HomeMy WebLinkAbout08-24-2020 Council Work Session PacketCouncil Work Session
Monday, August 24, 2020
5:00 P.M.
Orono Council Chambers
2780 Kelley Parkway, Orono, MN, 55356
WORK SESSION AGENDA
The Orono Council Work Session is open to the public
1. Park Commission Applicant Interview
2. Budget
Council Work Session
Monday, August 24, 2020
5:00 P.M.
Orono Council Chambers
2780 Kelley Parkway, Orono, MN, 55356
Past Meeting Agendas
August 13, 2020
Public Works Move Feasibility Study
July 27, 2020
FLSA Audit
Face Covering Discussion
Budget and CIP
June 22, 2020
2021 Budget Discussion
Annual Discussions Timeframe:
Budget: Part of June, All of July, August and October.
City Administrator & Police Chief Update (3 times per year for 15 minutes)
CITY OF ORONO MEMORANDUM
DATE: August 24, 2020
TO: Orono City Council
FROM: Dustin Rief, City Administrator
RE: Park Commission Interview
1. Purpose. The purpose for this works session item is provide the City Council the opportunity to
interview a prospective Park Commissioner.
2. Background. The Parks Commission is made up of seven regular members who serve three year
terms. Currently there is a vacant position due to a resignation.
3. Applicants. The new applicant is listed below. Her application and sample interview
questions are attached. The applicant has been asked to begin with a brief informal dialogue
about herself and why she desires to serve on the Park Commission.
Applicant Interview Time
Venessa Keller 5:00-5:15
4. Current Commissioners.
Commissioner Term Expires Request
Members
Brian Roath March 1st 2023
VACANT March 1st, 2022 Previously held by Janice Berg
Casey Conrad Hudson March 1st, 2022
Julie Ruegemer March 1st, 2023
Rick Carter March 1st, 2022
Taylor Stephens March 1st, 2023
Jennifer Klaahsen March 1st, 2023
Alternate Members
Beth Davis March 1st, 2020
VACANT March 1st, 2022 Previously held by Jennifer Klaahsen
5. Appointments. An Appointment Resolution will be on the Regular Council Meeting Agenda for
approval.
Attachments:
A. Park Commission Interview Questions
PARKS COMMISSION APPLICANT INTERVIEW
Applicant Name:_____________________________________________________
Potential Questions:
1.What is your understanding of the role of a park commissioner?
2.What interests you most about this position?
3.Why should the City expend resources on Parks, Open spaces and Trails?
4.Which of the Orono Parks/ Trials do you spend your time in?
5.Describe your understanding of the City's Comprehensive Plan as it pertains to parks.
Evaluation:
Criteria Excellent Good Fair Poor
Interest in serving on the Park Commission
Knowledge, skills, abilities, and experience
Familiarity with the following items:
a.The City's Community Management Plan
b.The City’s Parks, open spaces and trails
Support of current Programs/Policies and Philosophy of City
Perspective on Council/Parks Commission Responsibilities
and relationship
Perspective on ways to develop or maintain good Parks
Perspective on key issues facing the Parks Commission
Notes:
2020 Budget – Page 1
MEMORANDUM
To: Mayor Walsh and Orono City Council
From: Ron Olson, Finance Director
Subject: 2021 Budget
Date: August 24, 2020
Attachments: Budget Information
Staff has continued to work on the 2021 budget. The information being provided tonight for the
Council’s review includes:
• Summary information for the General Fund budget.
• Tax levy information
• Enterprise expenditure budgets.
• Draft Public Works CIP with fund balances.
Issues for discussion:
• The General Fund budget has been looked at during work sessions in June and
July. If the Council has anything to add or discuss about the General Fund, this
will be the last scheduled opportunity prior to the adoption of the preliminary
budget during the September 28th meeting.
• The overall tax levy is increasing by $478,000. This increase does not increase the
overall tax rate. Included in the levy is are new levies for parks in the amount of
$50,000 and one for buildings in the amount of $180,000. Most of the building
levy is made up of funds freed up by refunding the 2010 bonds. This is the levy
that staff is prepared to bring to the Council for approval in September.
• The expenditure budgets for the enterprise funds are also included for your review.
This is the first time that the Council is seeing this information.
• A very preliminary working draft of the Public Works CIP is attached. The
purpose of this is to further the discussion about the possibility of building a new
Public Works building and how to fund it.
Revenue Source
2019
Actual
Y-T-D
Jul 31,2020
2020
Budget
2021
Budget
Percentage
Increase
(Decrease)
Property Taxes 4,384,038 2,290,237 4,689,000 4,936,140 5.3%
Total Licenses 23,166 7,335 22,700 22,700 0.0%
Total Permits 680,026 308,739 509,500 509,500 0.0%
Total Intergovernmental 431,753 612,776 398,000 268,000 -32.7%
Total Gen Govt Service Charges 762,608 321,941 612,800 577,400 -5.8%
Total Public Safety Service Charges 2,530,733 2,215,385 2,544,900 2,580,060 1.4%
Total Fines and Forfeits 85,809 27,152 75,100 70,100 -6.7%
Total Investment Revenue 448 322 77,100 70,500 -8.6%
Total Golf Course Receipts 180,831 204,383 176,000 188,000 6.8%
Total Miscellaneous Revenue 71,061 49,272 38,100 38,100 0.0%
Total Revenue 9,150,474 6,037,541 9,143,200 9,260,500 1.3%
City of Orono
2021 Revenue Budget Summary
Council Work Session
8/24/20
Page # 1
Revenue Source
2019
Actual
Y-T-D
Jul 31,2020
2020
Budget
2021
Budget
Percentage
Increase
(Decrease)
Current Ad Valorem Taxes 4,286,605 2,239,323 4,679,000 4,921,140 5.2%
Delinquent Ad Valorem Taxes 37,691 15,563 10,000 15,000 50.0%
Fiscal Disparities 37,475 14,593 - - N/A
Personal Property Tax 20,812 20,221 - - N/A
Forfeited Tax Sale Apportionmt - 21 - - N/A
Rent Credit - - - - N/A
Penalties and Interest-Taxes 1,454 515 - - N/A
Property Taxes 4,384,038 2,290,237 4,689,000 4,936,140 5.3%
Beer & Liquor Licenses 6,625 - 7,100 7,100 0.0%
Cigarette Licenses 875 750 500 500 0.0%
Garbage Haulers Licenses 990 975 1,100 1,100 0.0%
Other Business License/Permit 9,186 4,310 10,000 10,000 0.0%
Rental Licenses 4,340 1,100 4,000 4,000 0.0%
Dog Licenses 1,150 200 - - N/A
Total Licenses 23,166 7,335 22,700 22,700 0.0%
Building Permits 543,204 215,064 425,000 425,000 0.0%
Zoning Permit 1,833 1,300 1,500 1,500 0.0%
