Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-08-2020 Council Packet
Agenda Council Meeting Monday, June 8, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of May 26, 2020 2. Council Work Session Minutes of May 26, 2020 3. Claims/Bills 4. Approval of Garbage Hauler License 5. Appointment of Primary & General Elections Absentee Ballot Board – Resolution 6. Appointment of Election Judges for the 2020 Primary and General Elections – Resolution 7. Appointment of 2020 Seasonal Employees 8. Sanitary Sewer Service Line Inspection Program – Ordinance 9. LA20-000021 – Jeff Brady, 350 North Shore Drive, Variance – Resolution 10. Navarre Hardware Hand Sanitizer Donation Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Presentation 11. Planning Commission Recognition 12. Gillespie Center Annual Report Finance Director Report 13. First Quarter Financial Report Planning Department Report 14. LA20-000028 – Baycliff Homes o/b/o David and Wendy Jacobsen-Gretsch, 2440 Old Beach Road – Variance 15. LA19-000031 – Dale Gustafson, 2927 Casco Point Road, Variances 16. LA20-000027 – Bob Erickson, 365 Westlake Street, Sketch Plan 17. LA20-000030 – Eric Luth o/b/o YMCA Greater Twin Cities and Gordon James Inc., 135 Orono Orchard Road, Preliminary Plat Mayor/Council Report Agenda Council Meeting Monday, June 8, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us City Administrator Report 18. Authorize Boundary Line Adjustment involving city property and 1121 North Shore Drive City Attorney Report Adjournment Upcoming Events 2020 06-15-20 Planning Commission Meeting, Monday, 6:00 p.m. (Aaron Printup) 06-22-20 Council Work Session, Monday, 5:00 p.m. 06-22-20 City Council Meeting, Monday, 6:00 p.m. 07-03-20 Official Holiday, City Offices Closed 07-06-20 Park Commission Meeting, Monday, 6:00 p.m. 07-13-20 Council Work Session, Monday, 5:00 p.m. 07-13-20 City Council Meeting, Monday, 6:00 p.m. 07-20-20 Planning Commission Meeting, Monday, 6:00 p.m. (Victoria Seals) 07-27-20 Council Work Session, Monday, 5:00 p.m. 07-27-20 City Council Meeting, Monday, 6:00 p.m. 08-10-20 Council Work Session, Monday, 5:00 p.m. 08-10-20 City Council Meeting, Monday, 6:00 p.m. 08-11-20 Election Day, Primary Election 08-17-20 Planning Commission Meeting, Monday, 6:00 p.m. (Matt Johnson) 08-24-20 Council Work Session, Monday, 5:00 p.m. 08-24-20 City Council Meeting, Monday, 6:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 26, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 6 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Aaron Printup, and Victoria Seals. The following members were absent: Matt Johnson. Representing Staff were City Administrator Dustin Rief and Public Works Director/City Engineer Adam Edwards. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF MAY 11, 2020 2. COUNCIL WORK SESSION MINUTES OF MAY 11, 2020 3. CLAIMS/BILLS 4. WITHDRAWAL FROM THE LOGIS GROUP INSURANCE PROGRAM – RESOLUTION NO. 7097 5. APPROVAL OF 2019 TRANSFERS 6. APPROVAL OF 2020 GARBAGE HAULER LICENSES 7. APPROVAL OF TRANSIENT MERCHANT LICENSE – RENAISSANCE FIREWORKS 8. APPOINT PUBLIC WORKS SUPPORT/UTILITY BILLING SPECIALIST 9. WOODHILL AVENUE TRAFFIC MANAGEMENT This item was removed from the Consent Agenda. 10. RESOLUTION OF SUPPORT FOR REALIGNMENT OF CSAH 15 – RESOLUTION NO. 7098 11. POLICY FOR TEMPORARY OUTDOOR CUSTOMER SERVICE AREAS 12. 2021 STREET MAINTENANCE PLANNING AND ENGINEERING 13. 2020 ANNUAL STORMWATER IMPROVEMENT AWARD 14. AUTHORIZATION TO ACCEPT JASON BARNES RESIGNATION – RESOLUTION NO. 7099 This item was removed from the Consent Agenda. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 26, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 6 15. APPROVAL TO DISPOSE OF UNCLAIMED PROPERTY 16. APPROVAL OF A POLICE SERGEANT POSITION 17. LA19-000057 – WAYZATA COUNTRY CLUB, 430 OLD LONG LAKE RD – VARIANCE & CUP – AMENDED RESOLUTION/EXHIBIT – RESOLUTION NO. 7100 Crosby moved, Seals seconded, to approve the Consent Agenda as revised, with Item Nos. 9 and 14 being removed from the Consent Agenda. VOTE: Ayes 4, Nays 0. Seals noted No. 11 is a policy on outdoor food and alcohol sales which allows City Staff to work with Orono’s restaurants to be more flexible so they can stay in business. Although there are only a few restaurants in Orono, it is important to work with the businesses and residents. She hoped neighboring cities are doing the same because it is a tough environment. Walsh thanked Seals for her great idea. He hoped the restaurants in Orono can take advantage of the policy because Orono, as a City, wants to do everything it can to make things more forward better for everyone in the current economic situation. Rief stated Staff has been in contact with The Narrows and that Gary Anderst is aware the item is on the agenda this evening. Staff is working on it and will have something on his desk soon. Seals said anything the City can do to help The Narrows and Lulu’s should be done. She stated that even though all of Fletcher’s slips were full, the situation is “sucking big wind” and she did not know how some of the restaurants would keep things going. She hoped other cities are listening and they are doing the same for other restaurants in the area. Crosby stated one of the owners of The Narrows discussed with him possibly doing some outdoor entertainment and he thinks the City has to be flexible. There may need to be a time limit at night, but the businesses have suffered enough. The City needs to do whatever it can to help them. PUBLIC COMMENTS None. 14. AUTHORIZATION TO ACCEPT JASON BARNES RESIGNATION – RESOLUTION NO. 7099 Printup said he got to know Jason Barnes over the years when he was a Community Service Officer (CSO) and then became a Full-Time Police Officer. It has been a privilege getting to know him and seeing him out in the community, at school events, and out and about. He stated Barnes is an all-around great guy, and wished him and his family all the best in California. Crosby stated he knew Barnes when he was a Firefighter, before he became a Police Officer and CSO. He is a unique individual. When you meet him, his kindness comes out. He is never at odds with anybody. He exemplified everything about the Orono Police Department. He was also an exceptional Firefighter when he was on the Long Lake Fire Department. He wished him well and said they would welcome him/his family if they decided to come back. He read a resolution recognizing Officer Jason Barnes for MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 26, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 6 his 13 years of dedicated service to the City as a Police Officer as follows: “Whereas, Jason Barnes was appointed to the position of Community Service Officer in August 2007; and Whereas, Jason Barnes hired as a Part-Time Police Officer on February 26, 2013 and; Whereas, Jason Barnes was promoted to Full-Time Police Officer on May 14, 2013 and; Whereas, Jason Barnes was assigned as the Orono School District Liaison Officer and Investigator 2018 through May 2020 and provided valuable experience and played a significant role in the prosecution of many criminal cases and; Whereas, his years of service as Police Officer has been characterized by his dedication to providing the highest quality police service to the City and its citizens and; Whereas, Jason Barnes has provided service to the community in a fair, respectful, honest, trustworthy, and selfless manner and; Whereas, Jason Barnes is resigning from his position as Police Officer effective May 29, 2020. Now, therefore, be it resolved, that the Orono City Council does hereby recognize and commend Officer Jason Barnes for his leadership and dedicated service to the community as Police Officer. Be it further resolved that the Orono City Council does hereby extend its best wishes to Office Jason Barnes. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 26th day of May, 2020.” Seals moved, Printup seconded, to approve the resignation of Jason Barnes effective May 29, 2020, and approve Resolution No. 7099 for 13 years of dedicated service to the City of Orono. VOTE: Ayes 4, Nays 0. 9. WOODHILL AVENUE TRAFFIC MANAGEMENT Edwards noted Item No. 9 was tabled at the last Council meeting for additional information. The Community Service Director spent countless hours putting together the packet looking into the history of the Woodhill access issue. The Council action is focused on the temporary speed humps the City has been installing/uninstalling every year since about 2013. The City was requested to no longer put the speed humps in from residents who live at the end of the road and have to traverse the speed humps. Also, from the City Engineer’s perspective, speed humps are not an effective means to control speed, particularly on a street such as Woodhill, and the installation/removal/maintenance costs $900-$1,000 yearly. Staff recommends removal of the speed humps. Since it is an emotional issue, Staff brought it to the City Council for a decision. Walsh said he did not think it was as much of an emotional issue as a community/neighborhood expectation from a lawsuit many years ago, and the resolution to have the access were the speed humps to slow traffic down. He noted he was at Janie Delaney’s residence and saw a number of large and small vehicles slow down for the speed humps. The biggest thing that bothered him is when he did MapQuest coming from Golden Valley, it told him the quickest and most direct route was to go through Woodhill Avenue through the golf course and go against the one-way road. He stated people are not supposed to come from the other way and they are obviously doing so all the time. He was at Ms. Delaney’s back door and there are people coming through there, especially on Friday and Saturday nights when there are lots of activities going on, and it is a parade of lights going past her house, etc. He said the speed humps were a condition of the Conditional Use Permit (CUP). Whether they lived up to it by putting them in and they somehow disappeared, he still thinks the nature of the expectation was that they were going to stay. Until the neighborhood completely says they do not need the speed humps and it should be changed to a two- lane road, it should probably stay the way it is because that is what was agreed to. He thinks speed humps slow things down, commenting that there was a similar issue on Crystal Bay Road because that was the shortcut going to Lafayette. Residents were very happy to see the speed humps put in at that location. Since MapQuest took him down a one-way road the wrong way, he also suggested somebody call MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 26, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 6 Google/MapQuest to let them know it is a one-way road and they stop directing people to go the wrong way on a one-way road. Edwards stated the CUP restricts access onto/out of the private property. Woodhill is a two-way street all the way through the public corridor. Walsh said MapQuest took him all the way to Janie Delaney’s house from the golf course. Crosby clarified that Walsh went the wrong way through the one-way. The exit is a one-way coming in; he went the other way when going out. Edwards said he wanted it clear that the City road is a full-width, two-way street. The only restriction is the in and out based on the CUP, which he did not think Google or Mapquest would have access to or an algorithm to figure out. Walsh said no one would police it or put a gate up, but the expectation of the neighbors is that is what it is supposed to be. Crosby stated he understands the golf course uses it for deliveries and things of that nature. The problem is, the people that live in the area, instead of driving all the way around, make the shortcut go the wrong way. He was not for the speed bumps, but he has a better understanding of why they are there after seeing it in person. Ultimately, he would like Woodhill to be a true one-way. He did not think it would happen because everyone is looking for the straightest way to get to a point. He is in favor of keeping the speed humps with the CUP as part of the deal. Walsh noted that is part of what the City signed up for, and also managing the CUP and putting it in place. Printup moved, Crosby seconded, to keep the speed bumps on the roadway. VOTE: Ayes 4, Nays 0. MAYOR/COUNCIL REPORT Crosby said he wanted to talk about what Memorial Day means and represents to different people. People have lost family members both distant and not-so-distant. All of our country’s veterans are heroes; the people that have died for this country are exceptional heroes. He personally is extremely grateful for their sacrifices and thinks about it often. Their sacrifices are never made in vain. They helped give our citizens their freedom, going back to the times of the Revolutionary War, and the United States has done more to liberate the world and give other countries freedom than anybody else on the planet. We need to be very proud of our veterans, especially the men and women that perished in battle. Printup stated he is very happy that Orono is open and opening further, and also happy with the resolution helping restaurants with flexibility to make Orono open and great. Economic recovery needs to begin in the State because it is becoming less of a health issue and more of an economic travesty. There was concern about how to open up and what City Hall/Council Chambers would look like, and you can run into more people getting gas at the gas station or waiting in line at the grocery store. It has been proven that great things can be done in Orono. Road construction is getting started, and he thanked Edwards for his help with a potential drainage/flooding issue due to construction on his street. With the success and popularity with Spring Clean-Up/Dump Day, they are starting to work on a Fall Clean-Up/Dump Day for MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 26, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 6 junk that people have when they clean out their houses and garages, etc. He asked the Council to let Staff know to start working on that so something can be done in September/October. Crosby said he thinks it is a great idea to have a Fall Clean-Up Day. Printup stated, with the weird year everyone is having, the City needs to do whatever is possible to help residents more. The City does a lot, and many things go unseen because it is pipes and utilities under the roads to keep everything going. He said it was important that the City does things residents can see. Seals thanked everyone for the support regarding Orono restaurants; she thinks it is a step in the right direction. She encouraged anyone with the means to get take-out and tip well; it is needed. She thanked City Staff for not closing down things like parks. She found out there were residents searching for open parks in the area and was shocked to learn one of the neighboring cities has orange tape around their playgrounds. She commented that she thinks that is odd, because one place people should be is outside, playing and getting exercise. She thinks it is great when she hears kids playing in Bederwood Park. Walsh thanked Crosby for the Memorial Day tribute and Printup and Seals for bringing up the great things the City of Orono does and will continue to do. He said Claire Berrett, whose youngest daughter is graduating, is putting together a graduation ceremony and they have been giving her ideas to help her out because the school grounds could not be used. They are going to use Trinity Lutheran Church’s parking lot, and they are figuring out a drive loop so kids can have some kind of graduation celebration. Walsh moved, Crosby seconded, to waive any fees, whether it is permit or special event fees, for anything put together through the City regarding high school graduation events. VOTE: Ayes 4, Nays 0. CITY ATTORNEY REPORT None. CITY ADMINISTRATOR REPORT Rief said road construction is starting to get busy. There are some traffic issues on 15/19, but the Narrows Bridge closes on Monday which will eliminate a lot of that travel. The Police Department will now pick up some of the South Lake Police Department area that is on the island south of Mound, but it will also limit some traffic problems on Kelly Avenue. He noted there was a 30-plus-minute wait that morning in that area. Seals asked Rief if he knew when the parking lot would be opened on Bederwood. She noticed a lot of people are parking on Stubbs Bay Road and nearly getting hit as there is no room for parking, because the parking lot was redone and then taped off. Rief said he would ask Edwards and thought it might be because striping needs to be done. Walsh and Seals commented that the park looks great. Rief said the City will start doing the mill-and-overlays, depending on the rain situation. Road construction will start all over the City and will be slow-going, kind of like the economy right now. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 26, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 6 Walsh commented that the first quarter financial reports will be at the next meeting. Permits look strong. Rief agreed with Walsh. He said the middle of June is when the City gets their tax deposit. Then they will see how much was paid in, figure out a percentage, and kind of know where the City will be at the end of the year. Seals asked if the City could find out what Minnehaha’s preventative maintenance is on the Gray’s Bay Dam which was built in 1979. She said a few residents that live on the lake asked the question based on the failures of the dams in Michigan and the massive flooding and destruction. Mr. Richie Anderson, LMCD Representative, said the dams that broke were earthen dams and Gray’s Bay Dam is concrete. This dam also has a natural spillway so it is not comparable. ADJOURNMENT Printup moved, Seals seconded, to adjourn the Orono City Council meeting at 6:29 p.m. VOTE: Ayes 4, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Orono City Council Work Session Minutes Tuesday, May 26, 2020 Council Chambers 5:00 p.m. Page 1 of 1 PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals, Aaron Printup and Matt Johnson. Staff members present were City Administrator Dustin Rief, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Director of Public Works/City Engineer, and City Clerk Anna Carlson. 1. Communications Plan City Administrator Dustin Rief explained the process for implementing the City’s communication plan. Rief also explained plans for gaining emails and interest from the public for city communications. There was discussion about how to gain emails from the public to help make sure communications are reaching everywhere necessary. Also discussed was the importance of communicating early and often. Police Chief Correy Farniok spoke about a possible special event application that may be submitted shortly to the City. Farniok explained areas related to expectations, route and other important factors that may affect issuance for the parade. Council Member Victoria Seals asked if Farniok has noticed an increase of irrational drivers. Farniok mentioned that the Department had been seeing an uptick of speeding, racing, and the like. Seals asked if the police have been preparing for fireworks from private homes around the lake. Farniok mentioned that the Police Department is preparing and planning for it. Adjourned: 5:38 p.m. __________________________________ Dennis Walsh, Mayor ATTEST: ___________________________________ Anna Carlson, City Clerk AGENDA ITEM Prepared By: MLU Reviewed By: RJO Approved By: DJR 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 114011 to 114068, totaling $107289.28. 3. Noteworthy Payments. Vendor Amount Description of Payment #114026 Core & Main $8,096.07 Payment for gate valve repair at Togo Road and County Road 19. #114045 & 114046 Met Council Environmental Services $12,350.45 Payment for Sewer Availability Charge completed in April and May. #114056 Quality Flow $18,870.00 Payment for remodel of lift station #30. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 3 Date: June 8, 2020 Item Description: Claims/Bills Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Hoffman & McNamara Co 06/04/2020 113974 20035 408-48800-590 18-043 CSAH 112 PH2 LANDSCAPING 56,903.50- Total 113974:56,903.50- A 1 RENTAL 06/08/2020 114011 148263 101-45200-415 SOD KICKER RENTAL Parks 29.70 Total 114011:29.70 ADVANCED IMAGING SOLUTIO 06/08/2020 114012 415403476 710-49970-413 PW COPIER LEASE 05/20/20-6/20/20 121.76 Total 114012:121.76 ALLSTREAM 06/08/2020 114013 16853773 101-42110-321 PHONE SERVICE 05/23-06/22/20 Police Department 313.88 ALLSTREAM 06/08/2020 114013 16853773 101-41900-321 PHONE SERVICE 05/23-06/22/20 Central Services 439.42 ALLSTREAM 06/08/2020 114013 16853773 601-49400-321 PHONE SERVICE 05/23-06/22/20 Water 73.24 ALLSTREAM 06/08/2020 114013 16853773 602-49450-321 PHONE SERVICE 05/23-06/22/20 Sewer 167.40 ALLSTREAM 06/08/2020 114013 16853773 101-45210-321 PHONE SERVICE 05/23-06/22/20 Golf Course 52.31 Total 114013:1,046.25 APPRIZE TECHNOLOGY SOLUT 06/08/2020 114014 20152 101-41900-319 ADMINISTRATIVE FEE 06/20 Central Services 566.50 Total 114014:566.50 ASPEN EQUIPMENT 06/08/2020 114015 10217596 701-49800-221 UNIT 425A NOZZLES 67.50 Total 114015:67.50 BARRY RATHBUN 06/08/2020 114016 060120 101-43000-226 SAFETY SHOES Public Works Department 79.99 Total 114016:79.99 BIFFS INC 06/08/2020 114017 W763421 101-45200-415 BEDERWOOD PARK Parks 164.00 BIFFS INC 06/08/2020 114017 W763422 101-45200-415 SUMMIT BEACH Parks 164.00 BIFFS INC 06/08/2020 114017 W763423 101-45200-415 HACKBERRY PARK Parks 133.00 BIFFS INC 06/08/2020 114017 W763424 101-45210-415 ORONO GOLF COURSE Golf Course 130.63 BIFFS INC 06/08/2020 114017 W763425 101-45200-415 CRYSTAL BAY PLAYGROUND Parks 66.50 BIFFS INC 06/08/2020 114017 W763426 101-45200-415 NAVARRE PLAYGROUND Parks 164.00 BIFFS INC 06/08/2020 114017 W763427 101-45200-415 FRENCH CREEK PRESERVE Parks 66.50 BIFFS INC 06/08/2020 114017 W763428 101-45200-415 LURTON PARK Parks 66.50 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BIFFS INC 06/08/2020 114017 W763429 101-45220-415 BRUSH SITE Brush Site 66.50 Total 114017:1,021.63 BOLTON & MENK INC.06/08/2020 114018 0251354 435-48972-304 2019 STREET IMPROVEMENTS 19-001 4,781.00 BOLTON & MENK INC.06/08/2020 114018 0251356 101-43280-304 LA19-000022 WILLOW BAY SANCTUARY Special Services 1,434.00 BOLTON & MENK INC.06/08/2020 114018 0251358 101-43280-304 LA18-000038 SOUTHWAYS DEVELOPMENT Special Services 264.00 BOLTON & MENK INC.06/08/2020 114018 0251359 101-43280-304 LA18-000036 2635 KELLY PARKWAY Special Services 511.00 BOLTON & MENK INC.06/08/2020 114018 0251360 101-43280-304 LA18-000072 2709 WALTERS PORT LANE Special Services 620.00 BOLTON & MENK INC.06/08/2020 114018 0251361 101-43280-304 LA18-000072 2709 WALTERS PORT LANE Special Services 614.00 BOLTON & MENK INC.06/08/2020 114018 0251363 651-16500 2020 DRAINAGE IMPROVEMENTS 20-022 3,823.00 BOLTON & MENK INC.06/08/2020 114018 0251368 435-48973-304 2020 STREETS IMPROVEMENTS 20-001 2020 Street Improvments 9,425.00 BOLTON & MENK INC.06/08/2020 114018 0251369 435-48974-304 2021 STREETS 21-001 1,239.00 BOLTON & MENK INC.06/08/2020 114018 0251370 225-45200-304 BEDERWOOD PARK IMPROVEMENT 19-032 4,299.00 BOLTON & MENK INC.06/08/2020 114018 0251373 225-45200-304 EAST LONG LAKE TRAIL 20-029 5,856.50 Total 114018:32,866.50 CARDMEMBER SERVICE 06/08/2020 114019 030320-3 101-45200-223 SIGNS-DOG WASTE Parks 60.25 CARDMEMBER SERVICE 06/08/2020 114019 030920 234-45680-221 LURTON PARK TREE SIGNS 101.30 CARDMEMBER SERVICE 06/08/2020 114019 031120 101-45210-223 HARDWARE Golf Course 126.35 CARDMEMBER SERVICE 06/08/2020 114019 041620-1 101-45200-223 GATE FOR SUMMIT BEACH Parks 1,513.72 CARDMEMBER SERVICE 06/08/2020 114019 042720-1 101-45210-226 UNIFORMS Golf Course 59.26 CARDMEMBER SERVICE 06/08/2020 114019 050520-1 701-49800-212 BOAT FUEL 34.47 CARDMEMBER SERVICE 06/08/2020 114019 050620-2 101-45210-201 OFFICE SUPPLY Golf Course 31.16 CARDMEMBER SERVICE 06/08/2020 114019 050820-1 101-45210-223 COVID 19 - SNEEZE GUARD Golf Course 109.96 CARDMEMBER SERVICE 06/08/2020 114019 05152020 101-42110-402 CARWASH #265 Police Department 27.00 CARDMEMBER SERVICE 06/08/2020 114019 051820 101-42110-439 DEPT MEETING - BARNES Police Department 46.43 CARDMEMBER SERVICE 06/08/2020 114019 052020 101-42110-439 DEPT MEETING - BARNES Police Department 7.03 CARDMEMBER SERVICE 06/08/2020 114019 052020-1 101-42110-439 CAKE - BARNES Police Department 45.47 CARDMEMBER SERVICE 06/08/2020 114019 052120 101-41110-439 MEETING EXPENSES COVID Mayor & Council 45.27 CARDMEMBER SERVICE 06/08/2020 114019 052920 225-45200-520 19-032 BEDERWOOD SPORTS FIELD PROJECT 4,579.00 CARDMEMBER SERVICE 06/08/2020 114019 053020 101-45210-094 CONDIMENTS Golf Course 15.00 CARDMEMBER SERVICE 06/08/2020 114019 060120 101-45210-221 SQUARE CARD READER Golf Course 105.37 CARDMEMBER SERVICE 06/08/2020 114019 060120-2 101-42110-201 STAMP Police Department 17.40 Total 114019:6,924.44 CENTERPOINT ENERGY MAIN 06/08/2020 114020 052120 602-49450-381 1222 BRACKETTS PT RD GAS4/20/20-5/19/20 Sewer 22.52 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114020:22.52 CENTURY LINK 06/08/2020 114021 051920 101-45210-321 GC PHONE/INTERNET 5/19-6/18/20 Golf Course 229.33 Total 114021:229.33 CHRIS FISCHER 06/08/2020 114022 051920 101-42110-439 DEPT MEETING- BARNES Police Department 28.57 Total 114022:28.57 CINTAS CORPORATION 06/08/2020 114023 4050717898 101-43000-221 SHOP TOWELS Public Works Department 3.50 CINTAS CORPORATION 06/08/2020 114023 4050717898 101-43000-226 UNIFORM Public Works Department 59.54 Total 114023:63.04 CITY OF BLOOMINGTON 06/08/2020 114024 2000118 601-49400-489 BACTERIAL WATER TESTING Water 42.00 Total 114024:42.00 COMMERCIAL ASPHALT 06/08/2020 114025 200515 101-43000-224 ASPHALT - HIGH LANE, POTHOLES Public Works Department 1,685.35 Total 114025:1,685.35 CORE & MAIN 06/08/2020 114026 M322020 601-49400-405 WATER VALVE FOR TOGO RD Water 1,324.83 CORE & MAIN 06/08/2020 114026 M374040 601-49400-227 CURB STOP PARTS FOR STOCK Water 252.14 CORE & MAIN 06/08/2020 114026 M377411 601-49400-405 GV REPAIR SHADYWOOD & TOGO RD Water 527.85 CORE & MAIN 06/08/2020 114026 M377753 601-49400-405 COUPLER FOR TOGO RD Water 527.85 CORE & MAIN 06/08/2020 114026 M381710 601-49400-405 GATE VALVE REPAIR AT TOGO RD & 19 Water 4,780.59 CORE & MAIN 06/08/2020 114026 M385690 601-49400-405 COUPLER FOR 19 & BAYVIEW VALVE Water 682.81 Total 114026:8,096.07 DELTA DENTAL 06/08/2020 114027 RIS0002843 101-21709 4842130001 JUNE 2020 DENTAL 3,098.68 Total 114027:3,098.68 DOCK & LIFT INC 06/08/2020 114028 05192020 101-42110-402 SQUAD MAINTENANCE Police Department 125.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114028:125.00 ECM PUBLISHERS INC 06/08/2020 114029 776953 601-49400-352 WATER CONFIDENCE REPORT Water 464.88 ECM PUBLISHERS INC 06/08/2020 114029 776954 601-49400-352 WATER CONFIDENCE REPORT Water 97.48 ECM PUBLISHERS INC 06/08/2020 114029 778017 101-42400-340 JUNE PUBLIC HEARFING Building & Zoning 71.52 Total 114029:633.88 EDDIES AUTO AND MARINE 06/08/2020 114030 4884 101-42110-402 SQUAD MAINTENANCE Police Department 1,414.55 Total 114030:1,414.55 Emergency Medical Products Inc 06/08/2020 114031 2167993 101-42110-221 COVID SUPPLIES Police Department 675.30 Total 114031:675.30 ES&S Election Systems & Softwar 06/08/2020 114032 1135535 101-41410-240 COVID - ELECTIONS SAFETY Elections 837.44 Total 114032:837.44 FASTENAL 06/08/2020 114033 100-35150-re 101-45200-223 DOG PARK COVID SIGN Parks 25.80- FASTENAL 06/08/2020 114033 MNPLY1231 101-43000-226 RUBBER GLOVES Public Works Department 86.52 Total 114033:60.72 FERGUSON WATERWORKS #25 06/08/2020 114034 0455406 601-49400-227 HORNS Water 1,489.40 Total 114034:1,489.40 GENUINE PARTS COMPANY/NA 06/08/2020 114035 3270-472061 101-43000-240 SHOP SUPPLIES Public Works Department 4.79 Total 114035:4.79 GOPHER ACE 06/08/2020 114036 001516/1 101-45200-404 DRILL BIT Parks 19.99 GOPHER ACE 06/08/2020 114036 1472/1 101-43000-489 MISC. SUPPLIES Public Works Department 15.96 GOPHER ACE 06/08/2020 114036 1573/1 101-41900-223 JANITORIAL SUPPLIES Central Services 39.35 GOPHER ACE 06/08/2020 114036 1598/1 651-49910-227 THREADED ROD - STORMWATER FLARED END Storm Water 13.98 GOPHER ACE 06/08/2020 114036 1607/1 101-45210-223 GOLF DRAINAGE FITTING Golf Course 8.99 GOPHER ACE 06/08/2020 114036 1688/1 101-41900-401 PLEXIGLASS Central Services 325.70 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount GOPHER ACE 06/08/2020 114036 1693/1 101-42110-402 SQUAD SUPPLIES-DIST WATER Police Department 4.78 GOPHER ACE 06/08/2020 114036 1693/1 101-42110-240 TOOLS - PD Police Department 15.98 Total 114036:444.73 GOPHER STATE ONE CALL 06/08/2020 114037 0050651 601-49400-489 LOCATES Water 286.87 GOPHER STATE ONE CALL 06/08/2020 114037 0050651 602-49450-489 LOCATES Sewer 286.88 Total 114037:573.75 GROUP HEALTH INC 06/08/2020 114038 W817336 101-42110-135 EAP HEALTH FOR 5/2020 Police Department 12.00 Total 114038:12.00 Henn county Community Correcti 06/08/2020 114039 100014904 101-45200-404 STS BUCKTHORN REMOVAL Parks 2,271.18 Total 114039:2,271.18 Hoffman & McNamara Co 06/08/2020 114040 20035-1 408-48800-590 18-043 CSAH 112 PH2 LANDSCAPING 41,867.20 Total 114040:41,867.20 LANO EQUIPMENT 06/08/2020 114041 03-750716 701-49800-222 WIPER REPAIR UNIT #452 TASK #39575 33.90 Total 114041:33.90 LOGIS 06/08/2020 114042 48814 710-49970-401 NETWORK SUPPORT 4/19-5/16 593.75 LOGIS 06/08/2020 114042 48841 710-49970-329 INTERNET 6/20 509.00 LOGIS 06/08/2020 114042 48841 101-42110-310 POLICE RECORDS 6/20 Police Department 7,305.00 LOGIS 06/08/2020 114042 48841 710-49970-311 HOSTED SERVERS 6/20 1,093.00 LOGIS 06/08/2020 114042 48841 710-49970-329 BACKUPS 6/20 804.00 LOGIS 06/08/2020 114042 48903 710-49970-221 ENTRUST TOKEN - SCHULTZ 15.00 Total 114042:10,319.75 MANSFIELD OIL COMPANY 06/08/2020 114043 21762794 101-42110-212 UNLEADED FUEL Police Department 908.44 MANSFIELD OIL COMPANY 06/08/2020 114043 21794759 701-49800-212 DIESEL FUEL 376.09 MANSFIELD OIL COMPANY 06/08/2020 114043 21794760 101-42110-212 UNLEADED FUEL Police Department 1,214.16 MANSFIELD OIL COMPANY 06/08/2020 114043 21794761 101-42110-212 UNLEADED FUEL Police Department 1,135.39 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 114043:3,634.08 MARGARET UNG 06/08/2020 114044 05212020 101-41900-321 COVID-19 PHONE MINUTES Central Services 17.31 Total 114044:17.31 MET COUNCIL ENVIRONMENTA 06/08/2020 114045 043020 101-20809 APRIL 2020 SAC 4,970.00 Total 114045:4,970.00 MET COUNCIL ENVIRONMENTA 06/08/2020 114046 053120 101-20809 MAY 2020 SAC 7,455.00 MET COUNCIL ENVIRONMENTA 06/08/2020 114046 053120 101-39610 MAY 2020 SAC 74.55- Total 114046:7,380.45 MTI DISTRIBUTING INC 06/08/2020 114047 1255463-00 701-49800-402 GREENSMASTER REPAIR 469.93 MTI DISTRIBUTING INC 06/08/2020 114047 1256387-00 101-45210-223 GOLF IRRIGATION SPRINKLER Golf Course 269.78 Total 114047:739.71 National Pen 06/08/2020 114048 111441395 101-42110-240 MINOR EQUIPMENT Police Department 247.60 Total 114048:247.60 NAVARRE HARDWARE 06/08/2020 114049 324701 601-49400-240 SMALL TOOLS Water 10.99 NAVARRE HARDWARE 06/08/2020 114049 324722 101-43000-226 GLOVES Public Works Department 19.99 NAVARRE HARDWARE 06/08/2020 114049 324795 101-43000-221 BATTERYS-LINE TRACER Public Works Department 16.99 NAVARRE HARDWARE 06/08/2020 114049 324870 101-41900-401 CLAMPS-SNEEZE GUARDS CITY HALL Central Services 80.93 NAVARRE HARDWARE 06/08/2020 114049 324871 101-42110-240 SMALL TOOLS-CIVIL UNREST Police Department 5.37 NAVARRE HARDWARE 06/08/2020 114049 324928 601-49400-227 DOUBLE AA BATTERIES Water 9.99 Total 114049:144.26 NEWEGG INC 06/08/2020 114050 1302777824 710-49970-221 MICE, KEYBOARDS 131.97 NEWEGG INC 06/08/2020 114050 1302785211 710-49970-221 PD FLASH DRIVES 48.75 Total 114050:180.72 OFFICE DEPOT 06/08/2020 114051 4964037280 101-42110-201 OFFICE SUPPLIES Police Department 40.29 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount OFFICE DEPOT 06/08/2020 114051 4964127560 101-42110-201 OFFICE SUPPLIES Police Department 67.38 Total 114051:107.67 ON-SITE MEDICAL SERVICES I 06/08/2020 114052 19686 101-42110-319 ANNUAL TESTING Police Department 2,020.00 Total 114052:2,020.00 Oxherd Pizza Inc 06/08/2020 114053 7100 101-42110-439 PIZZA FOR MEETING Police Department 23.61 Total 114053:23.61 PRAIRIE RESTORATIONS INC 06/08/2020 114054 22536 234-45680-404 LURTON PARK DORMANT MOW 1,300.00 Total 114054:1,300.00 QUADIENT INC 06/08/2020 114055 N8307391 101-41900-401 POSTAGE MACHING LEASE 6/16/20-9/15/20 Central Services 376.50 Total 114055:376.50 QUALITY FLOW SYSTEMS INC 06/08/2020 114056 39092 602-16500 LS#30 REMODEL 18,870.00 Total 114056:18,870.00 RANDYS ENVIRONMENTAL SER 06/08/2020 114057 051920 101-41900-404 GARBAGE SERVICE - 5/2020 Central Services 409.64 RANDYS ENVIRONMENTAL SER 06/08/2020 114057 051920 101-41900-404 GARBAGE SERVICE - 5/2020 Central Services 428.13 RANDYS ENVIRONMENTAL SER 06/08/2020 114057 051920 101-45210-404 GARBAGE SERVICE - 5/2020 Golf Course 83.59 RANDYS ENVIRONMENTAL SER 06/08/2020 114057 051920 101-45220-404 GARBAGE SERVICE - 5/2020 Brush Site 56.51 Total 114057:977.87 SECURITY & SOUND CO 06/08/2020 114058 22508 710-49970-401 COVID19 - COUNCIL CHAMBER REMOTE MEETI 690.00 Total 114058:690.00 St. Cyr Johnson Enterprises 06/08/2020 114059 8914-1-9474-101-42110-226 COVID UNIFORMS Police Department 30.69 St. Cyr Johnson Enterprises 06/08/2020 114059 9389-1-1011 101-42110-226 UNIFORMS Police Department 409.77 Total 114059:440.46 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 5/27/2020 - 6/8/2020 Jun 04, 2020 03:34PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STAR TRIBUNE 06/08/2020 114060 052420 101-42110-208 PERIODICALS Police Department 149.11 Total 114060:149.11 SWANSON HOMES 06/08/2020 114061 052120 999-10015 UB REFUND - OVERPAYMENT 33.27 Total 114061:33.27 T W TUPY INC 06/08/2020 114062 050220 101-45200-223 ROCK FOR ROAD, WATER, SEWER, SW, PARK P Parks 1,251.81 Total 114062:1,251.81 THE HOME DEPOT 06/08/2020 114063 9062764 101-41900-223 CLEANING SUPPLIES Central Services 280.90 Total 114063:280.90 TREECARE 06/08/2020 114064 1426 601-49400-489 TREE REMOVAL 2264 SHADYWOOD RD Water 450.00 Total 114064:450.00 TWIN CITIES TRANSPORT & RE 06/08/2020 114065 694691 101-42110-436 CASE OR #20-003506 TOWING STOLEN Police Department 451.00 Total 114065:451.00 US Bank Equipment Finance 06/08/2020 114066 415455195 710-49970-413 COPIERS 596.76 Total 114066:596.76 Winning Edge Inc 06/08/2020 114067 161344 101-42110-226 PERSONAL EQUIPMENT Police Department 164.27 Total 114067:164.27 YAMAHA MOTOR CORP.06/08/2020 114068 705541 101-45210-415 18 GOLF CARTS-LEASE Golf Course 1,647.00 YAMAHA MOTOR CORP.06/08/2020 114068 705626 101-45210-415 GOLF UTILITY CART RENTAL Golf Course 295.00 Total 114068:1,942.00 Grand Totals: 107,289.28 AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: DJR 1. Purpose. The purpose of this action item is to approve the Garbage Hauler Licenses for the license period of June 1, 2019 to May 31, 2020. 