HomeMy WebLinkAbout09-23-2019 Council PacketAgenda
Council Meeting
Monday, September 23, 2019, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
The public is invited to address the council regarding any item on the regular agenda. If your topic is not
on the agenda, you may speak during the Public Comments section.
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
1. City Council Meeting Minutes of September 9, 2019
2. Claims/Bills
3. Replace Network Switches
4. Approval of Rental License
5. Approval of Residential Recycling Services Contract
6. Council Chambers Upgrade
7. Bederwood Park Parking Lot Cooperative Agreement with MnDNR
8. Crestview Avenue Encroachment Agreement Request
9. LA19-000070 – Rob Olson o/b/o Wayzata Country Club, 200 Wayzata Blvd; Project Site Address:
430 Old Long Lake Rd, Comprehensive Plan Amendment – MUSA – Resolution
10. Department Goals
11. Golf Course Bench Donation
Public Comments – (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage
in discussion or take action on items presented at this time. However, the council may refer issues to
staff for follow up or consideration at a future meeting. Speakers should state their name and home
address at the podium before speaking.
Presentation
12. Senator David Osmek
Finance Director Report
13. Adopt 2020 Preliminary Tax Levy
14. Adopt 2020 Preliminary General Fund Budget
Planning Department Report
15. LA19-000053 – City of Orono Text Amendment related to Average Lakeshore Setback
Mayor/Council Report
City Administrator Report
16. Labor Agreement with Patrol Officers LELS Local #40
Agenda
Council Meeting
Monday, September 23, 2019, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us
City Attorney Report
Adjournment
Upcoming Events
2019
10-14-19 City Council Meeting, Monday 7:00 p.m.
10-21-19 Planning Commission Meeting, 6:30 p.m. (Dennis Walsh)
10-28-19 City Council Work Session, Monday, 5:00 p.m.
10-28-19 City Council Meeting, Monday, 7:00 p.m.
11-04-19 Park Commission Meeting, Monday, 6:30 p.m.
11-11-19 Veteran’s Day, City Offices Closed
11-12-19 City Council Meeting, Monday, 7:00 p.m.
11-18-19 Planning Commission Meeting, Monday, 6:30 p.m. (Richard F. Crosby II)
11-25-19 City Council Work Session, Monday, 5:00 p.m.
11-25-19 City Council Meeting, Monday, 7:00 p.m.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, September 9, 2019
7:00 o’clock p.m.
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ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, and Victoria Seals.
Representing Staff were City Administrator Dustin Rief, Finance Director Ron Olson, Development
Director Jeremy Barnhart, City Planners Melanie Curtis and Laura Oakden, Public Works Director/City
Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young.
Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
Walsh acknowledged the passing of former Park Commissioner Paul Pesak on September 1.
APPROVAL OF AGENDA
CONSENT AGENDA
1. CITY COUNCIL MEETING MINUTES OF AUGUST 26, 2019
2. CITY COUNCIL WORK SESSION MINUTES OF AUGUST 26, 2019
3. CLAIMS/BILLS
4. APPROVAL OF ONE DAY TEMPORARY LIQUOR LICENSE FOR ON-SALE – 8 TO A
LAMP CHARITY BENEFIT – OTTEN BROTHERS NURSERY
5. APPROVAL OF RENTAL LICENSE
6. APPROVAL TO ACCEPT DONATION
This item was removed from the Consent Agenda.
7. APPROVAL TO DISPOSE OF UNCLAIMED PROPERTY
8. BEDERWOOD SPORTS FIELD WELL AWARD
This item was removed from the Consent Agenda.
9. LA19-000054 – JOHN KRAEMER & SONS ON BEHALF OF OCBR 1, LLC, 855 OLD
CRYSTAL BAY ROAD SOUTH – INTERIM USE PERMIT – RESOLUTION NO. 7015
10. LA19-000055 HENDEL HOMES, MOLLY ZWETTLER, 3345 FOX STREET, AFTER-
THE-FACT INTERIM USE PERMIT – RESOLUTION NO. 7016
11. LA19-000056 – GREGG KATCHMARK, 140 LEAF STREET, VARIANCE –
RESOLUTION NO. 7017
12. LA19-000057 WAYZATA COUNTRY CLUB, 430 OLD LONG LAKE ROAD,
CONDITIONAL USE PERMIT AND VARIANCES – RESOLUTION NO. 7018
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13. LA19-000058 WEST BAY HOMES RICK VOGELSANAG – 1080 HERITAGE LANE –
RESOLUTION NO. 7019
Crosby moved, Seals seconded, to approve the Consent Agenda as revised, with Items 6 and 8 being
removed from the Consent Agenda. VOTE: Ayes 4, Nays 0.
PUBLIC COMMENTS
None
PRESENTATION
14. HEART SAFE COMMUNITY AWARD PRESENTATION
Paul Mendoza, North Memorial Hospital, was present.
Police Chief Corey Farniok stated for the past two years the Police Department has worked toward the
requirements for Orono to be designated as a Heart Safe Community. Criteria include identifying AEDs
in the Orono community and training community members in CPR. A number of local community
organizations helped the City achieve this certification, including the Long Lake Fire Department, the
Mound Fire Department, the Orono School District, various civic groups, businesses and individual
residents. With their assistance, the certification was accomplished last week.
Mendoza stated he represents the North Memorial Heart Safe Community Initiative, which is a program
to designate communities Heart Safe. The program helps individuals recognize and respond appropriately
to cardiac arrest and the proper way to initiate CPR. The program has installed more than 48 AEDs in the
community. Orono also earned more than enough points from the Department of Health to be presented
with a road sign designating Orono a Heart Safe community.
Mendoza presented the City with the Heart Safe Community Award.
Crosby thanked Mr. Mendoza for the efforts and contributions North Memorial has made to the different
communities in the state.
6. APPROVAL TO ACCEPT DONATION
Mayor Walsh stated as part of National Night Out, the residents of the Pelican Point neighborhood
contributed $1355 to thank the officers for their hard work.
Seals moved, Crosby seconded, to accept the $1355 from the residents of Pelican Point. VOTE:
Ayes 4, Nays 0.
8. BEDERWOOD SPORTS FIELD WELL AWARD
Walsh asked why this bid came in substantially higher than what was anticipated.
Edwards stated this is a proposal to accept the quote to drill the well at Bederwood Sports Field. The
purpose of the new well is to provide irrigation for the soon-to-be constructed sports field as well as
future irrigation of the existing field. When the original cost estimate was put together, Staff used costs
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based off of its last park well, which was drilled at Lurton Park. The main difference between the two
wells is the well at Lurton Park was 180 feet deep with a four-inch pipe and this well will need to be
drilled down approximately 300 feet with a six-inch pipe. Also included in all of the quotes was $23,000
to $25,000 for the actual drilling of the hole. The remaining costs are pretty consistent with the work that
has been done in the past. The well at Lurton Park was right around $7,000.
Crosby asked how many bids the City received.
Edwards stated there were four quotes that were received. There were slight variations in what each well
driller recommended and those are outlined in Staff report.
Seals asked what VFP versus a pressure tank means.
Edwards indicated it is a variable flow pump, which enables the pressure of the water to gradually speed
up. Other systems have basically a one-speed pump and then a pressure tank is required. The variable
flow pump is similar to what is used at the Golf Course and eliminates the need for a pressure tank.
Crosby moved, Seals seconded, to accept the quote from SunRamp Construction for the Bederwood
sports field project in the amount of $45,863.00. VOTE: Ayes 4, Nays 0.
PUBLIC WORKS/CITY ENGINEER REPORT
15. 2040 COMMUNITY MANAGEMENT PLAN AMENDMENT
Edwards stated the purpose of this item is to get a Council resolution requesting an amendment to the
2040 Community Management Plan with respect to the Trails Section of the Parks and Open Space
Chapter. The 2040 Community Management Plan was approved recently by the Metropolitan Council.
The Park commission noticed that some of their priorities was not accurately reflected and Paragraph 3 in
the staff report outlines how the language currently reads and Paragraph 4 shows the proposed changes.
Seals moved, Crosby seconded, to direct Staff to initiate a Community Management Plan
Amendment updating the Trails Section of the 2040 Community Management Plan.
VOTE: Ayes 4, Nays 0.
PLANNING DEPARTMENT REPORT
16. LA19-000053 – CITY OF ORONO TEXT AMENDMENT, AVERAGE LAKESHORE
SETBACK REGULATIONS
Barnhart noted earlier this year the City Council directed Staff to review potential changes to the Average
Lakeshore (ALS) setback to avoid situations where the ALS does not protect a true line of sight when the
ALS crosses through a neighboring structure.
The Council most recently discussed this issue at their workshop on August 12th. Minutes from that
meeting are attached as Exhibit D. Other goals discussed included ease of understanding/communication
of the regulation. The goals were to preserve lake views, address situations where lake views can cut
through neighboring ordinances, and to provide an ordinance that is easy to understand by the residents.
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In response, Staff drafted options for Planning Commission review during a public hearing held
on August 19th. These options included Option 1 (line of sight version, Exhibit A-1), Option 2
(true average, Exhibit A-2), and Option 3 (exception). Staff does not support Option 3 because it was not
sufficiently clear.
At their meeting on August 19th, the Planning Commission discussed the options. After much discussion,
the Commission voted to recommend Option 2, a true average, which is easier to understand but may not
always protect the view. The Planning Commission minutes from that meeting are attached as Exhibit E.
Staff has applied the options to a number of lots in Orono, attached as Exhibit C. The red line represents
the ALS based on Option 1. The Planning Commission’s recommendation, Option 2, is shown as the blue
line, and the dashed black line represents the existing ordinance.
The black dashed line is the current average lakeshore setback as it is applied, which uses the closest
point to the lake on either adjacent property. In this example, the shaded area cuts through the house so
the average lakeshore setback is established by the corner on the other side of the house. This created
some concern to the City Council in January as it reviewed an application. In response to that concern,
one of the options was Staff’s proposal that is depicted as the red line. That takes away the opportunity
for the line to cut through the adjacent property.
Staff also prepared an option that takes the average. That option is depicted as the blue line. The example
lot is 110 feet from the closest point of the house to the lake. The adjoining house is 100. The average of
that is 105 feet. Staff then applied that setback from the lakeshore to create the average lakeshore
setback. That option was preferred by the Planning Commission. This option is easy to understand but
may not always protect the line of sight goals that the Council desires.
Barnhart noted either option does not affect the 75-foot lake yard, which would still apply in either case.
Another example shows how the line curves a bit to follow the lakeshore. In January the City had a
surveyor who was confused about what the average lakeshore setback was even though he had performed
survey work in the City for a number of decades. That highlighted the need to come up with something
that was easier to understand.
Staff recommends the option depicting the red line. Six or seven examples have been provided in Staff’s
report illustrating the different options. The red line is the most proximate line from corner to corner and
the blue line follows the average along the lakeshore.
Crosby asked if the red line should go from the other corner.
Barnhart indicated Staff went from the closest to the house and the most lakeward point but that was not
the closest. Staff is trying to avoid situations where it cuts through an adjacent property.
Since the packet went out on Friday, a number of public comments have been received regarding some
confusion over what is being proposed. Those comments have been provided to the Council.
Walsh noted this arose from an application where the average line of sight went through the neighbor’s
house. The Council felt that could not be a line of sight since it was already blocked and that the
ordinance should perhaps be amended. Whenever the City fixes an ordinance, it goes through the
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Planning Commission. From the beginning the City Council has been pretty clear that they do not want
to make any major changes.
Walsh recommended keeping the existing language but adding the exception that the average lakeshore
setback line shall not go through the principal structure of the adjacent lot, and if it does, then the nearest
point that does not go through the adjacent lot shall be used as the starting point for the average lakeshore
setback line. When it goes through its own house, Staff has to find the next point where it does not go
through the house so it has a view that would be protected.
Walsh stated whenever the City adopts new codes, they do not always know if there will be issues with
certain lots. The Planning Commission recommended a few wholesale changes, but the Council would
like to just tweak that particular section.
Johnson stated he understood from the work session that they were going to leave it as is and deal with it
on a more one-to-one basis and that he was surprised by the changes recommended by the Planning
Commission. Johnson indicated he is in favor of keeping the code as is. Because it is a complex issue,
for the few times that it comes up, it is good for it to come before the City Council.
Walsh stated if they can tweak something that is obvious, it would eliminate the need to bring it before
the City Council.
Greg Hueler, 2715 Pence Lane, stated they were looking at the blue line, which was recommended by the
Planning Commission, and a lot of people are confused about Staff’s recommendation and the
recommendation of the Planning Commission.
Kelly Hueler asked if the Planning Commission voted and recommended this.
Seals stated they recommended the blue line.
Kelly Hueler stated one of the options showed their house, with the Dunkley project and the Vogstrom
project being highlighted. If you look at the blue line, their understanding was that it was basically saying
that if you do the average calculation between the Dunkley home, which exceeds the 75-foot setback and
is 29 feet from the lake, and their home, which is 100 feet of setback from the lake, the middle home
could come out closer to the lake.
Walsh stated the City Council is voting on their own option and not the recommendation of the Planning
Commission.
Hueler stated they have not heard these options.
Walsh stated he would never tell anyone they could put a house there.
Greg stated the way he understood the blue line, he would be able to move his house closer to the lake.
Walsh stated one of the reasons why it is discussed at the Planning Commission and work sessions is to
have these types of conversations and to look at different options. The City Council is not looking to
make wholesale changes to the ordinance, and it does not mean the City Council has to accept the
recommendation of the Planning Commission.
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Kelly Hueler stated people would look at it and say it is really aggressive and is a major change. If the
Planning Commission’s view is that the blue line should be adopted, is there going to be continued
pressure to make these types of changes to City Code.
Seals stated she does not feel pressure from the Planning Commission and that they are having a
conversation about some options. Seals stated she would not have considered the blue line as an option.
Walsh stated it is the Planning Commission’s job to vet these changes and the City Council discusses it as
well.
Greg Hueler stated he is not sure how many lakeshore owners there are in Orono but that this could
potentially impact a significant number of them. Hueler commented he would think the City Council
would want everyone to understand it but he just found out about it a day ago.
Walsh stated the Council option is to pick the best reasonable option, which is a tweak to what currently
exists.
Greg Hueler noted the Council’s option has not been presented to the public prior to this and that the
Council should consider having another public forum for people to comment on it.
Kelly Hueler stated if there is a change to the code, the City could perhaps highlight it more.
Walsh stated the City puts out public notices and that they are not able to send out individual notices to
every resident. The options were discussed at the Planning Commission, the City Council meetings, and
work sessions. Walsh commented it is good to have dialogue.
Greg Hueler suggested having another forum to allow additional discussion.
Johnson noted residents can sign up to receive the agendas. A lot of things go on and a lot of decisions
are made, and the City meets their responsibility by posting it. As a citizen, if you care about these
things, you have to stay active, and that he would recommend residents sign up to get those emails.
Walsh noted the biggest item the City does every year is approve a budget and there have been zero
people that have come to talk about it in the six or seven years he has been on the Council.
Robin Dobson, 2499 Kelly Avenue, stated her understanding is one of the options is the red line. The
question she has is what happens when the middle house is torn down. Is the old foundation
grandfathered in or must they stay behind the new line.
Seals stated the rule of the City is they can build in like and kind. If something is demolished, that old
location no longer applies.
Barnhart noted they can tear it down and rebuild within a certain period of time. That timeline is either a
year or six months to obtain a building permit.
Dobson asked whether the sightline can ever supersede the 75-foot setback.
Walsh indicated it cannot.
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Craig Sky, 2795 Pheasant Road, stated he is the house in the middle in one of the options. As the Council
can see, there are a number of different options available and that they have stated they basically
understand the challenges with the blue line. As you go to the existing line and the red line, the red line
actually becomes more restrictive in his example.
Walsh noted the Council does not want to make any wholesale changes and that they would just like to
make an exception when it goes through someone’s house.
Sky stated he appreciates that, and if they want to take this one step further, they should show examples
of that and have another discussion about it. If the Council took all of these examples and apply their
proposed solution to it, everyone could understand it.
Walsh directed Staff to bring some examples back to the next City Council meeting highlighting the
proposed change by the Council. At that time the Council will just be voting on this one specific tweak to
the code.
Crosby indicated he is in support of that.
Johnson stated he would like to leave it as is and that the Council can review any issues on a case-by-case
basis.
Crosby stated the proposed language would help clarify it.
Walsh stated the goal is to make government as simple as possible and that Staff can bring it back in two
weeks with that specific language.
17. CITY LAND SALE PROCEDURE
Barnhart noted back in May of this year the City Council received a request from a party regarding the
purchase of a city lot off of Willow Road. In addition, Council members have been approached regarding
the four city lots on Crystal Bay Road. Those reasons, as well as recent requests to vacate rights-of-way,
prompted the Council to consider a policy to respond to these requests.
In June, the Council directed Staff to prepare a policy, which was reviewed on August 26. Following
discussion, the Council found that a policy was not necessary and directed Staff to prepare a procedure. It
requires an interested party to provide a written proposal, a narrative, and, if part of a development, a
sketch.
Johnson stated they should put language in there saying the sale request should be made in writing and
provided to Staff. Johnson noted this is just a process to get it to the City Council and that they could
change it from administrator to Staff. He would further recommend the person requesting the purchase
provide details of the intended use and the proposed purchase parameters in their written request.
Johnson suggested deleting B and replacing it with the language he suggested. Item C would be changed
to Staff rather than Administrator. In addition, Item E needs to be revised to read better.
Walsh stated E should perhaps say selling or buying.
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Barnhart stated the reason for adding the last phrase is he wanted to make sure the City Council had the
authority and the freedom to say no later.
Walsh suggested the word “and” be added and a comma be inserted so it reads “The Council may direct
the preparation of a resolution selling the legally described property, and will be prepared for City
Council review. The word administrator would be changed to Staff and Item B would be changed to what
was suggested by Council Member Johnson.
Rief asked whether they should add language requesting parcel ID and property address. Need the name
of the person who wants to purchase or sell it.
Johnson stated Staff could create a form.
Rief stated if that language is included, they would not require a form.
Johnson moved, Crosby seconded, to approve the Procedure Regarding the Sale of City Property,
with the language in Item B reading, “sale or purchase of property request must include a written
proposal narrative and a sketch of proposed development, if applicable, submitted to Staff, along
with the parcel ID and property address. VOTE: Ayes 4, Nays 0.
MAYOR/COUNCIL REPORT
Crosby noted this coming Wednesday is 9/11. September 11, 2001, was 18 years ago. At 8:45 a.m. that
day, terrorists flew planes into the World Trade Center. 2,977 people were killed, including 343 fire
fighters, 37 police officers, and 6,000 people were injured. A total of 2,606 people were killed at the
World Trade Center and 125 at the Pentagon, all in the name of evil. Crosby stated for himself, that day
changed him forever, and people should never forget and that he knows he never will.
Johnson stated he had nothing to report.
Walsh stated he attended the Orono home football game this past Friday and that it was fun to see all the
fans. There is now a new concession stand, which is fabulous. Walsh encouraged everyone to go to the
homecoming game this Friday.
Walsh stated he would also like to give a shout out to Richie Anderson. Walsh stated he recently attended
Anderson’s 25th anniversary of owning Maxwell Bay Marina. Richie had pictures from 25 years ago,
which really helped illustrate the great improvements that have been made through the years, in addition
to free barbecued pulled pork and beans.
Walsh noted this Saturday the Orono annual awards for Distinguished Alumni will be presented.
CITY ADMINISTRATOR REPORT
Rief noted a number of emails have been floating around about the LMCD and that he was finally able to
get in touch with the LMCD to discuss the $25,000 related to lobbying/outreach. Originally it was a
$67,000 proposal and the LMCD was required to pare it down quite a bit to just doing the outreach
portion and nothing related to lobbying. As a result, the LMCD will not be hiring a lobbyist.
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Seals stated the LMCD has a whole board that could do outreach for free and that they are simply
marketing themselves to the residents using their tax dollars.
Rief reported he met with James Whisker this morning at the Minnehaha Creek Watershed District and
that he has been there about 18 months now. They had a good discussion about what Orono is doing in
the watershed and what they are doing. In October the Watershed District will be approaching the various
cities looking for input and then doing some revisions to their processes. The Watershed District would
like to do it more incrementally rather than drastic changes.
Walsh noted Staff deals with them regularly and that he would like to see what Staff’s thoughts are on
how things can be improved.
Rief stated one item that was discussed was a development from preliminary plat to final plat and the
amount of time it takes. The Watershed District will be working on trying to streamline the process more.
Rief reported he received an email last week Thursday regarding the school and the construction related
to the water line. A response has not been sent at this time. The contractor missed a connection on the
fire connection for the building to the north. That connection was then rerouted through the school
property. The City notified the school of the start date and the contractor started the project. During
construction of that project, the contractor cut electrical and fiber lines that were owned by the school.
The School District is now asking the contractor pay for that repair work. Staff does not feel the
contractor should pay for it. The City has already offered to pay $37,000 for the added water connection.
Johnson asked how the City could not be responsible for that.
Rief stated the contractor did the One Call and it was not marked.
Seals asked if the City did their due diligence that would typically be done to ensure they were aware of
where all the lines were.
Edwards stated this is a unique situation. The call for locates goes out to all the private and public
utilities. Those locates are only done in pubic corridors, such as in rights-of-ways and easements by the
utilities that own that infrastructure. If there are private utilities buried in a public or private area, that
responsibility lies with that private property owner, and in this case that would be the school.
Crosby asked if the school knew they were there.
Edwards stated they indicated they did not know the electrical lines were there but that they knew about
the fiber optic line. The School District has indicated the City did not specifically ask them to identify it.
The question is whether there is a responsibility for the City to say mark your stuff other than showing
them the map and giving them the dates.
Johnson stated if the contractor had done it right the first time, this would not have been an issue.
Edwards stated as it relates to the water main project, the service line was not shown on any of the plans
and no one noticed it previously. That service was put in in the early 1990s when the building was
converted from a church to a school facility. When that service was put in, it was likely directionally
bored under the street. The method that was used in replacing the water main is the existing one was
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abandoned and a new water main was installed further to the east. The line was probably deep enough
that the workers never came across it as they were digging in the new main. When the school went
through their annual fire checks and went to go recharge their sprinkler system, they discovered there was
no line connected to it. That was subsequently fixed by the City.
Seals stated the school knew where the City was going to dig and when, and that common sense would
say that they should verify things.
Edwards stated the correspondence went to the school’s new facilities manager.
Crosby commented the facilities manager should know where things are.
Walsh stated since there is fault on both sides, he would suggest splitting the cost.
Johnson stated in his view that is the right thing to do.
Crosby concurred.
CITY ATTORNEY REPORT
Mattick had nothing to report.
ADJOURNMENT
Crosby moved, Seals seconded, to adjourn the Orono City Council meeting at 8:15 p.m. VOTE:
Ayes 4, Nays 0.
ATTEST:
_____________________________________ _______________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
AGENDA ITEM
Prepared By: MLU Reviewed By: RJO Approved By: DJR
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
112549 to 112641, totaling $580,605.11.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
#112597 League of MN Cities
$8,257.00
Payment for League of MN Cities membership renewal.
#112600 Maritime Heritage MN
$10,000.00
Payment for the Big Island archaeological survey. This
project is funded by grant.
#112613 Northern Lights
$7,185.42
Payment for additional holiday decorations in Navarre.
