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Home My WebLink About02-09-2011 - Memo: building permit escrow refund .+ Planning & Zoning Department Memo ev To: Finance Department 1/4AL From: Christine Mattson, Planning Assistant Date: 2/9/2011 G/L: 101-22205 Re: Building Permit 2010-00584 Escrow Refund The Planning & Zoning Department has received a request to refund the demolition permit escrow. The following supporting documentation is attached: • Copy of signed escrow agreement • Email from Bonestroo stating no unbilled WIP for this project • Email from Campbell Knutson stating no unbilled WIP for this project • Building Permit 2010-00584 is not on the Subdivision-CUP Spreadsheet Please refund the escrow of $2,500 to William McGuire at 1245 Woodhill Avenue, Wayzata, MN 55391 w:\street files\woodhill ave\1245\escrow refund memo for 2010-00584.doc DEMOLITION PERMIT 2010-00584 ESCROW AGREEMENT AGREEMENT made this 21 day of J u. 20 /0 , by and between the CITY OF ORONO, a Minnesota municipal corporation("City")and Willtd.m MC 4u. re, ("Owners"). Recitals 1. An application for a demolition permit has been filed for the principal structure located at 1245 Woodhill Avenue, ("Subject Property")legally described and attached as Exhibit A. 2. In conjunction with the demolition erosion control measures are required as shown on attached iI Exhibit"B". NOW,THEREOFRE,THE PARTIES AGREE AS FOLLOWS: 1. DEPOSIT OF ESCROW FUNDS. Contemporaneously with the execution of this Escrow Agreement, the Owners shall deposit$2,500 with the City. All accrued interest, if any, shall be paid to the City to reimburse the City for its cost in administering the escrow account. 2. PURPOSE OF ESCROW. The purpose of the escrow is to guarantee reimbursement to the City for all out-of-pocket costs(including planning,engineering, or legal consultant review)the City has incurred to assure that the erosion control measures are installed and maintained so the property complies with the provisions of Orono City Code Chapter 79. The financial security may also be used by the City to eliminate any hazardous conditions associated with the work and to repair any damage to public property or infrastructure that is caused by the work. If compliance with the approved Land Disturbance Permit is not accomplished within the allowable time period, the City I may bring the project into compliance by use of the security. 3. RIGHT OF ENTRY. The Owners hereby grant the City, its agents, employees, officers and contractors the right to enter the property to perform all work and inspections deemed appropriate by the City in conjunction with the required erosion control measures,including but not limited to constructing or completing any and all of the agreed upon improvements should the Owners' contractor not complete those improvements by the date specified herein. 3. MONTHLY BILLING. As the City receives consultant bills for incurred costs, the City will in turn send a bill to the Owners. Owners shall be responsible for payment to the City within 30 days of the Owners' receipt of bill. 4. DISBURSEMENT FROM ESCROW ACCOUNT. In the event that the Owners do not make payment to the City within the timeframe outlined in#3 above, shall issue a Stop Work Order until the Owners pay all expenses invoiced pursuant to #3. The City may draw from the escrow account without further approval of the Owners to reimburse the City for eligible expenses the City has incurred. 5. CLOSING ESCROW. Any remaining amount of the financial security deposited with the City for faithful performance of the plans and specifications and any related remedial work will be released after the completion and inspection of all such measures and the establishment of final stabilization for the Subject Property. 6. CERTIFY UNPAID CHARGES. If the project is abandoned by Owners, or if the eligible expenses incurred by the City exceed the amount in escrow, the City shall have the right to certify the unpaid balance to the subject property pursuant to Minn. Stat. §§415.01 and 366.012. CITY: TY OF OR0 OWNE�Sf� L � By: w /` - h �u Its: 1:3--,-„,„.„...,LP— tr&car DR Wt►-c 1 AliA kc. GI tit vl..-- r-`utelrtlal ii:04.ly 1 1Vii[ai tak Financrs Department 110.046 tif4.0-tFile 150784 EXHIBIT "A" 150784 Christine Mattson From: Amundsen, Darren T[Darren.Amundsen@bonestroo.com] Sent: Wednesday, February 09, 2011 9:21 AM To: Christine Mattson Subject: RE: WIP None for us Darren Amundsen, PE Associate Direct 651-604-4894 Cell 651-775-5623 darren.amundsen@bonestroo.com Bonestroo Visit the new Bonestroo.com to sign-up for SourceONE, our upcoming newsletter. From: Christine Mattson [mailto:CMattsontaci.orono.mn.usl Sent: Wednesday, February 09, 2011 9:05 AM To: Amundsen, Darren T; 'Sherry Charboneau' Subject: WIP Good Morning, Do either of you have any unbilled WIP for 2010-00584, 1245 Woodhill Avenue? Thank you! Gioia-Ant 4 H-4m. Planning Assistant City of Orono 2750 Kelly Parkway Orono MN 55356 (physical address) PO Box 66 Crystal Bay MN 55323-0066 (mailing address) it 952.249.4620 8 952.249.4616 ® cmattson@ci.orono.mn.us www.ci.orono.mn.us Office Hours: Monday- Friday 8:00 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday, February 21,2011 (Observance of President's Day) CONFIDENTIALITY NOTICE:This e-mail is confidential and may contain legally privileged information. If you are not the intended recipient,you should not copy, distribute,disclose or use the information it contains,please e-mail the sender immediately and delete this message from your system.Note:e-mails are susceptible to corruption.interception and unauthorized amendment;we do not accept liability for any such changes,or for their consequences.You should be aware that we may monitor your e-mails and their content. 1 Christine Mattson From: Sherry Charboneau [SCharboneau@ck-law.com] Sent: Wednesday, February 09, 2011 11:20 AM To: Christine Mattson Subject: RE: WIP Christine: No unbilled WIP. Sherry From: Christine Mattson Jmailto:CMattson(aci.orono.mn.usl Sent: Wednesday, February 09, 2011 9:05 AM To: 'Amundsen, Darren 1'; Sherry Charboneau Subject: WIP Good Morning, Do either of you have any unbilled WIP for 2010-00584, 1245 Woodhill Avenue? Thank you! Christine Mattson Planning Assistant City of Orono 2750 Kelly Parkway Orono MN 55356 (physical address) PO Box 66 Crystal Bay MN 55323-0066 (mailing address) tie 952.249.4620 6 952.249.4616 E cmattson@ci.orono.mn.us ; www.ci.orono.mn.us Office Hours: Monday- Friday 8:00 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday, February 21, 2011 (Observance of President's Day) 1 Checklist for Refunding Building Permit Escrows Building Permit # 2-0\0---005 + Street Address: 1245 \\)QcX hl AY Applicant Name: DY• WG011A W�c Awe C' Escrow request received Date: S , 2..O ? au.0W) Call Vc` Wvii &Y (to be completed by Barb) -13111 TKOM- WA-- Are all inspections completed? No If not, list what is outstanding: -rJ` to WG Was there a Temporary Certificate of Occupancy issued? Yes No Date: NA " hoz Was there a Final Certificate of Occupancy issued? Yes No Date: llf 0).( ❑ Were the as-built requirements satisfied? Yes No beimioQi 6,114, Email CK & Bonestroo to see if there is any unbilled WIP. Date email sent: Z-q- NOA 6Y\ l iG CAP + i ileek- ❑ Prepare memo for Finance Department ❑ Note aotabotrefunded in program. z:\forms\zoning standard forms\checklist for refunding building permit escrows.doc December 23,2010