Mechanical/Septic/Other 88,835 71,739 55,000 55,000 0.0%
Plumbing Permit 46,154 20,636 28,000 28,000 0.0%
Total Permits 680,026 308,739 509,500 509,500 0.0%
Federal Grant-other - 610,407 - - N/A
Market Value Credit 4,030 - - - N/A
Police State Aid 241,201 - 230,000 230,000 0.0%
Police Training Reimbursement 33,605 - 23,000 23,000 0.0%
PERA State Aid 3,610 - - - N/A
State Grant-other 144,308 2,369 145,000 15,000 -89.7%
Grants/Aids from Other Govts 5,000 - - - N/A
Total Intergovernmental 431,753 612,776 398,000 268,000 -32.7%
Administrative Charges for Svc 276,650 143,000 283,500 262,500 -7.4%
General Taxable Sales/Service 1,117 207 2,000 2,000 0.0%
Assessments searches 100 40 200 100 -50.0%
Zoning Disclosure 50 - - - N/A
Plan Check/Site Exam Fees 328,356 96,507 200,000 200,000 0.0%
Cond Use-Variance-Dev Fees 23,210 11,175 19,000 19,000 0.0%
Engineering & Legal Fees 79,597 22,391 45,000 45,000 0.0%
Bldg Permits-mail in fees - - - - N/A
On-site Septic Program fees 45,540 46,395 45,800 46,300 1.1%
Park Reservations 270 - - - N/A
Off Leash Annual Pass - - 15,000 - -100.0%
Coop Agreement-public works 7,023 2,227 1,500 1,500 0.0%
InterDepartmental Services-PW - - - - N/A
Brush Site Fees 695 - 800 1,000 25.0%
Total Gen Govt Service Charges 762,608 321,941 612,800 577,400 -5.8%
Coop Agreement-inspection 41,330 11,557 15,000 25,000 66.7%
Coop Agreement-police 2,352,652 2,169,477 2,428,000 2,453,060 1.0%
Police Special Services 132,188 8,820 100,000 100,000 0.0%
False Alarm Fees 800 200 1,000 1,000 0.0%
Police Reports 2,016 541 900 1,000 11.1%
Police Reserve Receipts 1,050 24,790 - - N/A
Explorers program 697 - - - N/A
Total Public Safety Service Charges 2,530,733 2,215,385 2,544,900 2,580,060 1.4%
Admin Citations 11,317 5,969 - - N/A
Court Fines 74,493 21,184 75,000 70,000 -6.7%
Drug Task Force - - - - N/A
Dog Impound Fees - - 100 100 0.0%
Total Fines and Forfeits 85,809 27,152 75,100 70,100 -6.7%
Interest on investments - - 76,600 70,000 -8.6%
Interest-NOW account 448 322 500 500 0.0%
Total Investment Revenue 448 322 77,100 70,500 -8.6%
City of Orono
2021 Revenue Budget Summary
Council Work Session
8/24/20
Page # 2
Revenue Source
2019
Actual
Y-T-D
Jul 31,2020
2020
Budget
2021
Budget
Percentage
Increase
(Decrease)
City of Orono
2021 Revenue Budget Summary
Green Fees 113,825 150,173 110,000 120,000 9.1%
Rental-Golf carts & Club 48,574 43,253 48,000 50,000 4.2%
Beer Sales 9,433 5,975 10,000 10,000 0.0%
Pop Sales - - - - N/A
Concessions-taxable 5,632 3,023 5,000 5,000 0.0%
Golf Ball Sales 1,973 1,063 1,000 1,000 0.0%
Pro Shop-taxable 1,247 553 2,000 2,000 0.0%
Pro Shop-nontaxable 137 344 - - N/A
Other Golf Course Receipts - - - - N/A
Cash Over/Short 11 - - - N/A
Total Golf Course Receipts 180,831 204,383 176,000 188,000 6.8%
Utility Penalties 2,250 1,640 2,000 2,000 0.0%
Miscellaneous Revenue 11,156 4,245 4,700 4,700 0.0%
Convenience Fee 1,758 1,136 - - N/A
Rent Income 5,850 3,150 5,400 5,400 0.0%
Contributions & donations 3,855 12,700 - - N/A
Refunds & Reimbursements 5,087 8,521 3,000 3,000 0.0%
Sale of Equipment 41,105 17,875 20,000 20,000 0.0%
Cash Over/Short (1) - - - N/A
Filing fees-elections/plats - 4 3,000 3,000 0.0%
Total Miscellaneous Revenue 71,061 49,272 38,100 38,100 0.0%
Total Revenue 9,150,474 6,037,541 9,143,200 9,260,500 1.3%
Council Work Session
8/24/20
Page # 3
20
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Council Work Session 8/24/20 Page # 4
20
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117,300
1.28%
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Council Work Session 8/24/20 Page # 5
2021 Over / Under 2020
Actual Estimated
TAX CAPACITY 2020 2021 Amount Percent
Net Tax Capacity (Adj Net Tax Capacity)$36,383,000 $39,300,000 $2,917,000 8.02%
LOCAL LEVY
Total levy all funds $6,007,450 $6,485,620 $478,170 7.96%
TAX CAPACITY RATES
General Revenue 12.860%12.524%-0.336
Building Fund 0.000%0.471%0.471
Pavement Management 1.697%1.908%0.211
Parks 0.000%0.127%0.127
GO Improvement 2010 0.365% 0.000%-0.365
GO Improvement 2014 0.454%0.424%-0.030
GO Improvement 2016 1.135%1.050%-0.085
Additional Levy Available 0.000%0.000%0.000
Total Local Tax Capacity Rate 16.512%16.505%-0.007
2018 Actual 2019 Actual 2020 Budget
CY 2020
thru
06/08/2020
2021 Budget
Request
2021
Change
Percent
Change
Account Water
601-49400-101 Full-Time Employees Regular 161,105.87 186,816.61 152,700.00 67,720.21 157,800.00 5,100.00 3.34%
601-49400-102 Full-Time Employees Overtime 5,530.81 8,435.85 10,000.00 2,608.76 10,000.00 0.00 0.00%
601-49400-103 Part-Time Employees 14,993.53 14,651.42 15,900.00 0.00 0.00 -15,900.00 -100.00%
601-49400-104 Temporary/Seasonal Employees 0.00 0.00 5,200.00 0.00 15,900.00 10,700.00 205.77%
601-49400-121 PERA 11,987.65 14,170.10 13,400.00 5,134.82 13,700.00 300.00 2.24%
601-49400-122 FICA 12,280.47 14,449.28 14,100.00 5,168.59 14,300.00 200.00 1.42%
601-49400-129 Pension Expense -4,779.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-135 City Benefit Contribution 25,371.24 27,373.26 34,300.00 9,484.69 34,300.00 0.00 0.00%
601-49400-143 OPEB Expense 3,284.00 0.00 1,800.00 0.00 0.00 -1,800.00 -100.00%
601-49400-151 Worker's Comp Insurance Prem 4,506.00 8,810.00 8,100.00 2,025.00 8,800.00 700.00 8.64%
601-49400-201 Office supplies 0.00 125.73 100.00 0.00 100.00 0.00 0.00%
601-49400-208 Books & Periodicals 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-212 Motor Fuels & Lubricants 4,500.00 4,680.00 0.00 0.00 0.00 0.00 0.00%
601-49400-216 Chemicals and Chem Products 40,500.41 40,829.28 37,300.00 22,180.80 42,100.00 4,800.00 12.87%
601-49400-221 Equipment Parts & Accessories 0.00 169.31 0.00 0.00 0.00 0.00 0.00%
601-49400-222 Vehicle Equipment & Parts 1,007.49 1,150.00 0.00 0.00 0.00 0.00 0.00%
601-49400-223 Bldg/Grounds Maint. Supplies 1,268.66 4,098.19 1,400.00 83.93 3,700.00 2,300.00 164.29%
601-49400-226 Clothing & personal equipment 140.61 94.53 1,000.00 0.00 1,000.00 0.00 0.00%
601-49400-227 Utility System Maint. Supplies 39,181.83 16,316.61 27,900.00 28,115.72 27,900.00 0.00 0.00%
601-49400-240 Small Tools and Minor Equip 2,500.00 279.22 2,500.00 20.27 2,500.00 0.00 0.00%
601-49400-301 Auditing and Acct'g Services 5,000.00 5,000.00 5,000.00 0.00 5,000.00 0.00 0.00%
601-49400-304 Engineering-Consulting 8,332.50 1,090.00 10,600.00 0.00 7,000.00 -3,600.00 -33.96%
