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HomeMy WebLinkAbout03-30-2020 Council PacketAgenda Council Meeting Monday, March 30, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. To participate in this meeting please follow the instructions below: Please register to participate in the Orono City Council Meeting - March 30, 2020 which begins at 6:OOPM at: htips:Hattendee.gotowebinar.com/register/6943686815090373900 After registering, you will receive a confirmation email containing information about joining the webinar. Brought to you by GoToWebinar® Webinars Made Easy® Meeting Participation Instructions for Applicants and the Public can be found at: https://www. ci. orono.mn.us/DocumentCenterNiew/225 5/Instructions-for-Orono-Public-Meetings-Held- Electronically Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of March 9, 2020 2. Council Work Session Minutes of March 9, 2020 3. Emergency Council Meeting of March 18, 2020 4. Claims/Bills 5. Approval of Rental Licenses 6. Refunding Outstanding 2010A Bonds 7. Approval to Accept Donation 8. Request to Hire Part -Time Officer 9. 20-019 Back Up Generators for Lift Stations #3 (East Lake Street) and Lift Station #13 (Casco Point) 10. 2020 Sanitary Sewer Inspection 11. Rehabilitation of GS #10 (Shoreline Drive), LS #19 (Loma Linda Avenue) and LS #30 (Lakeview Terrace) 12. Appointment of Seasonal Employees 13. Approval of Kennel Licenses 14. LA20-000005 — Gordon James Construction o/b/o David & Lynn Gutermuth, 2665 Casco Point Road, ATF Variances — Denial Resolution Public Comments — (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to Sign up for email notifications at www.ci.orono.mn.us Agenda Council Meeting Monday, March 30, 2020 6:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Mayor/Council Report City Administrator Report City Attorney Report Adjournment Upcoming Events 2020 04-13-20 Council Work Session, Monday, 5:00 p.m. 04-13-20 City Council Meeting, Monday, 6:00 p.m. 04-20-20 Planning Commission Meeting, Monday, 6:00 p.m. (Dennis Walsh) 04-27-20 Council Work Session, Monday, 5:00 p.m. 04-27-20 City Council Meeting, Monday, 6:00 p.m. 05-04-20 Park Commission Meeting, Monday, 6:00 p.m. 05-11-20 Council Work Session, Monday, 5:00 p.m. 05-11-20 City Council Meeting, Monday, 6:00 p.m. 05-18-20 Planning Commission Meeting, Monday, 6:00 p.m. (Richard Crosby) 05-25-20 Official Holiday, City Offices Closed 05-26-20 Council Work Session, Tuesday, 5:00 p.m. 05-26-20 City Council Meeting, Tuesday, 6:00 p.m. Sign up for email notifications at www.ci.orono.mn.us MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, II, Matt Johnson, and Victoria Seals. The following members were absent: Aaron Printup. Representing Staff were City Administrator Dustin Rief, Development Director Jeremy Barnhart, City Planner Melanie Curtis, and City Attorney James J. Mong6, III. Mayor Walsh called the meeting to order at 6:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF FEBRUARY 24, 2020 2. COUNCIL WORK SESSION MINUTES OF FEBRUARY 24, 2020 3. CLAIMSBILLS 4. APPROVAL OF RENTAL LICENSE 5. PARK COMMISSION SCHEDULE REVISION 7. APPOINTMENT OF SEASONAL EMPLOYEES 8. 2020 ROAD MAINTENANCE PROJECT — AWARD 10. LA19-000097 — CITY OF ORONO TEXT AMENDMENT RELATED TO DOCK LICENSING ORDINANCE NO. 239, THIRD SERIES 12. LA20-000007 — REVISION LLC OB/O DENNIS & CYNTHIA BREMER,1030 TONKAWA RD, CUP — RESOLUTION NO. 7078 13. LA20-000010 — JAMISON KOHOUT O/B/O REAL ASSETS LLC, 1645 SHADYWOOD ROAD, FINAL PLAT: LESLIE LAKEVIEW ESTATES — RESOLUTION NO. 7079 16. LA19-000103 — CITY OF ORONO, TEXT AMENDMENT RELATED TO DOCK PERMITTING, JOINT USE DOCK LICENSING, AND MARINA LICENSING ORDINANCE NO. 240, THIRD SERIES 20. CITY OF ORONO FEE SCHEDULE, ORDINANCE NO. 241, THIRD SERIES Crosby moved, Seals seconded, to approve the Consent Agenda as revised, with Item Nos. 9 and 11 being removed from the Consent Agenda, and Item Nos. 16 and 20 being added to the Consent Agenda. Item No. 17 was removed from the Regular Agenda. VOTE: Ayes 4, Nays 0. Page 1 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT 9. APPOINTMENT OF PLANNING COMMISSIONERS — RESOLUTION NO. 7077 Walsh noted Planning Commissioners were interviewed earlier in the evening. Walsh moved, Crosby seconded, that Scott Kirschner will be added as a Planning Commissioner and David Peterson will be an alternate. Three alternates -- Janice Berg, Lauren Schoenzeit, Denise Leskinen — will be removed from the list. VOTE: Ayes 4, Nays 0. 11. LA19-000063 — CITY OF ORONO TEXT AMENDMENT RELATED TO SPECIAL EVENTS Mr. Bob Erickson thanked everyone for their efforts to revise the text amendment. He said the regulations apply to large fireworks displays that require professional, licensed operators to set off large, explosive devices that can be seen and heard from large distances. The drafts created so far include smaller consumer fireworks that fall into two categories: those that are legal for purchase, and those that are illegal. He noted all the fireworks pictured were illegal in Minnesota and doubted whether anyone in possession of illegal fireworks would include that in their Special Events Permit application. He listed several legal fireworks in Minnesota and said he does not see any common-sense reason for them to be included in the Special Events Ordinance. He recommended the definition for "fireworks" be limited to the 1.3G fireworks only and that a definition for "fireworks display" be a display of 1.3G large fireworks. Walsh stated a lot of stuff would be excluded if that was taken off that people would want the permit for. Mr. Erickson said the original idea was for large fireworks displays, and that remains on the list. In his view, there is no need to regulate snakes, sparklers, and that sort of thing. Crosby asked whether the small items would be off the list because no permit is required if they are legal. Mr. Erickson said the definitions included state all types of fireworks, including sparklers, and includes somewhat larger fireworks which are designed for individual use that you might buy in other states but are not legal in Minnesota. It was brought up in the Work Session that a regulation is not necessary for legal fireworks nor fireworks that are totally illegal. The work done so far has been to create a framework for large displays where people hire a licensed operator to send up the big stuff. Walsh asked if the big stuff is illegal. Crosby said that all the big stuff is illegal unless it is launched by a licensed professional. Mr. Erickson noted those types of fireworks require a permit by ATF just to move it in a truck. Walsh stated that the professionals are still detonating the illegal stuff if they have a permit. Barnhart indicated professionals can get a permit for the large, legal ones. Page 2of18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Crosby said he is not sure what Mr. Erickson is trying to resolve, because the other fireworks would not be coming under regulation, anyway. Walsh agreed with Crosby. Barnhart said his understanding from the Council was to keep the language more broad. In the previous version, a specific Minnesota statute was referenced. He believes that Mr. Erickson thinks the smaller fireworks don't have as much of a reach as the large ones and does not want to bring the City in on some of the smaller events. The City is looking at what the Fire Code identifies as fireworks to make sure a fire hazard is not being created. Seals asked if the language matches the Minnesota State Fire Code, or as close as possible, which is the goal. Barnhart said he thinks it does. Walsh said they do not want to set a standard that is not attached to the Fire Code. If the City finds it is too overzealous it can be amended later, but he would rather err on the side of caution to start with. Crosby stated he does not see authorities coming after people with sparklers or other minor items. He agreed with Walsh as far as matching the State Fire Code language. Mr. Erickson said that is why he used the 1.3G designation as part of the Minnesota State Fire Code. He stated the 1.4G are the small fireworks, both legal and illegal. He noted you need to hire a licensed operator for the 1.3G fireworks in addition to having a permit. During the Work Session, the Chief of Police mentioned no one would interfere if somebody had a sparkler because they are legal. The police are aware that bottle rockets, the next step up, are illegal and they can intervene at any time. There is adequate state law forbidding those, so it does not need to be included. He noted the section that has been agreed upon includes a required vote by the City Council based on the Fire Chief's recommendation, which guarantees adequate notice being sent to neighbors, etc. He is trying to limit the scope of what the problem is and they seem to be getting close, and he wants to get it to the final step to move it forward. Walsh indicated he understood Mr. Erickson's point and appreciated his time. Seals said she would like the language to match what the State Fire Chief says, in case it changes. Walsh noted that was the same direction as in the Work Session. Johnson stated his understanding of Mr. Erickson's concern: the City Council is reinforcing something that is already illegal and it is unnecessary. Barnhart stated the smaller fireworks are referred to as consumer fireworks. Minnesota does not allow consumer fireworks to fly, such as bottle rockets. The proposal is, anything under the larger umbrella of a firework, as defined by the Fire Code, requires a Special Events Permit. The Fire Chief would review the application, confirm the launch location, and the City Council review and approve the permit. Johnson asked if that was the 1.4 scenario. Page 3of18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Barnhart answered that it was the 1.3 also. Councilmembers discussed a potential scenario where a gathering of people would need a permit to use smaller bottle rockets with a licensed operator as opposed to the bigger ones where they would not need a permit. Barnhart said the Fire Chief would check to see if the resident had the proper licensing and accreditation for the 1.4 size. If the resident didn't, the Fire Chief would deny that portion of the permit. Crosby commented that if someone was doing that, they would be out of Code, anyway. Barnhart said if a resident was licensed, accredited and can launch all fireworks, including the 1.4, the Fire Chief would still review the application and could issue a Special Events Permit. The City is being cautious, understanding changes can be made if needed. He noted licensed operators may use both the 1.3 and 1.4 fireworks. Walsh stated it is a fire issue if anyone is launching fireworks of all types, so it would be better to know than not know. Barnhart said the City is making sure its Ordinance matches the Fire Code's definition of fireworks, because that triggers the Special Events Permit. Johnson asked whether Mr. Erickson's concern is that some 1.4G fireworks are legal and don't require a permit but the language is requiring them to apply for a permit. Barnhart stated he was correct. Walsh and Barnhart discussed that would be the case even on a small scale. Barnhart noted it would be reviewed by the Fire Chief and he would advise the City accordingly. Councilmembers noted if the fireworks were legal, technically a resident would not need a permit. Johnson asked if it is a legal firework, the citizen should not have to contact the City, and if Mr. Erickson's concern is that a resident has to contact the City if they have legal fireworks. Barnhart stated that is what he believes Mr. Erickson thinks. The Fire Chief told him some smaller items that people believe are fireworks are not actually defined as fireworks, according to the Fire Code. Crosby suggested matching the Fire Code language rather than picking apart definitions. Johnson suggested a compromise would be to insert a paragraph to exclude legal fireworks. Councilmembers and Barnhart discussed what language could be used and whether they could add some language referring to State Code, such as "excluding any legally defined fireworks per State Code." Barnhart said he would like to come back with a definition from the City Attorney's office because the State Fire Code identifies what a firework is, and if the City is going to depart from that, it needs to be looked at very carefully. Page 4 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Johnson asked whether that is even if it is referencing an obvious fact: if something is legal, a resident does not have to come to the City. Barnhart reiterated he would like to discuss the matter with the City Attorney. Mr. Erickson stated it is clear to him that 1 AG under the Fire Code includes legal and illegal fireworks. Johnson asked if the City Council's understanding was correct: Mr. Erickson's concern is that there should be an obvious exclusion to legal fireworks so people know they do not have to get a permit. Mr. Erickson said that was a large part of it. He said if someone wants to buy their children sparklers, they should not have to get a permit. Walsh asked Monge if he had an opinion on the matter. Monge stated he knows what the State statute says and he knows what is defined as legal and what are not defined as fireworks. He does not have access to the State Fire Code. Walsh said he was looking for a quick opinion or if it should be funneled to Mattick for his input. Barnhart quoted the definition from the Fire Code -- "containing restricted amounts of pyrotechnic composition" -- and indicated the "restricted amounts" language is important because that is where you get to the lawful/unlawful fireworks. Some states allow the 1.4 small fireworks to be launched; in Minnesota, they are restricted. Crosby said he does not see the Orono PD going after people with small sparklers. He thinks the Fire Code should be followed. Walsh suggested waiting until the first week in April, when Attorney Mattick returns, to work on the language. Johnson added a regular citizen should be able to read the City's Code and be clear on what it says. Johnson moved, Seals seconded, to table LA19-000063 — City Of Orono Text Amendment Related To Special Events. VOTE: Ayes 4, Nays 0. 14. LA20-000005 — GORDON JAMES CONSTRUCTION O/B/O DAVID & LYNN GUTERMUTH - 2665 CASCO POINT ROAD, AFTER -THE -FACT VARIANCES Staff presented a summary of packet information. Johnson confirmed with Staff that the house was new construction. Johnson asked if the homeowner removed existing hardcover around the lakeside shed in order to apply the hardcover in another location to make sure they were conforming. Curtis stated that was true; a sidewalk/stair system, a deck, and a fire ring that were to be removed. Page 5 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Walsh asked if there was a photo showing the original deck. Johnson said he wanted to make sure that when they came in for the permit the deck was there and that they elected to remove that to get their hardcover within acceptable standards. Curtis stated that was true. Johnson asked if, when they presented the as -built survey, it did not include the decking, and after the as - built it was discovered the hardcover was added. Curtis said that was true. Johnson asked if the recently discovered changes of the structure were subtle. Curtis said when the inspector went out, the changes in the building were present. After the as -built, the deck was put on. Johnson asked how many permits would be required to do what has been done. Curtis discussed the different permits required for the different tasks completed. Johnson asked if the homeowner pulled those permits. Curtis said the re -siding permit may have been, but the changes to the structure -- the volume and expansion -- were not. It could have been one building permit for the shed. Johnson asked if there was a fireplace in the structure or a chimney for a future fireplace. Curtis stated the builder would have to answer that question but that would be a separate permit. Johnson asked if there were any utilities in the shed. Curtis and Councilmembers discussed that it appeared as though electrical was available and also a sink. Johnson asked what was in the shed prior to the reconstruction. Curtis said she did not know. Mr. William Haack, Gordon James Construction, 5159 Main Street, Maple Plain, said there was electrical in the shed previously. The owner wanted a countertop with a sink installed. A cabinet was put in but no sink installed and no plumbing. There is an irrigation system that comes alongside the structure. When they were building the new home, the owner asked them to freshen up the boathouse. He indicated the 2015 survey showed the same square footage of the boathouse as the 2019 survey -- 286 feet -- which was after the work was done, so hardcover was not changed. It was a simple facelift and it was not considered that any special permits were needed to re -side it. The homeowner removed the deck and hired a dock company to install a removable dock system. The homeowner considered it part of his boat dock and that is how it was constructed. Page 6 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Crosby asked if the calculation on the old deck was added to the square footage of the new house. Curtis stated she is not sure where it went, but it did go to the project. Mr. Haack indicated if Staff's numbers were 240 square feet on the dock, 249 is the number for the permanent deck that was on there originally. Walsh said the construction company has been around for a long time and knows the rules. He asked how a conversation about putting a dormer on a boathouse goes when everyone knows it will not get approved. Mr. Haack stated they looked at it from a footprint and height perspective. The height is exactly the same except the chimney; the footprint does not change. The architect may have overlooked that the gable part goes out of the spirit of an in-kind/volume aspect. Walsh asked if Mr. Haack now understands the rules. Mr. Haack stated they are getting more clear. Walsh said he was personally a little disappointed to see it was done without asking anyone, because approval would never be given. He stated anything above the high-water mark, whether it is on planks or not, is a deck/hardcover. The owner has the right to have the same amount of hardcover as before but will have to find hardcover somewhere else. Crosby noted a plumbing permit was not yet pulled and wondered, since there is a sink planned, if that would be done later or would be done in the middle of the night. Curtis indicated the homeowner can have a sink with a permit. Mr. Haack stated they would be putting in a sink and a cabinet. He said the chimney is for aesthetics, but if the homeowner chose to put a fireplace in later, they would need to contact the City for a permit. Seals said the facelift looks very nice. The City is very protective of the first 75 feet, it is clear a homeowner can replace in-like/in-kind, and the City was clear in their direction regarding the new build of the house. It is sneaky to call it a dock, and when you do anything on the water, everyone can see it. She agreed there is no practical difficulty and because it is after the fact, it is concerning. She supports the Planning Commission and Staff. If the Council says yes, it could bring about more of this behavior. Crosby noted it will allow the homeowner to have more hardcover in their original building by pulling the old deck from there and bringing it to the house. Walsh added the City holds a zero tolerance for any expansions of boathouses and they want to remain consistent that it is a no for everyone. Mr. Haack clarified that the oversight was the gable on the roof. Walsh indicated that it would have to go back to the original roofline. Page 7of18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Haack said the homeowner hired people to put the dock together. The homeowner asked for consideration that the dock remain, that it is smaller and their view is that the dock is not a deck. Walsh said the homeowners can have what they had, but that it has to come off somewhere else and they have to make that decision. Curtis pointed out the areas of the expansions after Crosby asked to look at the original sketch. Johnson asked if that was an after -the -fact sketch and noted the City was never considered in any of the improvements. Crosby indicated that he is clarifying on the gable part that the City was not considered. Mr. Haack said he understood it was on the original submitted plans. Johnson asked if Staff recommendations included returning it to its original state. Curtis clarified that the recommendation was to not approve any hardcover variances. Mr. Haack stated if the dock sections are taken off, the homeowner would be under the variance approval for square feet of the property. Walsh clarified that the homeowner will receive no hardcover variances. He can decide what to do with the 74 square feet he has; he can do so within the footprint of what he had previously. The chimney and gable would need to be removed. If the boathouse remains the same but is re -sided with 2 -inch stone rather than 1/2 -inch siding, he would be fine with that. Curtis asked how the Council felt about the gable bump -out. The Councilmembers indicated that anything which expanded the envelope and the volume needs to be brought back to the original structure. The core shell cannot be expanded. If the homeowner gets rid of all the deck, he will have 75 square feet to work with. Johnson asked whether any changes will still require a permit. Curtis indicated that was correct. Mr. Haack asked if the changes being discussed would need a permit. Johnson and Walsh said he was correct and that there would be additional permits needed and perhaps field inspections. Johnson moved, Seals seconded, to follow Staff recommendations and stay within the approved hardcover, get the appropriate permits and pay the appropriate fees for the permits, and get inspections regarding LA20-000005 — Gordon James Construction OB/O David & Lynn Gutermuth - 2665 Casco Point Road, After -the -Fact Variances. VOTE: Ayes 4, Nays 0. Page 8 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. 15. LA19-000091— CITY OF ORONO, TEXT AMENDMENT RELATED TO GRADING AND LAND ALTERATIONS Barnhart said in September 2019 the Council directed Staff to prepare an Ordinance to address an issue with slope failures. It was also an opportunity to clean up the process and reduce time in granting land alteration permits. The DNR will also need to review and approve the Ordinance because of the location of some of the property, after which the City Council will approve the final document. He noted the Planning Commission has reviewed the document. Staff is looking for approval by the City Council subject to review by the DNR. Barnhart said the process was started because of a slope failure issue. The Ordinance corrects the grading part. The City still does not permit structures in the 0 -75 -foot setback; that would still require a variance. He stated Staff changed the grading and land alteration about 16 months ago. At that time, they realized most activities that involve hauling triggered an Interim Use Permit (IUP). As a result, in 2019 there were nine IUPs; in the previous four years there were two. When looking at an import/export type of permit, the main issue is impact to streets: damage being caused to the streets and haul routes being adjusted to minimize impact to residents. He stated Staff established haul route standards and tried to encourage people to use City streets at a minimum, instead using State and County roads as much as practical. The Ordinance also introduces stockpiling standards. Currently it addresses the amount being stockpiled; however, the bigger issue is how long the stockpile is there. Changes were introduced to address that. Johnson and Walsh said they thought the new language was good, giving a quicker reaction time to some of the failing slopes. Johnson commented that while growing up on a lake, any trees over six inches in diameter were untouchable. He asked why the City would give people a vehicle to get rid of big trees within the 0-75 feet, excluding diseased or damaged trees. Barnhart displayed the current regulation as it applies to vegetative alterations, explaining that none can be removed without a permit. When a permit is requested, the question is why, with the exclusion of diseased/damaged/dead trees. Live trees are removed if they are on a building site, encroaching an existing building and causing foundation damage, creating a hazard to a building, etc. Staff provided a schedule of what needs to be replaced because the Code does not give guidance. He noted the City is in the Shoreland Overlay District section, which the DNR looks at, so he wanted more definition in what is looked at for replacement. Johnson noted the document would be a tool for Staff to help people decide how to replace trees and how many to replace and the guidelines related to size of trees. Walsh agreed that it is a tool to help people regarding vegetation. Barnhart indicated there would possibly be tweaks from the DNR when it comes back from them. Crosby moved to direct Staff to forward the draft to the DNR for review. Planning Commissioner Chris Bollis, 210 Kintyre Lane, referenced adding a column for all other lots above 5 acres and thought the minimum/maximum numbers would also be changing, the 50-5,000 cubic yards. Page 9of18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Barnhart stated if that was a direction given, he did not catch it. Referencing material displayed, he discussed grading and noted that the numbers could be raised. Walsh noted the threshold is 50. Barnhart agreed, clarifying that in the lake yard it is much different. Walsh asked Bollis if the Planning Commission suggested 500. Bollis stated the Planning Commission added the column regarding 5 acres or over. He said there are many larger lots that should not carry the burden of the 50 number. They also adjusted the larger numbers, and he thought the trigger number on the lower end was going to be higher than 50. Walsh asked Bollis what the trigger number would be. Bollis said that he did not remember a number being discussed but that it was a direction. He stated it could be up for discussion. Barnhart suggested changing the lower number to 100 for the larger lots on the grading. Walsh asked if that would be for lots larger than 5 acres. Johnson indicated it should be 5 acres of drive/buildable. Walsh said 100 was a good number to start with and the Planning Commission could do more thinking and connect again with Barnhart. Rief noted some of the parcels that are larger than 5 acres are horse farms, and 5,000 square feet of area will not allow them to grade their arena. Barnhart stated they can do that, but they would need a permit by Staff to ensure that the owner will stabilize the site and not cause any drainage issues with neighbors. Bollis said 100 sounded reasonable. Crosby moved, Seals seconded, to direct Staff to forward the final draft to the DNR for their review and comment as required with the "100" and "5 -acre plus" language included. VOTE: Ayes 4, Nays 0. 17. LA20-000003 — JOHN NEWELL -1485 SIXTH AVE N - SKETCH PLAN This item was removed from the agenda. Page 10 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. 18. LA19-000102 — KEVIN CLARK O/B/O YMCA GREATER TWIN CITIES, 135 ORONO ORCHARD ROAD Barnhart said this was a sketch plan review for property owned by Gordon James Construction. They are proposing a five -lot subdivision and the property owner has a plan which meets the City's Ordinances. Generally, the lots meet the size requirements of 2 acres of drive/buildable. The middle lot is challenging in that there are steep slopes and substantial vegetation. A couple lots don't meet the width requirements, but that is easily remedied. The new road appears to meet the requirements for width and length, and the cul-de-sac meets the City Ordinances. Because Lot 1 has frontage on Orono Orchard Road, that is technically the front yard; the width, measured at the front yard setback, is approximately 50 feet. Councilmembers and Barnhart discussed options regarding Lot 1 given the lot's configurations. Barnhart said Lot 2 also does not meet the lot width requirement, which is not uncommon and is seen quite a bit when looking at cul-de-sac lots. One option would be to extend the outlot to get additional frontage on Lot 1. That may impact a portion of Lot 4 or Lot 5. Walsh indicated the property presents its own practical difficulty because of the layout. Councilmembers and Staff discussed the location of the easement through Lot 3 and whether anything was underneath it. Barnhart stated he does not believe so, based on Orono's and Long Lake's utility maps, but would need to look at the language of the easement to see if it could be moved. Barnhart indicated he is looking for reaction to the layout and the road network and if the Council sees any red flags other than what he mentioned. He knows more detail will be necessary including septic sites, grading, and the road plan. Johnson asked whose easement it was. Barnhart stated it might be the Met Council. Seals suggested learning more about the easement. She said she likes the plan much better than the earlier one and likes the fact that every lot is different. She said it is going in the right direction. Walsh, Crosby, and Johnson agreed with Seals. Mr. John Quinlivan, Gordon James Construction, 5159 Main Street, Maple Plain, explained they have talked about taking the triangle on the front, bend the road a little, and dedicate the corner to a monument. He stated the lot line between Lot 1 and Lot 2 could be moved far enough to do a swap and still be within the appropriate numbers. Johnson asked if that would keep Lot 1 at 2 acres. Mr. Quinlivan said it would keep Lot 1 at 2 acres by rotating the line. He noted there is not a lot of room to play around with lot lines, so the final rendition will be close to what the sketch plan is. No action was taken at this time. Page 11 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. 19. LA20-000009 — DON GAMBLE OB/O RICHARD A AND KIM A EDWARDS, 2480 AND 2474 CARMAN STREET, SKETCH PLAN Barnhart stated the sketch plan is a proposal to split two lots down the middle which exist on a shoreline. This will create two lots north of the inlet and two lots south of the inlet. The applicant represents both property owners for this purpose. The lot has two different zoning districts: the north lot requires a''/z-acre zone, and the area south is a minimum of 1 acre. The two lots north of the inlet conform to lot area and lots width. The two lots south cannot meet the lot area requirements. In addition, the parcel to the west cannot meet the lot width requirement. The project is predicated upon the Council's support of some waivers or variances to allow additional lots. Not a lot of work has been done because the City Council historically has not supported additional density at the lakeshore. Johnson, referencing the displayed aerial photograph, asked if the yellow line down the middle is the existing property line, Barnhart stated he was correct Barnhart indicated the Planning Commission reviewed the sketch plan and recognized the inherent challenges with the amount of land but did not support a waiver. Mr. Don Gamble, 10704 Water Lily Lane, Woodbury, said he grew up on Lake Minnetonka and knows the lake very well. It is a unique property and situation. The south properties cannot be conforming because they are not attached to other land; the north properties would be conforming if they were on their own. Looking through a lot of the historical information on City planning and Navarre planning, everyone has noticed the lots and said, "What a great opportunity." But it is only a great opportunity if they are on their own. He does not know what would happen to them if they could not be split off. He indicated the south houses are nonconforming whether the north portions of the lot are there or not. Walsh asked Mr. Gamble whether he represented the property owners. Mr. Gamble said he does; he is a real estate developer/broker. Mr. Gamble said the properties have been for sale at times and there are two different buyers: people that want the houses or want the land; they don't want both. He stated he talked to the City to see if they had any interest in having commercial in the area. The City indicated they could not change zoning. He said various Councils and community interests have thought about what to do and what can happen there. Johnson stated the City Council does not have a history of making subdivisions to create nonconformity. Mr. Gamble noted it was not creating a nonconformity. Johnson said making four parcels instead of two does create nonconformity for two of the four. Seals asked if the property could be created into three parcels. Page 12 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Gamble stated it is nonconforming the way it currently exists. Johnson commented that it is lawfully nonconforming at this point and there are hardcover benefits. Mr. Gamble said the property owners do not get the benefit of the land north of it to use as hardcover for south calculations. The only calculations for the south hardcover are the houses that are there. Barnhart, Walsh, and Seals stated he gets the benefit of the hardcover because it is gross for the lot. Johnson said the big issue is the 75 feet from the lake because everything is a variance. The City Council is more rigid on the hardcover within 75 feet. Crosby noted the property owners are taking advantage of the hardcover because of the north land. Walsh suggested a scenario where the two wooded lots became one lot which would conform and it is 1.2-1.3 acres and the other lots are individual lots. He asked if those lots stand on their own how much hardcover they have, and whether that would make them nonconforming. Barnhart stated it may. He did not do an analysis of the hardcover for the south lots. The two north lots conform in area and width. The only way to make the south lots conforming is to combine them, although he understands there are two dwelling units there. Seals stated it is not that the City is not interested in commercial; however, the residents in the area would be opposed to that. Councilmembers discussed the zoning in the area which was ascertained to be residential. Crosby stated the owners get the benefit of the hardcover from the land and they should have added it on to 2414 and 2440 as their backyard. Mr. Gamble commented that it is his job to maximize the use of the land in its current situation and asked how he would do that. Crosby and Mr. Gamble discussed whether the land to the north was helpful regarding hardcover for the lots on the south. Johnson stated there was a lot of hardcover on the 2474 address. Mr. Gamble stated when it was surveyed, a hardcover survey was done. Johnson asked where the property line was for the survey. Page 13 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Gamble said that for the north and south lots it is in the middle of the lagoon. He stated it was unique that both owners are thinking about doing something. Neither of them are buyers; they are both sellers. It seems unusual that something cannot happen to those pieces of property such as different zoning. Walsh indicated the City would have to change zoning and density. Mr. Gamble suggested keeping the zoning. He said the houses to the south are like all the neighbors' houses -- smaller, nonconforming lots -- so it is not asking for a change. Walsh noted there are a lot of neighborhoods similar to that: several small houses and a large house. Crosby asked what the width of the two lots was. Mr. Gamble said the Shoreline Drive is 125 feet. When you get to the 2480 address, it bumps out bigger. Barnhart indicated 2474, north of the inlet, is about 136 feet; 2480, north of the inlet, is about 121 feet. The requirement is 100 feet. For the west side property south of the inlet, it is 124 feet, and the width requirement is 140 feet. On the east side, the measurement is 155 and the requirement is 140 feet. Barnhart said he did not know how to measure something when it has three sides but it is something that can be dug into. Johnson, Walsh, and Seals said they did not see how the City had a path for Mr. Gamble to follow for a subdivision. Crosby noted that there would be hardcover issues on the south lots. Rief said if there was a single buyer who would combine the lots, build one house on the peninsula and then subdivide the top two, that would make it conforming. Crosby noted the bottom two were the only ones in compliance currently. Rief indicated if one owner was not willing to buy the other owner out, the scenario would not work. Crosby added that the entrance would then need to come off of Shoreline Drive. Mr. Gamble stated there is an entrance off of Shoreline Drive. The County put in curb cuts for the lots so there is access. Walsh reiterated the City Council did not have a path for the applicant. Page 14 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Gamble said he has read through hundreds of pages and listened to the City Council, and although it is complex, there is usually a path if it makes sense. He asked what the path would be if there was one. Walsh stated the path would be to give variances for all of the densities and change the zoning which is something the City Council is not interested in doing. There is no rule that this situation fits in without having to change all of the rules. Mr. Gamble asked if this was a highly unique situation. Johnson said there have been some very bizarre situations, which is why he knew hardcover could be used regardless of where it is, because people take advantage of the hardcover as a whole. They apply it to their area, the City does not allow them to subdivide it, and then a nonconforming situation is created. Mr. Gamble noted if one of the issues with the south lots is that they are not a full acre, if he could add the hardcover from the north land, then the only nonconforming part is the width. Barnhart said that regardless of where you cut the line, the lots south of the inlet are not conforming due to size and for one of them it is both size and width. Crosby stated the 75 -foot setback from the shoreline is also an issue. Walsh indicated there are people on 3 acres in a 2 -acre zone, every house is on 1/4 of an acre and they want to split them up. The City won't let them because it has to be conforming. Mr. Gamble said one of the owners had a question about 2470 and 2490. Mr. Richard Edwards, 2474 Carman Street, said his neighbors to the west had three lots, combined the three lots and redrew the lot lines to create two lots, and two new buildings were put on them in the past two years. Both lots are not wide enough and are about .5-.6 acres. He asked why that was approved when it is a bigger change. Walsh said you have a right to build on a nonconforming lot; it is a question of what you have a right to build on it. Mr. Edwards noted there were three lots, now there are two, and there was a change; it wasn't simply that it was the same lot and a new house was put on it. Councilmembers explained that the situation was made better. Johnson commented if the owner wanted to take two lots and make them into one, a conversation could be had with the City Council. Page 15 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Edwards said he does not understand how a house on 2490 could be approved that was not there before. Walsh stated the Council could not comment on something they have no knowledge about and that the incident did not happen two years ago. Mr. Edwards stated the buildings were two years ago but the approval process was probably in 2017. He believes there is an additional house that was not there before on nonconforming lots that were not there before. The density actually increased in the zoning area, which does not make sense to him. Walsh and Crosby said the Council cannot comment on or answer for something another Council might have done. Walsh also indicated it is not the City Council's job to find a solution, only to give guidance. Mr. Gamble asked if 2480 decides to go ahead, which meets the width requirement and it has a small area that would have to change, could that be allowed. Johnson told Mr. Gamble that he would need to present the facts. Mr. Gamble said he submitted all of the information. Walsh explained that basically Mr. Gamble was asking the City Council to approve a nonconforming lot from a conforming lot. He does not think the Council has ever done that. Barnhart explained that the discussion has been about the sketch plan, and the formal application would be to apply for a variance and the applicant would have to prove practical difficulties. It would be reviewed at a public hearing by the Planning Commission and Council. If the Council approves the variance, he could submit his preliminary plat. Crosby noted the applicant could not create his own practical difficulty. Mr. Gamble asked if there was somewhere he could go at the City to see if a precedent has been set. Barnhart stated Mr. Gamble would have to provide a data request for specific information and the City would then provide that. That would be done with the City Clerk's office. Walsh commented that he would need to build his argument with similar situations that have occurred. Seals noted there were plenty of weird situations around the lake, depending on what you buy. Page 16 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Gamble stated he understands these are the last two lots of people that used to own the farm. Zoning changed along the way and somehow it got zoned separate. Obviously, there was an intention that the lots be developed separately and in a different manner. Crosby asked for the zoning on the lots. Barnhart said that south of the inlet, it is zoned LR113. Walsh stated the wooded area is 1/2 -acre. Walsh reiterated if the applicant can build an argument that shows the Council that this needs a resolution that shows a practical difficulty which makes sense, he would be supportive of it. Mr. Gamble said it makes sense to make the attempt for the benefit of the City. Seals stated it would be up to Mr. Gamble because that is why the property owners hired him. u VMV11 .1 Y Seals had nothing to report. Johnson had nothing to report. Crosby asked residents to use common sense regarding the coronavirus: handwashing, being cautious, staying home from work when not feeling well, and being respectful of others. He stated there is no reason to panic and noted the flu epidemic has taken about 50,000 people in the United States this year. If people are prudent and do not go into a panic, it will benefit everyone greatly. Walsh noted spring break is coming up and a lot of people will need to make a decision as to whether to travel or not. He asked everyone to be safe. CITY ADMINISTRATOR REPORT Rief said they survived the elections, noting that Staff was at the office until 1:00 AM and back early the next morning. The new rules are complicated and there will be a lot of feedback. Staff is aware of the coronavirus and will be keeping track of things and ready if it comes up. CITY ATTORNEY REPORT Monge had nothing to report Page 17 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. ADJOURNMENT Crosby moved, Seals seconded, to adjourn the Orono City Council meeting at 7:57 p.m. VOTE: Ayes 4, Nays 0. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 18 of 18 Orono City Council Work Session Monday, March 9, 2020 Council Chambers 5:00 p.m. AGENDA PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, and Matt Johnson. Staff members present were City Administrator Dustin Rief, Community Development Director Jeremy Barnhart and City Clerk Anna Carlson. 1. Interview Planning Commissioner Candidates Council Members interviewed the Planning Commission candidates Scott Kirchner and David Peterson and discussed the processes and functions of the Planning Commission. Adjourned: 5:38 p.m. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 1 of 1 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, II, Matt Johnson, Aaron Printup, and Victoria Seals (attending remotely). Representing Staff were City Administrator Dustin Rief, Development Director Jeremy Barnhart, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick. and Police Chief Correy Farniok. Mayor Walsh called the meeting to order at 3:30 p.m., followed by the Pledge of Allegiance. Walsh stated the purpose for the emergency meeting was in regard to the coronavirus; an emergency meeting has never been called before in Orono. He said initially the Department of Health guidelines included spatial distances, groups of less than 50, and increased hand -washing. The previous Friday, Governor Walz made the decision to close public schools on Wednesday; Orono made the decision to close on Monday. On Monday evening, the Governor ordered all bars, restaurants, and nightclubs to close. He noted no matter what kind of stimulus package is offered, money will be lost by Minnesota citizens. While talking to a barista at a coffee shop, he discovered that teenagers are still out and about, and some people are not being allowed to go to their jobs and will be struggling financially. He encouraged everyone to help by going out for take-out as much as possible, tip often, and tip a lot to help support the community. He noted this is the time when the City Council needs to make thoughtful, careful decisions and stand behind Staff. He and Rief made a decision that the Department of Health guidelines were good and still are good guidelines. Codes allow the City to re -manage schedules, furlough people, and make decisions on hours and where people are going to make sure things are taken care of. In addition, the President declared a National Emergency, which means there are federal dollars available for some type of relief, which is being looked at daily. Because a state of emergency has been declared in Orono, it allows the City to have access to those funds for work issues such as if extra people are needed, overtime hours, etc. Once the City decided to declare an emergency, the City Attorney did extensive research in order to come up with a plan. He noted they would like to give Staff as much flexibility as possible to take care of whatever issues are in front of them. Crosby suggested neighborhood emails as a good way to contact others. He said the finger -pointing is irrelevant. People need to be able to help their neighbors, especially the elderly and sick. He noted the virus is not the issue. People need to come to the forefront and help each other, and they need to stop hoarding. He stated the more countries that work together to find a cure, the better off everyone is going to be. He encouraged kindness, politeness, and respectfulness. He thanked everyone for all of their work to this point and stated that we will get through this together. Printup noted he had a list of statements and questions which may or may not be contained in the emergency responses. In his world, he has covered a lot of these issues and wants to make sure they are covered at the City level as far as the internal controls and mechanisms for Staff. He thanked everyone for their work so far. Walsh said Printup might have some of the same items that would be presented. He asked if Johnson had any general comments he wished to make. Printup said leave time has been brought up and satisfied. In addition, authorizing work from home for those who can, if there is anything covering the at -risk employees and children, and canceling or postponing public face-to-face services and creating plans for how to deliver those services. If vacations Page 1 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. are canceled, can accruals go above the caps to make up time. Authorizing negative comp balances up to X amount of hours, possibly 80. Reminders to Staff about law enforcement, healthcare, emergency personnel that have daycare options and what type of employee assistance there might be. The development of work comp plans if Staff test positive for anything. Waiving the initial requirements to produce doctor's notes before work accommodations can be made. Daily/as-things-change updates as new directives from national, State, and County authorities regarding Police, Fire, Public Safety, Public Works, City Hall, and Admin Staff. For upcoming Council, Planning, Park meetings, do triaging so action can be taken. Cost -tracking for incident responses. Reminders and employee trainings on personal protective equipment (PPE) such as gloves, masks, goggles, and gowns when dealing with potential hazards. Follow the universal precaution that everything is dirty. When things calm down, a review with the Fire Department in regards to box alarms. It's a great opportunity to learn how to help each other out and expand to other areas so they aren't confined to geographic areas and can back each other up. Eat and shop local. Johnson stated all of the plans need to be fluid and able to change because no one knows where anything is going. Also, things need to keep moving as best as possible. Crosby said Orono should share best practices with neighboring cities: if Orono comes up with a good idea, other cities can make a decision if they think that idea/practice might help their city. Seals indicated she had nothing to add. Rief said the points Printup discussed were also points on his list. He noted the purpose of the meeting was to provide a Response Plan for the Council for adoption and to consider the Emergency Declaration with an extension until the next planned Council meeting and beyond. He encouraged the plan to stay in place until the end of the State Declaration but reviewed at every Council meeting. Orono is in a State of Emergency through the Executive Order last week; the Executive Orders continue coming both from the Federal and State. He noted the primary goal for the City is to be able to continue operations, keep City employees safe, and keep residents safe and healthy. He stated the Mayor's Emergency Proclamation is valid for 3 days. By Council Resolution, it can be extended for the duration of the emergency. An Emergency Response Plan has been developed. The Proclamation and Resolution put the City into the Lake Area Emergency Management Plan, which the Council has received. He noted that nothing in the information was related to pandemics and everything they are doing is new. Walsh read the Proclamation Declaring a Local Emergency, effective 3:55 p.m. on March 18, 2020. Printup moved, Crosby seconded, to approve the Proclamation Declaring a Local Emergency. VOTE: Ayes 5, Nays 0. Walsh read the Resolution Enacted Under Authority of Minnesota Statutes 12.29 and 12.37 to extend the Period of a Mayor -Declared Local Emergency, to be adopted on March 18, 2020. Printup moved, Crosby seconded, to approve the Resolution No. 7080 Enacted Under Authority of Minnesota Statutes 12.29 and 12.37 to Extend the Period of a Mayor -Declared Local Emergency. VOTE: Ayes 5, Nays 0. Rief reviewed the COVID-19 Emergency Response Plan, indicating that there are staffing plans to back each of the levels, but Levels 4 and 5 are still being developed on a daily basis as situations change and resources become available. Page 2 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. Rief noted the Background has been discussed. The City's goal is to continue operations and provide high quality public services to residents while taking necessary precautions to limit resident and staff exposure during the COVID-19 outbreak. He discussed the Response, which includes a total of 6 levels of operations, and said the City was at Level 2 on Monday morning. After the Governor's message Tuesday night, the City moved to Level 3: no in-person meetings; City Hall and Police doors locked; drop tables and signage in place; all Staff at work; limited contact by Police, Building Inspections, and Public Works. The City is working through the process for the potential of getting to Level 4: no in-person meetings; City Hall closed; mission -essential Staff at work, some Staff work from home; remote Council Meetings; limited contact by Police, Building Inspections, and Public Works. If the City needs to go to Level 5, the protocol is: City Hall and all offices closed; mission -essential personnel only; Police and Public Works emergency contacts only; Public Works employees work on-call, two at a time, unless a larger emergency arises like a water main break or snowfall. He said the City will operate at Level 3 or as long as possible and is working on the resources to move to a more remote -type work setting. As resources for remote work become available for more Staff, they will be moved, but one person from each department will be in-house. He stated he used information from OSHA regarding Control and Prevention regarding interim guidance for employees, how they interact and their potential exposures, and how to address those exposures. He discussed the plans for Employee Staffing and Finances. He said the Emergency Declaration gives help to businesses related to unemployment. Walsh asked if businesses would apply for that help through the City. Rief said the resources are being fed to the City, and as they become available, there is an alert on the City webpage with resource information. The information will also be sent to anyone who signed up for any kind of an alert from the City. He encouraged people to sign up for alerts so they get them via email as the webpage is updated, which is changing continually. Walsh mentioned changes are occurring almost on an hourly basis. He also encouraged everyone to sign up at the City's website. Johnson asked if the City needs to provide resources to respond to unemployment for small businesses. Rief clarified that the City does not provide the resources; the City is providing access to the resources. Walsh asked City Attorney Mattick to comment, given his knowledge. Mattick said there is a debate about when cities should declare a Declaration of Emergency. He felt the City of Orono made a wise decision because it may free up some reimbursements later on. With the Emergency Declaration, if there is a needed expense in an emergency situation, the City Administrator and Staff can make that decision in real-time rather than a 1 -2 -week turnaround period. He noted the plan put together by Rief is consistent with what he has seen in other communities. He said most communities have preparedness as it relates to natural disasters such as storms, but what has been challenging is providing a service while distancing yourself from the people you are providing the service to. The plan does a nice job of ensuring continuity of services while protecting employees. He reminded everyone the plan was put together in 1-2 days and is a starting point. The plan may change as information changes, or the City may be working off -script sometimes. Page 3 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. Crosby asked young people to keep in mind that although they might not be at a high risk, they don't want to pick the virus up and transfer it to Grandma and Grandpa. He asked young people to stay at home, hang out with siblings, etc., even though it will be difficult. Johnson asked what would cause the City to go to Level 4. Rief indicated part of the challenge is that there are not enough testing kits available, which changes the data available. He said the City would take some guidance from County and Public Health before that determination would be made. Johnson noted the key difference is the City Hall is closed, resulting in phone lines being closed. Rief clarified it would be minimum staffing at Level 4. Essential personnel would be at City Hall; the majority of Staff would be away from City Hall. They are working on how to conduct inspections via video as far as the Building Inspections component. Johnson stated he is in favor of as many people as possible working from home, but if someone calls the City, someone should answer as long as is reasonably possible. He suggested there being a hybrid between the two levels as far as people working from home. Rief said part of the analysis got tied into the staffing and resources that each of the departments are reviewing, such as reimbursement for cell phone usage. The pandemic guide starts with Preparation, Intermediate to Full Response, and Full Response. Staff went basically without Preparation and jumped to near Full Response and are backtracking to meet those accommodations. They are also challenged a bit technology -wise. If they need to do video conferencing, there's some supply line issues in addition to their IT guy being out of the country and trying to come back. The goal is to answer phones. Police staff will be at the City because of the information they handle. If the Governor shuts them down and they have to figure that component out, phones could be transferred to the Police Department in the interim. Johnson said that is what he hopes to avoid, and he wants calls to the City to go to the City Department and emergency calls to go to the Police Department. Rief stated that is what they are working on for the Level 4 and 5 Employee Staffing plan, understanding the resources and ability to get someone to work from home. The focus now will be asking what every department needs, get those items ordered and to City Hall, and then start transitioning. His goal is to get to Level 4 and get Staff from having to come to work. Johnson clarified that the City office building would be closed, not City Hall. Printup asked if the City phones had rollover capabilities. Rief stated that is part of the challenge with the technician being gone. They are working on forwarding numbers that are able to be forwarded. Printup asked whether the technician, when he returns, will be asked to stay home for 2 weeks. Rief stated that may be the case, or they will have to keep an extra distance from him; but regardless, they would have him to help walk through the process. Page 4 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. Walsh moved, Johnson seconded, to accept the COVID-19 Emergency Response Plan. VOTE: Ayes 5, Nays 0. Rief displayed COVID-19 Plan Administration and Finance information. The plan is segmented into people who work at City Hall, Police Officers, and Public Works. He discussed efforts Staff at City Hall have taken as far as cleaning at Level 3. He indicated the plan addresses the additional impacts on each of the departments and how Staff should react. The technology piece comes into place more so at Levels 4- 5. They have pretty much eliminated face-to-face services other than applying social distancing rules at building inspections until Metro West Inspection indicates they are not willing to do so anymore. Forniak stated the Police Department does not really have any restrictions in place on how they respond to the public. They are responding to calls as normal. Once they get to the scene, they are evaluating at - scene as to whether to enter the house, meet the individual outside or from their driveway, or from within sight of their house to deal with the situation. They are patrolling as usual, making sure they have a visible presence to have somewhat of a calming effect. At the Police Department, they have a barrier with glass at the front and deal with people through the glass. For office staff, they may look at a rotating schedule to make sure they always have one person coming in and one is off so they can remain healthy. They are also working with 8 other Police Departments on a plan that, in the case of an emergency, there are roughly 106 officers in the lake area and, if certain conditions are met, it enforces a certain service protocol to combine and act as one department. He described the schedule that is in place in that event. For any calls that require medicals, they will go in houses and wear proper gloves, etc., and decontaminate as necessary. There are restrictions in place as far as transportation of those individuals. Printup asked whether the Lake area plan was with Police Departments or whether it was Police, Fire, and all emergency personnel. Forniak said at this point it is just the Police Department. The Fire Department already has a good system set up with box alarms. The Fire Chief sat in on the meeting with the Lake Area Police Chiefs when they went through their plan, and the Fire Chief is working on a response plan with situations from both a state fire level as well as neighboring departments to implement if necessary. Printup clarified whether the Fire Department is also working on a response plan. Forniak said he was correct. Crosby asked if the Police Department felt like they had ample PPE equipment. Forniak said currently they do because they are not wearing masks since there are no identifiable situations in the area. They are debating as to whether to put the masks on the person versus Police Department personnel. They can put requests in through Hennepin County Emergency Management, it goes up the chain to the State and Feds, and comes back down. There are stockpiles but it may take a few days and quantities may be limited to what you need, not what you want to have on hand. They have protocols on what to do when an officer leaves a scene before they get into a car so they don't bring anything back. Crosby stated if they suspect a person, it would be a good idea to get a mask on them as opposed to anyone else. Page 5 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. Forniak agreed and said the masks are a one-time use so they want to use them sparingly. That is why the first person on -scene goes in; if there is not a need for other personnel to enter, they stay outside. Edwards stated there has been minimal impact within Public Works with the exception of doing in-person meetings, and they have ceased doing non -emergency appointments inside of homes or businesses. They are still doing emergency work, all normal utilities testing, inspections, etc. other than when they need to go into people's houses. He noted one of the benefits of Public Works is that it already has the social distance aspect and PPE built into it. They will not be opening the golf course/golf course clubhouse until everything settles down. Within the Engineering Department, they have stopped doing in-person meetings; most of that has been able to be rolled over into digital. Some services will be limited if the City moves into a Level 4 such as utility inspections, and he will also enforce a mandatory separation of personnel in Public Works. At Level 5, the main priority would be to maintain at least 2 healthy crew members so the water and sewer systems can be maintained on a daily basis and kept operational. Printup asked if isolating the crews would include changing the hours or making sure there is someone working in the shop and another one outside. Edwards said his thought was separating the utility crew from the streets and storm crew. In normal operations, they all meet together every morning to discuss the day's activities. They would not put all 10-11 people in the same confined space. He would change hours if need be -- that probably would not be until Level 5 -- in order to keep a healthy 2 -man crew. He may have a rotation cycle go into place. Mr. Jonathan Aanestad, 3185 North Shore Drive, thanked the City of Orono for their work at this time. He said he works at the State Capitol. The State Capitol is at Orono's Level 4: the Capitol is closed; many employees are telecommuting; limited floor votes by the legislature, which will be on an as -needed basis, mostly emergency; essential personnel only. All of the people at the Capitol are taking this very seriously. He noted it was good to see that the State, County, and City levels are doing the same thing, because it will take a lot of effort to follow the protocol that's been initiated from the President on down. Walsh said he is glad the State has not spent all of the surplus yet. He suggested they pause and think about all the people that have been and will be in harm's way. Mr. Aanestad stated the surplus will be downgraded in the next two months but, more importantly, the surplus is in stasis right now, being held for emergency situations. There is legislation in the pipeline that may spend part of it. Rief reiterated that Planning is still taking phone calls and issuing permits. The City Clerk is also still issuing permits. The majority of everything related to those departments can now be done online. While there are not in-person meetings, they will be implementing a GoToMeeting to allow those to still happen and give video as it is available. Walsh stated the foresight that the City had in bringing online permitting and everything else the past couple of years has helped the City's situation a lot. Johnson commented those are the type of projects that can be worked on if/when the City slows down. Page 6 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. Crosby said when someone in the City does something well such as a City employee, the Police Department, or the Long Lake Fire Department, he uses the tagline "Orono Proud." He asked the citizens to make Orono proud by helping out neighbors, being good neighbors, adding that everyone will get through this. Rief reviewed the City of Orono COVID-19 Leave Plan. He noted the City will implement a flexible leave and scheduling policy for the duration of this emergency. The City may need to make modifications as time goes on because the full extent of the emergency is unknown. It is the City's plan to be flexible, still meet all City service needs, but also ensure that all employees are taken care of as well. Rief noted the highlights: employees will be allowed to earn vacation, sick, or compensatory time above the current allowed limits; if an employee or their direct family member is exposed to COVID-19 and are required to stay home or sent home for health, welfare, and safety of other employees and residents for a minimum of 14 days, a doctor's note may be required to allow the employee to return to work; if an employee is currently ill, they are required to stay home or be sent home; an employee who is currently sick may return to work after exhibiting no symptoms of fever, cough, sore throat for 24 hours without the aid of cough suppressants, ibuprofen, acetaminophen, or other designated drug as authorized by their doctor; for employees that do not have enough sick, vacation, or compensatory time available, they will be allowed to maintain a negative balance up to 80 hours, which may be earned back through future accrual of leave time; an employee can also choose to take this time unpaid; for Staff working around daycare and dual working households that need to accommodate school-age dependents' needs during closures, individual staffing plans may be flexible to ensure 40 hours of work is met and the needs of the dependents are also able to be met. Walsh noted the City has great employees and the City Council's commitment is to take care of them. The City will stay fully staffed whether the City shuts down or not, and everyone will be taken care of. Seals left the meeting. Crosby moved, Printup seconded, to adopt the City of Orono COVID-19 Leave Plan. VOTE: Ayes 4, Nays 0. Rief stated there is some guidance coming from the Governor that if it is determined an employee contracted COVID-19 in the line of work, they are entitled to workers' compensation. The City will follow the guidelines in the workers' compensation policy. There is legislation at the Federal level relating to unemployment, etc. If the City had to shut down and the Governor ordered there to be no more work, some of those things might be instituted. As directives come in, the website will be updated. He plans to update the Council, at a minimum, at the end of every day; if things change overnight, he may update them in the morning as well. Walsh and Councilmembers thanked Rief for his help and hard work. Rief said they are working on figuring out how to have remote meetings for the City Council, including taking public comment. Walsh expressed his desire to have the meetings in-person if possible. Printup stated the remote meetings/having the public call in would only be during an Emergency Declaration. Page 7 of 8 MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. ADJOURNMENT Crosby moved, Printup seconded, to adjourn the Orono City Council meeting at 4:43 p.m. VOTE: Ayes 4, Nays 0. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 8 of 8 AGENDA ITEM Item No.: 4 Item Description: Claims/Bills Date: March 30, 2020 Presenter: Ron Olson Agenda Consent Agenda Finance Director Section: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 113567 to 113712, totaling $325,091.11. 3. Noteworthy Payments. Vendor Amount Description of Payment Multiple — Election Workers $6,591.61 Payment to election workers for 2020 Presidential Nomination Primary election. #113597 City of Long Lake $100,525.00 Payment for 2r,a quarter 2020 fire service # 113 641 Lake Minnetonka Conservation District $14,711.50 Payment for 1st quarter Lake Minnetonka Conservation District levy. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Prepared By: Jt eU Reviewed By: ju Approved By: __)��� City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount ALLSTREAM 03/17/2020 113331 16624244 101-42110-321 Phone service Police Department 307.23- ALLSTREAM 03/17/2020 113331 16624244 101-41900-321 Phone Service Central Services 430.12- ALLSTREAM 03/17/2020 113331 16624244 601-49400-321 Phone Service Water 71.69- ALLSTREAM 03/17/2020 113331 16624244 602-49450-321 Phone Service Sewer 215.05 - Total 113331: 1,024.09- ALLSTREAM 03/17/2020 113567 16624244 101-42110-321 Phone service Police Department 307.23 ALLSTREAM 03/17/2020 113567 16624244 101-41900-321 Phone Service Central Services 430.12 ALLSTREAM 03/17/2020 113567 16624244 601-49400-321 Phone Service Water 71.69 ALLSTREAM 03/17/2020 113567 16624244 602-49450-321 Phone Service Sewer 215.05 Total 113567: 1,024.09 DVS RENEWAL 03/20/2020 113568 031920 101-42110-441 SQUAD #261 Police Department 14.25 Total 113568: 14.25 JASPER, THOMAS & JENNIFER 03/20/2020 113569 031920 101-22205 2102 SUGARWOOD - ESCROW REFUND 2,500.00 Total 113569: 2,500.00 A 1 ELECTRIC SERVICE OF WA 03/30/2020 113575 22022 101-41900-404 CH CONFERANCE ROOM Central Services 1,146.99 A 1 ELECTRIC SERVICE OF WA 03/30/2020 113575 22023 101-43000-404 PUBLIC WORKS DOOR CHIME OFFICE AND MAI Public Works Department 1,609.83 Total 113575: 2,756.82 AASEN, DENISE L 03/30/2020 113576 30320 101-41410-104 2020 PNP Election Elections 80.00 Total 113576: 80.00 ANNA CARLSON 03/30/2020 113577 032320 101-41300-331 MILEAGE REIMBURSEMENT Administration 70.65 ANNA CARLSON 03/30/2020 113577 032320 101-41900-321 COVID-19 CELL PHONE Central Services 65.13 Total 113577: 135.78 ANNE HENTGES 03/30/2020 113578 030920 101-41110-439 COUNCIL MEETING FOOD PICKUP Mayor & Council 7.94 ANNE HENTGES 03/30/2020 113578 032320 101-41900-321 COVID-19 CELL PHONE Central Services 61.18 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 599.82 Elections 195.30 195.30 Elections 110.00 Total 113578: 110.00 Elections 82.50 82.50 ASPEN EQUIPMENT 03/30/2020 113579 10215628 701-49800-221 426 BRINE TANK REPAIR Total 113579: 89.70 Elections 100.00 100.00 Aspen Mills 03/30/2020 113580 254176 101-42110-226 ASPEN MILLS UNIFORMS Total 113580: BELLOWS, MAUREEN S 03/30/2020 113581 30320 101-41410-104 2020 PNP Election Total 113581: BENNETT, MARY ELLEN 03/30/2020 113582 30320 101-41410-104 2020 PNP Election Total 113582: BERGER, SANDRA H 03/30/2020 113583 30320 101-41410-104 2020 PNP Election Total 113583: BLUM, DEBORAH 03/30/2020 113584 30320 101-41410-104 2020 PNP Election Total 113584: BRANDON MAURER 03/30/2020 113585 030520 601-49400-437 MILEAGE REIMBURSEMENT Total 113585: BRANTINGHAM, NANCY 03/30/2020 113586 30320 101-41410-104 2020 PNP Election Total 113586: BRAUN INTERTEC 03/30/2020 113587 B205472 435-48973-304 20-001 2020 STREET IMPROVEMENTS Total 113587: BUSINESS ESSENTIALS 03/30/2020 113588 WO -1062052 101-41900-201 PAPER Department Invoice Amount 69.12 46.81 46.81 Police Department 599.82 599.82 Elections 195.30 195.30 Elections 110.00 110.00 Elections 82.50 82.50 Elections 102.50 102.50 Water 89.70 89.70 Elections 100.00 100.00 2020 Street Improvments 330.00 330.00 Central Services 233.10 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Total 113588 CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON Total 113589 CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE Total 113590: CARLSON, JUDYA Total 113591: CECE S SIGNS Check Check Invoice Invoice GL Account Description Department Invoice Issue Date Number Number Amount 03/30/2020 113589 OOOOG-172 101-41600-307 GENERAL LEGAL 2/2020 Law/Legal Services 1,834.44 03/30/2020 113589 0004G-160 101-42110-307 POLICE MATTERS 2/20 Police Department 198.00 03/30/2020 113589 0201G-94 101-41600-307 MISC RECORDINGS 02/20 Law/Legal Services 477.00 03/30/2020 113589 0473G-30 101-41600-307 JOHNSON/FELDSHON MATTER Law/Legal Services 27.00 03/30/2020 113589 0659G-1 101-43280-307 LA19-000098 2385 SHADYWOOD Special Services 110.00 03/30/2020 113589 0660G-1 101-43280-307 LA19-000101 - 200 BEDERWOOD Special Services 220.00 03/30/2020 113589 0661 G-1 101-43280-307 LA19-000105 855 OCB Special Services 110.00 03/30/2020 113589 0662G-1 101-43280-307 LA19-000106 1389 ORONO LANE Special Services 82.50 03/30/2020 113589 0663G-1 101-43280-307 LA20-000001 Special Services 880.00 03/30/2020 113589 0664G-1 101-43280-307 LA20-000010 Special Services 220.00 03/30/2020 113589 0800G-55 101-42400-307 STAFF MEETINGS 2/20 Building & Zoning 660.00 03/30/2020 113589 0801 G-55 101-41600-307 COUNCIL MEETING 02/20 Law/Legal Services 940.50 03/30/2020 113589 0802G-55 101-42400-307 B&Z ASSISTANCE 2/20 Building & Zoning 231.00 03/30/2020 113589 0803G-46 101-41600-307 ORDINANCES 2/20 Law/Legal Services 1,023.00 7,013.44 03/30/2020 113590 022820-2 101-41300-437 MCFOACONF Administration 295.00 03/30/2020 113590 030520 101-45200-416 BIG ISLAND SECURITY CAMERA Parks 19.98 03/30/2020 113590 030520-1 101-42110-322 SHIPPING - PD EID SCANNER Police Department 15.05 03/30/2020 113590 030620 710-49970-221 ]PAD HOLDERS 59.33 03/30/2020 113590 031220 101-42110-437 DMT RECERTIFICATION Police Department 75.00 03/30/2020 113590 031920 101-42110-402 OIL CHANGE TIRE ROTATION SQUAD #261 Police Department 94.13 03/30/2020 113590 032220 101-42110-402 CARWASH #261 Police Department 27.00 03/30/2020 113590 032320 701-49800-212 CHAINSAW FUEL 45.26 03/30/2020 113590 032320-1 101-42110-319 POST LICENSE RENEWAL RAZE Police Department 90.00 03/30/2020 113590 032420 101-42110-437 SCHULTZ TRAINING COURSE Police Department 199.00 03/30/2020 113590 032420-1 701-49800-402 TRUCKALIGNMENTS 120.00 03/30/2020 113591 30320 03/30/2020 113592 8302 101-41410-104 2020 PNP Election 701-49800-221 GRAPHICS Elections 1,039.75 95.00 18.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113592: 18.00 CENTURY LINK 03/30/2020 113593 030420 601-49400-321 WATER PLANT PHONE/INTERNET 3/4-4/3/20 Water 137.44 Total 113593: 137.44 Centuryl-ink 03/30/2020 113594 1487703008 614-49840-329 INTERNET 2/8/20-3/7/20 Cable Franchise 1,056.44 Total 113594: 1,056.44 CINTAS CORPORATION 03/30/2020 113595 4044784424 101-43000-226 UNIFORMS Public Works Department 59.54 CINTAS CORPORATION 03/30/2020 113595 4044784424 101-43000-221 SHOP TOWELS Public Works Department 2.63 CINTAS CORPORATION 03/30/2020 113595 4045409746 101-43000-221 SHOP TOWELS Public Works Department 2.63 CINTAS CORPORATION 03/30/2020 113595 4045409746 101-43000-226 UNIFORMS Public Works Department 59.54 CINTAS CORPORATION 03/30/2020 113595 4045566277 101-41900-404 MAT SERVICE - CH Central Services 21.92 CINTAS CORPORATION 03/30/2020 113595 4045566284 101-41900-401 MAT SERVICE - COUNCIL CHAMBERS Central Services 10.80 CINTAS CORPORATION 03/30/2020 113595 4046064891 101-43000-221 SHOP TOWELS Public Works Department 2.63 CINTAS CORPORATION 03/30/2020 113595 4046064891 101-43000-226 UNIFORMS Public Works Department 59.54 Total 113595: 219.23 CITY OF BLOOMINGTON 03/30/2020 113596 2000033 601-49400-489 BACTERIAL WATER TESTING Water 31.50 Total 113596: 31.50 CITY OF LONG LAKE 03/30/2020 113597 00201478 101-42260-318 2ND QTR 2020 FIRE SERVICE Fire Protection Services 100,525.00 Total 113597: 100,525.00 CIVIC SYSTEMS LLC 03/30/2020 113598 CVC19036 710-49970-416 SOFTWARE SUPPORT 7/1/20-12/31/20 900.00 CIVIC SYSTEMS LLC 03/30/2020 113598 CVC19036 101-41500-437 CASELLE TRAINING Finance Department 526.83 Total 113598: 1,426.83 CLAIMFOX, INC. 03/30/2020 113599 BANINVP001 101-42110-311 INV PROCESSING Police Department 53.50 Total 113599: 53.50 CLINT SCHUMANN 03/30/2020 113600 030520 101-43000-437 ST. CLOUD RIVER CENTER WATER SCHOOL Public Works Department 225.45 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113600: 225.45 CONTINENTAL RESEARCH CO 03/30/2020 113601 0012563 101-43000-489 SHOP SUPPLIES Public Works Department 983.00 Total 113601: 983.00 COUNTRYSIDE CATERING 03/30/2020 113602 E03832 101-42110-437 ANNUAL AWARDS BANQUET FOR PD Police Department 1,047.06 Total 113602: 1,047.06 DANIELSON, NANCY 03/30/2020 113603 30320 101-41410-104 2020 PNP Election Elections 160.00 Total 113603: 160.00 DARLING, LAUREEN 03/30/2020 113604 30320 101-41410-104 2020 PNP Election Elections 10.00 Total 113604: 10.00 DIRCKS, ROBERT J 03/30/2020 113605 30320 101-41410-104 2020 PNP Election Elections 195.00 Total 113605: 195.00 DIRCKS, ROBERTA 03/30/2020 113606 30320 101-41410-104 2020 PNP Election Elections 195.00 Total 113606: 195.00 DOHERTY, MARY LOU 03/30/2020 113607 30320 101-41410-104 2020 PNP Election Elections 90.00 Total 113607: 90.00 ECM PUBLISHERS INC 03/30/2020 113608 754661 -CM 101-41900-352 ORDINANCE 238 Central Services 23.84 - ECM PUBLISHERS INC 03/30/2020 113608 759273 101-41410-340 ELECITON PUBLIC ACCURACY TEST Elections 14.90 ECM PUBLISHERS INC 03/30/2020 113608 764518 101-41900-352 ORDINANCE 239 Central Services 256.28 ECM PUBLISHERS INC 03/30/2020 113608 764519 101-41300-340 ORDINANCE 240 Administration 226.48 ECM PUBLISHERS INC 03/30/2020 113608 764520 101-41900-352 ORDINANCE 241 Central Services 26.82 ECM PUBLISHERS INC 03/30/2020 113608 764821 101-45200-352 SEASONAL JOB ADS Parks 225.00 ECM PUBLISHERS INC 03/30/2020 113608 765827 225-45200-530 19-033 BIG ISLAND ADA TRAILS PROJECT 174.72 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113608: 900.36 Emergency Medical Products Inc 03/30/2020 113609 2144256 101-42110-221 SQUAD MEDICAL SUPPLIES Police Department 654.66 Total 113609: 654.66 ERICKSON, BOB 03/30/2020 113610 30320 101-41410-104 2020 PNP Election Elections 10.00 Total 113610: 10.00 ERICKSON, LISA S 03/30/2020 113611 30320 101-41410-104 2020 PNP Election Elections 10.00 Total 113611: 10.00 EXPRESS EMPLOYMENT PROF 03/30/2020 113612 23727078 101-41500-104 TEMP HELP Finance Department 93.00 Total 113612: 93.00 FASTENAL 03/30/2020 113613 MNPLY1217 101-43000-224 NUTS & BOLTS Public Works Department 41.35 FASTENAL 03/30/2020 113613 MNPLY1218 101-43000-224 NUTS & BOLTS Public Works Department 14.38 FASTENAL 03/30/2020 113613 MNPLY1218 601-49400-227 MARKING PAINT Water 51.38 FASTENAL 03/30/2020 113613 MNPLY1218 101-43000-224 CREDIT FOR BOLTS Public Works Department 11.89 - Total 113613: 95.22 FERGUSON WATERWORKS #25 03/30/2020 113614 0451408 601-49400-227 FLANGE KIT FOR 2635 KELLEY PARKWAY AND S Water 833.90 Total 113614: 833.90 FERRIL, ELEANOR L 03/30/2020 113615 30320 101-41410-104 2020 PNP Election Elections 90.00 Total 113615: 90.00 FOX, NANCY 03/30/2020 113616 30320 101-41410-104 2020 PNP Election Elections 507.50 Total 113616: 507.50 FREEMAN, LEONARD W 03/30/2020 113617 30320 101-41410-104 2020 PNP Election Elections 90.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113617: 90.00 FREEMAN, LINDSAY H 03/30/2020 113618 30320 101-41410-104 2020 PNP Election Elections 90.00 Total 113618: 90.00 FUHRMAN, COLLEEN T 03/30/2020 113619 30320 101-41410-104 2020 PNP Election Elections 110.00 Total 113619: 110.00 GARLOCK, RUTH 03/30/2020 113620 30320 101-41410-104 2020 PNP Election Elections 10.00 Total 113620: 10.00 GENUINE PARTS COMPANY/NA 03/30/2020 113621 3270-468881 701-49800-222 ARMORALL 13.99 GENUINE PARTS COMPANY/NA 03/30/2020 113621 3270-468928 701-49800-221 FILTERS 64.27 GENUINE PARTS COMPANY/NA 03/30/2020 113621 3270-469007 701-49800-221 UNIT 471 PREVENTIVE MAINT PARTS 36.58 GENUINE PARTS COMPANY/NA 03/30/2020 113621 3270-469172 101-45200-221 SPARK PLUG FOR BRUSH TRIMMER Parks 2.49 GENUINE PARTS COMPANY/NA 03/30/2020 113621 3270-469687 701-49800-221 428 REPAIR 45.99 GENUINE PARTS COMPANY/NA 03/30/2020 113621 3270-469730 101-42110-402 SQUAD SUPPLIES Police Department 62.34 Total 113621: 225.66 GOPHERACE 03/30/2020 113622 420/1 101-42110-240 MISC SUPPLIES Police Department 17.98 GOPHER ACE 03/30/2020 113622 694/1 101-43000-403 PRESSURE WASHER REPAIR Public Works Department 6.77 GOPHER ACE 03/30/2020 113622 764/1 602-49450-406 CABLE CLIP FOR GENERATOR CORD Sewer 1.49 Total 113622: 26.24 GOPHER STATE ONE CALL 03/30/2020 113623 0020649 602-49450-489 LOCATES Sewer 53.33 GOPHER STATE ONE CALL 03/30/2020 113623 0020649 601-49400-489 LOCATES Water 53.32 Total 113623: 106.65 GROUP HEALTH INC 03/30/2020 113624 W816971 101-42110-135 EAP HEALTH FOR 2/2020 Police Department 12.00 Total 113624: 12.00 GRUNDEEN, JOY 03/30/2020 113625 30320 101-41410-104 2020 PNP Election Elections 90.00 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Department Elections Elections Public Works Department Elections Police Department Police Department Public Works Department Law/Legal Services Invoice A -- Elections -- 90.00 220.00 10.00 139.20 216.00 130.50- 53,852.50 A —0 nn 58.00 2,381.98 206.91 c4 nn 871.40 328.84 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Total 113625: GWASH, KEVIN T 03/30/2020 113626 30320 101-41410-104 2020 PNP Election GWASH, KEVIN T 03/30/2020 113626 30320 101-41410-489 2020 PNP Election - Phone Reimb Total 113626: H & L MESABI 03/30/2020 113627 06300 701-49800-222 SNOW PLOW CUTTING EDGE H & L MESABI 03/30/2020 113627 06300 101-43000-224 SNOW PLOW CURB RUNNERS H & L MESABI 03/30/2020 113627 06308 701-49800-222 SNOW PLOW CUTTING EDGE Total 113627: HARREN, LEE 03/30/2020 113628 30320 101-41410-104 2020 PNP Election Total 113628: HEALTH PARTNERS 03/30/2020 113629 95980281 101-42110-135 HEALTH INSURANCE 4/2020 HEALTH PARTNERS 03/30/2020 113629 95980281 101-21706 HEALTH INSURANCE 4/2020 HEALTH PARTNERS 03/30/2020 113629 95980281 101-15998 HEALTH INSURANCE 4/2020 HEALTH PARTNERS 03/30/2020 113629 95980281 101-21706 CREDIT JB 1/1-3/30/20 Total 113629: HENNEPIN COUNTY INFOR TE 03/30/2020 113630 100014137 710-49970-401 NETWORK SUPPORT 1-2020 HENNEPIN COUNTY INFOR TE 03/30/2020 113630 1000147936 101-42110-414 PD RADIOS 1/2020 HENNEPIN COUNTY INFOR TE 03/30/2020 113630 1000147959 101-43000-414 PW RADIOS 02/20 HENNEPIN COUNTY INFOR TE 03/30/2020 113630 1000148138 710-49970-401 NETWORK SUPPORT 2-2020 HENNEPIN COUNTY INFOR TE 03/30/2020 113630 1000148139 710-49970-401 NETWORK SUPPORT 3-2020 Total 113630: HENNEPIN COUNTY SHERIFF 03/30/2020 113631 1000148624 101-41600-309 JAIL CHARGES Total 113631: HOTSYMINNESOTA.COM 03/30/2020 113632 66656 701-49800-222 TRUCK EQUIPMENT WASH BULK Department Elections Elections Public Works Department Elections Police Department Police Department Public Works Department Law/Legal Services Invoice A -- Elections -- 90.00 220.00 10.00 139.20 216.00 130.50- 53,852.50 A —0 nn 58.00 2,381.98 206.91 c4 nn 871.40 328.84 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 842.13 Police Department 73.39 Police Department 64.81 Police Department 9.16 Total 113632: 147.36 Elections 192.50 192.50 HOUSTON, DEBORAH A.S. 03/30/2020 113633 30320 101-41410-104 2020 PNP Election Total 113633: 100.74 Elections 115.00 IN CONTROL INC. 03/30/2020 113634 2005ONA01 601-49400-227 FAN FOR WELL #4 VFD Total 113634: JAMI WITTKE 03/30/2020 113635 021920 101-42110-226 UNIFORMS JAMI WITTKE 03/30/2020 113635 021920 101-42110-439 MEETING EXPENSES JAMI WITTKE 03/30/2020 113635 021920 101-42110-439 LUNCH AT COURT Total 113635: JANETTE WEAVER 03/30/2020 113636 30320 101-41410-104 2020 PNP Election Total 113636: JAY DEMBOUSKI 03/30/2020 113637 030320 101-42110-437 MEAL REIMB TRAINING Total 113637: JOSH RAZE 03/30/2020 113638 030920 101-42110-226 UNIFORMS Total 113638: KEEGAN, SANDRA 03/30/2020 113639 30320 101-41410-104 2020 PNP Election Total 113639: KROLL, MARK & LORI 03/30/2020 113640 031020 101-22205 ESCROW REFUND 2013-01088 801 TONKAWA R Total 113640: LAKE MTKA CONSERVATION DI 03/30/2020 113641 122019 651-49910-433 1ST QTR 2020 LEVY PMT Department Invoice Amount 328.84 Elections 100.00 100.00 Water 842.13 842.13 Police Department 73.39 Police Department 64.81 Police Department 9.16 147.36 Elections 192.50 192.50 Police Department 30.83 30.83 Police Department 100.74 100.74 Elections 115.00 700.00 Storm Water 14,711.50 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113641: 14,711.50 LANDGRAVER, KEVIN 03/30/2020 113642 30320 101-41410-104 2020 PNP Election Elections 172.50 Total 113642: 172.50 LARSEN, FAITH 03/30/2020 113643 30320 101-41410-104 2020 PNP Election Elections 100.00 Total 113643: 100.00 LINDGREN, SANDRA 03/30/2020 113644 30320 101-41410-104 2020 PNP Election Elections 211.75 LINDGREN, SANDRA 03/30/2020 113644 30320 101-41410-331 2020 PNP Election - Mileage Reimb Elections 8.63 LINDGREN, SANDRA 03/30/2020 113644 30320 101-41410-489 2020 PNP Election - Phone Reimb Elections 10.00 Total 113644: 230.38 Lube Tech & Partners LLC 03/30/2020 113645 1565483 701-49800-212 FLOOR DRY USED PICK UP 145.00 Lube Tech & Partners LLC 03/30/2020 113645 1567141 701-49800-212 FLOOR DRY USED PICK UP 145.00 Total 113645: 290.00 LUMENDAL, DEBORAH 03/30/2020 113646 30320 101-41410-104 2020 PNP Election Elections 162.50 Total 113646: 162.50 MACQUEEN EQUIPMENT 03/30/2020 113647 P25902 701-49800-221 SWEEPER GUTTER BROOM WIRES 393.23 Total 113647: 393.23 MANSFIELD OIL COMPANY 03/30/2020 113648 21707619 101-42110-212 UNLEADED FUEL Police Department 3,090.95 MANSFIELD OIL COMPANY 03/30/2020 113648 21707620 701-49800-212 DIESEL FUEL 357.15 Total 113648: 3,448.10 MARGARET UNG 03/30/2020 113649 031520 101-41500-331 MILEAGE 2/24/20-3/15/20 Finance Department 25.30 MARGARET UNG 03/30/2020 113649 031520 101-41300-489 MARCH BIRTHDAYS Administration 25.98 MARGARET UNG 03/30/2020 113649 032320 101-41500-331 MILEAGE 3/19/20 Finance Department 6.33 MARGARET UNG 03/30/2020 113649 032320 101-41900-321 COVID-19 PHONE Central Services 65.52 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113649: 123.13 MARKUSEN, LOCKIE B 03/30/2020 113650 30320 101-41410-104 2020 PNP Election Elections 105.00 Total 113650: 105.00 MERIDETH, MARYANN B 03/30/2020 113651 30320 101-41410-104 2020 PNP Election Elections 102.50 Total 113651: 102.50 MET COUNCIL ENVIRONMENTA 03/30/2020 113652 0001107620 602-49450-383 WASTEWATER CHARGES 04/2020 Sewer 51,616.28 Total 113652: 51,616.28 Metro Sales Inc 03/30/2020 113653 INV1559902 710-49970-401 B&Z COPIERS 12/19/19-3/18/20 199.54 Metro Sales Inc 03/30/2020 113653 INV1559903 710-49970-401 COPIERS 12/19/19-3/18/20 1,252.00 Total 113653: 1,451.54 METRO WEST INSPECTIONS S 03/30/2020 113654 2351 101-42400-310 INSPECTION SERVICES Building & Zoning 8,082.50 Total 113654: 8,082.50 MINNEAPOLIS OXYGEN COMPA 03/30/2020 113655 00056040 701-49800-222 ACETYLENE, OXYGEN 28.71 MINNEAPOLIS OXYGEN COMPA 03/30/2020 113655 00056041 101-42110-221 MEDICAL OXYGEN Police Department 47.85 MINNEAPOLIS OXYGEN COMPA 03/30/2020 113655 00056042 101-42110-221 MEDICAL OXYGEN Police Department 6.67 Total 113655: 83.23 MINT ROOFING 03/30/2020 113656 1144195 101-42110-404 PD ROOF REPAIR - VESTIBULE Police Department 365.46 Total 113656: 365.46 MN DEPT OF HEALTH 03/30/2020 113657 031820 601-49400-441 WATER SUPPLY SYSTEM OPERATOR LICENSE Water 23.00 Total 113657: 23.00 MN DEPT OF REVENUE -WIRE 03/30/2020 113658 022820 101-34650 SALES TAX 2/2020 9.00 MN DEPT OF REVENUE -WIRE 03/30/2020 113658 022820 601-39610 SALES TAX 2/2020 37.00 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount MN DEPT OF REVENUE -WIRE 03/30/2020 113658 022820 101-37930 SALES TAX 2/2020 8.00 MN DEPT OF REVENUE -WIRE 03/30/2020 113658 022820 101-37940 SALES TAX 2/2020 5.00 Total 113658: 59.00 MOUND TRUE VALUE 03/30/2020 113659 166141 101-42110-240 MAINTENANCE SUPPLIES Police Department 13.97 MOUND TRUE VALUE 03/30/2020 113659 166365 101-42110-221 PD SUPPLIES Police Department 8.01 MOUND TRUE VALUE 03/30/2020 113659 166446 101-42110-221 PD SUPPLIES Police Department 39.72 MOUND TRUE VALUE 03/30/2020 113659 166458 101-42110-221 PD SUPPLIES Police Department 42.99 - MOUND TRUE VALUE 03/30/2020 113659 166647 101-42110-240 MISC SUPPLIES Police Department 3.99 MOUND TRUE VALUE 03/30/2020 113659 166747 101-42110-240 SMALL TOOLS Police Department 17.98 Total 113659: 40.68 MTI DISTRIBUTING INC 03/30/2020 113660 1246964-00 101-45210-221 FLAG STICKS / FLAGS Golf Course 223.92 Total 113660: 223.92 NAVARRE HARDWARE 03/30/2020 113661 323109 101-41900-223 VOTING SIGN #'S Central Services 7.74 NAVARRE HARDWARE 03/30/2020 113661 323312 601-49400-223 AMMONIA Water 5.99 NAVARRE HARDWARE 03/30/2020 113661 323315 601-49400-227 BATTERIES FOR WATERPLANT Water 9.99 NAVARRE HARDWARE 03/30/2020 113661 323363 101-42110-240 MINOR EQUIPMENT Police Department 16.69 Total 113661: 40.41 NCPERS GROUP LIFE INS. 03/30/2020 113662 030320 101-21710 PERA LIFE 04/2020 336.00 Total 113662: 336.00 NELSON, KIRK D 03/30/2020 113663 30320 101-41410-104 2020 PNP Election Elections 192.50 Total 113663: 192.50 NEWEGG INC 03/30/2020 113664 1302670486 710-49970-221 INK CARTRIDGES 20.95 NEWEGG INC 03/30/2020 113664 1302675050 710-49970-575 COMPUTER - CONF RM 2 436.99 NEWEGG INC 03/30/2020 113664 1302683124 710-49970-221 SPARE MICE 47.97 NEWEGG INC 03/30/2020 113664 1302683373 710-49970-221 SPARE MICE 21.83 NEWEGG INC 03/30/2020 113664 1302683912 710-49970-221 SPARE MICE 13.74 NEWEGG INC 03/30/2020 113664 1302684366 710-49970-221 KEYBOARDS 29.42 NEWEGG INC 03/30/2020 113664 1302686893 710-49970-221 KEYBOARDS 65.98 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Department Invoice Amount Elections Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Police Department 70.00 NEWEGG INC 03/30/2020 113664 1302687242 710-49970-221 IP CASES - PW Total 113664: NOLA DICKHAUSEN 03/30/2020 113665 032120 101-41410-331 ELECTION MILEAGE REIMBURSEMENT NOLA DICKHAUSEN 03/30/2020 113665 032120 101-41900-321 COVID-19 CELL PHONE Total 113665: NORD, RANDALL R 03/30/2020 113666 30320 101-41410-104 2020 PNP Election Total 113666: NORTH MEMORIAL 03/30/2020 113667 022820 101-42110-437 EMR REFRESHER - C. FARNIOK NORTH MEMORIAL 03/30/2020 113667 022820 101-42110-437 EMR REFRESHER - T CARLSON Total 113667: O SULLIVANS HOLIDAY 546 03/30/2020 113668 022920 101-42110-402 2/20 CARWASHES Total 113668: O SULLIVANS HOLIDAY 547 03/30/2020 113669 022920 101-42110-402 03/20 CAR WASHES Total 113669: OBRIGEWITSCH, JANET 03/30/2020 113670 30320 101-41410-104 2020 PNP Election Total 113670: Occupational Health Centers of M 03/30/2020 113671 103147983 101-42110-319 PROFESSIONAL SERVICES Total 113671: OFFICE DEPOT 03/30/2020 113672 4427483350 101-41900-201 OFFICE SUPPLIES OFFICE DEPOT 03/30/2020 113672 4435968060 101-42110-240 MISC SUPPLIES OFFICE DEPOT 03/30/2020 113672 4435975420 101-42110-201 OFFICE SUPPLIES OFFICE DEPOT 03/30/2020 113672 4541579930 101-41900-201 OFFICE SUPPLIES OFFICE DEPOT 03/30/2020 113672 4541581290 101-41900-201 POSTER FRAME OFFICE DEPOT 03/30/2020 113672 4541581300 101-41900-201 OFFICE SUPPLIES Department Invoice Amount Elections 31.80 Central Services 49.41 Police Department 81.21 Elections 82.00 Elections 82.00 Police Department 70.00 Police Department 70.00 Police Department 44.00 Police Department 44.00 Police Department 216.69 Central Services 216.69 Elections 120.00 Police Department 402.50 402.50 Central Services 149.99 Police Department 67.58 Police Department 37.19 Central Services 107.09 Central Services 100.18 Central Services 144.48 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount OFFICE DEPOT 03/30/2020 113672 4541746590 101-42110-201 OFFICE SUPPLIES Police Department 38.10 OFFICE DEPOT 03/30/2020 113672 4541848130 101-42110-201 OFFICE SUPPLIES Police Department 25.78 OFFICE DEPOT 03/30/2020 113672 4541848130 101-42110-201 Office Supplies Police Department 6.98 OFFICE DEPOT 03/30/2020 113672 4580268720 101-41900-201 BATTERIES, WIPES Central Services 39.25 OFFICE DEPOT 03/30/2020 113672 4580442230 101-42110-201 OFFICE SUPPLIES Police Department 56.44 OFFICE DEPOT 03/30/2020 113672 4580496260 101-42110-223 MAINTENANCE SUPPLIES Police Department 10.76 Total 113672: 783.82 PALMER, JULIA M 03/30/2020 113673 30320 101-41410-104 2020 PNP Election Elections 120.00 Total 113673: 120.00 PERMITWORKS LLC 03/30/2020 113674 2020-0037 710-49970-401 PERMITWORKS SOFTWARE SUPPORT 260.00 Total 113674: 260.00 Perry's Truck Repair 03/30/2020 113675 50932 701-49800-403 SNOW PLOW REPAIR'S 490.00 Total 113675: 490.00 PETERSON, DAVE 03/30/2020 113676 30320 101-41410-104 2020 PNP Election Elections 214.50 PETERSON, DAVE 03/30/2020 113676 30320 101-41410-489 2020 PNP Election - Phone Reimb Elections 10.00 Total 113676: 224.50 PLATT -NELSON, JUDY 03/30/2020 113677 30320 101-41410-104 2020 PNP Election Elections 22.50 Total 113677: 22.50 PLUNKETT S 03/30/2020 113678 6576286 101-41900-404 CITY HALL PEST CONTROL Central Services 232.54 Total 113678: 232.54 Premium Waters Inc 03/30/2020 113679 850551-02-2 101-42110-201 SPRING WATER Police Department 118.08 Total 113679: 118.08 ROBERTS, JOHN 03/30/2020 113680 30320 101-41410-104 2020 PNP Election Elections 162.50 City of Orono Check Register - COUNCIL REPORT Page: 15 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113680: 162.50 ROBERTSON, JENNIFER L.L. 03/30/2020 113681 30320 101-41410-104 2020 PNP Election Elections 199.50 ROBERTSON, JENNIFER L.L. 03/30/2020 113681 30320 101-41410-331 2020 PNP Election - Mileage Reimb Elections 4.43 Total 113681: 203.93 ROGOSHESKE, JUDY 03/30/2020 113682 30320 101-41410-104 2020 PNP Election Elections 82.50 Total 113682: 82.50 RUEGEMER, JULIE 03/30/2020 113683 30320 101-41410-104 2020 PNP Election Elections 90.00 Total 113683: 90.00 Ryan Spencer 03/30/2020 113684 030320 101-42110-437 TRAINING Police Department 43.14 Total 113684: 43.14 SAIKI, PENNY 03/30/2020 113685 30320 101-41410-104 2020 PNP Election Elections 97.50 Total 113685: 97.50 SANDIE LARSON 03/30/2020 113686 30320 101-41410-104 2020 PNP Election Elections 10.00 Total 113686: 10.00 SCOTT OBERAIGNER 03/30/2020 113687 030320 601-49400-437 TRAINING Water 5.00 Total 113687: 5.00 SIRCHIE FINGER PRINT LABS 03/30/2020 113688 0439856 -IN 101-42110-240 MISC EVIDENCE EQUIP Police Department 192.31 Total 113688: 192.31 SPILSETH, DAVID 03/30/2020 113689 30320 101-41410-104 2020 PNP Election Elections 90.00 Total 113689: 90.00 City of Orono Check Register - COUNCIL REPORT Page: 16 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11.54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount STAR TRIBUNE 03/30/2020 113690 032420 101-41300-208 3/24/20 - 6/23/20 - SUBSCRIPTION ACCT 1913693 Administration 63.05 Total 113690: 63.05 STRANDBERG, JEFF 03/30/2020 113691 30320 101-41410-104 2020 PNP Election Elections 750.50 STRANDBERG, JEFF 03/30/2020 113691 30320 101-41410-489 2020 PNP Election - Phone Reimb Elections 10.00 Total 113691: 760.50 STREICHERS POLICE EQUIP 03/30/2020 113692 11413624 101-42110-550 SQUAD SET-UPS Police Department 480.00 STREICHERS POLICE EQUIP 03/30/2020 113692 11415315 101-42110-550 SQUAD SET-UPS Police Department 2,100.90 STREICHERS POLICE EQUIP 03/30/2020 113692 11415318 101-42110-550 SQUAD SET-UPS Police Department 239.99 STREICHERS POLICE EQUIP 03/30/2020 113692 11417280 101-42110-221 MISC SUPPLIES Police Department 136.85 Total 113692: 2,957.74 SUN LIFE FINANCIAL 03/30/2020 113693 0320LIFE 101-21710 LIFE INS-MAR/2020 1,217.00 SUN LIFE FINANCIAL 03/30/2020 113693 0320STD 101-21714 STD-MAR/2020 888.05 SUN LIFE FINANCIAL 03/30/2020 113693 033020 101-21710 LIFE INS-MAR/2020 1,217.00 SUN LIFE FINANCIAL 03/30/2020 113693 0420std 101-21714 STD-APR/2020 888.05 Total 113693: 4,210.10 TACTICAL SOLUTIONS 03/30/2020 113694 7714 101-42110-403 CERTIFCATION OF RADAR AND LASAR UNITS Police Department 242.00 Total 113694: 242.00 TALLEN AND BAERTSCHI 03/30/2020 113695 031720 101-41600-306 PROSECUTION SERVICES -03/2020 Law/Legal Services 2,849.15 Total 113695: 2,849.15 THE HARTFORD 03/30/2020 113696 0320LTD 101-21713 LTD 03/2020 1,802.21 THE HARTFORD 03/30/2020 113696 0420LTD 101-21713 LTD 4/2020 1,802.21 Total 113696: 3,604.42 THE HOME DEPOT 03/30/2020 113697 12490/80128 101-45200-223 LYDIARD BEACH FENCE LUMBER Parks 17.64 THE HOME DEPOT 03/30/2020 113697 12490/80128 101-45210-223 GOLF SHOP LIGHT BULBS Golf Course 32.02 City of Orono Check Register - COUNCIL REPORT Page: 17 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 113697: 49.66 THOMSON WEST 03/30/2020 113698 841903321 101-42110-311 DATA PROCESSING Police Department 204.96 Total 113698: 204.96 TIM SONNEK 03/30/2020 113699 013120 101-42110-226 UNIFORMS Police Department 151.27 Total 113699: 151.27 TimeSaver Off Site Secretarial Inc 03/30/2020 113700 M25517 101-41300-439 PLANNING COMMISSION MINUTES Administration 597.50 TimeSaver Off Site Secretarial Inc 03/30/2020 113700 M25517 101-41110-439 CC MEETING MINUTES Mayor & Council 291.00 Total 113700: 888.50 TRUCANO, JUDITH K 03/30/2020 113701 30320 101-41410-104 2020 PNP Election Elections 110.00 Total 113701: 110.00 UNITED FARMERS COOPERATI 03/30/2020 113702 59216 701-49800-222 PROPANE UNIT 432 38.98 Total 113702: 38.98 VANGUARD CLEANING SYSTE 03/30/2020 113703 70509 101-41900-407 JANITORIAL SERVICE - CITY 2/20 Central Services 1,435.50 VANGUARD CLEANING SYSTE 03/30/2020 113703 70509 101-42110-407 JANITORIAL SERVICE -PD 2/20 Police Department 1,039.50 VANGUARD CLEANING SYSTE 03/30/2020 113703 71396 101-41900-407 CREDIT - FEB 2020 Central Services 495.00 - VANGUARD CLEANING SYSTE 03/30/2020 113703 71436 101-41900-407 CREDIT - MAR 2020 Central Services 209.42 - VANGUARD CLEANING SYSTE 03/30/2020 113703 71437 101-41900-407 MISSED CLEANING 3/14/20 Central Services 95.19 - Total 113703: 1,675.39 WACONIA FORD SALES INC 03/30/2020 113704 99106 701-49800-222 HUB CAPS STAINLESS STEEL 494.10 Total 113704: 494.10 WASTE MANAGEMENT RECYC 03/30/2020 113705 0066628-280 603-49500-316 RECYCLING 03/2020 15,831.75 Total 113705: 15.831.75 City of Orono Check Register - COUNCIL REPORT Page: 18 Check Issue Dates: 3/10/2020 - 3/30/2020 Mar 26, 2020 11:54AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount WAYZATA BAY CAR WASH 03/30/2020 113706 021420 101-42110-402 SQUAD MAINTENANCE Police Department 17.05 WAYZATA BAY CAR WASH 03/30/2020 113706 021420-1 101-42110-402 SQUAD MAINTENANCE Police Department 21.32 Total 113706: 38.37 WHITE, SHERRY DAVIS 03/30/2020 113707 30320 101-41410-104 2020 PNP Election Elections 100.00 Total 113707: 100.00 WILKINS, CATHLEEN L 03/30/2020 113708 30320 101-41410-104 2020 PNP Election Elections 40.00 Total 113708: 40.00 WILLIAMS TOWING 03/30/2020 113709 152277 231-45650-436 FORFEITURE TOWING 155.00 WILLIAMS TOWING 03/30/2020 113709 153251 101-42110-402 SQUAD TOW Police Department 95.00 WILLIAMS TOWING 03/30/2020 113709 6540947 231-45650-436 WILLIAMS TOWING - 2001 CHRYSLER TOWN AN 155.00 Total 113709: 405.00 Wise Unlimited 03/30/2020 113710 4294 101-45200-489 PARK COMMISSIONER PLATE Parks 15.62 Wise Unlimited 03/30/2020 113710 4304 101-41900-201 DESK PLAQUE & RETIREMENT PLAQUE Central Services 77.22 Total 113710: 92.84 Wright -Hennepin Coop Electric 03/30/2020 113711 3502785770 101-45220-381 BRUSH SITE 2/1-3/1/20 Brush Site 22.73 Wright -Hennepin Coop Electric 03/30/2020 113711 3502785770 101-45210-381 GC SECURITY 4/1-4/30/20 Golf Course 41.82 Wright -Hennepin Coop Electric 03/30/2020 113711 3502785770 101-43000-381 ELECTRICAL SERVICE 01/01-02/01/20 Public Works Department 180.93 Total 113711: 245.48 XCEL ENERGY 03/30/2020 113712 675343835 101-41900-381 ELECTRIC 1/22/19-2/23/19 Central Services 2,010.62 XCEL ENERGY 03/30/2020 113712 675343835 101-42110-381 ELECTRIC 1/22/19-2/23/19 Police Department 1,282.65 XCEL ENERGY 03/30/2020 113712 675343835 101-42110-381 ELECTRIC 1/22/19-2/23/19 Police Department 33.71 XCEL ENERGY 03/30/2020 113712 675343835 101-43000-381 ELECTRIC 1/22/19-2/23/19 Public Works Department 216.45 XCEL ENERGY 03/30/2020 113712 675343835 101-43000-386 ELECTRIC 1/22/19-2/23/19 Public Works Department 2,192.48 XCEL ENERGY 03/30/2020 113712 675343835 101-45200-381 ELECTRIC 1/22/19-2/23/19 Parks 166.04- XCEL ENERGY 03/30/2020 113712 675343835 601-49400-381 ELECTRIC 1/22/19-2/23/19 Water 6,326.48 XCEL ENERGY 03/30/2020 113712 675343835 602-49450-381 ELECTRIC 1/22/19-2/23/19 Sewer 1,082.99 XCEL ENERGY 03/30/2020 113712 675343835 101-45210-381 ELECTRIC 1/22/19-2/23/19 Golf Course 172.33 City of Orono Payee Total 113712: Grand Totals: Check Register - COUNCIL REPORT Check Issue Dates: 3/10/2020 - 3/30/2020 Check Check Invoice Invoice GL Account Issue Date Number Number Description Department Page: 1£ Mar 26, 2020 11:54AM Invoice Amount 13,151.67 325,091.11 AGENDA ITEM Item No.: 5 Date: March 30, 2020 Item Description: Approval of Rental Licenses Presenter: Anna Carlson, Agenda Consent Agenda City Clerk Section: 1. Purpose. The purpose of this action item is to approve the Rental Licenses for the license period of March 30, 2020 to December 31, 2021. 2. Staff Recommendation. Staff recommends approval of the rental licenses as listed in Exhibit A for the license period of March 30, 2020 to December 31, 2021. The Rental License Applicants in Exhibit A have submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental licenses listed in Exhibit A for the license period of March 30, 2020 to December 31, 2021. Exhibits A. Listing of Rental Licenses Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: -TV Exhibit A City Council 2020 Rental License License# Licensee I Total License Fees RL20-000005 Ronald Esau 100 PL20-000007 Michael Francis 100 AGENDA ITEM Item No.: Date: March 30, 2020 Item Description: Refunding Outstanding 2010A Bonds Presenter: Ron Olson Agenda Consent Agenda Finance Director Section: 1. Purpose. The purpose of this agenda item is to authorize the refunding of a portion of the City's outstanding debt. 2. Background. The City currently has three outstanding bond issues totaling $5,990,000. They are as follows: Bond Issue Amount Outstanding Interest Rate Final Payment Series 2010A $1,425,000 3.00% - 3.75% 2/1/2026 Series 2014A $3,045,000 2.00% - 3.00% 2/1/2029 Series 2016A $1,520,000 2.00% 2/1/2023 Staff has been working with our financial consultants, Ehlers Financial Advisors, to explore the possibility of refunding bonds due to falling interest rates. The 2016A bonds are non-refundable and the 2014A bonds are not refundable until 2023. Because of this, the bonds being considered for refunding are only the 2010A bonds. These bonds were used for the reconstruction of Orono Orchard Road and Willow Drive. The Willow Drive portion of the bonds are being paid by MSA funds. In the past, when outstanding bonds have been refunded, the City has issued bonds to provide the funding. Based on the attached information, issuing refunding bonds would result in a net savings of around $60,000 over the remaining life of the bonds. If the Council wishes to pursue this option, staff would prepare a resolution authorizing the issuance of General Obligation Refunding Bonds for approval at the next council meeting. Another option would be for the City to use funds on hand to pay for the refunding. By using existing funds, the total savings would be approximately $160,000. The City currently has an investment portfolio of $12,080,000. An additional $1,000,000 is expected to be received from our MSA funds at the State of Minnesota for the OCB road project. This option frees up $130,000 of tax levy annually for the years 2021 through 2025. The MSA portion of the bonds would require an inter -fund loan that would be repaid as the MSA funds are received. This is the option that Staff is recommending. The City does have the option of refunding only the City portion of the bonds. This would result in an estimated net savings of $106,000 over the life of the bonds. It has the advantage of only requiring the City to pay $640,000 in up front expenditures which has less of an impact on cash flow. The total interest savings would be less would be Prepared By: %J(9 Reviewed By: _1V Approved By: -TV AGENDA ITEM reduced from $160,000 to $120,000. The variance between the interest savings and the net savings is the estimated bond issuance costs associated with refunding bonds. 3. Cost. There is a net savings of $160,000 to this action. It does require paying of an additional $1,425,000 in debt service payments in the current year. This impacts cash flow that will be recovered over the next six years. 4. Staff Recommendation. Staff recommends a motion to direct staff to prepare a Call Notice for the 2010A bonds. COUNCIL ACTION REQUESTED Motion to direct staff to prepare a call notice for the 2010A bonds. Exhibits: A. Refunding Bond Analysis Prepared By: JJU Reviewed By: -1V Approved By: -TV City of Orono Refundinq Savings Analysis Public Offering Option - Estimate For Discussion Only rg"EHLERS Notes: Assumes G.O. Refunding Bonds issued at current estimates of public offering tax-exempt rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Includes estimated costs for legal, advisory, credit rating and 1.2% underwriting allowance (subject to bid) 2010A Cash Flow (Future Value) Savings: 44,715 Direct Placement Option - Estimate PRIOR TO THE REFUNDING FOLLOWING THE REFUNDING Existing Debt Service (to be refunded) Estimated New Debt Service $1,425,000 $1,500,000 NET DEBT General Obligation Bonds, Series 2010A General Obligation Refunding Bonds, Series 2020A SERVICE Existing Balance after 2/1/2020 payment Dated: 6/1/2020 SAVINGS Less: Less: CASHFLOW Bond Year Principal Rate Interest Fund Net Debt Principal Rate Interest Net Debt 2/1 8/1 & 2/1 Transfers Service 2/1 2/1 & 8/1 Rounding Service 2021 220,000 3.000% 49,794 269,794 250,000 1.20% 13,595 (2,122) 261,473 8,321 2022 225,000 3.125% 43,194 268,194 245,000 1.25% 17,393 262,393 5,801 2023 235,000 3.500% 36,163 271,163 250,000 1.30% 14,330 264,330 6,833 2024 240,000 3.750% 27,938 267,938 250,000 1.35% 11,080 261,080 6,858 2025 245,000 3.750% 18,938 263,938 250,000 1.45% 7,705 257,705 6,233 2026 260,000 3.750% 9,750 269,750 255,000 1.60% 4,080 259,080 10,670 2027 - - - Total 1,425,000 185,775 1,610,775 1,500,000 68,183 (2,122) 1,566,061 44,715 Notes: Assumes G.O. Refunding Bonds issued at current estimates of public offering tax-exempt rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Includes estimated costs for legal, advisory, credit rating and 1.2% underwriting allowance (subject to bid) 2010A Cash Flow (Future Value) Savings: 44,715 Direct Placement Option - Estimate Notes: Assumes G.O. Refunding Bonds issued at current estimates of tax-exempt bank placement rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Includes estimated costs for legal and advisory fees 2010B Cash Flow (Future Value) Savings: 64,988 Prepared by Ehlers 3/18/2020 PRIOR TO THE REFUNDING FOLLOWING THE REFUNDING Existing Debt Service (to be refunded) Estimated New Debt Service $1,425,000 $1,470,000 NET DEBT General Obligation Bonds, Series 2010A General Obligation Refunding Bonds, Series 2020A SERVICE Existing Balance after 2/1/2020 payment Dated: 6/1/2020 SAVINGS Less: Less: CASHFLOW Bond Year Principal Rate Interest Fund Net Debt Principal Rate Interest Net Debt 2/1 8/1 & 2/1 Transfers Service 2/1 2/1 & 8/1 Rounding Service 2021 220,000 3.000% 49,794 269,794 242,000 1.62% 15,876 (402) 257,474 12,320 2022 225,000 3.125% 43,194 268,194 238,000 1.62% 19,894 257,894 10,300 2023 235,000 3.500% 36,163 271,163 242,000 1.62% 16,038 258,038 13,125 2024 240,000 3.750% 27,938 267,938 245,000 1.62% 12,118 257,118 10,820 2025 245,000 3.750% 18,938 263,938 249,000 1.62% 8,149 257,149 6,789 2026 260,000 3.750% 9,750 269,750 254,000 1.62% 4,115 258,115 11,635 2027 - - - Total 1,425,000 185,775 - 1,610,775 1,470,000 76,189 (402) 1,545,787 64,988 Notes: Assumes G.O. Refunding Bonds issued at current estimates of tax-exempt bank placement rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Includes estimated costs for legal and advisory fees 2010B Cash Flow (Future Value) Savings: 64,988 Prepared by Ehlers 3/18/2020 For Discussion Only City of Orono rg"EHLERS Refundinq Savings Analysis - City Prepays Orachard Lake portion / Refinances MSA Public Offering Option - Estimate Notes: Assumes G.O. Refunding Bonds issued at current estimates of public offering tax-exempt rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Assumes City utilizes $678,802 to redeem balance of Orchard Road; $755,000 MSA portion refinanced Includes estimated costs for legal, advisory, credit rating and 1.2% underwriting allowance (subject to bid) 2010A Cash Flow (Future Value) Savings: 90,167 Direct Placement O tion - Estimate PRIOR TO THE REFUNDING FOLLOWING THE REFUNDING Existing Debt Service (to be refunded) Estimated New Debt Service $1,425,000 $805,000 NET DEBT General Obligation Bonds, Series 2010A General Obligation Refunding Bonds, Series 2020A SERVICE Existing Balance after 2/1/2020 payment Dated: 6/1/2020 SAVINGS Plus: CASHFLOW Bond Year Principal Rate Interest Net Debt Principal Rate Interest Cash Net Debt 2/1 8/1 & 2/1 Service 2/1 2/1 & 8/1 Transfer Service 2021 220,000 3.000% 49,794 269,794 135,000 1.20% 7,303 678,802 821,105 (551,312) 2022 225,000 3.125% 43,194 268,194 130,000 1.25% 9,335 139,335 128,859 2023 235,000 3.500% 36,163 271,163 130,000 1.30% 7,710 137,710 133,453 2024 240,000 3.750% 27,938 267,938 135,000 1.35% 6,020 141,020 126,918 2025 245,000 3.750% 18,938 263,938 135,000 1.45% 4,198 139,198 124,740 2026 260,000 3.750% 9,750 269,750 140,000 1.60% 2,240 142,240 127,510 2027 - - - Total 1,425,000 185,775 1,610,775 805,000 36,806 678,802 1,520,608 90,167 Notes: Assumes G.O. Refunding Bonds issued at current estimates of public offering tax-exempt rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Assumes City utilizes $678,802 to redeem balance of Orchard Road; $755,000 MSA portion refinanced Includes estimated costs for legal, advisory, credit rating and 1.2% underwriting allowance (subject to bid) 2010A Cash Flow (Future Value) Savings: 90,167 Direct Placement O tion - Estimate Notes: Assumes G.O. Refunding Bonds issued at current estimates of tax-exempt bank placement rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Assumes City utilizes $678,802 to redeem balance of Orchard Road; $755,000 MSA portion refinanced Includes estimated costs for legal and advisory fees 2010B Cash Flow (Future Value) Savings: 106,257 Prepared by Ehlers 3/18/2020 PRIOR TO THE REFUNDING FOLLOWING THE REFUNDING Existing Debt Service (to be refunded) Estimated New Debt Service $1,425,000 $785,000 NET DEBT General Obligation Bonds, Series 2010A General Obligation Refunding Bonds, Series 2020A SERVICE Existing Balance after 2/1/2020 payment Dated: 6/1/2020 SAVINGS Plus: CASHFLOW Bond Year Principal Rate Interest Net Debt Principal Rate Interest Cash Net Debt 2/1 8/1 & 2/1 Service 2/1 2/1 & 8/1 Transfer Service 2021 220,000 3.000% 49,794 269,794 129,000 1.62% 8,478 678,802 816,280 (546,486) 2022 225,000 3.125% 43,194 268,194 127,000 1.62% 10,627 137,627 130,567 2023 235,000 3.500% 36,163 271,163 129,000 1.62% 8,570 137,570 133,593 2024 240,000 3.750% 27,938 267,938 131,000 1.62% 6,480 137,480 130,458 2025 245,000 3.750% 18,938 263,938 133,000 1.62% 4,358 137,358 126,580 2026 260,000 3.750% 9,750 269,750 136,000 1.62% 2,203 138,203 131,547 2027 - - - Total 1,425,000 185,775 - 1,610,775 785,000 40,716 678,802 1,504,518 106,257 Notes: Assumes G.O. Refunding Bonds issued at current estimates of tax-exempt bank placement rates; Redemption of $1,425,000 plus $16,598 accrued interest to 6/1/2020 Assumes City utilizes $678,802 to redeem balance of Orchard Road; $755,000 MSA portion refinanced Includes estimated costs for legal and advisory fees 2010B Cash Flow (Future Value) Savings: 106,257 Prepared by Ehlers 3/18/2020 AGENDA ITEM Item No.: Item Description: Approval to Accept Donation Presenter: Correy Famiok Police Chief Date: March 30, 2020 Agenda Consent Agenda Section: 1. Purpose. The purpose of this action item is to gain approval to accept a donation from Gina Paulucci. 2. Background. The Police Department has received a donation from Gina Paulucci. The $10,000 donation was given to the Police Department as appreciation for the dedicated service the Orono Police Department has provided. The donation will be used toward the purchase of new office furniture for our Investigators ($4443.91) and the remainder will be used toward the purchase of a treadmill and other equipment in the departments work out area. 3. Staff Recommendation. I recommend approval to accept the donation of $10,000 from Gina Paulucci. I would also recommend the approval of the office furniture ($4443.19) and treadmill. COUNCIL ACTION REQUESTED Motion for approval to accept donations of $10,000 from Gina Paulucci and donation to be used toward the purchase of officer furniture ($4443.91) and a treadmill. Thank you for Gina Paulucci for you kind and generous donation. Exhibits A. Quote for office furniture. Prepared By: Correy Farniok Reviewed By: -Sb)R Approved By: -T) Alternative Business Furniture, Inc. PROJECT PROPOSAL Project: City of Orono -Police Contact: Chad Stensrud Salesperson: Anna Johnson System: Workrite / Global / ABF Date: December 10, 2019 PRODUCT SPECIFICATIONS 6533 Flying Cloud Drive, Suite 800 Eden Prairie, MN 55344 (952) 937-7688 Fax (952) 937-7691 Chad C109 ,Qty.. Description Unit Price Total Price I Global Spritz High Back 414.62 414.62 -Model #: 6761-8-FU85-G4-BK-CI0-UI -Features: Weight Sensing Sychro-Tilter - Frame Finish: Standard Black -Back Fabric: Black Mesh -Seat Fabric: Fusion, Carbon, FU85 (Grade 1) 1 Workrite Fundamentals LX 2 -Leg Electric Base 472,31 472.31 - Model #: FDLX54-72-F30-PS-S - Pull Style: 30" Foot and Programmable Switch -Finish: Standard Silver Jami CHH Qty, Description Unit Price Total Price 1 Global Sora High Back 544.22 544.22 -Model #: 6941-FU85-8-E3-B7-C82-VU19-STAN-4L - Features: Height and ividth adjustable arms - Frame Finish: Standard Black - Back & Seat Fabric: Fusion, Carbon, FU85 (Grade 1) I H -Leg 82.35 82.35 1 Workrite Fundamentals LX 2 -Leg Electric Base 472.31 472.31 -Model #: FDLX54-72-F30-PS-_ - Pull Style: 30" Foot and Programmable Switch -Finish: Standard Silver Finishes: Paint: Sojt White Jason & Jane C111 Qty, Description 1 Global Sora High Back - Model #: 6941-FU85-8-E3-B7-C82-VU19-STAN-4L - Features: Height and tividth adjustable arms - Frame Finish: Standard Black' - Back & Seat Fabric: Fusion, Carbon, FU85 (Grade 1) 2 15 x 30" Top for Box / Box / File Pedestal (screw onto existing BBF) 2 Workrite Fundamentals LX 2 -Leg Electric Base - Model #: FDLX54-72-F30-PS-S - Pull Style: 30" Foot and Programmable Switch - Finish: Standard Silver Unit Price Total Price 544.22 544.22 103.13 206.26 472.31 944.62 City of Orono - Police Station 2019 1 of 3 Finishes: Laminate: Pionite Cavalcade South Edge: Light Tone Product Total: 3,680.91 Delivery: 100.00 Installation: 612.00 Design: 51.00 PROJECT TOTAL: $ 4,443.91 Applicable Sales Taxes will be added at time of invoicing. Pricing Subject to Unannounced Tariff Surcharges. City of Orono - Police Station 2019 2 of 3 AGENDA ITEM Item No.: Date: March 30, 2020 Item Description: Request to Hire Part -Time Police Officer Presenter: Correy Farniok Agenda Consent Agenda Police Chief Section: 1. Purpose. The purpose of this action item is to gain approval to hire a part-time police officer. An opening exists for a part-time police officer. 2. Background. Lawrence Cable is currently working as a Washington County Sheriff's Deputy and has been working part-time with them, assigned to cover water parks and trails since 2005. Cable has an Associate's Degree in Law Enforcement from Normandale Community College. Cable is excited about the opportunity to work for the Orono Police Department. A conditional job offer has been extended to Cable and he has successfully completed a Psychological and Physical (Pre-employment medical) exam. Start date would be March 20, 2020. Staff Recommendation. I recommend to hire Lawrence Cable as a part-time police officer at the starting rate of $32.04 per hour with a start date of March 31, 2020 and approve resolution to declare that the PT position held by Lawrence Cable is that of a police officer as defined for purposes of PERA pension eligibility. COUNCIL ACTION REQUESTED Motion to approve the hiring of Lawrence Cable as a part-time police officer at the rate of $32.04 per hour with a start date of March 31, 2020 and approve resolution to declare that the PT position held by Lawrence Cable is that of a police officer as defined for purposes of PERA pension eligibility. Exhibit A. Resolution Prepared By: Correy Farniok Reviewed By: _Sb)R Approved By: -TV CITY OF ORONO RESOLUTION OF THE CITY COUNCIL A RESOLUTION TO DECLARE THAT THE PART-TIME POSITION HELD BY LAWRENCE CABLE IS THAT OF A POLICE OFFICER AS DEFINED FOR PURPOSES OF PERA PENSION ELIGIBILITY WHEREAS, that Public Employees Retirement Association Police and Fire Fund excludes part-time police officers unless a resolution is adopted by the governing body to authorize eligibility for coverage in the Police and Fire Fund. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orono, Hennepin County, Minnesota that effective March 31, 2020, the position Lawrence Cable holds is that of a police officer as defined in Minnesota Statutes, Section 353.64, pursuant to which said employee shall become a member of the Public Employees Retirement Association Police and Fire Fund. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held March 30, 2020. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Item No.: Date: March 30, 2020 Item Description: 20-019 Back Up Generators for Lift Stations #3 (East Lake Street) and Lift Station #13 (Casco Point) Presenter: Scott Oberaigner Agenda Consent Agenda Public Works Supervisor Section: 1. Purpose. The purpose of this action item is to gain accept the proposal/quotes to procure and install back up generators at Lift Stations #3 and LS #13. 2. Background. The City has 45 sanitary sewer lift stations and we typically add two permanent generators per year at lift stations that currently don't have a generator. By having permanent generators in-place at lift stations, it provides added security in preventing sewage backups into private homes if there is a power failure. This year's project will bring generators to the last two critical lift stations on our list. 3. Project Scope. a. LS #3 Generator. This project will provide a 20kW backup generator for this critical lift station which services the sanitary sewer system north of Stubbs Bay. b. GS#9 Generator. This project will provide a 25kW backup generator for this critical lift station which services the sanitary sewer system at the southern end of Casco Point. 4. Cost. The City received two quotes for generators and two quotes for the associated electrical work. The lowest quote from a qualified contractor for Generators and electrical was from Kriha Electrical. Total cost for the contracted portion of both Generator projects is $ 32,791. a. Generator Contractor LS 3 LS 13 Total Quote Kriha Electric (Cummins Gensets) $ 13,844 $14,353 $ 28,197 Modern Power Solution (Cummins Gensets) + Shipping & Warrantee $ 13,320 $14,290 +$980 $ 28,590 Ziegler Power Systems (CAT) $ 25,815 $ 25,815 $ 51,630 b. Electrical Installation Contractor LS 3 LS 13 Total Quote Gephardt $ 7,425 $ 5,425 $ 12,850 Kriha Electric $ 2,297 $ 2,297 $4,59 4 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. The Capital Improvement Plan (CIP) programmed $ 75,000 for each backup generator project. The Sewer Fund balance is projected to be $ 1,287,310 at the end of 2020. 6. Staff Recommendation. I recommend that Council accept the quotes from Kriha Electric for the Procurement of the Generators and the electrical work. COUNCIL ACTION REQUESTED Motion to accept the quote in the amount of $32,791 from Kriha Electric for the procurement of the back up generators and the associated electrical work to install them. Prepared By: SO Reviewed By: jE Approved By: -TV AGENDA ITEM Item No.: 10 Item Description: 2020 Sanitary Sewer Inspection Date: March 30, 2020 Presenter: Scott Oberaigner Agenda Consent Agenda Utilities Supervisor Section: 1. Purpose. The purpose of this action item is to approve a sanitary sewer televising proposal for the 2020 sanitary sewer inspections. 2. Background. As part of the preventative maintenance program, the City cleans and inspects 20% of the sanitary sewer system. The cleaning is completed by Public Works Employees. The inspection consisted of televising the sewers after they are cleaned. The inspection are used to inform future sewer maintenance activities. Project Scope. The sanitary sewer inspection project will consist televising approximately 45,000 feet of sanitary sewer pipe. 4. Cost. The City solicited 3 and received 2 quotes. Listed below. The lowest quote from a qualified contractor was $ 28,581.60 from American Environmental, Inc. Contractor Quote Ritter & Ritter, Inc No Quote Received American Environmental $ 28,581.60 Hydro Klean $ 29,702.32 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. Fund Project Total CIP Amount Estimated Fund Balance EOY 2017 Sanitary Sewer Enterprise Fund $ 28,581.60 $47,272 $1,839,932 6. Staff Recommendation. I recommend that acceptance of the quote from American Environmental. COUNCIL ACTION REQUESTED Motion to accept the proposal from American Environmental for sanitary sewer televising for $28,581.60. Prepared By: SO Reviewed By:� Approved By: -TV AGENDA ITEM Item No.: 11 Date: March 30, 2020 Item Description: Rehabilitation of GS #10 (Shoreline Dr.), LS #19 (Loma Linda Ave) and LS #30 (Lakeview Terrace) Presenter: Scott Oberaigner Agenda Consent Agenda Public Works Supervisor Section: 1. Purpose. The purpose of this action item is to gain approval to proceed with Lift/Grinder Station Rehabilitation projects for 2020. 2. Background. The Sewer Department has developed a maintenance plan for the 45 lift/grinder stations that are part of the sewer system. As part of the plan, each station is inspected annually to identify routine maintenance needs. In addition to routine maintenance, the plan also includes the upgrade of two lift stations per year. This year we are including a third with GS 10 which needed some emergency work in 2019. The lift stations that are upgraded are selected based on a number of factors: age, maintenance records, issues discovered during the annual inspection and the risks associated with the failure of the lift station. Rehabilitating two lift stations per year is part of the city's preventative maintenance plan. Allows City to provide extensive maintenance to each Lift Station once every 22 years. 3. Project Scope. Installation of new control panels, two new pumps per station, discharge piping and all electrical work. 4. Cost. The City solicited and received three quotes. The lowest quote from a qualified contractor was $109,670,00 from Quality Flow Systems Inc. Contractor GS10 LS19 LS30 Total Quote Quality Flow Systems Inc. $ 18,870.00 $ 44,840.00 $ 45,960.00 $109,670.00 Kriha Electric No quote provided $ 52,684.00 $ 50,280.00 $102,964.00 Quality Flow Iowa, Inc. $ 19,440.00 $ 45,960.00 $ 46,510.00 $111,910.00 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. Fund Cost CIP Estimate Projected EOY 2020 Fund Balance Sanitary Sewer $ 109,670 $ 140,000 $1,287,310 6. Staff Recommendation. I recommend approval to complete the 2020 Lift Station Rehabilitation Projects. COUNCIL ACTION REQUESTED Motion to accept the quote in the amount of $109,670.00 from Quality Flow Systems for the Rehabilitation of GS 10, LS 19 and LS30. Prepared By: SO Reviewed By: Approved By: R)2 AGENDA ITEM Item No.: 12 Date: March 30, 2020 Item Description: Appointment of 2020 Seasonal Employees Presenter: Jason Goehring Agenda Consent Agenda Parks and Golf Course Supervisor Section: 1. Purpose. The purpose of this action item is to gain Council approval of seasonal and part time employees. 2. Background. The hourly pay is proposed to be $12.00-14.00 for the Golf Course Clubhouse Attendants, Brush Site Attendants, and Sledding Attendants; $12-$16 for Parks and Golf Course Maintenance Employees, and $10-$16 for Utilities Maintenance Workers; and a pay range of $15.00-$20.00 for the Clubhouse Manager. The Clubhouse Manager will be a part time employee. All other employees will be seasonal and fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Prepared By: JG Reviewed By: A_ Approved By: -T)R Name Position Wage ($/hr) Remarks Approved 1-13-20 Danielle Middendorf Sledding Hill Attendant $12.00 Returnee Approved 2-24-20 Marie Jorland Clubhouse Manager $16.00 Returnee Danielle Middendorf Clubhouse Attendant $13.00 Returnee Wendy Middendorf Clubhouse Attendant $13.00 Returnee Marshall Hambro Clubhouse Attendant $14.00 Returnee Calvin Schmidt Parks and Golf Maintenance $14.00 Returnee Paul Tolzmann Clubhouse Attendant $14.00 Returnee Rebecca Anderson Seasonal Utility Maintenance $14.00 Returnee Approved 3.9-20 Chad Stowell Parks and Golf Maintenance $15.00 Returnee Ron Steffenhagen Parks and Golf Maintenance $14.00 Returnee Scott Prochnow Clubhouse Attendant $14.00 Returnee Fermin Aragon Parks and Golf Maintenance $14.00 Returnee Kimberly Haug Clubhouse Attendant $12.00 New hire Approval Requesting A Claudia Whitely Clubhouse Attendant $12.00 New hire Lloyd Engler Parks and Golf Maintenance $12.00 New hire 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Prepared By: JG Reviewed By: A_ Approved By: -T)R AGENDA ITEM Item No. 13 Date: March 30, 2020 Item Description: Approval of Kennel License Renewals Presenter: Anna Carlson, Agenda Consent Agenda City Clerk Section: 1. Purpose. The purpose of this action item is to approve the 2020 Kennel License. 2020 ANNUAL KENNEL LICENSE RENEWALS — APPLICANT RESIDENTIAL KENNEL LICENSES • Steven Bell 4455 West Branch Road • David & LuAnn Runkle 2684 Casco Point Road 2. Staff Recommendation. The kennel license applicants listed above have met the requirements and submitted complete applications. Staff recommends approval of the 2020 residential kennel license applications. COUNCIL ACTION REQUESTED Motion to approve the above listed Kennel licenses for 2020. Prepared By: A.Carlson Reviewed By: A.Carlson Approved By: j1V AGENDA ITEM Item No.: 14 Date: March 30, 2020 Item Description: LA20-000005 — Gordon James Construction o/b/o David & Lynn Gutermuth, 2665 Casco Point Road, ATF Variances — Denial Resolution Presenter: Melanie Curtis Agenda Consent Agenda Planner Section: 1. Purpose. This application is regarding after -the -fact variances to permit as -constructed improvements within the lake and average lakeshore setbacks. 2. MN§15.99 Application Deadline. The application was received on January 10, 2020 and was considered to be complete on January 23, 2020. The 60 -Day review period has been extended and now expires on May 22, 2020. 3. Background/ Summary. On March 9th, the City Council reviewed the application for after -the -fact variances concerning unpermitted expansions of a boathouse and lakeside deck within the lake, and average lakeshore setbacks. The Council voted 4 to 0 on a motion to deny the after -the -fact variances. The Council directed the applicant to obtain building permits to conduct the encroachment removals and to pay any applicable after - the -fact fees. 4. Staff Recommendation. Staff recommends the Council adopt the denial resolution. COUNCIL ACTION REQUESTED Council should amend or approve the drafted denial resolution. Exhibits A. Draft Denial Resolution B. Draft Council Minutes C. Council Memo 03/09/2020 References Council Exhibits 03/09/2020 PC Staff Report and Exhibits 02/18/2020 Prepared By: YYIGG Reviewed By: 11 6a Approved By: _1V HQ CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION DENYING VARIANCES FROM SECTIONS 78-1279; 78-1680; and 78-1700 FILE NO. LA20-000005 WHEREAS, on January 10, 2020, William Haack of Gordon James Construction, on behalf of the property owners (hereinafter the "Applicant"), applied for variances from the City Code for the property addressed 2665 Casco Point Road and legally described as: Lot 136, Spring Park, Hennepin County, Minnesota (hereinafter the "Property"); WHEREAS, the Applicant represents the home builder who constructed a new single family home on the Property for the owners. In October 2019, the Applicant submitted an as -built survey and requested a final Certificate of Occupancy for the project. Upon inspection it was noted that unpermitted changes were made to the existing boathouse and a new deck had been installed replacing a deck shown as to be removed to offset hardcover. The deck was not shown on the submitted as -built survey; and WHEREAS, as a result of the unpermitted improvements, the Applicant has made application to the City of Orono for after -the -fact variances to Orono Municipal Zoning Code Section 78-1279 to allow expansion of hardcover and a non -conforming boat house building within the 75 -foot setback from the OHWL and lakeward of the average lakeshore setback; and WHEREAS, the Applicant has made application to the City of Orono for variances to Orono Municipal Zoning Code Sections 78-1680 and 78-1700 to allow unapproved hardcover within the 75 -foot setback and 3,555 square feet or 27.6% hardcover on the property where 3,389 square feet or 26.3% was approved per Resolution No. 6796; and WHEREAS, on February 18, 2020, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission opened a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on February 18, 2020, the Planning Commission recommended denial of the requested after -the -fact variances with a split vote of 5 in favor and 1 against; and WHEREAS, on March 9, 2020, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; Page 1 of 6 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. WHEREAS, on March 9, 2020, the City Council with a 4 to 0 vote, directed preparation of findings for denial of the after -the -fact variances; further the Applicant was directed to obtain after -the -fact building permits in order to remove the unpermitted improvements to the boathouse. NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby denies the after -the -fact variances pertaining to the unpermitted improvements as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA20-00005. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR -1C, One Family Lakeshore Residential Zoning District. 3. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater Quality Overlay District. 4. Applicant has applied for the following variance[s]: a. Hardcover variance to exceed 3,389 s.f. (26.3%) approved per Resol. No. 6796. b. 75 -foot Lake setback variance. c. Hardcover within the 75 -foot lake setback. d. Average Lakeshore Setback variance. 5. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: "Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance. . . ." The variances for expansion of non -conforming structures in the lake yard are not supported by practical difficulties. Lake yard construction prohibitions are intended to maintain the natural lakeshore and encourage development away from the lake. Additionally, the goals of the average lakeshore setback requirement include protecting views from land into the lake, the requested variances to expand the Page 2 of 6 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. volume of the existing boathouse are not in harmony with the Ordinance. The additional mass of the roof areas within the setbacks result in an increase of the building height closer to the lake than existing and may negatively impact the views into the property from the lake. The reorientation of the boathouse egress, and reconstruction of the lakeside deck with an expanded footprint and elevation are not in harmony with the Ordinance. This criterion is not met. 2. "Variances shall only be permitted ... when the variances are consistent with the comprehensive plan." The variances resulting in modifications to the existing boathouse with a volume expansion and a minor footprint expansion within the setbacks in a residential zone are inconsistent with the Comprehensive Plan. The changes are cosmetic and are not supported by necessary practical difficulties inherent to the land. The reconstruction and reorientation of the lake deck were not contemplated with the original approvals, and result in an increase in 0-75' zone hardcover which is inconsistent with the Comprehensive Plan. This criterion is not met. 3. "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. `Practical difficulties,' as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The reasonable use of the Property is established with the principal structure. The applicant suggests that reasonable use extends to cosmetic improvements to a non -conforming building and structure which are not in-kind and therefore not protected by statute. The request to permit expansion of the boathouse lakeward of the average lakeshore setback and within the 75 -foot lake setback are not reasonable. The reconstruction and reorientation of the lake deck were not contemplated with the original approvals, and result in an increase in 0-75' zone hardcover which is inconsistent with the Comprehensive Plan. This criterion is not met. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The Applicant states that the boat house supersedes the current owners' ownership of the Property. This is not justification necessary support the new encroachments into the lake yard. While the boathouse was not originally constructed by the current owners, they have a right to keep and even re -build the boathouse in-kind. The constructed expansions are not a right, are not necessary Page 3 of 6 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. to preserve the existing boathouse and are not supported by practical difficulty; and c. The variance, if granted, will not alter the essential character of the locality. " The Applicant states that the variance "...enhances the character of the locality." The proposed variances allow for the expansion of the footprint of the deck and expansion of the volume of the boathouse; and result in additional encroachment into the setbacks toward the lake, all of which are out of character with the neighborhood; they are not permitted for other structures. The reconstruction and reorientation of the lake deck are not supported by practical difficulty; were not contemplated with the original approvals; and result in an increase in 0-75' zone hardcover which is inconsistent with the Comprehensive Plan. This criterion is not met. 4. "Economic considerations alone do not constitute practical difficulties." Economic considerations have not been a factor in the variance approval determination. 5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78." This condition is not applicable. 6. "The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located." This condition is not applicable, as maintenance of a legal non -conforming accessory building is permitted by code. 7. "The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling." This condition is not applicable. 8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." There are no obvious special conditions applying to the structure or the land which are unique, or support the requested variances. The Applicant has not identified special conditions to the structure or land justifying the variance. 9. "The conditions do not apply generally to other land or structures in the district in which the land is located." The Applicant has not identified conditions. This criteria is not met. Page 4 of 6 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." Substantial property right is provided by the principal structure. The boathouse is allowed to be maintained and replaced in kind. Expansion of an existing non -conforming building or structure is not a right. 11. "The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter." Granting the requested variances will not adversely impact health, safety, comfort, or morals; The Commission should determine whether the expansions negate the goals of the code in relation to views into, and out of the property, and hardcover limitations. 12. "The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty." The Applicant asserts that the variances are necessary and will not merely serve as a convenience to the owners. The variances provide an improved aesthetic and outdoor living space near the OHWL, which could be considered conveniences. The fact that the improvements are installed is not a deterrent to their required removal, as that would be considered a convenience. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby denies the variances to Section 78-1279 to allow expansion of hardcover and a non -conforming boat house building within the 75 -foot setback from the OHWL and lakeward of the average lakeshore setback; and denies variances to Sections 78-1680 and 78-1700 to allow unapproved hardcover within the 75 -foot setback and 3,555 square feet or 27.6% hardcover on the property where 3,389 square feet or 26.3% was approved per Resolution No. 6796, subject to the following conditions: 1. Council action is based on the entire record, above Findings. 2. The Applicant shall obtain all building permits including payment of after -the -fact fees in order to remove the encroachments and restore the boathouse to the original footprint and volume. The permits shall be obtained and the restoration work completed by September 1, 2020. Page 5 of 6 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 3. No Final Certificate of Occupancy shall be issued for the new residence on the Property until the Property is in compliance with Resolution No. 6796 and applicable City codes. ATTEST: ADOPTED by the Orono City Council on this 3011 day of March, 2020. CITY OF ORONO: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 6 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. 14. LA20-000005 — GORDON JAMES CONSTRUCTION OB/O DAVID & LYNN GUTERMUTH - 2665 CASCO POINT ROAD, AFTER -THE -FACT VARIANCES Staff presented a summary of packet information. Johnson confirmed with Staff that the house was new construction. Johnson asked if the homeowner removed existing hardcover around the lakeside shed in order to apply the hardcover in another location to make sure they were conforming. Curtis stated that was true; a sidewalk/stair system, a deck, and a fire ring that were to be removed. Walsh asked if there was a photo showing the original deck. Johnson said he wanted to make sure that when they came in for the permit the deck was there and that they elected to remove that to get their hardcover within acceptable standards. Curtis stated that was true. Johnson asked if, when they presented the as -built survey, it did not include the decking, and after the as - built it was discovered the hardcover was added. Curtis said that was true. Johnson asked if the recently discovered changes of the structure were subtle. Curtis said when the inspector went out, the changes in the building were present. After the as -built, the deck was put on. Johnson asked how many permits would be required to do what has been done. Curtis discussed the different permits required for the different tasks completed. Johnson asked if the homeowner pulled those permits. Curtis said the re -siding permit may have been, but the changes to the structure -- the volume and expansion -- were not. It could have been one building permit for the shed. Johnson asked if there was a fireplace in the structure or a chimney for a future fireplace. Curtis stated the builder would have to answer that question but that would be a separate permit. Johnson asked if there were any utilities in the shed. Curtis and Councilmembers discussed that it appeared as though electrical was available and also a sink. Johnson asked what was in the shed prior to the reconstruction. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Curtis said she did not know. Mr. William Haack, Gordon James Construction, 5159 Main Street, Maple Plain, said there was electrical in the shed previously. The owner wanted a countertop with a sink installed. A cabinet was put in but no sink installed and no plumbing. There is an irrigation system that comes alongside the structure. When they were building the new home, the owner asked them to freshen up the boathouse. He indicated the 2015 survey showed the same square footage of the boathouse as the 2019 survey -- 286 feet -- which was after the work was done, so hardcover was not changed. It was a simple facelift and it was not considered that any special permits were needed to re -side it. The homeowner removed the deck and hired a dock company to install a removable dock system. The homeowner considered it part of his boat dock and that is how it was constructed. Crosby asked if the calculation on the old deck was added to the square footage of the new house. Curtis stated she is not sure where it went, but it did go to the project. Mr. Haack indicated if Staff's numbers were 240 square feet on the dock, 249 is the number for the permanent deck that was on there originally. Walsh said the construction company has been around for a long time and knows the rules. He asked how a conversation about putting a dormer on a boathouse goes when everyone knows it will not get approved. Mr. Haack stated they looked at it from a footprint and height perspective. The height is exactly the same except the chimney; the footprint does not change. The architect may have overlooked that the gable part goes out of the spirit of an in-kind/volume aspect. Walsh asked if Mr. Haack now understands the rules. Mr. Haack stated they are getting more clear Walsh said he was personally a little disappointed to see it was done without asking anyone, because approval would never be given. He stated anything above the high-water mark, whether it is on planks or not, is a deck/hardcover. The owner has the right to have the same amount of hardcover as before but will have to find hardcover somewhere else. Crosby noted a plumbing permit was not yet pulled and wondered, since there is a sink planned, if that would be done later or would be done in the middle of the night. Curtis indicated the homeowner can have a sink with a permit. Mr. Haack stated they would be putting in a sink and a cabinet. He said the chimney is for aesthetics, but if the homeowner chose to put a fireplace in later, they would need to contact the City for a permit. Seals said the facelift looks very nice. The City is very protective of the first 75 feet, it is clear a homeowner can replace in-like/in-kind, and the City was clear in their direction regarding the new build of the house. It is sneaky to call it a dock, and when you do anything on the water, everyone can see it. She agreed there is no practical difficulty and because it is after the fact, it is concerning. She supports the Planning Commission and Staff. If the Council says yes, it could bring about more of this behavior. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Crosby noted it will allow the homeowner to have more hardcover in their original building by pulling the old deck from there and bringing it to the house. Walsh added the City holds a zero tolerance for any expansions of boathouses and they want to remain consistent that it is a no for everyone. Mr. Haack clarified that the oversight was the gable on the roof. Walsh indicated that it would have to go back to the original roofline. Mr. Haack said the homeowner hired people to put the dock together. The homeowner asked for consideration that the dock remain, that it is smaller and their view is that the dock is not a deck. Walsh said the homeowners can have what they had, but that it has to come off somewhere else and they have to make that decision. Curtis pointed out the areas of the expansions after Crosby asked to look at the original sketch. Johnson asked if that was an after -the -fact sketch and noted the City was never considered in any of the improvements. Crosby indicated that he is clarifying on the gable part that the City was not considered. Mr. Haack said he understood it was on the original submitted plans. Johnson asked if Staff recommendations included returning it to its original state. Curtis clarified that the recommendation was to not approve any hardcover variances. Mr. Haack stated if the dock sections are taken off, the homeowner would be under the variance approval for square feet of the property. Walsh clarified that the homeowner will receive no hardcover variances. He can decide what to do with the 74 square feet he has; he can do so within the footprint of what he had previously. The chimney and gable would need to be removed. If the boathouse remains the same but is re -sided with 2 -inch stone rather than '/2 -inch siding, he would be fine with that. Curtis asked how the Council felt about the gable bump -out. The Councilmembers indicated that anything which expanded the envelope and the volume needs to be brought back to the original structure. The core shell cannot be expanded. If the homeowner gets rid of all the deck, he will have 75 square feet to work with. Johnson asked whether any changes will still require a permit. Curtis indicated that was correct. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2020 6:00 o'clock p.m. Mr. Haack asked if the changes being discussed would need a permit. Johnson and Walsh said he was correct and that there would be additional permits needed and perhaps field inspections. Johnson moved, Seals seconded, to follow Staff recommendations and stay within the approved hardcover, get the appropriate permits and pay the appropriate fees for the permits, and get inspections regarding LA20-000005 — Gordon James Construction O/B/O David & Lynn Gutermuth - 2665 Casco Point Road, After -the -Fact Variances. VOTE: Ayes 4, Nays 0. AGENDA ITEM Item No.: # Date: 9 March 2020 Item Description: #LA20-000005, Gordon James Construction o/b/o David & Lynn Gutermuth 2665 Casco Point Road, After -the -Fact Variances Presenter: Melanie Curtis Agenda Planning Department Planner Section: Report 1. Purpose. This application is regarding after -the -fact variances to permit as -constructed improvements within the lake and average lakeshore setbacks. 2. MN§15.99 Application Deadline. The application was received on January 10, 2020 and was considered to be complete on January 23, 2020. The 60 -Day review period has been extended and now expires on May 22, 2020. 3. Background/ Summary. A variance for a new home (File #17-3965) was granted in 2017, and a building permit consistent with the approvals was issued in January 2018. In October 2019, the builder submitted an as -built survey and requested a final Certificate of Occupancy. Upon inspection it was noted that unpermitted changes were made to the existing boathouse and a new deck had been installed replacing a deck shown as to be removed to offset hardcover. The deck was not shown on the submitted as -built survey. The boathouse is situated 16.5 feet from the ordinary high water level and is entirely within the average lakeshore setback. It is considered to be a legal non -conforming building. It can be rebuilt in-kind, but expansions to the footprint and/or volume of the building are not permitted without variance(s). Additionally, the new ±240 square foot lakeside deck was not rebuilt in-kind and not accounted for in the hardcover calculations; the hardcover now exceeds the approved level. 4. Planning Commission Vote and Comment. On February 18th, the Planning Commission held a public hearing. Following the public hearing the Planning Commission voted 5 to 1 (Erickson) on a motion to recommend denial of the after -the - fact variances. There appeared to be support for the cosmetic changes which do not result in expansions to the height, footprint, or lakeward extent of the non -conforming boathouse. There also appeared to be support of allowing a minimal landing from the boathouse door to connect to the dock. The dissenting Commissioner supported the request as submitted. 5. Public Comment. There was neighbor testimony during the public hearing in support of the aesthetic changes. 6. Revised Plans. Based on the Planning Commission and staff feedback, the applicant has provided a revised plan which modifies the lakeside deck area, attached as Exhibit C. This plan reflects a reduction in hardcover from the original after -the -fact variance request, but results in a 32 square foot increase above the approved variance level. Prepared By: V11GG Reviewed By: J. Barnhart Approved By: AGENDA ITEM 7. Staff Recommendation. Staff recommends denial of the variances as amended. Staff is challenged to determine the practical difficulty arguments are satisfied with an accessory structure, especially when the encroachments are architectural/ decorative in nature. Further, the applicant made hard cover decisions at the time of building permit to meet the hard cover limits imposed by the variance. Staff cannot support a variance to exceed those limits, especially after the fact. COUNCIL ACTION REQUESTED Council should make a determination regarding the new encroachments and hardcover resulting in after -the -fact lake setback, average Lakeshore setback, and 75 -foot hardcover variances. Council should direct staff to draft a resolution reflecting your decision. Exhibits Exhibit A. As -Built Survey & Hardcover Exhibit B. Boathouse Elevations Exhibit C. Revised Deck Layout - Proposed Exhibit D. Boathouse Photos Exhibit E. Draft PC Minutes Exhibit F. PC Staff Report References PC Exhibits 02/18/2020 Exhibit A. Application Summary Exhibit B. Practical Difficulties Documentation & Applicant's Narrative Exhibit C. As -Built Survey 09/27/2019 Exhibit D. As -Built Hardcover Calcs 09/27/2019 Exhibit E. Survey for Variance (#17-3965) 05/31/2017 Exhibit F. Building Permit Survey (Approved) 01/05/2018 Exhibit G. Boathouse As -Built Elevations Exhibit H. Photos Exhibit I. Aerial Photos Exhibit J. Resolution 6796 (variances for lake yard retaining wall) Exhibit K. Property Owners List Exhibit L. Plat Map Prepared By: V11GG Reviewed By: J. Barnhart Approved By: