HomeMy WebLinkAbout08-11-2009 Council Work Session Packet , �+ .
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Council Work Session
6:15 p.m., Tuesday,August 11, 2009
Orono City Council Chambers
AGENDA
1. Transition Process—Mayor White (6:15-6:25 minutes)
2. Trail Crossings Update—Correy Farniok(6:25-6:30)
3. Discussion Regarding Consideration to Become LGU for Wetland Conservation Act and
other MCWD Jurisdictional Areas—Mike Gaffron (6:30-6:40)
4. Casco Point Reconstruction Project Update—Tom Kellogg/Don DeBaere/Scott
Oberaigner(6:40-6:50)
a. Schedule for Mill and Overlay
b. Insurance Claims Discussion
c. Other
5. Narrows Dock Lots Update—Position Statement—Mike Gaffron (6:50-6:55)
6. Budget—Ron Olson(6:55-8:15)
Previous Work Session Topics
July 28, 2009
o Council discussion with Bill Joynes, Consultant
Julv 14, 2009
o Sewer Availability to Spring Hill Road and Fox Street Properties
o Moratorium on Duplex Conditional Use Permits—Ordinance
o Discussion of Narrows Dock Lots Situation
o Lake Minnetonka Communications Commission Vacancy
o Update on Police Contracts for Contract Cities
o Miscellaneous
a. Tree Ordinance
b. Casco Point Reconstruction Project Issues
c. Stonebay Lofts—Letter of Credit
o Complete Evaluation of City Administrator
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MEMORANDUM < r���� ��"�� �.;�v�;�� ` ' ' � �
To: Mayor & Council
From: Mike Gaffron, Asst. City Administrator/Long Term Strategy..-��`���
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Date: August 10, 2009
Subject: Work Session Discussion: Assumption of MCVJD Permitting Functions
Attachments:
Bob Barth Memo 8-10-09
Council has directed staff to begin investigating the potential for and ramifications of
taking over certain surface water management permitting functions that are currently
under the authority of the Minnehaha Creek Watershed District (MCWD). This direction
was partially the result of the City's recent experiences in dealing with the MCWD
permitting process for the Casco Point Reconstruction Project.
The attached memo from Bob Barth of Bonestroo & Associates briefly reviews the
specific areas in which the City could assume authority, and the processes involved.
Council is asked to review the memo and discuss with staff whether such authority
should be pursued further.
.}
Memorandum � Bonestroo
To: Mike Gaffron Project: Orono Permitting
2335 Highway 36 W
Authority Date: 8-10-09 St.Paul,MN 55113
Tel 651-636-4600
From: Bob Barth Client: City of Orono Fax 651-636-1311
www.bonestroo.com
Re: Assuming Certain MCWD Permitting Functions File No: 139-09000-0
Twelve different rules support Minnehaha Creek Watershed District's permitting
program. A few of these define the administration of the watershed's permitting
program while others define performance requirements for regulated activities. These
performance-based rules include:
Rule B: Erosion Control
Rule C: Fioodplain Alteration
Rule D: Wetland Protection
Rule E: Dredging
Rule G: Waterbody Crossings and Structures
Rule N: Stormwater Management for Land Development Projects
According to the Watershed, Orono can take over permitting authority for rules B, C,
D, and N - shown in bold-faced type above. Rules E and G cannot be assumed by a
municipality. The following discusses the steps necessary for Orono to assume
authority of these four rules.
Rule B: Erosion Control
Orono added chapter 79, Construction Site Runoff Control, to its City Code in April,
2009. This erosion control ordinance was written to be consistent with the NPDES
construction stormwater permit. MCWD is currently revising its Rule B to likewise be
consistent with the NPDES permit. Consequently, the rule and Orono's ordinance will
be quite similar. However, certain minor modifications to Orono's ordinance are
anticipated in areas such as applicability, exemptions, submittals, and notifications.
Other than ordinance, the primary aspect to assuming erosion control authority is
reviewing erosion control plans and having an inspection program. Orono currently
covers both these functions, so the impact to Orono of assuming formal authority for
Rule B should be minimal.
Rule C: Floodplain Alteration
Orono amended chapter 78, Zoning Regulations, of its City Code in 2004 to add a
floodplain ordinance based on the Minnesota Department of Natural Resources model
ordinance. Having a municipal ordinance based on the model is necessary for Orono
to assume MCWD authority under the Floodplain Alteration Rule, Proposed alterations
to floodplain usually occur in the course of development or other land alteration
projects. Since Orono already reviews projects for compliance with City Code, there
M6aff�on RBarth^O�ono LGU Discussion 8-10-09.doc
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should be no significant increase in staff workload or cost to add floodplain alteration
to the Ciry's current review items for projects not along the Lake Minnetonka
shoreline. For projects on Lake Minnetonka, however, there might be a significant
increase in staff time since administering floodplain alteration rules becomes more
complicated among the many older homes and lots along the lakeshore.
Typically, the costs for reviewing projects under the floodplain alteration rule would be
recovered by Orono through fees or the submittal of escrow by the project proposer.
Rule D: Wetiand Protection
The City of Orono passed its Wetland Ordinance on August 22, 2005. Ordinance
revisions are not anticipated as part of assuming the Rule D permitting authority.
Orono's wetland ordinance provides water quality protection of wetlands from
adjacent land-use utilizing native vegetated buffers, setbacks and water qualiry
treatment requirements. Prior to the City developing and passing a wetland ordinance,
wetland protection from adjacent land-use was under the Minnehaha Creek
Watershed District jurisdiction.
Though the City of Orono has taken on the responsibility for protecting wetlands from
adjacent land-use, the authority to protect the wetlands themselves resides with the
Minnehaha Creek Watershed District and their administration of the State Wetland
Conservation Act (WCA). To take over authority under Rule D, Orono would be
assuming the new position as the Local Governmental Unit (LGU) for this state law.
The WCA protects wetlands from draining, filling, and in some cases excavation. In
cases where wetland protection is not feasible, wetland mitigation is required.
The responsibilities of the LGU (Orono) for WCA include:
1. Wetland delineation review and record of decision
2. Wetland permit, no loss and exemption review and records of decision
3. Wetiand Replacement Site Monitoring Report Review (submitted by
applicants, these are post construction reports for wetland repiacement sites
that show how wetlands are developing).
4. Providing knowledgeable and trained staff with expertise in water resource
management to manage the program or securing a qualified delegate
(consuitant).
The administration of the Wetland Conservation Act would add to the current work
load though some tasks, such as wetland delineation review, would be incorporated
into the buffer review to minimize the additional time. The main addition to staff time
and/or consultant cost would involve the review of permits, exemptions, and no loss
certifications for compliance with the Wetland Conservation Act rules and for
reviewing monitoring reports. These activities are typically billed back to the applicant
either through an escrow set up for longer duration activities or a combined escrow
and fee for shorter duration activities.
MGaffron RBarth^O�ono LGU Discussion 8-10-09.doc Page 2 of 3
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Rule N: Stormwater Management for Land Development Projects
MCWD Rule N covers many subject areas including rate control and water quality
protection. Many of the performance stipulations within Rule N will be presented in
Orono's Local Surface Water Management Plan update, which will soon be submitted
for Watershed review. However, Orono will require a stormwater management
ordinance to make these performance stipulations part of City Code. In writing this
ordinance, the City must also search out and strike any previous ordinance provisions
for stormwater system performance that might occur in other ordinance chapters.
Administration of Rule N by Orono requires special expertise in hydrologic, hydraulic,
and water quality analysis that cannot be provided by current City staff.
Consequently, Orono will likely use a consuitant to assist in administering this rule.
Typically, Orono will use Rule N for development projects. Staff and consultant time
to review projects under this and other rules should be reimbursed by the project
proposer as part of an escrow payment to the City,
Summary:
According to MCWD staff, five municipalities have assumed authority for one or more
of the four rules identified above. These include Wayzata, Mound, Minnetonka,
Richfield and Chanhassen. The key factors that allow these municipalities to assume
and maintain the permitting authority are:
� Ordinances were adopted or revised that conformed to Rules
approved by the MCWD,
= Ordinances have been enforced and MCWD approval of variances
sought,
- Technical expertise and program resources have been maintained,
- Compliance is monitored and periodically reviewed with MCWD.
Since MCWD has rewritten rules B and C and will soon adopt these revisions, Orono
should wait a few months before initiating the ordinance revisions necessary to
assume authority under these rules. A prospective schedule for all activities necessary
to assume authority for MCWD Rules B, C, D and N is as follows:
- Fall, 2009: Obtain MCWD approval of Orono's Local Surface Water
Management Plan with text in the Plan stating that Orono intends to
assume authority for Rules B, C, D and N.
_ Winter, 2009-2010: Orono and MCWD enter into a Memorandum
of Understanding for implementing the Plan.
= Spring, 2010: Orono revises it ordinances as needed to make
ordinance consistent with MCWD rules.
� Spring, 2010: Orono and MCWD revised their MOU to allow Orono
permitting authority for the rules Orono wishes to administer.
MGaffron RBarth^O�ono LGU Discussion 8-10-09.doc Page 3 of 3
POSITION STATEMENT
REGARDING NARROWS DOCK LOTS
On September 9, 1985, the City of Orono issued four conditional use permits ("CUPs")
for the property within the area known as the Narrows Dock Lots. The CUPs allow the
installation of a dock, mooring of a single boat and parking of a single car within the description
of each CUP. As of today's date, all four properties that were granted CUPs are being utilized in
a manner that appears to be consistent with the provisions of the CUPs.
It has come to the City's attention that individuals other than the property owners of the
Narrows Dock Lots are utilizing the slips to store their boats. The Orono Municipal Code does
not prohibit this activity. The City of Orono has strictly enforced its ordinance which prohibits
the rental of boat slips in residential zones. However, the City Code does not prohibit an
individual from renting land within the residential zone and allowing the renter to utilize the
dock associated with the land.
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RESOLUTION OF THE CITY COUNCIL
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A RESOLUTION GRANTING
. A CONDITIONAL USE PERMIT PER
MUNICYPAL ZONING CODE
SECTION 10. 03, SIIBDIVISION 5
�'ILE #941`
WHEREAS, Paul R. Nutt (hereinafter "the applicant" ) is
an owner of one of the properties located at 2739 Shadywood Road
within the City of Orono (hereinafter "City" ) and Iegaily des-
cribed as Tracts Q & R, Registered Land Survey No. 415 (herein-
after "property") ; and
WHEREAS, the applicant has applied to the City for a
conditional use permit per Municipal Zoning Code Section 10.03,
Subdivision 5 A through J to permit the continued use of the
property as a legal non-conforming use and, specifically, per
Section 10.03 , Subdivision 5 (J) seeks a variance to Section
10.24 , Subdivision 4 (A) to allow an accessory structure (dock )
on a property that is unable to sustain a principal structure.
NOW, THEREFORE, BE IT RESOLVED by the City Counci 1 of
Orono, Minnesota:
FINDINGS
1. Tnis appi.ication was reviewed as Zoning Fil.e #941.
2. The property is located in the LR-1B Single Famiiy
Lakeshore Residential Zoning District.
3. On August 19 , 1985 the Orono Planning Commission re-
viewed this application as proposed ancl recommended approval.
based on the following findings :
A) Per Section 10 . 03 , Subdivision 5 (J) :
"Where, however, such a situation existed legally under
the prior applicable law, the Council will not
unreasonably require strict compliance and will
generally Iook with favor on granting of a variance. . . "
The substandard tracts were created prior to formai
municipal zoning and controis in February of 1955 .
B) The Orono Council minutes of 1958 and a newspaper
articie published in the Minnetonka Harold in that same
year confirm that the City was aware of the existence
and use of accessory docks by non-adjacent owners.
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C) The property, as subdivided in the mid 50's without
the benefit of Ioca1 controls, is a unique situation
requiring special consideration.
D) The I.imited use of these tracts as proposed by the
City wili not create hazards to the public safety.
E) The property, because of physical constraints,
cannot be put to any other reasonable residential use
but f or 1 imited dock use.
4 . The City Council. has considered this appiication
incl.uding the findings and recommendations of the Pianning
Commission, reports by staff and comments by the applicant
and the effect of the proposed use on the health, safety and
weifare of the community.
5. The City Council finds that granting a conditional. use
permit to aliow continued use of the property as a riparian
lot with an accessory dock not to be detrimental to the
heaith, safety or general welfare of the public, would not
adversely affect iight, air nor pose a fire hazard or other
danger to neighboring properties , nor wilY it depreciate
surrounding property values and that the proposed I.evei of
use of the property wi i 1 be in keeping with the intent and
objectives of the Zoning Code and Comprehensive Plan of the
City.
CONCLUSIONS, ORDER AND CONDITIONS
Based upon one or more of the above findings, the Orono
City Councii hereby grants a conditionai use perit per Municipal
Zoning Code Section 10.03, Subdivision 5 to permit the continued
use of an accessory dock on a property that cannot sustain a
principal structure thereby establishing a legal non-conforming
use of the property, subject to the following conditions:
1. Applicant/owner is I.imited to the mooring of one boat at
zero lot Iine dock.
2. Tract Q shali be used for the parkinq of one car by
applicant/owner.
3. The existing dock at Tract R measures 42 feet in iength
and 3 feet in width. The applicant must file a conditional
use permit with the City if an increase in the length of the
dock is considered at some future date .
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RESOLUTION #1846 - Ar ���
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• 4. Violation of or non-compliance with any of the terms and
conditions of this variance shail constitute a violation of
the zoning code, shall automatically terminate any authority
granted herein, and shall be punishable as a misdemeanor.
5. The undersigned appl.icant has read, understood and here-
by agrees to the terms of this resolution and on behalf of
himself, his heirs, successors and assigns, hereby agrees to
the recording of this resolution in the chain of title of
the property.
Adopted by the Orono City Council on this 9th day of
September, 1985.
ATT ST:
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rothy M allin, ity Clerk Mary'C. Bi:z�ier, Mayor
,-� � ; , Tom Frahm, Acting Mayor
'�C�--�. � i`\ ��.
(1 ) Property Owner
Page 3 of 4
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RESOLUTION OF THE CfTY COUNCIL
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A RE���;iTTON GRANTING
A CONDIT��NAT: USE PEI2MIT PER
MU�II��F�:'�. ZONING CODE
SECTI011�77 1Q. 03, SIIBIZ:IVISION 5
FILE ;�9?0 !
WHEREAS, Paul R. Nutt (hereinafter "the applicant") is
an owner of one of the properties located at 2739 Shadywood Road
within the City of Orono (hereinafter "City" ) and legally des-
cribed as Tracts O & P, Registered Land Survey No. 415 (herei;�., -
after "property"} ; and
WHEREAS, the applicant has appiied to the City for a
conditional. use permit per Municipai 2oning Code Section 10.03,
Subdivision 5 A through J to permit the continued use of the
property as a Iegal non-conforming use and, specifically, per
Section 10.03 , Subdivision 5 (J) seeks a variance to Section
10.24 , Subdivision 4 (A) to allow an accessory structure (dock)
on a praperty that is unabie to sustain a principal structure.
NOW, THEREFORE, BE IT RESOLVED by the City Counci I of
Orono, Minnesota:
FINDINGS
1. This appiication was reviewed as Zoning File #941.
2. The property is located in the LR-1B Singl.e Family
Lakeshore Residential Zoning District.
3. On August 19 , 1985 the Orono Planning Commission re-
viewed this appl.ication as proposed and recommended approval
based on the following finding-s :
A} Per Section I0 . 03 , Subdivision 5 (J) :
"Where, however, such a situation existed legally under
the prior applicabie iaw, the Council wiil not
unreasonably require strict compliance and will
generaliy iook with favor on granting of a variance . . . "
The substandard tracts were created prior to formal
municipai zoning and controls in February of 1955 .
B) The Orono Council minutes of 1958 and a newspaper
articie pubiished in the Minnetonka Harol.d in that same
year confirm that the City was aware of the existence
and use of accessory docks by non-adjacent owners.
Page 1 of �
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RESOLUTION OF THE CITY COU�1�1'��L.;;��
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- C) The proper�,y,� '..as �ubdivided in the mid 5Q's without
the benefit of; �.wqc�l,�''`coiztrols, is a unique situation
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requiring specxa�. �c�%���sideration.
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D) The iimite�� �us� of these tracts as proposed by the
City will not create hazards to the public safety.
E) The property, because of physical constraints,
cannot be put to any other reasonable residential use
but for Iimited dock use.
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4 . The City Councii has considered this a"pplication
including the findings and recommendations of the Planning
Commission, reports by staff and comments by the appiicant
and the effect of the proposed use on the health, safety and
weifare of the community.
5. The City Counci i f inds that granting a conditiona I. use
permit to aiiow continued use of the property as a riparian
Zot with an accessory dock not to be detrimental to the
health, safety or generai weifare of the pubiic, would not
adversely affect light, air nor pose a fire hazard or other
danger to neighboring properties, nor wili it depreciate
surrounding property values and that the proposed Ievel of
use of the property wi 1 I be in keeping with the intent and
objectives of the Zoning Code and Comprehensive Plan of the
City.
CONCLUSIONS, �RDF:R AND CONDITIONS
Based upon one or more of th� above findings, the Orono
City Council hereby grants a conditionai use perit per Municipal
Zoning Code Section 10.03, Subdivision 5 to permit the continued
use cf an accessory dock on a property that cannot sustain a
principal structure thereby establishing a legal non-conforming
use of the property, subject to the following conditions:
1. Applicant/owner is I.imited to the mooring of one boat at
zero lot iine dock.
2. Tract P shall be used for the parking of one car by
applicant/owner.
3. The existing dock at Tract 0 measures 42 feet in iength
and 3 feet in wiclth. The applicant must file a conditional
use permit with the City if an increase in the length af the
dock is considered at some future date .
Page 2 of 4
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4. Violation of or non-compliance with any of the terms and
conditions of this va�iance shall. constitute a violation of
the zoning code, shal� automatically terminate any authority
granted herein, and shall be punishable as a misdemeanor.
5. The undersigned applicant has read, unc�erstood and here-
by agrees to the terms of this resolution and on behalf of
himself, his heirs, successo�s and assigns, hereby agrees to
the recording of this resolution in the chain of title of
the property.
Adopted by the Orono City Council on this 9th day of
September, 1985.
ATTE T:
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0 othy M. allin, 'City Clerk Nlary C. Bu�ier, Mayor "--
� Tom Frahm, �,cting Mayor
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( 1 ) Property Owner
Page 3 of 4
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� ` ��� C�t of ORONO
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RESOLUTION OFTHECITI�'�F}�71V'��LX�c4 ����i ���r�'
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STATE OF' MINNESOTA )
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COUNTY OF HENNEPIN )
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On this �� day of /..''-�_.�-r�.���s�; , 1985
before me a No ry Public w�thin and for said county, personally
appeared ,�v� �'; ,�'r`u r.,�-�-� knawn to me to be
the persor� (s ) described in and who executed the foregoing
instrument, and acknowledged that he (they) executed the same as
his (their) free act and deed.
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� ��,y NCrAP,YpUQ�C-�aF�_� I ;i NOTARY PUBLIC
��..:�rN t����c?t� n,,"^����:� ;�
9 Cornmiss�o�Exprre��,�,'�o'`�+ Y ' `v .
�.',°""s�'°�ed�..M a�:,:... -
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MY COMMISSI N EXPIRES
STATE OF MINIvESOTA )
)ss.
COUNTY OF HENNEPIN }
On this day of , 1985, before me
a Notary Public within and for said County, personally appeared
known to me to be the
person(s ) described in and who executed the foregoinginstrument,
and acknowledged that he ( they ) executed the same as his
(their ) free act and deed .
