HomeMy WebLinkAbout06-15-2010 Council Work Session Packet Council Work Session
Tuesday, June 15, 2010, 6:30 p.m.
Orono City Council Chambers
AGENDA
1. Photo Contest Judging—Rachel Dodge (15 minutes)
2. Response to Long Lake RFP for Police Service—Correy Farniok (15 minutes)
3. Geothermal Feasibility Study Report—Lyle Oman (20 minutes)
4. Minnetonka Beach Building Inspections— Lyle Oman (15 minutes)
5. Big Island Update—Mike Gaffron (15 minutes)
6. North Farm Road Sewer Request—Mike Gaffron (5 minutes)
7. Comments Regarding Information Updates—Lin Vee (5 minutes)
8. Other Issues of Current Interest
Previous Work Session Topics
May 25, 2010—Minutes Attached
o Request for Proposal for Law Enforcement Services
o CommonBond Discussion
o Comments Regarding Information Updates
o Other Issues of Current Interest
May 11, 2010
o CommonBond Discussion
o Comments Regarding Information Updates
o Other Issues of Current Interest
�
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: L1N VEE, CITY CLERK
SUBJECT: PHOTO CONTEST JUDGING
DATE: JiJNE 11,2010
Rachel Dodge will attend Tuesday's work session with photos that were submitted for the 41h
annual photo contest. Council will be judging the entries and selecting winners in the following
categories:
• Lakes & Wetlands
• Nature
• Lifestyle
C�
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: CORREY FARNIOK, POLICE CHIEF
SUBJECT: RESPONSE TO LONG LAKE RFP FOR POLICE SERVICES
DATE: JiJNE 11, 2010
Chief Farniok will email the response to the Long Lake RFP for Police Service to the Council on
Sunday, with hard copies available at Monday's Council meeting.
l�
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: LYLE OMAN, BUILDING OFFICAL
SUBJECT: GEOTHERMAL FEASIBILITY STUDY REPORT
DATE: JLJNE 11, 2010
Attached is the report prepared by MEP Associates, LLC following the feasibility study for a
geothermal system at City Hall, the Council Chambers and Police Department.
Representatives of MEP Associates, LLC will attend the Council work session to present the
findings of the feasibility study.
Geothermal HVAC Feasibility Study
fo r
The City of Orono
prepared by
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MEP Project No. 005 . 10.01
May 28, 2010
TABLE OF CONTENTS
Pa�e
EXECUTIVE SUMMARY ..................................................................................................................3
Introduction...........................................................................................................................................3
Scope.....................................................................................................................................................3
Summary ...............................................................................................................................................4
Recommendations.................................................................................................................................4
FACILITY AND OPERATIONS DESCRIPTION .....................................................................5
GeneralDescription...............................................................................................................................5
EnergyModeling Analysis......................................................................................................................5
TotalAnnual Energy Expense.................................................................................................................7
AnnualElectric Consumption.................................................................................................................8
AnnualNatural Gas Consumption .........................................................................................................8
Electric Energy End-Use Breakdown.......................................................................................................9
Natural Gas End-Use Breakdown...........................................................................................................9
ENERGY CONSERVATION OPPORTUNITY .......................................................................10
Summary of Recommendations............................................................................................................10
Conservation Opportunity Analysis......................................................................................................10
EnvironmentalImpact..........................................................................................................................13
ADDITIONAL INFORMATION .................................................................................................14
EQUIPMENT INVENTORIES ......................................................................................................17
GLOSSARY .........................................................................................................................................18
005.10.01 Page 2 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
EXECUTIVE SUMMARY
Introduction
MEP Associates has been retained by The City of Orono to perform an engineering and feasibility study on
the City Hall, Council Chambers and Police Department in Orono, Minnesota. The primary objective of
this study is to determine the feasibility of replacing the current HVAC system with a more energy efficient
geothermal system. The geothermal system will decrease operating costs and reduce the buildings carbon
footprint. The research and analyses in this report will assess the economic viability of the geothermal
system, incorporating energy consumption reduction and implementation costs.
Scope
Description of H l/.4 C Systems
Baseline— Existing HVAC System: The City Hall, Council Chambers and Police Department are currently
conditioned by natural gas furnaces with direct expansion (DX) cooling coils. There is one heat recovery
ventilator located in each of the two mechanical rooms to precondition the outside air. In addition, there
are sections of electric resistance baseboard radiation located at the large windows and entrances as well
as electric resistance heaters for the vestibules. The Police Department sally ports have gas fired unit
heaters and no cooling. Many of the occupants have electric space heaters in their work spaces.
Direct Replacement HVAC System: This system would replace the existing natural gas furnaces and DX
cooling with new high efficiency natural gas furnaces and high efficiency DX cooling. New energy
recovery ventilators will be provided to condition the ventilation air. The electric resistance heating and
gas fired unit heaters will remain. New programmable thermostats will be provided with password
protection for controlling temperature setpoints.
Geothermal HVAC System with Vertical Bore Well Field: A vertical bore geothermal HVAC system
would replace the existing natural gas furnaces and DX cooling. Each furnace will be replaced with a
water to air heat pump to handle the heating and cooling. New energy recovery ventilators will be
provided to condition the ventilation air. The electric resistance heating and gas fired unit heaters will
remain. New programmable thermostats will be provided with password protection for controlling
temperature setpoints.
Geothermal HVAC System with City Water Heat Exchanger: This system utilizes the same water to air
heat pumps and configuration as the previous system. This system replaces the vertical bore well field
with a double wall water to water heat exchanger. The heat exchanger will use water diverted from the
city water main to absorb and reject heat from the water to air heat pumps.
Energy Modeling of Hl/AC Systems
The DOE-2 eQUEST simulation engine was used to model the existing HVAC system as well as each of
the other systems included in the study.
The first model established the baseline for the existing HVAC system. This model was calibrated to the
actual utility bills and established the energy requirements of the buildings.
005.10.01 Page 3 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489 �www.mepassociates.com
The second energy use simulation represents the energy usage of the buildings when the existing furnaces
are replaced by new high efficiency furnaces. This model also increases the ventilation for the buildings
to bring them up to current code requirements.
The third energy use simulation represents the energy usage of the buildings when a geothermal HVAC
system with a vertical bore well field is used to heat and cool the buildings. This model includes the same
ventilation rates as the high efficiency furnace model.
The fourth energy use simulation uses the same equipment as the other geothermal option but utilizes the
city's water main as the energy source for the water to air heat pumps instead of a vertical bore well field.
Summary
The summary of the study results are shown in Table 1 and Table 2.
Table 7. Suinmary of Study Results
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High Efficiency Furnace System 47,690 1,743 22% - $90,950 -
Geothermal NVAC w/Well Field 48,460 4,890 30% $2,786 $222,600 47.3
Geothermal HVAC w/HX 53,130 4,890 32% $3,285 $190,460 30.3
Table 2. Annual Energy Consumption Comparison
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Existing HVAC System 223,730 61.0 7,218
High Efficiency Furnace System 176,040 53.1 5,475
Geothermal HVAC System 175,270 40.8 2,328
Hi h Efficienc Furnace S stem 170,600 36.9 2,328
Recommendations
It is our recommendation that The City of Orono implement the Geothermal HVAC System with a heat
exchanger connected to the city water main. This conversion has a lower initial cost than the Geothermal
HVAC System with a well field and also reduces the annual operating cost of the three buildings by the
largest amount. This system lowers the annual energy cost and increases the ventilation rates to meet
current code requirements. Additional savings could be realized by providing a more efficient heating
source to replace the electric resistance heating. Rezoning the ductwork according to the current office
layout would increase occupant comfort. Zoning changes and replacement of the resistance heating were
not included in this study.
005.10.01 Page 4 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
FACILITY AND OPERATIONS DESCRIPTION
General Description
The City Hall, Council Chambers and Police Department in Orono, MN were built in 1992. The buildings
are primarily heated and cooled by fifteen natural gas furnaces with DX cooling. The Council Chambers
building has horizontal furnaces that hang from the ceiling trusses. The City Hall and Police Department
each have a mechanical room in the attic space that has vertical furnaces for those buildings. Each
furnace has a pad mounted A/C condenser located on grade behind the buildings. A heat recovery
ventilator has been added to each of the mechanical rooms to reduce the load on the furnaces. The front
of the building has large glass walls that have electric baseboard radiation to pick up the heat loss in the
winter. The vestibules have electric resistance unit heaters in the ceiling and the Police Department sally
port has two gas fired unit heaters. There is no cooling in the vestibules or sally port.
The furnaces are controlled by programmable thermostats located in each zone.
Energy Modeling Analysis
The analysis was performed using the DOE-2 eQUEST simulation engine. DOE-2 is the most widely used
and accepted building energy analysis program that can predict the energy use and cost for all types of
buildings. DOE-2 uses a description of the building layout, constructions, operating schedules (lighting,
HVAC, etc.), conditioning systems, historical weather data, and actual utility rates provided by the user to
perform an hourly simulation of the building and to estimate facility energy use and cost.
Bui/ding Loads
Information on the building envelope construction, occupancy schedules, and lighting and equipment
schedules was provided by the building owner. A site investigation was conducted by MEP to gather
information about the existing systems and buildings, not provided by the owner.
1. Building Envelope Construction
Building construction, including walls, windows, and roofing, was modeled in accordance with the best
available information on the existing building. Walls were modeled with R-12 insulation. Building
fenestration was modeled with double clear window types. The roof was modeled with an insulation
value of R-38.
2. Occupancy Schedules
Full occupancy was modeled from 9am to 5pm with reduced occupancy from 7am to 9am in the
morning, over the noon lunch hour, and from 5pm to 6pm. The office section was modeled as
unoccupied on weekends and holidays. The council chambers schedule includes weekly evening
meetings and the police department is scheduled for limited 24 hour operation based on discussions with
the owner.
005.10.01 Page 5 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
3. Lighting and Equipment Schedules
Electrical lighting power densities were modeled in accordance with space assignments and typical
lighting power densities for each space. Domestic hot water usage was modeled based upon occupancy
and schedules in accordance with all space assignments. All electrical lighting and equipment uses,
annual domestic hot water consumption, occupancy rates and schedules, and building envelope
characteristics were modeled identically for both the existing building system and the proposed system.
Hl/AC Distribution Systems
The existing system and zoning was modeled according to the current building operation. Scheduled
equipment efficiencies were used with derating factors to model the existing equipment based on the type
of equipment and its age.
The calibrated model was used to create an energy simulation that produced energy consumption values
that matched the actual energy consumption for the building based on the utility bills provided by the
owner.
005.10.01 Page 6 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
ENERGY PROFILE
Total Annual Energy Expense
The electric utility is Xcel Energy. Based upon the customer utility bills an energy charge of
$0.04968/kWh was calculated, which includes the base energy charge, an environmental improvement
rider, and a fuel cost charge. A winter demand charge of $6.81/kW and a summer demand charge of
$10.15/kW were also included in the overall electric costs. A monthly customer charge of $22.00 was
included in the model. Energy charge credits, late payment charges, power factor correction charges,
adjusted demand charges, and other city and state fees were not included in this study. The gas utility is
CenterPoint Energy. Based upon the customer utility bills, a gas charge of $0.7782/therm was calculated,
which includes the cost of gas, delivery charge, and a gas affordability program charge. A monthly
customer charge of $35.00 was included in the model. The total annual energy expense for the baseline
model is shown in Figure 1.
53,500 _ _ __ _
53,000 . _ _
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JAN FEB MAR APR MAY JUN 1UL AUG SEP OCT NOV DEC
■Xce!Energy Electric Charges ■Natural Gas Char�es
Figure 1. Baseline Annual Energy Expense
005.10.01 Page 7 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
Annual Electric Consumption
Monthly energy consumption and demand for the current configuration were taken from the December
2008 through November 2009 utility bills provided by the owner. The calibrated model monthly values
were calculated based on occupancy rates and schedules as defined in the energy modeling analysis
section. The monthly energy consumption, demand, and utility charges of the existing system are listed in
Table 3.
Annual Natural Gas Consumption
Monthly natural gas consumption for the existing building was taken from the December 2008 through
November 2009 utility bills provided by the owner. The calibrated model monthly values were
calculated based on occupancy rates and schedules as defined in the energy modeling analysis section.
The monthly natural gas consumption and utility charges of the existing system are listed in Table 3.
Table 3. Energy Consumption of Existing System Model
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January 23,564 60.9 1,632 1,171 475 1,305
February 20,172 57.7 1,246 1,002 449 1,005
March 19,815 48.2 957 984 375 780
April 16,827 44.1 509 836 343 431
May 15870 57.9 181 788 451 176
June 17670 58.2 62 878 652 83
July 18878 60.1 49 938 672 73
August 18992 61.1 48 943 683 73
September 15652 51.7 65 778 578 86
October 15863 50.0 336 788 390 296
November 18128 46.9 791 901 365 651
December 22302 56.9 1342 1108 443 1,079
Total 223,733 61.1S/60.9W 7,218 11,115 5,876 6,038
005.10.01 Page 8 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC�7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489 �www.mepassociates.com
Electric Energy End-Use Breakdown
Electrical consumption is broken into building end-uses of cooling, lighting, miscellaneous equipment,
pumps, fans, and heat rejection. Figure 2 outlines the annual energy consumption by end-use for the
current building operation as a percentage of the total annual electrical consumption.
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Figure 2. Electric Energy End-Use Breakdown of Existing System Model
Natural Gas End-Use Breakdown
Natural gas consumption consists of end-uses of heating and domestic hot water heating. Figure 3
outlines the annual natural gas consumption by end-use for the current building operation as a percentage
of the total annual gas consumption.
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Figure 3. Natural Gas End-Use Breakdown of Existing System Model
005.10.01 Page 9 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC�7G07 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
ENERGY CONSERVATION OPPORTUNITY
Summary of Recommendations
Table 4 gives the estimated annual demand, energy, and natural gas consumption savings for the three
system configuration options. The annual estimated cost savings associated with the demand, energy, and
natural gas savings compared to the high efficiency furnaces are shown. The carbon savings as well as the
capital cost, and simple payback for each option are also shown in Table 4.
The City Hall, Council Chambers and Police Department are located next to the City of Orono's water
treatment facility. This allows for the opportunity to use water to air heat pumps in these buildings that are
tied to the city water main through a double wall heat exchanger. The use of the city water main will
increase the efficiency of the heat pumps due to the typical 50°F temperature of the city water supply. The
geothermal HVAC with the heat exchanger (HX) has the greatest energy savings as well as the greatest
reduction in carbon dioxide production.
For detailed descriptions and analyses, please refer to the Conservation Opportunity Analysis section.
Ta,ble 4. Summary of Recommendations
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High Efficiency Furnace System 47,690 1,743 22% - $90,950 -
Geothermal HVAC w/Well Field 48,460 4,890 30% $2,786 $222,600 47.3
Geothermal HVAC w/HX 53,130 4,890 32% $3,285 $190,460 30.3
Conservation Opportunity Analysis
Demolition
Demolition work for this project will consist of the removal of the fifteen natural gas furnaces and their
corresponding condensing units. The existing thermostats would be removed. The refrigerant lines and
combustion air and exhaust ductwork would be removed and the penetrations sealed.
New Construction and Operation
The proposed system will utilize water-to-air heat pumps that will either extract or reject heat to the city
water main as needed to heat or cool the building. There will be a double walled brazed plate heat
exchanger to ensure that there is no mixing of the heat pump water with the city water. Piping would need
to be buried between the buildings and the location of the connection to the city main.
The new heat pumps would be controlled by new programmable thermostats and serve the same zone as
the furnace being replaced. These thermostats will be able to be locked out to prevent unauthorized users
from adjusting the settings.
005.10.01 Page 10 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
Economic Analysis Description
The proposed configuration was modeled using the DOE-2 eQUEST simulation engine. The building
construction, schedules, and utility rates were all identical to the baseline simulation. The simulation
results showed reduction in both the energy consumption and demand. Figure 4 shows the monthly
breakout of the estimated electric and natural gas costs for the three buildings. The monthly energy usage
and costs for the proposed HVAC System are shown in Table 5 as a comparison to the monthly
consumption as seen in the baseline system.
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■Xcel Ener�y Electric Charges ■Natural Gas Charges
Figu�e 4. Geothermal HV.9 C w/HX Estimated Annual Energy Expense
The capital costs include equipment, installation and engineering fees. The equipment and installation
estimates were provided by UMR Geothermal and are included in the additional information section
following the report.
005.10.01 Page 11 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC�7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
Table 5. Energy Consumption of the Geothermal w/HX Configuration
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January 19,004 70.0 424 944 546 365
February 16,201 66.9 338 805 521 298
March 15,719 58.7 305 781 457 273
April 12,726 49.1 182 632 382 177
May 11647 40.8 89 579 318 105
june 12753 36.5 56 634 408 79
)uly 13035 36.6 49 648 410 73
August 13329 36.9 48 662 413 72
September 12044 35.6 54 598 398 77
October 11839 48.0 145 588 374 148
November 14225 58.7 257 707 457 235
December 18082 66.3 380 898 516 331
Total 170,604 36.95/70.OW 2,327 8,476 5,200 2,233
Electric Energy End-Use Breakdown
Electrical consumption is broken into building end-uses of cooling, lighting, miscellaneous equipment,
pumps, fans, and heat rejection. Figure 5 outlines the annual energy consumption by end-use for the
proposed system as a percentage of the estimated total annual electrical consumption.
Pw7ips�nd 4�entilation
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Figure S. Electric Energy End-Use Breakdown of Geothermal Hl/AC w/HX
005.10.01 Page 12 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
Natural Gas End-Use Breakdown
Natural gas consumption consists of end-uses of heating and domestic hot water heating. Figure 6
outlines the annual natural gas consumption by end-use for the proposed system as a percentage of the
estimated total annual gas consumption.
Domestic Hot
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Figure 6. Natural Gas End-Use Breakdown of Geothermal Hl/AC w/HX
Environmental Impact
As part of this study, the reduction in carbon dioxide pollutants is considered. The carbon dioxide
emissions are calculated based upon consumption from the existing systems and proposed geothermal
system energy models. The pounds of carbon dioxide produced were calculated based on the energy use
modeled and the geographic location of the building'. Table 6 gives the tons of carbon dioxide produced
annually and over a 20-year lifetime by each of the three systems and the savings versus the existing
system. This proposed system would provide a savings of 48 tons of COZ per year.
Ta,ble 6. Annual and Lifetime Carbon Footprint
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High Efficiency Furnace System 153 1,836 44 22%
Geothermal HVAC w/Well Field 137 1,644 60 30%
Geothermal HVAC w/HX 134 1,608 63 32%
' Greenhouse Gas Emissions for electrical and natural gas consumption are based upon calculations from the EPA
found at http://www.epa.gov/rdee/energy-resources/calculator.html.
005.10.01 Page 13 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
ADDITIONAL INFORMATION
Construction Cost Estimate-High EFficiency Furnaces
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C� _ "� ' ■��� GEODCCHANCE
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5115 Industrial Street Maple Plain,MN 55359 Bus:(763)479-6325 Fax:(763)479-2183
Cornrentlonal budq�t P�opa►sal
April 23, 2010
MEP and Associates Project: O►'ono ciry hall and PD
Materials to include:
Equipment:
15-Carrier furnaces 94%efficient,2-stage,with variable speed fans 58MV6
15-Carrier 14+SEER air coriditioners
15-Cladlite slabs for AC units to sit on
Ductwork:
`-Complete ductwork and fittings to connect all supply and return trunks to units
TOTAL COST-- $$�,000.00
iJMR Geothermal,Inc.
Chad Alsaker
Design and Sales
005.10.01 Page 14 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC�7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489 �www.mepassociates.com
Construction Cost Estimate- Geothermal System w/Heat Exchanger
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-- Smolysf,ans�c�rn+�d�
5115 Industrial Street Maple Plain,MN 55359 Bus: (763)479-6325 Fax: (763)479-2183
�wt b�t Pr�qws�i
May 21,2010
MEP and Associates Project: Orono city hall and PD
Materials to include:
Equipment:
1�Waterturnace,"Envision"�ton and under are single speed,3.5ton and over are 2-speed,
geothermal heat pumps
1�Waterturnace pump packs
1�Return air boots with transitions
1�Cladlite slabs for units to sit on
1�Vision Pro thermostats
Ductwork:
"-Complete ductwork and fittings to connect all supply and return trunks to units
Heat exchanger tied to city water supply:
*-flat plate heat exchanger
"-800'of horizontal boring with 3"HDPE supply and return lines
*-pumping to units with P/T ports for servicing
TOTAI,COST $178,��.��
UMR Geothermal,Inc.
Chad Alsaker
Design and Sales
005.10.01 Page 15 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC� 7607 Fquitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
Construction Cost Estimate- Geothermal System w/Well Field
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�=1"wri'�_�- "l���;.�� �oDCCf1AMGE�
51151ndustrial Street Maple Plain,MN 55359 Bus:(763)479-6325 Fax:(763)479-2183
Geothermal budqet Pr�aposal
April 23, 2010
MEP and Associates Project: O�ono city hall and PD
Materials to include:
Equipment:
15-Waterfurnace,"Envision"3-ton and under are single speed, 3.5ton and over are 2-speed,
geothermal heat pumps
15-Waterfurnace pump packs
15-Return air boots with transitions
15-Cladlite slabs for units to sit on
15-Vision Pro thermostats
Ductwork:
'-Complete ductwork and fittings to connect all supply and return trunks to units
Loop field as prescribed by MEP:
"-Complete piping &fittings to provide 36-tons of vertical ground loops to include geoclips,
the header system tothe building,flushed, purged,and filled with antifreeze protection
`-Complete hose kit from pump pack to unit with P/T ports for servicing
"-Complete drilling,excavation,and back filling of vertical ground loop
TOTAL COST-- $210,000.00
i1MR Geothermal,Inc.
Chad Alsaker
Design and Sales
005.10.01 Page 16 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates,LLC�7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489 �www.mepassociates.com
EQUIPMENT INVENTORIES
Table 7.
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005.10.01 Page 17 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Swdy
engineers � consultants � commissioning
MEP Associates,LLC�7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489 �www.mepassociates.com
GLOSSARY
Btu: measure of heat equal to the amount of energy required to raise one pound of water one degree
Fahrenheit. [British thermal unit]
coefficient of performance (COP) - cooling: the ratio of the rate of heat removal to the rate of energy
input, in consistent units, for a complete refrigerating system or some specific portion of that system
under designated operating conditions.
coefficient of performance (COP), heat pump-heating: the ratio of the rate of heat delivered to the
rate of energy input, in consistent units, for a complete heat pump system, including the compressor and,
if applicable, auxiliary heat, under designated operating conditions.
demand: the highest amount of power(kilowatts) consumed by a building or facility.
energy efficiency ratio (EER): the ratio of net cooling capacity in Btu/h to total rate of electric input in
watts under designated operating conditions. [See coefficient of performance (COP) - cooling.]
GPM: gallons per minute.
heat pump: one or more factory-made assemblies that normally include an indoor conditioning coil,
compressor(s), and an outdoor refrigerant-to-air coil or refrigerant-to-water heat exchanger. These units
provide both heating and cooling functions.
kilowatt(kT�: the basic unit of electric power. Equal to 1000 W.
kilowatt-hour(kWh): the basic unit of electric energy. Equal to 1000 Wh.
rated R-value of insulation: the thermal resistance of the insulation alone as specified by the manufac-
turer according to recognized trade and engineering standards in units of h•ftz•°F/Btu (m2•K/W) at a
mean temperature of 75°F (24°C). Rated R-value refers to the thermal resistance of the added insulation
in framing cavities or insulated sheathing only and does not include the thermal resistance of other
building materials or air films. (See thermal resistance.)
thermal resistance(R-value): the reciprocal of the time rate of heat flow through a unit area induced by
a unit temperature difference between two defined surfaces of material or construction under steady-
state conditions. Units of R are h•ft�•°F/Btu (m��K/W).
ton: measure of heat removal capacity equal to 12,000 BTUH, derived from quantity of heat required to
melt one ton of ice in a 24 hour period.
005.10.01 Page 18 of 18 City of Orono
May 28,2010 Geothermal HVAC Feasibility Study
engineers � consultants � commissioning
MEP Associates, LLC� 7607 Equitable Drive,Eden Prairie,MN 55344�phone:952.224.4488 fax:952.224.4489�www.mepassociates.com
��
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: LYLE OMAN, BUILDING OFFICAL
SUBJECT: MINNETONKA BEACH BUILDING INSPECTIONS
DATE: JLTNE 11, 2010
Minnetonka Beach has requested that some zoning inspections be included as part of the
Building Inspections Agreement between the cities of Orono and Minnetonka Beach.
An amended Agreement is attached for Council review prior to discussion at the work session.
AMENDED AND RESTATED AGREEMENT
THIS AMENDED AND RESTATED AGREEMENT is made and entered into this
day of , 2010, by and between the CITY OF ORONO, a Minnesota
municipal corporation ("Orono"), and CITY OF THE VILLAGE OF MINNETONKA
BEACH, a Minnesota municipal corporation ("Minnetonka Beach")(hereinafter the "Cities").
RECITALS
WHEREAS, the Cities entered into an agreement for building inspection services on
January 1, 1989 ("Building Inspections Agreement"); and
WHEREAS, Minnetonka Beach is currently requesting the Building Inspections
Agreement be amended to provide for the inspection of building setbacks, inspection of zoning
ordinance violations, and assistance of enforcing performance agreements; and
WHEREAS, the Cities desire to amend and restate their previous agreement to reflect
the change in services requested by Minnetonka Beach; and
WHEREAS, the Cities agree that this Agreement amends and replaces the Building
Inspections Agreement; and
WHEREAS, Minn. Stat. § 471.59 authorizes governmental units by agreement of their
governing bodies to jointly or cooperatively exercise any powers common to them.
NOW THEREFORE, the Cities agree as follows:
1. PURPOSE. The purpose of this Agreement is to establish a framework whereby
Orono will perform building and zoning inspection services and assist with zoning ordinance
enforcement for Minnetonka Beach.
2. DEFINITIONS. The following definitions apply to this Agreement:
a. "Building Code" means the current edition of the Minnesota State
Building code as adopted by Minnesota Statutes chapter 326B including the Minnesota Rules
and codes adopted by reference therein; and including revised or updated editions of said rules
and codes as may from time to time by duly adopted by the State:
b."Zoning Ordinance"means Minnetonka Beach Zoning Ordinance contained in
Chapter Two of the City Code of Ordinances entitled Land Use Management—
Zoning, as well those Sections of Chapter One pertaining to code enforcement,
definitions and code interpretation.
143899v3 1
c. Performance Agreement means an agreement entered into between a property
owner and the City Authorized by Chapter One Section 111.
3. TERM. The effective date of this Agreement shall be on the date this Agreement
is approved by the governing bodies of the Cities and shall remain in force and effect for one
year from the date this Agreement is approved and shall be automatically renewed annually
thereafter for each successive contract year unless terminated by either party serving written
notice within 60 days of current contract expiration.. Any such termination shall also conform to
other applicable provisions in this Agreement and shall be subject to Minnetonka Beach paying
any and all charges due for services rendered prior to the termination, including the full amount
of the retainer fee for the final month of service.
4. SCOPE OF SERVICES. Orono agrees that it will provide building inspection
services and assist with Zoning Ordinance enforcement for Minnetonka Beach subject to the
following conditions:
a. Adoption of Building Code. Minnetonka Beach agrees to adopt by
ordinance the Minnesota State Building Code, as defined above, and to keep such adoption
current as new model code editions are subsequently adopted by the State. Minnetonka Beach
may adopt the standard fee schedule or any alternative fee schedule as provided by 2MCAR
1.1011 (UBC 304 a). Orono shall inform Minnetonka Beach in a timely manner whenever the
ordinances of Minnetonka Beach must be revised to include a new or revised code edition.
b. Level of Services. The level of services rendered to Minnetonka Beach by
Orono shall be essentially the same as the services rendered by Orono in the City of Orono,
except as hereinafter stated. The basic services shall include preconstruction plan review and on-
site construction inspection as required for enforcement and administration of the Building Code
and the Zoning Ordinance. Specifically included are all services related to general construction,
building setbacks, plumbing, heating, ventilating, air conditioning, and refrigeration work.
Orono will provide the necessary inspection, provide information and stop construction when
deemed necessary to enforce the Zoning �rdinance, Performance Agreement requirements
related to building on the land, condition established by the City Council in the approval of
conditional use permits and granting variances and any other Chapter Two Land Use
Management violation.. Specifically excluded are any services relating to administration or
enforcement of the following:
• National Electric Code, which is under the jurisdiction of the State Board of
Electricity.
• Erosion Control and Post Construction provisions of the Zoning Ordinance which
shall be administrated and enforced by the Minnehaha Creek Watershed District
The Building Code and Zoning Code inspections shall be performed by a certified Building
Official of the State of Minnesota, or by a qualified building inspector working under the direct
supervision of the Orono Building Official.
143899v3 2
c. Administrative Procedures. This section is set forth to clarify the
responsibilities of each participant and to establish procedures for issuing permits and
performing inspections.
1) Responsibility of Building Permit Holder(Owner or Contractor):
• Provide pre-permit confirmation of all Building Code and Zoning
Ordinance requirements with sufficient site and construction
design information as may be required by Minnetonka Beach
and/or the Orono Building Official.
• Perform all construction in compliance with all Building Code and
Zoning Ordinance requirements.
• Pay all required license, plan review, permit and inspection fees.
• Call Orono for all required inspections with sufficient notice for
proper scheduling (24 hour notice).
2) Responsibility of Minnetonka Beach:
• Accept applications, plan specifications for all building and other
permits and administer the requirements of State Statute far the
timely issuing of all building permits
• Administer all zoning and subdivision requirements including
approval of plats, lot combinations, grading and erosion control
plans, site plans, building size, location and use, and performance
standards at the time of building permit application and as a
condition of issuing the building permit.
• Administer all contractor licensing requirements.
• Issue all permits and collect local permit fees and state or regional
charges including Metropolitan Council Environmental Services
charges and Building Code surcharges. Minnetonka Beach shall
send copies of all building permits to Orono on a regular basis.
• Maintain permanent records.
• Complete all periodic reports and governmental surveys.
• Prosecute all City Code violations or take necessary civil actions of
law to enforce the City Ordinance, and Performance Agreement, or
take other actions deemed appropriate by the City Council
3) Responsibility of Orono:
• When requested attend pre-construction meetings with Minnetonka
Beach City Administrator or City Planning and Zoning Administrator.
• Perform all preconstruction building plan reviews pursuant to code.
• Perform all construction inspections required for Building Code
enforcement.
• Perform all construction inspections required for Chapter Two Land
Use Management enforcement including but not limited to: principal
143899v3 3
use setback, and height requirements, driveway and accessory use set
back, driveway and impervious surface, grading, tree preservation,
shore land protection, removal and disposal of hazardous waste and
material, site maintenance and other inspections required for Chapter
Two Land Use Management enforcement.
• Perform all construction inspections required to enforce Chapter Two
Land Use Management provision of the City Code, conditions required
by the City Council as part of granting a variance or conditional use
permit and to assure that the building and other uses including but not
limited to landscaping,placement of fences and walls.
• Perform all demolition inspections and approve all demolition permits
as required by the City Ordinance and Performance Agreement.
• Provide inspection reports and other information for permanent
records kept by Minnetonka Beach.
• Perform inspections and on-site enforcement related to Chapter Two
of the City Code of Ordinances entitled Land Use Management—
Zoning Ordinance violations. The City to provide follow-up
enforcement.
• Provided that the City is responsible for all notifications and follow-
up, assist with enforcing provisions of Performance Agreements.
• Consult with the City Administrator, Planning and Zoning
Administrator, City Attorney, Public Works Director and Minnehaha
Creek Watershed District as deemed necessary by the Building
Official.
• Assist in all Building Code, Zoning Ordinance and Performance
Agreement violations, civil actions, and prosecutions with the Orono
Building Official's time, records, and expert information.
• Provide general Building Code information to citizens of Minnetonka
Beach on the same basis as provided the citizens of Orono.
• Provide other inspection services or technical recommendations to the
City Staff and City Council related to Building Code matters, as may
from time to time be requested by Minnetonka Beach.
• The Building Official of Orono will work with Minnetonka Beach's
Fire Marshal and where appropriate the Minnetonka Beach City
Administrator, Public Works Director, Planning and Zoning
Administrator and Minnehaha Creek Watershed District on all pre-
construction, construction and violations as part of the regular service
in addition to other inspection services such as hazardous building
services. These services shall be billed at the normal inspection rate
set forth in Exhibit A of this Agreement.
• At the discretion of the Building Official, require corrections to the
wark being performed and/or to stop work that is being done in
violation of the building code, zoning ordinance, performance
agreement or resolutions of the City Council.
• Once an "as built" site plan in the form prescribed and as required by
the performance agreement, including but not limited to grading,
143899v3 4
landscaping the placement of principal and accessory land uses, is
approved by the Building Official as being in conformance with the
approved plans and specifications contained in the Performance
Agreement, and when all conditions of the Performance Agreement
have been satisfied, the Building Official may issue a Certificate of
Occupancy.
4) Procedure for Building and Zoning Code Administration:
• Minnetonka Beach shall review all pertinent zoning requirements and
site plans including building size, location and use and certify same to
Orono Building Official as meeting Minnetonka Beach's approval.
• Orono's Building Official shall review the building construction plans
for conformance with the Building Code and Minnetonka Beach's
Building Code section entitled "Demolition Permits; Asbestos Survey,
Removal and Disposal" and work with the applicant to approve,
modify or reject the same.
• Minnetonka Beach, upon approval of the plan by the Orono Building
Official and consistent with all local requirements, issues the building
permit, collects the local and regional fees and on a regular schedule
shall send copies of all building permits to Orono.
� Permit Holder commences construction and calls for all required
inspections (24 hour notice is requested).
• Orono Building Official, or designee, performs all required inspections
and notifies Minnetonka Beach in a timely manner but at least monthly
of progress, any violations, and final completion.
• Orono, upon final approval by Orono's Building Official, and
consistent with all local requirements of Minnetonka Beach, issues the
Certificate of Occupancy.
5. ADMINISTRATIVE RESPONSIBILITY. The daily administration of the
inspection services rendered to Minnetonka Beach pursuant to this Agreement shall be under the
sole discretion of Orono. The degree of services rendered, the standards of performance and
other matters relating to regulations, and policies shall remain under the control of Orono.
Headquarters for the services rendered to Minnetonka Beach under this Agreement shall be
located at Orono city offices. Orono's Building Official shall submit to Minnetonka Beach a
monthly report of services rendered and charges due, in such form and detail as Minnetonka
Beach may reasonably require, as well as periodic suggestions regarding other matters relating to
the inspections services.
6. COMMUNICATIONS, EQUIPMENT AND SUPPLIES. Orono shall provide
the necessary supplies, equipment and vehicles to the Orono Building Official, except
Minnetonka Beach shall provide any necessary supplies that must be specifically printed for
Minnetonka Beach such as permits, forms, etc.
143899v3 S
7. PERSONNEL, EMPLOYEES OF ORONO. Orono is an independent
contractor. Personnel assigned to perform the inspections for Minnetonka Beach shall be
employees of Orono, and Orono shall assume all obligations arising out of the employment
relationship, including but not limited to salary, workers' compensation, Public Employees
Retirement Association, withholding tax and health insurance with respect to such personnel.
Minnetonka Beach shall not be required to furnish any fringe benefits or compensation
whatsoever.
8. ALL PERSONNEL TO BE OFFICERS OF MINNETONKA BEACH. The
Orono Building Official or Inspector assigned to duty within Minnetonka Beach shall be
provided specific authority to administer and enforce the Building Code, Zoning Ordinance
including provisions of the Performance Agreement and conditions contained in a City Council's
resolution approving a conditional use permit and or granting a variance provided by this
Agreement. Such authority shall be granted by proper action of the City Council of Minnetonka
Beach through adoption of an ordinance specifying such authority.
9. ENFORCEMENT. Enforcement policies within Orono shall prevail as the
enforcement policies within Minnetonka Beach. Orono personnel assigned to duty in
Minnetonka Beach shall enfarce the Building Code, Zoning Ordinance including provisions of
the Performance Agreement and conditions contained in a City Council resolution approving a
conditional use permit and or granting a variance. Orono Building Official will not enforce any
other local, state or federal regulations, including the sections of the Minnesota State Building
Code not included in the definition provided in Section 2, unless such enforcement is otherwise
specifically provided for by written contract.
10. CODE VIOLATIONS AND PENALTIES. All violations occurring within
Minnetonka Beach shall be: resolved by agreement between the parties, resolved by civil action
of law and/or charged in accordance with the ordinances of that City and shall be subject to the
penalties provided therein. Prosecution of such violation shall be by the Prosecuting Attorney of
Minnetonka Beach. All costs and expenses incurred by said prosecution or other legal actions or
the Minnetonka Beach City Attorney shall be paid by Minnetonka Beach.
11. COOPERATION AND ASSISTANCE. Minnetonka Beach shall provide full
cooperation and assistance to Orono, its officers, agents, and employees in the rendering
inspections and the Orono Building Official shall fully cooperate with all officers, agents and
employees of Minnetonka Beach. Any problems resulting from the performance of these
inspection services by the Orono staff shall be referred to Orono City Administrator who must
respond to the Minnetonka Beach City Administrator within five (5) days of such notice.
12. FEES AND BILLING.
a. Fees. Minnetonka Beach shall pay Orono for the services performed
pursuant to this Agreement in the amount listed in Exhibit A. The fees in Exhibit A may be
revised from time to time by written agreement of the parties.
143899v3 6
b. Billin�. Orono shall bill Minnetonka Beach on or before the 15`� day of
each month for the retainer fee, plan review, hourly and inspection charges incurred in providing
services during the previous month. Minnetonka Beach shall remit payment thereon on or before
the 1 St day of the next month.
13. INDEMNIFICATION. Orono shall defend and indemnify Minnetonka Beach
and its employees, officials, and agents from and against all claims, damages, injuries or death,
losses or expenses, including attorney fees, which Orono may suffer or for which it may be held
liable, arising out of or resulting from the assertion against them of any claims, debts or
obligations in consequence of the performance of the Orono Building Department per this
Agreement. Under no circumstances, however, shall Minnetonka Beach be required to pay on
behalf of itself and Orono, any amounts in excess of the limits on liability established in
Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for
Minnetonka Beach and Orono may not be added together to determine the maximum amount of
liability for Minnetonka Beach. The intent of this section is to impose on Minnetonka Beach a
limited duty to defend and indemnify Orono for claims arising out of the performance of this
Agreement subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose
of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating
conflicts between the parties and to permit liability claims against both parties from a single
occurrence to be defended by a single attorney.
14. AMENDMENTS. Any amendments, addenda, alterations, ar modifications to
the terms and conditions of this Agreement shall be in writing and signed by both parties.
15. NOTICES. Pursuant to this Agreement, notices shall be hand delivered or
mailed as follows:
AS TO ORONO: City of Orono
Attn.: City Administrator
2750 Kelley Parkway
P.O. Box 66
Crystal Bay, MN 55323
AS TO
MINNETONKA BEACH: City of the Village of Minnetonka Beach
Attn.: City Administrator
2945 Westwood Road
Minnetonka Beach, MN 55361.
16. ENTIRE AGREEMENT. This Agreement represents the entire Agreement
between Orono and Minnetonka Beach and cancels any and all prior agreements or proposals,
written or oral, between the parties relating to the subject matter hereof.
143899v3 ']
Date: CITY OF ORONO
By:
Its Mayor
ATTEST:
Linda S. Vee
Date:
CITY OF MINNETONKA BEACH
By:
Its Mayor
ATTEST:
Marilyn Regnier
]43899v3 $
EXHIBIT A
FEES AND CHARGES
The following Exhibit outlines the services available and the costs for those services as of
, 2010.
A. Monthly Retainer Fee: The monthly retainer fee is for reimbursement of general
Orono overhead expenses attributable to providing service to Minnetonka Beach, which amount
shall be $25.00 per month.
B. Inspection Charge: The inspection charge is for time spent by the Orono Building
Official or his authorized inspector in the performance of the building inspection services
described herein at a charge of$30.00 per '/z hour inspection.
C. Hourly Service Charge: An hourly service charge for time spent by the Orono
Building Official, his authorized inspector or another authorized agent of Orono at meetings with
officials or employees of Minnetonka Beach, and any time spent in preparation for or
appearances in court, public hearings, Planning Commission, or City Council meetings, travel to
and from such meetings and for other services not specifically defined in this Agreement.
(Minnetonka Beach must first obtain approval from the Orono City Administrator, and in his or
her absence, the Orono Building Official, before an authorized agent of Orono can perform an
additional service not defined in this Agreement.) The amount of the hourly charge shall be
$40.00 per hour. The hourly rate may be prorated on the basis of 15 minute increments.
D. Plan Review Fees: Plan Review Fees shall be paid to Minnetonka Beach directly
by each building permit applicant in accordance with the then current Orono fee schedule.
Orono shall charge Minnetonka Beach for any time spent in such plan reviews as part of the
monthly billings.
E. Future Adjustment in Char�es: It is specifically agreed that Orono may annually
review and increase or decrease the amounts charged for the monthly retainer fee, hourly service
charge and/or inspection charge based upon changes in the cost of providing employees and/or
equipment for such services. The amount charges in any given year shall be as established in the
current Orono fee schedule. Orono shall notify Minnetonka Beach at least 90 days prior to the
effective date of any change in the rates charged. Such changes in dollar amount charged may be
made without voiding this Agreement, but shall be exercised by an amendment of this Exhibit.
143899v3 9
��`/
MEMORANDUM
To: Mayor and Council �
Jessica Loftus, City Administratore�
From: Mike Gaffron, Asst. City Administrator
Date: June 11, 2010
Subject: Memo to MCWD re: Summary of Activity - Management of Big Island Park
I am preparing a summary of Orono's management activity regarding the Big Island Park
Property. Gabriel and others will be updating the MCWD Board at their meeting on June 17
regarding the various decisions and choices the City has made over the past 3-4 years. I will
distribute the draft summary to Council Monday evening for review at Tuesday's work session.
�,�� 5���:s�,.� � �
(�z� �i�� �'�-_-� �(,¢�"� °
e
MEMORANDUM
r
To: Minnehaha Creek Watershed District Board of Managers
Eric Evenson, District Administrator
From: City of Orono���� ��!!�-,��
Date: June 15, 2010
Subject: Update and Summary of Activity - Management of Big Island Park
It is our pleasure to provide you with a summary of the activities undertaken by the City of
Orono over the past 4 years towards establishing a sustainable management program for Big
Island Park.
We realize that what may seem to be snail's-pace progress on a `Management Plan' document is
better characterized as a steady progression of directed actions and learning experiences resulting
in a better understanding of the opportunities and limitations for maintaining this public park in
an island setting. •
Our vision and goals for the Park have changed somewhat from those we initially started with in
2006. We now believe that had we formally set forth those goals shortly after acquisition of the
site, we would ultimately be unable to fulfill a number of them. When the Veterans Camp
ceased operation, Orono expressed concerns about security and maintenance of the property. In
the ensuing years the level of vandalism of the basic park facilities has caused us to reconsider
the level of services and amenities that can reasonably be provided. At the same time, our
commitment remains steadfast to managing this resource in a manner that supports the
provisions of the MCWD Conservation Easement.
Property Acquisition
As you know, in Apri12004 the Big Island Veterans Camp Board of Governors voted to close
the Camp and sell the property. The City Council immediately appointed Gabriel Jabbour to
represent the City in discussions with Three Rivers Parks, Hennepin County and the Department
of Veterans Affairs with regards to maintenance of the property in the interim and reaching an
acceptable outcome for future use of the property. During 2004 and into 2005, the City put
substantial effort into discussions with existing and potential stakeholders, and concluded that
permanent public ownership of the property was of paramount importance.
A financial package was put together to meet the $5.85 million price tag of the Camp, including
$1.4 million in available City park funds, $1.6 million in Orono HRA Public Proj ect Revenue
Bonds, and a $2 million grant from the State of Minnesota. In early 2005 MCWD agreed to
partner with the City by contributing the remaining $850,000 in exchange for a Conservation
Easement over a major portion of the property. Purchase of the property was completed in
January 2006.
Big Island Park Management Activity
June 15,2010
Page 2
Initial Actions
In February 2006 a Big Island Park Committee was appointed by the City Council to assist in
formulating an action plan for making the property available for public enjoyment. The
Committee identified immediate items of concern, including:
1) Removal of hazardous buildings;
2) Refurbish remaining buildings: a)NW & South Pavilions & T South toilet building- need to
make ADA compliant, functional, and vandal-proof; b) Entrance office; c) block storage
buildings
3) General ADA accessibility for docks, bathrooms, pathways to bathrooms, etc.
4) Site work needed, including grading of pathways; shoreline erosion control; general debris
removal; tree trimming; well/water system functionality; protect existing septic systems;
electric service &phone lines.
5) Identify City permit and other approvals needed (Permanent Dock CUP, demo permits,
plumbing permits, etc.
6) Other safety items such as fence at bluff areas, etc.
7) GPS all buried facilities and utility lines
8) Orono Schools proposed Summer Institute
9) Coordination of public safety services
During 2006 the MCWD Conservation Easement was formally established and mapped. The
City Council authorized expenditures for burying power lines and replacement of the well.
A Hazardous Materials Inventory of the mess hall, cabins, and storage buildings on the property
was completed in preparation far demolition, and the historic significance and value of the
remaining buildings was considered prior to their removal. Gabriel Jabbour with the assistance
of many volunteers completed the new well and water system, refurbished restroom facilities,
removed unsafe structures and equipment, and made significant progress on general debris
cleanup. The amount of debris accumulated throughout the 57-acre property over many decades
was far in excess of that anticipated. Gabriel was careful to avoid disturbance of the natural
amenities of the site during demolition and debris removal.
2006 was also the initial session of Orono Schools' Big Island Institute. Melanie DeLuca
reported that the Institute spent 9 weeks on the Island, with 156 students participating (Grades 2-
8). 36 Scholarships were provided for low-income children, and 23 communities were
represented by students that participated. Major financial contributors to the Institute included
Rotary Clubs of Orono, Westonka, Plymouth, and Wayzata; the Jeffers Foundation; and the
Freshwater Society
In November 2006 the Council recognized the significant contributions of volunteers who
donated their time, talents, effort and equipment toward improving Big Island Park totaling the
equivalent of more than $350,000 in value. Those recognized included Wes Bendickson, Tom
Niccum, Brett Niccum, Tony Schmidt, Don Anthony, Mike Brown, Gabriel Jabbour, and Greg
Wenzel of Xcel Energy.
Big Island Park Management Activity
June 15,2010
Page 3
Management Activity 2007-2010
Rather than continuing in a chronology, the following activities and issues are arranged by topic.
A. Buildings and Other Facilities
Buildin�s. The City initially intended to permanently retain the two main pavilions or
park shelter buildings, the toilet building on the South hill, a couple of cabins as storage
buildings, and the small entrance building by the docks. At the time of acquisition, there
was some discussion regarding attempting to save the main dining hall that had fallen
into severe disrepair; it was later determined that the cost of refurbishing it for public use
was astronomical and it was a liability from a safety perspective, and eventually was
demolished.
By 2007 the basic facilities had been placed in serviceable condition, the north pavilion
and its toilet facility were operational, the south toilet building had functional facilities,
and the south pavilion was serving the Big Island Institute as a base of operation. Then
the vandalism began. The toilet facilities in the north pavilion were ransacked in 2008,
and the City made plans to `armor' that portion of the building by replacing the
woodframe walls with concrete blocks and an impenetrable doorway system. Before that
work could be commenced, the south toilet building was trashed. After many debates
over the long-term feasibility of maintaining sanitary facilities at the Park, the City
eventually determined that provision of permanent toilet facilities was no longer a
possibility, and the potential for use of portable toilets was seen as an open invitation to
vandalism and not worth the effort. The toilet facilities have since been removed, and the
south toilet building has been demolished.
The feasibility of maintaining the remaining buildings is a constant concern. The entry
building near the docks has long since had its windows broken out, the pavilions are left
open to discourage vandals. Over the winter of 2009-10 some of few the remaining
picnic tables on the property were dragged out onto the lake by someone, where they
became a hazard and had to be retrieved. Many other tables have disappeared over the
years.
An additional item of concern has been how to preserve historical man-made and
architectural elements remaining on the property. The primary element is the promenade
staircase near the docks, the original entryway to the Amusement Park constructed more
than a century ago. The staircase is concrete and is deteriorating badly due in part to
vandalism by vehicles as well as the ravages of time. Future discussions are expected to
consider whether and how this should be restored.
Grounds Maintenance. After the initial cleanup of the property which was ongoing into
2008, grounds maintenance has included minor clearing of brush encroaching the trails,
removal of selected dead trees, and occasional mowing of the main promenade area that
is not within the Conservation Easement. The City in 2009 hired a part-time Community
Big Island Park Management Activity
June 15,2010
Page 4
Service Officer to provide an authoritative presence on the Island during peak visitor
times and assist Gabriel in necessary ongoing maintenance, trash removal, etc. The City
also purchased a boat for transporting the CSO to and from the Island. While having a
CSO at the Park was generally a positive experience, the value of continuing this practice
for future years was reconsidered after the 2009 season, given that there was not enough
activity to keep him busy, and no CSO was hired for the 2010 season.
Fencin . The only area of the Park that has existing fencing is at the bluff on the south
hill. The bluff has eroded over many decades to the extent that the fence is now at the
precipice rather than setting a ways back from it. We are planning to replace that fence in
2010.
Si na e. In 2009 the City erected a variety of regulatory signs on the property, primarily
at the two entry points. These signs are intended to inform visitors of Park rules. This
spring it was found that many of the signs installed last year had been vandalized or been
pulled out of the ground (along with their concrete bases) probably by roping them to a
snowmobile or other vehicle. We are currently in the process of re-installing these with
beefier footings to hopefully avoid this problem occurring again.
Future interpretive signage will be considered as the Management Plan takes shape.
B. Docks
During 2006-2007, a floating dock on loan from Minnetonka Portable Dredging was
installed at the property to accommodate the ongoing work at the Park as well as
recreational visitors. The City determined it would be appropriate to provide dockage
suitable for use by the steamer Minnehaha. In early 2008 the City surveyed the shoreline
at the landing site and processed a variance application for installation of 4 concrete
bulkheads to which floating docks with ramps could be attached. The bulkheads and the
main dock and pilings (plus a smaller ancillary dock) were installed in spring 2008, and
the initial visit to the Park by the Minnehaha occurred on June 25, 2008. In 2009 the City
installed a second large floating dock. Although bulkheads have been installed to
accommodate as many as 4 docks, it is undetermined at this time whether more than two
docks are necessary. Signage was added to the docks in 2009 prohibiting fishing from
the docks.
Winter storage for the docks has been handled by floating them to a protected cove
southeast of the landing area. During the spring of 2010 the docks were unleashed from
their winter mooring by vandals and only because of favorable prevailing winds they did
not end up floating around the bay.
During 2009 the Minnehaha operators determined that regular scheduled visits to the
Island would not be feasible due to the lack of toilet facilities on the Island, as their
scheduling would only allow for stops at 4-hour intervals.
Big Island Park Management Activity
June 15,2010
Page 5
C. Shoreline Stabilization & Environmental Preservation
The MCWD has provided complete and unfailing support of Orono's efforts to manage
the Island. Activities aimed at long-term environmental management of the property
have been accomplished primarily via Orono's partnership with MCWD, and could not
have been accomplished without that cooperative effort. Not the least of these activities
was the massive shoreline stabilization project in 2008-2009 which involved shoreline
rip-rapping as well as use of vegetative methods for limiting further bluff erosion.
MCWD staff have assisted the City in such diverse ways as creating the Big Island
Recreational Map & Park Rules brochure, and by including a representative from the
District on Orono's Big Island Committee.
Orono from the very beginning has embraced the concept that Big Island Park is a unique
natural environment. The site has experienced a number of transitions over the past
century - from being relatively untouched forest in the 1800s, converted to a highly-
developed amusement park in the early 20th century, later becoming a popular camping
and vacation area for veterans, and finally now reverting back to a more natural state.
The challenge for the future is to balance the recreational desires of the public with
protection of the natural environmental values of the property that make it a desirable
destination.
D. Public Accessibility & Management Plan
Orono's initial intent in purchasing the property was to keep it available for the public
rather fhan having it fall into private hands where it would likely have been developed
into as many as 7 or 8 individual recreational homesites. With that in mind, the Big Island
Committee has formulated a set of draft goals for management of the Park with an eye
toward establishing policies that allow for passive recreation in harmony with the natural
environment. These goals are listed below, and the policies for implementing them are
included in the attached excerpt from the Orono 2008-2030 Comprehensive Plan.
Goal L Manage the PaNk in a manner consistent with its identity as a Natural Passive
Recreation Area
Goal 2. Implement environmentally sound and sustainable policies within the Park
Goal 3. Improve access to and mobility within the Park
Goal 4. Provide the level of recreational and service facilities necessa�y for safe public use
of the Park while limiting the need for intensive operation and maintenance activity
Goal 5. Allow for educational and service opportunities related to the biological, physical
and cultural resources of the Park
Goal 6. Promote a passive day-use recreation and natural area identiry in the Park
reinforced by the desigrr of facilities and amenities as well as by the establishment
of rules and regulations consistent with that identity
Goal 7. Recognize, acknowledge and embrace the special relationship that America's
military veterans have with the Pa��k properry, and encourage their use of the Park
in a nzanner consistent with its mission, vision and goals
Big Island Park Management Activity
June 15,2010
Page 6
A copy of the Draft Outline for the Big Island Park Management Plan is attached. This was
initially reviewed in November 2007. While a small number of sections have been drafted, most
of it has been delayed because Orono staff have been working for the past two-plus years on
updating the Orono Comprehensive Plan (it was recently completed and submitted for Met
Council approval; City staff will now be able to devote more time toward developing the Park
Management Plan). Draft Big Island Park regulations are in the review stage - these are separate
from and in addition to general City Paxk regulations that currently apply.
Future Activity
There are a number of topics that the City sees as necessary to address as we move forward:
- Completion of the Management Plan and adoption of Park Rules
- Ongoing site maintenance - at what level - annual funding - assignment of responsibility
- Level of staffing - for what aspects: regulatory/maintenance/interpretive, etc.
- Coordination of emergency & regulatory services
- Managing public expectations
- Further defining the level and type of suitable/unsuitable activities on the property
Attachments:
1) Draft Outline for the Big Island Park Management Plan.
2) Results from Big Island Visioning sessions which occurred in early 2008.
3) February 2010 draft of the Park regulations, which have yet to be finalized. The
Committee has had difficulty reaching a conclusion on the `permits' element of the
regulations.
4) Comp Plan excerpt— specifically addressing the Park, entitled `Big Island Nature Park
Property Goals & Policies" which appears in the Parks element of the Comp Plan.
5) Comp Plan excerpt -the general entry from the Land Use chapter entitled"Lake
Minnetonka Islands".
. � �
DRAFT OUTLINE
- BI G ISLAND PARK MANA GEMENT PLAN-
EXECUTIVE SUMMARY..................................................................... A
I. INTRODUCTION
Park Description......................................................................... B
Park Le gislative History................................................................ C
Role of Big Island Park in Orono Municipal Park System........................ D
RegionalRole............................................................................ E
Partnership with Minnehaha Creek Watershed District............................ F
Mission and Vision Statements........................................................ G
Planning Process......................................................................... H
II. NATURAL RESOURCES
Inventory and analysis................................................................... I
Climate, topography, geology, soils, hydrology............................ J
Wetlands......................................................................... K
Vegetation........................................................................L
Wildlife and Fisheries.......................................................... M
Endangered, Threatened, and Special Concern Species................... N
ExoticSpecies......................................................................................... O
Natural Resource Goals................................................................. P
Natural Resource Management Recommendations..................................Q
III. CULTURAL RESOURCES
Historical Context............................................................ ........ R
Native Americans, European Settlers: The 1800s......................... S
Amusement Park: 1906-1911................................................. T
Veterans Camp: 1923-2003.................................................... U
Current Cultural Resource Inventory and Analysis................................. V
Research Needs and Priorities.......................................................... W
Cultural Resource Goals................................................................ X
Establish Veteran's Memorial?
Preserve Historic Foundations and Building Site Remnants
Cultural Resource Management Recommendations................................. Y
IV. INTERPRETIVE SERVICES
Interpretive Services Needs and Goals................................................. Z
Interpretive Services Management Recommendations..............................AA
V. RECREATIONAL USE AND VISITOR SERVICES
ExistingFacilities.........................................................................BB
Demand for Facilities/Visitor Expectations/Site Limitations............... ........CC
Partnerships and Public Involvement................................................. DD
Proposed Facilities Development:
Short-term........................................................................ EE
Long-term........................................................................ FF
Recreational Use Management Goals................................................. GG
Park Use Regulations.......................................................... HH
Public Use Management...................................................... I I
Group Events
General Public Use
Use Permits
Recreational Use Management Recommendations................................. JJ
VI. SITE, BUILDINGS AND FACILITIES MANAGEMENT
Park Boundary and Protected Areas Demarcation.................................. KK
Mapping, Survey Needs................................................................ LL
Americans with Disabilities Act (ADA) Requirements............................ MM
Transportation Facilities
Docks, Lake Access............................................................ NN
Emergency Access by Air.................................................... 00
On-site Trail and Walkway System.......................................... PP
Motorized Vehicles Policy.................................................... QQ
Utilities and Other Infrastructure...................................................... RR
Lighting; Sound Systems; Emergency Warning Systems;
Electrical Systems; Water Supply; Restroom/Toilet Facilities;
Sanitation; Telephone?;
Site and Facilities Security............................................................. SS
Site and Facilities Maintenance....................................................... TT
VIL ADMINISTRATIONS AND OPERATION
Staffing
Maintenance..................................................................... UU
UseManagement................................................................ VV
Funding.................................................................................... WW
Enforcement.............................................................................. XX
VIII. APPENDICES
Appendix A: Park Rules
Appendix B: Park Use Application Permit Form
Appendix C: Conservation Easement Agreement between City of Orono and
Minnehaha Creek Watershed District
� �-i z-�� '�,.-
BIG ISLAND PARK VISION �� �`���
1. What do you like about Big Island Park that should be preserved?
6 Natural beauty of the landscape (3)
undeveloped, natural shoreline & beaches
native vegetation
woods
wetlands
bluffs
views
4 Swimming beach (2)
1 Historical significance of buildings & other items (3)
1 Remnants of Big Island Amusement Park(2)
Vets Camp use (1)
"Native American" past use of the area
1 Pavilions— shelters
2 Minimal use
1 Remoteness
1 Sense of quietness & solitude
1 Habitat
Eagles
Historical (remnants)
Foundations
Native American history
Passive education and recreational use vs. "minimal" use
2. What is unique about Big Island Park (elements, characteristics, natural features)?
3 Natural area in the midst of McMansions all over the lake
2_ Beach
Woods
Native vegetation
Wetlands
Bluffs
4 History (2), yet seemingly reverted back to nature
Amusement Park
Vets Camp
1 Eagle's nest
Public land that is natural state
Opportunity to enjoy lakeshore for non-lakeshore owners
Unique open space
Phenomenal piece of land
Close in metro area
3 Natural, scenic open space
1 A scenic view from the lake
2 Positive visual impact on all boaters
2 Views out from the Park
3. Who uses the Big Island Park now and should continue to use it?
1 Boaters
2 Swimmers
2 Hikers
5 Families—beach or south cove
5 Students—day camp (3)
Snowmobilers (2)
4-wheelers/ATVs (2)
1 Vets and their families who camped there in the past
Lots of folks who think of it as their own place
Vandals
Birdwatchers
Gabriel, & other Big Island property owners
1 Yacht Club students
Kayakers
1 X-C skiers
People who rent boats
Cruise boats and corporate clients
Corporate events/groups
Government agencies
Caretaker
4. Who else would you like to see using the Park (or using it more)?
History buffs
3 Naturalists
Bird watchers
6 General public
Who don't have access to a boat
Looking for a passive recreational opportunity
4 Veterans—Memorial Day event
Senior citizens
Partner with other agencies
Kids from hospital
Three Rivers—coordinate events for these groups
2 "Water t�i" for public access
3 Disabled and other pop. Groups
5. What activities should the Park support?
6 "Non-invasive" uses: things that"leave no trace" of use except in designated
areas, such as the beach where swimming and picnicking should be
allowed, and the buildings where teaching is done, and restrooms are
used.
Hiking (3)
Bird watching
2 Families at the beach
Swimming
Beaching boats
3 Students at day camp
Informal picnicking by families or small groups
1 Interpretive activities related to native vegetation and history or of the Park
_ ���
2 Minnehaha docking to provide public access to the Park
Scenic overlooks
2 Educational programs (limited), non-invasive natural/historical research
Only passive activities
Fishing
Geocaching (register with city)
Tobogganing, sledding
XC skiing, snowshoeing
2 Picnicking
Wildlife observation, birdwatching
Pets (leashed only, pooper scooper required)
Activities for special population groups
6. What types of activities should not be allowed in the Park?
Logging
Overnight camping (unless for a specific, permitted educational reason) (3)
Motorized land vehicles (cars, motorcycles, ATVs, snowmobiles, etc. (2)
Open fire pits/campfires/charcoal grilling (propane OK?) (3)
Group events, i.e.:
corporate picnics
weddings
special events with large groups that would put a burden on limited
site facilities ar hinder the enjoyment of the park by others
Exclusive use
Alcohol/drugs/poisons
Archery, other target practice
Bicycling
Commercial activities, solicitation, advertising, vending, concessions, etc.
Dockage, buoys, boat storage
Fireworks, explosives, weapons
Smoking?
Horseback riding (?!)
Hunting, trapping
Introduction of organisms, non-native species
Metal detectors (?) only because of potential to dig up turf or natural areas...
Hitting golf balls
Operating or landing aircraft of any nature
Hot air balloons
Hang-gliding
Operating self-propelled model airplanes, cars, boats
Loud noises, audio devices
Prohibit glass containers?
Include language from conservation easement
Activities public not allowed to do
Tree removal only for maintenance and safety
No removal of any flora or fauna
No motorized vehicles—how to enforce?
Exempt public/maintenance vehicles
7. What changes would you like to see (things added, removed, improved)?
Trails improved to educational buildings
2 "Vandal proof'/vandalism-resistant existing bathrooms (2)
Garbage cans and picnic tables near swimming area
4 Signage with park regulations including "swim at your own risk" and
"beach closes at sunset" (2)
Or do nothing if we think any such improvement could lead to
uncontrolled use and problems related to increased traffic.
Dock system
Interpretive signage regarding native vegetation and historical information
5 Preservation of bluffs/stabilize the eroding bluffs at NE & S ends of
property (2)
Reduced vandalism
Remove debris only after a thorough archaeological survey and analysis,
and retain those items that have historical significance or provide a
historical context
1 Re-vegetate the area of the demolished main camp building
4 Improve trails to be walkable & not likely to erode, add or remove trails
where necessary for specific safety, connectivity or historic purposes
1 No corporate events
No weddings
Trails —handicap-accessible?
8. What services/amenities should be provided (restrooms, picnic tables, docks,
trails, interpretive signage, etc.)?
All of the above but I would restrict the dock to just what is required to
allow the Minnehaha to dock, the picnic tables to the beach area only,
and the restrooms to only those which we have today.
2 Restrooms
1 Picnic tables
5 Docks & welcoming signage with rules, hours, map, etc. (2)
Trails
Interpretive signage, kiosks or markers (2)
General maintenance
Establish some scenic overlooks with benches
2 Identify and mark historic sites, foundations, views, etc. as well as unique
natural features, and document them with an interpretive plaque or as
simply as with a numbered marker that a brochure or interpretive
guide sheet would tell about.
4 Pathway system that respects the natural areas but connects the natural,
historic and scenic aspects of the property for pedestrians
1 Secure basic bathroom and picnic facilities, as well as a `safe house' for
bad weather shelter
Water supply, electricity
Restrooms—only with permit
Replace fencing
3 Historical memorial that is plaques in a concrete or rock base near the
dock
9. What services/amenities/improvements, etc. should be provided by the following
agencies in the next 10 years:
Need better understanding of the "politics" of this funding to make
comments
City of Orono
Restrooms
3 Interpretive signage/amenities re: historical information (2)
Basic facilities
On-site maintenance & security during summer months
Hennepin County
3 Docks
2 Water patrol monitoring site as much as possible
MCWD
Interpretive signage/amenities re: vegetation and natural features (2)
2 Wetland restoration, shoreline preservation
Other
Amenities and partners
Local historical group
Do interpretive signage
Three Rivers has naturalists
5 Partnerships that match our vision and management plan
1 Get management plan to lake cities so they understand our vision
with letter from MCWD supporting
10. Select six words or phrases to describe what you want Big Island Park to be like in 10
years.
Natural beauty
Peaceful
Sanctuary for birds and wildlife
1 Educational opportunities: history, wildlife, nature
1 Recreational opportunities: swimming, hiking, picnicking
Limited handicap accessibility to nature trails, picnic tables, and rest rooms from
dock
Family-friendly
2 A model for preservation of natural resources and natural features
A place where people can learn about and experience the history of Big Island
Accessible (2)
Respected
3 Naturally serene (2)
1 Clean
A passive recreation destination
3 Not a party place for wild rich kids on boats
A place to learn, a place to enjoy
3 An oasis in the midst of....
Passive recreation
4 Respectful of the history and natural features
Other comments
If"success" in managing the park leads to "overuse" I would rather not be
successful. Protection of the natural wonder of the paxk should be the most
important obj ective.
`�"����
DRAFT 2-19-09/REVISED 4-22-09/REVISED 2-8-10
ORDINANCE NO. , THIRD SERIES
AN ORDINANCE AMENDING
CHAPTER 22 OF THE ORONO MUNICIPAL CODE
BY ADDING ARTICLE IV REGARDING
REGULATIONS APPLICABLE TO BIG ISLAND NATURE PARK
The City Council of Orono, Minnesota ordains as follows:
SECTION 1. Orono Municipal Code Title III - Streets Parks and Other Public Places,
Chapter 22 - Parks and Recreation, is hereby amended by adding Article IV - Special
Regulations for Big Island Nature Park as follows:
"ARTICLE IV. SPECIAL REGULATIONS FOR BIG ISLAND NATURE PARK
Sec. 22-102. Purpose
Through mutual collaboration between the City of Orono and the Minnehaha Creek
Watershed District, Big Island Nature Park is intended to be preserved, maintained
and improved as a passive recreational, ecological and educational asset to the Lake
Minnetonka community and its visitors. A Conservation Easement has been
established over the Park property that restricts the level of improvements and
activities to ensure these goals are accomplished.
The rules within this Article are established as written guidelines for the use of Big
Island Nature Park. These rules are intended to ensure that visitors to the Park enjoy a
safe and positive experience, while protecting and preserving its natural and cultural
amenities.
Sec. 22-103. Regulation of Public Use
(a) Park Hours. Big Island Nature Park shall be open to the public from 6:00 a.m.
to 10:00 p.m. daily. It shall be unlawful for any person to enter or remain in
the Park between 10:00 p.m. and 6:00 a.m.
(b) Closed Areas. Any section or part of the Park may be declared closed to the
public by the City of Orono at any time and for any interval of time, either
temporarily or at regular and stated intervals (daily or otherwise) and either
entirely or merely to certain uses as the City shall find reasonably necessary.
It shall be unlawful for any person to enter an area in the Park posted as
"Closed to the Public".
Page 1 of 7
150066v2(SMM)
(c) Permits & Reservations.
(1) Required. A Permit shall be obtained from the City of Orono for
holding any special event, activity or use in Big Island Nature Park. A
special event permit shall be required for the following:
(2) Reservations. No facilities within Big Island Nature Park shall be
reserved nor designated for exclusive use by any individual, group or
organization.
(3) Permit Application. A person seeking issuance of a permit hereunder
shall file an application with the City Clerk. The application shall state:
(A) The name and address of the applicant.
(B) The name, address and contact information of the person
sponsoring the activity, if any.
(C) The day and hours for which the permit is desired. For activities
that will occur on an ongoing basis or on multiple dates, a single
permit covering all dates may be issued at the discretion of the
City.
(D) The location(s) within the Park for which such permit is desired.
(E) An estimate of the anticipated attendance.
(F) Any other information which the City Clerk shall find reasonably
necessary to determine whether a permit should be issued
hereunder.
(4) Standards for issuance. The City Clerk shall issue a permit hereunder
upon determination:
(A) That the proposed activity will not interfere with, detract from or
impair the Conservation Values of the Park as identified by the
Minnehaha Creek Watershed District.
(B) That the proposed activity or use of the Park will not
unreasonably interfere with or detract from the general public
enjoyment of the park.
(C) That the proposed activity and use will not unreasonably
interfere with or detract from the promotion of public health,
welfare, safety and recreation.
(D) That the proposed activity will not entail unusual, extraordinary
or burdensome expense or police operation by the City.
(5) Appeal. Within ten (10) business days after receipt of an application, the
City Clerk shall apprise an applicant, in writing, of the reasons for
refusing a permit, and any aggrieved person shall have the right of
appeal, in writing, within ten (10) business days to the City
Administrator, who shall consider the application under the standards set
forth in subsection (c) hereof, and sustain or overrule the City Clerk's
decision within ten (10) business days. The decision of the City
Administrator shall be final.
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I>0066v2(SMM)
(6) Transferabiliry. Permits are not transferable.
(7) Permittee to be on pYemises. The permittee or a permittee's designated
representative shall be in attendance at all times and have physical
possession of the permit.
(8) Liability of permittee. The person to whom a permit is issued shall be
liable for any applicable ordinances as fully as though the same were
inserted in said permits.
(9) Revocation. The City shall have the authority to revoke a permit upon a
violation of any rule or ordinance, or upon good cause shown.
Sec. 22-104. Regulation of General Conduct
(a) Alcohol. The sale, possession or consumption of alcoholic beverages in the
Park is prohibited.
(b) Gambling. It shall be unlawful for any person to gamble or participate in any
game of chance in the Park.
(c) Nuisance. It shall be unlawful commit any act within the Park that constitutes
a nuisance as defined by the City Code or State Statute.
(d) Littering & Sanitation. It is unlawful to litter or dump trash in the Park.
Garbage and recyclables shall remain in the possession of the Park user and
shall be removed from the Park upon leaving the Park property.
(e) Glass Containers. Glass beverage containers are prohibited in the Park.
(� Dangerous Weapons/Fireworks. Explosives, slingshots, bows and arrows, and
paintball guns are prohibited in the Park at all times. Discharge of firecrackers
or fireworks or detonation of explosive devices of any kind in the Park is
prohibited.
(g) Interference with Employee Performance of Duty. It is unlawful for any
person to impersonate a park employee or City official or to interfere with,
harass, or hinder any employee or City official in the discharge of his/her
duties.
Sec. 22-105. General Park Operation Regulations
(a) Commercial Activity. No person shall sell or by any means advertise for sale
any goods, wares, merchandise, liquids, edibles or services of any kind, nature
or description in the Park.
(b) Sign Posting. The posting, distribution and display of private signs, notices,
posters or advertisements is prohibited within the Park property.
Page 3 of 7
150066v2(SMM)
(c) Noise/Amplification of Sound. The operation or use of loudspeakers, sound
amplifiers, or other devices for the production or reproduction of sound is
prohibited in the Park. The operation or use of any radio, phonograph,
television or other machine or device for the production or reproduction of
sound in such a manner as to be disturbing or a nuisance to reasonable persons
of normal sensitivity within the area of audibility is prohibited in the Park.
Live bands are prohibited in the Park.
(d) Fires. Open fires are prohibited everywhere in the Park including the
swimming beach. Open fires include campfires and charcoal grills. Propane
grills are allowed.
(e) Motorized Vehicles. The operation and use of motorized vehicles in the Park
is prohibited. The City or its designees may utilize motorized vehicles as
necessary for park operations, maintenance, emergency vehicles or handicap
accessibility.
(� Bicycles. The operation of mountain bikes or other bicycles within the Park is
prohibited.
(g) Engine-powered Models and Toys. It shall be unlawful for any person to
start, fly or use any fuel- or battery-powered model aircraft, model car, or
rocket or like powered toy or model within the Park.
(h) Animals & Pets. Animals and pets brought into the Park shall be under the
owner's physical control and effectively restrained by means of a leash or
chain no more than six (6) feet in length, and shall be kept from disturbing
persons, wild animals and wildfowl. Animals and pets are prohibited in the
swimming beach area. The owner of an animal or pet shall have in his
possession at all times equipment for the removal of any feces deposited by
such pet; and, upon such deposit being made, shall use such equipment for the
immediate removal and sanitary disposition of such feces. Animals and pets
shall not be tethered to a tree, plant, building or park equipment nor left
unattended. Horses are prohibited within the Park.
(i) Regulation of Recreation Activity.
(1) Camping. Overnight camping within the Park is prohibited.
(2) Picnicking. Picnicking in the Park is allowed subject to the following:
(i) No person or group shall assume exclusive use of a picnic site or
shelter.
(ii) No person or group shall set up temporary shelters, tents, tarps,
canopies and other such devices without authorization by permit.
Page 4 of 7
150066v2(SMM)
(3) Swimming. Swimming in Lake Minnetonka is at the individual's own
risk. Life guards are not provided.
(4) Boating & Dock Use. It shall be unlawful to land a watercraft or leave a
watercraft unattended except at locations designated for that purpose.
The docks at the main landing area are intended solely for the purpose of
loading and unloading boats. No overnight docking is allowed. It shall
be unlawful to fish, lounge, sunbathe or otherwise loiter on said docks. It
shall be unlawful to dive or jump from the docks. It shall be unlawful to
use the docks in a manner so as to disturb or endanger any other person.
(5) Hunting & Fishing. Hunting and trapping are prohibited in the Park at
all times. Shore fishing is allowed except in the designated swimming
beach area. Fishing from the boat docks at the main landing area is
prohibited. It is unlawful to fish in an area designated as a "no fishing"
area.
(6) Golf Practice. Hitting golf balls in the Park is prohibited.
(7) Research Activity. Research activity within the Park shall be by permit
only.
Sec 22-106. Protection of Property, Structures and Natural Resources
(a) Vandalism. The intentional defacement, destruction, alteration, injury,
removal or disturbance of any Park property is prohibited. It is unlawful to
intentionally deface, destroy, cover, damage, tamper with or remove any
placard, notice or sign, or parts thereof, whether permanent or temporary,
posted or exhibited by the City or by the Minnehaha Creek Watershed
District.
(b) Disturbance of Natural Resources.
(1) Plant Life. All plant life within the boundaries of Big Island Nature
Park is protected. Patrons shall not intentionally alter, mutilate, cut,
prune, trim, injure, destroy, or remove any live or dead tree, shrub, vine,
wildflower, grass, sedge, fern, moss lichen, fungus or any other member
of the plant kingdom or portion thereof, except upon approval by the
City of Orono and the Minnehaha Creek Watershed District. No person
shall collect or harvest dead wood or plants, or portions thereof, except
upon written approval. Introduction of non-native species is prohibited.
This section shall not apply to employees or designees of the City of
Orono or the Minnehaha Creek Watershed District performing property
maintenance or invasive species control under an approved management
plan.
(2) Wildlife. All wildlife within the boundaries of Big Island Nature Park is
pro�ected. No person may kill, harm, harass, pursue, hunt, trap, remove,
Page 5 of 7
150066v2(SMM)
feed or in any manner disturb or caused to be disturbed any species of
wildlife, except fishing in designated areas pursuant to the State game
laws, except upon written approval of the City of Orono and the
Minnehaha Creek Watershed District. No person shall intentionally
remove, alter, injure, or destroy habitat used by any species, including
but not limited to nests, dams or burrows. No person shall allow a pet to
act in violation of these regulations.
(3) Harmful or foreign substances. No use of pesticides or biocides is
allowed, including insecticides, fungicides, rodenticides, herbicides, ar
"bug-zappers". No person shall place any debris, pollutant or other
agent in or upon the Park or adjacent waters. No person shall discharge
wastewater or any other wastes in the Park except into designated
containers or receptacles, except as authorized by the City or the
Minnehaha Creek Watershed District.
(4) Topography. No alteration of topography is allowed, including ditching,
draining, diking, filling, excavation, dredging, mining, drilling, or
removal of earth materials except as minimally necessary to effect a
permitted use.
(c) Interference with Park Property.
(1) Cultural resources. All sites, objects, buildings, artifacts, implements,
and locations of historical, archaeological, geologic, scientific or
educational interest of every character located in, on, or under the
surface of Big Island Nature Park are protected. No person may remove,
excavate, take, dig into, or destroy any site, object, building, artifact,
implement or location of archaeological, geological, scientific or
historical interest without having first obtained written permission from
the City of Orono.
(2) Fences, gardening, etc. It shall be unlawful for any person to encroach
on Park property with such items as fences or gardens, or to disturb the
natural landscape, vegetation, or structures on Park property or
otherwise use Park property for private use.
Sec. 22-107. Enforcement
(a) Compliance Required. All persons shall comply with the Park signs and
markers installed by the City of Orono or Minnehaha Creek Watershed
District.
(b) Enforcement Authority. Designated City officials and law enforcement
authorities shall have the jurisdiction to enforce any violation of these rules
and any state or local laws which occur on Park property.
Page 6 of 7
150066v2(SMM)
(c) Violation a Misdemeanor. Any infraction of a duly adopted Park Rule
constitutes a misdemeanor and is punishable by law.
(d) Permit Revocation. The City shall have the right and authority to immediately
revoke for good cause any permit issued for use of the Park."
SECTION 2. This Ordinance shall be effective upon approval and publication.
Adopted by the City Council of Orono on this day of ,
2009 by a vote of ayes and nays.
James M. White, Mayor
ATTEST:
Linda S. Vee, City Clerk
Page 7 of 7
150066v2(SMM)
�' 1
CMP Part 4E. Park,Open Saace and Trail Plan
10. The City will encourage retention and continued operation of the
private golf courses. These private facilities provide major active
recreation in the City apd in addition provide aesthetic open space and
open vistas to the benefit of all adjacent property owners and the public
alike. The City will discourage conversion of these facilities into non-
recreational land use because of the benefit of this recreational
opportunity and because the City has limited public services necessary
for accommodating more intense uses.
11. The City will work with the neighboring communities of Tonka Bay
and Shorewood and other regional agencies to determine the
feasibility of a regional trail along County Road 19. A regional trail
along this corridor would connect the Lake Minnetonka LRT Regional
Trail with the Dakota Regional Trail as well as providing for safer
bicycle and pedestrian transportation along this highly traveled corridor
that bisects the upper and lower sections of Lake Minnetonka. This
scenic corridor does present a variety of challenges for trail development
and use due to topography, lake proximity, and right-of-way availability,
but the City will support the inclusion of the corridor in the regional trail
plans of Three Rivers Park District, Hennepin County and the
Metropolitan Council.
,`i� BIG ISLAND NATURE PARK PROPERTY GOALS & POLICIES
The City's acquisition in 2005 of the Big Island Veterans Camp in cooperation
with the Minnehaha Creek Watershed District (MCWD), places in Orono's care
a unique and highly visible recreation amenity with regional drawing power.
In conjunction with its financial assistance to the City for purchase of the
property, the MCWD was granted a Conservation Easement over the site
intended to preserve its exceptional natural environmental values. Additionally,
the City's commitment to the State of Minnesota (which provided a substantial
portion of the funding for the purchase) and to the State's many veterans
organizations, was to make the site accessible to the public.
Management of this property presents a number of challenges due to its
accessibility only by boat. Site maintenance and improvement as well as
management of the level and types of uses occurring on the property are made
more difficult because of its island location. For these reasons the Big Island
Nature Park property requires a distinct package of goals and policies as
compared to Orono's other park and open space facilities.
City of Orono Community Management Plan 2008-2030 Page 4E-34
CMP Part 4E. Park, Open Space and Trail Plan
In order to achieve the level of management needed to operate Big Island Park
successfully, the City has begun the process of formulating and adopting a
directed Management Plan for the Park. The Plan's draft Vision Statement
establishes the following Vision, Mission, Goals and Objectives for Big Island
Nature Park:
Mission
The mission of Orono's Big Island Park is to provide safe and enjoyable passive
recreational and educational opportunities for visitors while preserving the
natural, cultural and physica] resources of the site.
Vision
Big Island Park on Lake Minnetonka is a serene natural refuge on an island
surrounded by an intensely used recreational lake. Accessible only by water, it is
characterized by open and wooded hills, wetland areas, and steep bluffs.
Histarically, a succession of diverse recreational uses has been accommodated on
the property, and the remnants of those uses add to the character and mystique of
the site. Through mutual collabaration between the City of Orono and the
Minnehaha Creek Watershed District, Big Island Park will be preserved,
maintained and improved as a passive recreational, ecological and educational
asset to the Lake Minnetonka community and its visitors.
Overall Goal for the Park
Achieve an appropriate and responsible balance between the recreational use,
protection and interpretation of the biological, physical and cultural resources of
the park.
Specific Goals and Objectives/Policies
Goal 1. Manage the Park in a manner consistent with its identity as a
Natural Passive Reereation Area
The City will:
• Maintain the Park as a nature and wildlife preserve within the
guidelines established in the Minnehaha Creek Watershed District
Conservation Easement while encouraging and allowing only
minima] impact recreational and educational uses
• Provide only facilities and amenities that are compatible with the
level of recreational and educational activities intended for the Park
• Provide an inviting impression of the natural character of the Park by
planning and implementing shoreline and point-of-access
improvements, regular maintenance and provision of tasteful
directional or informational signage at strategic locations
• Protect the natural scenic quality of the Park as viewed from internal
and external locations
• Define and constantly reinforce the unique character of the Park with
every decision and communication related to the Park
City of Orono Community Management Plan 2008-2030 Page 4E-35
CMP Part 4E. Park, Open Space and Trail Plan
Goal2. Implement environmentally sound and sustainable policies within
the Park
The City will:
• Manage the Park in a manner consistent with the purposes of the
Minnehaha Creek Watershed District Conservation Easement:
> Protection of a natural habitat of fish, wildlife,and plants;
> Protection of the water quality of Lake Minnetonka; and
> Preservation of the open and natural character of the Park for
scenic enjoyment by the general public including from Lake
Minnetonka and substantial parts of its shoreline
• Adhere to the restrictions on use established within the MCWD
Conservation Easement
• Protect, manage and maintain areas important as habitat for rare,
threatened, endangered or protected plant and animal species and
community types
• Identify areas with environmental sensitivity and take measures to
direct incompatible activity away from such areas
• Maintain only a limited level of facilities consistent with the Park's
limited capacity to withstand use
� Maintain, restore and/or enhance the natural environment, where
appropriate, to improve the quality of natural resources and support
biodiversity of plants and animals
� Limit the spread of invasive species and encourage the propagation
of species of plants and animals considered native to the Lake
Minnetonka area
• Protect and maintain the quality of surface waters and groundwater
associated with the Park
� Ensure that winter use provides minimal impact to the park
Goal 3. Improve access to and mobility within the Park
The City will:
• Provide docks and landing areas to allow for public access by boat
• Manage pedestrian pathways to respect of the natural character of the
Park
• Identify areas of the Park that will be made accessible to the
disabled, and provide the minimum level of paved or hard surfaces
necessary for the provision of disabled accessibility
� Establish, post and publicize Park hours, rules, limitations, etc.
Goal 4. Provide the level of recreational and service facilities necessary for
safe public use of the Park while limiting the need for intensive operation and
maintenance activiry
The City will:
• Develop a set of design, maintenance and operation guidelines
� Develop partnerships for maintenance and operation of the Park
• Identify specific approaches to address resource protection within the
operation and maintenance programs
• Establish an emergency helipad location
• Eliminate or avoid introducing attractive nuisances that will be used
for unintended and unwanted purposes
City of Orono Community Management Plan 2008-2030 Page 4E-36
CMP Part 4E. Park,Open Space and Trail Plan
Goa15. Allow for educational and service opportunities related to the
biological,physical and cultural resources of the Park
The City will:
• ldentify, protect, preserve and interpret sites and areas significant to
the history, archaeology and culture of the Park area
• Develop interpretive tools that focus on the plants, animals, natural
communities,natural features and cultural resources within the Park
• Support and promote interpretive programs and tools for the general
public and organized groups
• Provide opportunities for service projects of mutual benefit to Big
Island Park and volunteer organizations or individuals
• Encourage volunteer opportunities and promote volunteering that
promotes long-term community stewardship of the Park
� Provide opportunities for input regarding Park management and
development from the public
• Establish a permit system for educational and service activities to
ensure that such activities are consistent with the above goals
Goa16. Promote a passive day-use recreation and natural area identity in the
Pa�k reinforced by the design of facilities and amenities as well as by the
establishment of rules and regulations consistent with that identity
The City will:
• Encourage and support the use of the Park for recreational activities
that require little or no infrastructure
• Promote recreation and enjoyment by individuals and small groups
as opposed to large group special events; limit and manage special
events to minimize impact on the Park and interference with Park
users; prohibit all for-profit activity within the park
• Establish appropriate permits and policies for non-profit group and
individual use of the Park within the guidelines established in the
MCWD Conservation Easement
• Ensure that the Park and its facilities remain available to all users
and are not used exclusively by any single group or entity
Goa1 7. Recognize, acknowledge and embrace the special relationship that
America's military veterans have with tlie Park property, and encourage their
use of the Park in a manner consistent with its mission, vision and goals
City of Orono Community Management Plan 2008-2030 Page 4E-37
��a 7 , �,.�
CMP Part 3B. Land Use Plan
LAKE MINNETONKA ISLANDS
Land on Big Island (including the east and west islands plus Mahpiyata Island)
and Deering Island has been privately owned for many decades and has been used
for a significant number of seasonal cottages plus a few year-round homes. The
islands also contain a substantial amount of public and private park land and
recreation areas.
BIG ISLAND
History
Big Island was first called Meeker's Island for Judge Bradley B. Meeker who
settled there in 1852. W.B. Morse purchased it in 1854 and for many years
thereafter it was known as Morse Island. In 1887 and 1888, two subdivisions to
create small parcels were platted, Morse Island Park on the most southerly point,
and Pleasant View on the west end. This resulted in the construction of a number
of individual summer homes.
During the early 1900's, the Twin City streetcar lines operated Big Island
Amusement Park on the east end of the island. The onset of World War I resulted
in its dismantling. This 60-acre property eventually became the Big Island
Veterans Camp, which remained in operation until shortly before its sale to the
City of Orono for parkland in 2006.
Hennepin (now Three Rivers� Parks acquired a 60-acre parcel near the center of
the island about 30 years ago, and since then acquired a few small adjacent
parcels totaling an additional 10 acres as they became available and as funds
permitted. By the early 1970's, approximately �0 mostly seasonal cabins existed
on private parcels on Big Island.
In May 1972 the Orono Village Council declared via Resolution No. 446 that "the
long range highest and best use of Big Island is for park purposes",
acknowledging that the provision of public services to the island is uneconomical
and unlikely to occur in the future. It was suggested that the Hennepin County
Park Reserve District should administer such a park.
The 1980 Orono Comprehensive Plan noted the same concerns, and again
encouraged eventual ownership by Hennepin Parks. However, the City declared
it would not condemn private property for park purposes, and therefore in 1983
created the "RS" Recreational Seasonal Zoning District, providing development
standards for continued private recreational/residential use of the island until such
time that the slow transition to a public park is complete. The RS Zoning District
provides specific standards and limitations for permitted, conditional and
City of Orono Community Management Ptan 2008-2030 Page 3B-51
CMP Part 3B. Land Use Plan
accessory uses on the island, with a strong encouragement toward recreational
uses as opposed to full time residential uses which would require a greater level of
services than the City can reasonably provide.
As a result of discussions with Hennepin Parks officials in the 1990's, the City
Council concluded that ultimate complete acquisition and ownership of Big Island
by Hennepin Parks is unlikely to occur in the foreseeable future. Three Rivers
Parks' current goals and policies do not include expansion of their existing Big
Island holdings. Further, the expansion of their holdings to incorporate adjacent
lands that are developed with seasonal cabins may lead to more active park uses.
While the current passive park use as a wildlife preserve requires virtually no City
services, expansion of the Park area to include lands which could be used for
active public recreation would result in the need for a more active management of
the Park, and the need for more public services which the City cannot provide.
For that reason, Orono's 2000-2020 CMP goals and policies for Big Island
reflected support for continuation of Three Rivers Parks' current level of
ownership and control of property on Big Island.
City acquisition of the Veterans Camp has preserved this unique site as public
natural open space for future generations, rather than allowing it to become
privately developed. The City continues to work toward refining a management
plan for the Park that will balance the needs and desires of the public for access
and use with the realities of extremely limited public services availability due to
the island nature of the property.
Physical Features
Big Island encompasses approximately 250 acres in area, of which approximately
50 acres is wetland. A navigable channel actually separates Big Island into two
distinct islands. The shoreland ranges from flat, low wetland areas near the lake
level to steep and often eroded bluffs extending as much as 30-40' above lake
leveL The topography is hilly. The highest point on the island is 988', nearly 60'
above lake level, located near the south end of Morse Island Park.
Soils on Big Island are mapped as Hayden loam and clay loam, typical of soils
located in central and northern Orono. Beach sand soils occur in a number of flat,
low areas near the shoreline. Except for scattered clearings to accommodate
individual cabins or recreation areas, the island remains heavily vegetated with
hardwood species typical of the "Big Woods".
Services
Big Island is provided with only a minimal degree of municipal services. There is
no municipal sewer or water on the island; hence the use of individual septic
systems and wells is common. The island is provided with telephone service and
electric power via lines from the mainland. Police protection is minimally
City of Orono Community Management Plan 2008-2030 Page 3B-52
CMP Part 3B. Land Use Plan
provided by the City of Orono and the Hennepin County Sheriff. Fire protection
is provided by the Long Lake Fire Department although response time is
understandably poor due to the lack of roads or bridges connecting the island to
the mainland, and access to the island makes firefighting extremely difficult.
Other services such as street repair, snow removal, inspections, and regular
garbage removal are difficult, uneconomical and in some instances virtually
impossible to provide to residential property located on the island.
Access
There are no improved roads on Big Island. A limited system of roadways and
alleys was platted more than a century ago in the Morse Island Park and
Pleasantview subdivisions, which primarily created narrow lakeshore lots but also
resulted in a small number of inland lots not abutting the lakeshore and needing
access to the lake. These platted corridors exist today as walking trails which on
occasion are used for vehicular access. Since most lots do abut the shoreline, use
of the interior roadway system has been primarily by the owners of interior lots,
and by owners of lakeshore lots with shoreline slopes that prohibit direct lake
access.
Vehicular access is necessary for nearly all island properties on occasion; hence
the interior roadways are an important transportation element for Big Island.
Overuse of the road system by residents or the general public is of concern, since
the roads are not improved. Erosion and trespass are two main issues, because the
roadways are not marked and they often traverse steep slopes, especially where
lanes extend to the lakeshore.
In 1971 the City Council took action to prohibit motorized vehicle traffic on all
platted streets on Big Island. The reasons for this regulation included the lack of
ability of the City to provide adequate police to protect the public safety, the lack
of ability for Orono to maintain and plow roads, and the lack of need of the public
to use motorized vehicles on the Island. Although signs prohibiting vehicles on
the Island were subsequently posted, the action to prohibit such vehicles was
never formally established via resolution and was never codified. The ban has not
been generally enforced. The need for controls on vehicular use has become more
apparent as Island properties re-develop.
Bi� Island Issues
By virtue of its unique geographic aspects, Big Island presents a number of issues
that the City must address on an ongoing basis:
1. Use and maintenance of interior road system; access to inland
properties; overuse by vehicles
2. Public use of interior road system, trespass on private property
City of Orono Community Management Plan 2008-2030 Page 3B-53
CMP Part 3B. Land Use Plan
3. Pressure to accommodate more year-round residential uses, with
concurrent expectation of greater services
4. Uncontrolled recreational use of adjacent bays for partying
5. Provisions for safety and emergency services
6. Bluff and shoreline erosion
7. Management of the Big Island Park property
Bi�Island Goals and Policies
Goals:
1. The City will encourage Three Rivers Park District to continue to
preserve the Dr. Arthur Allen Wildlife Refuge property (part of Big
Island Regional Park) as a wildlife sanctuary with virtually no
facilities for public use or access. Given its close proximity to Orono's
Big Island Nature Park that is similarly planned for preservation as a
natural area, the Refuge complements the City's park in that it constitutes
nearby additional natural wildlife habitat. In keeping with the wildlife
sanctuary theme, the Park District has no plans to provide public amenities
ar enhance accessibility to the site. Orono will continue to support this
policy.
2. Continue to allow seasonal recreational land uses and limited
residential uses on Big Island. The City has adopted ordinances which
allow continued individual private seasonal recreational use of the Island
while prohibiting excessive development. Such use must be subject to
strict enforcement of all performance standards and the explicit
understanding that the City will never be able to provide even basic public
services.
3. Maintain the natural, seasonal recreational character of the island.
4. Provide at least a minimum level of emergency access to the island.
5. Avoid or minimize future problems on the island in relation to
sanitation, safety, fire protection, erosion, etc.
City of Orono Community Management Plan 2008-2030 Page 3B-54
CMP Part 3B. Land Use Plan �
Policies:
1. Existing RS District controls on development and land use will be
strictly enforced, and reinforced where necessary, to avoid potential
problems related to sanitation, public safety and security, fire protection,
etc.
2. The City will encourage private landowners of island properties to
protect their shorelines from erosion. Natural rock rip-rap and other
natural methods will be encouraged. Development of retaining wall
systems in the lakeshore area will be discouraged.
3. The City will define specific approved access locations for individual
inland Record Lots, and will establish policies and ordinances
regulating vehicular use of the undeveloped roadways. Use of the
undeveloped platted roadways for vehicular travel will be limited to the
extent necessary to protect private property as well as to curtail and
prevent soil erosion, tree damage, etc. Tree removal within platted rights-
of-way shall be by permit only. No platted right-of-way shall be paved
except that the City may improve or specifically permit improvement of
designated access locations in order to maintain suitable access and limit
environmental damage. The City may close to vehicular use certain
platted roadways if it is determined that continued use will cause
environmental harm.
4. Island lakeshore will be maintained in a natural state. Tree removal
near the lakeshore shall be as strictly regulated as it is in all lakeshore
areas of the City.
5. The existing balance between private and public ownership of
properties on Big Island will generally be maintained. The City will
not encourage condemnation or forced conversion of private residential
properties on Big Island to public land.
Deering Island
Deering Island is a small (approximately 4-5 acres) privately owned island in
West Arm Bay, constituting a single tax parcel and having a single owner. Many
of the same issues, goals and policies pertaining to Big Island carry over to
Deering Island.
City of Orono Community Management Plan 2008-2030 Page 3B-55
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MEMORANDUM
To: Minnehaha Creek Watershed District Board of Managers
Eric Evenson, District Administrator
From: City of Orono
Date: June 15, 2010
Subject: Update and Summary of Activity - Management of Big Island Park
It is our pleasure to provide you with a summary of the activities undertaken by the City of
Orono over the past 4 years towards establishing a sustainable management program for Big
Island Park.
We realize that what may seem to be snail's-pace progress on a `Management Plan' document is
better characterized as a steady progression of directed actions and learning experiences resulting
in a better understanding of the opportunities and limitations for maintaining this public park in
an island setting.
Our vision and goals for the Park have changed somewhat from those we initially started with in
2006. We now believe that had we formally set forth those goals shortly after acquisition of the
site, we would ultimately be unable to fulfill a number of them. When the Veterans Camp
ceased operation, Orono expressed concerns about security and maintenance of the property. In
the ensuing years the level of vandalism of the basic park facilities has caused us to reconsider
the level of services and amenities that can reasonably be provided. At the same time, our
commitment remains steadfast to managing this resource in a manner that supports the
provisions of the MCWD Conservation Easement.
Property Acquisition
As you know, in April 2004 the Big Island Veterans Camp Board of Governors voted to close
the Camp and sell the property. The City Council immediately appointed Gabriel Jabbour to
represent the City in discussions with Three Rivers Parks, Hennepin County and the Department
of Veterans Affairs with regards to maintenance of the property in the interim and reaching an
acceptable outcome for future use of the property. During 2004 and into 2005, the City put
substantial effort into discussions with existing and potential stakeholders, and concluded that
permanent public ownership of the property was of paramount importance.
A financial package was put together to meet the $5.85 million price tag of the Camp, including
$1.4 million in available City park funds, $1.6 million in Orono HRA Public Project Revenue
Bonds, and a $2 million grant from the State of Minnesota. In early 2005 MCWD agreed to
partner with the City by contributing the remaining $850,000 in exchange for a Conservation
Easement over a major portion of the property. Purchase of the property was completed in
January 2006.
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♦
Big Island Park Management Activity
June I5,2010
Page 2
Initial Actions
In February 2006 a Big Island Park Committee was appointed by the City Council to assist in
formulating an action plan for making the property available for public enjoyment. The
Committee identified immediate items of concern, including:
1) Removal of hazardous buildings;
2) Refurbish remaining buildings: a)NW & South Pavilions & T South toilet building - need to
make ADA compliant, functional, and vandal-proof; b) Entrance office; c) block storage
buildings
3) General ADA accessibility for docks, bathrooms, pathways to bathrooms, etc.
4) Site work needed, including grading of pathways; shoreline erosion control; general debris
removal; tree trimming; well/water system functionality; protect existing septic systems;
electric service &phone lines.
5) Identify City permit and other approvals needed (Permanent Dock CUP, demo permits,
plumbing permits, etc.
6) Other safety items such as fence at bluff areas, etc.
7) GPS all buried facilities and utility lines
8) Orono Schools proposed Summer Institute
9) Coordination of public safety services
During 2006 the MCWD Conservation Easement was formally established and mapped. The
City Council authorized expenditures for burying power lines and replacement of the well.
A Hazardous Materials Inventory of the mess hall, cabins, and storage buildings on the property
was completed in preparation for demolition, and the historic significance and value of the
remaining buildings was considered prior to their removal. Gabriel Jabbour with the assistance
of many volunteers completed the new well and water system, refurbished restroom facilities,
removed unsafe structures and equipment, and made significant progress on general debris
cleanup. The amount of debris accumulated throughout the 57-acre property over many decades
was far in excess of that anticipated. Gabriel was careful to avoid disturbance of the natural
amenities of the site during demolition and debris removal.
2006 was also the initial session of Orono Schools' Big Island Institute. Melanie DeLuca
reported that the Institute spent 9 weeks on the Island, with 156 students participating (Grades 2-
8). 36 Scholarships were provided for low-income children, and 23 communities were
represented by students that participated. Major financial contributors to the Institute included
Rotary Clubs of Orono, Westonka, Plymouth, and Wayzata; the Jeffers Foundation; and the
Freshwater Society
In November 2006 the Council recognized the significant contributions of volunteers who
donated their time, talents, effort and equipment toward improving Big Island Park totaling the
equivalent of more than $350,000 in value. Those recognized included Wes Bendickson, Tom
Niccum, Brett Niccum, Tony Schmidt, Don Anthony, Mike Brown, Gabriel Jabbour, and Greg
Wenzel of Xcel Energy.
�
I
Big Island Park Management Activity
June 15,2010
Page 3
Management Activity 2007-2010
Rather than continuing in a chronology, the following activities and issues are arranged by topic.
A. Buildings and Other Facilities
Buildin�s. The City initially intended to permanently retain the two main pavilions or
park shelter buildings, the toilet building on the South hill, a couple of cabins as storage
buildings, and the small entrance building by the docks. At the time of acquisition, there
was some discussion regarding attempting to save the main dining hall that had fallen
into severe disrepair; it was later determined that the cost of refurbishing it for public use
was astronomical and it was a liability from a safety perspective, and eventually was
demolished.
By 2007 the basic facilities had been placed in serviceable condition, the north pavilion
and its toilet facility were operational, the south toilet building had functional facilities,
and the south pavilion was serving the Big Island Institute as a base of operation. Then
the vandalism began. The toilet facilities in the north pavilion were ransacked in 2008,
and the City made plans to `armor' that portion of the building by replacing the
woodframe walls with concrete blocks and an impenetrable doorway system. Before that
work could be commenced, the south toilet building was trashed. After many debates
over the long-term feasibility of maintaining sanitary facilities at the Park, the City
eventually determined that provision of permanent toilet facilities was no longer a
possibility, and the potential for use of portable toilets was seen as an open invitation to
vandalism and not worth the effort. The toilet facilities have since been removed, and the
south toilet building has been demolished.
The feasibility of maintaining the remaining buildings is a constant concern. The entry
building near the docks has long since had its windows broken out, the pavilions are left
open to discourage vandals. Over the winter of 2009-10 some of few the remaining
picnic tables on the property were dragged out onto the lake by someone, where they
became a hazard and had to be retrieved. Many other tables have disappeared over the
years.
An additional item of concern has been how to preserve historical man-made and
architectural elements remaining on the property. The primary element is the promenade
staircase near the docks, the original entryway to the Amusement Park constructed more
than a century ago. The staircase is concrete and is deteriorating badly due in part to
vandalism by vehicles as well as the ravages of time. Future discussions are expected to
consider whether and how this should be restored.
Grounds Maintenance. After the initial cleanup of the property which was ongoing into
2008, grounds maintenance has included minor clearing of brush encroaching the trails,
removal of selected dead trees, and occasional mowing of the main promenade area that
is not within the Conservation Easement. The City in 2009 hired a part-time Community
�
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Big Island Park Management Activity
June 15,2010
Page 4
Service Officer to provide an authoritative presence on the Island during peak visitor
times and assist Gabriel in necessary ongoing maintenance, trash removal, etc. The City
also purchased a boat for transporting the CSO to and from the Island. While having a
CSO at the Park was generally a positive experience, the value of continuing this practice
for future years was reconsidered after the 2009 season, given that there was not enough
activity to keep him busy, and no CSO was hired for the 2010 season.
� Fencin�. The only area of the Park that has existing fencing is at the bluff on the south
hill. The bluff has eroded over many decades to the extent that the fence is now at the
precipice rather than setting a ways back from it. We are planning to replace that fence in
2010.
Si�na�e. In 2009 the City erected a variety of regulatory signs on the property, primarily
at the two entry points. These signs are intended to inform visitors of Park rules. This
spring it was found that many of the signs installed last year had been vandalized or been
pulled out of the ground (along with their concrete bases) probably by roping them to a
snowmobile or other vehicle. We are currently in the process of re-installing these with
beefier footings to hopefully avoid this problem occurring again.
Future interpretive signage will be considered as the Management Plan takes shape.
B. Docks
During 2006-2007, a floating dock on loan from Minnetonka Portable Dredging was
installed at the property to accommodate the ongoing work at the Park as well as
recreational visitors. The City determined it would be appropriate to provide dockage
suitable for use by the steamer Minnehaha. In early 2008 the City surveyed the shoreline
at the landing site and processed a variance application for installation of 4 concrete
bulkheads to which floating docks with ramps could be attached. The bulkheads and the
main dock and pilings (plus a smaller ancillary dock) were installed in spring 2008, and
the initial visit to the Park by the Minnehaha occurred on June 25, 2008. In 2009 the City
installed a second large floating dock. Although bulkheads have been installed to
accommodate as many as 4 docks, it is undetermined at this time whether more than two
docks are necessary. Signage was added to the docks in 2009 prohibiting fishing from
the docks.
Winter storage for the docks has been handled by floating them to a protected cove
southeast of the landing area. During the spring of 2010 the docks were unleashed from
their winter mooring by vandals and only because of favorable prevailing winds they did
not end up floating around the bay.
During 2009 the Minnehaha operators determined that regular scheduled visits to the
Island would not be feasible due to the lack of toilet facilities on the Island, as their
scheduling would only allow for stops at 4-hour intervals.
Big Island Park Management Activity
June 15,2010
Page 5
C. Shoreline Stabilization & Environmental Preservation
The MCWD has provided complete and unfailing support of Orono's efforts to manage
the Island. Activities aimed at long-term environmental management of the property
have been accomplished primarily via Orono's partnership with MCWD, and could not
have been accomplished without that cooperative effort. Not the least of these activities
was the massive shoreline stabilization project in 2008-2009 which involved shareline
rip-rapping as well as use of vegetative methods for limiting further bluff erosion.
MCWD staff have assisted the City in such diverse ways as creating the Big Island
Recreational Map & Park Rules brochure, and by including a representative from the
District on Orono's Big Island Committee.
Orono from the very beginning has embraced the concept that Big Island Park is a unique
natural environment. The site has experienced a number of transitions over the past
century - from being relatively untouched forest in the 1800s, converted to a highly-
developed amusement park in the early 20�' century, later becoming a popular camping
and vacation area for veterans, and finally now reverting back to a more natural state.
The challenge for the future is to balance the recreational desires of the public with
protection of the natural environmental values of the property that make it a desirable
destination.
D. Public Accessibility & Management Plan
Orono's initial intent in purchasing the property was to keep it available for the public
rather than having it fall into private hands where it would likely have been developed
into as many as 7 or 8 individual recreational homesites. In February 2008 the City
involved the Big Island Committee and the City Council in a visioning process in which a
number of questions were asked of each participant about their perceptions, views and
goals for the Park. The list of questions included the following:
- What do you like about Big Island Park that should be preserved?
- What is unique about the Park (elements, characteristics, natural features)?
- Who uses the Park now and should continue to use it?
- Who else should be using it, or using it more?
- What activities should the Park support?
- What types of activities should not be allowed in the Park?
- What changes to the Park are needed?
- What services should be provided (restrooms, picnic table, docks, trails, interpretive
signage, etc.)?
- What services/amenities/improvements should be provided by other agencies in the
next 10 years?
- Describe what you want the Park to be like in 10 years.
The answers were compiled and it was found that there were quite a number of common
themes; the results are included in Attachment 2. Using the results of the visioning
process as a guide, the Big Island Committee formulated a set of draft goals for
management of the Park, with an eye toward establishing policies that allow for passive
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Big Island Park Management Activity
June 15,2010
Page 6
recreation in harmony with the natural environment. These goals are listed below, and
the policies for implementing them are included in the attached excerpt from the Orono
2008-2030 Comprehensive Plan.
Goal l. Manage the Park in a manner consistent with its identity as a Natural Passive
Recreation Area
Goal 2. Implement environmentally sound and sustainable policies within the Park
Goal 3. Improve access to and mobility within the Park
Goa14. Provide the level of recreational and service facilities necessary for safe public use
of the Park while limiting the need for intensive operation and maintenance activiry
Goal 5. Allow for educational and service opportunities related to the biological, physical
and cultural resources of the Park
Goal 6. Promote a passive day-use recreation and natural area identity in the Park
reinforced by the design of facilities and amenities as well as by the establishment
of rules and regulations consistent with that identity
Goa1 7. Recognize, acknowledge and embrace the special relationship that America's
military veterans have with the Park property, and encourage their use of the Park
in a manner consistent with its mission, vision and goals
A copy of the Draft Outline for the Big Island Park Management Plan is attached. This was
initially reviewed in November 2007. While a small number of sections have been drafted, most
of it has been delayed because Orono staff have been working for the past two-plus years on
updating the Orono Comprehensive Plan (it was recently completed and submitted for Met
Council approval; City staff will now be able to devote more time toward developing the Park
Management Plan). Draft Big Island Park regulations are in the review stage - these are separate
from and in addition to general City Park regulations that currently apply.
Future Activity
There are a number of topics that the City sees as necessary to address as we move forward:
- Completion of the Management Plan and adoption of Park Rules
- Ongoing site maintenance - at what level - annual funding - assignment of responsibility
- Level of staffing - for what aspects: regulatory/maintenance/interpretive, etc.
- Coordination of emergency & regulatory services
- Managing public expectations
- Further defining the level and type of suitable/unsuitable activities on the property
Big Island Park Management Activity
June 15,2010
Page 7
Attachments:
1) Draft Outline for the Big Island Park Management Plan.
2) Results from Big Island Visioning sessions which occurred in early 2008.
3) February 2010 draft of the Park regulations, which have yet to be finalized. The
Committee has had difficulty reaching a conclusion on the `permits' element of the
regulations.
4) Comp Plan excerpt—specifically addressing the Park, entitled "Big Island Nature Park
Property Goals & Policies"which appears in the Parks element of the Comp Plan.
5) Comp Plan excerpt - the general entry from the Land Use chapter entitled "La1ce
Minnetonka Islands".
-.
�
MEMORANDUM 6-15-10 Work Session
To: Mayor and City Council
From: Mike Gaffron, Asst. City Administrator
Date: June 10, 2010
Subject: North Farm Road - Request for Municipal Sewer
Attachments:
A - Preliminary cost estimate
B - Correspondence from Richard Perkins via Willie Gibbs
C - Existing area sewer layout
D - Aerial photo
Septic Systems Manager Willie Gibbs has been working with representatives of the North
Farm Road neighborhood regarding extension of municipal sewer service. This area is
within the MUSA and includes 8 existing homes and 1 vacant parcel. At least one home
in the neighborhood needs to replace their septic system and does not have a site
available. Property owner Richard Perkins has advised Willie that 5 of the 8 owners are
further interested in pursuing the possibility of sewer, although no petition has been
submitted; the other three owners have not yet responded to Perkins.
Tom Kellogg has completed a preliminary cost estimate indicating the total cost of
installing a pressurized lateral system to serve the neighborhood would be approximately
$56,835 or $7,104 per unit based on assessing 8 units, or $6,315 if the vacant lot is also
assessed (the vacant lot is owned in common by one of the adjacent homeowners). While
a gravity sewer system might be feasible for this road, the costs would likely be double ar
triple due to extensive excavation and restoration that would be needed.
Staff is proposing to hold a neighborhood information meeting to which we would invite
the 8 property owners. Tom Kellogg and Scott Oberaigner would present the approximate
costs and details of what is involved in constructing and connecting to a pressure sewer
system.
Because the City does not have a set policy, Council is requested to provide input as to a
`threshold' percentage of willing participants (documented by a petition to be submitted
by the residents) needed to allow this project to move forward to the preliminary plans &
specs stage. As is narmally the case, we would obtain bids and go through the
assessment hearing process prior to ordering the project.
Items for Discussion
- Authorize staff to hold a neighborhood information meeting
- Advise staff of the level of property owner participation Council desires in order
to proceed to the next steps.
Note: Extending sewer to this neighborhood is dependent on Met Council's approval of
the Comp Plan Update.
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MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: L1N VEE, CITY CLERK
SUBJECT: COMMENTS REGARDING INFORMATION UPDATES
DATE: JiJNE 1 l, 2010
Attached are the Information Update memos from May 21, May 28 and June 4 for reference if
Council wishes to discuss any of these items.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENT TEAM
SUBJECT: INFORMATION UPDATE
DATE: MAY 21, 2010
• The CommonBond application was tabled at Monday's PC meeting to address site plan issues.
Planning Staff, along with Tom Kellogg and James Van Eyll, will meet with representatives from
CommonBond on the morning of May 27`h to review and discuss changes.
For the June 21st Planning Commission agenda, as anticipated, Staff received applications for:
1. The Memory Care project at 2535 &2545 Shadywood Road; and
2. The Ecumen Senior Care Project at 875 Wayzata Blvd.
• An inspection of Big Island Park on Monday hosted by Gabriel included Councilmembers Murphy
and MacMillan along with Mike, Jessica, and MCWD staff Eric Evenson and Renae Clarke. The
focus was primarily on the Park Management Plan which is still being drafted, with an eye toward
bringing the MCWD Board up to date on the various decisions and choices the City has made over
the past three years. Mike will be preparing a summary of our progress,trials and tribulations
(Council will be asked to review prior to it going to MCWD), followed by Gabriel and others
addressing the MCWD at a board meeting in early summer.
• E-Bike Meeting Reminder Per Boe Carlson of Three Rivers Park District: At its meeting scheduled
for May 6th, the Park District's Board of Commissioners was planning to take action on a
recommendation to recognize electric-assisted bicycles, as narrowly defined in State Law, as a
"bicycle" allowable far use on Park District trails. Based on questions recently raised by several
cities within the Three Rivers service area, the Board tabled the item,pending further review of the
issues that have been brought forward. The District will be hosting a meeting on Monday, May 24`h,
at 2:30 pm at the Minnetonka Beach City Hall, to offer some clarification of Electric Assist Bikes and
have some discussion on the proposed action of the Park District board. If you have any questions,
feel free to contact Boe at 763.559.6761 or bcarlson@threeriversparkdistrict.org.
• Additional attachments:
o Friday Fax, a legislative update from League of Minnesota Cities—May 14, 2010
o Metro Cities News—May 17, 2010
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or "Reply to All"concerning information contained in this email.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENT TEAM
SUBJECT: 1NFORMATION UPDATE
DATE: MAY 28, 2010
Information Update—5/28/10
• The Comprehensive Plan has been formally submitted to Met Council for review and approval. Mike
will be on vacation until June 7.
• Please review attached memo regarding the location of an aboveground fuel storage tank located on a
residential lakeshore lot. (LO)
• Mayor White, Engineer Tom Kellogg and Administrator Loftus met with Long Lake representatives
on May 26th to discuss the water capacity issue at the CommonBond site. Mayor White requested
the Long Lake Engineer prepare a written report to support their statement that there is no water
capacity in the Long Lake water system to accommodate the project. Orono requested the report be
submitted by June 4th however Long Lake wants to review the report at a Council meeting prior to its
distribution and therefare we will likely see it June 16th. (June meetings for Long Lake are 6/1 and
6/15).
• Yesterday 6 officers including myself performed a High Visibility Enfarcement detail along Old
Crystal Bay Road between Co. Road 6 and Hwy 12 as the High School was letting out. Purpose was
to enforce seatbelt usage. During this time we had an officer in a yellow high visible vest standing
along the road as a spotter watching for misuse of seatbelts and not using their seatbelts. The spotter
would relay the information to an officer standing in a safety area(coned off area in the road)and the
vehicle would be flagged to a parking lot. Contact was made and driver and/or passenger was
advised of the reason for stop and all were advised why we were doing this. The message was clear.
We want to make sure that you are properly wearing seatbelts, we do not want a fatality or serious
injury in our area due to not wearing a seatbelt. My hope was not to write a citation,but I was let
down. In twenty minutes, 12 citations were issued and 6 warnings were given. Adults and students
were not wearing their seatbelts.
This still occurred after all of our warning and educational efforts over the last several weeks. 4
weeks ago we did a joint presentation at the school reminding students to buckle up and pay attention
when driving. Several announcements this past week were made during school hours to remind
students to buckle up. Media has been making announcements on TV and radio advising them of the
extra enfarcement and"Click it ar ticket".
Overall very positive and sent a clear message. Will do a survey today to see if compliance is
up. (CF)
• Additional attachments:
o Metro Cities News—May 27, 2010
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or "Reply to All"concerning information contained in this email.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENT TEAM
SUBJECT: INFORMATION UPDATE
DATE: JUNE 4, 2010
Information Update—6/4/10
• Paving is planned to start next week on Casco Point. The attached flyer was sent to Casco Point
residents on Wednesday, 6/1, outlining the work schedule.
• Reminder information for anyone planning to attend the Fiber to the Premise Community Workshop
Date: Saturday, June 5, 2010
Time: 8:00 a.m.
Location: Westonka High School Little Theater
5901 Sunnyfield Road East
Minnetrista, MN 55364
Purpose: Information will be provided about the Lake Minnetonka Communication Commission's
proposed project to build a world-class �ber network throughout nineteen cities that
surround Lake Minnetonka and how residents, schools, governments and businesses will
benefit.
• Jessica will be out of state far a funeral on Monday through Wednesday of next week but she is
available by cell phone or email.
• The attached Special Event permit for a bike touring event sponsored by Life Time Fitness to be held
on June 12, 2010 traveling through portions of Orono has been approved and issued.
• Additional attachments:
o Metro Cities News—2010 Legislative Session Recap—June 3,2010
Additional Item 6/8/10
• Attached is the legal notice for the June planning commission meeting. It seems that we've returned,
at least far the time being, to our normal, full agenda. Because the agenda is lengthy and because
there are some larger applications to review I wanted to be sure the Council was able to have the
opportunity to review it and contact staff with any questions on any of the applications for June.
Please let me know if you have questions on any of the upcoming applications. (MC)
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or "Reply to All"concerning information contained in this email.
City of Orono
City Council Work Session
May 25, 2010, 6:30 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy;
City Administrator Jessica Loftus, Assistant City Administrator for Long-Term Strategy Mike Gaffron,
Police Chief Correy Farniok, Finance Director Ron Olson, Planning and Zoning Coordinator Melanie
Curtis and City Clerk Lin Vee
1. Request for Proposal for Law Enforcement Services
Chief Farniok received a letter dated May 19, 2010 from the City of Long Lake that included a Request for
Proposal for Policing Services. Chief Farniok outlined the history of the current police service contract with
Long Lake dating back to 1966. Council discussed Orono's response to the RFP for Policing Services which is to
be submitted by June 18, 2010.
2. CommonBond Discussion
Administrator Loftus reviewed the status of the CommonBond zoning application. She noted a meeting with
representatives of Long Lake and Orono is scheduled to discuss water capacity related to the project site.
Council discussed issues that have been identified related to the CommonBond application, including site
restrictions, concerns raised by the Fire Chief, and water capacity. Availability of water to the project site will
determine how CommonBond moves forward with their application.
3. Comments Regarding Information Updates
There were no comments.
4. Other Issues of Current Interest
Staff is reviewing State and City ordinances regarding location of a fuel tank on a residential lakeshore
property.
The work session adjourned at 7:58 p.m.
ATTEST:
Linda S.Vee, City Clerk James M. White, Mayor
Page 1 of 1
�tj r JJ�'S C-i.t S�;o v1
�,�- �//s/1 u
POLICE SERVICES PROPOSAL �'`���` � �r�
For the � `�'S ' c�
CITY OF LONG LAKE
Introduction
Since 1967, the Orono Police Department and the City of Long Lake have worked
together to serve and protect the community. Our partnership allows us to be vigilant
in responding to the community's needs. We are proud of the strong relationships we
have built with the residents and businesses of Long Lake; these relationships help us
provide the high level of service that the community has come to expect, and a sense of
security that the community demands. Because of our shared borders and the close
proximity of our headquarters, the Orono Police Department has an extraordinarily high
visible presence in the community of Long Lake.
We are a full-service community police department. Not only do we patrol roads and
neighborhoods, but our officers are also seen interacting with the community on a
number of different levels every day. Our structure allows us to be an active member of
the West Metro Drug Task Force, and have a school resource officer who also works
juvenile investigations. We are able to provide an additional investigator as well as a
supervising sergeant sixteen to twenty hours a day. In addition, we offer opportunities
for citizen input and involvement through programs such as Citizens' Police Academy,
National Night Out and the Police Reserve Program. As the law enforcement provider
for the broader community we are able to have four officers assigned during peak need
hours, three officers on duty the majority of the time and always have at least two
officers on duty twenty-four hours a day. The residents of Long Lake know us as their
police department.
We are pleased to respond to the City of Long Lake's Request for Proposal for police
services. We believe our record of outstanding service, knowledge of the community,
and geographic proximity help us provide superior service and make us the best choice
to serve Long Lake.
Police Services Proposal
For the City of Long Lake
Page 2
For the 2011-2013 contract term we propose the following, as delineated in the Request
for Proposal:
Basic Services:
a. Provide pre-employment background checks for firefighters applying for
positions with the Long Lake Fire Department.
b. Review all special event permits. Give suggestions and feedback with concerns,
if any, related to the proposed events. Traffic patrol and patrol services for
community festivals and other special events.
c. Provide nuisance dog and animal impound services.
d. Alcohol and tobacco license and background investigations, education and
annual compliance checks.
e. Parking enforcement and seasonal road restrictions.
In addition to the items listed above, the Orono Police Department considers the
following to be part of the basic services contract:
a. Enforcement of Minnesota state statutes and local Long Lake ordinances.
b. Squad car patrol as needed with random coverage on streets, residential area,
security checks of businesses and patrols of parks and other public gathering
areas during all shifts.
c. Traffic enforcement on public streets, including regular use of radar and other
electronic speed-deterring equipment to be used on all shifts.
d. Crime prevention programs such as Neighborhood Watch, Lake Area
Emergency Response Unit services, West Metro Drug Task Force resources,
enhanced traffic enforcement programs, Safe and Sober, the Chief's Challenge,
Reserve Officers' Program as well as other business and residential crime
prevention programs.
e. Criminal investigations services, predatory offender registration compliance
checks and coordination with the Hennepin County and Minnesota State Crime
Lab Services.
f. Follow-up contact with persons who have reported crimes, including contact by
telephone, email or surface mail as appropriate, to include status of
investigations as permitted by the Minnesota Data Privacy Act.
Police Services Proposal
For the City of Long Lake
Page 3
g. Respond to automobile crashes, pedestrian injuries, home or business medical
emergencies, fire emergencies and other law enforcement requirements
including securing emergency scenes, providing follow up information to
emergency responders and accompanying emergency responders on medical
calls as necessary.
h. Law enforcement dispatch personnel, officer management and coordination
and communication for response for these services.
i. Provide driver's license inspections, background checks and license
enforcement services as required under state law and city ordinances.
j. Serve as the city's emergency management coordinator. Submit all reports and
comply with all information requests through Hennepin County and State
Emergency Management programs.
k. Work with city staff regarding any concerns or situations that may arise.
I. Car seat/child safety seat inspections.
Servicing Strategy
During the more than 40 years the Orono Police Department has provided law
enforcement services to the City of Long Lake, we have utilized appropriate forms of
service to meet the community's changing needs. Over the last two years, we've
phased in a districting approach to service that provides significant benefit to the
community through realization of efficiencies, higher visibility to all citizens of the
community, and a reduction in our response times for calls for services. Therefore, we
propose to continue service operations under this model.
Staffing Levels
The Orono Police Department currently has eighteen (18) sworn officers including the
Chief of Police who provide law enforcement services to the community. We expect no
staffing increases to take place in the upcoming year.
The Orono Police Department will have at all times no fewer than two officers on duty
twenty-four hours a day, seven days a week, 365 days a year. When staffing levels are
more than two police officers, one officer will be specifically assigned to Long Lake and
the neighboring areas in Orono. The second officer will serve the center of the broader
community to which we provide service, and the third officer will serve the southern
area of our police district. This staffing plan provides us with the resources and
Police Services Proposal
For the City of Long Lake
Page 4
flexibility necessary to respond quickly to calls for emergencies and/or residents'
concerns.
Coverage Area
The Orono Police Department has served the Long Lake community since 1967. We
anticipate no changes to the coverage area.
Reporting
The Orono Police Department will present to the Long Lake City Council regular reports
on activities, trends and concerns, and will attend public safety or city council meetings
as requested by Long Lake.
Community Relations
The service plan will be reviewed periodically, and community input will be encouraged
and welcomed to maintain a high level of service to the community. The Orono Police
Department will address concerns, and if changes need to be made they will be
implemented in order to maintain good relationships and to improve our level of service
and the call times for the community.
Included with this proposal are several maps showing the coverage areas and how we
have integrated patrolling in the City of Long Lake. Because of the common boundaries
of the cities of Orono and Long Lake, and the close proximity of our headquarters, police
services will be continue to be highly visible to the residents and businesses of Long
Lake.
Part 1 (Basic) Service
The cost for these basic services is proposed to be:
Beginning January 1, 2011 $ 320,000
January 1, 2012 $ 325,000
January 1, 2013 $ 335,000
Future Contract Price Escalator Metric
The Orono Police Department strives to contain costs while continuing to provide the
highest levels of service. Under the terms of the Request for Proposal, beginning in
2013 we propose to use an escalating metric not to exceed 4.5 percent in any given
year. Should labor market impacts require police officers compensation adjustments
that are beyond a 4.5 percent increase, the annual percentage increase to Long Lake
would remain capped at the 4.5 percent during the term of the contract. However, in
the following years, if the budget for the police department increase is less than the 4.5
percent, Long Lake's cost increase may remain at 4.5 percent. Any yearly increases
would reflect increases in wages, health care premiums, PERA and other increases as
required in the operational budget.
Police Services Proposal
For the City of Long Lake
Page 5
Part 2 (Supplemental) Service
We understand that the City of Long Lake is still evaluating the need for supplemental
dedicated patrol services within the city's corporate boundaries. The following
proposal assumes levels of service similar to what is currently provided. Should the city
request to materially change this, the Orono Police Department would like the
opportunity to address those concerns and the possible increase.
Supplemental patrol services, the cost for each hour of dedicated supplemental patrol
time would be as follows:
Beginning January 1, 2011 $ 34.60
January 1, 2012 $ 36.34
January 1, 2013 $ 38.15
O
City of Orono
City Council Work Session
May 25, 2010,6:30 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy;
City Administrator Jessica Loftus, Assistant City Administrator for Long-Term Strategy Mike Gaffron,
Police Chief Correy Farniok, Finance Director Ron Olson, Planning and Zoning Coordinator Melanie
Curtis and City Clerk Lin Vee
1. Request for Proposal for Law Enforcement Services
Chief Farniok received a letter dated May 19, 2010 from the City of Long Lake that included a Request for
Proposal for Policing Services. Chief Farniok outlined the history of the current police service contract with
Long Lake dating back to 1966. Council discussed Orono's response to the RFP for Policing Services which is to
be submitted by June 18, 2010.
2. CommonBond Discussion
Administrator Loftus reviewed the status of the CommonBond zoning application. She noted a meeting with
representatives of Long Lake and Orono is scheduled to discuss water capacity related to the project site.
Council discussed issues that have been identified related to the CommonBond application, including site
restrictions, concerns raised by the Fire Chief, and water capacity. Availability of water to the project site will
determine how CommonBond moves forward with their application.
3. Comments Regarding Information Updates
There were no comments.
4. Other Issues of Current Interest
Staff is reviewing State and City ordinances regarding location of a fuel tank on a residential lakeshore
property.
The work session adjourned at 7:58 p.m.
ATTEST:
- � ���� ��;--__
Linda S.Vee, City Clerk Ja es M. White, Mayor
Page 1 of 1