HomeMy WebLinkAbout07-27-2020 Council Work Session Minutes Orono City Council
Work Session Minutes
Monday,ciuly27',2020
Council Chambers
5:00 p.m.
PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals,
Aaron Printup and Matt Johnson. Staff members present were City Administrator Dustin
Rief, Finance Director Ron Olson, and City Clerk Anna Carlson.
1. FLSA Audit
City Administrator Dustin Rief began discussion with a brief overview of the FLSA
Audit and findings. He noted that the city will research back two years in payroll to
determine the amounts for back pay for overtime needs. Rief also noted that the amount
anticipated for back pay is much less than the City had originally anticipated.
Council Member Aaron Printup mentioned that he thought staff should have looked
deeper into the issue prior to sending out an email before the weekend for Council to
mull over without a lot of explanation.
Mayor Walsh noted that it was likely better to overshoot the total cost than to
underestimate.
There was some discussion and questions about how the situation occurred.
Police Chief Correy Farniok explain possible scenarios for how the situation came
about.
Council Member Johnson mentioned that he did not feel there was much visibility
leading up to this and he questioned how the City's communications process for things
like this work. He added that there is an opportunity to learn from this
miscommunication and the City could develop a process to improve it going forward.
Johnson asked if our new payroll system will help us with these challenging issues. He
also asked for an update about the new system.
Rief mentioned that we are working on it right now.
Finance Director Ron Olson mentioned that the City is live with the payroll aspect of the
new system, we are still currently implementing the time and attendance module.
Walsh mentioned that it would be nice to possibly get more details about these things in
the Management Team Notes.
Johnson added that he wanted to reiterate that staff should reevaluate their outcomes and
make changes as you go.
Council Member Victoria Seals mentioned when there is a big deal we need to know
Orono City Council
Work Session Minutes
Monday, June 22,2020
Council Chambers
5:00 p.m.
right away.
Walsh added that is why it is important to add it to the weekly notes.
2. Face Covering
Farniok gave an update on how the police department plans to handle face mask
complaints. He added that when those types of complaints come in we are planning to
educate versus act on an individual entering into a building or business. However, we
may get an email about businesses that are not complying, and at that point we will
contact the businesses to discuss further education or other measures if any are needed.
If Council would prefer that we take other actions please let us. He added that Council
should be aware that it could take the officers away from issues that truly need their
attention. We should give the department clarification of the Council's expectations.
Printup asked if the Council needs to be formal by motion or in a consensus here at the
Work Session was sufficient.
City Attorney Soren Mattick mentioned that t is acceptable to give consensus and to
guide based on the discussion that was had at the Council Work Session here tonight.
3. Budget and CIP
Finance Director Ron Olson gave a brief update outlining the changes made to the
budget since the last discussion with the City Council took place.
Adjourned: 5:55 p.m. CITY OF ORONO:
Dennis Walsh, Mayor
ATTEST:
• /
Anna Carlson, City Clerk