NOTARY PUBLIC
MY COMMISSION EXPIRES
Page 4 of 4
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RESOLUTION OF THE CITY COUNCIL
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A RESOLIITZON GRANTING �� '�'� h�
A CONDITIONAL USE PERMIT PER
MUNICIPAY, ZOATING CODE
SECTION 10.03, SUIII?3YISION 5
FILE $946 %
WHEREAS, David C. Cook (hereinafter "the applicant") is
an owner of one of the properties located at 2739 Shadywood Road
within the City of Orono (hereinafter "City" ) and I.egai �y des-
cribed as Tracts E, Registered Land Survey No. 411 (hereinafter
"property") ; and
WHEREAS, the applicant has applied to the City for a
conditional use permit per Municipal Zoning Code Sectian 10.03,
Subdivision 5 A through J to permit the continued use of the
property as a legai non-conforming use and, specifically, per
Section 10.03 , Subdivision 5 (J) seeks a variance to Section
10.24 , Subdivision 4 (A) to aliow an accessory structure (dock)
on a property that is unable to sustain a principai structure.
NOW, THEREFORE, BE IT RESOLVED by the City Coun.ci 1 of
Orono, Minnesota:
FINDINGS
l. This application was reviewed as Zoning File #946.
2. The property is located in the LR-1B Single Family
Lakeshore Residentiai Zoning District.
3. On August 19 , 1985 the Orono Planning Commission re-
viewed this application as proposed and recommended approval
based on the following findings :
A) Per Section 10 . 03 , Subdivision 5 (J) :
"Where, however, such a situation existed Iegally under
the prior applicable iaw, the Council will not
unreasonably require strict compliance and will
generally look with favor on granting of a variance. . . "
The substandard tracts were created prior to formal
municipal zoning and controls in February of 1955 .
B) The Orono Councii minutes of 1958 and a newspaper
article published in the Minnetonka Harold in that same
year confirm that the City was aware of the existence
and use of accessory docks by non-adjacent owners.
Page 1 of 4
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r . �i�:X� � �y 1�,�"' �' � .n � �� �4'k•' $a��u`i�s�•'�}
�a
�i��� {� �k>���c.�z5� ��,j� ,�4��
SM 9 w sY�s u�r;;G.
C) The property, as subdivided in the mid 50's without
the benefit of Iocal controls , is a unique situation
requiring special consideration.
D) The limited use of these tracts as proposed by the
City will not create hazards to the public safety.
E) The property, because of physical constraints,
cannot be put to any other reasonabie residential use
but for limited dock use.
4 . The City Council has considered this application
including the findings and recommendations of the Planning
Comtnission, reports by staff and comments by the applicant
and the effect of the proposed use on the health, safety and
weifare of the community.
5. The City Counci I f inds that granting a conditiona 1 use
permit to aiiow continued use of the property as a riparian
iot with an accessory dock not to be detrimental to the
heaith, safety or general weifare of the pubiic, would not
adverseiy affect �ight, air nor pose a fire hazard or other
danger to neighboring properties , nor will it depreciate
surrounding property values and that the proposed Ievel of
use of the property wi Z 1 be in keeping with the intent and
objectives of the Zoning Code and Comprehensive Plan of the
City.
CONCLUSIONS, ORDER AND CONDITIONS
Based upon one or more of the above findings, the Orono
City Council hereby grants a conditional use perit per Municipal
Zoning Code Section 10.03, Subdivision 5 to permit the continued
use of an accessory dock on a property that cannot sustain a
principal structure hereby establish a legal. non-conforming use
of the property, subject to the following conditions:
1. Applicant is limited to the mooring of one boat at zero
lot line dock.
2. Applicant is advised to arrange for appropriate off-
street parking for the parking of one car.
3. The existing dock at Tract E measures 50 feet in length
and 3 feet in width. The applicant must file a conditional
use permit with the City if an increase in the length of the
dock is considered at some future date.
Page 2 of 4
�C�
��������`1 � 'y Clt of ORONO
f� =T
Y
`4" ,���`'b h 'i " e�
5 Yr;
� RESOLUTION OF THE CITY COUNCIL
,��� - r
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�r N O. 18 4 7 ,�F' �
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4. Vioiation of or non-compliance with any of the terms and
conditions of this variance shali constitute a violation of
the zoning code, shaii automatical.ly terminate any authority
granted herein, and shall be punishable as a misdemeanor.
5. The undersigned appiicant has read, understood and here-
by agrees to the terms of this resoiution and on behalf of
himself, his heirs, successors and assigns, hereby agrees to
the recording of this resoiution in the chain of title of
the property.
Adopted by the Orono City Counci I on this 9th day of
Sept{�mber, 1985.
�
ATTEST:
� ;
�� • � � _ , � _
%��!=f t-�._
othy M ailin, 'City Clerk M y `C. Bu�1er, Mayor
,,��
Tom Frahm, Acting Mayor
�.._} -- � r`� / �,..-r-"-�'.t ��__
( 1 ) Property Owner
Page 3 of 4
� �1��
t K�3 i Rt.�i -. r -t
�
� � � `� ��� � C�t� of ORONO
, i;� ,
RESOLUTION OF THE CITY GOUNCIL
;^r,�
���, NO. 1847 •.��
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. 'c�,�' .� "'��.`��. ... . . . � +�Y�� � b.
" � � �:t;
' ��,:
STATE OF MINNESOTA ) .
) ss .
COUNTY OF HENNEPIN )
C�.�ti—
0n this / day of �,�'�-"�t��=j�'�"`t�= 1985
before me a Notary Public w�hin and for said county, personally
appeared ��;-�;;r; ,�'�_ . ���,�,,� � known to me to be
the person ( s ) described in and who executed the foregoing
instrument, and acknowledged that he (they) executed the same as
his (their) free act and deed.
�.k�;, �' r. `.
,�z :, :: . �� ..�����5 I/�`
�r-,::,.�:,�, M �:;.-�
" '� NaCkA�� ��,,. NOT RY PUBLIC
�`���. TA P, �'�J.
RYP G�
`�� M kE � crat,� �F��,�.:'���=
y�om� cp�� '�'�VN��. _
m;Ssro„ CJt'�.,T ,a
<>,zfxFire;.. }� �!�.tJC` (.�, /':�Q j .
i?
� MY COMMISSION EXPIRES
STATE OF MINNESOTA )
)ss .
COUNTY OF HENNEPIN )
On this day of , 1985, before me
a Notary Public within and for said County, personally appeared
known to me to be the
person(s ) described in and who executed the foregoinginstrument,
and acknowledged that he ( they ) executed the same as his
(their ) free act and deed .
NOTARY PUBLIC
MY COMMISSION EXPIRES
Page 4 of 4
�
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�
�� � Cit� o� ORONO
� , �; '
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RESOLUTlON OF THE CITY COUNCIL
-�.,*F �'`�i . . NO. 1848
� �+.�.�;.�� m � �pc
.�t,,. � �� y f?� � i }� �s� a F� 4'£6�'". i�
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S .c;3 3�iJ .�.c e�,'�14
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� "J . J
A RESOLQTION GRANTING ��
A C�NDITIONAL USE PERMIT PER '
MQNICIPAI, ZONING CODE -
SECTION 10.03, SUBDIVISION 5
FILE���951 ? �
WHEREAS, John Thimmesh (hereinafter "the applicant") is
an owner of one of the praperties located at 2739 Shadywood Road
within the City of Orono (hereinafter "City" ) and legally des-
cribed as Tracts S & T, Registered Land Survey No. 415 (herein-
after "property") ; and
WHEREAS, the applicant has applied to the City for a
conditional use permit per Municipai Zoning Code Section 10.03,
Subdivision 5 A through J to permit the continued use of the
property as a legal non-conforming use and, specifically, per
Section 10.03 , Subdivision 5 (J) seeks a variance to Section
10.24 , Subdivision 4 (A) to allow an accessory structure (dock)
on a property that is unable to sustain a principal structure.
NOW, THEREFORE, BE IT RESOLVED by the City Counci I of
Orono, Minnesota:
FINDINGS
l. This application was reviewed as Zoning File #951.
2. The property is located in the LR-1B Singl.e FamiZy
Lakeshore Residential Zoning District.
3. On August 19 , 1985 the Orono Planning Commission re-
viewed this appiication as proposed and recommended approval
based on the following findings :
A) Per Section 10 . 03 , Subdivision 5 (J) :
"Where, however, such a situation existed legally under
the prior applicable iaw, the Council will not
unreasonably require strict compliance and will
generally look with favor on granting of a variance. . . "
The substandard tracts were created prior to formal
municipal zoninq and controls in February of 1955.
B) The Orono Council minutes of 1958 and a newspaper
article published in the blinnetonka Harold in that same
year confirm that the City was aware of the existence
and use of accessory docks by non-adjacent owners.
Page 1 of 4
u h � .
.+�' 9 �� ��t� .
�`"�'� ����` C�t� o� ORONO
, �,�` �.���f� u :
��F,��,����,'��`�fi? '�,f
� �� �' "���-��� RESOLUTiON, OF THE CITY COUNCIL
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C) The property, as subdivided in the mid 50°s without
the benefit of local controis , is a unique situation
requiring special consideration.
D} The I.imited use af these tracts as proposed by the
City wili not create hazards to the public safety.
E) The property, because of physical constraints,
cannot be put to any other reasonable residential use
but for iimited dock use.
4 . The City Councii has considered this application
including the findings and recommendations of the Planning
Commission, reports by staff and comments by the applicant
and the effect of the proposed use on the health, safety and
welfare of the community.
5. The City Counci I f inds that granting a conditiona i use
permit to aiiow continued use of the property as a riparian
lot with an accessory dock not to be detrimental to the
heaith, safety or general. welfare of the public, would not
adversely affect Iight, air nor pose a fire hazard or other
danger to neighboring properties, nor will it depreciate
surrounding property values and that the proposed level of
use of the property wi i I be in keeping with the intent and
objectives of the Zoning Code and Comprehensive Plan of the
City.
CONCLIISIOI�TS, ORDER AND CONDITYONS
Based upon one or more of the above findings, the Orono
City Council hereby grants a conditional use perit per Municipal
Zoning Code Section 10.03, Subdivision 5 to permit the continued
use of an accessory dock on a property that cannot sustain a
principal structure thereby establishing a legal non-conforming
use of the property, subject to the following conditions:
l. Applicant is limited to the mooring of one boat at zero
iot iine dock.
2. Tract T shal. l be used for the parking of one car
by applicant/owner.
3. The existing dock at Tract S measures 50 feet in length
and 2 feet in width. Appiicant must file a conditionai use
permit with the City if an increase in the iength of the
dock is considered at some future date.
Pzge 2 of 4
�
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�$ � Cit o� ORONO
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a
RESOLUTfON OF THE CITY COUNCIL
�s�.�; NO. 1348
�',y�
�-� �. �a ���' �
a '
. F ., �. f_p�� �Y rM��
tw
e � .'�-!�) � .��{
!
' W�^a,,j„;
4. Violation of or non-compl.iance with any of the terms and
conditions of this variance shali constitute a violation of
the zoning code, shali automatically terminate any authority
qranted herein, and shall be punishable as a misdemeanor.
5. The undersigned applicant has read, understood and here-
by agrees to the terms of this resolution and on behaif of
himseif, his heirs, successors and assigns, hereby agrees to
the recording of this resolution in the chain of title of
the property.
Adopted by the Orono City Council on this 9th day of
Septe,mber, 1985.
ATTEST: f
i
' /
� �
; - � - ---�7 � ,�
, ----
� ��---<= - �-.
, . i��--- ,` �.,
, ,� _�--, _ .�_
" othy M Hailin, 'City Cierk ar� C". Bu�Ier, Mayo'r'�--
_ ?
� Tom Frahm, Acting Mayor
. c�
�---
( 1 Property Owner
Pa _qe 3 of 4
�
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:. -��� c�t� o� oRONo
�,rr� � yt�� �.
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��`4���` ���� ,� RESOLUTION OF THE CITY COUNCIL
� .Y
�
� NO. 1848
S.a��
r �.'c x
� + ��
�:i
STATE OF MINNESOTA ) _ ..
) ss .
COUNTY OF HENNEPIN ) � � �-�' "' � `''��� r���"` , ���
, � a
On this f� day of �_•���,���� , 1985
before me a Notary Public within and for said county, personally
appeared �j;�;;.��`� ����-�,�,,,� . �, , known to me to be
the persor� (s ) described in and who executed the foregoing
instrument, and acknowledged that he (they) executed the same as
his (their) free act and deed.
��"'�"� .�-„.-:�,,.�a�����+w..•. '-✓"'"-v^�_� !�.'�-�.
�;��;`�:��t'�:+'0. MlCr`—iqEL p "�"P�ws��a�n,,�.4�� NOTARY PUBLIC
� '':�s-�t� N°TARYPU8LIC GAFF����� �
'+ ��(r.�`� M HEPVI�EP�N MfMNESprq
� Y Commrsaron� C�V�TY �
Pir��u�e t 1,1807}$
'"�� /
s+a��^
�'
fiC.,nJI-?- / ` �>
MY CQMMISSI N EXPIRES
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
On this day of , I985, before me
a Notary Public within and for said County, personally appeared
known to me to be the
person(s) described in and who executed the foregoinginstrument,
and acknowledged that he ( they } executed the same as his
(their ) free act and deed .
NOTARY PUBLIC
MY COMMISSION EXPIRES
Page 4 of 4
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TO: Mayor White and Council Members
FROM: Ron Olson, Finance Director
DATE: August 1l, 2009
SUBJECT: 2010 Budget •
The proposed 2010 budget reflects an effort to address current operating needs during a period of
decreasing revenues and limited taxing ability.
Tax Lew
The total tax levy required to fund the proposed 2010 budget is $4,663,600. This is an increase of
$98,913, or 2.17% over the 2009 levy. The breakout of the use of tax levy revenues by fund is shown
on the attached chart titled Tax Levies. The General Fund expenditures have the greatest impact on the
proposed tax levy.
The tax levy to fund the proposed 2010 General Fund budget is$3,87,430; it is an increase of$30,000,
or .78% over the 2009 levy amount. This is the maximum levy allowed under the term limits imposed
by the 2008 legislature.
Tax Capacitv Rate and Impact of the Tax Levy on Properh� Owners
The County has provided an estimate of the City's tax capacity, based on the annual property
revaluation conducted by the County Assessor. It is estimated that the City's tax capacity(or tax base)
has decreased by appro�:imately .50%. Applying the proposed tax levy to the estimated tax capacity
results in a tax rate of 13.536%;this is an increase from the 20091evel of 13.183%. Using this tax rate,
the City's share of the property tax bill on a home valued at$500,000 will increase by 17.65, or 2.7%.
For a home valued at $1,000,000, the City's share of the property tax bill will increase by $39.71, or
2.7%.
General Fund Budget
General Fund Expenditures
The proposed 2010 General Fund expenditures are $6,6217,841. This is an increase of$53,991, or
.88% over the 2009 budget. The major factor to the General Fund budget increase is w�ages and
benefits. For 2010 the budget currently includes a 1%wage increase and a $50 per month increase in
the City's insurance contribution.
General Fund Revenue Hi�i�hts
Construction-related revenues are decreasing based on the slow-down in housing construction. Police
service revenues are proposed to decrease $68,000, or 7.3%, to reflect the current service contract
negotiations. A table showing the revenues proposed to fund the General Fund budget is attached. The
current proposed budget has a negative variance of$220,000.
Debt Service Levies
The total levy for debt service is increasing by $68,914, or 9.81%, to reflect the increased levy for
the 2008 Street Reconstruction Bonds. The City will utilize a special levy in order to increase the
debt service levy by an amount greater than the current levy limit.
City of Orono
� General Fund Revenues
For 2010
Doltar Percentage
2008 YTD 2009 2010 Increase Increase
Revenue Source Actual thru 7/31/09 Budqet Budqet (Decrease) (Decrease)
Property Taxes 3,335,892 0 3,857,430 3,887,430 30,000 0.8%
MVHC Offset 0 0
Total Taxes 3,335,892 0 3,857,430 3,887,430 30,000 0.8%
Beer&Liquor Licenses 4,900 25 6,500 6,500 0 0.0%
Cigarette Licenses 900 1,000 1,100 1,000 -100 -9.1%
Commercial Dock Licenses 0 0 0 0 0 --
Septic Licenses 15 0 0 0 0 --
Garbage Hauler Licenses 750 1,185 650 1,000 350 53.8%
Dog Licenses 6,978 7,104 4,000 6,000 2,000 50.0%
Other Business Licenses 970 2,284 1,500 1,500 0 0.0°/a
Total Businees Licenses 14,513 11,598 13,750 16,000 2,250 16.4%
Building Permits 298,433 100,096 267,750 214,200 -53,550 -20.0%
General Permits 42,769 13,026 40,000 32,000 -8,000 -20.0%
Other Permits 20,658 4,377 22,000 17,600 -4,400 -20.0%
Totai Permits 361,860 117,499 329,750 263,800 -65,950 -20.0%
Federal Grant-Emerg.Prep. 0 0 0 0 0 --
HACA Aid/MVC 20,928 0 0 0 0 --
Police Training Reimbursement 7,638 0 7,600 7,600 0 0.0°/a
Police State Aid 139,962 0 130,000 130,000 0 0.0%
PERA State Aid 7,219 0 7,220 7,220 0 0.0%
State Grants/Aids-Other 4,276 3,400 0 0 0 --
MSA-Streets 78,277 26,591 60,000 55,000 -5,000 -8.3%
County Grant-Recycling 40,339 0 25,000 25,000 0 0.0%
Aids/Grants from Other Govts. 1,716 0 0 0 0 --
Total Intergovernmentaf Revenue 300,355 29,991 229,820 224,820 -5,000 -2.2%
Plan Check&Site Exam Fees 159,791 49,274 150,000 120,000 30,000 -20.0%
Conditional Use,Variance,&Subdivision 122,593 12,358 70,000 56,000 -14,000 -20.0%
Engineering/Legal Fees 292,117 14,195 120,000 96,000 -24,000 -20.0%
On-Site Septic Program Fees 52,050 55,275 55,000 55,000 0 0.0%
Recycling Program Fees 68,805 49,498 73,500 75,000 1,500 2.0%
Contracted Public Works Services 0 0 1,200 1,200 0 0.0%
Interdepartmental Services-Public Works 2,360 0 5,000 5,000 0 0.0%
Administrative Charges for Services 74,380 0 84,200 86,750 2,550 3.0%
General Taxable Sales 4,755 974 4,500 4,500 0 U.0%
Assessment Searches 180 49 150 150 0 0.0%
Building Permit Mail-in Fees 795 171 350 350 0 0.0%
Total Gen Govt Service Chrgs Rev 777,826 781,794 563,900 499,950 -63,950 -11.3%
Contracted Police Services 866,290 387,152 928,000 860,000 -68,000 -7.3°/a
Contracted Animal Control Services 27,858 0 0 0 0 --
Police Special Services 53,365 12,355 25,000 25,000 0 0.0%
Contracted Inspection Services 32,937 1,936 15,000 15,000 0 0.0%
False Alarm Fees 6,525 1,900 6,000 6,000 0 0.0%
Police Reports 875 729 800 800 0 0.0%
Police Reserve/DARE Program Receipts 30 0 0 0 0 --
Total Public Safety Serv Chrg Rev 987,880 404,072 974,800 906,800 -68,000 -7.0%
Court Fines 109,478 25,765 100,000 100,000 0 0.0%
Drug Task Force 12,386 30,000 0 0 0 --
City Share 30%Forfietures 3,863 0 1,000 1,000 0 0.0%
Dog Impound Fees 2,015 240 1,000 1,000 0 0.0%
Total Fines and Forfeits Revenue 127,742 56,005 102,000 102,000 0 0.0%
Interest on Investments 141,842 0 70,000 �o,000 0 0.0%
NOW Interest 2,341 380 1,000 1,000 0 0.0%
Totaf Investment Revenue 144,783 380 71,000 71,000 0 0
Utility Penalties 0 1,903 0 4,000 4,000 --
Miscellaneous Revenue 23,309 7,256 5,000 5,000 0 0.0%
Rent Income 5,400 3,150 5,400 5,400 0 0.0%
Contributions&Donations 400 2,550 0 0 0 --
Sale of Equipment&Land 192,030 10,497 11,000 11,000 0 0.0%
Transfer In 0 0 0 0 0 --
Totai Miscellaneous Revenue 229,135 23,453 21,400 21,400 6 0.0°ib
Total Revenues and Transfers Ir E.271.39G 826,695 6.163.85G 5.997.20G -166.650 -2.7°/
i
CITY OF ORONO �
` TAX LEVIES I
Actual 2009 vs Proposed 2010
Proposed 2010
Increase (Decrease)
Actual Proposed From Actual 2009
TAX LEVIES 2009 2010 Amount Percent
General $3,857,430 $3,887,430 30,000 0.78% '
Infrastructure (PIR) 0 0 0 N/A
Park Land Acquisition and Development 5,000 5,000 0 0.00%
Imp & Equip Outlay -- --
Totai Levy for Non-Debt Purposes $3,862,430 $3,892,430 $30,000 0.78% ,
1999 Improvement Bond Debt Service 4,000 0 -4,000 -100.00% I
2003 Fire Facility and Equipment Bond Debt Service 213,240 215,470 2,230 1.05% �,
2004 Imp Refunding Bond Debt Service 10,000 14,000 4,000 40.00%
Big Island Vets Camp Bond Debt Service 175,000 175,000 0 0.00%
2008 GO Street Reconstruction 300,016 362,700 62,684 20.89%
2009 improvement Refunding 0 4,000 4,000 N/A ''
�
Total Levy for Bonded Debt $702,256 $771,170 $68,914 9.81% I�
TOTAL TAX LEVIES FOR ALL PURPOSES $4,564,686 $4,663,600 $98,914 2.17% i
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City of Orono
Tax Capacity, Local Levy, &Tax Capacity Rates
2010 Over/Under 2009
Actual Estimated
TAX CAPACITY 2009 2010 Amount Percent
Net Tax Capacity(To calculate rate) $34 625,550 $34 452,618 -$172,932 -0.50%
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LOCALLEVY '
Total levy all funds $4,564,687 $4 663,600 $98,913 2.17% !