2. Staff Recommendation. Staff recommends approval of the Garbage Hauler licenses as listed in Exhibit A for the license period of June 1, 2020 to May 31, 2021. The Garbage Hauler License Applicants in Exhibit A have submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the Garbage Hauler licenses listed in Exhibit A for the license period of June 1, 2020 to May 31, 2021. Exhibits A. Listing of Garbage Hauler License Item No.: 4 Date: June 8, 2020 Item Description: Approval of Garbage Hauler Licenses Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda License# Business Name Payment Amount GH20-000007 Veit Container Corp DBA Veit Disposal Systems 90 Exhibit A Garbage Hauler License Applicants AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: DJR 1. Purpose. The Absentee Ballot Board must be established by ordinance or resolution and must consist of a sufficient number of trained election judges appointed as provided in M.S. 204B.21 2. Staff Recommendation. It is staff’s recommendation that Council adopt the attached resolution listing the names of the qualified persons who have indicated their willingness to serve as Absentee Ballot Board Election Judges for the August 11, 2020 State Primary & November 11, 2020 State General Election. COUNCIL ACTION REQUESTED 1. Consider a motion to adopt the attached resolution listing the names of the qualified persons who have indicated their willingness to serve as Absentee Ballot Board Election Judges for the August 11, 2020 State Primary & November 11, 2020 State General Election. Exhibits A. Resolution Item No.: 5 Date: June 8, 2020 Item Description: Appointment of 2020 State Primary & State General Election Absentee Ballot Board – Resolution Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ Page 1 of 2 A RESOLUTION APPOINTING THE ABSENTEE BALLOT BOARD FOR THE 2020 STATE PRIMARY ELECTION HELD AUGUST 11, 2020 AND THE STATE GENERAL HELD NOVEMBER 3, 2020 WHEREAS, the City Hall serves as an absentee ballot center for the residents of Orono; and WHEREAS, State Statute Section 203B.121 provides that an Absentee Ballot Board must be appointed by the City Council to process absentee ballots. NOW, THEREFORE, BE IT RESOLVED by the Orono City Council that the individuals named on Exhibit A be appointed as the City of Orono Absentee Ballot Board Election Judges for the August 11, 2020 State Primary & November 11, 2020 State General Election; and BE IT FURTHER RESOLVED that: A. The Absentee Ballot Board will meet with at least two election judges of different political parties at various times as designated by the City Clerk. B. Absentee Ballot Board members shall be compensated at the same rate as an Election Judge at $10.00 per hour or an Assistant Head Election at $10.50 per hour or a Head Judge for $11.00 per hour for their services. C. The City Clerk is, with this resolution, authorized to make any substitutions or additions to the Absentee Ballot Board as deemed necessary; and BE IT FURTHER RESOLVED the Orono City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, Subd. 2, under the direction of the Election Manager to serve as members of the Orono Absentee Ballot Board. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held June 8, 2020. ATTEST: ____________________________________ ___________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ Page 2 of 2 Exhibit A Absentee Ballot Board Election Judges for the State Primary Election on August 11, 2020 and the State General Election held on November 3, 2020. Anne Hentges Nola Dickhausen Bonnie Kaster Nancy Fox Jeff Strandberg Sandra Keegan Alicia Johnson AGENDA ITEM Prepared By: A. Carlson Reviewed By: A. Carlson Approved By: DJR 1. Purpose. State Statute 204B.21, Subd. 2 states that election judges for precincts in a municipality must be appointed by the governing body of the municipality at least 25 days before an election. 2. Staff Recommendation. It is staff’s recommendation that Council adopt the attached resolution listing the names of the qualified persons who have indicated their willingness to serve as election judges for the Primary Election on August 11, 2020 and the General Election on November 3, 2020, with the understanding that amendments may be necessary to the appointments in order to fill vacancies and meet party splits. In addition, the appointed Election Judges shall be paid $10.00 per hour, Assistant Head Judges shall be paid $10.50 per hour, and Head Judges shall be paid $11.00 per hour to carry out their duties at the polling place and to attend required training. In addition, Head Judges shall be compensated for mileage to pick up election supplies or deliver election returns at a rated allowed by the IRS (currently $.56 per mile) per State Statue 204B.31 and reimbursed $10.00 for the use of their cell phone on Election Day. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution appointing the 2020 Election Judges and the 2020 Election Judge pay rates and reimbursements. Exhibits Exhibit A. Resolution Item No.: 6 Date: June 8, 2020 Item Description: Appointment of 2020 Election Judges – Resolution Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION APPOINTING ELECTION JUDGES FOR THE PRIMARY AND GENERAL ELECTIONS TO BE HELD MARCH 3, 2020, AUGUST 11, 2020 AND NOVEMBER 3, 2020 BE IT RESOLVED, by the City Council of the City of Orono, Minnesota, as follows: The persons named on Exhibit A of this resolution are hereby proposed to be appointed as Election Judges, Head Judges, Assistant Head Judges, Health Care Facility Judges and/or Absentee Ballot Judges for the 2020 Primary and General Elections to be held in the City of Orono, Hennepin County, and State of Minnesota. The Election Judges are appointed to serve at any or all elections, in the capacity given by the City Clerk and conducted by the City of Orono; and BE IT FURTHER RESOLVED, per Minnesota Statute 204B.21, Appointment of Election Judges, Sub. 2, that appointments shall be made at least 25 days before the Election at which the Election Judges will serve, except that the appointing authority may pass a resolution authorizing the appointment of additional Election Judges within the 25 days before the Election if the appointing authority determines that additional Election Judges will be required; and BE IT FURTHER RESOLVED, The City Clerk is, with this resolution, authorized to make any substitutions or additions to Election Judge list as deemed necessary. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held on June 8, 2020. ATTEST: ___________________________________ __________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ Exhibit A. Lisa S. Erickson Joy Grundeen Jennifer Robertson Dave Peterson Holly Rocca Kathy Pollock Cathleen Wilkins Penny Saiki Robert Dircks Kevin Landgraver Sandra Keegan Nancy Danielson John Bendt Pat Spilseth Judy Trucano Kevin Gwash Dave Spilseth Mona Harmann Whitney Tucker Judy Carlson Eleanor Ferril Judy Platt-Nelson Sherry White Leonard Freeman Deborah Lumendal Wendy Dankey Lindsay Freeman Julia Palmer Sandra Lindgren Tom Cady Janice Kellar Kennen Colleen Fuhrman Denise Aasen Nancy Edwards Mary Ellen Bennett Bonnie Kaster Sheila Jones Donald Kielley Mary Lou Doherty Jeff Strandberg Ruth Garlock Nancy Brantingham Barbara Burwell Randall Nord Maryann Merideth Leanna Erickson Suellyn Tritz Patti Welty Sandie Berger Laureen Darling Sandie Larson Judy Rogosheske Janet Obrigewitsch Janette Weaver John Robertson Karlton Gempler Marilyn Gehrman Lockie Markusen Faith Larsen Maureen Steele Bellows Roberta Dircks Nancy Fox Kati Mohmmad-Zadeh Jennifer Eastman David Klema Julie Ruegemer David Linstrom Melissa Markham Deborah Houston Lee Harren Kirk Nelson Alicia Johnson Alvin Gloege Debbie Blum AGENDA ITEM Prepared By: JG Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain Council approval of seasonal and part time employees. 2. Background. The hourly pay is proposed to be $12.00-14.00 for the Golf Course Clubhouse Attendants, Brush Site Attendants, and Sledding Attendants; $12-$16 for Parks and Golf Course Maintenance Employees, $10-$16 for Utilities Maintenance Workers; $15.00-$20.00 for the Clubhouse Manager; and $17-$20 for the Custodian / Groundskeeper. The Clubhouse Manager and Custodian / Groundskeeper will be part time employees. All other employees will be seasonal and fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. Name Position Wage ($/hr) Remarks Approved 1-13-20 Danielle Middendorf Sledding Hill Attendant $12.00 Returnee Approved 2-24-20 Marie Jorland Clubhouse Manager $16.00 Returnee Danielle Middendorf Clubhouse Attendant $13.00 Returnee Wendy Middendorf Clubhouse Attendant $13.00 Returnee Marshall Hambro Clubhouse Attendant $14.00 Returnee Calvin Schmidt Parks and Golf Maintenance $14.00 Returnee Paul Tolzmann Clubhouse Attendant $14.00 Returnee Rebecca Anderson Seasonal Utility Maintenance $14.00 Returnee Approved 3-9-20 Chad Stowell Parks and Golf Maintenance $15.00 Returnee Ron Steffenhagen Parks and Golf Maintenance $14.00 Returnee Scott Prochnow Clubhouse Attendant $14.00 Returnee Fermin Aragon Parks and Golf Maintenance $14.00 Returnee Approved 3-30-20 Kimberly Haug Clubhouse Attendant $12.00 New hire Claudia Whitely Clubhouse Attendant $12.00 New hire Lloyd Engler Parks and Golf Maintenance $12.00 New hire Approved 4-27- 2020 Mitchell Hall Parks and Golf Maintenance $16.00 Returnee John Schmidt Brush Site Attendant $12.00 New hire Jacob Goman Brush Site Attendant $12.00 New hire Approved 5-11- 2020 Tori Smith Clubhouse Attendant $12.00 New hire Requesting Approval Barry Sullivan Custodian / Groundskeeper $17.00 New hire 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Item No.: 7 Date: June 8, 2020 Item Description: Appointment of 2020 Seasonal Employees Presenter: Jason Goehring Parks and Golf Course Supervisor Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this item is to adopt the proposed sanitary sewer service line inspection program and associated ordinance changes. 2. Background. The City continues to work toward reducing Inflow and Infiltration (I&I) into the City’s sanitary sewer system. See Exhibit A for more on I&I. Excessive I&I can create backup problems as it overwhelms our system, it is also very expensive. Orono pays the Metropolitan (Met) Council to treat all of our sewage. The City’s bill is adjusted year to year based on the previous year’s flows going into the Met Council system. In addition the city is fined for any exceedances of our flow allocations. To date the vast majority of I&I mitigation work has been on public infrastructure (sewer mains pipes and manholes) and while these have shown some improvement there is still considerable I&I entering our system. A key contributor to the I&I we are experience is very likely the private service lines that connect to our system. One method of addressing I&I coming into the sewer system via private service lines is with a point of sale inspection policy. The city does provide for inspections in our current ordinance however it is focused on illicit discharges into the system such as cross connections from sump pumps. At the October 26th Council work session staff presented the concept and received initial guidance. At the April 27th Council meeting the council reviewed the draft ordinance and program providing guidance to staff on revisions. 3. Program proposal. The Sewer Service Inspection Program consists of two components: inspections and compliance. City code currently contains a section (14-189) for inspections and compliance aimed at cross connections. The proposal contains updates establishing more reasonable timelines and adding some specificity to inspections required for rebuilds. In addition the proposal includes a new section (14- 190) aimed at establishing a point of sale inspection. Draft code revisions are at Exhibit B. a. Inspection requirement. Inspection of a sewer service line will be required when a property connected to the city sanitary sewer is sold (Point of Sale). The inspection will look to identify infiltration into the sewer service line via cracks, separations or root intrusions as well as looking to inflow via cross connection from gutters, sump pumps, and foundation drains. The inspection will consist of a visual inspection and televising of the service lateral to ensure no cross connections or signs of infiltration. Inspection will be completed by a public works employee, however the proposed ordinance does provide a provision for a licensed plumber to perform the inspection and provide proof of the inspection and video to the city for review. b. Compliance requirement. If the inspection shows the property to be fully compliant then a certificate of compliance will be issued. The certificate will be good for 10 years. Brand new sewer services complying current installation and testing requirements will also be issued a certificate as part of the existing utility connection inspection program. If the property is not compliant a correction notice would be issued and the corrections made by the property owner within 90 days. (Current code says 14 days). Once corrected the property owner will schedule a follow up inspection and if the compliant, a certificate of compliance will be issued. If a property owner fails to comply a surcharge will be added to the utility bill. The surcharge amount will be set in the Fee Schedule. 4. Cost. The cost to implement the program is estimated to be $19,500/ year in labor (130 inspections x Item No.: 8 Date: June 8, 2020 Item Description: Sanitary Sewer Service Line Inspection Program – Ordinance Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda 3 hours per inspection x $ 50/hr). A push camera cost $8000. Training costs $800 per person. 5. Funding. The cost of the program will be covered by inspection fees. The following table included the additions to the exhibit C Utility Rates and Fees of the Fee Schedule to fund the program: Residential Sanitary Sewer Service I&I Inspection $ 250 Commercial Sanitary Sewer Service I&I Inspection $ 750 Sanitary Sewer Service Surcharge $ 100/ month 6. Implementation. Step Date Description a. Final Staffing Thru May 20th 2020 • Staff updates ordinance per council direction • Final staff coordination with sister agencies b. Program Approval June 8th 2020 • Council approves Program and Ordinance changes. c. Communication June 9th – August 23rd 2020 • Notification to realtors and title companies of POS requirements • Update to Website • Newsletter article • Notification message on utility bills d. Equipment procurement • Procure push camera system • Procure PPE and cleaning supplies e. Staff Training and preparation • Ensure minimum of 2 staff are NASSCO PACP certified • Finalize forms • Add Inspection to Citizen Serve and Cartegraph web applications • Train admin staff f. Program Active August 24th 2020 • First Inspection 7. Communication Plan. The table below summarizes the communication plan for the program. Exhibit C details the messages associated with the program. The City Administer will exercise overall control and coordination of the communications plan. Target Audience (Who) Objectives (Why) Deliverable (What) Medium (Where/How) When/Frequency (When) Lead Residents Inform residents of the change to the ordinance and the new requirements. Notification of new requirements Newspaper Week following ordinance adoption for one news cycle. Publishing by City Clerk; Content by Public Works Director Newsletter Summer Edition Website Upon Ordinance adoption and then as any changes are made. List Serve Residents Instruction on how to comply with the program Program Instructions (Draft at Exhibit C) Website Upon approval of the Ordinance change. Updated as needed. requirements Realtors and Title Companies Ensure local realtors and title companies know of requirement Notification of new requirements Notice to local area associations 8. Staff Recommendation. I recommend the city adopt a sewer service line inspection program including a Point of Sale Component to assist the city in addressing our I&I issue. COUNCIL ACTION REQUESTED: Review and provide direction to staff on the proposed Sanitary Sewer Inspection Program and draft ordinance. Exhibits A. Inflow and Infiltration Background B. Ordinance C. Draft Communications D. Draft Inspection Form Exhibit A: Inflow and Infiltration Background The City continues to work toward reducing Inflow and Infiltration (I&I) into the City’s sanitary sewer system. Infiltration is clear water that enters the sanitary sewer system through broken or cracked pipes, defective joints, faulty connections, or other defects in the mains, services, or manholes. Inflow is clear water that enters the sanitary sewer system through direct connections such as rain leaders, area drains, sump pump connections, foundation drain tile, or commercial/industrial discharges. (see illustration to right) Excessive I/I can create backup problems as it overwhelms our system, it is also very expensive. Orono pays the Metropolitan (Met) Council to treat all of our sewage. Sewage from the City flows into the Met Council interceptor system and is routed to their treatment plants. If clear water enters the sanitary sewer, we have to pay to have it treated by the Met Council. This raises the sewer rates. I&I is monitored by the Metropolitan Council Environmental Services (MCES). The City’s bill is adjusted year to year based on the previous year’s flows going into the Met Council system. In addition the city is fined for any exceedances of our flow allocations. The exceedance warnings and fines are closely associated with high rainfall events and saturated soils pointing to an I&I issue (See charts at right). To date the vast majority of I&I mitigation work has been on public infrastructure (mains and manholes) and while these have shown some improvement there is still considerable I&I entering our system. Although there is still work to be done on the city mains and manholes, a key contributor to the I&I we are experience is very likely the private service lines that connect to our system. MCES estimates that as much as 80% of I&I may come from private sources. One method of addressing I&I coming into the sewer system via private service lines is with a point of sale inspection policy. Several Communities within the metro area have developed point of sale inspection policies/ programs. The city does provide for inspections in our current ordinance however it is focused on illicit discharges into the system such as cross connections from sump pumps. Sources of inflow and Infiltration (I&I) I&I March & July 2019 City Of Orono Point of Sale Sanitary Sewer Inspection Property Address: PID: Owner Information Name: Mailing Address: (if different from Property) Phone: Email: Inspector Information Name: Company/ Organization License number: Phone: Email: Inspection System Standard Pass Fail Roof Drains Roof drains and leaders Roof drains should not be connected to the sanitary sewer but should discharge to the ground outside of a building. If the roof drains are connected to the sanitary sewer, disconnect them, plug any open connections to the sanitary sewer using a non-shrink permanent material, and redirect the roof drains onto the ground outside the building. Foundation Drains Foundation drains are underground pipes that collect storm water from around the base of a building and into a sump basket, where it is then pumped outside of the building. Foundation drains should not be connected to the sanitary sewer. Sump Pumps Sump pumps are designed to capture surface or ground water that enters basements or crawl spaces and pump it away from the house. The basic sump system includes drain tile, a sump pit, a sump pump, a float or switch, and a drain line. Sump pumps should not be connected to the sanitary sewer. Sewer Service Line Sanitary Sewer Inflow & Infiltration (1/1) Compliance Inspection Sanitary Sewer Lines. All sanitary sewer lines serving Property, from the house to the main line, shall be in a safe and functional condition and shall be free from all leaks, failures including but not limited to sags, partially collapsed sections or tree root intrusion. The sanitary sewer lines shall meet the City Code standards and specifications. (Details on back of this sheet) Notes: Inspectors Signature: Date: Owners signature: Date: City Review Service Line Inspection Details Weather Conditions: Approximate Depth of Service Tyep and Size of Service Overall Condition of Service Pipe Please note all connections, fittings, points of concern on service line including infiltration, tree root, cracks, misaligned joints, etc. This report must include a digital copy of the televising. Feet Comment Example: 0 1-10 Start for 4” cleanout in NE corner of Basement Misaligned joint –Infiltration 0 Notes: 1 ORDINANCE NO. ___, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE amending Orono Municipal Code Sections 14.166 and 14- 189 and adding Sections 14-190, 14-191, and 14-192 related to inspections of sanitary sewer service connections. THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Orono Municipal Code Section 14.166is hereby amended by adding the following definitions: Infiltration: An indirect connection or discharge of clear water into the sanitary sewer system. Inflow: Any direct connection of clear water into the sanitary sewer system. Sewer Service Lateral or Service Lateral: The portion of the sanitary sewer system that generally is perpendicular to the sewer main and extends from the sewer main to the structure being served. SECTION 2. Orono Municipal Code Section 14-189 is hereby amended by adding the underlined language and deleting the strikethrough language as follows: Sec. 14-189. - Prohibited discharges of groundwater/stormwater into the sanitary sewerage system. (a) No person shall discharge or cause to be discharged, directly or indirectly, any stormwater, surface water, groundwater, roof runoff, subsurface drainage or cooling water to any sanitary sewer. Any person having a roof drain, sump pump, unauthorized swimming pool discharge, cistern overflow pipe or surface drain connected and/or discharging into the sanitary sewer shall disconnect and remove any piping or system conveying such water to the sanitary sewerage system. (b) Inspection. Every person owning improved real estate that discharges into the city's sanitary sewerage system shall allow inspection by authorized city employees or its agents of all properties or structures connected to the sanitary sewerage system to confirm there is no sump pump or other prohibited discharge into the sanitary sewerage system. (1) In lieu of authorizing a city inspection of the property, the property owner may furnish a certificate from a licensed plumber, in a form acceptable by the city, certifying that the property has no prohibited discharge in the municipal sanitary sewer system. All inspections and inspection reports must include a date-stamped video record of the complete lateral line from the property to sewer main. All inspections must be performed and reports completed in accordance with City standards and specifications. Once a sewer service line is televised and the line is deemed to be in good working order by the public works department, the line does not need to be re-televised for 10 years. 2 (2) Connection and Disconnection Permit Inspections. Any property owner or consumer applying for a sewer connection or disconnection permit from the City shall agree to an inspection of the structure's sump pump, footing or foundation drain discharge and sanitary sewer service lateral for compliance with this Code. No permanent occupancy for a new structure shall be issued without a certificate of I&I compliance. These inspections must be completed by a city inspector. (c) Any owner of any property found to be in violation of this section shall make the necessary changes to comply with this division, and such change shall be verified by authorized city employees or agents. Any property or structure not inspected or not in compliance shall, following notification from the city, comply within 14 90 calendar days or be subject to the surcharge as provided in subsection (f) of this section. (d) Existing buildings with sump pumps and all newly constructed buildings with sumps shall have a discharge pipe installed to the outside wall of the building. The pipe attachment must be of rigid permanent-type plumbing, such as PVC, copper or galvanized pipe. The discharge shall extend outside of the foundation and may not be pumped directly onto any public right- of-way unless approved by the public service director or his designee. Any disconnects or openings in the sanitary sewer shall be closed and repaired in compliance with applicable codes. (e) Upon verified compliance with this division, the city reserves the right to reinspect such property or structure or require the property owner to provide a certificate of compliance from a licensed plumber in a form acceptable to the city at least annually to confirm continued compliance. Any property found not to be in compliance upon reinspection by the city shall, following notification from the city, comply within 14 90 calendar days or be subject to the surcharge provided for in subsection (f) of this section. (f) A surcharge set by the annual fee schedule adopted by the city council is imposed and shall be added to every utility billing to properties not in compliance with this division. The surcharge shall be added to every quarterly utility billing until the property is in compliance as determined by the city. If the surcharge is not paid in a timely manner, the delinquent payments may be certified for collection with the following years' property taxes. (g) The city council, upon recommendation of the city administrator and the city engineer, shall hear and decide requests for temporary waivers from the provisions of this division where strict enforcement would cause a threat to public safety because of circumstances unique to the individual property under consideration. Any request for a temporary waiver shall be submitted to the city administrator in writing within 14 30 calendar days of notification of noncompliance. Upon approval of a temporary waiver from the provisions of this division, the property owner shall agree to pay an additional fee for sanitary sewerage services based on the number of gallons discharged into the sanitary sewerage system as estimated by the city engineer. (h) If a City drain tile or storm sewer system is available to the property, Stormwater and all other unpolluted discharges may be connected to it shall be discharged to such drainage facilities as are specifically designated subject to approval by the city engineer. If a public system is not available, these discharges must be accommodated on the owner's property. (i) The imposition of the surcharge shall not limit the right of the city to seek an injunction in district court ordering the person to disconnect the nonconforming connection to the sanitary sewer or from pursuing any other legal remedies available; or in the alternative, the city may 3 correct the violation and certify the costs of correction as an assessment against the property on which the correction was made. SECTION 3. Orono Municipal Code Chapter 14 is hereby amended by adding Section 14-190 as follows: Sec. 14-190. –Point of Sale Certificate of Inflow and Infiltration Compliance. (a) Required. No person shall sell, give or transact a change in title or property ownership of real property with one or more buildings or structures, without first obtaining a certificate of inflow and infiltration (I&I) compliance from the City (b) Inspection. The owner or owner’s representative is required to complete an inspection and obtain a certificate of compliance issued by the City before such property is gifted or transferred, and before the owner or owner’s representative enters into any contract for deed or other transaction changing the party responsible for the property. (1) A certificate of compliance shall be issued by the City upon successful completion of an inspection. A certificate of compliance shall be valid for 10 years. (2) This inspection requirement will be met by having the property owner contract with a licensed plumber to perform the inspection. The plumber must inspect the property’s sump pump, sewer service lateral, and groundwater drainage system, and upon completion, return an inspection form provided by the City documenting the results of the inspection. The date-stamped video record shall be submitted to the City and reviewed and approved by the City for assessment of compliance with this section. All costs associated with an inspection by a privately retained plumber shall be the responsibility of the property owner. (3) Inspections shall not be required under the following circumstances: (i.) It is a newly constructed dwelling and title of the property is transferred to the first owner. (ii.) It is the sale or transfer of title of any property that contains a principle dwelling that will be demolished. (c) Compliance (1) Upon inspection, when the property use is in accordance with City sanitary sewer services regulations, a certificate of I&I compliance will be issued by the City. (2) A certificate of I&I compliance is valid to be used for the transfer of property. (3) The certificate of I&I compliance must be conspicuously displayed on the premises at all times when the property is being shown for sale and the owner is responsible for informing any potential buyers, gift recipients or other persons to whom it intends to transfer title as to its receipt of the certificate of I&I compliance. (d) Corrections. Upon notice that the discharge of clear water on a property is not in compliance with this, the owner or occupant of the property shall cease from discharging clear water in violation of this division and shall make the necessary repairs and corrections to discharge the clear water in accordance with this division. 