601-49400-305 GIS/Mapping 0.00 8,466.00 2,500.00 632.50 6,000.00 3,500.00 140.00%
601-49400-307 Legal-Consulting 4,468.83 588.00 3,000.00 0.00 3,000.00 0.00 0.00%
601-49400-312 Bank Fees 5,107.78 6,589.17 3,700.00 968.80 3,700.00 0.00 0.00%
601-49400-313 IT Services 0.00 11,300.00 17,300.00 4,325.00 17,300.00 0.00 0.00%
601-49400-314 Fleet Services 0.00 0.00 11,400.00 2,850.00 11,400.00 0.00 0.00%
601-49400-319 Professional Services 0.00 82.00 0.00 0.00 0.00 0.00 0.00%
601-49400-321 Telephone 4,172.70 4,598.03 3,400.00 1,856.00 4,900.00 1,500.00 44.12%
601-49400-322 Postage 707.64 887.72 800.00 82.96 900.00 100.00 12.50%
Council Work Session
8/24/20
Page # 6
2018 Actual 2019 Actual 2020 Budget
CY 2020
thru
06/08/2020
2021 Budget
Request
2021
Change
Percent
Change
601-49400-331 Travel Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-340 General Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-352 Printing & Publishing 467.86 885.16 400.00 562.36 900.00 500.00 125.00%
601-49400-361 General Liability Ins 4,000.00 3,000.00 3,600.00 900.00 3,600.00 0.00 0.00%
601-49400-362 Umbrella Liability Ins 1,800.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-366 Property Insurance 3,800.00 3,440.00 3,500.00 875.00 3,500.00 0.00 0.00%
601-49400-367 Equipment Floaters Ins 380.00 330.00 400.00 100.00 400.00 0.00 0.00%
601-49400-368 Automotive Insurance 300.00 300.00 300.00 75.00 300.00 0.00 0.00%
601-49400-381 Gas & Electric 81,705.99 78,997.37 79,700.00 27,150.61 80,700.00 1,000.00 1.25%
601-49400-382 Water Utilities 932.89 959.22 1,000.00 720.47 1,000.00 0.00 0.00%
601-49400-387 Intergovernmental Services 35,451.80 33,083.89 38,800.00 5,059.52 38,800.00 0.00 0.00%
601-49400-401 Repairs/Maint-Office Equip 44.13 0.00 200.00 0.00 200.00 0.00 0.00%
601-49400-402 Repairs/Maint-Auto Equip 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-403 Repairs/Maint-Misc. Equip 7,000.00 6,795.75 0.00 0.00 0.00 0.00 0.00%
601-49400-404 Repairs/Maint-Bldgs/Grounds 3,007.67 768.95 4,000.00 707.71 4,000.00 0.00 0.00%
601-49400-405 Repairs/Maint-Watermains/plant 104,907.14 88,490.68 51,000.00 28,395.44 70,000.00 19,000.00 37.25%
601-49400-409 Depreciation & Amortization 186,568.00 187,360.00 225,800.00 0.00 225,800.00 0.00 0.00%
601-49400-415 Other Equipment Rentals 52.50 259.99 0.00 1,919.96 300.00 300.00 0.00%
601-49400-416 Software Licensing 5,432.14 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-433 Memberships 452.00 1,392.50 650.00 214.00 800.00 150.00 23.08%
601-49400-437 Training & Development 3,700.89 5,342.57 3,500.00 94.70 5,200.00 1,700.00 48.57%
601-49400-438 Administrative Charge 16,000.00 102,660.00 107,400.00 26,850.00 107,400.00 0.00 0.00%
601-49400-440 Special Equipment Replacement 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
601-49400-441 Licenses & Taxes 882.11 544.00 3,500.00 1,450.14 3,500.00 0.00 0.00%
601-49400-489 Other Miscellaneous Charges 3,241.17 19,374.23 4,000.00 9,784.45 4,000.00 0.00 0.00%
601-49400-611 Bond Interest 21,480.26 22,031.26 22,100.00 10,615.63 22,100.00 0.00 0.00%
601-49400-720 Operating Transfers 55,000.00 55,000.00 55,000.00 13,750.00 55,000.00 0.00 0.00%
Total Water 887,775.57 992,065.88 988,250.00 282,483.04 1,018,800.00 30,550.00 3.09%
Council Work Session
8/24/20
Page # 7
2018 Actual 2019 Actual 2020 Budget
CY 2020
thru
06/08/2020
2021 Budget
Request
2021
Change
Percent
Change
Account Numbe Sewer
602-49450-101 Full-Time Employees Regular 162,890.07 171,372.12 163,800.00 70,355.34 183,500.00 19,700.00 12.03%
602-49450-102 Full-Time Employees Overtime 4,345.85 4,621.82 12,000.00 788.99 12,000.00 0.00 0.00%
602-49450-103 Part-Time Employees 14,993.53 14,651.42 15,900.00 0.00 -15,900.00 -100.00%
602-49450-104 Temporary/Seasonal Employees 10,764.00 11,310.00 10,400.00 0.00 15,900.00 5,500.00 52.88%
602-49450-121 PERA 15,251.29 14,298.37 14,400.00 5,195.92 14,700.00 300.00 2.08%
602-49450-122 FICA 15,307.86 14,252.11 15,500.00 5,042.83 15,700.00 200.00 1.29%
602-49450-129 Pension Expense -7,609.00 0.00 0.00 0.00 0.00 0.00 0.00%
602-49450-135 City Benefit Contribution 31,628.89 31,792.99 35,400.00 11,349.77 35,400.00 0.00 0.00%
602-49450-143 OPEB Expense 3,489.00 0.00 2,200.00 0.00 0.00 -2,200.00 -100.00%
602-49450-151 Worker's Comp Insurance Prem 16,498.00 12,750.00 11,900.00 2,975.00 12,900.00 1,000.00 8.40%
602-49450-201 Office supplies 439.50 629.34 400.00 0.00 400.00 0.00 0.00%
602-49450-212 Motor Fuels & Lubricants 9,000.00 9,059.08 0.00 0.00 0.00 0.00 0.00%
602-49450-221 Equipment Parts & Accessories 1,500.00 5,402.32 0.00 0.00 0.00 0.00 0.00%
602-49450-222 Vehicle Equipment & Parts 5,161.59 3,014.13 0.00 0.00 0.00 0.00 0.00%
602-49450-223 Bldg/Grounds Maint. Supplies 1,887.76 707.01 2,700.00 0.00 2,700.00 0.00 0.00%
602-49450-226 Clothing & personal equipment 162.81 124.43 1,500.00 0.00 1,500.00 0.00 0.00%
602-49450-227 Utility System Maint. Supplies 5,381.36 1,943.55 7,500.00 466.18 7,800.00 300.00 4.00%
602-49450-240 Small Tools and Minor Equip 2,504.79 882.92 2,500.00 701.55 2,500.00 0.00 0.00%
602-49450-301 Auditing and Acct'g Services 6,500.00 6,500.00 6,500.00 0.00 6,500.00 0.00 0.00%
602-49450-304 Engineering-Consulting 4,141.00 6,102.00 11,000.00 1,216.00 5,000.00 -6,000.00 -54.55%
602-49450-305 GIS/Mapping 0.00 10,627.00 4,000.00 4,703.50 10,000.00 6,000.00 150.00%
602-49450-307 Legal-Consulting 221.83 305.00 1,000.00 0.00 1,000.00 0.00 0.00%
602-49450-312 Bank Fees 2,589.61 3,294.56 3,500.00 484.18 3,500.00 0.00 0.00%
602-49450-313 IT Services 0.00 17,250.00 17,300.00 4,325.00 17,300.00 0.00 0.00%
602-49450-314 Fleet Services 0.00 0.00 16,500.00 4,125.00 16,500.00 0.00 0.00%
602-49450-319 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
602-49450-321 Telephone 3,547.65 3,047.96 4,000.00 1,502.34 4,000.00 0.00 0.00%
602-49450-322 Postage 1,262.15 2,136.67 1,700.00 477.04 1,700.00 0.00 0.00%
602-49450-331 Travel Expenses 0.00 0.00 100.00 0.00 0.00 -100.00 -100.00%
602-49450-340 General Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
Council Work Session
8/24/20
Page # 8
2018 Actual 2019 Actual 2020 Budget
CY 2020
thru
06/08/2020
2021 Budget
Request
2021
Change
Percent
Change
602-49450-352 Printing & Publishing 41.72 420.27 300.00 0.00 300.00 0.00 0.00%
