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HomeMy WebLinkAbout09-06-1994 Park Commission Minutes �� �R - ORONO PARK COMMISSION MEETING MINUTES FCIR SEPTEMBER 6, 1994 ATTENDANCE The Park Commission met on the above date vv�t�ihe following members present: Alex Vongries, Susan Wilson, Lili McMiltan, Robert Howeils, and James White. Richard Flint and Sherokee Ilse were absent. John Gerhardsc�n, Pul�lic Works Directos, and Sherry Frost, Recorder, represented City staff. Vice Chair Vongries called the meeting to order at 7:30 p.m. (#1)APPROVAL OF 1Vl:INUTES QF AUGUST 2, 1994 Viee-Chair i�ongries asked for cornments. �✓Ic1lrlillan requested substantiation of park dedication fee of$9,000 as noted on page-5, paragraph 4. Gerhardson stated the amount was conect. It ur�as m�ved by Hc�wells, seconded by Wilson to apprQve the minutes of the August 2, 1994 Park Cammission meeting. Ayes 4, Nays 0. (White was not present for this motion. He arrived at 8 p.m.) (#2) FRIENDS OF THE PARK AWARD (MCMILLAIv} After researching possible nominations, McMillan, alang with other park commissioners, felt there were no outstanding candidates to recommend for this year's award but would like to continue with the program. McMillan recommended that successful nominees be outstanding contributors and award only when that occurs. Vongries questioned if people are aware of such an award and h�w we can make it public such as the "Adopt-a- Highway" program. McMillan stated the "Adopt-a-Park" program is in its beginning stages. �Vilson€�lt park cc�mmissianers needed to spend more timede�eloping this program. ��ilson was invalved with a girl scout traop that began strong but other commitments caused their involvement to falter. A youn�er girl scout troop will be working with this program ne�ct year. Wilson wants people to feel they have earned the award� Howells asket!about the person who contributed the bluebird houses. Wilson stated that a Wayzata te�cher was involved in selecting sites and chec4�ing the nests. The houses v�ere mainly provided by Wilson. , 1 .�, w MINUTE5 QF THE REGULr"LR 4RON0 PARK COMMISSION MEETING HELD ON SEPTEMBER 6, 1994 (#2 Friends of the Park Award -Continued) HQwells asked that it be made clear that the award program is not being dropped but only that no award is being gi�en out this year. Vongries reiterated the need to make people aware af the progcam. McMillan wants the award to be given to people who are invfllved and have made a contributian because of their desire ta da so and not far the sole purpose af abtaining an award. McMillan stated that as more people in the community are invalveci, this will happen. Gerhardson stated that the Adopt-a-Park pro�-am was announced in the newspaper and newslettsr and people signed up frt�m that natification, McMillan stated the comm�inity education program is looking for ideas and this program cQuld fill that need. Gerhart�sc�n suggested a(etter of appreciation be sent to those working in the prograrrt tttis year. �ongries asked who would write this letter. Gerhardson suggested the chair with signatures by all park commission members. The letter should state not only the park commission's appreciation but the need for future commitment and ask people to participate again for the follawir�g year, 1�Vilsc3n rt�c�ved tha:t a letter to be sent to all partieipants in the Adopt-a-Park pragram expressing appreciatian from the park commission with a request far future commitment; McMillan s�econded. Howeils asked who had c2eaned up Sandy Beach but there was no name was fl�t the list. Gerhardson stated the mowers are instructed to clean up where neecled. It was designated that the chair wQuld write the letter, signed by all park commissioners on city letterhead. Ayes 4, Nays 0_ (#�)IA�G LAKE WATER QITALITY PRO�CT/JET SKI ORDINANCE {FLINT) VQngries deferred this ite�n to ne�t meeting due to the absence of Flint. {#4)t3LD CRYSTAL BAY SIKE TRAiL Crerhardson commented the city has the drawing of the trail from the Thompson residence, which is from the Luce Line to the Dickey property_ It was again determined that VVilson would try to make contact with Thompson_ 2 ,�� � MINUTES OF THE REGULAR ORONO PARK C-OMMISSION MEETING HELD �N SEPTEMBER 6, 1994 �Itern#4 -Old Crystal Bay Bike Traii- Continued) Wilson restated the current strategy to go ahead with this piece of the trail and see how it fits with the rest. Gerhardson stated Bryant has not yet discussed the recent plan with ths Henne�in County Board. McMillan stated the need to keep a detailed account of the costs. The commissioners stated their cancern over the eurrent involvement without an agreement in hand. Gerhardson stated the City Counci} had agreed to da a trail with this section from CoRd 6 to Kelley Parkway and to connect with the Luce Line within five years. The City Council needs to have an agreement between Hennepin County and the city before they can proceed. The park commissioners yuestioned their role at this time. Howells asked the status of the bike trail c�n BrQwn Raad. Gerhardson stated it is to begin September 12. The cost is braken down by percentage with five of the eight feet (or 5/Sths) paid with Murticipal State Aid money. The City Council has chosen nat to assess for the City's share hut no decisian