Loading...
HomeMy WebLinkAbout09-28-2020 Council PacketAgenda Council Meeting Monday, September 28, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of September 14, 2020 2. Council Work Session Minutes of September 14, 2020 3. Claims/Bills 4. Set Special Council Meeting to Canvass Election Results for November 13, 2020 5. Public Works Maintenance Worker Retirement and Recruitment 6. Security and Access Control for City Facilities 7. Approval of Data Privacy Program 8. Approval to Accept Donation Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works Director/City Engineer Report 9. Winter Maintenance of Three Rivers Park District Regional Trails Finance Director Report 10. Adopt 2021 Preliminary Tax Levy 11. Adopt 2021 Preliminary General Fund Budget Mayor/Council Report City Administrator Report City Attorney Report Closed Session The meeting will be closed as permitted by section 13D.03 to discuss the City’s labor negotiation strategy related to the City’s negotiations with Local No. 12 Union Adjournment Agenda Council Meeting Monday, September 28, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us Upcoming Events 2020 09-21-20 Planning Commission Meeting, Monday, 6:00 p.m. (Dennis Walsh) 09-28-20 Council Work Session, Monday, 5:00 p.m. 09-28-20 City Council Meeting, Monday, 6:00 p.m. 10-12-20 Council Work Session, Monday, 5:00 p.m. 10-12-20 City Council Meeting, Monday, 6:00 p.m. 10-19-20 Planning Commission Meeting, Monday, 6:00 p.m. (Richard Crosby) 10-26-20 Council Work Session, Monday, 5:00 p.m. 10-26-20 City Council Meeting, Monday, 6:00 p.m. 11-02-20 Park Commission Meeting, Monday, 6:00 p.m. 11-03-20 Election Day, Presidential Election 11-09-20 Council Work Session, Monday, 5:00 p.m. 11-09-20 City Council Meeting, Monday, 6:00 p.m. 11-11-20 Official Holiday, City Offices Closed 11-16-20 Planning Commission Meeting, Monday, 6:00 p.m. (Aaron Printup) 11-23-20 Council Work Session, Monday, 5:00 p.m. 11-23-20 City Council Meeting, Monday, 6:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 26 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, Aaron Printup and Victoria Seals. Representing Staff were City Attorney Soren Mattick, Community Development Director Jeremy Barnhart, Public Works Director/City Engineer Adam Edwards and City Administrator Dustin Rief. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF AUGUST 24, 2020 2. COUNCIL WORK SESSION MINUTES OF AUGUST 24, 2020 3. CLAIMS/BILLS 4. MONTHLY UTILITY RATES 5. APPROVE RENTAL LICENSE 6. ANNUAL SPORTSMEN’S GUN CLUB – LIMITED USE PERMIT This item was removed from the Consent Agenda. 7. APPROVAL TO ACCEPT DONATION OF FACE MASKS FOR ELECTION JUDGES FROM SUE CARLSON 8. APPROVAL TO ACCEPT DONATIONS FOR BIG ISLAND PARK 9. CARTEGRAPH CONTRACT RENEWAL 10. TREE INVENTORY GRANT 11. LA20-000049 – MICHAEL SHARRATT, SHARRATT DESIGN O/B/O KEVIN & JESSICA FINNEGAN, 3435 CRYSTAL BAY ROAD, VARIANCES - RESOLUTION Crosby asked to remove Item No. 6 from the Consent Agenda. Crosby moved, Printup seconded, to approve the Consent Agenda as revised, with Item No. 6 being removed. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS None MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 26 PRESENTATION 12. PROCLAMATION FOR CONSTITUTION WEEK Crosby read a proclamation from Mayor Walsh: WHEREAS, It is the privilege and duty of the American people to commemorate the two hundred and thirty-third anniversary of the drafting of the Constitution of the United States of America with appropriate ceremonies and activities; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week, NOW, THEREFORE I, Dennis Walsh by virtue of the authority vested in me as Mayor of the City of Orono in the State of Minnesota do hereby proclaim the week of September 17 thru 23, 2020 as CONSTITUTION WEEK And urge all citizens to study the Constitution and reflect on the privilege of being an American with all the rights and responsibilities which that privilege involves. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Orono, Minnesota to be affixed this 14th day of September of the year two thousand twenty. Printup moved, Crosby seconded, to accept the proclamation. VOTE: Ayes 5, Nays 0. 13. PROCLAMATION RECOGNIZING NATIONAL PREGNANCY AND INFANT LOSS REMEMBRANCE DAY Seals read a proclamation from Mayor Walsh: Whereas, Infants Remembered In Silence, Inc. (IRIS) and many other nonprofit organizations work with thousands of parents all over Minnesota and across the United States who have experienced the death of a child during pregnancy through early childhood; and Whereas, Many of these parents live in, deliver in, have a child die in, or a bury a child in our community; and Whereas, Infants Remembered In Silence (IRIS) a 501(c) (3) nonprofit organization was founded 1987, 33 years ago, to offer support for parents whose child/children died from miscarriage, ectopic pregnancy, molar pregnancy, stillbirth, neo-natal death, birth defects, sudden unexplained death of a child (SUDC), sudden infant death syndrome (SIDS), illness, accidents, and all other types of infants and early childhood death; and Whereas, bereaved parents around the world remember their children annually on October 15 with candle lighting at 7 pm. Some will remember their child/children in their homes while others will remember them in small gatherings around the state, across the nation and around the world; and this would unify these parents in tribute to their children; and Whereas, in honor of the thousands of children that die each year in Minnesota, Infants Remembered In Silence, Inc. (IRIS) respectfully requests that October 15th, 2020 be recognized as Pregnancy and Infant Loss Remembrance Day. NOW, THEREFORE I, Dennis Walsh by virtue of the authority vested in me as Mayor of the City of Orono in the State of Minnesota do hereby proclaim October 15, 2020 be recognized as Pregnancy and Infant Loss Remembrance Day. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Orono, Minnesota to be affixed this 14th day of September of the year two thousand twenty. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 26 Crosby said he thinks it is a beautiful proclamation and he has friends who lost a baby on 9/11/2001 and were devastated. It is something they never forget and he is sure they pray every day. Crosby said he commends Mayor Walsh for bringing this up – it is awesome. Crosby moved, Johnson seconded, to accept the proclamation. VOTE: Ayes 5, Nays 0. Seals noted there is a resident in Orono who is world-renowned on this topic, named Sherokee Ilse who lived here for a very long time and recently moved away. She was an expert and actually spoke and counseled around the world regarding this topic. Walsh noted this brings the Council to No. 6, the Annual Sportsmen Gun Club Limited Use Permit, which was taken off the Consent Agenda. Printup noted he is okay with it and just has a question regarding the permit. He said it is an annual permit and asked if they could potentially make it a five-year permit. Rief replied it is written in the code as an annual permit but they can modify the code to adjust for that. Crosby said he’d be comfortable with that. Johnson said one of the functions is the police department needs to do a background check to approve it, so perhaps that is the trigger that holds it up. Rief said he will bring it up to Orono Police Chief Correy Farniok. Seals said one year seems a little short. Walsh noted it has been around forever and they’re seeing it annually. Rief stated the reason it is late is because of the person who submitted the application is new, so they are going through the process for the first time. Walsh said the Council can pass it for the year so it’s done and then bring it back, change the code if allowable, and amend it. He’d like to get it renewed in the meantime so the Club isn’t held up. Printup moved, Johnson seconded, to approve the Annual Sportsmen Gun Club Limited Use Permit. VOTE: Ayes 5, Nays 0. PLANNING DEPARTMENT REPORT 14. LA20-000030 and LA20-000050 – ERIC LUTH O/B/O GORDON JAMES CONSTRUCTION, 135 ORONO ORCHARD ROAD, PRELIMINARY PLAT AND COMPREHENSIVE PLAN AMENDMENT - RESOLUTION John Quinlivan O/B/O Gordon James Construction, Applicant, was present. Staff presented a summary packet of information. Barnhart noted the question to expand the Municipal Urban Service Area (MUSA) came forward around 2015 or 2016, and the potential developer at that time MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 26 proposed a 15-lot subdivision which was quite a bit more dense than proposed today. As part of that proposal the developer needed to provide municipal services. He noted this project is also proposing an expansion of the MUSA but does not propose any change to the land use or change to the density. It is consistent with existing code and is consistent with what the Comprehensive Plan says with the exception of the MUSA boundary. Walsh asked if he could clear up some of the issues from the past. When the developer came and proposed 15 units, it increased the density and because the density was so high, they couldn’t do septic systems at that time because the yard wasn’t big enough. The reason for the denial was the density issue, so it was a moot point for the septic versus being on the MUSA. Over time, they are also looking at the ecological issues of being close to wetlands or being downhill to lakes and having the opportunity to do it correctly the first time so there aren’t any potential problems in the future, and noted the Council has tried to lean that way. He thinks in the sketch plan the Council decided it would be a good situation to look at. Barnhart said the Comprehensive Plan contemplates expansion of the MUSA for all properties, not necessarily high density properties, and there are certain priorities. One of the priorities is proximity to the lake or tributaries and he pointed out on the onscreen map that the left side is basically a tributary to Lake Minnetonka and does meet criteria for expansion of the MUSA. In reviewing the Comp Plan in this proposal, Staff recommends approval of the MUSA expansion. The Met Council establishes a minimum density the City must have in their served areas of 3 units an acre throughout the community. The City is currently at 4.68 units per acre, based on the 2020/2040 Comp Plan; if approved, this proposal would drop that to 4.43 units per acre, noting it is a relatively modest drop. He said that is the point behind the Council putting together the Comp Plan in 2018 that identified the potential for a need to expand the MUSA and provide enough cushion to do so without putting density in areas where they don’t want to put density. Walsh asked for future reference, when they get down to the 4.43, how much flexibility does the 1.43 extra give. Barnhart said he doesn’t know that number. Walsh said that’s always a good number for the Council to remember, so if someone like the Willow and 112 property that they want to look more like Stone Bay, would actually bring the density down, and when the Council has those opportunities, they like to bring it down if they can and understand how much room and flexibility they have. Barnhart noted it’s an interesting question, because it is the number of lots, but it’s also the amount of acreage, so on a big parcel like the Dumas Orchard which is approximately 30 acres, if they were to drop the density from what the guidance is of 20 units/acre down to 3-4 units/acre that would probably have some impact. The Willow property is a relatively small 3 acre piece, so it will impact but not drastically. He said he could include some numbers in a packet. Walsh said yes, that would be a reminder of the tools the Council can use as they look at these developments coming in and try to keep the density down. Printup said across the street on the corner, the Preserve, about 20-30 years ago people were screeching in town because they wanted to develop it, and it would’ve been around 10 homes. Because of the passage of time, and because of the thumb of the Met Council and different regulations, now the City is looking at MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 26 40 homes. He said when people are howling at the moon over something, he hopes they remember that the passage of time needs to be worried about as well when dealing with the “hated” Met Council. Barnhart said in terms of the Planning Commission review of the plat and MUSA expansion, they recommended approval of the plat at a vote of 7-0. The Planning Commission recommended approval of the Comp Plan amendment at a vote of 6-1 (Commissioner Gettman did not support the expansion of the MUSA into this property). The public comments received to date dealt with expansion of MUSA now versus in the past and some questions were raised about visual impact into the property. The lots are two- acre rural lots, there is not any screening proposed on the boundary of the lots. From a Planning Staff perspective, they believe that the development is in character with that area. Staff recommends approval of both the MUSA expansion (Comp Plan Amendment) and also the Preliminary Plat subject to the conditions outlined in the resolution. John Quinlivan of Gordon James Inc, 5159 Main Street, Maple Plain, said they are not looking to increase density but to do what is right in a challenging area where there are many steep slopes and sensitive wetlands and they feel this would be a good layout. There were no public comments regarding the item, so Mayor Walsh asked the Council for their feedback. Seals looked back at the notes from 2017 when they talked about MUSA and noted the issue back then was an increase of density which the Council was absolutely not for. She remembered there was discussion around changing the MUSA so they could do the density. If she recalls correctly, they were pleasantly surprised that a developer came back with something that fit within the zoning. She understands that neighbors have been looking at beautiful trees and land without development, but from the proposal of the plan, she doesn’t think there is anything to deny because it fits the mold. She acknowledged that it is tough as people don’t want the view to change, but it must change because that is how it is zoned. She stated the MUSA is tough because if she was in that area and had to get a septic system back in the day, she probably would’ve loved the MUSA as it’s a better deal. She thinks people are probably thinking that same thing, but to Mayor Walsh’s point, they should use the MUSA where it makes sense, such as around the lake, wetlands, etcetera. She said it’s not about building houses left and right after the MUSA expansion; that is not the intent. If she recalls in the past it was a no on MUSA because of the density. Walsh said Seals had a good point that the Council was pleasantly surprised that someone came in with the standards that are there and over time people have started to figure out that this Council is not going to approve higher density. If they want to come in with what is on the table and with the density they are supposed to have, they will have a reasonable chance of getting things done. He said it’s nice to see it come in the way it should and then the Council doesn’t have to fight with them and tell them no and have them come back. He pointed out Mr. Quinlivan brought it to the Council in the right way. Printup moved, Johnson seconded, to approve LA20-000030 and LA20-000050. Johnson said regarding the concerns of the neighbors, he gathered that the neighbors thought when they wanted the MUSA, they were unable to and now someone else comes in and gets it and it’s not fair. He thinks that was perhaps a big part of it, although that wasn’t the case, as before it was a singular lot and MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 26 now it’s part of a development. He said the Council tries to treat everyone fairly and do what makes sense for the City as a whole. Mayor Walsh agreed and added they think about what’s best for the community as a whole, regarding the lake and all of those things. Crosby noted the party who wrote the letter is not at the meeting tonight. Johnson said he thinks it goes without saying that the approval ties the Council’s support for the MUSA expansion into a 5-acre development. If the developer sells the property off, the Council is not setting aside a MUSA expansion for this parcel as a whole in the future, instead it is tied in to this specific density and asked if that is correct. Mayor Walsh replied yes. Barnhart noted the Comp Plan Amendment process has two steps, the first is tonight where Council directs Staff to submit an application to the Met Council, who will approve the application with the condition of the Council approving the final version. He said the Council will approve the final version at the same time that they approve the final plat. Mayor Walsh said even if the property was sold off and a different developer came in and wanted to increase density beyond what is supposed to be on the books, they would still need to come back to the Council. Johnson asked if the MUSA is still reopened then once it changes. Walsh replied yes. Johnson said with that clarification he continues to second the motion. Printup said to further clarify, the zoning is pretty firm. VOTE: Ayes 5, Nays 0. 15. LA19-000048 – TIMOTHY WHITTEN O/B/0 IRWIN JACOBS 2018 REV TRUST, 1700 SHORELINE DRIVE PRLIMINARY PLAT – RESOLUTION Timothy Whitten O/B/O Irwin Jacobs 2018 Rev Trust, Applicant, was present as well as Mark Gronberg of Gronberg and Associates, the Civil Engineer. Staff presented a summary packet of information. Crosby asked if the lots are considered lake lots. Barnhart replied right now the lots are not considered lake lots as platted because they do not have frontage on the lake. The intention is that Lot 3 will combine with Lot A with a corresponding out-lot on the South side of Shoreline, those lots would then be lake lots. Walsh noted the developer can’t do that until they are platted. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 26 Johnson said the shoreline is not an easement over the property at this point and asked if there is a way to tie the conditions of those out-lots, or how they could tie that in versus using those as out-lots. Lake Minnetonka Conservation District (LMCD) has jurisdiction over the water and they don’t tie those in, they could potentially petition to the LMCD to get a multiple dock license for those other properties. He noted the rigid ordinance that states if there isn’t a primary structure on a lot there cannot be an accessory structure (the dock) and that is why they have to combine them. What Johnson would not want to see happen is that the Council approves it, the developer uses those as out-lots, they attempt to get multiple dock license from the LMCD and put multiple docks over there versus the three. He said the three land owners could put a singular dock together. Walsh said he doesn’t think they could because there isn’t a structure on those lots and if they don’t combine them they have no structure. Barnhart anticipated that as a concern and noted in the resolution they put in that lots would be combined after platting and before any building permit would be issued on lots 1, 2, and 3. Johnson said that is a good job because the LMCD doesn’t have a concern about a structure being on the property as that is a municipal concern. The LMCD just deals with the docks. He said he’d wait to hear more about the average lakeshore setback, noting the neighbors brought up an interesting question about average lakeshore setback when they’re developing because all of the properties there are set back very far. Barnhart noted Johnson is jumping way ahead of him. The public comment received to date has to do with the West property line and noted there is not a plan to remove vegetation on Lot 3 and 4, and recognizing the concern they could work with the developer to put that in as a requirement in the final plat documents. Another issue raised from the public had to do with serving the plat with City Water, noting City Water is not near this property and there are no plans to extend water to the property, instead all the lots will be served by wells. There was also a question about burying the electrical and telephone lines, and said final plans haven’t been developed at this stage but it is expected that the electric lines will be buried as it City standard, but overhead lines above Shoreline Drive are not proposed to be buried. It is common to bury the lines within the subdivision. At the Planning Commission level, there was quite a lot of discussion regarding the impacts on the average lakeshore setback. Barnhart said it’s very difficult to describe during a public meeting, as there are so many moving parts, depending on when a house was built, where the other house is, and he tried to document what he was as a reasonable expectation of lakeshore setback. He met with a neighboring property owner who had many questions during the Planning Commission meeting and tried to identify those issues. Walsh noted in the past they’ve seen houses going around a round body of water and depending on who built first, it could mess up all the average lakeshore setbacks. The Council felt it was important then and at other times to identify that minimum they can always build at, regardless of who builds first. In the future, if someone tears down a house that could change, but at least in the beginning everyone gets the same shot at getting the average lakeshore setback they think they’re going to get. Barnhart said Johnson identified part of the uniqueness of the property as there are two lakefront edges. He showed a map on screen and walked through the average lakeshore setbacks based on neighboring properties. He said this would provide a buildable site for Lot 6 that is outside of the average lakeshore setback and outside the bluff area. He noted there is no average lakeshore setback for Lot 5 as it is not a lake lot, and the bluff and vegetation will impact location of the house. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 26 Johnson asked if Lot 4 is a lake lot. Barnhart replied it is not, and Lots 1, 2 and 3 are lake lots and that is where it gets really interesting. He noted the red line at the top of the screen is the average lakeshore setback. Seals asked where the house is as it sits right now. Barnhart pointed out a spot on the on screen map. Johnson asked to pull up the property on the County map. Barnhart pointed out the gray structure to the North on the aerial map and said that is the existing principal structure and the average lakeshore setback for this lot as it impacts Smith Bay are the properties on either side, which are the house to the West (1760 Shoreline) and the house to the East (1125 Millston). He said that is where the red line on the previous exhibit comes from and cuts through the property. That line makes it impossible to build on Lots 2 and 3 in particular because everything would be in front of that line. What impacts the average lakeshore setback is what is next door, giving the example that if the lot next door to you is vacant, you’d use the lot on the other side and use that distance from the lake. He asked, what happens if both lots are vacant, and said to keep in mind that the new road accessing the new subdivision is now a road rather than a driveway and is part of the right-of-way question. If a lot is adjacent to the right-of-way, they must use the distance of the next door neighbor from the lake, so they wouldn’t even consider 1125 Millston anymore. Going back to the exhibit, he proposed a Line C which would use 1125 Millston as a starting point and come across to an arbitrary point on 1760 Shoreline with the goal of minimizing or making efficient use of Lots 1, 2 and 3 and minimizing the impact on 1760 Shoreline. Without a manufactured new average lakeshore setback, lots 2 and 3 will require variances to build on. Staff is proposing this to address the average lakeshore setback, at least for the initial construction on those lots…after that initial construction, then the normal average lakeshore setback issue would apply. Printup asked to be shown again why Lots 2 and 3 would be looking at variances. Barnhart answered the way they’re proposing it they wouldn’t need variances, however, if they didn’t create Line C on the map, the average lakeshore setback puts the Lots in front of the setback. Printup said he understands. Barnhart noted there was already a comment made about protecting the vegetation on the West property line and that lot is quite a bit higher and they will try to mitigate as much as possible the impact on the view. Crosby said if the Council sticks to their guns, they’d use the top Line A, but it doesn’t seem quite reasonable. Mayor Walsh said at almost every other Council meeting they’re seeing houses that are far back and others that are really close to the lake and is it a hardship. Johnson asked how many acres are above the pre-development line. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 26 Barnhart asked if he wants to clarify how many acres are above Line A. Johnson said it’s not the Council’s job to design the development, but he is just curious if they maintain the average lakeshore setback, how many usable acres are there for a development. Barnhart replied depending on the road, his guess it close to four. He said to keep in mind that the average lakeshore setback will change based on the timing. Johnson noted there are already two established neighbors on each side and if this one is completely empty and it’s a completely new development and that line is there, for example, he said if a single family home was going on, the Council would be very rigid to that pre-existing average lakeshore setback line. The question in front of the Council is because it’s a development, and whether they should look at adjusting that line. He said he’ll wait to learn more but at this point he doesn’t see why he would support a line other than that average lakeshore setback and the developer can work within the pre-existing lines to determine how that development looks. Seals said it’s a good question and they would hold a homeowner to the original line. Crosby said they’d do it very rigidly. He said looking back to the map the property to the East has a main house and perhaps a guest house. Barnhart said average lakeshore setback is a confusing topic and he’d like to make sure they don’t go too far astray. The lot to the East on Millston is a separate lot and the reason the property owner may use it as a guest cottage is because it’s a separate lot and is a principal structure on that lot, so they used the average lakeshore setback from that point. He pointed out that the time of the final plat of the property, the average lakeshore setback at the time of platting would mean the average lakeshore setback for Lot 1 will be based on the distance that Lot 2 is from the lake, there’s no structure on that so the average lakeshore setback is approximately 75 feet, which is on a marsh so they don’t have to worry much about it. Lot 2 is based on the location of the house on Lot 1 and on Lot 3. If there is no structure on either of those lots, then it will be 75 feet back. If there is one structure on either of those lots, then it is that distance. If Lot 3 happens to be the first one built, the average lakeshore setback (ALS) will be the distance (about 850 feet) of 1760 Shoreline, the lot to the West. Crosby asked if this is a new caveat on a newly platted lot. Barnhart said they do this frequently because when they have in-fill lakeshore development, as this one is, there are current expectations and situations and a desire to help mitigate those issues but also to respect what the code says. If there wasn’t a proposed ALS Line C, and the property has been platted, Lots 1 and 2, depending on their order built, could be much closer to the lake as proposed. Johnson clarified Barnhart is saying that once developed, the ALS line changes. Barnhart replied once platted, the ALS line changes. Johnson said he understands that but the question at hand is that it’s a singular lot being developed, and it makes sense to him that once everything is divided up and the way the houses are constructed can manipulate the line, noting he understands that. However, he doesn’t think that is the question for him. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 26 Crosby said he’s not seeing it either and asked if he’s missing something. As Johnson said the developer could manipulate the line however they want it, for example going 75 feet back and bring everything forward. Johnson said the ALS is to protect (in his mind) the existing neighbors already there that had some sort of use and enjoyment. Just because it’s a development he doesn’t see why that affords more privilege because the lot is big enough to break down. Mayor Walsh said if it was one house, Line A is the line, but once they start breaking up the lots, Line A is not the line anymore. Crosby said there is no property there so basically they’re moving things forward to create the argument. Johnson said they could still break things up and adhere to that line. Crosby is curious to hear the stance of the properties to the West and to the East. Mayor Walsh said for the sake of argument, the developer just goes and does that, where is the red line then. Barnhart asked to clarify the question - if the developer does what. Walsh said if the property is platted just like it’s shown, where would the red line be now, noting the setback would be 75 feet from the high-water line and it would be right in the marsh. Johnson said this is the ALS from the Southern part of the lake based on the existing properties. Walsh responded if it was one property, but if it’s not one property, those red lines don’t apply and there are different rules that get appropriated in that case. He clarified that what Barnhart is saying is that instead of having the ASL be 75 feet in the middle of the marsh, they’d propose Line C as the closest they can get to the marsh. Johnson said in an effort to make Lots 1, 2 and 3 feasible, that’s what a person would do. Walsh said to remember that Line A is only because it’s one property and once it’s delineated into multiple properties, Line A doesn’t exist anymore. Johnson stated he’s not confused as to how they’ve come to the lines, he’s just saying they could develop it and Lots 1, 2 and 3 could be North of the average lakeshore setback and come up with a development that maintains the neighboring properties. Walsh is trying to show that the developer doesn’t have to do that if it gets platted like this. They can be right where Line C is without asking permission because once they re-plat it, it’s just information that’s not on the map, and the line is actually right in the middle of the marsh. He said this is showing if it was one property, they would have to build above Line A. Crosby said wouldn’t they need to be cognizant of the neighbors to the East and West. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 26 Walsh said once there are three properties in a row, they wouldn’t do an average lakeshore setback three properties over, it would be with the properties next door. Therefore once there are three properties it takes away the farther neighbors. Johnson said maybe he has it wrong and asked if it is already platted and noted it doesn’t exist yet. Walsh replied he’s saying if it was platted, those red lines aren’t the red line they’d be looking at, instead they’d be looking at different lines and wants to make sure that information is not missing. Johnson said exactly. Walsh said Lot 4 doesn’t matter as it’s not a lake lot, and regarding Lots 1, 2 and 3, their line is in the middle of the marsh. Printup said point to point, as they already talked about it, goes with the contours of the land and out at Walters Port with the corners to corners, they put that to the side because they looked at the lakeshore. Crosby said they also pushed it back pretty far. Walsh said the question is, does the Council want to approve the plat because once they say they can go plat it, deal with the lines as they are, then it’s not the red lines the Council is looking at. He noted they’re not deciding that Lot 2 should build way up there, if it’s platted this way, Lot 2 can build it within 75 feet or as close to the wetland as they want to, whatever the setbacks are. Crosby asked if its 75 feet back from the wetland or lakeshore. Barnhart said he thinks the setback needs to be 20 feet back from the wetland. Walsh said they’re pushing it even farther from the wetland by creating Line C. Crosby said he’d like to hear what the neighbors think. Tim Whitten of Whitten Associates, representing the Jacobs Family Trust said he is here with Mark Gronberg, the Civil Engineer who created the plans they are looking at today. He said it’s an extraordinary condition with lakes on both sides of the property and there is a single house on one side and another house setback a tremendous amount because of a wetland. He said to use that as a guiding point to determine how far the houses can be towards the lake is extraordinary in this case. If they look at the scale, they can see how far back they really are, the houses are over 200 feet back from the lake with Line C, so it’s not a developable property if they can’t set the line in that location. His position is that what is shown on Line C is a pretty fair position and when there are two properties next door that are 10- 12 acres and are setback from the lake by 200 feet, then the property next to it must be setback by 200 feet or greater and he thinks that is unfortunate for the property in the middle. He welcomed questions. Crosby asked the feedback they’ve had from the neighbors. Mr. Whitten responded they’ve had neighbor meetings and everybody loved it, there have been no issues whatsoever. He said they could hear from Barbara Burwell who is present tonight and she has been very gracious. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 26 Mark Gronberg noted the house to the West is dictating the average lakeshore setback line and because of the big marsh to the West, they’re built back way up on the hill approximately 800 feet and is also 40-50 feet higher than the lots in question. He said it was a similar situation on Judd Dayton’s property where there was a house to the West which had a big marsh and was set back on the hill and the Council looked at it and realized it was a unique situation. Ms. Barbara Burwell, 1100 Millston Road, 1125 Millston Road, 1075 Millston Road and Green Trees Road (unsure of the numerical address) said there is a lot of information set forward tonight and she had the opportunity to meet with Mr. Barnhart the previous Friday and he was gracious enough to give her a peek at the proposal. She wants to choose her words very carefully noting this is not her genre and she appreciates the fact that elected officials are up-to-date on the various policies and procedures. This particular project greatly impacts her property in a variety of ways. First, she has been neighbors with the Jacobs Family for close to 40 years, and the property she lives on is 83 years old so they’ve had a pretty good homesteading run. In reference to the neighbors having no issues with the proposal, she thinks they are putting words in their mouths because Friday was her first real peek at the issues. There are about five points she’d like to bring up in no particular order. Ms. Burwell said the Line Mr. Barnhart explained to her on Friday, it’s very clear that Line A is the line that is favored by herself, because the impact of Line C would really impact her property at 1125 Millston Road, which is a separate property with two additional lots and is a caretaker’s home. Likewise, moving to the Tanager side, again she is greatly affected by Lots 6, 3, 2 and 1 which in order to be implemented would all need a variance. She asks herself if that is the normal procedure to go ahead and give a variance and has done some exploration of the home at 1075 Millston which was added to her house when they made a friendly lot line adjustment. She is concerned that they're changing the rules and she is not familiar with the old rule or the new rule, but it’s important that she is involved with that rule. Over on Green Trees, she has a vacant lot which will be impacted by Line B and Line C, so that is why Line A is a critical factor in the decision of plotting the development. She said it may be a wiser decision to make it a smaller, less dense development from a standpoint of vegetation, trees, wetland and environment, and these lines are greatly impacting what has already been in place longer than Ms. Burwell even owned the property. She is also concerned about the environmental study, how it’s going to happen and if there is a tree replacement requirement beyond the 75 feet from the lake, and who monitors this. She noted the traffic on 15/Shoreline Drive is of great concern to her as she watches the lots, which become lakeshore lots with the added variances and she mentioned at the last Planning Commission meeting there are many interesting traffic patterns coming up to her driveway. This included an accident last Tuesday in which there was a diabetic reaction and a person went right up into her trees during rush hour and that was a day after the fatality accident right off Heritage Lane and noted they had talked about people walking. She said she has a dock and walks across 15 and she has a much bigger pad from her driveway to her dock than the Jacobs and she doesn’t know how that will work but she has a serious concern, as she does about 15 going around and how Lakeshore Marina hasn’t had a fatality, she does not understand. She is interesting how the turn lanes would impact both the East and the West and would take issue with the County’s assessment of that because she has seen and experienced the danger zone of crossing 15 and it is a problem that needs to be worked out. Ms. Burwell said at this point, the biggest issue for her is Line A and Line B impact her property greatly and would completely change the way her son would want to build a house and noted she has been there before the lines were drawn. She asked the Council to consider that very carefully and she thinks it needs more study. Her last point, which has nothing to do with this property in particular but is an issue she feels strongly about and brought up at the Planning Commission, is regarding the fire that affected the Davis Family on Wayzata Bay. Ms. Burwell is very interested in the entire area, including her home and how they look at not just sewer and water, but also fire abatement. She noted it is something to be MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 26 considered and doesn’t necessarily have anything to do with the plot. She would respect that the Council consider her concerns thoughtfully. Johnson asked Ms. Burwell if he understands that where the line is going on her property and he remembers doing a lot line rearrangement. Ms. Burwell said correct, that is the adjustment line. Johnson asked where the line is drawn right now what is the structure on the map where the red line crosses. Ms. Burwell said that is a rambler-style home built in the 1960’s and is the caretaker home. Johnson noted Ms. Burwell owns it but it’s a separate address. Ms. Burwell said that is correct, when they bought, their property had been proposed for a subdivision and she and Rod bought it the night before it was to come before the Council. They bought the land but 1075 was retained by Irwin and Alex and the Burwell’s always wanted to own it because they put together the original parcel that the Wells family built and lived on for 25 years. She said if they go up the driveway there is a greenhouse and up further there was a barn that burned down on which there are now three converted garages and a chicken coop, and there is also the original caretaker house to the property. She noted on the map, going out past the tennis court is the Green Trees property, which they purchased because it was contiguous to their property and the plan has been to give each of their sons a piece of land for their possible wedding gift, noting they tore the house down after they let the police and fire department “terrorize” the neighbors. She said no one was very sad to see the house go except the raccoons and the mice. Walsh noted in some of her comments regarding variances and changing rules, having those three lots, if they were ever there become lake lots are really no different than the lots Ms. Burwell herself has, as the lake lots are combined with the shoreline as well. So by combining those with the shoreline, they also become lake lots by the same combination, otherwise Ms. Burwell’s lots would not be lake lots on the main lake. He said it is pretty standard par for the course for that kind of issue. He asked to bring up the plat map and noted where Lot 1 is, if it was Line A, the house would just move up a little bit but is still there, so moving from Line A to Line C doesn’t really change the house right next door to her property it just changes the houses that are another lot over and another lot over. Ms. Burwell clarified unless Lot 3 is built first. Walsh said he’s just trying to answer Lot 1 because whether they have Line A or Line C, that house wouldn’t change a whole lot, it may need to move up 20 feet but it would still be there. Whether the Line changes isn’t going to affect Ms. Burwell’s house very differently, there will just be another house over a hundred yards or so and another house a hundred yards beyond that. He said she probably won’t even see those houses, he just wanted to react to the lines changing and impacting. He noted the Lines up at the top, assuming that proposed Line B is the Tanager lake ALS, and that line is just set by the lake and is a hard line already. Ms. Burwell said she is now aware that the Tanager lake line is based on the main house rather than the 1075 Millston Road house. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 26 Walsh said that’s because the neighboring property is the main house. He noted the lakeshore setback is always to the neighbors’ house. Barnhart asked to avoid some confusion and said the ASL of Tanager is based upon the existing Burwell house on the right and the vacant lot on the left. Walsh asked if the vacant lot is the 75 foot setback. Barnhart replied the vacant lot would be based on 1700 Shoreline and Tiffany’s house. Walsh said that is a defined line, the Council isn’t attempting to say it’s a line that should be created because of any hardship. The line they are really talking about is Line A and Line C. He was trying to make the point that changing from Line A to Line C doesn’t change a whole lot of regarding what is built next to Ms. Burwell. Ms. Burwell said she understands Line B and asked if it’s just assumed that a variance will be granted to Lot 6. Barnhart responded the goal with Line B is to avoid the need for a variance by establishing the average lakeshore setback at the time of platting for the initial construction, therefore, no, Lot 6 would not need a variance unless they wanted to go in front or lake-ward of that line and which Staff would recommend no. Crosby asked Barnhart, compared to the caretaker’s house, where would these three proposed homes line up visually. Barnhart replied above the caretaker home on the aerial map. Crosby asked if they’d lie to the North of the caretaker home. Barnhart answered the marsh is directly across from the caretaker home and the homes would need to be above the marsh. Ms. Burwell asked how they are defining the rule with the 75 foot setback that goes into the marsh. Walsh said there are setbacks for the marsh, noting the setback is 75 feet from the lake and since it’s in the middle of the marsh they can’t build there anyways. In that case, they follow the DNR guidelines in the setbacks from the marsh. Crosby asked if it’s 20 or 30 feet from the marsh. Barnhart replied the minimum is 20 feet, but the Watershed District may require more. He said the homes couldn’t be built that close, anyway. Crosby asked how far Line C is from the marsh. Barnhart said he didn’t measure that. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 26 Rief said from here to there (noting two points on the map) is a 40 foot buffer. Crosby said from Line C, it looks like the narrowest is Lot 2. Rief said it looks like it is approximately a 40 foot buffer from the wetland. Johnson clarified it will be whatever is farther. Walsh said if they follow the rules regardless, they must be at a minimum of 30 feet and if they want more they can have more yard space in the back and they can design that. He noted they follow the Watershed rules because they are the water experts, noting the City doesn’t come up with their own rules for that. Ms. Burwell asked if the Watershed is in charge of the beavers that are hanging out at Tanager, too. Walsh laughed and said Tiffany had all her trees torn up, too. Ms. Burwell said she is glad they brought up trees and said this property and especially the lot line are large white pines and asked how the requirements, environmental impact and replacement of those trees is handled. Walsh noted after 75 feet, there are no rules, they can chop down anything they want. With that being said, because it will be a development that the Council must agree on, that is why they like for the neighbors and the developers to talk, because if there are some foliage or tree issues, they can identify them within the approval. Ms. Burwell noted Kurt (who is not here tonight) brought up his concern about the trees to the West at the Planning Commission. She noted she is looking at the trees to the East and the impact of the road to the East and along Shoreline Drive. Walsh noted that is the reason these are open forums to make sure the Council can document all of these things. Ms. Burwell said at the Planning Commission, some of them live on Heritage Lane. Walsh noted at least two. Ms. Burwell stated a concern was brought up regarding the traffic at Heritage Lane and who would’ve thought there would be a terrible accident within less than a week. She said as a neighbor she observed the handling of that and it is a real problem. Walsh said that entire area with the quick turn right around by the property is… Johnson said they’re only proposing a turn lane from the West, and asked if that is correct. Barnhart replied Westbound, so a right turn lane. Walsh said he doesn’t think there is any room to do an Eastbound turn and that’s the problem. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 26 Crosby said that is really the one that is needed. Seals agreed. Ms. Burwell said exactly. Walsh said he doesn’t know how they’d ever get it and that’s the problem. Johnson said maybe Ms. Burwell could give some of her land. Ms. Burwell noted that is another question on how it impacts her land. Walsh said it seems like if they had a turn lane that would be better than it is today for sure. Ms. Burwell noted it needs a turn lane on both sides. Walsh said he’s seen people slide through into the brick wall. Ms. Burwell said they’ve replaced that wall many times and last week was not a good week on Shoreline Drive as right at the turn lane there was a motorcyclist than ran up into the gray house. She noted she doesn’t need to belabor the fact that traffic is a problem, but she thinks there are some very important contingencies that need to be reviewed. Walsh agreed and said everything needs to be looked at including the trees, foliage, everything and it goes without saying that would be part of it and will take more conversation between Staff, developers and neighbors to bring all the conversations to the Council. Johnson noted this is preliminary plat rather than final plat. Ms. Burwell said she is a citizen and is trying to do her duty and be informative and she knows she’s taken up more than her five minute allotment. Walsh said that is only for public comment and they have another thirty minutes. He said Seals brought it up earlier regarding the development from the YMCA land that no one likes to see something wide-open get developed but things do change and they’re not increasing any density, it can’t be any more than it is today. Can they make it work with everyone and accomplish things like sightlines, trees and everything along those lines at the same time. Crosby said for “not having concerns from the neighbors,” they’ve been talking about it for quite a while. Ms. Burwell said absolutely there are concerns and she is expressing those concerns from her perspective. She appreciates the fact that these are thoughtful deliberations and that the existing home that has been there for 83 years needs to be thought of, rules need to be in place and not necessarily just changed to accommodate. She said the purchase and lot line adjustment that Irwin and Alex and Rod and Barbara did seven or eight years ago, she noted now they would’ve probably adjusted it slightly differently but at that time they didn’t realize. Walsh said hindsight is always 20-20. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 26 Ms. Burwell said exactly, and she is very much just trying to protect what she has and has had for close to 41 years. She loves the lake, she has no plan to move or tear anything down, except for the central park area which she tore down and mentioned the critters earlier. She said she thinks the Council gets the drift of where she’s coming from. Walsh thanked her for her thoughts. Ms. Burwell said she’d be back. Mr. Whitten asked to bring up the point that Mayor Walsh noted, that even with Line A there would still be a house in that location that is adjacent to the Burwell property and the neighbors to the West did not have any objection to the site plan as shown. He said he thinks that speaks well and he hopes the Council seriously considers Line C. Walsh said he’d really like to take away from this evening in terms of the feedback, looking at all the lines and making sure everyone understands what those lines mean, is to make sure that the developer has heard the neighbors and if this does continue forward, they have some of those thoughts out there as well. He said those conversations go two ways. Mr. Whitten asked if there was a situation before on properties that would have hardships like this one, where the houses on either side are set way back. Walsh answered they see them on a pretty consistent basis because there is a lot of lakeshore in Orono. Johnson noted they can’t make their own hardship, either, and this is a new development so one of the components they must meet is unique to the property that the developer didn’t create. He said the developer is creating the hardship from the existing average lakeshore setback here. Walsh said if it was one lot it wouldn’t be an issue, so what Johnson is saying is by creating a development, they are creating a hardship because of the lines. Crosby said to that point, with the property on the West being up on the hill and he knows that area, it does get a little exaggerated. He’d like to talk with the neighbors and meet in the middle, perhaps there aren’t three lots there, but instead two which are pushed slightly back but not as far back as Line A. Walsh said it would be interesting because Kurt is the one to the West, and he’d be curious to hear from Kurt on a sensible level and talk with him about the trees and foliage issues on his side because he will potentially be looking down onto those properties and to get his feedback and they may solve part of those problems by bringing the line down to Line C. He’d like to have that conversation in the next couple of weeks and perhaps bring it back to the Council again. He noted for Ms. Burwell it won’t change much between Line A and Line C, but for Kurt it might a little bit, maybe not huge but if they can solve the foliage issues and come to a reasonable solution then everyone is okay with it and understanding that in the past, including with Judd Dayton’s property and on numerous occasions, the Council has put lines where it made sense. He noted in the end everyone was okay with it, also. Mr. Whitten said understanding that, they should ask that the project be tabled at this point. He thanked the Council. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 26 Printup moved, Seals seconded, to table consideration of LA19-000048 – Timothy Whitten O/B/0 Irwin Jacobs 2018 Rev Trust, 1700 Shoreline Drive Preliminary Plat – Resolution. VOTE: Ayes 5, Nays 0. Seals said prior to this one coming up again, she will reach out to the residents, and asked if Barnhart wants to come with her to walk the property because honestly, there is a lot going on in this situation. She said the property is such a fishbowl, no matter what the Council ends up doing, people will think it’s crazy that they put all those houses there. She’d like to make sure they get it right. Barnhart said yes, he’d be happy to walk with her. Walsh noted he’d like to go with at the same time. Barnhart stated he could take two at a time. Crosby said perhaps he could do two tours because he’d also like to see it. Mayor Walsh recessed the meeting at 7:36 p.m. The meeting was reconvened at 7:43 p.m. 16. LA19-000065 – CITY OF ORONO TEXT AMENDMENT RELATED TO SUBDIVISIONS Barnhart reminded the Council this proposed text amendment was brought before them in early August and at the time the Council wanted time to review it. He noted he provided some confusing drafts that they wanted to review more clearly and he hopes they were able to do that. At this stage, Staff is recommending approval of a text amendment that would regulate or redefine the subdivision process. It would clarify what they’re trying to do, how they’re trying to achieve it and also clarify the code in terms of making sure definitions match across the zoning and subdivision code and that the ordinances are consistent with state statute. At the August City Council meeting, Council directed Staff to send this to area surveyors, the people who do the platting for projects in town. Staff sent it to five surveyors, and the only comment received was about the unbuildable definition or the definition for dry buildable. The only change proposed in terms of dry buildable definition is to make it consistent with the zoning code, so both zoning and subdivision codes match. He noted the comment received took offense at the 18% limitation and the argument was in some lots when you grade a walkout basement, the side hills to that area could be 22-22.5% and therefore would not be dry buildable. While that may be the case, Barnhart said they don’t calculate dry buildable at the time of building permit, it is calculated at the time of plat creation and certainly in the subdivision code that is the only time they do it. He doesn’t anticipate any issues there and are not changing anything in practice, it’s just making sure they match. Staff recommends the changes as proposed. Johnson asked if the definitions on screen already exist in both the zoning and the subdivision. Barnhart said those are the definitions in the zoning ordinance and in the subdivision code for the same thing. He provided the Council with the email chain with Mark and noted his issue was the 18% and he felt that was excessive. Staff does not recommend a departure from that, there is a magic to that 18% and they only calculate it at the time of subdivision. He said the Council should keep in mind the dry buildable intent is to establish an area where they could reasonably put in a house or septic system and if there are steep 18% slopes, there is quite a bit of work necessary and likely with vegetation in that area MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 26 they will need to clear cut a larger area to accommodate that grading issue. He thinks this is the reason the 18% limitation is there and why dry buildable is so important. Johnson asked what Barnhart’s concern is with utilizing 22.5. Barnhart replied he doesn’t have any information to suggest that it is too much or too little, he hasn’t done the analysis. He thinks 18% is where they should go. Johnson noted to do a walk out basement, it’s typical to have 22.5% grade. Barnhart said he doesn’t know if it’s typical, it can happen, and he doesn’t know what typical is. Johnson said perhaps it’s reasonable. Barnhart clarified he doesn’t believe he has any information to suggest that they depart from 18%. Crosby said not to waver from Barnhart’s point, but if there isn’t an argument to not look at it or look into it, or the difference, why wouldn’t they. Barnhart said other than one developer or surveyor saying he has an issue in this one isolated situation, he needs more to just open up the entire code and dig into every single standard. Johnson asked of the five surveyors Barnhart sent it to, how many responses he received from the surveyors. Barnhart replied he got one response. Johnson noted it’s 100% of their response. He noted the response said a typical walkout house drops 9 feet in 40 feet, which is 22.5% slope. Johnson said if you think about a walkout and that is 22.5% slope, it seems reasonable to him to count up to 22.5% and asked what they are guarding against by using the potentially arbitrary number of 18%. Barnhart responded the 18% has been there since before they started and he’s unsure what started it. He said to keep in mind they don’t do dry buildable calculations at the time of building permit, and they’ve never used the calculation at a walkout basement. Johnson said when someone is under the zoning side, if they purchase a vacant lot, the City would exclude any slopes or bluffs over 18% in the calculation dry buildable for how much hardcover they can have, as an example. Barnhart said he’s doesn’t know if hardcover excludes dry buildable, but the City would in theory use the dry buildable calculation to determine the lot size when looking at the dry lot area variance, for example. Walsh asked if people have the opportunity to grade the area if it was 22% to bring it to 18% to get more dry buildable. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 26 Barnhart said if this is an issue the Council would like him to dig into, he certainly can. He thought he recalled a regulation against grading of steep slopes and some protections and definitions of a steep slope, which may be 18%. Johnson said he’d like to look into it and they can always hold that piece open and clean up the rest. Walsh said they could just approve it, get all the information and then amend it because then at least the whole thing is approved versus if they don’t put it in there, the Council cannot approve it. Barnhart responded that is true. Walsh said at least there would be a standard until the Council either believes the standard is true, as he agrees if it’s always been that way it’s not a reason to keep it, or it may be the best number…he doesn’t know. He’d rather approve it if there are no other issues and they can amend later but at least it’s on record that it’s set and it is consistent for the time being. Crosby would like to set a time frame that the Council for re-address the issue in the next Council meeting. Walsh asked Barnhart if it’s reasonable to come back in the next Council meeting. Barnhart replied probably not, but he could certainly do it by the first meeting in October. Walsh agreed to look at it in the first meeting in October. Barnhart noted there are other projects waiting on approval of this and he’d like to walk through the rest to make sure there aren’t any other issues he should address. He asked if anything else jumped out at the Council as issues that need to be corrected or any questions on. Walsh noted the Planning Commission went through it pretty well and he doesn’t have anything. The Councilmembers agreed. Johnson said he thinks it’s a great practice to shoot it out to people doing this kind of work, it is really good and he spoke with Mark. He noted Mark is happy that the City is reaching out and the two times they’ve brought something to him, he has brought things to the table that the City didn’t think of. The Council agreed. Walsh agreed and said, especially people that are in it every day, and clarified it’s not that Barnhart isn’t doing it every day because he is, too. Printup moved, Seals seconded, to approve La19-000065 – City of Orono Text Amendment Related To Subdivisions. VOTE: Ayes 4, Nays 1(Crosby). Walsh asked Barnhart to come back in October with specific items for the Council to understand what decision they’re making and why. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 26 Barnhart agreed he would do that. MAYOR/COUNCIL REPORT Crosby delivered a blue line flag supporting police officers to the Orono Police Chief and the City needs to make a motion to allow the City to fly a blue line flag, but he also wants to include a possible red line flag to support firefighters in the area. Crosby moved, Seals seconded, to allow the City to fly a blue line flag and a red line flag to support police and firefighters in the area. VOTE: Ayes 5, Nays 0. Johnson had his four nieces and nephews start at Orono schools this year from Wayzata schools and they were excited. He noted it was quite a process the first couple days of school with traffic, but it is good to have them a Spartan. Seals is also excited that the kids are back in school for personal reasons and is solo Tuesday, Thursday and every other Friday. She is excited Orono did that, noting some other schools did not and she has no problem saying it’s disappointing because those same schools and teachers are probably out at Target and out at restaurants where they have no problem and she does not think that’s okay. She gave big kudos to not only Orono but also West Tonka as they’re both in. She noted a Facebook site called something like Spartans 278 and every one of the parents have posted that their kids, even with all the restrictions and rules are very happy to be back in school. It reinforces the benefits of people being with people are far more than the crazy things they’re doing. She also noted some talk over email regarding whether the City does certain events or not, and Seals thinks they need to figure out a way to do a Christmas Tree Lighting or other things like that. She said there are lots of smart people who can help figure it out and she’d like to tell Staff to figure out a good way to do it. She also noted she thinks the Council and Mayor did a good job in making sure Orono’s businesses and restaurants had outdoor seating and were covered. Her question is: fast-forward a week or a month and it’s going to be cold…what can the City do to help them. She gets a little worried as she doesn’t want any of them to shut down. Walsh noted it’s supposed to be high of 55 degrees and when they hit that temperature, people don’t want to eat outside. Seals agreed and asked how the City can help them. She’s seen people go into restaurants, however it’s not as many as before. Walsh noted they can’t change the rules and they’ve also had conversations with Correy and all of the Cities around here agreed that Correy will not be the enforcer of the rules, if the Governor wants to put the rules in place, he can go enforce them. He noted the City will not be the enforcer of the rules either for that stuff. Rief said one of the early discussions with Gary at the Narrows was the tent component, noting they do have a tent permit and then James has to do an inspection to make sure all those requirements are met and he thinks if that is something the City wants to discuss with them they can reach out. Seals said she’s open to anything. Walsh noted Crosby has been talking with them. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 22 of 26 Crosby said anything to help them would be good and he thinks they should impress upon their citizens to contact legislators and start barking, because these lockdowns can’t last… Walsh said they need to start barking at the Governor as the legislators don’t get any say. Crosby agreed. Seals wondered if the Governor will listen, though, because he tends to make up his own rules. She noted she can’t go visit her kid at school to bring him anything but the Governor can roam freely in schools no big deal and it doesn’t make any sense. Crosby said yes, there’s no logic to it. Seals said in summary, whatever they can do to support the businesses, she’d like to think creatively, even about winter and figure it out. She noted it may not be easy but she wants to let businesses know the City is on board to help them. She said it makes her sad when businesses shut down. Crosby stated there must be a point during these lockdowns where the good people just say “Enough. I’m done with this, I’m going back to my life and we’re going to live normally.” Printup noted Friday was a somber day as it was 9/11 and in Mound they have a really neat granite sculpture and he and his daughter have gone out there for the last 10-11 years to remember. He asked people to be careful with all of the small kids running around with school and buses. Walsh said he’s very glad his kids are back in school and the kids are happy too, noting they want to be there more and don’t like some of the restrictions like lunch at their desk and not seeing friends. He said for the residents he had an odd situation during a dog walk and saw a little baby golden lab puppy out in a neighbor’s yard and they always see the dog and it has a collar on so it can’t leave the yard. He noted a car stopped and they watched for about a minute as the person got out and went into the yard to pet the dog and were looking at its collar. He said it was going to be a dog snatch and they just sat and stared at the lady as the people weren’t home. He said they didn’t have phones with them an couldn’t take a picture but he wants the public to be aware as it’s not the first time he’s seen people driving slowly around expensive young dogs. Johnson received a call from one of the residents of Stone Bay regarding the water bill and had a very interesting conversation. He noted there is some sort of rumor that the City is using water to pay for other things than water. When Johnson explained to the person that what they’ve done is provide visibility of the actual cost of water, and that the City has been supplementing through the General Fund, he said this is the first time people are seeing it and capturing all the costs related to water and what water really costs. He said he stood behind the decision then and he still thinks it’s the right decision, otherwise it would be going into the General Fund and the resident’s taxes would be going up to pay for water. He said it’s going to come one way or the other and this is the first time people are seeing the real cost of water. Walsh had a conversation with another resident about all of the things the City is doing and reminded the person in the last six years the City has paid $7 million dollars of debt off and did all of it without raising any taxes. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 23 of 26 Crosby also noted the Met Council has been raising their prices by 30% per year. Printup said that was something suggested for the future newsletter: to break down what recycling costs, Met Council costs, and other outside forces that are dictating the City. Rief said they’re starting the editing process now and the next newsletter would be out in October. Printup asked if they could get something in Public Works or Finance. CITY ADMINISTRATOR REPORT 17. COVID-19 CARES ACT EXPENDITURES UPDATE Rief said last week they did the first reporting for the CARES Act Funding and noted the City received $610,407 and they are quite restricted on how that can be used. The City received the money on July 29, 2020 and it allows them to account for any expenditures since March 1, 2020. He gave an overview of what has already been spent and put in for FEMA (Federal Emergency Management Agency). Through approximately May 31, 2020 on non-wage expenses, the City had about $4,400 and since then there has been an additional $17,000 in total expenditures. This component is important based on the next Council action. Cleaning equipment on order ($4,300), Biohazard masks ($31,000), COVID-19 sick and overtime to cover shifts (approximately $30,000) – Rief noted it probably won’t be that much but there have been 14 employees who’ve been out based on exposures and there is a line item in the pay called “COVID Sick” because law requires them to provide up to two weeks and it allows them to track those expenditures on lost work time, etcetera. He noted additional PPE is on order and front desk OSHA requirements for two personnel because of the proximity issue; Part of the CARES Act money allows them to make modifications to work spaces to meet those requirements (projected at $55,000). Improved air handling/filtration for City buildings ($6,000) is already in process; they are adding UV lighting and filtration systems at City Hall and changed how the HVAC works. The Orono Cares for Schools Grant is looking to initially start with $300,000. Total current expenses are about $21,000 with $17,000 in CARES money with projected expenses of $147,000 plus the $300,000 grant program leaves the City with about $145,000 in contingent funds. He noted any of the money they don’t spend goes back to the County and the County is then required to allocate it back to Hennepin County Medical Center. He noted he heard some concerns regarding funding on the Orono schools side and he figured out a way to divvy it out equally to both the two major schools districts of West Tonka and Orono and in the next Council action they can discuss it based on the percent of property tax base in the community. Crosby asked where those dollars would be for the schools. Rief said Orono schools only received $98,000 in COVID-19 funding. The way they worked their funding and why it became a shock to him was based on the amount of Title students (disabled, low- income, etcetera). When they classified that, because of the affluency of most of the Orono school district, it negatively impacted the amount of dollars they received. He noted Saint Michael received $650,000, West Tonka received somewhere in the $4-500,000 range and Rief was trying to be as fair as possible. Seals asked if Mound or Minnetrista are donating any of their CARES Funds. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 24 of 26 Rief said they are not and he had a discussion with Mound and they have worked up a business program and are working to reallocate that money to their businesses. He said it was very challenging and he’s not sure how they went with that. Rief noted the hardest thing is trying to figure out how to keep it in the community and make an impact and the guidance changes continually so he’s a little worried about what’s going to happen a year from now when they get a data practice request on how they spent the CARES Act money. He knows PPE is legitimate and the City wants to make it as legitimate as possible so that the spotlight doesn’t shine on them in the future. Crosby asked what dollars could they get to local businesses affected by the shutdown that would feasibly pass the test. Rief said some of it is loans, grants and it’s a complicated process almost like an SBA loan, you must ensure you’re not being biased one way or the other and have certain criteria to exclude or include. It became enough that Rief didn’t know they had the Staff to do that. Crosby understands and said it’s too bad they can’t forward some of the relief on to the local businesses that have had to shut down or minimize capacity. Rief said they have $145,000 remaining but have two months to spend it. Walsh said whatever they don’t spend, they have one Council meeting before that time where they would vote to allocate the rest of those funds to the schools or there is zero balance left. 18. ORONO CARES FOR SCHOOLS GRANT PROGRAM Rief said, as mentioned in the previous item, the funding is important to the schools and the schools and Rief met with the County Manager and they were highly encouraging Cities to work with the schools. He said they are allowed to transfer their funds over to another governmental agency and they think trying to keep the tax dollars in the local area as much as possible is the right thing to do. Rief decided to only allocate the money to districts that have more than 5% of the Orono tax base, which essentially left West Tonka (35.19% of money allocated) and Orono (64.81% of money allocated) School Districts. Rief is making a recommendation of $300,000 dedicated to the program. Rief’s guidance to the school districts are to provide the City with only with items that meet the medical, public health expenses and compliance with public health measures components, as those are the easiest to justify to the auditor. The agreement approved tonight for the school districts ensures that they are giving the City all the paperwork, invoices, checks and expenditures so when the auditors ask the City how they managed the funding, it’s the same way the City would manage it. Rief encouraged the districts to submit everything they have, for example, if they have $500,000 in expenditures and the City is able to reallocate the rest of the $145,000 they can push that out without having to do too much more. Rief is asking for the allocation of $300,000 tonight and if the districts had any additional expenses between now and October 23, 2020, the City can vet that before the November 9, 2020 Council Meeting (which is the last chance to spend the money). Attorney Mattick said it’s a very straightforward agreement, noting he was worried about it at first, but candidly with all the COVID stuff, the guidance is changing. His concern is once they pledge to a community or school and the money has been spent, if it was determined to be eligible in September but not eligible in October, the City would be stuck. He said they’ve tried to stay on top of it and thinks they’re good to go. Under current guidance he feels comfortable with that but they’re still getting updates tonight on some of those things. As they sit, he thinks they’re fine. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 25 of 26 Printup moved, Seals seconded to establish a program and give Dustin Rief the ability to distribute funds according to that program, to approve the agreements and commit the money. VOTE: Ayes 5, Nays 0. 19. REPLACEMENT OF RESCUE EXTRICATION EQUIPMENT Rief said in light of COVID-19 and everything else, the City of Long Lake opened their emergency operations center and Long Lake Fire Chief James Van Eyll has been in charge of it, noting they have monitored his hours and the amount of time he’s taken and determined they can qualify some of his hours as eligible for CARES Act Funding. The proposal from Long Lake Fire is instead of refunding Orono the money, they felt it was a better idea to tackle some of the capital things they need as it’s already funded, noting it’s coming from the Operational Budget rather than the normal Capital stream. James said Ryan Gonzer who is very good with extrication and did a lot of the extrication stuff up at BIR for the past 5-6 years, identified a deficiency at Station No. 1 with some of their extrication equipment. Mr. Gonzer came to James and pointed it out and they looked at how they could get funding to take care of the deficiency. With COVID-19, the CARES Act money will reimburse some of Van Eyll’s salary and said hopefully it would not change so they will wait to purchase these items until they know the funding is available. At the end of the year as they look at their books if they’re below budget, it gets divvied out to the contract Cities. His proposal is to use some of those funds, just under $24,000 for brand new extrication equipment, and they have a bead on some demo equipment that would be slightly used but would save a few dollars. Rief said one caveat that came up was an email from the League of Minnesota Cities stating they are scrutinizing how Cities can actually use the CARES Funding for wages and he would suggest modifying the recommended action on the CARES Act Funding to make sure that it’s still legal closer to the end of the year. As long as it’s still legal at the point of purchase, Rief feels comfortable moving forward with it and so do the other City Administrators. James said they’ve been tracking everything, so anytime he has a meeting directly related to COVID-19 or training, etcetera, it is marked in a spreadsheet and forwarded on to the accounting department. Crosby asked which trucks this would outfit. James said it would take the place of the centurion equipment on Rescue 12. Seals asked if the $23,000-and-change is the part Orono pays or if they’re paying a portion of that. Van Eyll said Orono would be paying a portion. Seals noted she’d be in support of paying it regardless of CARES because she talked to a few fireman and it sounds like these are the battery operated ones rather than the older ones with cables and can be problematic. To her it seems like an inexpensive solution. Crosby noted he got to run carrying the major tools on a head-on collision on Highway 12 and he said it’s not easy in boots and the equipment is heavy. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 14, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 26 of 26 Crosby moved to approve the Capital Expenditure purchase for the Rescue Extrication Equipment in the amount of $23,750 and if the City gets paid back that is wonderful. Seals said she seconds it and asked if they need an amendment to say “regardless” of getting paid back because she is fine either way. Van Eyll said he could come back and ask again if things change. Crosby said he doesn’t want to put an amendment in as he doesn’t want to give Long Lake a quick out. He asked if the Council wants the amendment in there for the CARES Act Funding. Walsh said he thinks it makes sense as it protects the City. Crosby moved, Johnson seconded, to approve the Capital Expenditure purchase for the Rescue Extrication Equipment in the amount of $23,750 with the caveat of the CARES Act Funding. VOTE: Ayes 5, Nays 0. ADJOURNMENT Walsh moved, Crosby seconded, to close the Orono City Council meeting and go into a closed session at 8:32 p.m. as permitted by §13D.05, Subd. 3(a), to evaluate the performance of the City Administrator Dustin Rief. VOTE: Ayes 5, Nays 0. Johnson moved, Printup seconded, to open the Orono City Council meeting at 10:08 p.m. Johnson moved, Printup seconded, to adjourn the Orono City Council meeting at 10:08 p.m. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Orono City Council Work Session Minutes Monday, September 14, 2020 Council Chambers 5:00 p.m. PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals, Printup and Matt Johnson. Staff members present were City Administrator Dustin Rief, Public Works Director/City Engineer Adam Edwards, Finance Director Ron Olson, and City Clerk Anna Carlson. 1. Building and Community Investment CIP Discussion Finance Director Ron Olson presented the CIP improvements plan. Olson began by presenting a high level overview to the Council of the Capital Improvement funds and what the City typically uses them for. Olson explained the Community Investment Fund was established to fund projects that benefit the entire community and have no other funding source. Olson noted that the funding is projected to be used for improvements to the (park and ride) Navarre public parking lot and the (turn back) CSAH 112 Phase 3 construction. City Engineer Adam Edwards added the park and ride has been on the CIP for the past few years and that it doesn’t necessarily need to happen next year, however the City will be doing some paving improvements in that area and it could offer some cost savings if done at the same time. The City also found that a few of the Storm water catch basins are beginning to show the need for improvements which could also be coordinated with the entire project. The City Council agrees that it would most likely be the best time to take care and coordinate all of the improvements all at once. Edwards also mentioned the turn-back improvements had also been on the CIP for the past few years to cover costs associated with the project, however through the process the County is getting money back from the state for that project. There are a few items that are not a part of that particular project that could be mainly covered by the City. There was some discussion of the design elements for the turn back project and the need for them. Edwards will bring back the final design plans to Council for discussion when the County is ready to proceed in that phase of the project. Edwards presented the Building CIP and began soliciting feedback from the Council about some of the projects involving the Public Works Facilities and security upgrades for the City Buildings. There was some discussion regarding the needs and plans for improvements needed for the City’s facilities. Orono City Council Work Session Minutes Monday, September 14, 2020 Council Chambers 5:00 p.m. Council Member Victoria Seals mentioned it was a good idea to improve the security systems, however the paint and carpet improvements could most likely be pushed back. Mayor Walsh added that the City Hall parking lot could likely be pushed off as well and that instead of doing a chip seal for a temporary fix, staff could look into re-paving in the future and bring back to discuss. He also mentioned that as the other projects develop the City Council could revisit and give input at that time. Meeting Adjourned: 5:53 p.m. CITY OF ORONO: __________________________________ Dennis Walsh, Mayor ATTEST: ____________________________ Anna Carlson, City Clerk AGENDA ITEM Prepared By: MLU Reviewed By: RJO Approved By: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 114810 to 114905, totaling $959,148.39. 3. Noteworthy Payments. Vendor Amount Description of Payment #114825 Blackstone Contractor $118,788.73 First payment for East Long Lake Trail project. #114873 Orono Public Schools $194,416.00 CARES Act grant payment to the school for COVID-19 regarding online learning improvements. #114874 Pember Companies $22,224.00 Final payment for work completed on the 2019 Sewer Improvement Project. #114881 Schneider Excavating & Grading $110,102.75 Payment for the 2020 Stormwater improvement project pipes. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 3 Date: September 28, 2020 Item Description: Claims/Bills Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount WILLIAMS TOWING 09/24/2020 114806 153787 101-42110-436 TOWING CHARGES/INVESTIGATION CASE 20-00 Police Department 340.00- WILLIAMS TOWING 09/24/2020 114806 153840 231-45650-436 FORFEITURE TOWING CASE OR20006501 155.00- Total 114806:495.00- Carmen Bay Lake Improvement D 09/15/2020 114810 091420 239-25694-489 1ST HALF 2020 CBLID PAYMENT 17,751.15 Total 114810:17,751.15 T W TUPY INC 09/15/2020 114811 073120 101-43000-224 LIMESTONE/SAND Public Works Department 2,197.36 Total 114811:2,197.36 ICMA RETIREMENT TRUST 45 09/24/2020 114812 092420 101-21705 457 - 9/24/20 1,231.00 Total 114812:1,231.00 International Union Local #49 09/24/2020 114813 092420 101-21707 LOCAL 49 DUES - 9/2020 315.00 Total 114813:315.00 LAW ENFORCEMENT LABOR S 09/24/2020 114814 092420 101-21707 LELS DUES - LOCAL 40 9/2020 248.00 LAW ENFORCEMENT LABOR S 09/24/2020 114814 092420 101-21707 LELS DUES - LOCAL 168 9/2020 1,334.44 Total 114814:1,582.44 MN STATE RETIREMENT-HCSP-09/24/2020 114815 092420 101-21718 PEHSCP - 9/24/20 2,341.44 Total 114815:2,341.44 NATIONWIDE RETIREMENT 09/24/2020 114816 092420 101-21705 457 - 09/24/20 1,045.00 NATIONWIDE RETIREMENT 09/24/2020 114816 092420-1 101-21705 OBRA - 09/24/20 307.76 NATIONWIDE RETIREMENT 09/24/2020 114816 092420-2 101-21705 ROTH - 09/24/20 200.00 Total 114816:1,552.76 OPEIU - LOCAL 12 09/24/2020 114817 092420 101-21707 UNION DUES - LOCAL 12 9/2020 574.00 Total 114817:574.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount OPTUM 09/24/2020 114818 092420 101-21717 HSA - 9/24/20 3,730.20 Total 114818:3,730.20 ORCHARD TRUST-MNDCP-ING 09/24/2020 114819 092420 101-21705 457 - 09/24/20 1,320.00 Total 114819:1,320.00 A LA CARTE CREATIVE GROUP 09/28/2020 114820 42647 101-42110-352 PD BUSINESS CARDS Police Department 210.00 Total 114820:210.00 All Flags LLC 09/28/2020 114821 396264 101-43000-224 FLAGS Public Works Department 323.93 All Flags LLC 09/28/2020 114821 396871 101-41900-223 FLAG POLES - CH Central Services 312.37 Total 114821:636.30 ASPEN EQUIPMENT 09/28/2020 114822 179132 701-49800-221 SNOW PLOW REPLACEMENT - UNIT 428 6,050.00 Total 114822:6,050.00 Aspen Mills 09/28/2020 114823 261436 101-42110-226 UNIFORMS Police Department 1,855.01 Aspen Mills 09/28/2020 114823 CM4121 101-42110-226 ASPEN MILLS UNIFORMS Police Department 48.50- Total 114823:1,806.51 BIFFS INC 09/28/2020 114824 W779314 101-45200-415 BEDERWOOD PARK Parks 164.00 BIFFS INC 09/28/2020 114824 W779315 101-45200-415 SUMMIT BEACH Parks 226.50 BIFFS INC 09/28/2020 114824 W779316 101-45200-415 HACKBERRY PARK Parks 133.00 BIFFS INC 09/28/2020 114824 W779317 101-45210-415 ORONO GOLF COURSE Golf Course 208.88 BIFFS INC 09/28/2020 114824 W779318 101-45200-415 CRYSTAL BAY PLAYGROUND Parks 66.50 BIFFS INC 09/28/2020 114824 W779319 101-45200-415 NAVARRE PLAYGROUND Parks 164.00 BIFFS INC 09/28/2020 114824 W779320 101-45200-415 FRENCH CREEK PRESERVE Parks 66.50 BIFFS INC 09/28/2020 114824 W779321 101-45200-415 LURTON PARK Parks 66.50 BIFFS INC 09/28/2020 114824 W779322 101-45220-415 BRUSH SITE Brush Site 66.50 Total 114824:1,162.38 Blackstone Contractors LLC 09/28/2020 114825 ELLT1 225-16500 20-029 EAST LONG LAKE TRAIL 125,040.77 Blackstone Contractors LLC 09/28/2020 114825 ELLT1 225-16500 20-029 EAST LONG LAKE TRAIL 6,252.04- City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114825:118,788.73 BOLTON & MENK INC.09/28/2020 114826 0256201 101-19999 LA20-000030 ORCHARD HILLS 828.00 BOLTON & MENK INC.09/28/2020 114826 0256203 101-43280-304 LA16-3868 SHADY WOOD VILLA INSPECTIONS Special Services 947.00 BOLTON & MENK INC.09/28/2020 114826 0256209 601-16500 21-022 2021 STORMWATER IMPROVEMENTS 4,048.00 BOLTON & MENK INC.09/28/2020 114826 0256218 225-45200-530 BIG ISLAND IMPROVEMENT PHASE 1 19-033 11,528.50 BOLTON & MENK INC.09/28/2020 114826 0256218 225-39630 BIG ISLAND IMPROVEMENT PHASE 1 19-033 4,965.00- Total 114826:12,386.50 Bratt Tree Company 09/28/2020 114827 4309 101-43000-408 TREE REMOVAL IN ROW Public Works Department 6,000.00 Total 114827:6,000.00 CADY, THOMAS 09/28/2020 114828 081120 101-41410-104 2020 PRIMARY ELECTION JUDGE PAY Elections 100.00 Total 114828:100.00 CAMPBELL KNUTSON 09/28/2020 114829 0000G-178 101-41600-307 GENERAL LEGAL REVIEW - 8/20 Law/Legal Services 1,168.31 CAMPBELL KNUTSON 09/28/2020 114829 0000G-178 101-41600-307 COVID 19 - FACE COVERINGS - VOTING Law/Legal Services 132.00 CAMPBELL KNUTSON 09/28/2020 114829 0000G-178 101-41600-307 COVID 19 - CARES FUNDING REVIEW Law/Legal Services 1,897.50 CAMPBELL KNUTSON 09/28/2020 114829 0000G-178 101-41600-307 CBA MATTERS Law/Legal Services 610.50 CAMPBELL KNUTSON 09/28/2020 114829 0000G-178 101-41600-307 COUNCIL MEETINGS 09/20 Law/Legal Services 82.50 CAMPBELL KNUTSON 09/28/2020 114829 0000G-178 101-41600-307 MNDOT LAND PURCHASE Law/Legal Services 132.00 CAMPBELL KNUTSON 09/28/2020 114829 0004G-166 101-42110-307 POLICE MATTERS 8/20 Police Department 1,030.03 CAMPBELL KNUTSON 09/28/2020 114829 0115G-121 101-41600-308 CODE ENFORCEMENT 8/20 Law/Legal Services 165.00 CAMPBELL KNUTSON 09/28/2020 114829 0201G-100 101-41600-307 MISC RECORDINGS 08/20 Law/Legal Services 459.60 CAMPBELL KNUTSON 09/28/2020 114829 0583G-8 101-43280-307 LA18-000092 - PENCE LANE Special Services 161.00 CAMPBELL KNUTSON 09/28/2020 114829 0677G-5 101-43280-307 LA20-000032 - IVY PLACE 2ND ADDTN Special Services 768.07 CAMPBELL KNUTSON 09/28/2020 114829 0690G-1 101-41600-307 MNDOT LAND PURCHASE Law/Legal Services 148.50 CAMPBELL KNUTSON 09/28/2020 114829 0691G-1 101-43280-307 LA20-000042 2520 CASCO POINT RD Special Services 82.50 CAMPBELL KNUTSON 09/28/2020 114829 0692G-1 101-43280-307 LA20-000043 - 3262 NORTH SHORE DR Special Services 82.50 CAMPBELL KNUTSON 09/28/2020 114829 0693G-1 101-43280-307 LA20-000044 3745 SHORELINE DR Special Services 82.50 CAMPBELL KNUTSON 09/28/2020 114829 0801G-61 101-41600-307 COUNCIL MEETING 08/20 Law/Legal Services 858.00 CAMPBELL KNUTSON 09/28/2020 114829 0802G-61 101-42400-307 B&Z ASSISTANCE 8/20 Building & Zoning 429.00 CAMPBELL KNUTSON 09/28/2020 114829 0803G-52 101-41600-307 ORIDINANCES 8/20 Law/Legal Services 49.50 Total 114829:8,339.01 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CAPITOL BEVERAGE SALES L.P 09/28/2020 114830 2455228 101-45210-091 BEER FOR RESALE-GOLF COURSE Golf Course 418.50 Total 114830:418.50 CARDMEMBER SERVICE 09/28/2020 114831 091020 101-42110-402 SQUAD #261 CARWASH Police Department 12.00 CARDMEMBER SERVICE 09/28/2020 114831 091620 101-42110-319 DRONE TEST FOR UAV PROGRAM Police Department 160.00 CARDMEMBER SERVICE 09/28/2020 114831 091820 101-42110-580 FITNESS EQUIPMENT Police Department 1,234.41 CARDMEMBER SERVICE 09/28/2020 114831 092120 101-41900-322 RETURN - GAS PUMP NIC Central Services 8.40 CARDMEMBER SERVICE 09/28/2020 114831 092320 101-42110-580 COVID 19 TEST-TROY CARLSON Police Department 126.00 Total 114831:1,540.81 CENTURY LINK 09/28/2020 114832 090420 601-49400-321 WATER PLANT PHONE/INTERNET 8/4-7/3/20 Water 124.21 CENTURY LINK 09/28/2020 114832 150753302 614-49840-329 INTERNET 8/8/20-9/7/20 Cable Franchise 1,056.44 Total 114832:1,180.65 CINTAS CORPORATION 09/28/2020 114833 4060850425 101-45210-319 GOLF MAT SERVICE Golf Course 23.50 CINTAS CORPORATION 09/28/2020 114833 4060850452 101-43000-226 UNIFORM Public Works Department 51.50 CINTAS CORPORATION 09/28/2020 114833 4060850452 101-43000-221 SHOP TOWELS Public Works Department 3.50 CINTAS CORPORATION 09/28/2020 114833 4061467197 101-43000-221 SHOP TOWELS Public Works Department 3.50 CINTAS CORPORATION 09/28/2020 114833 4061467197 101-43000-404 MAT SERVICE - PW Public Works Department 14.40 CINTAS CORPORATION 09/28/2020 114833 4061467197 101-43000-226 UNIFORMS Public Works Department 51.50 CINTAS CORPORATION 09/28/2020 114833 4062103977 101-43000-226 UNIFORMS Public Works Department 51.50 CINTAS CORPORATION 09/28/2020 114833 4062103977 101-43000-221 SHOP TOWELS Public Works Department 3.50 Total 114833:202.90 CIVICPLUS 09/28/2020 114834 201469 614-49840-329 CIVICPLUS WEBSITE ANNUAL FEE Cable Franchise 5,322.54 Total 114834:5,322.54 COMMERCIAL ASPHALT 09/28/2020 114835 200915 101-43000-224 ASPHALT Public Works Department 325.35 Total 114835:325.35 Commercial Steam Team Inc 09/28/2020 114836 21993 101-42110-407 JANITORIAL Police Department 1,677.65 Total 114836:1,677.65 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CORE & MAIN 09/28/2020 114837 M893940 601-49400-227 SUPPLIES - BRASS PARTS Water 977.82 CORE & MAIN 09/28/2020 114837 M894458 601-49400-227 HYDRANT SUPPLIES Water 489.44 Total 114837:1,467.26 CROSSROADS ANIMAL SHELTE 09/28/2020 114838 081820 101-42110-317 ANIMAL CONTROL CASE 20-6423 & 20-6450 Police Department 120.00 Total 114838:120.00 DISPLAY SALES 09/28/2020 114839 INV-025307 101-41900-223 FLAG POLE BRACKETS - CH Central Services 134.00 Total 114839:134.00 DITTER INC.09/28/2020 114840 091820 101-41900-404 COVID 19 - AIR PURIFIER Central Services 5,030.38 DITTER INC.09/28/2020 114840 I5612 101-41900-404 FALL FURNACE MAINTENANCE Central Services 872.10 DITTER INC.09/28/2020 114840 I5613 101-42110-404 BUILDING MAINTENANCE Police Department 90.00 Total 114840:5,992.48 DPC INDUSTRIES 09/28/2020 114841 DE82000116-601-49400-216 CHLORINE Water 10.00 Total 114841:10.00 E.J. MAYERS INC 09/28/2020 114842 914 602-49450-406 SEWER MAIN REPAIR Sewer 15,000.00 Total 114842:15,000.00 ESS BROTHERS & SONS 09/28/2020 114843 AA8150 602-49450-227 MANHOLE COVERS AND CASTINGS FOR PARTE Sewer 3,420.00 Total 114843:3,420.00 FASTENAL 09/28/2020 114844 MNPLY1249 101-43000-224 NUTS & BOLTS Public Works Department 6.70 FASTENAL 09/28/2020 114844 MNPLY1251 101-43000-224 NUTS & BOLTS Public Works Department 25.42 FASTENAL 09/28/2020 114844 MNPLY1251 101-43000-224 WASHERS - PLASTIC FOR STREET SIGNS Public Works Department 6.84 Total 114844:38.96 FERGUSON WATERWORKS #25 09/28/2020 114845 0461053 601-49400-227 SPACER FOR MIDDLE SCHOOL Water 259.04 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114845:259.04 GENUINE PARTS COMPANY/NA 09/28/2020 114846 3270-485435 101-42110-402 AUTO PARTS Police Department 11.67 GENUINE PARTS COMPANY/NA 09/28/2020 114846 3270-485448 701-49800-221 HYDRAULIC FILTER 25.02 GENUINE PARTS COMPANY/NA 09/28/2020 114846 3270-485926 701-49800-221 STARTER FOR UNIT #710 159.99 GENUINE PARTS COMPANY/NA 09/28/2020 114846 3270-486044 701-49800-222 BATTERY FOR UNIT 710 142.52 Total 114846:339.20 GOPHER ACE 09/28/2020 114847 3103/1 701-49800-221 REFLECTIVE NUMBERS 1.78 GOPHER ACE 09/28/2020 114847 3240/1 101-45200-223 SOIL TAMPER Parks 44.99 GOPHER ACE 09/28/2020 114847 3249/1 101-43000-404 PAINTERS TAPE Public Works Department 4.99 Total 114847:51.76 HEALTH PARTNERS 09/28/2020 114848 99803371 101-21706 HEALTH INSURANCE 10/2020 55,780.50 HEALTH PARTNERS 09/28/2020 114848 99803371 101-15998 COBRA HEALTH INS 10/2020 3,398.50 HEALTH PARTNERS 09/28/2020 114848 99803371 101-42110-135 HEALTH INS 10/2020 - POLICE CONT Police Department 739.50 HEALTH PARTNERS 09/28/2020 114848 99803371 101-21706 RETRO ADJUSTMENT - FOURNIER 1,159.00 Total 114848:61,077.50 HENNEPIN COUNTY ENVIRON 09/28/2020 114849 1092111 101-45200-404 BEACH WATER SAMPLING Parks 930.00 Total 114849:930.00 HENNEPIN COUNTY INFOR TE 09/28/2020 114850 1000153804 101-42110-414 RADIO LEASE Police Department 2,613.18 HENNEPIN COUNTY INFOR TE 09/28/2020 114850 1000153827 101-43000-414 PW RADIOS 08/20 Public Works Department 206.91 Total 114850:2,820.09 LAKESCAPE LLC 09/28/2020 114851 531 101-45200-404 BEACH WEED CONTROL Parks 674.68 Total 114851:674.68 LEAGUE OF MN CITIES 09/28/2020 114852 090420 703-49960-361 2020 PROPERTY/CASUALTY INSURANCE 39,975.00 Total 114852:39,975.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LEAGUE OF MN CITIES INS TR 09/28/2020 114853 6110 703-49960-379 LAND USE DEDUCTIBLE - MARKS 2,500.00 Total 114853:2,500.00 MANSFIELD OIL COMPANY 09/28/2020 114854 21947637 101-42110-212 UNLEADED FUEL Police Department 848.76 MANSFIELD OIL COMPANY 09/28/2020 114854 21949705 701-49800-212 DIESEL FUEL 511.05 MANSFIELD OIL COMPANY 09/28/2020 114854 21949706 101-42110-212 UNLEADED FUEL Police Department 3,404.14 MANSFIELD OIL COMPANY 09/28/2020 114854 21949730 701-49800-212 DIESEL FUEL 460.12 Total 114854:5,224.07 Metro Sales Inc 09/28/2020 114855 INV1665142 710-49970-401 B&Z COPIERS 06/19/20-9/18/20 179.54 Metro Sales Inc 09/28/2020 114855 INV1665143 710-49970-401 COPIERS 6/19/20-9/18/20 1,450.13 Total 114855:1,629.67 MHSRC/Range 09/28/2020 114856 629430-7901 101-42110-437 DRIVING SCHOOL Police Department 890.00 Total 114856:890.00 MINNEAPOLIS OXYGEN COMPA 09/28/2020 114857 00064530 701-49800-222 ACETYLENE, OXYGEN 30.69 MINNEAPOLIS OXYGEN COMPA 09/28/2020 114857 00064531 101-42110-221 OXYGEN Police Department 51.15 MINNEAPOLIS OXYGEN COMPA 09/28/2020 114857 20160920 101-42110-221 OXYGEN Police Department 106.38 Total 114857:188.22 MINNESOTA EQUIPMENT 09/28/2020 114858 P97705 701-49800-221 REPAIR CUTOFF SAW 26.52 Total 114858:26.52 MISSION COMMUNICATIONS LL 09/28/2020 114859 1044647 602-49450-403 LS#14 SERVICE PACKAGE Sewer 347.40 Total 114859:347.40 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 601-39610 SALES TAX - 8/2020 57.00 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37910 SALES TAX - 8/2020 3,700.00 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37920 SALES TAX - 8/2020 1,606.00 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37930 SALES TAX - 8/2020 316.00 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37940 SALES TAX - 8/2020 92.00 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37960 SALES TAX - 8/2020 32.00 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37970 SALES TAX - 8/2020 18.00 MN DEPT OF REVENUE-WIRE 09/28/2020 114860 083120 101-37980 SALES TAX - 8/2020 8.00 Total 114860:5,829.00 MN DEPT OF TRANSPORTATIO 09/28/2020 114861 P00012376 101-43000-408 STREET SIGNAL MAINTENANCE Public Works Department 463.83 Total 114861:463.83 Modern Power Solutions LLC 09/28/2020 114862 0489 602-49450-403 REPAIR GENERATORS Sewer 4,909.18 Total 114862:4,909.18 MOUND TRUE VALUE 09/28/2020 114863 170858 101-42110-240 MISC EQUIPMENT Police Department 16.97 Total 114863:16.97 MP Asphalt Maintenance 09/28/2020 114864 0120 101-43000-408 CRACK SEALING - CASCO, DUNWOODY FRED, Public Works Department 20,150.00 MP Asphalt Maintenance 09/28/2020 114864 0122 101-43000-408 MASTIC PATCHING- WILLOW, OLD LONG LK RD Public Works Department 5,000.00 Total 114864:25,150.00 NAVARRE HARDWARE 09/28/2020 114865 326905 101-45200-223 WASP SPRAY Parks 1.99 NAVARRE HARDWARE 09/28/2020 114865 326907 601-49400-227 SUPPLIES Water 2.40 NAVARRE HARDWARE 09/28/2020 114865 327051 601-49400-227 GATE VALVE LETTERS Water 1.58 Total 114865:5.97 Newegg Business Inc 09/28/2020 114866 1302907107 710-49970-221 COVID 19 - WEB CAM - EOC 366.15 Newegg Business Inc 09/28/2020 114866 1302924493 710-49970-221 UPS BATTERY 122.69 Newegg Business Inc 09/28/2020 114866 1302926591 710-49970-221 CROSSOVER CABLE 11.64 Newegg Business Inc 09/28/2020 114866 1302926749 710-49970-221 IPAD CHARGERS 53.12 Newegg Business Inc 09/28/2020 114866 1302929429 710-49970-221 SPARE MONITORS 723.96 Newegg Business Inc 09/28/2020 114866 1302937380 101-42110-221 MEMORY CARDS - DRONES Police Department 58.46 Newegg Business Inc 09/28/2020 114866 1302939249 101-42110-221 MEDIA CARD READER - DRONES Police Department 22.00 Newegg Business Inc 09/28/2020 114866 1302945798 710-49970-221 HARD DRIVE - MDC 59.99 Total 114866:1,418.01 NORLINGS 09/28/2020 114867 37350 101-41900-404 CITY HALL & PD LANDSCAPE MAINTENANCE Central Services 509.00 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount NORLINGS 09/28/2020 114867 37351 101-45200-404 NAVARRE PARK MAINTENANCE Parks 252.00 NORLINGS 09/28/2020 114867 37352 101-45200-404 LIVINGSTON PARK MAINTENANCE Parks 418.00 NORLINGS 09/28/2020 114867 37353 101-45200-404 LYDIARD BENCH PAD Parks 1,200.00 Total 114867:2,379.00 O SULLIVANS HOLIDAY 546 09/28/2020 114868 083120 101-42110-402 08/20 CAR WASHES AND FUEL Police Department 82.41 Total 114868:82.41 O SULLIVANS HOLIDAY 547 09/28/2020 114869 083120 101-42110-402 08/20 CAR WASHES Police Department 132.81 Total 114869:132.81 OFFICE DEPOT 09/28/2020 114870 11768654900 101-41900-201 POST IT NOTES Central Services 46.38 OFFICE DEPOT 09/28/2020 114870 1224734710 101-41900-201 BINDERS Central Services 7.69 OFFICE DEPOT 09/28/2020 114870 1224803850 101-41900-201 PENS Central Services 11.47 OFFICE DEPOT 09/28/2020 114870 1231631270 101-42110-201 OFFICE SUPPLIES Police Department 160.33 Total 114870:225.87 Omann Brothers Paving Inc 09/28/2020 114871 2020 STREE 435-20600 20-001 2020 STREET IMPROVEMENT PROJECT 7,777.93- Omann Brothers Paving Inc 09/28/2020 114871 2020 STREE 435-48973-590 20-001 2020 STREET IMPROVEMENT PROJECT 2020 Street Improvements 155,558.44 Total 114871:147,780.51 On Time Delivery Service Inc.09/28/2020 114872 319480 101-41900-322 DELIVERY - CAMPBELL KNUTSON Central Services 25.70 Total 114872:25.70 ORONO PUBLIC SCHOOLS 09/28/2020 114873 CARES PAY 240-25695-489 COVID 19 - CARES ACT GRANT 194,416.00 Total 114873:194,416.00 PEMBER COMPANIES 09/28/2020 114874 RFP 3 602-20600 2019 SEWER IMPROVEMENTS 22,224.00 Total 114874:22,224.00 PIRTEK 09/28/2020 114875 PL-T0000364 101-43000-403 PRESSURE WASHER HOSE REPAIR Public Works Department 181.45 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114875:181.45 PRAIRIE RESTORATIONS INC 09/28/2020 114876 25837 234-45680-404 LURTON PARK VEGETATION MGMT 1,125.00 Total 114876:1,125.00 PUBLIC EMPLOYEES RETIREM 09/28/2020 114877 091020 101-21704 PERA 8/24/20-9/6/20 37,316.20 Total 114877:37,316.20 QUALITY FLOW SYSTEMS INC 09/28/2020 114878 39638 602-49450-406 GS 30 REPAIR Sewer 584.10 Total 114878:584.10 Reinders Inc.09/28/2020 114879 3074183-00 101-45200-223 BEDERWOOD FERTILIZER Parks 46.60 Total 114879:46.60 RITEWAY BUSINESS FORMS 09/28/2020 114880 20-32314 101-41900-201 CHECKS AP Central Services 381.16 Total 114880:381.16 Schneider Excavating and Gradin 09/28/2020 114881 091820 651-16500 20-021 STORMWATER PROJECT 110,102.75 Total 114881:110,102.75 SECOND NATURE GRAPHICS 09/28/2020 114882 396 101-41900-201 BUSINESS CARDS - PEITSO, JOHNSON Central Services 115.00 Total 114882:115.00 SECURITY & SOUND CO 09/28/2020 114883 22843 614-16500 TRICASTER 10,913.00 SECURITY & SOUND CO 09/28/2020 114883 22844 710-49970-221 COVID 19 - ADDITIONAL SPEAKERS - COUNCIL 4,528.50 Total 114883:15,441.50 SHAUGHNESSY LAWN CARE 09/28/2020 114884 091020 101-45200-404 PARK MOWING Parks 8,130.00 Total 114884:8,130.00 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount SiteOne Landscape Supply LLC 09/28/2020 114885 103370962-0 101-45200-223 SOD STAPLES Parks 69.19 Total 114885:69.19 SRIXON SPORTS USA INC 09/28/2020 114886 6084039SO 101-45210-095 GOLF BALLS Golf Course 139.20 SRIXON SPORTS USA INC 09/28/2020 114886 6094154SO 101-45210-095 GOLF BALLS Golf Course 62.25 Total 114886:201.45 STREICHERS POLICE EQUIP 09/28/2020 114887 I1446781 101-42110-226 UNIFORMS Police Department 39.99 STREICHERS POLICE EQUIP 09/28/2020 114887 I1447403 101-42110-226 UNIFORMS Police Department 169.98 STREICHERS POLICE EQUIP 09/28/2020 114887 i1447617 101-42110-226 UNIFORMS Police Department 29.99 STREICHERS POLICE EQUIP 09/28/2020 114887 i1447713 101-42110-226 UNIFORMS Police Department 59.99 STREICHERS POLICE EQUIP 09/28/2020 114887 I1448909 101-42110-580 OTHER EQUIPMENT Police Department 57.98 STREICHERS POLICE EQUIP 09/28/2020 114887 I1449508 101-42110-226 UNIFROMS Police Department 1,377.57 Total 114887:1,735.50 SUN LIFE FINANCIAL 09/28/2020 114888 1020LIFE 101-21710 LIFE INS-OCT/2020 1,190.70 SUN LIFE FINANCIAL 09/28/2020 114888 1020STD 101-21714 STD-OCT/2020 911.55 Total 114888:2,102.25 SUSAN SCHULTZ 09/28/2020 114889 090820 101-42110-437 LUNCH - TRAINING Police Department 18.04 Total 114889:18.04 Syn-Tech Systems 09/28/2020 114890 221718 701-49800-212 MAINTENANCE AGREEMENT FUEL SYSTEM - P 550.00 Total 114890:550.00 TALLEN AND BAERTSCHI 09/28/2020 114891 092120 101-41600-306 PROSECUTION SERVICES-09/2020 Law/Legal Services 2,823.50 Total 114891:2,823.50 The Davey Tree Expert Company 09/28/2020 114892 914998733 101-45220-404 BRUSH SITE GRINDING Brush Site 2,688.13 Total 114892:2,688.13 THE HARTFORD 09/28/2020 114893 1020LTD 101-21713 LTD 10/2020 1,803.59 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114893:1,803.59 THE HOME DEPOT 09/28/2020 114894 5202506 101-43000-221 TOOLS Public Works Department 180.93 Total 114894:180.93 THOMSON WEST 09/28/2020 114895 842899556 101-42110-311 DATA PROCESSING Police Department 255.00 Total 114895:255.00 ULINE 09/28/2020 114896 1237235307 101-42110-201 OFFICE SUPPLIES Police Department 249.60 Total 114896:249.60 VALLEY RICH CO 09/28/2020 114897 28624 601-49400-405 WATER MAIN BREAK - 3280 SHORELINE DR Water 3,746.72 VALLEY RICH CO 09/28/2020 114897 28625 601-49400-405 CURB STOP REPAIR AT 3508 LYRIC AVE Water 4,346.54 Total 114897:8,093.26 VARNER MOBILE SERVICES LL 09/28/2020 114898 8350 701-49800-402 UNIT #431 REPAIR 2,526.51 VARNER MOBILE SERVICES LL 09/28/2020 114898 8351 701-49800-402 REPAIR UNIT #425 - DRIVER SIDE WINDOW 156.00 Total 114898:2,682.51 VISU SEWER CLEAN & SEAL IN 09/28/2020 114899 18-002-4 602-16500 2018 SEWER IMPROVEMENT 18-002 735.00 VISU SEWER CLEAN & SEAL IN 09/28/2020 114899 18-002-4 602-20600 2018 SEWER IMPROVEMENT 18-002 11,333.48 Total 114899:12,068.48 WATER CONSERVATION SVC IN 09/28/2020 114900 10673 601-49400-405 LEAK STUDY Water 1,568.00 Total 114900:1,568.00 WEAVER, JANETTE L 09/28/2020 114901 081120 101-41410-104 2020 PRIMARY ELECTION Elections 120.00 Total 114901:120.00 WILDTHREADS 09/28/2020 114902 25568 101-45210-095 GOLF COURSE APPAREL Golf Course 270.00 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 9/15/2020 - 9/28/2020 Sep 24, 2020 02:59PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114902:270.00 WILLIAMS TOWING 09/28/2020 114903 153840 231-45650-436 FORFEITURE TOWING CASE OR20006501 155.00 WILLIAMS TOWING 09/28/2020 114903 154059 231-45650-436 VEHICLE FORFEITURE CASE OR20-007251 155.00 WILLIAMS TOWING 09/28/2020 114903 20-2906 101-42110-402 SQUAD #248 MAINTENANCE Police Department 75.00 Total 114903:385.00 Wright-Hennepin Coop Electric 09/28/2020 114904 3502826471 101-45220-381 BRUSH SITE 8/1-9/1/20 Brush Site 22.89 Wright-Hennepin Coop Electric 09/28/2020 114904 3502826471 101-45210-381 GC SECURITY 10/1-10/31/20 Golf Course 41.82 Wright-Hennepin Coop Electric 09/28/2020 114904 3502826471 101-43000-381 ELECTRICAL SERVICE 08/01-09/01/20 Public Works Department 176.99 Total 114904:241.70 Yamaha Golf & Utility 09/28/2020 114905 01-238131 101-45210-403 GOLF CART REPAIR Golf Course 1,195.21 Total 114905:1,195.21 Grand Totals: 959,148.39 AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: 1. Purpose. The purpose of this action item is to formally call a Special Meeting to canvass election results from the General Election held on November 3, 2020 for Friday, November 13, 2020 at 1:00 p.m. 2. Background. Due to the additional week to accept mail-in Absentee ballots, Veterans Day, and the time needed to prepare statistics from the General Election held on November 3rd, Cities and Schools must canvass on November 13, 2020. 3. City Communications. A notice of the change will be displayed on the Notices page of the City’s website. This notice will also be sent out to the regular posting locations, posted on the listserv, and then posted to Facebook and Twitter. The notice has been provided in the exhibits. COUNCIL ACTION REQUESTED Motion to call a Special Meeting to canvass Election Results for the 2020 General Election to be held on Friday, November 13, 2020 at 1:00 p.m. in the Orono Council Chambers. Exhibits A. Notice of Special Meeting Item No.: 4 Date: September 28, 2020 Item Description: Set Special Meeting to Canvass Election Results on November 13, 2020 Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda CITY OF ORONO NOTICE OF SPECIAL CITY COUNCIL MEETING TO CANVASS THE 2020 GENERAL ELECTIONS RESULTS Notice is hereby given that the Orono City Council will hold a Special Meeting to canvass the 2020 General Elections Results on Friday, November 13, 2020 beginning at 1:00 p.m. The Orono City Council will meet in the Orono City Council Chambers, 2780 Kelly Parkway, Orono, Minnesota. This meeting is open to the public. .Anna Carlson City Clerk Posted at: City Hall Crystal Bay Post Office Long Lake Post Office AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is announce the retirement for Gregg Palmer for the Public Works Department, gain council approval of the early retirement agreement for Gregg Palmer and to inform the council of efforts to fill the maintenance worker vacancy within Public Works. 2. Background. Mr. Gregg Palmer has announced his plans to retire after 30 years of suburb service to the City of Orono as a maintenance worker. His date of retirement will be October 30th, 2020. Staff will provide a resolution of appreciation for council consideration closer to Gregg’s retirement date. 3. Early Retirement. Gregg has requested to exercise option 1 of the early retirement plan offered by the City. The early retirement option was offered to any employees in the Local 49 union that are eligible for retirement under PERA during Fiscal year 2020 and 2021. Option 1: The City offers to pay insurance benefits at the single rate as outlined in the current labor agreement for up to 3 years or until age 65, whichever comes first. Option2: Employees eligible for the phased retirement option under the PERA Phased Retirement Program are encouraged to consider this option. The city would continue to pay insurance at a single rate as outlined in the current labor agreement for up to 3 years and the City would offer up to 500 hours of part time employment at the current rate of pay. 4. Recruitment. The Public Works Department has six full time maintenance worker positions with one vacancy. The maintenance worker positions are critical to meet current service needs and are essential to City operations. The selection process for the vacant position will involve advertising the position, application screening, an interview panel and reference checking. Upon completion of the process a candidate will be presented to the council for consideration for appointment. 5. Timeline. The timeline for the process is as follows: When What 28 September 2020 Approve Early Retirement 5-16 October 2020 Advertise Position 19-23 October 2020 Review Applications 26-30 October 2020 Interview and Skills Testing 30 October 2020 Gregg Palmers Last Day 9 November 2020 Council Approval/Appointment NLT 23 November 2020 New Employees First Day COUNCIL ACTION REQUESTED Motion to approve the attached early retirement agreement. Exhibits A. Early Retirement Agreement Item No.: 5 Date: September 28, 2019 Item Description: Public Works Maintenance Worker Retirement and Recruitment Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda 211755v2 1 EARLY RETIREMENT AGREEMENT BETWEEN CITY OF ORONO, MINNESOTA AND ___________________________ THIS AGREEMENT, made and entered into this _______ day of ______________, 2020, by and between the CITY OF ORONO, a Minnesota municipal corporation (hereinafter the "City"), and __________________________, an individual (hereinafter "Employee"). RECITALS A. The City has offered certain employees of the Local 49 Union the right but not the obligation to participate in an early retirement option. The City offered to pay insurance benefits at the single rate as outlined in the current labor agreement for up to three years or until age 65, whichever comes first. B. The Employee will turn 65 before three years have passed from the date of resignation. C. The Employee has decided to voluntarily participate in the program. NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and agreements as set forth herein the sufficiency of which is hereby acknowledged by both parties, the City and the Employee agree as follows: 1. RESIGNATION. The Employee hereby voluntarily resigns from employment with the City of Orono effective ______________, 2020. 2. INSURANCE. The City shall contribute no less than 100% of the monthly premium cost for single health insurance coverage. Health coverage must be selected from the plans available to City employees. 3. TERM. The City’s monthly contributions towards the Employee’s health insurance coverage under this Agreement will begin after the Employee’s employment is terminated. The City’s monthly contributions will cease after the Employee’s 65th birthday. 211755v2 2 4. UNEMPLOYMENT INSURANCE. Employee agrees that Employee’s termination of employment was voluntary and that the decision to quit was not the result of a good reason caused by the City. Employee has been advised that an employee who voluntarily quits is generally not eligible for unemployment insurance. 5. RELEASE. In consideration of the benefits provided by this Agreement, Employee shall furnish the City a Release in the form attached hereto as Exhibit “A.” If the Employee rescinds the Release, as provided for in the Release, this Agreement shall be null and void. IN WITNESS WHEREOF, the City and the Employee have approved and executed this Early Retirement Agreement on the day and year first above written. Dated: , 2020. CITY OF ORONO BY: Dennis Walsh, Mayor BY:______________________________________ Anna Carlson, City Clerk Dated: , 2020. EMPLOYEE BY: 211755v2 3 EXHIBIT A RELEASE 1. DEFINITIONS. I intend all words used in this Release to have their plain meaning in ordinary English. Technical legal words are not needed to describe what I mean. Specific terms I use in this Release have the following meanings: A. I, me, and my include both me and anyone who has or obtains any legal rights or claims through me. B. City as used herein, shall at all times mean the City of Orono, a Minnesota municipal corporation, the present or former elected officials, city manager, administrators, employees, and agents of any of them, whether in their individual or official capacities, any pension or other benefit plan applicable to the employees or former employees of City in their official and individual capacities. C. My Claims mean all of the rights I now have to any relief of any kind from City, whether or not I now know about those rights, arising out of my employment with City and my termination of employment, including but not limited to claims for violation of the Minnesota Human Rights Act, the Age Discrimination in Employment Act, or other federal, state, or local civil rights laws based on age or other protected class status; veteran's preference rights; breach of contract; fraud or misrepresentation; defamation; intentional or negligent infliction of emotional distress; breach of the covenant of good faith and fair dealing; promissory estoppel; negligence or other breach of duty; wrongful termination of employment; retaliation; harassment; breach of public policy; my conduct as a "whistleblower"; failure to pay wages or benefits; and any other claims for unlawful employment practices whether legal or equitable. My Claims also means any claims I could bring in any forum or court or pursuant to any grievance procedure. However, this Release shall not affect any claims which could be made under any welfare benefit plan or any pension or retirement plan through City. 2. AGREEMENT TO RELEASE MY CLAIMS. I am receiving consideration from the City as set forth in the Early Retirement Agreement. In exchange for these payments, I agree to give up all My Claims against City. I will not bring any lawsuits, file any charges, complaints, or notices, or make any other demands against City based on My Claims. The consideration I am receiving is a full and fair payment for the release of all 211755v2 4 My Claims. I acknowledge that City does not owe me anything, directly or indirectly, in addition to what I will be receiving. 3. WAIVER. Employee shall have 21 days from the date of delivery of this Agreement and Release to execute this Agreement and Release. Employee must execute this Agreement and Release by the above date should she so choose to receive the benefits described in this Agreement. 4. ADDITIONAL AGREEMENTS AND UNDERSTANDINGS. I under- stand that I may rescind (that is, cancel) this Release and the Early Retirement Agreement to which it is attached within seven (7) calendar days of signing it to reinstate federal claims under the Age Discrimination in Employment Act and within fifteen (15) calendar days of signing it to reinstate state claims under the Minnesota Human Rights Act. To be effective, my rescission must be in writing and delivered to City in care of Dustin Rief, the City Administrator, at the following address; 2750 Kelley Parkway, Orono, MN 55356, either by hand or by mail within the relevant rescission period. If sent by mail, the rescission must be: (1) postmarked within the 7-day or 15-day period; (2) properly addressed to City; and (3) sent by certified or registered mail, return receipt requested. I have read this Release carefully and understand all its terms. I have had an opportunity to discuss this Release and the Early Retirement Agreement to which it is attached with my own attorney and have fully negotiated this Release and the Early Retirement Agreement with City. In agreeing to sign this Release, I have not relied on any statements or explanations made by City, its representatives or attorneys. I understand and agree that this Release and the Early Retirement Agreement to which it is attached contain all the agreements between City and me. We have no other written or oral agreements. Dated: __________________, 2020. ___________________________________ _____________________ Subscribed and sworn to before me this ______ day of __________, 2020. ____________________________________ Notary Public AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this council action is to gain council authorization to execute the security and access control project for select city facilities. 2. Background. Access control to City Hall and the Public Works building has not been upgraded/ changed out since the facilities were built in 1992. Currently access control is accomplished through a lock and key system with all employees and contract laborers having the same key. There is no way to track who has accessed the building when. The Police Department does have an electronic access control system however has a couple areas that need additional access control. Both City Hall and the Police Department buildings are in need of improvements to their security systems for detecting intruder detection. The Police Chief reports there has been an increase in attempted break-ins at municipal facilities in the metro area. 3. Project Scope. The project scope includes: a. Installation of a security system improvement in City Hall and the Police Department. b. Installation of additional electronic access control for the Police Department. c. Installation of an electronic access control for City Hall and the Public Works Facility. 4. Cost. The City solicited proposals and received two. Staff recommends accepting the proposal for Security and Sound for $16,487. 5. Funding. Funding for the project would come from the Building Fund. As the access control system can also be used to assist in contract tracing, staff will explore reimbursement opportunities via the Cares Act. 6. Staff Recommendation. Staff recommends approval of the project with Security and Sound. COUNCIL ACTION REQUESTED Motion accept the proposal from Security and Sound to install access control and security systems in the city facilities $16,487. Exhibits A. Quote Summary Item No.: 6 Date: September 28, 2020 Item Description: Security and Access Control for City Facilities Presenter: Adam T. Edwards, P.E City Engineer/ Dir of Public Works Agenda Section: Consent Agenda Exhibit A. Summary of Quotes Building Improvement Work Contractor Quote Security Sound $ 16,487.95 WH Security $ 27,289.95 AGENDA ITEM Prepared By: Correy Farniok Reviewed By: DJR Approved By: DJR Purpose. The purpose of this action item is to gain approval of LEO Web Protect Inc. (LWP) for police officers and other city staff. Background. In the last year officers/staff have received several notifications from companies and vendors that city employees’ information may have been breached. This has included State programs as well as other sources that employees have subscribed to for business purposes. Staff and officers deal with people that may be affiliated with organizations that may target law enforcement, judges, others in the judicial system including their families. We have experience this first hand with officers and a judge that lives in our community. The ease in which a person can find and obtain private information via the internet on a intended victim and their family is overwhelming. In the past this information has been used to place liens on officer’s homes and used to stalk and harass their intended victims. The city uses many vendors that has access to our private data. We can assume that each of these have safeguards in place to protect private data, but it is all too often that we hear of companies and even the State of MN sending out messages of data breaches of their systems. LEO Web Protect Inc. (LWP) specializes in the removal of personal private information from the Internet. LWP is a fully managed comprehensive online privacy solution. LWP continuously removes personal information from the Internet. Several area departments currently utilize this product including the cities of Brooklyn Center, Minneapolis Police Federation and Bloomington Police Federation. Cost. Per member cost is $74.99 annually or $3.11 per pay period. 30 members of the police department would be $2,249.30 annual cost. If you add city supervisor staff (5) additional members the total cost would be $2,624.65. Funding. Funding for this would be from the general fund budget of each department. Staff Recommendation. I would recommend the approval of LWP for licensed police officers (30) and city supervisory staff as a coat of $2624.65 annually. COUNCIL ACTION REQUESTED Motion to approve the LEO Web Protect for 35 city employees at an annual rate of $2,624.65 Item No.: 7 Date: September 28, 2020 Item Description: Approval of Data Privacy Program Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Correy Farniok Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval to accept a donation from Carl and Abby Bergquist. 2. Background. The Police Department has received a $200 donation from Carl and Abby Bergquist. Carl and Abby wants to thank the police officers for keeping our community safe and wants the $200 to be used to buy officer’s lunch. 3. Staff Recommendation. I recommend approval to accept the $200 donation. COUNCIL ACTION REQUESTED Motion for approval to accept $200 donation from Carl and Abby Bergquist. Thank you Carl and Abby Bergquist for you kind and thoughtful donation. Exhibits A. Quote for office furniture. Item No.: 8 Date: September 28, 2020 Item Description: Approval to Accept Donation Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this memo is to confirm Council Direction for the City to taking on the responsibility for winter maintenance of Three Rivers Parks District (TRPD) trails; gain approval of updates to the Snow and Ice Maintenance Policy; and approve procurement of a Tool Cat. 2. Background. Every year the City receives requests from residents and groups to perform winter maintenance on the regional trail systems; in particular the Dakota Trail. TRPD does not provide winter maintenance for the regional trials, however has a program to allow municipalities to do so. To date Orono and our neighboring communities have declined to accept winter maintenance responsibility for the regional trail system. The Cities’ position has been that regional assets should be maintained by the regional body responsible for them. The one exception is that the Orono has historically maintained the trail along Old Crystal Bay Road from Wayzata Blvd and to CR6 as it functions as a side walk. Every three years TRPD asks each city along its regional trails to respond as to whether the city wishes to authorize winter use of the trail segments within their communities. Acceptance requires that the city accept responsibility for maintaining the trails including but not limited to plowing, sweeping, sanding, trash removal and sign placement from November 15th to March 31st. TRPD also requires that the city provide a Certificate of Insurance. In 2018 TRPD began offering cities $500/mile for winter maintenance of trails. At the February 10th, 2020 Council Work Session the city council provided direction to staff to be prepared to assume winter maintenance of select regional Trail within Orono. Since that time staff has coordinated with TRPD, prepared updates to the Snow and Ice Policy and reviewed resource needs for compliance with the direction. 