HomeMy WebLinkAbout08-26-2013 Council Work Session Packet Orono City Council Work Session
Monday, August 26, 2013, 5:30 p.m.
Orono City Council Chambers
AGENDA
1. 2014 Budget (1 Hour)
2. Bayview Place School Parking (5 Minutes)
3. LMCC Subcommittee (5 Minutes)
4. Consider Purchase of Lupient Property - Possible Expansion of Lurton Park (5 Minutes)
r
5. Automated Phone Message (5 Minutes)
6. Comments Regarding Information Updates
,
Previous Work Session Topics
July 8, 2013
o Lake Area Triathlon Discussion
a Mound CSO Contract Discussion
o Police Department's Space Needs Analysis
o Comments Regarding Information Updates
July 22, 2013
0 2014 Budget
o Comments Regarding Information Updates
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TO: Mayor McMillan and Council Members
FROM: Ron Olson, Finance Directa�-j � �
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DATE: August 27, 2012
SUBJECT: 2013 Budget
Attachements:
A. Revenue Information
B. Expenditure Information
C. Major Budget Impacts
D. Assessing Contract
E. 2010/2012/2014 Election Amounts
F. Budget Resolutions
G. Insurance Enrollment Forms
H. July Budget Memo
I. Insurance Enrollment Forms
J. Employee Compensation
K. Goals
The proposed 2014 budget that was presented to the Council at the July 22,2013 work session has been
update to reflect the input of the Council.
Revenues
A total of fourteen revenue line items have changed by$1,000 or more and are identified in the revenue
section of attachment C -Major Budget Impacts. At the July work session the Council directed staff to
decrease the Onsite Septic Fee from $60 to $45. Prior to this change the net revenues were the same as
2013; with the change, total net revenues are reduced by $15,000 from the 2013 budget. The major
revenue changes were discussed at the July work session. A copy of the July budget memo is included
as attachment H.
Expenditures
The goal for staff was to develop an expenditure budget with a zero increase over the 2013 budget.
This was accomplished and presented to the Council at the July work session. During the work
session, it was decided to reduce the Golf Course Manager's position to .75 FTE's. This change has
been incorporated into the budget. The current expenditure budget is a net reduction of$15,000 from
the 2013 budget. Eighteen expenditure line items are changing by$5,000 or more are identitied in the
expenditure section of attachment C. A department level discussion of the expenditure budgets can be
found in the July memo.
Because 2014 is a non-presidential year, the Council requested budget information from 2010 which
was the previous non-presidential election. As indicated in attachment E, election costs are fairly
consist between presidential and non-presidential years. The 2014 budget is being increased to reflect
additional overtime and election judge wages as a result of the elimination of the Deputy Clerk position.
As currently presented,the wage line items of the expenditure budget only include step increases,they
do not include any cost of living increases. An amount of$42,700 has been added to the Contingency
line item for anticipated union wage increases. The amount would cover a 2% increase. There is an
additional $35,200 in the Contingency line item for possible non-union wage increases. At the
Council's direction,the Administrator has prepared attachment J regarding non-union wage increases.
One of the items that is increasing is the assessing charge from Hennepin County. At the July work
session,the Council requested a copy of the assessing contract with Hennepin County. This is included
as attachment D.
Insurance:
There was discussion at the July work session about the City's insurance contribution. The current
budget has been prepared with a $50 per month contribution increase for employees choosing
family coverage. The cost of this is $5,000 for non-union employees and $10,500 for union
employees. The City contribution is currently greater than the single health insurance premium.
Depending on the employees other insurance selections, an employee can receive the excess
contribution as cash that is added to their paycheck. The council discussed reducing the non-family
contribution or eliminating the "cash option." After discussions with our agent it has been
determined that, with a minor change to our plan, we can eliminate the employee's ability to choose
cash. Savings from the elimination of the cash option would depend on what additional insurances
coverage's an employee may choose. Sample enrollment forms are included for you review as
attachment I..
Next Steps
The preliminary budget and tax levy will be on the agenda for approval at the September 9'" council
meeting. The resolutions that the Council will be asked to approve are included as attachment F
and represent a zero percent levy increase. Once the preliminary tax levy is adopted, it can still be
decreased, but not increased. The preliminary budget has been prepared without accounting for the
newly signed Mediacom franchise agreement. Revenues from this agreement will exceed additional
expenditures so it will not impact the tax levy. The final tax levy and budget will be adopted in
December.
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City of Orono
2014 Revenue Budget Summary
2014 Percentage
2012 YTD 2013 Mgr Increase Increase
Revenue Source Actual June 30,2013 Bud�et Recommd (Decrease) (Decrease)
Property Taxes 3,904,655 1,752,300 3,946,260 3,946,260 - 0.0%
Total Licenses 18,052 7,976 21,700 16,600 (5,100) -23.5�0
Total Permits 293,185 149,365 318,000 315,000 (3,000) -0.9%
Totallntergovernmental 152,959 8,646 208,220 203,220 (5,000) -2.4%
Total Gen Govt Service Charges 429,530 191,023 354,750 309,550 (45,200) -12.7%
Total Public Safety Service Charges 571,723 1,843,888 2,141,300 2,183,800 42,500 2.O�o
Total Fines and Forfeits 166,957 58,073 156,500 160,500 4,000 2.6%
Total Investment Revenue 51,425 197 40,500 45,500 5,000 12.3%
Total Miscellaneous Revenue 157,572 59,172 161,400 153,200 (8,200) -5.1%
Total Revenue 5,746,058 4,070,639 7,348,630 7,333,630 (15,000) -0.2%
City of Orono
2014 Revenue Budget Summary
2014 Percentage
2012 YTD 2013 Mgr Increase Increase
Revenue Source Actual June 30,2013 Bud�et Recommd (Decrease) (Decrease)
Current Ad Valorem Taxes 3,832,272 1,752,300 3,946,260 3,946,260
Delinquent Ad Valorem Taxes 27,368 - - -
Fiscal Disparities 30,470 - - -
Personal Property Tax 11,288 - - -
Forfieted Tax Sale Apportionmt - - - -
Rent Credit - - - -
Penalties and Interest-Taxes 3,257 - - -
Property Taxes 3,904,655 1,752,300 3,946,260 3,946,260 - 0.0%
Beer& Liquor Licenses 6,900 - 7,000 7,000 - 0.0%
Cigarette Licenses 1,875 - 900 900 - 0.0%
Garbage Haulers Licenses 1,170 1,275 1,200 1,200 - 0.0%
Other Business License/Permit 5,814 2,609 6,000 5,500 (500) -8.3%
Dog Licenses 2,293 4,092 6,600 2,000 (4,600) -69.7%
Total Licenses 18,052 7,976 21,700 16,600 (5,100) -23.5%
Building Permits 247,881 122,971 260,000 260,000 - 0.0%
Zoning Permit 1,580 350 - - - N/A
Mechanical/Septic/Other 27,476 16,517 38,000 35,000 (3,000) -7.9%
Plumbing Permit 16,248 9,528 20,000 20,000 - 0.0%
Total Permits 293,185 149,365 318,000 315,000 (3,000) -0.9%
Federal Grant-other 2,050 - - - - N/A
Market Value Credit 461 - - - - N/A
Police State Aid 104,100 - 180,000 180,000 - 0.0%
Police Training Reimbursement 5,978 - 6,000 6,000 - 0.0%
PERA State Aid 7,219 - 7,220 7,220 - 0.0%
State Grant-other 8,852 8,646 15,000 10,000 (5,000) -33.3%
County Grant-Recycling 24,299 - - - ' N/A
Totallntergovernmental 152,959 8,646 208,220 203,220 (5,000) -2.4%
Administrative Charges for Svc 76,700 41,050 80,000 80,000 - 0.0%
General Taxable Sales/Service 1,022 723 1,550 1,500 (50) -3.2%
Assessments searches 600 40 650 - (650) -100.0%
Plan Check/Site Exam Fees 126,645 76,930 117,000 125,000 8,000 6.8%
Cond Use-Variance-Dev Fees 28,870 13,434 36,000 30,000 (6,000) -16.7%
Engineering& Legal Fees 48,013 12,827 55,000 25,000 (30,000) -54.5%
Bldg Permits-mail in fees 3,458 347 550 550 - 0.0%
On-site Septic Program fees 59,566 59,100 59,000 44,000 (15,000) -25.4%
Coop Agreement-public works 3,432 2,159 5,000 3,500 (1,500) -30.0%
InterDepartmental Services-PW - - - - - N/A
Recycling Program Fees 81,225 (15,588) - - - N/A
Total Gen Govt Service Charges 429,530 191,023 354,750 309,550 (45,200) -12.7%
Coop Agreement-inspection 12,929 2,672 10,000 10,000 - 0.0%
Coop Agreement-police 507,799 1,798,484 2,050,400 2,093,400 43,000 2.1%
Police Special Services 44,449 42,060 75,000 75,000 - 0.0%
City of Orono
2014 Revenue Budget Summary
2014 Percentage
2012 YTD 2013 M gr Increase Increase
Revenue Source Actual June 30,2013 Bud�et Recommd (Decrease) (Decrease)
False Alarm Fees 4,925 125 5,000 4,000 (1,000) -20.0%
Police Reports 1,571 211 900 900 - 0.0%
Police Reserve Receipts 50 337 - 500 500 N/A
Total Public Safety Service Charges 571,723 1,843,888 2,141,300 2,183,800 42,500 2.0%
Other Fines - - - - - N/A
Court Fines 136,597 57,833 126,000 130,000 4,000 3.2%
Drug Task Force 30,000 - 30,000 30,000 - 0.0%
Dog Impound Fees 360 240 500 500 - 0.0%
Total Fines and Forfeits 166,957 58,073 156,500 160,500 4,000 2.6%
Interest on investments 50,897 - 40,000 45,000 5,000 12.5%
Interest-NOW account 528 197 500 500 - O.O�o
Total Investment Revenue 51,425 197 40,500 45,500 5,000 12.3%a
Utility Penalties 2,828 1,313 3,000 1,000 (2,000) -66.7�
Golf Course Receipts 113,263 45,865 125,000 120,000 (5,000) -4.0%
Miscellaneous Revenue 9,056 2,431 10,000 7,500 (2,500) -25.0%
Rent income 5,400 2,700 5,400 5,400 - 0.0%
Contributions &donations 200 100 - - - N/A
Refunds& Reimbursements 2,873 2,464 - - - N/A
Sale of Equipment 20,503 3,200 18,000 18,000 - 0.0%
Filing fees-elections/plats 3,450 1,100 - 1,300 1,300 N/A
Total Miscellaneous Revenue 157,572 59,172 161,400 153,200 (8,200) -5.1%
Total Revenue 5,746,058 4,070,639 7,348,630 7,333,630 (15,000) -0.2%
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City of Orono
2014 General Fund Budget
Major Expenditure Categories
2014 2014 Dollar %
2012 Y-T-D 2013
Actual Jun 30,2013 Bud et Dept M�r Increase Increase
Request Recommd (Decrease) Decrease
Personal Services 3,443,861 2,137,845 4,785,486 4,701,551 4,683,243 (102,243) -2.14%
Supplies & Maintenance 402,188 218,960 568,365 569,055 560,919 (7,446) -1.31%
Insurances 65,223 38,953 77,340 87,530 87,530 10,190 13.18%
Professional Services 899,485 403,142 906,700 899,700 903,652 (3,048) -0.34%
Other Expenses 303,100 165,392 386,616 390,705 381,708 (4,908) -1.27%
CapitalOutlay 79,106 35,307 192,500 194,500 191,775 (725) -0.38%
Transfers to Other Funds 234,500 - 384,725 400,000 400,000 15,275 3.97%
Contingencies 20,561 9,056 40,000 78,497 117,900 77,900 194.75%
Purchases for Resale 7,121 5,476 6,900 6,900 6,900 - 0.00%
Total 5,455,146 3,014,131 7,348,632 7,328,438 7,333,627 (15,005) -0.20%
City of Orono
2014 General Fund Budget
Departmental Budgets
2014 2014 Dollar %
2012 2013 Y-T-D Dept Mgr Increase Increase
Actual Bud�et Jun 30,2013 Request Recommd Decrease Decrease
Mayor&Council 82,153 90,680 49,772 90,780 90,780 100 0.11%
Administration 323,883 336,594 115,392 261,794 261,794 (74,800) -22.22%
Elections 15,702 1,655 603 23,425 23,425 21,770 1315.41%a
Assessing 139,636 140,000 69,500 150,000 155,000 15,000 10.71%
Finance 292,081 315,000 145,745 325,342 325,342 10,342 3.28%
Law/Legal Services 82,109 98,000 44,084 98,500 98,500 500 0.51%
Central Services 220,999 245,980 118,464 247,403 238,894 (7,086) -2.88%
Human Services 19,000 11,500 - 9,500 9,500 (2,000) -17.39%
Police 2,216,430 3,834,525 1,636,962 3,844,106 3,828,849 (5,676) -0.15%
Fire Protection Services 382,930 384,000 203,438 395,000 395,000 11,000 2.86%
Building&Zoning 571,618 607,252 270,037 606,536 606,536 (716) -0.12%a
Engineering 12,418 30,000 8,074 30,000 30,000 - 0.00%
Street Maintenance 425,190 472,319 222,478 458,729 461,499 (10,820) -2.29%
Parks 66,680 67,661 17,793 67,790 67,880 219 0.32%
Golf Course 171,746 176,041 82,311 176,876 158,568 (17,473) -9.93%
Special Services 75,964 112,700 20,423 64,160 64,160 (48,540) -43.07%
Special Projects-Contingencies 20,561 40,000 9,056 78,497 117,900 77,900 194.75%
Transfers to Other Funds 234,500 384,725 - 400,000 400,000 15,275 3.97%
Total General Fund Expenditures 5,353,599 7,348,632 3,014,131 7,328,438 7,333,627 (15,005) -0.20%
City of Orono Budget Worksheet-Levei 2 Page: 1
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
General Fund
General Government
Mayor&Council
101-41110-101 Full-Time Employees Regular 18,200.16 18,200.00 12,133.44 18,200.00 18,200.00 .00 .00
101-41110-122 FICA 1,392.24 1,390.00 928.16 1,390.00 1,390.00 .00 .00
101-41110-151 Worker's Comp Insurance Pre 90.00 90.00 45.00 90.00 90.00 .00 .00
101-41110-301 Auditing and Acct'g Services .00 .00 .00 .00 .00 .00 .00
101-41110-433 Memberships 61,934.00 69,400.00 39,247.50 69,800.00 69,800.00 400.00 .58%
101�1110-437 Training & Development .00 500.00 299.00 500.00 500.00 .00 .00
101-41110-439 Meeting Expenses 536.23 1,000.00 593.36 800.00 800.00 200.00- -20.00%
101-41110-489 Other Miscellaneous Charges .00 100.00 .00 .00 .00 100.00- -100.00%
Total Mayor&Council: 82,152.63 90,680.00 53,246.46 90,780.00 90,780.00 100.00 .11%
City of Orono Budget Worksheet- Level 2 Page: 2
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Administration
101-41300-101 Full-Time Employees Regular 220,535.02 220,925.00 96,036.53 162,854.00 162,854.00 58,071.00- -2629%
101-41300-102 Fuil-Time Employees Overtime 1,443.76 500.00 766.46 1,300.00 1,300.00 800.00 160.00%
101�1300-103 Part-Time Employees 14,936.76 14,795.00 8,874.35 14,937.00 14,937.00 142.00 .96%
101-41300-104 Temporary Employees Regular .00 450.00 .00 450.00 450.00 .00 .00
101�1300-111 Other .00 .00 .00 .00 .00 .00 .00
101-41300-121 PERA 17,107.57 17,184.00 7,661.63 13,102.00 13,102.00 4,082.00- -23.75%
101-41300-122 FICA 19,089.79 18,167.00 8,731.34 13,724.00 13,724.00 4,443.00- -24.46%
101�1300-135 City Benefit Contribution 33,100.26 44,000.00 13,486.06 35,040.00 35,040.00 8,960.00- -20.36%
101-41300-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-41300-143 OPEB Expense .00 .00 .00 .00 .00 .00 .00
101-41300-151 Worker's Comp Insurance Pre .00 1,473.00 736.50 1,127.00 1,127.00 346.00- -23.49°/a
101-41300-208 Books & Periodicals 244.40 250.00 260.00 260.00 260.00 10.00 4.00%
1 01-41 300-31 9 Professional Services 4,456.53 6,000.00 2,480.00 6,000.00 6,000.00 .00 .00
101-41300-331 Travel Expenses 4,868.27 5,000.00 3,058.00 5,000.00 5,000.00 .00 .00
101�1300-340 General Advertising .00 250.00 .00 .00 .00 250.00- -100.00%
101-41300-433 Memberships 1,486.89 1,400.00 1,301.75 1,500.00 1,500.00 100.00 7.14%
101-41300-437 Training & Development 3,50629 3,200.00 889.32 3,500.00 3,500.00 300.00 9.38%
101-41300-439 Meeting Expenses 318.96 500.00 452.87 500.00 500.00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 3
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-41300-489 Other Miscellaneous Charges 2,788.43 2,500.00 246.90 2,500.00 2,500.00 .00 .00
Total Administration: 323,882.93 336,594.00 144,981.71 261,794.00 261,794.00 74,800.00- -2222%
City of Orono Budget Worksheet- Level 2 Page: 4
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Elections
101-41410-102 Full-Time Employees Overtime .00 .00 .00 3,242.00 3,242.00 3,242.00 .00
101-41410-104 Temporary Employees Regular 11,511.11 .00 .00 15,000.00 15,000.00 15,000.00 .00
101-41410-121 PERA .00 .00 .00 235.00 235.00 235.00 .00
101-41410-122 FICA .00 .00 .00 248.00 248.00 248.00 .00
101�1410-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-41410-208 Books & Periodicals .00 .00 .00 .00 .00 .00 .00
101-41410-221 Equipment Parts &Accessories 1,829.61 1,405.00 .00 2,000.00 2,000.00 595.00 42.35°/o
101-41410-240 Small Tools and Minor Equip .00 .00 .00 .00 .00 .00 .00
101-41410-319 Professionai Services .00 .00 .00 .00 .00 00 .00
101-41410-322 Postage 623.76 200.00 .00 650.00 650.00 450.00 225.00%
101-41410-331 Travel Expenses 88.65 50.00 .00 100.00 100.00 50.00 100.00%
101-41410-340 General Advertising 870.19 .00 .00 900.00 900.00 900.00 .00
101-41410-412 Building Rentals .00 .00 .00 .00 .00 .00 .00
101-41410-415 Other Equipment Rentals .00 .00 .00 .00 .00 .00 .00
101-41410-437 Training & Development .00 .00 225.00 .00 .00 .00 .00
101-41410-439 Meeting Expenses 728.51 .00 378.37 1,000.00 1,000.00 1,000.00 .00
101�1410-489 Other Miscellaneous Charges 50.00 .00 .00 50.00 50.00 50.00 .00
Total Elections: 15,701.83 1,655.00 603.37 23,425.00 23,425.00 21,770.00 1,315.41%
City of Orono Budget Worksheet- Level 2 Page: 5
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
City of Orono Budget Worksheet- Levet 2 Page: 6
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Finance Department
101-41500-101 Full-Time Employees Regular 157,354.01 161,470.00 103,160.92 211,693.00 211,693.00 50,223.00 31.10%
101-41500-102 Full-Time Employees Overtime .00 .00 .00 200.00 200.00 200.00 .00
101�1500-103 Part-Time Empioyees 63,093.75 68,910.00 37,393.02 25,018.00 25,018.00 43,892.00- -63.69%
101�1500-104 Temporary Employees Regular .00 .00 00 .00 .00 .00 .00
101-41500-121 PERA 16,152.81 17,190.00 9,912.16 17,162.00 17,162.00 28.00- -.16%
1 01-41 500-1 22 FICA 15,845.40 18,200.00 9,546.59 18,109.00 18,109.00 91.00- -.50°/a
101-41500-135 City Benefit Contribution 37,400.60 46,300.00 23,717.10 50,220.00 50,220.00 3,920.00 8.47%
101-41500-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-41500-143 OPEB Expense .00 .00 .00 .00 .00 .00 .00
101-41500-151 Worker's Comp Insurance Pre 1,750.00 1,500.00 750.00 1,460.00 1,460.00 40.00- -2.67%
101-41500-208 Books & Periodicals .00 .00 .00 .00 .00 .00 .00
101-41500-301 Auditing and Acct'g Services .00 .00 00 .00 .00 .00 .00
101-41500-331 Travel Expenses 159.23 100.00 31.08 150.00 150.00 50.00 50.00%
101-41500-433 Memberships 325.00 330.00 325.00 330.00 330.00 .00 .00
101-41500-437 Training & Development .00 1,000.00 10.00 1,000.00 1,000.00 .00 .00
Total Finance Department: 292,080.80 315,000.00 184,845.87 325,342.00 325,342.00 10,342.00 3.28%
City of Orono Budget Worksheet-Level 2 Page: 7
Periods: 01113-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Assessing
101-41550-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-41550-302 Assessing Services 139,635.78 140,000.00 147,280.83 150,000.00 155,000.00 15,000.00 10.71%
Total Assessing: 139,635.78 140,000.00 147,280.83 150,000.00 155,000.00 15,000.00 10.71%
City of Orono Budget Worksheet- Level 2 Page: 8
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Law/Legal Services
101-41600-305 Legal-Retainer .00 .00 .00 .00 .00 .00 .00
101-41600-306 Legal-Prosecution 31,500.00 38,500.00 18,000.00 38,500.00 38,500.00 .00 .00
101�1600-307 Legal-Consulting 41,482.59 48,000.00 32,575.28 45,000.00 45,000.00 3,000.00- -6.25%
101�1600-308 Code Enforcement 4,584.78 7,500.00 1,560.22 5,000.00 5,000.00 2,500.00- -33.33%
101-41600-309 Jail Charges 4,541.87 4,000.00 7,353.18 10,000.00 10,000.00 6,000.00 150.00%
Total Law/Legal Services: 82,109.24 98,000.00 59,488.68 98,500.00 98,500.00 500.00 .51%
City of Orono Budget Worksheet- Level 2 Page: 9
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Human Services
101-41800-490 Contributions to Civic Org's 19,000.00 11,500.00 .00 9,500.00 9,500.00 2,000.00- -17.39%
Totai Human Services: 19,000.00 11,500.00 .00 9,500.00 9,500.00 2,000.00- -17.39%
City of Orono Budget Worksheet-Level 2 Page: 10
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Central Services
101-41900-201 Office supplies 14,823.50 12,000.00 8,994.34 12,000.00 11,083.00 917.00- -7.64%
101-41900-221 Equipment Parts &Accessories 1,727.46 4,000.00 2,238.93 4,000.00 3,888.00 112.00- -2.80%
101-41900-223 Bldg/Grounds Maint. Supplies 2,633.16 4,000.00 1,184.22 4,000.00 3,830.00 170.00- -4.25%
101-41900-301 Auditing and AccYg Services 17,000.00 16,500.00 16,500.00 16,500.00 16,500.00 .00 .00
101-41900-310 LOGIS-Applications .00 .00 .00 .00 .00 .00 .00
101-41900-311 Data Processing Communicatio .00 .00 .00 .00 .00 .00 .00
101�1900-312 Bank Fees 4,768.42 5,000.00 1,592.89 5,000.00 5,000.00 .00 .00
1 01-41 900-31 9 Professional Services 11,397.70 13,000.00 13,923.87 15,000.00 15,000.00 2,000.00 15.38%
101-41900-321 Telephone 5,704.69 5,500.00 4,635.58 6,000.00 5,643.00 143.00 2.60%
101-41900-322 Postage 9,920.20 9,000.00 5,099.10 10,000.00 11,000.00 2,000.00 22.22%
101-41900-329 InterneUOther Communications 4,062.00 4,530.00 2,639.00 4,650.00 4,650.00 120.00 2.65%
1 01-4 1 900-352 Printing & Publishing 13,171.66 15,000.00 9,281.70 20,000.00 15,560.00 560.00 3.73%
101-41900-361 General Liability Ins 10,000.00 10,000.00 5,000.00 10,000.00 10,000.00 .00 .00
101131900-362 Umbrella Liability Ins 7,600.00 7,600.00 3,800.00 5,000.00 5,000.00 2,600.00- -34.21%
101�41900-363 Bonds Insurance 800.00 800.00 400.00 800.00 800.00 .00 .00
101-41900-364 Moneys & Securities Ins .00 .00 .00 .00 .00 00 .00
101-41900-365 Boiler& Machinery Ins 2,000.00 2,000.00 1,000.00 2,000.00 2,000.00 .00 .00
101-41900-366 Property Insurance 5,000.00 5,000.00 2,500.00 5,000.00 5,000.00 .00 .00
City of Orono Budget Worksheet- Level 2 Page: 11
