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08-14-2017 Council Packet
Agenda for Council Meeting Set for Monday, August 14, 2017, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda — Consent agenda items are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. The City Council may add agenda items to be considered as part of the Consent motion. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Consent Agenda 2. Council Meeting Minutes of July 24, 2017 3. Council Work Session Minutes of July 24, 2017 4. Claims/Bills 5. #17-3950, NOR -SON o/b/o Michael & Meredith Kuhlman, 1760 Shoreline Drive, Variances — Resolution 6. #17-3951, Stonewood o/b/o Forrest Burke, 1020 Tonkawa Rd, Variance — Resolution 7. Purchase of Tax Forfeited Parcels for Permanent Conservation — Resolution Public Comments — (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works/City Engineer Report 8. MnDOT Partnership Contract — Resolution Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification Agenda for Council Meeting Set for Monday, August 14, 2017, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Planning Department Reports - Planning Commission Representative Kevin Landgraver 9. #17-3945, William & Sue Dunkley, 2709 Walters Port Ln & 2710 Pence Lane - Sketch Plan 10. #17-3948, Apex Holdings, LLC, 2635 Kelley Parkway CUP Senior Housing Project, Comprehensive Plan Amendment, Rezoning and preliminary Master Plan, Final Plat 11. #17-3953, City of Orono, Text Amendments related to Non -encroachments 12. Consider Waiver of Building Permit Fees Associated with Planned Improvements to the Ice Arena 13. Navarre Area Plan, Consultant Selection Mayor/Council Report City Administrator's Report 14. Purchase of Fire Truck 15. CivicPlus Website Design Proposal City Attorney's Report Adjournment Upcoming Events 2017 08-21-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Aaron Printup) 08-28-17 - City Council Work Session, Monday, 5:00 p.m. 08-28-17 - City Council Meeting, Monday, 7:00 p.m. 09-04-17 - Labor Day, City Offices Closed 09-11-17 - City Council Meeting, Monday, 7:00 p.m. 09-18-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals) 09-25-17 - City Council Work Session, Monday, 5:00 p.m. 09-25-17 - City Council Meeting, Monday, 7:00 p.m. 10-02-17 - Park Commission Meeting, Monday 6:30 p.m. 10-09-17 - City Council Meeting, Monday, 7:00 p.m. 10-16-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Wendy Dankey) 10-23-17 - City Council Work Session, Monday, 5:00 p.m. 10-23-17 - City Council Meeting, Monday, 7:00 p.m. Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, Council Members Wendy Dankey and Victoria Seals. Representing Staff were City Administrator Doug Reeder, City Planner Melanie Curtis, Public Works/City Engineer Adam Edwards, City Attorney Soren Mattick, Consulting City Engineer David Martini, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA 1. CONSENT AGENDA Dankey moved, Seals seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 3, Nays 0. Seals moved, Dankey seconded, to add Item No. 17A, Big Island Container, to the Regular Agenda. VOTE: Ayes 3, Nays 0. 2. CITY COUNCIL MEETING OF JULY 10, 2017 3. CLAIMS/BILLS 4. APPOINTMENT OF 2017 SEASONAL EMPLOYEES 5. 2018 STREET MAINTENANCE ENGINEERING PROPOSAL 7. CONTRACT FOR LAW ENFORCEMENT SERVICES 8. ADOPT STATE OF MINNESOTA JOINT POWERS AGREEMENT AND COURT DATA SERVICES AMENDMENT TO CJDN SUBSCRIBERS AGREEMENT (RENEWAL), RESOLUTION NO. 6778 9. CITY OF ORONO — TEXT AMENDMENT: FEE SCHEDULE AS IT PERTAINS TO PLANNING AND ZONING, ORDINANCE NO. 200, THIRD SERIES 10. #17-3942 LORI ZAPPA, 3670 TOGO ROAD, RESOLUTION NO. 6779 11. #17-3944 WESTWOOD PROFESSIONAL SERVICES ON BEHALF OF UGORETS 8098, LCC, 2520 SHADYWOOD ROAD, RESOLUTION NO. 6780 12. APPROVAL TO PURCHASE A LARGE FORMAT PRINTER SCANNER Page 1 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. PUBLIC COMMENTS Judd Alkerson, 1790 Martha Lane, Long Lake, stated he moved to this area approximately one year ago, primarily for the Orono School District, and that he and his family are excited to live here. Alkerson stated a few weeks ago he was out jet skiing on Long Lake with a friend and that the sheriff motioned them over and told them that there is a 6 p.m. curfew on the lake. Alkerson indicated he has grown up on lakes and that he is familiar with the one hour before sunset rule for watercraft. Alkerson stated the different rule for Long Lake came as a surprise to him. During the conversation, the sheriff indicated he was not aware of any other recreational lakes in Hennepin County that had a similar ordinance. Alkerson indicated he did some research on this ordinance and that Long Lake is the only recreational lake in Minnesota that has this restriction. The sheriff also indicated they need to be out here a lot trying to enforce the rule. Alkerson stated he works full time and that he has very little time to spend on the lake. Alkerson noted the DNR already has specific regulations in place for personal watercrafts that are restrictive and that this additional local ordinance is excessive and could be construed as bias. Alkerson stated the Cities of Long Lake and Orono made them feel extremely welcome to the community and that the ordinance is not consistent with this goal. Alkerson requested the City Council revisit the ordinance and allow the lake to be subject to the same DNR rules for personal watercraft. Alkerson indicated he did speak with one of the Long Lake council members and they are receptive to holding a public hearing on this matter. Alkerson distributed printouts of the DNR rules and the Long Lake/Orono ordinance. The City Council took no formal action on this item. PRESENTATION 13. SWEARING IN OF OFFICERS — ORONO POLICE DEPARTMENT The Oath of Office was administered by Mayor Walsh to Kyle Kirschner, William Carstens and Brian Beniek. 14. TOUR DE TONKA PRESENTATION Tim Litfin addressed the City Council regarding the upcoming 12t' Tour de Tonka. This year's event is scheduled for Saturday, August 5. Approximately 3,500 people are expected to participate in the tour this year encompassing all age groups and with 41 states being represented. Litfin played a video providing some highlights from last year's Tour de Tonka. Page 2 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 Reeder stated in November of 2016, the City Council passed a motion directing the Carman Bay residents to move forward with a petition to form a Carman Bay Lake Improvement District. The petition was signed by 82 property owners on Carman Bay and was certified by the City Administrator on June 28, 2017. There are 113 property owners on Carman Bay. All affected property owners were notified by mail about tonight's hearing. The DNR has reviewed the request to establish the CBLID and has approved the proposed boundaries. The purpose of the public hearing tonight is to receive comments from property owners on Carman Bay concerning the establishment of the Carman Bay Lake Improvement District. The estimated cost of the improvement is $20,000 to $30,000 per year. Mayor Walsh opened the public hearing at 7:28 p.m. Steve Nielsen, 3300 Carman Road, stated they are here tonight to ask for approval of the Carman Bay Lake Improvement District. The purpose of the district is to provide a sustainable funding source for the management of aquatic invasive species for Carman Bay via a dedicated locally controlled tax which would be paid by all benefiting property owners. The CBLID would also apply for grants to help fund its programs. The proposed district encompasses the 113 property owners on Carman Bay. Eight -two of those property owners have signed the petition, which is over 72 percent of the property owners. Nielsen noted they did receive the advisory report from the DNR. In order for a LID to be established, the DNR has to approve it, which they have now done. Nielsen stated the full report will be available on their website and that he will be providing a summary of it tonight. The letter written on July 10, 2017, to Mayor Walsh, reads in part as follows: "Dear Mayor Walsh. The MN Department of Natural Resources has reviewed the petition submitted to create the Carman Bay Lake Improvement District and prepared this advisory report in accordance with Minnesota rules and state statutes." The letter also talks about the stated goal of the CBLID, which is to manage existing aquatic invasive species as well as any future AIS that may become established in the bay. Nielsen stated under recommendations and conclusions, the proposed LID boundaries include only the properties adjacent to Carman Bay and it does not include all of Lake Minnetonka. This rule also allows the county board or the City Council to create a boundary less than the entire drainage basin with written commissioner approval if the boundary selected includes a sufficient amount of the lake watershed. The bay is sufficient to address the AIS mitigation for which the LID is being proposed and this practice would be consistent with the history of AIS management as currently conducted in Lake Minnetonka and as described in the Lake Vegetation Management Plan. Therefore, in accordance with these rules, the DNR approves the proposed boundaries identified in the resolution. Nielsen noted in 2016, a full bay treatment was done but the bay had not been treated for two years previous to that so there was a significant amount of milfoil. That treatment was successful. In 2017, the treatment of the bay for milfoil and curly reed cost the residents $30,000, and for 2018, the estimated cost is $20,000. Nielsen stated with consistent funding, the costs go down and the amount of chemicals used is less. Page 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Nielsen stated the next slide provides an idea of how the LID will be funded. There will be a tax levy to those property owners within the district. At the present time there is a proposed budget of $20,000, which will amount to approximately $200 per year for the lakeshore people and $100 a year for the undeveloped lots. The first actual budget will be established by a seven -member advisory board that will be appointed by the City. Every two years thereafter the members of the district will elect the board members. These people will create a budget, set up the bylaws, etc. Nielsen stated they would suggest a $200 tax per year for the lakeshore lots, $150 for the cove residents, and $100 for the undeveloped lots, which accounts for the $20,600. Nielsen read some letters of support from the Lake Minnetonka Association, Lake Minnetonka Conservation District, and the City of Greenwood. Nielsen stated the benefits of the Carman Bay LID include improvement of the health and esthetics of Carman Bay, to provide consistent, sustainable funding and therefore consistent treatment, to reduce overall costs, to reduce use of chemicals, to keep harvesters out of the bay, to provide the residents with the ability to deal with unforeseen AIS issues, and to create an advisory board to provide best management practices. Ted Chalupsky, 2530 Casco Point Road, stated the letter from Greenwood highlights the benefits of the LID and that he would like to thank the committee who has been working on this for a number of years. Chalupsky stated he is speaking in support of the LID on behalf of several neighbors who could not be here tonight. Anthony Determen, 3026 Casco Point Road, stated he is opposed to the LID because he resides in the cove and this will not benefit him very much. Determen stated he does not believe Carman Bay is very conducive for a LID, and since the cove does not benefit from it, those residents should be excluded from it. Determen stated there is a question of whether the treatments are going to be effective since Cayman's Bay is located in the middle part of the lake and there is a lot of traffic going east and west that creates a lot of waves. Determen stated in the long run he does not see how they will be able to control any invasive species. Determen stated the agencies that have signed off on this win because it will be off their plate. Determen commented he has been told that his property values are going to go up but that in actuality the weeds will not be gone in the cove because the cove acts as a biofilter to help clarify the water before it gets to the lake. As a result, his property value will go down because there will still be weeds even though there is a LID. Determen noted he does not spend that much time in Carman's Bay and that he will have to pay in without receiving any benefit. Determen also expressed concern about how many years they will have to pay in and that he would like to know that. Determen stated once the LID is established, it will be hard to quit it, and that the experts should be dealing with the milfoil rather than every bay having its own LID. Page 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Dave Stilseth, 3233 Casco Circle, stated three, four years ago there was a substantial amount of milfoil, but after three years of treatment the weeds have been greatly reduced. Stilseth stated he is all for the LID. Mark Klepka, 2499 Kelly Avenue, stated he lives on the north end of a cove, and of the eight people adjacent to him, they all voted yes to the LID and that there are a number of cove people that are in favor of the LID. Klepka stated the LID improves the water for everyone. Klepka stated he swims on the lake almost every day and that there has been a significant improvement over the past couple of years. The amount of weeds on the beach that need to picked up has been improved dramatically and that he wholeheartedly approves of the LID. Rich Anderson, 3205 Crystal Bay Road, stated before he and his neighbors treated their area of the lake, they could not even get into the water and now the water is pristine. Anderson noted they had to pay $1000 the first year and $500 this year. Anderson commented he is hopeful they can get a LID established for Crystal Bay since it will be cheaper. Anderson noted the DNR does not run the lake and the LMCD does not have the money to do this. The LID will have money left over to handle other issues with AIS. Anderson noted the City of Orono pays the LMCD $54,000 per year, with part of it being for milfoil harvesting. Anderson stated he has not seen the harvesters in Crystal Bay for over two years. Jeff Essen, 2648 Casco Point Road, stated he is opposed to the LID since Lake Minnetonka and Carman Bay is a public body of water and is used by thousands of people, many of whom do not live on the lake. Essen stated because of that, he does not believe 113 property owners should pay to treat the bay when it is used by hundreds of fisherman. Essen stated the nicer the bay is made, the more transient boaters will come to the bay. Essen noted there are a number of organizations that are involved in the management of the lake and that they should be tapped to participate more. Essen stated he lives on the western end of the bay and the wind blows all the weeds his way and gets stuck there. Essen stated the weeds are as bad as he has ever seen them and that he cannot get his boat out of the dock due to all the weeds. Essen stated when the milfoil is removed, the native weeds take over. David Runkle, 2684 Casco Point Road, noted he sent an e-mail to the Mayor and Orono City Council outlining his position on the LID. Runkle stated in his view there should not be another layer of government to try and correct what another government agency is supposed to be fixing. Runkle stated there should be a defined objective to the LID rather than being open-ended. In addition, it appears the different agencies have a different opinion on the quality of the lake and that there must be some reason the LMCD rates the bay as an A. Runkle stated he rates it as a D minus or an F. Runkle stated he does not see the end game with the LID and that there is no agreed upon measure of quality. Runkle noted there are 113 properties on the bay and everybody has a different perspective on the fees that should be charged for eradicating the milfoil. Runkle stated the City should pressure the various government agencies already in existence to do something about the milfoil. Page 5 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Jack Eugster, 2655 Kelly Avenue, stated during the time he has lived on the bay the milfoil has been reduced dramatically, particularly in the past few years. Eugster stated on the north and east side the milfoil came out so far that the bay was substantially smaller, and with the reduction in the weeds, the bay has gotten larger. Eugster stated the native weeds are a lot easier to deal with than the milfoil. Eugster stated even on weekdays when the boats are not cutting up the weeds in the lake, he was not able to see three or four feet down in the water but that he can now see more than seven feet down. Eugster stated he is very much in support of the program. Nielsen stated the LID would be in strict compliance with the DNR and that there are specific goals. One goal is to reduce the amount of milfoil by 80 percent and delineation surveys will be done to monitor that. Patrick Selter, Lake Management Company, noted as stated in the lake management plan, this is aquatic invasive species control and not weed control. Selter stated when it comes to the products used, it has been scientifically proven that the bay has not been impacted negatively in one single way. Selter stated what they know is that they can remove the invasive species and that he is here to provide factual information on the products and results. Selter indicated he works with over 130 different groups throughout the state managing AIS and consistently year after year it has been proven that they can control these species. Selter stated in every instance, the most successful organizations have been watershed districts, municipalities, and lake improvement districts. When groups struggle with financing, they tend to see the weeds come back. The treatments will get the bay back to what it was meant to be, a social activity. Selter noted grant money is down due to different legislative actions but that the LID can still apply for grant money and other funding through various sources. Once the LID starts building up reserves, they then can start reducing the fee. Selter noted at any time a petition can be brought to terminate the district. Dankey asked what the difference is between the lakefront and the cove. Selter stated they have designed a system to get cove property owners involved and participate. Selter stated he has managed many coves in the past and that the coves look better this year than they have in the past. Selter stated as a company, if the residents had someone contribute to the program that lived in the cove, they did the treatment. Selter stated he did that because he felt there was a bigger value gained by managing that cove. Reeder noted the City did receive four e-mails in support of the project. Mayor Walsh closed the public hearing at 8:15 p.m. Walsh stated he followed Dave Osgood when this whole program started with the bay captains and asking the residents for contributions. Walsh stated he remembers when Phelps Bay did it for a couple of years but then the weeds came back because they stopped treating the bay. Crystal Bay has also dramatically changed as well, which shows that the treatments have been successful overall. Page 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Walsh noted there are specific requirements to put together a LID and that only two bays within the Orono District on Lake Minnetonka can actually create a LID. Walsh stated he is not sure the Old Crystal Bay neighborhood can create one. Walsh noted approximately 75 percent of the residents have signed the petition in favor of creating the Carman Bay LID and that some of those people live in the cove. Walsh stated regardless of which entity does the treatment, people will still pay taxes for it. Dankey commented she used to live on the cove as well as on Kelly Avenue. Dankey stated she applauds the group for getting this going and that she can understand both perspectives. Dankey stated in her view the majority rules and that it is self-imposed private authority group that will make it happen. Seals stated she lives on Stubbs Bay and that it is difficult to see more than two feet down. Seals stated she can understand both perspectives but that she believes the majority rules. Seals stated in her view the City should also pressure the LMCD a little bit about the harvesters. Walsh noted the LMCD's budget is half a million dollars a year and approximately 50 percent of it goes to salaries. Walsh stated he would encourage the residents to attend the LMCD board meetings, but in the meantime, the LID is probably the best shot of getting things done. Seals moved, Dankey seconded, to accept the certified petition for the establishment of the Carman Bay Lake Improvement District, to adopt RESOLUTION NO. 6781, a Resolution Establishing the Carman Bay Lake Improvement District, and to appoint the initial board of directors listed on Exhibit J for the Carman Bay Lake Improvement District. VOTE: Ayes 3, Nays 0. (Recess taken from 8:23 p.m. to 8:30 p.m.) PUBLIC WORKS/CITY ENGINEER REPORT 16. WAYZATA BOULEVARD (CSAR 112) PHASE 2 DESIGN APPROVAL Edwards reviewed his Staff memorandum dated July 24, 2017, regarding the plan for the final Phase 2 turn back project. Staff recommends authorizing the City Engineer to sign the Wayzata Boulevard (CSAH 112) Phase 2 Plan Set. Walsh asked if anyone from the public would like to comment on this item. Jane Davidson, 1020 Old Long Lake Road, Long Lake, stated she would like to thank Mayor Walsh and the City Council for being so receptive to talking to her regarding how this project will affect her property. Davidson noted she is also here tonight representing her neighbors at 1010 and 1030 Old Long Lake Road. Davidson indicated she and the neighbors have had numerous meetings with Hennepin County, and over the past two weeks the neighbors have come to a unanimous consensus and a letter was sent to Hennepin County and the City Council outlining what that consensus is. Davidson stated there are currently three options for her driveway at the intersection of Old Long Lake Road and Highway 112. Option 2 is an approximately 70' x by 20' shared slab apron with a single curb Page 7 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 16. WAYZATA BOULEVARD (CSAR 112) PHASE 2 DESIGN APPROVAL —Continued cut at Old Long Lake Road that would be shared by 1010, 1020, 1030 and 1070, with a 2 -foot concrete section to delineate the driveways of 1010, 1020, and 1030 from the driveway of 1070. This option was presented by the county in February of 2017. Davidson stated their understanding is that this would mean that the driveways would be privately maintained with the concrete strip down the middle serving as a divider. Option 3 proposed two completely separate driveways also approximately 75 feet in length. One driveway would serve 1010, 1020, and 1030, and a separate driveway would serve 1070. This was presented in March of 2017. Davidson stated Option 4, which is the option that was discussed at the work session this evening, is very similar to Option 2. It would have a single curb cut with a relatively large apron that is approximately 60' x 18' that would serve all four properties. The shared slab would lead to two approximately 25 feet separated driveways, one for 1070 and then one for 1010, 1020, and 1030. Davidson stated historically 1010, 1020 and 1030 are properties that were divided away from 1070 back in 1985. Those three properties have shared a driveway since that time and there is a legal maintenance agreement on file. Davidson stated there is a long precedent for how the driveway is managed. Davidson noted the house at 1070 is not part of that shared driveway and her legal advisors have stated that there is an unknown risk of marrying the two driveways so they would like to keep that separate. Davidson stated 1070 is also a very large property that could be subdivided at some point in the future. Davidson stated the unanimous conclusion of the neighbors is that they would prefer either Option 2 or Option 3, with wide enough emergency vehicle access, or Option 4, but with revision to address separation of ownership of the driveways. Davidson stated they are asking that the shared pad section of Option 4 be made a public road. That public road would be under the jurisdiction of Orono and the government, either Long Lake or Orono, would put that road on their pavement plan and would snow plow that section so the four properties would not have to bear the cost of maintaining such a large road bed. Each of the 25 -foot sections that come off of that public road would be maintained by the respective property owners. Davidson requested that Orono, Long Lake, and the county make sure that if Option 4 is chosen that the shared slab is designated a public road forever. Davidson indicated they would also maintain the current maintenance agreement and that it is her understanding that maintenance agreement would not require revision. Walsh noted Old Long Lake Road is being moved over to the east as part of the road project and the people who actually live in Long Lake will now have part of their driveway in Orono but the rest of their property will be in Long Lake. The issue that is before the Orono City Council is to ensure the property owners are not being forced into shared driveway agreements. Walsh stated Option 4 shows that the big pad in front of the driveways would be dedicated as a public road with a little bump -out that the City of Long Lake would maintain it, plow the snow, and place it in their Pavement Management Plan. Orono has agreed to draft an agreement to reflect that. In addition, Orono would help sign the street as a no outlet as well as no parking since it is right next to a trail. Page 8 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 16. WAYZATA BOULEVARD (CSAR 112) PHASE 2 DESIGN APPROVAL —Continued Walsh noted Hennepin County talked about potentially giving Orono an additional $20,000 for landscaping for this area and that there will be a pond and additional buffer constructed. Frank Jawaky, 1020 Old Long Lake Road, noted the legal agreement would need to spell out who would assume legal liability if Orono gets the road but Long Lake is plowing it. Dankey moved, Seals seconded, to authorize the City Engineer to sign the Wayzata Boulevard (CSAH 112) Phase 2 Plan Set, with the recommendation that Option 4 with the bump -outs be chosen, with the understanding that Hennepin County will contribute another $20,000 for landscaping, and subject to Long Lake and Orono entering into an agreement that it would be an Orono public road that would be maintained and plowed by Long Lake, with the road being included in Long Lake's Pavement Management Fund, and with the understanding that Orono will have the road signed as a no outlet and posted no parking. Vote: Ayes 3, Nays 0. 17. OLD CRYSTAL BAY ROAD (CSAH 112-CSAH 6) FEASIBILITY STUDY PROPOSAL Edwards reviewed his Staff memorandum dated July 24, 2017, regarding a feasibility study for Old Crystal Bay Road for possible road improvements in 2018. Funding will come out of the MSA Fund. Staff recommends the City Council authorize Bolton and Menk to commence development of a feasibility study for a fee not to exceed $24,900. Walsh noted the City discussed this road a number of years ago and that the feasibility study would help develop a longer term vision for the next 20 to 30 years to ensure Old Crystal Bay Road is set up correctly to handle the traffic from the schools. Walsh noted the School District hired SRF to perform a parking study to achieve better traffic circulation. Walsh noted the City receives state funds for this road, which will help pay for some of the improvements. Seals asked when the feasibility study would be completed by. Martini indicated this fall. Edwards stated once the feasibility study is completed, more detailed cost estimates can be done, and that the goal is to go out for bids in early spring. Walsh asked if Bolton and Menk will be able to get the engineering done in the late fall to allow it to go out for bid next spring. Martini indicated they will be able to complete that and that the City Council will need to authorize the survey work prior to winter. Martini stated once the survey work is complete, work can begin on the final plans so bids can be open early spring and construction started once school lets out. Seals asked when the recreational center will be done. Edwards stated they will be starting work this fall and completing it in 2018. Page 9 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 17. OLD CRYSTAL BAY ROAD (CSAH 112-CSAH 6) FEASIBILITY STUDY PROPOSAL -Continued Martini indicated they will be looking at adding turn lanes, reviewing access points, and options for traffic control devices at the different intersections. Martini stated ultimately that will be put together into a preliminary design along with cost estimates. Seals moved, Dankey seconded, to authorize Bolton and Menk to commence development of a feasibility study for a fee not to exceed $24,000. VOTE: Ayes 3, Nays 0. 17A. BIG ISLAND STORAGE CONTAINER Edwards recommended a storage container be purchased and placed on Big Island for the storage of maintenance equipment. The estimated cost for a 10' x 8' x 8' container would be approximately $3,400, with another couple thousand dollars to have a contractor bring it over to Big Island. Walsh stated the City is looking at mowing the park 12 times per year at a cost of $3,600, which would basically pay for the container. In addition, the Fire Department has indicated they would like to be able to have a couple of motors out there to pump water, which would make access to Big Island for fire service faster as well. Seals commented the container is one of the better options for storage and is pretty indestructible. Seals moved, Dankey seconded, to approve the purchase of a 10' x 8' x 8' storage container and to hire a contractor to bring it to Big Island. VOTE: Ayes 3, Nays 0. MAYOR/COUNCIL REPORT Dankey stated she would like to compliment the people who organized the Carman Bay LID. Seals reported she attended the Mound Fire Department versus the Orono Police Department softball game, which was a lot of fun even though Orono did not win the game. The Orono Police Department will also be playing the Long Lake Fire Department. Seals stated the Big Island Committee has been meeting regularly and that there is a cleanup day scheduled for this Thursday. A lot of people have volunteered to help clean the island and the City has received lots of donations from Home Depot, the Boy Scouts, and others. Seals noted the Big Island and Back kayaking event coordinated by Rick Carter is set for August 12. Walsh stated there are a couple of Boy Scout troops and veterans that will be helping out with the cleanup. Walsh noted coming to the area in the near future is the Tour de Tonka, Long Lake Corn Days, and the Orono City Council float. Walsh noted the Board of the Orono Ice Arena and the Orono Youth Hockey Association is in the process of raising money for Phase 2 of their improvement plan, which involves raising another $700,000 to Page 10 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. MAYOR/COUNCIL REPORT —Continued install brand-new men and women locker rooms and weight training rooms. Walsh stated the facility is approximately 20 years old and that the improvements will help bring the facility up to speed with the other arenas in the area. CITY ADMINISTRATOR'S REPORT 18. SELECTION OF WEBSITE DESIGNER Reeder reviewed his Staff memorandum dated July 24, 2017, regarding the selection of a website designer. Six vendors were interviewed and the committee is recommending a company called CivicPlus. The estimated cost is between $20,000 and $30,000 depending on what type of service and training the City desires. Staff recommends the City enter into an agreement with CivicPlus. Seals stated the City's current website lacks functionality. Some of the goals with the redesign are to make the website is more user friendly and to have all the City's media talk to each other. Seals stated CivicPlus seemed to understand the way cities work and the amount of information that is typically contained on a city website. Seals stated in her view CivicPlus is a good option. Seals noted the funds are coming from the PEG fees generated by Mediacom. Seals asked how often the City evaluates Mediacom's effectiveness in the community. Mattick stated in terms of effectiveness, the franchise agreement is still relatively new and Staff has not really evaluated the quality of service. Mattick stated the City negotiated into the franchise agreement the areas that would be served by Mediacom, which expanded the coverage area. Mattick stated to his understanding Mediacom has complied with that requirement and that no particular violation of the agreement has been identified. Seals stated she would be interested in hearing whether the City has received any complaints regarding the service. Mattick stated Staff can review the franchise agreement and the Council can ask Mediacom to attend a Council meeting and provide an update. Walsh concurred that it would be good to have an update from Mediacom. Seals moved, Dankey seconded, to authorize Staff to enter into an agreement with CivicPlus to design a new website for the City of Orono. VOTE: Ayes 3, Nays 0. CITY ATTORNEY'S REPORT Mattick stated he had nothing to report. Page 11 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. ADJOURNMENT Seals moved, Dankey seconded, to adjourn the Orono City Council meeting at 9:15 p.m. VOTE: Ayes 3, Nays 0. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 12 Orono City Council Work Session Monday, July 24, 2017 Council Chambers 5:00 p.m. PRESENT: Mayor Dennis Walsh, Council Members Wendy Dankey and Victoria Seals. Representing Staff were Interim City Administrator Doug Reeder, Public Works Director/City Engineer Adam Edwards, and City Clerk Anna Carlson. Guests: Hennepin County Transportation Planning Engineer Kristy Morter, P.E.; Residents Jane Davidson and Francis Kulacki; Long Lake Fire Department Assistant Fire Chief, John Hall. 1. CSAH 112 Phase 2 Design Review Public Works Director/City Engineer, Adam Edwards re -introduced the CSAH 112 Phase 2 Design project. Edwards is looking for authorization to sign the completed plans for the project. Hennepin County Transportation Planning Engineer, Kristy Morter stated that she was here to answer any questions regarding the project. Morter noted that she had met a few times with residents and had discussed and addressed comments regarding the project. Morter is hoping to have the plans finalized within the next couple weeks. Morter is looking for further direction of which driveway options were preferred by the residents at this point in the process. Mayor Dennis Walsh noted that the preferable option would be Option 4 which would have bump outs for room to turn around if needed and in addition, Long Lake would take care of plowing and maintenance of that portion of road. Walsh mentioned that from what he has gathered the option discussed was the preferred option from the residents. Orono resident, Jane Davidson noted the homeowners involved, have been invited to the meetings and that homeowners of 1010; 1020; 1030 have been involved in these meetings. Davidson said the homeowner's concern was that any legal connection between the shared driveways could create expensive ligation in the future if issues arise because of indifferences; so they would prefer to keep the driveways separate. Davidson asked for Orono to consider putting up signs showing no outlet and to make it no parking. Davidson also mentioned that she was concerned about the proximity of turn into their driveway from intersection and would prefer some space before intersection. There was further discussion regarding the landscaping and overall landscaping budget for the project. Walsh asked that the residents are able to give input on the landscaping. Walsh would like an increase in the landscaping budget and the preferred option 4, with the addition of no parking and no outlet signs to be added into the motion for the Council meeting. 2. Storage Facility for Big Island Edwards asked for guidance and direction on whether or not to purchase and place a storage container at Big Island Park in order to provide onsite storage of a lawnmower and other park maintenance tools. Council Member Wendy Dankey inquired about what the City currently does for mowing at Big Island? Edwards mentioned Public Works has been mowing the island 1-3 times per year. There was a Big Island Committee had been formed in 2017 and the committee has expressed desire for an increase in mowing to once a month or possibly every two weeks. Edwards mentioned a commercial size mower is currently being used for mowing and that be the mower acquires barge rides to and from the site. Edwards provided cost options in the event the City chooses to increase the mowing on Big Island. One option is the city could purchase a cargo container, contract a barge to get the container to the island and then use the container to store the mower and other park maintenance tools. The other option is that the mower be transported by barge every other week to and from the island every season. Dankey mentioned that it is a functional and efficient idea to purchase a container and keep in on the island. Council member Victoria Seals mentioned that a 10 foot container is one of the better options for storage and that it should be brought to the Council meeting for a vote. Walsh noted that the Big Island storage container should be added to agenda for the Council meeting. 3. Purchase of Fire Truck for Long Lake Fire Department Long Lake Fire Department Assistant Fire Chief, John Hall gave a presentation regarding the 2017 Fire Truck Replacement for the Long Lake Fire Department. The fire department plans on replacing engine 12 and presented at the Work Session as a courtesy to let the City Council and the Fire Department is looking to move forward with the purchase. The work session ended at 6:18 p.m. ATTEST Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Item No.: 4 Date: August 14, 2017 Item Description: Claims/Bills Presenter: Danielle Amira Agenda Consent Agenda Accountant Section: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 107884 to 108000, totaling $848,330.24. 3. Noteworthy Payments. Vendor Amount Description of Payment #107965 Park Construction Company $276,931.53 Payment for Fox Street Improvements. #107897 Burschville Construction Inc. $ 21,730.00 Payment for Sewer Stubb Repair. #107907 City of Long Lake $ 184,180.00 Payment for 3' & 4" quarter Fire Services. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits Exhibit A. Check Register Prepared By: Baa Reviewed By: DAA Approved By: D5^ City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 7/25/2017 - 8/14/2017 Aug 10, 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount ADVANCED FIRST AID INC 08/14/2017 107883 0717-246 101-42110-221 AED recharge Police Department 505.02 Total 107883: 505.02 ADVANCED IMAGING SOLUTIO 08/14/2017 107884 336015466 101-41900-413 CH Copier Lease -07/20-08/2/17 Central Services 1,465.76 ADVANCED IMAGING SOLUTIO 08/14/2017 107884 336042270 101-42110-413 Police Copier -07/20-08/20/17 Police Department 340.40 ADVANCED IMAGING SOLUTIO 08/14/2017 107884 INV140342 101-41900-221 black toner Central Services 12.84 ADVANCED IMAGING SOLUTIO 08/14/2017 107884 INV140580 101-41900-221 toner collection Central Services 11.22 Total 107884: 1,830.22 AEM FINANCIAL SOLUTIONS LL 08/14/2017 107885 387308 101-41900-301 2016 audit preparation Central Services 6,674.80 Total 107885: 6,674.80 ALL STAR ELECTRIC 08/14/2017 107886 1689 101-41900-404 Navarre parking lot light repair Central Services 1,022.20 Total 107886: 1,022.20 ALLSTREAM/INTEGRA TELECO 08/14/2017 107887 14791085 101-42110-321 Phone service Police Department 304.95 ALLSTREAM/INTEGRA TELECO 08/14/2017 107887 14791085 101-41900-321 Phone Service Central Services 426.93 ALLSTREAM/INTEGRA TELECO 08/14/2017 107887 14791085 601-49400-321 Phone Service Water 71.16 ALLSTREAM/INTEGRA TELECO 08/14/2017 107887 14791085 602-49450-321 Phone Service Sewer 213.46 Total 107887: 1,016.50 AMERICAN TIRE DISTRIBUTOR 08/14/2017 107888 S094590291 101-42110-402 #240 tires Police Department 581.91 AMERICAN TIRE DISTRIBUTOR 08/14/2017 107888 S094720236 101-42110-402 4 tires Police Department 581.91 Total 107888: 1,163.82 APPRIZE TECHNOLOGY SOLUT 08/14/2017 107889 14737 101-41900-319 AUG/17-INSURANCE MONTHLY ADMIN FEE Central Services 497.00 Total 107889: 497.00 ARC 08/14/2017 107890 MN15034152 101-41900-352 oversized copies Central Services 62.57 Total 107890: 62.57 BATTERIES PLUS 08/14/2017 107891 021-375504 601-49400-227 batteries Water 17.99 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number BATTERIES PLUS 08/14/2017 107891 021-375504 602-49450-227 batteries Total 107891: BIFFS INC 08/14/2017 107892 W643700 101-45200-415 Hand soap, ADA Restroom Rental Service BIFFS INC 08/14/2017 107892 W643701 101-45200-415 Hand soap, ADA Restroom Rental Service BIFFS INC 08/14/2017 107892 W643702 101-45200-415 Hand soap, Restroom Rental Service BIFFS INC 08/14/2017 107892 W643703 101-45200-415 Hand soap, ADA Restroom Rental Service BIFFS INC 08/14/2017 107892 W643704 101-45200-415 Hand soap, ADA Restroom Rental Service BIFFS INC 08/14/2017 107892 W643705 101-45200-415 Hand soap, ADA Restroom Rental Service BIFFS INC 08/14/2017 107892 W643706 101-45200-415 Hand soap, ADA Restroom Rental Service BIFFS INC 08/14/2017 107892 W643707 101-45200-415 Hand soap, ADA Restroom Rental Service Total 107892: BNR IRRIGATION SERVICES 08/14/2017 107893 93019 101-45210-404 Golf Course Irrigation Repair Total 107893: BRIAN CLARK 08/14/2017 107894 07312017 101-43000-226 SAFTEY SHOES Total 107894: BRUNELLO, JOHN 08/14/2017 107895 07312017 101-22205 ESCROW REFUND#2015-01398 Total 107895: BUDGET PRINTING 08/14/2017 107896 4891 101-42110-489 PD tattoos-promotionals BUDGET PRINTING 08/14/2017 107896 4925 101-42110-201 PD letterhead BUDGET PRINTING 08/14/2017 107896 5069 101-42110-221 signs Total 107896: BURSCHVILLE CONSTRUCTIO 08/14/2017 107897 4239 602-49450-443 Swr stubb repair Total 107897: CALIBRE PRESS 08/14/2017 107898 50856 101-42110-437 training -RS Department Sewer Parks Parks Parks Parks Parks Parks Parks Parks Golf Course Public Works Department Police Department Police Department Police Department Sewer Police Department Page: 2 Aua 10. 2017 01:47PM Invoice Amount 160.00 160.00 125.00 62.79 62.50 160.00 c0 Gn 855.29 120.69 120.69 Ila on 21,730.00 159.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 7/25/2017 - 8/14/2017 Aug 10, 2017 01:47PM Check Check Invoice Invoice GL Account Payee Issue Date Number Number Total 107898: CAPITOL BEVERAGE SALES, L. 08/14/2017 107899 1950353 101-45210-091 Total 107899: CARDMEMBER SERVICE 08/14/2017 107900 AE07272017 602-49450-321 CARDMEMBER SERVICE 08/14/2017 107900 CF06282017 101-42110-485 CARDMEMBER SERVICE 08/14/2017 107900 CF06282017 101-42110-48E CARDMEMBER SERVICE 08/14/2017 107900 CF07192017 101-42110-352 CARDMEMBER SERVICE 08/14/2017 107900 CF07202017 101-42110-212 CARDMEMBER SERVICE 08/14/2017 107900 CF07202017 101-42110-437 CARDMEMBER SERVICE 08/14/2017 107900 CF07212017 101-42110-435 CARDMEMBER SERVICE 08/14/2017 107900 CF07222017 101-42110-402 CARDMEMBER SERVICE 08/14/2017 107900 CF07242017 101-42110-437 CARDMEMBER SERVICE 08/14/2017 107900 CF08012017 101-42110-435 CARDMEMBER SERVICE 08/14/2017 107900 CF08022017 101-42110-24C Total 107900: CARGILL SALT 08/14/2017 107901 2903527674 601-49400-21E Total 107901: CCP INDUSTRIES INC. 08/14/2017 107902 IN01919210 101-43000-22E CCP INDUSTRIES INC. 08/14/2017 107902 IN01919210 601-49400-22E CCP INDUSTRIES INC. 08/14/2017 107902 IN01919210 602-49450-22E Total 107902: gas for atv Police Department 7.49 CEMSTONE 08/14/2017 107903 C1783810 101-43000-224 GEMSTONE 08/14/2017 107903 C1783810 601-49400-223 CEMSTONE 08/14/2017 107903 C1783810 602-49450-223 GEMSTONE 08/14/2017 107903 C1783810 101-45200-223 GEMSTONE 08/14/2017 107903 C1783810 651-49910-227 GEMSTONE 08/14/2017 107903 C1785980 601-49400-40E Total 107903 Description Department Invoice Amount 159.00 beer for resale Golf Course 280.95 280.95 south pump station -pass due bill Sewer 4,�44.oa 576.55 promotional products Police Department 124.36 RAPID WRISTBANDS Police Department 106.00 meeting expense Police Department 51.41 gas for atv Police Department 7.49 softball event Police Department 13.55 meeting expense Police Department 8.13 Carwash Police Department 10.00 Cake for officers swearing in Police Department 35.99 nation night out -water& gatorade Police Department 24.51 digital sound level meters Police Department 43.98 1,001.97 salt Water 4.544.69 4,�44.oa ear plugs w/cord Public Works Department 35.38 ear plugs w/cord Water 35.38 ear plugs w/cord Sewer 35.39 106.15 storage blocks Public Works Department 416.00 storage blocks Water 416.00 storage blocks Sewer 416.00 storage blocks Parks 416.00 storage blocks Storm Water 416.00 sidewalk repair Water 360.25 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 7/25/2017 - 8/14/2017 Aug 10, 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount CENTERPOINT ENERGY MAIN 08/14/2017 107904 10741575-4J 101-45210-381 JUNE/17-Gas-06/21/17-06/19/17 Golf Course 16.80 CENTERPOINT ENERGY MAIN 08/14/2017 107904 15865-1JUL 101-45210-381 June/17-Gas-06/21/17-07/21/17 Golf Course 16.03 CENTERPOINT ENERGY MAIN 08/14/2017 107904 15865-1JUL 601-49400-381 June/17-Gas-06/21/17-07/21/17 Water 23.71 CENTERPOINT ENERGY MAIN 08/14/2017 107904 15865-1JUL 602-49450-381 June/17-Gas-06/21/17-07/21/17 Sewer 426.13 CENTERPOINT ENERGY MAIN 08/14/2017 107904 15865-1JUL 101-41900-381 June/17-Gas-06/21/17-07/21/17 Central Services 87.34 CENTERPOINT ENERGY MAIN 08/14/2017 107904 15865-1JUL 101-42110-381 June/17-Gas-06/21/17-07/21/17 Police Department 33.74 Total 107904: 603.75 CHRIS FISCHER 08/14/2017 107905 06082017 101-42110-439 Remibruse-Meeting Exp Police Department 66.00 Total 107905: 66.00 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014916 101-42110-402 #245 Oil change, filter, inspection Police Department 45.79 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014917 101-42110-402 #238 Perform service, oil, filter Police Department 42.74 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014939 101-42110-402 #247 Perform service, oil, filter Police Department 48.57 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014944 101-42110-402 #240 Perform service, oil, filter Police Department 322.76 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014952 101-42110-402 #239 control arms Police Department 908.77 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014959 101-42110-402 #245 Oil change, filter, inspection Police Department 126.34 CHUNKS LAKESHORE AUTO 08/14/2017 107906 0014965 101-42110-402 4230 Perform service, oil, filter Police Department 61.28 Total 107906: 1,556.25 CITY OF LONG LAKE 08/14/2017 107907 00201400 101-42260-318 2017 -Q/3 -Fire Service Fire Protection Services 92,090.00 CITY OF LONG LAKE 08/14/2017 107907 00201400 101-42260-318 2017 -Q/4 -Fire Service Fire Protection Services 92,090.00 Total 107907: 184,180.00 COMMERCIAL ASPHALT 08/14/2017 107908 1391 601-49400-404 cr acct Water 800.74 - COMMERCIAL ASPHALT 08/14/2017 107908 170715 601-49400-404 Road Patch Water 926.25 Total 107908: 125.51 CROSSROADS ANIMAL SHELT 08/14/2017 107909 06152017 101-42110-317 animal control Police Department 24.81 Total 107909: 24.81 DEPUTY REGISTRAR 07/31/2017 107811 07062017 101-42110-441 841 escape tabs Police Department 11.00- City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 5 Aua 10. 2017 01:47PM Description Department Invoice Amount 11.00 - Public Works Department 48.93 Public Works Department 203.83 Water Check Check Invoice Invoice GL Account 856.29 Payee Issue Date Number Number Parks 356.25 Public Works Department 456.15 Parks 514.25 Total 107811: DIAMOND MOWERS INC. 08/14/2017 107910 0127940 -IN 101-43000-403 filter DIAMOND MOWERS INC. 08/14/2017 107910 0128455 -IN 101-43000-403 450 mower parts Total 107910: DPC INDUSTRIES 08/14/2017 107911 827001099-1 601-49400-216 chemicals DPC INDUSTRIES 08/14/2017 107911 827001100-1 601-49400-216 Chlorine Total 107911: DVS RENEWAL 08/14/2017 107912 07062017 101-42110-441 841 escape tabs Total 107912: EARL F ANDERSON & ASSOC 08/14/2017 107913 01147891 -IN 101-45200-223 signs EARL F ANDERSON & ASSOC 08/14/2017 107913 0114857 -IN 101-43000-224 signs EARL F ANDERSON & ASSOC 08/14/2017 107913 0114992 -IN 101-45200-223 welcome signs Total 107913: ECM PUBLISHERS INC 08/14/2017 107914 509727 101-42400-340 Carman Bay hearing Total 107914: FOTOHAUS 08/14/2017 107915 07132017 101-42110-401 PD photos Total 107915: G & K SERVICES 08/14/2017 107916 6000659308 101-45210-223 mats G & K SERVICES 08/14/2017 107916 6006582127 101-43000-226 unifomrs G & K SERVICES 08/14/2017 107916 6006582127 101-43000-221 Shop towels G & K SERVICES 08/14/2017 107916 6006593070 101-43000-226 unifomrs G & K SERVICES 08/14/2017 107916 6006593070 101-43000-221 mats G & K SERVICES 08/14/2017 107916 6006593070 101-41900-404 towel & mats G & K SERVICES 08/14/2017 107916 6006604094 101-43000-226 uniform G & K SERVICES 08/14/2017 107916 6006604094 101-43000-221 Shop towels Page: 5 Aua 10. 2017 01:47PM Description Department Invoice Amount 11.00 - Public Works Department 48.93 Public Works Department 203.83 Water 443.79 Water 412.50 Public Works Department 856.29 Police Department 11.00 Public Works Department 11.00 Parks 356.25 Public Works Department 456.15 Parks 514.25 Building & Zoning Police Department Golf Course 5.13 Public Works Department 58.48 Public Works Department 2.63 Public Works Department 53.99 Public Works Department 2.63 Central Services 14.40 Public Works Department 57.26 Public Works Department 3.50 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 7/25/2017 - 8/14/2017 Aug 10, 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 107916: 198.02 GENUINE PARTS COMPANY/NA 08/14/2017 107917 3270-367956 101-43000-402 #710 item returned Public Works Department 44.06 - GENUINE PARTS COMPANY/NA 08/14/2017 107917 3270-370401 601-49400-402 brake pads #712 Water 89.03 GENUINE PARTS COMPANY/NA 08/14/2017 107917 3270-370460 101-45200-402 #210 brake pads Parks 92.97 GENUINE PARTS COMPANY/NA 08/14/2017 107917 3270-371094 101-43000-402 truck#708 battery Public Works Department 97.90 Total 107917: 235.84 GONYEA HOMES 08/14/2017 107918 07312017 101-22205 escrow refund 2017-00031 10,000.00 Total 107918: 10,000.00 GOPHER STATE ONE CALL 08/14/2017 107919 7070628 601-49400-489 locates Water 261.23 GOPHER STATE ONE CALL 08/14/2017 107919 7070628 602-49450-489 locates Sewer 261.22 Total 107919: 522.45 GREAT LAKES COCA-COLA 08/14/2017 107920 3602204332 101-45210-092 beverages for concessions Golf Course 234.37 GREAT LAKES COCA-COLA 08/14/2017 107920 3603202413 101-45210-092 beverages for concessions Golf Course 270.81 Total 107920: 505.18 Henn county Community Correcti 08/14/2017 107921 1000095556 101-42110-319 CR ROOM/BOARD MEMO Police Department 270.50 - Henn county Community Correcti 08/14/2017 107921 1000096279 101-42110-319 CORRECTIONS Police Department 1,762.50 Total 107921: 1,492.00 HENNEPIN COUNTY INFOR TE 08/14/2017 107922 1000095921 101-42110-414 radios -06/2017 Police Department 2,192.53 HENNEPIN COUNTY INFOR TE 08/14/2017 107922 1000096826 101-43000-414 radio Communication -07/2017 Public Works Department 2,049.58 HENNEPIN COUNTY INFOR TE 08/14/2017 107922 1000096999 101-41900-319 network support -08/2017 Central Services 51.00 HENNEPIN COUNTY INFOR TE 08/14/2017 107922 767 101-43000-414 radios -06/2017 Public Works Department 95.30 Total 107922: 4,388.41 HENNEPIN COUNTY SHERIFF 08/14/2017 107923 1000096783 101-41600-309 jail charges Law/Legal Services 620.47 Total 107923: 620.47 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number HNH HOMES 08/14/2017 107924 08082017 101-22205 ESCROW REFUND #2017-00332 Total 107924: HOTSYMINNESOTA.COM 08/14/2017 107925 56101 101-43000-221 WASH SOAP HOTSYMINNESOTA.COM 08/14/2017 107925 56102 101-41900-404 PRESSURE WASHER REPLACEMENT HOTSYMINNESOTA.COM 08/14/2017 107925 56103 101-41900-404 PRESS WASHER MATERIAL HOTSYMINNESOTA.COM 08/14/2017 107925 56104 101-43000-221 UNDER BODY PRESSURE CLEANER Total 107925: IN CONTROL, INC. 08/14/2017 107926 17071MB01 601-49400-405 CHEMICAL PUMP WIRING Total 107926: INSITUFORM TECHNOLOGIES 08/14/2017 107927 CPR 2 602-16500 2016 SEWER/CIPP PROJECTS INSITUFORM TECHNOLOGIES 08/14/2017 107927 CPR 2 602-20600 2016 SEWER/CIPP PROJECTS Total 107927: JACKIE YOUNG 08/14/2017 107928 AUGUST 2, 101-41300-319 CC mtgs-7/10&7/24 JACKIE YOUNG 08/14/2017 107928 AUGUST 2, 101-42400-319 PC mtgs-7/17 Total 107928: JANE SZCZEPANIK 08/14/2017 107929 06302017 101-42110-226 uniform Total 107929: JESSICA WEIRDER 08/14/2017 107930 07132017 101-42110-437 mileage reimb training Total 107930: JH LARSON COMPANY 08/14/2017 107931 S101512085. 101-41900-223 light bulbs Total 107931: JJ TAYLOR DIST LF MN JJ TAYL 08/14/2017 107932 2685788 101-45210-091 beer for resale -GC Department Public Works Department Central Services Central Services Public Works Department Water Administration Building & Zoning Police Department Police Department Central Services Golf Course Page: 7 Aua 10. 2017 01:47PM Invoice Amount 461.25 8,147.32 11,383.57 894.88 894.88 34,559.17 10,318.40- 24,240.77 430.00 240.00 59.85 225.60 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 8 Aua 10. 2017 01:47PM Department Invoice Amount 225.60 1,400.00 1,400.00 Police Department 12.61 10, 000.00 Mayor & Council Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Police Department 105.00 105.00 Golf Course 8.57 Golf Course 4.79 Total 107932: 13.36 Public Works Department 20.00 - Public Works Department 74.49 JODI SCHOENAUER 08/14/2017 107933 07072017 101-22205 ESCROW REFUND #17-3961 Total 107933: JOSH RAZE 08/14/2017 107934 08032017 101-42110-221 REIMBURSE SOFTBALL ITEMS Total 107934: JUSTIN AUL 08/14/2017 107935 08082017 101-22205 ESCROW REFUND#2016-00319 Total 107935: LAKE MTKA CONSERVATION DI 08/14/2017 107936 2017-ORON 101-41110-433 2nd Qtr levy payment Total 107936: LANO EQUIPMENT 08/14/2017 107937 02464591 234-45680-221 auger for bobcat & install LANO EQUIPMENT 08/14/2017 107937 03-464957 101-43000-403 #451 repairs Total 107937: LEXISNEXIS RISK SOLUTIONS 08/14/2017 107938 1297291-201 101-42110-311 Apr17-contract fee Total 107938: LONG LAKE TRUE VALUE 08/14/2017 107939 B409755 101-45210-223 Supplies LONG LAKE TRUE VALUE 08/14/2017 107939 B411300 101-45210-201 cleaning supplies Total 107939: LUBE TECH ESI 08/14/2017 107940 922959 101-43000-212 drum deposit LUBE TECH ESI 08/14/2017 107940 923906 101-43000-212 handle for fluids Total 107940: MACQUEEN EQUIPMENT 08/14/2017 107941 P07626 602-49450-403 repair parts Page: 8 Aua 10. 2017 01:47PM Department Invoice Amount 225.60 1,400.00 1,400.00 Police Department 12.61 10, 000.00 Mayor & Council 13,229.25 13,229.25 2,887.27 Public Works Department 159.30 3,046.57 Police Department 105.00 105.00 Golf Course 8.57 Golf Course 4.79 13.36 Public Works Department 20.00 - Public Works Department 74.49 54.49 Sewer 113.51 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 9 Aua 10. 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 107941: 113.51 MANSFIELD OIL COMPANY 08/14/2017 107942 20364761 101-42110-212 Fuel Police Department 1,196.36 MANSFIELD OIL COMPANY 08/14/2017 107942 20364762 101-43000-212 Diesel Public Works Department 434.23 MANSFIELD OIL COMPANY 08/14/2017 107942 20364783 101-42110-212 Fuel Police Department 1,438.01 Total 107942: 3,068.60 MARK MCCUTCHEON 08/14/2017 107943 07312017 101-22205 ESCROW REFUND#2015-00399 2,500.00 Total 107943: 2,500.00 MEDIACOM 08/14/2017 107944 0004327 JUL 101-41900-329 internet-07/2017 Central Services 593.50 MEDIACOM 08/14/2017 107944 0004327 JUL 101-41900-329 internet-07/2017 Central Services 296.75 MEDIACOM 08/14/2017 107944 0004327 JUL 101-42110-329 internet-07/2017 Police Department 296.75 Total 107944: 1,187.00 Menards HSBC Business Solution 08/14/2017 107945 GLDV301155 101-45210-403 hinged gate Golf Course 64.99 Total 107945: 64.99 MET COUNCIL ENVIRONMENTA 08/14/2017 107946 0001071290 602-49450-383 sep/2017-Wastewater Svcs Sewer 35,995.14 Total 107946: 35,995.14 METRO WEST INSPECTIONS S 08/14/2017 107947 1145 101-42400-310 June inspections Building & Zoning 7,433.25 Total 107947: 7,433.25 MICHAEL JOHNSRUD 08/14/2017 107948 07312017 101-22205 ESCROW REFUND#2016-01465 2,500.00 Total 107948: 2,500.00 MINNEAPOLIS OXYGEN COMP 08/14/2017 107949 00011419 101-42110-221 oxygen Police Department 24.30 MINNEAPOLIS OXYGEN COMP 08/14/2017 107949 00011420 101-42110-221 Medical Oxygen Police Department 40.50 Total 107949: 64.80 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 7/25/2017 - 8/14/2017 Aug 10, 2017 01:47PM Department Invoice Amount Public Works Department 113.43 Public Works Department 27.76 Golf Course 7.10 Water 386.97 Sewer 624.87 Police Department 129.00 - Finance Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Police Department 11.99 MINNESOTA EQUIPMENT 08/14/2017 107950 P59240 101-43000-403 Repair Chain saw &weed trimmers MINNESOTA EQUIPMENT 08/14/2017 107950 P59288 101-43000-403 weed trimmer repair MINNESOTA EQUIPMENT 08/14/2017 107950 P59606 101-45210-221 gas cap for blower Total 107950: MINNESOTA PIPE & EQUIPMEN 08/14/2017 107951 0381697 601-49400-227 curb box , fittings Total 107951: MINNESOTA PUMP WORKS 08/14/2017 107952 00001105 602-49450-406 gs#3 repairs Total 107952: MN DRIVER & VEHICLE SERVIC 07/25/2017 107848 2011 FORD 101-42110-441 tabs Ford Escape Total 107848: MN GOVT FIN OFFICER S ASSN 08/14/2017 107953 2017 GFOA- 101-41500-437 2017 Annual cont regsitration D.Amira Total 107953: MN NCPERS GROUP LIFE INS 08/14/2017 107954 082017 101-21710 Pera life 07/2017 Total 107954: MOUND TRUE VALUE 08/14/2017 107955 145581 101-42110-221 CLEANING WIPES MOUND TRUE VALUE 08/14/2017 107955 145657 101-42110-404 supplies MOUND TRUE VALUE 08/14/2017 107955 145733 101-42110-201 towels & supplies Total 107955: MTI DIST CO 08/14/2017 107956 1131947-00 101-45210-403 Repair In pumphouse Total 107956: NAVARRE HARDWARE 08/14/2017 107957 303165 101-43000-240 tools NAVARRE HARDWARE 08/14/2017 107957 303909 602-49450-406 Supplies NAVARRE HARDWARE 08/14/2017 107957 303979 101-45210-223 cleaner items NAVARRE HARDWARE 08/14/2017 107957 304002 602-49450-406 Supplies Department Invoice Amount Public Works Department 113.43 Public Works Department 27.76 Golf Course 7.10 Water 386.97 Sewer 624.87 Police Department 129.00 - Finance Department 225.00 Sewer 225.00 Golf Course 224.00 Sewer 224.00 Police Department 13.77 Police Department 11.99 Police Department 21.98 47.74 Golf Course 294.17 Public Works Department 6.98 Sewer 11.28 Golf Course 11.28 Sewer 6.49 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 11 Aug 10, 2017 01:47PM Department Invoice Amount Public Works Department 52.46 Public Works Department 29.97 Parks 35.97 Central Services 149.99 Police Department 604.33 Public Works Department 424.98 Police Department Police Department 49.50 49.50 Central Services Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Central Services 69.50 NAVARRE HARDWARE 08/14/2017 107957 304194 101-43000-224 sign inventory NAVARRE HARDWARE 08/14/2017 107957 304195 101-43000-224 Big Island supplies NAVARRE HARDWARE 08/14/2017 107957 304195 101-45200-223 Big Island supplies Total 107957: NEWEGG INC 08/14/2017 107958 1300497674 101-41900-416 windows 10 -citywide NEWEGG INC 08/14/2017 107958 1300502776 101-42110-221 Laptop-k.Herzog NEWEGG INC 08/14/2017 107958 1300503427 101-43000-221 Laptop-D.Goman Total 107958: NORTH MEMORIAL 08/14/2017 107959 P-PHFPC-24 101-42110-437 emr refresher-JN,TS,td Total 107959: O SULLIVANS HOLIDAY 546 08/14/2017 107960 0831207-531 101-42110-402 car wash Total 107960: OFFICE DEPOT 08/14/2017 107961 9413684720 101-41900-201 return credit OFFICE DEPOT 08/14/2017 107961 9430924790 101-41900-201 supplies OFFICE DEPOT 08/14/2017 107961 9430925480 101-45200-221 hole punch OFFICE DEPOT 08/14/2017 107961 9430925490 101-41900-201 supplies OFFICE DEPOT 08/14/2017 107961 9430925500 101-41900-201 Itr files OFFICE DEPOT 08/14/2017 107961 9443299950 101-41900-201 supplies Total 107961: ONLINE SOLUTIONS, LLC 08/14/2017 107962 2707 101-42400-319 system integration/psn Total 107962: OPTUM 08/14/2017 107963 944998 101-41900-319 HSA account maintenance fee Total 107963: OTTEN BROTHERS 08/14/2017 107964 1-1501355 101-45210-223 straw Page: 11 Aug 10, 2017 01:47PM Department Invoice Amount Public Works Department 52.46 Public Works Department 29.97 Parks 35.97 Central Services 149.99 Police Department 604.33 Public Works Department 424.98 Police Department Police Department 49.50 49.50 Central Services 36.64 - Central Services 8.99 Parks 22.39 Central Services 54.20 Central Services 24.99 Central Services 69.50 Building & Zoning Central Services 187.75 187.75 Golf Course 37.98 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 12 Aug 10, 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 107964: 37.98 PARK CONSTRUCTION COMPA 08/14/2017 107965 PR2-FOX 402-48057-590 FOX STREET IMP Fox Street 119,606.81 PARK CONSTRUCTION COMPA 08/14/2017 107965 PR2-FOX 402-20600 FOX STREET IMP 19,429.18 - PARK CONSTRUCTION COMPA 08/14/2017 107965 PR2-FOX 435-48967-590 FOX STREET IMP 176,753.90 Total 107965: 276,931.53 PERRYS TRUCK REPAIR 08/14/2017 107966 16915 101-42110-402 Tow /#246 Police Department 160.00 Total 107966: 160.00 PIRTEK 08/14/2017 107967 S2525894.01 602-49450-402 vactor hose repair Sewer 272.23 PIRTEK 08/14/2017 107967 S2530348.00 101-43000-403 hydraulic hose Repairs Unit 450 Public Works Department 7.55 Total 107967: 279.78 PREMIER LIGHTING, INC. 08/14/2017 107968 40284 101-45210-404 GC -lighting project Golf Course 1,588.73 PREMIER LIGHTING, INC. 08/14/2017 107968 40618 101-41900-404 lighting project Central Services 2,424.67 Total 107968: 4,013.40 PUMP AND METER SERVICE IN 08/14/2017 107969 117026-2J 101-43000-221 install fuel master Public Works Department 200.00 PUMP AND METER SERVICE IN 08/14/2017 107969 117026 -2J -C 101-43000-221 fuel System Upgrade Public Works Department 200.00 Total 107969: 400.00 QUALITY CONTROL & INTEGRA 08/14/2017 107970 33793 602-16500 LS#6 remodel 10,360.00 QUALITY CONTROL & INTEGRA 08/14/2017 107970 33831 602-16500 LS#7 remodel 10,960.00 QUALITY CONTROL & INTEGRA 08/14/2017 107970 33862 602-49450-406 SCACA PROJECT Sewer 7,488.00 QUALITY CONTROL & INTEGRA 08/14/2017 107970 33862 602-49450-401 SCACA PROJECT Sewer 49,900.00 Total 107970: 78,708.00 R.D. & Associates Specialized Se 08/14/2017 107971 103224 101-43000-408 tree stump grinding Public Works Department 510.00 Total 107971: 510.00 RADARSIGN, LLC 08/14/2017 107972 5704 101-42110-580 RADARSIGN Police Department 3,115.00 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 13 Aug 10, 2017 01:47PM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Golf Course 686.87 Golf Course 102.10 Golf Course 75.60 Golf Course 177.50 Total 107972: 78.40 Police Department 175.00 Police Department 395.91 RANDYS SANITATION INC 08/14/2017 107973 07192017 101-41900-404 July/17 trash Svcs RANDYS SANITATION INC 08/14/2017 107973 07192017 101-45210-404 July/17 trash Svcs RANDYS SANITATION INC 08/14/2017 107973 07192017 101-45200-404 July/17 trash Svcs Total 107973: REED WHOLESALE/OFFICE CO 08/14/2017 107974 9395 101-45210-094 concession supplies REED WHOLESALE/OFFICE CO 08/14/2017 107974 9396 101-45210-094 concession supplies REED WHOLESALE/OFFICE CO 08/14/2017 107974 9398 101-45210-094 concession supplies REED WHOLESALE/OFFICE CO 08/14/2017 107974 9399 101-45210-094 concessions Resale -GC Total 107974: RYAN AUTO MALL 08/14/2017 107975 590633 703-49960-379 #501 -engine replacement/ins claim Total 107975: SCHWAAB INC 08/14/2017 107976 2189359 101-41900-201 4 stamps Total 107976: SOUTHVIEW DESIGN 08/14/2017 107977 07312017 101-22205 ESCROW REFUND -#2017-00296 Total 107977: SRIXON SPORTS USA INC 08/14/2017 107978 5183758SO 101-45210-095 pro shop items SRIXON SPORTS USA INC 08/14/2017 107978 5191741SO 101-45210-095 pro shop items Total 107978: STONEWOOD LLC 08/14/2017 107979 07262017 101-22205 Escrow refund 16-00543 Total 107979: STREICHERS POLICE EQUIP 08/14/2017 107980 11271415 101-42110-550 squad #249 STREICHERS POLICE EQUIP 08/14/2017 107980 11271664 101-42110-226 nameplates STREICHERS POLICE EQUIP 08/14/2017 107980 11271789 101-42110-226 Banger,black Page: 13 Aug 10, 2017 01:47PM Department Invoice Amount 3,115.00 Central Services 256.71 Golf Course 59.18 Parks 370.98 Golf Course 686.87 Golf Course 102.10 Golf Course 75.60 Golf Course 177.50 Golf Course 78.40 433.60 9,511.38 9,511.38 Central Services 175.94 175.94 2,000.00 2,000.00 Golf Course 83.93 Golf Course 47.93 131.86 2,500.00 2,500.00 Police Department 7,768.74 Police Department 175.00 Police Department 395.91 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 7/25/2017 - 8/14/2017 Aug 10, 2017 01:47PM 9,520.46 Mayor & Council Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Department 152.99 STREICHERS POLICE EQUIP 08/14/2017 107980 11271791 101-42110-226 Banger,black STREICHERS POLICE EQUIP 08/14/2017 107980 11271811 101-42110-226 nameplates STREICHERS POLICE EQUIP 08/14/2017 107980 11272249 101-42110-226 belt clip,boots STREICHERS POLICE EQUIP 08/14/2017 107980 11273156 101-42110-226 Shirt - STREICHERS POLICE EQUIP 08/14/2017 107980 11273346 101-42110-226 Buckle, Tactical Combat, Application- STREICHERS POLICE EQUIP 08/14/2017 107980 11273347 101-42110-226 Shirt, pants, boots Total 107980: SUBURBAN RATE AUTHORITY 08/14/2017 107981 SRA 2017 101-41110-433 2nd half 2017 SRA MEMBERSHIP Total 107981: TALLEN AND BAERTSCHI 08/14/2017 107982 07192017 101-41600-306 Prosecution Services -7/2017 Total 107982: TESSMAN COMPANY 08/14/2017 107983 S257204 -IN 101-45210-223 fungicide TESSMAN COMPANY 08/14/2017 107983 S257347 -IN 101-45210-223 fertilizer TESSMAN COMPANY 08/14/2017 107983 S257727 -IN 101-45210-223 SEED Total 107983: TOLL GAS & WELDING SUPPLY 08/14/2017 107984 40067077 101-43000-415 cylinder & Demurrage TOLL GAS & WELDING SUPPLY 08/14/2017 107984 40067077 101-42110-221 cylinder & Demurrage Total 107984: UNITED FARMERS COOPERATI 08/14/2017 107985 41557 101-43000-224 big island seed UNITED FARMERS COOPERATI 08/14/2017 107985 41557 101-45200-223 big island seed Total 107985: VALLEY RICH CO 08/14/2017 107986 24319 602-49450-443 1074 WILDHURST TRAIL/ORONO Total 107986: VANGUARD CLEANING SYSTE 08/14/2017 107987 53865 101-41900-407 Janitorial service VANGUARD CLEANING SYSTE 08/14/2017 107987 53865 101-42110-407 Janitorial service 9,520.46 Mayor & Council Department Invoice Amount Police Department 494.91 Police Department 31.96 Police Department 152.99 Police Department 61.99 Police Department 89.99 Police Department 348.97 9,520.46 Mayor & Council 434.00 Police Department 434.00 Law/Legal Services 2,708.60 Public Works Department 2,708.60 Golf Course 41.09 Golf Course 290.00 Golf Course 245.00 Public Works Department 5.34 Police Department 5.34 10.68 Public Works Department 57.50 Parks 79.48 Sewer 11,694.99 11,694.99 Central Services 1,435.50 Police Department 1,039.50 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 15 Aug 10, 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 107987: 2,475.00 VARNER MOBILE SERVICES LL 08/14/2017 107988 5770 101-43000-402 UNIT #427 REPAIR OIL LEAK Public Works Department 381.50 VARNER MOBILE SERVICES LL 08/14/2017 107988 5784 601-49400-402 Rapairs Unit #712 Water 133.00 VARNER MOBILE SERVICES LL 08/14/2017 107988 5784 602-49450-402 Rapairs Unit #712 Sewer 133.00 VARNER MOBILE SERVICES LL 08/14/2017 107988 5785 101-45200-402 fron rotors Parks 231.00 Total 107988: 878.50 VERIZON WIRELESS 08/14/2017 107989 9788750938 101-42110-321 Cell Phones -07/07/17-08/06/17 Police Department 1,884.36 Total 107989: 1,884.36 VESSCOINC 08/14/2017 107990 70126 601-49400-405 supplies Water 374.22 Total 107990: 374.22 WASTE MANAGEMENT RECYC 08/14/2017 107991 0030058-280 603-49500-316 Recycling 8/2017 8,691.42 Total 107991: 8,691.42 WATERS & COMPANY 08/14/2017 107992 001511.101- 101-43290-800 EXECUTIVE RECRUITMENT/CA Special Projects -Contingencies 9,622.40 Total 107992: 9,622.40 WAYZATA BAY CAR WASH 08/14/2017 107993 1138 101-42110-402 car washes Police Department 10.63 Total 107993: 10.63 WELCH FORSMAN 08/14/2017 107994 08082017 101-22205 ESCROW REFUND#2017-00537 10,890.70' Total 107994: 10,890.70 WESTSIDE WHOLESALE TIRE 08/14/2017 107995 793735 101-43000-403 BOBCAT#451 Public Works Department 25.00 Total 107995: 25.00 WILLIAM TOLES 08/14/2017 107996 08082017 101-22205 ESCROW REFUND#17-3918 2,500.00 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/25/2017 - 8/14/2017 Page: 16 Aug 10, 2017 01:47PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 107996: 2,500.00 WILLIAMS TOWING 08/14/2017 107997 144710 101-42110-402 Flatbed Police Department 101.00 WILLIAMS TOWING 08/14/2017 107997 144870 101-42110-402 SQUAD#238 Police Department 47.50 Total 107997: 148.50 XCEL ENERGY 08/14/2017 107998 556356376 101-41900-381 Electric 6/21-7/20/17 Central Services 1,938.68 XCEL ENERGY 08/14/2017 107998 556356376 101-42110-381 Electric 6/21-7/20/17 Police Department 1,282.33 XCEL ENERGY 08/14/2017 107998 556356376 101-42110-381 Electric 6/21-7/20/17 Police Department 39.02 XCEL ENERGY 08/14/2017 107998 556356376 101-43000-381 Electric 6/21-7/20/17 Public Works Department 181.43 XCEL ENERGY 08/14/2017 107998 556356376 101-43000-386 Electric 6/21-7/20/17 Public Works Department 1,975.22 XCEL ENERGY 08/14/2017 107998 556356376 101-45200-381 Electric 6/21-7/20/17 Parks 35.40 XCEL ENERGY 08/14/2017 107998 556356376 601-49400-381 Electric 6/21-7/20/17 Water 7,426.16 XCEL ENERGY 08/14/2017 107998 556356376 602-49450-381 Electric 6/21-7/20/17 Sewer 2,590.68 XCEL ENERGY 08/14/2017 107998 556356376 101-45210-381 Electric 6/21-7/20/17 Golf Course 1,342.74 Total 107998: 16,811.66 XTREME MOBILE SMALL ENGIN 08/14/2017 107999 1170706479 101-45210-403 REPAIR FAIRWAY MOWER Golf Course 120.00 Total 107999: 120.00 YAMAHA MOTOR CORP. 08/14/2017 108000 MAN170811 101-45210-415 golf cart lease Golf Course 3,294.00 Total 108000: 3,294.00 Grand Totals: 848,330.24 AGENDA ITEM Item No.: Date: August 14, 2017 Item Description: #17-3950, NOR -SON o/b/o Michael & Meredith Kuhlman, 1760 Shoreline Drive, Variances — Resolution Presenter: Melanie Curtis Agenda Consent Agenda Planner Section: Purpose. This application is regarding variances in order to construct a residence on the property. 2. MN§15.99 Application Deadline. The application was received on June 2, 2017; and was considered as complete on July 5'. Therefore the 60 -Day review period expires on September 3`d Background. This property is the former location of the Winton Guest House (a.k.a. the Frank Gehry guest house). The guest house was removed from the property in 2008 and has been vacant since that time. The property owners wish to construct a new residence and in -ground pool on the property. Due to the extreme (1066 feet) setback of the home on 1700 Shoreline Drive, which is the only adjacent lakeshore lot, an average lakeshore setback is required. Additionally because the standards in Section 78-72 regarding Lots of Record cannot be met, a lot width variance is required. 4. Planning Commission Comment. On July 17' the Planning Commission held a public hearing and reviewed the application. Following the public hearing the Commission voted 7 to 0 on a motion to approve the variances as requested. 5. Public Comment. The only public comment during the meeting was regarding the proposed septic system rather than proposing to connect to City sewer. This discussion is detailed in the attached draft minutes. City Ordinances do not require connection to sewer, and the nexus between the variances requested and the need to connect may be hard to establish. No other comments from the public were received regarding this application. 6. Staff Recommendation. Staff recommends approval. The applicant is currently exploring the feasibility regarding sewer versus septic. The property is within the MUSA. COUNCIL ACTION REQUESTED Motion to adopt or amend the approval resolution. Exhibits Exhibit A. Draft Resolution Exhibit B. Proposed Plans & Survey Exhibit C. Draft PC Minutes Exhibit D. PC Staff Report References PC Exhibits 07/17/17 Exhibit A. Application Exhibit B. Practical Difficulties Form Exhibit C. Existing & Proposed Site Plan Exhibit D. Proposed Plans and Elevations Prepared By: MOO Exhibit E. Submitted Hardcover Calculations Exhibit F. Septic Design Exhibit G. Property Owners List Exhibit H. Plat Map Reviewed By: J. Barnhart Approved By: D51Z CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION APPROVING VARIANCES FROM MUNICIPAL ZONING CODE SECTIONS 78-420 and 78-1279 FILE NO. 17-3950 WHEREAS, on June 21, 2017, Michael and Meredith Kuhlman (hereinafter the "Applicants"), applied for variances from the City Code for the property addressed 1760 Shoreline Drive and legally described as: Tract B. R.L.S. No. 617, Hennepin County, Minnesota (hereinafter the "Property"); WHEREAS, the Applicants have made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-420 to allow development of the Property which has 100 feet in width at the ordinary high water level, and 120 feet in width at the 75 -foot setback where 200 feet is required; and WHEREAS, the Applicants have made application to the City of Orono for variances to Orono Municipal Zoning Code Section 78-1279 to allow construction of a new residence and in ground pool lakeward of the average lakeshore setback line; and WHEREAS, on July 17, 2017, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on July 17, 2017, the Planning Commission recommended approval of the variances; and WHEREAS, on August 14, 2017, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: This application was reviewed as Zoning File #17-3950. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR -1A, One Family Lakeshore Residential Zoning District. 3. The Property contains 4.0 acres in area and has a defined lot width of 100 feet at the OWHL and 120 feet at the 75 -foot setback. 4. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater Quality Overlay District. 5. Applicant has applied for the following variance[s]: a. Lot Width Variance b. Average Lakeshore Setback Variances 6. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. #M%6, ANALYSIS: 1. "Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance ...." The lot width variance requested is consistent with the general intent of the Ordinance. The requested average lakeshore setback variances are in harmony with the Ordinance as the most adjacent neighbor sits at a higher elevation and their lake views will not be impacted by the new home or pool. 2. "Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan." The variances resulting in a permit for construction of a single family residence in a residential zone are consistent with the Comprehensive Plan. 3. "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. `Practical difficulties,' as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The request to permit construction of portions of the proposed home and pool lakeward of the average lakeshore setback appears to be reasonable as the views CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. of the lake enjoyed adjacent lakeshore property will not adversely impacted; the distance between the homes, mature vegetation and topography separate the proposed home from the adjacent neighbors. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The sub -standard size of the Property was not the result of actions by the landowner. The neighboring home to the east has lakeshore on two sides and is set back a distance from the lake which is greater than most of the surrounding homes resulting in the severe average lakeshore setback applied to the Property. c. The variance, if granted, will not alter the essential character of the locality. " The lot width variance will not alter the character of the neighborhood. It does not appear that the requested average lakeshore setback variances to permit the new home and swimming pool will adversely impact views of the lake currently enjoyed by the adjacent property owners. 4. "Economic considerations alone do not constitute practical difficulties." Economic considerations have not been a factor in the variance approval determination. 5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78." This condition is not applicable. 6. "The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located." This condition is not applicable, as the use for a residence and pool are permitted uses in the LR -1A District. 7. "The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling." This condition is not applicable. 8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." The conforming lot area, yet substandard lot width of the Property is not uncommon in the surrounding neighborhood. The extreme setback of the home on the adjacent property is not in character with the immediate neighborhood. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 9. "The conditions do not apply generally to other land or structures in the district in which the land is located." The Property is unique because it has a non-lakeshore lot on the west and the home on the lakeshore lot directly to the east is set back further than the other immediately adjacent homes. 10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." The majority of the Property is encumbered by the applied average lakeshore setback; to push the home further from the lake would nearly eliminate lake views. 11. "The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter." Granting the requested variances will not adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of the Code. 12. "The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty." The size of the Property; the topography, wetland, and location of the adjacent home to the east create practical difficulties affecting the Property; the variances are necessary and not merely serve as a convenience to the owners. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-420 to allow development of the Property which has 100 feet in width at the ordinary high water level, and 120 feet in width at the 75 -foot setback where 200 feet is required; and variances to Orono Municipal Zoning Code Section 78-1279 to allow construction of a new residence and in ground pool lakeward of the average lakeshore setback line, subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. The approved project shall conform to the survey dated 07/17/17 and building plans submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibits A & B. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (August 14, 2018). 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 14th day of August, 2017. ATTEST: CITY OF ORONO: Anna Carlson, City Clerk �� Dennis Walsh, Mayor A' 0 LO 111 80 170 I SCALE W FEET suaanM - r9olug9 X9.1 tuwrur . t «mx al�rtc aaw.x . trmiA9 urian uc uE cw+Lx !LO]A nEVAr4r L!E - t0�K9T ltW1 ltCwAIYMLIpI TTLtOT C, RLS. 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CEILING HEIGHT = 10'-41/2" APPROX. S.F. = 1,646 FIN. + 915 GARAGE 0' 2' 4' 6' 8' 10' 12' 14' 16' GRAPHIC SCALE 1/4" = V-0" SCALE (24"x36" PAPER) 1760 Shoreline Drive Variance Drawings 20 June 2017 NOR -SON CUSTOM BUILDERS eSKUCHe D E S I G N ROOM 3 1-D„x11'-D” CARPET __ `21 W.I. =—P E II II Ilull II II II BEDR OM 41 S UDY II 15' "x11' 0" ARPET �T T - _I L I I � I I OPTION INSWING OPTION INSWING OPTION INSWING OPTION INSWING FRCH. CSMT. FRCH. CSMT. FRCH. CSMT. FRCH. CSMT. I h y h I � �p WINDOW SEATr) CLIP -D" CLIP 5' CLIP 5'-D" ' CUP -j' -p" ROUGH -IN. �I.-- -0 _== BEDROOM 2 r J FUTURE TUB - 12'.2"x10' -3" �Vy CARPET / OWNER'S CLIP 5'-0' BATH OWNER'S E BEDROOM AccessoRlEs \/ FLUE LOCATION 16'-2"x12'J" TO BE VERINEO COFFEE BAR W.I. W.I "ElCARPET d P 5 n � ❑ u \ BATH 2 LINEN ' UPPER TILE HALL _ B - HIS' OPTION WOOD I{ CARPET MECHANICAL 8'-4"x8'-4" DROP FLOOR 2" Z 0 FUTlJR€FLEVATOR --- - I STAIR SHELVING UPPER LEVELFLOOR PLAN TYP. CEILING HEIGHT = 9 -1 /s APPROX. S.F. = 2,015 FIN. 0' 2' 4' b' 8' 10' 12' 14' 16' GRAPHIC SCALE 1 IA" = 1'_0" -';(-Al F 17A"YRA" PAPFR) W D LAUNDRY 14'-0" .8' 8" TILE 5 HER'S CARPET 1760 Shoreline Drive Variance Drawings 20 June 2017 NOR -SON CUSTOM BUILDERS eSKUCHe D E S I G N OPTION TO FINISH LOWER LEVELFLOOR PLAN TYP. CEILING HEIGHT = 8'-71/2" APPROX. S.F. = 1,133 FIN. + 434 MECH/STORAGE 0' 2' 4' b' 1, 10' 12' 14' I b' GRAPHIC SCAIF 1760 Shoreline Drive Variance Drawings 20 June 2017 NOR -SON CUSTOM BUILDERS eSKUCHe D E S I G N 0 _j B 0 NORTH ELEVATION SCALE: 1/8" = T-0" - - - - - - - - - - - - - - --SELEV. HEADER SCALE- 1/8" = T-0" - - - - - - - - -OELEV. TRUSS BRG. - - - - - - - - ELEV. U.L. SUBFLOOR - - - - - - - - -OELEV. TRUSS BRG. - - - - - - - - ELEV. HEADER - - - - - - - - - - - - -ELEV. M.L. SUBFLOOR ELEV. T.O. CONC. - - - - - - - - a ELEV. TRUSS BTM ELV. O:T.O. CONC. — - - - - - - - - - - - - - - - 'OELEV. HEADER - -OELEV. HEADER - - - -SELEV. TRUSS BRG. - - - - - - - -OELEV. U.L. SUBFLOOR - - - - - - - -OELEV. TRUSS BRG. - - - - - - --OELEV. HEADER ELEV. M.L. SU ".. ELEV. T.O. CONC. s a s a -ELEV. TRUSS BTM ELEV. T.O. CONC. 1760 Shoreline Drive Variance Drawings 20 June 2017 NOR -SON CUSTOM BUILDERS eSKUCHe D E S I G N ELEV. HEADERW - - - - - - - - - - ELEV. TRUSS BRG.0- - - - - - - - - - - ELEV. U.L. SUBFLOORS - - - - - - - - - - ' ELEV. TRUSS BRG.W - - - - - - - - ELEV. HEADER - - - - - - - - - - ELEV. M.L. SUBFLOORW - - - - - - - - - ELEV. T.O. CONC. - - - - - - - - ELEV. TRUSS BTMW - - - - - - - - - - i mill ILI 1311 11 SOUTH ELEVATION SCALE 1/8" = T-0" ELEV. CEILING HGT.O� - - - ELEV. HEADER - - - ELEV. U.L. SUBFLOORS - - - ELEV. TRUSS BRG.411- - - - ELEV. HEADERO' - - - ELEV. T.O. CONC. ELEV. GARAGE SLAB* - - 1760 Shoreline Drive Variance Drawings 20 June 2017 NOR -SON CUSTOM BUILDERS eSKUCHe D E S I G N MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. 3. 17-3950 NOR -SON ON BEHALF OF MICHAEL AND MEREDITH KUHLMAN, 1760 SHORELINE DRIVE, VARIANCES, 7:33 P.M. — 7:46 P.M. Michael Kuhlman, Applicant, was present. Curtis stated the applicant is proposing to construct a new home with a lakeside pool on the property. An average lakeshore variance is requested. Because 1700 Shoreline Drive is the only adjacent lakeshore lot, the average lakeshore setback for this property is determined by the distance between that home and the lake to the south. That distance was verified by the applicant's surveyor today to be 1,065 feet from the lake. As a result, the majority of the subject property is unbuildable due to the applied average lakeshore setback. The new home and pool are proposed at 948 feet and 925 feet and will encroach lakeward of the average lakeshore setback. Because the standards of Section 78-72 regarding Lots of Record cannot be met because of the setback variance, a lot width variance is also required. Staff has not received any public comments regarding this application. There are notable practical difficulties listed in Staff's report. Planning Staff recommends approval. The Planning Commission had no questions for Staff. Peter Euschke stated he is available for any questions. Thiesse asked if the neighbor is aware of the proposed location of the house. Euschke indicated they are. Thiesse asked whether that neighbor has any objection to the house. Michael Kuhlman, property owner, stated one neighbor has seen the plans and they are fine with it but that he has not been able to get ahold of the other neighbor. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Curtis noted that property owner has been notified. Chair Thiesse opened the public hearing at 7:36 p.m. Dennis Libby, 1000 Heritage Lane, stated he spent a lot of time reviewing this application and that he is delighted to see the architectural design work on this project. Libby stated the good aspect is the fact that it looks architecturally acceptable and is complementary to the neighborhood. Libby noted he is a real estate agent and has dealt with septic systems. Libby stated he has a concern about the installation and use of a subsurface septic system. Libby noted 17 years ago the residents in his neighborhood were required to abate those systems once they hooked up to city sewer. Libby stated two and a half weeks ago a state of the art pressurized high pressure sewer system was installed to service Tanager Estates and at that time he asked the contractor if the capacity of that line was really going to be adequate for the three large-scale homes. Libby indicated the contractor assured him that the line is adequate and could, in fact, service more homes. Libby stated from a common sense standpoint, he is wondering why the City is talking about putting in a subsurface system in an environmentally sensitive area with large levels of habitat and on a lot that is almost directly adjacent to wetland. Libby stated in his view the subsurface system is antiquated and the City should look at connecting to this high capacity sewer system that was just installed. Thiesse stated in his view it is a system that works and that this property should have adequate room for it, which will be verified by the City. Thiesse stated his biggest concern with throwing it into a force main is that they are sending their problems elsewhere and that a well-maintained system should do what it is supposed to do. Libby stated the modern systems versus the old systems are much more efficient. Libby stated the system that is there, according to the City Engineer, has the capacity to service more than the three houses that were just approved. Libby stated in his view a subsurface system is regressive, old-fashioned, and taking a step backwards. Libby stated given the wetlands and the wildlife, it is a real concern. Chair Thiesse closed the public hearing at 7:43 p.m. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Thiesse stated he does believe there is a requirement for that system to accommodate this property and that the ordinances allow a subsurface system. Thiesse stated if they do not work, the whole City of Orono is in trouble. Landgraver stated it is a broader issue and that he would hate to make one applicant do something that other property owners have not been required to do. Leskinen stated she cannot deny this application based on the septic system since it is an acceptable system and allowed by code. Schwingler noted that issue is not in front of the Planning Commission tonight and that he does not have any concerns with the average lakeshore setback variance. Leskinen moved, Landgraver seconded, to recommend approval of Application No. 17-3950, NOR -SON on behalf of Michael and Meredith Kuhlman, 1760 Shoreline Drive, granting of an average lakeshore setback variance and a lot width variance. VOTE: Ayes 7, Nays 0. Date Application Received: 06/21/17 Date Application Considered as Complete: 07/05/17 60 -Day Review Period Expires: 09/03/17 To: Chair Thiesse and Planning Commission Members Doug Reeder, Interim City Administrator From: Melanie Curtis, Planner h'1GG Date: 17 July 2017 Subject: #17-3950, Nor -Son o/b/o Michael & Meredith Kuhlman, 1760 Shoreline Drive, Variances Public Hearing Application Summary: The applicant is requesting an average lakeshore setback variance and lot width variance in order to develop the property. Staff Recommendation: Planning Department Staff recommends approval. Background This property is the former location of the Winton Guest House (a.k.a. the Frank Gehry guest house). The guest house was removed from the property in 2008 and has been vacant since that time. The property owners wish to construct a new residence on the property. Due to the extreme setback of the home on 1700 Shoreline Drive, which is the only adjacent lakeshore lot, an average Lakeshore setback is required. Additionally because the standards in Section 78-72 regarding Lots of Record cannot be met, a lot width variance is required. LOT ANALYSIS WORKSHEET Section 78-420, 78-1279, & 78-1605 - Setbacks: LR -1A Required Proposed Rear 50' 162' Street/Shoreline Drive 50' +900'house pool 32' house West Side 30' 37' pool S4' house East Side 30' ±90' pool Wetland 35' or 10' + buffer + 300' house & pool ±975 house±960 Lakeshore 75' pool The proposed pool is set at approximately 960 feet from the lake; and the home is approximately 975 feet from the lake. Average Lakeshore* Both are lakeward of the average lakeshore setback based on the home at 1700 Shoreline Drive. FILE #17-3950 17 July 2017 Page 2 of 5 *The actual average setback measurement has not been provided. The applicant will be providing the measurement of the distance between the house at 1700 Shoreline and the lakeshore for the Planning Commission meeting. Section 78-420 - Lot Area/Width: LR -1A Lot Area Lot Width Required 87,120 s.f. (2.0 acres) 200' Actual 175,175 s.f. (4.0 acre) 120'@ 75' SB / 100' @ OHWL Section 78-1403- Structural Coverage: The property exceeds 1.99 acres, therefore structural coverage limitations do not apply. Section 78-1700 -Hardcover Calculations: Stormwater Overlay District Total Area in Zone Allowed Hardcover Proposed Hardcover Tier 43,793 s.f. 9,139 s.f. Shoreline Drive Tier 1 175,175 s.f. (25%) (5.2%) w/in 75' Applicable Regulations: Lot Width Variance (Section 78-420) Zoning Code Section 78-72 provides options for the redevelopment of lots which do not meet the minimum area or width requirements for the respective zoning district. Substandard properties within the Shoreland Overlay District, like the subject lot, are able to be redeveloped without variances if specific standards are met; such as: 1. All setback requirements can be met. 2. A Type 1 sewage treatment system consistent with Minnesota Rules, chapter 7080, can be installed or the lot is connected to a public sewer; and 3. The impervious surface coverage meets all hardcover location and square footage restrictions of this chapter and the total square footage of hardcover does not exceed 25 percent of the entire lot area. 4. All other zoning district standards can be met. The applicant's need for an average setback variance results in the property's inability to conform to #1 above. Therefore, a lot width variance is also required in order to develop the property. Average Lakeshore Setback Variance (Section 78-1279) The applicant is proposing to construct a new home with a lakeside pool on the property. Because 1700 Shoreline Drive is the only adjacent lakeshore lot, the average lakeshore setback variance for the subject property is determined by the distance between the 1700 Shoreline Drive home and the lake. The 1700 Shoreline Drive property has lakeshore on both Tanager Bay on the north and Smith's Bay on the south. This home is set back approximately 1000 feet from the lake on the south side making the majority of the subject property unbuildable due to the applied Average Lakeshore Setback. The new home and pool are proposed to encroach lakeward of the average lakeshore setback line. FILE #17-3950 17 July 2017 Page 3 of 5 Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling. According to MN §462.537 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The lot width variance requested is consistent with the general intent of the Ordinance. The requested average lakeshore setback variance is in harmony with the Ordinance as the most adjacent neighbor sits at a higher elevation and their lake views will not be impacted by the new home. 2. The variance is consistent with the comprehensive plan. The variances resulting in a permit for construction of a single family residence in a residential zone are consistent with the Comprehensive Plan. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The request to permit construction of portions of the proposed home and pool lakeward of the average lakeshore setback appears to be reasonable as the views of the lake enjoyed adjacent lakeshore property will not adversely impacted; the distance between the homes, mature vegetation and topography separate the proposed home from the adjacent neighbors. b. There are circumstances unique to the property not created by the landowner; The sub -standard size of the Property was not the result of actions by the landowner. The neighboring home to the east has lakeshore on two sides and is set back a distance from the lake which is greater than most of the surrounding homes resulting in the severe average lakeshore setback applied to the Property; and c. The variance will not alter the essential character of the locality. The lot width variance will not alter the character of the neighborhood. It does not appear that the requested average lakeshore setback variance to permit the new home and swimming pool will adversely impact views of the lake currently enjoyed by the adjacent property owners. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: FILE #17-3950 17 July 2017 Page 4 of 5 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as the use for a residence and pool are allowed uses in the LR -1A District. 7. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The conforming lot area, yet substandard lot width of the property is not uncommon in the surrounding neighborhood. The extreme setback of the home on the adjacent property is not in character with the immediate neighborhood. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. This property is unique because it has a non-lakeshore lot on the west and the home on the lakeshore lot directly to the east is set back further than the other immediately adjacent homes. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The majority of the property is encumbered by the applied average lakeshore setback; to push the home further from the lake would nearly eliminate lake views. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variances will not adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of the Code. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The size of the Property; the topography, wetland, and location of the adjacent home to the east create practical difficulties affecting the Property; the variances are necessary and not merely serve as a convenience to the owners. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Septic System Status Staff has conducted a preliminary review of the proposed septic design and had deemed it acceptable. A site evaluation and more detailed review will be done at the time of the building permit. Practical Difficulties Statement Applicant has completed the Practical Difficulties Documentation Form attached as Exhibit B, and should be asked for additional testimony regarding the application. FILE #17-3950 17 July 2017 Page 5 of 5 Practical Difficulties Analysis Staff finds the topography, lot size, wetland, and location of the adjacent home to the east create practical difficulties supporting the requested variances. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance(s), if granted, will not alter the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation The applicant is having the wetland on the property delineated. After approval by the MCWD the survey will be updated and ready for permitting. Planning Staff recommends approval. List of Exhibits Exhibit A. Application Exhibit B. Practical Difficulties Documentation Form Exhibit C. Existing & Proposed Survey/Site Plan Exhibit D. Proposed Plans and Elevations Exhibit E. Submitted Hardcover Calculations Exhibit F. Septic Design Exhibit G. Property Owners List Exhibit H. Plat Map AGENDA ITEM Item No.: Date: August 14, 2017 Item Description: #17-3951, Sven Gustafson o/b/o Forrest Burke, 1020 Tonkawa Road, Variance — Resolution Presenter: Melanie Curtis Agenda Consent Agenda Planner Section: Purpose. This application is regarding an average lakeshore setback variance to accommodate a lakeside pool. 2. MN§15.99 Application Deadline. The application was received on June 21, 2017; and was considered as complete on July 5t''. Therefore the 60 -Day review period expires on September 3' 3. Background. The owner received variance approvals earlier this year to construct a new home, porch, and elevated terrace partially within the average lakeshore setback, in the northeast corner of the house (File #17-3916). They now request an average lakeshore setback variance to install a swimming pool within a grade -level patio/terrace due east of the house, toward the lake. 4. Planning Commission Comment. On July 17t'', the Planning Commission held a public hearing and reviewed the application as presented. The plans the Planning Commission reviewed were consistent with the current request, a pool lakeward of the average lakeshore setback. A miscommunication about the plans during discussions with staff resulted in the planning commission report and discussion during the public hearing noting the (incorrect) fact that the pool would encroach no closer to the lake than the location of the previously -approved grade level terrace (File #17-3916). However, the applicant's current plans do show a further encroachment of the terrace toward the lake, approximately 20 feet closer to the lake than the plan approved in April. The pool is also shown within the patio expansion area and is also closer to the lake than improvements were originally contemplated. Following the public hearing the Commission voted 7 to 0 on a motion to approve the average lakeshore setback variance as discussed. 5. Public Comment. Due to the clarification of site plan information staff reached out to the adjacent property owners. The property owner to the north, Ray Hoffman, after reviewing the plans, called staff and stated that he does not have concerns or opposition to the current/revised plans. No additional public comment was received. 6. Staff Recommendation. Staff drafted a resolution based on the current revised plans showing the additional encroachment of the pool within the average lakeshore setback. Staff recommends approval. COUNCIL ACTION REQUESTED Motion to adopt or amend the approval resolution. Exhibits Exhibit A. Draft Resolution Exhibit B. Previously Approved Site Plan — File # 17-3916 Exhibit C. Proposed Plans — Revised Exhibit D. Draft PC Minutes Exhibit E. PC Staff Report Prepared By: VY1GG Reviewed By: J. Barnhart Approved By: Nz AGENDA ITEM References PC Exhibits 07/17/17 Exhibit A. Application Exhibit B. Practical Difficulties Documentation Form Exhibit C. Proposed Survey/Site Plan Exhibit D. Proposed Plans and Elevations Exhibit E. Submitted Hardcover Calculations Exhibit F. Applicant Example — Pools w/in Setback Exhibit G. Property Owners List Exhibit H. Plat Map Prepared By: I YIGG Reviewed By: J. Barnhart Approved By: M, CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION APPROVING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-1279 FILE NO. 17-3951 WHEREAS, Forrest G. Burke and Renee M. Burke, a married couple (hereinafter the "Applicants"), are the owners of the property located at 1020 Tonkawa Road and legally described as: Tract B, RLS No. 617, Hennepin County, Minnesota (hereinafter the "Property"); WHEREAS, the Applicants have made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of a new lakeside pool to encroach as much as 46 feet lakeward of the average lakeshore setback line; and WHEREAS, on July 17, 2017, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on July 17, 2017, the Planning Commission recommended approval of the variance; and WHEREAS, on August 14, 2017, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variance as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #17-3951. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR -1 B One Family Lakeshore Residential Zoning District. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 3. The Property contains 79,000 square feet (1.8 acres) in area and has a defined lot width of 100 feet. 4. The Property is within Tier 1 and hardcover is limited to 25 % according to the Stormwater Quality Overlay District. 5. Applicant has applied for the following variance: a. Average Lakeshore Setback Variance 6. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. "Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance ...." The requested average lakeshore setback variance is in harmony with the Ordinance as the most adjacent neighbor sits at a higher elevation and their lake views will not be impacted by the pool. 2. "Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan." The variance resulting in a permit for construction of a swimming pool in a residential zone are consistent with the Comprehensive Plan. 3. "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. `Practical difficulties,' as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The request to permit construction of the proposed pool on a grade level patio lakeward of the average lakeshore setback appears to be reasonable as the owners of the adjacent properties previously stated no objection to the house, porch, and elevated terrace; the mature vegetation and topography separate the Property from the adjacent neighbors. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. The neighboring home to the north is set back further from the lake than most of the surrounding homes resulting in the severe average lakeshore setback applied to the Property. c. The variance, if granted, will not alter the essential character of the locality. " It does not appear that the requested average lakeshore setback variance to permit the pool within the lower patio/terrace will adversely impact views of the lake currently enjoyed by the adjacent property owners. 4. "Economic considerations alone do not constitute practical difficulties." Economic considerations have not been a factor in the variance approval determination. 5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78." This condition is not applicable. 6. "The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located." This condition is not applicable, as the use for a swimming pool is an allowed use in the LR -1B District. 7. "The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling." This condition is not applicable. 8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." The extreme setback of the northerly home is not in character with the immediate neighborhood. 9. "The conditions do not apply generally to other land or structures in the district in which the land is located." The majority of the homes both to the north and south of the Property are closer in proximity to the lake and are more consistently in line with each other. The home on the property directly to the north is set back further than the other immediately adjacent homes. 10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." The applicant states that the variance is necessary. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 11. "The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter." Granting the requested variance will not adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of the Code. 12. "The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty." The topography and location of the adjacent home to the north create practical difficulties affecting the Property; the variances are necessary and not merely serve as a convenience to the owners. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of a new lakeside pool to encroach as much as 46 feet lakeward of the average lakeshore setback line' subject to the following conditions: 1. Council approval is based on the entire record, and the above Findings. 2. The approved project shall conform to the survey dated 07/16/2017 and building plans submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibits A & B. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (August 14, 2018). 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ADOPTED by the Orono City Council on this 14' day of August, 2017. ATTEST: CITY OF ORONO: Anna Carlson, City Clerk Dennis Walsh, Mayor { 4 pm 111r .y t ^ : { y Db 'z t' 'maYc yiiN013NNO �h�7 �m r, .i,runwr>c x r� rr �+wuu1 � new u��.ir uro .n n SUILDING PERMIT SURVEY BAUER RESIDEN�'E "�`� " "•'°""m °rte w„ woo �rr+c uaa nwwe EpEN PRFF[.AN 'e53M -- - sroNEWaoD DESIGN gS2-991-3p3� u \ ^� \� -4X 2 c o ; \ � � m \ \ \z / ® �/ ( m `? & Z m \ ^� \� -4X 2 c o §!` - /( oi �(V N rn � V � SCALE IN FEET - EXIST14G SPOT ELEVATION, X(99&.0 PROPOSED SPOT ELEVATION = DIRECTION SURFACE DRAINAGE COH - CANTILEVERED OVERHANG GFE - GARAGE FLOOR ELEVATION TFE - TOP OF FOUNDATION ELEVATION LFE = LOWEST FLOOR ELEVATION ARAGE HOUSE jq,;� •'� 1 _N 8'24'E' 734,10 7RNE HARDCOVER EXISTING HOUSE = 2810 SF GARAGE - 600 SF (TO REMAIN) DECK = 755 SF DRIVE = 8185 SF (TO LOT LINE) TOTAL =12360 SF / 15.67 PROPOSED HOUSE - 3977 SF PORCH = 576 5F TERRACE = 1350 SF COURTYD = 2880 SF DRIVE s 5675 SF TOTAL = 14458 SF / 16.3$ EXISTING TO REMAN AND PROPOSED = 15056 SF / 19,O PROPOSED ELEVATOONS GARAGE FLOOR= 96aO MAIN FLOOT = 969:0 TOP OF FOUNDATION = 968.3(VARIES) LOWEST FLOOR = 958.4.7 N 0 30 60 90 SCALE IN FEET - EXIST14G SPOT ELEVATION, X(99&.0 PROPOSED SPOT ELEVATION = DIRECTION SURFACE DRAINAGE COH - CANTILEVERED OVERHANG GFE - GARAGE FLOOR ELEVATION TFE - TOP OF FOUNDATION ELEVATION LFE = LOWEST FLOOR ELEVATION ARAGE HOUSE jq,;� •'� 1 _N 8'24'E' 734,10 7RNE HARDCOVER EXISTING HOUSE = 2810 SF GARAGE - 600 SF (TO REMAIN) DECK = 755 SF DRIVE = 8185 SF (TO LOT LINE) TOTAL =12360 SF / 15.67 PROPOSED HOUSE - 3977 SF PORCH = 576 5F TERRACE = 1350 SF COURTYD = 2880 SF DRIVE s 5675 SF TOTAL = 14458 SF / 16.3$ EXISTING TO REMAN AND PROPOSED = 15056 SF / 19,O PROPOSED ELEVATOONS GARAGE FLOOR= 96aO MAIN FLOOT = 969:0 TOP OF FOUNDATION = 968.3(VARIES) LOWEST FLOOR = 958.4.7 LEGAL DESCRIPTION: TRACT B. R.L.S. NO. 617, HENN€PIN COUNTY, MN. ADDRESS -1020 TONKAWA ROAD PID#08-II7-23-13-0014 LOT AREA = 79000 SF / 1.81 AC X 25% = 19750 SF HC ALLOWED SURVEY IS SUBJECT TO CHANGE PER TITLE OR EASEMENT INFORMATION VERIFY ALL DIMENSIONS AND ELEVATIONS WITH HOUSE PLANS VERIFY ALL SETBACKS WITH CITY �A' 1 1 LEGAL DESCRIPTION: TRACT B. R.L.S. NO. 617, HENN€PIN COUNTY, MN. ADDRESS -1020 TONKAWA ROAD PID#08-II7-23-13-0014 LOT AREA = 79000 SF / 1.81 AC X 25% = 19750 SF HC ALLOWED SURVEY IS SUBJECT TO CHANGE PER TITLE OR EASEMENT INFORMATION VERIFY ALL DIMENSIONS AND ELEVATIONS WITH HOUSE PLANS VERIFY ALL SETBACKS WITH CITY ARAGE \ -0111 EXISTING HOUSE *01 s g• " , R\�� r � a � / % p ' ` f• i L P �g�� \ �' g� l'` gt ` 10 1 -yrs 2 � ,� �� �,� �g 2 , s G ✓. Q �0�g 0�g f ' f 1 f ` J ` 10 ' �� � = - �.- � ` • gg -, f � N 87024'E % �� g p� k r �:' r _ =v ,.:. L..:. / ca, `F r ti~ (0g Lg 9gN gg' _.,,._.... 01� I i °N��\� ccs= l n'o- %C lee� S> 9�gg � �'2 ;�°� � � �' •' ', P\' ,,,. �'�` `,� ,�__- _..- � ``� c7 j --� _ - ��1 x 92 ti psi _ �;,, J P 0 R '} -°i I GF E=979.2! y,� � -�' �� ��j� `/ Iz, off. � ...� �`5` ` `•`' `� -��— t' 0cj �7 °� /,SJ1 I� �1 J ° `& l7Ot/S� 0 - g'• :tS gCl��, ( l .. 4• V • •.1. (.. �� �V ^' �' 3 H d a b/ l V {tel t. 471".off ; ' `° g 0 I� l f 0 �'✓/� r' 3.5 4.0 { f TW 2 ,off y6 O/1 .- � 968.0 EXISTING �a�� E ® �i {.� _ - ,` g, 0 0 •' \ P -' f I o .. t � ,=oP� �� J B� �68.� � ,'' � Ht�USE'"���1 • � ', � , ,,� , _,�� ,� . `®-� P {�'i ' -.• �'� %JCl nOP g¢ 6�" 0 %i 69.0 fes' njg rt ;'t 2' ��+4'd j'�j ' / _w:.:f= r\� �ra� �i p� 4g� 2'4' Q� o� -1`� r`Gp ti' "'f- F`E=969.8 z_ i �7 /J`� Q Q/} h0 a � W� L.FE �, -� '` Q�`J _._.. _ 958.E DRI w - �FENC i' �. _ 777�.�. � � �� _ 34•,8 �i2.5 � -• r _ 982 5 g• 0 co (� \--____--____-''._. _.- �, ----•- _'""_'_ `s.../ '�, ` -.a , 1 � � \ �g� �, � ��•------=:,— _ '� ��,,,... _ -_. C1H DECK P. K w i ? 4. 10,- OWN F t EG HOUSE CRp DRIVE HARDCOVER EXISTING HOUSE = 2810 SF GARAGE = 600 SF (TO REMAIN) DECK = 765 SF 0 30 60 90 RET WALLS WI 75 SB = 70 IN FEET SCALE x,09' = EXISTING SPOT ELEVATION. X(998.0)= PROPOSED SPOT ELEVATION ' = DIRECTION SURFACE DRAINAGE COH = CANTILEVERED OVERHANG GFE = GARAGE FLOOR ELEVATION TFE = TOP OF FOUNDATION ELEVATION LFE = LOWEST FLOOR ELEVATION HARDCOVER EXISTING HOUSE = 2810 SF GARAGE = 600 SF (TO REMAIN) DECK = 765 SF DRIVE = 8185 SF (TO LOT LINE) LAKE DECK = 240 SF RET WALLS WI 75 SB = 70 SF TO REMAIN) TOTAL =12670 SF / 16.0% PROPOSED HOUSE = 3977 SF PORCH = 576 SF TERRA CE = 1350 SF COUR T YD = 2880 SF DRI VE = 5675 SF LAKEDECK = 240 SF LAKE RET WALL = 70 SF TO TA = 14 768 SF / 18.79' EXISTING TO REMAIN AND PROPOSED = 15366 SF / 19.5q (FUTURE POOL AND DECK = 1000 SF) TOTAL EXISTING, PROPOSED AND FUTURE = 16566 .SF / 20.72 PROPOSED EL E VA TIONS GARAGE FLOOR= 968.0 MAIN FL 00 T = 969.0 TOP OF FOUNDATION = 968.J(VARIES) LOWEST FLOOR = 958.43 LEGAL DESCRIPTION: TRACT B, R.L.S. NO. 617, HENNEPIN COUNTY, MN. ADDRESS -1020 TONKAWA ROAD PID#08-117-23-13-0014 LOT AREA = 79000 SF / 1.81 AC X 25% = 19750 SF HC ALLOWED SURVEY IS SUBJECT TO CHANGE PER TITLE OR EASEMENT INFORMATION VERIFY ALL DIMENSIONS AND ELEVATIONS WITH HOUSE PLANS VERIFY ALL SETBACKS WITH CITY • uj k ' ry ,•, E� LJ o ,4 .- 1 oI l i i I i i I k I s MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. 4. 17-3951 STONEWOOD, LLC, ON BEHALF OF FORREST BURKE,1020 TONKAWA ROAD, VARIANCE, 7:46 P.M. — 7:52 P.M. Sven Gustafson, Stonewood, LLC, and Peter Euschke, was present. Curtis noted the applicant received variance approvals earlier this year to construct a new home with an elevated terrace, both partially ahead of the average lakeshore setback line. The applicants are now proposing to construct an in -ground pool within the lakeside terrace on the property. The pool will have a 46 -foot encroachment lakeward of the average lakeshore setback line. No new public comments have been received. Curtis noted she did speak with the property owner to the north earlier today regarding a question he had and that he had no comments. Staff finds there are demonstrable practical difficulties supporting the average lakeshore setback variance as outlined in Staff's report. Planning Staff recommends approval. Thiesse asked if there will be any projections from the pool such as ladders and slides. Curtis stated they have not identified any stairs. Thiesse asked if it would all be within the terrace as approved. Curtis indicated it would be. Lemke asked if a fence is required. Curtis stated the City does not require one. Sven Gustafson, Stonewood, LLC, stated no fence is proposed and that the steps into the pool would be under the water and that there will be no slide or railings of any sort. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Peter Euschke stated they did their best to not encroach very much into the average lakeshore setback. Landgraver asked if this was an add-on to the original plan. Gustafson indicated it was. Gustafson noted there was a hot tub that was originally proposed for that same terrace but that has been eliminated. Chair Thiesse opened the public hearing at 7:52 p.m. There were no public comments regarding this application. Chair Thiesse closed the public hearing at 7:52 p.m. Lemke asked if the City has any control if they decide to install a slide at some point. Curtis stated the City does not require a permit for a slide or other protrusions to the pool. Schwingler moved, Olson seconded, to recommend approval of Application No. 17-3951, Stonewood, LLC, on behalf of Forrest Burke, 1020 Tonkawa Road, granting of an average lakeshore setback variance per Staff recommendations. VOTE: Ayes 7, Nays 0. Date Application Received: 06/21/17 Date Application Considered as Complete: 07/05/17 60 -Day Review Period Expires: 09/03/17 To: Chair Thiesse and Planning Commission Members Doug Reeder, Interim City Administrator From: Melanie Curtis, Planner h'1GG Date: 17 July 2017 Subject: #17-3951, Sven Gustafson o/b/o Forrest Burke, 1020 Tonkawa Road, Variance Public Hearing Application Summary: The applicant requests an average lakeshore setback variance for a pool. Staff Recommendation: Planning Department Staff recommends approval. Background The new owner received variance approvals earlier this year to construct a new home and elevated terrace partially within the average Lakeshore setback. They now request an average lakeshore setback variance to install a swimming pool within the elevated terrace. LOT ANALYSIS WORKSHEET Section 78-330 - Setbacks: LR -1B Required Proposed Rear 50' +350' North Side 10' 19' South Side 10' 10' Lakeshore 75' 166' Average Lakeshore The pool within the elevated terrace encroaches as much as 46 feet into the average Lakeshore setback. Section 78-330 - Lot Area/Width: LR -1B Lot Area Lot Width Required 43,560 s.f. (1.0 acres) 140 Actual 79,000 s.f. (1.8 acre) =100 @ 75' /=100' @ OHWL Section 78-1403- Structural Coverage: Total Lot Area Total Structural Coverage 79,000 s.f. (1.8 acre) Allowed: 11,850 s.f. (15%) Proposed: 5,153 s.f. (6.5%) FILE # 17-3951 17 July 2017 Page 2 of 4 Section 78-1700 -Hardcover Calculations: Stormwater Total Area in Overlay District Allowed Hardcover Proposed Hardcover Tier Zone 19,750 s.f. 15,358 s.f. 300 s.f. Tier 1 79,000 s.f. (25%) (19.4%) w/in 75' (existing) Applicable Regulations: Average Lakeshore Setback Variance (Section 78-1279) The applicant is proposing to construct an in ground pool within the lakeside terrace on the property. The pool will have a 46 foot encroachment lakeward of the average lakeshore setback line within the approved terrace. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling. According to MN §462.537 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The requested average lakeshore setback variance is in harmony with the Ordinance as the most adjacent neighbor sits at a higher elevation and their lake views will not be impacted by the pool. 2. The variance is consistent with the comprehensive plan. The variance resulting in a permit for construction of a swimming pool in a residential zone are consistent with the Comprehensive Plan. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The request to permit construction of the proposed pool lakeward of the average lakeshore setback appears to be reasonable as the owners of the adjacent properties previously stated no objection to the elevated terrace; the mature vegetation and topography separate the subject property from the adjacent neighbors. FILE # 17-3951 17 July 2017 Page 3 of 4 b. There are circumstances unique to the property not created by the landowner; The neighboring home to the north is set back further from the lake than most of the surrounding homes resulting in the severe average lakeshore setback applied to the Property; and c. The variance will not alter the essential character of the locality. It does not appear that the requested average lakeshore setback variance to permit the pool within the elevated terrace will adversely impact views of the lake currently enjoyed by the adjacent property owners. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as the use for a swimming pool is an allowed use in the 1_11-113 District. 7. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The extreme setback of the northerly home is not in character with the immediate neighborhood. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The majority of the homes both to the north and south of the Property are closer in proximity to the lake and are more consistently in line with each other. The home on the lot directly to the north is set back further than the other immediately adjacent homes. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. The applicant states that the variance is necessary. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variances will not adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of the Code. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The topography and location of the adjacent home to the north create practical difficulties affecting the Property; the variances are necessary and not merely serve as a convenience to the owners. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. FILE # 17-3951 17 July 2017 Page 4 of 4 Practical Difficulties Statement Applicant has completed the Practical Difficulties Documentation Form attached as Exhibit B, and should be asked for additional testimony regarding the application. Practical Difficulties Analysis Staff finds that there are demonstrable practical difficulties supporting the average lakeshore setback variance request. Public Comments No new public comments were received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance(s), if granted, will not alter the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning Staff recommends approval of the variance. List of Exhibits Exhibit A. Application Exhibit B. Practical Difficulties Documentation Form Exhibit C. Proposed Survey/Site Plan Exhibit D. Proposed Plans and Elevations Exhibit E. Submitted Hardcover Calculations Exhibit F. Applicant Example — Pools w/in Setback Exhibit G. Property Owners List Exhibit H. Plat Map AGENDA ITEM Item No.: 7 Date: August 14, 2017 Item Description: Purchase of Tax Forfeited Parcels for Permanent Conservation — Resolution Presenter: Jeremy Barnhart, Community Agenda Consent Agenda Development Director Section: 1. Purpose. The purpose of this action item is to gain approval to purchase four undeveloped parcels for the purpose of permanent conservation. 2. Background. In June, the City Council approved resolution 6764 requesting the conveyance of parcels for public use. The lots are heavily encumbered by wetlands, slopes, and poor soils and development is unlikely. The County, in review, requested amendment to the resolution to better define the public purpose of the parcels. The draft resolution, attached as Exhibit A, has been reviewed by the County. 3. Cost. Funding for the acquisition have already been approved and submitted. . 4. Staff Recommendation. Staff recommends adoption of the attached resolution. COUNCIL ACTION REQUESTED Motion to approve resolution Exhibits Exhibit A. Draft resolution Exhibit B. Resolution No. 6764 Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: W CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. REQUESTING CONVEYANCE OF TAX FORFEIT LAND FOR PUBLIC USE BY THE CITY OF ORONO Council Exhibit A WHEREAS, the City of Orono is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, pursuant to Minnesota Statute 282, the City has received from Hennepin County a list of lands within the City which have become the property of the State of Minnesota for non- payment of real estate taxes; and WHEREAS, the Hennepin County Board of Commissioners have classified said lands as conservation land and have authorized the sale of each such parcel of land subject to review and release by the City; and WHEREAS, the City Council has reviewed said lands for compliance with local zoning ordinances, for the amount of outstanding special assessment remaining unpaid to the City, and/or for possible public use by the City as authorized by the statutes. WHEREAS, the City Council has accepted the restrictions on uses permitted by state statute 282.01 Subd. 2. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Orono, pursuant to Minnesota Statute Section 282.01, Subdivision 1, hereby applies to the Hennepin County Board of Commissioners and to the Commissioner of Revenue for conveyance of the following tax forfeited land to the City for public use, specifically preservation of the land in its natural state, for the by the City of Orono. PARCELS RETAINED FOR USE BY THE CITY PID Address Date of forfeiture 02-117-23-31-0029 38 Address Unassigned 08/21/97 02-117-23-31-0032 38 Address Unassigned 08/21/97 02-117-23-31-0035 38 Address Unassigned 08/21/97 02-117-23-31-0036 38 Address Unassigned 08/21/97 ADOPTED by the Orono City Council on this day of 20 ATTEST: CITY OF ORONO: Anna Carlson, City Clerk STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Dennis Walsh, Mayor This instrument was acknowledged before me this day of 20, by of Notary Public CITY OF ORONO RESOLUTION OF THE CITY COUNCIL • • i REQUESTING CONVEYANCE OF TAX FORFEIT LAND FOR PUBLIC USE BY THE CITY OF ORONO Council Exhibit B WHEREAS, the City of Orono is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, pursuant to Minnesota Statute 282, the City has received from Hennepin County a list of lands within the City which have become the property of the State of Minnesota for non- payment of real estate taxes; and WHEREAS, the Hennepin County Board of Commissioners have classified said lands as non - conservation land and have authorized the sale of each such parcel of land subject to review and release by the City; and WHEREAS, the City Council has reviewed said lands for compliance with local zoning ordinances, for the amount of outstanding special assessment remaining unpaid to the City, and/or for possible public use by the City as authorized by the statutes. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Orono, pursuant to Minnesota Statute Section 282.01, Subdivision 1, hereby applies to the Hennepin County Board of Commissioners and to the Commissioner of Revenue for conveyance of the following tax forfeited land to the City for public use by the City of Orono. PARCELS RETAINED FOR USE BY THE CITY PID Address Date of forfeiture 02-117-23-31-0029 38 Address Unassigned 08/21/97 02-117-23-31-0032 38 Address Unassigned 08/21/97 02-117-23-31-0035 38 Address Unassigned 08/21/97 02-117-23-31-0036 38 Address Unassigned 08/21/97 ADOPTED by the Orono City Council on this 22nd day of June _'2017 inST: 1 Carlson, City Clerk CITY OF ORONO: RK%2Z��7 Dennis Walsh, Mayor STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 6764 13 }v This instrument was acknowledged before me this day of , 2Q_/?, by anhA- , Oerk of drneo o IZACHi=L DODGE Notary Public NOTARY PUBLIC . KNNESOTA by CofrrN on Exph s Jarr. 31, 2020 AGENDA ITEM Item No.: 8 Date: August 14, 2017 Item Description: MnDOT Partnership Contract — Resolution Presenter: Adam T. Edwards Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer's Report 1. Purpose. The purpose of this action item is to gain Council approval of the master contract with the MnDOT for construction support services 2. Background. During road construction and maintenance services the City routinely works with MnDOT to provide asphalt plant testing. The testing ensures that the asphalt being used on our road projects meets the appropriate specifications. MnDOT requires municipalities to enter in to a master contract as a framework for such services. The contract will expire in 2022. 3. Cost. There are no direct costs for the contacts. Costs are incurred as services are rendered. As an example in 2016 the Watertown Road MSA project incurred $1053 of asphalt testing which was provided by MnDOT inspectors. 4. Funding. Any services rendered under this contract are funded by the respective project budget. 5. Staff Recommendation. I recommend approval of the master partnership contract with MnDOT and the associated resolution. COUNCIL ACTION REQUESTED Motion to approve the master partnership contract with MnDOT and the associated resolution. Exhibits Exhibit A. State of Minnesota and Orono Master Partnership Contract. Exhibit B. Resolution Prepared By: Reviewed By: Approved By: W Council DEPARTMENT OF Exhibit A TRANSPORTATION MnDOT Contract Number: 1028102 STATE OF MINNESOTA AND CITY OF ORONO MASTER PARTNERSHIP CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this contract referred to as the "State" and the City of Orono, acting through its County Board, in this contract referred to as the "Local Government." Recitals 1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02. 2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3. Each party to this contract is a "road authority" as defined by Minn. Stat. § 160.02, subd. 25. 4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5. Minn. Stat. § 174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other means of providing transportation -related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of innovation in transportation for the benefit of the citizens of Minnesota. 6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a "Work Order" contracts. 7. After the execution of this MPC, the parties may (but are not required to) enter into "Work Order" contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific work. 8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued under the authority of this Contract. Master Partnership Contract 1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effective Date: This contract will be effective on the date last signed by the Local Government, and all State officials as required under Minn. Stat. § 16C.05, subd. 2. 1.2. A party must not accept work under this Contract until it is fully executed. 1.3. Expiration Date. This Contract will expire on June 30, 2022. Page 1 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Local Government) for each particular engagement, except for Technical Services provided by the State to the Local Government as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that project. A party must not begin work under a work order until the work order is fully executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in the work order. The Local Government understands that this MPC is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully -executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 1.7. Definition of "Providing Party" and "Requesting Party". For the purpose of assigning certain duties and obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC. "Requesting Party" is defined as the party requesting the other party to perform work under a work order contract. "Providing Party" is defined as the party performing the scope of work under a work order contract. 2. Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Local Government. These services may be performed by the State for the Local Government without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Exhibit A — Table of Technical Services is attached. 2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract. 2.2. The Local Government may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inform the Local Government if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State's normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Local Government the State's then -current rate for performing the Technical Services. The then -current rate may include the State's normal and customary additives. The State will invoice the Local Government upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3. Services Requiring A Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. Page 2 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. § 16C.08, subd. 1, professional/technical services "means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task." Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party's professional/technical services may also include hiring and managing outside consultants to perform work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party's own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully -executed work order in place. If work commences without a fully -executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Local Government will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific project/engagement, although "on call" work orders may be prepared for certain types of services, especially for "Technical Services" items as identified section 2. L. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. Page 3 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 The Local Government will not be paid for work performed prior to execution of a work order contract and authorization by the State. 4. Responsibilities of the Providing Party 4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order contracts. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party's authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this MPC or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order contract. For services not requiring an engineer, the Providing Party will furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party's authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order Contract will require the Local Government to deposit payment in advance. The costs and expenses will include the current State additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed are considered unauthorized and undertaken at the risk of non-payment. 4.1.5. In connection with the performance of this contract and any work orders issued, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Parry will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State -approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti -icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work order contracts for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. Page 4 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Parry will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally -assisted contracts. 4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other's request, furnish copies of right of way certificates, easements, and construction permits. 4.3.8. The Providing Party may approve minor changes to the Requesting Party's portion of the project work if such changes do not increase the Requesting Party's cost obligation under the applicable work order contract. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party's written approval, and the execution of a proper amendment to the applicable work order contract when necessary. The Local Government will tender the processing and defense of any such claims to the State upon the State's request. 4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities with the State's Utilities Office. 4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk highway right-of-way, the following will apply: 4.3.12.1 The Local Government will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no liability to the Local Government, or its contractor, if work is suspended or stopped due to any such condition or concern. 4.3.12.2 The Local Government will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 4.3.12.3 The Local Government will require its contractor to comply with the terms of all permits issued for the project including, but not limited to, National Pollutant Discharge Elimination System (NPDES) and other environmental permits. 4.3.12.4 All improvements constructed on the State's right-of-way will become the property of the State. Responsibilities of the Requesting Party Page 5 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party's request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Parry. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be included in the bid solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Parry will perform final reviews and inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Parry. 6. Time In the performance of project work under a work order contract, time is of the essence. 7. Consideration and Payment 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State's normal and customary additives will apply to work performed by the State, unless otherwise specified in the work order. The State's normal and customary additives will not apply if the parties agree to a "lump sum" or "unit rate" payment. 7.2. State's Maximum Obligation. The total compensation to be paid by the State to the Local Government under all work order contracts issued pursuant to this MPC will not exceed $500,000.00 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party's services, and unless otherwise specifically set forth in an applicable work order contract, the Providing Parry will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations" a copy of which is on file with and available from the MnDOT District Office. The Local Government will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State's prior written approval for such travel. 7.4. Payment. 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Local Government. Page 6 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 7.4.2.1. The Local Government will make payment to the order of the Commissioner of Transportation. 7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE "MNDOT CONTRACT NUMBER" SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE "INVOICE NUMBER" ON THE INVOICE RECEIVED FROM MNDOT. 7.4.2.3. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1028102 and Invoice Number ###### Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. 7.4.3.1. Generally. The State will promptly pay the Local Government after the Local Government presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. 7.4.3.2. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State's authorized representative. The balance due will be paid when the State's authorized representative determines that the Local Government has satisfactorily fulfilled all the terms of the work order contract. Conditions of Payment All work performed by the Providing Party under a work order contract must be performed to the Requesting Party's satisfaction, as determined at the sole and reasonable discretion of the Requesting Party's Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Providing Party will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal or state law. 9. Local Government's Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 9.1. The Local Government's Authorized Representative for administering this master contract is the Local Government's Engineer, and the Engineer has the responsibility to monitor the Local Government's performance. The Local Government's Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without approval of each proposed work order contract by its governing body. 9.2. The Local Government's Project Manager will be identified in each work order contract. 10. State's Authorized Representative and Project Manager 10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State's performance. 10.2. The State's Project Manager will be identified in each work order contract. Page 7 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order contract without the prior consent of the other and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this MPC, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party's right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts between the State and the Local Government. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability. Each party will be responsible for its own acts and omissions to the extent provided by law. The Local Government's liability is governed by Minn. Stat. chapter 466 and other applicable law. The State's liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party's failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a "Contractor" to the Requesting Party, as the term "Contractor" is defined in Minn. Stat. § 115B.03 (subd. 10), and is entitled to the protections afforded to a "Contractor" by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1 a will apply to any work undertaken under this MPC and any work order issued hereunder. 13. State Audits Under Minn. Stat. § 16C.05, subd. 5, the party's books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC. 14. Government Data Practices and Intellectual Property 14.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this MPC and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 14.2. Intellectual Property Rights 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, Page 8 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party's ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty -free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subdivisions of the state of Minnesota and to transportation -related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. 14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Parry nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15. Affirmative Action The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this MPC, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights ("Commissioner") as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.3. Minn. R. Parts 5000.3400-5000.3600. Page 9 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor's compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements for disabled workers: 15.3.2.1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 15.3.2.5. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.3.3. Consequences. The consequences for the Contractor's failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16. Workers' Compensation Each party will be responsible for its own employees for any workers compensation claims. This MPC, and any work order contracts issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. § 15.53. To the extent that this MPC, or any work order issued hereunder, is determined to be Page 10 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 subject to Minn. Stat. § 15.53, such statute will control to the extent of any conflict between the contract and the statute. 17. Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Local Government individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government's responsibilities under the Minnesota Government Data Practices Act. 18. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. Prompt Payment; Payment to Subcontractors The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21. Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Local Government for Convenience. The Local Government may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Page 11 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination or suspension. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State's receiving that notice. 22. Data Disclosure Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 23. Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government's contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this MPC, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24. Additional Provisions [The balance of this page has intentionally been left blank — signature page follows] Page 12 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) LOCAL GOVERNMENT The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable ordinance, resolution, or charter provision. By: Title Date By: Title Date CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028102 Title Date: Date: Page 13 of 13 COMMISSIONER OF TRANSPORTATION (with delegated authority) Assistant Commissioner or Assistant Division Director COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division Page 1 of 4 MPC Program FY 2017-2022 Date: 04/20/2017 Exhibit A - Table of Tech Sery Used with TA98 Project IDs If a source code is not on this list, a work order is needed. 0032 Business Unit Management All expenses of business/office managers for general management and administration of support functions. includes administering central facilities maintenance and facilities capital budgets. 0152 Support Services Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other MnDOT systems, attending staff meetings and other indirect support activities. 0400 Equipment Calibration -Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects. 0600 General Training Attended All costs (time, registration, materials, travel expenses, etc.) for attending or participating informal or informal training, including conferences that primarily provide training. _ 1182 Soils/Foundation Field/Laboratory Tests All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for use in the development of Final Design Plans and Special Provisions. Lab work includes R -value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability and triaxial tests. 1312 Tech Assist -Outside MnDOT Use when providing technical assistance to an organization external to MnDOT. 1421 Bridge Management System Use for tasks related to the Bridge Management System, including operations, administration, or data entry. Operation/Administration/Data 1434 Structural Metals Inspection -Non DOT Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks related 1501 Traffic Management System (TMS) 1513 Traffic Management System (TMS) Integration to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices) for local agency projects. Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. 1520 Pavement Management System For tasks related to the operation of the pavement management system, including development and maintenance/technical support. Includes tasks to meet needs external to MnDOT. 1716 Record Sampling Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split sample. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081). If a source code is not on this list, a work order is needed. Page 2 of 4 MPC Program FY 2017-2022 Date: 04/20/2017 Exhibit A - Table of Tech Sery Used with TA98 Project IDs If a source code is not on this list, a work order is needed. MEMEMENNEL. Descr' 'Q_ 1732 Material Testing & Inspection Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling weight deflectometer (FWD) testing. 1733 Concrete Plant Inspections Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. 1734 Construction Materials Inspections Performing construction phase material inspection and engineering, for structural steel, precast and pre -stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). 1735 Bituminous Plant Inspection Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with bituminous plant inspection. 1738 State Project - Specific Materials Performing material inspection for materials designated for a specific construction project (SP). Generally applies to inspection of Inspection such things as structural steel, prestressed concrete items, and most precast concrete items and for SP specific tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical services in the field and offices). 1800 Field Inspection Occasional construction project field inspection (not cyclical inspection of assets); Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air testsand collecting and transporting samples for lab tests, but not the actual laboratory verifications. 1870 Traffic Signal Maintenance This work will not substitute for or alter existing cooperative construction agreements or traffic signal maintenance agreements. Work related to the occasional repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public inquiries. 1871 Lighting Maintenance & Utilities All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, re-lamping, pump stations, anti -icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. 1875 Locate One Call Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signals stems, or roadway lighting systems. If a source code is not on this list, a work order is needed. Page 3 of 4 MPC Program FY 2017-2022 Date: 04/20/2017 Exhibit A - Table of Tech Sery Used with TA98 Project IDs If a source code is not on this list, a work order is needed. If a source code is not on this list, a work order is needed. Descri io 1876 Traffic Counting Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, collecting field data, processindata, and developing new techniques for collection. 2102 Patching Related source type codes: 2103 -Heavy patching, 2104 -Bituminous paving, 2105 -Blow patching 2142 Overhead Sign Panel Maintenance Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I -beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work. 2210 Guardrail-Install/Repair/Maintenance Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. 2222 Sign/Delineation/Marker Repair Replacing, repairing, and washing signs (including temporary stop signs). Includes re -sequencing intersection signing and repair/replace overhead and extrude signs mounted on I -beams. Includes related cable locates and traffic control. 2316 Brush & Tree Removal Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump removal/grinding. Includes related traffic control. 2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit. 2819 Bridge Curb, Walk And Railing Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median barriers on bridges. Includes related traffic control. 2820 Bridge Deck Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2822 Miscellaneous Bridge Maintenance This source code does not include replacement or major repair. Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes minor repairs and simple fixes on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering materials, and picking up equipment. Includes related traffic control. 2824 Bridge Inspection -Non -Federal All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. Includes related inspection reports and deck condition surveys. 2827 Bridge Expansion, Relief Joints All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device bolts and replacing seal glands. Includes related traffic control. 2828 Bridge Inspection -Federal Fund All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture -Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources (DNR) use Source Code 2824. If a source code is not on this list, a work order is needed. Page 4 of 4 MPC Program FY 2017-2022 Date: 04/20/2017 Exhibit A - Table of Tech Sery Used with TA98 Project IDs If a source code is not on this list, a work order is needed. If a source code is not on this list, a work order is needed. Descri do 2829 Bridge Superstructure All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t -beams, precast channels, and box girders. Includes related traffic control. 2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion -bearing assemblies on bridges. Includes related traffic 2834 Waterway Maintenance All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel protection re air that is not part of sloe protection. Includes related traffic control. 2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. 2863 Traffic Signal Inspection _ Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/structures. Includes labor, equipment, materials, and traffic control. 3000 Class Of Frequency Coordination Use for fre uency coordination done with APCO, AASHTO or FCCA. 3002 Radio/Electronic Infrastructure Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3005 Radio - Mobile Equipment Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. 3009 Radio/Electronic System Upgrade & Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic Installation systems. Use for all work performed to correct or repair deficiencies found in a new installation. 3025 Tower/Building Maintenance Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. 3027 Radio Programming Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios used as fixed base radios as part of the Inter -OP System (Use 3009). 3049 On Call Electronic Communications To be used by Statewide Radio Communications personnel to record on-call time. Infrastructure Maintenance If a source code is not on this list, a work order is needed. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL CITY OF ORONO HENNEPIN COUNTY, MINNESOTA Council Exhibit B A RESOLUTION TO ENTER INTO A MASTER PARTNERSHIP CONTRACT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION Whereas, The Minnesota Department of Transportation wishes to cooperate closely with the City of Orono to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and the City of Orono are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas, MnDOT and the City of Orono wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW, THEREFORE, BE IT RESOLVED That the City of Orono enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Orono City Council.; and That the proper City officers are authorized to execute such contract, and any amendments thereto; and That the City Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer may execute such work order contracts on behalf of the City of Orono without further approval by the City Council. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held August 14th 2017. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Item No.: Date: August 14, 2017 Item Description: #17-3945, William & Sue Dunkley, 2709 Walters Port Lane & 2710 Pence Lane —Sketch Plan Presenter: Melanie Curtis Agenda Planning Department Planner Section: Report Purpose. This application is a sketch plan preceding a preliminary plat application which contemplates moving lot lines between properties, creation of outlots, and variances. 2. MN§15.99 Application Deadline. Not Applicable Background. 2709 Walters Port and 2710 Pence Lane are owned by the Dunkleys. Walters Port Lane is narrow (approximately 14 feet), private road. There is no cul-de-sac. Pence Lane is a gated, private drive, serving two residences. The applicant is requesting guidance from the City Council via the sketch plan process for a proposal to rearrange the property line between the two properties (2709 Walters Port Ln & 2710 Pence Ln) to create conforming lots; and create an outlot to facilitate a future sale, easements, add a new gated connection from Pence Lane driveway to Walters Port Lane for emergency response personnel and vehicles, and widen a portion of the existing Pence Lane. This project has many moving parts and depending on the final proposal, some actions may be approved administratively. The applicant has made some plan revisions since receiving Planning Commission feedback, and their revised plan is attached as Exhibit A. Additionally, a change is proposed for the driveway at 2707 Walters Port Road following the new alignment as shown, a subsequent application from that property owner may be necessary. The applicant wishes to accomplish their desired site layout as shown, and summarized as follows: a. Move the lot line between 2709 Walters Port (Lot 1) and 2710 Pence (Lot 2) so that they can increase the size and lakeshore frontage of the Walters Port property, b. Create Outlot A for possible sale of 18,000 square feet to 2715 Pence Lane; c. Adding a third lot to the access of Pence Lane & 2709 Walters Port Lane (Lot 1), removing the access to Walters Port, for this parcel; d. Adding a 106 -foot long 30 -foot wide portion to a portion of Pence Lane to allow for vehicular passing. e. It is the applicants' intent that 2709 Walters Port (Lot 1) and 2710 Pence (Lot 2) are conforming with respect to area, width, and hardcover following the lot line adjustment. However, a number of variances are requested. i. Variance from the private road standards — paved width, outlot size, cul-de-sac. ii. Average lakeshore setback variance for the new house and proposed pool at 2710 Pence Ln. iii. Average lakeshore setback and 75 -foot setback variances for the addition to the home at 2709 Walters Port. According to City Code, two residences are permitted to share a single private driveway; however the City Code requires creation of a private road once the driveway serves 3 homes. The private road requirements list a minimum paved width of 24 feet within a platted 50 -foot wide outlot (plus cul-de-sac). Prepared By: VY1GG Reviewed By: J. Barnhart Approved By: M, AGENDA ITEM 4. Planning Commission Comment. On July 17, 2017, the Planning Commission reviewed the application. Following the public hearing the Commission gave a number of recommendations which are summarized below: a. Recommend the private road outlot(s) be constructed to City standards — 50 foot wide outlot; 24 foot paved width (cul-de-sac: 100 foot outlot & 80 foot paved width). b. The corners radii, including the emergency access to/ from Walters Port Lane should be adequate for emergency and service vehicles. c. Any gates on the private road and the connection to Walters Port Lane should open automatically from both directions, with no code required. d. The gate should be widened to accommodate expanded width of a private road. e. The resulting lots (2709 Walters Port Lane & 2710 Pence Lane) should be conforming with relation to width and area. f. The resulting lots (2709 Walters Port Lane & 2710 Pence Lane) should be conforming with respect to the Tier 1 hardcover level of 25%. g. If gated, the emergency access connection to Walters Port Lane should provide a back-up apron on the Walters Port Lane side. h. Private road maintenance agreement(s) should be recorded for both Walters Port Lane and Pence Lane private roads. i. Standard private road easements should be granted over the road. j. Recommend creation of an outlot to be owned by 2715 Pence Lane to provide direct access to the new private road outlot, if 2715 Pence owners are amenable. 5. Public Comment. Comments from the public were received regarding this application; refer to the draft minutes for more detail. 6. Staff Recommendation. Staff recommends the Council give guidance regarding each of the following items: a. Private Road. The outlot requirement and proposed width of the private road outlot, including granting standard private road easements to the City. Also, the use of the circular driveway turnaround and gated emergency connection to Walters Port in lieu of a cul-de- sac. Staff suggests caution when departing from regulations preserving safe and efficient access. These issues are not economical to remedy when problems arise. b. Emergency (locked) Gated Connection & Back up Apron. Does the proposed Walters Port gated and locked connection and back up apron solve the existing traffic flow concerns on Walters Port Lane? c. Gated Roadway. The existing gate crossing the private driveway and the proposed width of the horizontal separation between the gates. Preservation of the existing gate represents a convenience to the applicant, and may restrict access to the three residences beyond. Staff understands it is the applicants' intent to apply to the MCWD for a permit pursuant to the Wetland Conservation Act (WCA) in order to fill in and/or modify the existing wetland on the property to improve overall stormwater management, and wetland function and aesthetics. Staff recommends that the MCWD process be completed and the WCA permit(s) issued prior to submittal of the preliminary plat application as the location of the private road may change. Prepared By: VY1GG Reviewed By: J. Barnhart Approved By: M, AGENDA ITEM COUNCIL ACTION REQUESTED The above issues reveal a number of concerns or variances with the proposal. Council should provide direction to the applicant regarding the proposal. As a sketch plan review, any comments or suggestions to the applicant are non-binding but should be extremely helpful as the applicant moves forward to prepare their formal application for review by the Planning Commission in September. Exhibits Exhibit A. Proposed, Revised Plans Exhibit B. PC Feedback Exhibit C. Draft PC Minutes Exhibit D. Fire Chief Van Eyll Comments Exhibit E. PC Staff Report References PC Exhibits - 07/17/17 Exhibit A. Application Exhibit B. Proposed Plan — Cardarelle Survey 06/28/17 Exhibit C. Proposed Site Plan 06/30/17 Exhibit D. City Code Sections Exhibit E. Site Photos Exhibit F. Submitted House Plans for Lot 1 Exhibit G. Aerial Photos Exhibit H. Pence Lane Existing Layout Exhibit I. Neighbor Comment Prepared By: VY1GG Reviewed By: J. Barnhart Approved By: M, cn U) m m D 0 —L—L1r 0000 / C7 � Ln m 0 O N co 0 N Q -�3 a \ cD z m OG -n / m � 1 22' -3 m D O k xl� PROPOSED SITE PLAN Q /kVM3AlUa 3iVAII ld .9 [ s X06. SCALE 1 if = 30' yds w w w a O a W E� � o � CJS N � cq Q 00 r -A r r ,m s r_ .. S. • ".!Loo' � G>t_ " r w w r� w a w w w a O a W E� � o � CJS N � cq Q 00 w w w a O a W E� � o � CJS N � cq Q 00 Council Exhibit B NOTICE OF PLANNING COMMISSION ACTION CITY OF ORONO 2750 Kelley Parkway PO Box 66 Crystal Bay, MN 55323 952.249.4620 TO: Hand Delivered Bill & Sue Dunkley 2709 Walters Port Ln Excelsior, MN 55331 TYPE OF REQUEST: Sketch Plan ZONING FILE: 17-3945 DATE OF NOTICE: 24 July 2017 COPIES Paul Vogstrom via Bill & Sue Dunkley email: Randy Stern DATE OF MEETING: 17 July 2017 - No Formal Action Taken The Orono Planning Commission commented on the plans and provided the following feedback: 1. Prefer that the private road outlot(s) be constructed to City standards — 50 foot wide outlot; 24 foot paved width (cul-de-sac: 100 foot outlot & 80 foot paved width). 2. The corners including the emergency access to Walters Port Lane should be adequate for emergency and service vehicle turning radii and maneuvering. 3. Adequate paved road width for emergency vehicles and adequately sized turnaround(s) provided. 4. Any gates on the private road and the connection to Walters Port Lane should open automatically from both directions, no code. 5. Widen the gate/monument separation. 6. The resulting lots (2709 Walters Port Lane & 2710 Pence Lane) should be conforming with relation to width and area. 7. The resulting lots (2709 Walters Port Lane & 2710 Pence Lane) should be conforming with respect to the Tier 1 hardcover level of 25%. 8. If gated, the emergency access connection to Walters Port Lane should provide a back-up apron on the Walters Port Lane side. 9. Private road maintenance agreement(s) should be drafted for both Walters Port Lane and Pence Lane private roads. 10. Standard private road easements should be granted over the road outlot(s). 11. Recommend creation of an outlot to be owned by 2715 Pence Lane to provide direct access to the new private road outlot, if 2715 Pence owners are amenable. Applicant's next Sketch plan meeting is tentatively scheduled as: Monday, August 14th This is a City Council meeting. The meeting begins at 7 PM If you desire certified copies of the official Planning Commission minutes, they are available from the City Clerk after review and approval by the Planning Commission. If you have questions, please contact Melanie Curtis at mcurtis@ci.orono.mmus or 952.249.4627. Council Exhibit C MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. 5. 17-3945 PAUL VOGSTROM ON BEHALF OF WILLIAM AND SUE DUNKLEY, 2710 PENCE LANE AND 2709 WALTERS PORT LANE, SKETCH PLAN, 7:52 P.M. — 8:42 P.M. William and Sue Dunkley, Applicants, and Paul Vogstrom were present. Curtis stated this is a sketch plan review with the purpose of providing the applicant with comments and direction for a proposed preliminary plat to rearrange the property line between the two properties and create outlots and a new private road serving three homes. Currently there are three homes addressed off of Pence Lane, all served by a 12 -foot wide driveway. The first home is 2701 Pence Lane and has two curb cuts on the private road outlot at the north end. Pence Lane then extends through a gate just south of this home. After the gate, the driveway is extended serving two homes, 2715 Pence and 2710 Pence, which is owned by the Dunkleys. The Dunkleys also own the property at 2709 Walters Port, which is where their residence is located. The applicants submitted a survey dated June 28 and a site plan labeled proposed survey dated June 30 to illustrate their proposal. The plans do not coordinate so Staff used the June 28 survey for lot area and other reference information. The applicant is working on a coordinated plan. The Dunkleys wish to change the lot line between their Walters Port property and the 2710 Pence lot, increasing the lot size and lakeshore frontage for the Walters Port property and to change their access through the Pence Lane driveway. The addition of the third home, the Walters Port home, triggers the need to create a private road within an outlot for access. The need to create the private road, along with the applicants' requested variances for a lot line adjustment, requires a preliminary plat. According to the Code, a private code outlot must have a platted width of 50 feet and a minimum paved width of 24 feet with a 100 -foot diameter cul-de-sac at the end. Staff provided a number of issues for discussion in the Staff report. The Planning Commission should address each one and provide direction and guidance to the applicant tonight. Additional issues raised by the public or the Planning Commission should also be addressed. The goal of the review is to provide the applicant with an overview of the Code, city ordinances, and how they affect their proposed plan and to discuss the strengths and weaknesses of the proposal. The issues cited by Staff reveal a number of issues MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. with the proposed plat and the Planning Commission should provide direction to the applicant regarding the plat. The Planning Commission should review each topic and identify issues to which the applicants should respond to. As a sketch plan review, any comments or suggestions to the applicant are nonbinding but should be helpful as the applicant moves forward. At the direction of the applicant, the sketch plan will be forwarded to the City Council for review. Curtis stated it would be helpful for the applicant to introduce the project and address the issues identified in Staff report. Thiesse noted the Fire Chief is fine with what is there. Curtis stated Staff would like clarification on what is proposed for the driveway and then the Fire Chief will have another opportunity to provide comment on the plan. The survey shows the driveway outlot at 25 feet wide connecting at Walters Port Lane. Curtis indicated she is not sure if it is intended to be an emergency connection or an active connection, which needs to be clarified. There are also a number of items related to the layout of the driveway that requires clarification. The Planning Commission should provide direction to the applicant on those items. Leskinen asked if the shifting of the lot lines is creating a non -conformity on one lot that is currently conforming with regard to width. Curtis indicated it is. Curtis stated the lot line rearrangement makes the Walters Port property conforming with respect to lot area and width but changing the Pence Lane property. Curtis stated there is some conflicting information but that she believes the applicant intends to add one acre to the Walters Port lot. Curtis stated that lot appears to be just under at this point. Sue Dunkley stated their home on Walters Port Lane was constructed in 1958 on a small lot. Dunkley indicated they moved in in 1984 and remodeled the home in 2008 on the same foundation. Dunkley stated the lot is very small and currently is less than a half -acre. Dunkley stated they are going to purchase the neighbor's property so additional land can be added to the Walters Port lot. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Thiesse asked if at the end of the day they are proposing two conforming lots. Dunkley indicated they are. Vogstrom stated they are trying to figure out the best access for the three properties. At the present time the Walters Port property is really not an easy access for emergency vehicles so they are taking a look at the bigger picture and how that can be improved. Dunkley noted that driveway was not intended to be a public access but just to make it easier for emergency vehicles. Curtis asked whether it would be gated. Vogstrom indicated it would be a strobed gate that would open automatically. Vogstrom stated they are attempting to mitigate the impact to the wooded area. Dunkley indicated they would like to avoid the need for a 24 -foot wide road if it all possible. Vogstrom stated they have spoken with the Fire Chief about their plans and the possibility of adding sprinkler systems to each home. Vogstrom indicated they are looking to have Outlot C conforming from the gate all the way down to Walters Port with a hook around for fire accessibility. The driveway would service the three homes. The reconfiguration would allow the cul-de-sac to be reduced somewhat. Vogstrom indicated they are working with the neighbors on the proposal. Vogstrom noted that neighbor currently has an easement and is fine with the driveway being reconfigured since it would help them retain their privacy and provide for better emergency access. Outlot A would connect to Walters Port and the driveway would be shared by the Dunkleys and the new lot. Vogstrom noted some of the driveway hardcover would be removed as part of the project. Thiesse questioned whether Outlot A is wide enough for adequate turning radii for the emergency vehicles. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Landgraver stated there appears to be some sharp angles that would be difficult for large vehicles to navigate. Dunkley stated a large vehicle would probably go through their circle and then out but that they are trying to figure out a way to make it easier. Vogstrom indicated they are working with the Fire Chief on the emergency access. William Dunkley stated if police and fire enter Walters Port right now, there currently is no place to turn around except for in their driveway. The new driveway would provide access to the other homes. Dunkley noted there are not a lot of options available currently. Sue Dunkley stated their property would also not be over the hardcover requirements following the lot line rearrangement but that their house is located within the 0-75 foot zone. Dunkley stated there would need to be a connection to the little cottage as well. Thiesse asked if that portion of the connection could be moved out of the 0-75 foot zone. Sue Dunkley indicated it is as far back as it can go. Thiesse noted the applicants are not creating any new non -conformities for lot size and are providing access for emergency vehicles. Curtis noted average lakeshore setback variances would be required for both lots. Thiesse stated in his view the emergency vehicle access is more important than having the lot be completely conforming. Schoenzeit stated even if the lots were not conforming in width and size, the road would need to be widened. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. William Dunkley stated they are proposing to make it 24 feet wide. Vogstrom asked what is not conforming with the new lots. Curtis indicated the width on Lot 2 and possibly the area in addition to the variances that are being requested. Vogstrom stated the lot area and width will be conforming with the new lot line rearrangement. The variances would be required because of the access and the average lakeshore setback. Curtis stated a hardcover variance is being proposed for the Walters Port lot in addition to a variance for the average lakeshore setback and the 75 -foot addition on the Walters Port property. As it relates to Lot 2, 2710 Pence Lane, variances to lot width and area are required as well as an average lakeshore setback variance based on the location of the home. Thiesse noted this is a sketch plan. Thiesse stated he would encourage the applicants to get the additional hardcover out of the 75 -foot area wherever possible or to demonstrate a practical difficulty. Thiesse noted this is a peninsula and that there is not much they can do about the average lakeshore setback. Leskinen asked what is currently within the 0-75 foot zone. Curtis stated there is a connecting piece from the home to the new addition. The new addition and the driveway would result in 43 percent hardcover. William Dunkley noted most of their home is within the 0-75 foot area and that they are proposing to build out from the hot tub away from the lake. Thiesse asked if they could build out from the other corner of the house. Sue Dunkley indicated there is a generator and other utilities in that area. Thiesse commented that could be a practical difficulty. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Vogstrom pointed out the outlot blocks the land to the north so it is not included in the calculation, which is also a practical difficulty. Leskinen asked if there would be an additional gate besides the one that is being proposed for emergency vehicles. Dunkley indicated there is already a gate there. William Dunkley stated they are proposing to widen the road for emergency vehicles to pass each other. Curtis noted three homes having access triggers the need for a wider road. Thiesse commented he is not sure about the need for a gate at the entrance. Thiesse asked if the gate is 20 feet wide at the entrance. William Dunkley stated it is but that it could be made bigger. Thiesse stated if the road is being made wider for emergency vehicles, that gate should be made wider. Leskinen asked if he would recommend removing the gate. Sue Dunkley stated they would like to retain the gate if at all possible since it helps give the appearance that there is more land than just a small lot. Dunkley stated the gate opens for all people as it is currently set up. Vogstrom indicated they would widen the existing gate and then add another gate for the Walters Port property that would have a strob on it to allow access by emergency vehicles. Vogstrom stated both gates would open automatically for emergency vehicles but that the gate to the Walters Port property would require a code by anyone else. Sue Dunkley stated she would prefer a code for the gate leading into their property. Dunkley stated if the access onto Walters Port is not necessary, she would be very happy with that, and that they are looking MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. for direction from the Planning Commission. Dunkley stated they would like the three properties to have access through the gate. Leskinen asked if the road would then need to be 50 feet wide. Curtis indicated the platted right-of-way would need to be 50 feet wide and the paved surface would be 24 feet wide. Thiesse stated if Lot 1 were served by Walters Port Lane, then the other two homes would not need a private road. Sue Dunkley stated the reason they are buying the other piece is to have the access come in the other way. Dunkley stated the current entrance looks like the home is sitting in a back alley. Thiesse stated the three homes is what triggers the need for the larger road. Thiesse noted the connection will be gated but that emergency vehicles will have access without the need for a code. Thiesse recommend they look at the radii of the angles. Landgraver recommended the plan be further defined before it goes to the City Council. Thiesse noted the Planning Commission has discussed No. 4 concerning the existing entrance monuments and gate. Thiesse stated to his understanding Orono does not have any other gates that require a code. Sue Dunkley indicated there would also be cameras on the gate so they would know who is there. Dunkley stated Walters Port is also a private road. Curtis noted there would still be underlying easements for access and utilities under the outlot for the roadway. Landgraver stated he has a preference for the way it is now since it will provide some exclusivity or a barrier but that in his view a code might be going too far. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Vogstrom stated they can have it where if someone drives up to it, it will open automatically. Thiesse asked if Outlot B would provide access to the Huelers' property. Vogstrom indicated it is if they choose to use that. Thiesse noted if Outlot D were to exist, the Huelers would not require an additional easement. Sue Dunkley indicated the Huelers would still come in through the gate but more of their driveway would be on their land. Vogstrom noted there would still be an easement from Kelly to the gate. Landgraver noted the City has received a comment regarding a shed. Sue Dunkley indicated the shed would be removed. Chair Thiesse asked whether anyone from the public would like to comment on this application. Andrew McDermott, 2702 Walters Port Lane, stated when the Dunkleys were talking about cutting themselves off from Walters Port, his biggest concern was emergency vehicles, garbage trucks, and delivery vans being able to turn around on Walters Port but that the Dunkleys have shown that vehicles will be able to turn around when they get to the end. McDermott noted Walters Port is only 14 feet wide currently and generally works just fine except for the turnaround. McDermott stated a number of years ago the City Council cut off Habermans from Walters Port and put the Pence Lane Road in. McDermott indicated he would like some type of emergency turnaround there, and if it is going to be gated, that's fine, but the gate should be in 20 to 30 feet. McDermott stated he was fine with the gates as originally proposed but the developer did not put them in quite as proposed. McDermott stated in his view the gates should not be widened and that the gates should be left to open automatically rather than with a code. McDermott noted there is a lot of wildlife back there and the maple trees would need to be removed if the road is widened in that area. MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. McDermott noted the Dunkleys' property is part of the Walters Port association and that they have some responsibility for the lagoon portion of the association. If the Dunkleys change their address from Walters Port to Pence, that would need to be addressed. McDermott stated he is not sure why only one person owns the road but that it has been that way for quite a while. McDermott stated it is not a public road and it is really not an association road. If the City is planning on a maintenance agreement, they need to look at how that is going to work. McDermott asked why outlots have to be created and what they could be used for. Curtis indicated they would not be building lots and they would provide some separation between the properties. Curtis noted an outlot would need to be replatted to become a building site and would require a public hearing. Curtis stated one of the concerns with the road connection is it separates the Walters Port property from the other portion of the outlot, which causes the land shortage for the improvements that are being proposed. McDermott stated the Dunkleys were very accommodating to the neighbors when they were remodeling the home and that they are proposing to fix the road that was damaged during the remodeling. McDermott stated his concern is the width of the road. Sue Dunkley stated their plan is not to stop helping out the Walters Port association and that they are planning to raise the road so it doesn't flood everyone's yards. Dunkley noted the easements have all expired and that they are willing to redo the easements as part of this. Dunkley noted they put about $200,000 into the lagoon wall to reinforce it that the neighbors should have participated in but that they still want to have some responsibility for the lagoon. Thiesse stated in his view a wider road will be needed but that the Council might waive that requirement. The Planning Commission took no formal action on this item. From: James Van Eyll To: Melanie Curtis Cc: Paul Vogstrom; Sue Dunkley; Bill Dunklev Subject: Re: 2709 Walters / Pence lane Date: Thursday, August 03, 2017 2:25:59 PM Attachments: 1461960826 Instaora m. ena 1461958277 square-linkedin.a_na PastedGraohic-3.tiff Hi Melanie, After my meeting on Tuesday and also walking the site with Paul, I feel the plan that is presented in his attached email to be adequate for the Long Lake Fire Department for access and maneuverability on site. Not only do they address our concerns on Pence Lane but also the dead end issue with Walters Port. We would also like to see scaled drawings. Thanks James Van Eyll Fire Chief Long Lake Fire Department ivane, ll�nlon,glakemn.gov HIM A On Aug 2, 2017, at 8:45 AM, Melanie Curtis <MCurtis�ci.orono.mn.us> wrote: Paul I did receive your voicemail but no plans, until this email. I will need hard copies of the plan printed to scale as I cannot print 40"x28". The plan you submitted does not show a private road outlot for Pence Lane. Is it your intent to not provide a private road outlot for Pence? We will need the proposed lot lines to be defined with each lot dimensioned. Currently only the area for Outlot A is shown... I feel this is too little information. You will need to get a preliminary statement from Chief VanEyll as to his potential approval of the layout as proposed for the Council. Melanie Curtis 2952.249.4627 Emcurtis(abci.orono.mn.us From: Paul Vogstrom [mailto:vogstrom(@gmail.com] Sent: Wednesday, August 02, 2017 8:32 AM To: Melanie Curtis <MCurtis(@ci.orono.mn.us> Cc: Sue Dunkley <sdunkle)I(@kidsquest.com>; Bill Dunkley <bdunkley(@dunkleybennett.com>; ivaneyll(@longlakemn.gov Subject: 2709 Walters / Pence lane survey and hardcover calcs attached I left you a message yesterday explaining our plan. Call or email me and questions. Regards, Paul T. Vogstrom 612-250-9400 http://paulthomasdesignbuild.com <city submittle 8-1-17.pdf> Date Application Received: 07/05/17 Date Application Considered as Complete: NA 60 -Day Review Period Expires: N/A To: Chair Thiesse and Planning Commission Members Doug Reeder, Interim City Administrator From: Melanie Curtis, Planner h'1GG Date: 17 July 2017 Subject: #17-3945, Paul Vogstrom o/b/o William & Sue Dunkley, 2710 Pence Ln & 2709 Walters Port Ln Sketch Plan Application Summary: The applicant is requesting comments via the sketch plan process for a proposed preliminary plat to rearrange the property line between the two properties and create outlots and a new private road serving 3 homes. Staff Recommendation: The Planning Commission is asked to provide comment and direction on the issues outlined within the staff report. Background The properties are zoned LR -113 One Family Lakeshore Residential with a maximum density of 1 unit per acre. 2710 Pence Lane has 3.8 acres in area (4.01 total acres and an approximate 0.21 acre wetland); while 2709 Walters Port has 0.56 acre in area. Together, the properties total 4.3 dry acres; the proposed density of 0.4 units per acre is conforming and below the maximum density within the comprehensive plan. Currently there are three homes addressed off of Pence Lane, all served by a ±12 foot wide driveway (see Exhibit H). The driveway extends from the 2710 Pence property to Kelly Avenue within a 30 foot wide platted private road right-of-way approximately 160 feet in length. The first home (2701 Pence) has two curb cuts onto this driveway. The driveway extends through a gate just south of 2701 Pence. After the gate, the driveway is extended, serving 2 homes: the Huelers at 2715 Pence and the Dunkleys at 2710 Pence. The Dunkleys also own the property at 2709 Walters Port Lane. The applicant initially submitted for a preliminary plat. Their plan reflected a number of issues necessitating planning commission and Council direction so they requested the application be reviewed as a sketch plan. They hope to take the sketch plan feedback to finalize their preliminary plat plans for review and approval in August or September. Currently staff has the survey dated 06/28/17 by Cardarelle (Exhibit B) and the site plan labeled "proposed survey" dated 06/30/17 for reference (Exhibit Q. These two plans are not completely coordinated. For the purpose of this review staff will use the Cardarelle Survey for lot area, hardcover, and layout references. The applicant will need to clarify and provide plans which coordinate for the preliminary plat submittal. FILE # 17-3945 17 July 2017 Page 2 of 5 Summary of the Request — Sketch Plan The Dunkleys wish to change the lot line between their Walters Port home property and 2710 Pence so that they can increase the size and lakeshore frontage of the Walters Port property, and add an access via the Pence Lane driveway. According to City Code Section 18-136, up to two homes may be served via a private driveway. The addition of a third home (the Dunkleys' Walters Port home) triggers the need to create a private road within a platted outlot for access. The need to create the private road outlot combined with the applicants' requested variances, and lot line adjustment requires approval of a preliminary plat. According to the Section 82-281, a private road outlot must have a platted width of 50 feet and a minimum paved width of 24 feet with a 100 foot diameter cul-de-sac (80 foot paved diameter). Conformity with LR -1B Zoning District Lot Requirements* as recently amended Side Yard Side Yard Lot Lot Front Adjacent Rear Adjacent Area Width Yard to Another Yard (acre) (feet) (feet) Lot (feet) to Street (feet) (feet) 1 140 35 10 20 20 Proposed Lot 1 (2709 Walters Port Ln): The existing lot area is 24,530 square feet or 0.56 acres; the property has 252 feet in width at the lake and ±140 feet at the 75 foot setback. The buildable area of this property is nearly nonexistent due to its shape, size, and lake and average lakeshore setback requirements. The existing home is entirely within the 75 foot setback. The applicant proposes to adjust the eastern lot line to the east. According to the survey, the proposed lot area will increase to 60,500 square feet or 1.3 acres and the width will increase to just over 400 feet at the lake and approximately 230 feet at the 75 foot setback where 1.0 acre and 140 feet is required. The buildable area is improved greatly, however the addition shown on the proposed plan will still need an average lakeshore setback variance, and the connecting portion of the new addition to the existing house will be within 75 feet of the lake. Proposed hardcover calculations show the hardcover level with the lot line adjustment and the new improvements will be 43.7% (existing + proposed = 26,455 square feet), requiring a variance. Structural coverage will be 9,950 square feet or 16% for the new lot and with additions. Proposed Lot 2 (2710 Pence Ln): This existing lot has 3.8 dry acres in area, and 280 feet in width at the lake and 245 feet at the 75 foot setback. The existing home on this property encroaches into the average lakeshore setback based on the Dunkleys' Walters Port home and the Huelers' home. According to the survey, the proposed lot area will be ±one acre. The survey reflects lot areas of both 44,400 square feet and 40,400 square feet. This should be clarified as the lot should meet the one acre requirement (43,560 square feet). The width will be 136 feet at the lake and 157 feet at the 75 foot setback where 140 feet is required, requiring a variance. Additionally, the applicant is proposing a new home and pool to be constructed on this lot with a significant average lakeshore setback variance FILE # 17-3945 17 July 2017 Page 3 of 5 needed. Proposed hardcover for this lot is shown at 22% (9815 square feet); structural coverage is shown to be 10%. Outlots: There are four outlots proposed. The plans differ as to their labeling. This review references the outlot labels as shown on the Cardarelle survey. The existing driveway is shown as Outlot C and will be widened to 25 feet once past the gates; Outlot C is 0.34 acres. Outlot B is 0.2 acre in area and is shown as a possible add-on to the Huelers' property. Outlot D is 0.5 acre in area. Outlot E contains the wetland and is approximately 1.1 acres in area. There is no Outlot A. Issues for Discussion: The applicant is proposing to utilize the existing driveway, although widening the paved width of the roadway to 25 feet. The Code requires creation of a 50 foot outlot beginning at Kelly Avenue and continuing to a 100 foot cul-de-sac. They show a 25 foot wide outlot for the private road where a 50 foot wide outlot is required. There is a circular turnaround shown on the Cardarelle Survey which may or may not be a private improvement on one or both of the lots 2709 Walters Port and 2710 Pence. The applicant should clarify the plan. Fire Marshal James Van Eyll has reviewed this plan and felt that generally the plan would meet their access needs. Planning Commission should direct the applicant regarding the proposed private road outlot width and the circular driveway turnaround. 2. The private road is shown to connect with Walters Port in addition to the new shared driveway curb cut for 2709 Walters Port and 2710 Pence Ln. The applicant should clarify the connection to Walters Port. Is it to be a through street connection? Or an emergency access which will be gated most of the time? Planning Commission should ask for clarification regarding the Walters Port connection. 3. The plan suggests the connection of the Pence Lane Drive to Walter Port Lane. While Staff is generally supportive of additional transportation connections, this does introduce additional impacted properties. Further, the question arises, should Walters Port be improved to city code standards due to the number of connections it provides? (see Code Section 82-281 Exhibit D) According to the Code, the private road outlot should be widened to 50 feet and the paved width increased to 28 feet, or 24 feet at a minimum. The applicant will need to provide the standard private road easements and evidence of a maintenance agreement for both portions of the private road. Planning Commission should direct the applicant regarding the creation of the proposed private through road. 4. The applicant is proposing to keep the existing entrance monuments and gate. The monuments are separated by 20 feet. Entrance gates on private driveways are permitted, however a gate spanning a public or private road is uncommon. According to Code Section 78-1405, entrance monuments serving three or more residences must be separated by a minimum horizontal width of 22 feet; a gate serving three or more residences must have a minimum horizontal opening of 20 feet in the full open position. A photo of the existing gates are attached within Exhibit E. The planning commission should discuss the request for a gate crossing the private roadway and the proposed width of the horizontal separation. S. According to the survey, proposed Outlot B is shown as a separate outlot to provide the option FILE # 17-3945 17 July 2017 Page 4 of 5 for the Huelers (2715 Pence) to purchase additional land. It appears the proposed configuration would still require an easement over 2710 Pence for access to the private road. However, the 06/30/17 site plan shows a potential to connect the Hueler outlot to the private road. This connecting outlot is staff's preference. Planning Commission should give direction regarding this outlot. 6. The existing connection from the Dunkleys' 2709 Walters Port driveway will be removed. A small portion of this driveway will remain in order to provide for a back up hammerhead for 2707 Walters Port. Staff would recommend the Dunkleys' Walters Port property be readdressed off of Pence Lane. 7. Variances. Planning Commission should understand the variances necessary to accommodate the proposal. a. As proposed Lot 2 (2710 Pence Ln) would require the following variances to accommodate the plans as proposed: i. A lot width variance as the proposed lot does not meet the 140 foot width requirement at the OHWL; ii. Possibly a lot area variance from the 1.0 acre requirement. iii. An average lakeshore setback variance for the new home and pool. b. As proposed Lot 1 (2709 Walters Port) would require the following variances: i. A hardcover variance to accommodate the proposed addition; ii. A 75 -foot lake setback variance for the portion of the addition connecting the proposed addition to the existing home; iii. An average Lakeshore setback variance for the additions (based on the house location at 2710 Pence and 2707 Walters Port. Sketch Plan Review Parameters The goal of this review is to provide the applicant with an overview of the pertinent City ordinances and how they affect the proposed plat, and to discuss the strengths and weaknesses of the proposal. The above "Issues for Discussion" reveals a number of issues with the proposed plat and should provide direction to the applicant regarding the plat. Planning Commission should review each topic and identify any issues to which the developer should pay special attention. As a sketch plan review, any comments or suggestions to the applicant are non-binding but should be extremely helpful as the applicant moves forward. At the discretion of the applicant, this sketch plan will also be forwarded to the City Council for review. List of Exhibits Exhibit A. Application Exhibit B. Proposed Plan — Cardarelle Survey 06/28/17 Exhibit C. Proposed Site Plan 06/30/17 Exhibit D. City Code Sections Exhibit E. Site Photos Exhibit F. Submitted House Plans for Lot 1 Exhibit G. Aerial Photos Exhibit H. Pence Lane Existing Layout Exhibit I. Neighbor Comment FILE # 17-3945 17 July 2017 Page 5 of 5 August 11, 1017 kIs- Melanie Curtis Mr. Jl-'rL'mv Barnhart: City of Orono Building and Zoning Department 2750 Kelley Park -way Orono, MN 55356 11 7 Dear Ms. Curtis and Mr. Barnhart - We are Bill and Sandra Keegan who reside at 2707 Walters Port Lane in Ordno. We have Met with Bill and Sue Dunk -ley who reside at 2709 Walters Port Une about moving our driveway to have it come straight out from our garage to meet up with the proposed 'T' -on the land tIM Dunkleys are purchasing from the Habermans. We presently have a run-off problem from the existing road and when the Dunkleys move our driveway they will remedy this problem Also, access to our home will be improVed for ourselves, guests and emergency vehicles 4V, We have both signed the a=ched drawing of the proposed clianges. -iQ, - Sincerely, Bill Keegan —Ilk 80&a lKagm Z a IF RJECERPM tag Id44 ,4i 1. 4 ? CIT AGENDA ITEM Item No.: 10 Date: August 14, 2017 Item Description: #17-3948, Apex Holdings, LLC, 2635 Kelley Parkway, CUP Senior Housing Project, Comprehensive Plan Amendment, Rezoning and preliminary Master Plan, Final Plat Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. The purpose of this item is to consider several actions that would permit the construction of Orono Senior Housing at 2635 Kelley Parkway. 2. 15.99 Deadline. The timeline has been extended. A decision must be made by October 27, 2017. 3. Background/ Summary. The property owner of 2635 Kelley Parkway seeks approval for a 70 unit, 2 story residential structure that will include 24 units of senior housing, 24 units of assisted living, and 22 units of memory care. Regulatory approval for the city will include rezoning to RPUD, approval of a Comprehensive Plan Amendment from Office to High Density Residential, platting of the existing outlot, and a Conditional Use Permit and master plan. The Planning Commission report, attached as Exhibit D includes further detail on the application as well as staff's analysis. Just prior to the Planning Commission meeting, the County identified a need to expand the existing stormwater pond into the subject parcel, to support the Wayzata Blvd reconstruction. The applicant and the County met to address this issue, and the final result will be reflected in the final Master plan, along with any changes suggested by the City Council. The biggest issue based on public comment is the height of the building. The applicants proposed a 2 story building with a defined height of 31-32 feet, 1-2 feet higher that allowed by the RPUD ordinance. The increased height is due in part of an effort to retain the residential gable and hipped roof as required by the RPUD ordinance. A flat roofed, two story building would be shorter but inconsistent with the residential character envisioned. The Commission discussed the height of the building, its impact on Kelley Parkway and asked that an exhibit be created that showed the building in relation to Kelley Parkway and the Stonebay Lofts building beyond. That drawing is attached as Exhibit B. The finished floor of the proposed building will be about 4-7 feet higher than Kelley Parkway; the drawing does not reflect this profile, staff has requested a revised drawing. Regardless, the highest point of the building will be 11 feet shorter than the condominium building across the street and setback 15 feet further. 4. Planning Commission vote and comment. The Planning Commission voted 7-0 to support the requested actions. The Planning Commission commented on parking, suggesting perhaps that bump out spaces could be added along Kelley Parkway. The Commission suggested a second access, to which the applicant did not object. The Commission was wary of waiving the 10% private recreational space required of RPUD, and suggested the patios and pavilion be counted as private recreational space, bringing the total closer to 10%. The open space exhibit shows 4 areas, totaling 11 percent of the total site area. These areas proposed are more geared toward quiet reflection and people watching, rather than active recreation. The Commission questioned the trail easement; staff replied either the developer will build a trail on their land as per the original development agreement, or the County will build a trail in their right of way, and the developer will pay their trail costs towards the city's potion. 5. Public Comment. During the public hearing, three people spoke, voicing concerns with building height, only one access, whether or not the building should front Wayzata Blvd instead of Kelley Parkway, and parking. An email noting concerns regarding height was also distributed. Staff has also fielded questions and comments in writing and by phone regarding the height of the building, and the proposed Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: W AGENDA ITEM use. 6. Staff Recommendation. Staff supports the project, recognizing that modifications to the plans are necessary prior to formal, master plan approval as outlined in the Planning Commission staff report. Staff recommends Council direct staff to draft a resolution of approval of the preliminary master plan, Conditional Use Permit, Comprehensive Plan Amendment, Rezoning with waivers, and final plat approval. With resolution approval, the Comprehensive Plan Amendment will be submitted to the Metropolitan Council. COUNCIL ACTION REQUESTED Motion to direct staff to draft a resolution of approval for the preliminary master plan, comprehensive plan amendment, rezoning to RPUD, Conditional Use Permit and Final Plat. Exhibits Exhibit A. Plans Exhibit B. Elevation and open space Study Exhibit C. Draft PC Minutes Exhibit D. PC Staff report dated July 17 References PC Exhibits A. Application C. Airphoto D. Comp Plan Map E. Comp Plan Excerpts F. PUD Excerpts (from original Stonebay) G. RPUD Excerpts Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: W ORONO SENIOR HOUSING COMMUNIW, ORONO, MINNESOTA Orono Senior Housing Commuility, Orono, Minnesota Council Exhibit A 17-3948 GOR.I_ &_ ASSOCiATPS 16 48331st Avenue South, Mh,neapolie, MN 55446 Tet(612)232-%39 Fw: (651} 305-5684 emaA:vhanaporlassodatemom nvnwaod4mmelstwoom RECEIVED JUN 20 2017 CITY OF 0R SCHEMATIC DESIGN PACKAGE 06/15/17 1 Owner: I tm N 0 L � c �0 ) 0 C �I0O V O C 0 L O € i raEI as N Archi tett: GORI & ASSOCIATES 4133 tat avenue South Mirneap*k MN BUTS Tek (612) 2324539 Email: vh tmfta l-aeaoWalea.wm w-Qoi'nsodabmo m SCALE DRANK en SG CHECKED BM VC Ttda 81ret! Project Dab A 1.0 PROJECT #: 2017-01 0 I f:1 m Q w z 0 V 1-- z LI.I Q d Q KELLEY PARKWAY I � ,ag�9°a oq 40 ��=–r1—" Ililll�frF7 SER4.CE DRI E I PARKING 23 I I�f II II I II I I . I I I I –0' I — \ l tANnSCAPLD BERM WAYZATA BGJLEVARD WEST RECEIVED JUN 20 Z01I CITY OF ORONO UNI Vt Ma,�eo tlrhe\OON�upoi.�vG O O IL z 0 z Z W z X W C] SCHEMATIC DESIGN PACKAGE 06/15/17 Revisions; I Consultants: I GGRI E ASSOCIATES 1 4633 lstaverwa South MinnaaWIl., MN 55419 Tel: (612) 232-9539 Email: ,Iran@Ran-aasociatas.wm i amnv.goriassaei®W s.mm scA�: ,•.zQ.�G. DRAWN 8Y: SG CHCCKED 5.: VG S''-ta Plan A 2.1 PROJECT N: 2017-01 PROJECT DATA: DENSITY REQUIREMENT; PARKING DATA: SITE AREA: 151,234 ! EXISTING TONE: RR1B–PUD (3.47 ACRES) INDEPENDENT LIVING UNITS: 24 STALLS BUILDING AREA: BUILDING FOOTPRINT AREA; FOR LOT COVERAGE CALCULATIONS, SEE C1Vl 72,112 SF 39,975 SF I DENS[TY REQUESTED: 15 UNITS / ACRE (DENSITY APPLIED TOWARDS INDEPENDENT (IL) i AND ASSISTED LI'ANG (AL) UNITS ONLY, I.E., 52 UNITS ALLOWED + 22 MEMORY CARE I ROOMS (MC)) (1 STALL / UNIT) ASSISTED LIVING UNITS: (0.75 STALLS / UN[T) MEMORY CARE ROOMS: (1 STALL / 5 ROOMS) 113 STALLS 5 STALLS BUILDING HEIGHT: . (31'-14: MEASURED FROM 1ST MIDPOINT OF RODE S OPE)REFER 2 STORIES FLOOR TO ' TOTAL UNITS + ROO'eS PROPOSED: I 70 (24 IL, 24 AL, 22 MC) ` TO C€VIL DRA4y:N'GS FOR EXACT SIDEWALK/ TOTAL PARKING REQUIRED: 47 STALLS TOTAL PARKNG PROPOSED: 55 STALLS LOWER LEVEL PARKING: 39 STALLS I DRIVEWAY LOCATIOi S AND LANDSCAPE DESIGN PICNIC P.AVILLION PARKING; 12 STALLS EMPLOYEE PARKING; 11 STALLS a e -7 ^ I f% , '.`S€TDR PARKING: 23 STALLS SCHEMATIC DESIGN PACKAGE 06/15/17 Revisions; I Consultants: I GGRI E ASSOCIATES 1 4633 lstaverwa South MinnaaWIl., MN 55419 Tel: (612) 232-9539 Email: ,Iran@Ran-aasociatas.wm i amnv.goriassaei®W s.mm scA�: ,•.zQ.�G. DRAWN 8Y: SG CHCCKED 5.: VG S''-ta Plan A 2.1 PROJECT N: 2017-01 —� — q ' � D •b p QO � I! ~ � � fo • �� I � �r 1 ~ ` 1 E I I I I ! SERVCE DRIVE tea Q, b 0" SCHEMATIC DESIGN PACKAGE 06/15/17 ! Revisions: ! JJ 12 11 iC• � �° \ ! I Consultants: 13 Silmdural: P - 4 �J 14 TO LOWER LEVEL PARKING ! 16 10°o��wm .pia F ° .. a „e •'o .� i Mechanical: 17 i' sa 18 6 v q 7 ! Owner - 20 6 PICN.0 PA4ON I 20 21 5 I� 30129 28 27 26 25 24 23 ! 22 E 2 HC LOWER LEVEL, �, °per Sib d °a I ` PAR:(!'-:Gi e'�ogl 39 SSTALLS He j f I 31 132 33 I 34 35 � 36 37 � 38 33 ® LOBBY TENANT' m I 4 C STORAGE I Q p 0V I040 m a •C) I r DELIVERTRUCK �• ,� I PAR', :VG ! L t 'Q° SERVICE RIVE 0 a i ecr c I � �J �I 5 ER�PLOYHE 'ARKING I I i m s2 — k FIRE LANE/ — — — — —. _ .� — — — — — — _- — — — I FBe�`9 �• — — — — — — — — 61KE PATH � — — — — — — — — — — — — --� — — — — '-- — � SERV'�E DRIVE $88ay�o 3 � N I 6�v - 3 j _`3b'vawW o ILA.:pSCAPEO Architect:Z\desktvP drly.\po+I-Ivpa1.JPG BERM l GOR i &ASSOCIATES _ — _ — — — _ — ` _ — _ — I 46331slavenua Snulh — _ _ _ _ _ ._ _ — — — — — — _ — — — _ - I Minneapolis. MN 554:9 _. _ — _ _ . _ .� _ _ ..-... . .�, _ _ . _ ..� _ ...� T-1-(6121 232-953 9 Email: v:ren�gori-asaociatcs.wm w .goo-awcdaws.wm ReCEI ED ohnwn ar. sp `� 3948 CH:CKL EY: W Laweri-erel plan SUN 0 _201 I A 3.0 PROJECT r 2017-01 \---------------------------------- 7 ------- ----_--------1 iOa Q 9 D °� ❑ QQ E � ^�_ 1� t e4o oo _ Zd..kiup d.4vr\9ori-Icael..IDG RECEIVED JUN2A2017 # 3948 CITY OF ORONO Mechanical: }}III I I i I Owner: i �! f I i c 0 I.o� E o 0) � o I' c 0 I' I L. 0 I I s aeE—'eoB I _ggsblr �5� FEef5��5 I I g6c$ 9i ; .. i — J I Architect: --- --- 4--_. SCHEMATIC DESIGN PACKAGE 06/15/17 Revisions: \ IConsultants: SftcNrel: 1 +I IMecham®I; I i I I I Owner. i 1 I II l� I I � I i O I I I Z-\d*Vktoc drl .\9°n-Lo9oLJPG II `--------- —------------ —— — — — — — — — — — -----,--•..------------'-------------------------_..----.---J RECEIVED JUN 2 0 2011 m z a°E�be Y rlsl'�F�� _BanoBe NF v GOBI &ASSOCLATES 46931st avenue SaLth Minneapolis. MN 55419 Tel: (612} 232-9539 Email: vinm@9od-associalea.com www.pad-aasaofatas.wm SCALE: DUM 9V: S6 Second Floor Plan A 3.2 PROXCT 8. 2017-01 --- e —-------------�---- ---------� �.---------- -- — — to4 IF ° Q e e o I I ,II II I� !I I, I II II SCNEMAN GESti'C•N FFav�/iLsL I_4/t5/17 'i&v1spans: ca��r1��T115: IOwrmr I I II I ASPHALT SHINP,LE .I I ROOF 5/12 PITLH abed ud °adaQ o J L_JFL.,7 Ci fI I q . � ROOF I i i �tya � 1 ATI If i I I BEM c I I ! I P• I - AO I I I — OW 9D --.�_—__ ---_—__—,—_--__ I + C � 4 f ROD 1 I FIAT II I f ; soot —'—— — — — — — — — — c}x� ArcAW, i W R) & -a9W ATEB Wft 1.1�n3.xm W*%-PLtF.VAT SkFp -T.t IE171'°dri M!* EmeA — — H!DI��VL�G°IRGOiII — — — — — — — — — — — — — — — — — — — — — — — — — — '--^ — ` — — .._r. — — — — — — — — — — — — — — — — ti1.Ml]S41�NAL1N95 [{YII JUN 2 0 Z01 l 3948 . CITY OF ORONO C—) Cj 0 C F— Z [7 C) 0 = z F -F-1 C) Z 77 m F- F- CAm 0 m I� D m 77 D 30'-14" 3'0" HIGH HEDGEROW mem 38'—Y W-3" OJ CA c FCO o0 - O Z 77 O � 54'-41 Council Exhibit B D N D D CD 0 C F— M D C� M U) �7 o < 0 F7 0 0-) N rn 0 �^ UJ U) rn co 00 0 I hereby certify that this plan, O F7 0 ;U Crn O C C 0 70 Do I� o-1 rn � rn� F- F- rn 0 X C� �7 - T1 D 0 o -I z D z ��- z 0 z z D f O FT -1 .. G� F- G� G� rn C7 � 0 O = n -1 D D z z 0 -q rn rn O 0 ;J �- N o oF— c _ 0 rn o < FT] 0 C _ � C FF] •- rn D UP z z O 0 D _ rn 0 U)0 -1 0 -I FTIN cn -q0 0 D z G7 Fr -1D D roT1 CommunityN 0 zC!)D NO N +00 �7 o < 0 F7 0 0-) N rn D n rn 71 C 0 m O U) � O o -00 U) -T-1N F- 00 0 �:U 0 OO D r C F— D 0 --i rn D cD (_0 o J N Iv c� C� J CA D 0 I hereby certify that this plan, En U 0 ;U D �:U Cl] D^ z 0 rn D o-1 rn ;:U Fri 0 0 O NJ z o FTI rn X C� �7 - T1 D 0 o -I z Cn —0 m D Ij D zD F--< v Z Q z z O F7D z C ^ D o o Vi U)TI o n F- O z F71c� U) D D N r<rl (n �- N o oF— c _ 0 rn o < + G) 0 0 C FF] � rn D UP D� � D F 0 �F— M< _ rn 0 U)0 -1 0 C FTIN C 0 0� 0 D 0- G7 Fr -1D = 70 CommunityN 0 zC!)D NO N +00 rn \ m Cn o o U) 0 � N�� Q �"� C rn D z U) N^ D D rn z (� — OCn �o Ln G) N�� c� 9. 0 z CD n 0 F rn 0 rrl C Cf) (� :C7 N CO Ul zo 0 �z o z C pj Name: Viren Gori MN Reg No: Cn Cf) U) M C/) � z U) z Cn nX D D 0 D D D 43206 Signature: Orono, Minnesota �� D nzz F -r (n r Cn C o �F-F-om (n (n (n F7 --A /) > \ 0 � rn Z D 0 rn 0 cn m M ^_ ;U �f Date: 06/15/17 r zD r- cn �: - OO 0 :E < M K .A G) rn I hereby certify that this plan, En D 9co r z m> D �7 J � cn — cn rn �7 o O C� �7 D � turn -I D � —0 m D Ij D D F--< v Z Q DD direct supervision and that I am �z �o z 70 -0 Vi \D o n F- r \z F71c� D r r<rl �_ z z U� c _ 0= o D 0 G) �; \ o - o D z 0 ;U- 0 0 C C D z D G7 D� = 70 CommunityN 0 0 \ m z c� o o U) 0 � N�� Q �"� C z V) F71- FT]z (� — < G) Ln G) c� 9. 0 z CD n 0 V) (� N CO Ul z 00 ,) w D P Name: Viren Gori MN Reg No: Cn Cf) U) cn C/) Cn U) D U) z Cn D D D D D D 43206 Signature: Orono, Minnesota D D F -r (n r Cn r Cn �F-F-om (n (n (n /) r U) F- Cn L r - D Z � O M (n ;7 C-) D 0 m 0 F ADJACENT SITE ZONED 136—PUD 41 FIRE LANE/ Io BIKE PATH 54'-114" 30' - MI V) M n Fri 0 M ;II' F7 �7 �J F C� F7 L v Q Cn o Q 4 z' f? e D Dz U0 N OUTLOT C: EXISTING RETENTION POND 7 M IM TD N D m 70 D C) D :E < M K .A G) I hereby certify that this plan, 9co W �7 M m Cp 3 W ;U specification or report was prepared b me or under my ■ OronoSenior Housing 0 S C 0 O O� v Z Q direct supervision and that I am (D Vi N' o n N 0 — "I duly licensed �! _ 0= n N �. 0 D a professional 0 D 5• W N• N (n = architect under the laws of the Minnesota. CommunityN \ m 0 � N�� Q �"� state of (� — < G) Ln G) 11+ 9. 0 z CD n \ D z N ,) w D n Name: Viren Gori MN Reg No: N z O o CD v co cn 0 � b � rt 43206 Signature: Orono, Minnesota 'T' n 0 0 3 6 �f Date: 06/15/17 MINUTES OF THE Council ORONO PLANNING COMMISSION MEETING Exhibit C Monday, July 17, 2017 17-3948 6:30 o'clock p.m. 2. 17-3948 APEX HOLDINGS, LLC (SANJEEV MANGALICK) 2635 KELLEY PARKWAY, COMPREHENSIVE PLAN AMENDMENT, REZONING, PRELIMINARY PLAT, AND CONDITIONAL USE PERMIT, 6:33 P.M. — 7:32 P.M. Ashish Aggarwal, Sanjeev Mangalick, and Viren Gori were present. Barnhart stated the applicant is proposing a new 70 -unit, two-story residential facility. The facility would consist of 24 independent living units, 24 assisted living units, and 22 memory care units. The proposed plan includes a two-story building with a defined height estimated at 32 feet. Underground parking is proposed under half of the building. The proposed plan would require rezoning to RPUD and an amendment of the Comprehensive Plan converting the site from commercial office use to residential use. The property is located directly across Kelley Parkway from the Stonebay Lofts at the west end of the long stormwater pond. The property is governed as part of the Stonebay Master Development and development of the property requires replatting from an outlot to a lot per the provisions of the agreement. The Stonebay development has established a certain design characteristic and Staff recommends that the building materials be consistent with the Stonebay development. These materials should be spelled out in the final master plan. Barnhart displayed elevation views of the building from all sides. The stormwater pond was originally sized to accommodate all elements of Stonebay so individual ponding will not be required on this site. It is likely some fill will be required to ensure adequate drainage and to allow for underground parking. Staff has been informed Hennepin County is looking at a portion of the parcel for an expansion of the stormwater pond, which may alter the applicant's final plan somewhat. The applicant has indicated that that should not be an issue. A proposed grading plan and landscaping plan have been provided. Screening is proposed along Wayzata Boulevard as well as some landscaping in front of the building. Page 1 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Barnhart stated the first land use amendment is for a Comprehensive Plan Amendment and requires approval by the Metropolitan Council. The City established higher -density guiding of a select number of properties in order to offset the long -planned sewered development at low densities in the Shoreland areas. It appears to be beneficial to the City to rezone this property since there does not appear to be a high demand for office use and residential would allow the City to meet its density goals. To accommodate the proposed development, the site would need to be rezoned to RPUD. The proposed development provides a transition between a commercial or industrial area and an existing residential area. The Stonebay development, located directly across Kelley Parkway, is also zoned RPUD. The RPUD district standards indicate an RPUD site must be at least five acres in area but does allow for smaller sites based on Council approval. This site consists of approximately 3.5 acres. The Council has recently approved two smaller RPUD developments, Shadywood Villas and the Eisinger site, so that RPUD rezoning for this site would not be inconsistent. The setbacks from both Kelley Parkway and Wayzata Boulevard appear to be met with the proposed plan. The side yard setback from the building shows 35 feet. Barnhart noted the setback may need to be shifted slightly if Hennepin County acquires a portion of the parcel. Barnhart stated the maximum floor area ratio for an RPUD for an attached family development is one and the applicant is proposing a.52 ratio. A 20 -foot setback is required for the parking lot. Some waiver would be required to maintain that setback, primarily for the driveway to provide emergency access. The Fire Chief has recommended the driveway remain at 20 feet in width around the building. The RPUD requirements include 10 percent of the gross project area being dedicated for recreational purposes. The pavilion and the green space around it amount to approximately three percent of recreational space. The maximum hardcover limit is 50 percent under an RPUD and the applicant is proposing 63 percent. Municipal sewer and water utilities are available in Kelley Parkway to serve the property. The property has not been previously assessed for sewer and water and connection charges will be due at the time of final plat approval. Page 2 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Staff recommends approval of the project but a number of issues still need to be addressed prior to issuance of building permits or approval of the project. Barnhart noted this was reviewed last summer as a sketch plan. Since that time some minor changes, such as shifting of the driveway access, have been made to the plan. Staff's report includes a number of comments regarding the outstanding items and issues. Barnhart stated the applicant is not proposing access onto Wayzata Boulevard. The proposal does meet the parking requirements based on the International Transportation Engineers' recommendations. Barnhart noted the City does not have parking numbers required for this type of use so Staff used those numbers to determine whether the parking would be appropriate.. Thiesse asked what the ITE number for vehicle loading would be for commercial was. Barnhart indicated he did not look that up for an office building. Lemke asked if the stormwater would be handled by the stormwater pond to the east and whether that has enough capacity. Barnhart indicated the stormwater pond to the east was designed for anticipated development of the entire Stonebay project and would be able to accommodate this building. Additional stormwater ponding is necessary because the stormwater from Wayzata Boulevard will be added to the pond. Lemke asked if this is the same developer as previously. Barnhart stated not to his knowledge. Thiesse asked if there is a reason Staff is requesting a trail easement since Highway 112 will have a trail along it. Barnhart stated it is expected that eventually a trail will be provided, whether it is on this property or on Highway 112. Page 3 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Landgraver asked why only 48 units will quality as residential rather than 70 units. Barnhart stated the Metropolitan Council will only count units as residential if they contain a full kitchen. Based on preliminary discussions, only 48 will qualify. Landgraver asked what the height of the condominiums is across the street. Barnhart indicated those are three stories with underground parking. Barnhart stated it is Staff's belief they are higher than the proposed building. Thiesse asked if the property to the west would also require an RPUD or whether it could be developed as it is currently zoned. Barnhart stated it could be developed as a commercial parcel. Ashish Aggarwal, Developer, stated they appeared before the City last fall to get some guidance on their sketch plan. Apex Holdings has owned the property for approximately three years now and that they considered senior housing and a commercial warehouse for this site. Aggarwal stated in their view the best option for this property is senior housing. The City Council at that time was very open to the senior housing project given the available housing in the area as well as the higher density meeting the ratios of the Metropolitan Council. Aggarwal noted they will need 70 units to make the project financially feasible and that the units are divided into independent, assisted, and memory care units. Sanjeev Mangalick, Applicant, stated they have performed some initial market studies and that the studies did support the demand for 60 units. The studies also demonstrated this type of housing growing by 50 percent over the next four years. Mangalick commented Orono is unique because it has a lot of single-family residential homes but does not have a lot of options for seniors, which then pushes people out of Orono. Aggarwal stated it is their belief this project fits well with what the City requires, what is currently available, and what the site is guided for. Page 4 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Chair Thiesse opened the public hearing at 6:55 p.m. Larry Schultz, 2670 Kelley Parkway, stated his concern is the one entrance/one exit onto Kelley Parkway and emergency vehicles and the amount of traffic going in and out of that area. Schultz stated in his view the City Council should consider another entrance onto Highway 12 or Kelley Parkway. Dee Schultz, 2670 Kelley Parkway, stated she was wondering why the building could not face Highway 112. Schultz stated Kelley Parkway has enough activity on it with the police, the fire department, and the students. Schultz stated in her view this would be a detriment to what is currently a quiet community. Dick Moberg, 2670 Kelley Parkway, expressed concerns with the parking and the likelihood that people will park on Kelley Parkway. Moberg noted there are 85 parking spaces, with many of them reserved for employees and a few reserved for residents. Moberg asked how many spaces are reserved for guests. Moberg stated it is possible 70 guests could show up and then there would be a lack of parking. Chair Thiesse closed the public hearing at 6:58 p.m. Barnhart noted a copy of an email was received from Alan Leiding that has been placed before the Planning Commission this evening expressing concerns about the height of the building. Lemke asked how many underground parking spaces there are. Barnhart stated to his knowledge there are 39. Lemke asked how many surface parking spaces there are. Barnhart indicated approximately 36. Landgraver asked whether there will be any parking along the street. Landgraver noted the plan depicts some bump -outs. Page 5 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Barnhart noted the south side of the road is signed no parking and the north side is signed no parking with the exception of the bump -out areas. Thiesse asked if the master plan has the building facing Kelley with no access off of Wayzata Boulevard. Barnhart stated he is very confident the Stonebay master plan from the very beginning stipulated no access off of Wayzata Boulevard. Thiesse asked if Staff can obtain the numbers from ITE to verify how much parking would be required if it was commercial. Thiesse stated to his understanding residential would be significantly less. Thiesse commented emergency vehicle access is important since this building will likely generate more medical calls. Barnhart stated if the Planning Commission is concerned about access, they could recommend a secondary access off of Kelley Parkway. Thiesse recommended visitor parking be considered as one component of the parking needs for the site. Barnhart stated a balance needs to be struck between having enough parking for special events and the amount of hardcover that would be needed for additional parking. Landgraver asked if some bump -outs could be placed in front of the building. Thiesse commented it likely would only result in four additional spaces. Leskinen asked if there was just one entrance proposed in the fall. Barnhart stated he knows the driveway shifted to the west with the new plan and that the applicant has indicated they have no concern with adding a secondary driveway. Thiesse requested the applicant consider and study a secondary driveway. Page 6 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Barnhart stated he does not recall there being two entrances/exits shown on the sketch plan. Barnhart indicated the current driveway has been shifted to line up with Stonebay Lofts. Schoenzeit asked what it would take to get to the 10 percent recreation area. Schoenzeit stated not meeting that says to him the building is too large or the site is too small. Thiesse asked if the trail was included in that. Barnhart indicated it was not and that the three percent was a very general number. Viren Gori Architect, stated there are a couple of areas that probably have not been included in the calculations. Gori noted on the second floor there is a rooftop patio right above the kitchen and a flat roof area to the west can also be added as a patio or seating area. Gori stated another option is to step the building back to create some more flat roof areas but that there are ways to meet the 10 percent. Thiesse asked if the rooftop areas would count. Barnhart stated the target market for this type of building does not use a lot of recreational facilities and that generally rooftop open spaces might be considered but that it is a judgment call. Thiesse asked if the pavilion would be available to the community. Gori indicated it would be. Gori noted only 24 residents are in the independent living area and that the actual number of parking stalls would not need to be more than 24 for residents. Gori stated typically a facility of this size has a permanent staff of six to eight, with the rest being part-time. Gori stated the balance of the parking would be for visitors and that they could potentially accommodate 50 cars for visitors at any time. Lemke asked how many staff would be there during the day. Gori indicated they will have six to ten full-time employees and the rest would be part-time. At night there would be three or four full-time staff. Page 7 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Landgraver suggested the applicant do a parking table for the City Council. Lemke asked why there was not a second entrance. Gori stated the main reason for not having a second entrance was circulation and wanting to avoid causing confusion with two entrances. Gori stated he understands planning staff usually likes to see one entrance in and out. Gori noted this facility will not generate traffic on the scale of an office building and that other similar projects he has worked on usually only have one entrance/exit. Larry Schultz, 2670 Kelley Parkway, stated as he looks at the plan, he sees Kelley Parkway going through there and that he sees parking spots facing Kelley Parkway. Schultz asked whether there will be any amenities or trees or foliage so there will be a buffer between Kelley Parkway and the parking lot. Barnhart noted Kelley Parkway is north of the site and that there are some trees between Kelley Parkway and the parking lot. Barnhart stated there are trees also along Kelley Parkway that are not shown on the plan. Barnhart stated the intent with the landscaping was not to screen the building. Thiesse commented it would be no different than the parking spots in front of the condominiums. Schultz asked how far back the building would be from Kelley. Barnhart stated the distance between the corner of the building and the driveway is 44 feet, with Kelley Parkway being another 15 feet beyond that. Barnhart stated to his understanding it is 65 feet to the curb. Thiesse noted Item No. 5 in Staff's report asks whether the Conservation Design requirements should be waived. Thiesse asked whether the Planning Commission can encourage the applicant to plant some trees. Barnhart stated in his view a Conservation Plan is not necessary but that the Planning Commission can recommend some additional trees be planted. Page 8 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Landgraver stated in his view a more robust landscaping plan should be developed prior to going to the City Council. Landgraver stated he is not sure whether there would be a benefit to angle the parking lot to diminish headlights going into the condominiums. Barnhart stated landscaping is part of an RPUD and would be reviewed as part of the final Master Plan. Aggarwal noted the floor level of the condominium is much higher up than this building and that headlights and so forth should not shine into the condominiums. Thiesse asked if the Planning Commission feels there is justification for the CMP amendment and rezoning. It was the consensus of the Planning Commission that there is. Thiesse asked if the Planning Commission feels there is sufficient justification for flexibility. Schoenzeit stated there could be flexibility on some of it. Thiesse noted the Planning Commission has already discussed Item No. 3 and that they have encouraged him to provide more private recreation space. Landgraver stated the City should also show some leniency on that item given the nature of the residents and that perhaps they should include the rooftop seating areas. Schoenzeit stated there could be flexibility in how to get to that number but that he would encourage the applicant to get as close to it as possible. Thiesse noted if they are going to provide a 10 -foot easement for a trail, that would be considered. Barnhart stated his understanding is that a trail goes towards the Park Dedication. Page 9 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Thiesse noted Hennepin County has a 100 -foot right-of-way and that they would likely construct any trail within that. Barnhart stated the developer would pay the City's portion of the trail, and if it is located on this property, Hennepin County would pay for the trail. Barnhart stated the City can accept a rooftop seating area but that he does not believe a public trail would meet the 10 percent private recreation area. Thiesse noted the Planning Commission discussed Item No. 5 and that they feel the Conservation Design requirements should be waived. Schoenzeit asked whether any precedent would be set by allowing 3.5 acres rather than 5 acres for the RPUD. Barnhart stated the RPUD standards have minimum requirements and that they have different stipulations that could be applied. Number two of the development standards states the property is directly adjacent to or across a public street from property which has been developed previously as an RPUD, which would apply in this case. Barnhart stated the City has also seen some projects in the past, such as Shadywood Villa, where the Council did grant a waiver, and that he does not believe they would be creating any precedent. Lemke stated he has a concern with the amount of massing without a break. Thiesse commented the recesses and offsets help him feel better about the massing. Schoenzeit noted they are also stepping back the second level and adding some patio areas, which could help break up the fagade. Larry Schultz asked about the stormwater pond having runoff from Highway 112. Barnhart stated Hennepin County is eying a portion of the subject property to accommodate expansion of the pond. Barnhart indicated a portion of the stormwater from Wayzata Boulevard will be fed into the existing pond, which requires a bigger pond, but that flooding is rather remote. Page 10 of 11 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Landgraver commented demands change over time. Landgraver asked whether the City has any mechanisms for keeping the structure at three different living options. Barnhart noted the applicant is applying for the three different living levels at this time, and if they want to change things at some point, they would likely have to go through another public hearing. Barnhart noted assisted living is a conditional use, and if another unit is added and the Code stays the same, the applicant would require the conditional use permit be amended. Lemke moved, Landgraver seconded, to recommend approval of Application No. 17-3948, Apex Holdings, LLC (Sanjeev Mangalick), 2635 Kelley Parkway, granting of a Comprehensive Plan Amendment, rezoning to RPUD, Preliminary Plat approval, and granting of a Conditional Use Permit as presented and based on the discussion regarding the five issues listed in Staffs report. VOTE: Ayes 7, Nays 0. Page 11 of 11 Date Application Received: 6/27/17 Date Application Considered as Complete: 6/27/17 60 -Day Review Period Expires: 10/27/17* To: Chair Thiesse and Planning Commission Members From: Jeremy Barnhart, Community Development Director Date: July 17, 2017 Council Exhibit D Subject: #17-3948 Apex Holdings LLC (Sanjeev Mangalick) — 2635 Kelley Parkway - Comprehensive Plan Amendment (17-3957) - Rezoning/ Preliminary master plan (17-3958) - Plat (17-3956) - Conditional Use Permit (17-3948) *The review timeline has been extended to 120 days. Zoning District: RR -113 PUD (Guided for Office Use in 2008-2030 CMP) Proposed Use: Senior Housing — Continuum of Care Retirement Community Property Area: 151,234 s.f. (3.47 ac.) Application Summary: The applicant proposes a new 70 -unit, 2 -story residential facility including 24 independent living, 24 assisted living, and 22 memory care units. The property is served by municipal sewer and water. Access will be from Kelley Parkway. The proposed plan would require rezoning to RPUD and an amendment of the comprehensive plan, converting from commercial use to residential use. Those applications have been received. Development of the property also requires re -platting from an Outlot to a Lot per the provisions of the Stonebay PUD No. 4 Agreement. Staff Recommendation: Staff supports the amendment of the Comprehensive Plan to High Density Residential, Rezoning to RPUD, approval of concept master plan, approval of the Preliminary Plat, and approval of a Conditional Use Permit as presented, subject to the following conditions: 1. Metropolitan Council Approval of the Comprehensive Plan Amendment. 2. Approval of the final Master Plan 3. Additional Easements to protect existing water and storm sewer infrastructure. 4. Approval of waivers are described. 5. The drive around the building shall be at least 20 feet wide. 6. An 8' bituminous trail shall be provided along the southern property line. Background This project was reviewed as a sketch plan last summer, case number 16-3854. The property under review is Stonebay Outlot D, which is directly across Kelley Parkway from the Stonebay Lofts, at the west end of the long stormwater pond. The property is governed as part of the Stonebay Master Development, and is guided and planned for Commercial Office use. The site has remained vacant since Stonebay was initially developed in 2003, and there have been no past proposals for the property. Absent any apparent market desire for office uses in this area, coupled with the clear directives of the Orono Community Management Plan (CMP) that retail uses should not extend west of Willow Drive, the proposed senior housing use may be a reasonable alternative. It also has the potential to assist in meeting residential urban density goals in order to allow continued development of Orono's sewered lakeshore areas as desired. 17-3948 July 17, 2017 Page 2 of 7 The property is currently zoned RR -1B PUD, One Family Rural Residential. The intent of this zoning was functionally a `holding' zone, with the property originally anticipated to be rezoned to B-6 PUD at the time of approval of a specific commercial development on the site. For the proposed residential continuum of care use, rezoning to RPUD would be most appropriate. The property has been located within the Metropolitan Urban Service Area (MUSA) since 1980, and would be served with municipal sewer and water, for which connection charges are spelled out in the PUD No. 4 Agreement. Comprehensive Plan Amendment The property is currently guided Office. The net development density based on 48 independent and assisted living units would be 13.8 units per acre. The proposal to re -guide the site for High Density Residential in the defined range of 10-15 units per acre would be appropriate. Met Council and Density. In approving Orono's 2008-2030 CMP, Met Council took into account that Orono guided specific properties for higher density sewered development (3-7, 7-10, 4-15 and 10-15 units per acre) in order to offset the long -planned sewered development at low densities in the Shoreland areas. In effect, the higher -density guiding of a select number of strategically located properties established a numerical `buffer' which allowed properties previously added to the MUSA and guided/planned for 2 -acre minimum lot sizes, to be developed as historically planned. This numerical buffer has functionally been eliminated with the development of projects substantially lower than suggested by the Comprehensive Plan, including the Orono Preserve project at 3 units per acre, (guided 7-10 units per acre) and the Eisinger Meadows project at 5.5 units per acre (guided at 10-15 units per acre). In order to re-establish the buffer and allow sewer in areas at a density less than 3 units per acre, Orono must re -guide additional property for higher density. In the meantime, any new proposed developments at a density of less than 3.0 units per acre involving connection to or extension of the sewer system, will not be approved by Met Council. Reguiding of the applicants' property for residential use at high density would be a substantial step forward in re-establishing the necessary density buffer. When introducing high density residential, it is appropriate to consider surrounding land uses, the access to highways and mass transit, jobs, and services. The adjacent Stonebay Condominium has established high density residential. Wayzata Blvd is a major transportation corridor, and the site is near the commercial businesses and services in the northern third of the city. Bus service is not available to the area at this time. Placing the proposed continuum of care facility adjacent to a possible future office use to the immediate west would not be unusual, as an office use (as opposed to a retail use) would likely be compatible with the applicants' residential proposal. Rezoning to RPUD To accommodate the proposed development would be rezoned to RPUD. The RPUD District standards are found in Zoning Code Sections 78-621 thru 78-629 and attached as Exhibit G. The RPUD district standards indicate an RPUD site must be at least 5 acres in area, but does allow for smaller sites under specific conditions, as noted in the code excerpt below: Sec. 78-626. - Development standards. Within the RPUD district all development shall be in compliance with the following: (1) Minimum area; shoreland district limitation. Each site proposed for rezoning to RPUD shall have a minimum area of five acres, excluding areas within a designated wetland, floodplain or shoreland district or right-of-way, unless the council finds the existence of one of the following: a. Unusual physical features of the property itself or of the surrounding neighborhood such that development as a RPUD will conserve a physical or topographic feature of importance to the neighborhood or community. 17-3948 July 17, 2017 Page 3 of 7 b. The property is directly adjacent to or across a public street from property which has been developed previously as a RPUD or planned residential development and will be perceived as and will function as an extension of that previously approved development. c. The property is located in an area where the proposed development provides a transition between a commercial or industrial area and an existing residential area or on an intermediate or principal arterial as defined in the comprehensive plan. (2) Uses. Each property rezoned to RPUD shall only be used for the use or uses for which the site is designated in the comprehensive plan, except that the city may permit rezoning to RPUD on a site designated for commercial use if the city council finds that such use is in the best interests of the city and is consistent with the requirements of this division. If a commercial site is to be rezoned to RPUD, the city may forward a copy of the request to the metropolitan council for review. (emphasis added) It would appear that the provisions of 78-626(1)b would be applicable, as the proposed use is within the Stonebay Master Development and is directly across Kelley Parkway from the Stonebay Lofts, which are similarly zoned RPUD. Further, because the site is guided for commercial office use with the intention of being rezoned for commercial use, the rezoning would fit within the provisions of 78-626(2). It should be noted that the Council has recently approved and supported two smaller RPUD developments (Shadywood Villas and the Eisinger site) so that rezoning the Kelley Parkway parcel to RPUD would not be inconsistent. Height limitations. "For properties guided for residential use in the comprehensive plan, a building height limit of 30 feet shall apply. For properties currently zoned or guided in the comprehensive plan for commercial use, height may exceed 30 feet but shall not exceed three stories (not including underground parking level) and shall maintain a residential character by incorporating pitched or hipped roof structure." Architecture. The Stonebay development has established a certain design characteristic. Staff suggests that the building materials be consistent with the pattern established by the Stonebay development, and include architectural shingles, cement/ fiber boar siding, brick and/ or stone. These materials should be spelled out in the final master plan. Conformity: The proposed conceptual site plan includes a two-story building with a defined height estimated at 32 feet, significantly lower than the Lofts across the street, but still technically requiring flexibility. Proposed underground parking under half of the building constitutes a 3' level. It is assumed that some filling to raise the overall elevation of the site is likely in order to accommodate the underground RPUD District Minimum SFR Standard Proposedlot Standards Flexibility Required? Minimumproject size: 5 acres 3.5 Yes Building Setback (Kelley Parkway) 35 44 No Building setback (Wayzata Blvd) 50 54 No Minimum side yard setback: 35 feet 37 feet No Maximum FAR: 1 0.52 No Parking lot and dribving lane setback 20' 8-27 feet Yes Private Recreational Area: 10% o f gro s s project area 3% proposed Yes Building height: Maximum of 30 feet appx32' Yes Number of stories 3 (Max) 2 No Hardcover 50% 63% Yes Height limitations. "For properties guided for residential use in the comprehensive plan, a building height limit of 30 feet shall apply. For properties currently zoned or guided in the comprehensive plan for commercial use, height may exceed 30 feet but shall not exceed three stories (not including underground parking level) and shall maintain a residential character by incorporating pitched or hipped roof structure." Architecture. The Stonebay development has established a certain design characteristic. Staff suggests that the building materials be consistent with the pattern established by the Stonebay development, and include architectural shingles, cement/ fiber boar siding, brick and/ or stone. These materials should be spelled out in the final master plan. Conformity: The proposed conceptual site plan includes a two-story building with a defined height estimated at 32 feet, significantly lower than the Lofts across the street, but still technically requiring flexibility. Proposed underground parking under half of the building constitutes a 3' level. It is assumed that some filling to raise the overall elevation of the site is likely in order to accommodate the underground 17-3948 July 17, 2017 Page 4 of 7 parking while avoiding water table issues. The building setbacks meet minimum RPUD standards, Preliminary Plat The property is currently Outlot D of Stonebay. The property must be platted to a buildable lot to allow for development. The proposed plat, Stonebay Eighth Addition, is consistent with the master plan of the development, and includes easements outlined in the original plat. The location of the storm water pipe along the southern property line and the watermain along the east end (discussed below) will need to be verified and if necessary, the easements adjusted. Development of the property is subject to the various fees established within Exhibit M of the PUD No. 4 Agreement, all of which were deferred until a development plan is approved for each of the commercial outlots (Outlots A & D). Below is a summary of the fees, collectible in full at the time of approval of the final plat. These fees will be recalculated at the time of Final Plat: Park Dedication Fee: $3,250/unit x # of units (example: 48 units x $3,250 = $156,000) Sewer Connection Charge: $6,330/acre x 3.5 acres = $22,155.00 Water Connection Charge: $10,480/acre x 3.5 acres = $36,680.00 Stormwater & Drainage Trunk Fee: Residential > 4 units/acre: $8,490/ac x 3.5 acres = $29,715.00 Note that per the Agreement, the Park Fee is not adjusted for inflation, while the connection charges and Stormwater & Drainage Trunk Fee are calculated based on the current (2017) Fee Schedule. Conditional Use Permit Access, Internal Circulation and Parking The plan provides one access, from Kelley Parkway. There are no accesses onto Wayzata Blvd. The access will line up with the exit of the Stonebay Lofts access. Internal circulation is proposed to be provided by a paved driveway around the building. This driveway will serve as the fire lane. The Fire Chief notes that the fire lane should be 20 feet minimum width. Portions of the proposed drive do not meet the setback requirements of 20 feet requiring a waiver. Parking as depicted includes 46 surface stalls and 39 underground stalls, for a total of 85 spaces. While the Orono Zoning Code does not specify a numerical parking requirement for the continuum of care, the ITE Parking Generation manual, 4`I' addition suggests the need for 53-67 stalls, based on the following uses: Independent Living: 1.0 - 1.15 stalls per unit (Low rise apartment building) Assisted Living: 0.5 stalls per unit, or 1 per 3 beds Memory Care: 1 stall per bed Parking appears to be sufficient. Parks, Trails, Sidewalks Development of the property is subject to the conditions of approval of the Stonebay PUD. No. 4 Agreement. In part the Agreement requires establishment and construction of a trail system in Outlot D. An excerpt from the Agreement, Exhibit K, "Special Conditions", Item 1 (Transportation) reads as follows: h) An 8' wide bituminous surfaced public pedestrian/bicycle trail shall be constructed by the Developer or his successors in ownership within Outlots A and D along Highway 12, connecting 17-3948 July 17, 2017 Page 5 of 7 to the trails constructed in Phase I. The construction of the portions of said public trail adjacent to Highway 12 within Outlots A and D may be deferred until a determination is made whether the Highway 12 boulevard area will be converted from a rural section to an urban section and/or until Outlots A or D are developed for commercial uses. The trails along Highway 12 may be located within the Highway 12 right-of-way if a 20' separation is maintained from the traveled roadway of Highway 12, and if MnDOT approval is obtained. Portions of the trail may be located within the right of way of Kelley Parkway north of the stormwater pond. The trail shall provide a continuous connection along Highway 12 from the east boundary of the property to the west boundary; connection across the stormwater pond area may be along Highway 12 or may jog up to and back down from Kelley Parkway along the stormwater pond perimeter. The development of the Hennepin County 112 turnback plans continues and may include a trail within the right of way. It is recommended that a condition be added that a trail or trail connections be added, depending on final resolution of the County'splans. i) The City shall be responsible for maintenance of the public trails upon their completion and acceptance. Public easements including a suitable shoulder width shall be granted over all the public trails not located in dedicated right-of-way. Pending a final layout of 112/ Wayzata Blvd by the county, applicants should expect that a trail will be required, with a possible connecting link to Kelley Parkway along the west edge of the stormwater pond. In the past, trails have been used to satisfy, in part, the park dedication requirements. An existing sidewalk within the right-of-way of Kelley Parkway extends along the entire frontage of the site, constructed with the original Stonebay improvements. RPUD standards indicate the requirement for 10% of the site being dedicated to recreational purposes. The proposed pond pavilion and perimeter bike pathway would potentially satisfy that requirement. Development of the property is also subject to a Park Dedication Fee per the provisions of the PUD No. 4 Agreement (see Development Fees Summary below). Site Grading, Stormwater and Drainage Improvements The long stormwater pond was originally sized to accommodate all elements of Stonebay, so that individual ponding will not be required on this site. Because the site is so flat, the assumption is that in order to make drainage function adequately and allow for underground parking, the site will require some amount of fill, likely raising the main floor above the level of Kelley Parkway. A 30" stormwater pipe is believed to be located along the southerly boundary of the property, approximately 20 feet inside the lot line, transporting runoff to the stormwater pond from the two adjacent commercial properties to the west. An internal storm sewer system is likely to be constructed on the site which will also discharge to the pond. The property is not within the Stormwater Overlay District, but if developed as RPUD is subject to a maximum hardcover per lot of 50%. The site plan indicates impervious coverage of 63% which will have to be reduced to meet the hardcover limit, or a waiver granted. Stormwater management will be subject to City and MCWD review and approval. The property will be subject to the Stormwater and Drainage Trunk Fee as noted above. Utility Locations/Availability Municipal sewer and water utilities are available in Kelley Parkway to serve the property. A City water main line exists within the property, extending through the SE corner. A portion of the pipe appears to extend beyond the easement, additional easements will be necessary. The property has not been previously assessed for sewer and water. Connection charges as noted above will be due at the time of final plat approval. 17-3948 July 17, 2017 Page 6 of 7 Conservation Design While the property is technically subject to the City's Conservation Design Ordinance, it is suggested that due to the small size and open nature of the property, a Conservation Design Inventory and Master Plan is unnecessary; Planning Commission should address this topic in its discussion. Archaeological Site Proximity Staff is unaware of any archaeological sites within the property; the applicant should contact the State Historic Preservation Office (SHPO) to confirm. Conditional Use Permit Applicable Regulation: Conditional Use Permit (Section 78-916) The Planning Commission may recommend and the Council may grant a Conditional Use Permit (CUP) as the use permit was applied for or in modified form. On the basis of the application and the evidence submitted, the city must find that the proposed use at the proposed location is or will be: 1) Consistent with the community management plan; The Community Management plan maps the site for office use. The Commission is considering an amendment to the Community Management Plan, if approved the use would be consistent. 2) Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; The proposed rezoning to RPUD would allow for consistency with use regulations. 3) Adequately served by police, fire, roads, and stormwater management; The property was laid out to accommodate an office use. 4) Provided with an adequate water supply and sewage disposal system; The property is served by municipal water and sanitary sewer 5) Not expected to generate excessive demand for public services at public cost; No additional public service costs associated with the proposed use are anticipated. 6) Compatible with the surrounding area as the area is used both presently and as it is planned to be used in the future; The adjoining properties to the north are high density residential; to the south and west are commercial. To the east across a stormwater pond is vacant, commercial land. The proposed quasi commercial residential use appears to be consistent with the Comprehensive Plan. 7) Consistent with the character of the surrounding area, unless a change of character is called for in the community management plan; An amendment to the Community Management Plan would allow the proposed use. Compatible with the character of buildings and site improvements in the surrounding area, unless a change of character is called for in the community management plan; The existing building has both commercial and residential characteristics and its location and design make it compatible with the surrounding residential and commercial uses. 8) Not expected to substantially impair the use and enjoyment of the property in the area or have a materially adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses; No evidence has been presented to suggest otherwise. 9) Provided with screening and buffering adequate to mitigate undesirable views and activities likely to disturb surrounding uses; Adhering to the RPUD landscaping requirements will provide for adequate screening. 10) Not create a nuisance which generates smoke, noise, glare, vibration, odors, fumes, dust, electrical interference, general unsightliness, or other means; No evidence has been presented to suggest otherwise. 17-3948 July 17, 2017 Page 7 of 7 11) Not cause excessive non-residential traffic on residential streets, parking needs that cause a demonstrable inconvenience to adjoining properties, traffic congestion, or unsafe access; No evidence has been presented to suggest otherwise. 12) Designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact; There are minimal natural, scenic features of the site. 13) All exterior lighting shall be so directed so as not to cast glare toward or onto the public right- of-way or neighboring residential uses or districts; The site plan shows minimal measurable light at the ground off site; and 14) Not detrimental to the public health, public safety, or general welfare. There is no evidence that the proposed use will have detrimental effects. A CUP may be granted subject to such conditions as the Council may prescribe. Additionally, a CUP shall remain in effect as long as the conditions imposed by the City Council are observed, but nothing in this section shall prevent the city from enacting or amending official controls to change the status of conditional uses. Summary of Issues for Consideration The Commission should consider the following questions in reviewing the proposal: 1. Is there justification for the necessary CMP amendment and rezoning to allow the guiding of this property to be converted from commercial office to residential? If that conversion is not allowed, what other uses for the site might be acceptable (aside from office)? Would the City see greater benefit by waiting for commercial development of this property, or is this the appropriate time and location to make the change? 2. Is there sufficient justification for flexibility as requested? 3. Planning Commission should discuss whether this development should be required to create the RPUD standard 10% private recreation space. If so, do the Pond Pavilion and surrounding yard areas satisfy that requirement? 4. Staff recommends that a 10' trail easement be retained along the south boundary of the property. This requirement may go away as plans for the 112/ Wayzata Blvd project progress. 5. Should the Conservation design requirements be waived. 6. Are there any other issues or concerns with these applications? List of Exhibits Exhibit A. Application Exhibit B. Building Plans a. Sheet A 1.0 title Sheet & colored elevation b. Sheet A2.1 Site Plan c. Sheet A5.0 Exterior Elevations d. Sheet A3.0 Lower Level Plan e. Sheet A3.1 First Floor Plan f. Sheet A3.2 Second Floor Plan g. Sheet A3.3 Roof Plan Exhibit C. Airphoto Exhibit D. Comp Plan Map: Land Use Plan Exhibit E. Comprehensive Plan Excerpts Exhibit F. Stonebay PUD No. 4 Excerpts - Exhibit K — Special Conditions - Exhibit M — Development Fees Exhibit G. RPUD Ordinance AGENDA ITEM Item No.: 11 Date: August 14, 2017 Item Description: #17-3953, City of Orono: Text Amendment related to Non - Encroachments Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. The purpose of this action item is to consider an amendment that would prohibit impervious materials (hardcover) around planters and similar structures in the required lake yard. 2. 15.99 Deadline Not Applicable 3. Background/ Summary. In March, the Council approved an ordinance that allowed retaining walls, planters, and similar structures to be allowed in all required yards when certain conditions were met, including the improvement is less than 2 feet above grade. The desire to enact the original ordinance was based on a number of residents had noted the difficulty in being able to landscape their property while meeting the setback requirements, as retaining walls and landscape beds above ground are considered structures. The draft ordinance is offered to prohibit these improvements in the lake yard to address concerns of unwanted hardcover in the lakeyard. 4. Planning Commission vote and comment. The Planning Commission voted 4-3 on a motion to do nothing, make no adjustment to the ordinance. The Commissioners recognized the original concerns focused mainly on side and front yards, not specifically lake yards, but noted that many, many (estimated at 33% of all lakeshore lots or more) in Orono have landscaping beds edged with impervious material, including plastic, metal, and rock, and felt that the ordinance, allowing flexibility for these types of improvements was in keeping with the original intent of the ordinance, making minor, non -obtrusive improvements easier to accomplish. 5. Public Comment. No comments were made prior to or during the public hearing. Since the meeting, Peter Lanpher has provided comments, attached as Exhibit E. Mr. Lanpher notes his concern with possible inconsistencies with the statewide shoreland regulations. Staff has confirmed with DNR staff that the placement of landscaping edging and similar materials in the lake yard is NOT a violation of the shoreland rules, provided these improvements are above the OHW. The city's shoreland regulations already introduce flexibility from the state guidelines, and have been approved by the DNR. The modification made in March does not need to be reviewed by the DNR. 6. Staff Recommendation. If the Council desires to prohibit planters and similar structures, including landscape planter edging, boulder fire rings, and similar in the 75' lake yard, then the draft ordinance as provided as Exhibit A will clarify the issue. As with any amendment, any existing retaining walls, planters, and similar structures already installed are considered non -conforming, and are permitted to remain. If the Council feels that the placement and use of impervious materials in planters or similar structures are acceptable in the lake yard, no change should be made. COUNCIL ACTION REQUESTED Motion to either adopt, adopt with modifications, or reject the draft ordinance provided in Exhibit A. Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: ��� AGENDA ITEM Exhibits Exhibit A. Draft Ordinance Exhibit B. Draft PC Minutes Exhibit C. PC Staff Report Exhibit D. CC Minutes, March 13 and March 22, 2017 Exhibit E. Public Comment Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: =1 Council Exhibit A 17-3953 1 ORDINANCE NO. _, THIRD SERIES 2 3 CITY OF ORONO 4 HENNEPIN COUNTY, MINNESOTA 5 6 AN ORDINANCE AMENDING THE CODE OF ORDINANCES 7 PERTAINING TO RETAINING WALLS, PLANTERS AND SIMILAR STRUCTURES IN 8 LAKE YARDS THROUGHOUT THE CITY OF ORONO 9 10 11 THE CITY COUNCIL OF ORONO ORDAINS: 12 13 SECTION 1. Section 78-1405(a) of the City of Orono Zoning Ordinance is hereby amended 14 to read as follows: 15 (5.1) Retaining walls, planters and similar structures, subject to the following provisions: 16 a. Retaining walls, planters and similar structures may be located in all required 17 yards except lake yards, when all of the following conditions are met: 18 1. The structure is located at least ten feet from the edge of the traveled 19 roadway; 20 2. The structure is not located within a drainage, utility, or other easement, 21 except upon approval in writing for an encroachment agreement by the city; or 22 similar approval from another regulatory and/or utility agency; 23 3. The structure creates no impacts to drainage direction, rate or volume for 24 adjacent properties. 25 4. The structure is 2 (two) feet in height or less above existing grade. 26 b. Retaining walls, planters and similar structures exceeding two feet in height 27 above existing ground level or which are located less than five feet from a side 28 property line, or are located within the lake yard, shall require a permit and upon 29 recommendation of the building official may require city council review or a 30 conditional use permit per the provisions of section 78-967. 31 c. Retaining walls, planters and similar structures exceeding the allowed height of a 32 fence shall be located so as to meet the required accessory structure setbacks 33 established for that yard. 34 d. Planters and similar structures in the lake vard are not permitted. kst 36 SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage 37 and publication. 38 ADOPTED this day of , 2017 on a vote of _ ayes and _ nays by the 39 City Council of Orono, Minnesota. 40 41 ATTEST: 42 43 44 45 46 47 48 49 Anna Carlson, City Clerk Dennis Walsh, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 2017. MINUTES OF THE Council ORONO PLANNING COMMISSION MEETING Exhibit B Monday, July 17, 2017 17-3953 6:30 o'clock p.m. 6. 17-3953 CITY OF ORONO, TEXT AMENDMENT, NON -ENCROACHMENTS, 8:42 P.M. — 9:10 P.M. Barnhart stated in February the Planning Commission reviewed non -encroachments. Following a review by the City Council, some changes were made to those. The amendment allowed retaining walls, planters and similar structures in all required yards when certain conditions are met. Retaining walls, planters and similar structures has been interpreted to include planter/landscaping edging of stone, wood and plastic, boulder fire rings, and boulder lot line demarcation. Retaining walls are not included in the hardcover calculations. It has come to Staff s attention that perhaps the intent was not to include lake yards. If the intent is not to allow planters or similar structures, such as boulder fire rings, landscaping edging or flower beds, the ordinance should be amended. Staff is asking for clarification in terms of what the intent is. Barnhart indicated he understood the ordinance to allow relatively modest improvements in a setback situation that are not impactful to the neighbors. The challenge Staff has is that it is fairly prevalent along the lake. Barnhart noted the ones that currently exist would be allowed to remain. Thiesse stated one of the goals of the City is to protect the lake and that he is not sure how isolated, small items that are not connected to the lake would cause a problem to the lake. Schoenzeit stated if 20 percent of the homes have a fire ring and then all of a sudden the City makes them non -conforming, that seems silly. Thiesse commented there are also some children play structures that are very large near the lake. Landgraver stated he always understood the ordinance to be in the context of side yards and that it has been the City's desire to reduce impediments to people moving out to the side of their property. Landgraver stated he does not believe the Planning Commission ever discussed the lake side. Thiesse asked where fire rings would be allowed. Page 1 of 5 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Schoenzeit stated if there is a 10 -foot setback, the fire ring should not be located within that. Barnhart stated a fire ring is similar to a planter or a similar structure that are less than two feet in height but that a fire ring has to comply with additional requirements, such as a 25 -foot yard setback from the house or other structure. Barnhart stated it appears from aerial photographs that approximately one out of every three lots on the lake has some sort of hardcover in the lake yard. Staff did receive a complaint, which is why this is being brought forward. Barnhart stated he does not see this as a huge issue but that he wants to make sure the intent of the ordinance is being met. Leskinen commented she is not sure whether it is necessary to go to this level, especially since the structures would be allowed to remain. Leskinen stated the things that are problematic to the lake are addressed elsewhere in the code. Schoenzeit asked if that reported situation is still compatible as far as material and size. Barnhart indicated it is. Thiesse asked if it is the City's intent to create an ordinance and then only enforce it when there is a complaint. Barnhart stated it is Staff's responsibility to adequately and accurately communicate the goals of the ordinance to the residents and that Staff generally does not have the time to inspect people's properties for possible violations. If the ordinance does not do what the Planning Commission envisioned, now is the time to change it. Landgraver stated he is not interpreting this as overreaching because the City was attempting to accommodate flexibility and expandability and everybody was doing something that is tolerated. Landgraver stated Staff is realistically not going to go out to these lots and tell them they have to remove it. Page 2 of 5 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Barnhart stated the original goal with the ordinance was to address non -encroachments and to allow modest, small improvements since they cause little harm. From a Staff perspective, the current ordinance allows these small encroachments. Barnhart stated he is here tonight to ask if there is a desire to make any changes to the code to exclude the lake yard from these encroachments. It is Staff's belief that currently that is included in the ordinance. Landgraver stated as long as the structure is under two feet, there are no other size restrictions. Thiesse noted fire pits can only be three feet round. Chair Thiesse opened the public hearing at 8:57 p.m. There were no public comments regarding this application. Chair Thiesse closed the public hearing at p.m. Leskinen stated a raised bed would be lawful on a nonlakeshore and that she is struggling with the fact that there could be someone who lives on a lakeshore and wants to do the same thing but they would not be allowed. Leskinen noted the City has other restrictions within the lake yard, such as the 75 -foot setback, and that in her view there is no reason to impose further restrictions since the current restrictions help keep it in check. Schoenzeit stated perhaps the City needs X number of complaints to have it rise to the level of a text amendment. Barnhart stated there will be other situations where someone will exploit the ordinance and create an issue. Barnhart stated an example of a situation would be where someone has a planting bed and then edged that with rocks. Barnhart stated he is worried about having to tell someone that they cannot line their planting bed with rocks when other people have stones in their lake yard. Another situation is where someone has a play structure in the lake yard, which is not allowed. Barnhart stated anything lined by hardcover would not be allowed if the ordinance is changed specifically to limit those. Page 3 of 5 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Landgraver stated he voted on the ordinance based on believing it was based on side lots and that in his view it was not vetted for the lake yard. Thiesse stated the question he has is whether the side yard follows the whole side lot line. Landgraver stated his understanding was that it would follow the side yard until a certain point, which is similar to a fence. Barnhart stated there is an ordinance before the Planning Commission tonight that would prohibit structures within the 75 -foot zone. The Planning Commission could recommend approval of the ordinance, recommend no change to the existing ordinance, or modify the draft. Schoenzeit noted the impact of these structures is minimal, and if more complaints are received, the Planning Commission can revisit it. Landgraver commented the City approved the ordinance, and by reversing it, it appears the City is over -regulating things. Landgraver stated it is likely that someone at some point will build something that does not quite meet the rules and then the City will have to come back and adjust the language. Schwingler commented it is not possible to envision every transgression. Schoenzeit asked whether Staff will send a letter to a property owner if the ordinance is changed. Barnhart noted the existing ones would be allowed to remain. Lemke stated one complaint should not necessitate the need for a change. Schoenzeit stated in his view the City is looking to pass something that doesn't fix a single complaint. Landgraver stated he does not think the Planning Commission looked at the lake yard when originally considering the ordinance, but if the City now excludes the lake yard, it will look like they are over- regulating. Page 4 of 5 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Monday, July 17, 2017 6:30 o'clock p.m. Leskinen stated in her view it is singling out the lakeshore property owners. Leskinen questioned what the benefit would be to exclude it now and whether people are going to keep on doing it anyway. Leskinen stated in her view the City has other safeguards to protect the lake. Schoenzeit moved, Olson seconded, to recommend no change of Application No. 17-3953, City of Orono, Text Amendment, Non -Encroachments. VOTE: Ayes 4, Nays 3, Olson, Schwingler and Landgraver Opposed. Page 5 of 5 To: Chair Thiesse and Planning Commission Members Doug Reeder, Interim City Administrator From: Jeremy Barnhart, Community Development Director Date: July 17, 2017 Subject: #17-3953, City of Orono, Text Amendment: Land Alteration Public Hearing Application Summary: The draft ordinance amends the regulations for non -encroachments in the lake yard. Staff Recommendation: Planning Department Staff seeks direction on the ordinance as drafted. Background In March 2017, the Council enacted an ordinance that altered the regulations for retaining walls, planters, and similar structures. The amendment allowed retaining walls, planters and similar structures in all required yards when all of the following conditions are met: 1. The structure is located at least ten feet from the edge of the traveled roadway; 2. The structure is not located within a drainage, utility, or other easement, except upon approval in writing for an encroachment agreement by the city; or similar approval from another regulatory and/or utility agency; 3. The structure creates no impacts to drainage direction, rate or volume for adjacent properties. 4. The structure is 2 (two) feet in height or less above existing grade. Retaining walls, planters, and similar structures has been interpreted to include planter/ landscaping edging of stone, wood, and plastic, boulder fire rings, and boulder lot line demarcation. It has been noted that residents have commonly placed these features in the lake yard with minimal visual or hardcover impact. Retaining walls are not included in the hardcover calculations. If the Planning Commission or Council desires to prohibit these features, including landscape planter edging, boulder fire rings, and similar in the 75' lake yard, then an amendment is in order, as "all required yards" includes "lake yards". The draft ordinance in exhibit A will clarify the issue. As with any amendment, any existing retaining walls, planters, and similar structures are considered non -conforming, and are permitted to remain. List of Exhibits Exhibit A. Draft Ordinance Council Exhibit C 17-3953 PC Exhibit A 17-3953 1 ORDINANCE NO. _, THIRD SERIES 2 3 CITY OF ORONO 4 HENNEPIN COUNTY, MINNESOTA 5 6 AN ORDINANCE AMENDING THE CODE OF ORDINANCES 7 PERTAINING TO RETAINING WALLS, PLANTERS AND SIMILAR STRUCTURES IN 8 LAKE YARDS THROUGHOUT THE CITY OF ORONO 9 10 11 THE CITY COUNCIL OF ORONO ORDAINS: 12 13 SECTION 1. Section 78-1405(a) of the City of Orono Zoning Ordinance is hereby amended 14 to read as follows: 15 (5.1) Retaining walls, planters and similar structures, subject to the following provisions: 16 a. Retaining walls, planters and similar structures may be located in all required 17 yards except lake yards, when all of the following conditions are met: 18 1. The structure is located at least ten feet from the edge of the traveled 19 roadway; 20 2. The structure is not located within a drainage, utility, or other easement, 21 except upon approval in writing for an encroachment agreement by the city; or 22 similar approval from another regulatory and/or utility agency; 23 3. The structure creates no impacts to drainage direction, rate or volume for 24 adjacent properties. 25 4. The structure is 2 (two) feet in height or less above existing grade. 26 b. Retaining walls, planters and similar structures exceeding two feet in height 27 above existing ground level or which are located less than five feet from a side 28 property line, or are located within the lake yard, shall require a permit and upon 29 recommendation of the building official may require city council review or a 30 conditional use permit per the provisions of section 78-967. 31 c. Retaining walls, planters and similar structures exceeding the allowed height of a 32 fence shall be located so as to meet the required accessory structure setbacks 33 established for that yard. 34 d. Planters and similar structures in the lake vard are not permitted. kst 36 SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage 37 and publication. 38 ADOPTED this day of , 2017 on a vote of _ ayes and _ nays by the 39 City Council of Orono, Minnesota. 40 41 ATTEST: 42 43 44 45 46 47 48 49 Anna Carlson, City Clerk Dennis Walsh, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 2017. Council MINUTES OF THE Exhibit D ORONO CITY COUNCIL MEETING 17-3953 Monday March 13, 2017 7:00 o'clock p.m. 13. #17-3894 CITY OF ORONO TEXT AMENDMENT: NON -ENCROACHMENTS — ORDINANCE - Tabled Barnhart stated this is a proposed draft ordinance regulating non -encroachments, which allows for structures to encroach into required setbacks, such as fireplace chases or eaves on buildings, but it also includes certain improvements that can be made in the required setback area. In 2015, the City drafted an ordinance that regulated retaining walls based on their height, based on the amount of soil they retained, and based on their location to the setbacks. Barnhart noted the Mayor has suggested the Council review the ordinance from the standpoint of its impact on small lots. Barnhart stated retaining walls are fairly common on small lots because the lots themselves are so relatively small that retaining walls are needed to help maximize the use of those properties. The draft ordinance allows for low improvements or low structure. Barnhart noted a structure is considered anything that is built or improved such as low retaining walls, flower beds, planter beds, or stones that help define an edge. The draft ordinance allows those structures to be located in a required yard without a permit. In addition, the proposed ordinance removes the grading component associated with the 2015 ordinance. Grading is addressed in the shoreland regulations and land alteration sections of the City Code. The draft ordinance also removes the conditional use permit requirement for `unusual land alterations'. Unusual land alterations would be excavations that are deeper than normal for homes or encompass a larger than normal area. Barnhart noted the City Engineer would review the grading plan associated with the project but it would not require a conditional use permit. The draft ordinance also has any references to rip -rap removed since the City refers all rip -rap inquiries to the Lake Minnetonka Conservation District. Barnhart noted the Planning Commission reviewed this draft ordinance at their February meeting and at that time they reviewed two options. One option addressed the retaining wall/planter issue and the second option addressed that issue and also included other opportunities to clarify the code and processes. The Planning Commission recommended approval of Option B. Printup stated he was okay with the ordinance but since it was a code item, he thought it should be discussed briefly. No public comments were received. Walsh stated the draft ordinance starts out with retaining walls and planters. Walsh questioned whether it should say retaining walls, planters, and any other hardcover component so it is all encompassing. Walsh stated that would cover bricks outlining a tree. Walsh stated the current language seems to be very narrow. Walsh noted that language would need to be added under 5. 1, (a), and 4(c) to make it all consistent. Walsh stated he also has a question on why 4(b) is in the draft ordinance at all. Walsh stated if the retaining wall exceeds two feet in height, a person would need to get a permit. Walsh asked whether that is already built into the ordinance. Page 1 of 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday March 13, 2017 7:00 o'clock p.m. Barnhart noted retaining walls require a permit at four feet and what the ordinance is saying is someone can have a retaining wall in the required side yard but a permit is required at two feet or above. A permit is not necessary at two feet or less. Mattick stated he understands what the Mayor is saying. Mattick stated a lot of times Staff will get asked where it states that, so it can be added. Mattick stated as it relates to retaining walls and planters, the original intent of the ordinance was to cover only two items. Mattick asked if the Mayor would like the ordinance to apply to any and all hardcover items. Walsh stated if someone has a brick or stone outline around a tree in the side yard, the ordinance would not cover it as currently drafted. Walsh stated that is why he suggested adding the language, any other hardcover component. Walsh noted there would be four places where that would have to be added. Seals asked if the Mayor feels the language is too broad. Mattick stated he is trying to think whether that language would allow patios and decks. Mattick stated a patio could be less than two feet in height and that he is not sure whether that language should be in there. Barnhart stated the idea behind planters was that it would include planter beds or raised gardens, which are more of a defined space. Mattick stated it is hard to create a list to catch everything. Walsh stated he would rather on the side of more flexibility than to change the ordinance for two specific items. Walsh stated he could place stone pavers around his bushes and that might not be covered. Barnhart stated the language "similar improvements" would give some flexibility. Printup stated it could read similar landscaping improvements. Crosby stated patios can be considered a landscaping improvement. Mattick stated he would like to look at that a little further. Mattick asked if the Council is talking about allowing retaining walls and planters and similar landscaping features but not have the language allow patios. Walsh noted they are only talking about the 0-5 foot range and that patios and decks usually require a 10 -foot setback. Seals moved, Crosby seconded, to table Application No. 17-3894, City of Orono, Text Amendment: Non -Encroachments. VOTE: Ayes 5, Nays 0. Page 2 of 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday March 13, 2017 7:00 o'clock p.m. March 22, 2017 City Council Agenda *7. 17-3894 CITY OF ORONO TEXT AMENDMENT: NON -ENCROACHMENTS — ORDINANCE NO. Crosby moved, Seals seconded, to adopt ORDINANCE NO., Third Series, an Ordinance Amending the Code of Ordinances Pertaining to Retaining Walls and Grading Throughout the City of Orono. VOTE: Ayes 5, Nays 0. Page 3 of 3 From: Peter Lanpher To: Jeremy Barnhart Cc: Denny Walsh; Victoria Seals; Peter Lanpher Subject: Fwd: Re: Statement and Complaint Date: Wednesday, August 02, 2017 6:23:16 PM Hello Jeremy, Council Exhibit E 17-3953 I recently reviewed the planning commission discussion of Monday July 17, 2107 regarding Text Amendment Non -Encroachments. The planning commission was missing the point of the complaint and subsequent discussion as it was not clearly explained to them what the importance of the set back policy is and why it was adopted the many years ago My neighbor, or for that matter any neighbor, on Lake Shore property should obey the 0-75 foot lake shore set back policy. If the City of Orono plans on making an exception to this as the discussion was going then the City of Orono will be in violation of a State Department of Natural Resources policy which all Cities adopted those many years ago. This is under Section 6 of Statewide Shore Land Management Standards. The Shoreland Management Act is a statewide adopted program in the efforts of protecting our rivers and lakes. I believe that it is not open for discussion or change unless the City plans on going to the State Legislature and DNR to try and change this already adopted policy. Enforcement of the Shoreland Management Act once adopted is up to the City. The State DNR will only go the higher level cases. If the City chooses not to enforce then it can be pursued in the courts if necessary. But the policy is clear as to its reasoning and objectives in protecting our waterways. Regarding the Cities hard cover ordinances. As my neighbor is already over extended in their allowance of hard cover and their property is overbuilt any allowance of additional hardcover as noted in my complaint should not be allowed. The discussion the planning commission was having about this matter was confusing enough and going (in my opinion) nowhere because of them not having the pertinent information to make a well informed decision from the discussion. This amendment will be brought to the City Council at their next meeting to vote upon. I hope the entire Council will review this matter with great interest (historical) and its importance. If the Council votes to amend and correct this item as it was originally adopted many years ago from the State then I sincerely hope that the planning commission will be informed as to the reasoning behind this State adopted policy. Thanks for your attention in this matter. Sincerely, Peter AGENDA ITEM Item No.: 12 Date: August 14, 2017 Item Description: Consider waiver of building permit fees associated with planned improvements to the Ice Arena. Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. The purpose of this action item is to consider a reduction or wavier of the fees associated with the Ice Arena internal improvements. 2. Background. The Orono Ice Arena has submitted plans to install a 212' x 18' mezzanine for dry land exercises and seating. The project will include an elevator per code. The Mayor has requested the Council consider waiving the building permit fees. Building permit fees are collected to offset the costs associated with review and inspection of projects. Permit fees are based on the valuation of a project. Permit fees for the proposed Ice Arena project, estimated value of $643,000 are as follows: Permit Fee $7,228.11 State Surcharge $ 321.50 SAC $ (Met Council, not yet determined) 3. Options. The Council may reduce or waive fees. It should be noted that the SAC fee is a fee charged to the city by the Met Council to use a portion of the system capacity, the city passes these costs through to the builder/ owner, the number of units is determined by the Met Council. The state surcharge is the State's portion of all building permits. If the Council desires to reduce the fees, the state surcharge and SAC fees should be collected at minimum, as these are costs passed through from other agencies. 4. Staff Recommendation. Staff does not recommend waiving of fees. These fees are carefully established to pay city costs associated with development, including review and inspection costs. When a school is assessed fees, these fees are paid for by all taxpayers in that district, including some non -Orono residents. Waiving the fees shifts these costs to all Orono tax -payers. COUNCIL ACTION REQUESTED Motion to either waive, modify fees for the Ice Arena. The Council could also take no action. Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: DSR AGENDA ITEM Item No.: 13 Date: August 14, 2017 Item Description: Navarre Area Plan, Consultant Selection Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. The purpose of this action item is to select a consultant to facilitate the Navarre Small Area Plan. 2. Background. In July, the Council authorized the posting of a request for proposals to complete the Navarre Small Area Plan. The plan is intended to better guide private and public investment in the area, in light of the increased development proposals. Also, the plan is intended to be incorporated into the 2040 Comprehensive Plan, to be submitted next summer. The City received 5 completed proposals to complete the Plan. The attached table reflects staff's observations in the review of the proposals. Staff scored each proposal on Approach, Experience, Schedule, and Cost. Schedule and Cost were based on other proposals. Staff requested a not to exceed number (NTE), those that did not provide one saw a reduction in their points. It should be noted that WSB and Loucks specifically mention the use of a Market study, this will help inform the planning process. The keys to the success of this planning process will be citizen engagement, a second will be ongoing support from the City. 3. Funding. The 2017 budget includes up -to $25,000 to complete this project. 4. Staff Recommendation. Staff recommends selecting a consultant, staff will work on finalizing the schedule and will present a contract to be approved by the Council at the August 28t' meeting. COUNCIL ACTION REQUESTED Motion to select a consultant, directing staff to work with them to finalize a contract and schedule for the Navarre Area Plan. Exhibits Exhibit A. Review Summary Exhibit B. Proposals (Individually attached) Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: DSR Council Exhibit A Traffic Approach Experience Schedule Cost Public engagement Market study Analysis Total Points Task Force/ 50 25 10 15 committee CC General LHB/ Michale 35 2 day work 25 Firemans Park, 8 3 months, (200 10 $26,000. 1, two days 4 2 Not Included Not Included 78 Lamb Consulting session. Creative, but Chaska, Lowry Avenue, HOURS) practical? Great Wayzata Bay, Buffalo lake local knowledge and front user experience WSB 45 Strong project 25 West St Paul, 8 9 months 15 $25,000 3 4 1 Included Not Included 93 understanding. Rosemount, Richfield (NTE) social pinpoint redevelopment Verve 50 Very strong 10 The Commons Park, 1 13 months 5 $46,000 4 2 10 Not Included Not Included 66 citizen voice. Minneapolis, Art of (NTE) Interviews, surveys, Hosting leader community conversations Loucks 30 "What does the 25 Mound downtown, 10 6 months 15 $25,000 2 2 1 Included Included 80 public want to see, New hope city center, (NTE) what is a good fit for Maple Plain the area" SRF 45 Concept 25 Stillwater downtown, 10 8 months 4 $44,900 5 5 3 Not Included Not Included 84 alternatives (3), Wayzata Lake effect value statements. Well organized and clear City of Orono Land Use Planning Services for the Navarre Area Plan !y� ,,ter a •i P• R■ �dtl� a . 7141-1 a 'r9.. � e.L. � 0•' � Je rI � wy,•• R Jam 4F ''fir+l*s ro8-; -r'•• w�rf. �.: ��^ - '` Tr - LB PERFORMANCE DRIVEN DESIGN. MICHAEL LAMB August 4, 2017 Lydia Major, PLA LEED AP Project Manager 701 Washington Avenue North, Suite 200 Minneapolis, MN 55401 612.338.2029 1612.338.2088 Fax lydia.major@LH$corp.coin t"A 48,44 OL Ap- f �z *1 Cover Letter 701 Washington Avenue North, Ste 200 Minneapolis, Minnesota 55401 612.338.2029 1 Fax 612.338.2088 LHBcorp.com August 4, 2017 Jeremy Barnhart Community Development Director City of Orono 2750 Kelley Parkway PO Box 66 Orono, MN 55323 RE: LAND USE PLANNING SERVICES FOR THE NAVARRE AREA PLAN Dear Mr. Barnhart, My daughter calls the Navarre Playground "The Blue Park," and it is one of her favorites in the area because we can bike there and frequently grab a little snack at the Lunds & Byerly's for a picnic. Plus, she knows that there is usually popcorn waiting at the hardware store. We love the hometown feel that the Navarre Area provides—businesses where the employees recognize us and offer convenient services and products we need, and frequent chance encounters with other Orono families doing the same. As a resident, Navarre is a quaint and practical destination for errands and play. As a professional, Navarre appears truly fascinating and rich with potential. Recent reinvestment and development proposals suggest renewed interest in the area, but past plans have not had the full buy -in of the community. Therefore, the focus of our approach is the development of a solid and compelling vision for Navarre upon which both public and private investment decisions can be founded with confidence in the area's unique future. As a part of our work, we intend to frame how the next steps should occur in the context of this vision, and the proper efforts that will be used to fully address them. It was not without consideration that we arrived at this approach. LHB has been involved in many downtown planning and revitalization projects in Minnesota and beyond. Without a vision, solutions will only be piecemeal; with a vision, economic, social, functional, and aesthetic solutions can multiply their effects on the vitality of an area like Navarre. We believe that an inclusive process builds momentum for change that lasts far beyond the approval of a document. We work collaboratively to ensure that plans embody the vision of the community and are implementable and maintainable. Our goal is that our plans become living documents that offer meaningful guidance for years to come. We hope that the information we're sharing in this proposal helps you understand our team's unique qualifications to complete this project in close collaboration with you, as well as our particular interest and passion for this area. We appreciate the opportunity to submit this proposal for downtown design services, and we look forward to meeting with you to discuss the merits of this approach. Please feel free to call us if you have any questions. Sincerely LHB, Inc. Lydia Major, PLA, LEED AP Project Manager/ Contact Person 701 Washington Avenue North, Suite 200 Minneapolis, MN 55401 612.752.6956 I Ivdia. major0LHBcorp.com ®PERFORMANCE DMVEN DESIGN, Michael A. Fischer, AIA, LEED AP Project Principal Authorized Signer City of Orono - Land Use Planning Services for the Navarre Area Plan ®PERFORMANCE DRIVEN DESIGN. Table of Contents CoverLetter...............................................................................................1 Tableof Contents....................................................................................... 2 General Information FirmProfiles...................................................................................4 ProjectUnderstanding................................................................................ 8 ProjectApproach........................................................................................ 9 Proposed Project Team and Experience OrganizationChart....................................................................... 18 Professional Profiles.....................................................................19 ProjectProfiles.............................................................................26 Schedule................................................................................................... 36 AdditionalInformation............................................................................. 38 TotalConsultant Cost..............................................................................40 E City of Orono - Land Use Planning Services for the Navarre Area Plan 2 4� �, `�1 ,� 3 it ,.. .� � '� ,. r-� � �� �� �� �� `��_ :. � � �� -.,.. �, `� r� . .; �" � , � � --� �. r� .- ., -�. � , -� ¢� LHB, Inc. Locations 701 Washington Avenue North Suite 200 Minneapolis, MN 55401 612.338.2029, 612.338.2088 Fax 21 West Superior Street Suite 500 Duluth, MN 55802 218.727.8446, 218.727.8456 Fax 200 Third Avenue NE Suite 100 Cambridge, MN 55008 763.689.4042 63 East Second Street Suite 150 Superior, WI 54880 715.392.2902 LHBcorp.com ®PERrORMANa DRIVEN DESIGN. General Information LHB, Inc. is a full-service design firm providing services in architecture, landscape architecture, interior design, engineering, planning, and surveying. With a staff of 250, we provide interdisciplinary services from offices in Minneapolis, Duluth, and Superior, W1. Since 1966, LHB has focused its talents and expertise on providing creative, practical, and cost-effective high- performance design solutions. LHB recognizes that the design process should look far beyond the project bounds. We approach each project with a holistic vision and the understanding that sustainable designs and sustainable client relationships require more than a traditional design philosophy. LHB's design practices not only preserve the earth's fleeting resources but provide substantial financial benefits for the end user by creating healthy, long-lasting, and vibrant environments. The Landscape Architecture and Planning group at LHB is dedicated to providing community design and planning services to communities throughout the Midwest. Using participatory design strategies—ones that truly engage stakeholders—LHB helps a community frame a vision of its future, one that is shared among the many diverse interests of the community, and one that encourages a community to forge a new common language as they move forward. This process, which focuses on exploration and discovery, helps communities better understand themselves, the issues they face, and the opportunities that lie ahead. It creates compelling yet appropriate solutions to tough problems, and allows for a more strategic approach to implementation based on the community's unique resources. But most important, the process creates the lasting belief in the sense of community and the willingness for a community to make investments in themselves, their institutions, and their environment. As a result of our commitment to sustainable design and community involvement, LHB's Landscape Architecture and Planning group works on an incredibly diverse range of projects—from community master planning to high-end residential landscapes, from private developments to public park and trail design, from affordable housing projects to streetscape design. This broad range ofprojects allows LHB's designers to bring fresh ideas and perspectives to every project type. We don't apply cookie -cutter solutions to our unique projects because we believe that the best designs are a result of a process that responds to the context of each project and provides the end user with the best possible experience. City of Orono - Land Use Planning Services for the Navarre Area Plan 4 Michael Lamb Consulting Location 4309 Ewing Avenue South Minneapolis, MN 55410 612.817.4816 mlambnet a gmaii.com I' PERFORMANCE DWVEN DESIGN. General Information Michael Lamb is an urban designer with almost 30 years ofexperience in the design and planning of cities, neighborhoods, districts and developments. His leadership and experience covers development, management, and delivery of urban design and planning services to municipalities, county/state/federal government, park boards, planning agencies, developers, colleges and universities. Michael has led and collaborated on several significant planning and redevelopment efforts in the Twin Cities region, and the upper Midwest, that have incorporated smart -growth, transit oriented, and new -urban principles and patterns. He has used his training and education in architecture, urban design and planning to build his practice around a community-based and multi- disciplinary approach. His expertise includes organizing and facilitating design charrettes, interactive, hands-on public engagement, town planning, transit -oriented development, and form -based codes. Over his career he has developed a focus on the redevelopment of core cities and urban districts that have required an emphasis on holistic, community-based reinvestment. In this capacity he has a valuable background in collaborating with community organizations, leading teams, and providing strategic, realistic solutions that are appropriate for the local context and culture. His work has been recognized with 12 state and national awards. City of Orono - Land Use Planning Services for the Navarre Area Plan 5 i •L a iIL , *Elm _lmmw _.. _ ,Gw 9 4+ _ r ai i 1 E � d I �. ,14 a iIL , *Elm _lmmw _.. _ ,Gw 9 4+ _ r i 1 E � d I ,14 two lop air u \ ,- ZA- .0 vAm I haw e" wv ` iN Project Understanding The connected and surrounding residential neighborhoods are a strength of the Navarre district that complement and support the commercial center. Cimage: Google Maps) We understand the city desires to conduct a community- based, long-range plan for the Navarre commercial district. Pedestrian improvements were made by Hennepin County on Shoreline Drive (CO 15) but the historic railroad village needs to regain it sense of place. With almost 10 acres of land and buildings in some state of vacancy or underutilized value, now is the time to think and dream about how Navarre can thrive as a place for people. Referred to as the `commercial district' and `crossroads center' in the comprehensive plan, Navarre is defined as a "somewhat fragmented business district" that does not know if it is "urban or suburban". The plan goes on to say that the most important development parameter for the area is a "pedestrian -friendly environment" that supports an appropriate scale and type of retail uses. Commercial zoning follows the very linear pattern of Shoreline Drive and Shadywood Road. PERFORMANCE DRIVEN DESIGN. The current character of the district is both pedestrian - friendly and walkable (north side of Shoreline Dr) and defined by multiple surface parking lots (south side of Shoreline Dr). In between, County 15 as well as Shadywood Rd, are multi -lane roadways that do not provide a sense of enclosure or a safe, inviting walking and biking experience. We understand the city would like to reimagine a vision for Navarre that will guide future investment and redevelopment for years to come. The vision must be firmly and fully directed by engaged stakeholders while clearly understanding market conditions, ownerships and fundamental place -making principles such as a prominent public realm (open space and gathering areas), connectivity and mix of uses. Vacant and underutilized (outlined) land and buildings make up a significant amount of the Navarre area, almost 10 acres. J The street and block diagram conveys the historic railroad plat and defines a very walkable scale and village pattern. l� The figure ground diagram clearly illustrates a linear arrangement of buildings along Shoreline Drive and shows that the most prominent feature is the large, undefined area at the intersection. City of Orono - Land Use Planning Services for the Navarre Area Plan The Freshwater Society building sits on a very prominent parcel. The main intersection is organized primarily for automobile speed (curb radii) and capacity (lane width) and not a safe, convenient place for people. The park -n -ride lot could be utilized in a more efficient, effective manner. I' PERFORMANCE DRIVEN DESIGN. Project Approach PLANNING APPROACH AND WORK PROGRAM LHB believes that the process of defining the future of a community's center through active engagement of stakeholders is the key to a successful planning approach, and a necessary ingredient for investing the community in the process of shaping their own collective evolution. It's a process that requires their commitment and participation, and one that requires dedication to a vision they forge for themselves. At the same time, it's often difficult for stakeholders to find ways to think and act objectively about their common future. They need a way of finding common ground and staking out a well -conceived and compelling path for the community's future. Our approach focuses on exploration and discovery, not presentation and reaction. This process is about sharing, learning, and even dreaming. We need to create an environment that invites that kind of thought, and one that offers the community a chance for their voices to be heard. Through town meetings, an on-site design workshop, a select group of outreach tools, and a task force charged with guiding the creation of this plan, we believe the local knowledge and insights of the community can be brought directly to the task of creating a vision for Navarre. We know that people who volunteer to share in this process have many demands on their time. We cannot burden them with "homework," but we need their insights and believe the time they invest will yield great rewards. So as we proceed, we can offer the opportunity to shape a legacy for Navarre, and Orono more broadly, and have great fun as we take on this important work. The work program that follows outlines a task -specific approach for planning the Navarre area. It focuses on an on-site design workshop—a two-day work session conducted in Navarre—where the entire focus of the activities will be the future of the area. We've also framed other tasks beyond the visioning process that will be necessary in the definition of the plan. While a great deal of attention is directed toward engagement of the community during an on-site design workshop, the input of stakeholders and the community should continue throughout the planning and implementation process. Our extensive experience with community engagement processes has allowed us to develop a large toolkit, ensuring that our process reaches the broadest possible audience, including those who don't generally participate in public meetings. The Task Force should be prominent at all critical decision points, the city council and other city boards and commissions should be updated regularly during the process, and the community should be informed and engaged through a continuing program of public meetings and reviews, open houses, online resources, and other briefings. Our experience tells us that this kind of a process really works, but we welcome modifications to the work program that will more directly address the needs of the community. City of Orono - Land Use Planning Services for the Navarre Area Plan New investment is occurring in the neighborhood. The water tower is a distinctive landmark. I, PERFORMANCE DRIVEN DESIGN. Project Approach WORK PROGRAM LHB understands the Navarre planning process will occur in several stages, beginning with a real effort to shape the community's vision, building on the previous planning work done for the area. Subsequent steps should also be framed at this step, so that the initial work is set into the context of a comprehensive look at the community's future. The visioning process will be directed toward the first two stages of an overall process (Convene and Imagine). The final stage of the process (Act) will focus on refinements to the vision, and adding detail needed to create a complete and implementable plan. It is our belief that the first stages are most critical in crafting a responsive and compelling plan, and that direction for future stages are found in these initial explorations. We envision the following stages of a downtown planning process: Convene: The essential first step is to gather relevant base information and lay out a well -conceived planning process. This step would include the formation of a Task Force, the composition of which might evolve as the process unfolds in subsequent stages. Imagine: One of the critical stages of any planning effort requires people to work together in a process of exploration and discovery. To begin, focus should be directed toward exploring possibilities, and most important, toward crafting a vision that compels the community to move forward. Act: Once a vision has been agreed upon, and a series of explorations has resulted in a preferred direction, patterns can be refined, guidelines can be established, and detail can be added. What the Navarre Area will really look like in the future, and how it will function, are determined at this stage of the planning process. It's critical that the planning process define a course of action, a way of moving forward with initiatives that support the vision that was shaped by the community. City of Orono - Land Use Planning Services for the Navarre Area Plan 10 PERFORMANCE DRIVEN DESIGN. Project Approach First Stage: Convene Task One Identify what exists in Navarre Planning for Navarre cannot exist apart from the conditions that exist there. An understanding of what's happening in the area—even at a cursory level early in the planning process—can direct subsequent investigations toward more fruitful conclusions. LHB will perform an overview of critical conditions such as vehicle and pedestrian movement, land use and development potential, parking, architectural and streetscape character, and signage. It may also include use and activity patterns, historic elements, and other factors that might influence the evolution of the Navarre Area. Consultant Responsibility: provide a data request list; organize and review materials City Responsibility: provide all relevant base mapping (primarily in ArcGIS formats, although other formats are acceptable); provide record drawings for streets and utilities; provide related planning documents such as the transportation plan Timeline: this work should occur immediately upon commencement of the project Deliverables: summary document; project base map(s); graphic analysis Task Two Organize the downtown planning effort LHB suggests forming a Task Force to guide the work of creating directions for enhancing Navarre. This group would act as a sounding board for ideas and would help interpret the information gained through interactions with other stakeholders. To initiate the planning process, LHB would meet with the Task Force to review the planning schedule, to discuss methods of engaging the community, and to refine this work program to make certain that critical issues are addressed. This meeting should also include a tour of Navarre to develop a shared understanding of current conditions. Consultant Responsibility: facilitate the first meeting of the Task Force City Responsibility: organize a Task Force; provide notice and space for Task Force meeting; conduct tour of area for consultant and Task Force; Timeline: four to six weeks prior to a downtown on-site design workshop, optimally with a Task Force meeting and Town Meeting One occurring on the same day Deliverables: schedule for visioning process; summary of Task Force meeting; City of Orono -Land Use Planning Services for the Navarre Area Plan 11 Project Approach Second Stage: Imagine Task Three Understand community values The articulation of a vision for Navarre is one of the most important tasks of the planning process. As a forward-looking statement, it embodies the aspirations of the community as it serves as a guide for the planning process (and later, for the process of implementing the plan). LHB will conduct a meeting with the community aimed at framing a vision and a set of principles that will guide the evolution of downtown. This meeting will reveal a sense of the values they hold for downtown and their community. The previous plans for the area offer a starting point, however, it is important to continue the dialogue and confirm a shared understanding. As a way of getting directly into the planning process, we envision conducting this town meeting following a meeting with the Task Force. Town Meeting One would be an interactive event—not a public hearing; participants will work together, in small and large group discussions, to respond to a series of prepared questions. We will use this meeting with the community to gain their insights about Navarre, their concerns for the area, and their hopes for its future. But most important, perhaps, this meeting will give us insight into the values people in Orono share for Navarre. In this way, the town meeting offers a great springboard for shaping a vision. Also during this task, we will implement other ongoing community engagement tools, which may include meetings -in -a -box, intercept events, online surveys, and other tools. The LHB team will work with City Staff and the Task Force to select the most applicable tools and to determine how best to implement them. While LHB has extensive experience with these processes, we always advocate for the involvement of staff and a task force in laying out the final community engagement plan. Consultant Responsibility: facilitate Town Meeting One; provide materials for other engagement methods City Responsibility: provide notice and space for Town Meeting One; distribute and "advertise" other engagement methods Timeline: Town Meeting One should occur at least two weeks prior to an on-site design workshop, optimally with a Task Force meeting and Town Meeting One occurring on the same day; other engagement tools may remain in circulation until a final document is developed Deliverables: summary of input from Town Meeting One; summary of input from other engagement methods MICHAEL LAMB PERFORMANCE DRIVEN DESIGN. City of Orono - Land Use Planning Services for the Navarre Area Plan 12 Project Approach Task Four Explore the possibilities The work of this task—arguably the most critical of the stages of the work—will occur largely during a two-day on-site work session. Such an event needs to involve both the Task Force and the community at key points during the work session, and will be geared toward the definition of a preferred direction for Navarre's future. It will not be a complete answer at this stage; rather, it will be the physical reflection of the community's vision. Additional Services: It may be beneficial to include a Real Estate Market Consultant at this stage; service and scope to be discussed with the city. DesiEn Workshorz Schedule Day One 8:30am Kick-off Brief meeting to discuss summary of activities to City Staff, Task Force, date and to frame workshop plan LHB Design Team Morning Focus Groups Conduct three focus groups with key stakeholders LHB Design Team in the community oriented around core topics such as land use and development, transportation and access, and character and form Afternoon Team work Based on input from the Downtown Task Force LHB Design Team session and Town Meeting One and the Focus Group discussions, record the conditions influencing change in the Navarre area and assemble a preliminary vision statement and principles to guide the work of the design Generate alternative concepts in diagram form, considering factors such as movement; development, redevelopment and renovation; public spaces; and other key features Late Afternoon Pin-up Review of concepts (at whatever stage of City Staff, Task Force, development they happen to be) by the Task Force; LHB Design Team selection of the most appropriate concept for refinement Day Two Morning Team work Review of Day One direction; refinement of the LHB Design Team session concept; develop directions for downtown based on the selected concept Mid-day Pin-up Review of concepts by the Task Force; focus on City Staff, Task Force, directions to be developed for evening meeting LHB Design Team Afternoon Team work Develop preferred directions and illustrations LHB Design Team session demonstrating the future of downtown, character features, gathering places, and key initiatives Evening Town Meeting Review preferred direction and key initiatives; City Staff, LHB Design Two invite comments from attendees Team, Downtown Task Force, Farmington community I, PERFORMANCE DRIVEN DESIGN. City of Orono - Land Use Planning Services for the Navarre Area Plan 13 A well thought out solution to building entrance and parking lot edge. Identification or direction from the Dakota Trail to Navarre (just a couple blocks away) does not exist at Blaine Avenue or other trail locations. Older generation storefronts do not provide a sense of enclosure at the street and include a number of vacancies. I, PERFORMANCE DRIVEN DESIGN. Project Approach Consultant Responsibility: provide design team on-site for duration of the on-site design workshop City Responsibility: provide work space for the design team and pin-up space for reviews with the Task Force; make staff resources available to the design team during the design workshop (it's not necessary to be present during the entire design workshop, but staff is welcome to fully participate if desired); provide notice and space for Town Meeting Two Timeline: this work would occur during a two-day on-site work session; timing is critical so that the Task Force can be directly involved at key points Deliverables: graphics (illustrations, diagrams, sketches) resulting from the design workshop; summary of input from Town Meeting Two Task Five Agree on the vision To conclude the portion of the planning process related to defining a vision for Navarre and outlining key initiatives, LHB will prepare a summary report (essentially the first part of the eventual Navarre Area Plan document). It will demonstrate the primary concepts for revitalization, focusing on vehicle and pedestrian movement, land use, parking, new development potential, architectural character, streetscaping, and wayfinding. LHB will work with the Task Force to present the findings of the first two stages of the planning process to City decision-making bodies. Consultant Responsibility: participation in a meeting with Orono City Council and other decision-making bodies, in support of the Task Force City Responsibility: copying and distribution of the summary report (draft) Timeline: the summary report will be prepared and delivered to the city within one month of the conclusion of the design workshop Deliverables: summary report for downtown visioning process (draft) Third Stage: Act Task Six Develop projects and general guidelines Based on the vision developed during the first two stages, the LHB team will explore the specific recommendations and projects required to support the vision. These elements will have already been considered during visioning, but will now be considered in more detail, focusing on implementation and maintenance implications. We understand that this plan should not just be a document sitting on a shelf—it must be a living document that informs a wide range of other decisions and policies. Our hands-on experience working with municipalities, as well as private developers and contractors, will help us give a real-world perspective to the plan. While the design workshop will lay out the basic patterns of Navarre, the finer grain design will occur during this task. What is important is that it becomes a process of City of Orono - Land Use Planning Services for the Navarre Area Plan 14 Stone detail seems to be a common material theme in the area. Happy sunflowers at the corner may be challenging for walkers to safely enjoy. I' PERFORMANCE DRIVEN DESIGN. Project Approach refinement, using the results of the design workshop as a springboard, rather than starting from scratch. The results of the design workshop will allow this level of design work to proceed more directly to resolution. This task will direct specific attention to guiding land use and zoning planning and other regulatory tools so that Navarre can evolve with respect to the community's vision; the design of streets and public spaces in the area; patterns of pedestrian and vehicle movement; shaping parking—both public and private—to support the activities envisioned in Navarre; and other aspects of the area that might be defined through the visioning process. Consultant Responsibility: development of specific recommendations City Responsibility: providing timely feedback on proposed recommendations Timeline: following approval of visioning document by relevant public bodies Deliverables: summary recommendations for ordinances, policy plans, and other regulatory tools Task Seven Outline implementation plan The path forward should be framed and prioritized in a logical and feasible sequence with a preliminary overview of approach and responsibilities. In the context of the plan framed to this point, projects should be described in terms of their fit to the overall plan, a general sense for the cost of implementation, funding sources and opportunities, parties responsible for implementation, timing, and critical steps for the implementation of that project. It will be useful to place the projects into a sequence of improvements for Navarre, creating a thoughtful and well-planned implementation strategy that can be sustained over a period of years. Consultant Responsibility: development of implementation plan City Responsibility: providing timely feedback on proposed plan Timeline: following approval of visioning document by relevant public bodies Deliverables: summary implementation plan Task Eight Agree to move forward The results of this planning process need to be the plan for Navarre, to avoid being added to the list of previous planning efforts that have not been implementable. The work of this stage will be incorporated as the final chapters of the draft document begun in Task Five and will eventually be included in the City of Orono's Comprehensive Plan. At this point, the entire plan should be brought forward to the community so that stakeholders can view the work at their own pace, understand the impacts of the plan on their interests, and ask questions of the Task Force. Adjustments to the plan can be made based on input from the community, and then a final plan can be prepared for review by the City Council. Consultant Responsibility: development of a draft plan; attendance at public meetings in support of the Task Force; final revisions City Responsibility: distributing draft documents; providing timely feedback on drafts Timeline: following development of specific recommendations and implementation plan, to be incorporated in the City of Orono Comprehensive Plan in September 2018 e final Navarre Area plan City of Orono - Land Use Planning Services for the Navarre Area Plan 15 a '. se _44 W, LA A fAl dpi } T'+•,2r`•'rl'F. 44 a ay ,v "�' i• sFr' %d'`r; w Y 4. C.�•N 194C y. � } ♦ 1r �. 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Sly+' tM ! ti Proposed Project Team and Experience �'�` Professional Profiles Proposed Project Team and Experience - Professional Profiles Urban Planning Services Michael Lamb, AICP, CNU-A, FBCI Urban Planner Michael Fischer, AIA* Project Principal Financing Tools Lydia Major, PLA* Project Manager Community Engagement Landscape Architecture and Community Engagement Services Sarah Weeks, Associate AIA Urban Designer Civil and Infrastructure Engineering Services Melissa White, PE* Civil Engineer Architectural and Historical Design Services Philip Waugh, Associate AIA* Building Investigation Specialist *Denotes USGBC LEED Accredited Professional MICHAEL LAMB PERFORMANCE I E DRIVEN DESIGN. City of Orono - Land Use Planning Services for the Navarre Area Plan 18 Registration Licensed Architect in Minnesota and Wisconsin Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliation American Institute of Architects American Planning Association Sensible Land Use Coalition Economic Development Association of Minnesota Education Master of City Planning, Master of Science, Real Estate Development, Certificate of Urban Design, Massachusetts Institute of Technology (MIT) Bachelor of Architecture, North Dakota State University Recognition Hugh Hampton Young Fellow Bush Fellow Recipient of 1996 AIA Minnesota Young Architects Citation Recipient of 1997 National AIA Young Architects Citation 1, PERFORMANCE DRIVEN DESIGN. Proposed Project Team and Experience - Professional Profiles Michael A. Fischer, AIA, LEED AP Project Principal Michael has 28 years of experience as project principal, project manager, project designer, and project architect on planning, urban design, educational, commercial and governmental projects. He has become an expert on Tax Increment Finance District analysis assisting over 100 cities with strategic planning for TIF Districts. In addition, Michael has experience working with local, regional, State, and Federal agencies to secure funding for a variety of projects. He is a Senior Vice President at LHB and currently leads the Minneapolis office. Michael completed a two-year Bush Fellowship, studying at MIT and Harvard in 1999, earning Masters degrees in City Planning and Real Estate Development from MIT. He has served on more than 50 committees, boards and community task forces, including a term as a City Council President and as Chair of a Metropolitan Planning Organization. Most recently, he served as Chair of the Edina, Minnesota planning commission. Michael has also managed and designed several award-winning architectural projects, and was one of four architects in the Country to receive the AIA Young Architects Citation in 1997. Relevant Experience • Firemen's Park; Chaska, MN • Wayzata Bay Center Redevelopment-, Wayzata, MN • South St. Paul Parks Master Plan; South St. Paul, MN • North Urban Regional Trail; Dakota County, MN • Albert Lea Comprehensive Master Plan; Albert Lea, MN • US Steel Lake Vermilion Master Plan; Tower, MN • Seward/Longfellow Midtown Greenway area plan; Minneapolis, MN • Lowry Avenue Corridor Revitalization Project; Minneapolis, MN • Bassett Creek Valley Eco -Industrial Master Plan; Minneapolis, MN • Tower Avenue Revitalization; Superior, WI • Olivia Downtown Redevelopment; Olivia, MN • Barker's Island Master Plan; Superior, WI • Cloquet Downtown Revitalization Plan; Cloquet, MN • Old Downtown Duluth Revitalization Plan; Duluth, MN • Franklin Emerald Planning Study; St. Paul, MN City of Orono - Land Use Planning Services for the Navarre Area Plan 19 Registration Licensed Landscape Architect in Minnesota Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliations American Society of Landscape Architects (ASLA), Member Education Master of Landscape Architecture, University of Minnesota Bachelor of Arts in Honors English, University of Wisconsin -Madison Recognition 2015 ASLS-MN Honor Award, Mississippi Central Riverfront Regional Master Plan 2014 ASLA-MN Merit Award, MCTC Fine Arts Plaza 2013 Minneapolis Downtown Improvement District Greening Award, Best Plaza, MCTC Fine Arts Plaza 2005 ASLA National Merit Award for Minnesota Student ®PERFORMANCE DRIVEN DESIGN. Proposed Project Team and Experience - Professional Profiles Lydia A. Major, ASLA, LEED AP Project Manager Lydia brings to projects a passion for design that benefits the client, the community, and the environment. She works with a number of clients and communities to create vibrant public, residential, and commercial places. Her projects have included broad - scaled community, park, trail, and transportation system planning projects where her skills with public engagement and geographic information systems (GIS) help generate public support and real solutions. At the other end of the spectrum, Lydia designs and drafts plans for smaller spaces that become valued and engaging places. Lydia integrates her skills with AutoCAD, SketchUp, ArcGIS, and the Adobe Creative Suite to produce compelling plans, 3D models, color renderings, booklets, and other presentation materials. Communication is a critical component in all projects, and Lydia uses her education as a writer to create compelling project documents, including master plans, proposals, city submittals, and other communications materials. Lydia has extensive experience leading and participating in community engagement and collaborative design processes, including downtown planning, park and recreation, transportation and streetscaping, campuses, and related planning and design. She has worked with communities in Minnesota, Wisconsin, and Michigan on downtown planning projects very similar to the process proposed here. Lydia's passion for the participatory design process has helped many communities find common ground and momentum for positive change. Relevant Experience • Douglas Drive Corridor Plan; Golden Valley, MN • Wayzata Bay Center Redevelopment; Wayzata, MN • Airport South Disctrict Plan; Bloomington, MN • Downtown Visioning Master Plan; Buffalo MN • Downtown Master Plan; Lake Mills WI • St. Louis County Union Depot Area Master Plan; Duluth, MN • Superior Street Reconstruction; Duluth, MN • Richfield Parkway and 66th Street Design; Richfield, MN • Highland Station Master Plan Initiative; Highland, MI • Roseville Parks and Recreation System Master Plan; Roseville, MN • Firemen's Park; Chaska, MN • Three Rivers Intercity Trail Master Plan; Richfield, MN • Minneapolis Park & Recreation Board (MPRB): Minneapolis, MN - Mississippi Central Riverfront Master Plan RecQuest Downtown Service Area Master Plan North Lake Calhoun/South Lake of the Isles Design Charette East Phillips Park Community Center Sixth District Dog Park • Cloquet Parks and Recreation Master Plan; Cloquet, MN • Victory Memorial Drive; Minneapolis, MN • Hennepin County Road 19 "Mid - Lake Boulevard" Trail Concept; Shorewood, Tonka Bay, and Orono, MN • Southwest Light Rail Transit (SWLRT); Minneapolis, MN • Minneapolis Community and City of Orono - Land Use Planning Services for the Navarre Area Plan 20 Professional Certifications/ Affiliations American Planning Association, American Institute of Certified Planners (AICP) Congress for the New Urbanism, Accredited (CNU-a) Graduate, Form -Based Codes Institute (FBCI) Education Master of Architecture in Urban Design University of Colorado, Denver Bachelor of Arts Urban Studies University of Alabama, Birmingham I, PERMRAIANCE DRIVEN DESIGN. Proposed Project Team and Experience - Professional Profiles Michael Lamb, AICP, CNU-A, FBCI Urban Design and Planning Michael Lamb is an urban designer and planner with established experience in the design and planning of cities, neighborhoods, districts and campuses. His work has focused on development, management, and delivery of urban design and planning services to public, private, institutional and federal clients. He has led and collaborated on numerous planning and redevelopment efforts in the Twin Cities region (and the upper Midwest) that have incorporated smart -growth, transit -oriented, and placemaking principles. His work has been recognized with 12 state and national awards. He has used his training and education in architecture, urban design and planning to build his practice around a community-based and multi -disciplinary approach. His expertise includes organizing and facilitating design charrettes, interactive, hands-on public engagement, town planning, transit -oriented development, and form -based codes. New Towns and Growth Districts and Neighborhoods Management Plans • Rice/Larpenteur Redevelopment • Clarendon New Town International Vision; Roseville and St. Paul, MN Design Competition, National . Historic Millwork Warehouse District Housing Trust; Jamaica, WI Master Plan; Dubuque, IA • Growth Management Plan; • Greenbush Vilas Neighborhood Hugo, MN Revitalization Plan; Madison, WI • Easter Lake New Town Neighborhood; Des Moines, IA • Red Diamond Master Plan, USX Realty; Jefferson County, AL Town and Commercial Centers • TCAAP Master Plan and Town Center; Arden Hills, MN • Park Commons Town Center (Excelsior and Grand); St. Louis Park, MN • New Point Village Center; Beaufort, SC • Paseo Palmwood Mixed-use Center; Desert Hot Springs, CA • Target Northern Campus Master Plan; Brooklyn Park, MN • GranclView Redevelopment Plan; Edina, MN • The West End Master Plan, Duke Realty, St. Louis Park, MN • Downtown Master Plan; Village of McFarland, WI • Fiesta District Redevelopment Plan; Mesa, AZ • Clover Field New Neighborhood; Chaska, MN • West Side Flats Master Plan; St. Paul, MN • Frenz Property Master Development Plan; Chaska, MN • Hiogaard Village; St. Louis Park, MN • North Quadrant New Urban Village (Wacouta Commons); St. Paul, MN City of Orono - Land Use Planning Services for the Navarre Area Plan 21 Accreditation Secretary of the Interior's Professional Qualification Standards (36 CFR Part 61) Architectural History U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliation Adjunct Instructor, University of Minnesota School of Architecture College of Design American Institute of Architects Minnesota, Associate Member City of Superior, WI, Historic Buildings Committee, 2014 - Present Minnesota historical Society Grants Review Committee 2015 - Present Education Masters of Science, Historic Preservation, University of Oregon, School of Architecture and Allied Arts - University of Oregon, Pacific Northwest Field School - Stone Conservation Field School Oira, Italy Bachelor of Arts, Skidmore College, Saratoga Springs, NY ®PERFORMANCE DRIVEN DESIGN. Proposed Project Team and Experience - Professional Profiles Philip L. Waughr Associate AIA, LEEDAP Building Investigation Specialist Philip holds a Masters Degree in Historic Preservation and has extensive experience with building investigations, material research and construction methods. Philip previously served as the preservation specialist at the St. Paul Heritage Preservation Commission, and as a preservation carpenter for the University of Oregon. He has taught classes on historic building maintenance and historic building materials for the Midwest Preservation Institute and sat on their advisory committee. Philip teaches a graduate level course on Sustainable Design and Preservation for the University of Minnesota School of Architecture College of Design. In his Masters program, Philip concentrated on building construction and technology history. Philip's responsibilities typically include: Project management of historic preservation projects; performing building condition surveys and analysis; writing preservation specifications; Historic Design Review - working with clients to bring designs into compliance with local and national historic district guidelines (Secretary of Interior Standards for Rehabilitation); writing Historic Preservation Tax Credit applications; preservation planning; and grant research and writing. Philip meets the Secretary of the Interior's Qualifications for Architectural History. Relevant Experience(-Fxvetlencepno,to LHa) • Faribault Commercial Historic District Design Guidelines; Faribault, MN* • Jackson Street Roundhouse Historic Structures Report; St. Paul, MN • Seitaniemi Housebarn Restoration; Embarrass, MN • Northern Bedrock Conservation Corps; Duluth, MN • Fairlawn Mansion and Museum Historic Exterior Restoration Maintenance; Superior, WI • Masonry Restoration Design Services, Armory Arts and Music Center; Duluth, MN • Fort Snelling Visitor Center Conditions Assessment; Fort Snelling, MN • Columbia Picnic Shelter Rehabilitation; Mpls, MN • Split Rock Lighthouse Visitors Center Assessment; Two Harbors, MN • Split Rock Lighthouse Moisture Mitigation project; Two Harbors, MN • Great River Energy Elk River Station Masonry Assessment, Elk River MN • Historic Alden Smith House -Wells Center Reuse study; Minneapolis, MN • Camden Park Historic Instructors Cabin Assessment; Camden State Park, MN • Historic McKesson Building Misc. Interior rehabilitation; Mpls, MN • St. Paul City Hall Annex Cast Iron Fagade assessment; St. Paul, MN; • Historic St. Paul Post Office TIF Assessment, St. Paul, MN • Excelsior Brewing Company, building rehabilitation, Excelsior; MN City of Orono - Land Use Planning Services for the Navarre Area Plan 24 y. �"t., cy i •j�•� s..�.p Proposed Project Team and Experience Project Profiles } ,x - s..�.p Proposed Project Team and Experience Project Profiles Schedule LHB proposes to pursue a schedule as demonstrated in the chart below. Specific dates and, particularly, the timing of meetings with will be coordinated with the City of Orono staff to ensure timely progress toward completion of final recommendations. r 7W7 v E E 0 j 0OFirst Stage: Convene 1. Identify what exists in Navarre Navarre 2. Organize the downtown planning effort Second Stage: Imagine 3. Understand community values 4. Explore the possiblities 5. Agree on the vision Third Stage: Act 6. Develop projects and general guidelines 7. Outline implementation plan 8. Agree to move forward �C Public Meeting/Open House + Meeting MICHAEL LAMB PERFORMANCE DRIVEN DESIGN. City of Orono - Land Use Planning Services for the Navarre Area Plan 36 0 hon ft.dditional Information Additional Information ®PERFORMANCE DRIVEN DESIGN. Rick Carter, Senior Vice President at LHB, lives in the City of Orono. Rick is a alternate on the Orono Park Commission. His term will expire March 1, 2020. Rick is not included on the proposed team for the proposed City of Orono - Land Use Planning Services for the Navarre Area Plan. City of Orono - Land Use Planning Services for the Navarre Area Plan 38 li1lN AM - : 111111 0 I� 1 jj � �I • � i man z 0 f. ®PERFORMANCE DRIVEN DESIGN. Total Consultant Cost FEES Average Rate ProjectPrincipal................................................................................................ LHB proposes to perform the work described for the following fees: Project/Discipline Manager............................................................................... $155 Stage One: Convene (24 hours*)............................................................... $ 3,000 Stage Two: Imagine (112 hours*)............................................................... $ 14,000 Stage Three: Act (64 hours*)..................................................................... $ 8,000 Total...............................................................................................$ SeniorTechnician................................................................................................ 25.000 Reimbursable expenses (not to exceed)........................................................... $ 1,000 We will work with the city to establish a project schedule and critical dates (particularly the dates of the design workshop), but we can begin work immediately. Additional information about our fee follows. *Hours Based on Average Rates STANDARD HOURLY RATE SCHEDULE Position Description Average Rate ProjectPrincipal................................................................................................ $215 Project/Discipline Manager............................................................................... $155 Senior Architect/Landscape Architect/Engineer/Land Surveyor ......................... $130 Architect/Landscape Architect/Engineer/Land Surveyor .................................... $113 Certified Interior Designer.................................................................................. $96 SeniorDesigner................................................................................................. $100 Designer.............................................................................................................. $82 SeniorTechnician................................................................................................ $96 Technician........................................................................................................... $63 Administrative.................................................................................................... $74 Actual rates will be based upon the individual assigned. City of Orono - Land Use Planning Services for the Navarre Area Plan 40 r I, Total Consultant Cost REIMBURSABLE EXPENSES The following are examples of Reimbursable Expenses that are in addition to { compensation for the engineer/architect services and include expenses incurred by LHB employees and consultants directly related to the project. Items include, but are not limited to: r Travel -Automobile: ......................................................................... Current IRS Rate Meals & Lodging: ....................110% of cost Fee Paid for Regulatory Review and Approvals: ........ ............................ 110% of cost Postage& Handling: ............................................................................. I 10% of cost Copies: ............................................................................................... $0.15 each face Color Copies......................................................................... $1.00 each (8'/2" x 1 I") Color Copies.......................................................................... $2.00 each (11" x 17") Regular Bond Plots....................................................................................$2.00 each ColorPlots..............................................................................................$10.00 each ( Construction Documents for Construction: .......................................... 110% of cost ( Large Format Scanning (B&VO .........................................................$3.00 per sheet Large Format Scanning (Color)..........................................................$5.00 per sheet ( Renderings and Models: ....................................................................... 110% of cost Excess Project Insurance (if requested by Owner): ............................................ Cost ( Global Positioning System (GPS) ............................................ ..........$150/day TotalStation..................................................................................................$46/day Underground Utility Locator........................................................................$25/day L L Lt City of Orono - Land Use Planning Services for the Navarre Area Plan 41 I, PERFORMANCE DRIVEN DESIGN. City of Orono - Land Use Planning Services for the Navarre Area Plan 41 { y " *" F x r ftp F yw?j ! tiL..,� n., SSL r'p:.: y� .t•. r -'i, � M i :■ LOUCKS August 4, 2017 Mr. Jeremy Barnhart Community Development Director City of Orono 2750 Kelley Parkway Orono, MN 55356 RE: Proposal to Provide Professional Planning Services Navarre Area Plan - Loucks P17422.00 Mr. Barnhart: We are excited about the opportunity to develop an Area Plan for Navarre. We understand that the plan must be a good flit for the Navarre businesses and residents that is also supported by the development market. We have assembled an experienced team with the knowledge, relationships, and focused approach to successfully prepare the Navarre Area Plan. Loucks is the project manager and will address land use and community connectivity, Maxfield Research will provide a market analysis while Spack Traffic Engineers will look at the surrounding traffic problems. The Loucks team (Loucks) provides the following advantages: • Relevant project experience, including the Freshwater Condominium project that was recently considered for the Navarre Area. • Our team approach of first establishing development parameters in order to lead a realistic planning and design process has been successful in neighboring communities. • We are consultants for both city and private clients and will bring a strong understanding of both sectors to develop a plan that will bring the best of both worlds. Two of our team members were former city planners At Loucks, we inspire clients to achieve the best use of their land and community. We are enthusiastic about what our team can bring to Navarre and Orono. Sincerely, 1 Tom Goodrum Paul A. angas P Senior Planner Principal Landsc Architect Phone: 763-496-6716 Email: tgoodrum@loucksinc.com PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL w .loucksinc.com 1 7200 Hemlock Lane, Suite 300, Maple Grove, MN 55369 1 763.424.5505 TABLE OF CONTENTS Page GeneralInformation.......................................................................................................... 2 ProjectUnderstanding...................................................................................................... 3 ProjectApproach............................................................................................................... 4 Work Scope Tasks and Deliverables................................................................................6 Proposed Project Team and Related Experience........................................................... 9 Relevant Project Experience...........................................................................................11 ProjectSchedule..............................................................................................................13 Additional Information....................................................................................................14 TotalConsultant Cost......................................................................................................15 Appendix (Firm Backgrounds, Full Resumes and Additional Project Experience) .......... 17 s:F Proposal I Navarre Area Plan P a g e 11 August 4, 2017 GENERAL INFORMATION Our project team has worked together in both the public and private realm. We fully understand the pressures from both neighborhood expectations and market demands. As city consultants, we have worked on several similar type projects including Maple Plain, Loretto, Mound and Shakopee. As private property consultants, we understand what developers' need to pursue a financially feasible project. Loucks I Project Management and Land Use Loucks is a 50 -person, multidisciplinary consulting firm that inspires clients to make the best use of their land. Our portfolio is an ideal blend of private and public work, which helps us more effectively serve both sectors. Loucks' wide range of offerings includes land planning, civil engineering, land surveying, landscape architecture, and environmental services. We are interactive project partners dedicated to helping cities and developers create more remarkable projects. Our collaborative approach and ongoing interaction throughout the life of the project sets us apart from other multidisciplinary firms. The ability to bring civil engineering into a planning project ensures that the Final Plan is buildable and not just a "pretty picture." Loucks has office locations in Maple Grove and Saint Paul. Maxfield Research and Consulting) Market Analysis Maxfield Research and Consulting, LLC has over 32 years of experience in assisting communities to determine market conditions for planning and development efforts, providing demographic estimates and projections, and analyzing county and municipal commercial and residential real estate needs. Our thorough knowledge of market trends in the real estate industry allows us to support our clients with valuable information that affects planning and development. We provide research and analysis in the areas of general market housing, senior housing, office, retail, hospitality and financial institutions. Maxfield also has experience in organizing and conducting focus groups, preparing and administering on-line and mail surveys, holding public forums. Spack Consulting I Traffic Analysis Spack Consulting is part of the Spack Enterprise family of businesses, all dedicated to providing quality transportation products and services. For nearly two decades, government agencies, architects, developers and consulting engineering firms have worked with Spack Consulting for their sound solutions to traffic issues. Spack Consulting specializes in traffic studies, parking studies, travel demand management plans, and traffic control design. Developers, architects, government agencies, and engineering consultants have relied upon Spack Consulting's best -in -class traffic analysis for nearly two decades. Proposal I Navarre Area Plan P a g e 12 August 4, 2017 PROJECT UNDERSTANDING Navarre is a hidden gem and represents Orono's historic town center. It's residents and its presence on Lake Minnetonka has made it a cornerstone for the Lake area. However, that cornerstone turned into the intersection of County Rd 19 and 15 which has created traffic issues that hampered businesses growth and resident's confidence in new development. The City of Orono has struggled to define what Navarre is or can be. Numerous studies have been completed in an attempt to spearhead the future of Navarre but none has truly found how to make this gem shine. The City is now embarking on a new study that will focus on two main components: • What does the public want to see? • What is a good fit for the area? Implementing the past plans mostly led to neighborhood opposition and disconnect with the ideas at city hall. The scope outlined in this proposal provides a clear path on how to address these two questions. The project will take what we have already learned from past studies and combine it with a public outreach campaign that will provide feedback from all stakeholders, not just the usual few. It will also take a "truthful" look at what the real market demands are for this area and how to achieve them. What people want and what the market can bring are not always the same. But when looked at together you will find a strategy that can complement both. We understand that traffic congestion is a leading factor to most residents' fear of new development. We also understand that there is a desire for restaurants not taverns and that several sites remain vacant that should be viable for redevelopment. There is a need for better trail connections but the mixing of bikes and cars is also a current problem. Parking and walkability to Navarre's businesses and trails are desired but need to be integrated with traffic patterns. We know that more people are needed to sustain new development but who they are and where they want to live will need to be defined. The project will address these issues and we will lay out the steps needed to implement a plan that has a realistic market analysis and time frame for appropriate development that will make Navarre the area the city wants it to be. This project is a critical step in reestablishing Navarre as a gathering district that contributes to the community's overall quality of life. Proposal � Navarre Area Plan P a g e 13 August 4, 2017 PROJECT APPROACH Our project approach will incorporate the six (6) required components as indicated in the RFP and highlighted below. We then captured the required content into four (4) Project Tasks and Deliverables that easily defines our scope services. 1. Participatory Process: Encourage meaningful citizen input. The interaction and participation of residents, business leaders, elected officials, and administration is critical for the development and success of the plan. A participation program will need to be developed to incorporate local knowledge and experience. Our team will engage the entire community not just the usual few. There are many techniques in public outreach to engage a community, such as; open houses, surveys, websites, interviews and mailings to name a few. Our team will work with city staff in defining the method(s) that are most appropriate for this project and stakeholders. We are fortunate to have past studies to draw from and will take advantage of this resource instead of repeating the same questions to the same people. We hope to include in our participatory plan a developer's round table to share with the community their experiences as to what is needed to draw development to an area. Alex Ugorets of the Freshwater Condominium proposal has agreed to be on our development team and will bring his perspective of development in Navarre. 2. Assumptions: Analyze the assumed effects of external forces (physical, social, economic, and political) on the future of the local community. Issues and forecasts of local and regional growth will be included. Our team consists of City Planners, Landscape Architects, Traffic Engineers and Market Specialists. The experience of our team and the resources gained from each of their consulting firms provides us with the analytical abilities to identify and address the assumed effects that will be identified in preparing the plan. We will draw from the knowledge of city staff and community leaders to help identify possible effects and explore with the community the benefits and/or issues they may have on the future of the community. We will look at outside resources from other government agencies and private partners to assist in forecasting regional growth. Vision/Overview of the Plan: Provide a vision or alternative visions of the long-term future design and character of the area. The vision will represent interests of a broad range of citizens rather than a few special-interest groups. Cost/benefi't implications of each alternative will be included. Our team will prepare a plan that captures the vision for the Future of Navarre. The plan will be developed as we listen and learn during the participatory process. We have found that most successful plans are the product of finding the right combination of pieces that are created through the project process. We will incorporate the ideas shared throughout the project process and mix and match them until the preferred combination comes together. Through this process we will deliver a single plan but will maintain all of the pieces for potential future options as market trends may shift. Proposal I Navarre Area Plan Page 14 August 4, 2017 4. Planning Elements: To include discussion on such elements as land use, transportation, community facilities, utilities, natural resources, parks and open space, urban design policies, urban design, image and opportunities, housing, and redevelopment, etc. Our team has the expertise and experience to provide candid discussions on all elements of design. Good design creates a strong sense of place by leveraging unique site amenities and weaving local charm into the fabric of the overall project strategy. Navarre is filled with historic significance and unique character. Our approach will ensure that the plan maintains and emphasize Navarre's unique sense of place by identifying development opportunities, taking back the streets, creating open space, balancing pedestrian and motorist needs, emphasizing sustainable site design and providing connectivity to trails and shops. We understand that streets and open spaces play a vital role in defining the character of the study areas. Streetscape elements should complement the historic downtown character and include a flexible palette of materials to be used within the study area. In addition to thoughtful design the use of pavements, site furnishings, landscaping and public art should be integrated into public spaces and used effectively to tell the compelling story of the area's history, people and Lake Minnetonka. 5. Short and Long -Term Goals: Discuss and illustrate the potential short and long-term impacts of the plan on the community. • Our team will develop the plan that shows the long-term vision that answers the projects two main questions and the steps to get there: What does the public want to see; and what is a good fit for the area? The plan, as created through the participatory process, will tell the story of Navarre. Like most things in life, creating a plan is the easy part. The hard part is sticking to it. This is done by creating achievable steps. Our approach will be to identify the small things that need to be done to achieve the final plan. This will include determining first steps, which may be as simple as creating a downtown business brochure, adding planters or a bench or colored pavings that identify safe routes across streets. These initial steps will lead to next steps and then to larger steps. These steps will be determined by the needs of the area and the financial ability of the City. 6. Implementation/Action Steps: Develop a list of strategies and implementation measures to accomplish momentum building goals and objectives of the plan. • Our team approach is to bring the proposed plan and elements to a level where action steps are well defined as to what is needed and when they are needed. A list of implementation measures will be created as determined by the short and long-term goals. They will then be prioritized to meet the community needs and budget. Included in these action steps will be strategies on how to attract new development that will fit into the objectives of the plan. Proposal I Navarre Area Plan P a g e 15 August 4, 2017 WORK SCOPE TASKS AND DELIVERABLES TASK 1: UNDERSTANDING WHAT EXISTS, WHAT HAS BEEN DONE, AND WHAT IS PLANNED This task will focus on synthesizing previous studies, examining existing conditions, and working with city staff to define opportunities for public realm improvements within the study area. Task 1.1: Kickoff Meeting and Walking Tour We will coordinate with city staff on a date and attendees for a kickoff meeting and walking tour of the project area. The meeting and tour will be used to develop the participatory process and key issues. We recommend that the attendee list is narrowed to city staff and only a few stakeholders. Task 1.2: Develop Base Information We will compile maps and information obtained from the City with aerial photos, site photos, and other base information into a format and scale suitable for planning purposes and to illustrate key information throughout the design process. Task 1.3: Understanding the Navarre Study Area Previously prepared reports, studies, and other documents having a bearing on the study area will be assembled and reviewed. We will synthesize the past plans in order not to repeat work that has already been done and to also have a historic understanding of the community's ideas for the area. The past ideas will then be included in our participatory process to illustrate the current issues and opportunities within the study area. DELIVERABLES • An outline of the participatory process that will include the key stakeholders, project schedule, meetings and expectations • A base plan that identifies the existing conditions within the study area. TASK 2: CONSULTANTS ANALYSIS Task 2.1: Market, Traffic and Financial Analysis Maxfield Research and Spack Consulting will begin their analysis of the market area and traffic conditions. Loucks will work with city staff to identify financial parameters and funding opportunities that will support new development. It is important that our planning process does not get ahead of the analysis as they will identify the realities for future development. Most projects fail when the process designs a plan without knowing the development parameters. This leads to plans based on untrue realities and unknown market absorption. The plan collapses when the city has to go back to the community and tell them that the plan does not work. Proposal I Navarre Area Plan P a g e 16 August 4, 2017 Task 2.2: Design for Public Spaces and Streetscape Elements Loucks will begin developing a base plan based on the information gathered under Task 1. The base plan will identify and put in place such elements as land use, community facilities, utilities, natural resources, parks and open space, and opportunities for redevelopment. DELIVERABLES • Market and Traffic Analysis • Base plan that identifies the enhancement potential of the study area. TASK 3: PUBLIC ENGAGEMENT AND MEETINGS Task 3.1: Public Meetings Our proposal's schedule and budget is based on three (3) public engagement opportunities. We believe three meetings are sufficient due to the vast amount of information available from past studies. We will ensure that public comments can be provided throughout the entire process. But as noted above, starting the plan design prior knowing development parameters tends to create unrealistic expectations that leads to going down holes that should not have been explored. Waiting until the analysis are complete is important to a successful plan. The number and type of public engagements will be discussed at the kickoff meeting. The schedule and project scope may need to change based on the kick off meeting decision. Our proposed meetings include: Business Group Forum - We will reach out to the local businesses to attend a forum to discuss what they see are the benefits and hurdles to operating a business in Navarre. We will want this meeting earlier in the process as it is vital to identify what has worked and what is needed to promote business in the area. This meeting is separate from the general public as business owner needs are usually much different than residents but they typically do not speak at public forums so as not to upset patrons. Owen House - The Open House is essential to getting public feedback on the project. A date for the open house will be scheduled early in the process giving the residents ample time to make their calendar available. At the open house, we plan to have boards showing the project area, development parameter and some general land use options. In addition, our traffic and marketing consultant will be available to speak on their findings. We will also include local developers and planners speak on what they needed when considering developing in an area like Navarre. Focus Group - After the open house our team along with city staff will identify stakeholders we believe will provide a good representation of the community and the issues and concerns that were raised. This process will help in getting perspectives from the many rather than the usual few. Proposal I Navarre Area Plan P a g e 17 August 4, 2017 Task 3.2 Staff Meetings Our team will work closely with city staff throughout the project process. We will meet with city staff after each of the public engagements to share what we have heard and how to incorporate comments into the plan. Meeting minutes will be created to include in the project file for future reference Task 3.3 City Council and Planning Commission Meetings Our proposal includes attending one (1) Planning Commission and one (1) City Council meeting to present a final plan. DELIVERABLES • Coordinate public outreach and meetings • Prepare notes from the meetings for the project file • Attend one Planning Commission and City Council meeting TASK 4: PLANS TASK 4.1 Plan Refinements Throughout the project Loucks' will refine the base plan to include the ideas and issues that arise during the process. As the refinements are added, we will begin to see certain patterns that will help shape the final outcome. The refinements may create different development scenarios, each of which will need to be narrowed down to a final plan. Plan refinements will also include the addition of public amenities and streetscape design elements. TASK 4.2 Final Plan Our team will incorporate the revisions identified during the project process and develop the final plan. Creating excitement and clarity is a key component to this planning effort. We will work with the city to identify key areas for development and community gathering spaces which will give stakeholders and citizens a more realistic view of the development opportunities and allow them to easily understand the proposed improvements. TASK 4.3 Implementation/Action Steps Loucks will prepare a summary of the project process and analysis which led to the Final Plan. Included in the summary will be recommended action steps to guide the City in the implementation of the plan. DELIVERABLES • Refined Plans in hand sketch format • Final Plan in electronic format • Summary of the project analysis and action steps Proposal I Navarre Area Plan P a g e 8 August 4, 2017 PROJECT TEAM AND RELATED EXPERIENCE Loucks has assembled a highly qualified team of professionals, each having extraordinary skills and experience that relate specifically to the Navarre Area Plan project. Our team's expertise and significant experience will facilitate a seamless process and ultimately, a successful Plan. The team listed below has worked together on several successful projects. Our team members, and expected roles, are as follows: Tom Goodrum Senior Land Planner I Project Manager Tom has 25 years of experience in land planning and community engagement, and will be the primary contact person throughout the life of the project. Tom will coordinate the work of the project staff and sub -consultants to maintain the project's scope and stringent schedule. He will attend all necessary meetings and will be responsible for the preparation and drafting of the Area Plan and Summary Report. Tom was the consultant for the recently considered Freshwater Condominium project while he was at another firm. The experience from that project gives Tom the unique advantage of being directly involved in the disconnect between the City Hall plans and the community fit for the Navarre Area. Nate Ekhoff Project Landscape Architect Nate will provide design services through the life of the project. Nate is a landscape architect with over nine years of professional experience. His design experience covers a wide variety of project types including park and recreation, site planning, streetscape planning and design, plaza spaces and green infrastructure design. Nate has a passion to work with clients to develop meaningful and dynamic gathering spaces. Nate's ability to produce a variety of graphics, including 3D renderings, sections, and illustrative plans makes it easy for stakeholders to understand and ultimately implement proposed plans. Bryant Ficek Traffic Engineer Bryant will provide a qualitative assessment of the expected impacts on traffic operations. This will not be a detailed intersection or other type of evaluation. Rather, we will use information from the existing studies, information from similar studies or research, and our own extensive experience to indicate the likely traffic implications of potential changes (or provide an update to the results of a previous study). Through this assessment of traffic impacts, Spack will help determine the appropriate improvements, and the priority of those improvements, for the downtown area. Proposal I Navarre Area Plan P a g e 19 August 4, 2017 Matt Mullins Market Research Matt brings over 18 years of real estate consulting and advisory service experience to Maxfield Research Inc. Matt has managed and directed real estate analysis projects locally, regionally and nationally for a broad spectrum of private and public -sector clients. Matt will provide an analysis of the market draw to the Navarre area with an overview of the types of uses that may be attracted to this area. His work will address the assumed effects of external forces (physical, social, economic, and political) on the future of the local community. Matt frequently presents real estate findings and emerging trends to public sector entities and professional trade organizations. Joe Hollman Market Analyst As a former city planner and commercial real estate professional, Joe has been with Maxfield almost 5 years bringing with him experience in research, analysis and presentation of data relevant to the real estate industry. He has expertise in commercial real estate, housing, city planning, Geographic Information Systems mapping and demographic analysis. Joe's work on this project will include research and review of the economic draw to this area for both the retail and residential markets. Proposal I Navarre Area Plan P a 9 e 110 August 4, 2017 RELEVENT PROJECT EXPEREINCE At MOUND DOWNTOWN STRATEGIC PLAN Client: City of Mound Contact: Sarah Smith Community Development Director sarahsmith@cityofmound.com (952) 472-0604 Maxfield Research was engaged by the City of Mound to evaluate real estate market conditions and to assess the development potential for various real estate product types in the Downtown Business District of Mound, Minnesota. The study included a supply and demand analysis for retail, office, lodging, and multifamily housing. Recommendations were provided to strengthen Mound's ability to attract new business and residents to the community. These recommendations were intended to support the City's business and economic development initiatives. NEW HOPE CITY CENTER STREETSCAPE Client: City of New Hope Contact: Jeff Sargent Director of Community Development isaraent@ci.new-hope.mn.us (763) 531-5196 New Hope was looking to create an identifiable and unique area within its city border. New Hope's City Center has been the home of several public uses such as city hall, the public pool, fire station and Civic Center Park. Existing strip malls and the previously abandon K -Mart store along with multi -family housing were the primary private users. In an effort to create a remarkable community space, Nate Ekhoff, Project Manager, worked with the City to take advantage of the momentum created by a new Hy -Vee project to implement a new streetscape project. The streetscape design incorporates unique elements including banner columns, arbor structures, and includes gateway entry features to welcome users to the new City Center. The main thoroughfare is designed to convert, as needed, into a large public gathering space, bringing people together for community events. Proposal I Navarre Area Plan P a g e 111 August 4, 2017 DOWNTOWN SHAKOPEE PUBLIC REALM IMPROVEMENTS Client: City of Shakopee Contact: Samantha DiMaggio Economic Development Coordinator sdimaggio@ci.shakopee.mn.us (952) 233-3800 Over the past 40 years, multiple studies have been conducted in Downtown Shakopee. The City hired Loucks to review past plans and translate historical recommendations into actual design solutions to form a vision to enhance the public realm in Downtown. Loucks conducted additional analysis to determine the four major project spaces that would have the largest impact to Downtown. Design solutions created better gateways into Downtown, dynamic public gatherings spaces to accommodate a variety of events, and increased awareness and connections to Huber Park. Nate Ekhoff served as Project Manager and worked closely with the City to develop a vision, and design solutions, in order to enhance four prominent locations in Downtown Shakopee. Loucks' design incorporates elements which tell the story of Shakopee. Important areas of focus include the area's rich Native American history and culture, historic Downtown settlement, the Minnesota River, and a celebration of modern- day Shakopee. The plans and graphics generated excitement among local business owners who were eager for new public gathering spaces downtown to attract new users. CONSULTANT CITY PLANNER - MAPLE PLAIN Client: City of Maple Plain Contact: Jason Ziemer Former City Administrator (Present North St. Paul City Manager) Jason Ziemer@northstpaul.ora (651)747-2421 Tom Goodrum was Maple Plain's city planner consultant for over 12 years. During this time Tom assisted the City in drafting a revitalization plan for their downtown and two business districts that were incorporated into their comprehensive plan. The Downtown, Gateway and Highway 12 Area Plans were developed in partnership with Maxfield Research and MnDOT to address market realities and traffic issues in the area. After multiple city engagement efforts, including a design team visit, the plans were adopted with design guidelines and implementation plans. Proposal I Navarre Area Plan P a g e 112 August 4, 2017 PROJECT SCHEDULE Based upon our review of the scope within the RFP, we propose the schedule below. At our Kick -Off meeting we will work with you to confirm the schedule, and look at specific meeting dates as needed. We understand that this project will be occurring during the Thanksgiving and Christmas Holidays and we will adjust the schedule to accommodate possible holiday conflicts. TASK DESCRIPTION Sept Oct Nov Dec Jan Feb Contract Awarded — September 15, 2017 Q Task 1 - Project Understanding Task 2 - Research, Analysis & Base Map Task 3 - Public Engagement Task 4 - Plan Refinement and Design Final Master Plan Presentation to Planning Commission &City Council O Denotes Meeting with City Staff P Denotes Public Engagement Meetings (Business Owners, Open House, Focus Group) •A Denotes Meeting with Planning Commission or City Council Loucks is well-positioned to complete the project on time and within budget. We are fortunate to be busy, but our current workload would not prevent us from giving your project the focus and attention it deserves. Staff assignments have been made based not only on familiarity with the process required to make a planning process successful, but on current and anticipated workloads. We are fortunate to have a diversely talented staff, available to assist when deemed most beneficial. We take great pride in our ability to meet challenging deadlines, and we will work within the schedule identified. Proposal I Navarre Area Plan Page 113 August 4, 2017 ADDITIONAL INFORMATION Overall Project Management We look forward to working closely with the City of Orono and other public and/or private groups that will be involved in the project. We understand that a successful project requires commitment and acceptance from all stakeholder groups, and we welcome input and coordination with them as needed. Working as a Team The firms/team members have been selected based on the success of previous collaborations. We understand that our extensive experience working as a unified team on previous projects will ensure that no major problems will occur that will delay, complicate or in any way hamper the steady, reasonable progress of this important project. The following is a sampling of projects successfully completed by variations of the Loucks/Maxfield/Spack Team: • Analysis of the Market Potential for Redevelopment in Maple Plain • Redevelopment Potential for Downtown Loretto • Mille Lacs Master Plans • Ramsey County Riverfront Properties • Sartell Master Plan • Saint Jude Medical EAW and Final Plan • Beacon Bluff Redevelopment • TURCK Expansion • Buzza Lehmann Housing Redevelopment • TSI Expansion • Kraus Anderson Office • 1400 Park Avenue Apartments • Downtown Shakopee We Know the Area • Comprehensive Multifamily Housing Analysis for the City of Montrose, MN • Market Assessment for a Grocery Store & Liquor Store in Excelsior, MN • Highest and Best Use Study for the Lost Lake Property in Mound, MN • CVS Shoreline and Shadywood • Amber Woods Office Centre • Antler Park Estates • Shakopee Cold Storage Ful/ resumes and additional project information may be found in the Appendix Section of this proposal. Proposal I Navarre Area Plan - August 4, 2017 TOTAL CONSULTANT COSTS The Loucks Team provides exceptional professional services for outstanding value. The following presents a summary of our proposed costs based on our understanding of the project and the City's budget to perform the requested work. A. ESTIMATED COST PER TASK Task1: Project Understanding.......................................................................................... $3,500.00 Task 2: Consultants Analysis............................................................................................ $9,000.00 Task 3: Public Engagement and Meetings....................................................................... $7,000.00 Task 4: Refinement and Final Plans................................................................................ $5,000.00 Reimbursable Expenses........................................................................................... $500.00 Total............................................................................................................................ $25,000.00 B. HOURLY RATES Services performed on an hourly basis will be invoiced based on actual hours worked in accordance with the following itemized staffing descriptions. DISCIPLINE/JOB CLASSIFICATION HOURLY RATE LOUCKS Planning Senior Planner........................................................... $175 Landscape Architecture Landscape Architect ................................................. $143 Engineering Senior Engineering Technician ................................. $105 Graphics Graphic Technician.................................................... $ 98 MAXFIELD RESEARCH Market Specialist Vice President, Analysist........................................... $135 Market Specialist Senior Analyst........................................................... $130 SPACK TRAFFIC ENGINEERING Traffic Engineer Senior Traffic Engineer ............................................. $135 SUPPORT STAFF All Firms........................................................$65 to $115 C. REIMBURSABLE COSTS Mileage ........................................................per mile 0.54 Mylar Film ....................................................... each 25.00 Plan Size Photocopies I Blueprints ................... each 2.50 Photocopies - Black & White (8 1/2 x 11)........... each 0.10 Photocopies - Color (8'/z x 11) ......................... each 0.50 Photocopies - Black & White (11 x 17) ............. each 0.15 Photocopies - Color (11 x 17) ........................... each 1.00 D. NOT -TO -EXCEED COSTS We understand that Orono is seeking a not -to -exceed fee for this project. The Loucks Team proposes to conduct the requested public engagement and master planning services for the Navarre Area Plan for not more than $25,000.00, including reimbursable expenses, which may include mileage, printing, deliveries/mailing, and other costs related to public meetings and presentations. Proposal I Navarre Area Plan P a g e 115 August 4, 2017 We understand the need to adhere to the not -to -exceed fee for the agreed to work. We will submit monthly invoices to the City based on work completed -to -date. Sub -Consultant services will also be subject to the same submittal process. Our invoices will include project summaries and detail breakdowns of our time, personnel and reimbursable. Work Outside the Scope of our Proposal Occasionally, the scope of a project needs to change based on unforeseeable circumstances that dictate a modification. If necessary, we will gladly adjust our work scope and submit an appropriate change request for the City's approval prior to proceeding with the work. Loucks will never exceed our contract amount, or work without City review and approval of a proposed change, in the completion of our tasks. CONCLUSION Occasionally, project opportunities cross our desks for which we instantly know we want to be an integral participant. This is our type of project! We have the experience and capacity to work cooperatively with you to achieve outstanding results. We understand this type of project and look forward to assisting you with the Navarre Area Plan. Proposal I Navarre Area Plan P a g e 16 August 4, 2017 APPENDIX Firm overview information, complete resumes for Team Members and additional project information can be found on the following pages. While some of the projects highlighted have not been completed within the timeframe requested, we feel they are evidence of not only our ability to provide the services requested but of the sustainability of our work as well. LOUCKS o Firm Overview o Resume - Tom Goodrum, Senior Planner and Project Manager o Resume - Nate Ekhoff, Project Landscape Architect, Urban Designer o Resume - Paul Kangas, Principal Landscape Architect* o Relevant Projects o Complete Hourly Rate Fee Schedule • MAXFIELD RESEARCH AND CONSULTING o Firm Overview o Resume - Matt Mullins, Market Research Expert o Resume - Joe Hollman, Market Analyst o Relevant Projects SPACK CONSULTING o Firm Overview o Resume - Bryant Ficek, Traffic Engineer o Resume - Vernon Swing, Traffic Engineer* o Relevant Projects Paul Kangas and Vernon Swing are not "officially" part of the Navarre Area Plan proposal. However, their familiarity with the area, experience with planning projects like this and their willingness to lend their expertise, will be a valuable resource. Proposal I Navarre Area Plan P a 9 e 117 August 4, 2017 FIRM OVERVIEW :■ LOUCKS Loucks is a 50 -person, multidisciplinary consulting firm that inspires clients to make the best use of their land. Our portfolio is an ideal blend of private and public work, which helps us more effectively serve both sectors. Loucks' wide range of offerings includes civil engineering, land surveying, landscape architecture, land planning, and environmental services. We are interactive project partners dedicated to helping owners and developers create more remarkable projects. It is our collaborative approach and ongoing interaction throughout the life of the project that sets us apart from other multidisciplinary firms, which ultimately positions the client, stakeholders, and project team to grow and succeed together. Ownership Team Jeffrey Shopek, fNSPE, PE Paul McGinley, PLS Mike St. Martin, PE Paul Kangas, LA Jon Donovan, PE Nick Mannel, PE, LEED° AP B+C President I Principal Civil Engineer Vice Presidents Principal Land Surveyor Principal Civil Engineer Principal Landscape Architect Principal Civil Engineer Principal Civil Engineer Headcount by Discipline Civil Engineering 18 (9 PE, 3 LEED® AP) Land Surveying 18 (4 PLS) Landscape Architecture 8 (6 LA, & 1 LEED° AP) Planning 1 (1 AICP) Administrative 5 Total Staff 50 Contact and Tax ID Information Maple Grove Headquarters Saint Paul Office 7200 Hemlock Lane I Suite 300 55 East Fifth Street I Suite 910 Maple Grove, MN 55369 Saint Paul, MN 55101 Fax 1763.424.5822 Fax 1651.297.6817 Phone 763.424.5505 Website and General Email www.loucksinc.com I home@loucksinc.com Federal Tax ID 41-1314082 Minnesota Tax ID 5280240 Year Founded 1976 Legal Status and Business Certification Loucks is a Minnesota corporation that is certified as a Small Business Enterprise (SBE) with the Central Certification (CERT) program in Civil Engineering, Surveying and Mapping, Field Engineering, and Landscape Architectural Services. Sustainability Statement Loucks is committed to sustainable design and its positive impact on project development and the community. We currently have several LEED® accredited professionals on staff to help identify and achieve project sustainability goals. PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL v .loucksinc.com 1 7200 Hemlock lane, Suite 300, Maple Grove, MN 55369 1 763.424.5505 TOM GOODRUM Senior Planner PROFESSIONAL PROFILE Tom Goodrum has 25 years of experience in land planning, land development and long range planning initiatives. As a result of this extensive experience, Tom has developed a comprehensive understanding of government processes and development implementation. His previous roles as a city planner, regional planner and planning consultant give Tom an integral understanding of city and regional land use policies as they relate to the master planning process. In his role at Loucks, Tom oversees land development and entitlements for projects, from initial environmental review though construction. He is especially adept at preparing permits and applications to obtain development approvals. PROJECT EXPERIENCE i■ LOUCKS Maple Plain Planning Tom was the city planner consultant for the city of Maple Plain for over 12 years Districts where he reviewed multiple land use applications and amended/created city Maple Plain, MN zoning codes. During this time Tom led the city through their 2008 Comprehensive Plan Update where three new Planning Districts were introduced; Downtown, Gateway and Highway 12. The districts were incorporated to revitalize the city's downtown and to foster new development along the Highway 12 corridor. Area Plans with design guidelines and new zoning standards were established for the three districts. Based on this effort the City received Metropolitan Council grant money for the downtown district and saw new businesses expanding along the Highway 12 corridor. Montrose Downtown The City of Montrose wanted an area plan to revitalize their downtown that Revitalization Plan utilizes the traffic Highway 12 brings through the city. As the project manager, Montrose, MN Tom led the city through planning exercises to help determine what the community wanted to see and how to implement the plan. The city wanted a railroad theme that captured the history of their community and to create highly visible corners identified focal points for their downtown. The area plan incorporated the ideas important to the community by weaving a railroad theme into the streetscape elements of the city. Traffic calming techniques were identified along the Highway 12 corridor to slow traffic and to create a downtown presence for the people traveling through town. Design guidelines and new zoning standards were created with the area plan. Loretto Downtown Block After a fire that required the removal of a building at a key intersection in Loreto's Loretto, MN downtown the city wanted an area plan that identified the development potential of the vacant parcel plus the surrounding area. Tom lead a team of planners, market research professional and the city's financial consultant to develop a plan that first looked at what was the market draw to the city and then developed a plan based on the parameters of; market demand, city needs (downtown parking), and financial capabilities. The final plan identified a mixed-use building that met the city's market draw for residential and commercial space plus shared public parking. Connectivity to neighboring parks and restaurants/shops were also identified in the plan to create a sense of community at this key intersection. EDUCATION St. Cloud State University lBachelor of Science - Political Science & Geography REGISTRATIONS Member I American Planning Association (APA Member I Sensible Land Use Coalition PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL NATHAN EKHOFF, RLA Landscape Architect I Urban Designer PROFESSIONAL PROFILE Nate Ekhoff is a landscape architect with over nine years of professional experience. His design experience covers a wide variety of project types including park and recreation design, site planning, streetscape planning and design, plaza design and green infrastructure design. Nate has a passion to work with clients to develop meaningful and dynamic gathering spaces. Nate's ability to produce a variety of graphics, including 3D renderings, sections, and illustrative plans makes it easy for stakeholders to understand the proposed plans. i■ LOUCKS PROJECT EXPERIENCE City Center Streetscape The City of New Hope was looking to develop a new town center and New Hope, MN community gathering space. Nate worked with city staff and stakeholders to develop a vision for the City Center. The area includes their city hall, fire station, public park space and performance area, city pool, existing residential and commercial uses along with a new HyVee grocery store. The goal for the streetscape was to create a unique and memorable area in the city. Phase 1 was built in 2015 and includes a convertible street, space for a farmers market, multiple seating areas, decorative paving, arbor structures signage and landscaping. City Campus Master Plan Loucks worked with Andover to develop a master plan for their City Campus. Andover, MN The plan focused on enhancing the Public Works Facility, Community Center and developing a large central park with performance and gathering spaces. The project included an elaborate public process in which we worked with several stakeholders to listen and document their needs and vision for the space. The preferred plan incorporated all the program elements identified by the stakeholders and illustrated their vision for the future City Campus. Renewing Old West Main Old West Main contains some of Red Wing's iconic buildings and spaces Framework Plan* including Pottery Place and the Pottery District This area also has great Red Wing, MN connections to the river and regional trails which results in attracting many tourist annually. Nate worked with stakeholders and the City to develop a vision for the future. The plan identified redevelopment opportunities, pedestrian enhancements, streetscape improvements, parking needs and place making elements including a walking history tour of the area. Warehouse District Nate provided analysis and concepts for street improvements for the Heritage Street Plan, Heritage Street master plan which provides consistent guidance on historic Minneapolis, MN street rehabilitation and restoration, ADA accessibility issues, and public/private improvements. The goals are to preserve historic infrastructure, improve the public realm, design for all modes of transportation, and incorporate sustainable practices. EDUCATION Bachelor of Environmental Design I University of Minnesota REGISTRATIONS Registered Landscape Architect in the State of Minnesota PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL PAUL KANGAS, LA Landscape Architect PROFESSIONAL PROFILE Paul has the uncanny ability to quickly interpret site opportunities and constraints in the early stages of the project to help clients visualize remarkable site solutions. His creative yet pragmatic designs enhance unique site features while keeping long-term sustainability, budgetary constraints, and maintenance at the forefront. Paul understands that good site planning must limit impacts on the environment. He works collaboratively with the entire design team to provide site designs which complement the architecture and inspire clients to make the best use of the land Paul has built a sizable portfolio of corporate campuses, master planned communities, public plazas, park trails, athletic complexes, worship centers, healing gardens and urban hardscapes. PROJECT EXPERIENCE i■ LOUCKS City of Zimmerman The City of Zimmerman requested assistance with the master planning of four Park Master Planning municipal park sites. Many different user groups were competing for practice Zimmerman, MN and play space, necessitating an analysis and review of the current system, as well as planning of four sites to maximize park amenities and clearly define the role each park would play in the future development of both youth and adult recreation. A focus group, consisting of representatives from each sports organization, the school district, the Park Commission, and interested citizens, participated in the process and helped guide the design and refinement of the park plans. Minnesota State Fair Loucks provided services including landscape architecture for an extensive Grandstand renovation of the historic State Fair Grandstand. The project includes a new Saint Paul, MN performance area, seating and concession areas and public plazas adjacent to the new elevator and stair towers. Loucks worked closely with the project team on a very aggressive schedule to complete this significant facelift to a historic landmark on time and within budget. Gleason Fields The center of a large planned 600 -unit housing development. The park is Community Playfield heavily used for both youth and adult recreation programming with a wide Maple Grove, MN variety of sports being played at the same location. The project included three soccer fields, two softball fields, one baseball diamond, and a flex field mostly used for youth football. In addition to field sports, the park also contains two hockey rinks and free skate area with a warming house, a large children's playground, basketball courts, and a significant trail system linked with many areas of the city. A key element to this project was protecting steep slopes and minimizing future maintenance costs through the use of native grasses and naturalized plantings. EDUCATION Bachelor of Science Environmental Design I North Dakota State University Bachelor of Science Landscape Architecture I North Dakota State University REGISTRATIONS Minnesota 26017 1 South Dakota 6048 1 North Dakota 42 1 Iowa 00578 1 Wisconsin 521-14 PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL DOWNTOWN PUBLIC REALM IMPROVEMENTS Shakopee, MN " ..: ......... rar8 i ;.. f•" arab Y �t js s� we,y- PROJE� T DESCRIPTION i■ LOUCKS AT -A -G LANCE • Loucks worked with the City to develop a vision, and design solutions, in order to enhance four prominent locations in Downtown Shakopee. • Loucks' design incorporates elements which tell the story of Shakopee. Important areas of focus include the area's rich Native American history and culture, historic Downtown settlement, the Minnesota River, and a celebration of modern-day Shakopee. • The plans and graphics generated excitement among local business owners who were eager for new public gathering spaces downtown to attract new users. Over the past 40 years, multiple studies have been conducted in Downtown Shakopee. The City hired Loucks to review past plans and translate historical recommendations into actual design solutions to form a vision to enhance the public realm in Downtown. Loucks conducted additional analysis to determine the four major project spaces that would have the largest impact to Downtown. Design solutions created better gateways into Downtown, dynamic public gatherings spaces to accommodate a variety of events, and increased awareness and connections to Huber Park. PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL CITY CENTER STREETSCAPE New Hope, MN r� r �r r r�ri' nuuurr+�Sq 7i7rn'� r k t PROJECT DESCRIPTION 'r LOUCKS 4�s AT -A -GLANCE • Loucks' streetscape design creates a unique sense of place and enhances the New Hope City Center by incorporating new gateway features, banner columns, custom arbors, and seating areas. • Streetscape improvements were designed to tie into future redevelopment areas, including improvements to the existing City Hall. • Narrowing an overly -wide existing two-lane street created room within the right of way for pedestrian realm features, including a 10' wide multi -use sidewalk, street trees, and landscaped boulevards. New Hope was looking to create an identifiable and unique area within its city border. New Hope's City Center has been the home of several public uses such as city hall, the public pool, fire station and Civic Center Park. Existing strip malls and the previously abandon K -Mart store along with multi -family housing were the primary private users. In an effort to create a remarkable community space, the City took advantage of the momentum created by a new Hy -Vee project to implement a new streetscape project. The streetscape design incorporates unique elements including banner columns, arbor structures, and includes gateway entry features to welcome users to the new City Center. The main thoroughfare is designed to convert, as needed, into a large public gathering space, bringing people together for community events. � � j. v-..... ; .. -.- i\ PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL THE HUB AT BEACON BLUFF HISTORIC PLAZA & URBAN PARK Saint Paul, MN •*9WWs� PROJECT DESCRIPTION i■L®uC S AT -A -G LANCE • Main walkway of pervious pavers infiltrates stormwater, collected via subsurface piping, to an underground cistern used for irrigation. • Indiana limestone panels, salvaged during demolition of the 3M buildings, are re -purposed as cladding for identity and interpretive signage. • Interpretive panels, and interactive art installations, highlight sustainable design practices and educate visitors on the benefits of "Next Generation" development, an approach which reduces environmental impact and focuses on sustainable methodologies. In 2008, the Saint Paul Port Authority initiated its largest brownfield redevelopment and revitalization effort since 1980 when it acquired this 61 -acre site, previous home to 3M Company's headquarters. Loucks' landscape architects led a community engagement process, which established a "Next Generation" redevelopment theme for The HUB, an urban park which incorporates historic, industrial and sustainable elements of the site. The HUB and Plaza were implemented as part of the public process to comply with Section 106 of the National Historic Preservation Act (Section 106) for funding the client received from the national EPA Brownfields Revolving Loan Fund. The design theme includes subtle references to 3M's local history and impact on the community. The gently flowing ribbons of paving and circular forms throughout the campus imitate the spools of tape and drums of sandpaper once manufactured onsite. Loucks collaborated with the design team to integrate a series of interactive art installations, the largest of which illustrates the site's underground stormwater collection management system. Interpretive panels and custom signage link visitors to real time data showing infiltration rates, gallons treated, and overall impact of the site's cutting edge stormwater system. The HUB at Beacon Bluff demonstrates how a diverse group of stakeholders successfully replaced infrastructure, jobs and a tax base by transforming a brownfield site into a modern, thriving campus. 4,_ t low "A .. PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL CENTRAL PARK BAND SHELL Red Wing, MN PROJECT DESCRIPTION :■ LOUCKS AT -A -G LANCE • Attractive and functional venue for community events • Red Wing's "Community Living Room" • Site was the original location of Hamline University Loucks staff prepared a concept plan and construction documents for site improvements for development of the Central Park Band Shell in Red Wing. The design of the structure focused on creating an attractive and functional venue for community events, which complimented the surrounding buildings. We collaborated closely with the architect as well as Red Wing city staff during the planning, design and construction phases of this highly visible and exciting project. PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL SEVENTH PLACE MALL Saint Paul, MN PROJECT DESCRIPTION :■ LOUCKS AT -A -G LANCE • Loucks' site design involved intricate brick pavers, aesthetic lighting, street furnishings, and landscaping • Home of Seventh Place Market • Features outdoor dining plazas and public art displays • Provides critical pedestrian access to business, retail, housing, and theater venues Loucks provided a full complement of landscape architectural services to the City of Saint Paul on this high -visibility project. Specifically, Loucks selected and designed the mall's decorative brick paving, lighting, street furnishings, and landscaping. Located between Cedar and Wabasha, Seventh Place Mall is home to Seventh Place Market, a popular extension of the Saint Paul Farmer's Market. The mall serves as a critical link between Rice Park and downtown Saint Paul, and provides valuable pedestrian access to Treasure Island Center, the former Macy's site which is currently under redevelopment. PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL MAIN STREET PEDESTRIAN WALKWAY ■ Stillwater, MN s L O U C KS AT -A -G LANCE • Loucks worked closely with City staff and the architect on the development of a master plan for North Lowell Park and Pedestrian Plaza in Downtown Stillwater and construction/implementation plans for the Pedestrian Plaza. • $870,000 downtown project paid for with TIF money and city's capital outlay funds • 716 sf Public Restroom • Project included pergola, colored concrete and bike racks PROJECT DESCRIPTION Loucks worked closely with city staff and the architect on the development of a master plan and construction documents for the Main Street Pedestrian Walkway to link downtown Stillwater to Lowell Park along the river. Design development included coordination with all City departments along with community open houses for public input. Key to the success of this project was our ability to incorporate design elements and material selection which complimented the historic downtown character. The finished project includes a decorative concrete walkway, large pergola structure, natural stone walls, brick and cast stone columns, sitting and dining areas, ornamental fencing, a public restroom and adjacent landscaped areas. PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL STREETSCAPE PORTFOLIO : ■ Lo Ks MINNEAPOLIS • 4011 Street Greenway • Godfrey Park Redesign • Grandview Redevelopment Area • 5011 & Vernon Streetscape • Victory Memorial Parkway SAINT PAUL • Capitol Approach & Visual Corridor • Downtown Entrance Enhancement • East 7th St./Arcade St. Commercial Area Streetscape Improvements • East 7th Street Bridge • East Kellogg Boulevard Streetscape • Energy Park Streetscape • Gateway Park/Raymond Avenue • International Market Place • University Avenue • Irvine Park Historic District • Railroad Island Neighborhood • Rice Street/University Avenue Study • Seventh Place Mall • Summit Park Urban Design Study • Little Canada Streetscape & City Entrance I Little Canada, MN • Main Street Ped. Plaza and Walkway Stillwater, MN DULUTH • 3RD Street Corridor • 4th Street Redevelopment OTHER • Andover City Campus I Andover, MN • Central Ave Business District Columbia Heights, MN • Central Business District I Osseo, MN • Cloquet Downtown Streetscape • Commercial District I Owatonna, MN • Downtown Plan I Forest Lake, MN • Downtown Riverfront I Hastings, MN • Master Plan, Downtown Streetscape and Entrances I Little Falls, MN • Downtown Streetscape and Town Square Construction I Biwabik, MN • Ellis Avenue and Redevelopment Plan I Ashland, WI • Granite Falls Downtown Revitalization LaGrande Avenue I Princeton, MN • New Hope City Center Streetscape New Hope, MN • Red Wing Downtown Sidewalk and Streetscape Improvements • Rice Lake Main Street Program • West Broadway Streetscape Study Forest Lake, MN • Worthington Downtown Streetscape Improvements I Worthington, MN PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL COMPREHENSIVE PLAN AND SMALL AREA PLANS Ashland, WI PROJECT DESCRIPTION mo LOUCKS AT -A -GLANCE • Successful grant applications for Smart Growth and Coastal Management Funding • Strong public participation • Special emphasis on economic, natural resources and coastal management issues The team led by Loucks staff prepared both a "smart growth" Comprehensive Plan and a Small Area Plan for the City of Ashland, Wisconsin. We also prepared special area plans for redevelopment of East Main Street and development of 300 acres of vacant land in the southern Ashland. The plans were completed during the summer of 2003. Key features of this planning process included preparation of successful grant applications for smart growth funding and coastal management funding. We had a strong public participation process that included a broad-based, 28 -person steering committee, subcommittees for each element of the comprehensive plan, community open houses, and a community survey. Special emphasis was placed on economic, natural resources, and coastal management issues. BINSFIELD ROAD / ELLIS AVENUE NEIGHBORHOOD PLAN PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL NV1 Pvi,T Mw • nm q.Oamtnnm 1•M S C .Y ::. ��jj� 1 , m9_lCyfipfL y. M � it TC \ 1 q is e q Ali �y,m PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL HOURLY RATE FEE SCHEDULE Effective January 1, 2017 :■ LOUCKS Services performed on an hourly basis will be invoiced based on actual hours worked in accordance with the following itemized staffing descriptions. Reimbursable external expenses including, but not limited to, sub - consultants, duplication, messenger service, travel, postage and expendable field supplies will be billed to the client at the actual rate, plus 10%. DISCIPLINE JOB CLASSIFICATION HOURLY RATE Planning Senior Planner.................................................................$175 Senior Site Designer ..........................................................120 Landscape Architecture Principal Landscape Architect ...........................................175 Senior Landscape Architect ...............................................143 Landscape Architect ..........................................................127 Site Design Technician ......................................................115 Engineering Principal Engineer..............................................................187 Senior Project Engineer I Manager...................................168 Project Engineer I Manager...............................................150 Engineer in Training (EM ..................................................125 Senior Engineering Technician..........................................112 Engineering Technician.......................................................95 Senior Construction Representative .................................125 Construction Representative...............................................95 Surveying Principal Surveyor..............................................................187 Senior Surveyor.................................................................160 Project Surveyor (LSIT) ......................................................130 Senior Survey Technician ...................................................115 SurveyTechnician................................................................98 1 Person Survey Crew*......................................................156 2 Person Survey Crew*......................................................210 *For Projects Requiring Certified Health & Safety Training Add Per Employee.....................................48 Scanning 3D Imaging Crew Chief with Scanner...............................280 3D Imaging Technician ......................................................140 Graphics Graphic Designer...............................................................120 Graphic Technician............................................................102 Administration Administration Assistance (Clerical.....................................78 Reimbursable Expenses Mileage.............................................................. per mile 0.54 Mylar Film.............................................................. each 25.00 Plan Size Photocopies I Blueprints .......................... each 2.50 Photocopies - Black & White (8 1/2 x 11) .................. each 0.10 Photocopies - Color (8'/2 x 11) ................................ each 0.50 Photocopies - Black & White (11 x 17) .................... each 0.15 Photocopies - Color (11 x 17) .................................. each 1.00 PLANNING I CIVIL ENGINEERING I LAND SURVEYING I LANDSCAPE ARCHITECTURE I ENVIRONMENTAL Over 32 years of Experience Offering Solutions to your Real Estate Challenges Maxfield Research & Consulting is a full-service research firm providing timely and comprehensive real estate market information and analysis that is critical to the success of our clients. With over 32 years of experience in real estate market feasibility and consulting, our expertise enables us to offer solutions to difficult challenges. We assess the needs of each project, anticipate problems and provide solutions. We work closely with each client to assure our research data and analysis provide exactly the information needed in planning and developing new projects. We provide customized studies designed to deliver strategic framework for each of our clients' objectives to optimize land use and value of their real estate needs. Developing dynamic relationships and delivering strategic solutions has earned us our clients' confidence in our expertise. Our broad experience and varied customer base includes public, private and institutional clients seeking crucial information in making decisions regarding the latest trends in the real estate industry. Our Clients Public Sector—recommendations provide decision makers a guide to future planning. Strategic counsel on market trends and real estate activities assists clients with a value added service Private Sector—provides clients with objective and unbiased advice to position themselves to maximize opportunity and reduce risk Institutional Sector—extensive experience Maxfield is a local, regional, national and international player in the real estate con- serving broad spectrum of clients with sulting industry. unique organizational needs. Examples of Our Services Residential—Assist with information on multifamily, senior housing, tax credit, master planned communities, residential scenarios and more. Commercial—Analysis for retail, office, industrial and hotel space working with private developers on specific projects Land Use—Highest and best use assessments, redevelopment and development issues, collaborating with planning consultants to provide market data and support land use recommendations. Special—Providing expert testimony and litigation support, economic impact analysis, financial pro -formas, etc. Consulting Services—custom analysis according to specific needs, specified aspects regarding floor plans, unit mix, premium pricing assessments, competitive shopping and more. MAXFIELD RESEARCH & CONSULTING LLC 7575 Golden Valley Road Sulte 385 Golden Valley, MN 55427 w maxfieldresearchxom Phone: 612-338-0012 Fax: 612-904-7979 Research that breaks ground.... Our Staff Mary Bujold, President Matt Mullins, Vice President & Business Development Joe Hallman, Senior Associate Brian Smith, Senior Associate Dan Gatchell, Senior Associate Rob Wilder, Associate Jessica Van Voorhis, Associate Max Perrault, Associate Anika Steele, Administrative Asst. Maxfield Research & Consulting LLC Research that breaks ground.... General Background Matt Mullins brings over 16 years of real estate consulting and advisory service experience to Maxfield Research Inc. Matt has managed and directed real estate analysis projects locally, regionally, and nationally for a broad spectrum of private and public sector clients. Matt's experience canvasses a variety of real estate and land use types, including: single-family and multifamily housing, commercial, industrial, mixed-use, hospitality, entertainment, tourism, transit -oriented developments, among others. Matt is a trusted advisor whom industry leaders regularly rely on his forthright insight into the real estate market. Matt frequently presents real estate findings and emerging trends to public sector entities and professional trade organizations. In addition to his strategic research and consulting responsibilities, Mr. Mullins also manages and implements business development strategies and marketing initiatives for Maxfield. Furthermore, Matt oversees and mentors other Maxfield advisors. Mr. Mullins joined Maxfield January 2003. Prior to joining Maxfield, Matt previous experience was as a consultant for other nationally and globally - based advisory service firms providing real estate advisory services. providing real estate advisory services. Experience Highest & Best Use Studies Comprehensive Housing Redevelopment and Adaptive Reuse Master -planned Communities Apartments & Condominiums Senior Housing & Retirement Communities Single-family Homes & Townhomes Retail, Commercial, & Industrial Hospitality & Conference Centers Golf Courses & Marinas Mixed-use Development Transit -Oriented Development Resort/2nd Home Communities Student Housing Financial Analysis Maxfield 7575 Golden Valley Road Suite 385 Golden Valley, VIN 55427 www.max8eldresearch.wrh Phone: 612-338-0012 Fax: 612-904-7979 E-mail: mmullins@maxfieldresearch.com Matt Mullins Vice President & Business Development Professional Organizations Urban Land Institute (ULI) Sensible Land Coalition (SLUG) National Association of Realtors (NAR) Minnesota Association of Realtors (MAR) Minneapolis Association of Realtors (MAAR) Builders Association of the Twin Cities (BATC) National Association of Home Builders (NAHB) Education Bachelor of Arts in Urban Studies & Geography St. Cloud State University Mini -Masters in Real Estate Development Mini -Masters in Investment Real Estate University of St. Thomas Registration and Licenses Licensed Real Estate Broker in the State of Minnesota Maxfield Research & Consulting LLC Research that breaks ground.... General Background As a former city planner and commercial real estate professional, Joe has nearly 20 years of experience in the research, analysis and presentation of data relevant to the real estate industry. He has expertise in commercial real estate, housing, city planning, Geographic Information Systems mapping and demographic analysis. Prior to joining Maxfield Research, Joe was a member of the national research team for Cushman & Wakefield, one of the world's largest commercial real estate firms. In this role, he conducted research and analyses focusing on the office, industrial and retail real estate markets in the Twin Cities Metropolitan Area. Before joining the commercial real estate industry, Joe was a planner for the following organizations: City of Columbia Heights, Minnesota; Arrowhead Regional Development Commission in Duluth, Minnesota; and, Peoria County, Illinois. As a planner, he contributed to the creation of multiple comprehensive plans, land use studies, zoning ordinances and site assessments. Experience Retail, Office and Industrial Real Estate Hotel Feasibility General Occupancy Rental Housing Market Potential Analyses Comprehensive Housing Plans Senior Housing and Retirement Communities For -Sale Housing Student Housing Maxfield Bassa & G- Ons afflng 7575 Golden Valley Road Suite 385 Golden Valley, MN 55427 v .maxfieldresearch.com Phone: 61233&0012 Fax: 612-904-7979 E-mail: jhollman@maxfieldresea mh.com Joe Hollman Senior Associate Education Bachelor of Science in Geography University of Wisconsin at La Crosse PREVIOUS PROJECT EXPERIENCE — SMALL AREA PLANNIING Maxfield Research and Consulting, LLC Client: City of Rosemount Maxfield Research and Consulting, LLC was engaged by the City of Rosemount to study the potential for various real estate types Contact: Anthony Nemcek to be developed within the Downtown area of Rosemount, Min - Planner nesota. Uses evaluated included for -sale multifamily housing, (651) 322-2051 general occupancy rental housing, senior housing, office, and re- (952) 472-0604 tail. The analysis concluded with an assessment of the number Completed: October 2016 of new housing units and the amount of new commercial space Completed: June 2013 that could be supported in the Downtown area. Recommenda- tions for a strategic implementation guide were provided. Client: City of Edina Maxfield Research was engaged by Peter Musty LLC to be part of a consulting team to prepare a small area plan for the Contact: Peter Musty Wooddale/Valley View area of Edina, Minnesota. Our scope of (651) 757-1501 work included the creation of a demographic and economic pro- Director file for the study area and an evaluation of real estate market (952) 472-0604 conditions, including: general occupancy rental housing, for -sale Completed: October 2014 multifamily housing, senior housing, office, and retail. The mar- Completed: June 2013 ket study concluded with an assessment of the number of new housing units and the amount of new commercial space that could be supported in the study area along with recommenda- tions for the tvoe(sl of uses most suitable for the neiehborhood. Client: City of Mound Maxfield Research was engaged by the City of Mound to evalu- ate real estate market conditions and to assess the development Contact: Sarah Smith potential for various real estate product types in the Downtown Community Development Business District of Mound, Minnesota. The study included a Director supply and demand analysis for retail, office, lodging, and multi - (952) 472-0604 family housing. Recommendations were provided to strengthen Mound's ability to attract new business and residents to the Completed: June 2013 community. These recommendations were intended to support the City's business and economic development initiatives. MAXFIELD RESEARCH AND CONSULTING, LLC • . CONSULTING ENGINEERING TRAFFIC FORWARD Company Information Spack Consulting is part of the Spack Enterprise family of businesses, all dedicated to providing quality transportation products and services. For nearly two decades, government agencies, architects, developers and consulting engineering firms have worked with Spack Consulting for their sound solutions to traffic issues. Since its inception as a one-man shop in 2001, Spack Consulting has grown in terms of employees, capabilities, and practice area. Originally focused on traffic impact studies, Spack Consulting is now adept at all aspects of traffic engineering. We list the following five broad services available to our clients: • Traffic Studies—although many different forms of traffic studies exist, the basic process consists of data collection, analysis of the existing and future/proposed transportation network, and developing solutions for identified issues. • Travel Demand Management Plans — plans for implementing measures to reduce single - occupancy vehicles on the road, particularly during the peak hours. • Parking Studies— determining the parking demand and necessary parking supply for developments, which can, in some cases, establish infrastructure needs better than set guidelines and ordinances. • Traffic Signal Timing — prepare the system timing for one or more intersections under traffic signal control. Our timing plans range from a single general plan to multiple plans based on time of day or traffic volumes. • Design — while our focus is on traffic studies, we often work with a client's prime civil engineering consultant on specific traffic/transportation improvements, which can include traffic signal or roundabout design, signing and striping, and/or parking layouts. Beyond the basics, the company prides itself on providing flexible services to meet its clients' needs. This commitment shows through our standing as traffic engineer for several cities. We provide trusted traffic expertise and knowledge to complete new or re -development impact studies, answer general traffic questions (i.e. speed limit procedures, stop sign requests), and develop methods or procedures to answer unique questions (such as trip generation for non-standard developments or the traffic impact of eliminating a thru route). Beyond our Spack Consulting client work, we spend a considerable amount of our own time examining the way studies are performed and answering our own traffic questions. This work has produced white papers, design guides, webinars, and manuals currently used by professionals around the world, including over ten universities. Our goal is to help advance the traffic engineering profession, improve the way traffic studies are performed, and increase our own knowledge to ultimately result in better traffic solutions and a safer trip for all users whatever their mode of travel. You can check out our "Less Boring Side of Traffic Engineering" at MikeOnTraffic.com. Whether located in our home state of Minnesota or another state from coast to coast, we are here to help you with your traffic solutions. PO Box 16269, St. Louis Park, MN • • 56416 888.232.5512 www.SpackConsulting.com Spack CONSULTING ENGINEERING TRAFFIC FORWARD ----- - - - - -- ---_.. Bryant J. Ficek, PE, PTOE Bryant is the Vice -President of Spack Consulting where he is responsible for the firm's traffic engineering and transportation projects. He has successfully completed projects for both private and public clients, working as an impartial expert to determine the most appropriate traffic options. With extensive experience with public outreach, Bryant is comfortable talking with the public, formally presenting information to a City Council or County Board and debating finer technical points with professional colleagues. Traffic Studies: Bryant's traffic and transportation studies cover a wide range, from a simple intersection turn lane review to a detailed corridor evaluation to a comprehensive transportation plan for a City or County. These studies typically have the common elements of an operational analysis of traffic volumes and safety assessment of historic crashes and future risk. Other parts of a traffic study may include access management, an overall roadway network evaluation, a transit analysis and/or an assessment of non -motorized vehicle amenities. Design: Bryant has a wide range of design experience, leading projects from analysis through construction. His experienced has been focused, in particular, on signal design, roundabout design, signing and striping, and traffic control. Memorable projects include two multi -lane roundabouts on State Highway 22 in the City of Mankato and serving as traffic engineer/maintenance of traffic (MOT) engineer for the 1-35W/4' Street Ramp Design -Build in Minneapolis. Parking Studies: Parking can be an integral part of the traffic study process; important to minimize in terms of site impacts and important to maximize so drivers can easily find a spot. In addition to standard parking assessments versus codes, Bryant's parking studies have lately involved analysis of current use and evaluation of overlapping use between sites. Traffic Signal Tune -Up: A recently added service for Spack Consulting that includes traffic counts, evaluation of signal timing, and minor maintenance of the signal system (such as ensuring the detectors work). Bryant has led the development of this service and is currently working with various Cities to provide tune-ups of their local systems. Traffic and Transportation Research: In addition to co-authoring the Traffic Study Manual with Mike Spack, Bryant has completed and continues to work on various types of traffic research. This research provides him a better understanding of traffic engineering and develops information that has proven useful while completing other traffic and transportation studies. Other examples of recent research projects include a Comparison of Traffic Analysis Software packages, local Trip Generation Rates, and local Parking Generation Rates. Traffic Engineer • . CONSULTING ENGINEERING TRAFFIC FORWARD Mr. Swing is a Traffic Engineer with over 30 years of traffic engineering and transportation planning experience. He has worked extensively in both the public and private sectors with an emphasis on conducting traffic impact studies and mitigation designs. Vern offers strong expertise in representing complex traffic considerations to public agencies. Prior to working for the private sector, he gained 10 years of increasingly responsible signal design and operations experience as a Special Projects Engineer with the Washington State Department of Transportation. Vem pursued a career in traffic engineering due to its blend of art and science. He dislikes "cookbook" answers to traffic problems, and regularly challenges conventional answers to traffic questions to find an optimal solution. While Vernon has worked on a wide variety of engineering projects throughout this career, he has a passion for eminent domain projects which allow him to find creative ways to assist his clients. Traffic Studies: Vem's experience covers traffic and transportation studies across numerous platforms — traffic impact studies, access management, environmental documentation, and corridor evaluations. He works carefully to understand the goals and objectives of a study before moving into analysis and crafting solutions to obtain those goals. Vern has extensive proficiency in talking with the public, in both formal presentations and informal discussions to achieve buy -in from all parties. Design: Vern has been the project principal or traffic engineering manager on a number of corridor design projects, including MnDOT Design -Build projects. Through design processes, Vern seeks a balanced approach, ensuring aspects beyond car mobility is considered, such as parking conditions, bicycle access, and pedestrian facilities. Traffic Signal Tune -Up: A recently added service for Spack Consulting, Vern brings over a decade of direct experience improving traffic flow through signals to reduce the delays and frustrations of motorists. He is becoming an integral part of this new service that includes traffic counts, evaluation of signal timing, and minor maintenance of the signal system. Parking Studies: An integral part of the development process, examining parking can be a stand-alone study or in conjunction with a traffic study. Vern's studies work to ensure proper access to and circulation within parking lots as well as provide sufficient parking for the expected demand. Traffic and Transportation Research: One aspect that brought Vern to Spack Consulting was its focus on research to improve transportation globally. He enjoys working on the cutting edge of innovation and exploring where new technology will take our field of study. His current interest and work involves autonomous vehicles and their impact on development, parking needs, and driver behavior. Vernon Swing, PE Trak Engineer • .Lai :11CONSULTING Transportation Plan pr IENGINEERING TRAFFIC FORWARD City ®f do ove/„ Starting in May of 2014, the Metropolitan Council adopted a series of documents (Thrive 2040, 2040 Transportation Policy Plan, 2040 Regional Parks Policy Plan, 2040 Water Resources Policy Plan, and the 2040 Housing Policy Plan). In addition, on September 17, 2015, the Metropolitan Council issued the 2015 System Statement for City of Andover. Following the receipt of this system statement and the system plans, the City of Andover is now obligated to review and amend its comprehensive plan by the end of 2018. This includes an update of the City's Transportation Plan. Bryant Ficek, Vice -President of Spack Consulting, was involved in the initial development and subsequent update of the City's Transportation Plan. The City turned to Bryant again to assist with this latest update and provide the necessary oversight and planning for their transportation system. The work has been sub -divided into two basic parts; reviewing and updating. The review component includes examining the data and determining if the information is still relevant and should remain in place. For example, the plan's goals and objectives were thoroughly reviewed and updated previously. This current work is now evaluating those goals for adjustments, if any. The update component is directed toward new information to obtain along with associated analysis of the data. Examining the most recent crash data, determining and analyzing 'hot spot' intersections, and reviewing the latest trail network all fall under this category. This project is expected to produce a draft later this fall for review by the City, adjacent agencies, and the Metropolitan Council. Beyond satisfying the basic requirements for the update, this plan will be a useful and informative guide for City staff and its residents over the next ten years. Primary Client Contact: Dave Berkowitz, Director of Public Works/City Engineer, d.berkowitz@andovermn.eov, 763-767-5133 • . CONSULTING City Traffic Projects ENGINEERING TRAFFIC FORWARD City of Woodbury While Project Manager Bryant Ficek's history within the City of Woodbury started many years ago, Spack Consulting was formally approved as part of the City's consulting pool in 2015. Since that time, we have completed multiple traffic studies for the City and view ourselves as a valued member of the City's engineering and planning team. Beyond formal studies, we also provide general assistance to answer various traffic questions, review proposed site changes that may impact operations (like parking adjustments from parallel to angled) and provide information on important traffic methods or technologies. The City has also partnered with Spack Consulting in completing research outside of the standard traffic study. Woodbury has been the site of multiple collections for local trip generation data, reviewed new traffic manuals like the Traffic Engineer's Correspondence Guide, and provided feedback on various ideas underdevelopment. Recent projects within the City include: • Summerlin Property Development Traffic Impact Study • Tower Drive Proposed Closure Impacts • City Place Apartments Traffic Impact Study • Stillwater District Elementary School Traffic Impact Study • Thomas Drive Intersection Analysis • Wozniak Residential Development Traffic Impact Study • Bailey Road and Benjamin Intersection Traffic Control Review • Woodbury Traffic Signal Timing Updates • Thone Property Development Traffic Impact Study • Cehlke Property Traffic Impact Study Update (currently ongoing) • Woodbury Lakes Parking Review • Woodbury Lakes Proposed Expansion Trip Generation and Traffic Impact Study (currently ongoing) Primary Client Contact: Tony Kutzke, Principal Engineer, tonv.kutzkeC@woodburvmn.eov, 651-714-3593 Budget: Various Schedule: Various Similarities: Traffic Counts, Traffic Forecasts, Intersection and Corridor Evaluations (including capacity analyses, safety assessments, and bicycle/pedestrian reviews), roadway network evaluations, school and park plan reviews F w , - Navarre Area Plan L a n d U s e P I a n n i n g S e r v i c e s City of Orono, Minnesota L August 4,2017 Mr. Jeremy Barnhart Community Development Director City of Orono 2750 Kelley Parkway, Orono MN 55356 RE: Request for Proposal for City of Orono's Navarre Area Plan Dear Mr. Barnhart and Members of the Selection Committee: Navarre isthe historic core of the City of Orono.This distinctive district in the heart of Lake Minnetonka reflects both the area's historic lake district characterand it's continual evolution to meet current needs and desires.The Navarre Area Plan is intended to provide an area vision and framework that will assist the community in preserving whatthey love and value about Navarre, while also setting a course forfuture change that is compatible with community character with supportive infrastructure. SRF is excited forthis opportunity to partner with the City, Navarre businesses, and residents to create a community -driven vision for Navarre. SRF has a strong background in collaborating with communitiesto shape visions area's that define the heart of the community,such as our work with downtown Wayzata and downtown Stillwater. We are recognized for our abilityto develop comprehensive visions that integrate numerous urban systems, such as land use, multi -modal transportation, utilities, and natural resource protection into a distinct place that reflects the community's underlying character and values. We understand that broad and transparent stakeholder involvement is needed to shape a consensus -driven projectthat meets the needs of diverse user groups.The SRFTeam provides: • Proven expertise in facilitating thoughtful engagement with authentic listening and sharing of information between stakeholders to develop understanding and reach consensus. • Engaging and tested physical planning techniques thatfind a pleasing balance between numerous competing needs and desires. • Expertise in understanding the relationship between land use and traffic generation. • Keen insight into bicycle and pedestrian condition as SRF was the primary designer of the Dakota Rail Regional Trail and has designed numerous streetscape projects As you review our proposal, you will identify the key elements of SRF's approach that: 1. Enables deep and lasting stakeholder "buy -in". 2. Facilitates a successful visioning process which: - Is forward thinking and visionary - Addresses issues in a creative, multi-disciplinary fashion - Accounts for actual physical conditions and operating - Is attainable with readily available resources constraints 3. Develop and implement plans embraced by key participants who support the outcome and will work together towards achieving the identified goals. Thank you for the opportunity to submit our qualifications. We look forward to discussing in more detail how we can collaborate with the City in progressing Navarre towards your community's desired vision. Please do not hesitate to contact me at (651) 333-4120 or at jgiese@s4consulting.com. Sincerely, Joni tGiese,*ASLA, AICP jgiese@srfconsulting.com www.srfconsulting.com One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447-4443 1763.475.0010 Fax: 763.475.2429 I I Contents General Information.................................................2 Project Understanding.............................................5 Project Approach and Public Engagement ..............6 Project Team and Experience....................................9 Schedule................................................................ 31 Total Consultant Cost and WorkTasks.................... 32 General Information SRF Consulting Group, Inc. is a full-service consulting firm with a broad base of award-winning planning, landscape architecture, engineer- ing, and design services. SRF was established in 1961 and is headquar- ted in Plymouth offices in Minneapolis, Minnesota; Bismarck, and Fargo, North Dakota; Madison and Milwaukee, Wisconsin; and Omaha, Nebraska. We employ 350 professionals who work with public and private sector clients acros! the Midwest. Although every community has unique needs, they often have many challenges in common as well. These can include managing rapid growth, revitalizing neighbor- hoods, and encouraging active transportation. Planning for the short- and long-term future is an important part of responding to change.The creation of an area plan provides the community with a framework that will help them guide future change to support their long-term vision. SRF's approach to community planning integrates land use, transportation, recreation, urban design and the environment, with an eye on safety,funding and implementa- tion. We develop creative solutions and practical implementation strategies. SRF's urban design experts synthesize community visioning and land use planning, multi -modal transportation planning, landscape architecture, municipal engineering, and water resource engineering together to create vibrant places that are valued by the community. In addition, SRF understands the need for public engagement and outreach—gaining public support is critical to policymakers as they work through decisionsabout land use,zoning, aesthetics, infrastructure mod- ifications, redevelopment, public facilities, and funding. Land Use Planning • Development Trends Analysis • Public Policy Development • Comprehensive Plans, small Area Plans, and Corridor Studies Streetscape and Urban Design • Pedestrian Facilities and Sidewalk Improvements • Community Gateways • Boulevard and Median Plantings • Natural Resource Protection • Bicycle Circulation and Facilities • Vehicular Circulation/ParkingFacilities SRF Consulting Group, Inc. 0 a u Y eH Project Understanding Navarre is the historic core of the City of Orono. It is a unique neigh- borhood that consists of retail, office, institutional and residential uses. The City has made several attempts to develop an area plan for Navarre, but none of the plans resulted in City adoption or implementation. The goal of this project is to develop an area plan for Navarre that reflects community residents' long-range vision for the area. The plan needs to supported by a broad cross section of area residents and city elected officials. Navarre is experiencing new development interest and both com- mercial and residential reinvestment is occurring. A balanced approach is needed that facilitates new development and reinvest- ment while still preserving the historic lake community character of the area. Given its location at the intersection of two county roads that wind through Lake Minnetonka, the area experiences high traffic vol- umes and periods of congestion. Hennepin County plans to make improvements to the intersection of County Road 15 and County 0 Road 19 in 2019, which will provide a great opportunity to improve vehicular and pedestrian circulation and safety in Navarre, as well as enhance the streetscape character in this area. Three Rivers Park District operates the Dakota Rail Regional Trail located along the north boundary of Navarre. Since its opening, the trail has been tremendously popular. In the past, interest has been expressed about providing an improved trail connection between the Dakota Rail Regional Trail and the Navarre commercial area, which could provide benefits to both Navarre businesses and trail users. The Navarre area plan will primarily focus on defining community supported land uses that are appropriate for Navarre's Lake Min- netonka context. The plan will also bring forward recommenda- tions from previous planning efforts thatthe community continues to support, along with supplemental infrastructure and implemen- tation recommendations to improve the livability and vitality of the area. Navarre Area Plan I City of Orono Project Approach and Public Engagement What do you love about Navarrre? What businesses would you use? What should be changed? What do we need to know about Navarre? PUBLIC ENGAGEMENT • Navarre Area Committee (NAC) Meeting I • Community Event I • City Council and Planning Commission Presentation I DELIVERABLES Navarre value statements OHO How can value statements be manifested in physical improvements, policy actions, and business community actions? PUBLIC ENGAGEMENT NAC Meetings 2 & 3 Community Event 2 City Council and Planning Commission Presentation 2 DELIVERABLES Community vetted concepts What is the preferred vision and how will we implement it? PUBLIC ENGAGEMENT • NAC Meetings 4&5 • Community Event 3 • Planning Commission Presentation 3 DELIVERABLES • Area vision and implementation approach Supported by project stakeholders with implementable action steps PUBLIC ENGAGEMENT • City Council Adoption For this planning effort to be successful, it must be a transparent, community driven process that allows residents to dialogue with each other regarding their issues and desires for Navarre. Information needs to be provided that will allow residents to understand opportuni- ties, constraints and trade-offs associated with various development approaches. At the end of the process, the final area vision must be supported by a broad cross-section of the community and elected officials. A key component of our proposed approach is the establishment of the Navarre Area Committee. This committee is envisioned to be com- prised of representatives from the various community stakeholders who will provide insight and guidance to the consultant team and city staff. They will also function as ambassadors of the project to their fellow residents and business owners. They, along with the consulting team and city staff, will actively facilitate broader community engagement. Committee members will be recruited and selected by the City. Potential committee members may include: City council member(s); plan- ning commission member(s); business owner(s); representatives from local institutions, Hennepin County Public Works and Three Rivers Park District, and residents from the surrounding Navarre residential districts, such as the small lot historic area, the Kelly Lane area, and the Old Beach Road area. This committee structure allows community representatives to hear various perspectives, which will facilitate the devel- opment of balanced approach that sensitively addresses potentially competing interests. This approach also creates a group of stakeholders who have a strong sense of ownership in the resulting plan and who will likely function as advocates for its implementation. The Navarre Area Committee is proposed to meet five times over the course of the project. Proposed meeting topics and activities are described to the right. SRF Consulting Group, Inc. Navarre Area Committee Meetings Project introduction Review,discuss, and evaluate recommendations from previous studies to determine whether they merit continued consideration Review and refine community value statements resulting from Meeting #1 2 Review current land use/zoning and existing/planned traffic conditions to better understand implications and impacts associated with potential development 3 Review and evaluate land uses and urban design concepts 4 - Review Navarre area long-term vision and implementation approach 5 Draft report review U Walking tour Area issues, opportunities, and community values exercise Land use/urban design brainstorm exercise based on community value statements The Navarre Area Committee meetings will be a springboard for committee members to become acquainted with area issues and to pro vide them with the information needed that will help them facilitate broader community engagement. Three opportunities are proposed overthe course of the projectto share project information and to solicit broader community inputand feedback. Proposed publicengage- menttopics and approaches are described below: Broad Community Engagement Opportunities Area community values unities, and ommun Share community value 2 statements, along with land use and urban design concepts Review Navarre area long-term 3 vision and implementation approach Open house that includes a walking tour and interactive electronic polling Pop-up eventat an area destination, such as a gas station or grocery store Post concepts and comment forms on city website Open house Post information on citywebsite Finally, the public engagement approach presented here places a strong emphasis on sharing information and receiving input from elected and appointed officials consistently over the course of the project. Proposed topics and presentation responsibilities are presented below: City Council and Planning Commission presentation #1 Area issues, opportunities, and community values City project manager Planning Commission presentation #2 City Council meeting #2 Planning Commission presentation #3 City Council presentation #3 Land use and urban design concepts Land use and urban design concepts Draft Navarre area vision & implementation approach Draft report City project manager Consultant City project manager Consultant Navarre Area Plan I City of Orono U Optional Tasks The City may find value in adding the following tasks to strengthen the Navarre Area Plan: MarketAnaIysis SRF has relationships with firms who provide market analysis services. A better understanding of Navarre demographics, resident and visitor purchasing power, and market trends will assist in the assignment of land uses that can successfully support market-driven devel- opment while being supportive of community character. Traffic Analysis Land use guidance will influence future traffic conditions. SRF has extensive experience in developing traffic forecasts based on proposed land uses that can assist stakeholders in making informed land use decisions. Parking Analysis Guided land uses can also significantly impact parking needs. SRF is experienced in developing customized parking -generation modelsto determine existing and future parking supply and demand based on readily available data from local stakeholders and community plans. The model can help identify parking reservoirs and shared parking opportunities, setting the stage for "district -wide" parking is needed. Enhanced Visualizations SRF's experienced team of designers and graphic artists can develop a variety of graphic illustrations or interactive three-dimensional models that can assist stakeholders visualize the built conditions that may result from various land uses and zoning choices. Enhanced Community Engagement Every project's public engagement needs are unique and require thoughtful planning to achieve success. A community's desire for infor- mation and opportunities for input, along with a desireto reach stakeholderswho do not participate in traditional engagement approaches will influence the engagement approach used.The proposal includes one potential engagement plan, yet SRF has extensive experience using numerous othertechniques beyond what is currently proposed thatthe community may find beneficial, such as: • Cell phone surveys • Web based surveys • Interactive social media approaches - Facebook Live - Wikimapping - Story Maps - Digital Ads - Social Media Advertising • Focus Groups • One-on-one Interviews • Infographics A critical step in the process is collaborating with the city to develop an engagement plan that will work for the community. SRF Consulting Group, Iw C Project Team and Experience For this submittal, SRF has selected a talented team of individuals to provide the necessary leadership and foresight to make sure the Navarre Area Plan is successfully completed and includes an implementable vision to ensure a vibrant gathering spot for the Navarre community. Ourteam is led by Joni Giese, PLA,ASLA,AICP. Joni is a Principal at SRF and has over 20 years of experience in landscape architecture and urban design. She will be assisted by Sean Jergens, PLA,ASLA. Sean is a skilled designer who has 15 years of experience in urban planning and design and landscape architecture. Both Joni and Sean have experience in the area and understand the importance of integrating multiple viewpoints into the area plan. This allows us to best utilize our expertise to provide the most comprehensive solutions to the community of Navarre. We understand that stakeholder engagement is of critical importance and we've selected a team who understands that integrating many viewpoints into the planning process will determine the best outcome for the project. We are committed to working collaboratively with the residents, businesses, and local stakeholders of Navarre to develop a long range plan forthe development of this area. Joni Giese Sean Jergens Jennifer Quayle Rachel Burand Project Manager Urban Design Lead Public Engagement Specialist Urban Design The strength of this team lies in their ability to collaboratively plan and communicate the community's vision with the res- idents, the businesses, and visitors who make Navarre the distinct community that it is. Joni Giese, Project Manage Navarre Area Plan I City of Orono Joni Giese, PLA, ASLA, AICP Project Manager Joni has 20 years of experience in landscape architecture and urban design. Her expertise includes urban planning and design, station area planning and transit -oriented development, green infrastructure, streetscape design, trail and pedestrian planning, and complete streets. Joni has facilitated numerous projects that require an integrated approach where community infrastructure (water resources, parks/open spaces, utilities, land use and multimodal transportation) requirements must be synthesized into a vibrant, creative, and aesthetically pleasing public place. SRF Consulting Group, Inc. • Traffic Calming • Stormwater Management and Treatment Design • Transit Oriented Develop- ment (TOD) Education M.S. and M.L.A., University of Minnesota, 1996,1997 B.S., Accounting, Mankato State University, 1986 Registration Landscape Architect: Minne- sota #26993 Certification American Institute of Certified Planners #023860 Professional Affiliations American Society of Land- scape Architects 2008 President- Minnesota Chapter American Planning Association Urban Land Institute Sensible Land Use Coalition Regional Trail Master Plans,Three Rivers Park District, various locations in Minnesota. Developed three regional trail master plans (Crystal Lake,Twin Lakes and Intercity). Worked with project stakehold- ers to evaluate trail route alternatives and reach consensus on the selected trail route. A major consider- ation for each of these plans was the implementation of regional trails in established communities. Major CenterArea (MCA) Land Use, Transportation and Wayfinding Study, Eden Prairie, Min- nesota. Developed framework vision for the redevelopment of the Major CenterArea into a compact, pedestrian -friendly, amenity -rich, retail and entertainment destination within the City. The vision calls for pedestrian scaled blocks that integrate transit oriented development, LRT, parks and open spaces, along with enhanced sidewalk and trail connections. County Road 61 Corridor Plan, Chanhassen, Minnesota. Project manager for the development of a 1,400 -acre land use plan for an area bound by the Minnesota River and the river bluffs to guide future development that will achieve the highest and best use for study area properties, be responsive to the area's unique natural setting, enhance the City's tax base and create a southern gateway to the city. The Preserve Master Plan, West Fargo, North Dakota. Developed master plan (land use, circulation, park and trail system)for 300 -acre site that will host commercial, civic and residential land uses. Brooklyn Boulevard Corridor Study, Brooklyn Center, Minnesota. Led concept development for corridor pedestrian and bicycle facilities and streetscape enhancements. Developed land use transition concepts for parcels that were no longer consistent with City's vision for the roadway. Hanover Retail Market Analysis and Development Potential, Hanover, Minnesota. Developed three development scenarios for an underutilized parcel that illustrated how different land uses, designed to meet zoning requirements, would play out on the site to assist policy makers as to the highest and best use for the site. Highway 7 Redevelopment Study, Minnetonka, Minnesota. Developed redevelopment scenarios for several underutilized parcels along TH 7 that allowed city staff to better understand the redevelop- ment issues and opportunities related to the city's existing zoning ordinances. Daylighting Shingle Creek Framework Plan, Brooklyn Center, Minnesota. Managed the develop- ment of a plan for a restored creek that will revitalize the area's identity, create a recreational amenity and retail asset, catalyze economic development and restore habitat. Navarre Area Plan I City of Orono M Areas of Expertise Urban Design & Land Use Planning Experience • Urban Design Downtown Plan Update, Stillwater, Minnesota. Project manager to update the vision for Downtown • Land Use and Comprehen- Stillwater to improve access and circulation for all modes of transportation, promote year-round retail sive Planning and entertainment venues, and to enhance the public realm and connections to the St. Croix River. • Site Analysis Downtown Rogers Redevelopment Master Plan, Rogers, Minnesota. Led the development of a • Streetscape Design master plan that will guide reinvestment into the City's historic downtown district. Plan addresses land • Pedestrian/Bicycle Plan- use transitions, roadway improvements, streetscape enhancements and identifies city's role in initiating ning and Design desired development at key catalystsites. • Park & Greenway Design Wayzata Lakefront Vision Plan, Wayzata, Minnesota. Worked with city stakeholders to develop a redevelopment vision that would strengthen connections between the city's downtown and Lake Min- • Complete Streets netonka. Primary issues addressed included improved crossings of an active railroad, improved lakefront • Station Area Planning connectivity, enhanced environmental sustainability and seasonal recreation opportunities. • Traffic Calming • Stormwater Management and Treatment Design • Transit Oriented Develop- ment (TOD) Education M.S. and M.L.A., University of Minnesota, 1996,1997 B.S., Accounting, Mankato State University, 1986 Registration Landscape Architect: Minne- sota #26993 Certification American Institute of Certified Planners #023860 Professional Affiliations American Society of Land- scape Architects 2008 President- Minnesota Chapter American Planning Association Urban Land Institute Sensible Land Use Coalition Regional Trail Master Plans,Three Rivers Park District, various locations in Minnesota. Developed three regional trail master plans (Crystal Lake,Twin Lakes and Intercity). Worked with project stakehold- ers to evaluate trail route alternatives and reach consensus on the selected trail route. A major consider- ation for each of these plans was the implementation of regional trails in established communities. Major CenterArea (MCA) Land Use, Transportation and Wayfinding Study, Eden Prairie, Min- nesota. Developed framework vision for the redevelopment of the Major CenterArea into a compact, pedestrian -friendly, amenity -rich, retail and entertainment destination within the City. The vision calls for pedestrian scaled blocks that integrate transit oriented development, LRT, parks and open spaces, along with enhanced sidewalk and trail connections. County Road 61 Corridor Plan, Chanhassen, Minnesota. Project manager for the development of a 1,400 -acre land use plan for an area bound by the Minnesota River and the river bluffs to guide future development that will achieve the highest and best use for study area properties, be responsive to the area's unique natural setting, enhance the City's tax base and create a southern gateway to the city. The Preserve Master Plan, West Fargo, North Dakota. Developed master plan (land use, circulation, park and trail system)for 300 -acre site that will host commercial, civic and residential land uses. Brooklyn Boulevard Corridor Study, Brooklyn Center, Minnesota. Led concept development for corridor pedestrian and bicycle facilities and streetscape enhancements. Developed land use transition concepts for parcels that were no longer consistent with City's vision for the roadway. Hanover Retail Market Analysis and Development Potential, Hanover, Minnesota. Developed three development scenarios for an underutilized parcel that illustrated how different land uses, designed to meet zoning requirements, would play out on the site to assist policy makers as to the highest and best use for the site. Highway 7 Redevelopment Study, Minnetonka, Minnesota. Developed redevelopment scenarios for several underutilized parcels along TH 7 that allowed city staff to better understand the redevelop- ment issues and opportunities related to the city's existing zoning ordinances. Daylighting Shingle Creek Framework Plan, Brooklyn Center, Minnesota. Managed the develop- ment of a plan for a restored creek that will revitalize the area's identity, create a recreational amenity and retail asset, catalyze economic development and restore habitat. Navarre Area Plan I City of Orono Sean Jergens, PLA, ASLA, LEED AP Deputy Project Manager and Urban Design Lead Sean has 15 years of experience practicing in urban design and landscape architecture. Sean has experience with the entire planning and design process from master planning, conceptual design, construction document preparation and construction administration. Sean excels in community engagement, streetscape design, and developing visualizations that allow project stakeholders to better understand the built implications of land use and transportation plans. Sean's experience also includes natural resources planning, ecological design and the integration of native plant communities into urban environments and stormwater management projects. SRF Consulting Group, Inc. 13 Areas of Expertise Urban Design & Land Use Planning Experience • Urban Design Downtown Litchfield US -12 Corridor Study, Litchfield, Minnesota. SRF worked with the City of • Visual Quality Litchfield to understand the needs of the community and stakeholders for roadway improvements Management in a four -block section of the historic Main Street district. Sean assisted with the public engagement • Streetscape Planning and and outreach process, and developed the urban design, streetscape, and landscaping concepts forthe Design project. • Site Planning and Design Brooklyn Boulevard Corridor Study, Brooklyn Center, Minnesota. SRF helped the City of Brook- • 3D Modeling and Illustra- lyn Centerto define a future vision and identify opportunities for improvements to corridor mobility, tive Graphics aesthetics, and safety. Sean assisted by developing Streetscape design concepts and extensive graphics sota #47256 that were used throughout the public engagement process. • Native Planting Design Robert Street Improvements, West St. Paul, Minnesota. SRF assisted the City to reconfigure Robert • Park Master Planning Street to improve safety for vehicles and pedestrians. Sean was responsible for interacting with stake- • Ecological Stormwater holders, public officials, and citizens during the preliminary design phase through the preparation of Management extensive visualization graphics and renderings. Sean was responsible forthe design of the streetscape • Construction Document including pavement accents on sidewalks and medians, decorative lighting, bollards, community gate - Preparation way monuments, landscaping, and extensive tree planting in pervious paver boulevards. • Construction Observation Southwest Light Rail Transit, Eden Prairie, Minnetonka, and Hopkins, Minnesota. Sean worked and Management on the Preliminary Engineering and Final Design phases of the SWLRT project.As part of a team of landscape architects and urban designers, he worked on the conceptual site layouts, including pedes - Education trian circulation, open space and plaza layout, park and ride layout, and streetscape design forthe west Master of Landscape Architec- segment. During final design Sean worked as a key member of the multi -disciplinary consultantteam ture, University of Minnesota, to develop final station site design concepts, landscape plantings, retaining wall visual quality, and final 2004 bidding documents. Bachelor of Environmental TH 169 Highway and Landscape Design, St. Peter, Minnesota. Created a Visual Quality Manual for Design, University of Minne- Streetscape design fortheTH 169 corridorthrough St. Peter, including a ten -block section of downtown sota, 2002 that is listed on the National Register of Historic Places.The urban design concepts emphasized safe Registration pedestrian crossing of the wide thoroughfare using median islands, bumpouts, and other techniques. Landscape Architect: Minne- Sean was responsible for all illustrative and three-dimensional visualization graphics in the Visual sota #47256 Quality Manual. Broadway Avenue Streetscape, Forest Lake, Minnesota. SRF assisted Washington County with the Certification preliminary, final design, and construction of Broadway Avenue in Forest Lake. Broadway Avenue is the LEED Accredited Professional City's main commercial district and makes an important connection between Interstate 35 and their Professional Affiliations downtown and lakefront district. SRF worked closely with County and Citystaff to meet with community American Society of Land- stakeholders, business owners, and citizensto arrive at a solution that improved the safety and aes- scape Architects thetics of the corridor. Sean was responsible for the preparation of the visual quality and presentation graphics used in preliminary design and concept development, including a three-dimensional model Minnesota Native Plant and bridge visual quality graphics. He designed the streetscape concept plan, which included ornamen- tal lighting, landscaped medians, street trees, and decorative paving. He was involved in construction document preparation and oversaw implementation during construction. Hennepin County CSAH 81 Landscape/Urban Design Framework, Minnesota. Sean served as land- scape architect, helping to develop unique streetscape concepts and gateway landscape treatments for each of the communities through which CSAH 81 passes. These concepts were designed to enhance community identity, highlight commercial nodes on or near the corridor, complement adjacent land uses, and provide a safe and comfortable pedestrian and bicycle environment. Navarre Area Plan I City of Orono m Jennifer Quayle Public Engagement Specialist Jennifer serves as a Public Engagement Specialist at SRF. She's passionate about creating opportunities for meaningful public engage- ment and improving the quality of life in local communities through planning. Her expertise includes strategic stakeholder and public engagement by bridging traditional and non-traditional methods. Jennifer has played a valuable role in designing and implementing both traditional and creative public engagement methods, which include pop-up meetings, interactive public open houses, dynamic websites, social media advertising, Facebook Live streaming, and infographics, to name a few. Her use of these engagement strategies provides SRF's clients with targeted, quality, and cost-effective solutions that directly shape the decision-making process and result in project outcomes fostered through community consensus. SRF Consulting Group, Inc. MnDOT Marshall Area Highway 23 Safety Assessment, Marshall, Minnesota. Leading the public involvement effort for this project, including creating the public involvement plan; providing open house, focus group and other public meeting logistics; and setting up and monitoring online engage- ment (SurveyMonkey and Wikimapping). This assessment has a focus on reaching out to underrepre- sented populations in the Marshall community (minorities, low-income residents and senior citizens). MnDOTTH 169 Transitway/M n PASS Study, Hennepin and Scott Counties, Minnesota. Responsible for managing project communications, message development, and coordination all outreach activities. Minneapolis Impound Lot Improvements, City of Minneapolis, Minnesota. Responsible for design- ing and implementing a creative public engagement process to identify needs and areas of opportunity for improvements as part of this project. Washington County CSAH 13 (Ideal Avenue North/Olson Lake Trail North), Oakdale and Lake Elmo, Minnesota. Assisted with developing the public engagement plan and coordinating public meet- ings with area residents. MnDOT US 63 Mississippi River Bridge Approach Roadways & Bridges, Red Wing, Minnesota Navarre Area Plan I City of Orono Areas of Expertise Public Engagement Experience • Stakeholder and Public MnDOT Highway 12 Downtown Litchfield Stakeholder Involvement and Conceptual Rendering, Engagement Litchfield, Minnesota. As the outreach coordinator for the study, responsibilities included develop- • Community Relations ing the public participation plan, outreach strategies and communication materials, facilitating online • Social Media: Facebook engagement, and maintaining the project website. and Twitter MnDOT Connected and Autonomous Vehicle Marketing Outreach. Working with the GuideStar • Story Maps Board of Directors in designing the public outreach plan to engage broader entities about connected • Event Planning and and autonomous vehicle technology. She is also responsible for developing outreach materials to further Coordination educate nontechnical audiences. • Website Development City of Eden Prairie Transportation Plan, Minnesota. Jennifer is coordinating engagement efforts for the City of Eden Prairie's 2040 Transportation Plan.Targeted outreach activities include focus groups and • Stakeholder Comment pop-up meetings. Engaging and asking for input from bike and pedestrian users, youth, seniors, low -in - Tracking come, minorities, and transit riders is a focus of this plan. Education Downtown Rochester Integrated Transit Studies, Rochester, Minnesota. Assisting in educating the Bachelor of Arts in Written Rochester community about this four-part study and asking for input from residents, business owners, Communication, Minor in employees, patients, and visitors to help shape the future of transportation in downtown Rochester. Led Graphic Design, St. Catherine online engagement efforts for the first public open house, including social media advertising and Face - University, 2011 book Live streaming. Continuing Education Duluth Transit Authority Transit Development Plan Update. Leading the public involvement for this IAP2 - Designing as if study, which is focusing on engaging current and potential transit users, including underrepresented Stakeholders Matter: Under- populations, by meeting people where they are. Phase one of outreach so far has included a stakeholder standing and Engaging the workshop, pop-up meeting, community survey, and open house at the DTA Transportation Center. Spectrum of Diversity MnDOT US 59 Worthington Corridor Study, Worthington, Minnesota. As the public involvement NHI & FHWATraining - Public lead, designed an integrated public involvement plan that is focusing on outreach via traditional and Involvement in the Trans- online engagement activities. Materials were provided in English and Spanish for this diverse commu- portation Decision-making nity. Pop-up meetings were held at the Farmer's Market and King Turkey Day. Meetings were also con - Process ducted with a business group. MnDOT Marshall Area Highway 23 Safety Assessment, Marshall, Minnesota. Leading the public involvement effort for this project, including creating the public involvement plan; providing open house, focus group and other public meeting logistics; and setting up and monitoring online engage- ment (SurveyMonkey and Wikimapping). This assessment has a focus on reaching out to underrepre- sented populations in the Marshall community (minorities, low-income residents and senior citizens). MnDOTTH 169 Transitway/M n PASS Study, Hennepin and Scott Counties, Minnesota. Responsible for managing project communications, message development, and coordination all outreach activities. Minneapolis Impound Lot Improvements, City of Minneapolis, Minnesota. Responsible for design- ing and implementing a creative public engagement process to identify needs and areas of opportunity for improvements as part of this project. Washington County CSAH 13 (Ideal Avenue North/Olson Lake Trail North), Oakdale and Lake Elmo, Minnesota. Assisted with developing the public engagement plan and coordinating public meet- ings with area residents. MnDOT US 63 Mississippi River Bridge Approach Roadways & Bridges, Red Wing, Minnesota Navarre Area Plan I City of Orono Rachel Burand Urban Design Rachel has experience in the areas of urban design and landscape architecture. She has contributed in the development of urban design and park master plans, streetscape and park design development and construction document preparation. Rachel is skilled in developing graphic representations for use in public engagement activities. Prior to joining SRF's Landscape Architecture and Urban Design Group in 2015, Rachel worked as a graduate research assistant forth eTrust for Public Land during her last year of graduate school. SRF Consulting Group, Inc. M Areas of Expertise Landscape Architecture and Urban Planning Experience • Park and Recreation Fargo -Moorhead Flood Diversion Recreation Planning & Design, North Dakota. Assisted with plant - Design ing plan design along floodwall in Fargo along the Red River. • Trail Planning and Design Douglas County Kensington Rune Stone County Park Master Plan, Minnesota. Assisted with design • Streetscape Design development, created plan graphics for county park master plan. • Regional Planning and City of Duluth Lincoln and Memorial Parks Mini -Master Plans, Minnesota. Assisted with design Design development and created plan graphicsfortwo existing city parks in Duluth. • Web and Graphic Design City of Saint Paul Como/McMurray Field Area Transportation Improvements, Minnesota. Created Education plan graphics fora new traffic and parking configuration at a city park. Master of Landscape Architec- City of Eagan Park System Master Plan Update, Minnesota. Prepared presentations and conducted ture, University of Minnesota, GIS analysis for workshop sessions with City of Eagan staff and board members. Compiled final docu- 2015 ment and assisted with written recommendations. Bachelor ofArts- Environ- Hennepin County CSAH 81 Final Design from 63rd to West Broadway, Minnesota. Designed a mental Studies and Electronic planting plan with stormwater ponds along CSAH 81. Arts, Linfield College, McMin- City of Minneapolis Downtown Service Area Master Plan, Minnesota. Assisted with graphics devel- nville, Oregon, 2010 opment for both public engagement events and the master plan document. SWLRTAdvanced Design, Hennepin County, Minnesota. Created section graphics representing the landscape plan along sections of the SWLRT, and assisted with various revisionsto CAD lineworkand plan graphics. Zachary Lane atTH 610, Maple Grove, Minnesota. Designed a planting plan to slow traffic along an off -ramp. CR 19 Lake Minnetonka Regional Trail Assessment, Tonka Bay, Minnesota. Created plan and per- spective graphics representing a new pedestrian and bicycle crossing. MnDOT US 63 Mississippi River Bridge Approach Roadways & Bridges, Red Wing, Minnesota. Assisted with landscape plan and construction documents for bridge and streetscape redesign. City of Wayzata Bushaway Road, Minnesota. Assisted with landscape plan and construction docu- ments for roadway redesign. Hennepin County BNSF CorridorTrail Feasibility Study, Minnesota. Conducted GIS analysis and fea- sibility study of potential recreational trail along BNSF railroad corridor. City of Stillwater Downtown Plan Update, Minnesota. Assisted design team and created hand -drawn graphics during multi -day charrette. MnDOT 1-35W North Corridor Managed Lane Environmental Assessment and Preliminary Design, Minnesota. Created before -and -after photorealistic renderings of potential noise walls at several loca- tions along 1-35W. MetroTransit Hennepin Ave Bus Shelter; Minneapolis, Minnesota. Created before -and -after photo - realistic renderings of a new bus shelter at Hennepin Ave in Downtown Minneapolis. Navarre Area Plan I City of Orono 0 Downtown Framework Plan Update Stillwater, MN Downtown Stillwater is poised to transition from a pop- ular summer recreation attraction to a year-round retail and entertainment destination for both City of Stillwater residents and regional visitors. The recent completion of the Brown's Creek State Trail into Downtown, the antic- ipated elimination of traffic congestion in downtown resulting from the opening of the new St. Croix River Bridge in 2017, and the concurrent conversion of the Stillwater Lift Bridge to exclusive use by pedestrians and bicycles open up new opportunities to enhance the char- acter and walkability of Downtown Stillwater. The SRF Team is working with the City to re -envision their Downtown to respond to the opportunities afforded by these major infrastructure projects. We are: • Developing urban design approaches to strengthen the identity and historic character of the downtown district. • Collecting existing use data and modeling future vehicular, bicycle, and pedestrian movements to determine how existing streets can be reconfigured to enhance mobility and safety of all street users (pedestrians, bicycles, and vehicles). • Performing a market analysis to help inform the City and property owners of business types that would succeed and enhance the vibrancy of this unique setting. • Providing recommendations for convenient and clear parking and downtown access for bicyclists. SRF is also actively engaging downtown stakeholders through a variety of techniques such as walking tours, design charrettes, and meetings with focus groups, agencies, an advisory committee, and elected/appointed officials to ensure that the resulting vision is reflec- tive of the community's values and to build consensus and momentum for implementation of the Downtown Framework Plan. SRF Consulting Group, Inc. Key Personnel Joni Giese, Urban Design and Public Engagement a SRF Consulting Group, Inc. Or J7 re _ �,, " h ,t7. t� Wayzata Lake Effect - Lakefront Planning Initiative Wayzata, MN Wayzata's downtown embraces one of Minnesota's great- est assets, Lake Minnetonka, providing a unique lakefront experience for residents and visitors alike. In 2012, the City of Wayzata sought to engage as many people from the community as possible to develop a 10 -year plan for their beloved lakefront. Saint Paul River - front Corporation (SPRC), teamed with SRF, led an intensive 16 -month community engagement process which included special events, small group sessions, community -led com- mittees, interviews, surveys, community design workshops, and online surveys. More than 600 ideas from residents, businesses, and community members were compiled. PRThrough the engagement process, a set of core values that reflected the community's aspirations for the future of the lakefront emerged. These values became the framework to evaluate project ideas and to guide the vision for the lakefront. M t 1; SRF facilitated design workshops with SPRC and City staff to create a methodology to prioritize community input and produce three concepts that provided a phased implemen- tation approach for the lakefront. The final lakefront plan aimed to balance the desire to pro- mote the lakefront community through year-round attrac- tions to draw more visitors into town for a robust, vibrant downtown core, while honoring the small-town character and charm of Wayzata. SRF worked with SPRC and the City of Wayzata to identify key projects and provide preliminary cost estimates for near-term implementation. Navarre Area Plan I City of Orono Downtown Development Master Plan Rogers, MN A%- Vat Cata I yst D eve] opment Site 0� Road Network Parcel Frontage Direction Fagade Upgrade/Parking Lot Screen No Change in Parcel a • • • • Proposed Trail n --I (Hennepin County Alignment) StreetscapeTreatment (Level A). Streetscape Treatment (Level B) .•••••• Streetscape Treatment (Level C) < 1 1 Gateways Commercial/Retail % E Office - Mixed Use with Retail Frontage - Government - Church/Institutional Medical 129t - Industrial Medium Density Residential - High Density Residential - Park - Shared Parking SRF Consulting Group, Inc. F C t Deere Ln — F23 • Downtown identity and branding through streetscape enhancements and wayfinding signage • Implementation recommendations to assist the community in bringing theirvision to reality • Extensive and interactive community engagement occurred throughout the process to ensure the final master plan reflected community input, values, and priorities Key Personnel Joni Giese, Project Manager and Public Engagement Reference Sheila Cartney, City Planner/ CD Coordinator City of Rogers 22350 South Diamond Lake Road Rogers, MN 55374 763.428.0915 scartney@ci.rogers.mn.us Navarre Area Plan I City of Orono As the City of Rogers grew, the original downtown core was not ,> <` abletogrowwithitduetoexisting physical constraints, resulting $ in a majority of retail activity occurring adjacent to downtown, north of 1-94. Community members valued the traditional char- acter of the Downtown and felt it provided a community asset. Yet,they realized that redevelopment mustoccurto reinvigorate 'r this area to enable the City and downtown property owners to realize the highest and best use for this land. SRF facilitated the development of a downtown vision that P 0 °9Pr helped elected and appointed officials and city staff guide future so downtown land use transitions and infrastructure investments. 9Q The SRF team researched market conditions to inform down- town stakeholders about options for transitioning downtown land uses and interviewed downtown business and property owners to better understand their future plans. Working with City staff, key downtown stakeholders and city residents, we pre- pared a downtown redevelopment master plan that addressed: • Future land uses " "—� • Future infrastructure improvements, such as new or modi- g fieri streets, new sidewalks, improved pedestrian accessibil- ity, and new bicycle facilities • Downtown identity and branding through streetscape enhancements and wayfinding signage • Implementation recommendations to assist the community in bringing theirvision to reality • Extensive and interactive community engagement occurred throughout the process to ensure the final master plan reflected community input, values, and priorities Key Personnel Joni Giese, Project Manager and Public Engagement Reference Sheila Cartney, City Planner/ CD Coordinator City of Rogers 22350 South Diamond Lake Road Rogers, MN 55374 763.428.0915 scartney@ci.rogers.mn.us Navarre Area Plan I City of Orono F 4 Guidance forTrail Crossing Three River Park District Three Rivers Park District retained SRF to provide a range of services focused on the improvement of their trail crossings. The comprehensive assessment of trail crossing conditions involved an intensive review of trail crossing facilities, which exist in 38 cities and townships in four counties in the Twin Cities. The purpose was to examine crossings for safety issues, consistency in trail crossing treatments, and opportunities to reduce opera- tions and maintenance costs by eliminating unnecessary signage and pavement markings. SRF's final task was the development of a trail crossing guidance document to ensure safety for trail users and conform to state and national best practices in trail cross- ing treatments. SRF has reviewed trail crossing facility design and best practices documents, has compiled and synthesized relevant findings, and developed additional design process charts and trail crossing treatment deci- sion-making tools. SRF also reviewed the Three Rivers trail crossing database to identifygeneral issuesthat may be present within the park system. Based on this guidance, SRF has provided design guid- ance to Three Rivers Park District on several challenging trail crossings, such as the Dakota Rail Trail crossing of County Road 15 in Mound and the Lake Minnetonka Regional Trail crossing of County Road 19 in Tonka Bay and Shorewood. Key Personnel Joni Giese, Design Guidance Sean Jergens, Design Visualization Rachel Burand, Design Visualization SAF Consulting Group, Inc. Existing R.O.W. I ji.`Fr9kjf CFS -e'i 11F rye^ +t x• tit f rqis _ r xk t R+ Edi MSA ax�i� 7 w 43 71 ty i � K ',Y 1Ai! yf. �rt t Edi MSA ax�i� 7 w 43 71 ty 277 Regional Trail Master Plans Three Rivers Park District Three Rivers Park District has started to implement a new regional trail type within the Park District in which regional trails are incorporated into fully built -out, urban communi- ties. These regional trails provide convenient, non -motor- ized transportation options to community destinations for community residentswithin the trail service area while also providing access to the broader regional trail network and regional park system. SRF assisted Three Rivers Park District in preparing Regional Trail Master Plans for three of these new trail types: • Crystal Lake Regional Trail, an 11 -mile trail that will pass through the cities of Robbinsdale, Crystal, Brook- lyn Park, Osseo, and Maple Grove. • Intercity Regional Trail, a 5 -mile trail that will pass through the cities of Minneapolis, Richfield, and Bloomington. • Twin Lakes Regional Trail, a 4.4 -mile trail that will pass through the cities of Robbinsdale and Brooklyn Center. For each of the regional trail projects, SRF assisted the Park District with hosting community open houses. SRF also facilitated a series of task force review meetings comprised of trail stakeholders that typically included representatives of the cities where the trail would be located, Hennepin County, MnDOT, and other affected agency stakeholders that resulted in selected trail routes that were supported by all project stakeholders Two of these master plans were subsequently constructed. The Park District is working towards implementation of the remaining plan. Key Personnel Joni Giese, Project Manager Navarre Area Plan l City of Orono Brooklyn Boulevard Corridor Study Brooklyn Center, Minnesota The City of Brooklyn Center desires to reconstruct Brook- lyn Boulevard between TH 100 and 1-94 to create a vital commercial corridorthat is an amenity gatewayto Brook- lyn Center's City Center. Current land use patterns and corridor access along Brooklyn Boulevard are no longer consistent with the roadway's "A Minor" Arterial classifi- cation and traffic volumes. SRF worked with agency and community stakeholders to define a vision for Brooklyn Boulevard that is con- sistent with the City's goals for the corridor. The project addressed both land use transitions as well as roadway improvements needed to improve the corridor's mobil- ity, safety, and aesthetics. The project used a complete streets approach in which the needs of multiple trans- portation modes such as pedestrians, bicyclists, transit users, trucks, and automobiles are synthesized into an environment that safely and comfortably accommodates all anticipated corridor users. Key deliverables included the identification of future land use transition areas and a new roadway layout that incorporates access and intersection improvements, tran- sit facilities, sidewalks, trails, and streetscape enhance- ments that will attract and retain businesses along the corridor. The project implementation plan identifies smaller incremental projects along the corridor with associated cost estimates, which will assist the City in matching appropriate projects with funding opportuni- ties as they arise. SRF continues to assist the city with select corridor seg- ments currently in final design. Key Personnel Joni Giese, Project Manager& Land Use Sean Jergens, Urban Design SRF Consulting Group, Inc. 009 Ill Reference Gary Eitel, Community Development D City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 763.569.3305 geitel@ci.brooklyn-center.mn.us U'i _ Y T ACTIVITIES JGAGEMEN �® C� s® ©e® �® 30Pe^ Prezema.ions 3 Focus Houses ,p -up Groves um�Y � ncs ® Q. 3'n"'y 1 Walking Commumc Tour local Surveys ensmes.as O ® Meda seal plewzP°Per& press Z.- 5 0 eleases5u MMARY ENGAGEMENT 0 People Engaged Face -to -Face tt Compreted Surveys Key Personnel Sean Jergens, Urban Design & US 12 Downtown Litchfield Study Litchfield, Minnesota The Minnesota Department of Transportation (MnDOT) and the City of Litchfield ini- tiated a four block corridor study through downtown Litchfield in preparation for a programmed 2019 reconstruction project, which will include reconstructing the existing roadway and sidewalks from building face to building face.The purpose of the study was to identify the needs of the community and other roadway users to provide recommendations and conceptual drawingsfor a street design that would balance the needs of multiple stakeholders. As part of this study and priorto 2019 construction, SRF worked with MnDOTto design a comprehensive public involvement process to gather input from stakeholders and the pub- lic regarding potential corridor concepts and design renderings. This process was the founda- tion of the corridor study and was based on engagement of key stakeholders to identify issues, needs and opportunities in orderto build consensus and garner support toward a select concept alternative. Public Engagement Meaningful engagement was conducted by seeking input from a variety of members of the Jennifer Quayle, Public Engagement public, including downtown business owners and residents, as well as regional users that rely on US 12 for transportation of people and goods throughout the region. Engagement was imple- mented through face-to-face opportunities such as open houses, focus groups, targeted presen- tations, and pop-up community events. Online engagement was facilitated through develop- ment of a custom study website, three online surveys, and social media promotion. 5RF Consulting Group, Inc. Schedule We propose to carry out the project tasks over a seven-month period as depicted in the project schedule that follows. 1.0 Project Start -Up 2.0 Community Analysis And Values 3.0 Concept Alternatives 4.0 Area Vision&Implementation 5.0 Project Report ® Navarre Area Committee illi General Public OElected/Appointed Officials 31 Navarre Area Plan i City of Orono r SEP i OR NOV DEC r: 1AN FEB MAR APR I lull Ulf U11 ®00 Navarre Area Plan i City of Orono Work Tasks and Total Consultant Cost SRF Consulting Group, Inc. a m % Z rn x� v on a wW NZ li Z N m FJ 0 z z 3 a z a w rc w w z z z W m c m m t- N M Co v n m m In V m H r m r m m W M aD r or O ~ a 1rA• m U N 10 M N r f• O N r V a m @ In O N J a � w N m o m E N E r m m o a o o a m o h o c id E v W U 0 no O E 3 a E E O 2 EE 0 ti M m N a m m N $ U a a) m o a Iv E u @ N d T a @ o c 1CN N m U) C o ov ti m Nm.y c N O VI N N m @ @ @ o,Z E F@- a C i z a z E E m c w O a w o (O Z N O O @ N SRF Consulting Group, Inc. a m % Z rn x� v on a wW NZ li Z N m FJ 0 z z 3 a z a w rc w w z z z W Y or or d U N no n @ O N � w N m E N E r m o N m Y c O E v U 0 no E E E z '- o EE $ U a m o E u @ N U T @ o 1CN N C O c N O VI N m @ @ @ o,Z E D c v @ @ C E a z E E m c w w o (O Z N O O @ N y N N N a @ O 00 c ami C @ v O o 9 E E > a E E n <na 2t v v v m ❑ E no n ❑ E E @o. n no E O v O N v N w O U Z H d uN� ¢ U m 6 d d m m V d m d U 7 N C c.i O ci N M O O ci N M m Z .-I .i .i .i 4 CI (V (V [V m LL C N (n U d N SRF Consulting Group, Inc. a m % Z rn x� v on a wW NZ li Z N m FJ 0 z z 3 a z a w rc w w z z z W a a U N N N N O O Lq 0 N R fop m > ciM 9 a M� � q O 0 ¢ d EJ a (D 0` ¢ bA O E wi= � N N Z w Z O N v m N U z U O � 7 tp N ei Iq N OD w O m 0 r c M M n O U O m LL .. c m a N m o z 33 V O N rl N N N N O O Lq 0 N R fop x Z Ld A H ciM 9 M� � q EJ a wi= � N Z w Z O N v m A O r cf M O � ifl ei tp N ei Iq O O W O OD w O m 0 M M N V N w V V N ❑ N m o V O N rl N N M N .i Op d 5 t p_ m m ❑ m o z n n ¢ � n m y w m w o - w z - c n E m z w m L E m E t 0 x ro u m F w a o H c c p E E 0 p E p Doll O m V N C> > U (n N l `o, O N C a E " (�j C N C O c U d �' z E m m c z E n w aci .� E d U E N U N E N E 0 J o c N N ma o d > E I a E E > v> « c o v. o o a E E > w a 0 m i m> 2 e .� a m E '> > d m d m m E E O j Q c Q m ❑ O C N N a N O. ¢¢ T m Z' N Z O rl N M C O ei N M O ❑ <+i ri ri ni v vvav rc w Navarre Area Plan I City of Orono 34 SRF Consulting Group, Inc. 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W W W f~q Z m W « n N !' ¢ O N DD A O UO o < CO m 3 O Eo z U m di OFZ m OW U U ¢ a a d N p U N c O p O O V O N N F ¢ 0 0 0 0 0 0 0 O (n U a w N Navarre Area Plan I City of Orono Council Exhibit B - D RFP for Navarre Area Plan To: Jeremy Barnhart Community Development Director 2750 Kelley Parkway Orono, MN 55356 Proposed by Verve Consulting From: Tracy Nordstrom 3301 East Calhoun Parkway Minneapolis, MN 55408 612.386.6257 Building community as we build a great place to be 4 August 2017 Table of Contents City of Orono Request for Proposal Navarre Area Plan Presented by Verve Consulting 4 August 2017 All rights reserved 1. General Information 4. 2. Project Understanding 5 3. Project Approach 6 4. Project Team and Experience 12 S. Proposed Project Schedule 18 6. Additional Information as Needed 23 7. Total Consultant Cost 72 Building community as we build a great place to be 9 Fart 1. General Information Verve Consulting Tracy Nordstrom, Principal 3301 East Calhoun Parkway Minneapolis, MN 55408 612.386.6257 tracy@tracyn o rdstrom. co m Statement from Verve founder, Tracy Nordstrom Verve Consulting is a unique Pacemaking consultancy founded in 2014 to leverage my extensive experience as a small business owner, designer, elected official, participatory leadership practitioner, and citizen advisor and planner to guide communities toward resiliency, to solve complex challenges, and to create great public spaces. My work enlivens livability, expand equity and inclusion, leverages local assets, daylights resources, identifies barriers, builds key relationships, and influences public space activation and management to make communities more competitive, sustainable, and joyful places to live and work. Stakeholder engagement, community conversations, policy creation and implementation, population health and economic vitality are of special interest, and I work across sectors and perceived boundaries for change. I am trained in Art of Hosting or participatory leadership methods to facilitate productive meetings and community conversations. I am an experienced qualitative researcher and writer, and am skilled at guiding organizations as they shape questions, spark public processes, build and sustain trust relationships, and achieve stated short and long-term community goals. Firm definition and philosophy Verve Consulting provides integrative consulting services and research to influence practice, policy and decision-making in the public, non-profit, and commercial sectors. Committed to advancing public affairs and planning, daylighting implementation challenges and opportunities, engaging multiple partners to catalyze ownership and enhance outcomes, and adding verve to important civic initiatives. Verve Consulting leads communities and partners to envision and implement safer, healthier, livelier, more strategic and economically prosperous places that are people -focused, innovative, and resilient. Building community as we build a great place to be Part Z. Project Understanding "What attracts people most, it would appear, is other people." • William "Holly" Whyte, urbanist/ planner/ writer Downtowns and town centers across America are experiencing a renaissance As more Americans choose to live and work in neighborhoods that are walkable, vibrant and activated, communities like Navarre are planning revitalized public places that support businesses and restaurants, welcome visitors to linger and explore, expand green space and opportunities for health and leisure, exemplify safety and cleanliness, and attract and retain talent of all ages. Enlivening town centers through the type of public engagement Navarre seeks- robustly enlisting citizens and stakeholders in the planning process and benefiting from their contributions - creates more beautiful, resilient, sustainable, socially stimulating and economically vibrant gathering places that provide health and enjoyment for the whole community. For Navarre - a residential, commercial and public epicenter in Orono - reimagining place must begin with the people who will shape and sustain it. This is the goal of placemaking. With community-based participation at its center, placemaking is both an overarching idea and a hands-on approach to the planning, developmerit and programming of public spaces. Placemaking capitalizes on a community's strengths, inspiration and capacity to co -create a place that contributes to happiness and wellbeing - engaging people where they are to activate a place they share. Philosophy and Activation: Placemaking is an ancient idea finding new form in our most progressive and civically minded cities. It is the central marketplace and town square, reimagined. Placemaking is a process, and if done well, benefits both community and individuals as it: • Invites involvement Amplifies connection • Promotes social justice • Stimulates creativity • Fosters civic pride • Advances ownership & advocacy • Supports economic vitality Orono seeks to Re -imagine Navarre as a vital downtown "commons" and seeks a robust and meaningful public process to spark the development, activation and programming the community craves. The ultimate social and economic goal, then, as Verve Consulting understands it and proposes, is to invieorate the public spaces in Navarre's "town center" and enhance foundational y, the "experience" of Navarre to improve its citizens' quality of life 5 Part 3: Project Approach Verve Consulting's approach to the Navarre Area Plan is to engage citizens - the community's greatest asset - to determine the types of activities and physical amenities needed to invigorate and sustain Navarre, a "town center' for the city of Orono. Verve Consulting guides communities to activate the social life of their public spaces with this understanding: To create a great place, start with people. The one-year planning process will follow placemaking principles to articulate and leverage citizen and stakeholder desires for what they wish to see in the newly re -imagined Navarre. The Verve approach is a bottom-up, not top-down, process that builds community as surely as it builds lovely spaces in which to be. Utilizing both qualitative methods and a process guided by "Art of Hosting" or Participatory Leadership strategies, outreach and engagement conducted by Verve Consulting will initiate active stakeholder participation; invite and expand the citizen vision for Navarre; observe how people currently use the spaces; articulate shared values; highlight assets and resources; daylight barriers; identify physical locations for large and intimate gatherings (for both annual, occasional, and daily use); engage "tactical urbanism' and "Lighter, Cheaper, Quicker" prototypes for physical and social improvements to public spaces; focus on inclusion and equity; consider costs; and offer recommendations as a guiding document for the Navarre Area Plan. Those recommendations will be submitted to the Orono City Council as a component of the Comprehensive Plan on which the Council will vote in September 2018. Building a town center that supports community as well as commerce takes time. Physical amenities and improvements are often necessary to create the structure of the place, but people and great programming are necessary to enliven the space. The idea "if you build it, they will come" only holds water if citizens own the planning process, contribute in meaningful and on-going ways to the evolution of the public spaces, and then routinely participate in programming that attracts even more people and energy. Below, please find an outline of the various methods and approaches, with proposed deliverables, that Verve Consulting will undertake to engage stakeholders and re -imagine Navarre. The final section contains Verve Consulting's estimate for services proposed and a "Not to Exceed" statement, as per RFP outline. Qualitative research Interviews - 20-25 identified residents, business owners, stakeholders (42 hours). Interviews recorded (iPhone) and synopsized with quotes, themes outlined. Submitted to city staff and presented in report form for public consumption. Quotes may be used for marketing purposes - will garner authorization from all interview subjects (check legal requirements for such authorization) C. Surveys - on website, survey monkey 8-10 questions, send out in October 2017 (8 hours) write questions, evaluate responses, codify report. Send again in spring of 2018. Report on number of responses, trends/themes, outliers, concerns, great ideas, quotes. On-site observation (8 hours) - 4 sessions, walking tour of town center area with Orono staff, Advisory group members, stakeholders, including observation of pedestrian patterns, traffic conditions, green space amenities, proximity to commercial/retail, general flow, different times of day, different seasons. Research on reports/studies completed to date, balanced against best practice/trends today. Assess changes in demographics, articulate assumptions, examine survey demographics, weigh against national trends/best practice/emerging policies, evaluate comments, concerns, ideas. (16 hours) Deliverable: Written report, memo format, with synopsis of comments, trends, concerns, ideas for both qualitative interviews and survey data. 2-4 pages each report. Memo on observations of proposed sites for activation: pedestrian activity, general energy, physical barriers/opportunities. 2-4 pages. Community Conversations 3 conversations over 6 months: (30 hours) Additional budget required for food, facility rental/set up, invitations, printing, and meeting materials. Utilizing "Art of Hosting" or Participatory Leadership strategies to engage stakeholders in tackling the challenge of how and why to Re -Imagine Navarre. Method is a "hosted" format of conversations, where planning team (Orono staff with Art of Hosting trained facilitator) articulate the challenge to be addressed, shape guiding questions to generate conversation, invite stakeholders, host the physical space to encourage attendance, participation, trust, goal -setting, calls to action, and potential barriers to success, and capture and collate artifacts of meeting, outcomes, emerging themes, direction forward. Plan 1: Scattershot: to attract the most number of DIFFERENT people from different demographic groups together to address issues/re-imagine Navarre (working folk, elders, young parents, empty nesters, business people, local organizations/advocacy groups). Idea is to plan meetings at different times of day, over a period of 6 months, to attract various stakeholders and to appeal to different schedules and job/personal needs. Conversations would try to cover all/most themes at each meeting, with variation being the variety of attendees: Conversation 1- 5:30 to 7:30 weekday evening, for 50-60 people, dinner Conversation 2 - Breakfast meeting, 8-10 am Saturday morning OR Conversation 3 - Discussion and Dessert, 7-9 pm weekday evening Plan 2: Thematic: Three meetings over three different months, attracting the same people over time, intended that they attend all 3 meetings, or as many as they can, covering material thematically (Assets and Values one night; Resources and Barriers another; Deficits and Opportunities another, for example): All Conversations 6-8 pm, weeknight, local church or gathering spot, dinner provided, with childcare, interpreters available. Deliverable: Written report per community conversation identifying emerging themes, citizen -generated ideas, concerns, potential partners/resources, photographs, all contact information collected, budget created with all expenses to host 3 community conversations, logistics to host: advertising, space rental, meeting materials, catering expenses, printing, etc. Partner Identification/Relationship Building/Sponsorship Meetings (up to 20) with various stakeholders in the community (60 hours), establishing contact, inviting observations/thoughts, seeking potential participation in stakeholders for Advisory Committee/Placemaking Task Force, all community meetings, and/or project leadership opportunities. Opportunity to invite/investigate potential sponsorships, links to organizations who might participate materially in event production, placemaking strategies, and essential re -imagining of Navarre as a vital town center. Deliverable: File of partners contacted, all contact info, notes on level of interest for future reference and follow up, links to potential partners, and to daylight potential resources for sponsorship, programming, marketing, etc. Written memos to be submitted to city staff for internal understanding. Meetings with Planning/Community Development Staff - (48 hours over 12 months 4 hours/month, general administrative contact) Assumption: Orono to designate primary staff person to work with Verve Consulting. Administrative meeting time to plan all presentations, gather/collate materials for public meetings, production of historic reports/case studies for review, identify key stakeholders, contact elected officials for interviews, statements, participation, guiding documents. General and specific conversations to shape guiding questions for public meetings and for information/story/data gathering and marketing outreach. Work with planning/ economic development staff to identify city -owned parcels that might be used for public gathering spaces, pull permits for signature events, brainstorm "lighter, quicker, cheaper" fixes to aid pedestrian mobility, increase visual interest, invite activation, alter bare spots, leverage team knowledge to plan next steps, facilitate administrative ease in document production, politics, site-specific knowledge, and history of projects/area. Deliverable: On-going communication with designated Orono planning department staff person, emails, phone calls with clarifications, questions, logistics, and so on. In-person meetings to be held at Orono city offices, or on-site Navarre locations. Emails/memos/budget estimates/guiding documents created to be submitted to designated city staff person, dated, for public record and as process artifacts. Manage Community Advisory Committee - (30 hours - initial 10 for planning/assessment; 20 (over 5 meetings) for meeting prep/facilitation/follow through) Help City Council/Orono Planning Staff/Community Leaders select board members for Community Advisory Committee (appointees from each: City Council, Mayor, relevant city departments, local l:3 advocacy groups, neighborhoods, Orono High School (youth member), faith community, business community, local non-profits/agencies, Deliverable: Attend/direct 4 meetings over 12 months. Apply Art of Hosting Participatory Leadership principles in facilitating initial meetings (circle opening, world cafe, open space Technology, survey monkey follow ups); guide Citizen Advisory Committee in make up and governance and to host subsequent/on-going meetings. Gather/collate all materials to be covered at each meeting, advise on agenda, provide community engagement updates, offer strategy for next steps, collect artifacts/documentation from meetings, work with staff on production of presentation materials for each meeting. Social Media Presence - Building Interest, Capacity & Community (48 hours - 4 hours per month over 12 months) Submission of marketing/PR/Public Affairs materials on social media and via official Orono website. Submission of placemaking/programming ideas in writing/photos from around the world to stimulate innovation and spark creativity so Navarre stakeholders may consider, adapt, and then put their own stamp on events/programming/public spaces in their hometown/town center. Announced on Navarre/Orono website, via FB and Twitter. Deliverables: Blog posts - 6 over 12 months updating stakeholders on developments in "Redefining Navarre" programming. Press releases. Photographs documenting progress, meetings, encounters, during process to be submitted to Orono website, and chronicled as artifacts of process, to be submitted to relevant city designee for future reference. Logo design for Re -Imagine Navarre - (B hours) Work with contracted graphic designer to craft a brand/logo for the Navarre Re -Imagine campaign. To be used on all communications, internal and external, and to position events. Will poll citizens/stakeholders via "dot-mocracy" and comments at public events once a few designs are created. Selected in consult with elected officials and staff. Deliverable: design ideas (with graphic designer) to be voted on by community, advisory committee, city council, staff, for use on all communications. Activation Ideas, List, Exploration for future reference (10 hours) On going list of activation ideas: everything from Open Streets annual event, to parklets along public roadways, farmer's market, maker's fair, seasonal community festival, food truck fair, bike rodeo, "slow roll" through Navarre (Major Taylor's Bike Club?), movie night in the park, street dance, technology share fair (community members share skills: juggling, joke telling, pottery, yoga, pet tricks, slack line walking, etc), ideas for "tactical urbanists" to improve specific, small spots within the designated area, garden/tree planting ideas, etc. List will be part of all public meetings, a running tally posted in all public events for citizens, staff, stakeholders, and consultants to add to. Deliverable: An artifact and "wish list" of ideas/resources emanating from process. Starting point, along with other reports, for next step: appropriating budget, staff time, and on going programming for Navarre Re -Imagine (to begin post September 2018 approval of Comprehensive Plan). Present for Final Presentation to Orono City Council for review/approval for Comprehensive Plan, September 2018 (16 hours) Work with Orono city staff to prepare public presentation to City Council for approval/adoption, September 2018. Available for all preparation meetings, to edit presentation materials, offer photographs for Power Point presentation, etc, available to answer questions, synopsize public process to date. Deliverable: Final report/visual/verbal presentation chronicling stakeholder engagement/planning process, outlining developing themes, best practice ideas from other communities, identifying activation ideas for Navarre town center, cataloging public space sites for events/programming, identifying potential resources/partners, daylighting barriers or deficits, recommendations for on-going staff/community involvement, suggestions for policy direction, list of benefits/costs, etc. Presentation would include comments from Community Advisory Committee chair/co-chairs, plus powerful community partners, and other vested stakeholders. Written form and via PowerPoint for City Council and public meeting. Report represented in .pdf format. Slides/all presentation materials become property of City of Orono. 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To be reimbursed by Orono, will discuss with city staff prior to beginning work); • Budget for food/materials for Community Conversations (to be estimated and presented before October 2017 for each of 3 planned events) - approximately $1500 per event, depending on catering costs, style of meeting, facility/furnishing rentals, printing/advertising fees, etc;, and for Community Advisory Committee meetings (coffee, bagels, sodas, snacks) - approximately $100 per meeting for 5 meetings. • Estimated $800 for an artist to visually render or visually harvest ideas that evolve out of community conversations or other public meetings. These drawings/maps will provide a valuable artifact for on-going planning and evaluation processes. • Mileage reimbursement for driving to/from interviews while in Navarre area (submitted via written log, miles only tabulated for driving within Navarre/surrounding area to get to meetings/interviews with stakeholders, based on standard government reimbursement rates, to be discussed in advance with preliminary estimates/expectations set in consort with city officials); • Cost of hiring a graphic designer to create logo/brand for Navarre Re -Imagine campaign. To be approved/appropriated by City of Orono; • Unexpected costs that arise during planning process - to be discussed in advance with Orono staff and submitted with approval. Not to exceed $500. Total Estimate for Consulting Services Proposed: 13 months Consulting, 12 months consulting (September 2017 -August 2018) plus September 2018 for final report production and City Council presentation = $39,000.00 Consulting Cost Not to Exceed: $39,000.000 or to exceed 13 months Additional Estimated Expenses (to be estimated/approved during process and separate from Consulting Scope of Service Expenses) = $7000.00 • $4500 for 3 Community Conversations ($1500/event) • $800 for visual harvests/maps of community placemaking ideas • $500 for 5 Citizen Advisory Committee meeting materials • $1000 for "Lighter, Quicker, Cheaper"/Tactical Urbanism Prototypes • $100 for 200 miles traveled in Orono to conduct interviews/meetings • $100 for additional, unanticipated expenses 11 Part 4. Proposed Project Team and Experience Lead Consultant: Tracy Nordstrom, MPA, Verve Consulting Contact information: Verve Consulting 3301 East Calhoun Parkway Minneapolis, MN 55408 tracy@ti-mynordstrom.com 612.386.6257 @tracynordstrom Nerve Consulting is a unique Placeamaking consultancy founded by Tracy Nordstrom Tracy spent 25 years honing her design and people skills as proprietor and head honcho at her firm, Post Script Gardens. Tracy spent another 4 years creating policy and steering the nationally award-winning Minneapolis Park and Recreation Board as Vice President and Chair of the Comprehensive Plan from 2006-2010. The Minneapolis Parks were named the Nation's Number 1 Park System by The Trust for Public Land in part because of Tracy's work on citizen engagement, built relationships with stakeholders and partners, enterprise and financial sustainability, access to amenities, aesthetic beauty and environmental integrity, and management of a system that provides recreation, leisure, health, green space, and programming across 179 parks and to 22 million visitors each year. After beginning her Master's Degree in Public Affairs, Tracy founded Verve Consulting to bring placemaking verve and economic vitality to public spaces large and small. Armed with a researcher's penchant for data and best practice, a proclivity for participatory leadership, a keen sense of design, and an eye trained on equity, innovation, and adapting big ideas from across the globe to the local scene, Tracy creates great places for people. Highlighted Placemaking Consulting Projects: Economic Impacts of Non -Motorized Trails, Mid -Ohio Regional Planning Commission and Central Ohio Greenways, in conjunction with the University of Minnesota and the Center for Transportation Studies, August 2014 -June 2015 o Role: Lead Qualitative Researcher o Responsibilities: Stakeholder interviews, survey data evaluation, comment synopses, trend identification, policy recommendations, memos, word clouds, guiding document production o Publication: eadwaterseconomics.org/wp-content/uploads/Trail_Study_106-OH-Central-Trails- Impact.pdf Start up to Scale: The Commons Park, Green Minneapolis, January 2016 -November 2016. o Role: Primary consultant to Green Minneapolis o Responsibilities: Qualitative research, stakeholder interviews, quantitative analysis, data reporting, info -graphics, press releases, written/e-platform/social media communication, policy memos, guiding document creation, program curating, event activation, budget proposals, staff/job descriptions, rules for park operations, sponsorship outlines, meeting facilitation, convening community conversations, park furnishings, partnership and contract negotiations, strategic planning, citizen advisory committee management o Publication: The Commons: A Downtown Destination Park • Participatory Leadership/Art of Hosting, Health Management Academy and Carrot Health, National Collaborative 4 day Conference, January 2017 and May 2017, contract on-going o Role: Lead session coordinator and meeting facilitator 12 o Responsibilities: Content coordination, logistics and meeting facilitation for 145 top hospital administrators, physicians and nurses from across the country to daylight and discuss issues related to population health and big data. Art of Hosting style meetings, using World Cafe and Open Space Technology to generate guiding questions and help participants identify trends, ease collaboration, daylight barriers, brainstorm solutions, network o Deliverable: Separate reports with photographic images from quarterly conferences on emerging themes, innovations, and solutions. Guiding document for future Academy topics Conversations on Community Policing, Shared Values, and Task Force Recommendations, City of Falcon Heights, November 2016 -August 2017 o Role: Conversation host across 6 community meetings o Responsibilities: Conduct conversation with 10 participants in a circle formation, over 2 hours, on each of 6 nights of hosted meetings over 6 months. Lead introductions, asked guiding and clarifying questions, recorded responses, identified trends/differences, codified comments as per emerging themes identified by community task force. o Deliverable: Written notes organized by topic/theme, and synopsized per session. Participant in final "de -brief' of overall 9 -month process with organizers and hosts. Documents part of Falcon Heights City Council's public record and decision to detach from St. Anthony Police and begin new search and guidelines for community policing Citizen Advisory Committee on Improvements to Bde Maka Ska/Lake Harriet and Equity Recommendations, Metropolitan Council and Minneapolis Park and Recreation Board, July 2015 -August 2017 o Role: CAC member and Equity Subcommittee Chair o Responsibilities: Participation and leadership across 2 years of community meetings, public outreach, advocacy group sessions and presentations, neighborhood reporting, coordinated grassroots organizing, lobbying of elected officials and decision makers, meeting facilitation at public hearings, Op -Ed piece in Star Tribune, social media bursts, speaker organization, final oral and written presentation to MPRB, media interviews and press releases o Deliverables: Unanimous approval of Equity Subcommittee recommendations and final Citizen Advisory Committee report at MPRB. On going coordination with Hennepin County Commissioners and State Climatologist, Minnesota DNR on equity recommendations. References • Greg Lindsey Center for Transportation Studies Linds3010umn.edu 612.625.3375 Colleague on Economic Impact of Non -Motorized Trails • Jerome Barth Town Square Consulting lerome.barth@gmail.com 917.318.3397 Co -consultant at Green Minneapolis & The Commons • Amanda Wigen Director of Programming & Events awieen@greenminneapolis or 612.339.0910 Colleague at Green Minneapolis & The Commons 13 Kurt waltenbaugh Carrot Health Kurt@carrothealth.com 612.208.7353 Collaborator on Health Management Academy Quarterly Conference • Kathy Quick Humphrey School of Public Affairs ksouick@umn.edu 612.626.8910 Colleague/Supervisor at Falcon Heights Community Conversations Ben Schweigert Hennepin County, Assistant County Attorney benedictschweigert@gmail.com 612.481.1509 Colleague on CAC/Equity Subcommittee for Bde Maka Ska/Lake Harriet 14 TRACY NORDSTROM ABOUT TRACY: A proven leader drawn to solving complex issues across private, public, & non-profit sectors. A change agent & results -oriented, Tracy brings executive, elected, & broad community experience to the table, emphasizing public health strategies, stakeholder engagement, outreach & messaging, program implementation, relationship building, and placemaking. ENTREPRENEUR/EXECUTIVE/ELECTED: ❖ Sole Proprietor/Principal Consultant, Verve Consulting, 2014 to present o Providing integrative consulting & research to influence policy, decision-making & action in the public & non-profit sectors. Experience leading stakeholder conversations to identify next steps in population health, powerful partners and change agency; identifying opportunities foi advancing public affairs; daylighting implementation challenges & operational deficits; engaging multiple partners to enhance outcomes; adding innovation & integrative leadership in building community. Services: Programming & stakeholder outreach in placemaking, public spaces and population health; conducting qualitative research, informant interviews, in-person, written, e -platform & social media presentation; quantitative analysis & data reporting; policy memos & guiding document creation; public meeting, meeting facilitation & participatory leadership; curating organizational artifacts and reports; communication & press releases; mission/vision/value statements; lit reviews & executive summaries. Illustrative Projects & Clients: Participatory leadership across data analytics & pop health at Health Academy Collaborative; leading conversations across community policing & citizen engagement, City of Falcon Heights; Start-up to scale, Green Minneapolis; Program generation, budgeting, fund development, The Commons Park; Non -Motorized Trail Use, Mid -Ohio Regional Planning Commission; Transit Project Report, City of Columbus, Ohio; Capital Expenditures, Infrastructure & Story Awakening, Metropolitan Council; Research, Carrot Health; Marketing, storytelling, & web design, Dnt Blnk; Equity Outreach & Stakeholder Engagement, MPRB/Voices for Racial justice. ❖ President/Principal Designer, Post Script Gardens, 1990-2014 o Created & managed a profitable garden design firm, specializing in eye-popping aesthetics, seasonal installations, superior customer service, sustainable environments & integrated care. Projects ranged from multi -acre, whole -estate design & maintenance, to one-time, boutique -quality installations for special events. Project values and services is ranged from luxury to budget -conscious. Commitment to youth & of -color interns & training. Woman owned & woman powered for 25 years. Sold, August 2014. Expertise: Managed up to 50 client accounts simultaneously & supervised staff of 10; created over 300 new and unique garden spaces; cultivated all client relationships; initiated sales, consulting services, vendor agreements & evaluations; oversaw hiring & workforce training; worked across sector with professionals in architecture, landscaping, arboriculture, water management, grounds & building infrastructure to ensure seamless, on -budget experience for clients; guided youth interns; published author on using native plantings in cultivated spaces. ❖ Elected Commissioner, Minneapolis Park and Recreation Board, 2006-2010 o Represented 55,000 constituents on the 9 -member board. Vice President, 2006-2008; Chair of MPRB Comprehensive Plan; Co -Chaired Planning, Operations & Maintenance, Admin. & Finance, Legislative & Inter -Governmental Affairs & Superintendent Review. Pivotal leadership & strategic planning during economic recession, changing constituent expectations & use, environmental urgency, evolving public/private partnerships, children's nature deficit, & emerging racial equity concerns. Experience: Oversaw $56 million dollar operating budget, 500 employees & stewardship of over 6400 acres of public land; frequent president pro temp; wrote policy & revised ordinances; propelled MN's 2008 Legacy Amendment to voter approval; MPRB representative to Midtown Greenway Coalition, Mpls Cycling & Pedestrian, & MN Shade Tree Advisory Commission, Hennepin County, Mayor's Office; creator/convener of NRPA's National Congress "Roundtable for Elected and Appointed Park Commissioners"; managed 2 political campaigns & fundraising; extensive public speaking & constituent outreach; door -knocked on 5000+ homes. BOARD & COMMUNITY SERVICE: • Indigenous Public Art Advisory Council, City of Minneapolis & Bde Maka Ska, 20017 • Think Small, St. Paul, Board of Directors, 2015 -present • Bde Maka Ska/Harriet Master Plan, Citizen Advisory Committee & Equity Chair, 2014-2016 • 8-80 Cities, Toronto, International Advisory Board, 2010 -present • U of M Humphrey Alumni Association & Development, 2014 -present • Midtown Community Works Partnership, MPRB Representative, 2006-2009 • Pedestrian & Cycling Advisory Commission, City of Minneapolis, Board Member 2002-2006 • Historic Preservation Commission, City of Minneapolis, Board Director, 2002-2006 • East Calhoun Community Organization, Board Director, Board Secretary, 1998-2002 EDUCATION: ❖ Master of Public Affairs, MPA - Humphrey School of Public Affairs, U of M o Integrative Leadership; Policy & Program Implementation; Qualitative & Quantitative Evaluation; Statistical Analysis; Economics of Early Learning; Stakeholder Engagement; Conflict Management & Negotiation; Social Policy, Innovation & Change. Swain Fellow. o Thesis: White Earth Early Childhood Programming & Race to the Top Challenge Grant ❖ Bachelor of Arts, BA — Middlebury College 16 PUBLISHED WORK & RESEARCH: o The Secret Sauce of Population Health, Carrot Health Blog, https://goo.gl/aKGZ7V o Head Upstream forHealth, Carrot Health Blog & Whitepoper, httPs://goo.g1/LrauVK o Invest in Infrastructure, Star -Tribune. Letter of the Day, 2015: htt://goo.g]/TvzynE o State Health Improvement Program: multi -media, interactive a -study on public health initiatives implemented across counties in MN, The Hubert Project. 2013: http://goo.gl/FuOdTg o Our Urban Future - Healthy Cities, Human Cities: Storify narrative on placemaking, illustrating innovations in urban living, global policies, urban design, transit, economic development, public health, art, and culture, 2014: httns://storify.com/nreynolds/healthy-urban-communities o The Impacts of Non -motorized Trails in Central Ohio, published by Mid -Ohio Regional Planning Commission & Central Ohio Greenways, 2015: Center for Transportation Studies: https://go-o.gllOYOVRG &http://goo.g]/SQ4wi7 o Restoring Lake's Original Name Would Reclaim Heritage, 2015: h_ptt ://goo.gl/HaE8a0 Opinion piece in Star -Tribune on racial equity, invisible narratives, and change o Minneapolis Park & Recreation Board Comprehensive Plan, 2007: https: j/goo.gl/AnnD2X o Early Childhood: Those Moments Shape Adults and Society, Star -Tribune. 2015: http://goo.gl/CtEu6G o Eliminating Checking from High School Hockey, Star -Tribune. Letter of the Day, 2016: http://goo.gl/zGC 17 Part 5. Project Schedule September 2017 • Consultant Plan Approval • Initial Meeting with Orono Staff (identify point person) • Begin Research/On Site Observations • Preliminary Budget for Community Conversations October 2017 • Stakeholder Individual Interviews Begin - 5 per month • Approve Budget for Community Conversations • Prepare Community Conversation, Send Invitations • Invitation/Invite List for Community Conversations • Survey for Website/Intercept • Initial Social Media Post • Monthly Meeting w/ Orono Staff: o Planning for Community Conversation o Create/Expand Stakeholder List o Craft Social Media Direction o Consider Logo/Branding Opportunities o Draft Stakeholder Survey/ Logistics November 2017 • Community Conversation • Stakeholder Interviews • Post Survey on Website • Social Media Post • Begin Community Partner Meetings • Monthly Meeting w/ Orono Staff: o Debrief on Community Conversation o Update on Social media o Initial Observations/Findings from Community Partner Meetings December 2017 • Inaugural Community Advisory Committee Meeting • Stakeholder Interviews • Survey to CAC - reactions/ideas/comments • Tally Survey Results, Evaluate, Draft Report • Social Media Post • Community Partner Meetings • Monthly Meeting w/ Orono Staff: o Observations/Findings from CAC & Community Partner Meetings o Update on Stakeholder Interviews o CAC Survey Responses/Synopsis o Social Media Update January 2018 • Creation of Preliminary Activation List • Community Conversation #2 • Stakeholder Interviews • Social Media Post • Community Partner Meetings • Monthly Meeting w/ Orono Staff o Overview of Preliminary Activation List 19 o Observations/Emerging Trends from Community Conversation o Social Media Update February 2018 • Community Advisory Committee Meeting #2 • Draft Memo/Synopsis from Stakeholder Interviews • Survey to CAC members • Community Partner Meetings • Social Media Post • Monthly Meeting w/Orono Staff o Update from CAC Meeting #2 o Submit Draft Memo/Synopsis from Stakeholder Interviews o Social Media Update March 2018 • Community Conversation - # 3 • Map Emerging Themes from CAC Meetings/Work • Community Partner Meetings • Social Media Post • Monthly Meeting w/ Orono Staff: o Observations/Emerging Trends from Community Conversations o Submit Emerging Themes from CAC o Updated Activation List o Social Media Update April 2018 • CAC Meeting #3 - Shape Preliminary Recommendations • Survey to CAC • Updated Activation List • Community Partner Meetings • Social Media Post 20 Monthly Meeting w/ Orono Staff o Preview of Preliminary CAC Recommendations o Updated Activation List May 2018 • Draft/Email Preliminary CAC Recommendations to CAC • Community Partner Meetings • Social Media Post • Monthly Meeting w/ Orono Staff o Draft CAC Recommendations o Update on Community Partner Meetings o Update on On -Site Observations/memo June 2018 • CAC Meeting #4 (Theme Evolution & Dotmocracy on Preliminary Activation Recommendation) • Draft Preliminary Activation Recommendation • Social Media Post • Monthly Meeting w/ Orono Staff o Discussion on Draft Reports o Re-frame/Tweak Process, Loose Ends July 2018 • Report Writing • Logo/Design/Branding Ideas • Activation Ideas List • Social Media Post • Monthly Meting w/ Orono Staff 21 August 2018 • Report Writing • CAC Meeting #5 • Prepare Materials for September City Council Presentation • Social Media Post • Preliminary Logo/Branding Submissions/Ideas • Monthly Meeting w/ Orono Staff o Prep for September CC Meeting September 2018 • Orono City Council Meeting • Approval of Stakeholder Engagement Process for Comprehensive Plan 22 Part 6. Additional Information Sample documents on the following pages of: Reports, guiding documents, survey questions and protocol, presentation materials for events, press releases, blog posts, marketing/PR samples, published writing all authored by Tracy Nordstrom at Verve Consulting. 23 Introduction to The Commons August 2016 The Commons is a new park idea for Minneapolis. After 133 years of enjoying one of the most celebrated public park systems in the United States, Minneapolis will now host a highly activated downtown destination park, run in the model of a public/private park conservancy. Green Minneapolis, a 501(c)3 nonprofit, is the fundraiser for The Commons and the presumed operator. In modeling the ethos of a destination park — exemplary maintenance and security, an oasis of green space and gardens, bustling with programming and people — Green Minneapolis has looked to successful destination parks run by conservancies around the country. Park Conservancies now exist in over half of large US Cities', and combine the best of public parks with management efficiencies, expertise, and funding leverage of the private sector. Notable examples include: • Bryant Park, New York • Discovery Green, Houston • Campus Martins, Detroit • Pioneer Square, Portland • Civic Center Park, Denver • Millennium Park, Chicago This booklet lays out the idea and practical application of running a successful destination park Placemaking (pages 5 & 6) is both a philosophy and hands-on process, and guides The Commons in creating a great place for people. Physical amenities such as mobile seating, sweeping lawns, gorgeous gardens, and breathtaking views of the city skyline are the foundation on which thoughtful planning and curating overlays activities, events, and discovery to draw people to the park and keep them coming back. Equity is foundational in creating a great place for ALL people. Community Outreach and Engagement (pages 7 & 8) are crucial elements for a destination park to remain relevant and connected to the people it serves. On-going engagement with residents, city leaders, employers and downtown workers strengthens dialog, invites emerging ideas, and builds ownership and excitement with the people who use The Commons. Funding The Commons will be an on-going effort. Reliant on an array of funding sources, Green Minneapolis will look to revenue -generating sources (such as a restaurant and other concessions), philanthropy, and corporate sponsorships to underwrite the hundreds of free programming activities offered to park visitors. A Request for Interest for Potential Sponsors (pages 11-13) outlines our approach to attracting and sustaining substantial dollars to keep The Commons activated and relevant. Programming is what will set The Commons apart from other parks. A concentration of energy and people, punctuated by activities that delight, engage, challenge and connect visitors will be the park's hallmark. Categories of "Sponsored" and "General Unsponsored" programming are included. We invite you to imagine with us all that The Commons can be — a vital, equitable, financially sustainable park that is the "collective front porch" of a vital city. We think it is going to be great: Welcome to The Commons! t Trust for Public Land, "Public Spaces/Private Money;' 2015 24 Green Minneapolis Placemaking at The Commons Creating a Great Place for People A great public place is the heart of a city. The Commons is envisioned to be a great public place for Minneapolis -- vital and inclusive, a gathering place of joy and community. Toward that vision, the City and Green Minneapolis commit to making The Commons not only a great physical space (clean, green and beautiful) but making it a great place for people. With community-based participation at its center, Placemaking is both an overarching idea and a hands-on process. Placemaking capitalizes on a community's strengths, inspiration and potential to co -create a public place that contributes to health, happiness and well being. It engages people where they are, activating a place they share. Placemaking is an ancient idea finding new form in our most progressive and civically minded cities, maximizing shared values. It is the central marketplace and town square -- reimagined. Placemaking: • Invites involvement • Amplifies connections • Promotes social justice • Engages people of all ages, abilities, races and socio-economic backgrounds 25 • Stimulates creativity • Fosters civic pride • Creates ownership & advocacy • Supports economic vitality It is a process that belongs to the community and therefore must be intentional and inclusive. Grounded in public participation and equity, Placemaking asks, "Who is not at this table who needs to be?" "What are other communities doing to make great places?" and "How do we draw from our own experiences to do things differently?" For the public/private role of a conservancy, placemaking must also spark commerce (concessions, sponsorships) to assure the economic sustainability of the Commons. Here is what the Project for Public Spaces identifies as the elements, outcomes and measurements of Placemaking: WHAT MAKES A GREAT PLACE? �!f{if JAre. �yAf- Y<DJtil PUBLIC `A SPACES �p 4 6�a�1✓• q�. F;•ryJS ��P4CT,Yf • ��pc::Md PLACE e;S JSiS!Lu l+ i<q � P 4 31 y'y , e g, 26 26 f=' PE'y •{ e q(y •r T,�n y�vz Z Y P yF n y i5� Tei �p 4 6�a�1✓• q�. F;•ryJS ��P4CT,Yf • ��pc::Md PLACE e;S JSiS!Lu l+ i<q � P 4 31 y'y , e g, 26 26 f=' PE'y •{ e q(y Green Minneapolis Community Outreach/Engagement Programming will be the pulse, the living lifeblood of The Commons. Green Minneapolis will leverage community outreach and engagement to craft great programming at The Commons, and to facilitate on-going communications with park users, funding partners, neighbors, and the general public. Outreach and engagement efforts will be foundational as we build the programming brand at The Commons, and will contribute to the "co -creation" of this vital public space. This commitment to community outreach and engagement will assure that the people of Minneapolis have ample opportunity to make The Commons their own. Making The Commons a Great Place for People The collective civic goal of engaging people and activating The Commons is, at its heart, placemaking. Placemaking shapes built and human environments to create high-quality public spaces, facilitate social interaction, and improve a community's quality of life. Placemaking is a process, and if done well, benefits both community and people as it: • Invites involvement • Amplifies connections • Promotes social justice • Stimulates creativity • Fosters civic pride • Creates ownership & advocacy • Supports economic vitality Green Minneapolis will engage a variety of stakeholders — neighbors, nonprofits, city leaders, corporate and philanthropic funders, small business owners, downtown workers, social service providers, arts and culture advocates, elders, youth, and thought leaders — to envision, provide and refine programming at The Commons. 27 The Community Convening: An Inaugural Event Community outreach and engagement will occur at the front end as Green Minneapolis, and the park, move from start up to scale, and will be on-going as operations and programming pick up steam and become steady. An initial outreach and engagement effort will go into hosting a "Community Convening on Programming at The Commons" prior to full programming going into effect. This inaugural convening will be presented in fuller detail in another section of this report, but the goal of the convening is to enlist members of the community early on and with intention to: • Envision programming possibilities • Reinforce connections among stakeholders • Build a network of Commons' advocates • Direct staff toward potential programming providers and sponsors • Endow essential ownership & confidence in The Commons • Initiate the "Virtuous Cycle" of placemaking (see graphic below) Not a "One Time" Deal The focus on community outreach at The Commons will be deliberate and on going. Green Minneapolis recognizes that a destination park will only thrive with continual and consistent engagement by the stakeholders who support it. Staff at The Commons will be committed to consistent outreach and engagement, including, but not limited to, the following means: • Announcements on the website for The Commons • Conversations with potential and existing sponsors • Subsequent convenings for large or small stakeholder groups • Following up with participants and providers after events via o Email o Phone calls o Electronic surveys (SurveyMonkey, etc.) o Comment cards offered and collected on site o Interviews or focus groups • Presence on social media • Photographs, video, and storytelling • Data collection and analysis W.3 The Virtuous Cycle Successful destination parks elsewhere in the country demonstrate that the more iterative and integrated the process is around programming and stakeholder engagement, the more successful the park. The virtuous cycle of placemaking, including intentional and ongoing community outreach and engagement, enlarges the universe of programming potential, park users, funding sources, sponsors, advocates, and social capital. Placemaking is fluid. Just as the grass, and trees, and gardens of The Commons will be growing and changing, so, too, will the community around it; and so, too, the placemaking process where engagement, programming, and funding sources at The Commons develop and grow. This commitment to placemaking by Green Minneapolis will expand the discussion of public space in Minneapolis, in general, and The Commons, in particular, to include community empowerment, capacity building, economic sustainability, and joy. 3 M Virtuous Cycle of Placemaking 29 Program 1 Fund w, fig ■. r1�+ Literature's ut Teens atLlre Rest PerformingArts Culture Clean Puppets cog 'M"� "M4� u n i ty■ DIVersityGreen !Slat refty SustainabilityWellness Food Visitors Children WorkersDIscoverY ealth Leisure jeighbors Play Friends Family Interaction Millennials Elders Connection Birds laCet"1'iakin FitneSSLanguage PartnershiPs Learning SciencePerforrnance 30 Summary of discussion with Patrick McKennan, Outreach Coordinator & U of M Design Fabrication Faculty, about designs for distinctive, mobile carts for The Commons, a portable stage with storage capacity, and connections to Maker's Fair and other programming ideas. Met Thursday, July 7 at Rapson Hall. Contact Patrick McKennan - mckennan@umn.edu www.linkedin.com/in/oatrick-mckennan-4017883 Ideas Colleague of Tracy's from Humphrey School - works half time on the faculty of the Design Fabrication Department at the U of M and is a skilled designer, builder, creator of parklets, and other pop up" installments to showcase art, local makers' wares, taking advantage of unique or underutilized spaces. I met with Patrick to talk about connecting me to those in the Maker's Fair community, and he recommended several contacts (primarily Leonardo's Basement). From there, he showed me his studio and projects at the Rapson Center at the U, and we talked about the space/storage%ommercial needs of The Commons. Patrick has designed items and projects for DID and the Downtown Council for a number of years, including this temporary bus shelter which is currently part of the Downtown Farmer's Market at the Hennepin County Government Center. 31 Details Patrick recommended Steve Jenvig of Leonardo's Basement as a starting contact for the Maker's Fair idea: stevejC@leonardosbasement.org He also talked about a portable sauna idea, which Como Dockside used last year to boost sales during their winter months: moAy-reichert@_gmail.com Patrick is interested in keeping our conversation going, as he is connected to a number of builder entrepreneurs around town who might be interested in designing and building mobile vending carts (for art supplies, board games, coffee service) for The Commons. He is also interested in ideas to design/build a stage with storage underneath to facilitate art/music happenings in the park. Patrick is on the staff of the U of M design faculty (at Rapson Center) and has connections to students and other instructors who are always looking for interesting community-based design projectsfideas for their classes & students. Where Matters Stand Patrick and 1 will stay connected and as Green Minneapolis & The Commons determines space/mobility needs, we can reach out and ask him for a design estimate, or to refer us to others with whom he works (and teaches) to help us out. This is a great, grass-roots design/build place to start. Patrick thinks the faculty and students at the U would be interested in being part of our work, as he serves as a key Outreach person at the U, with the task of connecting directly to the community and projects like The Commons. As for the Maker's Fair, I have reached out via email to Steve Jenvig, and await a response and follow up. Will keep on this. And Patrick will continue to send great placemaking ideas as he comes up with them. The door is always open...... 32 Images and specs for mobile vending cart (books, games, children's activities, art, etc). Same vendor as Bryant Park uses for their game carts: http://cart-king.com/ez-carts-kiosks/ 6 Foot Long EZ -Cart 33 Sponsor Exposure at The Commons $68,000 O 1 Million+ 12, Median annual househbd Est. annual visitors toincome of ©owntovrn East i�,'� g I ne Commons 40,000 ru&. re�hart-oad {W pls. Cit}' 111 l l f Residents median - 545,6.70) Downtown Tt� 700 �—y' t=i. ded}'l1KyCL5[S Dn $iA Billion Ol+/(jl�^yl� Park& Portland Avenues Annual r�S:tor S14ol, NISP at rhe commons 56,000+ workers do'wntowr flop 15 lmployersl 12.3 Million ;? 10,000+ Annual nder5, Blue Lme i f ( Wol ker's In bowntowA Iasi ac, osi 0^0. 10.6 Million III Hosg.talal. Knowledge, Medical & Annual riders, ellen Une Retail. Larges^. Se.tw. knowledge 50Q040+ 1I Est. annual Vikings 6.85 Million ham dance 2 Mlldofi+ attendance � + Annual tlewntewn Sq. ft, of building space 1 V evsting or under hotel occupancy construction nearby OO 300,000+ ZMilos��� Est. annual attendarce at c Annual crossings nouViking MSFA stadium at the Stone Arch Brsdge � ( events 34 ?nerational Breakdown Minneapolis Residents • M lierernkl 114 and monde%• 29% y be.%1$5�5cl - 341. W,r'ers;tl-baa;. jfrs, Ylen:ivl I r0 and Olaf r; - ew Chair and 'Table Choices for Outdoor Seating Luxembourg Side Chair: Verbena Paprika Honey Steel Grey with arms 35 Bistro Table, 24" and 30": Luxembourg large table, 65" x 39 Luxembourg square table, 32"x32" 36 Summary of visual observations, and targeted signage and outdoor toys that might be useful in The Commons. Winter Park, Colorado and downtown Fort Collins, Colorado, 9 and 10 August 2016. By Tracy Nordstrom: Ideas and Details Winter Park, Colorado is a ski town that has re -worked itself, through placemaking, to be a 12 - month -a -year destination, not just a winter resort. Mountain biking, hiking, adventuring, and public spaces ringed with restaurants and specialty shops (enhanced by breathtaking summer and fall views of the Continental Divide and surrounding mountain peaks) have created a year round destination for families. On the day we visited, Winter Park bustled, car -free in the center of the village, with outdoor activities including: putt -putt golf, climbing wall, music stations throughout (carillion bells, xylophone, drums - all attached to stands and available for anyone to play), a gazebo with music programming, buskers, food vendors, and outdoor games (chess, connect 4). There is ample outdoor seating (Adirondack chairs, teak benches and chairs, tables, bistro chairs) to accommodate individuals and groups, working, waiting, or just taking in the views of the mountain, Ground activities are mostly free, with a number of "ticketed items" that are fee-based, either on a one-time basis, or in a daily "all access pass," including: alpine slide, chair lift to to trails and food at the top of the mountain, gyroscope, maze, rock wall, trampolines, mini golf. Pathways are pedestrian friendly, and bikes come second. There is no vehicular traffic between shops, restaurants, mountain, and hosted events. Kiosks and wayfinding signage direct peds to activities. Pictures: 37 \� PEDESTRIAN ©. ON . . Downtown Fort Collins, Colorado, has a central pedestrian -only mall, about 4 blocks long that intersects with another, perpendicular 4 block pedestrian mall, in the downtown or "college" district of Fort Collins. Walkways are open only to pedestrians and polite cyclists, with no vehicular traffic. Restaurants and shops line the mall, and mobile seating, sculptures, water features, interesting lighting, mobile stages, umbrellas, buskers, and play areas for children punctuate the pedestrian walkways. 39 Mid -Ohio Regional Planning Commission Economic Impact of Trails Study Technical Memorandum 4 (DRAFT) — Key Informant Interviews March 2015 Report Authors: Greg Lindsey & Tracy Nordstrom 1. Introduction The goal of MORPC's Economic Impact of Trails Study is to provide clear, credible evidence of the values of multiuse trails in Central Ohio in a set of easy to read memos, reports, and fact sheets that MORPC can share with trail enthusiasts, residents, business and community leaders, and public officials to inform them of trail -related initiatives. The project includes several related research activities, including trail counts, intercept and online surveys of trail users, key informant interviews, analyses of property values, and analyses of project costs. Task 3 of the Study involves preparation of technical memoranda to document the major research activities. The final report and the fact sheets will draw on data and findings in the technical memoranda. Technical Memorandum 4 (TM4) summarizes results of the key informant interviews. The interviews of key informants were designed to complement the trail intercept and online surveys and obtain information about trails from stakeholders who represent key constituencies in Central Ohio. The interviews focused on the informants' perceptions of trails, the values they provide to communities in the region, and any possible concerns about trails. 2. Approach and Methods The Interview Guide The key informant interview guide was designed in collaboration with MORPC and the Central Ohio Greenways Steering Committee. The research team discussed the purpose and objectives of the interviews with Committee members and MORPC staff, drafted a set of interview questions, shared the draft guide, and the revised the guide in response to suggestions and comments from MORPC and the Committee. The interview guide was designed to engage individuals in a free flowing conversation about the values of trails in the region. The guide included 12 questions in open-ended format that allowed informants to speak at length about particular questions (see Appendix 1). The first three questions were factual and asked about the informant's position and work relative to trails, their familiarity with and personal use of trails, and whether their organizations encourage employees to use trails and other types of sustainable transportation. The reason for beginning the interviews with factual questions is to help informants focus on 40 the principle topic of the interviews before asking questions that require perspective and interpretation of facts. Questions 4 through 10 asked about the informants about: • Their perceptions of trails and the values they bring to a community; • Their concerns about trails and the impacts they may have on a community; • Factors that affect people's use of trails, including barriers that need to be addressed to increase use; • Factors that affect leaders' ability to develop and manage the trail system; • Whether their organizations considered proximity to trails important for their businesses; Whether their organizations had made specific investments because of trails; • The long-term well-being of the region and the relative priority of trails given competing demands for public resources in the region; The last two questions ask informants for any additional thoughts or insights they might like to share and whether they would be willing to participate in a follow-up interview for purposes of clarifying answers. Selection of Informants and the Conduct of the Interviews MORK staff, in consultation with Steering Committee members and the research team, took principal responsibility for identifying key informants and securing their participation in the study. The team sought informants who represent key constituencies in the region that have specific interests in trails (e.g., owners of bicycle shops); interests in values served by trails (e.g., health); and interests in the long-term future of the region (e.g., economic development organizations). Twenty-five individuals were interviewed; the individuals who participated in the interviews are listed in Appendix 2. All interviews were conducted by a research assistant from the University of Minnesota to ensure consistency in administration of the interviews and to facilitate analysis and interpretation of results. Each interview began with introductions and then proceeded systematically through each question. The research assistant requested permission to tape the interview; all participants agreed. In addition to taping responses, the research assistant took notes throughout the interview. The research assistant advised the informants there were no right or wrong answers and that the purpose of the interview was to obtain information to help MORK and others do a better job of working with others in the region to plan and manage greenway trails. The researcher followed the interview guide, but if a respondent answered a forthcoming question as part of another response, the question then was skipped. If respondents were unable to provide an answer to a specific question, the research assistant used pre -defined probes to prompt answers. Respondents were allowed to vary from the topic to ensure all relevant information 41 of obtained. The interviews lasted from 30 minutes to one hour, depending on answers to questions provided by respondents. More than one individual participated in some interviews. Analysis of Responses The research assistant typed notes during each interview and consulted tapes to clarify comments if necessary. After notes were transcribed, the research assistant used software programs to obtain counts of word frequencies from the transcriptions. These word counts then were used to determine common themes across informants. The themes typically cut across questions — the goal of establishing themes is to present a broad, synthetic interpretation of responses that complements quantitative information from user counts and surveys and provides context and perspective for planning and decision-making. The strength of the key informant methodology is that it provides insights that cannot be obtained from surveys that require respondents to check a box or simply answer yes or no to questions. As noted, these insights provide rich contextual information for policy -makers. The principal limitation of the key informant method is that participants are not randomly selected and the results cannot be generalized to a broader population. The strength of the method is that it generates details and interpretations that lead to insights that cannot typically be made with other methodologies. 3. Results The key informants each offered useful insights about the values of trails, concerns about trails, and issues for planners and policy -makers to address as they work to develop and manage the greenway network in Central Ohio. All agreed that trails add value to the neighborhoods and municipalities in which they are located and to the region as a whole. Most noted the broad social benefits of trails, citing better opportunities for fitness and recreation, greater access to green space, better health, and respite from congested streets. Many also cited the economic benefits of connecting people to destinations, stimulating retail activity, linking to transit, and attracting and retaining talent. Perceptions of crime and safety drew concern; and while trails hold the potential to impact commerce, most feel this effect is under -realized. These individuals believe trails and a regional expansion of non -motorized transportation infrastructure can increase livability and strengthen the future of Columbus and Central Ohio. The research team identified five general themes that emerged from analyses of the key informants' responses to questions: • Value added by greenways; • Connectivity matters; • Crime and safety concerns; • Economic impact expanding: amenity attracts and retains talent; • What the future holds. 42 In addition, the research team identified quotes of individuals illustrate sentiments related to the theme. Value Added • All 25 Respondents answered "Yes" to Interview Question #1 asking if Trails Add Value: • Mike Brown, Experience Columbus, described "Broad social benefits to the investment" in trails including: health, recreation, connectivity, access to green space, transportation, and as an amenity drawing excitement to residential and business locations. • Jeff Davis, Owner of Cafe Brioso, downtown Columbus: "[Trails] deliver customers to us in the morning just like the freeway does. " • Catherine Girves, Executive Director of Yay! Bikes values trails to usher a "mode shift" in transportation: "They are a very useful shift for folks to ease them into biking, especially if they are not ready to ride on the roads. " • Eric Phillips, Union County Economic Development Director, adds, "The `wow factor' of trails and their access to schools, work, business is a key factor for community development. " • Trudy Bartley, PACT: "Riding a bike IS a mode of transportation. " Connectivity Matters • Frequent response on Question #4 on How Trails Add Value (21 times); Question #6 on Factors That Affect Trail Use (16 times); Question #8 on Barriers to Trail Use (10 times); and Question # 10 on Improvements Needed to Better Serve Recreation and Transportation Need (7 times); Corresponds strongly to responses on Trail Survey: • Dan Kaderly, Metro Parks Greenway Manager: "The more we can connect through neighborhoods, the better. " • Kimberly Moss, Senior Campus Planner at OSU: "We have really good north/south connections, but not good eastAvest connections. If there are missing connections, people may choose not to use the trails. " • Brad Griffith, of Buckeye Interactive, New Albany: "Ifl have a request for local leaders, it would be to connect New Albany to other towns - Gahanna, Westerville, central Columbus. These connections are very important to live and work here. " • Mike Brown, Experience Columbus: "Connecting the plans [of the surrounding communities to Columbus] is critical to making a vital, vibrant system. " • Bob Waddell, AEP of Ohio: "There is clearly a growing population of people who need to get to work who can't or won't buy a car. " Crime and Safety Concerns 20 of 25 Respondents list perceptions of Crime and Safety as psychological or physical Barriers to Trail Use in Question #5: Fred Hahn, Director of Dublin Parks: "That burglars use the trails to `stake out' houses for a crime is an ongoing paranoia; crime is the biggest, most unfounded concern. The first thing we fall back on is our crime analysis: Here are the records, now try to confirm your paranoia. "' 43 Kimberly Moss, OSU: "On Football Saturdays, the Olentangy is like a bike highway! There is some concern over the tangling of bikes/cars/pedestrians. " Brian Hagerty, Engineer and Board Member of Consider Biking: "There is a path under 1- 270 that doesn't connect to anything now, but the neighbors say they don't want the connection because it might bring `those people' to their community. If the real trail users get on the trails and use that connection under that bridge, the illicit activity will go away. " Adrianne Joly, New Albany Town Planner: "Safety concerns always come up, so lighting, visibility, enforcement become points ofdiscussion. " Economic Impact Expanding; Amenity to Attract and Retain Talent • Connecting employees or consumers to businesses is mentioned 11 times on Question #6 as a Factor Affecting Trail Use; most Respondents feel trails are important to attract and retain talent to the region, representing future economic growth: • Mike Brown, Experience Columbus: "There is an increase in bike stores, specialty stores, and bike repair shops. That means the client base is growing, and that is very positive for the economy. " • Catherine Girves, Yay! Bikes: "Economic development will increase around the use of trails. When we schedule rides, people want to stop; we call these `cash bombs ' so people can intentionally spend money. Food is big, gift shops,. too. "' • Joe Eulberg, Vice President of Human Resources, Bob Evans: "Trails are valuable because they create industry, not the least of which is tourism. And more and more people mention trails as a reason for wanting to live someplace. " • Mike Brown, Experience Columbus: "What do the Millennials want? Activity, trails, not having cars. These are the big signs to stay relevant in the long run, to attract the best talent, and retain them. It's about relevance, about attracting the best people. " What the Future Holds • Respondents want leaders to secure funding to support trails: "Money," "Capital," "Dollars," or "Funding" was mentioned 17 times on Question #7 as an Aspect Affecting the Ability of Local Leaders to Expand Trails; • Improvements to Infrastructure (12 times), Transportation Choice (12 times), Connecting Communities (10 times) and Offering Healthy Options (8 times) are mentioned on Question #10 as Advice Respondents had for Local Leaders: • Fred Hahn, Director of Dublin Parks: "This whole emphasis on bikes is no fad, it has been building for years and years. " • Eric Phillips, Union County Economic Development: "This is not apolitical issue, it just makes sense. [Trails] are valuable to have in communities and a huge selling point for businesses to locate where employees have access to other modes of transportation. " • Heather Bowden, CoGo Manager: "Baby Boomers and Millennials want walkable, bikeable neighborhoods. " • Ed Diederich, Trek Bikes, Columbus: "Why own a car when you can ride your bike?" 44 4. Implications for Policy and Planning The results of the key informant interviews provide perspective on the values associated with trails in Central Ohio, potential concerns about trails, and new benefits to be obtained through further development of the trail system, including increasing connectivity, retaining talent, and enhancing livability. The results complement and reinforce insights gained through analyses of the intercept and online perspectives, including the importance of trails providing opportunities for recreation, fitness, transportation, heath, economic development, and livability. Implications for policy and planning include: Strategies for building support for expansion of the trail network should address each of the five themes suggested by the interviews: o Materials to support trail development should focus on the many diverse benefits provided by trails, ranging from recreation, fitness, and health to connectivity and transportation to workforce and economic development to livability. o Ongoing efforts to increase connectivity, especially through creation of east -west connections that link to north -south oriented trails and connections across smaller, suburban communities, should be continued. o Planners and others need to continue to address unfounded perceptions about crime and to address concems associated with traffic safety, including congestion and interactions between cyclists and other users. o Planners should consider how best to engage economic and workforce development specialists, including human resources professionals from leading health, technology, and other industries, in efforts to target millennials in trail planning initiatives. o The vision for Central Ohio Greenways should be multi -faceted, stressing linkages across the recreation, transportation, health, and economic sectors, and strategies for funding trail development should engage these sectors. Long-term planning for trails can be enhanced by concerted efforts to engage constituencies in addition to the recreation, bicycling, and walking communities. These stakeholders include business leaders, health leaders, transportation officials, and economic development specialists. 45 GUIDE FOR KEY INFORMANT INTERVIEWS October 16, 2014 We are conducting a study on the values and economic impacts of trails in Columbus and the Mid -Ohio Region. Thank you for agreeing to talk with us. We would like to ask you about your opinion of the values of trails and whether you consider the presence of trails in the region important to your business operations or the well-being of your employees or community. We think our conversation will take no more than twenty to thirty minutes. We would like to tape our conversation so we can be thorough in reporting your thoughts. Are you comfortable with us recording our conversation? 1. First, so we can provide context for our results, could you please describe your position and responsibilities in your business (organization)? Do you have a business card with your contact information? 2. How familiar are you with trails in Columbus and Central Ohio? Have your ever used the trails, and if so, how often? What activities have you done on the trails? 3. Does your business/organization encourage employees to use trails or other forms of alternative transportation such as car-pooling, ride -sharing, transit, or other COTA (Central Ohio Transit Authority) services? 4. What are your perceptions of trails in Columbus and Central Ohio? Do you think they add value to neighborhoods and the city and region overall? If so, how? What are these values? a. Probe if difficulty responding. Cite possible examples of values: opportunities for recreation, exercise, and fitness with health benefits; preservation of open space and habitat; positive effects on property values; business sales to trail users; increased overall attractiveness of community as place to live; opportunities for commuting. 5. Some people sometimes express concerns about trails and or allege potential impacts on neighborhoods or property values. Are you aware of any unfavorable perceptions people might have of trails? a. Probe. Cite recent assault or possible examples of negative impacts: negative effects on property values; increased loitering or crime; increased traffic congestion and reduced safety at intersections. 6. What factors affect people's use of trails? Are you aware of any barrier that need to be addressed to increase use of the trail system in Central Ohio? 7. What factors affect the ability of local leaders to expand the trail system? Are you aware of any barriers that local leaders need to address to expand the trail system? 8. Does your organization consider proximity to trails important for its business? If so, how? a. Probe: Has your business located near trails to serve trail users and other customers who value trails? b. Probe: Has your business chosen to locate in a particular community with trails because decision - makers believe trails are important to your employees? c. Probe: Has your business marketed to trails users in any specific way? 9. Has your organization made specific investments related to or because of trails? If so, please describe these investments. W. a. Probe if investments: Can you share any specifics about the amount of investment or effects on your overall budget or operations? Are there any documents or news coverage related to your investments that you can share with us? 10. Please think for a moment about the long term future and well-being of the region and how local officials can best serve the many needs of the people who live here. Given the recreation and transportation needs of Central Ohioans and competing demands for public resources, what is the relative priority for investment in trails? What advice would you give local public leaders? 11. Do you have any additional thoughts or insights about trails you would like to share? 12. If we have additional questions, may we contact you again? 47 Appendix 2 Participants in Key Informant Interviews organization/Business Name Position Wednesday, October 22, 2014 City of Dublin Fred Hahn Director of Parks & Open Space OSU Transportation & Kimberly Traffic Management Moss Senior Campus Planner Brad Buckeye Interactive Griffith Owner Adrienne City of New Albany Joly City Planner Ed Trek Bicycle Store Diederich Manager Bob Evans Joe Eulberg Senior Vice President, Human Resource Advocacy Groups - YAY Bikes & Consider Catherine Biking Girves Executive Director Advocacy Groups - YAY Bikes & Consider Brian Biking Hagerty Board of Directors Dan Monig; Nate Paradise Garage Biroshak Owner, and Staff Member Thursday, October 23, 2014 Mike Experiece Columbus Brown Director Development and Community Affairs Franklin County Metro Dan Parks Kaderly Ranger Cafe Brioso Jeff Davis Owner Andy Outdoor Source Graham Owner Union Co -Marysville Economic Dvlp Eric Partnership Phillips Director M Wednesday, November 19, 2014 Heather CoGo Bike Share Bowden Manager Thursday, November 20, 2014 Leslie Policy Advisor, Mayor's Office of Environmental City of Columbus Strader Stewardship Vice President Communications, Marketing, & COTA Marty Stutz Customer Services Jeanne Nationwide Insurance Siersdorfer Nationwide Associate PACT Trudy Executive Director (On loan from Ohio State (www.eastpact.org) Bartley University) Barry Shumann; Steven Phy Homaya; Bob Waddell; American Electric Jeff Power of Ohio Hoffacre AEP Staff Members Brent Columbus Realtors Swander Government Affairs Director 49 Open Space - Final Report "Moving to Wellville" / Disruptive Leadership Health Management Academy - 16 May 2017 Purpose Participants of the Academy Collaborative met 16 May 2017 at the Mansion on Turtle Creek, Dallas, Texas. A new joint session with members of the Big Data Collaborative and the Population Health Collaborative was called for a day of meetings and conversations where the two sectors have significant topical overlap. Traditionally, the two groups have held separate sessions. The goal of hosts, presenters and participants was to galvanize new perspectives and sharp thinking around population health. The plenary presentation and subsequent Open Space exercise sounded a clarion call to the health care industry: Define current challenges, mobilize research and data collection, and leverage upstream interventions before chronic illness "breaks the bank" for individuals and for our nation. Presentation David Johnson and Kurt Waltenbaugh kicked off the joint session with a presentation on Disruptive Leadership called "Moving to Wellville: Mapping the American Journey Away from Sickville." Tracy Nordstrom facilitated the Open Space exercise. Presenters discussed declining US health outcomes; highlighted high -dollar spending on critical, acute and "sick" care; and pushed for new strategies leveraging data, analysis and innovation to improve population health, moving the country toward "ideal health." Johnson, of 4Sight Health, and Waltenbaugh, of Carrot Health, presented statistics, graphics, personal anecdotes, and trends in our current "Fee For Service' (FFS) world. They argued that the shift toward "Value Based Care' (VBC) would be achieved most sustainably if health care providers, payers and community partners embraced the influence of "Social Determinants of Health" (SDOH) and focused on "upstream interventions' to create health within a population of patients. Energized by that shared understanding and clarity, participants in the Open Space exercise generated new ideas, strategies and approaches. Everyone left with a sense of possibility for meaningful change. Process A facilitated, "Open Space" set of conversations took place after the "Moving to Wellville" presentation ended. Open Space was defined for participants as an "Idea Workshop" that "provides space and opportunities to learn from each other." The definition and invitation continued: "Theguiding themes, questions, wisdom, curiosity, direction -setting and solutions to our current challenges are right here, in this room." Participants were invited to offer topics for discussions that flowed from the plenary presentation and that exist at the intersection of data and pop health. Participants were encouraged to draw from their individual work, dilemmas, and/or successes encountered in their home institutions/regions/areas of expertise. Those who offered topics were invited to "convene" or lead the conversations for 20 minutes with others at the Collaborative who shared their interest in offering/crafting solutions on that specific topic. Participants of each session, 6 topics each in 2 timed sessions (12 total), self-selected the conversations in which they wished to contribute/learn. Participants were encouraged to lead or engage in a single topic of conversation for the full 20 minutes per session or float between conversations, "cross pollinating" ideas. Notes were gathered from participants at the close of 2 rounds of conversations. These notes were analyzed and grouped into topics and emerging themes to draw alignment and to identify outstanding questions, unresolved issues, and new avenues for discussion. The process of "Open Space" was introduced and facilitated by Tracy Nordstrom of Verve Consulting. The Open Space conversations were kicked off by this two-part question: "How should health systems tackle t} a 'keep me as healthy as possible' and 'help me make smarter lifestyle choices' jobs -to -be -done?" "What does disruptive leadership look like? What outcomes can we expect?" In the pages that follow, please find the 12 topics that were generated by participants of the joint session, and topics/trends/questions indicated in the notes taken during the conversations. Early Assessment Participants appeared engaged in the "Moving to Wellville" presentation and asked spirited questions during the session. Many embraced the dilemma of poorer US health outcomes within a system that "stuck" in FFS. The idea of "disruptive leadership," however, and HOW to leverage social determinants and implement "upstream" interventions generated a new set of questions as to who leads, how to measure success, how soon to begin implementation, and, most pressingly, who pays? Participants eagerly offered topics for convening conversations, quickly chose conversations in which to engage, moved easily between conversations (standing and mobility reined!), and talked, listened, and procured robust notes. The photographs below document the activity and focus of this Open Space process. 51 Future Discussions The participants' self -identified topics and outstanding questions should shape future discussions within the Academy Collaborative for both Big Data and Population Health. A host of unresolved questions and identifying resources to pay for "Wellville" interventions seemed foremost on participants' minds throughout the Open Space conversations. Ripeness, Who Leads, Who Pays, Potential Partners in the Transformation, and Resources remain topics that require further investigation and should guide future conversations. r1, ,rc;,. �� NW, 52 Now Sh4u{d 4ual+h SySiems tock�e "i1cF frte cu hta4lVr qs pnSS► 1 uncte(Skna-dtmalraphhs aF pOpulaha Wi Surf O nd+ry Qftas •undv�avcl cWK shth of heaNh Irkr9cy`Y� v`m jPulaians what is f4ir (,prrtrl CK. a Lkstl eKw crass ^vw&kh.t icy 'eroul i nub 7 � 3 jYey. P jo, S{uhtit { s to mAan'Kc dec 3� fndXln5 53 Topics_ and Emerging Themes "Moving to Wellville" / Disruptive Leadership - Kurt Waltenbaugh & David Johnson Joint Session: Population Health and Big Data Health Management Academy - 16 May 2017 - Dallas, TX Open Space Exercise: Participants convened conversations with peers and generated topics. Emerging Themes were analyzed & grouped from notes generated by participants during Open Space. PoiHealth_- Data Topic_s._/ 12 Conversations: Preventative medicine & predictive analytics Addressing areas where the free market has failed Success in growing lives in narrow network product & contracting competency: Lessons Learned What are you doing to engage patients/providers in population health coaching/care management? The opportunities of analytics What data sets get the ball rolling? How fast/hard to push changes in an employee health plan? Can we calculate & visualize a "health number' similar to a retirement number? How can we use a data -driven approach to reduce the number of inpatient admissions? Data & analytics to determine a glide path from Fee -For -Service to Value -Based Care Choosing value over volume: optimizing margin vs. maximizing margin Starting from a fee-for-service place, employee populations are the obvious starting point: Then what? How can data drive the transformation? 54 O ep n Space - Emergitng_Th rqm Priorities • Determine driving factors of cost • Experiment in employee population before applying elsewhere • Moving quickly from Volume to Value - work hard • Strategy first, financial model second: CEO will be uncomfortable • Lead with quality; understand quality metrics • Leverage meaningful data & metrics to avoid data overload • Learn from systems using data/analytics to create alignment of pop health with clinical operations • Include underserved populations, where markets have failed: o Homelessness o Mental Health o Children/child care o Education o Eldercare • Focus on "risking risk" populations • Upstream interventions • Population health is mission -driven; approach must be evidence -based and effective Leadership • CEO should advocate for healthy community • Lead by example • Shoot the payer, make them a TPA • Health systems should influence higher education • Work with community to prioritize partnerships • Glide path from volume to value • CEO will be uncomfortable if R01 isn't immediately apparent • Align pop health leaders with data analytics leaders • Want leadership in hospitals/systems to support healthy choices for staff: o Better food in hospitals o Include activity/movement time irito workday o Support staff to volunteer & be a part of the community they serve • Health systems must lead transformation/disruptive leadership to improve health Process / Decision Making • Compare cost drivers across different populations • Understand demographics of populations surrounding main population, compare • Experiment in employee population first • Find out what motivates people in their choices/behavior • Tap into social media to drive change 55 • Keep some employee data separate/private • Make financial case for quality/patient-centered solutions then scale across network in mix of FFS & VBC • Use social determinants, zip codes as predictive of risk/outcomes • Shift from "high utilizers" to "rising risk" populations to target interventions • Reach out proactively to assign PCP's (Tenet Healthcare) • Scale up successful "evidence based" pilots that leverage social determinants Values • Primary care • Transparency to aid healthy choices in patients • Make healthy choices low cost for patients/population/consumers • Leverage influence • Health literacy across populations • Social and community investment • Strategy, not margins • Healthy at work - practicing what we preach • Thinking bigger, out of the box, for greatest impact • Leveraging the massive amounts of data we have to build awareness, new systems • Analytics is at the center of a sound population health strategy • Free market might not be able to solve systemic crises • Anticipating market shifts • Leading, guiding communities to better health • Include underserved populations • Community and individual engagement = key to better health outcomes Measurement • Determine metrics for different populations • Factor in free market and community values • Measure and set the RIGHT goals • Return on Investment (ROI) for preventative care and upstream interventions • Establish an "index of health" and rank/evaluate it on patient chart • Track ED to inpatient & measure what ED physicians most likely to admit, and for what diagnoses • Determine "ideal health" outcomes, work toward them • Selection bias - those who comply are already healthy • Risk stratification for successful outcomes: How? What? • Health calculator: input/output to change behavior • Define "risking risk" groups using data/analytics Paradigm Shift: From A to B... • Engage in disruptive partnerships 56 • Tough spot for free market, solutions are beyond health system: homelessness, violence, mental health, childcare, elder care... • Health initiatives should be separate from business/bottom line, unencumbered by organizational inertia • Start in hospitals: model healthy social norms, e.g., abolish soda in hospitals • If health systems don't figure this out, society will figure it our for us • Free market fails: i.e.: discharging is problematic if homelessness is the context • Other free market challenges: violence, drug abuse, bad neighborhood influences • Understand health literacy and gaps in populations • Recognize competing needs • Analytics into action - Data/best practice/scalable solutions drives change • Identify "impactable" individuals and populations to foster behavior changes • Define population health differently from patient disease management • Discovering the importance of population health in each organization • Keeping healthy is disruptive • Hard to "disrupt' when we are caught in current model - may need an extra arm • Convincing leadership to buy in to innovative disruptions/programming, even if ROI isn't immediately obvious • Aligning pop health leadership with analytics - arm all leaders with strong data • Focus on social determinants to shape health before patients are sick • Define resources, who pays? Pilots • Mobile farmer's markets in area/at hospital to ease access to produce • Model healthy lifestyle, start with hospital staff/hospital campus: start with selves! • Hospital meals ranked with Red/Yellow/Green - points for healthy food choices • Sponsor biking events & healthy, active outdoor spaces • Redirect "low acuity" to urgent care • Support hospital/clinical staff to volunteer, be part of communities they serve • Look to examples of "evidence based" success - New Ulm, MN - and scale up • Smoking campaign "won" once we connected health risk to second hand smoke, i.e., your smoking affects ME • Could systems shift sports advertising dollars to community-based health? Incentives/Nudges • Incentivize behavior changes, patients toward health • Offer lower premiums for good behavior • Rate meals in the hospital: Red/Yellow/Green for quality choices, earn points • Provide outdoor space at health facilities, promote social time and exercise among staff • Teach health providers how to eat/life healthy o Better food at hospitals/clinics o Include activity times 57 o Reduce stress through volunteer opportunities & community • "Cool" to be healthy • This is a marketing problem: simple messages, "if you smoke, you die," in your face • "Game-ification" - watch your score and see it improve, financial incentives for improvement • Shaming vs. positive reinforcement Partners/Community • Health plans/payers • Food manufacturers, local restaurants, stores • Hospital administrators • Blended: public/private partnerships • Young people • Educators • Community providers: right care/right place/right time • Diverse/broad community groups to co-sponsor events • Bio/pharm • Data/analytics providers • States • Federal government • Local schools, child care providers;, homeless shelters • Financial advisors/retirement firms • Entrepreneurs/commercial sector • Pro sports teams/marketers Education • Build awareness in individual patients of the need for healthy behavior changes • Communicate value/R01 to front line staff the benefits of value based care • Engagement & accountability is in patients' best interest, show them • Empower pop health leadership with strong command of analytics • Docs and academic institutions Goals • Communicate importance of providing health to employees • Really "sell" importance of primary care network for overall healthy outcomes • Change hospital models from Porsche to minivan (expensive to affordable) while moving... • Foster engagement with consumers to encourage smarter lifestyle choices/greater health outcomes • Determining the exact problem we are trying to solve • Communicate value/R01 of transitioning to value to front line staff • Quantify health outcomes/impacts using data/analytics • Narrow the data to prepare health organizations for risk-based constraints BE • Staying ahead of "tipping point' of provision of value based care • Raising performance of independent physicians • Data is readily available and actionable • Determine the Return on Investment (R01) for preventative health • Balancing population health with public health • Knowing the RIGHT data to use: o Claims o Clinical o Cost o Payer/MSSP o EMPI o Crimson (vendor) o Local Exchange o Purchased Data • Patient engagement and individual accountability for health • Reduce inpatient visits by 10% • Each answer tailored to specific consumer/patient Innovation • Health systems fund sports (millions of $$$ annually) — can % of that money go toward community health instead (including marketing/advertising to gain eyes/recognition)? • Big data and Teal Time experiments • Need innovations that embrace the free market • Bundles as an avenue for population health • Create own insurance product when you get to point of flipping to loss of volume created by VBP structure • Nudge successful incentives on mainstream population: i.e., Silver Sneakers for traditional Medicare patients, not just medical assistance • Can we use systems/processes that have been effective in reducing variation in clinical practice to reducing variations in consumer behavior? • Getting the insurance/government systems to fund "ideal health" projects • Create a system without a third parry payer structure • Acute Care = more volume in hospitals; Population Health = move volume to ambulatory setting • Establish a "Health Number" like a "retirement number" Questions / Unresolved Issues • As currently constructed, can health systems contribute to building healthier communities? • What do health systems need to STOP doing to change course toward health? • How do we shift resources out of specialty/acute care to promote health, behavioral health and chronic disease management? • What is academic medicine's role in community wellness? • How do we set & measure the RIGHT goals? (Example: Muskegon wants to be the healthiest county in Michigan): Can other communities set their sights that high? • How fast/hard to push changes in employee health plans? 59 • Who pays for disruption? • How much employee engagement is needed? • How can we push for change without going bankrupt? • How do we fully incentivize disruption? • How to know when to change from volume/FFS to value? • Can you successfully create 2 insurance groups differently? o Operationally o Ethically • How to share data that is HIPAA compliant • Can rising risk populations be defined in the post acute/continuing care space? • What is the right balance between big data and simple, focused solutions for MDS? • How do you get to "lowest necessary cost"? • Is Population Health Analytics different from Health System Analytics? • How do you retrofit a profitable hospital/system operations with lessons learned from your ACO/Pop Health initiatives? • What data sets get the ball rolling? • How do we engage doctors and teaching faculty? Ripeness/Readiness • Health has worsened for 30+ years, recognize need to shift toward better population health • CEO will be uncomfortable - how to engage early, to ease "glide path"? • Before the "tipping point" of Fee for Service shift to Value Based Care to "Ideal Health" • Paradox of needing to change, but unable to change because of established models/systems • What to do for communities where healthy lifestyle isn't a'thing'? Resources !iEl9v�w9� � M Lanfazd o� U -61,L Gmii36kl6 a"(^Bt F; l'KKk9 mq /e �mk.Ca�i C xwl{ &4, Clap �LCtiW Cic.-. Wls�a {0jwhc$. Moving to Wellville" 16 May 2017 presented by: Dave Johnson, Founder & CEO, 4Sight Health, david.johnson@4sighthealth.com Kurt Waltenbaugh, Founder & CEO, Carrot Health, kurt@carrothealth.com Tracy Nordstrom, Principal, Verve Consulting, tracy@tracynordstrom.com Report compiled by: Tracy Nordstrom, Verve Consulting 61 7 - \ OPENS TheAcademylnnovationInstitute Big Data /Pop Health Joint Session , Timed Sessions, 16 May 2017: '6-0 Session 1: 3:35 pm _ Session 2: 4:00 pm Market Place: Topics, locations Tracy Nordstrom, Verve Consulting Harvest & Final Thoughts: 4:30 pm What intersection/question/dilemma that has surfaced for you. What do you want to know? What do you want to talk about or explore? What do you have to offer? Write that idea on a med. sized sticky note. Topics/Conversations go on Market Place Wall. Note times/locations - choose themes that resonate. Convener: Offers topic, appoints a recorder, kicks off discussion, facilitates. Note your session time and location. Recorder: Take notes/relevant ideas/emerging themes/questions for Feedback Wall. Law of Two Feet: if you aren't getting what you need from a conversation, or you are not contributing, feel free to use your two feet to move to another conversation. Butterflies & Bumblebees migrate and cross- pollinate. If your group's conversation is really humming, feel free to keep it going, despite the session shift. You might need to re -locate your group to another space. If you are a Convener during the second session, please be at your space on time. Final group harvest, main meeting room: Identify themes, outliers. What surprised you? What needs more study/follow up? Are there partners/colleagues in the room who share your passion for a particular question/solution? 62 Art of Hosting / Participatory Leadership Method `i 63 Blog Blurb for Carrot Health lead-in to "Secret Sauce" Paper The "Secret Sauce" of Population Health Across policy and practice, health care appetites are changing. As reimbursement models shift from volume (of procedures) to value (of health outcomes), providers are expanding their menu of services to initiate broader and earlier interventions for health, to lower costs and to reach across populations. Health and wellbeing are valuable societal objectives, and have consequences for our country's bottom line. Healthy individuals report experiencing a greater quality of life, and a healthy population contributes to higher rates of economic growth. Health equity matters, too. Income and wealth disparities between and among demographic groups result in poorer health outcomes and exert negative effects on individual productivity and on national economic growth and sustainability. Achieving optimal health outcomes is a complex undertaking. Social Determinants impact up to 90% of health outcomes, while just 10% of health outcomes are attributed to clinical care. Meeting consumers (patients) where they are will therefore require interventions outside the 4 walls of the clinical system. Social and physical determinants encompass the wide set of forces and systems that shape the conditions of daily life - from the availability of living wages and job opportunities, to access to healthy food, parks, and quality housing, to freedom from violence, social isolation, and environmental hazards. Each force, alone and in consort, impacts physical and mental health, and imparts subtle or significant influences leading to healthy or less healthy behaviors. Consumer data gives providers clues into consumer behavior. There is strong correlation between consumer behavior and health; variations in behavior lead to swings in cost management and sustainability. Carrot Health leverages health care's largest consumer database, analytics, and application models so providers can lead their patients to better health. Gaining an enhanced view of the consumer helps providers determine what upstream interventions are needed, and adds insight into where they'might be applied, and when. Examples of upstream interventions abound, and the frequency of partnerships implementing and documenting them is growing. Some examples include: • Providing access to fruits and vegetables in a neighborhood that is absent a grocery store but flush with fast food; • Funding a bike -share program in a city that is car centric and that struggles with high rates of heart disease, obesity, and diabetes; • Planning with government departments, developers and neighborhoods to offer multi- generational housing units that are affordable and free from mold, pests, and criminal activity; • Placemaking across agencies to create public spaces where people may gather, exercise, and socialize for low or no cost. Health care providers are in a unique position to affect health care outcomes, and health care providers need not go it alone. The "secret sauce' to improving outcomes of population health blends access to data with actionable analysis, curates partnerships across sectors, and connects with communities to create opportunities for health. 64 Press Release - Hot Spot for Dnt Blnk The Wheel Deal: Food Trucks Now Deliver To Your Door HotSpot shakes up food delivery paradigm, shortens the distance between restaurant and the hungry consumer at home. MINNEAPOLIS, MN - 10 April 2017 -if technology has changed how we order, eat, and pay for meals, to -go culture and food trucks have changed where we eat. HotSpot is anew dinner delivery mobile app aimed at the savvy at-home eater. It hit the streets in early April and connects consumers to high quality restaurant food delivered to their door, while dispensing with the middleman delivery -driver model. Order with HotSpot, and you get the food truck AS the delivery truck. HotSpot is the brainchild of Eric Berg. He remembers his family ordering take out food by phone when he was a kid. "I was hungry AND impatient;' Berg admits. "And the food that arrived was never great Since then, I've thought a lot about how food delivery could be done differently. What if the restaurant's kitchen came to you?" Like Berg, today's consumers are hungry and impatient too. While Morgan Stanley estimates that just 5% of restaurant spending nationwide is conducted through on-line delivery service platforms like HotSpot, consumers increasingly want options for meal procurement as schedules compress and work/family responsibilities eat up precious time. Take-out removes menu planning, grocery shopping, cooking and kitchen clean up for the consumer, but still involves the hassle of driving, parking, and time spent. On-line and phone orders - delivered by third party delivery services- let the customer stay on his or her couch or at the homework table longer, but food quality can be lost in translation. The lag between grill, packaging, heat lamps, warmer bags, drive time, then front door delivery can leave food cold and the eating experience lack- luster. HotSpot flattens the delivery system to two steps: food truck to table. HotSpot captures data on food trucks already near by, sends app users a text alerting them of available trucks that are delivering. Ordering, payment, and tip are included in the app. There is no additional delivery fee. Once the food truck has the order, it maneuvers close to the consumer's house, parks, completes meal preparation, and brings the order to the door. HotSpot is in beta launch and available at dinnertime in the Loring Park neighborhood of Minneapolis. Two restaurants - Solo's Pizza and Urban Subs - are two of the first restaurants on board. The delivery trucks have been upgraded by Chameleon Concessions with special safety and design features that allow the delivery trucks to double their utility as food trucks. "This is disruptive technology," says Brian Banick of Solo's Pizza. "Food truck -as -delivery truck allows us to control food safety and menu integrity during delivery. Mobility allows us to expand our market beyond our restaurant." And most important for the consumer, Banick says, "This delivery innovation improves the overall eating experience at home." The novelty of choice and convenience at the touch of a smartphone is appealing, and HotSpot's food delivery begs the question: For foodies who like it local, is the front door close enough? Contact:Eric Berg DntBlnk eric.berg@dntblnk.com 612.272.2227 - �'' umm 20161FAI OUTSTANDING ACHIEVEMENT ......... ....a, Fabric and Metal Structures forthe Event & Entertainment Industry Stan with the understated: custom design, industrial grade fabrics, site-specific framing, and the ability to withstand temperature extremes from January to July. Than apply the magic. clear span interiors, expansive space, and architectural forms awash in color and light. From assembly to spectacular, voilal Stylistically and technologically bespoke, event structures ham Canvas Craft are innovative fabric and metal creations 1pennanent or temporary) that are flexible and strong enough to hostfarge crowds of people wile keeping the elements or extreme weather at bay. The special occasion you are planning matters. or weddmg, a community festival, corporate cele ami metal structures from Canvas Craft make your I FEFImA 1 I cu VJhetheryou are hosting a private gala hration or product launch, sophisticated fabric k k k wstomized event marquee. tecnoulogy Por a cue FIT Protect Mal Mattes ww.fa4Pmuecredcom 5787 Oueans Ave NE, Otsego MN 55330 1763) 42&4325 1181/16 C28PM co ML4ENTARY — Star -Tribune Restoring lakes original name would reclaim heritage and unify "Calhoun" doesn't fit. "Bde Maka Ska" does. By Carly Bad Heart Bull, Kate Beane and Tracy Nordstrom 6EPTEIdiEER 24. 2015 — 6:23PIA We were heartened to see President Obama celebrate the return of the name "Denali" to Alaska's, and our nation's, tallest mountain, a move that signals both the power of naming and the possibility that change can come, even to famous landmarks. In our own backyard, we are part of a coalition of citizens who would like to see the name Bde Maka Ska returned to Lake Calhoun. A return to the original Dakota name (meaning "White Earth Lake") would acknowledge and honor the area's first inhabitants, signaling Minneapolis' evolution as a community composed of many, with visionary citizens willing to understand history, re -frame, and move forward together. The history of this place, and it's naming, are important. Minnesota's original indigenous population, the Dakota, frequented, fished, gathered food, and camped along the shores of Bde Maka Ska for centuries prior to white settlement. By the 183o's, the Dakota people of Mni Sota ("The Land Where the Waters Reflect the Sky") faced starvation due to the overhunting of local game by the fur trade industry. Though they had always gardened and gathered native plants for food, a community led by Mahpiya Wicasta (Cloud Man) called Heyate Otunwe ("Village to the Side") was among the first Dakota groups to succeed at large-scale farming. The crops harvested at this site were shared with other Dakota bands, ensuring the survival of the larger community. This story of farming, innovation and generosity holds significance for our state, and is all but forgotten. By 1824, John C. Calhoun, then Secretary of War, had established The Bureau of Indian Affairs under the control of the War Department, signaling that indigenous peoples were regarded as enemies of western US expansion. Concurrently, Calhoun penned what would become The Indian Removal Act, signed into law in Washington DC in 1830, which opened the door for removal treaties, ushered in policies that promoted tribal ethnic cleansing (such as the Cherokee Trail of Tears), and cleared the path for Euro -American settlement. Calhoun, a native of South Carolina, was also a staunch proponent of slavery - famously calling it a "positive good" rather than a "necessary evil" while serving in the US Senate in 1838 - and is credited by some historians for a fiery rhetoric that fueled Southern threats of succession prior to the Civil War. So why is Calhoun's name memorialized on a lake in Minneapolis? It is not believed Calhoun ever visited the area; however, as Secretary of War, Calhoun authorized funds in 1818 for a string of military forts to defend the NW territories and help secure the fur 67 trade, including Fort Snelling, it is believed that this action prompted surveyors to grant his name to the lake sometime before 1839• Recently, the Park Board passed a resolution recognizing dual names for this place, Lake Calhoun and Bde Maka Ska. While the formal recognition by the Park Board is an important gesture, we feel that further action is needed to acknowledge the lake's original name and it's significance. While the Park Board may not have the authority to officially change the name, those who do will certainly look to the Park Board for guidance and leadership on the issue. The historic wounds associated with Calhoun's name are obvious, and deeply felt by many. Simply adding the Dakota name beneath Calhoun on park signage is problematic. Restoring Bde Maka Ska as the solely recognized name would reject misappropriation and re-claim a shared, and more uniting, heritage: a love of this place; settlement near important water; adaptation and caring for kin; and peaceful coexistence. Restoring Bde Maka Ska also would invite historic and cultural interpretation at the site, promoting an opportunity for inclusion, education and healing. "Calhoun" embodies neither a native son of Minnesota, nor the values of our City of Lakes. We are confident our neighbors, and elected officials, will see that the time is ripe for change; that in restoring the name of our prized lake, we welcome our history, and our collective future, home. Submitted on behalf of: Carly Bad Heart Bull, Kate Beane, Tracy Nordstrom Barb Olson, Harvey Zuckman, Juan Linares, Greg Paulson, Mike Elson, Duane Reed, Salma Hussein, Ben Schweigert, members of, Calhoun -Harriet Master Plan Racial Equity Subcommittee, Citizens Advisory Committee to the Minneapolis Park and Recreation Board, Minneapolis, MN MI Part 7. General Information Total Estimate for Consulting Services Proposed: 13 months total consulting months: 12 months consulting (September 2017 -August 2018) plus September 2018 for final report production and City Council presentation = Consulting Cost Not to Exceed: $39,000.00 $39,000.000 or 13 months Additional Estimated Expenses (to be estimated/approved during process and separate from Consulting Scope of Service Expenses) _ $7000.00 • $4500 for 3 Community Conversations ($1500/event) • $500 for 5 Citizen Advisory Committee meeting materials • $800 for artist/visual harvest from Community Conversations • $1000 for "Lighter, Quicker, Cheaper'/Tactical Urbanism Prototypes • $100 for 200 miles traveled while in Orono conducting interviews (Fed rate allowance _ $.54/mile • $100 for additional, unanticipated expenses Total Estimated Costs for Project, as Presented by Verve Consulting: $46,000.O0 A PROPOSAL FOR THE NAVARRE AREA PLAN FOR THE CITY OF ORONO AUGUST 4, 2017 A WSB A PROPOSAL FOR THE NAVARRE AREA PLAN FOR THE CITY OF ORONO AUGUST 4, 2017 TOP 150 Table of Contents General Information ........................... .......... 1 Project Understanding ................................. 2 Project Approach .......................................... 4 Project Team & Experience ......................... 6 Project Examples ....................... _............. .... 9 Schedule..................................................... 14 Additional Information ................................. 14 Total Consultant Cost ................................... 15 - 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 WSW - Tel: (763) 541-4800 - wsbeng.com A Proposal for the Navarre Area Plan for the Ciry of Orono IL GENERAL INFORMATION Early in their careers, the founders of WSB recognized that outstanding results are born from outstanding cultures. Since 1995, WSB has remained dedicated to creating a culture of relationship building, forward thinking, and collaboration that enables technically - advanced, thoughtful, and creative engineering and design solutions that build a legacy - your legacy. The firm's investment in staff and client education supports the collaborative, knowledge -driven, and inspiring environment that delivers results. With this, WSB is able to support the innovation and technical excellence clients would expect from a national firm, while maintaining the trusting and meaningful relationships found with a local firm. A WSB General Information / i A Proposal for the Navarre Area Plan for the City of Orono PROJECT UNDERSTANDING Navarre is an important commercial and residential T hub within Lake Minnetonka. The neighborhood is If centered on intersection of County Road 15 (connection to Wayzata and US Hwy 12) and County Road 19 R'" P PH (connection to Excelsior and MN Hwy 7). The Navarre neighborhood provides commercial services for a sizable area, but is in a difficult position to comment with Wayzata and Excelsior as commercial designations due IJ to those community transportation advantages. I� CRYSTAL BAY TRAIL WSB & Associates and Maxfield Research and Consulting, LLC have partnered to create a proposal AKE MTKA to provide the City of Orono a small area plan for the _ Navarre neighborhood that is forward -thinking; right - sized for the community, market, and regional context; completed to be included in the 2040 Comprehensive Plan; and provided clear implementation strategies including timelines which were missing from the previous planning efforts for Navarre. r A WSB .TN' BEAM Navarre area within the City of Orono Study Area Project Understanding / 2 A Proposal for the Navarre Area Plan for the City of Orono To complete the small area plan, a number of issues will be evaluated, including: Can the Navarre neighborhood be expanded to actual touch and interact with Lake Minnetonka? Develop strategies that can build on the success of the Dakota Rail Trail. Encourage trail users to be customers of the Navarre businesses. Examine and determine the commercial and multi- family markets for Navarre and the surrounding are to determine the appropriate redevelopment opportunities. Design guidelines, zoning tools, and/or regulations for the remodels and tear -downs of the existing single family homes. Engagement of the residents, business owners, and elected official to determine the feasibility of any redevelopment strategies. The City will be responsible to assemble the Project Advisory Committee of Navarre stakeholders and Clear and appropriate redevelopment strategies with providing WSB/Maxfield with all relevant and readily stages and timelines for implementation. available data including GIS shapefiles and the previous Written in a format and with a completion Navarre planning documents. WSB/Maxfield's project schedule that is compatible with the 2040 Orono schedule will include the City Council review of the Comprehensive Plan update and any potential completed draft Navarre Small Area Plan before the Metropolitan Council Livable Communities Comprehensive Plan Open Houses/public engagement Demonstration Account grant applications. is planned for late spring of 2018. WSB Project Understanding / 3 A Proposal for the Navarre Area Plan for the City of Orono PROJECT APPROACH WSB is excited at the opportunity to work collaboratively with the City of Orono to deliver the Navarre Area Plan. Bringing people together through an integrated approach to understanding land use, development, management and future -proofing for Navarre and the City of Orono. We have assembled an experienced team in order to deliver a local and site specific approach to the research and development of our response for this project. We believe the team and its members have a strong understanding of the site and the project scope and with a variety of backgrounds and perspectives that together provide richness and thoroughness to our approach. This philosophy of weaving together the strengths of the consultant team members along with the community, stakeholders and the City into a rich tapestry ensures that no single entity is the beginning or the end of this process. Working closely together with the City of Orono we would strive to exceed the expectations of the community while including their ideas, considerations and knowledge along with stakeholders and other agencies to ensure the process is both iterative as it is inclusive. Innovation through collaboration and creating connection with the community through a transparent, inclusive and equitable consultative process is the backbone of our approach. A WSB We believe in a participatory process and to that ends propose a public engagement strategy that will both facilitate and encourage active participation of local residents, snowbirds, local business people, property owners and the city staff. We know that this is essential to ensure a place driven specific response to the issues of the Navarre township and its neighbors within its very specific context. Project Approach / 4 A Proposal for the Navane Area Plan /or the City of Orono With this thought in mind, our broad approach to engagement is one that ensures all parties can contribute to a shared vision for the future and that we create a safe atmosphere in which that process can occur. WSB would, in collaboration with the City of Orono develop a definitive engagement strategy to ensure both clarity regarding methodology and goals as well as managing an open and transparent process. We anticipate 8 meetings focused on engagement that would include 1 community events, 3 stakeholder or project control group events (The project Control Group would be assembled by the city with a mix of nominated stakeholder representatives), 3 meetings with the City Council, and one meeting with the Planning Commission including a final presentation / open forum. At these forums / engagement events, we will provide both tested and innovative methods for engaging the community and others, including new technology platforms to expand input opportunities for remote and part time residents, interactive design activities to increase community participation with the process. Through continual interaction with the community and a progressive, iterative process, the final outcome will grow out of needs and desires of the community and other stakeholders itself. Our team's familiarity with area provides some insight regarding local concerns. One proposed engagement tool, called Social Pinpoint is an online platform that in parallel with the in person and on the ground consultation will offer depth and a broader reach to our engagement strategy. 'Social Pinpoint' is a very flexible engagement platform, both intuitive and interactive and is currently being utilized by WSB for the Antlers Park project in Lakeville. This platform allows for a A WSB range of filters and data mining in order to extract useful information and identify whether participants are local, nearby, distant and can also host surveys, images, GIS information, maps, plans, aerial images and photos in order to articulate issues and questions to the community as well as collecting data. This is a very useful tool and is perfectly suited to the Navarre Small Area Plan project. WSB maintains a strong belief in collaboration. As a multidisciplinary design firm, we practice this philosophy both internally and externally with our project partners, suppliers, contractors and especially with our clients and stakeholders. We believe in assembling project specific teams and carefully choose project partners and sub consultants with specialized areas of expertise that ensure the client receives the very best service and the project has the optimum outcome. Our Planning and Landscape teams have a blend of expertise, backgrounds and specializations, we assist one another to build a strong design culture within our team and our firm and we relish the opportunity to engage with and collaborate with clients to deliver exciting and successful projects. Through our open approach and willingness to listen to one another we ensure no idea is left unexplored or tested. We pride ourselves on being thorough and ensure our clients are satisfied. We are very excited about this opportunity to collaborate with the City of Orono and the Navarre community. Project Approach / 5 A Proposal for the Navarre Area Plan for the City of Orono .ITr, x"y PROJECT TEAM & EXPERIENCE 'w, A WSB Eric Zweber, AICP Project Manager Eric is a senior planner and land use specialist at WSB. He has 17 years of experience working directly with residents, business, agencies, and other stakeholders on a variety of plans, programs, and projects. Eric has direct experience in single and multiple family housing, commercial, industrial, institutional, and mixed-use developments. He has experience working for a number of communities in Minnesota, including Arden Hills, Burnsville, Rosemount, Victoria and Wayzata, as well as for communities in Oregon and Wisconsin. While at WSB, Eric had provided day-to-day planning augmentation as well as project managed metro -area Comprehensive Plans, small area plans and topic -specific planning studies. He has a deep understanding of development and land use and takes a proactive approach to finding design solutions that meet the community's goals and the existing market forces. Project Team & Experience / 6 A Proposal for the Navane Area Plan for the City of Orono A A WSB Carlo Ussio, RLA Senior Urban Designer Carlo has worked on a multitude of projects of varying scales across Australia, Asia and Europe over the past two decades. He has been involved in every facet of project development through his experience in both the public and private sector, as both client and consultant. Since joining WSB, Carlo is working on many urban design and landscape projects across the twin cities, including the redevelopment of Hennepin Avenue and Lake Streetscape in Uptown and a major mixed use and sporting development in Hudson (WI). His responsibilities have included management of community led design projects, community engagement, park and local area master planning, urban design, public realm and many hard & soft landscape projects across the globe. He is passionate about collaboration and working with clients and other designers as well as the community and end users to deliver exceptional outcomes that inspire people and he relishes the opportunity to expand his portfolio in the United States. Addison Lewis Planner Addison has contributed to numerous plans that have been developed by WSB, including the Nicollet Island -East Bank Neighborhood Small Area Plan (Minneapolis), and the Sheridan Neighborhood Small Area Plan (Minneapolis). Addison assisted with plan writing, project management duties, and community engagement efforts, including open houses, stakeholder meetings, surveys, and attending events in the community to gather input. Addison is also familiar with the Lake Minnetonka area, providing ongoing planning services to the cities of Long Lake and Tonka Bay. Project Team & Experience / 7 A Proposal for the Navarre Area Plan for the City of Orono Sub Consultant: Maxfield Research and Consulting Maxfield Research and Consulting, LLC has over 32 years of experience in assisting communities to determine market conditions for planning and development efforts, providing demographic estimates and projections, and analyzing county and municipal commercial and residential real estate needs. Our thorough knowledge of market trends in the real estate industry allows us to support our clients with valuable information that affects planning and development. We are able to determine viable solutions to the issues that communities face. We are local, regional and national with work completed in over 40 states. A WJB Matt Mullins Vice President / Business Development Matt Mullins brings over 18 years of real estate consulting and advisory service experience to Maxfield Research Inc. Matt has managed and directed real estate analysis projects locally, regionally, and nationally for a broad spectrum of private and public sector clients. Matt's experience canvasses a variety of real estate and land use types, including: single-family and multifamily housing, commercial, industrial, mixed-use, hospitality, entertainment, tourism, transit -oriented developments, among others. Matt is a trusted advisor whom industry leaders regularly rely on his forthright insight into the real estate market. Matt frequently presents real estate findings and emerging trends to public sector entities and professional trade organizations. In addition to his strategic research and consulting responsibilities, Mr. Mullins also manages and implements business development strategies and marketing initiatives for Maxfield. Furthermore, Matt oversees and mentors other Maxfield advisors. Joe Hollman Senior Associate As a former city planner and commercial real estate professional, Joe has nearly 20 years of experience in the research, analysis and presentation of data relevant to the real estate industry. He has expertise in commercial real estate, housing, city planning, Geographic Information Systems mapping and demographic analysis. Prior to joining Maxfield Research, Joe was a member of the national research team for Cushman & Wakefield, one of the world's largest commercial real estate firms. In this role, he conducted research and analyses focusing on the office, industrial and retail real estate markets in the Twin Cities Metropolitan Area. Before joining the commercial real estate industry, Joe was a planner for the following organizations: City of Columbia Heights, Minnesota; Arrowhead Regional Development Commission in Duluth, Minnesota; and, Peoria County, Illinois. As a planner, he contributed to the creation of multiple comprehensive plans, land use studies, zoning ordinances and site assessments. Project Team & Experience / 8 A Proposal for the Navarre Area Plan for the City of Orono PROJECT EXAMPLES West St. Paul Smith/Dodd Small Area Plan West St. Paul, MN The Smith -Dodd area of West St. Paul is considered the gateway between the cities of St. Paul and West St. Paul. The mixed-use area provides a combination of retail, restaurant, services, and single-family and multi -family residences. The intersection of Smith and Annapolis was once the terminus for a St. Paul streetcar line which is evident by the existing land use and architecture at that intersection. In 2010/2011 the City of West St. Paul and the City of St. Paul joined in a collaborative effort with the development of the Smith Avenue Revitalization Plan. That plan provided a broad range of recommendations for the corridor including community character, commercial vitality, land use, transportation, parks and recreation, housing, historic preservation, and implementation. The Smith -Dodd Small Area Plan seeks to expand on those recommendations in order to guide future redevelopment efforts in the study area. WSB is guiding the City of West St. Paul, its City Council, Commissions, and Public Advisory Committee (PAC) through the development of the Small Area Plan with specific focus on recommendations for future land use, desired building types, building placement, accommodation of bicycle traffic, re- alignment of the Smith/Dodd intersection, traffic softening on Manomin Avenue, streetscape improvements, improvements for Albert Park and Smith Park, and lastly the redevelopment of 1010 Dodd which is a city owned parcel. The outcome of this plan is an intersection realignment that best achieves all of the planning components based on the community and PAC involvement. Reference: Ben Boike I Assistant Community Development Director 1 (651) 552-4134 1 BBoike@wspmn.gov A WSB Project Examples / 9 A Proposal for the Navarre Area Plan for the City of Orono >-Z _ 74l 91) S 198(467) J j 4 r 46(231) ( 91)178 1 ti t r ( 463) 508 (185)215 '4 _ A WSB t 7 ( 8) a 318(702) J j L r 91 0) (3)3 a S t P t- 14( 37) —266(671) 'U^ W J j 6 r 4( 1) ( 56) 53 4 1 t P ( 761) 763 — LEGEND L 112(384) 182(449) n141) (107) 41 a (479)492 J (188) 238 South Urban Gateway, Analysis for Reinvestment Rosemount, MN While working for the City of Rosemount, Eric Zweber led the South Urban Gateway Analysis for Reinvestment (SUGAR). It is a small area plan that examined the land use, commercial market, transportation access and redevelopment potential of the properties along South Robert Trail (MN Hwy 3) between CSAH 42 and CSAH 46. The development along this corridor began in the 1940s and continues today. The study examines limited access onto MN Hwy 3, the need to establish frontage/backage roads, assembly of existing narrow lots to maximize redevelopment potential and created a staged implementation strategy to match the funds available to assist with redevelopment. Eric was the project manager of the SUGAR study, which included leading the steering committee, coordinating with Maxfield Research for the market study and the WSB transportation engineers for the corridor access plan. Reference: Kim Lindquist I Community Development Director 1 (651) 322-2020 Project Examples / 10 Thru-Stop Intersection 0 Signalized Intersection 51r Turning Movement Direction AM(PM) Peak Hour Volumes L 112(384) 182(449) n141) (107) 41 a (479)492 J (188) 238 South Urban Gateway, Analysis for Reinvestment Rosemount, MN While working for the City of Rosemount, Eric Zweber led the South Urban Gateway Analysis for Reinvestment (SUGAR). It is a small area plan that examined the land use, commercial market, transportation access and redevelopment potential of the properties along South Robert Trail (MN Hwy 3) between CSAH 42 and CSAH 46. The development along this corridor began in the 1940s and continues today. The study examines limited access onto MN Hwy 3, the need to establish frontage/backage roads, assembly of existing narrow lots to maximize redevelopment potential and created a staged implementation strategy to match the funds available to assist with redevelopment. Eric was the project manager of the SUGAR study, which included leading the steering committee, coordinating with Maxfield Research for the market study and the WSB transportation engineers for the corridor access plan. Reference: Kim Lindquist I Community Development Director 1 (651) 322-2020 Project Examples / 10 A Proposal for the Navarre Area Plan for the City of Orono Qingdao Financial Centre Client: City of Qingdao (PRC) Development of a major city downtown master plan for the new central financial and business district and surrounding area of the Qingdao city Laoshan. Located near Mount Laoshan and on the waterfront of the Shandong Peninsula in the People's Republic of China, the project includes 1.5sq miles (approximately 1000 acres) of new central business district, mixed use retail -commercial-housing, cultural areas, public transport infrastructure, seafront promenade, foreshore, parks and waterways. Carlo was invited by GHD Beijing, while working in their Melbourne office to fly to China and be the lead urban designer and landscape architect for this project. His role as the lead designer was to utilize city data and the design scope to develop precinct base typologies and concept designs in response to a range of anticipated demand and usage programs which were then developed into detailed area plans in collaboration with the local Beijing team. Reference: Kevin Begg i Principal Urban Designer (GHD-WOODHEAD) Tel: +61 3 8687 8628 (15HRS AHEAD) I kevin.begg@ghdwoodhead.com A WSB 36Pi'lRvY2,1 Mft5 ) Project Examples/ 11 A Proposal for the Navarre Area Plan for the City of Orono 17 RDEN HILLS Zoning Map rte' m .. �,. y ''+I f�J " Commercial, Industrial, and Higher Education Study Arden Hills, MN Arden Hills is home to two private universities, Bethel University and the University of Northwestern. Both Universities have a traditional campuses and City approved campus master plans. Bethel University has acquired a former corporate office for off -campus office and classroom space. In 2016, the University of Northwestern had a purchase agreement on the former Smiths Medical building and requested a Zoning Code amendment to allow higher education uses in this former high-tech manufacturing building. The University of Northwestern eventually withdrew their request. In response, the City Council of Arden Hills adopted an interim ordinance to allow the City one year to study the impacts of higher education uses, particularly when the higher education uses are proposed to displace commercial or industrial businesses, and determine any Zoning Code Amendments necessary to address the findings of the study. This study includes seven particular focus areas, four specifically regarding higher education land uses and three more generally addressing the existing commercial and industrial land uses within Arden Hills. The study recommends creating a new zoning district for the traditional campus, creating a new use for off -campus classrooms and offices, and establish conditional use permit criteria for the off -campus classrooms and offices including a limitation on the amount building space that can be occupied by the off -campus classrooms and offices. This interim ordinance and study is occurring concurrently with the required decennial update of the City's Comprehensive Plan and the City Council directed that the scope of this study include recommendations regarding the overall commercial and industrial condition of Arden Hills that can be included within the 2040 Arden Hills Comprehensive Plan. Reference: Matthew Bachler I Senior Planner 1 (651) 792-7822 1 mbachler@cityofardenhills.org A WSB Project Examples / 12 A Proposal for the Navarre Area Plan for the City of Orono 2 T _h :D1 _., A— :. a � A 2016 Cedar Point South Livable Community Demonstration Account (LCDA) Grant Richfield, MN `? In 2016, the City of Richfield hired WSB & Associates to write and submit a Metropolitan Council Livable Community Demonstration Account (LCDA) grant for the Cedar Point South redevelopment. The proposed redevelopment is a total of 204 apartment units in three buildings, with 20% of the units (41 units) being affordable at 50% AMI. The redevelopment will also include the construction of two blocks of the Richfield Parkway, including trails, sidewalks, and bike paths, as it runs through the development. Grant funds will be used to construct Richfield Parkway through the development and purchase one remaining house in the development area. The new parkway will create a community -enhancing, multi -modal connection from and through the redevelopment area to a variety of services, recreation, jobs, and education. The parkway will include sidewalks, bike paths/lanes, and a multi-purpose trail connection of the Three Rivers Parks trail system. Funds will also be used to acquire a single-family home in the development area. WSB's services included grant writing, illustrations, and attended Livable Communities Advisory Committee meetings. The Metropolitan Council awarded Richfield $1.36 million for the Cedar Point South redevelopment. Reference: Karen Barton I Former Richfield Assistant Community Development Director (Currently St. Louis Park Community Development Director) 1 (952) 924-2575 1 kbarton@stlouispark.org A WSB Project Examples / 13 A Proposal for the Navarre Area Plan for the City of Orono SCHEDULE Phase 1 1.1 Key Tasks : Deliverables ._ Plia5e1i Kiiik-Off meeting Establish key team member's roles in person and lines of communication k k17 NOV 2017 DEC 2017f k18 MAR 2018 APR 2018k 12 Establish a timefra me for del iverables in line with City 1.3 Present draft consultation and engagement strategy for the project. Requires approval from the City meeting 1A City to establish Stakeholder representative group from local business and community 2 Phase 2 Market Research, data collection and analysis. 2.1 Undertake Market Analysis(Maxfield) 22 Undertake Physical and Geographic analysis 23 Consultation with intenal stakeholders (City Council Meeting) 2A Consultation -Launch online consultation platform online 2.5 Consultation- Stakeholder representatives 2,6 Consultation - Open House/Pop-Up 2l Prepare a summary and review of the outcomes and findings up to this point in time 3 Phase 3 Conceptual Phase 3.1 Outcome of Market Analysis (Maxfield) report 3.2 Development of propositions based on the outcomes of analysis and consultation to date 3.3 Development of Report format and content 3.4 Collection of further input from ntenal stakeholders(City) and feedback 3.5 Consultation - review online consultation platform outcomes, update information online 4 Phase 4 Presentation & Review 4.1 Presentation of proposals and draft document outline to City 4.2 Consultation- Stakeholder representatives and City 43 Prepare draft report/plan 4.4 jPrebare presentation materials 4.5 Consultation - review online consultation platform outcomes, update information online 4.6 Consultation- Stakeholder representatives b email 4,2 Prepares summary and review of the outcomes and findings up to this point in time 5 Phase 5 Consolidation of ideas and consultation 5.1 Revise draft report /plan based on feedback 5.2 Consultation- Stakeholder representatives y, 5.3 Consultation with intenal stakeholders(City Council Meeting) t 54 Consultation- update online consultation platform with outcomes of the process (dose the loop) online 5.5 Summarize outcomes and findings of consultative process to include In final report 6 Phase 6 Finalize Documents 6.1 Finalize Navarre Area Plan documents and present to the Planning Commission y 6.2 Final ize Navarre Area Pla n documents a nd present to the City Council 6.3 Open House by City Staff NB ' Denotes A WJB Meeting ADDITIONAL INFORMATION Multiple Family Residential and Commercial Market Study Maxfield Research will prepare a multiple family residential and commercial market study for the Navarre area. The results of that of the market study will be used to evaluate the type of redevelopment that can be expected: apartments, condominiums, retail, restaurant, office and/or mixed use. Each of these uses will require different site improvements and design considerations that will influence the small area plan. Schedule / 14 A Proposal for the Navarre Area Plan for the City of Orono TOTAL CONSULTANT COST WSB Hourly Billing Rates Team Member Project Role Bill Rate/Hour Eric Zweber Project Manager $128/hr Carlo Missio Senior Urban Designer $142/hr Addison Lewis Planner $84/hr Sub Consultant Hourly Billing Rates Team Member Project Role Bill Rate/Hour Matt Mullins Vice President $135/hr Joe Holman Senior Associate $125/hr Total "Not to Exceed" Cost The total "Not to Exceed" Cost for the Orono Navarre Area Plan is $25,000. (See Schedule on page 14 for a detailed breakdown of key project tasks and deliverables) Total Consultant Cost/ 15 AGENDA ITEM Item No.: 14 Date: August 14, 2017 Item Description: Purchase of Fire Truck Presenter: Doug Reeder Agenda City Administrator's Interim City Administrator Section: Report 1. Purpose. To approve the purchase of a Fire Truck by the Long Lake Fire Department 2. Background. The Long Lake Fire Department which provides fire protection for the entire City of Orono and Long Lake and part of Medina is ready to purchase a new fire truck to replace Engine 12. This truck has been in service for many years and a replacement is needed. The fire department has included this replacement truck in the capital improvement program approved by the cities involved each year and adequate funding is available. 3. Cost. The estimated cost for the truck is quoted at $442,930 however additional equipment needed for the truck will add additional costs. It is anticipated that the total cost will not exceed $475,000. 4. Funding. This project would be funded through the capital improvement funds that have been programed for this purchase by the cities involved. For the Orono share of the cost the funds are available in the Improvement Equipment Outlay Fund. The fund balance is $873,432. 6 Staff Recommendation. I recommend that Council approve the purchase of a fire truck by the Long Lake Fire Department at a total cost not to exceed $475,000 from Toyne Fire Apparatus. COUNCIL ACTION REQUESTED Motion to approve the purchase of a fire truck by the Long Lake Fire Department at a total cost not to exceed $475,000 from Toyne Fire Apparatus. Exhibits Exhibit A. Fire Chief Recommendation Exhibit B. Long Lake Fire Department Fire Truck Replacement Presentation Prepared By: M, Reviewed By: TMS Approved By: W Memo Council Exhibit A Serving the Communities of Orono, Long Lake and Medina With pride and professionalism To: Doug Reeder, Interim City Administrator of Orono From: Fire Chief James Van Eyll CC: Scott Weske, City Administrator Date: 8/10/2017 Re: Capital purchase of a new fire truck The Long Lake Fire Department is replacing engine 12 with a new rescue pumper. This new rescue pumper will improve our efficiency responding to calls. The truck was presented at your worksession on July 24th. The Cities of Long Lake and Medina have approved the purchase. If you have any other questions, please feel free to contact me to discuss. 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Purpose. The purpose of this council action item is to gain council approval to accept one of the options listed below for the re -design of our City's website through CivicPlus. 2. Background. The City Council authorized staff to enter into an agreement with CivicPlus to design a new website for the City of Orono at the July 24', meeting. 3. Scope. Full re -design, Hosting & Maintenance of the City's website. 4. Cost. The City received the options listed below. CivicPlus Proposal Options Total Quote Note CivicPlus Year 1 $ 25,776 Includes Re -design, upgrades, hosting, maintenance and support, Migration of 225 Pages, Security Package CivicPlus Optional Enhancements $6,000 Training Upgrade (One-time Fee) CivicPlus Optional Project $4,000 Set -Up of Splash Page and Turn on Civic Enhancements Engage 30 Days from Contract Signing 5. Funding. This project will be funded through the Cable Fund. The current estimated balance of the Cable Fund is approximately $223,000. 6. Staff Recommendation. Staff Recommends accepting the proposal CivicPlus has offered at $25,776 with the addition of the Optional Project Enhancement of $4,000 for the set-up of a Splash Page. The total proposal amount for the options recommended is $29,776. COUNCIL ACTION REQUESTED Motion to accept the proposal from CivicPlus for the total re -design of the City's website with the addition of set-up for a Splash Page for the total amount of $29,776. Exhibit. Exhibit A. CivicPlus Proposal Reference. Exhibit A. Draft City Council Minutes of July 24, 2017 Prepared By: AMC Reviewed By: DS° Approved By: SMR • City of Orono, Minnesota Website Redesign Services August 8, 2017 Orono Website Committee Orono, Minnesota RE: Website Redesign Services Dear Website Committee: 302 South 4th Street, Suite 500 Manhattan, Kansas 66502 C' 888-228-2233 Society expects instant access to information and the internet is the number one place people go for news, answers, interaction with officials, and as their main communication venue. In today's virtual world, making your government work better can be a challenge when you don't have the tools and resources to get the job done right. So how do you meet these ever-increasing expectations with already -constrained resources? As your partner, that's where CivicPlus can help. Our company is passionate about our mission to help make local government better. We know we aren't just designing a website; we are helping build a trusted and long-term relationship between you and your community through our state-of-the-art technology and process. Collaborating with you throughout the process ensures we deliver the right solution, housed within a sophisticated and custom design that captures the culture of your community. We know that Orono is unique with your own set of values and goals. We don't offer cookie -cutter solutions - we tailor our solutions to meet your specific needs. With CivicPlus as your partner, you'll receive: ■ A one -of -a -kind design that captures your community's unique qualities, and we'll work with you until you are completely satisfied with the design concept ............................................................................................................_. ■ 40+ modules with all of the features and functionality you need and that have been tried and tested by CivicPlus clients for over 20 years ............................................................................................................... ■ A guaranteed redesign after only 48 months of service to keep your website fresh and innovative ............................................................................................................... ■ Hands-on existing content migration by our team of experts to ensure the content you present is optimized, relevant, and accessible to all ............................................................................................................... ■ 24/7/365 support with secure hosting and maintenance to keep your investment safe and current ............................................................................................................... ■ 100% satisfaction with your new website - or your money back ............................................................................................................... Your new site will be developed on the most robust and flexible content management system available. Our CivicEngage CMS is an easy-to-use suite of cloud -based tools built specifically for local government that will help you evolve your web presence. You'll be able to inform and empower your citizens and staff in more efficient ways. Easier for you, easier for them. CP CivicPlus will deliver a website that conveys your look (through a custom design), with the functionality you need to communicate your message effectively (with Notify Me and CivicEngage Send) and encourage engagement for all visitors (WCAG 2.0 Level A & AA accessibility standards) among all the other features and functionalities built in to CivicEngage and CivicPlus websites. We encourage you to contact the references we've included and discover what their experiences are working with CivicPlus. An Orono and CivicPlus partnership will save you time and money and will deliver your community a website that will grow with you and where your visitors can find what they need, when they need it. Sincerely, W Table of Contents 1 PROJECT APPROACH SUMMARY 4 CIVICPLUS OVERVIEW 9 CIVICENGAGE CMS 16 PROJECT TIMELINE 22 SUPPORT, HOSTING & SECURITY 25 INVESTMENT ESTIMATE 28 OPTIONAL ENHANCEMENTS Project Approach Summary w Lj:� Executive Summary We propose the following approach to help you meet your goals: a EASY-TO-USE CMS Our CivicEngage Content Management System (CMS) is developed specifically for local government with unique functionality to streamline your processes and offer self-service options to reduce call volumes and walk-ins for common requests. CivicEngage will empower your staff to update your website content easily and often with robust, straightforward editing tools and permission -based access. ......................................................................................................................... ■ CIVICENGAGE SEND Our integrated e -communication module easily sends emails, texts, and social media updates in visually rich, mobile responsive, and easily customizable templates through a single interface. ......................................................................................................................... ■ CIVICENGAGE MEDIA Engage your citizens through easy-to-use live streaming capabilities and accessible on -demand videos integrated with the CivicEngage CMS. ......................................................................................................................... ■ MOBILEADMIN APP This convenient app provides you with ultimate flexibility. You can share important information anywhere at anytime by securely adding, modifying, and approving categories and items for CivicEngage's module Alert Center. You can also upgrade to access communication modules News Flash, Calendar, and Citizen Request Tracker for even more on -the -go updates and modification functionality. ■ COMMUNITY ACTIVITY MANAGEMENT Our Activities feature allows you to manage your community activities through a single interface. From listing activities to accepting registrations and creating waitlists, this feature will meet all your needs. To maximize its power, combine with Facilities, Calendar and ePayment to fully integrate the functionality. ......................................................................................................................... ■ SECURE, CLOUD -BASED HOSTING Provide peace of mind for your staff and community that your site is in good hands. Our solution is supported by an enterprise -level hosting environment with vigilant 24/7/365 monitoring and continual system updating. We guarantee a 99.9% uptime for your website (excluding maintenance). ......................................................................................................................... ■ 24/7/365 SUPPORT Our helpful in-house support team is available via telephone, email and live chat to ensure your complete and ongoing satisfaction with our products and service. 2 ■ CUSTOM DATA DRIVEN DESIGN CP Our experienced designers will work with you until you are 100% satisfied to create a custom, impactful design that will reflect your unique story. Utilizing relevant data to drive decisions, especially those that increase user experience, is at the core of our process. Among other data driven tools, heat mapping and website analytics may be utilized. ■ FULLY RESPONSIVE Support citizens on the go with abundant online resources accessible from their mobile phone or tablet. With responsive web design throughout, the content on your site will automatically adjust to the screen size of any device. For our mobile web clients, we design mobile first to ensure it is responsive! ............................................................................................................................. ■ CONTENT MIGRATION & OPTIMIZATION One of our Content Development teams will manually migrate text, documents, and images from your current site to your new CivicPlus site - saving your staff hours of effort, ensuring consistency, accessibility, and that your information is easier to access and navigate. ............................................................................................................................. ■ DEDICATED PROJECT TEAM A specialized team of experts will assist you throughout the development process including a project manager, an art director, content developers and a trainer/consultant. ............................................................................................................................. ■ CIVICADVISE NAVIGATE CONSULTING SERVICES During four (4) days of on-site sessions, a CivicPlus consultant will work with your departments to recognize their audience, top services, and most relevant information needed for navigation and layout decision- making. ............................................................................................................................. ■ CUSTOMIZED TRAINING Through three (3) days of interactive virtual instruction, our trainers will ensure your staff gains the confidence to effectively and easily maintain your new website with our WYSIWYG live editing tools and intuitive user interface. ................................................................................................................. ■ DESIGN ESSENTIALS These design tools within CivicEngage allow your staff to build, modify, and manage your website's look and feel within the design and structure parameters of your website. ............................................................................................................................. ■ GUARANTEED REDESIGN At the end of your fourth year of continuous service with us, you're eligible to receive a basic website redesign with no further out-of-pocket expense. Your website stays current and doesn't need to be rebuilt from the ground up. ............................................................................................................................. 3 0 CivicPlus C, CivicPlus' team of 250 professionals execute our working philosophy of making local government work better by developing and delivering superior local government web technology, human resources efficiency, parks & recreation management functionality and mass notification solutions for our clients. In the past five years, we have assisted more than 1,300 municipalities evolve their web presence, streamline HR processes, and engage their communities with recreation management and mass notification solutions. CivicPlus Communities CivicPlus is the integrated technology platform for local government, working with over 2,500 local governments including municipalities, counties, and municipal departments. CivicPlus' focus to help local governments work better and engage their citizens through their web environment began in 1994 in Manhattan, Kansas by the owner, Ward Morgan. CivicPlus became a Kansas Corporation in 1998 and are still headquartered in this vibrant university town. Our commitment to deliver the right solutions in design and development, end-user satisfaction, and secure hosting has been instrumental in making us a world leader in government web technology. We've steadily grown over the last 20+ years and have honed our skills working with municipal organizations across the US and Canada - helping them streamline their daily work and better inform and connect their communities. We believe in the goals our clients are seeking to achieve, and we work alongside them to do our part to help. These partnerships have provided great insight into how their web environments need to work and how we can help them find the right solutions to meet those needs. That help means: ■ Guiding—with unparalleled consulting and training and facilitating stakeholder buy-in ................................................................. ■ Supporting — with exceptional client service before, during and after launch ................................................................. ■ Protecting — with industry-leading 24/7 security, support and service, and ................................................................. ■ Learning — with continual client contact to better ourselves and our products ................................................................. 5 Ultimately, CivicPlus is a company that's about amazing people doing amazing things. CivicPlus continues to implement new technologies and services to maintain the highest standards of excellence and efficiency for our clients, their 55,000+ internal users and the 60 million online visitors (and counting)! We consider it a privilege to partner with our clients and provide them with a solution that will serve their needs today and well into the future. Contact Information Legal Name Incorporated In Company Website COMPANY & CONTACT INFORMATION Jordan Cairns Sales Representative cairns@civicplus.com 785-370-7764 CivicPlus, Inc. Primary Office 302 S. 4th Street, Suite 500 Manhattan, KS 66502 Toll Free 888-228-2233 Fax 785-587-8951 Company Founder Ward Morgan, i Owner / Chairman of the Board State of Kansas I Date Incorporated June 1998 I GSA Contract # GS -35F -0124U www.civicplus.com Purchasing Vehicles TIPS/TAPS Contract # 2092613 Interlocal Purchasing CP 0 Project Team C, Adam Block — Manager of Project Administration Adam leads our project management team. This team oversees inter -departmental and client interactions assuring that your project will be developed in a timely manner by professional website experts. Education BS Business Administration Management Economics Resume Lead Project Manager Financial Services Zach Myers — Lead Graphic Designer 5+ Years of Experience Project Management Business Management Team Building Customer Service The team of designers, developers and art directors partner with the team project manager in designing and creating our websites. He will coordinate the creative approach with a dedicated senior art director to assist the project manager in the visual direction of your project. Our creative services staff, all with Bachelor of Fine Arts degrees, are responsible for each website overview and uniqueness of design and will work with you until it achieves your vision. Education Resume 7+ Years of Experience Bachelors of Fine Arts Lead Senior Designer Branding Graphic Design Design & Development Illustration Visual & Web Design Amanda Felber - Assistant Manager of Content Development Our expert content developers' goal is to migrate and arrange content for usability that exceeds the expectations of citizens and local government. Amanda's content development team strives to deliver a website on schedule that is easily understood, ADA compliant for Section 508 and WCAG Level A & AA, which can be efficiently maintained. Education Resume 7+ Years of Experience BA in Psychology Content Developer II Customer Service Minor in Writing Lead Content Developer Team Building Coursework in Editing, Business, Leadership Coaching and HTML WCAG/ADA Compliance Web Best Practices for Usability Jim Flynn — Chief Systems Architect Jim coordinates and manages our in-house experts on the technical aspects of your project development. His team will develop your new website so it delivers the functionality and integration you need. Jim also leads our hosting and security services to ensure your new website is safe, maintained, and remains updated. Education Resume BA Computer Information System Architect Systems Information Technology Director 18+ Years of Experience Cyber Security Network Infrastructure System and Software Architecture Jim Steffensmeier — Manager of Training and Consulting CP From consulting services to content development to technical specifications, our consulting and training department will assist you in developing the right message in the right way by the right team. He will coordinate his team of professionals to deliver the consulting and training services you need to achieve success. Education Resume MA in Education/Adult Education Training & Training Consulting BS in Psychology AA in Business Management 10+ Years of Experience Customer Service Best Practices & Website Optimization US Army Veteran Sumre Amerin — Manager of Account Management Upon launch of your website to the public, Sumre will assign an account manager to your account. Your dedicated account manager is a specialized team member that will ensure you stay current on CivicPlus solutions. This individual is your main point of contact and will partner with you to create an on-going strategy to better engage your citizens by utilizing the tools and products that CivicPlus has to offer. Education BS in Integrated Services Resume Performance Management Consultant Sales Manager 5+ Years of Experience Leadership Customer Service Project Management Process Improvement Constance Huseth — Manager of Client Support Constance Huseth manages the technical support team for all CivicPlus products. Upon launch of your new CivicPlus website, any technical questions or issues you may encounter may be reported to your CivicPlus Technical Support Team. This specialized team operates on a 3 tier, product specific, escalation process to report technical issues to the products development team and works hand- in-hand with our Help Center to continually improve online assistance content and best practices information. Education BA English, Communication Resume Technical Support Specialist Documentation and Communications Manager 5+ Years of Experience Technical Support Business Management Team Building Customer Service From project management to design and development to training and support, a dedicated project team will assist you throughout the development process to ensure your project's success and your complete satisfaction. Our expert project leaders will coordinate your needs with qualified specialists who will work directly with you throughout your project development and beyond. 0 CivicEngage CMS 1 w ■ %I CP CivicEngage CMS The CivicEngage CMS is a robust and flexible CMS that has all of the features and functionality you need today and in the future. Developed for organizations that have a need to update their site frequently, CivicPlus provides a powerful government content management structure and website menu management system. The system allows non-technical employees the ability to easily update any portion of your website with ease. The CivicPlus content management system, CivicEngage utilizes Microsoft SQL Server, C# MVC, HTML5, AngularJS and CSS3 for web development. Each website begins with a unique design developed to meet your specific communication and marketing goals, while showcasing the individuality of your community. Features and capabilities are added and customized as necessary, and all content is organized in accordance with web usability standards. IN Features & Functionality Activities — Create activities and accept registrations while integrating with other CMS modules. Agenda Center — Create and display agendas and minutes for various civic organizations. Alert Center — Post emergency or important information on your website to notify citizens via email and SMS. Archive Center - Store and retrieve agendas, minutes, newsletters and other data -driven documents. Bid Postings — Simple and easy-to-use method of posting your bids. Blog — Post opinions/information about various community topics and allow citizen comments and subscriptions. Business / Resource Directory — List municipal contact information and community resources. Calendar — Create multiple calendars and events to inform citizens of upcoming activities. Carousel Widget — Allows you to present more impactful information with easier navigation in a single page element that can hold up to 10 clickable rotating groups of 1-3 widgets. Citizen Request Tracker TM — Allow users to report a problem and provide follow-up communication with the point of contact. Community Voice TM — Interact with citizens about projects in your community. Document Center — Organize and house documents in one central location. ePayment — Allow customers to have the ability to process payment transactions via the website. Facilities & Reservations — Showcase community facilities and allow reservations online. CP Form Center — Create custom online forms that can be completed and submitted online. Frequently Asked Questions (FAQs) — Answer the most frequently asked questions from your visitors. Job Postings — Post available jobs online and accept online applications. My Dashboard — Allow users to personalize their dashboard to stay updated on news, events, and information they care about. Notify Melm— Send out mass emails and SMS to subscribers of specific lists. (Includes 500 SMS subscribers) News Flash — Post organizational news items, right on your home page, that are important to your citizens. Opinion Poll — Interact with your site visitors by posting various questions and polls. Photo Gallery — Store and display photos. Quick Links — Place links on any page using your WYSIWYG editor that let your visitors find what they need quickly. Spotlight (Advanced widget) — Lets you highlight important text or widgets in a compact, easy -to - update tool. Staff Directory — Detailed contact information for your staff and offices. Features & Functionality Gov 2.0 & Social Networking CivicPlus understands the importance of Gov 2.0 and how social networking sites like Facebook and Twitter help governments connect with their residents in unique and innovative ways. We are dedicated to helping our clients integrate their web content into dynamic social media sites that easily drive citizens to more information. CivicPlus can sync your website to your Facebook and Twitter profiles to automatically publish news, notices, and calendar events from one central location. Other social networking sites (such as Linkedln, YouTube, Pinterest, etc.) can have feeds displayed on any page of your site and can be featured on your website with links to your profiles. Administrative Features Live Edit — Your staff is able to edit directly on the front-end making updating website content quick and easy, as users have point -click -edit access to information. Live Edit allows you to see where your information will be posted before you commit to any changes. Browser Based — No installation of programs or software needed! Your staff can update the site from an internet connection or platform (Mac or PC) at any time. Admin App Updates — Update your admin functions (Alert Center included - NewsFlash, Calendar, and CRT are available as upgrades) from any location using your tablet or phone. Pending Approval Items — Direct access to a queue of pending items to be published or reviewed by the administrator upon login. Site Search and Search Log — Powerful site search automatically indexes all content making it easy for visitors to find information. A log of all words that have been searched by visitors is kept, allowing you to update highly searched information and feature key items. Automatic Alt Tags — Built-in features ensure your site is Section 508 compliant without having to know the requirements. 12 Content Creation — CivicEngage makes it easy to add new content, edit old content, and keep page layout consistent through use of our What You See Is What You Get (WYSIWYG) editor. Content changes will not affect the design - site breadcrumbs, page structure and sitemaps will dynamically update upon publishing. With mega menus and drop-down, pop -out menu functionality, you can essentially get to any page on your website within a single click if desired! Content Scheduling — Material throughout the entire system can be set to auto -publish, auto - expire or can be manually retired. Content Versioning — CivicEngage includes version control, a history log for reviewing changes made within the system, file locking through our permission system and an archive of all published content. Dynamic Layout — The layout for your website will be determined by you and the designer. Placement of navigation and dynamic areas are important in guiding site visitors to key information quickly and easily. Dynamic Page Components — Events Calendar, FAQs, Opinion Poll, News Flash and other new features may be included as dynamic page components. Dynamic Page Components may be placed on any page and will help dedicated areas of the site appear as its own website. For example, the entry page for your Parks and Recreation Department can be customized with specific lists of events, FAQs and news announcements pertaining to that department. Dynamic Breadcrumbs and Site Map — Dynamic Breadcrumbs are used to show a visitor's location within the site. Breadcrumbs are automatically generated by our system. A dynamically generated site map automatically updates to reflect your new navigation if changes are made. ePayments / eCommerce Integration — The ePayments module is included with our premium website solution and allows customers to have the ability to process payment transactions via the website, saving staff time and effort by of manually processing payments. To take advantage of this module, additional processing transaction and merchant account fees will apply. History Log — Easily tracks changes made to your website including items in your Page Menu, Archive Center, Document Center and more. History Log information is searchable, sortable and exportable. Intranet — An intranet is a secure location on your website that allows employees and other groups to login and access non-public resources and information. You will have the ability to set up multiple intranet groups with varying view rights. Levels of Permissions — Levels of Permissions may be defined as publishers (create or publish) or authors (create but not publish), or as administrators of modules. Assigned groups may have the right to update their own content without affecting web pages, menu structure, top of page, banner or navigation. Active Directory Authentication — LDAP or ADFS authentication provides a powerful and simple 13 way to manage users and permissions within our system by syncing your website with your existing active directory database - negating the need for multiple user upload and sign -on. Because LDAP and ADFS require custom programming time, additional fees apply. Link Redirects — Instead of sending your users to http://civicplus.com/248/Awards-and-Recognition, you can send them to http://civicplus.com/awards. A more intuitive approach to help visitors find particular pages. Maps — Easily add maps to any page of your site to help website users find commonly requested information. Maps can be developed simply by using our native Image Map Editor to create different link areas. More detailed and interactive maps can easily be embedded from Google, ESRI, and more using the HTML widget. Printer Friendly — Our printer friendly functionality does separate critical content from the site template to provide a clean print without menu structure and banner information included. RSS Feeds — RSS stands for Real Simple Syndication and in short, it brings your site to the people. After signing up, they receive email notifications of the latest news updates. Supported Browsers — CivicPlus websites are viewable in all common browsers. We optimize them for administrative use with Windows 2000+ and in the two most recent versions of major browsers including: Internet Explorer, Firefox, Safari, Chrome, and Edge. Translation — Integration with Google Translate instantly translates web pages between English and over 100 other languages. Website Statistics — Administrators will be trained on the use and analysis of web statistics, provided through Piwik Analytics. Application Programming Interfaces (APIs) CP We know that each municipality has unique needs and develops individualized solutions through software, data integrations and custom programming to meet those needs. We help you to bring these pieces together in a single location. We continue to improve and evolve our CMS to make integrations with our CivicEngage CMS and disparate applications as straightforward as possible. It's this "open architecture" approach that allows your IT staff and programmers to spend time creating applications and systems that are specific to your community's needs using the site itself as a sturdy platform on which to build. ■ APIs: CivicPlus offers integration via SOAP and REST APIs. Our APIs are available within the CivicEngage system, which allow your IT staff and developers to build community -specific applications right from your website. Enabling communication between your CivicPlus software and third party systems provides the flexibility to leverage the capabilities of both. This information exchange between systems maximizes productivity and efficiency, allowing you to do more with your available resources. Integrations: CivicPlus routinely integrates with other software to maximize the efficiency and effectiveness of our platform. Most integrations are embedded tools, allowing you to seamlessly leverage the technology with no additional steps. Common integrations that help local government organizations are our data integrations with ESRI and Google Maps within our emergency management, facilities management, and activities software. Additionally, our clients utilize analytics tracking offered through Piwik or Google Analytics. CivicPlus also utilizes the robust functionality and options available through Zapier to assist with client integrations. MobileAdmin App The MobileAdmin App puts the power of your website computer in the palm of your hand, allowing you to communicate important information to your citizens, anytime, anywhere. The MobileAdmin App provides access to key functions of your CivicEngage website from an Apple® or Android TM smart phone or tablet. This powerful administrative tool allows you to manage key features of your website when you're away from your computer, helping you to more efficiently execute your citizen communication strategy. Share important information with your citizens • — ' quickly by securely adding, modifying, and approving categories and items for certain CivicEngage modules including Alert Center, with an optional upgrade to incorporate News Flash, Calendar, and Citizen Request Tracker. Continual hardware and software upgrades from CivicPlus ensures your MobileAdmin App remains fully - optimized –just like your communication strategy 14 PPG A�9fye,y isiw e PulJnntl - F rarer rier�Pm�n r1•T.f TP+Aa' GTJ i7 F•_: + + Splash Scream[O5&Android Dashboard: iOS PPG A�9fye,y isiw e PulJnntl - F rarer rier�Pm�n r1•T.f TP+Aa' GTJ i7 F•_: CivicEngage Send CivicEngage Send is a visually rich communication module for government, used to efficiently distribute general (non -emergency) communication to citizens. Send is more than a simple email newsletter tool; it provides CivicPlus clients with a single point of access, via integration with CivicEngage, to multiple communication channels, including: email, SMS/text, Facebook and Twitter. Send centralizes communication, saves administrative users time and improves overall productivity. Additional benefits of the CivicEngage Send module include: ■ Content auto -posts to your website ■ Unlimited communication —there isn't a limit to the number of emails you can send (text messaging rates do apply) ■ Template options to make customizing your message quick and easy ■ Access to all subscriber lists in your CivicEngage website, including the ability to select multiple lists CivicEngage Media CP CivicPlus offers a robust mobile video experience as part of our media solution. Consumption of video is continuing to grow, and providing this option as part of your overall experience is a must have to drive engagement for anything from board meetings to community events. Management of your videos is easy with dedicated storage space (separate from your website) and the ability to embed your videos within any page with the easy-to-use drag and drop tool. In addition, your citizens can: ■ Access videos anywhere and anytime ■ Watch high definition playback on most mobile devices ■ Engage with real-time videos ■ Live stream video with clear and crisp high definition viewing quality 15 16 Typical Project Timeline Consulting, design, usability guidance, programming, secure hosting and dedicated training - CivicPlus delivers all of this and more during the development of your new website. Exact development timelines can vary due to scope, client availability, milestones set and other factors. To deliver the best possible solution for the City's web environment, your project development is estimated at 28+ weeks. TYPICAL PROJECT TIMELINE: 16 - 28 WEEKS Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Project Phase Descriptions 4D Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Kick -Off Meeting During the initial kick-off meeting, you will meet your project manager to establish your project timeline, review the startup kit and discuss the takeaway items that need to be completed. Your project manager will discuss the implications of deadlines and the expectations required to keep the project on track. 17 Project Phase Descriptions -Now -NEW Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Phase 1: Website Optimization REVIEW NEEDS Goal: Review where you are now and discuss where you want to go. DESIGN, CONTENT & FUNCTIONALITY Goal: Determine how you want your website to look, feel and function. BEST PRACTICES Goal: Outline our CivicPlus content best practices and standards. Phase 2: Design Presentation Based on the results and goals outlined during the Optimization, your project team will collaborate and present the most effective layout for your website, ensuring a responsive structure that's optimized to display in any format — now and in the future. RESPONSIVE PROTOTYPE You'll be presented with a simple, responsive prototype that demonstrates the placement of your navigation and key functionality. This prototype is a rudimentary version of a home and interior page that will act as a blueprint to ensure that design choices translate into effective user experiences. The layout is hosted on a unique web address so it can be viewed on multiple devices and easily shared with key stakeholders. COLOR PALETTE A custom color palette is also included with your responsive prototype. It is paired with your layout so that it is easy to envision how colors will enhance the design and engage your users. Our prototype presentation software allows you to visualize the proposed design and style of your new site and how it will respond on both desktop/tablets and smartphones. In Project Phase Descriptions Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Phase 3: Production Site Development Your Project Team will present your layout, functionality and design based on your goals, our recommendations and our combined vision. CONTENT DEVELOPMENT During the Kick -Off Meeting and Phase 1 your staff has the role of updating the content on your current primary site. While you are making design decisions, our content development team will optimize and reorganize your content based on CivicPlus best practices. Content from sites other than the primary site can be migrated to the new primary site for an additional fee. DESIGN REVIEW You will have the opportunity to evaluate and collaborate with the Project Team on proposed changes. You can revise your design composition up to the deadline that you and your project manager agree upon during the timeline meeting (the average client requests a total of three). After that deadline, your project's Go Live date will be adjusted. Following design approval and functionality development, we conduct a review to ensure your expectations are met and website best practices are upheld. ACCESSIBILITY COMPLIANCE Our designers and programmers automatically implement all the accessibility features necessary to ensure your site is compliant with accessibility standards outlined within Section 508 and WCAG Level A & AA. We will make recommendations on best practices for keeping your content accessible and available for all users by ensuring that, among other things: ■ All menu items are clickable ■ Submenus display throughout the site ■ Alt tags are used for images ■ Site maps are dynamically generated ■ Documents and links can be set to open in the same window 19 Project Phase Descriptions Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Phase 4: Website Review & Training Our goal for training is to give your staff the skills and tools they need to quickly and easily keep your website current. Trainers will work with you to ensure your staff is correctly trained. Before your site is launched, CivicPlus will provide in-person or online training to equip your staff with the knowledge, tools and comfort level needed to maintain the site's integrity upon Go Live. Regardless of technical ability, we will help your staff gain the confidence to effectively maintain your website. FEATURES, MODULE & PAGE CREATION TRAINING Included in our training for Administrators & Content Contributors will be delivering an understanding of your site's navigation and page layout and how these affect target audiences. We will instruct your staff on creating area -rights and back -end features for site administration as well as review all the modules included with your site. Your staff will learn how to create links, format text and lay out pages for usability and scanability. CivicPlus training manuals and videos are available for download at no cost from our online resources. Phase 5: Go Live This is an exciting time; it is the last step before your new site laun information you need to prepare your site for Go Live. TESTING AND REVIEW You typically have three weeks after training to become familiar with your site. This will allow you to add, create and make adjustments to content on your production site, as well as ensure overall satisfaction with your website. Content changes will display and function the same way before and after your Go Live date. Upon completion of a collaborative final review of the website and a final spelling and links checkup by our Quality Control Team, your domain name is directed to the newly developed website. all Your Role We will need your help to create the strongest possible website for your community. During the process, you will have homework. Yes, homework! We will need you to: Q ASSESS YOUR CURRENT WEBSITE For the best consulting experience possible the following takeaways need to be completed prior to your consulting: ■ Functionality and Design Form — Prior to starting this form, research other websites that you like based on functionality and design elements. Provide URLs and specifics about what you like. This form also asks for details on your community's tagline, logo and branding. ■ Web Team Form — Prior to starting this form, please have an understanding of your project goals, focus and expectations. This allows your CivicPlus project team to develop a site specific to your needs and lays the foundation for developing a highly functional information architecture. ■ Content Form — The information that you provide on this form will also help our content development professionals to assess your wants and needs. Q CLEAN HOUSE AND UPDATE CONTENT We will need you to update the content on your current primary live website. This step is critical to guaranteeing the information available is relevant, fresh and on -point. Your staff should delete any pages from your current website that you no longer want or need and ensure the remaining information is K applicable and up-to-date. If you are not able to access your current site, our team will work with you to ensure that your content needs are addressed. Q GATHER PHOTOS AND LOGOS Collect pictures that will be used in the overall design and logos or branding that should remain consistent. 0 DEPARTMENT LIST Provide a list of all departments in your organization. 0 WEBSITE STATISTICS Provide statistics from your current site for the previous 12 months along with a list of all pages and downloaded documents. Q SITE MAP Provide the outline of your current site's navigational structure. Q EXTERNAL APPLICATION LIST Supply a list of all third -party or in-house applications being utilized. Q VERBATIM CONTENT Compile a list of any content on your current website that must be migrated verbatim to your new site. Q UPDATE INTERNET BROWSERS Ensure you have most up-to-date web browser versions within your organization's computers. 22 Continuing Service & Support You will receive ongoing guidance and assistance from our knowledgeable staff and get the answers you need to keep your website current and live. AROUND-THE-CLOCK SERVICE & SUPPORT With technology, unlimited support is crucial. Our live support personnel based in the United States are ready to answer your staff members' questions and ensure their confidence in using our site. When you choose CivicPlus, our knowledgeable staff is available from 7 a.m. to 7 p.m. (CST) to field your calls, emails, and live chat. Emergency services are available free of charge after regular hours with our on-call staff 24 -hours a day. CivicPlus is also proactive in identifying any potential system issues. Through regularly scheduled reviews of site logs, error messages, servers, router activity and the internet in general, our personnel often identify and correct issues before they ever affect our clients' websites. SUPPORT 7 a.m. — 7 p.m. (CST) Monday — Friday (excluding holidays) / 24/7 Emergency Support 2 -hour response during normal hours Dedicated support personnel Integration of system enhancements Usability improvements Online training manuals Proactive support for updates & fixes Monthly newsletters / Ongoing follow-up check -ins CivicPlus Help Center Community Forum WWW.CIVICPLUS.HELP - THE CIVICPLUS HELP CENTER MAINTENANCE OF CIVICPLUS APPLICATION & MODULES Install service patches for OS system enhancements Fixes Improvements Integration Testing Development Unlimited Administrative Users CivicPlus clients and their visitors have 24/7 access to our online Help Center where users can review articles, user guides, FAQs, and can get tips on best practices. The Help Center also provides our release notes to keep you in the loop on upcoming enhancements and maintenance. The Community Forum allows your staff and your users to interact with each other, send CivicPlus feedback and suggestions for future system enhancements, and view trending topics among members - along with other functional and engaging features and capabilities. DEDICATED ACCOUNT MANAGEMENT CivicPlus has a team of dedicated account managers to help you implement the tools needed to successfully meet the level of community engagement that you desire. Upon website Go Live, you will have a dedicated member of this team to help you keep up on new CivicPlus products and optimize your site. This specialized team member can provide you with further information on how to engage your citizens, utilizing the tools that CivicPlus has put into place on your new website. 23 Hosting & Security CivicPlus protects your investment and takes hosting and security of our client sites seriously. Redundant power sources and internet access ensures consistent and stable connections. We invest over $1.OM annually to ensure we adapt to the ever-changing security landscape while providing maximum availability. To help ensure your site is protected at the level you need, CivicPlus' Included Hosting & Security is built into Orono's solution. INCLUDED HOSTING & SECURITY PACKAGE Your system is monitored 24/7/365. CivicPlus' extensive, industry-leading process and procedures for protecting and hosting your site is unparalleled. From our secure data center facilities to constant and vigilant monitoring and updating of your system, including 99.9% guaranteed up -time (excluding maintenance), we've got you covered. ONGOING PROTECTION SERVICES If you experience a DDoS attack or threat, CivicPlus has mitigation and DDoS Advanced Security options that are available to you at the time of event. e Investment Estimate Vow,s%,w %�- k%h: \,.. 0%:46- .. . WW Year 1 Investment Proposal C, All quotes are priced per project and presented in US dollars. Pricing is valid for 60 days from August 8, 2017. As detailed in the proposal, Orono's project development includes: 0 Website Design, Development & Deployment ■ CivicEngage Content Management System (including upgrades, hosting, maintenance and support) ....... ................................. ..................................... I ...... ................... . ■ Migration of up to 225 pages for URL: www.ci.orono.mn.us ............................ ...... —................................................................... ■ Included Hosting and Security Package ........................................................................................................ 0 Professional Consulting Services & Training ■ Three (3) Days Web -Based Implementation Training for up to Six (6) Staff Members ........................ ■ Four (4) Days of On -Site CivicAdvise Consulting Services (Travel Costs Included) —..... ................. ......................................... .......... ...... I ...... ........ .... O Projects Enhancements & Functionality ■ MobileAdmin App (with Alert Center) ....................—................................................................................. ■ CivicEngage Send ........................................................................................................ ■ CivicEngage Media (Live Streaming and 10 GB additional storage) ........................................................................................................ ■ Design Essentials Total Investment —Year 1 $25,776 we Annual Investment Year 2 and Beyond O Annual Hosting/Maintenance Service (Beginning year 2) Receive maximum benefit at minimal cost while protecting your investment. Each year of your contract, you'll receive system enhancements, maintenance and optimization and have full access to our support staff so your site stays up-to-date with our latest features and functionality. Your annual services fee includes redundant hosting services, daily backups, extensive disaster recovery plans, 24/7 support, software maintenance, system enhancements, and access to the CivicPlus community. CivicPlus Advantage - Alternate Payment Plan CP Annual Hosting & Maintenance (Beginning year 2) $5,017 The CivicPlus Advantage (CPA) provides zero interest, level payments that divides the Total Investment - Year One expense of your project over the first three (3) years of your contract. Each payment also includes your Annual Hosting/Maintenance Services. Our CivicPlus Advantage payment plan lowers your initial "out of pocket" expenses dramatically. 1 st Year CPA Payment ......................$11,937 2nd Year CPA Payment .....................$11,937 3rd Year CPA Payment ......................$11,937 4th Year Annual...................................$5,268 27 Optional Enhancements Optional Enhancements Please take a look at additional information highlighting some optional project enhancements that are recommended for Orono. OPTIONAL PROJECT ENHANCEMENTS ONE-TIME FEE Training Upgrade - Three (3) Days On -Site (Travel Costs Not $6,000 Included) An upgrade to on-site training will provide staff with a classroom style, hands-on training session with ample time to cover all modules and features. Training will take place shortly before go -live within the City's own production site - not a generic demo site! OPTIONAL PROJECT ENHANCEMENTS ONE-TIME FEE Set -Up of Splash Page and Turn on CivicEngage Send 30 Days $4,000 from Contract Signing Allow residents to sign up for NotifyMe, and staff will be able to start using the CivicEngage Send module to communicate with residents before production of your new site is complete. G'