3. Regional Trails Description. TRPD within Orono (Map at Exhibit A) include (6.4 total of miles): a. The Dakota Regional Trail is a bituminous surfaced trail which goes through Orono East to West for 3.5 miles to the north of Shoreline Road from Wayzata to Minnetonka Beach and then from Minnetonka Beach to Spring Park. b. The Lake Independence Trail is 2.9 miles of bituminous surfaced trail which connects the Luce Line Trail to Starkey Road and then Baker Park following Old Crystal Bay Road North and then CSAH 6 West. 4. Regional Trail Maintenance Scope of Work. Orono Public Works will provide winter maintenance on the following TRPD trails: Independence trail from County Road 6 to the Luce Line Trail (1.82 mi), the Dakota Trail from the Wayzata Boundary to the Minnetonka Beach Boundary (2.69mi) and the Dakota Trail from the Minnetonka Beach Boundary to the Spring Park Boundary (0.81mi). Application is at Exhibit B. 5. Policy Change. With the doubling of the miles of trails and sidewalks the city will provide winter maintenance for, it is prudent to revisit and update the City’s Snow and Ice Management Policy. The Updated Policy is at Exhibit C. Changes include: update to regain goal for trails and sidewalks, addition Item No.: 9 Date: September 28th, 2019 Item Description: Winter Maintenance of Three Rivers Park District Regional Trails Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Public Works/ City Engineer AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR of a trails and sidewalk section, addition of a parking lot section, and updates to the materials section. Proposed additions are underlined. Deletions are crossed out. 6. Equipment Procurement. To better maintain our existing trails and sidewalks as well as TRPD’s trails, staff proposes the procurement of a Tool Cat. A Tool Cat will allow the city to capitalize on any of the attachments we currently have for our Bobcat Skid Steer (snow blower, broom, brush mower, buckets, auger and forks) but is on a platform much more conducive to maneuvering on trails and sidewalks. The Tool Cat is on the propose CIP for 2021 however we would like to start the procurement process early to be able to use it in the upcoming winter season. The Tool Cat was originally added to the CIP as a Parks maintenance vehicle replacing some of the aging specialty pieces of equipment. 4. Cost. a. Operation and Maintenance. Maintaining the Regional Trails (5.32 Mi) for 5 months each year for snow removal would cost approximately $6490 in labor and equipment. (20 snow or ice events *5.32 miles * 1 hr/mile to travel, plow, sweep and then touch up *($45/hr in labor + $16/ hr in equipment)) b. Equipment. A Tool Cat with articulating plow and deicing distribution unit costs $66,684. 5. Funding. a. Operation and Maintenance. TRPD will provide up to $2660 per year. The remaining $3830 would have to come from the General Fund/Parks Operating Budget. b. Equipment. The Tool Cat will be funded by the Equipment Outlay Fund. 5. Future Consideration. If Orono selects to maintain the Dakota trail then we should consider maintaining it all the way from Wayzata to Mound (Through Minnetonka Beach and Spring Park) in order to provide continuity. This will require coordination and approval form the cities of Minnetonka Beach and Spring Park. COUNCIL ACTION REQUESTED Motion to: a. Approve the use of city resources to provide winter maintenance of select Regional trails. b. Adopt the updated City Snow and Ice Management Policy c. Approve the procurement of a Tool Cat. Attachments: A- Trail Map B- Three Rivers Park District Regional Trail System Winter Permit C- City Snow and Ice Management Policy (DRAFT UPDATE) Exhibit A. Exhibit B. 1 Adopted by City Council on 28 September 2020 CITY OF ORONO SNOW AND ICE MANAGEMENT POLICY September 28th, 2020 1. Introduction. It is among the responsibilities of the City of Orono to manage snow and ice on City streets and public property under the City’s jurisdiction. The purpose of this document is to set policies for how the City will fulfill this responsibility and to identify those City officials and employees who are authorized to set subordinate policies and make judgments in the course of carrying out snow and ice management activities. Setting policies for snow and ice management involves balancing the following priorities: A. Public safety. The safety of those traveling by motor vehicle, on foot and by other modes of transportation is of high priority. The goal of the City is to provide for surface conditions that are safe for travel in consideration of surrounding conditions and circumstances. However it is not possible or practicable for snow and ice to be fully removed from all surfaces or prevented from accumulating on surfaces. The City encourages and expects that City residents and other members of the traveling public will at all times conduct their activities mindful of conditions, hazards, and what is necessary to remain safe. B. Personnel safety. City personnel incur risk by their presence on public ways while managing snow and ice. The safety of City personnel as well is of the utmost importance. C. Environment. Materials to maintain or improve surface traction contribute pollutants such as sand and chlorides to surface waters and to City stormwater basins and other facilities, which in turn can increase the cost of maintaining those facilities. It is important not to use an excess of these materials. D. Cost. City funds are limited and taxpayers require that they be spent cost-effectively. It is not possible to address all snow and ice issues simultaneously and completely. E. Adaptability. Particularly with respect to effectiveness, cost and environmental consequences, snow and ice management is a realm of innovation. It is important that City policy allow for personnel to maintain awareness of developments and allow for practices to be adjusted as appropriate. The public must practice due care given the continuously changing hazards presented by natural snow and ice concerns. 2. Responsibility for Private Roadways, Parking Areas, Sidewalks, and Trails. The City is not responsible for snow and ice management on any roadway or parking area not owned by or dedicated to the City except as may be provided in a legally binding, written acceptance of that responsibility in the context of a development approval or otherwise. It is the responsibility of the resident and/or property owner to remove all accumulated snow from all other sidewalks along public streets adjoining their property. This includes any snow plowed from public streets onto the sidewalk. 3. Staff Responsibilities. Authority with respect to snow and ice management decisions is delegated as follows: 2 Adopted by City Council on 28 September 2020 A. Director of Public Works. The Director of Public Works (DPW) will exercise general oversight of snow and ice management activities. (1). Will make recommendations to the Council on staffing, purchases and funding as a part of annual budgeting. (2). Will exercise responsibility with respect to personnel training. (3). Will establish procedures for reports on snow and ice conditions from City personnel or the public to be documented and routed to appropriate City personnel so that such reports inform snow and ice management activities. (4). Will incorporate best practices innovations in to the policy and practices of the city with respect to snow and ice management. B. Streets Supervisor. The Streets Supervisor is responsible for the execution of snow and ice removal operations within the parameters set by this policy and direction from the DPW. Further the Supervisor is responsible for: (1). Directing resources and providing operational direction to Staff during the execution of snow and ice management activities. (2). Adjusting priorities during an event in consultation with the Public Works Director. (3). Determining when to begin, suspend and end snow and ice management activities. (4). Determining which techniques and materials are to be used during storm response. C. Operators. Within the policies set by the DPW and directions given by the Streets Supervisor. Operators are to use professional judgment and discretion to determine the best course of action to complete snow and ice management responsibilities under the circumstances, considering public and driver safety. 4. Maintenance Area Priorities. The City differentiates among maintenance areas based on a variety of factors, including traffic volume and location. The established City priority is as follows: Classification Target Regain Time Description Arterials/ Collectors 0-4 hours These are high volume high speed routes, which connect major sections of the city. They provide access for emergency fire, police, and medical services though out the city. Residential Streets 4-8 hours These are low volume low speed residential streets including cul-de-sacs used by mainly by local residents only Parking Lots and Alleys 8-10 hours City owned parking lots including: City Hall, Police Department, Public Works, Navarre Municipal Lot, Crystal Bay Post Office and the parking lots of the city parks. Sidewalks and Trails 10-36 hours Designated Trails and Sidewalks: Select City owned trails and any Regional trails maintained by the city through agreement with Three Rivers Park District Sidewalks adjacent to municipal property 5. Operational Framework. In preparation and response to winter weather events the City staff address the priorities by following the steps below. In addition staff will consider localized safety concerns, reported hazard conditions and other relevant information in adjusting priorities. A. Prior to Forecast Storms. Prior to a snow or ice storm’s arrival collector road and key site (intersections, hill, sharp corners and historical problem areas) will be pretreated with a brine application. 3 Adopted by City Council on 28 September 2020 B. During Storm/ Response to un-forecast storm. The City Streets supervisor in consultation with the Police and DPW will decide when to begin snow or ice control operations. The criteria for that decision are: Criteria Description Snow accumulation Snow removal operations will generally be conducted for snowfall of one (1) inch or greater on collector roads and two (2) inches or greater on residential roads. During long duration large accumulation events efforts will be focused on higher priority roads. Time of snowfall Snow plowing operations will be adjusted based on the timing of the storm / accumulation to ensure that priority roads are clear prior to the morning and afternoon rush hours as well as school start and release times. Crew Safety Crew availability and safety will dictate how fast roads area cleared. Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility C. Post Storm. The City Supervisor(s) will determine if and when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. D. Emergency Situations. The City will dispatch operators and equipment as soon as possible to the routes required by emergency vehicles—fire, medical, police—responding to an emergency situation within the jurisdiction of the City, Fire Department, or Police Department. E. Other. To address isolated icy spots and drift areas the police or dispatch will notify the Public Works on call. The on-call person will assess the situation and apply the appropriate measure to remove the hazard or call in additional public works personnel to assist. F. Documentation. The City and its operators will document control practices and decisions and keep written or printed records of application and other decisions in carrying out this Policy. A storm record will be completed within the Public Works work flow management system (Cartegraph) for each storm event and should include operating times, weather conditions, material used, and personnel and equipment resources committed. 7. Methods of Snow and ice removal. The city of Orono will follow the guidelines provided in the Minnesota Snow and Ice Control Handbook. A. Plowing. Snow will be plowed in a manner so as to minimize traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right on two-way streets. The goal will be to remove snow from roads as quickly as possible to reduce compaction remove snow and loose ice before deicing applications. Snow on cul-de-sacs will normally be plowed to the center in an attempt to provide the largest turning radius possible for emergency vehicle ingress and egress. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. B. Material application. The city will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. Salt and other chemicals are applied for de-icing and anti-icing. Sand will be applied in situations when de-icing is not possible in order to provide some traction. The city is concerned about the effect of such chemicals on the environment and will limit its use for that reason. The City is concerned about the effect of salt, materials for traction, or chemicals on the environment and 4 Adopted by City Council on 28 September 2020 will limit their use that reason. Therefore, it is the policy of the City to utilize salt, materials for traction, or a chemical mixture in the ratio that provides for reasonably safe driving conditions. The application of these types of materials is not always intended to provide bare pavement immediately following winter weather events. In addition, the desired results of these materials can vary with different temperatures. Appendix A Contains the guidelines for which material will be used in which situation. (1). De-Icing- Is the process of removing ice from a surface. When a deicing solution such as salt is applied to a surface a brine solution is created. Brine is water saturated or nearly saturated with salt and has a lower freezing point than water. The brine loosens the ice or snow from the pavement. (2). Anti-Icing (pre-treating)- Works like a de-icing solution by using a brine solution to lower the temperature at which water freezes. Anti-icers are applied prior to snowfall to prevent snow and ice from bonding to the pavement. 8. Parking Lots. Snow plowing in municipal parking lots will begin when two (2") inches of snow has accumulated or when vehicular movement becomes difficult. Not all parking lots will be maintained. Priority parking lots include City Hall, Police Department, Public Works, Crystal Bay Post Office, and the Navarre Fire Station. Second Priority Parking lots include those serving city parks with active winter use. 9. Trails and Sidewalks. The City will provide snow and ice control measures on select trails throughout the winter. Trails to be plowed will be designated on the sidewalk and Trail Winter Maintenance Map. Plowing will be done on designated trails and sidewalks during regular workdays (Monday through Friday), beginning on the first work day after a snow event of two (2") inches or more or when drifting snow blocks pedestrian trail or sidewalk. It is the City's goal to get the trail plowing completed in three working days (36 hrs) after the snow event. Things such as equipment breakdowns, size of storm, or difficult conditions, may extend this time frame. Trails and sidewalks used by students to walk to school will be completed to allow pedestrian trail prior to school opening whenever possible. The plowing of trails and sidewalks will typically be done in the following priority, however, there may be changes in the priority due to type of snow, depth of snow, or timing of snow event: A. Trails used by students to walk to school. B. City owned Trails and sidewalks adjacent to streets C. Regional and recreational trails 10. Training. It is important that personnel involved in snow and ice management receive appropriate training to inform their operational capacities and the judgment that they must exercise in performing their responsibilities. The city will document, or require documentation of, all training that it requires or conducts. 11. Damage to Personal Property. Occasionally, snow plowing will result in damage to private property. The City will consider for repair or replacement at City expense property that is properly installed, permitted by City ordinance to be located adjacent to the street, and damaged by contact with city equipment. Property damage complaints will be documented by the Streets Supervisor. A. Mailboxes. The City will repair the damage or replace a mailbox, only if damage is the result of actual contact by the snow plow. The City will not assume responsibility for damages that are caused by mailboxes that protrude into the street or are damaged simply by snow pressure or snow rolling off the plow or wing. Replacements will be a standard metal mailbox and a 4” x 4”, decay resistance wood support post which will be installed by the city. 5 Adopted by City Council on 28 September 2020 B. Landscaping. The City will not be responsible for any damage to obstacles that are located in the right-of-way, such as sprinkler heads, fences, garden areas, etc. The City is also not responsible for repairing grass or sod that has been damaged in the right-of-way. The City will not repair or replace damaged trees, shrubs, or landscaping that is within the City Right of way. The city will restore damage to private lawns/ grass in the spring. C. Complaints Procedure. Complaints shall be directed to and reviewed by the Streets Supervisor. If remedy or repair is approved by the Streets Supervisor, a schedule of the necessary corrective work with the appropriate City personnel or contractor will be directed. 7. Coordination with Other Jurisdictions. The City does coordinate with neighboring or regional jurisdictions as warranted to realize better management outcomes, cost savings or environmental benefits 8. Personnel Management (Safety). Snowplow operators will be expected to work their assigned shifts. In severe snow emergencies, operators sometimes have to work longer shifts, but will be paid overtime for hours in excess of 40 per week in accordance with the current collective bargaining agreement. However, because of safety concerns, no operator shall work more than a sixteen-hour shift in any twenty-four hour period. While work breaks are not guaranteed, generally operators will take breaks in accordance with city policy, provided the breaks do not interfere with city services or operations. In addition, operators will be allowed sufficient time to eat a meal during any shift which is eight or more hours. After a twelve-hour shift, the operators will be replaced if additional qualified personnel are available. 9. Equipment Management. Snow and Ice management equipment will be inspected and calibrated annually prior to the winter season. Calibration is an essential procedure to measure the amount of material applied to the roadway at various auger settings in relation to truck speed. Prior to and after each use operators will inspect their equipment for safety and mechanical readiness. 10. No Rights Created. This policy is for internal use only in order to specify the policies and distribution of authority for snow and ice management. The policy is for the benefit of serving the general public and not for the benefit of any individual or specific group of individuals. It is not intended to and does not create any right or expectation in any third party. The City Council may amend this policy or make exceptions to it as it deems appropriate. 11. Disclaimer. The City will begin snow and ice management as soon as reasonably possible. Cold, wind, visibility, equipment failure or disability, rapid snow and ice accumulation, and/or other unforeseen conditions or emergencies may prevent safe or effective management and cause delays in management operations. 12. References. A. Minnesota Snow and Ice Control Field Handbook for Snowplow Operators (Minnesota Local Road Research Board, 2012) B. Model Snow and Ice management Policy (Smith Partners PLLP, 2016) C. LMCIT Model Snowplowing and Ice Control Policy (LMC, 2011) D. Manual of Environmental Best Practices for Snow and Ice Control (MnDOT and Clear Roads, 2015) E. Winter Parking Lot and Sidewalk Maintenance Manual (MPCA, 2015) 13. Appendices. A. Materials Application Guidance. 6 Adopted by City Council on 28 September 2020 B. Service Area Map C. Route Map D. Relevant Ordinances E. Call Out flow Chart F. Website information G. Operator Safety Sheet 7 Adopted by City Council on 28 September 2020 Appendix A. Materials Application Guidance Materials Application Guidance Excerpt from the Minnesota Snow and Ice Control Field Handbook for Snowplow Operators (Minnesota Local Road Research Board, 2012) 8 Adopted by City Council on 28 September 2020 Appendix B. Service Area Map 9 Adopted by City Council on 28 September 2020 Appendix C. Route Map 10 Adopted by City Council on 28 September 2020 Appendix D. Relevant Ordinances The following Code section directly relate to snow and ice operations within the City. Sec. 18-5. – Placing snow or ice in a roadway. It is a misdemeanor for any person, not acting under a specific contract with the city or without special permission from the city, to remove snow or ice from private property and place it in the roadway of any street or private road. Sec. 18-7. - Public sidewalk maintenance and repair. (a) Primary responsibility. It is the primary responsibility of the owner of property upon which there is abutting any public sidewalk to keep and maintain such sidewalk in safe and serviceable condition. Sec. 66-4. - Motorized vehicles prohibited on sidewalks and trails. It is unlawful for any person to drive or operate a motorized vehicle on any public sidewalk or public property designated for use as a pedestrian walkway or bicycle trail, except when crossing for ingress and egress to private property lying on the other side and for the purpose of snow removal. Sec. 66-81. - Parking after snowfall prohibited. It is unlawful for any person, except an operator of an emergency motor vehicle on an emergency call, to park or leave standing any vehicle on any street or municipal parking lot when there is more than two inches of snow on the street or municipal parking lot and snow is falling or has fallen within the previous 48 hours, or snow is blowing or has been blowing within the previous 48 hours. 11 Adopted by City Council on 28 September 2020 Appendix E. Call Out Flow chart Orono Police or resident Notify county dispatch (952) 258-5321 of a hazardous road condition Dispatch calls Orono Public Works on Call Orono Public Works On Call Assesses the situation. Orono Public Works On-Call addresses issue and closes out event Report Orono Public Works On-Call notifies Streets Supervisor Scope of Task Orono Public Works On-Call Assesses the situation and calls in required resources Public Works Crew addresses issues Streets Supervisor closes out event report. Small (1-2 Person Task) Large (Partial or full crew callout) 12 Adopted by City Council on 28 September 2020 Appendix F. Website Information SNOW & ICE PROCEDURES The City of Orono has approximately 50 miles of roads, as well as some trails and municipal parking lots which are maintained by the Public Works Department from early November to late March. The City adopted the attached Snow Plowing and Ice Control Policy to define and provide reasonable snow plowing and ice control services on City roads for routine travel and emergency services and to provide such services in a safe and cost effective manner while balancing personnel resources and environmental concerns. The city’s snow plow plan varies depending upon the amount of snow that falls. If less than 2 inches falls, only major streets in the city system are plowed. Ice control is performed at stop signs, hills, bridges and curves and the entire system. If more than 2 inches of snow falls, all city streets are plowed curb-to-curb. Plowing all streets, including the removal of snow from cul-de-sacs, requires 8 to 10 hours. Parking Parking on all city streets and municipal parking lots is prohibited from 2:00 a.m. - 6:00 a.m. all year. Parking on all city streets is prohibited at any time when there is 2" or more of snow until the streets are cleared. Please refrain from parking on city streets whenever snow or ice conditions may require plowing. Shovel Fire Hydrants The Fire Department asks residents to shovel out fire hydrants near their homes. Keeping hydrants clear of snow can substantially reduce the time it takes firefighters to put out a fire. Mail & Other Services Keep your mailbox clear of snow to ensure mail delivery. If it snows on collection day, keep garbage cans and recycling bins away from the end of the driveway. Clearing Driveways Do not shovel, plow or blow snow into the street. Blowing snow in the street makes it more difficult to clear streets (especially cul-de-sacs). Sidewalks & Trails Property owners are responsible for keeping public sidewalks adjacent to their property clear of snow. For Questions or concerns related to the Snow removal please contact Orono Public Works at #########. 13 Adopted by City Council on 28 September 2020 Appendix G. Operator Safety SAFETY Suggested personal safety gear • Layers of clothes, extra gloves, heavy boots • Shovel and ice scraper • Flashlight for night operations • Sunglasses for glare • Water and/or hot liquid Advance preparation • Be properly trained and thoroughly familiar with all equipment and chemicals. • Make sure an up-to-date first-aid kit, emergency contact information, and hand-held radios or cell phones are available in your vehicle. • Be in good physical condition with adequate rest. • Perform a pre-trip safety check of truck and equipment. Make sure the vehicle has adequate warning lights in good working order. • Make a practice run of assigned route to check for obstacles and potential problem areas. • Know the contact procedures for reporting crashes or equipment breakdowns. During operations • Dress in layers with heavy boots. • Wear highly visible apparel when out of your vehicle. • Plow at appropriate speed. • Watch for pedestrians and other vehicles. • Don’t back up without a spotter. • Operate wings carefully. • Make sure warning lights are activated. Prepared By: RJO Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this agenda item is adopt the 2021 Preliminary Tax Levy. 2. Background. By State Law the City is required to adopt a preliminary property tax levy by September 30th. Once adopted, the preliminary levy may be reduced, but it cannot be increased. The property tax levy has five components. The first is the operating levy which is adopted to fund the General Fund Operating Budget. The second part is the Pavement Management Levy that is needed to fund the City’s pavement maintenance plan. This levy has been increasing annually as the City moves towards fully funding its Pavement Management Plan. A previous levy for parks is being increased and reinstated. A levy to fund building needs is being instituted. The final levy component is for the debt service of the City’s outstanding bonds. The Debt Service Levy is decreasing by $131,520. The breakdown of the tax Levy is as follows. General Fund - Operating $4,921,140 Pavement Management $750,000 Building Fund $185,000 Parks $50,000 Debt Service $579,480 Total $6,485,620 Two resolutions are being presented for the council’s consideration. The first is based on what the information presented to the council at the August 24th work session. When compared to the 2020 tax levy, this levy is increasing by $478,170 or 8.0%. Adoption of this levy would keep the City’s tax rate flat. The second resolution includes an additional $125,000 of levy in the General Fund. This is resolution was prepared at the Council’s direction in August and increases the levy by $603,000 or 10.0%. If this resolution is chosen, the Council could either pass it as written, or amend it to direct the tax to a specific fund. If it is passed as is, the funds can be transferred to the designated fund as part of the City’s annual operating transfers. 3. Staff Recommendation. Staff Recommends approval of the 2021 Preliminary Tax Levy. COUNCIL ACTION REQUESTED A motion to adopt one of the attached resolutions adopting the 2021 Preliminary Tax Levy. Exhibits A. Resolutions B. Tax Rate Calculation C. Tax Rate Impact Item No.: 10 Date: September 28, 2020 Item Description: Adopt 2021 Preliminary Tax Levy Presenter: Ron Olson, Finance Director Agenda Section: Finance Director Report CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ Page 1 A RESOLUTION ADOPTING THE PRELIMINARY 2020 TAX LEVY COLLECTIBLE IN 2021 BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota, that the following sums be levied for the current year, collectible in 2020 upon the taxable property in the City of Orono, for the following purposes: General Fund - Operating $4,921,140 Building Fund 185,000 Pavement Management Levy 750,000 Parks 50,000 G.O. Improvement Bond 2014 166,700 G.O. Improvement Bond 2016 412,780 TOTAL ALL LEVIES $6,485,620 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 28, 2020. ATTEST: ______________________________ ______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ Page 1 A RESOLUTION ADOPTING THE PRELIMINARY 2020 TAX LEVY COLLECTIBLE IN 2021 BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota, that the following sums be levied for the current year, collectible in 2020 upon the taxable property in the City of Orono, for the following purposes: General Fund - Operating $5,046,140 Building Fund 185,000 Pavement Management Levy 750,000 Parks 50,000 G.O. Improvement Bond 2014 166,700 G.O. Improvement Bond 2016 412,780 TOTAL ALL LEVIES $6,610,620 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 28, 2020. ATTEST: ______________________________ ______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor City of Orono Local Levy 2020 Over / Under 2019 2020 2021 Amount Percent TAX LEVIES General Fund $4,679,000 $4,921,140 $242,140 5.18% Building Fund $0 $185,000 $185,000 N/A Pavement Management 617,450 750,000 $132,550 21.47% Parks 0 50,000 $50,000 N/A GO Improvement 2010 132,725 0 -$132,725 -100.00% GO Improvement 2014 165,300 166,700 $1,400 0.85% GO Improvement 2016 412,975 412,780 -$195 -0.05% Additional Levy $0 0 0 N/A Total Local Tax Capacity Rate $6,007,450 $6,485,620 $478,170 7.96% Attachment B - Tax Rate Original 8/24/20 2021 Over / Under 2020 Actual Estimated TAX CAPACITY 2020 2021 Amount Percent Net Tax Capacity (Adj Net Tax Capacity)$36,383,000 $39,300,000 $2,917,000 8.02% LOCAL LEVY Total levy all funds $6,007,450 $6,485,620 $478,170 7.96% TAX CAPACITY RATES General Revenue 12.860%12.522%-0.338 Building Fund 0.000%0.471%0.471 Pavement Management 1.697%1.908%0.211 Parks 0.000%0.127%0.127 GO Improvement 2010 0.365% 0.000%-0.365 GO Improvement 2014 0.454%0.424%-0.030 GO Improvement 2016 1.135%1.050%-0.085 Additional Levy Available 0.000%0.000%0.000 Total Local Tax Capacity Rate 16.512%16.503%-0.009 Attachment B - Tax Rate City of Orono Local Levy 2020 Over / Under 2019 2020 2021 Amount Percent TAX LEVIES General Fund $4,679,000 $4,921,140 $242,140 5.18% Building Fund $0 $185,000 $185,000 N/A Pavement Management 617,450 750,000 $132,550 21.47% Parks 0 50,000 $50,000 N/A GO Improvement 2010 132,725 0 -$132,725 -100.00% GO Improvement 2014 165,300 166,700 $1,400 0.85% GO Improvement 2016 412,975 412,780 -$195 -0.05% Additional Levy $0 $125,000 $125,000 N/A Total Local Tax Capacity Rate $6,007,450 $6,610,620 $603,170 10.04% Attachment B - Tax Rate Additional $125,000 2021 Over / Under 2020 Actual Estimated TAX CAPACITY 2020 2021 Amount Percent Net Tax Capacity (Adj Net Tax Capacity)$36,383,000 $39,300,000 $2,917,000 8.02% LOCAL LEVY Total levy all funds $6,007,450 $6,610,620 $603,170 10.04% TAX CAPACITY RATES General Revenue 12.860%12.522%-0.338 Building Fund 0.000%0.471%0.471 Pavement Management 1.697%1.908%0.211 Parks 0.000%0.127%0.127 GO Improvement 2010 0.365%0.000%-0.365 GO Improvement 2014 0.454%0.424%-0.030 GO Improvement 2016 1.135%1.050%-0.085 Additional Levy Available 0.000%0.318%0.318 Total Local Tax Capacity Rate 16.512%16.821%0.309 Attachment B - Tax Rate Actual Actual Actual Actual 2020 2020 2020 2020 Value $250,000 $250,000 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 MVE $14,740 $14,740 $0 $0 $0 Tax Value $235,260 $235,260 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 8.0%8.0%8.0%8.0% 2,353 2,353 5,000 5,000 11,250 11,250 23,750 23,750 16.512%16.503%16.512%16.503%16.512%16.503%16.512%16.503% $388.46 $388.25 $825.60 $825.15 $1,857.60 $1,856.59 $3,921.60 $3,919.46 -$0.21 -$0.45 -$1.01 -$2.14 -0.05%-0.05%-0.05%-0.05% * Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000 ** Assumes no change in value Effect of 2021 Tax Levy & Budget on Residential Properties No Change in Value Original Levy Estimated Estimated Estimated Estimated 2021 2021 2021 Levy Increase Tax Capacity (Net) * Tax Capacity Rate Net City Tax $ Increase from 2020 % Increase from 2020 2021 Attachment C - Tax Rate Impact Actual Actual Actual Actual 2020 2020 2020 2020 Value $250,000 $250,000 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 MVE $14,740 $14,740 $0 $0 $0 Tax Value $235,260 $235,260 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 10.0%10.0%10.0%10.0% 2,353 2,353 5,000 5,000 11,250 11,250 23,750 23,750 16.512%16.811%16.512%16.811%16.512%16.811%16.512%16.811% $388.46 $395.50 $825.60 $840.55 $1,857.60 $1,891.24 $3,921.60 $3,992.61 $7.03 $14.95 $33.64 $71.01 1.81%1.81%1.81%1.81% * Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000 ** Assumes no change in value Effect of 2021 Tax Levy & Budget on Residential Properties No Change in Value Additional $125,000 Estimated Estimated Estimated Estimated 2021 2021 2021 Levy Increase Tax Capacity (Net) * Tax Capacity Rate Net City Tax $ Increase from 2020 % Increase from 2020 2021 Attachment C - Tax Rate Impact AGENDA ITEM Prepared By: RJO Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this agenda item is adopt the 2021 Preliminary General Fund Budget. 2. Background. Staff has been working on the 2021 General Fund budget since early May. As part of the budget process, there have also been four Council work sessions where the City Council has had the opportunity to provide input and direction to staff. There are two preliminary budgets being presented for approval tonight. The first includes expenditures totaling $9,260,500; an increase in expenditures of $117,300 (1.3%) over the 2020 budget. The significant increases are the following. Wages and Benefits (Personal Services) are increasing $167,400 (2.9%). This increase is broken down as follows: Non-Union Wages 3% $27,900 Unions Police 3%, Negotiating Local 12 & 49 $122,000 Step Increases Contracted and Non-Union $37,900 Janitor/Park Position Not in 2020 budget $17,700 Elections Off Year ($38,100) Professional Services Assessing, LOGIS, Paychex $51,700 Supplies and Maintenance Park Maintenance $17,500 Other Expenses TZD Grant Exp ($124,300) Capital Outlay Police Squads/Equipment $5,000 Total $117,300 More detailed information about the numbers in the table can be found in the budget attachment. For revenues the General Fund budget also totals $9,260,500 and is increasing by $117,300. The largest increase in revenues is the property tax line at $247,140. As significant decrease in revenues relates to the grant funds for the TZD grant. This revenue decrease is offset be a decrease in expenditures. The remaining revenues have small individual variations, but as a whole are flat when compared to last year. At this point, the City has not experienced significant reductions in revenue that other cities have experience related to Covid 19. However, this could become an issue if there is a resurgence of the virus that impacts the economy. The second budget option being presented is identical to the first except for two lines. In the expenditure budget, the line for transfers has been increased by $125,000. In the revenue budget, the line for property taxes has also been increased by $125,000. The additional $125,000 would be earmarked for infrastructure funding. The City will hold a public hearing at the council meeting scheduled for December 14th, 2020 at 6:00 pm. This allows public input on the budget and levy prior to its adoption at that meeting. 3. Staff Recommendation. Staff Recommends approval of one of the attached resolutions adopting the Item No.: 11 Date: September 28, 2020 Item Description: Adopt 2021 Preliminary General Fund Budget Presenter: Ron Olson Finance Director Agenda Section: Finance Director Report AGENDA ITEM Prepared By: RJO Reviewed By: DJR Approved By: DJR 2021 Preliminary General Fund Budget. COUNCIL ACTION REQUESTED A motion to adopt one of the attached resolutions adopting the 2021 Preliminary General Fund Budget. Exhibits A. Budget Attachment B. Resolution 1. Resolution A - $9,260,500 2. Resolution B - $9,385,500 Revenue Source 2019 Actual Y‐T‐D May 31,2020 2020 Budget 2021 Budget Percentage Increase (Decrease) Current Ad Valorem Taxes 4,286,605              ‐ 4,679,000       4,921,140       5.2% Delinquent Ad Valorem Taxes 37,691 ‐ 10,000             15,000             50.0% Fiscal Disparities 37,475 ‐ ‐ ‐ N/A Personal Property Tax 20,812 ‐ ‐ ‐ N/A Forfeited Tax Sale Apportionmt ‐ ‐ ‐ ‐ N/A Rent Credit ‐ ‐ ‐ ‐ N/A Penalties and Interest‐Taxes 1,454  ‐ ‐ ‐ N/A Property Taxes 4,384,038             ‐ 4,689,000       4,936,140       5.3% Beer & Liquor Licenses 6,625  ‐ 7,100               7,100               0.0% Cigarette Licenses 875 625  500  500  0.0% Garbage Haulers Licenses 990 840  1,100               1,100               0.0% Other Business License/Permit 9,186  2,910 10,000             10,000             0.0% Rental Licenses 4,340  900  4,000               4,000               0.0% Dog Licenses 1,150  200  ‐ ‐ N/A Total Licenses 23,166 5,475                  22,700             22,700             0.0% Building Permits 543,204                 164,861              425,000           425,000           0.0% Zoning Permit 1,833  500  1,500               1,500               0.0% Mechanical/Septic/Other 88,835 56,334                55,000             55,000             0.0% Plumbing Permit 46,154 14,976                28,000             28,000             0.0% Total Permits 680,026                 236,671             509,500          509,500          0.0% Federal Grant‐other ‐ ‐ ‐ ‐ N/A Market Value Credit 4,030  ‐ ‐ ‐ N/A Police State Aid 241,201                 ‐ 230,000           230,000           0.0% Police Training Reimbursement 33,605 ‐ 23,000             23,000             0.0% PERA State Aid 3,610  ‐ ‐ ‐ N/A State Grant‐other 144,308                 517  145,000           15,000             ‐89.7% Grants/Aids from Other Govts 5,000  ‐ ‐ ‐ N/A Total Intergovernmental 431,753                 517 398,000          268,000          ‐32.7% Administrative Charges for Svc 276,650                 71,500                283,500           262,500           ‐7.4% General Taxable Sales/Service 1,117  10  2,000               2,000               0.0% Assessments searches 100 ‐ 200  100  ‐50.0% Zoning Disclosure 50 ‐ ‐ ‐ N/A Plan Check/Site Exam Fees 328,356                 63,124                200,000           200,000           0.0% Cond Use‐Variance‐Dev Fees 23,210 9,225 19,000             19,000             0.0% Engineering & Legal Fees 79,597 9,209 45,000             45,000             0.0% Bldg Permits‐mail in fees ‐ ‐ ‐ ‐ N/A On‐site Septic Program fees 45,540 46,327                45,800             46,300             1.1% Park Reservations 270 ‐ ‐ ‐ N/A Off Leash Annual Pass ‐ ‐ 15,000             ‐ ‐100.0% Coop Agreement‐public works 7,023  ‐ 1,500               1,500               0.0% InterDepartmental Services‐PW ‐ ‐ ‐ ‐ N/A Brush Site Fees 695 ‐ 800  1,000               25.0% Total Gen Govt Service Charges 762,608                 199,395             612,800          577,400          ‐5.8% Coop Agreement‐inspection 41,330 7,509 15,000             25,000             66.7% Coop Agreement‐police 2,352,652              1,109,492          2,428,000       2,453,060       1.0% Police Special Services 132,188                 250  100,000           100,000           0.0% False Alarm Fees 800 50  1,000               1,000               0.0% Police Reports 2,016  121  900  1,000               11.1% Police Reserve Receipts 1,050  ‐ ‐ ‐ N/A Explorers program 697 ‐ ‐ ‐ N/A Total Public Safety Service Charges 2,530,733             1,117,422          2,544,900       2,580,060       1.4% Admin Citations 11,317 5,969 ‐ ‐ N/A Court Fines 74,493 12,232                75,000             70,000             ‐6.7% Drug Task Force ‐ ‐ ‐ ‐ N/A Dog Impound Fees ‐ ‐ 100  100  0.0% Total Fines and Forfeits 85,809 18,200                75,100             70,100             ‐6.7% Interest on investments ‐ ‐ 76,600             70,000             ‐8.6% Interest‐NOW account 448 208  500  500  0.0% Total Investment Revenue 448 208 77,100             70,500             ‐8.6% City of Orono 2021 Revenue Budget Summary 5 Revenue Source 2019 Actual Y‐T‐D May 31,2020 2020 Budget 2021 Budget Percentage Increase (Decrease) City of Orono 2021 Revenue Budget Summary Green Fees 113,825                 53,776                110,000           120,000           9.1% Rental‐Golf carts & Club 48,574 5,061 48,000             50,000             4.2% Beer Sales 9,433  719  10,000             10,000             0.0% Pop Sales ‐ ‐ ‐ ‐ N/A Concessions‐taxable 5,632  320  5,000               5,000               0.0% Golf Ball Sales 1,973  127  1,000               1,000               0.0% Pro Shop‐taxable 1,247  102  2,000               2,000               0.0% Pro Shop‐nontaxable 137 ‐ ‐ ‐ N/A Other Golf Course Receipts ‐ ‐ ‐ ‐ N/A Cash Over/Short 11 ‐ ‐ ‐ N/A Total Golf Course Receipts 180,831                 60,105                176,000          188,000          6.8% Utility Penalties 2,250  (40) 2,000 2,000               0.0% Miscellaneous Revenue 11,156 600  4,700               4,700               0.0% Convenience Fee 1,758  557  ‐ ‐ N/A Rent Income 5,850  1,800 5,400               5,400               0.0% Contributions & donations 3,855  12,700                ‐ ‐ N/A Refunds & Reimbursements 5,087  123  3,000               3,000               0.0% Sale of Equipment 41,105 17,825                20,000             20,000             0.0% Cash Over/Short (1) ‐ ‐ ‐ N/A Filing fees‐elections/plats ‐ ‐ 3,000               3,000               0.0% Total Miscellaneous Revenue 71,061 33,565                38,100             38,100             0.0% Total Revenue 9,150,474             1,671,558          9,143,200       9,260,500       1.3% 6 20 1 9 Bu d g e t 20 1 9 Ac t u a l Y ‐T ‐D Ju n  30 , 2 0 2 0 20 2 0 Bu d g e t 20 2 1 Dr a f t Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Pe r s o n a l  Se r v i c e s 5, 4 6 9 , 7 4 0                        5, 3 7 4 , 8 2 9                        2, 2 4 5 , 7 4 5                        5, 7 6 5 , 9 0 0                        5, 9 3 3 , 3 0 0                        167,400                              2.90% Su p p l i e s  & Ma i n t e n a n c e 62 5 , 1 1 0                              65 9 , 2 3 8                              20 4 , 8 0 0                              61 1 , 3 0 0                              62 8 , 8 0 0                              17,500                                  2.86% In s u r a n c e s 12 2 , 8 1 0                              12 2 , 8 1 0                              40 , 0 5 0                                  16 0 , 3 0 0                              16 0 , 3 0 0                              ‐                                                0.00% Pr o f e s s i o n a l  Se r v i c e s 1, 2 8 7 , 0 0 0                        1, 2 5 0 , 0 9 8                        48 3 , 7 8 9                              1, 4 7 8 , 6 0 0                        1, 5 3 0 , 3 0 0                        51,700                                  3.50% Ot h e r  Ex p e n s e s 37 4 , 7 2 0                              47 7 , 7 4 3                              13 0 , 0 2 4                              49 9 , 0 0 0                              37 4 , 7 0 0                              (124,300)                            ‐24.91% Ca p i t a l  Ou t l a y 18 4 , 0 0 0                              24 2 , 7 2 7                              34 , 5 5 2                                  18 5 , 0 0 0                              19 0 , 0 0 0                              5,000                                      2.70% Tr a n s f e r s  to  Ot h e r  Fu n d s 40 0 , 0 0 0                              40 4 , 3 3 9                              10 0 , 0 0 0                              40 0 , 0 0 0                              40 0 , 0 0 0                              ‐                                               0.00% Co n t i n g e n c i e s 10 0 , 0 0 0                              33 , 4 0 5                                  99                                                  30 , 0 0 0                                  30 , 0 0 0                                  ‐                                                0.00% Pu r c h a s e s  fo r  Re s a l e 13 , 9 0 0                                  12 , 3 3 8                                  15                                                  13 , 1 0 0                                  13 , 1 0 0                                  ‐                                                0.00% To t a l 8, 5 7 7 , 2 8 0                      8, 5 7 7 , 5 2 7                      3, 2 3 9 , 0 7 5                      9, 1 4 3 , 2 0 0                      9, 2 6 0 , 5 0 0                      117,300                              1.28% 20 2 1  Ge n e r a l  Fu n d  Bu d g e t Ma j o r  Ex p e n d i t u r e  Ca t e g o r i e s Ci t y  of  Or o n o 7 20 1 9 Bu d g e t 20 1 9 Ac t u a l Y ‐T ‐D Ju n  30 , 2 0 2 0 20 2 0 Bu d g e t 20 2 1 Dr a f t Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Ma y o r  & Co u n c i l 34 , 0 3 0   33 , 9 4 8   23 , 1 5 7   34 , 5 0 0   35 , 2 0 0   700  2.03% Ad m i n i s t r a t i o n 43 4 , 4 7 0                              39 4 , 9 4 2                              18 0 , 0 0 9                              42 6 , 8 0 0                              42 9 , 1 0 0                              2,300  0.54% El e c t i o n s 7, 1 6 0   2, 8 9 0   8, 1 5 2   69 , 5 0 0   31 , 4 0 0   (38,100)                                ‐54.82% As s e s s i n g 18 5 , 0 0 0                              19 4 , 7 5 0                              16 , 6 6 7   20 3 , 0 0 0                              21 0 , 0 0 0                              7,000  3.45% Fi n a n c e 27 3 , 0 5 0                              23 9 , 6 8 6                              90 , 6 7 7   27 6 , 1 0 0                              26 1 , 1 5 0                              (14,950)                                ‐5.41% La w / L e g a l  Se r v i c e s 12 9 , 0 0 0                              10 5 , 9 5 5                              35 , 6 1 8   13 4 , 0 0 0                              13 3 , 0 0 0                              (1,000) ‐0.75% Ce n t r a l  Se r v i c e s 29 4 , 8 9 0                              29 0 , 2 2 1                              11 3 , 0 5 2                              31 5 , 1 0 0                              33 3 , 1 0 0                              18,000  5.71% Hu m a n  Se r v i c e s 12 , 4 0 0   9, 5 0 0   ‐  12 , 4 0 0   12 , 4 0 0   ‐ 0.00% Po l i c e 4, 5 1 9 , 1 7 0   4, 6 1 1 , 4 5 0   1, 7 9 0 , 6 4 7   4, 8 7 3 , 8 0 0   4, 8 9 0 , 4 0 0   16,600  0.34% Fi r e  Pr o t e c t i o n  Se r v i c e s 40 2 , 1 0 0                              40 2 , 1 9 2                              20 1 , 0 5 0                              43 3 , 9 0 0                              43 5 , 0 0 0                              1,100  0.25% Bu i l d i n g  & Zo n i n g 69 5 , 9 1 0                              67 1 , 3 9 4                              27 4 , 7 2 8                              71 3 , 3 0 0                              74 3 , 8 0 0                              30,500  4.28% En g i n e e r i n g 20 , 0 0 0   23 , 5 8 8   4, 7 3 2   20 , 0 0 0   20 , 0 0 0   ‐ 0.00% St r e e t  Ma i n t e n a n c e 51 3 , 1 8 0                              58 2 , 0 6 1                              20 9 , 7 9 5                              60 8 , 8 0 0                              64 1 , 1 0 0                              32,300  5.31% Pa r k s 21 8 , 4 4 0                              18 9 , 2 5 3                              83 , 5 2 5   23 0 , 0 0 0                              27 9 , 1 5 0                              49,150  21.37% Go l f  Co u r s e 21 2 , 7 3 0                              24 7 , 1 5 3                              85 , 4 4 2   22 0 , 4 0 0                              23 3 , 6 0 0                              13,200  5.99% Br u s h  Si t e ‐  5, 8 2 0   2, 6 2 0   13 , 1 0 0   13 , 1 0 0   ‐ 0.00% Sp e c i a l  Se r v i c e s 12 5 , 7 5 0                              13 4 , 9 8 1                              19 , 1 0 4   12 8 , 5 0 0                              12 9 , 0 0 0                              500  0.39% Ge n e r a l  Fu n d  ‐   Sp e c i a l  Pr o j e c t s ‐Co n t i n g e 10 0 , 0 0 0                              33 , 4 0 5   99   30 , 0 0 0   30 , 0 0 0   ‐ 0.00% Tr a n s f e r s  to  Ot h e r  Fu n d s 40 0 , 0 0 0                              40 4 , 3 3 9                              10 0 , 0 0 0                              40 0 , 0 0 0                              40 0 , 0 0 0                              ‐ 0.00% To t a l  Ge n e r a l  Fu n d  Ex p e n d i t u r e s 8, 5 7 7 , 2 8 0                      8, 5 7 7 , 5 2 7                      3, 2 3 9 , 0 7 5                      9, 1 4 3 , 2 0 0                      9, 2 6 0 , 5 0 0                      117,300                              1.28% Ci t y  of  Or o n o 20 2 1  Ge n e r a l  Fu n d  Bu d g e t De p a r t m e n t a l  Bu d g e t s 8 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Pe r s o n a l  Se r v i c e s 1 9 , 6 6 5 1 9 , 6 7 2 1 9 , 7 0 0 8 , 1 8 9 1 9 , 7 0 0 0 0 . 0 0 % Ci t y  Wi d e  Me m b e r s h i p s 6 7 , 9 7 6 1 2 , 0 4 7 1 2 , 5 0 0 1 1 , 5 8 9 1 2 , 5 0 0 0 0 . 0 0 % Ot h e r  Ex p e n s e s 1 , 0 5 6 2 , 2 2 8 2 , 3 0 0 3 , 3 8 0 3 , 0 0 0 7 0 0 5 8 . 3 3 % 88 , 6 9 8 3 3 , 9 4 8 3 4 , 5 0 0 2 3 , 1 5 7 3 5 , 2 0 0 7 0 0 2 . 0 3 % PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : *P e r s o n a l  Se r v i c e s  in c l u d e  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  Ci t y  Co u n c i l  Re p r e s e n t a t i v e s . *C i t y ‐wi d e  Me m b e r s h i p s  ar e  as  fo l l o w s : Su b u r b a n  Ra t e  Au t h o r i t y          Le a g u e  of  Mi n n e s o t a  Ci t i e s          Me t r o  Ci t i e s *O t h e r  Ex p e n s e s  in c l u d e s  tr a i n i n g  an d  me e t i n g  ex p e n s e s . 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  F un d  ‐   Ma y o r  & Co u n c i l  ‐   Ge n e r a l  Go v e r n m e n t Ci t y  Co u n c i l  To t a l 41 1 1 0 Th e  Ci t y  Co u n c i l  ov e r s e e s  th e  po l i c i e s  an d  pr o c e d u r e s  th a t  go v e r n  th e  ci t y  in  pr o m o t i n g  th e  he a l t h ,  sa f e t y ,  an d  ge n e r a l  we l f a r e  of  th e  ci t i z e n s  of  Orono.9 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 18 , 2 0 0 1 8 , 2 0 0 1 8 , 2 0 0 7, 5 8 3 1 8 , 2 0 0 0 0.00% FI C A 1, 3 9 2 1, 3 9 2 1, 4 0 0 58 0 1, 4 0 0 0 0.00% Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 73 80 10 0 25 10 0 0 0.00% To t a l  Pe r s o n a l  Se r v i c e s 1 9 , 6 6 5 1 9 , 6 7 2 1 9 , 7 0 0 8, 1 8 9 1 9 , 7 0 0 0 0.00% IT  Se r v i c e s 0 80 0 80 0 20 0 80 0 0 0.00% Me m b e r s h i p s 67 , 9 7 6 1 2 , 0 4 7 1 2 , 5 0 0 1 1 , 5 8 9 1 2 , 5 0 0 0 0.00% Tr a i n i n g  & De v e l o p m e n t 66 22 5 30 0 0 30 0 0 0.00% Me e t i n g  Ex p e n s e s 99 0 1, 2 0 3 1, 2 0 0 3, 1 8 0 1, 9 0 0 700 5 8 . 3 3 % Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 00 0 0 0 0 N /A To t a l  Ot h e r  Ex p e n s e s 6 9 , 0 3 2 1 4 , 2 7 5 1 4 , 8 0 0 1 4 , 9 6 9 1 5 , 5 0 0 700 4.73% 88 , 6 9 8 3 3 , 9 4 8 3 4 , 5 0 0 2 3 , 1 5 7 3 5 , 2 0 0 700 2.03% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Ma y o r  & Co u n c i l  ‐   Ge n e r a l  Go v e r n m e n t Ci t y  Co u n c i l  To t a l Ot h e r  Ex p e n s e s Pe r s o n a l  Se r v i c e s 41 1 1 0 10 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Pe r s o n a l  Se r v i c e s 3 2 9 , 3 2 7 3 7 7 , 6 8 8 4 0 1 , 5 0 0 1 7 6 , 2 4 5 4 0 4 , 2 0 0 2 , 7 0 0 0 . 6 7 % Su p p l i e s  & Ma i n t e n a n c e 2 0 7 2 8 1 3 0 0 6 3 3 0 0 0 0 . 0 0 %  Pr o f e s s i o n a l  Se r i v c e s 4, 5 4 5 1 0 , 8 2 0 1 2 , 5 0 0 1, 6 2 5 1 2 , 5 0 0 0 0.00%  Ot h e r  Ex p e n s e s 6, 5 4 3 6, 1 5 2 1 2 , 5 0 0 2, 0 7 6 1 2 , 1 0 0 (400)‐3.20% 34 0 , 6 2 3 3 9 4 , 9 4 2 4 2 6 , 8 0 0 1 8 0 , 0 0 9 4 2 9 , 1 0 0 2,300 0.54% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : Ad m i n i s t r a t i o n  To t a l 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Ad m i n i s t r a t i o n  ‐   Ge n e r a l  Go v e r n m e n t 41 3 0 0 *O t h e r  Ex p e n s e s  in c l u d e s  tr a i n i n g  an d  de v e l o p m e n t ,  me m b e r s h i p s  in  pr o f e s s i o n a l  or g a n i z a t i o n s  fo r  th e  Ad m i n i s t r a t i v e  St a f f ,  an d  th e  Ci t y  Ad m i n i s t r a t o r ' s  car  allowance. *P e r s o n a l  Se r v i c e s  in c l u d e  th e  wa ge s  an d  em pl o y m en t  ta x e s  fo r  th e  Ci t y  Ad m i n i s t r a t o r  an d  Ad m i n i s t r a t i o n  St a f f  (9 0 % ) . Th e  Ci t y  Cl e r k  an d  Ad m i n i s t r a t i v e  St a f f  ar e  al s o  in c l u d e d  in  th e  Ad m i n i s t r a t i o n  De p a r t m e n t  an d  pe r f o r m  va r i o u s  fu n c t i o n  su c h  as  cu s t o m e r  se r v i c e ,  general  administrative  duties,  pe r m i t s  an d  li c e n s i n g ,  el e c t i o n s ,  da t a  pr a c t i c e s ,  an d  re c o r d  ma n a g e m e n t . Th e  Ad m i n i s t r a t i o n  De p a r t m e n t  in c l u d e s  th e  Ci t y  Ad m in i s t r a t o r  wh o  is  r es p o n s i b l e  fo r  me e t i n g  sa t a t u t o r y  an d  le g a l  ob l i g a t i o n s ,  im p l e m e n t i n g  policy  established  by  the  City   Co u n c i l  an d  en s u r i n g  th e  su c c e s s f u l  ma n a g e m e n t  of  al l  ci t y  op e r a t i o n s .    In  ad d i t i o n  th e  Ci t y  Ad m i n i s t r a t o r  is  re s p o n s i b l e  fo r  ov e r s e e i n g  th e  hu m a n  resource  function. *P r o f e s s i o n a l  Se r v i c e s  in c l u d e s  th e  ci t y  re c o r d e r  fo r  ci t y  co u n c i l  me e t i n g s . 11 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 24 2 , 2 5 7 2 8 0 , 0 9 0 2 8 5 , 8 0 0 1 2 5 , 1 3 4 2 8 7 , 0 0 0 1,200 0.42% Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 43 4 0 1, 3 0 0 18 1, 3 0 0 0 0.00% Pa r t ‐Ti m e  Em p l o y e e s 00 0 0 0 0 N /A Te m p o r a r y / S e a s o n a l  Em p l o y e e s 8, 9 1 0 8, 1 9 0 1 0 , 5 0 0 8, 6 6 6 1 4 , 0 0 0 3,500 3 3 . 3 3 % PE R A 18 , 2 0 4 2 0 , 9 8 6 2 1 , 5 0 0 9, 3 9 6 2 1 , 6 0 0 100 0.47% FI C A 18 , 7 1 4 2 0 , 9 3 9 2 2 , 8 0 0 9, 3 9 1 2 3 , 1 0 0 300 1.32% Ci t y  Be n e f i t  Co n t r i b u t i o n 39 , 4 1 1 4 5 , 5 2 3 5 7 , 6 0 0 2 3 , 1 3 9 5 4 , 8 0 0 ( 2 , 8 0 0 ) ‐4.86% Un e m p l o y m e n t  Be n e f i t  Pa y m e n t s 00 0 0 0 0 N /A Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 1, 3 9 7 1, 9 6 0 2, 0 0 0 50 0 2, 4 0 0 400 2 0 . 0 0 % To t a l  Pe r s o n a l  Se r v i c e s 3 2 9 , 3 2 7 3 7 7 , 6 8 8 4 0 1 , 5 0 0 1 7 6 , 2 4 5 4 0 4 , 2 0 0 2,700 0.67% Bo o k s  & Pe r i o d i c a l s 20 7 28 1 30 0 63 30 0 0 0.00% To t a l  Su p p l i e s  & Ma i n t e n a n c e 20 7 28 1 30 0 63 30 0 0 0.00% IT  Se r v i c e s 0 6, 5 0 0 6, 5 0 0 1, 6 2 5 6, 5 0 0 0 0.00% Pr o f e s s i o n a l  Se r v i c e s 4, 5 4 5 4, 3 2 0 6, 0 0 0 0 6, 0 0 0 0 0.00% To t a l  Pr o f e s s i o n a l  Se r i v c e s 4 , 5 4 5 1 0 , 8 2 0 1 2 , 5 0 0 1, 6 2 5 1 2 , 5 0 0 0 0.00% Ci t y  of  Or o n o Pr o f e s s i o n a l  Se r v i c e s Su p p l i e s  & Ma i n t e n a n c e Pe r s o n a l  Se r v i c e s Ge n e r a l  Fu n d  ‐   Ad m i n i s t r a t i o n  ‐   Ge n e r a l  Go v e r n m e n t 20 2 1  Li n e  It e m  Bu d g e t 41 3 0 0 12 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Tr a v e l  Ex p e n s e s 75 0 54 5 3, 5 0 0 71 2, 0 0 0 ( 1 , 5 0 0 ) ‐42.86% Ge n e r a l  Ad v e r t i s i n g 0 0 0 26 5 0 0 N/A Me m b e r s h i p s 1, 2 4 5 1, 5 2 1 1, 5 0 0 15 5 1, 6 0 0 100 6.67% Tr a i n i n g  & De v e l o p m e n t 1, 4 4 4 1, 1 1 4 4, 0 0 0 29 5 4, 0 0 0 0 0.00% Me e t i n g  Ex p e n s e s 43 9 0 50 0 1, 2 0 2 1, 5 0 0 1,000 2 0 0 . 0 0 % Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 2, 6 6 5 2, 9 7 3 3, 0 0 0 88 3, 0 0 0 0 0.00% To t a l  Ot h e r  Ex p e n s e s 6 , 5 4 3 6, 1 5 2 1 2 , 5 0 0 2, 0 7 6 1 2 , 1 0 0 (400)‐3.20% 34 0 , 6 2 3 3 9 4 , 9 4 2 4 2 6 , 8 0 0 1 8 0 , 0 0 9 4 2 9 , 1 0 0 2,300 0.54% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Ad m i n i s t r a t i o n  ‐   Ge n e r a l  Go v e r n m e n t  co n t . Ot h e r  Ex p e n s e s Ad m i n i s t r a t i o n  To t a l 41 3 0 0 13 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 1 2 , 6 9 2 0 5 8 , 2 0 0 6 , 5 3 9 2 7 , 8 0 0 ( 3 0 , 4 0 0 ) ‐52.23%  Su p p l i e s  & Ma i n t e n a n c e 3, 3 1 5 1, 9 2 3 3, 4 0 0 86 9 2, 0 0 0 ( 1 , 4 0 0 ) ‐41.18% Ot h e r  Ex p e n s e s 4, 0 3 0 96 6 7, 9 0 0 74 4 1, 6 0 0 ( 6 , 3 0 0 ) ‐79.75% 20 , 0 3 7 2, 8 9 0 6 9 , 5 0 0 8, 1 5 2 3 1 , 4 0 0 ( 3 8 , 1 0 0 ) ‐54.82% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   El e c t i o n s  ‐   Ge n e r a l  Go v e r n m e n t El e c t i o n s  To t a l 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t 41 4 1 0 Th e  El e c t i o n s  De p a r t m e n t  ad m i n i s t e r s  al l  fe d e r a l ,  st a t e ,  co u n t y ,  an d  mu n i c i p a l  el e c t i o n s  he l d  in  th e  ci t y .    Te m p o r a r y  el e c t i o n  ju d g e s  ar e  hi r e d  to  provide  the  necessar y  st affing  at   po ll i n g  lo c a t i o n s ,  an d  fo r  th e  op e r a t i o n  of  vo t i n g  ma c h i n e s .    Th e  Ad m i n i s t r a t i v e  St a f f  pr o v i d e s  su p e r v i s i o n  to  th e  el e c t i o n  ju d g e s  as  ne e d e d  an d  maintains  election  records. *P e r s o n a l  Se r v i c e s  ar e  th e  wa g e s  fo r  th e  te m p o r a r y  el e c t i o n  ju d g e s  an d  Ad m i n i s t r a t i o n  St a f f  (1 0 % ) .    20 2 0  is  an  el e c t i o n  ye a r . *O t h e r  ex p e n s e s  in c l u d e  pr o f e s s i o n a l  se r v i c e s ,  po s t a g e,  tr av e l  ex p e n s e s ,  ad v e r t i s i n g ,  bu i l d i n g / e q u i p m e n t  re n t a l ,  tr a i n i n g ,  me e t i n g  ex p e n s e s  an d  other  miscellaneous  expenses.14 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 0 0 1 8 , 0 0 0 0 1 9 , 0 0 0 1,000 5.56% Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 0 0 1, 0 0 0 0 1, 0 0 0 0 0.00% Te m p o r a r y / S e a s o n a l  Em p l o y e e s 12 , 5 5 6 0 3 1 , 3 0 0 6, 5 3 9 0 ( 3 1 , 3 0 0 ) ‐100.00% PE R A 0 0 1, 4 0 0 0 1, 5 0 0 100 7.14% FI C A 13 7 0 1, 5 0 0 0 1, 5 0 0 0 0.00% Ci t y  Be n e f i t  Co n t r i b u t i o n 0 0 4, 6 0 0 0 4, 6 0 0 0 0.00% Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 0 0 40 0 0 20 0 (200)‐50.00% To t a l  Pe r s o n a l  Se r v i c e s 1 2 , 6 9 2 0 5 8 , 2 0 0 6, 5 3 9 2 7 , 8 0 0 ( 3 0 , 4 0 0 ) ‐52.23% Bo o k s  & Pe r i o d i c a l s 00 0 0 0 0 N /A Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 2, 7 2 5 1, 9 2 3 2, 5 0 0 32 2, 0 0 0 (500)‐20.00% Sm a l l  To o l s  an d  Mi n o r  Eq u i p 59 1 0 90 0 83 7 0 (900)‐100.00% To t a l  Su p p l i e s  & Ma i n t e n a n c e 3 , 3 1 5 1, 9 2 3 3, 4 0 0 86 9 2, 0 0 0 ( 1 , 4 0 0 ) ‐41.18% Pr o f e s s i o n a l  Se r v i c e s 0 0 50 0 0 0 (500)‐100.00% Po s t a g e 39 7 33 3 1, 0 0 0 0 40 0 (600)‐60.00% Tr a v e l  Ex p e n s e s 35 2 20 50 0 66 10 0 (400)‐80.00% Ge n e r a l  Ad v e r t i s i n g 22 6 0 40 0 45 0 (400)‐100.00% Bu i l d i n g  Re n t a l s 00 0 0 0 0 N /A Ot h e r  Eq u i p m e n t  Re n t a l s 00 0 0 0 0 N /A Tr a i n i n g  & De v e l o p m e n t 67 91 50 0 32 10 0 (400)‐80.00% Me e t i n g  Ex p e n s e s 1, 5 4 3 0 2, 8 0 0 56 1 0 (2,800)‐100.00% Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 1, 4 4 3 52 3 2, 2 0 0 40 1, 0 0 0 ( 1 , 2 0 0 ) ‐54.55% To t a l  Ot h e r  Ex p e n s e s 4 , 0 3 0 96 6 7, 9 0 0 74 4 1, 6 0 0 ( 6 , 3 0 0 ) ‐79.75% 20 , 0 3 7 2, 8 9 0 6 9 , 5 0 0 8, 1 5 2 3 1 , 4 0 0 ( 3 8 , 1 0 0 ) ‐54.82% El e c t i o n s  To t a l Ot h e r  Ex p e n s e s Su p p l i e s  & Ma i n t e n a n c e Pe r s o n a l  Se r v i c e s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t 41 4 1 0 Ge n e r a l  Fu n d  ‐   El e c t i o n s  ‐   Ge n e r a l  Go v e r n m e n t 15 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) As s e s s i n g  Co n t r a c t 1 8 5 , 7 5 0 1 9 4 , 7 5 0 2 0 3 , 0 0 0 1 6 , 6 6 7 2 1 0 , 0 0 0 7 , 0 0 0 3 . 4 5 % 18 5 , 7 5 0 1 9 4 , 7 5 0 2 0 3 , 0 0 0 1 6 , 6 6 7 2 1 0 , 0 0 0 7 , 0 0 0 3 . 4 5 % PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : 41 5 5 0 Ge n e r a l  Fu n d  ‐   As s e s s i n g  ‐   Ge n e r a l  Go v e r n m e n t As s e s s i n g  To t a l 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Th e  Ci t y  ma i n t a i n s  a  re n e w a b l e  co n t r a c t  ag r e e m e n t  wi t h  He n n e p i n  Co u n t y  to  pr o v i d e  As s e s s i n g  se r v i c e s .   16 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) As s e s s i n g  Se r v i c e s 18 5 , 7 5 0 1 9 4 , 7 5 0 2 0 3 , 0 0 0 1 6 , 6 6 7 2 1 0 , 0 0 0 7,000 3.45% To t a l  As s e s s i n g  Se r v i c e 1 8 5 , 7 5 0 1 9 4 , 7 5 0 2 0 3 , 0 0 0 1 6 , 6 6 7 2 1 0 , 0 0 0 7,000 3.45% 18 5 , 7 5 0 1 9 4 , 7 5 0 2 0 3 , 0 0 0 1 6 , 6 6 7 2 1 0 , 0 0 0 7,000 3.45% 41 5 5 0 As s e s s i n g  Se r v i c e s As s e s s i n g  To t a l Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   As s e s s i n g  ‐   Ge n e r a l  Go v e r n m e n t 17 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 3 1 0 , 7 6 1 2 3 2 , 5 7 7 2 6 5 , 7 0 0 8 8 , 6 9 0 2 5 2 , 0 0 0 ( 1 3 , 7 0 0 ) ‐5.16%  Su p p l i e s  & Ma i n t e n a n c e 0 29 9 0 0 0 0 0.00%  Pr o f e s s i o n a l  Se r v i c e s 29 3 4, 9 0 0 5, 0 0 0 1, 2 5 0 5, 0 0 0 0 0.00%  Ot h e r  Ex p e n s e s 4, 1 6 1 1, 9 1 0 5, 4 0 0 73 6 4, 1 5 0 ( 1 , 2 5 0 ) ‐23.15% 31 5 , 2 1 4 2 3 9 , 6 8 6 2 7 6 , 1 0 0 90 , 6 7 7 2 6 1 , 1 5 0 ( 1 4 , 9 5 0 ) ‐5.41% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S OP E R A T I N G  CO S T  AC T I V I T I E S : *P e r s o n a l  Se r v i c e s  in c l u d e  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  th e  Fi n a n c e  De p a r t m e n t  St a f f . St a f f  in c l u d e s :  Fi n a n c e  Di r e c t o r  (9 0 % )  an d  Ac c o u n t a n t Fi n a n c e  To t a l De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Fi n a n c e  De p a r t m e n t  ‐   Ge n e r a l  Go v e r n m e n t 41 5 0 0 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t *O t h er  Ex p e n s e s  in c l u d e s  tr a i n i n g  an d  de v e l o p m e n t ,  an d  me m b e r s h i p s  in  pr o f e s s i o n a l  or g a n i z a t i o n s  fo r  th e  Fi n a n c e  St a f f . Th e  Fi n a n c e  De p a r t m e n t  ov e r s e e s  th e  Ci t y ' s  fi n a n c i a l  op e r a t i o n s ,  in s u r a n c e s ,  an d  em p l o y e e  be n e f i t s .    It  is  re s p o n s i b l e  fo r  pr e p a r i n g  th e  bu d g e t  document  and  annual  report  in   ac c o r d a n c e  wi t h  ge n e r a l l y  ac c e p t e d  ac c o u n t i n g  pr i n c i p l e s . 18 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 20 5 , 9 3 2 1 4 2 , 6 0 9 1 6 9 , 3 0 0 6 7 , 6 2 2 1 9 1 , 7 0 0 2 2 , 4 0 0 1 3 . 2 3 % Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 0 0 20 0 0 20 0 0 0.00% Pa r t ‐Ti m e  Em p l o y e e s 29 , 9 8 7 2 9 , 3 0 2 3 1 , 8 0 0 0 0 ( 3 1 , 8 0 0 ) ‐100.00% Te m p o r a r y / S e a s o n a l  Em p l o y e e s 1, 1 6 4 0 0 93 0 0 N/A PE R A 17 , 4 0 8 1 2 , 6 2 9 1 5 , 1 0 0 4, 7 9 4 1 4 , 4 0 0 (700)‐4.64% FI C A 17 , 3 6 9 1 2 , 4 7 7 1 5 , 4 0 0 4, 6 0 5 1 4 , 7 0 0 (700)‐4.55% Ci t y  Be n e f i t  Co n t r i b u t i o n 37 , 2 7 8 3 4 , 1 6 1 3 2 , 4 0 0 1 1 , 2 0 1 2 9 , 6 0 0 ( 2 , 8 0 0 ) ‐8.64% Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 1, 6 2 3 1, 4 0 0 1, 5 0 0 37 5 1, 4 0 0 (100)‐6.67% To t a l  Pe r s o n a l  Se r v i c e s 3 1 0 , 7 6 1 2 3 2 , 5 7 7 2 6 5 , 7 0 0 8 8 , 6 9 0 2 5 2 , 0 0 0 ( 1 3 , 7 0 0 ) ‐5.16% Bo o k s  & Pe r i o d i c a l s 0 29 9 00 0 0 N /A To t a l  Su p p l i e s  & Ma i n t e n a n c e 0 29 9 00 0 0 N /A Au d i t i n g  an d  Ac c t ' g  Se r v i c e s 29 3 00 0 0 0 N /A IT  Se r v i c e s 0 4, 9 0 0 5, 0 0 0 1, 2 5 0 5, 0 0 0 0 0.00% To t a l  Pr o f e s s i o n a l  Se r v i c e s 0 4, 9 0 0 5, 0 0 0 1, 2 5 0 5, 0 0 0 0 0.00% Tr a v e l  Ex p e n s e s 39 2 23 6 1, 5 0 0 70 75 0 (750)‐50.00% Me m b e r s h i p s 31 5 43 5 40 0 14 0 40 0 0 0.00% Tr a i n i n g  & De v e l o p m e n t 3, 4 5 4 1, 2 3 9 3, 5 0 0 52 7 3, 0 0 0 (500)‐14.29% To t a l  Ot h e r  Ex p e n s e s 4 , 1 6 1 1, 9 1 0 5, 4 0 0 73 6 4, 1 5 0 ( 1 , 2 5 0 ) ‐23.15% 31 4 , 9 2 1 2 3 9 , 6 8 6 2 7 6 , 1 0 0 9 0 , 6 7 7 2 6 1 , 1 5 0 ( 1 4 , 9 5 0 ) ‐5.41% Fi n a n c e  To t a l 41 5 0 0 Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Fi n a n c e  De p a r t m e n t  ‐   Ge n e r a l  Go v e r n m e n t Pe r s o n a l  Se r v i c e s Su p p l i e s  & Ma i n t e n a n c e Pr o f e s s i o n a l  Se r v i c e s Ot h e r  Ex p e n s e s 19 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Pr o f e s s i o n a l  Se r v i c e s 11 4 , 3 4 0 1 0 5 , 9 5 5 1 3 4 , 0 0 0 35 , 6 1 8 1 3 3 , 0 0 0 ( 1 , 0 0 0 ) ‐0.75% 11 4 , 3 4 0 1 0 5 , 9 5 5 1 3 4 , 0 0 0 35 , 6 1 8 1 3 3 , 0 0 0 ( 1 , 0 0 0 ) ‐0.75% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   La w / L e g a l  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t 41 6 0 0 La w / L e g a l  Se r v i c e s  To t a l *P r o f e s s i o n a l  Se r v i c e s  in c l u d e s  th e  co s t s  as s o c i a t e d  wi t h  th e  co n t r a c t  wi t h  le g a l  st a f f ,  pr o s e c u t i o n  co s t s ,  co d e  en f o r c e m e n t ,  an d  ja i l  ch a r g e s . Th e  Ci t y  ma i n t a i n s  a  re n e w a b l e  co n t r a c t  ag r e e m e n t  wi t h  tw o  lo c a l  le g a l  fi r m s  to  pr o v i d e  le g a l  se r v i c e s .    Th e  Le g a l  De p a r t m e n t  pr ov i d e s  pr of e s s i o n a l  representation  and  opinion   on  ci t y  se r v i c e s  an d  op e r a t i o n s . 20 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Le g a l ‐Re t a i n e r 00 0 0 0 0 N /A Le g a l ‐Pr o s e c u t i o n 35 , 7 6 2 5 4 , 7 8 8 4 0 , 0 0 0 1 4 , 3 3 6 4 1 , 0 0 0 1,000 2.50% Le g a l ‐Co n s u l t i n g 72 , 9 2 8 4 3 , 1 6 9 8 0 , 0 0 0 1 9 , 6 4 3 8 0 , 0 0 0 0 0.00% Co d e  En f o r c e m e n t 99 8 6, 2 5 7 2, 0 0 0 36 3 2, 0 0 0 0 0.00% Ja i l  Ch a r g e s 4, 6 5 2 1, 7 4 2 1 2 , 0 0 0 1, 2 7 6 1 0 , 0 0 0 ( 2 , 0 0 0 ) ‐16.67% To t a l  Pr o f e s s i o n a l  Se r v i c e s 1 1 4 , 3 4 0 1 0 5 , 9 5 5 1 3 4 , 0 0 0 3 5 , 6 1 8 1 3 3 , 0 0 0 ( 1 , 0 0 0 ) ‐0.75% 11 4 , 3 4 0 1 0 5 , 9 5 5 1 3 4 , 0 0 0 3 5 , 6 1 8 1 3 3 , 0 0 0 ( 1 , 0 0 0 ) ‐0.75% 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   La w / L e g a l  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t Pr o f e s s i o n a l  Se r v i c e s La w / L e g a l  Se r v i c e s  To t a l 41 6 0 0 Ci t y  of  Or o n o 21 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Su p p l i e s  & Ma i n t e n a n c e 12 1 , 3 7 9 5 0 , 5 1 9 7 9 , 0 0 0 23 , 0 2 2 7 9 , 0 0 0 0 0.00%  Pr o f e s s i o n a l  Se r v i c e s 40 , 8 9 6 8 9 , 4 9 3 8 9 , 0 0 0 42 , 3 6 9 1 0 5 , 0 0 0 1 6 , 0 0 0 1 7 . 9 8 %  In s u r a n c e s 30 , 2 0 0 3 8 , 2 9 0 4 4 , 8 0 0 11 , 2 0 0 4 4 , 8 0 0 0 0.00%  Ot h e r  Ex p e n s e s 13 4 , 1 5 8 1 1 1 , 9 2 0 1 0 2 , 3 0 0 36 , 4 6 1 1 0 4 , 3 0 0 2,000 1.96% Ca p i t a l  Ou t l a y  & T r a n s f e r s 00 0 0 0 0 0 .0 0 % 32 6 , 6 3 3 2 9 0 , 2 2 1 3 1 5 , 1 0 0 1 1 3 , 0 5 2 3 3 3 , 1 0 0 1 8 , 0 0 0 5.71% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Ce n t r a l  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t 41 9 0 0 *P r o f e s s i o n a l  Se r v i c e s  in c l u d e s  an n u a l  au d i t  ex p e n s e s  an d  fe e s  as s o c i a t e d  wi t h  ad m i n i s t e r i n g  ci t y  be n e f i t  pl a n s . *O t h e r  Ex p e n s e s  in c l u d e s  ut i l i t i e s ,  pu b l i s h i n g  co s t s ,  co p i e r  le a s e s ,  an d  ot h e r  mi s c e l l a ne o us  ch a r g e s  re l a t e d  to  ci t y  op e r a t i o n s .   Th e  Ce n t r a l  Se r v i c e s  De p a r t m e n t  pr o v i d e s  fo r  th o s e  op e r a t i n g  ex p e n s e s  th a t  en c o m p a s s  al l  ci t y  de p a r t m e n t s .    By  co n s o l i d a t i n g  th e s e  ex p e n d i t u r e s ,  the  City  can  more  accurately   de t e r m i n e  th e  ef f e c t i v e n e s s  of  th e  co s t s  an d  be n e f i t s  pr o v i d e d .    Th e  Ci t y  ma i n t a i n s  a  re n e w a b l e  co n t r a c t  ag r e e m e n t  wi t h  an  ou t s i d e  ja n i t o r i a l  ser v ice  for  general  cleaning  and   up k e e p  of  ci t y  fa c i l i t i e s .    Th e  Ce n t r a l  Se r v i c e s  De p a r t m e n t  al s o  pa y s  fo r  a  po r t i o n  of  th e  co s t s  as s o c i a t e d  wi t h  th e  an n u a l  au d i t . Ce n t r a l  Se r v i c e s  To t a l *I n s u r a n c e  Ex p e n s e s  in c l u d e s  a  po r t i o n  of  th e  Ci t y ' s  ge n e r a l  an d  li a b i l i t y  in s u r a n c e  co s t s . *S u p p l i e s  & Ma i n t e n a n c e  in c l u d e  th e  op e r a t i n g  su p p l i e s  an d  ma i n t e n a n c e  ex pe n s e s  on  ci t y  eq u i p m en t  an d  fa c i l i t i e s . 22 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Of f i c e  su p p l i e s 11 , 0 2 6 6, 1 8 6 1 2 , 0 0 0 3, 2 3 0 1 2 , 0 0 0 0 0.00% Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 6, 4 1 1 27 4 1, 0 0 0 61 7 1, 0 0 0 0 0.00% Bl d g / G r o u n d s  Ma i n t .  Su p p l i e s 3, 4 8 2 1, 9 8 4 3, 5 0 0 3, 6 7 7 3, 5 0 0 0 0.00% Re p a i r s / M a i n t ‐Of f i c e  Eq u i p 6, 8 3 9 99 9 50 0 1, 4 0 5 50 0 0 0.00% Re p a i r s / M a i n t ‐Mi s c .  Eq u i p 21 1 42 4 3, 0 0 0 0 3, 0 0 0 0 0.00% Re p a i r s / M a i n t ‐Bl d g s / G r o u n d s 29 , 3 3 7 2 3 , 6 2 3 4 0 , 0 0 0 5, 8 1 1 4 0 , 0 0 0 0 0.00% Ja n i t o r i a l  Se r v i c e s 18 , 9 5 9 1 7 , 0 2 8 1 9 , 0 0 0 8, 2 8 1 1 9 , 0 0 0 0 0.00% So f t w a r e  Li c e n s i n g 45 , 1 1 5 00 0 0 0 N /A To t a l  Su p p l i e s  & Ma i n t e n a n c e 1 2 1 , 3 7 9 5 0 , 5 1 9 7 9 , 0 0 0 2 3 , 0 2 2 7 9 , 0 0 0 0 0.00% Au d i t i n g  an d  Ac c t ' g  Se r v i c e s 20 , 2 5 0 3 1 , 5 0 0 2 4 , 0 0 0 2 4 , 0 0 0 2 4 , 0 0 0 0 0.00% Da t a  Pr o c e s s i n g  Co m m u n i c a t i o n 00 0 0 0 0 N /A IT  Se r v i c e s 0 4 9 , 0 0 0 5 0 , 0 0 0 1 2 , 5 0 0 5 1 , 0 0 0 1,000 2.00% Pr o f e s s i o n a l  Se r v i c e s 20 , 6 4 6 8, 9 9 3 1 5 , 0 0 0 5, 8 6 9 3 0 , 0 0 0 1 5 , 0 0 0 1 0 0 . 0 0 % In s u r a n c e  Ag e n t  of  Re c o r d 00 0 0 0 0 N /A To t a l  Pr o f e s s i o n a l  Se r v i c e s 4 0 , 8 9 6 8 9 , 4 9 3 8 9 , 0 0 0 4 2 , 3 6 9 1 0 5 , 0 0 0 1 6 , 0 0 0 1 7 . 9 8 % Ge n e r a l  Li a b i l i t y  In s 10 , 0 0 0 1 2 , 0 0 0 1 0 , 2 0 0 2, 5 5 0 1 0 , 2 0 0 0 0.00% Um b r e l l a  Li a b i l i t y  In s 5, 0 0 0 1 0 , 0 0 0 1 5 , 1 0 0 3, 7 7 5 1 5 , 1 0 0 0 0.00% Bo n d s  In s u r a n c e 20 0 1, 0 4 0 70 0 17 5 70 0 0 0.00% Bo i l e r  & Ma c h i n e r y  In s 1, 3 0 0 00 0 0 0 N /A Pr o p e r t y  In s u r a n c e 5, 0 0 0 1 0 , 0 0 0 1 4 , 1 0 0 3, 5 2 5 1 4 , 1 0 0 0 0.00% Eq u i p m e n t  Fl o a t e r s  In s 1, 3 0 0 00 0 0 0 N /A Au t o m o t i v e  In s u r a n c e 7, 4 0 0 5, 2 5 0 4, 7 0 0 1, 1 7 5 4, 7 0 0 0 0.00% To t a l  In s u r a n c e s 3 0 , 2 0 0 3 8 , 2 9 0 4 4 , 8 0 0 1 1 , 2 0 0 4 4 , 8 0 0 0 0.00% 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Ce n t r a l  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t Su p p l i e s  & Ma i n t e n a n c e Pr o f e s s i o n a l  Se r v i c e s In s u r a n c e s 41 9 0 0 Ci t y  of  Or o n o 23 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Ba n k  Fe e s 18 , 5 0 3 2 5 , 9 7 7 2 3 , 0 0 0 5, 6 1 4 2 3 , 0 0 0 0 0.00% Te l e p h o n e 12 , 7 2 4 1 3 , 5 2 5 1 2 , 0 0 0 6, 4 5 6 1 4 , 0 0 0 2,000 1 6 . 6 7 % Po s t a g e (8 4 5 ) 8 , 4 6 7 6, 0 0 0 27 9 6, 0 0 0 0 0.00% In t e r n e t / O t h e r  Co m m u n i c a t i o n s 15 , 2 6 4 1 0 , 4 4 0 00 0 0 N /A Pr i n t i n g  & Pu b l i s h i n g 21 , 8 5 3 1 8 , 8 7 2 2 2 , 0 0 0 8, 8 2 6 2 2 , 0 0 0 0 0.00% Ga s  & El e c t r i c 31 , 0 5 5 2 9 , 3 5 2 3 3 , 3 0 0 1 2 , 0 7 2 3 3 , 3 0 0 0 0.00% Wa t e r  Ut i l i t i e s 2, 8 9 3 3, 3 3 0 4, 0 0 0 84 3 4, 0 0 0 0 0.00% Of f i c e  Eq u i p m e n t  Re n t a l 20 , 5 9 1 75 3 1, 5 0 0 0 1, 5 0 0 0 0.00% Sp e c i a l  Eq u i p m e n t  Re p l a c e m e n t 00 0 0 0 0 N /A Li c e n s e s  & Ta x e s 0 11 0 00 0 0 N /A Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 12 , 1 2 0 1, 0 9 4 50 0 2, 3 7 1 50 0 0 0.00% To t a l  Ot h e r  Ex p e n s e s 1 3 4 , 1 5 8 1 1 1 , 9 2 0 1 0 2 , 3 0 0 3 6 , 4 6 1 1 0 4 , 3 0 0 2,000 1.96% Sp e c  As s m t s  on  La n d  & I n t 00 0 0 0 0 N /A In t e r e s t  on  Sp e c i a l  As s m n t s 00 0 0 0 0 N /A To t a l  Ca p i t a l  Ou t l a y 00 0 0 0 0 N /A 32 6 , 6 3 3 2 9 0 , 2 2 1 3 1 5 , 1 0 0 1 1 3 , 0 5 2 3 3 3 , 1 0 0 1 8 , 0 0 0 5.71% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Ce n t r a l  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t  co n t . Ot h e r  Ex p e n s e s Ca p i t a l  Ou t l a y Ce n t r a l  Se r v i c e s  To t a l 41 9 0 0 24 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Co n t r i b u t i o n s 12 , 1 2 5 9, 5 0 0 1 2 , 4 0 0 0 1 2 , 4 0 0 0 0.00% 12 , 1 2 5 9, 5 0 0 1 2 , 4 0 0 0 1 2 , 4 0 0 0 0.00% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S :    Th e  Gi l l e s p i e  Ce n t e r 9, 5 0 0    Or o n o  Co m m u n i t y  Ed u c a t i o n 2, 9 0 0 12 , 4 0 0 41 8 0 0 Th e  Hu m a n  Se r v i c e s  De p a r t m e n t  is  co m p r i s e d  of  ar e a  or g a n i z a t i o n s  th a t  pr o v i d e  eq u a l  op p o r t u n i t y  in  em p l o y m e n t ,  ho u s i n g ,  pu b l i c  se r v i c e s ,  an d  education.  The  City  maintains   an  af f i l i a t i o n  wi t h  th e s e  or g a n i z a t i o n s  to  en s u r e  a  st r o n g  re l a t i o n s h i p  wi t h  ar e a  co m m u n i t i e s  an d  th e ir  ci t iz e n s . *C o n t r ib u t i o n s  ar e  th e  co n t r i b u t i o n s  ma d e  to  Hu m a n  Se r v i c e  Or g a n i z a t i o n s  in  th e  Or o n o  ar e a .    Or g a n i z a t i o n s  in c l u d e : 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Hu m a n  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t Hu m a n  Se r v i c e s  To t a l 25 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Co n t r i b u t i o n s  to  Ci v i c  Or g ' s 12 , 1 2 5 9, 5 0 0 1 2 , 4 0 0 0 1 2 , 4 0 0 0 0.00% To t a l  Ot h e r  Ex p e n s e s 1 2 , 1 2 5 9, 5 0 0 1 2 , 4 0 0 0 1 2 , 4 0 0 0 0.00% 12 , 1 2 5 9, 5 0 0 1 2 , 4 0 0 0 1 2 , 4 0 0 0 0.00% Ot h e r  Ex p e n s e s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Hu m a n  Se r v i c e s  ‐   Ge n e r a l  Go v e r n m e n t 41 8 0 0 Hu m a n  Se r v i c e s  To t a l 26 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 3 , 5 3 6 , 5 6 1 3 , 6 8 6 , 6 7 3 3 , 8 6 8 , 1 0 0 1 , 5 2 8 , 9 1 4 3 , 9 8 0 , 5 0 0 1 1 2 , 4 0 0 2 . 9 1 %  Su p p l i e s  & Ma i n t e n a n c e 2 4 1 , 9 2 1 1 8 3 , 8 2 3 2 4 6 , 5 0 0 7 2 , 4 9 2 2 4 4 , 0 0 0 ( 2 , 5 0 0 ) ‐1.01%  Pr o f e s s i o n a l  Se r v i c e s 10 5 , 0 6 7 1 8 3 , 3 0 8 2 2 4 , 0 0 0 86 , 5 7 7 2 4 5 , 4 0 0 2 1 , 4 0 0 9.55%  In s u r a n c e s 55 , 0 0 0 7 1 , 0 0 0 1 0 2 , 1 0 0 25 , 5 2 5 1 0 2 , 1 0 0 0 0.00%  Ot h e r  Ex p e n s e s 24 8 , 8 5 9 2 4 3 , 9 9 1 2 4 8 , 1 0 0 42 , 5 8 6 1 2 8 , 4 0 0 ( 1 1 9 , 7 0 0 ) ‐48.25%  Ca p i t a l  Ou t l a y 19 7 , 5 4 7 2 4 2 , 6 5 5 1 8 5 , 0 0 0 34 , 5 5 2 1 9 0 , 0 0 0 5,000 2.70% 4, 3 8 4 , 9 5 5 4 , 6 1 1 , 4 5 0 4 , 8 7 3 , 8 0 0 1 , 7 9 0 , 6 4 7 4 , 8 9 0 , 4 0 0 1 6 , 6 0 0 0.34% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : *P e r s o n a l S e r v i c e s i n c l u d e t h e w a g e s a n d e m p l o y m e n t t a x e s f o r t h e P o l i c e D e p a r t m e n t . 42 1 1 0 Th e  Po l i c e  De p a r t m e n t  pr o v i d e s  fo r  th e  pu b l i c  sa f e t y  wi t h i n  Or o n o  an d  se v e r a l  su r r o u n d i n g  co m m u n i t i e s .    Th i s  is  ac c o m p l i s h e d  th r o u g h  pr e v e n t i v e  pa t r o l ,  traffic  enforcement, education,  cr i m i n a l  in v e s t i g a t i o n  an d  pr o s e c u t i o n .    Th r o u g h  re n e w a b l e  co n t r a c t  ag r e e m e n t s ,  th e  ci t y  pr o v i d e s  po l i c e  se r v i c e s  to  th e  co m m u n i t i e s  of  Sp r i n g  Pa r k ,  Minnetonka  Beach, and  Mound.  Due   to  th e  na t u r e  of  th e s e  co o p e r a t i v e  a g re e m e n t s ,  th e  Po l i c e  De p a r t m e n t  op e r a t e s ,  an d  is  bu d g e t e d  fo r  as  a  'c o s t  ce n t e r ' .    Th i s  en a b l e s  th e  Ci t y  to  ac c u r a t e l y  determine  the  portion  of   op e r a t i n g  co s t s  th a t  pe r t a i n  to  ea c h  co n t r a c t  ci t y . St a f f i n c l u d e s : P o l i c e C h i e f , D e p u t y C h i e f , S e r g e a n t ( 5 ) , I n v e s t i g a t o r s ( 3 ) , P a t r o l O f f i c e r s ( 1 8 ) , C o m m u n i t y S e r v i c e O f f i c e r , O ff i c e M a n a g e r , A d m i n i s t r a t i v e A s s i s t a n t ( 2 ) *S u p p l i e s & M a i n t e n a n c e i n c l u d e t h e o p e r a t i n g s u p p l i e s a n d m a i n t e n a n c e e x p e n s e s o n p o l i c e e q u i p m e n t a n d f a c i l i t i e s . *O t h e r E x p e n s e s i n c l u d e s u t i l i t i e s , f u e l , p u b l i s h i n g c o s t s , c o p i er l e a s e s , a n d o t h e r m i s c e l l a n e o u s c h a r g e s r e l a t e d t o p o l i c e o p er a t i o n s . *I n s u r a n c e E x p e n s e s i n c l u d e s a p o r t i o n o f t h e C i t y ' s g e n e r a l , l i a b i l i t y , a n d a u t o i n s u r a n c e c o s t s . *P r o f e s s i o n a l S e r v i c e s i n c l u d e s t h e p o l i c e r e c o r d s s y s t e m , i n t e rn e t , a n i m a l c a r e , a n d m e d i c a l a n d p s y c h o l o g i c a l e v a l u a t i o n s f o r n e w o f f i c e r s . Po l i c e  To t a l De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Po l i c e  De p a r t m e n t  ‐   Pu b l i c  Sa f e t y 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t 27 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 2, 5 0 6 , 4 2 4 2 , 6 0 3 , 8 9 9 2 , 6 7 6 , 3 0 0 1 , 0 9 3 , 2 8 8 2 , 7 6 4 , 3 0 0 8 8 , 0 0 0 3.29% Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 35 , 0 4 8 2 8 , 6 6 2 5 0 , 0 0 0 9, 1 6 6 5 0 , 0 0 0 0 0.00% Pa r t ‐Ti m e  Em p l o y e e s 67 , 3 5 8 7 5 , 0 4 8 6 0 , 0 0 0 2 3 , 4 2 8 6 0 , 0 0 0 0 0.00% Te m p o r a r y / S e a s o n a l  Em p l o y e e s 00 0 0 0 0 N /A PE R A 39 1 , 2 6 8 4 2 3 , 3 7 9 4 5 9 , 3 0 0 1 8 6 , 8 2 6 4 6 5 , 9 0 0 6,600 1.44% FI C A 50 , 5 9 0 4 9 , 5 5 5 5 4 , 0 0 0 2 1 , 0 2 3 5 5 , 9 0 0 1,900 3.52% Ci t y  Be n e f i t  Co n t r i b u t i o n 37 1 , 8 7 2 3 8 1 , 0 6 0 4 1 8 , 5 0 0 1 5 7 , 6 8 4 4 1 8 , 5 0 0 0 0.00% Un e m p l o y m e n t  Be n e f i t  Pa y m e n t s 00 0 0 0 0 N /A Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 11 4 , 0 0 0 1 2 5 , 0 7 0 1 5 0 , 0 0 0 3 7 , 5 0 0 1 6 5 , 9 0 0 1 5 , 9 0 0 1 0 . 6 0 % To t a l  Pe r s o n a l  Se r v i c e s 3 , 5 3 6 , 5 6 1 3 , 6 8 6 , 6 7 3 3 , 8 6 8 , 1 0 0 1 , 5 2 8 , 9 1 4 3 , 9 8 0 , 5 0 0 1 1 2 , 4 0 0 2.91% Of f i c e  su p p l i e s 3, 3 1 4 4, 3 0 9 5, 0 0 0 1, 9 1 7 5, 0 0 0 0 0.00% Bo o k s  & Pe r i o d i c a l s 46 2 27 8 1, 0 0 0 29 8 1, 0 0 0 0 0.00% Mo t o r  Fu e l s  & Lu b r i c a n t s 80 , 5 6 0 6 9 , 6 0 7 1 0 0 , 0 0 0 3 2 , 9 8 1 1 0 0 , 0 0 0 0 0.00% Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 7, 6 1 2 5, 8 1 4 1 6 , 5 0 0 2, 8 8 9 1 5 , 0 0 0 ( 1 , 5 0 0 ) ‐9.09% Bl d g / G r o u n d s  Ma i n t .  Su p p l i e s 20 2 46 3 1, 0 0 0 11 1, 0 0 0 0 0.00% Cl o t h i n g  & pe r s o n a l  eq u i p m e n t 52 , 8 2 0 2 1 , 5 2 0 2 7 , 0 0 0 5, 9 5 5 2 7 , 0 0 0 0 0.00% Tr a i n i n g  Su p p l i e s 8, 5 0 7 8, 0 6 8 1 6 , 0 0 0 3, 1 5 7 1 6 , 0 0 0 0 0.00% Ex p l o r e r s  Pr o g r a m  ex p e n s e s 3, 3 3 7 2, 4 7 9 4, 0 0 0 10 0 2, 5 0 0 ( 1 , 5 0 0 ) ‐37.50% Sm a l l  To o l s  an d  Mi n o r  Eq u i p 7, 7 8 1 5, 8 3 4 5, 0 0 0 2, 7 9 6 5, 0 0 0 0 0.00% Re p a i r s / M a i n t ‐Of f i c e  Eq u i p 3, 4 1 3 1, 3 9 5 1, 0 0 0 36 4 1, 0 0 0 0 0.00% Re p a i r s / M a i n t ‐Au t o  Eq u i p 35 , 8 5 7 3 2 , 4 8 8 4 0 , 0 0 0 8, 1 9 5 4 0 , 0 0 0 0 0.00% Re p a i r s / M a i n t ‐Mi s c .  Eq u i p 4, 2 9 7 4, 7 4 1 7, 0 0 0 46 9 5, 5 0 0 ( 1 , 5 0 0 ) ‐21.43% Re p a i r s / M a i n t ‐Bl d g s / G r o u n d s 9, 0 0 9 1 4 , 4 4 7 7, 5 0 0 7, 1 7 5 1 0 , 0 0 0 2,500 3 3 . 3 3 % Ja n i t o r i a l  Se r v i c e s 14 , 6 4 9 1 2 , 3 7 9 1 5 , 5 0 0 5, 1 9 8 1 5 , 0 0 0 (500)‐3.23% So f t w a r e  Li c e n s i n g 10 , 1 0 1 0 0 98 8 0 0 N/A To t a l  Su p p l i e s  & Ma i n t e n a n c e 2 4 1 , 9 2 1 1 8 3 , 8 2 3 2 4 6 , 5 0 0 7 2 , 4 9 2 2 4 4 , 0 0 0 ( 2 , 5 0 0 ) ‐1.01% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Po l i c e  De p a r t m e n t  ‐   Pu b l i c  Sa f e t y Pe r s o n a l  Se r v i c e s Su p p l i e s  & Ma i n t e n a n c e 42 1 1 0 28 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) En g i n e e r i n g ‐Co n s u l t i n g 00 0 0 0 0 N / A Le g a l ‐Co n s u l t i n g 6, 2 3 3 4, 7 6 6 8, 0 0 0 2, 0 0 2 8, 0 0 0 0 0.00% LO G I S ‐Ap p l i c a t i o n s 83 , 0 0 4 8 8 , 8 0 2 1 1 2 , 5 0 0 4 3 , 8 3 0 1 3 4 , 9 0 0 2 2 , 4 0 0 1 9 . 9 1 % Da t a  Pr o c e s s i n g  Co m m u n i c a t i o n 3, 5 1 1 4, 6 7 2 6, 0 0 0 5, 6 5 6 6, 0 0 0 0 0.00% IT  Se r v i c e s 0 7 2 , 8 4 0 8 0 , 0 0 0 2 0 , 0 0 0 8 0 , 0 0 0 0 0.00% An i m a l  Ca r e 1, 1 3 2 1, 1 5 3 3, 0 0 0 58 6 1, 5 0 0 ( 1 , 5 0 0 ) ‐50.00% Pr o f e s s i o n a l  Se r v i c e s 11 , 1 8 7 1 1 , 0 7 5 1 4 , 5 0 0 1 4 , 5 0 3 1 5 , 0 0 0 500 3.45% In s u r a n c e  Ag e n t  of  Re c o r d 00 0 0 0 0 N /A To t a l  Pr o f e s s i o n a l  Se r v i c e s 1 0 5 , 0 6 7 1 8 3 , 3 0 8 2 2 4 , 0 0 0 8 6 , 5 7 7 2 4 5 , 4 0 0 2 1 , 4 0 0 9.55% Ge n e r a l  Li a b i l i t y  In s 35 , 0 0 0 4 0 , 0 0 0 5 7 , 4 0 0 1 4 , 3 5 0 5 7 , 4 0 0 0 0.00% Um b r e l l a  Li a b i l i t y  In s 10 , 0 0 0 1 5 , 0 0 0 2 4 , 9 0 0 6, 2 2 5 2 4 , 9 0 0 0 0.00% Pr o p e r t y  In s u r a n c e 1, 0 0 0 1, 0 0 0 1, 1 0 0 27 5 1, 1 0 0 0 0.00% Eq u i p m e n t  Fl o a t e r s  I n s 00 0 0 0 0 N /A Au t o m o t i v e  In s u r a n c e 9, 0 0 0 1 5 , 0 0 0 1 8 , 7 0 0 4, 6 7 5 1 8 , 7 0 0 0 0.00% In s u r a n c e  De d u c t i b l e s 00 0 0 0 0 N /A To t a l  In s u r a n c e s 5 5 , 0 0 0 7 1 , 0 0 0 1 0 2 , 1 0 0 2 5 , 5 2 5 1 0 2 , 1 0 0 0 0.00% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Po l i c e  De p a r t m e n t  ‐   Pu b l i c  Sa f e t y  co n t . Pr o f e s s i o n a l  Se r v i c e s In s u r a n c e s 42 1 1 0 29 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Te l e p h o n e 20 , 3 3 3 2 3 , 7 8 3 2 4 , 0 0 0 1 0 , 2 8 9 2 4 , 0 0 0 0 0.00% Po s t a g e 1, 2 6 9 14 9 80 0 20 3 80 0 0 0.00% In t e r n e t / O t h e r  Co m m u n i c a t i o n s 4, 2 6 0 1, 5 2 6 00 0 0 N /A Tr a v e l  Ex p e n s e s 0 7 30 0 15 4 30 0 0 0.00% Ge n e r a l  Ad v e r t i s i n g 0 40 2 0 10 0 0 0 N/A Pr i n t i n g  & Pu b l i s h i n g 1, 9 4 7 2, 0 3 6 1, 5 0 0 57 7 1, 5 0 0 0 0.00% Ga s  & El e c t r i c 17 , 8 4 2 1 5 , 8 8 6 2 0 , 0 0 0 6, 0 1 1 2 0 , 0 0 0 0 0.00% Wa t e r  Ut i l i t i e s 2, 3 0 0 1, 4 0 4 3, 0 0 0 21 4 3, 0 0 0 0 0.00% Of f i c e  Eq u i p m e n t  Re n t a l 5, 4 7 8 0 3, 0 0 0 0 3, 0 0 0 0 0.00% ED P / C o m m u n i c a t i o n s  Eq u i p  Re n t 26 , 3 2 0 2 6 , 4 5 5 2 6 , 0 0 0 9, 2 7 7 2 7 , 0 0 0 1,000 3.85% Me m b e r s h i p s 6, 6 5 0 4, 5 9 6 5, 5 0 0 3, 1 2 9 5, 0 0 0 (500)‐9.09% To w i n g  Ch a r g e s 51 5 96 5 0 79 6 0 0 N/A Tr a i n i n g  & De v e l o p m e n t 23 , 8 7 6 3 1 , 1 6 0 3 8 , 0 0 0 1 0 , 4 4 8 3 8 , 0 0 0 0 0.00% Di s t r i b u t i o n  to  Ot h e r  Go v m n t s 12 0 , 6 7 1 1 2 9 , 0 3 4 1 1 9 , 5 0 0 0 0 ( 1 1 9 , 5 0 0 ) ‐100.00% Me e t i n g  Ex p e n s e s 1, 3 9 8 96 8 2, 2 0 0 86 5 2, 0 0 0 (200)‐9.09% Sp e c i a l  Eq u i p m e n t  Re p l a c e m e n t 14 , 4 5 1 5, 1 0 6 00 0 0 N /A Li c e n s e s  & Ta x e s 1, 2 7 3 13 5 1, 3 0 0 43 1, 3 0 0 0 0.00% Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 27 6 38 0 3, 0 0 0 48 0 2, 5 0 0 (500)‐16.67% To t a l  Ot h e r  Ex p e n s e s 2 4 8 , 8 5 9 2 4 3 , 9 9 1 2 4 8 , 1 0 0 4 2 , 5 8 6 1 2 8 , 4 0 0 ( 1 1 9 , 7 0 0 ) ‐48.25% Au t o m o t i v e  Eq u i p m e n t 14 4 , 2 2 0 1 8 5 , 4 0 6 1 6 4 , 0 0 0 3 7 , 0 7 3 1 6 4 , 0 0 0 0 0.00% Fu r n i t u r e  an d  Fi x t u r e s 00 0 0 0 0 N /A Of f i c e  Eq u i p  an d  Fu r n i s h i n g s 2, 7 2 7 0 0 5, 7 9 0 5, 0 0 0 5,000 N/A IT  Ha r d w a r e  & Ap p l i c a t i o n s 7, 2 2 3 5, 6 1 8 00 0 0 N /A Ot h e r  Eq u i p m e n t 43 , 3 7 7 5 1 , 6 3 2 2 1 , 0 0 0 ( 8 , 3 1 1 ) 2 1 , 0 0 0 0 0.00% To t a l  Ca p i t a l  Ou t l a y 19 7 , 5 4 7 2 4 2 , 6 5 5 1 8 5 , 0 0 0 3 4 , 5 5 2 1 9 0 , 0 0 0 5,000 2.70% 4, 3 8 4 , 9 5 5 4 , 6 1 1 , 4 5 0 4 , 8 7 3 , 8 0 0 1 , 7 9 0 , 6 4 7 4 , 8 9 0 , 4 0 0 1 6 , 6 0 0 0.34% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Po l i c e  De p a r t m e n t  ‐   Pu b l i c  Sa f e t y  co n t . Ot h e r  Ex p e n s e s Ca p i t a l  Ou t l a y Po l i c e  To t a l 42 1 1 0 30 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Pr o f e s s i o n a l  Se r v i c e s 38 9 , 3 6 5 4 0 2 , 0 9 9 4 3 3 , 9 0 0 2 0 1 , 0 5 0 4 3 5 , 0 0 0 1,100 0.25% Ot h e r  Ex p e n s e s 0 93 0 0 0 0 N/A 38 9 , 3 6 5 4 0 2 , 1 9 2 4 3 3 , 9 0 0 2 0 1 , 0 5 0 4 3 5 , 0 0 0 1,100 0.25% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : *P r o f e s s i o n a l  Se r v i c e s  ar e  th e  co s t s  as s o c i a t e d  wi t h  th e  co n t r a c t  ag r e e m e n t s  wi t h  Lo n g  La k e . Ge n e r a l  Fu n d  ‐   Fi r e  Pr o t e c t i o n  Se r v i c e s  ‐   Pu b l i c  Sa f e t y 42 2 6 0 Th e  Fi r e  De p a r t m e n t  is  co m p r i s e d  of  re n e w a b l e  co n t r a c t  ag r e e m e n t s  wi t h  th e  su r r o u n d i n g  co m m u n i t y  of  Lo n g  La k e  fo r  fi r e  su p p r e s s i o n  se r v i c e s . Fi r e  Pr o t e c t i o n  Se r v i c e s  To t a l 20 2 1  Ge n e r a l  F un d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y 31 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fi r e  Se r v i c e s 38 9 , 3 6 5 4 0 2 , 0 9 9 4 3 3 , 9 0 0 2 0 1 , 0 5 0 4 3 5 , 0 0 0 1,100 0.25% Pr o f e s s i o n a l  Se r v i c e s 00 0 0 0 0 N /A To t a l  Pr o f e s s i o n a l  Se r v i c e s 3 8 9 , 3 6 5 4 0 2 , 0 9 9 4 3 3 , 9 0 0 2 0 1 , 0 5 0 4 3 5 , 0 0 0 1,100 0.25% Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 0 93 00 0 0 N /A To t a l   09 30 0 0 0 N /A 38 9 , 3 6 5 4 0 2 , 1 9 2 4 3 3 , 9 0 0 2 0 1 , 0 5 0 4 3 5 , 0 0 0 1,100 0.25% Ci t y  of  Or o n o 42 2 6 0 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Fi r e  Pr o t e c t i o n  Se r v i c e s  ‐   Pu b l i c  Sa f e t y Pr o f e s s i o n a l  Se r v i c e s Fi r e  Pr o t e c t i o n  Se r v i c e s  To t a l Ot h e r  Ex p e n s e s 32 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 5 3 6 , 4 0 6 5 1 3 , 1 8 6 5 4 9 , 5 0 0 2 2 5 , 9 4 6 5 7 3 , 4 0 0 2 3 , 9 0 0 4 . 3 5 %  Su p p l i e s  & Ma i n t e n a n c e 3 , 9 1 9 0 5 , 0 0 0 0 5 , 0 0 0 0 0 . 0 0 %  Pr o f e s s i o n a l  Se r v i c e s 16 0 , 3 9 4 1 3 6 , 8 7 6 1 4 6 , 8 0 0 45 , 9 5 4 1 5 3 , 5 0 0 6,700 4.56%  Ot h e r  Ex p e n s e s 6, 6 2 6 2 1 , 3 3 2 1 2 , 0 0 0 2, 8 2 8 1 1 , 9 0 0 (100)‐0.83% 70 7 , 3 4 6 6 7 1 , 3 9 4 7 1 3 , 3 0 0 2 7 4 , 7 2 8 7 4 3 , 8 0 0 3 0 , 5 0 0 4.28% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : *P e r s o n a l  Se r v i c e s  in c l u d e  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  Pl a n n i n g  an d  Zo n i n g  St a f f . Bu i l d i n g  & Zo n i n g  To t a l *O t h e r  Ex p e n s e s  in c l u d e s  tr a i n i n g  an d  de v e l o p m e n t ,  an d  me m b e r s h i p s  in  pr o f e s s i o n a l  or g a n i z a t i o n s  fo r  th e  Pl a n n i n g  & Zo n i n g  St a f f . *P r o f e s s i o n a l  Se r v i c e s  in c l u d e  en g i n e e r i n g ,  le g a l  c on s u l t i n g  se r v i c e s  an d  co n t r a c t e d  bu i l d i n g  in s p e c t i o n s . Th e  Pl a n n i n g  & Zo n i n g  De p a r t m e n t  ov e r s e e s  th e  de v e l o p m e n t  an d  re d e v e l o p m e n t  wi t h i n  th e  Ci t y  in  ac c o r d a n c e  wi t h  es t a b l i s h e d  po l i c i e s  an d  guidelines.  The  policies  and   gu i d e l i n e s  ha v e  be e n  cr e a t e d  an d  ar e  en f o r c e d  to  ma i n t a i n  th e  he a l t h ,  sa f e t y ,  an d  we l f a r e  of  th e  pu b l i c ,  as  we l l  as  th e  ae s t h e t i c s  of  th e  c o mm u n i t y . St a f f  in c l u d e s :  Di r e c t o r  of  Co m m u n i t y  De v e l o p m e n t ,  Pl a n n e r s  (2 ) ,  Pl a n n i n g  As s i s t a n t  an d  Bu i l d i n g  Of f i c i a l s . 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Bu i l d i n g  & Zo n i n g  ‐   Pu b l i c  Sa f e t y 42 4 0 0 33 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 41 7 , 9 7 8 4 0 5 , 0 7 5 4 1 5 , 4 0 0 1 7 4 , 4 2 5 4 3 5 , 8 0 0 2 0 , 4 0 0 4.91% Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 0 0 20 0 0 20 0 0 0.00% Pa r t ‐Ti m e  Em p l o y e e s 00 0 0 0 0 N /A Te m p o r a r y / S e a s o n a l  Em p l o y e e s 00 0 0 0 0 N /A PE R A 30 , 4 3 0 2 9 , 4 8 0 3 1 , 2 0 0 1 3 , 0 8 2 3 2 , 7 0 0 1,500 4.81% FI C A 30 , 9 7 1 2 9 , 5 6 3 3 1 , 8 0 0 1 2 , 8 8 9 3 3 , 4 0 0 1,600 5.03% Ci t y  Be n e f i t  Co n t r i b u t i o n 54 , 6 0 8 4 6 , 7 5 8 6 8 , 3 0 0 2 4 , 9 0 0 6 8 , 3 0 0 0 0.00% Un e m p l o y m e n t  Be n e f i t  Pa y m e n t s 00 0 0 0 0 N /A Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 2, 4 1 9 2, 3 1 0 2, 6 0 0 65 0 3, 0 0 0 400 1 5 . 3 8 % To t a l  Pe r s o n a l  Se r v i c e s 5 3 6 , 4 0 6 5 1 3 , 1 8 6 5 4 9 , 5 0 0 2 2 5 , 9 4 6 5 7 3 , 4 0 0 2 3 , 9 0 0 4.35% Bo o k s  & Pe r i o d i c a l s 25 5 0 50 0 0 50 0 0 0.00% Mo t o r  Fu e l s  & Lu b r i c a n t s 0 0 1, 5 0 0 0 1, 5 0 0 0 0.00% Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 3, 5 3 4 0 3, 0 0 0 0 3, 0 0 0 0 0.00% Cl o t h i n g  & pe r s o n a l  eq u i p m e n t 00 0 0 0 0 N /A Sm a l l  To o l s  an d  Mi n o r  Eq u i p 00 0 0 0 0 N /A Re p a i r s / M a i n t ‐Au t o  Eq u i p 00 0 0 0 0 N /A Re p a i r s / M a i n t ‐Mi s c .  Eq u i p 13 0 00 0 0 0 N /A To t a l  Su p p l i e s  & Ma i n t e n a n c e 3 , 9 1 9 0 5, 0 0 0 0 5, 0 0 0 0 0.00% 42 4 0 0 Su p p l i e s  & Ma i n t e n a n c e Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Bu i l d i n g  & Zo n i n g  ‐   Pu b l i c  Sa f e t y Pe r s o n a l  Se r v i c e s 34 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) En g i n e e r i n g ‐Co n s u l t i n g 18 , 1 9 4 2, 5 1 4 5, 0 0 0 0 2, 5 0 0 ( 2 , 5 0 0 ) ‐50.00% GI S / M a p p i n g 0 4, 8 8 1 3, 0 0 0 0 3, 0 0 0 0 0.00% Le g a l ‐Co n s u l t i n g 14 , 8 6 3 1 4 , 7 7 6 1 5 , 0 0 0 6, 3 6 3 1 5 , 0 0 0 0 0.00% In s p e c t i o n  Se r v i c e s 11 6 , 2 5 0 1 0 3 , 5 8 9 9 0 , 0 0 0 3 3 , 4 1 7 1 0 5 , 0 0 0 1 5 , 0 0 0 1 6 . 6 7 % Ba n k  Fe e s 40 0 0 0 0 N /A IT  Se r v i c e s 0 8, 1 8 0 2 3 , 8 0 0 5, 9 5 0 2 3 , 0 0 0 (800)‐3.36% Pr o f e s s i o n a l  Se r v i c e s 11 , 0 8 5 2, 9 3 7 1 0 , 0 0 0 22 4 5, 0 0 0 ( 5 , 0 0 0 ) ‐50.00% To t a l  Pr o f e s s i o n a l  Se r v i c e s 1 6 0 , 3 9 4 1 3 6 , 8 7 6 1 4 6 , 8 0 0 4 5 , 9 5 4 1 5 3 , 5 0 0 6,700 4.56% Te l e p h o n e 45 8 83 8 50 0 35 0 50 0 0 0.00% Tr a v e l  Ex p e n s e s 1, 2 9 6 38 7 2, 0 0 0 10 6 2, 0 0 0 0 0.00% Ge n e r a l  Ad v e r t i s i n g 1, 0 5 7 73 6 50 0 36 3 40 0 (100)‐20.00% Ot h e r  Eq u i p m e n t  Re n t a l s 00 0 0 0 0 N /A So f t w a r e  Li c e n s i n g 55 9 1 5 , 6 0 0 00 0 0 N /A Me m b e r s h i p s 85 9 71 4 1, 6 0 0 59 9 1, 6 0 0 0 0.00% Tr a i n i n g  & De v e l o p m e n t 2, 1 6 7 3, 0 5 7 7, 4 0 0 0 7, 4 0 0 0 0.00% Me e t i n g  Ex p e n s e s 17 8 0 0 1, 4 1 0 0 0 N/A Li c e n s e s  & Ta x e s 52 00 0 0 0 N /A To t a l  Ot h e r  Ex p e n s e s 6 , 6 2 6 2 1 , 3 3 2 1 2 , 0 0 0 2, 8 2 8 1 1 , 9 0 0 (100)‐0.83% 70 7 , 3 4 6 6 7 1 , 3 9 4 7 1 3 , 3 0 0 2 7 4 , 7 2 8 7 4 3 , 8 0 0 3 0 , 5 0 0 4.28% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Bu i l d i n g  & Zo n i n g  ‐   Pu b l i c  Sa f e t y  co n t . 42 4 0 0 Bu i l d i n g  & Zo n i n g  To t a l Pr o f e s s i o n a l  Se r v i c e s Ot h e r  Ex p e n s e s 35 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease) Pr o f e s s i o n a l  Se r v i c e s 15 , 6 5 5 2 3 , 5 8 8 2 0 , 0 0 0 4, 7 3 2 2 0 , 0 0 0 0 0.00% En g i n e e r i n g  To t a l 1 5 , 6 5 5 2 3 , 5 8 8 2 0 , 0 0 0 4, 7 3 2 2 0 , 0 0 0 0 0.00% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   En g i n e e r i n g 43 1 7 0 *P r o f e s s i o n a l  Se r v i c e s  ar e  th e  co s t s  as s o c i a t e d  wi t h  th e  co n t r a c t  ag r e e m e n t  wi t h  th e  en g i n e e r i n g  fi r m . Th e  Ci t y  ma i n t a i n s  a  re n e w a b l e  co n t r a c t  wi t h  a  lo c a l  fi r m  to  pr o v i d e  al l  en g i n e e r i n g  se r v i c e s .    Th e  En g i n e e r i n g  De p a r t m e n t  pr o v i d e s  pr o f e s s i o n a l  representa t ion  and  opinion  on   ci t y  se r v i c e s  an d  op e r a t i o n s .    36 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) En g i n e e r i n g ‐Re t a i n e r 00 0 0 0 0 N / A En g i n e e r i n g ‐Co n s u l t i n g 15 , 6 5 5 6, 3 3 4 5, 0 0 0 1, 3 9 7 5, 0 0 0 0 0.00% GI S / M a p p i n g 0 1 7 , 2 5 4 1 5 , 0 0 0 3, 3 3 5 1 5 , 0 0 0 0 0.00% To t a l  Pr o f e s s i o n a l  Se r v i c e s 1 5 , 6 5 5 2 3 , 5 8 8 2 0 , 0 0 0 4, 7 3 2 2 0 , 0 0 0 0 0.00% 15 , 6 5 5 2 3 , 5 8 8 2 0 , 0 0 0 4, 7 3 2 2 0 , 0 0 0 0 0.00% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   En g i n e e r i n g Pr o f e s s i o n a l  Se r v i c e s En g i n e e r i n g  To t a l 43 1 7 0 37 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 3 5 6 , 6 3 6 2 6 9 , 7 0 2 2 9 3 , 2 0 0 1 2 4 , 5 3 0 3 2 1 , 3 0 0 2 8 , 1 0 0 9 . 5 8 %  Su p p l i e s  & Ma i n t e n a n c e 1 9 2 , 9 1 3 2 6 3 , 6 7 8 1 7 6 , 1 0 0 4 7 , 4 8 4 1 8 0 , 6 0 0 4 , 5 0 0 2 . 5 6 %  Pr o f e s s i o n a l  Se r v i c e s 69 7 4, 2 9 0 9 6 , 8 0 0 23 , 8 0 0 9 6 , 8 0 0 0 0.00%  Ot h e r  Ex p e n s e s 46 , 1 7 4 4 4 , 3 9 1 4 2 , 7 0 0 13 , 7 5 5 4 2 , 4 0 0 (300)‐0.70% 59 6 , 4 2 0 5 8 2 , 0 6 1 6 0 8 , 8 0 0 2 0 9 , 5 7 0 6 4 1 , 1 0 0 3 2 , 3 0 0 5.31% PR O G R A M D E S C R I P T I O N & O B J E C T I V E S : OP E R A T I N G C O S T A C T I V I T I E S : *P e r s o n a l  Se r v i c e s  in c l u d e  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  th e  Pu b l i c  Wo r k s  De p a r t m e n t . *O t h e r  Ex p e n s e s  in c l u d e  el e c t r i c i t y  co s t s  fo r  st r e e t  li g h t i n g  an d  em p l o y e e  de v e l o p m e n t . Pu b l i c  Wo r k s  To t a l *S u p p l i e s  & Ma i n t e n a n c e  in c l u d e  ge n e r a l  op e r a t i n g  su p p l i e s  fo r  st r e e t  re p a i r / m a i n t e n a n c e ,  an d  ve h i c l e  an d  eq u i p m e n t  ma i n t e n a n c e .   Th e  St r e e t  De p a r t m e n t  pr o v i d e s  fo r  th e  ma i n t a i n a n c e  of  al l  ci t y  st r e e t s  to  en s u r e  a  sa f e  an d  dr iv e a b l e  c o nd i t i o n .    St a n d a r d  ma i n t e n a n c e  in c l u d e s  seal ‐coating, patching, snow   pl o w i n g ,  an d  sw e e p i n g .    Du e  to  it s  ex c e s s  st o r a g e  ca p a c i t y ,  th e  Ci t y  ma i n t a i n s  co o p e r a t i v e  ag r e e m e n t s  wi t h  su r r o u n d i n g  co m m u n i t i e s  fo r  st o r a g e  and  sale  of  salt/sand  supplies. De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Pu b l i c  Wo r k s  De p a r t m e n t 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t 43 0 0 0 St a f f  in c l u d e s :  Di r e c t o r  of  P ub l i c  Wo r ks / C i t y  En g i n e e r  (1 5 % ) ,  Pu b l i c  Wo r k s  Su p e r v i s o r s  (2 5 % ) ,  Ma i n t e n a n c e  Wo r k e r s  (4 0 % ) ,  Pu b l i c  Wo r k s  Su p p o r t / U t i l i t y  Billing  Specialist  (20%)38 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 23 9 , 8 2 1 1 8 3 , 0 1 9 1 9 1 , 0 0 0 8 7 , 6 2 7 2 1 1 , 9 0 0 2 0 , 9 0 0 1 0 . 9 4 % Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 14 , 0 2 4 6, 9 4 9 1 1 , 0 0 0 3, 0 5 0 1 1 , 0 0 0 0 0.00% PE R A 15 , 6 3 9 1 4 , 6 5 1 1 5 , 2 0 0 6, 8 0 1 1 6 , 8 0 0 1,600 1 0 . 5 3 % FI C A 15 , 6 3 1 1 4 , 3 8 4 1 5 , 4 0 0 6, 7 4 6 1 7 , 0 0 0 1,600 1 0 . 3 9 % Ci t y  Be n e f i t  Co n t r i b u t i o n 46 , 0 6 7 3 4 , 0 6 9 4 4 , 2 0 0 1 6 , 2 0 6 4 6 , 4 0 0 2,200 4.98% Un e m p l o y m e n t  Be n e f i t  Pa y m e n t s 6, 1 5 7 00 0 0 0 N /A Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 19 , 2 9 6 1 6 , 6 3 0 1 6 , 4 0 0 4, 1 0 0 1 8 , 2 0 0 1,800 1 0 . 9 8 % To t a l  Pe r s o n a l  Se r v i c e s 3 5 6 , 6 3 6 2 6 9 , 7 0 2 2 9 3 , 2 0 0 1 2 4 , 5 3 0 3 2 1 , 3 0 0 2 8 , 1 0 0 9.58% Bo o k s  & Pe r i o d i c a l s 00 0 0 0 0 N /A Mo t o r  Fu e l s  & Lu b r i c a n t s 35 , 0 0 0 3 5 , 0 0 0 0 46 0 0 N/A Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 16 , 2 2 9 3 0 , 1 4 4 0 46 5 0 0 N/A Ve h i c l e  Eq u i p m e n t  & Pa r t s 8, 0 0 0 8, 0 4 1 00 0 0 N /A St r e e t  Ma i n t .  Ma t e r i a l s / S u p p l y 67 , 8 8 6 1 1 0 , 6 6 5 5 4 , 0 0 0 3 2 , 2 3 9 8 3 , 2 0 0 2 9 , 2 0 0 5 4 . 0 7 % Cl o t h i n g  & pe r s o n a l  eq u i p m e n t 6, 4 8 4 6, 7 5 0 7, 4 0 0 2, 9 1 3 7, 7 0 0 300 4.05% Sm a l l  To o l s  an d  Mi n o r  Eq u i p 2, 0 0 0 3, 5 4 3 3, 0 0 0 56 7 3, 0 0 0 0 0.00% Te l e p h o n e 67 8 1, 6 7 5 1, 7 0 0 38 5 1, 7 0 0 0 0.00% Re p a i r s / M a i n t ‐Au t o  Eq u i p 10 , 0 0 0 1 0 , 0 0 0 00 0 0 N /A Re p a i r s / M a i n t ‐Mi s c .  Eq u i p 10 , 6 7 2 2 0 , 6 6 4 07 0 0 N /A Re p a i r s / M a i n t ‐Bl d g s / G r o u n d s 13 , 6 1 2 5, 8 9 8 1 0 , 0 0 0 4, 5 5 4 1 0 , 0 0 0 0 0.00% Co n t r a c t e d  St r e e t  Ma i n t . 22 , 3 5 1 3 1 , 2 9 9 1 0 0 , 0 0 0 6, 3 0 8 7 5 , 0 0 0 ( 2 5 , 0 0 0 ) ‐25.00% To t a l  Su p p l i e s  & Ma i n t e n a n c e 1 9 2 , 9 1 3 2 6 3 , 6 7 8 1 7 6 , 1 0 0 4 7 , 4 8 4 1 8 0 , 6 0 0 4,500 2.56% Su p p l i e s  & Ma i n t e n a n c e Pe r s o n a l  Se r v i c e s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Pu b l i c  Wo r k s  De p a r t m e n t 43 0 0 0 39 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) PW  En g i n e e r i n g ‐Co n s u l t i n g 33 2 16 80 0 0 80 0 0 0.00% GI S / M a p p i n g 0 46 8 80 0 0 80 0 0 0.00% IT  Se r v i c e s 0 3, 2 7 0 3, 5 0 0 87 5 3, 5 0 0 0 0.00% Fl e e t  Se r v i c e s 0 0 9 1 , 7 0 0 2 2 , 9 2 5 9 1 , 7 0 0 0 0.00% Pr o f e s s i o n a l  Se r v i c e s 36 5 53 6 00 0 0 N /A To t a l  Pr o f e s s i o n a l  Se r v i c e s 69 7 4, 2 9 0 9 6 , 8 0 0 2 3 , 8 0 0 9 6 , 8 0 0 0 0.00% Tr a v e l  Ex p e n s e s 20 5 0 20 0 0 20 0 0 0.00% Ga s  & El e c t r i c 2, 3 0 8 2, 8 9 0 2, 7 0 0 1, 5 3 5 2, 9 0 0 200 7.41% St r e e t  Li g h t i n g 28 , 0 6 9 2 6 , 9 8 7 2 9 , 0 0 0 8, 5 4 6 2 9 , 0 0 0 0 0.00% ED P / C o m m u n i c a t i o n s  Eq u i p  Re n t 1, 7 6 3 2, 3 5 4 2, 4 0 0 82 8 2, 4 0 0 0 0.00% Ot h e r  Eq u i p m e n t  Re n t a l s 9, 2 7 7 9, 3 7 8 4, 0 0 0 0 4, 0 0 0 0 0.00% So f t w a r e  Li c e n s i n g 00 0 0 0 0 N /A Me m b e r s h i p s 33 4 23 8 30 0 32 30 0 0 0.00% Tr a i n i n g  & De v e l o p m e n t 1, 9 6 5 2, 4 7 2 3, 5 0 0 1, 1 8 5 3, 0 0 0 (500)‐14.29% Li c e n s e s  & Ta x e s 17 6 26 30 0 19 30 0 0 0.00% Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 69 (2 5 ) 30 0 1, 6 1 0 30 0 0 0.00% St r e e t  Co n s t r u c t i o n 2, 0 0 8 72 00 0 0 N /A To t a l  Ot h e r  Ex p e n s e s 4 6 , 1 7 4 4 4 , 3 9 1 4 2 , 7 0 0 1 3 , 7 5 5 4 2 , 4 0 0 (300)‐0.70% 59 6 , 4 2 0 5 8 2 , 0 6 1 6 0 8 , 8 0 0 2 0 9 , 5 7 0 6 4 1 , 1 0 0 3 2 , 3 0 0 5.31% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Pu b l i c  Wo r k s  De p a r t m e n t  co n t . Ot h e r  Ex p e n s e s Pu b l i c  Wo r k s  To t a l 43 0 0 0 Pr o f e s s i o n a l  Se r v i c e s 40 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 9 0 , 1 9 4 8 7 , 9 3 2 1 3 4 , 5 0 0 4 6 , 6 9 4 1 6 7 , 2 0 0 3 2 , 7 0 0 2 4 . 3 1 %  Su p p l i e s  & Ma i n t e n a n c e 8 2 , 2 9 6 8 9 , 2 9 8 7 8 , 0 0 0 3 1 , 1 8 9 9 3 , 0 0 0 1 5 , 0 0 0 1 9 . 2 3 %  Pr o f e s s i o n a l  Se r v i c e s 4, 9 5 0 2, 4 7 0 8, 4 0 0 2, 2 2 9 8, 9 0 0 500 4 5 . 4 5 %  Ot h e r  Ex p e n s e s 10 , 4 1 7 9, 5 5 4 9, 1 0 0 3, 4 1 4 1 0 , 0 5 0 950 ‐10.00% 18 7 , 8 5 7 1 8 9 , 2 5 3 2 3 0 , 0 0 0 83 , 5 2 5 2 7 9 , 1 5 0 4 9 , 1 5 0 2 1 . 3 7 % PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S :   OP E R A T I N G  CO S T  AC T I V I T I E S : *P e r s o n a l  Se r v i c e s  in c l u d e s  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  th e  Pa r k s  De p a r t m e n t . *S u p p l i e s  & Ma i n t e n a n c e  in c l u d e s  th e  op e r a t i n g  su p p l i e s  an d  ma i n t e n a n c e  fo r  al l  pa r k  fa c i l i t i e s . *O t h e r  Ex p e n s e s  in c l u d e s  th e  co s t s  as s o c i a t e d  wi t h  eq u i p m e n t  re n t a l . Pa r k s  To t a l 45 2 0 0 Th e  Pa r k s  & Re c r e a t i o n  De p a r t m e n t  pr o v i d e s  fo r  th e  ma i n t a i n a n c e  of  th e  Ci t y ' s  pa r k s .    In  ad d i t i o n ,  th e  ci t y  pa r t i c i p a t e s  in  a  jo i n t  re c r e a t i o n  pr o g r a m  with  area  organizations  to   en s u r e  a  co m m u n i t y ‐wi d e  ef f o r t  in  pr o v i d i n g  ad e q u a t e  re c r e a t i o n a l  fa c i l i t i e s . 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Pa r k s  ‐   Cu l t u r e ‐Re c r e a t i o n St a f f  in c l u d e s :  Di r e c t o r  of  P ub l i c  Wo r k s  (1 0 % ) ,  Pa r k s / G o l f  Su p e r v i s o r  (5 0 % ) ,  Ma i n t e n a n c e  Wo r k e r s  (5 % ) ,  Pu b l i c  Wo r k s  Su p p o r t / U t i l i t y  Bi l l i n g  Specialist  (10%)41 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 56 , 7 9 3 5 9 , 3 2 6 7 9 , 4 0 0 2 5 , 8 2 0 8 8 , 5 0 0 9,100 1 1 . 4 6 % Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 53 4 1, 3 6 6 0 14 7 0 0 N/A Pa r t ‐Ti m e  Em p l o y e e s 00 0 0 17 , 7 0 0 1 7 , 7 0 0 N/A Te m p o r a r y / S e a s o n a l  Em p l o y e e s 9, 2 5 2 0 1 5 , 7 0 0 9, 9 7 3 1 6 , 7 0 0 1,000 6.37% PE R A 4, 1 7 7 4, 4 7 8 6, 0 0 0 1, 9 4 8 6, 7 0 0 700 1 1 . 6 7 % FI C A 4, 3 3 3 4, 3 6 2 7, 3 0 0 1, 9 3 3 9, 4 0 0 2,100 2 8 . 7 7 % Ci t y  Be n e f i t  Co n t r i b u t i o n 10 , 5 1 1 1 0 , 6 1 9 1 7 , 4 0 0 4, 6 9 9 1 8 , 5 0 0 1,100 6.32% Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 4, 5 9 4 7, 7 8 0 8, 7 0 0 2, 1 7 5 9, 7 0 0 1,000 1 1 . 4 9 % To t a l  Pe r s o n a l  Se r v i c e s 9 0 , 1 9 4 8 7 , 9 3 2 1 3 4 , 5 0 0 4 6 , 6 9 4 1 6 7 , 2 0 0 3 2 , 7 0 0 2 4 . 3 1 % Mo t o r  Fu e l s  & Lu b r i c a n t s 69 10 8 00 0 0 N /A Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 1, 9 8 4 2, 0 1 2 0 3, 4 0 2 0 0 N/A Bl d g / G r o u n d s  Ma i n t .  Su p p l i e s 9, 1 9 7 1 5 , 9 5 7 1 0 , 0 0 0 5, 1 8 6 1 0 , 0 0 0 0 0.00% Pa r k  In i t i a t i v e s 9, 5 8 4 8, 5 9 0 1 0 , 0 0 0 3, 6 1 5 1 0 , 0 0 0 0 0.00% Re p a i r s / M a i n t ‐Au t o  Eq u i p 47 4 1, 2 0 3 00 0 0 N /A Re p a i r s / M a i n t ‐Mi s c .  Eq u i p 95 9 87 1 00 0 0 N /A Re p a i r s / M a i n t ‐Bl d g s / G r o u n d s 60 , 0 2 8 6 0 , 5 5 7 5 8 , 0 0 0 1 8 , 9 8 7 7 3 , 0 0 0 1 5 , 0 0 0 2 5 . 8 6 % To t a l  Su p p l i e s  & Ma i n t e n a n c e 8 2 , 2 9 6 8 9 , 2 9 8 7 8 , 0 0 0 3 1 , 1 8 9 9 3 , 0 0 0 1 5 , 0 0 0 1 9 . 2 3 % En g i n e e r i n g ‐Co n s u l t i n g 30 00 0 0 0 N /A GI S / M a p p i n g 0 68 0 00 0 0 N /A IT  Se r v i c e s 0 84 0 1, 0 0 0 25 0 1, 0 0 0 0 0.00% Fl e e t  Se r v i c e s 0 0 6, 3 0 0 1, 5 7 5 6, 3 0 0 0 0.00% Pr o f e s s i o n a l  Se r v i c e s 4, 9 2 0 95 0 1, 1 0 0 40 4 1, 6 0 0 500 4 5 . 4 5 % To t a l  Pr o f e s s i o n a l  Se r v i c e s 4 , 9 5 0 2, 4 7 0 8, 4 0 0 2, 2 2 9 8, 9 0 0 500 5.95% Pe r s o n a l  Se r v i c e s Su p p l i e s  & Ma i n t e n a n c e Pr o f e s s i o n a l  Se r v i c e s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Pa r k s  ‐   Cu l t u r e ‐Re c r e a t i o n 45 2 0 0 42 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Te l e p h o n e 24 5 42 4 40 0 17 5 40 0 0 0.00% Tr a v e l  Ex p e n s e s 06 0 0 0 0 N /A Pr i n t i n g  & Pu b l i s h i n g 25 7 0 50 0 45 0 45 0 (50)‐10.00% Ga s  & El e c t r i c 34 9 13 0 60 0 (1 4 1 ) 60 0 0 0.00% Ot h e r  Eq u i p m e n t  Re n t a l s 7, 8 9 1 6, 7 5 0 7, 0 0 0 2, 7 5 9 7, 0 0 0 0 0.00% So f t w a r e  Li c e n s i n g 1, 0 4 7 1, 0 0 0 0 80 1, 0 0 0 1,000 N/A Me e t i n g  Ex p e n s e s 00 0 0 0 0 N /A Li c e n s e s  & Ta x e s 58 1 40 3 50 0 0 50 0 0 0.00% Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 46 84 1 10 0 91 10 0 0 0.00% Co n t r i b u t i o n s  to  Ci v i c  Or g ' s 00 0 0 0 0 N /A To t a l  Ot h e r  Ex p e n s e s 1 0 , 4 1 7 9, 5 5 4 9, 1 0 0 3, 4 1 4 1 0 , 0 5 0 950 (0) 18 7 , 8 5 7 1 8 9 , 2 5 3 2 3 0 , 0 0 0 8 3 , 5 2 5 2 7 9 , 1 5 0 4 9 , 1 5 0 2 1 . 3 7 % Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ot h e r  Ex p e n s e s Pa r k s  To t a l Ge n e r a l  Fu n d  ‐   Pa r k s  ‐   Cu l t u r e ‐Re c r e a t i o n  co n t . 45 2 0 0 43 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 1 1 6 , 0 8 9 1 3 6 , 3 4 3 1 2 2 , 9 0 0 3 7 , 1 8 3 1 3 4 , 6 0 0 1 1 , 7 0 0 9 . 5 2 %  Su p p l i e s  & Ma i n t e n a n c e 4 1 , 4 1 8 5 3 , 4 9 7 2 3 , 9 0 0 2 9 , 2 5 7 2 4 , 8 0 0 9 0 0 3 . 7 7 %  In s u r a n c e s 1 3 , 6 4 6 1 3 , 5 2 0 1 3 , 3 0 0 3 , 3 2 5 1 3 , 3 0 0 0 0 . 0 0 %  Ot h e r  Ex p e n s e s 3 3 , 4 2 9 3 1 , 4 5 4 4 7 , 2 0 0 1 5 , 3 7 7 4 7 , 8 0 0 6 0 0 1 . 2 7 %  Pu r c h a s e s  fo r  Re s a l e 8 , 9 0 9 1 2 , 3 3 8 1 3 , 1 0 0 1 5 1 3 , 1 0 0 0 0 . 0 0 % 21 3 , 4 9 1 2 4 7 , 1 5 3 2 2 0 , 4 0 0 8 5 , 1 5 7 2 3 3 , 6 0 0 1 3 , 2 0 0 5 . 9 9 % PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : Th e  Go l f  Co u r s e  pr o v i d e s  a  go l f i n g  op p o r t u n i t y  fo r  bo t h  re s i d e n t s  an d  vi s i t o r s  to  th e  Ci t y . OP E R A T I N G  CO S T  AC T I V I T I E S : Pe r s o n a l  Se r v i c e s  in c l u d e  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  th e  Go l f  Co u r s e . St a f f  in c l u d e s :  Pa r k s / G o l f  Su p e r v i s o r  (5 0 % ) ,  Cl u b h o u s e  Ma n a g e r ,  Se a s o n a l  Go lf  Co ur s e  Em p l o ye e s Ot h e r  Ex p e n s e s  in c l u d e  ut i l i t i e s ,  go l f  ca r t  re n t a l ,  an d  ad v e r t i s i n g . 45 2 1 0 Su p p l i e s  & Ma i n t e n a n c e  in c l u d e  ge n e r a l  op e r a t i n g  su p p l i e s  fo r  th e  co u r s e  an d  eq u i p m e n t  re p a i r s  an d  ma i n t e n a n c e .   Pu r c h a s e  fo r  Re s a l e  ar e  it e m s  th a t  ar e  fo o d ,  be v e r a g e ,  cl o t h i n g  an d  go l f  su p p l i e s  th a t  ar e  so l d  in  th e  cl u b h o u s e . In s u r a n c e s  in c l u d e  th e  go l f  co u r s e s  sh a r e  of  th e  Ci t y 's  ge n e r a l ,  li a b i l i t y ,  li q u o r ,  an d  au t o  in s u r a n c e  po l i c e s . 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Cu l t u r e ‐Re c r e a t i o n  ‐   Go l f  Co u r s e Go l f  Co u r s e  To t a l 44 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 37 , 1 8 0 3 7 , 1 9 0 3 8 , 2 0 0 1 6 , 0 6 6 3 9 , 3 0 0 1,100 2.88% Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 34 4 72 1 0 41 0 0 N/A Pa r t ‐Ti m e  Em p l o y e e s 0 7, 7 5 4 0 4, 7 1 2 1 3 , 4 0 0 1 3 , 4 0 0 N/A Te m p o r a r y / S e a s o n a l  Em p l o y e e s 56 , 4 8 0 6 7 , 3 7 5 5 8 , 2 0 0 7, 4 3 0 5 2 , 9 0 0 ( 5 , 3 0 0 ) ‐9.11% PE R A 3, 7 9 0 3, 1 9 4 2, 9 0 0 1, 5 0 4 4, 0 0 0 1,100 3 7 . 9 3 % FI C A 4, 3 4 7 4, 0 7 9 7, 4 0 0 1, 6 7 8 8, 1 0 0 700 9.46% Ci t y  Be n e f i t  Co n t r i b u t i o n 7, 9 8 0 8, 0 7 9 8, 8 0 0 3, 6 8 1 8, 8 0 0 0 0.00% Un e m p l o y m e n t  Be n e f i t  Pa y m e n t s 75 11 0 22 1 0 0 N/A OP E B  Ex p e n s e 00 0 0 0 0 N /A Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 5, 8 9 3 7, 9 4 0 7, 4 0 0 1, 8 5 0 8, 1 0 0 700 9.46% To t a l  Pe r s o n a l  Se r v i c e s 1 1 6 , 0 8 9 1 3 6 , 3 4 3 1 2 2 , 9 0 0 3 7 , 1 8 3 1 3 4 , 6 0 0 1 1 , 7 0 0 9.52% Of f i c e  su p p l i e s 26 2 65 9 30 0 33 1 40 0 100 3 3 . 3 3 % Mo t o r  Fu e l s  & Lu b r i c a n t s 1, 0 6 8 13 5 00 0 0 N /A Eq u i p m e n t  Pa r t s  & Ac c e s s o r i e s 4, 1 5 1 1 0 , 5 6 2 0 2, 6 5 9 0 0 N/A Bl d g / G r o u n d s  Ma i n t .  Su p p l i e s 9, 5 6 0 2 1 , 1 0 3 8, 5 0 0 7, 9 1 8 8, 0 0 0 (500)‐5.88% Cl o t h i n g  & pe r s o n a l  eq u i p m e n t (1 2 8 ) 54 8 50 0 25 9 50 0 0 0.00% Sm a l l  To o l s  an d  Mi n o r  Eq u i p 1, 7 6 3 97 2 50 0 32 8 50 0 0 0.00% Re p a i r s / M a i n t ‐Of f i c e  Eq u i p 0 75 10 0 18 10 0 0 0.00% Re p a i r s / M a i n t ‐Au t o  Eq u i p 2, 0 0 0 73 8 0 3, 4 0 0 0 0 N/A Re p a i r s / M a i n t ‐Mi s c .  Eq u i p 3, 7 9 1 5, 7 0 1 00 0 0 N /A Re p a i r s / M a i n t ‐Bl d g s / G r o u n d s 18 , 9 5 1 1 3 , 0 0 4 1 4 , 0 0 0 1 4 , 3 4 4 1 5 , 3 0 0 1,300 9.29% To t a l  Su p p l i e s  & Ma i n t e n a n c e 4 1 , 4 1 8 5 3 , 4 9 7 2 3 , 9 0 0 2 9 , 2 5 7 2 4 , 8 0 0 900 3.77% Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Cu l t u r e ‐Re c r e a t i o n  ‐   Go l f  Co u r s e Pe r s o n a l  Se r v i c e s Su p p l i e s  & Ma i n t e n a n c e 45 2 1 0 45 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Ge n e r a l  Li a b i l i t y  In s 7, 5 0 0 7, 5 0 0 7, 4 0 0 1, 8 5 0 7, 4 0 0 0 0.00% Um b r e l l a  Li a b i l i t y  In s 1, 5 0 0 1, 5 0 0 1, 5 0 0 37 5 1, 5 0 0 0 0.00% Bo i l e r  & Ma c h i n e r y  In s 30 0 35 0 40 0 10 0 40 0 0 0.00% Pr o p e r t y  In s u r a n c e 2, 3 0 0 2, 6 5 0 2, 7 0 0 67 5 2, 7 0 0 0 0.00% Eq u i p m e n t  Fl o a t e r s  In s 30 0 35 0 30 0 75 30 0 0 0.00% Au t o m o t i v e  In s u r a n c e 37 0 37 0 40 0 10 0 40 0 0 0.00% Dr a m  Sh o p  In s u r a n c e 1, 3 7 6 80 0 60 0 15 0 60 0 0 0.00% To t a l  In s u r a n c e s 1 3 , 6 4 6 1 3 , 5 2 0 1 3 , 3 0 0 3, 3 2 5 1 3 , 3 0 0 0 0.00% En g i n e e r i n g ‐Co n s u l t i n g 38 3 00 0 0 0 N /A Ba n k  Fe e s 3, 4 3 1 3, 6 6 6 3, 7 0 0 2, 1 6 9 3, 7 0 0 0 0.00% IT  Se r v i c e s 0 1, 6 4 0 2, 0 0 0 50 0 2, 0 0 0 0 0.00% Fl e e t  Se r v i c e s 0 0 1 4 , 1 0 0 3, 5 2 5 1 4 , 1 0 0 0 0.00% Pr o f e s s i o n a l  Se r v i c e s 40 4 91 9 0 14 0 0 N/A Te l e p h o n e 2, 9 2 6 4, 3 2 5 3, 3 0 0 2, 2 8 4 4, 0 0 0 700 2 1 . 2 1 % Tr a v e l  Ex p e n s e s 0 0 0 67 0 0 N/A Ge n e r a l  Ad v e r t i s i n g 85 9 0 1, 8 0 0 18 5 1, 8 0 0 0 0.00% Pr i n t i n g  & Pu b l i s h i n g 1, 7 2 3 1, 6 5 0 1, 3 0 0 75 1, 7 0 0 400 3 0 . 7 7 % Ga s  & El e c t r i c 8, 3 1 3 6, 6 1 9 8, 7 0 0 1, 7 1 4 8, 7 0 0 0 0.00% Ot h e r  Eq u i p m e n t  Re n t a l s 14 , 3 7 6 1 1 , 0 2 8 1 1 , 0 0 0 4, 5 5 3 1 1 , 0 0 0 0 0.00% Me m b e r s h i p s 15 0 16 5 30 0 0 0 (300)‐100.00% Tr a i n i n g  & De v e l o p m e n t 11 6 86 3 20 0 10 0 (200)‐100.00% Sp e c i a l  Eq u i p m e n t  Re p l a c e m e n t 00 0 0 0 0 N /A Li c e n s e s  & Ta x e s 32 5 35 3 60 0 28 1 60 0 0 0.00% Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 42 4 22 7 20 0 0 20 0 0 0.00% To t a l  Ot h e r  Ex p e n s e s 3 3 , 4 2 9 3 1 , 4 5 4 4 7 , 2 0 0 1 5 , 3 7 7 4 7 , 8 0 0 600 1.27% In s u r a n c e s Ot h e r  Ex p e n s e s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Cu l t u r e ‐Re c r e a t i o n  ‐   Go l f  Co u r s e  co n t . 45 2 1 0 46 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) PU R C H A S E S  FO R  RE S A L E 00 0 0 0 0 N /A Be e r  Fo r  Re s a l e 3, 4 9 8 4, 2 6 3 3, 8 0 0 0 3, 8 0 0 0 0.00% So f t  Dr i n k s  Fo r  Re s a l e 2, 8 6 0 2, 5 0 3 3, 6 0 0 0 3, 6 0 0 0 0.00% Co n c e s s i o n s  Fo r  Re s a l e ‐Tx b l 58 2 0 1, 5 0 0 0 1, 5 0 0 0 0.00% Co n c e s s i o n s  Fo r  Re s a l e ‐No n T a x 1, 0 3 7 3, 2 0 8 2, 3 0 0 15 2, 3 0 0 0 0.00% Pr o  Sh o p  It e m s  Fo r  Re s a l e 93 2 2, 3 6 5 1, 9 0 0 0 1, 9 0 0 0 0.00% Ot h e r  Fo r  Re s a l e 00 0 0 0 0 N /A To t a l  Pu r c h a s e s  fo r  Re s a l e 8 , 9 0 9 1 2 , 3 3 8 1 3 , 1 0 0 15 1 3 , 1 0 0 0 0.00% 21 3 , 4 9 1 2 4 7 , 1 5 3 2 2 0 , 4 0 0 8 5 , 1 5 7 2 3 3 , 6 0 0 1 3 , 2 0 0 5.99% Pu r c h a s e s  fo r  Re s a l e Go l f  Co u r s e  To t a l Ge n e r a l  Fu n d  ‐   Cu l t u r e ‐Re c r e a t i o n  ‐   Go l f  Co u r s e  co n t . Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t 45 2 1 0 47 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 0 4 , 2 6 4 1 1 , 6 0 0 1 , 3 1 6 1 1 , 6 0 0 0 0 . 0 0 %  Su p p l i e s  & Ma i n t e n a n c e 0 1 2 4 3 0 0 7 2 3 0 0 0 0 . 0 0 %  In s u r a n c e s 0 0 1 0 0 0 1 0 0 0 0 . 0 0 %  Ot h e r  Ex p e n s e s 0 1 , 4 3 1 1 , 1 0 0 9 1 6 1 , 1 0 0 0 0 . 0 0 % 0 5 , 8 2 0 1 3 , 1 0 0 2 , 3 0 5 1 3 , 1 0 0 0 0 . 0 0 % PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : Th e  Br u s h  Si t e  pr o v i d e s  a  pl a c e  fo r  re s i d e n t s  an d  co n t r a c t o r s  to  dr o p  of f  tr e e  br a n c h e s  an d  br u s h . OP E R A T I N G  CO S T  AC T I V I T I E S : Pe r s o n a l  Se r v i c e s  in c l u d e  th e  wa g e s  an d  em p l o y m e n t  ta x e s  fo r  th e  Br u s h  Si t e . St a f f  in c l u d e s :  Br u s h  Si t e  At t e n d a n t In s u r a n c e s  in c l u d e  th e  br u s h  si t e ' s  sh a r e  of  th e  Ci t y 's  ge n e r a l  in s u r a n c e  po l i c e s . Su p p l i e s  & Ma i n t e n a n c e  in c l u d e  ge n e r a l  op e r a t i n g  su p p l i e s  fo r  re p a i r  an d  ma i n t e n a n c e  of  th e  br u s h  si t e . Ot h e r  Ex p e n s e s  in c l u d e  co n v e n i e n c e  fe e ,  IT  se r v i c e s ,  in s u r a n c e ,  ga s / e l e c t r i c i t y ,  re p a i r s / m a i n t e n a n c e  an d  eq u i p m e n t  re n t a l . Br u s h  Si t e 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Br u s h  Si t e  To t a l 45 2 2 0 48 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Te m p o r a r y / S e a s o n a l  Em p l o y e e s 0 4, 1 6 7 1 0 , 8 0 0 1, 3 0 8 1 0 , 8 0 0 0 0.00% FI C A 0 97 80 0 8 80 0 0 0.00% To t a l  Pe r s o n a l  Se r v i c e s 0 4, 2 6 4 1 1 , 6 0 0 1, 3 1 6 1 1 , 6 0 0 0 0.00% Bl d g / G r o u n d s  Ma i n t .  Su p p l i e s 0 12 4 30 0 72 30 0 0 0.00% Ba n k  Fe e s 0 12 00 0 0 N /A IT  Se r v i c e s 0 0 30 0 75 30 0 0 0.00% Ge n e r a l  Li a b i l i t y  In s 0 0 10 0 0 10 0 0 0.00% Ga s  & El e c t r i c 0 14 9 30 0 90 30 0 0 0.00% Re p a i r s / M a i n t ‐Bl d g s / G r o u n d s 0 87 1 50 0 65 7 50 0 0 0.00% Ot h e r  Eq u i p m e n t  Re n t a l s 0 39 9 0 95 0 0 N/A To t a l  Ot h e r  Ex p e n s e s 0 1, 5 5 6 1, 5 0 0 98 9 1, 5 0 0 0 0.00% 0 5, 8 2 0 1 3 , 1 0 0 2, 3 0 5 1 3 , 1 0 0 0 0.00% Br u s h  Si t e  To t a l Ot h e r  Ex p e n s e s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Br u s h  Si t e 45 2 2 0 Pe r s o n a l  Se r v i c e s 49 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Se r v i c e s 6 1 , 7 8 5 4 6 , 7 9 2 4 1 , 0 0 0 1 , 4 9 9 4 1 , 0 0 0 0 0 . 0 0 %  Pr o f e s s i o n a l  Se r v i c e s 8 3 , 4 6 2 8 8 , 1 8 9 8 7 , 5 0 0 1 7 , 6 0 5 8 8 , 0 0 0 5 0 0 0 . 5 7 % 14 5 , 2 4 7 1 3 4 , 9 8 1 1 2 8 , 5 0 0 1 9 , 1 0 4 1 2 9 , 0 0 0 5 0 0 0 . 3 9 % PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S    (R e i m b u r s e d ) : *P e r s o n a l  Se r v i c e s  in c l u d e  Po l i c e  Of f i c e r  ov e r t i m e  wa g e s  fo r  se c u r i t y  wo r k  an d / o r  tr a f f i c  co n t r o l . *P r o f e s s i o n a l  Se r v i c e s  in c l u d e  le g a l  an d  en g i n e e r i n g  re v i e w  ex p e n s e  fo r  la n d  us e  ap p l i c a t i o n s . 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Sp e c i a l  Se r v i c e s  ‐ Co n s u l t i n g  & Po l i c e Th e  Sp e c i a l  Se r v i c e s  De p a r tm e n t  pr ov i d e s  a  se p a r at e  'c o s t  ce n t e r '  fo r  tr a c k i n g  ci t y ‐pr o v i d e d  co n s u l t i n g  an d  Po l i c e  sp e c i a l  se r v i c e  de t a i l s .    Or o n o  residentswho  apply  for  land  use   va r i a t i o n s  ar e  su b j e c t  to  be  bi l l e d  fo r  an y  ad d i t i o n a l  st a f f ,  le g a l ,  an d  en g i n e e r i n g  ti m e  th a t  is  sp e n t  re v i e w i n g  th e i r  ap p l i c a t i o n .    Th e s e c h a r g e s  ar e  recorded  in  this  departmental   bu d g e t ,  an d  th e  ap p l i c a n t s  ar e  su b s e q u e n t l y  bi l l e d  fo r  th i s  ad d i t i o n a l  ti m e .    Or o n o  bu s i n e s s e s  or  re s i d e n t s w h o  wi s h  to  co n t r a c t  wi t h  th e  ci t y  fo r  Police  security  or  traffic  control   ar e  bi l l e d  fo r  th e  of f i c e r s  ti m e .    Th e  Ci t y ' s  co s t s  ar e  re c o r d e d  in  th i s  de p a r t m e n t a l b u d g e t ,  an d  ar e  of f s e t  by  th e  re v e n u e s  re c e i v e d  fr o m  th e  re q u e s t i n g  parties. 43 2 8 0 Sp e c i a l  Se r v i c e s ‐Co n s u l t i n g  & P ol i c e  To t a l 50 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Ov e r t i m e 53 , 5 4 3 4 0 , 7 5 8 3 5 , 0 0 0 1, 4 7 8 3 5 , 0 0 0 0 0.00% PE R A 7, 5 5 5 5, 5 3 6 2, 6 0 0 0 2, 6 0 0 0 0.00% FI C A 68 7 49 8 2, 7 0 0 21 2, 7 0 0 0 0.00% Ci t y  Be n e f i t  Co n t r i b u t i o n 00 0 0 0 0 N /A Wo r k e r ' s  Co m p  In s u r a n c e  Pr e m 0 0 70 0 0 70 0 0 0.00% To t a l  Pe r s o n a l  Se r v i c e s 6 1 , 7 8 5 4 6 , 7 9 2 4 1 , 0 0 0 1, 4 9 9 4 1 , 0 0 0 0 0.00% En g i n e e r i n g ‐Co n s u l t i n g 63 , 3 2 3 6 6 , 3 7 1 7 3 , 0 0 0 1 1 , 7 7 6 7 0 , 0 0 0 ( 3 , 0 0 0 ) ‐4.11% Le g a l ‐Co n s u l t i n g 19 , 8 8 5 1 8 , 9 2 0 1 4 , 5 0 0 5, 8 2 9 1 8 , 0 0 0 3,500 2 4 . 1 4 % Pr o f e s s i o n a l  Se r v i c e s 25 4 2, 8 9 8 00 0 0 N /A Sp e c i a l  Pr o j e c t s ,  Co n t i n g e n c y 00 0 0 0 0 N /A To t a l  Pr o f e s s i o n a l  Se r v i c e s 8 3 , 4 6 2 8 8 , 1 8 9 8 7 , 5 0 0 1 7 , 6 0 5 8 8 , 0 0 0 500 0.57% Sp e c i a l  Se r v i c e s ‐ 14 5 , 2 4 7 1 3 4 , 9 8 1 1 2 8 , 5 0 0 1 9 , 1 0 4 1 2 9 , 0 0 0 500 0.39% Pe r s o n a l  Se r v i c e s Pr o f e s s i o n a l  Se r v i c e s Co n s u l t i n g  & Po l i c e  To t a l Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t Ge n e r a l  Fu n d  ‐   Sp e c i a l  Se r v i c e s  ‐ Co n s u l t i n g  & Po l i c e 43 2 8 0 51 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Dollar Increase  (Decrease)%Increase  (Decrease)  Pe r s o n a l  Services 0 0 0 0 0 0 N / A  Pr o f e s s i o n a l  Services 0 0 0 0 0 0 N / A  Ot h e r  Ex p e n s e s 0 0 0 0 0 0 N / A  Ca p i t a l  & Tr a n s f e r s 83 7 , 7 0 3 4 0 4 , 3 3 9 4 0 0 , 0 0 0 1 0 0 , 0 0 0 4 0 0 , 0 0 0 0 0.00%  Co n t i n g e n c y  It e m s 8, 3 1 2 3 3 , 4 0 5 3 0 , 0 0 0 99 3 0 , 0 0 0 0 0.00% Sp e c i a l  Pr o j e c t s ‐Co n t i n g e n c i e s  To t a l 8 4 6 , 0 1 5 4 3 7 , 7 4 4 4 3 0 , 0 0 0 1 0 0 , 0 9 9 4 3 0 , 0 0 0 0 0.00% PR O G R A M  DE S C R I P T I O N  & OB J E C T I V E S : OP E R A T I N G  CO S T  AC T I V I T I E S : * Tr a n s f e r s  ar e  as  fo l l o w s :            Im p r o v e m e n t  an d  Eq u i p m e n t  Ou t l a y  Fu n d 30 0 , 0 0 0            20 1 4  Im p r o v e m e n t  Bo n d  De b t  Se r v i c e  Fu n d 10 0 , 0 0 0 40 0 , 0 0 0 8, 8 8 9 , 7 7 0 8 , 5 7 7 , 5 2 7 9 , 1 4 3 , 2 0 0 3 , 2 3 8 , 2 4 9 9 , 2 6 0 , 5 0 0 1 1 7 , 3 0 0 1.28% 43 2 9 0 GE N E R A L  FU N D  TO T A L 20 2 1  Ge n e r a l  Fu n d  Op e r a t i n g  Bu d g e t De p a r t m e n t a l  Su m m a r y Ge n e r a l  Fu n d  ‐   Sp e c i a l  Pr o j e c t s ‐Co n t i n g e n c i e s Th e  Sp e c i a l  Pr oj ec t s  & Co n t i n g e n c i e s  De p a r t m e n t  in c l u d e s  fu n d s  al l o c a t e d  fo r  pl a n n e d  pr o j e c t s  or  ev e n t s  th a t  be n e f i t  th e  en t i r e  ci t y ,  an d  fo r  an y  unforseen  circumstances  that   pr o d u c e s  ad d i t i o n a l  ex p e n s e s .    Th i s  de p a r t m e n t  al s o  pr o v i d e s  fo r  op e r a t i n g  tr a n s f e r s  to  ot h e r  fu n d s .   *C o n t i n g e n c y  It e m s  is  an  am o u n t  fo r  un b u d g e t e d  an d  un f o r s e e n  it e m s  th a t  re q u i r e  ac t i o n  be f o r e  th e  ne x t  bu d g et  cy c l e . 52 6/ 2 2 / 2 0 M e m o 20 1 8 Ac t u a l 20 1 9 Ac t u a l 20 2 0 Bu d g e t Y ‐T ‐D Ju n  30 ,  20 2 0 20 2 1 Dr a f t  Bu d g e t Do l l a r In c r e a s e   (D e c r e a s e ) %Increase  (Decrease) Fu l l ‐Ti m e  Em p l o y e e s  Re g u l a r 00 0 0 0 0 N /A To t a l  Pe r s o n a l  Se r v i c e s 00 0 0 0 0 N /A En g i n e e r i n g ‐Co n s u l t i n g 00 0 0 0 0 N /A Pr o f e s s i o n a l  Se r v i c e s 00 0 0 0 0 N /A To t a l  Pr o f e s s i o n a l  Se r v i c e s 00 0 0 0 0 N /A Ot h e r  Mi s c e l l a n e o u s  Ch a r g e s 00 0 0 0 0 N /A To t a l  Ot h e r  Ex p e n s e s 00 0 0 0 0 N /A La n d 00 0 0 0 0 N /A Op e r a t i n g  Tr a n s f e r s 83 7 , 7 0 3 40 4 , 3 3 9 40 0 , 0 0 0 1 0 0 , 0 0 0 4 0 0 , 0 0 0 0 0.00% To t a l  Ca p i t a l  & Tr a n s f e r s 8 3 7 , 7 0 3 4 0 4 , 3 3 9 4 0 0 , 0 0 0 1 0 0 , 0 0 0 4 0 0 , 0 0 0 0 0.00% Sp e c i a l  Pr o j e c t s ,  Co n t i n g e n c y 8, 3 1 2 3 3 , 4 0 5 3 0 , 0 0 0 99 3 0 , 0 0 0 0 0.00% To t a l  Co n t i n g e n c y  It e m s 8 , 3 1 2 3 3 , 4 0 5 3 0 , 0 0 0 99 3 0 , 0 0 0 0 0.00% 84 6 , 0 1 5 4 3 7 , 7 4 4 4 3 0 , 0 0 0 1 0 0 , 0 9 9 4 3 0 , 0 0 0 0 0.00% 8, 8 8 9 , 4 7 8 8 , 5 7 7 , 5 2 7 9 , 1 4 3 , 2 0 0 3 , 2 3 8 , 2 4 9 9 , 2 6 0 , 5 0 0 1 1 7 , 3 0 0 1.28% Co n t i n g e n c y  It e m s Sp e c i a l  Pr o j e c t s ‐Co n t i n g e n c i e s  To t a l GE N E R A L  FU N D  TO T A L Ge n e r a l  Fu n d  ‐   Sp e c i a l  Pr o j e c t s ‐Co n t i n g e n c i e s Pe r s o n a l  Se r v i c e s Pr o f e s s i o n a l  Se r v i c e s Ot h e r  Ex p e n s e s Ca p i t a l  & Tr a n s f e r s Ci t y  of  Or o n o 20 2 1  Li n e  It e m  Bu d g e t 43 2 9 0 53 6/ 2 2 / 2 0 M e m o CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION TO ADOPT THE PRELIMINARY 2021 GENERAL FUND BUDGET BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota that the preliminary 2021 General Fund budget is determined to be as follows: ESTIMATED REVENUES Taxes - General $4,936,140 Licenses and Permits 532,200 Intergovernmental 268,000 Charges for Services 3,157,460 Fines and Forfeits 70,100 Interest Income 70,500 Recreation Fees 188,000 Miscellaneous 38,100 TOTAL $9,260,500 APPROPRIATED EXPENDITURES General Government $1,458,450 Public Safety 5,879,200 Street Maintenance 641,100 Parks and Recreation 512,750 Engineering - Unallocated 20,000 Reimbursable Expenditures 129,000 Special Projects and Contingency 30,000 Capital Outlay 190,000 Transfers to Other Funds 400,000 TOTAL $9,260,500 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 28, 2020. ATTEST: ____________________________________ ____________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION TO ADOPT THE PRELIMINARY 2021 GENERAL FUND BUDGET BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin, Minnesota that the preliminary 2021 General Fund budget is determined to be as follows: ESTIMATED REVENUES Taxes - General $5,061,140 Licenses and Permits 532,200 Intergovernmental 268,000 Charges for Services 3,157,460 Fines and Forfeits 70,100 Interest Income 70,500 Recreation Fees 188,000 Miscellaneous 38,100 TOTAL $9,385,500 APPROPRIATED EXPENDITURES General Government $1,458,450 Public Safety 5,879,200 Street Maintenance 641,100 Parks and Recreation 512,750 Engineering - Unallocated 20,000 Reimbursable Expenditures 129,000 Special Projects and Contingency 30,000 Capital Outlay 190,000 Transfers to Other Funds 525,000 TOTAL $9,385,500 Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held September 28, 2020. ATTEST: ____________________________________ ____________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor