TERMS AND CONDITIONS: A. The City reserves the right to reject any or all proposals or to negotiate a contract that is in the best interest of the City at the absolute and sole discretion of the City Council. B. The contract for services will require that the engineering firm selected maintain general liability, automobile, worker’s compensation, and errors and omissions insurance. The contract will also contain provisions requiring the selected firm to indemnify the City and firm serves at the will of the City Council and the City Council has the right to terminate the agreement, at its sole discretion, upon the provision of notice. SECTION VIII. REQUEST FOR PROPOSALS AND SELECTION SCHEDULE Advertise and Distribute RFP: July, 2020 RFP Submittal Deadline: August 14th, 2020 Review of Proposals: September, 2020 Interviews: October 2020 Award: November 9th, 2020 Start Date: January 1st, 2021 2638 Shadow Lane | Suite 200 | Chaska, MN 55318-1172 Ph: (952) 448-8838 | Fax: (952) 448-8805 | Bolton-Menk.com General Manager Contact: David Martini, P.E. 612-756-4315 David.Martini@bolton-menk.com Professional Engineering and Planning Services City of Orono | August 14, 2020 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph: (952) 448-8838 Fax: (952) 448-8805 Bolton-Menk.com Bolton & Menk is an equal opportunity employer. August 14, 2020 Dustin Rief City Administrator City of Orono 2750 Kelley Parkway Orono, MN 55323 RE: Proposal for Professional Engineering and Planning Services Dear Mr. Rief: Bolton & Menk, Inc. has been providing engineering services to the City of Orono since 2012. We are happy to highlight the reasons we believe the city will benefit from continuing our relationship beyond 2020. Like you, Bolton & Menk, Inc. takes great pride in designing and managing projects that are safe, sustainable, and beautiful. Our approach to engineering services makes Orono’s priorities our priorities. We believe we have developed a true partnership with the City of Orono and that the city will continue to find value and benefit from this partnership for the following reasons: Accountability and Trust – We pride ourselves on accountability and transparency and serve as a true partner to the City of Orono. With this partnership, Orono gets an established, full-service firm with a track record of excellent service and a reputation of accountability. It takes time to build relationships and to integrate into a community. Through working in Orono as the consultant city engineer, we have established deep levels of trust built over many years. Experience and Longevity – For eight years, we have brought consistency to the engineering services provided to the City of Orono. We have invested time getting to know the community and serve as a partner for the long-haul. Bolton & Menk has been serving Minnesota communities for over 70 years and we have a track record of providing long-term service to our clients. More than 30 of our city engineering clients have been with us over 30 years and nearly 95 percent of our business is from repeat clients. Professional Expertise – We are not just engineers. We are municipal, water, wastewater, stormwater, structural, and transportation engineers, surveyors, wetland and environmental specialists, landscape architects, planners, urban designers, GIS professionals, and project funding and financing specialists. We are the one-stop-shop for Orono. In addition to our proposed team, Bolton & Menk pledges the full resources of 550 employees to ensure all your professional service needs are met. We are excited at the opportunity to continue our service as your consultant city engineer. I will personally serve as your lead client contact and project manager. Please contact me at 612-756-4315 or David.Martini@bolton-menk.com if you have any questions regarding our proposal. Respectfully submitted, Bolton & Menk, Inc. David Martini, P.E. Client Service Manager TABLE OFCONTENTS Section 1: Proposing Firm Overview 1 Section 2: Identification and Qualification of Assigned Personnel 2 Section 3: Basis for Compensation 9 Section 4: References, Potential Conflicts, and Claims 12 Section 5: Detailed Approach to Scope of Services 15 Appendix A: Detailed Sample Invoice 15i Professional Engineering Services | City of Orono, Minnesota Proposing Firm Overview 1 PROPOSING FIRM OVERVIEW We believe all people should live in a safe, sustainable, and beautiful community and we take pride in our ability to make that happen. It’s why we get out of bed every morning. We are Municipal Engineering Specialists Our commitment to communities began in 1949 with two hard working Midwesterners—John Bolton and Martin Menk. They saw people in their surrounding communities who had dreams of a bright future, a desire to grow, and a common challenge of aging infrastructure. John and Martin’s goal was to help communities make progress by listening to what people want, finding the best solutions for their needs, and treating them right. Their legacy lives on. We still want to help, we work hard every day, and we always remember what got us here—we’re people helping people. Today, Bolton & Menk has almost 600 employees and 20 locations. We have been successfully serving communities for more than 70 years. We are committed to helping each community prosper in its own way, at its own rate. Our dedicated team of professionals allow us to provide a full complement of services to every community—as much or as little as you need. Contrary to many of our competitors, we are not simply project engineers. We don’t disappear between projects. We are long-term investors in the City of Orono. Services to the City of Orono will be managed from our Chaska location. In our Chaska location, we have 23 civil engineers, 4 water resources engineers, 4 survey technicians, 2 land surveyors, 2 CAD technicians, 5 construction project representatives, and 2 administrative support professionals. When the size and/or scope of a project requires more staff or specialized services, we will draw on our 550 team members to meet your needs. The following table shows the number of staff in each discipline that will be available to serve Orono. Services Provided: • Municipal Engineering • Municipal Planning & Urban Design • Water & Wastewater Engineering • Water Resources Engineering • Public Funding & Financing • Project Communication • Land Surveying • Landscape Architecture • Geographic Information Systems • Construction Services 5 years or less 53 communities 5-10 years 27 communities 10-20 years 45 communities 20-30 years 20 communities 30+ years 31 communities We Serve Our Clients for the Long-Term Identification and Qualification of Assigned Personnel Professional Engineering Services | City of Orono, Minnesota 2 We realize the City of Orono can choose from several engineering consultant firms. When the city selected us in 2012, you secured more than two generations of municipal engineering experience and the expertise that comes with it. We have worked hard every day to deliver exemplary customer service and the technical solutions Orono can count on. Our team will continue to provide seamless service, as if we are just down the hall and a member of Orono city staff. As your client service manager, Dave Martini will closely coordinate with city administration, staff, and council. Our approach includes these key features: • Dave will continue to work as an extension of city staff and will report directly to Adam Edwards. • Dave will proactively seek opportunities and efficiencies for the benefit of Orono. • As assigned by city staff and/or city council—our team will complete duties requested within the designated schedule. • We are available to respond to Orono City Council or staff inquiries quickly and effectively via phone and emails 24 hours a day, 7 days a week. • Upon request, we will provide written reports for inclusion in city council packets, attend and present progress at city meetings, and update staff and council on ongoing projects. • During infrastructure project construction, Dave will assign a construction project representative (CPR) to the city on a 24 hour a day, 7 days a week basis. The CPR will be on-site during construction activities as requested by the city. Over the past eight years, we have introduced many CPR’s who have become familiar with city staff and projects to provide flexibility and responsiveness. Important to Know Dave prides himself on his personal contact with the council, staff, and residents. He will go the extra mile to learn about the city needs and address any questions or concerns. Dave will work with the city council and staff to prioritize projects, prepare cost estimates for capital improvement plans, and make recommendations on funding for a wide range of infrastructure improvements. Dave will work with the city council and staff to prioritize planning projects. Bolton & Menk reviews land use applications and construction plans for private development. When needed, we help ensure plans meet city codes and, if required, make recommendations to the city on financial securities. In short, our team works as an extension of city staff to ensure that private development projects go as smoothly as