602-49450-361 General Liability Ins 8,000.00 9,000.00 9,900.00 2,475.00 9,900.00 0.00 0.00%
602-49450-362 Umbrella Liability Ins 3,600.00 0.00 0.00 0.00 0.00 0.00 0.00%
602-49450-366 Property Insurance 3,200.00 2,550.00 2,800.00 700.00 2,800.00 0.00 0.00%
602-49450-367 Equipment Floaters Ins 1,230.00 330.00 300.00 75.00 300.00 0.00 0.00%
602-49450-368 Automotive Insurance 2,900.00 850.00 1,000.00 250.00 1,000.00 0.00 0.00%
602-49450-381 Gas & Electric 29,123.10 29,094.27 35,000.00 10,830.24 30,000.00 -5,000.00 -14.29%
602-49450-382 Water Utilities 1,066.40 0.00 0.00 0.00 0.00 0.00 0.00%
602-49450-383 MCES-Sewer 473,217.24 555,364.32 619,400.00 361,313.96 700,549.96 81,149.96 13.10%
602-49450-387 Intergovernmental Services 58,173.88 53,838.54 65,700.00 9,310.69 65,700.00 0.00 0.00%
602-49450-401 Repairs/Maint-Office Equip 656.24 0.00 1,100.00 0.00 1,100.00 0.00 0.00%
602-49450-402 Repairs/Maint-Auto Equip 3,123.96 1,440.00 0.00 0.00 0.00 0.00 0.00%
602-49450-403 Repairs/Maint-Misc. Equip 5,000.00 5,160.98 0.00 762.10 0.00 0.00 0.00%
602-49450-404 Repairs/Maint-Bldgs/Grounds 347.40 0.00 500.00 167.12 500.00 0.00 0.00%
602-49450-406 Repairs/Maint-Swr lines/lifts 108,735.21 130,948.95 147,000.00 7,854.20 147,000.00 0.00 0.00%
602-49450-408 Loss on Disposal of Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
602-49450-409 Depreciation & Amortization 315,278.00 326,642.00 353,600.00 0.00 353,600.00 0.00 0.00%
602-49450-415 Other Equipment Rentals 349.96 0.00 1,000.00 0.00 1,000.00 0.00 0.00%
602-49450-416 Software Licensing 4,594.33 0.00 0.00 6,291.00 0.00 0.00 0.00%
602-49450-433 Memberships 309.37 252.50 1,200.00 0.00 1,200.00 0.00 0.00%
602-49450-437 Training & Development 3,938.05 4,088.69 4,500.00 0.00 4,500.00 0.00 0.00%
602-49450-438 Administrative Charge 32,000.00 102,660.00 107,400.00 26,850.00 107,400.00 0.00 0.00%
602-49450-441 Licenses & Taxes 32.00 411.69 300.00 0.00 300.00 0.00 0.00%
602-49450-443 Repairs/Maint-I&I Reduction 0.00 0.00 75,000.00 0.00 75,000.00 0.00 0.00%
602-49450-489 Other Miscellaneous Charges 14,976.35 2,723.73 3,500.00 1,474.89 3,500.00 0.00 0.00%
602-49450-613 Other Interest Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
602-49450-720 Operating Transfers 110,000.00 110,000.00 115,000.00 28,750.00 115,000.00 0.00 0.00%
Total Sewer 1,491,752.75 1,681,850.74 1,906,200.00 570,812.84 1,991,149.96 84,949.96 4.46%
Council Work Session
8/24/20
Page # 9
2018 Actual 2019 Actual 2020 Budget
CY 2020
thru
06/08/2020
2021 Budget
Request
2021
Change
Percent
Change
Account Numbe Storm Water
651-49910-101 Full-Time Employees Regular 36,676.54 104,068.99 81,100.00 30,944.66 95,300.00 14,200.00 17.51%
651-49910-102 Full-Time Employees Overtime 376.81 6,414.94 0.00 1,176.87 0.00 0.00 0.00%
651-49910-104 Temporary/Seasonal Employees 0.00 0.00 15,600.00 0.00 15,600.00 0.00 0.00%
651-49910-121 PERA 2,778.92 7,131.09 6,100.00 2,409.15 7,100.00 1,000.00 16.39%
651-49910-122 FICA 2,881.48 7,255.47 7,400.00 2,330.29 8,500.00 1,100.00 14.86%
651-49910-129 Pension Expense -1,171.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-135 City Benefit Contribution 3,104.43 14,164.02 15,300.00 4,367.25 17,500.00 2,200.00 14.38%
651-49910-143 OPEB Expense 670.00 0.00 500.00 0.00 0.00 -500.00 -100.00%
651-49910-151 Worker's Comp Insurance Prem 1,057.00 6,600.00 6,500.00 1,625.00 7,100.00 600.00 9.23%
651-49910-201 Office supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-221 Equipment Parts & Accessories 1,300.00 1,552.03 0.00 0.00 0.00 0.00 0.00%
651-49910-227 Utility System Maint. Supplies 3,893.73 5,861.62 5,000.00 827.95 6,000.00 1,000.00 20.00%
651-49910-240 Small Tools and Minor Equip 1,000.00 986.89 1,000.00 180.95 1,000.00 0.00 0.00%
651-49910-301 Auditing and Acct'g Services 3,500.00 3,500.00 3,500.00 0.00 3,500.00 0.00 0.00%
651-49910-304 Engineering-Consulting 11,941.50 8,935.00 8,000.00 1,382.00 6,000.00 -2,000.00 -25.00%
651-49910-305 GIS/Mapping 0.00 7,765.00 6,000.00 460.00 8,000.00 2,000.00 33.33%
651-49910-307 Legal-Consulting 221.84 1,365.00 1,000.00 462.00 1,000.00 0.00 0.00%
651-49910-313 IT Services 0.00 2,000.00 5,000.00 1,250.00 5,000.00 0.00 0.00%
651-49910-314 Fleet Services 0.00 0.00 13,700.00 3,425.00 13,700.00 0.00 0.00%
651-49910-319 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-321 Telephone 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-322 Postage 1,262.15 1,918.57 1,700.00 477.05 1,800.00 100.00 5.88%
651-49910-331 Travel Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-352 Printing & Publishing 23.84 23.84 0.00 0.00 0.00 0.00 0.00%
651-49910-361 General Liability Ins 500.00 2,950.00 3,500.00 875.00 3,500.00 0.00 0.00%
651-49910-362 Umbrella Liability Ins 220.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-366 Property Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-367 Equipment Floaters Ins 1,250.00 280.00 300.00 75.00 300.00 0.00 0.00%
651-49910-368 Automotive Insurance 0.00 0.00 100.00 0.00 100.00 0.00 0.00%
651-49910-401 Repairs/Maint-Office Equip 0.00 0.00 1,500.00 0.00 1,500.00 0.00 0.00%
Council Work Session
8/24/20
Page # 10
2018 Actual 2019 Actual 2020 Budget
CY 2020
thru
06/08/2020
2021 Budget
Request
2021
Change
Percent
Change
651-49910-402 Repairs/Maint-Auto Equip 4,000.00 4,000.00 0.00 0.00 0.00 0.00 0.00%
651-49910-404 Repairs/Maint-Bldgs/Grounds 241.74 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-406 Repairs/Maint-Swr lines/lifts 0.00 11,511.00 14,000.00 4,013.50 14,000.00 0.00 0.00%
651-49910-408 Depreciation & Amortization 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-409 Depreciation & Amortization 46,256.50 46,257.00 62,000.00 0.00 62,000.00 0.00 0.00%
651-49910-415 Other Equipment Rentals 0.00 0.00 0.00 429.30 1,000.00 1,000.00 0.00%
651-49910-416 Software Licensing 3,207.73 2,000.00 0.00 0.00 0.00 0.00 0.00%
651-49910-433 Memberships 1,020.00 58,914.00 59,000.00 30,063.00 59,000.00 0.00 0.00%
651-49910-437 Training & Development 155.00 0.00 500.00 0.00 500.00 0.00 0.00%
651-49910-438 Administrative Charge 16,000.00 51,330.00 53,700.00 13,425.00 53,700.00 0.00 0.00%
651-49910-441 Licenses & Taxes 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-489 Other Miscellaneous Charges 0.47 0.00 1,000.00 475.00 1,000.00 0.00 0.00%
651-49910-510 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
651-49910-513 Easements & Rights of Way 0.00 0.00 0.00 0.00 0.00 0.00 0.00%
Total Storm 142,368.68 356,784.46 373,000.00 100,673.97 393,700.00 20,700.00 5.55%
Council Work Session
8/24/20
Page # 11
Projected Utility Rate Increases
2020 2021 2022 2023 2024 2025
Water 35.0%20.0%4.0%2.0%2.0%2.0%
Sewer 20.0%15.0%2.0%2.0%2.0%2.0%
Stormwater 90.0%1.0%1.0%1.0%1.0%1.0%
Recycling 60.0%2.5%2.5%2.5%2.5%2.5%
Council Work Session
8/24/20
Page # 12
CIP OVERVIEW
The overall goal of a Capital Improvement Plan (CIP) is to maintain facilities and schedule upgrades and
replacements to avoid system failures and/or extraordinary short-term expenses. The plan updated annually as
part of the budgeting process to reflect changing maintenance needs and capital resources. The typical planning
period for a CIP is five years; however, the City of Orono has chosen to evaluate its needs for planning purposes
for a period of 10-years.
The Capital Improvement Plan is included in Appendix A of this report. The first five years of the plan are
intended to provide short term needs that can be used as the basis for the City’s annual budgeting process. The
remaining 5 years are intended to provide the City with general planning level estimates so that the expenditures
can be spread out over time and the costs can be anticipated and planned for.
In general, the following funding sources are available to fund the Capital Improvement Plan:
• General Fund – Funding improvements out of the general fund will require the City to account for the
improvements when the City’s tax levy is established. Funding for the Police CIP is mainly from the
general fund and is included in the police operating budget. The general fund is typically not considered
a good funding source to cover the cost of larger infrastructure improvements such as street and utility
reconstruction.
• Park Fund – This fund is used for the acquisition, development, and improvement of City parks.
Funding comes from Park dedication fees and interest earned on the fund balance.
• Improvement / Equipment Overlay Fund – This fund is used to buy non-police general fund
department assets such as equipment, and IT purchases. Some park and golf course expenditures are
also funded by this fund. The source of funding for this fund is an annual transfer from the general fund.
• Community Investment Fund – This fund has been established to fund projects that benefit the entire
community and have no other funding source. The original amount in the fund is from the remaining
balance of the Building Fund, which was created to construct City Hall.
• Municipal State Aid Fund – This fund is used for funding improvements to the City’s Municipal State
Aid road system. Debt service associated with this fund is paid through the City’s annual allotment
from the State.
Council Work Session
8/24/20
Page # 13
• Pavement Management Fund – This fund is used for the maintenance of Non Municipal State Aid
roads. The funding source for this fund is an annual levy (currently $617,450), transfer of excess fund
balance, and through the sale of bonds. The debt service associated with this fund is paid through taxes.
• Enterprise Funds – As part of owning and operating the water, sewer, and storm sewer utilities, the
City charges fees for providing service to the end users. The City also pursues grant money for
improvements when applicable. The City evaluates the rate structure for each of these utilities to ensure
that the income generated is sufficient to pay both operating costs and needed improvements.
• Construction Funds: 429 Improvement Bonds – The improvements identified in this report such as
street reconstruction, water main replacement, and sanitary sewer replacement may be funded by issuing
bonds. State law allows the City to issue bonds for improvements and assess the properties that benefit
from the project for a portion of the costs. The payback period for the bonds varies but is typically 10
to 20 years. The revenue for debt payment of the bonds would be from special assessments and/or City
taxes.
• Permanent Improvement Revolving (PIR) Fund – This fund is for temporary funding of projects
prior to the sale of bonds or the levy of Special Assessments. The source of funding for this fund is
through Special Assessments, Interest, and the repayment of expenditures from permanent funding
sources.
• IT Fund – This is a newly created internal service fund that will be the funding source for Technology
upgrades. Funding is through annually budgeted “IT Services” charges to City Departments.
• Building Fund – This will be a newly created fund that will be the funding source for the construction
of new facilities and capital maintenance of existing facilities. Initial funding will be through a General
Fund transfer.
Council Work Session
8/24/20
Page # 14
Parks CIP
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Trail Construction along CSAH 19 (Livingston to Dakota)
$160,000
Lurton gravel trails $20,000
Dock/Swim Platform for Sandy Beach $10,000
CSAH 112 PH 3 Trail (School to CSAH 6)
$1,145,000
CR 6 Trail (OCB - Willow) Improvement $36,402
Basket Ball Court Surfacing - Crystal Bay $10,000
Summit Beach Improvements (paved parking and
playground)$95,300
Trail construction along North Arm Drive to Lakeview
Legacy Park $80,000
Hackberry Improvements
$300,000
Dock Replacement (15 year life)
$10,000
GC Wetland and Fairway #4 Improvements
$160,000
GC Lawn Bowling $80,000
GC Tow Rope $102,000
Trail Construction along Hunter or Ferndale Roads
connection Luce line to northern boundary $133,890
GC Perimeter Trail $214,700
Trail Construction along OCB and North Shore (Luce Line
to Dakota)$567,000
Playground Equipment Replacement (Navarre, Hackberry,
Bederwood, Crystal Bay, Fagerness)$65,000 $65,000
Trail Access to Lowry Woods
$100,000
Totals $190,000 $1,181,402 $185,300 $300,000 $235,000 $180,000 $235,890 $214,700 $567,000 $65,000
5-Year CIP Planning Period
Notes:
1. The CSAH 112 Trail amount was provided by Hennepin County. The amount exceeds avaible funding. Trail would required extensive eathwork/retianign walls for area next to wetlands. Timeing is depended upon
CSAH 112 Ph 3 project. Decision to proceed will be needed by the County by October 2020.
