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05-11-2015 Council Packet
Agenda for Council Meeting Set for Monday, May 11, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. * Regular Council Meeting of April 27, 2015 3. * Council Work Session of April 27, 2015 Public Hearing – 7:00 p.m. 4. Annual Public Hearing for NPDES Phase II Storm Water Permit LMCD Report – Gabriel Jabbour, Representative Planning Commission Comments – Bruce Lemke, Representative Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 5. 15-3711 City of Orono Amend Chapter 86 to Modify Survey Requirements for Site Plan and Land Alteration Permits 6. 15-3722 7. 15-3727 8. 15-3728 9. 15-3729 10. Storm Water and Drainage Trunk Fee John Brooks, 905 and 960 Ferndale Road W Subdivision for a Lot Line Rearrangement. W Landscapes, Inc o/b/o Kevin and Teresa Torgerson, 1410 Cherry Place Spring Hill Golf Course, 725 Sixth Ave N CUP City of Orono Joint Use Dock Licenses 11. Met Council Population & Housing Projection Response Letter Public Works Director/City Engineer’s Report 12. Watertown Road and Stubbs Bay Road Rehabilitation Award 13. Kelly Avenue Drainage 14. Water Treatment System Improvements – Pay Request No. 2 15. Livingston (Tower) Park Improvement Plan Request Agenda for Council Meeting Set for Monday, May 11, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification Mayor/Council Report City Administrator's Report 16. Appointments 17. Donation to Westonka Historical Society 18. Building Official 19. Licenses & Permits * 20. Claims/Bills * City Attorney's Report 21. Closed Meeting for City Administrator’s Performance Evaluation Adjournment Upcoming Events 05/18 – Planning Commission Meeting, Monday, 7:00 p.m. (Council Liaison – open) 05/25 – Memorial Day Holiday 05/26 – Council Meeting, Tuesday, 7:00 p.m. 06/08 – Council Meeting, Monday, 7:00 p.m. 06/15 – Planning Commission Meeting, Monday, 7:00 p.m. (Council Liaison – Jim Cornick, Jr.) 06/22 – Council Work Session, Monday, 5:00 p.m. 06/22 – Council Meeting, Monday, 7:00 p.m. 07/03 – Fourth of July Holiday 07/06 – Park Commission Meeting 07/13 – Council Meeting, Monday, 7:00 p.m. 07/20 – Planning Commission Meeting, Monday, 7:00 p.m. (Council Liaison –Mayor McMillan) MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 21 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Lizz Levang, Aaron Printup, and Dennis Walsh. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Senior Planner Michael Gaffron, City Planner Melanie Curtis, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:05 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Nos. 3, 6, 7, 9, and 11 were added to the Consent Agenda. Levang moved, Cornick seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. REGULAR CITY COUNCIL MEETING OF APRIL 13, 2015 Levang moved, Cornick seconded, to approve the minutes of the Orono City Council meeting of April 13, 2015, as submitted. VOTE: Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS – JOHN THIESSE, REPRESENTATIVE None PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT *3. #14-3686 JOHN BESSESEN AND TOM WASMOEN O/B/O DAVID DELANEY, 2500 KELLY AVENUE RPUD REZONING DENIAL – RESOLUTION NO. 6497 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6497, a Resolution Denying a Rezoning to Residential Planned Unit Development for the Property at 2500 Kelly Avenue. VOTE: Ayes 5, Nays 0. 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS City Planner Curtis stated in the fall of 2014, Staff presented a number of code amendments to the Council and Planning Commission for prioritization. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 1 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 21 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS (continued) Within the list of proposed amendments was a text amendment which proposed two things: One, introduced a required separate zoning permit for landscaping for new home permits; and two, modified the requirement for submittal of a certificate of survey for minor building and site grading permits by allowing a site plan signed by a licensed professional if an existing survey is on file for small additions, decks, grading work, etc. At the present time a large percentage of the post-building permit issues Staff encounters are associated with unpermitted or unapproved landscaping changes or additions to the building permit-approved plan. Oftentimes a builder will have a plan prepared which meets the City’s requirements for grading, hardcover, etc., but is not the finished landscape the homeowner desires. Upon the home’s completion, a landscape professional will be contracted to provide a finished yard for the homeowner that may involve additional hardcover or modifies the approved grading plan. This results in a site that does not conform to the approved plan and delays the issuance of a certificate of occupancy. Curtis noted a revised draft ordinance was placed before the Council this evening following some changes recommended by the City Attorney. Staff is proposing to institute a requirement for a separate landscaping permit to be issued to the landscape contractor with the building permit at the time of building permit issuance and prior to commencement of any landscaping on the property. The initial draft language contemplated a zoning permit at the end of the project. Curtis noted a sample site plan and permit have been included in the Council’s packet. Staff suggests changing the code language to allow for submittal of a site plan for a proposed project when signed by a licensed professional. The site plan is a drawing prepared to scale showing proposed structures, grading, etc., and is typically based on the certificate of survey. The certificate of survey is a record of what exists at the time of the survey and must be prepared by a registered engineer or surveyor. Staff is also proposing the following as a housekeeping item: Signed permits are not currently included within the list of required permits and should be added for consistency. In addition, permits for water wells are obtained through the Minnesota Department of Health and not the City and should therefore be removed from the City required permits. The draft ordinance accomplishes the following: 1. Adds sign permit to the list of required building permits in Section 86-66(a) and removes water wells; 2. Establishes a requirement for a separate zoning permit for any landscaping work associated with a building permit in Section 86-68(b); and 3. Allows for a site plan prepared by a licensed professional to be submitted in the place of an updated survey for building and grading permits in certain situations. The site plan must conform to the City’s survey and site plan requirements as outlined on Exhibit B. The language does not allow submittal of a site plan instead of a survey for new homes or complete reconstructs. Curtis stated the Council should consider adopting or amending the draft ordinance. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 2 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 21 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS (continued) Mayor McMillan asked if the site plan is overlaid on the survey. Curtis indicated it is. Curtis stated the survey that is submitted shows the existing conditions. The homeowner then submitted a site and grading plan showing the proposed changes based on the underlying survey. McMillan asked what the landscaping plan would show. Curtis stated it would depend on what the person is proposing. Typically when the City receives a building application, it will show the house, perhaps a patio or step, and then the permit is issued if everything depicted is correct. At times the homeowner would then start to design a plan with a landscape professional, and what happens at the end of the construction process is a more elaborate patio, additional grading, retaining walls, etc. Staff is proposing to let the person know up front that Staff would like to see their landscaping plan before the project begins. Council Member Walsh stated he noticed in the request for Council action, Staff has introduced a required separate zoning permit for landscaping of new home permits. Walsh stated he does not see anything that talks about new home permits. Curtis stated it would typically be applicable with a new building permit but any building permit would require a landscaping permit. Walsh noted the draft ordinance says new home permit. Walsh asked if this is more of a general permit. Walsh stated it was his understanding the person will already have put together a landscaping plan with a building permit. Curtis stated they are submitting a grading plan with some simplistic landscaping at the time of applying for a building permit. Curtis stated if a person is just applying for a detached garage or other accessory structure where landscaping is not contemplated, the landscape plan would not be required. Walsh asked if a landscaping plan would be required if the homeowner is not doing any re-grading or land alteration but merely adding bushes. Curtis indicated it would not be. Walsh asked what the definition of landscaping or land alteration is. Walsh noted the proposed language in the ordinance is so broad that anyone could be required to submit a landscaping plan. Curtis stated Staff does not intend to make it apply to vegetation. McMillan stated in her view landscaping might not be the correct word. McMillan stated it perhaps should be a zoning permit for land alteration. Curtis stated that is what the permit is called. Walsh asked if the City has a definition of what land alteration is. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 3 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 21 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS (continued) Curtis stated there is a definition in the code and that the Council recently defined the permit parameters for that to 20 cubic yards. McMillan stated people typically think of landscaping as planting flowers, bushes or trees. Walsh stated he would like to make the language narrower to avoid any confusion for people who simply want to plant a few bushes. McMillan stated it could say zoning permit for land alteration rather than zoning permit for landscaping and that a grading plan shall be submitted with a surveyor site plan. Council Member Printup noted the draft ordinance establishes a requirement for a separate zoning permit. Printup asked if that would have another fee applied to the building permit. Curtis indicated the land alteration permit is $50 and it would be assigned to the landscaping contractor rather than the builder. McMillan stated with that change, the language should work. Walsh stated land alterations are already defined in City Code. Walsh noted the word landscaping is included in the ordinance a few times where it would need to be changed. McMillan stated landscape plan should be a grading plan in Paragraph B under Section 1. City Attorney Mattick stated to his knowledge it is called a site and grading plan on the sample permit. Mattick stated Staff will go through the draft ordinance, clean up that language, and bring it back before the Council. Walsh stated under Item B under surveys required it states, “shall be accompanied by a certificate of survey or site plan drawn to scale prepared by a person registered by the MN Board of Architecture, Engineering, Land Surveying, Landscape Architecture and Interior Design. Walsh asked if it should be all of those or one of those. Public Works Director/City Engineer Edwards indicated that is the name of the Board, which has sub- boards within it. Edwards stated the City’s current code reads that there needs to be a survey that is signed by a licensed surveyor and in some exceptions a licensed engineer. Edwards stated a licensed surveyor goes out and surveys the ground whereas a landscape architect or a civil engineer or an architect actually creates a plan and a design. Edwards stated Staff has been requiring individual homeowners or contractors to then put the design on the survey, which is an additional cost to the people. Edwards stated what they are attempting to say this is the board of professionals to be licensed through. Edwards stated they are not saying that someone who is an interior designer would be allowed to sign the survey or site plan. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 4 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 21 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS (continued) Walsh asked if he has a 40-year old survey, nothing has changed in 40 years, and he would like to do a project, such as a deck, would he be allowed to use that survey. Edwards stated if it is to scale and nothing else is going to change, as long as the person is a licensed registered professional, they can sign the document saying they put the plan on the registered survey and it is to scale. Walsh asked if it would be allowed if he was a landscape architect. Edwards stated he would be able to. Walsh stated that could increase the cost of a deck by $500, which is what the City is attempting to get away from. Edwards stated the language is attempting to broaden that and that they are requiring people to put the design on the survey, which would then be signed by the surveyor. Edwards stated if the person is a licensed professional by the State of Minnesota, such as an engineer, a civil engineer, a landscape architect, an architect or a surveyor, the City will accept any of those. Printup asked if broadening it would make it less cumbersome. Edwards stated that is the intent. Walsh stated in his example of a 40-year-old survey where nothing has changed, he does not want to pay anybody any money just to have them put their name on it. Walsh stated the Council talked months ago about not requiring homeowners to have to go to all of these professionals when it is an easy project. Walsh stated if the average person wants to build a simple deck for $500, he does not want to spend another $300 or $400 to have the survey updated and signed. Edwards stated his intent in proposing this particular language was in looking at the new home builds or major expansions where the person has already hired a professional to design it. Walsh stated this throws all the little guys doing little jobs in with all the major projects, which is what the Council wanted to avoid. Edwards stated he would be in favor of something that could exempt a certain size project, but the intent was to broaden it for the bigger projects. Printup stated he likes the direction the discussion is going and that he would like to make it less cumbersome. Printup stated he would like to make it simpler for the smaller projects. McMillan noted the draft ordinance is specifically for land alteration. Curtis stated the ordinance would be for all permits that require a site plan. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 5 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 21 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS (continued) Walsh stated this is a survey requirement issue. Walsh stated to his recollection the Council had discussed some language previously about allowing some leeway, which would hopefully resolve 80 or 90 percent of those issues without requiring professional signatures. Walsh stated he would like to make it easy for someone to build a small deck. McMillan stated part of the issue is hardcover or setbacks. Walsh stated the person would still need to submit the plan to the City and that he would like to get the small projects past this problem. Walsh stated the draft ordinance does not address that. McMillan stated the City needs to find something consistent across the board and that each situation is different. Walsh stated every project will now require a number of signatures. Curtis indicated the City already requires that. Walsh stated he does not want to overburden people who would like to do a small project, which is what the City is doing right now. Curtis stated Staff could perhaps come up with some thresholds or exemptions for the Council’s consideration. Curtis stated Staff did attempt to do that with this ordinance and the criteria became a little muddy. Curtis stated Staff will review to see if some criteria can be developed. McMillan stated even with a small project, there might be issues with wetlands, hardcover, setbacks, or something else. McMillan stated Staff wants to be able to have ways to look at something and be able to determine what that threshold is without just arbitrarily saying they will let this one slide or requiring a signed survey in one case and not another. McMillan asked if a building permit is required for a deck. Curtis indicated it is. McMillan noted the deck would also need to be inspected, which requires Staff time. McMillan stated the question is whether the homeowner should pay the money to have it surveyed. Printup stated he understands what Council Member Walsh is saying about the small projects. McMillan asked if it helps the building inspector to have a survey. Curtis stated it would depend on the project and the property. McMillan suggested Staff perhaps come up with some examples for thresholds. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 6 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 21 4. #15-3711 CITY OF ORONO – AMEND CHAPTER 86-68 TO MODIFY SURVEY REQUIREMENTS FOR MINOR PROJECTS/ADDITIONS (continued) Mattick stated he understands the Council would like something drafted that is beneficial to the property but still give the City a comfort level as it relates to review. Mattick stated one issue encountered on plans is the level of detail that is included. Mattick stated while a plan may look reasonable, if a wetland is not depicted on the survey, it becomes a whole different issue and a signed survey would prevent situations like that. Mattick stated Staff will be looking at the plans and, on behalf of the City, say that it looks right, but that issues could come up if there is not a signed survey. Mattick stated Staff will take another look at it to see if some thresholds could be created. Printup asked if someone would be able to hand sketch something on an as-built survey. Curtis stated it would depend on the age of the survey. Curtis stated what the City required 15 years ago might be different than what is required be put on a survey today. McMillan stated she understands the issues with the expense and that the Council has struggled with this for a number of years. McMillan stated she hates to have the added expense but she would also hate to have someone construct something incorrectly, which could put Staff in a tough position. Levang moved, Printup seconded, to table Application No. 15-3711, City of Orono, Amend Chapter 86-68 to Modify Survey Requirements for Minor Projects/Additions. VOTE: Ayes 5, Nays 0. 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW Senior Planner Gaffron stated the Council has a draft ordinance based on the assumption that the Council accepts the original dollar amount per acre and equivalency factors for the zoning districts. Before the Council tonight is a chart that looks at the existing base fee that is currently charged per acre for all acreage in a subdivision. For five acres, it is $3,075 per acre. The equivalency factors date back to 2000 when the Council looked at larger lots and determined that they do not have as much of an impact on stormwater. Gaffron indicated the City received a letter late this afternoon regarding the ordinance amendment from Homestead Partners, who is looking at developing a property located on Old Crystal Bay Road. The letter suggests that they like the idea of the City looking at amending the ordinance and that they would like the Council to look at what the fees were 15 years ago compared to what they are today, which would require a study if the Council is interested in going in that direction. Gaffron stated the proposed ordinance is in draft form at this time and this is an opportunity for the Council to provide Staff with clear direction as to what code revisions the Council desires. The draft ordinance is based on the idea that reapportionment really is not something the Council will do. The reapportionments result in a situation where the fees for large lots and the fees for small lots are closer together and the second option is where the small lots have a greater fee than the larger lots. Gaffron stated the second option really is not sustainable in Staff’s view. The third line on the chart reflects a per lot fee based on standard zone acreage. Gaffron stated under this option if there is a 5-acre zone, the person will pay for a 5-acre lot even if it is greater than five acres, Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 7 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) with no charge for land outside of the lot, such as outlots or a road. Gaffron stated the fee per lot times the number of lots would be called a base development trunk fee. The fourth option to look at is where the City would charge a per lot fee based on zone standard acreage and then also charge per acre for and outside of lots. The fifth option would give up to a 50 percent reduction in base stormwater and drainage trunk fees based on the acreage in conservation easements. Currently the existing code for the 5-acre zone has a 50 percent reduction possible in the base fee based on the acreage in conservation easements. Gaffron indicated the current code talks about perimeter buffer easements and some drainage way buffer easements. Gaffron stated a 50 percent reduction right now is only allowed in the 5-acre zone but it is something that could be added to the 2-acre zone. Gaffron stated the sixth option allows for different percentage reductions in the base stormwater and drainage trunk fee for acreage in conservation easements, both within and outside of lots, based on a percentage of the entire site acreage. The chart reflects the maximum potential reduction on a per lot basis. The proposed changes as they appear in the draft ordinance would do the following: 1. Incorporates a definition of New Development into Section 14-284 and revises the definition of redevelopment in Section 14-285. 2. In Section 14-284, incorporates provisions for how various types of subdivision configurations will be charged the SW&DT Fee. 3. Adds Section 14-288 regarding provisions for crediting past payments. 4. Revises the reduction provisions appearing below the Land Use Equivalency Factor table in Section 14-283© to accomplish the following: a. For the 5-acre zone, reduces the maximum fee-calculable acreage per new lot from 7.0 acres to 5.0 acres and establishes that the fee is charged just to acreage in lots not to acreage outside of lots, such as in road outlots, etc. Keeps the existing credit for perimeter buffers and drainage way buffers as-is, subject to a credit no greater than 50 percent of the 5-acre base lot. These revisions functionally negate the need to give a reduction for wetlands, as each 5-acre lot must have 5 acres of dry buildable land and would only be charged for its five dry-buildable acres. b. For the 2-acre zones, reduces the maximum fee-calculable acreage per new lot from 4.0 acres to 2.0 acres and establishes that the fee is charged just to acreage in lots, not to acreage outside of lots. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 8 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) If desired by the Council, an overall development acreage credit for one or more of the following can be established: - All wetland acreage to the boundary delineation line - All areas in easements for stormwater ponding - All conservation easements resulting from Conservation Design process. - Drainage ways in easements but not for standard perimeter D&U easements. c. For the 1-acre and ½ acre zones, establishes the maximum fee-calculable acreage per new lot at 1.0 acre and 0.5 acres respectively, and establishes that the fee is charged just to acreage in lots, not to acreage outside of lots. No reduction or credits are proposed for these zones. d. For multi-family and higher density residential developments, the ordinance has been drafted to remain on a per-total-acres basis rather than a per lot basis, but allowing a calculable acreage reduction for all acreage of delineated wetland and stormwater ponding areas. 5. At this time, no revisions to the commercial/industrial fee structure are proposed. Gaffron stated the Council should review the draft ordinance and provide direction to Staff as to what code revisions the Council desires. Based on Council’s direction, Staff will make whatever changes Council directs and bring back a final draft ordinance for consideration at the next meeting. Council Member Levang stated she appreciates the chart that Staff compiled. Levang stated she is in agreement that the reapportionment options one and two do not appear to work and the City would never get affordable housing if those were the trunk fees. Levang stated she hopes the Council can agree that reapportionment would be off the table. Council Members Cornick and Printup indicated they would be in agreement with that. Printup stated there was talk on how the wetlands would fit into the possible reduction. Printup asked how onsite facilities for cleansing and retention of water would fit into that. Gaffron stated he is assuming Council Member Printup is talking about wetlands and stormwater ponding, which could include rain gardens within an easement. Gaffron stated typically those would be in addition to the two acres dry-buildable in the 2-acre zone or the one acre dry buildable in the 1-acre zoning. Gaffron stated the way it is structured in the draft ordinance is that the Council would set the base fee in a 2-acre zone, which would be the number of lots times two acres per lot times the base fee, which would give the base development trunk fee. That number would then be reduced by 25 percent or whatever number the Council determines is appropriate based on the entire percentage of the property that is put into easements. Gaffron stated in his view that may be the most focused and easiest to follow. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 9 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) Gaffron stated the other option is to look at the percentage of the entire property in easements up to a maximum of 25 percent or whatever number the Council deems appropriate. Gaffron stated it would be easier to deal with a percentage since every property is different. McMillan noted stormwater ponding is mandatory and she has difficulty giving credit for that because in order to do a big development or a dense development, it is required. McMillan stated Lakeview did not have to do all that conservation and prairie restoration, which should be a credit, but that a credit should not be given for mandatory items such as protecting wetlands a stormwater ponding. Gaffron stated in the situation of Lakeview, in lieu of stormwater ponding, they are doing conservation areas, which would take the place of stormwater ponding. Gaffron stated one could do an analysis on how much land is being conserved, but because they are creating those conservation easements, the developer will not be creating stormwater ponds. McMillan stated it was her understanding they are building a pond in the northwest. Gaffron stated that has not become part of the plans. Gaffron indicated there was a discussion early on about restoring a wetland but that has not become part of the proposal. McMillan asked why that disappeared from the plan. Gaffron stated it was not part of the preliminary plat or final plat application. McMillan requested Staff follow up on that with the Watershed District since some of that was supposed to help with the water coming into the southwest corner. McMillan stated it was her understanding that they were going to create another pond in that area. Walsh stated if a developer is required to do something, they should not get credit for that, but if they go above and beyond that, they should get a certain percentage up to a certain maximum. Gaffron stated there would be some engineering factors involved in determining what is over and above, and the question is whether it actually reduces the impacts upstream or downstream. Gaffron stated the City could give a credit if someone upstream no longer has to do something based on what is done downstream, but that those are things that would have to be weighed from an engineering standpoint. Gaffron stated in the situation of Lakeville, most of the water that is coming into the northwest corner is coming in from other cities. Gaffron stated the water will come in at a certain rate and a certain quality. The question then could be, if the developer is going to clean that up on the site, what kind of credit is received. Gaffron stated it sounds reasonable to give them a credit but that there would need to be an engineering determination of whether or not the job is really getting done. Gaffron stated the other thing to remember is that the whole fee structure was based 15 years ago on the idea that the City is collecting money to do projects off site in order to serve the entire system and not necessarily the property being developed. Gaffron stated in his view the City Attorney will probably have some comments about that theory. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 10 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) Printup stated it would be less expensive for some in a new development that does not send the runoff downstream and keeps it onsite, which ultimately will preserve the wells and Lake Minnetonka, etc., as it flows downstream. Printup stated stepping back to Orono, does the Council want to think about reducing the fees if they are doing stormwater management onsite. Walsh stated adding the engineering factors into it will likely make it more complicated. Mattick stated on a large project, there will already be engineers involved. Mattick stated to his understanding the draft ordinance will also apply to single lot building. Gaffron stated the draft ordinance is talking about new development where there is a subdivision and that they have not started talking about redevelopment. Mattick stated that is something to keep in mind. Mattick stated he has spoken with Staff about the basic logic underneath all of this, which is the acreage component. Currently the City is charging a stormwater fee based on stormwater. Mattick stated there is something about a larger lot that can typically absorb what it is creating and that those might not be the lots that are having an impact on the City’s stormwater system. Mattick stated on the flip side, the City already has requirements in place that talk about how much water can leave the site. Mattick stated if someone starts analyzing that and looks at how much they are really contributing to the system downstream, it might be that the development is neutral in terms of what is being discharged as well as the quality of the water. Mattick stated he does not have an answer in terms of a formula, but that he has passed along to Staff the various formulas that other cities have used. Mattick stated it is important to study the basis of what it is the City is trying to accomplish here. Mattick pointed out Orono’s stormwater system is not the same as Minneapolis since Orono relies on a lot of natural features, such as ditches and wetlands, but that does not mean that the City does not have stormwater related projects. Levang stated the language has to be unique to Orono. Printup asked how many new developments the City is looking at and whether there are other developments in adjoining cities that will impact Orono. Gaffron stated Staff has taken a look at quite a number of cities in the metro area and only a very small number have a stormwater trunk fee, such as 20 to 30 percent, which means that 80 or 90 percent do not. Gaffron stated as it relates to the range of fees, there are a few cities that are similar to Orono and in the $5,000 to $10,000 per lot range and other cities are less. Gaffron stated there is not a lot of precedent where a large number of cities are doing this and that Staff has only found a few cities where they do it. Gaffron stated Staff has found that the cities that have a higher fee also exclude wetlands, areas that are in stormwater ponding, and road rights-of-way. Staff is proposing something similar to what someone would see in other cities that offer a reduction in their per acre fee. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 11 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) Printup stated he is not interested in saving the developer money because they will not be living in Orono, but that he is okay with creating stormwater reductions by having rain gardens since they would be preserving water and improving the quality of the water onsite. Walsh stated especially if it over and above what is required. McMillan stated at the time of a large development, the City wants to make those stormwater improvements up front rather than after the homes are constructed. McMillan stated in her view the first draft of the ordinance is pretty good, but she would like to see the 2-acre zone go up to 50 percent. McMillan stated it is doubtful it will always be at 50 but it would help to promote stormwater improvements up front. Walsh asked if she is talking about over and above what is required. McMillan stated she would say only newly created wetland acreage over what is existing since a large amount of people in Orono have a number of wetlands and they have not received a break. McMillan indicated she would say newly created wetlands all areas and easements for stormwater ponding. McMillan stated the City perhaps should grant that in those situations even though it is mandatory as well as giving credit to conservation easements. McMillan stated the fourth bullet point might be redundant and that she would rather remove that. Gaffron stated they do not want to give them double credit for the same piece of land. McMillan stated in her view drainage ways are covered under the conservation easements. Walsh asked if she would like to bump it up to 50 percent in the 2-acre lots. McMillan indicated she would. Gaffron asked if the maximum percent would be 50 percent rather than 25. McMillan stated both the 2-acre and 5-acre would be at 50 percent. Levang indicated she would agree with that but that she does not see a reduction happening in the one- half or one acre lots. Levang stated she also likes the cap at 5 acres. Levang stated the extra percentage would give them an incentive to avoid that extra fee. McMillan stated in her view the 5-acre zone should have the same three bullet points as the 2-acre zoning district but that Staff should remove the line that says protected by perimeter drainage. Walsh commented that would help make the two zones consistent. McMillan noted there is no credit for multi-family or high density. McMillan stated she is not sure what high density would mean. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 12 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) Gaffron stated the City would not get high density without it being multi-family and that it is based on what is currently in the code. Gaffron stated there is a distinction between four units per acre and less and then greater than four units in terms of the fee. Gaffron stated that language initially had to do with how much hard surface would be created with those two different types of development. McMillan asked if they should do three units or less since they have a half-acre in there. Gaffron stated they could do that. Gaffron stated multi-family will be attached units versus single-family and that multi-family of two, three, or four units would still be considered multi-family. McMillan stated a townhome could have three units. Gaffron stated multi-family will be something that has two or more units attached as well as five to however many. Gaffron indicated from a density standpoint, the City does not have a zoning district for multi-family other than RPUD, which gives the City a lot of flexibility in the type of development. McMillan suggested multi-family be listed as three units. McMillan asked how the Council feels about the acreages listed on Page 4 under Item 8. Walsh suggested the last two be combined in order to be consistent. McMillan asked if there should be a credit. Gaffron indicated this is saying that with multi-family, regardless of what category it is, if the fee is based on number of acres, the City is going to give them credit for the wetlands or the easements or stormwater ponding or conservation easements. McMillan suggested it read newly created wetlands. Gaffron asked if the City would essentially charge them for all 20 acres on a 20-acre site that has 10 acres of wetland. McMillan stated they would have to put in a stormwater pond or create a conservation easement in order to receive a credit. Walsh stated it should be consistent with the other zones. Walsh asked if Mayor McMillan is talking about all wetlands. McMillan stated it would just apply to newly created wetlands. Walsh asked whether Mayor McMillan would charge someone for 20 acres even if 10 acres were wetlands before they did anything. McMillan stated they would be charged for the number of lots. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 13 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) Gaffron stated under multi-family, it would be based on acreage. McMillan stated in her view there should not be a credit since it is high density. Gaffron stated the City would not give credit for the wetland acreage towards the high density. McMillan noted the other zones do not get credit for that. Gaffron stated on a 20-acre site with 10 acres of wetland that is guided for multi-family/high density, that could be 70 units whether they are individual lots or one or more buildings. Gaffron stated the question is whether the City charges them on an acreage basis for the entire site or on a lot basis. Gaffron stated on a lot basis, it would be very difficult to define what is appropriate because there could be anywhere from 4 to 100 or more units. McMillan stated if they do a unit fee the City will need to figure out a unit fee. Gaffron stated if the units are stacked three high, the question becomes what the impact will be on stormwater versus what the impact would be for the same units only stacked one high. Walsh asked what the fee would be in that situation on a per lot basis. Gaffron stated at a density greater than four units or more an acre, the fee would be $8,100 an acre. Walsh asked what it is currently. Gaffron indicated it would be $8,000 times 20 acres. Printup stated he likes the acreage concept. McMillan asked how that would differ from the 2- and 5-acre zones. Gaffron stated the difference would be that the fee is based on a per lot basis. Gaffron stated the multi- family would be based on a per acre basis. McMillan asked how the Council feels about giving a credit for wetlands. Walsh stated if the 20-acre parcel created another acre of wetland, they would get charged for nine acres of buildable land, plus the conservation easements, times 8,000 if it is done on an acreage basis. Cornick asked if the City has a definition on what a newly created wetland is. Gaffron stated a stormwater pond is based on the amount of runoff and the rate of runoff. A newly created wetland will likely not be built unless someone is mitigating for a wetland that is being filled. Walsh stated it could probably be left as simply wetlands. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 14 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 21 5. #15-3722 STORMWATER AND DRAINAGE TRUNK FEE – SECOND REVIEW (continued) McMillan stated if the City is not going to charge for all wetland acreage, then they do not need to put the words newly created wetlands in there. Walsh indicated he is good on that. McMillan noted the Council did include newly created wetlands under the other zones. Walsh stated that was a credit issue. McMillan stated this would be a no charge issue. Cornick asked if the City can accurately predict the new wetland acreage. McMillan stated when they do wetland mitigation, it is delineated. Gaffron asked if the Council has any questions on Page 4, Section 14-284, where it talks about new development projects. Gaffron stated this language attempts to lay out some parameters around different types of development projects. McMillan stated it appears to make sense. Walsh stated it makes good sense and is pretty straight forward. Gaffron indicated he will make the suggested changes discussed this evening and bring the Council some examples so they will be able to better understand how the fee will work under different scenarios. Levang moved, Printup seconded, to table Application No. 15-3722, Stormwater and Drainage Trunk Fee. VOTE: Ayes 5, nays 0. *6. #15-3726 GREGORY WHITE O//B/O GREGORY AND LYN WHITE STEVEN AND PATRICIA WHITE TODD AND LISA SYLVESTER, 4355, 4375, AND 4245 BAYSIDE ROAD – SUBDIVISION FOR A LOT LINE REARRANGEMENT – RESOLUTION NO. 6498 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6498, a Resolution Approving a Subdivision of a Lot Line Rearrangement for the properties located at 4355, 4375, and 4245 Bayside Road. VOTE: Ayes 5, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT *7. HIRING APPROVAL – SEASONAL PARKS MAINTENANCE WORKER Levang moved, Cornick seconded, to approve the hiring of Rebecca Anderson as a seasonal parks maintenance worker. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 15 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 21 8. LURTON PARK UPDATE Edwards stated the purpose of this action item is to gain Council approval to move forward with the contract with Prairie Restorations to restore the right-of-way section of the park. The City contracted with Prairie Restorations approximately five years ago to restore the main section of the park. The donor family asked the City last year to do the right-of-way. Edwards stated the City has already secured a right-of-way permit from Hennepin County and have received a quote from Prairie Restorations. Edwards stated as it relates to the remaining action items, there was a memorandum generated last year with a list of items that need to be done at the park. Edwards indicated some of the items have been completed last fall and that the Public Works Department is planning on doing the rest this spring. Walsh commented it is a great looking park and that he is interested in hearing about the donor family and the history of the park. Gaffron stated the Lurton family has lived in Orono for a number of years and up until recently the Lurton’s lived on the northeast side of Lake Clausen. That property looked across at this piece of land. The Lurton family was living at this site when the property was going to be partially taken by MN/DOT for a highway right-of-way. The City ended up with an agreement that Mr. Lurton would donate it as a park to the City with the agreement that he could live there until the house was removed by MN/DOT. The property eventually was donated as a park and the proceeds from the portion that was sold or taken by MN/Dot was received by the City. The intent was that the money be used to maintain the park in perpetuity. Gaffron stated at a later date the City had a conversation about Big Island Park and Mr. Lurton agreed that a portion of that maintenance fund could be used partially towards the purchase of Big Island Park. The remaining funds have been used to upgrade Lurton Park. Currently the park has a parking area and two picnic tables. In addition, buckthorn has been removed from the wooded areas and a lot of restoration work on the prairie areas has been completed. Gaffron indicated the City has a letter going back to 2014 regarding things the family would still like to see as amenities at the park. Gaffron stated the original donation was to keep the park as natural as possible with a few picnic tables and benches and a limited parking area, which is how it has been maintained. McMillan asked if some plants have been placed around the sign. Edwards indicated that is not in the Prairie Restoration contract and that the Public Works Department will be doing that in house. Walsh moved, Printup seconded, to approve the proposal with Prairie Restoration to restore and then maintain the Lurton Park right-of-way area to prairie. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 16 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 21 PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT (continued) Edwards reported the Public Works Department has continued to perform pothole repairs throughout the City, completed tree trimming at some of the parks, and held the City’s annual spring cleanup day, which was successful. In addition, the first major phase of the water plant has been completed, which unfortunately resulted in an issue. Edwards noted he sent an e-mail to the Council yesterday regarding the issue at the water plant. Edwards stated the City experienced a fluoride over feed in the water system. Edwards indicated the system came back online on Friday after a four-day hiatus following installation of new piping and electrical. Edwards indicated he received a call on Sunday morning that someone was nauseated and smelt a chemical smell with their water. Water samples were taken and the water was found to be high in fluoride. Edwards stated the City was required to send that sample away to a lab since it was beyond what the City was able to test for. Following that, the Public Works Department received another call from a resident located on the northern side of the Sugar Woods development and their water tested well within normal limits. Edwards stated they were able to isolate the issue to the southern side and the fluoride system was shut down, the water tower tank was drained, water mains were flushed, and the system was refilled. Once that was completed, another round of testing was done in the area and the levels were found to be within the tolerances. The affected residents were told to flush their internal systems. Edwards stated as a secondary precaution, the Public Works Department did go over to the school and tested the water there, which was found to be fine. Edwards stated the root cause of the incident occurred because the fluoride system, when it was reinstalled, was running continuously rather than only when the main well turned on. Edwards stated once the City was notified of the problem, Public Works coordinated with the MN Department of Health to correct the problem and that he also spoke with Poison Control and informed them of the City’s plan of action. Edwards stated actions performed today was to have the contractor back out to review the situation. No final plan of action has been arrived at this point in time and the fluoride ejector is currently off until the City can be assured it is working properly. Edwards stated the City’s spring cleanup day was successful and that the Public Works Department hauled away 151 loads from Orono, 34 loads from Long Lake, and four loads from Minnetonka Beach of various recyclable or disposable items. The Public Works Department also trimmed or removed another 15 trees in the last couple of weeks. In addition, 15 tons of asphalt has been put down on the road to fix potholes. Edwards stated the roads in some cases are in pretty dire straits but that the Public Works Department will continue to plug the holes as they come up. McMillan asked if they are still doing some blade patching. Edwards indicated they have done one small blade patch so far this year but that it is not a precise way of laying down asphalt and it only has a one-year life. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 17 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 21 *9. SENTENCE TO SERVE (STS) CONTRACT FOR PARKS MAINTENANCE Levang moved, Cornick seconded, to approve the contract with Hennepin County Sentence to Serve for park maintenance, not to exceed $6,500. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Walsh stated he attended the Highway 12 reconstruction open house this past week and that there was a good turnout. Walsh stated he hopes everyone is aware of the construction since it will impact Orono and Long Lake for the next couple of years. Walsh noted there will be more open houses and that he would encourage everyone to attend to see what is going on. Cornick stated he also attended the open house and that he is in agreement with Council Member Walsh. Levang stated she went to Orono’s cleanup day and that she would encourage the other Council Members to go to this event in the future since it is a good opportunity to meet and speak with the residents. Levang stated the cleanup day is also a good chance for the Public Works staff to talk with the residents. Levang reported the Navarre Community Initiative Committee has decided on Sunday, September 20, for the Navarre festival. The committee is in the process of developing a concrete plan but that they are trying to keep the event doable, successful, and tying in with the demonstration idea. Levang indicated the committee is also working with the Casco Point residents as well as Navarre residents and that good progress is being made. Levang stated it will be nice when the new community development officer is on board. Levang reported the communications committee is working on the next edition of the City newsletter, which will be out sometime in June. Printup stated according to the local newspaper, there were record turnouts at the annual Long Lake Fire Department pancake breakfast. McMillan stated she received a letter today from some residents on Town Line Road and that they would like the City to address the condition of the road. McMillan indicated she will have the City Administrator send the letter out to the Council. McMillan stated she has not driven down there yet but is planning on doing that. McMillan reported Navarre night is coming up this Thursday and will be held from 6:30 to 8:30 p.m. at the Freshwater Center. McMillan stated mention of the event was mentioned in the Star Tribune, the Pioneer and Laker. Levang stated the banner will also be on display. CITY ADMINISTRATOR’S REPORT 10. FIRST QUARTER FINANCIAL REPORT Finance Director Olson stated the first quarter financial report is now ready. City revenues are at 15.85 percent, which may appear to be low, but Olson noted the City will not receive their first tax settlement Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 18 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 21 10. FIRST QUARTER FINANCIAL REPORT (continued) until June. Olson stated once that payment is received the City’s revenues will look pretty good. Olson stated the first quarter revenues are typically low, but by June the City will be at approximately 60 percent of revenues. Third quarter revenues will also be relatively flat and then increase in the fourth quarter when it is anticipated the City will be at approximately 100 percent of budgeted revenues. Olson noted the City’s overall expenditures are also on target for the year. Most of the adjustments that have been made are to include the portion of the first payroll of April, which is for compensation earned in March. Other adjustments are for significant expenditures that the City was not billed for at the end of March. Olson reported the majority of the departments are all pretty much where they should be, with the Mayor and Council Department being slightly over budget due to the fact that payments for memberships are due in the first quarter. Olson noted the Central Services Department is close to 30 percent for expenditures, which is a result of the payment of licensing fees that are paid in the first quarter. Olson noted the City no longer owns the operating system and every year the City has to pay for its server license and licensing Microsoft Office. Olson indicated he is not at all concerned about any of the departments being over budget at this point. Olson noted the City Council will be approving the transfers to other funds later in the year. Olson indicated he did adjust it somewhat simply to make the first quarter report more accurate. Olson stated he anticipates the City’s expenditures will be at 100 percent or slightly below by the end of the year. Olson stated as it relates to the City’s investments, the total CD’s are at $9.5 million, government agency bonds are at $5.5 million, and the City has $2.2 in money market accounts. Olson noted the City still has bond money that is being used and spent down as part of the police garage project, and as the water plant improvements move forward, that will also reduce the City’s money market fund. Olson stated interest earned through 3/31/2015 is $26,684.35, which compares to $33,174.61 during the first quarter of 2014. The interest earnings do not include any adjustments for the current market value of the portfolio. Olson stated as of the end of the quarter, this adjustment would be an increase of $7,307.44. This compares favorable to the $47,383 reduction in value at the end of 2014. Olson stated the bonds tend to offer better interest than the CDs and that the City currently has two government bonds. Olson stated both of those bonds mature in 2021 but it is likely both of those bonds will be called before 2021. Olson stated the City just had a bond that was purchased six months ago called last month. Olson noted the City attempts to pay off their bonds early to save money. The City Council took no formal action on this item. CITY ADMINISTRATOR’S REPORT, CONTINUED Loftus stated the Hennepin County Assessor has hosted its open book meeting on April 15. Three residents were in attendance this year in comparison to four last year. Loftus reported the Assessor’s Office has received approximately 100 calls from residents this year, which is slightly down from previous years. Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 19 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 21 CITY ADMINISTRATOR’S REPORT (continued) Loftus reported she attended a fire services meeting to discuss opportunities for shared fire services. There were eight cities in attendance, including Long Lake, Medina, St. Bonifacious, Mound, Minnetonka Beach, Minnetrista, and Spring Park. The group spent about two hours talking about challenges in the fire service industry currently. Loftus stated essentially it was an introductory meeting on shared fire services ranging from training to equipment. Loftus reported the new Community Development Director will begin his duties on April 30. Also, interviews will be held on this coming Monday for the Building Official position. Loftus noted Lyle Oman will be retiring this summer. Loftus stated the compensation study had a kick-off meeting with the consultant today to get the process moving and that the final report should be issued in June. Loftus indicated the City did receive a few calls about Mediacom’s build-out inquiring about when that work will start this year. Loftus noted Mediacom has until October to finish it. Loftus stated Mediacom changed their build-out map a little bit and some people were bumped out into the future. Loftus stated the schedule seems more optimistic as compared to last year, given that Mediacom has pulled right-of- way permits and they are starting work. Loftus stated one issue that came up during the Medicom buildout this year is that a gentleman on a private road attempted to shoo the Mediacom workers away because he did not want the utility. Loftus stated following that incident, Staff made sure the City has a right to be on those private roads. Loftus asked if the Council would prefer to e-mail her their top ten priorities on goal setting or whether they would like to brainstorm a list together as a group. Loftus stated some cities will hold a retreat, but that Orono, in the past few years, has done it in house. Loftus stated she is curious to know how the Council feels it has gone in the past and how they would like to do it this year. Printup stated he likes submitting something via e-mail so it is ready for the work session. Levang and Walsh indicated they are in agreement. Loftus stated goal setting will be on the May work session agenda. *11. ORONO POLICE GARAGE – PAY REQUEST NO. 8 Levang moved, Cornick seconded, to approve the payments to the contractors working on the Orono Police Garage Project in the amount totaling $8,160.50. VOTE: Ayes 5, Nays 0. *12. LICENSES AND PERMITS Limited Use Firearms Permit Michael Roller 3125 Fox Street Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 20 of 21] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 27, 2015 7:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 21 Transient Merchant License Mark Lazarchic/Renaissance Fireworks, Inc. Sale of consumer fireworks 3435 Shoreline Drive July 19 through July 5, 2015 10:00 a.m. to 9:00 p.m. Levang moved, Cornick seconded, to approve the above-listed licenses and permits. VOTE: Ayes 5, Nays 0. 13. *CLAIMS/BILLS Levang moved, Cornick seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT Mattick stated he had nothing to report beyond what will be discussed during the closed session. CLOSED MEETINGS Levang moved, Cornick seconded, to enter into closed session at 8:47 p.m. to discuss the purchase of property located at 2251 Pine Ridge Lane and to enter into a closed session based on Attorney- Client Privilege to discuss Orono versus Nygard. VOTE: Ayes 5, Nays 0. (The City Council went into closed session at 8:47 p.m.) 14. 15. Closed Meeting [§13D.05.3 (c)(3) to consider the purchase of property located at 2251 Pine Ridge Lane opened at 8:47 p.m. and closed at 9:37 p.m. Closed Meeting [§13D.05.3 (b)] for Attorney-Client Privilege (Orono v. Nygard) opened at 9:37 p.m. and closed at 10:23 p.m. ADJOURNMENT The Orono City Council adjourned the meeting at 10:23 p.m. ATTEST: _______________________________________ ______________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Item #02 - CC Agenda - 05/11/2015 Approval of Council Minutes 04/27/15 [Page 21 of 21] Council Work Session April 27, 2015 Page 1 MINUTES OF THE ORONO CITY COUNCIL WORK SESSION April 27, 2015 5:00 o’clock p.m. ____________________________________________________________________________ PRESENT: Mayor Lili Tod McMillan, Council Members Jim Cornick, Jr., Aaron Printup, Lizz Levang, and Denny Walsh. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Public Works Director/Engineer Adam Edwards, Senior Planner Michael Gaffron, City Planner Melanie Curtis, Police Chief Correy Farniok, City Attorney Soren Mattick, and City Clerk Diane Tiegs. 1. Approval of Agenda 5:07 p.m. The agenda approval process has been added to this meeting so Council can add or remove items. Council discussed that items need to be Staff driven to allow for requests, opportunities for direction and for Council to stay abreast of current issues. It was noted that Staff spends a lot of time researching work session items and Council should give consideration and explanation before adding an item to the Work Session agenda. Two items currently on the agenda have been discussed several times and one item was acted upon and approved at a recent Council meeting. 