Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-08-2015 Council Packet
Agenda for Council Meeting Set for Monday, June 8, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the City Council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. Council Work Session of May 26, 2015 * 3. Regular Council Meeting of May 26, 2015 * Presentations 4. CenterPoint Energy Community Partnership Grant - Presentation 5. Lake Minnetonka Conservation District (LMCD) 2016 Budget Planning Commission Comments –Denise Leskinen, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 6. 15-3732 Amend Section 78-1 Definitions - RE: Barber Shops and Beauty Shops 7. 15-3734 Christopher Bollis, 200/350 Stubbs Bay Rd N – Sketch Plan Review 8. 15-3738 Kuhl Design Build o/b/o John and Cyndy Bowlsby – 1025 Spring Hill Road - Variances Public Works Director/City Engineer’s Report 9. City Sign Retroflectivity Policy 10. Navarre Light Pole Holiday Decorations Mayor/Council Report Agenda for Council Meeting Set for Monday, June 8, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Administrator's Report 11. Memorandum of Understanding (MOU) for City Administrator 12. Orono Police Garage - Pay Request # 9 13. Licenses & Permits * - Garbage Hauler 14. Claims/Bills * City Attorney's Report Closed Meeting 15. Attorney / Client Privilege - Minn. Stat. 13D.05 Subd. 3(b) to discuss Orono v. Nygard Adjournment Upcoming Events 06/15 – Planning Commission Meeting, Monday, 7:00 p.m. (Council Liaison – Jim Cornick, Jr.) 06/22 – Council Work Session, Monday, 5:00 p.m. 06/22 – Council Meeting, Monday, 7:00 p.m. 07/03 – Fourth of July Holiday 07/06 – Park Commission Meeting 07/13 – Council Meeting, Monday, 7:00 p.m. 07/20 – Planning Commission Meeting, Monday, 7:00 p.m. (Council Liaison –Mayor McMillan) 07/27 – Council Work Session, Monday, 5:00 p.m. 07/27 – Council Meeting, Monday, 7:00 p.m. 08/10 – Council Meeting, Monday, 7:00 p.m. 08/17 – Planning Commission Meeting, Monday, 7:00 p.m. (Council Liaison –Lizz Levang) 08/24 – Council Work Session, Monday, 5:00 p.m. 08/24 – Council Meeting, Monday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL WORK SESSION May 26, 2015 5:00 o’clock p.m. _________________________________________________________________________________ PRESENT: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Aaron Printup, Lizz Levang, and Denny Walsh. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Public Works Director/Engineer Adam Edwards, Community Development Director Jeremy Barnhart, Senior Planner Michael Gaffron, City Planner Melanie Curtis, and City Clerk Diane Tiegs. _________________________________________________________________________________ 1. Goals City Administrator Loftus reviewed a list of possible goals for 2016 with Council. The list of goals were discussed and ranked by “Must Do”, “Nice to Do”, or “Not This Year”. It was noted that goal setting helps us focus and allocate staff time toward agreed upon city goals rather than individual requests. The budget goals discussed centered on seal coating, mill and overlay, and repair of the City roads. The Council agreed there will not be enough available funds for all projects but most agreed it is a “Must Do”. Council will review projects to determine the next steps during the budget discussion. Council’s “Must Do” goal is to keep the levy increase as low as possible without cutting services. Council discussed future planning for the Navarre area which included apartment/condo housing and focusing on improvements to clean-up and repair public space. During the mixed use housing discussion Council discussed the need to review parameters for new buildings that address the height, size, and density of new construction projects. A fall curbside clean-up day was discussed but is costly to sponsor and should not be specific to one area. The Navarre light pole City Banners are ready to be installed and it was suggested that American Flags could be promoted for purchase by possible donors as a “Remembrance Flag”. The City is currently in the midst of a compensation study. A “Must Do” is to have a plan of action once the study is completed on how to implement changes if needed. Another Council “Must Do” is to have Staff continue to find additional ways to automate the City Hall to lower employee costs and improve efficiencies. Due to time constraints the Goals for 2016 discussion will continue at the June 22 Council Work Session. Item #02 - CC Agenda - 06/08/2015 Approval of Council Work Session Minutes 05/26/15 [Page 1 of 2] 2. Street Funding Discussion Public Works Director/City Engineer Adam Edwards reviewed the 2016-2020 Road Maintenance & Improvement Plan along with a Pavement Management. Chip seal, mill and overlay for roads over the next ten years illustrated in the Road Maintenance & Improvement Plan were reviewed. Edwards distributed an example of a resolution which would communicate on a special line item that the increase in levy funds is specifically for road improvement. Watertown Road reconstruction is a priority. Council would like to see what a special levy tax increase rate would be for that improvement. Council will evaluate and determine action when budget discussions begin in June. 3. City Administrator Verbal Update City Administrator Jessica Loftus provided a verbal update on multiple operational issues. 4. Memo of Understanding (MOU) for City Administrator Council reviewed the MOU for the City Administrator regarding a 30 hour work week. 5. Intergenerational Conversation Draft Report The Intergenerational Conversation Draft Report will be reviewed and edited. All edits should be forwarded to Council Member Levang or City Clerk Tiegs. The Communications Committee will meet to review and complete the final edits. 6. Spirit of the Lakes Parade The Orono Police Department will participate in Mound’s Spirit of the Lakes parade. Council Members are asked to consider participating.? ADJOURNMENT 6:55 P.M. ATTEST ___________________________________ ____________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Item #02 - CC Agenda - 06/08/2015 Approval of Council Work Session Minutes 05/26/15 [Page 2 of 2] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 22 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Lizz Levang, Aaron Printup, and Dennis Walsh. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Senior Planner Michael Gaffron, City Planner Melanie Curtis, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, Consulting City Engineer David Martini, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:02 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Numbers 5, 6, 8, and 11 were added to the Consent Agenda. Levang moved, Printup seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. REGULAR CITY COUNCIL MEETING OF MAY 11, 2015 Levang moved, Printup seconded, to approve the minutes of the Orono City Council meeting of May 11, 2015, as submitted. VOTE: Ayes 5, Nays 0. RECOGNITION 3. LYLE OMAN RECOGNITION – RESOLUTION NO. 6515 Mayor McMillan presented Lyle Oman with a plaque recognizing his 31 years of service to the City of Orono. McMillan stated throughout the years she has received a lot of calls regarding the excellent service provided by Lyle. Levang stated she has enjoyed working with Lyle and that he has a wonderful demeanor. Levang commented he will be missed. Levang moved, Walsh seconded, to adopt RESOLUTION NO. 6515, a Resolution of Appreciation to Lyle Oman for his Thirty-One Years of Dedicated Service. VOTE: Ayes 5, Nays 0. 4. ORONO POLICE EXPLORER RECOGNITION – PRESENTATION Police Chief Farniok stated he would like to take a few moments to recognize a few individuals that have dedicated hundreds of hours in serving the community by participating in the Law Enforcement Exploring Program, which is a program sponsored by local law enforcement agencies to provide career information and scholarship opportunities to students aged 14 to 20. The program helps to introduce the students to the law enforcement program. The students work first-hand with the officers by participating in ride- alongs and learning crime prevention tools. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 1 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 22 4. ORONO POLICE EXPLORER RECOGNITION – PRESENTATION (continued) Farniok commended Officers Paul Hooper, Phil Spanjers, and Jan Szczepanik for their work with this program. Officer Jane Szczepanik noted this is her fourth year working with the Explorers. Four of the six students were first-year participants in the program. The students attended the four-day conference held in Rochester, Minnesota. Szczepanik stated this year Explorer’s Team A consisted of Nathan Hartigan, Emily Eastman, and Bryce Martin. Team A placed third in Arrest and Search and fourth in White Collar Crimes. Team B consisted of Carver Christenson, Erin Roth, and Austin Goddard, who placed second in Crime Prevention. Szczepanik noted the individuals missed placing first by half a point. Officer Szczepanik thanked the individuals for participating in the program. PLANNING COMMISSION COMMENTS – KEVIN LANDGRAVER, REPRESENTATIVE Landgraver stated he had nothing to report but would be available for questions. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT *5. #08-3355 CLEMENT AND WINIFRED KROLL – 60 STUBBS BAY ROAD SOUTH, SEVENTH PRELIMINARY PLAT APPROVAL EXTENSION – RESOLUTION NO. 6513 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6513, a Resolution Granting a Seventh Extension of the Preliminary Approval of a Class III Subdivision for Property Located at 60 Stubbs Bay Road South. VOTE: Ayes 5, Nays 0. *6. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE ORDINANCE AND FEE SCHEDULE AMENDMENT – ORDINANCE NOS. 148 & 149 Levang moved, Printup seconded, to adopt ORDINANCE NO. 148 , Third Series, an Ordinance Amending Article III, Division V, Subdivision IV of the Orono Municipal Code Regarding Stormwater Trunk Fees. VOTE: Ayes 5, Nays 0. Levang moved, Printup seconded, to adopt a SUMMARY OF ORDINANCE NO. 148 , Third Series, a Summary Ordinance Amending Article III, Division V, Subdivision IV of the Orono Municipal Code Regarding Stormwater Trunk Fees, for publication in the local newspaper. VOTE: Ayes 5, Nays 0. Levang moved, Printup seconded, to adopt ORDINANCE NO. 149 , Third Series, An Ordinance Amending Ordinance No. 128, Third Series, Adopting the City of Orono 2015 Fee Schedule, Revising Stormwater and Drainage Trunk Fees. VOTE: Ayes 5, Nays 0. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 2 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 22 7. #15-3723 SOURCE LAND CAPITAL – LAKEVIEW PROPERTY – 405 NORTH ARM DRIVE – FINAL PLAT APPLICATION – 2ND PRELIMINARY REVIEW Gaffron stated Source Land Capital is in preparation for their final plat application and approval process, which is expected to be finalized by the Council’s June 8 meeting. Gaffron noted the City Council initially reviewed the final plat submittals at their March 23 meeting. Since then the applicants have been working with Staff, City Engineer, and MCWD to finalize remaining details in order to gain final plat approval. Gaffron indicated a few new items since the March meeting have been included in the packet as well as updated plat drawings and engineering plans. Staff’s memo and attachments have been provided for Council review and comment in anticipation of final plat approval. Prairie Restorations has provided a written plan pursuant to the Conservation Design requirements for establishment and maintenance of the 60-plus acres of the site that will be under a conservation easement and/or wetland easements. The plan addresses woodland management, upland grass areas, wetlands, ponds, and stream buffers, and septic mound and alternate site management. In addition, seed mixes are specified as well as a schedule for establishment and maintenance of the vegetation in the protected areas. As it relates to the park outlot, there is a 4.5 acre parcel between North Arm Drive and the large pond on the site that is being platted as an outlot for privately-owned public space purposes. The Applicants have submitted a set of parameters the applicants and the Citizens for Lakeview Preservation have agreed upon. The space will be maintained by the Lakeview Homeowners Association and its improvements will be constructed by the developer. The applicants have also submitted an updated draft Declaration of Covenants, Conditions, Restrictions, and Easements. The City will be granted specific easements and covenants regarding the private road, the wetlands, and the conservation area in separate documents not subject to potential future amendment by the homeowners association. The documents guarantee the permanence of the various provisions. Gaffron stated in the initial development plans, stormwater management was primarily being handled by establishment and maintenance of the conservation areas in natural vegetation to act as a filtration system, with no NURP ponding proposed. The plants reviewed by the Council in March included four bio- filtration basins or dry ponding areas which are clustered around the area where the outlet to the large existing pond will flow under the main road through culverts. Since then the MCWD has required the developers to incorporate additional such basins, for a total of 16, that will be scattered throughout the development area at locations where runoff from the new streets can be captured and held for infiltration. There is a question on whether the low area in the northwest area of the property has been a wetland in the past and whether it would be restored. When the golf course was built, that area was drained with an underground tile system and formal restoration of this area is not proposed. The applicants are proposing at this time to remove the drain tile and let the area restore itself naturally. The Watershed District is in approval of this plan. The applicants have been working closely with the Watershed District regarding stormwater management and the MCWD’s final approval is expected to be granted on May 28, which is Thursday of this week. In addition, the MPCA has approved the stormwater pollution prevention plan permit and the EAS permit for the site. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 3 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 22 7. #15-3723 SOURCE LAND CAPITAL – LAKEVIEW PROPERTY – 405 NORTH ARM DRIVE – FINAL PLAT APPLICATION – 2ND PRELIMINARY REVIEW (continued) Staff met with the applicants and the City Engineer last week and all engineering issues have or will shortly be resolved. Gaffron noted the draft development agreement is currently being reviewed by the applicants. The proposed private road names include Lakeview Parkway for the main road, with cul-de-sacs proposed to be known as Augusta Street, St. Andrews Street, Lakeview Court, and Pinehurst Court. Gaffron stated the attached materials are being presented tonight for Council review and consideration. The Council should identify any issues of concerns that should be addressed prior to final plat approval scheduled for the June 8 Council meeting. The City Council had no questions for Staff. Donna Hager, 4580 West Branch Road, noted at the December 8 meeting, she was assured that the septic system that was going to be placed close behind her home was going to be relocated. Hager indicated she is here tonight to find out whether it will be moved. Pat Hiller, Applicant, stated in the plat being reviewed tonight, the septic site is in the existing location until additional septic testing can be completed on the new location. Hiller stated until that testing is completed and verified, they are not able to show it on the plat. Hiller indicated they have not been able to complete that testing yet due to the wet spring, but that it is still their plan to move the primary system further away from Ms. Hager’s yard. Hager noted it has been a long spring already and that she would really like to know before any final approval is put on the plan since she was assured that it would be changed. Hiller stated this application has been going through a lengthy approval process and that it was not feasible to stop the process to relocate one septic site. Hiller indicated he is fine with language being included in the resolution to that effect. Hiller stated it is their intention to move the primary site but that it has not been possible to complete the testing up to this point. Hager asked if the septic site will be moved. Hiller indicated the septic site will be moved if the septic testing confirms the tentative location will work. Hager noted the lot consists of 4.5 acres and that in her view there should be alternate septic sites available outside of the proposed location. Hiller stated his septic inspector is fairly certain that the alternate site will be fine. Hager asked if there will be another alternate site if that location does not work. Hiller indicated they will do their best to find an alternative site if necessary. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 4 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 22 7. #15-3723 SOURCE LAND CAPITAL – LAKEVIEW PROPERTY – 405 NORTH ARM DRIVE – FINAL PLAT APPLICATION – 2ND PRELIMINARY REVIEW (continued) Hager commented that is not very assuring. Hager noted according to the December 8 minutes, Andrew Mack stated it would be moved. McMillan stated it sounds like the applicants are doing their best to relocate the septic system and that the earliest the final plat will be back before the City Council for final approval is June 8. McMillan asked whether the testing could be completed by then. Hiller indicated he will give Rusty a call but that it depends on the ground and weather conditions. McMillan asked if the two proposed septic sites shown on the plat meet all the requirements. Hiller indicated they do. Hager stated she objects to those two sites. Hager pointed out there is a designated wetland in that area and that she has measured from the boundary of that wetland to where the original proposed site would be. Hager indicated that distance is not 50 feet back. Hager stated the wetland is located partly on the golf course and partly on her land. In addition to that, there is a grove of beautiful hardwood trees that has marked to be removed in order for the septic system to be placed there. Hager commented she finds that unbelievable and that she is hoping for some quick action on this. Hager noted the applicant has had all spring with some very nice weather. McMillan stated her concern is noted. McMillan asked if there will be a legal document regarding the park that the Council will be seeing. Hiller stated at the present time they have an agreement in principle, which is outlined in Exhibit B. Hiller indicated it was not their intention to share the detailed document since it was a private agreement between two parties, but that they could possibly provide that if the Council would like to see it. Hiller stated they are still working on that documentation and that it is their intention to finalize it fairly soon so the bituminous trails can be put in at the same time the site is being graded. McMillan indicated she is not familiar with this kind of arrangement and that she wanted to make sure there were no concerns the City might have going forward in case there is a dispute. McMillan asked whether there is any reason why the City would want to look at the document. Mattick stated it is his understanding the lot would be classified as an outlot, which would be designated as unbuildable, and that he does not know whether there is connectivity with the other trails. Mattick stated given the fact that it is an outlot and cannot be developed, he does not envision anything that he would need to review in the document. Bryce Johnson, Citizens for Lakeview Preservation, stated the whole arrangement will be confidential but that they could provide the agreement to the City Attorney if the City Council so desired. McMillan noted this is a unique arrangement and that she wanted to make sure there were no issues further down the road. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 5 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 22 7. #15-3723 SOURCE LAND CAPITAL – LAKEVIEW PROPERTY – 405 NORTH ARM DRIVE – FINAL PLAT APPLICATION – 2ND PRELIMINARY REVIEW (continued) Walsh asked if it will be a recorded document. Hiller stated the transaction between the two parties would not be recorded. The structure of the transaction is that the homeowners association will retain fee ownership of the parcel and a conservation easement will be granted to the Citizens for Lakeview Preservation. Hiller stated the idea is to create a joint board between the two parties in order to control what the park will be. The conservation easement will be recorded along with the title transfer but the private transaction documents are not anticipated to be recorded. Walsh stated it would be nice to have it for City records and that it might be helpful for future Council members. Mattick stated from a Staff perspective, they talked about making sure the document does not somehow purport to create an obligation on the part of the City for maintenance and upkeep. Hiller stated from that standpoint, it would be reasonable for the City to review it. Levang stated if the City receives complaints regarding the park, there is a question about how to deal with those, but that it should not be an issue if the City has nothing to do with the park. Mattick stated his understanding is it will look like a park but the City will not own it and the easements will not be granted to the City. Mattick stated the caller may not find that satisfactory, but it will be the position of the City that it is not a city park and not under City control. Mattick noted they are creating a board between the homeowners association and the Citizens for Lakeview Preservation, which would need to deal with those issues. Hiller noted it is their intention to install signage indicating that it is a privately owned park but open to the public. Hiller stated the signage hopefully will help prevent calls to the City. Levang thanked Mr. Hiller for changing the name Quail Hollow. McMillan suggested when the lots are sold, the developer identify the alternative septic sites to the property owner as well as provide some type of document on what the conservation design areas entail. McMillan encouraged the applicant to provide as much information as possible on the care and management of a septic site since not all people are familiar with private septic systems. Hiller noted the septic sites will be identified as the survey and that the conservation areas will be signed. McMillan stated city sewer will probably not come to this area for a long time and that the property owners need to understand what they are getting into. McMillan thanked Mr. Hiller for his comments regarding the stormwater fees. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 6 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 22 7. #15-3723 SOURCE LAND CAPITAL – LAKEVIEW PROPERTY – 405 NORTH ARM DRIVE – FINAL PLAT APPLICATION – 2ND PRELIMINARY REVIEW (continued) Hiller stated he would like to thank the Council for their very prompt attention to that issue and that he realizes it was a tough issue to deal with. Hiller noted they are spending quite a bit of money on this development and that a reduction in the fees allows them to put that money into other amenities. Hiller stated they truly appreciate it. McMillan stated the City is also appreciative of the unique conservation areas that are being created as part of this development. Gaffron requested an update on the mercury removal. Hiller stated once they receive final approval from the City, the very first task on the site will be to go ahead and start the mercury removal. Hiller indicated the top 12 to 18 inches of soil will be scraped off and taken to a landfill. Hiller noted they have performed hundreds of soil borings on the site and that they have identified each area and how deep they have to go. Hiller stated once that is complete, the site will be perfectly clean from that standpoint. Hiller noted they have their permit already from the Watershed District for that removal. Levang asked when they anticipate removing the buildings on the site. Hiller stated he would expect that to be started by the end of June if this is approved on June 8, and that he will be following up with the police and fire departments. Levang stated she was a little concerned about vandalism and noted the doors to the little shed are open. Gaffron indicated Staff will follow up with Ms. Hager’s request and make sure Staff is totally comfortable with it. Cornick stated he would like to remind Mr. Hiller about his informal commitment to naming one of the streets after a famous Orono hero. Hiller noted they have the streets named already. Cornick stated at some point in the future he would personally like to see one of the streets named after a hero from the City of Orono. Levang stated that will probably need to be done on a future development. The City Council took no formal action on this item. *8. #15-3735 CHAMBERLAIN CAPITAL, LLC – 10 MYRTLEWOOD ROAD, VARIANCES, RESOLUTION NO. 6514 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6514, a Resolution Granting Variances from Orono Municipal Code Sections 78-420, for the property located at 10 Myrtlewood Road. VOTE: Ayes 5, Nays 0. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 7 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 22 PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT 9. BALDUR PARK ROAD DESIGN GUIDANCE Edwards stated the purpose of this action item is to gain Council approval of a design option for the Baldur Park Reconstruction Project. At the end of last year, beginning of this year, the Council was notified that FEMA funds were secured for a portion of this project. Approximately two months ago the Council authorized Bolton & Menk to compile some design options and testing. Edwards stated he would recommend Option No. 3, which is the partial depth reconstruction. David Martini, Consulting City Engineer, reminded the Council of the significant flooding experienced in this area last year. At the time the area was experiencing the flooding, discussions were held with the residents about the overall condition of the road. Since that time the residents have requested some improvements be made once the waters receded. Martini displayed the project area on the overhead. Martini indicated the yellow section is the area that was ultimately determined by FEMA to be necessary for some repair due to the flooding and that the FEMA money is earmarked for that area. The existing conditions of the road consist basically of two to three inches of bituminous, an average aggregate base thickness of 6 to 12 inches, and subgrade soils consisting of swamp deposits. Martini stated all of the options include maintaining the existing profile of the road and replacing the culvert crossings so that existing drainage patterns are maintained. No flood mitigation is recommended at this time since FEMA did not fund mitigation related improvements. Martini requested the City consider the following options: Option 1, is a full depth reconstruction. This option would consist of complete removal of the existing pavement structure along with removal of unstable materials below the subgrade. This option will require excavation to a depth of at least three feet with a width that extends at least three feet beyond the existing pavement edge on both sides of the road. The advantages of this option include the removal of potentially unstable subgrade materials, construction of a consistent pavement structure throughout the project area, and the life of the roadway would be longer compared to alternatives with a reduced scope of work. Some of the disadvantages of this option would be higher initial construction cost compared to alternatives with a reduces scope of work, poor drainage in this area will still be a factor which limits the life of the road, and the construction will require significant disruption to the adjacent properties. The total estimated cost is $413,780. The second option would be a full depth reclamation, which would consist of pulverizing the existing bituminous pavement along with a portion of the underlying aggregate base. A portion o the reclaimed material would be removed to maintain the existing grade of the road so that drainage patterns are maintained and the underlying subgrade materials are not surcharged by the additional weight of the road. Advantages of this option include a rehabilitated aggregate base and new pavement structure at a lower initial construction cost compared to full depth reconstruction and minimal disruption to adjacent properties during construction. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 8 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 22 9. BALDUR PARK ROAD DESIGN GUIDANCE (continued) The disadvantages of this option include a potentially unstable subgrade would be left in place, the pavement structure would not be consistent throughout the project area, and the life of the roadway would be less compared to other options. The total estimated cost for this option is $107,880. The third option is a partial depth reconstruction, which would consist of removing and replacing the existing pavement structure to a depth of 12.5 inches. The advantages of this option include a consistent pavement structure throughout the project area, a separation between the aggregate base and underlying subgrade materials, and minimal disruption to adjacent properties during construction. The disadvantages of this option include a potentially unstable subgrade being left in place and a lessened life expectancy of the roadway as compared to a full depth reconstruction. The total estimated cost for this option is $180,110. Martini recommended the City also consider making improvements to the sanitary sewer system. Since replacement of the sanitary sewer would be very costly and disruptive, it is recommended that the existing sanitary sewer manholes be sealed and the existing sanitary sewer main be lined to reduce I & I. The estimated construction cost of this work is $108,580. Martini stated Staff is seeking direction from the City Council on how they would like to proceed based on the options presented tonight. If the Council would like to move forward with the project, plans and specifications would be prepared in June, with bids being received in July. Construction would start in August or September of this year. Edwards stated funding is available for the project within the City’s budget. FEMA provided the City with approximately $59,000 for certain repairs. Following the Watertown Road and Stubbs Bay Road projects, there will be approximately $106,000 in the General Fund balance and the anticipated total cost of the project is $215,000. Printup stated he is okay with the recommendation, but that he was wondering if that included the I & I issues. Edwards indicated it does not and that he will be bringing that topic to the Council in the next few weeks. Edwards stated it would be best to take care of the entire City’s infrastructure at the same time as the road project. Walsh noted this is a dead-end road with limited traffic and that given the water issues and sub-material, there is no guarantee of extending the life of the road between a partial reclamation and a full-depth reconstruction. Walsh stated he does not imagine getting 80 percent more life with full-depth reclamation versus partial depth reclamation. Walsh stated given the dollars, it seems to make the most sense from a longevity standpoint to go with the partial depth reclamation, which will still be a very good product. Martini stated the biggest difference between the two is the ability to put a new base in and to provide some separation between the sub-base and the roadway. Martini stated full-depth reclamation would provide a little more flexibility in the future to continue to reuse the base. Cornick asked if curbs and gutters will be installed for runoff. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 9 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 22 9. BALDUR PARK ROAD DESIGN GUIDANCE (continued) Martini stated they did look at that and ultimately concluded it was not needed from a drainage standpoint. Martini stated curbing was added to Birch Lane and was needed because they wanted to collect the water and divert it. Martini stated in this situation they determined curb and gutters would not be an advantage in collecting the runoff. Cornick stated he likes Option No. 3. Levang noted the sewer lining and manholes cost approximately $108,000. Levang asked if that would be a separate budget. Edwards indicated that is a separate budget. Edwards stated they raised that issue in this case since the City has an option to perform that work that is much cheaper than digging for those utilities at some point later in the future. Levang noted together that is $264,000 that the City would be spending on Baldur Park Road. Martini stated to his understanding the City had a sewer project listed in their CIP for 2015, and that the thought process was that if this is an area that needs work at some point in the future, it would make sense to combine the timing of the projects to get it taken care of, which would help minimize the disruption to the residents. Levang indicated she is in agreement with that. Levang stated the Council needs to realize that that is $264,000 that would need to be allocated towards that. Mayor McMillan asked if any of the residents would like to speak on this topic. Bill Anderson, 1408 Baldur Park Road, stated there appears to be a big difference between Option No. 1 and Option No. 3. Anderson asked if they would dig out the entire length of the road three feet under Option 1. Martini indicated that is correct. Anderson stated there is a section of the road that is really bad, which happens to be in front of his and his neighbor’s house. Anderson stated to his knowledge that was filled at some point in the past and that it has peat moss and everything underneath it. Anderson asked if the City could excavate in that area rather than doing the whole road. Anderson commented he can stand on the road and bounce because the roadway is so soft. Anderson stated his other concern is with the garbage trucks and delivery trucks that come down the road Anderson indicated you can see the road move as the trucks drive over it and that he has a concern it is going to crumble. Anderson stated the road has gotten really bad in the last five years and that he would hate to go through this again 15 years from now with a new Council. Anderson stated drainage is also an issue. Anderson asked if the road could be sloped towards the lake side. Anderson stated he does not mean an obvious pitch to the road but that he would like the water to run away from the homes. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 10 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 22 9. BALDUR PARK ROAD DESIGN GUIDANCE (continued) Jeff Uklu, 1416 Baldur Park Road, stated one of the culverts happens to be located in front of his property and that in previous years the culvert dumps water into his yard when the lake is high. Last year it was particularly bad and that it basically forms an outlet into his yard. Uklu stated that culvert has also shifted and moved over the years and at the present time it is almost level with the bituminous surface. Uklu stated he would be curious to know what the thinking or objective is to replacing the culverts. Martini indicated there are areas where the water is trying to go from the east to the west, and without the culverts, they would need to push the road down even further in order to get the water over it. Martini stated one option they have looked at is whether or not some flap gates could be installed on the west side of the culverts. Uklu indicated the culverts have been plugged for a decade or more and that apparently the water flushed the debris out last year. Uklu stated in his observation the culverts present more of an obstacle than a solution. McMillan asked if there is enough elevation change between the east and west side. Martini indicated there is not much. McMillan asked if the culverts allow the water to go back and forth. Martini indicated they can take a look at it further. Martini stated there are a couple of little spots where the water is trying to get from the backside of the neighbors’ homes on the east side over to the west and that the challenge in trying to shift it all from the east to the west is to have enough of a pitch on it. Martini stated either the west side of the road would need to be lowered or the east side of the road would need to be raised, which would be rather tricky. Martini stated he certainly understands the issues and that they will look at the elevations. Martini stated the intent is to at least maintain what is there and hopefully improve it. McMillan stated because there is lake on both sides of the road, when the lake level is high, it is difficult to do any type of mitigation. McMillan stated in her view the culvert would only work when the water level is lower so it can properly channel the water in the right direction. McMillan stated once the lake level is higher than normal, it really is not possible to do much other than realizing it is in a floodplain. McMillan stated the residents will have to accept that reality and that the City will try to do what they can do for normal conditions but that it will never be perfect. McMillan stated the City will need to decide what is most effective, and that in her view repairing the sewer and the I & I reduction are both positive steps. McMillan noted the road is breaking up to the north and that it is definitely due for some work. McMillan stated the question is how much work and how many dollars. Martini stated in response to Council Member Walsh’s comments, it is very difficult to predict the type of life span the City will get out of any of these options. Martini stated as they looked at Option 3, they determined it is not likely they will get a longer pavement life but that there will be a base that the City can work with again, which was the one key advantage. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 11 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 22 9. BALDUR PARK ROAD DESIGN GUIDANCE (continued) Walsh stated when the money from FEMA is taken into account, with full-depth reclamation, the City will be $47,000 out of pocket, and that the partial depth reconstruction would be $120,000 out of pocket. Walsh indicated that is roughly $75,000 difference and that in five years the City could do the whole road again. Walsh stated in his view that is the more strategic dollars spent. Martini stated that is a good point and that the question is whether or not it could be reclaimed in the future. Edwards stated the advantage of Option No. 3 is that the City can do a mill and overlay in ten years. Edwards noted any other major project on this road will require a full-depth reconstruction if a reclamation is done at this time. Walsh stated as long as the structure is still sound, a mill and overlay can be done. Walsh stated the Council needs to realize it is all about the structure and that nothing in any option says the structure will hold up. Walsh stated he is attempting to be more strategic on the dollars in the short-term knowing the City can do it all over again if they want to with the money they save by not doing a full-depth reconstruction. McMillan asked if a mill and overlay can be done on a road that has been reclaimed. Martini indicated it would depend on the subgrade. Levang asked if the soil borings show that there is a point on the road where it is a lot mushier. Martini indicated the north end of the road is definitely in a different condition than the south and that the swamp materials are closer to the surface in that area. Levang commented peat moss and other subgrade materials will always be unstable. Levang asked if the full reconstruction would be a process that would displace the residents to some degree. Martini stated it will definitely be more disruptive but that he is not sure they will get a longer life out of it. Martini stated in his view it is between Option 2 and Option 3. Martini stated the attractive thing about Option 3 is the potential to put in a new base and put some fabric down to help preserve it. Levang stated she understands the role of the fabric and that it offers some protection that the City would otherwise not get. Levang stated the road is in terrible shape and that she wants the City to be smart about the work. Levang indicated she feels strongly about Option 3. Printup moved, Levang seconded, to approve Design Option 3 for Baldur Park Road. McMillan indicated she is more in favor of Option 2 since the cost benefit is greater. McMillan stated under Option 3, it would cost $80,000 more. McMillan indicated she receives calls on a regular basis about the roads and that the City needs to stretch its road dollars. McMillan noted the City has performed a couple of mill and overlays in the past few years and that they are continuing down the path of getting the roads in better shape but that Minnesota is a tough climate for the roads. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 12 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 22 9. BALDUR PARK ROAD DESIGN GUIDANCE (continued) McMillan noted Baldur Park Road is a dead-end road with very few homes on it and that it is difficult to predict what will happen with the road if Option 1 or Option 3 is done. McMillan noted the Rest Point restoration worked out well and that Rest Point could have used a different sub-base and structural improvements, but the City is hoping they will get a lot out of it for the dollars spent. Walsh indicated he is in agreement with Mayor McMillan. Walsh stated given the fact that there is water on both sides of the road; water is going to seep in no matter what they do. Walsh stated if it does not work and fails five or ten years down the road, they know the solution is just to keep reclaiming it. Walsh stated reclamation is a great product since it repacks the material and puts new pavement down. Walsh noted the existing road has probably been there 20 or 30 years. Anderson stated to his knowledge it was redone since the time he has resided there, which is 17 years. Anderson stated he is really worried about a 400-foot stretch of the roadway that is literally mush and that in his view some portion of a new base needs to be put down there. Martini stated they could look at installing some fabric in those areas and that the north section of the road is the most challenging. Walsh stated even with three feet of additional base, the road may still bounce. Anderson stated the neighbors appreciate the City looking at it. Walsh stated there may need to be a contingency fund to deal with that. Levang asked if there is a hybrid option. Martini stated if the City goes the reclamation route, they would look at some subgrade correction, which could be fabric, rock or some other material. Martini stated once the reclamation starts, they will be able to better see exactly what they have. Printup asked if they would rather have a hybrid solution or a contingency. Martini indicated that work could be included in the bid. Printup withdrew his motion and Levang withdrew her second. Martini stated he would recommend putting together a scope for reclaiming the road from the north to the south end, and based on the soil borings, they would look at adding some subgrade correction work on the north end. Martini stated the scope of the project would be a reclamation project with subgrade correction as necessary and that Staff will work out the details. Printup moved, Levang seconded, to approve Option 2A for Baldur Park Road, a full depth reclamation, with the understanding that additional subgrade correction work may be necessary on the northern section of the roadway. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 13 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 22 9. BALDUR PARK ROAD DESIGN GUIDANCE (continued) Cornick asked Mr. Anderson if he is okay with that option. Anderson indicated he is. VOTE: Ayes 5, Nays 0 10. WATERTOWN ROAD JOINT POWERS AGREEMENT Edwards stated Long Lake is looking to rebuild the section of Watertown Road that is shared with Orono in 2016 and that they would like to partner with Orono on that section. Long Lake is considering a complete rebuild of the road because they may replace all of the utilities that currently run under this section of Watertown Road. Orono does not have any utilities under this section of Watertown Road. At the February 23 Council work session, the Council provided direction to Staff to use reclamation costs as a basis for Orono’s cost share in the project. Per the Joint Powers Agreement, Orono shall contribute 29.5 percent of the costs for the feasibility study, 29.5 percent for storm and sewer water management, and up to $133,800 for construction administration and materials testing. Long Lake shall be responsible for all other costs related to the project. Edwards noted the Long Lake City Council did approve the Joint Powers Agreement at their last meeting and that they will be taking the lead on this project, with Orono contributing financially. Mattick noted Long Lake will be assessing their residents and Orono is not. Mattick stated the notification to the Long Lake residents will include the assessment. McMillan asked if Long Lake is doing a reclamation. Edwards indicated it will be a reconstruction. Edwards noted Orono’s section of the road will also be reconstructed but that Orono will be getting billed for reclamation, which is a lower figure. McMillan asked if Orono has any utilities in that stretch of the road. Edwards stated there is a small piece of utility that runs across the road. Levang moved, Cornick seconded, to approve the Watertown Road Reconstruction Joint Powers Agreement with Long Lake. VOTE: Ayes 5, Nays 0. *11. BEACH BUOYS Levang moved, Printup seconded, to approve placement of existing buoys at Lydiard and Summit Beaches. VOTE: Ayes 5, Nays0. 