2. A dock/swim platform for Sandy Beach was added ot hte CIP at hte request of hte Park Commision on July 6th,2020.
Council Work Session
8/24/20
Page # 15
Table A-2a
Bumper #Equipment Description 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
452 Skid loader 48,500$
482 Trailer 11,000$
603 Tee Mower 38,000$
604 Tool Cat 56,684$
605 Greens Mower 9,700$
619 Top Dresser 16,800$
491 Crack Sealing Equipment 65,000$
431 Truck, 1 Ton Dump Truck w/Plow and Sander 142,373$
712 Utility Service Truck with hoist 63,000$
432 Hot Patch Truck 188,000$
710 Chevy 3/4 Ton Pickup w/Plow 37,000$
713 Vactor Truck 450,000$
422 Truck, 3/4 Ton Pickup w/Plow 50,000$
471 Chipper 40,500$
711 Jet Rodder-Tank pump and hose unit 300,000$
211 Building Inspection Vehicle 40,300$
430 Tractor Loader Backhoe 145,500$
481 Trailer 9,000$
483 Trailer 11,000$
601 Rough Mower 65,500$
618 Greens / Turf Roller 13,000$
709 Ford 3/4 Ton Pickup 37,000$
451 Skid loader 70,000$
110 Admin vehicle 50,000$
615 Mower (Big island)8,961$
490 Air Compressor 40,000$
451A Snow blower 11,500$
470 Roller 40,000$
424 Dump Truck w/ Plow and Sander 260,000$
428 Truck, 1 Ton Dump Truck w/Plow and Sander 102,800$
Totals 180,684$ 270,373$ 225,000$ 450,000$ 390,500$ 185,800$ 135,500$ 140,461$ 40,000$ 402,800$
5 Year CIP Planning Period
Council Work Session
8/24/20
Page # 16
Building CIP Table A-2b
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
PW Cold Storage $30,000
City Hall Carpet $20,000
City Hall Interior Painting $10,000
City Hall Parking Lot chip Seal (7years)$35,000
Public Works Interior Painting $5,000
Public Works Roof Replacement $665,760
PW Air Handling System Refurbish $75,000
New Public Works Facility $1,936,000 $8,064,000
Public Works Parking Lot Repave $119,560
City Hall Roof Replacement $320,000
Police Department Roof Replacement $209,000
Future Facilities Improvements $160,000 $160,000 $160,000 $160,000 $160,000
Totals $1,996,000 $8,769,760 $75,000 $439,560 $209,000 $160,000 $160,000 $160,000 $160,000 $160,000
5-Year CIP Planning Period
Council Work Session
8/24/20
Page # 17
Community Investment CIP Table A-4
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Park and Ride Overlay and Restriping $50,000
County Road 112 Turn Back (Lighting/Sidewalks) *$568,970
Totals $0 $568,970 $0 $0 $0 $0 $0 $0 $0 $0
5-Year CIP
* The scope of the County Road 112 Turn Back Project is yet to be determined. Therefore, the cost estimate for the project is subject to change
and refinement as the project development process proceeds. The City's final share of the project will be established by the County's cost sharing
policy and the final scope of the project as developed by the City of Orono and Hennepin County.
Planning Period
Council Work Session
8/24/20
Page # 18
Public Works - Streets CIP Table A-5
Project Type 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Casco Circle Reclaim 431,670$
Park Lane & Elm Street Reclaim 173,700$
Navaree West Roads (Lyric Avenue (Blaine ot Shadywood), Crystal
Place,Blaine)Mill & Overlay 177,000$
Navarre East Roads (Kenwood Way, Navarre Lane, Olive Avenue, Bayview
place, Lafayette Ridge Ct)Mill & Overlay 264,600$
Eileen Street Mill & Overlay 26,600$
Country Club Road and Lakeview Terrace Mill & Overlay 177,200$
Kelley Parkway - OCB Rd to Stone Bay Relcaim 171,400$
Partenwood Mill & Overlay 122,300$
Dickenson& Russel Street Reclaim 420,386$
Fox Street - Brown-Orono Orchard Reconstruct 1,040,200$
Ferndale Road West Reclaim 325,700$
Townline Road Reconstruct 365,600$
West Lake Street Reclaim 37,600$
Orchard Park Road Reclaim 356,900$
North Arm Drive & Lane Reclaim 722,200$
Old Long Lake Road Mill & Overlay 385,200$
Willow Drive - Fox St- Brown Road Mill & Overlay 309,400$
Orono Lane Mill & Overlay 48,100$
Park Ave, Oak Street and Linden Ave Mill & Overlay 59,900$
Kelly Avenue Reclaim 506,900$
Crestview Avenue Mill & Overlay 59,200$
Glendale Drive Mill & Overlay 43,700$
Dahl Rd, Spruce PL, Linden ln, Forest Lake Dr and Loma Linda Ave Mill & Overlay 266,900$
Crystal Bay Roads (Arbor, Prospect, Crystal, Spates, Lakeview)Mill & Overlay 225,900$
Fairview Cottage Mill & Overlay 9,500$
Highwood Lane Mill & Overlay 81,000$
Preventive Maintenance 50,000$ 100,000$ 200,000$ 200,000$ 200,000$
Future road reconstructions/ M&O and Reclaims (per Year)1,173,000$ 1,196,460$ 1,220,389$ 1,244,797$ 1,269,693$
Total - Pavement Management Fund (does not include operating budget needs)$1,123,570 $2,357,186 $2,376,900 $917,800 $783,300 $1,173,000 $1,196,460 $1,220,389 $1,244,797 $1,269,693
MSA Streets:
Ferndale Road North (Shared with Plymouth)Mill & Overlay 71,867$ 71,867$
Brown Road North Mill and Overlay $348,000
Old Crystal Bay Road (Watertown to Fox)Thin Overlay $88,000
Future MSA road projects (per year)Mill and Overlay $400,000 $408,000 $416,160 $424,483 $432,973 $441,632
Total MSA Streets:$71,867 $71,867 $0 $348,000 $488,000 $408,000 $416,160 $424,483 $432,973 $441,632
Total Streets $1,195,437 $2,429,053 $2,376,900 $1,265,800 $1,271,300 $1,581,000 $1,612,620 $1,644,872 $1,677,770 $1,711,325
5-Year CIP Planning Period
Council Work Session
8/24/20
Page # 19
Public Works - Water CIP Table A-6
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Water Sytem work with Road Projects (Valve replacements)151,500$ 16,500$ -$ 33,000$ -$
Navarre Plant Control Upgrade 55,200$
Water Meter Replacement 90,000$ 95,000$ 170,000$
South Tower Repaint and Rehabilitation 350,000$
Water Main replacement E. Navarre Streets W/Road 327,880$
North Distribution Extension (West of OCB)120,000$
Well #4 Inspection & Maintenance (every 10 yrs)20,000$
North Water Plant Painting 30,000$
South Water Plant Painting 60,000$
Navarre Plant Salt Brine Tank Rehab.350,000$
Well #1 Inspection and Maintenance (every 10 yrs)20,000$
Well #2 Inspection and Maintenance(every 10 yrs)20,000$
Water Main Loop Concordia 230,000$
North Well house Upgrade (sewer)
Well #3 Inspection & Maintenance (every 10 yrs)20,000$
Water Valve Replacements (4 / Year)22,000$ 22,440$ 22,889$ 23,347$ 27,833$ 28,528$ 29,242$ 29,973$ 30,722$ 30,722$
Water Main Replacement/Rehab (per Year)-$ -$ 265,302$ -$ 276,020$ 276,020$
Totals 318,700$ 388,940$ 350,769$ 151,347$ 167,833$ 488,528$ 484,544$ 279,973$ 306,742$ 306,742$
5-Year CIP Planning Period
Council Work Session
8/24/20
Page # 20
Public Works - Sanitary Sewer CIP Table A-7
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Sewer Rehabilitation 290,000$ 290,000$ 290,000$ 290,000$ 290,000$ 290,000$ 290,000$ 290,000$ 290,000$ 290,000$
Road Project Sanitary Adjustements 66,000$ 55,500$ 28,500$ 45,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$
Lift Station #15 Generator 75,000$
Lift Station #16 Rehab 60,000$
Lift Station #17 Rehab 60,000$
Lift Station #11 Rehab 62,000$
Lift Station #3 Rehab 62,000$
Lift Station #5 Rehab 64,000$
Lift Station #4 Rehab 64,000$
Lift Station #28 Rehab 60,000$
Grinder Station #8 Rehab 67,240$
Lift Station #10 Rehab 67,240$
Lift Station #27Rehab
Lift Station Rehab (2 per year)137,700$ 140,454$ 143,263$ 146,128$ 149,051$
Force main Replacement Tonkawa PH2 225,000$
Sewer Meter installation (into Long Lake)60,000$
Northern Utilities Expansion (Wayzat Blvd)436,000$
Force Main Replacement Tonkawa PH3 215,250$
Force Main Replacement Tonkawa PH4 139,950$
Sewer Main Replacements 200,000$ 204,000$ 208,080$ 212,242$ 216,486$
Totals 611,000$ 694,500$ 661,750$ 602,190$ 818,240$ 652,700$ 659,454$ 666,343$ 673,370$ 680,537$
Planning Period5-Year CIP
Council Work Session
8/24/20
Page # 21
Public Works - Storm Sewer CIP Table A-8
Project 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Casco Circle 49,380$
Park Lane & Elm Street 26,190$
Navaree West Roads (Lyric Avenue (Blaine ot Shadywood), Crystal
Place,Blaine)49,165$
Navarre East Roads (Kenwood Way, Navarre Lane, Olive Avenue, Bayview
place, Lafayette Ridge Ct)39,690$
Eileen Street 7,725$
Country Club Road and Lakeview Terrace 26,580$
Kelley Parkway - OCB Rd to Stone Bay 25,710$
Partenwood 18,345$
Dickenson& Russel Street 35,575$
Fox Street - Brown-Orono Orchard 150,570$
Ferndale Road West 48,855$
Townline Road 54,840$
West Lake Street 10,920$
Orchard Park Road 53,535$
North Arm Drive & Lane 106,050$
Old Long Lake Road 57,580$
Willow Drive - Fox St- Brown Road 46,410$
Orono Lane 7,215$
Park Ave, Oak Street and Linden Ave 8,985$
Kelly Avenue 76,035$
Crestview Avenue 8,880$
Glendale Drive 6,555$
Dahl Rd, Spruce PL, Linden ln, Forest Lake Dr and Loma Linda Ave 31,875$
Crystal Bay Roads (Arbor, Prospect, Crystal, Spates, Lakeview)38,445$
Fairview Cottage 1,425$
Highwood Lane 12,150$
Street Stormwater Improvements (per year)142,800$ 145,656$ 148,569$ 151,541$ 154,571$
Casco Point Park Outlet (SWMP O-1)58,000$
South Casco Point Road Sump (SWMP CB-2)36,000$
Casco Point Park Bioretention Basin (SWMP CB-1)55,000$
Fagerness Point Road Drainainge System 80,000$
North Shore Drive Ravine Stabilization 50,000$
Casco Cove Outlet (SWMP O-2)80,000$
Casco Cove Bioretention Basin (CB-3)57,000$
Cherry Place Ravine Improvement (SWMP NA-1)23,000$
McCulley Road Outlet (SWMP O-3)58,000$
Surface Water Management Projects, Unnamed (Per Year)85,000$ 85,000$ 85,000$ 85,000$ 85,000$
Dredge GC Pond 50,000$
Pond Cleaning/Maintenance (1/3 years)53,845$ 57,985$
Storm Sewer Improvements/Replacements (Per Year)100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
Totals 551,150$ 542,635$ 502,335$ 319,515$ 183,895$ 327,800$ 388,641$ 333,569$ 336,541$ 339,571$
5-Year CIP Planning Period
Council Work Session
8/24/20
Page # 22
Park Fund Current Balance:$339,230 22525000 Table B-1
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Operation and Maintenance (1)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
CIP Expenditures $469,300 $30,000 $225,042 $380,000 $10,000 $74,946 $0 $133,890 $0 $567,000
Total Expenses $469,300 $30,000 $225,042 $380,000 $10,000 $74,946 $0 $133,890 $0 $567,000
Revenues (2)$10,500 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Annual Balance ($458,800)$20,000 ($175,042)($330,000)$40,000 ($24,946)$50,000 ($83,890)$50,000 ($517,000)
Year End Cash Balance ($119,570)($99,570)($274,612)($604,612)($564,612)($589,558)($539,558)($623,448)($573,448)($1,090,448)
Improvement/Equipment Outlay Fund Current Balance:$465,370 Table B-2
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Equipment, CIP $293,600 $180,864 $270,373 $225,000 $450,000 $390,500 $185,800 $135,500 $140,464 $40,000
Building CIP $275,000 $1,996,000 $8,769,760 $75,000 $439,560 $209,000 $160,000 $160,000 $160,000 $160,000
IT, CIP $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Golf, CIP $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Expenses $568,600 $2,176,864 $9,040,133 $300,000 $889,560 $599,500 $345,800 $295,500 $300,464 $200,000
Revenues (Transfer)$215,000 $255,000 $315,000 $315,000 $315,000 $315,000 $315,000 $315,000 $315,000 $315,000
Tax Levy $180,000 $200,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $750,000
Transfer from Enterprise Funds $100,000 $48,500 $63,000 $37,000 $450,000 $300,000 $145,500 $37,000 $0 $0
Annual Balance ($253,600)($1,693,364)($8,462,133)$552,000 $375,440 $515,500 $614,700 $556,500 $514,536 $865,000
Year End Cash Balance $211,770 ($1,481,594)($9,943,727)($9,391,727)($9,016,287)($8,500,787)($7,886,087)($7,329,587)($6,815,051)($5,950,051)
Improvement/Equipment Outlay Fund - Long Lake Fire Account Current Balance:$213,307 Table B-3
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Long Lake Fire CIP $9,350 $110,500 $46,750 $0 $0 $114,750 $0 $51,000 $488,750 $76,500
Total Expenses $9,350 $110,500 $46,750 $0 $0 $114,750 $0 $51,000 $488,750 $76,500
Revenue - General Fund Transfer (2)$85,000 $90,000 $95,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000
Revenues - Interest (2)$5,000 $2,940 $2,764 $3,274 $4,307 $5,350 $5,256 $6,308 $6,862 $3,043
Annual Balance $80,650 ($17,560)$51,014 $103,274 $104,307 ($9,400)$105,256 $55,308 ($381,888)$26,543
Year End Cash Balance $293,957 $276,397 $327,411 $430,685 $534,991 $525,591 $630,847 $686,156 $304,267 $330,810
Community Investment Fund Current Balance:$670,742 408-25000 Table B-4
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Annual Expenditures $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Community Improvement CIP $0 $0 $568,970 $0 $0 $0 $0 $0 $0 $0
Debt Service $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Expenses $0 $0 $568,970 $0 $0 $0 $0 $0 $0 $0
Revenues (interest)$5,000 $5,000 $5,000 $1,168 $1,179 $1,191 $1,203 $1,215 $1,227 $1,240
Year End Cash Balance $675,742 $680,742 $116,772 $117,940 $119,119 $120,310 $121,513 $122,729 $123,956 $125,195
Council Work Session
8/24/20
Page # 23
MSA Fund Current Fund Balance:$0 State MSA Construction Balance =$550,000 Table B-5a