possible. We have experts in a variety of specialty areas. Dave will match the best person to serve as project manager for any City of Orono’s special projects—landscape design, survey, funding solutions, project communication, GIS mapping, water resources, water and wastewater treatment, and more. We promise every client two things: we’ll work hard for you and we’ll do a good job. We take a personal interest in the work being done around us. And at the end of the day, we’re Real People offering Real Solutions. Level of Service. A high level of service can be defined by one thing—treating others the way you want to be treated. In practice, we do what we say we are going to do. Responsiveness to calls or emails, punctuality, and communication have been key factors in building a successful relationship as your consultant city engineer. When considering who you will choose to work as your consultant city engineer, the city needs to consider which engineering firm matches your needs, and more importantly, which proposed engineer “fits” with your staff. We believe Dave and the team he leads have been a good fit for the City of Orono. His soft skills help navigate the day-to-day duties as he engages with city staff, the city council, contractors, private developers, local businesses, and jurisdictional agencies. IDENTIFICATION AND QUALIFICATION OF ASSIGNED PERSONNEL Identification and Qualification of Assigned Personnel 3 City of Orono Team Bolton & Menk will continue to serve the City of Orono using an engineering team approach led by the client service manager, Dave Martini. He will continue to be the primary contact for City of Orono. Consistency is maintained for the services provided—the city only has to look to one place for answers. A structured engineering team assembled from our organization of experienced professionals will support Dave in service to Orono. The team will provide expertise in municipal; stormwater management; wastewater collection and treatment; water supply, storage, distribution, and treatment; transportation engineering; landscape architecture; GIS; surveying; municipal planning; and funding. With consistent and close coordination, our team serves as an extension of city staff. Following the organizational chart, a concise summary of qualifications for key project team members is presented. Detailed education and experience biographies for the key team members are available upon request. Professional Engineering Services | City of Orono, Minnesota Dave Martini, P.E.* Client Service Manager Nicole Schmidt Communication Specialist Nancy Thorkelson, CPSM Funding Specialist Jane Kansier Municipal Planner Seth Peterson, P.E. Water/Wastewater Engineer Bob Bean, P.E. Water Resources Engineer Jim Archer, P.E. Structural/Bridge Engineer Chris Chromy, P.E., PTOE Traffic/Transportation Engineer Joel Odens, PLA, ASLA Landscape Engineer Dave Malm, GISP GIS Specialist Jamie Connor Protective Coatings and Weldings Specialist Ed Rock, III, L.S. Survey Manager Other Specialty Service Staff as Needed Specialty Services Communication/FundingMunicipal Services Jeff Weyandt, P.E. Project Manager Brian Simmons, P.E. Project Manager 141 Civil Engineers 58 Construction Project Representatives 30 Survey Crews Professional Engineering Services | City of Orono, Minnesota Identification and Qualification of Assigned Personnel 4 Your Client Service Manager Dave Martini, P.E. 26 years of experience Client Service Manager Dave will continue to serve as your client service manager. He will be available to the city 24 hours a day, 7 days a week via mobile phone, email, and text. He will attend city council and other city meetings as needed and directed by the city. In addition, he will be responsible for all public presentations, coordinating and administering all project team assignments, monitoring personnel’s conformance with city standards, and overseeing project delivery quality assurance programs. Dave began his engineering career in 1994 and has worked on the design and construction administration of a variety of projects including residential and industrial subdivisions, park improvements, and utility upgrades. He appreciates the company’s core values and the importance of maintaining personal relationships with our clients. He believes the services and those personal relationships are key to our clients’ success. For the past eight years, Dave has worked hard to develop strong relationships with city staff, council, and other stakeholders in the City of Orono. Dave’s history with city engineering services is built on developing a strong relationship with the client—listening, communicating, understanding their goals, and using information to deliver the best service possible. Dave is devoted to his clients and strives to exceed their expectations. He looks forward to continuing his work with the City of Orono to achieve their vision for the community. Your Bolton & Menk Team of Experienced Professionals Jeff Weyandt, P.E. 24 years of experience Project Manager Jeff serves as the lead project manager on many Orono projects. He is responsible for day-to-day project management, leading the project team, and coordinating all project needs with Dave and city staff. Jeff is responsible for managing municipal projects, taking them from conception through construction. He began his engineering career in 1996. His experience includes design concepts, preliminary engineering reports, cost estimates, bidding, council meeting presentations, final plans, project specifications, project management, and meeting with the public, clients, and review agencies. Prior to joining Bolton & Menk, Jeff served as the assistant city engineer for the City of Shakopee where he designed and managed the city’s annual street reconstruction program. Putting together a good set of plans and ensuring the project is done on time and on budget is what drives Jeff. He also enjoys helping cities manage their assets. Brian Simmons, P.E. 15 years of experience Project Manager Brian will assist Dave on managing water and sewer projects. Brian joined Bolton & Menk in 2005 as a municipal engineer responsible for project management, planning, and design, with expertise in trenchless technology, cured-in-place pipe, asset management, and UAV (drones). Brian is passionate about leveraging new technology to be able to accomplish new kinds of construction or just make daily life a little more efficient. Professional Engineering Services | City of Orono, Minnesota Identification and Qualification of Assigned Personnel 5 David Malm, GISP 5 years of experience GIS Specialist Dave will continue to oversee all GIS activities conducted at the request or in support of Orono. He will also continue providing office hours in city hall as requested. Dave began his GIS career in 2015. He provides GIS services to internal and external clients and assists in creating and maintaining databases, map development, and asset management. He also creates, develops, and maintains various web mapping applications and handles project set-up, data collection, and data processing for high-accuracy GPS collection projects. Dave loves being able to provide a high-quality solution. Whether it’s a great looking map, clear and concise data, or just an answer to a question, he loves taking the time to do it right. Dave has extensive experience working with Esri GIS software and is experienced with AutoCAD Civil 3D, Microstation, and other design software. Art Taylor 36 years of experience Construction Observer Art has performed construction observation and other construction-related tasks as needed. He has been the primary construction observer for development projects in the city. Art is a senior engineering technician and construction project representative who began working in the engineering field in 1984. His background includes site development, land planning, drainage design, water treatment/distribution system design, wastewater collection/treatment design, construction inspection, permitting, and client relations. He is passionate about ensuring our work meets the needs of our clients in a cost-effective manner. Seth Peterson, P.E. 25 years of experience Water/Wastewater Engineer Seth provides water and wastewater engineering services for Orono projects and is an excellent local resource for water treatment plant questions. Having started as an intern at Bolton & Menk, Seth now leads one of the largest environmental groups in the Upper Midwest. Seth began engineering in 1995 and now serves as the Metro environmental work group leader. If someone has a water or wastewater problem, he is willing to do what it takes to figure it out. His background includes planning and design of lift stations and water and wastewater treatment facilities, securing permits, working with regulatory agencies, and construction management. Ed Rock, III, L.S. 21 years of experience Survey Manager Ed manages and oversee all survey work performed. Ed is a survey manager who began his surveying career in 1999. He has experience in surveying, engineering, and construction-related services. Ed’s experience gives him the ability to address complex technical issues with clients, project managers, and discipline leads, a task he thoroughly enjoys. He routinely prepares easement descriptions and exhibits, right-of-way and subdivision plats, ALTA/NSPS, boundary, and topographic surveys using AutoCAD Civil 3D software. His previous experience includes projects involving commercial land acquisition and development, midstream oil and gas systems, right-of-way procurement and platting, geodetic control networks, utilities inventory, and transportation design applications for governing bodies at municipal, state, and federal levels. Professional Engineering Services | City of Orono, Minnesota Identification and Qualification of Assigned Personnel 6 Joel Odens, PLA 24 years of experience Landscape Architect Joel provides support for any landscape architecture needs in Orono. Most recently, he has worked on the East Long Lake Road trail project and the Big Island Improvements. Joel has been in the landscape architecture industry since 1996. His experience includes streetscape enhancements, park planning and trail design, mobility studies, highway landscape design, monumentation, commercial and mixed- use development, transit oriented development, and public memorials. Joel’s skills include client relations, marketing, presentation and facilitation, cost estimation, master planning, conceptual design, preparation of construction documents, and construction management. Joel enjoys working in multi-disciplinary atmospheres, focusing on serving the needs of clients while creating responsible, sustainable, and successful spaces. Jim Archer, P.E. 18 years of experience Structural/Bridge Engineer Jim leads all design for any structural or bridge projects. Jim began his career in 2002. Prior to joining Bolton & Menk, he served as a senior bridge engineer for Hennepin County. Jim is a principal engineer with experience in both public service and consulting environments as they relate to bridge design, construction, safety inspection, and program management activities. His knowledge and expertise in asset management give him a unique understanding of the effects structural designs have on project budgets as well as long- term maintenance activities. Jim’s work includes preliminary and final bridge design, bridge safety inspection, bridge rehabilitation, and project management. Having recently taken PSMJ Project Manager training, Jim is well equipped with not only the training but also the tools necessary to drive projects forward successfully. He is committed to delivering projects that satisfy current and future needs in a practical, functional, and maintainable way. Nicole Schmidt 3 years of experience Project Communication Specialist Nicole leads the communication efforts related to city projects. She supports Dave at public open house meetings and provides any other project communication needs. Nicole is a project communication specialist for Bolton & Menk who began her career in 2017. She has excellent writing skills and effectively conveys complex engineering messages to the public. Nicole provides graphics development, website and social media management, and meaningful face-to-face engagement with a focus on customer service. With her media background, she can deliver messages tailored to each community’s unique needs. Her skills are present from the early stages of a project through construction. She has helped clients of all sizes and has served residents and businesses, from cities and counties to transit services and airports. Jane Kansier, AICP 21 years of experience Senior Planner Jane provides oversight and quality management of all planning services. She will serve as a technical resource to the team. Jane enjoys managing and coordinating multiple components of a project to see it all come together. She began her planning career in 1984 and has worked in city and county planning, city administration, and public transit. As a senior urban planner, Jane identifies and gathers pieces from multiple disciplines and puts them together into a final product. She provides day-to-day planning services for our clients and works with them to create and update their comprehensive plans. Her experience includes coordinating and developing comprehensive plans, zoning ordinances, city codes, site plans, land use and development review, grant writing, public transit, and project management. Jane is known for her approach to creative problem solving. Identification and Qualification of Assigned Personnel 7 Chris Chromy, P.E., PTOE 27 years of experience Traffic/Transportation Engineer Chris provides support for any transportation and traffic needs in the city. Chris is passionate about working with clients to create safe and efficient transportation systems throughout the Upper Midwest. He began his career in 1993 and leads Bolton & Menk’s transportation work group. His experience includes transportation system planning, traffic engineering, and roadway and trail design and construction. Chris has a track record of success delivering and managing highly-visible, multimodal transportation projects. This success, in part, is due to the priority he places on maintaining effective communication with clients and project team members. He understands the interdependent relationships between the various functional areas of a project and promotes synergy between them to surpass our clients’ expectations. Bob Bean, Jr., P.E. 25 years of experience Water Resources Engineer Bob leads all water resources related design efforts. His experience has developed his practical and deliberate approach to solving water resources problems. Bob has worked closely with city staff on development reviews. Bob has provided engineering and construction services to public, private, residential, commercial, and industrial clients since 1995. He is passionate about gaining new experience in all phases and types of engineering. He has been involved with many engineering projects including street construction; installation of sanitary sewer, forcemain, water main, storm sewer, and lift stations; construction of retention/detention ponds, infiltration basins, bioretention basins, and underground stormwater systems; and residential, commercial, and industrial developments. One of his favorite things about working at Bolton & Menk is the support that is provided when encountering new endeavors. Bob primarily focuses on providing hydraulic engineering support to our municipal clients. Nancy Thorkelson, CPSM 31 years of experience Funding Specialist Nancy provides funding updates to Dave and the city. She will keep both in the loop on all funding opportunities that arise and work with them on positioning and applications. Nancy loves the opportunity to work with a variety of communities to identify funding options to create and enhance sustainable and healthy places to live, work, and play. In her role as funding work group leader, she is responsible for the overall tracking of multiple state and federal funding programs as well as monitoring funding availability for our clients. She provides funding updates to project managers and their clients. She also assists with the application and funding process for several programs including State Revolving Loan and Rural Development funding. Nancy began her career at Bolton & Menk in 1989. Professional Engineering Services | City of Orono, Minnesota We believe in the power of face-to- face meetings, friendly conversations, and a collaborative decision-making process to keep your projects on schedule, within budget, and focused on real, workable solutions. Professional Engineering Services | City of Orono, Minnesota Identification and Qualification of Assigned Personnel 8 Staff Availability Commitment to Orono Dave will continue dedicate the time necessary to meet the city’s expectations for city engineering, planning services, or any other services desired. In addition to Dave, Bolton & Menk will commit the necessary staff members, as required, to meet commitments to the City of Orono. Our staff is at the disposal of the City of Orono to meet your needs 24 hours a day, 7 days a week. We commit this leadership team to the City of Orono for the duration of our contract. Should additional staff be required for larger projects or a specific area of expertise, Orono can access the full resources of our firm—almost 600 professionals. Personal and Professional Development of Staff Our employees are like family. Dedicated to their long- term professional growth, we offer mentoring, training, education, and assessment. We also recognize their dedication to us and their sacrifice for excellence. That is why, like the City of Orono, we make time for play. We invest in our employees so they can invest in Orono. They are continuously improving their knowledge and expertise, so they can provide the best solutions for your community. Because of our long-term community investments, we have a true understanding of the people, needs, and resources in the communities we serve. When you work with people long enough you get to know them better than clients— more like friends. Dave and the Bolton & Menk team are personally involved in the communities they serve. Approach to Communication and Coordination Dave and the team are