HomeMy WebLinkAbout01-25-2021 Council PacketAgenda
Council Meeting
Monday, January 25, 2021 6:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
The public is invited to address the council regarding any item on the regular agenda. If your topic is not
on the agenda, you may speak during the Public Comments section.
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
1. Special Meeting Minutes of January 4, 2021
2. City Council Meeting Minutes of January 11, 2021
3. Council Work Session Minutes of January 11, 2021
4. Claims/Bills
5. Approval of Tobacco License 2021 Renewals
6. Approval of Kennel License 2021 Renewals
7. Fee Schedule Amendment
8. Seasonal Weight Restrictions – Resolution
9. Smith Avenue Trail Marking
10. Golf Course Irrigation Pond Dredging (21-029)
11. Interim Building Services
Public Comments – (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage in
discussion or take action on items presented at this time. However, the council may refer issues to staff
for follow up or consideration at a future meeting. Speakers should state their name and home address at
the podium before speaking.
Presentation
12. Hennepin County Sheriff Update
Director of Public Works/City Engineer Report
13. Big Island Park ADA Trail Project (19-033) – Interpretive Signage Planning
Mayor/Council Report
Interim City Administrator/Finance Director Report
14. COVID-19 Pay Extension and Outdoor Seating Resolution
City Attorney Report
Agenda
Council Meeting
Monday, January 25, 2021 6:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
Closed Session to Discuss Union Negotiations
The meeting will be closed as permitted by section 13D.03 to discuss the City’s labor negotiation strategy
related to the City’s negotiations with International Union of Operating Engineers, Local 49 and Office
and Professional Employees International Union, Local 12 unions.
Adjournment
Upcoming Events
2021
02-01-21 Park Commission Meeting, Monday, 6:00 p.m.
02-08-21 Council Work Session, Monday, 5:00 p.m.
02-08-21 City Council Meeting, Monday, 6:00 p.m.
02-15-21 Official Holiday, City Offices Closed
02-16-21 Planning Commission Meeting, Tuesday, 6:00 p.m. (Matthew Johnson)
02-22-21 Council Work Session, Monday, 5:00 p.m.
02-22-21 City Council Meeting, Monday, 6:00 p.m.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 1 of 10
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present
in the chambers and via electronic means: Mayor Dennis Walsh, City Council Members Richard
Crosby, III, Matt Johnson, Aaron Printup and Victoria Seals. Representing Staff were City
Attorney Soren Mattick, Community Development Director Jeremy Barnhart, City Clerk Anna
Carlson, Finance Director Ron Olson, and City Administrator Dustin Rief (arrived after agenda
item 3).
Walsh called the special meeting to order at 2:30 p.m., followed by the Pledge of Allegiance.
AGENDA
1. DISCUSS THE EMPLOYMENT AGREEMENT AND RESIGNATION OF THE CITY
ADMINISTRATOR DUSTIN RIEF
Attorney Mattick stated the Council has received Mr. Rief’s resignation and noted he does have
an employment contract which was forwarded to the Council. Mattick believes the first order of
business is a motion to accept the resignation and then they can talk about some of Mr. Rief’s
requests.
2. ACCEPT RESIGNATION OF CITY ADMINISTRATOR DUSTIN RIEF
Printup moved, Johnson seconded, to accept the resignation of City Administrator Dustin
Rief. Ayes: 5; Nays: 0.
Attorney Mattick said when he sent out the email regarding Mr. Rief’s resignation, there were a
couple of requests. The Council may recall the City paid $9,500 for moving expenses for Mr.
Rief and there was a term in the contract which stated each year he was with the City, a certain
amount of the $9,500 would be forgiven. However, if it was before a given amount of time, the
City would seek recoupment. Under the terms of the employment contract, given Mr. Rief’s
resignation in February 2021, the contract calls out a payback to the City in the amount of
$3,500. Mr. Rief has requested that the City forgive that $3,500 and Attorney Mattick stated that
will be the first item for the City to consider. He continued and said this may have gone away,
but Mr. Rief was looking to submit his resignation February 4, 2021 and stay on the payroll for a
couple of weeks using PTO. Attorney Mattick and Mr. Rief have discussed it and at this point,
Mr. Rief would submit his resignation effective February 4, 2021 and that gives him the 45 days
as contemplated by the contract. Attorney Mattick believes Mr. Rief can use a floating holiday
so his last day would be February 3, 2021. Under the City’s health insurance policy, the
insurance for Mr. Rief’s family is paid effective the first of the month and covers them through
February and Mr. Rief was trying to accomplish being insured through February. Come
February 4, 2021, the City would cash Mr. Rief out of all of his PTO and Attorney Mattick does
not have an exact number but believes it is around $119, and the item has been cleared up.
Before the Council is the $3,500 request regarding moving expenses.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 2 of 10
2. ACCEPT RESIGNATION OF CITY ADMINISTRATOR DUSTIN RIEF - Continued
Seals clarified Attorney Mattick is looking for where the Council sits regarding the $3,500.
Mattick said that is correct.
Walsh asked to wait on that for a moment, as Johnson had a question and Seals also had a
conversation with Mr. Rief. He noted there is nothing big on Rief’s calendar and asked if Orono
need Mr. Rief to be around until February 4, 2021. He would like to address those issues before
they talk about the $3,500. He noted Finance Director Ron Olson will be stepping into the City
Administrator role and asked his opinion on the value of keeping Mr. Rief on through that date.
Olson noted he has been out on medical leave and his original work release said January 21,
2021 but he has been working from home. He is only working about 5 hours per day at the
moment and noted they can increase that but he is currently unable to drive.
Walsh said it sounds like there is value in keeping Rief on to get the house in order before he
leaves.
Olson said that would be his concern, and if the Council is comfortable with him working from
home he can do that.
Printup stated he is okay with Olson working from home as he has been doing in the interim. He
noted at some point they could send out an internal application of anyone interested in taking on
the role for a longer term while the Council decides what the process looks like over the course
of many months.
Seals does not have an expectation that Olson would be in the office every day for eight hours;
she noted she also manages a team from her home and said Olson has been with the City long
enough to know the ins and outs of what needs to be done and has a strong team that can support
him. Seals has always been of the belief that when someone leaves a company or corporation, it
is great that they have made that decision, but one foot is already out the door. If the City can
pull the band-aid off sooner and jump right in, that may be better if Olson feels he is able to do
that. Seals noted health-wise, they do not want to put Olson at risk and she does not think he has
to be in the office. She would like to know what big things they would need to accomplish in the
next month and the biggest thing she found from conversations are the union negotiations. She
noted Mattick is involved with those right now but that would be the most pressing thing.
Johnson noted the minute a City Administrator turns in their resignation, in his mind, they turn
into a contractor of sorts rather than an employee. He asked if someone resigns, is the City
obligated to say yes, they accept that date of February 4, 2021.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 3 of 10
2. ACCEPT RESIGNATION OF CITY ADMINISTRATOR DUSTIN RIEF - Continued
Mattick does not know how they could make it any sooner and explained the reason for February
4, 2021 is because the contract required 45 days’ notice. This is a benefit to the Council so the
individual does not just leave the City high and dry with a couple days’ notice.
Johnson said that answers his question. They will leave it at that date and as Rief will be under
the City’s payroll during that period, he should always be available during normal working
operations. Johnson proposed having Rief operate from his home and from a security position,
the City should remove access control to the building, the police department, etcetera, now and
Rief’s point of contact will be through the interim administrator. In that scenario any required
communication would go through Ron Olson. Johnson said they have very senior department
heads that have been very efficient and he thinks the City can muster through this period and
work as a team to get through whatever comes up, including meetings like this one.
Walsh said they cannot say Rief must immediately work from home, as he will have to connect
with Olson, get into his office, show Olson all the things on his computer, and what is going on.
There will be some transition here and Walsh agrees with Johnson but thinks that Rief needs to
coordinate with Olson to start going through everything in the office.
Johnson agreed and said Olson will dictate what he needs.
Walsh noted that on top of just coming back, Olson will have a lot of things on his shoulders and
the City must manage that.
Printup thinks it is important to note and be comfortable with the fact this is not the first time
they have had interims and pointed out that Olson has been interim several times. This is not
anything new for Orono and the industry average is approximately 3-5 years for the City
Administrator. They’ve been through it before and will get through it again.
Walsh stated Orono is a different city than it was 4, 6, or 10 years ago with much more
technology and big-burner items in front of the Council and they cannot let them go for 3-6
months. Everyone must recognize that Olson will have much more on his shoulders.
Olson said he thinks they have better department heads now than in the past.
Crosby said it will be a lot on Olson’s plate and the Council must give him time to get up to
speed.
Walsh summarized and noted the Council is saying that Rief does not need to come in anymore
but needs to be available for a full work schedule through February 4, 2021 to communicate with
Olson. Olson will be the point person going forward and effective the termination on February
4, 2021. Walsh asked to discuss the reimbursement of $3,500.
Printup asked if they need a motion on that item.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 4 of 10
2. ACCEPT RESIGNATION OF CITY ADMINISTRATOR DUSTIN RIEF - Continued
Attorney Mattick said someone could make a motion now or wait until they sort through the
$3,500 issue and have it be one big bulk motion.
Johnson stated this is a simple contractual agreement and he would recommend that the Council
adhere to the provisions of the contract. That is the reason why they had a contract and in his
research there was some concern about the amount of moving expenses and this was a good
incentive…if Rief stayed in Orono, they would pay him more. He noted that it did not work out
that way, so to Johnson it is a simple following of the terms of the contract agreed to.
Seals said that is where she is at, as well. In the beginning, moving expenses were lower and the
City increased the number with the “carrot” on the end. She stated it is a written contract and
that is the reason the City put it in there. Every company she has been with that has something in
place like this – if someone leaves early, they leave early and that is what they signed up for.
She agrees with following the contract as by not following the contract, they question the validity
of contracts going forward.
Walsh takes the opposite approach and said it has nothing to do with the validity of the contract,
as anyone can ask to change their portion of the contract. He thinks it is a good faith item
because of the family issues that are bringing Rief home to Nebraska and it would well-serve the
community because these are public meetings. He said “we are humans as well,” and it didn’t
work out completely, Rief did a good job overall while he was here and Walsh said it would be a
small token of sending Rief off for the job that he did. He thinks it would go a long way in their
community effort as they look for a new City Administrator and that they have compassion as
people on the Orono City Council.
Printup agrees on the compassion, but thinks they should stick with the contract and the
amendments.
Crosby sides with Walsh on this one, he thinks it is a small token to show concern for a member
of the Orono family and does not think it is a big price to pay.
Walsh said that is the only item truly remaining, they just need to vote on the $3,500 amount that
Rief has asked forgiveness on.
Attorney Mattick thinks the rest of the guidance works but the vote on $3,500 would be good.
Johnson moved, Seals seconded, to keep the terms of the contract for the repayment of a
portion of moving expenses. Vote: Ayes (Johnson, Printup, Seals), Nays 2 (Crosby, Walsh).
Mattick noted the Council could make a motion to appoint Olson officially as interim. He asked
the Council how to go forward with the two union contracts as Rief was in the room with
Attorney Mattick and he believes a staff member should be present.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 5 of 10
Walsh said Mattick and Olson can go to work on who will replace Rief.
Walsh moved, Crosby seconded, to appoint Ron Olson as the interim City Administrator
and to make all those decisions moving forward; Dustin Rief will be available through
February 4, 2021 on a full-time basis as per the contract. Ayes: 5, Nays 0.
3. DISCUSSION AND GUIDANCE ON FILLING THE CITY ADMINISTRATOR
POSITION (INTERIM/LONG TERM)
Walsh said in the past they have utilized a search firm and the process can take 6 months to a
year; other options may include advertising and vetting. Staff is looking for guidance from the
Council on filling the position full-time.
Crosby asked what the cost of hiring the firm was previously.
Seals thought it was around $30,000.
Printup thought maybe $25,000.
Seals’ initial thoughts are she was not impressed with the firm they previously used, especially
for the price they paid. If possible, a multi-pronged approach with the first being to post the job
immediately, connect it with the League of Minnesota Cities, and then have a work committee of
Seals and Printup on a weekly basis look at the applications and résumés that come in. The
second prong would be if the Mayor and Council still choose to investigate additional firms. Her
gut tells her the last time they hired a City Administrator they would have found the person
through the League of Minnesota Cities. To Seals, it seems like an expensive waste of funds and
it is also a long timeline. She noted they have a pretty savvy group of Councilmembers and
Mayor and thinks they could find someone on their own, either internally or externally.
Johnson asked Mattick, in dealing with other cities, is there an opportunity for Orono to
streamline the process by searching on their own.
Mattick said for a community like Orono, the bulk of the candidates will be from Minnesota. If
someone is looking on a job they will look at each website for that posting. Many communities
hire a search firm to help with the vetting process and put it out there. He said it is 50/50 on
whether the City posts it or spends the money. When cities spend the money they avoid doing
all of the background, reference calling, etcetera, but does not know if that is enough of a value
for what they would spend.
Johnson asked the biggest risk of posting it themselves.
Mattick replied if the City posts it, the risk is questions about why it did not work out last time
and basic questions about the stability of the community in that position.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 6 of 10
3. DISCUSSION AND GUIDANCE ON FILLING THE CITY ADMINISTRATOR
POSITION (INTERIM/LONG TERM) – Continued
Seals noted those questions may come up regardless.
Crosby said they could post something on their own, put a job posting on LinkedIn and set a
timeframe; if the City does not have success, they go to a search firm. He does not know if there
was great value in the search firm they hired the last time.
Seals has looked at the League of Minnesota Cities website and was pleasantly surprised at the
amount of resources they had in relation to this topic. She said if people were willing to commit
time to review résumés , get things in front of the Council during work sessions, etcetera (and
she is willing), she thinks they could come to a good solution.
Crosby thinks they should set a time frame on it, whether one or two months, and if they are not
successful at finding a candidate they can hire a search firm.
Seals agreed.
Walsh said if Printup and Seals are willing to spend the time and energy on this, he would not
have any problems spending the first 30 days to see how it ends up. Like anything, he thinks
they will get something right away or they will not get anything and then will need the help of a
recruiter. He would like a good understanding of what Printup and Seals are willing to do in
those first 30 days.
Printup thinks Walsh is right, there will be a lot of hits at first and then it just depends on how
that trickles down. He thinks there will be a lot of applicants as that has been the trend in the
past. If it is a very bumpy ride they will easily know after a month that they will need outside
help. A month goes very, very fast and he thinks that is a safe route.
Crosby is comfortable with 30 days.
Seals asked how they get the job posted.
City Clerk Anna Carlson said they could post it on the League of Minnesota Cities first.
Seals agreed and said she and Printup can come up with a plan to look at résumés. She noted
they could dedicate time at work sessions and could be accountable to the rest of the Council
with what they are hearing, seeing, and who the candidates are.
Johnson asked when the next meeting is.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 7 of 10
3. DISCUSSION AND GUIDANCE ON FILLING THE CITY ADMINISTRATOR
POSITION (INTERIM/LONG TERM) – Continued
Walsh would like not only a timeline but also the scope of duties. He said they will obviously
have to work with Carlson and Olson on where it all goes, the timeframe, and the feedback. He
wants Printup and Seals to be sure it is all good on their end to be the “search committee.”
Seals stated she is fine with it.
Printup agreed.
4. DISCUSSION AND GUIDANCE FOR BUILDING AND ZONING DEPARTMENT
A. BUILDING OFFICIAL/BUILDING INSPECTOR
Barnhart said it is primarily just an update of job descriptions within the department and they
drafted a new building inspector job description. They will review one or both of the positions
based on the applications and going back to supplement. When Christine Mattson resigned, staff
looked at who does what, and when as part of the process. He tried to pare down things they
don’t do anymore and make sure everyone is adequately depicted in their job description. In
their discussion with the union, the understanding is that one of the planners would like to be
considered a senior planner. Barnhart said Orono does have a senior planner position, and he
took this opportunity to propose some changes which are part the job description they will see in
the packet. Today he is looking for an approval of the job descriptions, authorize Staff to
advertise the building services positions, and authorize Staff to advertise for the Planning
Assistant position.
Johnson noted in the chambers, they could only hear every other word as Barnhart’s audio was
breaking up.
Walsh said they are breaking it down to three items: 1) review the job descriptions, 2) put them
out for advertisement, and 3) move the Planner to Senior Planner. He thinks they have already
decided they need to put the ads out, so the Council needs to look at the job descriptions. He
asked under the Building Inspector where it says “supervision received in exercise” it says none
– he thinks they need supervision by someone, although he is not sure who, perhaps Barnhart or
the Chief Inspector.
Barnhart noted the job description for the Building Inspector is accountable to the Community
Development Director or the Building Official depending on who is in the seat. He noted they
can make that change.
Printup asked if the two job descriptions are Building Inspector and Building Official.
Walsh stated that is correct.
Printup asked if by putting the ads out, they are hired as City employees.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 8 of 10
4. DISCUSSION AND GUIDANCE FOR BUILDING AND ZONING DEPARTMENT –
Continued
Walsh answered in the affirmative. He said in his meeting with himself and Matt [Johnson] the
bids came back on a percentage of fee basis which is unacceptable – they have already gone
back to get an hourly basis. In the end, they decided there are three different realms of how this
could work. Since the City is spending $210,000 a year already, they could hire a Chief
Inspector and a Building Inspector all in-house and maybe cover it all. They could perhaps get
only a Chief Inspector and outsource other inspections like they do now at an hourly rate, or they
may not find a Chief Inspector and find only a Building Inspector and they can keep as much in
house as possible and outsource the rest. He noted they do not know who will apply and are
keeping their options open. He noted they asked Barnhart to go back to MNSpect and get an
hourly rate because they were the only people that had any wherewithal to even handle this kind
of operation. Walsh told them he does not know what Orono will be hiring internally because
either way, if they are spending $210,000 and they can control as much as possible, they will
look at those options.
Printup said they have potential of significant savings for the taxpayers.
Walsh said no, they are spending $210,000 and will spend that no matter what. He noted they
will not save any money, but rather will have direct control of who they have on Staff, versus
outsourcing. It could be a lot, a little, or all of it. They just don’t know yet and are keeping all
options open. Walsh said they have always had a Chief Inspector and outsourced the rest which
was $130,000 but if the City can bring two people in and they are fabulous, the City can do that
much less outsourcing and control it.
Crosby said they have to see what is available in the marketplace.
Johnson clarified they are not approving these positions but rather finding out what options they
have to put the City in the best position.
Printup said that is a good exercise.
Walsh stated part of the exercise is to make sure they have a third party vendor ready to go on an
hourly basis that is acceptable to the City Council. Then it is just a matter of how much of the
work they receive. He said unless there are any other questions on the job descriptions, he would
like to get those out, see what comes in and how they can fill those positions.
Johnson moved, Printup seconded, to approve and advertise the two inspection positions as
presented. Ayes: 5, Nays 0.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 9 of 10
4. DISCUSSION AND GUIDANCE FOR BUILDING AND ZONING DEPARTMENT –
Continued
B. REORGANIZATION OF BUILDING & ZONING DEPARTMENT
Barnhart said the changes proposed for the “reorganization” is really an update of the job
descriptions of the Senior Planner (there is no one currently in that seat), the City Planner, the
Planning Assistant, and the Community Development Director. He noted they are subtle
changes, they are not changing any grade or steps, just updating the job descriptions based on the
services provided. The only reason they are looking at the job description for the Senior Planner
now is in anticipation of a request coming forward to have a person take that spot. Barnhart is
not advocating any person at this time and they have not received any applications, but he is
anticipating that type of question in the future. He explained what he is primarily looking for
from the “reorganization” of the Community Development Department is approval of the job
descriptions as they are provided, and to authorize Barnhart to advertise for the replacement
Planning Assistant. He pointed out they are not elevating that to a Junior Planner, but rather a
Planning Assistant job.
Walsh does not understand what the ramifications are of elevating someone from “Planning
Person” to “Senior Planning Person” and asked Mattick if there are implications from a union
standpoint. He assumes it means more money with a different title.
Mattick said in moving someone up to a Senior Planner, the request was made as part of a
negotiation so perhaps they want to hold off on that specific request. He said yes, it would result
in more money.
Walsh does not see any reason to make a decision on that right now; he sees no problem in
putting out the Planning Assistant advertisement. Everything else he would just pass on right
now.
Johnson stated they will have a new leader of the City and they want to have the next person that
fills that role to be in the position to tell the Council what needs to be reorganized and what does
not. Whatever the Council can do to postpone this until they receive input from the person that
will be most affected and judged on the performance. If someone is a new leader coming in,
they do not want a lot of things that have been newly decided and be told to “go with this.”
Walsh agrees, but they have also had the discussion of union negotiations and they are done with
it. He said they do not need to revisit it right now. He does not see any issues with the job
description, so unless anyone else does, he would move to advertise the position with the job
description as presented.
Printup moved, Seals seconded, to advertise the Planning Assistant position with the job
description as presented. Ayes: 5, Nays: 0.
Rief noted he came into the Chambers after item 3 of the agenda.
MINUTES OF THE
ORONO SPECIAL CITY COUNCIL MEETING
Monday, January 4, 2021
2:30 p.m.
_____________________________________________________________________________________
Page 10 of 10
4. DISCUSSION AND GUIDANCE FOR BUILDING AND ZONING DEPARTMENT –
Continued
Walsh summarized quickly for Rief that the Council has appointed Olson as the interim City
Administrator; they will have Rief work from home until February 4, 2021and available full-time
as the contract dictates for the rest of the weeks. He noted they voted on the $3,500 forgiveness
which was voted down and therefore will need to be refunded. Walsh said they approved the job
descriptions for the Planning Assistant, the Building Official, and the Building Inspector. The
Council has appointed Seals and Printup as the committee to put the position out for the City
Administrator for one month to see if they can avoid spending the $20-30,000 for a search firm.
ADJOURNMENT
Walsh moved, Johnson seconded, to adjourn the meeting at 3:23 p.m. VOTE: Ayes 5, Nays
0.
ATTEST:
_____________________________________ _______________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 11, 2021
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 1 of 11
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, Aaron Printup and Victoria
Seals. Representing Staff were City Attorney Shana Conklin, and Finance Director Ron Olson.
Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
1. OATH OF OFFICE
• Mayor Dennis Walsh
Printup led Dennis Walsh in the Mayoral Oath of Office:
I, Dennis Walsh do solemnly swear that I will support the Constitution of the United States and
the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the
Office of Mayor of the City of Orono in the County of Hennepin, the State of Minnesota, to the
best of my judgment and ability.
• Council Member Victoria Seals
Mayor Walsh led Victoria Seals in the Orono City Council Oath of Office:
I, Victoria Seals do solemnly swear that I will support the Constitution of the United States and
the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the
Office of City Council Member of the City of Orono in the County of Hennepin, the State of
Minnesota, to the best of my judgment and ability.
• Council Member Richard F. Crosby II
Mayor Walsh led Richard F. Crosby II in the Orono City Council Oath of Office:
I, Richard F. Crosby II do solemnly swear that I will support the Constitution of the United States
and the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the
Office of City Council Member of the City of Orono in the County of Hennepin, the State of
Minnesota, to the best of my judgment and ability.
APPROVAL OF AGENDA
CONSENT AGENDA
2. CITY COUNCIL MEETING MINUTES OF DECEMBER 7, 2020
3. CLAIMS/BILLS
4. APPROVAL OF RENTAL LICENSES
5. CITY ADMINISTRATOR JOB DESCRIPTION REVISION
6. BIG ISLAND PARK DEED GRANT APPLICATION – RESOLUTION
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 11, 2021
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 2 of 11
7. RESOLUTION OF APPRECIATION OF CHRISTINE MATTSON
8. ADOPT STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE
CITY OF ORONO ON BEHALF OF ITS CITY ATTORNEY AND POLICE
DEPARTMENT
This item was removed from the Consent Agenda.
9. APPROVAL TO ACCEPT DONATION – WILLIAM AND ANASTASIA HOEFT
10. AUTHORIZATION TO PURCHASE 2021 SQUAD CARS
Crosby would like to pull item No. 8 from the discussion and have the Police Chief discuss it.
Crosby moved, Seals seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays
0.
Walsh noted they will move item No. 8 to after the Swearing in of the Junior Cadets.
Walsh stated they would hold a public hearing regarding the Orono Police Department consideration of
the purchase of body-worn cameras for the Police Officers. The City is providing an opportunity for the
public to comment on this subject. Walsh opened the public hearing at 6:07 p.m.
Staff noted they received two emails notifying that they could not attend in person. Angela Hennessey
wrote to support the police department in purchasing body cameras and thinks they are a necessity in our
times for the protection of citizens and officers; she is surprised they do not have them already. Another
email is from Pat Hennessey, who is strongly in favor of the police department wearing body cameras and
feels they should already have been wearing them. He asked the Council to do what needs to be done
ASAP to get cameras on the police.
Walsh asked if anyone was present who would like to make a public comment and asked them to
approach the podium and state their name and address for the record. Seeing none, Walsh closed the
public hearing at 6:08 p.m.
PUBLIC COMMENTS
Richie Anderson, 3205 Crystal Bay Road, wants to thank the Council for his appointment again to the Lake
Minnetonka Conservation District (LMCD) and noted he has put his name in for Treasurer. He has some
ideas on how to go forward and the Council will be his guinea pigs.
Walsh thanked Mr. Anderson for all his time and effort in working on that and said the Council appreciate
it.
PRESENTATION
Swearing in of Junior Cadets
Mayor Walsh read the oath for Ashley Gabrielsen and Matthew Condon
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I, Ashley and Matthew do solemnly swear under oath that I will support and work with the City of
Orono and the Orono Police Department, that I will follow the direction of its employees and
support the duties of the office of Police Cadet in the City of Orono, in the County of Hennepin, to
the best of my judgment and ability, so help me God.
Ashley Gabrielsen and Matthew Condon both said “I Do.”
Walsh congratulated them both.
Police Chief Correy Farniok asked Alex Oladoyin, one of the team coaches and organizers, to explain what
the Growth Through Opportunity (GTO) program is. He noted this is the second year of the GTO program,
they have had great success with it and hope to continue it in the future.
Ms. Oladoyin stated she used to work for Orono and that is when the police partnership started. She noted
GTO stands for Growth Through Opportunity and is a partnership between community members and the
police force. The intention of the program is for participants to gain public safety experience, and also job
experience and resume building; it also allows the Police Department to learn more about working with
members of the community who have disabilities. It has been a really awesome partnership so far and they
had two clients in the program last summer and are very excited to do it again. Ms. Oladoyin owns a
company called Empower Inclusion and Paul, one of her employees will be job coaching and hanging out
with Matthew and Ashley.
8. ADOPT STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF
ORONO ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT
Police Chief Farniok said this is a five-year renewal to continue a Joint Power Agreement (JPA) as well as
a Court Data Services amendment to the CJD End Subscriber Agreement, and the Resolution adopting this.
He noted this is a formality, it is to allow the City to access the Criminal Bureau of Apprehension data
services and also to allow the Prosecuting Attorney Steve Tallen to access those records for court purposes.
The agreement is very similar to what was passed five years ago with just minor changes but it is no different
than what other cities across Minnesota are doing.
Crosby asked if there are any significant changes in this agreement compared to the old one.
Chief Farniok said it is continuing and the only change is if they were ever to change the Prosecuting
Attorney from Steve Tallen to a different firm, they would most likely need to pass another Resolution
accepting that.
Johnson moved, Seals seconded, to adopt the State Of Minnesota Joint Powers Agreements With
The City Of Orono. VOTE: Ayes 5, Nays 0.
PLANNING DEPARTMENT REPORT
12. INTERIM BUILDING SERVICES
Barnhart said the Building Services Committee is working through the review of the responses received to
the Building Services Request for Proposal (RFP); they have received three RFPs and the Committee is
reviewing those right now. He is asking for authorization for the Committee to choose the interim Building
Official and interim Building Inspector without having to come back to the City Council. He has provided
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the information regarding anticipated interim costs. When the Building Official and Building Inspector job
posting closes in early February, the same Committee will likely be interviewing the candidates and will
provide recommendation to the City Council.
Walsh noted one RFP was from out of state, and another was MNSPECT who have 18 cities or more nearby
and they have higher standard for technology. He clarified they did not ordinarily work under an hourly
wage, but rather a percentage of fee, but because Orono’s values are so much different it did not make
sense. The City essentially rejected the proposals and asked them to come back with an hourly proposal,
which they have done. Walsh and Johnson spoke about it and Johnson was going to talk to MNSPECT and
negotiate a bit on the fees as this is new for the City, as well. Once the City receives that feedback they can
march this forward and get it in place. At that point they can start to figure out what they will hire internally,
whether it is a Chief Inspector or just an Inspector; or a Chief Inspector and an Inspector, as the City roughly
spends approximately $215,000 per year. Walsh said they could easily employ two people and perhaps
handle it all themselves, but even if they have that they will need back up if someone is on vacation or they
get overloaded.
Johnson said in the search there are good, viable candidates for the City and that is good news. He said the
fine-tuning should be wrapped up by the end of the week and they just need Council permission to make
that commitment on behalf of the Council so they do not have to wait to get it done.
Barnhart clarified he is asking for authorization for the interim contract or interim agreement.
Seals moved, Crosby seconded, to authorize the Committee to hire a contractor on behalf of the
City Council. VOTE: Ayes 5, Nays 0.
13. LA20-75 – BRIAN HUISMAN, SALE OF A PORTION OF LAND ADJACENT TO 1121
NORTH ARM DRIVE
Barnhart clarified the Council saw this last June and at that time it was a request for a boundary line
adjustment because there is some land in the middle of the lake. He said the exhibit is what he provided in
June and there is also an attached survey; the survey shows the City actually owns some land, landward of
the ordinary high water line and they cannot just give that land away, they must sell it as it is an asset for
the City. The property owner came back with a proposal to buy it for $100 which is the value the County
has put on the land two lots to the north as it is about the same amount of land, although it is a much bigger
parcel because 7/8ths of it is in the lake. That is how the property owner arrived at the fair market value
which seems reasonable.
Walsh said back in June the Council said it sounded completely reasonable, whatever the fair price was but
the property owner also had to pay the costs. He clarified they are just bringing back the value at this point.
Johnson said that is the one component he wonders about; personally he does not think they can do a straight
vacation of this, so the City Attorney wants there to be a sale.
Walsh said it is because there is nothing to vacate, it is actually owned land.
Johnson said the Applicant’s methodology of $100 is based on the County’s assessment to a property that
is ultimately non-taxable. Johnson thinks there will be more of these in this bay as they want to get things
cleaned up, and he would like to see the Council avoid the value component and when it is just a straight
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“land that is in the way,” it usually conveys as a dollar. He would like to think about standardizing this
when they see these chunks that make no sense so when someone else comes before the Council they do
not get into the debate of value.
Walsh thinks that is a good point, especially if it is just a true “clean up.”
Johnson noted the caveat is that the Applicant incurs all of the expenses from generating the new legal
description, the exhibit, the City’s legal review, etcetera. If the Applicant is doing all that, what is traditional
in his real estate business is that just conveys at a dollar, they are not getting into a value.
Walsh said it is like a quick claim issue and he is good with that methodology as well.
Crosby said it makes sense.
Printup noted there could be more of these in that area, and so that it does not translate into the right-of-
ways, the fire lanes, where people all of a sudden hear this and it turns into an assumption.
Johnson asked if they could define this in a bucket as to what they are trying to do here.
Printup stated word will travel fast, and he does not want it to become an assumption.
Barnhart noted the Council will see both sides of that coin going forward because the adjacent property
owner is going through the vacation process for the adjacent alleyway. He clarified there is a distinction
between platted right-of-way or easements and land. He thinks they can easily make that distinction.
Attorney Conklin said an easement vacation or right-of-way vacation is very different and they typically
would not be seeking compensation for that. However, for parcels of land like this that the City is just
conveying as part of a clean-up process, it would not be an issue in assigning a minimal amount of value to
it and asking the applicant to pick up the costs.
Johnson asked if they want to keep it at $100.
Walsh has no problem with $1.00 as that would be the standard for these types of situations.
Johnson said there is no value so the City is conveying the land.
Crosby agrees that $1.00 is correct.
Barnhart clarified the motion would be to accept the offer with a counter-offer of $1.00. He noted he would
continue the formal process to sale, the Attorney will do the work, and the City will hold a public hearing
in February and the Council will get it back in March.
Johnson moved, Crosby seconded to accept the offer with a counter-offer of $1.00. VOTE: Ayes 5,
Nays 0.
MAYOR/COUNCIL REPORTS
14. Discuss Interim City Administrator Compensation
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Seals said in looking back whenever Staff had stepped into a role for another employee, they have always
had some kind of interim compensation. What the City quickly realized is that it is written into their
union contracts.
Walsh clarified it is not for direct reports or department heads.
Seals said currently the City Administrator position is compensated at a Grade 19 Step 6 and she
proposed that they compensate the interim position at a Grade 19 Step 4; it ends up being about
$10,000/year and would be prorated depending on how fast the City can fill that position. Based on what
the City has spent historically, she thinks it is a pretty minimal.
Walsh said it makes complete sense as someone is stepping into a role, doing additional duties, and they
should be compensated for that. They already looked at what the code says and it is completely
appropriate to step into this.
Seals moved, Johnson seconded, to approve the temporary compensation increase for Ronald Olson
while he acts as interim City Administrator from a Grade 16 Step 7 ($114,005) to a Grade 19 Step 4
which is $125,272.94). VOTE: Ayes 5, Nays 0.
Walsh asked the Councilmembers for their reports.
Johnson congratulated the team but otherwise had nothing to report.
Crosby had a wonderful Christmas with family and hopes everyone did. He looks forward to good work
ahead of them.
Printup echoed congratulations to Walsh, Seals, and Crosby.
Seals welcomed everyone back, noting restaurants are back open and she is excited for that. She shared
that her team is based around the country and she has one employee who has been traveling all over the
south for four months without getting COVID-19; in the end, he contracted COVID-19 by hanging out with
his family. She stated some of the things they are doing just does not make sense, for example closing
schools. She shakes her head because it is not bounded in logic. She hopes schools open soon and stay
open.
Johnson added that people are using the trails and it is nice to see that. The Luce Line is not plowed and
the difference of activity level is enormous, but it gets cross-country skiers. He noted over by Stubbs Bay
they paved it and the amount of snowmobile trailers has increased and people are actually using it.
Seals said at Bederwood, and she is not complaining, kids had taken their parents Gaters and had tow-ropes
with skis and snowboards. It was very entertaining to see it being used.
Johnson said the other activity Orono is providing is the golf course. He said the place was packed and
thought about talking to Public Works about plowing the entrance to the golf course because the golf course
parking lot does not get plowed. He said everyone was parked along the road which is not good as it is not
a wide road; he saw a citizen with their own plow open it up for everyone.
Walsh noted there were cars a couple of weeks ago that were stuck in the parking lot and helping each other
out.
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Crosby suggested getting that on the list.
Walsh said he was at the last Parks Commission work session and one item that came up was the golf course
and perhaps getting some lighting at night because it is so packed and gets dark at 4:00 p.m. in December.
Seals noted Medina actually has a snowmaker, so if they need snow on the hill that is dirt now, they could
talk to them.
The Council discussed the various areas around the City where the public has been having outdoor fun and
recreation.
Seals said she heard again over the weekend, it keeps coming up, why the City’s rates went up. After she
explained, they said “it sucks, but I get it.” She thinks they still need to push more communication out on
that; she said what was missing in the letter that just went out was that it did not mention anything about
the Metropolitan Council. Instead Orono took the hit on everything as it looks like the City raised the rates.
Printup said the newspaper press release did, but the letter that went to homes did not.
Johnson noted it was not on letterhead, either.
Olson asked to clarify that it was not on letterhead and apologized.
Walsh said they better back down to Step 6 and the Councilmembers laughed.
Johnson said the Council should talk about the sewer inspection, he sent two clients through beforehand
and had one go through the City (the City did the inspection), and the other did a private party. He said if
people do not want the City going in to their house they can hire their own person. He stated it is important
to get that data to the City, as they need the video to watch it and approve if it is okay or not. He said Staff
is working with the IT Department to see if they could create a portal to upload the videos as email does
not work because the files are too big.
Seals asked if they have tried WeTransfer as it is free.
Johnson said they are open to all safe options. He noted they ended up putting it on YouTube so the City
could watch it. The process online and application is good, but he cautioned that word is not out yet, and
there will be last minute things – he just received a call from a realtor today who did not know about the
sewer inspection process.
Olson stated “IT Dave” as the Staff calls him was discussing this the previous week and Olson believes he
had checked out WeTransfer and was double-checking to make sure it is an acceptable platform. He hopes
they will have that done quickly and carefully as they are uploading a video file into the City’s network.
Printup likes the trial runs they did.
Johnson said it is interesting because they have done approximately 10 of them.
Seals asked about the results and if they are finding problems.
Johnson said it is 0-for-2 on his; he noted part of what they are trying to prove to the Met Council is whether
they are really right in what they are charging Orono.
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Seals wondered that, also, if there are really problems or not.
Johnson thinks in a dozen they have done, there was one that needed some correction.
Olson said ironically, he was told it was the very first one.
Walsh noted there will always be hiccups or glitches that they must solve and at least they are relatively
easy to solve and getting through the process helped them figure things out. He said as they were speaking
of restaurants being open, he went to Redstone which is near his office in Maple Grove and the waitress
said he was the first person to sit at the bar and order in three months and noted it was nice to see someone
eating at the bar. Walsh reported it was great to eat somewhere other than his desk.
CITY ADMINISTRATOR REPORT
15. UPDATE ON PURCHASE OF PROPERTY ON OLD CRYSTAL BAY ROAD
Walsh noted the City owns it and he wants to talk about the second phase. He wants to get organized with
Edwards to get whatever they need to get done and get the bids to bring sewer and water out there. He said
at that point they would have marketable land no matter what happens; when they approve the bids the next
step will be to get some architectural services to design a general building framework to find out where
they stand. Obviously Public Works needs to do something and that is either now or when this Council is
gone but something needs to be done either way.
Printup asked if there is any action they need to take.
Walsh said no, this is just telling them to get whatever they need drawn up so they can go get the bids.
Olson does not know if they caught it in the memo, but Barnhart has contacted the Met Council and Orono
will need to do a Comprehensive Plan amendment because that parcel is not within the Metropolitan Urban
Services Area (MUSA).
Johnson stated they will need to rezone that.
Olson said they may need to rezone it and Barnhart was going to check, as it appears that there may be an
exception for public buildings under current zoning.
Walsh said they could change it to “institutional,” noting they added that in the last Comprehensive Plan.
Olson noted that would also make sense if they put sewer and water out there and have a marketable lot no
matter what. Then the zoning would fit for that.
16. AUTHORIZATION TO ACCEPT DONATION OF DENNIS WALSH AND RICHARD F.
CROSBY II
Walsh clarified this was in lieu of the City forgiving former City Administrator Dustin Rief of his $3,500
in moving expenses. Walsh and Crosby decided they would like to pitch in for that as they thought it was
the right thing to do for Rief’s years of service in Orono; especially knowing that Rief had family issues
come up and he must uproot his family and move back to Nebraska.
Walsh moved, Crosby seconded, to accept the donation of Dennis Walsh and Richard F. Crosby II
in lieu of Dustin Rief’s reimbursement of moving expenses to the City. VOTE: Ayes 5, Nays 0.
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Walsh asked if there is anything else anyone wanted to talk about before adjournment.
Printup noted they have passionate people in Orono and he received a concern on Tonkawa Road, there is
signage popping up and being taken down, popping up again. He does not know if City Staff needs to go
look at it, noting it is political signage, therefore one person likes it and another does not so it becomes a
game. Printup said he would bring it up at the City Council meeting and look at if it was too close to the
road, but told the concerned party they would look at specifics.
Seals said it is tough on Tonkawa as it is a narrow road.
Printup stated it has been an issue in the past and wants to throw the caution out there that people need to,
perhaps chill out.
Seals said maybe they should leave people’s stuff on their lots alone.
Printup said exactly but if it is too close to the road, the complaints come in and he does not know how
Staff wants to handle it.
Crosby asked if it is blocking sightlines or anything like that.
Printup does not know but asked what the code says.
Crosby said if it is not blocking sightlines, just leave it alone.
Printup does not know if that is the message that needs to be put out.
Walsh stated he was at the work session for the Parks Commission and getting everyone reinvigorated on
all the parks and things they would like to do. He knows that Commissioner Hudson is very excited
about trying to do new things in Crystal Bay as he is coming from a standpoint where if there is open air
sitting there, they should start making use of it before someone else decides what to do there and then
there is something there the City does not want. Therefore he brought up equipment for older kids, a
bigger basketball court, and all kinds of things because people are using that. Walsh knows there have
been some long-term issues at the post office where there is not a lot of parking and the people using the
trails are filling up the parking lot and the postal person cannot even get in there, and also saw a woman
running across and almost get hit by a car.
Printup noted that is why Three Rivers does not like people the crossing the road.
Walsh said they have had some of those issues and if they expand the basketball court more people will
come and need places to park. He asked how they patrol it from those who are using the trails. He noted
Printup brought up the man who lives next door and is perhaps somewhat of a hermit, and at some point
may want to get his house also, to expand part of the parking lot. Walsh said this is just food for thought
as Commissioner Hudson was thoughtful in talking about some of the things he’d like to do over there.
He noted everyone has great thoughts about all the parks with everything else going on.
Printup added in regards to the park equipment, he sent Walsh a photo from many years ago (10-12
years), of the brand new equipment.
Walsh noted there is not any other “big kids” equipment and there is so much land there, there are plenty
of things they could do to use that.
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Seals asked if they confirmed that Minnetonka Beach was offered a large sum, perhaps $150,000 (don’t
quote her), donated to improving their park. The last time she heard, they were not going to accept it, so
Orono was going to reach out and see if they could find out who was willing to donate it.
Walsh clarified that was related to someone who died and wanted the park named after their late husband.
Minnetonka Beach decided they did not want to get into naming parks after people because of a donation
and he believes that was the contentious issue. He reported is the Planning Commission is doing a great
job, they have learned a lot, and Chair Ressler has learned a lot and now his two years are up and Walsh
told Ressler he would like to rotate that position every couple of years to give everyone a chance to learn
more about how to Chair meetings. Scott Kirchner said he would love to jump in and try to take on that
role and many of the Commissioners agreed as he is young and eventually they will need some upward
mobility in people that understand the process. Walsh is sharing those conversations as it comes up at the
end of March and they will make the recommendations for the new Chair; Ressler does not know if he
wants to continue on as a Planning Commissioner and Walsh told him he would really like to see him
continue now that he has learned all this stuff. The older Commissioners would like to get some of the
younger guys some more experience in running meetings and learning the language.
Johnson asked regarding a gravel spot across from the post office, is that a trail head.
Walsh said that is just people running over it and making it a place to park.
Johnson wondered if Three Rivers would pay to pave that section.
Printup stated years ago they talked about it, and he did not like the idea at the time because then it becomes
a trail head or destination.
Johnson said it already seems to be.
Printup told the Council years ago the thought was to lay down boulders and plant there, but then people
just park along the road, as they still do now. He said back then the Navarre municipal parking lot was
looked at for an actual trailhead, but there is not a sidewalk.
Walsh said the sidewalk should be coming in 2021 or 2022. He noted it is hard to police it because the
people are not at their cars.
Printup said it is County.
Walsh just wanted to bring it up so everyone can think about it and perhaps come up with some ideas, as
he said it is known, it is a trailhead whether they want it to be or not.
Crosby said getting cars away from the road is important.
Walsh agreed and noted the problem is that Crystal Bay does not want the City to start eating into the land
in their open area for cars.
Printup stated in the past there was a discussion regarding parking stickers; for example, Wayzata residents
have parking stickers and if someone outside the City wants a sticker, they pay a fee. This could go for any
type of parking in the City, on or off street.
Walsh said the post office people are yelling at the police and the police tell them to talk to the City Council.
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Printup also had a story from years ago; the sidewalk in front of the door was smaller, he thinks the same
person was saying the sidewalk needs to be bigger because of plowing. Then the same person said they
need different striping in the parking lot so people know how to park. He said they need to be careful when
people have concerns and have a “great idea,” sometimes they get what they wish for and they do not like
it.
ADJOURNMENT
Crosby moved, Seals seconded, to adjourn the meeting at 7:04 p.m. VOTE: Ayes 5, Nays 0.
ATTEST:
_____________________________________ _______________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
Orono City Council
Work Session Minutes
Monday, January 11, 2021
Council Chambers
5:00 p.m.
Page 1 of 2
PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals, Aaron
Printup and Matt Johnson. Staff members present were Interim City Administrator/Finance
Director Ron Olson, Police Chief Correy Farniok, Public Works Director/City Engineer Adam
Edwards, Community Development Director Jeremy Barnhart, and City Clerk Anna Carlson.
1. Update/Direction on Medina Fire District Discussions
Interim City/Administrator/Finance Director Ron Olson began discussion asking for direction
from the council on the Medina Fire district plan.
Mayor Dennis Walsh mentioned that Medina thought that we were on board and yet we have
no interest. We still need to solve and figure out our own fire contract and will not be rushing
into something else until we finalize that. Walsh added that we may need to send them a letter
to let them know where we are at on this topic.
Council Member Aaron Printup mentioned that the matrix report shown in the packet was
paid for by Medina so it may be more tailored towards Medina.
Council Member Victoria Seals noted the city is not interested and added she has concerns
with the cost.
2. City Administrator Search Process Update
Seals presented the City Administrator hiring plan. The Organizational Committee and Anna
Carlson will update the City Council along the way during the Work Sessions.
The City Council consented to advertise the position in areas discussed and to add the full
range of compensation for the position to the advertisement.
Seals mentioned that the timeline is subject to change.
Walsh noted the timeline is more for the Council decision making and not necessarily the
deadline to fill the position.
3. Update of Text Amendments
Community Development Director Jeremy Barnhart presented an update to the Council.
Barnhart identified the amendments for which we will process. He asked the Council if there
are any specific amendments they would like to discuss before he goes through them all.
Council Member Matt Johnson noted that the Council should categorize them to help
prioritize the process of changes or updates that are needed.
Barnhart mentioned that our code isn’t exactly enforceable to the degree we need. This is an
exciting opportunity for the city. The Council can identify the priorities they would like to
accomplish with the amendments to their discretion.
Orono City Council
Work Session Minutes
Monday, January 11, 2021
Council Chambers
5:00 p.m.
Page 2 of 2
The Council prioritized the list of the amendments for staff.
4. Text Amendment Boat Storage Discussion
Barnhart mentioned that staff has been working on this amendment since early fall 2020. We
are looking at this as an opportunity to revise the amendment. We are looking to council for
direction about their primary concerns.
Walsh mentioned he was not sure what his concerns are about this. I would like to figure out
what are we trying to accomplish with this. His biggest issue is the unsightliness of the
storage.
Seals asked if we can enforce the ordinance even if it was robust. Walsh noted that if there is
junk on the yard we can enforce that.
Richard Anderson mentioned that he has a problem with this because a former council
member wanted a 30 foot boat so we created an ordinance to accommodate. He disagrees
with the ordinance and thinks it is a waste of time.
Walsh asked if the ordinance made sense and questioned if the City needs it.
The City Attorney mentioned that it could be hard to prove inoperability of the boat. We
could go through it and par down on the ordinance to make it more conducive to what we
want or need in the ordinance.
Walsh asked if anyone has an issue about the size of the boat.
Johnson thinks it is important to have something in the code so that we can at least help
control the issue.
Walsh added that we should keep it simple and questioned why the City should care about the
size the boat. The important concern is to keep it within the setback.
Meeting Adjourned: 5:44 p.m.
CITY OF ORONO:
ATTEST: ________________________________
Dennis Walsh, Mayor
_________________________________
Anna Carlson, City Clerk
AGENDA ITEM
Prepared By: MLU Reviewed By: MLU Approved By: RJO
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
115653 to 115751, totaling $435,565.71.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
#115678 City of Long Lake
$110,833.43
Payment for 1st quarter 2021 fire service and 4th quarter
2020 water and sewer service.
#115681 Civic Systems
$6,882.00
Payment for renewal of financial software for accounting
and utility billing.
#115732 Sojourner $6,700.00
Payment for 2021 advocacy services renewal.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register
Item No.: 4 Date: January 25, 2021
Item Description: Claims/Bills
Presenter: Maggie Ung
Acting Finance Director
Agenda
Section:
Consent Agenda
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CARVER COUNTY 01/15/2021 115653 011121 101-42110-441 NOTARY REGISTRATION Police Department 20.00
Total 115653:20.00
ICMA RETIREMENT TRUST 45 01/15/2021 115654 01142021 101-21705 457 - 01/14/2021 1,691.00
Total 115654:1,691.00
MCB BANK - HSA 01/15/2021 115655 01142021 101-21717 HSA 01/14/2021 233.34
Total 115655:233.34
MN STATE RETIREMENT-HCSP-01/15/2021 115656 01142021 101-21718 PEHSCP - 1/14/2021 2,359.91
Total 115656:2,359.91
NATIONWIDE RETIREMENT 01/15/2021 115657 01142021RO 101-21705 ROTH - 01/14/2021 200.00
NATIONWIDE RETIREMENT 01/15/2021 115657 01142021US 101-21705 457 - 01/14/2021 945.00
Total 115657:1,145.00
NCPERS GROUP LIFE INS.01/15/2021 115658 6732000120 101-21710 PERA LIFE 1/2021 464.00
Total 115658:464.00
OPTUM 01/15/2021 115659 01142021 101-21717 HSA - 01/14/2021 4,765.12
Total 115659:4,765.12
ORCHARD TRUST-MNDCP-ING 01/15/2021 115660 01142021 101-21705 457 - 01/14/2021 1,470.00
Total 115660:1,470.00
PUBLIC EMPLOYEES RETIREM 01/15/2021 115661 01142021 101-21704 PERA 12/28/20-01/10/21 39,362.82
Total 115661:39,362.82
PAYCHEX 01/25/2021 115662 990401 710-49970-416 KIOSKS X3 75.00
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115662:75.00
1 HR RESCUE RESTORATION 01/25/2021 115663 2158 101-41410-240 2020 ELECTION Elections 1,925.00
Total 115663:1,925.00
All Flags LLC 01/25/2021 115664 23281 101-43000-224 FLAG POLES - STREET LIGHTS Public Works Department 306.51
Total 115664:306.51
American Environmental LLC 01/25/2021 115665 2036 602-49450-406 2665 MAPLERIDGE MANHOLE LOCATE Sewer 750.00
Total 115665:750.00
BARTON SAND & GRAVEL CO 01/25/2021 115666 201231 101-43000-224 WINTER PATCH MIX Public Works Department 1,404.20
Total 115666:1,404.20
Blackstone Contractors LLC 01/25/2021 115667 ELLT3 225-45200-530 20-029 EAST LONG LAKE TRAIL 3,862.29
Blackstone Contractors LLC 01/25/2021 115667 ELLT3 225-16500 20-029 EAST LONG LAKE TRAIL 77.24-
Total 115667:3,785.05
BOLTON & MENK INC.01/25/2021 115668 0262615 602-49450-305 GIS MAINTENANCE SEWER Sewer 115.00