4 (1) Discharge of clear water in compliance with this shall be completed within 90 days of the date of notice of noncompliance, or as determined by the public works director. (2) If an inspection discloses that use of a property is not in accordance with City sanitary sewer service regulations, a correction notice may be issued by the City permitting the transfer of property, providing; (i) An agreement by the owner or owner's representative has been executed with the City, whereby the owner or owner's representative agrees to complete corrections to the property necessary to bring it within compliance of the City sanitary sewer service regulations within 180 days of the transfer of property. (ii) The seller shall provide proof to the city that funds were placed in an escrow account at closing to cover the required repairs. The security shall be placed in an escrow with a licensed real estate closer, licensed attorney-at-law or a federal or state chartered financial institution. The amount escrowed shall be equal to 110 percent of a written estimate to install or line the service line by a licensed and certified installer. After a complying service line has been installed or lined and a certificate of compliance issued, the City of Orono shall provide the escrow agent a copy of the certificate of compliance. (iii) The owner (or transferor) and any real estate agents involved in the transaction are responsible for disclosing the correction notice to the transferee and all other persons or entities involved in the transaction. The responsibility for repairing any nonconformance with the sanitary sewer service regulations runs with the land and not only rests with the owner or transferor but is also an obligation of the transferee of the property. If repairs are not completed within one year of the first inspection, the inspection becomes invalid and the process starts again, which includes paying the applicable inspection fee. (e) Penalties. A monthly surcharge in an amount duly adopted by the City Council and set forth in the City’s fee schedule shall be assessed against any property found to be in violation of this section. A surcharge will be assessed for every month during which the property is not in compliance. This charge shall cease when the property has been inspected and acceptable certification of compliance is submitted to the City. SECTION 4. Orono Municipal Code Chapter 14 is hereby amended by adding Section 14- 191 as follows: Sec. 14-191. - Appeals. Application for appeal of any administrative determination made pursuant to this division shall be addressed to the city administrator within 30 days of the determination. Applications shall at a minimum identify the property for the appeal sought, the name of the property owner, and describe in detail the determination which is being appealed. Within 60 days of receipt of the application, the City Council shall make its decision on the matter and send a written copy of such decision to the property owner by mail. 5 SECTION 5. Orono Municipal Code Chapter 14 is hereby amended by adding Section 14- 192 as follows: Sec. 14-192. - Severability and Validity. The provisions of this division are hereby declared to be severable. If any provision, clause, sentence, or paragraph of this division or the application thereof to any person, establishment, or circumstances be declared by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of other provisions or application of this ordinance. SECTION 6. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 8th day of June, 2020 on a vote of __ ayes and __ nays by the City Council of Orono, Minnesota. _____________________________ ATTEST: Denis Walsh, Mayor ______________________________ Anna Carlson, City Clerk Ordinance published in The Laker and The Pioneer newspapers the week of ________, 2020. Point of Sale Website info Definitions Inflow and Infiltration (I/I) is the excess flow of clear water into the City's sanitary sewer system. Because the sanitary sewer system was not designed to handle this excess clear water, it becomes overloaded during times of high groundwater or heavy rainfall. This can cause basement flooding or bypassing of raw wastewater to local streams and lakes Inflow is when clear water from illegal connections of sump pumps, downspouts, and foundation drains is channeled directly into sanitary sewer pipes. Infiltration is when groundwater seeps into sewer pipes via cracks or leaky joints. Cross Connection. A cross connection is when a portion of the stormwater system is connected to the sanitary sewer system. Often, this is a hose leading from the sump to a laundry tub or a floor drain or a sump pump with a hose emptying into a drain. Cross connections are a significant cause of inflow and infiltration. Why is I&I a problem? The excess clear water from I/I problems uses sanitary sewer capacity needed for wastewater. The result is sewer backups and increased costs for needlessly putting clear water through the wastewater treatment process. Water that goes down any drain in your house leads to the sanitary sewer system and eventually ends up at a wastewater treatment plant, where it is treated before being released back into the environment. Wastewater from Orono travels through the City’s sanitary sewer system to the Metropolitan Wastewater Treatment Plant, which is operated by the Metropolitan Council Environmental Services Division (MCES). MCES treats wastewater for communities in the seven county metropolitan area. The MCES, which provides regional wastewater collection and treatment for the metropolitan area, requires communities with excess I/I to invest in local reduction remedies and to urge compliance, incorporates surcharges for communities with excess I/I. Since sanitary sewer rates are based on the number of gallons that flow through the City sanitary sewer system, treating clear water is costly to everyone. I/I Inspections Program To comply with MCES directives regarding I/I, the City inspects homes and businesses in Orono to determine if roof drains, foundation drains, sump pumps, and other clear water sources are connected to the sanitary sewer system. The goal of this program is to reduce excessive flows that enter the sanitary sewer system so the City, and its utility customers, won't have to pay MCES surcharges. Who is subject to an inspection? Those properties connected to the Municipal Sanitary Sewer who do not have a valid certificate of &I Compliance when one of the following situations occurs: Prior to Sale: All properties in Orono must be inspected and required to be in compliance before they can be sold. With Permits: Property owners who apply for sewer connection or disconnection permits will also be subject to an inspection Compliance. For properties that pass inspection, the City issues a Certificate of I/I Compliance to the property owner and keeps a copy on file at City Hall. The Certificate is valid for 10 years. Properties that don’t pass inspection are issued a correction notice delineating the problems. Repairs should be completed within 90 days of receipt of the correction notice. If repairs are not completed a monthly surcharge will be applied to the utility bill until the property is in compliance. I/I Problem Spots. Sanitary Service Line. The inspection involves televising the sanitary sewer service out to the City sewer main (to identify cracks and leaks) and checking the sump pump discharge system and roof drains and leaders (to identify improper connections to the sanitary sewer system). Down spouts. Roof drains and leaders direct storm water from roof gutters to the ground through pipes and downspouts. Roof drains should not be connected to the sanitary sewer but should discharge to the ground outside of a building. If your roof drains are connected to the sanitary sewer, disconnect them, plug any open connections to the sanitary sewer using a non-shrink permanent material, and redirect the roof drains onto the ground outside the building Foundation Drains. Foundation drains are underground pipes that collect storm water from around the base of a building and into a sump basket, where it is then pumped outside of the building. Foundation drains should not be connected to the sanitary sewer. Sump Pumps. Sump pumps are designed to capture surface or ground water that enters basements or crawl spaces and pump it away from the house. The basic sump system includes drain tile, a sump pit, a sump pump, a float or switch, and a drain line. The sump pit extends below the slab and collects surface water that enters the basement/crawl space or groundwater that rises to the slab. Sump pumps should not be connected to the sanitary sewer. Sump pumps should drain into the City’s storm sewer system through one of two methods: a direct connection (a pipe from the house to the main storm sewer line), if available, or directly onto the ground (preferably 20 feet from the house and not into a neighbor’s yard Steps for Inflow and Infiltration Inspections 1. Verify Need For Certification. Call the City at 952-249-4603 to verify that your property is in need of certification before beginning the I/I inspection process. 2. Submit Application and Pay Fee. • The application fee is $250 for residential properties and $750 (per building) for commercial or multi-unit buildings • In person: Submit your application and fee in person at City Hall. • Online: Applications may also be submitted online and the fee paid by credit card (Citizen Serve application). 3. Schedule Inspection • Call 952-249-4600 between 8 am and 4:30 pm to schedule an inspection. Provide permit number, if application was submitted online, and at least 24-hour advance notice. • The appointment will take approximately one and one-half hours for residential properties and a minimum of three hours for commercial or multi-unit properties. • A responsible adult must be present at all times during the inspection. 4. Prepare For Inspection. Before the inspection, the property owner must do the following: • Make sure the water is turned on at the property. The inspection cannot be completed without water. • Locate the four-inch diameter vertical wastewater pipe that runs down through the basement from a bathroom above. This pipe will have an access point called a cleanout. Cleanouts are usually located on the pipe between approximately six inches and two feet from the basement floor. • Make sure the cleanout cover is in working condition before the inspection can be performed. To ensure the cleanout cover is in working condition, the cover should be loosened and removed, then reinstalled so that a watertight seal is achieved. • Make sure the floor area around the cleanout is clear (a five-foot radius). • If there is a cleanout cover located on the floor in the basement, this cover should be in working condition. The inspector may need to gain access to any cleanout covers located in the basement floor, but the inspection cannot be performed through this type of cleanout. Even if the property owner has a cleanout cover located in the floor that is easily accessible and used for sewer cleaning, the inspector must use the cleanout in the vertical four-inch diameter wastewater pipe. • If you have a sump pump, make sure it is accessible for inspection. • Make sure the sump pump discharge piping is visible 5. Wait for Review. • Allow up to five working days for the City to review the inspection video and issue a compliance certificate or correction notice. • If problems are found • You will receive a correction notice from the City identifying the problem(s).Repairs should be completed within 60 days of the first inspection, and the City can grant an extension of another 60 days. • Correct the problems and call the Public Works Department to schedule another I/I inspection. If your property is then found compliant, you will receive your compliance certificate. If the property is not compliant after two inspections, an additional application fee ($250 for residential properties; $750 for commercial properties) may be charged AGENDA ITEM Prepared By: LLO Reviewed By: J. Barnhart Approved By DJR 1. Purpose. Consider a side yard setback variance to permit an addition to an existing home. 2. Background. The applicant has an existing 1,660 square foot home on the property. They are proposing to construct a 1,080 square foot addition to the home for a garage. The addition will be 30 feet by 36 feet and be located behind the home on the northeast side. The existing home sits 16.8’ from the side property line where 30’ is required. The proposed location is 16.5’ from the side (north) property line. The proposed addition will also have storage above that could be finished to livable space. 3. 15.99 Deadline. The application was made complete on April 20, 2020. Following the 60-day rule the application will expire June 19, 2020 4. Planning Commission Vote and Comment The Planning Commission reviewed the application and held a public hearing. The Commission suggested the property owner move the existing detached buildings to conforming locations within the property boundaries. The property owner seemed agreeable to the idea. The commission voted unanimously in favor of the application. 5. Public Comment No public comments were received. 6. Staff Recommendation. Planning Staff recommends approval. COUNCIL ACTION REQUESTED Adopt or amend the included resolution. Exhibits A. DRAFT Resolution B. Proposed survey and plans C. DRAFT PC Minutes D. PC Staff Report References PC Exhibits A. Application summary B. Practical Difficulties Documentation Form C. Proposed Survey D. Proposed Plans and Elevations E. Property Owners List and Map Item No.: 9 Date: June 8, 2020 Item Description: LA20-000021 – Jeff Brady, 350 North Shore Drive, Variance – Resolution Presenter: Laura Oakden Planner Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 1 A RESOLUTION APPROVING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-420 FILE NO. LA20-000021 WHEREAS, on April 20, 2020, Jeff Brady (“Applicant”), applied for a variance from the City Code for the property addressed 350 North Shore Drive and legally described as: THE WEST 22 1. 1 FEET OF THE SOUTH 435.6 FEET OF THE WEST 230 FEET OF THE NW 1/4 OF SEC. 6, T.117, R.23, HENNEPIN CO MN (hereinafter the “Property”); WHEREAS, the Applicant has made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-420 to allow an addition of the home within the side yard setback; and WHEREAS, on May 18, 2020, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on May 18, 2020, the Planning Commission recommended approval of the variance; and WHEREAS, on June 8. 2020, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variance as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA20-000021. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the RR-1B Zoning District. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 2 3. The Property contains 1 acres in area and has a defined lot width of 220 feet. 4. Applicant has applied for the following variance: a. Side Yard Setback 5. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The variance to allow construction of a home addition is in harmony with the zoning code; the requested setback variance on this Property is generally consistent with the intent of the ordinance. 2. “Variances shall only be permitted when the variances are consistent with the comprehensive plan.” This statement is true; the requested variance is in line with the rural residential goals within the comprehensive plan. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls The variance request is residential in nature and are reasonable considering existing conditions of the property. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. the location of the existing home and the site configuration was not created by the owner, and c. The variance, if granted, will not alter the essential character of the locality.” The proposed addition is in the rear of the home backing up to a heavy wooded area. The visual impacts will be minimal from the street as well as from adjacent properties. The proposed addition will not alter the character of the neighborhood. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 3 defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as an addition to a home is an allowed use in the RR-1B District. 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The setback requirements, the size and shape of the property is similar to the other properties in the neighborhood within the RR-1B district. 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The existing home is nonconforming as it currently sites within the front and north side required yard. The property also is served by septic with has infrastructure location to the south of the home and the overall property is substandard in area creating a smaller building envelope for the parcel making creating unique challenges for the property. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” The proposed addition for a garage is necessary to permit the property owners continued enjoyment of their property. The addition is located in a location which serves the intent and goals of the ordinance by minimizing visual impacts being on the rear of the home. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” The proposed project will not impair the health, safety, comfort, or morals of the public. 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” Granting of the variance will resolve and alleviate a demonstrated practical difficulty. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-420 to allow as addition to the home within the side yard setback, subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. The approved project shall conform to the survey with revisions dated April 20, 2020 and building plans submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibit A. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 4 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (June 8, 2021). 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this ______ day of ________________, 20__. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor ,-- 1 3 I I I l I I I I I I�l I� I I I I I I I I� I� I Vi I I I I I I I I 2: I Q: I� I I I I I I.___ 0 <( 0 Ct'.: I 1--_! in/ 0 0 /0 0 0 ROW 6-6f-14"SPRC l>-tJ EXISTING HOUSE 0 o::i FFE=994.0 LFE=986.0 t. o,'o":>· (,_),......-.-.-->t-. z A I !I I I I I I I I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I / I I /2�1/ I / cJ3: 1/I I/ 0 20 40 60 SCALE IN FEET i-,f,1-�= EXISTING SPOT ELEV A TION. X(998.0)= PROPOSED SPOT ELEVATION ., .... -· = DIRECTION SURFACE DRAINAGE COH OHL GFE TFE LFE = CANTLEVERED OVERHANG = OVERHEAD UTILITY LINE = GARAGE FLOOR ELEV A TION = TOP OF FOUNDATION ELEVATION = LOWEST FLOOR ELEVATION HARDCOVER EXISTING HOUSE = 1660 SFPATIOWK = 410 SFFSTEP -30 SFDDRIVE = 7040 SF TOTAL = 9140 SF /21.0% PROPOSED GARAGE = 1080 SF/2.5% TOTAL EXISTING TO REMAIN AND PROPOSED = 9330 SF /21.4% (4/20/20) I I I I I I LEGAL DESCRIPTION: I I I � II /w I �i \ f'o°'" \ \ THE WEST 22 1. 1 FEET OF THE SOUTH 435.6 FEET OF THE WEST 230 FEET OF THE NW 1/4 OF SEC. 6, T.117, R.23, HENNEPIN CO .• MN. ; ?/t ',s / I \,, ____ .,,. f \ll I ; / _.I I / J/ / .. /1 I I . l I '<}_'?\, °' r. I I I \ \ I \ \ I \ \ I \ \ I \ \ I \ \ \ \ \ \ \ \ !/ I c.C'l ' 0°'1 / , fl I ii)\-<Jt--:,,�,,..-.:=���._,,...:;;;;.....;;;;;.-.:--.J,,.:;;__��.:.....;;;/�/-r;;...,;;;:a-.:--r'--�;.__......::..,���....,_�""---�.......:..-�,/.,..·· ,.,;;;..,/_· �,,..=�-:,,---+--........ -1_1_-0 o,'o<c,'!> :1 0i o,'o \ \ \ I \ \ ADDRESS 350 NORTH SHORE DRIVE W ORONO, MN. 55364 PID#06-117-23-23-00 11 LOT AREA -43580 SF/ 1.0 AC TO R/W VERIFY ALL DIMENSIONS AND ELEVATIONS WITH PROPOSED PLANS SURVEY IS SUBJECT TO CHANGE PER TITLE OR EASEMENT INFORMATION -g>w 05> ...J(/)0::: ,q-(I) 0 ,q-�o n 11) ::> I[) S...o tOtt:I...Jz "tso :z .... S... -n �a0 w oz a:: t') �>-<( I ...J 0::: ..-�LL 0.. � S:::oz I ltS,q- W N �,q- 0 I[) COWO> >- �� Q: C) �� lw�V) � �c:i..._� ltJ��t; Q lli� �2:Cle: Q: Q: �� >-� �(_) C)C) �� �9::: ::s -s Qj tv)Q) w fu 0::<i_ a::aO,-.. a.z>-o .,:W(I) C/l >w <zll:'.Z 3:-0::l,!; fi} en(/) :t: 00 y w �50 u,. 0 0 0 lg >ffi�o "' 0 < "' (1) Q_ � ��_Jw (l)cn or 0 w<t z &: (/)1--ct:t-:tuw<ll .,_W:i;w w .-OI ...... �a:z: a:: 0 ...... <t.Owt-w � I>-0::i.... __, N ,.... ::.>-o c--i � >-er: ...J (/) !:w=>;;: N ,._ 1-00< .,_ ffi�<(....I <{ z > U ::,W u (/) >-�<!I n:: t-0 � u ID _,-.. w .,7-WW a::y ..., (/) a:::::.,-..w z 0 ,.... 5 w <a <{ a::<{ w I>-:x:z a:: Q_ 0 a::___ mt-::>LL ,-- 1 3 I I I l I I I I I I�l I� I I I I I I I I� I� I Vi I I I I I I I I 2: I Q: I� I I I I I I.___ 0 <( 0 Ct'.: I 1--_! in/ 0 0 /0 0 0 ROW 6-6f-14"SPRC l>-tJ EXISTING HOUSE 0 o::i FFE=994.0 LFE=986.0 t. o,'o":>· (,_),......-.-.-->t-. z A I !I I I I I I I I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I / I I /2�1/ I / cJ3: 1/I I/ 0 20 40 60 SCALE IN FEET i-,f,1-�= EXISTING SPOT ELEV A TION. X(998.0)= PROPOSED SPOT ELEVATION ., .... -· = DIRECTION SURFACE DRAINAGE COH OHL GFE TFE LFE = CANTLEVERED OVERHANG = OVERHEAD UTILITY LINE = GARAGE FLOOR ELEV A TION = TOP OF FOUNDATION ELEVATION = LOWEST FLOOR ELEVATION HARDCOVER EXISTING HOUSE = 1660 SFPATIOWK = 410 SFFSTEP -30 SFDDRIVE = 7040 SF TOTAL = 9140 SF /21.0% PROPOSED GARAGE = 1080 SF/2.5% TOTAL EXISTING TO REMAIN AND PROPOSED = 9330 SF /21.4% (4/20/20) I I I I I I LEGAL DESCRIPTION: I I I � II /w I �i \ f'o°'" \ \ THE WEST 22 1. 1 FEET OF THE SOUTH 435.6 FEET OF THE WEST 230 FEET OF THE NW 1/4 OF SEC. 6, T.117, R.23, HENNEPIN CO .• MN. ; ?/t ',s / I \,, ____ .,,. f \ll I ; / _.I I / J/ / .. /1 I I . l I '<}_'?\, °' r. I I I \ \ I \ \ I \ \ I \ \ I \ \ I \ \ \ \ \ \ \ \ !/ I c.C'l ' 0°'1 / , fl I ii)\-<Jt--:,,�,,..-.:=���._,,...:;;;;.....;;;;;.-.:--.J,,.:;;__��.:.....;;;/�/-r;;...,;;;:a-.:--r'--�;.__......::..,���....,_�""---�.......:..-�,/.,..·· ,.,;;;..,/_· �,,..=�-:,,---+--........ -1_1_-0 o,'o<c,'!> :1 0i o,'o \ \ \ I \ \ ADDRESS 350 NORTH SHORE DRIVE W ORONO, MN. 55364 PID#06-117-23-23-00 11 LOT AREA -43580 SF/ 1.0 AC TO R/W VERIFY ALL DIMENSIONS AND ELEVATIONS WITH PROPOSED PLANS SURVEY IS SUBJECT TO CHANGE PER TITLE OR EASEMENT INFORMATION -g>w 05> ...J(/)0::: ,q-(I) 0 ,q-�o n 11) ::> I[) S...o tOtt:I...Jz "tso :z .... S... -n �a0 w oz a:: t') �>-<( I ...J 0::: ..-�LL 0.. � S:::oz I ltS,q- W N �,q- 0 I[) COWO> >- �� Q: C) �� lw�V) � �c:i..._� ltJ��t; Q lli� �2:Cle: Q: Q: �� >-� �(_) C)C) �� �9::: ::s -s Qj tv)Q) w fu 0::<i_ a::aO,-.. a.z>-o .,:W(I) C/l >w <zll:'.Z 3:-0::l,!; fi} en(/) :t: 00 y w �50 u,. 0 0 0 lg >ffi�o "' 0 < "' (1) Q_ � ��_Jw (l)cn or 0 w<t z &: (/)1--ct:t-:tuw<ll .,_W:i;w w .-OI ...... �a:z: a:: 0 ...... <t.Owt-w � I>-0::i.... __, N ,.... ::.>-o c--i � >-er: ...J (/) !:w=>;;: N ,._ 1-00< .,_ ffi�<(....I <{ z > U ::,W u (/) >-�<!I n:: t-0 � u ID _,-.. w .,7-WW a::y ..., (/) a:::::.,-..w z 0 ,.... 5 w <a <{ a::<{ w I>-:x:z a:: Q_ 0 a::___ mt-::>LL MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ 1. LA20-000021 JEFF BRADY, 350 NORTH SHORE DRIVE WEST, VARIANCE, 6:05 P.M. - 6:16 P.M. Jeff Brady, Applicant, was present. Staff presented a summary of packet information. McCutcheon asked if the height of the garage was less than the height of the house. Oakden said it is an addition to the house but believes they are maintaining the roofline. Bollis asked if the tent shed and shed on the survey were neighboring properties or if they were owned by the applicant. Oakden said she was not sure and that might be a question for the applicant. Mr. Jeff Brady, 350 North Shore Drive West, said when the Wright-Hennepin Power Company came through and clear-cut a section for the power line, which feeds the people behind them, it was eroding away the driveway so they placed the tent shed and shed there. As far as the people who owned the property beforehand, it was a spot that was washing out into what would now be considered a little grassy area. It is kind of swampy and holds some water. They will be moved if necessary. Kirchner stated it looks like to the east and west of those buildings there are markings of the survey that say "PP," which he is assuming are power poles, and the line between them are the overhead power lines that Wright-Hennepin would have clear-cut for. Mr. Brady said he was correct. They also maintain that to keep an accessible route for Wright-Hennepin, so they can get in and out of there if needed. It is a transformer pole. Ressler asked Mr. Brady to be available for any questions, which Mr. Brady agreed to do. Chair Ressler opened the public hearing at 6:11 p.m. There were no public comments relating to this application. Chair Ressler closed the public hearing at 6:12 p.m. Libby stated he was trying to log on to a second screen to view the full application but had reviewed the application earlier. He does not have any objections to the application. He is unable to reference what Staff determined on this, but he does not see any problems with the proposal. Ressler said the packet indicated Staff was in support; they identified enough practical difficulty. He read the language, "Staff finds that there are some practical difficulties due to the location of the septic, location of the existing home and substandard lot area for the district." He stated that the setbacks required for front and rear are 50 feet and the subject property are 42 and 168 feet, respectively. He noted 42 is almost 50 but not quite. The required north and south side setbacks are 30 and the existing is 136 and 16.8, which is part of the variance application. MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Erickson said he reviewed the Staff report and is in agreement with voting in favor of the approval of the request. McCutcheon said he would tend to agree, noting the garage is in line with the house, the driveway is right there, and it makes the most sense to put it in that location. He is in favor of approval. Bollis stated he agrees with Staff and it seems to be the most practical place to put the garage given the constraints of the property. He would like to see the other two sheds brought into conformity somehow. Ressler commented that this should be noted for the City Council. Gettman and Kirchner stated they agreed with the points brought forward and would support the application. Ressler said he also agrees with Staff’s recommendation, a reasonable practical difficulty has been identified, and he would support the application as provided. Bollis moved, Gettman seconded, to recommend approval of Application No. LA20-000021 Jeff Brady, 350 North Shore Drive West, variance. Roll Call Vote: Ayes 7 (Libby, Erickson, McCutcheon, Bollis, Gettman, Kirchner, Ressler), Nays 0. Date Application Received: 03/10/20 Date Application Considered as Complete: 04/20/20 60-Day Review Period (Extension) Expires: 06/19/20 To: Chair Ressler and Planning Commission Members Dustin Rief, City Administrator From: Laura Oakden, Planner Date: May 18, 2020 Subject: #LA20-000021, Jeff Brady, 350 North Shore Drive, Variance, Public Hearing Background The applicant has an existing 1,660 square foot home on the property. They are proposing to construct a 1,080 square foot addition to the home for a garage. It will be 30 feet by 36 feet. The addition will be behind the home on the northeast side. The existing home sits 16.8’ from the side property line where 30’ is required. The proposed location is 16.5’ from the side (north) property line, closer than the required 30 foot setback. The proposed addition will also have storage above that could be finished to livable space. The side yard exception available in the RR-1B zoning district does not apply because the lot is conforming in width. Practical Difficulties Analysis The applicant indicated the home was built in 1967 and is now located within the front and side setbacks based on today’s regulations. The homeowners are working to maintain an existing patio off the rear of the home. There is also septic infrastructure located in the southeast corner of the home leading to the septic drain field. This limits the conforming building envelope for expansions of the principle structure. Staff finds there is some practical difficulties due to the location of the septic, location of the existing home and the substandard lot area for the district. LOT ANALYSIS WORKSHEET Section 78-420 - Setbacks: RR-1B Required Existing Home Proposed Addition Front 50’ 42’ No Change Rear 50’ 168’ 132’ South Side 30’ 136’ No Change North Side 30’ 16.8’ 16.5’ Section 78- 420 - Lot Area/Width: Application Summary: The applicant is requesting a side yard setback variance to a garage addition to an existing home. Staff Recommendation: Planning Department Staff recommends approval. FILE # LA20-000021 May 18 2020 Page 2 of 4 RR-1B Lot Area Lot Width Required 87,120 s.f. (2.0 acres) 200’ Actual 43,580 s.f. (1 acre) 220’ Section 78-1403- Structural Building Coverage: Total Lot Area Total Structural Coverage 43,580 s.f. (1 acre) Allowed: 8,716 s.f. (20%) Existing: 1,660 s.f. (3%) Proposed: 2,740 s.f. (6%) Section 78-1680 and 78-1700 - Hardcover Calculations: The property is not located in the Storm water Overlay District and no have a hardcover limitation. Applicable Regulations: Side yard Setback Variance (Code Section 78-420) There is an existing home on the property in a nonconforming location. The applicants wish to build an addition to the home for garage space. There are challenges due to the existing location of the home, location of the septic and the substandard lot area. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The variance to allow construction of a home addition is in harmony with the zoning code; the requested setback variance on this Property is generally consistent with the intent of the ordinance. FILE # LA20-000021 May 18 2020 Page 3 of 4 2. The variance is consistent with the comprehensive plan. This statement is true; the requested variance is in line with the rural residential goals within the comprehensive plan. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The variance request is residential in nature and are reasonable considering existing conditions of the property. b. There are circumstances unique to the property not created by the landowner; the location of the existing home and the site configuration was not created by the owner, and c. The variance will not alter the essential character of the locality. The proposed addition is in the rear of the home backing up to a heavy wooded area. The visual impacts will be minimal from the street as well as from adjacent properties. The proposed addition will not alter the character of the neighborhood. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as an addition to a home is an allowed use in the RR-1B District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The setback requirements, the size and shape of the property is similar to the other properties in the neighborhood within the RR-1B district. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The existing home is nonconforming as it currently sites within the front and north side required yard. The property also is served by septic with has infrastructure location to the south of the home and the overall property is substandard in area creating a smaller building envelope for the parcel making creating unique challenges for the property. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The proposed addition for a garage is necessary to permit the property owners continued enjoyment of their property. The addition is located in a location which serves the intent and goals of the ordinance by minimizing visual impacts being on the rear of the home. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. The proposed project will not impair the health, safety, comfort, or morals of the public. FILE # LA20-000021 May 18 2020 Page 4 of 4 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. Granting of the variance will resolve and alleviate a demonstrated practical difficulty. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Septic System Status The property is served by septic. Practical Difficulties Statement Applicant has provided supporting documentation regarding the applicable Practical Difficulties attached as Exhibit B, and should be asked for additional testimony regarding the application. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance, if granted, will not alter the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning Staff recommends approval. List of Exhibits Exhibit A. Application summary Exhibit B. Practical Difficulties Documentation Form Exhibit C. Proposed Survey Exhibit D. Proposed Plans and Elevations Exhibit E. Property Owners List and Map AGENDA ITEM Prepared By: JG Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval to proceed with the acceptance of a park donation. The hand sanitizer donated will be used at the golf course for the clubhouse attendants. 2. Background. Authority for cities to accept donation is granted by Minnesota Statute 465.03 which authorizes Minnesota cities to “accept or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.” All donations must be accepted by resolution with a 2/3 vote of the Council. The following donation has been received: Navarre Hardware 2 gallons liquid hand sanitizer COUNCIL ACTION REQUESTED Motion to adopt the attached resolution to Accept Golf Course Donations. Exhibits A. Resolution Item No.: 10 Date: June 8, 2020 Item Description: Navarre Hardware Hand Sanitizer Donation Presenter: Jason Goehring Parks and Golf Course Supervisor Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION ACCEPTING A DONATION FROM NAVARRE HARDWARE WHEREAS, The City of Orono is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, Navarre Hardware wishes to make a donation of two gallons of hand sanitizer to the City; and WHEREAS, the donation has been made for use at the Orono Public Golf Course; and WHEREAS, The City Council finds that it is appropriate to accept the offered donation. NOW, THEREFORE, BE IT RESOLVED BY the City Council of Orono, Minnesota that the City acknowledges and accepts the donation hand sanitizer from Navarre Hardware for use at the Orono Public Golf Course. ADOPTED this 8th day of June 2020, by the City Council of the City of Orono, Minnesota. Attested: Approved: Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR 1. Purpose. Formally recognize John Thiesse completing service on the Planning Commission. 2. Background/ Summary. John Thiesse completed his third three year term on the Planning Commission. In recognition of his service to the Community, staff has prepared a resolution for approval by the City Council. A plaque has also been prepared. Mr. Thiesse was appointed by the Council on December 13, 2010, his term expired on March 31, 2020. 3. Staff Recommendation. Staff recommends approval of the resolution as drafted. COUNCIL ACTION REQUESTED Motion to adopt the resolution. Exhibits A. John Thiesse Resolution Item No.: 11 Date: June 8, 2020 Item Description: Planning Commission Recognition Presenter: Jeremy Barnhart, Community Development Director Agenda Section: Presentation CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION OF APPRECIATION TO JOHN THIESSE FOR DISTINGUISHED SERVICE AS A MEMBER OF THE PLANNING COMMISSION WHEREAS, John Thiesse has served this community with distinction as a member of the Planning Commission since his appointment on December 13, 2010; and WHEREAS, his 9 years of service have been marked by responsible research, thoughtful review, quick wit, compassion, and consistent, constructive contributions with the community’s best interests in mind; and WHEREAS, he served as the Planning Commission Chairperson from 2016 until 2019; and WHEREAS, he has earned the appreciation, admiration and respect of those with whom he has worked; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono does hereby express its sincere appreciation to John Thiesse for his distinguished service to the community and does also rightly commend him for the manner in which he has served his community. BE IT FURTHER RESOLVED, that the City Council extends to John their best wishes for continued success in his future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 8th day of June, 2020. ATTEST: ___________________________ _________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM 1. Purpose. Deb Taylor and Jeanne Brustad will be presenting the Gillespie Center Annual Report Item No.: 12 Date: June 8, 2020 Item Description: Gillespie Center Annual Report Presenter: Deb Taylor and Jeanne Brustad Agenda Section: Presentation AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR RJO 1. Purpose. The purpose of this item is to provide the Council with year to date General Fund Budget Information. This is for informational purposes only and no action is required. COUNCIL ACTION REQUESTED No Action is required. Exhibits A. 1st Quarter Budget Memo B. 1st Quarter Budget Memo Attachments Item No.: 13 Date: June 8, 2020 Item Description: First Quarter Financial Report Presenter: Ron Olson Finance Director Agenda Section: City Administrator’s Presentation To: Mayor and Council From: Ron Olson, Finance Director Subject: Budget Update Date: June 8, 2020 Attachments: 1. Revenue Summary 2. Revenue Detail 3. Revenue Graphs/Tables 4. Expenditure Summary 5. Expenditure Detail 6. Vendor Listing The first quarter General Fund year to date budget to actual comparisons are included with this memo. They are as of the end of March which represents 25% of the year. Revenues are currently at 16.12% of budget with expenditures at 21.55% of budget. General Fund Revenues The low revenue percentage is normal for the first quarter. The timing of revenue streams account for the low revenue percentage for the quarter. The first property tax receipts, representing 51.3% of the budget, will not be received until June. Various state grants (Other Governmental) will also not be received until later in the year. For comparison purposes, 2019 1st quarter revenues were at 17.51%. The year ended with revenues exceeding the budget. A revenue graph is included to illustrate the typically low 1st quarter revenues. Because of the Covid19 pandemic and economic shutdown, some of the City’s revenue streams are being impacted. Earlier this spring, Hennepin County announced that property taxpayers would not be penalized for payments made after May 15th, if they were paid by July 15th. Taxes collected in escrow by mortgage companies are not eligible for the penalty waiver, nor are properties that owed more than $50,000 in property tax. The City will receive 70% of the taxes received by May 15th on June 19th. This will tell us how collections through the normal due date have been going, but we will not receive the full 1st half settlement until July 30th. Tax collections for the year normally rage between 98 and 99%. In 2008 – 2010, during the housing market crash, first year collections dropped to 97% of budget. If we experience a similar drop in collections, we will lose $150,000 in current year tax collections. It is likely, that just like in 2008-2010, the City would eventually collect 100% of the levy. However, a significant reduction in current year collections will impact current year cash flow. The other revenue source the can vary from year to year are the building related revenues (permits, plan review, variances). While the first quarter revenues for these categories were normal and on target for the year, the April and May numbers were significantly lower that previous years. Depending on how quickly the economy come back, we are at risk of not meeting budget for these revenues. Budget Update June 5, 2020 Page 2 General Fund Expenditures At 21.55%, the overall expenditure amounts are on target for the year. Although some adjustments have been made, the expenditure statement should be view as non-adjusted. There are no departments that There are no departments that are of concern at this point in the year. The City has experience some additional expenses do due Covid19, and the recent period of civil unrest. These amounts are still being totaled and there will be reimbursement for at least a portion of these costs. The additional costs do not appear to be a budget problem at this time. Summary In summary, the overall General Fund budget is looking good through the 1st quarter. However, economic conditions worsened in April and May, and are pointing to the possibility of revenues being under budget for the year. We will have a much better revenue estimate in six weeks when we have received the 1st half tax settlement. These estimates will also have to be worked into the 2021 budget. De p a r t m e n t Ma r c h 31 B u d g e t P e r c e n t D e c 31 P e r c e n t M a r c h 31 B u d g e t B a l a n c e P e r c e n t Ta x e s ‐ 4, 3 9 0 , 0 0 0 0. 0 0 % 4 , 3 8 4 , 0 3 8 99 . 8 6 % ‐ 4, 6 8 9 , 0 0 0 4, 6 8 9 , 0 0 0 0.00% Li c e n s e s & Pe r m i t s 13 2 , 7 6 3 49 6 , 7 5 0 26 . 7 3 % 7 0 3 , 1 9 2 14 1 . 5 6 % 1 3 2 , 5 7 0 53 2 , 2 0 0 39 9 , 6 3 0 24.91% Ot h e r Go v e r n m e n t a l 2, 7 9 4 27 0 , 2 2 0 1. 0 3 % 4 3 1 , 7 5 3 15 9 . 7 8 % 51 7 39 8 , 0 0 0 39 7 , 4 8 3 0.13% Ch a r g e s fo r Se r v i c e 1, 3 0 3 , 8 9 6 3, 0 4 1 , 9 0 0 42 . 8 6 % 3 , 2 9 3 , 3 4 1 10 8 . 2 7 % 1 , 2 9 5 , 9 3 2 3, 1 6 0 , 7 0 0 1, 8 6 4 , 7 6 8 41.00% Fi n e s 21 , 8 9 3 80 , 1 0 0 27 . 3 3 % 8 5 , 8 0 9 10 7 . 1 3 % 1 1 , 6 4 9 75 , 1 0 0 63,451 15.51% Mi s c e l l a n e o u s ‐ 2, 0 0 0 0. 0 0 % 2 , 2 5 0 11 2 . 5 0 % ‐ 2, 0 0 0 2,000 0.00% Go l f Co u r s e ‐ 17 6 , 0 0 0 0. 0 0 % 1 8 0 , 8 3 1 10 2 . 7 4 % 24 1 17 6 , 0 0 0 17 5 , 7 5 9 0.14% In t e r e s t 11 4 96 , 4 1 0 0. 1 2 % 4 4 8 0. 4 6 % 15 9 77 , 0 0 0 76,841 0.21% Ot h e r So u r c e s & Tr a n s f e r s 9 , 1 3 6 23 , 9 0 0 38 . 2 3 % 6 8 , 8 1 1 28 7 . 9 1 % 3 2 , 5 0 9 33 , 2 0 0 691 97.92% 1, 4 7 0 , 5 9 4 8, 5 7 7 , 2 8 0 17 . 1 5 % 9 , 1 5 0 , 4 7 4 10 6 . 6 8 % 1 , 4 7 3 , 5 7 7 9, 1 4 3 , 2 0 0 7, 6 6 9 , 6 2 3 16.12% An n u a l Qu a r t e r Ci t y of Or o n o Re v e n u e Su m m a r y wi t h Co m p a r i s o n to Bu d g e t Fo r Th e 3 Mo n t h s En d i n g Ma r c h 31 , 20 1 9 ‐ 20 20 1 9 20 2 0 At t a c h m e n t 1 - Revenue Summary CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD MARCH 31, 2020 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 02:06PM PAGE: 1 TAXES 101-31010 CURRENT AD VALOREM TAXES .00 .00 4,679,000.00 4,679,000.00 .0 101-31020 DELINQUENT AD VALOREM TAXES .00 .00 10,000.00 10,000.00 .0 101-31040 FISCAL DISPARITIES .00 .00 .00 .00 .0 101-31050 PERSONAL PROPERTY TAX .00 .00 .00 .00 .0 101-31060 FORFEITED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST-TAXES .00 .00 .00 .00 .0 TOTAL TAXES .00 .00 4,689,000.00 4,689,000.00 .0 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 .00 .00 .0 101-32110 BEER & LIQUOR LICENSES .00 .00 7,100.00 7,100.00 .0 101-32120 CIGARETTE LICENSES 625.00 625.00 500.00 ( 125.00) 125.0 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES .00 .00 1,100.00 1,100.00 .0 101-32180 OTHER BUSINESS LICENSE/PERMIT 1,610.00 1,610.00 10,000.00 8,390.00 16.1 101-32230 RENTAL LICENSES 600.00 600.00 4,000.00 3,400.00 15.0 101-32240 DOG LICENSES 200.00 200.00 .00 ( 200.00) .0 101-32510 BUILDING PERMITS 75,957.54 75,957.54 425,000.00 349,042.46 17.9 101-32520 ZONING PERMIT 150.00 150.00 1,500.00 1,350.00 10.0 101-32530 MECHANICAL/SEPTIC/OTHER 45,517.40 45,517.40 55,000.00 9,482.60 82.8 101-32590 PLUMBING PERMIT 7,910.12 7,910.12 28,000.00 20,089.88 28.3 TOTAL LICENSES & PERMITS 132,570.06 132,570.06 532,200.00 399,629.94 24.9 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT-OTHER .00 .00 .00 .00 .0 101-33410 HACA AID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID .00 .00 230,000.00 230,000.00 .0 101-33430 POLICE TRAINING REIMBURSEMENT .00 .00 23,000.00 23,000.00 .0 101-33440 MUNICIPAL STATE AID-STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID .00 .00 .00 .00 .0 101-33490 STATE GRANT-OTHER 516.77 516.77 145,000.00 144,483.23 .4 101-33610 COUNTY GRANT-RECYCLING .00 .00 .00 .00 .0 101-33690 COUNTY GRANT-OTHER .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS .00 .00 .00 .00 .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 516.77 516.77 398,000.00 397,483.23 .1 Attachment 2 - Revenue Detail CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD MARCH 31, 2020 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 02:06PM PAGE: 2 CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 71,500.00 71,500.00 283,500.00 212,000.00 25.2 101-34210 GENERAL TAXABLE SALES/SERVICE 9.75 9.75 2,000.00 1,990.25 .5 101-34220 ASSESSMENTS SEARCHES .00 .00 200.00 200.00 .0 101-34230 FILING FEES-ELECTIONS/PLATS .00 .00 3,000.00 3,000.00 .0 101-34240 ZONING DISCLOSURE .00 .00 .00 .00 .0 101-34410 PLAN CHECK/SITE EXAM FEES 47,896.28 47,896.28 200,000.00 152,103.72 24.0 101-34420 COND USE-VARIANCE-DEV FEES 5,050.00 5,050.00 19,000.00 13,950.00 26.6 101-34430 ENGINEERING & LEGAL FEES 7,765.00 7,765.00 45,000.00 37,235.00 17.3 101-34440 BLDG PERMITS-MAIL IN FEES .00 .00 .00 .00 .0 101-34450 ON-SITE SEPTIC PROGRAM FEES 46,338.93 46,338.93 45,800.00 ( 538.93) 101.2 101-34460 COOP AGREEMENT-INSPECTION 7,509.36 7,509.36 15,000.00 7,490.64 50.1 101-34610 COOP AGREEMENT-POLICE 1,109,492.00 1,109,492.00 2,428,000.00 1,318,508.00 45.7 101-34620 COOP AGREEMENT-ANIMAL CONTROL .00 .00 .00 .00 .0 101-34630 POLICE SPECIAL SERVICES 250.00 250.00 100,000.00 99,750.00 .3 101-34640 FALSE ALARM FEES .00 .00 1,000.00 1,000.00 .0 101-34650 POLICE REPORTS 121.00 121.00 900.00 779.00 13.4 101-34670 POLICE RESERVE RECEIPTS .00 .00 .00 .00 .0 101-34680 EXPLORERS PROGRAM .00 .00 .00 .00 .0 101-34781 OFF LEASH ANNUAL PASS .00 .00 15,000.00 15,000.00 .0 101-34783 PARK RESERVATIONS .00 .00 .00 .00 .0 101-34810 COOP AGREEMENT-PUBLIC WORKS .00 .00 1,500.00 1,500.00 .0 101-34815 INTERDEPARTMENTAL SERVICES-PW .00 .00 .00 .00 .0 101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0 101-34830 BRUSH SITE FEES .00 .00 800.00 800.00 .0 TOTAL CHARGES FOR SERVICES 1,295,932.32 1,295,932.32 3,160,700.00 1,864,767.68 41.0 FINES 101-35104 OTHER FINES .00 .00 .00 .00 .0 101-35105 ADMIN CITATIONS 5,743.51 5,743.51 .00 ( 5,743.51) .0 101-35400 COURT FINES 5,905.80 5,905.80 75,000.00 69,094.20 7.9 101-35410 DRUG TASK FORCE .00 .00 .00 .00 .0 101-35420 DOG IMPOUND FEES .00 .00 100.00 100.00 .0 101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0 TOTAL FINES 11,649.31 11,649.31 75,100.00 63,450.69 15.5 Attachment 2 - Revenue Detail CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD MARCH 31, 2020 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 02:06PM PAGE: 3 MISCELLANEOUS 101-37699 UTILITY PENALTIES ( 20.00) ( 20.00)2,000.00 2,020.00 ( 1.0) 101-37910 GREEN FEES .00 .00 110,000.00 110,000.00 .0 101-37920 RENTAL-GOLF CARTS & CLUB .00 .00 48,000.00 48,000.00 .0 101-37930 BEER SALES 117.00 117.00 10,000.00 9,883.00 1.2 101-37935 POP SALES .00 .00 .00 .00 .0 101-37940 CONCESSIONS-TAXABLE 144.00 144.00 5,000.00 4,856.00 2.9 101-37950 CONCESSIONS-NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES .00 .00 1,000.00 1,000.00 .0 101-37970 PRO SHOP-TAXABLE .00 .00 2,000.00 2,000.00 .0 101-37980 PRO SHOP-NONTAXABLE .00 .00 .00 .00 .0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS .00 .00 .00 .00 .0 101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS 241.00 241.00 178,000.00 177,759.00 .1 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 76,600.00 76,600.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST-NOW ACCOUNT 158.83 158.83 500.00 341.17 31.8 101-39610 MISCELLANEOUS REVENUE 439.70 439.70 4,700.00 4,260.30 9.4 101-39615 CONVENIENCE FEE 74.38 74.38 .00 ( 74.38) .0 101-39620 RENT INCOME 1,350.00 1,350.00 5,400.00 4,050.00 25.0 101-39630 CONTRIBUTIONS & DONATIONS 12,700.00 12,700.00 .00 ( 12,700.00) .0 101-39640 REFUNDS & REIMBURSEMENTS 120.00 120.00 3,000.00 2,880.00 4.0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND .00 .00 .00 .00 .0 101-39680 SALE OF EQUIPMENT 17,825.00 17,825.00 20,000.00 2,175.00 89.1 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 101-39999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 32,667.91 32,667.91 110,200.00 77,532.09 29.6 TOTAL FUND REVENUE 1,473,577.37 1,473,577.37 9,143,200.00 7,669,622.63 16.1 NET REVENUE OVER EXPENDITURES 1,473,577.37 1,473,577.37 9,143,200.00 7,669,622.63 16.1 Attachment 2 - Revenue Detail 101-32510 Building Permits 2019 2020 % Change January 43,035.30 45,509.57 5.75% February 27,449.50 16,500.05 -39.89% March 37,092.82 13,947.92 -62.40% April 79,807.15 50,139.47 -37.17% May 68,684.33 38,763.54 -43.56% 256,069.10 164,860.55 -35.62% 101-34410 Plan Check/Site Exam 2019 2020 January 6,351.21 13,205.59 107.92% February 29,420.46 12,904.80 -56.14% March 73,088.89 21,785.89 -70.19% April 12,913.75 11,287.46 -12.59% May 29,198.84 3,940.12 -86.51% 150,973.15 63,123.86 -58.19% Attachment 3 - Revenue Graphs/Tables - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 January February March April May Building Permits 2019 -2020 Attachment 3 - Revenue Graphs/Tables - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 January February March April May Plan Check/Site Exam Attachment 3 - Revenue Graphs/Tables City of Orono YTD Revenue 12-31-2019 0% 20% 40% 60% 80% 100% 120% Q1 2016 Q1 2017 Q1 2018 Q1 2019 Q1 2020 Q2 2016 Q2 2017 Q2 2018 Q2 2019 Q2 2020 Q3 2016 Q3 2017 Q3 2018 Q3 2019 Q3 2020 YE 2016 YE 2017 YE 2018 E YE 2019 YE 2020 Ax i s T i t l e 2020 Revenue Comparisons Attachment 3 - Revenue Graphs/Tables &,7<2)25212 3523(57<7$;/(9,(6$1'&2//(&7,216 /$677(1),6&$/<($56 7RWDO7D[&ROOHFWLRQVLQ /HY\IRU6XEVHTXHQW )LVFDO<HDU $PRXQW <HDUV $PRXQW )LVFDO<HDU <HDURIWKH/HY\7RWDO&ROOHFWLRQVWR'DWH &ROOHFWHG:LWKLQWKH)LVFDO (QGHG 3HUFHQWDJH 3HUFHQWDJH 'HFHPEHURI/HY\RI/HY\ ,QDQGWKH&LW\FROOHFWHGVOLJKWO\PRUHWD[HVWKDQWKH\OHYLHGIRUDVVRPHUHVLGHQWVFKRVHWRSUHSD\WKHLUSURSHUW\WD[HV Attachment 3 - Revenue Graphs/Tables Ad j u s t e d De p a r t m e n t M a r c h 31 B u d g e t P e r c e n t D e c 31 P e r c e n t M a r c h 31 B u d g e t B a l a n c e P e r c e n t Ma y o r & Co u n c i l 14 , 6 0 6 34 , 0 3 0 42 . 9 2 % 3 3 , 9 4 8 99 . 7 6 % 1 6 , 2 1 1 34 , 5 0 0 18,289 46.99% Ad m i n i s t r a t i o n 81 , 4 0 5 43 4 , 4 7 0 18 . 7 4 % 3 9 4 , 9 4 2 90 . 9 0 % 9 8 , 8 0 2 42 6 , 8 0 0 327,998 23.15% El e c t i o n s 52 3 7, 1 6 0 7. 3 0 % 2 , 8 9 0 40 . 3 6 % 7 , 3 1 4 69 , 5 0 0 62,186 10.52% As s e s s i n g 47 , 7 5 0 18 5 , 0 0 0 25 . 8 1 % 1 9 4 , 7 5 0 10 5 . 2 7 % 5 0 , 0 0 1 20 3 , 0 0 0 186,333 24.63% Fi n a n c e De p a r t m e n t 70 , 5 4 4 27 3 , 0 5 0 25 . 8 4 % 2 3 9 , 6 8 6 87 . 7 8 % 4 7 , 5 3 8 27 6 , 1 0 0 228,562 17.22% La w / L e g a l Se r v i c e s 33 , 2 8 3 12 9 , 0 0 0 25 . 8 0 % 1 0 5 , 9 5 5 82 . 1 4 % 2 4 , 3 6 9 13 4 , 0 0 0 115,774 18.19% Ce n t r a l Se r v i c e s 75 , 5 0 6 29 4 , 8 9 0 25 . 6 0 % 2 9 0 , 2 2 1 98 . 4 2 % 73 , 9 6 7 31 5 , 1 0 0 245,313 23.47% Hu m a n Se r v i c e s ‐ 12 , 4 0 0 0. 0 0 % 9 , 5 0 0 76 . 6 1 % ‐ 12 , 4 0 0 12,400 0.00% Po l i c e De p a r t m e n t 88 2 , 9 7 8 4, 5 1 9 , 1 7 0 19 . 5 4 % 4 , 6 1 1 , 4 5 0 10 2 . 0 4 % 1 , 0 1 5 , 6 0 1 4, 8 7 3 , 8 0 0 3,863,432 20.84% Fi r e Pr o t e c t i o n 10 0 , 5 2 5 40 2 , 1 0 0 25 . 0 0 % 4 0 2 , 1 9 2 10 0 . 0 2 % 1 0 0 , 5 2 5 43 3 , 9 0 0 232,850 23.17% Bu i l d i n g & Zo n i n g 13 2 , 6 0 9 69 5 , 9 1 0 19 . 0 6 % 6 7 1 , 3 9 4 96 . 4 8 % 1 5 8 , 2 4 7 71 3 , 3 0 0 565,592 22.19% En g i n e e r i n g 5, 0 5 7 20 , 0 0 0 25 . 2 9 % 2 3 , 5 8 8 11 7 . 9 4 % 3 , 2 3 3 20 , 0 0 0 16,768 16.16% Pu b l i c Wo r k s 13 1 , 8 9 7 51 3 , 1 8 0 25 . 7 0 % 5 8 2 , 0 6 1 11 3 . 4 2 % 1 3 2 , 4 8 0 60 8 , 8 0 0 479,267 21.76% Pa r k s 32 , 3 9 7 21 8 , 4 4 0 14 . 8 3 % 1 8 9 , 2 5 3 86 . 6 4 % 3 8 , 9 1 2 23 0 , 0 0 0 191,088 16.92% Go l f 28 , 9 8 4 21 2 , 7 3 0 13 . 6 2 % 2 4 7 , 1 5 3 11 6 . 1 8 % 5 8 , 1 8 6 22 0 , 4 0 0 162,214 26.40% Br u s h Si t e ‐ ‐ 0. 0 0 % 5 , 8 2 0 0. 0 0 % 12 1 13 , 1 0 0 12,979 0.92% Sp e c i a l Se r v i c e s 12 , 8 2 6 12 5 , 7 5 0 10 . 2 0 % 1 3 4 , 9 8 1 10 7 . 3 4 % 6 , 5 0 3 12 8 , 5 0 0 121,997 5.06% Sp e c i a l Pr o j e c t s ‐ 10 0 , 0 0 0 0. 0 0 % 3 3 , 4 0 5 33 . 4 1 % 99 30 , 0 0 0 29,901 0.33% Tr a n s f e r to Ot h e r Fu n d s 1 0 0 , 0 0 0 40 0 , 0 0 0 25 . 0 0 % 4 0 4 , 3 3 9 10 1 . 0 8 % 1 0 0 , 0 0 0 40 0 , 0 0 0 300,000 25.00% 1, 7 5 0 , 8 8 8 8, 5 7 7 , 2 8 0 20 . 4 1 % 8 , 5 7 7 , 5 2 7 10 0 . 0 0 % 1 , 9 3 2 , 1 0 7 9, 1 4 3 , 2 0 0 7,172,944 21.55% Qu a r t e r An n u a l Ci t y of Or o n o Ex p e n d i t u r e Su m m a r y wi t h Co m p a r i s o n to Bu d g e t Fo r Th e 3 Mo n t h s En d i n g Ma r c h 31 , 20 1 9 ‐ 20 20 1 9 20 2 0 At t a c h m e n t 4 - Expenditure Summary CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 1 MAYOR & COUNCIL 101-41110-101 FULL-TIME EMPLOYEES REGULAR 3,033.36 3,033.36 18,200.00 15,166.64 16.7 101-41110-122 FICA 232.04 232.04 1,400.00 1,167.96 16.6 101-41110-151 WORKER'S COMP INSURANCE PREM 25.00 25.00 100.00 75.00 25.0 101-41110-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41110-313 IT SERVICES 200.00 200.00 800.00 600.00 25.0 101-41110-433 MEMBERSHIPS 11,589.00 11,589.00 12,500.00 911.00 92.7 101-41110-437 TRAINING & DEVELOPMENT .00 .00 300.00 300.00 .0 101-41110-439 MEETING EXPENSES 1,131.12 1,131.12 1,200.00 68.88 94.3 101-41110-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL MAYOR & COUNCIL 16,210.52 16,210.52 34,500.00 18,289.48 47.0 ADMINISTRATION 101-41300-101 FULL-TIME EMPLOYEES REGULAR 67,313.09 67,313.09 285,800.00 218,486.91 23.6 101-41300-102 FULL-TIME EMPLOYEES OVERTIME 18.34 18.34 1,300.00 1,281.66 1.4 101-41300-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-41300-104 TEMPORARY/SEASONAL EMPLOYEES 5,995.50 5,995.50 10,500.00 4,504.50 57.1 101-41300-111 OTHER .00 .00 .00 .00 .0 101-41300-121 PERA 5,059.87 5,059.87 21,500.00 16,440.13 23.5 101-41300-122 FICA 5,111.27 5,111.27 22,800.00 17,688.73 22.4 101-41300-135 CITY BENEFIT CONTRIBUTION 11,569.35 11,569.35 57,600.00 46,030.65 20.1 101-41300-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41300-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41300-151 WORKER'S COMP INSURANCE PREM 500.00 500.00 2,000.00 1,500.00 25.0 101-41300-208 BOOKS & PERIODICALS 63.05 63.05 300.00 236.95 21.0 101-41300-313 IT SERVICES 1,625.00 1,625.00 6,500.00 4,875.00 25.0 101-41300-319 PROFESSIONAL SERVICES .00 .00 6,000.00 6,000.00 .0 101-41300-331 TRAVEL EXPENSES 70.65 70.65 3,500.00 3,429.35 2.0 101-41300-340 GENERAL ADVERTISING 226.48 226.48 .00 ( 226.48) .0 101-41300-433 MEMBERSHIPS .00 .00 1,500.00 1,500.00 .0 101-41300-437 TRAINING & DEVELOPMENT 295.00 295.00 4,000.00 3,705.00 7.4 101-41300-439 MEETING EXPENSES 866.00 866.00 500.00 ( 366.00) 173.2 101-41300-489 OTHER MISCELLANEOUS CHARGES 88.34 88.34 3,000.00 2,911.66 2.9 TOTAL ADMINISTRATION 98,801.94 98,801.94 426,800.00 327,998.06 23.2 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 2 ELECTIONS 101-41410-101 FULL-TIME EMPLOYEES REGULAR .00 .00 18,000.00 18,000.00 .0 101-41410-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,000.00 1,000.00 .0 101-41410-104 TEMPORARY/SEASONAL EMPLOYEES 6,538.55 6,538.55 31,300.00 24,761.45 20.9 101-41410-121 PERA .00 .00 1,400.00 1,400.00 .0 101-41410-122 FICA .00 .00 1,500.00 1,500.00 .0 101-41410-135 CITY BENEFIT CONTRIBUTION .00 .00 4,600.00 4,600.00 .0 101-41410-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41410-151 WORKER'S COMP INSURANCE PREM .00 .00 400.00 400.00 .0 101-41410-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41410-221 EQUIPMENT PARTS & ACCESSORIES 31.79 31.79 2,500.00 2,468.21 1.3 101-41410-240 SMALL TOOLS AND MINOR EQUIP .00 .00 900.00 900.00 .0 101-41410-319 PROFESSIONAL SERVICES .00 .00 500.00 500.00 .0 101-41410-322 POSTAGE .00 .00 1,000.00 1,000.00 .0 101-41410-331 TRAVEL EXPENSES 65.86 65.86 500.00 434.14 13.2 101-41410-340 GENERAL ADVERTISING 44.70 44.70 400.00 355.30 11.2 101-41410-412 BUILDING RENTALS .00 .00 .00 .00 .0 101-41410-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-41410-437 TRAINING & DEVELOPMENT 32.25 32.25 500.00 467.75 6.5 101-41410-439 MEETING EXPENSES 561.33 561.33 2,800.00 2,238.67 20.1 101-41410-489 OTHER MISCELLANEOUS CHARGES 40.00 40.00 2,200.00 2,160.00 1.8 TOTAL ELECTIONS 7,314.48 7,314.48 69,500.00 62,185.52 10.5 FINANCE DEPARTMENT 101-41500-101 FULL-TIME EMPLOYEES REGULAR 34,923.80 34,923.80 169,300.00 134,376.20 20.6 101-41500-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-41500-103 PART-TIME EMPLOYEES .00 .00 31,800.00 31,800.00 .0 101-41500-104 TEMPORARY/SEASONAL EMPLOYEES 93.00 93.00 .00 ( 93.00) .0 101-41500-121 PERA 2,341.87 2,341.87 15,100.00 12,758.13 15.5 101-41500-122 FICA 2,235.96 2,235.96 15,400.00 13,164.04 14.5 101-41500-135 CITY BENEFIT CONTRIBUTION 5,600.60 5,600.60 32,400.00 26,799.40 17.3 101-41500-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41500-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41500-151 WORKER'S COMP INSURANCE PREM 375.00 375.00 1,500.00 1,125.00 25.0 101-41500-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41500-313 IT SERVICES 1,250.00 1,250.00 5,000.00 3,750.00 25.0 101-41500-331 TRAVEL EXPENSES 50.61 50.61 1,500.00 1,449.39 3.4 101-41500-433 MEMBERSHIPS 140.00 140.00 400.00 260.00 35.0 101-41500-437 TRAINING & DEVELOPMENT 526.83 526.83 3,500.00 2,973.17 15.1 TOTAL FINANCE DEPARTMENT 47,537.67 47,537.67 276,100.00 228,562.33 17.2 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 3 ASSESSING 101-41550-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41550-302 ASSESSING SERVICES 16,666.67 16,666.67 203,000.00 186,333.33 8.2 TOTAL ASSESSING 16,666.67 16,666.67 203,000.00 186,333.33 8.2 LAW/LEGAL SERVICES 101-41600-305 LEGAL-RETAINER .00 .00 .00 .00 .0 101-41600-306 LEGAL-PROSECUTION 8,631.63 8,631.63 40,000.00 31,368.37 21.6 101-41600-307 LEGAL-CONSULTING 8,986.72 8,986.72 80,000.00 71,013.28 11.2 101-41600-308 CODE ENFORCEMENT 33.00 33.00 2,000.00 1,967.00 1.7 101-41600-309 JAIL CHARGES 574.20 574.20 12,000.00 11,425.80 4.8 TOTAL LAW/LEGAL SERVICES 18,225.55 18,225.55 134,000.00 115,774.45 13.6 HUMAN SERVICES 101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 12,400.00 12,400.00 .0 TOTAL HUMAN SERVICES .00 .00 12,400.00 12,400.00 .0 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 4 CENTRAL SERVICES 101-41900-201 OFFICE SUPPLIES 2,771.44 2,771.44 12,000.00 9,228.56 23.1 101-41900-221 EQUIPMENT PARTS & ACCESSORIES 586.00 586.00 1,000.00 414.00 58.6 101-41900-223 BLDG/GROUNDS MAINT. SUPPLIES 2,229.77 2,229.77 3,500.00 1,270.23 63.7 101-41900-301 AUDITING AND ACCT'G SERVICES 8,000.00 8,000.00 24,000.00 16,000.00 33.3 101-41900-310 LOGIS-APPLICATIONS .00 .00 .00 .00 .0 101-41900-311 DATA PROCESSING COMMUNICATION .00 .00 .00 .00 .0 101-41900-312 BANK FEES 5,601.26 5,601.26 23,000.00 17,398.74 24.4 101-41900-313 IT SERVICES 12,500.00 12,500.00 50,000.00 37,500.00 25.0 101-41900-319 PROFESSIONAL SERVICES 3,745.00 3,745.00 15,000.00 11,255.00 25.0 101-41900-321 TELEPHONE 2,946.99 2,946.99 12,000.00 9,053.01 24.6 101-41900-322 POSTAGE 281.52 281.52 6,000.00 5,718.48 4.7 101-41900-329 INTERNET/OTHER COMMUNICATIONS .00 .00 .00 .00 .0 101-41900-352 PRINTING & PUBLISHING 4,646.06 4,646.06 22,000.00 17,353.94 21.1 101-41900-361 GENERAL LIABILITY INS 2,550.00 2,550.00 10,200.00 7,650.00 25.0 101-41900-362 UMBRELLA LIABILITY INS 3,775.00 3,775.00 15,100.00 11,325.00 25.0 101-41900-363 BONDS INSURANCE 175.00 175.00 700.00 525.00 25.0 101-41900-364 MONEYS & SECURITIES INS .00 .00 .00 .00 .0 101-41900-365 BOILER & MACHINERY INS .00 .00 .00 .00 .0 101-41900-366 PROPERTY INSURANCE 3,525.00 3,525.00 14,100.00 10,575.00 25.0 101-41900-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-41900-368 AUTOMOTIVE INSURANCE 1,175.00 1,175.00 4,700.00 3,525.00 25.0 101-41900-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-41900-381 GAS & ELECTRIC 6,975.15 6,975.15 33,300.00 26,324.85 21.0 101-41900-382 WATER UTILITIES 181.14 181.14 4,000.00 3,818.86 4.5 101-41900-401 REPAIRS/MAINT-OFFICE EQUIP 611.14 611.14 500.00 ( 111.14) 122.2 101-41900-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 3,000.00 3,000.00 .0 101-41900-404 REPAIRS/MAINT-BLDGS/GROUNDS 3,050.45 3,050.45 40,000.00 36,949.55 7.6 101-41900-407 JANITORIAL SERVICES 3,960.85 3,960.85 19,000.00 15,039.15 20.9 101-41900-413 OFFICE EQUIPMENT RENTAL .00 .00 1,500.00 1,500.00 .0 101-41900-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-41900-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-41900-441 LICENSES & TAXES .00 .00 .00 .00 .0 101-41900-489 OTHER MISCELLANEOUS CHARGES 500.00 500.00 500.00 .00 100.0 101-41900-512 SPEC ASSMTS ON LAND & INT .00 .00 .00 .00 .0 101-41900-750 INTEREST ON SPECIAL ASSMNTS .00 .00 .00 .00 .0 TOTAL CENTRAL SERVICES 69,786.77 69,786.77 315,100.00 245,313.23 22.2 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 5 POLICE DEPARTMENT 101-42110-101 FULL-TIME EMPLOYEES REGULAR 599,093.05 599,093.05 2,676,300.00 2,077,206.95 22.4 101-42110-102 FULL-TIME EMPLOYEES OVERTIME 2,972.42 2,972.42 50,000.00 47,027.58 5.9 101-42110-103 PART-TIME EMPLOYEES 6,218.75 6,218.75 60,000.00 53,781.25 10.4 101-42110-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0 101-42110-121 PERA 101,363.63 101,363.63 459,300.00 357,936.37 22.1 101-42110-122 FICA 11,408.86 11,408.86 54,000.00 42,591.14 21.1 101-42110-135 CITY BENEFIT CONTRIBUTION 78,495.76 78,495.76 418,500.00 340,004.24 18.8 101-42110-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42110-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42110-151 WORKER'S COMP INSURANCE PREM 37,500.00 37,500.00 150,000.00 112,500.00 25.0 101-42110-201 OFFICE SUPPLIES 1,028.26 1,028.26 5,000.00 3,971.74 20.6 101-42110-208 BOOKS & PERIODICALS .00 .00 1,000.00 1,000.00 .0 101-42110-212 MOTOR FUELS & LUBRICANTS 17,476.42 17,476.42 100,000.00 82,523.58 17.5 101-42110-221 EQUIPMENT PARTS & ACCESSORIES 1,866.13 1,866.13 16,500.00 14,633.87 11.3 101-42110-223 BLDG/GROUNDS MAINT. SUPPLIES 10.76 10.76 1,000.00 989.24 1.1 101-42110-226 CLOTHING & PERSONAL EQUIPMENT 1,954.11 1,954.11 27,000.00 25,045.89 7.2 101-42110-228 TRAINING SUPPLIES 1,214.05 1,214.05 16,000.00 14,785.95 7.6 101-42110-229 EXPLORERS PROGRAM EXPENSES 100.00 100.00 4,000.00 3,900.00 2.5 101-42110-240 SMALL TOOLS AND MINOR EQUIP 1,975.99 1,975.99 5,000.00 3,024.01 39.5 101-42110-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-42110-307 LEGAL-CONSULTING 478.50 478.50 8,000.00 7,521.50 6.0 101-42110-310 LOGIS-APPLICATIONS 21,915.00 21,915.00 112,500.00 90,585.00 19.5 101-42110-311 DATA PROCESSING COMMUNICATION 4,736.09 4,736.09 6,000.00 1,263.91 78.9 101-42110-313 IT SERVICES 20,000.00 20,000.00 80,000.00 60,000.00 25.0 101-42110-317 ANIMAL CARE 586.08 586.08 3,000.00 2,413.92 19.5 101-42110-319 PROFESSIONAL SERVICES 11,832.96 11,832.96 14,500.00 2,667.04 81.6 101-42110-321 TELEPHONE 4,087.49 4,087.49 24,000.00 19,912.51 17.0 101-42110-322 POSTAGE 203.05 203.05 800.00 596.95 25.4 101-42110-329 INTERNET/OTHER COMMUNICATIONS .00 .00 .00 .00 .0 101-42110-331 TRAVEL EXPENSES 153.99 153.99 300.00 146.01 51.3 101-42110-340 GENERAL ADVERTISING 100.00 100.00 .00 ( 100.00) .0 101-42110-352 PRINTING & PUBLISHING 310.96 310.96 1,500.00 1,189.04 20.7 101-42110-361 GENERAL LIABILITY INS 14,350.00 14,350.00 57,400.00 43,050.00 25.0 101-42110-362 UMBRELLA LIABILITY INS 6,225.00 6,225.00 24,900.00 18,675.00 25.0 101-42110-366 PROPERTY INSURANCE 275.00 275.00 1,100.00 825.00 25.0 101-42110-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-42110-368 AUTOMOTIVE INSURANCE 4,675.00 4,675.00 18,700.00 14,025.00 25.0 101-42110-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-42110-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-42110-381 GAS & ELECTRIC 3,517.33 3,517.33 20,000.00 16,482.67 17.6 101-42110-382 WATER UTILITIES .00 .00 3,000.00 3,000.00 .0 101-42110-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 1,000.00 1,000.00 .0 101-42110-402 REPAIRS/MAINT-AUTO EQUIP 4,780.13 4,780.13 40,000.00 35,219.87 12.0 101-42110-403 REPAIRS/MAINT-MISC. EQUIP 469.20 469.20 7,000.00 6,530.80 6.7 101-42110-404 REPAIRS/MAINT-BLDGS/GROUNDS 2,371.01 2,371.01 7,500.00 5,128.99 31.6 101-42110-407 JANITORIAL SERVICES 3,118.50 3,118.50 15,500.00 12,381.50 20.1 101-42110-413 OFFICE EQUIPMENT RENTAL .00 .00 3,000.00 3,000.00 .0 101-42110-414 EDP/COMMUNICATIONS EQUIP RENT 4,730.38 4,730.38 26,000.00 21,269.62 18.2 101-42110-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-42110-433 MEMBERSHIPS 2,681.00 2,681.00 5,500.00 2,819.00 48.8 101-42110-436 TOWING CHARGES .00 .00 .00 .00 .0 101-42110-437 TRAINING & DEVELOPMENT 9,999.49 9,999.49 38,000.00 28,000.51 26.3 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 6 101-42110-438 DISTRIBUTION TO OTHER GOVMNTS .00 .00 119,500.00 119,500.00 .0 101-42110-439 MEETING EXPENSES 633.23 633.23 2,200.00 1,566.77 28.8 101-42110-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-42110-441 LICENSES & TAXES 42.75 42.75 1,300.00 1,257.25 3.3 101-42110-489 OTHER MISCELLANEOUS CHARGES 465.00 465.00 3,000.00 2,535.00 15.5 101-42110-520 BUILDINGS AND STRUCTURES .00 .00 .00 .00 .0 101-42110-550 