committed to providing effective and timely communication with city staff and council. Two- way communication is an essential, yet often overlooked, element in the development and evaluation of engineering and planning solutions. We continually welcome input throughout all phases of the project. City concerns will be addressed on a regular basis. Dave is available to meet at Orono City Hall or answer phone calls promptly. He prides himself on the ability to have frequent face-to-face contact with the council, staff, and residents and will go the extra mile to address any questions or concerns. When it comes to project communication, we are proactive and transparent. We work hard to identify stakeholders and engage them early in the process. While we have dedicated project communication experts, your client service manager will serve as the communication link between Orono and Bolton & Menk. You can expect critical information be delivered in a timely and proactive manner, including information related to progress status, schedule, technical findings, stakeholder contacts, and costs. Our project communication specialists will help hone your message to stakeholders and identify the best method in which to engage them—online, print, in person, telephone, traditional media, etc. It is critical for stakeholders to understand and support community improvements. In addition, they need to know how public projects may impact them daily. We engage people where they are. In the foreseeable future, that may mean in their homes. Our team has the tools— online surveys, social media, mailers, newsletters, billboards, websites, telephone hotlines, press releases, etc.—and know- how to help the city get its message out and community feedback in. We have graphic designers, videographers, writers, and other experts to ensure the city has the project presentation and communication resources it needs. Bolton & Menk has been able to quickly adapt its business practices due to COVID-19. We are able to work remotely as needed and engage city staff, council, and stakeholders in a virtual world. Accountability One of the few remaining guarantees in life is that no one is perfect. A lack of perfection means mistakes will be made. We make mistakes— it happens. Although it is not always easy, we are accountable for what we do and we can be counted on to make it right. We value transparency. We do not hide from or deny our mistakes. Instead, we work with our clients to fix any issues as quickly as possible. Our philosophy is to “run to the problem.” Accountability seems to be a lost art. At the end of the day, we are partners and believe in being treated fairly. Our number one goal is to build and maintain relationships built on trust, transparency, and accountability. We do what we say we are going to do and if we make a mistake, we’ll make it right. Professional Engineering Services | City of Orono, Minnesota Basis for Compensation 9 BASIS FOR COMPENSATION Throughout our time working with the city, we have worked hard to provide our services in the most cost-effective manner possible, while maintaining high quality. We have many controls in place that have provided savings to the city and are not reflected in our hourly rates. Since 2012, our average hourly rate for the City of Orono has been $110. We calculated the savings from our average hourly rate, no charge for our meeting attendance, and services provided beyond the not-to-exceed budgets approved by the city council. Since 2012, Bolton & Menk has provided services in excess of $360,000 at no cost to the city. Our approach to providing engineering services to Orono can be divided into three main categories: General Engineering Services General engineering services are the professional service needs that arise within a community on a day-to-day basis and generally not associated with a specific project. Typically, general engineering services do not require detailed plans and specifications preparation and are usually paid for by the general fund. We also know city staff can sometimes be hesitant about requesting information or asking questions of their consultant city engineer for concern of receiving significant unexpected bills for these day-to-day services. We understand the need to minimize these costs while maximizing the benefit to the client. To assist Orono with the costs of general engineering related expenses, we will offer an ongoing “municipal discount” to be applied to non-project, general and day-to- day activities we perform as your consultant city engineer. èReduced Hourly Rates: As we have done since 2012, Bolton & Menk will offer a reduced billing rate of $65/ hour for up to 20 hours per month for general engineering services. Please note this in the Schedule of Fees. èCity Council, Planning Commission, and Public Works Meetings: We also will continue to attend Orono City Council, Planning Commission, and Staff meetings at NO CHARGE. If fully used, this municipal discount will provide a savings in excess of $35,000 annually in general engineering, non- project related costs typically paid from the city’s general fund budget. èWeb-Based GIS Mapping and GPS Locating: The City of Orono and Bolton & Menk understands the increasing role geographic information systems (GIS) plays in the management of organizational data. We recognize the value and broad potential GIS offers in helping to attain high performance levels. The city’s GIS elegantly converts creative ideas into tangible tools—tools that are illustrative and intuitive to the end user, helping them extract, manipulate, and analyze data with relative ease. While GIS can be thought of as a mapping tool, it is also a powerful database tool that provides additional information pertinent to municipal features. This includes, but is not limited to, taxpayer information for parcels, zoning information, maintenance records, pipe sizes, project plans and record drawings, sanitary sewer televising video, sign inventories, and pavement data. This interactive system is hosted on Bolton & Menk servers and made available to city staff through a secure internet connection. Since this system is web-based, the city has not needed to purchase software. The initial setup, initial deployment, and on-site city staff training has all been provided to the city at NO CHARGE. The system is maintained on an ongoing basis and office hours are provided to ensure that collaboration between Bolton & Menk staff and city staff happens in the most efficient manner possible. Coupled with the user-friendly interface design to be device responsive and accessible across all major browsers, your GIS application is a powerful tool that is simple to use. We currently manage and host web GIS mapping applications for more than 90 communities and 2 tribal governments. General engineering services Project-specific engineering Private development engineering  Basis for Compensation 10 Professional Engineering Services | City of Orono, Minnesota A key to having a well-established and current GIS is consistent data maintenance. Since the initial set up, Bolton & Menk has supported the city with GIS data updates and additions. The cost to provide these updates and additions has been based on our current fee schedule. All projects prepared by Bolton & Menk have been added to the GIS application as part of the project cost. Project-Specific Engineering Services For project-specific services, we will work with you to develop a scope of services and a specific fee estimate will be determined for each project. Projects can range from street reconstruction and stormwater planning to park master plans and streetscape design from water treatment plant upgrades and funding solutions to city zoning policy updates and traffic calming and everything in between. The city will be billed on an hourly basis. We will base our invoices on the actual number of hours; the city will not be charged for unused hours within the budget. If the scope of services changes, any proposed budget increase will be reviewed with the city, and we will obtain authorization before proceeding. èOther Fee Basis: If the City of Orono and Bolton & Menk mutually agree for a specific project that a method of compensation other than hourly is more appropriate (i.e. lump sum, percent of construction, estimated total), then a different compensation method may be employed for that project. The compensation method and amount will need to be identified and authorized by the city before work proceeds. Private Development Engineering Services For engineering services associated with development-funded projects, where a development agreement will be created or already exists, we propose each project be reviewed with city staff and/or council. It is important to develop a thorough and accurate scope of services with a defined level of service you want from our team. We anticipate all costs associated with development-driven projects will be the responsibility of the developer either as identified in the development agreement or by established city fees. We account and invoice all private development projects separately for ease of pass-through billing by the city to the developer. Under this scenario, our services will still be provided under the contract between the city and our firm. Bolton & Menk will work only for the City of Orono, or on behalf of the city, unless specifically directed by the city to provide private development engineering services to a developer.   