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HomeMy WebLinkAbout03-29-2021 Council PacketAgenda Council Meeting Monday, March 29, 2021 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of March 8, 2021 2. Council Work Session Minutes of March 8, 2021 3. Claims/Bills 4. Appointment of City Administrator 5. City Clerk Position Evaluation 6. Approval of Lawful Gambling Permit – Amended 7. Approval of Massage License Renewal – MK Nails 8. Approval of Rental License 9. Lift Station 15 Back Up Generator 10. 2021 Sewer Televising 11. Appointment of Seasonal Employees 12. Randy O’Brien Retirement – Resolution 13. Appointment of Planning Assistant 14. Appointment of Planning Commissioners, confirm Planning Commission Chair, Vice Chair 15. Amendments related to Building Code Administration Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works Director/City Engineer Report 16. Public Works Facility Architectural/Engineering RFP 17. Hennepin County Youth Sports Grant Applications Mayor/Council Report Interim City Administrator/Finance Director Report City Attorney Report Adjournment Agenda Council Meeting Monday, March 29, 2021 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us Upcoming Events 2021 04-05-21 Park Commission Work Session, Monday, 6:00 p.m. 04-12-21 Council Work Session, Monday, 5:00 p.m. 04-12-21 City Council Meeting, Monday, 6:00 p.m. 04-19-21 Planning Commission Meeting, Monday, 6:00 p.m. (Richard F. Crosby II) 04-26-21 Council Work Session, Monday, 5:00 p.m. 04-26-21 City Council Meeting, Monday, 6:00 p.m. 05-10-21 Park Commission Meeting, Monday, 6:00 p.m. 05-10-21 Council Work Session, Monday, 5:00 p.m. 05-10-21 City Council Meeting, Monday, 6:00 p.m. 05-17-21 Planning Commission Meeting, Monday, 6:00 p.m. (Aaron Printup) 05-24-21 Council Work Session, Monday, 5:00 p.m. 05-24-21 City Council Meeting, Monday, 6:00 p.m. 05-31-21 Official Holiday, City Offices Closed MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 23 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, Aaron Printup and Victoria Seals. Representing Staff were City Attorney Soren Mattick, Public Works Director/City Engineer Adam Edwards and City Administrator/Finance Director Ron Olson, City Engineer Laura Oakden, Community Development Director Jeremy Barnhart. Also present: Planning Commissioner Dennis Libby. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA Crosby would like to pull item 10 so they can introduce the new golf course superintendent to the community. He would also like to add items 24 and 28 to the Consent Agenda. Walsh noted they will keep on the Consent Agenda 1-9 and 11-20. 1. CITY COUNCIL MEETING MINUTES OF FEBRUARY 22, 2021 2. COUNCIL WORK SESSION MINUTES OF FEBRUARY 22, 2021 3. CLAIMS/BILLS 4. APPROVAL OF HENNEPIN COUNTY 2021 SPECIAL EVENT PERMIT – LONG LAKE ROWING CREW 5. APPROVAL OF RENTAL LICENSES 6. APPROVAL OF LAWFUL GAMBLING LG214 PREMISES PERMIT FOR THE ROTARY CLUB OF LAKE MINNETONKA – EXCELSIOR 7. TERMINATION OF CONTRACT FOR BUILDING INSPECTION SERVICES WITH MINNETONKA BEACH 8. APPROVAL OF LOCAL 12 COLLECTIVE BARGAINING AGREEMENT 9. AUTHORIZATION TO PURCHASE BODY, SQUAD AND WEAPON MOUNTED CAMERAS AND SUPPORTING EQUIPMENT AND SOFTWARE 10. APPOINTMENT OF PARKS AND GOLF COURSE SUPERINTENDENT This item was removed from the Consent Agenda. 11. TONKAWA PHASE II FORCEMAIN REPLACEMENT AWARD 12. SEASONAL EMPLOYEE APPOINTMENTS 13. LA20-000074 – EDWARD & MARY CALDWELL, 746 TONKAWA ROAD, VARIANCES – RESOLUTION MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 23 14. LA20-000075 – BRIAN & ANNE HUISMAN, 1121 NORTH ARM DRIVE, VACATION OF RIGHT OF WA – RESOLUTION 15. LA21-000004 – STONEWOOD LLC O/B/O DAVID WOHLWEND, 1150 PINE VIEW DRIVE, CONDITIONAL USE PERMIT – RESOLUTION 16. LA21-000007 – PILLAR HOMES, 3220 NAVARRE LANE, VARIANCES – RESOLUTION 17. LA21-000008 – BRAD BARINSKY, 1825 LAKESIDE TRAIL, VARIANCE FOR AVERAGE LAKE SHORE SETBACK – RESOLUTION 18. LA21-000011 – JASON FISCHER AND KARA HONEBRINK, 3420 (3416) SHORELINE DRIVE, CONDITIONAL USE PERMIT / EXPAND LULU’S PIZZARIA – RESOLUTION 19. LA21-000012 – CLAIRMONT DESIGN BUILD, 1260 SPRUCE PLACE, VARIANCES – RESOLUTION 20. LA21-000013 – BOB JOHNSTON, 2190 WAYZATA BLVD, CONDITIONAL USE PERMIT – RESOLUTION 24. LA21-000006 – CITY OF ORONO, 365 OLD CRYSTAL BAY ROAD NORTH, COMPREHENSIVE PLAN AMENDMENT – METROPOLITAN URBAN SERVICE AREA (MUSA) EXPANSION 28. COMMITMENT OF FUNDS BIG ISLAND, AMERICAN WITH DISABILITIES ACT (ADA) TRAILS Crosby moved, Johnson seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS There were no public comments. 10. APPOINTMENT OF PARKS AND GOLF SUPERINTENDENT JOEY BRETTINGEN Edwards noted they lost the last Parks Superintendent to bigger and better things and went through the process to find a replacement. They had a panel that met, reviewed applications, went through a two-part interview process, and ultimately settled on Mr. Brettingen to join the team as the new Parks and Golf Course Superintendent. Joey is currently the assistant superintendent at Hazeltine National Golf Course, holds a Bachelor’s Degree in Horticulture with an emphasis in turf grass management from the University of Minnesota, and has 8 years of experience with his last 4 in leadership at golf courses and parks. The Councilmembers welcomed Mr. Brettingen. Johnson moved, Crosby seconded, to approve the appointment of Joey Brettingen as the Park and Golf Course Superintendent. VOTE: Ayes 5, Nays 0. Johnson said a special thanks to the Planning Commission when the Council can put 20 items on the Consent Agenda. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 23 Walsh agreed the Planning Commission did a good job. FINANCE DIRECTOR REPORT a. FOURTH QUARTER FINANCIAL REPORT Maggie Ung presented the Fourth Quarter 2020 budget report. These numbers should be considered preliminary numbers and may change with the preparation for the 2020 audit. Looking at the overall revenue, the City collected 101.1% of the budgeted revenue compared to 107.8% in 2019. Tax revenue, which makes up 50% of the revenue budget, is at 99.1%. The next line item is License and Permits; the last few years this line item has exceeded budget and this year due to less development, COVID-19 pandemic, and the State-mandated shutdowns, it is only at 93.78% compared to 141.5% in 2019. The other two sources under budget are Charges for Service (98%) and Fines (54.3%). Charges for Service fell under budget as a result of decrease in police special service due to the COVID-19 social distancing and gathering guidelines, along with a decrease in Plan Check and Site Exam fee revenue. Fines is under budget due to not collecting as many court fines as anticipated; this correlates to a decrease in speeding and impaired driving due to COVID-19. The two line items that have done well in 2020 are Other Governmental and Golf Course revenue. Other Governmental revenue ended the year at 131.4%; the main variance is the CARES Act Funding offset with a reduction in the Toward Zero Deaths grant that the City is not administering in 2020. The Golf Course revenue is at 203.06% compared to 102.7% in 2019. COVID-19 played a large role in this revenue item as many indoor social gatherings were advised against and therefore there was an uptick in individuals taking to outdoor activities such as golfing. Building Permit revenue in 2020, the City only made 84.5% of the budget compared to 135% in 2019. On the Planned Check and Site Exam, it only made 84.6% of budget in 2020 compared to 172.8% in 2019. Ms. Ung gave an overview of 2020 revenue and moved on to expenditures. The biggest item over budget was the Special Projects Department, which is at 1,145% and was due to the City buying land for future projects that was not budgeted. Central Service and Public Works is also slightly over budget due to trying to keep the common area clean and maintaining social distancing due to COVID-19. The increase in expenditure in these line items is offset by the CARES Act grant. The golf course is also over budget due to course maintenance and more bank fees that offset with the revenue intake. COVID-19 has played a significant impact overall on the 2020 budget; fourth quarter is looking good with revenue exceeding budget and expenditures falling slightly under budget. This projects a positive variance of $224,000 for the General Fund. The top 5 vendors for Quarter 4 make up 36.8% of the vendors paid in Quarter 4 of 2020. The top 5 vendors for the year of 2020 make up 31% of the vendors paid for the whole year. She concluded her presentation and asked if there are any questions. Walsh wants to point out a couple of things. Overall, the City’s revenues were above what they were hoping by $170,000 and expenses were less than what they thought by $54,000 which gave a positive net of $224,000 over and above revenues which would be good for going towards next year for roads – which he knows is near and dear to Edwards’ heart. Also, regarding the top vendors, there was a $240,000 balance but that included paying for the land of $340,000 so really it is at $580,000. He noted they paid for the land out of the revenues of this year, as well. That was a huge positive and leads the City very well going into budget this summer. Even though their permanent revenue was down just a bit, they have kept stepping that up over the years as they have had such a divergent variance of what was happening versus what was getting done. To have it that close in a COVID year is a testament to the strength of the housing market and building, as long as the interest rates stay reasonable. Walsh said they budgeted well and should have some extra room this year to hopefully increase the roads a bit, bring their parks where MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 23 they want them, continue funding their building fund, and all the other things technology-wise they are doing in the City. Johnson asked about the piece in the budget that Walsh does not like to count. Seals said the chip sealing. Walsh said it is the chip/crack sealing. Johnson noted they have $224,000 to put towards it now. Walsh said if they notice in looking through the budget, Edwards has a discretionary fund of $100,000- $200,000. It is a roads non-dedicated fund for fixing things. Crosby thinks the roads are a little more stressed this year so they will need it. Olson said if the Council remembers back in July when they received their first half tax settlement, he was pretty worried as he did not know what would happen with sales and property taxes. To finish the year during COVID at 99.1% which is really pretty much where the City ends up, is a very good indication on how property taxes will go forward this year, which eases his mind. Walsh said that even gives flex on what was collected this year. PUBLIC WORKS DIRECTOR/CITY ENGINEER REPORT 22. 2021 ROAD MAINTENANCE PROJECT AWARD Edwards said tonight they have the 2021 Roads Project Award before the Council. He pointed out this particular project, unlike past years, is actually a conglomerate of several projects the City wanted to undertake. They are asking not only to award the streets project as it was originally envisioned, but also combined three other projects with the bid package that was sent out: the Casco storm water project, the Fagerness Point storm water project, and the Navarre parking lot project. The nature of all of those projects was such that the same contractor would be bidding on those. By putting them all together, the idea was to get a better price for bulk. Edwards said they solicited bids and had 7 bidders, the low bid was from the Omann Brothers for $1,389,000 and would bring a project total with both the work by Omann Brothers and the work by Bolton and Menk on the engineering design and oversight to $1,600,000. That fits within the projected numbers when combining all those projects together and there is a bit of movement in what the projections were for individual funds. They are a little lower than what they thought they would be putting towards the pavement fund and are a bit higher in what they thought they would put towards the storm water fund and the community investment fund. Overall, it comes just under what they were projecting for that group of projects. He said there is a lot of focus on roads in the Navarre area and Casco Point Circle. The biggest challenge on the road project side will be the Park Lane project which is basically a full reconstruct to include utilities and will be very challenging based on the physical constraints of that neighborhood and that road. Seals asked if that is the really narrow one. Edwards said it is very tight with about 16 feet of asphalt. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 23 Walsh said it is in need of help. Edwards noted the other major undertaking is down on the Casco Circle where they are combining some road reconstructions, overlaying, and pretty significant storm water improvements to that area. The rest of things are pretty normal road works and pavement replacements. Seals asked when the projects would start and if they are phased or all at once. Edwards said that will be up to the contractor so once awarded, the next step is for the contractor to come back to the City with their plan to execute and phase these. They will communicate that to the impacted residents. In the contract there are limitations for how long a particular roadway may be disturbed and not repaved. It does pretty much give the contractor the entire construction season to get everything done. Walsh said the good news is they budgeted $1,123,000 back in June for this and they are at $824,000 so they are essentially $300,000 less which will help carry into the next year. They still have the road budget at $750,000, the cell tower of $120,000, and any additional reserves over 50% and all that. This is just another big chunk of change that is under budget that will help them get more roads done. It is all good news. Printup asked when these road projects are going on and whenever they get done, are residents able to contact City Hall and see if they can get driveways done because the bulk of it is there. Edwards answered what they normally do is provide residents the contact information for the contractor directly so the City is not in the middle of a private/public transaction. Often contractors will do that. Something else they have done in the past are private roads looking to be redone, then those home owners’ associations may try to get a better deal from a contractor who is already in the area. Edwards invited Dave Martini to the meeting today because this is the biggest project Orono does with Bolton and Menk. His team puts all the technical work together to create the design for the City. They will usually have a full-time young engineer as the construction manager to do all the interaction with the residents and contractor. Crosby asked if all of this is full replacement. Edwards said it is a mixture. For example, Park Lane will be a complete reconstruction as they need to get in to some utilities underneath it. Some of the roads in Navarre will just be a milling and overlaying, removing the top layer of asphalt and putting new asphalt on top. Walsh clarified the contractor knew that ahead of time for bidding because they had done all the engineering work to know what condition the roads were in. Seals said that sounds good and is what they heard when they knocked on doors many years ago: Roads, roads, and roads. Walsh said the public should know when doing these road constructions if there is a concern in someone’s yard – for example, off of Wilders there were a lot of water issues and the residents brought it up during construction. The City brought in more curb and gutter than originally planned. It cost more money, but got all the water flowing correctly so it was not going into people’s yards. If there are issues MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 23 like that, speak up so the City can at least look at it and understand if there are any changes on the fly that need to be made as they want to be sure they do it right the first time. Seals moved, Printup seconded, to approve the 2021 Road Maintenance Project Award. VOTE: Ayes 5, Nays 0. 23. PUBLIC WORKS FACILITY APPROVAL OF UTILITY ENGINEERING AND DESIGN Edwards said this is something they may normally see on Consent Agenda. This item is to conduct the design and engineering for connecting water and sewer lines from the existing sewer and water system down underneath Highway 12, the railroad track, and then back up into the new parcel the City procured early this year for a future potential public works facility. Normally they would go with their already established engineering firm Bolton and Menk, and in this case they solicited proposals from two firms: Bolton and Menk and WSB. The two proposals came in pretty close, WSB at $28,736 and Bolton and Menk at $29,000. He is requesting authorization to move forward. His initial staff recommendation would be to go with WSB as they have the lower number; however, the Council may want to consider keeping it with the existing engineering firm due to the low difference and ease of someone they already have on projects. Walsh noted that essentially the bids are the same. He would suggest going with Bolton and Menk as they are the City Engineering firm and they have a good working relationship. If WSB came in at $8,000 less or something dramatic, but for a couple hundred bucks, if they can match that sounds reasonable. Crosby stated if they will match it, yes. Crosby moved, Seals seconded, to accept the bid from Bolton and Menk for the Public Works Facility Approval of Utility Engineering and Design. VOTE: Ayes 5, Nays 0. Dave Martini from Bolton and Menk thanked the Council and said they really appreciate the partnership they have had for a lot of years. They enjoy working on fun projects like this and he thinks they have put together a good team to manage this as well as the City’s Staff. PLANNING DEPARTMENT REPORT 25. LA21-000010 CHAMBERLAIN FINE CUSTOM HOMES, 133 CHEVY CHASE VARIANCE Staff presented a summary packet of information. Tonight, the Council will consider a variance application for a rear-yard setback encroachment and will provide Staff with direction for a resolution. The Applicants are looking to add a screened in porch to the rear of their home, which sits on a curved road with neighbors on either side and Wayzata Country Club to the north of the property on the rear property line. Staff, through their practical difficulty analysis, found that the practical difficulties were not met. The proposed addition would have minimal impact to the neighbors and would not alter the character of the neighborhood. However, the property owner has adequate use of the lot currently for a single-family home and there are other locations for a conforming addition. The proposed addition acts as a convenience to the property and not a necessity to the use of the lot. The Planning Commission held a public hearing on February 16, 2021 with no verbal comments. The Commission reviewed Staff’s analysis and the Applicant’s narrative; after discussion with the property owners and reviewing the 12 letters of support from the neighborhood, the Commissioners found that due to the existing location of the MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 23 current home being so far setback from the front lot line, a substandard lot size, and the topography of the lot there were practical difficulties to support the variance. The Commission voted 6 to 1 in favor of granting the variance. The neighborhood letters of support are included in the packet, as well as the minutes. The Council should review the application and determine if practical difficulties are met for a variance and should direct Staff on how to draft a resolution. The Applicant is present tonight if there are any questions. Oakden has additional pictures if needed. Crosby would like to see those pictures. Oakden pulled them up on screen. Johnson said this is about having a practical difficulty and being able to meet the standard, and that is what he is not sure about. Walsh said it is one of those deals where there is a house that someone bought and whoever built this house built a big circle driveway and decided to put the house on the back part. He is struggling with that as well. Seals said Staff put it out there that it can be built in another location and she understands perhaps that is not where the Applicant wants it but it can be built elsewhere. Crosby asked where the other spot it can be built is. Johnson stated on the east side. Walsh said either on the east side or right in the middle. Johnson said it gets in to the conversation that it is not their job to design. Other people have come with this and the Council has not allowed it because there was not a practical difficulty, although he can see why they would want it. Crosby noted if there are other options it reduces the argument for practical difficulty. Walsh asked if the Applicant would like to speak. Paul Cameron from Chamberlain Fine Custom Homes approached the podium and gave a technical perspective. He is developing Crystal Bay Estates; he has 2 acre lots and 30-foot setbacks in the backyard. This is a 1/2-acre lot, and has 30 feet setbacks. It is way over-allocated from a setback; that is the ordinance and he appreciates that, but when looking at the ordinance and intent for commonality or consistency, there are 12 neighbors that say this is fine. If the purpose of the ordinance and the statement of consistency in making a harmonious neighborhood, the Council has heard from the voters what that is. Walsh stated the voters and the neighbors don’t make variances or make the rules. Whether they like it or do not like it is not what comes in to play. It has to meet the standard. Mr. Cameron asked if this is considered a non-conforming lot. By the lots and measures it is, so the home owner is being “penalized” or adversely affected. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 23 Walsh thinks every neighbor is on non-conforming lots, as well. Paul said that is correct. He looks at it from a perspective of, if it is non-conforming and the neighborhood is agreeing to it…there are other options but there are mitigating circumstances the home owner can personally speak to. Michael and Katelyn Nelson, 102 Chevy Chase Drive, clarified they currently live at 102 which is 8 houses down from 133 Chevy Chase Drive. They purchased 133 the past fall with the intentions of doing a remodel and making a forever home in Orono. They absolutely love it here and noted the other proposed option on the east side would be basically sitting on top of the neighbor’s driveway, and he knows she would not be in support of that. The other proposed location right in the middle is where the kitchen currently sits and the fridge and stove top are there; there is literally no way to enter the house right there. Mr. Nelson said they are in the design phases of a remodel and do not have unlimited funds to move everything around but have some ideas of what they would like to do. The main reason they keep coming back to this location is for the safety of their two young children. They would love to be able to sit back there and watch the kids in the backyard as they play. Their youngest daughter has a skin condition that does not allow her to be in the sun and they want her to be in an outdoor environment while her sister and hopefully future children play in the backyard. The Nelsons would love for her to be involved in that as well. Ms. Nelson said the biggest issue in putting it in the middle is that it divides the backyard which in effect creates a lot of insecurity and lack of safety because they cannot watch the entire yard from each way. She noted there was a lot of really good discussion at the Planning Commission meeting. The other piece about putting it there is it backs up in to a pretty steep hill where there is no visibility from the Country Club, which they also learned has encroached on setbacks over time. She noted it is really hidden if it were built as proposed, it goes into the back lot and provides safety so they can monitor the usage in the backyard. All of the neighbors have supported this knowing what the Nelsons are trying to do and build a forever home. Mr. Nelson said from those pictures the Council can see there is about 70 feet of woods between their house and the Country Club and would not be visible from the golf path, and there is also a hill. He noted again on the east side it would be almost on top of the neighbor’s property and he probably would not even build it there as they would not get any utility out of it by not being in the backyard and watching their children play. Printup stated this is one of those tough ones that looks, views, seems reasonable, but then the 12 neighbors that love the idea are going to be doing the same thing and asking for variances for building and the Council does not usually step into that. Walsh thinks people must know what they are buying, what the rules are, and if there are things they can do and can put in other places. He thinks Staff has come to the conclusion that it has not met the practical difficulty standard which is what the Council must follow. He appreciates all the neighbors wanting it, everyone wants things to be better in the community and they always want to see people upgrading their houses. Crosby asked what the Planning Commission’s vote was. Oakden replied it was 6 to 1 in favor of the variance. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 23 Crosby is pulled both ways on this. He understands the mom’s concerns about the division of the property in viewing the children and that would concern him as it makes sense to be able to look outside and view the entire back yard. He is also torn because Printup’s point is correct, if they grant the variance, everyone else wants to go farther back into the setback and they have established a bad precedent. Walsh remembers an application from Crystal Bay Road where a woman wanted to add a little bump out in the back because she needed her washer and dryer inside but could not see her kids. Again, it is not the Council’s job to design what is safe or not safe…they cannot even distinguish what that is. Seals is also torn. She goes back to when someone buys a house, they buy it as is. She looks at her own lot and wonders why did they build the house where they did – if they had shifted it a certain way, she would have so much more freedom. She must stick to the rules that come with the land. Crosby said tell him about it – he lost his horseshoe driveway. Seals said not all lots in Orono are built the same, it is unfortunate, but it is what it is. She thinks of some lots really have practical difficulties but unfortunately this one does not meet that muster. Johnson is not really torn on it, because they see these and when people go out, the Council says no. It is a good plan, it is a compelling argument the Applicant is making, but those are not relevant to the decision as far as he sees it. They must meet the practical difficulty standard, which they do not. Therefore, the Council cannot approve it, not because they do not think it is a good idea or plan. Johnson moved, Seals seconded, to deny LA 21-10, 133 Chevy Chase Variance. VOTE: Ayes 5, Nays 0. 26. LA21-000014 – MARK RAUSCH AND AZIZ SADDIQUI O/B/O UNIVERSITY OF ST. THOMAS AND DAVID WEEKLY HOMES, NW CORNER OF WILLOW AND WAYZATA BLVD., COMPREHENSIVE PLAN AMENDMENT, ZONE CHANGE, PRELIMINARY PLAT, AND DEVELOPMENT PLAN APPROVAL – RESOLUTION Barnhart noted there are a number of requests in front of the Council tonight. This project is proposed for an RPUD zoning (Residential Planned Unit Development) so this will be a zone change. There will be a Comprehensive Plan Amendment required because they are reducing the density allocated for this property, and are asking for a concept Master Plan approval and also the preliminary plat. This is a 37- unit townhome development in 9 separate buildings at the northwest corner of Willow Drive and Wayzata Boulevard, north of the project is Kelley Parkway, and there is a large regional pond to the west. All the access will be located off Kelley Parkway, there will be no accesses off Wayzata Boulevard or Willow Drive and it is consistent with the original development plan for the Stone Bay Development. All of the buildings will be shared by municipal water and sewer; storm water management plans have been developed and will be managed on site, and will ultimately feed to the regional pond to the west. There will be a number of rain gardens along Kelley Parkway and another rain garden at the southwest corner of the site and eventually all the storm water will go into the pond. The City Engineer has provided some comment on the storm water and the utility plans. The expectation with all developments is that the City Engineer must be satisfied with the utility plans at the time of final plat so these are working plans and documents and further refinement from a utility standpoint will be coming. The Applicant proposes each unit to have a front door sidewalk to provide a pedestrian route through the community. Ultimately those MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 23 sidewalks will connect to the Kelley Parkway public sidewalk and also a proposed sidewalk along Willow Drive. Staff has provided a suggestion that the sidewalks also connect to the future trail along Wayzata Boulevard and the County has concurred with that. Barnhart said the Comp Plan amendment will be required; currently this property is guided for a high density residential of 20-25 units/acre. When a project to that level of density came forward, the Council suggested that it is a bit too dense for this area and they wanted to see something a little more consistent with the Stone Bay Development. Based on that feedback the project came back with a townhome development at 10-20 units/acre. From a Met Council standpoint, they look at densities based on the lowest number of the range, so they only care about the 10 units/acre. This project is 10 units/acre so it meets the minimum requirements for that density guidance. During the sketch plan review Barnhart commented that it seemed like they had enough capacity from a density calculation standpoint, which they do, this project will reduce the density of the City from about 4.16 units/acre to 3.79 units/acre. They may recall the minimum is 3 so they are well above that. He reported earlier that the 2021-2030 growth periods, the City must provide opportunity for growth in its sewered area to meet the expectation of demand. Earlier he had reported that they had capacity there and in his revision of the calculation he noticed they were short 4 units. In speaking with Met Council, the staff person he spoke with seemed to think that 4 units is within the acceptable limits, however he has not received confirmation from that person’s superiors at this point. If the Council is uncomfortable in moving forward, they can certainly table until they get the feedback. In terms of affordable housing units, they do meet the minimum requirements there and the Council may recall the Met Council looks at affordable housing as any unit or area guided for density of 8 units/acre or more. The City is required to have 15.4 acres guided at that density, and keeping this project at 10 units/acre it does not impact that at all. Barnhart said this project was developed as RPUD zoned. As most of the City’s high-density projects come through as an RPUD, Barnhart likes to identify all the areas where waivers may be requested, and the RPUD district allows the Council the opportunity to grant waivers in order to satisfy other City goals, density being one of those. They do not have a zoning district that allows this level of density by itself, all of the higher density projects come through as an RPUD zoning district. Generally, the project conforms to the standards established by the RPUD district and there are a couple waivers he wants to alert the Council to. There are external setback requirements off of Kelley, Wayzata, and Willow. Setbacks required off of Kelley are 35 feet, off of Willow and Wayzata are 50 feet, and there is a drive line setback of 20 feet from the property line. The drive line off Wayzata Boulevard is 10 feet (waiver is requested), and the Applicant proposes a row of arborvitae or screening along that edge to provide some buffer. The buildings are 35 feet off of Kelley and meet those requirements; most buildings are 50 feet from Willow Drive though lot 4 is 36 feet back (waiver of 14 feet requested). Blocks 6-8 are 50+ feet from Wayzata Boulevard and are okay. The external setbacks were an issue during the sketch plan review and at the time the setbacks were quite a bit tighter. During the development of that project, they came to learn that they really cannot drop below 10 units/acre – if they start dropping below 10 units/acre or 37 units they start running afoul of those other things mentioned, such as the affordable housing calculations and the overall growth numbers. They go from a deficit of 4 to a deficit of more than 4. The Applicant really tried to stay to the minimum 35 feet and has conformed to the setbacks with the exception of that issue. Staff does support that change. Barnhart said one concern Staff has, and identified with the Planning Commission, if they look at the overhead map there is a potential concern is the front of the buildings front onto sidewalk. Owners would enter the garage space from the rear of the structure and it is this area (noted on screen) that the rear of the structure faces Willow and faces Wayzata which are two highly-visible streets in town. He wants to make sure the Council is aware that is the face that will be seen as one is sitting at the intersection – they will be seeing the rear of those buildings and the garage doors. The screening proposed is fairly robust based on the landscaping plan, but from a planning perspective they generally try to avoid a situation where screening or landscaping fixes the problem, rather they try to find situations where berming or street orientation or MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 23 other features help address a design issue. From a Planning Staff perspective, they identified a potential concern as to how those buildings are oriented. In solution, Staff suggested perhaps flipping the buildings so the front would face out, then they would have the “public face” of those buildings. To do that they would route the road interior to basically circle Outlot C there. The Planning Commission was not supportive of that suggestion; they did not think it was necessary and to flip those buildings they would have to reduce the setbacks a bit further and the Planning Commission was not willing to go that far. Barnhart throws that out there and looks for feedback on whether the Council would like that. The Applicant did react to the Council’s comments from the original sketch plan process. Crosby asked if there is any room for berming. Barnhart replied no there is not, it is a 10-foot setback. Even with 20 feet it would not be enough for berming. From an RPUD standpoint the project shows the 10% private recreation area and since this project will be a subdivision there will be a park dedication fee required. Seals said if they mimic what Stone Bay has, they do not have any garages facing exterior. Walsh noted they would have the fronts on Kelley. But the problem is this project has three roads on three sides. Crosby noted there are no garages sides showing on Stone Bay. Barnhart said off of Willow the setback is quite a bit greater as there is a wetland and vegetation there. The buildings on Kelley have their front there but there is also an elevation change; they do meet the 30- foot setback. Walsh said part of what they must remember is the back will be facing Highway 12, so it is not like people are walking their dog down the street. Originally what was nice about this is that they obviously zoned this way too dense and the Applicants came in, took the advice the Council gave the previous developer, brought it down to 37 units, and he appreciates their flexibility. Now it is just the fine-tuning. Along the Highway if they have the backs and some arborvitaes to brunt that a bit; the same with Willow, the only thing across from there is Harvest Moon and Otten Brothers with trucks coming in and out all the time. Crosby said they could add some type of fencing. Barnhart noted the Applicant proposes an ornamental style fence along Willow, Wayzata, and the west side, but that won’t be intended to screen. Crosby stated they will see the recreation area in the middle where it is safer for families and kids. Johnson said the Applicant made a lot of changes since the Planning Commission and that is not one of the changes they made and there is probably a reason. Walsh noted the Applicant is here and invited them up to talk. Aziz Saddiqui with David Weekley Homes, 12000 White Water Drive, Minnetonka, thanked the Council for all the feedback from the previous year. There were three big points they took away from Council and MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 23 Planning Commission: setbacks, the unit count, and to find a place for the open space area play structure inside the community - originally it was along Kelley Parkway and Planning Commission felt it was not safe there. This particular plan and the way it navigates the streets, the way the homes are designed, and the walkway system has a safe access to a majority of the units to walk to the park from the front door rather than crossing the road and going into it. They tried to flip this one building and presented that option to the Planning Commission and Commissioner Libby who is present tonight supported that. Mr. Saddiqui’s team feels with the flow of the streets this works better, when they flipped the units facing Wayzata and Willow, the first question that came up was if someone is living there would they want to wake up every morning and look at Wayzata Boulevard or Willow Drive. From that perspective, they looked at what they could do to make it work, and they thought of flipping it so they have a parallel street next to Willow and Wayzata which gives the setbacks they need and the street system. Then they asked what else can they do to secure it a little bit more, so they brought in the ornamental fence and the arborvitaes. Some concerns the Planning Commission had is the survival of the arborvitae and the Applicant is open to the idea if the City wants to recommend a certain plant. David Weekley Homes’ landscape architect feels the kind of plantings they are proposing will serve well and sustain as the distance is quite far from the snow and salt and it would work out well. As they all know, it is 100% HOA maintained for all the utilities, streets, streetlights, parks, etcetera. The way they have finalized it – and they are open even at this point in time, if the Council decides to flip the building – he thinks the street will be an issue the way the stubs will come out, and they circulated that plan, it did not look that great, so they went back and revised it. The Planning Commission thought the same thing as David Weekley Homes and more importantly, as a home owner, what would they want to see if they are living there. That is what is really comes down to. Walsh likes the sidewalks, safe walking, the streets are wide enough, and they want it to be livable. He thinks it makes a lot of sense to have things, not unlike across the street when looking at all of their public areas, they are all in the middle rather than the outsides. Mr. Saddiqui said one comment from the Stone Bay neighborhood meeting was that a play structure does not serve well in their community. If the Council is open to any other structure such as a pavilion, he is open to that idea. For now, they just left it with the play structure to perhaps target single parents, young couples, or retirees. If the play structure does not work out, they are open to changing that. Crosby believes at Stone Bay they have some type of gazebo. Johnson asked the price point on these homes. Mr. Saddiqui answered currently they are shooting between $440,000-$470,000 and are still about $40- $50,000 below Stone Bay but they feel very good about where they are at. Initially they thought of around $390,000-$410,000 but in the last 7 months the prices have skyrocketed. Crosby likes the things the Applicant has done and thinks they are being about as accommodating as one can. They have reduced the density and he likes that the center is the attraction. Johnson thinks that Staff was saying if this gets built and people complain about seeing garages, they warned the Council. Crosby said he is not as concerned with people driving by but the people that are living there. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 23 Walsh said if one is at the Orono Orchard stoplight, they see everyone’s garage all the way down the road. Crosby is thinking more safety of the neighborhood and he thinks it is well done. Barnhart noted all the roads will be privately maintained, the utilities will be constructed by the developer but the City will be maintaining those, and the fees are outlined for the trunk and other connection fees. Staff put together a resolution for approval and are looking for feedback on some of those issues in terms of the density and the design of the project. Johnson thinks it is a good idea to connect that trail. Walsh asked if that was in the comments. Barnhart replied he did suggest connecting to the trail along Wayzata Boulevard. The County also provided some comment and asked for some additional right-of-way at the corner for an American Disabilities Act (ADA) accessible ramps; the Applicant suggested that would be feasible. The fire department suggested some changes as to where the hydrant would be located and that is incorporated in the memo. The Applicant has not raised any issues in which they are not willing to work with the City on. Staff recommends approval of the 4 actions before the Council. Barnhart noted right before the Planning Commission meeting there was a private meeting and Staff received a number of comments after that which he has shared with the Council. Primarily the main issue that has not been addressed is the location of this drive. The neighborhood across the street has some concerns that this driveway will impact properties across the street from a headlight standpoint. Johnson looked at that and did not see it. Barnhart said the concern is that headlights from cars exiting the site will shine on the front spaces of the buildings. Crosby said aren’t the other buildings more elevated across the street. Barnhart noted there is some elevation change and the engineer has done some searching on the issue and can comment on that. Mr. Saddiqui clarified the proposed site is about 3.5 feet below and they went back to the traffic engineer internally and looked at it. Where the drive is coming out is the highest point on Kelley Parkway which is an ideal location and it happens that it is right across from the other cul-de-sac and is not really shooting directly in. Walsh said having the streets straight across from each other is about as good as they can get. Seals asked to zoom in and said it is quite a ways. She suggested arborvitaes on the other side. Johnson said they are lined up and it makes sense to him. He noted they could get some headlights over there but this is a high-density area. Walsh said likewise the people there will be up higher and shining lights into this property. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 23 Barnhart pointed out that arborvitaes on that side of the street are not an option because this is the emergency fire area and they cannot put additional screening in that location. Walsh said it is about as good as they can get. Johnson agreed right into the cul-de-sac. Attorney Mattick noted they can approve all four actions with one motion. Johnson asked whether they want to wait for the clarification from the Met Council that they are still within the range and it will not trigger different density. Barnhart noted that is an option. The Staff portion suggested that the four-unit difference over the next 20 years is within the acceptable limits, and it seems reasonable to Barnhart. However, if the Council wants to hold off until that answer comes back. Johnson asked if they can make it subject to that. Barnhart clarified when the Council approves the Comp Plan amendment, they are directing him to initiate the application to the Met Council and they will find out then. Johnson asked if it is subject to getting that approval. Barnhart said it would be subject to their approval. All of the other approvals, the preliminary plat, the Master Plan, the zone change, are all predicated on the approval of the Comp Plan amendment. Johnson stated that is pretty relevant that Met Council accepts that as reasonable. Walsh asked how long it would take to get that from the Met Council. Barnhart was hoping for it to come in today but he has learned if they say one week…add two. He would hope to hear by the end of this month. Crosby said they are talking the difference of four units. Barnhart said yes. Walsh said it would probably make sense to say, if they like all the things they are seeing, to make a motion to direct Barnhart contingent upon those four conditions, just like the conversation he has already had. Johnson stated they could just make a motion to draft. Attorney Mattick noted they have already drafted the resolution. Crosby said they make the motion with the four items in there and that is how they go. Johnson asked if Mr. Saddiqui was going to give an opinion on it. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 23 Mr. Saddiqui suggested they go on with the application, vote on it, and then obviously everything is contingent upon the Met Council approving the amendment change. Then they do not waste time, they continue to work, and continue on. Walsh agreed that makes total sense. Johnson wants to do that but thought Barnhart had an issue with that. Barnhart said no, they are fine, he just wanted to be up front with the Council as he noticed a discrepancy that he had not identified earlier and wants to be sure they were aware of it. Attorney Mattick again said they can do all four of those items in a single motion with the caveat that it is subject to the Met Council’s review of this as proposed. Johnson asked if there are five items. Barnhart said there are four. The actions include Comprehensive Plan Amendment, zone change, preliminary plat and Master Development. Johnson moved, Crosby seconded, to approve Resolution LA21-000014 –Comprehensive Plan Amendment, Zone Change, Preliminary Plat, and Development Plan subject to the Met Council’s review as proposed. VOTE: Ayes 5, Nays 0. Seals asked Staff if they made any progress, as she believes they talked about changing those ranges so they are smaller for density so it’s not such a wide swath. Walsh said so they could adjust it to whatever they wanted to basically. Johnson asked them to repeat that. Walsh said instead of making it a 10-20, they make it 11-20, and instead of 5-10, make it 5-11. Seals said yes, to shrink that ratio. Barnhart apologized and said if that was direction given to him, he does not have a solution for the Council in terms of an actual action. The Council is talking about introducing new land uses, which they certainly can do, and create their own range for those. That is probably a pretty robust change just because they now have to have zoning that ties to that – which again is not impossible, cities do it all the time – but it is a pretty active, intense type of development. He noted this is relatively small as they are talking about 37 units, and the Council is talking about a change that impacts the whole City. They certainly can do that and schedule a work session to talk about what the goals would be for that. Seals thinks that would be good, she noted it came up that they wanted to shrink that down. Walsh said they were debating what it takes, and that is why they needed that extra unit so they could get to 10 units versus 9.7. He clarified if they were at 9.7 all the City got was 5 units, but if there was 10.1 the City got 10 units. That was the whole basis of that conversation. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 23 Seals would like to at least have a plan to address it and talk about what that would look like. She understands it would take a lot of work and does not expect it tomorrow. Johnson said next week will do fine. He asked what relationship does the City have between what the school district can handle and this density need. When do those conversations start to collide? Printup thinks those conversations happen pretty frequently. Walsh stated they need to have those conversations with Medina, because they are building 300-400 homes at a crack. Johnson said Independence, too. Seals asked if they go to Mound Westonka or Orono. She thought it was Mound Westonka. Johnson said on the south side of Maple Plain there, Independence has that and it is all slated for high density residential in Orono schools. Crosby asked what is the sign – when the teachers pull their hair out, then they’ve gone too far? Seals would say the new Superintendent might pull her hair out sooner. Walsh asked if they would go from a different class of school which means a different class of sports, which means they compete against all of the super big schools versus the same size. Crosby said then there would be another referendum. Walsh stated that is when they would need another school, or a bigger high school, or all of that stuff. That is why Orono is trying to keep it down as much as possible. He said it might be a good time when they have a half hour for a work session and have nothing to talk about, they can address that. He knows it would give Attorney Mattick lots of work if they had to add districts all over the City. Johnson said Attorney Mattick is trying to get into that top 5 vendor. Attorney Mattick stated he’s got some work to do. Printup stated that is why they have that vendor list. 27. LA21-000015 – WILLIAM STODDARD O/B/O MILLER LIVING TRUST, PID 34-118-23-32- 0002 – SKETCH PLAN REVIEW Barnhart said this is a sketch plan, it is not a public hearing, and they are looking for feedback on a proposed development on the property north of the Fire Station on Willow Drive. This is also north of the City property where the community garden is held. Typically, he already has some feedback from the Council on what they expect from the project based on previous applications. This is the first one he has been aware of for 5-6 years on this property and the previous one had come and gone well before Barnhart’s time and involved quite a bit more property. He is looking for feedback and frankly, does not have a lot of advice to give the Applicant so he is looking for feedback from the Council. During the MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 23 development of this project, Staff identified 4-5 foundational issues, one of those being the access. This area, when the Fire Station was developed, anticipated access to these properties via Redinger Drive, the public road south of the Fire Station, which would require an easement or some sort of access through the City property. The Planning Commission was not supportive of that and suggested that an access off Willow Drive would be appropriate; initially Staff had some concerns from a sight visibility issue and a safety perspective. The Applicant and the City Engineer have reviewed the proposed location of the drive and can support the location as it is shown. Right now, there are 6 buildings, each have 2 units, for a total of 12 units with a private drive or road off Willow Drive. Staff looks for confirmation on the access location for that. Another issue was the storm water design and storm water management for the property. At the sketch plan level, they do not usually get a lot of engineering in terms of how the utilities and storm water will work and they do not expect that. The Applicant has suggested that some of the storm water management would occur off site and would like the Council and the Planning Commission to keep an open mind in terms of the best solution for the storm water management over the course of the development process. The Planning Commission was reluctant to support storm water management that occurred off site, especially if all of the development is occurring on this property. They did agree to “keep an open mind.” Barnhart noted this project is likely to be developed as a RPUD zoning district and the Council may recall the RPUD requires a 5-unit minimum acre for a lot size, unless adjacent to another RPUD zoning district; then they can kind of piggy-back off of that one. The Orono crossing project the Council just saw is kind of attached to the Stone Bay project so that is how they get by with the 3.7-acre project. This one is 1.71 acres and is quite a bit smaller than the 5 acres, so immediately they are looking at some sort of waiver from that requirement. The other option is to create its own zoning district for this project – that raises its own unique challenges – but it certainly can be done. The Planning Commission was not open to creating its own zoning district and seemed to support the RPUD waivers from a zoning perspective. He wants Council to confirm the use of the property. The twin home or duplex-style development here is consistent from a density guidance standpoint for the Comprehensive Plan, it is right in the range of 3-7 units/acre so they are good from that perspective. The Commission did not add any new design standards. Basically, Barnhart is looking for Council comment on zoning, access, storm water management, use of the project (twin home concept), and the design standards if there are any specific goals in mind for this property. Johnson asked if it is in RR1B zoning district. Barnhart believes so. Seals asked if it is the 3-10 units/acre. Barnhart said the land use guidance is 3-10 units/acre. Seals asked how m any acres are there. Barnhart replied 1.71 acres. Johnson asked what can be done in RR1B. Barnhart answered RR1B is basically single-family homes; there are other uses but they certainly cannot go to this level of density. That is why they are looking to change the zoning district. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 23 Printup is not very comfortable changing zoning right now in that area – it is a pretty tight area and they have had things come before the Council trying to make things work over there. Johnson said on this lot, too. He asked what the other deal was that Barnhart spent a lot of time on. Seals remembered they wanted the Council to sell the back lot so they could combine the two. Printup said it is always tied to the back lot. Johnson noted regarding this application, the Fire Department is on one side and the Highway on the other side. He does not know why they need to do anything special for it, but it is not a special piece of real estate. Printup stated thinking of the future, that area might look different and rather than puzzling pieces together and weird zoning for just a one-acre spot, that could turn into more. They do not know what will happen with the building. Seals just sees problems, knowing the activity of the Fire Department, it is not a good idea. Johnson noted they really cannot concern themselves with that. Seals said no, but they owe it to themselves to have those conversations. Think about the complaints from Stone Bay about public works trucks backing up. Do they not think screeching out of there at 12:30 a.m. all sirens blazing is not going to evoke a few lights in the fronts of their buildings? If they are talking about headlights, that is a headlight. Walsh said they also do not know what they are doing with the Community Garden, what they are doing with the Fire Department, and do not know what that could become in the future if it is not a fire building. Crosby asked right now, how many units it is zoned for. Seals said 3-10 units/acre. Barnhart said to keep in mind there is a difference between zoning and the land use guidance. The zoning RR1B allows one unit per two acres. So, one house could go on this. However, it is guided for 3-10 which does require the City to have zoning that matches that. Seals asked which one trumps the other. Barnhart replied the Comprehensive Plan trumps, which is the guidance. Walsh said right now this is guided at 10 units and the Applicant is at 6 units/acre; he clarified that the City only gets credit for 3 units. Crosby said there are 12 units here, what is he talking about. Walsh replied in terms of density and providing as many units as the City is supposed to provide for 20 years, if it guides from 3-10 and they only get 3 towards their number. Even if they put 6 at density, the MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 23 City only gets credit for 3. He does not know if changing and making a whole new zoning district makes a whole lot of sense right now. Johnson asked if the City Council’s guidance to the Applicant is to do whatever they want within what it is guided for. Printup noted there are still water issues. Johnson replied the Applicant still has to meet all those, the Council does not have to grant any cooperation or variances. Walsh said this is part of the whole conversation with water access through Long Lake and they will not let anyone get water through there at this point. He thinks Long Lake is obligated to on this site, as there is an agreement; that would be a lawyer fight. Crosby clarified they would be getting the water from Long Lake? Seals replied yes and she does not think they will give Orono the water. Walsh said even though they are obligated to, that would just be a fight…although it is a fight they could have. Printup noted that is a good point and years ago Long Lake said they did not have the capacity. Olson stated that is the wording on the contract: “if” they have capacity. Crosby said the negative side is Orono is not trying to push for more density, they have already said the density will go along Highway 12, so they want to minimize density. Walsh said if they are going to see it, he would rather see it more on the low end on the 3 where that is all they get credit for in the guidance. There is no reason to double it. If the Applicant came back with 3 versus 6, he would probably be more apt to look at it, but the fight on even getting access to water would be an issue. Johnson clarified it is each building so that is 6 units. Walsh said there are 10 in there right now but it is 1.7 acres so that is 6 per acre. Crosby said Walsh is talking about 3 buildings. Walsh replied if they have it guided for 3, there would be 5 units instead of 10. He thinks the guidance from the Council would be if the Applicant came back with 3 units which is the low end of the guidance, he thinks the Council would be more willing to work with that. Then obviously, they have to figure out the storm water and all that, but from a density standpoint that would be it. They should also know there will be a fight on the water issue. Barnhart confirmed storm water management must be on site. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 23 The Applicant, Bill Stoddard of 440 3rd Street Excelsior, approached the podium. He was an Orono resident for 20 years, lives in the same zip code, and was on the Planning Commission in the mid 1990’s. Barnhart made him promise not to keep the Council up until 1:00 a.m. like they did on a few of the Spring Hill Golf Club items they reviewed. Mr. Stoddard is a pretty low-key developer, he did the 10 brick row houses by the Excelsior Brewery, the 18 twin villas a block away on the same bike trail, and down Highway 55 the 172-unit apartment building in Golden Valley. He does a number of things, and since the Planning Commission meeting, they made a few changes to the site plan which the Council sees today. They had a little access to the park on the east side, changed the entrance area and had a traffic engineer provide an opinion letter regarding the sight line. There is an emergency vehicle kick-out to the south in case the Fire Department wants to come a few feet to put out one of those fires. This is also a non- ornamental fence project, finally the storm water management was just a thought, and he is getting some feedback about density. This project would probably not work at all to put in all the necessary utilities from the sanitary sewer and water; one is south of the Fire Department on Willow Drive and the infrastructure costs would all be the same. To share those over five units really would not work. He said they came up with a density that they thought was smack in the middle of the City’s guided density. In terms of storm water, they have not done any borings to date and to keep it open after they design it, if they are going to lose a bunch of units, would the Council want the storm water on the City-owned land. That would be if they designed it and built it large enough to accommodate the south access road that could eventually go to serve the Community Garden area. The Council pointed out it is a unique site and is not the most preferred lot in Orono. Mr. Stoddard is here to brainstorm their thoughts and concepts. It is guided for residential and he asked if this is something the Council would rather see a commercial use on; then perhaps they wouldn’t care so much about the sound from the Fire Department. He is available for questions and thanked the Council. Seals said she feels for the Applicant in having to figure this out as it is a really tough, narrow lot. She spoke with some of the Firemen and Planning Commissioners. She received feedback that this was not something they were super excited about because of the density, the Fire Station being right next to it, and she knows the water will also be a big struggle and that is perhaps the Achilles’ Heel of the project. She thinks 3 makes sense to the Council but the Applicant needs a bigger number to make it work and they are just not there yet. Crosby thinks this Council is pretty much committed to the lowest density possible, if it is open space and never gets developed, they could care less and that would be great. As Seals said they could probably go with 3 units/acre and go from there. He does not see as much of an issue from a Fire Department standpoint, even though Seals has received some feedback, because typically when they are exercising, their water is going to the rear of the building. He could see the water as being a major issue and that could be a nightmare if the Applicant cannot take care of that situation. He thinks a lot of builders are under the misconception that Orono wants building here – and they really do not. The City has basically designed it for density to be along Highway 12. Walsh said even there, on that last development they brought it to the lowest common denominator they could bring it to. Crosby noted people move to Orono because they do not want the density. Mr. Stoddard asked did it just change from high density to the medium density in the last Comprehensive Plan. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 23 Walsh said yes, and the Council is willing to stick with that, but at the lowest common denominator of the 3-10 guidance, so they are basically at the 3 guidance. Mr. Stoddard replied that does not work at all for residential use. He asked if the Council would consider commercial use or a different use. Walsh said they would be willing to listen to whatever the Applicant has. Printup thinks a lot of the neighbors are okay with how it is now. Walsh stated they are always open to suggestions. For now, they have given guidance. The iteration previous was the second developer and that was the third time coming back, getting it down to the right spot. Does that mean that this may not ever work? That could be the case, he does not know. Crosby does not have a problem with the design aspect it is more the density aspect. MAYOR/COUNCIL REPORT Printup said Tanager Bridge construction started and is diverting a lot of speeding traffic from people who are not used to 30 mph and are flying right along Brown Road. The police are aware of it and are making a presence. Johnson said the Police Chief has four cars patrolling that road. Then he clarified maybe it was that they have made four stops. Edwards said that is correct, they made four overweight stops today. Printup did the polar plunge on Saturday, it was a beautiful day to do it, it is a good cause, and good energy. Seals also did the polar plunge. She is pumped that the middle schoolers are back and today was their first day. It is very exciting. She hopes soon they can get outside and do more activities – she said their parks need to be open soon. Johnson received a thank you note on the trail and he thanked Edwards and his crew for keeping that going. It was a good pilot program and perhaps they will receive some follow up from Olson on Three Rivers when they were here. It makes a huge difference and the comment was that the ice is already off of it by and large because the City was plowing it. It was used a lot and he is glad they did that. Tanager is closed and it is good on his end over there, it is so peaceful on Shoreline Drive. He is receiving a lot of questions on how long it will be closed and he noted they are taking down the hill there. He took a picture of a truck on top of the hill taking trees down and said it must be 50 feet high. Crosby asked if that hill was checked for burial ground. Edwards replied yes it was. Johnson said it was from when they cut the channel through there. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 22 of 23 Edwards clarified it was mostly dredging materials. Printup said don’t they have rules about taking down trees around the lake. Walsh said it is the State – they do not apply to that. Crosby said happy upcoming St. Patrick’s Day to everyone. He noted the trails over the weekend were fantastic. The one thing he will say to the bikers as people are out walking: slow down, you are not Lance Armstrong, be careful of pedestrians because they always have the right of way. Walsh is also very happy the kids are back in school, although his kids are not that happy to get up so early. He was at Disneyworld for the last 10 days, and if anyone wants to know what the mask police look like, just go to Disney. One must wear their mask all the time anywhere you go unless you are actively eating and you have to be standing while eating or drinking. He said there are patrols out there looking for people not wearing their mask correctly. He said it was fun but it got old wearing a mask from 8:00 a.m. to 7:00 p.m. when it was 80 degrees outside. He noted spring break is coming up so the Council meeting is moved from two weeks to three weeks. CITY ADMINISTRATOR REPORT Olson updated the Council. They contacted the bridge that Printup had mentioned where there was graffiti – it is a Hennepin County bridge and supposedly they are moving it up their ladder. Tomorrow evening Edwards and Olson will attend a special meeting of the Spring Park City Council to discuss providing public works services. He gave a heads up that there is a dock issue working through the process now, it is going to the next Planning Commission and there is some unrest on the residents of Big Island about someone wanting to put a dock on City right-of-way, which is allowed. If the Council receives a phone call on that, they are aware of it. Seals asked, wasn’t there already a topic that came up on that. Walsh said that was because they let the lady build or get an easement with her buddy to build a dock. Crosby asked where they are with the flag pole outside. Edwards noted they are all on order. Barnhart mentioned the dock issue and said starting Monday, March 15, the City will have a new Building Inspector. On Friday they sent out 654 emails to property owners or Applicants that had filed for a building permit in the last 14 months; only about 10% of those were bad emails. They are doing their best to notify people of the change and inspections will be scheduled starting Monday through MNSpect. Walsh thinks it would be good to hear an update every Council meeting as that is a whole new thing. He suggested a Barnhart report at the end of the meeting. Barnhart suggested at the beginning of the meeting. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 23 of 23 Johnson said he wants that because he’s not always there at the end of the meeting. Walsh joked and said Attorney Mattick wants his report at the beginning, too. CITY ATTORNEY REPORT Attorney Mattick had nothing to report. ADJOURNMENT Crosby moved, Printup seconded, to adjourn the meeting at 7:46 p.m. VOTE: Ayes 5, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Orono City Council Work Session Minutes Monday, March 8, 2021 Council Chambers 5:00 p.m. Page 1 of 2 PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals, Aaron Pintup and Matt Johnson. Staff members present were Interim City Administrator/Finance Director Ron Olson, Public Works Director/City Engineer Adam Edwards, Police Chief Correy Farniok, City Attorney Soren Mattick, and City Clerk Anna Carlson. Meeting Adjourned: 5:00 p.m. 1. Police Chief Update – Use of Force Statute Discussion Police Chief Correy Farniok reviewed the various changes to the use of force statute for the City Council. His department has been training on the major changes that have went into effect since March 1st. City Attorney Soren Mattick mentioned that the statute is about as cop friendly as its going to get and noted that Minnesota is being more restrictive than Federal law. He also mentioned we have not seen any judges work on it yet and we may see more police officers being prosecuted over the changes in the future. Council Member Aaron Printup asked what local municipalities can do about the changes. Farniok responded the Council could send a letter to your legislators regarding any concerns they may have related to the recent changes that have gone into effect. Council Member Matt Johnson agreed that the City may need to draft up a letter to be sent addressing concerns. Mattick stated that is about the only thing you can do, because it is the law and we need to uphold it. There was discussion about the changes and the effects of it on safety, recruitment of officers, etc. Council members agree that a letter expressing their concerns about the changes to our legislators. 2. Fire Update – Discussion Interim City Administrator Ron Olson gave a brief update. Walsh mentioned that since everyone is on the same page, the first thing the City needs to do would be to sort it all out as far as assets, funding, and all other aspects that need to be taken into account. There was discussion about being proactive and developing a plan to sort it all out. The Council is focused on continuing the process as nice and kindly as they can. Council Member Richard F. Crosby II noted that Long Lake Fire has been around for 100 years and their fighters have put in time there and the City should also be taken into account. Orono City Council Work Session Minutes Monday, March 8, 2021 Council Chambers 5:00 p.m. Page 2 of 2 Council Member Victoria Seals also agreed and noted that we need a plan. Walsh directed the Interim Administrator to send over the spreadsheet laying out the options so the Council can develop a plan to effectively sort it out. Meeting Adjourned: 5:56 p.m. ATTEST: CITY OF ORONO: _________________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: MLU Reviewed By: MLU Approved By: RJO 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 116030 to 116151, totaling $564,105.14. 3. Noteworthy Payments. Vendor Amount Description of Payment #116097 Insituform Technologies $199,531.90 First pay request for the 2020 sewer improvement project. #116101 Jim Roe Museum Planning $8,000.00 Payment for the draft interpretive framework and concept plan for the Big Island ADA Trails project. #116146 Viridian Weapon Technologies $22,148.00 Payment for the purchase of weapon mounted cameras to increase police transparency. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 3 Date: March 29, 2021 Item Description: Claims/Bills Presenter: Maggie Ung Acting Finance Director Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ICMA RETIREMENT TRUST 45 03/12/2021 116030 03112021 101-21705 457 - 03/11/2021 1,691.00 Total 116030:1,691.00 MN STATE RETIREMENT-HCSP-03/12/2021 116031 03032021 101-21718 PEHSCP - 3/3/2021 12.29 MN STATE RETIREMENT-HCSP-03/12/2021 116031 03112021 101-21718 PEHSCP - 3/11/2021 2,486.08 Total 116031:2,498.37 NATIONWIDE RETIREMENT 03/12/2021 116032 03112021RO 101-21705 ROTH - 03/11/2021 200.00 NATIONWIDE RETIREMENT 03/12/2021 116032 03112021US 101-21705 457 - 03/11/2021 845.00 Total 116032:1,045.00 ORCHARD TRUST-MNDCP-ING 03/12/2021 116033 03112021 101-21705 457 - 03/11/2021 1,720.00 Total 116033:1,720.00 PUBLIC EMPLOYEES RETIREM 03/12/2021 116034 03032021 101-21704 PERA LOCAL 49 BACKPAY 1/1/21-2/21/21 362.68 PUBLIC EMPLOYEES RETIREM 03/12/2021 116034 03112021 101-21704 PERA 2/22/21-03/07/21 36,568.42 Total 116034:36,931.10 SOUTHVIEW DESIGN 03/12/2021 116035 030821 101-22205 ESCROW REFUND 2017-01226 490 OLD LONG L 1,000.00 Total 116035:1,000.00 SUBURBAN DREAM HOMES LL 03/12/2021 116036 030821 101-22205 ESCROW REFUND 2017-01100 2425 OLD BEACH 2,500.00 Total 116036:2,500.00 CALDWELL, EDWARD 03/19/2021 116037 031821 101-22205 ESCROW REFUND LA21-000074 746 TONKAWA 700.00 Total 116037:700.00 City of Wayzata\DMV 03/19/2021 116038 031821 101-42110-550 SQUAD REGISTRATION Police Department 24.25 Total 116038:24.25 LULUS PIZZERIA 03/19/2021 116039 031821 101-22205 ESCROW REFUND LA21-000011 3416 SHORELIN 700.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116039:700.00 MN STATE RETIREMENT-HCSP-03/19/2021 116040 03182021 101-21718 PEHSCP - 3/18/2021 16.69 Total 116040:16.69 PUBLIC EMPLOYEES RETIREM 03/19/2021 116041 03182021 101-21704 PERA LOCAL 12 BACKPAY 1/1/21-3/7/21 409.47 Total 116041:409.47 STONEWOOD LLC 03/19/2021 116042 031821 101-22205 ESCROW REFUND LA21-000004 1150 PINE VIEW 700.00 Total 116042:700.00 Hennepin County 03/25/2021 116043 032421 101-19999 WARRANT #21404932 300.00 Total 116043:300.00 ICMA RETIREMENT TRUST 45 03/25/2021 116044 03252021 101-21705 457 - 03/25/2021 1,691.00 Total 116044:1,691.00 International Union Local #49 03/25/2021 116045 03252021 101-21707 LOCAL 49 DUES - 3/2021 280.00 Total 116045:280.00 LAW ENFORCEMENT LABOR S 03/25/2021 116046 02282021 101-21707 LELS DUES - LOCAL 168 2/2021 317.50 LAW ENFORCEMENT LABOR S 03/25/2021 116046 02282021 101-21707 LELS DUES - LOCAL 40 2/2021 1,302.48 LAW ENFORCEMENT LABOR S 03/25/2021 116046 03252021 101-21707 LELS DUES - LOCAL 40 3/2021 1,302.48 LAW ENFORCEMENT LABOR S 03/25/2021 116046 03252021 101-21707 LELS DUES - LOCAL 168 3/2021 317.50 Total 116046:3,239.96 MN STATE RETIREMENT-HCSP-03/25/2021 116047 03252021 101-21718 PEHSCP - 3/25/2021 2,458.14 Total 116047:2,458.14 NATIONWIDE RETIREMENT 03/25/2021 116048 03252021OB 101-21705 OBRA - 3/25/2021 71.55 NATIONWIDE RETIREMENT 03/25/2021 116048 03252021RO 101-21705 ROTH - 03/25/2021 200.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount NATIONWIDE RETIREMENT 03/25/2021 116048 03252021US 101-21705 457 - 03/25/2021 845.00 Total 116048:1,116.55 OPEIU - LOCAL 12 03/25/2021 116049 02282021 101-21707 UNION DUES - LOCAL 12 2/2021 521.00 OPEIU - LOCAL 12 03/25/2021 116049 03252021 101-21707 UNION DUES - LOCAL 12 3/2021 521.00 Total 116049:1,042.00 ORCHARD TRUST-MNDCP-ING 03/25/2021 116050 03252021 101-21705 457 - 03/25/2021 1,770.00 Total 116050:1,770.00 PUBLIC EMPLOYEES RETIREM 03/25/2021 116051 03252021 101-21704 PERA 03/8/21-03/21/21 36,676.32 Total 116051:36,676.32 TRUE PRO AUTO REPAIR LLC 03/25/2021 116052 032221 101-42110-402 AUTO MAINTENANCE - SQUAD #843 Police Department 600.00 Total 116052:600.00 PAYCHEX 03/29/2021 116053 1119563 710-49970-416 KIOSKS X3 75.00 Total 116053:75.00 2ND WIND EXERCISE INC 03/29/2021 116054 22-036012 101-42110-221 GYM MAINTENANCE Police Department 359.00 Total 116054:359.00 A LA CARTE CREATIVE GROUP 03/29/2021 116055 44243 101-42110-352 BUSINESS CARD PRINTING - MCCOY Police Department 75.00 Total 116055:75.00 ABM Equipment & Supply LLC 03/29/2021 116056 0166594-IN 701-49800-222 VENT FOR BUCKET TRUCK DOOR 55.44 Total 116056:55.44 ANNE HENTGES 03/29/2021 116057 030521 101-41500-331 MILEAGE 3/5/2021 Finance Department 6.72 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116057:6.72 Aspen Mills 03/29/2021 116058 271384 101-42110-226 ASPEN MILLS UNIFORMS Police Department 328.41 Total 116058:328.41 Assn of Training Officers of MN 03/29/2021 116059 2021 101-42110-433 TRAINING MEMBERSHIP Police Department 250.00 Total 116059:250.00 AWWA 03/29/2021 116060 7001851865 601-49400-433 AWWA MEMBERSHIP Water 221.00 Total 116060:221.00 BIFFS INC 03/29/2021 116061 W803196 101-45210-415 ORONO GOLF COURSE Golf Course 148.00 BIFFS INC 03/29/2021 116061 W803197 101-45200-415 LURTON PARK Parks 66.50 Total 116061:214.50 BOLTON & MENK INC.03/29/2021 116062 0259705 225-45200-304 BEDERWOOD PARK IMPROVEMENT 19-032 252.00 Total 116062:252.00 BOYER TRUCKS INC 03/29/2021 116063 92627r 701-49800-222 424 REPAIR FUEL LINE 17.21 Total 116063:17.21 Bratt Tree Company 03/29/2021 116064 4926 101-45210-404 GOLF COURSE 2021 TREE MAINTENANCE Golf Course 2,400.00 Total 116064:2,400.00 BRAUN INTERTEC 03/29/2021 116065 B245988 101-45200-404 GOLF COURSE POND SAMPLING Parks 2,243.00 Total 116065:2,243.00 CAMPBELL KNUTSON 03/29/2021 116066 0000G-184 101-41600-307 GENERAL MATTERS 02/21 Law/Legal Services 2,766.47 CAMPBELL KNUTSON 03/29/2021 116066 0004G-172 101-42110-307 POLICE MATTERS 02/21 Police Department 412.50 CAMPBELL KNUTSON 03/29/2021 116066 0201G-106 101-41600-307 MISC RECORDINGS 02/21 Law/Legal Services 123.00 CAMPBELL KNUTSON 03/29/2021 116066 0663G-5 101-43280-307 LA20-000001 2745 KELLEY PARKWAY Special Services 110.00 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CAMPBELL KNUTSON 03/29/2021 116066 0695G-6 101-43280-307 LA20-000048 1700 SHORELINE DR Special Services 467.50 CAMPBELL KNUTSON 03/29/2021 116066 0702G-3 101-41600-307 VERIZON LEASE AGREEMENT Law/Legal Services 346.50 CAMPBELL KNUTSON 03/29/2021 116066 0713G-1 101-43280-307 LA20-000073 3145 NORTH SHORE DR Special Services 82.50 CAMPBELL KNUTSON 03/29/2021 116066 0714G-1 101-43280-307 LA20-000076 2425 THOROUGHBRED LANE Special Services 82.50 CAMPBELL KNUTSON 03/29/2021 116066 0715G-1 101-43280-307 RAS21-000002 1795 FOX STREET Special Services 303.50 CAMPBELL KNUTSON 03/29/2021 116066 0800G-67 101-42400-307 STAFF MEETINGS 02/21 Building & Zoning 346.50 CAMPBELL KNUTSON 03/29/2021 116066 0801G-67 101-41600-307 COUNCIL MEETINGS 02/21 Law/Legal Services 1,089.00 CAMPBELL KNUTSON 03/29/2021 116066 0802G-67 101-42400-307 B&Z ASSISTANCE 02/21 Building & Zoning 2,194.50 Total 116066:8,324.47 Capital One Commercial 03/29/2021 116067 3282056210 101-41900-223 POST OFFICE DOOR REPAIR Central Services 69.45 Capital One Commercial 03/29/2021 116067 855821 101-41900-223 DOOR REPAIR POST OFFICE Central Services 69.45 Total 116067:138.90 CARDMEMBER SERVICE 03/29/2021 116068 010221 101-42110-433 TODO APP ANNUAL FEE Police Department 21.49 CARDMEMBER SERVICE 03/29/2021 116068 021721-1 101-42400-437 SLUC Building & Zoning 20.00 CARDMEMBER SERVICE 03/29/2021 116068 030221-2 101-42110-437 DMT RECERT - SCHOENHERR Police Department 75.00 CARDMEMBER SERVICE 03/29/2021 116068 030421 101-42110-439 GTO MEETING Police Department 9.98 CARDMEMBER SERVICE 03/29/2021 116068 030821 701-49800-402 VEHICLE REPAIR - UNIT 409 2,643.93 CARDMEMBER SERVICE 03/29/2021 116068 030921 101-42110-437 1ST RESPONDER REFRESHER - BREAKFAST IT Police Department 38.93 CARDMEMBER SERVICE 03/29/2021 116068 031121 710-49970-221 IPAD MOUNTS 75.48 CARDMEMBER SERVICE 03/29/2021 116068 031621 101-42110-201 SEARCH WARRANT FORMS Police Department 44.00 CARDMEMBER SERVICE 03/29/2021 116068 031821 101-42110-437 DMT RECERT - STENSRUD Police Department 75.00 CARDMEMBER SERVICE 03/29/2021 116068 031821-1 101-42400-439 MEETING EXPENSE - INTERVIEW Building & Zoning 55.16 CARDMEMBER SERVICE 03/29/2021 116068 031821-2 101-42110-402 CAR WASH #261 Police Department 12.00 CARDMEMBER SERVICE 03/29/2021 116068 032221 101-42110-226 CARSTEN/SILTALA - MOLLEY POUCHES Police Department 454.87 CARDMEMBER SERVICE 03/29/2021 116068 122320 101-41900-223 LIGHT FIXTURE REPAIRS IN COUNICL CHAMBE Central Services 177.87 Total 116068:3,703.71 CARGILL SALT 03/29/2021 116069 2906063898 601-49400-216 SOFTENER SALT Water 5,329.36 Total 116069:5,329.36 Century Link 03/29/2021 116070 030421 601-49400-321 WATER PLANT PHONE/INTERNET 3/4/21-4/3/21 Water 130.32 Total 116070:130.32 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CenturyLink 03/29/2021 116071 210580800 614-49840-329 INTERNET 2/08/21-3/07/21 Cable Franchise 1,056.54 Total 116071:1,056.54 CHUNKS LAKESHORE AUTO 03/29/2021 116072 0016998 101-42110-402 AUTO MAINTENANCE Police Department 43.30 CHUNKS LAKESHORE AUTO 03/29/2021 116072 0017000 101-42110-402 AUTO MAINTENANCE Police Department 47.72 Total 116072:91.02 CITY OF BLOOMINGTON 03/29/2021 116073 2100012 601-49400-489 SPECIAL BACTERIAL WATER TESTING Water 283.50 CITY OF BLOOMINGTON 03/29/2021 116073 2100037 601-49400-489 BACTERIAL WATER TESTING Water 31.50 Total 116073:315.00 CITYVIEW PLUMBING & HEATIN 03/29/2021 116074 107440940 101-45210-403 ICE MAKER REPAIR Golf Course 438.61 Total 116074:438.61 CORE & MAIN 03/29/2021 116075 N748804 601-49400-489 CURB STOP SUPPLIES Water 1,346.14 Total 116075:1,346.14 CORREY FARNIOK 03/29/2021 116076 030521 101-42110-437 AIRFARE FOR IACP CONFERENCE Police Department 346.80 Total 116076:346.80 DESIGNPD LLC DBA AGENCY36 03/29/2021 116077 INV-2768 101-42110-437 AGENCY 360 _FTO PROGRAM Police Department 2,197.00 Total 116077:2,197.00 DITTER INC.03/29/2021 116078 I8001 101-42110-404 BUILDING INFRASTRUCTURE - DUCTWORK Police Department 675.00 Total 116078:675.00 DOG WASTE DEPOT 03/29/2021 116079 398995 101-45200-223 DOG WASTE ROLL BAGS-LURTON Parks 1,284.91 Total 116079:1,284.91 DPC INDUSTRIES 03/29/2021 116080 DE82000007 601-49400-216 CHLORINE Water 20.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116080:20.00 EARL F ANDERSON & ASSOC 03/29/2021 116081 0125736-IN 101-45200-223 SIGN FOR DOG PARK Parks 269.40 EARL F ANDERSON & ASSOC 03/29/2021 116081 0125768-IN 101-45200-223 SIGN FOR DOG PARK Parks 137.30 EARL F ANDERSON & ASSOC 03/29/2021 116081 0125796-IN 101-45200-223 SIGNS Parks 236.65 Total 116081:643.35 ECM PUBLISHERS INC 03/29/2021 116082 822182 101-42400-340 MARCH PH Building & Zoning 83.44 ECM PUBLISHERS INC 03/29/2021 116082 825704 602-49450-352 MAINTENANCE WORKER ADVERTISEMENT Sewer 290.00 Total 116082:373.44 EDDIES AUTO AND MARINE 03/29/2021 116083 51655 101-42110-402 AUTO MAINTENANCE Police Department 937.58 Total 116083:937.58 ESS BROTHERS & SONS 03/29/2021 116084 BB1225 602-49450-227 MANHOLE METAL RISER RINGS Sewer 1,776.00 Total 116084:1,776.00 G&H Distributing & Supply Inc 03/29/2021 116085 00150524 101-41900-404 CAR WASH HOSES Central Services 118.78 Total 116085:118.78 GENUINE PARTS COMPANY/NA 03/29/2021 116086 3270-500891 701-49800-221 TRAILER BREAKAWAY SWITCH - CHIPPER UNIT 21.28 GENUINE PARTS COMPANY/NA 03/29/2021 116086 3270-500898 701-49800-212 GREASE AND OIL DRY 60.89 Total 116086:82.17 GOPHER ACE 03/29/2021 116087 5332/1 101-45210-223 LOCK SET Golf Course 25.09 GOPHER ACE 03/29/2021 116087 5334/1 101-45210-223 LOCK SET CREDIT Golf Course 23.99- GOPHER ACE 03/29/2021 116087 5342/1 101-43000-489 KEY TAGS Public Works Department 7.99 GOPHER ACE 03/29/2021 116087 5447/1 701-49800-221 BUCKET TRUCK AIR REEL PARTS 24.15 GOPHER ACE 03/29/2021 116087 5448/1 101-45210-240 GOLF COURSE ROPE Golf Course 15.99 GOPHER ACE 03/29/2021 116087 5452/1 101-43000-224 PIPE FITTINGS Public Works Department 3.59 GOPHER ACE 03/29/2021 116087 5476/1 601-49400-240 TOOL FOR MOVING POTASSIUM PROMEGENAT Water 9.99 GOPHER ACE 03/29/2021 116087 5489/1 101-42110-240 BATTERY Police Department 25.98 GOPHER ACE 03/29/2021 116087 5511/1 101-45220-223 WOOD FILLER FOR BRUSH SITE SHED Brush Site 4.59 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116087:93.38 GOPHER STATE ONE CALL 03/29/2021 116088 0120654 602-49450-489 LOCATES Sewer 64.80 GOPHER STATE ONE CALL 03/29/2021 116088 0120654 601-49400-489 LOCATES Water 64.80 GOPHER STATE ONE CALL 03/29/2021 116088 1020654 602-49450-489 LOCATES Sewer 49.27 GOPHER STATE ONE CALL 03/29/2021 116088 1020654 601-49400-489 LOCATES Water 49.28 Total 116088:228.15 GRAFIX SHOPPE 03/29/2021 116089 137864 101-42110-550 SQUAD SETUPS Police Department 709.09 Total 116089:709.09 GRAINGER INC 03/29/2021 116090 9831336509 701-49800-221 AIR HOSE REEL - 421 BUCKET TRUCK 233.62 Total 116090:233.62 HEALTH PARTNERS 03/29/2021 116091 103545912 101-21706 HEALTH INSURANCE 4/2021 54,085.02 HEALTH PARTNERS 03/29/2021 116091 103545912 101-15998 COBRA HEALTH INS 4/2021 2,942.24 HEALTH PARTNERS 03/29/2021 116091 103545912 101-42110-135 HEALTH INS 4/2021 - POLICE CONT Police Department 717.47 Total 116091:57,744.73 HEFFES, BRETT 03/29/2021 116092 030821 999-10015 UTILITY REFUND - DEMO 2455 NORTH SHORE D 257.26 Total 116092:257.26 HENNEPIN COUNTY INFOR TE 03/29/2021 116093 1000162535 710-49970-401 NETWORK SUPPORT 3-2021 58.00 HENNEPIN COUNTY INFOR TE 03/29/2021 116093 1000162639 101-42110-414 PD RADIO LEASE 2/21 Police Department 2,398.15 HENNEPIN COUNTY INFOR TE 03/29/2021 116093 1000162662 101-43000-415 PW RADIOS 2/21 Public Works Department 220.95 Total 116093:2,677.10 HENNEPIN COUNTY SHERIFF 03/29/2021 116094 1000162477 101-41600-309 JAIL CHARGES-FEB/2021 Law/Legal Services 1,007.10 Total 116094:1,007.10 HOLTON ELECTRIC CONTRACT 03/29/2021 116095 2825 101-43000-404 PUBLIC WORKS ADD OUTLETS Public Works Department 942.25 HOLTON ELECTRIC CONTRACT 03/29/2021 116095 2825 601-49400-405 ELECTRICAL REPAIR - NORTH WATER PLANT Water 942.25 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount HOLTON ELECTRIC CONTRACT 03/29/2021 116095 2825 101-43000-404 NAVARRE STREET LIGHT REPAIRS Public Works Department 942.25 HOLTON ELECTRIC CONTRACT 03/29/2021 116095 2825 101-41900-404 POST OFFICE REPAIR BACK LIGHT Central Services 942.25 Total 116095:3,769.00 ICMA MEMBERSHIP RENEWAL 03/29/2021 116096 192214 101-41300-340 CITY ADMINISTRATOR JOB AD Administration 450.00 Total 116096:450.00 INSITUFORM TECHNOLOGIES 03/29/2021 116097 PAY1 602-16500 2020 SEWER IMPRORVEMENTS 20-014 52,508.38 INSITUFORM TECHNOLOGIES 03/29/2021 116097 PAY1 602-20600 2020 SEWER IMPRORVEMENTS 20-014 10,501.68- INSITUFORM TECHNOLOGIES 03/29/2021 116097 PAY1 602-16500 2020 SEWER IMPRORVEMENTS 20-014 157,525.20 Total 116097:199,531.90 INTOXIMETERS INC 03/29/2021 116098 674447 101-42110-240 EQUIPMENT Police Department 133.00 Total 116098:133.00 JAMES, LYNNE M 03/29/2021 116099 031521 999-10015 UB REFUND 1-707170-00 717 SANDSTONE CIRC 115.58 Total 116099:115.58 JH LARSON COMPANY 03/29/2021 116100 S102447548.701-49800-221 GENERATOR SUPPLIES 127.73 Total 116100:127.73 JIM ROE MUSEUM PLANNING 03/29/2021 116101 031521 225-45200-319 19-033 BIG ISLAND SIGN CONCEPT PLAN 8,000.00 Total 116101:8,000.00 JOHNSON, ALICIA 03/29/2021 116102 030821 101-41300-439 FOOD FOR CA INTERVIEWS Administration 28.96 Total 116102:28.96 KENNETH BECK 03/29/2021 116103 031021 101-42110-437 MEALS FOR TRAINING Police Department 31.61 Total 116103:31.61 LARSON PLUMBING INC 03/29/2021 116104 031821 601-49400-489 PERMIT FEE REFUND P20-000166 640 LAKEVIE Water 532.79 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116104:532.79 LOGIS 03/29/2021 116105 50037 710-49970-311 HOSTED COMPLIANCE ARCHIVE 03/21 501.00 LOGIS 03/29/2021 116105 50037 710-49970-311 HOSTED SERVERS 03/21 2,199.00 LOGIS 03/29/2021 116105 50037 710-49970-329 INTERNET 03/21 555.00 LOGIS 03/29/2021 116105 50037 101-42110-310 POLICE RECORDS 03/21 Police Department 7,520.00 LOGIS 03/29/2021 116105 50099 710-49970-401 NETWORK SUPPORT 2/4/21-2/18/2120-1/23/21 218.75 LOGIS 03/29/2021 116105 50115 710-49970-221 ACCESS POINTS - CH/PD 1,534.62 Total 116105:12,528.37 MACQUEEN EQUIPMENT 03/29/2021 116106 W07512 701-49800-403 UNIT #460 INSPECTION AND REPAIR TASK #510 12,532.13 Total 116106:12,532.13 MANSFIELD OIL COMPANY 03/29/2021 116107 22249529 701-49800-212 DIESEL FUEL 390.82 MANSFIELD OIL COMPANY 03/29/2021 116107 22249530 101-42110-212 