AUTOMOTIVE EQUIPMENT 27,472.89 27,472.89 164,000.00 136,527.11 16.8 101-42110-560 FURNITURE AND FIXTURES .00 .00 .00 .00 .0 101-42110-570 OFFICE EQUIP AND FURNISHINGS 5,790.00 5,790.00 .00 ( 5,790.00) .0 101-42110-575 IT HARDWARE & APPLICATIONS .00 .00 .00 .00 .0 101-42110-580 OTHER EQUIPMENT (8,310.50) ( 8,310.50)21,000.00 29,310.50 ( 39.6) TOTAL POLICE DEPARTMENT 1,010,367.72 1,010,367.72 4,873,800.00 3,863,432.28 20.7 FIRE PROTECTION SERVICES 101-42260-201 OFFICE SUPPLIES .00 .00 .00 .00 .0 101-42260-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-42260-318 FIRE SERVICES 201,050.00 201,050.00 433,900.00 232,850.00 46.3 101-42260-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-42260-381 GAS & ELECTRIC .00 .00 .00 .00 .0 101-42260-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL FIRE PROTECTION SERVICES 201,050.00 201,050.00 433,900.00 232,850.00 46.3 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 7 BUILDING & ZONING 101-42400-101 FULL-TIME EMPLOYEES REGULAR 95,092.47 95,092.47 415,400.00 320,307.53 22.9 101-42400-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-42400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-42400-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 .00 .00 .0 101-42400-121 PERA 7,131.91 7,131.91 31,200.00 24,068.09 22.9 101-42400-122 FICA 7,045.20 7,045.20 31,800.00 24,754.80 22.2 101-42400-135 CITY BENEFIT CONTRIBUTION 12,450.00 12,450.00 68,300.00 55,850.00 18.2 101-42400-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42400-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42400-151 WORKER'S COMP INSURANCE PREM 650.00 650.00 2,600.00 1,950.00 25.0 101-42400-208 BOOKS & PERIODICALS .00 .00 500.00 500.00 .0 101-42400-212 MOTOR FUELS & LUBRICANTS .00 .00 1,500.00 1,500.00 .0 101-42400-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 3,000.00 3,000.00 .0 101-42400-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 .00 .00 .0 101-42400-240 SMALL TOOLS AND MINOR EQUIP .00 .00 .00 .00 .0 101-42400-304 ENGINEERING-CONSULTING .00 .00 5,000.00 5,000.00 .0 101-42400-305 GIS/MAPPING .00 .00 3,000.00 3,000.00 .0 101-42400-307 LEGAL-CONSULTING 2,260.50 2,260.50 15,000.00 12,739.50 15.1 101-42400-310 INSPECTION SERVICES 16,536.00 16,536.00 90,000.00 73,464.00 18.4 101-42400-312 BANK FEES .00 .00 .00 .00 .0 101-42400-313 IT SERVICES 5,950.00 5,950.00 23,800.00 17,850.00 25.0 101-42400-319 PROFESSIONAL SERVICES 224.25 224.25 10,000.00 9,775.75 2.2 101-42400-321 TELEPHONE 140.04 140.04 500.00 359.96 28.0 101-42400-331 TRAVEL EXPENSES 105.80 105.80 2,000.00 1,894.20 5.3 101-42400-340 GENERAL ADVERTISING 122.18 122.18 500.00 377.82 24.4 101-42400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-42400-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0 101-42400-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-42400-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-42400-433 MEMBERSHIPS .00 .00 1,600.00 1,600.00 .0 101-42400-437 TRAINING & DEVELOPMENT .00 .00 7,400.00 7,400.00 .0 101-42400-439 MEETING EXPENSES .00 .00 .00 .00 .0 101-42400-441 LICENSES & TAXES .00 .00 .00 .00 .0 TOTAL BUILDING & ZONING 147,708.35 147,708.35 713,300.00 565,591.65 20.7 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 8 PUBLIC WORKS DEPARTMENT 101-43000-101 FULL-TIME EMPLOYEES REGULAR 48,492.45 48,492.45 191,000.00 142,507.55 25.4 101-43000-102 FULL-TIME EMPLOYEES OVERTIME 2,090.04 2,090.04 11,000.00 8,909.96 19.0 101-43000-121 PERA 3,793.73 3,793.73 15,200.00 11,406.27 25.0 101-43000-122 FICA 3,772.79 3,772.79 15,400.00 11,627.21 24.5 101-43000-135 CITY BENEFIT CONTRIBUTION 8,102.85 8,102.85 44,200.00 36,097.15 18.3 101-43000-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-43000-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-43000-151 WORKER'S COMP INSURANCE PREM 4,100.00 4,100.00 16,400.00 12,300.00 25.0 101-43000-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-43000-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0 101-43000-221 EQUIPMENT PARTS & ACCESSORIES 312.49 312.49 .00 ( 312.49) .0 101-43000-222 VEHICLE EQUIPMENT & PARTS .00 .00 .00 .00 .0 101-43000-224 STREET MAINT. MATERIALS/SUPPLY 21,006.66 21,006.66 54,000.00 32,993.34 38.9 101-43000-226 CLOTHING & PERSONAL EQUIPMENT 2,004.37 2,004.37 7,400.00 5,395.63 27.1 101-43000-240 SMALL TOOLS AND MINOR EQUIP 161.85 161.85 3,000.00 2,838.15 5.4 101-43000-304 PW ENGINEERING-CONSULTING .00 .00 800.00 800.00 .0 101-43000-305 GIS/MAPPING .00 .00 800.00 800.00 .0 101-43000-313 IT SERVICES 875.00 875.00 3,500.00 2,625.00 25.0 101-43000-314 FLEET SERVICES 22,925.00 22,925.00 91,700.00 68,775.00 25.0 101-43000-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43000-321 TELEPHONE 280.08 280.08 1,700.00 1,419.92 16.5 101-43000-331 TRAVEL EXPENSES .00 .00 200.00 200.00 .0 101-43000-340 GENERAL ADVERTISING 225.00 225.00 .00 ( 225.00) .0 101-43000-381 GAS & ELECTRIC 819.99 819.99 2,700.00 1,880.01 30.4 101-43000-386 STREET LIGHTING 4,483.72 4,483.72 29,000.00 24,516.28 15.5 101-43000-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-43000-403 REPAIRS/MAINT-MISC. EQUIP 6.77 6.77 .00 ( 6.77) .0 101-43000-404 REPAIRS/MAINT-BLDGS/GROUNDS 2,871.61 2,871.61 10,000.00 7,128.39 28.7 101-43000-408 CONTRACTED STREET MAINT..00 .00 100,000.00 100,000.00 .0 101-43000-409 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0 101-43000-414 EDP/COMMUNICATIONS EQUIP RENT 413.82 413.82 2,400.00 1,986.18 17.2 101-43000-415 OTHER EQUIPMENT RENTALS .00 .00 4,000.00 4,000.00 .0 101-43000-416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-43000-433 MEMBERSHIPS .00 .00 300.00 300.00 .0 101-43000-437 TRAINING & DEVELOPMENT 1,185.45 1,185.45 3,500.00 2,314.55 33.9 101-43000-441 LICENSES & TAXES 19.00 19.00 300.00 281.00 6.3 101-43000-489 OTHER MISCELLANEOUS CHARGES 1,590.32 1,590.32 300.00 ( 1,290.32) 530.1 101-43000-590 STREET CONSTRUCTION .00 .00 .00 .00 .0 TOTAL PUBLIC WORKS DEPARTMENT 129,532.99 129,532.99 608,800.00 479,267.01 21.3 ENGINEERING 101-43170-303 ENGINEERING-RETAINER .00 .00 .00 .00 .0 101-43170-304 ENGINEERING-CONSULTING 1,335.00 1,335.00 5,000.00 3,665.00 26.7 101-43170-305 GIS/MAPPING 1,897.50 1,897.50 15,000.00 13,102.50 12.7 TOTAL ENGINEERING 3,232.50 3,232.50 20,000.00 16,767.50 16.2 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 9 RECYCLING PICK-UP PROGRAM 101-43270-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43270-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0 101-43270-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-43270-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43270-121 PERA .00 .00 .00 .00 .0 101-43270-122 FICA .00 .00 .00 .00 .0 101-43270-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 101-43270-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0 101-43270-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-43270-316 CONTRACT RECYCLING PICKUP .00 .00 .00 .00 .0 101-43270-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43270-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0 101-43270-442 SPRING,FALL,X-MAS CLEANUP .00 .00 .00 .00 .0 101-43270-444 ORGANICS RECYCLING .00 .00 .00 .00 .0 TOTAL RECYCLING PICK-UP PROGRAM .00 .00 .00 .00 .0 SPECIAL SERVICES 101-43280-102 FULL-TIME EMPLOYEES OVERTIME 1,478.36 1,478.36 35,000.00 33,521.64 4.2 101-43280-121 PERA .00 .00 2,600.00 2,600.00 .0 101-43280-122 FICA 21.01 21.01 2,700.00 2,678.99 .8 101-43280-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 101-43280-151 WORKER'S COMP INSURANCE PREM .00 .00 700.00 700.00 .0 101-43280-228 TRAINING SUPPLIES .00 .00 .00 .00 .0 101-43280-304 ENGINEERING-CONSULTING 2,910.00 2,910.00 73,000.00 70,090.00 4.0 101-43280-307 LEGAL-CONSULTING 2,094.00 2,094.00 14,500.00 12,406.00 14.4 101-43280-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43280-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0 101-43280-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL SERVICES 6,503.37 6,503.37 128,500.00 121,996.63 5.1 SPECIAL PROJECTS-CONTINGENCIES 101-43290-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43290-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-43290-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43290-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 101-43290-510 LAND .00 .00 .00 .00 .0 101-43290-720 OPERATING TRANSFERS 100,000.00 100,000.00 400,000.00 300,000.00 25.0 101-43290-800 SPECIAL PROJECTS, CONTINGENCY 99.00 99.00 30,000.00 29,901.00 .3 TOTAL SPECIAL PROJECTS-CONTINGENCIES 100,099.00 100,099.00 430,000.00 329,901.00 23.3 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 10 PARKS 101-45200-101 FULL-TIME EMPLOYEES REGULAR 14,155.79 14,155.79 79,400.00 65,244.21 17.8 101-45200-102 FULL-TIME EMPLOYEES OVERTIME 128.93 128.93 .00 ( 128.93) .0 101-45200-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-45200-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 15,700.00 15,700.00 .0 101-45200-121 PERA 1,071.35 1,071.35 6,000.00 4,928.65 17.9 101-45200-122 FICA 1,048.01 1,048.01 7,300.00 6,251.99 14.4 101-45200-135 CITY BENEFIT CONTRIBUTION 2,349.40 2,349.40 17,400.00 15,050.60 13.5 101-45200-151 WORKER'S COMP INSURANCE PREM 2,175.00 2,175.00 8,700.00 6,525.00 25.0 101-45200-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0 101-45200-221 EQUIPMENT PARTS & ACCESSORIES 3,401.50 3,401.50 .00 ( 3,401.50) .0 101-45200-223 BLDG/GROUNDS MAINT. SUPPLIES 768.97 768.97 10,000.00 9,231.03 7.7 101-45200-225 PARK INITIATIVES 478.37 478.37 10,000.00 9,521.63 4.8 101-45200-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-45200-305 GIS/MAPPING .00 .00 .00 .00 .0 101-45200-313 IT SERVICES 250.00 250.00 1,000.00 750.00 25.0 101-45200-314 FLEET SERVICES 1,575.00 1,575.00 6,300.00 4,725.00 25.0 101-45200-319 PROFESSIONAL SERVICES .00 .00 1,100.00 1,100.00 .0 101-45200-321 TELEPHONE 70.02 70.02 400.00 329.98 17.5 101-45200-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 101-45200-352 PRINTING & PUBLISHING 225.00 225.00 500.00 275.00 45.0 101-45200-381 GAS & ELECTRIC (132.08) ( 132.08)600.00 732.08 ( 22.0) 101-45200-386 LIGHTING .00 .00 .00 .00 .0 101-45200-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-45200-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0 101-45200-404 REPAIRS/MAINT-BLDGS/GROUNDS 9,827.42 9,827.42 58,000.00 48,172.58 16.9 101-45200-415 OTHER EQUIPMENT RENTALS 1,368.78 1,368.78 7,000.00 5,631.22 19.6 101-45200-416 SOFTWARE LICENSING 59.94 59.94 .00 ( 59.94) .0 101-45200-439 MEETING EXPENSES .00 .00 .00 .00 .0 101-45200-441 LICENSES & TAXES .00 .00 500.00 500.00 .0 101-45200-489 OTHER MISCELLANEOUS CHARGES 90.62 90.62 100.00 9.38 90.6 101-45200-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 .00 .00 .0 TOTAL PARKS 38,912.02 38,912.02 230,000.00 191,087.98 16.9 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 11 GOLF COURSE 101-45210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0 101-45210-091 BEER FOR RESALE .00 .00 3,800.00 3,800.00 .0 101-45210-092 SOFT DRINKS FOR RESALE .00 .00 3,600.00 3,600.00 .0 101-45210-093 CONCESSIONS FOR RESALE-TXBL .00 .00 1,500.00 1,500.00 .0 101-45210-094 CONCESSIONS FOR RESALE-NONTAX .00 .00 2,300.00 2,300.00 .0 101-45210-095 PRO SHOP ITEMS FOR RESALE .00 .00 1,900.00 1,900.00 .0 101-45210-099 OTHER FOR RESALE .00 .00 .00 .00 .0 101-45210-101 FULL-TIME EMPLOYEES REGULAR 8,760.04 8,760.04 38,200.00 29,439.96 22.9 101-45210-102 FULL-TIME EMPLOYEES OVERTIME 41.09 41.09 .00 ( 41.09) .0 101-45210-103 PART-TIME EMPLOYEES 1,350.00 1,350.00 .00 ( 1,350.00) .0 101-45210-104 TEMPORARY/SEASONAL EMPLOYEES 6,598.50 6,598.50 58,200.00 51,601.50 11.3 101-45210-121 PERA 761.37 761.37 2,900.00 2,138.63 26.3 101-45210-122 FICA 825.35 825.35 7,400.00 6,574.65 11.2 101-45210-135 CITY BENEFIT CONTRIBUTION 1,840.60 1,840.60 8,800.00 6,959.40 20.9 101-45210-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-45210-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-45210-151 WORKER'S COMP INSURANCE PREM 1,850.00 1,850.00 7,400.00 5,550.00 25.0 101-45210-201 OFFICE SUPPLIES 6.97 6.97 300.00 293.03 2.3 101-45210-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0 101-45210-221 EQUIPMENT PARTS & ACCESSORIES 2,519.91 2,519.91 .00 ( 2,519.91) .0 101-45210-223 BLDG/GROUNDS MAINT. SUPPLIES 6,433.04 6,433.04 8,500.00 2,066.96 75.7 101-45210-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 500.00 500.00 .0 101-45210-240 SMALL TOOLS AND MINOR EQUIP 32.81 32.81 500.00 467.19 6.6 101-45210-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-45210-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-45210-307 LEGAL-CONSULTING .00 .00 .00 .00 .0 101-45210-312 BANK FEES 5.78 5.78 3,700.00 3,694.22 .2 101-45210-313 IT SERVICES 500.00 500.00 2,000.00 1,500.00 25.0 101-45210-314 FLEET SERVICES 3,525.00 3,525.00 14,100.00 10,575.00 25.0 101-45210-319 PROFESSIONAL SERVICES 5.16 5.16 .00 ( 5.16) .0 101-45210-321 TELEPHONE 996.03 996.03 3,300.00 2,303.97 30.2 101-45210-322 POSTAGE .00 .00 .00 .00 .0 101-45210-331 TRAVEL EXPENSES 67.28 67.28 .00 ( 67.28) .0 101-45210-340 GENERAL ADVERTISING 185.00 185.00 1,800.00 1,615.00 10.3 101-45210-343 OTHER ADVERTISING .00 .00 .00 .00 .0 101-45210-352 PRINTING & PUBLISHING 75.00 75.00 1,300.00 1,225.00 5.8 101-45210-361 GENERAL LIABILITY INS 1,850.00 1,850.00 7,400.00 5,550.00 25.0 101-45210-362 UMBRELLA LIABILITY INS 375.00 375.00 1,500.00 1,125.00 25.0 101-45210-365 BOILER & MACHINERY INS 100.00 100.00 400.00 300.00 25.0 101-45210-366 PROPERTY INSURANCE 675.00 675.00 2,700.00 2,025.00 25.0 101-45210-367 EQUIPMENT FLOATERS INS 75.00 75.00 300.00 225.00 25.0 101-45210-368 AUTOMOTIVE INSURANCE 100.00 100.00 400.00 300.00 25.0 101-45210-369 DRAM SHOP INSURANCE 150.00 150.00 600.00 450.00 25.0 101-45210-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-45210-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-45210-381 GAS & ELECTRIC 992.84 992.84 8,700.00 7,707.16 11.4 101-45210-382 WATER UTILITIES .00 .00 .00 .00 .0 101-45210-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 100.00 100.00 .0 101-45210-402 REPAIRS/MAINT-AUTO EQUIP 3,399.69 3,399.69 .00 ( 3,399.69) .0 101-45210-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0 101-45210-404 REPAIRS/MAINT-BLDGS/GROUNDS 14,093.07 14,093.07 14,000.00 ( 93.07) 100.7 101-45210-409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0 Attachment 5 - Expenditure Detail CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2020 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 05/21/2020 12:39PM PAGE: 12 101-45210-415 OTHER EQUIPMENT RENTALS (295.00) ( 295.00)11,000.00 11,295.00 ( 2.7) 101-45210-433 MEMBERSHIPS .00 .00 300.00 300.00 .0 101-45210-437 TRAINING & DEVELOPMENT 10.22 10.22 200.00 189.78 5.1 101-45210-438 ADMINISTRATIVE CHARGE .00 .00 .00 .00 .0 101-45210-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-45210-441 LICENSES & TAXES 281.00 281.00 600.00 319.00 46.8 101-45210-489 OTHER MISCELLANEOUS CHARGES .00 .00 200.00 200.00 .0 TOTAL GOLF COURSE 58,185.75 58,185.75 220,400.00 162,214.25 26.4 BRUSH SITE 101-45220-104 TEMPORARY/SEASONAL EMPLOYEES .00 .00 10,800.00 10,800.00 .0 101-45220-122 FICA .00 .00 800.00 800.00 .0 101-45220-223 BLDG/GROUNDS MAINT. SUPPLIES .00 .00 300.00 300.00 .0 101-45220-312 BANK FEES .00 .00 .00 .00 .0 101-45220-313 IT SERVICES 75.00 75.00 300.00 225.00 25.0 101-45220-321 TELEPHONE .00 .00 .00 .00 .0 101-45220-361 GENERAL LIABILITY INS .00 .00 100.00 100.00 .0 101-45220-381 GAS & ELECTRIC 46.16 46.16 300.00 253.84 15.4 101-45220-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 .00 500.00 500.00 .0 101-45220-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 TOTAL BRUSH SITE 121.16 121.16 13,100.00 12,978.84 .9 DEPARTMENT 680 101-45680-312 BANK FEES .00 .00 .00 .00 .0 TOTAL DEPARTMENT 680 .00 .00 .00 .00 .0 TOTAL FUND EXPENDITURES 1,970,256.46 1,970,256.46 9,143,200.00 7,172,943.54 21.6 NET REVENUE OVER EXPENDITURES (1,970,256.46) ( 1,970,256.46) ( 9,143,200.00) ( 7,172,943.54) ( 21.6) Attachment 5 - Expenditure Detail City of Orono Vendor Payment Amounts January ‐ March 2020 Payee Amount Paid Description BOND TRUST SERVICES CORP 1,093,809.39 Bond Agent Fee And Debt Service Payments HEALTH PARTNERS 235,692.00 Health Insurance CITY OF LONG LAKE 204,926.52 2020 Fire Service And Utility Service MET COUNCIL ENVIRONMENTAL SVCS 154,848.84 Wastewater Charges BOLTON & MENK INC 154,350.50 Engineering Service VISU SEWER CLEAN & SEAL INC 110,767.53 2018 Sewer Improvements PEMBER COMPANIES 99,840.25 2019 Sewer Improvements GMH ASPHALT 86,178.13 Old Crystal Bay Rd And 2019 Street Road Improvement Gordon James Construction 86,141.00 Council Chambers & Conference Room Improvement Berkley Risk Admin Co LLC 84,607.00 2020 1St Half Worker's Comp Insurance LOGIS 53,413.25 Police Records, Backup, Network Support WASTE MANAGEMENT RECYCLE 47,495.25 Recycling Service XCEL ENERGY 44,275.42 Electrical Service Modern Power Solutions 36,742.50 Generator # 851 METRO WEST INSPECTIONS SVCS INC 31,561.50 Inspection Services Traut Companies 29,400.00 Well #3 Screen Install & Test Pumping 19‐024 MTI DISTRIBUTING INC 28,337.81 Aerator & Other Equipments SECURITY & SOUND CO 27,455.00 Council Chamber Equipment MANSFIELD OIL COMPANY 25,617.04 Fuel QUALITY FLOW SYSTEMS INC 23,896.00 Lift Station Repairs SUNRAM CONSTRUCTION INC 23,423.86 Bederwood Park Improvement Luther Infiniti of Bloomington 19,590.00 2011 Ford Escape CAMPBELL KNUTSON 18,693.32 Legal Services PROLAWNS 18,669.42 Golf Course Fertilizer/Pesticide FERGUSON WATERWORKS 18,237.67 Meters And Flange Kits STREICHERS POLICE EQUIP 18,019.29 Squad Set‐Ups CITY OF WAYZATA 17,110.00 Utility Services COMPASS MINERALS AMERICA 16,073.63 Road Salt LAKE MTKA CONSERVATION DIST 14,711.50 1St Qtr 2020 Levy Pmt CARDMEMBER SERVICE 14,334.77 Credit Card Purchases Diabsolut 12,463.00 2020 Licenses CENTERPOINT ENERGY MAIN 11,024.36 Gas Service CARGILL SALT 10,312.57 Softener Salt DELTA DENTAL 9,717.84 Employee Dental Insurance EVERLAST ENTERPRISES INC 9,700.00 Escrow Refund TALLEN AND BAERTSCHI 9,573.53 Prosecution Services Mid‐America Business Systems Inc 9,570.00 Scanpro Standard Fiche CORE & MAIN 9,204.78 Hydrant Parts MN DEPT OF LABOR & INDUSTRY 8,392.74 State Surcharge SUN LIFE FINANCIAL 8,376.80 Employee Insurance Abdo, Eick & Meyers LLP 8,000.00 2019 Audit HENNEPIN COUNTY INFOR TECH DPT 7,664.18 Police And Public Work Radios THE HARTFORD 7,208.84 Employee Insurance CIVIC SYSTEMS LLC 7,199.83 Software Support And Training BRAUN INTERTEC 7,014.25 2020 Street Improvements Bratt Tree Company 6,913.60 Golf Course 2020 Tree Maintenance SHAUGHNESSY LAWN CARE 6,832.00 Park Mowing ASPEN EQUIPMENT 6,819.96 Equipment Repair And Parts SOJOURNER 6,700.00 Advocacy Services 2020 DOCK & LIFT INC 6,675.00 Portable Salt/Salt Sand Storage Canopy VANGUARD CLEANING SYSTEMS 6,625.39 Janitorial Service NEWEGG INC 6,019.73 Computer/Network Supplies VERIZON WIRELESS 5,071.57 Internet Service MET COUNCIL ENVIRONMENTAL SERV 4,920.30 Sac Charges Attachment 6 - Vendor Listing NORLINGS 4,815.00 City Hall Landscape Maintenance MINUTEMAN PRESS 4,771.29 Newsletter And Postage Century Link 4,283.83 Internet And Phone Service OFFICE DEPOT 4,187.77 Office Supplies Minnesota Topsoil 3,927.00 Yard Waste Haulout Bob's Repair of Mayer Inc 3,629.44 Mower Parts And Equipment ELIJAH'S TREECARE 3,500.00 Lowry Woods Tree Removal METRO CITIES 3,332.00 2020 Membership ALLSTREAM 3,095.71 Phone Service DAU, EDWARD & MICHELLE 3,092.40 Refund Utility Overfpayment LeadsOnline 2,933.00 Investigation System Service A 1 ELECTRIC SERVICE OF WACONIA 2,792.45 Public Works Door Chime Office And Maintenance Bay MN DEPT OF HEALTH 2,613.00 Water Supply System Operator License Renewal TimeSaver Off Site Secretarial Inc 2,524.50 Meeting Minutes EDDIES AUTO AND MARINE 2,519.27 Oil Changes And Squad Repairs JASPER, THOMAS & JENNIFER 2,500.00 Escrow Refund Johnson, Benjamin & Nancy 2,500.00 Escrow Refund MINNESOTA EQUIPMENT 2,450.28 Equipment And Supplies FISCHER MINING LLC 2,415.50 Sawd And Ice Control Sand ECM PUBLISHERS INC 2,366.14 Notices And Job Ads Metro Sales Inc 2,121.77 Copier Service LANO EQUIPMENT 2,046.98 Unit #451 Repair And Bobcat Rental EARL F ANDERSON & ASSOC 2,042.79 Street Signs IN CONTROL INC 2,032.13 Scada Service And Well Repairs VACKER INC 1,998.00 Bederwood Park Sign Minnesota Pollution Control Agency 1,950.00 Training APPRIZE TECHNOLOGY SOLUTIONS 1,901.00 Administrative Fee APACHE GROUP 1,871.62 Paper Towels, Trash Bags, Bath Tissue US Bank Equipment Finance 1,849.96 Copier Service MN CHIEF OF POLICE ASSN 1,806.00 Training And Membership Renewal CONTINENTAL RESEARCH CORPORATION 1,781.00 Shop Supplies GENUINE PARTS COMPANY/NAPA 1,689.76 Squad And Public Works Supplies MACQUEEN EQUIPMENT 1,622.87 PW Truck Parts Perry's Truck Repair 1,622.30 Snow Plow And Chipper Box Repairs RANDYS ENVIRONMENTAL SERVICES 1,596.52 Garbage Service LUBE TECH ESI 1,587.36 Engine Oil ZARNOTH BRUSH WORKS 1,546.00 Replacement Brooms HENNEPIN COUNTY SHERIFF 1,468.40 Jail Charges PIRTEK 1,444.56 Hydraulic Hose And Repair SAFETY VEHICLE SOLUTIONS 1,401.00 Emergency/Warning Lights MN NATIVE LANDSCAPE 1,400.00 Buckthorn Control At Golf Course U.S. AutoForce 1,382.88 Squad Tires NCPERS GROUP LIFE INS 1,376.00 Employee Pension Program City of Orono Utilities 1,375.74 Utility Services FASTENAL 1,293.53 PW Supplies Aspen Mills 1,256.80 Police Uniforms BARNUM GATE SERVICES INC 1,255.00 Gate Repairs ROTARY CLUB OF ORONO 1,200.00 2020 Membership DPC INDUSTRIES 1,132.00 Chlorine & Chemicals ADVANCED FIRST AID INC 1,124.00 Aed Battery CITYVIEW PLUMBING & HEATING INC 1,079.56 Heater And Boiler Repairs OLSEN CHAIN AND CABLE INC 1,070.45 Chain Links COUNTRYSIDE CATERING 1,047.06 Police Annual Awards Banquet MISSION COMMUNICATIONS LLC 1,042.20 Mission Annual Service UNITED STATES POSTAL SERVICE 1,035.40 Utility Bill Postage And Po Box Rental MUNSON LAKES NUTRITION 1,020.22 PPE Replacement Apparel Kevin Cody Construction 970.00 Emergency Medical Products Inc 914.22 VARNER MOBILE SERVICES LLC 888.30 Attachment 6 - Vendor Listing CINTAS CORPORATION 853.87 ONLINE SOLUTIONS, LLC 800.00 STRANDBERG, JEFF 760.50 Wright‐Hennepin Coop Electric 748.12 WILLIAMS TOWING 715.00 Charlene Bystrom 700.00 Hoss Plumbing LLC 700.00 KROLL, MARK & LORI 700.00 SMITH, DOUG 700.00 SPRINGHILL GOLF CLUB 700.00 EVENSON, CHRIS 679.00 Joe Hahs 679.00 LEAGUE OF MN CITIES 640.00 KYLE KIRSCHNER 634.99 Hennepin County Property Tax 629.11 H & L MESABI 618.30 THOMSON WEST 614.88 CITY OF ST PAUL 597.00 NAVARRE HARDWARE 586.54 JOHNSON CONTROLS FIRE PROTECTION LP 584.50 O SULLIVANS HOLIDAY 545.22 BUREAU OF CRIM. APPREHENSION 510.00 FOX, NANCY 507.50 MUNICIPAL CODE CORPORATION 505.66 FSSolutions 500.00 WACONIA FORD SALES INC 494.10 MINNEAPOLIS OXYGEN COMPANY 474.05 ADVANCED IMAGING SOLUTIONS ‐ COPIERS 467.04 DITTER INC 457.20 GOPHER ACE 455.10 KENNETH N POTTS PA 450.00 MOUND TRUE VALUE 445.29 GOPHER STATE ONE CALL 436.10 STAR TRIBUNE 427.05 THE HOME DEPOT 424.67 JOHNSON, ANTHONY 407.37 Occupational Health Centers of MN 402.50 GRAFIX SHOPPE 400.00 Premium Waters Inc 390.49 MAILFINANCE 376.50 MINT ROOFING 365.46 NORTH MEMORIAL 350.00 CITY OF BLOOMINGTON 346.50 CITY OF MINNETONKA BEACH 344.40 REESE, SHAWN 335.74 CLINT SCHUMANN 333.91 HOTSYMINNESOTA.COM 328.84 Capital One Commercial 315.32 JAMI WITTKE 313.83 MN RURAL WATER ASSOCIATION 300.00 MN SHERIFFS ASSOCIATION 300.00 THREE RIVERS PARK DISTRICT 300.00 PV Business Solutions Inc 298.50 Lube Tech & Partners LLC 290.00 DOG WASTE DEPOT 289.65 BUSINESS ESSENTIALS 283.70 HENNEPIN COUNTY ENVIRONMENTAL HEALTH 281.00 MN DEPT OF REVENUE‐WIRE 281.00 HENNEPIN COUNTY CHIEFS OF POLICE ASSN 270.00 Attachment 6 - Vendor Listing BIFFS INC 266.00 PERMITWORKS LLC 260.00 SHERWIN WILLIAMS 255.72 Assn of Training Officers of MN 250.00 TACTICAL SOLUTIONS 242.00 GEPHART ELECTRIC CO INC 237.50 RITEWAY BUSINESS FORMS 233.00 PLUNKETT S 232.54 LINDGREN, SANDRA 230.38 GWASH, KEVIN T 230.00 MN DEPT OF PUBLIC SAFETY 225.00 NOVA COMMUNICATIONS 225.00 PETERSON, DAVE 224.50 RANDY OBRIEN 219.00 A La Carte Creative Group 215.00 AWWA 214.00 KOEPF, TYLER 206.43 ROBERTSON, JENNIFER L.L 203.93 RU2 Systems Inc 202.50 OPTUM 200.75 Chris and Jamie Pelletier 200.00 MINNETONKA SPORTSMEN INC 200.00 BELLOWS, MAUREEN S 195.30 DIRCKS, ROBERT J 195.00 DIRCKS, ROBERTA 195.00 BRIAN CLARK 193.49 JANETTE WEAVER 192.50 NELSON, KIRK D 192.50 SIRCHIE FINGER PRINT LABS 192.31 LANDGRAVER, KEVIN 172.50 MARGARET UNG 172.07 LUMENDAL, DEBORAH 162.50 ROBERTS, JOHN 162.50 MORRIES BODYWORKS 162.00 DANIELSON, NANCY 160.00 TIM SONNEK 151.27 HARREN, LEE 150.00 Marie Jorland 145.81 Champion Window Co 143.61 O SULLIVANS HOLIDAY 137.50 ANNA CARLSON 135.78 CECE S SIGNS 128.00 WESTONKA COMMUNITY & COMMERCE 125.00 APPLIED CONCEPTS INC 122.00 OBRIGEWITSCH, JANET 120.00 PALMER, JULIA M 120.00 KEEGAN, SANDRA 115.00 BOYER TRUCKS INC 114.70 BENNETT, MARY ELLEN 110.00 FUHRMAN, COLLEEN T 110.00 TRUCANO, JUDITH K 110.00 ROGER PEITSO 105.80 MARKUSEN, LOCKIE B 105.00 PLEAA 105.00 BLUM, DEBORAH 102.50 MERIDETH, MARYANN B 102.50 ANNE HENTGES 101.52 JOSH RAZE 100.74 BRANTINGHAM, NANCY 100.00 Attachment 6 - Vendor Listing HOUSTON, DEBORAH A.S 100.00 LARSEN, FAITH 100.00 MN LAW ENFORCEMENT EXPLORER ASSOC 100.00 WHITE, SHERRY DAVIS 100.00 SAIKI, PENNY 97.50 Riverside Design 95.96 G&H Distributing & Supply Inc 95.30 CARLSON, JUDY A 95.00 EXPRESS EMPLOYMENT PROFESSIONALS INC 93.00 Wise Unlimited 92.84 DOHERTY, MARY LOU 90.00 FERRIL, ELEANOR L 90.00 FREEMAN, LEONARD W 90.00 FREEMAN, LINDSAY H 90.00 GRUNDEEN, JOY 90.00 RUEGEMER, JULIE 90.00 SPILSETH, DAVID 90.00 BRANDON MAURER 89.70 BERGER, SANDRA H 82.50 ROGOSHESKE, JUDY 82.50 NORD, RANDALL R 82.00 NOLA DICKHAUSEN 81.21 AASEN, DENISE L 80.00 Crow River Farm Equipment & Mfg Co 76.72 Active911 Inc 70.00 SECOND NATURE GRAPHICS 69.00 CHRIS FISCHER 67.94 DVS RENEWAL 62.00 STOP STICK LTD 62.00 MIKE WOCKEN 58.00 CLAIMFOX, INC 53.50 MCPA 50.00 JESSICA WERDER 49.33 TROPHIES BY LINDA 45.00 Ryan Spencer 43.14 WILKINS, CATHLEEN L 40.00 WELLS FARGO BANK 39.00 UNITED FARMERS COOPERATIVE 38.98 WAYZATA BAY CAR WASH 38.37 City of Wayzata\DMV 37.00 GROUP HEALTH INC 36.00 JAY DEMBOUSKI 30.83 BATTERIES PLUS 25.19 STA SAFE LOCKSMITH 25.00 PLATT‐NELSON, JUDY 22.50 JAY MCCOY 15.95 CORREY FARNIOK 14.47 KYLE RUSSETH 12.35 Advance Auto Parts 12.31 MINNESOTA UI FUND 11.21 DARLING, LAUREEN 10.00 ERICKSON, BOB 10.00 ERICKSON, LISA S 10.00 GARLOCK, RUTH 10.00 SANDIE LARSON 10.00 GRAINGER INC 9.46 SCOTT OBERAIGNER 5.00 Total Paid 3,193,805.53 Attachment 6 - Vendor Listing AGENDA ITEM Prepared By: mcc Reviewed By: J. Barnhart Approved By: DJR 1. Purpose. This application is regarding an application for a variance in order to construct a 2- level porch addition on to the existing home encroaching 10’ 2” into the average lakeshore setback. 2. MN§15.99 Application Deadline. The application was received and was considered to be complete on April 22, 2020. Therefore the 60-Day review period expires on June 21st. 3. Background/ Summary. The new owners of the property want to make some improvements to the home including an addition on the lakeside which will extend partially into the average lakeshore setback. The current home is situated approximately 6 inches into the average lakeshore setback (on the curved wall). The addition would extend 10 feet, 2 inches further toward the lake, expanding the encroachment. 4. Planning Commission Vote and Comment. On May 18th, the Planning Commission held a public hearing. Following the public hearing the Planning Commission voted 7 to 0 on a motion to deny the requested average lakeshore setback variance to expand the nonconforming setback. 5. Public Comment. Comments from the neighbors were received and are attached as Exhibit C. 6. Staff Recommendation. The house can be expanded within the conforming building envelope. Lacking a valid practical difficulty to support the new encroachment, planning staff recommends denial of the requested variance. COUNCIL ACTION REQUESTED Council should discuss the application, and vote to direct staff regarding drafting a resolution reflecting Council’s decision. Item No.: 14 Date: June 8, 2020 Item Description: LA20-000028 – Baycliff Homes o/b/o David and Wendy Jacobsen- Gretsch, 2440 Old Beach Road - Variance Presenter: Melanie Curtis Planner Agenda Section: Planning Department Report AGENDA ITEM Prepared By: mcc Reviewed By: J. Barnhart Approved By: DJR Exhibits A. Proposed Plans B. Draft PC Minutes C. Public Comment D. PC Staff Report References PC Exhibits 05/18/2020 A. Application & Narrative B. Practical Difficulties Documentation Form C. Proposed Survey & Staff Annotated Site Plan D. Submitted Hardcover Calculations E. Proposed Plans and Elevations F. Aerial Photos G. Public Comment H. Property Owners List I. Plat Map MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ 3. LA20-000028 BAY CLIFF HOMES, 2440 OLD BEACH ROAD, VARIANCE, 7:04 P.M. - 7:29 P.M. Bill Worms, o/b/o Bay Cliff Homes, Applicant, and David Jacobsen-Gretsch, Property Owner, were present. Staff presented a summary of packet information. There were no questions for Staff. Mr. Bill Worms, 18281 Minnetonka Blvd Ste E, Wayzata MN, said if the Planning Commission has read all of the material, he does not want to go into all of the nuances other than the basic idea with the views and property to the north. The property to the north is being moved back so they could do a pool, which ultimately is the hardship, because now it has brought the existing home into nonconformity. A bold line was pointed out on the displayed site plan, and he stated that was from the existing property to the south and the line that would have occurred if the property to the north built up to their setback line, which they chose not to do because of the pool and the pool's encroachment to the sewer. Mr. David Jacobsen-Gretsch, 2440 Old Beach Road, said the reason they are asking for the variance is they found this was in somewhat disrepair. Also, their family consists of seven people and they want to add a screen porch which doesn't seem to be an unreasonable use. The biggest issue he has is the fact that if somebody moves their property backwards, it doesn't seem to be aligned with the regulation or law in place. Rather, it was designed for lots where, if you move forward, you will be in somebody's view. He indicated they have a letter of support from each of their neighbors to do this, and if the neighbor moved their lot back 100 feet, his entire house would be nonconforming. He feels this is reasonable, there is no harm, he is improving the value and property in the neighborhood, and they have support. He has heard the Commission say before that it can be built elsewhere, but he really can't. There's an egress issue with where the rest of the house is with bedrooms. He said it is the family living area, and from a health perspective a screen porch is something he wanted to do in that location. Ressler thanked them and asked them to be available for any questions, which was agreed to. Chair Ressler opened the public hearing at 7:12 p.m. There were no public comments relating to this application. Chair Ressler closed the public hearing at 7:13 p.m. Barnhart asked the applicants to lower their hands and, if new information was to be presented, they could re-raise their hands so the Planning Commission knows they have not called on them yet, which they complied with. Bollis asked Staff why the City is measuring the average lakeshore setback with regard to how it pertains to the house to the north at the porch and not at the edge of the pool. Curtis stated the pool is not a massing improvement, it is not part of the principal building. The principal building is what determines the average lakeshore setback. She noted that even if it is on a patio, the patio MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ is not part of the principal building, it is not part of the building footprint, so it does not count towards the measurement of the average setback. Ressler, referencing the next property over, asked if the City knew where the structure is located for that property on an aerial view. Curtis said the City does. Referencing the survey, she indicated the house to the south. Ressler noted it was the house that the applicant was saying there was a structure previously where the pool currently is and they are trying to make the position that if that was not done, they would not be encumbering on the average lakeshore setback. Knowing the Commission has seen that in other places, he was curious where the structure is located at the property farther over from that neighbor. Curtis said she does not have an aerial photo that shows it, but said the applicant's survey shows the