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HomeMy WebLinkAbout04-19-1999 Planning Commission Minutes ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 ROLL IIThe Orono Planning Commission met on the above date with the following members present: Chair Elizabeth Hawn,William Stoddard, Dale Lindquist, and Janice Berg. Commissioner Charles Schroeder and Commissioner Sandra Smith arrived at 6:32 p.m. The following represented City Staff: Assistant Zoning Administrator Paul Weinberger, Senior Planning Coordinator Mike Gaffron, and Recorder Jackie Young. Chair Hawn called the meeting to order at 6:30 p.m. OLD BUSINESS 1. #2410 PETER BOYNTON, 1973 FAGERNESS POINT ROAD -VARIANCE/CONDITIONAL USE PERMIT Hawn noted that this item has been removed from tonight's agenda. 2. #2444 BRIAN AND SUSAN SCHEBLER, 1354 REST POINT CIRCLE -VARIANCE Weinberger that the Applicants had previously appeared before the Planning Commission at their March 15, 1999 meeting where the Applicants were requested to reduce hardcover on this property. City Staff recommends that the gravel parking area located on the north part of the property remain in that it is used for parking by the home owners and provides a snow storage area for the Public Works Department. The rock located around the driveway protects this portion of the property 11110 from erosion as much of the drainage in this area follows the slope and is a difficult area to maintain due to the steep slope that exists. Weinberger stated the Applicants have reduced the hardcover somewhat on this property, and hardcover in the 75-250'zone is 29.9 percent or 5,593 square feet, with the deck comprising 195 square feet. City Staff recommends approval of this application to allow an after-the-fact variance to permit a detached, ground level deck located on the lakeside of the residence. Schebler stated he has reviewed the survey and could possibly remove some hardcover which does not consist of gravel. Lindquist inquired how much of the 5,593 square feet is comprised of gravel in the 75-250'zone. Weinberger stated that the gravel comprises 720 square feet. Lindquist noted that 4,675 square feet is allowed under City Ordinance, with hardcover currently being at 4,775 square feet without the gravel. Schebler noted that they were told at the last meeting that the gravel should not be removed. It was the consensus of the Planning Commission that the gravel should remain. Schebler stated that there is some rock landscaping, patio blocks, and underlayment that could be removed to reduce the hardcover by an additional 50 square feet. Lindquist commented he does not have a problem with this application as presented tonight. III Page 1 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 2. #2444 BRIAN AND SUSAN SCHEBLER, 1354 REST POINT CIRCLE—VARIANCE—(cont.) • Stoddard stated he was in favor of this application. Smith inquired whether the Applicant should be required to remove the hardcover that he is proposing. Lindquist remarked that it is minimal in his opinion and the Applicant should be allowed to keep that hardcover since he is accommodating the Public Works Department by allowing snow storage on his property. Schebler stated that he is willing to remove the underlayment in that area but that the gravel will probably need to remain as erosion control. Schebler remarked that they will be removing this stone curbing and the little platform that exists in that area, which will bring the hardcover below the acceptable limit. Lindquist moved, Stoddard seconded, to recommend approval of Application#2444, 1354 Rest Point Circle, to allow an after-the-fact variance to permit a detached, ground level deck, with the understanding that the stone curbing, rock, and platform be removed. Schebler stated he is willing to remove these items, but it could take him a couple of years to complete the process. Smith inquired whether Lindquist would be agreeable to amending his motion to include the stipulation that any proposals for new hardcover would not be looked favorably upon by the Planning Commission. Lindquist amended his motion, Stoddard seconded, to include the stipulation that any • proposals for new hardcover for this property would not be looked upon favorably by the Planning Commission. VOTE: Ayes 6, Nays 0. 3. #2468 BRUCE AND BETSY NUSBAUM, 3480 NORTH SHORE DRIVE -VARIANCE Bruce and Betsy Nusbaum were present. Weinberger stated this application was tabled at the March 15, 1999 Planning Commission meeting to allow the Applicants time to submit revised plans in an effort to reduce structural coverage. The Applicants are now proposing to remove one stall from the garage, remove the walkway around the garage, and to keep the proposed new residence as is. Weinberger stated the existing curb cut, which currently is 50 feet, will be reduced to City's standard of 20 feet, with the new residence being comprised of approximately the same amount of structural coverage that currently exists on the property. Staff is recommending approval of this application, with variances to allow 2,012 square feet of hardcover in the 75-250'setback, or 30.2 percent, with the current hardcover in that area being at 45 percent. Weinberger stated the Applicants are requesting 344 square feet of hardcover in the 250-500'setback, or 46.3 percent, where City Ordinance only allows 30 percent. Hardcover currently existing in that area comprises 90 percent, which the Applicants are willing to reduce in an effort to keep structural coverage as proposed. Nusbaum indicated he has no comment regarding his application. Schroeder indicated the revised plan is a definite improvement from the prior plan, noting that structural coverage is only slightly over what is currently allowed with hardcover being reduced. • Page 2 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 3. #2468 BRUCE AND BETSY NUSBAUM, 3480 NORTH SHORE DRIVE—VARIANCE—(cont.) IIISmith inquired whether the Planning Commission would like to see the structural coverage be reduced to the allowable 15 percent, which was the direction given by the Planning Commission at their prior meeting. Stoddard indicated he does not have a problem with the application as presented tonight, and inquired whether approval of this application might set a precedent. Stoddard commented that in his view Country Road 15 does pose a hardship and the Applicants could possibly be given credit for that hardship. Hawn commented that she rarely will approve an application for new construction if the structural coverage is over 15 percent, noting that if this application is approved, the Planning Commission is not approving it based on the reduction in hardcover but on the hardships that exist on the property. Hawn noted that County Road 15 and the high water table on this property do present hardships to the Applicants, and that she would be inclined to grant the application reluctantly due to the hardships that exist. Hawn indicated she was pleased that the Applicants have proposed to reduce the existing hardcover on this property. Lindquist stated he does not have a problem with this application. Schroeder commented that Hawn raised a good point and that this application should be approved based on the hardships that exist. Smith stated that the revised plan is an improvement, but noted that some structural coverage could perhaps be eliminated by reducing the size of the screened-in porch. IIISchroeder moved, Lindquist seconded, to recommend approval of Application#2468, 3480 North Shore Drive, to allow variances for new construction exceeding 15 percent structural coverage and variances to hardcover in the 75-250'setback and 250-500'setback, based on the fact that this lot is affected by County Road 15 and the high water table which constitute hardships unique to this property and are not found to be precedent setting by the Planning Commission, and further subject to the stipulation that no new hardcover or structural coverage will be looked upon favorably by the Planning Commission. VOTE: Ayes 4, Nays 2, Smith and Berg Opposed. 