Loading...
HomeMy WebLinkAbout09-03-2019 Park Commission PacketAGENDA City of Orono Park Commission Meeting for Tuesday, September 3'"d 2019, 6:30 PM Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Audience Members: Please sign in for the public record if you wish to address the Park Commission. The sign in sheet is in the lobby. The Park Commission is an advisory body to the City Council. If action is taken on any items on this agenda, it will be scheduled for an upcoming City Council meeting. AGENDA. CALL TO ORDER. APPROVAL OF MINUTES. 1. July l't, 2019 Park Commission Meeting Minutes 2. August 5th, 2019 Park Work Session meeting Notes PUBLIC COMMENT. STAFF REPORTS. 3. Public Works Parks Update- Adam Edwards 4. 2019 Budget and Capital Improvement Plan Proposals- Adam Edwards 5. Comprehensive Plan Amendment- Adam Edwards SPECIAL COMMITTEE REPORTS. 6. Big Island Update— Rick Carter 7. Lurton Park Group Update- Jennifer Klaahsen CHAIR & COMMISSIONER'S REPORT. 8. Commissioner's Updates ADJOURNMENT. MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. ROLL CALL The Orono Park Commission met on the above-mentioned date with the following members present: Chair Rick Meyers, Commissioners Jan Berg, Rick Carter, Casey Conrad Hudson, Jennifer Klaahsen, and Julie Ruegemer. Representing Staff were City Administrator Dustin Rie£ Mayor Walsh were present. Commissioner Bryce Johnson arrived at 6:38 p.m. Council Member Victoria Seals arrived at 6:53 p.m. Chair Meyers called the meeting to order at 6:30 p.m., followed by the Pledge of Allegiance. APPROVAL OF MINUTES 1. MAY 6, 2019, PARK COMMISSION MEETING MINUTES Carter moved, Berg seconded, to approve the minutes of the May 6, 2019, Park Commission meeting as submitted. VOTE: Ayes 6, Nays 0. PUBLIC COMMENT Corey Farniok, Orono Police Chief, stated for the Lurton Park dog appreciation day, the police department did not handle it as well as it could have been and that going forward, he would like to make sure that does not happen again. To assist with future events of the City, Exhibit B that was distributed to the Park Commission contains suggestions for community events so there are clear expectations in advance. The outline breaks out the duties of the different city departments. Meyers commented it might also be helpful to meet out on the site prior to the event. Farniok stated a lot of it comes down to preplanning and that the Police Department is more than willing to work with the Park Commission to help make their events go smoothly. Berg stated she is working with Council Member Seals on the holiday event and that they will be in touch with the Police Department, so they are aware of what is being planned. STAFF REPORTS 2. JUNE 6, 2019, PARK COMMISSION WORK SESSION NOTES Meyers briefly reviewed the notes from the work session, noting that the Park Commission discussed the ice rinks, the Lurton Park event, the holiday tree lighting event, and Big Island. Meyers commented the Lurton Park event was a big success. The food truck worked great and the weather cooperated. The Park Commission also gained some good experience about how to ran an event like that, which will help them improve the way things are done going into the future. A signup sheet for the Friends of the Park was started and 19 people have signed up. There were also a few pets adopted at the event. Page 1 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. 3. MUNICIPAL ICE RINKS Meyers noted the City installed an ice-skating park at Crystal Bay Park this last winter but things did not go as well as expected due to the ground being uneven and the inclement weather. Meyers stated in order for the City to do a skating rink correctly, it should have a warming house, lights, a big rink, and equipment to maintain them properly. Meyers stated in his opinion the City does some things very well and some things should be left to people who do them better than Orono does. Holbrook Park in Long Lake is a very nice skating rink as well as Klapprich Park in Wayzata, both of which are close by. Since Orono does not have the necessary equipment to maintain the rinks, it should not be in the ice-skating rink business, and that more people have expressed a desire for using the golf course as a sliding venue, which would be unique to Orono. Meyers stated he would propose the Park Commission recommend a moratorium on skating rinks. Orono currently has three sites that are used for ice skating but there has not been a huge ground swell of people demanding skating rinks. If people come forward asking for them, the Park Commission can revisit the issue, but in his view the money would be better spent on other things in the City. Carter stated that was a good summary of the discussion at the work session and that the conclusion was not to have skating rinks. If the residents express a desire for having an ice-skating rink in the future, the City can look at that closer. Klaahsen indicated she is in agreement. Johnson stated he is mystified why the topic even came up since no one has ever approached the Park Commission asking for one. Johnson stated he would welcome any citizens to come forward, but there are a lot of other things the Park Commission could address. Hudson stated Long Lake and Wayzata do a great job and those rinks are close by. Even if Orono buys all the equipment for an ice-skating rink, they cannot control the weather, and that he would prefer to leave it to Long Lake. When Hackberry Park was closed, the City received one