UNLEADED FUEL Police Department 2,519.35 Total 116107:2,910.17 MET COUNCIL ENVIRONMENTA 03/29/2021 116108 0001121187 602-49450-383 WASTEWATER CHARGES 04/2021 Sewer 58,379.16 Total 116108:58,379.16 Metro Sales Inc 03/29/2021 116109 INV1777271 710-49970-401 B&Z COPIERS 03/19 - 06/18/21 145.68 Metro Sales Inc 03/29/2021 116109 INV1777272 710-49970-401 COPIERS 3/19/19-6/18/20 968.35 Total 116109:1,114.03 MILBRATH, BENJAMIN 03/29/2021 116110 031521 999-10015 UB REFUND 2-114040-00 1404 BALDUR PARK RD 10.81 Total 116110:10.81 MINNESOTA EQUIPMENT 03/29/2021 116111 P40160 701-49800-221 CREDIT ON FILTERS 124.22- MINNESOTA EQUIPMENT 03/29/2021 116111 P40277 101-43000-226 PPE GLOVES - CLINT Public Works Department 46.68 MINNESOTA EQUIPMENT 03/29/2021 116111 P40661 701-49800-221 DRIVE SHAFT - 623 BROOM 181.90 MINNESOTA EQUIPMENT 03/29/2021 116111 P41634 701-49800-221 REPAIR UNIT 623 - SWEEPER 758.01 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116111:862.37 MN DEPT OF LABOR & INDUST 03/29/2021 116112 DECEMBER 101-20802 DECEMBER0531702020 3,900.01 MN DEPT OF LABOR & INDUST 03/29/2021 116112 DECEMBER 101-39610 DECEMBER0531702020 156.00- Total 116112:3,744.01 Morrie's Auto Body & Glass 03/29/2021 116113 27171 101-42110-402 SQUAD #248 WINDSHIELD REPAIR Police Department 550.00 Total 116113:550.00 MOUND TRUE VALUE 03/29/2021 116114 173761 101-42110-240 HARDWARE Police Department 32.65 MOUND TRUE VALUE 03/29/2021 116114 173833 101-42110-221 FLUO LAMP Police Department 23.98 Total 116114:56.63 MTI DISTRIBUTING INC 03/29/2021 116115 1292058-00 701-49800-221 GOLF EQUIPMENT SERVICE PARTS 63.39 MTI DISTRIBUTING INC 03/29/2021 116115 1292070-00 701-49800-221 OIL FILTER 12.30 Total 116115:75.69 MUNICIPAL CODE CORPORATI 03/29/2021 116116 00355001 101-41900-352 CITY CODE SUPPLEMENT Central Services 1,154.00 Total 116116:1,154.00 MUNSON LAKES NUTRITION 03/29/2021 116117 0574642CP 101-43000-226 PPE REPLACEMENT APPAREL Public Works Department 230.35 MUNSON LAKES NUTRITION 03/29/2021 116117 0575076cp 101-43000-226 PPE JACKET Public Works Department 84.08 Total 116117:314.43 NAVARRE HARDWARE 03/29/2021 116118 329952 601-49400-223 HAND SOAP/FLAPPER Water 31.98 Total 116118:31.98 NCPERS GROUP LIFE INS.03/29/2021 116119 6732000320 101-21710 PERA LIFE 3/2021 320.00 Total 116119:320.00 Newegg Business Inc 03/29/2021 116120 1303236157 710-49970-221 HP LASERJET - FRONT 379.98 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Newegg Business Inc 03/29/2021 116120 1303243742 710-49970-575 LAPTOP - STURM 579.99 Total 116120:959.97 NORTHERN SPECIALITIES INC 03/29/2021 116121 00091107 101-45220-404 BRUSH SITE GATE REPAIR Brush Site 130.00 Total 116121:130.00 O SULLIVANS HOLIDAY 546 03/29/2021 116122 022821 101-42110-402 02/21 CAR WASHES Police Department 55.00 Total 116122:55.00 O SULLIVANS HOLIDAY 547 03/29/2021 116123 022821 101-42110-402 02/21 CAR WASHES Police Department 167.76 Total 116123:167.76 OFFICE DEPOT 03/29/2021 116124 1519882830 101-42110-201 OFFICE SUPPLIES Police Department 97.52 OFFICE DEPOT 03/29/2021 116124 1610066400 101-42110-201 OFFICE SUPPLIES Police Department 7.59 OFFICE DEPOT 03/29/2021 116124 1610660520 101-42110-201 OFFICE SUPPLIES Police Department 85.88 OFFICE DEPOT 03/29/2021 116124 1612924890 101-42110-201 OFFICE SUPPLIES Police Department 36.58 OFFICE DEPOT 03/29/2021 116124 1633905500 101-42110-201 OFFICE SUPPLIES Police Department 118.95 OFFICE DEPOT 03/29/2021 116124 1633914060 101-42110-201 OFFICE SUPPLIES Police Department 13.15 Total 116124:359.67 PIRTEK 03/29/2021 116125 PL-T0000548 701-49800-403 REPAIR PRESSURE WASHER HOSE 248.78 Total 116125:248.78 PLUNKETT S 03/29/2021 116126 6976961 101-41900-404 CITY HALL PEST CONTROL 3/2/21 Central Services 232.54 Total 116126:232.54 QUALITY FLOW SYSTEMS INC 03/29/2021 116127 40520 602-49450-406 LS#15 #1 PUMP Sewer 6,507.00 Total 116127:6,507.00 RANDY OBRIEN 03/29/2021 116128 030321 101-43000-226 SAFETY BOOTS Public Works Department 250.00 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116128:250.00 RANDYS ENVIRONMENTAL SER 03/29/2021 116129 MARCH 202 101-41900-404 GARBAGE SERVICE - 03/2021 Central Services 861.36 RANDYS ENVIRONMENTAL SER 03/29/2021 116129 MARCH 202 101-45200-404 GARBAGE SERVICE - 03/2021 Parks 29.26 Total 116129:890.62 Safety Vehicle Solutions 03/29/2021 116130 2116 701-49800-221 WARNING LIGHTS FOR UNITS 432 1,045.00 Total 116130:1,045.00 SECURITY & SOUND CO 03/29/2021 116131 23564 101-41900-319 SECURITY MONITORING Central Services 336.00 Total 116131:336.00 SHERWIN WILLIAMS 03/29/2021 116132 4857-5 101-45210-223 GC PAINT Golf Course 26.44 Total 116132:26.44 St. Cyr Johnson Enterprises 03/29/2021 116133 24824-1-253 101-42110-226 UNIFORMS CLEANING Police Department 163.82 Total 116133:163.82 STATION 7 LLC 03/29/2021 116134 031821 101-22205 ESCROW REFUND LA21-000007 3220 NAVARRE 700.00 Total 116134:700.00 SUN LIFE FINANCIAL 03/29/2021 116135 0421LIFE 101-21710 LIFE INS-APR/2021 1,319.40 SUN LIFE FINANCIAL 03/29/2021 116135 0421LIFE 101-15998 LIFE INS-APR/2021 111.75 Total 116135:1,431.15 TALLEN AND BAERTSCHI 03/29/2021 116136 031921 101-41600-306 PROSECUTION SERVICES-03/2021 Law/Legal Services 2,977.88 Total 116136:2,977.88 THE HARTFORD 03/29/2021 116137 0421LTD 101-21713 LTD 04/2021 1,779.21 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116137:1,779.21 THE HOME DEPOT 03/29/2021 116138 031221 101-43000-221 SUPPLIES Public Works Department 322.90 THE HOME DEPOT 03/29/2021 116138 1013606 101-45210-223 LUMBER FOR SHELVING Golf Course 169.77 THE HOME DEPOT 03/29/2021 116138 10233 701-49800-221 GENERATOR SUPPLIES 72.30 THE HOME DEPOT 03/29/2021 116138 2013118 101-45210-201 COVID SUPPLIES GOLF Golf Course 185.72 THE HOME DEPOT 03/29/2021 116138 5054849 701-49800-240 PIPE WRENCHS 119.96 THE HOME DEPOT 03/29/2021 116138 5054849 101-45200-223 DOOR CLOSER CLUB HOUSE Parks 11.78 THE HOME DEPOT 03/29/2021 116138 7061700 101-45200-223 PIPE FOR BEDERWOOD SHED Parks 36.46 THE HOME DEPOT 03/29/2021 116138 8214967 101-45200-223 CREDIT Parks 13.97- THE HOME DEPOT 03/29/2021 116138 9010369 101-45200-223 DOOR PARTS CLUB HOUSE Parks 81.87 THE HOME DEPOT 03/29/2021 116138 9314945 101-45200-223 BIG ISLAND SUPPLIES Parks 140.24 THE HOME DEPOT 03/29/2021 116138 9314945 601-49400-227 CURB STOP SUPPLIES Water 15.65 THE HOME DEPOT 03/29/2021 116138 99166 101-43000-240 TOOLS Public Works Department 298.87 Total 116138:1,441.55 THOMSON WEST 03/29/2021 116139 843914387 101-42110-311 DATA PROCESSING Police Department 255.00 Total 116139:255.00 TimeSaver Off Site Secretarial Inc 03/29/2021 116140 M26301 101-41300-319 CC MEETING MINUTES Administration 197.25 Total 116140:197.25 TONY WHITE 03/29/2021 116141 134.88 101-42110-226 UNIFORM EXPENSES-INVESTIGATIONS Police Department 134.88 Total 116141:134.88 U.S. AutoForce 03/29/2021 116142 4501200 101-42110-402 TIRES Police Department 577.11 Total 116142:577.11 UNG, MARGARET 03/29/2021 116143 022621 101-41500-331 MILEAGE 2/3/21-2/26/21 Finance Department 24.64 Total 116143:24.64 UNIFIRST CO 03/29/2021 116144 0900610582 101-41900-407 AIR FRESHENERS BATHROOMS Central Services 13.00 UNIFIRST CO 03/29/2021 116144 0900610583 701-49800-221 SHOP TOWELS 2.90 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount UNIFIRST CO 03/29/2021 116144 0900610583 101-43000-226 UNIFORMS Public Works Department 92.48 UNIFIRST CO 03/29/2021 116144 0900611897 701-49800-221 SHOP TOWELS 5.70 UNIFIRST CO 03/29/2021 116144 0900611897 101-43000-226 UNIFORMS Public Works Department 98.07 UNIFIRST CO 03/29/2021 116144 0900613208 101-43000-404 RUGS Public Works Department 19.50 UNIFIRST CO 03/29/2021 116144 0900613208 701-49800-221 SHOP TOWELS 5.70 UNIFIRST CO 03/29/2021 116144 0900613208 101-43000-226 UNIFORMS Public Works Department 94.57 Total 116144:331.92 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-42110-321 INTERNET 3/7/21-4/6/21 Police Department 1,782.02 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-41900-321 INTERNET 3/7/21-4/6/21 Central Services 291.57 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-42400-321 INTERNET 3/7/21-4/6/21 Building & Zoning 115.04 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-43000-321 INTERNET 3/7/21-4/6/21 Public Works Department 35.01 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-45200-321 INTERNET 3/7/21-4/6/21 Parks 35.01 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-45210-321 INTERNET 3/7/21-4/6/21 Golf Course 194.69 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-45220-321 INTERNET 3/7/21-4/6/21 Brush Site 105.03 VERIZON WIRELESS 03/29/2021 116145 8974895939 601-49400-321 INTERNET 3/7/21-4/6/21 Water 188.33 VERIZON WIRELESS 03/29/2021 116145 8974895939 602-49450-321 INTERNET 3/7/21-4/6/21 Sewer 188.33 VERIZON WIRELESS 03/29/2021 116145 8974895939 101-42110-221 PD HOTSPOTS Police Department 599.94 Total 116145:3,534.97 VIRIDIAN WEAPON TECHNOLO 03/29/2021 116146 204211 101-42110-580 Weapon Mounted Cameras Police Department 22,148.00 Total 116146:22,148.00 Winning Edge Inc 03/29/2021 116147 163578 101-42110-240 MISC TOOLS Police Department 164.27 Total 116147:164.27 Wright-Hennepin Coop Electric 03/29/2021 116148 3502865867 101-45220-381 BRUSH SITE 2/1-3/1/21 Brush Site 29.85 Wright-Hennepin Coop Electric 03/29/2021 116148 3502865867 101-43000-381 ELECTRICAL SERVICE 02/01-3/01/21 Public Works Department 179.75 Wright-Hennepin Coop Electric 03/29/2021 116148 3502865867 101-45210-381 GC SECURITY 4/1-4/30/21 Golf Course 41.82 Total 116148:251.42 WS&D Permit Service Inc 03/29/2021 116149 031821 101-32510 PERMIT REFUND RBG21-000009 747.44 WS&D Permit Service Inc 03/29/2021 116149 031821 101-20802 PERMIT REFUND RBG21-000009 27.00 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 3/9/2021 - 3/29/2021 Mar 25, 2021 02:56PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 116149:774.44 XCEL ENERGY 03/29/2021 116150 722627560 101-41900-381 ELECTRIC 1/21/21-2/23/21 Central Services 2,189.97 XCEL ENERGY 03/29/2021 116150 722627560 101-42110-381 ELECTRIC 1/21/21-2/23/21 Police Department 1,401.93 XCEL ENERGY 03/29/2021 116150 722627560 101-42110-381 ELECTRIC 1/21/21-2/23/21 Police Department 25.04 XCEL ENERGY 03/29/2021 116150 722627560 101-43000-381 ELECTRIC 1/21/21-2/23/21 Public Works Department 155.94 XCEL ENERGY 03/29/2021 116150 722627560 101-43000-386 ELECTRIC 1/21/21-2/23/21 Public Works Department 2,346.88 XCEL ENERGY 03/29/2021 116150 722627560 101-45200-381 ELECTRIC 1/21/21-2/23/21 Parks 65.67- XCEL ENERGY 03/29/2021 116150 722627560 601-49400-381 ELECTRIC 1/21/21-2/23/21 Water 6,273.85 XCEL ENERGY 03/29/2021 116150 722627560 602-49450-381 ELECTRIC 1/21/21-2/23/21 Sewer 2,080.76- XCEL ENERGY 03/29/2021 116150 722627560 101-45210-381 ELECTRIC 1/21/21-2/23/21 Golf Course 164.66 Total 116150:10,411.84 ZARNOTH BRUSH WORKS 03/29/2021 116151 0183600-IN 701-49800-221 REPLACEMENT BROOM FOR UNIT 621 406.00 Total 116151:406.00 Grand Totals: 564,105.14 AGENDA ITEM Prepared By: RJO Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of this action item is to approve a contract to employ Adam Edwards in the position of City Administrator – City Engineer effective March 30, 2021. 2. Background. The selection process for the City Administrator position has been completed. A total of 32 applications were received. After an initial review of the applications by the Organizational Committee, the full council met and identified six applicants to be interviewed. After their interviews with the organizational committee, four applicants were selected as finalists. After a tour of the city and a final interview with the Council, Adam Edwards was selected as the top candidate. For the last six and one-half years he has been employed by the City as its Public Works Director - City Engineer. In his current position, he has demonstrated a unique combination of customer service, leadership, and technical skills that has greatly improved the delivery of services to the public. An employment agreement has been negotiated by the City Attorney with Edwards. According to the terms of the agreement he will be placed at step 4 of the City Administrator pay scale ($125,272.94). He will be eligible for step increases on his anniversary date with COLA increases at the beginning of the year. 3. Cost. Starting compensation for Edwards will be $125,272.94. This is a full time position and is eligible for full city benefits including enrollment in the Coordinated Plan of the Public Employees Retirement Association (PERA). 4. Funding. Full funding for this position is included in the 2021 City Budget. 5. Staff Recommendation. Staff recommends approval of the contract to employ Adam Edwards as City Administrator – City Engineer effective March 30, 2021. COUNCIL ACTION REQUESTED Motion to approve the contract between the City of Orono and Adam Edwards to the position of City Administrator – City Engineer at a salary of $125,272.94 with a starting date of March 30, 2021. Exhibit: City Administrator Contract Item No.: 4 Date: March 29, 2021 Item Description: Hire City Administrator Presenter: Ron Olson Interim City Administrator Agenda Section: Consent Agenda 214319v2 1 EMPLOYMENT AGREEMENT AGREEMENT made this 29th day of March, 2021, by and between the CITY OF ORONO a Minnesota municipal corporation ("Employer"), and ADAM T. EDWARDS ("Employee"). The parties agree as follows: 1. POSITION. Employer agrees to employ Employee as its City Administrator. Employee agrees to serve as City Administrator in accordance with state statutes and City ordinances and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign. The City Administrator position shall be responsible for the job duties of the City Engineer. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee, authorized by State law. 3. SALARY. Employer shall pay Employee a salary of One Hundred Twenty-five Thousand Two Hundred Seventy-two and 94/100ths Dollars ($125,272.94) (Step 4) per year starting March 30, 2021. Employee shall be given an initial performance review after six (6) months and annually, on Employee’s anniversary date, thereafter. Employee shall be eligible for a step increase on Employee’s anniversary date. Employee shall also be eligible for a COLA increase at the beginning of the year consistent with other non-union employees. 4. SENIORITY. For purposes of employment benefits, Employee will be credited with a start date of September 29, 2014. Employee shall convert all accrued vacation and sick leave while being the City Engineer Public Works Director to the current position. 5. SICK LEAVE. Employee shall begin accruing sick leave in accordance with the City's personnel policy. 6. VACATIONS. Employee shall begin accruing vacation leave in the amount of twenty (20) days per annum. 7. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 214319v2 2 8. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life and disability insurance benefits as provided to all other non-union employees. 9. DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. 10. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay the travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall use good judgment in his/her outside activities so he/she will not neglect his primary duties to the Employer. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by him and at Employer's expense. 12. AUTOMOBILE. Employee shall be reimbursed for any and all mileage expenses the same as other non-union employees. Employee shall have the ability to utilize City owned vehicles for work purposes. 13. GENERAL EXPENSES. Employer shall reimburse Employee miscellaneous job related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 14. HOURS OF WORK. It is understood that the position of City Administrator requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. It is further understood that Employee may absent himself/herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal working hours. 214319v2 3 15. OUTSIDE EMPLOYMENT/CONSULTING. The City Administrator may not engage in any other employment while employed by the City, on either a full-time or part-time basis, either directly as an employee, independent contractor or through a corporation or other entity. 16. TERMINATION BENEFITS. In the event that Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Administrator, then in that event, Employer agrees to pay Employee at the time of receipt of his last pay check a lump sum cash payment equal to three (3) months aggregate salary and to continue to provide and pay for the benefits set forth in paragraph 8 for a period of three (3) months following termination. However, in the event Employee is terminated because of his malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. Employer will increase the severance by one (1) month for each year of service, up to a maximum of six (6) months. If Employer at any time during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non-union employees, or if Employer refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by Employer that he resign, then Employee may, at his option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns his position with Employer, Employee agrees to give the Employer thirty (30) days advance notice. If Employee voluntarily resigns his position with Employer, there shall be no termination pay due to Employee. 17. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of 214319v2 4 Employee to resign at any time from his/her position with Employer, subject only to the provisions of this Agreement. IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its behalf by its Mayor and Interim City Administrator and Employee has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: CITY OF ORONO By ______________________________________ Dennis Walsh, Its Mayor And ______________________________________ Ronald J. Olson, Interim City Administrator EMPLOYEE: _________________________________________ Adam T. Edwards AGENDA ITEM Prepared By: RJO Reviewed By: RJO Approved By: RJO 1. Purpose: To approve a change to the City Compensation Plan that reflects a new point value for the position of the City Clerk and to increase the current clerk’s vacation accrual by one (1) week in advance of their five-year anniversary. 2. Background: Employees are entered into the City’s Compensation Plan based on the number of points that are calculated for their position. The three main areas of measurement capture accountability, know how, and problem solving. Last month the clerk requested that the position point values be reevaluated. The clerk felt that the points did not adequately reflect their role as a member of the City’s Management Team. This position has be reevaluated and the scoring has changed from 339 points to 366 points. This change would move the position from its current grade of 11 to a new grade of 12. The specific changes are in the area of accountability. The first change would be from a category of “D Generally Regulated” to “E Directed.” This change better reflects the autonomy of the position in the performance of the job. Other positions in the City with a category of “E” are the Director of Community Development and the Deputy Chief. Another change was to reduce the rating of “P Primary” to “S Shared.” The other positions with a “P” designation is are the City Administrator and the Police Chief. The change to “S” matches the rating of the other members of the management team. In addition to reviewing the points, the clerk also requested that their vacation accrual be increased to the after five year level effective on their fourth anniversary (2/6/2021). An acceleration of vacation accrual rates was previously done for the Director of Public Works in 2019. 3. Cost: The change from grade 11 to grade 12 would increase wages and benefits by $5,000 for the 2021 budget year. 4. Funding: There is adequate funding in the 2021 budget for this change. 5. Staff Recommendation: Staff recommends the adoption of the revised scoring of the City Clerk position and the granting of the vacation change in vacation accrual. COUNCIL ACTION REQUESTED Motion to approve the updated point value for the City Clerk position and to increase the vacation accrual to the after five-year rate. Exhibits A. Job Description – City Clerk B. Position Scoring Summary C. Wage Scale Reference A. Position Scoring Criteria Item No.: 5 Date: March 29, 2021 Item Description: City Clerk Position Evaluation Presenter: Ronald Olson Interim City Administrator Agenda Section: Consent Agenda The City of Orono is an Equal Opportunity Employer CITY OF ORONO Position Title: City Clerk Document Date: August 12, 2019 Department: Administration Accountable to: City Administrator FLSA Status: Exempt Nature of Work Perform the statutory responsibilities of municipal clerk as prescribed by state law and city ordinances; oversee the operations of elections, official records management, and municipal licenses and permits. Lead the front office customer service team in the professional daily operation of City Hall. Provide exceptional service to the public and support all departments on a wide variety of projects and tasks. Supervision Received and Exercised Work is performed with limited supervision from the City Administrator. This position supervises administrative support personnel within the City including temporary administrative and election staff. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. • Responsible for records management according to MN Data Practice regulations and MN Records Retention schedule. • Respond to data requests as required under MN Data Practice regulations. • Administer preparation of the agenda and packet for board meetings and prepare the meeting minutes. • Prepare and coordinate legal publications in compliance with state statutes and local ordinances. • Direct license and permit issuance and prepare related reports for Council. The City of Orono is an Equal Opportunity Employer • Provide leadership to Administration staff including assigning work, evaluating performance, defining duties and levels of expected performance for employees. Instill, develop, and encourage key organizational values of customer service, responsiveness, teamwork, innovation and excellence. • Administer and supervise all elections according to State Statute, including: recruitment, training, scheduling and management of head judges and judges, diagnostic testing and coordination of maintenance, programming and operation of hardware, establishment of precincts, organization of polling places, management of absentee ballot process, maintenance of voter registration files, organization of supplies and supervision of election day procedures and activities. • Manage regulatory functions of local elections, including: candidate filling, campaign financial reporting, certification of candidates, ballot questions and filing of election results with Hennepin County. • Manage and/or coordinate special studies and projects as requested. • Oversee specific programs for City departments, including: recycling, organics, and community activities. Prepare related grant reports and reimbursement requests. • Oversee the preparation, production and maintenance of City communications including Newsletter, Website and other informational material. • Research, assemble information and compose reports, memos and correspondence and review administrative documents for clerical accuracy. • Provide and facilitate exceptional customer service through caring, helpful, and professional contacts (in person, phone, e-mail, and in writing). • Research, design, implement and evaluate effective processes for communication including telephone and voice mail systems, e-mail, memos, bulletin boards, mail, web site, newsletters, etc. Required Knowledge, Skills and Abilities Knowledge: • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Skills: • Reading Comprehension — Understand written sentences and paragraphs in work related documents. • Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Speaking — Talk to others to convey information effectively. • Writing — Communicate effectively in writing as appropriate for the needs of the audience. • Coordination — Adjust actions in relation to others' actions. Abilities: • Oral Comprehension — Able to listen to and understand information and ideas presented through The City of Orono is an Equal Opportunity Employer spoken words and sentences. • Oral Expression — Able to communicate information and ideas in speaking so others will understand. • Written Comprehension — Able to read and understand information and ideas presented in writing. • Written Expression — Able to communicate information and ideas in writing so others will understand. • Near Vision — Able to see details at close range (within a few feet of the observer). Minimum Requirements • Bachelor’s Degree in Public Administration, Business Administration or a related field Three (3) years’ experience performing duties associated with the function of the City Clerk's Office. • Notary public or ability to obtain licensure. • Minnesota Municipal Clerk Certification or ability to obtain certification within 3 years. • Valid MN driver's license. Desirable Qualifications • Demonstrated knowledge and experience working with elections and records management is highly desired. Physical Demands and Working Environment This position operates in an office environment, where employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. Department Administration C I1 71 B 2 18 B 1I 25 0 0 0 0 0 114 Administration C I1 71 C 2 28 C I1 50 0 0 0 0 0 149 Administration F IV3 517 G 4 300 G 2P 267 0 0 0 0 0 1084 Administration E I2 141 D 3 50 D 2P 148 0 0 0 0 0 339 Administration E I2 141 D 3 50 E 2S 175 0 0 0 0 0 366 Finance E I1 129 D 2 38 D 2C 127 0 0 0 0 0 294 Finance F III2 383 F 4 149 F 2S 213 0 0 0 0 0 745 Finance D I1 98 D 3 50 D 1S 96 6 0 0 0 6 250 Finance C I2 78 C 2 28 B 1I 25 0 0 0 0 0 131 Planning & Building C I1 71 B 2 18 B 1I 25 0 0 0 0 0 114 Planning & Building E I2 141 D 3 50 D 2S 138 15 0 10 0 25 354 Planning & Building E I2 141 E 3 66 D 2I 117 0 0 0 0 0 324 Planning & Building F III2 383 E 4 82 E 2S 175 0 0 0 0 0 640 Planning & Building D I1 98 C 2 28 B 1I 25 0 0 0 0 0 151 Planning & Building E II2 176 D 3 50 D 2C 127 0 0 0 0 0 353 Police C I1 71 B 2 18 B 1I 25 0 0 0 0 0 114 Police F IV3 517 F 4 149 G 2P 267 10 14 16 10 50 983 Police B T1 32 A 1 3 L 1I 0 6 15 14 6 41 76 Police E II3 188 F 4 149 E 2C 163 10 14 16 10 50 550 Police E I2 141 C 2 28 C 1I 50 0 0 0 0 0 219 Public Works C I1 71 C 2 28 B 1I 25 10 10 10 10 40 164 Public Works F III2 383 F 4 149 F 2S 213 10 0 10 0 20 765 Public Works C I2 78 D 3 50 D 1C 85 15 15 15 15 60 273 Public Works C I2 78 D 3 50 D 1C 85 15 15 15 15 60 273 Public Works C I2 78 D 3 50 D 1C 85 15 15 15 15 60 273Supervisor (Parks/Golf) City Clerk Sc o r e Police Chief Accountant Director of Finance IT Technician Payroll/Utility Billing Clerk Administrative Support Assistant - Planning & Building Building Official City Planner Community Development Director Planning Assistant Senior Planner Sc o r e Ca t e g o r y Sc o r e Ca t e g o r y City Clerk To t a l Position Administrative Support Assistant - Administration Management Assistant City Administrator Ca t e g o r y S Sc o r e Ca t e g o r y P Ca t e g o r y E Ca t e g o r y H Know-how Problem Solving Accountability Special Conditions Ca t e g o r y Administrative Support Assistant - Police Supervisor (Water/Sewer) Community Service Officer Deputy Chief Office Manager Maintenance Public Works Director / Engineer Supervisor (Streets) Compensation Plan Non-Union Employees Pay Grades and Steps For 2021 BUDGET Start Hourly Annual Step 6 Step 7 Hourly Annual Hourly Annual Hourly Annual Hourly Annual Step 1 Step 2 Step 3 Step 4 Step 5 Hourly Annual Hourly Annual Hourly Annual 1 17.00 35,351.54 17.522 36,444.88 18.06 Grade 41,167.04 20.40 42,440.25 21.04 43,752.83 2 18.08 37,608.02 18.64 38,771.15 37,572.05 18.62 38,734.07 19.20 39,932.03 19.79 21.06 43,794.72 21.71 45,149.20 22.38 46,545.5719.22 39,970.26 19.81 41,206.46 20.42 42,480.88 46,590.13 23.09 48,031.07 23.81 49,516.56 4 21.08 43,839.13 21.73 45,194.98 42,521.56 21.08 43,836.66 21.73 45,192.43 22.40319.23 40,008.53 19.83 41,245.91 20.44 24.54 51,050.89 25.30 52,629.78 26.09 54,257.5122.40 46,592.77 23.09 48,033.78 23.81 49,519.36 54,309.46 26.92 55,989.13 27.75 57,720.75 6 23.85 49,614.23 24.59 51,148.69 49,566.78 24.57 51,099.77 25.33 52,680.18 26.11522.42 46,637.38 23.12 48,079.77 23.83 27.78 57,776.02 28.64 59,562.91 29.52 61,405.0625.35 52,730.62 26.14 54,361.46 26.94 56,042.74 61,463.85 30.46 63,364.79 31.41 65,324.52 8 27.00 56,150.11 27.83 57,886.71 56,096.39 27.80 57,831.33 28.66 59,619.93 29.55725.38 52,781.09 26.16 54,413.50 26.97 31.44 65,387.08 32.41 67,409.36 33.41 69,494.1928.69 59,677.02 29.58 61,522.70 30.49 63,425.47 69,560.72 34.48 71,712.08 35.54 73,929.98 10 30.55 63,546.97 31.50 65,512.34 63,486.19 31.47 65,449.69 32.44 67,473.90 33.44928.72 59,734.16 29.61 61,581.60 30.52 35.58 74,000.76 36.68 76,289.45 37.81 78,648.9232.47 67,538.50 33.47 69,627.32 34.51 71,780.75 78,724.22 39.02 81,158.99 40.23 83,669.06 12 34.58 71,918.25 35.65 74,142.53 71,849.47 35.61 74,071.62 36.71 76,362.49 37.851132.50 67,603.16 33.51 69,693.98 34.54 40.26 83,749.17 41.51 86,339.35 42.79 89,009.6436.75 76,435.60 37.88 78,799.59 39.06 81,236.69 89,094.86 44.16 91,850.37 45.52 94,691.10 14 39.13 81,392.32 40.34 83,909.61 81,314.47 40.30 83,829.35 41.55 86,422.02 42.831336.78 76,508.78 37.92 78,875.03 39.09 45.57 94,781.76 46.98 97,713.16 48.43 100,735.2141.59 86,504.76 42.88 89,180.16 44.20 91,938.32 100,831.67 49.98 103,950.17 51.52 107,165.12 16 44.29 92,114.44 45.66 94,963.34 92,026.34 45.61 94,872.52 47.02 97,806.72 48.481541.63 86,587.58 42.92 89,265.54 44.24 51.57 107,267.72 53.17 110,585.28 54.81 114,005.4447.07 97,900.36 48.52 100,928.20 50.02 104,049.70 114,114.60 56.56 117,643.92 58.31 121,282.39 18 50.12 104,249.03 51.67 107,473.23 104,149.32 51.62 107,370.43 53.22 110,691.17 54.861747.11 97,994.08 48.57 101,024.83 50.07 125,153.11 62.03 129,023.8353.27 110,797.15 54.92 114,223.87 56.61 117,756.57 19 53.32 110,903.22 54.97 114,333.22 56.67 58.36 121,398.52 60.17 129,147.36 64.01 133,141.60 65.99 137,259.39117,869.31 58.42 121,514.75 60.23 125,272.94 62.09 1I 1 C 1 S 1 P 2 I 2 C 2 S 2 P 3 I 3 C 3 S 3 P 4 I 4 C 4 S 4 P 5 I 5 C 5 S 5 P 6 I 6 C 6 S 6 P L L i m i t e d • A s o f 7 / 1 0 , t h e r e w e r e 2 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g : S e r v i c e W o r k e r a n d S u p p o r t e d E m p l o y m e n t Wo r k e r . • T h e s e j o b s a r e s u b j e c t t o e x p l i c i t i n s t r u c t i o n s c o v e r i n g s i m p l e t a s k s . • T h e n a t u r e o f t h e t a s k s a r e t o t a l l y c o n f i n i n g ; i n s t r u c t i o n s a r e e x a c t a n d s u p e r v i s i o n i s c o n t i n u o u s . A P r e s c r i b e d • A s o f 7 / 1 0 , t h e r e w e r e 1 3 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g . • T h e s e j o b s a r e s u b j e c t t o p r e s c r i b e d i n s t r u c t i o n s c o v e r i n g a s s i g n e d t a s k s a n d / o r i m m e d i a t e su p e r v i s i o n . • T h e s e j o b s a r e g i v e n e x p l i c i t i n s t r u c t i o n s , o r a l l y o r i n w r i t i n g , t h a t s t a t e t h e s t e p - b y - s t e p s e q u e n c e o f ta s k s t o b e c o m p l e t e d t o a c h i e v e a s p e c i f i c e n d r e s u l t . N o d e v i a t i o n i s p e r m i t t e d w i t h o u t f i r s t s e e k i n g pe r m i s s i o n . B C o n t r o l l e d • A s o f 7 / 1 0 , t h e r e w e r e a p p r o x . 1 0 0 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g . • T h e s e p o s i t i o n s a r e s u b j e c t t o i n s t r u c t i o n s a n d e s t a b l i s h e d w o r k r o u t i n e s a n d / o r c l o s e s u p e r v i s i o n . • E m p l o y e e s h a v e m i n o r l a t i t u d e t o r e a r r a n g e t h e s e q u e n c e o f c o m p l e t i n g v a r i o u s t a s k s o r d u t i e s b a s e d on c h a n g e d w o r k s i t u a t i o n s , w o r k f l o w , e t c . C S t a n d a r d i z e d • A s o f 7 / 1 0 , t h e r e w e r e a p p r o x . 3 1 0 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g . • T h e s e j o b s a r e s u b j e c t , w h o l l y o r i n p a r t , t o s t a n d a r d i z e d p r a c t i c e s a n d p r o c e d u r e s , g e n e r a l w o r k in s t r u c t i o n s a n d / o r s u p e r v i s i o n o f p r o g r e s s a n d r e s u l t s . • T h e s e e m p l o y e e s u s u a l l y p e r f o r m a g r e a t e r v a r i e t y o f t a s k s a n d d u t i e s a n d c l e a r l y u n d e r s t a n d , o n a da i l y b a s i s , w h a t r e s u l t s a r e e x p e c t e d b y t h e s u p e r v i s o r . • E m p l o y e e s a r e n o t p e r m i t t e d t o d e v i a t e f r o m s t a n d a r d p r a c t i c e s a n d p r o c e d u r e s , b u t m a y b e p e r m i t t e d to s e t t h e i r o w n p r i o r i t i e s , s u b j e c t t o t h e s u p e r v i s o r ’ s a p p r o v a l . D G e n e r a l l y R e g u l a t e d • A s o f 7 / 1 0 , t h e r e w e r e a p p r o x . 5 7 5 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g . E x a m p l e s i n c l u d e : o S o m e e n t r y l e v e l p r o f e s s i o n a l s o M o s t s e c o n d l e v e l p r o f e s s i o n a l s o S o m e t h i r d l e v e l p r o f e s s i o n a l s o S o m e f i r s t l e v e l s u p e r v i s o r s • T h e s e j o b s a r e s u b j e c t , w h o l l y o r i n p a r t , t o p r a c t i c e s a n d p r o c e d u r e s c o v e r e d b y p r e c e d e n t s o r w e l l - de f i n e d p o l i c y a n d / o r s u p e r v i s o r y r e v i e w . • T h e s e e m p l o y e e s a r e p e r m i t t e d t o d e t e r m i n e t h e i r o w n p r i o r i t i e s a n d m a y d e v i a t e f r o m e s t a b l i s h e d pr o c e d u r e s a n d p r a c t i c e s a s l o n g a s t h e e n d r e s u l t s m e e t s t a n d a r d s o f a c c e p t a b i l i t y ( e . g . , q u a l i t y , v o l u m e , ti m e l i n e s s , e t c . ) . • S u p e r v i s i o n o v e r w o r k a c t i v i t i e s i s u s u a l l y i n d i r e c t a n d r e v i e w o f w o r k r e s u l t s u s u a l l y o c c u r s a f t e r t h e fa c t . E D i r e c t e d • A s o f 7 / 1 0 , t h e r e w e r e a p p r o x . 5 7 5 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g . E x a m p l e s i n c l u d e : o H i g h l e v e l p r o f e s s i o n a l s o M a n y s u p e r v i s o r s o M a n a g e r s a n d d i r e c t o r s • T h i s o p t i o n w a s p r e v i o u s l y c a l l e d “ R e v i e w e d . ” • T h e s e p o s i t i o n s , b y t h e i r n a t u r e o r s i z e , a r e s u b j e c t t o b r o a d p r a c t i c e a n d p r o c e d u r e s c o v e r e d b y fu n c t i o n a l p r e c e d e n t s a n d p o l i c i e s a n d / o r a c h i e v e m e n t o f a c i r c u m s c r i b e d o p e r a t i o n a l a c t i v i t y a n d / o r ma n a g e r i a l d i r e c t i o n . • T h e s e p o s i t i o n s , m o s t o f t e n m a n a g e r s o f f u n c t i o n a l a r e a s o r v e r y s e n i o r i n d i v i d u a l c o n t r i b u t o r s , ge n e r a l l y h a v e t h e i n d e p e n d e n c e n e e d e d t o a c h i e v e o p e r a t i o n a l g o a l s , p r o v i d e d t h a t a c t i v i t i e s a r e co n s i s t e n t w i t h ap p r o v e d o p e r a t i n g p l a n s a n d o b j e c t i v e s a n d f u n c t i o n a l p o l i c i e s a n d p r e c e d e n t s . • T h e m a n a g e m e n t d i r e c t i o n g i v e n t h e s e e m p l o y e e s e s t a b l i s h e s e x p e c t e d r e s u l t s . • T h e s e p o s i t i o n s d e t e r m i n e h o w a n d w h e n t h e r e s u l t s w i l l b e a c h i e v e d . F O r i e n t e d D i r e c t i o n • A s o f 7 / 1 0 , t h e r e w e r e 5 8 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g ( e . g . A s s i s t a n t C o m m i s s i o n e r s , Co m m i s s i o n e r , D e p u t y C o m m i s s i o n e r , E x e c u t i v e D i r e c t o r s ) . • T h e s e p o s i t i o n s , b y t h e i r n a t u r e o r s i z e , a r e b r o a d l y s u b j e c t t o f u n c t i o n a l p o l i c i e s a n d g o a l s a n d / o r ge n e r a l m a n a g e r i a l d i r e c t i o n . • E m p l o y e e s u s u a l l y r e p o r t t o t h e m a n a g e r s o f m a j o r o p e r a t i n g a r e a s i n t h e a g e n c y o r a r e t h e or g a n i z a t i o n ’ s t o p m a n a g e m e n t a n d a r e p e r m i t t e d w i d e d i s c r e t i o n , p r o v i d e d t h a t a c t i v i t i e s a r e c o n s i s t e n t wi t h o p e r a t i n g p o l i c i e s a n d p r e c e d e n t s w i t h i n t h a t f u n c t i o n . • A c t i o n s t h a t w i l l i m p a c t o t h e r f u n c t i o n a l o r o p e r a t i n g a r e a s u s u a l l y r e q u i r e a p p r o v a l b e f o r e t h e y m a y be i m p l e m e n t e d . • C o m m i s s i o n e r s a r e s u b j e c t o n l y t o g u i d a n c e f r o m t h e G o v e r n o r ’ s O f f i c e . G G u i d e d • A s o f 7 / 1 0 , t h e r e w e r e 1 7 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g . • T h e s e p o s i t i o n s a r e s u b j e c t o n l y t o b r o a d p o l i c y a n d g e n e r a l m a n a g e m e n t g u i d a n c e . • E m p l o y e e s e s t a b l i s h f u n c t i o n a l p o l i c y a s t h e C o m m i s s i o n e r s a n d s o m e D e p u t y C o m m i s s i o n e r s o f S t a t e ag e n c i e s . 4t h E d i t i o n H a y O p e r a t i n g M a n u a l 2 0 1 1 3 7 • T h i s i s a m a j o r d e c i s i o n - m a k i n g l e v e l i n a S t a t e a g e n c y , w h i c h d e t e r m i n e s t h e r e s u l t s t o b e a c h i e v e d wi t h i n t h a t a g e n c y . • C o m m i s s i o n e r s a r e s u b j e c t o n l y t o g u i d a n c e f r o m t h e G o v e r n o r ’ s o f f i c e . H S t r a t e g i c G u i d a n c e • A s o f 7 / 1 0 , t h e r e w e r e 3 a c t i v e j o b c l a s s e s w i t h t h i s r a t i n g : C o m m i s s i o n e r o f D H S , C o m m i s s i o n e r o f DO T a n d C h a n c e l l o r M n S C U . • T h e s e p o s i t i o n s a r e c h a r a c t e r i z e d b y a c o m p r e h e n s i v e a n d c o n t r o l l i n g e f f e c t o n t h e l a r g e s t S t a t e o f Mi n n e s o t a a g e n c i e s a n d o n t h e p e o p l e o f t h e s t a t e . • P o s i t i o n s a r e s u b j e c t o n l y t o g u i d a n c e f r o m t h e G o v e r n o r ’ s o f f i c e . I G o v e r n o r / C h i e f J u s t i c e 50 42 75 150 18 3 2 1 7 50 7 5 1 0 0 1 2 5 8381 7 2 5 69 8 1 8 8 9 4 0 13 25 24 6 10 0 1 5 0 2 0 0 2 5 0 3 0 0 3 5 0 11 7 1 5 8 2 0 0 2 4 2 75 32 5 3 3 8 12 5 1 8 3 2 4 2 3 0 0 3 5 8 3 8 8 4 0 2 45 0 4 6 7 22 7 2 5 6 2 7 1 2 8 5 3 1 5 3 2 9 3 4 4 3 7 3 1 - V e r y S m a l l o r I n d e t e r m i n a t e 2 - S m a l l 3 - M e d i u m 4 - L a r g e 5 - V e r y L a r g e 550 20 0 2 8 3 3 6 7 4 5 0 5 3 3 6 1 7 17 5 2 5 0 3 2 5 4 0 0 4 7 5 19 4 2 1 3 2 3 1 2 6 9 417 15 0 2 1 7 36 3 3 8 1 638 6 5 8 6 7 9 569 5 8 8 6 0 6 6 - 35 0 4 1 7 4 8 3 283 33 50 6 3 15 0 531 35 3 8 4 0 41 9 4 3 8 4 5 6 10 1 3 1 5 1 9 2 1 2 3 2 7 2 9 3 1 49 4 5 1 3 28 8 3 0 6 3 4 4 16 1 9 2 2 2 8 3 1 3 4 4 1 4 4 4 7 25 3 8 56 6 3 69 14 0 1 5 4 1 6 9 1 9 8 2 1 3 72 7 8 8 1 8 4 44 4 6 4 8 53 5 6 5 9 6 6 144 1 5 6 1 6 3 1 6 9 58 6 7 7 5 9 2 1 0 0 1 0 8 1 2 5 1 3 3 1 4 2 1 5 8 1 6 7 1 7 5 10 6 1 1 3 1 1 9 1 3 1 1 3 8 31 3 8 4 4 242 85 9 6 1 0 6 1 2 7 1 3 8 1 4 8 1 6 9 1 7 9 1 9 0 2 1 0 2 2 1 2 3 1 2 5 2 2 6 3 2 7 3 19 2 2 0 0 2 0 8 2 2 5 2 3 3 11 7 294 3 0 4 3 1 5 11 3 1 2 5 1 3 8 1 6 3 1 7 5 1 8 8 2 1 3 2 2 5 2 3 8 2 6 3 2 7 5 2 8 8 3 1 3 3 6 3 3 7 5 3 8 8 431 4 4 6 4 6 0 16 7 1 8 3 2 0 0 2 3 3 2 5 0 2 6 7 3 0 0 3 1 7 3 3 3 3 6 7 3 8 3 4 0 0 4 3 3 28 3 32 5 3 4 6 3 8 8 4 0 8 4 2 9 4 7 1 4 9 2 5 1 3 5 5 4 H I 57 5 5 9 6 Ma g n i t u d e TA B L E - A C C O U N T A B I L I T Y Jo b I m p a c t De g r e e FR E E D O M T O A C T / E M P O W E R M E N T L A B C D E F G 500 5 1 7 5 3 3 22 1 2 4 2 2 6 3 3 0 4 Magnitude Key 1. Very small or indeterminate (under $700,000) 2. Small ($700,000 - $14 million) 3. Medium ($14 million - $140 million) 4. Large ($140 million - $1.4 billion) 5. Very Large ($1.4 billion - $14 billion) 6. (Over $14 billion) TIP: The operational budget numbers change as the Accountability Magnitude Index (AMI) changes. The current AMI is 7.0 (Oct 2009). This means that each of the dollar amounts on the Magnitude portion of the Accountability Guide Chart is adjusted in accordance with the current AMI by multiplying each number by 7.0 I Indirect • As of 7/10, there were approx. 110 active job classes with this rating. • This option was previously called “Remote.” • Positions provide informational, recording or incidental services for use by others related to some important end result. • Job activity may be complex, but the effect on the overall organization is relatively minor. • Employees typically collect or process information or data for other positions with more direct impact on the organization. • Employees perform tasks with little recognition of the use to which the end results will be put or what they influence. • This Job Impact option is the least direct of the four available options. C Contributory • As of 7/10, there were approx. 1025 active job classes (About 58%) with this rating. • Positions provide interpretive, advisory or facilitating services for use by others in taking action. • This type of Job Impact is appropriate where jobs are accountable for providing significant “advice and counsel” in addition to information and/or analysis, and when decisions are likely to be made by virtue of that counsel. • Such impacts are commonly found in staff or support functions that significantly influence decisions. • For example, a “product manager” may provide recommendations that, when acted upon, materially influence sales revenues; a labor relations specialist makes recommendations that “contribute” to union settlements of a given magnitude. • Positions are generally supportive in nature. • Position’s role is to provide advice, counsel or recommendations to assist decision-makers and/or action takers. • This Job Impact option is more direct than the “Indirect” option. S Shared • As of 7/10, there were 10 active job classes with this rating, including the Governor’s position. • Positions participate with peers within or outside the organizational unit to make decisions and take actions jointly; a basic rule is that “sharing” cannot exist vertically in an organization – it can only exist among peers. • Shared impacts can exist between peer jobs and/or functions, and suggest a degree of “partnership” in or “joint accountability” for the results. • This option is rarely used; it’s for equal partnership situations such as the Governor’s shared decision- making with the Legislature or in self-directed work teams. • Responsibility and accountability are shared equally with others. • For example, there may be shared accountability between engineering and manufacturing functions for a successful product. • A committee where each member has an equal vote is an example of shared accountability. • This Job Impact option is more direct than “Contributory” because these positions share direct accountability fairly equally. However, since it is shared, these positions have lower Job Impact than a position that is considered to be “Primary.” P Primary • As of 7/10, there were approx. 510 active job classes with this rating. • Positions are directly accountable for making decisions and taking actions, directly or through subordinate positions, which determine and control the results. • Line management positions are generally considered to be controlling their own operating areas. • These positions control the Job Impact on end results, where any shared accountability with others is secondary. • Such impacts are commonly found in operations and managerial positions that have “line accountability” for key end result areas, whether they’re large or small. • For example, a supervisor may be “primarily accountable” for the production or output (value added) of a unit within the context of available resources (e.g., human resources and controllable expenses); whereas the Minncor Vice-President of Operations may have a primary impact upon the total value added in the manufacture of products or upon costs of goods manufactured. • The key is that the job exists to have the controlling influence on certain end results of a given magnitude, and that accountability is not shared with others, i.e., “the buck stops here.” • This is the most direct Job Impact option. AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: RJO 1. Purpose. The purpose of this action item is to approve the Amended Resolution for the Gambling on Premises permit for the Rotary Club of Lake Minnetonka – Excelsior. 