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Home My WebLink Aboutmailbox installation Christine Mattson From: Christine Mattson Sent: Wednesday, May 11, 2016 2:10 PM To: 'wilkinstc@gmail.com' Cc: Adam Edwards;Jeremy Barnhart Subject: 740 Willow Drive South Attachments: mailbox installation.pdf; mailboxes- MN DoT.PDF; USPS guidelines.pdf Mr. Wilkins, Per our telephone conversation yesterday,City Staff observed a brick structure being erected in the City Right-of-Way in front of your property addressed 740 Willow Drive South and a stop work order was issued. According to City Code Section 18-2. Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale any fence, goods or other obstructions upon, over, across or under any street or private road without first having obtained a written permit from the city, and then only in compliance in all respects with the terms and conditions of such permit, and taking precautionary measures for the protection of the public.An electrical cord or device of any kind is included, but not by way of limitation, within the definition of an obstruction. Further City Code Section 18-106 states It is a misdemeanor to construct or reconstruct a sidewalk, curb and gutter, driveway, driveway approach, driveway turnaround, curb cut, roadway surfacing or any other private improvement in any road or other property in the city without a permit in writing from the city. Please remove the structure within the City right-of-way before Thursday,June 9,2016. According to City Code Section 86-2 you are responsible for removing the illegal structure. If you don't remove the structure,the City will remove it and bill you for the cost of the removal and disposal. We understand your frustration with damage to your mailbox. Attached is a copy of the City's standard mail box plate. There are no specification on the materials to be used, but please note that concrete or other materials that do not give or break away are hazardous and pose a liability for you the property owner. Also attached is a copy of Minnesota's Department of Transportation's Best Practices for mailboxes and the USPS Mailbox Guidelines. The following is from the City's website: DAMAGE FROM SNOWPLOWS Mailboxes Occasionally,snow plowing will result in damage to mailboxes. The City will repair the damage or replace a mailbox,only if the mailbox and its supporting posts are properly located behind the curb line or along the edge of the street and if damage is the result of actual contact by the snow plow. A standard design mail box will be used for replacements(the City will not replace decorative mail boxes). Property owners who install decorative materials in the right-of-way do so at their own risk. The City will not assume responsibility for damages that are caused by mailboxes that protrude into the street or are damaged simply by snow pressure or snow rolling off the plow or wing. If damage is done to a mailbox on a County Road by the county snowplows,you must contact Hennepin County to have this issue resolved. If damage is done to a mailbox on a Private Road,you must contact your homeowners association or person in charge in your neighborhood for snow removal. Lawns Lawns damaged by the City equipment will be restored in the spring. Complaints To file a complaint, please contact the Public Works Department during normal business hours. Disagreements on Complaints In instances where there is disagreement as to the damage and the responsibilities of a complaint,the Administration and/or Police Department may determine the responsibility. 