4. #2457 PAULA AND DAVID LINDBERG, 1392 BALDUR PARK ROAD -VARIANCE AND CONDITIONAL USE PERMIT Paula and David Lindberg, Applicants, were present. Weinberger stated the Applicants were encouraged to redesign their proposal to limit structural coverage to 15 percent and to reduce hardcover at the prior Planning Commission meeting. The Applicants are proposing ro remove the existing residence and foundation to construct a new residence. Weinberger stated this lot has two sides located on Lake Minnetonka, so it does have two 0-75'setback zones. The revised plan is proposing to have an attached garage, with the house being moved more towards the center of the lot. The new structure would be completely out of the 0-75'setback zones, with the driveway requiring 1,050 square feet of hardcover in the 0-75'setback. The plan proposes 1,808 square feet more hardcover than the maximum allowed by the ordinance, but this lot, however, has two 0-75'setbacks. Weinberger stated that economic consideration and design preferences are not considered a hardship under state law. 11111 Weinberger noted that the Applicants have reduced hardcover on this lot by making the garage a Page 3 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 • 4. #2457 PAULA AND DAVID LINDBERG, 1392 BALDUR PARK ROAD -VARIANCE AND CONDITIONAL USE PERMIT—(cont.) tuck-under garage, removing some of the proposed decks on the new structure, and reducing the living space. Lindberg had no comment on his application. There were no public comments. Hawn inquired what portion of the hardcover is comprised of driveway in the 75-250'setback. Hawn indicated her recollection of the last meeting was that they wanted the Applicants to get the residence to 25 percent with the driveway being excluded. Weinberger stated total hardcover would be 3,786 square feet, with the driveway being 770 square feet. The allowable hardcover in that zone was 3,797 square feet. Lindquist indicated that the Applicants have complied with the request of the Planning Commission. Smith inquired whether the hardcover would be under the 25 percent limit with the driveway being excluded. Weinberger stated hardcover would be slightly under the 25 percent. Stoddard noted that this lot is three times larger than the lot in the other application. • Hawn inquired whether a permit would be necessary for excavation. Weinberger stated a conditional use permit would not be necessary as the excavation would be outside the 75' lakeshore setback and the amount of fill will not exceed 500 cubic yards. The Applicants are allowed to receive a staff issued land alteration permit. Lindquist moved, Smith seconded, to recommend approval of Application #2457, 1392 Baldur Park Road, as presented, to permit construction of a new residence with a variance to hardcover in the 75-250'setback, a variance to the south 0-75'setback to allow a driveway, and further subject to the stipulation that no new hardcover or structural coverage will be looked upon favorably by the Planning Commission. VOTE: Ayes 6, Nays 0. SCHEDULED PUBLIC HEARINGS 5. #2477 GEORGE STICKNEY, 250 AND 340 OLD CRYSTAL BAY SOUTH ROAD SOUTH - CLASS III SUBDIVISION, 7:06 p.m. -7:32 p.m. The Certificate of Mailing and Affidavit of Publication were noted. George Stickney, Applicant, was present. Weinberger stated the Applicant is proposing a subdivision of property located on Old Crystal Bay Road just north of the Luce Line Trail. The proposed subdivision will consist of eight lots, with the existing residence at 250 Old Crystal Bay Road being retained and located on Lot 2. The residence located at 340 Old Crystal Bay Road would be removed. • Page 4 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 5. #2477 GEORGE STICKNEY,250 AND 340 OLD CRYSTAL BAY SOUTH ROAD SOUTH - • CLASS III SUBDIVISION, 7:06 p.m. -7:32 p.m.—(cont.) Road just north of the Luce Line Trail. The proposed subdivision will consist of eight lots, with the existing residence at 250 Old Crystal Bay Road being retained and located on Lot 2. The residence located at 340 Old Crystal Bay Road would be removed. Weinberger stated all the proposed lots meet the minimum requirements for the RR-1 B zoning district, with each lot being comprised of a minimum of two acres with the exception of Lot 2, which is comprised of three acres. Lot 2 would need to have the barn and accessory structure which will need to be removed upon approval of the subdivision based on the structures being located within the street yard setback. Septic Inspector Steve Weckman has inspected the proposed subdivision and has determined that all lots do meet the minimum setback requirements for septic systems and have adequate septic sites available. Weinberger stated City Staff normally requires on all subdivisions that a road is platted through the subdivision for future connection, but in this case that is not possible due to the Luce Line Trail being located to the south of the property. This property also contains some DNR park land and the property to the north is fully developed which would not allow a future road connection. The Applicant is proposing to construct a cul-de-sac, which is appropriate for this site, but variances will be needed for three of the lots, Lots 3, 4, and 5, as the lots do not meet the minimum 200 feet required lot width at the street. Weinberger commented this is not unusual in the case of a cul-de-sac as it is difficult to conform the lots to meet the 200 foot lot width. Weinberger stated one issue that the developer needs to be in agreement with is that each lot be • served by driveways directly off the private road and access would not be allowed onto Old Crystal Bay Road. The Applicant has indicated that he is in agreement with this condition. Weinberger stated the City has received a letter from the DNR and the City Engineer as well has recommended certain items be incorporated into this project. The City Engineer is requesting that the 36 inch pipe located under the Luce Line Trail that a new restrictive outlot of 27 inches in diameter be installed in that location to allow a certain amount of drainage to occur under the Luce Line Trail and thereby raising the level of water by a few inches. The DNR had requested the City to comment on that issue to insure that the Luce Line Trail will not flood, but the City Engineer has determined that the level of the trail is located high enough where it should not be affected by the new pipe. Smith inquired whether Weinberger was referring to the trail for pedestrians or the horse trail, which is at a lower elevation. Weinberger remarked he was referring to the pedestrian/bike trail in that area. The City Engineer is also recommending that a ten foot easement be dedicated along the west property line adjacent to Old Crystal Bay Road, which would be utilized for a future bike trail and would straighten the trail out in that area. City Staff is also requesting the standard drainage and utility easements be provided five foot along all interior lot lines and ten foot along perimeter lines, and submittal of a detailed drainage and grading plan for this subdivision. The County Assessor has determined the value of the six new sites is approximately$600,000 for the land, which would amount to$4,900 for each lot in park dedication fees. City Staff is also recommending a ten foot trail easement dedication be required as part of this application. III Page 5 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 • 5. #2477 GEORGE STICKNEY,250 AND 340 OLD CRYSTAL BAY SOUTH ROAD SOUTH - CLASS III SUBDIVISION, 7:06 p.m. -7:32 p.m.