2. Background. The City Council approved the resolution for the gambling on premises permit at the March 8, 2021 City Council meeting. The resolution approved distinguished a period of time the permit was valid through. According to MN State Statute 349.165 Subd. 1., the permit issued runs concurrently on a perpetual basis with the license of the organization unless the premises permit is suspended or revoked by the board, or voluntarily terminated by the organization, therefore a timeframe is not required for this type of permit. The resolution has been updated to reflect those changes. 3. Recommendation. Staff recommends approval of the gambling permit. COUNCIL ACTION REQUESTED Motion to approve the amended resolution for Lawful Gambling LG214 Premises Permit for the Rotary Club of Lake Minnetonka – Excelsior. Exhibits A. Resolution Item No. 6 Date: March 29, 2021 Item Description: Approval of the Lawful Gambling LG214 Premises Permit for the Rotary Club of Lake Minnetonka – Excelsior - Amended Resolution Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION AMENDING RESOLUTION NO. 7167 A RESOLUTION APPROVING THE MINNESOTA LAWFUL GAMBLING LG214 PREMISES PERMIT APPLICATION SUBMITTED BY THE ROTARY CLUB OF LAKE MINNETONKA - EXCELSIOR FOR THE NARROWS SALOON LOCATED AT 3380 SHORELINE DRIVE BE IT RESOLVED, the City of Orono agrees to approve the premises gambling permit application for the Rotary Club of Lake Minnetonka - Excelsior to conduct lawful gambling at the Narrows Saloon, 3380 Shoreline Drive, Orono, Minnesota: and BE IT FURTHER RESOLVED, the premises gambling permit approved by the City of Orono City Council runs concurrently on a perpetual basis with the license of the Rotary Club of Lake Minnetonka – Excelsior and according to the requirements stated in Minnesota State Statute 349.165 Subd. 1. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on the 29th day of March, 2021. ATTEST: ____________________________________ ____________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: A. Carlson Reviewed By: A. Carlson Approved By: RJO 1. Purpose. The purpose of this action item is to approve a 2021 Massage Therapy License Renewal. 2021 MASSAGE THERAPY LICENSE RENEWAL – APPLICANT • MK Nail Spa/ Duy Inc. 2377 Shadywood Road Wayzata, MN 55391 The 2021 Massage Therapy License Applicant has submitted all the requested documents and have met all requirements. The Application is on file in the City Clerk’s Office. COUNCIL ACTION REQUESTED Motion to approve the above Massage Therapy License for 2021. Exhibits A. Massage Therapy License Item No.: 7 Date: March 29, 2021 Item Description: Approval of 2021 Massage Therapy License Renewal Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda State of Minnesota License No: 2021-01 County of Hennepin Fee: $100.00 City of Orono Upon investigation and satisfactory evidence of the qualification of the license, this license is granted and pursuant to application and payment of fee thereof, and is subject to all the provisions and conditions of the regulations and ordinances of the City of Orono and City Code Chapter 31 pertaining to such; and subject to revocation according to law for violation thereof. This license is not transferable except by consent of the issuing authority. Licensee Name: MK Nail Spa Trade Name of DBA: MN Nail Spa Applicant: Duy Huang Address: 2377 Shadywood Road Commencing: March 29, 2021 Terminating: December 31, 2021 Approved Massage Therapists: Duy Huang Anh Kim Ho Issued by authority of the City Council of the City of Orono, Minnesota on March 29, 2021. ________________________________ Dennis Walsh, Mayor Attest: ____________________________ Anna Carlson, City Clerk Massage Therapy License AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By:RJO 1. Purpose. The purpose of this action item is to approve the Rental License for the license period of January 1, 2021 to December 31, 2022. 2. Staff Recommendation. Staff recommends approval of the rental license listed in Exhibit A for the license period of January 1, 2021 to December 31, 2022. The Rental License Applicant in Exhibit A has submitted all of the requested documents and has met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental license listed in Exhibit A for the license period of January 1, 2021 to December 31, 2022. Exhibits A. Listing of Rental License Item No.: 8 Date: March 29, 2021 Item Description: Approval of Rental Licenses Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda Exhibit A City Council 2021 Rental License Renewals RL21-000001 Flagship Properties, LLC – Jennifer Stratton 100 License# Licensee Total License Fees AGENDA ITEM Prepared By: SO Reviewed By: Approved By:RJO 1. Purpose. The purpose of this action item is to accept the proposal/quotes to procure and install a backup generator at Lift Station #15. 2. Background. The City has 45 sanitary sewer lift stations. By having permanent generators in-place at lift stations, it provides added security in preventing sewage backups into private homes if there is a power failure. This year’s project will bring a generator to the last critical lift stations on our list. 3. Project Scope. This project will provide a 36kW backup generator for lift station 15 which services the sanitary sewer system west of Forest Lake Drive. 4. Cost. The City received two quotes for generators and two quotes for the associated electrical work. The lowest quote from a qualified contractor for Generators was from Modern Power Solutions for $12,750 and electrical work from Holton Electric Contractors for $2,940. Total cost for the contracted portion of the project is $ 15,690. a. Generator Contractor Total Quote Modern Power Solution (Cummins Genset) $ 12,750 Ziegler Power Systems (CAT) $ 25,187 b. Electrical Installation Contractor Total Quote Holton Electric Contractors $2,940 Gephardt $4,865 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. The Sewer Fund balance is projected to be $ 1,662,915 at the end of 2021. 6. Staff Recommendation. I recommend that Council accept the quotes from Modern Power and Holton Electric. COUNCIL ACTION REQUESTED Motion to accept the quote in the amount of $12,750 from Modern Power and $2,940 from Holton Electric Contractors for the procurement and installation of a backup generator at Lift Station #15. Item No.: 9 Date: March 29, 2021 Item Description: 21-019: Back Up Generators for Lift Stations #15 (Vine Place) Presenter: Scott Oberaigner Public Works Supervisor Agenda Section: Consent Agenda AGENDA ITEM Prepared By: SO Reviewed By: Approved By:RJO 1. Purpose. The purpose of this action item is to approve a sanitary sewer televising proposal for the 2021 sanitary sewer inspections. 2. Background. As part of the preventative maintenance program, the City cleans and inspects 20% of the sanitary sewer system annually. The cleaning is completed by Public Works Employees. The inspection consists of televising the sewers after they are cleaned. The inspections are used to inform future sewer maintenance activities. 3. Project Scope. The sanitary sewer inspection project will consist of televising approximately 52,000 feet of sanitary sewer pipe. 4. Cost. The City solicited 2 quotes. Listed below. The lowest quote from a qualified contractor was $30,047.95 from American Environmental, Inc. Contractor Quote American Environmental $ 30,047.95 Hydro Klean $ 31,015.26 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. Fund Project Total Estimated Fund Balance EOY 2021 Sanitary Sewer Enterprise Fund $ 30,047.95 $1,662,915 6. Staff Recommendation. I recommend that Council accept the quote from American Environmental. COUNCIL ACTION REQUESTED Motion to accept the proposal from American Environmental for sanitary sewer televising for $30,047.95. Item No.: 10 Date: March 29, 2021 Item Description: 2021 Sanitary Sewer Inspection Presenter: Scott Oberaigner Utilities Supervisor Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of this action item is to gain Council approval of seasonal and part time employees. 2. Background. The hourly pay is proposed to be $12.00-$14.00 for the Golf Course Clubhouse Attendants, Brush Site Attendants, and Sledding Attendants; $12.00-$16.00 for Parks and Golf Course Maintenance Employees, $10.00-$16.00 for Utilities Maintenance Workers; and $15.00-$20.00 for the Clubhouse Manager. The Clubhouse Manager will be a part time employee. All other employees will be seasonal and fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. Name Position Wage ($/hr) Remarks Approved Feb 22nd Marie Jorland Clubhouse Manager $20.00 Returnee Kimberley Haug Clubhouse Attendant $12.00 Returnee Calvin Schmidt Golf Course Maintenance $15.00 Returnee Chad Stowell Golf Course Maintenance $16.00 Returnee Ron Steffenhagen Golf Course Maintenance $15.00 Returnee Mitchell Hall Golf Course Maintenance $16.00 Returnee Paul Tolzmann Clubhouse Attendant $14.00 Returnee Scott Prochnow Clubhouse Attendant $14.00 Returnee Marshall Hambro Clubhouse Attendant $14.00 Returnee Approved March 8th Wendy Middendorf Clubhouse Attendant $14.00 Returnee Logan Reynalds Clubhouse Attendant $12.00 Returnee Lloyd Engler Golf Course Maintenance $12.00 Returnee Requesting Approval Zachary Conway Parks/GC Maintenance $14.50 New hire Vicki Hines Brush Site Attendant $12.00 New hire 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Item No.: 11 Date: March 29, 2021 Item Description: Appointment of 2021 Seasonal Employees Presenter: Adam Edwards City Engineer/Director of Public Works Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: RJO Approved By:RJO 1. Purpose. The purpose of this council action is to recognize Mr. Randy O’Brien’s 32 years of dedicated service to the City. 2. Background. Randy O’Brien reached his 32th anniversary of employment with the City of Orono on July 13th of last year. Randy has decided to retire with his last day being April 3rd, 2021 (4321). 3. Staff Recommendation. Staff recommends council approve the attached resolution recognizing Randy’s many years of service to the City. Randy has been an exemplary employee. His service has been characterized by his dedication and hard work. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution honoring Randy O’Brien’s 32 years of service and wish him well in his retirement. Item No.: 12 Date: March 29, 2021 Item Description: Randy O’Brien Retirement Presenter: Adam T. Edwards, P.E City Engineer/ Dir of Public Works Agenda Section: Consent Agenda A RESOLUTION OF APPRECIATION TO EMPLOYEE RANDY O’BRIEN FOR HIS THIRTY TWO YEARS OF DEDICATED SERVICE RESOLUTION NO. ______ WHEREAS, Randy O’Brien was appointed as a Public Works Maintenance Worker on July 13th, 1988; and WHEREAS, Randy has for 32 years expertly maintained the City’s streets, sanitary sewers, water systems, storm sewers and parks; and WHEREAS, Randy’s service has been characterized by his ingenuity, dedication, “can do” spirit and teamwork; and WHEREAS, Randy has developed and displayed outstanding technical skills in the execution of his duties; and WHEREAS, Randy set the example for his fellow public servants with his positive attitude, calm demeanor and service focus; and WHEREAS, Randy O’Brien’s 32 years of service have been characterized by his dedication to providing the highest quality service to the city and its citizens; and NOW, THEREFORE, BE IT RESOLVED, that the Orono City Council, staff and residents wish to extend their utmost appreciation and gratitude to Randy O’Brien for his service to the community as a Public Works Maintenance Worker. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 29th day of March 2021. ATTEST: ___________________________ _________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: J. Barnhart Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of the council item is to gain council approval to appoint a new Planning Assistant. 2. Background. The previous Planning Assistant resigned in January. Through January and February, the City conducted a search for a qualified candidate, based on the requirements of the position. 3. Position Scope. The position is a full time, hourly position responsible for several functions within the Community Development Department, including key roles in the building permitting, land use and public hearing processes. 4. Recruitment. The selection process for the position involved advertising the position, application screening, supplemental questionnaires, and interviews. The selection committee consisted of the Acting City Administrator, Community Development Director, and City Planners. 5. Recommended Candidate. The recommended candidate is Katie Fitzsimmons. Katie has excellent customer service credentials and experience in communications, and worked in the government sector in Senator Dayton’s office. 6. Recommended Compensation. I recommended that Katie Fitzsimmons be hired to the position of Planning Assistant. Her first day of employment is planned for April 5th, 2021. She will be placed at step 2 of Grade 7 ($27.64/hr, $57,498.80 annually) in the City’s compensation plan. She will be enrolled in the Coordinated Plan of the Public Employees Retirement Plan (PERA). COUNCIL ACTION REQUESTED Motion to hire Katie Fitzsimmons as Planning Assistant. Item No.: 13 Date: March 29, 2021 Item Description: Planning Assistant Appointment Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Consent Agenda AGENDA ITEM Prepared By: JBB Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of this action item is to make appointments to the Planning Commission. 2. Background. The Planning Commission is made up of seven regular members who serve three year terms. Section 74-2 prescribes membership, with the intent to diversify perspectives between the lake and non-lake, and the urban (zoning less than 2 acres) and rural (zoning more than 2 acres) residents. The terms are intended to be staggered. 3. Current Commissioners. The current roster of the commissioners follow: Commissioner Term Expires Urban, Rural, Lake, Non Lake Scott Kirchner 3/31/2023 Rural Christopher Bollis 3/31/2022 Rural Bob Erickson 3/31/2021 Lake, Rural Mark McCutcheon 3/31/2022 Rural Dennis Libby 3/31/2021 Rural Mathew Gettman 3/31/2022 Lake, Urban Jon Ressler 3/31/2021 Lake, Urban 4. Appointments. As the terms for Mr. Erickson, Libby, and Ressler were nearing completion, they were each asked if they wanted to be reappointed. All said yes. 5. Chair/ Vice Chair Appointments. The Planning Commission recommends the Scott Kirchner be named Chair, and Ressler Vice Chair until March 31, 2023. 6. Recommendation. Staff recommends that the City Council reappoint the three Commissioners to the second of three, three year terms, to March 31, 2024. COUNCIL ACTION REQUESTED Motion to adopt the resolution of appointments to the Planning Commission. Exhibit A. Draft Resolution to Appoint Planning Commissioners Item No.: 14 Date: March 29, 2021 Item Description: Appointment of Planning Commissioners, confirmation of Planning Commission Chair, Vice Chair Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION DESIGNATING APPOINTMENTS TO THE ORONO PLANNING COMMISION BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments for the Orono Planning Commission are as follows: APPOINTMENT/DESIGNATION Term End Name Planning Commissioner, Chairman March 31, 2023 Scott Kirchner Planning Commissioner March 31, 2022 Mark McCutcheon Planning Commissioner March 31, 2024 Bob Erickson Planning Commissioner March 31, 2022 Matthew Gettman Planning Commissioner March 31, 2024 Dennis Libby Planning Commissioner March 31, 2022 Christopher Bollis Planning Commissioner, Vice Chair March 31, 2024 Jon Ressler Alternate Planning Commissioner March 31, 2023 Dave Peterson Alternate Planning Commissioner March 31, 2022 JB Seals Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held March 29, 2021. ATTEST: ______________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: J. Barnhart Reviewed By: RJO Approved By: RJO 1. Purpose: To consider changes to the City Code related to State Law references, Building Code appeals, and plumbing permitting. 2. Background: Building Official Scott Qualle has recommended a number of minor changes to our code relative to the building code review and administration process. These changes are generally housekeeping in nature. Of note, the change strikes references to an internal board for the review of appeals to the building code. That function, through our contract with MnSpect states that the city will use the State Board of Appeals. The plumbing permit language refers to the review of commercial plumbing permits. Currently, plumbing permits for commercial projects are reviewed by the State. The intent with the change is to have MnSpect complete that review, with proper accreditation. 3. Staff Recommendation: Staff recommends approval of the changes as proposed. COUNCIL ACTION REQUESTED Motion to approve the ordinance as drafted. Exhibits A. Draft Ordinance Item No.: 15 Date: March 29, 2021 Item Description: Amendments related to Building Code Administration Presenter: Jeremy Barnhart Agenda Section: Consent Agenda Created: 2021-02-27 04:26:59 [EST] (Supp. No. 19, Update 1) Page 1 of 3 ORDINANCE NO. ___, THIRD SERIES 1 2 CITY OF ORONO 3 HENNEPIN COUNTY, MINNESOTA 4 5 AN ORDINANCE AMENDING THE CODE OF ORDINANCES 6 PERTAINING TO THE BUILDING CODE, APPEALS, PLUMBING PLAN REVIEW 7 AND STATE STATUTE REFERENCES 8 9 10 THE CITY COUNCIL OF ORONO ORDAINS: 11 12 SECTION 1. Sec. 86-01 shall be amended by adding text to read as follows: 13 Sec. 86-1. Permits and special requirements for moving buildings. 14 (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings 15 ascribed to them in this subsection, except where the context clearly indicates a different meaning: 16 Street means all streets and highways in the city which are not state trunk highways, county state-aid 17 highways, or county roads. 18 (b) Moving permit required and application. 19 (1) It is unlawful for any person to move a building on any street without a moving permit from the city. 20 (2) The application for a moving permit shall state the approximate size and weight of the structure or 21 building proposed to be moved, together with the places from and to which it is proposed to move the 22 structure or building, and proposed route to be followed, proposed dates and times of moving and 23 parking, and the name and address of the proposed mover. Such application shall also state any 24 municipal utility, street and public property repairs or alterations that will be required by reason of 25 such movement. 26 (c) Permit and fee. The moving permit shall state the date or dates of moving, hours, routing, movement and 27 parking. Permits shall be issued only for moving buildings by building movers licensed by the state. Fees to be 28 charged shall be separate for each of the following: 29 (1) A moving permit fee to cover use of streets and route approval; and 30 (2) A fee equal to the anticipated amount required to compensate the city for any municipal utility and 31 public property (other than streets) repairs or alterations occasioned by such movement, which shall 32 be paid in advance. 33 (d) Building permit and code compliance. Before any building is moved from one location to another within the 34 city, or from a point of origin without the city to a destination within the city, regardless of the route of 35 movement, it shall be inspected and a building permit shall have been issued for at least the work necessary 36 to bring it into full compliance with the state building code, including site, utility, and foundation work. 37 (e) Proof of tax payment. It is unlawful to move any building (including a manufactured home) if the point of 38 origin or destination (or both) is within the city, and regardless of the route of movement, without having 39 paid in full all real and personal property taxes and special assessments due on the building, and filing 40 written proof of such payment with the city. 41 42 Council Exhibit A Created: 2021-02-27 04:26:59 [EST] (Supp. No. 19, Update 1) Page 2 of 3 SECTION 2. Sections. 86-38 through 86-43 shall be amended by adding and deleting text to 43 read as follows: 44 Sec. 86-38. Codes adopted by reference. 45 The Minnesota State Building Code, as adopted by the commissioner of administration pursuant to Minn. 46 Stat. §§ 16B.59 to 16B.75326B.101-.16, including all of the amendments, rules and regulations established, 47 adopted and published from time to time by the Minnesota Commissioner of Administration, through the Building 48 Codes and Standards Division is hereby adopted by reference with the exception of the optional chapters, unless 49 specifically adopted in this ordinance. The Minnesota State Building Code is hereby incorporated in this section as 50 if fully set out herein. 51 Sec. 86-39. Application, administration and enforcement. 52 (a) The application, administration, and enforcement of the code shall be in accordance with Minnesota State 53 Building Code. The Code shall be enforced within the extraterritorial limits permitted by Minn. Stat. § 16B.62, 54 subd. 1 when so established by this section. 55 (b) The code enforcement agency of this municipality is called the Building and ZoningCommunity Development 56 Department. 57 (c) This code shall be enforced by the Minnesota Certified Building Official designated by this Municipality to 58 administer the Code (Minn. Stat. § 16B.65326B.133, subd. 1). 59 (d) Prior to installation of a system of plumbing other than for a single-family dwelling with independent 60 plumbing service, complete plumbing plans and specifications, together with any additional information that 61 the Building Official may require, shall be submitted and approved by the Building Official, subject to 62 applicable state law. No construction shall proceed except in accordance with the approved plans. Any 63 alteration or extension of any existing plumbing system shall be subject to these same requirements. 