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01-11-2021 Council Packet
Agenda Council Meeting Monday, January 11, 2021 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Oath of Office 1. Oath of Office A. Mayor Dennis Walsh B. Council Member Richard F. Crosby II C. Council Member Victoria Seals Approval of Agenda Consent Agenda 2. City Council Meeting Minutes of December 7, 2020 3. Claims/Bills 4. Approval of Rental Licenses 5. City Administrator Job Description Revision 6. Big Island Park DEED Grant Application – Resolution 7. Resolution of Appreciation of Christine Mattson 8. Adopt State of Minnesota Joint Powers Agreements with the City of Orono on behalf of its City Attorney and Police Department 9. Approval to Accept Donation – William and Anastasia Hoeft 10. Authorization to purchase 2021 Squad Cars Public Hearing The Orono Police Department is considering the purchase of Body Worn Cameras for the police officer and is providing an opportunity for public to comment on this topic Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Presentation 11. Swearing in of Junior Cadets Planning Department Report 12. Interim Building Services 13. LA20-75 – Brian Huisman, Sale of a Portion of Land adjacent to 1121 North Arm Drive Agenda Council Meeting Monday, January 11, 2021 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us Mayor/Council Report 14. Discuss Interim City Administrator Compensation City Administrator Report 15. Update on Purchase of Property on Old Crystal Bay Road 16. Authorization to Accept Donation of – Dennis Walsh and Richard F. Crosby II City Attorney Report Adjournment Upcoming Events 2021 01-18-21 Official Holiday, City Offices Closed 01-19-21 Planning Commission Meeting, Tuesday, 6:00 p.m. (Victoria Seals) 01-25-21 Council Work Session, Monday, 5:00 p.m. 01-25-21 City Council Meeting, Monday, 6:00 p.m. 02-01-21 Park Commission Meeting, Monday, 6:00 p.m. 02-08-21 Council Work Session, Monday, 5:00 p.m. 02-08-21 City Council Meeting, Monday, 6:00 p.m. 02-15-21 Official Holiday, City Offices Closed 02-16-21 Planning Commission Meeting, Tuesday, 6:00 p.m. (Matt Johnson) 02-22-21 Council Work Session, Monday, 5:00 p.m. 02-22-21 City Council Meeting, Monday, 6:00 p.m. AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: RJO 1.Purpose. The City Council Certified the Results of the November 3, 2020 Municipal Election at their November 13, 2020 Council Meeting. The purpose of this action item is to administer the Oath of Office to the newly elected Mayor and Council Members listed below: Mayor Dennis Walsh was re-elected to the office of Mayor and will resume his duties at the Monday, January 11, 2021 Council Meeting. Council Member Richard F. Crosby II was re-elected to the office of City Council Member and will resume his duties at the Monday, January 11, 2021 Council Meeting. Council Member Victoria Seals was re-elected to the office of City Council Member and will resume her duties at the Monday, January 11, 2021 Council Meeting. 2.Staff Recommendation. Staff recommends administering the Oath of Office for the elected Mayor and Council Members. COUNCIL ACTION REQUESTED Administer the Oath of Office. Exhibit A.Oath of Office Item No.: 1 Date: January 1, 2021 Item Description: Oath of Office Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda OATH OF OFFICE w OATH State of Minnesota ss. County of Hennepin I, Dennis Walsh do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the Office of Mayor of the City of Orono in the County of Hennepin, the State of Minnesota, to the best of my judgment and ability. _________________________________________ Signature Subscribed and sworn to before me this 11th day of January 2021. _________________________________ Signature of Notary Public OATH OF OFFICE w OATH State of Minnesota ss. County of Hennepin I, Richard F. Crosby II do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the Office of City Council Member of the City of Orono in the County of Hennepin, the State of Minnesota, to the best of my judgment and ability. _________________________________________ Signature Subscribed and sworn to before me this 11th day of January 2021. _________________________________ Signature of Notary Public OATH OF OFFICE w OATH State of Minnesota ss. County of Hennepin I, Victoria Seals do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the Office of City Council Member of the City of Orono in the County of Hennepin, the State of Minnesota, to the best of my judgment and ability. _________________________________________ Signature Subscribed and sworn to before me this 11th day of January 2021. _________________________________ Signature of Notary Public MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 15 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, and Victoria Seals. Council Member Aaron Printup was not present. Representing Staff were City Attorney Shana Conklin, City Administrator Dustin Rief, Community Development Director Jeremy Barnhart, and City Planner Laura Oakden. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. TRUTH IN TAXATION PUBLIC HEARING 1. 2021 Budget Hearing Mayor Walsh opened the public hearing at 6:01 p.m. Maggie Ung, Accountant, said tonight is a very important night for the Finance Department that concludes 5-6 months of work preparing the budget. Tonight’s meeting is required by law to have a public hearing before the adoption of the budget. Mayor Walsh asked if any of the public would like to talk about the Truth in Taxation public hearing. There were no members of the public who approached the podium. Ms. Ung said the purpose of tonight’s meeting is to discuss the 2021 Budget and Tax Levy. She stated in the past people have showed up to talk about the valuation of their house that the County has assigned and she noted this is not a meeting to discuss that. There will be an open book meeting in the spring and if people have concerns regarding valuation of their properties, they will be able to discuss it with the County Assessors at that time. She explained how property taxes are calculated; the Hennepin County Assessors determine through their formulas what each property is worth and comes up with an estimated market value. Market value is then multiplied by the tax class rate which is 1% for first $500,000 of property value and 1.25% thereafter. This equals the property’s net tax capacity; Ms. Ung noted they will focus on residential as that makes up 98% of Orono’s property. Another number used to calculate property tax is the tax capacity rate, which takes the total property tax levy of the City divided by the City’s total tax capacity for 2021; this is the value put on each property by the assessors, multiplied by the property’s tax rate, and added up together. In 2021, the Council is being asked to approve $6,610,620; the City’s total tax capacity is $39,431,077, which equals 16.765% for the tax capacity rate. Mayor Walsh noted in looking at many cities, that is kind of the key number, that percentage of what they can charge; there are a lot of cities around the lake that are at 40%, 50%, 60% as they are taxing at a lot higher rate than in Orono. He stated going back to 2014, Orono is about the same number for roughly the last 7 years. Ms. Ung stated that does make her point that Orono has the fourth lowest tax capacity rate in Hennepin County. Mayor Walsh clarified that is out of 46 cities in Hennepin County. Ms. Ung then explained how property taxes are calculated: they take the property’s net tax capacity times MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 15 TRUTH IN TAXATION PUBLIC HEARING – Continued the City’s tax capacity rate to get the net City tax on the property. Onscreen, she showed an actual example of a home in Orono of which the value is $1,026,000 for 2021; using the 2021 value assigned to this property, 1% of the $500,000 of the estimated market value and then 1.25% of the remaining $526,000 of the home value is $11,575. She said they multiply that number by the City’s tax capacity rate of 16.765% and that comes out to $1,940.54, which is the City’s portion of the property tax. She showed a property tax statement onscreen and noted the City’s portion, the County’s portion, and the School’s portion, as well as other taxing districts. She stated this reflects the conservative nature that the Orono City Council has, which is to try and keep the property taxes as low as possible while still being able to fund and improve needed infrastructures and services. She showed a graphic comparing Orono’s tax capacity rate compared to neighboring and connecting cities, of which Orono was the lowest. In Hennepin County, the average tax capacity rate for cities is 38.4%. Metro-wide there is an average of 79% residential and 18% commercial; in Orono the majority is 98% residential with only 2% making up commercial. Ms. Ung moved on to the budget information and showed the tax levy they are asking the Council to approve tonight. The majority of the $6.6 million will go towards the General Fund of $4,921,140. There are two new levies to share, the building fund and parks levy; the building fund levy of $310,000 will go towards development and improvement of buildings, and the parks levy of $50,000 will go towards parks improvements and expenses. The pavement management levy is designated towards the improvement of road infrastructures. The last two levies are for outstanding bonds that they sold in the past and are now trying to pay those off. This year one bond was paid off, and they expect to see the other two drop off by 2029. Ms. Ung showed another way to look at the tax levy; as previously stated, the tax capacity is $39,431,077 and the City’s total levy is $6,610,620 and that brings them to a total tax capacity rate of 16.765% for 2021 which is .25% above last year’s rate of 16.512%. For the average homeowner, if one has a home that has a $250,000 market value and market value did not change for 2021, their City’s tax portion would be increased by $5.95. On a $2,000,000 dollar home with no change in value, their City’s tax portion would be increased by $60.09. Some homes have increases and decreases in values so looking at a 5% increase in the value of a home, a home with a value in 2020 of $250,000 now increases $28.79 for 2021; a home with a decrease in value of 5% (a $250,000 home is now valued at $237,500) the City tax portion would decrease by $16.89. Ms. Ung moved on to the budget and provided summary information. She noted the detailed budget would be made available on the website later in the week. Revenue is increasing 1.3% overall, the biggest decrease is in the intergovernmental due to the way they handle the grant money for accounting purposes. Because Orono is not the grant distributor, they will also see this decrease in the expenditure side. Taxes make up over half of the revenue, and public safety charges make up about 1/4 of the revenue budget, due to police contract with neighboring cities (Mound, Spring Park, Minnetonka Beach). This helps Orono keep property taxes down to 53%; typically, they would see the other cities’ budgets depend on the property taxes about 65-76%. She showed a graph that breaks down the revenues. She gave a year-to-date update on permit revenues, and said overall through November they are at 85.7% of the budget for 2020; building permit is about 80%; planned check site exam is at 76.4%; mechanical permit is at 163%; plumbing is at 89%. Expenditures are increasing by 1.28%, so the percentage increase on the Mayor and Council is 25.5%; this is due to the meeting minute price increase and noted that is a small amount compared to the overall budget. There is also a 54% decrease in election due to 2020 having been budgeted for the presidential election (they will see another spike in the budget line item in 2024 for this reason). She noted another way to look at the budget by use: the personal service line item has increased for Staff increases and costs of living; this is offset by eliminating the building official position. They will see an increase in professional service for the outsourcing of those duties which is the 10.5% increase in professional service. As for the decrease of other expenses, it is to offset the way they account for MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 15 TRUTH IN TAXATION PUBLIC HEARING – Continued grant disbursements. She noted another resolution being asked of the Council to approve is a balanced budget, so both revenue and expenditures equal $9,260,500. Also presented to the Council for adoption tonight is the Special Revenue Fund budget; they budget for the park and drug felony forfeiture as well as TIF, which is used for the Orono Senior Complex, which means the increase in the value is captured, collected through Orono and then they send the funds for the infrastructure of the senior building. She spoke about the enterprise fund budget, and the main revenues are the charges for service and main expenditures are operating expenses. These funds are self-sustaining with the goal of maintaining a 25% operation and 25% capital reserve if applicable. Ms. Ung showed the last slides showing the City’s overall revenue for all of the funds and the City’s overall expenditure, noting they will not add up to the same amount, but shows that they are spending money collected in the past that the City may be planning to use. Mayor Walsh asked if anyone was present for the public hearing of the annual budget. He noted they manage the budget all year long but start talking in detail and going through the budgets in June; it is a constant, ongoing process. Mayor Walsh closed the public hearing at 6:18 p.m. Johnson noted they could do all four in one motion. Johnson moved, Crosby seconded, to approve the 2021 Property Tax Levy, the 2021 General Fund Budget, the 2021 Special Revenue Fund Budget, and the 2021 Enterprise Fund Budget as submitted. VOTE: Ayes 4, Nays 0. APPROVAL OF AGENDA CONSENT AGENDA 2. SPECIAL COUNCIL MEETING MINUTES OF NOVEMBER 13, 2020 3. CITY COUNCIL MEETING MINUTES OF NOVEMBER 23, 2020 4. COUNCIL WORK SESSION MINUTES OF NOVEMBER 23, 2020 5. CLAIMS/BILLS 6. ADOPT 2021 FEE SCHEDULE 7. COST OF LIVING ADJUSTMENTS FOR NON-UNION EMPLOYEES 8. AUTHORIZATION TO DISBURSE CLAIMS 9. 2021 ANNUAL APPOINTMENTS 10. ADOPT 2021 CAPITAL IMPROVEMENT PLAN 11. NON-WAIVER OF TORT LIMITS 12. 2020 INTERFUND TRANSFERS AND LOAN PAYMENTS MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 15 CONSENT AGENDA – Continued 13. REQUEST FOR PROPOSAL (RFP) SCHEDULE 14. 2019 STREETS RECONSTRUCTION PROJECT – PAY REQUEST NO. 7 – FINAL 15. AUTHORIZATION TO ACCEPT DONATION FOR FUTURE CITY EVENT 16. AUTHORIZATION TO ACCEPT WILLIAM PERSELL RESIGNATION 17. LA20-000022 – RANDY HAAPALA, HNH HOMES O/B/O WILLIAM & KATHLEEN WANNER, 1095 FERNDALE RD WEST, VARIANCES & CUPS – RESOLUTION Crosby asked to add items 19) Recognizing Donations Received in 2020 – Resolution, 20) Big Island Park ADA Trail Project (19-033) – 2nd Toilet Change, 23) LA20-000069 – All Energy Solar o/b/o Aron and Kali Johnson (clarified to be Aron and Kali Anderson), 4760 Bayside, Variance – Resolution, 25) LA20-000070 – Boyer Building Corp., 3145 North Shore Drive, Variance – Resolution, and 26) Declaration of a Nuisance at 3895 North Shore Drive. Crosby moved to approve the Consent Agenda as amended. Johnson said regarding Item 19) Recognizing Donations Received in 2020 – Resolution, he wants to thank everyone for the donations that have given to Orono and he noticed that Richie Anderson of North Shore Marina, who donates the funds for Xerxe, the dog for the Police Department was not listed. Rief noted he believes they accepted it before the beginning of the year. Johnson asked to add Mr. Anderson to that list as a contribution to the City. Motion seconded by Johnson. VOTE: Ayes 4, Nays 0. PUBLIC COMMENTS There were no public comments. PRESENTATION 18. 2019 Comprehensive Annual Financial Report Presentation Ms. Ung noted that Bonnie Schwieger from Abdo, Eick & Meyers, LLC is here tonight to present the 2019 audit results. Ms. Schwieger, an audit manager from Abdo, Eick & Meyers, gave the results of the 2019 Financial Statement audit. She noted she is giving a presentation that is not the detailed financial statements, but if anyone has questions about those statements, they can go into them as needed. She stated they gave a clean and unmodified opinion and is consistent with what Orono has received in the past. They also do not have any findings in the report, and noted if the Council remembers, last year they received some internal control findings, and with some of the new financial policies adopted, those were taken care of so they were removed from the report. She noted it is a very clean report and they are happy to be issuing it for the City; she stated they also look at compliance with Minnesota State Statutes and there were no MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 15 PRESENTATION – Continued issues there and no compliance areas to report. Ms. Schwieger then went on to the General Fund results and showed a chart onscreen from the last five years which shows the fund balance at the end of each year compared to the next year’s budget so the City can see how much they have in reserves at the end of the year to cover the next year’s budget. She noted in 2019 Orono had about 47% to cover the 2020 budget; the City also has a policy of how much they want to cover the current year budget, and had 50% of the current year budget in their 2019 reserves. In revenues, Orono was significantly over budget due to building permits, some grants, and charges for services that were over budget. Mayor Walsh stated that is a positive problem. Ms. Schwieger answered yes; she said expenditures were very close to budget with only about a $4,000 variance there. Orono was able to transfer out a significant amount to the pavement management fund at the end of the year, about $700,000. An overview of revenues; taxes is the largest source, another category includes grants, charges for services, fines and forfeitures and miscellaneous items. She said overall, fairly consistent revenues with the past three years. Under General Fund expenditures by type, public safety is the largest program because of contracted services and there is a slight increase for some capital needs. Ms. Schwieger mentioned that other category includes culture and recreation, and economic development. Separate from the General Fund is the Special Revenue Fund (SRF), noting Orono has several SRF’s and they are all very restricted resources; the Park Fund is a significant one that changed in 2019 as there were some big park projects that took place and they saw a decrease there. Otherwise, there was fairly consistent activity in the other funds. Ms. Schwieger showed a graph onscreen that showed the debt service fund shows what the City’s principal and interest payments look like over the next 10 years until the last bond matures. In 2023, Orono will see a drop and another drop in 2026. Johnson noted that is another positive problem. Mayor Walsh said that is about a $400,000 drop. Ms. Schwieger continued on with the Capital Fund balances; pavement management and municipal state aid street have some pretty big negative balances but are not something to be too alarmed about; it is just something to plan for in the future. She believes there are some funds that will come in and clean out those negative balances along with what Orono currently has planned. She noted the rest of the funds are assigned for different capital and equipment purchases. Next is the internal service fund; the governmental funds and enterprise funds chip in for all of these different things and they are using these to save up different resources. Continuing on with the water fund, she explained the charts onscreen showing the cash flows coming in and comparing it to how much Orono can cover with their operating receipts. In 2019, Orono was able to cover both the operating payments and debt payments, which is great. In looking at the bottom chart, there was a pretty big decrease in cash, but there was about $350,000 in capital that was paid out of cash reserves and that is where they see the big decrease in cash. She stated they have a cash reserve goal of 25% of Orono’s operating costs and 25% of the capital costs to be in the cash reserves at the end of the year. Next is the sewer fund; receipts have been more than enough to cover disbursements over the past four years. Regarding the cash balances, although there was about $500,000 in the sewer fund, they were also able to meet that cash reserve goal for the fund. She showed similar