—(cont.) Stickney commented that it was their goal with this subdivision to preserve the natural features of the property as much as possible, noting that they will require a covenant that any trees removed as part of the development will need to be replaced. Hawn inquired whether there were any public comments regarding this application. Pat Dougherty, Old Crystal Bay Road, stated he has no particular difficulties with this proposed subdivision, but expressed a concern over the amount of land developed to the north and the increased water runoff problems they have been experiencing since that time. Dougherty requested that that issue be addressed. Stickney commented that he would be willing to review the drainage to see if steps could be taken to correct the problem. Weinberger stated City Staff would like to see more water runoff to the drainage pond. Stickney remarked that there will not be a horse housed on Lot 2 due to a covenant that will be in effect with this subdivision. Lindquist commented that the Applicant should be aware that City Staff is recommending a ten foot easement in addition to the park dedication fee for this subdivision. Hawn noted that the City is not in possession of the septic reports for this subdivision. • Stickney stated that the septic inspector has been out to the property and has not found any major issues involving the septic. Stickney remarked that it was his understanding that the reports had been submitted to the City and was not sure why the City does not have them at this time. Hawn inquired how frequently variances are given to lots that do not meet the 200 foot setback at the street. Weinberger stated that variances to street width are typically granted on a cul-de-sac due to the fact that if the lots were required to meet the 200 foot street width, that the lots would not function well with the other lots and would have an unusual configuration. Stoddard inquired whether this was a subdivision or preliminary plat approval. Stickney stated it was a preliminary plat application. Stoddard moved, Lindquist seconded, to recommend approval of Application #2477, 250 and 340 Old Crystal Bay Road South, Class Ill Preliminary Plat Subdivision, to permit variances to the 200 foot street width for Lots 3, 4, and 5, subject to the conditions outlined in the April 19, 1999 Planner's Report and the April 5, 1999 City Engineer's report, and further subject to the incorporation of any recommendations by the DNR and Hennepin County regarding the drainage into the final plat application. VOTE: Ayes 6, Nays 0. • Page 6 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 6. #2474 SUSAN WILSON, 325 BROWN ROAD SOUTH/2510 ABINGDON WAY, LOT LINE • REARRANGEMENT The Certificate of Mailing and Affidavit of Publication were noted. Steven and Susan Wilson, Applicants, were present. Weinberger stated the Applicants are requesting a lot line rearrangement to change the lot line 60 feet to the west to have the trees located along the east property line on the 325 South Brown Road property, which would allow that lot to have platted access to the Luce Line Trail. The property located at 2150 Abingdon Way will continue to have two suitable septic sites that can meet the 20 foot setback requirement from the east property line. The rearranged lot line will not make either lot non-conforming for lot area or setbacks or change the existing building pads. City Staff recommends approval of this application subject to the property owner providing a new 10 foot drainage easement along the new east property line for 2150 Abingdon Way as well as the other conditions outlined in the April 19, 1999 Planner's Report. Mrs.Wilson commented that the land might be sold and they wanted to insure that the trees in that area will not be cut down. Smith noted that this was an unusual situation, but questioned whether the City would be running the risk of having other property owners construct alleys to other desirable locations. Weinberger stated the City has seen proposals similar to this requesting walkways down to Lake Minnetonka, but this is the first application requesting a walkway to the Luce Line. Weinberger remarked that another alternative to preserving the trees would be to grant a conservation easement, but noted this lot line rearrangement is really not creating a flag lot. 411 There were no public comments. Lindquist commented he does not have a problem with this application. Schroeder inquired whether any variances were necessary with this application. Weinberger stated it was simply a lot line rearrangement and would not require any variances. Lindquist moved, Berg seconded, to recommend approval of Application #2474, 325 Brown Road South/2510 Abingdon Way, Lot Line Rearrangement,with the understanding that a new 10 foot drainage easement along the new east property line for 2150 Abingdon Way will be required. VOTE: Ayes 6, Nays 0. Mr.Wilson inquired whether they would be able to be put on the May 10th City Council agenda. Weinberger stated they would need to submit the existing and proposed legal descriptions, along with the new easements shown on the survey, by the end of next week Wednesday. Mr.Wilson requested that this item be set on the May 24th City Council agenda. 7. #2479 PETER ANDREA COMPANY, 555 STUBBS BAY ROAD, CLASS III SUBDIVISION, 7:41 p.m. -8:19 p.m. The Certificate of Mailing and Affidavit of Publication were noted. • Page 7 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 7. #2479 PETER ANDREA COMPANY, 555 STUBBS BAY ROAD, CLASS III SUBDIVISION, III7:41 p.m. -8:19 p.m.—(cont.) Mark Gronberg, Architect, was present. Hawn noted that the representative for the Peter Andrea Company will not be able to attend tonight's meeting until later, and inquired whether there was anyone in the audience that was here for this application. Several people in the audience indicated that they would like to comment on this application. Gronberg stated that Jim Deanovic would not be able to make it until approximately 8:15 p.m. A resident in the audience requested that this application be held at the scheduled time and he could have the opportunity to speak when he arrives. Lindquist commented that in his view the Planning Commission should proceed with this application. Weinberger stated the Applicant is proposing to subdivide a 46.75 acre parcel into seven residential lots in the five acre zoning district. The parcel is zoned RR-1A, Rural Residential District. Each of the seven lots will consist of approximately five acres dry buildable. Weinberger remarked there are a number of issues that still need to be addressed before this application can be approved. The Applicant is proposing access through a private road located off of Stubbs Bay Road ending in a cul-de-sac. City Code requires roads to be platted through in order to insure future connections to landlocked parcels, and the developer is required to plat access outlots for future road extensions to the west. However, the proposed interchange for Highway 12 and • County Road 6 will make access from the north difficult if not impossible. This property also contains some wetlands which are not located in Orono. It is City Staff's position that the wetland not be mitigated if an alternative exists for access to Lot 3. The developer will also need to incorporate a stormwater pond and conservation and drainage easements will be required