line from the previous house and pointed that area out on the drawing. She also pointed out the home to the north of the new home next to them. Ressler, referencing the drawing, asked, if the neighbor's house where the pool is would be gone, whether the average lakeshore setback would carry over to that and it would carry a straight line. Curtis stated Ressler was incorrect and that it would be determined by the home to the south and pointed it out on the document. She added if there was a vacant lot on either side, they use the direct measurement of the house on the built-up side. Ressler referenced where Staff's pointer was and asked, if the line was drawn to the left and the property on the left where the pool is did not exist, where that average lakeshore setback would generally be. Curtis stated it would be 116 feet, so it would not help the applicant's difficulty because they are proposing to be situated 107 feet from the lake, where they are currently 118.6 feet. If the lot was vacant, it would not help them. Ressler clarified whether the discussion was about lake yard setback or average lakeshore setback. Curtis indicated it was the average lakeshore setback. She said if there is a vacant lot on your left, the setback is determined by the actual distance from the lake of the house on your right. She noted the same rule would apply if there was a street on the left. McCutcheon noted the Planning Commission gets one of these requests every meeting and he realizes it is frustrating for homeowners because it is not straightforward, and it is frustrating when you look at a pool or building structure. He noted with the previous applicant they were fighting over six feet to one foot, and now it's 10 feet. The Planning Commission has to draw the line somewhere and there are rules and a lot of precedence set. Even though it may be frustrating and people wonder why they do not just allow this, the Planning Commission cannot do that. He would be in favor of denying the application. Libby noted he likes to contribute an alternative if he can. He said architecturally it is a lovely home and thanked the applicant for a very nice and articulate explanation about their life-style, needs, and why they want to do a screen porch. He is thinking about a practical solution for them so they can satisfy their need MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ and desire for a screen porch and suggested that the applicant go back to their architect and take a look at positioning a screen porch off the existing library to the right of the library where it looks as if there's some hard surface there. He does not think there would be as much of a battle. They are going to build something new, anyway; there's cost in design, engineering, and construction. It would solve the average lakeshore setback issue if they were to design and build something to the right of the library. He has not been out to the house, but he can tell from the aerials that it looks feasible. Erickson said any government agency should try to be as even-handed in their application of the law as possible and avoid any kind of precedent that might be considered arbitrary which could result from an uneven application. He noted there was an application in the Walters Port area where there was an existing building with a foundation and part of a basement that were stuck into the average lakeshore setback, just about the same amount as in this case. The Planning Commission voted at that time not to permit it, and that was an existing structure. This is a proposal which has not yet been built, and Staff has advised the Commissioners the house could be made bigger if they had located the addition in a different part of the property. That tells him that the reason for it being proposed where it is, is for the applicant’s convenience because there are viable alternatives. If it is a convenience to the applicant, they should not try to make a practical difficulty out of it, because it is not there in his view. Kirchner noted he does not have any further feedback beyond what has been provided. In reviewing the practical difficulties report from City Staff, he does not believe that a practical difficulty can be established in this case. As Erickson pointed out, this may be more so a matter of convenience. Gettman said he does not see the overcoming practical difficulty in the request and noted the previous Commissioners have already stated his position. Ressler noted that Erickson did a nice job of summarizing. He stated there are alternatives available, they have denied applicants of similar characteristics in the past, and the code that the Commission has to follow does not allow any sort of grandfathering in of previous structure once structure is replaced. Unless there is a motion that carries and changes the by-laws to allow grandfathering for a previous structure to redraw potential average setbacks, the Commissioners have to go by the rules and guidelines and grant variances to practical difficulties. He said he tends to agree with the rest of the Commissioners. Kirchner commented that there has been a lot of discussion about the property that's under construction that was pushed back in regard to accommodating a swimming pool. He said he zoomed out a little bit on the survey and sees the approximate existing dwelling one more to the left of it, and he is trying to figure out if the house was moved back to accommodate that average lakeshore setback, although he could not determine where that line would be. Curtis noted the applicant provided that line on the survey. She indicated the line and noted that it cuts through the applicant's proposed addition slightly. McCutcheon moved, Gettman seconded, to deny Application No. LA20-000028 Bay Cliff Homes, 2440 Old Beach Road, variance. Roll Call Vote: Ayes 7 (Gettman, Kirchner, Bollis, McCutcheon, Erickson, Libby, Ressler), Nays 0. Date Application Received: 04/22/2020 Date Application Considered as Complete: 04/22/2020 60-Day Review Period Expires: 06/21/2020 To: Chair Ressler and Planning Commission Members Dustin Rief, City Administrator From: Melanie Curtis, Planner mcc Date: 18 May 2020 Subject: #LA20-000028, Baycliff Homes o/b/o David and Wendy Jacobsen-Gretsch, 2440 Old Beach Road Variance Public Hearing Background The applicant represents the new owners of the property. They want to make some improvements to the home including an addition on the lakeside which will extend partially into the average lakeshore setback. The current home is situated approximately 6 inches into the average lakeshore setback (on the curved wall). The addition would extend 10 feet, 2 inches further toward the lake, expanding the encroachment. Survey Excerpt- annotated by staff Plan - annotated by staff Application Summary: The applicant is requesting a variance in order to construct a 2-level porch addition on to the existing home encroaching 10’ 2” into the average lakeshore setback. Staff Recommendation: Planning Department Staff recommends denial of the variance. FILE #LA20-000028 18 May 2020 Page 2 of 5 Practical Difficulties Analysis Applicant Submittal Information: The applicant has identified the shape of the shoreline and adjoining lots, and the location of the neighboring homes as practical difficulties supporting the requested variance. Additionally, they have provided supporting documentation regarding Practical Difficulties attached as Exhibit B, and should be asked for additional testimony regarding the application. Planning Staff Practical Difficulty Analysis: Staff does not find a practical difficulty to justify granting the requested variance. LOT ANALYSIS WORKSHEET Section 78-330 & 78-1279 - Setbacks: LR-1B Required Existing Proposed Lake 75’ 118.6’ ±107’ Rear / Street 30’ 43.8’ No change North Side 10’ ±24’ ±23’ South Side 10’ 74.8’ No change Average Lakeshore The existing home encroaches approximately 6 inches into to the ALS; the addition will expand the encroachment approximately 10 feet lakeward of the setback. Section 78- 330 - Lot Area/Width: LR-1B Lot Area Lot Width Required 43,560 s.f. (1.0 acres) 140’ Actual 61,387 s.f. (1.4 acre) 195’ @ 75’ / 177’ @ OHWL Section 78-1403- Structural Building Coverage: Total Lot Area Total Structural Coverage 61, 387 s.f. (1.4 acre) Allowed: 12,277 s.f. (20%) Existing: 4,937 s.f. (8%) Proposed: 5,693 s.f. (9.2%) Section 78-1700 - Hardcover Calculations: After further review, the submitted hardcover calculations do not accurately reflect the hardcover on the property. Refer to the aerial photos attached as Exhibit F. It does not appear that the omitted calculations will put the property over 25% however accurate information must be provided if this project moves forward to a building permit. Stormwater Overlay District Tier Total Area in Zone Allowed Hardcover Existing Hardcover Proposed Hardcover Tier 1 61,387 s.f. 15,346 s.f. (25 %) 10,335 s.f. * (16.8%) ±180 s.f. w/in 75’ 10,820 s.f. * (17.6%) ±180 s.f. w/in 75’ *Note: The flagstones, fire pit, and other hardcover has not been included in the hardcover calculations. FILE #LA20-000028 18 May 2020 Page 3 of 5 Applicable Regulations: Average Lakeshore Setback Variance (Section 78-1279) Approximately 6 inches of the existing home encroaches into the average lakeshore setback. It may have been conforming prior to the new house to the north being built. The applicant is proposing to construct an addition onto this encroaching portion of the house which will extend 10 feet 2 inches into the average lakeshore setback. It is possible for a smaller addition to be constructed in this location which would add square footage and still meet the average lakeshore setback. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.357 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The intent of the zoning ordinance is to protect the average lakeshore setback area from view impacts. The applicant proposes an addition to the existing 4,800 square foot home as a matter of convenience without consideration of the rules and development guidelines outlined in the Zoning Code; the addition can be constructed in a conforming location on the property. The proposed variance is not in harmony with the purpose of the Ordinance. This criterion is not met. 2. The variance is consistent with the comprehensive plan. The applicant’s proposed addition results in a variance of convenience which is inconsistent with the Comprehensive Plan. This criterion is not met. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The applicant’s proposed plan expands the nonconformity and is unreasonable; solutions for additional square footage exist which would be more in line with the rules and development guidelines outlined in the Zoning Code. This criterion is not met. b. There are circumstances unique to the property not created by the landowner; The applicant has the opportunity to reconfigure the addition to conform to the setback. This criterion is not met; and FILE #LA20-000028 18 May 2020 Page 4 of 5 c. The variance will not alter the essential character of the locality. The applicant’s attempt to expand the footprint in a nonconforming location is an intensification of use and while is possible it may not alter views of the lake from adjacent properties it will increase the mass on the property near the lake. This criterion is not met. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as a home is an allowed use in the LR-1B District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The applicant has not identified special conditions which support the granting of the requested variance. This criterion is not met. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The applicant has not identified special conditions which support the granting of the requested variances. This criterion is not met. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The purpose for granting the requested variance would be solely for the convenience to the owners. The substantial right of the property is to be permitted to rebuild the portion of the building which encroaches into the setback (6-inches) without the variance; and build within the allowed buildable area. This criterion is not met. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. The applicant did not prove that the health safety, and comfort can be maintained with the variance. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. Practical difficulties have not been identified which meet any of the practical difficulty criteria; it appears the purpose for granting the requested variance would be solely for the convenience to the owners. This criterion is not met. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. FILE #LA20-000028 18 May 2020 Page 5 of 5 Public Comments Comments from the neighbors have been received, attached as Exhibit G. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance, if granted, will not alter the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning Staff recommends denial of the requested variance. The subject portion of the house can be rebuilt, and enlarged within the setback. List of Exhibits Exhibit A. Application & Narrative Exhibit B. Practical Difficulties Documentation Form Exhibit C. Proposed Survey & Staff Annotated Site Plan Exhibit D. Submitted Hardcover Calculations Exhibit E. Proposed Plans and Elevations Exhibit F. Aerial Photos Exhibit G. Public Comment Exhibit H. Property Owners List Exhibit I. Plat Map AGENDA ITEM Prepared By: LLO Reviewed By: J. Barnhart Approved By DJR 1. Purpose. Consider variances to permit retaining walls, hardcover, and a relocated an accessory building, all within the 75’ lakeyard and average lakeshore setback (ALS). 2. Background. The applicant has submitted an application to add retaining walls and relocate a shed within the 75’ setback and ALS at 2927 Casco Point Road. The property received an Average Lakeshore Setback variance on December 9, 2019 (LA19-000095, Resolution 7062) for construction of a new home. The property has a slope along the shoreline with tiered retaining walls. There are currently wood deck style stairs leading down the slope creating access to the Lake. The existing shed is roughly placed 10 feet from the OWHL and in the middle of the lot. There are two patio areas, one at the top of the existing stairs which will remain and a larger paver patio at the bottom of the stairs abutting the rip-rap which will be removed. Retaining Walls: The applicant is proposing to replace the existing retaining walls in kind to maintain the same height and footprint. The new stairs are stone and cut into the earth. The applicant describes the need for “shims” to support these stairs. Additional granite stone indicated on the site plan placed under the stone stairs are considered retaining walls. The need for these stairs is to help support the shoreline and allow a less visibly intrusive stair to be installed to access Lake Minnetonka. The applicant notes these retaining walls will be needed to install the stairs properly and the details will be designed in the field. Shed: The applicant is also requesting to relocate an existing shed which sits roughly 10 feet from the OHWL. The current shed is considered legal nonconforming and would be allowed to be rebuilt in-kind as it sits today. The applicant has submitted plans that show the relocated shed will maintain the same volume and footprint, though will have a gabled roof where the existing shed has a domed roof. The shed is proposed to be moved to the northwest corner of the property on top of existing paver patio. The proposed shed would be roughly 9’ from the OHWL where 75’ is required. This is considered new massing within the lakeyard. This would require variances for the lakeyard, side yard, hardcover, and average lakeshore setbacks. The city code does allow for a 20 sqft, 48 inch high lock box in the Shoreland. The applicant revised the site plan since the planning commission meeting suggesting a new location of the shed to meet the side yard setback eliminating that variance. The most up to date site plan is included as Exhibit A. 3. 15.99 Deadline. The application was complete in March 31, 2020. Following the 60-day rule the application would expire July 12, 2020. 4. Planning Commission Vote and Comment The planning commission reviewed the application and held a public hearing on May 18, 2020. Commissioners agreed with staff’s findings and recommended approval of the needed retaining walls for the stairs (7-0). They recommended to deny the variances to relocate the shed within the 75’ lakeyard (6-1 Ressler). Item No.: 15 Date: June 8, 2020 Item Description: LA19-000031 – Dale Gustafson, 2927 Casco Point Road, Variances Presenter: Laura Oakden Planner Agenda Section: Planning Commission Report 5. Public Comment the applicant submitted letters of support from the abutting neighbors. Two public comments were submitted to the City and are attached as Exhibit F. Staff Recommendation. Staff recommends approval for the lakeyard variances to allow the reconstruction and new retaining wall improvement to all for lake access stairs. Staff recommends denial for the lakeyard, hardcover and average lakeshore setback variances to allow the relocation of the accessory building. COUNCIL ACTION REQUESTED Council should make a determination on the application and direct staff to draft the appropriate resolution. Exhibits A. As-built Survey B. Proposed Site Plan/ Shed Plans C. Narrative D. Draft PC Minutes E. PC Staff Report F. Public comments References PC Exhibits A. Application B. Practical Difficulties Documentation Form C. Existing & Proposed Survey/Site Plan/ Hardcover D. Shed Plans E. Narrative/ Scope F. Neighbor Acknowledgement Form and Letter G. Property Owners List and Map file ° ill's � ¢�a Ls=�3 Rigid@ gig. O 01, ; 5 His � .. w l�lr�l��q��l��l����l }doe 5 F Sia � y 'gb�Ng kk 9�S���kif RV U s 2 =g 3 B p s t t•V i� a@`/®Heo®000*0...... 0.4 s®eap®m, %. ®ay ; '� 5 EEA Sa Lz 6 2 GE POqO U °3 F8F j28�{3 9 �' E {{ 1 jA}¢; ♦\:�iL `' a3S 3d°o3�S 33z j �` JIM � � � � I ae=p` � g z f ¢ i':';•;; po.xxxxa�o®a,eeeeeooea.�®aaHaH®®m $ 3 e 3 a € o F g % .: .t aaaa €�I 0 ° Z0 �\ �/ ♦ 4 O Z WN ZF a \ __ _ ; yk� .�. / 0, e�`✓ /tea r s, /kr../�firr��i� _ �\\ / 8��� \ • `/ °gyp '`' / •,{/ // / :. ////i�� � �f, � e xs�� •.?, � rij rri�''`i �rl may/ �0 vo 5aS 30000■ 6.30° FN D I P 9 2 3 5 95 4 . 1 FN D I P " 1 . 5 95 7 . 0 FN D I P 1 2 7 5 5 95 7 . 9 FN D I P 1 2 7 5 5 95 7 . 2 FN D I P 9 2 3 5 96 0 . 8 FND I P 3 / 4 " 961 . 3 9 5 3 .8955.6 9 5 7 .8957 .5 954.1955.7 956.0954.4 954.8956 .5 955.3 957 .0 955.1 955.4956.9 957 .495 8 .0 95 8 .2 957 .5955.6 95 8 .2 9 5 1 . 9 9 5 1 . 8 Clear rock behind wall 9 5 1 . 5 951 . 2 9 5 1 . 1 9 5 1 . 0 9 5 1 . 4 9 5 1 . 1 9 5 2 . 2 9 5 2 . 2 9 5 2 . 8 9 5 2 . 0 9 5 1 . 9 9 5 1 . 5 951 . 2 9 5 1 . 1 9 5 1 . 0 9 5 1 . 4 9 5 1 . 1 9 5 2 . 2 9 5 2 . 2 9 5 2 . 8 9 5 2 . 0 9 5 1 . 9 9 5 6 .6 9 5 7 .7 9 5 8 .1954.895 5 .1 9 5 5 .3 9 5 4 .8 9 5 4 .9 9 5 5 .4 9 5 5 .3 9 5 4 .9954.8956.5 9 5 7 .8 9 5 7 .7 9 5 7 .8 9 5 9 .1 9 6 1 .6 954 . 7 954 . 4 954 . 4 954 . 8 954 . 9954 . 9 956 . 6 956 . 0 955 . 0 954 . 5 953 . 0 953 . 1 953 . 8 953 . 9 957 . 9 958 . 5 952 . 2 952 . 0 951 . 8 952 . 7 94 2 . 1942 . 7 941 . 7942 . 6 941 . 9943 . 1 L O T 1 0 6 L O T 1 0 7 L O T 1 0 5 S P R I N G P A R K x q c ; B I T U M I N O U S x q c ;S T A I R S 7.5 75 ft Line 2'2'2' Future Shed Existing Shed LakeMinnetonka GreenDale Design 1845 Wisconsin Ave. No. Golden Valley, MN 55427 Tel. (763)544-4215 Mr.&Mrs. Don Adams 2927 Casco Point Road Orono, MN 55391 0 4 8 SET I P P O L 9 3 3 . 5 9 3 4 . 0 9 3 5 . 0 9 3 5 . 5 9 3 6 . 0 951 Maple 3'6'3'6'3'6'3'6' STMP Light Ex Shrub 3 ft wall/ 936' 6" 2' 0" 93 6 . 5 93 7 . 5 This leg is there but was not on survey 7 3.5ft 7 risers 3.5ft 7 risors 3.5ft Elv 933 FT Elv 940 8 risers3.5ft Stump Maple End of 0-75 Foot Shoreline Zone 935 936 Existing walls removed and new replaced as is. See aditional plan. Remove Existing Steps fill erosion under steps replant see Planting plan. Proposed Steps Granite slabs for steps Pavers for landings Granite pieces under Slabs and steps to Shim them level. Remove 36' 0.6' Small section that was not on the first or second survey. The wall starts at 36" and ends at 6" 944. 5 940.0 93 3 . 5 93 8 0 945 947.5 946.0 48 49 47 945.0 948.5. 46 45 40 44 944 . 0 43 943 . 0 939.0 543. 5 42 41 943. 5 942 . 5 942 . 0 941.5 941 . 0 941 . 5 941.0 940.5 938.5 9 3 3 . 0 938.5 939.5 945.5 949.0 946.5 947.0 948.0 949.5 950.0 9 3 7 . 0 95 0 . 5 . Side-view block is 6" thick Granite step slabs are covered by grade and by plants Outer side turns in. Steps can have lower grades on the outside. This requires shiming with partial granite block. All shims are under stair blocks so they do not show from above. More slope Steep Slope Normal Slope Top Vies Shim blocks are under step slabs and do not show from top. Stair and slope detail 933 936'6" 936'6" 938'6" Remove pavers and plant Low grow grass 28' 950.0 945.0 940.0 935.0 930.0 929.6 Lakeside Steps Scale 1" = 8' May 28, 2020 Date: Tier 1 Tier 2 Tier 3 Tier 4 Tier 5 S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. S.F. % (Proposed Hardcover next page) This is an information packet regarding Hardcover. Every effort has been made to insure the accuracy of the information contrained herein; however, if any information is not consistent with City Code, the Code provisions will prevail. (3) Net Proposed Hardcover [Subtract line (2) from line (1)]6,231.00 (4) Total Lot Area 24,981 Proposed Hardcover Percentage [(3)+(4)]24.94% (2) Total Excludable Hardcover 328 Excludable Hardcover (See City Code Sec 78-1684): L Rip Rap inside 75' OHW Setback 328 Z (1) Total Proposed Hardcover 6,559 X Y V W T U R Proposed Driveway 2454 S Sidewalk 32 P BBQ Patio 38 Q Upper Patio 84 N Proposed House 3204 O Stoop 77 L Rip Rap inside 75' OHW Setback 328 M Pavers Removed 0 J Stairs inside 75' OHW Setback 98 K Pavers inside 75' OHW Setback 212 H Pavers Removed 0 I Pavers inside 75' OHW Setback 32 F Concrete Removed 0 G Concrete Removed 0 D Concrete Removed 0 E Pavers Removed 0 B Garage Removed 0 C Bituminous Removed 0 (Example) (Garage) (24' x 30') (720 S.F.) A House Removed 0 In the following table, identify all items of Proposed hardcover on the property, keyed by letter to Certificate of Survey (survey must accompany this form). Use as many lines as necessary to accurately depict Proposed hardcover status of the property. For Tier 1 properties, Identify any features by letter which are split at the 75' setback line and calculate hardcover square footage separately for each portion. Key to Survey Hardcover Item (Describe) Length x Width Total (Square Feet) SB Job Number: 31380-025 Prepared by: EMW Stormwater Quality Overlay District Tier: (Circle One) Step 1: Proposed HARDCOVER City of Orono Hardcover Calculation Worksheet Property Address: 2927 Casco Point Road Prepared By: Sathre-Bergquist 11/19/2019 To the City of Orono This letter describes the project narrative on the scope of our new shed . Our intention is to remove the current shed and rebuild a new shed more in line with the design of our new house. We will keep the same width, length and height of our current shed. We will keep the same hardcover as the current shed and will not be adding additional hardcover for our new shed. Thanks for your consideration, Don To the City of Orono This letter describes the scope of our shed. We intend to remove the current shed and build a new shed using the same width, height and length of the current shed. We have attached before and after drawings of our shed. I have also attached pictures of our current shed. Thanks, Don MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ 6. LA19-000031 DALE GUSTAFSON, 2927 CASCO POINT ROAD, VARIANCES, 9:02 P.M. - 9:34 P.M. Dale Gustafson, Applicant, and Don Adams, Property Owner, were present. Staff presented a summary of packet information. Ressler asked, in lieu of the applicant not asking for a side yard setback for relocating the building that is in the lake yard setback currently, does Staff still recommend denial even though they have the ability to rebuild where it stands currently in-kind. Oakden stated they are currently allowed to rebuild in-kind as it sits today. Moving the building in any way would be a new encroachment, as it creates new massing and volume where currently no building is permitted within the lake yard and average lakeshore. Even though the applicant is willing to move it over to meet the side yard setback, they will need variances for the lake yard and average lakeshore, and Staff would not support moving the structure. Ressler clarified that the reason Staff recommends denial even though they can rebuild as it currently sits is because anytime there is a relocation, it is no longer in-kind even though it is alike. Oakden said Ressler was correct, that it is no longer in-kind when you move the location of it. Mr. Don Adams, 2927 Casco Point Road, said their goal is to provide stairs down to the lake in a safe manner. The north side of the lot has a very severe pitch, and by putting it to the south side, they are trying their best to put it in an area that has the least amount of pitch. Their other concern is the steepness of the shoreline and making sure the shoreline does not collapse. There is very little root system: one bush and one major tree are holding up the shoreline. Their goal is to use the stairs as support for the shoreline to make sure there is not a slide. They have one of the steepest shorelines on the point. He understands a house in the area had a major collapse of their shoreline a couple years ago, so he is concerned. He is hopeful, through the stairline and bushes they are planting, that will be avoided. He noted where the stairline comes down it goes into the shed, which is the reason he has proposed moving the shed. Another goal is to remove and eliminate hardcover; the whole shoreline is hardcover in addition to the steppers in the shed area. Their goal is to also build non-visible stairs; with the bushes that will be planted, no one will see the stairs. Libby asked Mr. Adams to describe the condition of the existing shed near the water. Mr. Adams stated the inside is not very nice. He thought it was used for a pump for the sprinkler system. The wood inside has water damage to it. He does not know if the former owner rebuilt the outside and kept the structure inside, but it is not a very appealing area to store anything because of the wood quality. His hope is to build something more conforming to the style of their house. He noted the picture shows it currently has a dome roof and looks more like a planetarium than a shed. They would like to upgrade that in addition to the beauty of their shoreline. Libby asked Mr. Adams whether building something like-kind but in better condition and conforming with the architectural design of the house is not satisfactory to him. MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Mr. Adams said he was not sure he understood Libby’s question. Libby asked Mr. Adams if his needs would not be satisfied if he was able to rebuild at the exact position but something that would be more architecturally conducive to the style of his house and in a fit-and- finish condition that would work well for storage, etc. Mr. Adams said it would be adequate but the position of the shed is right at the base of his stairs. His hope is, since there is already existing hardcover on the north side of the land, that he can move it and have a better flow and not be in the way of the stairs. Libby noted, as guided by Staff recommendations, the Planning Commission is dealing with two different things. Erickson stated he understands there is no building generally permitted in the lakeshore setback. He has a vague recollection of some kind of a provision for a storage box next to a dock or something similar if it is closely related to a dock. Oakden said the City still allows something like that; it is very minimal and has a small footprint. There is a height restriction as well. It is meant to be low-level so as to not block sight lines. It is a chest-box size for life jackets and water-oriented youth type of things. Erickson asked whether that would be within the City’s ordinance if the applicant proposed something along those lines. Oakden agreed that if the applicant was proposing something like that, it would be a permit. Currently it is a whole building. They permit a storage chest, not a building. Chair Ressler opened the public hearing at 9:21 p.m. There were no public comments relating to this application. Chair Ressler closed the public hearing at 9:21 p.m. Kirchner said he struggles with relocating the shed. His understanding is the current shed is grandfathered in, and the City has a strong history of remaining true to leaving grandfathered structures and allowing them to be built like-kind in their location. He does not see an issue with relocating the stairs. He appreciates that there has been a lot of thought about how natural landscaping can be used to reinforce the soil conditions and slope and grade of the property while keeping it natural in appearance. He would vote to deny relocating the shed because he does not believe it is in accordance with the history of what has been approved/allowed in the past and within the City’s ordinances. Gettman stated Kirchner explained it very well and he had no further comments. Erickson said Staff has done a good job of reporting the facts. He supports the variance for the retaining wall with conditions as mentioned in the Staff report. MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ McCutcheon commented the Planning Commission always denies these things, but at Camp Teko there was an incident where they wanted to update a storage shed and the Commission thought they would let it go because kids were trying to lift up gear from the lake and it would make it easier for them, and the City Council denied it. He said it is impossible to get any structure moved within the lake setback. Knowing the history, it is what it is. The existing staircase is closer to the north and the applicant said that was steep, but he may have to re-evaluate the plan if he wants to keep the shed. His opinion is in line with the rest of the Commissioners. Bollis stated he is in line with Staff and had no additional comments. Ressler said he recalled the application McCutcheon referenced. He stated if someone feels a certain way, their feedback could be given and to not be discouraged. He said this is one of the few circumstances where he is a little more open-minded. If they are not further worsening their position from the setback, not further raising the height from the current roof to the proposed structure, and not further increasing the massing of the current structure, he is okay with it being relocated to the side setback, especially since the Commission has letters of encouragement from neighbors. He said the topography puts it on a bluff which has less of an impact, if any, for sight lines to the lakeshore. He would be opposed if they were trying to relocate it within the side setback requirements, but he is in favor of it as long as it does not further encroach toward the lake, does not increase massing by height or square footage, and is not within any sort of side setback variance requirement. Erickson said this situation could also lend itself to the same type of approach that the Planning Commission had earlier, perhaps having two motions based on the Staff report which is supportive of one set of variances and denial on another type of variance. He suggested doing a split to give a clear message to the City Council. Ressler asked if Erickson wanted to make a motion on Application No. LA19-000031 based upon the Staff recommendation which included all of the language. Erickson moved to recommend approval of Application No. LA19-000031 Dale Gustafson, 2927 Casco Point Road, variances, based upon Staff recommendations for the proposed retaining walls and steps, with conditions as stated. Erickson suggested somebody may want to make a second motion regarding the Commissioners’ opinion as far as the old structure being moved, etc. Ressler asked Staff if the applicant should be asked if they would like the Planning Commission to split the application into two different parts or if they would like a vote on the application at hand. Oakden stated the applicant could be asked. However, it is the Planning Commission’s recommendation to the City Council, and if they follow Staff’s recommendation in the Memo, it can be done with one motion. If the Planning Commission chooses to go in a different direction, Staff would probably ask for clearer verbiage. Ressler noted it would be cleaner and there would not have to be two separate motions. MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Erickson said if the motion is split, there might be different results. Hypothetically, there might be unanimous approval for the retaining wall and some kind of a split vote as far as the shed. He suggested using two motions to reflect that rather than having a split vote on the whole thing. Libby seconded. Roll Call Vote: Ayes 7 (Libby, Erickson, McCutcheon, Bollis, Gettman, Kirchner, Ressler), Nays 0. Kirchner moved, Gettman seconded, to deny Application No. LA19-000031 Dale Gustafson, 2927 Casco Point Road, for the side yard average lakeshore and lake yard setback for the relocated shed. Roll Call Vote: Ayes 6 (Gettman, Kirchner, Bollis, McCutcheon, Erickson, Libby), Nays 1 (Ressler). Date Application Received: 4.24.20 Date Application Considered as Complete: 5.13.20 60-Day Review Period Expires: 7.12.20 To: Chair Ressler and Planning Commission Members Dustin Rief, City Administrator From: Laura Oakden, Planner Date: May 18, 2020 Subject: LA20-000031, Dale Gustafson o/b/o Don Adams, 2927 Casco Point Road, Variance, Public Hearing Background The applicant has submitted an application to add retaining walls, relocated a shed and landscaping to the shoreline of the property at 2927 Casco Point Road. The property received an Average Lakeshore Setback variance on December 9, 2019 (LA19-000095, Resolution 7062). The property abuts Lake Minnetonka. It has a slope along the shoreline with tiered retaining walls. There are currently wood deck style stairs leading down the slope creating access to the Lake. There is also an existing shed currently placed 10 feet from the OWHL and in the middle of the lot width. They wish to relocate closer to the Northwest side property line. There are two patio areas one at the top of the existing stairs which will remain and a larger paver patio at the bottom of the stairs abutting the rip-rap which will be removed. Retaining Walls: The applicant is proposing to replace the existing retaining walls in kind to maintain the same height and footprint. These existing walls are on the northwest side of the lot near the bottom on the slope. There are 2 tiers that range fron 1-3.5 feet in height. The new stairs are stone and cut into the earth. The applicant describes the need for “shims” to support these stairs. Improvements that are installed to retain earth is considered a retaining wall. Additional granite stone indicated on the site plan placed under the stone stairs are considered retaining walls and are currently not permitted by the city code. The need for these stairs is to help support the shoreline and allow a less visibly intrusive stair to be installed to access Lake Minnetonka. The applicant noted these retaining walls will be needed to install the stairs property and the details will be designed in the field. Shed: The applicant is requesting to relocate an existing shed which sits 10 feet from the OHWL. The current shed is legal nonconforming and would be allowed to be rebuilt in-kind as it sits today. The applicant has submitted plans that show the relocated will maintain the same volume and footprint, thought the relocated shed will have a gabled roof where the existing shed has a domed roof. The shed is proposed to be moved to the northwest corner of the Application Summary: The applicant is requesting to construct retaining walls, hardcover, and relocate an accessory building within the 75’ lakeyard, average lakeshore setback and side yard. Staff Recommendation: Planning Department Staff recommends approval of the variance for the proposed retaining walls with conditions and denial of the side yard, average lakeshore and lakeyard setbacks for the relocated shed. LA20-000031 May 18 2020 Page 2 of 5 property on top of existing hardcover, paver patio. The proposed shed would be 7.5’ from the OHWL where 75 is required and 1.5’ from the side property line where 7.5’ is required. This is considered new massing within the lakeyard. This would requires variances for the lakeyard, side yard and average lakeshore setbacks. Practical Difficulties Analysis Staff finds there to be practical difficulties for allowing the applicant to rebuild and install new retaining walls within the lake yard. The Lake yard is sloped and access is challenging. The revised stair style is less visibly intrusive for protecting the natural environment of the shoreline. The retaining walls would support and protect the slope. The Commission should discuss if the practical difficulties relating to the relocation of the shed and if the applicant is working to meet the code as much as possible. The applicant is requesting to move the shed in the lakeyard, average lakeshore and side yard setbacks where no building is permitted. The applicant can maintain the shed as it existing today. Moving the shed introduces new building/massing where currently no building existing today. The shed located 1.5 feet from the property line raises significant questions related to the ability to maintain the structure long term without encroaching on the neighbor. Further, the shed in the proposed location effectively boxes in the shore view from the neighboring property which could impact the sightlines and average lakeshore setback. Staff does not find any practical difficulties to allow a new shed in the side yard and lakeyard of the property. The applicant has room on the property to place a shed in a conforming location. LOT ANALYSIS WORKSHEET Section 78-1680 and 78-1700 -Hardcover Calculations: Stormwater Overlay District Tier Total Area in Zone Allowed Hardcover Existing Hardcover (New Home Permit) Existing Hardcover with the 75’ Proposed Hardcover Proposed Hardcover within the 75’ Tier 1 24,981 s.f. (0.57 acre) 6,245.25 s.f. (25 %) 6,231 s.f. (24.98%) 376 sq.ft. 6,095 s.f. (24 %) 240 sq.ft. Proposed Hardcover: Existing Upper Patio to remain: 32 sq.ft. Shed: 34 sq.ft. Proposed Stair: 174 sq.ft. Applicable Regulations: Lake Setback Variance (Section 78-1279) Retaining walls are not permitted within 75’ of the lake, therefore the applicant is requesting a setback and hardcover variances. The applicant’s plan involves replacing the existing deck style stairs with new stone stairs, replacing the existing retaining walls, and constructing additional retaining walls to support the new style stair and relocate the existing shed. The applicant is hoping to proactively prevent any further erosion and potential failure of the lake yard with tiered retaining walls to stabilize the area. LA20-000031 May 18 2020 Page 3 of 5 Buildings are not permitted within the 75’ of Lake Minnetonka. Buildings are not permitted with the average lakeshore setback. The applicant is requesting to build a new shed 7.5 feet from the OHWL of Lake Minnetonka and within the average lakeshore setback. The applicant is requesting to move the shed away from the bottom on the new stairs and towards to corner of his property and Lake Minnetonka. Side yard (78-350) They applicant is requesting 1.5 foot side yard setback for an accessory building where 7.5 feet is required. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. According to MN §462.537 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. Preserving and protecting the existing slope in the lake yard is in harmony with the intent of the ordinance. The proposed retaining walls will be screened with vegetation to maintain the rural nature of the lake. Allowing a new building in the setbacks is not in harmony of the City Code. 2. The variance is consistent with the comprehensive plan. The proposed retaining walls are recessed into the earth to limit their visual impacts and support the stairs and slope on the property, maintaining the rural character of the lake. An accessory building within the lakeyard, average lakeshore and side required yards is not consistent with the comprehensive plan to preserve the shoreline of Lake Minnetonka. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The owner proposes to install retaining wall improvements which are residential in nature and reasonable from a residential scope. The proposed accessory building is not proposed in a reasonable and can be places in a conforming location b. There are circumstances unique to the property not created by the landowner; The owner has proposed retaining walls as a solution which will protect against failure of the slope. The existing slope of the lake yard was not a result of LA20-000031 May 18 2020 Page 4 of 5 actions by the owner. The circumstances for the accessory building are not unique and property has chosen the proposed building location and c. The variance will not alter the essential character of the locality. The variance to permit retaining wall structures within the 75-foot setback will help to maintain the existing slope and character of the area. Allowing a new shed to be located in the lake and side required yards does not match the natural character for the shoreline of Lake Minnetonka. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as the use for a single family home with stairs for lake access and accessory buildings are allowed uses in the LR-1C District. 7. The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The slope of the property combined with the pre-existing improvements is a unique condition to the subject property. The existing shed and proposal to move the shed to an unpermitted area is not a special condition and is not unique. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The subject property’s specific slope and existing improvements are creating conditions which do not apply to adjacent properties. The new proposed shed would be closer to the lake than the current shed. The proposed location is only 1.5 feet from the side property line. This condition is created by the property owner and not unique. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. Granting a lake setback variance to allow the retaining walls within the 75-foot lake setback is reasonable and necessary to preserve the property rights of the owner and supported by the vulnerable lake yard slope on the property. Allowing the relocation of an accessory building within side and lakeyard is not necessary and could be relocated to a more conforming location. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the lakeyard setback variance allowing the retaining walls within the 75-foot lake setback will not adversely impact health, safety, comfort or morals, or in any way be contrary to the ordinances. Allowing a new accessory building in the lakeyard, average lakeshore and sideyard would be contrary to the intent of the City Code. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The applicant has demonstrated practical difficulties which support granting the lakeyard setback variance to permit the construction of retaining walls to support lake access stairs within 75 feet of the LA20-000031 May 18 2020 Page 5 of 5 OHWL. Relocation of the accessory building within the lakeyard, average lakeshore and side yard is not necessary and serves as a convenience to the applicant. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Septic System Status The property is connected to sanitary sewer. Practical Difficulties Statement Applicant has completed the Practical Difficulties Documentation Form attached as Exhibit B, and should be asked for additional testimony regarding the application. Public Comments To date no public comments have been received. The applicant has submitted neighbor acknowledgement letters. Issues for Consideration 1. Has the applicant met the standards of practical difficulties to warrant a variance for the Retaining walls and for the new location of the Shed? 2. There are many variations of design to provide stair access to the lake. Has the applicant made an attempt to meet the city standards for stairs access to the lake? 3. Does the Planning Commission find that the variance for the retaining walls and for the shed, if granted, will not alter the essential character of the neighborhood? 4. Does the relocation of the shed serve merely as a convenience and not as a necessity to the property? 5. Are there any other issues or concerns with this application? Planning Staff Recommendation Staff recommends approval for the lakeyard variances to allow the reconstruction and new retaining wall improvement to all for lake access stairs. Staff recommend denial for the lakeyard, average lakeshore and side yard setback variances to allow the relocation of the accessory building. List of Exhibits Exhibit A. Application Exhibit B. Practical Difficulties Documentation Form Exhibit C. Existing & Proposed Survey/Site Plan/ Hardcover Exhibit D. Shed Plans Exhibit E. Narrative/ Scope Exhibit F. Neighbor Acknowledgement Form and Letter Exhibit G. Property Owners List and Map ADJACENTS' PROPERTY OWNERACKNOWLEDGEMENT FORMyen I(we) 0 OLwO( Lr' LJ I'AI of C �( (0 [print najne(s) [print address) hav rey'ew}tl the Ka for the proposed improvement or proposed use of the property located at tCt C IR also referred to as Land Use Application No. eo I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improvement plans and that the proposed neighbor's project or use requires Council approval. Property Owner Property Owner If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 10 days prior to the scheduled meeting date. ADJACENT PROPERTY OWNERV ACKNOWLEDGEMENT FORM I (we) of [print name(s)] [print address] have reviewed the plans for the proposed improvement or proposed use of the property located at also referred to as Land Use Application No. I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improvement plans and that the proposed neighbors project or use requires Council approval. Property Owner Date Property If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building 8 Zoning Office at least 10 days prior to the scheduled meeting date. January 2020 NO OBJECTION TO THE VARIANCE REQUEST LETTER DATE: 04/22/20 NAME: Don and Sheila Adams ADDRESS: 2927 Casco Point Rd Orono, MN 55391 Dear persons of the Orono City Council that are reviewing the Variance Application for 2927 Casco Point Road Orono, MN: I have been approached by the property owners and they have advised me of their Variance Request, and I have no objections. I hereby offer this "no objection" letter in support of their application. Granting their request will be in keeping with the intent of the ordinance and will allow for a new home that will not only maintain, but strengthen the character of the surrounding homes, particularly within its immediate context of Casco Point Road. ADDITIONAL COMMENTS: Sincerely, �,-41C✓ `A 131�- Nancy Brown ADJACENT PROPERTY OWNERS' ACKNOWLEDGEMENT FORM [ (we) of a kit" Qqzz'L [print ame(s)] (print address] h vre wed %Xe ns for the proposed improvement or proposed use of the property located at x`77 z' i '.-t also referred to as Land Use Application No. I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improve7nt planed that the proposed neighbor's project or use requires Council approval. Property Owner Gate I (we) If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 10 days prior to the scheduled meeting date. ADJACENT PROPERTY OWNERS' ACKNOWLEDGEMENT FORM Of [print name(s)] [print address] have reviewed the plans for the proposed improvement or proposed use of the property located at also referred to as Land Use Application No. (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that 1 (we) am (are) aware of the improvement plans and that the proposed neighbor's project or use requires Council approval. Property Owner Date Property Owner Date If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 14 days prior to the scheduled meeting date. January 2020 NO OBJECTION TO THE VARIANCE REQUEST LETTER DATE: 04/22/20 NAME: Don and Sheila Adams ADDRESS: 2927 Casco Point Rd Orono, MN 5539-1 Dear persons of the Orono City Council that are reviewing the Variance Application for 2927 Casco Point Road Orono, MN: I have been approached by the property owners and they have advised me of their Variance Request, and I have no objections. I hereby offer this "no abjection" letter in support of their application. Granting their request will be in keeping with the intent of the ordinance and will allow for a new home that will not only maintain, but strengthen the character of the surrounding homes, particularly within its immediate context of Casco Point Road. ADDITIONAL COMMENTS: Sincerely, Terry Petersen AGENDA ITEM Prepared By: LLO Reviewed By: J. Barnhart Approved By: DJR 1. Purpose. The applicant is requesting informal feedback on the proposed sketch plan for 365 Westlake Street. 2. Background. The applicant represents 365 Westlake Street and resides in the adjacent property at 372 Westlake Street. 365 Westlake is shown to have frontage on Lake Minnetonka, has right of way on three sides and one abutting neighbor (420 Tonkawa Road). The lot currently has a structure on the property. The parcel is located in LR-1A District which has a minimum requirement of 200 feet at the lake (and at the 75) and 2 acres in size. According to Hennepin County, 365 Westlake is 1.13 acres/49,222 sq. ft. in size and roughly 58’ wide at the shoreline making the lot substandard for the district. The lot looks to be wooded with a sloped grade towards Lake Minnetonka. Hennepin County indicates there may be wetlands located on the East side of the property near Westlake Right-of-Way. Proposal The applicant proposes a number of actions, resulting in a plat for 365 Westlake. The actions include: 1. Vacation of Westlake south of the current cul-de-sac 2. Provide land for right of way to complete the cul-de-sac 3. Incorporating the vacated Westlake into 365 Westlake 4. Establish an easement necessary to protect public purpose (water, sewer, sanitary sewer) 5. Provision of a cash donation for ‘recreational purposes’ The applicant notes in the narrative they are open to provided easements for existing utility infrastructure. They also indicated they would like to provide a cash donation to the city for ‘recreational purposes’. Currently there are three city improvements within Westlake Street (Pavement, Sewer and Drainage). Please refer to the City Engineer’s Comments for further analysis. Engineer Comments: 1. The proposed right of way (ROW) to be vacated currently serves as a public purpose in many ways, drainage & Sanitary Sewer, and should therefore not be vacated. 2. The provision of ROW for a cul-de-sac would provide and an opportunity for a future turn around to be constructed. 3. If land is needed to make up for any land set aside for the Cul-de-sac ROW, the alleyway ROW to the west of the proposed lot could be considered for vacation as it does not currently serve a public purpose. 4. The ROW leading to the lake is a lack access point. Prior to considering it for vacation, the Parks Commission should be consulted. Although not currently improved for recreation it could be in the future such as for winter access or the provision of a small fishing dock. 3. Planning Commission Vote and Comment The planning commission reviewed the proposed application at their meeting on May 18th, 2020. There was discussion regarding the utilities and drainage for the property, the limited traffic and the narrowness of the existing road. The commissioners agreed cul-de-sac for the area would be an added benefit and would allow the existing paved hard surface to be removed closest to the lake. The Commission, recognizing pending DNR and public comment, were in support of the application. Item No.: 16 Date: June 8, 2020 Item Description: LA20-000027 – Bob Erikson, 365 Westlake Street, Sketch Plan Presenter: Laura Oakden Planner Agenda Section: Planning Department Report 4. Public Comment. No public comments were submitted. 5. Staff Recommendation. Planning Staff requests feedback. COUNCIL ACTION REQUESTED The city council should provide direction to the applicant regarding their request. The applicant will need to make a formal application to facilitate the vacation and the plat. Exhibits A. Sketch Plan/ Parcel Pictures B. Narrative C. Infrastructure Map/ Lake Access Map D. DRAFT PC Minutes E. PC Staff Report References PC Exhibits A. Application Summary B. Subject Parcels Pictures C. Sketch Plan D. Narrative E. GIS Infrastructure Map F. Hillside Plat G. Lake Access Map H. Park: Goals and Policies I. Lake Access Table Other References: a. Comprehensive Plan 4A Transportation b. Comprehensive Plan 4E Parks 20 0.0 © Bolton & Menk, Inc - Web GIS 0 Legend Map Name This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 5/14/2020 9:08 AM 140 Feet City Limits Parcels (4/1/2020) 10 0.0 © Bolton & Menk, Inc - Web GIS 0 Legend Map Name This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 5/14/2020 9:06 AM 70 Feet City Limits Parcels (4/1/2020) My goal is to combine the land at 365 Westlake St. (PID # 05-117-23 23 0046) with the south 127 feet or so of Westlake St. while dedicating land for a new cul de sac. I believe this could be accomplished by the approval of a single lot replat. The new cul de sac would be centered at the same point that was used in 1998 when I received a lot line rearrangement on the east side of Westlake St for my house at 372 and another lot at 364. At that time the City agreed to a 40- foot radius on the east side of the street. The new additional cul de sac area shows a 50-foot radius. The new portion will be big enough to provide on street parking. Since the area vacated is about .03 acres larger than the amount dedicated, the new lot, at 1.16 A. will be slightly less non-conforming in the 2-acre zone. In addition, I am offering to pay a $ 100,000 park dedication fee and to remove 2,286 square feet of pavement hardcover from the south end of the street. 59% of this hardcover is within the 75-foot setback area. I have an updated survey that shows that two of the original three houses on the site that were removed last year. Attached is an area map of Westlake Street, and a detail map showing dimensions of the proposed cul de sac. The existing "lake access" does not actually provide any access to the lake, because the lakeshore has been completely overgrown with aquatic vegetation for a number of years. It is never used because it is not possible to do so. Two separate portions of the east-west alley on the east side of Westlake were vacated years ago, the most recent in the 1990’s. Further, almost every house on the street has their own lakeshore, so they would not have a use for public access, even if it was usable. Easements can be provided for drainage and sanitary sewer maintenance. At the same time, having a dead-end street of substandard width with no cul de sac causes frequent problems for delivery trucks, garbage haulers, and lawn services. Fortunately, there have not been any fires or medical emergencies, because Westlake Street is not prepared for them. These problems intensify when anyone parks in the street, which is barely wide enough for two-way traffic. When complete, the neighborhood will be well served with improved water quality, on street parking, and an appropriate terminal for the safe and convenient reversal of traffic movement. The City will also benefit from a contribution for recreational purposes. I look forward to seeing this neighborhood improvement move forward. 10 0.0 © Bolton & Menk, Inc - Web GIS 0 Legend Map Name This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 5/14/2020 8:59 AM 70 Feet Sanitary Manhole Sanitary Manhole (Medina) Sanitary Manhole (MCES) Sanitary Lift Station Sanitary Lift Station (Medina) Sanitary Lift Station (MCES) Sanitary Clean Out Sanitary Termination Valve Sanitary Isolation Valve Sanitary Grinder Station Sanitary Gate Valve Sanitary Gate Valve (Medina) Sanitary Flushing Valve Sanitary Curbstop Air Release Manhole Sanitary Pipe Sanitary Pipe (MCES) Sanitary Service Pipe Sanitary Forcemain Sanitary Forcemain (Medina) Sanitary Forcemain (MCES) Storm Manhole Storm Culvert Inlet Outlet Storm Control Structure Catch Basin Storm Culvert Pipe Storm Pipe Storm Drain Tile Storm Open Waterway City Limits Parcels (4/1/2020) Storm Ponds #* #* #* #* #* #*#*#* #* #* #*#*#* #* #* #* #* #* #* #* #* #*#* #*#* #* #*#*#*#* #* #*#* #* #* #* #* #* #* #* #* #*#*#* #*#* #*#*#*#* #* Cook'sBay SpringParkBay Carman'sBay HarrisonBay WestArm MaxwellBay NorthArm ForestLakeJenning'sBay StubbsBay LafayetteBay WayzataBayTanagerLake LakeClassen DickeyLake LongLake LydiardLake MooneyLake CascoPoint CrystalBay BohnsPoint SmithBay LakeMinnetonka BrownsBay BrackettsPoint FrenchMarsh KatrinaLake DutchLake LangdonLake L o n g L a k e C r e e k M i n n e h ahaCreek Pai n t e r C r e e k M i n n e h a h a C r eek Paint er C r e e k GVWX15 GVWX16 GVWX15 GVWX112 GVWX84 GVWX135 GVWX101 GVWX110 GVWX146 GVWX125 GVWX5 GVWX151GVWX19 GVWX6 GVWX19 GVWX101 GVWX6 GVWX51 %&'(394 %&'(494 )*12 )*12 ?@A@7 ST26 ST201 M i n n e t o n k a D r Minnetonka Blvd W o o d h i l l R o a d T hreePointsB l v d Lake St Extension Orcha rd Roa d Highland Ave LynwoodBl vd P e a v e y R o a d 6 t h Ave N Fe r n d a l e R o a d N Co u n t y R o a d 1 9 N Star k e y R o a d Rutledge Road 2 2 n d Ave N Co m m e r c e B l v d Highway 12 E 6 t h A v e N T o n k a w o o d R o a d C o u n t y R o a d 1 0 1 In t e r s t a t e 4 9 4 Highw oo d D r N Arm Dr Wi l l i s t o n R o a d Azure Road B r o w n R o a d N S h o r e line Dr Ferndale Road W 19th Ave N M a n o r R o a d O a kla n d R o adFerndaleRoad S Inte rsta te 394 Highway 7 8th Ave N NShore Dr StoneRoad Rice St E W atertownRoad G l e a so n L a k e D r C a r l s o n P k w y N 21 s t A v e N 3rdAve N Wayzata Bl vd E Wi l l o w D r N Bayside Road W a y zata B lv d W Ke lley P k w y Lakeview A v e County Road 151 Grays B a y B l v d Ra n c h v i e w L n N Lake Ave Daniels St Ma p l e w ood R o a d LakeStE P k w y 4th Ave N Av o n D r D e v on Dr P a r k Ave S Ln OrchardLn S h o r e w ood L n S t e e l e S t Park St E Grand Ave N o r t h e r n A ve Vine St Do v e L n 2 0 t h Ave N Co u n t y R o a d 8 3 9 t h A v e N Ridge v i e wDr E Ol d C r y s t a l B a y R o a d N Fox St OldLongL ake R o a d M i n n ehaha P l Day Pl H e r i t a g e L n Rai n b o w D r Lyric Ave W Branch Road R i n ger R o a d Hu n t e r D r Wayzata Blvd Spring H i l l R o a d Temp l e Dr Arco l a L n C o u n t y R o a d 1 5 Crow n Dr E astw o o d R o a d 5 t h A v e N C h i m o W W i l d h u r s t Trl Moline Road Ta m a r a c k D r Wayza t a B l v d W T o go Roa d W Arm Dr R e g e n t s W a l k G a l e R o a d Pea v e y Ln C y g n e t P l Drake Dr Turner Road L i n w o o d Road K elly Ave McGintyRoadW M a n it o u R o a d WilshireBlvd C o u n t y R o a d 1 0 1 ShadywoodRoad G l e a s o n L a k e R o a d C r o s b y R o a d H a r b o r L n N Ba r t l e t t B l v d Hi g h l a n d R o a d Co u n t y R o a d 1 9 Ol d C r y s t a l B a y R o a d S V i n e H i l l R o a d C a n terbu r y D r Donald D r L i n n e r R o a d Du n k i r k L n N W illo w D r S Le a f S t H o l d r i d g e Dr To n k a w a R o a d M c C u l l e y R o a d C o unty R o a d 1 10N Vi c t o r i a S t B r o w n R o a d S I slan d V i e w D r EastmanLn Ni a g a r a L n N Ed g e w a t er D r Vi c k s b u r g L n N W P o i n t R o a d Lafa y ette R o a d B u s ha w a y R o a d W o o d h i l l R o a d L a k e view Pkwy Le r o y S t St u b b s B a y R o a d N Sussex D r Troy L n N H i l lside D r W 18thA v e N 2 1 34 5 6 7 8 9 10 111213 14 15 16 17 18 19 20 21 222324 2526 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 A B CD E FG HI 1A Ma p D o c u m e n t : \ \ A r c s e r v e r 1 \ G I S \ O R N O \ C 1 3 1 1 4 8 1 4 \ E S R I \ M a p s \ L a n d U s e \ O R N O _ 4 E - B _ L a k e A c c e s s P o i n t s _ 1 1 x 1 7 L . m x d | D a t e S a v e d : 1 1 / 9 / 2 0 1 8 3 : 2 7 : 4 4 P M 2040 Comprehensive PlanOrono, MN November 2018Lake Access Points Legend City Limits 2040 MUSA Lakes & Ponds Rivers & Streams 0 3,500FeetSource: Met. Council, City of Orono, Hennepin County, MnDOT !I Lake Access Points #*Lake AccessPoints Map 4E-2 MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ 7. LA20-000027 BOB ERICKSON, 365 WESTLAKE STREET, SKETCH PLAN, 9:34 P.M. - 10:08 P.M. Bob Erickson, Property Owner, was present. Ressler noted that since Commissioner Bob Erickson was an applicant, he would be treated as such and muted when he was not doing his application. He assumed Erickson would abstain from voting due to conflict of interest. Erickson agreed with Ressler and said he understood the sketch plan would not call for a vote but seeks feedback and comments. Staff presented a summary of packet information. She noted Staff is looking for feedback and comments from the Planning Commission. McCutcheon said he thinks the City of Orono would benefit more from the cul-de-sac, but the access to the lake is kind of swampy. He asked if there was any history of how the public uses the access, if at all. Oakden stated it is identified in the Comp Plan as a pedestrian access. The City Engineer commented that, prior to vacation, the Park Commission should be consulted for how the lake access is used or potentially could be used, as that is part of the Park’s chapter of the Comp Plan. Though not currently improved for recreation, it could be used in the future for winter access or for provisions of a small fishing dock and other action items that way. Libby said he visited the property and also read the narrative. He noticed there are somewhat interesting drainage accoutrements. There is some stormwater drainage that runs parallel to the right-of-way. It is odd because some are, in parts, subsurface, and then they become surface drainage and go directly into the lake. Historically, that has not been a popular method of stormwater drainage for the DNR and other conservation entities. He noted it would be interesting to see how the Park Commission would look at it. It sounds like, from the DNR’s opinion, it would better serve not being there, draining off surface effluents and out into the lake. He asked Staff if there were any elevations or depths of the portion that would be part of the right-of-way that would be considered to be lakeshore. Oakden stated she did not have an idea of the depths. Referring to the survey, she said they did call out the 929, which is the ordinary high water. She did not have the actual depth of the lake but displayed an image submitted by Mr. Erickson which showed it is relatively shallow due to the vegetation shown. Libby said he agreed with Oakden and that is how he perceived it. He has owned property similar to this; with the vegetation that is there, it is pretty swampy. If you could float a kayak or canoe in there, you would be lucky. Oakden said it does go north of the road. Libby indicated that is where it is the most shallow and thought Staff had some numbers on the depths. Since currently there is a fairly high watermark for the season, he thought it might not be more than two feet at the most. MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Oakden commented that she is not sure of the depth of the lake at that location. Robert Erickson, 365 Westlake Street, said his goal is to combine the land at 365 Westlake Street with the south 127 feet or so of Westlake Street while dedicating land for a new cul-de-sac. He believes this could be accomplished by the approval of a single lot replat resulting from a Class 3 subdivision. The new cul- de-sac would be centered at the same point that was used in 1999 when he received a lot line rearrangement on the east side of Westlake Street for his house at 372 and another lot at 364. At that time the City agreed to a 40-foot radius on the east side of the street. The new additional cul-de-sac area shows a 50-foot radius. The new portion will be big enough to provide on-street parking. Since the area is larger than the amount dedicated, the new 1.16-acre lot will be slightly less nonconforming in the two-acre zone. In addition, he is offering to pay a $100,000 park dedication fee and remove 2,286 square feet of pavement hardcover from the south end of the street; 59% of this hardcover is within the 75-foot setback area. The reduction in hardcover close to the lake will reduce the amount and rate of stormwater runoff and reduce the amounts of unburned hydrocarbons, salt, and sediment entering the lake. The existing "lake access" does not actually provide any access to the lake because the lakeshore has been completely overgrown with aquatic vegetation for a number of years. It is never used because it is not possible to do so. He said two separate portions of the east-west alley on the east side of Westlake were vacated years ago, the most recent in the 1990s. Almost every house on the street has their own lakeshore, so neighbors would not have a use for public access even if it was usable. Easements can be provided for drainage and sanitary sewer maintenance. At the same time, having a dead-end street of substandard width with no cul- de-sac causes frequent problems for delivery trucks, garbage haulers, and lawn services. Fortunately, there have not been any fires or medical emergencies, because Westlake Street is not prepared for them. These problems intensify when anyone parks in the street, which is barely wide enough for two-way traffic. He noted the City maintains a fishing dock at the south end of Stubbs Bay Road which is also used for launching canoes and kayaks. In the winter it is used by snowmobilers and cross-country skiers who also use the nearby Luce Line Trail and improved parking area for Bederwood Park. These existing recreational facilities are within walking distance of Westlake Street. Also on Stubbs Bay is the Eastlake Street access, which adjoins a larger neighborhood of homes without lakeshore. With an underused lake access, it would probably see more use if it were improved. The DNR lake access facility is two miles away on Maxwell Bay with boat ramps, fishing docks, and toilet facilities. It is perhaps the most complete access on Lake Minnetonka. The Hennepin County boat ramp and trailer parking on North Arm is nearby as well. He said he would be glad to answer any questions. McCutcheon said he lives close to the area and thinks when he looked at the area it was the first time, he has been down that road. He cannot imagine there is a lot of activity. He asked Mr. Erickson if he talked to any of the neighbors and got their opinion. Mr. Erickson said he talked to several of his neighbors, although not all of them. A neighbor he has not talked to is at the extreme north end of the street; he is the only neighbor that does not have his own lakeshore or dock rights. He said at one time the neighbor had an access easement across the lot from where his house was built and that was the only place he could put the house. When Mr. Erickson tried to buy the land, it created a title problem, so between the seller and himself as the buyer, they contributed $25,000 and bought out the easement. Everybody else on that street owns their own lakeshore. Every other parcel on Westlake Street is less than two acres. The house he had was a lot line rearrangement, approved by the City Council in 1999, and has 1.2 acres in a two-acre zone. The lot next to it, which he MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ sold and has a house now, is 1.4 acres. Both lots are relatively generous compared to many of the other lots, including one north of that which is .6 or .7 of an acre. If the variance is approved at 1.19 acres, that’s just above average for Westlake Street and would follow the precedent that was set in 1999. McCutcheon agreed that one lot is more preferable than three. Mr. Erickson said when he bought the property it had three houses on it. He removed two of them the past summer, and his proposal is to create one new lot for one new house. When he received approval in 1999 for the two lots, there were four residential units on the property. He removed two rental cabins and two older houses, and now they have been replaced with two relatively new houses. Libby noted Staff mentioned the cul-de-sac would aid in the service of some of the facilities, but he wanted to mention there is a lift station in the northwest corner where the cul-de-sac would come and curve into the west. Since that needs maintenance from the City, the cul-de-sac would serve a highest and best use, because the City maintenance vehicles that service the lift stations are fairly substantial in size and it would be much easier for a City maintenance vehicle to turn around with a cul-de-sac and then back out again, so he sees the practical aspects of it. When looking at old plats and seeing 50-foot lots, putting the lots together to make an actual real lot is the highest and best use in the area. He likes the change and thinks it makes sense. Oakden noted she was displaying an infrastructure map showing the lift station in yellow and the green line indicating sanitary sewer. Ressler told Mr. Erickson that he would be muted while the Planning Commission had their discussion. McCutcheon said right now the water dumps into the lake, so building the cul-de-sac and keeping the hardcover away from the lake helps the lake. He said if you look at the area, it makes sense. There is not a big public use of it, probably because of the vegetation, although it may be used in the wintertime. If the public has comments, the Commission can go from there. Bollis stated he agrees with McCutcheon’s comments; the cul-de-sac is a public benefit. He can see the lake access is a benefit for the public, but he does not feel it is being utilized and would take some major infrastructure to make it something the public could utilize, based on vegetation growth and where it sits. He does not see any issue with the lots being combined into one large lot. Without a public hearing, he does not know what the public interest is in the access point. Ressler said one of things he heard from Staff was the Commission would need DNR feedback as far as vacating the access. There would probably need to be a contingency. Libby stated the idea of removing the hard surface blacktop is a benefit, because he was there after heavy rainfall. It is a narrow thoroughfare, and if it were salted or traffic were coming in and out of the extension beyond the cul-de-sac, it is inevitable that effluents and surface contamination will run straight into Lake Minnetonka. He felt everyone was in favor of minimizing or eliminating that. The offer to remediate the blacktop and take it out is commensurate to somebody who is willing to put their money where their mouth is. He is in favor of the proposal as a sketch plan. MINUTES OF THE ORONO PLANNING COMMISSION Monday, May 18, 2020 6:00 o’clock p.m. _____________________________________________________________________________________ Gettman said he had nothing further to add. Kirchner noted he drove by the area and, having an SUV, understands the interest in having a cul-de-sac in the location, because it took him a while to get turned around once he had driven down the street past driveways. He agreed with the previous comments that it seems to be a public benefit to have a cul-de-sac to allow for vehicles turning around. Although there is lake access/a public right-of-way, unless someone lived there or were making a delivery, he did not know how someone would end up on that street. He does not think it attracts people and does not think he would have ever been on the street except for the agenda item. He is supportive of the sketch plan, and they can continue to follow through on the DNR side of things as well as seek public feedback. Ressler said DNR feedback is going to be a pivoting factor for him, among other things. There are a lot of these types of things scattered around the City. There are rules in favor of granting situations like this, and there have been times the City has approved and times the City has denied. He noted it is hard to make heads or tails as to what the citizens’ opinions are. In one case the citizens were staunchly opposed because they alleged they used the public access. In this case it is not developed for access and he did not know if it would even be considered access in the winter because of the wetlands, etc., in the area. He suggested there could be use of the access by the neighbors if it was made available to them like it is right now. He reiterated DNR feedback would be important because the area could not be used for access without changing stuff and getting approval. There is a total of five other accesses on the bay, with one of them just down the street. He is trying to gauge what the City Council’s opinions are. The Commissioners represent the City’s citizens in that if there is usage for it, that’s one thing; if there is also a potential future need for emergency vehicles, that’s another; if there’s maintenance on it, that’s a third. If the first two are not happening, it is a burden for the City more than anything else. He said it would be prudent to ask for DNR feedback, but it generally makes sense to him based on the points noted. Libby added the Park Commission would need to also give feedback. Mr. Erickson commented that when the lot line got rearranged in 1999, the City Council voted to forbid motorized traffic south of the cul-de-sac. In one other lake access situation that was on the agenda for a bit, there were a number of snowmobilers in the neighborhood who wanted to use it; however, not only is that not possible with this access because of vegetation, but snowmobilers have already been banned. To: Chair Ressler and Planning Commission Members Dustin Rief, City Administrator From: Laura Oakden, Planner Date: May 18, 2020 Subject: #LA20-000027, Bob Erikson, 365 Westlake Street, Sketch Plan Background The applicant represents 365 Westlake Street and resides in the adjacent property at 372 Westlake Street. 365 Westlake is shown to have frontage on lake Minnetonka, has right of way on three sides and one abutting neighbor (420 Tonkawa Road). The lot currently has a structure on the property. The parcel is located in LR-1A District which has a minimum requirement of 200 feet at the lake and 2 acres in size. According to Hennepin County, 365 Westlake is 1.13 acres/49,222 sq. ft. in size and roughly 58’ wide at the shoreline making the lot substandard for the district. The lot looks to be wooded with a sloped grade towards Lake Minnetonka. Hennepin County indicates there may be wetlands located on the East side of the property near Westlake Right- of-Way. Proposal The applicant proposes a number of actions, resulting in a plan for 365 Westlake. The actions include: 1. Vacation of Westlake south of the current cul-de-sac 2. Provision of right of way to complete the cul-de-sac 3. Incorporating the vacated Westlake into 365 Westlake 4. Provision of easement necessary to protect public purpose (water, sewer, sanitary sewer) 5. Provision of a cash donation for ‘residential purposes’ Application Summary: The applicant is requesting informal feedback on the proposed sketch plan for 365 Westlake Street Staff Recommendation: While no formal action is required, this memo will serve as a foundation for the Commissions discussion with the applicant to bring to light potential issues to be addressed prior to submission of a formal application. Planning Department Staff recommends the Commission provide feedback. FILE # LA20-000027 May 18, 2020 Page 2 of 3 The applicant notes in the narrative they are open to provided easements for utility infrastructure. They also indicated they would like to provide a cash donation to the city for ‘recreational purposes’. Planning Staff Analysis Hennepin County determines how vacated roads are distributed, the Council must determine that there is no public purpose behind the land. With the vacation of Westlake, each adjacent parcel would presumably receive ½ of the right of way, or about 2,350 sq. ft. to each. The applicant is proposing to add the entire vacated road to the 365 Westlake parcel. The current lot in substandard in area (1.13 acres or 49,222 sq. ft.) and width (58’). The applicant indicated they would provide land for a cul-de-sac roughly (2,127sq.ft), removing land from the parcel. The table below summarizes the changes LOT ANALYSIS WORKSHEET 365 Westlake Action Area Existing Lot 1.13 acres/ 49,222 sq.ft Cul-de-sac Subtracted from lot area -2,127 sq.ft Vacated portion Westlake ROW added to Lot area + 4700 sq.ft Proposed Lot Size 1.19 acres/ 51,795 sq.ft The property is redistributing land and still substandard in the LR-1A district (2acre/200’ width) Cul-da-sac: The city recognizes a benefit to provide a turn-around on Westlake Street. The applicant’s submitted survey does identify this cul-de-sac area, but clarification is needed from the applicant on how the land would be dedicated via right-of-way or easement. Staff recommends the cul-de-sac be dedicated right-of-way to allow for public improvement and accessibility as part of a final plat. Vacate Lake Access Point: The Comprehensive Plan discusses lake access points as both a function of transportation and parks. Current lake access points within the City are identified in Exhibit ___ MAP and described in further detail on Exhibit __ TABLE. This lake access is point 14 within the Lake Access table and map and is identified as pedestrian access. There are 5 total lake access points identified on Stubbs bay, with no other access points in this neighborhood. The relevant sections of the comprehensive plan are included. In the development of the 2040 Comprehensive Plan, the Council did soften its posture on responding to lake accesses vacations, allowing review of requests. The DNR must review any request for vacation of a lake access point. Currently there are three city improvements within Westlake Street. Please refer to the City Engineers Comments for further analysis. 1. Pavement. There is an improved road through the proposed vacated area. 2. Sewer. There is currently sanitary sewer infrastructure within the right of way 3. Drainage. Surface water currently flows through the property, to Lake Minnetonka. Engineer Comments 1. The proposed right of way (ROW) to be vacated currently serves as a public purpose in many ways, drainage & Sanitary Sewer, and should therefore not be vacated. FILE # LA20-000027 May 18, 2020 Page 3 of 3 2. The provision of ROW for a cul-de-sac would provide and an opportunity for a future turn around to be constructed. 3. If land is needed to make up for any land set aside for the Cul-de-sac ROW, the alleyway ROW to the west of the proposed lot could be considered for vacation as it does not currently serve a public purpose. 4. The ROW leading to the lake is a lack access point. Prior to considering it for vacation, the Parks Commission should be consulted. Although not currently improved for recreation it could be in the future such as for winter access or the provision of a small fishing dock. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Commission and Council support platting a substandard property? 2. Does the Commission support the Vacating the right of way with current public improvements and lake access. 3. Is the Planning Commission comfortable with the proposed plan? Planning Staff Recommendation Planning Staff requests feedback. List of Exhibits Exhibit A. Application Summary Exhibit B. Subject Parcels Pictures Exhibit C. Sketch Plan Exhibit D. Narrative Exhibit E. GIS Infrastructure Map Exhibit F. Hillside Plat Exhibit G. Lake Access Map Exhibit H. Park: Goals and Policies Exhibit I. Lake Access Table References: a. Comprehensive Plan 4A Transportation b. Comprehensive Plan 4E Parks AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR 1. Purpose. Conceptually consider expanding the Metropolitan Urban Service Area (MUSA) to serve the 135 Orono Orchard Road for a 5 lot single family residential subdivision. 2. Background. This property was the subject of a sketch plan earlier this year (Case #LA19-102). At that time, the applicant proposed 5 lots to be served by on-site septic systems. The Planning Commission and City Council seemed to support the proposed layout and density, subject to a number of staff comments developed during the review. The applicant has made application for a preliminary plat. That application is not yet complete, in part waiting on additional information regarding the septic systems, stormwater management, and other details. Prior to finalizing the preliminary plat, the applicant requests discussion regarding expansion of the Metropolitan Urban Service Area to the site. The Council is not asked to act on the preliminary plat or a formal amendment of the Comprehensive Plan tonight. The applicant is having difficulty in finding adequate sites for two septic sites on each lot and now requests Council input on a potential expansion of the MUSA, which would allow the area to be served by municipal sanitary sewer services. The applicant does not propose any additional density over what is allowed by current zoning requirements. Any expansion of the MUSA requires an amendment to the Comprehensive Plan, which must be approved by the Met Council. One of the factors the Met Council considers is the average density of all sewered areas, which in Orono must be at least 3.0 units per acre. The Met Council also reviews housing growth opportunities in the city. The requirements and the potential impact on the city’s statistics are summarized in the table below. Note that this is a draft analysis and may be subject to change. Preliminary analysis suggests that the City can accommodate the expansion of the MUSA without negative impact. 3. Planning Commission Comment. The Planning Commission has not commented on this proposed change. They will review any Comprehensive Plan amendment application. A 3 609 394 154 1 4.684 +68 +64 +353 2 Add 135 Orono Orchard Road (Urban Low Dens)13 0.5 6.5 4.44 +74 +64 +353 3 Notes 135 Orono Orchard Road Net Residential Acres (NRA) Lowest Guided Density Predicted # of units on property Calculated City Density 2021-2030 Growth Difference (deficit) 2031-2040 Growth Difference (deficit) No Change (Current Comprehensive Plan Calculations) "Affordable Housing" Acre units Requirements Affordable Housing Acrea Units are the number of acres guided for densities at 8 units/ acre or more x 8. Growth difference is the number of units above (or below) the projected growth for 2021-2030 and 2031-2040 Predicted Density, Based on Net Density Table 3B-4, 2040 CMP Calculated Density is density of all sewered areas in Orono, must be above 3.0 Item No.: 17 Date: June 8, 2020 Item Description: LA20-000030 – Eric Luth o/b/o YMCA Greater Twin Cities and Gordon James, Inc., 135 Orono Orchard Road, Preliminary Plat Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Planning Department Report AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR 4. Public Comment. No public comment has been sought for the potential expansion of the MUSA. There will be a public hearing for such an application. 5. Staff Recommendation. Staff recommends the Council provide feedback. COUNCIL ACTION REQUESTED City Council should provide feedback regarding the request. Exhibits A. Letter of Request B. Area Map with utilities C. Preliminary plat draft References Case LA19-102 Case 17-3932 DESIGN BUILD RENOVATE June 3, 2020 Jeremy Barnhart Community Development Director City of Orono MN 5159 Main Street I Suite 200 1 Maple Plain, MN 55359 1763.479.3117 Jeremy, Regarding the development application at 135 Orono Orchard Road North: We would like to present to the City Council on June 8, 2020 for their consideration to include that site in the MUSA district. I would like to review the "predicted density table" you sent me on June 21St to get their feedback on whether this would be feasible. We do not want to increase the density beyond what is currently allowed in the RR 1B zoning. With the sensitive wetlands that surround the area, we believe allowing access to the MUSA line would allow us to configure the site to get the best lot layout for the site and mitigate any future contamination concerns. Additionally, with the wetlands and steep slopes, the septic sites narrow the "building area" on each lot which constrains house location. Allowing access to the MUSA would give us more flexibility in positioning building pads that would provide better privacy from the neighbors that border the property. Regards, John Quinlivan Area Map and Utility locations Project Site Date Application Received: April 22, 2020 Date Application Considered as Complete: Incomplete 60-Day Review Period Expires: Incomplete To: Chair Ressler and Planning Commission Members Dustin Rief, City Administrator From: Jeremy Barnhart, AICP Community Development Director Date: May 18, 2020 Subject: #LA20-30, Eric Luth o/b/o Gordon James Construction, 135 Orono Orchard Road, Preliminary Plat Public Hearing Background The project was recently the subject of a sketch plan, LA19-000102, reviewed by the City Council on March 9, 2020. That sketch plan proposed 5 buildable lots on the property. The preliminary plat proposal is generally consistent with the sketch plan, with the exception of the number of lots decreasing to the four proposed. The preliminary plat is shown on Exhibit B. Development plans are provided as Exhibit C. The project is part of a transfer of ownership between the YMCA and Gordon James Construction. Proposal The applicant proposes the subdivision of the 39.4 acre parcel into 4 buildable sites and a new private road. Plat improvements will include the road and associated grading, and stormwater management improvements. The house sites are not expected to be graded until the building permits for those lots are issued. Consequently, the building height for those lots will be based on the existing grade, not a new engineered grade. The property is bounded on the northwest and west sides by Long Lake Creek. The Luce line forms the southern boundary, and Orono Orchard road forms a portion of the NE boundary, with the rest of the NE boundary private single family residential. The property includes substantial wetlands, with the buildable portion of the property generally located along high ground in the middle of the site, flanking the existing driveway. Current improvements include the driveway mentioned above that serves an existing single family residence on proposed lot 3. There is an easement running generally parallel to the creek on the west and northwest boundaries, but does cut through a portion of the buildable portion of Lot 4. This easement will remain as is. Application Summary: The applicant is requesting preliminary plat approval to subdivide the 39.4 acre parcel into 4 buildable lots. A new private road is also proposed. Staff Recommendation: Planning Department Staff recommends approval of the preliminary plat, subject to conditions including engineering and planning comments. FILE # LA20-30 May 18, 2020 Page 2 of 5 Analysis Conservation Design Plan The applicants have prepared a Conservation Design Plan, dated April 22, 2020, attached as Exhibit F. The Commission should determine that the plan adequately addresses the natural resource management goals, illustrated below: (1) Protection and enhancement of drainage-ways and water quality; The site is bordered on the north by Long Lake Creek. Structure setbacks of 100 feet apply, though a portion of the road falls within this setback, replacing the existing driveway. There are no alternative locations for a road. Stormwater management is important throughout the city of Orono. The plans include a storm water management plan, currently being reviewed. (2) Protection and enhancement of ecological communities; The property includes a large amount of wetlands and steep slopes. These areas are preserved from development. The Commission and Council may wish to discuss the advantages of conservation easements to further project these areas. (3) Reinforcement and establishment of ecological connections throughout the city; The development is based on Orono’s rural development principals. (4) Augmentation and preservation of viewsheds including corridor enclosure and buffering; The site is well hidden from Orono Orchard Road, and views from the Luce Line are dominated by the environment (wetlands, trees, etc.). The addition of the homes is not likely to negatively impact the views into the area. (5) Preservation and improvement of views; and The location of the homes and the plat improvements are not expected to negatively impact the view into or out of the property. (6) Preservation or reinterpretation of local landmarks. The plan identifies the Luce Line bridge as the dominate landmark in the area is the Luce Line Bridge, beyond the boundaries of the project. Lot Analysis Worksheet This project is developed to be compatible with the RR-1B zoning district. This district requires 2 acres of dry-buildable land area, and 200 feet of lot width. Gross area Buildable Area (acres) Width (feet) Notes Lot 1 2.11 2.01 53 431.07 on Outlot A *removing OOR frontage Lot 2 8.21 2.4 143.8 computed at bldg. setback line Lot 3 16.80 2.05 910.32 Measured at tributary edge Lot abutting tributary Lot 4 11.40 4.59 1400+ Measured at tributary edge Lot abutting tributary The dry-buildable for each lot is shown on the attached Exhibit D. The project includes the development of a new private road extending into the property from Orono Orchard Road. This road appears to meet city standards for length, ROW width, and FILE # LA20-30 May 18, 2020 Page 3 of 5 pavement width. A homeowners association or maintenance document will be required to provide for the protect aintenance of the road. Utilities The project will not be served by municipal services, including water or sanitary sewer treatment. Stormwater management. The storm water management plan has not been approved by the watershed district or the city engineer, though both are currently reviewing it. The plat will not got to the City Council until the plan has been approved, or received comments by both agencies. At the time of final plat, a stormwater trunk fee will apply. Septic reports. The city requires two septic sites for each lot created in the Rural areas. Two sites have been identified, but have not yet been verified via an official report. The sites appear to meet the setbacks and provide for a house site for each of the lots. Septic sites will need to be protected through construction. Lot coverages Lot coverage standards apply to new lots. Stormwater Quality Overlay District prescribes stormwater quality standards, a maximum amount of hardcover on a given lot. The subject parcel is in Tier 1, due to its proximity to Long Lake Creek. Upon subdivision, each lot will be assigned a Tier. These assignments have not been completed. It is anticipated that lots 1, 3, and 4 will be Tier 1 (25%) and lot 2 may be Tier 2 (30%). Tier assignments will be made as part of the final plat. All lots proposed are greater than 2.0 acres and are exempt from the structural coverage limitation. Parks. The plan does not include any park area. Park dedication will be satisfied by a cash donation for the 3 new lots. Landscaping. The applicant has not yet provided a landscaping plan. The subdivision code does require one shade tree per 40 feet of right of way. Staff recommends the trees be planted in clumps, a more natural effect rather than in a linear pattern. The plan anticipates the removal of two trees for road construction, and potentially 10 more. The plan does not show or identify the trees that would be removed for house, septic, or driveway construction. The trees that are to be removed are already dead, or small, 9 inches (diameter at breast height, DBH). The trees in danger range in size between 12 inches and 45 inches (DBH) and are a mixture of pine, cedar, and fir. The Commission may wish to comment on the tree removal plans for the house, drive, and septic installation. FILE # LA20-30 May 18, 2020 Page 4 of 5 The Planning Commission should comment on the following items identified by staff: Lot width, Lot 1. Lot 1 is a corner lot. The front lot line is the one on Orono Orchard Road, which does not provide adequate width at the building setback. However, the lot width on the new road is more than adequate to provide the necessary lot width for the expected home character. Lot width, Lot 2. The lot width for a non lakeshore lot is measured at the “rear of the front yard”. In the RR-1B zoning district, that is 50 feet from the property line. The width for lot 2 is computed as 143.8 feet, less than the 200 feet required. While the Council has been flexible with this requirement for cul de sac lots, the Commission should comment. The City Council can grant variances from the subdivision code: the city may approve variances to this chapter so that substantial justice may be done and the public interest secured, provided that such a variance shall not have the effect of nullifying the intent and purpose of this chapter. Sign. The applicants have indicated a desire to place an monument sign at the entrance, though not shown. There is a 100 foot setback from the tributary for buildings/ structures, effectively forcing the sign to be located on the south side of the road. An easement and maintenance document will need to be prepared for a sign on private property. Engineer Comments. The city engineer has reviewed the first draft of the project plans. The applicant’s response is included in Exhibit G. Staff comments. Staff has prepared initial comments, these comments and the applicant’s responses are included in Exhibit H. The proposed subdivision is consistent with the Comprehensive Plan guidance for the property, and is consistent with the zoning code, with the exception of the lot frontage calculations for lots 1 and 2. Public Comments To date, no public comments have been received, though phone calls of interest have. Issues for Consideration 1. Does the Planning Commission feel the project meets the standards of the Conservation Design Plan? 2. Does the Planning Commission have a concern with the formal lot width determination for lots 1 and 2? 3. Does the Planning Commission have comment on a proposed monument sign? 4. Does the commission have any comment regarding the tree removal plans? 5. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning Staff recommends approval of the subdivision as proposed, subject to the following conditions: 1. Council support from the strict reading of lot width standards for Lots 1 and 2. 2. MCWD approval of the stormwater management plan. 3. City Engineer comments. FILE # LA20-30 May 18, 2020 Page 5 of 5 4. Planning staff comments. 5. Provision of a landscape plan. List of Exhibits Exhibit A. Application summary Exhibit B. Proposed Plat Exhibit C. Plans Exhibit D. Dry Buildable Exhibit Exhibit E. Applicants Narrative Exhibit F. Conservation Design Plan Exhibit G. Engineering Comments and response Exhibit H. Planning Comments and response Exhibit I. Site pictures Exhibit J. House style pictures Exhibit K. Mailing information AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR 1. Purpose. To respond to a citizen request for a boundary line adjustment involving city property. 2. Background. Staff has been approached by a property owner at 1121 North Arm Drive inquiring about correcting the property boundary adjacent to his shoreline. The city owns a 0.99 acre parcel, most of which is in the lake, but an approximate 1,062 square foot portion extends to dry land. About 75 feet of the boundary of this dry land portion is shared by the property owners, Brian and Anne Huisman, which essentially limits their official lake shore. The Huismans would like to acquire the lakeshore adjacent to their lot. This proposal seems consistent with recent council action in cleaning up property line issues. Exhibit A shows a potential location of the adjusted lot line. This can be achieved by an administrative boundary line adjustment. Because it involves city property, the City Council must authorize the adjustment. There is some expense involved, to be borne by the Huismans as the requesting party. The city requires legal descriptions of the parcels before and after the adjustment, and an updated survey illustrating the change. 3. Staff Recommendation. Staff requests direction. COUNCIL ACTION REQUESTED City Council should provide direction. Exhibits A. Area Map Item No.: 18 Date: June 8, 2020 Item Description: Authorize Boundary Line Adjustment involving city property and 1121 North Shore Drive Presenter: Dustin Rief, City Administrator Agenda Section: City Administrator Report AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: