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HomeMy WebLinkAbout08-13-2020 Council Work Session PacketCouncil Work Session Thursday, August 13, 2020 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 WORK SESSION AGENDA The Orono Council Work Session is open to the public 1. Public Works Move Feasibility Study Council Work Session Thursday, August 13, 2020 5:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Past Meeting Agendas July 27, 2020  FLSA Audit  Face Covering Discussion  Budget and CIP June 22, 2020  2021 Budget Discussion June 8, 2020  Spring Park Public Works Proposal  Solicitor License Moratorium  Elections Update Annual Discussions Timeframe:  Budget: Part of June, All of July, August and October.  City Administrator & Police Chief Update (3 times per year for 15 minutes) CITY OF ORONO MEMORANDUM DATE: August 13th, 2020 TO: Orono City Council FROM: Adam Edwards, P.E., Public Works Director / City Engineer RE: Public Works Move Feasibility Study 1. Purpose. The purpose of this work session item is to review and discuss the feasibility of moving/constructing a new PW facility. 2. Background. The City council has expressed an interest in procuring land and constructing a new public works facility and perhaps Fire station. To help inform future action related to that interest, Staff initiated a feasibility study. Wold Architects and Engineering with collaboration from Bolton and Menk, Inc. developed the attached feasibility study. 3. Study Summary. Using the Site at 365 Old Crystal Bay Road and incorporating a 34,600 sq ft facility could cost in the neighborhood of $9.8M plus land acquisition costs to construct. 4. Facility Square foot cost estimate. The facility price per square foot is a key price driver in the estimate. After reviewing the report we asked Wold how they $200/Sqft was derived. They provided the following: The $200/sf is an estimate based upon recently built projects. We've had similar size pre- engineered steel buildings with no office space or support shops bid within the last year at $150- 175/sf. Similarly, the office areas and support shops and storage would likely be closer to $300/sf. Adjusting the two costs per sf for their proportional size, minor deviations in scope and two years on inflation, results in the $200/sf 5. Discussion points. a. Would a phased approach be feasible (Land/utilities/master plan/grading/structure)? What are other alternatives? Improvements at existing site, different site? b. What is the expectation on project timeline? c. How would the project be funded? d. Impact to current site maintenance and improvements. e. Is this something the Council wishes to pursue? 6. Council action requested. Discussion on the merits of moving forward with the purchase of land the construction of a new facility. Exhibits A. Feasibility Study August 5, 2020 Adam Edwards, City Engineer City of Orono 2750 Kelley Parkway Orono, Minnesota 55323 Re: City of Orono New Public Works Campus Feasibility Study Commission No. 202127 Dear Adam: We are pleased to submit our findings in the Feasibility Study of a potential new Public Works Campus at 365 Old Crystal Bay Road North in Orono, Minnesota. From our conversations with you, our tour of your existing facility and our visit to the proposed site, we have developed a recommended concept for development and an estimated project cost for your consideration. We have worked closely with Bolton & Menk to ensure that grading and utility concepts work on the site and are accurately forecasted as part of the estimated project costs. Space Needs: Based upon our conversations with you, our tour of your existing facility, and our experience working on public works facilities, we propose that a planned development at 365 Old Crystal Bay Road include the following space, which results in a building approximately 20% larger than the city’s current Public Works facility: Vehicle Storage (includes Maintenance and Wash bays) 26,900 sf Support Shops and Storage 4,750 sf Office and Staff Support Spaces 3,000 sf TOTAL GROSS BUILDING AREA 34,650 sf In addition to the enclosed building noted above, outdoor storage for commodity materials as well as a sand storage shelter should be planned on the site. Site Options: We developed two site layout options for the city’s consideration. Both are attached to this report. Option A: The existing topography of the property at 365 Old Crystal Bay Road drops 28’ from the highpoint at Old Crystal Bay Road on the east property line to the west property line 1200’ to the west. To minimize the site grading, Option A locates the building footprint as far east as possible and tight to the 30’ setback from the southern property line. While this lessens the cost of grading, the building would be very close to the neighboring residence and would not leave any space for future city development (such as a fire station) on the property. Letter to Adam Edwards Page 2 Option B: Despite the drop in existing grade across the property from east to west, this option locates the proposed building much further west to allow for separation from the southern neighboring residential property and leaves space for potential future development for the city. To accomplish this siting, the site would require significant mass grading to create a lower buildable pad. To mitigate the height of the built up pad, the building location must move further north to allow grades to return to existing at the southern property line. This results in a much tighter north drive lane and tighter, but workable turning radii for the public works vehicles. In addition, this option sets up the site for better expansion of the public works campus to the west and into the adjacent city owned parcel. Estimated Project Costs: Based upon the preferable qualities and the relatively minor difference in grading costs, we have estimated the potential total projects costs of the development of a Public Works facility at 365 Old Crystal Bay Road as follows: Construction Cost (34,650sf X $200/sf) $ 6,930,000 Site Development Cost $ 750,000 Utility Connection Cost $ 200,000 Total Construction Cost $ 7,880,000 Misc Project Costs (Fees, Testing, FF&E, Contingencies) $ 1,970,000 Recommended Total Project Budget $ 9,850,000 Thank you for this opportunity to perform this Feasibility Study and please call me if you have questions. Sincerely, Wold Architects and Engineers Joel L. Dunning | AIA, LEED AP Partner cc: David Martini, Bolton & Menk Jonathan Loose, Wold Melissa Stein, Wold LW/CI_Orono/202127/crsp/aug20