64 65 Sec. 86-40. Permits and fees. 66 (a) The issuance of permits and the collection of fees shall be as authorized in Minn. Stat. § 16B.62, subd. 1Rule 67 1300. 68 (b) Permit fees shall be assessed for work governed by this Code in accordance with the fee schedule adopted by 69 the municipality in Ordinance No. 22, 3rd series. In addition, a surcharge fee shall be collected on all permits 70 issued for work governed by this Code in accordance with Minn. Stat. § 16B.70326B.148. 71 Sec. 86-41. Building code board of appeals. 72 A building code board of appeals may be established by the council as and when necessary to hear and make 73 findings as to any issue arising under the state building code. The number of members of the board shall be the 74 same as required by law, or, if there is no such requirement, then the number established by the council. The 75 members shall be qualified by experience and training to pass upon matters in building construction. The building 76 official shall be an ex officio member. The board shall investigate and, after hearing, issue its findings in writing to 77 the building official with a duplicate copy to the appellant. It may recommend to the council such new legislation 78 as is consistent with such findings. Voting members of the board may be paid a nominal per diem for services 79 rendered in an amount fixed by the council at the time the board is established. Administrative costs and the per 80 diem expense of the board shall be paid by the appellant unless such payment is waived by law. 81 (Code 1984, § 2.53)Purposefully Left Blank 82 Formatted: Section 3 Sec. 86-42. Violations and penalties. 83 A violation of the Code is a misdemeanor (Minn. Stat. § 16B.69326B.082). 84 Sec. 86-43. Building code optional chapters. 85 (a) The Minnesota State Building Code, established pursuant to Minn. Stat. §§ 16B.59 to 16B.75326B.101-.16 86 allows the municipality to adopt by reference and enforce certain optional chapters of the most current 87 edition of the Minnesota State Building Code. 88 (b) The following optional provisions identified in the most current edition of the State Building Code in Minnesota 89 Rules, Chapter 1306, Special Fire Protection Systems are hereby adopted and incorporated as part of the 90 Building Code for this municipality. 91 (1) 1306.0020, Subpart 2. 92 (2) 1306.0030, E2. 93 SECTION 3. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage 94 and publication. 95 ADOPTED this _____ day of _____, 2021 on a vote of __ ayes and __ nays by the City 96 Council of Orono, Minnesota. 97 98 ATTEST: 99 100 101 102 ______________________________ _____________________________ 103 Anna Carlson, City Clerk Dennis Walsh, Mayor 104 105 Ordinance published in The Laker Pioneer newspaper the week of ________, 2021. 106 AGENDA ITEM Prepared By: Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of this item is to gain council authorization to solicit proposals for the design of a new public works facility. 2. Background. In 2020 the City Council expressed an interest in procuring land and constructing a new public works facility. In October for 2020 Wold Architects and Engineering with collaboration from Bolton and Menk, Inc (BMI) conducted a feasibility study based on using 365 Old Crystal Bay (OCB) Road and constructing a 34,600 ft2 facility. The feasibility study estimated a total cost of $9.8M plus land acquisition costs. The City acquired the parcel at 365 OCB January of this year. At the March 8th, 2021 Council meeting BMI was selected to complete utility design for the sewer and water extensions for the site and the comprehensive plan amendment to extend the MUSA to the site. 3. Project Scope. The overall scope of the work will be to construct a new public works facility at 365 OCB. Building site is estimated at 38,900 sf with an additional 42,600 sf of site improvements. 4. A/E Design and construction Services Scope of work. The scope of services shall include and be broken out in the following phases - conceptual planning and cost estimating, preliminary site/building layouts, final design, preparation of construction documents, (plans, specifications, bidding and contract documents, etc.), bidding administration, and construction administration. 5. Estimated Project Costs. The overall cost of the project is estimated below. The low end estimate is based on an assumed $100/ sf and the high end estimate on a $200 / sf. Activity Estimated Cost Comment Parcel Purchase $ 340,000 Complete Utility Design $ 28,736 NTE previously approved Utility Connection Cost $ 250,000 Estimate from feasibility Site Development Cost $ 750,000 Estimate from feasibility Building/ Facility Construction $ 3,890,000 to $ 7,780,000 Misc Project Costs (Fees, Testing, FF&E, Contingencies) $ 1,137,500 to $ 2,087,500 Assumes 25% of construction cost Total Project Cost $ 6,418,736 to $ 11,281,236 6. Funding. Funding for the project would come from municipal bonds. COUNCIL ACTION REQUESTED Motion to authorize staff to solicit proposals from architecture and engineering firms for the design and construction services related construction of a new public works facility. Exhibits A. RFP for Architectural and Engineering Services for a New Public Works Facility. Item No.: 16 Date: March 29, 2021 Item Description: Public Works Facility Request for Architecture and Engineering (A/E) Proposals Presenter: Adam T. Edwards, P.E City Engineer/ Dir of Public Works Agenda Section: City Engineer / Public Works 1 CITY OF ORONO, MINNESOTA REQUEST FOR PROPOSAL FOR ARCHITECTURAL / ENGINEERING SERVICES FOR A PUBLIC WORKS FACILITY 1. REQUEST FOR PROPOSALS FOR ARCHITECTURAL / ENGINEERING SERVICES The City of Orono is requesting proposals from architects that possess qualifications to provide full A/E design and construction services for a proposed new Orono Public Works Facility. 2. PROJECT DESCRIPTION A. The proposed project includes construction of a Public Works Facility on approximately 6.75 acres owned by the City of Orono at 365 Old Crystal Bay Road. The project will include a public works facility with vehicle storage, vehicle maintenance and office space, with parking lots, bulk material covered Storage building, a Cold Storage Shed, commodity Bins, access roads, site work and utilities. The expected budget for this project is $ 6,000,000-$ 11,000,000. The following is a summary of the basic building parameters. Space Estimated Area Main Building/Facility Vehicle Storage (including maintenance and wash bays, and cold storage) 31,700 sf Support Shops and Storage 4,400 sf Office and Administrative 2,800 sf Total Building Area 38,900 sf Site Bulk Material covered Storage (salt shed) 3,000 sf Parking (employee and visitor) 9,600 sf Maintenance Yard with Commodity Bins & Fuel Point ~30,000 sf Total Site Space 42,600 sf 3. GENERAL INSTRUCTIONS A. All proposals should be sent and all questions and correspondence should be directed to the City of Orono, Adam Edwards, City Engineer (952-249-4661) at 2750 Kelley Parkway, Orono, MN 55356. B. All proposals must be received at the City offices no later than 4:30 p.m., Friday, April 23rd, 2021. The copies shall be sealed and clearly identified with "Architectural and Engineering Services for a Public Works Facility RFP” by the submittal deadline. 2 C. Proposals must be signed by an authorized representative of the company. D. Proposals should be limited to a maximum of 30 pages, including all supporting documentation. E. In order to ensure a fair review and selection process, firms submitting proposals are specifically requested not to make other contacts with other City staff or Councilmembers regarding their proposals. F. The city staff plan to review and analyze all proposals as well as schedule interviews in April 2021. The City plans to make a final selection by May 24th, 2021. 4. SCOPE OF WORK. The City of Orono is searching for a firm that will complete A/E design and construction related services through completion of the project construction. The scope of services shall include and be broken out in the following phases - conceptual planning and cost estimating, preliminary site/building layouts, final design, preparation of construction documents, (plans, specifications, bidding and contract documents, etc.), bidding administration, and construction administration for the following: • Architectural • Structural Engineering • Mechanical Engineering (Plumbing/fire protection/HVAC) • Electrical Engineering (Including low-voltage rough in) • Furnishings, Fixtures & Equipment (FF&E) design and specifications • Landscape Architecture • Civil site engineering will be provided, as required, by the City Engineer’s Office and the City’s Consulting Engineering firm Bolton and Menk, Inc. 5. SCHEDULE. The following schedule is intended to be a guideline. Each step will be dependent on successful completion of the previous step and the city’s desire to continue with the project. Selection of A&E Firm. May 2021 Conceptual/feasibility plan and cost estimates July 2021 Preliminary layout and design September 2021 Complete Final Design December 2021 Award Construction Contracts March 2022 Site Preparation Spring 2022 Building construction Summer-Fall 2022 6. REQUIRED CONTENTS FOR PROPOSALS: A. Title Page. Show the proposal subject, the name of the proposer’s firm, address, telephone number, e-mail address, name of the contact person, and the date. B. Table of Contents. Include a clear identification of the material by section and page number. C. Proposing Firm Overview. Describe your firm’s background and history, including the number of years in business. Include information about the firm’s experience performing similar municipal facilities work. D. Identification and Qualification of Assigned Personnel. 1. Describe your firm’s capacity for providing architecture, engineering and construction management services as indicated in this RFQ. The ideal firm should have extensive experience in municipal architectural engineering design and construction management. 2. Identify key staff, consultants and positions for each of the phases proposed for this work. 3 Include brief résumé information focusing on project experience that enhances qualifications for this work. E. References / examples of a minimum of three (3) projects, specific to similar municipal building projects, outlining scope of services, project description, and cost. F. Approach and Work Plan. Proposed approach to the project development and design, outlining schedule, meetings, critical tasks, and other information that demonstrates how the firm intends to manage the overall project design and construction administration. G. Fee Quotation. Provide the proposed A/E fees for the project. Fees will be in a not to exceed format broken down by project phase. Clearly identify the basic services included in your fee; any additional services and additional costs not included in your basic fee; and any reimbursable expenses with the applicable reimbursable rates. Provide a best estimate of what the reimbursable expenses costs would be. Include a schedule of hourly rates that would be used to for work requested in addition to the base not to exceed fees. 7. PROPOSAL EVALUATION: A. The City intends to retain the services of the firm evaluated to be best qualified to perform the work for the City within the required time frame, experience with similar contracts and clients, extent to which previous clients have found the firm’s services acceptable, cost of services, ability to deliver work within budget, and other factors considered. The firm will be selected upon the basis of the information provided as requested in this proposal. B. The City will undertake a preliminary review of all proposals submitted and determine, which, if any, firms it will select for interviews. Follow-up with any or all firms submitting proposals may occur to gather additional information upon which to make a decision. Any other pertinent data generated by the City will be considered. C. The City Council shall make the final selection of the firm. The final contract award will be conditioned upon the successful proposer’s complying with all terms and conditions, mutual agreement about the final work plan, and completion of a contract agreeable to all parties. The City reserves the right to negotiate and further refine the scope of the work which may affect the final contract amount. D. The City reserves the right to reject any and all proposals, in whole or in part, to waive any and all informalities, to disregard all non-conforming, non-responsive or conditional proposals, to request additional information from a proposer, or to expand the period for submitting proposals. 8. TERMS AND CONDITIONS: A. The City reserves the right to reject any or all proposals or to negotiate a contract that is in the best interest of the City at the absolute and sole discretion of the City Council. B. The contract for services will require that the firm selected maintain general liability, automobile, worker’s compensation, and errors and omissions insurance. The contract will also contain provisions requiring the selected firm to indemnify the City and firm serves at the will of the City Council and the City Council has the right to terminate the agreement, at its sole discretion, upon the provision of notice. AGENDA ITEM Prepared By: Reviewed By: RJO Approved By: RJO 1. Purpose. The purpose of this council action is to gain council approval to act as the Local Unit of Government (LGU) for grant applications for Hennepin County Sports Equipment Grants. 2. Background. Each spring and fall the Hennepin Youth Sports Program awards equipment grants to municipalities, school districts and youth sports clubs to create, expand or improve athletic opportunities for youth participation in Hennepin County. The grants are evaluated on: partnerships between youth sports organizations and local government units; number of youths served; and the ratio of matching funds to the amount requested. Examples of potential projects for this type of grant include: field maintenance; pitching machines; goals; backboards; sleds and dummies; playground equipment. In recent years the City of Orono has partnered with and acted as the LGU for equipment grants with the Orono Baseball Association (OBA). 3. Spring 2021 Grants. This spring the City has the opportunity to partner on three grant requests. Two of the grants are for goals at the new Bederwood Sports field with the Orono Westonka Soccer Club and the Orono Lacrosse Club. The third is for the city to act as the LGU for a number of baseball pieces of equipment with OBA. All three Clubs have access to Bederwood and Hackberry Park sports and baseball fields 4. Cost. For two of the grants the City would provide matching funds and for the third the city would simply act as the LGU. As the LGU the City would act as the fiscal agent for the grant. As the fiscal agent for the grant, the city will be responsible to disburse the funds, and ensure the funds are used for the equipment listed on the grant. City Match will be for 50% of the Soccer Goals, Lax Goals and Marker. Grant Description Grant Amount City Funding Sports Club Funding Total Soccer & Lacrosse 4ea Soccer Goals, 4ea Lacrosse Goals, Field Marker, Corner Flags & Storage Box $ 2,816.17 $ 2,740.52 $ 585.74 $6,142.43 Baseball Pitching machine, Tees, Pitching equipment $ 8,435.16 $ 0 $ 3,000.00 $11,435.16 TOTAL $11,251.33 $2,740.52 $3,585.74 $17,577.59 5. Funding. Funding for the city cost share funding would come from the Parks Operating Budget. The Parks Initiatives line has $10,000 budgeted in 2021. 6. Staff Recommendation. Staff recommends council approve the grant applications and agree to serve as the LGU for the same. COUNCIL ACTION REQUESTED Motion to approve the submission of the attached grant applications and to agree to serve as the Local Government Unit (LGU) for the same. Exhibits A. Resolution of Support B. Soccer & Lacrosse Grant Application C. Baseball Grant Application Item No.: 17 Date: March 29, 2021 Item Description: Hennepin County Youth Sports Grant Requests Presenter: Adam T. Edwards, P.E City Engineer/ Dir of Public Works Agenda Section: City Engineer / Public Works Prepared By: Reviewed By: RJO Approved By: RJO CITY OF ORONO HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. ____ A RESOLUTION OF SUPPORT ORONO BASEBALL ASSOCIATION, ORONO WESTONKA SOCCER CLUB AND THE ORONO YOUTH LACROSSE ASSOCIATION HENNEPIN COUNTY YOUTH SPORTS GRANT REQUESTS WHEREAS, the Orono Baseball Association, the Orono Westonka Soccer Club, the Orono Youth Lacrosse Association and the City of Orono desire to provide high quality and safe youth athletics facilities; WHEREAS, the City wished to support the Orono Baseball Association’s application for Hennepin County Youth Sports Program Grant and agrees to partner with Orono baseball Association; WHEREAS, the City wishes to partner with the Orono Westonka Soccer Club and the Orono Youth Lacrosse Association to improve youth facilities at the Bederwood and Hackberry sports fields; NOW, THEREFORE, BE IT RESOLVED that the City partners with the Orono Baseball Association, the Orono Westonka Soccer Club, and the Orono Youth Lacrosse Club for the purposed of the Hennepin County Grant Application for the procurement of youth sports equipment; FURTHER BE IT RESOLVED that the City of Orono agrees to act as the fiscal agent for the purposes of administering the grants Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held March 29, 2021. ATTEST: ________________________________ __________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Local Government Unit (LGU) Information LGU Legal Name Mailing Address City, State, Zip Code Application Contact and Title Contact Telephone Number Contact Email Address HC District # of location(s) # of youth using equipment EXECUTION IN WITNESS THEREOF, The LGU has caused this application to be executed on: Date (print name here)Title (must have signature authority for the amount of the matching funds) (signature here) The LGU above has reviewed this application and believes it is consistent with its athletic or recreational program goals. The LGU is prepared to be the fiscal agent for the award, to disburse the funds, and ensure the funds are used for the equipment listed here. Hennepin Youth Sports Program Equipment Application Spring 2021 Name & address of location(s) where equipment will be used City of Orono 2750 Kelley Parkway Orono, MN 55356 Adam Edwards, Dir. Public Works / City Engineer 952-249-4600 aedwards@ci.orono.mn.us Bederwood Park55 Stubbs Bay Rd 6 550 Adam T. Edwards City Engineer / Dir. Public Works Non-profit Organization Partner Information A partner is not required for an award, but it is a selection criteria Organization Legal Name Application Contact and Title Contact Telephone Number Contact Email Address The organization has agreed to submit this application on: Date (print name here)Title Total Project Cost - attach bid or pricing info Amount -$ Matching Funds Matching funds are not required for an award, but it is a selection criteria Amount -$ -$ Amount requested is total cost minus total match and must be $10,000 or less Item Description Request Total Match Source Attach bid or pricing information. Total Cost Must include items to be purchased with matching funds. (signature here) Orono Westonka Soccer Club Soccer Goals (1 Pair) Lacrosse Goals (1 Pair) Shipping For Goals Field Marker Soccer Corner Flags (2 Sets of 4) Equipment Storage Box $ 2,971.50 $ 956.55 $ 510.00 $ 879.47 $ 533.00 $ 292.00 6,142.52 City Of Orono Orono Westonka Soccer Club $ 585.74 $ 2,485.52 3,071.26 3,071.26 Victoria Seals, OWSC Vice President president@oronowestonkasoccer.org (651) 246-9878 Vice PresidentVictoria Seals Local Government Unit (LGU) Information LGU Legal Name Mailing Address City, State, Zip Code Application Contact and Title Contact Telephone Number Contact Email Address HC District # of location(s) # of youth using equipment EXECUTION IN WITNESS THEREOF, The LGU has caused this application to be executed on: Date (print name here)Title (must have signature authority for the amount of the matching funds) (signature here) The LGU above has reviewed this application and believes it is consistent with its athletic or recreational program goals. The LGU is prepared to be the fiscal agent for the award, to disburse the funds, and ensure the funds are used for the equipment listed here. Hennepin Youth Sports Program Equipment Application Spring 2021 Name & address of location(s) where equipment will be used City Of Orono P.O. Box 66 (Attn: Public Works) Crystal Bay, MN 55323 Adam Edwards - Director of Public Works / City Engineer 952-249-4600 aedwards@ci.orono.mn.us Lee Carlson Fields1024 Old Crystal Bay RdLong Lake, MN 55356 District 6 450 Non-profit Organization Partner Information A partner is not required for an award, but it is a selection criteria Organization Legal Name Application Contact and Title Contact Telephone Number Contact Email Address The organization has agreed to submit this application on: Date (print name here)Title Total Project Cost - attach bid or pricing info Amount -$ Matching Funds Matching funds are not required for an award, but it is a selection criteria Amount -$ -$ Amount requested is total cost minus total match and must be $10,000 or less Item Description Request Total Match Source Attach bid or pricing information. Total Cost Must include items to be purchased with matching funds. (signature here) Orono Baseball Association Shawn Holzschuh - Facilities Board Member 651-334-3325 shawn.holzschuh@gmail.com Shawn Holzschuh 3-18-2021 Board Member - Facilities 9 Hole Pitchers Pocket - Navy 5 @ $299.95 $1499.75 6" ProMounds Major League Pitching Mound (clay turf) 2@$1235 $2470.00 Tanner Tee's 20 @ $80 $1600.00 L-Screen 2@$499.95 $999.90 Discounts ($328.49) Shipping $295.00 M3X Baseball Pitching Machine 2@$2,449.95 $4,899.00 11,435.16 Orono Baseball Association $3000.00 3000.00 8435.16