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Home My WebLink About02-23-2010 Council Work Session Packet Council Work Session Tuesday, February 23, 2010, 6:30 p.m. Orono City Council Chambers AGENDA 1. Orono Engineering Costs far 2009—Tom Kellogg (15 minutes) 2. Update on Long Lake Sewer System —Tom Kellogg(15 minutes) 3. Comp Plan Discussion— S�ephen Grittman/Mike Gaffron (45 minutes) 4. Golf Event 7/5/10—Ron Olson (10 minutes) 5. Police Matters —Ron Olson (10 minutes) 6. Website Update—Lin Vee (5 minutes) 7. Update on MCWD Ruleinaking Process —Mike Gaffron (5 minutes) 8. Comments Regarding Information Updates—Lin Vee (5 minutes) 9. Miscellaneous Previous Work Session Topics February 9. 2010—Minutes Attached o Green Development o Comp Plan Update o Common Bond Follow-up o Watershed District Rules D and F o Big Island Park Rules and Regulations Ordinance o Police Mediation o Police Service Contract o Comments Regarding Information Updates Januarv 26, 2010 o Common Bond Discussion Regarding Property Behind Long Lake Fire Station o Comp Plan Discussion o Open Book vs. Local Board of Review o Comments Regarding Information Updates i ` Ci of Orono 2009 E n i neeri n Ex end itu re J 9 p Rev i ew City Cou nci I Workshop Tom Kellogg, PE February 23, 2010 � Bonestroo � � � ; . • • � • �• . •: 0989-R£-T59:,�3� OZ9b-609-T59�1�3nto c � �� b68b-b09-T59�1�3mo ZLBb-b09-T59�1�3ai� woroa;sauoq�uo;�a6pavep ""` � " woroaasauoq�ouosuyo[•pey� wo��ooi�sauoqvos��a��ew 3d'uo�a6p�ued JS3dJ'uosu4�C Pp4J 3d'Shco21�IaeW . � � . -. _ �_ HOLb-b09-I59�.1=�y:'"! bbLb-b09-I59:i�=r�c R(94-L96'i59�.l;;a:u 85i5-SLL-TS9'.-"=� �uoroo�asauoq�o y;Fws�uyof u,oroo��sauoq�o asuy��i6•a�ey wo��oaasauoq�O��o�per�ay�e� wm�oo�;sauoq�o�6ins�o'a�n� 4;�(ws uyo� 7s!a4�1!9�aeH 3d'33oIPe21 lay�eb 6insl0 3��1 — � . , .� . . ' � � .� ..� _ �,: -:a �- �, �c ._. bELb-b09-T59:�3a�o b686609-t5 .i'� ,y��,��,,�;,: 8Zb6-6£Z-T59:ll3a�o woroa�sauoqn��a6a�y�sai��a� �, woroaasauoq�; a� rwi�ua�iep � worooiasauoqup�eM•pa�e( 3d'Ia6a14�S a!Ila�l 3d'uaspunwy uaa�ea p�e%p pa�e� - - � - ' . -- � - � . ..�� _ . , _ _ _ _ _ __ _ _ I , ,. _t.. ,�..__. . ,�,_ . �_,., ,.,....,.... �,.�., ._.., ,.. � ,,.�w,,.a ,., ,�,, . ; OLZ6-Sb9 i59 awoN ..�.,, .. .:.,. :,".. „ , L£95•SLL-T59�n3� `�. � � � �� '� E98b-b09-T59'1�3ti'a � wm�oo�asauoq o�660��o��wct _ �_�� . ,�..�M ,<. : ,�. . .,�:., ..... ... . �< 3d�66opa�wol ., .,�, � �.sw.. , - � _. , , . _ , � ,;w a:._,.9. ..� 3doxs3g� ,. �� .�.., w ,.., �.... / �� ,.. i y^'� �� ;�� li r n 5` �.` f� f O� �O i O Overview: Orono E n i neeri n 9 g Investment Histo b Cate o rY Y J rY 2006 - 2010 ��,000,000 r -- ------ - - - $900,000 �- $800,000 $700,000 �- $600,000 ! $500,000 �-- $400,000 i— $300,000 ; - $200,000 ; $100,000 �� i � :�. --� r., �'� $ � �� .� . w .�. m � _ ...,� � . . . . �. . _ �— ------__. 2006 2007 2008 2009 2010 Est.* Note: 2010 city infrastructure projects estimate based on work ordered through 2/Z2/10. General Engineering Private City Infrastructure Projects Orono Genera I E n i neeri n 9 g Ex end itu re H isto p rY 2006 — 2010 $200,000 , � � � � � $150,000 � � i e $100,000 ;- � , : ' �� $50,000 . . , __ ,,,.., . . _ ... . $_ � 2006 2007 2008 2009 2010 Est. General ■Street Fund �Watermain Fund Sanitary Sewer Fund Storm Sewer Fund Planning Department Assistance Public Works Department Assistance Orono 2009 Genera I E n i neeri n g 9 Ex end itu res as Percent of Tota I p 2009 Fund/Department Private �� 7% General Casco Point ��o fZOa C� ' . ��'' street Reconstruction �� , k � o,,,,,� ,��-,��, � � �°r° G e n e Ca� � F �p��,+��1�lo��P��a�°�'�� Wate rma i n 62% 1% 18��0 Sanitary Sewer 2% Storm Sewer 3% Planning Other City z�ro Public �Infrastructure Works <1% Projects 15% Orono Ci Infrastructure Pro 'ect tY ] En ineerin Ex enditure Histo 9 g p rY �soo,000 _ _ ____ .___ __ -_ __ 2006 - 2010 ��oo,000 ------ _ __ _ -------- �� ,�.�v.�.�. � J 2009 City Infrastructure Projects $600,000 . Casco �oin' Rec�_rs:r�a�: nr, 141y�rt�e�;vood Se;�tier and ti.Nater Extension � �500�00o Orono Surface �^dater P:lanagernent P�an ( Stonebay Boulder Drive 'ti^detland Irnpac:ts Stoneba�y ti�L�etland Carrections --� �400�00o Orono �nfrasePk Developrnent Crystal Bay Business Center City Watermain �300�� Orono 2008 Sea� Caa: �roiect _... _ ___- -- I �LOO�OOO _ _ $100,000 � $p __ ___ _ ___.__ - -__�,_-- 2006 2007 2008 2009 2010 Est. Orono Ci Infrastructure Pro 'ect Deta i I ] s . � 2006 2007 2008 2009 2010 Est. Jamestown Road Casco Point Casco Point Casco Point Sewer Ferndale Road Bridge Reconstruction Reconstruction Reconstruction McCulley Road Myrtlewood Sewer Reconstruction Fox Street Bridge 2008 Overlay Project and Water Extension Willow Drive Overlay TH 12 Sewer and Farview Sanitary Farview Sanitary Water Service Orono Surface Water Casco Pt Sewer Sewer Sewer Connection Management Plan Repair Stonebay Boulder Orono Navarre TH 12 - Old Crystal Orono 2008 Seal Coat Drive Wetland Orono Infraseek Reinvestment Vision Bay Road Project Impacts Development 2006 Seal Coat Orono 2007 Seal Coat Orono City Hall Site Stonebay Wetland McCulley Road Guard Project Project improvements Corrections Rail Orono Pavement Management Crystal Bay Business Orono Infraseek Myrtlewood Sewer Program Center City Waterma Development and Water Extension Industrial Park Myrtlewood Sewer Crystal Bay Business CSAH 51 Utility As- Backage Road and Water Extension Center City Waterma builts TH 12 - Old Crysta) Orono Infraseek Orono Surface Water Bay Road Development 2008 Overlay Project Management Plan Stonebay Boulder Trunk Highway 12 Orono 2008 Seal Coat Drive Wetland Trunk Water Main Project Impacts Stonebay Wetland Corrections Orono 2008 Seal Coat Project Orono Private Pro 'ect En ineerin ] 9 J Ex enditure Histo Reimbursable . p rY 2006 - 2010 $350,000 - _ __ __ _ . �300 000 . 2UU9 Private Projects __ __ _ � � � 6uildinp Permits �Other �25�� 1?45 Fox Street �— Creekside Subdivision ��o000o Orono High School Track and i Leaf Street Final Plat Bracketts Pt Rd �15�i�� Stone 8ay Lofts "!Fern�ale Rd �.': , ___ _ �1�� $50,000 — $- -- -- --- -- 2006 2007 2008 2009 2010 Est. � �" Siting a wastewater treatment plant is challenging, especially if the need is imminent and development has already encroached on most potential sites. Acceptable corridors for the construction of fuhue interceptor systems are becoming both harder to locate as new construction occurs and more expensive to buy. For this reason, it will be necessary to work with the developing communities early on in the planning process to set aside future wastewater treatment plant sites as well as possible utility corridors for future interceptor systems. • The Council will continue to provide wastewater services to communities based on the definition of a metropolitan interceptor. The Council seeks to contain the costs of the MDS as much as possible. One strategy is to minimize the number of points at which a regional interceptor meets a community's local sewer system. In providing new interceptor service to a community, the Council's responsibility is to provide the service to the community's border. Definition: A metropolitan interceptor must meet at least one of the following criteria: — Be designed to receive an average flow of at least 500,000 gallons per day from, or serve at least 1,000 developable acres in, local governments other than the one in which it is primarily located. — Is located in one local government unit and conveys or is designed to convey at least 90 percent of the ultimate wastewater flow originating in an upstream local government. — Is needed to directly connect other facilities owned or to be constructed by the Council. Rural Growth Centers The Council recognizes that some of the Rural Growth Centers located within the metropolitan area are under extreme pressure to add housing and employment to their communities, while others are not and do not want to take on large quantities of growth. If a rural center is willing to expand to accommodate the increased growth as forecasted by the Council, it may need the Council's Environmental Services division to become involved in the possible acquisition, operation and betterment of the wastewater treatment plant located in that community. IMPLEMENTATION STRATEGIES • Existing wastewater treatment plants in rural centers (centers that do not want significant growth) will not be owned and operated by the Metropolitan Council. • Existing wastewater treatment plants owned and operated by Rural Growth Centers (centers that want to grow) will be acquired and operated by MCES upon request and established Council criteria. The request for acquisition must be made to the Council through a comprehensive plan amendment. Alternately, the Rural Growth Center may request that the Council own and operate a new wastewater treatment plant to serve the community,following the same criteria and process. As these communities plan for the Council-projected growth for their communities, they may request that the Council acquire their wastewater treatment plants (WWTP) through , 32 � ' EXISTING FLOWS THROUGH LONG LAKE ' 0 From Orono (West): 20,000,000 gal/yr 73.9% �;_� � From Long Lake: 7,076,000 gal/yr 26.1% PROJECTED FLOWS THROUGH LONG LAKE* -� -'"-� ' M�DI�A , _a---��._- �� J� --��,�r _��:__� ¢_ 0 From Orono (West): 20,000,000 gai/yr 49,70�o m`----a-�-��- -W � �._�_-,.�_�Q��--- 0 From Orono (Brown Road): 13,194,000 gal/yr 32.7% - r-,--�- -�__,,_ -�.T�-,.z,r:Te_ 6TH AVE�N i � TOTAL ORONO 82.40�0 - 0 From Lon Lake: 7 076 000 al r o �' � ;!`—�--' / � g � � 9 /Y 17.6/o i ' -----___ , � � , � , _ � � -- � � . �, � � I _ � —� _ - ' � � � � � -�'-- ! [� ULTIMATE FLOWS THROUGH LONG LAKE* , ��-�___ �� _� ; , \. � �� j�� I_ [� From Orono (West): 93,741,490 gal/yr 75,7% I �___ --�> ---I _ �� '�, Ai � � � � _ ; ,� TOTAL�ORONOrown Road): 23 002 300 al/yr 18.6�/0 � �- --, _ i ` � ' ;,,{, -- , , 9 ° i , � _ � - � � . , , 94.3/o o I � �_ � . , __ " _ -- _ _ _ � , ; � -- - � � � --- , � � , _ , � �, _ � ; , � � _; _---- � � , � __._ — --' - � ! ! From Lon Lake: 7 076 000 al r � , - - ' � I � � 9 , , 9 /Y 5J% �. -- �! � , l� ; �� -_--� �, -- _ i ; i � _ � i 4- -.-- �I - a ; , ,' � i m ' � , � � � � - - - __ __ , * Assumes Brown Road flows will be routed throu h a �i �- � I � I + - -- - - - � , 9 � ; i _ � � � - - - ;-- � - -- , , - �W ' -` DTi�KEY L1# /. . . , - �. ,,: , existing Meter Station via ro • - , �S - -� - ---�- - ,KE�a , -- ' � , ; � �I �--- j , ,� , _ ' ---- �=-= � p posed forcemam along ,. - � -� � __ c.� ; `, , \ , ,� I ,_ '� __--—I ! ;i � . , � i � i ; Old Highway 12. - � � __ , �� _ - I ; , -� - - _ _ o >,�� - 3 � I � GARW�OD�D - - --�--� � - � �-- i � � � I O ; - ,� ` � ;;-:. / � I- i_ - i i �*. � �" .� �j_ � �� '� �`�� i � ' ,�� `_� . 3 � =_ - ;- oc -- __-, � I KELLEY PKWY � ' � ' � l �.�, �'� - _ __ l_ I �-�_-- � - �'� , ��,�- ,�� a,� „� .� o - I � FM � OL HWY 1Z � --�;�� _ i � � - �I ; oc LO ��;, � � _ ��-' ° m .I�G � �� .� , � � � - �, � � ,- �� —_- ' ,I � ,,- ; �� ! LAKE -- I_ i - � ..,^�: �F._.�_:.. , , 0 _ I : i J i ',I ; � , i� '° ..,� �� ` L�DONED � - � , _. _.,_ - �-� �'� �� - � - _ I'� � ' . � � I -i i ; � r -__�� -- �� I j iI!-�- �_ ��4 � sranoN " � � ; _ �� _�, , MCE _ iL �__IlL i I � lil - I� ` . - --- - = -_ -�_-' -__ '- � _ I�i --�_-1� ; �r �. , - � ' � ' ' � . � �: � ' rH iz sT�orv ' � � � ��Li—�_� �� I 4 ;� L� � ; ' ` ° F y ; ` � , . -� �� B NS � ��.�,-r--.r--_ �-�-• '-I,,,_�_ �`+��-:� _.;;� � � i - - - - ,_- - - - � - _- __ -�� - I � �� II Ir }{ _ , 1 �- � � �'� i � �i j _ I J� � I �� rl I �1l _l I I � _1�� ' -, ""_ __ —�1�-� __� � � __ _- .l_: f � ' - � , 'Ii I I i .�� -I-in�. � . - �..' ---,_�__� __—_—_ __ '. __ � _ -- rI �- - � � IIF . I� � F- �I V i_ - '-- � _ _ _ . T I__. 'l�'_ �' _�(E � 1/�'�'I��I I __ I , � �II� i.�.. �'t I I �I� � I�I. I ' I� � �- I L_ � . _ .I I.• � I I I��.� � �_-�II � i�, -1 I�I �F� __ _I I _�__i�l _ . - . , . ' .. _ I � _ 'l i� � �„ � �F 1r � -— �"`-�.. � a.: I i I I -— , �\ ;, �`I � .�I�--I �il - --II--1 ill I �IL_1 ' . ' \, \i�l I� `_� I � . . ii / .� L i i� � _ �I �" ��li L1 1J � �� r � �--�- � _- � � �'� ��" � � ,i i �,-_ ��L� } � �- � ��-- �� --r �-��' �''�� ' � i =� � /' '� ��:� _ _ _ L l I f I r _ I � I , �__�I I � -�� _ ��_ ' ` I - �- � l � � �� I [ � [__�IT i �� - ;l -, - -i --- -1- -al- ��- ��' � '_ 1 � �, =j=-� - �' � � 1 r -�- � � � � - - � 1� - - `. .-,�.,. � .� EXISTING GRAVITY SEWER � ��z � �b� CITY LiMITS —' FM — EXISTING FORCEMAIN - MET COUNCIL EXISTING SEWER MANHOL�' 0 1000 2000 -- FM � EXISTING FORCEMAIN - CITY EXISTING LIFT STATION Scale in feet OLD HWY 12 SANITARY SEWER CITY OF ORONO � EXISTING AND PROJECTED SEWER FLOWS FIGURE 1 Bonestroo 139 PROJECTED FLOWS DWG 22210.DWG DATE: FEBRUARY 2010 COMM: 000139-10000-0 :� m " _� n t �. _ L�.--ji� .__ 1 . i _ ' �-----------._.__----------------------- -- '�`,---- -- - -----------��__— -- — --�------ -- —'------ -.—___--�-__ . \ ��'" }�`�' = � � —~-� I � —! , , _ , _ � : . ; — - �--__...__ �- _ _ __ , � � r� '11 r, � �� , . f_ _.�,Q,a------_ ��•�"'��*:;, ``��, �---'� {<,-,�;� = _� � „-�; - � `_ ' �-..� • , i;i I �, _ } �� 'C 'Y'F }�f, /�-'�• �,i,l° •./'� , . �--,..__ �*�. � � ' '�`� i '((� �� .�ri'l .. .�....�..r..'---� �" �`�' � .. _ F� � �' � �� I "� • ! }�, � � �1 i.�.,.�,Y� �;.% � \ �'l ��' ��.�.�{� .,�� ._ _ ...-.-_ - 'l .. `�" .. y,�'� ''•,. t: �1 i, �y' �I L z � , � � �� ,?5 �� X'� ',� � r.� . �.�.�. ��,�._� � . __. .F. �,'i ��- � �� _;r {�p ��'`\ �`0 '. 1 � � . � �a�ti . � :� � . �q' , � I.i i � t � ' `,� - . � I � . � I t, . 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'^^y � i, �� '��i � �f(� r ► .. _ � �} . .: .. _ \ .�.:.. . �4v�. .s�. , ( � �� ..' �', ..�{`t t .'.J' 1 1 \, _.. ._... �� n It_�' �w'� � F +} �\ �1 I i r,+' �"� '�� F ; _ I ' •^\ � �` :�}C -� � ; � ��"�- k � �� "_J � i .. � � , ��J �--�-�__ � ', , i. �. ''� � . .. � � / t � '� � / �� ! . +�.' � � ' - ,y �`'s�: �Ys:. - �'� xey.+,. ' I � , ._ $ .: .� . . � . L � J �--. -' , � � � J"1� .- a ''e+"- ,"yf1 '-!'�'i X �� - .../ .- i � � `C ' � � g' - �� T.;�: �� -' - �t� �� s �� 1~ �*�� ' :% . �{^,�, - . _ `p �( - .a �� `�A.�'�`t� � � �y . �� ; � I`�"�n ,} � s � ��.q�` , h, � 'iu.SR�� L. 'E �/ . , . � i � .i� �� si 3� I 1 / r - �' {`y^. ,��$ i��. ', _ < /� �� ; � "1'� 14 �.:;4�„ c \'S� ��.��_—..—��_�_------��--�--�---'----- ---�.�—��----�----��ji—�__�� __�� x�` �+�. � � � � ��.�� . . � —� �---�--" ! r �'7rt..� ��a��"��~' . _„ . � ..,. � . q Y n ._.....n p' � .al'��`_ �-r-�e�t. ....�..s � �.a,.. '' ��._.. , .. . ,� T a,Q f `_ �... / `� 7 . - .. ' y .: � � ,/ .�, _'_'! .. .. . . , .�:`. °.ta:r�� ' '+�.`- �...�v.. . . ��' .. = . . ' ' � ;� _ �% � / _~\) J / - / � �� 20 40' dG' WOODHILL SENIOR �OTTA�ES 03f0.,° o� NAVARRE design graitp � f � . MEMORANDUM To: Mayor and City Council From: Ron Olson, Finance Director Date: February 23, 2010 Subject: Golf Course Event The Golf Course Manager would like to rent out the course on the a�ternoon of July Sth to a group that is holding a fundraiser. This is the Monday of the July 4` weekend which would normally be a busy day. The course would be open to the public in the morning, which is normally the busi�st period of the day. He is anhcipating collecting a fee of$1,465 for the rental. On July 5` (Sunday) of last year course revenues were $2,057. Normal revenues on a Monday are less than $1000. r , , PHONE 88$.SPARSCX or 88$.S11�144 • F�(451.949.S9S1 � SS1S(OUNTY RD 101 • MINNEIQNKA MN SS34S (ADDYSWAfr�'NOTMAiI(OM • WWW.(ADDYSWAG.(4M _ �'"� `" 6 ' �. �, —— , �" ,a '�,�„ '� ._. �. � , o � � #�.;�� .. � . —eii s . � � ..� .�'7- — �-�� , ,. . _ ._ 2 Ol O PA TCH A DA MS GOLF CAR T "DRI VE FOR LIFE" Goal: Drive a golf cart from Chicago IL, to Minneapolis, MN across Wisconsin to raise money for Dr. Patch Adams. Yes, as in the movie "Patch Adams" July 2,3,4,&St" 2010. Dr. Patch Adams has provided Medical attention to thousands around the world free of charge for al- most 40 years. Our goal is to help raise money for the continued success of this non-insurance based free clinic, and to help continued free medical attention to Children both here in the USA and around the world. Your donation will directly affect the patients and the families of those struggling for proper health care without requiring payment from either patience or insurance companies. Your ponation is Appreciated.! � K �� L . ��t�� F*.; l � !�,.�.r�� , ' y 1"� .,� w � i � ' q� �r i�'�� • � t�� .s: �� -Y i �y � , , ' I . �""� '"a., - ' I kf�f�l.A. . x y - Caddyswag.com �� ^� _ 0 TAX deductible: _-��"'� e .�, -�- ` � # 20-5526887 ,��Enium TECHNOLOGY SALES MEMORANDUM To: Mayor and City Council From: Ron Olson, Finance Directar Date: February 23, 2010 Subject: Police Labor Contract � The City and the police officer's union met with a mediator on February 11. The officers have proposed a change to the insurance structure. They would like officers that elect family coverage to receive a larger city contribution than those on single coverage. At the mediatar's urging, I agreed to present their proposal to the council. Single Increase of$50/Month Emp + Increase of$75/Month Family Increase of$100/Month This would be a change from the current policy of providing all employees the same amount of contribution towards insurance. MEMORANDUM To: Mayor and City Council From: Ron Olson, Finance Director Date: February 23, 2010 Subject: Police Labor Contract� Once a police officer reaches the maximum sick leave accrual of 960 hours, they will no longer accrue sick leave. At the last work session, Chief Farniok suggested that for officers that have reached the maximum accrual that we offer to contribute a percentage the leave that they would normally have accrued into the officer's Post Employment Health Plan Account. Currently one officer is at the maximum. Another officer may reach the maximum in one year, with an additional officer reachin� it in two years. After that, it will be at least five years before any officers reach the maximum. In 2010 the cost of this proposal will be $1,600. In 2011 it will double to $3,200 and in 2012 it would be around $5,000. Most employees never reach the maximum accrual. � _ � MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: LIN VEE, CITY CLERK SUBJECT: WEBSITE UPDATE DATE: FEBRUARY 22, 2010 As a guideline far the website redevelopment project, the IT Committee discussed the attached"City of Orono Website Guidelines"as a useful tool in determining the appropriate information to include on the city's website. The section entitled Creation of other Web Content is included because the committee anticipates that there will be additional methods of future web communication. At previous work sessions, social media sites such as Facebook, Twitter and Flickr were discussed as potential communication options. Developing social media sites would add value for end users and support the use of additional communication tools by the city. Social media is fast becoming a preferred method by many end users for staying up-to-date on current events and topics. Staff is requesting approval to continue developing social media sites including Facebook, Twitter and Flickr and to include icons and links to these sites on the new website. These sites would simply be a duplication of information that is already posted to our official website and distributed to the current list serve. No suggestions or opinions would be included with the posts, and only one-way distribution of information would be approved. No feedback or public comments would be allowed to be posted to social media sites. Examples of information to post include: • Holidays (days the offices are closed) • Summer Hours • Recycling Days • Recycling Calendar is Ready • Special Meetings (Ex: Local Board of Review) • Wark Sessions Dates&Times • Council Dates &Times with Attached Agendas • Planning Meeting Dates &Times with Attached Agendas • Meeting Minutes • Clean-Up Days • Road Closings • Water Quality Report Ready � Election Dates • Caucus Date • Photo Contest—Then post winning photos on Flicker The GovOffice programmers are in the process of completing the code far the new website. If the city wants to include icons and links to Facebook, Twitter and Flicl�on the new website,no additional fee is required if the programming is included prior to the final design. If icons and links are added at a later time, there would be additional fees to add the code to the city's website. Staff would recommend adding the social media icons and links as part of the initial website update. As we promote the new website, it would show our residents that we have not only updated our website, but planned for new technologies. Draft CITY OF ORONO WEBSITE GUIDELINES Purpose: The website is provided as an additional communication tool between the City and the public it serves for the purpose of sharing public information related to the City's local governmental activities, programs and services, and other public entities. All information on the City's site will be provided in the most positive, professional, user-friendly manner possible. Participation: Designated City employees may have access and the ability to post information on the City website. The Web/IT Coordinator oversees all changes and updates to the website. The City Administrator and Web/IT Coordinator have the final decision on what content is appropriate to publish on the City website. Departments are expected to actively participate in maintenance of the website, and must check their information on a monthly basis to ensure that information is current and fresh. The City website may not contain any message boards and prohibits the creation of blogs. Creation of other Web Content: City employees cannot create separate web pages or websites, including social media sites, for communicating City business without approval of the City Administrator and Web/IT Coordinator. Social media sites such as Facebook, Twitter, Flickr, etc. are intended to provide additional methods for communication with the public. All information distributed via social media shall be a duplication of information currently available on the city's official website. Social media sites are limited to one-way forms of communication. No posting of public comments will be allowed unless specifically approved by the City Administrator. If an employee receives permission, the social page must serve a specific City purpose or need. The employee is also held responsible to adhere to the Data Practices Act. External Links: Links to other community or government information websites may be provided within the City's website under the following criteria: 1. The information in the linking site is useful and informative to the entire Orono community rather than special interest groups. 2. The information is presented from a neutral viewpoint. 3. Typical organizations which may be appropriate for linking include: ■ Ad hoc committees appointed by the City Council; ■ Quasi-government entities, such as watershed and park districts that include Orono; ■ Other government entities; ■ Public education institutions; ■ Public utilities that serve Orono; ■ Non-profit Orono civic, educational, athletic and recreational organizations; ■ Athletic associations that serve Orono; ■ Organizations providing information about art, cultural, and sporting activities in the City's area; ■ Organizations providing information about tourist attractions in the City's area; ■ Generally recognized community organizations. 4. Inappropriate links include, but are not limited to, sites which endorse a specific candidate for local, state or federal office, represent a religious position, or operate for- profit. The City of Orono shall not be responsible for and does not endorse the information on any linked website; nor does the City of Orono guarantee the accuracy, completeness or timeliness of the information on those sites. The City of Orono is not liable for defamatory, offensive, or illegal conduct of linked sites. The links from this site to other sites on the World Wide Web do not constitute or imply endorsement or recommendation on the part of the City of Orono. Links to the City website are not controlled. It is the nature of the internet for websites to link to other websites. Administrators from other websites do not have to ask for permission to link to the City of Orono website. It is recommended that websites that link to Orono should periodically verify links for accuracy since page urls are subject to change without notice. Advertisements: No advertisements other than for community-sponsored events, paid or unpaid, will be posted on the City's website. Disclaimer: The City of Orono will make every effort to ensure the accuracy of the information provided on its website. However, due to the possibility of unauthorized modification of the data, transmission errors, HTML browser incompatibilities, human error, changes made since the last update to the website or other aspects of electronic communication that are beyond the City's control, the City does not guarantee the accuracy of the information provided on its website and is not liable for reliance on the information. � i � MEMORANDUM 2-23-10 Work Session To: Mayor and City Council From: Mike Gaffron, Asst. City Administrator ' Date: February 22, 2010 Subject: MCWD Rulemaking Process Update Attached is an email and a copy of the letter Shorewood City Administrator Brian Heck sent to James Wisker on behalf of the Lake Minnetonka cities requesting additional information. The three requests include: 1) MCWD provide a copy of Rule D & F revisions in underline/strikeout format; 2) information on MCWD's public input process to date; and 3) information on how upcoming Rule N (Stormwater) revisions might impact Rules D & F. Concurrently, Lake area mayors have set up a meeting with MCWD for Wednesday February 24, 5:30 at the Southshore Community Center. Additionally, MCWD has scheduled a Special Board Meeting for Thursday, February 25 (meeting begins at 6:45 p.m.) at their offices in Deephaven to discuss the rules - see attached meeting notice. Attachments: A - 2/17 email re: Letter to MCWD from City Administrators B - 2/22 email re: Notice of Mayors' meeting with MCWD C - MCWD Notice re: February 25 Board Meeting � �. . � Mike Gaffron � � From: Brian Heck [BHeck@ci.shorewood.mn.us] Sent: Wednesday, February 17, 2010 11:22 AM To: Vicki Weber;jkohlmann@cityoftonkabay.net; Mike Gaffron; kluger@ci.excelsior.mn.us; danayoung@mchsi.com; Carlton Moore; Sarah Smith; jbrimeyer@ci.spring-park.mn.us; mahanus@frontiernet.net; duram@ci.victoria.mn.us; administrator@greenwoodmn.com; mfunk@ci.minnetrista.mn.us; alo@wayzata.org;jgunyou@eminnetonka.com; sgriffin@ci.minnetonka-beach.mn.us; shelley@cityofwoodlandmn.org; Kandis Hanson Cc: Carlton Moore Subject: RE: MCWD Board Meeting - Rule D Discussion Attachments: MCWD Request.docx Good morning all, Attached is the letter I am sending to James Wisker requesting Rule D and F in legislative format as well as inquiring as to the MCWD's efforts to gather greater input on the rules from the greater community—not just the TAC and the CAC. When (if) I receive the marked up rules, I will forward them. Brian Heck City Administrator City of Shorewood From: Vicki Weber [mailto:vickiweber@cityofmound.com] Sent: Wednesday, February 17, 2010 10:52 AM To: Vicki Weber; Brian Heck; jkohlmann@cityoftonkabay.net; mgaffron@ci.orono.mn.us; kluger@ci.excelsior.mn.us; danayoung@mchsi.com; Carlton Moore; Sarah Smith; Jim Brimeyer (jbrimeyer@ci.spring-park.mn.us); Mark Hanus (mahanus@frontiernet,net); duram@ci.victoria.mn.us; administrator@greenwoodmn.com; mfunk@ci.minnetrista.mn.us; alo@wayzata.org; John Gunyou (jgunyou@eminnetonka.com); Susanne Griffin (sgriffin@ci.minnetonka-beach.mn.us); Shelley Souers (shelley@cityofwoodlandmn.org); Kandis Hanson Cc: Carlton Moore Subject: MCWD Board Meeting - Rule D Discussion Good morning. FYI—Included as MS Word attachment is summary of 2/11 MCWD Board meeting regarding Rule D discussion which was prepared by Dave Poggi, PE of Bolton & Menk, inc. who attended the meeting. i .� February 11, 2010 Mr.James Wisker Minnehaha Creek Watershed District 18202 Minnetonka Blvd. Deephaven, MN 55391 Dear Mr. Wisker, I am writing this letter on behalf of several Lake Minnetonka Area Cities regarding the Minnehaha Creek Watershed District's proposed amendments to Rule D: Wetland Protection and Rule F: Shoreline and Streambank Stabilization. On behalf of these cities, I am requesting a copy of Rule D and Rule F in legislative format e.g. strike out and underline, so that we can better understand the proposed changes to the rules. It appears that few, if any, of the affected cities received such a document. Furthermore, we are interested in knowing what kind of public input on the proposed rules the MCWD solicited or obtained during the rule drafting process, not including the Technical Advisory Committee or the Citizen Advisory Committee. For example, did the MCWD hold any open houses or public informational meetings regarding the proposed rules in communities around the fake area. Finally, we understand that the Watershed District is contemplating revising Rule N related to storm water. One of the consistent comments regarding proposed Rule D and Rule F involve the possible impact on single family homes.At present, the response from the MCWD is the proposed rules D and F do not apply or necessarily impact single family homes. However, our concern is how amendments to Rule N might alter Rule D and F as it relates to single family homes. Could you please comment briefly on what the MCWD is considering with regard to Rule N. ti On behalf of the cities of Shorewood, Excelsior, Greenwood, Mound, Orono, Minnetrista,Tonka Bay, Deephaven, Wayiata, and others, I thank you for your consideration of our request and look forward to working with you and the MCWD Board in arriving at mutually acceptable Rules. Sincerely, Brian W. Heck City Administrator City of Shorewood Cc: City of Mound City of Deephaven City of Tonka Bay City of Wayzata City of Victoria City of Orono City of Excelsior City of Spring Lake Park City of Minnetrista City of Greenwood Mike Gaffron ..=� From: Michael Funk [mfunk@ci.minnetrista.mn.us] Sent: Monday, February 22, 2010 10:02 AM To: Brian Heck; Vicki Weber; jkohlmann@cityoftonkabay.net; Mike Gaffron; kluger@ci.excelsior.mn.us; danayoung@mchsi.com; Carlton Moore; Sarah Smith; jbrimeyer@ci.spring-park.mn.us; mahanus@frontiernet.net; duram@ci.victoria.mn.us; administrator@greenwoodmn.com; alo@wayzata.org; jgunyou@eminnetonka.com; sgriffin@ci.minnetonka-beach.mn.us; shelley@cityofwoodlandmn.org; Kandis Hanson Cc: Carlton Moore; Cheryl Fischer Subject: RE: Meeting with MCWD next week Brian, Thank you for taking a role to send the letter to MCWD on behalf of many lake area communities. Your efforts are appreciated and it is pleasing to see a level of cooperation amoungst communities to work together. Late last week I saw an email from the Mayor of Mound (sent to other Mayor's) that offered to host a meeting in Mound as well. It's good to see so much interest in this important subject. I do think in order for us to be successful in our efforts to minimize rule changes that we need to be cohesive in our efforts. I would encourage staff members from each of these communities, to not only continue to share information to their Mayor and Council's about the letter we sent and information about our process, but also attempt to attend the meeting this Wednesday evening. I am hopeful we will receive a red-line version very soon so we can schedule a follow-up meeting. I would even suggest taking Mound up on their offer to host the next meeting. Thanks again, Mike Funk � City Administrator Tel: (952) 241-2510 � Cell: (612) 799-8109 � Fax: (952) 446-1311 mfunk(a�ci.minnetrista.mn.us � www.ci.minnetrista.mn.us City of Minnetrista 7701 County Road 110W � Minnetrista I Minnesota I 55364 From: Brian Heck [mailto:BHeck@ci.shorewood.mn.us] Sent: Friday, February 19, 2010 12:54 PM To: Vicki Weber; jkohlmann@cityoftonkabay.net; mgaffron@ci.orono.mn.us; kluger@ci.excelsior.mn.us; danayoung@mchsi.com; Carlton Moore; Sarah Smith; jbrimeyer@ci.spring-park.mn.us; mahanus@frontiernet.net; duram@ci.victoria.mn.us; administrator@greenwoodmn.com; Michael Funk; alo@wayzata.org; jgunyou@eminnetonka.com; sgriffin@ci.minnetonka-beach.mn.us; shelley@cityofwoodlandmn.org; Kandis Hanson Cc: Carlton Moore Subject: FW: Meeting with MCWD next week AI I, A few Mayors met with the MCWD this week and have arranged for a meeting with the MCWD regarding the rules. Mr. Wisker contacted me yesterday as well regarding the letter I sent out and he indicated he will provide packets of information that should address the items raised in the letter—by that I presume he will provide the legislative version of the rules. The meeting information is below. Thank you, 1 Brian Heck, ICMA—CM � City Administrator City of Shorewood Let's gather at the Southshore Center NEXT Wednesday, Feb 24th to talk with Jim Calkins, Eric Evenson and James Wisker about questions, concerns and ideas we have with the new "Rules" being proposed by the MCWD. It's time we get together and share our thoughts on these issues and understand what is being proposed. What: Lake Mayors and MCWD Where: Southshore Center- 5735 Country Ctub Road, Shorewood (near Shorewood City Hall) When: Wednesday, Feb. 24th --5:30pm City Administrators/Managers are also encouraged to attend! Thanks-see you there! Chris Lizee,Jim White and Cheryl Fischer z c MINNEHAHA CREE; K � WATERSHED DISTRICT QUALITY OF WATER "`�``- QUALITY OF LI FE Thursday, February 25, 2010 Minnehaha Creek Watershed District Office Lower Level Meeting Room 18202 Minnetonka Boulevard Deephaven, MN 55391 www.minnehahacreek.org Board of Managers: )im Calkins, President; Brian Shekleton,Vice President; Lee Keeley, Secretary; Richard Miller, Treasurer; Pam Blixt, Manager; Jeff Casale, Manager; Mike Klingelhutz, Manager; Note: Indicated times are estimates; actual times may vary considerably. Individuals with items on the agenda or who wish to speak to the Board are encouraged to be in attendance when the meeting is called to order. 6:45-7:45pm 1. Committee Meetings - Personnel Committee 7:45pm 2. Special Board Meeting - Review draft agenda for March 3 special meeting with the City of Victoria - Consider proposal for community outreach on draft rules The Minnehaha Creek Watershed District is committed to a leader•ship role in protecting, improving, and managing the surface wate�•s and aff liated grou�zdwater resources within the District, including their relationships to the ecosystems of which they are an integral part, through regulation, capital projects, education, cooperative endeavors, and other programs based on sound science, innovative thinking, an informed and engagecf constituency, and cost effective use of public funds. MINNEHAHA CREEK � WATERSHED DISTRICT QUALITY OF WATER �"'�- QUALITY OF LIFE February 17, 2010 � ��'�rM/�'� The t�iinnhaha Creek UJatershed District is FEQ � '��Q,O committed to a leadership The Honorable James White C'T1'pFOf�O Mayor of Orono NO rote in protecting, 2750 Kelley Parkway Crystal Bay,MN 55323 improving and managing Re: Minnehaha Creek Watershed District Rule Revision the sur(ace waters and afnliated groundwater Dear Mayor White: resources within the As you are aware, the Minnehaha Creek Watershed District is currently in the process of revising several of its existing water resource regulations: District,including their • Rule D: Wetland Protection retationships to the • Rule F: Shoreline& Streambank Improvements ecosystems of whid� • Rule N: Stormwater Management they are an integral part. We are writing in response to some recent letters sent by people who are just getting involved in the District's rulemaking process. While we welcome new We achieve our mission participation and comments, these recent letters reflect a misunderstanding through regulation, about the substance of the proposed rule amendments and the intensive stakeholder process to develop them. The amendments under consideration capital projects, address critical issues of wetland and shoreline protection and have been developed with both expert and pragmatic input from a wide variety of sources education, cooperat�ve within our watershed. The MCWD Board of Managers is continuing to work endeavors,and other on these rules to address recent comments and we are confident that they can be addressed effectively. programs based on The District began the rule revision process nearly four years ago in 2006 with sound sdence, several meetings where options to engage and solicit input from affected Innovative thinking, an stakeholders within the District were discussed. The final process was shaped by comment from local communities and included the formation of two informed and engaged advisory committees representing a broad cross section of the District's constituents: constituency, and the cost effective use of • Rule Making Task Force • Technical Advisory Committee publi�funds. In 2006 and 2007, the MCWD Board of Managers actively sought stakeholders to serve on these committees by mailing letters to city staff, mayors,planning commissions, county and state agencies, residents, permit applicants,advocacy groups, engineers,homeowners associations and the building and development 18202 Minnetonka Boulevard, Deephaven, MN 55391 • OfFice: (952)471-0590 • Fax: (952)471-0682 • www.minnehahacreek.org colnmuuity. Appointments to these committees were reviewed and approved by the Board of Managers on April 5, 2007. The Rule Making Task Force is composed of 20 citizens, builders and developers and other such stakeholders. The Technical Advisory Committee (approximately 80 stakeholders) is an open committee including all 29 MCWD communities and county and state agency staff, engineers and other individual/agency stakeholders able to provide technical comments on the proposed revisions. In the three years since the actual rule revision process began in 2007, these advisory grou}�s have worked s�.iccessfiilly in collaboration with District staff and the Board of Managers to revise and adopt four of the seven rules under review by the MCWD (Rules B—Erosion Control, C—Floodplain Alteration, E —Dredging, and G—Waterbody Crossings & Structures). Input from each of these advisory groups was also relied upon to shape the draft language for Rule D and Rule F, both of which just concluded a 45 day public comment period, and Rule N which is still being developed. On February 11, 2010, The Board of Managers reviewed written comments and discussed language revisions for Rule D that would provide the level of flexibility and clarification requested by stakeholders. Areas where the Board provided direction and clarification on Rule D include: • Rule D does not apply retroactively and is triggered by development activity; • 75 foot wetland buffers will not be applied to single family homes; • Wetland buffers will not be applied to lakes or streams,only delineated wetlands; • Rule D revisions will not eliminate exemptions of the Wetland Conservation Act; • The triggers for wetland buffers have not changed from the