BOLTON & MENK INC.01/25/2021 115668 0262615 601-49400-305 GIS MAINTENANCE WATER Water 345.00
BOLTON & MENK INC.01/25/2021 115668 0262615 651-49910-305 GIS MAINTENANCE STORM SEWER Storm Water 115.00
BOLTON & MENK INC.01/25/2021 115668 0262615 101-43170-305 GIS MAINTENANCE GENERAL Engineering 345.00
BOLTON & MENK INC.01/25/2021 115668 0262616 651-49910-304 GENERAL ENGINEERING Storm Water 230.00
BOLTON & MENK INC.01/25/2021 115668 0262624 435-48974-304 2021 STREETS IMPROVEMENTS 21-001 28,012.00
BOLTON & MENK INC.01/25/2021 115668 0262639 225-45200-304 EAST LONG LAKE TRAIL 20-029 320.00
Total 115668:29,482.00
BUREAU OF CRIM. APPREHEN 01/25/2021 115669 0000063885 101-42110-311 CJDN ACCESS FEE Police Department 510.00
Total 115669:510.00
BUSINESS ESSENTIALS 01/25/2021 115670 WO-1107017 101-41900-201 PAPER Central Services 166.50
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115670:166.50
CAMPBELL KNUTSON 01/25/2021 115671 0000G-182 101-41600-307 GENERAL MATTERS 12/20 Law/Legal Services 3,793.30
CAMPBELL KNUTSON 01/25/2021 115671 0004G-170 101-42110-307 POLICE MATTERS 12/20 Police Department 148.50
CAMPBELL KNUTSON 01/25/2021 115671 0201G-104 101-41600-307 MISC RECORDINGS 12/20 Law/Legal Services 1,014.25
CAMPBELL KNUTSON 01/25/2021 115671 0695G-4 101-43280-307 LA20-000048 1700 SHORELINE DR Special Services 220.00
CAMPBELL KNUTSON 01/25/2021 115671 0710G-1 101-43280-307 LA20-000069 4760 BAYSIDE RD Special Services 220.00
CAMPBELL KNUTSON 01/25/2021 115671 0711G-1 101-43280-307 LA20-000070 3145 NORTH SHORE DR Special Services 82.50
CAMPBELL KNUTSON 01/25/2021 115671 0712G-1 101-43280-307 LA20-000071 15 STUBBS BAY RD N Special Services 82.50
CAMPBELL KNUTSON 01/25/2021 115671 0800G-65 101-42400-307 STAFF MEETINGS 12/20 Building & Zoning 115.50
CAMPBELL KNUTSON 01/25/2021 115671 0801G-65 101-41600-307 COUNCIL MEETINGS 12/20 Law/Legal Services 577.50
CAMPBELL KNUTSON 01/25/2021 115671 0802G-65 101-42400-307 B&Z ASSISTANCE 12/20 Building & Zoning 1,023.00
CAMPBELL KNUTSON 01/25/2021 115671 0803G-56 101-41600-307 ORDINANCES 12/20 Law/Legal Services 214.50
Total 115671:7,491.55
CARDMEMBER SERVICE 01/25/2021 115672 011121 101-42110-439 SWEARING IN - CAKE Police Department 41.99
CARDMEMBER SERVICE 01/25/2021 115672 011221 601-49400-441 PERMIT FOR CHEMICAL STORAGE Water 102.49
CARDMEMBER SERVICE 01/25/2021 115672 011221-1 101-43000-441 PERMIT FOR FUEL STORAGE Public Works Department 25.62
CARDMEMBER SERVICE 01/25/2021 115672 011221-2 601-49400-441 CHEMICAL STORAGE PERMIT Water 102.49
CARDMEMBER SERVICE 01/25/2021 115672 011321 101-42110-439 RETIREMENT LUNCH PERSELL Police Department 213.88
CARDMEMBER SERVICE 01/25/2021 115672 011321-1 701-49800-403 REPAIR PARTS BRINE TANK UNIT 426 85.39
CARDMEMBER SERVICE 01/25/2021 115672 011421 101-42110-439 STAFF LUNCH Police Department 72.24
Total 115672:644.10
CARGILL SALT 01/25/2021 115673 2905930058 601-49400-216 NAV WTR PLANT SALT Water 5,023.06
Total 115673:5,023.06
CENTURY LINK 01/25/2021 115674 190604624 614-49840-329 INTERNET 12/08/20-1/07/21 Cable Franchise 1,056.54
Total 115674:1,056.54
Century Link 01/25/2021 115675 010421 601-49400-321 WATER PLANT PHONE/INTERNET 1/4/21-2/3/21 Water 125.03
Total 115675:125.03
CHARLES CUDD 01/25/2021 115676 011921 101-22205 ESCROW REFUND SHADYWOOD VILLAS 10,000.00
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115676:10,000.00
CITY OF BLOOMINGTON 01/25/2021 115677 2000348 601-49400-489 BACTERIAL WATER TESTING Water 31.50
Total 115677:31.50
CITY OF LONG LAKE 01/25/2021 115678 00201505 101-42260-318 1ST QTR 2021 FIRE SERVICE Fire Protection Services 106,772.75
CITY OF LONG LAKE 01/25/2021 115678 4060.68 602-49450-387 4TH QTR 2020 SEWER SERVICE Sewer 2,233.62
CITY OF LONG LAKE 01/25/2021 115678 4060.68 601-49400-387 4TH QTR 2020 WATER SERVICE Water 1,827.06
Total 115678:110,833.43
CITY OF MINNETONKA BEACH 01/25/2021 115679 010621 602-49450-387 SEWER SERVICE - 4TH QTR 2020 Sewer 164.00
Total 115679:164.00
CITY OF ORONO PETTY CASH 01/25/2021 115680 122120 225-45200-489 BI VAULT TOILET - SURCHARGE 24.50
CITY OF ORONO PETTY CASH 01/25/2021 115680 122120-1 225-45200-489 BI VAULT TOILET - SURCHARGE 46.50
Total 115680:71.00
CIVIC SYSTEMS LLC 01/25/2021 115681 CVC20163 710-49970-416 SOFTWARE SUPPORT - 1/1-6/30/21 6,882.00
Total 115681:6,882.00
CORE & MAIN 01/25/2021 115682 N504227 601-49400-227 WATER VALVE PARTS ON SHORELINE & LIVING Water 396.48
Total 115682:396.48
David Weekley Homes 01/25/2021 115683 011221 101-19999 REFUND OVERPAYMENT OF UTILITY BILL 38.93
Total 115683:38.93
DITTER INC.01/25/2021 115684 I1733 101-42110-404 BUILDING MAINTENANCE Police Department 395.00
Total 115684:395.00
DPC INDUSTRIES 01/25/2021 115685 DE82000179 601-49400-216 CHLORINE Water 20.00
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115685:20.00
EARL F ANDERSON & ASSOC 01/25/2021 115686 0125482-IN 101-43000-224 REGIONAL TRAIL WINTER MAINTENANCE SIGN Public Works Department 197.20
Total 115686:197.20
ECM PUBLISHERS INC 01/25/2021 115687 813323 101-42110-352 BWC PUBLIC NOTICE Police Department 23.84
ECM PUBLISHERS INC 01/25/2021 115687 814114 101-42400-340 JANUARY PH Building & Zoning 56.62
Total 115687:80.46
ECO REAL ESTATE HOLDINGS 01/25/2021 115688 111820 999-10015 OVERPAYMENT 1060 N SHORE 50.26
Total 115688:50.26
EDDIES AUTO AND MARINE 01/25/2021 115689 50748 101-42110-402 AUTO REPAIRS Police Department 1,242.67
Total 115689:1,242.67
EHLERS AND ASSOCIATES INC 01/25/2021 115690 85816 323-47000-319 2020 CONTINUING DISCLOSURE 1,025.00
EHLERS AND ASSOCIATES INC 01/25/2021 115690 85816 322-47000-319 2020 CONTINUING DISCLOSURE 1,025.00
EHLERS AND ASSOCIATES INC 01/25/2021 115690 85816 321-47000-319 2020 CONTINUING DISCLOSURE 1,025.00
Total 115690:3,075.00
FAST SIGNS 01/25/2021 115691 100-32390-C 101-45200-225 LURTON TREE SIGNS Parks 399.93-
FAST SIGNS 01/25/2021 115691 100-34839 101-45200-225 LURTON TREE SIGNS Parks 101.29
FAST SIGNS 01/25/2021 115691 100-35150-2 101-45200-223 COVID 19 - LURTON SIGN Parks 25.80
FAST SIGNS 01/25/2021 115691 100-36053 101-45210-201 COVID 19 - GOLF SNEEZE GUARD Golf Course 113.45
FAST SIGNS 01/25/2021 115691 100-37511 101-45200-223 BIG ISLAND SIGN BRACKETS Parks 175.00
Total 115691:15.61
FASTENAL 01/25/2021 115692 MNPLY1217 101-43000-224 PLOW BOLTS Public Works Department 52.07
FASTENAL 01/25/2021 115692 MNPLY1270 701-49800-221 SNOW PLOW NUT AND BOLTS 120.33
Total 115692:172.40
FERGUSON WATERWORKS #25 01/25/2021 115693 0468070 601-49400-227 METERS Water 3,712.05
City of Orono Check Register - COUNCIL REPORT Page: 6
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
FERGUSON WATERWORKS #25 01/25/2021 115693 SC22232 601-49400-489 METER SERVICE CHARGE Water 20.10
Total 115693:3,732.15
FIELD TRAINING SOLUTIONS 01/25/2021 115694 9022 101-42110-437 TRAINING - FOURNIER & CARSTENS Police Department 590.00
Total 115694:590.00
G&H Distributing & Supply Inc 01/25/2021 115695 00149249 701-49800-221 HYDRAULIC HOSE 143.38
Total 115695:143.38
GENUINE PARTS COMPANY/NA 01/25/2021 115696 3270-495698 701-49800-221 HYDRAULIC FILTER 68.24
GENUINE PARTS COMPANY/NA 01/25/2021 115696 3270-495788 101-42110-402 SQUAD HEADLIGHTS Police Department 36.37
GENUINE PARTS COMPANY/NA 01/25/2021 115696 3270-496236 701-49800-222 OIL FILTERS 117.42
GENUINE PARTS COMPANY/NA 01/25/2021 115696 3270-496323 701-49800-212 GEAR OIL 8.27
GENUINE PARTS COMPANY/NA 01/25/2021 115696 3270-496384 701-49800-222 WIPER BLADE - UNIT 428 18.49
GENUINE PARTS COMPANY/NA 01/25/2021 115696 3270-496420 101-42110-402 SQUAD MAINTENANCE Police Department 24.99
Total 115696:273.78
GOPHER ACE 01/25/2021 115697 4599/1 601-49400-227 HEATER FOR NORTH WATER TOWER Water 49.99
GOPHER ACE 01/25/2021 115697 4718/1 101-43000-224 CITY HALL SIGN REPAIR - TASK # 50990 Public Works Department 17.58
GOPHER ACE 01/25/2021 115697 4745/1 101-43000-489 SHOP SUPPLIES Public Works Department 4.99
GOPHER ACE 01/25/2021 115697 4788/1 101-41900-223 CUSTODIAL SUPPLIES Central Services 54.93
Total 115697:127.49
GOPHER STATE ONE CALL 01/25/2021 115698 1000654 602-49450-489 2021 ANNUAL FEE Sewer 25.00
GOPHER STATE ONE CALL 01/25/2021 115698 1000654 601-49400-489 2021 ANNUAL FEE Water 25.00
Total 115698:50.00
GROUP HEALTH INC 01/25/2021 115699 W817710 101-42110-135 EAP HEALTH FOR 8/2020 Police Department 12.00
GROUP HEALTH INC 01/25/2021 115699 W817839 101-42110-135 EAP HEALTH FOR 9/2020 Police Department 12.00
Total 115699:24.00
HEALTH PARTNERS 01/25/2021 115700 102320362 101-15998 COBRA HEALTH INS 1/2021 5,486.37
HEALTH PARTNERS 01/25/2021 115700 102320362 101-42110-135 HEALTH INS 1/2021 - POLICE CONT Police Department 717.47
City of Orono Check Register - COUNCIL REPORT Page: 7
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
HEALTH PARTNERS 01/25/2021 115700 102320362 101-21706 HEALTH INSURANCE 1/2021 54,150.08
Total 115700:60,353.92
HENNEPIN COUNTY INFOR TE 01/25/2021 115701 1000157165 101-42110-414 PD RADIO LEASE 12/20 Police Department 2,273.08
HENNEPIN COUNTY INFOR TE 01/25/2021 115701 1000157188 101-43000-415 PW RADIOS 12/20 Public Works Department 206.91
HENNEPIN COUNTY INFOR TE 01/25/2021 115701 1000157433 710-49970-401 NETWORK SUPPORT 1-2021 58.00
Total 115701:2,537.99
HENNEPIN COUNTY SHERIFF 01/25/2021 115702 1000157542 101-41600-309 JAIL CHARGES Law/Legal Services 1,215.20
Total 115702:1,215.20
JANE SZCZEPANIK 01/25/2021 115703 WC2020 703-39640 WORKER'S COMPENSATION - PT JOB 858.22
Total 115703:858.22
JAY DEMBOUSKI 01/25/2021 115704 011221 101-42110-437 REIMB MEAL FOR TRAINING Police Department 5.77
Total 115704:5.77
JESSICA WERDER 01/25/2021 115705 011221 101-42110-439 PERSELL RETIREMENT Police Department 43.34
Total 115705:43.34
JLR GARAGE DOOR SERVICE I 01/25/2021 115706 63721 101-42110-404 INSTALL SPRING AT PD GARAGE Police Department 125.00
JLR GARAGE DOOR SERVICE I 01/25/2021 115706 63846 601-49400-404 GARAGE DOOR REPAIR AT SOUTH GARAGE Water 125.00
Total 115706:250.00
KENNETH BECK 01/25/2021 115707 011121 101-42110-226 INVESTIGATIVE CLOTHING Police Department 170.00
Total 115707:170.00
KYLE KIRSCHNER 01/25/2021 115708 010921 101-42110-317 ANIMAL CARE Police Department 290.60
Total 115708:290.60
Law Office of Gregory E. Kelle, P.01/25/2021 115709 011421 231-45650-307 FORFEITURE FEES 450.00
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115709:450.00
LOGIS 01/25/2021 115710 49716 101-42110-570 SYSTEM DEVELOPMENT Police Department 5,790.00
LOGIS 01/25/2021 115710 49751 710-49970-401 NETWORK WELLNESS 01/21 2,490.00
LOGIS 01/25/2021 115710 49787 101-42110-310 POLICE RECORDS 01/21 Police Department 7,520.00
LOGIS 01/25/2021 115710 49787 710-49970-311 HOSTED SERVERS 01/21 2,199.00
LOGIS 01/25/2021 115710 49787 710-49970-329 INTERNET 01/21 555.00
LOGIS 01/25/2021 115710 49787 710-49970-311 HOSTED COMPLIANCE ARCHIVE 01/21 501.00
LOGIS 01/25/2021 115710 49848 710-49970-401 NETWORK SUPPORT 12/2/20-12/26/20 250.00
LOGIS 01/25/2021 115710 49870 710-49970-416 VMWARE RENEWAL 617.12
Total 115710:19,922.12
LUBE TECH ESI 01/25/2021 115711 2516682 701-49800-212 WASHER FLUID 67.00
Total 115711:67.00
MANSFIELD OIL COMPANY 01/25/2021 115712 22153266 701-49800-212 DIESEL FUEL 1,397.01
MANSFIELD OIL COMPANY 01/25/2021 115712 22153267 101-42110-212 UNLEADED FUEL Police Department 4,228.02
MANSFIELD OIL COMPANY 01/25/2021 115712 22153272 701-49800-212 DIESEL FUEL 1,130.04
MANSFIELD OIL COMPANY 01/25/2021 115712 22153273 101-42110-212 UNLEADED FUEL Police Department 1,224.20
MANSFIELD OIL COMPANY 01/25/2021 115712 MBINV-5816 701-49800-212 DIESEL FUEL 136.44
Total 115712:8,115.71
MET COUNCIL ENVIRONMENTA 01/25/2021 115713 123120 101-20809 SAC CHARGES 12/2020 2,485.00
MET COUNCIL ENVIRONMENTA 01/25/2021 115713 123120 101-39610 SAC CHARGES 12/2020 24.85-
Total 115713:2,460.15
MINNEAPOLIS OXYGEN COMPA 01/25/2021 115714 00070225 101-42110-221 MEDICAL OXYGEN Police Department 63.40
MINNEAPOLIS OXYGEN COMPA 01/25/2021 115714 00070226 101-42110-221 MEDICAL OXYGEN Police Department 9.58
Total 115714:72.98
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 101-34210 SALES TAX 12/2020 2.00
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 601-39610 SALES TAX 12/2020 31.00
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 601-20806 SALES TAX 12/2020 1,047.00
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 101-37910 SALES TAX 12/2020 77.00
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 101-37920 SALES TAX 12/2020 1.00
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 101-37930 SALES TAX 12/2020 4.00
MN DEPT OF REVENUE-WIRE 01/25/2021 115715 123120 101-37970 SALES TAX 12/2020 1.00
Total 115715:1,163.00
MN DNR Ecological & Water Res 01/25/2021 115716 1970-1351-2 601-49400-405 SOUTH WATER SYSTEM WATER PERMIT 1970-1 Water 567.02
MN DNR Ecological & Water Res 01/25/2021 115716 1999-6038-2 101-45210-489 2020 WATER USE Golf Course 229.30
MN DNR Ecological & Water Res 01/25/2021 115716 2018-0759-2 601-49400-405 NORTH WATER SYSTEM PERMIT 2018-0759 Water 423.86
Total 115716:1,220.18
Morrie's Auto Body & Glass 01/25/2021 115717 26786 101-42110-402 SQUAD WINDSHIELD Police Department 595.00
Total 115717:595.00
MOUND TRUE VALUE 01/25/2021 115718 172732 101-42110-240 MISC SUPPLIES Police Department 9.62
Total 115718:9.62
NAVARRE HARDWARE 01/25/2021 115719 3289/63 101-42110-221 COMMUNICATION REPAIRS Police Department 27.98
NAVARRE HARDWARE 01/25/2021 115719 328960 601-49400-227 SUPPLIES Water 8.16
NAVARRE HARDWARE 01/25/2021 115719 328963 101-42110-240 MISC SUPPLIES Police Department 27.98
NAVARRE HARDWARE 01/25/2021 115719 329067 601-49400-221 TAPE FOR SHIPPING Water 4.29
NAVARRE HARDWARE 01/25/2021 115719 329097 101-43000-224 STREET LIGHT DECORATION SUPPLIES Public Works Department 4.87
Total 115719:73.28
Newegg Business Inc 01/25/2021 115720 1303155915 710-49970-575 LAPTOPS - COUNCIL 443.00
Total 115720:443.00
NORTH MEMORIAL 01/25/2021 115721 123120 101-42110-437 TRAINING - 4 OFFICERS Police Department 280.00
Total 115721:280.00
O SULLIVANS HOLIDAY 546 01/25/2021 115722 123120 101-42110-402 12/20 CAR WASHES Police Department 33.00
Total 115722:33.00
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
O SULLIVANS HOLIDAY 547 01/25/2021 115723 123120 101-42110-402 CAR WASHES Police Department 76.89
Total 115723:76.89
Occupational Health Centers of M 01/25/2021 115724 103295918 101-42110-319 MEDICAL VACCINE Police Department 98.00
Total 115724:98.00
OFFICE DEPOT 01/25/2021 115725 1434275320 101-42110-201 OFFICE SUPPLIES Police Department 25.78
OFFICE DEPOT 01/25/2021 115725 1435316990 101-42110-201 OFFICE SUPPLIES Police Department 123.94
Total 115725:149.72
Professional Yacht Services 01/25/2021 115726 1799 101-45200-402 SHRINK WRAP - BIG ISLAND PONTOON Parks 300.00
Total 115726:300.00
QUADIENT INC 01/25/2021 115727 010321 101-41900-322 POSTAGE REFILL Central Services 3,000.39
Total 115727:3,000.39
RITEWAY BUSINESS FORMS 01/25/2021 115728 20-85357 101-41900-201 1099'S Central Services 107.00
Total 115728:107.00
RODEWALD, CARMAN 01/25/2021 115729 012121 101-22205 ESCROW REFUND 2017-00855 4760 W BRANCH 2,000.00
Total 115729:2,000.00
SEH DESIGN BUILD, INC.01/25/2021 115730 2178 601-49400-405 NORTH WATER TOWER WTMS HYDROPILLAR T Water 4,200.00
Total 115730:4,200.00
SHRED-IT C/O STERICYCLE IN 01/25/2021 115731 8181148285 101-42110-319 PROFESSIONAL SERVICES Police Department 1,249.25
Total 115731:1,249.25
SOJOURNER 01/25/2021 115732 011821 101-42110-319 ADVOCACY SERVICES 2021 Police Department 6,700.00
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115732:6,700.00
STA SAFE LOCKSMITH 01/25/2021 115733 00011325 101-42110-404 REPAIR LOCK AT PD1 Police Department 281.40
Total 115733:281.40
STREICHERS POLICE EQUIP 01/25/2021 115734 CM287859 101-42110-226 TACTICAL POUCH Police Department 35.99
STREICHERS POLICE EQUIP 01/25/2021 115734 I1469313 101-42110-580 SPECIAL EQUIPMENT Police Department 4,291.73
STREICHERS POLICE EQUIP 01/25/2021 115734 I1469758 101-42110-240 MINOR EQUIPMENT Police Department 248.00
STREICHERS POLICE EQUIP 01/25/2021 115734 I1469992 101-42110-240 MISC EQUIPMENT Police Department 69.97
STREICHERS POLICE EQUIP 01/25/2021 115734 I1471394 101-42110-550 SQUAD #265 SETUP Police Department 13,198.58
STREICHERS POLICE EQUIP 01/25/2021 115734 I1471999 101-42110-226 UNIFORM EQUIPMENT Police Department 7.99
STREICHERS POLICE EQUIP 01/25/2021 115734 I1472027 101-42110-226 TACTICAL POUCH Police Department 35.99
STREICHERS POLICE EQUIP 01/25/2021 115734 I1472256 101-42110-226 UNIFORM EQUIPMENT Police Department 79.93
STREICHERS POLICE EQUIP 01/25/2021 115734 I1472302 101-42110-240 MISC EQUIPMENT Police Department 71.98
STREICHERS POLICE EQUIP 01/25/2021 115734 I1472817 101-42110-580 SPECIAL EQUIPMENT CARES ACT Police Department 1,813.00
STREICHERS POLICE EQUIP 01/25/2021 115734 I1474217 101-42110-226 UNIFORM EQUIPMENT Police Department 313.98
STREICHERS POLICE EQUIP 01/25/2021 115734 I1474223 101-42110-226 UNIFORMS Police Department 51.00
STREICHERS POLICE EQUIP 01/25/2021 115734 I1474374 101-42110-226 CADET UNIFORM SHIRT Police Department 39.99
STREICHERS POLICE EQUIP 01/25/2021 115734 I1474375 101-42110-226 UNIFORMS-CADETS Police Department 39.99
STREICHERS POLICE EQUIP 01/25/2021 115734 I1475014 101-42110-226 UNIFORMS Police Department 139.98
STREICHERS POLICE EQUIP 01/25/2021 115734 I1475514 101-42110-226 UNIFORMS Police Department 19.99
Total 115734:20,458.09
SUSAN SCHULTZ 01/25/2021 115735 121920 101-42110-329 ZOOM COMMUNICATIONS Police Department 32.22
Total 115735:32.22
TALLEN AND BAERTSCHI 01/25/2021 115736 123020 231-45650-307 ATTY FEES FORFEITURE 900.00
Total 115736:900.00
TEELE, BRENT 01/25/2021 115737 012121 101-22205 ESCROW REFUND LA19-36, LA19-90, RPS19-120 2,400.00
TEELE, BRENT 01/25/2021 115737 012121 101-39615 ESCROW REFUND LA19-36, LA19-90, RPS19-120 42.00-
Total 115737:2,358.00
THE HOME DEPOT 01/25/2021 115738 3083012 602-49450-240 EQUIPMENT FOR POS Sewer 486.05
City of Orono Check Register - COUNCIL REPORT Page: 12
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
THE HOME DEPOT 01/25/2021 115738 3513169 101-45210-223 GOLF COURSE FIRE ALARM Golf Course 100.88
THE HOME DEPOT 01/25/2021 115738 6624460 101-45200-221 WEED WHIP SAW BLADE Parks 19.97
Total 115738:606.90
THOMSON WEST 01/25/2021 115739 843578219 101-42110-311 DATA PROCESSING 12/20 Police Department 255.00
Total 115739:255.00
U.S. AutoForce 01/25/2021 115740 4540740 101-42110-402 SQUAD TIRES Police Department 856.24
Total 115740:856.24
UNIFIRST CO 01/25/2021 115741 0900594747 101-41900-223 MATS - CH & CC Central Services 58.00
UNIFIRST CO 01/25/2021 115741 0900594748 701-49800-221 SHOP TOWELS 5.70
UNIFIRST CO 01/25/2021 115741 0900594748 101-43000-226 UNIFORMS Public Works Department 96.08
UNIFIRST CO 01/25/2021 115741 0900594748 101-43000-404 MATS - PW Public Works Department 19.50
UNIFIRST CO 01/25/2021 115741 0900597393 101-43000-226 UNIFORMS Public Works Department 97.10
UNIFIRST CO 01/25/2021 115741 0900600030 101-41900-223 MATS - CH & CC Central Services 58.07
UNIFIRST CO 01/25/2021 115741 0900600031 101-43000-404 MATS - PW Public Works Department 19.50
UNIFIRST CO 01/25/2021 115741 0900600031 701-49800-221 SHOP TOWELS 5.25
UNIFIRST CO 01/25/2021 115741 0900600031 101-43000-226 UNIFORMS Public Works Department 97.78
UNIFIRST CO 01/25/2021 115741 0900601364 701-49800-221 SHOP TOWELS 5.70
UNIFIRST CO 01/25/2021 115741 0900601364 101-43000-226 UNIFORMS Public Works Department 87.86
UNIFIRST CO 01/25/2021 115741 0900601364 101-43000-404 MATS - PW Public Works Department 19.50
Total 115741:570.04
UNITED STATES POSTAL SERVI 01/25/2021 115742 01022021 101-42110-322 POSTAGE Police Department 94.00
Total 115742:94.00
VALLEY RICH CO 01/25/2021 115743 29077 601-49400-405 WATERMAIN BREAK Water 7,834.01
VALLEY RICH CO 01/25/2021 115743 29095 601-49400-405 WATERMAIN BREAK @ LIV & SHORELINE DR Water 5,221.67
Total 115743:13,055.68
VARNER MOBILE SERVICES LL 01/25/2021 115744 8338 701-49800-402 UNIT #431 REPAIR 216.50
City of Orono Check Register - COUNCIL REPORT Page: 13
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115744:216.50
WASTE MANAGEMENT RECYC 01/25/2021 115745 0076604-280 603-49500-316 RECYCLING 01/2021 16,302.00
Total 115745:16,302.00
WATER CONSERVATION SVC IN 01/25/2021 115746 10963 601-49400-405 LEAK LOCATOR @ LIV & SHORELINE Water 350.03
Total 115746:350.03
West Bay Homes Corp 01/25/2021 115747 012121 101-22205 ESCROW REFUND RPS20-000040 1150 HERITAG 1,000.00
Total 115747:1,000.00
WILLIAMS TOWING 01/25/2021 115748 21-4226 231-45650-436 FORFEITURE TOW FEES CASE OR21000160 155.00
Total 115748:155.00
WOODDALE BUILDERS 01/25/2021 115749 012121 101-22205 ESCROW REFUND RPS19-000144 2697 KELLY A 1,000.00
WOODDALE BUILDERS 01/25/2021 115749 012121 101-39615 ESCROW REFUND RPS19-000144 2697 KELLY A 30.00-
Total 115749:970.00
Wright-Hennepin Coop Electric 01/25/2021 115750 3502853072 101-45220-381 BRUSH SITE 12/1/20-1/1/21 Brush Site 28.01
Wright-Hennepin Coop Electric 01/25/2021 115750 3502853072 101-43000-381 ELECTRICAL SERVICE 12/01/20-1/01/21 Public Works Department 127.47
Wright-Hennepin Coop Electric 01/25/2021 115750 3502853072 101-45210-381 GC SECURITY 2/1-2/28/21 Golf Course 41.82
Total 115750:197.30
XCEL ENERGY 01/25/2021 115751 714533516 101-41900-381 ELECTRIC 11/18/20-12/20/20 Central Services 1,952.44
XCEL ENERGY 01/25/2021 115751 714533516 101-42110-381 ELECTRIC 11/18/20-12/20/20 Police Department 1,276.01
XCEL ENERGY 01/25/2021 115751 714533516 101-42110-381 ELECTRIC 11/18/20-12/20/20 Police Department 36.65
XCEL ENERGY 01/25/2021 115751 714533516 101-43000-381 ELECTRIC 11/18/20-12/20/20 Public Works Department 164.03
XCEL ENERGY 01/25/2021 115751 714533516 101-43000-386 ELECTRIC 11/18/20-12/20/20 Public Works Department 2,435.27
XCEL ENERGY 01/25/2021 115751 714533516 101-45200-381 ELECTRIC 11/18/20-12/20/20 Parks 22.54
XCEL ENERGY 01/25/2021 115751 714533516 601-49400-381 ELECTRIC 11/18/20-12/20/20 Water 6,376.08
XCEL ENERGY 01/25/2021 115751 714533516 602-49450-381 ELECTRIC 11/18/20-12/20/20 Sewer 3,105.00
XCEL ENERGY 01/25/2021 115751 714533516 101-45210-381 ELECTRIC 11/18/20-12/20/20 Golf Course 165.49
City of Orono Check Register - COUNCIL REPORT Page: 14
Check Issue Dates: 1/12/2021 - 1/25/2021 Jan 21, 2021 02:40PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 115751:15,533.51
Grand Totals: 435,565.71
AGENDA ITEM
Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: RJO
1.Purpose. The purpose of this action item is to approve the 2021 Tobacco License Renewals.
2021 ANNUAL LIQUOR LICENSE RENEWALS – APPLICANTS
•Navarre Minnoco
3360 Shoreline Drive
Wayzata, MN 55391
•O’Sullivans Holiday/Voyageur Service Centers #546
2420 Shadywood Road
Navarre, MN 55392
•O’Sullivans Holiday/Voyaguer Service Centers #547
3340 Shoreline Drive
Navarre, MN 55392
•Spring Hill Golf Club
725 County Road 6
Wayzata, MN 55391
•Wayzata Country Club
200 Wayzata Blvd.
Wayzata, MN 55391
•Wood & Associates Inc. DBA Navarre Liquors
3421 Shoreline Drive
Navarre, MN 55392
•C-Store Gas Station
2160 Wayzata Blvd.
Long Lake, MN 55356
The 2021 Tobacco License Applicants have submitted all the requested documents and have met all
requirements. The Applications are on file in the City Clerk’s Office.
COUNCIL ACTION REQUESTED
Motion to approve the above listed Tobacco license renewals for 2021.
Item No.: 5 Date: January 25, 2021
Item Description: Approval of 2021 Tobacco Licenses
Presenter: Anna Carlson,
City Clerk
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: RJO
1. Purpose. The purpose of this action item is to approve the 2021 Kennel License.
2021 ANNUAL KENNEL LICENSE RENEWALS – APPLICANT
RESIDENTIAL KENNEL LICENSES
• Leslie Hanh
809 N Brown Road
• Woof Diversified, LLC dba Woofington
3596 Shoreline Drive
• Jane Kline & Steve Bell
4455 West Branch Road
2. Staff Recommendation. The kennel license applicants listed above have met the requirements and
submitted complete applications. Staff recommends approval of the 2021 residential kennel license
applications.
COUNCIL ACTION REQUESTED
Motion to approve the above listed Kennel licenses for 2021.
Item No. 6 Date: January 25, 2021
Item Description: Approval of Kennel License Renewals
Presenter: Anna Carlson,
City Clerk
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: MLU Reviewed By: MLU Approved By:RJO
1. Purpose. To adopt changes to the fee schedule.
2. Background. In December 2020, the 2021 Fee schedule was adopted. Staff recommends minor
changes to the fee schedule in Building, Planning and Zoning section and the Utility Rates and Fees
section.
In the Building, Planning and Zoning section of the fee schedule, the changes proposed are as
follows: The removal of Class I and II subdivisions reflects changes to the subdivision code. The city
doesn’t issue dock permits any more. The change to the escrow comment reflects a desire to ensure
that lakeshore tree replacement occurs, for tree removal permits issued in the winter months.
In the Utility Fee section of the fee schedule, the fee for Residential Point of Sale Sewer Inspections
is $250. This fee covers the staff and equipment expenses for the inspection, review and
administration of the program. The ordinance does allow for residents the option of hiring a private
contractor to perform the inspection. In those cases, a lesser fee is appropriate. Staff recommends
adopting a Fee of $100 for Residential Point of Sale Inspections when a private contractor is used for
the inspection. This fee would cover the review and administration portion of the program.
Also in the Utility Fee Section, a new tier structure is recommended for schools. Staff recommends a
base fee of $50 per month with usage tier structured similarly to multi-residential and commercial
properties. A change in the fee structure that tied the base fee to SAC units hit the schools
particularly hard. The original change was designed to more fairly charge multi-residential properties
and the school was impacted because they are currently included in the same rate structure.
3. Staff Recommendation. Staff recommends the Council adopt the ordinance as drafted.
COUNCIL ACTION REQUESTED
Motion to adopt the revised fee schedule and ordinance.
Exhibits
A. Fee Schedule Ordinance
B. Fee Schedule Exhibits
Item No.: 7 Date: January 25, 2021
Item Description: Fee Schedule Revision
Presenter: Maggie Ung
Acting Finance Director
Agenda
Section:
Consent Agenda
ORDINANCE NO. 252, THIRD SERIES
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
AN ORDINANCE ADOPTING THE 2021 FEE SCHEDULE AND AN ORDINANCE
REPEALING ORDINANCE NO. 251, THIRD SERIES
THE CITY COUNCIL OF ORONO ORDAINS:
SECTION 1. Ordinances Repealed. Ordinance No. 251, Third Series, entitled 2021 Fee
Schedule is hereby repealed.
SECTION 2. The City Council of Orono per Section 2-171 of the Municipal Code hereby
ordains the fees attached as Exhibits A-G effective during the calendar year 2021:
SECTION 3. EFFECTIVE DATE: This ordinance establishing the 2021 Fee Schedule
shall be published as a Summary Ordinance and shall be effective on January 25, 2021 and
publication.
ADOPTED this 25th day of January, 2021 on a vote of __ ayes and __ nays by the City
Council of Orono, Minnesota.
ATTEST:
______________________________ _____________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
Ordinance published in The Laker and The Pioneer newspapers the week of ________, 2021.
A. Buillding, Planning, and
Zoning
B. License Fees and
Miscellaneous Charges
C. Utility Rates and Fees D. Administrative Offenses E. Park Fees F. Police Administration G. Documents and Services
Zoning Applications Commercial Marina
Sanitary Sewer and
Municipal Water
Connection
Traffic/ Vehicle Golf Course Dogs at Large Zoning Documents
Zoning Permits Joint Use Dock Municipal Connection Permit Snowmobile Violations Lurton Park Animals at Large General Administrative
Documents
Building Code Administration Rental License Point of Sale Fees Animals Summit Beach Large Assemble Permit
Building Permits Garbage Hauler Sewer Projects Public Nuisances Bederwood & Hackberry
Sport Fields Fireworks
Contractual Inspections Home Occupation Water Connections Open Burning Firearms
Fire Temporary Trailers and
Buildings Water Meter and Horn Noise Trapping
Park Dedication Kennel Licenses Sewer and Water Unit
Adjustment Charges Park Violations Special Events
Storm Water Trunk Beer, Wine, and Liquor Utility Service Fees Sign Violations False Alarm
Amusement Devices Municipal Water Rates Juvenile Violations Fingerprinting
Public Dance Stormwater Utility Rates Seasonal Overweight Vehicles Police Special Services
General Administrative
Licenses/Fines Recycling Charge Parking Copy Service
Miscellaneous Charges Sump Pump Surcharge Miscellaneous Photos
PW supplies and service No Parking Signs
Statements
Fire arm storage
Table of Contents
2021 Orono Fee Schedule
Application Adjusted Fee Escrow Notes
Variance $275.00 $700.00 + Consultant fees
1st Extension $50.00 Staff approved
2nd and subsequent $50.00 City Council meeting
Conditional Use Permit $275.00 $700.00 + Consultant fees
CUP amendment $275.00 $700.00
1st Extension $50.00 Staff approved
Interim Use Permit $275.00 $700.00 + Consultant fees
Site Plan Review $275.00 $700.00 + Consultant fees
Zoning Amendments including map amendments $275.00 $700.00 + Consultant fees
Concept Review $275.00
Comprehensive Plan Amendment $275.00 $700.00 + Consultant fees
Subdivision
Subdivision: Sketch Plan $275.00
Subdivision: Class I and II $275.00 $1,000.00 + Consultant fees
Subdivision: Class III Prel Plat $500.00 $5,000.00 + Consultant fees
Subdivision: Final Plat $500.00 $2,500.00 + Consultant fees
Subdivision: Preliminary plat extension $275.00
Subdivision Exception $50.00 n/a + Consultant fees if Applicable
Vacations
Vacations: Road $275.00 $700.00
Vacation: Easement not associated with
subdivisions $275.00 $700.00
Vacation: Easements associated with a subdivision $0.00
Easement Creation (see Class I Subdivision)$700.00
Appeal of Administrative Decision $150.00 $700.00
Stairway to Lake $50.00
Structures not requiring a building permit $50.00 Plus Engineering Costs
Encroachment Permit/ Agreement $150.00
Tree removal in shore setback $0.00
Signs (Alteration of cabinent or raceway)$50.00
Vehicle Storage $50.00 78-1577 (C)
Land Alteration $50.00 $1,000.00 May also require a CUP
Dock $50.00
Tent/ Canopy Permits $50.00
*City Administrator may require an erosion control
escrow for projects disturbing soils or tree
replacement.
$1,000.00 Variable depending on project
scope, but not to exceed
Zoning confirmation letter $50.00
Request for zoning confirmation
letter
Exhibit A Buillding, Planning, and Zoning
All fees, unless otherwise noted, are application fees and are non-refundable after staff work has begun on the application.
All after the fact applications are double fees. All applicants are responsible for actual costs incurred by the City by its'
consultants in the review of the application.
ZONING PERMIT:
ZONING APPLICATIONS:
PLANNING, BUILDING, ZONING
Application Adjusted Fee Escrow Notes
Address Change Request by Owner $50.00
Building Permits
Based on Value
Table
Plan Review Fee
65% of Building
Permit Fee
Minimum Fee $26.25
Sign structure
Based on Value
Table
Entrance monuments
Based on Value
Table
Temporary Certificate of Occupancy Escrow
3% of project value,
not to exceed
$10,000
City Administrator may require an erosion control
escrow for projects disturbing soils.$1,000.00
Total Valuation
$1.00 to $500
$501.00 to $2,000.00
$2,001.00 to $25,000.00
$25,001.00 to $50,000.00
$50,001.00 to $100,000.00
$100,001.00 to $500,000.00
$500,001.00 to $1,000,000.00
$1,000,001.00 and up
State Surcharge as required by State
Demolition: Principal structure $100.00 $1,000.00
Demolition: Accessory structure $50.00
Retaining walls
Based on Value
Table $1,000.00
May require City Council
approval (Variance or CUP)
Plumbing 1.25% of project n/a
Backflow registration $10.00
Plumbing minimum $26.25
Mechanical (All Types)1.25% of project n/a
Mechanical Minimum $26.25
Tent/ Canopy $50.00
$715.92 for the first $50,000.00 plus $7.88 for each additional $1,000.00,
or fraction thereof, to and including $100,000.00
$1109.92 for the first $100,000.00 plus $6.30 for each additional
$1,000.00, or fraction thereof, to and including $500,000.00
$3,629.92 for the first $500,000.00 plus $5.25 for each additional
$1,000.00, or fraction thereof, to and including $1,000,000.00
Fee
$26.25
$26.25 for the first $500.00 plus $3.41 for each additional $100.00, or
fraction thereof, to and including $2,000.00
BUILDING CODE ADMINISTRATION:
Valuation based on ICC 2012 Building Valuation tables
$6,254.92 for the first $1,000,000.00 plus $4.20 for each additional
$1,000.00, or fraction thereof
$77.40 for the first $2,000.00 plus $15.49 for each additional $1,000.00, or
fraction thereof, to and including $25,000.00
$433.67 for the first $25,000.00 plus $11.29 for each additional $1,000.00,
or fraction thereof, to and including $50,000.00
Application Adjusted Fee Escrow Notes
Municipal Connection permit n/a
Sewer $50.00
SAC (Sewer Availability Charge) (MCES)$2,485.00
Water $50.00
Horn Quote Basis
Septic
Residential System Permit, Repair $100.00
Residential System Permit, New/ replace $460.00 $1,000.00
Non-Residential System Permit $260.00
Subdivision site evaluation review $60.00 Per lot
Inspection surcharge for RS zones (Big Island and
Deering island)
$30.00
plus cost of boat rental if
transportation not provided.