12. CASCO POINT CHIP SEAL PROJECT Edwards stated the purpose of this item is to update the City Council on the chip sealing of the Casco Point streets. Casco Point streets were reconstructed in 2009. The 2015 budget included protecting this Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 14 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 22 12. CASCO POINT CHIP SEAL PROJECT (continued) recent investment by seal coating those streets and adding a water resistant layer to the wear surface of the road to reduce water penetration of the pavement surface. Edwards stated that work will help protect the structure and increase the overall life of the roadway. Public Works has received quotes from three different contractors and would recommend accepting Allied Blacktop’s bid for $54,249. Edwards noted that is a not to exceed cost. Edwards indicated the cost will be less than that because the bid included Casco Point Circle, which he is not recommending be completed at this time since a mill and overlay will likely be performed on that road in the next couple of years. Walsh stated he has a general disagreement with the chip sealing and that chip sealing does not create any more structure for the road. Walsh stated he would debate the merits of whether any more useful life is gained by doing the chip sealing. Walsh stated every road is different and that he would like the engineer to look at this to see if he is in favor of the project and whether it will really extend the life of the road. Edwards stated the Federal Highway Association, MN/DOT, and Minnesota’s Local Resource Board have all completed studies that cite that preventative maintenance of roadways does extend their life considerably. Edwards stated an engineer is not able to guarantee that it will be extended for X number of years since a number of factors play into that. Edwards stated based on the research that has been done, it shows chip sealing will extend the life. Edwards indicated one of the studies looked at some roads in Eagan and the life was doubled in that situation. Edwards noted the City did invest several million dollars a few years ago on the roads and that they are attempting to take care of them and prevent cracks from forming. Edwards noted the chip sealing is not intended to increase the structure of the road but is a sealing process to prevent water from penetrating into the surface. In the case of this project, Edwards indicated he asked the contractors to provide quotes for both crack sealing and chip sealing so the big cracks would be sealed first, followed by the chip sealing over the entire surface of the road, which in essence seals the road. Edwards indicated it is similar to painting the side of your house in that the paint does not add to the structure of the house but it prevents rain from getting into the grains of the wood. Walsh stated to his knowledge they do not do chip sealing on heavily traveled roads since it gets kicked up and destroyed. Walsh stated the question is where that point is and that he is not sure if the engineer can speak better to that. Edwards noted he is the City Engineer and that he is licensed in the states of Minnesota and Missouri. Walsh stated he is speaking of the consulting City Engineer. Edwards stated the research shows that chip sealing on low volume residential streets is beneficial. Edwards noted there is an ongoing study by the Local Roads Research Board that is looking at whether chip sealing is beneficial on more heavily traveled roads. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 15 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 22 12. CASCO POINT CHIP SEAL PROJECT (continued) Martini stated one of the things with blacktop pavement is that it kind of needs the traffic to keep the road more subtle. Martini indicated interstates tend to stay in good shape but that the shoulders tend to break down because it starts to dry up. Martini stated high volume roads do have the traffic that helps prevent some of the drying that occurs on a lower volume road. Martini stated from his standpoint, when you look at the life cycle of a road, there are some preventative things that should be done to a road, and one of those is the seal coating. Martini indicated the seal coating is intended to seal up the surface and prevent water from getting into the surface. Martini stated it is difficult to predict exactly how long that extends the life of the road given the other factors that go into it, but that seal coating is a fairly routine thing that is done nowadays to maintain a road. Martini noted the ultimate goal is to keep the roads in good shape as long as possible, and that once the roads are cracked up to a certain degree, they are past the point of receiving any benefit from a maintenance standpoint. Martini stated based on his experience, the life of the road is extended between three to five years. Walsh asked how many square feet of road would be chip sealed. Edwards indicated it would be approximately 33,000 but that he would have to look at the exact numbers to determine that. Martini stated the cost per square yard would probably be around $1.50 for the chip sealing. McMillan stated the goal is to keep the top layer in the best shape for as long as possible and that the chip sealing helps to preserve that. Martini stated the life cycle of a road is new pavement, five to seven years for a seal coating, and then 10 to 15 years for a mill and overlay assuming normal maintenance is done. Levang stated the goal of all of those is the same, which is to get the maximum life out of the road. Levang stated she has no problem with chip sealing to protect the City’s asset and that this is a good strategy for protecting the City’s roads. Walsh requested Mr. Edwards send him the studies that he referenced. The City Council took no formal action on this item. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, CONTINUED Edwards stated the Public Works Department is continuing to do pothole patching and curb repairs. The Public Works Department has also been performing some stormwater preventative maintenance and improvements at the various parks. Edwards noted at approximately 11:40 p.m. last night, a fire occurred at Summit Beach. Edwards stated this is the second year in a row that the port-a-potties and enclosure were burnt down. Edwards stated the new split rail fence was also damaged along with a garbage container. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 16 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 22 MAYOR/COUNCIL REPORT Levang noted the Council consented the application for the plat approval extension but that she would like the Council to think about setting an end to how many extensions someone can receive. Levang stated this particular person has had seven extensions and that in her view that is quite a number of them without any work being performed. Levang recommended in the future there be some type of review of that. Gaffron asked if she is looking for a recommendation from Staff. Gaffron stated in his view it is a worthy discussion. Gaffron noted developers have a two-year window in which any code changes cannot impact their plan. Gaffron stated in his view three to five extensions is more than enough. Gaffron stated during that time neighbors can change, the Council and Planning Commission can change, and the code changes and that going through a new review process makes sense after a certain period of time. Levang stated five years in her view would be very reasonable. Gaffron noted the City also had a commercial application extended a number of times. Gaffron stated Staff will bring back a recommendation. McMillan stated Staff has commenced scanning and digitizing of the City’s paperwork and files, which is terrific, and that she would like to thank Staff for undertaking that project. McMillan stated another project is the golf course and drainage, which has been addressed by the Public Works Department this spring in a very quick manner. In addition, the Public Works Department has addressed a number of park issues that were outstanding for a number of years. McMillan stated in her opinion all the projects have had good management oversight and that there were a number of volunteers and part-time staff helping. The Park Commission was also actively involved in those improvements. McMillan indicated she would like to thank the Planning Commission for their volunteer efforts as well as the Park Commission and Staff. McMillan stated because of their hard work and dedication, the City is making progress on a number of projects. CITY ADMINISTRATOR’S REPORT 13. SOCIAL HOST ORDINANCE, ORDINANCE NO. 147 Police Chief Farniok stated the Police Department has developed a draft social host ordinance for consideration by the City Council. The ordinance has been modeled from several similar programs utilized by surrounding agencies. The ordinance is designed to deter and discourage underage consumption as well as hold individuals criminally responsible for hosting a gathering where people under the age of 21 are consuming or possessing alcohol within the confines of a private residence. Farniok noted the Police Department over the past couple of years has been called to several private homes and discovered a gather of persons under 21 years of age possessing and consuming alcohol with parents or adults at the residence. There have been several cases that the actions of allowing underage drinking lead to other criminal activity, including a sexual assault of a person under the age of 18. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 17 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 22 13. SOCIAL HOST ORDINANCE, ORDINANCE NO. 147 (continued) Farniok stated the Police Department currently has to prove that the person over 21 bought the alcohol and provided it to someone under the age of 21 and that this gives officers another option between a warning and a gross misdemeanor charge of procuring alcohol to a minor. A violation of the social host ordinance would be a misdemeanor. Levang asked if Spring Park has had any call to use it. Farniok indicated they have not. Farniok noted Spring Park adopted it last December and that it went into effective January of 2015. Levang stated she likes how detailed the ordinance is, and that anytime the City Council can give the police department a tool to help keep the citizens safe, she is in favor of it. Walsh noted it is already illegal to provide alcohol to a minor and that it sounds like the police department is being given an easier tool to go and arrest somebody. Farniok stated under state law they have to demonstrate that the individual over 21 purchased the alcohol, brought the alcohol to the part and provided it to the under-aged drinker. Farniok stated the police department has run into a couple of situations at private residences where there were adults present but they denied providing the alcohol, which is a loophole that makes it difficult to charge someone. Walsh stated it does not stop the police department from stopping the party. Farniok stated the ordinance would make it a criminal violation for someone to be hosting a party for minors when alcohol is being consumed. Farniok stated a number of cities have enacted similar ordinances following the occurrence of a tragic event. Walsh asked if Chief Farniok wants more ability than what the state gives the police to criminally prosecute people. Farniok indicated that is correct. Walsh asked why state law is not good enough and why the City needs to make its criminal laws tougher. Farniok stated the ordinance is specific in that it targets those individuals that are hosting parties. Under state law there is currently no violation for a host unless it is proven that they provided the alcohol to people under the age of 21. Walsh stated he is concerned about the unintended consequences of this ordinance and that he would like to get more public input on this matter. Farniok stated they are following the lead of several neighboring communities and that they have people that are promoting this within the community. Farniok stated the ordinance would specifically target people who are hosting underage parties. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 18 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 22 13. SOCIAL HOST ORDINANCE, ORDINANCE NO. 147 (continued) Walsh stated he is being asked to give the police department more police powers to criminalize people and that he is not comfortable doing that without more public input. Walsh noted 50 to 75 years ago a lot of people couldn’t vote, but that did not mean it was right. Walsh indicated he would like to see what the unintended potential consequences are before voting on it. Printup stated his concern is the broader aspect of where this will end. Printup stated people tend to be cautious about who is allowed into their home. Printup questioned whether this ordinance would allow easier access by the police into someone’s home. Printup noted in 2014 there were ten citations issued for underage drinking. Printup stated in his view this ordinance would make it easier to cite people and that the City does not need to go there. Farniok stated there were two incidences in the City where this ordinance would have been useful and one related to a sexual assault of a person under the age of 18. Farniok noted the police department will not be targeting people with this ordinance but that it is another tool they can use once they are on the scene. Loftus noted this matter was brought before the City Council at the March 23 work session and that there was an opportunity to discuss this matter at that time. Loftus stated the item was also published as part of the Council agenda for this evening. Walsh stated he was out of town and not able to attend that meeting. McMillan stated she does not have a problem tabling this item. McMillan asked if Council Member Walsh has some ideas about how to get this out to the public. McMillan stated the draft ordinance could be placed on the City’s website. McMillan stated part of the concern comes from parents who allow their children to go to someone else’s house but they are not aware their children will be exposed to alcohol. McMillan stated other things can also happen at these types of parties and that people need to know that they will be held responsible. Walsh stated he understands all those concerns, but that he has an issue with giving the police department more power without public input. McMillan stated she is fine with tabling this and perhaps holding a public hearing on it. Farniok noted a copy of the draft ordinance was given to the local school superintendents in an effort to get the word out. Farniok stated the police department does not currently issue a lot of underage tickets but that this is another tool they can use once they arrive at the scene due to a complaint. Walsh asked if he has any idea why the state has not addressed it. Farniok stated it was discussed at the Hennepin Police Chiefs meeting, but that it is to the point where the state would prefer the cities deal with it in some manner. Walsh stated it is a hodgepodge of cities, with one city passing it and another city not passing it. Walsh stated that makes it difficult for the residents to follow. McMillan noted some states legalize marijuana and some states have not. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 19 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 22 13. SOCIAL HOST ORDINANCE, ORDINANCE NO. 147 (continued) Loftus stated E-cigarettes are another example. Farniok stated the cities that do not have it do not recognize it as a problem but that there are more than a handful of other cities that are considering similar ordinances but have some similar questions. Walsh stated he would like to maybe get 20 people in to talk about it. Farniok noted the ordinance is focused on individuals that are hosting the parties. Farniok stated if the ordinance is passed tonight, the police department will not be enforcing it at graduation parties this summer but that they would like to get the word out that this type of behavior is frowned upon. Levang noted they did discuss this at the Police Commission meeting. Levang stated the cities in attendance were in agreement that this would be helpful in sending the message that we do not tolerate that kind of behavior. Levang stated she would rather have the tool available to the police department than not have the tool. Walsh stated it would be important to educate the public in Orono so they know that this is the law and this is how it works. Farniok stated in his view that message is more important than the ordinance itself. Farniok indicated he want to make this a collaborative effort and get the information out there. Farniok stated he is looking at perhaps enforcing it when school starts back up in the fall or when the college kids come back. Farniok stated he would like to get the information out to the public multiple times a year. Levang stated the information could be included in the next newsletter that will be coming out in September as well as in the spring newsletter. Farniok stated if it is approved tonight, they will need to pick an effective date. Farniok indicated he would like it to go into effect in perhaps 60 days so the information can be provided to the public. Levang stated there could also be a handout for National Night Out. Levang stated she would like to act on it tonight so the information can be disseminated at National Night Out. Walsh stated in his view the Council is moving in the same direction but that he would like to get some feedback from the public. Walsh indicated he personally does not want to approve it tonight. McMillan asked if he has any ideas about feedback. Walsh stated perhaps it could be vetted by the Planning Commission. McMillan stated this would not go before the Planning Commission. Levang noted it was included on the Council agenda for this evening. McMillan stated they could certainly ask the newspaper reporters to write something up. McMillan asked what a realistic time would be to bring this back. Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 20 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 22 13. SOCIAL HOST ORDINANCE, ORDINANCE NO. 147 (continued) Walsh stated publishing it in the local newspapers would be the best way. Cornick indicated he would be against tabling it. Levang stated she would also be against tabling it. Mattick stated he has reviewed the draft ordinance and that it is very consistent with what other cities have adopted. Cornick stated during his career he has responded to hundreds of these juvenile drinking parties and that he never saw an adult cited. Cornick stated he would like it to perhaps be expanded to include other substances at a later date. Farniok stated that could be addressed if that starts to become an issue. Cornick stated the true value in the ordinance is not in the prosecution of it but in the fact that it exists. Loftus noted there was a full article in the Laker and Pioneer in 2013 and 2014 about this exact ordinance. Loftus stated even though it has been a while since those articles were in the newspaper, the issues have been percolating for a while now. Walsh stated during the work session he had two people text him about it, which made him pause about it a little bit. Levang moved, Cornick seconded, to adopt ORDINANCE NO. 147, Third Series, an Ordinance Amending the City of Orono Code Adding Section 34-8 Social Host Ordinance. VOTE: Ayes 3, Nays 2, Walsh and Printup Opposed. Farniok asked if the Council has an effective date for implementation of the ordinance. Mattick noted it is effective upon publication. Farniok stated he would like to delay that a little in order to get the information out to the public. Levang stated she would be willing to work on compiling that information with Police Chief Farniok. *14. LICENSES AND PERMITS Garbage and Refuse Collector Licenses 1. Viet Container Corp (d/b/a Veit Disposal Systems) 14000 Veit Place Rogers, MN 55374 Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 21 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Tuesday, May 26, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 22 of 22 *14. LICENSES AND PERMITS (continued) 2. Randy’s Sanitation (d/b/a Randy’s Environmental Services) 4351 U.S. Highway 12 Southeast Delano, MN 55328 3. Blackowiak Disposal, Inc. 1195 Sunnyfield Road North Mound, MN 55364 4. Waste Management 490 Industrial Boulevard Winsted, MN 55395 Levang moved, Printup seconded, to approve the above-listed licenses. VOTE: Ayes 5, Nays 0. *15. CLAIMS/BILLS Levang moved, Printup seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT Mattick stated he had nothing to report. ADJOURNMENT Levang moved, Cornick seconded, to adjourn the Orono City Council meeting at 9:23 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ____________________________________ ______________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Item #03 - CC Agenda - 06/08/2015 Approval of Council Minutes 05/26/15 [Page 22 of 22] ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: June 8, 2015 Item No: 4 Department Approval: Administrator Reviewed: Agenda Section: JML City Administrator Name: Correy Farniok Title: Police Chief Item Description: CenterPoint Energy Community Partnership Grant - Presentation DISCUSSION: In April the Orono Police Department submitted a Community Partnership Grant application through CenterPoint Energy. The grants need to focus on safety equipment or safety related projects. The Orono Police Department requested CenterPoint Energy to assist with the cost of FLIR – Handlheld Thermal Image Camera. This thermal image camera is a lightweight handheld, dual-use camera. This unit allows law enforcement officers to see suspects in total darkness, through smoke and light foliage. In addition to criminal apprehension, thermal technology can assist officers search and rescue as well as crime scene investigation. The funding request was $2500. On May 7, 2015, the Orono Police Department was informed that a grant in the amount of $2500 had been awarded to the City of Orono for the handheld thermal image camera. Representatives from CenterPoint Energy will present the Community Partnership Grant check to the City of Orono. COUNCIL ACTION REQUESTED: No action required. Item #04 - CC Agenda - 06/08/2015 Presentation - Center Point Energy Community Partnership Grant [Page 1 of 2] Item #04 - CC Agenda - 06/08/2015 Presentation - Center Point Energy Community Partnership Grant [Page 2 of 2] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 5 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus Presentation Title City Administrator JML Item Description: Lake Minnetonka Conservation District (LMCD) 2016 Budget Gabriel Jabbour, Lake Minnetonka Conservation District (LMCD) representative, will be attending the meeting to provide information to the City Council regarding the draft 2016 LMCD budget. Mr. Jabbour will be available to answer questions on the attached budget and collect your input. COUNCIL ACTION REQUESTED: No action required. Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 1 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 2 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 3 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 4 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 5 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 6 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 7 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 8 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 9 of 10] Item #05 - CC Agenda - 06/08/2015 Presentation - Lake Minnetonka Conservation District 2016 Budget [Page 10 of 10] 3, 01 4.0© Bolton & Menk, Inc - Web GIS 0 Legend 06-08-2015 Council Agenda This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not responsible for any inaccuracies herein contained. Disclaimer: 6/4/2015 7:52 AM 2,110 Feet Roads U.S Trunk Highway Minnesota Trunk Highway County Highway Local Roads Private Streets Railroad City Limits Date Application Received: NA Date Application Considered as Complete: NA 60-Day Review Period Expires: NA REQUEST FOR COUNCIL ACTION Date: 3 June 2015 Item No. 6 Department Approval: JB Administrator Approval: Agenda Section: Name: Melanie Curtis mcc JML Planning Title: Planner Item Description: #15-3732 - Amend Section 78-1 Definitions - RE: Barber Shops and Beauty Shops List of Exhibits: Exhibit A. Draft Ordinance Exhibit B. City of Plymouth Code Excerpts Exhibit C. PC Staff Report & Exhibits 05/14/15 Exhibit D. Draft PC Minutes 05/18/15 In response to a recent application for a nail salon in the B-1 District of Navarre, staff initiated an amendment to the zoning code to include a definition for Beauty Shops and Barber Shops. Because the definition of the types of services provided by beauty and barber shops has likely expanded since the creation of allowed uses in the commercial districts, staff felt it would be appropriate to better define the parameters of the use. Staff is not proposing an amendment to the permitted uses within the individual commercial districts; rather Council may consider a simple amendment to add a definition under the currently used term Barber Shops and Beauty Shops (which are permitted uses within the B-1, B-3, and B-5 districts). Staff provided some options to the Planning Commission for consideration. The Commission felt City of Plymouth’s definition would be a good fit. They voted 5 to 0 on a motion in favor of recommending the Council consider adding a definition of Barber Shops and Beauty Shops modeled after the Plymouth definition of Beauty Salon/Day Spa. Further, the Commission asked staff to contact the Plymouth staff to inquire about how tattoo parlors are addressed and whether they had encountered any unforeseen issues with their definition as published. Staff discussed the Commission’s questions with Plymouth’s planning staff and was told that they have not had any negative situations with their current language. Additionally, tattooing and piercing are defined as Body Art and are permitted only in one commercial district within Body Art Establishments. Staff Recommendation The Council should review and discuss the proposed definition as well as the ordinance as drafted. Planning staff recommends approval of the draft ordinance. COUNCIL ACTION REQUESTED The Council should consider adopting or amending the draft ordinance. Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Item #06 - CC Agenda - 06/08/2015 File #15-3732 [Total Pages 13] Date Application Received: 04/22/15 Date Application Considered as Complete: 04/22/15 60-Day Review Period Expires: NA REQUEST FOR COUNCIL ACTION Date: June 3, 2015 Item No.: 7 ______________________________________________________________________________ Department Approval: Administrator Approval: Agenda Section: Name: Michael P. Gaffron Planning Dept. Title: Senior Planner ______________________________________________________________________________ Item Description: 15-3734, Christopher Bollis, 200/350 Stubbs Bay Rd N - Sketch Plan Review ______________________________________________________________________________ Zoning District: RR-1B One Family Rural Residential District (2.0 acre/200’ width) Property Area: 31.01 acres total (24.53 ac. dry, 6.48 ac. wetland) List of Exhibits Exhibit A. Updated Sketch Plan & Aerial View with Conceptual Septic Sites Exhibit B. Draft PC Minutes of 5/18/15 Exhibit C. Notice of PC Action 5/26/15 Exhibit D. PC Memo and Exhibits dated 5/14/15 Please review the Planning Commission memo and exhibits dated 5/14 and the PC minutes of 5/18 for background on the proposed development. Additional Information Submitted Applicant has provided conceptual sketches (Exhibits A) depicting the possible locations for septic systems based on preliminary septic site work. No testing information has been provided. Application Summary: This is a sketch plan for a 31-acre property comprised of 2 parcels proposed to be divided into 7 single-family residential lots and one larger parcel for potential future development. All 7 lots would be served by a new private road and cul-de-sac that would be an extension of Kintyre Lane (also private). As proposed, the larger parcel could be served by either Stubbs Bay Road North or Kintyre Lane. All lots would be served by on-site sewage treatment systems and private wells. Planning Commission Recommendations: The Planning Commission reviewed the applicant’s proposed subdivision at the May 18 PC meeting. Comments of the Planning Commission are included in the attached draft PC minutes from that meeting. Staff Recommendation: While no formal action is required, this memo will serve as a foundation for the Council’s discussion with the applicant to bring to light potential issues for consideration and issues to be addressed when the formal Preliminary Plat application is submitted. Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] 15-3734 June 3, 2015 Page 2 Issues for Discussion The following potential items for consideration were reviewed by the Planning Commission, and should also be addressed by the City Council: 1. Should a road corridor for potential connection to Stubbs Bay Road North be established? 2. The applicant is advised to carefully review the buildability of the northerly lots in relation to ability to provide for conforming home locations and septic sites. 3. Should the applicant’s suggestion of reducing the width of Lots 1 and 2 to 175’ be allowed? Staff would note that this was only allowed on Kintyre because it was platted via the PRD process and a substantial area of upland was preserved in a conservation outlot which preserved a long natural view from Watertown Road with wooded backdrop, that would have been otherwise lost. Staff questions whether similar conditions exist in this property to justify smaller lot widths. This should be discussed. 4. What is applicant’s ultimate intent for the portion of property not being divided? (For now, no plans to develop) 5. What is applicant’s intent for the access to the existing house on Lot 5? (Driveway to the new cul-de-sac) Additional items that came up during the Planning Commission review: - The owners of 300 Stubbs Bay Road (just west of proposed Lot 6) indicated that proposed Lot 6 is relatively flat and their existing views would be impacted. Planning Commission questioned whether screening might be possible. - Extension of the private road out to Stubbs Bay Road in the driveway corridor currently serving 300-350 Stubbs Bay Road would be difficult due to low topography and annual flooding. Summary The goal of this review is to provide the developer with an overview of the pertinent City ordinances and how they affect the proposed plat, and to discuss the strengths and weaknesses of the proposal. The Planning Commission memo describes a number of items for consideration with the proposed plat and should provide direction to the developer regarding the plat. During the sketch plan review, the developer should advise whether any of the issues noted present particular problems, so that those issues can be discussed and the potential for approval or denial of any necessary variances to code standards can be addressed. Council should review each topic and identify any issues to which the developer should pay special attention. Staff Recommendation As a sketch plan review, any comments or suggestions to the applicant are non-binding but will be extremely helpful as the applicant moves forward. While no formal action is required, this memo and exhibits will serve as a foundation for the Council’s discussion with the applicant to bring to light potential issues for consideration and issues to be addressed when the formal Preliminary Plat application is submitted. COUNCIL ACTION REQUESTED Advise the applicant on whether there are specific concerns about the proposal or any items that should be addressed in making a formal Preliminary Plat application. Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] I t e m # 0 7 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 4 [ T o t a l P a g e s 6 1 ] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Item #07 - CC Agenda - 06/08/2015 File #15-3734 [Total Pages 61] Date Application Received: 04/22/15 Date Application Considered as Complete: 04/22/15 60 –Day Review Period Extension Expires: 08/20/15 REQUEST FOR COUNCIL ACTION Date: 4 May 2015 Item No. 8 Department Approval: JB Administrator Approval: Agenda Section: Name: Melanie Curtis mcc JML Planning Title: Planner Item Description: #15-3738 – Kuhl Design Build o/b/o John and Cyndy Bowlsby – 1025 Spring Hill Rd – Variances Zoning District: LR-1A, One Family Lakeshore Residential, 2-acres/200’ Lot Area: 5.94 acres (258,818 square feet) Lot Width: ±680 feet at OHWL & ±700 feet at 100-foot setback List of Exhibits: Exhibit A. Proposed Survey Exhibit B. Proposed Plans & Elevations Exhibit C. Applicant’s Revised Practical Difficulties Information Exhibit D. PC Action Notice – 05/18/15 Exhibit E. 60-Day Extension Letter Exhibit F. PC Staff Report & Exhibits – 05/14/15 Exhibit G. Draft PC Minutes – 05/18/15 Application Summary: The Bowlsbys purchased the property in 2014 with plans to conduct improvements. The average lakeshore setback line runs through approximately the center of the home; all three of the projects are proposed to encroach partially or wholly ahead of the average lakeshore setback line. Specifically, the three separate projects are listed below with the requested variances: Project Variances Needed Code Sections A 14’ x 23’ addition to the east portion of the home 84’ from the OHWL Average Lakeshore Setback 100-foot Lake Setback 78-1279 (6) 78-1279 (1) Structural modifications to an existing portion of the west side of the home Average Lakeshore Setback 78-1279 (6) In-ground pool on the lake side of the home 60’ from the OHWL Average Lake Setback 100-foot Lake Setback Hardcover w/in 75 feet of OHWL 78-1279 (6) 78-1279 (1) 78-1680 Planning Commission Recommendation On May 18, 2015, the Planning Commission held a public hearing and reviewed the application including the evidence submitted. Following the public hearing the Commission voted 5 to 0 on a split motion as follows: 1. Approval of the lakes setback and average lakeshore setback variances to allow construction of the eastern addition and the modifications to the portion of the home on the west; and 2. Denial of lake setback, average setback and hardcover variances relating to the pool. Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] #15-3738 3 June 2015 Page 2 of 2 The applicant spoke at the public hearing. There were no public comments; the adjacent lakeshore neighbors provided written comments supporting the variances including the pool in the proposed location (PC Report Exhibit H). Planning Staff Recommendation The applicant has provided additional supporting documentation (attached as Exhibit C) and would like the opportunity to speak further about the practical difficulties at the Council meeting. Planning Staff provided a practical difficulties analysis on pages 4 and 5 of the Planning Commission staff report. Based on this analysis, staff recommends approval of the variances to allow construction of the eastern addition and the modifications to the portion of the home on the west; and staff recommends denial of setback and hardcover variances relating to the pool. COUNCIL ACTION REQUESTED Council should consider the request including the applicant’s additional information and direct staff regarding the drafting of a resolution for adoption at the June 22nd meeting. Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] I t e m # 0 8 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 8 [ T o t a l P a g e s 8 0 ] I t e m # 0 8 - C C A g e n d a - 0 6 / 0 8 / 2 0 1 5 F i l e # 1 5 - 3 7 3 8 [ T o t a l P a g e s 8 0 ] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] Item #08 - CC Agenda - 06/08/2015 File #15-3738 [Total Pages 80] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 9 Department Approval: Administrator Reviewed: Agenda Section: Name Adam T. Edwards JML Public Works Director/ Title Public Works Director City Engineer’s Report Item Description: City Sign Retroflectivity Policy Exhibits A. Draft Sign Policy 1. Purpose. The purpose of this memorandum is gain Council approval of a City Sign Retroflectivity Policy. 2. Background. The MN Manual of Uniform Traffic Control Devices (MUTCD) requires that all agencies, including cities, who maintain roadways open to public travel, must adopt a sign maintenance program designed to maintain traffic sign retroreflectivity at or above specific levels in MN MUTCD to assure adequate nighttime visibility of traffic signs. Cities may establish an assessment or management method or a combination of both to replace traffic signs when they are worn out. 3. Options. Evaluation methods can be divided into one of two categories—assessment or management methods. Assessment methods involve some type of assessment of the nighttime visibility of individual signs (e.g., visual inspection or retroreflectivity measurement). Management methods are based on the expected retroreflective life of the overall sign inventory, based on factors such as warranties, demonstrated performance, or control sign assessments. 4. Recommendation. My recommendation is to adopt a combination of expected sign life combined with a combination of nighttime visibility and measured sign retroflectivity. The Draft Policy at Exhibit A is based on a template provided by the League of Minnesota Cities endorsed by MNDOT. 5. Related Actions to Date. Currently the public works staff is working to fully digitize the cities sign inventory which will then be used in conjunction with our GIS to execute the program. The City has been upgrading signs from Engineer Grade to High Intensity Prismatic (HIP) since 2004 with approximately 60% complete. COUNCIL ACTION REQUESTED: Approve City Sign Retroflectivity Policy. Item #09 - CC Agenda - 06/08/2015 City Sign Retroflectivity Policy [Page 1 of 3] 1 Item No: 9 Exhibit: A Ex City of Orono, Minnesota Sign Retroreflectivity Policy 1. Purpose and Goal. The purpose of this policy is to establish how the city will implement an assessment or management method, or combination of methods, to meet the minimum sign retroreflectivity requirements in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD). Substantial conformance with the MN MUTCD is achieved by having a method in place to maintain minimum retroreflectivity levels. Conformance does not require or guarantee that every individual sign in the city will meet or exceed the minimum retroreflective levels at every point in time. The goal of this policy is to improve public safety on the city’s streets and roads and prioritize the city’s limited resources to replace signs. 2. Applicable Signs. This policy applies to all regulatory, warning, and guide signs as set forth in the MN MUTCD. Pursuant to Section 2A.8 of the MN MUTCD the city excludes the following signs from the retroreflectivity maintenance guidelines: A. Parking, Standing, and Stopping signs (R7 and R8 series) B. Walking/Hitchhiking/Crossing signs (R9 series, R10-1 through R10-4b) C. Acknowledgment signs, including Memorial signs D. All signs with blue or brown backgrounds E. Bikeway signs that are intended for exclusive use by bicyclists or pedestrians 3. Resource Materials. The city has reviewed and relied on numerous resources in adopting this policy. These resource materials include: A. Methods for Maintaining Traffic Sign Retroreflectivity, Publication No. FHWA-HRT-08-026, U.S. Department of Transportation, Federal Highway Administration (November 2007). B. Sign Retroreflectivity Guidebook, Publication No. FHWA-CFL/TD-09-005, U.S. Department of Transportation, Federal Highway Administration (September 2009). C. Sign Retroreflectivity: A Minnesota Toolkit, Minnesota Department of Transportation, Local Road Research Board (June 2010). D. Traffic Sign Maintenance/Management Handbook, Report No. 2010RIC10, Version 1.1, Minnesota Department of Transportation (October 2010). E. LMCIT Sign Retroreflectivity Memo and Model Policy, League of Minnesota Cities (Final Edition, March 2014). 4. Sign Inventory. To meet the city’s goal of maintaining sign retroreflectivity above certain levels, the city will maintain a sign inventory of all new or replacement signs installed after the effective date of this policy. The inventory shall indicate the type of sign, the location of the sign, the date of installation or replacement, the type of sheeting material used on the sign face, the expected life of the sign, and any maintenance performed on the sign. As to existing signs, the city will perform an inventory of all signs covered by this policy. The city recognizes this process will occur over time subject to the city’s monetary and human resources. The city shall record the above information related to new signs to the extent that such information is known and shall also include a statement on the general condition of the sign. 5. Removal of Signs. In recognition of the fact that excess road signs have been shown to reduce the effectiveness of signage, as well as impose an unnecessary financial burden on road authorities, it is the city’s policy to remove signs determined to be unnecessary for safety purposes and which are not required to comply with an applicable state or federal statute or regulation. The removal of signs shall be based on an engineering study and the MN MUTCD. Item #09 - CC Agenda - 06/08/2015 City Sign Retroflectivity Policy [Page 2 of 3] 6. Approved Sign Evaluation Method. After reviewing the various methods proposed for sign maintenance, the City adopts the Expected Sign Life methods combined with the Nighttime Inspection and Measured Retroreflectivity methods to meet the minimum sign retroreflectivity requirements in the MN MUTCD. Signs older than the expected life will be inspected annually using either the Nighttime Visual Inspection Method or Measured Sign Retroreflectivity Method. A. Expected Sign Life. The installation date is recorded when a sign is installed, so that the age of any given sign is known. The age of the sign is compared to the expected sign life. The expected sign life is based on the experience of sign retroreflectivity degradation in the City. B. Nighttime Visual Inspection. The retroreflectivity of the City’s signs is assessed by a trained sign inspector following a formal visual inspection procedure from a moving vehicle during nighttime conditions. Signs that are visually identified by the inspector to have retroreflectivity below the minimum levels will be replaced. C. Measured Sign Retroreflectivity. Sign retroreflectivity is measured using a retroreflectometer. Signs with retroreflectivity below the minimum levels will be replaced. 7. Sign Replacement. The City hereby establishes the following priority order in which road signs will be replaced. Damaged, stolen, or missing signs may be replaced as needed. A. First priority shall be given to replacing all signs determined not to meet applicable retroreflectivity standards. Top priority shall also be given to replacing missing or damaged signs determined to be of a priority for safety purposes. B. Second priority shall be given to signs determined to be marginal in their retroreflectivity evaluation. C. Third priority shall be given to all remaining signs as they come to the end of their anticipated service life, become damaged, etc. 8. Modification and Deviation from Policy. The City reserves the right to modify this Sign Retroreflectivity Policy at any time if deemed to be in the best interests of the City based on safety, social, political and economic considerations. The Director of Public Works, or his or her designee, may authorize a deviation from the implementation of this policy in regard to a particular sign when deemed to be in the best interests of the City based on safety, social, political and economic considerations. Such deviation shall be documented including the reason for the deviation and other information supporting the deviation. Adopted by the City Council of the City of __________________ on this _____ day of _______________, 2014. ____________________________ City Clerk ____________________________ Mayor Item #09 - CC Agenda - 06/08/2015 City Sign Retroflectivity Policy [Page 3 of 3] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 10 Department Approval: Administrator Reviewed: Agenda Section: Name Adam T. Edwards JML Public Works Director Title Public Works Director City Engineer’s Report Item Description: Navarre Light Pole Holiday Decorations 1. Purpose. The purpose of this memorandum is to solicit Council direction (Type, Size and Quantity) on decorations for the Navarre Light Poles. 2. Background. The streetlight posts the City had installed come with several attachments for decorative items. The poles can support banners, holiday lights and flags. Thirty-two of the light poles can support holiday decorations. Earlier this spring the Council approved banners for the light poles. At the last work session the council indicated a desire to provide holiday decorations. 3. Decorations Options. There are countless options for holiday light pole decorations. The following are a sampling of possible options based off of earlier discussions: Item 3’ Spiral Snow flake with LED lights 4’ Winterfest Snowflake w/LED lights 4’ Wreath with LED lights 4’x8’ Cascading Stars with LED lights Cost Each $413 $450 $316 $838 Cost for 10 $4130 $4500 $3160 $8380 Cost for 32 $13,216 $14,400 $10,112 $26,816 4. Funding. Light pole decorations are not currently budgeted but could be paid for from the Community Investment Fund. 5. Recommendation. I recommend a simple design with LED lights. Size should be less that 5’ x 5’ COUNCIL ACTION REQUESTED: Provide direction (Type and Size and Quantity) for holiday light pole decorations for Navarre. Item #10 - CC Agenda - 06/08/2015 Navarre Light Pole Holiday Decorations [Page 1 of 1] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 11 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML City Administrator's Report Title City Administrator Item Description: Memo of Understanding (MOU) for City Administrator A draft memo of understanding (MOU) regarding a 30 hour week for the City Administrator has been prepared for the Council’s review and consideration. COUNCIL ACTION REQUESTED: Consider a motion to approve the attached Memorandum of Understanding between the City of Orono and Jessica Loftus. Item #11 - CC Agenda - 06/08/2015 Memorandum of Understanding for City Administrator [Page 1 of 3] 1 MEMORANDUM OF UNDERSTANDING THIS AGREEMENT, is entered into by and between the CITY OF ORONO ("City"), and JESSICA LOFTUS ("Employee"). RECITALS WHEREAS, the City currently employs Employee as its City Administrator. WHEREAS, the Parties have previously entered into an Employment Agreement dated November 23, 2009, and have effected subsequent amendments. WHEREAS, Employee has requested a temporary 25% reduction in hours to accommodate work-life balance. NOW, THEREFORE, the City and Employee agree as follows: 1. EFFECTIVE DATE. This Memorandum shall be effective as of October 23, 2015. 2. NORMAL WORKING HOURS. Employee’s regular work week shall be reduced to thirty (30) hours. Employee shall work during normal business hours Mondays, Tuesdays, Thursdays, and Fridays, at her discretion, in an amount adding up to at least thirty (30) hours per week. To the extent possible, employee’s regular work week will not include work on Wednesdays. It is understood that the scheduling of some meetings on Wednesdays may be unavoidable. If Employee’s attendance is required at Wednesday meetings, Employee may absent herself from the office during normal working hours in consideration of actual time spent at Wednesday meetings. 3. ADDITIONAL WORKING TIME. Notwithstanding the terms of Paragraph 2, it is understood that the position of city Administrator requires attendance at occasional evening and weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. 4. SALARY REDUCTION. Employee’s salary shall be reduced by twenty-five percent (25%) of the current rate. 5. REDUCTION IN BENEFIT ACCRUAL. Employee’s accumulation of benefits, including vacation and sick leave, shall be reduced by twenty-five percent (25%) of the current accrual rates. Employee’s monthly automobile allowance shall be reduced by twenty-five percent (25%). 6. OTHER TERMS OF EMPLOYMENT. All other terms and conditions of employment not specifically mentioned in this Memorandum shall remain in place and effective for the duration of this agreement. Item #11 - CC Agenda - 06/08/2015 Memorandum of Understanding for City Administrator [Page 2 of 3] 2 7. TERM/RENEWAL. The term of this Memorandum shall be one (1) year from the Effective Date. This Memorandum may be renewed for two (2) additional one (1) year terms upon mutual written agreement of the parties. In the event of nonrenewal or expiration of this contract, Employee will resume a standard schedule under the Employment Agreement and subsequent amendments. 8. REVIEW. Within six (6) months of the Effective Date, the City will review and evaluate the efficacy of this agreement. 9. TERMINATION BENEFITS. A reduction in pay and benefits pursuant to this agreement shall not constitute “termination” or a reduction in salary or other financial benefits under Paragraph 14 of Employee’s Employment Agreement and shall not trigger payment of termination benefits. Similarly, Employer’s termination of or failure to renew this agreement shall not constitute “termination” and shall not entitle Employee to termination benefits. IN WITNESS WHEREOF, the parties have approved and executed this Memorandum on the dates shown by their signatures. CITY OF ORONO Date: BY: Its ________________ Date: BY: Its ________________ EMPLOYEE: Date: Jessica Loftus Item #11 - CC Agenda - 06/08/2015 Memorandum of Understanding for City Administrator [Page 3 of 3] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 12 Department Approval: Administrator Reviewed: Agenda Section: Name Ron Olson Title Finance Director JML City Administrator’s Report Item Description: Orono Police Garage - Pay Request #9 Attachments: Kraus Anderson, the Construction Manager for the garage project, has submitted pay request number eight on behalf of the contractors working on the project. The pay request is for $9,072.10. Including this pay request, a total of $2,544,111.44 (92%) of the $2,759,102.00 contract has been paid. The contractors and amounts are as follows: Description Amount Kelleher Construction, Inc. $ 377.15 Sierra Metals, Inc. $ 1,796.20 Grazzini Brothers and Company $ 1,574.95 Sterling Electric $ 5,323.80 Total $ 9,072.10 COUNCIL ACTION REQUESTED: Motion to approve the payments to the contractors working on the Orono Police Garage Project as listed in an amount totaling $9,072.10. Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 1 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 2 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 3 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 4 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 5 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 6 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 7 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 8 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 9 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 10 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 11 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 12 of 13] Item #12 - CC Agenda - 06/08/2015 Orono Police Garage - Pay Request #9 [Page 13 of 13] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 13 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs JML City Administrator’s Report/ Title City Clerk Licenses & Permits ______________________________________________________________________________ Item Description: Licenses & Permits _____________________________________________________________________________ The following completed application for a Garbage & Refuse Collector License is attached: 1. Allied Waste (DBA: Republic Services of Twin Cities) 9813 Flying Cloud Drive Eden Prairie, MN 55347 Allied Waste serves approximately three hundred fifty (350) customers in Orono. Staff is recommending approval of the above listed license based on the applicant meeting the licensing requirements and having a history of compliance with no complaints in recent years. A notice of spring road restrictions was provided to this hauler. COUNCIL ACTION REQUESTED: Consider a motion to approve the above listed licenses. Item #13 - CC Agenda - 06/08/2015 Licenses & Permits [Page 1 of 4] Item #13 - CC Agenda - 06/08/2015 Licenses & Permits [Page 2 of 4] Item #13 - CC Agenda - 06/08/2015 Licenses & Permits [Page 3 of 4] Item #13 - CC Agenda - 06/08/2015 Licenses & Permits [Page 4 of 4] REQUEST FOR COUNCIL ACTION Date: June 8, 2015 Item No. 14 Department Approval: Administrator Approval: Agenda Section: Name: Ron Olson City Administrator’s Title: Finance Director Report Item Description: Claims/Bills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 102877 to 102984, totaling $283,004.21. Noteworthy payments include: Quality Flow $81,010.00 Payment for rehabilitation of LS #8 and #15. These projects were approved by the Council on February 23. Egan $ 1,051.26 Repairs to the light at 6 and 112. The City is responsible and electricity and maintenance this light. COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 1 of 15] City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ACCURINT 06/08/2015 102877 1297291-201 101-42110-311 Apr Contract fee Police Department 119.50 Total 102877:119.50 Advanced Imaging Solutions 06/08/2015 102878 73956 101-41900-413 toner shipping Central Services 36.91 Total 102878:36.91 ADVANCED IMAGING SOLUTIO 06/08/2015 102879 279486641 101-41900-413 copier lease 5/20 to 6/20 Central Services 1,284.00 Total 102879:1,284.00 APACHE GROUP 06/08/2015 102880 180734 101-41900-223 paper towels, trash bags, bath tissue Central Services 1,142.65 Total 102880:1,142.65 BIFFS INC 06/08/2015 102881 W561305 101-45200-415 Bederwood park Parks 131.43 BIFFS INC 06/08/2015 102881 W561306 101-45200-415 Summit beach Parks 102.68 BIFFS INC 06/08/2015 102881 W561307 101-45200-415 Hackberry Beach Parks 102.68 BIFFS INC 06/08/2015 102881 W561308 101-45210-415 Orono Golf Course Golf Course 62.79 BIFFS INC 06/08/2015 102881 W561309 101-45200-415 Crystal Bay Playground Parks 51.34 BIFFS INC 06/08/2015 102881 W561310 101-45200-415 Navarre Playground Parks 160.00 BIFFS INC 06/08/2015 102881 W561311 101-45200-415 French Creek Park Preserve Parks 62.50 Total 102881:673.42 BLUE CROSS BLUE SHIELD OF 06/08/2015 102882 52015 101-21706 Health insurance 45,143.11 BLUE CROSS BLUE SHIELD OF 06/08/2015 102882 52015 101-15998 Cobra 8,766.66 BLUE CROSS BLUE SHIELD OF 06/08/2015 102882 52015 101-42110-135 Disability continuation Police Department 1,065.35 Total 102882:54,975.12 BNR IRRIGATION SERVICES 06/08/2015 102883 82970 101-45210-404 irrigation repair Golf Course 1,976.00 Total 102883:1,976.00 BONNIE K KASTER 06/08/2015 102884 51515 101-41300-331 mileage reimb-packet delivery Administration 20.70 Total 102884:20.70 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 2 of 15] City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BROCK WHITE COMPANY LLC 06/08/2015 102885 12538658-00 101-43000-224 supplies Public Works Department 442.70 Total 102885:442.70 BUDGET PRINTING 06/08/2015 102886 7903 101-41900-201 nameplate Central Services 17.04 Total 102886:17.04 BUSINESS FORMS & ACCOUNT 06/08/2015 102887 50003 651-49910-240 UB bills Storm Water 71.52 BUSINESS FORMS & ACCOUNT 06/08/2015 102887 50003 601-49400-240 UB bills Water 411.25 BUSINESS FORMS & ACCOUNT 06/08/2015 102887 50003 602-49450-240 UB bills Sewer 411.26 Total 102887:894.03 CARDMEMBER SERVICE 06/08/2015 102888 CF42715 101-42110-402 car wash Buff-n-Glo Police Department 10.00 CARDMEMBER SERVICE 06/08/2015 102888 CF50615 101-42110-437 PLEAA conf hotel stay-Craguns Police Department 362.30 CARDMEMBER SERVICE 06/08/2015 102888 CF52615 101-42110-439 cake for Explorer recognition-DQ Police Department 30.03 CARDMEMBER SERVICE 06/08/2015 102888 CF52715 101-42110-201 supplies-Menards Police Department 34.17 CARDMEMBER SERVICE 06/08/2015 102888 CF53015 101-42110-439 food for community meeting-Cub Police Department 32.48 CARDMEMBER SERVICE 06/08/2015 102888 JL50515 101-42400-208 code books Building & Zoning 239.00 CARDMEMBER SERVICE 06/08/2015 102888 JL52615 101-41110-439 food for work session Jimmy John's Mayor & Council 68.43 CARDMEMBER SERVICE 06/08/2015 102888 JL52715 101-41300-437 meal-training Pizza Luce Administration 15.00 CARDMEMBER SERVICE 06/08/2015 102888 JL60315 101-41300-439 meeting expense Country Cake Administration 6.52 CARDMEMBER SERVICE 06/08/2015 102888 TA51115B 101-45200-225 split rail fence-Menards Parks 31.82 CARDMEMBER SERVICE 06/08/2015 102888 TA52015 101-43000-212 chainsaw fuel-Olson's Public Works Department 25.30 CARDMEMBER SERVICE 06/08/2015 102888 TA52115 101-45200-225 rocks for landscaping-Miller Trucking Parks 185.00 Total 102888:1,040.05 CENTURY LINK 05/29/2015 102876 41915 101-45210-321 GC phone/dsl Golf Course 563.43 Total 102876:563.43 CENTURY LINK 06/08/2015 102889 51915 101-45210-321 GC phone/dsl Golf Course 181.32 Total 102889:181.32 CHAD STENSRUD 06/08/2015 102890 52515 101-42110-201 reimb for binders Police Department 41.07 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 3 of 15] City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102890:41.07 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12769 101-42110-402 #227 oil change, battery Police Department 68.56 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12782 101-42110-402 #844 oil change Police Department 41.75 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12786 101-42110-402 #229 oil change, AC repair Police Department 150.78 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12809 101-42110-402 #228 oil change, brakes Police Department 321.04 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12813 101-42110-402 #223 AC repair Police Department 95.51 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12822 101-42110-402 #843 oil change Police Department 45.65 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12829 101-42110-402 #238 oil change Police Department 42.74 CHUNKS LAKESHORE AUTO 06/08/2015 102891 12831 101-42110-402 #235 oil change Police Department 48.70 Total 102891:814.73 CITYVIEW PLUMBING & HEATIN 06/08/2015 102892 43044 601-49400-403 water plant RPZ repair Water 808.00 Total 102892:808.00 CNA LTC 06/08/2015 102893 1544090 101-21715 Long term care 6/15 68.70 Total 102893:68.70 COLONIAL SUPPLEMENTAL IN 06/08/2015 102894 3128642-060 101-21714 STD 6/15 695.51 Total 102894:695.51 COMMERCIAL ASPHALT 06/08/2015 102895 150515 101-43000-224 patching supplies Public Works Department 359.77 COMMERCIAL ASPHALT 06/08/2015 102895 150515 601-49400-227 patching supplies Water 359.77 Total 102895:719.54 CONTINENTAL RESEARCH CO 06/08/2015 102896 420519 101-43000-221 rust converter Public Works Department 257.46 Total 102896:257.46 DAY DISTRIBUTING CO 06/08/2015 102897 804435 101-45210-091 beer Golf Course 189.40 Total 102897:189.40 DIANE TIEGS 06/08/2015 102898 52615 101-41300-489 reimb food for welcome breakfast Administration 14.28 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 4 of 15] City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount DIANE TIEGS 06/08/2015 102898 52615 101-41300-489 reimb food for Oman retirement Administration 34.08 Total 102898:48.36 DPC INDUSTRIES 06/08/2015 102899 827000683-1 601-49400-216 chemicals Water 705.64 Total 102899:705.64 ECM PUBLISHERS INC 06/08/2015 102900 221329 101-41900-352 legal ads Central Services 214.56 Total 102900:214.56 EGAN 06/08/2015 102901 10118821 101-43000-403 street light repair at 6 and 112 Public Works Department 1,051.26 Total 102901:1,051.26 EMBEDDED SYSTEMS INC. 06/08/2015 102902 33724 101-42110-403 siren maint 07/01/15 to 12/31/15 Police Department 1,054.32 Total 102902:1,054.32 ENVIRONMENTAL PRODUCTS 06/08/2015 102903 217985 602-49450-227 hose grabber Sewer 541.59 Total 102903:541.59 FAST SIGNS 06/08/2015 102904 10085959 408-48800-590 banners for Navarre 2,976.00 Total 102904:2,976.00 G & K SERVICES 06/08/2015 102905 1006103111 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 06/08/2015 102905 1006103111 101-43000-226 uniform Public Works Department 45.37 G & K SERVICES 06/08/2015 102905 1006103111 601-49400-226 uniform Water 22.68 G & K SERVICES 06/08/2015 102905 1006103111 602-49450-226 uniform Sewer 22.68 G & K SERVICES 06/08/2015 102905 1006114500 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 06/08/2015 102905 1006114500 101-43000-226 uniform Public Works Department 63.50 G & K SERVICES 06/08/2015 102905 1006114500 601-49400-226 uniform Water 31.75 G & K SERVICES 06/08/2015 102905 1006114500 602-49450-226 uniform Sewer 31.75 G & K SERVICES 06/08/2015 102905 1006125820 101-41900-404 mats Central Services 14.40 G & K SERVICES 06/08/2015 102905 1006125820 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 06/08/2015 102905 1006125820 602-49450-226 uniform Sewer 11.70 G & K SERVICES 06/08/2015 102905 1006125820 601-49400-226 uniform Water 11.70 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 5 of 15] City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount G & K SERVICES 06/08/2015 102905 1006125820 101-43000-226 uniform Public Works Department 23.38 G & K SERVICES 06/08/2015 102905 1006891712 101-41900-404 mats Central Services 6.38 G & K SERVICES 06/08/2015 102905 1006891712 101-43000-226 uniform Public Works Department 23.39 G & K SERVICES 06/08/2015 102905 1006891712 601-49400-226 uniform Water 11.70 G & K SERVICES 06/08/2015 102905 1006891712 602-49450-226 uniform Sewer 11.69 Total 102905:351.21 GENUINE PARTS COMPANY/NA 06/08/2015 102906 272648 602-49450-221 roller Sewer 10.98 Total 102906:10.98 GOPHER STATE ONE CALL 06/08/2015 102907 137042 601-49400-489 locates Water 322.88 GOPHER STATE ONE CALL 06/08/2015 102907 137042 602-49450-489 locates Sewer 322.87 Total 102907:645.75 GRAZZINI BROTHERS & COMP 06/08/2015 102908 9 437-48970-520 Police Garage project RFP #9 1,574.95 Total 102908:1,574.95 HENNEPIN COUNTY ATTORNE 06/08/2015 102909 20150289 231-35610 30% proceeds from sale of forfeit 75.00 Total 102909:75.00 HENNEPIN COUNTY INFOR TE 06/08/2015 102910 1000060457 101-43000-240 radio admin fee Public Works Department 47.73 Total 102910:47.73 HENNEPIN COUNTY INFOR TE 06/08/2015 102911 1000061320 101-41900-319 technical support Central Services 50.00 Total 102911:50.00 INTEGRA TELECOM 