existing rule; • Rule D will not require increased wetland mitigation ratios for off- site mitigation; • Monitoring of wetland buffers is only required where buffers are disturbed and re-vegetated. Monitoring will not otherwise be required. The Board of Managers will undergo the same comment review process for Rule F at its regularly scheduled meeting on February 18, 2010. Rule F is being revised to promote the use of bio-engineering(vegetation and other bioengineered tools) to stabilize eroding shorelines where feasible to prevent the degradation of surface waters. In the coming months, District staff will continue working with stakeholders who have supplied comment, to draft revised language for review by the MCWD Board of Managers at future meetings. Pending final review and approval of this draft language by the Board, a public hearing will be scheduled to garner additional input before any final revisions are made and adopted. Proposed char.ges to Rule N are being de:�el�ped in the same manner as the other six rules and public comment and review will be critical components of the process just as they have been for Rules B, C, D, E, F, and G. As you can see, the District's rule-making process has been very deliberative in nature and has taken great pains to involve the many stakeholders who are affected by the District's rules. The process has always been open and inclusive and the ultimate goal has always been to protect the water resources within the District, many of which are listed as impaired waters by the State as a result of their degraded condition. In fact, the rule revision process was initiated in response to the problems and goals outlined in the District's third- generation, Water Management Plan which was approved in 2007 following a similarly exhaustive, 3 year, public process. The District would like to express its commitment to continue working collaboratively through its open and engaged rule revision process to develop regulations that provide the level of natural resource protection necessary to meet identified goals, while balancing the unique needs of its many communities, residents, and stakeholders. Sincerely, r✓�t�J �; C�--t�,.�-� Gi� James Calkins, President, Board of Managers Minnehaha Creek Watershed District MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: LIN VEE, CITY CLERK SUBJECT: COMMENTS REGARDING 1NFORMATION UPDATES DATE: FEBRUARY 23, 2010 Attached are the Information Update memos from February 12 and February 19 for reference if Council wishes to discuss any of these items. MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: ORONO MANAGEMENT TEAM SUBJECT: INFORMATION UPDATE DATE: FEBRUARY 12, 2010 • Mike met with a group of staff representatives from 8 of the Lake Minnetonka cities on Thursday to discuss the MCWD Rules process and common issues. We determined that: 1) the group will attempt to procure a redlined version of the proposed rules from MCWD to allow a direct comparison between the existing and proposed rules— once that is available, the group will meet again prepared to define the specific areas of concern, and those that are common to all parties will be documented in a joint letter (and possibly joint resolutions) to MCWD; 2) MCWD will be asked to define how it plans to engage the public regarding these rule changes, because if MCWD doesn't do it well, it will fall on the cities to do so; and 3) MCWD will be asked to delay adoption of Rules D and F until Rule N (Stormwater Management) has been analyzed; better yet, review them as a package since the outcome of Rule N likely affects Rules D & F. (MPG) � 3rd Annual Local Government Sustainability Workshop—if anyone is interested, the city received the following invitation: o Please plan to join the Alliance for Sustainability, MPCA Sustainable Communities Team, League of MN Cities and Metro Cities for our 3rd Annual Local Government Sustainability Workshop, on Friday March 12 Noon to Spm at Central Lutheran Church (next to the Minneapolis Convention Center) to learn about new state and federal funding opportunities for your projects and simple, cost-effective best practices fram the state's new MN GreenSteps Cities Program. o Through the support of generous sponsors, we are offering the workshop free of charge, please pre-register today at http://www.afors.org/ or by calling us at 612-331-1099 and invite others you know to attend as well. Thanks! o Our keynote speakers include Mayor Elizabeth Kautz, Mayor, City of Burnsville and President, U.S. Conference o�vors Jeanne Hoffman, City of Madison Facilities and Sustainability Mana�er, and Amy Malick Midwest Regional Director ICLEI/ Local Governments for Sustainabilitv o Who should attend? - Mayors, City Administrators, City Council Members, building engineers, storm water professionals, planners, recycling coordinators, city foresters, and planning and citizen environmental commission members, environmental professionals and citizen volunteers. The Ciry of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients•of this electronic file are asked not to "Forwar�l"or "Reply to All"concerning i�aformation contained in this email. o Workshop Topics - MN GreenSteps Cities, using sustainability indicators, funding for energy retrofits and renewable energy projects, Complete Streets, protecting and diversifying urban forests, organized collection and arganics waste collection, sustainability ordinances, community-wide energy initiatives, Blue Star Cities, local food policies and urban and suburban place making (detailed agenda below.) o The free Friday March 12 Local Government Workshop Noon to Spm - Agenda Workshop Flyer o will be followed by a o free Saturday March 13 Neighborhood Sustainability Conference- 8:30am to 4:30pm for community volunteers from neighborhoods, congregations and schools. A�enda Conference Flver The City of Orono complies with the Minnesota Data Practices anrl Open Meeting Law. The recipients of this electronic file are askecl not to "Forward"or "Reply to All"concerning information containecl in this email. MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: ORONO MANAGEMENT TEAM SUBJECT: INFORMATION UPDATE DATE: FEBRUARY 19, 2010 • The city recently received the attached letter from Mediacom. Page Two references the Internet problems experienced in late 2009, which may be of interest since this topic was discussed at the last Council meeting. • The city also received the attached letter from James Grube, Hennepin County Transportation Department, regarding the old Highway 12 turnback improvement process. • Mike and Sgt. Boris met with Boe Carlson, Del Miller and Alex Meyer of Three Rivers Parks this week to further discuss possible locations for designation/development of parking along the Dakota Rail Trail. Three Rivers will analyze in greater detail a number of the locations discussed and bring back some recommendations for Council consideration. (MPG) • In addition to the two letters of support that we reviewed last week, CommonBond has requested a third letter regarding Orono's support of their CDBG application. Their suggested draft is attached, along with the text of a letter A1 Orsen submitted for a similar CommonBond project in Wayzata last year. Pve also attached my suggested draft incorporating information from the Site Acquisition and Zoning/Utilities letters. Approval of these letters was scheduled for Tuesday's work session agenda; however, we found out late today that they need the CDBG letter Tuesday morning to meet their application deadline. Since the Monday night packet is already out the door, Mayor White has indicated this can be added to Monday's agenda—we will hand out a final version on letterhead for discussion/approval at the meeting. (MPG) • Attached is a letter sent today in response to the Stonebay letters received January 21 (MPG). • Attached is the draft agenda far the Tuesday, February 23r`� work session. A work session packet will be available at Monday's Council meeting. The City of Orono complies with the Minizesota Data Practices ancl Open Meeting Law. The recipients of this• electronic file are asked not to "Forwa��l"or "Reply to All"concerning information contained in this ernail. � �' Orono City Council w Committee of the Whole February 9, 2010, 6:30 p.m. Orono City Council Chambers Present: MayorJim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy; Assistant City Administrator for Long-Term Strategy Mike Gaffron, Finance Director Ron Olson, Planning &Zoning Coordinator Melanie Curtis, Planner Evelyn Turner, City Engineer Tom Kellogg and City Clerk Lin Vee 1. Green Development • Julie Westerland, Education and Communications Manager with the MCWD,gave a presentation on "green" and low impact development. Highlights of the presentation include the following: o Information is provided as part a state and national program called NEMO (Nonpoint Education for Municipal Officials), which is an education program for land use decision makers. o Land use, which is decided by the local government, determines water quality. o Natural watersheds begin with the water cycle. When it rains, 40%of water is used by plants and evaporation, 50%of the water soaks in the ground (infiltration), and approximately 10% runs off. o Developing the landscape changes the nature of runoff or stormwater. Stormwater needs treatment, causes erosion and causes flooding. Streams are degraded because stormwater carries contaminants. o Natural shoreline includes plants, birds and dead trees known as large woody debris. One of the most important aspects of the shoreline habitat is large woody debris. o In the 1940's, lakeshore development began with small cabins and much of the shoreline remained intact. o Later development brought the suburban look of manicured grass lawns. Grass is considered a habitat desert for wildlife. Geese are one of the few types of wildlife that thrive in flat, grassy areas because they prefer a direct line of sight to the water. o Phosphorus and sediment are major sources of lake pollution. o Bremer asked about the impact of development within 75' of the lakeshore. Westerland responded that how runoff gets to the lake is more important than how close a home is to the lake. Greater amounts of hardcover are also a concern. o Increase in runoff and pollution load is caused by impervious surfaces—hard surfaces that prevent the percolation of runoff into the ground and send runoff downstream instead (rooftops, rocks, driveways, compacted lawns, etc.) o Policies, including federal, state and local plans and rules regarding stormwater management, need to be considered to make lakeshore lots more natural. o DNR shoreland rules are regulated through local policies, with the local government responsible for variances to the rules. o In 1970, the first set of shoreland regulations was released by the DNR. Over the years, the DNR has reduced the amount of allowed impervious surface coverage. Structural coverage has been reduced from 30% in 1970 to a proposed 15% in 2010. o Orono has asked how much credit could be given for pervious surfaces. The DNR would allow 50% credit in the reduction of pervious surface with an engineer's review, but the local government has the final decision. o Westerland is a fan of pervious surfaces in certain applications to manage stormwater, but they are not necessarily appropriate for shoreline management. Gray is no substitute for green. It is better to promote strategies that include plants. o The Blue Thumb program is a marketing program that works with shoreline organizations. Their tagline is "Planting for Clean Water." The idea is that roots of plants that are not grass are much deeper and do a better job holding the shoreline together and creating a soil structure that allows water to soak into ground. Page 1 of 4 � �, ;� Orono City Council Committee of the Whole r February 9,2010, 6:30 p.m. Orono City Council Chambers o Rain gardens are depressional areas that allow water to soak into the ground. Rain gardens are more appropriate in residential applications than pervious pavement systems in terms of credit for shoreland management and they are easier for property owners to maintain. o The RainXchange system is another way to manage stormwater. Water is directed from a downspout into an underground storage system and then pumped back for use in waterfalls, lawn sprinkling, etc. o Trees are fantastic stormwater management features; protection of existing trees is important. o Minnesota Statute 103F allows the DNR to adopt rules for shoreland management. Standards developed by the DNR need to be adopted at the local level. • Murphy asked how experimentation with chemicals on the lake affects shoreline management. Westerland responded that invasive vegetation is not natural to the lake and the chemicals are supposed to be selective for Eurasion Milfoil. Although the DNR is promoting natural conditions, humans are part of the ecosystem and it would be difficult to get the lake back to a natural condition. • McMillan noted that once a natural area is degraded, it is more difficult to restore a natural environment rather than preserving it. • Bremer commented that the lake environment is complicated by water quality that varies on different bays. McMillan added that some bays were former sewage treatment areas with phosphorus impacts. Gaffron noted that most of the lower quality bays are on the upper lake and are the first bays to receive loading from creeks. • McMillan asked if the MCWD has been seeing any problems with maintenance on pervious pavers. Westerland responded that they need to be designed, installed and maintained correctly or they will not work. Maintenance includes regular vacuuming and may be different for different applications; i.e. no salt would need to be used on a city parking lot as snow melts through the pavers. • Tom Kellogg commented that Bonestroo has some experience working with pervious pavers and worked with Sartell on a project. He agreed with Westerland's comments that shoreline areas aren't necessarily appropriate areas for installation of pervious pavers. It's important to encourage the use of pervious pavers, but no credit should be allowed. Maintenance can be a major issue. • Bremer suggested that a position statement and literature be developed to share with developers who propose to use pervious pavers. • Kellogg added that there are other methods to control runoff. Medina has recently added a requirement to provide volume control, which means the first%z" of rainfall is contained on site. 2. Comp Plan Update • Gaffron and Grittman have been preparing maps and discussing areas that could be guided for higher density that will satisfy Met Council requirements. After Council has reviewed the information at the next work session, another meeting will be scheduled with Met Council staff to confirm that Orono is moving in the right direction. 3. Common Bond Follow-up • Common Bond has provided a project proforma and schedule, which is driven by funding sources. They have requested that the city provide a letter of intent regarding zoning and utilities. • McMillan expressed concern with the compact schedule and obligations of the city in the next few months, including completion of the Comp Plan and working with the new City Administrator. She commented that the city needs to determine what it wants and not be driven by Common Bond's proposal, nor be rushed into a decision, and the public should be given opportunities for input. While CommonBond has proposed a good potential development, there may be other options for the site. Orono has been cautious in development which has served the city well. • Franchot agreed that more study could be done, but took the opposite view stating that at some point the collective wisdom of the group recognizes a good project. This proposal provides the city with a number of benefits and it may be a disservice to the citizens if the city continues "kicking the can" down the road. Page 2 of 4 , ,+/' � Orono City Council Committee of the Whole February 9, 2010, 6:30 p.m. Orono City Council Chambers • White commented that these types of applications and projects can take years to complete. Affordable or workforce housing is one of the few types of housing that are currently under construction and this is a great idea. • McMillan stated she does not object to the project but is concerned with the timing, noting that the timeline indicates a purchase agreement would be brought before the Council on March 9. • White stated that CommonBond could move forward with some of the funding applications that the city can support but not all of them because of application deadlines. • Per Gaffron, the Comp Plan process will most likely reguide this property from 2-3 units per acre for single family to 10-15 units per acre for multi-family. Rezoning would follow within 6 months of approval to match the Comp Plan. Council will need to determine if they want to sell or donate the property. Staff has not attempted to define if the Fire Department needs more land, but the Fire Chief has indicated the Fire Department could benefit from more firefighters in the neighborhood. If any of their funding sources aren't approved,the project could fall apart. CommonBond wants to acquire enough land to develop 10- 12 units per acre. • Planning Commissioner Berg commented that CommonBond is requesting a letter of intent so they can proceed with funding applications. It comes down to whether the council wants to provide affordable housing or not. In her opinion, CommonBond is probably one of the better developers. If the city keeps putting off this type of development, it will never provide affordable housing. • McMillan reiterated that the city has been cautious with development and shouldn't rush through this proposal. It might be better to wait another year before looking at this type of project. The city is in the process of completing the Comp Plan update and determining how this property should be guided. She is in favor of higher density for this property, but wants to be sure the citizens know about the project and that Met Council issues have been addressed. Council and staff have limited time in the next six months and she is concerned that the time and attention needed for this project may not be available. • Franchot stated that it doesn't seem like the city is rushing through this proposal and should continue to move forward. • Murphy commented that the city has never gone out and been a leader, but has always reacted to proposals from developers which has served the city well. The senior housing project was proposed by Dunbar, the city didn't seek them out. If the city changes its reactive nature, there are other properties in the city that that also need to be considered. This particular project came to the city through Interfaith Outreach. When the city purchased this property, it was discussed that this would be a good place for some type of higher density housing. This would be a great opportunity to show citizens that the city is interested in finding workforce housing.The Millers also deserve to know the city's intent. While the timetable is aggressive, the city could chose to do some parts and not others, and the city should pursue this opportunity. • Bremer agreed with McMillan regarding timelines and stated that in reality CommonBond won't be able to hold to their timeline. She recommended the proposal should be sent to the Planning Commission to proceed through the normal process. The letter of intent should include information indicating the property is in the process of being reguided as part of the Comp Plan update and the city anticipates that this property will fit the proposed density. • Bremer stated that a majority of the council is in favor of this type of project but should be realistic with CommonBond about the timeline and status of Comp Plan update. • McMillan commented that she would not want CommonBond to move forward with grant applications without having the Comp Plan density established. Council discussed the possibility that the property could be reguided for even higher density than CommonBond's proposal. • Gaffron noted the timeline includes February application deadlines, which are annual funding programs. Council should be aware that for some of the CommonBond grant processes, there may be a need for HRA action. Page 3 of 4 � � Orono City Council + Committee of the Whole February 9, 2010, 6:30 p.m. Orono City Council Chambers • Gaffron reviewed the Miller questions and will redraft a letter of intent based on Council responses including: - The city is working on the overall financial commitment. - Zoning may allow up to 15 units per acre. - An appraisal has not been completed but will be done at some point in the future. - All time constraints are associated with the CommonBond schedule. 4. Watershed District Rules • Gaffron recently met with a group of Lake Minnetonka city administrators to discuss the proposed changes to MCWD Rules D& F. The group discussed a method to find common ground and combine efforts to bring common issues to the Watershed District. There was additional discussion about hiring an engineer to be shared by the group, but the consensus was that all of the issues are not the same for individual cities and a shared engineer would not be beneficial. 5. Police Service Contract • Police Chief Correy Farniok participated in discussion of items related to police matters via phone conference. • The city received a letter from Long Lake regarding the police service contract that outlined their objections. • Olson contacted Attorney Schieffer but hasn't received a response regarding language related to automatic renewal of the contract and budget package. • Council directed staff to draft a response letter to Long Lake that outlines Orono's position to be reviewed by our special counsel. 6. Police Mediation • Per Olson, a police officer union contract meeting is scheduled for Thursday, February 11. • Council discussed options and recommendations for contract negotiations. 7. Big Island Park Rules • Farniok confirmed that a CSO has not been planned for Big Island Park for 2010. • Recent vandalism at the park resulted in picnic tables pulled onto the lake and damage to the pavilion. • McMillan stated that the Big Island Committee has discussed a permitting process for use of the park. However, if a permit is issued, the permit holder will expect some level of service and she is not in favor of issuing permits. Other Council Members agreed. • Gaffron stated the Orono Schools have submitted an application for the Big Island Institute that will be brought to the Big Island Committee meeting on Friday for discussion. • Murphy indicated the Minnehaha will be making a port-of-call application. • Gaffron stated that if the city is considering no permits for park use, there would need to be changes in the draft rules that will be brought to Council for final approval. • Murphy noted the Police Department has commented that if there is no permit, there are no rules to enforce. • Gaffron indicated that park signage lists rules that could be enforced. The signs could include the city's website address for reference to a full list of rules. Staff noted it is difficult to follow-up on permits that are issued or respond to requests that are received a day or two before the event is scheduled. 8. Comments Regarding Information Updates • None Page 4 of 4