Reinspection fee $30.00 plus $60/ hour after 1st hour
Site inspection without permit $30.00
Annual Septic Fee
$45.00/per year, plus
applicable late fee
plus 8% interest for
unpaid charges
Septic Late Fee $10.00
Contractural Inspection Service
Monthly Retainer Fee $30/ month
(Includes clerical time)
Inspection Charge $30.00 per
inspection
Plan Review Charge Per 2008 Building
Permit Fee Based on
Valuation
Clerical Fee (Only charged if clerical use is excessive)$20.00 per hour
Fire Protection inspection Actual Cost
Per 2012 Building
Permit Fee Based on
Valuation
Fire Plan review fee 65% of permit fee
Burning permits No Charge
Reinspection $20.00
FIRE
All fire suppression and alarm permits are based on
value, and include a plan review fee and are subject to
the state surcharge.
Application Adjusted Fee Escrow Notes
Res. 4738 (12-10-01)
Res. 4739 (12-10-01)
Per new lot, or new
structure on previously
vacant lot
Per buildable acre
$16,150.00
$8,060.00
$5,250.00
$3,025.00
$7,275.00
$8,490.00
$9,690.00
Dedication requirement of 8% of the land being platted or subdivided.
(Exclusive of lot that includes an existing residence.)
Dedicated requirement of 8% of the land being platted or subdivided.
Land Dedication Minimum Area - Subdividers shall be required to dedicate to the City for parks, playgrounds, trails, open spaces and
other public purposes as a minimum that percentage of gross land area, or other such amount as may be determined by the City
Council, as set forth below:
(1) Residential/Agricultural/Multiple Residential Zoned Land.
(2) Commercial/Industrial Zoned Land.
PARK DEDICATION
Single Family Residential 2 Acre Zone
- all wetland acreage up to the delineation line
- acreage of stormwater ponding or similar improvements that provide additional treatment benefits beyond what is required to
treat the stormwater runoff from the development site.
- acreage of conservation easements resulting from Conservation Design process
Multi-family and High-Density Single Family Developments. Trunk fee shall be charged on a per-acre basis, except that the following
acreages will not be subject to the trunk fee:
Single Family Residential 1 Acre Zone
Single Family Residential 1/2 Acre Zone
Multi Family Residential 4 Units/Acre or Less
Multi Family Residential Greater than 4 Units/Acre
Commercial or Industrial
The City Council has established by resolution a minimum commercial/industrial park fee of
$8,125 per acre and a maximum of $13,875 per acre.
STORMWATER AND DRAINAGE TRUNK FEES
Storm water trunk fees apply to new development and redevelopment of existing properties and provide funding for the storm
water infrastructure necessary to serve the City. The trunk fee is based on the land use and acreage of the property being developed.
An equivalency factor multiplier is assigned to each land use type, with a 2-acre residential lot considered as the standard in the City
with an equivalency factor of 1.0. The table below lists the storm water trunk fees per acre for the various zoning districts and land
uses in the City.
NEW DEVELOPMENT LAND USE
Single Family Residential 5 Acre Zone
Stormwater and Drainage Trunk fees as established by Subdivision IV, Section 14-283 of the City Code.
The City Council has established by resolution a minimum residential park fee of $3,250 per
dwelling unit and a maximum of $5,550 per dwelling unit.
Cash Contribution in Lieu of Lands. In those instances where a cash contribution is to be made by the subdivider, in lieu of a
conveyance or dedication of land, the cash contribution to be contributed shall be that would otherwise have been conveyed or
dedicated. The City shall account for such funds inequivalent to the fair market value of the equivalent undeveloped land a
special fund named Park Dedication Funds.
Fee
DOCK LICENSE $325.00 Per Year
License Application Fee $50.00
CANOE RACK RENTAL $40.00 Per Slip
RENTAL LICENSE
License Fee $100.00 2 year term
GARBAGE HAULER LICENSE
Flat Rate $75.00 Ch. 54, Article III
Per Hauler $15.00 Per Truck
Transfer Fee $30.00
HOME OCCUPATION LICENSE (Level 2)$100.00 Initial Review Fee Sec. 26-76
$30.00 Annual Review Fee
$30.00
KENNEL LICENSES Sec. 62-161 thru 62-185
Commercial Application & Inspection Fee (Annual)$150.00
Residential Application & Inspection Fee (Annual)$50.00
BEER, WINE & LIQUOR LICENSES
Initial Investigation $500.00 Per License Ch. 34, Article II
On-Sale & Off-Sale Intoxicating Liquor Licenses Ch. 34, Article II
Ch. 34, Article II
In state investigation
Out state investigation Actual cost
Off-Sale Liquor License $150.00 Sec. 34-66
On-Sale Liquor License $5,000.00 Sec. 34-66
On-Sale Wine License $2,000.00 Sec. 34-77
3.2 % Malt Liquor Off-Sale (Annual)$50.00 Sec. 34-66
3.2 % Malt Liquor On-Sale (Annual)$100.00 Sec. 34-66
Setup (Annual)$100.00 Sec. 34-126; 34-143
Club Liquor License Sec. 34-66
(weekday)$200.00 Sec. 34-66
(Sunday)$200.00 Sec. 34-66
Temporary Set-up Permit (1-4 days)$25.00 Each Sec. 34-42
Temporary On Sale 3.2% Malt Liquor (1-7 days)$25.00 Each Sec. 34-82
Temporary Off-Sale Wine License (wine auction)$25.00 Each Sec. 34-42
Temporary On-Sale Wine License (1-4 days)$25.00 Each Sec. 34-42
Temporary On-Sale Liquor License (1-4 days)$25.00 Each Sec. 34-42
1st Violation $500.00 Sec. 34-41
On-Sale & Off Sale 3.2% Malt Liquor/Wine Licenses
Type
Exhibit B Licenses and Miscellaneous Charges
TEMPORARY TRAILERS & BUILDINGS
License Fees for new licenses may be prorated; after 75% of the license period has elapsed, the fee is reduced by 50%.
Actual cost up to $10,000
Liquor Violations (3 years immediately prior to date of most current violation)
2nd Violation $1,000.00 & 3-day license
suspension
3rd Violation $2,000.00 & 2-week license
suspension
4th Violation License revocation
AMUSEMENT DEVICE LICENSES Sec. 38-601 thru 38-603
Per Establishment (Annual)$100.00 + Machine fee
Per Machine Fee $25.00 Each
PUBLIC DANCE LICENSE
Annual License $100.00
Individual License $10.00
Gambling & Raffle Investigation $10.00 Ch. 38, Article II
Massage Therapy License $100.00 Ch. 31, Article II
Background Investigation $150.00
Annual Renewal $100.00
Solicitor/Transient Merchant/Peddler License $100.00 + Actual costs up to
$1,500.00
Ch. 30
Tobacco Licenses $125.00 Ch. 50, Article II
1st Offense $150.00
2nd Offense $400.00
3rd Offense & Over $500.00
Penalty for Use of Tobacco Where Prohibited $100.00 Sec. 51-5
MISCELLANEOUS FEES
Convenience Fee - Credit Card Transactions 2.75%+ $0.50 for $100.00 or less
Returned Check $30.00
Licensee or Employee Violations within 24 month period
GENERAL ADMINISTRATIVE LICENSES/FINES
Sec. 38-501 thru 38-506
Sewer $50.00
SAC (Sewer Availability Charge) (MCES)$2,485.00
Water $50.00
Horn Quote Basis
Connection inspection (Water or Sewer) $100.00
Disconnection inspection (Water or Sewer)$100.00
Residential $250.00
Residential Private Inspection Review $100.00
Commercial $750.00
Connection to existing City Sewer System: $5,380.00
Fee
2004 North Long Lake East Extension $16,495.00
2004 West Farm/Homestead $9,900.00
2005-1 Webber Hills/S Brown Rd Ext $14,990.00
2005-1 Dickey Lake Dr N $19,125.00
2006-1 Jamestown Road $15,930.00
2007 Farview Lane Sewer $12,025.00
2010 North Farm Road $20,020.00
2014 Green Trees $21,830.00
2015 Green Trees Extension $20,890.00
Connection to Sewer System in adjacent city
Fee
Connection to Long Lake Sewer System $1,900.00 or per current Long Lake
Fee Schedule
Connection to Wayzata Sewer System $1,000 or per current Wayzata Fee
Schedule
Exhibit C Utility Rates and Fees
Connection fees have been determined as a way to provide a fair and equitable recovery of the costs associated with
providing water and wastewater utility services to new customers to avoid placing these costs on existing customers. The
connection fee includes those portions of existing assets that will benefit new customers together with any anticipated
future capital improvements constructed for the purpose of providing utility services to new customers. The connection
charge applies to those properties not previously assessed for the associated utility project.
Connection to City Sewer in areas still within their assessment window (less than 15 years since project was assessed)
shall pay an amount equivalent to the assessment amount plus interest that residences were charged at the time of
the project:
MUNICIPAL CONNECTION PERMIT
SEWER PROJECTS
ALL SANITARY SEWER AND MUNICIPAL WATER CONNECTION CHARGES
POINT OF SALE SEWER SERVICE INFLOW & INFILTRATION INSPECTION FEES
Connection to existing City Water Main $4,370 per unit
*or 20% over adjacent city's fee schedule, whichever is greater of
Connection to Wayzata Water System $2,351.00 or per current Wayzata
Fee Schedule
5/8" (3/4"x7-1/2") meter with horn including sales tax Actual Cost
3/4" (3/4"x9") meter with horn including sales tax Actual Cost
1" meter with horn including sales tax Actual Cost
Larger meter Actual Cost
CHARGES
CREDIT
UNIT CHARGE
Municipal Sewer Rate
By Unit:
1st $68.99 per month
2nd $60.98 per month
By flow ($68.99/month minimum):$7.66/1000 gallon plus
$6.00/month/SAC unit
Long Lake Service
Minimum Charge (10,000 Gallons or Less Water Usage)$68.99 per month
Over 10,000 Gallons Water Usage, per 1,000 Gallons additional $7.66/1000 gallon
Wayzata Service
Metered Service
Minimum Charge (10,000 Gallons or Less Water Usage)$68.99 per month
Over 10,000 Gallons Water Usage, per 1,000 Gallons additional $7.66/1000 gallon
Unmetered Service
Per Property $68.99 per month
Credit for previously assessed sewer or water units shall be applied against the total number of sewer and water units
established for the new use.
Current Fee per Adjacent City
$1,900.00 or per current Long Lake
Fee Schedule
WATER CONNECTIONS
Fee
Connection to Long Lake Water System
WATER METER AND HORN
SEWER AND WATER UNIT ADJUSTMENT CHARGES
UTILITY SERVICE FEES
Some Properties on Mytlewood and Old Long Lake Road are not connected to water. Wayzata bills Orono based on
a quarterly usage of 25,000 gallons. Charge is based on the metered rates and 25,000 gallons.
Charges shall result from either an intensification of an existing non-residential use or a new non-residential use that
replaces a former use on a property located within an area already assessed and served by municipal sewer and
water.
Each sewer and each water unit adjustment charge shall be equal to the current Service Availability Charge
established by the Metropolitan Council Wastewater Services or its successor and shall be payable to the City of
Orono upon application for a building permit.
Residential
Billing & Ready to Serve Charge $16.67/month
Unconnected Property Charge $16.67/month
Water Usage Rate
Navarre Area (Area #1) and Hwy 12 (Area #2)
Tier 1 (0-3,300 gal) $7.78/1000 gal
Tier 2 (3,300 - 8,300 gal) $10.89/1000 gal
Tier 3 (>8,300)$16.34/1000 gal
Chevy Chase Area (Area #3)
Tier 1 (0-5,000 gal) $7.78/1000 gal
Tier 2 (5,000-8,300 gal) $10.89/1000 gal
Tier 3 (>8,300)$16.34/1000 gal
Long Lake Area (Area #4)
Tier 1 (0-2,600 gal) $7.78/1000 gal
Tier 2 (2,600-7,300 gal) $10.89/1000 gal
Tier 3 (>7,300 gal)$16.34/1000 gal
Multi-Family
Billing & Ready to Serve Charge per SAC Unit $16.67/month
Unconnected Property Charge $16.67/month
Water Usage Rate
Tier 1 (0-8,300 gal) $7.78/1000 gal
Tier 2 (8,300-33,300 gal) $10.89/1000 gal
Tier 3 (>33,300 gal)$16.34/1000 gal
Commercial
Billing & Ready to Serve Charge per SAC Unit $16.67/month
Unconnected Property Charge $16.67/month
Water Usage Rate
Tier 1 (0-8,300 gal) $7.78/1000 gal
Tier 2 (8,300-33,300 gal) $10.89/1000 gal
Tier 3 (>33,300 gal)$16.34/1000 gal
School
Billing & Ready to Serve Charge per Meter $50.00/month
Unconnected Property Charge $50.00/month
Water Usage Rate
Tier 1 (0-8,300 gal) $7.78/1000 gal
Tier 2 (8,300-33,300 gal) $10.89/1000 gal
Tier 3 (>33,300 gal)$16.34/1000 gal
Federally Mandated Safe Drinking Water $2.43/quarter or $0.81/month
Testing Program (Charged per service connection)
Quarterly Service Charge for Non-Functioning or Inaccessible
Water Meter
$100.00
MUNICIPAL WATER RATES
Bulk sale to Minnetonka Beach for Lafayette Ridge Area
Processing Fee (Per Monthly Billing Cycle)$25.00
Plus Water Usage Rate $7.78/1000 gal
Bulk sale - All Others
Processing Fee (Per Monthly Billing Cycle)$25.00
Plus Water Usage Rate $7.78/1000 gal
i.e. Fill swimming pool or watering sod.
Assessment Charge for Unpaid Accounts Certified $25.00
County Fee for Unpaid Accounts Certified $2.50
Water Turn-On $50.00
Water Turn-off $50.00
Water System Repair/Replacement if damage caused by property owner:
Labor - Current Hourly Rate
Parts - At Cost
One residential unit: $15.57/month or $46.71/quarter
Non-residential unit:Based on “Residential Equivalent Factor”
$5.76/month or $17.28/quarter
Recycling Cart from Waste Management No Charge
$100.00 per month
Right of Way Permit $50.00/permit
Right of Way Escrow (for other than Public Utility) $1,500
New Street Intersections (See zoning section - Special improvement fees)
On-Call Service to Other Cities
Base On-Call Fee $64.80/day
Call-Out Fee Actual wage and equipment rates
Water Meter Sales (See Building Permit Section)
The basic intent of storm water regulations is to minimize the impact of development on natural drainage systems.
PUBLIC WORKS SUPPLIES & SERVICES
Penalty for late payment of sewer/water bills - 8% annually after 21 days from billing date (applied to the total
unpaid balance). Interest at 8% on unpaid water/sewer bills certified.
SUMP PUMP SURCHARGE
STORM WATER UTILITY RATES
RECYCLING CHARGE
Fee
Applicable Code or MN State
Statute (MSS) Number
Unsafe Operation 66-259
Unreasonable Acceleration $60.00 66-258
Exhibition Driving $60.00 66-7
Failure to Obey Traffic Control $60.00 169.06 MSS
Expired Registration $60.00 169.79 MSS
Unsafe Equipment $60.00 169.47 MSS
Loud Exhaust $60.00 169.69 MSS
No Driver License in Possession $60.00 171.08 MSS
Failure to Change Address on DL $60.00 171.11 MSS
Driving to Avoid Traffic Signal $60.00 66-5
Operation $60.00 66-159
Equipment $60.00 66-160
Hours of Operation $60.00 66-159
$60.00
Dog at Large $60.00 62-104
Animal License Required $60.00 62-131
Feces Clean Up $60.00 22-95 & 22-114
Barking Dog $60.00 62-10
$60.00
Public Nuisance/General Prohibition $60.00 70-4
Peace and Safety Violation $60.00 70-166
Discharge of Firearm $60.00 70-97
No Permit $60.00 58-186
Negligent Burning $60.00 58-193
No Open Burning $60.00 58-193
Loud Noise Prohibited $60.00 58-120
Hours of Operation $60.00 22-89
Operating a Motor Vehicle within Park $60.00 22-92
No Permit $60.00 22-102
Feces Clean Up $60.00 22-95, 22-102 & 22-114
$60.00
Violation of General Provisions $60.00 18-4
Sign Impoundment Fee $25.00 78-1473
$60.00
Curfew $60.00 70-274
Possession of Tobacco $60.00 609.685 Sub 3 MSS
1,000-9,999 lbs overweight .15 cents
per lb over
169.824 Sub 1 MSS
General $25.00 66-78
Seasonal 0200-0600 on $25.00 66-80
Street Prohibited
Handicapped $60.00 66-85
Fire Lane $25.00 46-85
Watering Restrictions $60.00 610.50 Sub 15 MSS
Placing Snow on Street $25.00 18-5
SPECIAL EVENT VIOLATIONS
1st Violation $250.00
2nd Violation $500.00
3rd Violation $1,000.00
Exhibit D Administrative Offenses
TRAFFIC/VEHICLE OFFENSES
SNOWMOBILE VIOLATIONS
ANIMALS
JUVENILE
SEASONAL OVERWEIGHT VEHICLES
PARKING
MISCELLANEOUS
ADMINISTRATIVE OFFENSES (POLICE ADMINISTERED)
PUBLIC NUISANCES
OPEN BURNING
NOISE
PARK VIOLATIONS
SIGNS VIOLATIONS
GOLF COURSE FEES - Effective Date: 2021 Season
MONDAY THRU SUNDAY RATES
Individual (Regular)$19.00
Juniors (12 -18 years old)$12.00
Seniors (60 years or older)$16.00
Second Round $10.00
Children under 12 golf free with an adult
SEASON PASS RATES (Unlimited Play)Base Resident
Individual Season Pass $570.00 $455.00
Junior Season Pass (12 - 18 years old)$320.00 $280.00
Senior Season Pass (60 years or older)$470.00 $350.00
Family Season Pass $610.00 $550.00
(Entire Family*)
GOLF CART RENTAL RATES
Motorized Cart Rental/Per Round $19.00
Pull Carts/Per Round $5.00
Golf Clubs/Per Round $5.00
CONCESSION RATES As Posted
Resident $25.00
Non-Resident $40.00
Passes will go on sale for the following year on Nov 1st.
Passes to be prorated at 50% on August 1st.
SUMMIT BEACH
CANOE RACK RENTAL $40.00/slip
BEDERWOOD & HACKBERRY SPORT FIELDS
PARK FACILITY USE PERMIT
Resident (Individual, business or group)$15.00
Non-Resident (Individual, business or group)$25.00
Exhibit E Park Fees
* Family meaning: Immediate family living in the same household. Children must be 18
years old or younger.