2. Street Funding Discussion Public Works Director/City Engineer Edwards reviewed the presentation chart which displayed the current street and road repair requirements versus available funding in 2015. There are more road repairs needed than available funds. Some roads are near the point of total reconstruction, others need mill and overlay, or crack seal and seal coat. There is no reliable funding source for routine road maintenance. The issue for the City is to repair the infrastructure that has not been maintained due to lack of funding. During the 1990’s and 2000’s there was a maintenance plan but at some point the roads were not repaired as needed. Council has used short-term funds from other sources that are leftover from previous years to complete small repairs. There are four funding sources for Council discussion for the needed repairs: A. General Fund B. Bonding C. Special Assessments D. Franchise Fees Council discussion centered on the need for future planning without over-burdening the property owner. Council guidance was requested to prepare for the 2016 budget. MSA funds are the only funds currently dedicated for roads. A general consensus was reached that the general fund would be the first option to consider with special assessments the second choice. Council would like more information on bonding as well. Council directed Staff to prepare an example of a $400,000 budget detailing what it will fix and also a 2 year outlook for mill and overlay projects. Item #03 - CC Agenda - 05/11/2015 Approval of Council Work Session Minutes 04/27/15 [Page 1 of 2] Council Work Session April 27, 2015 Page 2 3. Sprint Lease Buyout Analysis Finance Director Olson reviewed his analysis regarding the proposed option to sell the antenna lease revenue. It was noted the funds from the antenna leases subsidize the Orono resident’s utility (water) rates. Council’s discussion of the research suggests not selling the antenna leases. 4. Development Connection Fees for Northern Utility Extension Public Works Director/Engineer Edwards relayed to the Council that developers are showing interest in properties along the western portion of CSAH 112. The utilities in that area would need to be extended. Edwards presented options for cost distribution and funding. Council directed Staff to explore two options: Divide the pipeline projects to better associate specific portions of a project with benefiting the property. Properties that are downstream on waterlines or upstream on sanitary sewer pay proportionally more. The other option would have City fund the projects and then charge the developers for their portion as each development occurs. 5. Met Council Population/Housing Projections Senior Planner Gaffron reviewed the most recent Met Council population and housing projections for the City of Orono, as well as the draft amendments to the 2040 Housing Policy Plan. After discussion Council directed Staff to respond to Met Council regarding the population forecast and stating that the affordable housing allocation for Orono should be focused on the higher end of the affordability range. 6. City Administrator Verbal Report Due to the time constraints the City Administrator’s report was not presented. 7. Wellhead Protection Presentation (6:30 PM – 6:45 PM) – Guest Speaker Mr. Joe Stephens from a well drillers association spoke to Council about wellhead protection, the recently approved City Ordinance, and the need to keep the door open should a well be needed. Council responded that a resident can appeal the ordinance explaining their extenuating circumstance should there be a situation that warrants an appeal or variance. ATTEST ___________________________________ ____________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Item #03 - CC Agenda - 05/11/2015 Approval of Council Work Session Minutes 04/27/15 [Page 2 of 2] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: 4 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ______ _______________________________________________________________________ Item Description: Annual Public Hearing for NPDES Phase II Storm Water Permit ______________________________________________________________________________ The City of Orono holds a Municipal Separate Storm Sewer System (MS4) permit under the National Pollutant Discharge Elimination System (NPDES) program for operation of the City’s stormwater drainage system. The NPDES is a national regulatory program under the jurisdiction of the US Environmental Protection Agency (EPA), and is administered at the State level by the Minnesota Pollution Control Agency (MPCA). A requirement of the permit is that an Annual Report be prepared and submitted to the MPCA. Staff has prepared the report, and will submit to the MPCA after this meeting. One component of the report is that the City must hold a Public Meeting. The meeting must provide a summary of the City’s Storm Water Pollution Prevention Program (SWPPP), the activities of the City for the past calendar year in regards to the permit requirements, and must afford the opportunity for public input and comment. There will be a short presentation before the public hearing. COUNCIL ACTION REQUESTED: Council should hold the public hearing to receive public input and comments regarding the City of Orono’s SWPPP. No further action is required. Item #04 - CC Agenda - 05/11/2015 Annual Public Hearing for NPDES [Page 1 of 1] Date Application Received: NA Date Application Considered as Complete: NA 60-Day Review Period Expires: NA REQUEST FOR COUNCIL ACTION Date: 5 May 2015 Item No. Department Approval: Administrator Approval: Agenda Section: Name: Melanie Curtis mcc JML Planning Title: Planner Item Description: 15-3711 – Amend Chapter 86: Buildings and Building Regulations Ordinance Amend Sections 86-66 and 86-68 regarding land alteration permits and survey requirements - Ordinance List of Exhibits: Exhibit A. Draft Ordinance (Revised) – Amending Sections 86-66 & 86-68 Exhibit B. Revised Draft Ordinance – Distributed 4/27/15 Exhibit C. Council Memo 04/23/15 Exhibit D. Draft Minutes 04/27/15 Staff presented a draft ordinance amending Chapter 86 at the April 27th meeting for discussion. The Council had some clarifying questions, discussed the draft language and suggested some changes. In response, Staff has prepared a revised draft ordinance for review which accomplishes the following: 1.The housekeeping change adds sign permits and removes water well permits; 2.Establishes a requirement for a separate zoning permit for land alteration and/or hardcover installation to be issued to the individual conducting the land alteration/hardcover installation with the building permit at the time of building permit issuance; 3.Allows for a site plan prepared by a licensed professional to be submitted in the place of an updated survey for building and grading permits; and 4.Provides for an exemption for projects of smaller magnitude which meet certain defined minimum criteria. Staff has suggested the criteria in #4 above as a response to the Council’s direction. This language allows the City Engineer to exempt the site plan or survey requirement prepared by a licensed professional if there is an existing survey on file, if project is small (200 square feet maximum) and if the project location exceeds the minimum setback requirement. This exemption would be available to properties which are outside the Shoreland Overlay and Stormwater Quality Districts and which exceed 2 acres in area so that hardcover and structural coverage limitations would not be a factor. Staff Recommendation The Council should review and discuss the proposed amendments. Planning staff recommends approval of the draft ordinance. COUNCIL ACTION REQUESTED The Council should consider adopting or amending the draft ordinance. 5 Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Item #05 - CC Agenda - 05/11/2015 File #15-3711 [Total Pages 20] Date Application Received: NA Date Application Considered as Complete: NA 60-Day Review Period Expires: NA REQUEST FOR COUNCIL ACTION Date: May 4, 2015 Item No. Department Approval: Administrator Approval: Agenda Section: Name: Mike Gaffron JML Planning Title: Senior Planner Item Description: #15-3722 Storm Water & Drainage Trunk Fee - Draft Ordinance & Fee Schedule Amendment List of Exhibits A - Revised Draft Ordinance per 4/27 Council Discussion B - Summary Ordinance C - Draft Fee Schedule Amendment Ordinance D - Existing Fee Schedule Page 6 E - Council Draft Minutes 4/27/15 F - Memo and Selected Exhibits dated 4/23/15 The attached revised draft ordinance incorporates changes per the Council’s discussion at the April 27 meeting. Those changes include: 1.Establishing a fee credit in the 2-acre and 5-acre zones for: - acreage of newly-created wetland. - acreage of stormwater ponding or similar improvements that provide additional treatment benefits beyond what is required to treat the stormwater runoff from the development site. - acreage of conservation easements resulting from Conservation Design process. 2.The “perimeter buffer” credit for the 5-acre zone is removed. 3. The conversion to a per-lot fee basis for the 1/2-acre, 1-acre, 2-acre and 5-acre zones caps the fee at the zoning lot size dry-buildable minimum area. As a result, existing wetlands will no longer be included in the chargeable area, and therefore no fee credit is given for the existing wetlands. Note: Because the multi-family and high-density residential fees remain on a gross per-acre basis, the following credits would still be allowed under the draft ordinance: - all wetland acreage up to the delineation line - acreage of stormwater ponding or similar improvements that provide additional treatment benefits beyond what is required to treat the stormwater runoff from the development site. - acreage of conservation easements resulting from Conservation Design process The draft ordinance section for revising the Fee Schedule has been removed from the Fee ordinance and is attached as a separate Fee Schedule ordinance for adoption. 6 Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] SW&DT Fee May 4, 2015 Page 2 Staff Recommendation The draft ordinance attached reflects Council’s April 27 discussion points. Staff recommends that Council review the draft and direct staff as any additional changes desired. COUNCIL ACTION REQUESTED Motion to adopt or amend the draft ordinance entitled An Ordinance Amending Article III, Division V, Subdivision IV of the Orono Municipal Code Regarding Stormwater Trunk Fees. Motion to adopt or amend the draft Ordinance Amending Ordinance No. 128, Third Series Adopting the City of Orono 2015 Fee Schedule, Revising Storm Water and Drainage Trunk Fees. Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Item #06 - CC Agenda - 05/11/2015 File #15-3722 [Total Pages 28] Date Application Received: 03/17/15 Date Application Considered as Complete: 04/08/15 60-Day Review Period Expires: 06/06/15 REQUEST FOR COUNCIL ACTION Date: May 6, 2015 Item No. 7 Department Approval: Administrator Approval: Agenda Section: Name: Michael P. Gaffron JML Planning Title: Senior Planner Item Description: #15-3727, John C. Brooks, 905& 960 Ferndale Road West 905 Ferndale Road West: PID 02-117-23-44-0010 960 Ferndale Road West: PID 02-117-23-44-0017 Zoning District: LR-1A Single Family Lakeshore Residential, 2.0 acre/200’ Application Summary: This is a request for a lot line rearrangement between the two properties owned by the applicant and identified as 905 and 960 Ferndale Road West. Property Areas: Existing Proposed 905 Ferndale Rd W 2.78 acres 3.22 960 Ferndale Rd W 3.93 3.49 Note: The above numbers are gross acreage including dry land, wetland and with regard to 960, lake bed. List of Exhibits: A - Resolution B - Notice of PC Action C - Draft PC Minutes 4-20-15 D - PC Memo & Exhibits dated 4-16-15 Application Summary: The applicant is requesting approval of a lot line rearrangement between the two properties at 905 and 960 Ferndale Road West. The lot line rearrangement will not result in the creation of a new buildable lot or any new nonconformity for either property. A majority of the property being transferred is wetland, with a small portion south of Ferndale Road constituting Lake Minnetonka shoreline. For more information, see the PC memo and draft minutes. Planning Commission Recommendation On April 20, 2015 the Planning Commission voted 5 to 0 to recommend approval. The public hearing was held and there were no public comments. Staff Recommendation Staff recommends approval of the lot line rearrangement. The property owner will be required to provide new legal descriptions for each property and will be required to file new deeds based on the new legal descriptions. Staff will work with the property owner and the City Attorney to ensure that the necessary documents are prepared and filed. COUNCIL ACTION REQUESTED The Council should consider adopting or amending the attached resolution approving the lot line rearrangement. Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] I t e m # 0 7 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 7 [ T o t a l P a g e s 2 0 ] I t e m # 0 7 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 7 [ T o t a l P a g e s 2 0 ] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Item #07 - CC Agenda - 05/11/2015 File #15-3727 [Total Pages 20] Date Application Received: 03/18/15 Date Application Considered as Complete: 04/06/15 60-Day Review Period Expires: 06/05/15 REQUEST FOR COUNCIL ACTION Date: 4 May 2015 Item No. 8 Department Approval: Administrator Approval: Agenda Section: Name: Melanie Curtis mcc JML Planning Title: Planner Item Description: #15-3728, W. Landscapes, Inc., o/b/o Kevin & Teresa Torgerson, 1410 Cherry Pl – Variance – Resolution Zoning District: LR-1B, One Family Lakeshore Residential, 1-acre, 140’ Lot Area: 23,038 square feet or 0.52 acres Lot Width: 99’ at the OHWL and 99’ at the 75-foot setback List of Exhibits: Exhibit A. Draft Resolution Exhibit B. Survey - Revised Exhibit C. Landscape Plan - Revised Exhibit D. PC Staff Report & Exhibits 04/15/15 Exhibit E. Draft PC Minutes 04/20/15 Application Summary: A new residence is under construction on the subject property. In conjunction with the redevelopment of the site, the applicant is requesting a hardcover variance to permit redesigned retaining walls within 75 feet of the lake. The applicant’s plan also involves rebuilding and reorienting the lake access stair near the existing boat house on the property, installing a new retaining wall system, replacing in-kind an existing deck over the boathouse and replacing the existing deck lakeward of the boathouse with a permeable landscape rock area. The retaining wall is the only new hardcover proposed as it is not an in-kind replacement and retaining walls are not permitted within 75’ of the lake; the stair is permitted within the 0-75’ and therefore not subject to the variance. The retaining walls will not result in an increase of hardcover over 25% and appear to be necessary to ensure stability of the slope without significant grading landward to stabilize the lake yard. Due to their proposed height and the location on the slope they will likely not be visible from the lake. The hardcover calculations and the survey showing the existing conditions near the lake provided with the variance application were inaccurate. The applicant has provided a corrected survey and hardcover calculations reflecting 24.9% proposed hardcover which would be permitted. The revised plan reflects a reduction of 201 square feet of hardcover within the 75-foot setback. Corrected hardcover levels are as follows: Stormwater Overlay District Tier Total Area in Zone Allowed Hardcover Proposed Hardcover - Revised Tier 1 23,038 s.f. 5,759.5 s.f. (25 %) 5,736 s.f. (24.9%) 484 s.f. * w/ in 75’ Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Planning Commission Recommendation A public hearing was held on April 20, 2015; there was no one present from the public to speak about the request. The Planning Commission voted 5 to 0 to approve the hardcover variance conditioned upon: 1. Applicant shall provide a revised hardcover calculation and survey showing total site hardcover conforming at or below 25% for final inspections and for issuance of the final certificate of occupancy for the new home; 2. An administrative zoning permit will be required prior to commencement of the proposed work within the 75’ setback; 3. Applicant shall comply with permitting requirements of the MCWD. Planning Staff Recommendation Planning staff recommends approval of the hardcover variance allowing the reconfigured retaining walls in conjunction with compliance with the planning commission’s conditions. The City engineer will review the plans submitted with the administrative permit to address any potential engineering concerns. COUNCIL ACTION REQUESTED Council should consider adopting or amending the attached resolution for approval. Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] I t e m # 8 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 8 [ T o t a l P a g e s 3 7 ] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Item #8 - CC Agenda - 05/11/2015 File #15-3728 [Total Pages 37] Date Application Received: 03/18/15 Date Application Considered as Complete: 03/20/15 60 –Day Review Period Expires: 05/19/15 REQUEST FOR COUNCIL ACTION Date: 6 May 2015 Item No. 9 Department Approval: Administrator Approval: Agenda Section: Name: Melanie Curtis mcc JML Planning Title: Planner Item Description: #15-3729 –Tim Johnson on behalf of Spring Hill Golf Club – 725 Sixth Avenue N – CUP – Resolution Zoning District: RR-1B, One Family Rural Residential, 2-acres/200’ width Lot Area: 203.45 acres total 155.25 acres within Orono 48.2 acres within Medina List of Exhibits: Exhibit A. Draft Resolution Exhibit B. Revised Proposed Plans and Survey Exhibit C. Proposed Landscape Plan Exhibit D. Revised Septic Information Exhibit E. Proposed Building Elevations & Floor Plan Exhibit F. PC Staff Report & Exhibits – 04/16/15 Exhibit G. Draft PC Minutes – 04/20/15 Application Summary: Spring Hill Golf Club has requested approval of a conditional use permit (CUP) to construct a winter practice and training building approximately 55 feet from Sixth Avenue North accessed off of the golf club entry road. Spring Hill Golf Club exists within the RR-1B district and operates under a CUP; all accessory buildings must be located at least 50 feet from adjacent properties zoned for residential use. Planning Commission Recommendation On April 20, 2015, the Planning Commission held a public hearing and reviewed the application including the evidence submitted. Following the public hearing the Commission voted 5 to 0 on a motion to recommend approval of the CUP to allow construction of the proposed winter training building with the following conditions: 1.The locations for the stormwater ponding area and the proposed septic tank locations shall be coordinated prior to placement on the City Council agenda for approval. The applicant has provided a revised plan; see Exhibit B. 2.A re-vegetation plan screening the new building from Sixth Avenue shall be submitted prior to placement on the City Council agenda for approval. The applicant has provided a landscape plan; see Exhibit C. 3.Applicant shall maintain the septic system under a contract with a licensed pumper and annual pumping reports shall be submitted to the City. 4.All necessary permits by the Minnehaha Creek Watershed District shall be obtained. 5.All exterior lighting shall be held to Dark Sky lighting standards. 6.All necessary City construction permits must be obtained prior to the commencement of construction. Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Planning Staff Recommendation Planning staff recommends approval with the conditions as recommended by the Planning Commission (noted above). An approval resolution has been drafted for Council consideration. COUNCIL ACTION REQUESTED Council should consider adopting or amending the approval resolution. Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] I t e m # 9 - C C A g e n d a - 0 5 / 1 1 / 2 0 1 5 F i l e # 1 5 - 3 7 2 9 [ T o t a l P a g e s 5 3 ] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - 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CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] Item #9 - CC Agenda - 05/11/2015 File #15-3729 [Total Pages 53] 10 Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 1 of 127] Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 2 of 127] Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 3 of 127] Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 4 of 127] Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 5 of 127] Item #10 - 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CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 125 of 127] Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 126 of 127] Item #10 - CC Agenda - 05/11/2015 City of Orono Joint Use Dock Licenses [Page 127 of 127] REQUEST FOR COUNCIL ACTION Date: May 7, 2015 Item No. Department Approval: Administrator Approval: Agenda Section: Name: Mike Gaffron JML Planning Title: Senior Planner Item Description: Met Council Population & Housing Projection Response Letter List of Exhibits A - Draft Letter At the April 27 work session Council reviewed the Metropolitan Council’s recent forecasts for population, housing and employment, as well as the amendments to the 2040 Housing Policy Plan and directed staff to draft comments reflecting the City Council’s discussion. A draft letter is attached for Council review and consideration. COUNCIL ACTION REQUESTED Motion to approve or amend the attached letter to Met Council under the Mayor’s signature. 11 Item #11 - CC Agenda - 05/11/2015 Met Council Population & Housing Response Letter [Page 1 of 2] DRAFT May 12, 2015 Freya Thamman, Sector Representative Metropolitan Council 390 North Robert Street St. Paul, MN 55101 Re: Comments on Forecasts and 2040 Housing Policy Plan Amendments Dear Ms. Thamman: The City of Orono is in receipt of the updated Population, Household and Employment Forecasts distributed by the Metropolitan Council in April. We note that while the forecasts exhibit modest increases from those adopted in 2014, they would appear to be within the general ranges expected based on an analysis conducted by City staff in Fall 2013. We do have a concern regarding the recent draft amendments to the 2040 Housing Policy Plan. The Plan indicates that of approximately 350 new households forecasted to be created in Orono during 2021-2030, the City’s allocated share of affordable housing need for that period is 153 units, or just over 40% of the total growth. With affordability separated into three distinct levels based on median income, the Plan suggests that within the <30% of median income level, Orono should plan to provide for as many as 66 new homes at a price point of $74,000 in order to accommodate Households with incomes of $24,700. Within the 31-50% range, an additional 50 units at a price range of $133,000 are allocated to Orono, with 37 units indicated for the 51-80% range with a price point of $217,000. Given the high land values and limited areas of the City where land is available with the types of services necessary to accommodate affordable housing, we believe that achieving the low- and mid-range allocation goals will be extremely difficult at best. However, we are encouraged that the options for local implementation of the Plan include guiding sufficient land at high enough densities to meet the allocated need. It would be Orono’s goal to focus on the high end of the allocation range in evaluating the options for achieving a reasonable level of affordability in new housing as Orono nears a fully developed status over the next two decades. Please feel free to contact me or City Administrator Jessica Loftus if you have any questions. Sincerely, Lili Tod McMillan Mayor, City of Orono Item #11 - CC Agenda - 05/11/2015 Met Council Population & Housing Response Letter [Page 2 of 2] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: ___________________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards ATE JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ____________________________________________________________________________________ Item Description: Watertown Road and Stubbs Bay Road Rehabilitation Award ________________________________________________________________________________________________________ List of Exhibits A- Bolton & Menk, Inc. Bid Tabulation Letter B- Bolton & Menk, Inc. Construction Oversight Proposal 1.Purpose. The purpose of this action item is to gain Council approval for award of the Watertown Rd and Stubbs Bay Road Rehabilitation. 2.Background. On May 20, 2014 Bolton & Menk presented a feasibility study for the rehabilitation of Watertown Road and Stubbs Bay Road. On October 27, 2014 the Council approved engineering services for survey, design and bidding of reconstruction by reclamation of Stubbs Bay Road from Watertown Road to Bayside Road and Watertown Road from Stubbs Bay Road to Old Crystal Bay Road. On March 9th 2015, the Council approved the 95% plans and authorized the City to obtain bids. On May 5th, 2015 the City received and opened bids. Four bids were received. The low bid was from Bituminous Roadways (see Exhibit A). 3.Cost. The low bid is for $686,481.30. In addition to the construction cost, Bolton and Menk provided an estimate for construction oversight of not to exceed $69,100. (see Exhibit B) Who Work Cost Status Bolton &Menk, Inc Design and Bid Engineering $124,630 Previously approved as not to exceed Bituminous Roadways Stubbs Bay Rd from Watertown Rd to Bayside Rd and Watertown Rd from Stubbs Bay to Old Crystal Bay Rd $686,481.30 Pending award Bolton &Menk, Inc Construction Oversight $69,100 Pending approval as not to exceed TOTAL $880,211 4.Funding. A final funding decision is required for this project. The Watertown Road portion of the project may be funded with Municipal State Aid (MSA) funds. Stubbs Bay Road is not eligible for MSA funds. Resources could be allocated from other funds such as the 2014 General Fund Balance or borrowed from the Permanent Improvement Revolving Fund. Storm water work associated with the project will be funded from the Storm Water Fund. Staff recommends the following funding breakdown: Fund Fund Balance Watertown Road Stubbs Bay Road Remaining Fund Balance MSA construction $ 1,200,000 $ 527,545 $ 672,455 2014 General Fund Balance $ 350,000 $ 193,999 $ 156,001 (Baldur Park) Storm Water Fund $ 1,255,175 $ 24,657 $ 9,380 $ 1,221,138 Total $ 552,202 $ 203,379 12 Item #12 - CC Agenda - 05/11/2015 Watertown Rd & Stubbs Bay Rd Rehabilitation Award [Page 1 of 5] 5. Timing. Construction will begin in June with completion expected by the end of Summer 2015. COUNCIL ACTION REQUESTED: Move to award the contract to Bituminous Roadways in the amount of $686,481.30; approve the construction phase services to Bolton and Menk in the not-to-exceed amount of $69,100; and fund the project as outlined in Table 4. Item #12 - CC Agenda - 05/11/2015 Watertown Rd & Stubbs Bay Rd Rehabilitation Award [Page 2 of 5] Item #12 - CC Agenda - 05/11/2015 Watertown Rd & Stubbs Bay Rd Rehabilitation Award [Page 3 of 5] Item #12 - CC Agenda - 05/11/2015 Watertown Rd & Stubbs Bay Rd Rehabilitation Award [Page 4 of 5] Item #12 - CC Agenda - 05/11/2015 Watertown Rd & Stubbs Bay Rd Rehabilitation Award [Page 5 of 5] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: ___________________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards ATE JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ____________________________________________________________________________________ Item Description: Kelly Avenue Drainage ________________________________________________________________________________________________________ List of Exhibits A- Kelly Avenue Drainage Study Dated November 24, 2014 B- Kelly Avenue Drainage Study Estimate Date November 24, 2014 C- Carmen Bay 18in Outlet Engineer Estimate Dated April 20, 2014 D- Kelly Avenue Drainage Improvements Engineer Fees Dated May 6, 2015 1.Purpose. The purpose of this action item is to gain council approval for drainage improvements in the Kelly Avenue Area. 2.Background. Residents of Kelly Avenue reported excessive flooding in the street during larger rainfall events and are further concerned about the impact of future development on the storm system in the area. Last fall Bolton & Menk, Inc was contracted to conduct a drainage analysis and provide recommendations. The results of the study are Exhibit A. 3.Drainage Study Findings and Options. (Exhibit A) a.The drainage study found that the constriction of flow by undersized culverts is the likely cause of the flooding of Kelly Avenue during large rainfall events. The study provided three potential improvements which are listed in the table below with their associated costs. Phase Description Cost Estimate 1 Upsize Outlet to Carman Bay – 18” (Exhibit C) $58,768 Engineering Fee (Exhibit D) $11,900 Total for Phase 1 $70,668 2 Kelly Avenue Culverts –Replaced $27,000 3 Replace Outlet for West Kelly Avenue $44,000 Total $141,668 b.The other concern with Kelly Avenue is the relatively low elevation of the roadway with respect to the high water level of Lake Minnetonka. Regardless of any culvert work completed the roadway will still be threatened during years with very high lake levels combined with major rain events. These issues cannot be addressed without significant work to Kelly Avenue itself. 4.Recommendation. I recommend that we start from the downstream end and work our way back. We will start this summer with Option 1, upsizing the outlet to Carmen Bay. Next year we will complete Options 2 and 3. 5.Funding. This project was not included in the current CIP however funds are available in the Storm Water Fund. COUNCIL ACTION REQUESTED: Motion to authorize Bolton and Menk to manage the design and construction of a new 18” Culvert at Carmon Bay Road. 13 Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 1 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 2 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 3 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 4 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 5 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 6 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 7 of 8] Item #13 - CC Agenda - 05/11/2015 Kelly Avenue Drainage [Page 8 of 8] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards ATE JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ______________________________________________________________________________ Item Description: Water Treatment System Improvements – Pay Request No. 2 ______________________________________________________________________________ List of Exhibits A- Recommendation Letter from Bolton & Menk B- Contractor’s Pay Request No. 2 1.Purpose. Gain Council authorization for Pay Request #2 of the Water Treatment System Improvements 2.Background. On January 12, 2015, the Council awarded the contract to improve the city’s water treatment facilities to Municipal Builders, Inc and further authorized Bolton and Menk to perform construction oversight. Work includes updating the chemical feed system to meet MN Department of Health requirements as well as replacing roofing, replacing doors, painting, new electrical and HVAC improvements. 3.Cost. Total Cost for the project is $707, 960 broken down as listed below: Who Work Cost Bolton &Menk, Inc Design and Bid Engineering $42,160 Municipal Builders, Inc Water Treatment Improvements $625,000 Bolton &Menk, Inc Construction Oversight $40,800 TOTAL $707,960 4.Funding. This project is funded from a bond issue in 2014. 5.Status. Municipal Builders has completed approximately 74% of the work and has requested payment of $395,491.52. (Exhibit B). Bolton and Menk has reviewed the payment request and confirmed that the work has been completed to standard (Exhibit A). COUNCIL ACTION REQUESTED: Motion to approve Pay Request No. 2 to Municipal Builders, INC. in the amount of $395,491.52 for the Water Treatment Systems Improvement project. 14 Item #14 - CC Agenda - 05/11/2015 Water Treatment System Improvements - Pay Request No. 2 [Page 1 of 5] Item #14 - CC Agenda - 05/11/2015 Water Treatment System Improvements - Pay Request No. 2 [Page 2 of 5] Item #14 - CC Agenda - 05/11/2015 Water Treatment System Improvements - Pay Request No. 2 [Page 3 of 5] Item #14 - CC Agenda - 05/11/2015 Water Treatment System Improvements - Pay Request No. 2 [Page 4 of 5] Item #14 - CC Agenda - 05/11/2015 Water Treatment System Improvements - Pay Request No. 2 [Page 5 of 5] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards ATE JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ______________________________________________________________________________ Item Description: Livingston (Tower) Park Improvement Design Request ______________________________________________________________________________ List of Exhibits A- Concept Sketch B- Norlings Design Estimate 1.Purpose. Gain Council direction and authorization for a site plan / design for Livingston Park 2.Background. The Park Commission designated Livingston Park as one of their focus parks for 2015. The park is a grass and woods lot immediately north of the Navarre water tower and water treatment plant. Currently the park’s only amenities are three benches. The Commission would like to improve the park and make it a gateway from the Dakota Trail to downtown Navarre. 3.Cost. The site plan/ design cost is $850. Depending on the final design the cost of the improvements could be in the $10,000-15,000 range. 4.Funding. The 2015 park budget is allocated toward maintenance items. However should the council so choose, there is sufficient funding in the budget to cover the design fee. Improvements, if approved, would either need to be added to the 2016 Parks budget or come from one of the cities improvement funds. COUNCIL ACTION REQUESTED: Direction on improvements for Livingston Park. Approval of the use of $850 from the 2015 Parks Budget for the creation of a site plan / design. 15 Item #15 - CC Agenda - 05/11/2015 Livingston Park Improvement Plan Request [Page 1 of 3] B l a i n e A v e n u e Water tower and Water plant Fence around Telecom Pergola over Picnic Table Benches Native Grasses Porta - pot with Screen Bike Rack Water Fountain Garden Livingston Park Concept Sketch Item #15 - CC Agenda - 05/11/2015 Livingston Park Improvement Plan Request [Page 2 of 3] It e m #1 5 - CC Ag e n d a - 05 / 1 1 / 2 0 1 5 Li v i n g s t o n Pa r k Im p r o v e m e n t Pl a n Re q u e s t [P a g e 3 of 3] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML City Administrator's Report Title City Administrator Item Description: Annual Appointments - Amendment Each year in January the Council adopts a resolution that sets the annual appointments. The attached resolution is amended to include the addition of “Fence Viewers.” COUNCIL ACTION REQUESTED: Consider a motion to approve the attached resolution to amend the 2015 appointments. 16 Item #16 - CC Agenda - 05/11/2015 Annual Appointments - Amendment [Page 1 of 4] Page 1 of 3 A RESOLUTION DESIGNATING SELECTED APPOINTMENTS FOR THE YEAR 2015 BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments and designations for the year 2015 are as follows: APPOINTMENT/DESIGNATION 2015 Acting Mayor Aaron Printup Association of Metropolitan Municipalities Legislative Contact Lili McMillan Association of Metropolitan Municipalities Representative Jessica Loftus Attorney-City Lead (Civil) Soren Mattick Attorney-City Firm (Civil) Campbell, Knutson Attorney-Alternate Dorsey & Whitney Attorney-Lead Prosecuting Kenneth N. Potts Attorney-City Prosecuting Firm Kenneth N. Potts Auditor Clifton Larson Allen LLP Big Island Custodian Gabriel Jabbour Communications Committee Lizz Levang Rachel Dodge Diane Tiegs Jessica Loftus Data Practices Compliance Official Correy Farniok or designee Development Review Committee Mike Gaffron Melanie Curtis Andrew Mack Emergency Preparedness Director Correy Farniok or designee Engineer-Lead Consulting David Martini Engineer-City Firm Bolton & Menk Fence Viewers Jim Cornick Jr. Lizz Levang Fiscal Agents Ehlers & Associates Gillespie Center Lili McMillan Hennepin Emergency Communications Organization Correy Farniok Highway 12 Turnback Committee Lili McMillan Jim Cornick Adam Edwards Jessica Loftus Housing and Redevelopment Authority Lili McMillan, Chair Jim Cornick Jr. Lizz Levang Aaron Printup Dennis Walsh Ron Olson, Secretary Item #16 - CC Agenda - 05/11/2015 Annual Appointments - Amendment [Page 2 of 4] Page 2 of 3 APPOINTMENT/DESIGNATION 2015 Insurance Agent of Record Ronald Youngdahl, Northern Capital Insurance Group Lake Minnetonka Conservation District (LMCD) Gabriel Jabbour Long Lake Fire Advisory Commission Aaron Printup Dennis Walsh Jessica Loftus Mayor's Association Lili McMillan Official Newspaper The Pioneer Official Depositories/Investment Vendors Ally Bank, UT (GMAC) American Express Centurian, UT Bank of China, NY Bank of India, NY Bank West, SF CA Barclay’s Bank, DE Beal Bank USA, NV BMW Bank of North Am, UT Community First Bank, IL Discover Bank, DE First National Bank of the Lakes, Navarre Enerbank, UT ESSA Bank & Trust, PA First Bank & Trust, TX Firstbank, PR Fifth Third Bank, OH Flushings Savings Bank, NY GE Capital Retail, UT Goldman Sachs Bank, NY Long lake Community Bank League of MN Cities – 4M Fund Morgan Stanley Smith Barney, St. Paul National Republic Bank, IL RBC Wealth Management, Mpls Republic Bank, UT Safra Nat’l Bank, NY Sauk Valley Bank, CO Southside Bank, TX State Bank and Trust, GA State Bank India, NY Synovus Bank, GA Item #16 - CC Agenda - 05/11/2015 Annual Appointments - Amendment [Page 3 of 4] Page 3 of 3 APPOINTMENT/DESIGNATION 2015 Official Depositories/Investment Vendors, Continued UBS Financial Services, Wayzata Wells Fargo Advisors (Wachovia), Mpls Wells Fargo Bank, SD Webbank, UT Western State Bank, ND World Financial, UT World’s Foremost Bank Park Commission Chair Alternating Planning Commission Chair Alternating Planning Commission Representative to Council Alternating Police Advisory Commission Lili McMillan Lizz Levang Suburban Rate Authority Jessica Loftus Transportation Committee Adam Edwards Correy Farniok or designee Weed Inspector Lili McMillan Weed Inspector-Assistant Tim Amundsen Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held May 11, 2015. ATTEST: __________________________________________ _______________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Item #16 - CC Agenda - 05/11/2015 Annual Appointments - Amendment [Page 4 of 4] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML City Administrator’s Report Title City Administrator Item Description: Donation to Westonka Historical Society The City co-sponsored Navarre Night with the Westonka Historical Society on April 30th to celebrate the publication of a new book on the history of Navarre. This community engagement event was well attended and featured historians, historical artifacts and decades old photographs that marked the storied history of the area. Westonka Historical Society helped provide the artifacts and program content while the City provided for the room rental and refreshments. The Westonka Historical Society is a non-profit organization that pays for its expenses with fundraisers and donations. The City Council may want to consider supporting the Westonka Historical Society with a donation of $250 for co-hosting the event. COUNCIL ACTION REQUESTED: Consider a motion to approve a $250 donation to Westonka Historical Society for co-hosting Navarre Night with the City of Orono. 17 Item #17 - CC Agenda - 05/11/2015 Donation to Westonka Historical Society [Page 1 of 1] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML City Administrator's Report Title City Administrator Item Description: Building Official The selection process for the Building Official position has been completed and the top candidate is Roger Peitso. Mr. Peitso has been employed with Metro West Inspections for 15 years serving neighboring communities and also previously worked in the construction and retail. Roger has a good combination of customer service and technical skills. He is a certified Building Official and a certified septic inspector. It is recommended that Roger Peitso be appointed to the position of Building Official at the annual salary of $63,269 (Step 3 of 8), effective May 26th, 2015. COUNCIL ACTION REQUESTED: Consider a motion to appoint Roger Peitso to the position of Building Official. 18 Item #18 - CC Agenda - 05/11/2015 Building Official [Page 1 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 2 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 3 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 4 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 5 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 6 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 7 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 8 of 9] Item #18 - CC Agenda - 05/11/2015 Building Official [Page 9 of 9] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs JML City Administrator’s Report/ Title City Clerk Licenses & Permits ______________________________________________________________________________ Item Description: Licenses & Permits _____________________________________________________________________________ The following completed applications for a Garbage & Refuse Collector Licenses are attached: 1.Baldy Sanitation Inc. 5906 Henry Street Maple Plain, MN 55359 Baldy Sanitation serves approximately ten customers in Orono. 2.Vintage Waste Systems, Inc. 520 Tamarack Ave Long Lake, MN 55356 Vintage Waste System serves approximately seven hundred (700) customers in Orono. Staff is recommending approval of the above listed licenses based on each applicant meeting the licensing requirements and having a history of compliance with no complaints in recent years. A notice of spring road restrictions was provided to each hauler. COUNCIL ACTION REQUESTED: Consider a motion to approve the above listed licenses. 19 Item #19 - CC Agenda - 05/11/2015 Licenses & Permits [Page 1 of 5] Item #19 - CC Agenda - 05/11/2015 Licenses & Permits [Page 2 of 5] Item #19 - CC Agenda - 05/11/2015 Licenses & Permits [Page 3 of 5] Item #19 - CC Agenda - 05/11/2015 Licenses & Permits [Page 4 of 5] Item #19 - CC Agenda - 05/11/2015 Licenses & Permits [Page 5 of 5] REQUEST FOR COUNCIL ACTION Date: May 11, 2015 Item No. Department Approval: Administrator Approval: Agenda Section: Name: Ron Olson JML City Administrator’s Title: Finance Director Report Item Description: Claims/Bills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 102706 to 102780, totaling $555,774.70. Noteworthy payments include: Municipal Builders Inc $395,491.52 This is the 2nd payment to the contractor for water treatment plant improvements. The project is 74% complete. Total payment to the vendor will be $625,000. COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. 20 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 1 of 11] City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount 2ND WIND EXERCISE INC 05/11/2015 102706 21048136 101-42110-403 equipment repair Police Department 144.00 Total 102706:144.00 ADVANCED IMAGING SOLUTIO 05/11/2015 102707 277557138 101-41900-413 copier lease 4/20 to 5/20 Central Services 1,284.00 Total 102707:1,284.00 ADVANCED IMAGING SOLUTIO 05/11/2015 102708 277560603 101-42110-413 pd copier lease 4/20 to 5/20 Police Department 331.00 Total 102708:331.00 AMERICAN TIRE DISTRIBUTOR 05/11/2015 102709 59355863 101-42110-402 tires Police Department 505.78 Total 102709:505.78 BIFFS INC 05/11/2015 102710 558456 101-45210-415 Orono Golf Course Golf Course 72.61 BIFFS INC 05/11/2015 102710 W558457 101-45200-415 Navarre Playground Parks 5.71 BIFFS INC 05/11/2015 102710 W558458 101-45200-415 French Creek Park Preserve Parks 62.50 Total 102710:140.82 BLUE CROSS BLUE SHIELD OF 05/11/2015 102711 42715 101-15998 Cobra 8,766.66 BLUE CROSS BLUE SHIELD OF 05/11/2015 102711 42715 101-21706 Health insurance 15,449.81 Total 102711:24,216.47 BOYER FORD & TRUCK 05/11/2015 102712 950174 101-43000-221 freight charge Public Works Department 7.00 Total 102712:7.00 BROTHER MOBILE SOLUTIONS 05/11/2015 102713 590066010 101-42110-221 ticket writer printer repair Police Department 248.35 Total 102713:248.35 BUDGET PRINTING 05/11/2015 102714 7717 101-42110-352 plaque Police Department 55.00 Total 102714:55.00 CARDMEMBER SERVICE 05/11/2015 102715 CF40215 101-42110-221 flag pole bases-AmericanFlags.com Police Department 74.00 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 2 of 11] City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 05/11/2015 102715 CF41315 101-42110-437 PLEAA conf room deposit-Craguns Police Department 200.00 CARDMEMBER SERVICE 05/11/2015 102715 CF41415 101-42110-439 lunch with new officers Red Rooster Police Department 38.36 CARDMEMBER SERVICE 05/11/2015 102715 CF41915 101-42110-437 meals at training Green Mill St. Cloud Police Department 12.73 CARDMEMBER SERVICE 05/11/2015 102715 CF42215 101-42110-437 lodging for training St. Cloud Best Western Police Department 300.03 CARDMEMBER SERVICE 05/11/2015 102715 JL41315B 101-41300-437 lodging for MCMA conf-Grand View Administration 221.96 CARDMEMBER SERVICE 05/11/2015 102715 JL42215 101-41300-439 food for welcome-Panera Administration 30.02 CARDMEMBER SERVICE 05/11/2015 102715 JL42715 101-41110-439 food for work session Jimmy John's Mayor & Council 68.65 CARDMEMBER SERVICE 05/11/2015 102715 JL43015 101-42400-439 food for Navarre night-Caribou Building & Zoning 121.18 CARDMEMBER SERVICE 05/11/2015 102715 JL43015B 101-42400-439 food for Navarre night-Hans Building & Zoning 109.87 CARDMEMBER SERVICE 05/11/2015 102715 JL43015C 101-42400-439 food for Navarre night-Lunds Building & Zoning 11.97 CARDMEMBER SERVICE 05/11/2015 102715 RO41415 101-41900-201 toner for gas pump printer-Quickship Central Services 15.34 Total 102715:1,204.11 CENTERPOINT ENERGY MAIN 05/11/2015 102716 42115 601-49400-381 3/20 to 4/21 Water 616.10 CENTERPOINT ENERGY MAIN 05/11/2015 102716 42115 602-49450-381 3/20 to 4/21 Sewer 312.75 CENTERPOINT ENERGY MAIN 05/11/2015 102716 42115 101-41900-381 3/20 to 4/21 Central Services 564.24 CENTERPOINT ENERGY MAIN 05/11/2015 102716 42115 101-42110-381 3/20 to 4/21 Police Department 181.70 CENTERPOINT ENERGY MAIN 05/11/2015 102716 42115 101-45210-381 3/20 to 4/21 Golf Course 75.92 Total 102716:1,750.71 CHUNKS LAKESHORE AUTO 05/11/2015 102717 12712 101-42110-402 #236 oil change, tires Police Department 109.69 Total 102717:109.69 CLIFTON LARSON ALLEN LLP 05/11/2015 102718 1042262 101-41900-301 2014 Audit services Central Services 11,275.00 Total 102718:11,275.00 CNA LTC 05/11/2015 102719 1531907 101-21715 Long term care 5/15 68.70 Total 102719:68.70 COLONIAL SUPPLEMENTAL IN 05/11/2015 102720 3128642-050 101-21714 STD 5/15 695.51 Total 102720:695.51 COMMERCIAL ASPHALT 05/11/2015 102721 150430 101-43000-224 street materials Public Works Department 802.72 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 3 of 11] City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102721:802.72 CONTINENTAL RESEARCH CO 05/11/2015 102722 418875 602-49450-227 supplies Sewer 195.25 Total 102722:195.25 DAREN MARHULA 05/11/2015 102723 50615 999-10015 Refund of utility overpayment 113.48 Total 102723:113.48 DAY DISTRIBUTING CO 05/11/2015 102724 799524 101-45210-091 beer Golf Course 50.80 Total 102724:50.80 DOCK & LIFT INC 05/11/2015 102725 32315 101-42110-550 4 Minnokota chargers Police Department 509.97 Total 102725:509.97 DODGE OF BURNSVILLE INC 05/11/2015 102726 30004 101-42110-550 Squad #240 Dodge Charger Police Department 26,665.00 DODGE OF BURNSVILLE INC 05/11/2015 102726 30004 101-39680 trade in allowance #224 6,500.00- Total 102726:20,165.00 EARL F ANDERSON & ASSOC 05/11/2015 102727 107588 101-43000-224 signs and posts Public Works Department 3,282.13 Total 102727:3,282.13 ECM PUBLISHERS INC 05/11/2015 102728 203878 101-41900-352 legal ads Central Services 119.20 ECM PUBLISHERS INC 05/11/2015 102728 212405 402-48056-352 Watertown Rd/Stubbs Watertown Road 412.88 ECM PUBLISHERS INC 05/11/2015 102728 212406 101-41900-352 legal ads Central Services 83.44 ECM PUBLISHERS INC 05/11/2015 102728 212407 101-41900-352 legal ads Central Services 47.68 ECM PUBLISHERS INC 05/11/2015 102728 212408 101-41900-352 legal ads Central Services 71.52 ECM PUBLISHERS INC 05/11/2015 102728 214605 101-41900-352 legal ads Central Services 184.76 Total 102728:919.48 FINANCE AND COMMERCE 05/11/2015 102729 742147773 402-48056-352 Watertown Rd/Stubbs Bay bid ads Watertown Road 264.08 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 4 of 11] City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102729:264.08 FRED VARGAS 05/11/2015 102730 43015 101-42110-437 meal reimb for training Police Department 11.48 Total 102730:11.48 G & K SERVICES 05/11/2015 102731 1006869038 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 05/11/2015 102731 1006869038 602-49450-226 uniform Sewer 11.70 G & K SERVICES 05/11/2015 102731 1006869038 601-49400-226 uniform Water 11.70 G & K SERVICES 05/11/2015 102731 1006869038 101-43000-226 uniform Public Works Department 23.39 G & K SERVICES 05/11/2015 102731 1006880387 101-41900-404 mats Central Services 14.40 G & K SERVICES 05/11/2015 102731 1006880387 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 05/11/2015 102731 1006880387 101-43000-226 uniform Public Works Department 23.39 G & K SERVICES 05/11/2015 102731 1006880387 601-49400-226 uniform Water 11.70 G & K SERVICES 05/11/2015 102731 1006880387 602-49450-226 uniform Sewer 11.69 Total 102731:120.73 GENUINE PARTS COMPANY/NA 05/11/2015 102732 270061 101-45210-221 supplies Golf Course 10.87 GENUINE PARTS COMPANY/NA 05/11/2015 102732 270098 101-45200-221 supplies Parks 21.08 GENUINE PARTS COMPANY/NA 05/11/2015 102732 270226 101-43000-224 shop tools Public Works Department 11.99 GENUINE PARTS COMPANY/NA 05/11/2015 102732 270427 101-43000-222 filters Public Works Department 17.69 GENUINE PARTS COMPANY/NA 05/11/2015 102732 270846 101-43000-222 filters Public Works Department 114.24 GENUINE PARTS COMPANY/NA 05/11/2015 102732 270934 101-43000-224 supplies Public Works Department 32.03 Total 102732:207.90 GONYEA HOMES 05/11/2015 102733 51115 101-22205 Escrow refund 2013-00858 10,000.00 Total 102733:10,000.00 GOPHER STATE ONE CALL 05/11/2015 102734 134994 601-49400-489 locates Water 315.58 GOPHER STATE ONE CALL 05/11/2015 102734 134994 602-49450-489 locates Sewer 315.57 Total 102734:631.15 GRAFIX SHOPPE 05/11/2015 102735 100306 101-42110-550 squad graphics 240, 241, 242, 243 Police Department 2,625.00 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 5 of 11] City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102735:2,625.00 INTEGRA TELECOM 05/11/2015 102736 12933320 101-42110-321 Phone service Police Department 246.16 INTEGRA TELECOM 05/11/2015 102736 12933320 101-41900-321 Phone Service Central Services 344.62 INTEGRA TELECOM 05/11/2015 102736 12933320 601-49400-321 Phone Service Water 57.44 INTEGRA TELECOM 05/11/2015 102736 12933320 602-49450-321 Phone Service Sewer 172.30 Total 102736:820.52 JAY DEMBOUSKI 05/11/2015 102737 43015 101-42110-437 meal reimb training Police Department 8.55 Total 102737:8.55 JAY MCCOY 05/11/2015 102738 50615 101-42110-437 meal reimb training Police Department 48.59 Total 102738:48.59 JOSH RAZE 05/11/2015 102739 40815 101-42110-226 reimb uniforms Police Department 28.00 Total 102739:28.00 KENNETH N POTTS PA 05/11/2015 102740 42415 231-45650-307 Forfeit 2012 Chevy Malibu 450.00 KENNETH N POTTS PA 05/11/2015 102740 50115 101-41600-306 prosecution services Apr Law/Legal Services 3,000.00 Total 102740:3,450.00 LAKESHORE HOLDINGS LLC 05/11/2015 102741 50515 101-22205 Escrow refund 2015-00068 2,500.00 Total 102741:2,500.00 LONG LAKE TRUE VALUE 05/11/2015 102742 B251969 101-43000-221 supplies Public Works Department 9.99 LONG LAKE TRUE VALUE 05/11/2015 102742 B254356 101-41900-223 supplies Central Services 32.95 LONG LAKE TRUE VALUE 05/11/2015 102742 B254365 101-41900-221 supplies Central Services 14.99 LONG LAKE TRUE VALUE 05/11/2015 102742 B255043 101-43000-221 supplies Public Works Department 20.99 LONG LAKE TRUE VALUE 05/11/2015 102742 B255582 101-43000-224 supplies Public Works Department 16.79 Total 102742:95.71 LUNDS 05/01/2015 102705 50115 101-42110-439 food for Niccum retirement Police Department 40.99 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 6 of 11] City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102705:40.99 MACQUEEN EQUIPMENT 05/11/2015 102743 2152852 101-43000-222 sweeper parts & hydraulic fluid Public Works Department 234.79 Total 102743:234.79 MANSFIELD OIL COMPANY 05/11/2015 102744 441673 101-43000-212 Diesel Public Works Department 555.25 MANSFIELD OIL COMPANY 05/11/2015 102744 441674 101-42110-212 Fuel PD Police Department 2,782.77 Total 102744:3,338.02 Mediacom 05/11/2015 102745 42115 101-41900-329 internet Central Services 121.75 Mediacom 05/11/2015 102745 42115 101-42110-329 internet Police Department 243.50 Mediacom 05/11/2015 102745 42115 614-49840-329 internet Cable Franchise 121.75 Total 102745:487.00 MET COUNCIL ENVIRONMENTA 05/11/2015 102746 1044227 602-49450-383 June wastewater service Sewer 40,608.92 Total 102746:40,608.92 MIDWEST COCA COLA BOTTLI 05/11/2015 102747 158126607 101-45210-092 beverages Golf Course 383.52 Total 102747:383.52 MINNESOTA EQUIPMENT 05/11/2015 102748 29667 101-43000-224 blower Public Works Department 169.99 Total 102748:169.99 MN CHIEFS OF POLICE 05/11/2015 102749 4723 101-42110-437 ETI registration C Fischer Police Department 60.00 Total 102749:60.00 MN DEPT OF COMMERCE 05/11/2015 102750 001-0000344 101-42110-403 scale certification Police Department 325.00 Total 102750:325.00 MN NCPERS GROUP LIFE INS 05/11/2015 102751 6732515 101-21710 Pera life 5/15 224.00 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 7 of 11] City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102751:224.00 MTI DIST CO 05/11/2015 102752 1005463-00 101-45210-404 irrigation service Golf Course 381.50 Total 102752:381.50 MUNICIPAL BUILDERS INC 05/11/2015 102780 2 601-16500 Water Plant pay app 2 418,750.01 MUNICIPAL BUILDERS INC 05/11/2015 102780 2 601-20600 Water Plant pay app 2 23,258.49- Total 102780:395,491.52 MUNICIPAL CODE CORPORATI 05/11/2015 102753 255168 101-41900-319 code updates Central Services 274.00 Total 102753:274.00 NAVARRE HARDWARE 05/11/2015 102754 283565 101-42110-240 supplies Police Department 11.84 NAVARRE HARDWARE 05/11/2015 102754 283788 101-41900-221 tv mounting supplies Central Services 23.47 NAVARRE HARDWARE 05/11/2015 102754 283840 101-43000-224 supplies Public Works Department 20.78 NAVARRE HARDWARE 05/11/2015 102754 283945 101-45210-221 supplies Golf Course 32.47 NAVARRE HARDWARE 05/11/2015 102754 284019 101-45200-221 dock supplies Parks 13.47 NAVARRE HARDWARE 05/11/2015 102754 B283970 101-42110-402 supplies Police Department 28.33 Total 102754:130.36 NOVA COMMUNICATIONS 05/11/2015 102755 90182 101-41900-401 change phone greeting Central Services 60.00 Total 102755:60.00 OFFICE DEPOT 05/11/2015 102756 7668011600 101-42110-201 office supplies Police Department 39.98 OFFICE DEPOT 05/11/2015 102756 7668012120 101-42110-201 office supplies Police Department 27.18 OFFICE DEPOT 05/11/2015 102756 7678546350 101-42110-201 office supplies Police Department 27.89 OFFICE DEPOT 05/11/2015 102756 7678548260 101-42110-201 office supplies Police Department 33.42 OFFICE DEPOT 05/11/2015 102756 7678548270 101-42110-201 office supplies Police Department 29.95 Total 102756:158.42 OFFICE DEPOT 05/11/2015 102757 7487226190 101-41900-201 office supplies Central Services 7.65 OFFICE DEPOT 05/11/2015 102757 7661726560 101-41900-201 office supplies Central Services 138.24 OFFICE DEPOT 05/11/2015 102757 7667576670 101-41900-201 office supplies Central Services 48.40 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 8 of 11] City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount OFFICE DEPOT 05/11/2015 102757 7669366080 101-41900-201 office supplies Central Services 51.11 Total 102757:245.40 ORONO ROTARY 05/11/2015 102758 42715 101-42110-433 C. Farniok membership 2015 Police Department 1,200.00 Total 102758:1,200.00 PETER ZIMMERMAN 05/11/2015 102759 50615 101-41500-331 mileage reimb Finance Department 44.28 Total 102759:44.28 REED VENDING 05/11/2015 102760 9035 101-45210-094 concession supplies Golf Course 78.18 REED VENDING 05/11/2015 102760 9036 101-45210-094 concession supplies Golf Course 162.20 Total 102760:240.38 SELECT ACCOUNT 05/11/2015 102761 50515 101-21719 5/04/15 FLEX 69.53 Total 102761:69.53 SELECT ACCOUNT 05/11/2015 102762 42815 101-21719 4/28/15 183.10 Total 102762:183.10 SHERWIN WILLIAMS 05/11/2015 102763 42215 101-41900-223 touch up paint for City Hall Central Services 7.87 Total 102763:7.87 SHI 05/11/2015 102764 B03297675 101-41900-221 disk drives Central Services 786.00 SHI 05/11/2015 102764 B03297675 101-42110-575 disk drives Police Department 786.00 Total 102764:1,572.00 STONEWOOD LLC 05/11/2015 102765 51115 101-22205 Escrow refund 14-3676 700.00 Total 102765:700.00 SUSAN SCHULTZ 05/11/2015 102766 40415 101-42110-226 reimb for clothing Police Department 22.49 SUSAN SCHULTZ 05/11/2015 102766 43015 101-42110-437 meal reimb training Police Department 7.06 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 9 of 11] City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102766:29.55 TASC 05/11/2015 102767 537336 101-41900-319 COBRA admin fee Central Services 55.00 Total 102767:55.00 TASER INTERNATIONAL 05/11/2015 102768 1395736 101-42110-228 replacement taser units Police Department 1,936.75 TASER INTERNATIONAL 05/11/2015 102768 1395736 101-42110-580 replacement taser units Police Department 837.60 Total 102768:2,774.35 THE HOME DEPOT 05/11/2015 102769 42815 101-43000-489 finance charge Public Works Department 9.39 Total 102769:9.39 THORPE DIST CO 05/11/2015 102770 701687 101-45210-091 beer Golf Course 151.45 Total 102770:151.45 TONY WITTKE 05/11/2015 102771 42915 101-42110-437 parking reimb taining Police Department 13.00 Total 102771:13.00 TREE TOP SERVICE 05/11/2015 102772 346 101-43000-224 speed bump Public Works Department 724.69 Total 102772:724.69 TREECARE 05/11/2015 102773 834 101-45200-404 tree trimming and stump removal-Parks Parks 1,805.00 TREECARE 05/11/2015 102773 834 101-45210-404 stump removal-GC Golf Course 735.00 TREECARE 05/11/2015 102773 834 101-43000-408 stump removal Forest Lake Landing Public Works Department 350.00 Total 102773:2,890.00 TRINITY LUTHERAN CHURCH 05/11/2015 102774 51115 101-22205 Escrow refund 2014-00378 2,500.00 Total 102774:2,500.00 ULINE 05/11/2015 102775 67068421 101-41900-201 bags Central Services 120.06 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 10 of 11] City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 4/28/2015 - 5/11/2015 May 08, 2015 09:44AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102775:120.06 VANGUARD CLEANING SYSTE 05/11/2015 102776 37834 101-41900-407 Janitorial service Central Services 1,435.50 VANGUARD CLEANING SYSTE 05/11/2015 102776 37834 101-42110-407 Janitorial service Police Department 1,039.50 Total 102776:2,475.00 WINDSTREAM 05/11/2015 102777 58364469 601-49400-321 water plant phone Water 65.01 Total 102777:65.01 XCEL ENERGY 05/11/2015 102778 454971475 101-41900-381 2/20 to 3/20 Central Services 2,741.29- XCEL ENERGY 05/11/2015 102778 454971475 101-42110-381 2/20 to 3/20 Police Department 2,084.76 XCEL ENERGY 05/11/2015 102778 454971475 101-42110-381 2/20 to 3/20 Police Department 33.45 XCEL ENERGY 05/11/2015 102778 454971475 101-43000-381 2/20 to 3/20 Public Works Department 155.04 XCEL ENERGY 05/11/2015 102778 454971475 101-43000-386 2/20 to 3/20 Public Works Department 1,987.37 XCEL ENERGY 05/11/2015 102778 454971475 101-45200-381 2/20 to 3/20 Parks 34.77 XCEL ENERGY 05/11/2015 102778 454971475 601-49400-381 2/20 to 3/20 Water 3,933.03 XCEL ENERGY 05/11/2015 102778 454971475 602-49450-381 2/20 to 3/20 Sewer 2,158.08 XCEL ENERGY 05/11/2015 102778 454971475 101-45210-381 2/20 to 3/20 Golf Course 224.72 Total 102778:7,869.93 ZARNOTH BRUSH WORKS 05/11/2015 102779 154737 651-49910-227 sweeper broom Storm Water 580.00 Total 102779:580.00 Grand Totals: 555,774.70 Item #19 - CC Agenda - 05/19/2015 Claims & Bills [Page 11 of 11] REQUEST FOR COUNCIL ACTION DATE: May 11, 2015 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus JML Closed Meeting Title City Administrator Item Description: Closed Meeting for City Administrator Performance Evaluation The Open Meeting Law, Minn. Stat. Sec. 13D.05 (3), allows the City Council to close a meeting to evaluate the performance of an individual who is subject to its authority. COUNCIL ACTION REQUESTED: Consider a motion to close the regular meeting conduct a performance evaluation of the City Administrator Jessica Loftus. 21 Item #21 - CC Agenda - 05/11/2015 Closed Meeting for City Administrator's Performance Evaluation [Page 1 of 1]