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-41900-367 Equipment Floaters Ins 2,400.00 2,400.00 1,200.00 2,400.00 2,400.00 .00 .00
101-41900-368 Automotive Insurance 5,000.00 5,000.00 2,500.00 5,000.00 5,000.00 .00 .00
101-41900-370 Insurance Agent of Record .00 .00 .00 .00 .00 .00 .00
101�1900-381 Gas& Electric 25,240.31 31,000.00 15,834.33 31,003.00 29,370.00 1,630.00- -5.26%
101-41900-382 Water Utilities 2,798.89 2,400.00 1,059.92 2,800.00 2,800.00 400.00 16.67%
101-41900-401 Repairs/Maint-Office Equip 21,732.13 25,000.00 16,340.81 25,000.00 24,131.00 869.00- -3.48%
101-41900-403 Repafrs/Maint-Misc. Equip 814.90 750.00 .00 750.00 697.00 53.00- -7.07%
101-41900-404 Repairs/Maint-Bldgs/Grounds 18,968.81 25,000.00 5,434.26 20,000.00 20,000.00 5,000.00- -20.00%
101�1900-407 Janitorial Services 13,158.48 21,000.00 12,273.52 21,000.00 20,054.00 946.00- -4.50%
101�1900-413 Office Equipment Rental 19,911.96 19,000.00 9,528.44 19,000.00 19,000.00 .00 .00
101�1900-440 Special Equipment Replaceme .00 .00 .00 .00 .00 .00 .00
101-41900-441 Licenses &Taxes .00 .00 .00 .00 .00 .00 .00
101-41900-489 Other Miscellaneous Charges 365.17 500.00 405.30 500.00 488.00 12.00- -2.40%
101�1900-512 Spec Assmts on Land & Int .00 .00 .00 .00 .00 .00 .00
101-41900-750 Interest on Special Assmnts .00 .00 .00 .00 .00 .00 .00
Total Central Services: 220,999.44 245,980.00 143,366.21 247,403.00 238,894.00 7,086.00- -2.88%
City of Orono Budget Worksheet- Level 2 Page: 12
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Pubiic Safety
Police Department
101�2110-101 Full-Time Empioyees Regular 1,357,521.29 2,212,198.00 1,256,790.16 2,174,118.00 2,174,118.00 38,080.00- -1.72%
101-42110-102 Full-Time Employees Overtime 26,596.38 60,000.00 18,315.78 60,000.00 60,000.00 .00 .00
101112110-103 Part-Time Employees 16,257.06 30,000.00 26,242.66 41,565.00 41,565.00 11,565.00 38.55%
1 01-421 1 0-1 04 Temporary Employees Regu�ar .00 25,000.00 .00 .00 .00 25,000.00- -100.00%
101112110-121 PERA 188,044.45 301,239.00 175,744.47 319,350.00 319,350.00 18,111.00 6.01%
1 01-421 1 0-1 22 FICA 28,581.61 42,129.00 24,709.65 41,646.00 41,646.00 483.00- -1.15%
101-42110-135 City Benefit Contribution 185,262.88 375,660.00 187,657.13 377,880.00 377,880.00 2,220.00 .59%
101-42110-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-42110-143 OPEB Expense .00 .00 .00 .00 .00 .00 .00
101-42110-151 Worker's Comp Insurance Pre 46,310.00 72,883.00 36,441.50 68,325.00 68,325.00 4,558.00- -6.25%
101�2110-201 Office supplies 8,726.05 18,500.00 8,491.07 18,500.00 17,917.00 583.00- -3.15°/a
101�2110-208 Books& Periodicals 55.00 1,000.00 129.00 1,000.00 996.00 4.00- -.40%
1 01-421 1 0-21 2 Motor Fuels& Lubricants 61,275.18 90,000.00 74,664.91 105,000.00 99,594.00 9,594.00 10.66%
1 01-421 1 0-221 Equipment Parts &Accessories 3,580.00 8,500.00 2,606.69 8,500.00 8,272.00 228.00- -2.68%
101�2110-223 Bldg/Grounds Maint. Supplies 564.83 1,400.00 260.93 1,400.00 1,363.00 37.00- -2.64%
101-42110-226 Clothing & personal equipment 9,022.74 27,000.00 17,004.57 27,000.00 26,997.00 3.00- -.01°/o
101�2110-228 Training Supplies 3,918.43 14,500.00 5,584.20 15,500.00 15,417.00 917.00 6.32%
101-42110-229 Explorers Program expenses 455.92 .00 2,983.93 4,000.00 3,970.00 3,970.00 .00
City of Orono Budget Worksheet-Level 2 Page: 13
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-42110-240 Small Tools and Minor Equip 3,308.16 7,800.00 2,198.88 7,800.00 7,672.00 128.00- -1.64%
101-42110-304 Engineering-Consulting .00 .00 .00 .00 .00 .00 .00
1 01-421 1 0-307 Legal-Consulting 7,202.45 6,500.00 3,372.43 6,500.00 6,500.00 .00 .00
101-42110-310 LOGIS-Applications 39,852.00 59,950.00 29,744.00 78,950.00 78,950.00 19,000.00 31.69%
101-42110-311 Data Processing Communicatio 4,045.00 5,000.00 1,710.00 5,000.00 5,000.00 .00 .00
101-42110-317 Animal Care 190.00 1,750.00 169.92 1,750.00 1,750.00 .00 .00
101-42110-319 Professional Services 5,225.38 12,000.00 11,205.73 12,000.00 11,952.00 48.00- -.40%
101-42110-321 Telephone 12,165.81 24,000.00 14,941.66 24,000.00 23,225.00 775.00- -3.23%
101-42110-322 Postage 80.14 1,600.00 76.00 1,600.00 1,600.00 .00 .00
101-42110-329 InterneUOther Communications 4,062.00 6,526.00 2,639.00 6,642.00 6,380.00 146.00- -224%
1 01-421 1 0-331 Travel Expenses 35.72 280.00 224.84 280.00 280.00 .00 .00
101-l12110-340 General Advertising 283.00 .00 144.00 .00 12.00- 12.00- .00
1 01-421 1 0-352 Printing & Publishing 1,460.11 2,000.00 1,393.19 2,000.00 1,899.00 101.00- -5.05%
101-42110-361 General Liability Ins 7,400.00 12,210.00 6,105.00 25,000.00 25,000.00 12,790.00 104.75%
101-42110-362 Umbrella Liability Ins 5,500.00 9,100.00 4,550.00 9,100.00 9,100.00 .00 .00
101-42110-366 Property Insurance 2,000.00 3,300.00 1,650.00 3,300.00 3,300.00 .00 .00
101-42110-367 Equipment Floaters Ins 200.00 500.00 250.00 500.00 500.00 .00 .00
101-42110-368 Automotive Insurance 4,000.00 6,600.00 3,300.00 6,600.00 6,600.00 .00 .00
101�2110-370 Insurance Agent of Record .00 .00 .00 .00 .00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 14
Periods: 01/13-06J13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-42110-379 Insurance Deductibles .00 .00 .00 .00 .00 .00 .00
101�2110-381 Gas & Electric 10,978.94 15,000.00 6,695.72 15,000.00 14,290.00 710.00- -4.73%
101�2110-382 WaterUtilities 1,051.89 1,500.00 259.14 1,500.00 1,500.00 .00 .00
1 01-421 1 0-401 Repairs/Maint-Office Equip 10,469.42 15,000.00 11,485.42 15,000.00 14,322.00 678.00- -4.52%
101�2110-402 Repairs/Maint-Auto Equip 30,472.56 57,000.00 26,386.24 57,000.00 56,020.00 980.00- -1.72%
1 01-421 1 0-403 Repairs/Maint-Misc. Equip 4,911.35 7,500.00 3,829.43 7,500.00 7,329.00 171.00- -2.28%
101�2110-404 Repairs/Maint-Bldgs/Grounds 6,792.37 11,000.00 1,571.58 8,000.00 7,529.00 3,471.00- -31.55°/o
101�2110-407 Janitorial Services 9,595.78 14,000.00 8,887.76 13,500.00 12,811.00 1,189.00- -8.49%
1 01-421 1 0-41 3 Office Equipment Rental 2,724.78 4,500.00 3,236.77 3,000.00 2,711.00 1,789.00- -39.76%
1 01-421 1 0-41 4 EDP/Communications Equip R 13,011.98 27,000.00 14,097.08 24,000.00 23,179.00 3,821.00- -14.15%
101-42110-433 Memberships 1,237.72 3,000.00 1,042.72 3,000.00 3,000.00 .00 .00
101�2110-436 Towing Charges 69.47 .00 .00 .00 5.00- 5.00- .00
101�2110-437 Training & Development 9,837.29 35,000.00 18,782.57 35,000.00 35,000.00 .00 .00
101-42110-439 Meeting Expenses 249.54 2,000.00 556.79 2,000.00 1,982.00 18.00- -.90%
101-42110-440 Special Equipment Replaceme .00 5,000.00 .00 5,000.00 5,000.00 .00 .00
101-42110-441 Licenses &Taxes 1,408.74 1,300.00 1,643.75 1,300.00 1,300.00 .00 .00
1 01-421 1 0-489 Other Miscellaneous Charges 1,330.42 4,100.00 .00 4,000.00 4,000.00 100.00- -2.44%
1 01-421 1 0-520 Buildings and Structures .00 .00 .00 .00 .00 .00 .00
101-42110-550 Automotive Equipment 60,443.31 130,000.00 434.40 140,000.00 139,233.00 9,233.00 7.10%
City of Orono Budget Worksheet- Level 2 Page: 15
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-42110-560 Furniture and Fi�ures .00 .00 .00 .00 .00 .00 .00
101-42110-570 Office Equip and Furnishings .00 7,500.00 .00 7,500.00 7,300.00 200.00- -2.67%
101-42110-575 IT Hardware &Applications 18,663.08 30,000.00 16,214.11 26,000.00 24,469.00 5,531.00- -18.44°/a
101-42110-580 OtherEquipment .00 25,000.00 18,883.84 21,000.00 20,773.00 4,227.00- -16.91%
Total Police Department: 2,216,430.23 3,834,525.00 2,055,308.62 3,844,106.00 3,828,849.00 5,676.00- -.15%
City of Orono Budget Worksheet-Level 2 Page: 16
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Fire Protection Services
101�2260-201 Office supplies .00 .00 .00 .00 .00 .00 .00
101�2260-221 Equipment Parts &Accessories .00 .00 .00 .00 .00 .00 .00
101-42260-318 Fire Services 382,930.00 384,000.00 289,626.00 395,000.00 395,000.00 11,000.00 2.86%
101-42260-319 Professional Services .00 .00 .00 .00 .00 .00 .00
101-42260-381 Gas & Electric .00 .00 .00 .00 .00 .00 .00
Total Fire Protection Services: 382,930.00 384,000.00 289,626.00 395,000.00 395,000.00 11,000.00 2.86%
City of Orono Budget Worksheet- Level 2 Page: 17
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Building &Zoning
101-42400-101 Full-Time Employees Regular 380,216.43 398,816.00 236,024.02 399,565.00 399,565.00 749.00 .19%
101-42400-102 Full-Time Employees Overtime 633.25 200.00 .00 200.00 200.00 .00 .00
101-42400-103 Part-Time Empioyees 14,936.67 14,795.00 8,874.35 14,937.00 14,937.00 142.00 .96%
101-42400-104 Temporary Employees Regular .00 .00 .00 .00 .00 .00 .00
101-42400-121 PERA 29,045.70 30,001.00 17,755.23 30,055.00 30,055.00 54.00 .18°/a
101-42400-122 FICA 32,025.65 31,657.00 19,531.14 31,713.00 31,713.00 56.00 .18%
101-42400-135 City Benefit Contribution 61,942.30 69,880.00 38,123.69 67,980.00 67,980.00 1,900.00- -2.72%
101-42400-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-42400-143 OPEB Expense .00 .00 .00 .00 .00 .00 .00
101�2400-151 Worker's Comp Insurance Pre 2,226.00 2,353.00 1,176.50 2,636.00 2,636.00 283.00 12.03°/o
101�2400-208 Books &Periodicals .00 200.00 .00 1,500.00 1,500.00 1,300.00 650.00%
101-42400-212 Motor Fuels& Lubricants 610.87 400.00 .00 500.00 500.00 100.00 25.00%
101-42400-221 Equipment Parts &Accessories 38.88 .00 .00 .00 .00 .00 .00
101-42400-226 Clothing & personal equipment .00 250.00 .00 250.00 250.00 .00 .00
101-42400-240 Small Tools and Minor Equip .00 400.00 .00 400.00 400.00 .00 .00
101-42400-304 Engineering-Consulting 471.50 5,000.00 .00 2,500.00 2,500.00 2,500.00- -50.00%
101-42400-307 Legal-Consulting 15,853.02 15,000.00 9,352.50 16,000.00 16,000.00 1,000.00 6.67%
1 01-42400-31 9 Professional Services 28,017.19 30,000.00 1,165.00 30,000.00 30,000.00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 18
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101�2400-331 Travel Expenses 1,168.74 1,500.00 696.46 1,500.00 1,500.00 .00 .00
101-42400-340 General Advertising .00 .00 .00 .00 .00 .00 .00
101-42400-402 Repairs/Maint-Auto Equip 1,528.84 1,000.00 113.42 1,000.00 1,000.00 .00 .00
101-42400-403 Repairs/Maint-Misc. Equip .00 .00 .00 .00 .00 .00 .00
1 01-42400-41 5 Other Equipment Rentals .00 350.00 .00 350.00 350.00 .00 .00
101�2400-433 Memberships 515.50 600.00 475.00 600.00 600.00 .00 .00
101-42400-437 Training & Development 2,082.54 4,200.00 2,324.12 4,200.00 4,200.00 .00 .00
101-42400-439 Meeting Expenses 162.53 500.00 .00 500.00 500.00 .00 .00
101-42400-441 Licenses &Taxes 142.00 150.00 .00 150.00 150.00 .00 .00
Total Building &Zoning: 571,617.61 607,252.00 335,611.43 606,536.00 606,536.00 716.00- -.12°/a
City of Orono Budget Worksheet- Level 2 Page: 19
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Public Works Department
Public Works Department
101-43000-101 Full-Time Employees Regular 195,241.38 203,500.00 143,292.23 204,224.00 204,224.00 724.00 .36%
101-43000-102 Full-Time Employees Overtime 7,218.66 11,000.00 5,928.82 11,000.00 11,000.00 .00 .00
101-43000-121 PERA 14,295.53 15,551.00 10,614.17 15,604.00 15,604.00 53.00 .34%
101-43000-122 FICA 16,196.58 16,409.00 11,672.14 16,465.00 16,465.00 56.00 .34%
101-43000-135 City Benefit Contribution 40,584.18 42,974.00 21,247.23 38,260.00 38,260.00 4,714.00- -10.97%
101-43000-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-43000-143 OPEB Expense .00 .00 .00 .00 .00 .00 .00
101-43000-151 Worker's Comp Insurance Pre 16,180.00 13,935.00 6,967.50 14,926.00 14,926.00 991.00 7.11%
101-43000-208 Books& Periodicals 130.00 .00 145.60 .00 9.00- 9.00- .00
101-43000-212 Motor Fuels& Lubricants 30,649.67 45,000.00 21,697.18 45,000.00 43,393.00 1,607.00- -3.57%
101�3000-221 Equipment Parts &Accessories 14,585.92 15,000.00 14,384.09 15,500.00 14,541.00 459.00- -3.06%
101�3000-222 Vehicle Equipment & Parts 8,025.47 8,000.00 3,624.94 8,000.00 7,500.00 500.00- -6.25%
101-43000-224 Street Maint. Materials/Supply 26,482.13 36,000.00 14,305.63 24,900.00 34,112.00 1,888.00- -5.24%
101-43000-226 Clothing & personal equipment 2,648.31 5,500.00 1,026.99 4,500.00 4,358.00 1,142.00- -20.76%
101-43000-240 Small Tools and Minor Equip 2,187.35 1,000.00 35.39 1,000.00 859.00 141.00- -14.10%
101-43000-304 PW Engineering-Consulting .00 .00 .00 .00 .00 .00 .00
101�3000-319 Professional Services .00 .00 .00 .00 .00 .00 .00
101-43000-331 Travel Expenses .00 .00 .00 .00 .00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 20
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-43000-340 General Advertising .00 .00 .00 .00 .00 .00 .00
101-43000-381 Gas& Electric 3,327.62 5,000.00 1,949.02 5,000.00 4,787.00 213.00- -4.26%
101-43000-386 Street Lighting 20,451.55 23,000.00 14,465.38 23,000.00 21,690.00 1,310.00- -5.70%
101�3000-402 Repairs/Maint-Auto Equip 3,554.10 5,000.00 2,218.31 5,000.00 4,681.00 319.00- -6.38%
101-43000-403 Repairs/Maint-Misc. Equip 3,577.74 5,000.00 231.64 5,000.00 4,769.00 231.00- -4.62%
101�3000-404 Repairs/Maint-Bldgs/Grounds 6,444.85 .00 755.53 .00 269.00- 269.00- .00
101-43000-408 Contracted Street Maint. 10,926.32 17,000.00 1,350.00 17,000.00 16,297.00 703.00- �.14%
101-43000-414 EDP/Communications Equip R .00 .00 .00 .00 .00 .00 .00
101-43000-415 Other Equipment Rentals 927.52 1,000.00 830.75 1,000.00 961.00 39.00- -3.90%
101-43000-433 Memberships .00 .00 377.25 400.00 400.00 400.00 .00
101�3000-437 Training &Development 1,275.00 2,000.00 4,013.00 2,500.00 2,500.00 500.00 25.00%
101-43000-441 Licenses&Taxes 280.00 200.00 43.25 200.00 200.00 .00 .00
101�3000-489 Other Miscellaneous Charges .00 250.00 14.17 250.00 250.00 .00 .00
Total Public Works Department: 425,189.88 472,319.00 281,190.21 458,729.00 461,499.00 10,820.00- -2.29%
City of Orono Budget Worksheet- Level 2 Page: 21
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Engineering
101-43170-303 Engineering-Retainer .00 .00 47.00 .00 .00 .00 .00
101-43170-304 Engineering-Consulting 12,418.45 30,000.00 13,865.00 30,000.00 30,000.00 .00 .00
Total Engineering: 12,418.45 30,000.00 13,912.00 30,000.00 30,000.00 .00 .00
City of Orono Budget Worksheet- Level 2 Page: 22
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Recycling Pick-up Program
101-43270-101 Full-Time Employees Regular .00 .00 .00 .00 .00 .00 .00
101-43270-102 Full-Time Employees Overtime 1,903.83 .00 .00 .00 .00 .00 .00
101-43270-103 Part-Time Employees .00 .00 .00 .00 .00 .00 .00
101�3270-104 Temporary Employees Regular .00 .00 .00 .00 .00 .00 .00
101-43270-121 PERA .00 .00 .00 .00 .00 .00 .00
101-43270-122 FICA .00 .00 .00 .00 .00 .00 .00
101-43270-135 City Senefit Contribution .00 .00 .00 .00 .00 .00 .00
1 01-43270-1 51 Worker's Comp Insurance Pre .00 .00 .00 .00 .00 .00 .00
101-43270-221 Equipment Parts &Accessories .00 .00 .00 .00 .00 .00 .00
101-43270-316 Contract Recycling Pickup 100,335.10 .00 .00 .00 .00 .00 .00
101-43270-319 Professional Services 48.00 .00 .00 .00 .00 .00 .00
101�3270-352 Printing & Publishing .00 .00 .00 .00 .00 .00 .00
101-43270-442 Spring,Fail,X-mas Cleanup 1,898.19 .00 .00 .00 .00 .00 .00
101-43270-444 Organics Recycling 138.50- .00 .00 .00 .00 .00 .00
Total Recycling Pick-up Program: 104,046.62 .00 .00 .00 .00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 23
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Special Services
101�3280-102 Full-Time Employees Overtime 22,045.20 25,000.00 19,316.64 25,000.00 25,000.00 .00 .00
101-43280-121 PERA 2,793.89 3,400.00 2,726.60 3,800.00 3,800.00 400.00 11.76%
101-43280-122 FICA 255.01 300.00 225.57 360.00 360.00 60.00 20.00%
101-43280-135 City Benefit Contribution 72.08 .00 23.10 .00 .00 .00 .00
101�3280-228 Training Supplies .00 .00 .00 .00 .00 .00 .00
101-43280-304 Engineering-Consulting 38,983.58 73,000.00 8,968.50 25,000.00 25,000.00 48,000.00- -65.75°/a
101�3280-307 Legal-Consuiting 9,314.28 10,000.00 6,745.73 10,000.00 10,000.00 .00 .00
1 01-43280-31 9 Professional Services .00 1,000.00 466.00 .00 .00 1,000.00- -100.00°/o
101-43280-437 Training & Development .00 .00 .00 .00 .00 .00 .00
101�3280-800 Special Projects, Contingency 2,500.00 .00 .00 .00 .00 .00 .00
Total Special Services: 75,964.04 112,700.00 38,472.14 64,160.00 64,160.00 48,540.00- -43.07%
City of Orono Budget Worksheet- Level 2 Page: 24
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Special Projects-Contingencies
101-43290-101 Full-Time Employees Regular .00 .00 .00 .00 .00 .00 .00
101-43290-304 Engineering-Consulting .00 .00 .00 .00 .00 .00 .00
101-43290-319 Professional Services .00 .00 .00 .00 .00 .00 .00
101-43290-489 Other Miscellaneous Charges .00 .00 .00 .00 .00 .00 .00
101-43290-510 Land .00 .00 .00 .00 .00 .00 .00
101-43290-720 Operating Transfers 234,500.00 384,725.00 .00 400,000.00 400,000.00 15,275.00 3.97%
101-43290-800 Special Projects, Contingency 20,560.94 40,000.00 12,499.67 78,497.00 117,900.00 77,900.00 194.75%
Total Special Projects-Contingencies: 255,060.94 424,725.00 12,499.67 478,497.00 517,900.00 93,175.00 21.94%
City of Orono Budget Worksheet-Level 2 Page: 25
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Culture-Recreation
Parks
101�5200-101 Full-Time Employees Regular 11,135.28 19,410.00 6,273.54 19,507.00 19,507.00 97.00 .50%
101-45200-102 Full-Time Employees Overtime 131.81 .00 29.98 .00 .00 .00 .00
101�5200-103 Part-Time Employees .00 .00 .00 .00 .00 .00 .00
101-45200-121 PERA 874.30 1,407.00 399.58 1,414.00 1,414.00 7.00 .50%
101-45200-122 FICA 959.14 1,485.00 456.31 1,492.00 1,492.00 7.00 .47%
101-45200-135 City Benefit Contribution 2,492.79 3,248.00 1,415.41 3,808.00 3,808.00 560.00 17.24%
101-45200-151 Worker's Comp Insurance Pre 870.00 751.00 375.50 809.00 809.00 58.00 7.72%
101-45200-212 Motor Fuels& Lubricants 279.85 .00 .00 .00 .00 .00 .00
101-45200-221 Equipment Parts &Accessories 96.12 1,000.00 45.02 1,000.00 1,000.00 .00 .00
101-45200-223 Bidg/Grounds Maint. Supplies 2,022.17 1,500.00 .00 1,500.00 1,500.00 .00 .00
101�45200-319 Professional Services .00 .00 .00 .00 .00 .00 .00
101-45200-331 Travel Expenses .00 .00 .00 .00 .00 .00 .00
101-45200-381 Gas& Electric 352.75 550.00 201.10 550.00 550.00 .00 .00
101-45200-402 Repairs/Maint-Auto Equip .00 .00 .00 .00 .00 .00 .00
101-45200-403 Repairs/Maint-Misc. Equip .00 1,000.00 .00 500.00 500.00 500.00- -50.00%
101-45200-404 Repairs/Maint-Bidgs/Grounds 41,534.91 30,910.00 25,399.98 30,910.00 31,000.00 90.00 .29%
101-45200-415 Other Equipment Rentals 2,984.04 3,500.00 1,192.56 3,400.00 3,400.00 100.00- -2.86%
101-45200-439 Meeting Expenses .00 .00 .00 .00 .00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 26
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-45200-441 Licenses &Taxes .00 .00 290.00 .00 .00 .00 .00
101-45200-489 Other Miscellaneous Charges .00 .00 .00 .00 .00 .00 .00
101-45200-490 Contributions to Civic Org's 2,946.35 2,900.00 .00 2,900.00 2,900.00 .00 .00
Total Parks: 66,679.51 67,661.00 36,078.98 67,790.00 67,880.00 219.00 .32%
City of Orono Budget Worksheet- Level 2 Page: 27
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Golf Course
101-45210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .00 .00 .00
1 01-4521 0-091 Beer For Resale 1,299.40 1,400.00 1,674.30 1,400.00 1,400.00 .00 .00
101-45210-092 Soft Drinks For Resale 2,785.87 2,500.00 3,112.13 2,500.00 2,500.00 .00 .00
101-45210-093 Concessions For Resale-Txbl 1,668.32 1,500.00 1,415.09 1,500.00 1,500.00 .00 .00
101-45210-094 Concessions For Resale-NonT .00 .00 .00 .00 .00 .00 .00
1 01-4521 0-095 Pro Shop Items For Resale 1,367.27 1,500.00 674.60 1,500.00 1,500.00 .00 .00
101-45210-099 Other For Resale .00 .00 .00 .00 .00 .00 .00
101�5210-101 Full-Time Employees Regular 63,488.40 62,436.00 38,702.50 62,562.00 46,921.00 15,515.00- -24.85%
101�15210-103 Part-Time Employees 24,364.57 25,000.00 11,898.20 25,000.00 25,000.00 .00 .00
101-45210-104 Temporary Employees Regular .00 .00 .00 .00 .00 .00 .00
101-45210-121 PERA 5,399.49 4,527.00 2,805.99 4,536.00 3,402.00 1,125.00- -24.85%
101-45210-122 FICA 6,019.20 5,211.00 3,220.94 5,148.00 3,952.00 1,259.00- -24.16%
101�5210-135 City Benefit Contribution 11,256.69 10,980.00 7,226.41 10,980.00 10,980.00 .00 .00
101115210-142 Unemployment Benefit Payme .00 .00 .00 .00 .00 .00 .00
101-45210-143 OPEB Expense .00 .00 .00 .00 .00 .00 .00
101-45210-151 Worker's Comp Insurance Pre 1,480.00 1,407.00 703.50 1,885.00 1,548.00 141.00 10.02%
101-�5210-201 Office supplies 488.62 300.00 68.80 300.00 300.00 .00 .00
101�5210-212 Motor Fuels& Lubricants 3,299.45 3,000.00 2,961.30 3,500.00 3,500.00 500.00 16.67%
City of Orono Budget Worksheet- Level 2 Page: 28
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101-45210-221 Equipment Parts &Accessories 1,039.74 1,500.00 2,003.88 1,500.00 1,500.00 .00 .00
101-45210-223 BIdg/Grounds Maint. Supplies 3,698.22 3,500.00 6,383.62 3,500.00 3,500.00 .00 .00
101-45210-226 Clothing & personal equipment 202.04 .00 .00 125.00 125.00 125.00 .00
1 01-4521 0-240 Small Tools and Minor Equip .00 100.00 .00 100.00 100.00 .00 .00
101-45210-301 Auditing and AccYg Services .00 .00 .00 .00 .00 .00 .00
101�5210-304 Engineering-Consulting .00 .00 .00 .00 .00 .00 .00
101-45210-307 Legai-Consulting .00 .00 .00 .00 .00 .00 .00
101-45210-312 Bank Fees 833.02 .00 726.67 .00 1,000.00 1,000.00 .00
101-45210-319 Professional Services .00 .00 .00 1,000.00 .00 .00 .00
101-45210-321 Telephone 1,965.11 2,000.00 1,277.15 2,000.00 2,000.00 .00 .00
101-45210-322 Postage .00 .00 .00 .00 .00 .00 .00
