HomeMy WebLinkAbout10-28-2008 Council Work Session Packet Council Work Session
6:15 p.m., Tuesday, October 28, 2008
Orono City Council Chambers
AGENDA
L MSA Matter Update (6:15 —6:20)
2. Casco Point Project— Soil Boring Report (6:20— 6:45)
3. Police Commission Discussion (6:45-7:00)
4. Tobacco Violations (7:00-7:05)
5. Administrative Fines for Moving Violations (7:05-7:15)
6. Grand Opening of New Highway 12 —Police Role (7:15-7:20)
7. Review of Housing Element of Comp Plan (7:20-8:15)
Previous Work Session Topics
October 14
o MSA Matter
o Stonebay
o Lake Minnetonka Chamber
o Gillespie Center
o Update on Met Council's Density Issue Regarding 3125 Fox Street
o Comp Plan Process and Scheduling
o Change Orders
o Finance Update
Previous Work Session Topics
September 23
o Police Issues-Employment Law Suits
o Decision Resources (6:30)
o Special Event Permits
o Casco Point Project
o Stonebay Issues
o Striping - Glendale Cove
o LL/Orono Utility Agreement
o Refinance Bonds
Orono City Council
Committee of the Whole
October 14, 2008, 6:15 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Jim Murphy and Dave Rahn;
City Administrator Bill Wells, Finance Director Ron Olson, Assistant City
Administrator for Long-Term Strategy Mike Gaffron, Public Works Supervisor pon
DeBaere, City Engineer Tom Kellogg, Bonestroo Representative Kevin Hoglund,
Metro District State Aid Engineer Greg Coughlin and Deputy State Aid Engineer Rick
Kjonaas
1) MSA Report
a) Discussed the removing of Orono private roads from state aid system with Mn/DOT
officials present for meeting.
*b) City Engineer will present case to Mn/DOT Screening Committee next week.
c) Current Mn/DOT Screening Committee recommends a 5 year look back with negative
impact on city of$50,000 per year for 5 years.
2) Roundabout
a) Discussed the cities of Orono and Long Lake history of efforts to obtain Roundabout.
*b) City to compile all information and bills to submit to Mn/DOT. Cost to finish this phase
� of project is an additional $9,100.00.
c) County will need to decide whether this is feasible.
d) More information at future work session.
3) Casco Point Project �
a) Reviewed map of properties with drainage issues.
b) Questions raised: What happens if a homeowner does not want underground utilities? Is
assessment process needed? What is cost of underground utilities?
c) Information needed for next public meeting with Casco Point residents:
• Better cost estimate to place utilities underground
• Individual cost estimate if resident decides to install at later date
• Conduit could be installed as road is re-constructed
• Excel should attend next meeting to address citizen questions, cost and outages, etc...
*• How does city finance utility installation underground? Good question for Soren?
Saren address Council? Schedule Soren for work session.
• Does a utility specialist attorney need to take lead? Soren's law office? Other?
• Suggestion that letter be sent to Excel with request to address citizens for a"Utility
Meeting" to be scheduled for next spring.
4) Stonebay
a) Stonebay update and change orders for concrete at an estimated $5,100.00.
5) Lake Minnetonka Chamber
a) Assessing members additional funds for operation costs.
*Indicates Staff Action Item.
6) Gillespie Center
*a) Reviewed an "Outcome Based" contract with suggestion staff ineet to identify service
measurables and then present to Gillespie Center.
7) Update on Met Council's Density Issue Regarding 3125 Fox Street
a) No movement on part of Met Council interpretation.
b) Staff believes Met Council answers of year 2000 are no longer being honored.
c) Priority is to finish Comprehensive Plan Update and revisit "Density Issue" next spring.
8) Comp Plan Process and Scheduling
a) Extension for submission of Comp Plan Update to Met Council will be requested.
9) Change Orders Reviewed
a) Crystal Bay Business Center—contaminated fill
b) TH 12 Orono Shopping Center Water Main Project
10)Finance Update
a) Reviewed YTD city financial status, estimated 73% of budget expenditure.
b) Discussed adjustments for 2009 budget with expectation that budget will be closer to
actual. 2007 interest was $73,000 higher than estimate.
c) Charges for services higher than expected.
d) Investments— City fund inveshnents experiencing a good return on C.D.'s.
e) Discussion took place concerning 2007 Audit Report. Staff will prepare RFP for Audit
Competitive Bids. Staff also in process of addressing Audit Management letter
comments.
11)Additional Item
a) Discussion of work session meetings and staff request for consideration of changing
sessions to first and third Mondays.
• One Council Member unable to attend work sessions if held in the first week of
month due to out-of-town travel.
• One member unable to attend work session if held on Thursday evening due to prior
commitment on that night.
• Suggestion made to hold a work session on a Thursday morning from 7:30 a.m. to
9:30 a.m.
• Staff will continue to seek a workable consensus.
*Indicates Staff Action Item.
Orono City Council
Committee of the Whole
October 28, 2008, 6:15 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Lili McMillan, Jim Murphy and
Dave Rahn; City Administrator Bill Wells, Finance Director Ron Olson, Assistant City
Administrator for Long-Term Strategy Mike Gaffron, Public Works Supervisor pon
DeBaere, Police Chief Correy Farniok, City Engineer Tom Kellogg
1) MSA Update
a) Bonestroo Engineer and City Administrator updated Council on MSA presentation to
Engineers Screening Committee held in Brainerd.
b) Screening Committee voted 12-0 to uphold pre-screening committee recommendation to
require a 5 year look back and made this recommendation to State Aid Director Julie
Skallman.
c) Julie Skallman will be sending Orono a letter containing Screening Committee's
recommendation.
2) Casco Point: Soil Boring Report
a) Engineer stated that Soil Boring Report found petroleum based contaminants limited to
top 12 inches of road.
b) Material will be odorous upon removal.
c) Contaminated material must be disposed of in an MPCA approved landfill.
d) City Attorney should compile a letter on current status and knowledge of City in regard
to Xcel placing utilities underground.
e) City should request a print out from utility on power outages at Casco Point.
3) Police Commission
a) Police Chief reported on Police Commission meeting held on October 28, 2008.
b) Discussed reasons to provide service with police districts to contracted cities.
c) Discussed contracts and potential to add a one page exhibit to existing contract with
statistics and pertinent data on service accomplishments and benefits . Example: Closure
rates. Orono provides a 20 member department.
d) City could commence offering district policing concept in January 2009 with contracted
cities.
e) Police Commission meetings should be held quarterly.
4) Tobacco Violations
a) Four businesses failed tobacco compliance checks. Plead guilty. Will pay fines.
5) Administrative Fines for Moving Violations
a) Police Chief presented and requested Council consideration for imposing Administrative
Fines for traffic and local violations.
b) Question posed on process City would use for public education on the use of
Administrative Fines.
c) How would County and State respond to City use of Administrative traffic fines?
d) Soren will address Council on Administrative fines.
*Indicates Staff Action Item Page 1
6) Grand Opening of New Highway 12
a) Discussed potential confusion and danger on new Highway 12 striping plan and 2 lane
by-pass.
b) Discussed concern on new Highway 12 passing zones.
c) Orono Police to have a high profile and strong presence on new Highway 12 to ensure
safety.
7) Housing Element of Comp Plan
a) Discussed affordable housing and update to housing element of Comprehensive Plan.
b) Discussed Montessori property and its inability to be included within the MUSA.
c) Discussed Charlie Thompson property and potential for a new plan to include Senior
Housing.
d) Tonka Bay Open House November 13, 2008 regarding trail along County Road 19.
*Indicates Staff Action Item Page 2