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Home My WebLink About10-13-2009 Council Work Session Packet I I Council Work Session Tuesday, October 13, 2009, 6:15 p.m. Orono City Council Chambers AGENDA l. Big Island Report (6:15-6:35) • Big Island Summer Institute—Melanie DeLuca & Marleane Callaghan � Part-Time Employee—Correy Farniok • Big Island Park Update—Gabriel Jabbour 2. Pavement Management Plan Update—Ron Olson/Don Debaere/Tom Kellogg (6:35-6:50) • Willow Drive Paving • Casco Point Reconstruction Project Update 3. Comp Plan Discussion—Mike Gaffron (6:50-7:00) 4. Disposal of Property— 1180 Lyman Avenue—Mike Gaffron (7:00-7:10) 5. 2009 End of 3�d Quarter Budget Update—Ron Olson (7:10-7:20) 6. Prouty Project Status—Council (7:20-7:25) 7. Paperless Council Packets—Lin Vee (7:25-7:30) 8. Comments Regarding Information Updates—Lin Vee (7:30-7:35) 9. Police Matters—Ron Olson/Correy Farniok (7:35-8:05) • Labor Negotiation Update • Police Service Contract • Prosecuting Attorney • Other Public Safety Concerns Previous Work Session Topics September 29, 2009—Minutes Attached o Common Bond/Interfaith Outreach Presentation— Proposed Workforce Housing Project o Follow-up to Prouty Project - City Administrator Replacement - Visioning Process—Next Steps o Watershed Grant far Orono Golf Course o Additional Comp Plan Discussion I i�ii o Comments Regarding Information Updates o Miscellaneous - Planning Commission Appointments for Chair and Vice Chair—Melanie Curtis - Watershed Heroes Award—Mike Gaffron - Potential Meeting Date for Hennepin County Road 19 Trail—Mike Gaffron September 14, 2009 o Tom Kaul Presentation—Proposed Group Home for Seniors at an Existing Residence o Resident Requests - Consider Program for City Docks - Consider "No Parking" Signage for Trails in Navarre Area - Consider Establishment of Energy and Environment Commission - Consider Installation of Automatic Doors at City Hall far Handicap Accessibility - Consider Installation of Pet Waste Stations Along City Trails o Comp Plan Update - Continue Discussion of Met Council's Initial Response - Set Date for Open House and Public Hearing o Comments Regarding Information Updates - - II I Orono City Council Committee of the Whole October 13,2009, 6:15 p.m. Orono City Council Chambers Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy; Finance Director Ron Olson, Assistant City Administrator for Long-Term Strategy Mike Gaffron, Police Chief Correy Farniok, Public Works Supervisor pon DeBaere, City Clerk Lin Vee, City Engineer Tom Kellogg 1. Big Island Report • Big Island Summer Institute—Melanie DeLuca and Marleane Callaghan o Melanie DeLuca and Marleane Callaghan gave a short report on summer activities of the Big Island Summer Institute with 221 students participating from 27 communities. The program operated from June 15th—August 20th on Mondays through Thursdays. o Measures of success of the program include returning students, participation of additional family members and positive comments from families. o The program focuses on stewardship of the environment with opportunities to study nature, wildlife and history of Big Island. o Emergency plans include providing weekly student rosters to the Orono Police Department, calling dispatch to contact the Police, Water Patrol and North Memorial for responders, and notifying parents. The Police Department only received a roster the first week; Deluca indicated she would follow-up. Two helicopter landing areas have been identified. o Institute staff is aware of inedical conditions and often carry Epi-pens for allergic reactions. o What's not working: • Need bathrooms. The Institute staff established a camp-style bathroom that was set-up and taken down daily. Although this worked, it limited some of the activities and participants. • The public leaves a fair amount of garbage behind. Students regularly carry bags to pick up trash and carry to the boat for disposal on land. This may be a training/educational opportunity for students to become aware of the related negative aspects, such as the human element, of maintaining an undeveloped area. Since removal of trash generated by the general public should be a City responsibility, Council directed staff to investigate options for trash removal from the Park. o What is working: • Curriculum works well. Students love the program and the experiences are a step in preparation for Boundary Waters trips. • The public, often families or older people, stop to talk to participants. Staff invites them to listen when there is an opportunity. • The Institute teaches and practices "leave no trace". • Some institute supplies and art are left at the shelter for others to look at. o Future plans: The Institute is limited in the number of students who participate because of boat capacity. However, this allows staff to spend quality time with a small group of 30 students for a week and really get to know them. • A suggestion was made to have Community Education consider purchasing a boat with toilet facilities. Funding would be an issue. • The Institute plans to make an application to use Big Island Park again next year. o The Institute has an artwork display and is selling t-shirts at the Discovery Center to make money to replace supplies. II� Page 1 of 4 Orono City Council Committee of the Whole October 13,2009, 6:15 p.m. Orono City Council Chambers • Part-Time Employee—Correy Farniok o Jeff Smith started May 29th and ended September 6th. He maintained/cleaned up trails and picked up trash, but his main priority was to make contact with people. He was scheduled for weekend work and generally started around Noon and finished before dusk. If there was inclement weather or rough waters, he did not go to the Park. He did an excellent job and was eager to do work while at the Park. Since his family owned lake property, he was familiar with lakeshore issues, knew how to operate a boat and ATV, and had good common sense. o Staff would suggest more of a maintenance-type person for next year as CSO duties were minimal if he wasn't able to work at the Park. o Staff will make a request again in April for next summer with duties focused on maintenance. Occasionally this year there was confusion as to who was providing work direction. o At the last work session, staff requested consideration of a part-time or temporary maintenance-type position. If the position is needed, Council directed staff to bring a proposal to them for consideration. • Big Island Park Update—Gabriel Jabbour o Some vandalism was found in buildings. It was a fairly quiet year with no major storms and less boating activity with low water levels. Park signs are posted. The rip rap looks fantastic. o Jabbour noted a major concern is fires. If he asks someone to put out their fire and they refuse, he doesn't have any method of enforcement. He requested that Council consider granting him authority to issue tickets rather than calling someone else to come over to the Park to issue a ticket. Both the Water Patrol and Three Rivers Park District have a presence on the water with access to Big Island and have authority to issue tickets. Council directed staff to research how coordination of ordinance enforcement and extension of authority to issue tickets could be achieved. o $5000 remains available from the Watershed District to do cleanup work. o Only one quote for the fencing project has been received. Contractors are not interested in the project because they have to cross the water. If no additional quotes can be obtained, the project can be awarded with documentation as to why only one quote was received. Some trees need to be replaced which should probably be done prior to the fencing project. 2. Pavement Management Plan Update • Willow Drive Paving o Road projects for upcoming years were discussed. o Willow Drive is scheduled for a mill and overlay project in 2010. The section of road from Fox Street to Watertown Road qualifies for state aid funding. The section from Watertown Road to the fire station requires City funds. The City section of Willow Drive was not initially included in the road projects for 2010. Completing the work on both sections of Willow Drive in the same year would provide a better road surface and achieve savings by scheduling a contractor to do the work on both sections in the same year. o The estimated cost to complete the section from Watertown Road to the fire station, which is the local road portion, is$120,000. Anticipated savings of$190,000 from the Casco Point Reconstruction project could potentially be used for this project. o Council supported including the section of Willow Drive from Watertown Road to the fire station in the 2010 road improvement projects at an estimated cost of$120,000. • 2011—Watertown Road upgrade Page 2 of 4 Orono City Council Committee of the Whole October 13, 2009,6:15 p.m. Orono City Council Chambers • 2012—Orono Orchard Road Project o Kellogg has been in contact with Kyle Colvin, Met Council, regarding installation of a parallel force main that could be done in conjunction with the City's road project. Coordination of the road project and sewer project could generate some cost-sharing advantages and savings for both Orono and the Met Council. o A bond issue will need to be done to complete this project. Since bond rates are low,the City could consider a bond sale early next year and move the project up to 2011. • 2016—Old Crystal Bay Road between Hwy 12 and Cty Rd 6 o State aid project. Additional funds for this project could be included with the bond sale for the Orono Orchard Road project. o The Orono Schools have received complaints about Old Crystal Bay Road but have been waiting for the City to address road issues. • Kellogg provided an update on the MCES interceptor in Long Lake. Additional water use records have been requested from Long Lake. Met Council will continue to review records to determine if the pipe that runs from the golf dome to the MCES interceptor should be changed to a regional facility. The City should plan for a lift station rehab for the North Brown Road area. • Casco Point Reconstruction Project Update o There may be a significant savings of approximately$190,000 on the project because contaminated soils weren't as extensive as anticipated. o The deep sewer work is complete; water main work continues. The contractor plans to complete utility work by end of this week(10/17/09). The road should be graveled by end of next week(10/24/09). Project completion is expected by the end of October. o The property owner at 2970 Casco Point Road has identified a significant erosion/storm sewer issue that was not on the original list of problems to resolve with this project. The contractor may need to do change order to fix the problem. 3. Comp Plan Discussion • A meeting is scheduled for Tuesday, October 20th from 2:00—4:00 p.m. with Jim Utley of the Met Council and 7 of their staff. Tom Kellogg will also attend as he has been working with Kyle Colvin. Two or three Council Members plan to attend. Discussion will include Met Council requirements related to number of housing units, density of housing and connection of existing individual homes in the MUSA. 4. Disposal of Property—1180 Lyman Avenue • The property would be offered for sale to the adjacent neighbor, Brian Palmer. An approved septic site has been identified. • The City is concerned about moving the potential future cul-du-sac to the west. Various diagrams were reviewed. Additional easements will be needed to ensure the ability to install a future cul-du-sac. • Although Mn/DOT sold the property to the City for$10,000,the City wants to recoup costs associated with the sale of the site. • Council recommended following Gaffron's steps as outlined in the October 2, 2009 memo with a selling price of$15,000. Murphy noted this has been an ongoing issue for 21 years as a result of the work on new Highway 12, and the City costs are understated. • If Palmer is in agreement, a resolution will be brought to Council. Page 3 of 4 !II Orono City Council Committee of the Whole October 13,2009, 6:15 p.m. Orono City Council Chambers S. 2009 End of 3`d Quarter Budget Update Expenditure budget is in good shape at 67.71%of budget. Human Services is over budget due to a change in coding for the Sojourner Project. Engineering is over budget but consistent with the last two years. The 2009 budget had decreased but the 2010 budget will be increased back to historical levels. Parks are also over budget mostly because of expenditures related to Big Island. o Council questioned why engineering costs are high with so little development. Council has received negative comments from residents regarding additional engineering fees for zoning applications and the requirements to submit additional surveys. o Staff indicated the general billing for engineering is not development-related; most of the charges are related to City requests. Finance will provide additional detail on engineering charges. • Revenues are down because of the slowdown in building activity. • Property tax collections are good. • Revenues and expenditures will probably balance each other out by year-end. • Further discussion of the 2010 budget will be scheduled for a work session prior to adoption of the budget in December. 6. Prouty Project Status • Next Prouty meeting is scheduled for October 27`h at Noon for lunch, followed by a 4-hour training session. • Agenda to be determined. Bring booklets to begin discussion and move toward wrap-up of first session. Internal structure/management may also be discussed. • The Prouty meeting will be in place of the regularly scheduled work session of October 27`n • A short time will be spent at the end of the work session if there are any City matters that need attention. 7. Paperless Council Packets • Council expressed interest in pursuing paperless agenda packets and directed staff to obtain additional information. 8. Comments Regarding Information Updates • None 9. Police Matters • Labor Negotiation Update o Olson gave a brief update on current status of negotiations. • Police Service Contract o A Police Commission meeting is scheduled at 8:00 a.m. on Wednesday, 10/14/09. Spring Park and Long Lake contract formulas will be discussed. o Long Lake has not taken action on the agreement for joint ownership of the Navarre fire station. Staff is recommending Council action to rescind Orono's approval of the agreement. The new insurance agents are also concerned that Orono owns the station and Long Lake manages it which could present problems if there were ever an insurance claim. • Prosecuting Attorney o Long Lake wants to send out for bids every 2 years for prosecuting attorney services and then award the contract to the lowest bidder. Orono would prefer to continue to use Ken Potts for the contract cities as a good working relationship has been developed. • Other Public Safety Concerns Concerns with services provided to contract cities were discussed. Page 4 of 4 1�� t�i�! �l� 5C� l�NI�.� l ��"l�U��. z ac� 9 Institute Planned & Offered by: `�`�--, � � � � r ,�� Orono Community Education f � � ± � � 'r �.. : Big Island Park Facilities � '� � �>� � � �°'�: Owned by: : � � � � � �. City of Orono '� • � �- ;•,, �. � � �` . � Water Transportation Partner: ' ` -# 4T ,,;` ; Lake Minnetonka Sailing School... � � �c is a wonderful partner, providing the use of one of � �' � their pontoons to make Big Island accessible to the � � " ,; staff and children of the Big Island Institute. , � _ , � �4 i Program Overview & Goals: The Numbers After four years of programming, the Big Island Institute for youth continues to draw rave reviews • 9 • from students and parents alike. The goals of the Weeks spent on the Island June 15 -August 20 program are to educate and inspire youth to be the future stewards of our natural environment and learn the skills needed to conserve and enjoy our • 22� • beautiful lakes and natural spaces. Allowing stu- Students that pafticipated - Grades 3-7 dents hands-on experience with their natural envi- ronment and the opportunity to learn from experts is a truly unique opportunity. No two days or weeks • 27 • on the island are alike as each day's activities are Number of communities represented by youth shaped by observing nature phenology (life/season that participated cycles.) Major Financial Sponsor: Bloomington Minnetonka Carver Minnetrista Freshwater Society Chanhassen Montrose Deephaven Mound Scholarships: Eden Prairie Orono Excelsior Plymouth Scholarships were provided for low income children Golden Valley Shorewood Independence Spring Park Equipment: Lake Elmo Springboro, OH Much of the equipment used on the island was pur- Long Lake St. Bonifacius chased in 2006 through the generous support of Loretto Tonka Bay the Rotary Clubs of Orono, Plymouth, Westonka, Maple Grove Wayzata Wayzata & District 5950. Maple Plain Winsted Minneapolis i � '� i t ��:�:`r��"� �-. i - �� '� .�� Y.< . ¢�� I .. , I 1•.,,( �° ' '� ""�` _.�' �� ,I� , `�.,., '� ��R�� 3 - �{� _. � �� +:ay �� ,` •. �, �, �S .� .� �,. �� { k ,,,-'�� §;� � a.yrr � � � �� gw � ��. y�rv� �..�, � ' � `: � �' �.s ` �` l `��.. '�� . ay Fr, � � �;�,; .�� y ��'," � � �� ,�� t ��`�`�:'!.. � '�'Y►. �11�' ;,-� �. �. ,�ak �� +�,? �� . .�,. �' �. � �4-4', i � a�'I�i}. .,�r: ,y�n ��. i Students get the opportunity to experience nature first With no electronics or toys on the island, the hand through natural surveys and learn species students have to use creative skills and imagination identification of plants, animals, birds and insects. to fill their free time over lunch break. Each week of the institute was devoted to a unique environmental education topic. Naturalist Marleane Callaghan and teacher Jacob Westman planned curriculum and led daily a�tivities assisted by Anders Carlson, a Biology major at University of MN Morris, and a host of community experts in history, nature study, and more! Students in each day camp spent four full days on the island in this one-of-a-kind summer environmental immersion experience. ��. .:'�t , i q �, , �:�� , ^��.. �,� �^ � � �� ; ',�� lK.�. . .. � ��++�`�� 'iM . .�IjE_ , .t�I � . � � '-' nr9 � . .�'Y6Y�. ,��. i��.� .�� . ` � �� .a��.. __'.,'j �� ' R�}. .� '.i .�4 ry�P � '+ �. Y � q � i �1�� ... 'Y ` � � .. n�. ' r �,t._ �' 'V'' �, k'` �' � � .. , . ;, �� r;: . .� ..AM � r � �f��,.-•�{.�r.... � , � �� , . - � .F`' - �.� :�- � � ��.: t. . . .- � � �i� .. "'� �, � ��. �"`� � - �' j,� �,i ' M� "�;�*j , I' � .:+�'.LR'r' . . . �t' j t . � . ��i�,� i� �`�6 { .':�� . � � p i M �� . ��'�� 1 — ��:'. � '� 7 . � � � �R. 4� � % � � � y� Students explore the shoreline and the water off the Each week on the island focuses on a new topic island using kayaks. On this day, the students such as: Creatures of the Deep, Wings & Wild learned about the hatches in kayaks designed to Things, Survivor Wilderness Skills, Ahoy Mates, keep food and equipment dry. History's Mysteries and Kid vs. Wild. �, MEMORANDUM To: Mayor& Council Ron Olson, Finance Director Willie Gibbs, On-Site Systems Manager Tom Kellogg, City Engineer Don DeBaere, Public Works Supervisor Soren Mattick, City Attorney From: Mike Gaffron, Asst. City Admin. - Long Term Strategy Date: October 2, 2009 Subject: City Property at 1180 Lyman Avenue - Future Cul-de-sac Analysis Attachments: A - Area Topographic Sketch Showing: - Existing Lot Lines (Gray) - Existing Cul-de-sac Dedication (Yellow) with Distances to Homes - Preferred Future Cul-de-sac Location (Red) B - Sketch of Future Cul-de-sac Location Options Considered C - Preferred Layout with Conceptual (very rough) Grading Plan D - Recommended Road Easement to be Retained E - Staff Memo of January 9, 2009 For background on this property, see the memo of January 9. Per that memo, staff is pursuing a path that will lead to sale of the property to the adjacent neighbor, Brian Palmer at 1190 Lyman Avenue, subject to retention of an easement far a future cul-de-sac. The private portion of Lyman Avenue ends in a branching-off of driveways to serve 3 developed properties. There is no formal cul-de-sac or turnaround area. The City has through the years acquired 3/4 of the area necessary to develop a cul-de-sac, via 1) dedication on the plat of Wood- End Acres and 2) via granting of an easement over the 1180 Lyman Avenue parcel. These are shown in Yellow on the attached sketches and drawings. Prior to resale of the property, we needed to determine whether additional easements or dedications of right-of-way are required, and whether there are any conflicts between Palmer's intended use and the City's interests. In order to gain the information needed to make such a determination, the property was surveyed and staked to show the location of the acceptable mound system replacement site and the existing cul-de-sac easements (See Exhibit B). There is no conflict between the septic site and the existing dedicated cul-de-sac area. However, the septic site is near the southeast border of the property, which has two implications: locating a jfuture cul-de-sac at the center of the property near where the former house stood is no longer an ' option; and consequently, replatting to create a central cul-de-sac outlot with small parcels either ''� side to be sold off to Palmer and Phillips respectively, is no longer a viable option. 1. II� 1180 Lyman Ave. Cul-de-sac Analysis October 2,2009 Page 2 Cul-de-sac Location Analysis The cul-de-sac location options considered are shown on the attached Exhibit B. - Option 1 in Yellow is the existing easement/dedication layout. Note that a portion of the shared driveway serving 1150 and 1170 is on the 1180 property but not within the existing cul-de-sac easement; Palmer's driveway also extends into 1180. If the City were to retain the 1180 property, it would benefit Palmer and his neighbors if the City granted them driveway easements. However, if the cul-de-sac is ever developed, its currently designated location would have a substantial impact to the property at 1170 Lyman owned by Richard Phillips, whose home is the closest to the center of the cul-de-sac at about 140'. The Palmer home would be about 215' and the Gibson property to the southwest at 1200 Lyman would be about 200' to the center of the cul-de-sac (See Exhibit A). Also, the current location would require topographic changes that could have negative surface drainage impacts on the septic site. (two minuses) - Option 2 outlined in Blue pushes the cul-de-sac to the northwest so it is completely within the City parcel (a plus), yielding more negative proximity impacts to Palmer plus an encroachment very near the corner of the mound site. (two minuses) - Option 3 highlighted in Pink centers the cul-de-sac on the divergence point of the existing Palmer driveway with the main road. This has a more negative impact on the 1200 property, and requires more easement dedication from the 1200 property. It also centers the cul-de-sac on a 14% slope requiring deeper excavation at the east edge and mare fill at the west edge (three minuses). - Option 4 (Preferred) outlined in Red moves the center of the cul-de-sac approximately 40 feet west from the current easement location. At this location a cul-de-sac would fit better into the topography and be more equally centered between the three nearby homes. It would have no greater impact on tree removal than the current location. The cul-de-sac would likely be at an elevation of 997-998', yielding an approach of 10% grade which just meets code for this type of road. It would require slightly more future right-of-way to be dedicated from the 1200 Lyman property than the current configuration. Additional Right-of-Way to be Dedicated Exhibit D shows the area that should be retained as a road easement when the property is sold to Palmer. This area should be adequate to accommodate the grading and drainage needed for development of the portion of cul-de-sac and road within the 1180 property should the need ever arise. Further, this area would also be sufficient for future development of a less intrusive turnaround layout such as a hammerhead. � 1180 Lyman Ave. Cul-de-sac Analysis October 2,2009 Page 3 Next Steps 1) City Attorney to draft appropriate easement document(s) for filing prior to sale. 2) Appropriate selling price to be determined, taking into account: - $10,000 purchase price - approximately $1,600 in survey work - approximately 30 hours of staff time @ $50 /hour= $1,500 - estimated 6-8 hours of cumulative City Attorney & City Engineer time incurred to date and to be incurred = $1,500 Total documentable expenditure by City: $14,600 Staff Recommendation: Set the selling price to Palmer at $15,000. Note: If Council intends to make a profit on this sale an appraisal will be necessary. Given the underlying MnDOT intent of City's acquisition of the parcel for resale to Palmer as partial compensation for the takings of portions of his homestead property, it would seem reasonable to cover the City's costs but not realize a windfall profit from the sale. 3) Optional: Hold public hearing or otherwise contact neighboring property owners to advise of City's intent? There is no specific statutory or City requirement that this be a public sale, nor that there be a public hearing. Soren and I have concluded the City ordinances governing sale of surplus property were not intended to be applicable to real estate. 4) Council Resolution to authorize sale and waive review by Planning Commission (requires 4/5 vote of Council). 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NO. 1067. �O• O� ' ��__� �_ �� BLACK70 V AY �j� — t... � r�"' � ...N 87°4 �g�► . �I '� � ��'�' 1�.�9 j' W ��O.00"" I CKTOP `''• . � VEWAY •• `� • � s • ... , 's �._ Y� i 2D� t...yrva.�N �— �� '..: ,•....`• �'j I � I: " ��r•°►I� 01� PREMISES (from Certificate of Title No. 1208 � t`,�� •• �(�O : � � f'�il-j--�1'S A, lying easterly of the following descr � ;�: . � ' �ly corner of said Tract �A; thence sou ��_�/'��,� ��7'j��; � _�._. I ract A, distant 120 feet west from tr L4nd Survey No. 1067, Hennepin Couni � � e �A described below: Line A: 8eginning at right of way boundary � � n on Minnesota Department of Transportation Right of Way Plat No. i1� Lc.��.'i,r�1� thwesterly on an azimuth of 302 degrees 53 minutes 43 seconds of said plat for 58.51 feet to right of way boundary corner B 14; �N 0�� e left along the boundary of said plat on a tangential curve, } 11,�79.16 feet and a delta angle of 03 degrees 42 minutes 00 f�et to right of way boundary corner B 15 and there terminating. � !� .�'� �� - � �� ..� � ��., � � i • � ,�� ' � �. 0 , �� _>, ��, I��:;�.. E� 9 � 9 8 8 . 2 ;,�;��a , �,+. �'�� X ,.�. 9s�� . 1 ��' �. ,1 �� ;;. � , ��_ `� � �� .,a .a�� X � 1 � ,,�, `�--- � ., � • , ��`� �� 9�^i�'2'�� i�.&, __�'�'�,i?y��#w?�c"�tN�'�yti��'�t�'' iPP�! �� -,:� �;j�,y;. � �.-1 .'�'-;` r" i Q�a,� a�� ` 'i �- , ` � `+ i - , , � . _ ; , � . , ,, ;, s � 9 8,� . 7 ' ��_ s�,�., ��,. _ ,i "'� � `'�. N '�.,�. � � i' ` �� l .� �� '� � ,,. a �.-• r� � �,� 9 t�: �' � f • 7 � ' �� X �.' '='h,: . �� 9ss . � �,� -�E- � R �� . o/ � �� X �}� �c s4bp / .g l � . 6 ,. � `�f 992p � .; : � � � � 9 r fl . 3 � ��i; o � 974 . � .,, � ��:�. �- '�. , �, 1 _ �� _ /. � -�� ^�� \ , ,� ��ti\ .� �y�,\ � N �(� \ 8 \ �`� v J� ' � ��9 � l�'�� (1/' � �F OF �\ �':, R�\ � ,� �Sc�CJ+`'"'i� �....t , , . S'°�(-�c•s''•• .... 7L a\O �s'1'o\ � ..ti.. ;.:i ... • k/l/y ,'• \ J p �p j� � ' J �qly�qe �S \ �Qi \\ � Z a, F�Fa 8 p�� S6'. �� O � �ctiT�8� O eq \� ' `\ W ��F� '��'iF � �� -� �� r qs � ... ��q�� \� \\ C� ��1/� �'ti,�� 'QF�E,� � \� � L„�� = r�rs�`••., • LINE �,A�� C� �� ,�" lq'�"FQ \ \11 \� _ �� eyor 82 �\ ,2� � � �,� �9 9 � � 1�°R°P S.. � � � � BO%ES \ � O \ � 1 PREVIOUS s�aTTic rForaurar� ••• � '•, � HOUSE ��q�°�� \ \ 9�',�� IOCATION � \ \ • g 1180 �- �\ �O N SEPTIC TANI( Q� 1 MANIOLES \\ 8? � �v w�o r9 1� _-+6 ��9 �� ' -� cnswc � 1 ' i 1J� ��"'l.1�T-„ ' \\ .. ,'�O � ��\��\\ � ��`c�� \� P►�' 1 I$� t-Yy��-N I /�r�•,� �� /'`�` F' !I''• , L\ Ro�k�\ �� '�1�� r� � `'�. �� eeo � 1 6 c� � , r ••• P ��\ 7 I �� :; R � o � l oPos�o MOU,/ / ��°� � � N� I :• ��,`` ... ... ��—� / . , ' t,r:��..� � .� o� . ; ;. �/' 6 : • t *� /�DRIVEWAY EASEMENT ` 1, �� ` ��' SOUTH LINE , ..�' `..• ••• � ' • ' OF TRACT A, / • ,� O N � R.LS. N0. 1067 NE COR TRACT B �O 0 J �' R.L.S. N0. 1067. �O• (O� ,�� ...'�'�� BLAC OP DRIVEWAY Cj -J ��_ .... +•�. � �t�'� • �S� • ...N 87°48' 16" W 120.00..... '�ACKTOP �-•• �� DRIVEWAY ... '� '•� . � . . . i.... i.,� '•.�.: . : ' ' GiBS�/� i t, . .. I 2.D0 t,.Yn�t.�-N - � ... �t�: ... " � OF PREMISES . from Cer � `�� ••• �� r� ( tificate of Title No. 1208705) ;.� � �' � �'�f1-1-1�5 A, lying easterly of the following described line: Beginning ly corner of said Tract A; thence southerly to a point on the i ,�:`. i ract A, distant 120 feet west from the Northeast corner of ' I Land Survey No. 1067, Hennepin County, Minnesota which lies e A described below: Line A: Beginning at right of way boundary � � ;n on Minnesota Department of Transportation Right of Way Plat No. `I� Lcl�,tiq;'t7 �hwesterly on an azimuth of 302 degrees 53 minutes 43 seconds of said plat for 58.51 feet to right of way boundary corner B 14; �N D w e left along the boundary of said plat on a tangential curve, � I1,279.16 feet and a delta angle of 03 degrees 42 minutes 00 feet to right of way boundary corner B 15 and there terminating. � �� o _z_oL1 MEMORANDUM To: Ron Olson, Finance Director Willie Gibbs, On-Site Systems Manager Tom Kellogg, City Engineer Don DeBaere, Public Works Supervisor Soren Mattick, City Attorney Bill Wells, City Administrator From: Mike Gaffron, Asst. City Admin. - Long Term Strategy Date: January 9, 2009 Subject: City Property at 1180 Lyman Avenue (PINS #35-118-23 43 0023) Factors & Issues Pertinent to Possible Sale Chronolog 1) The property was originally 1.57 acres in area and contained a single family residence. 2) As part of a variance approval for home additions in 1983-84, the City acquired an easement for roadway purposes over a semi-circular portion of the property for eventual use as a cul-de-sac. 3) MnDOT acquired the entire parcel in 1999 for $390,000 as one of its earliest acquisitions for the Highway 12 corridor. After the MnDOT right-of-way taking, the property was reduced in area to approximately 1.01 acres. 4) In 2003 MnDOT had septic testing performed on the property to determine whether the existing residence had sufficient septic capabilities to continue as a viable dwelling site. It was ultimately determined that there were not sufficient sites available to sustain a residence. 5) The City was apparently in discussions with the adjacent property owner to the immediate west (Brian Palmer at 1190 Lyman) during 2004 regarding his potential acquisition of the property as a site for replacement of his septic system. However, we have no record of these discussions. 6) The residence was removed by MnDOT in October 2004. 7) In December 2004 after an inquiry from MnDOT as to whether Orono wanted to acquire this property, Moorse indicated to MnDOT that Orono would be interested in such acquisition if: a) the property is determined to contain a viable conforming site for a mound septic system, and that site is protected during Highway 12 construction; and b) the price is acceptable to the City. � � _ ___ _ � I 1180 Lyman Avenue January 9,2009 Page 2 of 3 8) While no acceptable septic sites had been located, it was eventually determined that the property still had significant value to the City for future construction of a cul-de-sac at the end of a very long private road that has no turnaround except for use of private driveways, and to allow for adequate future emergency vehicle access. It was also noted that even if it did serve as a septic solution for the property at 1190 Lyman, it would be valuable to an adjacent property as an expansion of their existing lot. Subsequently, pursuant to November 14, 2005 action by the City Council to authorize the purchase,the City acquired this property from MnDOT for the sum of$10,000. The quit-claim deed to Orono was recorded in 2007. The deed reserves an easement of undefined width along the northeast boundary of the property for"wall maintenance, footing and drainage" purposes. 9) In Apri12007 Moorse provided Brian Palmer with a diagram indicating the cul- de-sac easement location and a possible relocation of that potential cul-de-sac site. Moorse's letter to Palmer indicates that Septic Inspector Willie Gibbs had been working with Palmer's septic consultant and had located a suitable drainfield site "northwest of the former house, which does not conflict with the cul-de-sac easement". However, no formal testing was ever completed to our knowledge, and no proposed design or system layout was ever provided to the City. 10) In the past year staff has received a number of calls from Mr. Palmer regarding his acquisition of the property. On October 30, 2008 a group of City staff inet with the City Engineer on the site to consider the possible locations of a cul-de- sac and septic sites in an attempt to gain first-hand knowledge of the property layout. At that time it was agreed that a future cul-de-sac would have the least impact on adjoining properties and result in the least removal of wooded area if it was located near where the house had been located. There was no evidence of septic testing on the site, and it was impossible without further testing to determine whether suitable site(s) far a mound system might exist. During that site inspection staff encountered Richard Phillips, the abutting owner to the southeast at 1170 Lyman, who indicated he also might consider purchase of part of the property to expand his 1.8 acre site, which had also lost land to MnDOT for Highway 12 right-of-way. 11) As will be noted on the attached drawings, a portion of Palmer's driveway loop is on the City parcel, a fact supportive of his acquisition of some part of the property. � i 1180 Lyman Avenue January 9,2009 Page 3 of 3 Analysis & Recommendations - We have no record of whether Moorse's discussions with Palmer included discussion of a possible selling price. - At the current time we do not have any assurance that one or more septic sites are feasible on the property, and to our knowledge no formal testing or design work has been done on the property since the rejected MnDOT testing of 2003. - The property has not been surveyed since prior to the MnDOT acquisition, hence the exact location of the MnDOT right-of-way is not completely clear. -No engineering work has been done to attempt to design a cul-de-sac for the site. Such work may be necessary in order to understand exactly how the cul-de-sac would layout and the extent of the cuts and fills necessary, hence we don't know whether a standard 100' diameter right-of-way would suffice. - It would seem that if the cul-de-sac is to be somewhat centered on the property, it would be appropriate that the property owners on either side should be offered the opportunity to acquire portions of the property. - It would seem that in order to sufficiently document the future cul-de-sac location and prepare for potential acquisition of portions of the property by one or more adjacent landowners, it would be prudent to survey the property; to have septic testing done if use for a septic site is still a goal of Palmer; and to formally plat the property into the appropriate parcels for sale. - The eventual selling price of the property should cover all City costs in making it available for purchase, including the costs of staff and consultant time as well as the costs of surveying, platting, legal work, soil testing, etc. - The adjacent owners should not expect that they will be able to purchase the property at simply the City's $10,000 cost. The City should do an appraisal of the property value before it offers the property for sale. ATTACHMENTS: A - Plat Map B - 2006 Airphoto C - Area drawing showing MnDOT acquisition and cul-de-sac dedications D - Drawing provided to Palmer in 2007 showing more feasible cul-de-sac location E - 2008 Staff sketch of possible "least impact on woods" cul-de-sac location Page 1 of 1 .. 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S X � 980 . 2 � X 990 � , � !,i � 993. 1 ,� X \96 . 2 : 98 • 8 X � ,� X �� X991 . 9 0 � • o 9 - �,, �\�8 8-• 2 �� , 9 . 1 .if v y \ ^ 1� �� _ � �_� - i � X 9 . 7 � . � , , , -� � 9 . 7 . 8 , X X I ti 978• 6 992. g . ,�, � �� 970. 3 0 X 974 . 8 ,►�'' 979.5 :`S � 3 . �" 978. 7 ' O � X _ � �� --� ---�- _ ��//% � � � � � � 9g0 N c,0 � i � X � — X X � O � � � �9 � � _ . � � � N � \ X � � � � \\ � 00 XI� _ _t � O � � � X f� / r,�� • � /� (D � � / i N 980 � � X � � 0o c a� oo X X °° X °' rn � � rn � oXrn 980 9�0 \ � o � cD � ',, � � U �, � _ �, � \!� x ° . � , MEMORANDUM To: Mayor and Council From: Ron Olson, Finance Director Subject: Budget Update Date: October 13, 2009 The adjusted 3rd quarter financial reports for the General Fund are included with this memo. They are as of the end of September which represents 75% of the year. The good news is that expenditures continue to run below budget for the year. Unfortunately, revenues are very likely to end the year under the budgeted level. While the overall expenditure budget is at 67.71%, three departments are currently over budget for the year. Human Services is over budget, but will have no other charges for the year. This overage is due to a change in the coding for the Sojourner Project. Engineering is currently at 109% of budget and is estimated to finish the year at 140% of budget. Engineering expenditures are consistent with the two previous years; however the 2009 budget had been decreased significantly. The 2010 budget restores the budget to previous levels. Parks is the final budget that is over for the year. Big Island expenditures and are the major reason for this overage. Revenues through the 3`d quarter are currently at 69.75% of budget. The continuing slowdown in building activities make it unlikely that building permit revenue will reach its budgeted levels. Variances and plan reviews are also closely related to building activities. At 37% of their budgeted amount, they are also unlikely to reach their budgeted level. The most important revenue source, representing 62.6% of the General Fund budget, is property taxes. First half property tax collections were at 49.2% which is consistent with prior years. The collection of delinquent taxes, penalties, and interest will result in tax collections that are close to 100% of budget. Through the third quarter, the year-to-date comparisons to budget indicate that both expenditures and revenues will be below budgeted levels. At this time, it appears that the shortfall in revenue will be offset by decreased expenditures. The Finance Department will continue to monitor both revenues and expenditures in the upcoming months. I � � City of Orono Expenditure Summary with Comparison to Budget For The 9 Months Ending September 30, 2009 Year to Adjusted Department Date Adjustments Balance Budget Balance Percent Mayor& Council 63,279.96 0.00 63,279.96 90,930.00 27,650.04 69.59% Administration 266,063.42 (15,353.00) 250,710.42 330,850.00 80,139.58 75.78% Elections 1,035.58 0.00 1,035.58 1,530.00 494.42 67.68% Finance Department 194,560.40 0.00 194,560.40 288,470.00 93,909.60 67.45% Assessing 65,428.30 32,269.72 97,698.02 134,000.00 36,301.98 72.91% Law/Legal Serices 72,067.86 7,125.00 79,192.86 101,000.00 21,807.14 78.41% Human Services 23,203.22 0.00 23,203.22 21,200.00 -2,003.22 109.45% Central Services 162,052.34 30,000.00 192,052.34 271,620.00 79,567.66 70.71% Police Department 1,733,792.07 27,770.00 1,761,562.07 2,628,880.00 867,317.93 67.01% Fire Protection 283,703.13 0.00 283,703.13 392,650.00 108,946.87 72.25% Building & Zoning 389,200.64 15,353.00 404,553.64 632,060.00 227,506.36 64.01% Public Works 346,225.77 0.00 346,225.77 572,910.00 226,684.23 60.43% Engineering 54,651.55 6,830.00 61,481.55 58,300.00 -3,181.55 105.46% Recycling 81,855.94 (8,032.16) 73,823.78 102,000.00 28,176.22 72.38% Special Services 74,142.67 6,230.00 80,372.67 147,230.00 66,857.33 54.59% Special Projects 11,871.00 195,000.00 206,871.00 342,500.00 135,629.00 60.40% Parks 52,935.90 0.00 52,935.90 47,720.00 -5,215.90 110.93% 3,876,069.75 297,192.56 4,173,262.31 6,163,850.00 1,990,587.69 67.71% City of Orono Revenue Summary with Comparison to Budget For The 9 Months Ending September 30, 2009 Year to Adjusted Department Date Adjustments Balance Budget Balance Percent Taxes 0.00 2,835,211.00 2,835,211.00 3,857,430.00 1,022,219.00 73.50% Licenses & Permits 178,756.36 0.00 178,756.36 343,500.00 164,743.64 52.04% Other Governmental 60,037.90 89,453.00 149,490.90 229,820.00 80,329.10 65.05% Charges for Service 747,994.29 232,291.00 980,285.29 1,538,700.00 558,414.71 63.71% Fines 64,072.95 20,000.00 84,072.95 102,000.00 17,927.05 82.42% Miscellaneous 2,279.05 0.00 2,279.05 0.00 -2,279.05 N/A Other Sources&Trans 28,273.38 41,000.00 69,273.38 92,400.00 23,126.62 74.97% 1,081,413.93 3,217,955.00 4,299,368.93 6,163,850.00 1,864,481.07 69.75% l � , ..� , MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: L1N VEE, CITY CLERK SUBJECT: PAPERLESS COUNCIL PACKETS DATE: OCTOBER 9, 2009 The attached article entitled "Laptops Helping Local Governments Conserve" in the StarTribune on October 4`h has generated discussion to re-visit consideration of"paperless packets". Discussion Points to Consider � Purchase of laptop computers. The City would need to purchase laptop computers—potentially 10 for Council, attorney, engineer, administrator, planning (2). Would additional computers need to be purchased for Planning Commission members, other Commissions, or other staff? Would laptops remain at the Council Chambers or be carried back and forth by Council Members? • Determine method to receive packets and how to use electronic packets during meetings. How would packets be received— download from website, deliver via flash drive or some other option? How would notes be generated and saved? Some type of training would need to be scheduled. • Investment vs. Savings Would the initial investment offset the savings? Following is an estimate based on Council meetings from 2008 and 2009. For each Council meeting, 14 paper packets are prepared with an average of 145 pages in each packet. o Cost of paper and time to assemble 14 packets per Council meeting: ■ Copier charges: $20.30 approximately $.O1 per page for black & white copies (145 pages x $.O1 x 14) (color copies are $.108 per copy) ■ Paper cost: $16.24 approximately $.008 per page (145 pages x $.008 x 14) ■ Time— 6-8 hours to copy, assemble, $100-150 in wages mail/distribute ■ Packet delivery by CSO — 1 hour $16.00 in wages ■ Total cost of 14 packets per Council $202.54 meeting o Cost of computers =Estimate of$1000 per computer o Cost of software and licensing=Estimate of$500 per computer i � , � f � Paperless Council Packets October 9, 2009 Page 2 o Cost Analysis (very rough estimates): ■ 23 meetings per year x $200 = $4600 cost of paper packets ■ Initial cost of 10 computers/software= �15,000 • What are the advantages and disadvantages of paperless/electronic agenda packets? o Environmental impact o Innovative/creative progress o Convenience o Financial impacts What Other Cities are Doing Council may find it helpful to review how other cities are implementing paperless/electronic agendas. Following is a brief summary of experiences of some area cities. • St. Louis Park—Council Members who are interested are using electronic agenda packets. Only the Mayor and 2 Council Members actively bring laptops. City provided laptop for Mayor, others prefer to bring their own. Adobe Acrobat Professional is used to both view the agendas and make notes/comments. • Fridley—City bought laptops for all Council Members at push from Mayor in 1999. After about 9 months, not a single Council Member was bringing their laptop to the meetings. They all used paper even though the electronic version contained the same information. The convenience of being able to take notes, as well as flip back and forth easily made the paper version preferable to this Council. An electronic agenda is still prepared and posted to their website. • Chanhassen—Has been paperless for about 5 years. Council Members are issued a standard laptop with MS Office and Adobe Acrobat. They download a pdf version of the agenda packet and use the editing tools within Acrobat to mark up the documents for their purposes during the meeting. Originally started because some Council Members traveled and wanted to receive packets while out of town. Considered putting files on a CD, but the problem was that some members didn't carry computers with them. • Big Lake— 7 laptops were purchased with very limited software ($600/computer in 2009). Packets are scanned and made available on the City intranet site as well as the city website for public access. 