1 Please don't hesitate to contact me or the Adam Edwards, Public Works Director with any questions. Christine Mattson Planning Assistant City of Orono 2750 Kelley Parkway I Orono I MN 155356(physical address) PO Box 66 1 Crystal Bay I MN 155323-0066(mailing address) 2 952.249.4620 18 952.249.4616 ® cmattson@ci.orono.mn.us -'�l www.ci.orono.mn.us Office Hours: Monday-Friday 8 am to 4:30 pm PLEASE NOTE: Summer Office Hours start Monday, May 23,2016 Monday-Thursday: 7:30 am to 5 pm/Friday 7:30 to 11:30 am OUR OFFICE WILL BE CLOSED: Monday, May 30, 2016(Memorial Day) 2 Orono, MN Code of Ordinances Page 1 of 1 Sec. 18-2. - Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale any fence,goods or other obstructions upon, over, across or under any street or private road without first having obtained a written permit from the city, and then only in compliance in all respects with the terms and conditions of such permit, and taking precautionary measures for the protection of the public.An electrical cord or device of any kind is included, but not by way of limitation,within the definition of an obstruction. (Code 1984, § 6.07(1)) about:blank 5/11/2016 Orono, MN Code of Ordinances Page 1 of 1 Sec. 18-106. - Required. It is a misdemeanor to construct or reconstruct a sidewalk, curb and gutter, driveway, driveway approach, driveway turnaround, curb cut, roadway surfacing or any other private improvement in any road or other property in the city without a permit in writing from the city. (Code 1984, §§ 6.05(2), 6.06(2)) about:blank 5/11/2016 5/11/2016 Orono,MN Code of Ordinances Sec. 86-2. - Permit to use public property. It is unlawful for any person to improve or maintain improvements on public property for a private use without first obtaining a permit from the city. In all instances, the improvement shall be temporary and subject to the city's right to require removal or restoration, or both; and upon the failure of the permittee to take such action, the city may remove and restore and hold the permittee responsible for the cost. (Code 1984, § 12.07) https://www2.municode.com/library/mn/orondcodes/code of ordinances?searchRequest=%7B%22searchText%22:%22removal%22,%22pageNum%22:1,%22... 1/1 HEIGHT-48 INCHES I 18'- ABOVE STREET LEVEL HAVE BOX EXTEND AS 163 E. COOK FAR IN FRONT OF INEWSPAPER BOX SUPPORT POST AS POSSIBLE. (THIS PREVENTS POSSIBLE e e e ol SNOW PLOW DAMAGE). ADDRESS MUST BE ON SIDE OF BOX FROM CROSS BRACE WHICH CARRIER 10" CLEAR APPROACHES IN ZONE LETTERS ABOUT ONE INCH HIGH. (OR ON z FRONT WHERE BOXES ARE GROUPED). � o BOX MUST BE LOCATED SO CARRIER CAN SERVE WITHOUT MIN. 18" LEAVING VEHICLE. NOTES: MAILBOX SHOULD NOT SIDE VIEW EXTEND BEYOND BACK OF CURB. ALL POSTS TO BE A MINIMUM OF 18" BEHIND NEWSPAPER BACK OF CURB. BOX DIMENSIONS AS PER U.S. MAILBOX POSTAL SERVICE MOUNT AT SAME HIEGHT AS MAILBOX. FRONT VIEW O�O LAST REVISION: FEB 2008 MAILBOX INSTALLATION Gtiti PLATE NO. STR-17 139-STR-1 7.DWG PRACTICE SUMMARY Mailboxes 0of 2) DESCRIPTION • PROVEN, OR EXPERIMENTAL Provide breakaway mailbox supports for new installations, as part of rehabilitation ■ The design has been PROVEN crashworthy. projects, and when new homes and businesses apply for entrance culverts. ■ From a crash perspective, using a breakaway mailbox design would be • OPERATIONS considered TRIED—no rigorous evaluations of the deployment were found in the literature. Installation of the swing-away design mailbox support has no effect on traffic TYPICAL CHARACTERISTICS OF CANDIDATE LOCATIONS --- operations. However, the swing-away design benefits