#112624 Schneider Excavating &
Grading
$40,450.00
Payment for the school water connection.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register
Item No.: 2 Date: September 23, 2019
Item Description: Claims/Bills
Presenter: Maggie Ung
Accountant
Agenda
Section:
Consent Agenda
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
MICHAEL JOHNSRUD 09/10/2019 112514 090519 101-22205 Escrow Refund LA19-000027 135 Luce Line Ridge 700.00-
MICHAEL JOHNSRUD 09/10/2019 112514 090519 101-39615 Escrow Refund LA19-000027 135 Luce Line Ridge 21.00
Total 112514:679.00-
MICHAEL JOHNSRUD 09/10/2019 112549 091019 101-22205 Escrow Refund LA19-000027 135 Luce Line Ridge 500.00
MICHAEL JOHNSRUD 09/10/2019 112549 091019 101-39615 Escrow Refund LA19-000027 135 Luce Line Ridge 21.00-
Total 112549:479.00
Bergstrom, Tom 09/13/2019 112552 091219 101-22205 Escrow Refund LA18-000043 & RPS18-000037 150 8,700.00
Total 112552:8,700.00
BURNET TITLE CORPORATE O 09/13/2019 112553 091219 101-22205 Escrow Refund SE19-000009 300 Big Island 1,000.00
Total 112553:1,000.00
CHARLES CUDD 09/13/2019 112554 091219 101-22205 Escrow refund RPS18-000023 3720 Northern Ave 1,000.00
Total 112554:1,000.00
City of Wayzata\DMV 09/13/2019 112555 090919 231-45650-441 Case 19-4159 Mercury Sable 23.75
Total 112555:23.75
Hallen, Benjamin 09/13/2019 112556 091219 101-22205 Escrow Refund SE19-000006 2300 Fox St 1,000.00
Hallen, Benjamin 09/13/2019 112556 091219 101-39615 Escrow Refund SE19-000006 2300 Fox St 30.00-
Total 112556:970.00
LDK Builders Inc 09/13/2019 112557 091219 101-22205 Escrow Refund D18-000016 & RPS18-000037 1509 1,300.00
LDK Builders Inc 09/13/2019 112557 091219 101-39615 Escrow Refund D18-000016 & RPS18-000037 1509 9.00-
Total 112557:1,291.00
Merritt, Brent & Toni 09/13/2019 112558 091219 101-22205 Escrow Refund 2017-01658 125 Bayside Trail 10,000.00
Total 112558:10,000.00
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
MICHAEL HART 09/13/2019 112559 091219 101-22205 Escrow Refund 2017-00500 & 2017-00593 2510 Ca 12,500.00
Total 112559:12,500.00
Orono Youth Lacrosse Association 09/13/2019 112560 090519 101-34783 Refund Park Reservation Overpayment 15.00
Total 112560:15.00
Redmond, Ellen 09/13/2019 112561 091219 101-22205 Escrow Refund 2017-01075 & 17-3987 2625 Kelly A 10,000.00
Total 112561:10,000.00
Water Doctors 09/13/2019 112562 091019 101-32590 Refund Duplicate Permit P19-000129 4775 Augusta 26.25
Water Doctors 09/13/2019 112562 091019 101-20802 Refund Duplicate Permit P19-000129 4775 Augusta .25
Total 112562:26.50
Wohlwend, David & Megan 09/13/2019 112563 091219 101-22205 Escrow Refund 2017-00482 1150 Pine View Dr 2,500.00
Total 112563:2,500.00
Advance Auto Parts 09/23/2019 112564 6974-362900 701-49800-240 Grease Coupler for Equipment Maintenance 27.59
Total 112564:27.59
Aspen Mills 09/23/2019 112565 243404 101-42110-226 Pants and Shirt Police Department 125.11
Total 112565:125.11
Berkley Risk Admin Co LLC 09/23/2019 112566 090419 703-49960-361 2019 Property/Casualty Insurance 38,842.00
Total 112566:38,842.00
BIFFS INC 09/23/2019 112567 W736998 101-45200-415 Bederwood Park Parks 164.00
BIFFS INC 09/23/2019 112567 W736999 101-45200-415 Summit Beach Parks 164.00
BIFFS INC 09/23/2019 112567 W737000 101-45200-415 Hackberry Park Parks 133.00
BIFFS INC 09/23/2019 112567 W737001 101-45210-415 Orono Golf Course Golf Course 66.50
BIFFS INC 09/23/2019 112567 W737002 101-45200-415 Crystal Bay Playground Parks 66.50
BIFFS INC 09/23/2019 112567 W737003 101-45200-415 Navarre Playground Parks 164.00
BIFFS INC 09/23/2019 112567 W737004 101-45200-415 French Creek Preserve Parks 66.50
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
BIFFS INC 09/23/2019 112567 W737005 101-45200-415 Lurton Park Parks 66.50
BIFFS INC 09/23/2019 112567 W737006 101-45220-415 Brush Site Brush Site 66.50
Total 112567:957.50
BOLTON & MENK INC.09/23/2019 112568 0238563 435-48971-304 2018 Street Improvements 18-019 2,369.00
BOLTON & MENK INC.09/23/2019 112568 0238564 101-43280-304 LA19-000022 Willow Bay Sanctuary Special Services 1,088.00
BOLTON & MENK INC.09/23/2019 112568 0238565 101-43280-304 Southways Development 18-3999 Special Services 993.00
BOLTON & MENK INC.09/23/2019 112568 0238566 101-43280-304 LA18-000034 2635 Kelly Parkway Special Services 346.00
BOLTON & MENK INC.09/23/2019 112568 0238567 101-43280-304 16-3858 Crystal Bay Estates Special Services 289.00
BOLTON & MENK INC.09/23/2019 112568 0238568 101-43280-304 15-3739 Mooney Lake Preserve Special Services 403.00
BOLTON & MENK INC.09/23/2019 112568 0238569 101-43280-304 LA18-000062 387 Orono Orchard Rd Special Services 2,327.00
BOLTON & MENK INC.09/23/2019 112568 0238570 101-43280-304 16-3868 Shadywood Villas Special Services 462.00
BOLTON & MENK INC.09/23/2019 112568 0238571 101-43280-304 LA18-000072 2709 Walters Port Lane Special Services 896.00
BOLTON & MENK INC.09/23/2019 112568 0238573 101-43280-304 15-3723 Lakeview Addition Special Services 688.00
BOLTON & MENK INC.09/23/2019 112568 0238574 101-43280-304 16-3867 Tanager Estates Special Services 401.00
BOLTON & MENK INC.09/23/2019 112568 0238575 101-43280-304 13-3637 Oliver Hill Special Services 118.00
BOLTON & MENK INC.09/23/2019 112568 0238576 101-43280-304 LA19-001238 1905 Concordia St Special Services 256.00
BOLTON & MENK INC.09/23/2019 112568 0238578 651-16500 2019 Drainage Improvements 19-029 19,838.50
BOLTON & MENK INC.09/23/2019 112568 0238579 601-49400-305 2019 GIS Maintenance Water 220.00
BOLTON & MENK INC.09/23/2019 112568 0238579 602-49450-305 2019 GIS Maintenance Sewer 330.00
BOLTON & MENK INC.09/23/2019 112568 0238579 651-49910-305 2019 GIS Maintenance Storm Water 585.00
BOLTON & MENK INC.09/23/2019 112568 0238579 101-43170-305 2019 GIS Maintenance Engineering 1,610.00
BOLTON & MENK INC.09/23/2019 112568 0238583 602-16500 2019 Sewer Improvements 19-013 1,874.00
BOLTON & MENK INC.09/23/2019 112568 0238584 435-48972-304 2019 Street Improvements 19-001 18,905.00
BOLTON & MENK INC.09/23/2019 112568 0238585 435-48973-304 2020 Streets Improvements 20-001 6,760.00
BOLTON & MENK INC.09/23/2019 112568 0238586 225-45200-304 Bederwood Park Improvement 19-032 12,417.00
BOLTON & MENK INC.09/23/2019 112568 0238587 601-16500 CR 15 & 19 Reconstruct 19-021 518.00
BOLTON & MENK INC.09/23/2019 112568 0238595 225-45200-304 East Long Lake Rd Concept Dev 20-031 918.00
BOLTON & MENK INC.09/23/2019 112568 0238596 402-48055-304 OCB Project 18-021 OCB Road Reconstruction 2,014.00
BOLTON & MENK INC.09/23/2019 112568 0238597 101-43280-304 Orono Preserves Special Services 1,935.00
Total 112568:78,560.50
BRAUN INTERTEC 09/23/2019 112569 B183046 435-48972-304 2019 Street Improvements 19-001 438.25
Total 112569:438.25
BUSINESS ESSENTIALS 09/23/2019 112570 WO-1022656 101-41900-201 Paper & Scissors Central Services 258.32
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 112570:258.32
CAMPBELL KNUTSON 09/23/2019 112571 0000G-165 101-41600-307 Franchise Ordinance Law/Legal Services 124.00
CAMPBELL KNUTSON 09/23/2019 112571 0000G-165 651-49910-307 Drainage - Dickel Storm Water 403.00
CAMPBELL KNUTSON 09/23/2019 112571 0000G-165 101-41600-307 General Legal 08/19 Law/Legal Services 294.50
CAMPBELL KNUTSON 09/23/2019 112571 0000G-165 603-49500-307 Recycling Contract 465.00
CAMPBELL KNUTSON 09/23/2019 112571 0004G-153 101-42110-307 Police Matters 08/19 Police Department 421.50
CAMPBELL KNUTSON 09/23/2019 112571 0150G-98 101-41600-308 Contempt Matter 08/19 Law/Legal Services 201.50
CAMPBELL KNUTSON 09/23/2019 112571 0201G-87 101-41600-307 Misc Recordings 08/19 Law/Legal Services 888.10
CAMPBELL KNUTSON 09/23/2019 112571 0558G-3 101-43280-307 LA18-000038 1400 Bracketts Point Rd Special Services 75.00
CAMPBELL KNUTSON 09/23/2019 112571 0614G-3 101-43280-307 LA19-000033 690 Brown Rd / Willow Bay Special Services 502.80
CAMPBELL KNUTSON 09/23/2019 112571 0625G-1 101-43280-307 LA19-000047 4400 Deering Island Special Services 100.00
CAMPBELL KNUTSON 09/23/2019 112571 0626G-1 101-43280-307 LA19-000048 2967 Casco Point Rd Special Services 75.00
CAMPBELL KNUTSON 09/23/2019 112571 0627G-1 101-43280-307 LA19-000049 2605 North Shore Special Services 75.00
CAMPBELL KNUTSON 09/23/2019 112571 0628G-1 101-43280-307 LA19-000050 2710 Pence Ln Special Services 75.00
CAMPBELL KNUTSON 09/23/2019 112571 0629G-1 101-43280-307 LA19-000051 1905 Concordia St Special Services 75.00
CAMPBELL KNUTSON 09/23/2019 112571 0630G-1 101-43280-307 LA19-000066 1565 Orchard Beach Pl Special Services 50.00
CAMPBELL KNUTSON 09/23/2019 112571 0800G-48 101-42400-307 Staff Meetings 08/19 Building & Zoning 310.00
CAMPBELL KNUTSON 09/23/2019 112571 0801G-48 101-41600-307 Council Meetings 08/19 Law/Legal Services 527.00
CAMPBELL KNUTSON 09/23/2019 112571 0802G-48 101-42400-307 B&Z Assistance 08/19 Building & Zoning 496.00
CAMPBELL KNUTSON 09/23/2019 112571 0804G-4 101-41600-307 State Report Law/Legal Services 31.00
Total 112571:5,189.40
CARDMEMBER SERVICE 09/23/2019 112572 080319 701-49800-221 iPad CAr Mounting Bracket - Unit #110 44.36
CARDMEMBER SERVICE 09/23/2019 112572 082619-2 101-41110-439 WS & CC Cookies 8/26/19 Mayor & Council 8.98
CARDMEMBER SERVICE 09/23/2019 112572 082619-3 101-41110-439 WS Food 8/26/19 Mayor & Council 77.42
CARDMEMBER SERVICE 09/23/2019 112572 082719 101-42110-437 NIBRS BCA Training - J. Werder Police Department 25.00
CARDMEMBER SERVICE 09/23/2019 112572 083119 101-45210-201 Cleaning Supplies & Lock for Bathroom Door Golf Course 76.01
CARDMEMBER SERVICE 09/23/2019 112572 090619 237-45690-489 Golf Course Bench Golf Course Improvement 644.07
CARDMEMBER SERVICE 09/23/2019 112572 090919 101-45200-212 Gas for Mower & Boat - Big Island Parks 15.74
CARDMEMBER SERVICE 09/23/2019 112572 091219 101-42110-437 DMT Recert Training - M. Siltala Police Department 75.00
CARDMEMBER SERVICE 09/23/2019 112572 091219-1 101-42110-437 DMT Recert Training - J. Szczepanik Police Department 75.00
CARDMEMBER SERVICE 09/23/2019 112572 091419 101-42110-402 Carwash for Squad #261 Police Department 13.00
CARDMEMBER SERVICE 09/23/2019 112572 091619 101-42110-550 New Headlights for Squad #246 Police Department 881.25
CARDMEMBER SERVICE 09/23/2019 112572 091819 101-43000-437 MN Tree Inspector Recertification - J. Goehring Public Works Department 85.00
Total 112572:2,020.83
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CENTERPOINT ENERGY MAIN 09/23/2019 112573 82919 601-49400-381 Gas 7/23-8/22/19 Water 350.96
CENTERPOINT ENERGY MAIN 09/23/2019 112573 82919 602-49450-381 Gas 7/23-8/22/19 Sewer 277.87
CENTERPOINT ENERGY MAIN 09/23/2019 112573 82919 101-41900-381 Gas 7/23-8/22/19 Central Services 76.44
CENTERPOINT ENERGY MAIN 09/23/2019 112573 82919 101-42110-381 Gas 7/23-8/22/19 Police Department 32.18
CENTERPOINT ENERGY MAIN 09/23/2019 112573 82919 101-45210-381 Gas 7/23-8/22/19 Golf Course 22.44
Total 112573:759.89
Century Link 09/23/2019 112574 090419 601-49400-321 Water Plant Phone/Internet 9/4-10/3/19 Water 137.84
Total 112574:137.84
CenturyLink 09/23/2019 112575 1476176921 614-49840-329 Internet 8/8/19-9/7/19 Cable Franchise 1,051.27
Total 112575:1,051.27
CINTAS CORPORATION 09/23/2019 112576 4029265913 101-45210-401 Mat Service - GC Golf Course 5.16
CINTAS CORPORATION 09/23/2019 112576 4029726627 101-43000-226 Uniform Public Works Department 59.54
CINTAS CORPORATION 09/23/2019 112576 4029726627 101-43000-221 Shop Towels Public Works Department 2.63
Total 112576:67.33
CITY OF WAYZATA 09/23/2019 112577 070819 101-20807 90 Myrtlewood Rd Water Connection 2,221.00
CITY OF WAYZATA 09/23/2019 112577 070819 101-20807 90 Myrtlewood Rd Sewer Connection 1,000.00
Total 112577:3,221.00
CMI INC 09/23/2019 112578 8027037 101-42110-221 Breathylizer Mouth Pieces Police Department 170.00
Total 112578:170.00
COMMERCIAL ASPHALT 09/23/2019 112579 190831 101-43000-224 Blacktop Patching Public Works Department 2,209.78
Total 112579:2,209.78
CONNELLY INDUSTRIAL ELEC 09/23/2019 112580 11371 601-49400-405 Navarre plant repair Water 920.76
Total 112580:920.76
DITTER INC.09/23/2019 112581 6349715 101-42110-404 Furnace Repair & Maintenance Police Department 1,218.64
City of Orono Check Register - COUNCIL REPORT Page: 6
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
DITTER INC.09/23/2019 112581 6349715 101-41900-404 Furnace Repair & Maintenance Central Services 1,431.77
Total 112581:2,650.41
DogHaven 09/23/2019 112582 091819 101-22205 Refund Escrow CAS18-000001 3800 Shoreline Dr 1,000.00
DogHaven 09/23/2019 112582 091819 101-39615 Refund Escrow CAS18-000001 3800 Shoreline Dr 30.00-
DogHaven 09/23/2019 112582 091819 101-22205 Refund Escrow LA18-000035 3800 Shoreline Dr 700.00
Total 112582:1,670.00
ECM PUBLISHERS INC 09/23/2019 112583 720733 101-41900-352 Professional Auditing Service RFP Central Services 41.72
ECM PUBLISHERS INC 09/23/2019 112583 720734 101-42400-340 Public Hearing - September Building & Zoning 68.54
Total 112583:110.26
EHLERS AND ASSOCIATES INC 09/23/2019 112584 81275 321-47000-319 2019 Continuing Disclosure 1,025.00
EHLERS AND ASSOCIATES INC 09/23/2019 112584 81275 322-47000-319 2019 Continuing Disclosure 1,025.00
EHLERS AND ASSOCIATES INC 09/23/2019 112584 81275 323-47000-319 2019 Continuing Disclosure 1,025.00
Total 112584:3,075.00
FASTENAL 09/23/2019 112585 MNPLY11754 101-43000-224 Lynch Pin Public Works Department 12.81
Total 112585:12.81
FERGUSON WATERWORKS #25 09/23/2019 112586 0323957-1 601-16500 Water Meter Replacement 19-026 41,965.00
FERGUSON WATERWORKS #25 09/23/2019 112586 0323957-2 601-16500 Water Meter Replacement 19-026 1,300.00
FERGUSON WATERWORKS #25 09/23/2019 112586 0342580 601-16500 Water Meter Replacement 19-026 8,385.00
Total 112586:51,650.00
GENUINE PARTS COMPANY/NA 09/23/2019 112587 3270-452434 701-49800-240 Shop Supplies - Honing Stone 4.49
GENUINE PARTS COMPANY/NA 09/23/2019 112587 3270-452984 701-49800-222 Filter and Oil Task 32159 & 32160 87.12
Total 112587:91.61
GOOD SHEPHERD LUTHERAN 09/23/2019 112588 091719 101-22205 Escrow refund 17-3888 3745 Shoreline Dr 2,500.00
Total 112588:2,500.00
City of Orono Check Register - COUNCIL REPORT Page: 7
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
GRAFIX SHOPPE 09/23/2019 112589 129850 101-42110-550 Squad #246 Repair Police Department 72.45
Total 112589:72.45
HEALTH PARTNERS 09/23/2019 112590 91612249 101-42110-135 Health Insurance 9/2019 Police Department 654.50
HEALTH PARTNERS 09/23/2019 112590 91612249 101-15998 Health Insurance 9/2019 3,660.00
HEALTH PARTNERS 09/23/2019 112590 91612249 101-21706 Health Insurance 9/2019 49,428.50
HEALTH PARTNERS 09/23/2019 112590 92242617 101-21706 Health Insurance 10/2019 49,428.50
HEALTH PARTNERS 09/23/2019 112590 92242617 101-15998 Health Insurance 10/2019 3,660.00
HEALTH PARTNERS 09/23/2019 112590 92242617 101-42110-135 Health Insurance 10/2019 Police Department 654.50
Total 112590:107,486.00
HENNEPIN COUNTY INFOR TE 09/23/2019 112591 1000135741 710-49970-401 Network Support 9-2019 58.00
HENNEPIN COUNTY INFOR TE 09/23/2019 112591 1000136165 101-42110-414 PD Radio Communication-8/19 Police Department 2,150.41
HENNEPIN COUNTY INFOR TE 09/23/2019 112591 1000136188 101-43000-414 PW Radios 8/19 Public Works Department 195.57
Total 112591:2,403.98
HENNEPIN COUNTY SHERIFF 09/23/2019 112592 1000136357 101-41600-309 Jail Charges-Aug/2019 Law/Legal Services 117.00
Total 112592:117.00
JASON BARNES 09/23/2019 112593 091019 101-42110-229 Explorers Open House Treats Police Department 12.97
Total 112593:12.97
JJ TAYLOR DIST LF MN 09/23/2019 112594 2963843 101-45210-091 Beer for Resale-GC Golf Course 168.90
Total 112594:168.90
LAKE MTKA CONSERVATION DI 09/23/2019 112595 062419 651-49910-433 3rd Qtr 2019 LMCD Levy Storm Water 14,568.75
Total 112595:14,568.75
LaPointe Utilities Inc 09/23/2019 112596 091819 101-22205 Escrow Refund ROW19-000052 Bracketts Pt Rd & 1,500.00
Total 112596:1,500.00
LEAGUE OF MN CITIES 09/23/2019 112597 297846 101-41110-433 2019-2020 Membership Dues - City of Orono Mayor & Council 8,257.00
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 112597:8,257.00
LOGIS 09/23/2019 112598 47472 710-49970-401 Network Service 62.50
LOGIS 09/23/2019 112598 47499 101-41900-329 Backups 9/19 Central Services 850.00
LOGIS 09/23/2019 112598 47499 614-49840-329 Internet 9/19 Cable Franchise 218.00
LOGIS 09/23/2019 112598 47499 101-41900-329 Internet 9/19 Central Services 218.00
LOGIS 09/23/2019 112598 47499 101-42110-310 Police Records 9/19 Police Department 7,293.00
Total 112598:8,641.50
MANSFIELD OIL COMPANY 09/23/2019 112599 21455646 101-42110-212 Unleaded Fuel Police Department 2,967.26
MANSFIELD OIL COMPANY 09/23/2019 112599 21455647 701-49800-212 Diesel Fuel 438.70
Total 112599:3,405.96
Maritime Heritage Minnesota 09/23/2019 112600 2019-5 225-45200-319 Big Island Study 18-030 10,000.00
Total 112600:10,000.00
MET COUNCIL ENVIRONMENTA 09/23/2019 112601 AUGUST201 101-20809 August 2019 SAC 9,940.00
MET COUNCIL ENVIRONMENTA 09/23/2019 112601 AUGUST201 101-39610 August 2019 SAC 99.40-
Total 112601:9,840.60
MET COUNCIL ENVIRONMENTA 09/23/2019 112602 0001100401 602-49450-383 Wastewater Charges 10/2019 Sewer 46,280.36
Total 112602:46,280.36
MISSION COMMUNICATIONS LL 09/23/2019 112603 1033225 602-49450-403 LS#14 service Sewer 347.40
Total 112603:347.40
MN DEPT OF HEALTH 09/23/2019 112604 081319 601-20802 2019-3rd Qtr Water Connection fee 1,695.00
Total 112604:1,695.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-37970 Sales Tax 8/2019 23.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-37960 Sales Tax 8/2019 33.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-37940 Sales Tax 8/2019 92.00
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-37930 Sales Tax 8/2019 236.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-37920 Sales Tax 8/2019 975.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-37910 Sales Tax 8/2019 1,827.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-34210 Sales Tax 8/2019 1.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 101-34650 Sales Tax 8/2019 7.00
MN DEPT OF REVENUE-WIRE 09/23/2019 112605 082019 601-39610 Sales Tax 8/2019 387.00
Total 112605:3,581.00
MN MAYORS ASSOCIATION 09/23/2019 112606 091019 101-41110-433 2019-2020 Membership-D. Walsh Mayor & Council 30.00
Total 112606:30.00
MOUND TRUE VALUE 09/23/2019 112607 163172 101-42110-221 Cleaning Wipes Police Department 43.96
MOUND TRUE VALUE 09/23/2019 112607 163225 101-42110-240 Lamp, Glue Police Department 17.98
Total 112607:61.94
MTI DISTRIBUTING INC 09/23/2019 112608 1231607-00 101-45210-221 Irrigation Fuses Golf Course 391.88
Total 112608:391.88
MTI Distributing Inc 09/23/2019 112609 082819 101-45210-404 Golf Irrigation Blow Out Golf Course 907.46
Total 112609:907.46
MUNICIPAL CODE CORPORATI 09/23/2019 112610 00332534 101-41900-352 City Code Updates Central Services 1,286.00
Total 112610:1,286.00
Navarre Minnoco 09/23/2019 112611 090419 101-45210-403 Mower Tire Repair Golf Course 166.77
Total 112611:166.77
NCPERS GROUP LIFE INS.09/23/2019 112612 6732001020 101-21710 Pera life 10/2019 320.00
Total 112612:320.00
NORTHERN LIGHTS DISPLAY 09/23/2019 112613 19-1216 101-43290-800 Holiday lights Special Projects-Contingencies 7,185.42
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 112613:7,185.42
O SULLIVANS HOLIDAY 546 09/23/2019 112614 083119 101-42110-402 08/19 Car Washes Police Department 66.00
Total 112614:66.00
O SULLIVANS HOLIDAY 547 09/23/2019 112615 083119 101-42110-402 08/19 Car Washes Police Department 209.70
Total 112615:209.70
OFFICE DEPOT 09/23/2019 112616 3732361580 101-41900-201 Office Supplies Central Services 190.99
OFFICE DEPOT 09/23/2019 112616 3736303880 101-42110-201 Office Supplies - PD Police Department 103.02
OFFICE DEPOT 09/23/2019 112616 3736313850 101-42110-201 Office Supplies - PD Police Department 10.59
Total 112616:304.60
OLSEN CHAIN AND CABLE INC 09/23/2019 112617 643334 701-49800-222 Pulling Rope - Stuck Trucks Snow, Mud 539.64
OLSEN CHAIN AND CABLE INC 09/23/2019 112617 643337 701-49800-222 Lifting Slings for Small Equipment 261.51
Total 112617:801.15
PIRTEK 09/23/2019 112618 S3006040.00 101-45210-221 Tree Mower Hydraulic Hose Golf Course 100.83
Total 112618:100.83
PLUNKETT S 09/23/2019 112619 6404712 101-41900-404 City Hall Pest Control Central Services 232.54
Total 112619:232.54
Premium Waters Inc 09/23/2019 112620 850551-08-1 101-42110-201 Spring Water Police Department 169.00
Total 112620:169.00
RDO EQUIPMENT 09/23/2019 112621 W50544 701-49800-403 Unit #430 Repairs 857.78
Total 112621:857.78
Reed Wholesale & OCS 09/23/2019 112622 9614 101-45210-094 Concessions Resale-GC Golf Course 686.17
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 112622:686.17
Reinders Inc.09/23/2019 112623 3066065-00 101-45210-223 Fertilizer Golf Course 289.78
Total 112623:289.78
Schneider Excavating and Gradin 09/23/2019 112624 SE1952 601-16500 School Water Connection 40,450.00
Total 112624:40,450.00
SHERWIN WILLIAMS 09/23/2019 112625 7265-8 101-45200-223 Big Island Paint Supplies Parks 174.36
Total 112625:174.36
SONICLEAR 09/23/2019 112626 082619 101-41900-416 Annual Support - Recording Software Central Services 473.00
Total 112626:473.00
STAR TRIBUNE 09/23/2019 112627 090819 101-41300-208 9/25/19 - 12/25/19 - Subscription acct 1913693 Administration 58.24
Total 112627:58.24
STREICHERS POLICE EQUIP 09/23/2019 112628 I1382439 101-42110-550 Squad #261 Lights Police Department 260.00
STREICHERS POLICE EQUIP 09/23/2019 112628 I1382442 101-42110-550 White Lens Police Department 75.99
STREICHERS POLICE EQUIP 09/23/2019 112628 I1382446 101-42110-402 Squad #254 Preemption Strobe Police Department 219.99
STREICHERS POLICE EQUIP 09/23/2019 112628 I1382452 101-42110-550 Squad #260 Buildup Police Department 4,076.74
STREICHERS POLICE EQUIP 09/23/2019 112628 I1382922 101-42110-226 Leg Irons, Compat Application Police Department 53.96
STREICHERS POLICE EQUIP 09/23/2019 112628 I1383085 101-42110-226 Tactical Pouch and equipment Police Department 70.96
STREICHERS POLICE EQUIP 09/23/2019 112628 I1383322 101-42110-402 Squad #249 Rear Hatch and Surface Mount Light Police Department 261.98
STREICHERS POLICE EQUIP 09/23/2019 112628 I1383638 101-42110-402 Suspension System Police Department 29.99
STREICHERS POLICE EQUIP 09/23/2019 112628 I1387293 703-49960-379 Squad #246 Push Bumper 166.99