Professional Engineering Services | City of Orono, Minnesota Basis for Compensation 11 Schedule of Fees Our fee schedule is based upon competent, responsible professional services and is the minimum, below which adequate professional standards cannot be maintained. It is, therefore, to the advantage of both the professional and the client that fees be commensurate with the service rendered. Charges are based on hours spent at hourly rates in effect for the individuals performing the work. The hourly rates for principals and members of the staff vary according to skill and experience. The current specific billing rate for any individual can be provided upon request. The fee schedule shall apply for the period through December 31, 2020, including Dave Martini’s hourly rate of $178 per hour. These rates may be adjusted annually thereafter to account for changed labor costs, inflation, or changed overhead conditions. Our rates include labor, general business, and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed, the rates include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints, extra report copies, outsourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. Rates and charges do not include sales tax, if applicable. Sample Invoice Due to page constraints, we included a detailed sample invoice in Appendix A. Employee Classification Hourly Billing Rates Dave Martini, P.E. Client Service Manager $65*/$178/Hour Senior Principal $195-280 Principal Engineer/Surveyor/Planner/GIS/Landscape Architect $145-225 Senior Engineer/Surveyor/Planner/GIS/Landscape Architect $120-210 Project Manager (Inc. Survey, GIS, Landscape Architect)$115-200 Project Engineer/Surveyor/Planner/Landscape Architect $90-175 Design Engineer/Landscape Designer/Graduate Engineer/Surveyor $90-190 Specialist (Nat. Resources; GIS; Traffic; Graphics; Other)$70-175 Senior Technician (Inc. Construction, GIS, Survey1)$90-180 Technician (Inc. Construction, GIS, Survey1)$60-155 Administrative/Corporate Specialists $55-135 Structural/Electrical/Mechanical/Architect $120-150 GPS/Robotic Survey Equipment NO CHARGE CAD/Computer Usage NO CHARGE Routine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE Field Supplies/Survey Stakes & Equipment NO CHARGE Mileage NO CHARGE 1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians. *Reduced General Engineering Rate City of Orono oronofinance@ci.orono.mn.us maggie.ung@ci.orono.mn.us P.O. Box 66 Orono, MN 55323 July 28, 2020 Project No:C13.120355 Invoice No:0254386 Client Account: ORNO Please Remit To: Bolton & Menk, Inc. 1960 Premier Drive | Mankato, MN 56001-5900 507-625-4171 | 507-625-4177 (fax) www.Bolton-Menk.com To Ensure Proper Credit, Provide Invoice Numbers with Payment *2020**0254386**C13.120355* Orono/2020 Misc Engineering General Engineering (001) Professional Services Hours Rate Amount Design Engineer Onken, Mark 6/22/2020 1.00 118.00 118.00 2018 Sewer Improvements - Project Closeout Onken, Mark 6/25/2020 1.00 118.00 118.00 Orono 2019 Sewer Improvements Senior Technician Taylor, Arthur 6/13/2020 3.00 132.00 396.00 Observe Paving Operations - Bracketts Point Road Overlay Taylor, Arthur 6/15/2020 .50 132.00 66.00 Check Site for Condition/Progress; Discussions w/Adam Edwards - Bracketts Point Road Overlay Taylor, Arthur 6/15/2020 1.50 132.00 198.00 Review Proposals/Quotes vs Quantities - Bracketts Point Road Overlay; Discussion w/Adam Edwards Taylor, Arthur 6/24/2020 1.00 132.00 132.00 Archive Truck Tickets Senior Project Engineer Bean Jr, Robert 7/8/2020 1.50 138.00 207.00 Ravine Stabilization - 4731 North Shore Drive Bean Jr, Robert 7/9/2020 .50 138.00 69.00 Ravine Stabilization - 4731 North Shore Drive Swanson, John 6/15/2020 .50 174.00 87.00 Public Works Grinder Pump Cost Discussion Swanson, John 6/22/2020 1.00 174.00 174.00 Tanager Estates Forcemain Capacity Discussion Totals 11.50 1,565.00 Total Labor 1,565.00 $1,565.00Total this Task Reduced Rate Engineering (002) Professional Services Hours Rate Amount Principal Martini, David 6/16/2020 1.00 60.00 60.00 Professional Engineering Services | City of Orono, Minnesota REFERENCES, POTENTIAL CONFLICTS, AND CLAIMS Our success with cities like Orono serves as a testament to our creativity, sound engineering, planning and related services, customer service, and long-term investment. In addition to our technical expertise, we are committed to client satisfaction. Bolton & Menk excels in responsiveness. We listen to understand the unique needs of the city. We also recognize that residents and business owners in Orono are clients of ours as well; effective communication with them is critical to project successes. Completing a successful project requires building upon experience and trusted relationships. Our approach ensures the city’s objectives and needs are achieved through collaboration and consensus building. We know our clients often just need assistance to help understand and plan for infrastructure maintenance, repair, and replacement so the work can be scheduled and executed in a financially responsible manner. Bolton & Menk provides ongoing municipal engineering services to more than 300 communities in Minnesota and serves as the designated consulting city engineer for more than 150 communities. The following is a map showing the communities where Bolton & Menk provides city engineering services within a 30-mile radius of Orono. %&f( ?ØA@ ?»A@ )n ?«A@ !"b$ Stearns Chisago Sherburne Wright Anoka Meeker Washington Hennepin Ramsey McLeod Carver Dakota Re n v i l l e Scott Sibley Goodhue Lakeville Minnetonka BrooklynCenter St. Louis Park Hopkins Richfield Woodbury Inver Grove Heights Mendota Heights Eagan RosemountApple Valley SavageShakopee Prior Lake Dassel Darwin Winsted Lester Prairie Louisville Township Greenwood Woodland Deephaven Carver Watertown Mayer NorwoodYoung America Cologne Waconia St. Bonifacius Coates Jordan Independence Little Canada Forest Lake Waverly Montrose Buffalo Albertville Big Lake Annandale Howard Lake Cokato Shorewood Mound Maple Plain Landfall Village Empire Township Jackson Township Dassel Darwin Winsted Lester Prairie Louisville Township Greenwood Woodland Deephaven Carver Watertown Mayer NorwoodYoung America Cologne Waconia St. Bonifacius Coates Jordan Independence Little Canada Forest Lake Waverly Montrose Buffalo Albertville Big Lake Annandale Howard Lake Cokato Shorewood Mound Maple Plain Landfall Village Empire Township Jackson Township Orono Burnsville Chaska Maplewood Ramsey MinneapolisGolden Valley City engineer client Consultant pool client Bolton & Menk office location References, Potential Conflicts, and Claims 12 Professional Engineering Services | City of Orono, Minnesota References, Potential Conflicts, and Claims 13 References Past performance serves as a great indicator of future performance. Our clients tell us we are doing a great job, and they will tell you, too! The following is a representative project list summarizing just some of Bolton & Menk’s engineering experience. Client satisfaction through quality deliverables, cost-effective rates, and timely project delivery are top priorities for Bolton & Menk on all projects. Please contact the following references to evaluate our performance. If you want more proof, let us know. A more detailed client list or project summaries can be provided upon request. City of Orono Reference: Adam Edwards, Public Works Director/ City Engineer 2750 Kelley Parkway, PO Box 66, Orono, MN 55323, 952-249-4600 • Old Crystal Bay Road Improvements • Fox Street Reclamation (State Aid) • Watertown Road Reclamation (State Aid) • Big Island Master Plan • East Long Lake Trail Grant • Annual Street Improvements • Annual Drainage Improvements • Annual Sanitary Sewer Rehabilitations • Pavement Management Plan • GIS System Maintenance • Surface Water Management Plan City of Albertville Reference: Adam Nafstad, City Administrator 5959 Main Avenue NE, PO Box 9 Albertville, MN , 763-497-3384 • 2019 Street Improvements • Albertville WWTP & Discharge Improvements • Westwind Park Improvements • Westwind Park Boardwalk Improvements • 2017 Street & Trail Improvements City of Deephaven Reference: Dana Young, City Administrator 20225 Cottagewood Road, Deephaven, MN 55331 952-474-4755 • 2019 Minnetonka Boulevard Street Improvements • Annual Street Improvements • Annual Sanitary Sewer Rehabilitations • Annual Drainage Improvements • Surface Water Management Plan City of Greenwood Reference: Deb Kind, Mayor 20225 Cottagewood Road, Deephaven, MN 55331 952-401-9181 • Annual Street Improvements • Annual Sanitary Sewer Rehabilitation Projects • Annual Drainage Improvements • Surface Water Management Plan City of Independence Reference: Mark Kaltsas, City Administrator 1920 County Road 90, Independence, MN 55359 763-479-0527 • Comprehensive Plan Mapping and Wastewater • Sanity Sewer System Mapping • Loretto Sanity Sewer Interconnect Review • Pioneer Park Preliminary Soccer and Softball Layouts • 2020 Street Overlay City of Mound Reference: Eric Hoversten, City Manager and Public Works Director 2415 Wilshire Boulevard, Mound, MN 55364 952-472-0600 • 2018 Lift Station Improvements and Wilshire Boulevard Sanitary Sewer Reroute • 2018 Street, Utility, and Retaining Wall Improvements • 2017 Street, Utility, and Retaining Wall Improvements (State Aid) • Avon Park to Tyrone Lane Water Main Looping • Wilshire Boulevard Water Main Improvements • Bartlett Boulevard Water Main Improvements • Pavement Management Plan • Surface Water Management Plan References, Potential Conflicts, and Claims 14 Professional Engineering Services | City of Orono, Minnesota Conflict of Interest In providing engineering services to more than 300 communities in Minnesota, Iowa, and North Dakota, Bolton & Menk will occasionally represent clients with competing interests. We have successfully represented the best interests of all our clients by providing internal separation of the work performed. We will refrain from providing services for developers working within the city to avoid any concerns or appearance of impropriety. Generally, the developers work through the city for plan review and construction. We will support the city and assist as requested. Insurance Claims As is the case with any large professional services provider in today's contentious society, at any given time our firm is involved in various disputes and claims. In our municipal practice, claims are typically an outgrowth of our involvement in projects for our clients, such as construction compensation disputes with contractors, but may also include direct claims against our firm by third parties. We have found that the types of disputes and claims we experience are very similar to those received by municipalities and often occur as a consequence of "simply being there." Effective risk and claims management, both for us and on behalf of our clients, is an important part of our business. Our policy is to proactively deal with disputes and address contentious issues prior to initiation of costly and time-consuming litigation. In the uncommon instances that litigation is unavoidable on project related disputes, we have worked as closely as possible with the municipality and its insurers and legal staff to provide access to appropriate engineering resources for resolving the dispute in the best interest of the public. Currently, the firm is not involved in any litigation as a defendant. No judgments have been entered against the firm in the last five years. We take great pride in our internal quality assurance and risk management processes. These procedures have been established to help protect the firm and our clients against unnecessary claims and expenses and are a major factor in the very low claims history enjoyed by Bolton & Menk, Inc. We work hard. We devote ourselves to delivering the best service and solutions possible to each client—whatever it takes. Professional Engineering Services | City of Orono, Minnesota Detailed Approach to Scope of Services 15 General and Project Management From time to time general professional engineering needs arise that are not associated with a specific project. We have put together an overview of our general engineering services. Additional services can be made available as determined by the City of Orono. Infrastructure Planning and Maintenance We work with staff to review city needs. This includes assistance and project management in developing and implementing the policies, plans, and procedures necessary for the skillful management of city infrastructure. We can also provide assistance in the operation and maintenance of the water system, sanitary sewer system, storm sewer system, street system, streetlights, parks, and buildings. Policies and Procedures Bolton & Menk supports the continuing education of professional staff and involvement in professional and public works organizations. This allows us to maintain our knowledge of current industry trends, policies, and procedures. We also participate in organizations that keep up-to-date on legislative activities and pending legislation that may impact cities and public works. We look for needs and opportunities to help create new options and policies, or update existing ones, to keep the city in compliance with regulations, improve overall efficiencies where possible, and work toward achieving desired goals. Formulate Short- and Long-Range Plans Bolton & Menk assists the city with short- and long-range plans for the design and construction of public works improvements. Long-range planning may include preparing comprehensive plans, developing CIPs to achieve the goals identified in comprehensive planning, preparing funding applications for systems or projects, and working with staff to include recommended projects in budgets as they are developed and approved. Short-range planning may include developing project schedules to ensure regulatory review, approvals, and permits are accounted for; preparing cost estimates to ensure identified funding is adequate; and preparing preliminary engineering feasibility reports. Water Resources Engineering/ Stormwater Management Our staff has knowledge of stormwater management practices and requirements. We assist communities in administering stormwater management and permitting needs. Bolton & Menk actively maintains a professional relationship with local, state, and federal agencies. We meet with agencies on behalf of the city as required and also attend annual informational meetings held by the MPCA, MDH, and Minnesota Board of Water and Soil Resources in order to keep current on issues that may affect the city. Bolton & Menk has the expertise to administer the city’s compliance with the Wetland Conservation Act, including coordination of all wetland application reviews with the city, Hennepin County, Minnehaha Creek Watershed District, and other outside agencies. Engineering Services/Project Management for Construction Bolton & Menk provides qualified staff to perform engineering services and project management during construction of municipal public works projects. Using a team approach allows us to provide individuals best DETAILED APPROACH TO SCOPE OF SERVICES We cannot stress it enough; our team is designed to operate as part of the City of Orono staff. Your priorities become our priorities. By choosing Bolton & Menk, Orono will have the resources of a national firm – but we are just down the hall. As experienced consultant city engineers and planners, we customize services for each community. We know that what is right for one city may not be right for Orono. We provide options and let you decide what you need to be innovative and game-changing. We provide solutions that best fit your needs. Professional Engineering Services | City of Orono, Minnesota Detailed Approach to Scope of Services 16 suited to the scope of work for each project. For example, the project manager for a transportation project may be different than the project manager on a water project. Dave has experience overseeing, mentoring, and assigning appropriate staff, and a broad knowledge of engineering, construction, and maintenance activities at the local level. He will coordinate and oversee the activities of all project managers and team members used in service to Orono to maintain consistency of delivery and quality of work. Review Land Use Application and Construction Plans Bolton & Menk will review land use applications and construction plans for private development to ensure consistency with city codes and engineering standards and specifications. Our development review services generally include communication and coordination with developers and engineers as they prepare documents; review of concept plans, preliminary plans, and preliminary plats; and review of final plats and final construction plans. We prepare necessary correspondence throughout the review process—memos, letters, comment reports, etc. As part of the review process, when appropriate, Bolton & Menk makes recommendations on required financial securities such as letters of credit and/or cash escrows to be supplied by the developer. All private development projects are accounted and invoiced separately for ease of pass- through billing by the city to the developer. Our team has extensive experience performing reviews and preparing letters of engineering recommendation for residential and commercial private development. Development Agreements/Fees Documents Bolton & Menk has worked on hundreds of city/private development projects. Our team’s experience will help protect the city from the potential conflict and unplanned costs with developers. We will work to ensure agreement documents, developers’ responsibilities, and proper securities exist. Parks, Trails, and Recreational Amenities Planning and Design The Bolton & Menk team includes several landscape architects with extensive municipal experience. We will work with Orono staff and council to identify the needs and goals of the community regarding parks, sidewalks, trails, and other recreational amenities. We will assist the city in the planning, layout, and design of those items, including identification and pursuit of applicable grant opportunities. Construction Services There are two categories of project- specific engineering services: public and private projects. Construction services for public projects are initiated by the city and generally completed under a public construction contract. The scope of services depends on a number of factors such as project size, type of improvements, number of people affected by the improvement, and authorization provided by the city council and staff. Bolton & Menk understands these are not our projects; they are the city’s projects, and our services will be tailored to best meet the city’s needs and project goals. Private projects refer to those instances where Bolton & Menk is representing the city through performance of construction services related to a private development. These services are tracked separately to allow the city to collect reimbursement from developers initiating the work. Construction-Related Activities Bolton & Menk has a large staff of MnDOT certified construction observers. Qualified staff are assigned to perform construction observation, monitor construction staking, and coordinate quality control testing. They also monitor construction for compliance with codes, regulations, standards, and approved plans. The construction observer also keeps a daily log of project activity and documents quantities of construction contract pay items. On a privately funded project, our team monitors the construction and completed work as it relates to escrowed funds and the letter of credit. Prepare and Review Construction Plans We work with city staff to review project needs in the near term and long term on a regular basis. Dave will present the planning needs to staff and the council the year prior to planned construction to allow adequate time for design development, necessary public engagement, and striving to bid in a favorable climate. Bolton & Menk has a deliberate internal quality control process for plan review prior to bidding. As needed, we assign an engineer unrelated to the project to look at design plans and specifications to get an unbiased review. Professional Engineering Services | City of Orono, Minnesota Detailed Approach to Scope of Services 17 Bidding During the bidding process, we are there every step of the way—from initiation to contract execution. Upon approval of plans and specifications by the city council, Bolton & Menk prepares and submits the required bids for advertisement publication. We take care of making bidding documents available to interested bidders and plan holders in both electronic and printed copy, address questions from bidders during the advertising period and, if required, issue addenda. We attend the bid opening, review bids, verify prices, and prepare a tabulation of all bids received. We also evaluate the bids and provide a summary letter of the results, with recommended action for proceeding. Perform Construction Staking and Surveying Bolton & Menk has eight survey crews regionally to provide topographic survey and staking for all projects. Our crews work through the survey manager for their assignments, which are closely coordinated to reduce overlap and inefficiencies. Each survey crew is equipped with a company truck full of survey equipment and supplies they can mobilize to a project or projects without the need to restock. We perform construction staking for all public improvement projects. The construction staking is performed in a coordinated fashion with the observation. With several registered land surveyors, we can locate and stake elements such as property corners, property lines, and easement boundaries as necessary. Project Communication All our project communication is customized for the project and audience. Tools like preconstruction conferences, progress meetings, and on-site observations effectively keep the lines of communication open with all project stakeholders. We are experienced in collecting and providing project information while adhering to social distancing guidelines. We use a variety of communication tools, depending on the project: • Project-Specific Newsletter - A project-specific newsletter can provide an excellent way to keep residents, businesses, and property owners informed of the status and schedule of a project. It is particularly important for projects with long timelines. • Website - Many people rely on the internet to gather information. We have designed and hosted project web pages on Bolton & Menk’s website for Orono and its community members. These project web pages may include digital versions of the project newsletter, project schedules, detour information, construction updates, city ordinances, and project contacts. You can see other examples from other Bolton & Menk communities on our website, https://www.bolton-menk.com/ clientsites. • Social Media - Social media, such as Twitter or Facebook, can serve as an efficient way to keep residents informed of project status and schedule. • Pop-Up Meetings • Surveys Prepare Engineering Reports and Technical Correspondence As your client service manager, Dave will lead the planning for proposed projects. He’ll advise the city on the need for a preliminary engineering report, review the preliminary engineering report for compliance with ordinances, comprehensive plans, engineering standards, and financial guidelines. Preliminary Engineering Report If you have concerns about feasibility, Bolton & Menk prepares reports for projects where the scope of work warrants or requires. Our feasibility reports identify project need, describe existing conditions and proposed improvements, and provide detailed cost estimates, financing/funding alternatives, and schedule. We include figures with the reports as appropriate. Present Preliminary Engineering Reports at Public Meetings Dave will present the results of preliminary engineering reports to the city council as requested. For those meetings that require information of a specialized nature, Dave may bring additional Bolton & Menk experts to present the material in their area of specialty. Professional Engineering Services | City of Orono, Minnesota Detailed Approach to Scope of Services 18 Construction Inspection Bolton & Menk has a wealth of construction experience in our local office. Qualified staff are assigned to perform construction observation, monitor construction staking, and coordinate quality control testing. They also monitor construction for compliance with codes, regulations, standards, and approved plans. The construction observer keeps a daily log of project activity and documents quantities of construction contract pay items. Plat Review Bolton & Menk helps review concept plans and the preliminary and final plats of local developers to make sure they conform to the city’s zoning and subdivision ordinances and development standards. We summarize the reviews in written reports for the city. Out team performs and is responsible for reviewing, permitting, and administering development services functions for many projects. Utility Studies Bolton & Menk prepares and supports rate studies for municipal water, wastewater, and storm sewer systems. We assist in evaluating the consumption rates, system O&M costs, debt service costs, and other factors. We work with city finance staff in accordance with fiduciary rules and accounting expertise to recommend rates to reach and maintain city and lender fund balance policies. Traffic Studies, Signalization, Signage, Forecasting The staff of Bolton & Menk includes specialists in traffic and transportation. We are available for consultation on traffic and safety. Our staff maintains a current understanding of traffic and safety issues through attending continuing education opportunities sponsored by MnDOT, the local chapter of the Institute for Traffic Engineering, and the American Society of Civil Engineers. Our expertise includes traffic calming, traffic modeling, signalization, and forecasting. State Aid/Federal Aid Reports Bolton & Menk has extensive experience in completing complex projects with multiple jurisdictional agencies. We understand the standards, procedures, design requirements, and plan review associated with federal aid and municipal state aid improvements. Our experience adds value to efforts in garnering state or federal funding on future projects. Surface Water System Analysis and Design Bolton & Menk has experience in water resources engineering including comprehensive stormwater management planning, stormwater modeling, NPDES permitting for construction, and NPDES permitting for MS4 communities. We will perform all surface water system analysis and design for Orono, including wetland services as necessary. Capital Improvement Program Studies Bolton & Menk assists with the development and updating of capital improvement programs. We perform engineering studies as required in association with the capital improvement program and as identified by the city. This may include tasks such as verifying the budget or schedule for a proposed capital improvement program item or beginning the process of developing the item from the capital improvement plan to an active public improvement project. Prepare Comments on Other Agency Reports