complaint, and if the ice-skating rink at Casco Point is closed and all of a sudden people say they don't have another option, the Park Commission could revisit this issue, but that no one is coming forward at this point requesting them. Ruegemer commented in her view the City should not be adding ice-skating rinks, but that Casco Point is strictly for ice skating and that she and her family use it along with other local residents. Ruegemer stated ice skaters like to go places where there is not hockey and that she would not be in favor of closing Casco Point and that it does not make any sense to just leave that space unused. Berg asked if the consensus at the work session was not to have any skating rinks. Ruegemer noted she was unable to attend the work session because she was out of town. Orono does not have a lot of activities to do in the winter and they should not be taking away an option that has been available in the past. Ruegemer commented not everybody has lakefront property where they can skate on the lake and that it does not make sense to take that away as a winter activity since it is being used. Page 2 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. Johnson stated he understands the rationale for not creating one since no one is asking for one, but that he does not understand why the City should take one away since no one has requested that and if people are using it. Ruegemer stated Casco Point was created specifically for skating and that in her view Public Works does a good job at keeping it in good shape. Meyers stated the Crystal Bay rink was not working well and it took a lot of man hours to maintain it. The City spent approximately $6,000 on that rink and he would rather open the warming house at the golf course. If local residents are using the other ice rinks in the area, they are also welcome to use the sliding area at the golf course. Carter moved, Berg seconded, to continue to offer ice-skating at Casco Point but to not add any new ice-skating rinks. VOTE: Ayes 7, Nays 0. SPECIAL COMMITTEE REPORTS 4. BEDERWOOD SPORTS FIELD City Administrator Rief stated Staff is looking for some ways to cut some costs from the Bederwood project. The initial estimate came in at $683,000, which means the City will have to readjust the scope of the project. In addition to the new sports field, it will be necessary to drill a new well. At the current time it is still in the preliminary design phase and Staff hopes by next week to have some additional feedback on that. Meyers stated there are some items, like the picnic pavilions, that could be added later, but in his view the two must -have items are the new field and an improved parking lot. Rief stated the parking lot may also need to be delayed due to costs and that Staff is working on reconfiguring the package to see what else could possibly be included in the project besides the field. Staff is attempting to keep the project costs under $400,000. 5. EAST LONG LAKE TRAIL Rief reported the City received its grant for the East Long Lake trail and that the project is in the preliminary design phase. 6. WINTER ACTIVITIES Meyers stated the only winter activity they have lined up currently is the tree lighting ceremony. Berg reported she and Council Member Seals have been working on the event and that they have lined up Santa for the event and that they are working on the tree. Berg indicated she will be going to the golf course to see what is being stored there that could be used for the event and that it is too early at this point to solicit donations. Berg noted the Octoberfest event they had previously discussed will not be taking place this year. Page 3 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. Meyers stated the only thing that did not work well was the traffic flow and that they will need to look at improving that. Berg stated they will have the smaller fire truck rather than the bigger one and that they will be looking at the traffic flow. Meyers commented a bigger fire pit would be good since that was a popular place for people to hang out and that he will be speaking with the Rotary Club about that. Meyers stated they can have a meeting out there when the weather is good to try and figure out the traffic flow. Berg stated they are contemplating going out there on Wednesday, July 3. Meyers stated he also has a lot of decorations left over that could be used. 7. LURTON PARK Johnson reported he has a list of 19 people who signed up for Friends of the Park and that the Park Commission will need to decide how to proceed with that. The goal is for it to become a self-sustaining group and that they are looking to get input from them on maintenance and improvements for the park. Meyers stated he is looking for a volunteer to chair this group. Johnson stated they could be invited to join the Park Commission at a work session or a regular meeting and see if there is a volunteer interested in running it. Meyers stated in his view someone from the Park Commission should be heading up the group to help plan events and help steer the discussion. Ruegemer commented the chair should be someone who is passionate about the dog park, and that while the people they spoke to at the dog appreciation day expressed a desire to help, no one seemed willing to lead it. A Facebook group could perhaps be started, which can be used as a communication tool. Klaahsen indicated she would be willing to start a Facebook group and that she can post whenever the Park Commission is meeting. Meyers stated he is looking for a point person in the group to keep the Park Commission apprised of what is happening with the group. Klaahsen stated she could do that. Rief suggested the volunteers be invited to the next work session, but that it may be difficult for many to attend since it is at 1:00 in the afternoon. The next regular meeting of the Park Commission is September. Johnson suggested something official from the City go out to the people who signed up acknowledging the group and that he will provide the list to the City Administrator. Rief stated he will speak with Adam when he comes back next week and perhaps send out an email inviting them to the next work session. Page 4 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. Carter noted the 501(3)(c) group was invited to the August workshop. Rief stated the work session could also be extended and they could have the Friends of the Park come at 2:00. Ruegemer stated her feeling from talking to people is that they want to provide feedback and suggestions on what needs to be done but that she is not sure how much they will be involved. Ruegemer stated in her view it would be powerful to start an online group, but the initial feedback they received was that people wanted a way to obtain permits online and that it is difficult to get over to city hall because they work during the day. Meyers stated the email could ask for their comments or feedback and that those could be read and discussed at the work session. Rief stated most of the City's permits are online and he will see what can be done in that regard. Ruegemer stated an automatic reminder email would also be nice. Rief stated Staff did send out a reminder email this year to the permit holders the City had email addresses for. Johnson reported he called Joe Lemmerman, who has been working on the paver project, and he indicated that he is having a difficult time obtaining the pavers because of the change in distributors. Johnson stated he believes the City has people sending checks to Orono to purchase one of these pavers and that the person who will do the engraving of the clay bricks is ready to go with those and that they can go ahead and have some made for the dog park. Rief stated whenever those checks come in, they have to be brought before the City Council because they would be considered a donation. Johnson stated once some of the pavers are installed, in his view it will generate more interest and that they will need to have them ready to go. Meyers commented the pavers could also be done at Big Island as a fundraising item. Johnson stated if the City has received any checks, they should probably acknowledge it in some way. Ruegemer asked whether people could also purchase the pavers online. Rief indicated he will need to check on that. Meyers suggested they post a picture of the paver as well. 8. COMMUNITY EVENTS Meyers noted they also discussed at the work session the community garden and that Janie Delaney was not able to make it to the work session but expressed a desire to talk with the Park Commission. The Park Page 5 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. Commission talked about a trail connection from Holbrook to the garden area. The Fire Department also uses that area as a kind of rally point for events. Rief stated he did speak with Janie Delaney this morning and that she indicated they meet every Wednesday morning and also go to the garden on Sunday mornings to maintain it. Rief noted Adam has her email address and that he will speak with Adam about it. Meyers commented the garden has good support, which is growing, and that perhaps they could think about starting a garden club in Orono. Meyers stated he is not sure whether there has been any interest expressed in a garden club here in Orono, but that they could perhaps do plantings at the parks if one should get established. Johnson stated a couple of years ago some plantings were done at Livingston Park. Johnson asked whether those gardens have been maintained. Meyers stated they have been maintained and they look very nice. Ruegemer stated they did a lot of weeding over at Navarre Park as well. Berg stated the neighbor by Lydiard Beach has moved and no one is weeding that or taking care of it. Berg stated they will need to figure out how that area can be maintained. 9. TRAILS Carter reported he sent an email suggesting the City add the Willow Trail as one of the City's priorities and that the email was basically supporting the City of Long Lake in their effort to get permission from Mn/DOT to run the trail along the south side. The trail will be added to the Orono Comp Plan. Hudson indicated he has talked with Chilstrom from the Long Lake Park Commission and he has already contacted Mn/DOT. Mn/DOT has indicated they would be willing to do that. Also discussed was sending a dual letter of support. Meyers suggested they can use Long Lake's letter as a template. Rief asked whether any cost estimates have been obtained yet. Hudson indicated they are talking about placing class five gravel down and that it is not a big area. Hudson stated it is his understanding that Long Lake might be picking up all the costs. Carter reported the committee has also come up with some milestones for the trail grid and those have been emailed to Adam. 10. BIG ISLAND Carter reported the grant from the DNR was approved, which was for $200,000, with a 50 percent match. In order to get $400,000, the City needs to contribute $200,000. It is hoped that approximately $80,000 can be allocated from the capital fund and that they are going to try to raise $120,000 from the public at Page 6 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. large. The 501(3)(c) is the vehicle to do that. The committee is considering bringing in a fundraising consultant and that sometimes they will work on a commission. Carter noted the Public Works Department is holding off on spending any money out there until after September 23 so it can be allocated toward Orono's matching share. The grant money will need to be spent by the spring of 2021. The committee is basically taking the concept plan that was approved a few months ago and making it a reality. The first step will be for Bolton & Menk to draw up some plans so prices can be obtained and perform some surveying work. Rief stated a request to move forward with the surveying work will be brought to the City Council on Monday. Mayor Walsh asked if there are any other grants the City is still waiting to hear back on. Rief stated this was the first one of the grants the City applied for and that there were five or six other grants applied for. Carter stated if the City receives another grant, that can likely be applied towards the DNR grant. Rief stated the City needs to contribute a minimum of 20 percent of the grant. 11. GOLF COURSE Meyers commented it has been a difficult year for golf courses given the weather, but that the Public Works Department is doing a great job at maintaining the golf course. Meyers stated he is taking a long view on the golf course and that hopefully it will continue to do well and the City will keep improving it. The golf course is a great asset to the community. Meyers stated there is going to be an event at the golf course on August 5 called the Orono Classic. The person coordinating it will be bringing old golf clubs and that they are encouraging everyone to dress in nostalgic golf shirts and pants. The person is hoping this will become a yearly event. The cost for a round of golf and a chicken dinner is $55. People who do not want to golf can pay $10 for dinner in advance and $15 the day of the event. Meyers stated he is hoping they can get some people out there to support the golf course. Meyers stated it would also be nice if the golf course could obtain a wine license, which is something the City Council could look at. Ruegemer noted the Park Commission keeps talking about having it open for sledding and that she is wondering what the process is that needs to happen. Ruegemer stated the Park Commission could perhaps look at having it open on Saturdays for a period of time. Meyers stated the stumbling block is having someone there to man the place. Meyers asked whether there a budget for that expenditure. Rief indicated he will discuss that with Adam. Ruegemer commented they could sell beer, wine, hot chocolate and coffee. Page 7 of 8 MINUTES OF THE ORONO PARK COMMISSION Monday, May 6, 2019 6:30 o'clock p.m. Rief stated if the person is part-time, they would be limited on the number of hours they could work. Ruegemer suggested they do a trial period to see whether there is any interest in it. Council Member Seals stated at the next Council meeting they will add it to the agenda and then have the tree lightening ceremony as the starting point. Klaahsen commented night sledding is also fun. Rief noted sledding at night would require lighting and that Staff will need to look at that. COMMISSIONERS' REPORTS 12. COMMISSIONER'S UPDATES Klaahsen reported a resident has started trimming trees and putting wood chips down at Sandy Beach. Meyers stated he could be part of the Adopt -a -Park program and the City could erect a sign with his name on it. Hudson asked if the Boy Scout has met with Staff yet on an Eagle Scout project for Crystal Bay. Rief indicated he did meet with Adam but that he does not know what the status of it is. Hudson stated they were looking at upgrading the rain garden. IVIXI ; ►1i7�1u I I 0 Y Carter moved, Berg seconded, to adjourn the Orono Park Commission meeting at 7:30 p.m. VOTE: Ayes 7, Nays 0. ATTEST: Rick Meyers, Chair Page 8 of 8 PARK COMMISSION AGENDA ITEM Item No.: 2 Date: September 3rd, 2019 Item Description: August 5th, 2019 Park Commission Work Session Notes Presenter: Adam T. Edwards, P.E. Agenda Section: Approval Of Minutes Dir, Public Works/City Engineer 1. Purpose. The purpose of this item is to provide a record of the items discussed at the August 5th, 2019 Park Commission Work Session. 2. Agenda. The work session had the following agenda. a. Presentation by Big Island Legacy Group b. Winter Activities Discussion c. Lurton Park Dog Group Follow Up 3. Points of Discussion. a. Presentation by Big Island Legacy Group 501 c3 reps Dennis Libby, Tom Koehler, Peter Lampher were present at the Work Session. Peter provided a background on the 5010 Background Dennis- provided a thorough presentation on a proposed memorial for the Park. o Design idea from interview of 100s of veterans o Design includes several pillars with inscriptions/ plaques, shade sales and a 30 foot replica of the old amusement park water tower with flag poles on top. o $1.7M estimated cost Legacy grant will help pay for Commission Questions and Feedback: o Q: Is this a long term vision? Does it impact current grant match efforts? A: Memorial was part of overall Master plan for the Park. Would have to be a subsequent fundraising effort. o Q: Will lighting be required? A: Yes for the Flags o Q: how does this honor Native Americans? A: Other efforts are aimed at Native Americans o Q: How does recreation, preservation and vets memorial align? A: It is contemplated in the BI management plan. o What would be the timeline for a project like this? A:Maybe 5 years o Concern: Focus should be on current grant match efforts o Commission Consensus = Commission not in favor of tower concept but would be in favor of other smaller scale efforts. b. Winter Activities Discussion Discussed Park Commission intent for winter activity improvements for Parks. o Lighting at Golf Course: not necessary o Winter Staffing at Golf Course for Sledding: January through -February on Saturday and Sundays from 10 to2. o Casco Rink Lighting: Okay c. Lurton Park Dog Group Follow Up Jennifer Klaahsen is leading the friends of the dog park group initiation. What is next step should be a meeting. Jen to send out meeting invite. Prepared By:� Reviewed By: Approved By: d. Other Rick Meyer will be leaving the Park Commission in November 2019. COMMISION ACTION REQUESTED Approve Work Session Notes PARK COMMISSION AGENDA ITEM Item No.: 4 Date: September 3rd, 2019 Item Description: Parks Budget and Capital Improvement Plan 2020 Presenter: Adam T. Edwards, P.E. Agenda Section: Staff Report Dir, Public Works/City Engineer 1. Purpose. The purpose of this item is for the Commission to review the Parks Operating Budget and Capital Improvement Plan (CIP) for 2019. 2. Summary. The Park Operating Budget is for the routine maintenance and minor improvements at our Parks. The CIP is a planning level document that lays out future capital expenditures. The plan is revised annually and submitted for approval to the City Council. The 2020 drafts is attached. 3. Items to Highlight for the Parks Operating Budget. (Exhibit A) Movement of vehicle and equipment fuel, parts and contracted maintenance to a centralized fleet service budget line. 4. Items to highlight for the Golf Course Operating Budget. (Exhibit B) Movement of vehicle and equipment fuel, parts and contracted maintenance to a centralized fleet service budget line. 5. Items to highlight for the Parks CIP. (Exhibit C). a. Trail Construction along CSAH 19 (Livingston to Dakota) $115,000 b. East Long Lake Road to Trail $120,000 c. Summit Beach Improvements (paved parking and playground) $140,000 d. Big Island ADA Trails, Amenities, Restroom $80,000 e. GC Fire Pit $26,885 f. Picnic Table and Shade Sail at Community Garden $7,000 6. Park Related Items on the Equipment CIP for 2020. (Exhibit D) a. Aerator b. Mower 7. Funding. The Parks and Golf Course Operating Budgets are part of the General Fund which comes from the annual property tax levy. Items on the Park CIP are funded through a combination of the Park Fund and Equipment Outlay Fund. All item on the CIP are subject to funding availability and approval by the City Council. The City also manages the Lurton Park Fund which is used for maintenance of the restored prairie at Lurton Park. a. Projected End of Year 2019 Park Fund Balance: $468,067 b. Projected End of year 2019 Lurton Fund Balance: $28,275 COMMISION ACTION REQUESTED The Park Commission should review and provide any comments for the Budget and CIP. Exhibits A. Draft Park Operating Budget. B. Golf Course Operating Budget. C. Draft Park CIP. D. Draft Equipment CIP Prepared By: 7E Reviewed By: Approved By: Exhibit A PROGRAM DESCRIPTION & OBJECTIVES: The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city participates in a joint recreation program with area organizations to ensure a community -wide effort in providing adequate recreational facilities. OPERATING COST ACTIVITIES: *Personal Services includes the wages and employment taxes for the Parks Department. Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%) *Supplies & Maintenance includes the operating supplies and maintenance for all park facilities. *Other Expenses includes the costs associated with equipment rental. 2020 General Fund Operating Budget Departmental Summary Parks 45200 Dollar % 2017 2018 2019 Y -T -D 2020 Increase Increase Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease) Personal Services 38,272 90,194 127,210 49,546 134,500 7,290 5.73% Supplies & Maintenance 64,094 82,296 80,400 55,017 78,000 (2,400) -2.99% Professional Services 9,450 4,950 1,980 430 8,400 6,420 324.24% Other Expenses 7,811 10,417 8,850 4,040 9,100 250 2.82% Parks Total 119,627 187,857 218,440 109,033 230,000 11,560 5.29% PROGRAM DESCRIPTION & OBJECTIVES: The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city participates in a joint recreation program with area organizations to ensure a community -wide effort in providing adequate recreational facilities. OPERATING COST ACTIVITIES: *Personal Services includes the wages and employment taxes for the Parks Department. Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%) *Supplies & Maintenance includes the operating supplies and maintenance for all park facilities. *Other Expenses includes the costs associated with equipment rental. City of Orono 2020 Line Item Budget Parks 45200 Total Personal Services 38,272 90,194 127,210 49,546 134,500 7,290 5.73°f Supplies & Maintenance Dollar % Motor Fuels & Lubricants 2017 2018 2019 y -T -D 2020 Increase Increase Equipment Parts & Accessories Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease Personal Services 11,890 9,197 10,000 11,154 10,000 0 0.00% Full -Time Employees Regular 19,951 56,793 75,920 33,442 79,400 3,480 4.58% Full -Time Employees Overtime 465 534 0 944 0 0 N/A Part -Time Employees 0 0 0 0 0 0 N/A Temporary/Seasonal Employees 10,082 9,252 14,650 0 15,700 1,050 7.17% PERA 1,531 4,177 5,700 2,579 6,000 300 5.26% FICA 1,734 4,333 6,930 2,497 7,300 370 5.34% City Benefit Contribution 2,620 10,511 16,230 6,194 17,400 1,170 7.21% Worker's Comp Insurance Prem 1,890 4,594 7,780 3,890 8,700 920 11.83% Total Personal Services 38,272 90,194 127,210 49,546 134,500 7,290 5.73°f Supplies & Maintenance Motor Fuels & Lubricants 0 69 500 0 0 (500) -100.00% Equipment Parts & Accessories 1,407 1,984 500 1,553 0 (500) -100.00% Bldg/Grounds Maint. Supplies 11,890 9,197 10,000 11,154 10,000 0 0.00% Park Initiatives 1,411 9,584 10,000 7,266 10,000 0 0.00% Repairs/Maint-Auto Equip 1,044 474 200 657 0 (200) -100.00% Repairs/Maint-Misc. Equip 1,447 959 1,200 580 0 (1,200) -100.00% Repairs/Maint-Bldgs/Grounds 46,895 60,028 58,000 33,807 58,000 0 0.00% Total Supplies & Maintenance 64,094 82,296 80,400 55,017 78,000 (2,400) -2.99% Professional Services Engineering -Consulting 5,800 30 0 0 0 0 N/A IT Services 0 0 840 0 1,000 160 19.05% Fleet Services 0 0 0 0 6,300 6,300 N/A Professional Services 3,650 4,920 1,140 430 1,100 (40) -3.51% Total Professional Services 9,450 4,950 1,980 430 8,400 6,420 324.24% 3 City of Orono 2020 Line Item Budget Parks cont. 45200 Parks Total 119,627 187,857 218,440 109,033 230,000 11,560 5.29% 11 Dollar % 2017 2018 2019 Y -T -D 2020 Increase Increase Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease Other Expenses Telephone 0 245 0 245 400 400 N/A Travel Expenses 0 0 0 0 0 0 N/A Printing & Publishing 605 257 0 0 500 500 N/A Gas & Electric 216 349 550 (71) 600 50 9.09% Other Equipment Rentals 6,670 7,891 7,000 2,762 7,000 0 0.00% Software Licensing 0 1,047 1,000 150 0 (1,000) -100.00% Meeting Expenses 0 0 0 0 0 0 N/A Licenses & Taxes 290 581 300 113 500 200 66.67% Other Miscellaneous Charges 30 46 0 841 100 100 N/A Contributions to Civic Org's 0 0 0 0 0 0 N/A Total Other Expenses 7,811 10,417 8,850 4,040 9,100 250 2.82% Parks Total 119,627 187,857 218,440 109,033 230,000 11,560 5.29% 11 Exhibit B Personal Services Supplies & Maintenance Insurances Other Expenses Purchases for Resale Golf Course Total 184,709 213,491 212,730 140,592 220,4100 7,670 3.61% PROGRAM DESCRIPTION & OBJECTIVES: The Golf Course provides a golfing opportunity for both residents and visitors to the City. OPERATING COST ACTIVITIFS: Personal Services include the wages and employment taxes for the Golf Course. Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees Supplies & Maintenance include general operating supplies for the course and equipment repairs and maintenance. Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices. Other Expenses include utilities, golf cart rental, and advertising. Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse. 2020 General Fund Operating Budget Departmental Summary Golf Course 45210 Dollar % 2017 2018 2019 Y -T -D 2020 Increase Increase Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease) 94,561 116,089 119,130 77,566 122,900 3,770 3.16% 36,503 41,418 33,840 35,314 23,900 (91940) -29.37% 14,020 13,646 13,520 6,760 13,300 (220) -1.63% 28,405 33,429 32,340 14,526 47,200 14,860 45.95% 11,220 8,909 13,900 6,426 13,100 (800) -5.76% Golf Course Total 184,709 213,491 212,730 140,592 220,4100 7,670 3.61% PROGRAM DESCRIPTION & OBJECTIVES: The Golf Course provides a golfing opportunity for both residents and visitors to the City. OPERATING COST ACTIVITIFS: Personal Services include the wages and employment taxes for the Golf Course. Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees Supplies & Maintenance include general operating supplies for the course and equipment repairs and maintenance. Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices. Other Expenses include utilities, golf cart rental, and advertising. Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse. Personal Services Full -Time Employees Regular Full -Time Employees Overtime PartTimeEmployees Temporary/Seasonal Employees PERA FICA City Benefit Contribution Unemployment Benefit Payments OPEB Expense Worker's Comp Insurance Prem Total Personal Services Supplies & Maintenance Office supplies Motor Fuels & Lubricants Equipment Parts & Accessories Bldg/Grounds Maint. Supplies Clothing & personal equipment Small Tools and Minor Equip Repairs/Maint-Office Equip Repairs/Maint-Auto Equip Repairs/Maint-Mist. Equip Repairs/M a i nt-Bldgs/Grounds City of Orono 2020 Line Item Budget Golf Course 45210 Dollar % 2017 2018 2019 Y -T -D 2020 Increase Increase Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease 34,348 37,180 36,210 20,745 38,200 1,990 5.50% 0 344 0 467 0 0 N/A 42,581 0 0 3,261 0 0 N/A 10,085 56,480 57,040 40,027 58,200 1,160 2.03% 1,382 3,790 2,720 1,946 2,900 180 6.62% 4,416 4,347 7,140 2,438 7,400 260 3.64% 130 7,980 8,080 4,713 8,800 720 8.91% 0 75 0 0 0 0 N/A 0 0 0 0 0 0 N/A 1,620 5,893 7,940 .3,970 7,400 (540` -6.80% 94,561 116,089 119,1.30 77,566 122,900 3,770 .3.16% 213 262 0 274 300 300 N/A 0 1,068 3,500 117 0 (3,500) -100.00% 1,602 4,151 2,500 8,592 0 (2,500) -100.00% 6,988 9,560 7,200 13,815 8,500 1,300 18.0'6% 150 (128) 300 478 500 200 66.67% 389 1,763 500 234 500 0 0.00% 0 0 100 0 100 0 0.00% 382 2,000 300 143 0 (300) -100.00% 13,495 3,791 5,440 3,232 0 (5,440) -100.00% 13,284 18,951 14,000 8,428 14,000 0 0.00% Total Supplies & Maintenance 36,503 41,418 33,840 35,314 23,900 (9,940) -29.37% C Total Insurances 14,020 13,646 13,520 6,760 13,300 (220) -1.63% Other Expenses Engineering Consulting Bank Fees IT Services Fleet Services Professional Services Telephone Travel Expenses General Advertising Printing & Publishing Gas & Electric Other Equipment Rentals Memberships Training & Development Special Equipment Replacement Licenses & Taxes Other Miscellaneous Charges Total Other Expenses 0 383 City of Orono 0 0 0 N/A 3,690 3,431 2020 Line Item Budget 2,326 3,700 (1,300) -26.00% 0 0 Golf Course cont. 0 2,000 360 21.95% 0 0 45210 0 14,100 14,100 N/A 0 404 0 447 0 Dollar % 3,255 2017 2018 2019 Y -T -D 2020 Increase Increase 0 Actual Actual Budget Ju131,2019 Recommended Decrease Decrease Insurances 859 1,750 0 1,800 50 2.86% General Liability Ins 8,000 7,500 7,500 3,750 7,400 (100) -1.33% Umbrella Liability Ins 1,500 1,500 1,500 750 1,500 0 0.00% Boiler & Machinery Ins 350 300 350 175 400 50 14.29% Property Insurance 2,650 2,300 2,650 1,325 2,700 50 1.89% Equipment Floaters Ins 350 300 350 175 300 (50) -14.29% Automotive Insurance 370 370 370 185 400 30 8.11% Dram Shop Insurance 800 1,376 800 400 600 (200) -25.00% Total Insurances 14,020 13,646 13,520 6,760 13,300 (220) -1.63% Other Expenses Engineering Consulting Bank Fees IT Services Fleet Services Professional Services Telephone Travel Expenses General Advertising Printing & Publishing Gas & Electric Other Equipment Rentals Memberships Training & Development Special Equipment Replacement Licenses & Taxes Other Miscellaneous Charges Total Other Expenses 0 383 0 0 0 0 N/A 3,690 3,431 5,000 2,326 3,700 (1,300) -26.00% 0 0 1,640 0 2,000 360 21.95% 0 0 0 0 14,100 14,100 N/A 0 404 0 447 0 0 N/A 3,255 2,926 3,300 2,434 3,300 0 0.00% 0 0 0 0 0 0 N/A 500 859 1,750 0 1,800 50 2.86% 811 1,723 750 1,125 1,300 550 73.33% 7,959 8,313 8,500 2,610 8,700 200 2.35% 11,760 14,376 10,200 4,896 11,000 800 7.84% 120 150 300 165 300 0 0.00% 0 116 150 179 200 50 33.33% 0 0 0 0 0 0 N/A 294 325 550 332 600 50 9.090/0 17 424 200 11 200 0 0.00°i 28,405 3.3,429 .32,340 14,526 47,200 14,860 45.95% 7 City of Orono 2020 Line Item Budget Golf Course cont. 45210 Dollar % 2017 2018 2019 Y -T -D 2020 Increase Increase Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease Purchases for Resale PURCHASES FOR RESALE 0 0 0 0 0 0 N/A Beer For Resale 3,716 3,498 3,800 1,919 3,800 0 0.00% Soft Drinks For Resale 3,353 2,860 3,600 2,256 3,600 0 0.00% Concessions For Resale-Txbl 1,211 582 1,500 0 1,500 0 0.00% Concessions For Resale-NonTax 1,132 1,037 2,500 1,037 2,300 (200) -8.00% Pro Shop Items For Resale 1,808 932 2,500 1,213 1,900 (600) -24.00% Other For Resale 0 0 0 0 0 0 N/A Total Purchases for Resale 11,220 8,909 13,900 6,426 13,100 (800) -5.76% Golf Course Total 184,709 213,491 212,730 140,592 220,400 7,670 3.61% Exhibit C Parks CI P 5 -Year CIP Planning Period Project Justification Comments 2020 2021 2022 2023 2024 2025 and beyond Trail Construction along CSAR 19 (Livingston to 3 way cost share with HC and Dakota) CMP Trail Priority 2 TRPD. Moved from 2019 to $115,000 East Long Lake Road to Trail CMP Trial priority 8 Assumes Grant for 501A $120,060 Summit Beach Improvements (paved parking and Assumes playground grant playground) and done with E. Long Lake $140,006 Big Island ADA Trails, amenities, restroom Assumes Grant for 50% and BI Master Plan donation for 30%. $80,660 GC Fire Pit CMP GC Priority 4 $26,885 Picnic Table and shade Sail at Community Garden From Park Commission Chair $7,600 Lurton gravel trails Need funding source $20,000 Basket Ball Court Surfacing - Crystal Bay Assumes Grant for 50% $10,200 CSAH 112 PH 3 Trail (School to CSAH 6) Assumes 50% cost share vilth HC moved to 2022 with $188,640 CR 6 Trail (OCB -Willow) Improvement $36,402 Trail construction along North Arm drive to Lakeview Legacy Park CMP Trail priority 5 Ideally tied to road project $801066 Hackberry Improvements Nee Master p art Assumes grant for 50% $306,000 Dock Replacement (15 year life) Replacement Cycle Plan for one every 5 years $16,600 $10,000 GC Wetland and Fairway #4 Improvements Grant with MCWD if available $166,066 GC Lawn Bowling CMP GC Priority 5 $80,066 GC Tow Rope CMP GC Priority 6 $102,060 GC Perimeter Trail CMP GC Priority 7 $214,760 Trail Construction along OCB and North Shore (Luce Assumes Cost Share with HC Line to Dakota) CMP trail priority 3 or TRPD $567,006 Trail Construction along Hunter or Ferndale Roads Assumes Cost Share with HC connection lace line to northern boundary CMP Trail priority 6 or TRPD $133,890 Park Equipment (Navarre, Hackberry, Bederwood, Assumes Partial Grant for Crystal Bay, Fa ernes) Replacement Cycle Playground equipment $64,946 Trail Access to Lowry Woods CMP Trail Priority 7 $100,006 Totals $253,885 $30,ODD $225,042 $380,000 $10,000 $1,432,536 Exhibit D Park Related Items Highlighted Table A -2a 5 Year CIP Planning Period Bumper # Equipment Description 2020 2021 2622 2023 2024 2025 and Beyond 431 Truck, 1 Ton Dump Truck vv/Plow and Sander (new Engine) $15,DD0 425A Anti Icing Tank and Pump $27,600 715 Televising equipment $100,000 450 Tractor (ROW Mower) $53,000 45OA Flail Mower $35,000 611 Aerator $24,00[] 851 Generator, 3OKW w/ light tower $2x,000 brine tank/distributer $20,000 450'0 Broom $12,000 Mower (Parks) $7;000 711 Truck (holds Jet Rodder) XXXX 711 Jet Rodder $300,000 712 Utility Service Truck with hoist $63,000 608 Fertilizer Spreader $6,000 432 Hot Patch Truck $188,000 604 Sprayer $34,300 452 Skid loader $53,500 422 Truck, 3/4 Ton Pickup w/Plow $50,000 603 Tee Mower $.38,000 619 Top Dresser $16,800 605 Greens Mower $9,700 471 Chipper $40,5D0 710 Chevy 3/4 Ton Pickup w/Plow $37,000 481 Trailer $ 9,060 491 Crack Sealing Equipment $ 65,O0D Future equipment replacements (Per Year) T $352,0DD Totals $ 313,600 $ 306,000 $ 285,300 $ 168,000 $ 151,500 $ 352,000 Park Related Items Highlighted �N© PARK COMMISSION AGENDA ITEM �gR'F51ib¢� Item No.: 5 Date: September 3`1, 2019 Item Description: 2040 Community Management Plan Amendment Presenter: Adam T. Edwards Agenda Staff Report Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action is to get a Park commission Resolution requesting. 2. Background. The Park Commission's Trail Committee has been reevaluating trail priorities. As a result the Committee recommends updating the Parks Chapter of the 2040 Community Management Plan. 3. Part 4E, Page 11, Trails Paragraph As -Written. Trails The City recognizes that search areas for extensions to the Dakota Rail and the Lake Independence Trails are located, in part, within City of Orono boundaries. The city supports extensions and connections to these features where extensions can be made while being sensitive to environmental features. Map 4A-6 shows the locations of all trails, and planned areas for expansion. Table 4E-8: Trail Im lementation Priority Project Description I County Road The city does not support an on -street trail on County Road 15 due to 15 West of its close proximity to Dakota trail. Navarre 2 Navarre The city will actively partner with Hennepin county and Three Rivers Dakota Trail park District to complete a trail connection along County Road 19 Connection connecting Navarre to the Dakota Trail 3 Old Crystal The city will support an off-street trail that provides access from the Bay Road Luce Line Trail at Old Crystal Bay Road to the Dakota Trail at North Shore Drive. 4 Wayzata Blvd The City is partnering with the city of Long Lake and Hennepin Trail County to provide a multi modal trail along the north side of Wayzata Blvd from the Luce Line trial to the western Boundary of the Orono School Property. The trail is being included as part of the CSAH 112 Turn back Projects. S Lakeview The city will plan a trail that connects Lakeview Legacy Park to the Legacy Park County Road 19 trail as well as trails to the south that connect with the Dakota trail. 6 Hunter The city will partner with the Hennepin County to connect the trails in Drive/Ferndal northeast Orono to the Luce Line and Dakota Trails via Hunter Drive e and Ferndale Road. 7 Lowry Woods The city will plan trail access to the Lowry Woods Park. 8 Old Long The city does not support the addition of an off-street trail along Old Lake Road Long Lake Road due to the nearby access to the Luce Line Trail in several locations. Prepared By: Reviewed By: Approved By: 4. Part 4E, Page 11, Trails Paragraph Proposed. Trails The City recognizes that search areas for extensions to the Dakota Rail and the Lake Independence Trails are located, in part, within City of Orono boundaries. The city supports extensions and connections to these features where extensions can be made while being sensitive to environmental features. Map 4A-6 shows the locations of all trails, and planned areas for expansion. Table 4E-8: Trail Implementation Priority Project Description 1 East Long The city will implement the master plan developed for the trail along Lake Trail the east end of Long Lake. 2 Navarre The city will actively partner with Hennepin county and Three Rivers Dakota Trail park District to complete a trail connection along County Road 19 Connection connecting Navarre to the Dakota Trail 3 Lakeview The city will plan and construct a walking trail that connects Lakeview Legacy Park Legacy Park to West Branch Road/County Road 151 along the old Shakopee/Greenfield native American trail. This project should be timed with the 2020 road construction project. 4 Wayzata Blvd The City is partnering with the city of Long Lake and Hennepin Trail County to provide a multi modal trail along the north side of Wayzata Blvd from the Luce Line trial to the western Boundary of the Orono School Property. The trail is being included as part of the CSAH 112 Turn back Projects. 5 Luce Line The city will support an off-street trail that provides access from the Dakota Trail Luce Line Trail to the Dakota Trail. connector 6 Hunter The city will partner with the Hennepin County to connect the trails in Drive/Ferndal northeast Orono to the Luce Line and Dakota Trails via Hunter Drive e and Ferndale Road. 7 Lowry Woods The city will plan trail access to the Lowry Woods Park. 8 County Road The city will work with other communities along county road 19 to 19 support a trail connecting the Dakota Trail to Navarre south to the Lake Minnetonka LRT Regional Trail Notes: 1. The city does not support an on -street trail on County Road 15 due to its close proximity to Dakota trail. 2. The city does not support the addition of an off-street trail along Old Long Lake Road due to the nearby access to the Luce Line Trail in several locations. 3. The city will assemble a map showing existing right of way easements that could facilitate future trail locations. 4. The city is open to input from the community regarding future trail plans. 5. The city will explore options for single track mountain bike and fat tire bike trails. COMMISSION ACTION REQUESTED Motion to recommend the City council initiate a Community Management Plan Amendment updating the trails section of the plan. References 2040 Community Management Plan. https://mn-orono2.civicplus.com/371/2040-Comprehensive-Plan