101-45210-331 Travel Expenses .00 .00 .00 .00 .00 .00 .00
101-45210-340 GeneralAdvertising 1,997.42 1,000.00 350.50 1,000.00 1,000.00 .00 .00
101-45210-343 OtherAdvertising .00 .00 .00 .00 .00 .00 .00
101-45210-352 Printing & Publishing 83.08 100.00 71.67 100.00 100.00 .00 .00
101-45210-361 General Liability Ins 8,000.00 7,500.00 3,750.00 7,500.00 7,500.00 .00 .00
101�45210-362 Umbrella Liability Ins 1,500.00 1,500.00 750.00 1,500.00 1,500.00 .00 .00
101-45210-365 Boiler& Machinery Ins 300.00 300.00 150.00 300.00 300.00 .00 .00
101�5210-366 Property Insurance 2,300.00 2,300.00 1,150.00 2,300.00 2,300.00 .00 .00
City of Orono Budget Worksheet- Level 2 Page: 29
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Titte Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
101�5210-367 Equipment Floaters Ins 290.00 300.00 150.00 300.00 300.00 .00 .00
101-45210-368 Automotive Insurance 370.00 370.00 185.00 370.00 370.00 .00 .00
1 01-4521 0-369 Dram Shop Insurance 563.00 560.00 563.00 560.00 560.00 .00 .00
1 01-4521 0-370 Insurance Agent of Record .00 .00 .00 .00 .00 .00 .00
101-45210-379 Insurance Deductibles .00 .00 .00 .00 .00 .00 .00
101-45210-381 Gas& Electric 7,971.46 8,000.00 3,038.48 8,000.00 8,000.00 .00 .00
101-45210-401 Repairs/Maint-Office Equip .00 300.00 .00 300.00 300.00 .00 .00
101-45210-402 Repairs/Maint-Auto Equip 12.81 400.00 .00 400.00 400.00 .00 .00
101�5210-403 Repairs/Maint-Misc. Equip 1,270.51 5,000.00 2,851.71 5,000.00 5,000.00 .00 .00
1 01-4521 0-404 Repairs/Maint-Bldgs/Grounds 7,772.85 13,500.00 2,817.43 12,160.00 12,160.00 1,340.00- -9.93%
101-45210-409 Depreciation &Amortization .00 .00 .00 .00 .00 .00 .00
1 01-4 52 1 0-41 5 Other Equipment Rentals 7,301.00 7,300.00 4,778.24 7,300.00 7,300.00 .00 .00
101�5210-433 Memberships 615.00 250.00 547.88 250.00 250.00 .00 .00
101-45210-437 Training &Development 275.00 .00 .00 .00 .00 .00 .00
101-45210-438 Administrative Charge .00 .00 .00 .00 .00 .00 .00
101�5210-440 Special Equipment Replaceme .00 .00 .00 .00 .00 .00 .00
101-45210-441 Licenses &Taxes 468.10 500.00 237.00 500.00 500.00 .00 .00
101-45210-489 Other Miscellaneous Charges .00 .00 91.90 .00 .00 .00 .00
City of Orono Budget Worksheet-Level 2 Page: 30
Periods: 01/13-06/13
2012 2013 2013 2014 2014 2014 Percent
Account Number Account Title Actual Budget Current year Dept. Request Manager Rec Increase/ Change
Actual Decrease
Total Golf Course: 171,745.64 176,041.00 106,337.89 176,876.00 158,568.00 17,473.00- -9.93%
Total General Fund: 5,457,645.57 7,348,632.00 3,902,850.07 7,328,438.00 7,333,627.00 15,005.00- -.20%
Grand Totals: 5,457,645.57 7,348,632.00 3,902,850.07 7,328,438.00 7,333,627.00 15,005.00- -.20%
(����.c.\�w�Qv� L
City of Orono—2014 Preliminary Budget
Major Budget Impacts
Revenues
■ Dog Licenses ($4,600)
■ Mechanical Permit ($3,000)
■ State Grants Other ($5,000)
■ Septic Fees ($15,000)
■ Golf Course ($5,000)
■ Conditional Use Fees ($6,000)
■ Engineering Pass Through ($30,000)
■ Coop Public Works ($1,500)
■ False Alarm ($1,000)
■ Utility Penalty ($2,000)
■ Police Contract Revenue $43,000
■ Plan Check/Site Exam $ 8,000
■ Court Fines $4,000
■ Other - $3,100
Net Revenue Chan es ($15,000)
City of Orono —2014
Preliminary Budget
Major Budget Impacts
Expenditures
■ Elections $21,770
■ Finance/IT Position $10,342
■ Assessing Contract $15,000
■ Fire Service Contracts $11,000
■ Transfers $15,275
■ Contin�encies $77,900
■ Police PERA Rate Increase $18,111
■ Police Fuels $ 9,500
■ Police Records $ 19,000
■ Police Liability Insurance $12,790
■ Police Auto Equipment $ 9,233
■ Jail Charges $ 6,000
■ Police Wages —Transition/Retirement ($63,000)
■ PD IT Hardware ($ 5,531)
■ Administration/Elimination of Deputy Clerk Position ($74,800)
■ Engineering—Pass Through ($48,000)
■ Golf Wages/Benefits ($18,300)
■ Sales Tax Exemption ($35,000)
■ Other $3,205
Net Ex enditure Chan es ($15,000)
� ��-��wV�v�,�t_��� �
/tem#09-CC Agenda-07/l3/2012
Hennepin Counry Assessing Contract[Page 2 of 1 Z)
Contract No. A120484 '
AGREEMENT �
THIS AGREEMENT, Made and entered into by and between the COUNTY 0F
HENNEPIN, a political subdivision of the State of Minnesota, hereinafter referred to as
the "COUNTY", and the C1TY OF 4RON0, a political subdivision of the State of
Minnesota, hereinafter referred to as "CITY";
WHEREAS, said CITY lies wholly within the COUNTY OF HENNEPIN and
constitutes a separate assessment district; and
WHEREAS, under such circumstances,the provisions of Minnesota Statutes,
5ection 273.072 and Minnesota Statutes, Section 471.59 permit the County Assessor to
provide for the assessment of properky; and
WHEREAS, said CITY desires the COUNTY to perform certain assessments
on behalf of said CITY; and
WHEREAS, the COUNTY is willing to cooperate with said CITY by completing
the assessment in a proper manner;
NOW, THEREFORE, in consideration of the mutual covenants contained
herein, it is agreed as follows:
1, The COUNTY shall perform the 2013, 2014, 2015 and 2016 property
assessment for the CITY OF ORONO in accordance with property assessment
procedures and practices established and observed by the COUNTY, the validity and
reasonableness of which are hereby acknowledged and approved by the CITY. Any
such practices and procedures may be changed from time to time, by the COUNTY in
its sole judgment, when good and efficient assessment procedures so require. The
property assessment by the COUNTY shall be composed of those assessment services �
ltem#09-CC Agenda-07/23/20l2
Hennepin Counry Assessing Contract[Page 3 of I1J
i
which are set forth in Exhibit A, attached hereto and made a part hereof by this I
reference, provided that the time frames set forth therein shall be considered to be
approximate only.
2, All information, records, data, reports, etc. necessary to allow the
COUNTY to carry out its herein responsibilities shall be fumished to the COUNTY
without charge by the CITY, and the CITY agrees to cooperate in good faith with the
COUNTY in carrying out the work under this Agreement. '
3. The CITY agrees to furnish, without charge, office space needed by the
COUNTY at appropriate places in the CITY's offices. The keys thereto shall be
provided to the COUNTY. Such office space shall be sufficient in size to accommodate
reasonably two (2) appraisers and any furniture placed therein. The office space shall
be available for the COUNTY's use at any and all times during the CITY's business
hours, and during ail such hours the COUNTY shall be provided with levels of heat, air
conditioning and ventilation as are appropriate for the seasons.
4. The CITY also agrees to provide appropriate desk and office furniture as
necessary, clerical and secretarial support necessary and reasonable for the carrying
out of the work herein, necessary office supplies and equipment, copying machines and
fax machinas and their respective supplies, and telephone service to the COUNTY, all
without charge to the CDUNTY.
5. It shall be the responsibility of the CITY to have available at the CITY's
offices a person who has the knowledge and skill to be able to answer routine questions
pertaining to homesteads and property assessment matters and to receive, evaluate
and organize homestead applications. It shall also be the responsibility of the CITY to
promptly refer any homestead application which needs investigation to the COUNTY.
�2)
ltem#09-CC Agenda-07/23�2012
Hennepin County Assessing Contruc!(Page 4 of!2J i
6. In accordance with Hennepin County Affirmative Action Policy and the
County Commissioners' policies against discrimination, no person shall be excluded
from full employment rights or participation in or the benefits of any program, service or
activity on the grounds of race, color, creed, religion, age, sex, disability, marital status,
sexual orientation, public assistance status, ex-offender status or national origin; and no
person who is protected by applicabfe Federai or State laws, rutes and regulations
against discriminatian shall be otherwise sub}ected to discrimination.
7. It is agreed that nothing herein contained is intended or should be
construed in any manner as creating or establishing the relationship of joint venturers or
co-partners between the parties hereto or as constituting the CITY as the agent,
representative or employee of the COUNTY for any purpose or in any manner
whatsoever. Any and all personnel of CITY or other persons, whils engaged in the
performance of any activity under this Agreement, shall have no contractual relationship
with the COUNTY and shall not be considered employees of the COUNTY and any and
all claims that may or might arise under the Workers' Compensation Act of the State of
Minnesota on behalf of said personnel or other persons while so engaged, and any and
all claims whatsoever on behalf of any such person or personnel arising out of
empioyment or alleged employment including, without limitation, claims of discrimination
against the CITY, its officers, agents, CITY or employees shall in na way be the
responsibility of the COUNTY, and CITY shall defend, indemnify and hold the COUNTY,
its officials, officers, agents, employees and duly authorized volunteers harmless from
any and al{ such claims regardless of any determination of any pertinent tribunal,
agency, board, commission or court. Such personnel or other persons shall not require
nor be entitled to any compensation, rights or benefits of any kind whatsoever from the
(3)
ltem#09-C'C Agenda-07/23�20/2 '
Hennepin Counry Assessrng Conmacr(Page i of 11J
COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and
vacation leave, Workers' Compensation, Re-employment Compensation, disability,
severance pay and retirement benefits.
8. CITY agrees that it will defend, indemnify and hold the COUN7Y, its
elected officials, officers, agents, employees and duly authorized volunteers harmless
from any and all liability (statutory or otherwise) ciaims, suits, damages,judgments,
interest, costs or expenses (incfuding reasonable attorney's fees, witness fees and
disbursements incurred in the defense thereof) resulting from or caused by the
negligent or intentional acts or omissions of the CITY, its officers, agents, contractors,
employees or duly authorized volunteers in the performance of the responsibilities
provided by this Agreement. The CITY's liability shall be governed by Minn. Stat.
Chapter 466 and other applicable law, rule and regulation, including common iaw.
9. COUNTY agrees that it will defend, indemnify and hold the CITY, its
elected ofFicials, officers, agents, empfoyees and duly authorized volunteers harmless
from any and all liability (statutory or otherwise) claims, suits, damages,judgments,
interest, costs or expenses (including reasonable attorney's fees, witness fees and
disbursements incurred in the defense thereof) resulting from or caused by the
negligent or intentional acts or omissions of the COUNTY, its officers, agents,
contractors, employees or duly authorized volunteers in the performance of the
responsibilities provided by this Agreement. The COUNTY's liability shall be governed
by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including
common law.
10. The COUNTY shall endeavor to perform all services called for herein in an
efficient manner. The sole and exclusive remedy for any breach of this Agreement by
(4)
ltem#09-C'C Agenda-07/Z3/2012
Nennepin Counry Assessrng Contract(Page 6 of l2J
the COUNTY and for COUNTY's liability of any kind whatsoever, including but not
limited to liability arising out of, resulting from or in any manner related to contract, tort,
warranty, statute or otherwise, shall be limited to correcting diligently any deficiency in
said services as is reasonably possible under the pertinent circumstances.
11, Neither party hereto shall be deemed to be in default of any provisian of
this Agreement, or for delay or failure in performance, resulting from causes beyond the
reasonable control of such party, which causes shall include, but are not limited to, acts
� of God, labor disputes, acts of civi! or military authority, fre, civil disturbance, changes in
laws, ordinances or regulations which materially affect the provisions hereof, or any
other causes beyond the parties' rsasonable control.
12. This Agreement shali commence on August 1, 2012, and shall terminate
on July 31, 2016. Either party may initiate an extension of this Agreement for a term of
four (4) years by giving the other written notice of its intent to so extend prior to March 1,
2016. If the party who receives said notice of intent ta extend gives written notice to the
other party of its desire not to extend prior to, April 15,2016 this Agreement shall
terminate on July 31, 2016.
Nothing herein shall preclude the parties, prior to the end of this Agreement, from
agreeing to extend this contract for a term of four (4)years. Any extended term hereof shall be
on the same terms and conditions set forth herein and shall cammence on August 1, 2016.
Either party may terminate this Agreement for"just cause" as determined by the Commissi�ner
of Revenue after hearing for such a determination is held by the Commissioner of Revenue
and which has been attended by representatives of COUNTY and CITY or which said
representatives had a reasonable opportunity to attend, provided that after such determinatian,
any party desiring to cancel this Agreement may d� so by giving the other party no less
(5)
Item#09-CC Agenda-07/23/2012 ��
Hennepin Counry Assessing Contract(Page 7 of 12J
I
i
than 120 days'written notice. If the CITY should cancel this Agreement, as above provided, ,
before the completion of the then current property assessment by the COUNTY, the CITY
agrees to defend and hold the COUNTY, its officials, officers, agents, employees and duly �
authorized volunteers harmless from any Ifability that might ensue as a result of the non-
completion of a property tax assessment.
For the purpose of this Agreement, the term "just cause" shall mean the faiiure of
any party hereto reasonably to perform a material responsibility arising hereunder.
13.A. In consideration of said assessment services, the CITY agrees to pay the
COUN7Y the sum of One Hundred Thirty Nine Thousand Dollars ($139,000)for each
assessment, provided that any payment for the current year's assessment may be
increased �r decreased by that amount which exceeds or is less than the COUNTY's
estimated cost of appraising new construction and new parcels for the current year's
assessment. The amount of any increase or decrease shall be specified in the billing
for the current year's assessment.
13.8. Regarding each assessment, in addition to being subject to adjustment in
the above manner, said assessment cost of$139,000.00 may also be increased by the
COUNTY if:
(1) The COUNTY determines that any cost to the COUNTY in carrying
out any aspect of this Agreement has increased, including but not
limited to the following types of costs: new construction and new
parcel appraisals, gasoline, postage, supplies, labor(including
fringe benefits} and other types of costs, whether similar or
dissimilar; and/or
2) The COUNTY reasonably determines that other costs should be
included in the costs of assessment work.
If the COUNTY desires to increase the assessment cost pursuant to this paragraph
13{B), it shall give written notice thereof by June 15 of any year and such increase shall
��)
llem#09-CC Agenda-07�'?3/2012 ��
Henneptn C'ounry Assessing Contrac![Page 8 of l2� �
I
apply to the assessment for the calendar year next following the current calendar year. Any ,
such notification shall specifically set forth the amount of any new construction and new
parcel appraisal charges. Notwithstanding any provisions herein to the contrary, 'rf any such
increase, exclusive of any charge for the es#imated costs of new construction and new parcel
appraisals, exceeds seven and one half percent (7,5%) of the amount charged for tha
assessment for the then current calendar year, exclusive of any charge for the estimated
costs of new construction and new parcel appraisals, the CITY may cancel this Agreement
by giving to the COUNTY written notice thereof, provided that said cancellation notice must
be received by the COUNTY nat later than July 24 of the then current calendar year and said
cancellatian shall be effective no earlisr than five (5} days after the receipt of said notice by
the COUNTY and not later than Ju1y 31 of said next calendar year. Supportive records of the
cost increase will be open to inspection by the CITY at such times as are mutually agreed
upon by the COUNTY and CITY.
Failure of the COUNTY to givs the CITY a price-change notice by June 15 shall
not preclude the COUN7Y from giving CITY such notice after said date but prior to
September 1 of any year, provided tha#if such price increase exceeds said ten (10°/o) -
all as above set forth - the CITY may cancel #his Agreement ii the COUNTY receives
notice thereof not later than thirty-nine (39) days from the date of receipt by the CITY of
any said late price-change notice, provided further that any such cancellation shafl be
effective not earlier than five {5)days after COUNTY's receipt of said cancellation notice
and not later than forty-six (46) days after the C17Y's receipt of any said price-increase
notice.
Payment for each assessment shall be made in the following manner:
Approximately one-half(1/2) of the cost of an assessment (the amount payable being
��)
ltem#09-CC Agenda-07/23/2012
Henneprn Counry Assessrng Contract[Page 9 of 12J
'I,
set forth in a bilf sent by the COUNTY to the CITY) shall be paid by the CITY no later
than the fifteenth {15'h) day of the December which precedes the pertinent assessment
year; and the remaining portion of said cost (the amount payable being set forth in a bill ,
sent by the COUNTY to the CITY) shail be paid by the CITY no later than July 15 of the
pertinent year.
The COUNTY may bill the CITY after the aforesaid dates and in each such case,
the CITY shall pay such bill within thirty (30} days after receipt thereof.
14, Any notice or demand, which may or must be given or made by a party
hereto, under the terms of this Agreement or any statute or ordinance, shall be in writing
and shall be sent registered or certified mail to the other party addressed as follows:
TO CITY: Mayor, City of Orono
2750 Kelley Parkway
P.O. Box 66
Orono, MN 55323
TO COUNTY: Hennepin County Administrator
2300A Government Center
Minneapolis, MN 55487
copies to: County Assessor
Hennepin County
2103A Government Center
Minneapolis, MN 55487
Assistant County Assessor
Hennepin County
2103A Government Center
Minneapolis, MN 55487
Any party may designate a different addressee or address at any time by giving
written notice thereof as above provided. Any notice, if mailed, properly addressed,
postage prepaid, registered or certified mai1, shall be deemed dispatched on the
registered date or that stamped on the certified mail receipt and shall be deemed
received within the second business day thereafter or when it is actually received,
(8}
ltem#09-CC Agenda-07/13/20/2
Hennepin Counry Assessing Contrac�(Page l0 of l2J
i
whichever is saoner. Any notice delivered by hand shali be deemed received upon
actual delivery.
15. It is expressly understood that the obligations of the CITY under
Paragraphs 7, 8, 91, and 12 hereof and the obligations of the CITY which, by their sense
and context, are intended to survive the performance thereof by the CITY, shall so survive
the completion of performance, termination or cancellation of this Agreement.
THIS PC?RTION �F PAGE INTENTIONALLY LEFT BLANK
�9)
ltem#09-CC Agenda-07/23/20/2
Hennepin County Assessing Contraca[Page l 1 of l2J
IN Wll'NESS WHEREOF, the parties have caused this Agreement to be
executed by its duly authorized officers and delivered on its behalf, this day of
, 2012.
CC�UNTY OF HENNEPIN
STATE OF MINNESOTA �
Reviewed by County
Attorney's Office: gy:
Chair of the County Board
a e: And:
AssistanUDeputy/County Administrator
AT7EST:
Deputy/Clerk of the County Board
CITY OF ORONO
By:
Its
And:
Its
City organized under:
Statutory Option A Option B Charter
(10)
ltem+t09-CC'Agenda-07/23/20/2 �
Hennepin Counry Assessing Contract(Page ll of/2J
Contract No. A120484
EXHIBIT A
CITY OF ORONO
During the contract term, the County shall:
1. Physically inspect and revalue 20% of the real property, as required by
law.
2, Physically inspect and value all new construction, additions and
renovation.
3. Adjust estimated market values on those properties not physically
inspected as deemed necessary per sales ratio analysis.
4, Prepare the initial assessment roll.
5, Print and mail valuation notices.
6. Respond to taxpayers regarding assessment or appraisal problems or
inquiries.
7. Conduct valuation reviews prior to Board of Review or Open Book
Meetings, as determined by the City--approximate dates: March through
May 15.
8. Attend Board of Review or conduct Open Book Meeting. Prepare all
necessary review appraisals, Approximate dates: April 1 — May 31.
9, Maintain an updated property file—current values, classification data and
characteristic data.
10. Prepare divisions and combinations as required.
11. Administer the abatement process pursuant to Minn. Stat, §375,992.
12. Prepare appraisals; defend and/or negotiate all Tax Court cases.
(11)
����,����� ��a �
City of Orono
2014 Line Item Budget
Elections
2014 Dollar %
2010 2012 2013 Y-T-D 2014 Dept Mgr Increase Increase
Actual Actual Budget Jun 30,2013 Request Recommd Decrease Decrease
Personal Services
102 Full-Time Employees Overtime 733 0 0 0 3,242 3,242 3,242 N/A
104 Temporary Employees Regular 9,733 11,511 0 0 15,000 15,000 15,000 N/A
121 PERA 51 0 0 0 235 235 235 N/A
122 FICA 48 0 0 0 248 248 248 N/A
Total Personal Services 10,565 11,511 0 0 18,725 18,725 18,725 N/A
Supplies& Maintenance
208 Books& Periodicals 0 0 0 0 0 0 0 N/A
221 Equipment Parts&Accessories 2,009 1,830 1,405 0 2,000 2,000 595 42.35%
240 Small Tools and Minor Equip 0 0 0 0 0 0 0 N/A
Total Supplies& Maintenance 2,009 1,830 1,405 0 2,000 2,000 595 42.35%
OtherExpenses
319 Professional Services 0 0 0 0 0 0 0 N/A
322 Postage 852 624 200 0 650 650 450 225.00%
331 Travel Expenses 176 89 50 0 100 100 50 100.00%
340 General Advertising 284 870 0 0 900 900 900 N/A
412 Building Rentals 0 0 0 0 0 0 0 N/A
415 Other Equipment Rentals 0 0 0 0 0 0 0 N/A
437 Training& Development 0 0 0 225 0 0 0 N/A
439 Meeting Expenses 1,030 729 0 378 1,000 1,000 1,000 N/A
489 Other Miscellaneous Charges 815 SO 0 0 50 50 50 N/A
Total Other Expenses 3,157 2,361 250 603 2,700 Z,700 2,450 980.00%
Elections Total 15,731 15,702 1,655 603 23,425 23,425 21,770 1315.41%
(��-���c�r.v�.e_..��- �
A RESOLUTION ADOPTING THE PRELIMINARY 2013
TAX LEVY COLLECTIBLE IN 2014
BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin,
Minnesota, that the following sums be levied for the current year, collectible in 2013 upon the
taxable property in the City of Orono, for the following purposes:
General Fund - Operating $3,946,260
Big Island Vets Camp Bond 2005 - HRA 210,000
G.O Improvement Bond 2008 199,200
GO Improvement Refunding Bond 2009 2,980
G.O. Improvement Bond 2010 343,320
TOTAL ALL LEVIES 4 701 760
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the
County Auditor of Hennepin County, Minnesota.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held
September 10, 2012.
ATTEST:
Rachel Dodge, City Clerk Lili Tod McMillan, Mayor
Page 1
A RESOLUTION TO ADOPT THE
PRELIMINARY 2014 GENERAL FUND BUDGET
BE IT RESOLVED,by the City Council of the City of Orono,County of Hennepin,
Minnesota that the preliminary 2014 General Fund budget is determined to be as follows:
ESTIMATED REVENUES
Taxes - General $3,946,260
Licenses and Permits 331,600
Intergovernmental 203,220
Charges for Services 2,493,350
Fines and Forfeits 160,500
Interest Income 45,500
Recreation Fees 120,000
Miscellaneous 33,200
TOTAL 7 333 630
APPROPRIATED EXPENDITURES
General Government $1,011,463
Public Safety 4,830,385
Street Maintenance 461,499
Parks and Recreation 226,448
Engineering - Unallocated 30,000
Reimbursable Expenditures 64,160
Special Projects and Contingency 117,900
Capital Outlay 191,775
Transfers to Other Funds 400,000
TOTAL 7 333 630
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting
held September 9, 2013.
ATTEST:
Rachel Dodge, City Clerk Lili Tod McMillan, Mayor
v
j ' r T `'��-l_\l�V\..p�.�...�:.� ��
TO: Mayor McMillan and Council Members
FROM: Ron Olson, Finance Director
DATE: July 22, 2013
SUBJECT: 2014 Budget
Attachments:
A.Revenues
B. Expenditures
C. Septic Permits 2012/2013
D.2004 Arbitration Award
E. 2006 Arbitration Award
F. Westonka History Museum Letter
G.Wage History
H.Debt Service Levy
I. Operating Budget Forms
J. What If Forms
K.Council Goals
L. June Budget Memo
The draft 2014 budget reflects an effort to address current operating needs during an extended period in
which traditional revenue sources have been flat or decreasing. Inflation, while increasing at the
relatively low rate of 1.8%(June 2012—2013)does impact the city's ability to maintain service levels
while keeping taxes flat. Revenues and additional expenditures related to the new Mediacom franchise
agreement are not included in the current draft budget. Once the expenditures are better understood,
they will be added to a new department in the General Fund. Because the revenues will exceed the
expenditures, the additional expenditures will not impact the tax levy.
Revenue
The General Fund revenue budget as presented has not increased from the 2013 budget. While the
overall revenue budget is flat, there were line items that changed significantly. A summary of the
changes can be found in the revenue portion of the Major Budget Impacts table that is included with the
revenue information.
At this time, the revenue budget has been prepared with no increase in the property tax levy. If the
adopted budget includes a 0% increase in the levy, it will be the 3�d consecutive year without an
increase. As a result of action taken by the 2013 Legislature, the maximum amount that the tax levy
could increase would be 3% which is $118,390.
A number of revenue categories are being reduced. Licenses& Permits is being decreased by$8,100
(-2.38%). $4,600 of the decrease is the result of 2014 being the 2°d year of the two-year dog license
cycle. This revenue will increase in 2015. The remaining decrease is in the Mechanical Permit line
item. This is decreasing $3,000 to bring it in line with recent history. Other Governmental Revenues
are being decreased by $5,000 (-2.4%). This is to account for decreasing revenues from the Safe and
Sober Grant program. Miscellaneous Revenues are decreasing$7,000 (-5.47). $2,000 is the result of
moving the recycling program out of the General Fund and into an Enterprise Fund. The penalty related
to the late payment of recycling charges is still collected; however it will be recorded in the Recycling
Fund. The remaining $5,000 is a reduction in Golf Course revenue.
The remaining revenue categories are increasing. Charges for Service is increasing by$14,300(.57%)
mainly as the result for the $38,500 increase in the Mound service contract. Other line items that are
increasing in the category are Plan Check/Site Exam Fees with are increasing$8,000(6.84%)and Filing
Fees which is a line that was not previously budgeted. Conditional Use Fees are being decreased by
$6,000 (-16.67%) to reflect actual collections in recent years. Engineering and Legal Fees are being
reduced$30,000(54.55%). This reduction is offset by a reduction of pass-through expenditures in the
expenditure budget The Fines category is being increased by$4,000(2.56%)with the increase being to
Court Fines. The Other Sources category is being budgeted to increase by a net amount of$2,500
(3.38%). Interest on Investments is being increased by$5,000 while Miscellaneous Revenue is being
decreased by $2,500.
Expenditures
The goal for staff was to develop budgets with a zero increase over the 2013 budget. This goal was
reached for the expenditure budget; the draft budget that is being presented is for the same amount as
the 2013 budget. As indicated above, a cost of living increase was not included in the expenditure
budget. However,the Contingency]ine item has been increased by$76,403 and would be available to
fund wage increases. $38,500 of this amount is from the 2.5%increase in the Mound contract and was
identified as being for potential wage increases as a result of union negotiations. The balance of
$39,403 is available for wage increases or other Council priorities.
The following departments have budget increases greater than 1%. Because 2014 is an election year,
Elections is increasing by$21,770. This budget includes an amount of$3,242 in overtime for the City
Clerk. The line for Temporary Employees has also been increased from previous election years to
reflect the anticipated increase in use of election judges during the absentee voting period. The Finance
budget is increasing by $10,342 (3.28%). This is the result of the recent change of the IT Technician
position to Full-Time from .75 FTE. The Assessing budget is increasing by $15,000 (10.7%). This
amount is set by Hennepin County and is not under our control. Staff has been in contact with
Hennepin County about the size of the increase. Fire Protection is currently budgeted to increase
$11,000(2.86%). This increase is based on preliminary numbers provided by Long Lake at the last Fire
Commission meeting and an increase of$2,014 (6.5%) from Wayzata. The final fire budget amount
may be decreased. In addition to the increase to the contingency line item discussed above, the
Operating Transfers line in the Special Projects and Contingencies budget is increasing by $15,275.
This is an increase in the transfer to the Police Infrastructure Fund related to the Mound contract.
A number of General Fund Departments are able to be reduced. The Administration budget is
decreasing by$74,800 (22.2%)by the elimination of the Deputy Clerk position. The Human Services
budget has decreased by $2,000 to reflect a change in budgeting for the Sojourner Project. This is a
program that offers services to women and children whom are victims of domestic violence. It is
utilized by the Police Department and the budgeting was changed so that our contract cities would pay a
share of the bill. One of the actions taken by the 2013 Legislature was to reestablish the sales tax
exemption for Cities. In Central Service,various line items that were subject to the sales tax have been
reduced by a total of$8,670. This has resulted in a decrease of$7,942(-3.2%)for the department. The
line item for postage has been increased by a total of$2,000: $1,000 to adjust the base budget to actual;
and an additional $1,000 for postage on an additional newsletter. Printing and Publishing was also
adjusted slightly for an additional newsletter, but the increase was largely offset by the sales tax
exemption. The Professional Services line item in this budget was increased to cover additional
expenditures related to online code updates.Public Works is another department that is seeing a budget
decrease that is largely the result of the sales tax exemption. The budget is decreasing by $10,820
(2.3%).
The Police Department budget shows a small decrease of$6,626(-.17%). However,within the budget
certain line items had significant changes. The total wages total a decrease of$51,515. This is due to
two factors. First,with the retirement of a senior officer,the department realizes a savings of$21,000.
The second factor involves budgeting for the Mound service contract. The 2013 budget included a
temporary position for the transition period. This position has been removed from the 2014 budget.
Other lines in the police budget that are out of our control include:PERA,Liability Insurance,and Fuel.
The 2013 Legislature changed the contribution rates for the Police and Fire Plan of PERA. This was an
$18,000 to the budget. The League of Minnesota Cities Insurance Trust changed their premium
structure to increase the premiums for cities that have a police department. This is a$12,000 increase.
The motor fuels line item is being increased by $9,600.
The Police Department was of the departments that benefited from the sales tax exemption. The total
estimated savings for the General is $35,000. The amounts by department are: Central Service -
$8,670,Police-$15,000,Public Works- $8,220,and Parks-$2,800. Other departments will see small
savings (less than $100) that were not adjusted in the budget.
Items for Discussion
At the June work session, the Council provided direction on a number of items and requested more
information on other items. The items discussed were:
• Tax Levy —At the Council's direction the budget has been prepared with no increase in the
property tax levy.
• Building Inspections—The Council indicated that it was not inclined to outsource plan review
or inspections at this time. Outsourcing plan review may be considered in future budgets.
• Septic Program — The Council requested information on the amount of time that is spent
administering the program. It is estimated that the Septic Inspector spends 25% of his time
administering the septic program. In addition,the Administrative Support Assistant spends an
estimated 5%of her time updating the pumping records database. The Utility Billing clerk also
has time spent processing the annual billing. The other direct expense for the program is
postage. The total direct expenses for the program are $26,750. This amount does not include
any allocation for expenses for the required office space or equipment. The Council was also
interested in the cost of a septic permit which is $200. A report for total septic permit revenue
for 2012 and 2013 year-to date is attached.
• Union Wages — Negotiations with the labor unions have not been started at this point. In
anticipation of some level of negotiated increase,the Council directed that$38,500 be added to
the contingency line item. Each 1% wage increase amounts to an increase of$21,350. A total
of $42,700 has been allocated in the contingency line item which will cover a 2% wage
increase. The Council also requested copies of previous arbitration awards. These are included
as attachments D and E.
• Non-Union Wages—Council requested the development of a new wage scale that would allow
for wage increases that were not cumulative. The framework for this proposal will be provided
for your review at the August work session. There is currently $35,203 available in the
contingency account. The budget only has funds for up to a 1.9% increase for non union
employees. Each 1% increase amounts to $18,000.
• Health Insurance—The Council directed staff to make a recommendation for an increase in the
insurance contribution. Insurance premiums are increasing by 13.3%. Depending on the high
deductible plan that is chosen,this is between an increase of between $90 and $100. The draft
budget has been prepared with an increase of$50 for employees that choose family coverage.
Employees that choose single coverage or waive insurance will not receive a contribution
increase. In addition,our agent has indicated that we should discontinue offering the additional
$50 per month amount for employees that waive insurance. This recommendation is being
made based on the current interpretation of the Affordable Care Act provisions. The final
determination has not yet been made.
• Additional Newsletter—The budget has been prepared to accommodate three newsletters per
year. A majority of the increase is for postage. Printing and Publishing was also increased very
slightly.
• Westonka History Museum — The Council decided not to fund the request. A draft letter
informing the museum of the decision is provided as attachment F.
• Street Maintenance Funding—This was not discussed at the June work session. An Operating
Budget decision form is included for this issue.
• CIP Funding— This was not discussed at the June work session. This is a long term funding
issue and will likely require several budgeting periods to accomplish.
• Council Goals — This was not discussed at the June work session. The City Council has
provided individual goals via email which have been compiled in Attachment L. The City
Council may want to prioritize these goals as a group and consider how to accomplish them
within the 2014 budget.
Operatin� Bud�et Decision Forms
Included with this memo are 2014 Orono Operating Budget Decision forms (Attachment I). These
forms are used to justify additions/reductions from the base budget. One of the items, the additional
budget amounts for election overtime and the increased use of election judges have been included in the
base budget. If the council does not approve this change, the budget would be reduced by $6,930.
The forms for Navarre and Street Maintenance are not in the included in the draft budget and would
require an addition. The final form would decrease expenditures by reducing the hours worked by the
Golf Course Supervisor.
What If
Staff was asked to provide information regarding additional budget reductions or increases if the
available funding changed. For Public Works, Parks, and the Golf Course the increases and decreases
were all related to maintenance items. Maintenance in these departments is arguably being underfunded
at this time,so further reductions could be problematic. Other than maintenance,any reductions would
have to involve staffing. If funding was available,the Zoning Department would recommend hiring an
additional planner. The remaining
Debt Service Levies
The total levy needed for debt service in 2014 is remaining constant at $691,000; this is the same
amount as in 2013. Beginning in 2015 the debt service requirements begin to decrease.
Information on the debt service levy is included as attachrnent H.
Next Steps
Staff is looking for feedback from the Council on the budget information that is being presented.
Based on the feedback, staff will refine the budget and bring it back to the Council at the August
work session for additional input. The preliminary budget and tax levy will be approved at the
September 9`" council meeting. Once the preliminary tax levy is adopted, it can only be decreased.
The preliminary budget however, can be increased or decreased as updated information becomes
available.
1'1 �� �C�� w���� \
Current Insurance Contribution Uses:
The ability of employees to receive a portion of the City's insurance contribution as cash
has been an area of concern for a number of budgets. In order to help the Council make
this decision the following enrollment forms have been included to help you understand
how employee use the contribution.
In the first example, the employee has elected single health insurance coverage. The
employee has also chosen to use some of the remaining contribution to purchase long and
short term disability and supplemental life insurance. The remaining amount will be
contributed by the employee to their deferred compensation plan.
In the second and third example, the employees use the entire amount of the contribution
to purchase insurance. One employee selects single health insurance and purchases dental,
disability and life insurance. The employee also uses some of the contribution to fund an
HSA to help cover insurance deductibles. All of the City's health plans are high deductible
plans ($2,500 single, $5,000 family). The third employee has family health coverage. The
cost of family coverage exceeds the City Contribution.
As the Council is aware, approximately one-third of our employees waive coverage
altogether; electing instead to receive a portion of the City's insurance contribution as cash.
The City can choose to eliminate the remove the ability to receive cash. The Council would
need to decide if options like funding an HSA or a flexible spending account (Medical or
Dependent Care) would still be an allowed use of the contribution. These are not
insurances, but are valued by the employees that use them.
CITY OF ORONO
FLEX/BLE BENEFITS ENROLLMENT FORM
Januarv 1 7n'I� — I7P�`AIYfI1AP �� 7l1��
�'��c.���A. t,J�i�\,. l`..t� �
Pre-Tax Premiums
REQU/RED "CORE"or EMPLOYER PA/D BENEFITS Per Month
■ Basic$10,000 Life and Accidental Death and Dismemberment Insurance �. $.95
MED/CAL COVERAGE OPTIONS: Enter the month/y cost of inedica/option in Box 2. Y6L�� vv
2. Xy
Aware Network $2.500 Ded HRA $2,500 Ded HSA
Single ❑$ 483.00 ❑$ 441.50
Employee+Spouse ❑$ 1013.50 ❑$ 927.00
Employee +Child(ren) ❑$ 965.00 ❑$ 883.00
Family �$1254.50 ❑$1148.00
Accord Network $2.500 Ded HRA $2,500 Ded HSA 3 �C-'�'�. ��
Singie �i I$ 464.00 ❑$ 425.00
Employee+Spouse �$ 974.50 ❑$ 891.50
Employee +Child(ren) ❑$ 927.50 ❑$ 849.00
Famiiy ❑$1206.00 ❑$1104.50
If HRA option (select one) �Single(2500)HRA $104.17 ❑Family(5000)HRA $208.33
(Enter amount in Box 3.)
❑ I wish to waive medical coverage
You must be covered by a group sponsored plan elsewhere and provide evidence of coverage in
order to waive coverage.
DELTA DENTAL COVERAGE OPTIONS: Check box in front of opfion you
choose,enter the monthfy cosf in Box 4.Policy Number (OFFICE USE ONLY) 4
Select One:
❑ Single Dental Coverage for You $ 40.00
❑ Single+One Dental Coverage for You $ 77.15
❑ Family Dental Coverage for You and Your Dependents $ 106.35
HEALTH SAVINGS ACCOUNT CONTR/BUT10N (HSA ONL1�
Annual Employee Contribution$ = 12 months = monthly contribution(Box 5) 5•
FLEXIBLE SP,ENDING ACCOUNTS
��,.
Health Care ReimbursementAccount �
Annual Coverage$ (max.$1,800) = 12 months = monthly contribution g.
Dependent Day Care Reimbursement Account
Annual Coverage$ (max.$5,000) + 12 months = monthly contribution �.
MONTHLY COST OF PRE-TAX BENEFITS
Add Boxes 1 through 7 and enter total in Box 8. s.
,s6�_ �2,
City of Orono
CITY OF ORONO
FLEXIBLE BENEFITS ENROLLMENT FORM
After-Tax Premiums
Per Month
ASSURANT LONG TERM D1SA81LITY COVERAGE: Enter the monthly costs in Box 9.
Ltd Policy Number��'�� L��S Indicate if this is a change from present coverage:
❑ change �]/f-io change
PRESENT INCREASE/ GRAND EFF.DATE
ANNUAL SALARY AMOUNT DECREASE TO2TAL (OFFICE USE ONLY)
Employee Long-Term Disability $ $ $ -J, �� 9 �� ��
COLONIAL SHORT TERM DISABItITY COVERAGE: Enter the monthly costs in Box 9A.
Employee Short-Term Disability $ $ $ `�`� 9A� y� . Z Z
LONG TERM CARE $ Box 90A. 10A.
SUPPLEMENTAL LIFE COVERAGE OPTIONS:Enterthe month/y costs in Boxes!1, 12,8 13
Indicate if this is a change from present coverage: ❑ change Bl no change
PRESENT INCREASE/ GR,4ND EFF.DATE
AMOUNT DECREASE TOTAL (OFFICE USE ONLY)
Employee Additional Life $ $ $��i�_ ��. 3`�
Spouse Life $ $ $
Dependent Life Insurance ❑ Yes ❑ No 12
Dependent Life $5000 $10,000 �.7V
• Complete evidence of insurability on separate form(forms available from Human Resources) 13. •��
MN NCERS Plan Life trtsurance $16.00. Enter tota/in Box 14. �4� �(,,�
MONTHLY COST OF AFTER-TAX BENEFITS Add Boxes 9 through 14 and enter tota!in Box 15. c�
15. �/�� 4Z
TOTAL MONTHLY COST OF ELECTED BENEFITS Total Cost of Monthly
Premiums
Add Pre-tax Premiums (Box 8)+After-tax Premiums(Box 15)=Total Monthly Cost of
All Benefits. Enter total in Box 16. 16' 7�-'-C'L�
EMPLOYER CONTR/BUTION Electing Medical$ �u' Waiving Medical� 1�. ��S, �'
EMPLOYEE CONTR1BUTlONS (This is your cost of Bene�ts) ,$ ls-� 4�
If the total cost of your Benefits entered in Box 16 exceeds the Employer Contribution in Box 17.the
difference will be deducted from your paychecks in either pre-tax or after-tax dollars,depending on your
election. The actual dollar amount deducted per paycheck may vary depending upon the number of
paychecks you receive during the month and when deductions are made.
Enter the difference in Box 18.
CASH BENEFlT �s�
19. ���', �/
❑ If Box 16 is less than Box 17,enter the difference in Box 19. This amount will be added to your
paycheck as taxable income..................................................................................................
� OR
�LI I elect to take any taxable income listed in Box 19 and make an employee contribution to my 457
Plan. 1 understand that this Plan is not and cannot be a formal part of the Cafeteria Plan.
I understand that in order to enroll in the 457 Plan I must complete the appropriate forms.
I hereby authorize my employer to make the employer conMbution plus my employee payroll deduclions,if any,indicated above for the Plan Year. I understand that the payroll deduction amounts above will
be available for the reimbursement of my qualifying expenses incuned during the Plan Year and/or for the payment of my premiums in accordance with the terms of the formal Plan Documents.
On behalf of myself and anyone enrolled on or added to this application("Us"), I authorize any health care professional or entity to give BCBS Minnesota or any of its designees any and all records or
information pertaining to medical history or services rendered to Us.I further consent,on behalf of Us,to BCBS Minnesota's use and disclosure of protected health information tor routine purposes,including
payment,treatment and health care operations,described in the Privacy Notice on the back of this form.BCBS Minnesota may use and disclose our protected health information for routine purposes for as long
as necessary in Ihe connection with the coverage provided to Us.For purposes of facilitating enrollment this consent also authorizes BCBS Minnesota to obtain information about Us for 26 months from the
date of signature.I understand that I have the nght to request restndions on the use or disclosure of protected health information.BCBS Minnesota is not required to agree to any such restrictions,but if it
does agree,BCBS Minnesota will abide by the terms of the restrictions.I understand that I have the nght to review the Privacy Nolice before signing this form.I also understand that BCBS Minnesota reserves
the right to change its Privacy Notice,in which case I will be provided with a revised Privacy Notice.This authorization does not extend to a release conceming Ihe performance of,or results of,a test to
determine the presence of the HIV antibody or other bloodbome pathogen for persons as described on the front cover of this enrollment form.I also authorize on behalf of Us the use of a Social Security
Number for the purpose of identificatpn.The information provided on this application is accurate and complete.I understand and agree that any omissions or incorrect statements knowingly made by Us on this
CITY OF ORONO
FLEXIBLE BENEF/TS ENROLLMENT FORM
� ;��j��. U 5 t C.c��+,��c�► Dv'4��p ti1 � s.� o��c- �r.s;
Pre-Tax Premiums
REQUIRED "CORE"or EMPLOYER PAID BENEFITS Per Month
■ Basic$10,000 Life and Accidental Death and Dismemberment Insurance �. $,95
MEDICAL COVERAGE OPTIONS: Enter the monthly cost of inedicai option in Box 2. 2 l�/<jI`� �j'Q
Aware Network $2,500 Ded HRA $2,500 Ded HSA
Single ❑$ 483.00 � 441.50
Employee+Spouse ❑$1013.50 0$ 927.00
Employee +Child(ren) ❑$ 965.00 ❑$ 883.00
Family ❑$1254.50 ❑$1148.00
Accord Network $2.500 Ded HRA $2,500 Ded HSA 3
Single ❑$ 464.00 ❑$ 425.00
Employee+Spouse ❑$ 974.50 ❑$ 891.50
Employee +Child(ren) ❑$ 927.50 ❑$ 849.00
Family ❑$1206.00 ❑$1104.50
If HRA option (seleCt one) ❑Single(2500)HRA $104.17 �Family(5000)HRA $208.33
(Enter amount in Box 3.)
❑ I wish to waive medical coverage
�,�__. : ,�u:., ,..,.,..�.� .,a.,.,.:.,._,
You must be covered by a group sponsored plan elsewhere and provide evidence of coverage in
order to waive coverage.
DELTA DENTAL COVERAGE OPTIONS: Check box in front of option you
choose,enter the monthly cost in Box 4.Policy Number (OFFICE USE ONLY) 4• ��•��
Select One:
�ingle Dental Coverage for You $ 40.00
❑ Single+One Dental Coverage for You $ 77.15
❑ Family Dental Coverage for You and Your Dependents $ 106.35
HEALTH SAV/NGS ACCOUNT CONTR/BUTION (HSA ONL�
Annual Employee Contribution$�.��� = 12 months = monthly contribution(Box 5) 5' Z,�Q.�D
FLEXIBLE SPEND/NG ACCOUNTS
Hea/th Care Reimbursement Account A
Annual Coverage$ (max.$1,800) = 12 months = monthly contribution g.
Dependent Day Care Reimbursement Account
Annual Coverage$ (max. $5,000) = 12 months = monthly contribution 7_
MONTHLY COST OF PRE-TAX BENEFITS
Add Boxes 1 through 7 and enter total in Box 8. 8 �82 . t��
City of Orono
CITY OF ORONO
FLEX/BLE BENEFITS ENROLLMENT FORM
After-Tax Premiums
Per Month
�SSURANT LONG TERM DISABILITY COVERAGE: Enter the monthly costs in Box 9.
Ltd Policy Number�q�ZS Indicate if this is a change from present coverage:
❑ change �no change
/� PRESENT INCREASE/ GRAND EFF.DATE
NNUAL SALARY D� � AMOUNT DECREASE TOTAL (OFFICE USE ONLY)
mployee Long-Term Disability $ C9d0. $ $ �.Gic�O. 9. g� ��
:OLONIAL SHORT TERM DISABILITY COVERAGE: Enter the monthly costs in Box 9A.
mployee Short-Term Disability $ $ $ 9A•
ONG TERM CARE $ g r'�D Box 10A. 10A. C�S. 74
UPPLEMENTAL LIFE COVERAGE OPTIONS:Pnter the monthly costs in Boxes 11, 12,&13
idicate if this is a change from present coverage: ❑ change ,�no change
PRESENT INCREASE/ GRAND EFF.DATE
AMOUNT DECREASE TOTAL (OFFICE USE ONLY)
mployee Additional Life $�_ ,�`�`S(s�$ "" $� "`r" 11. �✓. �
pouse Life $ $ $
�ependent Life Insurance ❑ Yes �' No 12
Dependent Life $5000 $10,000
Complete evidence of insurability on separate form(forms available from Human Resources) �3
iN NCERS P/an ❑ Life Insurance $16,00. Enter tota/in Boz 14. 14.
iONTHLY COST OF AFTER-TAX BENEFITS Add Boxes 9 through 14 and enter total in Box �5 ��� �O
5.
OTAL MONTHLY COST OF ELECTED BENEFITS Total Cost of Monthly
Premiums
dd Pre-tax Premiums (Box 8)+After-tax Premiums (Box 15)=Total Monthly Cost of
II Benefits. Enter total in Box 16. 16. � 3 �� ��
'MPLOYER CONTRIBtlTION Electing Medical$ yl , Waiving Medical�_ ��. �`� �
MPLOYEE CONTRI6UTIONS (This is your cost of Bene�ts) 2 2 � ��
18.
the total cost of your Benefits entered in Box 16 exceeds the Employer Contribution in Box 17.the
fference will be deducted from your paychecks in either pre-tax or after-tax dollars,depending on your
ection. The actual dollar amount deducted per paycheck may vary depending upon the number of
3ychecks you receive during the month and when deductions are made.
nter the difference in Box 18.
ASH BENEFIT �9
❑ If Box 16 is less than Box 17,enter the difference in Box 19. This amount will be added to your
paycheck as taxable income..................................................................................................
OR
❑I elect to take any taxable income listed in Box 19 and make an employee contribution to my 457
Plan. I understand that this Plan is not and cannot be a formal part of the Cafeteria Plan.
I understand that in order to enroll in the 457 Plan I must complete the appropriate forms.
ereby authorize my employer to make the employer contnbution plus my employee payroll deductions,if any,indicated above for the Plan Year. I understand that the payroll deduction amounts above will
available for the reimbursement of my qualifying expenses incuned dunng the Plan Year and/or for the payment of my premiums in accordance with the terms of the formal Plan Documents.
i behalf of myself and anyone enrolled on or added to this application("Us"), I authonze any health care professional or entity to give BCBS Minnesota or any of its designees any and all records or
ortnation pertaining to medical history or services rendered to Us.1 further consent,on behalf of Us,to BCBS Minnesota's use and disclosure of protected health information for routine purposes,including
yment,treatment and health care operations,described in the Privacy Notice on the back of this form.BCBS Minnesota may use and disclose our protected health infortnation for routine purposes for as long
necessary in the connection with the coverage provided to Us.For purposes of facilitating enrollment this consent also authonzes BCBS Minnesota to obtain information about Us for 26 months from the
te of signature.I understand that I have the right to request restrictions on the use or disclosure of protected health information.BCBS Minnesota is not required to agree to any such restrictions,but if it
es agree,BCBS Minnesota will abide by the terms of the restnctions.I understand that I have the nght to review the Privacy Notice before signing this fortn.I also understand that BCBS Minnesota reserves
e nght lo change its Pnvacy Notice,in which case I will be provided wi a revised Privacy Notice.This authonzation does not extend to a release conceming the performance of,or results of,a test to
termine the presence of the HIV antibody or other bloodbome patho n for persons as described on the front cover of this enrollment fortn.I also authorize on behalf of Us the use of a Social Security
mber for the purpose of identification.The information provided on s application is accurate and complete.I understand and agree that anV omissions or incorrect statements knowinolv made bv Us on this
C1TY OF ORONO
;, „ FLEX/BLE BENEFITS ENROLLMENT FnQ�v►
��.�;�� �a�e��.�
Pre-Tax Premiums
REQUIRED "CORE"o�EMPLOYER PAID BENEFITS Per Month
■ Basic$10,000 Life and Accidental Death and Dismemberment Insurance �• $.95
MEDICAL COVERAGE OPTIONS: Enter the monthly cost of inedical option in 8ox 2. �
2.
Aware Network 52.500 Ded HRA 52.500 Ded HSA
Single ❑$ 483.00 ❑$ 441.50
Employee+Spouse ❑$1013.50 ❑$ 927.00
Employee +Child(ren) ❑$ 9fi5.00 ❑$ 883.00
Family ❑$ 1254.50 ❑$1148.00
Accord Network $2.500 Ded HRA $2.500 Ded HSA 3,
Single ❑$ 464.00 ❑$ 425.00
Employee+Spouse ❑$ 974.50 ❑$ 891.50
Employee +Child(ren) ❑$ 927.50 �$ 849.00
Family ❑$1206.00 ❑$1104.50
If HRA option (select one) ❑Single(2500)HRA $104.17 ❑Family(5000)HRA $208.33
(Enter amount in Box 3.)
❑ I wish to waive medical coverage
You must be covered by a group sponsored plan elsewhere and provide evidence of coverage in
order to waive coverage.
DELTA DENTAL COVERAGE�PTIONS: Check box in front of opfion you
choose, enfer the month/y cost in Box 4.Policy Number (OFFICE USE O v� 4�
Seiect One: `/
rJ Single Dental Coverage for You $ 40.00 ` ���"�
� Single+One Dental Coverage for You $ 77.Y5 V
�7 Family Dental Coverage for You and Your Dependents $ 1U6.35
„� HEALTH SAVINGS ACCOUNT CONTR/BUTION (HSA ONLI�
��� _ Annual Employee Contributio; ��SrJ•� = 12 months = monthly contnbution(Box 5)
5� � 53� Sa
FLEX/BLE SPENDING ACCOUNTS
liealth Care Reimbursement Account
Annual Coverage$ (max.$1,800) = 12 months = monthly contribution g,
Dependent Day Care Reimbursement Account
Annual Coverage� (max.$5,000) = 12 months = monthly contribution 7.
MONTHLY COST OF PRE-TAX BENEFITS
Add Boxes 1 through 7 and enter total in Box 8. 8� 3 �� .L��
�k
� City of Orono
V ��
CITY OF ORONO
FLEX/BLE BENEFITS ENROLLMENT FORM
After-Tax Premiums
Per Month
ASSURANT LONG TERM D/SAB/LITY COVERAGE: Enter the monthly costs in eox 9.
Ltd Policy Number Indicate if this is a change from present coverage:
❑ change � no change
7����-�0 PRESENT INCREASE! GRAND EFF DATE
ANNUAL SALARY AMO/U�NT\ DECREASE T (OFFICE USE ONLY)
Employee Long-Term Disability $ v $�$��� � 9' ��f. �� r+v
COLONIAL SHORT TERM DISABILITY COVERAGE: Enter the monthly costs in Box 9A.
Employee Short-Term Disability $� $�P����� 9A. �f�p ;;{� ,��
�
LONG TERM CARE $ � Box 10A. 10A.
SUPPLEMENTAL LIFE COVERAGE OPTIONS:Enter the monthly costs in eoxes 11, 12,8 13
Indicate if this is a change from present coverage: ❑ change ❑ no change
PRESENT INCREASE/ GRAND EFF.DATE
AMOUNT DECREASE TOTAL (OFFICE USE ONLY)
Employee Additional Life $ $ $ ��
Spouse�ife $ $ $
Dependent Life Insurance ❑ Yes ❑ No 12_
Dependent Life $5000 $10,000
• Complete evidence of insurability on separate form(forms available from Human Resources) 13.
MN NCERS Pian ❑ Life Insurance $16.00. Enfer tota/in Box 14. 14.
MONTNLY COST OF AFTER-TAX BENEFITS Add eoxes 9 through 14 and enter tota/in 8ox 15. �� r,�C�l
15. v i
,
TOTAL MONTHLY COST OF ELECTED BENEFITS Total Cost of Monthly
Premiums
Add Pre-taz Premiums(Box 8)+After-tax Premiums(Box 15)=Total Monthly Cost of 16. ' (���, �
All Benefits. Enter total in Box 16.
EMPLOYER CONTR/BUTION Electing Medical$ Waiving Medical�_ ��. � � � —
EMPLOYEE CONTRIBUTIONS (This is your cost of Benefits) J��� �
18.
If the total cost of your Benefits entered in Box 16 exceeds the Employer Contribution in Box 17.the
difference will be deducted from your paychecks in either pre-tax or after-tax dollars,depending on your
election. The actual dollar amount deducted per paycheck may vary depending upon the number of
paychecks you receive during the month and when deductions are made.
Enter the difference in Box 18.
CASH BENEFIT �s.
❑ If Box 16 is less than Box 17,enter the difference in Box 19. This amount will be added to your
paycheckas taxable income..................................................................................................
OR
❑I elect to take any taxable income listed in Box 19 and make an employee contribution to my 457
Plan. I understand that this Plan is not and cannot be a formal part of the Cafeteria Plan.
I understand that in order to enroll in the 457 Plan I must complete the appropriate forms. �
I hereby authonze my employer to make the employer contribution plus my employee payroll deductions,if any,indicated above for the Plan Year. I understand that the payroll detluction amounts above will
be available for the reimbursement of my qualifying expenses incurretl tluring the Plan Year andior for the payment of my premiums in accordance with the terms of the formal Plan Documents.
On behalf of myself and anyone enrolletl on or added to this application('Us"),I authonze any health care professional or entity to give BCBS Minnesota or any of iLs designees any antl all rec�s or
infortnation pertaining to medical history or services rentlered to Us.I further consent,on behalf of Us,to BCBS Minnesota's use and disclosure of protected health mformation for routine purposes,inGuding
payment,treacment and health care operations,described in the Privacy Notice on the back of this form.BCBS Minnesota may use and disclose our protected health information for routine purposes for as long
as necessary in the connedion with the coverage provided to Us.For purposes of facilitating enrollment Nis consent also authorizes BCBS Minnesota to obtain information about Us for 26 months from the
date of signature.I untlerst2nd that I have the right to request restrictions on the use or disclosure of protected health informatlon.BCBS Minnesota is not required to agree to any such restrictions.but if it
tloes agree,BCBS Minnesota will abitle by the terms of the restridions.I understand that I have the nght to review the Privacy Notice before signing this form.I also understand that BCBS Minnesota reserves
the right to change its Privacy Notice,in which case I vrill be provided with a revised Privacy Notice.This authorization dces not eMentl to a release concerning the performance of,or results of,a test to
deterrtdne the presence of the HIV an6body or other bloodbome pathogen for persons as described on the front cover of this enrollment form.I also authorize on behalf of Us the use of a Social Secunty
Numoer for the purpose of i�lificationi he i�formation provided on this application is accurate and complete.I understand and agree that any omissions or incorrect statemenLs knowingly made by Us on this
/a�-�-���. �„a_�v � �
MEMORANDUM
TO: Orono City Council
FROM: Jessica Loftus, City Administrator
SUBJECT: Employee Compensation
DATE: August 26, 2013
Employee compensation is set using the principles of equity, external market
competitiveness, as well as policy objectives as established by the City Council. The
City's current compensation plan is fair and equitable but needs to be reviewed to
achieve the Council's strategic directives. To accomplish a flat levy for our residents,
we must analyze how to contain personnel costs which are continuously rising as
shown in Table 1.
Table 1 - Recent history for wage increases:
Consumer
Year Union Non-Union Price Index
2013 1.00% 1.00% 1.70% YTD
2012 7/1 1.00% 1.00% 1.70%
2011 1.00% 1.00% 3.00%
2010 1.00% 1.00% 1.50%
2009 3.00% 3.50% 2.70%
2009 7/1 0.50%
2008 3.00% 3.00% 0.10%
2008 7/1 0.50%
2007 4.00% 3.00% 4.10%
2006 3.00% 3.00% 2.50%
2005 3.00% 3.00% 3.40%
2004 3.00% 3.00% 3.30%
2003 3.00% 3.00% 1.90%
2002 3.50% 3.75% 2.40%
2002 7/1 0.50%
2001 3.00% 3.25% 1.60%
2001 7/1 0.50%
2000 2.00% 2.00% 3.40%
2000 7/1 1.00% 1.00%
Avera e 2.68% 2.54% 2.47%
1
Table 1 illustrates the constant pressure for wages to move up to keep pace with
"inflation" or the desire to provide a similar standard of living for employees over time.
Cities, along with the federal and state government, often look at cost-of-living
adjustments (COLA) when setting salaries. One measure is the consumer price index
(CPI), published by the Bureau of Labor Statistics, U.S. Department of Labor. The CPI
is a measure of the average change over time in the prices paid by consumers for
goods and services. Currently, the City adopts the annual resolution for compensation
adjustment consisting of an across-the-board COLA increase. The past COLA
increases have been loosely based on the change in the CPI with additional
consideration given to what other cities are doing and the condition of the budget/tax
levy.
The columns in Table 1 point out that Orono has two different employee groups for
compensation purposes. One of the groups is represented by labor unions and their
compensation is negotiated as part of a collective bargaining agreement and hence
cannot completely be set into a formal pay structure. The other group is non-union
employees which are compensated according the City Council's annual compensation
resolution. Attachment A provides the current policy from the employee handbook.
I've also attached the current 2013 position groupings and pay ranges in Attachment
B.
Options:
As you may know, the City is considered a "service" organization that provides its
residents with police protection, snow plowing, engineering, water and sewer utilities
and more. As a "people —driven" or service organization, the major expenditure
category in the General Fund budget is Personnel Services (wages and benefits)
accounting for 65% of the 2013 budget. Because employee compensation plays such a
large role in the City's finances, I've listed three changes to consider which may help
achieve the Council's strategic directive of containing personnel costs:
1. Consider a lump-sum only payment instead of COLA increases (similar to
Hennepin County).
Here is the language from a recent Hennepin County union contract for your
consideration:
• "Employees who have 18 or more years of continuous service with the Employer
as of January 1 of the current year shall receive a supplemental cash payment of
$150 paid over a payroll year at a rate of$5.77 per payroll period."
This is essentially longevity pay (but in a lump sum) which we don't currently
offer for non-union employees but longevity is provided to union employees.
2
• "A lump sum of$300 in 2013 shall be paid to benefit earning employees of
record whose wage rate is equal to or less than $18.00 per hour. In 2013, this
lump sum shall be paid the first full payroll period of 2013."
Only one employee makes less than $18 per hour in Orono. However, setting
the bar at $25 per hour would include the entire technical/administrative group
and would exclude the supervisory/administrative positions which might
accomplish the same "low wage incentive" intended by this language.
• "A $500 cash lump sum shall be paid to all benefit earning employees of record
effective and payable the first full payroll in 2012."
It appears every Hennepin County employee was afforded a lump sum payment
in their first year of the contract (2012) but only longevity and lower wage earners
received a lump sum in the second year (2013).
The advantage of this option is the lump sum payment does not compound the base
wage thereby having less impact on the following year's budget. A possible
disadvantage is employees may not perceive the onetime payment as sustainable for
them to cover their costs of living in years ahead. They might also be less clear on what
to expect from compensation going forward as lump-sum payments may be perceived
as variable or unstable. This option could also have impacts on pay equity. For
example, all non-union employees with more than 15 years of service are male.
2. Consider an employee compensation system that adds the pay steps of
"target" and "maximum" and also utilizes lump sum payments (Similar to the City
of Shorewood and Edina).
In this option, the City Council would determine during the budget process how much (if
any) money will be set aside for increases for non-union staff. For example, the total
amount of funds available in the 2014 budget by Council directive is $35,200 which
equals 1.9% of existing payroll. The salary pool would then be applied in one of two
ways:
1. An increase to the base salary if the current salary for the incumbent falls on the
comparable range of salaries kept by the League of Minnesota Cities.
2. When the incumbenYs existing salary falls above the comparable target market
range then the compensation is recommended to be a one time, lump sum
payment. You could also consider no payment or freezing the salary for an
incumbent over the maximum range.
The City would have to conduct annual external market surveys of similar positions
using the League of Minnesota Cities salary survey tool. Comparables would need to
3
be selected likely including all cities in the metro area within the population range of
5,000 to 15,000 as the competitive labor market draw (see Attachment C).
Each non-union job classification would have a base salary range consisting of:
the minimum step, progressive steps for time and experience gained in the job (typically
at anniversary), a target market and a maximum salary.
General Plan Range Design
Min/A B C D E F Target Max
The city's salary table would be adjusted as necessary using the average maximum
wage for each position as the "Target" rate. The starting rate or minimum step could be
75% of the target and the maximum attainable salary could be 105% of the market or
some other number the City Council finds appropriate.
Attachment D provides a sample of this system and a draft proposal for 2014.
Advantages of this option:
• This limits the COLA compounding wage increases.
• Analysis is done to ensure the City's salaries are competitive with the general
market for like positions in the public sector.
Possible disadvantages:
• Employees are less clear (a COLA % applied to all is simple) on what to expect
from compensation going forward and may perceive it to be variable or unstable.
• As demonstrated in Table 1 on page 1, the city has tried to provide equitable
raises to union and non-union employees. This option will likely be viewed as
changing that philosophy.
• The City will be comparing itself to the market more regularly in order to ensure
that range maximums do not fall below the market average which may help or
hurt the budget. This may become important as the City looks to recruit and
retain top talent especially in for positions that require an advanced skill set.
Questions to consider for this option:
- How do you fairly measure the market for positions not easily compared to other
cities? Some positions such as Planning Assistant, PZ Coordinator, Police Chief
(with 20,000 population service area) or Asst. City Administrator (with planning
background) aren't an exact fit with other comparables so discretion with title and
population would be needed.
4
- This option may have wages for some positions going up and other being frozen
which might impact our pay equity requirements by the State of Minnesota. For
example, in Attachment D you will see the City Administrator position is at 101%
of market but in the recent pay equity findings this position was identified as
below the predicted pay based on job points and gender. The last pay equity
study was conducted in 2007 by Benjamin Consulting Group. The work resulted
in position evaluations to insure compliance with the Minnesota Pay Equity Act
which maintains equitable compensation relationships among positions in the
City. If this option moves forward the City Council might want to consider a full
compensation study with classification point analysis. This study could be done
in the next two years or could be completed in the 2013 budget with cost saving
from Lin's position.
3. Consider increasing the number of steps in the pay scale.
As you may recall, the current compensation plans are based on a six-step pay scale as
amended from four steps in 2012. If an employee is started at step 1, they will reach
their top step (step 6) in five years. Each step in the pay scale is approximately a 5%
increase in pay.
Adding two additional steps to the pay scale would result in the following table:
Table 2 — Pay Steps
2011 and 2012 Proposed
before 6 steps 2014
4 ste s 8 ste s
Increase between 5% 5% 3.571%
ste s
Startin 85% of to 75% of to 75% of to
Year 1 90% 80% 78.57%
Year 2 95% 85% 82.14%
Year 3 100% 90% 85.71%
Year 4 95% 89.28%
Year 5 100% 92.86%
Year 6 96.43%
Year 7 100%
Increasing the number of steps would stretch out the time it takes (7 years) a new
employee to reach the top pay step. Perhaps this provides a longer term incentive to
perform. There is only a slight cost saving associated with this change and the City
Council might discuss whether this is an effective retention tool. Council might also
consider whether current employees ought to be grandfathered into the pay scale that
they were hired under. (Impacts 4 employees: Kyle Kirschner (CSO), Heather Gehlen
(Police Admin. Assistant), Rachel Dodge (City Clerk), and Dave Klitzke (IT Tech)).
5
Attachment A
Current employee handbook language, page 27:
Wage and Salary Schedules
The wage and salary schedules and pay plans for positions with the City are
established by resolutions adopted by the City Council and by labor agreements,
approved by the City Council. These resolutions and agreements provide for
wage and salary adjustments for the respective positions covered in them. These
wage and salary schedules and pay plans may be adjusted from time to time to
take into consideration changes in the cost of living as measured by the United
States Department of Labor, market conditions, and valuations of positions.
Attached to this policy is a copy of the appropriate resolutions or labor agreement
which covers your position of employment.
The resolution, or labor agreement, also provides the policy for the administration
of the wage and salary schedules, and pay plans. If an employee has questions
with regard to the applicable wage and salary schedule or pay plan, the
employee may contact the employee's supervisor, the employee's department
head, or the City Administrator.
��hM,��'L�- �
CITY OF ORONO
NON-UNION ADMINISTRATIVE SUPPORT/TECHNICAL/PUBLIC WORKS
EMPLOYEE COMPENSATION PLAN
POSITION GROUPINGS
Groupin� Position in Groupin�
1 Community Service Officer
2 Customer Service Assistant
3 Police Records/Secretary
4 Administrative Support Assistant
5
6 Payroll/Utility Billing Specialist
Police Office Manager
7 Public Works Maintenance Worker
Planning Assistant
Administrative Support/Technical/Public Works
Pay Levels and Pay Ranges
For 2013 BUDGET
Start Year 1 Year 2 Year 3 Year 4 Year 5
Level Hourl Monthl Hourl Monthl Hourl Monthl Hourl Monthl Hourl Monthl Hourl Monthl
1 13.45 2,331.34 14.35 2,486.76 15.24 2,642.18 16.14 2,797.60 17.04 2,953.03 17.93 3,108.45
2 14.22 2,465.28 15.17 2,629.63 16.12 2,793.98 17.07 2,958.33 18.02 3,122.68 18.96 3,287.03
3 15.10 2,617.78 16.11 2,792.30 17.12 2,966.82 18.12 3,141.34 19.13 3,315.86 20.14 3,490.37
4 16.13 2,795.48 17.20 2,981.85 18.28 3,168.21 19.35 3,354.58 20.43 3,540.94 21.50 3,727.31
5 17.34 3,005.01 18.49 3,205.34 19.65 3,405.68 20.80 3,606.01 21.96 3,806.35 23.12 4,006.68
6 18.01 3,121.71 19.21 3,329.82 20.41 3,537.94 21.61 3,746.05 22.81 3,954.17 24.01 4,162.28
7 18.74 3,247.69 19.99 3,464.21 21.23 3,680.72 22.48 3,897.23 23.73 4,113.74 24.98 4,330.26
rolson\spreadsheets\asst\wages\Paysteps PW-Admin Support.XLS
CITY OF ORONO
NON-UNION SUPERVISORY/ADMINISTRATIVE
EMPLOYEE COMPENSATION PLAN
POSITION GROUPINGS
Groupin� Position in Grouping
1 Information Technology Technician
City Clerk
2 Golf Course Supervisor (E)
Building Inspector
ISTS/Building Inspector (E)
3 Accountant (E)
City Planner(E)
Public Works Supervisor
4
5 Building Official (E)
Planning and Zoning Coordinator (E)
6
7 Assistant City Administrator-Long Term
Strategy (E)
8 Finance Director(E)
Public Works Director/City Engineer (E)
9 Police Chief(E)
10 City Administratar (E)
(E) - Exempt
Compensation Plan
Supervisory/Administrative Employees
Pay Levels and Pay Ranges
For 2013 BUDGET
Level Start Year 1 Year 2 Year 3 Year 4 Year 5
Hourl Annual Hourl Annual Hourl Annual Hourl Annual Hourl Annual Hourl Annual
1 21.12 43,932.90 22.530 46,861.76 23.94 49,790.62 25.35 52,719.48 26.75 55,648.34 28.16 58,577.20
2 22.52 46,833.30 24.02 49,955.52 25.52 53,077.74 27.02 56,199.96 28.52 59,322.18 30.02 62,444.40
3 24.00 49,923.44 25.60 53,251.67 27.20 56,579.90 28.80 59,908.13 30.40 63,236.36 32.00 66,564.59
4 25.59 53,217.85 2729 56,765.71 29.00 60,313.57 30.70 63,861.42 32.41 67,409.28 34.11 70,957.14
5 27.36 56,915.46 29.19 60,709.82 31.01 64,504.19 32.84 68,298.55 34.66 72,092.92 36.48 75,887.28
6 29.41 61,183.05 31.38 65,261.92 33.34 69,340.79 35.30 73,419.66 37.26 77,498.53 39.22 81,577.40
7 31.71 65,947.17 33.82 70,343.65 35.93 74,740.13 38.05 79,136.60 40.16 83,533.08 42.27 87,929.56
8 34.22 71,171.10 36.50 75,915.84 38.78 80,660.58 41.06 85,405.32 43.34 90,150.06 45.62 94,894.80
9 37.26 77,509.75 39.75 82,677.06 42.23 87,844.38 44.72 93,011.70 47.20 98,179.01 49.69 103,346.33
10 40.55 84,351.05 43.26 89,974.45 45.96 95,597.86 48.66 101,221.26 51.37 106,844.66 54.07 112,468.07
rolson\spreadsheets\asst\wages\PAYSTEPS Spvsr-Salaried.XLS
�c���t �
Metro Cities Population 5,000-15,000
� � � �_ _._..�._.______ ._.�.�_�_�_
�
i
�Arden Hills 10,137 Intergovernmental Intergovernmental
IBelle Plaine 7,191 City Employee Volunteer
�Circle Pines 5,279 Intergovernmental Volunteer
ICorcoran 5,842 City Employee Intergovernmental
IDayton 5,072 City Employee Volunteer
(East Bethel 12,090 Intergovernmental Volunteer
IFalcon Heights 5,762 Intergovernmental City Employee
IHugo 13,140 N/A N/A
IJordan 5,402 City Employee Volunteer
ILake Elmo 8,326 Intergovernmental Volunteer
ILittle Canada 10,036 Intergovernmental Private Contractor
I Mahtomedi 8,143 Intergovernmental Volunteer
IMedina 5,026 City Employee Private Contractor
IMendota Heights 11,766 City Employee Volunteer
IMinnetrista 6,296 City Employee Intergovernmental
I Mound 9,787 Intergovernmental Volunteer
I Mounds View 12,733 City Employee City Employee
INew Prague 7,081 City Employee Volunteer
INorth St. Paul 11,569 City Employee Volunteer
IOak Grove 8,579 Intergovernmental Volunteer
IOrono 7,980 City Employee Private Contractor
(Robbinsdale 13,775 City Employee Volunteer
IRogers 7,497 City Employee City Employee
IShorewood 7,618 Intergovernmental Intergovernmental
ISouth Lake 12,233 N/A N/A
ISpring Lake Park 6,768 City Employee N/A
ISt. Anthony Village 8,437 City Employee City Employee
ISt. Francis 7,455 City Employee City Employee
(St. Paul Park 5,221 City Employee Volunteer
IVadnais Heights 13,071 Intergovernmental Volunteer
IVictoria 6,727 Intergovernmental Volunteer
IWaconia 10,183 Intergovernmental City Employee
IWhite BearTownship 11,830 Intergovernmental Intergovernmental
Attachment D
Sample
Current Wages Compared to Average Market Maximum for 2013
Target 2014
Position Current Wage (Averaqe Market Maximum) Percent of Market Recommendation
Community Service Officer 27,976 36480 77%*** Base increase
City Administrator 112,468 111,313 101% Lump sum
Finance Director 94,895 94,461 100% Lump sum
Public Works Maintenance 51,958 52,662 98.60% Base increase
Administrative Assistant'" 44,720 51,997 86% Base increase
Utiltiy Billing Clerk 49,941 49,267 101.40% Lump sum
Public Works Director/ CE** 94,895 93,222 101.80% Lump sum
Building Official 75,887 76,390 99.30% Base increase
'please see the salary survey to note the varying position titles and the need to use discretion for comparables
- I could only used the highlighted two cities or would need to expand beyond 15,000 population
*"note there is not a good direct comparison for Public Works Director plus City Engineer
*''''example of incumbant at first step because he's a new hire
Sample
City Administrator
Current pay system
Start Year 1 Year 2 Year 3 Year 4 Year 5
84,351 89,974 95,598 101,221 106,845 112,468
Option 2 system (with 8 steps plus a maximum)
Min/Start Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Target Maximum
(75%of target) (3.571%step) (avg. market max.) (105%of target)
83,484 87,458 91,432 95,406 99,379 103,364 107,338 111,312 116,878
Search Results for Community Service Officer.
.. �. • .
Minnetrista 6296 29,053.44 37,776.96
Mound 9787 27,040.00 35,982.00
Orono 7980 27,976.00 37,294.40
Rogers 11500 33,592.00 40,976.00
South Lake 12233
Minnetonka
Police Dept
`St. Anthony 8437 0 30,368.00
Village
Average $23,532.29 $36,479.47
Search Results for City/County Administrator/Manger/Coordinator. Metro cities
population 5,000-15,000 '
.. �.. a � .
Arden Hills 10137 Metro 93,119.00 116,399.00
Circle Pines 5279 Metro 83,928.00 110,427.20
Corcoran 5842 Metro 75,564.00 92,147.00
Dayton 5072 Metro 91,377.76 115,622.00
East Bethel 12090 Metro 0 117,998.40
;Falcon Heights 5762 Metro
;Hugo 13140 Metro 100,592.00 131,042.00
�'Jordan 5402 Metro 73,716.00 96,984.00
�Little Canada 10036 Metro 95,235.00 114,000.00
Medina 5026 Metro 77,688.00 98,987.20
Mendota Heights 11766 Metro 91,296.00 110,970.00
Minnetrista 6296 Metro 95,347.20 114,420.80
Mound 9787 Metro 90,376.00 112,954.00
Mounds View 12733 Metro 90,084.80 112,611.20
New Pra ue 7081 Metro 84,032.00 105,040.00
Oak Grove 8579 Metro
Orono 7980 Metro 84,351.05 112,468.10
Rogers 11500 Metro 88,441.60 107,848.00
Shorewood 7618 Metro 100,339.00 122,637.00
Spring Lake Park 6768 Metro 78,707.20 100,900.80
St. Anthony Village 8437 Metro 96,907.20 121,118.40
St. Francis 7455 Metro 86,528.00 108,180.80
St. Paul Park 5221 Metro
Vadnais Heights 13071 Metro 99,174.40 119,017.60
Victoria 6727 Metro 85,897.00 107,371.00
Waconia 10183 Metro 94,388.00 111,045.00
Average $85,090.84 $111,312.59
Search Results for Finance Director/Auditor/Treasurer. Metro cities population
�. •.• .
Arden Hills 10137 74,847.00 93,558.00
Circle Pines 5279 71,073.59 93,516.80
East Bethel 12090 74,526.41 90,875.20
Falcon Heights 5762
Hugo 13140 79,479.00 103,539.00
Jordan 5402 59,304.00 78,024.00
Little Canada 10036 73,102.00 92,016.00
Mendota Heights 11766 78,725.00 95,689.00
Minnetrista 6296 71,718.40 89,648.00
�Mound 9787 82,066.00 102,572.00
Mounds View 12733 74,900.80 93,620.80
Orono 7980 71,171.10 94,894.80
Rogers 11500 76,273.59 93,017.60
Shorewood 7618 88,059.00 107,628.00
South Lake Minnetonka Police 12233
Dept
St. Anthony Village 8437 83,324.00 104,769.00
St. Francis 7455 73,985.60 9.2,476.80
St. Paul Park 5221
Vadnais Heights 13071 83,075.20 99,673.59
Victoria 6727 65,424.00 81,780.00
Waconia 10183 79,064.00 93,016.00
Average $75,562.15 $94,461.92
Search Results for Public Works Maintenance Worker. Metro cities population 5,000-15,000
� �yu
.. �.. .
Arden Hills 10137 36,649.60 51,438.40
Dayton 5072 40,580.80 51,334.40
East Bethel 12090 40,081.60 48,880.00
Falcon Heights 5762
Hugo 13140 44,105.00 57,457.00
Little Canada 10036 41,932.80 52,312.00
Minnetrista 6296 38,459.20 49,982.40
Minnetrista 6296 - -
Mounds View 12733 46,425.60 51,584.00
New Prague 7081 42,681.60 53,352.00
Orono 7980 38,979.20 51,958.40
Rogers 11500 42,515.20 51,854.40
St.Anthony Village 8437 50,668.80 55,224.40
St. Paul Park 5221 44,366.00 54,932.00
Vadnais Heights 13071 43,763.20 52,416.00
Average $42,272.16 $52,661.64
Search Results for Administrative Assistant.
.. �. . . • • . . .
Corcoran 5842 Office Manager Grade 47,798.40 58,281.60
level 9
Jordan 5402 Administrative Assistant 41,040.00 54,012.00
Medina 5026 Assistant to City 42,952.00 60,528.00
Administrator
Mendota 11766 Assistant to City 63,036.00 76,620.00
Heights Administrator
Minnetrista 6296 Administrative Aide 38,459.20 49,982.40
New Prague 7081 Administrative Services 59,550.40 74,422.40
Coordinator
North St. Paul 11569 Community Development 68,254.00 79,550.00
Director
Oak Grove 8579 Executive Administrative 43,534.40 52,249.60
Assistant/HR
Orono 7980 Administrative Support 33,550.40 44,720.00
Assistant
Spring Lake 6768 66,684.80 85,488.00
Park
St. Francis 7455 Administrative Assistant 46,612.80 58,281.60
Average $50,133.85 $63,103.24
Search Results for Utilities Billing Clerk.
�. �. . .
Arden Hills 10137 41,288.00 51,604.80
Circle Pines 5279 39,665.60 52,187.20
Hugo 13140 39,204.00 51,073.00
Jordan 5402 32,635.20 42,952.00
New Prague 7081 38,812.80 48,526.40
North St. Paul 11569 45,468.80 55,931.20
Orono 7980 37,460.80 49,940.80
Rogers 11500 37,793.60 46,092.80
�Spring Lake Park 6768 35,318.40 45,281.60
i
St. Anthony 8437 0 47,257.60
Village
St. Paul Park 5221 43,133.00 51,064.00
Average $35,525.47 $49,264.67
Search Results for Building Official.
•. �. • •
Arden Hills 10137 61,819.00 77,273.00
East Bethel 12090 56,243.20 68,640.00
Hugo 13140 62,798.00 81,808.00
Little Canada 10036 66,905.00 76,904.00
Mendota 11766 57,107.00 69,413.00
Heights
New Prague 7081 54,620.80 68,265.60
North St. Paul 11569 67,620.80 80,059.20
Orono 7980 56,915.46 75,887.28
Shorewood 7618 70,462.00 86,120.00
Spring Lake 6768 56,971.20 73,049.60
Park
Vadnais 13071 64,563.20 77,480.00
Heights
Victoria 6727 65,424.00 81,780.00
Average $61,787.47 $76,389.97
Search Results for Director Of Public Works.
�. �. a Q � � ..
Arden Hills 10137 Public Works Director/City 74,847.00 93,558.00
Engineer
Circle Pines 5279 Public Works/Gas 63,752.00 83,886.41
Superintendent
Dayton 5072 Public Works Director 74,591.47 94,382.01
East Bethel 12090 Public Works Manager 70,304.00 90,875.20
Falcon Heights 5762 Parks & Public Works
Director
Hugo 13140 Public Works Director 79,479.00 103,539.00
Jordan 5402 Public Works Director 58,836.00 77,412.00
Medina 5026 Public Works Director 67,870.40 86,486.40
�Mound 9787 Public Works Director 78,525.00 98,157.00
I
Mounds View 12733 Public Works Director 78,249.60 97,801.60
�Oak Grove 8579 Director of Public Works 69,409.60 83,283.20
Orono 7980 Public Works Director/City 71,171.10 94,894.80
Engineer
Rogers 11500 Public Works Supt. 76,273.59 93,017.60
Shorewood 7618 Director of Public Works 92,552.00 113,119.00
Spring Lake 6768 Director of Public Works 63,523.20 81,452.80
Park
St. Anthony 8437 Public Works Director 77,500.80 96,865.60
Village
St. Francis 7455 Public Works Director 68,764.80 85,945.60
St. Paul Park 5221 Public Works Supervisor
Vadnais 13071 City Engineer/Director of 92,268.80 110,718.40
i
Heights Public Service
Victoria 6727 Park and Recreation/PW 71,639.00 89,549.00
Director
Waconia 10183 Director of Public Services 81,825.00 96,265.00
Average $74,283.28 $93,221.51
Predicted Pay Report for Orono 8/23/2013
Case : 2013 DATA
11000
10000 �
.
.
��.
.
9000 .
.
8000
� 7000
c�
� 6000 ♦
♦ � �
5000 + �'
i
4000 �
3000 �
2000
200 300 400 500 600 700 800 900 1000
Points
� - , �
Page 1 of 2
Predicted Pay Report for Orono 8/23/2013
Case : 2013 DATA
Job Job Title Nbr Nbr Total Job Job Max Mo Predicted Pay
Nbr Males Females Nbr Type Points Salary Pay Difference
1 Receptionist(Cust Serv Asst) 0 1 1 Female 240 $3,254.49 $2,575.18 $679.31
2 Community Service Officer 1 0 1 Male 250 $3,077.67 $2,678.81 $398.86
4 Administrative Support Asst 0 2 2 Female 330 $3,690.41 $3,509.60 $180.81
5 Payroll/Utility Billing 0 1 1 Female 330 $4,121.07 $3,509.60 $611.47
6 Deputy Clerk/Webmaster 0 1 1 Female 350 $4,121.07 $3,743.83 $377.24
7 Police Office Manager 0 1 1 Female 350 $4,121.07 $3,743.83 $377.24
8 Planning Assistant 0 1 1 Female 398 $4,287.38 $2,699.22 $1,588.16
9 IT Technician 1 0 1 Male 438 $4,833.10 $4,340.32 $492.78
10 PW Maintenance Worker 6 0 6 Male 448 $4,287.38 $4,509.06 ($221.68)
11 Accountant 1 0 1 Male 462 $5,492.13 $4,745.20 $746.93
12 ISTS/Building Inspector 1 0 1 Male 468 $5,152.18 $4,843.75 $308.43
13 Police Officer 11 1 12 Male 502 $5,401.07 $5,230.75 $170.32
15 Golf Course Superintendent 1 0 1 Male 532 $5,152.18 $5,419.76 ($267.58)
16 City Clerk 0 1 1 Female 552 $5,492.13 $5,421.63 $70.50
17 PW Supervisor 2 0 2 Male 562 $5,492.13 $5,844.20 ($352.07)
18 Police Sergeants 4 0 4 Male 628 $6,539.87 $6,484.16 $55.71
19 Building Official 1 0 1 Male 628 $6,261.33 $6,484.16 ($222.83)
20 Planning&Zoning Coordinator 0 1 1 Female 642 $6,261.33 $6,694.79 ($433.46)
21 Asst City Admin-LT Strategy 1 0 1 Male 748 $7,254.91 $7,254.91 $0.00
22 Finance Director 1 0 1 Male 798 $7,829.60 $7,919.18 ($89.58)
25 Public Works Director-City Eng 1 0 1 Male 798 $7,829.60 $7,919.18 ($89.58)
23 Police Chief 1 0 1 Male 832 $8,526.93 $8,526.93 $0.00
24 City Administrator 0 1 1 Female 912 $9,004.67 $10,167.58 ($1,162.91)
Job Number Count: 23
Page 2 of 2
���;c,�i��,t uv�z n�� Y.
What Should Be Accomplished in 2013-2014?
Top 5 Goals
(submitted by at least three members)
Maintain a flat levy for 2014 budget .
.. ��;, ,. .; c��� . u
Continue focusing on improvements to Navarre �
,
Make Golf Course Improvements ; �
_... �rt_ � . ., .. , r : ,
,�.,.� _._ r.. �. . . w r .,
Identify MSA Road work and funding tools ` • ._
�
Establish a Park Commission and Investment Committee `
What Should Be Accomplished in 2013-2014?
Goal Must do Nice to do Not this year Budget ?
Budget
Deliver a flat levy for 2014
Continue budgeting for zero levy and fiscal restraint in CIP planning
Maintain 0%levy
Navarre
Continue seeking community outreach and making ped.improvements to the Navarre area,streetlights,xwalk
Work with Henn Cty to ensure the entire intersection redesign is on their'short'safety improvement list;grants
Clean up and repair city land/public spaces in Navarre(especially parking lot)
Establish Navarre vision-action plan with citizens;improve road safety-pedestrian access,use of parking lot
Research using B�aine Ave.as an internal bike route to Dakota Trail-cost for shoulder work?
Identify/investigate a feeder path/trail/sidewalk from Dakota trail to Navarre
Dakota Trail Signage to parking in Navarre
Golf Course
Complete repairs and upgrades for Orono Golf Course
Golf Course and Operations discussion
Set up donation fund for Orono Public Golf and continue making improvements to the facility
Roads
Continue upgrading infrastructure
Begin conversation on roads
Identify road(s)to repair in 2014, as well as ongoing funding formula to address maintenance
Identify MSA road work for 2014 and beyond, as well as funding tool
Ongoing funding formula to address maintenance and prioritize long term road improvement plan
Watertown Rd road construction 2014, Fox St road construction 2015
Investigate street improvement districts or assessments for residential roads for sealcoating/M&0
Establish Investment Committee and Park Commission
Create investment policy committee that includes citizens
Establish an investment advisory committee of citizens,staff and council
Investment and Budget Committee's
What Should Be Accomplished in 2013-2014?
Goal Must do Nice to do Not this year Budget ?
Re-establish park/similar commission(including potential regulation elementJ
Park Commission
Reinstate Park Commission
Re-establish the park(or similar)commission
Organization
Plan for city hall and police parking lot reconstruction (and police garage)
Plan for city hall and police parking lot reconstruction
Complete organizational review, realign staff as needed and create an accompanying organizational chart
Org Review
Study and recommend health insurance options for employees
Study health insurance options
Publish no less than 3 newsletters per year
Add a third newsletter
Newsletter expansion
Further incorporate new logo into city products
City Brush pile
Sentence to Service conversation to find projects(painting, mowing,cutting, demolition,digging, etc)
Assist citizens with removal/clean-up of buckthorn,brush,and dead/fallen trees with a brush pile and STS crews
Establish/gain/earn trust between Council &Staff
Technology
"At a Glance" monthly financial report
Provide online mapping and Permitworks for residents
Code Updates
Continue code rewrites(including related to environment)
Code updates:stormwater/drainage trunk fees, avg lakeshore setback, comp plan densities and mixed use,
dock regulations, sewer connection charges,slope failure, alt.energy,SWMP
Cooperative Efforts
Hwy 12 turnback plan
Work thru the 112 Road project-vision-prioritize-grants
I
I
Guidance on using the ratings below.
Must do Nice to do Not this year
• activities that are required by • not essential services nor key • not necessary to provide
law,contract or agreement support for essential services essential services
• include or support essential • would service a major group of serves a small population or
services that serve many citizens citizens need
• can be ongoing or new activities • would facilitate improved • is not time-sensitive
operations or interactions
• the things that will take up most • can be ongoing or new activities • can be ongoing or new activities
of the resources(time,5,people)
• would set the stage for future
activities
�
MEMORANDUM
TO: ORONO CITY COUNCIL
FROM: JESSICA LOFTLTS, CITY ADMINISTRATOR
SUBJECT: BAYVIEW PLACE PARI�ING
DATE: AUGL?ST 26, 2013
During the public comments on August 12, 2013,Jack Riley of 2130 Shadywood Road asked for a
response to his August 1" email (attached) and requested the City Council amend their prior action
designating Bayview Place as "No Parking". Mx. Riley would like the City to allow, or to make an
exception, for school bus stop pickup and drop-off parking on the corner of Bayview Place and
Shadywood Road. The draft minutes with Mr. Riley's statements are attached for your information.
Chief Farniok has provided comments in an attached email for your consideration and he will be
attending this part of the wark session to answex any questions. The Ciry Council has also received
the attached letter from Westonka School District regarcling the bus stop and they are suggesting a
15 minute parking designation/sign.
At this time, staff is looking for direction on how to respond to Mr. Rile��and the Westonka School
District.
Jessica Loftus
Subject: FW: New"No Parking" Restrictions on Bayview Place adjacent to Shadywood
-----Original Message-----
From: Jack Reily <jackreilY@gmail.com>
To: Imcmillan <Imcmillan(c�ci.orono.mn.us>; kanderson <kanderson(c�ci.orono.mn.us>; cbremer
<cbremer(a�ci.orono.mn.us>; clevang <ctevang�a�aol.com>; aprintup <a�rintup(c�ci.orono.mn.us>
Cc: borgk <borqk(c�westonka.k12.mn.us>
Sent: Thu, Aug 1, 2013 11:31 am
Subject: New"No Parking" Restrictions on Bayview Place adjacent to Shadywood
Dear Mayor and Members of the Orono City Council:
I am writing to complain that the city council's action in its 7/22/2013 meeting, wherein it declared the
informal parking on Bayview Place at Shadywood Road to be official "No Parking", did not adequately
allow for the needs of those Orono citizens who use the area as a school bus stop for the Westonka
School District.
fn particular.
1. First be clear that I support the neighborhood request that the area needs to be dectared "No Parking"
for other uses such as trail use and other general purposes. I agree with the issues of neighborhood
safety and nuisance.
2. On two occasions during the discussion, the pofice representative specifically stood up and
addressed the council to inform them that if they declared the area to be a simple "No Parking",
then there could be no exceptions, no allowance for parents or others even stopping to let
children wait for the school bus or for picking them up in the afternoon. "No parking on the road for
5 minutes to stand with a child, no waiting in a car, running or not" was the police official's general
warning. No council member expressed concern even though the neighborhood resident stated he had
no objections to carving out an exception for school bus needs.
3. There was a short suggestion that signage allow for school bus waiting. No further discussion on this
idea occurred and no mention was given in the city council approved motion or instructions to staff
regarding this.
4. Of all the government organizations involved in this decision, and neighbors contacted, etc., I heard no
mention of or representation from the Westonka School District or the parents of students who use that
bus stop. Thus having taken my granddaughter to this bus stop every school day for 3 years now, I know
that almost all the students and parents come from either Shadywood Rd, Togo Road, Crystal Bay Road,
Olive Lane, and even Livingston Place. There was never any notice of these discussions or pending
action given to the affected parents that I know of, even though it appears there have been several years
of discussion by Orono around the topic and its implications.
5. There are about 7 - 10 elementary students alone who use that stop each day and probably similar
numbers for Grandview/Westonka High School ( a separate bus run). The school district would have a
list of those families who should have been notified and involved in this discussion. Why was there no
contact?
6. Given that there is no parking on Shadywood and no parking on Crystal Bay Road, there is now no
place for parents to wait with or for their children on the east side of Shadywood, which is where the bus
stop is. You are forcing us to either park in the municipal lot and walk the two blocks on the road with
children (which even the Three Rivers Park official stated was undesirable), or park on the steep hill on
Crystal Place ( which the police official stated was undesirable) and cross Shadywood with children in
morning and afternoon traffic, or walk from our homes (1/4 mile in my case) with children on Shadywood
i
Road in the same heavy traffic. And please remember, we have to do this on -20 degree days and
blowing snowstorm /dodge the snowplow days, not just nice fall days.
7. The bus stop could be moved, but most locations are already marked "No Parking" or will create
similar safety issues. I saw no indication at the city council meeting that anyone from Orono had any
intent of informing the Westonka School District of this change and its implications.
Therefore, I request that the council or city staff expeditiously revisit and amend the action to specfically
carve out an exception for school bus needs and that the signage be amended to indicate this. Parents
don't need to be worrying that a passing police car is going to start writing tickets on our cars as we wait
for our chiidren at a bus stop. If the Orono City Council is unwilling to do this, then the City of Orono
needs immediately begin work with the Westonka School District on designation of other bus stops and
making associated street accommodations that can be made safe for our children. School starts in a
month.
I understand that this is a complex issue that had to be addressed. But a little more consideration for
other citizens of the community who use this location on a daily basis could have been easily
accommodated with only a little more consideration and effort on the part of the Orono city staff and
council.
