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HomeMy WebLinkAbout01-04-2021 Special Council Meeting PacketAGENDA Special Council Meeting Monday, January 4, 2021 2:30 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us To participate electronically in this meeting please follow the instructions below: Please register to participate in the January 4, 2021 Special Orono City Council Meeting. The meeting begins at 2:30PM at: https://attendee.gotowebinar.com/register/6438972501206538768 After registering, you will receive a confirmation email containing information about joining the webinar. Brought to you by GoToWebinar® Webinars Made Easy® Meeting Participation Instructions for Applicants and the Public can be found at: https://www.ci.orono.mn.us/DocumentCenter/View/2599/Applicant-GoToWebinar2 Roll Call Pledge of Allegiance Agenda 1. Discuss the Employment Agreement and Resignation of the City Administrator Dustin Rief 2. Accept Resignation of City Administrator Dustin Rief 3. Discussion and Guidance on Filling the City Administrator Position (Interim/Long Term) 4. Discussion and Guidance for Building and Zoning Department A. Building Official/ Building Inspector B. Reorganization of Building & Zoning Department Adjournment AGENDA ITEM Prepared By: DJR Reviewed By: DJR Approved By: DJR 1. Purpose: Discuss the resignation request and the employment agreement of the City Administrator 2. Background: City Administrator Dustin Rief submitted his resignation to the City Council on December 22, 2020. Rief is currently in an employment agreement with the City. Rief has requested a reprieve of the moving expenses clause in the agreement. 3. Staff Recommendation: Discuss the terms of the agreement and the resignation. COUNCIL ACTION REQUESTED Discussion only Exhibits A. Rief Employment Agreement B. Rief Resignation Item No.: 1 Date: January 4, 2021 Item Description: Discuss Employment Agreement and Resignation of City Administrator Dustin Rief Presenter: Soren Mattick EMPLOYMENT AGREEMENT AGREEMENT made this2d day of+e , 2017,by and between the CiTY OF ORONO a Minnesota municipal corporation ("Employer"), and DUSTIN RIEF("Employee"). The parties agree as follows: l. POSITION. Employer agrees to employ Employee as its City Administrator. Employee agrees to serve as City Administrator in accordance with state statutes and City ordinances and to perform such other legally pennissible and proper duties and functions as the City Council shall from time to time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee,authorized by State law. 3. SALARY. Employer shall pay Employee a salary of$109,020.16(Step 3)per year starting August 28,20l 7. Employee shall be given an initial performance review after six (6) months and annually thereafter. Employee shall be eligible for a step increase at the initial six(6) nonth review. 4. SENIORITY. Far purposes of employment benefits such as sick leave,vacation leave,and the like, Employee will be credited with having completed six(6)years of employment with the City upon his first day of employment. 5. SICK LEAVE. Effective upon Employee's first day of employment,Employee shall be credited with six(6)days of accrued sick leave. Employee shall begin accruing sick leave in accordance with the City's persoruiel policy after successfully completing six(6)months of employment. ty;tA 2 1 6. VACATIONS. Effective upon Employee's first day of employment, Employee shall be credited with eight(8)days of accrued vacation. Employee shall begin accruing vacation leave in accordance with the City's personnel policy after successfully completing six(6)months of employment. 7. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 8. GENERAL INSURANCE. Employer will pay Employee$1,125.00 monthly starting September 1,2017 through Deceinber 2017 as reimbursement for health care coverage. Effective January l,2018, Employer shall provide Employee the same group hospital,medical, dental, life and disability insurance benefits as provided to all other non-union employees. 9. DUES AND SUBSCRiPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are necessary for Employee's continued participation in national, regional,state and local associations necessary and desirable for Employee's continued professional participation,growth and advancement. 10. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay the travel and subsistence expenses of Employee for professional and official travel,meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall use ood judgment in his/her outside activities so he/she will not neglect his primary duties to the E nployer. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a ty is 2 2 member of such civic clubs or organizations as deemed appropriate by him and at Employer's expense. 12. AUTOMOBILE. Employee shall be reimbursed for any and all mileage expenses the same as other non-union employees. 