over the pond. Weinberger stated the Applicant will also need to submit information on driveway access to Lot 6, a wetland delineation report, and septic reports before this application can be approved. City Staff is recommending that this application be tabled to allow the Applicant time to address the nine issues identified on page five of the April 19, 1999 Planner's Report and to give City Staff time to review the required reports. Smith inquired why this application was being heard tonight if there were some many outstanding issues remaining to be resolved. Weinberger stated that the application was accepted by the City with notice being given to the neighbors approximately two weeks ago. City Staff was expecting submittal of this information prior to tonight's meeting. City Staff also had concerns that need to be addressed by the Planning Commission regarding the location of the roadways. Gronberg commented that the future roadways for this development are a concern, noting that if the land to the west is ever developed, rezoning would be necessary, and there would be an opportunity at that time to create roads to the west. • Page 8 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 7. #2479 PETER ANDREA COMPANY, 555 STUBBS BAY ROAD, CLASS III SUBDIVISION, III7:41 p.m. -8:19 p.m.—(cont.) Schroeder commented that in his opinion he cannot contemplate rezoning to two acres at this time for that area. Gronberg noted that there is 33 feet of right-of-way along Orchard Park Road. Weinberger stated the right-of-way had previously been dedicated from properties and City Staff is looking for right-of-way dedication for this subdivision to insure future road connections. Schroeder inquired what the Applicant has platted for the roadways. Weinberger stated there is a 33 foot wide corridor along some of the properties, with a 50 foot right-of-way is needed in this area. Weinberger commented that it would be fair to both developers to have 25 feet of right-of-way on either side of the platted road. Weinberger noted that no development is being planned at this time to the land to the west. Hawn inquired whether there were any public comments regarding this application. Jim Whelan, 14425 -38th Avenue, Plymouth, stated he also owns property near this subdivision, and expressed concerns that the proposed corridor for Highway 12 will landlock his property. Whelan commented he is interested in access off Stubbs Bay Road or somewhere else if possible. Whelan stated access from the south is not possible due to the low land located there. Waylon commented he has written a letter to MnDot regarding his access. Kevin Holmes, 585 Stubbs Bay, commented that he was glad to see the Planning Commission make provisions for wetlands and roads in new developments, but would like to see some information III regarding the easements. Holmes stated in his view Outlot B will not be buildable due to the Highway 12 corridor. Hawn remarked that it is difficult to answer most of these questions at this time due to the lack of information that has been provided by the developer. Hawn stated these issues will have to be addressed at a future Planning Commission meeting and that the residents will be notified of that hearing. Donna Gause, 480 Stubbs Bay Road North, expressed concerns regarding driveway access and the need to preserve some trees in that area which act as a windbreak. Gause commented she would also like to see the drainage problems adequately addressed for this area. Weinberger stated the developer will need to submit a drainage and grading plan that is acceptable to City Staff, which will be reviewed by the Planning Commission at the time the preliminary plat is approved. Gronberg stated they would be willing to work with the neighbors regarding some of these issues. Gronberg noted that some of the work regarding this development has been delayed due to the weather. Hawn inquired whether the representative for the Applicant would be agreeable to tabling this application in accordance with Staffs recommendation. Gronberg indicated he would agree to tabling this item, but would like some direction on how the roads should be platted. • Page 9 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 7. #2479 PETER ANDREA COMPANY, 555 STUBBS BAY ROAD, CLASS III SUBDIVISION, • 7:41 p.m. -8:19 p.m.—(cont.) Lindquist stated in his view the property on the northern part will need a right-of-way or easement to access that property from the cul-de-sac. Gronberg inquired whether he was looking at an easement for a driveway or a roadway. Lindquist commented it should be platted as a roadway. Stoddard commented that an easement will probably need to be taken along the west side of property to prevent an 1100 foot parcel from being landlocked. Stoddard stated there may also need to be a dedicated road to the west of Outlot B. Hawn remarked that the developer may want to design this development to eliminate the backlot if possible. Weinberger stated the road will possibly end in a cul-de-sac in this area and then it would be platted through to the end of the property which would create road access to all the lots in the subdivision. Schroeder commented that that road may be necessary to allow Waylon access to his property as well. Weinberger stated that is one of the reasons for this road. Gronberg stated he is willing to work with City Staff on this issue. Hawn moved, Schroeder seconded, to table Application#2479, Peter Andrea Company, III 555 Stubbs Bay Road, to allow the Applicant time to address the issues raised in the April 19, 1999 Planner's Report and provide the necessary information. VOTE: Ayes 6, Nays 0. (Recess taken from 8:20-8:33 p.m.) (Hawn excuses herself from the Planning Commission). 8. #2480 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH, CLASS II SUBDIVISION, 8:33 p.m. -8:38 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Tim Johnson, Representative for Spring Hill, was present. Gaffron stated the Applicants are requesting approval of a preliminary plat. No new lots are being proposed with this subdivision, but as one of the conditions of approval with the Spring Hill Golf Club conditional use permit issued in 1997 required that the golf club grant conservation and flowage easements to the City over the various wetlands and drainageways on the property. It was determined that this could be most effectively done after the wetland alterations and drainageway reroutings were completed. Gaffron stated the Applicant will need to contact Medina to see whether separate plat approval action is required by the Medina City Council. • Page 10 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 8. #2480 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH, CLASS II SUBDIVISION, • 8:33 p.m. -8:38 p.m. (cont.) Gaffron stated that Hennepin County has been informed of this application, and City Staff has been informed that Hennepin County will request an additional 10 foot right-of-way on either side of County Road 6. Currently the right-of-way is 80 feet wide where the County is requesting 100 feet. This stretch of County Road 6 is designated on the Hennepin County Bicycle Transportation Plan as a bikeway. Gaffron stated if City does not require the additional right-of-way at the time of a plat, then the City is required to pay 100 percent of the costs for the lateracquisition of the right-of-way. If the right-of-way required by the City at the time of plat, then the costs are split 50/50 between the City and the County. City Staff recommends approval of this application subject to the conditions outlined in the April 15, 1999 Planner's Report. Johnson had no comment on this application. There were no public comments. Schroeder inquired whether the Golf Club would be inclined to grant the additional right-of-way. Johnson indicated that it would destroy some of the work already completed. Lindquist commented that perhaps the attorneys will need to be involved in this issue. Schroeder moved, Smith seconded, to recommend approval of Application#2480, Spring • Hill Golf Club, 725 Sixth Avenue North, Class II Subdivision, subject to the conditions outlined in the April 15, 1999 Planner's Report. VOTE: Ayes 5, Nays 0. NEW BUSINESS: PUBLIC HEARINGS (Items 9, 10, 11, and 12 follow Items 13 and 14. 13. #2481 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH, REZONING, 8:39 p.m. - 8:43 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Tim Johnson Spring Hill Golf Club Representative, was present. Gaffron stated the Applicant is requesting a rezoning of this property back to the underlying RR-1B, Single FAmily Rural Residential District, since the portion of the property zoned RR-1B-1 will no longer contain facilities for a"study and research center". Currently there are no other properties in Orono zoned RR-1B-1. City Staff does not have a problem with this application and recommends approval of the rezoning. Johnson had no comment regarding this application. There were no public comments. • Page 11 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 13. #2481 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH, REZONING, 8:39 p.m. - 8:43 p.m. —(cont.) Smith stated she does not have a problem with this application Stoddard moved, Berg seconded, to recommend approval of Application #2480, Spring Hill Golf Club, 725 Sixth Avenue North, for the rezoning of the portion outlined in the April 14, 1999 Planner's Report from RR-1B-1 to RR-1 B, subject to the conditions contained in the April 14, 1999 Planner's Report. VOTE: Ayes 5, Nays 0. 14. #2482 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH -CONDITIONAL USE PERMIT, 8:43 p.m. -8:57 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Tim Johnson, Spring Hill Golf Club Representative, was present. Gaffron stated at the time of the conditional use permit for the Golf Club, plans showed an existing Spring Hill caretaker house, which at the time was thought to be likely to be removed. The conditional use permit did not contain the appropriate language to allow the caretaker house to be retained. Condition three of Resolution No. 3902 requires an amendment to the conditional use permit if additional accessory buildings are proposed. Because it will act as a "guest house", the caretaker house also requires a Guest House Conditional Use Permit. Gaffron stated the property does meet the required setbacks and lot size requirements to allow the caretaker house to remain on the property. The Golf Club is proposing to utilize the caretaker house as a residence for one or more employees of the Club, which would appear to be covered • under the definition of a "guest House" in Section 10.20 Subdivision 3(G)as an accessory separate dwelling for the sole use of the occupants of the primary dwelling, including their domestic employees or their non-paying guests. City Staff is recommending approval of this application. Johnson stated this was an oversight on the part of the Golf Course and it has been their intent all along to retain the caretaker house. There were no public comments. Smith commented that to her understanding the caretaker house was to be removed after a period of time. Johnson stated there was a farmhouse originally on the property which was removed. The Golf Club does not intend the caretaker house to be used overnight by its guests but will be occupied at this time by a caretaker. Gaffron stated that City Staff is recommending that the caretaker house not be rented out and shall be occupied only by employees of the Club. Stoddard commented that in his view the guest house only allows the structure to be occupied by family members or owners of the property. Gaffron remarked that the code reads non-paying guests. The City has provided for caretaker units at marina areas for security in the past, and City Staff is viewing this as the same situation. • Page 12 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 14. #2482 SPRING HILL GOLF CLUB, 725 SIXTH AVENUE NORTH -CONDITIONAL USE SI PERMIT, 8:43 p.m. -8:57 p.m.—(cont.) Smith commented she does not want to see this caretaker house be utilized as a hotel for overnight guests of the golf club. Stoddard remarked that the City would not be in a position to regulate the use of the structure unless complaints are received. Schroeder stated the use of the structure is governed under Section 10.20, Subd. 3(G),which allows for domestic employees or their non-paying guests. Schroeder noted that this was a small structure and would not be able to house many occupants. Lindquist commented he does not have a problem with this application. Smith inquired whether the Planning Commission wanted to establish this structure as a guest house in the event that the golf course experiences more growth over the years. Johnson stated the Golf Club has provisions in its by-laws regulating the growth of the club, and that they are interested in providing some lodging for a caretaker. Smith stated she would like this issue to be revisited if the use of the caretaker house should change in the future. Gaffron stated the conditional use permit does give the City control over the use of the structure and requires the Applicant to come back if the use of the structure changes. IllHawn commented from the audience that this house will not accommodate many guests. Stoddard stated in his view the standard language would be sufficient in this situation and that further restrictions are not necessary. Schroeder moved, Stoddard seconded, to recommend approval of Application #2482, Spring Hill Golf Club, 725 Sixth Avenue North, allowing a Guest House Conditional Use Permit as defined in Section 10.20, Subdivision 3(G), and further subject to the other conditions outlined in the April 14, 1999 Planner's Report. VOTE:Ayes 4, Nays 1, Smith Opposed. Smith stated she was opposed to this application because she would like to see the provision included which would require the Planning Commission to review the conditional use permit before the use of the structure is changed. (Hawn returns to the Planning Commission at 8:58 p.m.) 9. #2473 MATTHEW B. HERMAN, 3825 CHERRY AVENUE -VARIANCES, 9:00 p.m. -9:08 p.m. The Certificate of Mailing and Affidvait of Publication were noted. Matthew Herman, Applicant, was present. Weinberger stated the Applicant is requesting a variance to permit the construction of of 263' by 4' boardwalk across an undeveloped City right-of-way to connect a landlocked piece of property to his property, which is legally combined, with lakeshore rights. The proposed walkway would • Page 13 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 9. #2473 MATTHEW B. HERMAN, 3825 CHERRY AVENUE -VARIANCE, 9:00 p.m. -9:08 p.m.