I am copying Kevin Borg, Superintendent of the Westonka school system on this email so that he may
inform his staff of your actions and hopefully they can work with you to resolve the resulting issues.
Sincerely,
Jack P. Reily
2130 Shadywood Rd.
Orono, MN 55391
952-471-1104
2
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday,August 12,2013
7:00 o'clock p.m.
PUBLIC COMMENTS
Jack Riley, 2130 Shadywood Road, stated he is speaking tonight on behalf of the families who use the
intersection of Bayview Place and Shadywood Road as a bus stop. At the Council's last meeting,this
intersection was designated no parking and concrete barriers were installed to prevent any inadvertent
parking along the north side of the road. No exception was made for families using this as a school bus
stop even though that possibility was discussed durina the meeting and the neighbors expressed their
support for this area continuing to be a bus stop.
Riley stated his first point is the lack of response he has received to his and Westonka School District's
stated concerns regarding this action. Riley indicated he sent an e-mail on August 1 to the Mayor and all
City Council members regarding the lack of accommodation by the Council's action for people who use
the corner as a bus stop. Riley noted no one on the Council has acknowledged receiving his e-mail or
responded to the issue. The Westonka School District superintendent responded within one hour of
receiving the e-mail and stated that they had received calls from two other concerned parents who use the
bus stop. The transportation director has contacted the City of Orono via phone, but as of this morning,
no one from Orono has returned her call.
Riley indicated he spoke with the transportation director today and she asked him to include her request
tonight and that the City of Orono return her phone call and for him to report back any additional
response the Council might make.
Riley stated his second point tonight is to request the City Council amend the prior action to specifically
allow bus stop parking at this location. Riley stated he is not requesting the Council reverse their decision
to make Bayview no parking but only specifically to allow an exception for school bus stop pickup and
drop-off.
Riley indicated that he and the other families he has spoken to understand that this was a complex issue
and the Council felt it was time to finally take action. Riley requested the Council consider the fact that
this bus stop is used four times a day by families that mostly have to drive to that bus stop. The nature of
Shadywood Road and surrounding streets do not allow for a good alternative solution due to traffic and
geob aphy.
Riley indicated far the Hilltop Elementary route, six families used this bus stop last year on a daily basis.
Three of those families live on Shadywood, including himself, and drive there every school day. The two
other houses mostly walk but drive there on bad weather days. Another family lives on Togo Road,
which is a half mile away, and drives there every day. One family lives on Crystal Bay Road and drives
there every day. One parent with a shared custody situation lives in Excelsior and drives two to three
days a week as this was the only Navarre bus stop on the north side of County Road 15 that she could
park at. Typically there are four to six cars in the morning and the evening.
Riley indicated he is unsure of the specific situation for when the bus separately comes for the middle
school and high school students,but that it is probably safe to add another four to six families who use the
bus stop daily. Riley stated the residents need a bus stop with the ability to park nearby since not all days
are like today. The families have to drop and pick up their kids when it is cold and snowing and the
county snow plows are going down Shadywood at 30 miles an hour. Riley stated no one really wants to
walk their children on Shadywood on any day if they do not have to due to safety concerns.
Page 6 of 37
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 12,2Q13
7:00 o'clock p.m.
(PUBLIC COMMENTS, Continued)
Riley stated his third point is the hope that the City Council will amend their action and fully
acknowledge the situation. If the signage is not changed or not deemed appropriate, Riley asked that the
Council or staff or police say that school bus parking is acceptable. Riley stated having the police look
the other way may not be sufficient. At the last meeting, according to the minutes,three times city staff
or a police representative told the Council that the action taken would not allow for exceptions for cars
waiting or stopping to pick up or drop off children at the bus stop. Riley indicated it will only take one
complaint for the police to start issuing tickets.
Riley stated his final point is one for the future and reflects the disappointment at the lack of notification
or inclusion of the school district and school parent in these discussions. Although it was stated in the
local newspaper that this problem has been simmering for several years and there were two prior
neighborhood meetings,the Westonka School District stated they had no knowledge of the City
contemplating this action. Riley stated he and the other three families he contacted had no indication of
this issue or prior discussions. Riley stated no one from the City in the last two to three years to his
knowledge have reached out to the parents or to the school district for concerns or input. Riley stated it is
his belief this corner was a bus stop before there was a county trail there.
Riley encouraged the City Council to keep in mind that school starts in three weeks and that the City
Council has one more meeting prior to that. The Westonka bus schedule has already published and this
spot has been listed as a designated bus stop. Riley stated while the Bayview bus stop has a lot of issues
for the parents as well as the neighbors, he and the other families he has contacted, as well as the school
district, do not feel that the other locations in that neighborhood offer as safe of an alternate. Riley stated
he hopes the City Council can find a way to accommodate the school parents as well as the neighbors
who live across the street.
Amy Hubbard, 945 Willow View Drive, stated it is his understanding in speaking with her neighbor that
their original wetland delineation should be accepted on a survey submitted for a permit request.
Hubbard noted she has already received permit approval from the Minnehaha Creek Watershed District
for landscaping in their backyard based on the original wetland delineation. Hubbard stated she would
like to know whether that would be acceptable for Orono as well.
McMillan asked if she has spoken to staff about this.
Hubbard indicated she has but Staff has stated they need to submit an updated wetland delineation.
Hubbard stated she has been receiving conflicting information. Hubbard indicated she does have some
information to submit.
McMillan indicated Staff will look at that.
Lin Yom, 1330 Cherry Place, stated he is a new homeowner in Orono and that he would like to report a
severe erosion problem down to the lake. Yom indicated he had heard someone previously had asked the
City to take care of it but no action has been taken. Yom indicated he would Iike to report the problem
again to the City. The beach is now all muddy, the tree roots are exposed, and there is no control over the
stormwater runoff. Yom requested he be apprised of any action taken by the City.
Page 7 of 37
Jessica Loftus
Subject: FW: Letter, Bayview Place
Attachments: Letter to Orono, Bayview PI stop.docx; No Parking Restrictions on Bayview Place adjacent to
Shadywood.docx
From: Correy Farniok
Sent: Tuesday, August Z0, 2013 8:36 AM
To: Jessica Loftus
Cc: Jesse Struve
Subject: FW: Letter, Bayview Place
Yesterday afternoon I contacted and spoke with the Director of Transportation Services for Westonka, Kathy Johnson.
Kathy provided the following information;
-Prior to my call Kathy Johnson had not contacted Orono City Staff. She indicated to Mr. Riley that she would contact
staff, but that call had not been placed yet.
-The bus stop at Bayview is a drive to only bus stop. Students are not to walk along Shadywood.
-The bus stop picks up/drops off four students, two live on Shadywood Rd, one on Togo and one on Crystal Bay Rd.
-Three of the four are kindergarten through fourth grade, and one in middie school.
-Standards for K-4 are bus stop needs to be located within 4 tenths of a mile and middle school students are 6 tenths of
a mile.
-Navarre lot woufd be more than the four tenths of a mile for the K-4 students.
-If bus stop is not allowed, bus would need to stop four times afong Shadywood to pick up these students, creating more
possibilities for crashes, stop arm violations and other potential hazards.
Attached is also a fetter from Kathy Johnson.
Thanks
Cbs-regr Faa�s�k
Pm7;iae��'
Oro�m PoTiae Depa�e�t
9'�Y`�'�'Sd.9-d��A
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August 19, 2013
To: Orono City Council
From: Westonka Bus Service
I am writing this letter to ask you to reconsider the no parking ordinance at Bayview Place that was
approved at the council meeting on July 22, 2013.
Shadywood Road & Bayview Place has been a centralized stop for years for the Westonka School
District.There are four families that come to that stop to pick up and drop off their children. Bus stops
are set based on a variety of factors; however, safety is the largest concern. Because drivers follow set
procedures at each stop (stopping, observing, opening the door, boarding/releasing students,etc.) it is
much safer for the stops to be spread out and for there to be fewer of them.These families drive to this
stop so we do not have to stop four times on Shadywood Road,thus causing a safer bus ride for all the
students on the bus.
This is the safest stop along Shadywood Road for these families to go. Since the parents are at that stop
for only 10 minutes at a time twice per day, I would like to suggest a sign that says 15 minute parking
only.
I understand your decision making process is very well thought out as are our bus stops. Please consider
my suggestion and feel free to cafl or E-mail with any questions.
Thank you.
Sincerely,
k��y ���i.�.
Kathy Johnson
Transportation Director, Westonka Bus Service
952.491.8280
kathy@fourpointo.com
�
MEMORANDUM August 26 Work Session
To: Mayor and City Council
City Administrator
From: Mike Gaffron, Asst. City Administra
Date: August 22, 2013
Subject: Potential Expansions of Lurton Park?
1) Lupient Properties at 3200-3220 Wayzata Boulevard
2) Meinhardt Property at 3585 Sixth Avenue North
Exhibits:
A - Area Plat Map
B - Park System Map
C - Tax Information
D - Airphotos
E - Letter from Ed Hasek
Lupient Properties
Staff was approached in early August by Greg Hayes of Midwest Management Inc. representing the
Lupient family who own a number of properties in Orono. They are interested in divesting themselves
of the property on the north side of Wayzata Boulevard surrounded on three sides by Lake Classen.
Mr. Hayes indicated they wished to offer it for sale to the City or to the School District prior to listing
it for sale on the open market.
The property is located directly east of Lurton Park. The property consists of two tax parcels. The
westerly parcel contains approximately 10 dry acres and was formerly an orchard many decades ago.
This property contains a very old farmhouse that has not been inhabited for 20 years or much longer.
The easterly parcel is approximately 3 acres and contains a farmhouse (not inhabited?) and a large
storage building which was constructed perhaps in the early 1980s.
Assessed market value per tax records:
Land Buildin�s Total
West Parcel: $ 1,188,000 $ 1,000 $ 1,189,000
East Parcel: 304,000 120,000 424,000
Total $ 1,492,000 $ 121,000 $ 1,613,000
Mr. Hayes has not suggested a selling price for the property.
Meinhardt Property
Exhibits:
A - Area Plat Map
B - Letter from Ed Hasek
C - Tax Information & Airphoto
Staff inet with Ed Hasek representing the Meinhardts earlier this summer. The property abuts the NW
corner of Lurton Park and contains an old barn. This property was a partial take by MnDOT for the
6/12 interchange; the taking left the owners with no house,just a barn and approximately 2.4 acres of
land, of which perhaps just under 2 acres is dry buildable.
The property abuts CR6 on the north and west sides, although there is a large area of Hennepin County
right-of-way to the immediate west (see photo). A single family residence is to the east, and Lurton
Park is to the immediate South. The property might be valuable in terms of wildlife connectivity in
northwest Orono as well as provide possible trail connectivity to Baker Park. The sight is mostly open
with some wetlands.
Staff Recommendation
Staff requests direction from Council as to whether there is interest in the City considering pursuing
acquisition of any or all of these properties.
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Parcel 33-118-23-22-0001 A-T-B: Abstract Map Scale: 1"=400 ft. N
��' Print Date: 8/21/2013 �}
Owner James W Lupient Et AI Market $424,000 w
Name: Total:
Parcel 3200 Wayzata Blvd W Tax $4,921.26
Address: Orono, MN 55356 Total: (Payable: 2013)
P �'tY
Pro e Residential Sale $90,000
Type: P1'iCe: This map is a compilation of data from various
sources and is furnished"AS IS"with no
Home- Sale representatio�or warranty expressed or
Non-Homestead 07/1982 implied,including fitness of any particular
stead: Date: PurPose,merchantability,or the accuracy and
completeness of the information shown.
Parcel 3.27 acres Sale Waf�8fltY D22d COPYRIGHT�HENNEPIN COUNTY 2013
Area: 142,374 sq ft Code:
� "T�t:Gneen:
http://gis.co.hennepin.mn.us/Property/print/default.aspx?C=452288.76344464125,4982086.373567121&L=6&T=road&D=tr... 8/2 U2013
Properiy Information Search by Property ID Result page Page 1 of 2
Hennepin County, Minnesota
� '' �'�'%� � � � ��� � Home
/ ,,/ ' � -,
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� Property Information Search Result
The Hennepin County Property Tax web database is updated
daily(Monday-Friday)at approximately 9:15 p.m.(CST)
`" Parcel Data for Taxes Payable 2013
aao�sTr io ! ��� �}!�!�;��� ��
'� �jPrint ����.. i....�-nt . ,.�� � ........�-d:
� PropertyID: 33-118-23-22-0001
I Address: 3200 WAY2ATA BLVD W
� Municipality: ORONO
School Dist: 278 Construdion year: 1926
Watershed: 3 Approx.Parcel 5ize:IRREGULAR
Sewer Dist:
Property ID: Owner Name: JAMES W LUPIENT ET AL
3311823220001 Taxpayer Name ]AMES W LUPIENT
&Address: 7100 WAYZATA BLVD#200
Search Clear MINNEAPOLIS MN 55426
Sale Information
Sales prices are reported as listed on the Certificate of Real Estate Value and are not warranted to represent
arms-length transactions.
Sale Date: July, 1982
Sale Price: $90,000
Transaction Type: Warranty Deed
Tax Parcel Description
The following is the County Auditor's description of this tax parcel.It may not be the legal description on the most recent
conveyance document recording ownership. Please refer to the legal description of this property on the public record when
preparing legal documents for recording
Addition Name: UNPLATTED 33 118 23
Lot:
Block:
First Line Metes&Bounds: THAT PART OF GOVT LOT 2 LYING N OF
Full Metes&Bounds: Note:To read full tax parcel description,click here.
Abstract or Torrens: ABSTRACT
Value and Tax Summary for Taxes Payable 2013
Values Established by Assessor as of January 2, 2012
Estimated Market Value: $424,000
Taxable Market Value: $424,000
Total Improvement Amount:
Total Net Tax: $4,921.26 �
Total Special Assessments:
Solid Waste Fee:
Total Tax: $4,921.26 �
Property Information Detail for Taxes Payable 2013
Values Established by Assessor as of)anuary 2, 2012
values:
Land Market $304,000
Building Market $120,000
http://www 16.co.hennepin.mn.us/pins/pidresult.j sp?pid=3311823220001 8/21/2013
Property Information Search by Property ID Result page Page 2 of 2
Machinery Market
Total Market: $424,000
Qualifying Improvements
Veterans Exclusion
Homestead Market Value Exclusion
Classifications:
Property Type RESIDENTIAL
Homestead Status NON-HOMESTEAD
Relative Homestead
Agricultural
Exempt Status
Hennepin County is providing this information as a public service.
Tax related questions: taxinfo@co.hennepin.mn.us
Need help locating a property on our site?Check out our Search Tips
Copyright �O Z009-2013 Hennepin County,Minnesota ConWd I Privacy/Security I Accessibility
http://www 16.co.hennepin.mn.us/pins/pidresult.j sp?pid=3311823220001 8/21/2013
Hennepin County GIS-Printable Map Page 1 of 1
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Parcel 32-118-23-11-0001 A-T-B: Abstract Map Scale: 1"=400 ft. N
ID: Print Date: 8/21/2013 �
Owner James W Lupient Et AI Market $1,189,000
Name: Total:
Parcel 3220 Wayzata Blvd W Tax $13,800.46
Address: Orono, MN 55356 Total: (Payable: 2013)
Property Residential Sale
Type: Pr'iCe: This map is a compilation of data from various
sources and is furnished"AS IS"with no
Home- Sale representation or warranty expressed or
NOn-HOmeSt2ad implied,including fitness of any particular
stead: Date: purpose,merchantability,or the accuracy and
completeness of the informatio�shown.
Parcel 9.94 acres Sale
Area: 433,027 Sq ft COd@: COPYRIGHT OO HENNEPIN COUNTY 2013
� '"T s�,Graen:
http://gis.co.hennepin.mn.us/Property/print/default.aspx?C=452288.76344464125,4982085.103564581&L=6&T=road&D=tr... 8/21/2013
Property Information Search by Property ID Result page Page 1 of 2
Hennepin County, Minnesota /
� �� ,,�i � � / l// � Home
�/ r
,�%�
� Property Information Search Result
The Hennepin County Property Tax web database is updated
daily(Monday-Friday)at approximately 9:15 p.m.(CST)
� Parcel Data for Taxes Payable 2013
PROP[RTYID I � � �� � �
_------- �Print I,�
_ I Property ID: 32-118-23-11-0001
I Address: 3220 WAYZATA BLVD W
------------ Municipality: ORONO
��� School Dist: 278 Construction year:1920
Watershed: 3 Approx.Parcel Size:IRREGULAR
Sewer Dist:
Property ID: Owner Name: JAMES W LUPIENT ET AL
3211823110001 Taxpayer Name ]AMES W LUPIENT
&Addre55: 7100 WAYZATA BLVD#200
Search Clear MINNEAPOLIS MN 55426
Sale Information
Sales prices are reported as listed on the Certificate of Real Estate Value and are not warrented to represent
arms-length transactions.
NO SALE INFORMATION ON FILE FOR THIS PROPERTY.
Tax Parcel Description
The following is the County Auditor's description of this tax parcel.It may not be the legal description on the most recent
conveyance document recording ownership. Please refer to the legal description of this property on the public record when
preparing legal documents for recording
Addition Name: UNPLATTED 32 118 23
Lot:
Block:
First Line Metes&Bounds: THAT PART OF LOT 1 LYING N OF THE
Full Metes&Bounds: Note:To read full tax parcel description,click here.
Abstract or Torrens: ABSTRACT
Value and Tax Summary for Taxes Payable 2013
Values Established by Assessor as of lanuary 2, 2012
Estimated Market Value: $1,189,000
Taxable Market Value: $1,189,000
Total Improvement Amount:
Total Net Tax: $13,800.46 �
Total Special Assessments:
Solid Waste Fee:
Total Tax: $13,800.46 I!!l�lJ�1
��
Property Information Detail for Taxes Payable 2013
Values Established by Assessor as of January 2, 2012
Values: 1 2
Land Market $238,000 $950,000
Building Market $1,000
Machinery Market
7otal Market: $239,000 $950,000
http://wwwl6.co.hennepin.mn.us/pins/pidresult.jsp?pid=3211823110001 8/21/2013
Property[nformation Search by Properiy ID Result page Page 2 of 2
Qualifying Improvements
Veterans Exclusion
Homestead Market Value Exclusion
Classifications: 1 2
Property Type RESIDENTIAL VACANT LAND-RURAL
RES
Homestead Status NON-HOMESTEAD NON-HOMESTEAD
Relative Homestead
Agricultural
Exempt Status
Hennepin County is providing this information as a public service.
Tax related questions: taxinfo@co.hennepin.mn.us
Need help locating a property on our site7 Check out our Search Tips
Copyright �O 2009-2013 Hennepin County,Minnesota Contad I Privacy/Security I Accessibility
http://wwwl6.co.hennepin.mn.us/pins/pidresult.jsp?pid=3211823110001 8/21/2013
Hennepin County GIS - Printable Map Page 1 of 1
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Parcel 29_118-23-43-0004 A-T-B: Abstract Map Scale: 1" = 10U ft. i�
ID: Print Date: 5/22/2013 �
Owner B W&D J-H Meinhardt Trsts Market $93,000
Name: Total:
Parcel 3585 Sixth Ave N Tax $1,315.48 I
Address: Orono, MN 55356 TotaL• (Payable: 2013)
Property Residential Miscellaneous Sale $100,000
Type: P�ICe: This map is a compilation of data from various
sources and is furnished"AS IS"with no
Home- NOn-Homestead Sale 03/1986 representation or warranty expressed or
' stead: Date: impiied,including fitness of any particular
purpose,merchantability,or the accuracy and
_ , completeness of the information shown.
Parcel 2.4 acres Sale Warfaflty D22d COPYRIGHT OO HENNEPIN COUNTY 2013
Area: 104,585 sq ft Code:
� Think Green: J
http://gis.co.hennepin.mn.us/Property/print/default.aspx?C=451556.73 87000015,4982476.... 5/22/2013
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August 12, 20013 R
��F��Fo
Mayor McMillan, C�T A�� �4�Gl J
2750 I�elley ParkOway City Council YpF�R�N
Orono, MN 55356 �
Honorable Mayor McMillan,
I am writing to the Council to inform you that a parcel of land that may interest the City will be
for sale shortly. The property is located at 3585 County Road No. 6 (6�'Avenue North). It is
the parcel in the southeastern corner of Highway 12 and County Road 6, and a large grey barn is
the only structure left on the lot. I met with both Mike Gaffron and Melanie Curtis of City staff
to discuss the potential of the land, and in the course of discussions the possibility of a park
connection between the City Park to the south, and Regional Park to the north was entertained.
I represent the owners, Ben and Donna Meinhardt, as Power of Attorney and Conservator, and
wanted to give the City a"heads up" that the property would be for sale in the near future.
I have discussed the potential sale with several interested parties, and I am aware that there has
been some review of the potential of the development of the property by at least one other
person. Because Donna is under Hennepin County jurisdiction we will have to provide the
courts with 2 appraisals. Because these are only valid for 6 months, I am waiting until I have
some firm interest until ordering them. If you would like I am available to meet and view the
parcel most any time.
Please let me know what your decision is as soon as possible. I can be reached at the following:
Ed Hasek
24315 Yellowstone Trail
Excelsior, MN 55331
952-412-7838
Respec Ily Yours
�G�'"V
Edward Hasek
POA/Conservator for Ben/Donna Meinhardt
Cc: Mike Gaffron, Melanie Curtis
_ ._, �.,... _,_:. ,�� �-��� -^� � �;�-�� ;,�-
_ _ _ _. _. _.__.._._..
_ _ _
GREG HAYES
GENERAL MANAGER
, _
.,.�
DIRECT 763•513•��. ,
CELL 612•210•4072
E-MAIL GREGHA@LUPIENT.COM
750 PENNSYLVANIA AVENUE SOUTH
MfIVNEAPOLIS, MiNntEsoT,�55426
M 1 D W E S T
MANAGEMENT OFFICE 763•450•9001
INC. Fax 763•417 •2915
Date: 23 August 2013
To: Mayor McMillan
Council Members
Jessica Loftus, City Administrator
From: Melanie Curtis, Planning&Zoning Coordinator
Subject: Acceptance of Donations:
OUTLOT D, SUGAR WOODS
Aerial Photographs of Sugar Woods Property
Please see the attached information regarding the following donations to the City. Formal acceptance of the
donations can be placed on the City Council's September 9th agenda.
• Aerial photographs of the Sugar Woods development; and
• The property legally described as Outlot D, Sugar Woods.
Melanie Curtis
From: groovysdoghouse@comcast.net
Sent: Tuesday, August 13, 2013 1:17 PM
To: Melanie Curtis
Subject: Sugar Woods Outlot D
Melanie:
As we discussed today, we would like to sell for something like $100 or quit claim to the City of Orono "outlot
D" to Sugar Woods.
Also, we have some aerial photographs of Sugar Woods and we are wondering if the City would like them (as a
donation)
Thanks!
Kristen Rice
Rebers Family LLC
952-906-9776
c: 612-801-4473
i
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MEMORANDUM
TO: ORONO CITY COUNCIL
FROM: JESSICA LOFTUS, CIT'Y ADMINISTRATOR
SUBJECT: AL'TOMATED PHONE MESSAGE
DATE: AUGUST 26, 2013
The front desk (Barb& Monica) began tracking their calls and counter assistance in February. The
attached two spreadsheets give you the data collected for"Front Counter Assistance" and "Front
Counter Calls"
As you might expect,the data illustrates an increase in the number of calls and walk-in customers in the
spring and summer seasons. Staff typically sees a high level of customer contact until late fall and then
the winter is quieter as construction slows.
The front counter assistance information was collected partially for input into the potential remodel
project. Planning/Zoning staff is often called to the front counter to assist residents so staff has
pondered whether it would be beneficial to place a Planning/Zoning person upfront or to install a
window with access to the front counter. The information collected on counter assistance tells us that
while the Ptanning &Zoning department has the second highest contacts at the counter(behind admin
and permits) it only represents an average of 13%of counter assistance.
The call data was collected to assist in determining whether an automated phone message would be
effective. It should be noted that the data is not representative of all calls to city hall because many
calls are received via the direct dial numbers listed for each employee. The call data does show about
43% of the calls to the front desk are transferred. I believe a portion of these callers could identify their
destination with the "self-help" of an automated phone message but many may need to speak to a
receptionist to be directed.
At this time, the staff and I support moving forward with an automated phone message on a trial basis
because it could potentially divert 1/3 of the calls from front desk with self guiding technology. If the
City Council is comfortable with an automated phone message, we have prepared a draft script for your
comment. Should this move forward we would track any positive or negative comments received
regarding this new message. There is no cost to implement this system so it would be simple to go back
to our previous practice if the feedback is negative.
Please see the attached Star Tribune article regarding the automated phone message trend among
cities.
Front Counter Assistance
Admin. Staff Assessing Building/Insp. Finance Permits Issued Planning Public Works Utility Billing Total
by Admin & Zoning All
February
Total 37 2 2 50 14 1 3 109
March
Total 38 1 18 71 27 3 4 162
April
Total 55 2 10 8 80 32 3 3 193
May
Total 158 8 3 148 44 8 6 375
June
Total 198 10 150 40 3 2 403
July
Total 242 22 4 125 37 13 9 452
, Front Office Calis
Calls Administrative Calis Transferred to Zoning Calls Transferred to Other Depts Other Total All
Staff Handled - PW, PD, Assessing, Finance,
Utility, Building,Administrator?
February
Total 162 40 87 13 302
March
Total 349 22 73 444
April
Total 239 66 218 523
May
Total 298 99 211 5 613
lune
Tota I 313 109 209 1 632
luly
Total 371 117 159 647
Possible automated phone message (effective Sept. 3):
Thank you for calling Orono City Hall.
Our Office Hours are from 8 am to 4:30 pm Monday thru Friday.
Press 0 at anytime to speak to a receptionist. If you know the extension of the person you wish to speak
to please press it now or choose from one of the following options.
For building permits—Press 1
To schedule a building permit inspection- Press 1................................x604.............Monica/Barb
For Building Official Lyle Oman, Press 2......................................................x625
For Building Inspector Willie Gibbs, Press 3 ..............................................x626
For Planning and Zoning—Press 2
To speak to the Planning Assistant Christine Mattson, Press 1 .............x620
For Planning &Zoning Coordinator Melanie Curtis, Press 2 ...................................x627
For Utility Billing and Finance—Press 3
For Utility Billing Clerk Sandy Pettit—Press i..............................................x613
For Accountant Peter Zimmerrman, Press 2 ...............................................x614
For the Ron Olson the Director of Finance, Press 3....................................x611
For Administration including Recycling - Press 4
For recycling and to reach City Clerk Rachel Dodge, Press 1....................x603
For Mike Gaffron the Assistant City Administrator, Press 2.....................x622
To speak to the City Administrator Jessica Loftus, Press 3.......................x601
For Public Works- Press 5
For pon DeBaere in Street and Parks, Press 1 ...........................................x670
For Scott Oberaigner in Water and Sewer, Press 2...................................x680
For Jesse Struve the Public Works Director/Engineer, Press 3....................x661
For Police- Press 6
For the front offices of the police department press 1............................. x700
For an Emergency—please hang up and dial 911
Or if you need further assistance please press 0 to reach the City Hall front desk.
For additional information, resources and phone numbers, please visit our website at
www.ci.orono.mn.us
Thank you and have a great day.
(loops)
StarTribune- Print Page Page 1 of 2
StarTribune
Out of the office: City Hall receptionists
Article by:LAURIE BLAKE , ?�3
Star Tribune
July 22,2012-1135 PM
When RosemounYs longtime City Hall receptionist retired recentiy
after 20 years of answering phones and greeting residents,offic
�
moved swiftly to save money by filling her shoes wRh a telephor� �ti:'
�r
answering system. � i
Weeks into the switch,few are complaining."I certainly don't see
any sign that the commundy is objecting to the change so far,"said _
Minnetonrca Gtv nah receo[ionis!s�nsna Sauer.IeY..and
Rosemount Clty Managef DWight Johnson. Bonrne Rislund�,answerea quesuons antl gave directrons tc
visitors.
Driven by budget considerations,the retirement of longtime Bruce Bisping,Star Tribune
receptionists,new phone technology and cRy websdes loaded wtth
infortnation,front desk duties are changing at Minnesota city hatls.
Smaller cities are increasingly finding the receptionist a luxury they can no longer afford.South St.Paul has not had a
receptionist since volunteers stopped pertorming the duty years ago.Robbinsdale and Richfield eliminatetl their receptionist
positions and now assign other workers to fill the role.Inver Grove Heights went to a telephone answering system when its
receptionist retired this year.
"We want to make sure that we take care of our customers,but traffic through the front desk is very low,"said Rosemounf
Mayor Bill Droste.
Some people enjoyed walking down to City Hall,speaking to a pleasant receptionist and paying the utility bill,but now d's
difficutt to just'rfy that cost,Droste said.
WRh more people getting information from the Intemet,calls to the switchboard have dwindled as well,Droste said."We have
a new phone system and can route and track calls easily now,and we are in the process of redoing our home page.If you
have a good websRe,people should be able to find almost anything they need."
8igger suburbs such as Eden Prairie,Edina,Bloomington,Minnetonka and Plymouth still have enough phone calls and walk-
in traffic to keep people busy answering phones and greeting visitors.But the receptionists also pertortn a�y number of other
duties.
Robbinsdale's last receptionist who ran the switchboard retired in 2003,said City Manager Marcia Glick."By then we all had
direct-dial numbers,and not every call was going through the switchboard;'she said. �
Splitting duties
After the retirement,the city dropped the receptionist position and moved two clerks--one from recreation and one from
finance—to the City Hall information counter.
Even with the split duties,"if you call City Hall,someone is gomg to pick ft up 95 or 96 percent of the time,"Glick said.
Similarly,Richfield dropped Rs receptionist position and has a deputy registrar clerk acting as CRy Hall greeter.The new
municipal building was designed wdh that irt mind,said City Manager Steve Devich."When people come into City Hall,I still
feel iYs important that someone be there,a face that they can walk up to and ask where something is."
Back in the day,hundreds and hundreds of calls went through the city switchboard every day,Devich said."This day and
age,there are less and less phone calls because of e-mail,and everybody has a direct number and voice mail."
South St.Paul has operated wfthout a receptionist for as long as anyone can remember with no problem,said City Manager
Steve King.One of three people in the finance division picks up the phone.
"fhe technology has changed and the standard has become self help,"King said."People who are below a certain age,they
don't need the personal interaction.They just search for the information they need online."
West St.Paut,atso a small cdy,is an exception.Mayor John Zanmiller said as long as he is mayor there will be a
receptionist:"Residents deserve to speak to a human being."
Other cities agree that having a receptionist is still well worth the cost.
"We have one and we plan on continuing to have one,"said Eden Prairie City Manager Rick Getschow.'The savings in
efficiencies that one person can provide as a receptionist or at the front desk of cfty hall actually more than covers the
position."
'A welcoming face'
The city requires the receptionist to issue dog licenses,serve as a notary and receive all deliveries.In many cases,the front
desk person answers questions without referring residents to other staff,Getschow said.
http://www.startribune.com/printarticle/?id=163 362096 7/?3/2012
StarTribune - Print Page Page 2 of 2
"If you are coming in for any reason into City Hall,to have that welcoming face as a first impression of the city is important,"
Getschow said.
Minnetonka feels so strongly about its receptionists that it often has two on duty at the same time.
"Our focus is customer service,"said City Cierk David Maeda."In many i�teractions with the residents,they are the face of
the city.Sometimes they are the only people that the resident deafs with."
Trisha Sauer,in her 13th year as a Minnetonka receptionist,said no two days are alike.She starts the day by checking the
meeting calendar to see who is expected to come in that day.She also updates herself on various projects because she
fields a lot of questions on those.
"People are so grateful to get a live person to talk to,"Sauer said."I can't tell you how many times I answer the phone and
there is a small pause and they say'Oh my gosh,you're a live person."'
Laurie Blake•952-746-3287
02017 StarTribune
http://www.startribune.com/printarticle/?id=163 362096 7/23/20 L
�
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS ,p (�
���
FROM: RACHEL DODGE, CITY CLERK
SUBJECT: COMMENTS REGARDING INFORMATION UPDATES
DATE: AUGUST 26, 2013
Attached are the Information Update memos from July 19, July 26, August 2, August 9 and
August 16 for reference if Council wishes to discuss any of these items.
MEMORAN DUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENTTEAM
SUBJECT: INFORMATION UPDATE
DATE: JULY 19, 2013
Information Update—07/19/13
• The Planning Commission at its regutar July meeting briefly reviewed a first draft of an
Alternative Energy Systems ordinance addressing possible standards for solar energy
systems, geothermal systems, and wind energy systems should the City choose to regulate
such systems. The item was tabled for further discussion at the August 7 PC work session
with potentially re-opening the public hearing at the regular August 19 PC meeting.
• A tree fell by the beach on Big Island as part of the storms last week. Niccum Docks were
hired to remove the tree and when they arrived, a second downed tree was discovered.
Niccum Docks removed both trees from the Island.
• The docks at Big tsland are scheduled to be installed soon. Hopefully over the next week or
two they will be installed (weather dependent).
• The storm last Friday dumped an additional 4-6" of rainfall on Orono. There have been
numerous residential concerns. If residents contact you regarding drainage issues, please
have them contact me at 952-249-4661 or at jstruve@ci.orono.mn.us.
• A map of the Emergency Services Eligibility Areas in Suburban Hennepin County is attached.
• Attached is an email from a resident regarding a speed awareness sign placed on Casco
Point.
• 105 total citations were issued in the Police Department for the week of July 8—July 14.
Attached is the weekly summary police report. The first page is a summary of the citations
issued for the week followed by the activity report, which includes the calls for service that
were entered into RMS (Records Management System). Information that is not public has
been redacted. Portions of some addresses have been redacted because in some instances
it's acceptable to show a block range for an incident, but not the exact address. The activity
report does not include all calls our officers were dispatched to, only the calls for which
reports were written. Also not included are parking tickets, written warnings and assists to
other agencies. Arrests will be noted by an asterisk next to the event. The arrested
person's name wilt be fitled in, along with age and city of residence.
• Additional attachments and/or links:
o Weekly Management Team Notes—July 16, 2013
o Metro Cities News—July 11, 2013
o Westonka Agenda, Packet & Minutes for June 2013.
o Life Time Fitness Gran Fondo Bike Event, (Sunday, August 25, 2013 from 7:00 am - 3:00
pm)
o Corn Days Parade, (Sunday, August 11, 2013 from 11:00 am - 1:00 pm)
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or"Reply to All"concerning information contained in this email.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENTTEAM
SUBJECT: INFORMATION UPDATE
DATE: JULY 26, 2013
Information Update—07/26/13
• Three Rivers Park District has issued the attached press release to local papers reminding
Dakota Rail Trail users to park only at designated lots along the trail. This information has
also been posted on the city website.
• The property at 2324 Shadywood is in foreclosure and the renter left the property is a
terrible mess. After notification as required by city code the city hired a contractor to clean
it up and mow the grass. Two dumpsters full of junk were removed from the yard. The cost
will be charged to the property as special assessment.
• Willow Drive: The first two lifts of pavement were placed this week. The contractor will be
finishing the shoulder work, ditch grading, and landscaping throughout the project over the
coming weeks. Once this work has been completed the contractor will place the final layer
of asphalt (see attached weekly update).
• Sanitary Sewer Rehabilitation Project: The contractor began cleaning sewer lines this week.
Notifications have been distributed to the affected homes and the contractor will place
door tags 1-2 days in advance of the cured in-place pipe (CIPP) process.
• "No Parking" signs will be installed on Bayview Place either today or early next week.
• 105 total citations were issued in the Police Department for the week of July 8—July 14.
Attached is the weekly summary police report. The first page is a summary of the citations
issued for the week followed by the activity report, which includes the calls for service that
were entered into RMS (Records Management System). Information that is not public has
been redacted. Portions of some addresses have been redacted because in some instances
it's acceptable to show a block range for an incident, but not the exact address. The activity
report does not include all calls our officers were dispatched to, only the calls for which
reports were written. Also not included are parking tickets, written warnings and assists to
other agencies. Arrests will be noted by an asterisk next to the event. The arrested
person's name will be filled in, along with age and city of residence.
• Additional attachments and/or links:
o Metro Cities News—July 22, 2013
o Wedding & Reception, 870 Old Crystal Bay Rd S (Saturday, August 3, 2013 from 4 pm to
Sunday, August 4, 2013 12 am)
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or"Reply to AI!"concerning information contained in this email.
MEMORAN DUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENTTEAM
SUBJECT: INFORMATION UPDATE
DATE: AUGUST 02, 2013
Information Update—08/02/13
• The Orono Police will be attending 20 Night to Unite parties on Tuesday, August 6th. 13 in
Mound 6 in Orono and 1 in Spring Park.
• The word is out that Lakeview Golf Course will be closing at the end of this season. Staff was
contacted by owner Grant Wenkstern and a potential purchaser/developer about the
possible options for development of the Lakeview acreage, which totals about 145 acres.
The property is zoned RR-1B Single Family Rural Residential, 2-acre minimum lot size, and
guided in the 2008-2030 Comprehensive Plan for Park, Recreation and Open Space. The
property is not in the MUSA.
They indicated they wanted to explore the possibility of developing at a higher density
than 1 unit per 2 acres. Staff described to them the existing zoning standards and issues
they would have to overcome. They are now exploring a number of issues prior to
making any kind of a conceptual proposal to the City, include, among others, City sewer
capacity and the use of community water systems. They realize that there are a
number of hurdles to overcome: whether the City will approve a rezoning to higher
density; whether there is adequate capacity in Orono's downstream sanitary sewer
lines, which would be necessary in order to have higher density; and how Met Council
might react if a MUSA addition was proposed that doesn't meet the 3.0 units per acre
threshold for additions to the MUSA. At this point we don't know what density they
might propose, but they are paying the cost of having Bolton & Menk analyze the sewer
capacity issue before they decide on a concept proposal to present to the City.
With the current 2-acre zoning and being guided for Park/Rec/Open Space use, a
conversion to residential would require a Comprehensive Plan Amendment. Any
density greater than 1 unit per 2 acres would require a Rezoning. It's also a possibility
that they would be subject to an EAW (Environmental Assessment Worksheet) process
due to the conversion from golf course residential use.
At this time there is no proposal to which Council can react. The potential developers
are still formulating their concept, and once we receive it the City has an obligation to
review it. The City Council has control over zoning, and through its review processes
has the ability to approve or reject any proposals for higher density. The City has its
greatest level of discretion with changes to the Comp Plan and zoning- see the attached
Planning and Zoning Discretion Pyramid.
1ULY 2013 Building/Planning/Zoning Update
In addition to normal day-to-day business (which includes preparing PC and Council memos, letters
written, and regular phone calls, etc) Planning Staff met with a number of residents, developers, realtors
etc in the month ofJune. Some highlights include but are not limited to the following:
Site Visits—General Inquiry:
• On site meeting with homeowner and contractor regarding a lakeshore slope failure;
• Met with a realtor regarding two properties on Bayside Rd;
• Met with Jesse Struve & several attorneys representing different property owners to discuss
resolution of drainage issues and permitting requirements;
Site Visits—Current Permit or Land Use Application:
• Meeting with homeowner on site to discuss ROW issues;
• Site visits to take photos for current/upcoming applications;
Site Visits/Follow-Up—Code Enforcement:
• Junk & debris;
• Illega� use;
• Unpermitted filling/grading;
• Unpermitted tree cutting, etc;
• Met with a homeowner regarding a notice of violation for their property;
• Court - 1/2 day
• Met with LMCD staff regarding potential multiple dock and dock rental violations
Meetings—Current Land Use Applications:
• Met with applicants for upcoming PC or Council agenda;
• Two meetings potential buyer about finalizing a subdivision on Sixth Ave;
• Pre-Con meeting for Bayside Meadows;
• Final document preparation for Bayside Meadows;
• Meetings/and phone calls with the property owner, developer and bank regarding Bayside
Meadows plat;
• Meeting with an applicant regarding a parking variance;
• Two lengthy phone discussions with a property owner regarding the Bayside Meadows
development;
• Met with a property owner regarding the status of an application a developer is working on
their behalf;
Meetings—General Inquiries, Permits& Pre-Application:
• Met with homeowner and builder regarding a permit for demolition and a new home;
• Met with builder/developer regarding a subdivision or redevelopment of a property on West
Lafayette;
• Met with a landscape architect and homeowner about finalization of the landscaping for a newly
constructed home;
• Meeting with a homeowner, architect, and builder about an upcoming project;
• Met with a developer regarding two upcoming subdivisions and discussed status of his other
active projects;
• Met with the attorney for a property owner to discuss two separate projects—one commercial
one residential in nature;
• Meeting with property owner and developer regarding development of several properties in
Navarre for townhomes- sketch plan review scheduled for August PC:
• Follow up meeting with a property owner regarding an application for a restaurant use;
• Met with an architect about a CUP for plumbing in accessory vs. CUP for guest house;
• Followed up with a property owner regarding questions about planning for the future for their
property (estate planning);
• Met with a potential buyer about a property on Tonkawa Rd;
• Met with a property owner regarding a lot line rearrangement request;
• Met with a property owner regarding a potential development requiring re-zoning;
• Met separately with the developer representing property owner(above) regarding a potential
development requiring re-zoning;
• Met with a homeowner in the Crystal Bay neighborhood regarding variances for additions to
their home;
• Met with a property owner regarding a grading project in Willow View;
• Met with a landscape contractor about a project involving grading with 75' of the lake;
• Met with a landscaper to discuss the hardcover and permit requirements;
• Met with a builder regarding a project for lake access stair replacement;
• Met with a builder regarding a proposal for a detached garage requiring variances;
• Met with a developer and engineer regarding a property which may require a CUP for grading
within 75 of the lake in conjunction with a permit for a new house and new(in-kind rebuild)
boathouse;
Permit and Plan Reviews:
• Issued 34 building &/or zoning permits during month of July (See attached);
Research& Follow Up:
• Discussed with City Attorney alternative concept plan review options and potential code
tanguage for same
• Reviewed and discussed with various staff and others a request for use of Big Island Nature Park
property for a commercial video shoot for MNSure (denied use of City Park land)
• The Long Lake Fire Department Advisory Board met on Wednesday, July 31St. The agenda is
attached for your information along with the su pplemental materials that were distributed.
In summary:
o The 2014 Proposed Operating Budget has a 2.4% increase. This would increase Orono's
contract price by $5,967 (1.73% increase over 2013). Chief Van Eyll will try to cut
expenditures and present an amended budget by August 15th. Specifically, the Chief
was asked to identify the savings from the sales tax exemption and to reexamine
expenditures for out-of-state conferences.
o The 2014 allocations show a slight increase in Orono's share from 82.73% up to 82.90%.
o The LLFD Memorial 5K run raised $4,000-5,000.
• Please find attached the CSAH 112 Project Advisory Committee Meeting Record for the
meeting held July 18, 2013.
� The no parking signs went up on Bayview Place earlier this week along with additional
barriers to prevent parking. I received one phone call so far who questioned why this
decision was made and why no notification was given to the surrounding neighborhood.
This person wanted me to let the City Council know he is not in favor of the decision made
and would request the Council reconsider their decision.
• The contractor for Willow Drive will continue to finalize grading in the ditches and to place
seed in these areas. There is a small delay caused because Xcel Energy has a power line too
close to the surface in a portion of the ditch area. The contractor will have to wait until Xcel
Energy is able to lower or replace this line. This should not cause significant delays in the
placement of the final wear course. Attached is the weekty update.
• Attached is a flyer for the Memorial Blood Drive, where the Police & Fire Departments will
team up to give blood on Monday, August 19th from 2:00—6:00 pm at the Long Lake Fire
Station.
• 87 total citations were issued in the Police Department for the week of July 22 —July 28.
Attached is the weekly summary police report. The first page is a summary of the citations
issued for the week followed by the activity report, which includes the calls for service that
were entered into RMS (Records Management System). Information that is not public has
been redacted. Portions of some addresses have been redacted because in some instances
it's acceptable to show a block range for an incident, but not the exact address. The activity
report does not include all calls our officers were dispatched to, only the calls for which
reports were written. Also not included are parking tickets, written warnings and assists to
other agencies. Arrests will be noted by an asterisk next to the event. The arrested
person's name will be filled in, along with age and city of residence.
• Additional attachments and/or links:
o Weekly Management Team Notes—July 30, 2013
o Wedding Reception, 2550 Woodhaven Dr (Saturday, August 17, 2013 from 1:00— 11:00
pm)
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENTTEAM
SUBJECT: INFORMATION UPDATE
DATE: AUGUST 9, 2013
Information Update—08/09/13
• The Orono Police Department held a drawing and gave away a girls and a boy's bike to a
child that attended a Night to Unite (National Night Out) party.
• The attached announcement letters were recently provided to Staff from the Wenksterns.
The letters were given to employees of the two golf courses and sent to customers to
inform about the closing of the golf courses.
• Street Improvement Districts Discussion. Mayor McMlllan,Jessica, and Jesse met with
Patricia Nauman and Todd Olson who represent Metro Cities to discuss street improvement
districts. This topic was brought up before the City Council in April of this year due to
legislation which was working its way through the Legislature and the City Council passes a
letter of support (see attached). Ultimately the legislation did not pass and is still under
consideration for the upcoming session.
We discussed what Orono could do to promote this as a useful funding source for road
maintenance for the City of Orono. I also put together a quick cost and funding analysis for
two different neighborhoods (Hackberry and Casco Pt). This analysis estimated the future
maintenance needs of the roadways and spread the costs out evenly amongst the homes.
Due to the severe weather earlier this week, Public Works opened the tree disposal site
Tuesday-Friday 8am-3:OOpm and it will be open over the weekend from 10am-6pm.
• 105 total citations were issued in the Police Department for the week of July 8—July 14.
Attached is the weekly summary police report. The first page is a summary of the citations
issued for the week followed by the activity report, which includes the calls for service that
were entered into RMS (Records Management System). Information that is not public has
been redacted. Portions of some addresses have been redacted because in some instances
it's acceptable to show a block range for an incident, but not the exact address. The activity
report does not include all calls our officers were dispatched to, only the calls for which
reports were written. Also not included are parking tickets, written warnings and assists to
other agencies. Arrests will be noted by an asterisk next to the event. The arrested
person's name will be filled in, along with age and city of residence.
• Additional attachments and/or links:
o Metro Cities News—July 22, 2013
o Corn Days 4 Mile Run, (Sunday, August 11, 2013 from 9:00 am - 10:30 am)
o One Voice Pride Bike Ride, (Sunday, August 11, 2013 from 9:00 am - 12:00 noon)
The City of Orono complies with the Minnesota Data Practices and Open Meeting Low. The recipients of this
electronic file are asked not to "Forward"or"Reply to All"concerning rnformation contained in this email.
MEMORANDUM
TO: MAYOR AND COUNCIL MEMBERS
FROM: ORONO MANAGEMENTTEAM
SUBJECT: INFORMATION UPDATE
DATE: AUGUST 16, 2013
Information Update—08/16/13
• Mayor McMilian, Lizz Levang, and Jessica Loftus attended a meeting with the LMCC this
week. We were able to notify the LMCC and other cities of Orono's withdrawal at the most
recent council meeting. It sounds probable that other cities such as Minnetrista and
Victoria are considering leaving too.
• Please see attached for Willow Dr weekly update.
� Since the brush site has been opened for residential dumping there have been 6 recorded
incidents of contractors or non-resident dumping at the site. We will continue to monitor
the site and record any other dumping issues too. The site is getting pretty full (see
attached photo). Public Works will push the existing brush back, but will not come out over
the weekend if the site fills up. We will address the piles from the weekend dumping on
Monday morning.
• The sewer cast in-place pipe (CIPP) lining project is nearly complete. t would approximate
80- 85% of the 4,000 LF of sanitary sewer has been completed.
• Attached is an article from the Sun Sailor dated July 31, 2013 titled Orono Addresses Dakota
Parking Issues.
• 80 total citations were issued in the Police Department for the week of August 4—August
11. Attached is the weekly summary police report. The first page is a summary of the
citations issued for the week followed by the activity report, which includes the calls for
service that were entered into RMS (Records Management System). Information that is not
public has been redacted. Portions of some addresses have been redacted because in some
instances it's acceptable to show a block range for an incident, but not the exact address.
The activity report does not include all calls our officers were dispatched to, only the calls
for which reports were written. Also not included are parking tickets, written warnings and
assists to other agencies. Arrests will be noted by an asterisk next to the event. The
arrested person's name will be filled in, along with age and city of residence.
• Additional attachments and/or links:
o Weekly Management Team Notes—August 13, 2013
o Metro Cities News—August 9, 2013
o Ice Cream Social, 2455 North Shore Drive (Sunday, August 18, 2013 from 1:00—5:00 pm)
The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this
electronic file are asked not to "Forward"or"Reply to All"concerning information contoined in this email.