snowplow operations by allowing more maneuverability of the snowplow with less chance of hitting the Examples of candidate mailbox replacement opportunities are shown below. Steel support and damaging the mailbox. tractor wheels, milk cans filled with concrete, chains, and massive I-beams are only TYPICAL a few of the devices used to support mailboxes. Agencies can develop a policy COSTS that replaces existing mailbox structures with the MnDOT Standard Swing-Away Implementation Costs = $100 to $200 per mailbox support design during reconstruction, resurfacing, or new access permitting processes. SAFETY CHARACTERISTICS A review of crash data for roadways in the State of Minnesota from 2001 to 2010 found an average of 85 crashes per year involving a mailbox support, with an average of 3 severe crashes per year. The MN MUTCD requires that all roadside sign supports in clear zones be breakaway, yielding or shielded by a barrier or crash cushion. State Statute 169.072 considers any mailbox not meeting breakaway requirements to be a road hazard and gives agencies the ability to remove non-conforming mailboxes. A review of rural roadways in northern Minnesota shows that there is an equal chance of a vehicle leaving the road to hit a mailbox as there is to hit a roadway sign. A preliminary review of the number of signs and the number of mailboxes was conducted on three roadways (Itasca CH 35,TH 6, and Itasca CH 3). Over a total of 16 miles, there were 134 traffic signs and 135 mailboxes.The density of mailboxes was equal to the density of roadway signs. Having crashworthy mailbox supports should be as high of a priority as having crashworthy signs supports. The MnDOT research has found that the swing-away mailbox assembly meets the Examples of Unacceptable Installations requirements of the AASHTO Manual for Assessing Safety Hardware for breakaway support structure. �HNESp'' 2 �9 �t�® �mhlOi T0.P ZO MINNESOTA'S BEST PRACTICES AND POLICIES FOR SAFETY STRATEGIES ON HIGHWAYS AND LOCAL ROADS / SEPTEMBER 201 1 PRACTICE SUMMARY Mailboxes of 2) r;f r it WASSAAT.1,0001E l0whKII MKM AWK �.'KARCOM YIK rA 00ty"T 6.a+Y MIDI OWAIZ. AMNm11YAfa' sort crop 1 L.RR @W)tos•a z n•[z Io vr'N Ya1NtIN6 SI4AM KFOK ra0 Ora[wlrlcrQa + AftA'[+M Y.ILg10.. o- WI[YpN SII[ n RAa crlirn� • f' Ookm _ _---- . Nsld OHMIC to 0000 rLLtP 5"M USING[0100 T ; !¢.M a DO SIDL ""NIM,r t r aow FL1:7R ipM1 1 4-4., ! 5+1 ri4o0oOTht 1iRkft Os SM rap 1 aq- ml.z I•vr"LP116 mftoo a Nous. O sa,MT IK-AL- ExamplesofAcceptableInstallations secr oN A-A 11,4 '""fE" DESIGN FEATURES FOP YIEV A Ire n 1-vr YoulrNc i F1N1R�T11RJ Mailbox supports should: — arL p � J : alrsmc an sr ALa1CiAx slocwt 011 S '0 IT rINIY Aa oMTSM Or r:ISN.ml ■ Yield or collapse if struck ■ Not be fitted with an anchor plate ■ Bend or fall away from the vehicle (metal post) �:L 30V III&IW VA.11mrs s ■ Not create severe deceleration ■ Not block sight distance i TO► "to ` ■ Not be set in concrete „OAMAy Yom„ ■ Resist damage from snow removal operations ` �, ,r.WK" To. PIPE/MST 4n',�o CHANNEL�, g p CaNINECT100 Of ?�T LK-/I.t KII MFC.341 END VK,I MnDOT's Standard Plate 9350-A provides the design for the swing-away mailbox MOUNTING STRAP DETAIL SWM-AWAY K%MM% SLIPPIORt support that accomplishes these goals. "TEST YAilpt IauTIYN 9d1A0 k SWIG S[/'ara.1ISIAAArt011 ran Pe"+[SOUP AND asimer""M IaWAT. mm sross,Y.