HomeMy WebLinkAbout08-26-2019 Council Work Session PacketOrono City Council
Work Session
Monday, August 26, 2019
Council Chambers 5:00 p.m.
AGENDA
1. Budget
2. Department Mission, Vision and Goals
3. City Owned Property
4. Marina Licensing
Annual:
Budget: Part of June, All of July, August and October.
City Administrator & Police Chief Update (3 times per year for 15 minutes)
Previous Work Session Topics
August 12, 2019
• Accessory Buildings (size/ acreage ratio)
• Average Lake Shore
• Prioritization General of Amendments
July 22, 2019
• Budget
• Performance Review — Update
• Communication Discussion
• Docks as Principal Uses
• Oversized Accessory Building size
July 8, 2019
• Eisinger Flats TIF Discussion
• Marina Licensing
Table of Content
Past Budget Memos
7/22/19 .......................................
2
6/24/19 .......................................
4
5/28/19 .......................................
7
LocalLevy ..................................................
9
Tax Capacity Rate .....................................
10
Levy 5% Increase ......................................
11
Levy No Change ........................................
12
Levy 5% Decrease .....................................
13
Revenue .....................................................
14
All Funds ....................................................
16
Expenditure by Category .........................
17
Expenditure by Department ................................. 18
Mayor & Council ..............................................
19
Administration.................................................
21
Elections...........................................................
24
Assessing...........................................................
26
Finance Department ........................................
28
Law/Legal Service ............................................
30
Central Service .................................................
32
Human Service ................................................
35
Police Department ..........................................
37
Fire Protection .................................................
41
Building & Zoning ............................................
43
Engineering......................................................
46
Public Works ....................................................
48
Parks.................................................................
51
GolfCourse ......................................................
54
BrushSite .........................................................
58
Special Service — Consulting & Police
........... 60
Special Projects — Contingencies ...................
62
Enterprise Fund
Water................................................................. 64
Sewer................................................................. 68
Recycling............................................................ 73
StormWater ...................................................... 76
Cable Franchise.................................................80
III
MEMORANDUM
To: Mayor Walsh and Orono City Council
From: Ron Olson, Finance Director
Subject: 2020 Budget
Date: July 22, 2019
Attachments:
1. 2020 Budget Information with Previous Memos
2. Fire Information
3. Code Enforcement Memo
4. Long Lake Fire Department's Information Packet
At work sessions in May and June, the Council provided staff with guidance on the budget. The
budget information included with this memo has incorporated that input. There are two items
that staff would like additional direction for the 2020 budget,
Fire Budget
Since the last work session, staff has received information from the Long Lake Fire Department
on the 2020 budget. The current budget draft has been prepared using version 1 of the LLFD
operating budget. There are additional items that the fire department would like to add to the
budget. Chief Van Eyll is here to present information on the fire department and the justification
for the additional spending. Staff is comfortable recommending that the following items be
added to the budget:
Global Door Code System
$ 6,500 (Total)
$ 5,555 (Orono)
The Navarre station access system has a failure
and needs to be replaced. A global system
allows access to both stations through one
system.
Upgraded Discharge from
$11,000 (T)
Improve water flow and increase compatibility
2.5 to 3 inch on El 1, E 12,
$ 9,400(0)
with surrounding departments
E22
Duty Uniforms
$15,000 (T)
Improves the professional image of the
$12,820(0)
department in the community.
Because the door code system and upgraded truck discharges involve capital purchases, Orono
could pay for our share of these purchases through the funds in the Improvement & Equipment
Outlay fund designated for Long Lake Fire. The duty uniforms would be an addition to the
General Fund budget.
Because the system at Station 2 is not functioning properly, staff would recommend that this
improvement be completed this year and not wait an additional six months.
Code Enforcement
Code enforcement has been an issue for a number of years. In staff's opinion, current code
enforcement efforts do not appear to be meeting the expectations of the Council, Orono
residents, or city staff. Staff feels that in order to meet these needs, additional staff is required.
Option 1 of the attached memo would add approximately $33,000 to both the Police and
Planning department budgets. Option 2 would add approximately $31,000 to just the Planning
budget.
MEMORANDUM
To: Mayor Walsh and Orono City Council
From: Ron Olson, Finance Director
Subject: 2019 Budget
Date: June 24, 2019
Attachments:
2020 Budget Information
At the May 27th work session, the Council provided staff with guidance on the budget. The
information being provided tonight has incorporated that input.
2020 Budget Factors
Revenues
1) According to the most recent numbers from Hennepin County (3/21/19), The City's
Taxable Market Value (TMB) has increased from $3,003,119,796 to $3,165,276,316.
This is an increase of 5.4%. As a result of the increased in valuation, the City's tax
capacity is estimated to increase from $34,672,468 to $36,356,331; an increase of
4.87%. This means that the City's tax levy can increase by 4.87% ($272,000) without
increasing the City's tax rate. At the work session, the Council indicated that they
would be comfortable with an additional $100,000 levy increase for road funding.
2) The property tax levy for the General Fund is increasing by $299,000. $80,000 of the
increase is to cover street maintenance costs that are being moved from the Pavement
Management Fund back to the General Fund. These costs had been moved into the
Pavement Management Fund a number of years ago. From an accounting and
operating perspective, having the maintenance cost in an operating budget versus a
construction fund the preferred way to track operating expenditures.
3) The Council also indicated at the May work session that budgets for building related
revenues could be increased by $40,000. This increase has been incorporated into the
revenue budget. The increase are: $25,000 for building permits, $3,000 for plumbing
permits, $10,000 for plan check fees, and $2,000 for variances.
4) Administrative charges are increasing by $38,310. This revenue is charged to the
Water, Sewer, and Storm Water funds and is based on the Administration and
Finance budgets.
5) Police service contract revenue is being increased by $39,570. The increases for
Minnetonka Beach and Spring Park are based on the wage increase for police
officers. The Mound increase is based on the CPI -U.
The revenues listed above account for the majority of the revenue increases. The overall increase
for all General Fund revenues is $416,600.
Expenditures:
1. The expenditure budget has been prepared with a 2.5% contractual increase for the
Local 12 and local 49 employees. The police budget includes 3% for wages. Non-
union employees are included with a 3% increase. This number may change based on
the police contract currently being negotiated. Total COLA increases add $155,000
to the budget. Scheduled step increases total an additional $40,000.
2. The City generally pays 50% of the increase in family insurance premiums — required
in the Local 12 and 49 contracts — this year the premium increase is $252/month so
the Cities contribution increase is $126/month. This totals an additional $35,000.
3. The City's contribution to the Public Employees' Retirement Association (PERA) for
police officers is increasing from 16.95% to 17.70%. This adds $18,000 to the police
budget.
4. 2020 is an election year. The 2020 budget will see an increase in election
expenditures of $69,000. Some of this increase is due to the reallocation of wages
from Administration to Elections and does not impact the overall budget. There is an
additional $31,000 for election judges and $6,900 in other expenses that does increase
the overall budget. This is a one year increase and 2021 will see a decrease.
5. The City's liability insurance is increase by $40,000 due to increased premiums for
police and a poor experience modification factor (1.35) due to recent land use law
suits.
6. As indicated in the Revenue section, the contracted street maintenance line item is
increasing $80,000 in the Public Works Department. This is not an increase in actual
spending; it is a reallocation of the fund that is spending the money. By having it
funded in the department budget, it presents a more accurate picture of the annual
operating costs of the city.
7. The 2019 budget included an amount of $100,000 in the Contingency Line Item.
This amount was reduced to $30,000.
8. The large increase in Professional Services is the result of a change in accounting for
IT related expenditures. Starting in 2019, IT expenditures are being paid by the IT
Services fund. In turn, each department is charge an IT Services fee. The individual
changes can be seen in the line item detail of each department.
Underfunded
1) As the Council is aware, long term funding for roads needs to be secured. To
adequately fund the projected 2020 projects, the Pavement levy was projected to
increase to $617,450. Combined with a shift of the maintenance cost ($80,000) to the
Public Works Department, the Pavement Management Fund will realize a net benefit
of $153,000.
2) Long -Term Funding of the CIP has not been identified. The current budget does
increase the General Fund Transfer to the Improvement & Equipment Outlay Fund by
$25,000. This is the result of a planned decrease in the transfer to the 2014 Debt
Service Fund of $25,000. The Transfers budget stays constant at $400,000.
3) The Planning Department is proposing to add a Code Enforcement Official that is
shared with the Police Department. Staff feels that this position is needed to meet the
Council's desire for improved code enforcement. This position would add $33,000 to
both the Police and Planning budgets.
Issues for discussion:
1. Staff is looking for Council's input on the General Fund Budget as currently presented.
Is the Council comfortable with the increase in the tax levy, the proposed expenditures,
and the projected revenues?
2. Is the Council in support of adding a Code Enforcement Officer/CSO to current staffing
levels?
3. Are there initiatives that the Council would like to see funded that are not currently
included in the budget?
MEMORANDUM
To: Mayor Walsh and Orono City Council
From: Ron Olson, Finance Director
Subject: 2019 Budget
Date: May 28, 2019
Attachments:
2020 Budget Timeline
This item is designed to give the Council a very high level view of the upcoming budget process.
At this time the Department Heads are working on their department budgets. Staff is aware of
some significant budget increases that are included in this memo. The Council's input at this
work session will be used to prepare a draft budget which will be discussed at the July work
session.
2020 Budget Factors
Taxes
1) According to the most recent numbers from Hennepin County (3/21/19), The City's
Taxable Market Value (TMB) has increased from $3,003,119,796 to $3,165,276,316.
This is an increase of 5.4%.
2) As a result of the increased in valuation, the City's tax capacity is estimated to
increase from $34,672,468 to $36,356,331; an increase of 4.87%. This means that the
City's tax levy can increase by 4.87% ($272,000) without increasing the City's tax
rate.
3) The Mound service contract includes an inflator based on the CPI -U from July 1,
2018 to June 30 of 2019. At this time the increase will be around 2.0% which is
equal to $35,000. Minnetonka Beaches and Spring Park's police service charges will
increase by the percentage of increase in officer's wages in 2020. The current
contract ends on 12/31/19 so the actual amount will not be known until the contract is
negotiated. A 2.5% increase in wages will increase the contract revenue by $14,300.
The overall increase for the revenues listed above totals $321,300. This is the amount that the
budget can be increased without increasing the tax rate. It is possible that the revenues for
building related revenues will again be over budget. In the past, these additional revenues were
not budgeted because they will eventually decrease to normal levels. However, the Council
could decide to budget for the expected revenues and then increase the amount transferred to the
Equipment Improvement Outlay Fund or the Pavement Management Fund.
Expenditures:
Tncrea�e�
1. A 2.5% COLA increase — which is the amount in the Local 12 and local 49 contracts
— totals $112,936. This number may change based on the police contract currently
being negotiated. Scheduled step increases total an additional $39,132
2. The City generally pays 50% of the increase in family insurance premiums — required
in the Local 12 and 49 contracts — this year the premium increase is $252/month so
the Cities contribution increase is $126/month. This totals an additional $35,000.
3. 2020 is an election year. The 2020 budget will see an increase in election
expenditures of around $22,000. This is a one year increase and 2021 will see a
decrease.
4. The City's liability insurance is increase by $40,000 due to increased premiums for
police and a poor experience modification factor (1.35) due to land use law suits.
5. The 2019 budget included an amount of $100,000 in the Contingency Line Item.
This amount can be reduced and used to cover some of the 2019 increases.
Underfunded
1) As the Council is aware, long term funding for roads needs to be secured. To
adequately fund the projected 2020 projects, the Pavement levy was projected to
increase to $750,000, which is an increase of $205,550.
2) Long -Term Funding of the CIP has not been identified.
Issues for discussion:
Tax Levy
Staff is requesting guidance on the amount that the Council is comfortable with for a tax levy
increase.
Wages
Staff is requesting guidance on the amount of the annual wage increase, if any that the Council
would like to see included in the draft budget for non-union wages. The total increase identified
above includes a 2.5% increase. The above information also includes an estimated 2.5%
increase for the police contracts.
City of Orono
Local Levy
2020 Over / Under 2019
2019
2020
Amount
Percent
TAX LEVIES
General Fund
$4,380,000
$4,679,000
$299,000
6.83%
Pavement Management
544,450
617,450
$73,000
13.41%
GO Improvement 2010
132,725
132,725
$0
0.00%
GO Improvement 2014
165,300
165,300
$0
0.00%
GO Improvement 2016
412,975
412,975
$0
0.00%
Additional Pavement Management
$0
Total Local Tax Capacity Rate
$5,635,450
$6,007,450
$372,000
6.60%
Actual
TAX CAPACITY 2019
Net Tax Capacity (Adj Net Tax Capacity) $34,349,674
LOCAL LEVY
Total levy all funds $5,635,450
TAX CAPACITY RATES
General Revenue
Pavement Management
GO Improvement 2010
GO Improvement 2014
GO Improvement 2016
Additional Pavement Management
Total Local Tax Capacity Rate
Estimated
2020
$34,349,674
$6,007,450
2019 Over / Under 2020
Amount Percent
U U.UU /0
$372,000 6.60%
12.751%
13.622%
0.870
1.585%
1.798%
0.213
0.386%
0.386%
0.000
0.481%
0.481%
0.000
1.202%
1.202%
0.000
0.000%
0.000%
0.000
16.406%
17.489%
1.083
10
Levy Increase
Tax Capacity (N
Tax Capacity R
Net City Tax
$ Increase from
% Increase from
Effect of 2019 Tax Levy & Budget on Residential Properties
5.0% Increase in Value
m
Actual
Estimated
Actual
Estimated
Actual
Estimated
Actual
Estimated
2019
2020
2019
2020
2019
2020
2019
2020
Value
$250,000
$262,500
$500,000
$525,000
$1,000,000
$1,050,000
$2,000,000
$2,100,000
MVE
$14,740
$13,615
$0
$0
$0
Tax Value
$235,260
$248,885
$500,000
$525,000
$1,000,000
$1,050,000
$2,000,000
$2,100,000
4.49%
4.49%
4.49%
4.49%
et)
2,353
2,489
5,000
5,313
11,250
11,875
23,750
25,000
ate
16.406%
17.489%
16.406%
17.489%
16.406%
17.489%
16.406%
17.489%
$386.03
$435.30
$820.30
$929.10
$1,845.68
$2,076.82
$3,896.43
$4,372.25
2018
$49.27
$108.80
$231.14
$475.83
2018
12.76%
13.26%
12.52%
12.21%
Tax Capacity (net) = 1 % of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes a 5.0% Increase in value
m
Levy Increase
Tax Capacity (N
Tax Capacity R
Net City Tax
$ Increase from
% Increase from
Effect of 2019 Tax Levy & Budget on Residential Properties
No Change in Value
m
Actual
Estimated
Actual
Estimated
Actual
Estimated
Actual
Estimated
2019
2020
2019
2020
2019
2020
2019
2020
Value
$250,000
$250,000
$695,000
$695,000
$1,000,000
$1,000,000
$2,000,000
$2,000,000
MVE
$14,740
$14,740
$0
$0
$0
Tax Value
$235,260
$235,260
$695,000
$695,000
$1,000,000
$1,000,000
$2,000,000
$2,000,000
4.49%
4.49%
4.49%
4.49%
et)
2,353
2,353
7,438
7,438
11,250
11,250
23,750
23,750
ate
16.406%
17.489%
16.406%
17.489%
16.406%
17.489%
16.406%
17.489%
$386.03
$411.52
$1,220.20
$1,300.74
$1,845.68
$1,967.51
$3,896.43
$4,153.64
2018
$25.48
$80.55
$121.84
$257.21
2018
6.60%
6.60%
6.60%
6.60%
Tax Capacity (net) = 1 % of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes no change in value
12
Levy Increase
Tax Capacity (N
Tax Capacity R�
Net City Tax
$ Increase from
% Increase frorr
Effect of 2019 Tax Levy & Budget on Residential Properties
5.0% Decrease in Value
Tax Capacity (net) = 1 % of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes a 5.0% decrease in value
13
Actual
Estimated
Actual
Estimated
Actual
Estimated
Actual
Estimated
2019
2020
2019
2020
2019
2020
2019
2020
Value
$250,000
$237,500
$500,000
$475,000
$1,000,000
$950,000
$2,000,000
$1,900,000
MVE
$14,740
$15,865
$0
$0
$0
Tax Value
$235,260
$221,635
$500,000
$475,000
$1,000,000
$950,000
$2,000,000
$1,900,000
4.49%
4.49%
4.49%
4.49%
et)
2,353
2,271
5,000
4,688
11,250
10,625
23,750