13. MOVING AND RELOCATION ALLOWANCE. Employer shall reimburse Employee an amount not to exceed$9,500.00 for moving his household goods. Payment shall be made upon receipt by the Employer of documentation that the expenses have been incurred and deemed reasonable. In the event the Employee voluntarily resigns his position with the Employer before completing five(5)years of employment, Employee shall reimburse Employer for moving expenses as follows: i) August 28,2017-August 28, 2018= $9,500.00 ii) August 29,2018 -August 28,2019= $7,500.00 iii) August 29,2019 -August 28,2020= $5,500.00 iv) August 29,2020-August 28,2021 = $3,500.00 v) August 29,2021 -August 28, 2022 $2,000.00 14. GENERAL EXPENSES. Employer shall reimburse Employee miscellaneous job related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 15. HOURS OF WORK. It is understood that the position of City Administrator rcquires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. It is further understood that Employee may absent himself/herself from the office to a reasonable extent in consideration of extraordinary time expenditures for cvening and weekend meetings at other than normal working hours. y ix 2 3 16. OUTSIDE EMPLOYMENT/CONSULTING. The City Administrator may not engage in any other employment while employed by the City,on either a full-time or part-time basis,either directly as an employee, independent contractor or through a corporation or other entity. 17. TERMINATION BENEFITS. In the event that Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Administrator,then in that event,Employer agrees to pay Employee at the time of receipt of his last pay check a luinp sum cash payment equal to three(3)months aggregate salary and to continue to provide and pay for the benefits set forth in paragraph 8 for a period of three(3)months following termination. However, in the event Employee is tenninated because of his malfeasance in office, gross misconduct,conviction for a felony,or conviction for an illegal act involving personal gain to Employee,then Employer shall have no obligation to pay the termination benefits. Employer will elect to increase the severance by one(1)month for each year of service up to a maximum of six(6)months. If Employer at any tiine during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non-union employees,or if Employer refuses, following written notice,to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by Employer that he resign,then Employee may,at his option,be deemed to be "tenninated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. 193187 2 t IF Employee voluntarily resigns his position with Employer,Employee agrees to give thc: Employer forty-five(45)days advance notice. If Employee voluntarily resigns his position with L.iuployer, there shall be no termination pay due to Employee. 18. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with thc right of Employer to tenninate the services of Employee at any time, for any reason, subject o lly to the pro-isions of this Ag-eement and statutory rcquircmcnts. Furthcnnore, nothing in this Agrecment shall prevcnt, liinit or otherwise interfere ith tl e right of Employee to resign at any tiine from his/l er position with En pLoyer, subject only to the provisions of this Agrceinent. 1N WITNESS WHEREOF, Cmployer has caused this Agreement to be signed aud executed on its behalf by its Mayor and n}m (,„Q,,,,;h- and Employee has signed this Agrecment. rS'vutor in dtiiplicate,the day and year tirst written above. EMPLOYER: CITY OF ORONO By Dcnnis Walsh, Its Mayor And tts ttinr's C/j /g IJI//LCf/lAT..II EMPLOYEE Dustin Ricf i;- 5 Mayor and Council of Orono, RE: Resignation December 22, 2020 This letter is to serve as my formal notice for resignation. I am resigning for personal reasons. This notice will begin my transition period of 45 days with my last day at work being February 4, 2021. I will be taking my floating holiday January 15, 2021 as well as vacation from February 5, 2021 to February 26, 2021. I am further requesting a reprieve of the repayment of moving expenses as laid out in my Employment Agreement. I will work to keep all department heads informed and transition all duties over to them for a seamless transition. I want to thank you and the community of Orono for allowing me the honor of serving your citizens for the past 3 years. This will be an experience I remember. Thank you again. Regards, Dustin Rief AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this council action is to accept the resignation of City Administrator Dustin Rief. 2. Background. City Administrator Dustin Rief submitted his resignation to the City Council on December 22, 2020. 3. Staff Recommendation. Staff recommends council accept the resignation of City Administrator Dustin Rief. COUNCIL ACTION REQUESTED Motion to accept the resignation of Dustin Rief. References A. Dustin Rief Resignation Letter Item No.: 2 Date: January 4, 2021 Item Description: Accept Resignation of City Administrator Dustin Rief Presenter: Anna Carlson, City Clerk AGENDA ITEM Prepared By: DJR Reviewed By: DJR Approved By: DJR 1. Purpose: Discuss and provide direction to staff on filling the City Administrator Position for interim and long-term. 2. Background: City Administrator Dustin Rief submitted his resignation to the City Council on December 22, 2020. Rief’s last day is February 4, 2021. The City has appointed an Interim City Administrator previously, in the absence of a full time Administrato r. City Code Section 2- 102 states “t he mayor may appoint an acting administrator subject to concurrence of the council at their next regular scheduled meeting. The appointment shall state the powers and authority granted to the acting administrator.” The City has utilized a search firm, previously, to conduct the solicitation and vetting process of candidates for the City Administrator position. The typical application process can take fro m 6 months to a year before a new City Administrator is place. Ot her options may include advertising and vetting of candidates by current staff. 3. Staff Recommendation: Staff is looking for guidance on an interim appointment for the next council meeting effective February 5, 2021. Staff is also looking for guidance on beginning the process of filling the position. COUNCIL ACTION REQUESTED Guidance only Exhibit A. City Administrator job description Item No.: 3 Date: January 4, 2021 Item Description: Discuss and Guidance on Filling the City Administrator Position (Interim/Long-term) Presenter: Dustin Rief, City Adminsitrator The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: City Administrator Document Date: January 1, 2016 Department : Administration Accountable to: City Council FLSA Status: Exempt Nature of Work Appointed by the City Council to advise the Council regarding the policies, affairs, financial conditions, governmental requirements and other needs of the City. Responsible for carrying out the policies and directives of the Council, including any purcha sing functions. Administrator represents the City in agreements, responsible for supervising all employees and managing the budget. Supervision Received and Exercised Administrator supervises and directs the administrative affairs of the City, all departments and contractors. Administrator reports to the City Council. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.  Assist the Council in identifying the vision and values of Orono and persistently guide Council and staff to achieve the desired future.  Assist in developing and administering the strategic plans for the City, which include: comprehensive plan (transportation, shore-land management, parks, sanitary sewers, and general development areas and long-range capital plan).  Coordinate with other governmental agencies on str ategic needs of the City to facilitate effective project management and identify fiscal resources.  Facilitate intergovernmental cooperation with neighboring communities and other government and non-profit partners, including shared services and other cooperative ventures. The City of Orono is an Equal Opportunity Employer  Foster healthy working relationships between Council, staff, the public, and other community and consulting partners.  Conducts performance evaluations of each sergeant and other personnel directly subordinate.  Makes recommendations for hiring, promotions, transfers, demotions or specialized training.  Represents the City at public meetings or gatherings and presents a positive and professional image.  Develops long and short -range objectives consistent with the mission and goals of the organization.  Develops policies and procedures which ensure the most effective and efficient achievement of organizational objectives utilizing management information and other available resources.  Provides, and sets the example for, excellent customer service.  Develop and recommend departmental policies and procedures for effective operation of the City and ensure council actions are implemented.  Plan, coordinate and review the activities of the city including supervision of staff.  Investigate citizen complaints and respond to citizen requests and issues. Required Knowledge, Skills and Abilities Knowledge:  Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.  Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relation s and negotiation, and personnel information systems.  Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.  English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  Law and Government — Knowledge of laws, legal codes, co urt procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Skills:  Judgment and Decision Making — Consider the relative costs and benefits of potential actions to choose the most appropriate one.  Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions.  Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.  Speaking — Talk to others to convey information effectively in large and small group setting.  Coordination — Adjust actions in relation to others' actions. The City of Orono is an Equal Opportunity Employer Abilities:  Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences.  Oral Expression — Able to communicate information and ideas in speaking so others will understand.  Written Comprehension —Able to read and understand information and ideas presented in writing.  Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense.  Speech Clarity — Able to speak clearly so others can understand you. Minimum Requirements  Bachelor’s Degree in Public or Business Administration.  Five (5) to seven (7) years of experience in responsible public management position working with elected officials. Desirable Qualifications  Master’s Degree in Public or Business Administration.  Experience dealing with public operational issues including finance and human resources.  ICMA credentialed manager. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR 1. Purpose. This memo is intended to outline recommendations related to staffing the Community Development Department. 2. Building Services. On December 18th, the Building Services committee (Mayor Walsh, Council member Johnson) reviewed the three Building Service (Official/ Inspector) proposals. All three proposed fees as a percentage of permit fees, which the committee rejected. As directed by the committee, I have contacted MnSpect (the applicant the committee was most comfortable with) for an hourly rate for the requested Building Services. As of this writing, I have not received a response, other than an “out of office” reply. At the same time, the Committee directed staff to prepare job descriptions for publication for both the Building Official and Building Inspector. Once applications are received, the Committee may evaluate candidates and hire one or both positions and contract with MnSpect as appropriate. Based on 2019 fees received, hiring two positions would be less costly than the proposals. Publication of these positions requires adjustment of the Building Inspector job description. Community Development Reorg. Christine Mattson, Planning Assistant, submitted her resignation on December 21st, her last day in the office is December 31st. With her resignation, I view this as an opportunity to review the job descriptions to ensure that tasks are completed in an efficient manner. Further, through the Union negotiations, it has come to our attention that one planner would like to be considered as a senior planner. While no application or recommendation for filling that role has occurred, it seems appropriate to review that description also. To those ends, I propose changes to the Community Development Director, Senior Planner, City Planner, Planning Assistant job descriptions, shown as tracked changes in the attached documents. The changes to the job descriptions outlined above typically involves the Personnel committee. Involving the personnel committee and the building services committee introduces a quorum of the Council, potentially initiating an open meeting concern; this can be avoided with the Council action proposed: 3. Staff Recommendation. Staff recommends the Council approve the job descriptions as drafted, authorize the advertisement of the positions as proposed. COUNCIL ACTION REQUESTED Motion to: 1. Approve the revised job descriptions as drafted. 2. Authorize Staff to advertise the Building Official and Building Inspector job descriptions as drafted. 3. Authorize advertisement of the Planning Assistant as drafted. Exhibits A. Job Descriptions - Proposed Item No.: 4 Date: January 4, 2021 Item Description: Discussion and Guidance for Building and Zoning Department Presenter: Jeremy Barnhart, AICP Community Development Director CITY OF ORONO Position Title: Building Inspector Document Date: January 1, 2021 Department: Planning & Building Accountable to: Community Development Director or Building Official FLSA Status: Exempt Position SummaryNature of Work The Building Inspector provides a wide variety of inspection services that will ensure that City building and related codes, policies and ordinances are effectively administered throughout the City. Supervision Received and Exercised None Essential Duties Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. 1. Conducts inspections on permitted construction work involving building, mechanical, plumbing, in new and existing structures to assure work is performed consistent with applicable codes, ordinances and approved plans. 2. Identifies and advises permittee of specific code deficiencies, observes conditions and issues notices for correction, then observes evidence and prepares report on conditions not corrected. 2.3.Performs code enforcement duties as required. 3. Maintains record of receipt and disposition of complaints.Issues Stop orders when necessary and notifies the Building Official. 4. Interprets legal requirements and recommends compliance procedures to contractors, crafts- persons and owners. 5. Maintains effective professional working relationship with applicants, contractors and citizens. 6. Maintains daily inspection and related records in a timely and orderly fashion to expedite division record-keeping procedures. Commented [JB1]: Maplewood advertising at 32.44-41.43 per hour Formatted: Font: Bold Formatted: Font: Bold Formatted: List Paragraph, Left, No bullets or numbering, Tab stops: Not at -0.75" + -0.5" + 0" 7. Investigates miscellaneous building, mechanical and plumbing complaints. 8. Assists with coordination of inspections with other City personnel. 9. Remains familiar with new materials, equipment, methods of construction and changes in the Code. 9.10. Keeps Building Official informed as to current developments. Makes observations and recommendations when needed. 10.11. Attends plan review, pre-construction meetings and staff meetings, as directed. 11.12. Other duties as required. Required Knowledge, Skills and Abilities 1. Knowledge of the practices, procedures, equipment and materials used in municipal building inspection. 2. Thorough knowledge of the state building code and the ability to interpret this code. 3. Knowledge of soils, building construction, building design, blueprint reading, and building code. 4. Knowledge of mechanical residential construction code. 5. Knowledge of municipal planning and zoning requirements and procedures. 6.5.Ability to effectively communicate both orally and in written format with staff, general contractors, and the public. 7.6.Ability to meet physical requirements of conduction inspections. 8.7.Ability to establish and maintain effective working relations with City staff and the public. 9.8.Working familiarity with computer hardware and software related to inspections. Minimum Requirements Education and Experience 1. High school degree and combination of experience equivalent to, or graduation from, a vocational college, with emphasis on building technology, plan reading, code enforcement and office procedures. 2. State of Minnesota certification. Comprehensive knowledge of state building code and familiarity with municipal ordinances and enforcement procedures. 3. Have demonstrated ability to develop and maintain positive and effective working relationships with owners, architects, developers, contractors and the general public. 4. Able to communicate effectively orally, graphically and in writing. Formatted: List Paragraph, Left, No bullets or numbering, Tab stops: Not at -0.75" + -0.5" + 0" Building Inspector Page 3 5. Valid Minnesota Drivers License with a good driving recordPossess and maintain valid Minnesota driver’s license, or equivalent out-of-state driver’s license. Desired Qualifications Physical Demands and Working Environment See Physical and Environmental Addendum The Building Inspector operates in a varying work environment depending on circumstances and need. Work is achieved both in office and on-site. Exposure to potentially hazardous conditions may exist surrounding on-site inspections. This position performs light work consisting of exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical Demands (*essential to job) *Sight Reading blue prints and other technical data *Speech Communicating with property owners, contractors, and the public *Smelling Detecting hazardous materials, gases, chemicals or fumes *Hearing Answering inquires from property owners, contractors, and the public *Sitting At the work station, driving a motor vehicle *Standing At the service counter, and on-site performing inspection duties *Walking Inside office, and on-site at locations *Reaching Retrieving maps and blueprints, etc. *Pulling/pushing/grappling Manipulating tools and equipment *Grasping Operating equipment and writing instruments *Twisting Getting in and out of vehicles *Kneeling/crawling/squattin g Conducting inspections Building Inspector Page 4 *Bending at the waist Conducting inspections *Climbing Stairs, ladders and uneven terrain *Lifting Equipment and other tools as necessary Repetitive movements Computer keyboard The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: Senior City Planner Document Date: January 1, 2016December 22, 2020 Department: Planning & Building Accountable to: Community Development Director FLSA Status: Exempt Nature of Work Administers City zoning ordinances, land use controls and provides planning assistance to the Planning Commission and City Council. Supervision Received and Exercised The Senior Planner reports to the Community Development Director. This position is not responsible for supervising other positions, however, the Senior City Planner may guide the work of the City Planner and Planning Assistant. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.  Performs comprehensive reviews of complex variance, conditional use permit, subdivision, PUD, and other land use applications. Prepares reports and makes presentations to the Planning Commission and City Council on land use applications. Provides follow-up to applications including written and verbal communication with applicants, developers, engineers, architects, attorneys, realtors, etc. Drafts resolutions for adoption by City Council.  Assists in the implementation of the City’s conservation design requirements.  Provides information to the public on all aspects of City planning and zoning ordinances relating to residential and commercial development.  Identifies and develops amendments to the Zoning and Subdivision Codes as required, and prepares reports and drafts ordinances for adoption by the City Council. The City of Orono is an Equal Opportunity Employer  Responsible for implementation of the Comprehensive Plan and other long-range planning documents in a manner consistent with City policies.  Conducts and coordinates planning studies and projects. May be assigned to special projects in the Planning area as the need arises.  Monitors activities of state, regional and local agencies and organizations and participates when appropriate in preparation of policies which affect local decision making.  Represents City on task forces, committees, or meetings involving planning issues. Contacts may include Federal, State, regional and local agencies as well as adjacent municipalities as directed.  Researches zoning and planning issues as needed to provide information requested by the public, other agencies, City Council or City staff.  Use of Geographical Information Systems in land use and planning applications.  May be assigned code enforcement activity as necessaryManage Code enforcement program and processes  Respond to complaints related to zoning and land use code violations. . Required Knowledge, Skills and Abilities Knowledge:  English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.  Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.  Geography — Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.  Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. Skills:  Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  Reading Comprehension — Understand written sentences and paragraphs in work related documents.  Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.  Judgment and Decision Making — Consider the relative costs and benefits of potential actions to choose the most appropriate one.  Speaking — Talk to others to convey information effectively. The City of Orono is an Equal Opportunity Employer Abilities:  Oral Expression — Able to communicate information and ideas in speaking so others will understand.  Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences.  Written Comprehension — Able to read and understand information and ideas presented in writing.  Written Expression — Able to communicate information and ideas in writing so others will understand.  Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. Minimum Requirements  Bachelor’s Degree in Community Planning, Geography, Resource Management or a related field.  Three (3) to five (5) years of related experience. Desirable Qualifications  Six (6) to ten (10) years of related experience in a municipal setting.  Masters degree in Planning or related field  AICP certification Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: City Planner Document Date: January 1, 2016December 22, 2020 Department: Planning & Building Accountable to: Community Development Director FLSA Status: Exempt Nature of Work Administers City zoning ordinances, land use controls and provides planning assistance to the Planning Commission and City Council. Supervision Received and Exercised The City Planner reports to the Community Development Director. This position is not responsible for supervising other positions, however, the City Planner may guide the work of the Planning Assistant.. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.  Performs comprehensive reviews of complex variance, conditional use permit, subdivision, PUD, and other land use applications. Prepares reports and makes presentations to the Planning Commission and City Council on land use applications. Provides follow-up to applications including written and verbal communication with applicants, developers, engineers, architects, attorneys, realtors, etc. Drafts resolutions for adoption by City Council.  Assists in the implementation of the City’s conservation design requirements.  Provides information to the public on all aspects of City planning and zoning ordinances relating to residential and commercial development.  Identifies and develops amendments to the Zoning and Subdivision Codes as required, and prepares reports and drafts ordinances for adoption by the City Council. The City of Orono is an Equal Opportunity Employer  Responsible for implementation of the Comprehensive Plan and other long-range planning documents in a manner consistent with City policies.  Conducts and coordinates planning studies and projects. May be assigned to special projects in the Planning area as the need arises.  Monitors activities of state, regional and local agencies and organizations and participates when appropriate in preparation of policies which affect local decision making.  Represents City on task forces, committees, or meetings involving planning issues. Contacts may include Federal, State, regional and local agencies as well as adjacent municipalities.  Researches zoning and planning issues as needed to provide information requested by the public, other agencies, City Council or City staff.  Use of Geographical Information Systems in land use and planning applications.  Code enforcement activity as necessaryRespond to complaints related to zoning and land use code violations. Required Knowledge, Skills and Abilities Knowledge:  English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.  Geography — Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.  Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. Skills:  Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  Reading Comprehension — Understand written sentences and paragraphs in work related documents.  Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.  Judgment and Decision Making — Consider the relative costs and benefits of potential actions to choose the most appropriate one.  Speaking — Talk to others to convey information effectively. The City of Orono is an Equal Opportunity Employer Abilities:  Oral Expression — Able to communicate information and ideas in speaking so others will understand.  Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences.  Written Comprehension — Able to read and understand information and ideas presented in writing.  Written Expression — Able to communicate information and ideas in writing so others will understand.  Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. Minimum Requirements  Bachelor’s Degree in Land Use/Community Planning, Resource Management or a related field.  Two (2) years of related experience. Desirable Qualifications  Two (2) years of related experience in a municipal setting.  Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Normal, No bullets or numbering The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: Building Official Document Date: January 1, 2016 Department: Planning & Building Accountable to: Community Development Director FLSA Status: Exempt Nature of Work This Building Official position is responsible for managing all activities related to ensuring compliance with building standards. Supervision Received and Exercised Work is performed with limited guidance and direction from the Community Development Director. This position supervises the building inspection staff/contractor to achieve effective delivery of service for residential and commercial development. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.  Plan, program, direct and participate in all building service activities associated with setting and ensuring compliance with building standards.  Perform, plan, organize, direct, and review the operations and activities of building inspections.  Review building plans for conformance with the code provisions and approve plans/ specifications as necessary, perform plan checks for energy, plumbing, mechanical, accessibility, and other codes.  Enforce City zoning ordinances.  Advise homeowners, builders, architects, contractors, residents and others concerning building code provisions and construction methods including minimum standards of construction and materials.  Manage the City’s individual on-site Septic System Program.  Manage the City’s SAC program The City of Orono is an Equal Opportunity Employer  Review plans and specifications for on-site septic systems, inspect installations and keep records.  Prepare complex reports and letters.  Assist staff in resolving technical questions relating to various code requirements.  Make presentations to the City Council, commissions and other groups.  Explain city polices to the public, developers and builders.  Develop and implement goals, objectives, policies and priorities.  Establish and maintain relationships with appropriate government bodies, private firms, organizations or individuals to assist in achieving City objectives and ensuring compliance with appropriate laws and development standards.  Assist in resolving disputes between the City and contractors.  Advise the City Administrator, Community Development Director, Director of Public Works and other department heads on building services activities. Required Knowledge, Skills and Abilities To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Knowledge:  Building and Construction — Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.  English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.  Engineering and Technology — Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.  Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Skills:  Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  Reading Comprehension — Understand written sentences and paragraphs in work related documents.  Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.  Speaking — Talk to others to convey information effectively.  Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. The City of Orono is an Equal Opportunity Employer Abilities:  Inductive Reasoning — Able to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).  Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.  Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense.  Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences.  Oral Expression — Able to communicate information and ideas in speaking so others will understand. Minimum Requirements  High School Diploma or equivalent.  Possession of MN Building Official Certificate.  Seven (7) years of experience in building code administration, building inspection standards, development and plan checking.  Individual Septic Treatment System Inspector Certificate.  Valid Minnesota driver’s license. Desirable Qualifications  Bachelor’s or Associate’s Degree in a related field.  Five (5) years of experience administering and inspecting on-site individual septic treatment systems.  Three (3) years of supervisory experience. Physical Demands and Working Environment See Physical and Environmental Addendum The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: Building Official Document Date: January 1, 2016 Department: Planning & Building Accountable to: Community Development Director FLSA Status: Exempt Nature of Work This Building Official position is responsible for managing all activities related to ensuring compliance with building standards. Supervision Received and Exercised Work is performed with limited guidance and direction from the Community Development Director. This position supervises the building inspection staff/contractor to achieve effective delivery of service for residential and commercial development. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.  Plan, program, direct and participate in all building service activities associated with setting and ensuring compliance with building standards.  Perform, plan, organize, direct, and review the operations and activities of building inspections.  Review building plans for conformance with the code provisions and approve plans/ specifications as necessary, perform plan checks for energy, plumbing, mechanical, accessibility, and other codes.  Enforce City zoning ordinances.  Advise homeowners, builders, architects, contractors, residents and others concerning building code provisions and construction methods including minimum standards of construction and materials.  Manage the City’s individual on-site Septic System Program.  Manage the City’s SAC program The City of Orono is an Equal Opportunity Employer  Review plans and specifications for on-site septic systems, inspect installations and keep records.  Prepare complex reports and letters.  Assist staff in resolving technical questions relating to various code requirements.  Make presentations to the City Council, commissions and other groups.  Explain city polices to the public, developers and builders.  Develop and implement goals, objectives, policies and priorities.  Establish and maintain relationships with appropriate government bodies, private firms, organizations or individuals to assist in achieving City objectives and ensuring compliance with appropriate laws and development standards.  Assist in resolving disputes between the City and contractors.  Advise the City Administrator, Community Development Director, Director of Public Works and other department heads on building services activities. Required Knowledge, Skills and Abilities To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Knowledge:  Building and Construction — Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.  English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.  Engineering and Technology — Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.  Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Skills:  Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  Reading Comprehension — Understand written sentences and paragraphs in work related documents.  Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.  Speaking — Talk to others to convey information effectively.  Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. The City of Orono is an Equal Opportunity Employer Abilities:  Inductive Reasoning — Able to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).  Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.  Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense.  Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences.  Oral Expression — Able to communicate information and ideas in speaking so others will understand. Minimum Requirements  High School Diploma or equivalent.  Possession of MN Building Official Certificate.  Seven (7) years of experience in building code administration, building inspection standards, development and plan checking.  Individual Septic Treatment System Inspector Certificate.  Valid Minnesota driver’s license. Desirable Qualifications  Bachelor’s or Associate’s Degree in a related field.  Five (5) years of experience administering and inspecting on-site individual septic treatment systems.  Three (3) years of supervisory experience. Physical Demands and Working Environment See Physical and Environmental Addendum The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: Planning Assistant Document Date: January 1, 2016December 22, 2020 Department: Planning & Building Accountable to: Community Development Director FLSA Status: Non-exempt Nature of Work Acts as the first public contact for the Planning Department facilitates as well as provides general planning and zoning assistance to property owners, developers and contractors to facilitate for successful development projects, compatible with the City's Comprehensive Plan and in conformance with the Zoning Ordinances. Internally guides permit review processes. Supervision Received and Exercised The Planning Assistant reports to the Community Development Director and does not supervise any other position within the City. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.  Assists in providing written and verbal communication by providing general information to the public on all aspects of City planning and zoning ordinances as well as wetland and floodplain information relating to residential and commercial development.  Ensures all agenda/informational packets for the Planning Commission and land use items for the City Council are prepared for the Administration Department to copy, assemble and distribute in a timely manner.  Assists in the Manages the management of Joint Use Dock, Home Occupation, Oversize Vehicle and Marina licensing programs including but not limited to file management, reporting, mailing and receiving applications, site inspections and staff reports to the Council. The City of Orono is an Equal Opportunity Employer  Provides administrative support, including: drafting documents, informational brochures, and other correspondence and assists with site photographs and preparation of staff presentations.  Conducts research from the City’s files on properties for Planning Staff, other City Staff, real estate professionals, residents, etc. related to zoning issues.  Conducts research on land use and zoning codes using resources such as the internet as needed.  Assists in the administration of the Code Enforcement program.  Leads the internal process of digitizing of city zoning files.  Drafts and manages official Legal Notices monthly and as needed.  Maintain zoning applications, forms and related documents throughout the application process.  May review and sign permits, as authorized. Required Knowledge, Skills and Abilities Knowledge:  English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.  Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.  Geography — Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.  Design — Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models. Skills:  Reading Comprehension — Understand written sentences and paragraphs in work related documents.  Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  Speaking — Talk to others to convey information effectively.  Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.  Judgment and Decision Making — Consider the relative costs and benefits of potential actions to choose the most appropriate one.  Organizational skills. Abilities:  Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences.  Oral Expression — Able to communicate information and ideas in speaking so others Commented [JB1]: Duplicative Commented [JB2]: Planners The City of Orono is an Equal Opportunity Employer will understand.  Speech Clarity — Able to speak clearly so others can understand you.  Written Comprehension — Able to read and understand information and ideas presented in writing.  Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. Minimum Requirements  High School Diploma or equivalent.  Six (6) years of experience managing an office in a fast paced, dynamic environment. Desirable Qualifications  Six (6) years of municipal experience. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.