STREICHERS POLICE EQUIP 09/23/2019 112628 I1387296 101-42110-402 Squad #232 Equipment Removal & Supplies Police Department 1,342.94
STREICHERS POLICE EQUIP 09/23/2019 112628 NNO GIFT C 101-39630 NNO Gift Card - Reserve Program Uniforms & Equi 1,340.00-
Total 112628:5,219.54
SUN LIFE FINANCIAL 09/23/2019 112629 1019LIFE 101-15998 Life Ins-Oct/2019 43.40
SUN LIFE FINANCIAL 09/23/2019 112629 1019LIFE 101-21710 Life Ins-Oct/2019 1,204.35
SUN LIFE FINANCIAL 09/23/2019 112629 1019STD 101-21714 STD-Oct/2019 901.45
City of Orono Check Register - COUNCIL REPORT Page: 12
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 112629:2,149.20
SUSAN SCHULTZ 09/23/2019 112630 090519 101-42110-439 TZD Grant - Reimb Meal Police Department 70.13
Total 112630:70.13
Syn-Tech Systems 09/23/2019 112631 195493 710-49970-416 Maintenance Agreement Fuel System - PW 550.00
Total 112631:550.00
THE HARTFORD 09/23/2019 112632 092019 101-21713 LTD 8/2019 1,759.87
THE HARTFORD 09/23/2019 112632 102019 101-21713 LTD 10/2019 1,759.87
Total 112632:3,519.74
THE HOME DEPOT 09/23/2019 112633 4621516 701-49800-221 Storage Bage for Pull Ropes - Trucks 69.94
Total 112633:69.94
TRI K SERVICES 09/23/2019 112634 8344 651-49910-227 Black Dirt Storm Water 66.00
TRI K SERVICES 09/23/2019 112634 8344 651-49910-227 Black Dirt Storm Water 66.00
TRI K SERVICES 09/23/2019 112634 8344 601-49400-405 Black Dirt Water Break Yard Restore Water 176.00
Total 112634:308.00
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-42110-321 Internet 9/7/19-10/6/19 Police Department 1,714.32
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-41900-321 Internet 9/7/19-10/6/19 Central Services 209.20
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-42400-321 Internet 9/7/19-10/6/19 Building & Zoning 70.02
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-43000-321 Internet 9/7/19-10/6/19 Public Works Department 140.08
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-45200-321 Internet 9/7/19-10/6/19 Parks 40.01
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-45210-321 Internet 9/7/19-10/6/19 Golf Course 141.93
VERIZON WIRELESS 09/23/2019 112635 9837512258 601-49400-321 Internet 9/7/19-10/6/19 Water 176.94
VERIZON WIRELESS 09/23/2019 112635 9837512258 602-49450-321 Internet 9/7/19-10/6/19 Sewer 35.01
VERIZON WIRELESS 09/23/2019 112635 9837512258 101-42110-221 Internet 9/7/19-10/6/19 Police Department 249.99
Total 112635:2,777.50
WASTE MANAGEMENT RECYC 09/23/2019 112636 0058587-280 603-49500-316 Recycling 09/2019 12,132.45
City of Orono Check Register - COUNCIL REPORT Page: 13
Check Issue Dates: 9/10/2019 - 9/23/2019 Sep 19, 2019 10:56AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 112636:12,132.45
WAYZATA BAY CAR WASH 09/23/2019 112637 17472 101-42110-402 #256 Car Wash Police Department 21.32
Total 112637:21.32
WILLIAMS TOWING 09/23/2019 112638 151858 231-45650-436 tow case #OR19008211 155.00
Total 112638:155.00
Witt's End Landscaping 09/23/2019 112639 1243 651-16500 Golf Course Drainage 2019 8,925.00
Witt's End Landscaping 09/23/2019 112639 1243 225-45200-530 Golf Course Drainage 2019 5,717.50
Witt's End Landscaping 09/23/2019 112639 1266 651-49910-406 Golf Course Drainage Rocks Storm Water 4,000.00
Total 112639:18,642.50
Wright-Hennepin Coop Electric 09/23/2019 112640 3502745770 101-45220-381 Brush Site 8/1/19-9/1/19 Brush Site 21.18
Wright-Hennepin Coop Electric 09/23/2019 112640 3502745770 101-45210-381 GC Security 10/1-10/31/19 Golf Course 396.19
Wright-Hennepin Coop Electric 09/23/2019 112640 3502745770 101-43000-381 Electical Service 8/1/19-9/1/19 Public Works Department 164.32
Total 112640:581.69
XCEL ENERGY 09/23/2019 112641 652222656 101-41900-381 Electric 7/23/19-8/21/19 Central Services 1,751.40
XCEL ENERGY 09/23/2019 112641 652222656 101-42110-381 Electric 7/23/19-8/21/19 Police Department 1,084.23
XCEL ENERGY 09/23/2019 112641 652222656 101-42110-381 Electric 7/23/19-8/21/19 Police Department 28.27
XCEL ENERGY 09/23/2019 112641 652222656 101-43000-381 Electric 7/23/19-8/21/19 Public Works Department 197.33
XCEL ENERGY 09/23/2019 112641 652222656 101-43000-386 Electric 7/23/19-8/21/19 Public Works Department 2,099.52
XCEL ENERGY 09/23/2019 112641 652222656 101-45200-381 Electric 7/23/19-8/21/19 Parks 33.96
XCEL ENERGY 09/23/2019 112641 652222656 601-49400-381 Electric 7/23/19-8/21/19 Water 7,466.72
XCEL ENERGY 09/23/2019 112641 652222656 602-49450-381 Electric 7/23/19-8/21/19 Sewer 2,681.89
XCEL ENERGY 09/23/2019 112641 652222656 101-45210-381 Electric 7/23/19-8/21/19 Golf Course 919.58
Total 112641:16,262.90
Grand Totals: 580,605.11
AGENDA ITEM
Prepared By: RJO Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this agenda item is to obtain council approval for the replacement of three
network switches.
2. Background. The City computer network currently utilizes four (4) network switches to connect
individual computers to our internal network and the internet. Two of the switches are located upstairs in
City Hall, one is in the Public Works building, and one is in the Police Department. The two at City Hall
and the one at Public Works are in need of replacement. They range in age from seven to nine years old,
with an estimated life cycle of six to eight years.
A switch is a device that connects individual computers and printers to our network servers and the
internet. Switches manage the flow of data across a network with each networked device identified by
its network address. A switch controls the flow of network traffic maximizing the security and efficiency
of the network. A switch failure renders the segment of the network served by that switch inoperable.
Staff has worked with Logis, our network support provider, to obtain a quote for the replacement of the
switches. Purchasing switches that are standardized within the LOGIS consortium, benefits the city by
giving us access to Logis’s supply of “hot-swap” switches. This means that in the case of equipment
failure, a replacement switch can be installed in hours instead a day or more. The quote is from CDW
which is a Minnesota State Contract provider.
3. Cost. The cost of the switches are:
City Hall #1 $9,407.50
City Hall #2 6,837.50
Public Works 1,055.20
$21,994.47
4. Funding. Network switch replacements are included in the annual CIP. Funding will be from the
Improvement & Equipment Outlay Fund.
5. Staff Recommendation. Staff recommends approval of the purchase of replacement network
switches.
COUNCIL ACTION REQUESTED
A motion to approve the replacement of switches.
Exhibits
A. CDW Quote
Item No.: 3 Date: September 23, 2019
Item Description: Replace Network Switches
Presenter: Ron Olson
Finance Director
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: AMC Reviewed By: AMC Approved By: DJR
1. Purpose. The purpose of this action item is to approve the Rental Licenses for the license period
of September 23, 2019 to December 31, 2019.
2. Staff Recommendation. Staff recommends approval of the rental license as listed in Exhibit A
for the license period of September 23, 2019 to December 31, 2019. The Rental License
Applicant in Exhibit A has submitted all of the requested documents and have met all
requirements.
COUNCIL ACTION REQUESTED
Motion to approve the rental license listed in Exhibit A for the license period of September 23, 2019 to
December 31, 2019.
Exhibits
A. Listing of Rental License
Item No.: 4 Date: September 23, 2019
Item Description: Approval of Rental License
Presenter: Anna Carlson,
City Clerk
Agenda
Section:
Consent Agenda
Exhibit A
City Council
2019 Rental License
License# Licensee Total License Fees
RL19-000013 Dan McIntosh 100
AGENDA ITEM
Prepared By: AMC Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this action item is for Council to approve the contractor for Orono’s
Residential Recycling Services with Waste Management.
2. Background. In early May the City of Orono issued a request for proposals (RFP) for companies
that have the resources and ability to provide comprehensive recycling services for the entire
City. Those services include collection, processing, marketing and public education. At the June
24th City Council Meeting, the City Council selected Waste Management and authorized staff to
begin negotiations for the contract. The City’s current contract for residential recycling services
will expire on September 30, 2019.
The City currently receives recycling services for approximately 3138 units bi-weekly on
Tuesdays. Waste Management will serve Orono’s residents for the period of October 1, 2019 to
September 30, 2024.
Contract Details. The City currently receives recycling services for approximately 3138 units
bi-weekly on Tuesdays. Waste Management will charge the City $5.05 per residential dwelling
unit per month for the first year of the contract, which is approximately $190,162.80. The annual
inflation factor averages to be approximately 3% over the life of the contract. Waste
Management will serve Orono’s residents for the period of October 1, 2019 to September 30,
2024.
3. Funding. Residential Recycling services will be funded through the Enterprise Fund.
4. Staff Recommendation. Staff recommends approval of the contract for residential
recycling services with Waste Management.
COUNCIL ACTION REQUESTED
Motion to approve the contract for residential recycling services with Waste Management.
Exhibits
A. Contract for Residential Recycling Services with Waste Management
Item No.: 5 Date: September 23, 2019
Item Description: Approval Residential Recycling Services Contract
Presenter: Dustin Rief,
City Administrator
Agenda
Section:
City Administrator
Report
1
MUNICIPAL RECYCLING AND WASTE AGREEMENT
This Municipal Recycling and Waste Agreement (the “Agreement”) is entered into on_____________________, 201 9 (the “Effective Date”),
by and between City of Orono, Minnesota, a municipal corporation created under the laws of the State of Minnesota (“City”), and
Waste Management of Minnesota, Inc. (“WM”), a Minnesota corporation.
Recitals
A. The City desires to provide its citizens with environmentally sound recyclable materials collection;
B. WM and its affiliates have extensive experience in providing recyclable materials collection, disposal and processing; and
C. The City has determined that it would be in the best interests of its citizens to contract with WM for the collection of its
residential recyclable materials according to the terms and conditions contained herein.
Agreements
I. DEFINITIONS
a. Recyclables or Recyclable Materials – are defined in Exhibit A. Title to Recyclable Materials shall transfer to WM upon
collection in WM vehicles.
b. Residential Unit – shall mean a dwelling within the corporate limits of the City by a person or persons as a domicile. Apartment
or condominium buildings with four (4) or more individual dwellings shall not be considered Residential Units and are, therefore, not
covered by this Agreement.
II. TERM
The initial term of this Agreement shall be for five (5) years commencing on October 1, 2019, and ending on September 30, 2024 and
thereafter shall automatically renew for successive renewal terms of one -year each, unless either Party gives the other Party written
notice of its intention to terminate the Agreement at least ninety days prior to the end of the then-current term. All notices shall be
served by certified mail, return receipt requested, or by a nationally recognized overnight courier service .
III. SERVICES
WM shall furnish the labor, equipment, licenses, permits, and other requirements necessary to provide Recyclable Materials
collection to all Residents Units of the City, which currently consists of approximately 3,138 Residential Units (the “Service”).
Recycling and refuse collector vehicles are restricted to a maximum weight on any single axle of 18,000 pounds (9-ton per axle
weight limit) or as otherwise posted on all residential streets unless otherwise approved in advance by the City Council. As part of
the Service, WM shall:
i. Cart Supply. Each Residential Unit has already been provided a 64-gallon Cart for Recyclable Materials. New Residential
Units will be provided a 64-gallon Cart for Recyclable Materials as they Units are added to the City. The Carts and
equipment WM furnishes Residents and the City shall remain WM’s property. Residents can request additional Carts at
no additional cost per household if their recycling volume requires such. Residents may request larger or smaller
Carts after 60-days into the Agreement.
ii. Recyclable Materials Collection Frequency, Days and Times. WM shall provide recycling collection services to Residential
Units on an every other week basis, subject to the terms and conditions in Exhibit A. The City and Residential Units shall
ensure that only materials acceptable in accordance with Exhibit A are placed in the recycling containers. WM reserves
the right to refuse recycling services where the materials are not properly segregated from waste or other non -recyclable
material and shall leave an education tag setting forth reasons the Cart was rejected.
iii. Exclusions from the Service – Notwithstanding anything to the contrary herein, the Service shall not include solid waste,
yard waste collection, bulk or white goods collection, construction or demolition waste collection, or Christmas tree
collection. Services to commercial establishments are not covered by this Agreement.
iv. Disposal. WM shall dispose or arrange to dispose of nonconforming Recyclable Materials, if any, collected under this
Agreement only at solid waste disposal facilities that are licensed and permitted to accept such solid waste . Without
limiting the foregoing, and City shall pay a contamination charge for additional handling, processing, transporting and/or
disposing of Non-Recyclables and/or all or part of non-conforming loads.
v. Holiday Schedule. The following shall be designated holidays on which the Service shall not be provided: New Year’s Day,
Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the succeeding Friday, Christmas Eve,
Christmas Day. If a designated holiday falls on a regularly scheduled Service day, the Service will be performed on the
next weekday
vi. Cart Replacement. WM shall replace at no charge to the City or the individual Residential Unit any Cart that becomes
damaged or destroyed during the provision of the Service, or that becomes unusable because of ordinary wear and tear.
However, if a Cart in the possession of a Residential Unit is lost, stolen, damaged, or destroyed through no fault of WM,
the occupant of the Residential Unit shall be responsible to compensate WM the fair market value for the replacement of
such Cart. The Residential Unit shall be billed separately for such replacement cost.
vii. City Facilities. WM shall provide recycling collection for City facilities located at 2700, 2730 and 2750 Kelley Parkway, the
Orono Golf Course located at 265 Orono Orchard Road South, Long Lake Fire Department at 340 Willow Drive,
Bederwood Park at 55 Stubbs Bay Road South, Navarre Park at 3408 Lyric Avenue, Summit Park Beach at 455 East Long
Lake Road and the Navarre First Station at 3770 Shoreline Drive in Orono. Collection shall occur on the same schedule as
Residential Units.
b. Compliance with Laws. The Service shall be performed in accordance with all applicable statutes, laws, rules, regulations
and ordinances
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c. Personnel and Equipment. The Service shall be performed by properly trained and licensed personnel in adequate numbers and
with adequate vehicles and equipment to complete the Service in a safe and timely manner
d. Complaints and Missed Pick-Ups. All complaints as to WM’s provision of the Service, including alleged missed pick-ups, shall be
given prompt and courteous attention. WM shall attempt to resolve all complaints promptly, and shall cure all missed pick-ups that are
not the result of force majeure events within one (1) weekday, conditions permitting
e. Anti-Discrimination. In performing the Service, WM shall not discriminate against any person on the basis of race, religion, sex,
national origin, political affiliation, or physical and mental disability.
f. Exclusive. The City grants the exclusive right to perform the Services set forth in this Agreement. The City agrees that it will
not allow anyone other than WM to lease carts to residents or engage in the collection of residential waste within the City .
IV. HOUSE COUNT AND ADJUSTMENTS
The estimated house count at the commencement of the term hereunder shall be 3,138 Residential Units; however, the Parties shall verify
this house count prior to the initial billing under this Agreement and shall adjust the house count for billing purposes accordingly. Either
Party may propose a prospective adjustment to the house count at any time during the term of this Agreement upon reasonable notice to
the other Party, which adjustment shall be investigated jointly by the Parties to establish a new house count to apply thereafter. WM shall
keep accurate route sheets and/or a Residential Unit database that shall be provided to City promptly upon its request.
V. FEES AND PAYMENTS
a. Service Fee per Residential Unit. The fee per Residential Unit, per month, shall be Five Dollars and Five Cents ($5.05). The
monthly fee paid to WM by the City shall be calculated based upon the current house count at the time each invoice is generated,
times the fee per Residential Unit [e.g., Current House Count x Fee = Monthly Invoice Amount]. Annually, thereafter during the Term,
the fee per Residential Unit, per month, shall be as follows:
Contract Year Monthly Fee
per Residential Unit
2020-2021 $5.25
2021-2022 $5.46
2022-2023 $5.46
2023-2024 $5.68
b. Annual Increase. Annually, the monthly fee per Residential Unit shall be adjusted on each anniversary of the effective date of this
Agreement except in year 3 by four percent (4%).
c. Invoices and Payment. WM will submit monthly invoices to the City and the City shall have thirty (30) days from the
invoice date to remit payment in full. Payment by City shall be made by check or wire transfer or ACH debit. The maximum interest
permitted by law shall be applied to balances due and unpaid after more than fifteen (15) days beyond the due date.
d. Changes in Law. Notwithstanding anything to the contrary in this Agreement, WM may modify the rates to account for any
increase in costs due to uncontrollable circumstances, including, without limitation, changes in local, state or federal laws or
regulations, disposal or processing costs, third party transportation costs, imposition of taxes, fees or surcharges, municipal franchise
fee increases and acts of God such as floods, fires, etc.
VI. DEFAULT AND TERMINATION
The failure of either Party to perform a material obligation under this Agreement shall be considered a breach of this Agreement, and
the breaching Party shall be in default. In the event of default, the non -defaulting Party shall give written notice of the default, and
the defaulting Party shall have: (i) ten (10) days from the receipt of the notice to cure any fail ure to pay money under this Agreement,
or (ii) thirty (30) days from the receipt of the notice to cure any other default under this Agreement. If the defaulting Pa rty fails to
cure the breach within the allotted time, the non-defaulting Party may, at its option, immediately terminate the Agreement. In the
event of a default, the defaulting Party agrees to pay all damages caused by said default, to include, without limitation rea sonable
attorneys’ fees and costs associated with enforcement of this Agreement. U nder no circumstances shall the Parties be liable for any
consequential, indirect, punitive or special damages for any alleged default under this Agreement .
VII. FORCE MAJEURE
WM’s performance of the Service may be suspended and its obligations hereunder excus ed during the pendency of a cause or causes
beyond its reasonable control, such as by way of example and not limitation: acts of war, public enemy, civil disturbance, ri ot or
disorder; epidemic or pandemic; acts of God such as landslide, lightning, earthquake, fire, storm, the impending approach of a storm,
or flood; explosion; restraining orders, interference by civil or military authorities, strike, statute, ordinance, governmen t order or
ruling; or other similar causes. In the event of an occurrence of a force majeure event, WM shall notify the City immediately, in
writing, describing the particulars of the circumstances preventing performance of the Service and its expected duration. No tice
shall be provided after the effect of such occurrence has ceased.
VIII. INDEMNIFICATION
a. To the fullest extent permitted by law, the City agrees to indemnify, defend, and hold WM harmless from and against all
claims and actions, suits, debts, damages, liabilities and costs whatsoever, including but not limited to attorneys ’ fees and costs of
defense, based upon or arising out of the City’s breach of this Agreement, and based upon or arising out of any injuries (inc luding
death) to persons, or damage to property, to the extent caused in whole or in part by the negligent acts or omissions of the City, or
any of its directors, officers, employees, agents, or subcontractors, in the performance of this Agreement.
3
b. WM agrees to indemnify, defend, and hold the City harmless from and against all claims and actions, suits, debts, damages,
liabilities and costs whatsoever, including but not limited to attorneys’ fees and costs of defense, based upon or arising ou t of the
breach of this Agreement, and based upon or arising out of any injuries (including death) to persons, or damage to p roperty, to the
extent caused in whole or in part by the negligent acts or omissions of WM, or any of its directors, officers, employees, agents, or
subcontractors, in the performance of this Agreement.
c. Notwithstanding any provisions to the contrary, WM shall not be responsible for any damage to pavement or curbing that is the
result of ordinary wear and tear during the performance of the Service.
d. The indemnification obligations of this section shall survive the termination or expiration of this Agreement for any reason.
IX. INSURANCE
WM shall maintain at its own cost and expense the following minimum limits of occurrence-based insurance during the term of this
Agreement:
Type Amount
A. Worker’s Compensation Statutory
B. Employer’s Liability $500,000
C. Comprehensive General Liability $500,000 per occurrence
$1,000,000 aggregate
D. Automobile Liability (owned and non-owned)
i. Bodily Injury $1,000,000 per occurrence
ii. Property Damage Liability $500,000 per occurrence
E. Excess/Umbrella $500,000 per occurrence
The City, its elected and appointed officials and employees, shall be included as additional insured parties under the CGL,
Automobile and Excess/Umbrella coverages. Prior to commencement of the Service, WM shall deliver to City a certificate of insurance
evidencing the required coverages. This certificate shall provide that any change restricting or reducing coverage, or the c ancellation
of any policies under which certificates are issued, shall not be valid unless at least 30 days’ written notice of cancellation is provided.
X. MISCELLANEOUS PROVISIONS
a. Independent Contractor. WM shall perform the Service as an independent contractor. WM, its officers, employees, agents,
contractors or subcontractors, are not and shall not be considered employees, agents or servants of the City for any purpose
whatsoever under this Agreement or otherwise. WM at all times shall have exclusive control of the performance of the Service.
Nothing in this Agreement shall be construed to give the City any right or duty to supervise or control WM, its officers, employees,
agents, contractors, or subcontractors, nor to determine the manner in which WM shall perform its obligations under the Agreement.
b. Amendments. No amendment to this Agreement shall be made except upon the written consent of both Parties.
c. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the Parties hereto with
respect to the subject matter and supersedes any prior and contempor aneous agreements and understandings, express or implied.
d. Waiver. A waiver by either Party of any breach of any provision hereof shall not be taken or held to be a waiver of any
subsequent breach, whether similar or dissimilar, or as a waiver of any provision itself. No payment or acceptance of compensation
for any period subsequent to any breach shall be deemed a waiver of any right or acceptance of defective performance.
e. Severance. In the event that any provision of this Agreement is found by a court of competent jurisdiction to be void, invalid,
or unenforceable, the balance of this Agreement shall remain in effect and binding on the Parties.
f. Choice of Law. This Agreement shall be governed by the laws of the state of Minnesota, without regard to choice of law
rules. All proceedings related to this Agreement shall be venued in Hennepin County, Minnesota
g. Assignment. Neither Party may assign its rights and obligations under this Agreement without the prior written consent of
the other Party, except that WM may assign its rights and obligations under this Agreement to any WM affiliate without the City’s
consent. An assignment shall not relieve the assignee of any obligations under this Agreement.
h. Notice. All notices required or permitted under this Agreement shall be in writing and shall be personally delivered, sent by
certified mail, return receipt requested, or by overnight courier, with copies to counsel for the respective Parties.
i. Ownership of Documents. All reports, plans, specifications, data, maps, and other documents produced by WM solely and
exclusively for City in the performance of the Service under this Agreement shall be the property of the City.
j. Government Data/Privacy. WM agrees to abide by the applicable provisions of the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13 and all other applicable state or federal rules, regulations, or orders pertaining to privacy or
confidentiality. WM understands that all of the data created, collected, received, stored, used, maintained, or disseminated by WM in
performing those functions that the City would perform is subject to the requirements of Chapter 13, and WM must comply with
those requirements as if it were a government entity. This does not create a duty on the part of WM to provide the public with access
to public data if the public data is available from the City, except as required by the terms of this Agreement.
k. Savings Clause. If any court finds any portion of this Agreement to be contrary to law, invalid, or unenforceable, the
remainder of the Agreement will remain in full force and effect.
IN WITNESS THEREOF, the parties have executed this Municipal Recycling and Waste Agreement as of the Effective Date indicated
above.
Waste Management of Minnesota, Inc. Orono, Minnesota
4
Signature: Signature:
Printed
Name:
Printed
Name:
Title: Title:
5
EXHIBIT A
SINGLE STREAM SPECIFICATIONS
RECYCLABLES must be dry, loose (not bagged), unshredded, empty, and include ONLY the following:
NON-RECYCLABLES include, but are not limited to the following:
Plastic bags and bagged materials (even if containing
Recyclables)
Microwavable trays
Porcelain and ceramics Mirrors, window or auto glass
Light bulbs Coated cardboard
Soiled paper, including paper plates, cups and pizza
boxes
Plastics not listed above including but not limited to those with symbols #3*,
#4*, #6*, #7* and unnumbered plastics, including utensils
Expanded polystyrene Coat hangers
Glass and metal cookware/bakeware Household appliances and electronics,
Hoses, cords, wires Yard waste, construction debris, and wood
Flexible plastic or film packaging and multi-laminated
materials
Needles, syringes, IV bags or other medical supplies
Food waste and liquids, containers containing such items Textiles, cloth, or any fabric (bedding, pillows, sheets, etc.)
Excluded Materials or containers which contained
Excluded Materials
Napkins, paper towels, tissue, paper plates, and paper cups
Any paper Recyclable materials or pieces of paper
Recyclables less than 4” in size in any dimension
Propane tanks, batteries
Cartons* Aseptic Containers*
DELIVERY SPECIFICATIONS:
Material delivered by or on behalf of Residential Unit may not contain Non-Recyclables or Excluded Materials. “Excluded Materials” means
radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio-hazardous or toxic substance or material, or regulated
medical or hazardous waste as defined by, characterized or listed under applicable federal, state, or local laws o r regulations, materials
containing information (in hard copy or electronic format, or otherwise) which information is protected or regulated under an y local, state
or federal privacy or data security laws, including, but not limited to the Health Insuranc e Portability and Accountability Act of 1996, as
amended, or other regulations or ordinances or other materials that are deleterious or capable of causing material damage to any part of
WM's property, its personnel or the public or materially impair the strength or the durability of WM's structures or equipment.
WM may reject in whole or in part, or may process, in its sole discretion, Recyclables not meeting the specifications, including wet materials,
and City shall pay WM for all increased costs, losses and expenses incurred with respect to such non-conforming Recyclables including costs
for handling, processing, transporting and/or disposing of such non-conforming Recyclable Materials which charges may include an amount
for WM's operating or profit margin (“Cost”). Without limiting the foregoing, and City shall pay a contamination charge for additional
handling, processing, transporting and/or disposing of Non-Recyclables, Excluded Materials, and/or all or part of non-conforming loads and
additional charges may be assessed for bulky items such as appliances, concrete, furniture, mattresses, tires, electronics, p allets, yard waste,
propane tanks, etc. In the event a Cart is rejected, WM will leave an education tag citing the reasons for the rejection.
WM reserves the right upon notice to discontinue acceptance of any category of materials set forth above as a result of market c onditions
related to such materials and makes no representations as to the recyclability of the materials. Collected Recyclables for which no
commercially reasonable market exists may be landfilled at City’s Cost.
* Glass may not be accepted in all locations. Cartons, aseptic containers and other plastics may be allowed if approved in writing by WM.
V6 February 2019
Aluminum cans Newspaper
PET bottles with the symbol #1 – with screw tops only Mail
HDPE plastic bottles with the symbol #2 (milk, water
bottles detergent, and shampoo bottles, etc.)
Uncoated paperboard (ex. cereal boxes; food and snack boxes)
PP plastic bottles and tubs with symbol # 5 - empty Uncoated printing, writing and office paper
Steel and tin cans Old corrugated containers/cardboard (uncoated)
Glass food and beverage containers* – brown, clear, or
green
Magazines, glossy inserts and pamphlets
AGENDA ITEM
Prepared By: RO & Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this council action is to gain council authorization to execute the council
chambers upgrade project.
2. Background. The current audio visual equipment in the council chambers was purchased in 2013
and needs to be upgraded. In 2013, analog video was still widely used with digital being more on the
cutting edge and significantly more expensive. Due to the high cost of complete digital solutions at the
time, the current system is a mix of analog and digital. For video originating from the presentation
computer, this means that the video signal is being converted from analog to digital to analog and back to
digital before leaving the building. Each conversion degrades the quality of the video. The age of the
projector also negatively impacts the quality of the picture displayed within the chambers. This results in
a general lack of sharpness to the image and visible changes in brightness and tint during presentations.
Staff is also considering other improvements. Adding a third camera that would point towards the public
podium to better record presenters. Moving the presentation screen to the wall behind the council with a
monitor added to the back of a new public podium for the City Councils use. This would allow both the
presenters and council to remain facing each other instead of turning to the side of the chambers.
Upgrading the system controls so that presentations can be controlled from alternate dais positions instead
of just at the current planning staff position. Upgrading the monitors on the sides of the room to make
them more usable.
Staff has been working with two different vendors on potential layouts and costs for the upgrades. The
companies are Touchpoint Logic, LLC and Security and Sound. Based on the discussions with the
vendors, the cost of the upgraded equipment and installation will be in the range of $60,000 to $70,000.
The final equipment and cost will be determined based on the Council’s decision on the reconfiguration
of the chambers. The selected equipment and costs will be brought back for the Council’s approval prior
to purchasing.
The representative from Security and Sound has proven to be more responsive to questions and design
options than Touchpoint has been. Security and Sound is also the company that installed and maintains
the equipment in the police training room and is the current vendor for the installation of the additional
security cameras. They have proven to be responsive and professional to work with. Because staff feels
that there is a benefit to having a single, proven contact for our presentation rooms, staff is recommending
that the Council approve Security and Sound as the vendor for the project.
In order to facilitate the audio visual improvements the council chamber requires some reconfiguration to
facilitate a large screen. In addition the chambers and other public areas are in need of paint. A security
door will be installed to separate the public areas from the staff areas and the break room will receive
insulation in the exterior walls. Staff also solicited an alternate quote to complete the frame out of a
conference room in city hall to facilitate meetings with residents, contractors and other stakeholders.
3. Project Scope. The project scope is to upgrade the audiovisual system in the city hall council
chambers, building improvements to facilitate the audio visual work and construction of a conference
room in city hall. Improvements include:
Item No.: 6 Date: September 23, 2019
Item Description: Council Chamber Upgrades
Presenter: Ron Olson,
Finance Director
Agenda
Section:
Consent Agenda
a. Audio Visual Upgrades b. Building Improvements c. Alternate
(1). Digital Video recording
system
(2). Projector and main
presentation screen
(3). Presentation control system
(4). Podium monitor
(5). 2ea side monitors upgrades
(1). Raise ceiling in council
chamber above dais for AV
screen
(2). Raise and replace lights in
council chambers
(3). Paint council chambers
(4). Raise and replace the lobby
lights
(5). Paint lobby
(6). Replace damaged ceiling tiles
(7). Paint hallway
(8). Install door between
breakroom and hall
(9). Insulate break room
(10). Paint break room
(1). Frame out an
conference room
2. Cost. The city solicited proposals for the audio visual work and quotes for the building
improvements separately. Based on the proposals the presentation upgrades would cost around $65,000.
Two quotes were received for the building improvements and alternate with the low quote from Gordon
James. The summary of quotes is at Exhibit A. .
Who Work Cost Status
Security and Sound Audio Visual
Improvements
$65,000.00 Pending acceptance
Gordon James Building Improvements $ 63,848.00 Pending acceptance
Gordon James Alternate $ 16,712.00 Pending acceptance
Total $145,560.00
3. Funding. Funding for the project would come from the Cable Fund. Use of this fund is consistent
with its identified purpose of recording and streaming public meetings. The current cash balance of the
fund is $162,621 and is adequate to fund both the building and equipment upgrades.
4. Staff Recommendation. Staff recommends approval of the project with Security and Sound as the
vendor for the presentation upgrades and acceptance of the quotes from Gordon James for the building
reconfiguration.
5. Time Line. Plan is to complete the majority of the disruptive construction during the later part of
December 2019.
COUNCIL ACTION REQUESTED
Motion accept the quotes from Gordon James for the building improvements and to select Security and
Sound as the presentation upgrade vendor.
Exhibits
A. Quote Summary
Exhibit A.
Summary of Quotes
Building Improvement Work
Contractor Quote
Gordon James $ 63,848.00
Terra Construction $ 111,400.00
Building Improvement Work Alternate- Administrative Conference Room Buildout.
Contractor Quote
Gordon James $ 16,712.00
Terra Construction $ 36,400.00
AGENDA ITEM
Prepared By: Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this action item is to gain Council approval to enter into a Cooperative
Agreement with the MnDNR for the paving of the Bederwood Park Parking Lot.
2. Background. The current parking lot at Bederwood Park provides parking for both the Park and the
Luce Line Trail which abuts the park on the south. The current parking lot is on both City Park land and
DNR land. The Bederwood sports field project includes paving the parking lot. Since the proposed
paving encroaches onto DNR land agreement is required.
3. Agreement Summary. The Agreement is attached. Key point include: Each party retains ownership
of their existing property; the city funds the paving and maintenance of the parking lot; the parking lot is
to meet ADA requirements (which it does); City will install signage within parking lot area pointing to
the trial access point.
4. Staff Recommendation. Staff recommend approval of the agreement.
COUNCIL ACTION REQUESTED:
Move to approve the attached cooperative agreement with MnDNR for the purposes of paving the
Bederwood Park Parking Lot.
Exhibits
A. Cooperative Agreement
Item No.: 7 Date: September 23, 2019
Item Description: Bederwood Park Parking Lot Cooperative Agreement with MnDNR
Presenter: Adam T. Edwards, P.E.
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
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DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
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2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
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OF
TOM E. DANIELSON
56116 7/23/2019
CITY OF ORONO, MINNESOTA
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DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
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CHASKA, MINNESOTA 55318
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
www.bolton-menk.com
OF
TOM E. DANIELSON
56116 7/23/2019
CITY OF ORONO, MINNESOTA
BEDERWOOD PARK IMPROVEMENTS
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AGENDA ITEM
Prepared By: Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this action item is to get Council decision on granting an encroachment
agreement and placement of a private raingarden within the platted Right Of Way (ROW) abutting 235
Crestview Avenue on the north side.
2. Background. The homeowners at 235 Crestview Avenue have been experiencing nuisance flooding
of their property. Their property is relatively flat with no obvious drainage ways to drain to. The
property owners have requested permission to construct a rain garden within the platted right of way
abutting their home to the north. The right of way does not contain a roadway or any city utilities.
3. Applicant Justification Statement. Due to the current grading at 235 Crestview Ave and the
adjacent land west of the property line, the homeowner (Quaderer) has been experiencing
significant flooding in his backyard, even on average rain days. The standing water in the
backyard has caused a mosquito problem for the owner. The proposed solution will drain the
backyard of the standing water.
4. Considerations. Staff recommends the Council consider the following items when making a
decision on this item:
a. Current use of the ROW. The ROW is currently used as buffer and green space between the
development and the Luce Line ROW. It does not have any public improvements within it.
b. Impact to the proposed encroachment the ROW for future community needs. There are no
current plans for public improvement with in this portion of the ROW. If future improvements
are needed that would be impacted by the proposed encroachment, the homeowner would be
required to remove the encroachment at their own expense.
c. Availability of natural drainage ways or stormwater systems. There are not any natural or
public drainage ways available for the property to tie into. The provision of the raingarden would
be a good use of the public space and may benefit not only the applicant but the neighboring
property to the west.
5. Staff Recommendation. Staff recommends approval of the encroachment agreement.
COUNCIL ACTION REQUESTED
Motion to approve the encroachment agreement for the Right of Way abutting the north side of 235
Crestview Avenue.
Exhibits
A. Site Grading Plan
B. Encroachment Agreement
Item No.: 8 Date: September 23, 2019
Item Description: Crestview Avenue Encroachment Request
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
204871v1
(reserved for recording)
ENCROACHMENT AGREEMENT
AGREEMENT made this ______day of ____________, 2019, by and between the
CITY OF ORONO, a Minnesota municipal corporation ("City"), and BRYAN QUADERER,
a single person ("Owner").
1. BACKGROUND. Owner is the fee owner of certain real property located in the
City of Orono, County of Hennepin, and State of Minnesota, legally described as:
Lot 1 and Lot 2, Block 2, Bayside Addition to Lake Minnetonka,
with a street address of 235 Crestview Avenue, Orono, Minnesota ("Subject Property"). The
City owns a public right of way easement for transportation that abuts the Subject Property, and
the City has drainage and utility easements over and adjacent to the Subject Property
(collectively, “City’s easements”). Owner desires to construct a private drainage system with
rain garden and a retaining wall on the Subject Property which will encroach on the City's
easements (collectively, the "Encroachments").
2. ENCROACHMENT AUTHORIZATION. The City hereby approves the
Encroachments on the City's easements except over existing utilities, and subject to the
conditions set forth in this Agreement. It is the Owner's obligation to locate the existing utilities
204871v1
prior to commencing construction of the Encroachments. The Owner agrees that all work
performed on the Subject Property shall be inspected and approved by the City Engineer and in
accordance with the City Codes. Further conditions of encroachment approval are:
The Owner shall be responsible for all costs associated with the Encroachments.
The Encroachments located on the Subject Property must not impact or increase
water drainage on the abutting properties or cause any adverse drainage patterns
or erosion to the abutting properties.
The Owner shall be responsible for the maintenance and repair of the
Encroachments.
The owner of the Subject Property is fully responsible and liable for any and all
damage caused to the Encroachments because of them being constructed in the
City’s easements.
3. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to
encroach in the City's easements, Owner, for himself, his heirs, successors and assigns, hereby
agrees to indemnify and hold the City harmless from any damage caused to the Subject
Property, in whole or in part, by the Encroachments onto the City's easements.
4. TERMINATION OF AGREEMENT. The City may terminate this Agreement
at any time if it is reasonably necessary for the City to occupy the City’s easements. Prior to
termination, the City will give the then owner of the Subject Property thirty (30) days advance
written notice, except that no notice period will be required in the case of an emergency
condition as determined solely by the City and this Agreement may then be terminated
immediately. The property owner shall remove the Encroachments to the extent they impact the
City’s easements to the effective date of the termination of this Agreement. If the owner fails to
do so, the City may remove the Encroachments to the extent they impact the City’s easements
and charge the cost of removal back to the owner for reimbursement.
5. RECORDING. This Agreement shall run with the land and shall be recorded
against the title to the Subject Property.
204871v1
6. BINDING AFFECT. This Agreement is binding upon the parties, their heirs,
successors and assigns.
IN WITNESS WHEREOF, this Agreement was executed by the parties the day and
year first above written.
CITY: CITY OF ORONO
By: _____________________________________
Dennis Walsh, Mayor
(SEAL)
By: _____________________________________
Anna Carlson, City Clerk
STATE OF MINNESOTA )
( ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ________ day of
______________, 2019 by Dennis Walsh and by Anna Carlson, respectively the Mayor and City
Clerk of the City of Orono, a Minnesota municipal corporation, on behalf of the corporation and
pursuant to the authority granted by its City Council.
_______________________________________
Notary Public
204871v1
PROPERTY OWNER:
____________________________________
Bryan Quaderer
STATE OF MINNESOTA )
( ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ________ day of
______________, 2019 by Bryan Quaderer, a single person.
_______________________________________
Notary Public
DRAFTED BY:
City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
AGENDA ITEM
Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR
1. Purpose. To consider an amendment to the Comprehensive Plan by expanding the MUSA
boundary for the Wayzata Country Club.
2. Background The Wayzata Country Club received approvals to construct two new maintenance
buildings earlier this month. The Club proposes to connect one of those buildings to the sanitary
sewer system, to do so, an amendment to the Comprehensive Plan must be approved, specifically
an adjustment to the Metropolitan Urban Service Area (MUSA), as shown on Exhibit E.
The Club proposes bringing their 148 property into the MUSA. There is no proposal to change
the zoning or the guided land use. The Club does not propose further development if its property.
The expansion of the MUSA will not have an impact on the city’s density calculation because the
subject property is guided Park, Recreation, and Open Space, as confirmed by Met Council staff
(Exhibit D).
3. Planning Commission Vote and Comment. The Planning Commission held a public hearing on
the issue on September 16. Their draft minutes are attached as Exhibit C. One commissioner
questioned whether the property could be served by septic; while it could, it is the property
owner’s preference that it be served by municipal utility. The Commission supported the request
with a vote of 6-0.
4. Public Comment. No comments for or against the proposal have been received.
5. Staff Recommendation. Staff recommends approval of the Community Management Plan
amendment as proposed.
COUNCIL ACTION REQUESTED
City Council should review the approval resolution and adopt or amend.
Exhibits
A. Resolution
B. PC Staff Report 9-16-19
C. PC Minutes (draft) 9-16-19
D. Met Council response
E. MUSA Map
References
PC Staff Report & Exhibits 7-15-19
Item No.: 9 Date: September 23, 2019
Item Description: LA19-000070 – Rob Olson o/b/o Wayzata Country Club, 200
Wayzata Blvd; Project Site Address: 430 Old Long Lake Rd, Comprehensive Plan
Amendment –MUSA – Resolution
Presenter: Jeremy Barnhart, AICP
Community Development Director
Agenda
Section:
Consent Agenda
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 1 of 2
A RESOLUTION
GRANTING PRELIMINARY APPROVAL OF
AMENDMENT #1 OF THE
ORONO 2040 COMMUNITY MANAGEMENT PLAN:
WAYZATA COUNTRY CLUB
FILE #LA19-000070
WHEREAS, the City of Orono (hereinafter “City”) is a municipal corporation
organized and existing under the laws of the State of Minnesota; and
WHEREAS, in June 2019 the Orono City Council adopted the 2040 Orono
Community Management Plan (hereinafter “CMP” or “the Comprehensive Plan”) to provide
for the orderly development of the City, in compliance with the Metropolitan Land Planning
Act of 1976 and Minnesota Statutes Chapters 462 and 473; and
WHEREAS, the Comprehensive Plan identifies areas within the Metropolitan
Urban Service Area (MUSA); and
WHEREAS, the Comprehensive Plan contemplates the expansion of the
MUSA boundary from time to time through developed priorities; and
WHEREAS, the property owner requests expansion of the MUSA boundary
to incorporate the following PIDs:
3611823140015
3611823130002
3611823130003
3611823420003
3611823440023
3611823430001
3611823340002
3611823340001; and
WHEREAS, this request was reviewed as Land Use Application LA19-
000070); and
WHEREAS, in light of the above application the Orono Planning Commission
pursuant to published and written notice held a public hearing on September 16, 2019and on
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 2 of 2
a vote of 6-0 recommended that the 2040 Community Management Plan be amended to
expand the MUSA boundary to incorporate the parcels identified above; and
WHEREAS, the subject property, with a guided land use of Park,
Recreational, and Open Space, will have no impact on Metropolitan Council’s density
calculations for the City of Orono; and
WHEREAS, it is anticipated based on calculations by City that this property
can be added to the MUSA through a Metropolitan Council administratively-approved
amendment to the CMP. The amendment should be considered as exempt from the 60-day
comment period by adjacent jurisdictions because it is less than 40 acres in area, it does not
change any Metropolitan Growth Forecasts.
NOW, THEREFORE, BE IT RESOLVED that the Orono City Council
conditionally approves an amendment of the 2040 Community Management Plan to expand
the MUSA boundary to incorporate the above listed 8 parcels, subject to Metropolitan Council
review and approval, and directs City staff to prepare such an amendment and submit it to the
Metropolitan Council for review and approval.
Adopted by the City Council of Orono, Minnesota this 23rd day of September, 2019.
ATTEST:
_________________________________
Dennis Walsh, Mayor
____________________________________
Anna Carlson, City Clerk
Date Application Received: 08/21/19
Date Application Considered as Complete: 8/21/19
60-Day Review Period Expires: 10/21/19
To: Chair Ressler and Planning Commission Members
Dustin Rief, City Administrator
From: Jeremy Barnhart, Community Development Director
Date: September 16, 2019
Subject: #LA19-000070, Rob Olson o/b/o Wayzata Country Club, 200 Wayzata Blvd;
Project Site Address: 430 Old Long Lake Rd
Comprehensive Plan Amendment -MUSA
Public Hearing
Background
The Wayzata Country Club requested Conditional Use Permit and variance approval to construct
and replace two maintenance facilities on their property; these requests were approved on
September 9th. One of the buildings will house a locker room and other services requiring water
and water treatment. The club proposes to connect this building to the city’s sanitary sewer
system for treatment. Because the golf course is not located within the Metropolitan Urban
Service Area (MUSA), it is not eligible to be connected. Approval of the Comprehensive Plan
amendment would allow connection. The cost of the connection will be the responsibility of the
property owner, not the city.
Wayzata Country Club includes 148.41 acres in 7 parcels in Orono*. For context, the subject
parcels are highlighted on the attached Planned Land Use map (Exhibit D), MUSA Boundary map
(Exhibit E), and the Zoning map (Exhibit F).
Analysis
In the Comprehensive Plan, the subject Golf Course property is guided for Park, Recreational,
and Open Space. The property is zoned RR-1B, which allows by conditional use golf courses.
Adding the 148.41 acres to the MUSA area will not impact the city’s density calculations, as
confirmed by Met Council staff (Exhibit G). Each building that connects to the sanitary sewer
system will be required to pay connection and availability charges, based on the number of SAC
units, established by the Met Council, based on the use and expected water demand. The
existing clubhouse is served by sanitary sewer billed by the City of Wayzata.
There is no proposal to change to zoning, or the land use of the property. The only change
proposed is to add the property to the MUSA boundary.
* There are 3 additional parcels, and 73.58 acres, in Wayzata, including a portion of the club house building.
Application Summary: The applicant requests an amendment to the Comprehensive plan to
expand the MUSA to incorporate the Gold Course property.
Staff Recommendation: Planning Department Staff recommends approval.
FILE #LA19-000070
September 16, 2019
Page 2 of 3
In the event the Country Club property was to be developed, in whole or in part, a
Comprehensive Plan Amendment will be required (to remove the Park, Recreation, and Open
Space designation and introduce a developable use) as well as a plat, both of which are public
processes.
The Comprehensive Plan, in Chapter 4B, provides guidance for considering MUSA boundary
expansions, attached as Exhibit E. Included within the Comprehensive Plan narrative is table 4B-
12, which lists priorities when considering expansion requests:
The proposed expansion most closely falls within priority 6. It should be noted that those
priorities were drafted based on development and housing, and not Park, Recreational, and
Open space uses.
Public Comments
To date, no public comments have been received.
FILE #LA19-000070
September 16, 2019
Page 3 of 3
Issues for Consideration
1. Does the Planning Commission have any issues or concerns with this application?
Planning Staff Recommendation
Planning Staff recommends approval of Comprehensive Plan amendment as proposed.
List of Exhibits
Exhibit A. Application
Exhibit B. Narrative
Exhibit C. Parcel illustration
Exhibit D. Planned Land Use
Exhibit E. MUSA Boundary
Exhibit F. Zoning Map
Exhibit G. Met Council response
Exhibit H. Mailing information
References
2040 Community Management Plan
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, September 16, 2019
6:30 p.m.
5. LA19-000070 WAYZATA COUNTRY CLUB, 430 OLD LONG LAKE ROAD,
METROPOLITAN URBAN SERVICE AREA (MUSA) EXPANSION, 8:37 P.M. – 8:45 P.M.
Kent Carlson appeared on behalf of the Wayzata Country Club.
Barnhart noted last month the Wayzata Country Club appeared before the Planning Commission
requesting approval to replace two maintenance facilities on their property. One of the buildings will
house a locker room and other services requiring water. The property is outside of the MUSA system and
is not eligible to be connected to the sanitary sewer system without the MUSA boundary being amended.
The cost of the connection will be the responsibility of the property owner and not the City.
There is no proposal to change the zoning of the property or the guidance. This property will not be
developed with the change and the change will not impact the City’s density calculation. The property
consists of approximately 148 acres. Areas guided for park and recreational uses are not included in the
City’s density calculation.
Ressler commented the application seems pretty straight forward and that it is just an amendment to add
the Wayzata Country Club to the MUSA area.
McCutcheon asked whether they are just extending it for one building.
Barnhart stated there is a sewer line in the general area already and that it would be the applicant’s
expense to connect to that.
McCutcheon asked whether there is not room for a septic tank.
Barnhart stated there is, but the applicants would prefer to connect.
Ressler asked whether the City also prefers that they connect to the municipal sewer system.
Barnhart stated based on the proposed use of the building, it would be preferable for the building to be
connected.
Thiesse asked whether the expansion would include just one building.
Barnhart indicated the whole property is proposed to be within the MUSA, but the applicants have
proposed just one new connection to the maintenance shed at this time. If the property were to be
subdivided or the zoning changed, the applicant would need to come back before the Planning
Commission.
Kent Carlson, Wayzata Country Club, stated all they are doing is constructing a new maintenance facility
and as part of that building they would like to have showers and other amenities for staff. In their
opinion it would be best to hook up to the line that is immediately adjacent to the club.
Chair Ressler opened the public hearing at 8:42 p.m.
There were no public comments relating to this application.
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, September 16, 2019
6:30 p.m.
Chair Ressler closed the public hearing at 8:42 p.m.
Ressler stated anytime there is the opportunity to go to a sewer connection versus a septic field or holding
tank, it is better situation. Feel it is pretty straight forward.
McCutcheon stated he always gets concerned about density, but if the property were subdivided, it would
have to come back before the Planning Commission to allow that additional density. While I have some
reservations, it would be better to hook up to municipal sewer.
Erickson and Bollis indicated they are in support of the application.
Gettman and Thiesse stated they do not have any reservations with the application.
McCutcheon moved, Gettman seconded, to recommend approval of Application No. LA19-000070,
Wayzata Country Club, 430 Old Long Lake Road, Metropolitan Urban Service Area (MUSA)
Expansion. VOTE: Ayes 6, Nays 0.
From:Reilly, Jake
To:Jeremy Barnhart
Cc:Rob Olson
Subject:RE: Density question
Date:Tuesday, August 13, 2019 2:33:15 PM
Attachments:image001.png
image003.png
image004.png
image005.png
Jeremy, and Rob,
Sorry it took me so long to get back to you I wanted to be sure I got a briefing from my colleague
Raya who had been working with Rob to answer his questions while I was out through last Tuesday.
Now I am all caught up (all of the related information is pasted below Jeremy’s email, for context)
and talked to Freya about this specific question.
Because the use will remain Park, Recreational, and Open space, the net density for the City within
the MUSA will not change. If you were also proposing to guide it for a residential use (and
park/rec/open space was also an allowed use) for the future then that would certainly be a different
story, but based on my understanding of the proposed project – to reconstruct the country club and
retain the use as such – the net density calcs are not affected.
I guess I’ll keep an eye out for a comp plan amendment and you/Orono will have the distinct honor
of being my first complete plan, first authorized plan, AND first amendment!
Thanks for your patience.
-Jake
Jake Reilly
Senior Planner | Sector Rep. District 3 (pt)Local Planning Assistance | Community Development
Jake.Reilly@metc.state.mn.us
P. 651.602.1822 | F. 651.602.1674390 North Robert Street | St. Paul, MN | 55101 | metrocouncil.org
From: Jeremy Barnhart <jbarnhart@ci.orono.mn.us>
Sent: Monday, August 12, 2019 11:08 AM
To: Reilly, Jake <Jake.Reilly@metc.state.mn.us>
Cc: Melanie Curtis <MCurtis@ci.orono.mn.us>
Subject: Density question
Jake,
I have property guided for Park, Recreational, and Open space, currently used for the Wayzata
Country Club. They desire to connect to the Sanitary sewer system; we understand this will require
an amendment to our Comprehensive Plan to add the parcel to the MUSA boundary. My question:
since this parcel is guided for Parks, Recreation, and Open space, (and is planned to remain so) does
adding this parcel have any impact to the MUSA calculations for Net Density?
Jeremy Barnhart, AICP
Community Development Director
City of Orono
952-249-4626
Also
From: Rob Olson <rob.olson@westwoodps.com>
Sent: Friday, August 9, 2019 2:50 PM
To: Esmaeili, Raya <Raya.Esmaeili@metc.state.mn.us>
Cc: Reilly, Jake <Jake.Reilly@metc.state.mn.us>
Subject: RE: Wayzata Country Club - Sewer Connection
Thank you Raya
Jake would you have time around 8:30/9:00 on Monday to have a brief discussion for me regarding
this so I can be prepared for my meeting with the City at 10:00?
Thanks,
Rob
Rob Olson
PROJECT MANAGER
rob.olson@westwoodps.com
Direct (952) 697-5776
Main (952) 937-5150
Cell (763) 742-8651
Fax (320) 358-2001
Westwood Multi-Disciplined Surveying & Engineering
12701 Whitewater Drive, Suite 300 | Minnetonka, MN 55343
westwoodps.com
(888) 937-5150
From: Esmaeili, Raya [mailto:Raya.Esmaeili@metc.state.mn.us]
Sent: Friday, August 9, 2019 2:45 PM
To: Rob Olson <rob.olson@westwoodps.com>
Cc: Reilly, Jake <Jake.Reilly@metc.state.mn.us>
Subject: RE: Wayzata Country Club - Sewer Connection
Hi Rob,
For a Comprehensive Plan Amendment, this request would most probably fall under our
administrative review process. If so, the process is very straight forward and will only involve
technical staff. That process takes 15 business days, assuming all the necessary information is
included in the submittal. If for some reason this ends up not qualifying as an administrative review,
we would need to take it to our Council for approval which could take about 60 calendar days (in
some rare cases, it may be increased to 120 days).
As for density, it only applies to residential properties, however, the overall residential density of the
City needs to be within the appropriate range. I have copied Jake here so that he can continue the
conversation and follow up with you on the density question.
Thanks,
Raya
Raya Esmaeili, AICP
Senior Planner | Local Planning AssistanceP. 651.602.1616 | F. 651.602.1674
From: Rob Olson <rob.olson@westwoodps.com>
Sent: Friday, August 9, 2019 8:28 AM
To: Esmaeili, Raya <Raya.Esmaeili@metc.state.mn.us>
Subject: RE: Wayzata Country Club - Sewer Connection
Raya
Sounds good, we will work with the City on going through the process. From a Met Council stand
point regarding the proposed change that once they adopt their Comp Plan, I am assuming this is a
relatively quick process and more of a formality due to the scope of what is being requested? What
would be the Met Council timeline for this request? Also, what would be the density implications for
this since the property would remain as a golf course condition and this sewer connection would be
the only one for this entire area? Please let me know or let me know if I should be discussing this
with Jake.
Thanks,
Rob
Rob Olson
PROJECT MANAGER
rob.olson@westwoodps.com
Direct (952) 697-5776
Main (952) 937-5150
Cell (763) 742-8651
Fax (320) 358-2001
Westwood Multi-Disciplined Surveying & Engineering
12701 Whitewater Drive, Suite 300 | Minnetonka, MN 55343
westwoodps.com
(888) 937-5150
From: Esmaeili, Raya [mailto:Raya.Esmaeili@metc.state.mn.us]
Sent: Tuesday, August 6, 2019 4:01 PM
To: Rob Olson <rob.olson@westwoodps.com>
Subject: RE: Wayzata Country Club - Sewer Connection
Rob,
I had a conversation with Roger and he confirmed the original information I discussed with you. City
of Orono will need to amend their 2040 Comprehensive Plan to adjust the MUSA line. However, they
need to first approve and adopt their 2040 Plan before they are able to request an amendment to it.
Thanks,
Raya
Raya Esmaeili, AICP
Senior Planner | Local Planning AssistanceP. 651.602.1616 | F. 651.602.1674
From: Rob Olson <rob.olson@westwoodps.com>
Sent: Tuesday, August 6, 2019 2:45 PM
To: Esmaeili, Raya <Raya.Esmaeili@metc.state.mn.us>
Cc: Janzig, Roger <roger.janzig@metc.state.mn.us>
Subject: RE: Wayzata Country Club - Sewer Connection
Just checking in on if you have had a chance to review and if there are any questions that have come
up? Let me know.
Thanks,
Rob
Rob Olson
PROJECT MANAGER
rob.olson@westwoodps.com
Direct (952) 697-5776
Main (952) 937-5150
Cell (763) 742-8651
Fax (320) 358-2001
Westwood Multi-Disciplined Surveying & Engineering
12701 Whitewater Drive, Suite 300 | Minnetonka, MN 55343
westwoodps.com
(888) 937-5150
From: Rob Olson
Sent: Monday, August 5, 2019 8:23 AM
To: Esmaeili, Raya <Raya.Esmaeili@metc.state.mn.us>
Cc: Janzig, Roger <roger.janzig@metc.state.mn.us>
Subject: RE: Wayzata Country Club - Sewer Connection
Raya,
Thanks for the response and connecting me with Roger.
Roger
The Wayzata Country Club is proposing to demolish and reconstruct their existing maintenance
facility at the club. I have provided the project narrative for reference and it discusses the
background about how the area functions in the link below. Part of the project involves removing
the facility from the existing septic system and connecting the facility to city water and sewer. The
plan is to have a grinder pump within the new building that pumps the sanitary waste water to an
existing sanitary sewer manhole located in Old Long Lake Road. These improvements will be paid for
by the Country Club. The preliminary SAC determination for this new building is 5 SAC units and that
letter along with the Civil plans and location map are included in the link below.
We submitted the project on July 17th to the City of Orono and the City came back last week with a
comment that since we are not within the MUSA boundaries we cannot connect to a sewer without
a Comprehensive Plan Amendment and approval from the MetCouncil to extend the MUSA. The
existing Clubhouse to the south is located within the City of Wayzata MUSA and homes just west of
the maintenance facility are also within the City of Orono MUSA. Due to the scope of the project
just involving a sewer service extension to a single building which is an accessory use to the Wayzata
Country Club, going through a Comprehensive Plan Amendment and adjustments to the MUSA limits
appears to be excessive and I am looking for assistance and approval from the MetCouncil to give
the City of Orono the thumbs up to allow us to proceed without these changes to the Comp Plan.
The reference files can be found here:
https://cloud.westwoodps.com/owncloud/index.php/s/MAjEcEg8AzMZRjB
Please give me a call with any questions and thank you for your time on this.
Rob
Rob Olson, PE
PROJECT MANAGER
rob.olson@westwoodps.com
Direct (952) 697-5776
Main (952) 937-5150
Cell (763) 742-8651
Fax (320) 358-2001
Westwood Multi-Disciplined Surveying & Engineering
12701 Whitewater Drive, Suite 300 | Minnetonka, MN 55343
westwoodps.com
(888) 937-5150
From: Esmaeili, Raya [mailto:Raya.Esmaeili@metc.state.mn.us]
Sent: Friday, August 2, 2019 2:40 PM
To: Rob Olson <rob.olson@westwoodps.com>
Cc: Janzig, Roger <roger.janzig@metc.state.mn.us>
Subject: RE: Wayzata Country Club - Sewer Connection
Hi Rob,
I was able to touch base with Roger just now (copied here) and somewhat explain your question. Do
you mind outlining the project and your question for Roger again via email? He mentioned that a
meeting might not even be needed.
Thanks,
Raya
Raya Esmaeili, AICP
Senior Planner | Local Planning AssistanceP. 651.602.1616 | F. 651.602.1674
From: Rob Olson <rob.olson@westwoodps.com>
Sent: Thursday, August 1, 2019 3:08 PM
To: Esmaeili, Raya <Raya.Esmaeili@metc.state.mn.us>
Subject: Wayzata Country Club - Sewer Connection
Raya
Thanks for taking the time this morning to discuss the project with me this morning. I have not been
able to connect with Roger yet, but in thinking about this more I think it may be best if I come to
your office and meet with both Roger and Jake. Since Jake is out until Tuesday next week, would it
be possible to set up a meeting for Wednesday the 7th? I am wide open, so whatever time works for
Roger and Jake will work for me. Are you able to set up this meeting in Jake’s absence?
Please let me know.
Thanks,
Rob
Rob Olson
PROJECT MANAGER
rob.olson@westwoodps.com
Direct (952) 697-5776
Main (952) 937-5150
Cell (763) 742-8651
Fax (320) 358-2001
Westwood Multi-Disciplined Surveying & Engineering
12701 Whitewater Drive, Suite 300 | Minnetonka, MN 55343
westwoodps.com
(888) 937-5150
AGENDA ITEM
Prepared By: DJR Reviewed By: DJR Approved By: DJR
1. Purpose: To Approve the City Department Goals
Background: The Council approved the City wide goals in May and each department developed
departmental goals for 2020
2. Staff Recommendation: Staff recommends adopting department goals.
COUNCIL ACTION REQUESTED
Motion to approve Department Goals
Exhibits
A. Department Goals
Reference
A. City Goals
Item No.: 10 Date: September 23, 2019
Item Description: Department Goals
Presenter: Dustin Rief Agenda
Section:
Consent Agenda
Page 1 of 5
Exhibit A
Administration Mission, Vision and Goals
Mission Statement
Provide administrative support to all facets of the City while consistently treating all residents,
visitors, and co-workers with respect and dignity.
Vision Statement
To be the leader in customer service in the public sector by displaying professionalism and
being responsive to community needs.
Goals
1. Be responsive and courteous to internal and external customers, residents and vendors
2. Provide efficient and effective support to all departments
3. Work as a department to review, develop, revise, implement and integrate processes and
strategic goals to best serve the residents and customers of Orono.
Page 2 of 5
Exhibit A
Community Development Mission, Vision and Goals
Mission Statement
The Community Development Department will provide a level of public service that is
thoughtful, responsive, respectful, and professional. Community Development staff continually
seeks to improve the codes and regulations applied to property, our processes, and our
knowledge in order to be responsive in an ever-changing environment.
Vision Statement
The Community Development Department strives to realize the goals of the City through the
consistent and accurate application of rules, regulations, policies, and plans developed and
enacted by the City Council.
Goals
1. Develop ourselves through training, respond to changing building and development
methods, legal limitations and regulations, and the evolving needs of the community.
2. Continue to improve internal review processes, including Citizen Serve, to meet and exceed
the expectations of our customers.
3. Continue to cultivate relationships with residents, applicants, colleagues, and other
stakeholders to enhance the City of Orono’s unique character and strengthen our positive
reputation.
Page 3 of 5
Exhibit A
Finance Mission, Vision and Goals
Mission Statement
The City of Orono Finance Department will provide effective financial management allowing
city departments to prepare Orono for any challenges of the future, ensuri ng a positive
customer experience, superior municipal services and a safe community for the residents,
businesses and customers to live, work and play in.
Vision Statement
To be a department that is recognized within the City for its willingness to assist other
departments in their missions and in educating the public about the City’s prudent use of
taxpayer dollars.
Goals
1. To provide consistent high levels of customer service to both residents and other city staff
in relation to their financial questions
2. To maintain sustainable funding for operations and infrastructure while maintaining a stable
tax levy
3. To create a culture of continuous improvement demonstrated through the adoption of best
practices in financial processes to ensure the financial health of the City into the future.
4. To provide both City staff and residents with the latest technology to improve efficiency in
operations and communications.
Page 4 of 5
Exhibit A
Public Works Mission, Vision and Goals
Mission Statement
Orono Public Works enhances the safety, welfare and livability of the community by providing
and managing infrastructure and services for Water, Sewer, Facilities, Streets and Parks.
Vision Statement
Making people’s lives better through the services we provide each day.
Goals
1. Proactively maintain the City’s infrastructure thru established and aggressive preventative
maintenance programs
2. Develop, support and retain a qualified, motivated and well-trained work force
3. Provide a responsive, respectful, customer service oriented focus in all we do
4. Ensure construction and maintenance activities are conducted to standard in a fiscally and
environmentally responsible way
5. Identify and champion sustainable funding for Public Works services
Page 5 of 5
Exhibit A
Police Mission, Vision and Goals
Mission Statement
The members of the Orono Police Department are committed to providing the highest quality
policing through fairness, service and pride. To foster this ideal, we promise to work in
partnership with the communities we serve.
Vision Statement
The members of the Orono Police Department are committed to providing the highest quality
policing through fairness, service and pride. To foster this ideal, we promise to work in
partnership with the communities we serve.
Goals
1. Maintain traffic enforcement initiatives that reduce accidents and promote safe, orderly
traffic flow.
2. Improve department communication, efficiencies
3. Recruitment, retention, & training
4. Improve coordinated, professional response with Long Lake Fire and EMS
5. Decrease Orono area youth access to alcohol, drugs, tobacco
AGENDA ITEM
Prepared By: JG Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain approval to proceed with the acceptance of a park
donation. The funds donated will be used to purchase a memorial bench for the new tee box on hole 8 at
the Orono Public Golf Course.
2. Background. Authority for cities to accept donation is granted by Minnesota Statute 465.03 which
authorizes Minnesota cities to “accept or devise of real or personal property and maintain such property
for the benefit of its citizens in accordance with the terms prescribed by the donor.” All donations must
be accepted by resolution with a 2/3 vote of the Council.
The following donation has been received:
Mary Bubany $644.07
COUNCIL ACTION REQUESTED
Motion to adopt the attached resolution to Accept Golf Course Donations.
Exhibits
A. Resolution Accepting Donation
Item No.: 11 Date: September 23, 2019
Item Description: Golf Course Bench Donation
Presenter: Jason Goehring
Parks and Golf Course Supervisor
Agenda
Section:
Consent Agenda
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
A RESOLUTION TO ACCEPT GOLF COURSE DONATIONS
WHEREAS, The City of Orono is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens;
and
WHEREAS, The following persons have offered to contribute the cash amounts set forth
below to the city:
Name of Donor Amount
Mary Bubany
$644.07
WHEREAS, All such donations have been contributed for the improvement of Orono
Public Golf Course, as allowed by law; and
WHEREAS, The City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of Orono, Minnesota
that the City acknowledges and accepts the donations as listed the for the improvement of the
Orono Public Golf Course.
Adopted by the City Council of the City of Orono on September 23, 2019.
ATTEST: CITY OF ORONO:
Anna Carlson, City Clerk Dennis Walsh, Mayor
AGENDA ITEM
Prepared By: AMC Reviewed By: AMC Approved By: DJR
Purpose. Senatory Osmek will be providing an update.
Item No.: 12 Date: September 23, 2019
Item Description: Senator David Osmek Update
Presenter: Senator David Osmek Agenda Section: Presentation
Prepared By: RJO Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this agenda item is adopt the 2020 Preliminary Tax Levy.
2. Background. By State Law the City is required to adopt a preliminary property tax levy by
September 30th. The property tax levy has three components. The first is the operating levy which is
adopted to fund the General Fund Operating Budget. The second part is the Pavement Management Levy
that is needed to fund the City’s pavement maintenance plan. The final levy component is for the debt
service of the City’s outstanding bonds. The breakdown of the tax Levy is as follows.
General Fund - Operating $4,679,000
Pavement Management $617,450
Debt Service $711,000
Total $6,007,450
When compared to the 2019 tax levy, the 2020 levy is increasing by $372,000 or 6.6%. The levy for the
General Fund increasing 6.8%, the Debt Service Levy staying level, and the Pavement Management Levy
is increasing by $73,000. As discussed in the budget memo, $80,000 of the increase in the General Fund
is to cover an accounting change for routine street maintenance which has been moved from the Pavement
Management Fund into the General Fund. This means that the total increase in levy for streets is
$153,000 and reflects the City Council’s desire to have a fully funded road program. The Debt Service
Levy will remain at $711,000 until the 2023 levy year. That year the levy for debt will decrease by
$294,470 to a total of $416,530.
3. Staff Recommendation. Staff Recommends approval of the 2020 Preliminary Tax Levy.
COUNCIL ACTION REQUESTED
A motion to adopt the attached resolution adopting the 2020 Preliminary Tax Levy.
Exhibits
A. Levy Graph
B. Debt Schedule
C. Resolution
Item No.: 13 Date: September 23, 2019
Item Description: Adopt 2020 Preliminary Tax Levy
Presenter: Ron Olson,
Finance Director
Agenda
Section:
Finance Director
Report
Debt Issue
2010 MSA, PMP, Refunding
Tax Levy
MSA Funds
2014 Garage, Water, Refunding
Tax Levy
Transfers - Contract Revenue
Water Fund - Portion
2016 GO Refunding Bonds
Tax levy
Transfer - Water
Transfer - Sewer
Current Debt Service Sources
Total Levy Required
Total Transfers & Water Fund
Total MSA
Total
2019 2020 2021 2022 2023 2024 2025 2026
132,725 134,825 131,520 133,325 134,530 130,000 130,725
141,488 143,113 139,663 141,063 142,000 137,469 137,688 26,985
274,213 277,938 271,183 274,388 276,530 267,469 268,413 26,985
165,300 162,900 166,700 161,000 282,000 277,000 277,000 278,857
100,000 100,000 60,000 - - - - -
102,030 100,430 102,180 101,830 100,430 98,570 101,550 99,350
367,330 363,330 328,880 262,830 382,430 375,570 378,550 378,207
412,975 413,275 412,780 416,675
55,000 55,000 55,000 55,000
110,000 110,000 110,000 110,000
577,975 578,275 577,780 581,675
641,543 641,268 600,063 537,218 658,960 643,039 646,963 405,192
711,000 711,000 711,000 711,000 416,530 407,000 407,725 278,857
367,030 365,430 327,180 266,830 100,430 98,570 101,550 99,350
141,488 143,113 139,663 141,063 142,000 137,469 137,688 26,985
1,219,518 1,219,543 1,177,843 1,118,893 658,960 643,039 646,963 405,192
Debt Issue
2010 MSA, PMP, Refunding
Tax Levy
MSA Funds
2014 Garage, Water, Refunding
Tax Levy
Transfers - Contract Revenue
Water Fund - Portion
2016 GO Refunding Bonds
Tax levy
Transfer - Water
Transfer - Sewer
Current Debt Service Sources
Total Levy Required
Total Transfers & Water Fund
Total MSA
Total
2027 2028 2029
278,000 278,002
- -
101,920 99,310 101,500
379,920 377,312 101,500
379,920 377,312 101,500
278,000 278,002 -
101,920 99,310 101,500
- - -
379,920 377,312 101,500
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 1
A RESOLUTION ADOPTING THE PRELIMINARY 2019
TAX LEVY COLLECTIBLE IN 2020
BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin,
Minnesota, that the following sums be levied for the current year, collectible in 2020 upon the
taxable property in the City of Orono, for the following purposes:
General Fund - Operating $4,679,000
Pavement Management Levy 617,450
G.O Improvement Bond 2010 134,825
G.O. Improvement Bond 2014 162,900
G.O. Improvement Bond 2016 413,275
TOTAL ALL LEVIES $6,007,450
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the
County Auditor of Hennepin County, Minnesota.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held
September 23, 2019.
ATTEST:
______________________________ ______________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
AGENDA ITEM
Prepared By: RJO Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this agenda item is adopt the 2020 Preliminary General Fund Budget.
2. Background. Staff has been working on the 2020 General Fund budget since early May. As part of
the budget process, there have also been four Council work sessions where the City Council has had the
opportunity to provide input and direction to staff.
The preliminary budget that is being presented for approval tonight includes expenditures totaling
$9,143,200; an increase in expenditures of $565,920 (6.6%). The significant increases are the following.
Wages and Benefits (Personal Services) are increasing $296,160 (5.4%). This increase is broken down
as follows:
Non-Union Wages 3% $27,900
Police Unions (Sgrt and Patrol) 3% + Add Longevity Step $100,000
Admin and Public Works Unions 2.5% $25,250
Health Insurance $126/month/Employee $34,700
Elections Election Year $45,000
Worker’s Comp Ins Exp Rating Change $27,110
Step Increases $36,200
Total $296,160
Insurance expenditures are another category that is increasing significantly (30.5%). This $37,500
increase is due to two factors: one is a change in our loss ratio due to land use lawsuits, and the other is a
continuation of a trend of increasing costs related to police departments. There were two changes in
accounting practices that increased the General Fund budget, but did not increase overall spending. The
first was to move $80,000 in street maintenance from the Pavement Management Fund to the General
Fund. The Associated tax revenue was also moved to the General Fund. The other change was to the
accounting for the Toward Zero Deaths Grant. This increase of $119,500 is completely offset by an
increase in amount of grant revenue recorded. After accounting for these increases, the remaining
General Fund increases total $32,760 or 0.3%.
For revenues the General Fund budget also totals $9,143,200 and is increasing by $565,920. The largest
increase in revenues is the property tax line at $299,000. Other significant increases include $125,000 in
the State Grant line item which was also discussed in the expenditure section. Administrative Fees
charged to the utility Funds are increasing by $38,000 and are based on a percentage of the Finance and
Administration budgets. Coop Police Services are increasing by $57,170 and are the amounts charged to
the City’s of Spring Park, Minnetonka Beach and Mound for providing them police services. All other
revenue changes total $46,750 and represent 0.5% of the revenue budget.
3. Staff Recommendation. Staff Recommends approval of the 2020 Preliminary General Fund Budget.
Item No.: 14 Date: September 23, 2019
Item Description: Adopt 2020 Preliminary General Fund Budget
Presenter: Ron Olson
Finance Director
Agenda
Section:
Finance Director
Report
AGENDA ITEM
Prepared By: RJO Reviewed By: DJR Approved By: DJR
COUNCIL ACTION REQUESTED
A motion to adopt the attached resolution adopting the 2020 Preliminary General Fund Budget.
Exhibits
A. 2020 Revenues
B. 2020 Expenditures
C. Resolution
Revenue Source
2018
Actual
Y-T-D
Jul 31,2019
2019
Budget
2020
Budget
Increase
(Decrease)
Percentage
Increase
(Decrease)
Current Ad Valorem Taxes 4,270,048 2,210,426 4,380,000 4,679,000 299,000 6.8%
Delinquent Ad Valorem Taxes (36,921) 35,349 10,000 10,000 - 0.0%
Fiscal Disparities 34,614 18,247 - - - N/A
Personal Property Tax 19,534 20,362 - - - N/A
Forfieted Tax Sale Apportionmt - - - - - N/A
Rent Credit - - - - - N/A
Penalties and Interest-Taxes 831 1,453 - - - N/A
Property Taxes 4,288,106 2,285,838 4,390,000 4,689,000 299,000 6.8%
Beer & Liquor Licenses 7,125 - 7,000 7,100 100 1.4%
Cigarette Licenses 280 750 400 500 100 25.0%
Garbage Haulers Licenses 1,095 990 1,100 1,100 - 0.0%
Other Business License/Permit 11,275 6,986 6,500 10,000 3,500 53.8%
Dog Licenses 100 680 - - - N/A
Total Licenses 19,875 9,406 15,000 18,700 3,700 24.7%
Building Permits 577,582 328,727 400,000 425,000 25,000 6.3%
Zoning Permit 1,200 925 1,750 1,500 (250) -14.3%
Mechanical/Septic/Other 102,411 32,549 55,000 55,000 - 0.0%
Plumbing Permit 39,972 19,948 25,000 28,000 3,000 12.0%
Total Permits 721,165 382,148 481,750 509,500 27,750 5.8%
Federal Grant-other - - - - - N/A
Market Value Credit 392 - - - - N/A
Police State Aid 234,178 - 220,000 225,000 5,000 2.3%
Police Training Reimbursement 31,005 3,779 23,000 23,000 - 0.0%
PERA State Aid 7,219 3,610 7,220 - (7,220) -100.0%
State Grant-other 138,854 57,317 20,000 145,000 125,000 625.0%
Total Intergovernmental 411,648 64,706 270,220 393,000 122,780 45.4%
Administrative Charges for Svc 69,000 138,325 245,170 283,500 38,330 15.6%
General Taxable Sales/Service 3,852 1,082 1,000 2,000 1,000 100.0%
Assessments searches 200 100 300 200 (100) -33.3%
Plan Check/Site Exam Fees 320,621 207,864 190,000 200,000 10,000 5.3%
Cond Use-Variance-Dev Fees 20,405 14,135 17,000 19,000 2,000 11.8%
Engineering & Legal Fees 95,817 36,043 40,000 45,000 5,000 12.5%
Bldg Permits-mail in fees 320 - 700 - (700) -100.0%
On-site Septic Program fees 44,933 45,765 44,750 45,800 1,050 2.3%
Coop Agreement-public works 1,241 745 3,000 1,500 (1,500) -50.0%
InterDepartmental Services-PW - - - - - N/A
Brush Site Fees - 580 - 800 800 N/A
Off Leash Annual Pass 16,790 13,045 12,000 15,000 3,000 25.0%
Total Gen Govt Service Charges 573,178 457,684 553,920 612,800 58,880 10.6%
Coop Agreement-inspection 18,841 21,694 20,000 15,000 (5,000) -25.0%
Coop Agreement-police 2,307,980 2,108,382 2,370,830 2,428,000 57,170 2.4%
Police Special Services 150,000 68,609 90,000 100,000 10,000 11.1%
False Alarm Fees 900 650 2,000 1,000 (1,000) -50.0%
Police Reports 1,431 381 850 900 50 5.9%
Police Reserve Receipts - 100 300 - (300) -100.0%
Total Public Safety Service Charges 2,479,151 2,199,816 2,483,980 2,544,900 60,920 2.5%
Other Fines - - - - - N/A
Court Fines 70,820 41,064 80,000 80,000 - 0.0%
Drug Task Force - - - - - N/A
Dog Impound Fees 140 - 100 100 - 0.0%
Total Fines and Forfeits 70,960 41,064 80,100 80,100 - 0.0%
Interest on investments 69,482 - 95,910 80,600 (15,310) -16.0%
Interest-NOW account 474 244 500 500 - 0.0%
Total Investment Revenue 69,956 244 96,410 81,100 (15,310) -15.9%
Green Fees 109,792 78,388 110,000 110,000 - 0.0%
Rental-Golf carts & Club 47,691 29,041 49,000 48,000 (1,000) -2.0%
Beer Sales 10,152 5,875 8,000 10,000 2,000 25.0%
Pop Sales - - - - - N/A
Concessions-taxable 4,983 3,841 6,000 5,000 (1,000) -16.7%
Golf Ball Sales - 1,225 - 1,000 1,000 N/A
Pro Shop-taxable 2,075 872 3,000 2,000 (1,000) -33.3%
Pro Shop-nontaxable 277 68 - - - N/A
Other Golf Course Receipts 591 - - - - N/A
Cash Over/Short 50 9 - - - N/A
City of Orono
2020 Revenue Budget Summary
Revenue Source
2018
Actual
Y-T-D
Jul 31,2019
2019
Budget
2020
Budget
Increase
(Decrease)
Percentage
Increase
(Decrease)
City of Orono
2020 Revenue Budget Summary
Total Golf Course Receipts 175,609 119,316 176,000 176,000 - 0.0%
Utility Penalties 1,920 2,380 2,000 2,000 - 0.0%
Miscellaneous Revenue 4,488 3,457 3,000 4,700 1,700 56.7%
Rent Income 5,400 3,600 5,400 5,400 - 0.0%
Contributions & donations 2,517 2,500 - - - N/A
Refunds & Reimbursements 20,376 3,111 500 3,000 2,500 500.0%
Sale of Equipment 33,097 25,577 15,000 20,000 5,000 33.3%
Cash Over/Short - (1) - - - N/A
Filing fees-elections/plats 1,056 413 4,000 3,000 (1,000) -25.0%
Total Miscellaneous Revenue 68,855 41,037 29,900 38,100 8,200 27.4%
Total Revenue 8,878,504 5,601,259 8,577,280 9,143,200 565,920 6.6%
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 5,370,117 5,469,740 5,765,900 5.41%
Supplies & Maintenance 688,297 625,110 611,300 -2.21%
Insurances 98,846 122,810 160,300 30.53%
Professional Services 1,106,196 1,287,000 1,478,600 14.89%
Other Expenses 571,836 374,720 499,000 33.17%
Capital Outlay 197,547 184,000 185,000 0.54%
Transfers to Other Funds 837,703 400,000 400,000 0.00%
Contingencies 8,312 100,000 30,000 -70%
Purchases for Resale 8,909 13,900 13,100 -5.76%
Total 8,887,763 8,577,280 9,143,200 6.60%
2020 General Fund Budget
Major Expenditure Categories
City of Orono
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Mayor & Council 88,698 34,030 34,500 1.38%
Administration 340,623 434,470 426,800 -1.77%
Elections 20,037 7,160 69,500 870.67%
Assessing 185,750 185,000 203,000 9.73%
Finance 315,214 273,050 276,100 1.12%
Law/Legal Services 114,340 129,000 134,000 3.88%
Central Services 326,633 294,890 315,100 6.85%
Human Services 12,125 12,400 12,400 0.00%
Police 4,384,955 4,519,170 4,873,800 7.85%
Fire Protection Services 389,365 402,100 433,900 7.91%
Building & Zoning 707,346 695,910 713,300 2.50%
Engineering 15,655 20,000 20,000 0.00%
Street Maintenance 596,420 513,180 608,800 18.63%
Parks 187,857 218,440 230,000 5.29%
Golf Course 213,491 212,730 220,400 3.61%
Brush Site - - 13,100 N/A
Special Services 145,247 125,750 128,500 2.19%
Special Projects-Contingencies 8,312 100,000 30,000 -70.00%
Transfers to Other Funds 837,703 400,000 400,000 0.00%
Total General Fund Expenditures 8,889,770 8,577,280 9,143,200 6.60%
City of Orono
2020 General Fund Budget
Departmental Budgets
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 19,665 19,690 19,700 0.05%
City Wide Memberships 67,976 12,090 12,500 3.39%
Other Expenses 1,056 2,250 2,300 2.22%
88,698 34,030 34,500 1.38%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for City Council Representatives.
*City-wide Memberships are as follows:
Suburban Rate Authority
League of Minnesota Cities
Metro Cities
*Other Expenses includes training and meeting expenses.
2020 General Fund Operating Budget
Departmental Summary
Mayor & Council
City Council Total
41110
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and
general welfare of the citizens of Orono.
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 18,200 18,210 18,200 -0.05%
FICA 1,392 1,400 1,400 0.00%
Worker's Comp Insurance Prem 73 80 100 25.00%
Total Personal Services 19,665 19,690 19,700 0.05%
IT Services 0 800 800 0.00%
Memberships 67,976 12,090 12,500 3.39%
Training & Development 66 250 300 20.00%
Meeting Expenses 990 1,200 1,200 0.00%
Other Miscellaneous Charges 0 0 0 N/A
Total Other Expenses 69,032 14,340 14,800 3.21%
88,698 34,030 34,500 1.38%
City of Orono
2020 Line Item Budget
Mayor & Council
City Council Total
Other Expenses
Personal Services
41110
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 329,327 408,470 401,500 -1.71%
Supplies & Maintenance 207 300 300 0.00%
Professional Serivces 4,545 12,500 12,500 0.00%
Other Expenses 6,543 13,200 12,500 -5.30%
340,623 434,470 426,800 -1.77%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
Administration Total
2020 General Fund Operating Budget
Departmental Summary
Administration
41300
*Professional Services includes the city recorder for city council meetings.
*Other Expenses includes training and development, memberships in professional organizations for the
Administrative Staff, and the City Administrator's car allowance.
*Personal Services include the wages and employment taxes for the City Administrator and Administration Staff
(90%).
The City Clerk and Administrative Staff are also included in the Administration Department and perform various
function such as customer service, general administrative duties, permits and licensing, elections, data practices,
The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal
obligations, implementing policy established by the City Council and ensuring the successful management of all city
operations. In addition the City Administrator is responsible for overseeing the human resource function.
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 242,257 290,270 285,800 -1.54%
Full-Time Employees Overtime 434 1,300 1,300 0.00%
Part-Time Employees 0 0 0 N/A
Temporary/Seasonal Employees 8,910 10,500 10,500 0.00%
PERA 18,204 21,870 21,500 -1.69%
FICA 18,714 23,110 22,800 -1.34%
City Benefit Contribution 39,411 59,460 57,600 -3.13%
Unemployment Benefit Payments 0 0 0 N/A
Worker's Comp Insurance Prem 1,397 1,960 2,000 2.04%
Total Personal Services 329,327 408,470 401,500 -1.71%
Books & Periodicals 207 300 300 0.00%
Total Supplies & Maintenance 207 300 300 0.00%
IT Services 0 6,500 6,500 0.00%
Professional Services 4,545 6,000 6,000 0.00%
Total Professional Serivces 4,545 12,500 12,500 0.00%
City of Orono
Professional Services
Supplies & Maintenance
Personal Services
Administration
2020 Line Item Budget
41300
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Travel Expenses 750 4,000 3,500 -12.50%
General Advertising 0 0 0 N/A
Memberships 1,245 1,200 1,500 25.00%
Training & Development 1,444 4,500 4,000 -11.11%
Meeting Expenses 439 500 500 0.00%
Other Miscellaneous Charges 2,665 3,000 3,000 0.00%
Total Other Expenses 6,543 13,200 12,500 -5.30%
340,623 434,470 426,800 -1.77%
City of Orono
2020 Line Item Budget
Administration cont.
Other Expenses
Administration Total
41300
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 12,692 1,160 58,200 3365.52%
Supplies & Maintenance 3,315 5,000 3,400 -32.00%
Other Expenses 4,030 1,000 7,900 690.00%
20,037 7,160 69,500 619.27%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
Departmental Summary
Elections
Elections Total
41410
*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental,
training, meeting expenses and other miscellaneous expenses.
2020 General Fund Operating Budget
The Elections Department administers all federal, state, county, and municipal elections held in the city.
Temporary election judges are hired to provide the necessary staffing at polling locations, and for the operation of
voting machines. The Administrative Staff provides supervision to the election judges as needed and maintains
election records.
*Personal Services are the wages for the temporary election judges and Administration Staff (10%). 2020 is an
election year.
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 0 0 18,000 N/A
Full-Time Employees Overtime 0 1,000 1,000 0.00%
Temporary/Seasonal Employees 12,556 0 31,300 N/A
PERA 0 80 1,400 1650.00%
FICA 137 80 1,500 1775.00%
City Benefit Contribution 0 0 4,600 N/A
Worker's Comp Insurance Prem 0 0 400 N/A
Total Personal Services 12,692 1,160 58,200 3365.52%
Books & Periodicals 0 0 0 N/A
Equipment Parts & Accessories 2,725 5,000 2,500 -50.00%
Small Tools and Minor Equip 591 0 900 N/A
Total Supplies & Maintenance 3,315 5,000 3,400 -32.00%
Professional Services 0 0 500 N/A
Postage 397 1,000 1,000 0.00%
Travel Expenses 352 0 500 N/A
General Advertising 226 0 400 N/A
Building Rentals 0 0 0 N/A
Other Equipment Rentals 0 0 0 N/A
Training & Development 67 0 500 N/A
Meeting Expenses 1,543 0 2,800 N/A
Other Miscellaneous Charges 1,443 0 2,200 N/A
Total Other Expenses 4,030 1,000 7,900 690.00%
20,037 7,160 69,500 619.27%Elections Total
Other Expenses
Supplies & Maintenance
Personal Services
City of Orono
2020 Line Item Budget
41410
Elections
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Assessing Contract 185,750 185,000 203,000 9.73%
185,750 185,000 203,000 9.73%
PROGRAM DESCRIPTION & OBJECTIVES:
41550
Assessing
Assessing Total
The City maintains a renewable contract agreement with Hennepin County to provide Assessing services.
2020 General Fund Operating Budget
Departmental Summary
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Assessing Services 185,750 185,000 203,000 9.73%
Total Assessing Service 185,750 185,000 203,000 9.73%
185,750 185,000 203,000 9.73%
41550
Assessing Services
Assessing Total
City of Orono
2020 Line Item Budget
Assessing
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 310,761 262,750 265,700 1.12%
Supplies & Maintenance 0 0 0 N/A
Professional Services 293 4,900 5,000 2.04%
Other Expenses 707 5,400 5,400 0.00%
311,760 273,050 276,100 1.12%
PROGRAM DESCRIPTION & OBJECTIVES
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
Staff includes: Finance Director (90%), Accountant and Payroll/Utility Billing Clerk (50%).
Finance Total
Departmental Summary
Finance Department
41500
2020 General Fund Operating Budget
*Other Expenses includes training and development, and memberships in professional organizations for the
Finance Staff.
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is
responsible for preparing the budget document and annual report in accordance with generally accepted
accounting principles.
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 205,932 162,670 169,300 4.08%
Full-Time Employees Overtime 0 200 200 0.00%
Part-Time Employees 29,987 31,010 31,800 2.55%
Temporary/Seasonal Employees 1,164 0 0 N/A
PERA 17,408 14,530 15,100 3.92%
FICA 17,369 14,820 15,400 3.91%
City Benefit Contribution 37,278 38,120 32,400 -15.01%
Worker's Comp Insurance Prem 1,623 1,400 1,500 7.14%
Total Personal Services 310,761 262,750 265,700 1.12%
Books & Periodicals 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 N/A
Auditing and Acct'g Services 293 0 0 N/A
IT Services 0 4,900 5,000 2.04%
Total Professional Services 0 4,900 5,000 2.04%
Travel Expenses 392 1,500 1,500 0.00%
Memberships 315 400 400 0.00%
Training & Development 3,454 3,500 3,500 0.00%
Total Other Expenses 4,161 5,400 5,400 0.00%
314,921 273,050 276,100 1.12%Finance Total
41500
City of Orono
2020 Line Item Budget
Finance Department
Personal Services
Supplies & Maintenance
Professional Services
Other Expenses
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Professional Services 114,340 129,000 134,000 3.88%
114,340 129,000 134,000 3.88%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
2020 General Fund Operating Budget
Departmental Summary
Law/Legal Services
41600
Law/Legal Services Total
*Professional Services includes the costs associated with the contract with legal staff, prosecution costs, code
enforcement, and jail charges.
The City maintains a renewable contract agreement with two local legal firms to provide legal services. The Legal
Department provides professional representation and opinion on city services and operations.
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Legal-Retainer 0 0 0 N/A
Legal-Prosecution 35,762 40,000 40,000 0.00%
Legal-Consulting 72,928 75,000 80,000 6.67%
Code Enforcement 998 2,000 2,000 0.00%
Jail Charges 4,652 12,000 12,000 0.00%
Total Professional Services 114,340 129,000 134,000 3.88%
114,340 129,000 134,000 3.88%
2020 Line Item Budget
Law/Legal Services
Professional Services
Law/Legal Services Total
41600
City of Orono
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Supplies & Maintenance 121,379 60,500 79,000 30.58%
Professional Services 40,896 89,000 89,000 0.00%
Insurances 30,200 38,290 44,800 17.00%
Other Expenses 134,158 107,100 102,300 -4.48%
Capital Outlay & Transfers 0 0 0 N/A
326,633 294,890 315,100 6.85%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
2020 General Fund Operating Budget
Departmental Summary
Central Services
41900
*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.
*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city
operations.
*Insurance Expenses includes a portion of the City's general and liability insurance costs.
*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and
facilities.
The Central Services Department provides for those operating expenses that encompass all city departments. By
consolidating these expenditures, the City can more accurately determine the effectiveness of the costs and
benefits provided. The City maintains a renewable contract agreement with an outside janitorial service for
general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the costs
associated with the annual audit.
Central Services Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Office supplies 11,026 12,000 12,000 0.00%
Equipment Parts & Accessories 6,411 500 1,000 100.00%
Bldg/Grounds Maint. Supplies 3,482 3,500 3,500 0.00%
Repairs/Maint-Office Equip 6,839 500 500 0.00%
Repairs/Maint-Misc. Equip 211 3,000 3,000 0.00%
Repairs/Maint-Bldgs/Grounds 29,337 22,000 40,000 81.82%
Janitorial Services 18,959 19,000 19,000 0.00%
Software Licensing 45,115 0 0 N/A
Total Supplies & Maintenance 121,379 60,500 79,000 30.58%
Auditing and Acct'g Services 20,250 22,000 24,000 9.09%
Data Processing Communication 0 0 0 N/A
IT Services 0 49,000 50,000 2.04%
Professional Services 20,646 18,000 15,000 -16.67%
Insurance Agent of Record 0 0 0 N/A
Total Professional Services 40,896 89,000 89,000 0.00%
General Liability Ins 10,000 12,000 10,200 -15.00%
Umbrella Liability Ins 5,000 10,000 15,100 51.00%
Bonds Insurance 200 1,040 700 -32.69%
Boiler & Machinery Ins 1,300 0 0 N/A
Property Insurance 5,000 10,000 14,100 41.00%
Equipment Floaters Ins 1,300 0 0 N/A
Automotive Insurance 7,400 5,250 4,700 -10.48%
Total Insurances 30,200 38,290 44,800 17.00%
2020 Line Item Budget
Central Services
Supplies & Maintenance
Professional Services
Insurances
41900
City of Orono
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Bank Fees 18,503 20,000 23,000 15.00%
Telephone 12,724 10,000 12,000 20.00%
Postage (845)10,000 6,000 -40.00%
Internet/Other Communications 15,264 0 0 N/A
Printing & Publishing 21,853 16,000 22,000 37.50%
Gas & Electric 31,055 29,100 33,300 14.43%
Water Utilities 2,893 4,000 4,000 0.00%
Office Equipment Rental 20,591 17,500 1,500 -91.43%
Special Equipment Replacement 0 0 0 N/A
Other Miscellaneous Charges 12,120 500 500 0.00%
Total Other Expenses 134,158 107,100 102,300 -4.48%
Spec Assmts on Land & Int 0 0 0 N/A
Interest on Special Assmnts 0 0 0 N/A
Total Capital Outlay 0 0 0 N/A
326,633 294,890 315,100 6.85%
City of Orono
2020 Line Item Budget
Central Services cont.
Other Expenses
Capital Outlay
Central Services Total
41900
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Contributions 12,125 12,400 12,400 0.00%
12,125 12,400 12,400 0.00%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
The Gillespie Center 9,500
Orono Community Education 2,900
12,400
41800
*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations
include:
The Human Services Department is comprised of area organizations that provide equal opportunity in
employment, housing, public services, and education. The City maintains an affiliation with these organizations to
ensure a strong relationship with area communities and their citizens.
2020 General Fund Operating Budget
Departmental Summary
Human Services
Human Services Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Contributions to Civic Org's 12,125 12,400 12,400 0.00%
Total Other Expenses 12,125 12,400 12,400 0.00%
12,125 12,400 12,400 0.00%
Other Expenses
City of Orono
2020 Line Item Budget
Human Services
41800
Human Services Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 3,536,561 3,680,660 3,868,100 5.09%
Supplies & Maintenance 241,921 239,300 246,500 3.01%
Professional Services 105,067 212,630 224,000 5.35%
Insurances 55,000 71,000 102,100 43.80%
Other Expenses 248,859 131,580 248,100 88.55%
Capital Outlay 197,547 184,000 185,000 0.54%
4,384,955 4,519,170 4,873,800 7.85%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Police Department.
42110
Police Total
The Police Department provides for the public safety within Orono and several surrounding communities. This is
accomplished through preventive patrol, traffic enforcement, education, criminal investigation and prosecution.
Through renewable contract agreements, the city provides police services to the communities of Spring Park,
Minnetonka Beach, and Mound. Due to the nature of these cooperative agreements, the Police Department operates,
and is budgeted for as a 'cost center'. This enables the City to accurately determine the portion of operating costs that
pertain to each contract city.
Staff includes: Police Chief, Deputy Chief, Sergeant (4), Investigators (3), Patrol Officers (19), Community
Service Officer, Office Manager, Administrative Assistant (2)
*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and
facilities.
*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to
police operations.
*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.
*Professional Services includes the police records system, internet, animal care, and medical and psychological
Departmental Summary
Police Department
2020 General Fund Operating Budget
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 2,506,424 2,580,810 2,676,300 3.70%
Full-Time Employees Overtime 35,048 50,000 50,000 0.00%
Part-Time Employees 67,358 56,000 60,000 7.14%
Temporary/Seasonal Employees 0 0 0 N/A
PERA 391,268 418,860 459,300 9.65%
FICA 50,590 52,040 54,000 3.77%
City Benefit Contribution 371,872 397,880 418,500 5.18%
Unemployment Benefit Payments 0 0 0 N/A
Worker's Comp Insurance Prem 114,000 125,070 150,000 19.93%
Total Personal Services 3,536,561 3,680,660 3,868,100 5.09%
Office supplies 3,314 6,000 5,000 -16.67%
Books & Periodicals 462 1,000 1,000 0.00%
Motor Fuels & Lubricants 80,560 100,000 100,000 0.00%
Equipment Parts & Accessories 7,612 4,000 16,500 312.50%
Bldg/Grounds Maint. Supplies 202 1,300 1,000 -23.08%
Clothing & personal equipment 52,820 27,000 27,000 0.00%
Training Supplies 8,507 16,000 16,000 0.00%
Explorers Program expenses 3,337 4,000 4,000 0.00%
Small Tools and Minor Equip 7,781 5,000 5,000 0.00%
Repairs/Maint-Office Equip 3,413 500 1,000 100.00%
Repairs/Maint-Auto Equip 35,857 45,000 40,000 -11.11%
Repairs/Maint-Misc. Equip 4,297 8,000 7,000 -12.50%
Repairs/Maint-Bldgs/Grounds 9,009 6,500 7,500 15.38%
Janitorial Services 14,649 15,000 15,500 3.33%
Software Licensing 10,101 0 0 N/A
Total Supplies & Maintenance 241,921 239,300 246,500 3.01%
City of Orono
2020 Line Item Budget
Police Department
Personal Services
Supplies & Maintenance
42110
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Engineering-Consulting 0 0 0 N/A
Legal-Consulting 6,233 8,000 8,000 0.00%
LOGIS-Applications 83,004 110,790 112,500 1.54%
Data Processing Communication 3,511 6,000 6,000 0.00%
IT Services 0 72,840 80,000 9.83%
Animal Care 1,132 500 3,000 500.00%
Professional Services 11,187 14,500 14,500 0.00%
Insurance Agent of Record 0 0 0 N/A
Total Professional Services 105,067 212,630 224,000 5.35%
General Liability Ins 35,000 40,000 57,400 43.50%
Umbrella Liability Ins 10,000 15,000 24,900 66.00%
Property Insurance 1,000 1,000 1,100 10.00%
Equipment Floaters Ins 0 0 0 N/A
Automotive Insurance 9,000 15,000 18,700 24.67%
Insurance Deductibles 0 0 0 N/A
Total Insurances 55,000 71,000 102,100 43.80%
City of Orono
2020 Line Item Budget
Police Department cont.
Professional Services
Insurances
42110
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Telephone 20,333 23,230 24,000 3.31%
Postage 1,269 1,000 800 -20.00%
Internet/Other Communications 4,260 0 0 N/A
Travel Expenses 0 250 300 20.00%
General Advertising 0 0 0 N/A
Printing & Publishing 1,947 1,800 1,500 -16.67%
Gas & Electric 17,842 20,000 20,000 0.00%
Water Utilities 2,300 3,000 3,000 0.00%
Office Equipment Rental 5,478 4,500 3,000 -33.33%
EDP/Communications Equip Rent 26,320 23,000 26,000 13.04%
Memberships 6,650 5,000 5,500 10.00%
Towing Charges 515 0 0 N/A
Training & Development 23,876 38,000 38,000 0.00%
Distribution to Other Govmnts 120,671 0 119,500 N/A
Meeting Expenses 1,398 2,500 2,200 -12.00%
Special Equipment Replacement 14,451 5,000 0 -100.00%
Licenses & Taxes 1,273 1,300 1,300 0.00%
Other Miscellaneous Charges 276 3,000 3,000 0.00%
Total Other Expenses 248,859 131,580 248,100 88.55%
Automotive Equipment 144,220 160,000 164,000 2.50%
Furniture and Fixtures 0 0 0 N/A
Office Equip and Furnishings 2,727 3,000 0 -100.00%
IT Hardware & Applications 7,223 0 0 N/A
Other Equipment 43,377 21,000 21,000 0.00%
Total Capital Outlay 197,547 184,000 185,000 0.54%
4,384,955 4,519,170 4,873,800 7.85%
City of Orono
2020 Line Item Budget
Police Department cont.
Other Expenses
Capital Outlay
Police Total
42110
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Professional Services 389,365 402,100 433,900 7.91%
389,365 402,100 433,900 7.91%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreements with Long Lake.
2020 General Fund Operating Budget
Departmental Summary
Fire Protection Services
42260
The Fire Department is comprised of renewable contract agreements with the surrounding community of Long
Lake for fire suppression services.
Fire Protection Services Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Fire Services 389,365 402,100 433,900 7.91%
Professional Services 0 0 0 N/A
Total Professional Services 389,365 402,100 433,900 7.91%
389,365 402,100 433,900 7.91%
City of Orono
42260
2020 Line Item Budget
Fire Protection Services
Professional Services
Fire Protection Services Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 536,406 527,860 549,500 4.10%
Supplies & Maintenance 3,919 5,000 5,000 0.00%
Professional Services 160,394 139,180 146,800 5.47%
Other Expenses 6,626 23,870 12,000 -49.73%
707,346 695,910 713,300 2.50%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for Planning and Zoning Staff.
Building & Zoning Total
*Other Expenses includes training and development, and memberships in professional organizations for the
Planning & Zoning Staff.
*Professional Services include engineering, legal consulting services and contracted building inspections.
The Planning & Zoning Department oversees the development and redevelopment within the City in accordance
with established policies and guidelines. The policies and guidelines have been created and are enforced to
maintain the health, safety, and welfare of the public, as well as the aesthetics of the community.
Staff includes: Director of Community Development, Planners (2), Planning Assistant and Building Officials.
2020 General Fund Operating Budget
Departmental Summary
Building & Zoning
42400
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 417,978 399,530 415,400 3.97%
Full-Time Employees Overtime 0 200 200 0.00%
Part-Time Employees 0 0 0 N/A
Temporary/Seasonal Employees 0 0 0 N/A
PERA 30,430 29,980 31,200 4.07%
FICA 30,971 30,580 31,800 3.99%
City Benefit Contribution 54,608 65,260 68,300 4.66%
Unemployment Benefit Payments 0 0 0 N/A
Worker's Comp Insurance Prem 2,419 2,310 2,600 12.55%
Total Personal Services 536,406 527,860 549,500 4.10%
Books & Periodicals 255 500 500 0.00%
Motor Fuels & Lubricants 0 1,500 1,500 0.00%
Equipment Parts & Accessories 3,534 3,000 3,000 0.00%
Clothing & personal equipment 0 0 0 N/A
Small Tools and Minor Equip 0 0 0 N/A
Repairs/Maint-Auto Equip 0 0 0 N/A
Repairs/Maint-Misc. Equip 130 0 0 N/A
Total Supplies & Maintenance 3,919 5,000 5,000 0.00%
42400
Supplies & Maintenance
City of Orono
2020 Line Item Budget
Building & Zoning
Personal Services
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Engineering-Consulting 18,194 5,000 5,000 0.00%
GIS/Mapping 0 0 3,000 N/A
Legal-Consulting 14,863 16,000 15,000 -6.25%
Inspection Services 116,250 90,000 90,000 0.00%
Bank Fees 4 0 0 N/A
IT Services 0 8,180 23,800 190.95%
Professional Services 11,085 20,000 10,000 -50.00%
Total Professional Services 160,394 139,180 146,800 5.47%
Telephone 458 0 500 N/A
Travel Expenses 1,296 2,250 2,000 -11.11%
General Advertising 1,057 500 500 0.00%
Other Equipment Rentals 0 0 0 N/A
Software Licensing 559 15,600 0 -100.00%
Memberships 859 1,200 1,600 33.33%
Training & Development 2,167 3,020 7,400 145.03%
Meeting Expenses 178 1,200 0 -100.00%
Licenses & Taxes 52 100 0 -100.00%
Total Other Expenses 6,626 23,870 12,000 -49.73%
707,346 695,910 713,300 2.50%
City of Orono
2020 Line Item Budget
Building & Zoning cont.
42400
Building & Zoning Total
Professional Services
Other Expenses
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Professional Services 15,655 20,000 20,000 0.00%
Engineering Total 15,655 20,000 20,000 0.00%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
2020 General Fund Operating Budget
Departmental Summary
Engineering
43170
*Professional Services are the costs associated with the contract agreement with the engineering firm.
The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering
Department provides professional representation and opinion on city services and operations.
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Engineering-Retainer 0 0 0 N/A
Engineering-Consulting 15,655 20,000 5,000 -75.00%
GIS/Mapping 0 0 15,000 N/A
Total Professional Services 15,655 20,000 20,000 0.00%
15,655 20,000 20,000 0.00%
City of Orono
2020 Line Item Budget
Engineering
Professional Services
Engineering Total
43170
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 356,636 282,060 293,200 3.95%
Supplies & Maintenance 192,913 184,370 176,100 -4.49%
Professional Services 697 3,270 96,800 2860.24%
Other Expenses 44,166 43,480 42,700 -1.79%
594,413 513,180 608,800 18.63%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
*Other Expenses include electricity costs for street lighting and employee development.
Public Works Total
Staff includes: Director of Public Works/City Engineer (15%), Public Works Supervisors (25%),
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and
equipment maintenance.
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition.
Standard maintenance includes seal-coating, patching, snow plowing, and sweeping. Due to its excess storage
capacity, the City maintains cooperative agreements with surrounding communities for storage and sale of
salt/sand supplies.
Departmental Summary
Public Works Department
2020 General Fund Operating Budget
43000
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 239,821 183,520 191,000 4.08%
Full-Time Employees Overtime 14,024 11,000 11,000 0.00%
PERA 15,639 14,590 15,200 4.18%
FICA 15,631 14,890 15,400 3.43%
City Benefit Contribution 46,067 41,430 44,200 6.69%
Unemployment Benefit Payments 6,157 0 0 N/A
Worker's Comp Insurance Prem 19,296 16,630 16,400 -1.38%
Total Personal Services 356,636 282,060 293,200 3.95%
Books & Periodicals 0 170 0 -100.00%
Motor Fuels & Lubricants 35,000 35,000 0 -100.00%
Equipment Parts & Accessories 16,229 24,000 0 -100.00%
Vehicle Equipment & Parts 8,000 8,000 0 -100.00%
Street Maint. Materials/Supply 67,886 50,000 54,000 8.00%
Clothing & personal equipment 6,484 4,000 7,400 85.00%
Small Tools and Minor Equip 2,000 3,000 3,000 0.00%
Telephone 678 200 1,700 750.00%
Repairs/Maint-Auto Equip 10,000 10,000 0 -100.00%
Repairs/Maint-Misc. Equip 10,672 20,000 0 -100.00%
Repairs/Maint-Bldgs/Grounds 13,612 10,000 10,000 0.00%
Contracted Street Maint.22,351 20,000 100,000 400.00%
Total Supplies & Maintenance 192,913 184,370 176,100 -4.49%
Supplies & Maintenance
Personal Services
City of Orono
2020 Line Item Budget
Public Works Department
43000
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
PW Engineering-Consulting 332 0 800 N/A
GIS/Mapping 0 0 800 N/A
IT Services 0 3,270 3,500 7.03%
Fleet Services 0 0 91,700 N/A
Professional Services 365 0 0 N/A
Total Professional Services 697 3,270 96,800 2860.24%
Travel Expenses 205 175 200 14.29%
Gas & Electric 2,308 4,880 2,700 -44.67%
Street Lighting 28,069 29,000 29,000 0.00%
EDP/Communications Equip Rent 1,763 1,145 2,400 109.61%
Other Equipment Rentals 9,277 4,000 4,000 0.00%
Software Licensing 0 0 0 N/A
Memberships 334 250 300 20.00%
Training & Development 1,965 3,500 3,500 0.00%
Licenses & Taxes 176 250 300 20.00%
Other Miscellaneous Charges 69 280 300 7.14%
Total Other Expenses 44,166 43,480 42,700 -1.79%
594,413 513,180 608,800 18.63%
City of Orono
2020 Line Item Budget
Public Works Department cont.
Other Expenses
Public Works Total
43000
Professional Services
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 90,194 127,210 134,500 5.73%
Supplies & Maintenance 82,296 80,400 78,000 -2.99%
Professional Services 4,950 1,980 8,400 324.24%
Other Expenses 10,417 8,850 9,100 2.82%
187,857 218,440 230,000 5.29%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with equipment rental.
Parks Total
45200
Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%),
Maintenance Workers (5%)
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city
participates in a joint recreation program with area organizations to ensure a community-wide effort in providing
adequate recreational facilities.
2020 General Fund Operating Budget
Departmental Summary
Parks
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 56,793 75,920 79,400 4.58%
Full-Time Employees Overtime 534 0 0 N/A
Part-Time Employees 0 0 0 N/A
Temporary/Seasonal Employees 9,252 14,650 15,700 7.17%
PERA 4,177 5,700 6,000 5.26%
FICA 4,333 6,930 7,300 5.34%
City Benefit Contribution 10,511 16,230 17,400 7.21%
Worker's Comp Insurance Prem 4,594 7,780 8,700 11.83%
Total Personal Services 90,194 127,210 134,500 5.73%
Motor Fuels & Lubricants 69 500 0 -100.00%
Equipment Parts & Accessories 1,984 500 0 -100.00%
Bldg/Grounds Maint. Supplies 9,197 10,000 10,000 0.00%
Park Initiatives 9,584 10,000 10,000 0.00%
Repairs/Maint-Auto Equip 474 200 0 -100.00%
Repairs/Maint-Misc. Equip 959 1,200 0 -100.00%
Repairs/Maint-Bldgs/Grounds 60,028 58,000 58,000 0.00%
Total Supplies & Maintenance 82,296 80,400 78,000 -2.99%
Engineering-Consulting 30 0 0 N/A
IT Services 0 840 1,000 19.05%
Fleet Services 0 0 6,300 N/A
Professional Services 4,920 1,140 1,100 -3.51%
Total Professional Services 4,950 1,980 8,400 324.24%
Personal Services
Supplies & Maintenance
Professional Services
City of Orono
2020 Line Item Budget
Parks
45200
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Telephone 245 0 400 N/A
Travel Expenses 0 0 0 N/A
Printing & Publishing 257 0 500 N/A
Gas & Electric 349 550 600 9.09%
Other Equipment Rentals 7,891 7,000 7,000 0.00%
Software Licensing 1,047 1,000 0 -100.00%
Meeting Expenses 0 0 0 N/A
Licenses & Taxes 581 300 500 66.67%
Other Miscellaneous Charges 46 0 100 N/A
Contributions to Civic Org's 0 0 0 N/A
Total Other Expenses 10,417 8,850 9,100 2.82%
187,857 218,440 230,000 5.29%
City of Orono
2020 Line Item Budget
Other Expenses
Parks Total
Parks cont.
45200
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 116,089 119,130 122,900 3.16%
Supplies & Maintenance 41,418 33,840 23,900 -29.37%
Insurances 13,646 13,520 13,300 -1.63%
Other Expenses 33,429 32,340 47,200 45.95%
Purchases for Resale 8,909 13,900 13,100 -5.76%
213,491 212,730 220,400 3.61%
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees
Other Expenses include utilities, golf cart rental, and advertising.
2020 General Fund Operating Budget
Departmental Summary
Golf Course
Supplies & Maintenance include general operating supplies for the course and equipment repairs and
maintenance.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
45210
Golf Course Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 37,180 36,210 38,200 5.50%
Full-Time Employees Overtime 344 0 0 N/A
Part-Time Employees 0 0 0 N/A
Temporary/Seasonal Employees 56,480 57,040 58,200 2.03%
PERA 3,790 2,720 2,900 6.62%
FICA 4,347 7,140 7,400 3.64%
City Benefit Contribution 7,980 8,080 8,800 8.91%
Unemployment Benefit Payments 75 0 0 N/A
OPEB Expense 0 0 0 N/A
Worker's Comp Insurance Prem 5,893 7,940 7,400 -6.80%
Total Personal Services 116,089 119,130 122,900 3.16%
Office supplies 262 0 300 N/A
Motor Fuels & Lubricants 1,068 3,500 0 -100.00%
Equipment Parts & Accessories 4,151 2,500 0 -100.00%
Bldg/Grounds Maint. Supplies 9,560 7,200 8,500 18.06%
Clothing & personal equipment (128)300 500 66.67%
Small Tools and Minor Equip 1,763 500 500 0.00%
Repairs/Maint-Office Equip 0 100 100 0.00%
Repairs/Maint-Auto Equip 2,000 300 0 -100.00%
Repairs/Maint-Misc. Equip 3,791 5,440 0 -100.00%
Repairs/Maint-Bldgs/Grounds 18,951 14,000 14,000 0.00%
Total Supplies & Maintenance 41,418 33,840 23,900 -29.37%
City of Orono
2020 Line Item Budget
Golf Course
Personal Services
Supplies & Maintenance
45210
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
General Liability Ins 7,500 7,500 7,400 -1.33%
Umbrella Liability Ins 1,500 1,500 1,500 0.00%
Boiler & Machinery Ins 300 350 400 14.29%
Property Insurance 2,300 2,650 2,700 1.89%
Equipment Floaters Ins 300 350 300 -14.29%
Automotive Insurance 370 370 400 8.11%
Dram Shop Insurance 1,376 800 600 -25.00%
Total Insurances 13,646 13,520 13,300 -1.63%
Engineering-Consulting 383 0 0 N/A
Bank Fees 3,431 5,000 3,700 -26.00%
IT Services 0 1,640 2,000 21.95%
Fleet Services 0 0 14,100 N/A
Professional Services 404 0 0 N/A
Telephone 2,926 3,300 3,300 0.00%
Travel Expenses 0 0 0 N/A
General Advertising 859 1,750 1,800 2.86%
Printing & Publishing 1,723 750 1,300 73.33%
Gas & Electric 8,313 8,500 8,700 2.35%
Other Equipment Rentals 14,376 10,200 11,000 7.84%
Memberships 150 300 300 0.00%
Training & Development 116 150 200 33.33%
Special Equipment Replacement 0 0 0 N/A
Licenses & Taxes 325 550 600 9.09%
Other Miscellaneous Charges 424 200 200 0.00%
Total Other Expenses 33,429 32,340 47,200 45.95%
Insurances
Other Expenses
City of Orono
2020 Line Item Budget
Golf Course cont.
45210
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
PURCHASES FOR RESALE 0 0 0 N/A
Beer For Resale 3,498 3,800 3,800 0.00%
Soft Drinks For Resale 2,860 3,600 3,600 0.00%
Concessions For Resale-Txbl 582 1,500 1,500 0.00%
Concessions For Resale-NonTax 1,037 2,500 2,300 -8.00%
Pro Shop Items For Resale 932 2,500 1,900 -24.00%
Other For Resale 0 0 0 N/A
Total Purchases for Resale 8,909 13,900 13,100 -5.76%
213,491 212,730 220,400 3.61%
Purchases for Resale
Golf Course Total
Golf Course cont.
City of Orono
2020 Line Item Budget
45210
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 0 0 11,600 N/A
Supplies & Maintenance 0 0 300 N/A
Insurances 0 0 100 N/A
Other Expenses 0 0 1,100 N/A
0 0 13,100 N/A
PROGRAM DESCRIPTION & OBJECTIVES:
The Brush Site provides a place for residents and contractors to drop off tree branches and brush.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Brush Site.
Staff includes: Brush Site Attendant
Insurances include the brush site's share of the City's general insurance polices.
Supplies & Maintenance include general operating supplies for repair and maintenance of the brush site.
Other Expenses include convenience fee, IT services, insurance, gas/electricity, repairs/maintenance and
equipment rental.
Brush Site
2020 General Fund Operating Budget
Departmental Summary
Brush Site Total
45220
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Temporary/Seasonal Employees 0 0 10,800 N/A
FICA 0 0 800 N/A
Total Personal Services 0 0 11,600 N/A
Bldg/Grounds Maint. Supplies 0 0 300 N/A
Bank Fees 0 0 0 N/A
IT Services 0 0 300 N/A
General Liability Ins 0 0 100 N/A
Gas & Electric 0 0 300 N/A
Repairs/Maint-Bldgs/Grounds 0 0 500 N/A
Other Equipment Rentals 0 0 0 N/A
Total Other Expenses 0 0 1,500 N/A
0 0 13,100 N/ABrush Site Total
Other Expenses
City of Orono
2020 Line Item Budget
Brush Site
45220
Personal Services
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 61,785 40,750 41,000 0.61%
Professional Services 83,462 85,000 87,500 2.94%
145,247 125,750 128,500 2.19%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES (Reimbursed):
*Personal Services include Police Officer overtime wages for security work and/or traffic control.
*Professional Services include legal and engineering review expense for land use applications.
The Special Services Department provides a separate 'cost center' for tracking city-provided consulting and Police
special service details. Orono residentswho apply for land use variations are subject to be billed for any additional
staff, legal, and engineering time that is spent reviewing their application. Thesecharges are recorded in this
departmental budget, and the applicants are subsequently billed for this additional time. Orono businesses or
residentswho wish to contract with the city for Police security or traffic control are billed for the officers time. The
City's costs are recorded in this departmentalbudget, and are offset by the revenues received from the requesting
parties.
43280
2020 General Fund Operating Budget
Departmental Summary
Special Services -Consulting & Police
Special Services-Consulting & Police Total
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Overtime 53,543 35,000 35,000 0.00%
PERA 7,555 5,250 2,600 -50.48%
FICA 687 500 2,700 440.00%
City Benefit Contribution 0 0 0 N/A
Worker's Comp Insurance Prem 0 0 700 N/A
Total Personal Services 61,785 40,750 41,000 0.61%
Engineering-Consulting 63,323 75,000 73,000 -2.67%
Legal-Consulting 19,885 10,000 14,500 45.00%
Professional Services 254 0 0 N/A
Special Projects, Contingency 0 0 0 N/A
Total Professional Services 83,462 85,000 87,500 2.94%
Special Services-
145,247 125,750 128,500 2.19%
Personal Services
Professional Services
Consulting & Police Total
City of Orono
2020 Line Item Budget
Special Services -Consulting & Police
43280
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Personal Services 0 0 0 N/A
Professional Services 0 0 0 N/A
Other Expenses 0 0 0 N/A
Capital & Transfers 837,703 400,000 400,000 0.00%
Contingency Items 8,312 100,000 30,000 -70.00%
Special Projects-Contingencies Total 846,015 500,000 430,000 -14.00%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
* Transfers are as follows:
Improvement and Equipment Outlay Fund 300,000
2014 Improvement Bond Debt Service Fund 100,000
400,000
8,884,309 8,577,280 9,143,200 6.60%
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that
benefit the entire city, and for any unforseen circumstances that produces additional expenses. This department
also provides for operating transfers to other funds.
*Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget
cycle.
43290
GENERAL FUND TOTAL
2020 General Fund Operating Budget
Departmental Summary
Special Projects-Contingencies
2018
Actual
2019
Budget
2020
Recommended
%
Increase
(Decrease)
Full-Time Employees Regular 0 0 0 N/A
Total Personal Services 0 0 0 N/A
Engineering-Consulting 0 0 0 N/A
Professional Services 0 0 0 N/A
Total Professional Services 0 0 0 N/A
Other Miscellaneous Charges 0 0 0 N/A
Total Other Expenses 0 0 0 N/A
Land 0 0 0 N/A
Operating Transfers 837,703 400,000 400,000 0.00%
Total Capital & Transfers 837,703 400,000 400,000 0.00%
Special Projects, Contingency 8,312 100,000 30,000 -70.00%
Total Contingency Items 8,312 100,000 30,000 -70.00%
846,015 500,000 430,000 -14.00%
8,887,470 8,577,280 9,143,200 6.60%
Contingency Items
Special Projects-Contingencies Total
GENERAL FUND TOTAL
Special Projects-Contingencies
Personal Services
Professional Services
Other Expenses
Capital & Transfers
City of Orono
2020 Line Item Budget
43290
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
A RESOLUTION TO ADOPT THE
PRELIMINARY 2020 GENERAL FUND BUDGET
BE IT RESOLVED, by the City Council of the City of Orono, County of
Hennepin, Minnesota that the preliminary 2020 General Fund budget is determined to be as
follows:
ESTIMATED REVENUES
Taxes - General $4,689,000
Licenses and Permits 528,200
Intergovernmental 393,000
Charges for Services 3,157,700
Fines and Forfeits 80,100
Interest Income 81,100
Recreation Fees 176,000
Miscellaneous 38,100
TOTAL $9,143,200
APPROPRIATED EXPENDITURES
General Government $1,471,400
Public Safety 5,836,000
Street Maintenance 608,800
Parks and Recreation 463,500
Engineering - Unallocated 20,000
Reimbursable Expenditures 128,500
Special Projects and Contingency 30,000
Capital Outlay 185,000
Transfers to Other Funds 400,000
TOTAL $9,143,200
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting
held September 23, 2018.
ATTEST:
____________________________________ ____________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
AGENDA ITEM
Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR
1. Purpose. To consider an amendment to the City Code related to Average Lake Shore Setback.
2. Background. At its meeting on September 9th, the Council directed staff to prepare an ordinance
for adoption, reflecting desired language offered by the Mayor. The Council did not want to
make wholesale changes to the Average Lake Shore regulations, but to provide an avenue to
support improvements that do not increase the impact in neighboring properties in certain lot
configurations.
The City attorney and staff slightly revised the language to avoid unintended consequences and
loopholes.
Staff has prepared an exhibit that applies the new language to the sample lots introduced earlier.
In most situations, there is no change; the current definition of ALS is employed, shown as a
black dashed line. In lots where the shoreline is convex (outward extending into the lake), the
new language is applied. This new setback is shown in red. In these three examples, the ALS
moves closer to the lake, though not impacting the view.
3. Public Comment. No comments were offered during the public hearing at the Planning
Commission on August 19th. Since then, a number of written comments have been provided.
4. Staff Recommendation. Staff recommends adoption as drafted.
COUNCIL ACTION REQUESTED
City Council should adopt the ordinance as drafted.
Exhibits
A. Draft Ordinance
B. Sample Lots
C. Comments recieved
References
Planning Commission packet dated Aug 19, 2019
City Council packet dated September 9, 2019
Item No.: 15 Date: September 23, 2019
Item Description: LA19-000053 – City of Orono Text Amendment related to Average
Lakeshore Setback
Presenter: Jeremy Barnhart, AICP
Community Development Director
Agenda
Section:
Planning Department
Report
1
ORDINANCE NO. ___, THIRD SERIES 1
2
CITY OF ORONO 3
HENNEPIN COUNTY, MINNESOTA 4
5
AN ORDINANCE AMENDING THE CODE OF ORDINANCES 6
PERTAINING TO AVERAGE LAKESHORE SETBACK 7
8
9
10
THE CITY COUNCIL OF ORONO ORDAINS: 11
12
SECTION 1. Chapter Sec. 78-1279 Placement of Buildings and structures on lots 13
shall be amended to read as follows: 14
15
(6) Average lakeshore setback. No principal or accessory building shall be located closer to 16
the lakeshore than the average distance from the shoreline of existing residence buildings on 17
adjacent lots; The most lakeward protrusion except that tThis does not apply to patios and 18
other accessory structures less than 42 inches above existing grade, stairways, lifts, landings, 19
lockboxes, flagpoles and pump houses. Further, the average lakeshore setback shall apply 20
only to classified lakes and shall no t apply to tributaries. The average lakeshore setback line 21
shall be a straight line connecting the most lakeward protrusions of the residence buildings on 22
the immediately adjacent lakeshore lots. 23
a. In situations where improvement is proposed on a lot adjacen t to a vacant lot or right-24
of-way, the average lake shore setback shall be equivalent to the setback of the most 25
lakeward protrusion of the residence building on the immediately adjacent improved 26
lakeshore lot. 27
b. In situations where the average lake shore setback line bisects the principal structure 28
building located on either adjacent lot , the next most adjacent lake side point of the 29
bisected principal structure building shall be used for determining the average 30
lakeshore setback. 31
SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its 32
passage and publication. 33
ADOPTED this _____ day of _____, 2019 on a vote of __ ayes and __ nays by the 34
City Council of Orono, Minnesota. 35
36
ATTEST: 37
38
39
40
______________________________ _____________________________ 41
Anna Carlson, City Clerk Dennis Walsh, Mayor 42
43
44
Ordinance published in The Laker and The Pioneer newspapers the week of ________, 2019. 45
Exhibit A-1
LA19-53
September 23, 2019
From:Aaron H. Printup
To:Jeremy Barnhart; Dustin Rief
Subject:FW: House proposed for Jones property is using new sightlines
Date:Friday, September 13, 2019 1:39:10 AM
From: Penny Saiki [psaiki@icloud.com]
Sent: Thursday, September 12, 2019 9:55 PM
To: niels031 ; davekayowen ; mkieper ;
tchalupsky ; ssmarks ; Irene Standa; SUZY; kellih ;
greg_becker ; Kelle M Bowe; George Jones; gstickney
Cc: Mary Tucker; Wendy Dankey; Aaron H. Printup; Helena Seidel; kevin Kennefick; Allen + Judy
Schefers; Judy Carlson Dave Parupsky; Chuck+ Downey; Tessa Marchessault; Mike Drazan; Scott Standa;
Sam Blankenship; Peter Graffunder; Larry and Kathy Elsen; Ruthie Wolfe; Rosie Iversen; Patty Bailey;
pyorks@cbburnet.com; Pat Dave Spilseth; Trina Determan; Margaret Demshar; Casie Kindle; Reed
Larson; Jeff Essen; Karl Freienmuth
Subject: Re: House proposed for Jones property is using new sightlines
Sorry, needed to delete old string!
Penny Saiki
On Sep 12, 2019, at 9:41 PM, Penny Saiki <psaiki > wrote:
Hello,
The council quietly passed the revisions to the sightline determinations last
Monday.
The house proposed for the Jones property is being reviewed at the Planning
Meeting this Monday, September 16, at 6:30, using the new rules.
This is the first use of it on Casco Point, maybe for all of Orono. The sightlines
for the adjacent properties are being affected. If you are enjoying your views of
the lake, you may be interested in helping your neighbors keep theirs. This is just
the beginning as people make changes to their houses through variances and
existing houses out of original compliance.
I’d like to keep the lake character rather than develop all the shore into spaces
more characteristic of a suburb. We have the lake and natural spaces that are
unique. I’m going to support the neighbors who in the past have respected others’
sightlines in their designs.
Please join me to maintain what we like about living here.
Penny Saiki
psaiki
BACKGROUND- the changes are listed in the links at the end of the edited Hueler appeal
circulated last Monday.
...relative to the average lakeshore setback. Any changes
to City Code are significant! The proposal presents a
potentially dramatic departure from the long standing
rules regarding lakeshore building set-backs. It may also
dramatically alter the current preservation of our
lakeshore and well established view protections.
The only way this vote can be delayed or modified is if
all of you object to the vote that the majority of tax
paying citizens have been unaware was imminent.
Apparently the City Council met privately in a workshop
setting in mid-August to evaluate the definition of the
average lakeshore setback and then proceeded to request
that the Planning Commission come up with proposed
changes. These changes are now due to be voted
on tomorrow night and yet it is highly likely that very
few of you have any idea of what these changes mean to
you or your neighbors. We ask that you object to any
form of a vote until the public has been fully informed
relative to the impact these changes will have on all of us
as property owners and our community as a whole.....Our
government can only represent us well when we are
informed and speak up for what is in the best interest of
our community as a whole. Please see the links below:
http://oronomn.granicus.com/GeneratedAgendaViewer.php?
view_id=1&event_id=380
https://oronomn.granicus.com/MetaViewer.php?
view_id=1&event_id=380&meta_id=31449
Kelli and Greg Hueler
(There were not enough people to stop the vote last week, so the new determinations passed.-
PS 9/12/19)
From:Dustin Rief
To:Jeremy Barnhart
Subject:FW: Lakeshore Setback Changes
Date:Monday, September 9, 2019 3:04:44 PM
Attachments:image002.png
FYI
Cordially,
Dustin J. Rief
City Administrator
City of Orono
2750 Kelley Parkway
Orono, MN 55356
Phone: 952-249-4600
Fax: 952-249-4616
Email: drief@ci.orono.mn.us
Web: http://www.ci.orono.mn.us/
From: Bohn, Bonnie K [mailto:BBohn ]
Sent: Monday, September 9, 2019 2:50 PM
To: Denny Walsh
Cc: dmarkhector ; Victoria Seals; Dustin Rief
Subject: Re: Lakeshore Setback Changes
We would like to go on record that we are objecting to the vote tonight and are asking for
additional time for the citizens of Orono to review this matter.
Thank you for your consideration.
Bonnie Bohn
From: Denny Walsh <dwalsh2@ci.orono.mn.us>
Sent: Monday, September 9, 2019 2:39 PM
To: Bohn, Bonnie K <BBohn >
Cc: dmarkhector <dmarkhector >; Victoria Seals <vseals@ci.orono.mn.us>;
Dustin Rief <drief@ci.orono.mn.us>
Subject: RE: Lakeshore Setback Changes
The only issue I am aiming to fix is that an average lakeshore sight line cannot go thru a principal
structure. So this would keep the language the same with that minor modification.
Dennis Walsh
Orono Mayor
612.414.5055
From: Denny Walsh
Sent: Monday, September 09, 2019 2:30 PM
To: Bohn, Bonnie K
Cc: dmarkhector Victoria Seals; Dustin Rief
Subject: RE: Lakeshore Setback Changes
What impact was it on pence lane related to this issue that you are referring to?
That is why we have public notices. We are fixing a very simple issue here. If you have a particular
concern please explain.
Thanks,
Dennis Walsh
Orono Mayor
612.414.5055
From: Bohn, Bonnie K [BBohn
Sent: Monday, September 09, 2019 2:25 PM
To: Denny Walsh
Cc: dmarkhector Victoria Seals
Subject: Re: Lakeshore Setback Changes
We understand that. But the citizens that you serve were not made aware and we should
have some time to understand this, as it impacts us personally. We have noticed the big
impact on Pence Lane.
Bonnie Bohn
From: Denny Walsh <dwalsh2@ci.orono.mn.us>
Sent: Monday, September 9, 2019 2:12 PM
To: Bohn, Bonnie K <BBohn >
Cc: dmarkhector <dmarkhector >; Victoria Seals <vseals@ci.orono.mn.us>
Subject: RE: Lakeshore Setback Changes
I appreciate the thoughts. Nothing has been rushed through. We have been talking about this for a while
and it has been vetted at the Planning Commission.
If you have any specific issues you are concerned about please advise & we will discuss.
Thanks,
Dennis Walsh
Orono Mayor
612.414.5055
From: Bohn, Bonnie K [BBohn ]
Sent: Monday, September 09, 2019 2:03 PM
To: Denny Walsh
Cc: dmarkhector
Subject: Re: Lakeshore Setback Changes
Our concern is that homeowners are not aware of the vote. We just found out about it this
morning. I am certain if we just found out about it, the majority of lakeshore homeowners in
Orono are not aware of it. We are confident that if the taxpayers in Orono were aware, that
there would be strong concern. We strongly feel that changing the city code regarding
lakeshore setbacks, should be clearly understood by the public. Thank you for your
consideration.
Bonnie Bohn
From: Denny Walsh <dwalsh2@ci.orono.mn.us>
Sent: Monday, September 9, 2019 12:57 PM
To: Bohn, Bonnie K <BBohn >
Cc: dmarkhector <dmarkhector >
Subject: RE: Lakeshore Setback Changes
Do you have a particular issue with what we are trying to fix?
If so please advise so that I understand the issue.
Thanks,
Dennis Walsh
Orono Mayor
612.414.5055
From: Bohn, Bonnie K
Sent: Monday, September 09, 2019 12:48 PM
To: Denny Walsh
Cc: dmarkhector
Subject: Lakeshore Setback Changes
Dennis,
We were just made aware today that the city council will be voting on changing the lakeshore
setback tonight. Because we are all stewards of this beautiful lake and the setbacks impact all
of us, we believe that this should be reviewed further and publicly. At the very least, a notice
should be mailed to all lakeshore home owners. Upon reviewing the notes from the
workshop, we noted that Matt Johnson stated the setbacks should remain the same. We agree
with that. If some change should occur, we feel that homeowners need to have a clear
understanding of that change before it is voted on. We understand that dealing with variance
applications may seem to be redundant to the city council at times, but we feel that changing
the code could potentially cause more damage to the lake and grant advantages to those
building/remodeling over those homeowners with older homes Please delay the vote until
further public discussion can occur. We will try to attend the meeting tonight, but given the
short notice, we may not be able to attend. Thank you for your consideration and keep in
mind that it is extremely important to be a good steward of the beautiful treasure of Lake
Minnetonka. It is only ours for a short time, but the impact will be forever.
Bonnie Bohn Hector
Sent from my Galaxy phone
*Wire Fraud is Real*. Before wiring any money, call the intended recipient at a number you
know is valid to confirm the instructions. Additionally, please note that the sender does not
have authority to bind a party to a real estate contract via written or verbal communication.
From:Victoria Seals
To:Bohn, Bonnie K
Cc:dmarkhector ; Jeremy Barnhart; Dustin Rief; Denny Walsh
Subject:Re: Lakeshore Setback changes
Date:Monday, September 9, 2019 2:10:32 PM
Bonnie
Thanks for your email and thoughts on the matter. As someone who has a dock on the lake
and also has great respect for the land around it I appreciate your feedback. I have shared with
our staff and mayor your email too.
Victoria
Sent from my iPhone
On Sep 9, 2019, at 12:45 PM, Bohn, Bonnie K wrote:
Victoria
We were just made aware today that the city council will be voting on changing
the lakeshore setback tonight. Because we are all stewards of this beautiful lake
and the setbacks impact all of us, we believe that this should be reviewed further
and publicly. At the very least, a notice should be mailed to all lakeshore home
owners. Upon reviewing the notes from the workshop, we noted that Matt
Johnson stated the setbacks should remain the same. We agree with that. If
some change should occur, we feel that homeowners need to have a clear
understanding of that change before it is voted on. We understand that dealing
with variance applications may seem to be redundant to the city council at times,
but we feel that changing the code could potentially cause more damage to the
lake and grant advantages to those building/remodeling over those homeowners
with older homes Please delay the vote until further public discussion can occur.
We will try to attend the meeting tonight, but given the short notice, we may not
be able to attend. Thank you for your consideration and keep in mind that it is
extremely important to be a good steward of the beautiful treasure of Lake
Minnetonka. It is only ours for a short time, but the impact will be forever.
Bonnie Bohn
Sent from my Galaxy phone
*Wire Fraud is Real*. Before wiring any money, call the intended recipient at a
number you know is valid to confirm the instructions. Additionally, please note
that the sender does not have authority to bind a party to a real estate contract via
written or verbal communication.
From:Aaron H. Printup
To:Jeremy Barnhart
Cc:Dustin Rief
Subject:FW: Lakeshore Setback changes
Date:Monday, September 9, 2019 1:31:12 PM
for the file:
From: Bohn, Bonnie K
Sent: Monday, September 09, 2019 12:46 PM
To: Aaron H. Printup
Cc: dmarkhector@gmail.com
Subject: Lakeshore Setback changes
Aaron,
We were just made aware today that the city council will be voting on changing the lakeshore
setback tonight. Because we are all stewards of this beautiful lake and the setbacks impact all
of us, we believe that this should be reviewed further and publicly. At the very least, a notice
should be mailed to all lakeshore home owners. Upon reviewing the notes from the
workshop, we noted that Matt Johnson stated the setbacks should remain the same. We agree
with that. If some change should occur, we feel that homeowners need to have a clear
understanding of that change before it is voted on. We understand that dealing with variance
applications may seem to be redundant to the city council at times, but we feel that changing
the code could potentially cause more damage to the lake and grant advantages to those
building/remodeling over those homeowners with older homes Please delay the vote until
further public discussion can occur. We will try to attend the meeting tonight, but given the
short notice, we may not be able to attend. Thank you for your consideration and keep in
mind that it is extremely important to be a good steward of the beautiful treasure of Lake
Minnetonka. It is only ours for a short time, but the impact will be forever.
Bonnie Bohn
Sent from my Galaxy phone
*Wire Fraud is Real*. Before wiring any money, call the intended recipient at a number you
know is valid to confirm the instructions. Additionally, please note that the sender does not
have authority to bind a party to a real estate contract via written or verbal communication.
From:Dustin Rief
To:Jeremy Barnhart
Cc:Anna Carlson
Subject:FW: Proposal to change lakeshore set-back code
Date:Monday, September 9, 2019 9:06:34 AM
Attachments:image002.png
Please have this available to the rest of the council for tonight.
Cordially,
Dustin J. Rief
City Administrator
City of Orono
2750 Kelley Parkway
Orono, MN 55356
Phone: 952-249-4600
Fax: 952-249-4616
Email: drief@ci.orono.mn.us
Web: http://www.ci.orono.mn.us/
From: Steven Nielsen
Sent: Monday, September 9, 2019 8:39 AM
To: Dustin Rief
Subject: Fwd: Proposal to change lakeshore set-back code
Steve Nielsen
Sent from my iPhone
Begin forwarded message:
From: Steven Nielsen
Date: September 9, 2019 at 8:25:13 AM CDT
To: Mayor Dennis Walsch <dwalsh2@ci.orono.mn.us>, Richard Crosby
<rcrosby@ci.orono.mn.us>
Subject: Proposal to change lakeshore set-back code
Dear City Council
I am a 40 year lakeshore resident in Orono. I and I am sure most other affected
parties were not aware of the proposed set back changes to be voted upon
tonight. In the interest of transparency, good government and fairness I implore
you to delay any vote on a code change to our City Code regarding set back rules.
Thank you.
Sincerely,
Steve Nielsen
3300 Carman Rd
Excelsior, MN 55331
Sent from my iPhone
AGENDA ITEM
Prepared By: DJR Reviewed By: DJR Approved By: DJR
1. Purpose: The labor agreement for police officers is set to expire on December 31st, 2019. The city
has met with the police officers’ union (Law Enforcement Labor Services (LELS Local No. 40) to
negotiate a new labor agreement.
2. Background: There was considerable negotiation time spent on wages, insurance and a focus on
longer term employee retention.
Three year contract duration: 2020, 2021 and 2022
Wages
o 3% in 2020
o 3% in 2021
o 2% on 1/1/22 and 1% on 7/1/22
Insurance contribution
o $915 for singles and $1,472.50 for family in 2020
o $915 for singles and $1,472.50 plus 50% of any increase to the family premium in 2021
o $915 for singles and the amount established in 2021 plus 50% of any increase to the
family premium.
Longevity
o Addition of a longevity step at 18 years of service an additional 11% will be added to
base.
Vacation
o Additional 8 hours for employees over 20 years.
Compensatory Time
o Adjusted compensatory bank to accommodate 12 hour schedules, moved from 40 hour
max to 48 hour max and from 20 hour annual carry over to 24 hour carry over.
Other
o Items discussed and not agreed to: increase of sick leave bank, increase of vacation bank,
specialty pay for investigators, and Health Savings Account contributions.
3. Staff Recommendation: Staff recommends adopting the Patrol Officers Labor agreement.
COUNCIL ACTION REQUESTED
Motion to approve the attached “Labor Agreement between the City of Orono and Law Enforcement
Labor Services (Local No. 40) – Patrol Officers 2020-2022”.
Exhibits
A. Labor Agreement between the City of Orono and Law Enforcement Labor Services, Inc. Local
No. 40 Patrol Officers: January 1, 2020 through December 31, 2022.
Item No.: 16 Date: September 23, 2019
Item Description: Labor Agreement with Patrol Officers LELS Local #40
Presenter: Dustin Rief, City Agenda
Section:
City Administrator