has been made where the fund is coming fram. McMillan stated the Park Dedication Fund is a possihility. Wilson asked the cost af the project_ Gerhards�n stated approximately $600,000 for the rQad and trail. Howells moved to continue discussion at next meeting requesting Gerhardsan to che,ck with Moorse on Bryant's meeting with the Board and with City Council on the long range plan. Vongries added to motion the Park Commission's willingness to have a work session. Gerhardson suggested tabling the matter to next meeting when Flint will be pres�nt. Matian made by Howelis, seconded by McMillan to tahle fiirther discussion until ne�meeting.. Ayes 5, Nays 0. �#€S) SL�M�IIT BEACH Gerhardst�n spake with the City's insurance carrier regarding the facilities at Summit Beach. This was in response to the remQval of swimming docks because af the issue of liability. The insurance agent stated there is no problem with swimming docks artd that one must ct�nsider what is reasonable. Vongries asked if there were problems with having neither lifeguard nar phane. Gerhardson stated there was not. Vongries asked if City Council had anything to add. Gerhardson and Wilson said the matter was not braught ta the cour�cil. 3 � � � MINUTES OF THE REGULAR ORONO PARK COMMISSION MEETIIVG HELD ON SEPTEMBER 5, 1R94 (#5 Summit B�ach- Ct3nCinued) Wil�on su�ge�ted that the dock be left in pla�e with the addition of a "no diving" sign due tQ shallow water. Gerhardson stated the City Attorney says that signs can state only what is in the City ordinanee. Qtherwise, an amendment to the ordinance is required. The regulations of all parks must be by ordinance. White said we should be able to set the rules and the signs to reflect the ncles. He didn't think the ordinances were that specific. Gerhardson said he wouid get a cflpy c�f the ordinances for next meeting. In answer to Wilson's question about beach rules, Gerhardson stated that they must be in ordinance form ta be enforceable. A re�ommendatian would be made to council which would a��rc�ue the amendment and put the rule on the hc��ks. Vongries stated that th�Park Commiss�on was an advisary council only, eiting the Sandy Beach dock example. White suggested a list of rules for the parks be made and given to the City Counci( for adoption. Gerhardsan cc�mmented the need to delay this until�ve see the ordinances on parks and sv��imming be�ches. Wilson requested they be sent to everyone prior to the next meeting. Mc?l�Ii11a�a�ked about the unevenness of the height af the poles used on the dock. Gerhard�on �tated it was a matter of how they go in. Hc�well�asked when the canoes are rem�ved (erzd of October) and how many are being used (two} stating we are lasing money at this time. There is room for five comfortably and possibly six. Vo�gries stated the rack is nc�t paid for yet and was dependent on use. �#6}4THER BUSINESS Wilson stated the need to keep moving on the Crystal Bay Park plan commenting c�n the scruf'Fy conditions, the need to see the survey, and the readiness of a sub-com�i�ttee. In relation to this, Wilson asked for an update on the post office parking lot. Gerh�rdsc�n stated the vasiance application is on the agenda of the Planning Commissian me�in�;of 9/19J94, which �rill make recommendations at that time. Gerhardson has a faotprint-type map of the lc�t which will be staked out once the approval has been made. In answer to W�1sQn's qi�es�tion, Gerhardson stated the parking 1Qt was requested by the post office. The City�wns the property and will pay for the parking lot based on the five-year lease �ammitmeni. M�Millan asked if the Block Grant Fund can be used on C�ystal Bay Park plan. Gerhardson said if i#wasn't stated, it certainly was implied for the playground. The amount nf$2704 was confirmed. A discussion ensued on the use of this fund and the prace�s to get the p3an completed. 4 �/b„ `-v - MINUTES OF THE REGULAR ORONO P�RK COMMiSSION MEETII�tG HELD QI�1 SEPTEMBER 5, 1494 (Item#6-Other Business-�tmtinued) M�Millan made a motion which�vas secc�nd�d by Wi}son to make a facmal mation ta the City Ca�ncil to use the Block Grant Fund of$2'700 for Crystal Bay. In discussion,it w�s dete�mined ttiat this plan is dependent on all revi�ving the survey, alt}�ough the comm�ssion wc�uld like#a s�ee this plan move forward. Because af ursanswered questions u►ith fund allocations, �I1C St8Lli9 L��t�1tS pl�i!WitI2 tI't�C(?IlilCi�, and nat hav�ng seen the swvey,th�motion was withdrawn. Howells asked ahaut the golf auting far the park commissianers. Ger�►ardson wilE check the calendaz and provide the date. McMillan reminded Gerhardson of the need for the Paric Dedication Fee update. The calendar was made f�r representation by the Park Commission members at the upcaming City Council me�tings as follows: 9/l2/94 -Vongei+es 9/26/94 -White 10/10/94 -Wilson i0f24i94-McMillan ]1/l4l94-Haw�lls �Vilson asked Gerhardson to call McIv�tlan with the Grant B1ock Fund allocaiions. Tt�e n�t meeting Qf the Park Cornmissinn�srill b�o�Tuesday, 1014/94, at 7:1 S p.m. G�rhardson was asked by Howells to have a review of the survey results with the City Cowzcij at the l OJ4 me�ting. ADJ�URI�TMEN'T White moved, Howe�is seconded to adjourn the mee�ting. The meeting was adjo�urned at 8:45 p.m. Alexander Vongries, �i hair 5