charts onscreen from the storm water fund, noting for the operating receipts and disbursements, there were some one-time items in 2019 and they can see they were sufficient to cover the cash reserve goals. The recycling fund is smaller and generally not able to cover – over the last three MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 15 PRESENTATION – Continued years – the operating disbursements; however, the cash balance has not changed too much and is still able to support those operations. Regarding the cable fund, Ms. Schwieger noted Orono does not have a reserve goal and there is not a lot of activity that flows through; there were some capital purchases this year and that is where they see a decrease in cash. She then gave an overview of all of Orono’s funds, noting it is important to understand that although the City has a few bank accounts with a lot of cash held, it is broken out into these separate funds they just talked about. She showed a chart onscreen that illustrates over the past three years what of all those separate fund cash balances look like and what pieces they each hold. The next slide looked at cash balances as far as how Orono can use them. She explained some special revenue funds are restricted and they also have some restricted debt service funds; there is a portion assigned for capital and the unrestricted there is the general fund which is for operations, and they also have the enterprise fund. She clarified this gives an overview of how Orono can use their cash balances for different things. Ms. Schwieger said they take information from all of the other cities in the State of Minnesota and put them in to charts that compare how Orono is doing compared to Hennepin County, and also compared to Class 4 cities, which is based on population. The first chart illustrated their tax rate compared to Hennepin County and Class 4 cities, noting Orono is very low on that comparison. Orono’s taxes per capita, as they have a higher home value, can still be very high in comparison to those other cities. She showed a chart on debt per capita compared to those peer groups over the past four years. As seen on the debt maturity schedule, it will continue to go down until they issue more debt. Current expenditures per capita will be higher because of the City’s public safety contracts; this does not take into account the revenues that come in, but rather looks at the total public safety spending which is higher than other cities in the area because Orono serves other communities. Capital expenditures per capita were higher as well; however, Orono has more projects going on so that fluctuates quite often. She showed a chart outlining water fund debt service coverage, which focuses on how much operating receipts does the City have coming in to cover the debt payments and the higher that is the better – they want to have enough revenues to cover debt payments going out. The Council thanked Ms. Schwieger for the presentation. PUBLIC HEARING 21. LA20-000072 – 3570 Ivy Place, CUP – Permanent Dock Jeremy Barnhart said last December the Council approved a Conditional Use Permit (CUP) for a permanent dock at 3570 Ivy Place; when the Council approves a CUP, they approve a plan and if any changes to that plan are desired by the Applicant or the City it needs to go back through the CUP process. He noted there is no minor change clause in the variance process, so they are going through the public hearing process for this dock. The Applicant missed the deadline for the December Planning Commission meeting and is asking the Council to waive the Planning Commission review and have the Council hold the public hearing. Barnhart explained the code allows the Council by unanimous consent to waive the Planning Commission review and then the Council would hold the public hearing and react to the application. The Council has done this occasionally in the past (2 applications in 2018); the Applicant is seeking the Council to waive the review to allow construction in January 2021, rather than waiting until February. The Lake Minnetonka Conservation District has approved the revised dock configuration and Staff has analyzed the proposal based on the criteria for CUP and is recommending approval. There are two actions needed tonight 1) The Council waives the Planning Commission review of the public hearing, and 2) The Council opens the public hearing and reviews the proposed application. Staff recommends approval of the dock application. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 15 PUBLIC HEARING – Continued Seals moved, Johnson seconded, to waive the Planning Commission review. Ayes 4, Nays 0. Mayor Walsh opened the public hearing at 6:36 p.m. Mayor Walsh closed the public hearing at 6:36 p.m. Seals moved, Johnson seconded, to approve the Resolution LA20-000072. Ayes 4, Nays 0. PLANNING DEPARTMENT REPORT 22. LA20-000048 – Timothy Whitten o/b/o Irwin Jacobs 2018 Rev Trust, 1700 Shoreline Drive Preliminary Plat – Resolution Mayor Walsh clarified the expectation of the Council on this: they are not making a decision or having conversation around this, but rather the Applicant will give a quick update. He noted this is not a public hearing as it still needs to go back through the Planning Commission. Patrick Steinhoff of Malkerson, Gunn, and Martin, 220 South 6th Street, Minneapolis, is the Attorney for the Applicant, which is the Irwin Jacobs Trust. Mr. Steinhoff gave an update on the application based on issues from the last meeting on October 26, 2020. One issue was a suggestion that they were moving too fast, making changes on the fly in response to public comments without allowing sufficient time for the public to consider them. At the suggestion of City Staff, City Attorney, and City Planner, the Applicant has agreed to return the application to the Planning Commission for a full public hearing. Right now, they are updating all of the application materials, and once Staff has given feedback, there will be neighbor meetings, they will invite Councilmembers to view the site, basically starting the application from scratch. As to the nature of the changes to the Application; the Council may recall there was lots of discussion regarding average lakeshore setback (ALS) in past meetings. The Applicant is revising the plan to move all of the lots so they have house pads behind the existing ALS, and that required them to eliminate a lot and that will hopefully eliminate the ALS as an issue. Another change to the plans regards some objection to the road so they are redesigning the road to make the cul-de-sac shorter and if Staff identifies any other issues, the Applicant will address those as they come up and make adjustments to the plan. The plan is to give the Council an application that conforms to the ordinances and then they can make adjustments based on feedback. Mr. Steinhoff welcomed questions and noted Tim Whitten is also in attendance if there are questions. He looks forward to the public hearing on the application. Mayor Walsh noted they are not looking for questions at this point, but they do look forward to seeing the Applicant at the public hearing before the Planning Commission. Once it gets through that process, it will get back in front of the Council. He appreciates the update and where the Applicant is going with it. 24. LA20-000071 – Jacob Stickney, 15 Stubbs Bay Road/PID 3211823340006, Variances – Resolution Ms. Oakden noted the Applicant is requesting the lot area, lot width, and side yard setback variances. The Applicant is planning to construct a new home on the property which currently sits vacant; the proposed home has a similar front yard setback as the neighboring property to the north. During the Planning Commission, neighbors did attend and voiced some concern regarding the original proposed house 24. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 15 24. LA20-000071 – Jacob Stickney, 15 Stubbs Bay Road/PID 3211823340006, Variances – Resolution – Continued placement as pertained to the side yard setback. The Applicant heard those comments and has submitted an amended plan to address those neighbors’ comments. It equals out to the house shifting a few feet from what used to be a 15-foot side yard setback to the north and is now an 18-foot side yard setback to the north. The south side yard setback will be 15 feet which is more abutting the Bederwood park area. The neighbor submitted an email in support of the amended plan, saying it addressed their concerns asking for a larger side yard setback buffer between the two houses. The Planning Commission reviewed the presentation, held a public hearing, and discussed the proposed variances. Commissioners overall were supportive of a home being built on the lot, with Commissioners McCutcheon, Kirchner, and Gettman having concerns with the original proposed side yard setback. The vote was 4 to 3 to approve the application as proposed that night. Again, the Applicant has amended to address those neighbors’ comments in front of the Council today. Staff recommends approval; the Council should review or amend the proposed draft resolution. Johnson asked if this is a 5-acre zone. Ms. Oakden answered that is correct. Johnson asked if this was a 2-acre zone what would the setbacks be. Ms. Oakden said in the 5-acre zone it is 50 feet, and in a 2-acre zone, she believes it is 30 feet. They do allow smaller side yard setbacks for narrow lots, and she believes this would be considered a narrow lot for the 2-acre zone, so it would be 10% of the lot width. The side yard setback for principal interior is 30 feet, no less than 10 feet or 10% of the lot width. Ms. Oakden believes this lot is 123 feet wide, so it would have 12-foot setbacks if it was in the RR1B zoning district; however, it is in the 5-acre RR1A zoning district, so it has 50 feet and they do not allow any narrow allowances for narrower lots in that district. Seals said her only concern, as this is in her neck of the woods and she drives by it all the time, is that none of them even knew it was a lot – they just thought it was part of the other lot that exists. It is literally right next to what will be a very busy soccer field with soccer balls being kicked at their second story windows. She thinks it is really close, but the setback is the setback, and she thinks they need to be cognizant of what they are building next to and may need to have a future conversation. She thinks they have had too many conversations with people who stated “that wasn’t happening when I built [soccer games, lacrosse games, etcetera].” Seals noted it is a busy park and the goal of the City is to have the parks being used, so that would be a caution, as long as the owner of the lot is okay with that. Mayor Walsh appreciates the Applicant bringing it down and addressing the neighbors’ concerns, as he was at the Planning Commission meeting. He thinks that was valid and appreciates them doing that. Crosby asked if the neighbors are present tonight. Mr. George Stickney said they had a good talk at the Planning Commission meeting and they were okay with it. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 15 24. LA20-000071 – Jacob Stickney, 15 Stubbs Bay Road/PID 3211823340006, Variances – Resolution – Continued Mayor Walsh said the neighbor is basically 18 feet from the property line and just wanted the other house to be 18 feet, kind of equidistant. Johnson noted the other component that came up at the Planning Commission was if they decide to put a deck on, they will need to get a variance application to do it. Ms. Oakden said there is a deck contemplated as part of this plan, and noted it is right under the red line onscreen. George Stickney, 340 Peavey Road, representing the Dunn Family, who will be selling the property to the buyer building this house, said as they can see with the constraints of the lot something has to be done; every one of the lots to the north, including the Krumps who have agreed to say this is suitable, have a15.5 setback on one side and are closer than 15 feet, 27 feet on one side and their barn is 19 feet. The neighbor just above them has a 13-foot setback on one of the buildings on a 2-acre lot. There is another 2.4-acre lot which is closer to the street than this property. In looking at the exception past the property, there is a silly driveway access up off of Watertown Road, so there is another 33 feet of woods that will stay there. He mentioned at the Planning Commission meeting, if they built that driveway it would be so costly, they would never do it. He noted they would have to clear cut all the trees and go up a mountain to get to the house. He said this is a really nice plan and everyone seems to be in favor now that the Krumps are. Crosby asked what the total size of the lot is. Mr. Stickney replied it is 1.22 acres, the lot to the north is 1.22 acres, and the other two lots are 2.48 acres and they all fail and are closer to the road than this property except one of the homes. He said they kept this house 50 feet from the road and that is good; if they kick it back any further that is where the septic has to be. They are already placing the front setback beyond the line of the other properties to the north. Johnson moved, Seals seconded, to approve LA20-000071, 15 Stubbs Bay Road/PID 3211823340006, Variances – Resolution. Ayes 4, Nays 0. 27. Authorize Text Amendment Related to Special Lot Combinations Barnhart said this request is an authorization to start the review process, as over the past few weeks they have received requests for special lot combination. He noted they have done this in the past, but looking at the code to gauge whether or not it is an appropriate special lot combination, it is only referred to once in the City code and that is for the seasonal recreational zoning district (basically Big Island). Staff felt it was appropriate that the Council have some input in what is an appropriate special lot combination. Special lot combination is an agreement between the City and the property owner where they agree to consider a couple of lots as one lot for building purposes and the property owner agrees to give up certain rights for the building that does not have the principal structure. Barnhart noted they see if frequently with driveways going through one property into another to serve it or one lot houses the dock or a garage and the principal structure is on another lot. He is looking for authorization to look into it a bit more and bring back some proposals for the Council’s consideration. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 15 27. Authorize Text Amendment Related to Special Lot Combinations – Continued Johnson would like to see these types of amendments and setting up a priority on which ones they are working on and where they are at, rather than piecemealing them one at a time. This would really be Mr. Rief assigning Staff time when it makes the most amount of sense towards the projects and then he feels comfortable saying “let’s do this.” He does not know how high of a priority it is, noting Council relies on Staff to tell them they have a high priority to do something. Johnson noted they have done numerous revisions to their text amendments and would like a plan to it. Mayor Walsh said it is not a bad idea to review that again as the Council has punched a lot of things through over the past few years from the development review committee, which has slowed down, and now some of that has come up and jumped at them. Crosby asked how many they have discussed in the past year. Barnhart said they have probably looked at a dozen or so text amendments. He prioritizes those with several factors; seasonally (related to boat storage or docks, getting those done before dock season), others Attorney Mattick’s office has written already Barnhart can push through fairly quickly. Some are much more involved, such as the park dedication, which will likely take several months and is on a back burner in terms of getting some other higher priorities out. He is happy to share the list with the Council again and if they would like to do a work session they can. Mayor Walsh thinks it is a good idea to spend 15 minutes going through the list again and they can start moving things forward. He noted this one was a complicated one versus other easier ones. Johnson noted it does take Staff time and they want to make sure they are hitting all of their other everyday types of things such as complaints. Some of these things are reserved to fine tuning when other priorities are met. Mayor Walsh said sometimes they do not know what they do not know and applications come up and they ask why they have a certain code and must address it. He remembers the Council told Barnhart when these types of things come up, to let them know and Mayor Walsh appreciates him doing that as they are trying to do best practices all the time and fix things as they go. He noted sometimes thing pop up through no fault of Barnhart’s own. Johnson said another thing that is relevant is Staff looking at these and saying this will be very involved or it will be a quick one. He noted that should all be on the list for when the Council is in the prioritizing process. Mayor Walsh would like to add how important is it, considering how many of these things they see, noting some get complicated. He would rather have all those items come to the Council and they can make the decision on a case-by-case basis. He does not want to put Staff in harm’s way and would rather the Council have those problems and make the decisions than put those burdens on the Staff. He noted the Council wants to make it as easy as possible for the public to get things done, so they must balance the two. Johnson said this one would be interesting because it becomes a question of “undoing it” once they decide to do it. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 15 27. Authorize Text Amendment Related to Special Lot Combinations – Continued Mayor Walsh noted they would just table the issue at this point. MAYOR/COUNCIL REPORT Seals had nothing to report. Johnson had nothing to report. Crosby asked to shout out on December 7, 2020 to Pearl Harbor Day, to think about their Veterans and a moment in history that many Americans will never forget. He will never forget it, as their Veterans’ sacrifices need to be recognized as often as possible. Mayor Walsh told everyone Merry Christmas, Happy Hanukkah, have great Holidays and a safe New Year. There is rain and slush coming so he reminded everyone to drive slowly. A member of the public spoke up and asked about 3895 North Shore Drive. Mayor Walsh clarified they had passed that at the very beginning of the meeting. The member of the public asked if they could explain an overview of what the City Attorney does regarding a nuisance. Rief said he can explain and noted typically Orono handles nuisances by going through the prosecution side for criminal-type offenses. They were advised by the City prosecuting Attorney that he does not have enough teeth in the way he was going to do it, and to be successful at accomplishing the goals of getting compliance on this property, they came back to the City Council to go through the civil route and go through civil litigation process. That is how they are trying to handle mitigating the issues at the property. The member of the public asked if it just to get them to clean up the property. Rief answered yes, to get everything back into compliance. Mayor Walsh said part of the problem was the house went into foreclosure, was owned by a bank, and to sue a bank criminally there is no one to show up for that, so they could not really do that. He noted the City lost their leverage because of that whole process so had to move it over. Mayor Walsh said they took the best route they could to get it to work and get it cleaned up. The member of the public asked if there is anything else, they can produce to get the Attorneys that are litigating this. Rief said not unless there are new offenses that are showing up. The member of the public asked about the burning of garbage that has been going on in the middle of the night for the last 10 days, noting there is all kind of night-time activity. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 15 MAYOR/COUNCIL REPORT – Continued Crosby stated if there are illegal burns, they can call 911. The member of the public said it is at 4:30 a.m. Mayor Walsh said that is about all they can do – call 911 to get the police to file a report and then they have documentation. The member of the public said the officer could see they were burning garbage and the stench was irrefutable, but because there was no flame the police could not tell them it was a violation. Crosby asked if the fire department showed up. The member of the public replied no, it was two Orono officers. Crosby said if the fire department does come, the Chief can issue a summons on an illegal burn. The member of the public said they should basically call 911. Mayor Walsh and Crosby answered yes. Mayor Walsh said the sad part is that they cannot control bad behavior; all they can do is work with the legal system as much as they can. That is what the Council did tonight to get to the next step – to bring it through as much as possible for these members of the public. Johnson said it is not a fast process. Shanna Conklin, one of the City Attorneys, said she is not one of the Attorneys who is normally at these meetings and does not have as much familiarity with that particular situation. She would let the members of the public know that it is important to document anything they are seeing, even if it is in a notebook or photos and then provide any of that to the City so they can take action appropriately as they pursue the matter further. Johnson asked if the members of the public have used the City’s online complaint system. The members of the public replied that Barnhart knew who she was and she thought it was an anonymous website. Rief clarified that Barnhart does know who they are as he is in charge of the system, but nobody outside of the system – so Staff would know who they are so they can communicate with the complainant specifically – and if they emailed one of the Councilmembers directly. In a complaint situation, the complainant is not public information, so they do protect that information from the outside. The member of the public asked if there is a portion of the litigation where someone can physically go into the house and see how nasty it is. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 15 MAYOR/COUNCIL REPORT – Continued Attorney Conklin said any time one is entering an abode, home, or property, they would need judicial approval to do that. That could be through a search warrant, or sometimes are administratively issued by a judge, other times it is part of the litigation. It is always dependent upon whether or not the judge finds there is sufficient evidence showing there are substantial issues within the property. This would be a determination as the proceedings move along. The member of the public said 5-6 years ago a young couple rented that property and they were sick all the time and could not figure it out. That couple pinpointed it to all of the black mold in there. It has been an ongoing problem. Johnson said the reason he asked about the online complaint system is because that keeps a record. Rather than a member of the public keeping a notebook, if they put a complaint in the system, the City keeps track of those complaints. If this litigation continues or needs more current data, they can go into the system to access that rather than relying on the public. It is a way to keep track of all of the complaints. Crosby asked if the house has been under foreclosure. The member of the public answered yes. The property owner told her husband that the bank does not want the property, he will let it go that way, as he owes them twice what he paid for it due to the equity that he took. Crosby said they would figure the bank would want to get their money back and foreclose. Johnson said they are doing a lot of figuring. Mayor Walsh noted they have not seen this house, either. Crosby said basically it looks like someone is buying a lot; it is not a house. H stated it is not big enough to build another home on. The member of the public answered because the house was built in the 1930’s is maybe 6 feet from the lot line. Johnson said it is an unfortunate situation for the members of the public present. He suggested they keep logging the complaints and perhaps it will help them get to the end of this. Mayor Walsh said they have authorized it to go to the City Attorney so they will probably be in touch. The members of the public thanked the Council. Mayor Walsh said the next meeting is January 11, 2021. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 15 CITY ADMINISTRATOR REPORT Rief said Mayor Walsh stole his Merry Christmas and Happy New Year. He said there will be an internal workday on December 16, 2020, which he sent out in a Friday memo as they have done in the last 3 years. It gives an opportunity to catch up on filing and shredding and all of the things that get put off and prioritized to when they have time. He noted they do not have meetings for 5 weeks and this gives an opportunity. Johnson said regarding the Friday updates, he does not need to see the same things every week. At least for him, it is good to see what is different. The idea behind it was not for Staff to tell the Council what they do all week, as there are things they do every week. Rather, include some of the things that are atypical. Rief explained what he was trying to do is show what was swallowing the majority of Staff’s time. If they did not get to something else; elections, for example, swallows three Staff members for 30+ hours a week each and that is where he was coming from on that side of things. Johnson said they have a sense of what the everyday is and asked to help Council understand what is new, or spending more time than a typical week. Crosby feels for these people because it is tough when neighbors do not have the same pride in ownership. Mayor Walsh noted it is bank owned with renters. Crosby said it is still good to have pride in yourself and your home even if you are renting. Seals said especially when one is causing damage to the neighbor’s house - that is a whole other level. The Council continued on and Johnson noted Mound is on board with the trail, and Spring Park. Rief said he has heard some cursory commitments but not a full commitment and they have not asked Orono to plow it. Crosby noted a text he received saying that “Minnetrista is looking at raising Council and Mayor’s pay; they show Orono’s pay has not changed since 1997 and he is not sure if that is historically correct, but he is wondering if Orono is considering raising official’s salaries or not. He is of the opinion that serving is a public service and something to supplement income but is curious about what if anything Orono is planning to do in that regard.” Crosby responded they will not vote for a raise in pay as people struggle under tyrant lockdowns and it will not happen. Mayor Walsh said when he was on the Council and it came up, everybody thought it was a good idea until they looked at him and he said he was vastly overpaid. Then they said they would move on. Seals said there is the way to their heart: a philly cheesesteak every once in a while from Jersey Mikes. Crosby said when they serve the people, they serve the people. When folks are struggling and there are a lot of people struggling right now, whether their businesses are closed, or they are not able to work to full MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 7, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 15 CITY ADMINISTRATOR REPORT – Continued capacity, one certainly does not take a raise. He said to any other cities considering this right now: shame on you. Don’t do it. CITY ATTORNEY REPORT Attorney Conklin thanked the Council, and stated she appreciates the Council letting her stand in for Attorney Mattick tonight. She will follow up with him with regard to the feedback on the public nuisance situation. The difficulty with the pandemic is that the court cases have become backlogged and it is very difficult to try to push them forward, but they are still doing what they can to have them via Zoom if possible, or in-person whenever that is necessary. She said Merry Christmas and Happy Holidays. ADJOURNMENT Walsh moved, Seals seconded, to adjourn the meeting at 7:20 p.m. VOTE: Ayes 4, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: MLU Reviewed By: MLU Approved By:RJO 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 115443 to 115652, totaling $1,207,216.08. 3. Noteworthy Payments. Vendor Amount Description of Payment #115477 Hennepin County $100,000.00 Payment for assessing services for 2nd half of 2020. #115591 Blackstone Contractors $140,279.00 Third payment for Big Island project; 77.7% completed. #115624 Modern Power Solutions $68,718.00 Purchase of a new generator for city buildings. #115630 Online Solutions $27,000.00 Renewal of CitizenServe licensing for 2021. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 3 Date: January 11, 2021 Item Description: Claims/Bills Presenter: Maggie Ung Accountant Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount WILLIAMS TOWING 12/16/2020 115348 152797 101-42110-436 IMPOUND-DWI CALL #03484 Police Department 155.00- WILLIAMS TOWING 12/16/2020 115348 154304 101-42110-436 TOW FEES/INVESTIGATION CASE #OR20008801 Police Department 155.00- Total 115348:310.00- David Weekley Homes 12/11/2020 115442 12082020 101-22205 ESCROW REFUND RPS19-000165 480 SANDHILL 10,000.00 David Weekley Homes 12/11/2020 115442 12082020 101-22205 ESCROW REFUND RPS19-000165 480 SANDHILL 10,000.00- Total 115442:.00 DENALI CUSTOM HOMES 12/11/2020 115443 12082020 101-22205 ESCROW REFUND LA19-000096 1398 REST POI 9,000.00 DENALI CUSTOM HOMES 12/11/2020 115443 12082020 101-39615 ESCROW REFUND LA19-000096 1398 REST POI 21.00- DENALI CUSTOM HOMES 12/11/2020 115443 12082020 101-22205 ESCROW REFUND RPS19-000154 1398 REST PO 1,000.00 DENALI CUSTOM HOMES 12/11/2020 115443 12082020 101-39615 ESCROW REFUND RPS19-000154 1398 REST PO 30.00- Total 115443:9,949.00 PETERS, BARRY 12/11/2020 115444 12082020 101-22205 ESCROW REFUND RAS19-000006 100 CREEK RI 1,000.00 PETERS, BARRY 12/11/2020 115444 12082020 101-39615 ESCROW REFUND RAS19-000006 100 CREEK RI 30.00- Total 115444:970.00 Precision Decks 12/11/2020 115445 120820 101-22205 ESCROW REFUND RAS20-000076 2330 GLENDA 1,000.00 Total 115445:1,000.00 ROB HOWELLS 12/11/2020 115446 120720 614-49840-319 4TH QTR 2020 VIDEO STREAMING Cable Franchise 770.00 Total 115446:770.00 SUNRAM CONSTRUCTION INC.12/11/2020 115447 102120 225-20600 BEDERWOOD PARK IMP RFP 5 19-032 5,199.36 SUNRAM CONSTRUCTION INC.12/11/2020 115447 102120 225-16500 BEDERWOOD PARK IMP RFP 5 19-032 1,232.83 Total 115447:6,432.19 SWANSON HOMES 12/11/2020 115448 12082020 101-22205 ESCROW REFUND LA18-000075 3017 NORTH SH 700.00 SWANSON HOMES 12/11/2020 115448 12082020 101-22205 ESCROW REFUND 2017-00602 3017 NORTH SH 7,500.00 SWANSON HOMES 12/11/2020 115448 12082020 101-39615 ESCROW REFUND LA18-000075 & 2017-00602 30 171.00- City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115448:8,029.00 Terry & Lynda Sandvold 12/11/2020 115449 12092020 101-22205 ESCROW REFUND 2017-01591 1140 WYNDMERE 10,000.00 Total 115449:10,000.00 WENDY DANKEY 12/11/2020 115450 12082020 101-22205 ESCROW REFUND RAS20-000052 2599 CASCO 1,000.00 Total 115450:1,000.00 Westar Homes 12/11/2020 115451 12092020 101-22205 ESCROW REFUND RPS18-000078 4035 DAHL R 10,000.00 Total 115451:10,000.00 YARDSCAPES INC 12/11/2020 115452 12082020 101-22205 ESCROW REFUND Z20-000038 3295 CARMAN R 1,000.00 Total 115452:1,000.00 PAYCHEX 12/18/2020 115453 931306 710-49970-416 KIOSKS X3 75.00 Total 115453:75.00 Advance Auto Parts 12/18/2020 115454 374671 701-49800-212 OIL OBSORBANT - UNIT 450 54.35 Total 115454:54.35 AFFORDABLE EGRESS WINDO 12/18/2020 115455 12092020 101-22205 ESCROW REFUND RPS20-000127 2555 COUNTR 1,000.00 Total 115455:1,000.00 ANNE HENTGES 12/18/2020 115456 121120 101-41500-331 MILEAGE 12/11/20 Finance Department 6.33 Total 115456:6.33 Aspen Mills 12/18/2020 115457 250732 101-42110-226 UNIFORMS - FOURNIER Police Department 125.90 Total 115457:125.90 Awards by Cindy LLC 12/18/2020 115458 5024 101-42400-221 NAME PLATE PARKS COMMISSION Building & Zoning 15.24 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115458:15.24 BARNUM GATE SERVICES INC 12/18/2020 115459 28633 101-42110-404 PD GATE REPAIR Police Department 258.00 Total 115459:258.00 BIFFS INC 12/18/2020 115460 W791144 101-45200-415 ORONO GOLF COURSE Parks 27.66 BIFFS INC 12/18/2020 115460 W791145 101-45200-415 LURTON PARK Parks 66.50 BIFFS INC 12/18/2020 115460 W791146 101-45220-415 BRUSH SITE Brush Site 7.13 Total 115460:101.29 BLUE, JAMES 12/18/2020 115461 120820 101-22205 ESCROW REFUND 2017-00602 3017 NORTH SH 2,500.00 Total 115461:2,500.00 BOLTON & MENK INC.12/18/2020 115462 0260926 435-48972-304 2019 STREET IMPROVEMENTS 19-001 1,170.50 BOLTON & MENK INC.12/18/2020 115462 0260932 101-43280-304 LA19-000022 WILLOW BAY SANCTUARY Special Services 784.00 BOLTON & MENK INC.12/18/2020 115462 0260933 101-43280-304 LA18-000072 2709 WALTERS PORT LANE Special Services 345.00 BOLTON & MENK INC.12/18/2020 115462 0260935 101-43280-304 PENCE LANE Special Services 255.00 BOLTON & MENK INC.12/18/2020 115462 0260938 101-43280-304 LA16-3868 SHADYWOOD VILLA Special Services 132.00 BOLTON & MENK INC.12/18/2020 115462 0260939 602-49450-305 GIS MAINTENANCE SEWER Sewer 115.00 BOLTON & MENK INC.12/18/2020 115462 0260939 101-43170-305 GIS MAINTENANCE GENERAL Engineering 345.00 BOLTON & MENK INC.12/18/2020 115462 0260941 101-43170-304 MISC ENGINEERING Engineering 3,595.00 BOLTON & MENK INC.12/18/2020 115462 0260943 602-16500 2020 SEWER IMPROVEMENTS 20-014 4,777.00 BOLTON & MENK INC.12/18/2020 115462 0260945 435-48973-304 2020 STREETS IMPROVEMENTS 20-001 2020 Street Improvements 156.00 BOLTON & MENK INC.12/18/2020 115462 0260949 651-16500 21-026 2021 DRAINING IMPROVEMENTS 5,682.00 BOLTON & MENK INC.12/18/2020 115462 0260950 435-48974-304 2021 STREETS IMPROVEMENTS 21-001 28,235.00 BOLTON & MENK INC.12/18/2020 115462 0260952 225-45200-304 EAST LONG LAKE TRAIL 20-029 3,161.00 Total 115462:48,752.50 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 101-41600-307 GENERAL LEGAL REVIEW - 11/20 Law/Legal Services 1,213.30 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 101-41600-307 CBA MATTERS 11/20 Law/Legal Services 891.00 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 101-41600-307 DATA PRACTICES 11/20 Law/Legal Services 99.00 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 101-41600-307 2ND AMENDMENT Law/Legal Services 379.50 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 101-41600-307 JOHNSON/FELDSHONS MATTER - 11/20 Law/Legal Services 45.00 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 651-49910-307 DRAINAGE EMAIL Storm Water 66.00 CAMPBELL KNUTSON 12/18/2020 115463 0000G-181 101-41600-307 COVID 19 - TREE LIGHTING Law/Legal Services 379.50 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CAMPBELL KNUTSON 12/18/2020 115463 0004G-169 101-42110-307 POLICE MATTERS 11/20 Police Department 231.00 CAMPBELL KNUTSON 12/18/2020 115463 0115G-124 101-41600-308 CODE ENFORCEMENT 11/20 Law/Legal Services 231.00 CAMPBELL KNUTSON 12/18/2020 115463 0201G-103 101-41600-307 MISC RECORDINGS 11/20 Law/Legal Services 737.20 CAMPBELL KNUTSON 12/18/2020 115463 0670G-8 101-43280-307 LA20-000012 LAKEVIEW Special Services 116.25 CAMPBELL KNUTSON 12/18/2020 115463 0696G-3 101-41600-307 LAFAYETTE ROAD - CONSTRUCTION MATTER Law/Legal Services 28.30 CAMPBELL KNUTSON 12/18/2020 115463 0702G-1 101-41600-307 VERIZON LEASE AGREEMENT Law/Legal Services 957.00 CAMPBELL KNUTSON 12/18/2020 115463 0703G-1 101-43280-307 LA20-000051 4465 NORTH SHORE DR Special Services 82.50 CAMPBELL KNUTSON 12/18/2020 115463 0704G-1 101-43280-307 LA20-000059 1775 FOX STREET Special Services 82.50 CAMPBELL KNUTSON 12/18/2020 115463 0705G-1 101-43280-307 LA20-000022 1095 FERNDALE RD W Special Services 110.00 CAMPBELL KNUTSON 12/18/2020 115463 0706G-1 101-43280-307 LA20-000064 320 WOODHILL RD Special Services 82.50 CAMPBELL KNUTSON 12/18/2020 115463 0707G-1 101-43280-307 LA20-000065 140 KINTYRE LANE Special Services 82.50 CAMPBELL KNUTSON 12/18/2020 115463 0708G-1 101-43280-307 LA20-000066 1101 NORTH ARM DR Special Services 82.50 CAMPBELL KNUTSON 12/18/2020 115463 0709G-1 101-43280-307 LA20-000067 1265 SHORELINE DR Special Services 82.50 CAMPBELL KNUTSON 12/18/2020 115463 0800G-64 101-42400-307 STAFF MEETINGS 11/20 Building & Zoning 181.50 CAMPBELL KNUTSON 12/18/2020 115463 0801G-64 101-41600-307 COUNCIL MEETINGS 11/20 Law/Legal Services 1,105.50 CAMPBELL KNUTSON 12/18/2020 115463 0802G-64 101-42400-307 B&Z ASSISTANCE 11/20 Building & Zoning 1,006.50 CAMPBELL KNUTSON 12/18/2020 115463 0803G-55 101-41600-307 ORDINANCES 11/20 Law/Legal Services 1,303.50 Total 115463:9,576.05 CARDMEMBER SERVICE 12/18/2020 115464 070320 101-39640 2020 IACP CONFERENCE REFUND 1,359.78- CARDMEMBER SERVICE 12/18/2020 115464 100120-2 101-42110-402 CAR WASH #261 Police Department 30.00 CARDMEMBER SERVICE 12/18/2020 115464 102820-3 602-49450-227 SEWER TELEVISING MEMORY STICKS Sewer 303.74 CARDMEMBER SERVICE 12/18/2020 115464 110620-2 101-43290-489 HOLIDAY TREE LIGHTING Special Projects-Contingencies 265.78 CARDMEMBER SERVICE 12/18/2020 115464 120320 101-42110-402 CAR WASH #261 Police Department 15.00 CARDMEMBER SERVICE 12/18/2020 115464 120720 101-45200-225 BIG ISLAND CAMERAS Parks 203.80 CARDMEMBER SERVICE 12/18/2020 115464 120820 101-41110-437 BREECHING TOOL Mayor & Council 382.98 CARDMEMBER SERVICE 12/18/2020 115464 121020 601-49400-322 ENVELOPES - UB Water 209.75 CARDMEMBER SERVICE 12/18/2020 115464 121020 602-49450-201 ENVELOPES - UB Sewer 209.75 CARDMEMBER SERVICE 12/18/2020 115464 121020-1 601-49400-405 ROW PERMIT FOR WATERMAIN REPAIR Water 330.00 CARDMEMBER SERVICE 12/18/2020 115464 121020-2 101-45210-223 TEE BOX SIGN Golf Course 51.56 CARDMEMBER SERVICE 12/18/2020 115464 121120 101-42110-402 OIL CHANGE #261 Police Department 94.13 CARDMEMBER SERVICE 12/18/2020 115464 121420 101-41300-489 STAFF HOLIDAY EVENT Administration 1,075.30 CARDMEMBER SERVICE 12/18/2020 115464 121520 602-49450-227 SEWER SUPPLIES Sewer 243.87 CARDMEMBER SERVICE 12/18/2020 115464 121620 101-42110-439 STAFF LUNCH Police Department 79.78 Total 115464:2,135.66 CENTURY LINK 12/18/2020 115465 120420 601-49400-321 WATER PLANT PHONE/INTERNET 11/4/2020-1/3/Water 249.58 CENTURY LINK 12/21/2020 115465 120420 601-49400-321 WATER PLANT PHONE/INTERNET 11/4/2020-1/3/Water 249.58- City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CENTURY LINK 12/18/2020 115465 180603993 614-49840-329 INTERNET 11/08/20-12/07/20 Cable Franchise 1,056.44 CENTURY LINK 12/21/2020 115465 180603993 614-49840-329 INTERNET 11/08/20-12/07/20 Cable Franchise 1,056.44- Total 115465:.00 CHAD STENSRUD 12/18/2020 115466 112920 101-42110-226 INV CLOTHING Police Department 61.66 Total 115466:61.66 CHRIST'S FAMILY CHURCH 12/18/2020 115467 120920 101-22205 ESCROW REFUND LA20-000036 560 BIG ISLAND 700.00 Total 115467:700.00 Corporate 4 Insurance Agency Inc 12/18/2020 115468 1376423 703-49960-370 CMC POLICY100289 2021 INSURANCE AGENT F 8,000.00 Total 115468:8,000.00 David Weekley Homes 12/18/2020 115469 12082020 101-22205 ESCROW REFUND RPS19-000165 480 SANDHILL 10,000.00 David Weekley Homes 12/18/2020 115469 12082020-1 101-22205 ESCROW REFUND RPS20-000053 2840 GOLDEN 10,000.00 David Weekley Homes 12/18/2020 115469 12082020-2 101-22205 ESCROW REFUND RPS20-000052 2830 GOLDEN 1,000.00 David Weekley Homes 12/18/2020 115469 12082020-3 101-22205 ESCROW REFUND RPS19-000136 2890 WOOD D 1,000.00 David Weekley Homes 12/18/2020 115469 12082020-3 101-39615 ESCROW REFUND RPS19-000136 2890 WOOD D 30.00- David Weekley Homes 12/18/2020 115469 12082020-4 101-22205 ESCROW REFUND RPS19-000093 510 SANDHILL 1,000.00 David Weekley Homes 12/18/2020 115469 12082020-4 101-39615 ESCROW REFUND RPS19-000093 510 SANDHILL 30.00- David Weekley Homes 12/18/2020 115469 12082020-5 101-22205 ESCROW REFUND RPS19-000080 2841 GOLDEN 10,000.00 David Weekley Homes 12/18/2020 115469 12082020-5 101-39615 ESCROW REFUND RPS19-000080 2841 GOLDEN 30.00- David Weekley Homes 12/18/2020 115469 12082020-6 101-22205 ESCROW REFUND 2017-00962 540 SANDHILL D 2,500.00 David Weekley Homes 12/18/2020 115469 12082020-7(101-22205 ESCROW REFUND 2017-01218 2870 GOLDENRO 7,500.00 David Weekley Homes 12/18/2020 115469 12082020-7(101-39615 ESCROW REFUND 2017-01218 2870 GOLDENRO 225.00- David Weekley Homes 12/18/2020 115469 12082020-8 101-22205 ESCROW REFUND RPS20-000054 475 SANDHILL 1,000.00 David Weekley Homes 12/18/2020 115469 12082020-9 101-22205 ESCROW REFUND RPS19-000166 2884 WOOD D 1,000.00 Total 115469:44,685.00 DEPT OF PUBLIC SAFETY 12/18/2020 115470 123120 101-45210-441 2021 LIQUOR LICENSE Golf Course 20.00 Total 115470:20.00 EARL F ANDERSON & ASSOC 12/18/2020 115471 0125217-IN 101-45200-223 SUMMIT CANOE SIGN Parks 146.80 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115471:146.80 ECM PUBLISHERS INC 12/18/2020 115472 807588 101-41300-340 ORDINANCE 250 Administration 53.64 ECM PUBLISHERS INC 12/31/2020 115472 807588 101-41300-340 ORDINANCE 250 Administration 53.64- Total 115472:.00 EMBEDDED SYSTEMS INC.12/18/2020 115473 344140 101-42110-403 SIREN MAINT 01/01/21 - 6/30/20 Police Department 1,107.00 Total 115473:1,107.00 GENUINE PARTS COMPANY/NA 12/18/2020 115474 491762 101-42110-402 SQUAD MAINTENANCE - HEADLIGHTS Police Department 25.87 GENUINE PARTS COMPANY/NA 12/18/2020 115474 491799 701-49800-221 FUSE 6.39 GENUINE PARTS COMPANY/NA 12/18/2020 115474 492227 101-42110-402 SQUAD MAINTENANCE Police Department 39.98 GENUINE PARTS COMPANY/NA 12/18/2020 115474 Credit Memo 101-39640 REFUND FOR SQUAD SUPPLIES PURCHASED 65.85- Total 115474:6.39 GOPHER ACE 12/18/2020 115475 4300/1 101-42110-401 MINI LED LIGHTS Police Department 14.99 GOPHER ACE 12/18/2020 115475 4310/1 101-43000-489 PLASTIC TABLE Public Works Department 39.99 GOPHER ACE 12/18/2020 115475 4311/1 101-42110-403 BATTERIES Police Department 7.99 GOPHER ACE 12/18/2020 115475 4315/1 101-42110-402 SQUAD PLUG-INS Police Department 29.98 GOPHER ACE 12/18/2020 115475 4340/1 101-42110-402 SQUAD PLUG-IN Police Department 29.98 GOPHER ACE 12/18/2020 115475 4390/1 101-43000-489 PLASTIC TABLES Public Works Department 179.97 GOPHER ACE 12/18/2020 115475 4413/1 101-43000-489 CREDIT Public Works Department 179.97- GOPHER ACE 12/18/2020 115475 4414/1 101-43000-489 PLASTIC TABLES Public Works Department 119.97 GOPHER ACE 12/18/2020 115475 4458/1 101-42110-240 MINOR EQUIPMENT Police Department 45.97 GOPHER ACE 12/18/2020 115475 4461/1 101-42110-240 MISC SUPPLIES Police Department 13.56 Total 115475:302.43 GRAINGER INC 12/18/2020 115476 9733207873 101-43000-226 CHAINSAW HELMET Public Works Department 61.82 GRAINGER INC 12/18/2020 115476 9734992572 101-45200-223 CHAINSAW HELMET Parks 61.82- GRAINGER INC 12/18/2020 115476 9736077786 601-49400-227 SOLENOID REPAIR TASK # 50514 Water 171.79 Total 115476:171.79 Hennepin County Accounts Recei 12/18/2020 115477 1000152386 101-41550-302 2ND HALF 2020 ASSESSING SERVICES Assessing 100,000.