TAX CAPACITY RATES Tax LeW
General Revenue 11.138% 11.283% 0.145% 3,887,430
PIR Infrastucture-Storm Sewer/Ro; 0.000% 0.000% 0.000% 0 �
Parks- Land Acquisition& Development 0.015% 0.015% 0.000% 5,000
Debt Service 0.908% 1.105% 0.197% 380,700 i
Fire Facility& Equipment Bonds Debt 0.616°/o 0.625% 0.009% 215,470 '
Big Island Vets Camp Bonds Debt 0.506% 0.508% 0.002% 175,000 �
Total Local Tax Capacity Rate 13.183% 13.536°/a 0.353% 4.663.600
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Debt Service Tax Levies 2009 2010 2011 2012 2013 2014 2015 2016
1999 improvement Bonds $4,000 Refunded -- -- -- -- -- --
2000 Improvement Bonds - No Tax t -- Refunded -- -- -- -- -- --
2003 HRA Fire Hall Bonds 213,240 215,470 222,100 233,450 239,000 248,320 F -- --
2003 Refunding Bonds -- -- -- -- -- -- -- --
2004 Refunding Bonds (1997 Issue) 14,000 14,000 14,000 14,000 F -- -- -- --
2005 HRA Big Island Bonds 175,000 175,000 200,000 200,000 210,000 210,000 215,000 250,000
2008 Street Reconstruction Bonds 300,016 362,700 335,500 330,000 313,500 334,200 542,400 323,200
2009 Improvement Refunding 0 4,000 4,000 4,000 4,000 4,000
Total $706,256 $771,170 $775,600 $781,450 $766,500 $796,520 $757,400 $573,200
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Effect of 2010 Tax Levy & �3udget on Homes
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Market Value for 2009 Taxes 500 000 �1,000,000
2009 2010 2009 2010 ;
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Estimated Market Value 500 000 500 000 $1,000,000 $1,000,000 I�
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Tax Capacity(Net) * 5,000 5,000 1 1,250 1 1,250 j
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Tax Capacity Rate 13.183% 13.536% 13.183% 13.536% '
Net '1'ax $659.15 $676.80 $1,483.09 $1,522.80
$ Increase(Decrease) from 2008 $17.65 $39.71
% Increase (Decrease)from 2008 2.7% 2.7%
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* Tax Capacity(net)= 1%of first$500,000 market value, plus 1.25%of all value over$500,000 ;
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_ i�inance\BUDGE�112006\Caxeffec123 � �
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City of Orono
2010 General Fund Budget
Departmental Budgets
2010 2010 2010 DOLLAR %
2008 2009 DEPT MGR ADOPTED INCREASE INCREASE
ACTUAL BUDGET REQUEST RECOMMD BUDGET (DECREASE) (DECREASE)
CITY COUNCIL 87,420 90,930 91,840 0 0 910 1.00%
ADMINISTRATION 370,259 330,850 336,851 0 0 6,001 1.81%
ELECTIONS 15,481 1,530 17,770 0 0 16,240 1061.44%
ASSESSING 127,709 134,000 137,700 0 0 3,700 2.76%
FINANCE 240,520 288,470 293,372 0 0 4,902 1.70%
LEGAL 104,280 101,000 97,000 0 0 (4,000) -3.96%
CENTRAL SERVICES 317,553 271,620 270,150 0 0 (1,470) -0.54%
HUMAN SERVICES 20,540 21,200 19,570 0 0 (1,630) -7.69%
POLICE 2,504,539 2,628,880 2,664,343 0 0 35,463 1.35%
FIRE 361,508 392,650 380,000 0 0 (12,650) -3.22%
PLANNING &ZONING 609,823 632,060 640,112 0 0 8,052 1.27%
ENGINEERING 89,553 58,300 85,000 0 0 26,700 45.80%
STREET MAINTENANCE 539,371 572,910 560,644 0 0 (12,266) -2.14%
PARKS 54,730 47,720 59,790 0 0 12,070 25.29%
RECYCLING 100,869 102,000 106,500 0 0 4,500 4.41%
SPECIAL SERVICES 199,297 147,230 144,700 0 0 (2,530) -1.72%
SPECIAL PROJECTS & CONTINGENCIES 95,409 82,500 52,500 0 0 (30,000) -36.36%
TRANSFERS TO OTHER FUNDS 240,000 260,000 260,000 0 0 0 0.00%
TOTAL GENERAL FUND EXPENDITURES 6,078,863 6,163,850 6,217,841 0 0 53,991 0.88%
2010 General Fund Operating Budget
Departmental Summary
City Council
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 18,897 19,682 19,680 8,163 19,680 0 0 0 0.00%
Other Expenses 64,789 67,738 71,250 33,425 72,160 0 0 910 1.28%
TOTAL CITY COUNCIL 83,686 87,420 90,930 41,589 91,840 0 0 910 1.00%
PROGRAM DESCRIPTION & OBJECTIVES:
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and general welfare of the citizens of Orona '
OPERATING COST ACTIVITIES:
' Included in 'Other Expenses' are the costs associated with city-wide organizational memberships including the Lake Minnetonka Conservation District,
the League of Minnesota Cities, and Association of Metropolitan Municipalities. These organizations provide services that ensure the City's best interests
are being represented at various levels of government.
� 'Personai Services' include the wages and employment taxes for City Council Representatives.
City of Orono-2009 Budget Department Summary Page 1
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2010 General Fund Operating Budget
Departmental Summary
Administration
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 286,545 353,307 303,200 134,303 314,001 0 0 10,801 3.56°/o
Supplies & Maintenance 305 465 320 419 450 0 0 130 40.63%
Professional Services 6,876 4,510 10,700 2,160 6,000 0 0 (4,700) -43.93%
Other Expenses 17,554 11,976 16,630 2,941 16,400 0 0 (230) -1.38%
TOTAL ADMINISTRATION 311,280 370,259 330,850 139,824 336,851 0 0 6,001 1.81%
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PROGRAM DESCRIPTION & OBJECTIVES:
The Administration Department includes the City Administrator who provides the overall management direction for the city through information and
analysis to the Council, and response to citizen inquiries. In addition, the City Administrator is responsible for overseeing the human resource function
in a way that enables the city to attract and retain well qualified personnel. The Administrative Staff provides support to the City Administrator and in
other areas.
OPERATING COST ACTIVITIES:
' Included in 'Personal Services' are the wages and employment taxes for the City Administrator and Administration Staff. A budgeted increase is included
to provide the Staff with a cost of living increase comparabie to the national and local average.
'` 'Professional Services' includes monies for outside consulting on employment and workplace compliance issues.
* 'Other Expenses' includes training and development, and memberships in professional organizations for the Administrative Staff.
City of Orono-2009 Budget Department Summary Page 2
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2010 General Fund Operating Budget
Departmental Summary
Elections
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR1
Personal Services 0 12,893 0 0 12,940 0 0 12,940 N/A
Supplies & Maintenance 2,656 475 1,330 544 1,885 0 0 555 N/A
Other Expenses 283 2,113 200 100 2,945 0 0 2,745 1372.50%
TOTAL ELECTIONS 2,939 15,481 1,530 644 17,770 0 0 16,240 1061.44%
PROGRAM DESCRIPTION &OBJECTIVES: ,
The Elections Department administers all federal, state, county, and municipal elections held in the city. Temporary elections judges are hired to provide
the necessary staffing at polling locations, and for the operation of voting machines. The Administrative Staff provides supervision to the election judges
as needed.
OPERATING COST ACTIVITIES:
' Inciuded in 'Personal Services' are the wages for the temporary elections judges.
` 'Other Expenses' include the building rental expenses for various polling locations within the city.
City of Orono-2009 Budget Department Summary Page 3
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2010 General Fund Operating Budget
Departmental Summary
Assessing
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Assessing services 122,086 127,709 134,000 0 137,700 0 0 3,700 2.76%
TOTAL ASSESSING 122,086 127,709 134,000 0 137,700 0 0 3,700 2.76%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with Hennepin County to provide Assessing services.
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OPERATING COST ACTIVITIES:
' Included in 'Other Expenses' are the costs associated with the contractual agreement with Hennepin County to provide assessing services.
City of Orono-2009 Budget Department Summary Page 4
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2010 General Fund Operating Budget
Departmental Summary
Finance
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 189,527 238,088 280,230 120,497 290,432 0 0 10,202 3.64°/o
Professional Services 5,075 0 5,400 0 0 0 0 (5,400) -100.00%
Other Expenses 2,165 2,432 2,840 525 2,940 0 0 100 3.52%
TOTAL FINANCE 196,767 240,520 288,470 121,022 293,372 0 0 4,902 1.70%
PROGRAM DESCRIPTION &OBJECTIVES
The Finance Department oversees the City's financial operations, insurances, and empioyee benefits. It is responsible for preparing the budget document
and annual report in accordance with generally accepted financial principles. The City maintains a renewable contract agreement with a local audit firm
to provide auditing services.
OPERATING COST ACTIVITIES:
' Included in 'Personal Services' are the wages and employment taxes for the Finance Department Staff. A budgeted increase is included to provide
Staff with a cost of living increase comparable to the national and local average.
' 'Professional Services' includes a portion of the costs associated with the contractual agreement with the auditors to provide audit services.
" 'Other Expenses' includes training and development, and memberships in professional organizations for the Finance Staff.
City of Orono- 2009 Budget Department Summary Page 5
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2010 General Fund Operating Budget
Departmentai Summary
Legal
DEPT REQ DEPT REQ
2010 2010 DOLLAR °/a
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR1 D( ECR)
Professional Services 99,306 104,280 101,000 32,641 97,000 0 0 (4,000) -3.96%
TOTAL LEGAL 99 306 104 280 101,000 32,641 97,000 0 0 (4,000) -3.96%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewabie contract agreement with a local legal firm to provide all legal services. The Legal Department provides professional
representation and opinion on city services and operations. Legal Department expenditures include cooperative agreements with local governments
in surrounding communities to share resources for the confinement and prosecution of individuals suspected or charged of/with wrongdoing.
OPERATING COST ACTIVITIES: �
* included in 'Professional Services' are the costs associated with the contractual agreement with the legal staff, the City's share of prosecution charges,
and the City's share of jail charges.
City of Orono-2009 Budget Department Summary Page 6
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2010 General Fund Operating Budget
Departmental Summary
Centrai Services
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) DECR
Supplies & Maintenance 110,497 136,494 101,120 45,191 101,450 0 0 330 0.33%
Professional Services 19,904 42,831 23,730 21,866 24,700 0 0 970 4.09°/o
Insurance 50,120 44,600 44,600 3,717 44,600 0 0 0 0.00%
Other Expenses 96,841 93,628 102,170 43,851 99,400 0 0 (2,770) -2.71%
Capital Outlay&Transfers 0 0 0 0 0 0 0 0 N/A
TOTAL CENTRAL SERVICES 277 362 317 553 271 620 114 624 270 150 0 0 (1,470) -0.54%
PROGRAM DESCRIPTION & OBJECTIVES:
The Central Services Department provides for those operating expenses that encompass all city departments. By consolidating these expenditures, the city
can more accurately determine the effectiveness of the costs and benefits provided. The City maintains a renewabie contract agreement with an outside
janitorial service for general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the costs associated
with the annual audit.
OPERATING COST ACTIVITIES:
* included in 'Supplies & Maintenance' and 'Other Expenses' are the operating supplies and charges, and maintenance expenses on city equipment and facilities.
* 'Insurance' expense includes a portion of the City's general and liability insurance costs.
City of Orono-2009 Budget Department Summary Page 7
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2010 General Fund Operating Budget
Departmental Summary
Human Services
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Other Expenses 19,900 20,540 21,200 0 19,570 0 0 (1,630) -7.69°/a
TOTAL HUMAN SERVICES 19 900 20 540 21,200 0 19,570 0 0 (1,630) -7.69%
PROGRAM DESCRIPTION & OBJECTIVES:
The Human Services Department is comprised of several area organizations that provide equal opportunity in employment, housing, public services, and education.
The City maintains an affiliation with these organizations to ensure a strong relationship with area communities and their citizens.
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OPERATING COST ACTIVITIES:
' Included in 'Other Expenses' are the contributions made to Human Service Organizations in the Orono area. '
City of Orono-2009 Budget Department Summary Page 8
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2010 General Fund Operating Budget
Departmental Summary
Police
DEPT REQ DEPT REQ
2010 2010 DOLLAR °/a
2007 2008 � 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 1,883,045 1,966,260 2,070,220 894,021 2,115,183 0 v 0 44,963 2.17%
Supplies & Maintenance 208,379 215,110 211,900 77,404 204,400 0 0 (7,500) -3.54%
Professional Services 83,815 60,792 75,360 26,572 72,860 0 0 (2,500) -3.32%
Insurance 30,360 27,350 27,350 2,279 27,350 0 0 0 0.00%
Other Expenses 85,646 81,695 103,280 40,290 103,780 0 0 500 0.48%
CapitalOutlay 100,155 153,332 140,770 63,923 140,770 0 0 0 0.00%
TOTAL POLICE 2,391,400 2,504,539 2,628,880 1,104,489 2,664,343 0 0 35,463 1.35%
PROGRAM DESCRIPTION & OBJECTIVES:
The Police Department provides for the public safety within Orono and several surrounding communities. This is accomplished through preventive patrol,
traffic enforcement, education, criminal investigation and prosecution. Through renewable contract agreements, the city provides police services to the
communities of Spring Park, Long Lake, and Minnetonka Beach. Due to the nature of these cooperative agreements, the Police Department operates, and
is budgeted for as a 'cost center'. This enables the City to accurately determine the portion of operating costs that pertain to each contract city.
City of Orono- 2009 Budget Department Summary Page 9
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2010 General Fund Operating Budget
Departmental Summary
Fire
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Supplies & Maintenance 23,877 597 0 0 0 0 0 0 N/A
Professional Services 287,699 360,911 392,650 184,821 380,000 0 0 (12,650) -3%
TOTAL FIRE 311 576 361 508 392,650 184,821 380,000 0 0 (12,650) -3%
PROGRAM DESCRIPTION &OBJECTIVES:
The Fire Department is comprised of renewable contract agreements with the surrounding communities of Long Lake, Excelsior, and
Wayzata, for fire suppression services.
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OPERATING COST ACTIVITIES:
* Included in 'Professional Services' are the costs associated with the contract agreements with surrounding communities.
City of Orono-2009 Budget Department Summary Page 10
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2010 General Fund Operating Budget
Departmental Summary
Planning and Zoning
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 555,956 602,463 612,020 246,815 625,322 0 0 13,302 2.17%
Supplies & Maintenance 7,587 754 7,240 497 4,740 0 0 (2,500) -34.53%
Professional Services 2,875 2,360 5,000 925 2,500 0 0 (2,500) -50.00%
Other Expenses 6,838 4,246 7,800 3,024 7,550 0 0 (250) -3.21%
TOTAL PLANNING &ZONING 573,256 609,823 632,060 251,261 640,112 0 0 8,052 1.27%
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PROGRAM DESCRIPTION & OBJECTIVES:
The Planning &Zoning Department oversees the development and redevelopment within the City in accordance with estabiished policies and guidelines.
The policies and guidelines have been created and are enforced to maintain the health, safety, and welfare of the public, and the aesthetics of the community.
OPERATING COST ACTIVITIES:
' Included in 'Personal Services'are the wages and employment taxes for the Planning &Zoning Department Staff. A budgeted increase is included to provide
Staff with a cost of living increase comparable to the national and local average.
` 'Other Expenses' includes training and development, and memberships in professional organizations for the Planning &Zoning Staff.
City of Orono-2009 Budget Department Summary Page 11
2010 General Fund Operating Budget
Departmental Summary
Engineering
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D! ECR) D( ECR)
Professional Service 77,642 89,553 58,300 22,303 85,000 0 0 26,700 45.80%
TOTAL ENGINEERING 77,642 89,553 58,300 22,303 85,000 0 0 26,700 45.80%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering Department provides professional representation
and opinion on city services and operations.
OPERATING COST ACTIVITIES:
" Included in 'Professional Services' are the costs associated with the contract agreement with the engineering firm.
City of Orono-2009 Budget Department Summary Page 12
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2010 General Fund Operating Budget
Departmental Summary
Street Maintenance
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Service 325,121 349,124 385,190 164,298 394,594 0 0 9,404 2.44%
Supplies& Maintenance 157,593 161,247 153,020 48,818 134,600 0 0 (18,420) -12.04°/o
Other Profesional Services 3,069 0 2,500 0 500 0 0 (2,000) N/A
Other Expenses 28,637 29,001 32,200 12,789 30,950 0 0 (1,250) -3.88%
TOTAL STREET MAINTENANCE 514,420 539,371 572 910 225,905 560,644 0 0 (12,266) -2.14%
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PROGRAM DESCRIPTION & OBJECTIVES:
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition. Standard maintenance includes seal coating,
patching, snow plowing, and sweeping. Due to its excess storage capacity, the City maintains cooperative agreements with surrounding communities for the
storage and sale of salUsand supplies.
OPERATING COST ACTIVITIES:
* Inciuded in 'Personal Services' are the wages and employment taxes for the Street Department Staff. A budgeted increase is included to provide
Staff with a cost of living increase comparable to the national and local average.
� 'Supplies& Maintenance' include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
* 'Other Expenses' include costs to maintain adequate street lighting, and to provide for large scale snow disposal as needed.
City of Orono-2009 Budget Department Summary Page 13
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2010 General Fund Operating Budget
Departmental Summary
Parks
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED , DECR D( ECR)
Personal Services 13,488 10,982 5,480 361 18,290 0 0 12,810 233.76%
Supplies & Maintenance 28,636 34,960 32,600 462 32,000 0 0 (600) -1.84%
Professional Services 0 490 1,000 0 500 0 0 (500) -50.00%
Other Expenses 8,598 8,298 8,640 0 9,000 0 ' 0 360 4.17%
TOTAL PARKS & RECREATION 50,722 54,730 47,720 822 59,790 0 0 12,070 25.29%
PROGRAM DESCRIPTION &OBJECTIVES:
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city participates in a joint recreation program with area
organizations to ensure a community-wide effort in providing adequate recreational facilities.
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OPERATING COST ACTIVITIES:
' Included in 'Personal Services' are the wages and employment taxes for the Parks & Recreation Department Staff. A budgeted increase is included to provide
Staff with a cost of living increase comparable to the national and local average.
' 'Supplies& Maintenance' includes the operating supplies and maintenance for all park facilities.
' 'Other Expenses' includes the costs associated with the City's participation in the Joint Recreation Program, and miscellaneous equipment rental.
City of Orono-2009 Budget Department Summary Page 14
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2010 General Fund Operating Budget
Departmental Summary
Recycling
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 0 0 1,000 0 500 0 0 (500) -50.00%
Supplies& Maintenance 0 0 0 0 0 0 0 0 N/A
Professional Services 74,915 92,981 95,000 7,648 100,000 0 0 5,000 5.26%
Other Expenses 8,194 7,889 6,000 0 6,000 0 0 0 0.00%
TOTAL RECYCLING 83,109 100,869 102,000 7,648 106,500 0 0 4,500 4.41%
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PROGRAM DESCRIPTION &OBJECTIVES:
The city participates in a joint recycling program with area communities to provide curbside recycling service. In addition, the city also provides spring
and/or fali cleanup days for residents who have materials unsuitable for curbside recycling pickup.
OPERATING COST ACTIVITIES:
' Included in 'Personal Services', and 'Other Expenses' are the overtime wages for City Staff whom participate in the spring and/or fall cleanup, and
for the disposal of additional materials collected during the cleanup.
" 'Professional Services' includes the costs associated with the Joint Recycling Program.
City of Orono-2009 Budget Department Summary Page 15
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2010 General Fund Operating Budget
Departmental Summary
Special Services
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 31,473 31,103 22,230 0 28,700 0 0 6,470 29.10%
Professional Services 347,810 168,194 125,000 0 116,000 0 0 (9,000) -7.20%
OtherExpenses 0 0 0 0 0 0 0 0 N/A
TOTAL SPECIAL SERVICES 379,283 199,297 147,230 0 144,700 0 0 (2,530) -1.72%
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Services Department provides a separate 'cost center'for tracking city-provided consulting and Police special service detail. Orono residents who
apply for land use variations are subject to be billed for any additional staff, legal, and engineering time that is spent reviewing their application. These charges
are recorded in this departmental budget, and the applicants are subsequently billed for this additional time. The revenues received offset the additional
charges i�curred. Orono businesses or residents who wish to contract with the city for Police security or traffic control are billed for their time. The City's costs
are recorded in this departmental budget, and are offset by the revenues received from the requesting parties.
OPERATING COST ACTIVITIES (Reimbursed):
" 'Personal Services' include Police Officer overtime wages for security work and/or traffic control.
" 'Professional Services' include legal and engineering review expense for land use applications.
City of Orono-2009 Budget Department Summary Page 16
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2010 General Fund Operating Budget
Departmental Summary
Special Projects and Contingencies
DEPT REQ DEPT REQ
2010 2010 DOLLAR %
2007 2008 2009 Y-T-D DEPT MGR 2010 INCR INCR
ACTUAL ACTUAL BUDGET 2009 REQUEST RECOMMD ADOPTED D( ECR) D( ECR)
Personal Services 0 0 12,500 0 12,500 0 0 0 N/A
Professional Services 0 11,182 0 0 0 0 0 0 N/A
Other Expenses 0 0 0 0 0 0 0 0 N/A
Transfers 109,966 240,000 260,000 0 260,000 0 0 0 0.00%
Contingency Items 52,434 84,227 70,000 0 40,000 0 0 (30,000) -42.86%
TOTAL SPECIAL PROJECTS AND CONT. 162 400 335 409 342 500 0 312 500 0 0 (30,000) -8.76%
PROGRAM DESCRIPTION & OBJECTIVES
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that benefit the entire city, and for any unforseen
circumstances that produces additional expenses. This department also provides for an operating transfer to the Equipment Outlay Fund to maintain
continual funding for the replacement of equipment and vehicles. '
OPERATING COST ACTIVITIES:
* Special projects as assigned.
TOTAL GENERAL FUND 5 657,134 6,078,863 6,163,850 2,247,592 6,217,841 0 0 53,991 0.88%
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City of Orono-2009 Budget Department Summary Page 17
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City of Orono
2010 General Fund Budget
Departmental Budgets
2010 2010 2010 DOLLAR %
2008 2009 DEPT MGR ADOPTED INCREASE INCREASE
ACTUAL BUDGET REQUEST RECOMMD BUDGET (DECREASE) (DECREASE)
CITY COUNCIL 87,420 90,930 91,840 0 0 910 1.00%
ADMINISTRATION 370,259 330,850 336,851 0 0 6,001 1.81%
ELECTIONS 15,481 1,530 17,770 0 0 16,240 1061.44%
ASSESSING 127,709 134,000 137,700 0 0 3,700 2.76%
FINANCE 240,520 288,470 293,372 0 0 4,902 1.70%
LEGAL 104,280 101,000 97,000 0 0 (4,000) -3.96%
CENTRAL SERVICES 317,553 271,620 270,150 0 0 (1,470) -0.54%
HUMAN SERVICES 20,540 21,200 19,570 0 0 (1,630) -7.69%
POLICE 2,504,539 2,628,880 2,664,343 0 0 35,463 1.35%
FIRE 361,508 392,650 380,000 0 0 (12,650) -3.22%
PLANNING & ZONING 609,823 632.,060 640,112 0 0 8,052 1.27%
ENGINEERING 89,553 58,300 85,000 0 0 26,700 45.80%
STREET MAINTENANCE 539,371 572,910 560,644 0 0 (12,266) -2.14%
PARKS 54,730 47,720 59,790 0 0 � 12,070 25.29%
RECYCLING 100,869 102,000 106,500 0 0 4,500 4.41%
SPECIAL SERVICES 199,297 147,230 144,700 0 0 (2,530) -1.72%
SPECIAL PROJECTS & CONTINGENCIES 95,409 82,500 52,500 0 0 (30,000) -36.36%
TRANSFERS TO OTHER FUNDS 240,000 260,000 260,000 0 0 0 0_00%
TOTAL GENERAL FUND EXPENDITURES 6,078,863 6,163,850 6,217,841 0 0 53,991 0.88%
_ �
Hennepin County Memo
DATE: 08/1 l/2009
TO: Orono Mayor, Council, and City Staff
FROM: Nate Stulc, AMA - Hennepin County Appraiser
SUBJECT: 2009 Strom Damage
Following the storm occurring on August 8, 2009, Scott Oberainger and I inspected
properties along the storm's path. We noted 23 properties that sustained some form of
damage to the structures. This damage varied from broken windows, curled shingles, to
roofs being torn off, and garages being leveled.
Total cost of damages is estimated to be around $1,100,000.
!
DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT
Re: Item 2b and signature block - If you want to retain the ability to assess the unpaid bill
to the property this fall, then the deadline date for payment should be moved up to
October 15. The deadline date for payment and the deadline date for application
submittal do not necessarily have to be the same...
August 12, 2009
Karen Feyo
1677 Long Lake Road
St. Paul, MN 55112
Re: Request for Elimination of Consultant Fee Charges - Application File #06-3191
Dear Ms. Feyo:
At its August 10 meeting, the Orono City Council directed City staff to propose the
following agreement in relation to the fees associated with your variance process:
1. The Council-authorized reduction of$251.00 from your original bill of$1,839.75
will continue to be honored, leaving a balance due of$1,588.75.
2. In exchange for your payment of the $1,588.75 balance due, and in light of the
family issues which have delayed your request for renewal, the Council will
waive the $700 application fee for a new application to extend the approvals
granted in Resolution No. 5664, under the following conditions:
a) You must agree to these terms in writing within 30 days of the date of this
letter(by September 12, 2009) by signing at the bottom of this letter and
returning it to the City.
b) You must establish a date certain by which you will concurrently pay the
$1,588.75 amount due and submit the new application; but in no instance
shall the date certain be later than December 31, 2009.
c) In order that the terms of this agreement remain valid, your application
must request approvals that are identical to the approvals granted in
Resolution No. 5664 - the same house, the same site plan, the same
grading plan, etc.; i.e. no changes that would require further engineering
or staff review.
3. As is the normal case with variances, when the Planning Commission review and
Council approval process has been completed, your new variance approval would
be valid for one year from the date of final Council action; for example, if the
Council adopts a resolution of approval on November 15, 2009, the variance
would be valid until November 15, 2010.
►
Karen Feyo
August 12, 2009
Page 2
If you agree to these terms and conditions, please sign below, enter a date certain by
which you will pay the balance due and make a new application, and return an original
copy of this letter to me at the City offices.
If you have any questions, please feel free to contact me at 952-249-4600.
Sincerely,
Michael P. Gaffron
Asst. City Administrator
cc: Mayor and City Council
Ron Olson, Finance Director
Soren Mattick, City Attorney
I, Karen Feyo, agree to the terms described above and hereby establish that I will pay the
$1,588.75 balance due and submit a new application for variance approval on or before
, 2009.
(Signature) (Date signed)
Orono City Council
Committee of the Whole
August 11, 2009, Following Council Meeting
Orono City Council Chambers
Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim
Murphy; Police Chief Correy Farniok, Finance Director Ron Olson, Assistant City Administrator
for Long-Term Strategy Mike Gaffron, City Clerk Lin Vee, Zoning and Planning Coordinator
Melanie Curtis, Building Official Lyle Oman, Public Works Supervisors Don DeBaere and Scott
Oberaigner and City Engineer Tom Kellogg
1. Trail Crossings Update
• Hennepin County is in the process of removing crosswalk stripes in next 3 weeks.
• Correy spoke with Boe Carlson and Three Rivers Park District is still reviewing Orono Orchard
Road crossing.
• Three Rivers Park District has been doing educational stops with warnings given on the Dakota
Rail Trail. Warnings have been given regarding speed and rudeness of bikers. The Park District
will transition to enforcement/citations rather than warnings per request from Minnetonka
Beach and Mound.
• Orono would need to adopt the Three Rivers Park District park rules for the City to also enforce.
• All the stripings in crosswalks for the Dakota Rai►Trail will be removed in Orono. This is
consistent at crosswalks from Wayzata through Mound.
• Miscellaneous trail information
o Staff is reviewing the County Rd 6/Old Crystal Bay Rd crossing. The striping may also be
removed at this intersection as it can be confusing to vehicles as to whether the vehicle is
stopped to make a turn or to allow pedestrian crossings.
o Mike has been working on scheduling a meeting to present plans for the County Rd 19 trail
with the cities of Shorewood, Tonka Bay and Orono,Three Rivers Park District and Hennepin
County. The meeting could include up to 40 people. Since there may be some scheduling
issues at the Freshwater Center, Council suggested holding an early morning meeting in the
Orono Council Chambers.
o Correy and Don attended a Hennepin County meeting regarding an electronic sign that will
be installed in the next few weeks at the transition point for a speed change near Orono
Orchard Road and County Rd 15. They requested that the sign be moved back about 100
feet from the proposed location. The sign is part of a grant. If additional funding is
available, similar signage could be placed on County Road 6 when highway work is done in
Maple Plain.
2. Discussion Regarding Consideration to Become LGU for Wetland Conservation Act and Other MCWD
Jurisdictional Areas
• In 2002, Council approved a stormwater management plan. According to the MCWD, once an
erosion control ordinance is in place, the city is eligible to take over 4 different permitting
functions as described in the memo provided by Bob Barth, Bonestroo.
• Pros for the City assuming permitting functions:
o Better control over Orono projects; examples would be the Stonebay wetlands and
frustration with Casco Point project.
o Permitting process would take less time and be less expensive.
o Decisions woutd be more timety as the Watershed staff sends most issues to the Board for
final approval.
Page 1 of 4
• Cons for the City assuming permitting functions:
o Additional workload for current staff. Staff would administer some of the program and rely
on others with expertise.
o Staff would need some training. Bonestroo staff is an additional resource.
• Council questioned if concerns have been communicated to the MCWD. Staff has attempted to
discuss issues with the MCDW.
• Council directed staff to prepare a list of issues to provide to the MCWD with an opportunity for
the MCWD to discuss and respond. McMillan and Murphy would be willing to meet with Eric of
the MCWD and Orono staff. The MCWD receives tax money, and it would be preferable that
they are involved in local watershed issues and the permitting process.
3. Casco Point Reconstruction Project Update
• Casco Point Proiect Schedule. Plans are to start the toughtest piece on Casco Point next week.
Because CenterPoint Energy got in late to do their work, it affected the contractor's work
schedule. The City probably owes the contractor some additional time. Provided the weather
holds, the substantial completion date is August 28. The goal is to have the project done before
school starts. The road should be rocked and ready to drive on by September 8; if not,
provisions will need to be made to be able to get buses in and out. Weekly updates are posted
on Mondays on the City website with a review of the previous week's work and plan for work of
current week. Staff has considered having the contractor bring in an additional crew, but this
would create more inconveniences for the neighborhood and may generate more complaints.
The neighborhood may see two crews to maintain the completion schedule as be acceptable
and worth the inconvenience. Further discussion may be needed. It is important to keep
people informed. The bag of information that is distributed from door-to-door has been very
helpful. Add a reminder to go to the website for additional information. The last portion of soil
remediation will be completed next week. Council noted that residents have received
knowledgeable, polite and efficient responses to their questions.
• Schedule for Mill and Overlav. The project includes mill and overlay this year for a portion of the
road from Casco Avenue to Casco Circle. The mill and overly work is non-intrusive and would
take 2—3 days. Staff has discussed delaying this work until next year to allow one freeze/thaw
cycle. The price for bituminous was included with this year's bid. Waiting until next year adds
the risk for prices to be higher and the neighborhood may object to another disruption. Staff
noted that waiting until next year will provide a better job overall, and that the contractor
would come back next year to fix settlements and do the final course. Council directed staff to
delay the mill and overlay for this project until next year.
• Insurance Claims Discussion. In the past, staff has been directed to be proactive and get a
cleaning crew out right away when a home has damage from a sewer backup. In the recent
insurance claims, the City's insurance adjuster recommended the property owner contact their
own insurance company first. The League's insurance will not pay if the damage is not the City's
fault. Staff noted that the City may need to be more proactive with sewer issues. It is important
to be consistent in handling these situations. Fundamentally it is not the City's responsibility to
call a cleaning crew unless we know it's the City's fault. The homeowner's insurance company
may use specific companies and there is some liability to the City when entering a home without
proper releases. It was determined that the policy will be to have the homeowner call their own
insurance company first unless City staff believes the City has any liabi�ity in the damage.
• Myrtlewood Utilitv Prolect Update. All pipes are in the ground and are being tested. Site
restoration is in process. The contractor is ahead of schedule. Fire hydrants are installed in the
Myrtlewood neighborhood and at the Comforts of Home property. An additionat valve that was
not in the original plans has been added. Staff commented that the contractor's crew was very
good at cleaning up the site as work progressed.
Page 2 of 4
• Abakahdra Subdivision. A portion of Fox Street will be closed for about a week beginning
Wednesday to lower the gas line and road. As part of the subdivision approval,the road needs
to be lower for people leaving the subdivision to make a safe turn.
4. Narrows Dock Lots Update
• The City Attorney provided a Position Statement for Council review. Copies of the Conditional
Use Permits granted to the 4 dock lots were included.The CUPs were very controversial in 1985
when approved.
• All 4 properties are being utilized consistent with provisions of the CUPs.
• Per the City Attorney, there is no simple method to remove the CUPs.
• The same issues were reviewed 10 years ago and the City's position hasn't changed.
• There are approximately 1000 lakeshore properties in Orono. Very few similar situations exist
and no more lots of this type are being created.
• While it may appear the City is protecting renters, owners also have rights, including the right to
rent their property.
• The Position Statement was accepted by Council. The Position Statement will be filed in the
street files for review when there are questions about a specific property. It does not need to
be distributed to neighbors.
• In response to a complaint about the delivery of fuel to the dock lots, a citation will be issued for
transporting fuel. To transport fuel, a specialized vehicle and fire marshal approval is required.
Neither Long Lake nor Mound Fire Chiefs have approved such a request.
5. Transition process
• The same process will be followed as was used previously. The person who signs checks is the
point person. Discuss problems and issues among staff and then take to Ron to bring to Council.
• Further discussion will take place regarding the need for an interim city administrator.
• Plan:
o Management Team will discuss positive aspects of previous administrators and what works
for staff; bring back summary of discussion to work session.
o Bremer will contact Mike (visioning process).
o White will provide copies of recent administrator's job description and staff comments from
2007 discussions with AB Reynolds.
o Franchot will bring back search process ideas.
6. Budget
• Expenditures
o Budget is based on 1%or less increase on expenditures.
o City is anticipating a 16% insurance increase.
o Each 1% increase or decrease in salary equates to $30,000.
o Each $10 increase in insurance contribution equates to $5500.
o Previous Administrator wanted to be sure employees didn't go backwards in salary because
of increased insurance costs.
o $50 has been the standard insurance increase over last few years.
• Revenues
o Construction—related revenues are down considerably.
o Police service from contract cities would go down on current negotiations.
o Projected revenues compared to a rather small expenditure increase still generate a
shortfall of$220,000.
• Most of expenditures are in salaries.
Page 3 of 4
• 2009 expenditures are as projected except for engineering expenses. Per Tom Kellogg,
engineering rates will not increase for 2010.
• 2009 revenues are down from expectations.
• Reserves—53% last year; target is 45%. State auditor's office doesn't like it when reserves are
too high. The City could use a small portion for expenses but shouldn't use a large amount in
one year.
• Budget must be balanced. The City could use a portion of the fund balance to offset a negative
budget, but this will impact funding of capital projects in the future.
• Discussed ways to increase revenue.
• Important to understand discretionary numbers and be tough-minded about revenue
projections. Tough budget decisions will need to be made.
6. Miscellaneous
• At the last Council meeting, a resident requested striping on Watertown Road with either fog
lines along the sides or a centerline. Obstacles include the cost, length to be striped,
designation of passing zones and additional signage. Speeds tend to increase with striping. Tom
Kellogg and Don DeBaere will put together a letter outlining the discussion and decision not to
stripe Watertown Road and bring back to the next work session.
• Correy attended the Spring Park work session on Monday evening to discuss the area concept
for police services. Former Mayor Rockvam and a Laker/Pioneer reporter were also at the work
session. Spring Park Council Member Scanlon noted it was Orono's idea for police areas. Correy
clarified that Police Commission meetings had generated the idea and discussion of police
service areas. Negotiations with both Spring Park and Long Lake are nearing completion.
Working through the serious incidents over last few months has improved the working
relationship between Orono and Long Lake.
• Karen Feyo letter outlining the Council's direction from the Council meeting was distributed.
• Storm damage reimbursement was discussed. If costs meet$25,000, the City could declare an
emergency and apply for disaster funds. Reimbursement would be up to 50%. The City has 30
days to declare an emergency and 90 days to apply for funding.
• Public Works has a policy against clearing private driveways of storm damage unless there are
extenuating circumstances such as elderly occupants.
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