HomeMy WebLinkAbout04-13-2010 Council Work Session Packet t'a, -
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Council Work Session
Tuesday, April 13, 2010, 6:30 p.m.
Orono City Council Chambers
AGENDA
1. Pre-meeting Local Board of Review—Nate Stulc (30 minutes)
2. Police Department Update— Correy Farniok (20 minutes)
3. Engineer's Report—Tom Kellogg/Scott Oberaigner/Don DeBaere (35 minutes)
• Lift Station 12 Update (Brown Road Nortl�/Old Hwy 12)
• Orono Orchard Road Street Reconstruction Proj ect Update
• State Aid Street CIP Discussion
4. Other Issues of Current Interest
5. Comments Regarding Information Updates—Lin Vee (5 minutes)
6. CommonBond Discussion—Mike Gaffron/Soren Mattick (45 minutes)
Previous Work Session Topics
March 23, 2010—Minutes Attached
o Long Lake Fire Deparrinent Update
o Comp Plan Discussion
0 2485 Dunwoody Avenue Sewer Service Quotation
o Police Matters
o Other Issues of Current Interest
o Comments Regarding Information Updates
March 9,2010
o Geothermal Presentarion
o CommonBond Discussion
o Emily Program Follow-up
o Zoning Prosecution Services
o Comp Plan Discussion
o MCWD Rules Update
o Joint Orono/Long Lake Council Meeting
o Police Matters
o Miscellaneous
- Metro Landscape Restoration and Clean Water Grant
- Elecrion Assistance for Individuals with Disabilities(EAID) Grant
- Natural Shore Technologies, Inc. Workshop Proposal
- MCWD Long Lake Creek Restoration Project
o Comments Regarding Information Updates
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i MEMORANDUM
To: Mayor and City Council
From: Ron Olson, Finance Director
Date: April 13, 2010
Subject: Decreasing Values and the Tax Rate
Decreasing property values do not impact the City's ability to set the tax levy at a level needed
to fund operations. The decreased values will impact the City's tax rate. Staff has prepared the
following information in order to demonstrate the impact of the decreasing property values on
the tax rate.
.
City of Orono �
Impact of 2010 Values on 2011 Levy
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Levy Tax Tax Levy Tax % /(`��\��_ ��
Increase Capacity Levy Increase Rate Increase y ���
2009 33,865,338 4,665,880 NA 13.778
2010 0% 31,592,773 4,665,880 - 14.769 7.19%
2010 1% 31,592,773 4,712,540 46,660 14.917 8.27%
2010 2% 31,592,773 4,759,880 94,000 15.066 9.35%
2010 Frozen Rate 31,592,773 4,352,852 (313,028) 13.778 0.00%
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Kello , Tom P ��
From: Ron Olson [Rolson@ci.orono.mn.us]
Sent: Monday, March 29, 2010 1:04 PM
To: Jim White (jwhite@fineassociates.com)
Cc: Kellogg, Tom P
Subject: Met Council Response - LL Sewer Line
Jim,
Kyle Colvin contacted me today, the Met Council is starting the process to take over the sewer line behind the golf
dome. I should have a letter from Kyle indicating their intent by the end of the week.
Before they take over the line, they need to inspect it. They don't anticipate finding any problems with it because it is
relatively new.
One possible issue is that they do not plan on paying Long Lake for the line. The Met Council feels that since the line
was paid for by MnDOT, that Long Lake should not expect to be paid. Long Lake may have other ideas on the line's
va lue.