2 paper copies are generated—one for the recarder and one for the public at the meeting. The original packet is the permanent record. • Burnsville— Started in July 2009 to address budget cuts. All of the Council members are provided a small city laptop with wi-fi card. Most Council/staff that receive only an electronic packet bring their laptops to the meeting. One Council member likes to print off a few pages of things he has questions on and only brings that to meetings. Any � 1 Paperless Council Packets October 9, 2009 Page 3 Council Member or Commissioner can request a paper copy— all staff are paperless. An electronic copy is also posted to the city website. Adobe Acrobat training was provided. • Minnetrista—Paperless for Council since 2005, Planning Commission since 2006. Council and Planning Commissioners each have a city-owned laptop they store at home and use at meetings. This permits them to take electronic notes (using the pdf markup and commenting tools) which they save to the same computer they will be using at the meeting. Biggest issue is training Council and Commissioners to remember to save the packet to their laptop so they don't inadvertently save notes to the public folder and violate open meeting laws. Each Council member gets a `not-to-exceed' stipend for internet service; however, it is up to each member to contract for their own service. Transitioning was an issue—as long as members were allowed to have both paper and electronic packets, everyone deferred to the paper. Only use electronic packets now. Consultants have city-issued email addresses and are responsible for accessing their packets electronically. Two paper packets are made—one for the recorder and one public copy. • Osseo —City purchased laptops for Council members. Packet is scanned and posted on city website. Council/staff/consultants/others are notified when packet is available and they are responsible for loading the packet onto their laptops. Two paper packets are made—recorder and public. Council Direction If Council is interested in pursuing paperless/electronic agenda packets, staff will obtain additional information. i . � � C1eanPrint Preview Page 1 of 3 +�' ��, � �`+��".l��'�'�� Y a, x P�r,int youY �� l�� ';�,ti��A' � http.r''�"st tr6unec om i .. � LaptOpS h@Iplllg IOCaI gOV@Pllm@IItS packets,more city staffs are using the Intemet eonserve and flash drives to share information and save expenses on printing documents. y Some cities, such as Raulsey, Osseo,Mimletrista, ��. ��,��'�'�r'• Buffalo a��d Big Lake,have equipped their city �� r� �� wk��' couneil metubers with laptops that tliey use � �� during meetin�s so they don't need printed � agenda packets. � �� tF � Y � Dozens more cities,from Minneapolis and St. Paul �� '`" � ��+��`��,�� : to Bunisville and St. Louis Park,now create .�i� F,� ��,� � :. � electronic agenda packets for residents,tliouah �,,,.,r' ,� +. `� ��,�: some of their council members continue to use - �,� - � � � � 4� �� pape�r copies. r T�,,�k+� '°*,�,. �;, �, . � ;,"` ., � � �" � . �=��"�� "It was wasteful inaking all tllis paperwork when Jeff Wheeler, Star Tribune «�e have the means to do it electronically," said Kamsey Mayor Bob Ranlsey. "It is a learning cu�ve Ramsey City Clerk JoAnn Thieling prepared to for the council. Some members are not real distribute thumb drives containing updated computer-savvy. But it's a simple process,and documents for city council members during a they catch on." Ramsey City Council work session Tuesday evening. Many metro eities are moving toward Amon�othe��onse,-�at�on efforts unaerWay: paperless meetings and services. . yl�nneapolis saved $2,000 this year by posting its 654-page budget book online. It still printed By JIM ADAMS, Star Tribune 144 copies,but that's 80 fewer than last year. Last update: October 4,2009-9:10 PM Aud it plans to print only 44 copies next year,said spokesinan Matt Lindstrom. Metro-area cities are saving both dollars and trees by reducing their paper-shuffling. •In Minneapolis and Eden Prairie,residents can pay utility and other city bills online with a credit From utility billings to city council agenda card or through tl�eir bauks,paper-free. AdveRisement r `: � �' .. .` ...�. �� . .. � . ...� .. . „ llk: ��a #i In �tf�ntity Theft PrC�t�ctian' . � � � � � .. r . . . � . '�-8 8�8��i�-1 �? � Print Powered By �i�,�� A"r�tDynarnicsw, http://www.startribune.com/local/south/63488487.htm1?eli=KArksUUUoDEy3LGDi07aiU 10/6/2009 CleanPrint Preview Page 2 of 3 � k::.f., �`..�i x�`� � � `r� �`Po��t yat�r., : , - '�� r��`�� htk:,r�ls ar#Wbunecorr�:� • St. Paul over the sununer began implementing a The city made the move after printing costs for paperless purchasing system for equipment and council meetings ran about $4,000 over budget supplies that will integrate 25 different last year. departinent billing systems. "We are electronically streanllinulg operations in the city," said ln Minneapolis, Lindstrom said residents receive a spokesman Bob Hume. "It's a winner for city e-mail with a link to their monthly utility bill taxpayers and the environment." when it's ready, and then they can pay the bill online. He said about S.6 percent of Minneapolis' In Ramsey,the paper-saving effort began after a utility customers have signed up for e-bills since new mayor and two new counci] members took the city began offering tl�e service a year ago. office in January. The city has gone electronic for its City Council,board and cormlzission ineetings, Eden Prairie started using e-billing this year and though a few officials still prefer printouts. l�as about 10 percent of its utility customers signed up. Maple Grove is testing an e-billing "The council can sit down,open up a laptop, and system. there is Case 1, Case 2,Case 3," said Dean Busch, Railisey's iuformation technology manager. City ofticials acknowledge that the dollar savings are modest in the early stages of such a Busch estimated that after paying$3,700 for changeover,but they see big potential savings in laptops plus some related costs,the city will paper,postage and time. Minneapolis spends realize a net savings of about$5,550 in the first about$500,000 a year in postage alone to mail year and more after that.The savings include more than 100,000 bills a month for water,sewer, $1,400 from printing only tw-o paper agenda trash hauling and recycling, Lindstrom said. packets instead of 23 for the biweekly meetings. Copying fewer packets also saves staff time. Many area cities are getting help going paperless from a joint-po�vers consortium called Logis, Big Lake spent about$4,200 for seven laptops so short for"Local Government Infonnation System its council and corrmlission members, except the Association." Logis, which has 37 city nZembers in park board, could go electronic, said City Clerk Minnesota, shares software aud techiucal services Gina Wolbeck. "I used to do 22 copies of the to reduce costs, said Executive Director Mike council packet, some up to 500 pages each. Now I Garris. F-Ie said some of the software is do two. It's made a huge difference. I tl�ink the inexpensive,yet can save a city a lot. laptops have paid for themselves already." "Whenever you can avoid having to handle and Advertisement � ` � °� �� ;:°�-�gsz `�:� } ��r^ . - � 7 A �G ��'� �� r M= i, ��i t �'�' .. � � ` � � �.. Print Powered By ��t� _ �.�r��ynamics � http://www.startribune.com/local/south/63488487.html?e1r—KArksUUUoDEy3LGDi07aiU 10/6/2009 ' C1eanPrint Preview Page 3 of 3 .� �,�� - ��.��. �,� �,�,:� ' � � +��,, Poinkyaur � �� ,,� � � � '�: rt�at�il�brows2r to � �� ` �ttp.,f,Jstariribune.com process paper there is a big savings in tvne for employees, and for citizens in having the convenience of submitting things electronically so they don't have to go City Hall to get fonl7s." Jim Adams • 612-673-7658 Advertisement r "� �'�� ,��` � w--• r,k '� �+... �'�d.�,.�,8�,� ' � �,�,j, �'� = � = ' � .:+ e r� � i � ^ ��i • Print Powered By ,:��„�,�, .�r ��=�E�=�cC�yrr�rnics., , http://www.startribune.com/local/soutY�/63488487.htm1?e1�KArksUUUoDEy3LGDi07aiU 10/6/2009 � �� f � 'I '�. / e_.__/ MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: LIN VEE, CITY CLERK SUBJECT: COMMENTS REGARDING INFORMATION UPDATES DATE: OCTOBER 12, 2009 Attached are the Information Update memos from October 2 and October 9 for reference if Council wishes to discuss any of these items. � i , MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: ORONO MANAGEMENT TEAM SUBJECT: 1NFORMATION UPDATE DATE: OCTOBER 2, 2009 • This week Planning staff sent a reminder letter to a homeowner with an illegal fence constructed within the 75' setback of the lake. This is the 2nd letter sent to this homeowner. • Planning Staff is in the process of sending a notice of violation for exterior storage (building materials,junk & debris) stored outside on a stalled commercial project. This letter should go out to the property owner early next week. • A fireworks display permit was issued for this Saturday evening (see attached permit). The display will be discharged at 300 Sixth Avenue North with observers located at a neighboring property in Plymouth. • Minutes of the September 29, 2009 Council work session are attached. Tlie Ciry of Orono complies with the Minnesota Data Pr•actices and Open Meeting Law. The recipients of this electronic file are asked�zot to "Forwa�•d"or "Reply to All"concerning information contained in this email. �lii i � MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: ORONO MANAGEMENT TEAM SUBJECT: INFORMATION UPDATE DATE: OCTOBER 9, 2009 • Final wear course and asphalt have been finished and curb repaired/replaced in the Creekside development. • At the last Fire Commission meeting, staffing levels and H1N1 were discussed briefly. Both the Fire and Police Departments are working with other area agencies to insure adequate staffing in the event a departn�ent is hit by the flu. • In an effort to be pro-active in response to flu concerns, signs have been placed on the City Hall entrances stating "Please don't be offended if we don't shake your hand. We want everyone to stay healthy." Hand sanitizers have also been placed on counters and in restrooms. • Attached is the draft agenda for Tuesday night's work session. A wark session packet will be available at Monday's Council meeting. • Attached for review at your Tuesday work session are a memo and exhibits regarding the proposed sale of the property at 1180 Lyman Avenue to Brian Palmer. (Mike) The Ciry of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this electronic file are asked not to "Fo�-ward"o�� "Reply to All"concerning information contai»ed in this enaail. � 1 . -___.. ._.__ { Projected Sevice Contract Costs 2010 - 2012 2009 2010 2011 2012 Long Lake * 302,177 388,369 373,476 374,181 Minnetonka Beach 123,530 131,814 6.71% 144,641 9.73% 154,534 6.84% Spring Park 503,458 408,289 -18.90% 394,350 -3.41% 394,484 0.03% 929,165 928,472 912,467 923,199 Long Lake Adj 0 (68,369) (35,476) (18,181) 929,165 860,103 876,991 905,018 Orono 1,798,003 1,837,706 1,909,033 1,982,947 Long Lake Adj 0 68,369 35,476 18,181 1,798,003 1,906,075 6.01% 1,944,509 2.02% 2,001,128 2.91% Long Lake - Adjustec 302,177 320,000 5.90% 338,000 5.63% 356,000 5.33% Assumes Stable Allocation Factors 2011 Budget Increase 2% 2012 Budget Increase 3% Orono Police Service Contract ' Budget Formula 2010-10°/o Property Value Minnetonka Spring Orono Long �ake Beach Park Total Population Population 7,841 1,725 609 1,926 12,101 Percentage 64.80% 14.26% 5.03% 15.92% 100.00% Weighting 45% 29.16% 6.41% 2.26% 7.16% 45.00% Property Value Fina12007 3,098,028,100 272,432,500 320,579,500 308,320,700 3,999,360,800 Percentage 77.46% 6.81% 8.02% 7.71% 100.00% Weighting 10% 7.75% 0.68% 0.80% 0.77% 10.00% Calls 2007/08 Calls 9,075 2,134 522 2,098 13,829 Percentage 65.62% 15.43% 3.78% 15.17% 100.00% Weighting 45% 29.53% 6.94% 1.70% 6.83% 45.00% Allocation Percentage 66.43% 14.04% 4.77% 14.76% 100.00% Amount $1,837,706 $388,369 $131,814 $408,289 $2,766,177 Increase(Decrease) 2009Amount $1,798,003 $302,177 $123,530 $503,458 $2,727,168 Variance 39,702.74 86,191.53 8,283.88 (95,168.85) Orono Police Service Contract ' Budget Formula 2011 -20%Property Value Minnetonka Spring Orono Long Lake Beach Park Total Population Population 7,841 1,725 609 1,926 12,101 Percentage 64.80% 14.26% 5.03% 15.92% 100.00% Weightirlg 40% 25.92% 5.70% 2.01% 6.37% 40.00% Propertv Value Fina12007 3,098,028,100 272,432,500 320,579,500 308,320,700 3,999,360,800 Percentage 77.46% 6.81% 8.02% 7.71% 100.00% Weighting 20% 15.49% 1.36% 1.60% 1.54% 20.00% Calls 2007/08 Calls 9,075 2,134 522 2,098 13,829 Percentage 65.62% 15.43% 3.78% 15.17% 100.00% Weighting 40% 26.25% 6.17% 1.51% 6.07% 40.00% Ailocation Percentage 67.66% 13.24% 5.13% 13.98% 100.00% Amount $1,909,033 $373,476 $144,641 $394,350 $2,821,501 Increase(Decrease) 2010Amount $1,837,706 $388,369 $131,814 $408,289 $2,766,177 Variance 71,327.38 (14,892.10) 12,827.54 (13,939.27) 55,323.55 Percentage 3.88% -3.83% 9.73% -3.41% 2.00% I�� Orono Police Service Contract ` Budget Formula 2012-25% Property Value Minnetonka Spring Orono Lonq Lake Beach Park Total Population Population 7,841 1,725 609 1,926 12,101 Percentage 64.80% 14.26% 5.03% 15 92% 100.00% Weighting 37.50% 24.30% 5.35% 1.89% 5.97% 37.50% Property Value Fina12007 3,066,613,700 276,638,700 319,644,100 304,111,600 3,967,008,100 Percentage 77.30% 6.97% 8.06% 7.67% 100.00% Weighting 25.00% 19.33% 1.74% 2.01% 1.92% 25.00% Calls 2007/�8 Calls 9,075 2,134 522 2,098 13,829 Percentage 65.62% 15.43% 3.78% 15.17% 100.00% Weighting 37.50% 24.61% 5.79% 1.42% 5.69% 37.50% Allocation Percentage 68.23% 12.88% 5.32% 13.57% 100.00% Amount $1,982,947 $374,181 $154,534 $394,484 $2,906,146 IncreaselDecrease) 2010 Amount $1,909,033 $373,476 $144,641 $394,350 $2,821,501 Variance 73,913.76 704.39 9,892.89 133.99 84,645.03 Percentage 3.87% 0.19% 6.84% 0.03% 3.00% i ' i � � i I i I I i I I � i i i i � I i i i i I I i � i i � I �