22,500
ite
16.406%
17.489%
16.406%
17.489%
16.406%
17.489%
16.406%
17.489%
$386.03
$397.18
$820.30
$819.80
$1,845.68
$1,858.21
$3,896.43
$3,935.03
2018
$11.14
-$0.50
$12.53
$38.60
12018
2.89%
-0.06%
0.68%
0.99%
Tax Capacity (net) = 1 % of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes a 5.0% decrease in value
13
City of Orono
2020 Revenue Budget Summary
14
Percentage
2018
Y -T -D
2019
2020
Increase
Increase
Revenue Source
Actual
Jul 31,2019
Budget
Budget
(Decrease)
(Decrease)
Current Ad Valorem Taxes
4,270,048
2,210,426
4,380,000
4,679,000
299,000
6.8%
Delinquent Ad Valorem Taxes
(36,921)
35,349
10,000
10,000
-
0.0%
Fiscal Disparities
34,614
18,247
-
-
N/A
Personal Property Tax
19,534
20,362
N/A
Forfieted Tax Sale Apportionmt
-
-
N/A
Rent Credit
-
-
N/A
Penalties and Interest -Taxes
831
1,453
-
-
-
N/A
Property Taxes
4,288,106
2,285,838
4,390,000
4,689,000
299,000
6.8%
Beer & Liquor Licenses
7,125
-
7,000
7,100
100
1.4%
Cigarette Licenses
280
750
400
500
100
25.0%
Garbage Haulers Licenses
1,095
990
1,100
1,100
-
0.0%
Other Business License/Permit
11,275
6,986
6,500
10,000
3,500
53.8%
Dog Licenses
100
680
-
-
-
N/A
Total Licenses
19,875
9,406
15,000
18,700
3,700
24.7%
Building Permits
577,582
328,727
400,000
425,000
25,000
6.3%
Zoning Permit
1,200
925
1,750
1,500
(250)
-14.3%
Mechanical/Septic/Other
102,411
32,549
55,000
55,000
-
0.0%
Plumbing Permit
39,972
19,948
25,000
28,000
3,000
12.0%
Total Permits
721,165
382,148
481,750
509,500
27,750
5.8%
Federal Grant -other
-
-
-
-
-
N/A
Market Value Credit
392
-
-
-
N/A
Police State Aid
234,178
-
220,000
225,000
5,000
2.3%
Police Training Reimbursement
31,005
3,779
23,000
23,000
-
0.0%
PERA State Aid
7,219
3,610
7,220
-
(7,220)
-100.0%
State Grant -other
138,854
57,317
20,000
145,000
125,000
625.0%
Total Intergovernmental
411,648
64,706
270,220
393,000
122,780
45.4%
Administrative Charges for Svc
69,000
138,325
245,170
283,500
38,330
15.6%
General Taxable Sales/Service
3,852
1,082
1,000
2,000
1,000
100.0%
Assessments searches
200
100
300
200
(100)
-33.3%
Plan Check/Site Exam Fees
320,621
207,864
190,000
200,000
10,000
5.3%
Cond Use-Variance-Dev Fees
20,405
14,135
17,000
19,000
2,000
11.8%
Engineering & Legal Fees
95,817
36,043
40,000
45,000
5,000
12.5%
Bldg Permits -mail in fees
320
-
700
-
(700)
-100.0%
On-site Septic Program fees
44,933
45,765
44,750
45,800
1,050
2.3%
Coop Agreement -public works
1,241
745
3,000
1,500
(1,500)
-50.0%
InterDepartmental Services -PW
-
-
-
-
-
N/A
Brush Site Fees
-
580
-
800
800
N/A
Off Leash Annual Pass
16,790
13,045
12,000
15,000
3,000
25.0%
Total Gen Govt Service Charges
573,178
457,684
553,920
612,800
58,880
10.6%
Coop Agreement -inspection
18,841
21,694
20,000
15,000
(5,000)
-25.0%
Coop Agreement -police
2,307,980
2,108,382
2,370,830
2,428,000
57,170
2.4%
Police Special Services
150,000
68,609
90,000
100,000
10,000
11.1%
False Alarm Fees
900
650
2,000
1,000
(1,000)
-50.0%
Police Reports
1,431
381
850
900
50
5.9%
Police Reserve Receipts
-
100
300
-
(300)
-100.0%
Total Public Safety Service Charges
2,479,151
2,199,816
2,483,980
2,544,900
60,920
2.5%
Other Fines
-
-
-
-
-
N/A
Court Fines
70,820
41,064
80,000
80,000
0.0%
Drug Task Force
-
-
-
-
N/A
Dog Impound Fees
140
-
100
100
0.0%
Total Fines and Forfeits
70,960
41,064
80,100
80,100
0.0%
Interest on investments
69,482
-
95,910
80,500
(15,410)
-16.1%
Interest -NOW account
474
244
500
500
0.0%
Total Investment Revenue
69,956
244
96,410
81,000
(15,410)
-16.0%
Green Fees
109,792
78,388
110,000
110,000
0.0%
Rental -Golf carts & Club
47,691
29,041
49,000
48,000
(1,000)
-2.0%
Beer Sales
10,152
5,875
8,000
10,000
2,000
25.0%
Pop Sales
-
-
-
-
-
N/A
Concessions -taxable
4,983
3,841
6,000
5,000
(1,000)
-16.7%
Golf Ball Sales
-
1,225
-
1,000
1,000
N/A
Pro Shop -taxable
2,075
872
3,000
2,000
(1,000)
-33.3%
Pro Shop -nontaxable
277
68
-
-
N/A
Other Golf Course Receipts
591
-
N/A
Cash Over/Short
50
9
-
N/A
Total Golf Course Receipts
175,609
119,316
176,000
176,000
0.0%
14
City of Orono
2020 Revenue Budget Summary
15
Percentage
2018
Y -T -D
2019
2020
Increase
Increase
Revenue Source
Actual
Jul 31,2019
Budget
Budget
(Decrease)
(Decrease)
Utility Penalties
1,920
-
2,000
2,000
-
0.0%
Miscellaneous Revenue
4,488
3,457
3,000
4,700
1,700
56.7%
Rent Income
5,400
3,600
5,400
5,400
-
0.0%
Contributions & donations
2,517
2,500
-
-
-
N/A
Refunds & Reimbursements
20,376
3,111
500
3,000
2,500
500.0%
Sale of Equipment
33,097
25,577
15,000
20,000
5,000
33.3%
Cash Over/Short
-
(1)
-
-
-
N/A
Filing fees-elections/plats
1,056
413
4,000
3,000
(1,000)
-25.0%
Total Miscellaneous Revenue
68,855
38,657
29,900
38,100
8,200
27.4%
Total Revenue
8,878,504
5,598,879
8,577,280
9,143,100
565,820
6.6%
15
2020 Budget
All Funds
Total Governmental Funds
8,193,401
Dollar
%
9,143,100
2018 2018
2019 2020 Increase
Increase
691,611
Budget Actual
Budget Recommended (Decrease)
(Decrease)
General Fund
8,193,401 8,023,605
8,577,280 9,143,100 565,820
6.60%
Park Fund
- 194,551
- - -
0.00%
Drug/Felony Forfeitrure Fund
- 4,006
- - -
0.00%
Senior Housing TIF Fund
- 1,557
- - -
0.00%
2004 Refunding Bond Fund
- 3
- - -
0.00%
2005 HRA Public Project Bond Fund
- 44,449
- - -
0.00%
2008 Improvement Bond Fund
- 87,803
- - -
0.00%
2009 Imp Refunding Bond Fund
- 2
- - -
0.00%
2010 Improvement Bond Fund
- 266,919
- - -
0.00%
2010 Improvement Bond Fund
- 421,150
- - -
0.00%
MSA
- 3,670,531
- - -
0.00%
Improvement & Equip Outlay
- 863,911
- - -
0.00%
Permanent Improvement Ref (PIR)
- 40,533
- - -
0.00%
Community Investment Fund
- 117,938
- - -
0.00%
Pavement Mgmt Fund
- 11338,734
- - -
0.00%
Police Capital Projects
- -
- - -
0.00%
Total Governmental Funds
8,193,401
15,075,690
8,577,280
9,143,100
565,820
6.60%
Water Operating Fund
691,611
654,206
929,710
987,000
57,290
6.16%
Sewer Operating Fund
1,520,240
1,110,919
1,734,175
1,906,100
171,925
9.91%
Contracted Recycling Fund
130,150
127,256
134,530
216,700
82,170
61.08%
Cable Televeision
50,545
47,473
67,030
71,200
4,170
6.22%
Stormwater Operating Fund
161,132
123,546
356,810
368,000
11,190
3.14%
Total Enterprise Funds
2,553,678
2,063,400
3,222,255
3,549,000
326,745
10.14%
Fleet Fund
-
111,206
133,250
153,800
20,550
15.42%
Insurance Fund
-
338,240
11,680
340,400
328,720
2814.38%
IT Fund
-
-
73,650
214,300
140,650
190.97%
Total Enterprise Funds
-
449,447
218,580
708,500
489,920
224.14%
Total Combined Funds
10,747,078
17,588,536
12,018,115
13,400,600
1,382,485
11.50%
16
City of Orono
2020 General Fund Budget
Major Expenditure Categories
17
Dollar
%
2018
Y -T -D
2019
2020
Increase
Increase
Actual
Jul 31,2019
Budget
Recommended
(Decrease)
(Decrease)
Personal Services
5,370,117
2,986,953
5,469,740
5,765,900
296,160
5.41%
Supplies & Maintenance
688,297
327,554
625,110
611,300
(13,810)
-2.21%
Insurances
98,846
61,405
122,810
160,300
37,490
30.53%
Professional Services
1,106,196
589,940
11287,000
1,478,600
191,600
14.89%
Other Expenses
571,836
244,992
374,720
498,900
124,180
33.14%
Capital Outlay
197,547
201,545
184,000
185,000
1,000
0.54%
Transfers to Other Funds
837,703
200,000
400,000
400,000
-
0.00%
Contingencies
8,312
19,654
100,000
30,000
(70,000)
-70%
Purchases for Resale
8,909
6,426
13,900
13,100
(800)
-5.76%
Total
8,887,763
4,638,468
8,577,280
9,143,100
565,820
6.60%
17
City of Orono
2020 General Fund Budget
Departmental Budgets
18
Dollar
%
2018
2018
2019
Y -T -D
2020
Increase
Increase
Budget
Actual
Budget
Jul 31,2019
Recommended
Decrease
Decrease
Mayor & Council
85,165
88,698
34,030
23,926
34,400
370
1.09%
Administration
324,184
340,623
434,470
220,853
426,800
(7,670)
-1.77%
Elections
25,552
20,037
7,160
523
69,500
62,340
870.67%
Assessing
182,000
185,750
185,000
15,917
203,000
18,000
9.73%
Finance
331,926
315,214
273,050
140,744
276,100
3,050
1.12%
Law/Legal Services
112,000
114,340
129,000
64,894
134,000
5,000
3.88%
Central Services
258,800
326,633
294,890
134,201
315,100
20,210
6.85%
Human Services
12,400
12,125
12,400
-
12,400
-
0.00%
Police
4,369,035
4,384,955
4,519,170
2,547,240
4,873,800
354,630
7.85%
Fire Protection Services
390,000
389,365
402,100
301,574
433,900
31,800
7.91%
Building & Zoning
739,729
707,346
695,910
347,358
713,300
17,390
2.50%
Engineering
15,000
15,655
20,000
14,033
20,000
-
0.00%
Street Maintenance
525,893
596,420
513,180
282,037
608,800
95,620
18.63%
Parks
173,136
187,857
218,440
109,033
230,000
11,560
5.29%
Golf Course
172,831
213,491
212,730
140,592
220,400
7,670
3.61%
Brush Site
-
-
-
4,748
13,100
13,100
N/A
Special Services
95,750
145,247
125,750
71,141
128,500
2,750
2.19%
Special Projects -Contingencies
-
8,312
100,000
19,654
30,000
(70,000)
-70.00%
Transfers to Other Funds
380,000
837,703
400,000
200,000
400,000
-
0.00%
Total General Fund Expenditures
8,193,401
8,889,770
8,577,280
4,638,468
9,143,100
565,820
6.60%
18
2020 General Fund Operating Budget
Departmental Summary
Mayor & Council
41110
PROGRAM DESCRIPTION & OBJECTIVES:
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and general welfare of
the citizens of Orono.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for City Council Representatives
*City-wide Memberships are as follows:
Suburban Rate Authority
League of Minnesota Cities
Metro Cities
*Other Expenses includes training and meeting expenses
19
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services 19,348
19,665
19,690
11,469
19,700
10
0.05%
City Wide Memberships 64,621
67,976
12,090
11,565
12,400
310
2.56%
Other Expenses 1,928
1,056
2,250
893
2,300
50
2.22%
City Council Total 85,898
88,698
34,030
23,926
34,400
370
1.09%
PROGRAM DESCRIPTION & OBJECTIVES:
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and general welfare of
the citizens of Orono.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for City Council Representatives
*City-wide Memberships are as follows:
Suburban Rate Authority
League of Minnesota Cities
Metro Cities
*Other Expenses includes training and meeting expenses
19
City of Orono
2020 Line Item Budget
Mayor & Council
41110
20
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
Full -Time Employees Regular
17,908
18,200
18,210
10,617
18,200
(10)
-0.05%
FICA
1,370
1,392
1,400
812
1,400
0
0.00%
Worker's Comp Insurance Prem
70
73
80
40
100
20
25.00%
Total Personal Services
19,348
19,665
19,690
11,469
19,700
10
0.05%
Other Expenses
IT Services
0
0
800
0
800
0
0.00%
Memberships
64,621
67,976
12,090
11,565
12,400
310
2.56%
Training & Development
325
66
250
225
300
50
20.00%
Meeting Expenses
1,134
990
1,200
668
1,200
0
0.00%
Other Miscellaneous Charges
469
0
0
0
0
0
N/A
Total Other Expenses
66,549
69,032
14,340
12,458
14,700
360
2.51%
City Council Total
85,898
88,698
34,030
23,926
34,400
370
1.09%
20
PROGRAM DESCRIPTION & OBJECTIVES:
The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations,
implementing policy established by the City Council and ensuring the successful management of all city operations. In addition
the City Administrator is responsible for overseeing the human resource function.
The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as
customer service, general administrative duties, permits and licensing, elections, data practices, and record management.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the City Administrator and Administration Staff (90%).
*Professional Services includes the city recorder for city council meetings.
*Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff, and
the City Administrator's car allowance.
21
2020 General Fund Operating Budget
Departmental Summary
Administration
41300
Dollar
2017
2018 2019
Y -T -D
2020
Increase
Increase
Actual
Actual Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
307,129
329,327 408,470
216,357
401,500
(6,970)
-1.71%
Supplies & Maintenance
183
207 300
165
300
0
0.00%
Professional Serivices
5,623
4,545 12,500
1,500
12,500
0
0.00%
Other Expenses
5,507
6,543 13,200
2,831
12,500
(700)
-5.30%
Administration Total
318,443
340,623 434,470
220,853
426,800
(7,670)
-1.77%
PROGRAM DESCRIPTION & OBJECTIVES:
The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations,
implementing policy established by the City Council and ensuring the successful management of all city operations. In addition
the City Administrator is responsible for overseeing the human resource function.
The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as
customer service, general administrative duties, permits and licensing, elections, data practices, and record management.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the City Administrator and Administration Staff (90%).
*Professional Services includes the city recorder for city council meetings.
*Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff, and
the City Administrator's car allowance.
21
City of Orono
2020 Line Item Budget
Administration
41300
Supplies & Maintenance
Dollar
%
Books & Periodicals
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
207
300
165
300
0
0.00%
Full -Time Employees Regular
159,423
242,257
290,270
159,610
285,800
(4,470)
-1.54%
Full -Time Employees Overtime
149
434
1,300
0
1,300
0
0.00%
Part -Time Employees
60,720
0
0
0
0
0
N/A
Temporary/Seasonal Employees
8,787
8,910
10,500
5,159
10,500
0
0.00%
PERA
11,242
18,204
21,870
11,970
21,500
(370)
-1.69%
FICA
16,848
18,714
23,110
11,981
22,800
(310)
-1.34%
City Benefit Contribution
30,923
39,411
59,460
26,657
57,600
(1,860)
-3.13%
Unemployment Benefit Payments
17,758
0
0
0
0
0
N/A
Worker's Comp Insurance Prem
1,280
1,397
1,960
980
2,000
40
2.04%
Total Personal Services
307,129
329,327
408,470
216,357
401,500
(6,970)
-1.71%
Supplies & Maintenance
Books & Periodicals
183
207
300
165
300
0
0.00%
Total Supplies & Maintenance
183
207
300
165
300
0
0.00%
Professional Services
IT Services
0
0
6,500
0
6,500
0
0.00%
Professional Services
5,623
4,545
6,000
1,500
6,000
0
0.00%
Total Professional Serivices
5,623
4,545
12,500
1,500
12,500
0
0.00%
22
Other Expenses
Travel Expenses
General Advertising
Memberships
Training & Development
Meeting Expenses
Other Miscellaneous Charges
Total Other Expenses
5,507 6,543 13,200 2,831 12,500 (700) -5.30%
Administration Total 318,443 340,623 434,470 220,853 426,800 (7,670) -1.77%
23
City of Orono
%
2020 Line Item Budget
2020
Administration cont.
Increase
Jul 31, 2019
41300
2017
2018
2019
Actual
Actual
Budget
1,044
750
4,000
0
0
0
171
1,245
1,200
722
1,444
4,500
1,329
439
500
2,241
2,665
3,000
5,507 6,543 13,200 2,831 12,500 (700) -5.30%
Administration Total 318,443 340,623 434,470 220,853 426,800 (7,670) -1.77%
23
Dollar
%
Y -T -D
2020
Increase
Increase
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
209
3,500
(500)
-12.50%
0
0
0
N/A
1,401
1,500
300
25.00%
1,013
4,000
(500)
-11.11%
0
500
0
0.00%
209
3,000
0
0.00%
5,507 6,543 13,200 2,831 12,500 (700) -5.30%
Administration Total 318,443 340,623 434,470 220,853 426,800 (7,670) -1.77%
23
2020 General Fund Operating Budget
Departmental Summary
Elections
41410
2017
2018
2019
Y -T -D
Actual
Actual
Budget
Jul 31, 2019
Personal Services 0
12,692
1,160
0
Supplies & Maintenance 1,736
3,315
5,000
0
Other Expenses 657
4,030
1,000
523
Elections Total 2,393 20,037 7,160 523 69,500
PROGRAM DESCRIPTION & OBJECTIVES:
The Elections Department administers all federal, state, county, and municipal elections held in the city. Temporary election
judges are hired to provide the necessary staffing at polling locations, and for the operation of voting machines. The
Administrative Staff provides supervision to the election judges as needed and maintains election records.
OPERATING COST ACTIVITIES:
*Personal Services are the wages for the temporary election judges and Administration Staff (10%). 2020 is an election year.
*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental, training, meeting
expenses and other miscellaneous expenses.
44,340 619.27%
24
Dollar
2020
Increase
Increase
Recommended
Decrease
Decrease
58,200
39,040
3365.52%
3,400
(1,600)
-32.00%
7,900
6,900
690.00%
Elections Total 2,393 20,037 7,160 523 69,500
PROGRAM DESCRIPTION & OBJECTIVES:
The Elections Department administers all federal, state, county, and municipal elections held in the city. Temporary election
judges are hired to provide the necessary staffing at polling locations, and for the operation of voting machines. The
Administrative Staff provides supervision to the election judges as needed and maintains election records.
OPERATING COST ACTIVITIES:
*Personal Services are the wages for the temporary election judges and Administration Staff (10%). 2020 is an election year.
*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental, training, meeting
expenses and other miscellaneous expenses.
44,340 619.27%
24
City of Orono
2020 Line Item Budget
Elections
41410
Total Supplies & Maintenance 1,736 3,315 5,000 0 3,400 (1,600) -32.00%
Other Expenses
Dollar
%
Professional Services
2017
2018
2019
Y -T -D
2020
Increase
Increase
Postage
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
0
352
0
0
500
500
N/A
Full -Time Employees Regular
0
0
0
0
18,000
18,000
N/A
Full -Time Employees Overtime
0
0
1,000
0
1,000
0
0.00%
Temporary/Seasonal Employees
0
12,556
0
0
31,300
31,300
N/A
PERA
0
0
80
0
1,400
1,320
1650.00%
FICA
0
137
80
0
1,500
1,420
1775.00%
City Benefit Contribution
0
0
0
0
4,600
4,600
N/A
Worker's Comp Insurance Prem
0
0
0
0
400
400
N/A
Total Personal Services
0
12,692
1,160
0
58,200
39,040
3365.52%
Supplies & Maintenance
Books & Periodicals
0
0
0
0
0
0
N/A
Equipment Parts & Accessories
1,736
2,725
5,000
0
2,500
(2,500)
-50.00%
Small Tools and Minor Equip
0
591
0
0
900
900
N/A
Total Supplies & Maintenance 1,736 3,315 5,000 0 3,400 (1,600) -32.00%
Other Expenses
Professional Services
0
0
0
0
500
500
N/A
Postage
657
397
1,000
0
1,000
0
0.00%
Travel Expenses
0
352
0
0
500
500
N/A
General Advertising
0
226
0
0
400
400
N/A
Building Rentals
0
0
0
0
0
0
N/A
Other Equipment Rentals
0
0
0
0
0
0
N/A
Training & Development
0
67
0
0
500
500
N/A
Meeting Expenses
0
1,543
0
0
2,800
2,800
N/A
Other Miscellaneous Charges
0
1,443
0
523
2,200
2,200
N/A
Total Other Expenses
657
4,030
1,000
523
7,900
6,900
690.00%
Elections Total
2,393
20,037
7,160
523
69,500
44,340
619.27%
25
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with Hennepin County to provide Assessing services.
26
2020 General Fund Operating Budget
Departmental Summary
Assessing
41550
Dollar
2017
2018 2019 Y -T -D
2020
Increase
Increase
Actual
Actual Budget Jul 31, 2019
Recommended
Decrease
Decrease
Assessing Contract 176,166
185,750 185,000 15,917
203,000
18,000
9.73%
Assessing Total 176,166
185,750 185,000 15,917
203,000
18,000
9.73%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with Hennepin County to provide Assessing services.
26
27
City of Orono
2020 Line Item Budget
Assessing
41550
Dollar
%
2017
2018 2019
Y -T -D
2020
Increase
Increase
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Assessing Services
Assessing Services 176,166
185,750 185,000
15,917
203,000
18,000
9.73%
Total Assessing Service 176,166
185,750 185,000
15,917
203,000
18,000
9.73%
Assessing Total 176,166
185,750 185,000
15,917
203,000
18,000
9.73%
27
2020 General Fund Operating Budget
Departmental Summary
Finance Department
41500
Finance Total 300,229 311,760 273,050 140,744 276,100
PROGRAM DESCRIPTION & OBJECTIVES
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is responsible for
preparing the budget document and annual report in accordance with generally accepted accounting principles.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
Staff includes: Finance Director (90%), Accountant and Payroll/Utility Billing Clerk (50%).
*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.
3,050 1.12%
28
2017
2018
2019
Y -T -D
Increase
Actual
Actual
Budget
Jul 31, 2019
Personal Services
299,624
310,761
262,750
139,736
Supplies & Maintenance
0
0
0
0
Professional Services
0
293
4,900
0
Other Expenses
605
707
5,400
1,008
Finance Total 300,229 311,760 273,050 140,744 276,100
PROGRAM DESCRIPTION & OBJECTIVES
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is responsible for
preparing the budget document and annual report in accordance with generally accepted accounting principles.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
Staff includes: Finance Director (90%), Accountant and Payroll/Utility Billing Clerk (50%).
*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.
3,050 1.12%
28
Dollar
%
2020
Increase
Increase
Recommended
Decrease
Decrease
265,700
2,950
1.12%
0
0
N/A
5,000
100
2.04%
5,400
0
0.00%
Finance Total 300,229 311,760 273,050 140,744 276,100
PROGRAM DESCRIPTION & OBJECTIVES
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is responsible for
preparing the budget document and annual report in accordance with generally accepted accounting principles.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
Staff includes: Finance Director (90%), Accountant and Payroll/Utility Billing Clerk (50%).
*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.
3,050 1.12%
28
City of Orono
2020 Line Item Budget
Finance Department
41500
29
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
Full -Time Employees Regular
196,301
205,932
162,670
85,791
169,300
6,630
4.08%
Full -Time Employees Overtime
1,186
0
200
0
200
0
0.00%
Part -Time Employees
24,367
29,987
31,010
17,626
31,800
790
2.55%
Temporary/Seasonal Employees
0
1,164
0
0
0
0
N/A
PERA
16,594
17,408
14,530
7,492
15,100
570
3.92%
FICA
16,623
17,369
14,820
7,413
15,400
580
3.91%
City Benefit Contribution
42,943
37,278
38,120
20,714
32,400
(5,720)
-15.01%
Worker's Comp Insurance Prem
1,610
1,623
1,400
700
1,500
100
7.14%
Total Personal Services
299,624
310,761
262,750
139,736
265,700
2,950
1.12%
Supplies & Maintenance
Books & Periodicals
0
0
0
0
0
0
N/A
Total Supplies & Maintenance
0
0
0
0
0
0
N/A
Professional Services
Auditing and Acct'g Services
0
293
0
0
0
0
N/A
IT Services
0
0
4,900
0
5,000
100
2.04%
Total Professional Services
0
0
4,900
0
5,000
100
2.04%
Other Expenses
Travel Expenses
175
392
1,500
153
1,500
0
0.00%
Memberships
330
315
400
315
400
0
0.00%
Training & Development
100
3,454
3,500
540
3,500
0
0.00%
Total Other Expenses
605
4,161
5,400
1,008
5,400
0
0.00%
Finance Total
300,229
314,921
273,050
140,744
276,100
3,050
1.12%
29
2020 General Fund Operating Budget
Departmental Summary
Law/Legal Services
41600
Dollar
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease
Professional Services 120,115 114,340 129,000 64,894 134,000 5,000 3.88%
Law/Legal Services Total 120,115 114,340 129,000 64,894 134,000 5,000 3.88%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with two local legal firms to provide legal services. The Legal Department
provides professional representation and opinion on city services and operations.
OPERATING COST ACTIVITIES:
*Professional Services includes the costs associated with the contract with legal staff, prosecution costs, code enforcement, and
jail charges.
30
Total Professional Services
120,115
City of Orono
129,000
64,894
134,000
5,000
3.88%
2020 Line Item Budget
Law/Legal Services Total
Law/Legal Services
41600
114,340
129,000
64,894
134,000
5,000
3.88%
Dollar
%
2017
2018 2019
Y -T -D
2020
Increase
Increase
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Professional Services
Legal -Retainer
0
0 0
0
0
0
N/A
Legal -Prosecution
35,271
35,762 40,000
36,223
40,000
0
0.00%
Legal -Consulting
72,055
72,928 75,000
26,245
80,000
5,000
6.67%
Code Enforcement
2,043
998 2,000
1,209
2,000
0
0.00%
Jail Charges
10,746
4,652 12,000
1,217
12,000
0
0.00%
Total Professional Services
120,115
114,340
129,000
64,894
134,000
5,000
3.88%
Law/Legal Services Total
120,115
114,340
129,000
64,894
134,000
5,000
3.88%
31
Central Services Total 296,496 326,633 294,890 134,201 315,100 20,210 6.85%
PROGRAM DESCRIPTION & OBJECTIVES:
The Central Services Department provides for those operating expenses that encompass all city departments. By consolidating
these expenditures, the City can more accurately determine the effectiveness of the costs and benefits provided. The City
maintains a renewable contract agreement with an outside janitorial service for general cleaning and upkeep of city facilities. The
Central Services Department also pays for a portion of the costs associated with the annual audit.
OPERATING COST ACTIVITIES:
*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities.
*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations.
*Insurance Expenses includes a portion of the City's general and liability insurance costs.
*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.
32
2020 General Fund Operating Budget
Departmental Summary
Central Services
41900
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Supplies & Maintenance
113,169
121,379
60,500
27,945
79,000
18,500
30.58%
Professional Services
39,421
40,896
89,000
25,476
89,000
0
0.00%
Insurances
30,200
30,200
38,290
19,145
44,800
6,510
17.00%
Other Expenses
113,706
134,158
107,100
61,634
102,300
(4,800)
-4.48%
Capital Outlay & Transfers
0
0
0
0
0
0
N/A
Central Services Total 296,496 326,633 294,890 134,201 315,100 20,210 6.85%
PROGRAM DESCRIPTION & OBJECTIVES:
The Central Services Department provides for those operating expenses that encompass all city departments. By consolidating
these expenditures, the City can more accurately determine the effectiveness of the costs and benefits provided. The City
maintains a renewable contract agreement with an outside janitorial service for general cleaning and upkeep of city facilities. The
Central Services Department also pays for a portion of the costs associated with the annual audit.
OPERATING COST ACTIVITIES:
*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities.
*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations.
*Insurance Expenses includes a portion of the City's general and liability insurance costs.
*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.
32
Supplies & Maintenance
Office supplies
Equipment Parts & Accessories
Bldg/Grounds Maint. Supplies
Repairs/Maint-Office Equip
Repairs/Maint-Misc. Equip
Repairs/Maint-Bldgs/Grounds
Janitorial Services
Software Licensing
Total Supplies & Maintenance
Professional Services
Auditing and Acct'g Services
Data Processing Communication
IT Services
Professional Services
Insurance Agent of Record
113,169 121,379 60,500 27,945 79,000 18,500 30.58%
21,250
City of Orono
22,000
22,000
24,000
2,000
9.09%
2020 Line Item Budget
0
0
0
0
0
Central Services
0
0
49,000
0
50,000
41900
2.04%
18,096
20,646
18,000
3,476
15,000
(3,000)
-16.67%
Dollar
%
2017
2018 2019
Y -T -D
2020
Increase
Increase
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
10,331
11,026 12,000
3,906
12,000
0
0.00%
4,490
6,411 500
274
1,000
500
100.00%
3,040
3,482 3,500
1,906
3,500
0
0.00%
10,208
6,839 500
181
500
0
0.00%
5,878
211 3,000
0
3,000
0
0.00%
38,841
29,337 22,000
11,732
40,000
18,000
81.82%
16,662
18,959 19,000
9,945
19,000
0
0.00%
23,720
45,115 0
0
0
0
N/A
113,169 121,379 60,500 27,945 79,000 18,500 30.58%
21,250
20,250
22,000
22,000
24,000
2,000
9.09%
75
0
0
0
0
0
N/A
0
0
49,000
0
50,000
1,000
2.04%
18,096
20,646
18,000
3,476
15,000
(3,000)
-16.67%
0
0
0
0
0
0
N/A
Total Professional Services 39,421 40,896 89,000 25,476 89,000 0 0.00%
Insurances
General Liability Ins
10,000
10,000
12,000
6,000
10,200
(1,800)
-15.00%
Umbrella Liability Ins
5,000
5,000
10,000
5,000
15,100
5,100
51.00%
Bonds Insurance
200
200
1,040
520
700
(340)
-32.69%
Boiler & Machinery Ins
1,300
1,300
0
0
0
0
N/A
Property Insurance
5,000
5,000
10,000
5,000
14,100
4,100
41.00%
Equipment Floaters Ins
1,300
1,300
0
0
0
0
N/A
Automotive Insurance
7,400
7,400
5,250
2,625
4,700
(550)
-10.48%
Total Insurances
30,200
30,200
38,290
19,145
44,800
6,510
17.00%
33
2017 2018
Actual Actual
Other Expenses
City of Orono
2020 Line Item Budget
Central Services cont.
41900
Dollar %
2019 Y -T -D 2020 Increase Increase
Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
Bank Fees
8,685
18,503
20,000
13,347
23,000
3,000
15.00%
Telephone
9,817
12,724
10,000
7,911
12,000
2,000
20.00%
Postage
8,972
(845)
10,000
8,235
6,000
(4,000)
-40.00%
Internet/Other Communications
9,836
15,264
0
5,972
0
0
N/A
Printing & Publishing
24,294
21,853
16,000
7,068
22,000
6,000
37.50%
Gas & Electric
28,847
31,055
29,100
16,062
33,300
4,200
14.43%
Water Utilities
3,949
2,893
4,000
1,894
4,000
0
0.00%
Office Equipment Rental
18,862
20,591
17,500
753
1,500
(16,000)
-91.43%
Special Equipment Replacement
0
0
0
0
0
0
N/A
Other Miscellaneous Charges
444
12,120
500
392
500
0
0.00%
Total Other Expenses
113,706
134,158
107,100
61,634
102,300
(4,800)
-4.48%
Capital Outlay
Spec Assmts on Land & Int
0
0
0
0
0
0
N/A
Interest on Special Assmnts
0
0
0
0
0
0
N/A
Total Capital Outlay
0
0
0
0
0
0
N/A
Central Services Total
296,496
326,633
294,890
134,201
315,100
20,210
6.85%
34
PROGRAM DESCRIPTION & OBJECTIVES:
The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing,
public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with
area communities and their citizens.
OPERATING COST ACTIVITIES:
*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include:
The Gillespie Center 9,500
Orono Community Education 2,900
12,400
35
2020 General Fund Operating Budget
Departmental Summary
Human Services
41800
Dollar
2017
2018 2019 Y -T -D
2020 Increase
Increase
Actual
Actual Budget Jul 31, 2019
Recommended Decrease
Decrease
Contributions 11,099
12,125 12,400 0
12,400 0
0.00%
Human Services Total 11,099
12,125 12,400 0
12,400 0
0.00%
PROGRAM DESCRIPTION & OBJECTIVES:
The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing,
public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with
area communities and their citizens.
OPERATING COST ACTIVITIES:
*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include:
The Gillespie Center 9,500
Orono Community Education 2,900
12,400
35
36
City of Orono
2020 Line Item Budget
Human Services
41800
Dollar %
2017
2018 2019
Y-T-D 2020
Increase Increase
Actual
Actual Budget
Jul 31, 2019 Recommended
(Decrease) (Decrease)
Other Expenses
Contributions to Civic Org's
11,099
12,125 12,400
0 12,400
0 0.00%
Total Other Expenses
11,099
12,125 12,400
0 12,400
0 0.00%
Human Services Total
11,099
12,125 12,400
0 12,400
0 0.00%
36
Police Total 4,041,833 4,384,955 4,519,170 2,547,240 4,873,800 354,630 7.85%
PROGRAM DESCRIPTION & OBJECTIVES:
The Police Department provides for the public safety within Orono and several surrounding communities. This is accomplished
through preventive patrol, traffic enforcement, education, criminal investigation and prosecution. Through renewable contract
agreements, the city provides police services to the communities of Spring Park, Minnetonka Beach, and Mound. Due to the
nature of these cooperative agreements, the Police Department operates, and is budgeted for as a 'cost center'. This enables the
City to accurately determine the portion of operating costs that pertain to each contract city.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Police Department.
Staff includes: Police Chief, Deputy Chief, Sergeant (4), Investigators (3), Patrol Officers (19), Community Service Officer,
Office Manager, Administrative Assistant (2)
*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities.
*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations.
*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.
*Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers.
37
2020 General Fund Operating Budget
Departmental Summary
Police Department
42110
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
3,366,031
3,536,561
3,680,660
2,025,188
3,868,100
187,440
5.09%
Supplies & Maintenance
200,686
241,921
239,300
92,738
246,500
7,200
3.01%
Professional Services
105,269
105,067
212,630
68,395
224,000
11,370
5.35%
Insurances
55,000
55,000
71,000
35,500
102,100
31,100
43.80%
Other Expenses
111,350
248,859
131,580
123,874
248,100
116,520
88.55%
Capital Outlay
203,497
197,547
184,000
201,545
185,000
1,000
0.54%
Police Total 4,041,833 4,384,955 4,519,170 2,547,240 4,873,800 354,630 7.85%
PROGRAM DESCRIPTION & OBJECTIVES:
The Police Department provides for the public safety within Orono and several surrounding communities. This is accomplished
through preventive patrol, traffic enforcement, education, criminal investigation and prosecution. Through renewable contract
agreements, the city provides police services to the communities of Spring Park, Minnetonka Beach, and Mound. Due to the
nature of these cooperative agreements, the Police Department operates, and is budgeted for as a 'cost center'. This enables the
City to accurately determine the portion of operating costs that pertain to each contract city.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Police Department.
Staff includes: Police Chief, Deputy Chief, Sergeant (4), Investigators (3), Patrol Officers (19), Community Service Officer,
Office Manager, Administrative Assistant (2)
*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities.
*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations.
*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.
*Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers.
37
City of Orono
2020 Line Item Budget
Police Department
42110
38
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
Full -Time Employees Regular
2,399,855
2,506,424
2,580,810
1,410,836
2,676,300
95,490
3.70%
Full -Time Employees Overtime
21,601
35,048
50,000
12,548
50,000
0
0.00%
Part -Time Employees
46,258
67,358
56,000
51,245
60,000
4,000
7.14%
Temporary/Seasonal Employees
45
0
0
0
0
0
N/A
PERA
371,245
391,268
418,860
233,942
459,300
40,440
9.65%
FICA
46,062
50,590
52,040
27,698
54,000
1,960
3.77%
City Benefit Contribution
371,816
371,872
397,880
226,384
418,500
20,620
5.18%
Unemployment Benefit Payments
0
0
0
0
0
0
N/A
Worker's Comp Insurance Prem
109,150
114,000
125,070
62,535
150,000
24,930
19.93%
Total Personal Services
3,366,031
3,536,561
3,680,660
2,025,188
3,868,100
187,440
5.09%
Supplies & Maintenance
Office supplies
3,991
3,314
6,000
1,477
5,000
(1,000)
-16.67%
Books & Periodicals
324
462
1,000
0
1,000
0
0.00%
Motor Fuels & Lubricants
78,568
80,560
100,000
38,470
100,000
0
0.00%
Equipment Parts & Accessories
5,369
7,612
4,000
2,794
16,500
12,500
312.50%
Bldg/Grounds Maint. Supplies
178
202
1,300
463
1,000
(300)
-23.08%
Clothing & personal equipment
24,535
52,820
27,000
6,111
27,000
0
0.00%
Training Supplies
8,136
8,507
16,000
6,403
16,000
0
0.00%
Explorers Program expenses
150
3,337
4,000
470
4,000
0
0.00%
Small Tools and Minor Equip
3,256
7,781
5,000
2,536
5,000
0
0.00%
Repairs/Maint-Office Equip
6,675
3,413
500
156
1,000
500
100.00%
Repairs/Maint-Auto Equip
35,808
35,857
45,000
14,315
40,000
(5,000)
-11.11%
Repairs/Maint-Misc. Equip
5,065
4,297
8,000
3,634
7,000
(1,000)
-12.50%
Repairs/Maint-Bldgs/Grounds
6,558
9,009
6,500
8,632
7,500
1,000
15.38%
Janitorial Services
12,132
14,649
15,000
7,277
15,500
500
3.33%
Software Licensing
9,943
10,101
0
0
0
0
N/A
Total Supplies & Maintenance
200,686
241,921
239,300
92,738
246,500
7,200
3.01%
38
City of Orono
2020 Line Item Budget
Police Department cont.
42110
Dollar %
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
Professional Services
Engineering -Consulting
0
0
0
0
0
0
N/A
Legal -Consulting
5,021
6,233
8,000
2,263
8,000
0
0.00%
LOGIS-Applications
77,988
83,004
110,790
52,337
112,500
1,710
1.54%
Data Processing Communication
8,788
3,511
6,000
2,391
6,000
0
0.00%
IT Services
0
0
72,840
0
80,000
7,160
9.83%
Animal Care
190
1,132
500
772
3,000
2,500
500.00%
Professional Services
13,283
11,187
14,500
10,632
14,500
0
0.00%
Insurance Agent of Record
0
0
0
0
0
0
N/A
Total Professional Services
105,269
105,067
212,630
68,395
224,000
11,370
5.35%
Insurances
General Liability Ins
35,000
35,000
40,000
20,000
57,400
17,400
43.50%
Umbrella Liability Ins
10,000
10,000
15,000
7,500
24,900
9,900
66.00%
Property Insurance
1,000
1,000
1,000
500
1,100
100
10.00%
Equipment Floaters Ins
0
0
0
0
0
0
N/A
Automotive Insurance
9,000
9,000
15,000
7,500
18,700
3,700
24.67%
Insurance Deductibles
0
0
0
0
0
0
N/A
Total Insurances
55,000
55,000
71,000
35,500
102,100
31,100
43.80%
39
City of Orono
2020 Line Item Budget
Police Department cont
42110
Total Capital Outlay
Police Total
203,497 197,547 184,000 201,545 185,000 1,000 0.54%
4,041,833 4,384,955 4,519,170 2,547,240 4,873,800 354,630 7.85%
40
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Other Expenses
Telephone
21,155
20,333
23,230
13,536
24,000
770
3.31%
Postage
206
1,269
1,000
92
800
(200)
-20.00%
Internet/Other Communications
5,739
4,260
0
1,308
0
0
N/A
Travel Expenses
211
0
250
0
300
50
20.00%
General Advertising
346
0
0
0
0
0
N/A
Printing & Publishing
710
1,947
1,800
815
1,500
(300)
-16.67%
Gas & Electric
17,650
17,842
20,000
8,296
20,000
0
0.00%
Water Utilities
3,178
2,300
3,000
437
3,000
0
0.00%
Office Equipment Rental
4,492
5,478
4,500
0
3,000
(1,500)
-33.33%
EDP/Communications Equip Rent
21,621
26,320
23,000
13,553
26,000
3,000
13.04%
Memberships
2,680
6,650
5,000
4,596
5,500
500
10.00%
Towing Charges
752
515
0
810
0
0
N/A
Training & Development
30,146
23,876
38,000
22,187
38,000
0
0.00%
Distribution to Other Govmnts
0
120,671
0
52,662
119,500
119,500
N/A
Meeting Expenses
1,699
1,398
2,500
493
2,200
(300)
-12.00%
Special Equipment Replacement
0
14,451
5,000
4,925
0
(5,000)
-100.00%
Licenses & Taxes
199
1,273
1,300
135
1,300
0
0.00%
Other Miscellaneous Charges
567
276
3,000
29
3,000
0
0.00%
Total Other Expenses
111,350
248,859
131,580
123,874
248,100
116,520
88.55%
Capital Outlay
Automotive Equipment
160,876
144,220
160,000
151,177
164,000
4,000
2.50%
Furniture and Fixtures
333
0
0
0
0
0
N/A
Office Equip and Furnishings
3,002
2,727
3,000
0
0
(3,000)
-100.00%
IT Hardware & Applications
18,632
7,223
0
5,618
0
0
N/A
Other Equipment
20,655
43,377
21,000
44,750
21,000
0
0.00%
Total Capital Outlay
Police Total
203,497 197,547 184,000 201,545 185,000 1,000 0.54%
4,041,833 4,384,955 4,519,170 2,547,240 4,873,800 354,630 7.85%
40
2020 General Fund Operating Budget
Departmental Summary
Fire Protection Services
42260
PROGRAM DESCRIPTION & OBJECTIVES:
The Fire Department is comprised of renewable contract agreements with the surrounding community of Long Lake for fire suppression services.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreements with Long Lake.
41
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Professional Services 400,547
389,365
402,100
301,574
433,900
31,800
7.91%
Fire Protection Services Total 400,547
389,365
402,100
301,574
433,900
31,800
7.91%
PROGRAM DESCRIPTION & OBJECTIVES:
The Fire Department is comprised of renewable contract agreements with the surrounding community of Long Lake for fire suppression services.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreements with Long Lake.
41
Professional Services
Fire Services
Professional Services
Total Professional Services
Fire Protection Services Total
City of Orono
2020 Line Item Budget
Fire Protection Services
42260
Dollar
2017 2018 2019 Y -T -D 2020 Increase
Actual Actual Budget Jul 31, 2019 Recommended (Decrease)
400,547 389,365 402,100 301,574 433,900 31,800
0 0 0 0 0 0
Increase
(Decrease)
7.91%
N/A
400,547
389,365
402,100
301,574
433,900
31,800
7.91%
400,547
389,365
402,100
301,574
433,900
31,800
7.91%
42
PROGRAM DESCRIPTION & OBJECTIVES:
The Planning & Zoning Department oversees the development and redevelopment within the City in accordance with established
policies and guidelines. The policies and guidelines have been created and are enforced to maintain the health, safety, and
welfare of the public, as well as the aesthetics of the community.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for Planning and Zoning Staff.
Staff includes: Director of Community Development, Planners (2), Planning Assistant and Building Officials.
*Professional Services include engineering, legal consulting services and contracted building inspections.
*Other Expenses includes training and development, and memberships in professional organizations for the Planning & Zoning Staff.
43
2020 General Fund Operating Budget
Departmental Summary
Building & Zoning
42400
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
576,868
536,406
527,860
284,778
549,500
21,640
4.10%
Supplies & Maintenance
4,917
3,919
5,000
0
5,000
0
0.00%
Professional Services
131,510
160,394
139,180
60,185
146,800
7,620
5.47%
Other Expenses
10,807
6,626
23,870
2,395
12,000
(11,870)
-49.73%
Building & Zoning Total
724,102
707,346
695,910
347,358
713,300
17,390
2.50%
PROGRAM DESCRIPTION & OBJECTIVES:
The Planning & Zoning Department oversees the development and redevelopment within the City in accordance with established
policies and guidelines. The policies and guidelines have been created and are enforced to maintain the health, safety, and
welfare of the public, as well as the aesthetics of the community.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for Planning and Zoning Staff.
Staff includes: Director of Community Development, Planners (2), Planning Assistant and Building Officials.
*Professional Services include engineering, legal consulting services and contracted building inspections.
*Other Expenses includes training and development, and memberships in professional organizations for the Planning & Zoning Staff.
43
City of Orono
2020 Line Item Budget
Building & Zoning
42400
Dollar %
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
Personal Services
Full -Time Employees Regular
444,881
417,978
399,530
222,535
415,400
15,870
3.97%
Full -Time Employees Overtime
35
0
200
0
200
0
0.00%
Part -Time Employees
0
0
0
0
0
0
N/A
Temporary/Seasonal Employees
0
0
0
0
0
0
N/A
PERA
31,662
30,430
29,980
16,690
31,200
1,220
4.07%
FICA
32,626
30,971
30,580
16,718
31,800
1,220
3.99%
City Benefit Contribution
65,204
54,608
65,260
27,680
68,300
3,040
4.66%
Unemployment Benefit Payments
0
0
0
0
0
0
N/A
Worker's Comp Insurance Prem
2,460
2,419
2,310
1,155
2,600
290
12.55%
Total Personal Services
576,868
536,406
527,860
284,778
549,500
21,640
4.10%
Supplies & Maintenance
Books & Periodicals
0
255
500
0
500
0
0.00%
Motor Fuels & Lubricants
0
0
1,500
0
1,500
0
0.00%
Equipment Parts & Accessories
4,814
3,534
3,000
0
3,000
0
0.00%
Clothing & personal equipment
0
0
0
0
0
0
N/A
Small Tools and Minor Equip
13
0
0
0
0
0
N/A
Repairs/Maint-Auto Equip
0
0
0
0
0
0
N/A
Repairs/Maint-Misc. Equip
90
130
0
0
0
0
N/A
Total Supplies & Maintenance
4,917
3,919
5,000
0
5,000
0
0.00%
44
Total Professional Services 131,510 160,394 139,180 60,185 146,800 7,620 5.47%
Other Expenses
City of Orono
Telephone
2020 Line Item Budget
458
0
490
500
500
N/A
Building & Zoning cont.
286
1,296
2,250
247
2,000
(250)
42400
General Advertising
921
1,057
500
441
500
0
0.00%
Other Equipment Rentals
Dollar
%
0
2017
2018 2019
Y -T -D
2020
Increase
Increase
559
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Professional Services
859
1,200
579
1,600
400
33.33%
Engineering -Consulting
3,266
18,194 5,000
960
5,000
0
0.00%
GIS/Mapping
0
0 0
4,881
3,000
3,000
N/A
Legal -Consulting
19,174
14,863 16,000
8,249
15,000
(1,000)
-6.25%
Inspection Services
84,509
116,250 90,000
45,120
90,000
0
0.00%
Bank Fees
0
4 0
0
0
0
N/A
IT Services
0
0 8,180
0
23,800
15,620
190.95%
Professional Services
24,562
11,085 20,000
975
10,000
(10,000)
-50.00%
Total Professional Services 131,510 160,394 139,180 60,185 146,800 7,620 5.47%
Other Expenses
Telephone
162
458
0
490
500
500
N/A
Travel Expenses
286
1,296
2,250
247
2,000
(250)
-11.11%
General Advertising
921
1,057
500
441
500
0
0.00%
Other Equipment Rentals
125
0
0
0
0
0
N/A
Software Licensing
6,000
559
15,600
0
0
(15,600)
-100.00%
Memberships
675
859
1,200
579
1,600
400
33.33%
Training & Development
539
2,167
3,020
638
7,400
4,380
145.03%
Meeting Expenses
600
178
1,200
0
0
(1,200)
-100.00%
Licenses & Taxes
1,500
52
100
0
0
(100)
-100.00%
Total Other Expenses
10,807
6,626
23,870
2,395
12,000
(11,870)
-49.73%
Building & Zoning Total
724,102
707,346
695,910
347,358
713,300
17,390
2.50%
45
2020 General Fund Operating Budget
Departmental Summary
Engineering
43170
2017
2018
2019
Y -T -D
2020
Actual
Actual
Budget
Jul 31, 2019
Recommended
Professional Services 54,476
15,655
20,000
14,033
20,000
Engineering Total 54,476
15,655
20,000
14,033
20,000
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering Department
provides professional representation and opinion on city services and operations.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreement with the engineering firm.
Dollar
Increase
Decrease
0
Increase
Decrease
0.00%
0 0.00
46
City of Orono
2020 Line Item Budget
Engineering
43170
47
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Professional Services
Engineering -Retainer
0
0
0
0
0
0
N/A
Engineering -Consulting
54,476
15,655
20,000
4,784
5,000
(15,000)
-75.00%
GIS/Mapping
0
0
0
9,249
15,000
15,000
N/A
Total Professional Services
54,476
15,655
20,000
14,033
20,000
0
0.00%
Engineering Total
54,476
15,655
20,000
14,033
20,000
0
0.00%
47
2020 General Fund Operating Budget
Departmental Summary
Public Works Department
43000
Public Works Total 486,187 594,413 513,180 282,037 608,800 95,620 18.63%
PROGRAM DESCRIPTION & OBJECTIVES:
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition. Standard
maintenance includes seal -coating, patching, snow plowing, and sweeping. Due to its excess storage capacity, the City maintains
cooperative agreements with surrounding communities for storage and sale of salt/sand supplies.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
Staff includes: Director of Public Works/City Engineer (15%), Public Works Supervisors (25%), Maintenance Workers (40%)
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
*Other Expenses include electricity costs for street lighting and employee development.
48
2017
2018
2019
Y -T -D
Increase
Actual
Actual
Budget
Jul 31, 2019
Personal Services
306,540
356,636
282,060
143,491
Supplies & Maintenance
126,658
192,913
184,370
116,849
Professional Services
10,442
697
3,270
505
Other Expenses
42,546
44,166
43,480
21,192
Public Works Total 486,187 594,413 513,180 282,037 608,800 95,620 18.63%
PROGRAM DESCRIPTION & OBJECTIVES:
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition. Standard
maintenance includes seal -coating, patching, snow plowing, and sweeping. Due to its excess storage capacity, the City maintains
cooperative agreements with surrounding communities for storage and sale of salt/sand supplies.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
Staff includes: Director of Public Works/City Engineer (15%), Public Works Supervisors (25%), Maintenance Workers (40%)
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
*Other Expenses include electricity costs for street lighting and employee development.
48
Dollar
%
2020
Increase
Increase
Recommended
Decrease
Decrease
293,200
11,140
3.95%
176,100
(8,270)
-4.49%
96,800
93,530
2860.24%
42,700
(780)
-1.79%
Public Works Total 486,187 594,413 513,180 282,037 608,800 95,620 18.63%
PROGRAM DESCRIPTION & OBJECTIVES:
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition. Standard
maintenance includes seal -coating, patching, snow plowing, and sweeping. Due to its excess storage capacity, the City maintains
cooperative agreements with surrounding communities for storage and sale of salt/sand supplies.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
Staff includes: Director of Public Works/City Engineer (15%), Public Works Supervisors (25%), Maintenance Workers (40%)
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
*Other Expenses include electricity costs for street lighting and employee development.
48
Total Personal Services 306,540 356,636 282,060 143,491 293,200 11,140 3.95%
Supplies & Maintenance
City of Orono
Books & Periodicals
2020 Line Item Budget
0
170
0
0
(170)
-100.00%
Public Works Department
11,500
35,000
35,000
17,500
0
(35,000)
43000
Equipment Parts & Accessories
16,397
16,229
24,000
12,049
0
(24,000)
-100.00%
Vehicle Equipment & Parts
Dollar
%
8,000
2017
2018 2019
Y -T -D
2020
Increase
Increase
67,886
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
6,484
4,000
3,295
7,400
3,400
85.00%
Full -Time Employees Regular
194,825
239,821 183,520
97,488
191,000
7,480
4.08%
Full -Time Employees Overtime
6,738
14,024 11,000
3,698
11,000
0
0.00%
PERA
15,363
15,639 14,590
7,992
15,200
610
4.18%
FICA
15,425
15,631 14,890
7,723
15,400
510
3.43%
City Benefit Contribution
51,569
46,067 41,430
18,274
44,200
2,770
6.69%
Unemployment Benefit Payments
3,819
6,157 0
0
0
0
N/A
Worker's Comp Insurance Prem
18,800
19,296 16,630
8,315
16,400
(230)
-1.38%
Total Personal Services 306,540 356,636 282,060 143,491 293,200 11,140 3.95%
Supplies & Maintenance
Books & Periodicals
0
0
170
0
0
(170)
-100.00%
Motor Fuels & Lubricants
11,500
35,000
35,000
17,500
0
(35,000)
-100.00%
Equipment Parts & Accessories
16,397
16,229
24,000
12,049
0
(24,000)
-100.00%
Vehicle Equipment & Parts
4,257
8,000
8,000
4,038
0
(8,000)
-100.00%
Street Maint. Materials/Supply
38,364
67,886
50,000
46,589
54,000
4,000
8.00%
Clothing & personal equipment
7,960
6,484
4,000
3,295
7,400
3,400
85.00%
Small Tools and Minor Equip
2,939
2,000
3,000
2,905
3,000
0
0.00%
Telephone
157
678
200
980
1,700
1,500
750.00%
Repairs/Maint-Auto Equip
12,296
10,000
10,000
5,000
0
(10,000)
-100.00%
Repairs/Maint-Misc. Equip
12,366
10,672
20,000
10,634
0
(20,000)
-100.00%
Repairs/Maint-Bldgs/Grounds
2,719
13,612
10,000
3,666
10,000
0
0.00%
Contracted Street Maint.
17,703
22,351
20,000
10,193
100,000
80,000
400.00%
Total Supplies & Maintenance 126,658 192,913 184,370 116,849 176,100 (8,270) -4.49%
49
Total Professional Services 10,442 697 3,270 505 96,800 93,530 2860.24%
Other Expenses
City of Orono
Travel Expenses
2020 Line Item Budget
205
175
0
200
25
14.29%
Public Works Department cont.
2,000
2,308
4,880
1,077
2,700
(2,180)
43000
Street Lighting
27,996
28,069
29,000
13,898
29,000
0
0.00%
EDP/Communications Equip Rent
Dollar
%
1,145
2017
2018 2019
Y -T -D
2020
Increase
Increase
9,277
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Professional Services
0
0
0
0
0
N/A
PW Engineering -Consulting
0
332 0
0
800
800
N/A
GIS/Mapping
0
0 0
468
800
800
N/A
IT Services
0
0 3,270
0
3,500
230
7.03%
Fleet Services
0
0 0
0
91,700
91,700
N/A
Professional Services
10,442
365 0
37
0
0
N/A
Total Professional Services 10,442 697 3,270 505 96,800 93,530 2860.24%
Other Expenses
Travel Expenses
169
205
175
0
200
25
14.29%
Gas & Electric
2,000
2,308
4,880
1,077
2,700
(2,180)
-44.67%
Street Lighting
27,996
28,069
29,000
13,898
29,000
0
0.00%
EDP/Communications Equip Rent
4,938
1,763
1,145
1,181
2,400
1,255
109.61%
Other Equipment Rentals
3,849
9,277
4,000
3,954
4,000
0
0.00%
Software Licensing
0
0
0
0
0
0
N/A
Memberships
25
334
250
0
300
50
20.00%
Training & Development
2,888
1,965
3,500
1,082
3,500
0
0.00%
Licenses & Taxes
63
176
250
0
300
50
20.00%
Other Miscellaneous Charges
617
69
280
0
300
20
7.14%
Total Other Expenses
42,546
44,166
43,480
21,192
42,700
(780)
-1.79%
Public Works Total
486,187
594,413
513,180
282,037
608,800
95,620
18.63%
50
2020 General Fund Operating Budget
Departmental Summary
Parks
45200
Parks Total 119,627 187,857 218,440 109,033 230,000
PROGRAM DESCRIPTION & OBJECTIVES:
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city participates in a joint
recreation program with area organizations to ensure a community -wide effort in providing adequate recreational facilities.
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%)
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with equipment rental.
11,560 5.29
51
2017
2018
2019
Y -T -D
Increase
Actual
Actual
Budget
Jul 31, 2019
Personal Services
38,272
90,194
127,210
49,546
Supplies & Maintenance
64,094
82,296
80,400
55,017
Professional Services
9,450
4,950
1,980
430
Other Expenses
7,811
10,417
8,850
4,040
Parks Total 119,627 187,857 218,440 109,033 230,000
PROGRAM DESCRIPTION & OBJECTIVES:
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city participates in a joint
recreation program with area organizations to ensure a community -wide effort in providing adequate recreational facilities.
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%)
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with equipment rental.
11,560 5.29
51
Dollar
2020
Increase
Increase
Recommended
Decrease
Decrease
134,500
7,290
5.73%
78,000
(2,400)
-2.99%
8,400
6,420
324.24%
9,100
250
2.82%
Parks Total 119,627 187,857 218,440 109,033 230,000
PROGRAM DESCRIPTION & OBJECTIVES:
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city participates in a joint
recreation program with area organizations to ensure a community -wide effort in providing adequate recreational facilities.
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%)
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with equipment rental.
11,560 5.29
51
City of Orono
2020 Line Item Budget
Parks
45200
Total Personal Services 38,272 90,194 127,210 49,546 134,500 7,290 5.73%
Supplies & Maintenance
Dollar
%
Motor Fuels & Lubricants
2017
2018
2019
Y -T -D
2020
Increase
Increase
Equipment Parts & Accessories
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
11,890
9,197
10,000
11,154
10,000
0
0.00%
Full -Time Employees Regular
19,951
56,793
75,920
33,442
79,400
3,480
4.58%
Full -Time Employees Overtime
465
534
0
944
0
0
N/A
Part -Time Employees
0
0
0
0
0
0
N/A
Temporary/Seasonal Employees
10,082
9,252
14,650
0
15,700
1,050
7.17%
PERA
1,531
4,177
5,700
2,579
6,000
300
5.26%
FICA
1,734
4,333
6,930
2,497
7,300
370
5.34%
City Benefit Contribution
2,620
10,511
16,230
6,194
17,400
1,170
7.21%
Worker's Comp Insurance Prem
1,890
4,594
7,780
3,890
8,700
920
11.83%
Total Personal Services 38,272 90,194 127,210 49,546 134,500 7,290 5.73%
Supplies & Maintenance
Motor Fuels & Lubricants
0
69
500
0
0
(500)
-100.00%
Equipment Parts & Accessories
1,407
1,984
500
1,553
0
(500)
-100.00%
Bldg/Grounds Maint. Supplies
11,890
9,197
10,000
11,154
10,000
0
0.00%
Park Initiatives
1,411
9,584
10,000
7,266
10,000
0
0.00%
Repairs/Maint-Auto Equip
1,044
474
200
657
0
(200)
-100.00%
Repairs/Maint-Misc. Equip
1,447
959
1,200
580
0
(1,200)
-100.00%
Repairs/Maint-Bldgs/Grounds
46,895
60,028
58,000
33,807
58,000
0
0.00%
Total Supplies & Maintenance 64,094 82,296 80,400 55,017 78,000 (2,400) -2.99%
Professional Services
Engineering -Consulting
5,800
30
0
0
0
0
N/A
IT Services
0
0
840
0
1,000
160
19.05%
Fleet Services
0
0
0
0
6,300
6,300
N/A
Professional Services
3,650
4,920
1,140
430
1,100
(40)
-3.51%
Total Professional Services 9,450 4,950 1,980 430 8,400 6,420 324.24%
52
2017 2018
Actual Actual
Other Expenses
City of Orono
2020 Line Item Budget
Parks cont.
45200
Dollar
2019 Y -T -D 2020 Increase Increase
Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
Telephone
0
245
0
245
400
400
N/A
Travel Expenses
0
0
0
0
0
0
N/A
Printing & Publishing
605
257
0
0
500
500
N/A
Gas & Electric
216
349
550
(71)
600
50
9.09%
Other Equipment Rentals
6,670
7,891
7,000
2,762
7,000
0
0.00%
Software Licensing
0
1,047
1,000
150
0
(1,000)
-100.00%
Meeting Expenses
0
0
0
0
0
0
N/A
Licenses & Taxes
290
581
300
113
500
200
66.67%
Other Miscellaneous Charges
30
46
0
841
100
100
N/A
Contributions to Civic Org's
0
0
0
0
0
0
N/A
Total Other Expenses
7,811
10,417
8,850
4,040
9,100
250
2.82%
Parks Total 119,627 187,857 218,440 109,033 230,000 11,560 5.29%
53
2020 General Fund Operating Budget
Departmental Summary
Golf Course
45210
Golf Course Total 184,709 213,491 212,730 140,592 220,400 7,670 3.61%
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees
Supplies & Maintenance include general operating supplies for the course and equipment repairs and maintenance.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
Other Expenses include utilities, golf cart rental, and advertising.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
54
2017
2018
2019
Y -T -D
Increase
Actual
Actual
Budget
Jul 31, 2019
Personal Services
94,561
116,089
119,130
77,566
Supplies & Maintenance
36,503
41,418
33,840
35,314
Insurances
14,020
13,646
13,520
6,760
Other Expenses
28,405
33,429
32,340
14,526
Purchases for Resale
11,220
8,909
13,900
6,426
Golf Course Total 184,709 213,491 212,730 140,592 220,400 7,670 3.61%
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees
Supplies & Maintenance include general operating supplies for the course and equipment repairs and maintenance.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
Other Expenses include utilities, golf cart rental, and advertising.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
54
Dollar
%
2020
Increase
Increase
Recommended
Decrease
Decrease
122,900
3,770
3.16%
23,900
(9,940)
-29.37%
13,300
(220)
-1.63%
47,200
14,860
45.95%
13,100
(800)
-5.76%
Golf Course Total 184,709 213,491 212,730 140,592 220,400 7,670 3.61%
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees
Supplies & Maintenance include general operating supplies for the course and equipment repairs and maintenance.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
Other Expenses include utilities, golf cart rental, and advertising.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
54
City of Orono
2020 Line Item Budget
Golf Course
45210
Total Personal Services 94,561 116,089 119,130 77,566 122,900 3,770 3.16%
Supplies & Maintenance
Dollar
%
Office supplies
2017
2018
2019
Y -T -D
2020
Increase
Increase
Motor Fuels & Lubricants
Actual
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
1,602
4,151
2,500
8,592
0
(2,500)
-100.00%
Full -Time Employees Regular
34,348
37,180
36,210
20,745
38,200
1,990
5.50%
Full -Time Employees Overtime
0
344
0
467
0
0
N/A
Part -Time Employees
42,581
0
0
3,261
0
0
N/A
Temporary/Seasonal Employees
10,085
56,480
57,040
40,027
58,200
1,160
2.03%
PERA
1,382
3,790
2,720
1,946
2,900
180
6.62%
FICA
4,416
4,347
7,140
2,438
7,400
260
3.64%
City Benefit Contribution
130
7,980
8,080
4,713
8,800
720
8.91%
Unemployment Benefit Payments
0
75
0
0
0
0
N/A
OPEB Expense
0
0
0
0
0
0
N/A
Worker's Comp Insurance Prem
1,620
5,893
7,940
3,970
7,400
(540)
-6.80%
Total Personal Services 94,561 116,089 119,130 77,566 122,900 3,770 3.16%
Supplies & Maintenance
Office supplies
213
262
0
274
300
300
N/A
Motor Fuels & Lubricants
0
1,068
3,500
117
0
(3,500)
-100.00%
Equipment Parts & Accessories
1,602
4,151
2,500
8,592
0
(2,500)
-100.00%
Bldg/Grounds Maint. Supplies
6,988
9,560
7,200
13,815
8,500
1,300
18.06%
Clothing & personal equipment
150
(128)
300
478
500
200
66.67%
Small Tools and Minor Equip
389
1,763
500
234
500
0
0.00%
Repairs/Maint-Office Equip
0
0
100
0
100
0
0.00%
Repairs/Maint-Auto Equip
382
2,000
300
143
0
(300)
-100.00%
Repairs/Maint-Misc. Equip
13,495
3,791
5,440
3,232
0
(5,440)
-100.00%
Repairs/Maint-Bldgs/Grounds
13,284
18,951
14,000
8,428
14,000
0
0.00%
Total Supplies & Maintenance 36,503 41,418 33,840 35,314 23,900 (9,940) -29.37%
55
Total Insurances 14,020 13,646 13,520 6,760 13,300 (220) -1.63%
Other Expenses
City of Orono
Engineering -Consulting
2020 Line Item Budget
383
0
0
0
0
N/A
Golf Course cont.
3,690
3,431
5,000
2,326
3,700
(1,300)
45210
IT Services
0
0
1,640
0
2,000
360
21.95%
Fleet Services
Dollar
%
0
2017
2018 2019
Y -T -D
2020
Increase
Increase
404
Actual
Actual Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Insurances
2,926
3,300
2,434
3,300
0
0.00%
General Liability Ins
8,000
7,500 7,500
3,750
7,400
(100)
-1.33%
Umbrella Liability Ins
1,500
1,500 1,500
750
1,500
0
0.00%
Boiler & Machinery Ins
350
300 350
175
400
50
14.29%
Property Insurance
2,650
2,300 2,650
1,325
2,700
50
1.89%
Equipment Floaters Ins
350
300 350
175
300
(50)
-14.29%
Automotive Insurance
370
370 370
185
400
30
8.11%
Dram Shop Insurance
800
1,376 800
400
600
(200)
-25.00%
Total Insurances 14,020 13,646 13,520 6,760 13,300 (220) -1.63%
Other Expenses
Engineering -Consulting
0
383
0
0
0
0
N/A
Bank Fees
3,690
3,431
5,000
2,326
3,700
(1,300)
-26.00%
IT Services
0
0
1,640
0
2,000
360
21.95%
Fleet Services
0
0
0
0
14,100
14,100
N/A
Professional Services
0
404
0
447
0
0
N/A
Telephone
3,255
2,926
3,300
2,434
3,300
0
0.00%
Travel Expenses
0
0
0
0
0
0
N/A
General Advertising
500
859
1,750
0
1,800
50
2.86%
Printing & Publishing
811
1,723
750
1,125
1,300
550
73.33%
Gas & Electric
7,959
8,313
8,500
2,610
8,700
200
2.35%
Other Equipment Rentals
11,760
14,376
10,200
4,896
11,000
800
7.84%
Memberships
120
150
300
165
300
0
0.00%
Training & Development
0
116
150
179
200
50
33.33%
Special Equipment Replacement
0
0
0
0
0
0
N/A
Licenses & Taxes
294
325
550
332
600
50
9.09%
Other Miscellaneous Charges
17
424
200
11
200
0
0.00%
Total Other Expenses 28,405 33,429 32,340 14,526 47,200 14,860 45.95%
56
City of Orono
2020 Line Item Budget
Golf Course cont.
45210
Dollar %
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
Purchases for Resale
PURCHASES FOR RESALE
0
0
0
0
0
0
N/A
Beer For Resale
3,716
3,498
3,800
1,919
3,800
0
0.00%
Soft Drinks For Resale
3,353
2,860
3,600
2,256
3,600
0
0.00%
Concessions For Resale-Txbl
1,211
582
1,500
0
1,500
0
0.00%
Concessions For Resale-NonTax
1,132
1,037
2,500
1,037
2,300
(200)
-8.00%
Pro Shop Items For Resale
1,808
932
2,500
1,213
1,900
(600)
-24.00%
Other For Resale
0
0
0
0
0
0
N/A
Total Purchases for Resale
11,220
8,909
13,900
6,426
13,100
(800)
-5.76%
Golf Course Total
184,709 213,491 212,730 140,592 220,400 7,670 3.61%
57
PROGRAM DESCRIPTION & OBJECTIVES:
The Brush Site provides a place for residents and contractors to drop off tree branches and brush.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Brush Site.
Staff includes: Brush Site Attendant
Supplies & Maintenance include general operating supplies for repair and maintenance of the brush site.
Insurances include the brush site's share of the City's general insurance polices.
Other Expenses include convenience fee, IT services, insurance, gas/electricity, repairs/maintenance and equipment rental.
58
2020 General Fund Operating Budget
Departmental Summary
Brush Site
45220
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
0
0
0
41264
11,600
11,600
N/A
Supplies & Maintenance
0
0
0
56
300
300
N/A
Insurances
0
0
0
0
100
100
N/A
Other Expenses
0
0
0
428
1,100
1,100
N/A
Brush Site Total
0
0
0
4,748
13,100
13,100
N/A
PROGRAM DESCRIPTION & OBJECTIVES:
The Brush Site provides a place for residents and contractors to drop off tree branches and brush.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Brush Site.
Staff includes: Brush Site Attendant
Supplies & Maintenance include general operating supplies for repair and maintenance of the brush site.
Insurances include the brush site's share of the City's general insurance polices.
Other Expenses include convenience fee, IT services, insurance, gas/electricity, repairs/maintenance and equipment rental.
58
Personal Services
Temporary/Seasonal Employees
FICA
Total Personal Services
Other Expenses
Bldg/Grounds Maint. Supplies
Bank Fees
IT Services
General Liability Ins
Gas & Electric
Repairs/Maint-Bldgs/Grounds
Other Equipment Rentals
Total Other Expenses
Brush Site Total
City of Orono
2020 Line Item Budget
Brush Site
45220
Dollar
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
0 0 0 4,167 10,800 10,800 N/A
0 0 0 97 800 800 N/A
0
0
0
4,264
11,600
18,470
N/A
0
0
0
56
300
300
N/A
0
0
0
12
0
0
N/A
0
0
0
0
300
300
N/A
0
0
0
0
100
100
N/A
0
0
0
24
300
300
N/A
0
0
0
300
500
500
N/A
0
0
0
93
0
0
N/A
0 0 0 485 1,500 31,570 N/A
0 0 0 4,748 13,100 0 N/A
59
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Services Department provides a separate 'cost center' for tracking city -provided consulting and Police special service
details. Orono residentswho apply for land use variations are subject to be billed for any additional staff, legal, and engineering
time that is spent reviewing their application. Thesecharges are recorded in this departmental budget, and the applicants are
subsequently billed for this additional time. Orono businesses or residentswho wish to contract with the city for Police security or
traffic control are billed for the officers time. The City's costs are recorded in this departmentalbudget, and are offset by the
revenues received from the requesting parties.
OPERATING COST ACTIVITIES (Reimbursed):
*Personal Services include Police Officer overtime wages for security work and/or traffic control.
*Professional Services include legal and engineering review expense for land use applications.
KE
2020 General Fund Operating Budget
Departmental Summary
Special Services -Consulting & Police
43280
Dollar
2017
2018 2019 Y -T -D
2020
Increase
Increase
Actual
Actual Budget Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services 35,675
61,785 40,750 34,559
41,000
250
0.61%
Professional Services 102,670
83,462 85,000 36,583
87,500
2,500
2.94%
-cial Services -Consulting & Police Total 138,345
145,247 125,750 71,141
128,500
2,750
2.19%
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Services Department provides a separate 'cost center' for tracking city -provided consulting and Police special service
details. Orono residentswho apply for land use variations are subject to be billed for any additional staff, legal, and engineering
time that is spent reviewing their application. Thesecharges are recorded in this departmental budget, and the applicants are
subsequently billed for this additional time. Orono businesses or residentswho wish to contract with the city for Police security or
traffic control are billed for the officers time. The City's costs are recorded in this departmentalbudget, and are offset by the
revenues received from the requesting parties.
OPERATING COST ACTIVITIES (Reimbursed):
*Personal Services include Police Officer overtime wages for security work and/or traffic control.
*Professional Services include legal and engineering review expense for land use applications.
KE
City of Orono
2020 Line Item Budget
Special Services -Consulting & Police
43280
Dollar %
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended (Decrease) (Decrease)
Personal Services
Full -Time Employees Overtime
31,667
53,543
35,000
30,195
35,000
0
0.00%
PERA
3,607
7,555
5,250
3,998
2,600
(2,650)
-50.48%
FICA
401
687
500
366
2,700
2,200
440.00%
City Benefit Contribution
0
0
0
0
0
0
N/A
Worker's Comp Insurance Prem
0
0
0
0
700
700
N/A
Total Personal Services
35,675
61,785
40,750
34,559
41,000
250
0.61%
Professional Services
Engineering -Consulting
92,949
63,323
75,000
23,428
73,000
(2,000)
-2.67%
Legal -Consulting
9,721
19,885
10,000
11,457
14,500
4,500
45.00%
Professional Services
0
254
0
1,698
0
0
N/A
Special Projects, Contingency
0
0
0
0
0
0
N/A
Total Professional Services
102,670
83,462
85,000
36,583
87,500
2,500
2.94%
Special Services -
Consulting & Police Total 138,345 145,247 125,750 71,141 128,500 2,750 2.19%
61
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that benefit the entire
city, and for any unforseen circumstances that produces additional expenses. This department also provides for operating
transfers to other funds.
OPERATING COST ACTIVITIES:
* Transfers are as follows:
Improvement and Equipment Outlay Fund 300,000
2014 Improvement Bond Debt Service Fund 100,000
400,000
*Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget cycle.
GENERAL FUND TOTAL 8.446.277 8.884.309 8.577.280 4.638.468
9,143,100 565,820 6.60%
62
2020 General Fund Operating Budget
Departmental Summary
Special Projects -Contingencies
43290
Dollar
2017
2018 2019 Y -T -D
2020
Increase
Increase
Actual
Actual Budget Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
0
0 0 0
0
0
N/A
Professional Services
408
0 0 0
0
0
N/A
Other Expenses
0
0 0 0
0
0
N/A
Capital & Transfers
927,281
837,703 400,000 200,000
400,000
0
0.00%
Contingency Items
57,924
8,312 100,000 19,654
30,000
(70,000)
-70.00%
Special Projects -Contingencies Total
985,613
846,015 500,000 219,654
430,000
(70,000)
-14.00%
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that benefit the entire
city, and for any unforseen circumstances that produces additional expenses. This department also provides for operating
transfers to other funds.
OPERATING COST ACTIVITIES:
* Transfers are as follows:
Improvement and Equipment Outlay Fund 300,000
2014 Improvement Bond Debt Service Fund 100,000
400,000
*Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget cycle.
GENERAL FUND TOTAL 8.446.277 8.884.309 8.577.280 4.638.468
9,143,100 565,820 6.60%
62
City of Orono
2020 Line Item Budget
Special Projects -Contingencies
43290
2017 2018 2019 Y -T -D
Actual Actual Budget Jul 31, 2019
Dollar %
2020 Increase Increase
Recommended (Decrease) (Decrease)
Personal Services
Full -Time Employees Regular 0 0 0 0 0 0 N/A
Total Personal Services 0 0 0 0 0 0 N/A
Professional Services
Engineering -Consulting 408 0 0 0 0 0 N/A
Professional Services 0 0 0 0 0 0 N/A
Total Professional Services 408 0 0 0 0 0 N/A
Other Expenses
Other Miscellaneous Charges 0 0 0 0 0 0 N/A
Total Other Expenses 0 0 0 0 0 0 N/A
Capital & Transfers
Land 639
0
0
0
0
0 N/A
Operating Transfers 926,642
837,703
400,000
200,000
400,000
0 0.00%
GENERAL FUND TOTAL
Total Capital & Transfers 927,281
837,703
400,000
200,000
400,000
0 0.00%
Contingency Items
Special Projects, Contingency 57,924 8,312 100,000 19,654 30,000 (70,000) -70.00%
Total Contingency Items 57,924 8,312 100,000 19,654 30,000 (70,000) -70.00%
Special Projects -Contingencies Total
985,613
846,015
500,000
219,654
430,000
(70,000)
-14.00%
GENERAL FUND TOTAL
8,446,277
8,887,470
8,577,280
4,638,468
9,143,100
565,820
6.60%
63
2020 Water Fund Operating Budget
Departmental Summary
49400
PROGRAM DESCRIPTION & OBJECTIVES:
The Water Operating Fund provides for the funding of the City's water distribution system. These funds are accounted for
separately and are designed to be funded primarily through water rates.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are the wages and employment taxes for the Water Department Staff.
Staff includes: Director of Public Works (20%), Public Works Supervisors (25%), Maintenance Workers (25%) and a
Seasonal Employee.
*Supplies & Maintenance' includes the operating supplies and maintenance for the water distribution system.
*Professional Services' includes a portion of the costs related to the City's annual financial audit, IT Services, and engineering
consulting costs related to water projects.
*Other Expenses' include power supply costs, purchased water from the City of Wayzata, and a
depreciation charge on the fixed assests.
64
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Budget
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
182,150
239,060
247,730
146,440
253,400
5,670
2.29%
Supplies & Maintenance
139,700
209,490
130,810
72,605
126,900
(3,910)
-2.99%
Professional Services
22,700
22,909
36,700
11,550
53,500
16,800
45.78%
Insurances
10,280
10,280
7,070
3,535
7,800
730
10.33%
Other Expenses
254,800
362,847
452,400
132,931
490,400
38,000
8.40%
Operating Transfers
55,000
55,000
55,000
27,500
55,000
0
Total Water Operating Fund
664,630
899,586
929,710
394,560
987,000
57,290
6.16%
PROGRAM DESCRIPTION & OBJECTIVES:
The Water Operating Fund provides for the funding of the City's water distribution system. These funds are accounted for
separately and are designed to be funded primarily through water rates.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are the wages and employment taxes for the Water Department Staff.
Staff includes: Director of Public Works (20%), Public Works Supervisors (25%), Maintenance Workers (25%) and a
Seasonal Employee.
*Supplies & Maintenance' includes the operating supplies and maintenance for the water distribution system.
*Professional Services' includes a portion of the costs related to the City's annual financial audit, IT Services, and engineering
consulting costs related to water projects.
*Other Expenses' include power supply costs, purchased water from the City of Wayzata, and a
depreciation charge on the fixed assests.
64
Personal Services
Full -Time Employees Regular
Full -Time Employees Overtime
Part -Time Employees
Temporary/Seasonal Employees
PERA
FICA
City Benefit Contribution
OPEB Expense
Worker's Comp Insurance Prem
Total Personal Services
Supplies & Maintenance
Office supplies
Books & Periodicals
Motor Fuels & Lubricants
Chemicals and Chem Products
Equipment Parts & Accessories
Vehicle Equipment & Parts
Bldg/Grounds Maint. Supplies
Clothing & personal equipment
Utility System Maint. Supplies
Small Tools and Minor Equip
Repairs/Maint-Office Equip
Repairs/Maint-Auto Equip
Repairs/Maint-Misc. Equip
Repairs/Maint-Bldgs/Grounds
Repairs/Maint-Watermains/plant
Software Licensing
City of Orono
2020 Line Item Budget
Water
49400
2017 2018 2019
Actual Actual Budget
Y -T -D 2020
Jul 31, 2019 Recommended
Dollar
Increase
Decrease
Increase
Decrease
108,869
161,106
147,460
95,307
152,100
4,640
3.15%
14,185
5,531
10,000
5,358
10,000
0
0.00%
12,183
14,994
15,510
8,813
15,900
390
2.51%
0
0
7,500
0
4,000
(3,500)
-46.67%
10,068
11,988
12,980
8,211
13,400
420
3.24%
10,213
12,280
13,810
8,378
13,900
90
0.65%
21,970
25,371
29,860
15,968
34,300
4,440
14.87%
0
3,284
1,800
0
1,800
0
0.00%
4,440
4,506
8,810
4,405
8,000
(810)
-9.19%
181,929 239,060 247,730 146,440 253,400 5,670 2.29%
44 0
200
16
4,000
3,800
1900.00%
0 0
0
0
100
100
N/A
0 4,500
4,680
2,340
0
(4,680)
-100.00%
32,621
40,500
35,000
22,018
37,300
2,300
6.57%
272
0
0
123
0
0
N/A
23
1,007
1,150
575
0
(1,150)
-100.00%
1,364
1,269
200
473
0
(200)
-100.00%
461
141
1,000
73
1,400
400
40.00%
18,775
39,182
25,000
8,308
1,000
(24,000)
-96.00%
808
2,500
2,500
225
27,900
25,400
1016.00%
173
44
0
0
200
200
N/A
1,574
0
0
0
0
0
N/A
1,733
7,000
6,080
6,110
0
(6,080)
-100.00%
2,442
3,008
4,000
769
4,000
0
0.00%
33,332
104,907
51,000
31,574
51,000
0
0.00%
4,272
5,432
0
0
0
0
N/A
Total Supplies & Maintenance 97,893 209,490 130,810 72,605 126,900 (3,910) -2.99%
65
City of Orono
2020 Line Item Budget
Water cont.
49400
66
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Professional Services
Auditing and Acct'g Services
4,500
5,000
5,000
5,000
2,500
(2,500)
-50.00%
Engineering -Consulting
12,444
8,333
15,000
1,090
5,000
(10,000)
-66.67%
GIS/Mapping
0
0
0
2,066
10,600
10,600
N/A
Legal -Consulting
2,430
4,469
3,000
588
3,000
0
0.00%
Bank Fees
2,114
5,108
2,400
2,806
3,700
1,300
54.17%
IT Services
0
0
11,300
0
17,300
6,000
53.10%
Fleet Services
0
0
0
0
11,400
11,400
N/A
Professional Services
2,544
0
0
0
0
0
N/A
Total Professional Services
24,032
22,909
36,700
11,550
53,500
16,800
45.78%
Insurances
General Liability Ins
4,000
4,000
3,000
1,500
3,600
600
20.00%
Umbrella Liability Ins
1,800
1,800
0
0
0
0
N/A
Property Insurance
3,800
3,800
3,440
1,720
3,500
60
1.74%
Equipment Floaters Ins
380
380
330
165
400
70
21.21%
Automotive Insurance
300
300
300
150
300
0
0.00%
Total Insurances
10,280
10,280
7,070
3,535
7,800
730
10.33%
66
City of Orono
2020 Line Item Budget
Water cont.
49400
Non -Operating Expenses
Dollar
Bond Interest
23,071
2017
2018
2019
Y -T -D
2020
Increase
Increase
0
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Other Expenses
0
0
0 N/A
Operating Transfers
55,000
55,000
55,000
Telephone
2,398
4,173
2,500
2,732
3,400
900
36.00%
Postage
729
708
1,050
316
800
(250)
-23.81%
General Advertising
0
0
0
0
0
0
N/A
Printing & Publishing
143
468
1,000
465
400
(600)
-60.00%
Gas & Electric
74,461
81,706
73,000
36,020
79,700
6,700
9.18%
Water Utilities
880
933
1,100
639
1,000
(100)
-9.09%
Intergovernmental Services
40,618
35,452
30,000
11,069
38,800
8,800
29.33%
Depreciation & Amortization
178,222
186,568
207,400
0
225,800
18,400
8.87%
Other Equipment Rentals
0
53
0
260
0
0
N/A
Memberships
657
452
650
666
0
(650)
-100.00%
Training & Development
3,442
3,701
3,500
4,218
3,500
0
0.00%
Administrative Charge
16,000
16,000
102,660
51,330
107,400
4,740
4.62%
Licenses & Taxes
2,644
882
3,500
544
3,500
0
0.00%
Fines & Penalties
0
7,031
0
0
0
0
N/A
Other Miscellaneous Charges
6,286
3,241
4,000
2,640
4,000
0
0.00%
Total Other Expenses
326,478
341,367
430,360
110,900
468,300
37,940
8.82%
Total Operating Expenses
640,611
823,105
852,670
345,029
909,900
57,230
6.71%
Non -Operating Expenses
Bond Interest
23,071
21,480
22,040
22,031
22,100
60 0.27%
Other Long -Term Oblig Interest
0
0
0
0
0
0 N/A
Other Interest Expense
0
0
0
0
0
0 N/A
Operating Transfers
55,000
55,000
55,000
27,500
55,000
0 0.00%
Total Non -Operating Expenses 78,071 76,480 77,040 49,531 77,100 0 0.00%
Total Water Fund 718,682 899,586 929,710 394,560 987,000 57,230 6.16%
67
2020 Sewer Fund Operating Budget
Departmental Summary
49450
PROGRAM DESCRIPTION & OBJECTIVES:
The Sewer Operating Fund provides for the funding of the City's sewer collection system. The funds
are accounted for separately and are designedto be funded primarily through sewer unit charges.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are the wages and employment taxes for the Sewer Department Staff.
Staff includes: Director of Public Works (30%), Public Works Supervisors (25%), Maintenance Workers (25%)
*'Supplies & Maintenance' includes the operating supplies and maintenance for the sewer collection system.
*'Professional Services' includes a portion of the costs related to the City's annual financial audit, IT Services, and engineering consulting costs related to sewer
projects.
*'Other Expenses' includes the City's disposal charges with the MCES, and a depreciation charge on fixed assets.
68
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Budget
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
309,360
275,168
276,750
158,646
277,400
650
0.23%
Supplies & Maintenance
142,450
148,495
202,470
53,467
238,200
35,730
17.65%
Professional Services
25,500
13,452
42,750
15,443
63,800
21,050
49.24%
Insurances
18,930
18,930
12,730
6,365
14,000
1,270
9.98%
Other Expenses
873,590
933,316
1,089,475
462,850
1,197,700
108,225
9.93%
Operating Transfers
110,000
110,000
110,000
55,000
115,000
5,000
4.55%
Total Sewer Operating Fund
1,479,830
1,499,362
1,734,175
751,771
1,906,100
171,925
9.91%
PROGRAM DESCRIPTION & OBJECTIVES:
The Sewer Operating Fund provides for the funding of the City's sewer collection system. The funds
are accounted for separately and are designedto be funded primarily through sewer unit charges.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are the wages and employment taxes for the Sewer Department Staff.
Staff includes: Director of Public Works (30%), Public Works Supervisors (25%), Maintenance Workers (25%)
*'Supplies & Maintenance' includes the operating supplies and maintenance for the sewer collection system.
*'Professional Services' includes a portion of the costs related to the City's annual financial audit, IT Services, and engineering consulting costs related to sewer
projects.
*'Other Expenses' includes the City's disposal charges with the MCES, and a depreciation charge on fixed assets.
68
City of Orono
2020 Line Item Budget
Sewer
49450
Total Personal Services 309,163 275,168 276,750 158,646 277,400 650 0.23%
SuaDlies & Maintenance
Office supplies
Motor Fuels & Lubricants
Equipment Parts & Accessories
Vehicle Equipment & Parts
Bldg/Grounds Maint. Supplies
Clothing & personal equipment
Utility System Maint. Supplies
Small Tools and Minor Equip
Repairs/Maint-Office Equip
Repairs/Maint-Auto Equip
Repairs/Maint-Misc. Equip
Repairs/Maint-Bldgs/Grounds
Repairs/Maint-Swr lines/lifts
Repairs/Maint-I&I Reduction
98
440
400
0
400
0
Dollar
%
9,000
2017
2018
2019
Y -T -D
2020
Increase
Increase
1,530
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
0
(2,300)
-100.00%
3,295
1,888
1,000
66
Full -Time Employees Regular
190,299
162,890
158,250
98,868
163,000
4,750
3.00%
Full -Time Employees Overtime
19,618
4,346
12,000
3,313
12,000
0
0.00%
Part -Time Employees
12,183
14,994
15,510
8,813
15,900
390
2.51%
Temporary/Seasonal Employees
0
10,764
15,730
6,110
7,800
(7,930)
-50.41%
PERA
16,657
15,251
13,940
8,325
14,300
360
2.58%
FICA
16,661
15,308
15,420
8,297
15,200
(220)
-1.43%
City Benefit Contribution
37,554
31,629
30,950
18,546
35,400
4,450
14.38%
OPEB Expense
0
3,489
2,200
0
2,200
0
0.00%
Worker's Comp Insurance Prem
16,190
16,498
12,750
6,375
11,600
(1,150)
-9.02%
Total Personal Services 309,163 275,168 276,750 158,646 277,400 650 0.23%
SuaDlies & Maintenance
Office supplies
Motor Fuels & Lubricants
Equipment Parts & Accessories
Vehicle Equipment & Parts
Bldg/Grounds Maint. Supplies
Clothing & personal equipment
Utility System Maint. Supplies
Small Tools and Minor Equip
Repairs/Maint-Office Equip
Repairs/Maint-Auto Equip
Repairs/Maint-Misc. Equip
Repairs/Maint-Bldgs/Grounds
Repairs/Maint-Swr lines/lifts
Repairs/Maint-I&I Reduction
98
440
400
0
400
0
0.00%
0
9,000
8,840
4,457
0
(8,840)
-100.00%
410
1,500
1,530
4,594
0
(1,530)
-100.00%
0
5,162
2,300
1,864
0
(2,300)
-100.00%
3,295
1,888
1,000
66
2,700
1,700
170.00%
2,596
163
1,000
0
1,500
500
50.00%
7,550
5,381
9,000
802
7,500
(1,500)
-16.67%
1,194
2,505
2,500
829
2,500
0
0.00%
1,342
656
0
0
1,100
1,100
N/A
7,082
3,124
1,440
720
0
(1,440)
-100.00%
2,028
5,000
960
3,376
0
(960)
-100.00%
36
347
1,500
0
500
(1,000)
-66.67%
117,867
108,735
147,000
36,758
147,000
0
0.00%
33,425
0
25,000
0
75,000
50,000
200.00%
Total Supplies & Maintenance 176,923 143,901 202,470 53,467 238,200 35,730 17.65%
69
2017
Actual
Professional Services
City of Orono
Auditing and Acct'g Services
6,500
Engineering -Consulting
11,237
GIS/Mapping
0
Legal -Consulting
0
Bank Fees
4,252
IT Services
0
Fleet Services
0
Professional Services
288
49450
Total Professional Services
22,276
2,800
Insurances
9.80%
General Liability Ins
8,000
Umbrella Liability Ins
3,600
Property Insurance
3,200
Equipment Floaters Ins
1,230
Automotive Insurance
2,900
Increase
Total Insurances
18,930
13,452
City of Orono
15,443
63,800
21,050
49.24%
2020 Line Item Budget
9,000
4,500
9,900
900
10.00%
Sewer cont.
0
0
0
0
N/A
49450
2,550
1,275
2,800
250
9.80%
1,230
330
165
Dollar
(30)
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
6,500
6,500
6,500
6,500
0
0.00%
4,141
15,000
1,482
15,000
0
0.00%
0
0
5,872
4,000
4,000
N/A
222
1,000
186
1,000
0
0.00%
2,590
3,000
1,403
3,500
500
16.67%
0
17,250
0
17,300
50
0.29%
0
0
0
16,500
16,500
N/A
0
0
0
0
0
N/A
13,452
42,750
15,443
63,800
21,050
49.24%
8,000
9,000
4,500
9,900
900
10.00%
3,600
0
0
0
0
N/A
3,200
2,550
1,275
2,800
250
9.80%
1,230
330
165
300
(30)
-9.09%
2,900
850
425
1,000
150
17.65
18,930 12,730 6,365 14,000 1,270 9.98%
70
Other Expenses
Telephone
Postage
Travel Expenses
General Advertising
Printing & Publishing
Gas & Electric
Water Utilities
MCES-Sewer
Intergovernmental Services
Depreciation & Amortization
Other Equipment Rentals
Software Licensing
Memberships
Training & Development
Administrative Charge
Meeting Expenses
Special Equipment Replacement
Licenses & Taxes
Other Miscellaneous Charges
Total Other Expenses
Total Operating Expenses
City of Orono
2020 Line Item Budget
Sewer cont.
49450
71
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
4,110
3,548
5,000
1,816
4,000
(1,000)
-20.00%
1,946
1,262
4,800
1,257
1,700
(3,100)
-64.58%
0
0
100
0
100
0
0.00%
0
0
0
0
0
0
N/A
885
42
300
0
300
0
0.00%
22,945
29,123
35,000
9,327
35,000
0
0.00%
0
1,066
0
0
0
0
N/A
431,942
473,217
555,365
370,243
619,400
64,035
11.53%
70,594
58,174
45,000
23,709
65,700
20,700
46.00%
308,847
315,278
330,000
0
353,600
23,600
7.15%
0
350
1,000
0
1,000
0
0.00%
4,757
4,594
0
0
0
0
N/A
63
309
1,250
40
1,200
(50)
-4.00%
1,815
3,938
4,500
3,941
4,500
0
0.00%
32,000
32,000
102,660
51,330
107,400
4,740
4.62%
0
0
0
0
0
0
N/A
0
0
0
0
0
0
N/A
374
32
1,000
45
300
(700)
-70.00%
8,710
14,976
3,500
1,142
3,500
0
0.00%
888,987
937,910
1,089,475
462,850
1,197,700
108,225
9.93%
1,416,279
1,389,362
1,624,175
696,771
1,791,100
166,925
10.28%
71
City of Orono
2020 Line Item Budget
Sewer cont.
49450
2017 2018 2019
Actual Actual Budget
Y -T -D 2020
Jul 31, 2019 Recommended
Dollar
Increase
Decrease
Increase
Decrease
Non -Operating Expenses
Other Interest Expense
0
0
0
0
0
0
N/A
Operating Transfers
100,000
110,000
110,000
55,000
115,000
5,000
4.55%
Total Non -Operating Expenses
100,000
110,000
110,000
55,000
115,000
5,000
4.55%
Total Sewer Fund
1,516,279
1,499,362
1,734,175
751,771
1,906,100
171,925
9.91%
72
2020 Recycling Fund Operating Budget
Departmental Summary
49500
PROGRAM DESCRIPTION & OBJECTIVES:
The city participates in a program to provide curbside recycling service. In addition, the city also provides a spring cleanup day
for residents who have materials unsuitable for curbside recycling pickup.
OPERATING COST ACTIVITIES:
*Personal Services are a portion of the City Clerk's wages and the wages for City Staff whom participate in the spring cleanup.
*Other Expenses includes disposal of items collected during the clean up day and materials related to organics recycling.
*'Professional Services includes the costs associated with recycling collection.
73
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Budget
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
6,830
6,980
7,400
6,835
10,200
2,800
37.84%
Supplies & Maintenance
1,000
0
0
0
0
0
N/A
Professional Services
110,500
110,424
117,880
79,723
193,500
73,120
62.03%
Insurances
500
0
500
0
0
(500)
(1)
Other Expenses
6,170
9,851
8,750
10,849
13,000
4,250
48.57%
Recycling Total
125,000
127,256
134,530
97,407
216,700
79,670
59.22%
PROGRAM DESCRIPTION & OBJECTIVES:
The city participates in a program to provide curbside recycling service. In addition, the city also provides a spring cleanup day
for residents who have materials unsuitable for curbside recycling pickup.
OPERATING COST ACTIVITIES:
*Personal Services are a portion of the City Clerk's wages and the wages for City Staff whom participate in the spring cleanup.
*Other Expenses includes disposal of items collected during the clean up day and materials related to organics recycling.
*'Professional Services includes the costs associated with recycling collection.
73
City of Orono
2020 Line Item Budget
Recycling
49500
Dollar
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease
Personal Services
Full -Time Employees Regular
5,900
6,030
6,380
5,394
7,200
820
12.85%
Full -Time Employees Overtime
0
0
0
0
0
0
N/A
Part -Time Employees
0
0
0
0
0
0
N/A
Temporary/Seasonal Employees
0
0
0
0
0
0
N/A
PERA
442
450
480
405
500
20
4.17%
FICA
366
460
490
405
600
110
22.45%
City Benefit Contribution
0
0
0
606
1,800
1,800
N/A
Worker's Comp Insurance Prem
40
40
50
25
100
50
100.00%
Total Personal Services
6,748
6,980
7,400
6,835
10,200
2,800
37.84%
Supplies & Maintenance
Equipment Parts & Accessories
0
0
0
0
0
0
N/A
Repairs/Maint-Office Equip
0
0
0
0
0
0
N/A
Total Supplies & Maintenance
0
0
0
0
0
0
N/A
Professional Services
IT Services
0
0
0
0
2,500
2,500
N/A
Contract Recycling Pickup
104,205
110,424
117,880
79,723
191,000
73,120
62.03%
Professional Services
0
0
0
0
0
0
N/A
Total Professional Services
104,205
110,424
117,880
79,723
193,500
73,120
62.03%
74
City of Orono
2020 Line Item Budget
Recycling cont.
49500
75
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Other Expenses
Printing & Publishing
0
0
0
45
0
0
N/A
General Liability Ins
500
0
500
0
0
(500)
-100.00%
Software Licensing
1,740
0
1,750
0
0
(1,750)
-100.00%
Administrative Charge
2,500
625
2,500
1,250
2,500
0
0.00%
Spring,Fall,X-mas Cleanup
7,510
464
4,000
9,554
10,000
6,000
150.00%
Organics Recycling
0
0
500
0
500
0
0.00%
Total Other Expenses
12,250
1,089
9,250
10,849
13,000
3,750
40.54%
Total Recycling Fund
123,203
118,494
134,530
97,407
216,700
79,670
59.22%
75
2020 Stormwater Fund Operating Budget
Departmental Summary
49910
PROGRAM DESCRIPTION & OBJECTIVES:
The Stormwater Operating Fund provide sfunding to for the City's Stormwater responsibilities. The funds
are accounted for separately and are designedto be funded primarily through stormwater service and trunk fees.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are the wages and employment taxes for the Public Works Department Staff.
Staff includes: Director of Public Works (10%), Public Works Supervisors (25%), Maintenance Workers (5%)
* Supplies & Maintenance includes material associated with culvert maintenance.
*Other Expenses includes depreciation and an administrative charge and the annual LMCD Levy.
*'Professional Services includes engineering and annual audit charges.
76
Dollar
%
2017
2018
2019
Y -T -D
2020
Increase
Increase
Budget
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
47,380
47,545
128,190
88,322
127,000
(1,190)
-0.93%
Supplies & Maintenance
30,000
11,261
31,530
4,050
21,500
(10,030)
-31.81%
Professional Services
19,500
15,663
21,500
15,511
38,200
16,700
77.67%
Insurances
1,970
1,970
3,380
1,615
3,900
520
15.38%
Other Expenses
52,700
67,926
172,210
56,722
177,400
5,190
3.01%
Total Stormwater Operating Fund
151,550
144,365
356,810
166,220
368,000
11,190
3.14%
PROGRAM DESCRIPTION & OBJECTIVES:
The Stormwater Operating Fund provide sfunding to for the City's Stormwater responsibilities. The funds
are accounted for separately and are designedto be funded primarily through stormwater service and trunk fees.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are the wages and employment taxes for the Public Works Department Staff.
Staff includes: Director of Public Works (10%), Public Works Supervisors (25%), Maintenance Workers (5%)
* Supplies & Maintenance includes material associated with culvert maintenance.
*Other Expenses includes depreciation and an administrative charge and the annual LMCD Levy.
*'Professional Services includes engineering and annual audit charges.
76
City of Orono
2020 Line Item Budget
Storm Water
49910
Total Personal Services 42,134 47,545 128,190 88,322 127,000 (1,190) -0.93%
Supplies & Maintenance
Dollar
%
Office supplies
2017
2018
2019
Y -T -D
2020
Increase
Increase
Equipment Parts & Accessories
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
Personal Services
0
826
0
0
0
0
N/A
Full -Time Employees Regular
32,836
36,677
78,640
60,897
80,400
1,760
2.24%
Full -Time Employees Overtime
96
377
0
4,994
0
0
N/A
Temporary/Seasonal Employees
0
0
15,000
0
11,700
(3,300)
-22.00%
PERA
2,470
2,779
5,900
4,538
6,000
100
1.69%
FICA
2,581
2,881
7,170
4,731
7,000
(170)
-2.37%
City Benefit Contribution
3,101
3,104
14,350
9,861
15,300
950
6.62%
OPEB Expense
0
670
530
0
500
(30)
-5.66%
Worker's Comp Insurance Prem
1,050
1,057
6,600
3,300
6,100
(500)
-7.58%
Total Personal Services 42,134 47,545 128,190 88,322 127,000 (1,190) -0.93%
Supplies & Maintenance
Office supplies
0
0
0
0
0
0
N/A
Equipment Parts & Accessories
0
1,300
1,530
765
0
(1,530)
-100.00%
Bldg/Grounds Maint. Supplies
0
826
0
0
0
0
N/A
Utility System Maint. Supplies
1,249
3,894
9,500
481
5,000
(4,500)
-47.37%
Small Tools and Minor Equip
695
1,000
1,000
805
1,000
0
0.00%
Repairs/Maint-Office Equip
0
0
1,500
0
1,500
0
0.00%
Repairs/Maint-Auto Equip
4,033
4,000
4,000
2,000
0
(4,000)
-100.00%
Repairs/Maint-Bldgs/Grounds
(129)
242
0
0
0
0
N/A
Repairs/Maint-Swr lines/lifts
(1,371)
0
14,000
0
14,000
0
0.00%
Total Supplies & Maintenance 4,477 11,261 31,530 4,050 21,500 (10,030) -31.81%
77
Professional Services
Auditing and Acct'g Services
Engineering -Consulting
GIS/Mapping
Legal -Consulting
IT Services
Fleet Services
Professional Services
Total Professional Services
Insurances
General Liability Ins
Umbrella Liability Ins
Equipment Floaters Ins
Automotive Insurance
Insurance Agent of Record
Insurance Deductibles
500
500
City of Orono
1,475
3,500
550
18.64%
220
2020 Line Item Budget
0
0
0
0
N/A
1,250
Storm Water cont.
280
140
300
20
7.14%
0
49910
150
0
100
(50)
-33.33%
0
0
0
0
Dollar
0
2017
2018
2019
Y -T -D
2020
Increase
Increase
Actual
Actual
Budget
Jul 31, 2019
Recommended
Decrease
Decrease
3,500
3,500
3,500
3,500
3,500
0
0.00%
31,990
11,942
15,000
6,580
14,000
(1,000)
-6.67%
0
0
0
4,810
1,000
1,000
N/A
0
222
1,000
621
1,000
0
0.00%
0
0
2,000
0
5,000
3,000
150.00%
0
0
0
0
13,700
13,700
N/A
0
0
0
0
0
0
N/A
35,490
15,663
21,500
15,511
38,200
16,700
77.67%
500
500
2,950
1,475
3,500
550
18.64%
220
220
0
0
0
0
N/A
1,250
1,250
280
140
300
20
7.14%
0
0
150
0
100
(50)
-33.33%
0
0
0
0
0
0
N/A
0
0
0
0
0
0
N/A
Total Insurances 1,970 1,970 3,380 1,615 3,900 520 15.38%
78
City of Orono
2020 Line Item Budget
Storm Water cont.
49910
Dollar
2017 2018 2019 Y -T -D 2020 Increase Increase
Actual Actual Budget Jul 31, 2019 Recommended Decrease Decrease
Other Expenses
Postage
1,946
1,262
5,100
1,257
1,700
(3,400)
-66.67%
Travel Expenses
0
0
0
0
0
0
N/A
Printing & Publishing
0
24
0
24
0
0
N/A
Depreciation & Amortization
41,685
46,257
53,500
0
62,000
8,500
15.89%
Other Equipment Rentals
0
0
0
0
0
0
N/A
Software Licensing
3,352
3,208
2,000
0
0
(2,000)
-100.00%
Memberships
0
1,020
58,780
29,777
59,000
220
0.37%
Training & Development
321
155
500
0
0
(500)
-100.00%
Administrative Charge
16,000
16,000
51,330
25,665
53,700
2,370
4.62%
Licenses & Taxes
0
0
0
0
0
0
N/A
Other Miscellaneous Charges
46,819
0
1,000
0
1,000
0
0.00%
Total Other Expenses
110,123
67,926
172,210
56,722
177,400
5,190
3.01%
Total Operating Expenses
194,193
144,365
356,810
166,220
368,000
11,190
3.14%
Non -Operating Expenses
Easements & Rights of Way
272
0
0
0
0
0
N/A
Storm Sewer Utility Const
0
0
0
0
0
0
N/A
Total Non -Operating Expenses
272
0
0
0
0
0
N/A
Total Stormwater Fund
194,465
144,365
356,810
166,220
368,000
11,190
3.14%
79
2020 Cable TV Operating Budget
Departmental Summary
49840
PROGRAM DESCRIPTION & OBJECTIVES:
The Cable TV Fund was created to account for the Franchise fees that are collectected as part of
the City's Franchise agreement with Mediacom. Expenditures include costs associated with
recording and streaming meetings.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are 10% of the wages for the IT Tech
*'Professional Services includes IT Services and audit charges.
* Other Expenses include webcasting/online content and an administrative charge to the General Fund
80
Dollar
2017
2018
2019
Y -T -D
2020
Increase
Increase
Budget
Actual
Budget
Jul 31, 2019
Recommended
(Decrease)
(Decrease)
Personal Services
13,660
14,445
18,430
14,494
20,600
2,170
11.77%
Supplies & Maintenance
500
330
2,000
0
0
(2,000)
-100.00%
Professional Services
4,500
5,335
9,500
1,840
16,000
6,500
68.42%
Other Expenses
22,100
32,253
37,100
24,653
34,600
(2,500)
-6.74%
Total Sewer Operating Fund
40,760
52,363
67,030
40,987
71,200
4,170
6.22%
PROGRAM DESCRIPTION & OBJECTIVES:
The Cable TV Fund was created to account for the Franchise fees that are collectected as part of
the City's Franchise agreement with Mediacom. Expenditures include costs associated with
recording and streaming meetings.
OPERATING COST ACTIVITIES:
*Included in 'Personal Services' are 10% of the wages for the IT Tech
*'Professional Services includes IT Services and audit charges.
* Other Expenses include webcasting/online content and an administrative charge to the General Fund
80
Personal Services
Full -Time Employees Regular
Full -Time Employees Overtime
PERA
FICA
City Benefit Contribution
Worker's Comp Insurance Prem
Total Personal Services
Professional Services
Auditing and Acct'g Services
Legal -Consulting
IT Services
Professional Services
Total Professional Services
Other Expenses
Internet/Other Communications
Repairs/Maint-Office Equip
Depreciation & Amortization
Administrative Charge
City of Orono
2020 Line Item Budget
Cable Franchise
49840
2017 2018 2019
Actual Actual Budget
Y -T -D 2020
Jul 31, 2019 Recommended
Dollar
Increase
Decrease
Increase
Decrease
10,267
12,470
13,990
11,820
14,800
810
5.79%
0
0
0
0
0
0
N/A
880
935
1,050
887
1,100
50
4.76%
730
954
1,080
909
1,100
20
1.85
0
0
2,200
824
3,500
1,300
59.09%
80
86
110
55
100
(10)
-9.09%
11,957 14,445 18,430 14,494 20,600 2,170 11.77%
2,000
2,000
2,000
0
2,000
0
0.00%
0
0
0
0
0
0
N/A
0
0
7,500
0
10,000
2,500
33.33%
4,335
3,335
0
1,840
4,000
4,000
N/A
6,335 5,335 9,500 1,840 16,000 6,500 68.42%
13,175
24,863
30,000
23,403
30,000
0
0.00%
985
330
2,000
0
0
(2,000)
-100.00%
4,312
4,890
4,600
0
4,600
0
0.00%
2,500
2,500
2,500
1,250
0
(2,500)
-100.00%
Total Other Expenses 20,972 32,583 39,100 24,653 34,600 (4,500) -11.51%
Total Operating Expenses 39,264 52,363 67,030 40,987 71,200 4,170 6.22%
Total Cable TV Fund 39,264 52,363 67,030 40,987 71,200 4,170 6.22%
81
CITY OF ORONO MEMORANDUM
DATE: August 26, 2019
TO: Mayor Walsh, City Council
FROM: Dustin Rief, City Administrator
RE: Department Mission, Vision, and Goals Drafts
In May the City Council adopted an overall Mission, Vision, and Goals for the City. The city departments
have developed their own mission, vision and goals to augment the City's overarching mission and to
provide more specified guidance to staff within their areas of operations. Attached are City's adopted and
the draft versions for each department. These are open for your discussion and guidance. The goals will
be adopted with the budget at the preliminary levy meeting in September.
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
City of Orono Mission, Vision and Goals
Mission Statement
The City of Orono will provide effective guidance through public policy established from citizen
involvement, by empowering staff to implement best practices to prepare Orono for any
challenges of the future and by ensuring a positive customer experience, superior municipal
services and provide a safe community for the residents, businesses and customers to live,
work and play in.
Vision Statement
To be the residential community of choice and remain widely recognized for its preservation of
natural rural beauty, quality of life, and recreational assets.
1. To provide consistent high levels of customer service to our residents and balance the
enforcement of city codes
2. To maintain sustainable funding for infrastructure while maintaining a stable tax levy
3. To create a culture of continuous improvement by providing efficient and reliable
government services
4. To adopt best practices into city processes to ensure the high quality services are provided
in an ever-changing environment
Page 1 of 6
Exhibit A
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
Administration Mission, Vision and Goals
Mission Statement
Provide administrative support to all facets of the City while consistently treating all residents,
visitors, and co-workers with respect and dignity.
Vision Statement
To be the leader in customer service in the public sector by displaying professionalism and
being responsive to community needs.
Goals
1. Be responsive and courteous to internal and external customers, residents and vendors
2. Provide efficient and effective support to all departments
3. Work as a department to review, develop, revise, implement and integrate processes and
strategic goals to best serve the residents and customers of Orono.
Page 2 of 6
Exhibit A
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
Community Development Mission, Vision and Goals
Mission Statement
The Community Development Department will provide a level of public service that is
thoughtful, responsive, respectful, and professional. Community Development staff continually
seeks to improve the codes and regulations applied to property, our processes, and our
knowledge in order to be responsive in an ever-changing environment.
Vision Statement
The Community Development Department strives to realize the goals of the City through the
consistent and accurate application of rules, regulations, policies, and plans developed and
enacted by the City Council.
Goals
1. Develop ourselves through training, respond to changing building and development
methods, legal limitations and regulations, and the evolving needs of the community.
2. Continue to improve internal review processes, including Citizen Serve, to meet and exceed
the expectations of our customers.
3. Continue to cultivate relationships with residents, applicants, colleagues, and other
stakeholders to enhance the City of Orono's unique character and strengthen our positive
reputation.
Page 3 of 6
Exhibit A
Finance Mission, Vision and Goals
Mission Statement
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
The City of Orono Finance Department will provide effective financial management allowing
city departments to prepare Orono for any challenges of the future, ensuring a positive
customer experience, superior municipal services and a safe community for the residents,
businesses and customers to live, work and play in.
Vision Statement
To be a department that is recognized within the City for its willingness to assist other
departments in their missions and in educating the public about the City's prudent use of
taxpayer dollars.
Goals
1. To provide consistent high levels of customer service to both residents and other city staff
in relation to their financial questions
2. To maintain sustainable funding for operations and infrastructure while maintaining a stable
tax levy
3. To create a culture of continuous improvement demonstrated through the adoption of best
practices in financial processes to ensure the financial health of the City into the future.
4. To provide both City staff and residents with the latest technology to improve efficiency in
operations and communications.
Page 4 of 6
Exhibit A
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
Public Works Mission, Vision and Goals
Mission Statement
Orono Public Works enhances the safety, welfare and livability of the community by providing
and managing infrastructure and services for Water, Sewer, Facilities, Streets and Parks.
Vision Statement
Making people's lives better through the services we provide each day.
Goals
1. Proactively maintain the City's infrastructure thru established and aggressive preventative
maintenance programs
2. Develop, support and retain a qualified, motivated and well-trained work force
3. Provide a responsive, respectful, customer service oriented focus in all we do
4. Ensure construction and maintenance activities are conducted to standard in a fiscally and
environmentally responsible way
5. Identify and champion sustainable funding for Public Works services
Page 5 of 6
Exhibit A
Police Mission, Vision and Goals
Mission Statement
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
The members of the Orono Police Department are committed to providing the highest quality
policing through fairness, service and pride. To foster this ideal, we promise to work in
partnership with the communities we serve.
Vision Statement
The members of the Orono Police Department are committed to providing the highest quality
policing through fairness, service and pride. To foster this ideal, we promise to work in
partnership with the communities we serve.
Goals
1. Maintain traffic enforcement initiatives that reduce accidents and promote safe, orderly
traffic flow.
2. Improve department communication, efficiencies
3. Recruitment, retention, & training
4. Improve coordinated, professional response with Long Lake Fire and EMS
5. Decrease Orono area youth access to alcohol, drugs, tobacco
Page 6 of 6
Exhibit A
CITY OF ORONO MEMORANDUM
DATE: August 26, 2019
TO: Mayor Walsh, City Council members
FROM: Jeremy Barnhart, AICP, Community Development Director
RE: City Property
In a workshop on June 24, 2019, the City Council directed staff to prepare a policy that guided
the Council and staff in responding the requests to acquire publically owned or controlled land.
The Council directed this policy to be no more than one page in length.
Staff has prepared a policy based on similar policies in St Louis Park and Burnsville for the
council's consideration. The policy establishes review standards to frame review of requests.
Formal adoption of a policy would occur at a future regular City Council meeting
Staff seeks direction as to any changes deemed appropriate.
Ex A Draft Policy
Ex B Minutes from June 24 CC wkshp
Policy guiding the Sale or Vacation of City Property
Adopted by resolution Date
Purpose and Need. The purpose of this policy is to provide fair and uniform treatment of all
requests for private acquisition of public land.
Policy. The City acknowledges that it only desires to own land or easements which serve a
present or future public purpose and meet the goals of the Comprehensive Plan, including
transportation and environmental protection.
III. Review Criteria. Where City owned or City controlled property is to be disposed of, the Council
may consider the following criteria.
a. If the City owns the property (parcels):
i. There is no existing or future public need for the land.
ii. The land must not have been acquired by the City through tax delinquency forfeiture
or dedication.
iii. The Land must not be identified in the Comprehensive Plan as Park, Recreation, or
Open Space.
iv. The parcel requested to be sold or vacated must be under the jurisdiction of the City.
v. The parcel must meet all of the size requirements of the Zoning Ordinance for a
buildable parcel, except that an unbuildable parcel may be sold to an abutting
property owner with the condition that the parcels be combined within 60 days.
b. If the city controls the property (Easements, including Right of Way):
i. There is no existing or future public need or use for the easement.
ii. The easement must not have been acquired by the City through tax delinquency
forfeiture or dedication.
iii. The easement must not be identified in the Comprehensive Plan as Park, Recreation,
or Open Space.
iv. The easement requested to be vacated must be under the jurisdiction of the City.
v. The easement must meet all of the size requirements of the Zoning Ordinance for a
buildable parcel, except that an unbuildable easement may be vacated to an abutting
property owner with the condition that the parcels are combined within 60 days.
c. Lake Accesses. In addition to III b. above, the City Council may consider the following when
responding to lake access vacation requests.
i. The topography of the access, improvements within the access, and the proximity of
other lake accesses providing similar or improved public need.
IV. Procedure.
a. Vacations of easements shall be as prescribed in section 78-9 of the City Code.
b. Sale of property requests must include a written narrative justifying need, sketch of the
proposed development, if applicable, and legal descriptions of the subject property.
c. The City Council will review the request at a regular scheduled City Council meeting.
d. If a majority of Council members approve, a resolution vacating or selling the legally
described property must be adopted.
Orono City Council
Work Session
Monday, June 24, 2019
Council Chambers 5:00 p.m.
parameters.
Olson added that if you give a grade of above or below average you will be required to
justify the answer.
Crosby will be forwarding information he received from the league regarding performance
evaluations.
Walsh noted that now we have this in the system we can improve on it as we go.
5. City Owned Properties
Barnhart mentioned Council directed staff to get more information regarding all the City
owned properties. There are 172 parcels and 52 lake accesses overall.
Walsh mentioned he would prefer that staff looks at each parcel and recommend or figure out
what the best use or purpose for the parcels would be. He noted that staff should find out
makes sense for these properties. Council may prefer to look at them as they come up.
Walsh asked for opinions of the Council if the City about the sale of parcels on Crystal Bay
Road.
Johnson mentioned there should be some sort of benefit to the City in finding ways to
improve the easements so people can use them.
Crosby would be in favor of cleaning them up. Crosby mentioned the City would not be in
favor of giving them away. Those are dollars the City could use for other upgrades to the
city.
Barnhart mentioned the Council may want to develop a policy for situations like that.
Walsh agreed and would like to see a policy that includes unique and generalized ideas in
order to bring it to Council. We should not make it so specific that if can't be brought to
Council.
Barnhart will bring back to Council to further discuss a policy for this.
Meeting End 6:55 p.m.
ATTEST:
4L�
Anna Carlson, City Clerk
���W
Dennis Walsh, Mayor
CITY OF ORONO MEMORANDUM
DATE: August 26, 2019
TO: Mayor Walsh, City Council Members
Dustin Rief, City Administrator
FROM: Jeremy Barnhart, AICP, Community Development Director
RE: Marina Licensing
In June, the Marina Committee met and discussed establishing a licensing program for the
City's 5 marinas. As part of that effort, staff prepared a summary of each marinas applicable
regulation, attached.
Does the council want to initiate a marina licensing program? If so, one of the initial steps
would include asking each marina to confirm the summary sheets described above. Staff will
send the summaries to each marina, request feedback, and report back to the committee.
The current licensing standards are attachjed as Exhibit B. If the Council wants to review the
licensing process, they should so direct the committee. Staff will discuss any desired changes to
the regulations with the committee.
Attachments
Exhibit A Regulation Summaries
Exhibit B Licensing standards
Marina Name: Browns Bay Marina Address: 1444 Shoreline
Owner: EOF Investments Contact Information for onsite person: Michael Jellish michaeljellish@gmail.com
Authorizing Doc Date Remarks Authorizing Doc Date Remarks
Have Survey/ Site Plan?
Rutledge Plan
6/14/1989 No
Boat Club Use
8/14/1989
Required parking stalls, landscape buffer,
Site Improvements
Lakeshore setback, side yard setback, and
hardcover
Operations
Referred to by resolution 2442
Charging and testing 8a -6p
Number of Slip and Boat Units
Res 6037
4/11/2011
97
Hours of Operation
Ordinance 78-671 (4), (5)
Sales and service 7a -10p
Uses
Racking No
Dock Plan on File?
Yes Date:
LMCD Date
4-10-17 and 4-
16-14
Retail Sales
Ordinance
Permitted Use
Parking/ Hardcover Setbacks
Fuel Sales
Res 6369
2/24/2014 2000 gal tank
East (Browns Bay)
Res 2674
8/14/1989
12'
Service
Ordinance
West (Tanager Lake)
Res 2674
8/14/1989
5-85 (appx)
Boat Club
Res 6037
4/11/2011 Verified parking counts
North
Res 2674
8/14/1989
0'
Port of Call
No
South
Res 2674
8/14/1989
0'
Other
N/A
Parking Count
Safety
City Code, verified by
Police/ Fire response plan on
Summer Required
Res 6037
70
file
None
Fire Dept Approval (Annual
Summer Provided
Res 6037
81
Inspection)
Inspection Found
0
Gated?
No
Knox Box? N/A
Winter Required (20% of summer)
Res
2674 & 2442
6
License
2003
Winter Provided
Inspection dates
Inspection Found
0
Lighting Plan
Ord/ Res
Resolutions
Unique Conditions
Commercial Site Plan 6369
CUP 6037
Variances and revised Commercial Site PI 2674
Commercial Site Plan and Variances No resolution
Variances
DLLla
2/24/2014
Fuel island
4/11/2011
Boat Club Use
8/14/1989
Required parking stalls, landscape buffer,
Lakeshore setback, side yard setback, and
hardcover
10/5/1988
Referred to by resolution 2442
6/13/1988 Required parking stalls, 10' landscaping buffer
Lakeshore setback, Side Yard setback,
Hardcover variances, street setback, and
principal structure setback
(3) No more than 20 slips devoted to boat club use. (4) Only parking permitted in the
adjacent residential lots, (5) sediment structures maintainance, (6) Handicapped parking,
(7) signage as allowed by code, (8) Lighting shielded
(2) Green space areas restored per Rutledge Plan - 5' bufferalong north and south lot
lines, (6) 6 year round parking stalls provided
(lb) Green area south of crane location, (6) six year round parking stalls
Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the Zoning Code, shall automatically eliminate any authroity granted therein, and shall be punishable as
a misdemeanor
Spot Inspections
Marina Name: North Shore Marina @ Browns Bay
Address: 1449 Shoreline
Owner: RLA Family LP
Contact Information for onsite person:
Richie Anderson
Phone/ email?
Authorizing
Doc
Date
Remarks
Authorizing Doc Date Remarks
Have Survey/ Site Plan?
Yes Date:
12-31-1996 (part of Resolution 3835)
Site Improvements
Operations
Number of Slip and Boat Units
Res 3835
1/27/1997
111 slips
Hours of Operation
Ordinance 78-671 (4), (5) Sales and service 7-10, other
activity 8-6
Uses
Racking none
Dock Plan on File?
4/2/2013
Retail Sales
2003 License 2003 Yes
Parking/ Hardcover Setbacks
Fuel Sales
2003 License 2003 Not listed
West side Along Cr 15
Res 3835
1/27/1997
0-3'
Service
2003 License 2003 Not listed
East side along Browns Bay
Res 3835
1/27/1997
5-10'
Boat Club
2003 License 2003 Not listed
North
Res 3835
1/27/1997
15'
Port of Call
Not listed
South
Res 3835
1/27/1997
500'+
On land boat storage
2003 License - yes
Safety
Parking Count
Summer Required
Res 3835
1/27/1997
78
Police/ Fire response plan on
No
file
Summer Provided (required per res.
Res 3835
1/27/1997
71
Fire Dept. Approval (Annual
None
3835)
Inspection)
Inspection Found
0
Gated?
Yes Knox Box?
Winter Required (20% of summer)
Ordinance
1/27/1997
14
License
2003
Winter Provided
14
Inspection dates
Inspection Found
0
Lighting Plan
Resolutions
Number
Date
Purpose
Unique Conditions
Variances
3835
1/27/1997
Lot area, lot width, street setback, lakeshore,
78 parking stalls required, 71 stalls provided. Storm sewer inlet invert 929.4. south end of
hardcover, boat storage in lake yard, parking stalls,
parking lot raised to 931.3, landscaping trees per plan. Two tax parcels are to be
parking separated by roadway
combined. A site plan included
CUP
3835
1/27/1997
Land alteration in excess of 100 cubic yards
A. Site operation conditions: Building use limited to boat sales, limited parts sales, and
slip rental, no other use. B. Max # of employees housed on site is 3. C. RR facility
accessible to intended users at all times. D. No porta potties. E. Portable head pump out
equipment location and operational aspects subject to review and approval by city staff.
F. Provide name of the lessee/ site operator. G. No more than 4 boats displayed between
shoreline and east side of building, and boats shall not extend outside the historic
footprint of two story bldg. H. During summer, no boats for sale stored in required
parking stalls. I. no permanent facilities for poll changes, maintenance, or other
significant boat service . Light Boat Prep allowed. J. Boat sales not open on Sundays
except for 4 Sundays each calendar year, to be designated on a yearly basis at the time
of license approval, K. Lighting shall be established and/or reconfigured so as not to be
obtrusive to neighboring properties or lake users. L. site manager to manage parking.
Site Plan 3835 1/27/1997 City to oppose expansion and intensification of use on the property, including hardcover,
# of slips, future uses requiring additional parking
CUP, and Commercial Site Plai 2638 5/22/1989 Hardcover, land alterations in the 75, 68 stall parking Based on undated plans by Sathre Berquist. Iii. Pre cast concrete bumpers installed. , B)
lot, 114 slip marina. Paving of parking lot access from Cr 15, installation of loading dock within east dock
section. 2. Install private property/ no trespassing signage, no fencing within 75 feet of
lake. 3. city to install cross walk. 4. Final landscape plan include replacement trees and
screening of dumpster on the east portion of the property. 5A access to dock must be
maintained every 300', fire extinguishers on each float, C. electrical equipment installed
and used NEC, D all portions of floats exceeding 250' to ensure fire department access
shall be provided with an approved wet standpipe system installed . i. hose station shall
be spaced as to provide protection to any portion of the floats or floating vessels, ii.,
hoses shall be mounted on a reel or rack and enclosed within an approved cabinet. Hose
station shall be labeled "Fire Hose -Emergency Use Only". iii. all equipment shall meet
the approval of the fire inspector. - has a partial site plan
and CUP 2308 11/23/1987 Replacement boat lift requiring land alteration and Building permit may be required for dock reinstallation
additional hardcover in the 0-75
(Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the Zoning Code, shall automatically eliminate any authority granted therein, and shall be
punishable as a misdemeanor
Spot Inspections
Marina Name: Your Boat Club
3582
7/10/1995
Boat Club for 100 members
Address: 1955 Shoreline
Owner: EOF Investments
Contact Information for onsite person:
Phone/ email
The city further reserves the right to reconsider this parking arrangement if the City staff
Authorizing Doc
Date
Remarks
finds or recieves reports from residents of parking inadequacies at the marina or at an
Authorizing Doc
Date
Remarks
Have Survey/ Site Plan?
RL Wuornos plan
4/20/1987
exclusive use of the marina on weekends from may through September.
Variances and amendment to the
Site Improvements
10/10/1994
Storage Module relocated, increase hardcover
one 8x8x2O module, freestanding, no storage of boats in non-Ohardcover areas notyed on
Operations
Charging and testing
8a-6p
Number of Slip and Boat Units
LMCD Dock Plan
3371
79
Hours of Operation
Ordinance 78-671 (4), (5)
Sales and service
7a-10p
Uses
28' street setback
Variances and Commercial site plan
Racking None
Dock Plan on File?
Yes
Paving per plans from EOS Corporation dated January 10, 1989.
3/23/1991
Retail Sales
2003 License
2003
Yes
Parking/ Hardcover Setbacks
structure 50' sb, 40' SB 63.4% hardcover
Fuel Sales
2003 License
6/25/1905
Yes
East
Res 3478
10
Service
2003 License
2003
Subcontracted
West
Res 3478
structure 50' sb, 40' SB 63.4% hardcover
10
Boat Club
Res 3582
7/10/1995
Yes
North
Res 3478
10
Port of Call
No
South
RL Wuornos plan
4/20/1987
15
Other
N/A
Parking Count
Safety
Police/ Fire response plan on
Summer Required
Res 3371
41
file
Fire Dept Approval (Annual
Summer Provided
RL Wuornos plan
42
Inspection)
Inspection Found
Gated?
No
Knox Box? N/A
Winter Required (20% of summer)
8
Existing License
Winter Provided
Inspection Dates
Inspection Found
0
Lighting Plan
RL Wuornos plan
4/20/1987
Resolutions
Unique Conditions
CUP
3582
7/10/1995
Boat Club for 100 members
1. with annual license, provide written confirmation that marina has 25 off-site parking
stalls.
The city further reserves the right to reconsider this parking arrangement if the City staff
finds or recieves reports from residents of parking inadequacies at the marina or at an
approved facility within the City of Orono that provides the 25 off site parking stalls for the
exclusive use of the marina on weekends from may through September.
Variances and amendment to the
3478
10/10/1994
Storage Module relocated, increase hardcover
one 8x8x2O module, freestanding, no storage of boats in non-Ohardcover areas notyed on
commercial site plan
to 83.6%, 10' street yard setback
the site plan
Variances and amendment to the
3371
12/13/1993
Storage module allowed, reduce parking to 41,
One 8x8x2O module, combined tax parcels
commercial site plan
28' street setback
Variances and Commercial site plan
2891
10/22/1990
Fencing 43' from lake, Parking of 42, instead of
Paving per plans from EOS Corporation dated January 10, 1989.
48 spaces, parking 10' from street line, Principal
structure 50' sb, 40' SB 63.4% hardcover
Variances and Commercial Site Plan
2648
6/12/1989
Fencing 43' from lake, Parking of 42, instead of
Paving per plans from EOS Corporation dated January 10, 1989.
48 spaces, parking 10' from street line, Principla
structure 50' sb, 40' SB 63.4% hardcover
CUP and Variance
2306
11/23/1987
230 feet of seawall
Treated wood to be approved by staff, no reclaimation of land below 929.4.
Variance and commercial site plan 2194 6/8/1987 Fencing within 10' of Lakeshore, 42 parking Paving, lighting, sigangem and grassed area per RL Wuornos and Associates dated 4/20/
spaces, parking setback @10', 50' lake setback, 1987
63.4% of hardcover
CUP 961 12/18/1978 Established CUP for lawful nonconforming use Curbing and landscaping, fencing
Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the Zoning Code, shall automatically eliminate any authroity granted therein, and shall be punishable as
a misdemeanor
Marina Name: North Shore marina
Address: 3222 North Shore Drive
Owner: RLA Family LP
Contact Information for onsite person:
Richie Anderson
phone/ email
Authorizing Doc Date
Remarks
Authorizing Doc Date Remarks
Have Survey/ Site Plan?
2003 site plan
No—
o_Site
SiteImprovements
Operations
Number of Slip and Boat Units
2003 license
86
Hours of Operation
2003 License Dock & sales Sam to 9 pm
Racking
1977 activity
72
Uses
Dock Plan on File?
2013
Retail Sales
Ordinance
Parking/ Hardcover Setbacks
Fuel Sales
Ordinance
East
Res 1623
15
Service
Ordinance
West
Res 1623
15
Boat Club
No
North (Maxwell Bay)
2003 license
10
Port of Call
No
South
2003 license
50
Other
N/A
Parking Count
Safety
Police/ Fire response plan on
Summer Required
2003 license
103
file
No
Fire Dept Approval (Annual
Summer Provided
Inspection)
None
Inspection Found
Gated?
Yes Knox Box?
Winter Required (20% of summer)
Ordinance
20
Existing License
Winter Provided
Inspection Dates (Bi Annual)
Inspection Found
0
Lighting Plan
None
Resolutions
I
Unique Conditions
CUP and Variance
2308 11/23/1987
Approval of CUP and Variances to permit a boat 1. Future dock modifications require a building permit
lift requiring land alterations and additional
hardcover.
Variance 1623 6/11/1984 Variance for structure 15 feet from side lot line, 1. Natural screening to be provided, 80% opaque along west property line.
4080 sgft of hardcover in 75-250 zone, 65% of
hardcover where 25% is allowed.
None A CUP application for racking was tabled in
2001
Wayzata Marine Address: 3324 North Shore Drive
Owner: Maxwell Bay Properties, LLC Contact Information for onsite person: Dave Briggs 612-991-2646
None
Violation of or non-compliance withi any of the terms and conditions of this resolution shall constitute a violation of the Zoning Code, shall automatically eliminate any authroity granted therein, and shall be punishable
as a misdemeanor
Doc
Date Remarks
Authorizing Doc Date
Remarks
Have Survey/ Site Plan?
Yes
6/22/1994 Attached to license 01/02
Site Improvements
Operations
Ordinance 78-671 (4), (5)
2003 license listed 6-10 dock, 9-6 sales
Number of Slip and Boat Units
2003 License
77 in lake, 82 total
Hours of Operation
and service
Racking
None
Uses
Dock Plan on File?
Yes
Retail Sales
Yes
Permitted Use
05 license indicated permanent tanks not
installed for 5 years previously, fueling
Parking/ Hardcover Setbacks
Fuel Sales
Yes
occuring
non -conforming status per 6/2002
East
5'
Itr
Service
Yes
non -conforming status per 6/2002
West
3'
Itr
Boat Club
No
non -conforming status per 6/2002
North (Maxwell Bay)
5'
Itr
Port of Call
No
non -conforming status per 6/2002
South
5'
Itr
Other Boat Storage
2003 License
125 summer, 135 winter
Safety
Parking Count
Police/ Fire response plan on
Summer Required
70
file
Ord/ Res
Fire Dept Approval (Annual
Summer Provided
95
Inspection)
Ord/ Res
Inspection Found
0
Gated?
No Knox Box?
Winter Required (20% of summer)
14
Existing License
Winter Provided
Inspection Dates (Bi Annual)
Inspection Found
0
Lighting Plan
Ord/ Res
Resolutions j§0jjW
Number
Date I– Purpos—em
Unique Conditions
None
Violation of or non-compliance withi any of the terms and conditions of this resolution shall constitute a violation of the Zoning Code, shall automatically eliminate any authroity granted therein, and shall be punishable
as a misdemeanor
LMCD Plan Date
Most recent license
Boats
Slips
Racks
Parking
Summer req
Summer provided
Winter Req
Winter provided
Hardcover setbacks (ft)
North
South
East
West
Operations
Retail
Rental
Fuel
Service
Boat Club
Port of Call
Gated
Browns Bay
Marina
North Shore
Marina (Browns
Bay)
3324 NSD
1444 Shoreline
1449 Shoreline
1955 Shoreline
4-10-17 & 4-16-
14
4/2/2013
3/23/1991
2003
2003
2003
None
72
15
144
111
79
None
None
None
20
70
71
41
81
71
42
6
14
8
Wayzata Marina
Northshore
Marina (Maxwell
Bay)
3324 NSD
3222 NSD
9/18/2018
2013
2003
2003
5
50
77
86
None
72
15
5-85
70
103
95
15
14
20
0
15
10
5
10
0
500
10
5
50
12
47
10
5
15
5-85
17
15
3
15
Yes
Yes
Yes
Yes
yes
Yes
Yes
Yes
Yes
yes
Yes
No
Yes
Yes
yes
Yes
No
Yes
Yes
yes
Yes
No
Yes
No
no
No
No
No
No
no
No
Yes
No
No
Yes
Sec. 78-663. - Business license required.
Each marina business within the B-2 lakeshore business district shall obtain an annual marina business license per the
provisions of this Code.
(Code 1984, § 10.41(3); Ord. No. 132 2nd series, § 2, 1-23-1995)
Sec. 78-671. -Additional performance standards.
Within the B-2 lakeshore business district, any land use must meet the following performance standards:
(1) Suitable sanitary facilities connected to public sanitary sewer shall be provided on the premises for men
and women, and, further, suitable facilities shall be provided for the disposal of wastes accumulated in
boats docked or serviced at the marina, including head pumpout facilities and a designated porta-potty
dump station.
(2) Insofar as practicable, all means of access to the operation from any street shall be so located and
designed as to avoid the routing of vehicles from the property over streets that primarily serve abutting
residential areas. All access roads from the operation to any public paved roadway shall be paved for a
distance of at least 30 feet adjacent to the public roadway to minimize dust and noise conditions. All
access roads from the operation to any unpaved public roadway shall be treated to minimize dust
conditions at least to the extent the unpaved public roadway is dust controlled.
(3) All lighting on the premises shall be shielded so that no direct glare can be seen from adjoining
residences, from the lake or from the roadway.
(4) The hours for running engines or operating any boat engine for the purpose of charging batteries,
running auxiliary equipment or testing shall be between the hours of 8:00 a.m. and 6:00 p.m. Noise shall
be limited per the provisions of this chapter.
(5) The maximum hours of operation for retail sales and service functions shall be 7:00 a.m. to 10:00 p.m.,
except as necessary to support normal (nontournament) fishing activity or private (noncharter) use of the
boats stored on the premises, unless other permission is specifically granted by the council.
(6) Persons in charge shall at all times keep the docks, sea walls and premises in a neat and orderly manner
and free from trash, rubbish, repair parts, machinery, equipment and debris of all kinds.
(7) Persons in charge shall prohibit the dumping or throwing of garbage, paper, bottles, cans, refuse or
debris into waterway. Persons in charge of mooring areas shall provide garbage cans of sufficient size to
hold garbage or refuse to be collected. Dumpsters shall be screened so as to not be visible off-site.
(8) No commercial docks or boat buoys shall extend further into the waters of any lake than is reasonably
necessary to accommodate the docking and mooring of such craft as shall customarily and lawfully be
used on the lake or so as to interfere with, obstruct, tend to obstruct, or render dangerous for use or
passage a body of water within the primary harbor limits of the city. The length of docks and the location
of buoys shall be regulated by this Code. All such commercial docks and wharves shall be constructed
and maintained of such materials and of such type of construction as will not render them unsafe or
likely to endanger public enjoyment of the waters. The use of nonencased expanded -bead polystyrene
foam as a dock flotation material has been prohibited in section 90-1. Commercial docks shall be
maintained in a neat and orderly manner at all times.
(9) If on -land boat storage facilities are provided, the boats shall be stored in such manner that they do not
create a fire hazard. Any outside structures for the purpose of storage of boats may not exceed 15 feet in
height. On -land boat storage areas may not be located in the required yards or landscaping areas. The
premises shall at all times be maintained in a neat and orderly manner.
(10) Any gasoline offered for sale or stored on the premises shall be placed in tanks or containers as may be
required by the council, and as required in chapter 46, article II. Such tanks or containers shall be stored
in such a manner and location so as not to create a danger to the community.
(11) On -land boat density shall be as follows:
a. Summer boat density. The number of boats stored on the premises for any and all reasons shall not
exceed that number which can be safely stored in allowable locations while maintaining appropriate
ingress, egress and emergency access to the site, as well as maintaining the required number of
acceptable parking spaces. Boats shall not be stored in required auto parking spaces during the
summer months Qune 1 through September 15).
b. Winterboat density/storage. The number of boats stored on the premises for any and all reasons
during the winter season (November 16 through April 14) shall not exceed that number which can
be safely stored in allowable locations while maintaining ingress, egress and emergency access to
the site, as well as maintaining the required number of winter parking spaces.
c. A site plan designating the location of summer and winter boat storage shall be submitted for
council approval no later than three months after January 23, 1995, and shall require council
approval for any future revisions.
(Code 1984, § 10.41(11); Ord. No. 132 2nd series, § 2, 1-23-1995)