HomeMy WebLinkAbout05-11-2020 Council PacketAgenda
Council Meeting
Monday, May 11, 2020 6:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
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Electronically
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
1. City Council Meeting Minutes of April 27, 2020
2. Council Work Session Minutes of April 27, 2020
3. Claims/Bills
4. Request For Proposals – Health Insurance
5. COVID- 19 Leave Policy Revision
6. Acceptance of Smith Avenue Cul-De-Sac Easement
7. Woodhill Avenue Traffic Management
8. Appointment of 2020 Seasonal Employees
9. Approval to Accept Donation from Donald Knutson
10. LA20-000023 – Weis Builders, 2635 Kelley Parkway, RPUD Amendment, Resolution
11. LA20-000025 – John Kraemer, 855 Old Crystal Bay Road South, Variance, Resolution
12. LA20-000032 – Steve Eggert o/b/o Russell Kocon and Jacqueline Gibney and Lakewest Development,
LLC, 3570 Ivy Place, Final Plat Approval – Resolution
Public Comments – (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. If you would like to speak
during Public Comments, please select the “raise my hand” option that is offered within the webinar
setting on your screen. One of the Meeting Panelists will acknowledge that there is a question from the
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Agenda
Council Meeting
Monday, May 11, 2020 6:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
address before speaking. The Council will not engage in discussion or take action on items presented at
this time. However, the Council may refer issues to staff for follow up or consideration at a future
meeting.
Presentation
13. Diamond Lake Regional Trail Presentation by Three Rivers Park District
14. Tour de Tonka – Tim Litfin
City Engineer/Public Works Director Report
15. Public Works Support and Utility Billing Specialist
16. Termination of Cleaning Contract
Mayor/Council Report
City Administrator Report
City Attorney Report
Adjournment
Upcoming Events
2020
05-18-20 Planning Commission Meeting, Monday, 6:00 p.m. (Richard Crosby)
05-25-20 Official Holiday, City Offices Closed
05-26-20 Council Work Session, Tuesday, 5:00 p.m.
05-26-20 City Council Meeting, Tuesday, 6:00 p.m.
06-08-20 Council Work Session, Monday, 5:00 p.m.
06-08-20 City Council Meeting, Monday, 6:00 p.m.
06-15-20 Planning Commission Meeting, Monday, 6:00 p.m. (Aaron Printup)
06-22-20 Council Work Session, Monday, 5:00 p.m.
06-22-20 City Council Meeting, Monday, 6:00 p.m.
07-03-20 Official Holiday, City Offices Closed
07-06-20 Park Commission Meeting, Monday, 6:00 p.m.
07-13-20 Council Work Session, Monday, 5:00 p.m.
07-13-20 City Council Meeting, Monday, 6:00 p.m.
07-20-20 Planning Commission Meeting, Monday, 6:00 p.m. (Victoria Seals)
07-27-20 Council Work Session, Monday, 5:00 p.m.
07-27-20 City Council Meeting, Monday, 6:00 p.m.
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ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
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ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh and the following members appearing remotely: City Council Members Richard Crosby, II,
Matt Johnson, Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Dustin
Rief, Finance Director Ron Olson, Development Director Jeremy Barnhart, City Planners Melanie Curtis
and Laura Oakden, and Public Works Director/City Engineer Adam Edwards.
Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
CONSENT AGENDA
1. CITY COUNCIL MEETING MINUTES OF APRIL 13, 2020
2. COUNCIL WORK SESSION MINUTES OF APRIL 13, 2020
3. CLAIMS/BILLS
4. APPROVE PAYROLL SERVICES
This item was removed from the Consent Agenda.
5. APPROVAL OF RENTAL LICENSES
6. APPROVAL OF HENNEPIN COUNTY 2020 SPECIAL EVENT PERMIT – LONG LAKE
ROWING CREW
7. APPROVAL TO ACCEPT DONATIONS
This item was removed from the Consent Agenda.
8. APPROVAL TO DISPOSE OF FIREARMS
9. APPROVAL TO DISPOSE OF UNCLAIMED PROPERTY
10. APPOINT SEASONAL EMPLOYEES
11. LA20-000012 – SOURCE LAND DEVELOPMENT INC., LAKEVIEW OF ORONO –
RESOLUTIONS 7086 Through 7092
12. LA19-000091 – CITY OF ORONO TEXT AMENDMENT RELATED TO GRADING AND
LAND ALTERATIONS SUMMARY ORD. NO 245, THIRD SERIES
13. DOCK LICENSE, SITE C
14. DOCK LICENSE, SITE D
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17. LA20-26, JAY POMEROY/ORONO PUBLIC SCHOOLS, 2687 WAYZATA BLVD W,
SITE PLAN APPROVAL
Seals moved, Crosby seconded, to approve the Consent Agenda as revised, with Item Nos. 4 and 7
being removed from the Consent Agenda, and Item No. 17 being added to the Consent Agenda.
Item No. 17 was removed from the Regular Agenda. Roll Call Vote: Ayes 5 (Crosby, Johnson,
Seals, Printup, Walsh), Nays 0.
PUBLIC COMMENTS
None
4. APPROVE PAYROLL SERVICES
Finance Director Olson said his Payroll/Utility Billing Clerk retired. They have been working through
replacing her position and discussing options with the Organizational Committee. Through the process
they have been talking with various payroll companies such as ADP, Paychex, and Gusto, although Gusto
told them the City is bigger than they are designed to deal with. They determined there are some
efficiencies to be had by outsourcing the payroll function to a place like Paychex, a lot of which has to do
with the benefit administration. Because of the way things have evolved over time, the City finds
themselves with 5 different benefit administrators for various plans: 1 agent for the LOGIS Health Care
plan; there used to be 1 agent for the ancillary plans such as health insurance and life insurance. Now
there is 1 for health insurance, long-term disability, life insurance, and short-term disability. The City was
doing their own COBRA administration. However, they did not want to do so because of the potential for
a lawsuit, so they added someone who did COBRA administration and then electronic benefit enrollment.
As a result, suddenly there are 5 different services used. They cannot be combined in the current method,
but if the City outsources payroll, ADP and Paychex would be able to handle the other insurances and act
as the agent. He indicated there was a document in the packet that would show the savings experienced by
using that type of company. He noted payroll is a necessary function, the City has to pay their employees,
and it is just a question of how the City wants to do it. The Committee and Staff determined that
outsourcing the payroll function makes sense.
Johnson said he wanted to hear from the Organizational Committee regarding this because he knows there
was talk about adding another position. He asked if the payroll outsourcing would take away the need for
the position. He also referenced Paragraph 2, “Background,” where Gusto indicated they were set up for
it.
Olson indicated that was a typo on his part; Gusto was not set up for the City.
Johnson noted the Organizational Committee could comment on that. He said he did not see proposals
from ADP or Gusto and asked if he missed them.
Olson said they did not have Gusto included in the information. Gusto was cheaper, but it was payroll
processing with no other parts to it. He said Paychex was a much more robust solution. He thought the
ADP proposal was available when he talked with the Organizational Committee, but he did not think it
got attached to his documents. He stated companies are not always apples-to-apples just because of what
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different companies can do and how they can do it. The ADP proposal, without some of the human
resources components, was down $10-11,000.
Johnson commented that he read that the program also takes care of HR functions and employee reviews.
Olson confirmed there is a built-in employee review software, which is part of the savings indicated. He
noted there are yearly licensing fees associated with the HRWize software.
Johnson said he was involved with CitizenServe, which was kind of a Cadillac plan, but noted it needed
modifications and didn’t speak to the Public Works complaint program, etc. This Cadillac plan is being
proposed and the City spent money on an HR program before to do the employee reviews, which the City
had for over a year before using it. He stated he wants to make sure the City is integrating the big picture
of the City’s plan and does not feel comfortable signing up for the Cadillac plan, because it will reduce
the man-hours needed but then in the next month, they will be asking for a headcount increase. He
suggested that a lower-level plan with less expense may be more valuable if the City is increasing a
headcount. He asked if the Organizational Committee had any comments.
Printup stated in the Work Session there was an Insurance Committee update, and they thought it was a
good idea to start some type of Software/Technology Committee because it is like an onion, everything
got layered over time. They need to start peeling back the layers but thought, for the time being, a good
move is to recommend the payroll software. There is another meeting in a couple of weeks and they can
see how things are going. He said the decision did not take place in a couple of weeks; it has been going
on for about 2 years. They talked at the meetings about how to become more “lean and mean” and start
looking at efficiencies. He asked Staff to let Rief know if they were struggling so the City can utilize part-
time workers, because in a time like this, when people have lost their jobs, more efficiencies will be
found. People need to pull together as a team. Right now, it seems like there are walls built, and it is the
wrong position for the City to be in. He thinks things are in motion and the puzzle pieces are coming
together.
Walsh stated Johnson’s comments are valid, but with ADP and Paychex the City can morph/change its
plans, because you can do those things in the private sector. Having said that, when you are having those
future conversations about the new position, that should take into account what the City has just done, in
addition to the City hopefully bringing people back to work.
Seals agreed that Johnson brought up a good point, because the City needs to make sure they are not
being redundant and are solving a problem versus creating one. If the point of CitizenServe was to take
care of complaints, then all complaints should be in there. She said Printup and herself would probably
dig into it. In regard to an additional headcount, he would hear from Printup and herself. She said they are
not in the business of adding headcount anywhere. They have always been supportive of moving the
paycheck system to a Paychex-type system, and she thinks that will lift some of the weight off the Staff if
they are under water. She would look at the leadership of any organization to be the one that really leads
their team in this type of situation, and it falls on Rief and then the department chairs. She said she told
her team today that they should all be ridiculously happy that they have jobs during this time and work
hard to keep what they have. She noted that if someone is struggling, it is the responsibility of the rest of
the team to help lift them up. It is usually not the Council’s job to do that, and Staff would not want the
Council in their business.
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Walsh asked if the Organizational Committee’s recommendation is to follow through on the Paychex
program.
Seals and Printup indicated Walsh was correct.
Johnson moved, Crosby seconded, to approve Paychex for payroll services as presented. Roll Call
Vote: Ayes 5 (Seals, Printup, Johnson, Crosby, Walsh), Nays 0.
7. APPROVAL TO ACCEPT DONATIONS
Walsh noted there were donations discussed at the last Council meeting and more have come in since
then. He wanted to recognize and thank the parties who donated items: J. Carver Distillery (Gina Holman)
for hand sanitizer for the office and squads; Franz Weiglein for 300 N95 masks; Mark Kroll for 10 N95
masks; Coca Cola (Kurt Ritter) and Mark Roll for organizing the donation of several cases of water and
Coke products; and 25:2 Solutions (Eric Jackson) for 28 3D-printed filtered masks.
Printup asked if there was or should be a formal “Thank You” by the City for those who donate items.
Council members all agreed that was a good idea.
Rief stated whichever department receives a donation sends a handwritten “Thank You,” adding that
some people want recognition while others do not so it is handled on a case-by-case basis. He will check
to make sure it is being handled properly.
Walsh stated it would be nice to have something official from the Mayor and Council.
Crosby said it might be a good idea, once everyone is back at City Hall, to have a once-a-year group
“Thank You” for anyone that wants to show up so they can be thanked in person.
Council members agreed that Crosby’s suggestion was also a good idea.
Johnson moved, Crosby seconded, to accept the donations and thanked the community members
for their support. Roll Call Vote: Ayes 5 (Seals, Printup, Johnson, Crosby, Walsh), Nays 0.
CITY ENGINEER/PUBLIC WORKS DIRECTOR REPORT
15. SANITARY SEWER SERVICE LINE INSPECTION PROGRAM – DRAFT
ORDINANCE
Edwards said the draft ordinance to establish a sanitary sewer service line inspection program, in
particular a point-of-sale-based program, was previously discussed in a Work Session. He is bringing the
draft to the Council for any comments or guidance the Council might have before bringing it to them in a
final form. He stated Inflow and Infiltration (I/I) is a problem throughout the sanitary sewer system,
which refers to clean or clear water entering the sewer system which is processed by both the City of
Orono and Metropolitan Council, who handles Orono’s sewage treatment. The additional water that gets
into the system is expensive in 2 ways: first, it causes rates for Met Council to go up based on the volume
of material sent to them; second, when established thresholds are passed, the City receives fines from the
Met Council for I/I. He stated the City’s I/I program has been fairly aggressive, and the City spends
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roughly $250,000 yearly trying to rehabilitate the system. Studies indicate as much as 80% of the I/I
comes in via the private part of the system, which is predominantly private sewer service lines. The draft
ordinance includes edits to existing City Code which allow for a program of inspections primarily aimed
at looking for cross-connections such as sump pumps that are plugged into the sanitary sewer system, etc.
The edits are primarily regarding timelines and also to make sure the new and existing pieces of code
work together. Also, Code 14-190 has been added, which aims to establish a point-of-sale inspection
program. The program will have 2 components: an inspection requirement so that anytime a property is
sold that is connected to a sanitary sewer system, it would need to be inspected; also, a compliance
requirement that, if not compliant, repairs would need to be made. Meanwhile, for properties that are
compliant, a 10-year certificate provided which indicates the property will not need further inspections for
10 years. The cost to implement the program will be just under $20,000 per year in labor and equipment
costs, which would be offset by the permit or inspection fee that would be imposed, or each of those. The
primary piece of equipment would be a push camera at a cost of approximately $8,000, which is already
listed in the Capital Improvement Plan in conjunction with other camera equipment for sewer system
work. He will accept comments and bring the document back to the Council on May 20 for final approval.
After that he will spend time finalizing things so the program could start August 24.
Walsh said he deals with this issue in a lot of cities. He was hopeful that Edwards connected with Marvel
Sewer about what they see in some cities and what they are doing wrong and right so it does not become a
fiasco. Marvel has said the majority of the I/I is coming from private connections, so even if the City does
their job and lines all of their pipes, etc., it can still have tons of water coming in. If Orono wants to keep
water rates as reasonable as possible, the inflow needs to be managed as well. He said that in the other
cities he deals with, they have to get it done when listing their house for sale. You don’t want to wait until
it is sold, because then the closer is wondering where their certificate is and you can’t close without the
certificate. He said word would have to get out to the residents so they know the requirement is out there.
Johnson said he is a little concerned about the City’s capacity to communicate the information. The draft
ordinance includes language that says someone cannot advertise a property for sale without the point-of-
sale certificate of I/I compliance. He said the right time to do this would be before someone puts a house
on the market so it is not something they are dealing with too quickly. He does not like the point-of-sale
for a variety of reasons.
Johnson asked how many Orono residents were on city sewer.
Crosby stated between 40-50%.
Edwards said 60% of the City’s housing stock is on city sewer. He asked the Hennepin County Assessing
Staff how many transactions there are in the City, which is about 195 sales, so 60% of 195 sales would be
sewer properties.
Olson said, ballparking it, about 2,250 have sewer connections.
Johnson asked whether the formula is based on 130 inspections, which is 5% of the total homes with
sewer connections.
Edwards said he used the number 195, multiplied by 60%, and then added in a number for residential
demolitions, thinking the City would also do the inspection for new-home builds, particularly new-home
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builds that are on an old homesite where they might try to reuse the service line. He said there is already
an inspection requirement for new-home builds such as a pressure test, visual inspection, etc.
Johnson asked what makes the point-of-sale the right vehicle to get the process done.
Walsh answered that it is opportunity, because they cannot close without the certificate. He said he does
not feel a homeowner needs the certificate when they list their house but it has to be done before closing.
Edwards commented, on the advertised piece, that may be something that is struck from the ordinance.
He said there are allowances that the alternative would be the establishment of an escrow for the new
homeowner so they could complete any required repairs.
Crosby asked if the inspections can be done in all climates.
Edwards stated they could be done all year.
Crosby suggested adding language of “within 90 days of sale,” or something similar, to give people more
flexibility so they do not wait until the last minute.
Edwards said currently the language is 60 days.
Johnson stated there is enough consequence built in, because you cannot close on your house.
Crosby said the 90 days gives more buffer time to make sure it is accomplished, enough time to do any
necessary repairs, and a heads-up.
Walsh indicated the bigger issue is that if there is a problem, it can get taken care of. He did not think
whether it was 60 days or 90 days would break the bank. If there is a problem, it means water is being
poured into the City’s system, which causes the City more and more fees from the Met Council.
Printup asked if he was reading the draft ordinance right: if someone is putting their house on the market
in the near future, they can have it looked at and then it is good for 10 years.
Edwards stated he was correct, the idea being that once the City has a complying system, they would
issue a compliant certificate that would be good for 10 years. He said they do not need to burden people
with inspection after inspection; if the system is good, there would be at least a 10-year life before it
would begin to fail.
Printup referenced Walsh’s comment about getting in touch with somebody that does the inspections and
said he thinks it is important to get that hammered out so when somebody goes up to City Hall and they
ask questions, there is an information sheet for the residents. He noted they talked several months ago
about getting the information piece out to residents because they are not paying any fees for inspections;
but when they sell a house, there is going to be this point-of-sale to deal with.
Seals agreed that the information would need to be communicated over and over on every channel the
City has, the newsletter, the website, etc., because communication did not go well last time. It makes her
not want to make changes if it is not communicated well, because it is unfair to residents.
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Printup noted if people misread anything, they might think, “Oh, my gosh, I am paying for more services
now.” He said that the resident is not paying anything now; this is something for the future.
Johnson clarified that they are not directly paying for it.
Printup agreed that when a resident decides to leave the City, then they have to upgrade it.
Printup asked if the goal was to start the process in August.
Edwards stated he was correct, and said once the ordinance has been established, he wants to have plenty
of time to communicate it to the City’s residents as well as the title companies and realtors. He assured
the Council members that he did not invent or dream this up. As they have put this together, he has tried
to take the best practices they are finding in neighboring communities that have done it successfully such
as Golden Valley, West St. Paul, and Ely. He noted the draft language comes from the League of
Minnesota Cities regarding point-of-sale inspections. He said Exhibit C has the language that would be on
the website. He would also take the ordinance language and communicate it in a more understandable
format and discuss what the process would look like.
Printup said when people pick up information that is too much “government-speak,” they throw it away,
and having it more user-friendly is a good idea.
Johnson noted “neighboring cities” is not a term he would use for other cities that have used this. He sees
on the quarterly payments to the Met Council how much money it is costing. He said the people that will
be relied upon in large part to execute the process are realtors, because sellers rely on realtors to
understand the local rules. He asked who would be responsible for the communication plan.
Edwards stated he took it on as his actions, so he considers himself a Staff lead to get the communication
plan out.
Johnson said he does not think Public Works is responsible for citizen communication, although they
should have a part in it. He thinks all communication should be bottle-necked to somebody that is
responsible to execute the communication planning. He appreciates Edwards taking responsibility, but the
advertising has to go to a point person. This is a big change, and he would like to find another way to get
this change. However, if the Council is in agreement with the point-of-sale, any motion made is simply to
authorize the drafting of the ordinance for approval along with a communication plan that gets approved
by the Council and who is responsible for it.
Walsh agreed Johnson’s idea was reasonable and said that point needs to be communicated to the realtor
association as well as title companies, because the title companies have to manage the paperwork and
check off the lists to make sure they can close.
Johnson commented that if the title company is the first to bring the subject up, there will be problems,
because they are at the end of the process and it needs to be caught at the beginning of the process for the
City’s citizens’ sake.
Crosby indicated Rief is the gatekeeper for communication and asked other Council members if they
agreed.
Seals and Walsh stated they agreed with Crosby.
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Printup moved to approve the Sanitary Sewer Service Line Inspection Program – Draft Ordinance,
with communications being placed by the City Administrator to notify the public that this is
moving forward.
Johnson offered a friendly amendment that it comes to the City Council for approval of the
communication plan.
Printup accepted the amendment.
Seals seconded. Roll Call Vote on the motion as amended: Ayes 5 (Crosby, Johnson, Printup, Seals,
Walsh), Nays 0.
PLANNING DEPARTMENT REPORT
16. LA20-000016 – PAUL THOMAS DESIGN BUILD, 2710 PENCE LANE, CONDITIONAL
USE PERMIT RESOLUTION 7093
Staff presented a summary of packet information. Staff recommends approval subject to the conditions
listed.
Seals expressed concern regarding the road’s current state and not understanding why it is not in better
condition, noting that she can understand why people would be frustrated. However, it does not
necessarily mean the Council can hold up a Conditional Use Permit (CUP), as they are very unrelated.
Mr. Paul Vogstrom, 2731 Eden Lake Road, Hanover, stated the City Council has looked at the violations
which are still in dispute regarding the shoreline and erosion control, and said that he does not believe
there are any other violations at this point. He stated if there are any questions on violations or restoring
the driveway or anything to do with the property, he would be glad to answer them.
Mr. William Griffith, 800 Norman Center Drive, Bloomington, representing Greg and Kelli Hueler, said
he appreciated Council members asking for the continuance because it allowed the record to be
documented with the prior and outstanding violations. He said he submitted a letter previously indicating
he believes the Council has legal authority to deny the CUP until the corrections are made. Regarding the
violations, the Council does not have to take his word or his clients’ word because there is documentation
from the DNR, Watershed District, and adjoining neighbors about the shoreline violations, driveway
condition, and crossover traffic. He stated Sue Dunkley emailed City Staff essentially admitting to the
crossover traffic, which happened after this continuance. He said the condition of the driveway is a
violation of subdivision approval in addition to the crossover traffic. His clients have been put in the
position of being the enforcement mechanism; they would prefer not to be in that position. They would
prefer for these items to be corrected in a timely manner and would prefer to not have to continually
contact Staff. He asked the Council to consider not just that it is a property owner dispute, but that it is a
City Code violation and regulatory violation. He asked the City to make sure the correction is made. They
will oppose the CUP until that happens. He noted that Steve and Sheila Bakke have now corroborated all
of the concerns and complaints of his clients. He said both the City and DNR have the authority to correct
most of the items. He spoke to Rob Haberman from the DNR enforcement division, who is all but certain
that the DNR will prevail and the shoreline will have to be corrected. He thinks the City should use the
process as an appropriate mechanism to get the violations cleaned up.
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Walsh stated Mattick spoke on the issue at the last meeting, who said the City cannot tie something in
from an enforcement position to a CUP because it is unrelated. He said unless there is something different
regarding the issue, the Council does not have a lot they can do to hold up the CUP.
Mr. Eric Vogstrom, 2710 Pence Lane, said he wanted to clarify that they feel confident they will prevail
regarding the lake violation but agreed it is not relevant in this situation. They have not had an issue with
the driveway for a long time. He said he talked to Roger when the frost first came out of the ground, and
they have had 90% of the traffic come through Walters Port and a very small amount come in through
Pence. The agreement is that none of the people from his place can cross over to the Dunkleys’, and it has
not happened in a long time. He stated for anyone to allege the traffic from Dunkleys’ is coming across
from Pence is absolutely ridiculous. He was told once or twice in the last 4-5 months from Roger to fix
the driveway. It was done, and he has not heard anything in months about the driveway not being
compliant or up-to-speed. He noted all of the violations are for Walters Port, not Pence, and are not
related to the Pence Lane project. He hopes the Council members did their research, and they will find
that most of the stuff he is saying is correct.
Seals moved to approve Resolution No. 7093 - LA20-000016 – Paul Thomas Design Build, 2710
Pence Lane, Conditional Use Permit.
Seals asked if the Council could direct Staff to review the condition of the driveway because she believed
that was one of the conditions of the subdivision. She wanted to have Staff review it and keep it a separate
issue because they should not be intertwined.
Johnson asked if Staff entered a complaint. He said he received a letter and video showing the driveway
conditions. He does not know if there is a provision that it needs to be Class 5 or rock, etc.
Barnhart stated Staff does not create a Code Enforcement Complaint for each building issue/complaint for
active building permits. They work through those with the inspection process.
Johnson said in this case, he would recommend entering the most recent complaint from the property
owner so they can track that specific complaint about the condition of the driveway.
Johnson seconded the motion. Roll Call Vote: Ayes 5 (Crosby, Johnson, Printup, Seals, Walsh),
Nays 0.
PUBLIC HEARING
18. LA20-000023, KELLEY PARROW O/B/O WEIS BUILDERS, 2635 KELLEY PARKWAY,
RPUD AMENDMENT
Staff presented a summary of packet information. Staff recommends approval subject to comments and
conditions.
Walsh noted the only issue people had was regarding the lights, because they do not want them pointing
at them, etc. He said there should be down-pointing lights and asked if that was part of the
recommendation.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
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Page 10 of 16
Oakden said he was correct and there has been specific language written to only allow downcast lighting,
which then aligns with the rest of the signage code.
Mayor Walsh opened the public hearing at 6:58 p.m.
There were no public comments regarding this application.
Mayor Walsh closed the public hearing at 6:58 p.m.
Printup moved, Seals seconded, to approve LA20-000023, Kelley Parrow O/B/O Weis Builders,
2635 Kelley Parkway, RPUD Amendment, subject to the comments and conditions. Roll Call Vote:
Ayes 5 (Seals, Printup, Johnson, Crosby, Walsh), Nays 0.
19. LA20-000024, JAY NYGARD. 1380 REST POINT ROAD, VARIANCES LOT AREA,
LOT WIDTH, HARDCOVER, SIDE YARD SETBACK
Mayor Walsh opened and continued the public hearing to May 26 at 6:00 p.m.
Walsh asked what would be happening with regard to the Planning Commission meeting.
Barnhart noted Item 21 of the Agenda is discussion of the May Planning Commission meeting, and the
intention is to have the Planning Commission hold public hearings in May and Walsh should continue it
to the May 18 meeting.
Printup moved, Crosby seconded, to continue LA20-000024, Jay Nygard. 1380 Rest Point Road,
Variances Lot Area, Lot Width, Hardcover, Side Yard Setback, to the May 18 Planning
Commission meeting unless it is canceled due to the current emergency; then it would be moved to
the May 26 Regular City Council Meeting. Roll Call Vote: Ayes 5 (Crosby, Johnson, Printup, Seals,
Walsh), Nays 0.
20. LA20-000025, JOHN KRAEMER, 855 OLD CRYSTAL BAY RD S, VARIANCE:
AVERAGE LAKESHORE SETBACK
Staff presented a summary of packet information. She noted Staff recommends approval.
Crosby commented, while looking at the screen display, that the chimney is shorter.
Curtis agreed with Crosby.
After Curtis displayed a side view of the rendering, oriented everyone, and discussed grade, Johnson
asked whether the only additional piece is the little right-hand upper corner which is downward.
Curtis, referencing another drawing, pointed out the location of the porch. She also displayed a picture of
the current cabin.
Walsh said they are making the volume much bigger because they are excavating underneath the cabin to
flatten it out from the very front, which is much lower than the back.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 11 of 16
Curtis stated Walsh was correct. She indicated the roof space they would lose is about 4 feet. She said the
applicant could probably give the Council the dimensions of the grade drop and roof loss.
Walsh said he would be curious to see what the volume difference is, because it is a slippery slope if
someone starts cutting into the berm wall to flatten it out to create volume in a different area. The Council
does not want to create the opportunity where that becomes the norm. It is a volume issue to him, and as
long as it is in the same box/floor plan and the volume is no different, it is 6 of 1, half a dozen of the
other.
Curtis said in her opinion it is helpful that the average lakeshore setback is a view protection. By lowering
it, if there was an impact from a neighboring property, that would lower that impact. Using the aerial
photo, she pointed out the tree coverage between the cabin and other property.
Walsh asked if the cabin was located in the 0-75.
Curtis stated the cabin is not located in the 0-75 and indicated the 0-75 area on the map.
Walsh said he thought it was in the 0-75 which is why he was having more of an issue with the volume.
Given where the cabin is located, it does not bother him.
Crosby asked what the volume beneath the grade was.
Curtis stated she is not sure and could not do the measurement while online. She said the architect could
address the technical comments.
Walsh stated that since it is not in the 0-75, it is not a volume issue. It is an average lakeshore setback and
the owner is bringing it lower. Even if it were expanded, it would probably not be that big of an issue.
Mayor Walsh opened the public hearing at 7:10 p.m.
Mr. Anthon Ellis, Project Architect, Charlie & Company, 212 Third Avenue North, Minneapolis, said he
is happy to answer any questions.
Crosby asked Mr. Ellis what the volume below grade was.
Mr. Ellis said it is just under 3 feet from the existing cabin finished floor to the new finished slab.
Looking at the elevation displayed on the screen, he pointed out that on the left-hand side of the drawing
there is a sloping solid line at grade and said that it slopes up to meet the new finished floor. However,
they are not changing the grade. He stated if you look at the existing cabin photograph that Curtis had,
you can see at the front edge of the cabin there is plenum/shade space. The cabin sits up on wood framing,
and there is an old fox den beneath the cabin which is essentially open air. They are taking up the lost
space underneath the cabin and grading the existing grade down to meet the finished floor height and then
feathering the grade back down. It is a subtle change in grade. They are not grading down 3 feet
completely on all 4 sides of the cabin; they are maintaining the existing grade on the lakeside.
Walsh commented that it needs a little tender loving care and will be beautiful when it is done.
Mayor Walsh closed the public hearing at 7:12 p.m.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 12 of 16
Johnson moved, Seals seconded, to draft the findings for LA20-000025, John Kraemer, 855 Old
Crystal Bay Rd S, Variance: Average Lakeshore Setback. Roll Call Vote: Ayes 5 (Seals, Printup,
Johnson, Crosby, Walsh), Nays 0.
MAYOR/COUNCIL REPORT
Crosby reminded people to continuously use local businesses as much as possible, get take-out, and
support the people that are struggling during these tough times.
Johnson had nothing to report.
Printup thanked Staff for keeping the City moving along and forward. He said when things are getting
down or a little confusing, keep in mind the millions who don’t have the ability to get down at work.
Seals commented that the people fortunate enough to be working from home and to continue on should be
thankful. There are plenty of Facebook posts about people losing their jobs and things being uncertain.
She encouraged people to stay positive. She said their family has decided they are saving money on gas
and other things so they are diverting it to other local places and getting take-out. She noted the local
newspaper had the Long Lake Liquor Store on it, who had their best month ever. Also, the Long Lake
Fire Department was not able to have their annual pancake breakfast. Instead, they challenged residents to
send in pictures of everyone eating pancakes. She stated many Orono residents made masks for the Fire
Department and local organizations. The lake is open and people are out boating.
Crosby said there has been a lot of talk about essential/non-essential businesses. He personally looks at all
businesses as being essential to their owners and that their employees, clients, and customers tend to be
like family.
Walsh echoed other members’ comments and sent kudos out to the Police Department for keeping
everyone safe. He feels like the light is at the end of the tunnel and hopes it comes sooner rather than
later. Although he does not look forward to traffic, he is looking forward to traffic. He encouraged
everyone to be safe, wash their hands, and practice smart social-distancing.
CITY ADMINISTRATOR REPORT
21. DISCUSS MAY PLANNING COMMISSION
Rief said he wanted to have a discussion about whether to cancel the Planning Commission’s May
meeting and do it at the second Council meeting of the month, or if the City wants to attempt this type of
platform with the Planning Commission members on the next round of applications. Staff is looking for
feedback because they have to advertise public hearings on April 28.
Walsh indicated that Barnhart helped direct the first time, it didn’t seem that hard, and Staff has got it
down pat. Worst-case scenario, Staff can work with the Planning Commission to get them through their
public hearings. He would like to get them re-engaged and back in the process. He said the public is used
to going to the Planning Commission meetings to give their story to them and answer questions. He is in
favor of having the Planning Commission up and running in May.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 13 of 16
Seals said if they are not on the Planning Commission liaison for the meeting, normally they can just
watch the meeting. She asked if that still applied or would it be different now and become an open
meeting rule violation.
Rief stated as long as she is an attendee it is okay, because they do not allow comments or any
communications from attendees because they are all muted.
Seals said it is nice to watch the interchange and hear how the conversation goes. She always tells herself
she will go back and read the notes but does not.
Johnson stated he is in favor of getting the Planning Commission back in the loop, adding that no one
knows how long this will go on. They vet out a lot of things which helps the Council be more efficient.
Crosby, Printup, and Seals indicated they agreed.
Rief said he sent an email the previous evening about policy issues, but after talking to Mattick and Staff,
they felt they needed to vet that better before it was brought to the City Council. He discussed the
transition of non-essential workers. He stated the City is working through Executive Order 20-40 and all
of the components prior to that and how that impacts Staff bringing anybody back into City Hall, the
parks, and anywhere else the City provides services. They are working to make sure there is appropriate
cleanliness, keeping the safety of the employees in mind. Currently, the City has enough vehicles to
handle all of their full-time Public Works employees. In the Police Department, they sanitize the vehicles
between shifts to ensure limited contact. When the City adds seasonal and part-time workers for the
outdoors, there are not enough vehicles. The City is trying to work through a process of how to ensure
that if there’s more than one person in the vehicle, they are both safe and there is no back-and-forth
contamination. He stated part of the process is to adopt a formal Leave Plan in accordance with Federal
laws and State guidance. No changes have been made to that since April 17, so Staff is able to better
outline what is authorized/unauthorized and how to handle any leave associated with COVID-19 of any
Staff or their family members. They are also making sure they are meeting the requirements for
separation. Currently, at City Hall there are a limited number of people, and they plan to keep that as
limited as possible. They want to make sure that when someone comes in, even if it is on a separate day,
they have their own workspace.
Rief commented that the golf course was open the past weekend and they are working on plans to
accommodate more COVID-19 stuff and how to allow the use of golf carts. They are trying to limit
interactions and looking at best practices as far as what other golf courses are doing, and working on a
method to provide beverages through a window rather than people coming indoors. They are doing a
phased-in approach at the golf course to make sure employees and those using the golf course are kept
safe.
Rief stated a number of comments have come up about the brush site. They are challenged on leaving it
open on Saturday mornings; they have had some illegal dumping. Now that there is an attendant, they will
work on a way to limit it to resident-only use; commercial use might be phased in as they get through the
rush of the other stuff going on. He said part of the concern is how to handle transactions on the
commercial side, and they might end up sending an invoice in the mail rather than at point-of-sale.
Seals asked what the illegal dumping consisted of.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 14 of 16
Rief said he believed it was a sofa, TV, and another item which he could not remember. They posted
limited use/residents-only, and had a 40-yard truck dump on that day. They have the area under video
surveillance, so they talked to them and are trying to make it work for both parties.
Seals noted, if the area is under video surveillance, they should probably know who dumped the couch
and TV.
Rief agreed and said part of the challenge is being able to identify the license plate, etc.
Printup said although illegal dumping and other stuff goes on there, it still is a very successful thing for
the residents. He is glad it is open, even though it is limited, and it is good that it will be attended now.
Printup, referencing the Executive Orders details, stated those points were talked about at the Emergency
Council meeting and they should be moving along.
Rief stated there have been some changes since then, and Mattick and himself fall back on whatever the
law states. There have been 8-9 legislative changes related to HR-type policies. There are 41 different
Executive Orders, and they are trying to sift through and make sure they catch everything. Part of Number
40, to bring non-essential workers back, is to actually outline it as a policy. They are taking a summary of
all the other ones and putting it into one document. Rief also said the Long Lake Fire Department
received 650 masks, and he thanked everyone. Regarding the communications plan, he will work up a
Memorandum and plan. In addition, he said he is getting feedback from department heads that people are
experiencing low morale due to the uncertainty of things. Department heads have also reported they are
dealing with a lot of angry people. He said everyone has a little more stress right now, including having
kids at home, and between teaching and working, they are working 18-hour days and it is starting to wear
on them. He noted the City of Orono cannot control what other governments do above it and just reacts as
best as possible.
Seals said Rief’s point is valid; and if you can’t control it, you have to figure a way around it and make
the best of the situation. She discussed her child’s homework situation. She is looking at it as, it is 1½
months of school and they will figure it out. She has the same theory regarding work, that it will all work
out and there is a light at the end of the tunnel.
Printup stated it’s about people pulling together and supporting each other. If the workload gets a little out
of hand, the City needs to get the part-timers going.
Seals said Printup had a good point and if Staff feels like they are under water, the City Council is willing
to support them with additional contracted Staff, but then they have to take the help also.
Crosby commented that the City has to acknowledge what Staff is feeling, let them know they
understand, and that everybody is feeling the tension, anger, and pressure. He thinks that is going through
all communities. He talked about letting Staff know there is a light at the end of the tunnel; it will not be
forever and it will pass. Their feelings are completely legitimate and understandable and the Council
empathizes with them; however, it does not change the fact that we all have a job to do.
Rief said he has been communicating 1-2 times a week as far as changes on the legislative side and how it
can potentially impact Staff. He has received comments thanking him for doing that. He stated the social
aspect of work is out the window and they have been holding a weekly event where Staff can interact and
ask questions, which helps; but change is hard.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 15 of 16
Crosby thanked Rief and said, as a Council, they appreciate his extra effort.
Johnson said he looks at things a little differently and that people need to adjust. People have jobs to do.
The City is set up to serve its citizens, and if the City is getting more calls from angry citizens, they
should be asking what they can do differently, because it may be a result of a level of service the City is
missing. He appreciates all the complexities that go into this for all of the families and noted it’s
important that we keep doing our jobs. He asked what the volume has been for the City.
Rief said they have had a larger number of inquiries related to remodeling and those types of permits for
the month of April, although he does not have a number. There have also been calls relating to utilities,
which generally happens after the quarterly billings go out. As a result, the month of April was busier
than the previous 2 months combined just to meet those demands. Regarding why people might be angry,
he dealt with 2 calls earlier about the brush site. Staff is addressing as much as they feel is safe to do
because of the conditions. That is how the City is treating the golf course also. He stated they also had an
emergency utility shut-off on Casco Point, which shuts off everyone. Because it was such a hurried
situation, Staff did not have the time to get door hangers, which is usually handled by the part-timers who
have been considered to not be essential. He said they posted a sign on the road, but noted if no one is
driving, it would not be seen. Now they will be able to do it with the part-time staff, just like in the past.
Walsh said he would not characterize 1 of the brush site calls as angry, because 1 person called him and
he told the caller to contact Rief. He would consider it a more colorful conversation. He said sometimes
people do not understand why and they think they have the solution and it is more of a talk-through.
Printup noted if he had 2 angry calls a day, that would be a good day.
Johnson indicated that his email address is not on the website.
Rief stated he would fix that.
Johnson told Rief he is interested in learning the data behind his report about numbers doubling in April.
He said it would be very helpful to get some visibility as far as what Staff is undertaking and that if there
was a more formalized process, it would be very beneficial.
Seals agreed with Johnson and said a word like “double” could mean going from 1 to 2. It would be good
to see data if the City Council wants to fully understand phrases like “things are getting crazy.”
Johnson said that would allow the Council to see what department is struggling rather than a blanket
statement such as “all the department heads indicated their people have low morale.” There may be areas
that need more support and there may be areas that need recognizing for adjusting and adapting such as
Police Officers and Public Works, who are being asked to do tougher things right now.
Rief agreed and said he will compile some information.
Printup wondered what the succession plan is for each position, who backs it up, and said if it requires a
part-timer to back it up, they are going to back it up, because City business has to get done.
CITY ATTORNEY REPORT
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Page 16 of 16
None
ADJOURNMENT
Crosby moved, Printup seconded, to adjourn the Orono City Council meeting at 7:45 p.m. Roll Call
Vote: Ayes 5 (Seals, Printup, Johnson, Crosby, Walsh), Nays 0.
ATTEST:
_____________________________________ _______________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
Page 1 of 2
Orono City Council
Work Session
Monday, April 27, 2020
Council Chambers (Held by Electronic Means)
5:00 p.m.
AGENDA
PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals,
Aaron Printup and Matt Johnson. Staff members present were City Administrator Dustin
Rief, Finance Director Ron Olson, Community Development Director Jeremy Barnhart,
Director of Public Works/City Engineer, and City Clerk Anna Carlson.
1. Insurance Committee Update
Finance Director Ron Olson stated that staff had met with the Insurance committee
and discussed the process the City may need to go through for finding a new
insurance carrier. The committee agreed that it is time to do something to save the
insurance premiums. Olson also mentioned the effects that would occur if the city
left LOGIS and possible concerns that may come after the fact. Olson asked for the
input of the Council in regards to searching for a new carrier.
There was discussion of why the City should pursue other carriers. The Council
consented that it would be wise to look for other options.
Mayor Dennis Walsh asked if staff thought it is worth the risk to leave LOGIS.
City Administrator Dustin Rief recommends that the City goes out for bid.
Walsh mentioned that guidance from Council is to go out for bid on a carrier.
Council member Aaron printed asked if the City should reach out to other
surrounding Cities to let them know Orono is leaving LOGIS and why.
Rief stated he would look into reaching out to surrounding cities letting them know
that we are leaving and give them a run-down of why.
2. 2021 Street Maintenance Planning and Engineering
City Engineer/Public Works Director Adam Edwards began the presentation of
Orono’s 2021 Pavement Management Plan.
Walsh asked the Council to go out and look at the roads to get an idea for which roads
need to be added or moved for improvement.
City Engineer/Public Works Director Adam Edwards presented the 2021 Roads plan.
He recommended that the levy be increased in 2021 and again in 2022 to fully fund
Page 2 of 2
the needed projects. Edwards also gave his recommendation of road projects are
necessary for 2021. Edwards asked for guidance on the funding for roads as well as
which road projects the Council would like to see happen for 2021.
There was some additional discussion about current and upcoming projects, budget
recommendations and other items relating to road projects.
Mayor Walsh mentioned it would be wise to go out, look and to take note of any
other issues that may be need to be addressed. Walsh would first like to discuss all
evaluations collectively at the next work session before moving it to the regular
meeting.
Adjourned: 5:51 p.m.
__________________________________
Dennis Walsh, Mayor
ATTEST:
___________________________________
Anna Carlson, City Clerk
AGENDA ITEM
Prepared By: MLU Reviewed By: RJO Approved By: DJR
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
113868 to 113940, totaling $253,271.60.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
#113875 Aspen Equipment
$19,190.43
Payment for the purchase of an Anti-Icing system
attachment for Plow Truck Unit #425. This is used for
pretreatment of roadways before ice or snow storm.
#113889 City of Wayzata
$11,585.45
Payment for Quarter 1 2020 water and sewer service
received from the City of Wayzata.
#113921 Quality Flow
$71,125.00
Payment for the rehabilitation of lift station #19 and #30.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register
Item No.: 3 Date: May 11, 2020
Item Description: Claims/Bills
Presenter: Ron Olson
Finance Director
Agenda
Section:
Consent Agenda
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CITY OF ORONO PETTY CASH 04/28/2020 113820 042320 101-10305 GC CHANGE FUND 200.00-
Total 113820:200.00-
UNITED FARMERS COOPERATI 05/07/2020 113863 21-59216 701-49800-222 PROPANE UNIT 432 38.98-
Total 113863:38.98-
Bridgewater Bank 04/28/2020 113868 042320 101-10305 GC CHANGE FUND 200.00
Total 113868:200.00
ADVANCED IMAGING SOLUTIO 05/11/2020 113871 413010240 710-49970-413 PW COPIER LEASE 03/20/20-4/20/20 121.76
Total 113871:121.76
ALLSTREAM 05/11/2020 113872 16799093 101-42110-321 PHONE SERVICE 04/23-05/22/20 Police Department 317.80
ALLSTREAM 05/11/2020 113872 16799093 101-41900-321 PHONE SERVICE 04/23-05/22/20 Central Services 444.92
ALLSTREAM 05/11/2020 113872 16799093 601-49400-321 PHONE SERVICE 04/23-05/22/20 Water 74.15
ALLSTREAM 05/11/2020 113872 16799093 602-49450-321 PHONE SERVICE 04/23-05/22/20 Sewer 169.49
ALLSTREAM 05/11/2020 113872 16799093 101-45210-321 PHONE SERVICE 04/23-05/22/20 Golf Course 52.97
Total 113872:1,059.33
AMERICAN PLANNING ASSOCI 05/11/2020 113873 129242-2045 101-42400-433 MEMBERSHIP J. BARNHART Building & Zoning 599.00
Total 113873:599.00
APPRIZE TECHNOLOGY SOLUT 05/11/2020 113874 19960 101-41900-319 ADMINISTRATIVE FEE 05/20 Central Services 566.50
Total 113874:566.50
ASPEN EQUIPMENT 05/11/2020 113875 10216867 405-48500-580 ANTI-ICING UNIT #425A 19,162.00
ASPEN EQUIPMENT 05/11/2020 113875 10217032 701-49800-221 UNIT 425 WING MOUNT REPAIR 460.43
ASPEN EQUIPMENT 05/11/2020 113875 10217297 701-49800-221 UNIT 425 WING MOUNT REPAIR 432.00-
Total 113875:19,190.43
Aspen Mills 05/11/2020 113876 256433 101-42110-226 ASPEN MILLS UNIFORMS Police Department 56.13
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 113876:56.13
BERGERSON CASWELL INC 05/11/2020 113877 28741 651-49910-227 BENTONITE FOR MAPLE LANE STORM REPAIR Storm Water 100.00
Total 113877:100.00
BIFFS INC 05/11/2020 113878 W759968 101-45200-415 BEDERWOOD PARK Parks 70.28
BIFFS INC 05/11/2020 113878 W759969 101-45200-415 SUMMIT BEACH Parks 70.28
BIFFS INC 05/11/2020 113878 W759970 101-45200-415 HACKBERRY PARK Parks 57.00
BIFFS INC 05/11/2020 113878 W759971 101-45210-415 ORONO GOLF COURSE Golf Course 28.49
BIFFS INC 05/11/2020 113878 W759972 101-45200-415 CRYSTAL BAY PLAYGROUND Parks 28.49
BIFFS INC 05/11/2020 113878 W759973 101-45200-415 NAVARRE PLAYGROUND Parks 70.28
BIFFS INC 05/11/2020 113878 W759974 101-45200-415 FRENCH CREEK PRESERVE Parks 28.49
BIFFS INC 05/11/2020 113878 W759975 101-45200-415 LURTON PARK Parks 66.50
BIFFS INC 05/11/2020 113878 W759976 101-45220-415 BRUSH SITE Brush Site 28.49
BIFFS INC 05/11/2020 113878 W759977 101-45200-415 SEVEN NATIONS NATURAL AREA Parks 30.88
Total 113878:479.18
BOLTON & MENK INC.05/11/2020 113879 0248559 101-43170-304 18-019 2018 STREETS Engineering 62.00
BOLTON & MENK INC.05/11/2020 113879 0248562 101-43280-304 200 BEDERWOOD Special Services 1,047.00
Total 113879:1,109.00
BOYER TRUCKS 05/11/2020 113880 77672R 701-49800-222 BRAKE LIGHT 328.92
Total 113880:328.92
Bratt Tree Company 05/11/2020 113881 3556 101-43000-408 TREE REMOVAL IN ROW Public Works Department 1,400.00
Total 113881:1,400.00
CARDMEMBER SERVICE 05/11/2020 113882 042120 101-41110-439 MEETING EXPENSES COVID Mayor & Council 115.59
CARDMEMBER SERVICE 05/11/2020 113882 042320 101-42110-439 MEETING EXPENSES Police Department 80.72
CARDMEMBER SERVICE 05/11/2020 113882 042720 710-49970-221 POWER STRIPS 38.69
CARDMEMBER SERVICE 05/11/2020 113882 050520 101-45210-221 CABLES - CREDIT CARD READER Golf Course 32.23
CARDMEMBER SERVICE 05/11/2020 113882 050620 101-43000-221 PHONE CASE/HOLSTER - PW Public Works Department 24.72
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 113882:291.95
CECE S SIGNS 05/11/2020 113883 8344 701-49800-221 GRAPHICS - UNIT 425A ANTI-ICE & 460 FENDER 14.00
Total 113883:14.00
CENTERPOINT ENERGY MAIN 05/11/2020 113884 042220 602-49450-381 1222 BRACKETTS PT RD GAS 3/19/20-4/20/20 Sewer 21.26
CENTERPOINT ENERGY MAIN 05/11/2020 113884 042820 101-45210-381 GAS SERVICE 03/20/20-04/20/20 Golf Course 117.86
CENTERPOINT ENERGY MAIN 05/11/2020 113884 042820 601-49400-381 GAS SERVICE 03/20/20-04/20/20 Water 592.72
CENTERPOINT ENERGY MAIN 05/11/2020 113884 042820 602-49450-381 GAS SERVICE 03/20/20-04/20/20 Sewer 472.56
CENTERPOINT ENERGY MAIN 05/11/2020 113884 042820 101-41900-381 GAS SERVICE 03/20/20-04/20/20 Central Services 590.64
CENTERPOINT ENERGY MAIN 05/11/2020 113884 042820 101-42110-381 GAS SERVICE 03/20/20-04/20/20 Police Department 188.86
Total 113884:1,983.90
CENTURY LINK 05/11/2020 113885 041920 101-45210-321 GC PHONE/INTERNET 4/19-5/18/20 Golf Course 233.19
Total 113885:233.19
CINTAS CORPORATION 05/11/2020 113886 4036939386 101-43000-226 UNIFORMS Public Works Department 76.00
CINTAS CORPORATION 05/11/2020 113886 4036939386 101-43000-221 SHOP TOWELS Public Works Department .56
CINTAS CORPORATION 05/11/2020 113886 4039336540 101-43000-226 UNIFORMS Public Works Department 72.16
CINTAS CORPORATION 05/11/2020 113886 4039336540 101-43000-221 SHOP TOWELS Public Works Department 2.63
CINTAS CORPORATION 05/11/2020 113886 4039336540 101-43000-404 MAT SERVICE - PW Public Works Department 2.40
CINTAS CORPORATION 05/11/2020 113886 4042856159 101-43000-226 UNIFORMS Public Works Department 62.16
CINTAS CORPORATION 05/11/2020 113886 4042856292 101-45210-401 MAT SERVICE - GC Golf Course 8.92
CINTAS CORPORATION 05/11/2020 113886 4046064905 101-45210-401 MAT SERVICE - GC Golf Course 8.92
CINTAS CORPORATION 05/11/2020 113886 4048983004 101-43000-221 SHOP TOWELS Public Works Department 2.63
CINTAS CORPORATION 05/11/2020 113886 4048983004 101-43000-226 UNIFORMS Public Works Department 59.54
CINTAS CORPORATION 05/11/2020 113886 4048983004 101-43000-404 MAT SERVICE - PW Public Works Department 14.40
CINTAS CORPORATION 05/11/2020 113886 4049545672 101-43000-221 SHOP TOWELS Public Works Department 2.63
CINTAS CORPORATION 05/11/2020 113886 4049545672 101-43000-226 UNIFORMS Public Works Department 59.54
Total 113886:372.49
CITY OF BLOOMINGTON 05/11/2020 113887 2000091 601-49400-489 WATER TESTING Water 31.50
Total 113887:31.50
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CITY OF LONG LAKE 05/11/2020 113888 00201488 601-49400-387 1ST QTR 2020 WATER Water 937.77
CITY OF LONG LAKE 05/11/2020 113888 00201488 602-49450-387 1ST QTR 2020 SEWER SERVICE Sewer 1,682.99
Total 113888:2,620.76
CITY OF WAYZATA 05/11/2020 113889 05042020 602-49450-387 1ST QUARTER 2020 SEWER Sewer 7,463.70
CITY OF WAYZATA 05/11/2020 113889 05042020 601-49400-387 1ST QUARTER 2020 WATER Water 4,121.75
Total 113889:11,585.45
CITYVIEW PLUMBING & HEATIN 05/11/2020 113890 103716660 601-49400-489 REPAIR 1920 CONCORDIA ST PIPE BELOW MET Water 189.76
Total 113890:189.76
COMPASS MINERALS AMERICA 05/11/2020 113891 622868 101-43000-224 UNTREATED ROAD SALT Public Works Department 5,781.70
Total 113891:5,781.70
CORE & MAIN 05/11/2020 113892 M235269 601-49400-227 HYDRANT REPLACEMENT @ 2264 SHADYWOO Water 3,447.80
CORE & MAIN 05/11/2020 113892 M235465 601-49400-227 HYDRANT OIL Water 500.85
CORE & MAIN 05/11/2020 113892 M244112 601-49400-227 CURB STOP PARTS FOR STOCK Water 1,583.81
CORE & MAIN 05/11/2020 113892 M246030 601-49400-227 HYDRANT GREASE Water 106.44
CORE & MAIN 05/11/2020 113892 M284680 651-49910-227 PLUG MIX Storm Water 40.12
CORE & MAIN 05/11/2020 113892 M285148 651-49910-227 PLUG MIX Storm Water 44.98
Total 113892:5,724.00
DITTER INC.05/11/2020 113893 I4293 101-42110-404 BUILDING MAINTENANCE Police Department 1,172.90
DITTER INC.05/11/2020 113893 I4295 101-42110-404 BUILDING MAINTENANCE - POST OFFICE Police Department 90.00
Total 113893:1,262.90
EARL F ANDERSON & ASSOC 05/11/2020 113894 0123030-IN 101-43000-224 WARNING SIGN FRAMES Public Works Department 130.40
Total 113894:130.40
ECM PUBLISHERS INC 05/11/2020 113895 772613 101-41900-352 ORDINANCE 242 Central Services 62.58
ECM PUBLISHERS INC 05/11/2020 113895 772614 101-42400-307 ORDINANCE 244 Building & Zoning 455.94
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 113895:518.52
ESS BROTHERS & SONS 05/11/2020 113896 AA1750 651-49910-227 STORM COVER FOR 3286 N SHORE DRIVE Storm Water 150.00
Total 113896:150.00
FAST SIGNS 05/11/2020 113897 100-32674 225-45200-530 BIG ISLAND PROJECT 19-033 3,158.95
Total 113897:3,158.95
FASTENAL 05/11/2020 113898 MNPLY1225 101-43000-224 LAG SCREWS/ WASHER Public Works Department 29.99
Total 113898:29.99
G&H Distributing & Supply Inc 05/11/2020 113899 00143712 701-49800-221 HYDRANT HOSE 56.91
G&H Distributing & Supply Inc 05/11/2020 113899 00143787 701-49800-221 HYD COUPLING REPAIR LOADER 9.05
Total 113899:65.96
GENUINE PARTS COMPANY/NA 05/11/2020 113900 3270-473127 101-42110-402 SQUAD SUPPLIES Police Department 43.47
Total 113900:43.47
GOPHER ACE 05/11/2020 113901 001224/1 701-49800-221 ANTI SKID 13.74
Total 113901:13.74
GREEN LIGHTS RECYCLING IN 05/11/2020 113902 20-2751 101-43000-404 LIGHT BULB DISPOSAL Public Works Department 174.57
Total 113902:174.57
GROUP HEALTH INC 05/11/2020 113903 W817214 101-42110-135 EAP HEALTH FOR 4/2020 Police Department 12.00
Total 113903:12.00
HEALTH PARTNERS 05/11/2020 113904 96708055 101-15998 HEALTH INSURANCE 5/2020 4,138.00
HEALTH PARTNERS 05/11/2020 113904 96708055 101-42110-135 HEALTH INSURANCE 5/2020 Police Department 739.50
HEALTH PARTNERS 05/11/2020 113904 96708055 101-21706 HEALTH INSURANCE 5/2020 53,852.50
City of Orono Check Register - COUNCIL REPORT Page: 6
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 113904:58,730.00
HENNEPIN COUNTY INFOR TE 05/11/2020 113905 1000149945 710-49970-401 NETWORK SUPPORT 5-2020 58.00
Total 113905:58.00
Jason Goehring 05/11/2020 113906 042820 101-45210-226 WATERPROOF SAFETY WORK BOOT Golf Course 200.00
Total 113906:200.00
JLR GARAGE DOOR SERVICE I 05/11/2020 113907 62031 101-42110-404 BUILDING MAINTENANCE Police Department 125.00
Total 113907:125.00
LANO EQUIPMENT 05/11/2020 113908 03-744528 701-49800-403 UNIT #451 REPAIR TASK 43834 598.85
Total 113908:598.85
LOGIS 05/11/2020 113909 48679 405-48500-575 HOSTED SERVERS PROJECT 437.50
LOGIS 05/11/2020 113909 48706 710-49970-329 BACKUPS 5/20 804.00
LOGIS 05/11/2020 113909 48706 710-49970-311 HOSTED SERVERS 5/20 1,093.00
LOGIS 05/11/2020 113909 48706 101-42110-310 POLICE RECORDS 5/20 Police Department 7,305.00
LOGIS 05/11/2020 113909 48706 710-49970-329 INTERNET 5/20 509.00
LOGIS 05/11/2020 113909 48776 710-49970-221 ENTRUST TOKEN - STENSRUD 15.00
Total 113909:10,163.50
LUBE TECH ESI 05/11/2020 113910 1562010 701-49800-221 DRUM DEPOSIT 40.00-
LUBE TECH ESI 05/11/2020 113910 1598512 101-43000-404 FLAMMABLE WASTE TRAP PUMPING Public Works Department 431.25
LUBE TECH ESI 05/11/2020 113910 1598512 101-42110-212 FLAMMABLE WASTE TRAP PUMPING Police Department 431.25
Total 113910:822.50
MACQUEEN EQUIPMENT 05/11/2020 113911 P27323 701-49800-222 UNIT #460 REPAIR 48.84
Total 113911:48.84
MANSFIELD OIL COMPANY 05/11/2020 113912 21762599 701-49800-212 DIESEL FUEL 395.03
MANSFIELD OIL COMPANY 05/11/2020 113912 21762600 101-42110-212 UNLEADED FUEL Police Department 3,168.13
City of Orono Check Register - COUNCIL REPORT Page: 7
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 113912:3,563.16
METRO WEST INSPECTIONS S 05/11/2020 113913 2384 101-42400-310 BUILDING INSPECTIONS Building & Zoning 8,983.50
Total 113913:8,983.50
MINUTEMAN PRESS 05/11/2020 113914 27231 101-41900-352 SPRING NEWSLETTER Central Services 1,642.23
MINUTEMAN PRESS 05/11/2020 113914 27232 101-41900-352 SPRING NEWSLETTER POSTAGE Central Services 800.73
Total 113914:2,442.96
Morast, John & Linda 05/11/2020 113915 050620 101-22205 ESCROW REFUND-2016-00490 1135 LOMA LIND 700.00
Total 113915:700.00
NAVARRE HARDWARE 05/11/2020 113916 323963 601-49400-489 POSTAGE FOR WATER SAMPLES Water 34.93
NAVARRE HARDWARE 05/11/2020 113916 324006 601-49400-240 SNAPS FOR KEYS Water 3.29
NAVARRE HARDWARE 05/11/2020 113916 324085 101-42110-240 COVID CLEANING Police Department 19.53
NAVARRE HARDWARE 05/11/2020 113916 324087 601-49400-489 SHIPPING WATER SAMPLES Water 11.37
Total 113916:69.12
NEWEGG INC 05/11/2020 113917 1302741406 101-42110-221 SQD PRINTER CABLE Police Department 12.79
NEWEGG INC 05/11/2020 113917 1302741848 710-49970-221 COVID 19 - EARPHONES 18.88
NEWEGG INC 05/11/2020 113917 1302744056 710-49970-221 COVID 19 - EARPHONES 7.97
NEWEGG INC 05/11/2020 113917 1302749357 101-42110-221 SQUAD CABLES USB Police Department 62.36
NEWEGG INC 05/11/2020 113917 1302756190 710-49970-221 COVID 19 - WIRELESS MICE 67.04
NEWEGG INC 05/11/2020 113917 1302756408 710-49970-221 WIRELESS MICE 46.80
Total 113917:215.84
NORTHERN DEWATERING INC 05/11/2020 113918 38190 101-43000-433 UNIT 425 A BRINE TANK Public Works Department 32.45
Total 113918:32.45
OFFICE DEPOT 05/11/2020 113919 4734480710 101-42110-201 OFFICE SUPPLIES - PD Police Department 280.50
OFFICE DEPOT 05/11/2020 113919 4743285510 101-42110-201 OFFICE SUPPLIES - PD Police Department 71.58
OFFICE DEPOT 05/11/2020 113919 4743299490 101-42110-201 OFFICE SUPPLIES - PD Police Department 33.91
OFFICE DEPOT 05/11/2020 113919 4743299500 101-42110-201 OFFICE SUPPLIES - PD Police Department 39.01
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
OFFICE DEPOT 05/11/2020 113919 4851461930 101-42110-201 OFFICE SUPPLIES - PD Police Department 16.30
OFFICE DEPOT 05/11/2020 113919 4851461930 101-42110-201 OFFICE SUPPLIES - PD Police Department 34.64
OFFICE DEPOT 05/11/2020 113919 4851580670 101-42110-201 OFFICE SUPPLIES - PD Police Department 15.49
OFFICE DEPOT 05/11/2020 113919 4859464190 101-42110-201 OFFICE SUPPLIES - PD Police Department 49.99
Total 113919:541.42
PIRTEK 05/11/2020 113920 PL-T0000187 701-49800-221 O RINGS 45.13
Total 113920:45.13
QUALITY FLOW SYSTEMS INC 05/11/2020 113921 38849 602-49450-406 GS#31 REPAIR Sewer 305.00
QUALITY FLOW SYSTEMS INC 05/11/2020 113921 38879 602-49450-406 LS#3 TRANSFER SWITCH Sewer 4,780.00
QUALITY FLOW SYSTEMS INC 05/11/2020 113921 38880 602-49450-406 LS #19 REMODEL Sewer 32,460.00
QUALITY FLOW SYSTEMS INC 05/11/2020 113921 38881 602-49450-406 LS#30 REMODEL Sewer 33,580.00
Total 113921:71,125.00
QUALITY STAINLESS INC 05/11/2020 113922 INV181243 701-49800-221 TRUCK BRINE TANK PARTS 66.52
Total 113922:66.52
RANDYS ENVIRONMENTAL SER 05/11/2020 113923 APRIL2020 101-45210-404 GARBAGE SERVICE - 4/2020 Golf Course 83.59
RANDYS ENVIRONMENTAL SER 05/11/2020 113923 APRIL2020 101-45200-404 GARBAGE SERVICE - 4/2020 Parks 48.48
RANDYS ENVIRONMENTAL SER 05/11/2020 113923 APRIL2020 101-41900-404 GARBAGE SERVICE - 4/2020 Central Services 361.16
Total 113923:493.23
SiteOne Landscape Supply LLC 05/11/2020 113924 98902921-00 651-49910-227 EROSION LOGS Storm Water 70.51
Total 113924:70.51
St. Cyr Johnson Enterprises 05/11/2020 113925 8914-1-9474-101-42110-226 COVID UNIFORMS Police Department 451.63
Total 113925:451.63
STAR TRIBUNE 05/11/2020 113926 042620 101-42110-208 SUBSCRIPTION Police Department 149.11
Total 113926:149.11
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
STONEBAY BUILDERS LLC 05/11/2020 113927 05052020 999-10015 UB REFUND - DUP PAY 656 SANDSTONE 64.86
Total 113927:64.86
STREICHERS POLICE EQUIP 05/11/2020 113928 I1424633 101-42110-226 UNIFORM Police Department 79.97
STREICHERS POLICE EQUIP 05/11/2020 113928 I1424657 101-42110-226 UNIFORMS Police Department 89.98
STREICHERS POLICE EQUIP 05/11/2020 113928 I1425297 101-42110-226 UNIFORMS Police Department 89.99
STREICHERS POLICE EQUIP 05/11/2020 113928 I1425393 101-42110-240 IRRITANT & AEROSOL Police Department 29.98
STREICHERS POLICE EQUIP 05/11/2020 113928 I1428002 101-42110-228 TRAINING SUPPLIES Police Department 1,942.50
STREICHERS POLICE EQUIP 05/11/2020 113928 I1428541 101-42110-226 UNFORMS Police Department 45.98
STREICHERS POLICE EQUIP 05/11/2020 113928 I1428587 101-42110-240 EQUIPMENT Police Department 55.98
Total 113928:2,334.38
SUN LIFE FINANCIAL 05/11/2020 113929 0520LIFE 101-21710 LIFE INS-MAY/2020 1,217.00
SUN LIFE FINANCIAL 05/11/2020 113929 0520STD 101-21714 STD-MAY/2020 888.05
Total 113929:2,105.05
THE HARTFORD 05/11/2020 113930 0520LTD 101-21713 LTD 05/2020 1,802.21
Total 113930:1,802.21
THOMSON WEST 05/11/2020 113931 842234040 101-42110-311 WEST INFORMATION 4/20 Police Department 204.96
Total 113931:204.96
TimeSaver Off Site Secretarial Inc 05/11/2020 113932 M25603 101-41110-439 CC & HRA MEETING MINUTES Mayor & Council 499.75
Total 113932:499.75
US Bank Equipment Finance 05/11/2020 113933 412836959 710-49970-413 COPIERS 596.76
Total 113933:596.76
VANGUARD CLEANING SYSTE 05/11/2020 113934 72156 101-41900-407 JANITORIAL SERVICE - CITY 5/20 Central Services 1,435.50
VANGUARD CLEANING SYSTE 05/11/2020 113934 72156 101-42110-407 JANITORIAL SERVICE -PD 5/20 Police Department 1,039.50
Total 113934:2,475.00
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
VARNER MOBILE SERVICES LL 05/11/2020 113935 7956 701-49800-402 UNIT #427 REPAIR TASK 43835 257.45
Total 113935:257.45
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-42110-321 INTERNET 3/7/20-4/6/20 Police Department 1,751.38
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-41900-321 INTERNET 3/7/20-4/6/20 Central Services 249.95
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-42400-321 INTERNET 3/7/20-4/6/20 Building & Zoning 70.02
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-43000-321 INTERNET 3/7/20-4/6/20 Public Works Department 35.01
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-45200-321 INTERNET 3/7/20-4/6/20 Parks 35.01
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-45210-321 INTERNET 3/7/20-4/6/20 Golf Course 146.45
VERIZON WIRELESS 05/11/2020 113936 9849874286 101-45220-321 INTERNET 3/7/20-4/6/20 Brush Site 105.03
VERIZON WIRELESS 05/11/2020 113936 9849874286 601-49400-321 INTERNET 3/7/20-4/6/20 Water 96.63
VERIZON WIRELESS 05/11/2020 113936 9849874286 602-49450-321 INTERNET 3/7/20-4/6/20 Sewer 96.63
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-42110-321 INTERNET 3/7/20-4/6/20 Police Department 1,752.55
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-41900-321 INTERNET 3/7/20-4/6/20 Central Services 249.40
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-42400-321 INTERNET 3/7/20-4/6/20 Building & Zoning 70.02
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-43000-321 INTERNET 3/7/20-4/6/20 Public Works Department 35.01
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-45200-321 INTERNET 3/7/20-4/6/20 Parks 35.01
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-45210-321 INTERNET 3/7/20-4/6/20 Golf Course 146.15
VERIZON WIRELESS 05/11/2020 113936 9851967704 101-45220-321 INTERNET 3/7/20-4/6/20 Brush Site 105.03
VERIZON WIRELESS 05/11/2020 113936 9851967704 601-49400-321 INTERNET 3/7/20-4/6/20 Water 232.08
VERIZON WIRELESS 05/11/2020 113936 9851967704 602-49450-321 INTERNET 3/7/20-4/6/20 Sewer 232.08
VERIZON WIRELESS 05/11/2020 113936 9851967704 601-49400-415 REPLACE IPAD Water 959.98
VERIZON WIRELESS 05/11/2020 113936 9851967704 601-49400-415 REPLACE IPAD Water 959.98
Total 113936:7,363.40
Whitaker, James 05/11/2020 113937 050620 101-22205 EXCROW REFUND - SE18-000030 970.00
Total 113937:970.00
WILLIAMS TOWING 05/11/2020 113938 20-481 101-42110-436 RECOVERED STOLEN Police Department 155.00
Total 113938:155.00
XCEL ENERGY 05/11/2020 113939 683102339 101-41900-381 ELECTRIC 3/24/20-3/22/20 Central Services 1,581.04
XCEL ENERGY 05/11/2020 113939 683102339 101-42110-381 ELECTRIC 3/24/20-3/22/20 Police Department 929.22
XCEL ENERGY 05/11/2020 113939 683102339 101-42110-381 ELECTRIC 3/24/20-3/22/20 Police Department 31.84
XCEL ENERGY 05/11/2020 113939 683102339 101-43000-381 ELECTRIC 3/24/20-3/22/20 Public Works Department 201.89
XCEL ENERGY 05/11/2020 113939 683102339 101-43000-386 ELECTRIC 3/24/20-3/22/20 Public Works Department 1,947.83
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 4/28/2020 - 5/11/2020 May 07, 2020 01:49PM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
XCEL ENERGY 05/11/2020 113939 683102339 101-45200-381 ELECTRIC 3/24/20-3/22/20 Parks 42.46-
XCEL ENERGY 05/11/2020 113939 683102339 601-49400-381 ELECTRIC 3/24/20-3/22/20 Water 5,813.70
XCEL ENERGY 05/11/2020 113939 683102339 602-49450-381 ELECTRIC 3/24/20-3/22/20 Sewer 3,074.15
XCEL ENERGY 05/11/2020 113939 683102339 101-45210-381 ELECTRIC 3/24/20-3/22/20 Golf Course 201.83
Total 113939:13,739.04
YAMAHA MOTOR CORP.05/11/2020 113940 702272 101-45210-415 18 GOLF CARTS-LEASE Golf Course 1,352.00
YAMAHA MOTOR CORP.05/11/2020 113940 702371 101-45210-415 GOLF CART RENTAL Golf Course 295.00
Total 113940:1,647.00
Grand Totals: 253,271.60
AGENDA ITEM
Prepared By: RJO Reviewed By: DJR Approved By: DJR
1. Purpose: To authorize the solicitation of Requests for Proposals for Health Insurance.
2. Background: Rising insurance costs have been an ongoing issue for many years. During the
2020 budget cycle, the Council directed staff to create an insurance committee in order to explore
options for insurance that may result in lower premiums; or at least smaller increases in the future.
The committee met with our insurance agent earlier this year. The Council was updated with this
information at the at April 27th work session. At that work session the Council requested that staff
move ahead with an RFP process for employee health insurance.
At the April 27th Council Meeting, the City Council approved the outsourcing of payroll processing
to Paychex. Part of the services approved include serving as the City insurance agent for employee
health benefits. The RFP for Health Insurance will be conducted by Paychex.
3. Staff Recommendation: Staff recommends authorizing Paychex to conduct an RFP process
for employee health insurance.
COUNCIL ACTION REQUESTED
Motion to approve using Paychex to conduct an RFP process for employee health insurance on
behalf of the City.
Item No.: 4 Date: May 7, 2020
Item Description: Request For Proposals – Health Insurance
Presenter: Ron Olson,
Finance Director
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: DJR Reviewed By: DJR Approved By: DJR
1. Purpose: To adopt the revised COVID-19 leave plan.
Background: The City adopted a preliminary leave plan to accommodate for the COVID-19 Pandemic.
Federal and State government have adopted numerous policies since the adoption of our original leave
plan. This revised Covid-19 Leave Plan follows the guidance provided in Federal and State legislative
actions and further clarifies the how the City is handling it for the employees.
2. Staff Recommendation: Adopt the Revised COVID-19 Leave Plan
COUNCIL ACTION REQUESTED
3. Motion to adopt the Revised COVID-19 Leave Plan
Exhibit
A. COVID-19 Leave Plan Revised
Reference
A. Families First Coronavirus Response Act
B. Emergency Paid Sick Leave Act
C. Emergency Family Medical Leave Expansion Act
D. City of Orono Covid-19 Leave Plan adopted March 18, 2020
E. Minnesota Governor’s Executive Orders 20-1 thru 20-48
Item No.: 5 Date: May 11, 2020
Item Description: COVID 19 Leave Policy Revision
Presenter: Dustin Rief Agenda
Section:
Consent Agenda
Page 1 of 2
209493v1
City of Orono COVID-19 Leave Plan Revised 5/11/20
The City will implement a flexible leave and scheduling policy for the duration of this emergency. The
City may need to make modifications as time goes on because the full extent of the emergency is
currently unknown. The policy is as follows:
Employees will be allowed to earn vacation, sick, and compensatory time above the current allowed
limits.
Flexible Work Arrangements
Employees who are able to work from home must do so as per Governor’s Executive Order 20-33.
Supervisors will advise on any changes to working situations and additional staffing plans may be
implemented as accommodations on a case by case basis.
Families First Coronavirus Response Act
On March 18, 2020 the President signed into law the Families First Coronavirus Response Act (The Act).
The Act includes the Emergency Paid Sick Leave Act and the Emergency Family and Medical Leave
Expansion Act.
Emergency Sick Pay Leave- Available 3/23/20 thru 12/31/20
Under the Emergency Sick Pay Leave Act two weeks of emergency sick leave is available to all City of
Orono part-time and full-time employees who are unable to work (or telecommute) due to a need for
leave because the employee:
1. is subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
2. has been advised by a health care provider to self-quarantine related to COVID-19;
3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
4. is caring for an individual subject to an order described in (1) or self-quarantine as described in (2);
5. is caring for his or her child whose school or place of care is closed (or child care provider is unavailable)
due to COVID-19 related reasons; or
6. is experiencing any other substantially-similar condition specified by the U.S.
Full-time employees who are unable to work because of reasons 1-3 listed above are entitled to two
weeks (80 hours) and part-time employees are entitled to the typical number of hours that they work in
a two-week period. The amount paid is capped at $511 per day ($5,110 in the aggregate).
Full-time employees who are unable to work because of reasons 4, 5, and 6 listed above are entitled to
two weeks of 2/3 their normal rate of pay capped at $200 per day ($2,000 in the aggregate) and part-
Page 2 of 2
209493v1
time employees are entitled to the typical number of hours that they work in a two-week period paid at
2/3 their normal rate of pay.
Full-time employees who are unable to work because of reason 5 are entitled to 12 weeks of partial paid
leave under the Emergency Family and Medical Leave Expansion Act.
Paid sick leave terminates beginning with the employee’s next scheduled work shift immediately[LK1]
following termination of the need of sick pay for reasons 1 thru 4. Intermittent leave is permitted for
reason 5.
Emergency Family and Medical Leave Expansion Act- Available 3/23/20 thru 12/31/20.
Under the Emergency Family and Medical Leave Expansion Act employees who have been employed
with the City at least 30 calendar days are eligible for up to 12 weeks of job-protected leave for Public
Health Emergency Leave. A “public health emergency” is defined to mean “an emergency with respect
to COVID-19 declared by a federal, state, or local authority.”
The act provides leave for employees who are unable to work because they need to care for a son or
daughter under 18 years of age whose:
• School or place of care has been closed, or
• Child care provider is unavailable due to a public health emergency.
The first 10 days of emergency FMLA leave may be unpaid, unless the employee chooses to use
available accrued paid leave or supplement with Emergency Sick Leave.
After the first 10 days emergency FMLA leave will be paid at a rate of 2/3 the employee’s regular rate of
pay capped at $200 per day ($12,000 aggregate) for the remaining duration of the leave.
Employees may elect to supplement accrued paid time for any unpaid time during this period.
Any unused paid leave granted by the Act does not carry over into 2021.
Paid sick leave terminates beginning with the employee’s next scheduled work shift immediately[LK2]
following termination of the need of sick pay.
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is for Council to accept an Easement for a Cul-de-sac on
Smith Avenue.
2. Background. The property owners of 45 Smith Avenue has offered an easement on their property to
allow the city to install a Cul-de-sac as part of the 2020 Streets project. The provision of a cul-de-sac at
the end of Smith will provide a much needed amenity to the neighborhood as well as bring that roadway
into compliance with fire code. Staff has revised the street project design to include the cul-de-sac and
repurposed some of the existing right of way for public trial access to the Luce Line trail as requested by
the neighborhood.
3. Staff Recommendation. I recommend that the City accept the proposed easement.
COUNCIL ACTION REQUESTED:
Move to Accept the Easement for 45 Smith Avenue for the provision of a cul-de-Sac.
Exhibits
A. Easement Document
B. Cul-de-Sac and trial design excerpt.
Item No.: 6 Date: May 11, 2020
Item Description: Acceptance of Smith Avenue Cul-De-Sac Easement
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
Exhibit A.
Page 1
209049v2
(reserved for recording
PERMANENT EASEMENT AGREEMENT
This agreement (“Agreement”) is made this ______ day of May, 2020, by and between
THEODORE BONNETT and ALLISON BONNETT, spouses married to each other
(“Grantors”) and CITY OF ORONO, a Minnesota municipal corporation (“City”) collectively
the “Parties”.
AGREEMENT
Grantors, in consideration of One Dollar ($1.00) and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, do hereby grant unto
the City, its successors and assigns, forever, a permanent easement for right of way purposes over,
across, on, under, and through land situated within the County of Hennepin, State of Minnesota,
as legally described on the attached Exhibit "A" and depicted on the attached Exhibit “B”.
INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter
upon the easement premises at all reasonable times to construct, reconstruct, inspect, repair, and
maintain said right of way over, across, on, under, and through the easement premises, together
with the right to grade, level, fill, drain and excavate the easement premises, and the further right
to remove trees, bushes, undergrowth, and other obstructions interfering with the location,
construction, and maintenance of said right of way easement. The City shall perform and be
responsible for the costs of all construction, reconstruction, inspection, repairs and maintenance,
including resurfacing, cleaning, clearing, and snow and ice removal. The City agrees not to assess
the Grantors or the owners of any property adjacent to the easement premises for any costs
Page 2
209049v2
associated with the initial construction of the right of way. The City grants Grantors a license to
install and maintain landscape improvements within that portion of the City right of way adjacent
to property owned by Grantors provided such improvements do not interfere with the use of the
right of way by the City or its designees.
The above named Grantors, for themselves, their heirs, successors and assigns, do covenant
with the City, its successors and assigns, that they are well seized in fee title of the above described
easement premises; that they have the sole right to grant and convey the easement to the City; that
there are no unrecorded interests in the easement premises; and that they will indemnify and hold
the City harmless for any breach of the foregoing covenants.
IN TESTIMONY WHEREOF, the Grantor hereto has signed this agreement this
______ day of ___________________, 2020.
[Remainder of page intentionally left blank.
Signature pages follow.]
Page 3
209049v2
GRANTORS:
_____________________________________
Theodore Bonnett
_____________________________________
Allison Bonnett STATE OF MINNESOTA )
)ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ______ day of
_____________, 2020, by Theodore Bonnett and Allison Bonnett, spouses married to each
other, Grantors.
______________________________________
Notary Public
Page 4
209049v2
CITY: CITY OF ORONO
By: _______________________________
Dennis Walsh, Mayor
(SEAL)
By: _______________________________
Dustin Rief, City Administrator
STATE OF MINNESOTA )
) .ss
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this _____day of May, 2020, by
Dennis Walsh and by Dustin Rief, respectively the Mayor and City Administrator of the City of
Orono, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the
authority granted by its City Council.
_____________________________________
Notary Public
DRAFTED BY:
City of Orono
2750 Kelley Parkway
P.O. Box 66
Crystal Bay, MN 55323
952.249.4600
Page 5
209049v2
EXHIBIT “A”
TO
PERMANENT EASEMENT AGREEMENT
PERMANENT RIGHT-OF-WAY EASEMENT
ORONO ORCHARDS
PART OF LOTS 58 & 59
EASEMENT DESCRIPTION:
A permanent easement for public right-of-way purposes over, under and across that part of the
hereinafter described PARCEL A, lying within the circumference of a circle having a radius of
50.00 feet which passes through two points on a chord. The ends of said chord are defined as
being the most easterly corner of said Parcel A and a point on the southwesterly right-of-way line
of Smith Avenue (60.00 feet, Public) being distant 97.98 feet northwesterly from said most easterly
corner.
The center of said circle is the northeasterly point of intersection of circles drawn at respective
ends of said chord each having a radius of 50.00 feet.
Subject to easements and restrictions of record, if any.
PARCEL A: (per Warranty Deed Document No. A10440527)
Lots 57, 58, 77, 78 and that part of Lot 59 lying northwesterly of a line parallel with and
17.00 feet southeasterly of the northwesterly line thereof, ORONO ORCHARDS,
EXCEPT that part of Lot 77 which lies southeasterly of a line parallel with and 17.00 feet
northwesterly of the southeasterly line thereof, Hennepin County, Minnesota.
209049v2
EXHIBIT “B”
TO
GRANT OF PERMANENT EASEMENT
209049v2
MORTGAGE HOLDER CONSENT
TO
GRANT OF PERMANENT EASEMENT
WELLS FARGO BANK, N.A., a corporation organized and existing under the laws of
the United States of America, which holds a mortgage on all or part of the property more
particularly described in the foregoing Permanent Easement Agreement, which mortgage was
recorded on May 22, 2017 as Document No. A10440528 with the office of the County Recorder
for Hennepin County, Minnesota, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, does hereby join in, consents to and subjects its interest in the
property subject to the foregoing Grant of Permanent Easement.
WELLS FARGO BANK, N.A.
By: ____________________________________
_________________________________ [print name]
Its __________________________[title]
And _____________________________________
_________________________________ [print name]
Its __________________________[title]
STATE OF ____________ )
( ss.
COUNTY OF___________ )
The foregoing instrument was acknowledged before me this day of ____________,
2020, by ____________________________ and ___________________________, respectively
the ________________________________ and _______________________ of Wells Fargo
Bank, N.A., a corporation organized and existing under the laws of the United States of America,
on behalf of said entity.
Notary Public
DRAFTED BY:
City of Orono
2750 Kelley Parkway
P.O. Box 66
Crystal Bay, MN 55323
952.249.4600
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain council approval cease the installment of seasonal
speed humps of Woodhill Avenue.
2. Background. The City has received several requests over the last couple years from residents to stop
putting seasonal speed humps on Wood Hill Avenue. The most recent is at Exhibit A. The City has been
placing two seasonal speed humps on Woodhill each summer season since 2012/13 when a repaving
project removed the two permanent speed humps as a response to a residents concern. The permanent
speed humps had been constructed by Woodhill Country Club as a condition of a CUP (resolution 4305)
in 1999. This action is being brought to Council as speed humps can often be an emotional community
issue.
3. Staff Recommendation. I recommend the that the City cease installing seasonal speed humps on
Woodhill Avenue for the following reasons:
a. The only remaining resident on the road that have to traverse the humps have requested their
removal.
b. Speed humps are an ineffective means of managing speed. If speed does become an issue more
effective means such as speed feedback signs and increase police patrols could be done.
c. The installation and removal of the speed humps cost the City $900-$1000 a year in installation
and removal costs.
d. The conditions of the CUP with respect to Speed humps were met in 1999.
COUNCIL ACTION REQUESTED:
Move to approve the proposal to cease installation of speed humps on Woodhill Avenue.
Exhibits
A. Email Request From Resident
References
A. Resolution 4305
Item No.: 7 Date: May 11, 2020
Item Description: Woodhill Avenue Traffic Management
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
Exhibit A.
AGENDA ITEM
Prepared By: JG Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain Council approval of seasonal and part time
employees.
2. Background. The hourly pay is proposed to be $12.00-14.00 for the Golf Course Clubhouse
Attendants, Brush Site Attendants, and Sledding Attendants; $12-$16 for Parks and Golf Course
Maintenance Employees, $10-$16 for Utilities Maintenance Workers; $15.00-$20.00 for the Clubhouse
Manager; and $17-$20 for the Custodian / Groundskeeper. The hourly pay is proposed to be $14.00 for
the Administrative Scan Clerk positions. The Clubhouse Manager and Custodian / Groundskeeper will be
part time employees. All other employees will be seasonal and fall under the 6 month PERA
Classification and are therefore excluded from PERA membership.
3. Seasonal Employee Appointments and Candidates.
Name Position Wage
($/hr)
Remarks
Approved
1-13-20
Danielle Middendorf Sledding Hill Attendant $12.00 Returnee
Approved
2-24-20
Marie Jorland Clubhouse Manager $16.00 Returnee
Danielle Middendorf Clubhouse Attendant $13.00 Returnee
Wendy Middendorf Clubhouse Attendant $13.00 Returnee
Marshall Hambro Clubhouse Attendant $14.00 Returnee
Calvin Schmidt Parks and Golf Maintenance $14.00 Returnee
Paul Tolzmann Clubhouse Attendant $14.00 Returnee
Rebecca Anderson Seasonal Utility Maintenance $14.00 Returnee
Approved
3-9-20
Chad Stowell Parks and Golf Maintenance $15.00 Returnee
Ron Steffenhagen Parks and Golf Maintenance $14.00 Returnee
Scott Prochnow Clubhouse Attendant $14.00 Returnee
Fermin Aragon Parks and Golf Maintenance $14.00 Returnee
Approved
3-30-20
Kimberly Haug Clubhouse Attendant $12.00 New hire
Claudia Whitely Clubhouse Attendant $12.00 New hire
Lloyd Engler Parks and Golf Maintenance $12.00 New hire
Approved
4-27-2020
Mitchell Hall Parks and Golf Maintenance $16.00 Returnee
John Schmidt Brush Site Attendant $12.00 New hire
Jacob Goman Brush Site Attendant $12.00 New hire
Requesting
Approval
Tori Smith Clubhouse Attendant $12.00 New hire
Alicia Johnson Administrative – Scan Clerk $14.00 Returnee
Bonnie Kaster Administrative – Scan Clerk $14.00 Returnee
4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3.
COUNCIL ACTION REQUESTED
Motion to approve hiring the seasonal employee as in the list above.
Item No.: 8 Date: May 11, 2020
Item Description: Appointment of 2020 Seasonal Employees
Presenter: Jason Goehring
Parks and Golf Course Supervisor
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: Correy Farniok Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this action item is to gain approval to accept a donation from Donald
Knutson.
2. Background. The Police Department has received a donation from Donald Knutson. Donald
Knutson’ company manufactured first aid kits for military and law enforcement. Knutson said that he
saw an article on Xerxes and had a K-9 first aid bag that he would like to donate to the police department.
The K-9 first aid kit is valued at $450.00
3. Staff Recommendation. I recommend approval to accept the donation of the K-9 medical bag from
Donald Knutson.
COUNCIL ACTION REQUESTED
Motion for approval to accept donations of K-9 medical bag from Donald Knutson. Thank you Donald
Knutson for you kind and thoughtful donation.
Exhibits
1. Quote for office furniture.
Item No.: 9 Date: May 11, 2020
Item Description: Approval to Accept Donation from Donald Knutson
Presenter: Correy Farniok,
Police Chief
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: LLO Reviewed By: J. Barnhart Approved By DJR
1. Purpose. The applicant is requesting an RPUD amendment to allow for signage to the Stonebay
senior assisted-living complex.
1. Background. The RPUD for the Stonebay Senior Living did not include any signage within approval
language. When a RPUD is silent on a topic the guidelines of the underlying zoning district are applied.
The underlying sign district permits a single sign to be 6 sq.ft in size. The applicant is requesting a
RPUD amendment to include signage which would allow for a monument and wall sign which is
standard for a larger complex. The applicant proposed limiting signage to the following:
a. A maximum of one monument sign 5 feet high, 20 square feet of text, 55 square feet in total area.
b. Two building wall signs, a maximum of 50 square feet each, a maximum of one sign to be located
on the north and south wall of the structure.
c. Changeable copy of any type is not permitted
d. Only external lighting with downcast lights directed onto the sign shall be permitted. Internal
backwashed lights are permitted.
2. 15.99 Deadline. A complete application was made on March 30, 2020. Following the 60-day rule the
application will expire May 29, 2020.
3. City Council Vote and Comment. Comments received to date identify lighting as the primary concern.
The Council clarified that only down lighting or backwash lighting is permitted.
4. Public Comment. Residents submitted written comments regarding any proposed lighting and
placement of the monument sign.
5. Staff Recommendation. Staff recommends approval.
COUNCIL ACTION REQUESTED
Approve or amend the proposed resolution.
Exhibits
A. Draft Resolution
B. Proposed Monument sign
C. Public Comments
D. CCSR Memo (04/27/20)
E. DRAFT CC Minutes (04/27/20)
References
CC Exhibits (04/27/20)
A. Application
B. Proposed Monument Sign and Site Plan
C. Narrative
D. Public Comments
Item No.: 10 Date: May 11, 2020
Item Description: LA20-000023 – Weis Builders, 2635 Kelley Parkway, RPUD
Amendment, Resolution
Presenter: Laura Oakden
Planner
Agenda
Section:
Consent Agenda
E. Final Plat Resolution 6894
F. Property Owners List and Map
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
1
A RESOLUTION
AMENDING RPUD OF
STONE EIGHTH ADDITION IN
ORONO
FILE NO. LA20-000023
WHEREAS, the City of Orono (hereinafter the “City”) is a municipal corporation
organized and existing under the laws of the State of Minnesota; and
WHEREAS, the City Council of the City of Orono (hereinafter “City Council”) has
adopted subdivision and land development regulations for the orderly, economic and safe
development of land within the City; and
WHEREAS, Stonebay Senior Living LLC is the owner of the property addressed
2635 Kelley Parkway (hereinafter the “Owner”); and
WHEREAS on April 27, 2020, Weis Builders (hereinafter the “Applicant”) on behalf
of the Owner, applied for an amendment to the STONEBAY EIGHT ADDITION RPUD Resolution
6894 regarding signage; and
WHEREAS, according to Resolution No. 6894 RPUD for STONEBAY EIGHT
ADDITION no language was included regarding signage; and
NOW, THEREFORE, BE IT RESOLVED, the City Council does hereby approve
the following revision to the RPUD for STONEBAY EIGHT ADDITION, Hennepin County,
Minnesota:
1.Signage shall be limited to the following:
a.A maximum of one monument sign 5 feet high, 20 square feet of text, 55 square
feet in total area.
b.Two building wall signs, a maximum of 50 square feet each, a maximum of one
sign to be located on the north and south wall of the structure.
c.Changeable copy of any type is not permitted
d.Only external lighting with downcast lights directed onto the sign shall be permitted.
Internal backwashed lights are permitted.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
2
ADOPTED by the Orono City Council on this 11th day of May, 2020.
ATTEST: CITY OF ORONO:
_______________________________ ________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
______________________________
Ashish Aggarwal, Chief Manager of Stonebay Senior Living LLC, Property Owner
STATE OF MINNESOTA
COUNTY OF HENNEPIN
This instrument was acknowledged before me this ___ day of ___________, 2020, by
Ashish Aggarwal.
____________________________________
Notary Public
STATE OF MINNESOTA
COUNTY OF HENNEPIN
INDEPENDENT LIVING | ASSISTED LIVING | MEMORY CARE
PROPOSED BUILDIN
G
Footprint = 41,705 s.f.FFE=1027.8GARAGE=1017.0Phone(952) 937-51507699 Anagram DriveFax(952) 937-5822Eden Prairie, MN 55344Toll Free(888) 937-5150
From:CLARK JENNEY
To:Laura Oakden
Subject:Re: Stonebay Assisted Living Proposed Sign LA20-000023
Date:Monday, April 20, 2020 10:33:36 AM
Laura,
Thank you for sending me the detail of the proposal regarding lit signage facing out
condominium at 2670 Kelley Pkwy. I copied it and passed it on to our residents facing the new
senior living facility. The following is the results of the survey:
The sign is aesthetically pleasing and matches the outside decor of their and our building.
We would rather see it on the west side of the driveway, but not a big issue
Our possible concern, that we ask be addressed at the Council Meeting, is the lighting:
The three lights face down , which is fine, the question is are the bulbs inside recessed
enough to not see the glare of the bulb?
Is the wattage low, so it does not look like a advertising sign?
Is the sign on all night or can it be turned off at a certain hour?
Thank you,
Clark Jenney
StoneBay Condominium
952-473-7077
From: Laura Oakden <loakden@ci.orono.mn.us>
Sent: Thursday, April 9, 2020 10:51 AM
To: 'cjoutdoor@msn.com' <cjoutdoor@msn.com>
Subject: Stonebay Assisted Living Proposed Sign LA20-000023
Hello Clark,
Thank you for reaching out with your questions regarding the proposed RPUD amendment
to allow for a sign at Stonebay Assistant Living. Attached is the proposed sign and a site
plan. I have indicated with a red circle the proposed location for the sign. Please submit
any written comments to me so that they can be included in the packet for the Council to
consider. Let me know if you any questions.
Thank you,
Laura Oakden
Planner
City of Orono
Direct 952.249.4602
2750 Kelley Parkway, Orono, MN 55356
www.ci.orono.mn.us
All Permitting is done through our new online portal LINK!
From:Helen S. Waldron
To:Laura Oakden
Subject:Re: RPUD Stonebay Assistant living - 4/27
Date:Monday, April 13, 2020 9:35:38 AM
Thanks for your attention. Placement of sign & down lighting seems appropriate
Helen Waldron
Sent from my iPhone
On Apr 13, 2020, at 8:30 AM, Laura Oakden <loakden@ci.orono.mn.us> wrote:
Hello Helen,
Thank you for reaching out with your questions. The submitted sigh plan shows
the lights to be down facing on the sign. The site plan is showing the face of
the sign to be east/west so people using Kelley can read the sign.
I will submit your email as public comment for the council to review. Please let
me know if you have any further questions or comments.
Thank you
Laura Oakden
Planner
City of Orono
Direct 952.249.4602
2750 Kelley Parkway, Orono, MN 55356
www.ci.orono.mn.us
All Permitting is done through our new online portal LINK!
From: Helen Waldron [mailto:hswmn38@gmail.com]
Sent: Friday, April 10, 2020 2:32 PM
To: Laura Oakden <loakden@ci.orono.mn.us>
Cc: CLARK JENNEY <CJOUTDOOR@msn.com>
Subject: RPUD Stonebay Assistant living - 4/27
Hi Laura,
I live across the street from the development in the
Stonebay Condominiums.
RE; monument and lights
I believe the biggest objections would be to brightness of light, time they are
on(i.e at night), and how they face, Looks like lights might be facing down- thus
less obtrusive.
Will sign face north/south (to the road) or east/west along Kelley.
I am happy to answer any questions.
Thanks for your attention,
Helen Waldron
VP Stonebay HOA Board
612-308-3856
hswmn38@gmail.com
Date Application Received: March 18, 2020
Date Application Considered as Complete: March 30, 2020
60-Day Review Period Expires: May 29, 2020
To: Mayor Walsh and Councilmembers
From: Laura Oakden, Planner
Date: April 27, 2020
Subject: #LA20-000023, Kelley Parrow o/b/o Weis Builders, 2635 Kelley Parkway, RPUD
Amendment, Public Hearing
Background
On August 27, 2018, the City Council adopted Resolution 6894 approving the Master
Development Plan, RPUD Final Plat, and CUP for a 72-unit senior assisted-living building at 2635
Kelley Parkway.
The RPUD for the Stonebay Senior Living did not include any signage within approval language.
When a RPUD is silent on a topic the guidelines of the underlying zoning district are applied.
The underlying sign district permits a single sign to be 6 sq.ft in size. The applicant is requesting
a RPUD amendment to include signage which would allow for a monument and wall sign which
is standard for a larger complex.
Similar to the neighboring apartment complex approved 4.13.2020. Staff have included below
the proposed language for allowable signs:
1. Signage shall be limited to the following:
a. A maximum of one monument sign 5 feet high, 20 square feet of text, 55 square
feet in total area.
b. Two building wall signs, a maximum of 50 square feet each, a maximum of one
sign to be located on the north and south wall of the structure.
c. Changeable copy of any type is not permitted
d. Only external lighting with downcast lights directed onto the sign shall be
permitted. Internal backwashed lights are permitted.
For comparison, non-residential uses in residential zoning districts are permitted 20 sq ft of wall
signage, and 32 sq ft of free standing signage, in a structure 8 feet high. The apartment
building next door was permitted 50 sq ft of wall signage.
Public Comments
Neighborhood comments were received and included in your packets. Most of the comments has
questions regarding the lighting of the signs.
Issues for Consideration
1. Does the Council find that that the proposed sign language is reasonable?
2. Are there any other issues or concerns with this application?
Application Summary: The applicant is requesting an RPUD amendment to allow for signage
to the Stonebay senior assisted-living complex.
Staff Recommendation: Planning Department Staff recommends approval.
FILE #LA20-000023
April 27, 2020
Page 2 of 2
Planning Staff Recommendation
The submitted monument sign and proposed sign language are generally consistent with the
neighboring RPUD for the apartment complex. The monument sign is reasonable for the size of
the senior living complex and size of the parcel.
Staff recommends approval of the RPUD amendment subject to those comments and
conditions.
List of Exhibits
Exhibit A. Application
Exhibit B. Proposed Monument Sign and Site Plan
Exhibit C. Narrative
Exhibit D. Public Comments
Exhibit E. Final Plat Resolution 6894
Exhibit F. Property Owners List and Map
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
18. LA20-000023, KELLEY PARROW O/B/O WEIS BUILDERS, 2635 KELLEY
PARKWAY,
RPUD AMENDMENT
Staff presented a summary of packet information. Staff recommends approval subject to comments and
conditions.
Walsh noted the only issue people had was regarding the lights, because they do not want them pointing
at them, etc. He said there should be down-pointing lights and asked if that was part of the
recommendation.
Oakden said he was correct and there has been specific language written to only allow downcast lighting,
which then aligns with the rest of the signage code.
Mayor Walsh opened the public hearing at 6:58 p.m.
There were no public comments regarding this application.
Mayor Walsh closed the public hearing at 6:58 p.m.
Printup moved, Seals seconded, to approve LA20-000023, Kelley Parrow O/B/O Weis Builders,
2635 Kelley Parkway, RPUD Amendment, subject to the comments and conditions. Roll Call Vote:
Ayes 5 (Seals, Printup, Johnson, Crosby, Walsh), Nays 0.
AGENDA ITEM
Prepared By: mcc Reviewed By: J. Barnhart Approved By: DJR
1. Purpose. This application is regarding average setback variance in order to conduct a nearly in-kind
rebuild of an accessory building.
2. MN§15.99 Application Deadline. The application was received and was considered to be complete
on March 18, 2020. The 60-day review timing was extended and therefore the 60-Day review period
expires on July 16, 2020.
3. Background/ Summary. The applicant is requesting approvals to support an in-kind replacement of a
non-conforming accessory building lakeward of the average lakeshore setback. They have requested an
average lakeshore setback variance in order to expand the envelope of the existing accessory building;
the volume expansion is the result placing the floor elevation further into grade. The volume expansion
of the nonconforming building is minimal.
On April 27th the Council held a public hearing. Following the public hearing the Council voted 5 to 0
in favor of a motion to direct findings for approval of the requested average lakeshore setback variance.
4. Public Comment. No comments from the neighbors were received.
5. Staff Recommendation. Staff recommends approval.
COUNCIL ACTION REQUESTED
Motion to adopt or amend the approval resolution.
Exhibits
A. Draft Resolution
B. Draft Council Minutes
C. Council Staff Report
References
Council Exhibits 04/27/2020
A. Application & Narrative
B. Practical Difficulties Documentation Form
C. Existing Survey
D. Site Plan
E. Proposed Plans and Elevations
F. Aerial Photos
G. Existing Building Photos
H. Hardcover Calculations
I. Property Owners List
J. Plat Map
Item No.: 11 Date: May 11, 2020
Item Description: LA20-000025 – John Kraemer, 855 Old Crystal Bay Road South,
Variance – Resolution
Presenter: Melanie Curtis
Planner
Agenda
Section:
Consent Agenda
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
1
A RESOLUTION
APPROVING A VARIANCE FROM
MUNICIPAL ZONING CODE
SECTION 78-1279
FILE NO. LA20-000025
WHEREAS, on March 18, 2020, John Kraemer (hereinafter the “Applicant”), applied
for a variance from the City Code for the property addressed 855 Old Crystal Bay Road South
and legally described as:
Those parts of Government Lot 7 in Section 9, Township 117, Range 23 West of the 5th
Principal Meridian, and Lot 3, Block 1, LITTLE ORCHARD described as follows: Commencing at
a point 302.81 feet South of the North line and 462 feet West of the East line of said
Government Lot 7, also being the Northwest corner of Lot 3, Block 1, LITTLE ORCHARD;
thence South 78 degrees 04 minutes 18 seconds West, 95.89 feet; thence South 7 degrees 30
minutes 30 seconds West, 135.11 feet to the point of beginning of the parcel being described;
thence continuing South 7 degrees 30 minutes 30 seconds West 100.80 feet; thence South 37
degrees 22 minutes 34 seconds West 491 feet more or less, to the shore of Maxwell' s Bay,
Lake Minnetonka; thence Southeasterly along the shore of said lake to an intersection with a
line running Southerly, parallel with the East line of the above mentioned Government Lot 7 in
said Section 9, from a point bearing South 12 degrees 54 minutes 40 seconds West and distant
766.76 feet from the point of commencement, said last described course being hereinafter
referred to and designated as "Line X"; thence North along "Line X" to said point being South 12
degrees 54 minutes 40 seconds West and distant 766.76 feet from said point of
commencement; thence North 12 degrees 54 minutes 40 seconds East along a line which if
extended would go to the point of commencement, said last described line being designated as
"Line Y", a distance of 371.76 feet to the Southwest corner of said Lot 3; thence easterly along
the southerly line of said Lot 3 a distance of 98.00 feet; thence North 5 degrees 19 minutes 53
seconds East a distance of 134.99 feet; thence North 50 degrees 48 minutes 01 seconds West
a distance of 171.70 feet to the point of beginning.
For the purposes of the foregoing description
The East line of the aforesaid Government Lot 7 in said Section 9, Township 117, Range 23
West of the 5th Principal Meridian, is assumed to be a due North and South line.
The point of commencement is the same as the point of beginning of the description of the
property conveyed to Leonard G. Carpenter and Geraldine K. Carpenter, husband and wife, by
Trustees' Deed dated September 26, 1938, between Charles Koon Velie, et al as Trustees
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
2
under the Last Will and Testament of Charles D. Velie, deceased, and said Carpenters, filed for
record in the Office of the Register of Deeds of Hennepin County, Minnesota, on November 10,
1938, in Book 1445 of Deeds, Page 293, and
Line X and Line Y are a portion of the Westerly boundary of the property conveyed by said
Trustees' Deed of September 26, 1938 to said Carpenters, and are now a part of the West line
of the plat of LITTLE ORCHARD, Hennepin County, Minnesota (hereinafter the “Property”);
WHEREAS, the Applicant has made application to the City of Orono for a variance
to Orono Municipal Zoning Code Section 78-1279 to allow a minimal expansion of an accessory
building to be re-constructed in-kind with respect to volume into the grade lakeward of the average
lakeshore setback; and
WHEREAS, on April 27, 2020, after published and mailed notice in accordance with
Minnesota Statutes and the City Code, the City Council held a public hearing, at which time all
persons desiring to be heard concerning this application were given the opportunity to speak
thereon; and
WHEREAS, on April 27, 2020, the City Council reviewed the application and the
recommendations of City staff. Following discussion, the City Council voted 5 to 0 in favor of
directing staff to prepare a resolution with approval findings for approval of the variance; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota
hereby approves the requested variance as described above based on one or more of the
following findings of fact concerning the Property:
FINDINGS OF FACT:
1. This application was reviewed as Zoning File #LA20-000025. The analysis contained
within the staff memo and the exhibits attached to the aforesaid memo, all minutes from
the above mentioned meeting, and any and all other materials distributed at these
meetings are hereby incorporated by reference.
2. The Property is located in the LR-1A Single Family Lakeshore Residential Zoning District.
3. The Property contains 2.46 acres in area and has a defined lot width of 210 feet.
4. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater
Quality Overlay District.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
3
5. Applicant has applied for the following variance:
a. Average Lakeshore Setback Variance
6. In considering this application for the variance, the Council has considered the advice and
recommendation of the staff and the effect of the proposed variance upon the health,
safety and welfare of the community, existing and anticipated traffic conditions, light and
air, danger of fire, risk to the public safety, and the effect on values of property in the
surrounding area.
ANALYSIS:
1. “Variances shall only be permitted when they are in harmony with the general purposes
and intent of the ordinance . . . .” The variance supports the minimal expansion of a non-
conforming structure in the average lake setback area. The goals of average lakeshore
setback include protecting views from land into the lake, the requested variance to
increase the volume of the building by lowering the existing floor while reducing the roof
volume is in harmony with the Ordinance. The most adjacent neighbors are separated
from the structure and situated so that their lake views will not be impacted by the changes
to the existing building and will not negatively impact the views into the property from the
lake. This criterion is met.
2. “Variances shall only be permitted . . . when the variances are consistent with the
comprehensive plan.” The variance resulting in reconstruction of the existing cabin
without footprint expansions yet within the average lakeshore setback in a residential
zone are consistent with the Comprehensive Plan. The variance to permit the downward
volume expansion is offset by the lowering of the overall roof peak height. This criterion
is met.
3. “Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in
connection with the granting of a variance, means that:
a. The property owner in question proposes to use the property in a reasonable manner,
however, the proposed use is not permitted by the official controls.
The request to permit a minor downward expansion of the building lakeward of the
average lakeshore setback appears to be reasonable as the neighbors’ views are
not negatively impacted; the flat roof design minimized any potential negative
impacts; the mature vegetation, topography, and property orientation separate the
Property from the adjacent neighbors. This criterion is met.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
4
b. The plight of the landowner is due to circumstances unique to his property not created
by the landowner.
The Applicant proposes to reconstruct a nonconforming building to improve
functionality for the owners. The cabin was not constructed by the current owners;
and
c. The variance, if granted, will not alter the essential character of the locality.”
The requested variance will not result in the Property being out of character with
the neighborhood; will not expand the footprint of the building; or result in additional
encroachment into the setback toward the lake. The new encroachment will not
alter the character of the locality. This criterion is met.
4. “Economic considerations alone do not constitute practical difficulties.” Economic
considerations have not been a factor in the variance approval determination.
5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth-sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter
78.” This condition is not applicable.
6. “The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located.” This condition is not applicable, as a residential accessory building is an allowed
use in the LR-1A District.
7. “The board or council may permit as a variance the temporary use of a one-family dwelling
as a two-family dwelling.” This condition is not applicable.
8. “The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property.” The proximity of the existing cabin to the lake
is an existing condition which is unique to the Property.
9. “The conditions do not apply generally to other land or structures in the district in which the
land is located.” The location and existence of the lake yard accessory building is an
existing condition unique to a small number of properties in the City, but could be applied
to all other properties with lake yard accessory buildings and boathouses.
10. “The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant.” Substantial property right is provided by the
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
5
principal structure. The cabin is allowed to be maintained and replaced in kind. Expansion
of an existing non-conforming structure is not a right, however the building envelope is
proposed to be lowered, and the proposed expansion is downward and does not impact
views of the lake enjoyed by adjacent properties.
11. “The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter.” Granting the
requested variance will not adversely impact health, safety, comfort, or morals.
12. “The granting of such variance will not merely serve as a convenience to the applicant, but
is necessary to alleviate demonstrable difficulty.” The Applicant asserts that the variance
is necessary for safety and will not merely serve as a convenience to the owners.
CONCLUSIONS, ORDER AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby grants a
variance to Orono Municipal Zoning Code Section 78-1279 to allow a minimal into grade
expansion of an accessory building to be re-constructed in-kind with respect to location lakeward
of the average lakeshore setback, subject to the following conditions:
1. Council approval is based on the entire record, above Findings.
2. The approved project shall conform to the site plan dated 03/18/2020 and building plans
submitted by the Applicant and annotated by City staff, attached to this Resolution as
Exhibits A & B.
3. Any amendments to the plans which are not in conformity with City codes may require
further Planning Commission and City Council review.
4. Authorities granted by this resolution run with the Property not with the Applicant, but are
permissive only and must be exercised by obtaining a building permit for the new
construction and commencing construction of said project. A framing inspection must be
completed on the accessory building within one year of the date of Council approval, or
the variance will expire on that date (May 11, 2021).
5. Violation of or non-compliance with any of the terms and conditions of this resolution may
result in the termination of any authority granted herein.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
6
ADOPTED by the Orono City Council on this 11th day of May, 2020.
ATTEST: CITY OF ORONO:
_______________________________ ________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
20. LA20-000025, JOHN KRAEMER, 855 OLD CRYSTAL BAY RD S, VARIANCE:
AVERAGE LAKESHORE SETBACK
Staff presented a summary of packet information. She noted Staff recommends approval.
Crosby commented, while looking at the screen display, that the chimney is shorter.
Curtis agreed with Crosby.
After Curtis displayed a side view of the rendering, oriented everyone, and discussed grade, Johnson
asked whether the only additional piece is the little right-hand upper corner which is downward.
Curtis, referencing another drawing, pointed out the location of the porch. She also displayed a picture of
the current cabin.
Walsh said they are making the volume much bigger because they are excavating underneath the cabin to
flatten it out from the very front, which is much lower than the back.
Curtis stated Walsh was correct. She indicated the roof space they would lose is about 4 feet. She said the
applicant could probably give the Council the dimensions of the grade drop and roof loss.
Walsh said he would be curious to see what the volume difference is, because it is a slippery slope if
someone starts cutting into the berm wall to flatten it out to create volume in a different area. The Council
does not want to create the opportunity where that becomes the norm. It is a volume issue to him, and as
long as it is in the same box/floor plan and the volume is no different, it is 6 of 1, half a dozen of the
other.
Curtis said in her opinion it is helpful that the average lakeshore setback is a view protection. By lowering
it, if there was an impact from a neighboring property, that would lower that impact. Using the aerial
photo, she pointed out the tree coverage between the cabin and other property.
Walsh asked if the cabin was located in the 0-75.
Curtis stated the cabin is not located in the 0-75 and indicated the 0-75 area on the map.
Walsh said he thought it was in the 0-75 which is why he was having more of an issue with the volume.
Given where the cabin is located, it does not bother him.
Crosby asked what the volume beneath the grade was.
Curtis stated she is not sure and could not do the measurement while online. She said the architect could
address the technical comments.
Walsh stated that since it is not in the 0-75, it is not a volume issue. It is an average lakeshore setback and
the owner is bringing it lower. Even if it were expanded, it would probably not be that big of an issue.
Mayor Walsh opened the public hearing at 7:10 p.m.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 27, 2020
6:00 o’clock p.m.
_____________________________________________________________________________________
Mr. Anthon Ellis, Project Architect, Charlie & Company, 212 Third Avenue North, Minneapolis, said he
is happy to answer any questions.
Crosby asked Mr. Ellis what the volume below grade was.
Mr. Ellis said it is just under 3 feet from the existing cabin finished floor to the new finished slab.
Looking at the elevation displayed on the screen, he pointed out that on the left-hand side of the drawing
there is a sloping solid line at grade and said that it slopes up to meet the new finished floor. However,
they are not changing the grade. He stated if you look at the existing cabin photograph that Curtis had,
you can see at the front edge of the cabin there is plenum/shade space. The cabin sits up on wood framing,
and there is an old fox den beneath the cabin which is essentially open air. They are taking up the lost
space underneath the cabin and grading the existing grade down to meet the finished floor height and then
feathering the grade back down. It is a subtle change in grade. They are not grading down 3 feet
completely on all 4 sides of the cabin; they are maintaining the existing grade on the lakeside.
Walsh commented that it needs a little tender loving care and will be beautiful when it is done.
Mayor Walsh closed the public hearing at 7:12 p.m.
Johnson moved, Seals seconded, to draft the findings for LA20-000025, John Kraemer, 855 Old
Crystal Bay Rd S, Variance: Average Lakeshore Setback. Roll Call Vote: Ayes 5 (Seals, Printup,
Johnson, Crosby, Walsh), Nays 0.
Date Application Received: 03/18/2020
Date Application Considered as Complete: 03/18/2020
60-Day Review Period Extended Expires: 07/16/2020
To: Mayor Walsh + City Council Members
Dustin Rief, City Administrator
From: Melanie Curtis, Planner mcc
Date: 21 April 2020
Subject: #LA20-000025, John Kraemer, 855 Old Crystal Bay Rd S,
Variance: Average Lakeshore Setback
Public Hearing
Background
In 2019, the applicant began construction on a new residence on the property. They’ve been
working on other improvements on the property as well. The applicant is requesting an average
lakeshore setback variance in order to reconstruct the cabin building into an open air structure
which is situated in the same footprint and location. The roof is being constructed to match the
other buildings on the property with a flat roof where the existing cabin is pitched and two of
the walls will be open. As with the sauna rebuild near the lake, the flat roof change reduces the
volume of the building. The expansion is into the grade, which does not impact the average
lakeshore setback impact to neighbors and the encroachment is minimal. While minimal, it is
considered an expansion of a nonconforming building and requires a variance.
Existing Cabin:
Application Summary: The applicant is requesting an average lakeshore setback variance in
order to expand the envelope of a building (lower into the grade) as part of an in-kind
replacement.
Staff Recommendation: Planning Department Staff recommends approval.
FILE #LA20-000025
27 April 2020
Page 2 of 5
Proposed Building:
Practical Difficulties Analysis
Applicant Practical Difficulty Submittal Information: The applicant has identified the existing
conditions: location on the property/setback, floor elevation, roof/ceiling height as practical
difficulties supporting the requested variance. Additionally, they have provided supporting
documentation regarding Practical Difficulties attached as Exhibit B, and should be asked for
additional testimony regarding the application.
Planning Staff Practical Difficulty Analysis: Regarding practical difficulty, Staff finds the
applicant’s request for a variance to allow the minimum building adjustment downward is
reasonable. The variance is supported by the practical difficulties resulting from the existing
building location on the property, as well as the existing elevations of the floor and ceiling. The
increase in volume is offset by the lowering of the roof, and the building will be less of an impact
from neighboring properties.
LOT ANALYSIS WORKSHEET
Section 78-1279 - Setbacks:
LR-1A Required Existing Proposed
West Side 15’ ±123’ No change
East Side 15’ ±65 No change
Lakeshore 75’ 147’ No change
Average Lakeshore The building is entirely lakeward of the 192’ average lakeshore
setback line.
Section 78-1403- Structural Building Coverage:
The lot exceeds 1.99 acres and is therefore not subject to structural coverage limitations.
FILE #LA20-000025
27 April 2020
Page 3 of 5
Section 78-1680 and 78-1700 - Hardcover Calculations:
Stormwater
Overlay District
Tier
Total Area
in Zone
Allowed
Hardcover Existing Hardcover Proposed
Hardcover
Tier 1 107,655 s.f. 26,913 s.f.
(25 %)
14,115 s.f.
(13.1%)
149 s.f.
w/in 75’
14,784 s.f.
13.7%
Applicable Regulations:
Average Lakeshore Variance (Section 78-1279)
The subject property and the neighboring properties are large, and have generous setbacks
from the lake. As a result the average lakeshore setback applied to the subject property is nearly
200 feet from the lake. The applicant is proposing to reconstruct the nonconforming accessory
cabin to make it more useful, and with an aesthetic more consistent with the new home under
construction. The variance is supported by the practical difficulties resulting from the existing
building location on the property, as well as the existing elevations of the floor and ceiling. The
proposed increase in volume is offset by the lowering/flattening of the roof, and although nearly
invisible to the neighbors, and from the lake, the expansion of the building will not impact
neighboring properties.
Governing Regulation: Variance (Section 78-123)
In reviewing applications for variance, the Planning Commission shall consider the effect of the
proposed variance upon the health, safety and welfare of the community, existing and
anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect
on values of property in the surrounding area. The Planning Commission shall consider
recommending approval for variances from the literal provisions of the Zoning Code in instances
where their strict enforcement would cause practical difficulties because of circumstances unique
to the individual property under consideration, and shall recommend approval only when it is
demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning
Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties
also include but are not limited to inadequate access to direct sunlight for solar energy systems.
Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06,
subd. 2, when in harmony with this chapter. The board or the council may not permit as a
variance any use that is not permitted under this chapter for property in the zone where the
affected person's land is located. The board or council may permit as a variance the temporary
use of a one-family dwelling as a two-family dwelling.
According to MN §462.357 Subd. 6(2) variances shall only be permitted when:
1. The variance is in harmony with the general intent and purpose of the Ordinance. The
variance supports the minimal expansion of a non-conforming structure in the average
lake setback area. The goals of average lakeshore setback include protecting views
from land into the lake, the requested variance to increase the volume of the building
by lowering the existing floor while reducing the roof volume is in harmony with the
Ordinance. The most adjacent neighbors are separated from the structure and
situated so that their lake views will not be impacted by the changes to the existing
building and will not negatively impact the views into the property from the lake. This
criterion is met.
FILE #LA20-000025
27 April 2020
Page 4 of 5
2. The variance is consistent with the comprehensive plan. The variance resulting in
reconstruction of the existing cabin without footprint expansions yet within the
setback in a residential zone are consistent with the Comprehensive Plan. The
variance to permit the downward volume expansion is offset by the lowering of the
overall roof peak height. This criterion is met.
3. The applicant establishes that there are practical difficulties.
a. The property owner proposes to use the property in a reasonable manner not
permitted by the official controls; The request to permit a minor downward
expansion of the building lakeward of the average lakeshore setback appears
to be reasonable as the neighbors’ views are not negatively impacted; the flat
roof design minimized any potential negative impacts; the mature vegetation,
topography, and property orientation separate the subject property from the
adjacent neighbors. This criterion is met.
b. There are circumstances unique to the property not created by the landowner;
The applicant proposes to reconstruct a nonconforming building to improve
functionality for the owners. The cabin was not constructed by the current
owners; and
c. The variance will not alter the essential character of the locality. The requested
variance will not result in the property being out of character with the
neighborhood; will not expand the footprint of the building; or result in
additional encroachment into the setbacks toward the lake. The new
encroachment will not alter the character of the locality. This criterion is met.
Additionally City Code 78-123 provides additional parameters within which a variance may be
granted as follows:
4. Economic considerations alone do not constitute practical difficulties. Economic
considerations have not been a factor in the variance approval determination.
5. Practical difficulties also include but are not limited to inadequate access to direct
sunlight for solar energy systems. Variances shall be granted for earth-sheltered
construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono
City Code Chapter 78. This condition is not applicable.
6. The board or the council may not permit as a variance any use that is not permitted
under Orono City Code Chapter 78 for property in the zone where the affected person's
land is located. This condition is not applicable, as a residential accessory building is an
allowed use in the LR-1A District.
7. The board or council may permit as a variance the temporary use of a one-family
dwelling as a two-family dwelling. This condition is not applicable.
8. The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property. The proximity of the existing cabin to the
lake is an existing condition which is unique to the property.
9. The conditions do not apply generally to other land or structures in the district in which
the land is located. The location and existence of the lake yard accessory building is an
existing condition unique to a small number of properties in the City, but could be
applied to all other properties with lake yard accessory buildings and boathouses.
10. The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant. Substantial property right is provided by the
principal structure. The cabin is allowed to be maintained and replaced in kind.
Expansion of an existing non-conforming structure is not a right, however the building
envelope is proposed to be lowered, and the proposed expansion is downward.
FILE #LA20-000025
27 April 2020
Page 5 of 5
11. The granting of the proposed variance will not in any way impair health, safety, comfort
or morals, or in any other respect be contrary to the intent of this chapter. Granting the
requested variance will not adversely impact health, safety, comfort, or morals; The
Commission should determine whether the modest expansion negates to goals of the
code in relation to views into, and out of the property.
12. The granting of such variance will not merely serve as a convenience to the applicant,
but is necessary to alleviate demonstrable difficulty. The applicant asserts that the
variances are necessary and will not merely serve as a convenience to the owners.
The Commission may recommend or Council may impose conditions in granting of variances.
Any conditions imposed must be directly related to and must bear a rough proportionality to the
impact created by the variance. No variance shall be granted or changed beyond the use
permitted in this chapter in the district where such land is located.
Practical Difficulties Analysis:
Staff finds the applicant’s request for variance to allow a minimal building adjustment, a
downward expansion offset by lowering of the overall peak height is reasonable. The variance is
supported by the practical difficulties resulting from the existing building location on the
property, as well as the existing elevations of the floor and ceiling.
Public Comments
To date, no public comments have been received.
Issues for Consideration
1. Does the Planning Commission find that that the property owner proposes to use the
property in a reasonable manner which is not permitted by an official control?
2. Does the Planning Commission find that the variance(s), if granted, will not alter the
essential character of the neighborhood?
3. Does the Commission find it necessary to impose conditions in order to mitigate the
impacts created by the granting of the requested variance(s)?
4. Are there any other issues or concerns with this application?
Planning Staff Recommendation
Planning Staff recommends approval of the average lakeshore setback variance allowing the
minor downward volume expansion for the open-sided building.
List of Exhibits
Exhibit A. Application & Narrative
Exhibit B. Practical Difficulties Documentation Form
Exhibit C. Existing Survey
Exhibit D. Site Plan
Exhibit E. Proposed Plans and Elevations
Exhibit F. Aerial Photos
Exhibit G. Existing Building Photos
Exhibit H. Hardcover Calculations
Exhibit I. Property Owners List
Exhibit J. Plat Map
AGENDA ITEM
Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR
1. Purpose.
This item is to consider the Final Plat of Ivy Place 2nd addition. The plat combines outlot A and Lot 1,
Block 1 of Ivy Place.
2. 15.99 Deadline. Application was received on April 29, 2020. The application was considered
complete on May 7, 2020. Action must be taken by July 6, 2020.
3. Background/ Summary. The City Council adopted resolution 7058 on December 9, 2019,
approving the preliminary plat for Ivy Place 2nd Addition. The combination of the parcels will allow 3570
Ivy Place to construct a dock on the lagoon side of the parcel. Access to Lot 2, Block of Ivy Place (3600
Ivy Place) will be a new easement provided as part of this plat. .
4. Staff Recommendation. The Final plat as proposed is consistent with the approved Preliminary Plat.
Staff recommends approval, subject to the provision of an easement for access and utilities through Lot 1,
Block 1, Ivy Place 2nd Addition.
COUNCIL ACTION REQUESTED
Staff Recommendation: Motion to amend or adopt the attached resolution. Authorize Mayor’s signature
of mylars and easement.
Exhibits
A. Final Plat Resolution - Draft
B. Final Plat
C. Easement
References
A. Preliminary Plat resolution 7058
B. Preliminary Plat file LA19-000041
Item No.: 12 Date: May 11, 2020
Item Description: LA20-000032 – Steve Eggert o/b/o Russell Kocon and Jacqueline
Gibney and Lakewest Development, LLC, 3570 Ivy Place, Final Plat Approval -
Resolution
Presenter: Jeremy Barnhart, Community
Development Director
Agenda
Section:
Consent Agenda
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 1 of 3
A RESOLUTION
APPROVING THE PLAT OF IVY PLACE SECOND ADDITION
- FILE #LA20-000032
WHEREAS, the City of Orono (hereinafter the “City”) is a municipal corporation
organized and existing under the laws of the State of Minnesota; and
WHEREAS, the City Council of the City of Orono (hereinafter “City Council”)
has adopted subdivision and land development regulations for the orderly, economic and safe
development of land within the City; and
WHEREAS, at its regular meeting on December 9, 2019, the Orono City Council
granted approval for the Preliminary Plat per the findings and conditions of Resolution No. 7058;
and
WHEREAS, on April 29, 2020 the Owners, through their agent made formal
application for final plat approval for the Property; and
WHEREAS, the Owners have agreed to comply with all conditions of Resolution
No. 7058 and has completed or has agreed to complete all other requirements of the platting
regulations of the City including:
1. Completion of all platting requirements and conditions of Preliminary Plat Resolution No.
7058.
2. Dedication on the plat of perimeter Drainage and Utility Easements.
3. Provision to the City of a title opinion for the Property and certified copies of all recorded
easements currently affecting the Property.
WHEREAS, City staff and consultants have reviewed the plans for this subdivision
and hereby specify approval of each plan and identify them as part of the official record for Ivy
Place Second Addition, attached as Exhibit B:
Plat of Ivy Place Second Addition
All of the above noted plans are subject to any additional requirements of the Minnehaha Creek
Watershed District and the City Engineer.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED that based on the findings of
Resolution No. 7058, the City Council of the City of Orono does hereby approve the plat of IVY
PLACE SECOND ADDITION, Hennepin County, Minnesota (a copy of which is attached as
Exhibit B) subject to the following conditions:
1. Development within IVY PLACE SECOND ADDITION is subject to the Conclusions,
Orders and Conditions enumerated within Preliminary Plat Resolution No 7058 and this
resolution.
2. The approvals granted in this Resolution shall become effective only when all conditions
of approval requiring actions by the Developer have been satisfied.
3. The City Clerk shall release the plat documents for filing only upon certification by the
City Attorney, Community Development Director and City Engineer that all requirements
of the platting regulations have been satisfied.
4. The aforesaid plat shall be filed by the City of Orono with Hennepin County on or before
November 11, 2020 together with a certified original copy of this resolution and executed
copies of the easements and covenants pertinent thereto.
The approval granted by this Resolution shall expire if the conditions of this
Resolution have not been met or the plat has not been filed by the date specified above. In that
event, it will be necessary to file a new application with the City of Orono for subdivision review.
Adopted by the City Council of Orono this 11th day of May, 2020.
ATTEST:
__________________________________ __________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 3 of 3
Exhibit A
Outlot A and Lot 1, Block 1, Ivy Place, Hennepin County.
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60153001530SCALE IN FEETBenchmark = MNDOT Geodetic Station BR 7180, having an elevation of 945.959 (1929 NGVD)Highest Elevation on June 23rd, 2014 = 931.11 (1929 NGVD)Lowest Elevation on December 16th, 1937 = 921.78 (1929 NGVD)OHW = 929.4 (1929 NGVD)
(Reserved for recording)
GRANT OF PERMANENT EASEMENT
FOR INGRESS AND EGRESS PURPOSES
RUSSELL KOCON and JACQUELINE GIBNEY, husband and wife, and LAKE WEST
DEVELOPMENT, LLC, a Minnesota limited liability company (collectively the "Grantors"), in
consideration of One Dollar ($1.00) and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, do hereby grant unto the CITY OF ORONO, a
Minnesota municipal corporation, the Grantee, hereinafter referred to as the "City", its successors and
assigns, forever, a permanent easement for ingress and egress purposes over, on, across, under and
through the land situated in the County of Hennepin, State of Minnesota, legally described on the
attached Exhibit “A” and depicted on the attached Exhibit “B” (the "Easement Property").
INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter upon
the Easement Property at all reasonable times to construct, reconstruct, inspect, repair, and maintain
said ingress and egress systems over, across, on, under, and through the Easement Property, together
with the right to grade, level, fill, drain, pave, and excavate the Easement Property, and the further
right to remove trees, bushes, undergrowth, and other obstructions interfering with the location,
construction, and maintenance of said public ingress and egress systems.
The above-named Grantors, for themselves, their heirs, successors and assigns, do covenant
with the City, its successors and assigns, that they are well seized in fee title of the Easement Property;
that they have the sole right to grant and convey the easement to the City; that there are no unrecorded
interests in the Easement Property; and they will indemnify and hold the City harmless for any breach
of the foregoing covenants.
IN TESTIMONY WHEREOF, the Grantors hereto have signed this easement this _____
day of ______________, 2020.
GRANTORS:
___________________________________
Russell Kocon
___________________________________
Jacqueline Gibney
STATE OF MINNESOTA )
)ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ______ day of ______________,
2020, by Russell Kocon and Jacqueline Gibney, husband and wife, Grantors.
___________________________________
Notary Public
GRANTOR:
LAKE WEST DEVELOPMENT, LLC
By
Curt Fretham, Its Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ______ day of
______________, 2020, by Curt Fretham, the Manager of Lake West Development, LLC, a
Minnesota limited liability company, on behalf of the entity.
___________________________________
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
SMM/jmo
EXHIBIT “A”
TO
GRANT OF PERMANENT EASEMENT
Legal Description of Ingress and Egress Easement
A 16.00 foot wide easement for ingress and egress purposes over and across Lot 1, Block 1, IVY
PLACE SECOND ADDITION, according to the recorded plat thereof, Hennepin County,
Minnesota. The center line of said easement is described as follows:
Commencing at the most southerly corner of said Lot 1; thence northeasterly along the southeasterly
line of said Lot 1 on an assumed bearing of North 46 degrees 55 minutes 40 seconds East for 75.66
feet to the point of beginning of the center line to be described; thence northerly and northeasterly
for 32.75 feet along a non-tangential curve, concave to the east, having a radius of 26.00 feet, a
central angle of 72 degrees 10 minutes 32 seconds and a chord which bears North 16 degrees 28
minutes 47 seconds East to a point of reverse curvature; thence northeasterly, northerly and
northwesterly for 122.37 feet along a tangential curve, concave to the west, having a radius of 72.00
feet and a central angle of 97 degrees 22 minutes 47 seconds; thence North 44 degrees 48 minutes
44 seconds West, tangent to last said curve, to the northwesterly line of said Lot 1, and said center
line there terminating.
The sidelines of said easement are to be shortened or prolonged to begin on said southeasterly line
and terminate on said northwesterly line.
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MINNESOTA CERTIFICATION
I hereby certify that this survey, plan or report was
prepared by me or under my direct supervision and that I
am a duly Licensed Land Surveyor under the laws of the
State of Minnesota.
Dated this 6th day of May, 2020
______________________________________________
Rory L. Synstelien Minnesota License No. 44565 Project No. 17059.04 SHEET 1 OF 1
10050
SCALE IN FEET
0 4931 W. 35TH ST. SUITE 200
ST. LOUIS PARK, MN 55416
CivilSiteGroup.com
EASEMENT DESCRIPTION
A 16.00 foot wide easement for ingress and egress purposes over
and across Lot 1, Block 1, IVY PLACE SECOND ADDITION,
according to the recorded plat thereof, Hennepin County,
Minnesota. The center line of said easement is described as
follows:
Commencing at the most southerly corner of said Lot 1;
thence northeasterly along the southeasterly line of said Lot
1 on an assumed bearing of North 46 degrees 55 minutes
40 seconds East for 75.66 feet to the point of beginning of
the center line to be described; thence northerly and
northeasterly for 32.75 feet along a non-tangential curve,
concave to the east, having a radius of 26.00 feet, a central
angle of 72 degrees 10 minutes 32 seconds and a chord
which bears North 16 degrees 28 minutes 47 seconds East
to a point of reverse curvature; thence northeasterly,
northerly and northwesterly for 122.37 feet along a
tangential curve, concave to the west, having a radius of
72.00 feet and a central angle of 97 degrees 22 minutes 47
seconds; thence North 44 degrees 48 minutes 44 seconds
West, tangent to last said curve, to the northwesterly line of
said Lot 1, and said center line there terminating.
The sidelines of said easement are to be shortened or prolonged
to begin on said southeasterly line and terminate on said
northwesterly line.
Exhibit B
MORTGAGE HOLDER CONSENT
TO GRANT OF PERMANENT EASEMENT
ASSOCIATED BANK, N.A., which holds a mortgage on all or part of the property more
particularly described in the foregoing Grant of Permanent Easement for ingress and egress
purposes, which mortgage is dated June 21, 2018 and recorded June 25, 2018 as Document No.
T5539815 with the offices of the Carver County Registrar of Titles, Minnesota, for good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby
join in, consents to, and is subject to the foregoing Grant of Permanent Easement.
ASSOCIATED BANK, N.A.
By: ______________________________________
___________________________ [print name]
Its
And ______________________________________
___________________________ [print name]
Its
STATE OF MINNESOTA )
( ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2020, by ___________________________ and __________________________, respectively the
_____________________________ and __________________________ of Associated Bank,
N.A., a _____________________________________, on behalf of said entity.
_____________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON, P.A.
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
SMM
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. Three Rivers Park District will provide the Council and update on their master planning
process for the future development of the Diamond Lake Regional Trail (DLRT) with the intent of
receiving and Council comments prior to initiating the public engagement phase of the process.
2. Background. Three Rivers Park District (TRPD) is kicking off the master planning process for
future development of a new north-south regional trail through the western portion of Hennepin County.
Identified as the Diamond Lake Regional Trail (DLRT), the planning process for this 21-mile long
corridor began in January of 2020. TRPD has held planning session with City Staff and the Parks
Commission. The designated representatives from Orono for the process area Adam Edwards (Staff
Representative), Victoria Seals (Council Representative) and Rick Carter (Park Commission
Representative). TRPD briefed and collaborated with Parks commission at their February Work Session.
3. Presenter. Stephen Shurson, a TRPD landscape Architect, is the Project Manager for the project and
will be the lead presenter.
COUNCIL ACTION REQUESTED:
No formal action required. Review alternatives and provide comment.
Exhibits
A. TRPD letter.
B. Search Corridor Maps
Item No.: 13 Date: May 11, 2020
Item Description: Diamond Lake Regional Presentation by Three Rivers Park District
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Presentation
Administrative Center, 3000 Xenium Lane North, Plymouth, MN 55441-1299
Information 763.559.9000 • TTY 763.559.6719 • Fax 763.559.3287 • www.ThreeRiversParks.org
Three Rivers
Park District
Board of
Commissioners
Marge Beard
District 1
Jennifer DeJournett
District 2
Daniel Freeman
Vice Chair
District 3
John Gunyou
Chair
District 4
John Gibbs
District 5
Steven Antolak
Appointed
At Large
Gene Kay
Appointed
At Large
Boe Carlson
Superintendent
April 30, 2020
Adam Edwards
City of Orono
2750 Kelley Parkway
Orono, MN 55323
RE: City Council review of potential trail routes for the Diamond Lake
Regional Trail Master Plan
Mr. Edwards,
Three Rivers Park District is creating a master plan for the future development the
Diamond Lake Regional Trail (DLRT) through the western portion of Hennepin
County, including Orono. The vision for DLRT is for a 10-foot-wide paved, multi-
use trail that will connect areas of high natural resource value, local parks and
trails and other existing and future regional trails in the Three Rivers network. A
major goal is to create a scenic, park-like experience for trail users, rather than
being primarily adjacent to roads.
On January 13, 2020, Three Rivers staff introduced this master plan project to the
City Council. Subsequently, Three Rivers staff have been evaluating potential trail
routes through the corridor, including the eastern area of Orono. On February 3,
2020 the Orono Park Commission conducted a workshop session with Three Rivers
staff and provided input on the proposed trail route options through the city. Three
Rivers staff have worked closely with City staff in reviewing and refining the
preferred trail route options, resulting in the attached map which illustrates the
trail route alternatives.
Three Rivers is not seeking formal approval of the alternatives at this time, but is
requesting City Council review, comment and support to present these trail route
alternatives prior to beginning the public engagement process. Simultaneously,
Three Rivers is seeking similar review and support from the other six communities
along the trail route for their respective trail segments. Once all seven cities have
reviewed and given their support for the trail route alternatives, we will commence
public engagement for the master plan project later this summer. (subject to
current COVID-19 health guidelines). At the conclusion of the public engagement
period, Three Rivers will bring the results of public comments and a preferred route
recommendation back to the Park Commission and City Council for review.
Three Rivers staff will make a brief presentation and be available to answer
questions during the City Council meeting.
Sincerely,
Stephen Shurson
Landscape Architect, Project Manager
Encl: map
SUMMIT PARK
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Scientific and Natural Area Boundaries
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Parks
Public Land
City Limits
Lake Minnetonka
Gleason Lake
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CITY OF WAYZATA
DIAMOND LAKE REGIONAL TRAIL MASTER PLAN APRIL 2020
LUCE LINE STATE TRAIL
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AGENDA ITEM
A. Tim Litfin will be presented this item.
Item No.: 14 Date: May 11, 2020
Item Description: Tour de Tonka – Tim Litfin
Presenter: Tim Litfin
Tour De Tonka
Agenda
Section:
Presentation
How many total miles were ridden
at the 2019 Tour de Tonka?
a.99,658 miles
b.143,217 miles
c.179,936 miles
C
To register or volunteer go
to:
www.tourdetonka.org
(952) 401-6800
Total number of states that have participated since 2006 = 43
New in 2019 was Maine!
Riders in
2019
2018
Rank
Up/down
from 2018
1 Minnetonka 407 1 +14
2 Minneapolis 336 2 +69
3 Eden Prairie 264 3 +30
4 Plymouth 207 4 +1
5 Chanhassen 190 5 -2
6 Excelsior 184 6 +42
7 Maple Grove 107 8 +20
8 Edina 101 9 +24
9 Wayzata 96 7 -1
10 St. Paul 77 12 +13
Total these Top 10 Communities brought to TdT: 2019
1,969
Riders in
2019
2018
Rank
Up/down
from 2018
11 Chaska 76 10 0
12 St. Louis Park 67 11 -5
13 Shorewood 54 12 -10
14 Bloomington 52 14 -4
15 Victoria 50 15 +2
16 Deephaven 49 16 +5
17 Golden Valley 39 23 +15
18 Hopkins 37 18 -2
19 Minnetrista 36 21 +7
20 Eagan 31 17 -9
20 Waconia 31 22 -9
Total these Top 20 Communities brought to TdT: 2019
2,460
Gender Breakdown by
Age Male % Male Female % Female Total #
0-9 years old 61 56%47 44%108
10-19 years old 194 66%99 34%293
20-29 years old 147 58%106 42%253
30-39 years old 333 62%208 38%541
40-49 years old 393 63%227 37%620
50-59 years old 555 64%307 36%862
60-69 years old 425 73%161 27%586
70-79 years old 88 87%13 13%101
80-89 years old 6 86%1 14%7
TOTAL RIDERS 2,202 65%1,169 35%3,371
Youngest Rider: 4 Oldest Rider: 89
Annual Donation
from TdT $3,371
Donations from
Rider Registration $3,357
Same Day Donations
(Ron Kamps' fishbowl)$410
4 pounds of food
(X $1.70 per pound)$1,128.80
2019 TOTAL $8,266.80
To date, Tour de Tonka has raised over
$76,000 for the ICA Foodshelf.
Chanhassen Chaska
Deephaven Delano
Eden Prairie Excelsior
Greenwood Independence
Long Lake Lester Prairie
Minnetonka New Germany
Orono Shorewood
Waconia Watertown
Wayzata
Minnetonka Fire Minnetonka Police
Chanhassen Fire Chaska Police
Deephaven Police Eden Prairie Police
Orono Police Plymouth Police
Delano Fire Wayzata Fire
Waconia Fire Wayzata Police
Maple Plain Fire MN State Patrol
Eden Prairie Fire Lester Prairie PD
Long Lake Fire Carver County Sheriffs
McLeod County Sheriffs Wright County Sheriffs
South Lake Minnetonka Police
Three Rivers District Park Police
West Hennepin Public Safety
16 –30 –36 –62 –71 –100 Miles
MHS
CS
RS-Orono
RS
Lester
Prairie
RS-
Waconia
RS
MME
RS-Chaska
RS-Exc.
100, 71, & 62-milers
100, 71, & 62-milers
16-milers
RS
Watertown
30 & 36-milers
MCEC
62-milers
30 & 36-milers
10 11
16-mile
30-mile
36-mile
62-mile
71-mile
100-mile
Ride Headquarters
(952) 401-6800
*routes are subject to
change
Emergency –Call 911
6
6
20
10
100, 71, & 62 milers
RS
Ice Arena
25
Pioneer Trail
Excelsior
Minnetonka
100, 71, & 62-milers
30
100-milers
122
33
32
100-Mile Cutoff
@ 37.3 miles, 10:45 am.
(100-milers who do not make it
to this point by 10:45 a.m. will
join the 62 & 71-mile routes).
They will now ride 72 miles.
RS-Delano
71 & 100-milers
30
16
27
10
62 & 71-milers
9
3
34 33
135
Dell Road
Pioneer Trail
Baker Rd.
100-milers
Lester Prairie 2nd Avenue Park
Lake Riley Park (Eden Prairie)
Chanhassen Recreation Center
Chaska Pioneer Park
Delano Hamburger Stand
Orono Trinity Lutheran Church
Minnetonka Ice Arena
Minnetonka Middle School East
Minnetonka High School
Waconia Brook Peterson Park
Watertown Trinity Lutheran Church
1,862 responses
If the Tour de Tonka is permitted to take
place this year will you participate?
Yes
67%
No
33%
Which of the following best describes how you currently feel
about COVID-19 as is related to community events like Tour de
Tonka (select all that apply to you)
0 100 200 300 400 500 600 700
I will participate in Tour de Tonka this year
trusting that the event and the event leaders
will do their best to keep me safe.
I will participate in Tour de Tonka this year
knowing that I will be careful
I will wait to see what safeguards the event
puts in place before I decide to participate
I will not participate in community events like
this until there is a vaccine available
Keep the ride on schedule for the August 1 date “If you build it they
will come”
Lobby the Governor to lift the stay at home order and open up
businesses so people can get back to work and start enjoying
outdoor events like Tour de Tonka. 80% of the 286 deaths are from
nursing homes. We'll never be able to develop herd immunity if
we're all sitting at home. Our hospitals are nowhere near being
overrun which was the whole point behind stay at home... LOBBY
HARD.
Please hold this event regardless of what the rest of the world
wants you to believe . We need to embrace physical activity and
continue to live and biking is the best way to do both! I will support
you and bring as many as my friends as possible!
AGENDA ITEM
Prepared By: Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this memorandum is to gain Council approval to revise the Payroll and
Utility Billing Clerk positon to a Public Works Support and Utility Billing Specialist Position and Initiate
the recruitment and hiring process for the same.
2. Background. The recent retirement of the Utility Billing and Payroll Clerk provides a unique
opportunity to reorganize the position to increase customer service, efficiency and address support gaps in
the current administrative support structure of the city staff. In particular it provides an opportunity to
address a key gap/ inefficiency in the Public Works Department. In our current structure administrative
support for Public Works is accomplished by spreading it out as additional duties to the other departments
administrative support positions. This is inefficient and difficult to manage. A lack of a central point of
contact of the department also leads to confusion with residents and impacts the department’s ability to
provide timely and consistent service. The recent decision to contract for payroll services provides an
opportunity to realize improvements in public works administrative support without an increase in the
city workforce. The new position was reviewed and endorsed by the Orono Organization Committee on
May 7th 2020.
3. Position Description. The complete position description is at Exhibit A. In summary this position
will support the administrative functions of the Public Works Department and provide entry-level
accounting work for utility billing while providing excellent customer service at the front desk of City
Hall.
4. Cost And Funding. The position has be scored at Grade 5. Assuming a Step 3 for budgeting
purposes the cost to the city would be $70,133 per year including salary and benefits. The previous
Payroll and Utility Position cost $84,700 per year. So this reorganization represents a $14,500 / year cost
savings. The position is funded form the General Fund and the Utility Funds. The position replaces and
existing postion resulting in no change to staffing numbers for the city.
5. Timeline. The proposed timeline for this proposal is:
May 11th, 2020 - City Council review and approval
May 18th, 2020 - June 5th, 2020 – Advertise the position
June 8-12, 2020 – Resume/ application screening
June 22-26, 2020- Interviews
July 13th, 2020 – Appointment
August 3rd, 2020- Start day / onboarding
6. Staff Recommendation. I recommend approval of the position description and authorization to
initiate the recruitment process.
COUNCIL ACTION REQUESTED:
Move to approve the revised utility Billing Clerk position description and initiate the recruitment process
to fill the position.
Exhibits
A. Public Works Support and Utility Billing Specialist Job Description
Item No.: 15 Date: May 11, 2020
Item Description: Public Works Support and Utility Billing Specialist
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
City Engineer/Public
Works Director Report
The City of Orono is an Equal Opportunity Employer
CITY OF ORONO
Position Title: Public Works Support and Utility Billing Specialist
Department: Public Works
Accountable to: Director of Public Works
FLSA Status: Non-exempt
Union: Office and Professional Employees International Union, Local No.
12, AFL-CIO
Compensation: Grade 5 Local 12 Union Pay Scale
Revision: April 20, 2020
Nature of Work
This position supports the administrative functions of the Public Works Department and provides
entry-level accounting work for utility billing while providing excellent customer service at the
front desk of City Hall. .
Supervision Received and Exercised
This position reports to the Public Works Director and does not supervise other employees.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
• Provide customer service to residents, contractors and the general public regarding
information related to the City and/or refer them to the appropriate resource.
• Responds to individuals seeking information, takes detailed messages, and complaints or
record information and forwards to the appropriate personnel, receives applications,
obtains required data, and makes necessary determinations and calculations; answers
question and explains procedures regarding permits, utilities, billings, and other matters
requiring knowledge of city ordinances, departmental policies and regulations; assists in
completing forms, applications, permits and licenses, and arranges appointments.
• Administers permit programs, including: scheduling inspections, records, and processing
forms.
The City of Orono is an Equal Opportunity Employer
• Maintains Public Works asset management and workflow tracking database.
• Handle cash receipts from customers.
• Provides operational support, including filing, maintaining calendars, correspondence,
report preparation, data entry, word processing, database design and administration,
website administration, and completion of special projects.
• Types reports, forms, invoices, specifications, tabulations, legal documents, resolutions,
and other materials; composes and types routine correspondence
• Acts as secretary for one or more boards/commissions/or committees, typing and
distributing agenda, and forwarding copies of pertinent documents to
board/commission/or committee members.
• Compiles and summarizes data, checking against records to ensure completeness and
accuracy.
• Assists in the response to data requests as required under MN Data Practice regulations.
• Maintain records according to the MN Records Retention schedule and the City’s
adopted policies.
• Performs other related duties as assigned or as the situation dictates within the scope of
this position.
• Responsible for maintaining and updating the City’s utility billing database, including:
creating and updating customer account records, respond to billing inquires, reconcile
customer accounts, coordinate the transfer of utility services for change in property
ownership, schedule meter readings as needed, process billing statements, process
payments on utility accounts, reconcile utility billing register and prepare quarterly
journal entries.
• Assist in preparing year-end audit work papers, and participate in the City’s annual audit,
including: reconciliation of year-end utility billing receivables.
Required Knowledge, Skills and Abilities
Knowledge:
• Clerical — Knowledge of administrative and clerical procedures and systems such as
word processing, managing files and records, designing forms, and other office
procedures and terminology.
• English Language — Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service — Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment, meeting
quality standards for services, and evaluation of customer satisfaction.
• Mathematics — Knowledge of arithmetic, algebra, statistics, and their applications.
• Computers and Electronics — Knowledge of electronic equipment, and computer
hardware and software, including applications and programming.
Skills:
• Active Listening — Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
• Speaking — Talk to others to convey information effectively.
• Service Orientation — Look for ways to help people.
• Reading Comprehension — Understand written sentences and paragraphs in work related
The City of Orono is an Equal Opportunity Employer
documents.
• Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions or approaches to problems.
• Coordination — Adjust actions in relation to others' actions.
• Time Management — Manage one's own time and the time of others.
• Monitoring — Monitor/Assess performance of yourself, other individuals, or
organizations to make improvements or take corrective action.
• Writing — Communicate effectively in writing as appropriate for the needs of the
audience.
• Active Learning – Demonstration of continued learning, to learn new skills, technology,
improve processes.
Abilities:
• Written Comprehension — Able to read and understand information and ideas presented
in writing.
• Oral Comprehension — Able to listen to and understand information and ideas presented
through spoken words and sentences.
• Oral Expression — Able to communicate information and ideas in speaking so others
will understand.
• Speech Recognition — Able to identify and understand the speech of another person.
• Written Expression — Able to communicate information and ideas in writing so others
will understand.
The City of Orono is an Equal Opportunity Employer
Minimum Requirements
• High School Diploma or equivalent.
• Three (3) years of practical experience in a position of similar complexity, or equivalent
combination of education in clerical, secretarial, or office management fields and
experience.
Desirable Qualifications
• Previous experience with utility billing and public works administration
• Familiarity with geographic information systems (GIS) and Cartegraph software
• Two (2) or four (4) years post-secondary education.
• Work experience in municipal government, document management/imaging technology
and/or IT desirable.
• Municipal Clerk Certification.
Physical Demands and Working Environment
This position operates in an office environment, where employees are protected from weather
conditions or contaminants, but not necessarily occasional temperature changes.
AGENDA ITEM
Prepared By: Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this memorandum is to discuss Termination of the City Building Cleaning
Contract.
2. Background. Council Member Seals has requested discussion on termination of the City’s Cleaning
contract. The City has contracted with Vanguard Cleaning to perform cleaning services for the City Hall,
Police Department and Public Works Building since 2012. The contract has 30 day notice for termination
clause. The City solicited bids for cleaning most recently in 2015 with Vanguard’s contract being
renewed. Unfortunately, the company’s performance over the last couple years has declined significantly.
As result the city has had to require fee adjustments for missed services and has required the vendor to
provide a completely different crew on two occasions. The most recent crew started in March of this year
but has yet to successfully complete the background screening required for them to work unescorted in
the Police Department.
3. Staff Recommendation. Staff recommends the contract be terminated.
COUNCIL ACTION REQUESTED:
1. Move to terminate the Cleaning contract with Vanguard Cleaning.
2. Discuss and consider the Staff proppsel at Exhibit A.
Exhibits
A. Staff Recommendation for Future Facility Cleaning
Item No.: 16 Date: May 11, 2020
Item Description: Termination of City Cleaning Contract
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Public Works /
City Engineer
Exhibit A.
Staff Recommendation for Future Facility Cleaning.
1. Background. These recent challenges, as outlined paragraph 1 of the council action, along with a
long history of cleaning issues in city facilities underscore the need to try a different approach. Staff has
analyzed the issue for some time and identified a need for increased flexibility, responsiveness and
accountability with respect to facility cleaning and minor maintenance. Staff has also identified a
number of procedural changes that would make the process more efficient and save considerable expense.
Looking through some historical records and speaking with long service staff members confirmed this has
been a concern for at least the last 18 years. Various attempts to adjust the cleaning requirements and the
use of different contractors does not seem to have resulted in the desired outcomes. The special access
requirements associated with Police Department combined with relatively small scope of work the city
facilities present do not appear to align well with the way the commercial cleaning industry operates.
The result has been inconsistent service at high prices with inordinate amounts of city staff time spent
overseeing the contract. To that end, for the last 6 months City Department Directors have been
exploring other options. The option that we believe has the most promise is to in-source the cleaning
tasks by adding the duties to part time position. In-sourcing, permanent or temporary, will also provide
opportunity to adjust the performance standards and procedures we have for cleaning. As they are
currently written the may be excessive for our needs.
2. Proposed Plan for Cleaning. In order to provide cleaning services the City will use a current
seasonal employee by redesigning the position from Park Maintenance Worker to Groundkeeper and
adding Custodial Duties thereby creating a part time Custodian/Groundskeeper. The revised Job
description is attached.
3. Proposal Pros and Cons.
a. Pro- The proposal provides significant cost savings
b. Pro- The proposal provided increase flexibility
c. Pro- The proposal provided improved accountability
d. Pro- The proposal does not increase staff head count (as Organizational Committee Goal)
e. Pro- If the proposal does not work for some reason, the City can easily revert to contract service
f. Con- The city will need to purchase a vacuum cleaner
4. Cost And Funding. The Seasonal Parks employee funding is already provided in the Parks
Operation Budget. The Funding for the additional hours required to complete custodial duties will be
provided by the budget line currently used to pay the cleaning contract. Current annual cost for contract
cleaning is $33,000. Adding the duties to a Part Time position and including benefits will cost $20,600
/yr. As proposed this represents a potential savings of $12,400/yr for facilities cleaning. Further this
proposal can be accomplishing without increasing current staffing numbers.
5. Part Time Appointment. In anticipation of the termination of the cleaning contract staff created the
attached job description and included it in the annual seasonal recruitment process. The applicant listed
below applied and was selected for both the se4asona parks maintenance worker position and proposed
custodian/ grounds keeper position. He was appointed earlier this spring to the Parks Maintenance
Worker position in which he is serving. If the Council concurs with the staff recommendation, Council
will need to reappoint the following from the Seasonal Parks positon to the Custodian/ Grounds keeper
position.
Name Position Wage ($/hr) Remarks
Mitchell Hall Custodian /
Grounds Keeper
$17.00 Transition from Seasonal Parks
Attachment 1. Custodian/Grounds keeper Part Time Position Description.
Job Posting
Custodian/Grounds Keeper
City of Orono
Posted: March 25th, 2020
Application Deadline: Applications accepted until positions are filled
Status: Part Time
Compensation Range: $17 - $20 per hour depending on qualifications
This position performs a wide range of activities including cleaning, facility maintenance, mowing,
raking, hauling garbage, and other tasks as assigned. After receiving work direction, works
independently to complete a project in a safe, timely manner. The position reports to the Parks and
Golf Course Supervisor. Must have a high school diploma and able to frequently lift/move 50
pounds.
You can apply online and learn more about our seasonal positions at http://www.ci.orono.mn.us/.
Please submit hard copy applications to: City Hall, City of Orono, 2750 Kelly Parkway, Orono,
MN 55356 / Phone: (952) 249-4600. Applicants can also e-mail their applications to
jgoehring@ci.orono.mn.us. Thank you for your interest in the City of Orono.
CITY OF ORONO
Position Title: Custodian/Grounds Keeper-Part Time
Document Date: March 20, 2020
Department: Public Works
Accountable to: Parks and Golf Course Supervisor
FLSA Status: Non-exempt
Nature of Work
This position performs a wide range of activities including cleaning, facility maintenance, mowing,
raking, hauling garbage, and other tasks as assigned. After receiving work direction, works
independently to complete a project in a safe, timely manner.
Supervision Received and Exercised
This position receives supervision by the Parks and Golf Course Supervisor. This position does
not supervise the work of other employees.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
Performs routine and project cleaning of offices, corridors, conference rooms and other
city facilities. Duties include empty waste receptacle, vacuum and/or sweep floors,
clean/disinfect sinks and fountains, straighten and clean furniture.
Performs routine and cleaning of assigned lavatories. Duties include cleaning and
disinfecting lavatory fixtures, sinks, walls, floors, mirrors, dispensers. Keeps paper and
soap dispensers filled and functioning, empty waste receptacles and insures odor control.
Perform minor maintenance duties include but not limited to: cleaning and lubricating
vents, changing filters, changing light bulbs, adjusting equipment and furniture, small
painting projects.
Performs exterior maintenance including snow and ice removal, lawn mowing, trimming
and maintenance, maintain plantings, exterior window and wall cleaning
Mowing in Building Grounds, Parks and the Golf course to include fairways, greens, tee
boxes, and rough areas;
Empting garbage and recycling cans;
Inspects, maintains, and or repairs parks, beach and trails grounds, equipment and facilitates
at frequent intervals to insure a safe enjoyable environment for patrons.
Maintains records relating to inspections and maintenance activity.
Drives a pickup truck and operates equipment of various sizes and weights in loading,
hauling and unloading various equipment or materials.
Performs routine inspection and preventative maintenance on assigned equipment and refers
defects or needed repairs to appropriate personnel; cleans equipment; may adjust, lubricate,
or make small repairs to equipment while in use.
Other duties and projects as assigned by the Supervisor.
Performs all duties in accordance with appropriate safety and security standards.
Performs other duties and assumes other responsibilities as assigned.
Required Knowledge, Skills and Abilities
Knowledge:
Methods and materials used in facilities cleaning, and parks maintenance;
Equipment used in carrying out facilities and parks maintenance;
Occupational hazards and established safety practices
Skills:
Active Listening — Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
Equipment Maintenance — Perform routine maintenance on equipment and determining
when and what kind of maintenance is needed.
Language Skills- Verbal communications skills needed to deal with the building users
and with fellow employees. As questions arise, they must communicate with the public,
answer questions and make decisions on facility use. Written communication skills are
needed to leave correspondence with the day employees if problems arise or repairs are
needed.
Abilities:
Follow written and oral directions and work without on-site supervision and make on-site
decisions related to work assignments;
Work effectively with other employees, contractor personnel, and other outside work crews;
Communicate tactfully with public;
Control Precision — Able to quickly and repeatedly adjust the controls of a machine or a
vehicle to exact positions.
Multilimb Coordination — Able to coordinate two or more limbs (for example, two arms,
two legs, or one leg and one arm) while sitting, standing, or lying down. It does not
involve performing the activities while the whole body is in motion.
Arm-Hand Steadiness — Able to keep your hand and arm steady while moving your arm
or while holding your arm and hand in one position.
Manual Dexterity — Able to quickly move your hand, your hand together with your arm,
or your two hands to grasp, manipulate, or assemble objects.
Minimum Requirements
High School diploma or equivalent
Satisfactory results from motor vehicle records check and criminal background
investigation
Desirable Qualifications
Previous experience working in similar fields.
Physical Demands and Working Environment
See Physical and Environmental Addendum
ADDENDUM TO JOB DESCRIPTION
Physical Requirements
Physical Activity
Frequency of Activity
Not Required Seldom Often Nearly Continuously
Sitting ☐ ☒ ☐ ☐
Repetitive hand motion (such as typing) ☒ ☐ ☐ ☐
Hearing, listening ☐ ☐ ☐ ☒
Talking ☐ ☐ ☐ ☒
Standing ☐ ☐ ☒ ☐
Walking ☐ ☐ ☒ ☐
Bending ☐ ☐ ☒ ☐
Stooping ☐ ☐ ☒ ☐
Climbing stairs ☐ ☒ ☐ ☐
Climbing ladders ☐ ☒ ☐ ☐
Kneeling, squatting ☐ ☐ ☒ ☐
Crouching ☐ ☒ ☐ ☐
Crawling ☐ ☒ ☐ ☐
Balancing ☐ ☒ ☐ ☐
Reaching overhead ☐ ☒ ☐ ☐
Pulling, pushing ☐ ☐ ☒ ☐
Shoveling ☐ ☐ ☒ ☐
Lifting – up to 10 pounds ☐ ☐ ☒ ☐
Lifting – up to 20 pounds ☐ ☐ ☒ ☐
Lifting – up to 30 pounds ☐ ☐ ☒ ☐
Lifting – up to 50 pounds ☐ ☒ ☐ ☐
Lifting – over 50 pounds ☐ ☒ ☐ ☐
Work Environment
☐ Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily
occasional temperature changes.
☒ Outdoor Environment: Employees work outdoors and may not be protected from weather conditions.
☐ Extreme Cold: Temperatures typically below 32 degrees for more than an hour.
☐ Extreme Heat: Temperatures above 100 degrees for more than an hour.
☒ Noise: There is sufficient noise to cause you to shout in order to be heard above the noise level.
☒ Vibration: Exposure to oscillating movements of extremities or whole body.
☒ Hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles,
electrical current, working on scaffolding and high places, or exposure to chemicals in work setting.
☒ Oils: There is air or skin exposure to oils or other cutting fluids.
☐ Infectious Diseases: Employees are frequently exposed to contagious or infectious diseases.
☒ Atmospheric Conditions: Conditions that affect the respiratory system, such as fumes, odors, dusts, mists, gases, or
poor ventilation.
☐ Close Quarters: Employees are frequently required to work in crawl spaces, shafts, man holes, sewage and water line
pipes, and other areas that could cause claustrophobia.