•K O IXUR"I lorry TK am==AAO TAi POST or"L rY dNIUM AIM TW WOVE*91.L1 BEST PRACTICE D YW 7 Pi[ltCf10M TKAFFW M gima r0=9 UX19Als PNIa to ETW NISTAUATIaIA ' M M]K L 4'ALRIL c NewI r0 ttNKb0t111EET1 PI"I" YAILg011 SUA,On't0 }.._. q!'IU[ SIIA6c r GOIIIL 10 TK N[ICNt a1'K YA1tA0N!lP►Mr. m•orim.u.r OMN NML�S10•MIT CIESIM M,i'tM IF Mt INTI/[Y A(rtp WPM IM The important features of an approved, conforming mailbox design include - 6116 TIP fraTOUArNA[WrpNKLMM•.M,A[[>U,AaaE�rt�, "Ali -'-" FIXj!W,N �SM IA%KaT Wrla A&UNNIENDA,04"APe ti o[NP+.IAN"NTrr 010991 1sem, Naa alms Waco WT YaMt r■s IOAA.NINO"EW""qN rrult l410"-dh the following: (1) the post located a minimum of 3 feet from the edge of 1 `� "�ASIA"M`°" �°W"� "'°°"�"" "�" ALL l'POSTQ0 )All STEELY TO NC- f 8►rT7NY. 116 i[dOrtt f 'U'C!.POST 40 0,119.9r[EA 001A,O11GTf SNY.a#p�VAM3sa vG SPCL SII. the road shoulder, (2) the front of the mailbox located above the edge of F�� .« for USTION�74Ofi&a rX4"rTILE S" $A.00SA[uATINX TO TIC �TSSs�MaKIw lot IMCGRAL•11 SMttT I*MmId 6TAY1111M WT. the shoulder, 3 the bottom of the box at the proper height normal) 38 to ""°`"'"`� QAir �a rnmr#YIST sc wT1aNm m Aucrl Pvstwstca ( ) P p g (normally ��•11CM WT BE Imo#4.,t orrms JOINT DETAIL (�1 A+1• ±R sr CGHTIM l LdYTN arra.c Ism As AN 01"1'11101?0"110TMR 4 42 inches; check with the mail carrier), and (4) an installation that will pivot or 1,02"k"Ys[a ,ppm) _.RINE !.2007 STATE Cf ICNIMU il•EL1i wrm IITAWOWIO rotate in some fashion when a snowplow hits the mailbox. - OVARTYENT Of TIIMItlP911TAT1Oa1 11EFEIaQ1(t 441E MAILBOX SUPPORT ;ITj SI�FL]LSl:N A,r:I•LtN- 511740-ANA't tTPE 3 9350A SOURCES MnDOT's Standard Plate 9350A MnDOT's Standard Plate 9350A Crash Tests of Minnesota Mailbox Supports, LRRB 1981-08,Althea,A.and Ross,R.,July 1981. Urban Mailbox Installation Guidelines,Minnesota Local Road Research Board,Report MN/RC 2010MAIL,July 2010. Is Your Mailbox a Hazard?Minnesota Local Road Research Board,Brochure,2010. JXXETO, MINNESOTA'S BEST PRACTICES AND POLICIES FOR SAFETY STRATEGIES ON HIGHWAYS AND LOCAL ROADS SEPTEMBER 2011 '/VS/ S.COM Search or Enter a Tracking Number Q • • . Track i t:'a�agePostal Store Business Inte"ottonal Help Tracking Mailbox Guidelines My USPS Installing a New Mailbox Intercept a Package • Look for Postmaster General's Seal Schedule a Redelivery Every new mailbox design should be reviewed and receive the Postmaster General's(PMG)seal of approval before it goes to market.If you opt to -- ---- Hold Mail construct your own mailbox,it must meet the same standards as manufactured R boxes.so show the plans to your local postmaster for approval. Forward Mail Change of Address Rent or Renew PO Box Learn about_.. Personalized Tracking king the Mailbox lite telling#wPcwt Here are some netpful guidelines to follow when installing your mailbox: The best madam a Supports are Stable but bend or fall away if a car hits them. Redirecting a Package Position your mailbox 41•to 45'above ground level- The Federal Flay AdrnkYstradon recommends PO Boxes • Place your mailbox 6•to 8'back from the curb-It you do not have a raised • A 4'x 4'wooden support or a 2'-diameter standard steel or aluminum Pipe curb,contact your local postmaster for guidance Put your house or apartment number on the mailbox • Avoid unyielding and potentially dangerous supports,like heavy metal `lo Pa pipes,concrete posts,and farm equipment(e.g.,milk carts filled with • If your mailbox is on a different street hOm your house or apartment,put concrete). Mail for the Deceased your full street address on the box • Bury your post no more than 24'deep. • If you are attaching the box to your house,make sure the postal carrier can reach it easily from your sidewalk,steps,or porch. fig a. fig b. • • O e 1 e I auvwr t cn a c -vft"n fmwl aeuv aAm i