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Annual Expenditures (MSA CIP)$71,867 $71,867 $71,867 $335,000 $0 $400,000 $408,000 $416,160 $424,483 $432,973
Annual MSA Maintenance Payment to the City $39,438 $39,438 $39,438 $39,438 $39,438 $39,438 $39,438 $39,438 $39,438 $39,438
Debt Service (interest) - from MSA maintenance
account.$28,113 $24,663 $21,063 $17,000 $12,469 $7,688 $2,625 $0 $0 $0
Debt Service (Principal) - from MSA Construction
Account $115,000 $115,000 $120,000 $125,000 $125,000 $130,000 $140,000 $0 $0 $0
Total Expenses $254,417 $250,967 $252,367 $516,438 $176,906 $577,125 $590,063 $455,598 $463,921 $472,410
Yearly Allocation - MSA Maintenance $123,833 $123,833 $123,833 $123,833 $123,833 $123,833 $123,833 $123,833 $123,833 $123,833
Yearly Allocation - MSA Construction $201,751 $201,751 $201,751 $201,751 $201,751 $201,751 $201,751 $201,751 $201,751 $201,751
Annual Balance $71,167 $74,617 $73,217 ($190,854)$148,678 ($251,541)($264,479)($130,014)($138,337)($146,826)
Year End Cash Balance $71,167 $145,784 $219,001 $28,148 $176,825 ($74,716)($339,194)($469,208)($607,544)($754,371)
Pavement Management Fund Current Balance:-$150,000 43525000 Table B-5b
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Annual Operation and Maintenance (1)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
CIP Expenditures $1,164,716 $1,892,256 $889,500 $1,206,700 $838,400 $1,150,000 $1,173,000 $1,196,460 $1,220,389 $1,244,797
Total Expenses $1,164,716 $1,892,256 $889,500 $1,206,700 $838,400 $1,150,000 $1,173,000 $1,196,460 $1,220,389 $1,244,797
Revenues (1)$0 $0 $0 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000
Pavement Management Levy $617,450 $750,000 $850,000 $900,000 $900,000 $900,000 $900,000 $900,000 $900,000 $900,000
Annual Balance ($547,266)($1,142,256)($39,500)($6,700)$361,600 $50,000 $27,000 $3,540 ($20,389)($44,797)
Year End Cash Balance ($697,266)($1,839,522)($1,879,022)($1,885,722)($1,524,122)($1,474,122)($1,447,122)($1,443,582)($1,463,971)($1,508,768)
Water Fund 12/30/2020 Current Balance:$219,475 60111111 Table B-6
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Annual Operation and Maintenance (3)$933,250 $934,142.98 $983,678 $1,079,429 $1,113,431 $1,139,815 $1,168,311 $1,197,518 $1,227,456 $1,258,143
Debt Service $155,430 $157,180 $156,830 $100,430 $98,570 $101,550 $100,500 $104,000 $100,600 $103,000
CIP Expenditures $233,855 $390,760 $379,131 $420,094 $375,308 $422,833 $488,528 $484,544 $348,973 $306,742
Total Expenses $1,322,535 $1,482,083 $1,519,639 $1,599,953 $1,587,309 $1,664,198 $1,757,339 $1,786,062 $1,677,029 $1,667,885
Revenues (4)$1,134,237 $1,276,818 $1,317,278 $1,338,317 $1,359,776 $1,381,665 $1,423,115 $1,465,809 $1,509,783 $1,555,076
Add back Depreciation $225,800 $231,385 $245,889 $269,805 $287,271 $297,544 $304,983 $312,607 $320,422 $328,433
Assessments $10,387 $10,387 $10,387 $10,387 $10,387 $10,387 $10,387 $0 $0 $0
Annual Balance $47,889 $36,507 $53,915 $18,556 $70,125 $25,398 ($18,854)($7,646)$153,176 $215,624
Year End Cash Balance $267,364 $303,872 $357,787 $376,343 $446,468 $471,866 $453,011 $445,365 $598,541 $814,165
Council Work Session
8/24/20
Page # 24
Sewer Fund Current Balance:$2,192,747 60211111 Table B-7
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Operation and Maintenance (3)$1,791,200 $1,844,027 $1,889,775 $1,936,836 $1,983,283 $2,025,100 $2,075,728 $2,127,621 $2,180,811 $2,235,331
Debt Service $110,000 $110,000 $110,000 $0 $0 $0 $0 $0 $0 $0
CIP Expenditures $815,000 $764,000 $658,250 $545,550 $449,480 $1,086,000 $656,700 $663,534 $670,505 $677,615
Transfer to Equipment Fund for Sewer Equip $115,000 $31,500 $0 $450,000 $0 $35,000 $0 $0 $0 $0
Total Expenses $2,831,200 $2,749,527 $2,658,025 $2,932,386 $2,432,763 $3,146,100 $2,732,428 $2,791,155 $2,851,316 $2,912,946
Revenues (4)$1,889,629 $2,173,073 $2,216,535 $2,260,865 $2,306,083 $2,352,204 $2,399,249 $2,447,233 $2,496,178 $2,546,102
Add back Depreciation $353,600 $377,100 $397,107 $410,136 $420,592 $430,805 $441,575 $452,615 $463,930 $475,528
Assessments $35,349 $30,368 $26,934 $24,902 $17,569 $17,569 $10,939 $2,000 $0 $0
Annual Balance ($552,622)($168,986)($17,450)($236,483)$311,481 ($345,522)$119,335 $110,693 $108,792 $108,684
Year End Cash Balance $1,640,125 $1,471,139 $1,453,690 $1,217,207 $1,528,688 $1,183,166 $1,302,501 $1,413,195 $1,521,987 $1,630,670
Storm Water Fund Current Balance:$1,151,700 65111111 Table B-8
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Operation and Maintenance (3)$373,000 $384,385.00 $398,410.00 $412,662.00 $423,773 $435,096 $445,973 $457,123 $468,551 $480,265
CIP Expenditures $404,140 $480,570 $417,515 $272,610 $279,605 $325,000 $327,800 $303,641 $333,569 $336,541
Transfer to Equipment Fund for Storm Equip $100,000 $0 $75,000 $0 $0 $12,000 $600,000 $0 $0 $0
Total Expenses $877,140 $864,955 $890,925 $685,272 $703,378 $772,096 $1,373,773 $760,763 $802,120 $816,805
Revenues (4)$676,799 $683,567 $690,402 $697,306 $704,279 $711,322 $729,105 $747,333 $766,016 $785,166
Add back depreciation $62,000 $71,454 $78,135 $86,407 $92,670 $101,004 $103,529 $106,117 $108,770 $111,490
Annual Balance ($138,341)($109,934)($122,388)$98,441 $93,571 $40,230 ($541,139)$92,687 $72,666 $79,851
Year End Cash Balance $1,013,359 $903,425 $781,037 $879,478 $973,049 $1,013,279 $472,140 $564,827 $637,493 $717,344
40625000
Permanent Improvement Revolving (PIR) Fund Current Balance:$1,000,000 Amount Available for Police Purchases =$280,000 Table B-9
Project 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Police Expenses $5,464 $40,628 $20,796 $55,970 $6,149 $21,334 $6,524 $6,720 $21,921 $57,129
Total Expenses $5,464 $40,628 $20,796 $55,970 $6,149 $21,334 $6,524 $6,720 $21,921 $57,129
Revenues $12,296 $10,068 $9,763 $9,652 $9,189 $9,220 $9,098 $9,124 $9,148 $9,021
Annual Balance $6,832 ($30,559)($11,034)($46,318)$3,040 ($12,114)$2,575 $2,405 ($12,773)($48,108)
Year End Cash Balance $1,006,832 $976,273 $965,239 $918,921 $921,961 $909,847 $912,422 $914,826 $902,053 $853,945
NOTES:
(1) Expenses and Revenues are based on the City's 2020 budget. For Planning purposes a 2.5% annual inflation factor has been used to project future costs.
(2) Revenues are based on a 1.5% increased contribution starting in 2019 and adding a 1% interest earned on the previous year's balance.
Council Work Session
8/24/20
Page # 25