— • (cont.) connect from the residence across a platted right-of-way, which will not be developed because it exists in a wetland, and would extend to the North Arm of Lake Minnetonka. In 1990, the City Council granted a similar approval for a previous property owner, but the structure was never built. The previous owner had requested a three foot walkway where this Applicant is proposing to construct a four foot walkway, which meets the City standards for walkways. A variance is required because the City does not allow structures to be placed within a wetland. Weinberger stated the DNR will also need to issue a new"work in bed of public water permit", and a variance from the Lake Minnetonka Conservation District may also be required for this walkway. The DNR has written a letter indicating they would be in support of a new permit for this proposed walkway based upon the City's approval. The adjoining neighbor also has a walkway down to Lake Minnetonka across the wetland. Weinberger stated the issue is the potential impact that might occur to the end of Cherry Avenue if someone tries to access the right-of-way, but this could only occur during the winter months if someone tried to access it with a snowmobile. City Staff is requesting a hold-harmless agreement with the property owner, which is typical in any construction that is permitted within a public right-of-way. City Staff would also request that signage be placed near the walkway to warn the public of a structure between the end of Cherry Avenue and Lake Minnetonka. City Staff is recommending approval of the application subject to the Applicant obtaining the appropriate permits from any agencies that have jurisdiction on this proposal. • Herman had no comment regarding this application. There were no public comments. Stoddard inquired whether the Applicant is proposing to construct the deck at or below the 929.4 foot elevation. Weinberger stated it would be similar to a dock that extends out into Lake Minnetonka. Lindquist commented he is not opposed to the application since similar applications have been approved by the City in the past. Lindquist moved, Hawn seconded, to recommend approval of Application #2473, Matthew B. Herman, 3825 Cherry Avenue, granting of variances to permit hardcover within 75 feet of the OHWL of Lake Minnetonka and to place a structure within a wetland, and further subject to the Applicant obtaining the appropriate permits from any other governing jurisdictions over this project. VOTE: Ayes 6, Nays 0. 10. #2475 RONALD P. ZELINSKY,JR., 320 TURNHAM ROAD -VARIANCE, 9:10 p.m. - 9:22 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Ronald Zelinsky, Applicant, was present. Weinberger stated the Applicant is proposing to construct an 18'by 36'swimming pool and a • Page 14 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 10. #2475 RONALD P.ZELINSKY,JR., 320 TURNHAM ROAD -VARIANCE, 9:10 p.m. - 9:22 p.m.—(cont.) 12' by 16'pool house in the side yard adjacent to street yard where a 33'setback is proposed and a 100'setback is required. This property is located within the RR-1A, One Family Rural Residential District, which has a minimum of five acres. This property consists of 2.8 acres. Weinberger stated the Applicant is proposing to install plumbing in the pool house, which would require a plumbing in accessory building conditional use permit. However, to qualify for plumbing in an accessory building, the structure must be conforming in location, size and height. In this case the structure is encroaching approximately 66 feet into the front yard setback and the building would be located closer to the front lot line than the principal structure. City Staff is recommending denial of the pool house due to the fact that it would not be able to meet all yard setbacks. The Applicant is been informed of that issue and would be agreeable to working with City Staff on other options for the pool house. Weinberger stated the Applicant is proposing to construct a berm approximately six feet high on the property with landscaping in an effort to screen the pool and to minimize the noise level. Other locations were explored for possible location of the pool, but after inspection of the property, this area was deemed the most desirable due to the location of the sewer and septic lines, utilities, a garage, and trees located on the other sections of the property. City Staff is recommending approval of the portion of the application dealing with the pool subject to review and approval of a land alteration permit by City Staff, not to include the moving of more than 500 cubic yards of fill. Weinberger stated the proposed work does not appear to involve the moving of more than 500 cubic yards of fill. The Applicant will also need to submit a survey depicting • the existing and proposed topography for this project. Weinberger noted that the pool is located on an old septic site and the Applicant should be aware that the old septic items may need to be removed as part of this project. Weinberger stated if the Applicant wishes to construct the pool house and include plumbing, he will need to submit a new application requesting a plumbing in accessory building conditional use permit. Zelinsky stated he has been attempting to comply with City regulations as much as possible concerning this project, but was not made aware of the fact that a conditional use permit would be required for the pool house to install plumbing until today. Zelinsky indicated that he would not be pursuing the pool house at this time. Lindquist inquired how far back the pool would be located from Chippewa Road. Weinberger stated the setback from the edge of the pool to the street is 66 feet. Lindquist noted if the Applicant complied with the setback requirement, the pool would be located within the residence. Hawn inquired whether there were any public comments concerning this application. Desyl Peterson, 4385 Chippewa Lane, stated she is the neighbor to the south, and is in favor of this application with the understanding that a six foot berm with landscaping be constructed. Peterson commented she could understand the rationale for placing the pool in this location. Lindquist inquired whether the only variance for the pool is to the 100 foot setback and to the side yard setback. • Page 15 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 • 10. #2475 RONALD P.ZELINSKY,JR., 320 TURNHAM ROAD -VARIANCE, 9:10 p.m. - 9:22 p.m. —(cont.) Weinberger indicated yes. Smith inquired whether the landscaping has been included in the project costs. Zelinsky indicated that those costs have been included in the project. Stoddard indicated he would be in favor of the application. Stoddard commented that he was glad Mrs. Peterson was able to attend tonight's meeting, noting that he is always interested in hearing the comments from the adjoining property owners concerning any proposed project. Smith inquired whether structural coverage was an issue in this application. Weinberger stated structural coverage only applies to properties less than two acres. Lindquist moved, Schroeder seconded, to recommend approval of Application #2475, 320 Turnham Road, granting of a variance to the side street setback and granting of a variance to the front street setback, subject to the submittal, review and approval of a grading and drainage plan prior to the issuance of a land alteration permit being issued by City Staff, with the understanding that the proposed pool house with plumbing is not being approved at this time. VOTE: Ayes 6, Nays 0. Hawn noted that if more than 500 cubic yards of fill are moved, the Applicant will need to apply for a conditional use permit. • 12. #2472 SANDRA S. LARSON, 540 ORONO ORCHARD ROAD -VARIANCE, 9:23 p.m. - 9:30 p.m. The Certificate of Mailing and Affidavit of Publication were noted. Mr. and Mrs. Larson, Applicants, were present. Weinberger stated the Applicant is proposing to construct a covered porch to the west side of the existing residence and to screen the existing deck on the south side of the structure. The house is located only 15.9 feet from a platted alley, which would require variances to the 50 foot setback from the alley. No building permits were ever issued for the deck or variances granted. Weinberger stated the lot is undersized, consisting of.59 acres, and lies within the RR-1 B zoning district, which has a minimum of two acres. City Staff is recommending approval of this application based on the conditions outlined in the April 12, 1999 Planner's Report. Weinberger stated the setback in question is the result of a platted alley that is used solely by the Larsons and is not developed beyond a certain point on the property. Weinberger noted that there is a potential for a change to future access to the property which will be discussed in the next application. Mr. Larson indicated he had no comment regarding the application. Smith indicated that if the alley is vacated, these variances would not be necessary. • Page 16 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 • 12. #2472 SANDRA S. LARSON, 540 ORONO ORCHARD ROAD -VARIANCE, 9:23 p.m. - 9:30 p.m. —(cont.) Stoddard commented he would like to discuss the issue of the alley, and inquired whether the Applicants would be interested in vacating that alley. Larson indicated at the present time they would be more interested in working with the present alley rather than pursuing vacation of the alley. Larson commented that they would be willing to discuss other options for the alley. Steven Webster, 500 Orono Orchard Road South, indicated that the intent was to give the Larsons enough land to accommodate a driveway that would access onto Orono Orchard Road, which would eliminate the need for the alleyway. Webster commented that if the alley were vacated, it would extend his property and would also alleviate some safety concerns he has regarding his children having to cross the alleyway. Webster stated he is proposing to construct a garage which would be located on the property line. Hawn inquired what the Larsons'view of the proposed vacation of the alley and structure is. Mrs. Larson stated they do have some reservations regarding the proposed structure in that it would be located on a hill and would require a total right turn into the structure. Lindquist inquired what the City's policy has been regarding vacation of alleys. Gaffron remarked this situation is unique in that the City maintains this alley for use by one or • two property owners and also has roadways that the City does not maintain. Gaffron commented that City Staff might be willing to support vacation of the alley if there are no other proposed uses for this alley provided adequate access into the property is obtained. Berg moved, Lindquist seconded, to recommend approval of Application #2472, Sandra S. Larson, 540 Orono Orchard Road, to permit a variance to the rear yard setback to allow an existing deck to be enclosed 15.9 feet from the alley and to permit a covered porch to be constructed 44'from the alley where 50' is required based upon the recommendations outlined in the April 12, 1999 Planner's Report. VOTE: Ayes 6, Nays 0. SKETCH PLAN REVIEW 15. #2469/2470 STEVE AND JO WEBSTER, 500 ORONO ORCHARD ROAD, SKETCH PLAN/ VARIANCE Steven and Jo Webster, Applicants, were present. Weinberger stated the Applicants are proposing a lot line rearrangement for properties located at 500 and 540 Orono Orchard Road. The Applicants are requesting that the City consider a lot line rearrangement, vacation of the alley, and variances to permit construction of a structure within the required yard setbacks. City Code requires a 50 foot setback to the alley, a 50 foot setback to the front yard setback, and a 50'setback to the side yard adjacent to the street setback. Weinberger remarked that there are a number of issues that need to be addressed regarding this proposal. The proposed structure would move the access point off of Dickenson and onto the alley. Currently only the propertly located at 540 Orono Orchard Road has access from the alley. The alley was not constructed in the location where it was originally platted. Weinberger commented • Page 17 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 15. #2469/2470 STEVE AND JO WEBSTER, 500 ORONO ORCHARD ROAD, SKETCH PLAN/ VARIANCE—(cont.) that there does appear to be adequate space to back out of the proposed garage and into the alley. City Staff could support additional structure on the property based on the fact that the Applicants are proposing to remove an existing garage which is currently located partially on Dickenson Street. Staff could support an alignment that would allow for a shorter distance than required between the new garage and the alley in that City has approved similar requests in the past. However, Staff is not in support of allowing structures to be located on a property line as proposed by the Applicant. Lindquist commented that if the alley is vacated, it does allow for more options. Currently the Applicant is looking at a three foot setback from the alley. Webster inquired whether the alley can legally be replatted. Lindquist stated the proper process must be followed for a lot line rearrangement, noting that he would probably vote to deny the application as presented tonight. Weinberger commented the Planning Commission could vote on the variances with the understanding that the alley may be vacated in the future. Webster stated he did not want the alley to become an obstacle in this proposal. Mr. Larson indicated he is willing to work with the Websters, noting that he does not feel he should incur the cost for vacating the alley. • Smith commented that there are issues to this application that are troublesome and need to be resolved. Hawn remarked that the alley issue should really be resolved first. Hawn indicated in her view the proposed structure is located too close to the alley. Smith indicated she was in agreement with Hawn. Stoddard remarked that the Planning Commission would probably look at this application differently if the alley were replatted. Berg stated that the Planning Commission can only deal with what is presented tonight. Gaffron remarked that the alley could be replatted, but the Applicants might incur some expense if utilities need to be relocated. Gaffron commented that this application is proposing to remove an existing garage that lies within the right-of-way and relocate it near the alley. If the alley is not relocated and the Applicants use the alley to back up, it may create some visibility issues. Webster commented that in 1993, the Planning Commission had passed a variance for the building which is now located on the City's right-of-way, and this proposal is improving what currently exists. Berg stated she would like to see some written documentation on that variance before she would take it into consideration. Lindquist commented that the way the application is being presented tonight, it will probably be denied • Page 18 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 • 15. #2469/2470 STEVE AND JO WEBSTER, 500 ORONO ORCHARD ROAD, SKETCH PLAN/ VARIANCE—(cont.) Hawn inquired whether the Applicants would like the Planning Commission to go ahead and vote on this application or whether they would like it to be tabled to allow them additional time to revise their plans. Webster indicated he would like the Planning Commission to table the application and would consent to waiving the 60 day limit. Lindquist moved, Smith seconded, to table Application #2469/2470, Steve and Jo Webster, 500 Orono Orchard Road, to allow the Applicants time to submit revised plans and to extend the 60 day time limit. VOTE: Ayes 6, Nays 0. 16. #2476 CHRIS DIESEN, 1100 TOWNLINE ROAD,TWO LOT SUBDIVISION SKETCH PLAN. Chris Diesen, Applicant, was present. Weinberger stated the Applicant is proposing a two lot subdivision for property located at 1100 Townline Road. The property consists of 13 plus acres in size, with 11 acres being dry buildable. The existing residence will remain on the property following the subdivision. The Applicant is proposing to split the property up to create two lots, both of which will exceed the five acre minimum for this district. Weinberger stated variances are required to lot width for both lots, and the existing septic system • on the property has been determined to be non-conforming. Septic testing needs to be completed on the south property with two suitable septic sites being identified. Septic testing has been completed on the northern lot with two sites having been identified. However, one of the site locations may be in conflict with the proposed driveway. Diesen stated he has had both sites tested and one site has been determined to be suitable on the southern lot. Weinberger indicated there would be a shared driveway for this subdivision and easements would need to be granted. Mr. Diesen commented there should not be a problem with the shared driveway as it will be family members residing on both lots. Weinberger stated that the wetlands still need to be delineated, but otherwise this appears to be an acceptable plan. Stoddard commented that the Applicant should try to avoid any variances to side yard setback. Diesen stated that some sites were tested but were slightly over the six percent grade. Hawn inquired what the difference is between a seven percent grade and a six percent grade as far as septic is concerned. Gaffron remarked that they are not substantially different, but the City elected to go with a six percent grade some years ago. Gaffron stated that the septic sites are likely to be approved by Steve Weckman. • Page 19 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 16. #2476 CHRIS DIESEN, 1100 TOWNLINE ROAD, TWO LOT SUBDIVISION SKETCH PLAN.- • (cont.) Hawn stated that the Applicant should continue to work with City Staff regarding this application. There were no public comments. Stoddard commented that the Applicant may want to look at the lot width to see if variances could be avoided. Lindquist suggested the Applicant limit it to one curb cut and no side yard variances. PLANNING COMMISSION COMMENTS Items 17, 18 and 20 follow Item 19. 19. PLANNING COMMISSION APPROVAL OF MINUTES FOR MARCH 15, 1999 Lindquist moved, Schroeder seconded, to approve the minutes of the March 15, 1999 Planning Commission meeting as submitted. VOTE: Ayes 4-0-2, Berg and Stoddard Abstained. 17. REPORT OF PLANNING COMMISSION REPRESENTATIVES ATTENDING COUNCIL MEETINGS ON MARCH 22, 1999 AND APRIL 12, 1999 • Smith indicated she attended the March 22nd City Council meeting, but it was not reflected in the minutes. Lindquist stated he attended the April 12, 1999 City Council meeting, and the application concerning Big Island was tabled pending a new lot line rearrangement. 18. OTHER ISSUES FOR DISCUSSION Hawn inquired whether Gaffron thought the Planning Commission should attend the session entitled Comprehensive Plan Review- Do You Know Everything You Need to Know. Gaffron encouraged the members to attend if possible. Gaffron stated with the staffing shortage being experienced at the present time he will not be able to complete work on the City's comprehensive plan by the end of June as had been hoped. The City has hired an interim who is expected to start work the beginning of May, which will provide some relief until a second assistant zoning administrator is hired. In response to Planning Commission queries as to how they might help with the Comprehensive Plan, Gaffron remarked that it would be helpful if the Planning Commission members would comment on issues they would like to see addressed or revised in the comprehensive plan. Moorse is preparing a list of questions for discussion. Gaffron also suggested that a Planning Commission subcommittee be formed to review this issue. Gaffron noted this would be the first major revision to the City's comprehensive plan since 1980. Schroeder inquired how this revision might affect Orono. • Page 20 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 18. OTHER ISSUES FOR DISCUSSION—(cont.) IIIGaffron commented that the City Council's view of this revision is to merely make a slight ten degree correction to what currently exists and not to do a major revision of the comprehensive plan. Schroeder stated that this would be a great opportunity for the members of the Planning Commission to become familiar with the comprehensive plan. Gaffron stated that the City Council would like to have the Planning Commission involved in this process and would like the Planning Commission to follow the recommendations contained in the comprehensive plan as much as possible. Richard Flint, City Council Representative, stated that it is the desire of the City Council to have the Planning Commission participate in the revision and invited the Planning Commission members to attend their Thursday morning workshop meetings to discuss this issue. Hawn expressed some frustration over the fact that the Planning Commission has been consulted in the past on previous zoning code revisions and no final vote has ever been taken by the City Council on the finished product and they have not been given any insight on whether their input has been useful or not. Flint stated that the City Council has heard similar concerns by the Park Commission that their input is not really heard. Hawn commented that the home occupation ordinance is one example where the Planning Commission reviewed the information and gave their input but nothing definite was ever done regarding the ordinance. IIIBerg commented that she would like to see resolution of some of these issues and will continue to review any upcoming issues in the interests of the community. Schroeder stated that he understands that the Planning Commission acts as a recommending body to the City Council, but that the members of the Planning Commission really need to be informed as to what is contained in the comprehensive plan so they are able to act with authority on the applications. Lindquist commented he would like some feedback on the input by the Planning Commission as well. Stoddard stated that in his view the Planning Commission should be involved in this process and commented he was in agreement with a subcommittee being formed to review this issue. Hawn remarked that it is the goal of the Planning Commission to be as effective and useful as possible to the City. Flint indicated that the City Council does not rule with a single voice and that the members of the City Council do look at whether these applications have been passed by a unanimous vote or not and the various concerns raised by the Planning Commission when a vote is taken on them. Lindquist stated that he would be willing to attend the Thursday morning workshops if this item is scheduled to be discussed. Schroeder stated he would like the City Council to consider a subcommittee for this item. Gaffron stated that the Council work sessions are providing direction from the City Council on the comprehensive plan. Once the Council's specific goals or objectives are established, then • Page 21 ORONO PLANNING COMMISSION MEETING MINUTES FOR APRIL 19, 1999 18. OTHER ISSUES FOR DISCUSSION—(cont.) IIIthe Planning Commission could be consulted to provide their input on the proposed revisions. Hawn, on behalf of the Planning Commission, extended her thanks to Charles Schroeder for his many fine years of service on the Planning Commission. 20. SELECTION OF REPRESENTATIVES FOR CITY COUNCIL MEETINGS ON APRIL 26, 1999 AND MAY 10, 1999 April 26 - Lindquist May 10- Hawn ADJOURNMENT Schroeder moved, Hawn seconded, to adjourn the meeting at 10:42 p.m. VOTE: Ayes 6, Nays 0. Elizabeth Hawn, Chair II III Page 22