LURTON PARK PASSES
Sec. 62-104
1st Offense $60.00
2nd Offense $80.00
3rd Offense $100.00
After Hours, Weekend & Holiday
Release Charge
$75.00
Ch. 62, Article I
1st Offense $55.00
2nd Offense $65.00
3rd Offense $75.00
Trace & Catch Animal $35.00 Per Hour
Trailer Charge $55.00
Actual Cost
$200.00 + $60.00 each additional
day; actual costs up to
$1,500
Sec. 38-801 thru
38-803
Sec. 70-99
Sale and/or Storage of Consumer
Fireworks $100.00
Ch. 70, Article III
Pest Control (limited use)$25.00
Game Animals (limited use)$25.00
Annual (Club Only)$25.00
$20.00 Sec. 70-71
$100.00 Ch. 66, Article VI
Special Events involving fireworks $250.00
Ch. 42, Article III
1st false alarm/per calendar year No Charge
2nd false alarm/per calendar year $50.00
3rd false alarm/per calendar year $100.00
4th false alarm/per calendar year $150.00
5th and over false alarm/per calendar
year
$250.00
FIREARMS DISCHARGE PERMIT
LIMITED TRAPPING PERMIT
SPECIAL EVENTS PERMIT
FALSE POLICE ALARM USER FEES
Exhibit F Police Administration
DOGS AT LARGE - RELEASE FEE
CARE OF IMPOUNDED ANIMAL
LARGE ASSEMBLY LICENSE (over 300 people)
FIREWORKS PERMIT
ANIMALS AT LARGE (Other than dogs) - RELEASE FEE
+ 0.31/Mile (Total Distance)
Ch. 42, Article III
1st false alarm/calendar year No Charge
2nd false alarm/calendar year $75.00
3rd false alarm/calendar year $250.00
4th false alarm/calendar year $350.00
5th & over false alarm/calendar year $500.00 Each Call
$25.00 Per Application
Officer 119 Rate $120.00 Per Hour
Police Reserve Officers $30.00 Per Hour
First Two Copies $0.25 Per Page
Additional Copies $0.25 Each
More than 100 pages (actual costs)
PHOTOS $10.00 On CD
Paper signs (no lath included)$1.00
STATEMENTS $10.00
$50.00
For CD & (transcribed copy or CD when
available; subject to Data Privacy Act - will be
charged an actual hourly fee)
Per Gun (Police Policy 3056)FIREARM STORAGE FEES
POLICE SPECIAL SERVICES (3 Hours Minimum)
FINGERPRINTING SERVICE
FALSE FIRE ALARM USER FEES
SIGNS: "NO PARKING ORDER OF POLICE"
COPY SERVICE - Police Records
NON-RESIDENTS ONLY (Residents No Charge)
2010-2030 Comprehensive Plan $75.00
Municipal Code Book - complete
(Ch. 1-94 w/revisions)
Municipal Code Book - Portions
Ch 78 only (Zoning Code) w/revisions
Ch 82 only (Subdiv. Code) w/revisions
Other Individual Chapters
Binder $5.00
GIS and City Maps 8 1/2 x 11 11x17 17x22 22x34
Black & white $0.25 $1.00 $2.00 $4.00
Color $2.00 $4.00 $8.00 $16.00
City Street Number Maps $0.25 $2.00 $5.00
Building & Planning Publications
Listing Information $10.00
Assessment Search - Written
(Verbal searches not given)
Fax Charge
Copy Service (for public City records only)$ .25 Each
11" x 17" copies $ 1.00 Each
Individual copies of Ordinance Sections (1 copy)No Charge
Building Plan Copies
Labels from Utility Billing System
Electronic Labels
Information Provided on CD or 8GB USB Drive
Information Provided on DVD
Shipping/ Handling mailing of requested information
Professional Time
Clerical Time
Legal/Engineering Consultants
Mileage/Copies/Postage/Etc.
Returned Check Charge $30.00
Ex G Documents and Services
Cost of copying service,
ZONING DEPARTMENT DOCUMENTS
$60.00 With Binder
As Posted - Prices subject to Change
$25.00 loose
$15.00 loose
$ .25 Per Page
GENERAL ADMINISTRATIVE DOCUMENTS
$20.00 Per Parcel
No charge up to 6 pages; $.25 Each Additional
Surcharge for Staff Expense in Excess of Regular Fees
$ 50.00 Per Hour
Reprint of Oversized Documents that have been
microfilmed
Cost of Copying, Messenger Service & Min.
Clerical Fee of $5.00 (Entire amount to be paid
upon request)
$ .05 Per Label (Approximately $150.00)
$10.00 Per sheet , 30 Labels max per sheet
$ 30.00 Per Hour
Actual Billed Cost
Actual Cost
$ 10.00 Per CD/USB
$ 20.00 Per DVD
$ 3.00 + cost of information (DVD, pages, etc.)
AGENDA ITEM
Prepared By: Reviewed By: Approved By:RJO
1. Purpose. The purpose of this council action is to update the City’s seasonal weight restriction
resolution.
2. Background. Each year during the spring thaw (typically early-March to mid-May), State, County
and local highway authorities impose axle weight restrictions to protect their roadways. The two primary
causes for premature deterioration of asphalt streets are weather and traffic. As the frost is leaving the
ground during the spring thaw, the gravel under the street has high moisture content, which affects the
load carrying capacity of the asphalt pavement. Therefore, in order to prolong the service life of the
streets and highways, axle weight restrictions are imposed during the spring thaw when streets are most
susceptible to damage due to heavy loads. Staff has updated the resolution regarding seasonal weight
restrictions on Orono public city streets that was last adopted in January of 2020.
3. Revisions. Shadywood Circle was added to the city’s network this year and added as a 4 ton limit for
the spring weight restriction period.
4. Staff Recommendation. I recommend approval of the attached resolution.
COUNCIL ACTION REQUESTED
Motion to adopt the attached resolution establishing seasonal weight restrictions on Orono public city
streets.
Exhibits
A. Seasonal Weight Restriction Resolution
B. Seasonal Weight Restriction Map
Item No.: 8 Date: January 25, 2021
Item Description: Seasonal Weight Restrictions
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 1 of 3
A RESOLUTION ESTABLISHING SEASONAL WEIGHT
RESTRICTIONS ON ORONO PUBLIC CITY STREETS
Overview. The City of Orono ordains that axle weight limits are restricted on the following streets in the
City of Orono to protect these streets from damage when road and weather conditions warrant in
accordance with regulations as provided in Minnesota State Statutes Chapter 169.87. These weight
restrictions are in effect during the spring thaw season. Streets may be posted for weight restrictions any
time that road and weather conditions warrant weight limits to protect streets from damage.
Notification. Impacted Streets will be signposted. The city follows MnDOT scheduling from imposing
and removing spring road weight limit restrictions Dates are posted at -
http://dotapp7.dot.state.mn.us/research/seasonal_load_limits/sllindex.asp or by calling (651) 366-5400 or
toll free at 1-800-723-6543. These dates generally fall between March 1st and May 15th dependent on
weather conditions.
Exemptions. Exceptions to the seasonal load limits in Orono are made for emergency response vehicles,
school buses and emergency utility repair vehicles/equipment.
Refuse Collection. An exemption is provided for refuse collection vehicles to exceed the posted
limits, except no refuse collections vehicles shall be operated during restricted times where the gross
weight on any single axle exceeds seven (7) tons.
Utilities. An exemption is allowed for utility companies providing utility service within the City
when responding to an emergency. An emergency response shall include power outages, gas leaks,
emergency communication, line down or severed, etc.
Septic. An exemption to posted weight limits is also allowed for septic tank service companies,
well drilling and service companies, and companies delivering fuel for heating purposes. An emergency
response is limited to septic or sewer system failures posing an imminent threat to public health and safety,
well failure resulting in loss of water supply, or lack of heating fuel.
Process. All persons requesting an exemption to the posted weight limits for response to an
emergency situation must notify the Orono Police Department Administrative Office. This notification
must include a description and location of the emergency, the number and weight of vehicles responding to
the emergency, and the route to be used to reach the emergency site. The City reserves the right to request
supporting documentation of the nature and location of the emergency. All persons responding to
emergency situations shall limit travel on seasonal weight restricted streets to the minimum distance
required to reach the site from the closest road that is not subject to seasonal weight restrictions.
The following streets are limited to a four (4) ton axle per axle weight limit during the period of spring load
restrictions:
Arbor Street
Baldur Park Road
Barrett Avenue
Bayview Place
Bederwood Drive
Birch Lane
Blaine Avenue
Bohn’s Point Lane
Bohn’s Point Road
Brackett’s Point Road
Briar Street
Carman Road
Carman Street
Caroline Avenue
Casco Avenue
Casco Circle
Casco Point Road
Cherry Avenue
Cherry Place
Chevy Chase Drive
Chippewa Lane
Concordia Street
Corral Road
Country Club Road
Crestview Avenue
Crystal Avenue
Crystal Bay Road
Crystal Place
Cygnet Place
Dahl Road
Dakota Avenue
Dickenson Street
Page 2 of 3
Dickenson St. Alleys
Dickey Lake Drive
Dunwoody Avenue
East Long Lake Road
Eastlake Street
Eileen Street
Elm Lane
Elm Street
Elmwood Avenue
Ethel Avenue
Fagerness Point Road
Fairview Cottage Lane
Farview Lane
Ferndale Green
Ferndale Road West
Forest Arms Lane
Forest Lake Drive
Forest Lake Landing
Fox Ridge Road
Fox Street
Frederick Street
Garden Court
Glendale Cove Lane
Glendale Drive
Goldenrod Way
Grandview Avenue
Hackberry Hill
Hanlon Avenue
Heritage Drive
Heritage Lane
High Lane
Highwood Lane
Highwood Road
Hunter Drive
Ivy Place
Keene Avenue
Kelly Avenue
Kenwood Way
Lafayette Ridge Court
Lakeview Avenue
Lakeview Terrace
Leaf Street
Linden Avenue
Linden Lane
Livingston Avenue
Loma Linda Avenue
Long Lake Boulevard
Lydiard Avenue
Lydiard Circle
Lyman Avenue
Lyric Avenue
Maple Lane
Maple Place
Mapleridge Lane
Minnetonka Avenue
Minnetonka Highlands
Lane
Minnie Avenue
Myrtlewood Road
Navarre Avenue
Navarre Lane
North Arm Drive
North Arm Drive West
North Arm Lane
Northern Avenue
Oak Street
Old Beach Road
Old Long Lake Road
Olive Avenue
Orchard Beach Place
Orchard Park Road
Orono Lane
Orono Orchard Road
Park Avenue
Park Drive
Park Lane
Partenwood Lane
Partenwood Road
Pheasant Road
Prospect Avenue
Railroad Avenue
Rest Point Circle
Rest Point Lane
Rest Point Road
Russell Avenue
Sandhill Drive
Shadywood Cir
Shevlin Drive
Smith Avenue
Spates Avenue
Spring Hill Road
Spruce Place
Spruce Way
Starkey Road
Stubbs Bay Road
Tamarack Drive
Togo Road
Tonka Avenue
Tonkaview Lane
Townline Road
Turnham Road
Vine Place
Watertown Road
Wear Circle
Wear Lane North
Webb Street
Webber Hills Road
West Lafayette Road
Westlake Street
Wildhurst Trail
Willow Drive (South of
Hwy 12)
Willowbrook Road
Windjammer Lane
Woodhill Avenue
Wood Duck Trail
The following streets are limited to a four (4) ton axle per axle weight limit year round:
Fox Street (between Orono Orchard Road and Brown Road) with the exception of vehicles servicing
properties with their primary access on this section of roadway. The exception is not valid during the
spring load restriction period
The following streets remain at a nine (9) ton per axle weight limit year round:
Brown Road North
Ferndale Road North
Kelley Parkway
McCulley Road
Old Crystal Bay Road
Willow Drive (North of Wayzata Blvd/CSAH
112)
ATTEST: CITY OF ORONO:
_______________________________ ________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
Page 3 of 3
Cook'sBay
SpringParkBay Carman'sBay
HarrisonBay
WestArm
MaxwellBay
NorthArm
ForestLakeJenning'sBay
StubbsBay
LafayetteBay
WayzataBayTanagerLake
LakeClassen
DickeyLake
LongLake
LydiardLake
MooneyLake
CascoPoint
CrystalBay BohnsPoint
SmithBay
LakeMinnetonka
BrownsBay
BrackettsPoint
FrenchMarsh
KatrinaLake
DutchLake
LangdonLake
L o n g L a k e C r e e k
PainterCreek
GVWX15
GVWX15
GVWX112
GVWX84
GVWX135
GVWX101
GVWX15
GVWX110
GVWX146
GVWX125
GVWX5
GVWX151
GVWX19
GVWX6
GVWX44
GVWX19
GVWX83
GVWX101
GVWX90 GVWX6
GVWX51
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Highland Ave
C o u n t y R o a d 9 0
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Spring Weight RestrictionsOrono, MN March 2020
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This map reflects restrictions for City of Orono public streets. It does not preclude any further restrictions on roadways belonging to the State of Minnesota, Hennepin County, or any other jurisdiction.
AGENDA ITEM
Prepared By: Reviewed By: Approved By: RJO
1. Purpose. The purpose of this action item is to confirm/clarify Council direction on the marking of the
public access in the Smith Avenue Right of Way (ROW) to the Luce Line Trail.
2. Background. As part of the 2020 Streets Project the city constructed a gravel trail in connecting the
end of Smith Avenue to the Luce Line Trail. The trail was constructed within the existing Smith Avenue
ROW. Prior to construction the abutting property owner provided an easement that allowed for a cul-de-
sac to be constructed in lieu of the previously planned hammerhead turnaround. The cul-de-sac location
resulted in the shortening of paved portion of Smith Ave and an extension of the trail further south. The
trail head is marked with two marking posts consisting of upright 4x4 posts, one on each side the trail
with an embedded plates to indicate the space between the posts if public and any of the prohibitions, in
this case motorized vehicles. Unfortunately the marking of the public access has resulted in threat of
litigation by the abutting property owner. A summary timeline follows:
a. At the December 9th, 2019 the Council did direct that the public right of way be marked.
b. On May 11th 2020, the City did accept an easement over a portion of 45 Smith from the property
owner for construction of a Cul-De-Sac on Smith. As part of that agreement the city will allow the
property owner to install landscaping within the existing ROW. However the agreement does not restrict
the city’s ability to install signs or markings within the ROW.
c. In October 2020, the abutting property owner requested the markers not be installed. At Council
direction staff brought the issue to the November 9th, 2020 council meeting where the Council reaffirmed
the trail marking guidance.
d. In December 2020 the trail marking signs were placed either side of the trail within the City
ROW. (See Exhibit A)
e. In December 2020 the abutting property owner threatened legal action if the City would not
remove the trail markers. The City Attorney has negotiated with the property owner’s attorney and
proposed a compromise of reducing the marking from two markers to one. (See Exhibit B)
3. Staff Recommendation. In an attempt to appease the abutting property owner and provide an
acceptable level of marking the trail, staff recommends that the city deviate from its standard in this case
and mark the trail with one marking post instead of two. Staff does not recommend the City give up any
of its rights within the right of way and if it is determined that current signage is inadequate, the City may
revisit the signage issue.
COUNCIL ACTION REQUESTED:
Motion to direct staff to adjust the trail marking as depicted in Exhibit B.
Exhibits
A. Trail Markers at the end of Smith Avenue as installed.
B. Smith Avenue Trial Access Marking single Marker Option
References
A. Council Meeting Minutes of December 9th & 2019 & November 9th, 2020
B. Easement Agreement, Date May 11th 2020
Item No.: 9 Date: January 25, 2021
Item Description: Smith Avenue Trail Marking
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
Exhibit A
Trail Markers at End of Smith Avenue as Installed in December 2020
Exhibit B
AGENDA ITEM
Prepared By: JG Reviewed By: Approved By:RJO
1. Purpose. The purpose of this action item is to gain approval to proceed with the golf course irrigation
pond dredging project.
2. Background. Staff recommends that the irrigation pond at the golf course be dredged as part of
maintenance of the pond and the irrigation system. Currently, an excess of organic build up has developed
in the bottom of the pond which has led to increased algae blooms and aquatic weeds, low water clarity,
an unsightly appearance, and foul odors. The irrigation system is a pump system which draws water out
of this pond to water the turf areas throughout the golf course. Over the last few years the heavy algae
blooms and submerged weeds has clogged up the irrigation suction screen and decorative fountain
numerous times which renders these systems unusable. By dredging the irrigation pond the reliability of
the irrigation system will return and the pond will regain its lost aesthetics as a golf course water feature.
3. Project Scope. Dredge the Stormwater and Irrigation Pond at the Orono Golf course.
4. Cost.
a. Overall project cost.
Project Activity Who Cost
Soil Testing Braun InterTech $3000
Dredging Blackstone Contractors, LLC $37,310
Site Restoration City Staff $5000
Total $ 45,310
b. Dredging. Staff received two proposals from specialty contractors who have experience with
dredging ponds. The proposals are listed in the table below.
Contractor Quote
Blackstone Contractors, LLC $37,310.00
Veit $45,585.00
5. Funding. The City Capital Improvement Plan budgeted $50,000 for the project. Project will be
funded by the stormwater Fund. The projected 2021 EOY fund balance is $1,300,000.
6. Staff Recommendation. Staff recommends acceptance of the proposal from Blackstone Contractors,
LLC for $37,310.00 to dredge and haul away 850 cubic yards of material from the golf course irrigation
pond
COUNCIL ACTION REQUESTED
Motion to accept the proposal from Blackstone Contractors, LLC for $37,310.00 to dredge the
Stormwater and Irrigation Pond at the Orono Golf Course.
Item No.: 10 Date: January 25, 2021
Item Description: Golf Course Irrigation Pond Dredging (21-029)
Presenter: Jason Goehring
Parks and Golf Course Supervisor
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: J. Barnhart Reviewed By: Approved By: RJO
Purpose. Two actions are requested:
1. Direct staff to discontinue the hiring process for the Building Official and Building
Inspector positions.
2. To authorize the Building Services Committee (Mayor Walsh, Councilmember Johnson)
to finalize a contract with the selected candidate.
Background. The City Council authorized the advertisement for a Building Official and
Building Inspector on January 4th. In lieu of hiring those positions, the Building Services
committee has decided to terminate that hiring process, and hire MnSpect for its Building
services, subject to final agreement on a contract.
The final contract is not ready for Council approval, staff seeks authority for the Committee to
complete the contract review and prepare the final contract for approval at the next Council
meeting, February 8th.
Staff Recommendation. Staff recommends the Council authorize discontinuing the hiring
processes and authorize the Committee to complete the contract.
COUNCIL ACTION REQUESTED
The Council authorize the discontinuance of the hiring processes and authorizes the Committee to
complete the contract.
Item No.: 11 Date: January 25, 2021
Item Description: Interim Building Services
Presenter: Jeremy Barnhart, AICP
Community Development Director
Agenda
Section:
Consent Agenda
AGENDA ITEM
1. Purpose. The purpose of this action item is for Hennepin County Sheriff to present an update to
the City Council.
Item No. 12 Date: January 25, 2021
Item Description: Hennepin County Sheriff Update
Presenter: Hennepin County Sheriff Department Agenda
Section:
Presentation
Prepared By: Reviewed By: Approved By: RJO
1. Purpose. The purpose of this action item is for Council to approve a proposal and to prepare an
Interpretive Sign Concept Plan for the Big Island ADA Trail Project.
2. Background. The State Bonding Bill which recently passed by both houses of the legislature and was
signed by the governor included $300,000 for Orono’s Big Island Park Project: For a grant to the city of
Orono to predesign, design, construct, furnish, and equip improvements at Big Island Park, including a
picnic area, trails and trail gates, restrooms, permanent seating, and interpretive panels. To maximize
Special Appropriation Funding the following adjustments were included in the budget calculations: an
ADA Trail extension to the north, development of and installation of additional interpretive signs and
some additional sitting stones. The initial project included seven interpretive signs and two information
signs. The interpretive signs were designed by the park commission and the information signs by staff.
City staff installed the signs. The cost to the city less labor was $4800 for those signs. The Big Island
Legacy (501C3) and the Parks Commission have indicated a desire to have an interpretive sign concept
plan developed prior to design, procurement and installation of any additional interpretive signage.
Commissioner Rick Carter was able to find and coordinate a proposal for an interpretive sign planner.
(See Exhibit A) Staff worked with Bolton and Menk (BMI) to prepare an estimate for sign design,
permitting, and procurement. (See Exhibit B) One item of constraint to note is that per the conservation
easement over the park held by the MCWD, interpretive signs may only be placed within the active
recreation portions of the park.
3. Project Scope. The original project scope consists of ADA accessible pathway, picnic shelter,
interpretive signage, and ADA compliant restroom facilities.
4. Proposal Scope. The scope for the interpretive sign concept plan includes development of an
interpretive framework, concept development, and production of an implementation plan. (See Exhibit
A.)
5. Cost. Jim Roe Museum Planning has proposed a fee of $10,000+ image fees to complete an
interpretive sign concept plan. Items b-e are provided as a reference for expected additional cost for
complete and interpretive sign project. Assuming 10 Interpretive signs are created and installed the
overall cost to complete this work would be $39,900.
Project Activity Estimated cost Remarks
a. Interpretive sign
concept plan
$10,000 Per attached proposal
b. Interpretive sign
design
$1210 ea x 10 = $12,100 Per Proposal from BMI
c. Sign, frame and
post procurement
$830 ea x 10 = $ 8,300 Based on procurement of last two signs
d. Permitting &
project mgmt.
$ 9,500 Per proposal from BMI. Assumes SHPO
will require additional archeology for sign
placement.
e. Sign Installation City Labor
TOTAL $ 39,900
Item No.: 13 Date: January 25, 2021
Item Description: Big Island Park ADA Trail Project (19-033) – Interpretive Signage
Planning
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Director of Public
Works/City Engineer Report
6. Funding. Funding for the concept plan would come from State Bonding Bill funds. After the
previously approved project items there should be $59,500 of funding available for follow on items in the
project. A potential for $30,000 of additional funding could be available if $15,000 of donations are
realized and then matched with DNR Grant funds that have yet to be matched.
7. Project Timeline.
When What
January 2021 Approval of Sign Concept Plan
March-May 2020 Sign design and Permitting
Summer 2021 Procurement and Installation
8. Staff Recommendation. If council believes an interpretive sign concept plan is a benefit to the city
then I recommend acceptance of the proposal at exhibit A.
COUNCIL ACTION REQUESTED
Motion to:
Accept the proposal from Jim Roe Museum Planning for an interpretive sign concept plan site for
$10,000.
Exhibits
A. Proposal from Jim Roe Museum Planning
B. Proposal from Bolton and Men
Roe Proposal Page 1 1
Interpretive Concept Planning for Big Island Park
City of Orono, Minnesota
Proposal for planning consultation submitted by:
Jim Roe Museum Planning
651-249-6126
jroe@umn.edu
January 7, 2021
PROJECT UNDERSTANDING
The City of Orono, in collaboration with Big Island Legacy, an independent non-profit
organization, and Minnehaha Creek Watershed District, is developing a public park on the east
end of Big Island on Lake Minnetonka. Working from archaeological surveys and a park master
plan, the City is interested in augmenting on-site amenities with interpretive elements that
engage visitors in stories of the island, primarily focused on Big Island Amusement Park and Big
Island Veterans Camp. Additional areas of focus will include the natural history of the island and
the relationship between this island and the Dakota people—today and through time.
This proposal describes a process for developing an interpretive concept plan for Big Island
Park along with a set of deliverables for review and input from project participants. The final
plan will be written and designed to provide a compelling vision for the park experience—a
useful presentation document for communicating with partner agencies, interested members of
the community, and potential funders.
EXPERIENCE
Jim Roe Museum Planning was founded in 2002 to help organizations develop places and venues
where people enjoy a kind of learning guided by their own interests, backgrounds, and
motivations. I consult for a range of organizations—from historic sites and museums to parks,
nature centers, and other environmental education facilities, science centers, and children’s
museums. Over the past 10 years, I have contributed to more than 50 major projects, providing
me with a deep understanding of what attracts and engages audiences in exhibits, learning
environments, and programs. I am a proven collaborator, working extensively with architects,
landscape architects, exhibit designers, and film and media producers.
As an exhibits specialist, I have been working at the forefront of the field for more than 25
years. I completed my MA in American Studies at the University of Minnesota, with a focus on
urban and architectural history. Pursuing a long-standing interest in public history, I joined the
staff of the Minnesota Historical Society, where my work included researching, writing, and
exhibit development. I later worked as an exhibit developer at the Science Museum of
Roe Proposal Page 1 2
Minnesota and from 1998 to 2002 served as Director of Exhibits at Minnesota Children’s
Museum. At the James Ford Bell Museum of Natural History, I led the visitor-experience
planning process from 2004 to 2009 for a proposed new museum and outdoor learning
environment.
Relevant Projects
Swing Bridge Park, Dakota County, research and writing for interpretive signage, Inver Grove
Heights, MN, 2020.
Farm at the Arb, Minnesota Landscape Arboretum, University of Minnesota, planning and
development of outdoor exhibits and learning environments, Chaska, MN, 2018 – 2020
River Learning Center, National Park Service and Mississippi Park Connection, visitor-experience
planning for a proposed headquarters and program venue, St. Paul, MN, 2019 – 2020
Mississippi River Greenway, South St. Paul Stockyards, Dakota County Parks, interpretive
development and writing with RSP Architects, South St. Paul, MN, 2017 – 2018
Minnesota River Greenway Cultural Resources Interpretive Plan, Dakota County Parks,
visitor experience planning and concept development for the Minnesota River Greenway with Ten X
Ten Landscape Architects, Eagan, MN, 2016 – 2017; 2019 – 2020
Conner Prairie Interactive History Park, project development for Create.Connect, a National
Science Foundation funded program for integrating STEM and history learning, with Science Museum of
Minnesota, Fishers, IN, 2009 – 2015
History Colorado, Colorado Historical Society, exhibit planning with Science Museum of Minnesota
Exhibit Services, Denver, CO, 2011 – 2013
St. Anthony Falls Heritage Zone, St. Anthony Falls Heritage Board, strategic and interpretive
planning with Cincinnatus and Hoisington Koegler Group, Minneapolis, MN, 2009
PROPOSED WORK PLAN
I: Interpretive Framework
§ Review existing materials. Meet with planning team, read up on relevant history, and visit
the site if possible.
§ Describe potential audiences. Who must this park serve to meet the project’s vision and
purpose? When are various audiences likely to visit? What are their motivations?
§ Develop interpretive themes and identify possible stories. Themes describe what the place
is about and hold the specific stories that engage visitors.
§ Describe strategies for engaging visitors at a series of trail locations. For trail signs, these
strategies will evolve around types of images and illustrations, choice of narrative voice and
historical quotes, viewing prompts and framing, and site orientation.
Roe Proposal Page 1 3
II: Concept Development
§ Identify and briefly describe specific stories that are well supported with historical images
(photos, postcards, maps, drawings).
§ Match specific stories to trail locations, determine the number of signs for a complete and
satisfying trail experience.
§ Select a range of historical images for each story/location. This preliminary list will provide
examples of the kinds of images needed for each trail sign.
§ Develop an integrated overview for all interpretation at the park (existing and future). This
includes the number and approximate scale of elements illustrated with examples and
precedents.
III: Implementation Plan
§ Recommend production and installation methods, materials, and vendors.
§ Develop cost opinions for research, writing, graphic design and illustration, image
acquisition, sign production.
§ Suggest a timeline and phasing for implementation.
Project Assets
This project is benefitted by a wealth of historical information and existing planning documents.
These include a comprehensive archaeological survey, an up-to-date site master plan, and an
accessible body of historical research and knowledgeable contacts. Most importantly, the
project holds the great advantage of a deep trove of compelling stories, images, and artifacts.
Anticipated Challenges
§ Research and planning may be delayed until COVID restrictions are lifted and research
facilities are reopened.
§ The two major periods of historical interest—Big Island Amusement Park and the Veteran’s
Camp—are mixed and layered on the site. This presents a potentially confusing context for
visitors while on the trail.
§ Given that the trail alignments have already been established, viewing locations for the
various features may be limited.
FEES
Parts I & II $8,000
(invoiced upon delivery of Interpretive Framework and Draft Concept Plan for review,
March 15, 2021)
Parts III $2,000
(invoiced following submission of final plan, April 15, 2021)
Expenses
§ Fees for images will be invoiced for reimbursement at cost. Anticipated less than $500.
§ Project deliverables will be submitted in digital form only. No printing costs anticipated.
§ No reimbursable travel costs are anticipated for this project.
Roe Proposal Page 1 4
TIMELINE
Part I February 1 – February, 15, 2021
Part II February 15 – March 15, 2021
Part III March 15 – March 31, 2021
Respectfully submitted,
Jim Roe Museum Planning
James Roe, Principal
Date: 1-7-2021
C:\_Projects\Orono\big island\signage package\Big Island Signage Scope & Fee 12-21-20.docx
December 22, 2020
Dear Adam:
Thank you for the opportunity to continue working with the City of Orono on the Big Island
Nature Park Improvements. We are excited for the development of historic and
educational signage throughout the regional destination and growing community asset.
Project Understanding
Based on our previous involvement in the master planning and initial construction phase,
we have a strong understanding of Big Island’s history, existing infrastructure, the wants
and needs associated with the educational signage opportunities.
It is our understanding that all the images to be used in the development of the interpretive
signs will be provided by the City of Orono and/or the City may provide a location where
we can research photos. Bolton & Menk staff will work with the City to determine the best
images to be incorporated in the various sign panels.
The anticipated panel size of 16”x24” will be used for all the sign panels created under this
project. The frame will be powder coated steel/aluminum with stainless steel hardware.
Signs shall have a standard footing recommended by the sign fabricator. A single post
frame is anticipated and preferred to minimize ground disturbance.
Proposed Scope of Services
We propose to complete the following Big Island Park tasks:
1. Interpretive Sign Development…………………………………………..…..………….…$1,210/ea.
It is anticipated each sign’s development will include the following elements and associated
Bolton & Menk efforts:
A. Picture research and selection (5 hours)………………………………………………………………$550/ea.
• It is anticipated that each interpretive panel will contain several (3-5) picture
images to create each story.
• Bolton & Menk will work with the City on developing the various panel themes.
Once the themes are selected, we will sort through the potential pictures and group
them into folders for final selection and sizing.
• Bolton & Menk will work through any potential image copyrights to ensure selected
image sources are cited appropriately and displayed in accordance with any
applicable copyright legislation.
B. Panel narrative (6 hours)……………………………………………………….…………………………..$660/ea.
• Bolton & Menk and City Staff will work together to develop the final panel text. It is
anticipated much of the text will be provided from researching/referencing existing
documentation. Bolton & Menk staff will work with the City to select, and as
necessary, edit the selected text in a way to make the text fit within the panel limits.
• It is anticipated the various panel themes will be developed and selected by the City
with assistance from Bolton & Menk.
• The City will decide the total number of themes and panels to be included in the
project.
• Final panel approval will be provided by the City.
2. Interpretive Sign Panel Placement…..……………………………………………$7,000 Flat Fee
It is anticipated each sign’s placement will include the following elements and associated
Bolton & Menk efforts:
A. Field Work & Analysis
• Bolton & Menk will provide archeological field work to assess the proposed field
locations for each sign. Along with the necessary site work, the team will analyze
the findings and create a short-written report summarizing the findings for
approval with the State Historic Preservation Office (SHPO). The cultural resources
team will prepare any artifacts encountered for curation at the Minnesota Historical
Society (MnHS). Curation fees typically total between $250 to $500 depending on
the size of the collection to be curated.
B. Sign Panel Location Plan
• Our team will provide a draft and final sign panel location plan for approval by the
City prior to installing the sign panels on site.
3. Project Management/Meetings…………………………………………….………$2,500 Flat Fee
It is anticipated each sign’s development will include the following elements and associated
Bolton & Menk efforts:
• Bolton & Menk will provide regular bi-weekly updates to City staff (email/phone
call)
• Bolton & Menk anticipates up to 4 virtual project team meetings with City staff to
finalize sign design and placement locations.
Total Fee for services
Based on the scope of services described above, Bolton & Menk will provide interpretive
sign panel placement work and project management for a set flat fee. The flat fee total for
these two tasks is $9500.
The interpretive sign development fee will be based on a per sign basis. It is anticipated
that development of each sign will be $1210 each. These hours will be billed on an hourly
basis.
We look forward to working with the City of Orono to help tell the Big Island Nature Park
story to all users. Please let me know if you have questions or need additional information.
Please feel free to call 952-540-7403 or email Joel.Odens@bolton-menk.com
with any questions or concerns.
Sincerely,
Bolton & Menk, Inc.
Joel C Odens P.L.A., LEED AP
Landscape Architect
Bolton & Menk, Inc.
AGENDA ITEM
Prepared By: RJO Reviewed By: RJO Approved By: RJO
1.Purpose: Staff would like to extend two COVID-19 policies that expired on December
31, 2020. One policy involved the use of up to two weeks of sick leave that was not
deducted from an employee’s sick bank. The other is the City’s Policy for Temporary
Outdoor Customer Service Areas.
2.Background: As part of the CARES act, the city was required to provide employees
time off for COVID-19 that was not deducted from their sick leave balance. The city was
reimbursed for the sick leave used through November 15th by funding provided by the
Federal Government. There was no reimbursement for the leave used between
November 15 and the end of the year. The requirement to provide the additional sick
leave ended on December 31, 2020. Staff would like to continue this policy so that
employees requiring sick leave due to COVID-19 in 2021 will be treated in the same
manner as an employee in 2020.
The other policy that staff would like to continue involves allowing temporary outdoor
seating for businesses. Businesses like bars and restaurants continue to operate with
reduce seating requirements. Allowing them to continue to provide outdoor seating is a
way that the city can support them that does not cost anything. By passing the extension
now, businesses will not need to wait on the city to extend it as the weather warms in the
spring.
3.Cost: Based on the amount of COVID time used in 2020, the value of the leave time
associated with extending its use would is estimated to be $15,000. Currently, the
maximum sick leave payout when an employee leaves is 50%. This reduces the cost to
$7,500 or less. There is no cost to continuing outdoor seating.
4.Funding: There is adequate funding in the 2021 budget to cover the expense.
5.Staff Recommendation: Staff recommends extension of the two COVID-19 policies
that expired on December 31, 2020.
COUNCIL ACTION REQUESTED
Motion to amend the Policy for Temporary Outdoor Customer Service Areas and a motion to
approve the attached resolution extending the use of COVID-19 sick leave.
Exhibits
A.Policy on Outdoor Food and Alcohol Sales
B.Resolution to Provide COVID-19 sick pay
Item No.: Date: January 25, 2021
Item Description: Covid-19 Sick Pay and Outdoor Seating Resolution
Presenter: Ron Olson Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: RJO Reviewed By: RJO Approved By: RJO
Orono, Minnesota
Policy for Temporary Outdoor Customer Service Areas
Pursuant to Mayoral Proclamation and Council Resolution, the City of Orono has declared a Peace Time
Emergency due to the COVID-19 Health Pandemic.
In furtherance of the federal, state, and local government response, there is a need to provide multiple
additional and alternative customer service areas on commercial sites in order to limit forward facing
exchanges between customers and employees, and to promote physical and social distancing between
persons engaged in business activities within the City.
Effective immediately, and notwithstanding any city code provision to the contrary, any business located
in a commercial or industrial zone may establish drive-up or drive-thru areas, customer ordering, waiting
or pick-up areas, or customer seating or service areas on its property to facilitate safe commercial activity
conducted consistent with federal and state orders or guidelines. The temporary outdoor use may occur in
sidewalks, some parking spaces, or undeveloped outdoor areas adjacent to their buildings without need
for a variance. However, if the business is not the fee owner of the property used by the business for the
temporary outdoor use, any temporary outdoor use must have written approval from the fee owner of the
premises.
No city permits are required; however, operators must prepare a plan to be approved by the City
Administrator prior to establishing a temporary customer service area. The plan shall illustrate on-site
traffic, a map of the expansion, and operational management. Additionally, the plan must show that
customer service areas do not impede sidewalk usage, block disabled person parking spaces or routes, and
that all activities do not create nuisance conditions for abutting properties or the general public.
If alcohol is to be dispensed or consumed in the proposed temporary customer areas, the licensee must
obtain a modification to their defined premises areas in the liquor license through the City Administrator.
On-site signage is authorized. Temporary tables, tents and sun shelters may be erected, but any structure
requiring state building and fire code permits must submit plans and permit applications for accelerated
review by city staff. The City Administrator is hereby authorized to approve these amendments.
The terms and conditions of this order may be modified or clarified by subsequent order and those
changes may have retroactive effect.
This policy will continue until the City of Orono Peace Time Emergency is ended, or the policy is
repealed by subsequent City Council action. Effective this ____ day of December 2020.
_________________________ _______________________
Dennis Walsh, Mayor Ronald Olson, Interim City Administrator