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HomeMy WebLinkAbout07/28/2014 - request for council action Item#09-CC Agenda-07/28/2019 1330 Cherry Place Ravine Stabilization [Page 1 of 5] REQUEST FOR COUNCIL ACTION DATE: July 28,2014 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Jessica LoftusPublic Works Director/ Title City Administrator4(:)15e- City Engineer's Report Item Description: 1330 Cherry Place Ravine Stabilization List of Exhibits A- Memo from Bolton&Menk B- Material Estimate C- Plans and specifications Bolton & Menk has submitted the attached memo for the Council to consider participation in a cost sharing project with the property owner at 1330 Cherry Place. The fire lane adjacent to this property has an erosion issue that could be improved with cooperation of the neighboring owner. COUNCIL ACTION REQUESTED: Consider a motion to approve the ravine stabilization in the fire lane adjacent to 1330 Cherry Place in the amount of$13,875 from the stormwater fund. • Item#09-CC Agenda-07/28/2014 • 1330 Cherry Place Ravine Stabilisation [Page 2 of 5] • 0,"—" ill BOLTON S� NA N K , I N6 /p Z Consulting Engineers & Surveyors m'` �fi 2638 Shadow Lane,Suite 200•Chaska, MN 55318-1172 Phone(952)448-8838•Fax(952)448-8805 www.bolton-menk.com July 22,2014 City of Orono Attn: Jessica Loftus PO Box 66 Orono,MN 55323 RE: 1330 Cherry Place Ravine Stabilization Dear Jessica: There is an existing fire lane adjacent to 1330 Cherry Place that has an erosion issue that is in need of attention. City staff has been working with the adjacent property owner to develop a plan to address the erosion and share the cost of the project. Based on the proximity of the fire lane to 1330 Cherry Place,the property owner has agreed to correct the erosion with the restoration activities that are necessary to complete his house construction project. Staff is proposing that the City share in the cost of the project by paying for the materials. The property owner will be responsible for the cost of the labor. The quote for materials and the proposed restoration plan are attached for your review. I have reviewed the quote with Public Works staff and have concluded that the costs are fair given the relatively small quantities needed for the project. Therefore,I recommend approving the cost sharing in the amount of $13,875. It is my understanding that this project will be funded from the City's storm water fund. Please let me know if you have any questions or need additional information. Sincerely, BOLTON&MENK,INC. II& David P.Martini,P.E. Principal Engineer H:\ORNO\C1310776511330 Cherry Mace Ditch Stabillzation.doc DESIGNING FOR A BETTER TOMORROW Bolton&Menk is an equal opportunity employer Item#09-CC Agenda-07/28/2014 1330 Cherry Place Ravine Stabilization [Page 3 of 5] INGAUGE ENGINEERING AND TECHNOLOGY CLIENT/OWNER LIN YAN/CITY OF ORONO PROJECT RAVINE ESTABILIZATION ADDRESS 1330 CHERRY PLACE,ORONO, MN. MATERIAL ESTIMATE RAVINE STABILIZATION. 1330 CHERRY PLACE/CITY OF ORONO MN MATERIAL(UNIT) QUANTITY UNIT PRICE SUBTOTAL Vmax SC 250(6.5'x55.5`) 12.0 $ 121.00 $ 1,452.00 Staples(1000 unit box) 1.0 $ 39.00 $ 39.00 Double net straw blanket(8'x112.5') 4.0 $ 91.00 $ 364.00 Geotextile fabric riprap(12'x432') 1.0 $ 580.00 $ 580.00 Construction rocks (15 ton load) 1.0 $ 450.00 $ 450.00 Top soil black dirt (cu yard) 95.0 $ 34,00 $ 3,230.00 Seed mix MN 36-211(pounds) 25.0 $ 22.00 $ 550.00 Riprap class III Limestone(15 ton road) 6.0 $ 960.00 $ 5,760.00 Edge of lake river boulders (15 ton load) 1.0 $ 1,450.00 $ 1,450.00 TOTAL $ 13,875.00 06/16/2014 Ingauge.eng@gmail,com 5780 Lincoln Drive,Suite 103 . 1 Edina,MN,55436 Item#09-CC Agenda-07/28/2014 s - 1330 erry 'ace Ravine S a5iltcata li 1 011 1 >x L o o411" Illi , g 2 1 f i 1W o 2 illg liiiiii101111 61 4.1 A4 4 A d r. .. . �RJ --- -J`� •4 '', ..-..........-...--.-...5„....—.i; __ ,`... 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I R: I 1'r�.�Y. IN'y �.{6. III. qg i li 111 g it 1104 Ih Iii it 1 si t x igqy 111141V. '-' V ! Ill (lol '4:g 11 111 li ii 1111 ;11 i i; 1 ill11 li 1 1 11 11 11 x • , , „ Ak z: .= ,. . li4 . 0 ', - qiikki 6 • 114 I �U die III' Rr i1m IIIV i4� iiiiI ii 31 Q, lit R .¢ III rig Alha \ '141‘jt:r4 —r I tHI 11 / ; :J�M N 1 pill EI S = Ph g.141 iii 1I711 li O r7 iAJ low,owg'% ,',,bif Stli %-... 11 N 1 Christine Mattson From: Christine Mattson Sent: Tuesday, July 29, 2014 11:32 AM To: Melanie Curtis; Mike Gaffron Cc: David P. Martini Subject: RE: 1330 Cherry PI - Ravine Mike & Melanie, Dave talked to Lin and his contractor this morning. They are going to order the supplies, do the work and submit an invoice to the City for the work completed. The city will reimburse up to the amount that was approved last night. Chris- Original Message From: David Martini [mailto:davidma(a�bolton-menk.com] Sent: Tuesday, July 29, 2014 11:07 AM To: Christine Mattson Cc: Melanie Curtis; Mike Gaffron Subject: Re: 1330 Cherry PI - Ravine No check. They will submit an invoice. David P. Martini, P.E. Principal Engineer Bolton & Menk, Inc. (952) 448-8838 Ext. 2458 On Jul 29, 2014, at 10:40 AM, "Christine Mattson" <CMattson(c ci.orono.mn.us<mailto:CMattson c(Dci.orono.mn.us>> wrote: The council only approved the amount last night, no check was prepared. If I can get the finance department to issue a single check, who should it be made payable to? Chris- From: Melanie Curtis Sent: Monday, July 28, 2014 7:55 PM To: Mike Gaffron Cc: David P. Martini; Christine Mattson Subject: FW: 1330 Cherry PI - Ravine Mike I assume the check was approved tonight and can be picked up tomorrow. Yes? Can someone contact Lin when it's available? Melanie Curtis • 952.249.4627 • mcurtis(c�ci.orono.mn.us<mailto:mcurtisci.orono.mn.us> From: Lin Yan [mailto:lyan(c�uswestfinancial.coml Sent: Monday, July 28, 2014 7:37 PM To: Melanie Curtis Cc: David P. Martini Subject: Re: 1330 Cherry PI - Ravine Can city cut a check so we can order the material right away? I can stop by tomorrow. We must start the project ASAP. Thank you! Lin Yan 951-400-6881 W 651-428-0889 C On Jul 28, 2014, at 7:30 PM, Melanie Curtis <MCurtis( ci.orono.mn.us<mailto:MCurtisaci.orono.mn.us>> wrote: Lin The City Council approved the material costs for the ravine project tonight. If you have questions please contact Dave Martini at Bolton & Menk at (952) 448-8805 x2458 Thanks - Melanie Melanie Curtis Direct 952.249.4627 Planning & Zoning Office 952.249.4620 Email: mcurtis(a,ci.orono.mn.us<mailto:mcurtisaci.orono.mn.us> Website: www.ci.orono.mn.us<http://www.ci.orono.mn.us/> Summer Office Hours: May 19 through August 29, 2014 Monday through Thursday: 7:30 am to 5 pm & Fridays: 7:30 am to 11:30 am This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com 2 MINNEHAHA CREEK WATERSHED DISTRICT QUALITY OF WATER QUALITY OF LIFE Pursuant to Minnesota Statutes Chapter 103D, and on the basis of statements and information contained in the permit application, correspondence, plans, The Minnehaha Creek maps, and all other supporting data submitted by the applicant, and made a part hereof by reference, PERMISSION IS HEREBY GRANTED to the applicant Watershed District is named below for use and development of land in the Minnehaha Creek committed to a leadership Watershed District. role in protecting, improving and managing Issued to: Lin Yan and Amy Yongli Shi No: 14-109 the surface waters and Location: 1330 Cherry PI Orono affiliated groundwater Purpose: Erosion Control and Streambank Stabilization resources within the Date of Issuance: 7/18/2014 Date of Expiration: 7/18/2015 District,including their By Order of the Board of Managers relationships to the ecosystems of which Brandon Wisner they are an integral part. District Technician We achieve our mission This permit is not transferable without District approval, and is valid to the date of through regulation, expiration. No activity is authorized beyond the expiration date. If the permittee requires more time to complete the project, an application for renewal of the capital projects, permit must be received by the District at least 30 days before expiration. education,cooperative The applicant is responsible for compliance with all District Rules and for the endeavors,and other action of their representatives, contractors, and employees. programs based on Conditions: Project to be completed as described in plans submitted to the MCWD office on May 21st, 2014 according to the provisions of sound science, this permit. innovative thinking,an • Properly install and maintain all required erosion control measures until the disturbed areas are re-stabilized informed and engaged • When the site is re-stabilized and the MCWD staff has constituency and the performed a final inspection, all silt fences must be removed cost effective use of public funds. (Statement concerning fees for inspections, violations, etc... on following page) 15320 Minnetonka Boulevard, Minnetonka, MN 55345 •Office: (952)471-0590• Fax: (952)471-0682 •www.minnehahacreek.org MINNEHAHA CREEK 11 WATERSHED DISTRICT QUALITY OF WATER QUALITY OF LIFE Inspection/Analysis/Monitoring Fees The Minnehaha Creek A site inspection and monitoring by District staff will be performed where the activity involves: Watershed District is committed to a leadership • a commercial/industrial/multi-family residential development • a single family residential development greater than 5 acres or of any size if role in protecting, within the Minnehaha Creek subwatershed improving and managing • any alteration of a floodplain or wetland • dredging within the beds, banks or shores of any protected water or wetland the surface waters and • a violation • any project which in the judgment of the District staff should be inspected due affiliated groundwater to project location, scope, or construction techniques resources within the District,including their In these cases, the applicant shall pay to the District a fee equal to the actual relationships to the costs of field inspection of the work, including investigation of the area affected by the work, analysis of the work, and any subsequent monitoring of the work, ecosystems of which which in the case of a violation shall be at least $35. they are an integral part. We achieve our mission Standard Fee Schedule through regulation, District professional staff $ 65.51* capital projects, District interns $ 40.35* education,cooperative District clerical staff $ 46.69* Consulting Senior Engineer $ contracted rate endeavors,and other Consulting Engineer/Technician $ contracted rate District Counsel $ contracted rate programs based on Application fee $ 10.00 sound science, Copy costs $ .25 + actual staff time Color copy costs $ 1.00 + actual staff time innovative thinking,an informed and engaged constituency,and the * Hourly cost effective use of public funds. 15320 Minnetonka Boulevard, Minnetonka, MN 55345 •Office: (952)471-0590• Fax: (952)471-0682 •www.minnehahacreek.org Wenck Associates,Inc. 1800 Pioneer Creek Ctr. P.O.Box 249 V{V/` A e nc I< Maple Plain,MN 55359-0249 (763)479-4200 Fax(763)479-4242 E-mail:wenckmp@wenck.com July 14, 2014 Lin Yan &Amy Yongli Shi 1330 Cherry Place Orono, MN 55364 E:yan16888mn@gmail.com Re: Minnehaha Creek Watershed District Permit Application Project Name: 1330 Cherry Place Ravine Stabilization MCWD Permit#: 14-109 Dear Applicant: Your initial application for a Minnehaha Creek Watershed District(MCWD) permit was received on May 26, 2014. Based on additional information that was received on July 11, 2014,the permit application has been deemed complete. The completion date was July 14,2014. The complete application is currently under review for conformance with District Rules.As we review your application,we may find the need to request additional information, and will so inform you. Once the complete application is determined to be in conformance with District Rule requirements,you will receive written notice of conditional approval.This notice will list the conditions of the approval that will need to be complete prior to the permit being issued. Permit conditions include but are not limited to the reimbursement of mailing cost, reimbursement of the cost of District staff time and engineering services and submittal of a declaration for the preservation of wetland buffers and/or stormwater facility maintenance where applicable. If you have any questions please contact Erik Megow(763-479-4257) of Wenck Associates, Inc. Sincerely, Erik Megow Wenck Associates, Inc. CC: Robert E. Bean,Jr. Bolton & Menk, Inc. bobbe@bolton-menk.com 1 of 1 INGAUGE ENGINEERING AND TECHNOLOGY CLIENT/OWN ER LIN YAN/CITY OF ORONO PROJECT RAVINE ESTABILIZATION ADDRESS 1330 CHERRY PLACE,ORONO, MN. MATERIAL ESTIMATE RAVINE STABILIZATION. 1330 CHERRY PLACE/CITY OF ORONO MN MATERIAL(UNIT) QUANTITY UNIT PRICE SUBTOTAL Vmax SC 250(6.5'x55.5') 12.0 $ 121.00 $ 1,452.00 Staples (1000 unit box) 1.0 $ 39.00 $ 39.00 Double net straw blanket (8'x112.5') 4.0 $ 91.00 $ 364.00 Geotextile fabric riprap (12'x432') 1.0 $ 580.00 $ 580.00 Construction rocks (15 ton load) 1.0 $ 450.00 $ 450.00 Top soil black dirt (cu yard) 95.0 $ 34.00 $ 3,230.00 Seed mix MN 36-211(pounds) 25.0 $ 22.00 $ 550.00 Riprap class III Limestone (15 ton load) 6.0 $ 960.00 $ 5,760.00 Edge of lake river boulders (15 ton load) 1.0 $ 1,450.00 $ 1,450.00 TOTAL $ 13,875.00 Iek 06/16/2014 Ve- WadI. w/ a. Ingauge.eng@gmail.com 5780 Lincoln Drive,Suite 103 Edina,MN,55436 Christine Mattson From: Christine Mattson Sent: Wednesday, June 18, 2014 1:15 PM To: David P. Martini Cc: Jesse Struve; Melanie Curtis Subject: FW: FW: 1330 Cherry Place Attachments: INGAUGE- Ravine material estimate.pdf From: Clairson Dutra [mailto:clairsondutra@agmail.com] Sent: Tuesday, June 17, 2014 4:23 PM To: Lin Yan; Christine Mattson Subject: Re: FW: 1330 Cherry Place Hello Christine, Please find attached the material estimate for the Ravine stabilization according to the design. Please let me know if you have any questions Thank you very much. Clay 952.220.5902 Clairson Dutra Structural Engineer IN GAUGE Engineering and Technology 952-220-5902 On Tue, Jun 17, 2014 at 3:42 PM, Lin Yan<lyan@uswestfinancial.com> wrote: . n' Was, Broker US West Financial 8961 Aztec Drive Eden Prairie, MN 55347 (952)400-6888 (Main) (952)400-6881 (Direct) (952)400-6889 (Fax) [651)428-0889 (Cell) www.uswestfinancial.com From: Christine Mattson [mailto:CMattson©aci.orono.mn.us] Sent: Tuesday, June 17, 2014 3:41 PM To: 'Lin Yan' Cc: David P. Martini; Melanie Curtis Subject: 1330 Cherry Place Hi Lin, According to the City Engineer a copy of the materials estimate for the ravine stabilization project is needed to verify the city's share of the project cost before work begins. Please forward to me at your earliest convenience. Thank you. Christine Mattson Planning Assistant City of Orono 2750 Kelley Parkway Orono MN 55356 (physical address) PO Box 66 Crystal Bay MN 55323-0066 (mailing address) lit 952.249.4620 g 952.249.4616 P4 cmattson@ci.orono.mn.us www.ci.orono.mn.us Summer Office Hours: (Monday, May 19 through Friday,August 29, 2014) Monday - Thursday: 7:30 am to 5 pm Friday: 7:30 am to 11:30 am OUR OFFICE WILL BE CLOSED: Friday, July 4, 2014 2