06/08/2015 102912 13010122 101-42110-321 Phone service Police Department 245.94 INTEGRA TELECOM 06/08/2015 102912 13010122 101-41900-321 Phone Service Central Services 344.32 INTEGRA TELECOM 06/08/2015 102912 13010122 601-49400-321 Phone Service Water 57.39 INTEGRA TELECOM 06/08/2015 102912 13010122 602-49450-321 Phone Service Sewer 172.16 Total 102912:819.81 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 6 of 15] City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount JACKIE YOUNG 06/08/2015 102913 60215 101-42400-319 PC meeting 5/4, 5/18 Building & Zoning 555.00 JACKIE YOUNG 06/08/2015 102913 60215 101-41300-319 CC meeting 5/11, 5/26 Administration 380.00 Total 102913:935.00 JAMI WITTKE 06/08/2015 102914 41715 101-42110-226 reimb clothing Police Department 13.77 Total 102914:13.77 JESSICA LOFTUS 06/08/2015 102915 12715 101-42400-439 reimb food for Navarre meeting Building & Zoning 69.13 Total 102915:69.13 JOHN C BROOKS 06/08/2015 102916 60315 101-22205 Escrow refund 15-3727 2,500.00 Total 102916:2,500.00 Johnson, Fred 06/08/2015 102917 60315 101-22205 Escrow refund 14-3690 2,500.00 Total 102917:2,500.00 JOSH NEEDHAM 06/08/2015 102918 52815 101-42110-437 reimb training meals Police Department 10.67 Total 102918:10.67 KELLEHER CONSTRUCTION 06/08/2015 102919 9 437-48970-520 Police Garage project RFP #9 377.15 Total 102919:377.15 KENNETH N POTTS PA 06/08/2015 102920 60115 101-41600-306 prosecution services May Law/Legal Services 3,000.00 Total 102920:3,000.00 KYLE KIRSCHNER 06/08/2015 102921 50715 101-42110-212 reimb fuel for squad Police Department 20.00 Total 102921:20.00 L-3 COMMUNICATIONS 06/08/2015 102922 225241 406-48720-550 squad video system 14,760.00 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 7 of 15] City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102922:14,760.00 LEAGUE OF MN CITIES 06/08/2015 102923 217710 101-42110-437 patrol subscription fee Olson, Datwyler Police Department 127.50 Total 102923:127.50 LONG LAKE TRUE VALUE 06/08/2015 102924 B256338 101-43000-221 supplies Public Works Department 5.79 LONG LAKE TRUE VALUE 06/08/2015 102924 B257174 101-43000-224 supplies Public Works Department 15.99 LONG LAKE TRUE VALUE 06/08/2015 102924 B259704 602-49450-221 supplies Sewer 4.99 LONG LAKE TRUE VALUE 06/08/2015 102924 B260354 602-49450-221 supplies Sewer 5.36 LONG LAKE TRUE VALUE 06/08/2015 102924 B261068 101-42110-221 supplies Police Department 17.47 LONG LAKE TRUE VALUE 06/08/2015 102924 B262785 101-45210-221 chain Golf Course 62.44 LONG LAKE TRUE VALUE 06/08/2015 102924 B262940 101-45200-225 landscape fabric Lurton Park Parks 23.99 LONG LAKE TRUE VALUE 06/08/2015 102924 B263735 101-45200-221 park sheers Parks 24.99 Total 102924:161.02 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 4/21 to 5/15 Building & Zoning 39.67 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 12/1 to 12/22 Building & Zoning 58.24 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 3/6 to 3/19 Building & Zoning 45.42 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 1/29 to 2/13 Building & Zoning 46.00 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 1/5 to 1/28 Building & Zoning 49.45 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 4/1 to 4/7 Building & Zoning 37.95 LYLE OMAN 06/08/2015 102925 52915 101-42400-331 mileage reimb 4/14 to 4/17 Building & Zoning 45.42 Total 102925:322.15 MANSFIELD OIL COMPANY 06/08/2015 102926 510940 101-43000-212 Diesel Public Works Department 439.51 MANSFIELD OIL COMPANY 06/08/2015 102926 510941 101-42110-212 Fuel PD Police Department 3,238.78 Total 102926:3,678.29 MCFOA 06/08/2015 102927 RD2016 101-41300-433 membership renewal R. Dodge Administration 35.00 Total 102927:35.00 Mediacom 06/08/2015 102928 52115 101-42110-329 internet Police Department 243.50 Mediacom 06/08/2015 102928 52115 101-41900-329 internet Central Services 121.75 Mediacom 06/08/2015 102928 52115 614-49840-329 internet Cable Franchise 121.75 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 8 of 15] City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102928:487.00 MEDIACOM 06/08/2015 102929 52615 101-45210-415 GC cable Golf Course 7.34 Total 102929:7.34 MET COUNCIL ENVIRONMENTA 06/08/2015 102930 1045302 602-49450-383 July wastewater service Sewer 40,608.92 Total 102930:40,608.92 METRO WEST INSPECTIONS S 06/08/2015 102931 51515 101-42400-310 Apr inspection services Building & Zoning 7,049.00 Total 102931:7,049.00 MICHAEL FOURNIER 06/08/2015 102932 52815 101-42110-437 reimb meals for training Police Department 11.00 Total 102932:11.00 MINN EAPOLIS OXYGEN COMP 06/08/2015 102933 183173127 101-42110-221 oxygen Police Department 139.50 Total 102933:139.50 MINNESOTA EQUIPMENT 06/08/2015 102934 31048 101-45210-221 oil for chainsaw Golf Course 16.99 MINNESOTA EQUIPMENT 06/08/2015 102934 31205 101-43000-224 supplies Public Works Department 37.93 Total 102934:54.92 MINT ROOFING 06/08/2015 102935 58674 101-41900-404 Post Office roof repair Central Services 265.17 Total 102935:265.17 MINUTEMAN PRESS 06/08/2015 102936 15370 101-41900-352 spring newsletter Central Services 1,997.57 Total 102936:1,997.57 MN DEPT OF HEALTH 06/08/2015 102937 12172 101-45210-441 2015 hospitality fee Golf Course 35.00 Total 102937:35.00 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 9 of 15] City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN DEPT OF HEALTH 06/08/2015 102938 60115 601-49400-441 Water operator license S. Oberaigner Water 23.00 Total 102938:23.00 MN NCPERS GROUP LIFE INS 06/08/2015 102939 6732615 101-21710 Pera life 6/15 224.00 Total 102939:224.00 MN POLLUTION CONTROL AGE 06/08/2015 102940 51215 602-49450-441 Collection System Operator license R. O'Brien Sewer 23.00 Total 102940:23.00 MORRIES PARTS AND SERVIC 06/08/2015 102941 369404 101-42110-402 #236 repairs Police Department 280.00 MORRIES PARTS AND SERVIC 06/08/2015 102941 532801 101-43000-222 #428 repair Public Works Department 200.69 Total 102941:480.69 MTI DIST CO 06/08/2015 102942 1010829-00 101-45210-221 irrigation parts Golf Course 63.15 MTI DIST CO 06/08/2015 102942 1011516-00 101-45210-221 irrigation parts Golf Course 16.99 Total 102942:80.14 NAVARRE HARDWARE 06/08/2015 102943 284537 602-49450-221 supplies Sewer 13.77 NAVARRE HARDWARE 06/08/2015 102943 284696 101-43000-224 supplies Public Works Department 6.58 NAVARRE HARDWARE 06/08/2015 102943 284726 101-45200-223 weed killer Parks 23.99 NAVARRE HARDWARE 06/08/2015 102943 284728 601-49400-223 supplies Water 3.99 NAVARRE HARDWARE 06/08/2015 102943 284782 601-49400-226 work gloves Water 20.99 NAVARRE HARDWARE 06/08/2015 102943 284797 101-42110-221 supplies Police Department 22.48 NAVARRE HARDWARE 06/08/2015 102943 284809 101-43000-224 supplies Public Works Department 3.29 NAVARRE HARDWARE 06/08/2015 102943 284857 101-45200-223 weed killer Parks 69.99 NAVARRE HARDWARE 06/08/2015 102943 284926 101-43000-224 shovel Public Works Department 23.98 NAVARRE HARDWARE 06/08/2015 102943 284937 101-43000-224 supplies Public Works Department 31.98 NAVARRE HARDWARE 06/08/2015 102943 284938 601-49400-221 supplies Water 8.28 NAVARRE HARDWARE 06/08/2015 102943 285007 101-43000-224 supplies Public Works Department 13.99 Total 102943:243.31 NELSON ELECTRIC MOTOR RE 06/08/2015 102944 7183 602-49450-406 GS 9 repair Sewer 220.00 NELSON ELECTRIC MOTOR RE 06/08/2015 102944 7188 602-49450-406 GS 9 repair Sewer 475.00 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 10 of 15] City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102944:695.00 NEW EGG INC 06/08/2015 102945 1201689802 405-48500-575 Desktops 1,460.00 NEWEGG INC 06/08/2015 102945 1201823463 101-42110-575 PD laptop Police Department 349.99 Total 102945:1,809.99 NICKLOW, CRISTINA 06/08/2015 102946 60315 101-22205 Escrow refund 2012-00596 2,000.00 Total 102946:2,000.00 OFFICE DEPOT 06/08/2015 102947 7714999070 101-42110-201 office supplies Police Department 127.91 Total 102947:127.91 OFFICE DEPOT 06/08/2015 102948 7704904330 101-41900-201 office supplies Central Services 101.00 OFFICE DEPOT 06/08/2015 102948 7704904550 101-41900-201 office supplies Central Services 19.59 OFFICE DEPOT 06/08/2015 102948 7704904560 101-41900-201 office supplies Central Services 3.34 OFFICE DEPOT 06/08/2015 102948 7716128820 101-41900-201 office supplies Central Services 752.09 OFFICE DEPOT 06/08/2015 102948 7718113040 101-41900-201 office supplies Central Services 247.35 OFFICE DEPOT 06/08/2015 102948 7718406590 101-41900-201 office supplies Central Services 73.14 OFFICE DEPOT 06/08/2015 102948 7720955470 101-41900-201 office supplies Central Services 55.17 Total 102948:1,251.68 OTTEN BROTHERS 06/08/2015 102949 11402550 101-45210-223 straw bale Golf Course 18.99 OTTEN BROTHERS 06/08/2015 102949 2212533 602-49450-406 retaining wall, shrub planting LS 28 Sewer 2,598.84 Total 102949:2,617.83 PERRYS TRUCK REPAIR 06/08/2015 102950 44682 101-43000-221 part for generator Public Works Department 10.00 Total 102950:10.00 PETER ZIMMERMAN 06/08/2015 102951 60315 101-41500-331 mileage reimb Finance Department 37.95 Total 102951:37.95 PIRTEK 06/08/2015 102952 2099606 101-43000-221 #452 repair Public Works Department 96.36 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 11 of 15] City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount PIRTEK 06/08/2015 102952 89980.001 101-43000-221 vehicle/equipment parts Public Works Department 134.44 Total 102952:230.80 PRAIRIE RESTORATIONS INC 06/08/2015 102953 34102 234-45680-404 Lurton Park weed control 556.76 Total 102953:556.76 QUALITY FLOW SYSTEMS INC 06/08/2015 102954 30484 602-49450-406 LS 26 repair Sewer 2,460.00 QUALITY FLOW SYSTEMS INC 06/08/2015 102954 30488 602-16500 LS 15 rehab 43,100.00 QUALITY FLOW SYSTEMS INC 06/08/2015 102954 30489 602-16500 LS 8 rehab 35,450.00 Total 102954:81,010.00 RANDGAARD, THOMAS 06/08/2015 102955 60315 101-22205 Escrow refund 14-3656/2014-00432 2,000.00 Total 102955:2,000.00 RANDYS SANITATION INC 06/08/2015 102956 51915 603-49500-442 City clean up 2,226.20 Total 102956:2,226.20 READY WATT ELECTRIC 06/08/2015 102957 99273 101-42110-403 Siren #3 repair Police Department 545.00 Total 102957:545.00 REED VENDING 06/08/2015 102958 9052 101-45210-094 concession supplies Golf Course 134.71 REED VENDING 06/08/2015 102958 9058 101-45210-094 concession supplies Golf Course 176.60 Total 102958:311.31 RIGLEY, JOHN 06/08/2015 102959 60315 101-22205 Escrow refund 2014-01171 2,500.00 Total 102959:2,500.00 RUFFRIDGE JOHNSON INC 06/08/2015 102960 622 101-43000-222 patch truck parts Public Works Department 92.67 Total 102960:92.67 RYAN AUTO MALL 06/08/2015 102961 551648 101-42110-402 #227 coolant tank, air bag Police Department 603.23 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 12 of 15] City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102961:603.23 SCOTT BORIS 06/08/2015 102962 51815 101-42110-437 reimb training fee Police Department 125.00 SCOTT BORIS 06/08/2015 102962 51815 101-42110-437 reimb training parking/lunch Police Department 14.00 SCOTT BORIS 06/08/2015 102962 51815B 101-42110-437 reimb for books Police Department 45.00 Total 102962:184.00 SEELAND, SUSAN 06/08/2015 102963 60315 101-22205 Escrow refund 15-3747 2,500.00 SEELAND, SUSAN 06/08/2015 102963 60315 101-34420 Application fee refund 15-3747 700.00 Total 102963:3,200.00 SEH 06/08/2015 102964 297805 601-49400-304 Sprint upgrades Water 245.79 Total 102964:245.79 SELECT ACCOUNT 06/08/2015 102965 60115 101-21719 6/01/15 FLEX 77.02 Total 102965:77.02 SELECT ACCOUNT 06/08/2015 102966 51915 101-21719 5/19/15 FLEX 3.61 Total 102966:3.61 SIERRA METALS INC 06/08/2015 102967 9 437-48970-520 Police garage project RFP #9 1,796.20 Total 102967:1,796.20 SNYDER, W ILLIAM 06/08/2015 102968 60315 101-22205 Escrow refund 15-3741 2,500.00 SNYDER, WILLIAM 06/08/2015 102968 60315 101-22205 Escrow refund 15-3741 700.00 Total 102968:3,200.00 SPRINGHILL GOLF CLUB 06/08/2015 102969 60315 101-22205 Escrow refund 15-3729 700.00 Total 102969:700.00 STERLING ELECTRIC CORP 06/08/2015 102970 9 437-48970-520 Police garage project RFP #9 5,323.80 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 13 of 15] City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102970:5,323.80 SUN LIFE FINANCIAL 06/08/2015 102971 60115 101-15998 Cobra Life Insurance Jun .50 SUN LIFE FINANCIAL 06/08/2015 102971 60115 101-21710 Life Insurance Jun 1,233.70 SUN LIFE FINANCIAL 06/08/2015 102971 60115 101-21710 Life Insurance Jun 49.00 SUN LIFE FINANCIAL 06/08/2015 102971 60215 101-15998 Cobra Life Insurance Jul 1.00 SUN LIFE FINANCIAL 06/08/2015 102971 60215 101-21710 Life Insurance Jul 1,282.70 Total 102971:2,566.90 THE HOME DEPOT 06/08/2015 102972 474618 101-45200-404 boards for porta potty enclosures Parks 358.83 Total 102972:358.83 THE NEW OLD HOUSE 06/08/2015 102973 60315 101-34410 Advance plan review refund 2015-00102 2,277.33 Total 102973:2,277.33 THORPE DIST CO 06/08/2015 102974 896226 101-45210-091 beer Golf Course 196.40 Total 102974:196.40 TIM SONNEK 06/08/2015 102975 52815 101-42110-437 reimb meals training Police Department 9.39 Total 102975:9.39 ULINE 06/08/2015 102976 67771373 101-41900-201 bags Central Services 120.06 Total 102976:120.06 UNITED FARMERS COOPERATI 06/08/2015 102977 27200 101-43000-224 weed killer Public Works Department 126.98 Total 102977:126.98 VANGUARD CLEANING SYSTE 06/08/2015 102978 38465 101-41900-407 Janitorial service Central Services 1,435.50 VANGUARD CLEANING SYSTE 06/08/2015 102978 38465 101-42110-407 Janitorial service Police Department 1,039.50 Total 102978:2,475.00 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 14 of 15] City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 5/27/2015 - 6/8/2015 Jun 04, 2015 02:19PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount VERIZON W IRELESS 06/08/2015 102979 642010705 101-42110-321 5/07 to 6/06 Police Department 1,506.99 VERIZON WIRELESS 06/08/2015 102979 642010705 101-41900-321 5/07 to 6/06 Central Services 112.44 VERIZON WIRELESS 06/08/2015 102979 642010705 101-45210-321 5/07 to 6/06 Golf Course 35.75 VERIZON WIRELESS 06/08/2015 102979 642010705 601-49400-321 5/07 to 6/06 Water 45.36 VERIZON WIRELESS 06/08/2015 102979 642010705 602-49450-321 5/07 to 6/06 Sewer 45.35 Total 102979:1,745.89 VINTAGE WASTE SYSTEMS IN 06/08/2015 102980 52015 101-45210-404 May service Golf Course 97.50 VINTAGE WASTE SYSTEMS IN 06/08/2015 102980 52015 101-41900-404 May service Central Services 425.00 VINTAGE WASTE SYSTEMS IN 06/08/2015 102980 52015 101-45200-404 May service Parks 240.50 Total 102980:763.00 W ILLIAMS TOWING 06/08/2015 102981 136932 231-45650-436 case 15-005778 175.00 WILLIAMS TOWING 06/08/2015 102981 6513610 101-42110-436 15-005577 tow Police Department 155.00 Total 102981:330.00 W INDSTREAM 06/08/2015 102982 58442711 601-49400-321 water plant phone Water 54.35 Total 102982:54.35 YAMAHA MOTOR CORP.06/08/2015 102983 550200 101-45210-415 golf cart lease Golf Course 1,128.00 Total 102983:1,128.00 ZONE ONE LOCATING 06/08/2015 102984 21766 101-41900-404 City Hall locates Central Services 127.65 Total 102984:127.65 Grand Totals: 283,004.21 Item #14 - CC Agenda - 06/08/2015 Claims & Bills [Page 15 of 15] REQUEST FOR COUNCIL ACTION DATE: June 8, 2015 ITEM NO: 15 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML Closed Meeting Title City Administrator Item Description: Closed Meeting for Attorney-Client Privilege Pursuant to Minn.Stat. 13D.05 Subd. 3 the City of Orono is closing the meeting to the public to discuss ongoing litigation (Orono v. Nygard). The meeting does not need to be tape recorded and no further City Council business will be conducted after the closed meeting other than to adjourn. Item #15 - CC Agenda - 06/08/2015 Closed Meeting [Page 1 of 1]