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115477:100,000.00 HENNEPIN COUNTY INFOR TE 12/18/2020 115478 1000156163 101-43000-414 PW RADIOS 11/20 Public Works Department 206.91 Total 115478:206.91 HILLESHEIM, MIKE 12/18/2020 115479 120820 101-22205 ESCROW REFUND D20-000029 4079 HIGHWOO 1,000.00 Total 115479:1,000.00 ICMA RETIREMENT TRUST 45 12/18/2020 115480 12172020 101-21705 457 - 12/17/2020 1,691.00 Total 115480:1,691.00 International Union Local #49 12/18/2020 115481 12172020 101-21707 LOCAL 49 DUES - 12/2020 315.00 Total 115481:315.00 Int'l Institute of Municipal Clerks 12/18/2020 115482 111220 101-41300-433 TRAINING MEMBERSHIPS Administration 170.00 Total 115482:170.00 KUSSKE CONSTRUCTION 12/18/2020 115483 121420 651-20600 2019 DRAINAGE IMPROVEMENTS 19-029 4,645.75 Total 115483:4,645.75 LAKE MINNETONKA ERU 12/18/2020 115484 120920 101-42110-437 2021 MEMBERSHIP (5 OFFICERS)Police Department 4,250.00 Total 115484:4,250.00 LAW ENFORCEMENT LABOR S 12/18/2020 115485 12172020 101-21707 LELS DUES - LOCAL 40 12/2020 310.00 LAW ENFORCEMENT LABOR S 12/18/2020 115485 12172020 101-21707 LELS DUES - LOCAL 168 12/2020 1,303.44 Total 115485:1,613.44 LOGIS 12/18/2020 115486 48244 710-49970-221 SERVER RACK 579.04 LOGIS 12/18/2020 115486 48244 710-49970-221 ENTRUST TOKEN 15.00 LOGIS 12/18/2020 115486 48244 710-49970-221 CITY HALL SWITCH 3,415.00 LOGIS 12/18/2020 115486 48244 710-49970-221 CITY HALL SWITCH CABLES 39.84 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LOGIS 12/18/2020 115486 49566 710-49970-311 HOSTED SERVERS 12/20 1,093.00 LOGIS 12/18/2020 115486 49566 101-42110-310 POLICE RECORDS 12/20 Police Department 7,305.00 LOGIS 12/18/2020 115486 49566 710-49970-329 INTERNET 12/20 509.00 LOGIS 12/18/2020 115486 49566 710-49970-311 HOSTED COMPLIANCE ARCHIVE 12/20 501.00 LOGIS 12/18/2020 115486 49566 710-49970-329 BACKUPS 12/20 804.00 LOGIS 12/18/2020 115486 49631 710-49970-401 FIREWALL SECURITY - 10/20 93.75 LOGIS 12/18/2020 115486 49649 710-49970-221 ENTRUST TOKEN - A. JOHNSON 15.00 LOGIS 12/18/2020 115486 49649 710-49970-416 ADOBE LICENSING 1,273.76 Total 115486:15,643.39 MANSFIELD OIL COMPANY 12/18/2020 115487 22087494 701-49800-212 DIESEL FUEL 18.80 MANSFIELD OIL COMPANY 12/18/2020 115487 22087495 101-42110-212 UNLEADED FUEL Police Department 2,462.34 Total 115487:2,481.14 MCB BANK - HSA 12/18/2020 115488 12172020 101-21717 HSA 12/17/20 233.34 Total 115488:233.34 MINNESOTA EQUIPMENT 12/18/2020 115489 P36726 101-43000-226 PPE R. MIELKE Public Works Department 23.00 Total 115489:23.00 MINNESOTA EQUIPMENT 12/18/2020 115490 113020 101-45210-221 LATE FEES Golf Course 9.01 MINNESOTA EQUIPMENT 12/18/2020 115490 P37175 701-49800-221 BATTERY TERMINALS - 432 GRADER 8.00 Total 115490:17.01 MINT ROOFING 12/18/2020 115491 1268333 101-41900-404 CITY HALL ROOF REPAIR Central Services 1,226.00 Total 115491:1,226.00 MN STATE RETIREMENT-HCSP-12/18/2020 115492 12172020 101-21718 PEHSCP - 12/17/20 2,132.03 Total 115492:2,132.03 Modern Power Solutions LLC 12/18/2020 115493 0563 602-49450-406 GENERATOR REPAIR - LS 26 Sewer 533.60 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115493:533.60 Morrie's Auto Body & Glass 12/18/2020 115494 BSCB915772 101-42110-402 REMOVE DECALS #245 Police Department 201.00 Morrie's Auto Body & Glass 12/31/2020 115494 BSCB915772 101-42110-402 REMOVE DECALS #245 Police Department 201.00- Total 115494:.00 MOUND TRUE VALUE 12/18/2020 115495 172326 101-42110-402 CORD FOR SQUADS Police Department 95.98 MOUND TRUE VALUE 12/18/2020 115495 172369 101-42110-221 APPLE CABLES Police Department 29.98 MOUND TRUE VALUE 12/18/2020 115495 172405 101-42110-322 POSTAGE Police Department 32.60 MOUND TRUE VALUE 12/18/2020 115495 172405 101-42110-240 MISC SUPPLIES Police Department 8.99 MOUND TRUE VALUE 12/18/2020 115495 172530 101-42110-240 MISC SUPPLIES Police Department 15.97 MOUND TRUE VALUE 12/18/2020 115495 172545 101-42110-221 EQUIPMENT SUPPLIES Police Department 4.49 Total 115495:188.01 MUNICIPAL CODE CORPORATI 12/18/2020 115496 00351626 101-41900-352 CITY CODE UPDATES Central Services 2,332.00 MUNICIPAL CODE CORPORATI 12/18/2020 115496 00351626 101-41900-352 CITY CODE SUPPLEMENT Central Services 50.00 MUNICIPAL CODE CORPORATI 12/18/2020 115496 00352077 101-41900-352 CITY CODE ADMIN FEE Central Services 275.00 Total 115496:2,657.00 NATIONWIDE RETIREMENT 12/18/2020 115497 121720-OBR 101-21705 OBRA - 12/17/20 98.22 NATIONWIDE RETIREMENT 12/18/2020 115497 121720-ROT 101-21705 ROTH - 12/17/20 200.00 NATIONWIDE RETIREMENT 12/18/2020 115497 20172020 U 101-21705 457 - 12/17/20 945.00 Total 115497:1,243.22 NAVARRE HARDWARE 12/18/2020 115498 328216 601-49400-489 SHIPPING Water 11.84 NAVARRE HARDWARE 12/18/2020 115498 328276 101-41900-223 BATTERIES Central Services 9.99 NAVARRE HARDWARE 12/18/2020 115498 328347 601-49400-227 CURB STOP EXTENSIONS Water 47.96 NAVARRE HARDWARE 12/18/2020 115498 328440 101-43000-226 GLOVES Public Works Department 22.99 NAVARRE HARDWARE 12/18/2020 115498 328442 601-49400-223 GARDEN HOSE NOZZLE Water 10.99 NAVARRE HARDWARE 12/18/2020 115498 328496 602-49450-227 DUCT SEAL FOR LS#6 GENERATOR SEAL OPEN Sewer 6.49 NAVARRE HARDWARE 12/18/2020 115498 328564 101-45200-212 2 CYCLE OIL Parks 17.99 NAVARRE HARDWARE 12/18/2020 115498 328597 101-45210-201 GOLF KITCHEN BAGS Golf Course 33.98 Total 115498:162.23 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount NORLINGS 12/18/2020 115499 37693 101-45200-404 SUMMIT GATE INSTALL Parks 1,095.00 Total 115499:1,095.00 NOVA COMMUNICATIONS 12/18/2020 115500 144184 710-49970-401 PHONE - MESSAGE FOR ASSESSORS 90.00 Total 115500:90.00 O SULLIVANS HOLIDAY 546 12/18/2020 115501 113020 101-42110-402 11/20 CAR WASHES Police Department 22.00 Total 115501:22.00 O SULLIVANS HOLIDAY 547 12/18/2020 115502 113020 101-42110-402 11/20 CAR WASHES Police Department 216.69 Total 115502:216.69 OFFICE DEPOT 12/18/2020 115503 1382495760 602-49450-201 CALENDARS - PW Sewer 559.50 OFFICE DEPOT 12/18/2020 115503 14131193000 101-41900-201 OFFICE SUPPLIES Central Services 10.09 OFFICE DEPOT 12/18/2020 115503 1414954730 101-42110-201 OFFICE SUPPLIES Police Department 282.82 OFFICE DEPOT 12/18/2020 115503 1415279610 101-42110-201 OFFICE SUPPLIES Police Department 54.87 Total 115503:907.28 OPEIU - LOCAL 12 12/18/2020 115504 12172020 101-21707 UNION DUES - LOCAL 12 12/2020 574.00 Total 115504:574.00 OPTUM 12/18/2020 115505 12172020 101-21717 HSA - 12/17/20 3,642.70 Total 115505:3,642.70 ORCHARD TRUST-MNDCP-ING 12/18/2020 115506 12172020 101-21705 457 - 12/17/20 1,370.00 Total 115506:1,370.00 PLUNKETT S 12/18/2020 115507 6889671 101-41900-404 CITY HALL PEST CONTROL 12/20 Central Services 232.54 Total 115507:232.54 PROLAWNS 12/18/2020 115508 25524 101-45210-404 GOLF COURSE SNOW MOLD CONTROL Golf Course 994.98 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount PROLAWNS 12/18/2020 115508 25525 101-45200-404 BEDERWOOD SNOW MOLD CONTROL Parks 386.00 Total 115508:1,380.98 PUBLIC EMPLOYEES RETIREM 12/18/2020 115509 12172020 101-21704 PERA 11/30/20-12/13/20 36,709.63 Total 115509:36,709.63 QUADIENT INC 12/18/2020 115510 120220 101-41900-322 POSTAGE REFILL Central Services 1,039.00 QUADIENT INC 12/18/2020 115510 N8585219 101-41900-401 POSTAGE MACHINE/INSERTER 12/16/20 - 3/15/2 Central Services 483.63 Total 115510:1,522.63 SECURITY & SOUND CO 12/18/2020 115511 23225 101-41900-201 KEY FOBS Central Services 197.50 Total 115511:197.50 STA SAFE LOCKSMITH 12/18/2020 115512 00011318 101-43000-404 REKEYING PWRKS Public Works Department 342.30 STA SAFE LOCKSMITH 12/18/2020 115512 00011318 601-49400-404 REKEYING WATER PLANTS Water 342.30 STA SAFE LOCKSMITH 12/18/2020 115512 00011319 101-41900-404 REKEYING CITY HALL Central Services 465.00 Total 115512:1,149.60 SUMMIT FIRE PROTECTION 12/18/2020 115513 130001471 101-43000-319 ANNUAL FIRE EXTINGUISHER INSPECTION-PW Public Works Department 167.00 SUMMIT FIRE PROTECTION 12/18/2020 115513 130001471 101-41900-319 ANNUAL FIRE EXTINGUISHER INSPECTION-CH Central Services 167.00 Total 115513:334.00 SUN LIFE FINANCIAL 12/18/2020 115514 0121STD 101-21714 STD-JAN/2021 996.80 Total 115514:996.80 THE HARTFORD 12/18/2020 115515 0121LTD 101-21713 LTD 01/2021 1,961.95 Total 115515:1,961.95 THE HOME DEPOT 12/18/2020 115516 4084419 101-45210-223 CHRISTMAS LIGHT PLUGS Golf Course 19.08 Total 115516:19.08 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount THN ENTERPRISES 12/18/2020 115517 2195 101-45200-404 BIG ISLAND DOCKS Parks 3,300.00 Total 115517:3,300.00 TimeSaver Off Site Secretarial Inc 12/18/2020 115518 M26055 101-41110-439 CC MEETING MINUTES Mayor & Council 418.25 TimeSaver Off Site Secretarial Inc 12/18/2020 115518 M26055 101-41300-439 PLANNING COMMISSION MINUTES Administration 424.50 TimeSaver Off Site Secretarial Inc 12/18/2020 115518 M26095 101-41110-439 CC MEETING MINUTES Mayor & Council 260.75 Total 115518:1,103.50 TITAN MACHINERY 12/18/2020 115519 14909024-G 701-49800-403 #429 LOADER REPAIR 11,532.46 TITAN MACHINERY 12/18/2020 115519 45198 701-49800-221 AIR FILTERS 197.23- Total 115519:11,335.23 U.S. AutoForce 12/18/2020 115520 3736060 101-42110-402 SQUAD CAR TIRES Police Department 433.44 Total 115520:433.44 UNG, MARGARET 12/18/2020 115521 121620 101-41500-331 MILEAGE 9/10/20-10/5/20 & 12/16/20 Finance Department 18.98 UNG, MARGARET 12/18/2020 115521 121620 101-41300-489 STAFF DEVELOPMENT EVENT Administration 7.82 Total 115521:26.80 UNIFIRST CO 12/18/2020 115522 0900593432 101-43000-404 MATS - PW Public Works Department 19.50 UNIFIRST CO 12/18/2020 115522 0900593432 701-49800-221 SHOP TOWELS 3.70 UNIFIRST CO 12/18/2020 115522 0900593432 101-43000-226 UNIFORMS Public Works Department 98.08 Total 115522:121.28 UNITED CONTRACTORS INC 12/18/2020 115523 120820 101-22205 ESCROW REFUND RPS20-000070 2480 COBBLE 1,000.00 Total 115523:1,000.00 VEACH, BENJAMIN 12/18/2020 115524 120820 101-22205 ESCROW REFUND RAS19-000003 1065 WILLOW 1,000.00 VEACH, BENJAMIN 12/18/2020 115524 120820 101-39615 ESCROW REFUND RAS19-000003 1065 WILLOW 30.00- Total 115524:970.00 VERIZON WIRELESS 12/18/2020 115525 9868542947 101-42110-321 PHONES/INTERNET 12/7/20-1/6/21 Police Department 1,768.01 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount VERIZON WIRELESS 12/18/2020 115525 9868542947 101-41900-321 PHONES/INTERNET 12/7/20-1/6/21 Central Services 291.02 VERIZON WIRELESS 12/18/2020 115525 9868542947 101-42400-321 PHONES/INTERNET 12/7/20-1/6/21 Building & Zoning 115.04 VERIZON WIRELESS 12/18/2020 115525 9868542947 101-43000-321 PHONES/INTERNET 12/7/20-1/6/21 Public Works Department 35.01 VERIZON WIRELESS 12/18/2020 115525 9868542947 101-45200-321 PHONES/INTERNET 12/7/20-1/6/21 Parks 35.01 VERIZON WIRELESS 12/18/2020 115525 9868542947 101-45210-321 PHONES/INTERNET 12/7/20-1/6/21 Golf Course 194.54 VERIZON WIRELESS 12/18/2020 115525 9868542947 101-45220-321 PHONES/INTERNET 12/7/20-1/6/21 Brush Site 105.03 VERIZON WIRELESS 12/18/2020 115525 9868542947 601-49400-321 PHONES/INTERNET 12/7/20-1/6/21 Water 188.31 VERIZON WIRELESS 12/18/2020 115525 9868542947 602-49450-321 PHONES/INTERNET 12/7/20-1/6/21 Sewer 188.30 Total 115525:2,920.27 VESSCO INC 12/18/2020 115526 81882 601-49400-405 INJECTOR REPAIR TASK # 50514 Water 210.00 Total 115526:210.00 WASTE MANAGEMENT RECYC 12/18/2020 115527 0075634-280 603-49500-316 RECYCLING 12/2020 15,831.75 Total 115527:15,831.75 Wright-Hennepin Coop Electric 12/18/2020 115528 3502846472 101-45210-381 GC SECURITY 1/1-1/31/21 Golf Course 83.64 Wright-Hennepin Coop Electric 12/18/2020 115528 3502846472 101-43000-381 ELECTRICAL SERVICE 11/01-12/01/20 Public Works Department 168.58 Wright-Hennepin Coop Electric 12/18/2020 115528 3502846472 101-45220-381 BRUSH SITE 11/1-12/1/20 Brush Site 26.08 Total 115528:278.30 XCEL ENERGY 12/18/2020 115529 711007661 101-41900-381 ELECTRIC 10/20/20-11/17/20 Central Services 1,488.97 XCEL ENERGY 12/18/2020 115529 711007661 101-42110-381 ELECTRIC 10/20/20-11/17/20 Police Department 913.83 XCEL ENERGY 12/18/2020 115529 711007661 101-42110-381 ELECTRIC 10/20/20-11/17/20 Police Department 32.45 XCEL ENERGY 12/18/2020 115529 711007661 101-43000-381 ELECTRIC 10/20/20-11/17/20 Public Works Department 151.12 XCEL ENERGY 12/18/2020 115529 711007661 101-43000-386 ELECTRIC 10/20/20-11/17/20 Public Works Department 2,213.81 XCEL ENERGY 12/18/2020 115529 711007661 101-45200-381 ELECTRIC 10/20/20-11/17/20 Parks 22.38 XCEL ENERGY 12/18/2020 115529 711007661 601-49400-381 ELECTRIC 10/20/20-11/17/20 Water 5,362.52 XCEL ENERGY 12/18/2020 115529 711007661 602-49450-381 ELECTRIC 10/20/20-11/17/20 Sewer 2,711.52 XCEL ENERGY 12/18/2020 115529 711007661 101-45210-381 ELECTRIC 10/20/20-11/17/20 Golf Course 142.69 Total 115529:13,039.29 CENTURY LINK 12/21/2020 115530 180603993 614-49840-329 INTERNET 11/08/20-12/07/20 Cable Franchise 1,056.44 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115530:1,056.44 Century Link 12/21/2020 115531 120420 601-49400-321 WATER PLANT PHONE/INTERNET 11/4/2020-1/3/Water 249.58 Total 115531:249.58 City of Wayzata\DMV 12/21/2020 115532 122120 231-45650-441 FORFEITURE 2008 SATURN 10.00 Total 115532:10.00 Blue Lagoon Marine 12/31/2020 115534 229719 101-45200-402 PONTOON WINTERIZATION Parks 223.07 Total 115534:223.07 CARDMEMBER SERVICE 12/31/2020 115535 012220 101-42260-221 LONG LAKE FIRE GEAR Fire Protection Services 39.99 CARDMEMBER SERVICE 12/31/2020 115535 022020 101-42110-433 USE OF FORCE TRAINING - SILTALA Police Department 325.00 CARDMEMBER SERVICE 12/31/2020 115535 022020-1 101-42110-437 INVESTIGATIONS, PROCEDURES, DISCIPLINE I Police Department 150.00 CARDMEMBER SERVICE 12/31/2020 115535 030420-2 101-41300-489 STAFF DEVELOPMENT EVENT Administration 35.96 CARDMEMBER SERVICE 12/31/2020 115535 032320-5 101-41300-439 ONLINE MEETING PLATFORM Administration 63.45 CARDMEMBER SERVICE 12/31/2020 115535 032320-6 101-41300-439 ONLINE MEETING PLATFORM Administration 75.26 CARDMEMBER SERVICE 12/31/2020 115535 051020 101-41300-439 ONLINE MEETING PLATFORM Administration 23.31 CARDMEMBER SERVICE 12/31/2020 115535 091720 101-41300-439 ONLINE MEETING PLATFORM Administration 280.65 CARDMEMBER SERVICE 12/31/2020 115535 101720-1 101-41300-439 ONLINE MEETING PLATFORM Administration 280.65 CARDMEMBER SERVICE 12/31/2020 115535 111820 101-41500-433 AMAZON BUSINESS RENEWAL Finance Department 179.00 CARDMEMBER SERVICE 12/31/2020 115535 120320-1 602-49450-416 DATABASE FOR POS SEWER INSPECTION PRO Sewer 745.00 CARDMEMBER SERVICE 12/31/2020 115535 120720-1 101-41900-201 STAMPS Central Services 352.18 CARDMEMBER SERVICE 12/31/2020 115535 121720-1 101-41300-439 ONLINE MEETING PLATFORM Administration 280.65 Total 115535:2,831.10 CECE S SIGNS 12/31/2020 115536 8552 405-48500-580 GRAPHIC ON 604 135.00 Total 115536:135.00 CEMSTONE 12/31/2020 115537 537696 701-49800-221 CONCRETE PAD FOR GENERATOR AT LS #20 8.75 Total 115537:8.75 CENTRAL HYDRAULICS 12/31/2020 115538 67458 701-49800-403 452 SEAL KIT 64.51 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115538:64.51 CENTURY LINK 12/31/2020 115539 121920 101-45210-321 GC PHONE/INTERNET 12/19/2020-1/18/2021 Golf Course 227.64 Total 115539:227.64 CHRIS FISCHER 12/31/2020 115540 120720 101-42110-489 COVID TEST - FISCHER Police Department 99.00 Total 115540:99.00 CINTAS CORPORATION 12/31/2020 115541 4066706002 101-43000-226 UNIFORMS Public Works Department 64.90 CINTAS CORPORATION 12/31/2020 115541 4066706002 101-43000-221 SHOP TOWELS Public Works Department 3.50 CINTAS CORPORATION 12/31/2020 115541 4066706002 101-43000-404 MAT SERVICE - PW Public Works Department 14.40 Total 115541:82.80 DELTA DENTAL 12/31/2020 115542 RIS0003248 101-21709 482413001 JANUARY 2021 DENTAL 2,962.89 Total 115542:2,962.89 DPC INDUSTRIES 12/31/2020 115543 DE82000163 601-49400-216 CHLORINE Water 20.00 Total 115543:20.00 EARL F ANDERSON & ASSOC 12/31/2020 115544 0125420-IN 101-43000-224 SIGN BASE BRACKETS /PARTS - TASK # 50818 Public Works Department 181.05 Total 115544:181.05 GEPHART ELECTRIC CO INC 12/31/2020 115545 161478 601-49400-227 NORTH WATER PLANT FAN FOR VFD Water 851.74 Total 115545:851.74 GOPHER ACE 12/31/2020 115546 4380/1 602-49450-443 EQUIP FOR POS INSPECTIONS Sewer 60.96 GOPHER ACE 12/31/2020 115546 4463/1 101-43000-240 SHOP SUPPLIES Public Works Department 9.99 GOPHER ACE 12/31/2020 115546 4463/1 101-41900-223 GENERATOR SUPPLIES Central Services 21.99 GOPHER ACE 12/31/2020 115546 4500/1 101-45200-223 CASCO RINK DRAIN PLUG Parks 8.99 GOPHER ACE 12/31/2020 115546 4529/1 101-42110-240 MISC SUPPLIES Police Department 6.78 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115546:108.71 HENNEPIN COUNTY INFOR TE 12/31/2020 115547 1000156140 101-42110-414 PD RADIO LEASE 11/20 Police Department 2,273.08 Total 115547:2,273.08 HENNEPIN COUNTY SHERIFF 12/31/2020 115548 1000156245 101-41600-309 BOOKING FEES Law/Legal Services 1,090.80 Total 115548:1,090.80 High Road Heating & Cooling 12/31/2020 115549 11100 602-49450-406 LS#1 GENERATOR GAS LINE Sewer 1,698.28 Total 115549:1,698.28 ICMA RETIREMENT TRUST 45 12/31/2020 115550 12312020 101-21705 457 - 12/31/2020 731.00 Total 115550:731.00 JAMI WITTKE 12/31/2020 115551 120220 101-42110-437 TRAINING LUNCH Police Department 15.26 Total 115551:15.26 JAY MCCOY 12/31/2020 115552 120220 101-42110-437 MEAL REIMB TRAINING Police Department 15.57 Total 115552:15.57 MANSFIELD OIL COMPANY 12/31/2020 115553 22107142 101-42110-212 UNLEADED FUEL Police Department 657.49 MANSFIELD OIL COMPANY 12/31/2020 115553 22108566 701-49800-212 DIESEL FUEL 284.07 MANSFIELD OIL COMPANY 12/31/2020 115553 22110050 701-49800-212 DIESEL FUEL 727.75 MANSFIELD OIL COMPANY 12/31/2020 115553 22110051 101-42110-212 UNLEADED FUEL Police Department 1,877.33 MANSFIELD OIL COMPANY 12/31/2020 115553 22110080 101-42110-212 UNLEADED FUEL Police Department 1,635.29 Total 115553:5,181.93 Metro Sales Inc 12/31/2020 115554 INV1718785 710-49970-401 B&Z COPIERS 09/19/20-12/18/20 191.55 Metro Sales Inc 12/31/2020 115554 INV1718786 710-49970-401 COPIERS - USAGE 9/19-12/18 1,589.59 Metro Sales Inc 12/31/2020 115554 INV1718786 710-49970-401 COPIERS - LEASE 12/19 - 1/21 265.00 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115554:2,046.14 MINNEAPOLIS OXYGEN COMPA 12/31/2020 115555 20174252 101-42110-221 EQUIPMENT Police Department 106.38 Total 115555:106.38 MINNESOTA EQUIPMENT 12/31/2020 115556 P95443 701-49800-221 ROUGH MOWER BELT 8.41 MINNESOTA EQUIPMENT 12/31/2020 115556 P95707 701-49800-403 BLADE SHARPENING / OIL 72.00 MINNESOTA EQUIPMENT 12/31/2020 115556 P96989 701-49800-403 BLADE SHARPENING / OIL 63.00 MINNESOTA EQUIPMENT 12/31/2020 115556 P98375 701-49800-403 BLADE SHARPENING / OIL 63.00 MINNESOTA EQUIPMENT 12/31/2020 115556 R35985 405-48500-580 RADIO AND INSTALL - UNIT 450 718.59 Total 115556:925.00 MN DEPT OF LABOR & INDUST 12/31/2020 115557 ABR0243873 101-43000-403 PRESSURE VESSEL Public Works Department 30.00 Total 115557:30.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-34210 SALES TAX - 10/2020 1.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 601-20806 SALES TAX - 10/2020 19.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37910 SALES TAX - 10/2020 932.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37920 SALES TAX - 10/2020 398.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37930 SALES TAX - 10/2020 80.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37940 SALES TAX - 10/2020 18.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37960 SALES TAX - 10/2020 7.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37970 SALES TAX - 10/2020 4.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 103120 101-37980 SALES TAX - 10/2020 4.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-34210 SALES TAX - 11/2020 1.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-34650 SALES TAX - 11/2020 22.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 601-39610 SALES TAX - 11/2020 127.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 601-20806 SALES TAX - 11/2020 19.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-37910 SALES TAX - 11/2020 402.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-37920 SALES TAX - 11/2020 218.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-37930 SALES TAX - 11/2020 48.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-37940 SALES TAX - 11/2020 6.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-37960 SALES TAX - 11/2020 3.00 MN DEPT OF REVENUE-WIRE 12/31/2020 115558 113020 101-37970 SALES TAX - 11/2020 8.00 City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115558:2,317.00 MN STATE RETIREMENT-HCSP-12/31/2020 115559 12312020 101-21718 PEHSCP - 12/31/20 2,119.49 Total 115559:2,119.49 Modern Power Solutions LLC 12/31/2020 115560 0565 701-49800-221 BATTERY CHARGER 24V 221.00 Total 115560:221.00 NATIONWIDE RETIREMENT 12/31/2020 115561 123120-OBR 101-21705 OBRA - 12/31/20 49.72 NATIONWIDE RETIREMENT 12/31/2020 115561 123120-ROT 101-21705 ROTH - 12/31/20 200.00 NATIONWIDE RETIREMENT 12/31/2020 115561 123120-USC 101-21705 457 - 12/31/20 945.00 Total 115561:1,194.72 NAVARRE HARDWARE 12/31/2020 115562 328477 701-49800-221 REPAIR #614 TRAILER WIRING 8.99 NAVARRE HARDWARE 12/31/2020 115562 328694 101-45200-223 PARK SIGN HARDWARE Parks .90 Total 115562:9.89 Newegg Business Inc 12/31/2020 115563 1303110993 710-49970-221 PORTABLE DVDS - INVESTIGATORS 51.98 Newegg Business Inc 12/31/2020 115563 1303113712 710-49970-413 SD CARD READER - CLERK 15.33 Newegg Business Inc 12/31/2020 115563 1303114487 710-49970-575 UPS POLICE SERVER 226.99 Total 115563:294.30 OFFICE DEPOT 12/31/2020 115564 1433100850 101-41900-201 OFFICE SUPPLIES Central Services 119.57 OFFICE DEPOT 12/31/2020 115564 1453947620 101-42110-201 OFFICE SUPPLIES Police Department 132.17 Total 115564:251.74 OPTUM 12/31/2020 115565 12312020 101-21717 HSA - 12/31/20 625.00 Total 115565:625.00 ORCHARD TRUST-MNDCP-ING 12/31/2020 115566 12132020 101-21705 457 - 12/31/20 1,370.00 City of Orono Check Register - COUNCIL REPORT Page: 19 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115566:1,370.00 Perry's Truck Repair 12/31/2020 115567 51698 701-49800-403 WELDING - 421 STEP 70.00 Total 115567:70.00 PUBLIC EMPLOYEES RETIREM 12/31/2020 115568 100820-1 101-21704 PERA 9/21/20-10/4/20 431.16 PUBLIC EMPLOYEES RETIREM 12/31/2020 115568 12312020 101-21704 PERA 12/14/20-12/27/20 38,362.18 Total 115568:38,793.34 QUADIENT INC 12/31/2020 115569 16244162 101-41900-201 INK CARTRIDGE Central Services 129.05 Total 115569:129.05 QUALITY FLOW SYSTEMS INC 12/31/2020 115570 40203 602-49450-406 LS#1, LS#7, GS#2, LS#26 REPAIRS Sewer 3,875.00 Total 115570:3,875.00 Riverside Design 12/31/2020 115571 2251 101-42110-201 PRINTING Police Department 111.22 Total 115571:111.22 Safety Vehicle Solutions 12/31/2020 115572 2064 405-48500-580 WARNING LIGHT INSTALL FOR UNIT 450 500.00 Total 115572:500.00 SCOTT OBERAIGNER 12/31/2020 115573 111920 601-49400-226 SAFETY BOOTS Water 184.79 Total 115573:184.79 SECOND NATURE GRAPHICS 12/31/2020 115574 405 101-41900-201 WINDOW ENVELOPES - BUSINESS CARDS Central Services 536.50 Total 115574:536.50 SNAP-ON TOOLS INC 12/31/2020 115575 1214201210 701-49800-240 SOCKET 23.35 Total 115575:23.35 City of Orono Check Register - COUNCIL REPORT Page: 20 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHERS POLICE EQUIP 12/31/2020 115576 I1463237 101-42110-226 GTO UNIFORMS Police Department 209.97 STREICHERS POLICE EQUIP 12/31/2020 115576 I1463308 101-42110-226 UNIFORMS Police Department 39.99 STREICHERS POLICE EQUIP 12/31/2020 115576 I1463835 101-42110-550 SQUAD SETUPS Police Department 12,698.59 Total 115576:12,948.55 SUN LIFE FINANCIAL 12/31/2020 115577 0121LIFE 101-15998 LIFE INS-COBRA/2020 110.75 SUN LIFE FINANCIAL 12/31/2020 115577 0121LIFE 101-21710 LIFE INS-JAN/2021 1,411.00 Total 115577:1,521.75 THE HOME DEPOT 12/31/2020 115578 5313321 101-43000-224 STREET LIGHT REPAIRS Public Works Department 47.77 THE HOME DEPOT 12/31/2020 115578 621341 101-45200-223 SUMMIT BEACH FENCE HARDWARE Parks 99.90 Total 115578:147.67 THOMSON WEST 12/31/2020 115579 843406546 101-42110-311 DATA PROCESSING Police Department 255.00 Total 115579:255.00 UNIFIRST CO 12/31/2020 115580 0900596072 701-49800-221 SHOP TOWELS 5.70 UNIFIRST CO 12/31/2020 115580 0900596072 101-43000-404 MATS - PW Public Works Department 19.50 UNIFIRST CO 12/31/2020 115580 0900596072 101-43000-226 UNIFORMS Public Works Department 107.60 Total 115580:132.80 UNITED STATES POSTAL SERVI 12/31/2020 115581 123120 651-49910-322 12/20 UTILITY BILLS Storm Water 222.95 UNITED STATES POSTAL SERVI 12/31/2020 115581 123120 601-49400-322 12/20 UTILITY BILLS Water 222.95 UNITED STATES POSTAL SERVI 12/31/2020 115581 123120 602-49450-322 12/20 UTILITY BILLS Sewer 222.95 Total 115581:668.85 WACONIA FORD SALES INC 12/31/2020 115582 202075 701-49800-222 STEP FOR 612 - TOOLBOX ACCESS 369.00 Total 115582:369.00 WATER CONSERVATION SVC IN 12/31/2020 115583 10930 601-49400-405 WTR MAIN BREAK A-1 RENTAL Water 488.28 Total 115583:488.28 City of Orono Check Register - COUNCIL REPORT Page: 21 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ADAMS, DON 01/11/2021 115584 01062021 101-22205 ESCROW REFUND RPS19-163/D19-17/LA20-31 2 10,000.00 Total 115584:10,000.00 ADVANCED IMAGING SOLUTIO 01/11/2021 115585 432172005 710-49970-413 PW COPIER LEASE 12/20/20-01/20/21 121.76 Total 115585:121.76 AEM FINANCIAL SOLUTIONS LL 01/11/2021 115586 437961 101-41500-301 FINANCE ASSISTANCE Finance Department 813.75 Total 115586:813.75 ALLSTREAM 01/11/2021 115587 17245073 101-42110-321 PHONE SERVICE 12/23/20-1/22/21 Police Department 316.47 ALLSTREAM 01/11/2021 115587 17245073 101-41900-321 PHONE SERVICE 12/23/20-1/22/21 Central Services 443.06 ALLSTREAM 01/11/2021 115587 17245073 601-49400-321 PHONE SERVICE 12/23/20-1/22/21 Water 73.84 ALLSTREAM 01/11/2021 115587 17245073 602-49450-321 PHONE SERVICE 12/23/20-1/22/21 Sewer 168.78 ALLSTREAM 01/11/2021 115587 17245073 101-41900-321 PHONE SERVICE 12/23/20-1/22/21 Central Services 52.75 Total 115587:1,054.90 APPLIED CONCEPTS INC 01/11/2021 115588 376810 101-42110-221 EQUIPMENT REPAIR Police Department 607.00 Total 115588:607.00 Aspen Mills 01/11/2021 115589 266295 101-42110-226 UNIFORMS Police Department 81.15 Total 115589:81.15 BIFFS INC 01/11/2021 115590 W794368 101-45200-415 LURTON PARK Parks 66.50 Total 115590:66.50 Blackstone Contractors LLC 01/11/2021 115591 Est.3 225-45200-530 BIG ISLAND PROJECT 19-033 149,510.00 Blackstone Contractors LLC 01/11/2021 115591 Est.3 225-16500 BIG ISLAND PROJECT 19-033 9,231.00- Total 115591:140,279.00 BOLTON & MENK INC.01/11/2021 115592 0262613 101-43280-304 LA19-000022 WILLOW BAY SANCTUARY Special Services 314.00 BOLTON & MENK INC.01/11/2021 115592 0262614 101-43280-304 PENCE LANE Special Services 496.00 BOLTON & MENK INC.01/11/2021 115592 0262620 602-16500 2020 SEWER IMPROVEMENTS 20-014 3,214.00 City of Orono Check Register - COUNCIL REPORT Page: 22 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOLTON & MENK INC.01/11/2021 115592 0262621 435-48973-304 2020 STREETS IMPROVEMENTS 20-001 2020 Street Improvements 1,248.00 BOLTON & MENK INC.01/11/2021 115592 0262622 651-16500 21-026 2021 DRAINING IMPROVEMENTS 11,153.00 BOLTON & MENK INC.01/11/2021 115592 0262628 225-45200-304 BEDERWOOD PARK IMPROVEMENT 19-032 168.00 BOLTON & MENK INC.01/11/2021 115592 0262638 225-45200-530 BIG ISLAND IMPROVEMENT PHASE 1 19-033 2,064.00 Total 115592:18,657.00 BRAD SCHOENHERR 01/11/2021 115593 122320 101-42110-404 BUILDING SUPPLIES Police Department 47.62 Total 115593:47.62 BRAUN INTERTEC 01/11/2021 115594 B238965 435-48974-304 2021 STREET IMPROVEMENTS 21-001 2,750.00 Total 115594:2,750.00 Brian Clark 01/11/2021 115595 121420 101-43000-489 LICENSE RENEWAL Public Works Department 19.00 Total 115595:19.00 CARDMEMBER SERVICE 01/11/2021 115596 010521 101-42110-433 2021 IACP MEMBERSHIP RENEWAL Police Department 190.00 CARDMEMBER SERVICE 01/11/2021 115596 010621 101-42110-433 FBINAA 2021 MEMBERSHIP RENEWAL Police Department 110.00 CARDMEMBER SERVICE 01/11/2021 115596 113020 101-42110-580 TV FOR FITNESS ROOM Police Department 430.09 CARDMEMBER SERVICE 01/11/2021 115596 120220-1 101-42110-439 STAFF LUNCH Police Department 80.53 CARDMEMBER SERVICE 01/11/2021 115596 120920 101-42110-580 TV MOUNT FOR FITNESS ROOM Police Department 64.50 CARDMEMBER SERVICE 01/11/2021 115596 121020-3 101-42110-580 ROWER FOR FITNESS ROOM Police Department 962.35 CARDMEMBER SERVICE 01/11/2021 115596 121720 601-49400-405 ROW PERMIT FOR WATERMAIN REPAIR Water 330.00 CARDMEMBER SERVICE 01/11/2021 115596 122120 101-42110-437 INTERVIEW AND INTERRIGATION -SGT. BECK Police Department 119.00 CARDMEMBER SERVICE 01/11/2021 115596 122120-1 101-42110-437 STREET SURVIVAL - HWAY Police Department 199.00 CARDMEMBER SERVICE 01/11/2021 115596 122120-2 101-42110-437 INTERVIEW AND INTERROGATION - MCCOY Police Department 119.00 CARDMEMBER SERVICE 01/11/2021 115596 122120-4 101-42110-437 INTERVIEW AND INTERRIGATION - J WITTKE Police Department 119.00 CARDMEMBER SERVICE 01/11/2021 115596 122120-5 101-42110-437 INTERVIEW AND INTERROGATION - SCHOENHE Police Department 119.00 CARDMEMBER SERVICE 01/11/2021 115596 123020 101-41300-489 STAFF DEPARTURE CAKE Administration 13.99 CARDMEMBER SERVICE 01/11/2021 115596 123020-1 101-42110-433 NOTARY RENEWAL - WERDER Police Department 120.00 Total 115596:2,976.46 CARGILL SALT 01/11/2021 115597 2905902248 101-43000-224 ROAD SALT Public Works Department 6,405.30 Total 115597:6,405.30 City of Orono Check Register - COUNCIL REPORT Page: 23 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CENTERPOINT ENERGY MAIN 01/11/2021 115598 122220 602-49450-381 1302 SHORELINE - GAS 10/20 -10/21/20 Sewer 21.36 CENTERPOINT ENERGY MAIN 01/11/2021 115598 123020 601-49400-381 GAS SERVICE 11/21/20-12/21/20 Water 743.80 CENTERPOINT ENERGY MAIN 01/11/2021 115598 123020 602-49450-381 GAS SERVICE 11/21/20-12/21/20 Sewer 710.93 CENTERPOINT ENERGY MAIN 01/11/2021 115598 123020 101-41900-381 GAS SERVICE 11/21/20-12/21/20 Central Services 1,106.50 CENTERPOINT ENERGY MAIN 01/11/2021 115598 123020 101-42110-381 GAS SERVICE 11/21/20-12/21/20 Police Department 318.65 CENTERPOINT ENERGY MAIN 01/11/2021 115598 123020 101-45210-381 GAS SERVICE 11/21/20-12/21/20 Golf Course 226.24 Total 115598:3,127.48 City of Orono Utilities 01/11/2021 115599 122820 CH P 101-41900-382 DECEMBER 2020 UB - CH Central Services 69.02 City of Orono Utilities 01/11/2021 115599 122820 CH P 101-42110-382 DECEMBER 2020 UB - PD Police Department 69.02 City of Orono Utilities 01/11/2021 115599 122820 PO 101-41900-382 DECEMBER 2020 UB - PO Central Services 78.14 City of Orono Utilities 01/11/2021 115599 122820 PW 101-41900-382 DECEMBER 2020 UB - PW Central Services 152.18 City of Orono Utilities 01/11/2021 115599 122820 WP 601-49400-382 DECEMBER 2020 UB - WATER PLANT Water 133.58 Total 115599:501.94 CITY OF WAYZATA 01/11/2021 115600 01042021 601-49400-387 DECEMBER 2020 WATER Water 3,017.50 CITY OF WAYZATA 01/11/2021 115600 01042021 602-49450-387 DECEMBER 2020 SEWER Sewer 5,954.30 Total 115600:8,971.80 CLINT SCHUMANN 01/11/2021 115601 121020 101-43000-489 LICENSE RENEWAL Public Works Department 19.00 Total 115601:19.00 CORE & MAIN 01/11/2021 115602 N504132 601-49400-227 WATER VALVE PARTS ON SHORELINE & LIVING Water 768.61 Total 115602:768.61 DAVID AHLERS 01/11/2021 115603 01062021 101-22205 ESCROW REFUND 2017-01466/2017-01467 1080 10,000.00 Total 115603:10,000.00 David Weekley Homes 01/11/2021 115604 01062021 101-22205 ESCROW REFUND RPS20-000061 545 SANDHILL 1,000.00 Total 115604:1,000.00 ECM PUBLISHERS INC 01/11/2021 115605 810967 101-41300-340 ORDINANCE 251 Administration 26.82 City of Orono Check Register - COUNCIL REPORT Page: 24 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115605:26.82 EMERALD MASTERCRAFT 01/11/2021 115606 01062021 101-22205 ESCROW REFUND RAS20-000056 280 HOLLAND 1,000.00 Total 115606:1,000.00 FEHRESTI, MAJID 01/11/2021 115607 01062021 101-22205 ESCROW REFUND LA20-000045 3416 SHORELIN 700.00 Total 115607:700.00 G&H Distributing & Supply Inc 01/11/2021 115608 00149153 701-49800-221 HYDRANT HOSE - UNIT 429 - TASK 50903 197.50 Total 115608:197.50 GENUINE PARTS COMPANY/NA 01/11/2021 115609 3270-494540 101-42110-402 SQUAD MAINTENANCE Police Department 32.98 GENUINE PARTS COMPANY/NA 01/11/2021 115609 3270-494775 101-43000-489 SHOP TOWELS Public Works Department 9.87 GENUINE PARTS COMPANY/NA 01/11/2021 115609 3270-495586 701-49800-222 WIPER 17.49 Total 115609:60.34 GOPHER ACE 01/11/2021 115610 120120 101-39610 CREDIT ON ACCOUNT 64.99- GOPHER ACE 01/11/2021 115610 4659/1 101-41900-223 SOFTNER SALT Central Services 346.50 GOPHER ACE 01/11/2021 115610 4663/1 601-49400-223 LOCKS Water 63.26 GOPHER ACE 01/11/2021 115610 4663/1 602-49450-223 LOCKS Sewer 63.27 GOPHER ACE 01/11/2021 115610 4663/1 101-41900-223 LOCKS Central Services 63.27 GOPHER ACE 01/11/2021 115610 4704/1 101-41900-223 GARDEN HOSE Central Services 6.99 Total 115610:478.30 Gordon James Construction 01/11/2021 115611 01062021 101-22205 ESCROW REFUND LA19-000095 2927 CASCO P 700.00 Total 115611:700.00 GORMAN, SHERRY 01/11/2021 115612 01062021 101-22205 ESCROW REFUND LA20-39/RPS20-59 3585 FRE 1,000.00 Total 115612:1,000.00 HENNEPIN COUNTY ELECTION 01/11/2021 115613 2020-1 101-41410-240 2020 ELECTIONS Elections 1,193.83 HENNEPIN COUNTY ELECTION 01/11/2021 115613 2021-1 101-41410-221 2021 ELECTIONS Elections 2,248.20 City of Orono Check Register - COUNCIL REPORT Page: 25 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115613:3,442.03 INSTANT LAWN INC 01/11/2021 115614 060120 651-49910-406 SOD Storm Water 192.56 Total 115614:192.56 JESSICA WERDER 01/11/2021 115615 122220 101-42110-201 REIMB SUPPLIES FOR PD Police Department 17.97 Total 115615:17.97 LANO EQUIPMENT 01/11/2021 115616 03-802912 101-45200-223 WEED WHIP BRUSH BLADE Parks 21.95 Total 115616:21.95 LEAGUE OF MN CITIES 01/11/2021 115617 331731 101-42110-437 2021 PATROL SUBSCRIPTION Police Department 2,610.00 Total 115617:2,610.00 LEOWEBPROTECT.com 01/11/2021 115618 2898 101-42110-433 MONTHLY SUBSCRIPTION 01/21 Police Department 143.06 Total 115618:143.06 MET COUNCIL ENVIRONMENTA 01/11/2021 115619 0001118288 602-49450-383 WASTEWATER CHARGES 02/2021 Sewer 58,379.16 Total 115619:58,379.16 METRO WEST INSPECTIONS S 01/11/2021 115620 2665 101-42400-310 INSPECTION SERVICES Building & Zoning 8,591.50 Total 115620:8,591.50 MINNEAPOLIS OXYGEN COMPA 01/11/2021 115621 00070224 101-43000-415 ACETYLENE, OXYGEN Public Works Department 38.04 Total 115621:38.04 MINNESOTA EQUIPMENT 01/11/2021 115622 123120 101-45210-221 LATE FEES Golf Course 3.10 MINNESOTA EQUIPMENT 01/11/2021 115622 R35647 701-49800-403 REPAIR OLD UNIT 450 7,000.30 Total 115622:7,003.40 City of Orono Check Register - COUNCIL REPORT Page: 26 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN CHIEF OF POLICE ASSN 01/11/2021 115623 11355 101-42110-433 2021 MEMBERSHIP VOTING Police Department 386.00 Total 115623:386.00 Modern Power Solutions LLC 01/11/2021 115624 0569 405-48500-520 CITY CAMPUS GENERATOR 68,718.00 Total 115624:68,718.00 Newegg Business Inc 01/11/2021 115625 1303123178 710-49970-221 LAPTOP BATTERY - CH 69.95 Newegg Business Inc 01/11/2021 115625 1303132722 710-49970-221 EXTERNAL HARD DRIVE 204.57 Total 115625:274.52 NORTHERN STAR EXPLORER 01/11/2021 115626 122220 101-42110-229 EXPLORERS Police Department 75.00 NORTHERN STAR EXPLORER 01/11/2021 115626 122820 101-42110-229 ORONO POLICE EXPLORERS POST 3776 RENE Police Department 583.00 Total 115626:658.00 OFFICE DEPOT 01/11/2021 115627 1437334640 101-41900-201 OFFICE SUPPLIES Central Services 68.67 Total 115627:68.67 Omann Brothers Paving Inc 01/11/2021 115628 2020 STREE 435-48973-590 20-001 2020 STREET IMPROVEMENT PROJECT 2020 Street Improvements 266,833.55 Omann Brothers Paving Inc 01/11/2021 115628 2020 STREE 435-20600 20-001 2020 STREET IMPROVEMENT PROJECT 13,341.67- Omann Brothers Paving Inc 01/11/2021 115628 29796 101-43000-408 BLACKTOPPING DICKENSON Public Works Department 7,250.00 Total 115628:260,741.88 OMANN CONTRACTING COMPA 01/11/2021 115629 29691 101-43000-408 BLACKTOPPING Public Works Department 4,650.00 OMANN CONTRACTING COMPA 01/11/2021 115629 29813 101-43000-408 BLACKTOP OVERLAY Public Works Department 4,520.00 Total 115629:9,170.00 ONLINE SOLUTIONS LLC 01/11/2021 115630 3970 710-49970-416 CITIZEN SERVE LICENSING 27,000.00 Total 115630:27,000.00 ORONO PUBLIC SCHOOLS 01/11/2021 115631 RADIOS 101-43000-414 RADIOS 800MHZ Public Works Department 2,000.00 City of Orono Check Register - COUNCIL REPORT Page: 27 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115631:2,000.00 PLUNKETT S 01/11/2021 115632 6916499 101-41900-404 POST OFFICE PEST CONTROL 12/29/2020 Central Services 127.96 Total 115632:127.96 QUADIENT INC 01/11/2021 115633 NB8645786 101-41900-401 POSTAGE MACHINE 1/21/21 - 4/27/21 Central Services 878.94 Total 115633:878.94 RANDYS ENVIRONMENTAL SER 01/11/2021 115634 DECEMBER 101-41900-404 GARBAGE SERVICE - 12/2020 Central Services 483.31 RANDYS ENVIRONMENTAL SER 01/11/2021 115634 DECEMBER 101-45200-404 GARBAGE SERVICE - 12/2020 Parks 27.87 Total 115634:511.18 ROC Communications 01/11/2021 115635 01062021 101-22205 ESCROW REFUND ROW20-000052, 44, 25 4,500.00 Total 115635:4,500.00 Safety Vehicle Solutions 01/11/2021 115636 2075 101-19999 WARNING LIGHTS FOR 604 1,010.00 Total 115636:1,010.00 SHAUGHNESSY LAWN CARE 01/11/2021 115637 121120 101-45200-404 PARKS MOWING 9/10/20 - 11/19/20 Parks 8,800.00 Total 115637:8,800.00 St. Cyr Johnson Enterprises 01/11/2021 115638 20301-1-220 101-42110-226 UNIFORMS CLEANING Police Department 205.68 St. Cyr Johnson Enterprises 01/11/2021 115638 20301-1-220 101-42110-226 UNIFORMS CLEANING Police Department 114.46 Total 115638:320.14 STONEBAY SENIOR HOUSING L 01/11/2021 115639 01062021 101-22205 ESCROW REFUND 2635 KELLEY PARKWAY 4,900.00 Total 115639:4,900.00 STREICHERS POLICE EQUIP 01/11/2021 115640 I1462630 101-42110-580 OTHER EQUIPMENT Police Department 2,699.85 STREICHERS POLICE EQUIP 01/11/2021 115640 I1462902 101-42110-226 UNIFORMS Police Department 22.97 STREICHERS POLICE EQUIP 01/11/2021 115640 I1462904 101-42110-226 UNIFORMS Police Department 239.97 City of Orono Check Register - COUNCIL REPORT Page: 28 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHERS POLICE EQUIP 01/11/2021 115640 I1463104 101-42110-226 UNIFORMS Police Department 252.00 STREICHERS POLICE EQUIP 01/11/2021 115640 I1465029 101-42110-226 UNIFORMS Police Department 14.58 STREICHERS POLICE EQUIP 01/11/2021 115640 I1465031 101-42110-226 INVESTIGATIVE UNIFORMS Police Department 59.98 STREICHERS POLICE EQUIP 01/11/2021 115640 I1465436 101-42110-226 UNIFORMS Police Department 59.99 STREICHERS POLICE EQUIP 01/11/2021 115640 I1465853 101-42110-226 UNIFORMS Police Department 34.99 STREICHERS POLICE EQUIP 01/11/2021 115640 I1466528 101-42110-226 INVESTIGATIVE UNIFORMS Police Department 40.99 STREICHERS POLICE EQUIP 01/11/2021 115640 I1467852 101-42110-226 UNIFORMS Police Department 59.99 Total 115640:3,485.31 TALLEN AND BAERTSCHI 01/11/2021 115641 122220 101-41600-306 PROSECUTION SERVICES-12/2020 Law/Legal Services 2,828.80 Total 115641:2,828.80 THE HOME DEPOT 01/11/2021 115642 9011590 101-41900-223 BUILDING AND GROUNDS SUPPLIES Central Services 296.17 Total 115642:296.17 T-MOBILE USA INC 01/11/2021 115643 9425745203 101-42110-311 INVESTIGATIVE EXPENSES Police Department 255.00 Total 115643:255.00 UNIFIRST CO 01/11/2021 115644 0900597393 101-43000-404 MATS - PW Public Works Department 19.50 UNIFIRST CO 01/11/2021 115644 0900597393 701-49800-221 SHOP TOWELS 5.70 Total 115644:25.20 US Bank Equipment Finance 01/11/2021 115645 431985746 710-49970-413 COPIERS 596.76 Total 115645:596.76 VALLEY RICH CO 01/11/2021 115646 28977 601-49400-405 CURB STOP REPAIR @ 2789 PHEASANT ROAD Water 4,219.42 Total 115646:4,219.42 VARNER MOBILE SERVICES LL 01/11/2021 115647 8532 701-49800-402 REPAIR 426 475.00 Total 115647:475.00 WACONIA FORD SALES INC 01/11/2021 115648 202292 701-49800-222 STEP FOR 610 - TOOLBOX ACCESS 369.00 City of Orono Check Register - COUNCIL REPORT Page: 29 Check Issue Dates: 12/8/2020 - 1/11/2021 Jan 07, 2021 03:17PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 115648:369.00 WeCAN 01/11/2021 115649 121420 101-19999 HOLIDAY EVENT DONATION 1,017.00 Total 115649:1,017.00 WILLIAMS TOWING 01/11/2021 115650 154411 231-45650-436 FORFEITURE TOW FEES 155.00 Total 115650:155.00 Witt's End Landscaping 01/11/2021 115651 1760 101-45200-404 GOLF TREE MAINTENANCE Parks 1,150.00 Total 115651:1,150.00 XCEL ENERGY 01/11/2021 115652 713334168 101-45200-381 BEDERWOOD PARK 11/17/20-12/20/20 Parks 12.18 Total 115652:12.18 MET COUNCIL ENVIRONMENTA 12/23/2020 155533 103120 101-20809 SAC CHARGES 10/2020 2,485.00 MET COUNCIL ENVIRONMENTA 12/23/2020 155533 113020 101-20809 SAC CHARGES 11/2020 2,485.00 MET COUNCIL ENVIRONMENTA 12/23/2020 155533 113020 101-39610 SAC ADMIN 11/2020 24.85- Total 155533:4,945.15 Grand Totals: 1,207,216.08 AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: RJO 1. Purpose. The purpose of this action item is to approve the Rental Licenses for the license period of January 1, 2021 to December 31, 2022. 