HomeMy WebLinkAbout01-12-2010 Council Work Session Packet Council Work Session
Tuesday, January 12, 2010, 6:30 p.m.
Orono City Council Chambers
AGENDA
1. Comp Plan Discussion—Stephen Grittman/Mike Gaffron (45 minutes)
2. Website Redevelopment Update—Rachel Dodge/Lin Vee (10 minutes)
3. Upcoming Street Projects—Tom Kellogg (10 minutes)
4. Employee Compensation/Step Increases— Ron Olson (30 minutes)
5. Letter of Request for Trail Parking—Mike Gaffron (5 minutes)
6. Utility Rate Study—Ron Olson (10 minutes)
7. Comments Regarding Information Updates—Lin Vee (5 minutes)
Previous Work Session Topics
December 14, 2009—Minutes Attached
o Website Redevelopment Update
o Bond Sale Analysis
o Utility Rate Study Presentation
o Schedule Joint Council and Planning Commission Work Session
o Comments Regarding Information Updates
November 24, 2009
0 2010 Budget Discussion
0 2010 Fee Schedule
0 2010 Calendar
o Sledding at Orono Golf Course
o Comp Plan Discussion
o Comments Regarding Information Updates
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MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: LIN VEE, CITY CLERK
SUBJECT: WEBSITE REDEVELOPMENT UPDATE
DATE: JANUARY 11, 2010
Rachel Dodge will attend the January 12t" Council work session to present the final design that
was selected by the IT Committee.
�.�
MEMORANDUM
To: Mayor and City Council
From: Ron Olson, Finance Directorr� (�
�_
Date: January 11, 2010
Subject: Employee Compensation/Step Increases
Staff has been directed to gather information regarding employee compensation to discuss at a
work session. The following items are attached to this memo:
• Position Groupings
• Pay Levels and Steps for 2009 and 2010
• City Administrator Salary Survey
• Vacation Schedule
• Health Insurance Options
An employee is placed into the pay scale at a level based on their position. Depending on an
employee's experience, they may start higher than step 1. If an employee is started at step 1,
they will reach their top step (step 4) in three years. Each step in the pay scale is
approximately a 5% increase in pay.
The pay scales are annually adjusted by resolution to reflect a COLA increase. The COLA
increase a�plies to all employees; a step increase only applies to employees that are not at the
top of their pay level. An employee that receives a step increase will see an increase in wages
of 5% plus the amount of the COLA.
In addition to their wa�e, employees receive 12 paid holidays, 96 hours of sick leave, vacation
based on years of service, and an insurance contribution of$840/month in 2010. An employee
that waives health insurance will still receive a portion ($450.24/month in 2010) of the
insurance contribution. An em�loyee choosing family health insurance may pay significantly
more than the City's contribution.
Employees can choose to purchase the following insurances Health, Dental, Life, LTD, and
S1'D. In addition, the City also offers employees the option to participate in a Flexible
Spending Account for health and dependent care. Employees are eligible to participate in a
one of three deferred compensation plans.
Updated: December 3, 2008
CITY OF ORONO
NON-UNION SUPERVISORY/ADMINISTRATIVE
EMPLOYEE COMPENSATION PLAN
POSITION GROUPINGS
Groupin� Position in Groupin�
1 Information Technology Technician
2 Golf Course Supervisor (E)
Building Inspector
ISTS/Building Inspector (E)
3 Accountant(E)
City Clerk (E)
City Planner (E)
Public Works Supervisor
4
5 Building Official (E)
Planning and Zoning Coordinator (E)
6 Planning Director (E)
7 Assistant City Administrator-Long Term
Strategy (E)
8 Finance Director (E)
9 Police Chief(E)
10 City Administrator (E)
(E) - Exempt
Position-point groups 12-8-08.doc
Updated: December 3, 2008
CITY OF ORONO
NON-UNION ADMINISTRATIVF. SUPPORT/TECHNICAL/PUBLIC WORKS
EMPLOYEE COMPENSATION PLAN
POSITION GROUPINGS
Groupin� Position in Groupin�
1 Community Service Officer
2 Receptionist
3 Police Records/Secretary
4 Administrative Support Assistant
5
6 Administrative Support Assistant/Deputy
City Clerk/Webmaster
Payroll/Utility Billing Specialist
Police Oftice Manager
7 Public Works Maintenance Worker
Planning Assistant
Position-point groups 12-8-08.doc
City of Orono
Compensation Pian
Supervisory/Administrative Employees
Pay Levels and Pay Ranges
For 2009 BUDGET
Level Ste I Ste II Ste III Ste IV
Hourl Annual Hourl Annual Hourl Annual Hourl Annual
1 23.00 47,847.35 24.357 50,661.90 25.71 53,476.45 27.06 56,291.00
2 24.52 51,006.80 25.97 54,007.20 27.41 57,007.60 28.85 60,008.00
3 26.14 54,371.95 27.68 57,570.30 29.22 60,768.65 30.75 63,967.00
4 27.87 57,959.80 29.50 61,369.20 31.14 64,778.60 32.78 68,188.00
5 29.80 61,987.10 31.55 65,633.40 33.31 69,279.70 35.06 72,926.00
6 32.04 66,634.90 33.92 70,554.60 35.80 74,474.30 37.69 78,394.00
7 34.53 71,824.15 36.56 76,049.10 38.59 80,274.05 40.62 84,499.00
8 37.27 77,513.20 39.46 82,072.80 41.65 86,632.40 43.84 91,192.00
9 40.59 84,416.90 42.97 89,382.60 45.36 94,348.30 47.75 99,314.00
10 44.17 91,867.15 46.76 97,271.10 49.36 102,675.05 51.96 108,079.00
rolson\spreadsheets\asst\wages\PAYSTEPS Spvsr-Salaried.XLS
City of Orono
Compensation Plan
Supervisory/Administrative Employees
Pay Levels and Pay Ranges
For 2010 BUDGET
Level Ste I Ste II Ste III Ste IV
Hourl Annual Hourl Annual Hourl Annual Hourl Annuai
1 23.23 48,325.90 24.600 51,168.60 25.97 54,011.30 27.33 56,854.00
2 24.77 51,516.80 26.22 54,547.20 27.68 57,577.60 29.14 60,608.00
3 26.40 54,915.95 27.95 58,146.30 29.51 61,376.65 31.06 64,607.00
4 28.14 58,539.50 29.80 61,983.00 31.46 65,426.50 33.11 68,870.00
5 30.10 62,606.75 31.87 66,289.50 33.64 69,972.25 35.41 73,655.00
6 32.36 67,301.30 34.26 71,260.20 36.16 75,219.10 38.07 79,178.00
7 34.88 72,542.40 36.93 76,809.60 38.98 81,076.80 41.03 85,344.00
8 37.64 78,288.40 39.85 82,893.60 42.07 87,498.80 44.28 92,104.00
9 40.99 85,260.95 43.40 90,276.30 45.81 95,291.65 48.22 100,307.00
10 44.61 92,786.00 47.23 98,244.00 49.86 103,702.00 52.48 109,160.00
rolson\spreadsheets\asst\wages\PAYSTEPS Spvsr-Salaried.XLS
City of Orono
Compensation Plan
Administrative Support/Technical/Public Works
Pay Levels and Pay Ranges
For 2009 BUDGET
Step I Step II Step III Step IV
Level Hourl Monthly Hourl Monthl Hourl Monthl Hourl Monthl
1 14.65 2,540.03 15.52 2,689.44 16.38 2,838.85 17.24 2,988.27
2 15.50 2,685.89 16.41 2,843.88 17.32 3,001.87 18.23 3,159.87
3 16.45 2,850.90 17.42 3,018.60 18.38 3,186.30 19.35 3,354.00
4 17.56 3,043.91 18.59 3,222.96 19.63 3,402.01 20.66 3,581.07
5 18.89 3,273.75 20.00 3,466.32 21.11 3,658.89 22.22 3,851.47
6 19.62 3,400.45 20.77 3,600.48 21.93 3,800.51 23.08 4,000.53
7 20.41 3,537.47 21.61 3,745.56 22.81 3,953.65 24.01 4,161.73
rolson\spreadsheets\asst\wages\Paysteps PW-Admin Support.XLS
City of Orono
Compensation Plan
Administrative Support/Technical/Public Works
Pay Levels and Pay Ranges
For 2010 BUDGET
Step I Step II Step III Step IV
Level Hourl Monthl Hourl Monthl Hourl Monthl Hourl Monthl
1 14.80 2,565.07 15.67 2,715.96 16.54 2,866.85 17.41 3,017.73
2 15.65 2,712.41 16.57 2,871.96 17.49 3,031.51 18.41 3,191.07
3 16.61 2,878.89 17.59 3,048.24 18.56 3,217.59 19.54 3,386.93
4 17.74 3,074.85 18.78 3,255.72 19.83 3,436.59 20.87 3,617.47
5 19.07 3,306.16 20.20 3,500.64 21.32 3,695.12 22.44 3,889.60
6 19.81 3,434.34 20.98 3,636.36 22.14 3,838.38 23.31 4,040.40
7 20.61 3,572.83 21.83 3,783.00 23.04 3,993.17 24.25 4,203.33
rolson\spreadsheets\asst\wages\Paysteps PW-Admin Support.XLS
City Administrator Salary Survey
lanuary 2010
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Arden Hills 9,796 Metro CityAdministrator 87,756.00 109,695.00 106,000.00 106,000.00 106,000.00 No No 0 0 City Council 5/23/2008 1/1/2008�
�
City Council&Utilities
Circle Pines 5,211 Metro City Administrator 79,102.40 104,083.20 104,083.20 104,083.20 104,083.20 40 No No 6 6 Commission 4/13/2009 7/1/2009
Administrator Grade
�Corcoran 5,774 Metro levell9 80,191.80 98,654.40 80,191.80 80,191.80 80,191.80 45 N/A N/A 7 5 Council 6/10/2008 1/1/2008
�Dayton 5,019 Metro CityAdministrator 90,47174 114,475.60 110,072]0 110,07270 110,072.70 40 No No 7 6 CityCouncil 4/9/2009 1/1/2009�
�East Bethel 12,130 Metro CityAdministrator 0 133,348.80 133,348.80 133,348.80 133,348.80 40 N/A N/A City Council 2/23/2009 1/1/2009�
�FalconHeights 5,746 Metro CityAdministrator 89,200.00 89,200.00 89,200.00 No No Mayor&Council 4/13/2009 1/1/2009�
�Hugo 12,573 Metro CityAdministrator 83,477.00 108,747.00 108,747.00 108,747.00 108,747.00 No No 6 6 CityCouncil 5/5/2008 1/1/2008�
�Jordan 5,418 Metro Administrator 71,196.00 93,672.00 93,672.00 93,672.00 93,672.00 No No 9 9 CityCouncil 2/11/2008 �
�LakeElmo 8,389 Metro CityAdministrator 78,754.00 102,742.00 100,734.40 100,734.40 100,734.40 No No 9 0 CityCouncil 5/4/2009 1/1/2009€
r
�LittleCanada 10,043 Metro CityAdministrator 85,568.00 102,426.00 102,426.00 102,426.00 102,426.00 No No 5 5 CityCouncil 4/14/2009 1/1/2009�
�Mahtomedi 8,048 Metro Administrator 75,046.41 98,737.60 95,86720 95,867.20 95,86720 40 No No 6 5 City Council 7/1/2009 1/1/2009�
i
�MendotaHeights 11,749 Metro CityAdministrator 84,343.00 102,519.00 102,519.00 102,519.00 102,519.00 No No 5 3 CityCouncil 5/5/2009 1/U2009'
�Minnetrista 6,189 Metro CityAdministrator 83,928.00 100,713.60 98,238.00 98,238.00 98,238.00 N/A N/A 8 CityCouncil 5!4/2009 1/1/2009{
�Mound 9,769 Metro CityManager 88,595.00 11Q729.00 110,729.00 110,729.00 11Q729.00 No No 7 6 CityCouncil 4/17/2009 1/U2009I
�Orono 7,896 Metro CityAdministrator 92,786.00 109,160.00 92,786.00 92,786.00 92,786.00 N/A N/A 4 4 Council 11/23/2009 1/1/2010I
�
Robbinsdale 13,598 Metro CityManager 89,419.20 118,830.40 117,416.00 117,416.00 117,416.00 40 No No 7 6 CityCouncil 9/3/2008 1/1/2008�
�Rogers 7,200 Metro City Administrator 84,531.20 103,084.80 96,886.41 96,886.41 96,886.41 40 No No 7 5 City Council&Mayor 7/16/2009 1/1/2009�
�Shorewood 7,582 Metro CityClerk/Administrator 77,004.00 111,456.00 94,619.00 94,619.00 94,619.00 No N/A 16 16 CityCouncil 10/12/2009 1/1/2009�
Admi n istrator/Clerk/Tre
Spring Lake Park 6,678 Metro asurer 76,398.40 97,94720 97,94720 97,947.20 97,947.20 40 No No 6 6 Council 9/21/2009 1/1/2009�
i
�St Anthony
Village 8,437 Metro City Manager 0 110,872.00 110,872.00 110,872.00 110,872.00 No No City Council 4/28/2009 1/1/2009
�St.Francis 7,404 Metro CityAdministrator 81,764.80 102,21120 99,29920 99,299.20 99,299.20 40 No No 8 6 CityCouncil 4/9/2009 1/1/2009�
�St.Paul Park 5,293 Metro CityAdministrator 88,500.00 88,500.00 88,500.00 No No City Council 2/11/2009 1/1/2009�
Mayor and City
Vadnais Heights 13,081 Metro CityAdministrator 90,958.40 109,158.40 109,158.40 109,158.40 109,158.40 40 No No 6 5 Council 5/4/2009 1/1/2009
�Victoria 6,665 Metro CityAdministrator 81,736.00 102,170.00 95,763.98 95,763.98 95,763.98 No No 9 9 5/15/2009 6/1/2009�
�Waconia 9,960 Metro CityAdministrator 91,543.00 107,697.10 107,697.00 107,697.00 107,697.00 No No 7 5 CityCouncil 7/2/2009 1/1/2009�
�Wayzata 4,119 Metro CityManager 98,520.00 98,520.00 98,520.00 No No CityCouncil 5/6/2009 7/1/2008�
U n-aged
Average $76,285.67 $106,657.84 $101,742.09 $101,742.09 $101,742.09 �
Aged Average $105,034.03 �
Memorial Day, last Monday in May
Independence Day, July 4
Labor Day, first Monday in September
Veterans Day, November 11
Thanksgiving Day, fourth Thursday in November
Day After Thanksgiving, fourth Fnday in November
Christmas Day, December 25
One Designated Floatin� Holiday, to be set by the City Administrator
Holidays falling on Sunday will be observed on Monday, and holidays fallina on
Saturday will be observed on Friday.
Nonexempt employees who are required to be on duty on any holiday, or who agree to be
on duty on any holiday, will be compensated at one and one-half(1-1/2) times their regular rate
of pay for all hours worked. This pay shall be in addition to their holiday pay.
Employees taking sick or vacation leave shall receive holiday pay in lieu of other pay.
Holiday pay shall not be earned by any employee durin� a leave of absence without pay,
suspension or time otherwise not worked or paid or otherwise not compensated.
Vacation Leave
All regular full-time employees are eligible for paid vacation leave. Vacation hours are
earned based on calendar months of service and accrue as indicated below:
0 through 5 years of continuous service; 10 days (80 hours)
6 throu�h 10 years of continuous service; 15 days (120 hours)
11 through 15 years of continuous service; 18 days (144 hours)
16 years of continuous service; 19 days (152 hours)
17 years of continuous service; 20 days (160 hours)
18 years of continuous service; 21 days (168 hours)
19 years of continuous service; 22 days (176 hours)
20 years and over of continuous service; 23 days (184 hours)
Employees will not be allowed to accrue mare than 240 hours of vacation leave. Once an
employee accrues 240 hours they will not accrue additional time unless the number of hours
drops below ?40.
1=t��sb��z
32
JAN UARY 1, 2010
CITY OF ORONO (LOGIS) HEALTH CARE PLANS COMPARISON
Open Access, Distinctions, $2500 HDHP/HRA and $2500 HDHP/HSA
� �� ,�,�� _ : ;
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�,,_ �tr
. .. . . :,., . . �:,. _�.. , . , , ... , ,_ ...... ,
When you receive When you receive ' When you receive When you receive
covered services, covered services, covered services, covered services, �
HealthPartners PAYS: HealthPartners PAYS: HealthPartners PAYS: HealthPartners PAYS:
Physical, Occupational
& Speech Therapy 100%after$30 copay 80% after deductible 100% after deductible 100� after deductible
Mental Health Care 100% after$30 copay 80%after deductible 100%after deductibte 100%after deductible
Chemical Health Care 100% after$30 copay 80% after deductible 100% after deductible 100%after deductible
Chiropractic Care 100% after S30 copay 80%after deductibte 100%after deductibte 100%after deductibte
Convenience Care
Convenience clinics, 100% after$15 copay 80%after deductibte 100%after deductible 100%after deductible
(retail clinics), eVisits
INPATIENT HOSPITAL
CARE
Illness or injury 100 a 80%after deductible 100% after deductible 100 o after deductible
Mental health care
Chemical health care
OUTPATIENT CARE
Scheduled outpatient 100 o after$30 copay 80% after deductibte 100% after deductibte 100% after deductibte
procadures
Outpatient Magnetic 100%covera;e 80%after deductible 100% after deductible 100� after deductible
Resonance Imaging
(MRI)and Computing
Tomography (CT)
URGENT OREMERGENCY
CARE
Urgent care center 100�after$30 copay 80% after deductibte 1004o after deductible 100% after deductibte
Hospital emergency 100%after$75 copay 80 o after deductible 100% after deductibl2 100% after deductible
room
Emergency ambulance 80 0 80qo after deductible 100% after deductible 100% after deductibte
Emergency Services 75 o coverage of 15C 80%coverage after in- 100% after deductible HealthPartners in-
from Non-Preferred $2,500 then 100% network deductibte network benefit
Providers covera;e
DURABLE MEDICAL '
EQUIPMENT AND 80% 80%after deductible 10oq after deductibte 100 o after deductible
PROSTHETICS
PRESCRIPTION
MEDlCAT/ONS
Up to o 31-day supply; or Retait Pharmacy- 80� Retail Pharmacy - 80% 80%coverage with the 100%coverage after
1 cyc(e of oro( coverage with the covera;e with the member responsible for deductible for all drugs
contraceptives; ond up ! member responsib(e for member responsibEe for minimum payment of
to o 93-day supply for '� minimum payment of$10 minimum payment of $10 and maximum of
moi( order. Tobocco ' and maximum of$25 per 510 and maximum of 525 per prescription.
cessation products are prescription. $25 per prescription.
timited to coverage in-
network and a 180 day I
supply per year. i
090809 �
JANUARY 1, 2010
CITY OF ORONO (LOGIS) HEALTH CARE PLANS COMPARISON
Open Access, Distinctions, $2500 HDHP/HRA and $2500 HDHP/HSA
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. ,• ;
,
� ,� � � � .�- . �: � '� � r �, �. �;��. . - r
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i.� �*�-� �:�r ,��� - ' " : y� .� t i _.�� -
i �, E` �: yw
i .' �'' f� : - .
.k -�`.
; RA TES ' �
� Single $ 666.76 5 596.34 $472.00 5 439.76
Employee + Spouse 51418.74 $1268.78 $1006.62 S 937.76
Employee +Child(ren) $1344.22 $1202.14 5 951.02 $ 885.96
Family $1755.50 51569.90 51241.92 51156.96
t In-Network Benefits In-Network Benefits In-Network Benefits In-Network Benefits
When care is provided by When care is provided When care is provided When care is provided
a network provider by a network provider by a network provider by a network provider
Lifetime Moximum Untimited Unlimited Unlimited Unlimited
Benefit
Out of Pocket Maximum (
(Colendar Yeor)
Single S1,200 per person 51,500 per person $4,000 per person $2,500 per person (in-
� (in-network only) (in-network only) (in-network only) network onty)
Family 55,000 per family $3,000 per family 58,000 per family 55,000 per family (in-
(in-network only) (in-network onty) (in-network only) network onty)
Each family member moy
receive up[o a combined
tota(of three office
visits, convenience care
and urgent care visrts
each year where the
physician's services Qre
covered at 100`6. Afl
charges for office
Iprocedures, faboratory,
radiology, dcy treatment
services, group visits,
chiropractic care,
pAysical, occupational, &
speech therapy services
are subject to the
deductib(e&coinsurance.
Deductib(e
Singfe None $S00 per person $2,500 per person $2,500 per person (in-
, (in-network onty) (in-network only� network only)
Family None $1,000 per family 55,000 per family 55,000 per family (in-
, (in-network only) (in-network only) network onty)
When you receive � When you receive When you receive I When you receive
covered services, covered services, covered services, covered services,
, HealthPartners PAYS: HealthPartners PAYS: HeatthPartners PAYS: HealthPartners PAYS:
PREVENTIVE HEALTH
CARE
Routine physical exams 100q 100% Deductibte does 100% Deductible does 100% Deductible does
Et eye examinations not apply. not apply not apply
Prenatat 8 postnatal 100% 100% Deductib[e does 100% Deductible does no 1�� Deductible does
care, well-child care not apply. apply not apply
Immunizations 100% 100% Deductible does 100� Deductible does 100% Deductible does
not appty. not appty not apply
OFFICE VISITS
Itiness or Injury 100%after$30 copay 80� after deductible 100A after deductib[e 100w after deductible
Atlergy injections 100%coverage 100% Deductible does 100� Deductibte does 100% after deductible
� not apply not apply
�
o9oso� 1
JAN UARY 1, 2010
CITY OF ORONO (LOGIS) HEALTH CARE PLANS COMPARISON
Open Access, Distinctions, $2500 HDHP/HRA and $2500 HDHP/HSA
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a. �5 t � 7 7p. ��i ,- q.{ � ��i.����� { f � �' z��. {._. .!i i�i'7
� ��"N s 7" t".ffr� �..y.1�ri `� � ' �' ''� } •� � ]1 � ; '
..Y�'r-^d�,"FS$ u*��'d'F.� ., A+, 'fs �''R � � ��r t} �'�'_ ��c � P�r�,�a -.�L.. �1� I ►."� rtl
i i
HeolthPartners Moi( 80%coverage with the 80%coverage with the 80 a coverage with the 100% covera;e after
Order Phormocy (3 member responsible for member responsible for member responsible for deductible for atl drugs
month supply) minimum payment of$20 minimum payment of minimum payment of
and maximum of$50 per $20 and maximum af $20 and maximum of
prescription. $50 per prescription. $50 per prescription.
SPECIALTY
PRESCR/PTION DRUG
PROGRAM 80% coverage up to 5200 80%coverage up to 80%covera�e up to 100%covera�e after
Prescription max copay per $200 max copay per $200 max copay per deductible
medications on the prescription per month. prescription per month. prescription per month.
specialty drug formulary
This comparison is meant as a summary only and does not guarantee benefits. Ptease see your certificate of coverage for more information.
090809 3
r
CITY OF ORONO
Etnployee Benefit Plan
for Full-time Employees
Effective January 1, ZO10 - December 31, 2010
The City of Orono offers all "Full-time" eligible employees a full 'cafeteria' style benefit
package.
The maximum monthly city contribution available for 2010 is $840.00. Employees may elect to
waive health insurance this year with proof of inedical coverage. If you choose to waive health
insurance your monthly contribution would be $450.24
The City offers the following bene�t plans:
Health Insurance
The City of Orono is part of the LOGIS Health Care Group, which offers the following health
care provider:
Healthpartners High-o en access Three for Free HRA/2500 Ded. HSA/2500 Ded.
Single 666.76 596.34 472.00 439.76
Employee+Children 1344.22 1202.14 951.02 885.96
Employee+Spouse 1418.74 1268.78 1006.62 937.76
Family 1755.50 1569.90 1241.92 1156.96
Life Insurance
Each benefit earning employee receives $10,000 in basic term life insurance paid for out of the
monthly contribution by the city, and is entitled to that benefit as long as employment is
maintained. Employees may purchase supplemental insurance through the City's group life
insurance plans. The costs for additional insurance will depend on a number of factors including
your age, amount of coverage, and any dependent coverage that you elect. If supplemental
elected within the first 30 days and is under $50,000 no evidence of insurability is required.
Dental Insurance
The City offers dental insurance coverage through Delta Dental. The city has two options for
dental coverage: Delta Care(smaller group of providers) & Select Plus(larger group of
providers)
Single $37.15 Single + One $ 71.65 Family $ 98.75
,
LONG TERM DISABILITY INSURANCE
Employees may enroll in long term disability insurance within the first 30 days of employment
without a evidence of insurability. Benefits begin on the fourth month of a disability and are
payable to age 65 for injury, sickness or pregnancy. You may elect coverage up to 60% of your
monthly income. (Review enclosed information sheet regarding LTD)
SHORT TERM DISABILITY INSURANCE
Employees may elect short term disability by calling a Colonial Representative at 763-420-8600.
Deferred Compensation
Several deferred compensation plans are available to employees. These plans allow employees
to have pre-tax dollars deducted from their paycheck to be set aside for retirement. Detailed
information and enrollment forms can be obtained from the Finance Department The 3 plans
also have their own web site so you can review the investment options:
MN State Retirement Plan @ w��-w.mndcplan.com or
Nationwide Retirement Solutions web site @ www.nrsforu.com , and
ICMA @ www.icmarc.orQ .
Flexible Spendi�� Accounts
This plan is administered by Stanton Group and is designed for employees to have pre-tax
dollars deducted from their paycheck to pay for unreimbursed medical costs not covered by your
existing health care provider or dependent care reimburseinent.
Direct Deposit
Direct deposit is required.
o ���
� �
0 0
J , �,;;, CITY of ORONO
.� �
r�, �� '� � MunicipalOffices
��` .�G
Street Address: Mailing Address:
`9k'Egg04' 2150 Kelley Parkway P.O. Box 66
= Orono, MN 55356 Crystal Bay, MN 55323-0066
January 12, 2010
Boe Carlson, Associate Superintendent
Three Rivers Park District
Administrative Center
3000 Xenium Lane North
Plymouth, MN 55441-1299
Re: Dakota Rail Regional Trail Parking
Dear Mr. Carlson:
On behalf of all City of Orono residents and the many visitors to our community, we would like
to extend our appreciation to you and the Three Rivers Park District far establishing the Dakota
Rail Regional TraiL The high level of Trail use during 2009 was clear proof that this recreational
amenity is a tremendous benefit to the Lake Minnetonka area.
Additionally, thank you for providing the City with a copy of the 2008 Spring Park Trail Parking
Sites Study, and for taking the time to informally meet with City staff in December to discuss our
concerns regarding trail user parking. As you know, the lack of designated parking facilities
directly adjacent to the Trail as it traverses Orono has resulted in trail users parkinQ on certain
local streets, causing some consternation among neighborhood residents. The City Council has
authorized designation of certain locations as `No Parking' areas to help alleviate these concerns,
but this does not solve the need for provision of designated parkinb for the Trail.
We believe that these parking issues are resolvable, and we stand at the ready to partner with
Three Rivers Park District in a cooperative effort to identify, designate, and improve if
necessary, parking facilities for users of the Dakota Rail Regional Trail. Please pass this request
on to the Board of Commissioners and let them know they can count on our support.
Sincerely,
James M. White
Mayor, City of Orono
Telephone(952)249-4600 • Fax(952)249-4616
www.ci.orono.mn.us
��
MEMORANDUM
To: Mayor and City Council
From: Ron Olson, Finance Directo ' � (�
Date: January 11, 2010 �
Subject: Utility Rate Study
In order to allow the Council time to review the Utility Rate Study completed by Ehlers, the
2010 utility rates were not adjusted as part of the 2010 Fee Schedule Ordinance. The study
recommendations include a 4% increase in sewer rates, a 10% increase in storm water rates,
and the adoption of the conservation rate structure for water rates. The new rate structure
would be identical for the Navarre and Highway 12 areas. The water for the Chevy Chase area
is provided by Wayzata; as a result the rate structure has been adjusted for this area.
The 2010 utility rate adjustments will be on the agenda for the January 25, 2010 council
meeting.
DESCRIPTION 2009 FEE 2010 FEE
Stairway to Lake
Application Escrow: Grading,Excavation �99:99 $2,000.00
and Filling
*includes Erosion Control per Section 79
Zoning Permit includin�but not limited to $25.00 minimum(per 2008
accessory structures, decks&platforms not Buildin�Permit Fee Table Based
requirin�a buildin�permit on Valuation)
MUNICIPAL CONNECTION PERMIT
SAC(Sewer Availability Charge)-Determined ��,9A�99 $2,100.00
by MCES
ON-SITE SYSTEMS
Annual��Septic Fee $55.00/system/year No fee change
I.ICENSF,S&MISCELLANEOUS CHARGES �
SPECIAL EVENT PERMIT
Includes Parades,Noise Exemption,Use of Public $50.00 or$200.00 if over 200 people No fee change; Double fee if
Property �lication not received 10 business
da s rior to event
SEWER PROJECTS Unit Char�e+ arca or Acre Cn�e Credit to Area
� 2009 2010 �
2006 Sewer `�' ',�ro �11,795.00 (1)
2006-1 Jamestown Road
2007 Sewer $8;3-�8�.99 $8,895.00 (1)
2007 Farview Lane Sewer
UTILITY PROJECTS Unit Char�e+ �arca or,acre Chae Credit to Area
2009 2010
2009 Utilit�� Projects
2009 M tlewood Utilit Im rovements �-�-8;-59A:99 $19,650.00 (9)
WATER PROJECTS � Unit Char�e+ ��ea or.acre C�»e Credit to Area
2009 2010
B�-llistrict-Project
1(100 T�T.,...,,-.-o 1�7.,ro.�T.�o.,r.,�o.,r Dl.,..r �-4-�].V..Ve /1\
1 C 7
��E'�td�3111�,3r1Ai2
YUBIIIC WORKS DF,PARTI�IENT MISCELLANEOUS CHARGES
1VIUNICIPAL SEWER RATES by unit: 2009 Fee 2010 Fee
1 st �9 per quarter $109J2 per quarter
2nd �9�4�per quarter $ 99.27 per quarter
by flow: �8/1000 gallon plus $ 4.14/1000 gallon plus
�-�-94 per quarter per connection $ 1034 per quarter per connection
Page 3 of 5
PUBLIC WORKS DEPARTME1vT 1VIISCELLANEOUS CHARGES �
2009 Fee 2010 Fee
MUNICIPAL WATER RATES
Navarre Area(Area#1)
Billing&Ready to Serve Chg �-39-1-1-�t� $ 24.00/qtr
Water Usage Rate � �.�41�999�a1
Residential
Tier 1 (0-10,000 gal) $ 2.15/1000 gal
Tier 2(11-25,000 gal) $ 2.69/1,000 �al
Tire 3 (>25,000 gal) $ 4.03/1,000�al
Multi Family
Tier 1 (0-50,000 gal) $ 2.15/1000 gal
Tier 2(51-150,000 gal) $ 2.69/1,000 gal
Tire 3 (>150,000 gal) $ 4.03/1,000�al
Commercial
Tier 1 (0-50,000 gal) $ 2.15/1000 gal
Tier 2(51-150,000 gal) $ 2.69/1,000 �al
Tire 3 (>150,000 gal) $ 4.03/1,000�al
Unconnected Property Chg $-39�E� $ 24.00/qtr
Highway 12 Area(Area#2)
Billing&Ready to Serve Chg e1�•� $24.00/qtr
Water Usage Rate Q 2 ��i�nnn,...t
Residential
Tier 1 (0-10,000 gal) $ 2.15/1000�al
Tier 2 (ll-25,000 gal) $ 2.69/1000 �al
Tire 3 (>25,000 gal) $ 4.03/1000�al
Multi Familv
Tier 1 (0-50,000 gal) $ 2.15/1000 Qal
Tier 2 (51-150,000 gal) $ 2.69/1000 gal
Tire 3 (>150,000 gal) $ 4.03/1000 gal
Commercial
Tier 1 (0-50,000 gal) $ 2.15/1000 eal
Tier 2 (51-150,000�al) $ 2.69/1000 gal
Tire 3 (>150,000 gal) $ 4.03/1000 �al
Chevy Chase Area(Area#3)
Billing&Ready to Serve Chg � $ 15.00/qtr
Water Usage Rate Q � �n ii nnn ,..,t
Residential $ 2.15/1000 gal
Tier 1 (0-15,000 gal) $ 2.69/1000 Qal
Tier 2(16-25,000 gal) $ 4.03/1000 eal
Tire 3 (>25,000 gal)
Bulk Sale to Minnetonka Beach for Lafayette Ridge ^�-�^ a+� D^*o Q� cn n nnn ,...ii,.„ Area#1 Rate-$2.67/1000 al�lon
Area
Billing $ 31.3 UQtr
Charge for Unpaid Accounts Certitied for e'� 25.00
Assessment
Water Turn-0n Q'� $25.00
Water Turn-Off Q'�;.� $ 25.00
MUNICIPAL STORM WATER UTILITY RATES
One Residential Unit �}Q�per quarter $ 11.33 per quarter
Page 4 of 5
�
..�.
� �„�
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: LIN VEE, CITY CLERK
SUBJECT: COMMENTS REGARDING INFORMATION UPDATES
DATE: JANUARY 11, 2010
Attached is the Information Update memo from January 8 for reference if Council wishes to
discuss any of these items. There were no information items for the December 31 update.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENT TEAM
SUBJECT: INFORMATION UPDATE
DATE: JANUARY 8, 2010
• Boe Carlson of Three Rivers Parks has provided a copy of the Dakota Trail Parking Study
they conducted in 2008 for the Spring Park area (attached). I will be drafting a letter far the
mayor's signature requesting a partnering between Orono and 3R Parks in solving the
parking issues (on your Jan. 12 work session agenda). (MPG)
• See attached December 19 letter from Bob Jodan on behalf of the Stonebay Homeowners
Association. I have since had a phone conversation with Bob regarding their concerns, and
they will be sending a followup letter with details on how they would like infrastructure
completion to proceed, for City consideration. (MPG)
• Steve Grittman, Tom Kellogg and I met with Jim Uttley, Phyllis Hanson and Kyle Colvin of
Met Council on Thursday, at the request of Uttley. We had a productive meeting; we
clarified a variety of issues, and afterward Steve and I concluded we are heading in a
direction that will result in completion of the Comp Plan. Despite their digging in their heels
on the issue of our two denied sewer connections, I now believe that issue and our ability to
continue our low-density development can be resolved as long as we can re-guide enough
land to allow creation (if not actual construction) of offsetting units. We will go through all
this in detail with you at next Tuesday's work session. (MPG)
• I met with Amanda Novak of Common Bond and Ron Miller on Wednesday at their request
to discuss the potential parameters for higher-density housing on the fire station site as well
as Miller's own homestead property. We discussed general concepts and noted that there are
a number of questions we don't have answers to at this point, such as how many units might
be approved and in what form (one large building vs many smaller buildings, for instance).
Common Bond will be presenting some ideas to the Council at your January 26 work session.
(MPG)
• Lili and I met with MCWD staff on Wednesday at their request to discuss whether there is
City interest in partnering in the acquisition of a 10-acre property adjacent to Saga Hill Park
for preservation and water management purposes, perhaps as an extension to the Park. I can
provide additional detail upon request; funding is an obvious issue, but there may be some
grant opportunities available. (MPG)
• Attached is the draft agenda for the Tuesday, January 12t" work session. A work session
packet will be available at Monday's Council meeting.
The Ciry of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
elect��onic file a�•e asked not to "Forwarcl"or "Reply to All"concerning information contained in this email.
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Street Address: Mailing Address:
`�`��fEggOg'� 2750 Kelley Parkway P.O. Boz 66
_— Orono, MN 55356 Crystal Bay, MN 55323-0066
January 12, 2010
Minnehaha Creek Watershed District Board of Managers �
G!
c/o Eric Evenson, District Administratar 0
18202 Minnetonka Boulevard �
Deephaven, MN, 55391 �
.,1� /a
Re: Comments on Proposed Rules D and F G�5
�
Dear Eric and Managers:
Thank you for the opportunity to comment on your proposed rule changes. We appreciate and
value the contributions of the Rulemaking Task Force members and Technical Advisory
Committee members. After carefully reviewing the proposed language it appears the City is in
general agreement with a majarity of the proposed regulations.
We have the following comments regarding Rule D—Wetland Protection:
Protection of wetlands has long been a priority for the City. For the last four years our staff has
been administering comparable wetland regulations that have a trigger similar to the proposed 50
cubic yards of excavation or 5,000 square feet of land disturbance. Based on this experience we
ask for the following changes to the proposed regulations:
1. Proposed Rule: Proposed language would establish required buffer widths based on the
rype of wetland as well as on the slope and soils within the buffer.
Comment: The benefits of the additional few feet of buffer gained by using soils and
slope as determinant factors would be limited and would not offset the burden imposed
on the property owner in determining the width of the buffer. We would prefer these
factors be eliminated, but if they are retained, addition guidance should be added as to
where soils and slopes would be measured since they can vary throughout the buffer.
2. Proposed Rule: If a buffer is not triggered, buildings and other� improvements may be
constructed within the buffer. �
Comment: There should be a prohibition of any new encroachment into a potential future
buffer area or setback, even if buffer establishment is not triggered as part of the
imn�ediate project. This is currently part of the City's regulations. It ensures there will
be room for the buffer in the future.
Telephone(952)249-4600 • Fax(952)249-4616
www.ci.orono.mn.us
MCWD Board of Managers /�
January 12, 2010 /�' �
Page 2 �
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3. Pro osed Rule: Buildin s can be constructed u to the ed e o the bu er. � �
P g P g f ff
Comment: There should be a setback from the buffer for buildings. The City's wetland
regulations require a 20 foot setback from the buffer for buildings. This provision was
based on the City's experience with properties with houses constructed up to the edge of
the buffer. The property owners complained about the lack of a usable yard or not being
able to walk around their house because of the unmowed buffer. The setback is intended
to reduce the propensity of yards to gradually encroach on the buffer and to provide for
access to all sides of buildings. (The requirement for markers at the edge of the buffer is
one that we intend to add to our regulations.)
4. Proposed Rule:A project that disturbs more than �,000 square feet of land or includes
the excavation of more than 50 cubic yards would trigger the buffer requif•ement.
Comment: To be reasonable there should be some connection between the buffer
improvement requirement and the triggering event. Simply excavating or disturbing land
may not have a permanent impact on a wetland. The following criteria(from the City's
regulations) should be added: 1- The portion of the property being disturbed must drain
to the wetland. 2-There must be a net increase in the square footage of impervious surface
that drains to the wetland or results in the relocation of impervious surfaces closer to the
wetland, or results in changes to drainage patterns that the District's Engineer determines
will increase the velocity or rate of runoff to the wetland.
5. Proposed Rule: Proposed buffer widths are wider than ��equi��ed by the Ciry but buffer
averaging is allowed.
Comment: The addition of erosion control permits as a trigger for buffer improvement
will result in the regulations being applied to developed properties. Implementing a
wetland buffer requirement on a developed property where the location of existing
structures, improvements, and property lines must be taken into consideration is much
more difficult than for a new development. City regulations allow buffer averaging as
well as redirecting drainage to an area where a buffer is feasible, use of rain gardens, and
other methods to achieve results equivalent to a standard buffer. Other options besides
buffer averaging should be allowed to avoid creating severe hardships for property
owners.
6. Proposed Rule: The i�ules pf�opose an enforcement process similar to those required��hen
a wetland is filled and mitigated.
Comment: This process would seem to be excessive for individual lots. We collect an
escrow to guarantee installation and establishment of buffers. Staff performs compliance
checks. Rather than losing a growing season while we remind the property owner about
the inspection report, our staff can make the inspection and quickly issue any necessary
notices. As a last resort the City is able to have the work done and assess any costs
MCWD Board of Managers �� o
Janua 12, 2010 � !�
rY �
Page 3 � �%
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beyond the escrow to the property. If such a process is beyond the capacity of the
District, cities should have the option of assuming this responsibility for individual lots.
Regarding Rule F—Streambank and Shoreland Stabilization:
The City supports the goal of maintaining or restoring shorelines and streambanks to their
natural appearance and function as much as possible. We share your concerns about the
impact of rip-rap on trees and the overall appearance of the lakeshore. We support the
movement away from rip-rap as the conventional shoreline treatment. However we ask that
the pf�ovision requiring floodplain mitigation for rip-rap not be adopted.
As we understand it, this provision would necessitate re-grading of lakeshore areas. In areas
with high shoreline banks, retaining walls would be required at the back edge of the
excava�ion. All this is counter to the goal of maintaining the natural appearance of
shorelines and streambanks. At a minimum, a study should be conducted on the physical
feasibility and practicality of such a requirement. Further, for every property to which the
rule would be applied, a detailed assessment should be completed of the physical and visual
impacts to the shoreline as a result of such application in determining whether a permit
should be issued. Note that such re-grading would likely require additional City approvals
which in many cases would not be obtainable.
We would appreciate the opportunity to meet with the Managers regarding the changes to Rules
D and F, and to discuss the relationship between the Watershed District and the City.
Respectfully submitted,
City of Orono
James M. White, Mayor
cc: Lake Minnetonka Area Mayors
Orono City Council
Committee of the Whole
December 15, 2009, 6:15 p.m.
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim
Murphy; Assistant City Administrator for Long-Term Strategy Mike Gaffron, Finance Director
Ron Olson, Police Chief Correy Farniok, Public Works Supervisor Scott Oberaigner, City Clerk
Lin Vee
1. Police Department Update
• As of 1/8/10, Correy will be in Virginia until the end of March attending the FBI Academy. Scott
Boris will be the go-to person, but if a substantial circumstance arises he will return. The
Academy consists of 19 credits through the University of Virginia with a physical fitness
component and daily classes from 8:00 am —5:30 pm.
• Several Council action items will be brought to the January meeting including:
o Purchase of squad cars—request to replace 2, third later if needed
o Replacement of the 2001 Expedition—mileage is at 81,000 and there have been several
recent repairs. Replacement will not be a primary patrol car.
o Disposal of weapons—request will include trading 2 current patrol officer weapons and
obtaining 4 more weapons for training.
• Contract cities—Spring Park is happy with the draft contract. Mayor White commented that
Correy should be credited for resolving issues.
o Schiefer suggested a meeting with Terry Post at Long Lake to provide a copyof the draft
contract and review the language. The contract is basically the same service as Spring Park,
but everything related to a supplemental officer has been removed. Addendums are
included that refer to cost allocation over the next 3 years. After 2012 all contracts will be
consistent between Spring Park, Minnetonka Beach and Long Lake. Council discussed the
potential reaction from Long Lake. Correy will meet with Terry Post and review the draft
contract. After Long Lake has an opportunity to go through the contract, a meeting will be
scheduled with Schiefer.
o The new warning sirens will be operational in the Casco point area.
o Wayzata will be losing one officer at the beginning of the year, and possibly another later in
2010. Correy has offered to share resources if there is an opportunity and will be meeting
with other neighboring cities to discuss the potential to share resources.
2. Website Redevelopment Update
• Rachel Dodge stated that the current website software is no longer supported and that the
average website changes every 3-5 years. Council approved the purchase of GovOffice, a third
party software, earlier in the year.
• The IT committee and various staff inembers have been reviewing 4 design layouts proposed by
GovOffice. Recommendations will be sent back to the GovOffice designer for revisions.
• After a final design is selected, it will take 3-5 weeks for the developers to design a working
website. During this time, staff can begin training and working on additional web pages.
• Currently Rachel does all the updates. The new software is more user-friendly and can be
updated by others.
• The goal is to have the new website up and running by spring or early summer of 2010.
• The use of Facebook and Twitter as an additional way to communicate with residents was briefly
discussed. A policy would need to be adopted. Only information that is already being
distributed would be included and there would be no opportunity for public feedback through
Facebook or Twitter.
Page 1 of 4
Orono City Council
Committee of the Whole
December 15, 2009, 6:15 p.m.
Orono City Council Chambers
• 4 designs were distributed and discussed. A fifth design comprised of layout pieces that the
committee preferred was also distributed.
• Council had positive comments about all of the designs and had no specific objections to any of
the designs.
• While the content can be changed, the layout would be permanent unless the city pays for
changes. At some point, an updated city logo could be added and the pictures could be
changed.
3. Bond Sale Analysis
• Jonathan North of Ehlers discussed the pros and cons of the capital markets.
o Political—con;justification for city to spend money can be controversial
o Construction bids—pro;very favorable project bids have been coming in for other cities
o Interest rates—pro;42 year low in rates was seen in October
� City should review the draft CIP and upcoming projects.
• Council noted that if projects are already on the CIP, moving the project to an earlier time may
be justifiable.
• Concern was expressed that the city's debt service is the highest it's been with a decreasing tax
base and revenues. There are many unknown factors related to high-end residential markets
and it may be better to wait until the economy improves before the city commits to additional
debt.
• Olson stated the next two major street projects are on Orono Orchard Road ($1.5 million) and
Webber Hills ($200,000-300,000) as well as the non-MSA portion of Willow Drive.
• North commented that the BBI is assuming rates will be relatively stable absent any major
events.
• Council questioned if there are available funds that could be used to buy-down the costs of
projects.
• Orono's debt service isn't high compared to other cities of similar size. The city has traditionally
been very conservative. There may be some advantage to borrowing money at a low interest
rate and prioritizing upcoming projects.
• City Hall,the Navarre fire station, Big Island Park and the Pavement Management Plan are
Orono's largest bond obligations.
• Ron Olson will put together an analysis of existing bond debt and potential projects for the next
7-10 years. Council will continue to discuss the purchase of additional bonds. The new City
Administrator has indicated that she would like to be involved as we continue to update the CIP.
• North noted that long-term financial planning is a common topic in cities and depressed market
values should be expected for another year.
4. Utility Rate Study Presentation
• Jonathan North noted that Ehlers has a public finance seminar every year on long term financial
planning and Ron Olson will be participating as a panel member in the utility rate study
discussion.
• The utility rate study was done using information from the draft CIP through 2016. Three funds
including Water, Sewer and Stormwater were analyzed.
• Water Rates
Water rate structure goals are designed to:
o Cover costs
o Distribute cost across users consistently
o Treat users equally (Navarre & Highway 12 areas)
Page 2 of 4
Orono City Council
Committee of the Whole
December 15,2009, 6:15 p.m.
Orono City Council Chambers
o Comply with state mandate to implement conservation rates by January 1, 2010; which also
encourages people to use less water.
• Intent for increase in tier rates is to have heavy water users pay higher costs.
• Water revenue volatility should be considered—less water used; less revenue.
o Wet-dry years impact use
o Residential usage spikes in summer for irrigation use
• Operating revenue is slightly below operating expenditures.
• Ehlers is recommending adoption of the tier structure and proposed rate changes based on the
following:
o Current rate structure is quarterly based on fixed costs and metered use for 3 different
areas.
o Tiering could lower bills for residents.
o Rate increases are proposed at 6-8% in 2011-2016; typical of other cities.
0 3 tiers are proposed. Most users fall in first two tiers with approximately 33%in each tier.
Allocation of tiers is defensible and rational.
• Average water use is 100 gallons per person per day with no irrigation.
• Rates are intended to be revenue neutral to city.
• Need to revisit rate study in a few years to review usage.
• Commercial/multi-family properties:
■ DNR interpretation applies to commercial also.
■ 13 of 41 commercial users in Orono fall into 3�d tier.
o January 1, 2010 is the deadline for compliance in the metro area. The city won't be
approved for any new wells until in compliance.
o Water meters are in process of being replaced. Older meters may not be capturing all the
usage as the usage rates seem low.
• Reserve recommendations:
o Utility funds should have 6 months of operating expenditures
0 100%of next year's debt payment
o Small portion of next year's capital cost
o Percent of accumulated depreciation
• Sewer Rates
o Conservation rate structure only applies to water.
o Current sewer rates are billed quarterly.
o Ehler's recommendation is to maintain overall rate structure and increase rates by 4%
annually. The city has been raising rates yearly by approximately 3%.
o Met Council expenses are outside the city's control. Met Council has not been collecting all
expected connection charges and SAC funds are depleting. To offset their expenses, they
are ramping up other costs.
• Stormsewer Rates
o No change to rate structure is recommended.
o Residential equivalent unit rate should increase 8%- 10%annually for several years.
• Summary of recommendations from Utility Rate Study:
o Adopt rate structure and level of increases as recommended
o Consider special assessments
o Adopt reserve policies
o Update utility study periodically—cities often use outside consultant
Page 3 of 4
Orono City Council
Committee of the Whole
December 15, 2009, 6:15 p.m.
Orono City Council Chambers
5. Schedule Joint Council and Planning Commission Work Session
• Julie Westerland from the Watershed District would like to attend a joint Council and Planning
Commission work session to present ideas regarding green development, impervious pavers and
other technological advancements and trends. Tom Kellogg would also be available to discuss
how the city is currently reviewing development projects and get input from Council for
addressing storm water and green technologies.
• Council suggested January 26`h as the date to schedule a joint Council/Planning Commission
work session.
6. Miscellaneous
a. Topics and Schedule for Upcoming Work Sessions
o Stephen Grittman is scheduled to attend the January 12th work session to discuss strategy
for the Comp Plan update.
o The Common Bond group has talked to Ron Miller and probably won't be successful in
purchasing his property. However, they could probably purchase the property north of the
fire station. Common Bond will be invited to the January 26th work session to discuss
development of the property behind the Long Lake Fire Station.
b. Spring Hill Golf Club Plat
o The plat for Spring Hill Golf Club was approved back in 2000. Because the club is also in the
City of Medina, there has been a long history of filing the plat. Staff has been working with
Tom Crosby to finalize all the details and complete the filing process.
o Survey requirements have changed and the plat has been updated by MFRA, which includes
documentation of wetland locations. There will now be one tax statement instead of
several.
o It's important to monitor documents that are sent to other cities for signatures. Some cities
rely on their attorneys to track documents that involve approvals by outside agencies.
7. Comments Regarding Information Updates
• None
Page 4 of 4