and Plans Bolton & Menk reviews all reports, plans, and studies prepared by other agencies that may impact Orono. With your best interest in mind, we provide recommended comments and responses in a written report for your review. Examples include analyzing the impacts of large development projects in adjacent locales (such as gas lines or electrical transmission lines) or impacts associated with county or state highway projects within city limits or its growth area. City Meetings Dave is comfortable in all public and one-on-one meeting settings as well as discussing and advocating for city projects and issues. As an agent of the city, Bolton & Menk recognizes that positive interaction and communication with residents and business owners of Orono is key to building community support and goodwill. Participation in City Meetings Dave will continue to dedicate the time required to fulfill all expectations of the city and address questions and concerns professionally and timely. Dave will serve as the city’s primary resource for attending meetings. This provides consistency for elected officials and others attending meetings. He will be available for all required meetings and Detailed Approach to Scope of Services 19 additional or unexpected meetings as necessary, including regular or special city council meetings, work sessions, planning and zoning commission meetings, public utilities commission meetings, other city committee, commission, or staff meetings, resident and business owner meetings, developer meetings, and other engineering firm meetings. Bolton & Menk will act as a liaison with Hennepin County and other local, state, and federal agencies on issues requiring engineering expertise. Our staff actively maintain professional relationships with local, state, and federal agencies. We will meet with agencies on behalf of Orono as requested. We also attend annual informational meetings held by various agencies impacting municipal issues. Respond to Constituent Requests Bolton & Menk realizes that a significant portion of serving the city includes public communication and interaction—providing information and receiving input. Dave is comfortable in all public and one-on-one meeting settings as well as discussing and advocating for city projects and issues. As an agent of the city, Bolton & Menk recognizes that positive interaction and communication with residents and business owners of Orono is key to building community support and goodwill. In addition, we understand that to be truly effective, communication must go beyond information exchange and needs the following attributes: • Care • Preparation • Professionalism • Competency • Candor • Courage • Respect • Follow-through As directed, Dave responds to constituent requests and issues, using all of these attributes. In addition, he guides residents, business owners, developers, and other members of the public through the steps needed to move projects forward efficiently and successfully. Other Services Water and Wastewater Engineering Bolton & Menk is on the forefront of water and wastewater systems engineering. Committed to engineering excellence, we constantly search for new and better technologies. We want all of our communities to enjoy clean water—from personal use like drinking and swimming, to benefits for animals and fish. Water and wastewater treatment has long been a significant focus for us, helping municipalities and industries clean, conserve, and protect their water supplies. We have more staff dedicated to water and wastewater treatment than any other regional firm, with the expertise to offer the right solutions for your current water and wastewater needs. Funding Solutions for Infrastructure Projects Finding funding sources for municipal infrastructure projects can be a challenge at times. Bolton & Menk has developed the expertise to assist the City of Orono in this area with our knowledge of current programs, relationships with funding agencies, and a thorough understanding of application processes. Simply put, even the best-designed project is not sustainable if funding is not available. We work diligently to identify and secure outside grants and low interest loans from a variety of federal, state, and local agencies. Identify Grant Opportunities Bolton & Menk will assist Orono with identification and pursuit of applicable grant opportunities. We will identify programs and prepare and submit applications for grants through governmental agencies including Minnesota DNR, MPCA, DEED, MDH, FHWA, USDA, PFA, and MnDOT. Through our experience, we have established working relationships with the above agencies regarding funding municipal projects. Professional Engineering Services | City of Orono, Minnesota Professional Engineering Services | City of Orono, Minnesota Appendix A i City of Orono oronofinance@ci.orono.mn.us maggie.ung@ci.orono.mn.us P.O. Box 66 Orono, MN 55323 July 28, 2020 Project No:C13.120355 Invoice No:0254386 Client Account: ORNO Please Remit To: Bolton & Menk, Inc. 1960 Premier Drive | Mankato, MN 56001-5900 507-625-4171 | 507-625-4177 (fax) www.Bolton-Menk.com To Ensure Proper Credit, Provide Invoice Numbers with Payment *2020**0254386**C13.120355* Orono/2020 Misc Engineering General Engineering (001) Professional Services Hours Rate Amount Design Engineer Onken, Mark 6/22/2020 1.00 118.00 118.00 2018 Sewer Improvements - Project Closeout Onken, Mark 6/25/2020 1.00 118.00 118.00 Orono 2019 Sewer Improvements Senior Technician Taylor, Arthur 6/13/2020 3.00 132.00 396.00 Observe Paving Operations - Bracketts Point Road Overlay Taylor, Arthur 6/15/2020 .50 132.00 66.00 Check Site for Condition/Progress; Discussions w/Adam Edwards - Bracketts Point Road Overlay Taylor, Arthur 6/15/2020 1.50 132.00 198.00 Review Proposals/Quotes vs Quantities - Bracketts Point Road Overlay; Discussion w/Adam Edwards Taylor, Arthur 6/24/2020 1.00 132.00 132.00 Archive Truck Tickets Senior Project Engineer Bean Jr, Robert 7/8/2020 1.50 138.00 207.00 Ravine Stabilization - 4731 North Shore Drive Bean Jr, Robert 7/9/2020 .50 138.00 69.00 Ravine Stabilization - 4731 North Shore Drive Swanson, John 6/15/2020 .50 174.00 87.00 Public Works Grinder Pump Cost Discussion Swanson, John 6/22/2020 1.00 174.00 174.00 Tanager Estates Forcemain Capacity Discussion Totals 11.50 1,565.00 Total Labor 1,565.00 $1,565.00Total this Task Reduced Rate Engineering (002) Professional Services Hours Rate Amount Principal Martini, David 6/16/2020 1.00 60.00 60.00 Professional Engineering Services | City of Orono, Minnesota Appendix A ii Review Bracketts Point Overlay Totals 1.00 60.00 Total Labor 60.00 $60.00Total this Task City Meetings - No Charge (003) Professional Services Hours Rate Amount Principal Martini, David 7/9/2020 1.50 178.00 267.00 Staff Meeting Senior Project Engineer Bean Jr, Robert 6/24/2020 2.50 138.00 345.00 P&Z Meeting Totals 4.00 612.00 Total Labor 612.00 Additional Fees City Meetings at No Charge -612.00 Total Additional Fees -612.00 -612.00 0.00Total this Task $1,625.00Total this Invoice Page 2 Project 0254386C13.120355 Orono/2020 Misc Engineering Invoice AGENDA ITEM Prepared By: DJR Reviewed By: DJR Approved By: DJR 1. Purpose: To display the City of Orono’s support for the Second Amendment and to express the upholding of the protection of individual 2nd Amendment Rights. COUNCIL ACTION REQUESTED Motion to Approve or Deny a Resolution Declaring Orono a Second Amendment Dedicated City. Exhibits A. A Resolution Declaring Orono a Second Amendment Dedicated City Item No.: 16 Date: November 23, 2020 Item Description: Second Amendment Dedicated City Presenter: Soren Mattick, City Attorney Agenda Section: City Attorney Report 212664v1 CITY OF ORONO HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 20-_____ A RESOLUTION DECLARING ORONO A SECOND AMENDMENT DEDICATED CITY WHEREAS, the Second Amendment of the United States Constitution reads “A well- regulated Militia, being necessary to the security of a free state, the right of the people to keep and bear Arms, shall not be infringed.”; and WHEREAS, the federal and state governments have numerous laws, statutes, and regulations relating to firearms ownership, purchase, transportation, transfer, carry and use; WHEREAS, Minnesota Statute §471.633 preempts municipalities from regulating firearms; WHEREAS, the City Council wishes to express opposition to any law that would restrict the constitutional rights of the citizens of Orono to keep and bear arms; and WHEREAS, the City Council wishes to express its deep commitment to the rights of all citizens of Orono to keep and bear arms, except those prohibited by current law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orono: 1. City Council hereby expresses its intent to uphold and protect the Second Amendment rights of the residents of Orono; 2. City Council hereby declares Orono as a "Second Amendment Dedicated City”; and 3. City Council hereby declares its intent to oppose, through legal means, any infringement on the right of law-abiding citizens to keep and bear arms. ADOPTED, this _____ day of ____________, 2020, by the City Council of the City of Orono, Minnesota. CITY OF ORONO By Dennis Walsh, Mayor ATTEST: Anna Carlson, City Clerk