2. Staff Recommendation. Staff recommends approval of the rental licenses as listed in Exhibit A for the license period of January 1, 2021 to December 31, 2022. The Rental License Applicants in Exhibit A have submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental licenses listed in Exhibit A for the license period of January 1, 2021 to December 31, 2022. Exhibits A. Listing of Rental License Item No.: 4 Date: January 11, 2021 Item Description: Approval of Rental Licenses Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda Exhibit A City Council 2021 Rental License RL20-000015 Morgan Nelson 100 RL20-000021 Morgan Rethlake 100 RL20-000022 Melissa Munsch 100 License# Licensee Total License Fees AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: RJO 1. Purpose: The purpose of this council action item is to approve the revision of the job description for the City Administrator. 2. Background: The City will begin looking for a City Administrator and prior to advertisement for the position a revision to the job description is requested. 3. Staff Recommendation: Staff recommends adoption of the updated job description. COUNCIL ACTION REQUESTED Motion to adopt the updated job description for the City Administrator position. Exhibits A. Job Description – City Administrator Item No.: 5 Date: January 11, 2021 Item Description: City Administrator Job Description Revision Presenter: Ron Olson, Interim City Administrator Agenda Section: Consent Agenda The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: City Administrator Document Date: January 1, 2016 January 4, 2021 Department: Administration Accountable to: City Council FLSA Status: Exempt Nature of Work Appointed by the City Council to advise the Council regarding the policies, affairs, financial conditions, governmental requirements and other needs of the City. Responsible for carrying out the policies and directives of the Council, including any purchasing functions. Administrator represents the City in agreements, responsible for supervising all employees and managing the budget. Supervision Received and Exercised Administrator supervises and directs the administrative affairs of the City, all departments and contractors. Administrator reports to the City Council. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. • Assist the Council in identifying the vision and values of Orono and persistently guide Council and staff to achieve the desired future. • Assist in developing and administering the strategic plans for the City, which include: comprehensive plan (transportation, shore-land management, parks, sanitary sewers, and general development areas and long-range capital plan). • Coordinate with other governmental agencies on strategic needs of the City to facilitate effective project management and identify fiscal resources. • Facilitate intergovernmental cooperation with neighboring communities and other government and non-profit partners, including shared services and other cooperative ventures. The City of Orono is an Equal Opportunity Employer • Foster healthy working relationships between Council, staff, the public, and other community and consulting partners. • Conducts performance evaluations of each sergeant and other personnel directly subordinate for all department heads bi-annually. Presents high-level update to council/mayor annually. Ensures all department heads have bi-annual reviews with all direct reports and development plans based on reviews. • Makes recommendations for hiring, promotions, transfers, demotions or specialized training. • Represents the City at public meetings or gatherings and presents a positive and professional image. • Develops long and short-range objectives consistent with the mission and goals of the organization. This will be presented to the council/mayor annual with bi-annual updates on progress. • Develops policies and procedures which ensure the most effective and efficient achievement of organizational objectives utilizing management information and other available resources. • Provides, and sets the example for, excellent customer service. • Develop and recommend departmental policies and procedures for effective operation of the City and ensure council actions are implemented. • Plan, coordinate and review the activities of the city including supervision of staff. • Investigate citizen complaints and respond to citizen requests and issues. Required Knowledge, Skills and Abilities Knowledge: • Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. • Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Skills: • Judgment and Decision Making — Consider the relative costs and benefits of potential actions to choose the most appropriate one. • Complex Problem Solving — Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. • Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. • Speaking — Talk to others to convey information effectively in large and small group The City of Orono is an Equal Opportunity Employer setting. • Coordination — Adjust actions in relation to others' actions. Abilities: • Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences. • Oral Expression — Able to communicate information and ideas in speaking so others will understand. • Written Comprehension —Able to read and understand information and ideas presented in writing. • Deductive Reasoning — Able to apply general rules to specific problems to produce answers that make sense. • Speech Clarity — Able to speak clearly so others can understand you. Minimum Requirements • Bachelor’s Degree in Public or Business Administration. • Five (5) to seven (7) years of experience in responsible public management position working with elected officials. Desirable Qualifications • Master’s Degree in Public or Business Administration. • Experience dealing with public operational issues including finance and human resources. • ICMA credentialed manager. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. Prepared By: Reviewed By: Approved By: RJO 1. Purpose. The purpose of this action item is for Council approve grant application for the special appropriation dollars from the State Bonding Bill and adopt the associated resolution. 2. Background. The State Bonding Bill which recently passed both houses of the legislature and was signed by the governor included $300,000 for Orono’s Big Island Park Project: For a grant to the city of Orono to predesign, design, construct, furnish, and equip improvements at Big Island ark, including a picnic area, trails and trail gates, restrooms, permanent seating, and interpretive panels. The grant funds will be administered by the Minnesota State Department of Employment and Economic Development (DEED). DEED manages the funds through a grant process. That process begins with a grant application. 3. Project Scope. The overall project scope consist of ADA accessible pathway, picnic shelter, interpretive signage and an ADA compliant restroom facility. 4. Project Scope Adjustments. To maximize Special Appropriation Funding the following adjustments were included in the budget calculations: an ADA Trail extension to the north, development of and installation of additional interpretive signs and some additional sitting stones. All will require future council approvals. 5. Cost. For purposes of the Special Appropriation funding Grant with DEED staff developed the following budget. Project Activities DEED City1 Total Other* (DNR Grant) Total ADA Trail Construction $ 20,000 $ 101,510 $103,000 $ 224,510 Sitting Stone Areas $ 5,955 $ 3,945 $ 6,000 $ 15,900 Vault Toilet #1 $ 19,500 $ 26,500 $ 47,000 $ 93,000 Vault Toilet #2 $ 120,800 $ 120,800 Shelter and Picnic Tables $ 71,213 $ 13,151 $ 24,826 $ 109,190 Interpretive Signage $ 20,000 $ 4,820 $ 24,820 Archeology $ 3,412 $ 22,860 $ 26,272 Design and Engineering $ 10,000 $ 34,900 $ 44,900 Construction Management $ 29,120 $ 10,000 $ 4,000 $ 43,120 Total $ 300,000 $ 217,686 $184,826 $ 702,512 1. The City Total include donated funds. Donations to date= $86,155; City obligated funding = $131,531. 6. Funding. With the addition Bonding Bill Funding all elements of the originally proposed project are funded with funds left over for some follow on work (see paragraph 4). Item No.: 6 Date: January 11, 2021 Item Description: Big Island Park Bond Funding Grant Application Resolution Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda AGENDA ITEM Funding Source Amount Projected Comments City- Park Fund $ 131,531 Approved at Award Donations- Big Island Legacy Fund $ 68,000 Approved at Award Individual Donations $ 8,155 Accepted DNR Grant $ 184,826 Requires a match up to $200,000 Donation in kind-Bolton and Menk $ 10,000 State Bond Funding $ 300,000 TOTAL $ 702,512 7. Project Timeline. When What January/February 2021 Additional Work Change order approvals Summer 2021 Remaining construction 8. Staff Recommendation. I recommend approval of the grant application and adoption of the application resolution. COUNCIL ACTION REQUESTED Motion to adopt the Resolution at Exhibit B. Exhibits A. Grant Application B. Grant Resolution References A. Big Island Management Plan, 2011 (Available on Big Island Website) B. Big island Master Plan, 2018. (Available on Big Island Website) C. State of Minnesota Capital Grants Manual, 2014 1 Special Appropriation Grant Grant Application The Cover Sheet must be completed by all applicants requesting financial assistance. Project Name and Address: Applicant: City of Orono Project Contact Person: Adam Edwards Email address: aedwards@ci.orono.mn.us Title: City Engineer / Public Works Director Address: 2750 Kelley Parkway City: Orono MN, Zip Code: 55356 Phone: 952-249-4661 Engineer/Architect Information Project Contact Person: Jeff Weyandt Email address: Jeffrey.Weyandt@bolton- menk.com Title: Project Engineer Address: 2638 Shadow Lane, Suite 200 City: Chaska MN, Zip Code: 55318-1172 Phone: (612) 599-2829 The following describes the grant information and allowable expenditures. Qualified grantee – City of Orono Qualified expenditures- General Obligation Bond eligible expenses directly related to predesign, design, construct, furnish, and equip improvements at Big Island Park, including a picnic area, trails and trail gates, restrooms, permanent seating, and interpretive panels. Grant Amount- $300,0000 – This appropriation is not available until the Commissioner of Minnesota Management and Budget determines that full funding has been committed to the project. Big Island ADA Trails 100 Big Island, Orono, MN 55331 2 Submittal: Minnesota Department of Employment and Economic Development Attention: Patrick H. Armon/Community Finance Office First National Bank Building 332 Minnesota Street, Suite E200 St. Paul, MN 55101 If some attachments are not easily e-mailed as a pdf, please contact Patrick Armon. 3 Narrative Section Please provide your answer to each question in the space provided. Attach any supporting documents to the back of this application. General Narrative 1. Please give a general summary of the project: The purpose of the Big Island Park Project is to facilitate use of the park by visitors with mobility impairments by upgrading select trails to Americans with Disabilities Act (ADA) standard and providing ADA compliant restrooms and picnic facilitates. The project will also improve public education through the provision of interpretive signage and security with trail gates and security cameras. The overall project was started in 2020 using funding from the City, Donors and a MnDNR grant. That work consisted mainly of the initial design, permitting and the construction of the majority of the ADA compliant trail system. The Plan is to continue work in 2021 to complete the trial work, as well as the remaining proposed project improvements. 2. Provide a map of the city of Orono with the location of the project indicated on the map. Also provide a zoning map with the location of the project indicated on the zoning map: 4 3. Provide engineering and/or architectural total project cost estimate documents: No.Item Units Qty Unit Price Total Price Base Bid: 1 MOBILIZATION LS 1 70,500$ 70,500$ 2 FILTER LOG LS 2,700 6$ 16,200$ 3 COIR BLOCK SHORELINE RESTORATION LS 100 95$ 9,500$ 4 TREE PROTECTION LF 1,600 5$ 8,000$ 5 COMMON EXCAVATION (P)LF 800 40$ 32,000$ 6 AGGREGATE BASE (CLASS 5) TON 154 115$ 17,710$ 7 CRUSHED LIMESTONE TRAIL EA 240 125$ 30,000$ 8 REMOVABLE BOLLARD LS 4 1,400$ 5,600$ 9 GRANITE BOULDER EA 4 875$ 3,500$ 10 LIMESTONE SEAT BLOCK EA 6 1,325$ 7,950$ 11 SEED, FERTILIZER & MULCH (SEED MIX 25-131)EA 1 11,500$ 11,500$ Base bid Subtotal 212,460$ Bid Alternates: A1 VAULT TOILET (NEAR CITY DOCKS)EA 1 93,000$ 93,000$ A2 4" CONCRETE PAVEMENT W/ 4" AGGREGATE BASE SF 890 27$ 24,030$ A3 SHELTER STRUCTURE EA 1 49,000$ 49,000$ A4 PICNIC TABLE- STANDARD EA 2 5,000$ 10,000$ A5 PICNIC TABLE - WHEELCHAIR ACCESSIBLE EA 2 5,000$ 10,000$ Alternate Total 186,030$ Base bid + Alternates 398,490$ City Procured and Installed 15 Interpretive Sights EA 7 513$ 3,591$ 16 Visitor Center interior Painting LS 1 200$ 200$ 17 INFORMATIONAL SIGN EA 2 513$ 1,026$ TOTAL City Procured and Installed 4,817$ Change Orders C1 Additional Limestone Seat Block EA 3 1,326$ 3,977$ C2 Additional Mobilization +A2,3,4 EA 1 16,160$ 16,160$ C3 Additional Vault Toilet EA 1 120,800$ 120,800$ C4 Additional Trail LS 1 20,000$ 20,000$ C5 Additional Interpretive Signage LS 1 20,000$ 20,000$ C6 Additional Limestone Seat Block EA 3 1,326$ 3,977$ Change order Total 184,913$ Construction Subtotal 588,220$ Design, Management and Admin Design LS 1 34,900$ 34,900$ Design Additions for C4-6 LS 1 10,000$ 10,000$ Archeology LS 1 22,860$ 22,860$ Additional Archeology for C4-6 LS 1 3,412$ 3,412$ Construction Oversight LS 1 31,560$ 31,560$ Additional construction oversight for C3-6 LS 1 11,560$ 11,560$ TOTAL Design, Management and Admin 114,292$ TOTAL 702,512$ As of 4 Dec 20 Big Island Park Project Cost Estimate 5 4. Provide evidence of who currently owns the property, who will own the property during construction, and who will own the property at time of completion: The Park is owned by the City of Orono. 5. Provide a current operating, maintenance and reserve (OM&R) budget as well as projected budgets that correspond with a completed and operational project for its first two years. If not yet available, please indicate when they would be: The operations and maintenance of the project improvements will be added to the City’s Parks Operating Budget. The following estimates are for the project improvements and do not include existing maintenance operations at the park nor depreciation. Trail maintenance (surface grading, aggregate replenishment, vegetation management and erosion repairs is estimated at $1365/ yr. Restroom (cleaning and refuse removal) is estimated at $780/yr. Restroom tank pumping is estimated at $1200/y. Sign maintenance and replacement is estimated at $600/yr. Amenities maintenance (security features, tables, picnic shelter) is estimated at $780/yr. Total annual maintenance cost is estimated at $4,725/ year. 6. Will any functions of the project be contracted out to entity(s) that are not employees of the city? If so, please describe those functions and outline their role(s): Routine operation and maintenance of the Park will be performed by the City’s parks Employees. Septic services to pump out the vault Toilets will be contracted. 7. Outline what permits will be needed for project construction: All permits have been acquired. Permits include Minnehaha Creek Watershed district (MCWD) erosion control and Shoreline Stabilization. Also a review by SHPO was required for the MnDNR Grant that the city received for part of this project. That has been completed although the additional trail work proposed to be coved by the Bond funds will likely require and update to the archeology survey and SHPO approvals. 8. Will any employees or entities operating, maintaining or managing the park need any professional licenses or certification to carry out their duties: The septic cleaning for the vault toilets will require a SSTS certification from MPCA. 9. Does the city have any future plans to use this facility for a purpose other than a park for the public? No. The deed is restricted. 10. Will the city be renting any of the park or park facilities to any entities? If so, would any of them be frequent users? No 6 11. Please review the STATE OF MINNESOTA CAPITAL GRANTS MANUAL (https://mn.gov/mmb/assets/Capital%20Grants%20Manual%20May%202014%20REVISED_up dated%20links_tcm1059-291111.pdf) and attach a completed copy of the CAPITAL PROJECT CHECKLIST (pages 7-10 of manual) with this application: See Attached. Sources and Uses Budget ($300,000 Grant) 1 Includes City Park funds and donations to the City for the project. * Other = A 2019 MnDNR Grant. This grant requires a 50% non-state match from the City. Project Timeline Activity Finish All permits in place October 2020 Project out for public bid March 2020 Bid accepted 1 April 2020 Project started 2 November 2020 Project complete November 2021 Project inspected and operational November 2021 Notes: 1 The original project began in 2020. The additional items funded by the Bond funds will be executed as change order in November 2020-February 2021. 2 The original project started in 2020 the additional work funded by the Bond will occur in 2021 Project Activities DEED City1 Bank Other* Total ADA Trail Construction $ 20,000 $ 101,510 $103,000 $ 224,510 Sitting Stone Areas $ 5,955 $ 3,945 $ 6,000 $ 15,900 Vault Toilet #1 $ 19,500 $ 26,500 $ 47,000 $ 93,000 Vault Toilet #2 $ 120,800 $ 120,800 Shelter and Picnic Tables $ 71,213 $ 13,151 $ 24,826 $ 109,190 Interpretive Signage $ 20,000 $ 4,820 $ 24,820 Archeology $ 3,412 $ 22,860 $ 26,272 Design and Engineering $ 10,000 $ 34,900 $ 44,900 Construction Management $ 29,120 $ 10,000 $ 4,000 $ 43,120 Total Costs $ 300,000 $ 217,686 $184,826 $ 702,512 7 LOCAL GOVERNMENT RESOLUTION 2020 Special Appropriation General Obligation Bond Grant BE IT RESOLVED that the City of Orono act as the legal sponsor for project(s) contained in this Application to be submitted on January 12th, 2021 and that the City Engineer/Director of Public Works and the City Finance Director are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Orono. BE IT FURTHER RESOLVED that the City of Orono has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Orono has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Orono, may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that City Engineer/Director of Public Works and City Finance Director, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Orono on January 11th, 2021. SIGNED: Attest: Dennis Walsh January 11th, 2021 Mayor Anna Carlson January 11th, 2021 City Clerk 8 Project Site Plan CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 2020 SPECIAL APPROPRIATION GENERAL OBLIGATION BOND GRANT BE IT RESOLVED, that the City of Orono act as the legal sponsor for project(s) contained in this Application to be submitted on January 12th, 2021 and that the City Engineer/Director of Public Works and the City Finance Director are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Orono. BE IT FURTHER RESOLVED, that the City of Orono has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED, that the City of Orono has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED, that upon approval of its application by the state, the City of Orono, may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED, that City Engineer/Director of Public Works and City Finance Director, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Orono on January 11th, 2021. SIGNED: ATTEST: Dennis Walsh, Mayor Anna Carlson, City Clerk AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: RJO 1. Purpose. To recognize Christine Mattson for her services to the City of Orono and its residents. 2. Background. Christine Mattson resigned from her position as Planning Assistant effective January 8, 2021. She originally started May 31, 2007. COUNCIL ACTION REQUESTED Motion to adopt the resolution as drafted. Exhibits A. Draft Resolution of Appreciation Item No.: 7 Date: January 11, 2021 Item Description: Resolution of Appreciation to Christine Mattson – Resolution Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION OF APPRECIATION TO CHRISTINE MATTSON FOR 14 YEARS OF DEDICATED SERVICE TO THE CITY OF ORONO WHEREAS, Christine Mattson, has served the City of Orono since May 31, 2007 as Planning Assistant; and WHEREAS, Christine’s nearly 14 years of service have been marked by dedication to the best interests of the community; and WHEREAS, Christine has consistently strived for accuracy and timeliness in the execution of her duties; and WHEREAS, nearly every construction permit issued by the City during her tenure passed through Christine’s capable hands; and WHEREAS, Christine has earned the respect and friendship of residents, applicants, developers, and co-workers for her patience, kindness, professional knowledge, amazing cookies, continued willingness to assist others, organization, research skills, diagnostic abilities, recollection of old cowboy shows, classic country music, and humor; and WHEREAS, Christine has proven to be a valuable asset to the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono does hereby express its sincere appreciation and gratitude to Christine Mattson for her dedicated service to the community and does also highly commend her for the manner in which she has carried out her duties and responsibilities. BE IT FURTHER RESOLVED, that the City Council extends to Christine their best wishes for continued success in her future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 11th day of January 2021. ATTEST: ___________________________ _________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Approved By:RJO 1. Purpose. The purpose of this action item is to renew the State of Minnesota Joint Powers Agreement with the City of Orono on behalf of its City Attorney and Police Department 2. Background. The Orono Police Department on behalf of its Prosecuting Attorney has a current Joint Powers Agreement (JPA). The JPA with the City of Orono on behalf of its City Attorney and Police Department is a renewal. 3. Staff Recommendation. I recommend approval of the State of Minnesota Joint Powers Agreement with the City of Orono on behalf of its City Attorney and Police Department. (Renewal) COUNCIL ACTION REQUESTED Motion to approve the State of Minnesota Joint Powers Agreement with the City of Orono on behalf of its City Attorney and Police Department. (Renewal) Exhibits A. State of Minnesota Joint Powers Agreement B. Court Data Services Amendment to CJDN Subscribers Agreement C. Resolution Approving State of Minnesota JPA with the City of Orono on behalf of its City Attorney and Police Department Item No.: 8 Date: January 11, 2021 Item Description: Adopt State of Minnesota Joint Powers Agreements with the City of Orono on behalf of its City Attorney and Police Department (Renewal) Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda SWIFT Contract # 185876 MN0271500 1 STATE OF MINNESOTA JOINT POWERS AGREEMENT AUTHORIZED AGENCY This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ("BCA") and the City of Orono on behalf of its Police Department ("Agency"). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in those agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit authorized agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized agencies in performing their duties. Agency wants to access these data in support of its official duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration date: This Agreement expires five years from the date it is effective. 2 Agreement between the Parties 2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Agency use Agency’s equipment to access the BCA’s systems and tools. This is generally accomplished by an individual user entering a query into one of BCA’s systems or tools. B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and information from BCA’s systems and tools. This method of access generally results in the Agency with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer-to-computer system interface occurs when Agency’s computer exchanges data and information with BCA’s computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA’s systems and tools as described in this Agreement. Agency will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. SWIFT Contract # 185876 MN0271500 2 2.4 Agency policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre- employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to ensure that Agency’s employees and contractors comply with all applicable requirements. Agency ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://dps.mn.gov/divisions/bca/bca- divisions/mnjis/Documents/BCA-Policy-on-Appropriate-Use-of-Systems-and-Data.pdf. 2.6 Access granted. A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency’s written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Agency conducted a particular transaction. If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA’s transaction record meets FBI-CJIS requirements. When Agency’s method of access is a computer to computer interface as described in Clause 2.2C, the Agency must SWIFT Contract # 185876 MN0271500 3 keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If an Agency accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Agency must have a transaction record of all subsequent access to the data that are kept by the Agency. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA’s request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency’s access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor personnel screening. The BCA will conduct all vendor personnel screening on behalf of Agency as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint-based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Agency. 3 Payment The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn. Stat. § 299C.46 as specified in this Agreement. The bills are sent quarterly for the amount of Five Hundred Ten Dollars ($510.00) or a total annual cost of Two Thousand Forty Dollars ($2,040.00). Agency will identify its contact person for billing purposes, and will provide updated information to BCA’s Authorized Representative within ten business days when this information changes. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651-793-1007, or her successor. The Agency's Authorized Representative is Chief Correy Farniok, 2730 Kelley Parkway, PO Box 86, Orono, MN 55356, (952) 249-4700, or his/her successor. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. SWIFT Contract # 185876 MN0271500 4 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466, governs the Agency’s liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Agency’s books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency’s records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If Agency accesses federal databases, the Agency’s records are subject to examination by the FBI and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of alleged violations; sanctions For purposes of this clause, “Individual User” means an employee or contractor of Agency. 9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Agency and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber SWIFT Contract # 185876 MN0271500 5 Amendment. None of these provisions alter the Agency’s internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency must determine if and when an involved Individual User’s access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report the status of the Individual User’s access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User’s access to systems or tools than that made by Agency and BCA’s determination controls. 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA’s satisfaction. If Agency’s failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency’s Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days’ written notice to the other party’s Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party’s authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing obligations The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government Data Practices; 9. Investigation of alleged violations; sanctions; and 10.Venue. SWIFT Contract # 185876 MN0271500 6 The parties indicate their agreement and authority to execute this Agreement by signing below. 1. AGENCY Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: ______________________________________________ Date: _____________________________________________ 1 COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment (“Subscriber Amendment”) is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, (“BCA”) and the City of Orono on behalf of its Police Department (“Agency”), and by and for the benefit of the State of Minnesota acting through its State Court Administrator’s Office (“Court”) who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract number 185876, of even or prior date, for Agency use of BCA systems and tools (referred to herein as “the CJDN Subscriber Agreement”). Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and/or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 2. Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. 2 a. “Authorized Court Data Services” means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA. b. “Court Data Services” means one or more of the services set forth on the Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the current address is www.courts.state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. c. “Court Records” means all information in any form made available by the Court to Subscriber through the BCA for the purposes of carrying out this Subscriber Amendment, including: i. “Court Case Information” means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. “Court Confidential Case Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii. “Court Confidential Security and Activation Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP/IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. “Court Confidential Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. “DCA” shall mean the district courts of the state of Minnesota and their respective staff. e. “Policies & Notices” means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber’s use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. 3 f. “Rules of Public Access” means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. g. “Court” shall mean the State of Minnesota, State Court Administrator's Office. h. “Subscriber” shall mean the Agency. i. “Subscriber Records” means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and/or the Court. c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber’s access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of Subscriber’s duties 4 required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. Subscriber’s access to the Court Records for personal or non-official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber’s duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber’s obligations under this Subscriber Amendment. c. To limit the use of and access to Court Confidential Information to Subscriber’s bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber’s bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber’s bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 5 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. c. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks “MNCIS” and “Odyssey.” d. Restrictions on Duplication, Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any trademark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber’s receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. 6 e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. f. Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court’s licensors, and DCA will be irreparably harmed if Subscriber’s obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court’s licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court’s licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court’s licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court’s licensors, and DCA for reasonable attorneys fees incurred by the Court, Court’s licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958. 7 10. AVAILABILITY. Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber’s Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. [reserved] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber’s Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber’s bona fide personnel or by means of Subscriber’s equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber’s logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber’s failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. c. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber’s bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for access to Court Records provided via the 8 BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year, if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT’S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT’S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court’s licensors, or DCA. Neither Subscriber nor the Court, Court’s licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber 9 hereunder shall be deemed to have been received when personally delivered in writing or seventy- two (72) hours after it has been deposited in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON-WAIVER. The failure by any party at any time to enforce any of the provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendment shall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 10 1. SUBSCRIBER (AGENCY) Subscriber must attach written verification of authority to sign on behalf of and bind the entity, such as an opinion of counsel or resolution. Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: ____________________________________________ (PRINTED) Signed: ___________________________________________ Title: _____________________________________________ (with delegated authority) Date: _____________________________________________ 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: ______________________________________________ Date: _____________________________________________ 4. COURTS Authority granted to Bureau of Criminal Apprehension Name: ____________________________________________ (PRINTED) Signed: ___________________________________________ Title: _____________________________________________ (with authorized authority) Date: _____________________________________________ CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF ORONO ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Orono on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Orono, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Orono on behalf of its Prosecuting Attorney and Police Department, are hereby approved. 2. That the Police Chief, Correy Farniok, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the City Clerk is appointed as the Authorized Representative’s designee. 3. That the Prosecuting Attorney, Steve Tallen, or his or her successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the City Clerk is appointed as the Authorized Representative’s designee. 4. That Dennis Walsh, the Mayor for the City of Orono, and Anna Carlson, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Passed and Adopted by the Council on this 11 day of January, 2021. CITY OF ORONO ATTEST: _________________________________ ______________________________ By: Dennis Walsh By: Anna Carlson Its Mayor Its City Clerk AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Approved By:RJO 1. Purpose. The purpose of this action item is to gain approval to accept a donation from William and Anastasia Hoeft. 2. Background. The Police Department has received a donation from William and Anastasia Hoeft. William and Anastasia Hoeft would like to thank the officers for all the good work and wanted to show their support. They have donated a $1000.00 to be used toward the work out area. 3. Staff Recommendation. I recommend approval to accept the donation of $1000.00 from William and Anastasia Hoeft. COUNCIL ACTION REQUESTED Motion for approval to accept donation of $1000.00 from William and Anastasia Hoeft to be used toward the PD work out area. Thank you for your kind and thoughtful donation. Exhibits A. Donation Letter Item No.: 9 Date: January 11, 2021 Item Description: Approval to Accept Donation Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Approved By:RJO Purpose. The purpose of this action item is to gain approval to purchase 2021 squad cars. Background. The police department has budgeted for the replacement of four vehicles in 2021 and is requesting to replace these vehicles in the next several months. The police department is requesting to order one 2021 Dodge Durango AWD police SUV and two 2021 Dodge Charger AWD. The order for these vehicles would need to be placed prior to the March 2021 cutoff, because placing an order prior to the deadline allows the department to build the police vehicles with options specifically needed by the police department and guarantees contract pricing. Vehicles purchased after March 2020 are limited to stock on hand by individual dealerships; specific options and colors may be difficult to get and pricing is subject to change by the dealership. This year Dodge required a purchase order and the deadline was in October for the Chargers due to demand. Set-up of these vehicles (lights, emergency equipment, etc.) can be from 3-4 weeks depending on availability of equipment and the vendor. These purchases would replace two 2017 Ford Police Interceptor Utility vehicle (#249 and #250), a 2018 Dodge Charger (#253) and a 2010 Chevy Tahoe (#843) All of these vehicles are currently being used and will continue to be used until they are to be replaced. The vehicles will be sold when decommissioned to Dodge of Burnsville or at the auto action. Cost. The City is using the state contracted pricing for the purchasing of these vehicles. Dodge of Burnsville will be used for the purchasing of these vehicles. *plus tax, registration and other miscellaneous fees Funding. This purchase will be funded through the Automotive Equipment line of the police budget. The Automotive Equipment line budgeted $164,000 for the purchase of squads, equipment and set-up of these vehicles. Staff Recommendation. I recommend that we purchase the three new squad cars as described above, the fourth will be ordered toward the end of 2021 Item No.: 10 Date: January 11, 2021 Item Description: Authorization to purchase 2021 Squad Cars Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda Dealership Make Model Quote Dodge of Burnsville Dodge Durango AWD $33,950* each Dodge of Burnsville Dodge Charger AWD $27,525* each AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Approved By:RJO COUNCIL ACTION REQUESTED Motion to approve the purchase of police vehicles for 2021 and the sale/auction of the vehicles that these will replace. Exhibits A. Dodge Charger Quote B. Dodge Durango Quote AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Approved By: Purpose. The purpose of this action is to swear in the Junior Cadets (Ashley Gabrielsen and Matthew Condon) into the Growth Through Opportunity program (GTO). Item No.: 11 Date: January 11, 2021 Item Description: Swearing in of Junior Cadet Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: RJO 1. Purpose. To authorize the Building Services Committee (Mayor Walsh, Councilmember Johnson) to finalize a contract with a selected candidate. 2. Background. As authorized by the City Council on January 4th, the City is currently advertising for a Building Official and Building Inspector. Those applications are due February 8th. In the interim, (until any hired staff are fully on-boarded) the City needs additional capacity for plan review and inspections. At the direction of the Building Services committee, staff has requested per hour rates for building services including Building Official, Plan Review, and inspections. These responses are provided as exhibits. The Committee has not reached consensus on which contractor to hire, and seeks authorization, after completing the review process, to hire on behalf of the Council. Once the Council makes a decision on the Building Official/ Inspector after reviewing candidates, staff will present for the Council a replacement contract for more permanent service, to supplement the services provided by the new hire(s). 3. Staff Recommendation. Staff recommends the Council authorize the Committee to hire a contractor on behalf of the Council. COUNCIL ACTION REQUESTED City Council should react to the request Exhibits A. Summary of costs B. MnSpect agreement C. SAFEbuilt addendum D. Rum River addendum Item No.: 12 Date: January 11, 2021 Item Description: Interim Building Services Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Planning Department report MnSpect Safe Built Rum River Designated Building Official $150.00/hr 110.00$ Included in either the Inspection or plan review rate Inspector with State Delegation Projects (SDP)$125.00/hr 85.00$ 85.00$ Plan Review for SDP $125.00/hr 95.00$ 125.00$ Plans Examination (all but SDP, above)$105.00/hr 110.00$ 125.00$ Commercial Inspector (CBO)$105.00/hr 85.00$ 125.00$ Plumbing Inspections $105.00/hr 85.00$ 85.00$ Septic System Plan Review & Inspections $105.00/hr 110.00$ 85.00$ Fire Inspections $105.00/hr 85.00$ 85.00$ Code Enforcement Activities $95.00/hr Not specified Not specified Residential Inspector (Limited B/O)$90.00/hr 85.00$ 85.00$ Clerical Activities $85.00/hr 50.00$ State Delegation projects in Orono are Schools, senior living, assisted living, etc. During the duration of the interim contract, SAFEBuilt will require 40 hours per week for each of the Building Official and Building Inspector. The other respondents did not make that statement. Exhibit A INTERIM AGREEMENT FOR BUILDING OFFICIAL AND INSPECTION SERVICES 1.Cost to the City for Services. The City shall pay Inspector for Services performed by Inspector within 30 days of submission of a written invoice to the City for the following Services at the following rates: A.The fee to act as the Designated Building Official (DBO) shall be $750 per week or portion thereof, which shall include up to 5 billable DBO hours per week. B.For the services listed below, the fee for inspection personnel and services shall be as follows: i.Designated Building Official (Qualle)$150.00/hr ii.Inspector with State Delegation Projects $125.00/hr iii.Plan Review for SDP $125.00/hr iv. Plans Examination (all but SDP, above) $105.00/hr v.Commercial Inspector (CBO)$105.00/hr vi. Plumbing Inspections $105.00/hr vii. Septic System Plan Review & Inspections $105.00/hr viii. Fire Inspections $105.00/hr ix. Code Enforcement Activities $95.00/hr x.Residential Inspector (Limited B/O) $90.00/hr xi. Clerical Activities $85.00/hr Inspector shall submit logs with its invoices for services rendered under this subsection. Commented [JB1]: Qualle: “ I am willing to act on an hourly basis, but you should understand that there will be charges every week for my services. This would render the “portion thereof” moot.” Exhibit B From:Steve Nero To:Jeremy Barnhart Cc:Dave Hendrix Subject:Updated Pricing Date:Thursday, January 7, 2021 10:17:10 AM Hi Jeremy: Thanks again for your time this morning. Per our conversation, here is the updated pricing. Option 2 Hourly Rates: • $110/ Hour – Building Official – Minimum of 40 hours per week • $85/ Hour – Multi-Certified Inspector – Minimum of 40 hours per week • $85/ Hour – Additional Multi-Certified Inspector – As Needed • $50/ Hour – Building Administrative – As Needed • $95/ Hour -- Commercial Plans Examiner – As Needed *Additional inspector when utilized would be minimum 8 hours. Please let me know if you have any questions or if you’d like to discuss anything. I will make myself available all afternoon. Look forward to hearing from you soon, Steve T. Nero Senior Director, Business Development SAFEbuilt 312.339.0436 snero@safebuilt.com Exhibit C Op Op AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: RJO 1. Purpose. To consider sale of a small portion of city owned land to the adjacent property owner. 2. Background. On June 8, 2020, the City Council reviewed a request for a boundary line adjustment, regarding city owned land in and adjacent to Forest Lake and private property at 1121 North Arm Drive. The Council appeared to support the adjustment, provided the property owner paid all associated expenses. The applicant has prepared the legal description and surveys necessary for the request. A review of the survey confirms that about 876 sq ft of the city lot is land above the OHWL. The City cannot give this land away. The applicant has proposed purchase of the 876 sq ft of land for $100.00. He bases this proposal on a similar sized land parcel two houses to the north, that parcel is valued at $100.00 by the County. Information on that parcel is provided as Exhibit A. This appears to suggest fair market value. Should the Council support the sale at this price, they should direct the City Attorney to confirm the title work allowing the sale. The sale could be completed at the same time as the vacation of the adjacent unimproved right of way is completed, in March. 3. Public Comment. No public comments are collected at this time. The Planning Commission will hold a public hearing on the sale. 4. Staff Recommendation. Staff recommends the Council accept the price offered, and direct the city attorney to confirm title on the property and prepare or review necessary documents for the transaction. COUNCIL ACTION REQUESTED City Council accept the price as offered and direct the city attorney to confirm title and prepare or review necessary documents for the transaction. Exhibits A. Emailed Offer, with map of property B. Minutes from June 8, 2020 Council meeting C. Survey D. Area Map References Case file LA20-000035 Item No.: 13 Date: January 11, 2021 Item Description: LA20-75 – Brian Huisman, Sale of a Portion of Land adjacent to 1121 North Arm Drive Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: City Administrator Report From:Brian Huisman To:Jeremy Barnhart Cc:Dustin Rief; Melanie Curtis; schmidt@sathre.com Subject:Re: 1121 North Arm Dr, Orono Date:Sunday, December 13, 2020 5:32:10 PM Hi Jeremy, I have submitted the boundary line adjustments and vacation applications. These applications were submitted together through the City of Orono website. I included all the relevant files from Jared in the application. The application does not include my offer for the City property as I wasn't sure where it would fit, so I have my offer here. The best comparable I could find is a property my adjacent neighbor (Martin Sarenpa) to the north owns, It is PID: 0711723130084. It has a value of $100. I would propose that I pay this same amount, $100. Jared Averbeck informed me that he has moved on to another survey company and that Dan Schmidt from Sathre-Bergquist (copied on this email) has taken over for him. In my application I added Dan as an authorized representative. Please let me know if you need anything else. Thanks to you and your team for your consideration of this matter. Best Regards, Brian Huisman 281-507-9383 From: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Sent: Tuesday, December 8, 2020 2:29 PM To: Jared Averbeck <javerbeck@sathre.com> Cc: Dustin Rief <drief@ci.orono.mn.us>; Melanie Curtis <MCurtis@ci.orono.mn.us>; 'Brian Huisman' <bri205@msn.com> Subject: RE: 1121 North Arm Dr, Orono Jared, Thank you for the phone call this afternoon. There are two separate issues involved in the proposed reconfiguration of the property at 1121 North Arm, one is a alley vacation, and the other is a boundary line adjustment. Both require separate applications. Exhibit A Vacation. The survey suggests that the alley encroaches onto the lakeshore at 1121 North Arm. Through a public hearing process (Planning Commission review, Council decision) The City must find that there is no public interest in the land, and the land could be vacated. Unfortunately, the City Council does not choose who receives the vacated land, the County does. For this application, because it involves land touching a water of the state, the DNR gets 60 days to react, so no action would occur until those 60 days expire. Ive attached our cheat sheet for additional information. Boundary Line Adjustment. I understand your client wants to acquire the portion of city land that is landward of the OHWL (my estimates show 876 sq ft, but should be confirmed). Per State Statute, a City cannot give land away. Your client should prepare a monetary offer for the land, including the rationale in developing that offer to the City Administrator, who will prepare it for Council review. If/ when the Council accepts the offer, and the vacation process has concluded, I will need existing legal descriptions and new legal descriptions of the property (including the portion of the vacated alley) and a graphic showing the detachment/ rearrangement. You can start these processes at any time, the next deadline is December 16th. I hope that helps. Let me know if you need anything else. Jeremy Barnhart, AICP Community Development Director City of Orono 952-249-4626 From: Jared Averbeck [mailto:javerbeck@sathre.com] Sent: Thursday, November 19, 2020 10:31 AM To: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Cc: Dustin Rief <drief@ci.orono.mn.us>; Melanie Curtis <MCurtis@ci.orono.mn.us>; 'Brian Huisman' <bri205@msn.com> Subject: RE: 1121 North Arm Dr, Orono Jeremy, Attached is the proposed alley vacation and the Administrative subdivision for you to review. Please let Brian and I know what the next steps are to begin the process of vacating the Alley and conveying the city property to Brian. This is Torrens property so we will have to work with the Hennepin County Registrar of titles and Surveyor’s office. Thank you. Jared Averbeck P.L.S. Jared Averbeck | Survey Department | Sathre-Bergquist, Inc. | 150 Broadway Ave S. | Wayzata, MN 55391 | Ph 952.476.6000 | Fax 952.476.0104 | javerbeck@sathre.com From: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Sent: Monday, November 09, 2020 6:03 PM To: Jared Averbeck <javerbeck@sathre.com> Cc: Dustin Rief <drief@ci.orono.mn.us>; Melanie Curtis <MCurtis@ci.orono.mn.us> Subject: Re: 1121 North Arm Dr, Orono Jared, The City Attorney advises that the City cannot give away land to a private resident. In a typical boundary line adjustment, there is a swapping of land. Based on the lot configuration, I don’t think that is a viable option. Another option could include a cash payment. I don’t have a number to give your client; if they wanted to propose a number, I will run that by the city administrator. Please give me a call to discuss. Jeremy Barnhart, Community Development Director 952-249-4626 Sent from my iPad On Nov 4, 2020, at 2:40 PM, Jared Averbeck <javerbeck@sathre.com> wrote: Jeremy, I am not familiar with Citizen Serve. What is it? Does this need to go to a city council meeting for the vacation and transfer of property? Thank you. Jared Averbeck P.L.S. Jared Averbeck | Survey Department | Sathre-Bergquist, Inc. | 150 Broadway Ave S. | Wayzata, MN 55391 | Ph 952.476.6000 | Fax 952.476.0104 | javerbeck@sathre.com From: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Sent: Wednesday, November 04, 2020 11:12 AM To: Jared Averbeck <javerbeck@sathre.com> Subject: RE: 1121 North Arm Dr, Orono Jared, I can prepare the document for you. I do need you (or the owner) to complete the application in Citizen Serve and pay the fee, which is $50.00. If you have a word version of the legal descriptions before and after, that will be helpful and avoid transcription errors. With the application, fee, and legal descriptions, I should be able to turn it around quickly. Jeremy Barnhart, AICP Community Development Director City of Orono 952-249-4626 From: Laura Oakden Sent: Monday, October 26, 2020 3:58 PM To: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Cc: Melanie Curtis <MCurtis@ci.orono.mn.us> Subject: FW: 1121 North Arm Dr, Orono Weren’t your handling this? From: Jared Averbeck [mailto:javerbeck@sathre.com] Sent: Monday, October 26, 2020 3:26 PM To: Laura Oakden <loakden@ci.orono.mn.us>; Melanie Curtis <MCurtis@ci.orono.mn.us> Subject: RE: 1121 North Arm Dr, Orono Laura, I have a revised survey after talking with Wayne at Advance surveys and a new draft of the administrative subdivision. Brian, the homeowner would like to have clear title of the property with both sidelines extending to the water. In order to do this a part of the alley would have to be vacated and a part of Lot 4, Forest Lake Addition to Saga Hill would have to be transferred to Brian. I don’t know if you realized would need to take place. Is this something that will be difficult to accomplish with the city? Thank you. Jared Averbeck P.L.S. Jared Averbeck | Survey Department | Sathre-Bergquist, Inc. | 150 Broadway Ave S. | Wayzata, MN 55391 | Ph 952.476.6000 | Fax 952.476.0104 | javerbeck@sathre.com From: Laura Oakden <loakden@ci.orono.mn.us> Sent: Wednesday, September 30, 2020 4:10 PM To: Jared Averbeck <javerbeck@sathre.com>; Melanie Curtis <MCurtis@ci.orono.mn.us> Subject: RE: 1121 North Arm Dr, Orono Hi Jared, Here is the only survey I have on file for this property. Thanks Laura From: Jared Averbeck [mailto:javerbeck@sathre.com] Sent: Wednesday, September 30, 2020 2:26 PM To: Melanie Curtis <MCurtis@ci.orono.mn.us>; Laura Oakden <loakden@ci.orono.mn.us> Cc: Laura Oakden <loakden@ci.orono.mn.us> Subject: RE: 1121 North Arm Dr, Orono Laura, Can you please send me the survey for the property to the north of 1121. It should be 1101. I believe the city gave the property to that address and I would like to make sure our survey matches. Thank you. Jared Averbeck P.L.S. Jared Averbeck | Survey Department | Sathre-Bergquist, Inc. | 150 Broadway Ave S. | Wayzata, MN 55391 | Ph 952.476.6000 | Fax 952.476.0104 | javerbeck@sathre.com From: Melanie Curtis <MCurtis@ci.orono.mn.us> Sent: Monday, June 15, 2020 3:50 PM To: Jared Averbeck <javerbeck@sathre.com> Cc: Jeremy Barnhart <jbarnhart@ci.orono.mn.us> Subject: RE: 1121 North Arm Dr, Orono Jared Do the attached help? Melanie Curtis (952.249.4627 *mcurtis@ci.orono.mn.us All permitting is now done through our new online portal - LINK! From: Jared Averbeck [mailto:javerbeck@sathre.com] Sent: Monday, June 15, 2020 2:59 PM To: Melanie Curtis <MCurtis@ci.orono.mn.us> Subject: 1121 North Arm Dr, Orono Mellanie, The homeowner is working with the city on acquiring city property. See attached agenda item. Do you have a property description of the city property? Also do you have anything that would be useful for this survey? An older property survey of the clients property or adjacent. Also, it says this was done before, is there an example of how this land was split off before? Thank you. Jared Averbeck P.L.S. Jared Averbeck | Survey Department | Sathre-Bergquist, Inc. | 150 Broadway Ave S. | Wayzata, MN 55391 | Ph 952.476.6000 | Fax 952.476.0104 | javerbeck@sathre.com He nn e pin Cou n ty P ro perty Ma p Da te : 1/6 /2 02 1 Comm en ts: 1 inc h = 1 00 fee t PAR CEL ID: 07 117 23 130 08 4 OWN ER N AME: Ma rtin T Sa ren pa PAR CEL AD DRESS: 3 8 A ddr es s U na ss ign ed , Or on o MN 0 000 0 PAR CEL AR EA: 0.1 7 ac re s, 7,27 3 sq ft A-T-B: Ab stra ct SAL E PR ICE: SAL E D ATA: SAL E C OD E: ASSESSED 20 19 , PAYABLE 202 0 PROPERT Y TYPE: Vac an t L and -L akesho re H OM ESTEAD : N on -H ome stea d M AR KET VAL UE: $10 0 TAX TO TAL: $1 .0 0 ASSESSED 20 20 , PAYABLE 202 1 PRO PER TY TYPE: Va ca nt L an d-lakeshor e HO MESTEAD: No n-h ome ste ad MARKET VALU E: $1 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 2 1 Exhibit B Exhibit C AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: Exhibit D AGENDA ITEM Prepared By: AMC Reviewed By: Approved By: RJO 1. Purpose. The purpose of this agenda item is to temporarily increase the compensation of Ronald Olson while he is acting as Interim City Administrator for the City. 2. Background. At the January 4th Special Meeting the Council accepted the resignation of City Administrator Dustin Rief and appointed Ronald Olson as Interim City Administrator. Ronald Olson will be performing the duties of the City Administrator as the City searches to fill the position. Dustin Rief will be available to assist by phone until February 4, 2021. Currently the City Administrator position is compensated at $133,141.00 at a Grade 19/Step 6. The proposed compensation for the Interim City Administrator is $125,272.94 Grade 19/Step 4. 3. Staff Recommendation. Staff recommends approval of the temporary compensation increase for Ronald Olson while acting as Interim City Administrator from Grade 16/ Step 7 - $114,005.00 to Grade 19/Step 4 - $125,272.94. COUNCIL ACTION REQUESTED Consider a motion to approve the temporary compensation increase for Ronald Olson while he is acting as Interim City Administrator from Grade 16/ Step 7 - $114,005.00 to Grade 19/Step 4 - $125,272.94. Item No.: 14 Date: January 11, 2021 Item Description: Discuss Interim City Administrator Compensation Presenter: Ron Olson, Interim City Administrator Agenda Section: City Council Report AGENDA ITEM Prepared By: RJO Reviewed By: Approved By: RJO 1. Purpose. The purpose of this item is to update the Council on the purchase of a property on Old Crystal Bay Road from MnDOT. 2. Background. Last year the Council approved the purchase of a piece of property on Old Crystal Bay Road bordering Highway 12. The site has been identified as a suitable location for a new Public Works Building and a possible Orono fire station. The State of Minnesota has filed a quitclaim deed with the Hennepin County Recorder. The property is now officially owned by the City of Orono. As part of the development of the property, the Council directed staff to plan for the extension of city utilities to the property. This will require an extension of the MUSA and possibly a rezoning of the property. The Community Development Director has contacted the Metropolitan Council to begin the process of expanding the MUSA. Expanding the MUSA will require an Amendment to the Comp Plan. COUNCIL ACTION REQUESTED Informational only. No Action is required. Item No.: 15 Date: January 11, 2021 Item Description: Update on Purchase of Property on Old Crystal Bay Road Presenter: Ron Olson Interim Administrator/Finance Director Agenda Section: City Administrator Report AGENDA ITEM Prepared By: AMC Reviewed By: Approved By:RJO 1. Purpose. The purpose of this action item is to gain approval to accept a donation from Dennis Walsh and Richard F. Crosby II 2. Background. Councilmember Richard Crosby and Mayor Dennis Walsh would each like to donate $1,750.00 of their salaries to the City bringing the total donation to $3,500.00. Minnesota Statutes § 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution of the governing body. 3. Staff Recommendation. I recommend approval to accept the donation from Dennis Walsh and Richard F. Crosby II COUNCIL ACTION REQUESTED Motion for approval to accept the donation from Dennis Walsh and Richard F. Crosby II Exhibits A. Resolution Item No.: 16 Date: January 11, 2021 Item Description: Authorization to Accept Donation – Dennis Walsh and Richard F. Crosby II Presenter: Ron Olson, Interim City Administrator Agenda Section: City Administrator Report CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA RESOLUTION ACCEPTING DONATION WHEREAS, Section 2-38 of the Orono City Code to sets the yearly salary of each Council Member at $3,500.00 and the yearly salary of the Mayor at $4,200.00; and WHEREAS, Councilmember Richard Crosby and Mayor Dennis Walsh would each like to donate $1,750.00 of their salaries to the City bringing the total donation to $3,500.00; and WHEREAS, Minnesota Statutes § 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution of the governing body. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orono, Minnesota as follows: 1. Councilmember Richard Crosby’s monthly salary payment will be withheld until the amount withheld reaches $1,750.00. 2. Mayor Dennis Walsh’s monthly salary payment will be withheld until the amount withheld reaches $1,750.00. 3. These donations, totaling $3,500.00 are hereby accepted by the Council. ADOPTED by a 2/3 vote of the City Council of the City of Orono this 11th day of January, 2021. ______________________________ Dennis Walsh, Mayor ATTEST: _______________________________ Anna Carlson, City Clerk