Ron Olson � � 952.249.4611
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Lift Station 12 Project Cost Estimate 4/13/2010
Item
No. Item Units Qty Unit Price Total
Part 1: Gravity Sewer Improvements
1 Rock Construction Entrance EA 1 $ 2,000 $ 2,000
2 Remove Existing Bituminous Dwy SY 160 $ 5 $ 800
3 Install Bituminous Dwy SY 160 $ 35 $ 5,600
4 Abandon Ex Sanitary Sewer LF 260 $ 10 $ 2,600
5 Abandon F�c Sanitary Sewer Manhole EA 1 $ 2,500 $ 2,500
6 8" PVC Sanitary Sewer, SDR 35 LF 15 $ 100 $ 1,500
7 Connect to Ex. Sanitary Structure EA 2 $ 3,000 $ 6,000
8 Reconstruct Ex Sanitary Sewer MH Invert EA 1 $ 500 $ 500
9 Silt Fence LF 150 $ 3 $ 450
10 Restoration SY 200 $ 5 $ 1,000
Total Part 1: Gravity Sewer Improvements $ 22,950
Part 2: Lift Station
11 Lift Station including pumps, plumbing, and
valve vault LS 1 $ 110,000 $ 110,000
Total Part 2: Lift Station $ 110,000
Total Part 1 $ 22,950
Total Part 2 $ 110,000
Subtotal $ 132,950
25% Contingencies, Legal, Engineering, Admin., Etc. $ 33,238
Total $ 166,188
*Cost assumes existing wet well and forcemain are salvageable and can be reused.
� EXISTING FLOWS THROUGH LONG LAKE
� From Orono (West): 20,000,000 gal/yr 73.9% �`;-1
0 From Long Lake: 7,076,000 gal/yr 26.1%
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PROJECTED FLOWS THROUGH LONG LAKE* -•------�-..�
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� From Orono (Brown Road): 13,194,000 gal/yr 32.7% 6TH AVE N �
TOTAL ORONO 82,4% � `� r � --
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� From Long Lake: 7,076,000 gal/yr 17.6% %'� , _. . ;�-, , -- _ ,
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0 From Orono (West): 93,741,490 gal/yr 75.7% � � --�, _� � a � �.
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-- �� ,- EXISTING GRAVITY SEWER �a � CITY LIMITS
— FM — EXISTING FORCEMAIN - MET COUNCIL EXISTING SEWER MANHOLt= 0 1000 2000
� v �=r� - EXISTING FORCEMAIN - CITY EXISTING LIFT STATION Scale in feet
OLD HWY 12 SANITARY SEWER
CITY OF ORONO �
FIGURE 1 Bonestroo
EXISTING AND PROJECTED SEWER FLOWS
139 PROJECTED FLOWS DWG 22210.DWG DATE: FEBRUARY 2010 COMM: 000139-10000-0
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Orono State Aid 16-year Transportation Capital Improvement Plan
Annual
Construction Amt Available Municipal Project Project Municipal Project
Year Funding for Bonding Pmt Begin Balance Description Cost End Balance Type
2010 $164,463 $148,017 $1,012,079 Willow + McCulley $211,400 $800,679 Overlay & Guard Rail
2011 $172,863 $148,017 $973,542 Watertown Rd $907,486 $66,056 Overlay
2012 $199,463 $148,017 $265,519 $265,519
2013 $199,463 $148,017 $464,982 $464,982
2014 $199,463 $148,017 $664,445 $664,445
2015 $199,463 $148,017 $863,908 $863,908
2016 $199,463 $148,017 $1,063,371 OCBR $2,431,383 -$1,368,012 Reconstruct
2017 $199,463 $148,017 -$1,168,549 -$1,168,549
2018 $199,463 $148,017 -$969,086 -$969,086
2019 $199,463 $148,017 -$769,623 -$769,623
2020 $199,463 $148,017 -$570,160 -$570,160
2021 $199,463 $148,017 -$370,697 -$370,697
2022 $199,463 $148,017 -$570,160 -$570,160
2023 $199,463 $148,017 -$370,697 -$370,697
2024 $199,463 $148,017 -$171,234 -$171,234
2025 $199,463 $148,017 -$370,697 -$370,697
2026 $199,463 $148,017 -$171,234 -$171,234
2027 $199,463 $148,017 $28,229 $28,229
2028 $199,463 $148,017 -$171,234 -$171,234
2029 $199,463 $148,017 $28,229 $28,229
2030 $199,463 $148,017 $227,692 $227,692
$4,633,636 $3,785,517
State Aid Projects Total Cost
Watertown Road Overlay Willow to McCulley $907,486
Old Crystal Bay Road Recon TH 12 to CR 6 $2,431,383
Willow Drive Reconstruct TH 12 to CR 6 $1,924,318
South Willow Drive from RR to Fox Street $167,000 Bidding May 2010
Stubbs Bay Road Recon from Bayside to Watertown $926,680
Total $6,356,867
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°'" s" STATE AID FOR LOCAL TRANSPORTATION August 2008
����drt Municipal State Aid Bonds Resolution Page 1 of 1
=r,.x�>.
WHEREAS, the Municipality of has issued and sold
bonds, dated , 20 , in the amount of$
exclusively for the purpose of establishing, locating, relocating, constructing,
reconstructing or improving its State Aid Streets in accordance with Minnesota Statute
162.18, and
WHEREAS, said Municipality of has
irrevocably pledged to the sinking funds from which said obligations are�payable, that
amount of their future State Aid allotments needed to pay the principal and interest
thereon; which principal payments shall be made from the Construction Account and
the interest payments made from their Maintenance Account, and
WHEREAS, the Municipality agrees to certify to the Commissioner of
Transportation within 30 days following issuance of the bond, the amount of the total
obligation and the amount of principal and interest required to be paid annually in
accordance with Minnesota Rules 8820.1500, Subp. 11.
NOW, THEREFORE, BE IT RESOLVED: That the Commissioner of
Transportation be and is hereby requested upon receipt of this resolution to annually
certify to the Commissioner of Finance the sum of money required for the principal and
interest on said bonds.
� , duly appointed and qualified Clerk in and for
the Municipality of , State of Minnesota, do hereby certify that
the above is a true and full copy of a resolution duly adopted by the Municipal Council of
said Municipality assembled in regular/special session on the day of
, 20
Municipality of
Municipal Clerk
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MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: LIN VEE, CITY CLERK
SUBJECT: COMMENTS REGARDING INFORMATION UPDATES
DATE: APRIL 12, 2010
Attached are the Information Update memos from April 1 and April 9 for reference if Council
wishes to discuss any of these items.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENT TEAM
SUBJECT: INFORMATION UPDATE
DATE: APRIL O1, 2010
• Attached is an invitation to the welcome reception we are having for our new City
Administrator, Jessica Loftus. The reception will be on Monday, April 5, 2010 at 9:30
a.m. in the Orono Council Chambers. (RJO)
� 2485 Dunwoody Ave sewer service will be hooked up today(04-01-10) to City sewer.
(SO)
� Old lift station (LS12) at Brown Rd North and Wayzata Blvd was found and dug out.
(SO)
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or "Reply to All"concerning information contained in this email.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENT TEAM
SUBJECT: 1NFORMATION UPDATE
DATE: APRIL 09, 2010
• Chief Farniok and Administrator Loftus attended the Long Lake City Council Work Session on Apnl
6th for the discussion of the police protection service agreement. Meeting notes are attached for your
review. In summary, Long Lake is very satisfied with the police service they receive from Orono but
are looking to reduce cost. Long Lake indicated they will be moving forward with the Request far
Proposal (RFP)process in the near future. They noted sending the RFP out to Hennepin County and
Wayzata. Chief Farniok asked that if a proposal does go out that the Orono Police Department be
included.
• The conversion to Payment Systems Network(PSN) for credit card processing has been completed.
As a result, utility customers can now access and pay their account balances online. Utility customers
are being informed by a message printed on their bill, website visitors will see information on our
homepage, and the attached letter is being sent to subscribers of the City's list serve.
• The attached letter from the owners of property at 3415 Crystal Bay Road brings up a long-standing
unresolved issue of dock rights over the four City-owned parcels. Council at one point had suggested
staff look into the pro's and con's of transferring ownership of these lots to the opposite property
owners, as time permits. Do you wish to re-open that discussion? (MPG)
• We have issued a number of building permits lately— some for minar projects, and new houses along
with some commercial activity. The International Ministerial Fellowship—2477 Shadywood Road—
will receive their building permit next week. They received approvals for a deck and front entry
addition in November. Look for some activity on that property. The Orono Baseball Association
fields will be getting a brand new play area. Also continuing to move forward is the work on the
Harvest Moon site. (MC)
• General update: The Planning Department has been utilizing this "slow"time to work on Code
amendments, develop and complete more informational hand-outs, application materials, developing
the Planning PermitWarks databases (planning& code enforcement), developing the new website
pages and other necessary housekeeping type activities. Staff has also been keeping up with the junk
&debris complaints that typically flood in when the snow melts. We have been getting a 1ot of
voluntary compliance on clean ups, which is the ideal solution. (MC)
• The State is lifting road restrictions on Monday, April 12, and Orono will do the same. Public Warks
will remove the signs on Monday morning.
• Additional attachments:
o Letter to Mayor White from Cris Gears of Three Rivers Parks.
o Long Lake Fire Department newsletter.
o Draft work session agenda for Tuesday, April 13th. A work session packet will be available at
Monday's Council meeting.
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or "Reply to All"concerning information contained in this email.
�
CommonBond
Staff- Proposed, Land Use Application Timeline
April 19t" — Planning Commission — ConcepUSketch Plan & initial public input
May 17th — Planning Commission — Prelim Plat, Concept Plan, Re-Zoning Public Hearing
May 24t" — City Council — Review Prelim Plat, Concept Plan & Re-Zoning
June 14th — City Council — Final Approval & Adoption of Resolution(s)
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
*June 15th —Application deadline for MHFA grant application
Orono City Council
Committee of the Whole
March 23, 2010, 6:30 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy;
Assistant City Administrator for Long-Term Strategy Mike Gaffron, Finance Director Ron Olson, Public
Works Supervisor Scott Oberaigner, City Engineer Tom Kellogg and City Clerk Lin Vee
1. Long Lake Fire Department Update
• James Van Ey�l, Long Lake Fire Chief, introduced Dave Nalls, Station Captain at Station 1.
• Van Eyll reviewed the 2009 annual Long Lake Fire Department report that was distributed to Council.
• It was noted that a very small portion of Orono is served with fire hydrants, with only 1200 water
customers throughout Orono.
• The ATV is used for grass fires, on the trail systems, and to help someone who might be difficult to reach.
• The Hoovercraft has been sold.
• Mutual aid calls are up considerably—some due to training and equipment in the department.
• Response times have gone down—average is under 6 minutes. Officer is on duty which helps reduce
response time and coordinate with police response.
• Goals for 2010 include:
o Update Standard Operating Procedures(SOP)
o Recruit
o Start a preplan program and submit to dispatch
o Create Special Events position within department
0 100 year celebration committee
o Equipment and Officer training
o Training with Mutual Aid partners
• Long Lake Fire Department received recognition and plaque for their involvement in Tour de Tonka bike
race. Major complaint is that bikers don't follow traffic rules. Volunteers are not responsible for stopping
traffic,just directing riders.
• Van Eyll commented on the relief pension plan, working relationships with the Orono Police Department
and morale in the Fire Department.
• Van Eyll stated a survey crew is working on the back lot and asked about status of the proposed project by
the fire station. The Fire Department has some concerns about limiting use of the back parking lot as the
Fire Department uses it for training and parking for the pancake breakfast. Access and signage will also
need to be addressed. The Fire Department is anticipating that the proposed housing would provide a
few additional firefighters.
2. Comp Plan Discussion
• Gaffron distributed a draft press release and notice to be sent to property owners.
• Gaffron reviewed a summary of the proposed changes in the Comp Plan.
• The intent of"mixed use" is to be able to designate some commercial properties that could also become
residential, but residential properties are not intended to become commercial.
• Met Council was pleased with the proposed changes. Most changes reflect back to reguiding and creating
additional categories of land use that allow for areas of higher density calculations.
• White requested that Long Lake zoning be added to Orono's map for comparison after the plan is
approved. Gaffron indicated the addition could be done relatively easily.
• Housing plan section was updated to match what has been discussed.
• Transportation section includes revised tables. Traffic volume projections for County Road 15 are going
down from 3 or 4 years ago based on Hennepin County data. Downtown Long Lake traffic count is
projected at 16,000 which has decreased from previous projections because of the Highway 12 bypass.
Page 1 of 2
Orono City Council
Committee of the Whole
March 23, 2010, 6:30 p.m.
Orono City Council Chambers
• Program at the Freshwater Center includes the following:
0 20 minute PowerPoint presentation by Mike.
0 15-20 boards of maps that will be spread around the room.
o Kellogg and Grittman will attend to answer questions.
o Microphone will be set up for public speakers.
o Expect about 100 people; 10 years ago when the Comp Plan hearing was held at the High School gym,
about 70 people attended.
o Updated information will be on the city website later this week.
o Planning Commission is holding the hearing, but Council will also attend.
o The following Monday, April 12, Council authorizes final version of plan to submit to Met Council.
o A handful of comments were received from neighboring cities. Medina wants a piece of Willow Drive
reclassified but it hasn't been addressed.
3. 2485 Dunwoody Avenue Sewer Service Quotation
• Kellogg explained diagrams of the sewer issue for 2485 Dunwoody Avenue.
• The city received a call from the owners at 2485 Dunwoody stating they were having sewer problems.
After a lengthy investigation, it was determined that the record plans were inaccurate which resulted in
disconnection of this property from the sewer line during the Casco Point Reconstruction Project.
• The city has established a temporary solution but is recommending that a permanent connection be re-
established.
• Council authorized repair and extension of the sewer line to a new manhole at a cost of approximately
$15,000.
• Kellogg will bring a change order request for the Casco Point Reconstruction Project to the next Council
meeting for final approval.
4. Police Matters
• Correy has completed training and will have a report at the next work session. He is also planning to visit
the contract city council meetings.
• The police officer contract and Long Lake police service contract were briefly discussed.
5. Other Issues of Current Interest
• Coffee for new City Administrator Jessica Loftus will be on Monday, April 5.
• Letter was sent to Met Council about the Long Lake sewer interceptor. Bonestroo has met and discussed
with representatives of Met Council. Council agreed that the lift station at Brown Road should be
replaced. Bonestroo was directed to proceed with preliminary plans and cost estimates for the lift station
replacement. Additional information will be provided at the next work session.
• Gaffron distributed a letter from the MCWD regarding the rules revision process.
• McMillan will be out the week of April 19`h and will miss the Board of Appeals. Jim Murphy will be the PC
representative.
6. Comments Regarding Information Updates
• None
Page 2 of 2
Orono City Council
Committee of the Whole
April 13,2010, 6:30 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy;
City Administrator Jessica Loftus, Police Chief Correy Farniok, Assistant City Administrator for Long-
Term Strategy Mike Gaffron, Finance Director Ron Olson, Public Works Supervisors Don DeBaere and
Scott Oberaigner, Planning and Zoning Coordinator Melanie Curtis, City Clerk Lin Vee, City Engineer
Tom Kellogg and City Attorney Soren Mattick
1. Pre-meeting Local Board of Review
• Nate Stulc, Hennepin County Assessor, reviewed the 2010 Assessment/2009 Sales data booklets.
• Council discussed the current format for the Local Board of Review vs. an Open Book meeting. Council
was in favor of obtaining additional information for consideration of an Open Book meeting in 2011. If a
decision is made to change to the Open Book meeting format, Hennepin County must be notified by
December. Residents will also need to be notified.
2. Police Department Update
• Chief Farniok reported on his experiences while attending the National FBI Academy and other issues
which are being addressed by the Police Department.
3. Engineer's Report
• Lift Station 12 Update (Brown Road North/Old Hwy 12)
o Council discussed the potential repair/replacement of Lift Station 12 and directed the City Engineer to
move forward with pressure testing.
• Orono Orchard Road Street Reconstruction Project Update
o City Engineer Kellogg reported that Met Council is interested in upgrading their portion of the sewer
system as part of the Orono Orchard Road Street Reconstruction Project, which is scheduled for 2012.
Council discussed the possibility of moving this street project up to 2011.
o Council directed Bonestroo to continue discussions with Met Council regarding an agreement to
participate with the city in the Orono Orchard Road Street Reconstruction Project.
• State Aid Street CIP Discussion
o Updated numbers for the Capital Improvement Plan were provided and discussion of the project
schedule ensued. Although Watertown Road is scheduled for improvements in 2011, Old Crystal Bay
Road is in worse condition. Council agreed to observe road conditions as they drive around the city
and continue discussion of the CIP schedule.
o Council directed staff to investigate the costs to purchase an asphalt milling machine.
4. Other Issues of Current Interest
• None
5. Comments Regarding Information Updates
• None
6. CommonBond Discussion
• City Attorney Mattick presented information on issues related to the CommonBond proposal. Council
continued with discussion of the proposed project, including land values and timelines.
• Council recommended that CommonBond submit a written purchasing proposal for Council
consideration.
ATTEST:
,%�!�-�c� ;��7��_ �GfM.P�-i' ' �/�/�Z�
Linda S. Vee, City Clerk a s M. White, Mayor
Page 1 of 1
Orono City Council
Committee of the Whole
April 13, 2010, 6:30 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy;
City Administrator Jessica Loftus, Police Chief Correy Farniok, Assistant City Administrator for Long-
Term Strategy Mike Gaffron, Finance Director Ron Olson, Public Works Supervisors Don DeBaere and
Scott Oberaigner, Planning and Zoning Coordinator Melanie Curtis, City Clerk Lin Vee, City Engineer
Tom Kellogg and City Attorney Soren Mattick
1. Pre-meeting Local Board of Review
• Nate Stulc, Hennepin County Assessor, reviewed the 2010 Assessment/2009 Sales data booklets.
• Council discussed the current format for the Local Board of Review vs. an Open Book meeting. Council
was in favor of obtaining additional information for consideration of an Open Book meeting in 2011. If a
decision is made to change to the Open Book meeting format, Hennepin County must be notified by
December. Residents will also need to be notified.
2. Police Department Update
• Chief Farniok reported on his experiences while attending the National FBI Academy and other issues
which are being addressed by the Police Department.
3. Engineer's Report
• Lift Station 12 Update (Brown Road North/Old Hwy 12)
o Council discussed the potential repair/replacement of Lift Station 12 and directed the City Engineer to
move forward with pressure testing.
• Orono Orchard Road Street Reconstruction Project Update
o City Engineer Kellogg reported that Met Council is interested in upgrading their portion of the sewer
system as part of the Orono Orchard Road Street Reconstruction Project, which is scheduled for 2012.
Council discussed the possibility of moving this street project up to 2011.
o Council directed Bonestroo to continue discussions with Met Council regarding an agreement to
participate with the city in the Orono Orchard Road Street Reconstruction Project.
• State Aid Street CIP Discussion
o Updated numbers for the Capital Improvement Plan were provided and discussion of the project
schedule ensued. Although Watertown Road is scheduled for improvements in 2011, Old Crystal Bay
Road is in worse condition. Council agreed to observe road conditions as they drive around the city
and continue discussion of the CIP schedule.
o Council directed staff to investigate the costs to purchase an asphalt milling machine.
4. Other Issues of Current Interest
• None
5. Comments Regarding Information Updates
• None
6. CommonBond Discussion
• City Attorney Mattick presented information on issues related to the CommonBond proposal. Council
continued with discussion of the proposed project, including land values and timelines.
• Council recommended that CommonBond submit a written purchasing proposal for Council
consideration.
ATTEST: r
,i'� ���i'L�-cGGs �C�.,� LL.iLIti�L � G�/!N(.C./
Linda S.Vee, City Clerk es M.White, Mayor
Page 1 of 1