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HomeMy WebLinkAbout08-28-2017 Council PacketAgenda for Council Meeting Set for Monday, August 28, 2017, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda — Consent agenda items are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. The City Council may add agenda items to be considered as part of the Consent motion. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Consent Agenda 2. Council Meeting Minutes of August 14, 2017 3. Claims/Bills 4. Annual Gun Club Permit 5. Golf Course — Parks Supervisor 6. Seasonal Employee Appointment 7. 2017 Streets Maintenance Crack Sealing 8. Curb Replacement Projects 2017 9. Hire Management Assistant, Nola Dickhausen 10. Crystal Bay Road, Right Of Way Adjustment 11. Navarre Area Plan, Approve Contract 12. #17-3948, Apex Holdings, LLC, 2365 Kelley Parkway — CUP Senior Housing Project, Comprehensive Plan Amendment, Rezoning and preliminary Master Plan, Preliminary Plat — Resolution 13. #17-3960, Scott & Jamie Honour, 1720 & 1725 Bohns Point Rd — Subdivision Exception/ R.L.S. Authorization Public Comments — (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Mayor/Council Report 14. Resolution of Appreciation to Doug Reeder Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification Agenda for Council Meeting Set for Monday, August 28, 2017, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us City Administrator's Report 15. Consider Waiver of Building Permit Fees Associated with Planned Improvements to the Ice Arena City Attorney's Report 16. The meeting will be closed as permitted by section 13D.05, Subdivision 3(a), to evaluate the performance of Ron Rice. Adjournment Upcoming Events 2017 09-04-17 - Labor Day, City Offices Closed 09-11-17 - City Council Meeting, Monday, 7:00 p.m. 09-18-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals) 09-25-17 - City Council Work Session, Monday, 5:00 p.m. 09-25-17 - City Council Meeting, Monday, 7:00 p.m. 10-02-17 - Park Commission Work Session, Monday 1:00 p.m. 10-09-17 - City Council Meeting, Monday, 7:00 p.m. 10-16-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Wendy Dankey) 10-23-17 - City Council Work Session, Monday, 5:00 p.m. 10-23-17 - City Council Meeting, Monday, 7:00 p.m. 11-06-17 - Park Commission Meeting, Monday 6:30 p.m. 11-13-17 - City Council Meeting, Monday, 7:00 p.m. 11-20-17 - Planning Commission Meeting, Monday, 6:30 p.m. 11-27-17 - City Council Work Session, Monday, 5:00 p.m. 11-27-17 - City Council Meeting, Monday, 7:00 p.m. Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, Council Members Richard Crosby, II, Wendy Dankey, Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Doug Reeder, Community Development Director Jeremy Barnhart, City Planner Melanie Curtis, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:05 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA 1. CONSENT AGENDA Item No. 8 was added to the Consent Agenda. Crosby moved, Dankey seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. 2. CITY COUNCIL MEETING MINUTES OF JULY 24, 2017 3. CITY COUNCIL WORK SESSION MINUTES OF JULY 24, 2017 4. CLAIMS/BILLS 5. #17-3950 NOR -SON ON BEHALF OF MICHAEL AND MEREDITH KUHLMAN, 1760 SHORELINE DRIVE, VARIANCES, RESOLUTION NO. 6. #17-3951 STONEWOOD ON BEHALF OF FORREST BURKE, 1020 TONKAWA ROAD, VARIANCE — RESOLUTION NO. 7. PURCHASE OF TAX FORFEITED PARCELS FOR PERMANENT CONSERVATION, RESOLUTION NO. 8. MnDOT PARTNERSHIP CONTRACT — RESOLUTION NO. PUBLIC COMMENTS None PUBLIC WORKS/CITY ENGINEER REPORT None Page 1 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. PLANNING DEPARTMENT REPORTS — KEVIN LANDGRAVER, REPRESENTATIVE 9. #17-3945 WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE AND 2710 PENCE LANE — SKETCH PLAN Curtis reviewed her Staff memorandum dated August 14, 2017, regarding a sketch plan proposing a lot line rearrangement, creation of outlots, and variances. The Council is asked to provide comments or suggestions to the applicant concerning the proposal. Crosby asked whether the driveway on 2707 would be within hardcover restrictions. Curtis indicated Staff has not done an analysis of the hardcover at this point but that the change in the hardcover regulations should help. Crosby asked if the proposed house next to this property would still be within the proper setback from the lake. Curtis indicated that house will require an average lakeshore setback variance. Walsh asked if the lot width and area will be sufficient for the lots. Curtis stated that is her understanding but that no formal plans have been submitted at this time since it is a sketch plan review. Paul Vogstrom, Builder, indicated the driveway at 2710 Pence would be at 16 feet and that currently it is at 14 feet. In the area where it meets up by the wetland, the driveway will be widened to 16 feet and then widen out to approximately 25 feet. Vogstrom indicated that will provide access onto Walters Port. Crosby asked where the gates will be located. Vogstrom indicated there will be a gate approximately 30 feet back off of Walters Port that can be accessed only by emergency vehicles and that the current gate will remain as is. Vogstrom noted they will also be adding a fire hydrant and that there are currently fire hydrants to the east and west. Vogstrom stated it is hard to access the existing fire hydrant so one will be added. Vogstrom noted the new lot will meet the 75 -foot setback. Sue Dunkley noted their current home at 2709 Walters Port is within the 75 -foot setback but that the new portion will be outside that zone. Dunkley stated the hardcover will be compliant once the other land is combined with their current lot. Vogstrom stated there would be three homes accessing off of Walters Port and that they would like to leave it as a private road. Sue Dunkley indicated they will be improving the access. Dunkley noted Walters Port is very narrow and that any delivery trucks that go down that road need to turn around in their driveway currently. Vogstrom stated having the access off of Walters Port is important and that they will be adding a new gated connection from the Pence Lane driveway to Walters Port Lane for emergency vehicles. A portion Page 2of13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 9. #17-3945 WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE AND 2710 PENCE LANE — SKETCH PLAN — Continued of Pence Lane will be widened. Vogstrom indicated they are attempting to preserve the beautiful driveway by limiting the width to 25 feet. Sue Dunkley noted a wider road would also interfere with the wetlands in the area. Vogstrom indicated they are working with the Minnehaha Creek Watershed District on the wetlands. Walsh recommended the road agreements be formalized and that he would defer to the police and fire departments on the turning radius of the road. Chief Van Eyll stated this will be a big improvement over what currently exists. Walsh asked if anyone from the public would like to comment on the sketch plan. Greg Hueller, 2715 Pence Lane, stated the driveway runs through more property than just 2710 Pence and that it also runs through Lot 8, which is owned by tenants in common. Hueller stated each property owner has a one-third undivided interest in that property and that the Dunkleys' rights are limited to access for utilities for the benefit of the Dunkley's new lot only and that there are no rights to use Lot 8 for a driveway or other purposes for the benefit of their existing house since it is a separate property. Hueller stated the Dunkleys would require the approval of all the owners of Lot 8 to be able to expand the use of Lot 8 to benefit their current property. Hueller indicated he is inclined to agree with the proposal but that they will need to come to an agreement on certain matters. Hueller noted the Dunkleys want to create Outlot A for possible sale and that currently that area helps maintain his privacy. Hueller stated he was not aware of this plan when he purchased their house recently. Hueller indicated he has had some preliminary discussions about the arrangement but that they have not come to any final terms. Hueller requested the City Council consider this sketch plan and ask that any formal approvals be conditioned about confirming that a mutual agreement has been reached, including the splitting off a portion of Dunkleys' new property, adding it to his property, and amending the driveway easements to allow for a driveway over Lot 8. Hueller stated otherwise the Dunkleys are not legally permitted to use that sketch of driveway for access to their current property. If the Dunkleys cannot use that stretch of driveway, the project does not work. Hueller indicated he would like to work with the Dunkleys and come to some type of agreement. Walsh stated if there is a legal basis, the City really does not have any role in that and that it would need to be an agreement between the parties. Walsh stated if that remains to be an issue, the City would not be able to approve the plan, but at this point the three property owners will need to come to some type of agreement. Seals asked if the City Council can do anything at this point without an agreement. Walsh noted this is a sketch plan review and that the City Council is being asked to comment on the proposal. Page 3 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 9. #17-3945 WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE AND 2710 PENCE LANE — SKETCH PLAN — Continued City Attorney Mattick stated he understands Mr. Hueller's position and that he would note the City Council does not have the authority to say an easement governs a certain way. Mattick stated the sketch plan presumes the Dunkleys will have access over Lot 8 and that he would recommend the City Council not get involved in any negotiations regarding Lot 8. Seals asked if the City generally discourages shared driveway situations. Crosby noted it is a joint private road and not necessarily a shared driveway. Curtis stated City Code allows two homes to access off of a private road and that a third home triggers the requirement for a wider road. The City Council took no formal action on this item. 10. #17-3948 APEX HOLDINGS, LLC, 2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT, COMPREHENSIVE PLAN AMENDMENT, REZONING AND PRELIMINARY MASTER PLAN, FINAL PLAT Sanjeev Mangalick, Applicant, and Viren Gori, Architect, were present. Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding a proposal to construct senior housing consisting of a 2 -story residential structure with 70 units. The applicant is requesting rezoning to RPUD, approval of a Comprehensive Plan Amendment, platting of the existing outlot, and a Conditional Use Permit and master plan. The Planning Commission recommended approval of the various actions and suggested that bump -out spaces be added along Kelley Parkway as well as a second access, which the applicant was not opposed to. Staff recommends the City Council direct Staff to draft a resolution of approval. Crosby asked what the top of the building is. Barnhart indicated it is approximately 38 feet high. Barnhart stated the defined height is a function of where the finished floor elevation is and the highest adjacent grade. The defined height of Stonebay is approximately 46 feet. Barnhart noted this project would also help meet the City's density requirements. Barnhart stated because the site is currently zoned office, that would not count towards the density requirements. Walsh asked how many of the units would count towards the City's density. Barnhart stated it is likely only 48 units would count because not all units contain a kitchen, which would eliminate the 22 memory care units. Walsh stated he likes the concept of the density but that he would like to get full credit for all the units. Walsh stated in his view the extra curb cut makes a lot of sense. Page 4 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS, LLC, 2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT, COMPREHENSIVE PLAN AMENDMENT, REZONING AND PRELIMINARY MASTER PLAN, FINAL PLAT — Continued Seals concurred that any way to maximize the density makes sense and that perhaps there could be fewer memory care units. Dankey commented there might not be enough space within the building to create the bigger units. Walsh stated there is a possibility there will be fewer units but that he would like all of the units to count towards the density. Barnhart noted the memory care units require less parking and that additional parking would be required as well as generate more traffic. Printup asked how the other senior care building is divided up. Barnhart stated to his knowledge that is more assisted living but that he does not have the exact breakdown. Printup commented that information would be helpful to have to see the traffic patterns. Crosby commented it makes the building more attractive to have some memory care units. Viren Gori stated the whole intent is to provide something that benefits the community and that the plan has been drawn up based on a market study. Gori stated right now there is an extreme shortage of memory care units in Orono and the western suburbs as a whole, which is why there are the number of memory care units that there are. Gori stated what he has done in the past is provide a kitchenette, but if the residents do not want to use it, the range is deactivated. The memory care units would be located in a secure wing of the building. Gori stated they would need to know the parking requirements since the memory care occupants do not drive and that it is likely they would need some flexibility on the number of parking stalls. Gori stated the whole point of the 22 units was to meet the market demand. Walsh stated if the applicant can get the units to qualify towards the Metropolitan Council's density guidelines, that would be very helpful. Walsh asked where the parking is at currently. Barnhart stated there is no senior housing parking requirements listed in the City's parking guidelines but based on the International Traffic Engineers guidelines, the total senior assisted and memory care would require approximately 50 parking spaces and the applicant is proposing 84 spaces, which does provide some flexibility. Gori stated to his recollection, there was a density limit that was discussed initially and that they were told 40 units per acre. Gori stated that would give them a maximum of 52 residential units that they can actually build on the site. Gori stated since memory care does not quality as a residential unit, those units could be added to the maximum density. Walsh asked where that limit comes from. Page 5 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS, LLC, 2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT, COMPREHENSIVE PLAN AMENDMENT, REZONING AND PRELIMINARY MASTER PLAN, FINAL PLAT — Continued Gori stated it was brought up in a discussion with City Staff. Barnhart stated it is not uncommon to have a limit on the number of residential units due to the infrastructure in the ground, which is probably where it came from. Walsh stated if that number is based on current capacity, it would be good to know a specific number in order to maximize the density. Barnhart indicated he will look into that. Barnhart stated every use buys a certain amount of capacity through SAC units and that the applicant may need to purchase more SAC units. Barnhart stated the other side of the equation is the density, which are the 48 units that would be counted towards the density. Walsh asked if they are using the SAC charges that would have been charged to the office building. Barnhart stated it is likely the proposed building would need to pay more SAC units. Walsh stated the City Council will need to know that number. Barnhart indicated he is looking for direction from the City Council on whether they support the proposal generally. Barnhart stated the applicant should then submit a revised plan showing the memory care meeting the density requirements and that Staff will look into the SAC charges. Walsh stated one of the other items recommended is the addition of another curb cut, which makes sense. Walsh asked why the hardcover is at 63 percent. Walsh asked if the building pad and parking accounts for the majority of that. Walsh commented Staff did not seem to have a problem with that based on the use. Barnhart stated he does not have a problem with the 63 percent and that there is not wall to wall pavement. Barnhart stated there is some green space proposed, but the fact that it is an RPUD means there is a 50 percent hardcover limit. Walsh stated the 63 percent hardcover allows the developer to increase the building pad. Walsh stated he would not be opposed to the patio areas for the residents being included to get to the 1 I percent. It was the consensus of the City Council to include those private recreational areas in the calculation. Printup asked where Hennepin County wants to construct the trail along Old Highway 12. Barnhart stated to his understanding the plans have not been finalized but that it will either be on the north side of Wayzata Boulevard or per the original Stonebay development agreement. Page 6 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS, LLC, 2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT, COMPREHENSIVE PLAN AMENDMENT, REZONING AND PRELIMINARY MASTER PLAN, FINAL PLAT — Continued Printup noted Orono will be responsible for that trail and to his understanding there was a tentative plan to construct a trail along both the north and south sides of Highway 12. Printup stated if the developer wants to construct a trail along Highway 12, he would be fine with that. Walsh asked if that would be a private trail. Barnhart stated if the trail is in the right-of-way, it will be a public trail. Barnhart stated the reason there is a question on the issue is when Stonebay was originally developed, it was envisioned there would be a trail along the south side. Barnhart stated the question is whether there would be a benefit to having a private trail on the south side in addition to a public trail along Old Highway 12. Walsh commented there does not need to be two trails. Barnhart stated the next step would be for Staff to draft an approval resolution with the items discussed this evening being incorporated into the resolution. Staff would then proceed forward with the Comprehensive Plan amendment. Barnhart noted he does not have the final height for the building and that it might be as high as 32 feet. Gori stated if the height of the building is above 32 feet, he can reduce the slope of the roof to get it at 32 feet or below. Gori noted the hardcover is higher than normal since they are proposing 63 parking to accommodate visitors, which is probably more than what will be needed. Seals moved, Crosby seconded, Application No. 17-3948, Apex Holdings, LLC, 2635 Kelley Parkway, to direct Staff to draft a resolution of approval for the preliminary master plan, comprehensive plan amendment, rezoning to RPUD, conditional use permit, and final plat based on tonight's discussion. VOTE: Ayes 5, Nays 0, 11. #7-3953 CITY OF ORONO, TEXT AMENDMENTS RELATED TO NON - ENCROACHMENTS Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding a text amendment that would prohibit impervious materials around planters and similar structures in the required lake yard. The Planning Commission voted 4-3 to make no adjustment to the current ordinance. Staff is looking for direction from the City Council on whether any modifications should be made to the ordinance. Walsh stated the whole intent of the ordinance was to allow residents to place small amounts of hardcover within the 0-75 foot area. Walsh noted the City did receive one complaint from a resident about a possible violation of the statewide Shoreland regulations. Barnhart stated Staff has clarified with the DNR that placement of landscaping edging and similar materials in the lake yard is not a violation of the Shoreland rules, provided those improvements are above the ordinary high water level. The City Council directed Staff to leave the current ordinance as is. Page 7 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding a reduction or waiver of the fees associated with the ice arena internal improvements. Staff does not recommend a waiver of fees since these fees are established to pay city costs associated with development, including review and inspection costs. If the Council elects to reduce or waive the fees, Staff would recommend collecting the state surcharge and SAC fees. City Administrator Reeder asked if the City has local SAC and WAC fees. Barnhart stated he is not proposing or anticipating the City will charge any local SAC or WAC fees. Walsh noted he is on the board of the ice arena and that he will be recusing himself from voting on this item. Walsh noted there are one school representative and three Youth Hockey Association representatives also on the board. Walsh stated the whole building was constructed using private funds approximately 20 years ago. At that time certain items were not constructed due to a lack of funds and that they have now raised enough money to construct those items. Walsh stated the waiver of fees would be a benefit to the community since the ice arena is used by a number of residents. Dick Lewis stated he was appointed to be the school representative on the Hockey Rink Board. Lewis stated the board is asking the City Council to consider waiving some or all of the fees since the Youth Hockey Association is a nonprofit organization and that they have not been able to complete some of the necessary ongoing maintenance due to a lack of funds over the years. Crosby asked what types of improvements are being proposed in addition to a mezzanine. Lewis stated if the ice arena is downsized from Olympic to NHL size, there would be an extra 15 feet, which will allow the construction of a mezzanine, which would accommodate a weight/exercise room, a warm viewing room, locker rooms, and study areas. Lewis stated the program has expanded and is very popular in Orono. Crosby asked if there is open skating allowed. Lewis stated it was originally set up to allow some open skating with hockey being given a priority. Dankey asked if the City has waived building permit fees in the past. Barnhart stated he does not recall a waiver of other similar fees, but to his understanding generally those are not waived. Dankey asked if the building would be assessed the fees and not the school. Barnhart stated the land the building is on is owned by the school but the 501(c)3 would pay the fees. Lewis stated the land is owned by the school, is leased to Orono Ice Arena, which is a separate 501(c)3 and governed by the board, and one of their primary users is the Orono Hockey Association. The Orono Ice Arena's 501(c)3 would be paying the fees. Page 8 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA — Continued Dankey stated she is worried about a precedent being set since there are other nonprofit organizations in Orono and not everyone is interested in hockey. Walsh stated the City is spending $150,000 out of their Park Dedication fees to construct a trail from Old Long Lake Road. Dankey stated this is a separate entity from the parks. Crosby stated the ice arena supports Orono schools and Orono hockey programs. Dankey commented there are softball, gymnastics, baseball, tennis, art, and other organizations in Orono. Seals stated the Council would have to be okay with doing it across the board, and that if they approve this, they would have to do it for all. Dankey stated she is not sure everyone in Orono wants to pay for hockey. Crosby stated this has a close tie-in with Orono Schools. Dankey stated the other organizations also have a close tie-in with the schools. Lewis stated one of the things the hockey group faces is that the other sports can be supported through the school more directly. Lewis noted the school is building a new activity center, which will primarily benefit soccer and other groups but not hockey. Seals commented they are also hearing that the lacrosse team is not benefitting from the new recreational center. Lewis stated there is plenty of area available for basketball, soccer, and other sports in the activities building. Crosby stated in his view it should be taken on a case-by-case basis. Walsh stated this is not unlike the Gillepsie Center where the City contributes $10,000 a year to support them since the City does not provide any senior citizen services. Walsh stated the Gillepsie Center is located in Mound. Seals stated that begs the question of whether the City is going to give money to the new recreation center. Walsh stated the recreation center is supported by the school. Printup stated his concern is that once the City starts going down this road is where it will end. Printup stated he has gotten great feedback about the hockey arena, which is great, but that Orono has kids that go to Mound facilities and other recreational facilities. Printup stated in his view this will be precedent setting. Page 9 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA — Continued Dankey noted the ice arena will not be used by everyone. Michael Luke, 1355 Tonkawa Road, stated he would like the City Council to think about where this began. Luke stated the community stepped up in a very big way in 1997 and built this arena, which benefitted the community. The community will continue to have an opportunity to use it. Luke noted when the ice arena board was initially set up, there was a representative from the City, the school, and the hockey association. Luke stated the concept began with the City and the school. Private donors have stepped up to help with the improvements, the school has provided some funding, and that they are asking the City to waive the fee. Lewis noted Mark Engelbretson was also a school board member at the time and Mayor Jabbour was also involved. Crosby stated he supports the waiver. Dankey stated if the City were willing to do this for other organizations, she might be more open to it, but that she is afraid of the precedent given the number of nonprofit entities in the City. Kevin Landgraver, Planning Commission representative, stated one option would be to put a line item in the city budget with a cap. Landgraver stated that way it is planned for across the board and would help this organization a little bit but would limit the City's exposure. Printup noted the City's budget has a line item for contributions to civic organizations. Printup stated he has brought up in the past about how it could be spread around a little bit rather than it going to one entity all the time. Printup stated he would be open to discussing whether that money should go to other organizations as well. Seals commented unfortunately the City is looking at a budget that is currently over and that they are attempting to reduce expenses. Reeder asked how the City Council would decide to split up the $10,000 if there are competing organizations. Crosby commented it could be on a first come, first serve basis. Seals stated the City could perhaps treat it as a grant process. Walsh noted this would not be a cash outlay but rather a waiver of revenue. Seals stated they could select a dollar amount that could perhaps be waived but that there would still be a cost to the City since Staff time would be involved. Ralph Kempf, 3675 Togo Road, stated he agrees that it is different to make a contribution to an organization in Mound than to waive a fee for something that is going on in Orono. Kempf stated he does Page 10 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA — Continued not have any children but that he supports the schools, which is an important thing in a community. Kempf stated he also does not play hockey but that he would support it since it makes the community a better place. Kempf noted this will not be an annual application, and that if the historical society was doing the same thing, the City should do the same thing as well. Kempf stated the City Council should look at how it benefits the community rather than worrying about setting a precedent. Crosby commented it is a big plus for the community and that the Council has to look at things on a case- by-case basis. Crosby stated hockey is a big part of Orono and that he would be willing to waive the fee. Crosby moved to waive the fees for the ice hockey arena. MOTION DIED FOR LACK OF A SECOND. Seals stated one of the challenges of being on the City Council is getting the packet on Friday and needing to make a decision on Monday. Seals asked whether this item could be tabled rather than denying it outright. Crosby stated he is comfortable with tabling it to the next meeting. Dankey questioned why the organization cannot raise the money for the fees. Printup moved, Dankey seconded, to deny the waiver. VOTE: Ayes 2, Nays 1, Seals opposed and Walsh abstained. Dankey stated the question is what will not be funded by waiving the fees. Seals moved, Crosby seconded, to table the request. VOTE: Ayes 2, Nays 1, Printup opposed, Dankey and Walsh abstained. 13. NAVARRE AREA PLAN, CONSULTANT SELECTION Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding the selection of a consultant to facilitate the Navarre small area plan. The City received five completed proposals and those have been graded by Staff based on approach, experience, schedule and cost. Staff recommends the Council select a consultant and direct Staff to finalize a contract and schedule. Walsh asked whether the City has worked with any of these groups before. Barnhart indicated he has worked with WSB and Loucks. Barnhart stated in his view the City will be happy with WSB. Barnhart noted Loucks is represented by Tom Goodrum. Dankey stated she liked the fact that WSB used pictures of Navarre in their presentation. Printup noted Loucks has included a traffic analysis, which can be a benefit. Page 11 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 13. NAVARRE AREA PLAN, CONSULTANT SELECTION — Continued Dankey moved, Crosby seconded, to approve the hiring of WSB and to direct Staff to work with them to finalize a contract and schedule for the Navarre Area Plan. VOTE: Ayes 5, Nays 0. (Recess taken from 9:00 p.m. to 9:05 p.m.) MAYOR/COUNCIL REPORT Dankey stated the Corn Days parade was lots of fun and it was good to see all the people participating in the event. Crosby stated National Night Out was a great success and is a good way to bring communities together. Printup concurred Corn Days was a great event. Seals reported the Big Island Committee had a meeting with the Minnehaha Creek Watershed District and that there is a good plan in place going forward for working with them. Walsh thanked Council Member Printup for putting together the sign for the Corn Days parade. Walsh reported there were lots of neighborhood parties for National Night Out and that it was nice seeing all the residents coming together. Walsh noted there is a Police Commission meeting on Wednesday. CITY ADMINISTRATOR'S REPORT iE�a"zy EVI or$] a all kti KtaKe" Reeder stated the Long Lake Fire Department is looking to replace a fire truck that has been in service for 35 years. The purchase would be funded through the capital improvement program that was approved by the participating cities each year. The estimated total cost for the truck is $442,930 but there is some additional equipment needed that will add some costs. It is anticipated the total cost will not exceed $475,000. Walsh noted this has been discussed and planned for a number of years and that the fire department looked at a number of options prior to making the decision to purchase a new truck. Seals asked if there are other items the fire department is looking at purchasing in the future. Reeder noted the fund balance listed in the report is Orono's fund balance and would go towards different items in addition to Orono's share of the cost of the fire truck. Chief Van Eyll stated per the contract the fire department has to provide a 15 -year capital improvement program and that each City maintains their own fund balance. Walsh asked what Orono's portion would be. Reeder indicated Orono's portion would be approximately 85 percent of that cost. Page 12 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. 14. PURCHASE OF FIRE TRUCK — Continued Van Eyll noted the replacement truck was originally slated for purchase in 2015 and that they plan to use the old fire truck as a backup. Crosby moved, Seals seconded, to approve the purchase of a fire truck by the Long Lake Fire Department at a total cost not to exceed $475,000 from Toyne Fire Apparatus of Iowa, with the contingency that the fire contract is taken care of. VOTE: Ayes 5, Nays 0. 15. CIVICPLUS WEBSITE DESIGN PROPOSAL Reeder stated Staff has solicited proposals from five different companies to redesign the City's website and that Staff would recommend going with CivicPlus, with the addition of set-up for a splash page for a total amount of $29,776. The option will allow the City to provide emails specific to the residents' interests and is a temporary solution until the redesigned website is up and running. Seals stated it is pretty clear the City's website is antiquated and needs some updating. Seals noted the City has the funds and that anything they can do to make the website more user-friendly will likely alleviate the number of phone calls being answered by Staff. Walsh noted the project timeline is approximately five to six months. Reeder stated this company has met that kind of deadline many times. Reeder stated in his view the online training will be fine. Reeder stated the new website will be a big improvement and will be very compatible with an iPhone. In addition, CivicPlus has suggested reducing the amount of material on the front page and will archive a lot of it instead. Walsh commented technology has changed a lot since the website was originally designed and that the new website will be a lot easier for everyone to use. Seals moved, Dankey seconded, to accept the proposal from CivicPlus for the total redesign of the City's website with the addition of setup of splash page at $4,000 for a total amount of $29,776. VOTE: Ayes 5, Nays 0. 1011 111/11111111.9 06,&V 704 ZeIT11 City Attorney Mattick stated he had nothing to report. ADJOURNMENT Crosby moved, Dankey seconded, to adjourn the Orono City Council meeting at 9:28 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 13 of 13 AGENDA ITEM Item No.: 3 Date: August 2812017 Item Description: Claims/Bills Presenter: Danielle Amira Agenda Consent Agenda Accountant Section: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 108003 to 108068, totaling $267,752.73. 3. Noteworthy Payments. Vendor Amount Description of Payment #108009 Boyer Trucks $73,268.00 Payment for new Public Works truck #427. #108054 Quality Flow Systems $ 12,025.60 Payment for LS#10 & #12 repairs and LS#20 remodel. #108065 TL Stevens $ 5,874.70 Payment for Emergency Well Repair at the Golf Course. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Prepared By: Reviewed By: Approved By: D5^ City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 8/15/2017 - 8/28/2017 Aug 24, 2017 01:12PM Total 108006: 72.29 ATOM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number 101-42110-437 2017 association of training f/4 Police Department Amount AA CONTAINER SALES INC 08/28/2017 108003 20768 101-45200-223 10 storage containers Parks 3,600.00 Total 108003: 08/28/2017 108008 0206420 602-49450-304 2016 sewer improvements Sewer 3,600.00 ADVANCED IMAGING SOLUTIO 08/28/2017 108004 INV141629 101-41900-221 toner collection Central Services 13.44 ADVANCED IMAGING SOLUTIO 08/28/2017 108004 INV141823 101-42110-401 PRINTERS 7/10/17-8/9/17 Police Department 113.75 ADVANCED IMAGING SOLUTIO 08/28/2017 108004 INV141823 101-41900-401 PRINTERS 7/10/17-8/9/17 Central Services 113.76 ADVANCED IMAGING SOLUTIO 08/28/2017 108004 INV141823 602-49450-401 PRINTERS 7/10/17-8/9/17 Sewer 56.88 Total 108004: 08/28/2017 108008 0206432 651-49910-304 general engineering 7/2017 Storm Water 297.83 AMERICAN TIRE DISTRIBUTOR 08/28/2017 108005 S095362416 101-42110-402 tires #244 Police Department 581.91 Total 108005: 08/28/2017 108008 0206432 101-43170-304 general engineering 7/2017 Engineering 581.91 ARC 08/28/2017 108006 MN15034970 101-41900-352 bond plots Central Services 72.29 Total 108006: 72.29 ATOM 08/28/2017 108007 1896954-103 101-42110-437 2017 association of training Police Department 350.00 ATOM 08/28/2017 108007 1896954-103 101-42110-437 2017 association of training f/4 Police Department 500.00 Total 108007: 850.00 BOLTON & MENK INC. 08/28/2017 108008 0206420 602-49450-304 2016 sewer improvements Sewer 1,229.00 BOLTON & MENK INC. 08/28/2017 108008 0206423 101-43280-304 15-3716 3850 Watertown Road Special Services 756.00 BOLTON & MENK INC. 08/28/2017 108008 0206425 101-43280-304 17-3929 1669 north farm rd Special Services 60.00 BOLTON & MENK INC. 08/28/2017 108008 0206427 101-43170-304 GIS Mapping Engineering 2,523.00 BOLTON & MENK INC. 08/28/2017 108008 0206427 101-43170-304 GIS Mapping Engineering 768.00 BOLTON & MENK INC. 08/28/2017 108008 0206432 651-49910-304 general engineering 7/2017 Storm Water 675.00 BOLTON & MENK INC. 08/28/2017 108008 0206432 101-43170-304 general engineering 7/2017 Engineering 1,172.00 BOLTON & MENK INC. 08/28/2017 108008 0206432 101-43170-304 general engineering 7/2017 Engineering 150.00 BOLTON & MENK INC. 08/28/2017 108008 0206433 651-49910-304 2017 Pond Assessments Storm Water 1,085.00 BOLTON & MENK INC. 08/28/2017 108008 0206434 602-49450-304 2017 Sewer Improvements Sewer 2,528.00 BOLTON & MENK INC. 08/28/2017 108008 0206436 435-48966-304 2017 Street Improvements 1,758.00 BOLTON & MENK INC. 08/28/2017 108008 0206437 101-43170-304 Willow Trail project Engineering 564.00 BOLTON & MENK INC. 08/28/2017 108008 0206438 435-48966-304 2018 street improvements 2,053.00 BOLTON & MENK INC. 08/28/2017 108008 0206459 101-43170-304 ADA transition plan Engineering 6,669.00 BOLTON & MENK INC. 08/28/2017 108008 0206460 101-43280-304 16-3858 Crystal Bay Estates Special Services 55.00 BOLTON & MENK INC. 08/28/2017 108008 0206470 402-48057-304 fox street imp Fox Street 39,880.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 8/15/2017 - 8/28/2017 Aug 24, 2017 01:12PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount BOLTON & MENK INC. 08/28/2017 108008 0206471 101-45200-304 golf course conceptual plan Parks 2,606.00 BOLTON & MENK INC. 08/28/2017 108008 0206473 602-16500 LS#2 improvements 1,430.00 BOLTON & MENK INC. 08/28/2017 108008 0206477 101-43280-304 16-3807 Orono Preserve Special Services 3,100.00 BOLTON & MENK INC. 08/28/2017 108008 0206479 101-43280-304 16-3847 Shadywood Villas Special Services 2,903.00 BOLTON & MENK INC. 08/28/2017 108008 0206482 101-42400-304 2017 comp plan Building & Zoning 1,606.00 BOLTON & MENK INC. 08/28/2017 108008 0206483 101-43280-304 16-1980 1700 Shoreline dr/Tanager Estates Special Services 808.00 Total 108008: 74,378.00 BOYER TRUCKS 08/28/2017 108009 WS18604 405-48500-550 new $427 73,268.00 Total 108009: 73,268.00 BRAUN INTERTEC 08/28/2017 108010 8101557 435-48967-304 Fox street Imp 2,804.50 Total 108010: 2,804.50 BUDGET PRINTING 08/28/2017 108011 5110 601-49400-322 UPS package Sent Water 19.17 BUDGET PRINTING 08/28/2017 108011 5140 601-49400-322 UPS package Sent Water 12.44 Total 108011: 31.61 CAMPBELL KNUTSON 08/28/2017 108012 2017-000G 1 101-41600-307 General legal review Law/Legal Services 416.40 CAMPBELL KNUTSON 08/28/2017 108012 2017-000G 1 101-41600-307 Data Practices Law/Legal Services 616.50 CAMPBELL KNUTSON 08/28/2017 108012 2017-000G 1 101-41600-307 Council communications Law/Legal Services 170.50 CAMPBELL KNUTSON 08/28/2017 108012 23717-801G 101-41600-307 Council Mtgs 7/17 Law/Legal Services 1,302.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-004G 1 101-42110-307 Police Matter 7/17 Police Department 387.50 CAMPBELL KNUTSON 08/28/2017 108012 2717-115G 8 101-41600-308 Code Enforcement 7/17 Law/Legal Services 218.12 CAMPBELL KNUTSON 08/28/2017 108012 2717-150G 7 101-41600-307 Nygard Matter -07/2017 Law/Legal Services 384.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-201G 6 101-41600-307 Misc Recordings 7/17 Law/Legal Services 1,001.38 CAMPBELL KNUTSON 08/28/2017 108012 2717-471G 7 101-41600-307 Nygard nuisance Law/Legal Services 697.50 CAMPBELL KNUTSON 08/28/2017 108012 2717-473G 7 101-41600-307 Johnson/feldson matter Law/Legal Services 265.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-506G 1 101-43280-307 17-3944 2520 shadywood rd Special Services 700.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-507G 1 101-43280-307 17-3945 2710 pence lane Special Services 150.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-508G 1 101-41600-307 hra purchase 7/17 Law/Legal Services 558.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-800G 2 101-42400-307 STAFF MTGS 7/17 Building & Zoning 713.00 CAMPBELL KNUTSON 08/28/2017 108012 2717-802G 2 101-42400-307 b&z assistance 7/17 Building & Zoning 356.50 Total 108012: 7.936.40 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 8/15/2017 - 8/28/2017 Aug 24, 2017 01:12PM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 157.40 CARDMEMBER SERVICE 08/28/2017 108013 AE08142017 101-41110-439 work session dinner Council -08/14/17 CARDMEMBER SERVICE 08/28/2017 108013 AE08222017 101-41300-439 welcome emp-D.Rief CARDMEMBER SERVICE 08/28/2017 108013 CF08162017 101-42110-439 police commission mtg CARDMEMBER SERVICE 08/28/2017 108013 S008092017 101-43000-212 fuels for chain saws Total 108013: CENTURY LINK 08/28/2017 108014 08042017CL 601-49400-321 internet navarre plant Total 108014: CHUNKS LAKESHORE AUTO 08/28/2017 108015 0014974 101-42110-402 #246 Perform service, oil, filter CHUNKS LAKESHORE AUTO 08/28/2017 108015 0014981 101-42110-402 #244 Perform service, oil, filter CHUNKS LAKESHORE AUTO 08/28/2017 108015 0014982 101-42110-402 #238 Perform service, brake rotor,pads CHUNKS LAKESHORE AUTO 08/28/2017 108015 0014987 101-42110-402 #244 tires mount & balance CHUNKS LAKESHORE AUTO 08/28/2017 108015 0014994 101-42110-402 #232 perform service, oil filter CHUNKS LAKESHORE AUTO 08/28/2017 108015 0014997 101-42110-402 #242Perform service, oil, filter Total 108015: CULLIGAN 08/28/2017 108016 07312017 101-45210-403 softener rental Total 108016: DEBORAH LUMENDAL 08/28/2017 108017 08172017 101-22205 ESCROW REFUND#2016-01459 Total 108017: DELTA DENTAL 08/28/2017 108018 7005277 101-21709 003722072- AUG/2017- Dental DELTA DENTAL 08/28/2017 108018 7005277 101-15998 003722072- AUG/2017- Dental Total 108018: DUSTIN RIEF 08/28/2017 108019 0803207 101-41300-135 COBRA COVERAGE -D. RI EF Total 108019: ECM PUBLISHERS INC 08/28/2017 108020 513520 101-41900-352 ORD 200 ECM PUBLISHERS INC 08/28/2017 108020 515622 101-41900-352 resolution publish ECM PUBLISHERS INC 08/28/2017 108020 515623 101-42400-340 HRA PUBLISH Department Invoice Amount Mayor & Council 65.02 Administration 45.02 Police Department 20.18 Public Works Department 27.18 157.40 Water 163.89 163.89 Police Department 91.91 Police Department 45.79 Police Department 660.03 Police Department 80.55 Police Department 483.72 Police Department 58.64 1,420.64 Golf Course 21.24 21.24 Administration 1,125.00 1,125.00 Central Services 65.56 Central Services 560.24 Building & Zoning 83.44 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 8/15/2017 - 8/28/2017 Aug 24, 2017 01:12PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount ECM PUBLISHERS INC 08/28/2017 108020 518919 101-41900-352 2016 Disclosure statment Central Services 77.48 Total 108020: 786.72 EHLERS AND ASSOCIATES INC 08/28/2017 108021 74420 235-45690-319 TIF administration 1,035.00 Total 108021: 1,035.00 ELMER J PETERSON CO 08/28/2017 108022 08102017 602-16500 pumper LS #7 1,687.50 Total 108022: 1,687.50 G & K SERVICES 08/28/2017 108023 6006617477 101-41900-401 CH Mats Central Services 10.80 G & K SERVICES 08/28/2017 108023 6006617478 101-41900-401 CH Mats Central Services 21.92 Total 108023: 32.72 GREAT LAKES COCA-COLA 08/28/2017 108024 3602204457 101-45210-092 beverages for concessions Golf Course 285.54 Total 108024: 285.54 HAYLEY RAZE 08/28/2017 108025 08182017 101-42110-319 alcohol compliance Police Department 45.00 Total 108025: 45.00 HENNEPIN COUNTY INFOR TE 08/28/2017 108026 1000096857 101-43000-414 radio Communication -08/2017 Public Works Department 95.30 Total 108026: 95.30 IMPERIAL WALL INC 08/28/2017 108027 889 614-16500 Bullet Resistant Panels -council chambers 5,760.00 Total 108027: 5,760.00 IN CONTROL, INC. 08/28/2017 108028 17071 MC01 601-49400-405 SCADA service Water 500.00 Total 108028: 500.00 JEFF ZITZLOFF 08/28/2017 108029 2015-01228 101-22205 escrow refund 1380 Briar St 10,000.00 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 8/15/2017 - 8/28/2017 Page: 5 Auo 24, 2017 01:12PM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 185.45 Police Department 345.00 Police Department 6,499.00 Central Services 198.00 Total 108029: 198.00 Central Services 925.00 8,165.00 JJ TAYLOR DIST LF MN JJ TAYL 08/28/2017 108030 2693864 101-45210-091 beer for resale -GC Total 108030: 512.15 3,987.28 9,840.60 LANO EQUIPMENT 08/28/2017 108031 03-468467 101-43000-403 repair unit 451 Total 108031: 25.11 Police Department 5.27 Police Department 41.85 LOGIS 08/28/2017 108032 43922 101-42110-401 video storage LOGIS 08/28/2017 108032 43946 101-42110-310 Police Records LOGIS 08/28/2017 108032 43946 101-41900-329 Internet 8/17 LOGIS 08/28/2017 108032 43946 101-42110-329 Internet 8/17 LOGIS 08/28/2017 108032 43946 101-41900-319 Back ups 8/17 Total 108032: MAILFINANCE 08/28/2017 108033 N6696846 101-41900-401 postage meter lease Total 108033: MANSFIELD OIL COMPANY 08/28/2017 108034 20383138 101-42110-212 Fuel MANSFIELD OIL COMPANY 08/28/2017 108034 20383139 101-43000-212 Fuel Total 108034: MET COUNCIL ENVIRONMENTA 08/28/2017 108035 JULY2017 101-20802 July2017-SAC Total 108035: METRO WEST INSPECTIONS S 08/28/2017 108036 1156 101-42400-310 JuLY INSPECTIONS Total 108036: MINNEAPOLIS OXYGEN COMPA 08/28/2017 108037 00012785 101-43000-415 cylinders MINNEAPOLIS OXYGEN COMPA 08/28/2017 108037 00012787 101-42110-221 cylinders MINNEAPOLIS OXYGEN COMPA 08/28/2017 108037 06230 101-42110-221 cylinders Page: 5 Auo 24, 2017 01:12PM Department Invoice Amount 10, 000.00 Golf Course 181.80 181.80 Public Works Department 185.45 185.45 Police Department 345.00 Police Department 6,499.00 Central Services 198.00 Police Department 198.00 Central Services 925.00 8,165.00 Central Services 376.50 376.50 Police Department 3,475.13 Public Works Department 512.15 3,987.28 9,840.60 9,840.60 Building & Zoning 6,505.75 6,505.75 Public Works Department 25.11 Police Department 5.27 Police Department 41.85 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 8/15/2017 - 8/28/2017 Page: 6 Auo 24, 2017 01:12PM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Golf Course 68.66 Golf Course 277.96 346.62 Central Services 950.00 Total 108037: MINNESOTA EQUIPMENT 08/28/2017 108038 P60028 101-43000-403 supplies Total 108038: MINT ROOFING 08/28/2017 108039 539080 101-43000-404 PW roof repair Total 108039: MN DEPT OF REVENUE -WIRE 08/28/2017 108040 062017 101-34210 amend sales tax -jun 17 MN DEPT OF REVENUE -WIRE 08/28/2017 108040 062017 101-34650 amend sales tax -jun 17 MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 601-20806 June/17-Water Taxable Sales MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 101-37920 July/17-GC Rentals Sales Tax MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 101-37940 May/17-GC Concessions Sales Tax MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 101-37970 June/17-GC-Pro Shop Sales Tax MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 101-37930 June/17-GC Beer Sales Tax MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 101-37910 June/17-GC Green Fees Sales Tax MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 101-34210 July/17-general Taxable Sales MN DEPT OF REVENUE -WIRE 08/28/2017 108040 JULY 17 601-20806 July/17-general Taxable Sales Total 108040: MN DEPT OF TRANSPORTATIO 08/28/2017 108041 P00008181 435-48967-404 bituminous plant inspection Total 108041: MOUND TRUE VALUE 08/28/2017 108042 146184 101-42110-240 key tag rack, velcro Total 108042: MTI DIST CO 08/28/2017 108043 1133897-01 101-45210-223 yardage mark MTI DIST CO 08/28/2017 108043 1133921-00 101-45210-403 sharpen & repair mower Total 108043: MUNICIPAL CODE CORPORATI 08/28/2017 108044 00292245 101-41900-352 annual code internet fee Page: 6 Auo 24, 2017 01:12PM Department Invoice Amount 72.23 Public Works Department 58.35 Police Department 58.35 Public Works Department 398.92 398.92 1b.uu 22.00 867.00 110.00 61.00 182.00 1,919.00 3,207.05 69.91 69.91 Police Department 23.46 23.46 Golf Course 68.66 Golf Course 277.96 346.62 Central Services 950.00 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 8/15/2017 - 8/28/2017 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Total 108044: NAVARRE HARDWARE 08/28/2017 108045 304479 602-49450-406 sand tube NAVARRE HARDWARE 08/28/2017 108045 304480 602-49450-402 poly rope Total 108045: NEWEGG INC 08/28/2017 108046 1300558291 101-42400-240 vertical mouse Total 108046: NINAR SHAH 08/28/2017 108047 2016-00599 101-22205 ESCROW REFUND/2300 WILL HILL DRIVE Total 108047: NORLINGS 08/28/2017 108048 32852 101-43000-408 810 Willow View Dr -landscape planting Total 108048: NORTHLAND CHEMICAL CORP 08/28/2017 108049 5065334 101-42110-223 sani mat Total 108049: O SULLIVANS HOLIDAY 546 08/28/2017 108050 07312017 101-42110-402 car wash Total 108050: O SULLIVANS HOLIDAY 547 08/28/2017 108051 07312017 101-42110-402 car washes Total 108051: OFFICE DEPOT 08/28/2017 108052 9518067930 101-41900-201 supplies Total 108052: PIRTEK 08/28/2017 108053 52535826.00 101-43000-403 hydraulic hose Repairs Unit 450 Total 108053: Department Sewer Sewer Building & Zoning Public Works Department Police Department Police Department Police Department Central Services Public Works Department Page: 7 Auo 24, 2017 01:12PM Invoice 950.00 35.94 26.97 824.00 119.85 119.85 137.50 137.50 181.74 181.74 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 8/15/2017 - 8/28/2017 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number QUALITY FLOW SYSTEMS INC 08/28/2017 108054 33883 602-49450-406 LS#10 repairs QUALITY FLOW SYSTEMS INC 08/28/2017 108054 33907 602-16500 LS#20 Remodel QUALITY FLOW SYSTEMS INC 08/28/2017 108054 33924 602-49450-406 LS#12 panel fix Total 108054: RDO EQUIPMENT 08/28/2017 108055 P24978 101-43000-403 repair #471 Total 108055: SHAUGHNESSY LAMN CARE 08/28/2017 108056 06242017 101-45200-319 lawn care 6/24-8/5/2017 Total 108056: SHERWIN WILLIAMS 08/28/2017 108057 8192-3 101-43000-224 paint Total 108057: SUN LIFE FINANCIAL 08/28/2017 108058 237745 -AUG 101-21713 LTD -Aug 2017 SUN LIFE FINANCIAL 08/28/2017 108058 237745 -AUG 101-21710 Life Ins-Aug/2017 SUN LIFE FINANCIAL 08/28/2017 108058 237745 -AUG 101-15998 Life Ins-Aug/2017 SUN LIFE FINANCIAL 08/28/2017 108058 237745 -AUG 101-21714 STD-Aug/2017 Total 108058: SUSAN DAMMEN 08/28/2017 108059 2016-00838 101-22205 ESCROW REFUND/2040 SPATES AVE Total 108059: T W TUPY INC 08/28/2017 108060 080317 101-45210-223 limestone/sand T W TUPY INC 08/28/2017 108060 080317 601-49400-223 limestone/sand T W TUPY INC 08/28/2017 108060 080317 602-49450-223 limestone/sand Total 108060: TEAM LABORATORY CHEMICAL 08/28/2017 108061 INV0007707 602-49450-406 LS #14 & LS #21 Total 108061: TESSMAN COMPANY 08/28/2017 108062 S259117 -IN 101-45210-223 fertilizer Department Sewer Sewer Public Works Department Parks Public Works Department Golf Course Water Sewer Sewer Golf Course Page: 8 Auo 24, 2017 01:12PM Invoice Amount 1,052.00 9,780.00 1,193.60 1,042.30 � nn nn 743.16 743.16 743.15 211.00 211.00 145.89 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 8/15/2017 - 8/28/2017 Page: 9 Auo 24, 2017 01:12PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 108062: 145.89 THE HOME DEPOT 08/28/2017 108063 08022017 101-43000-489 fence post navarre Public Works Department 10.80 Total 108063: 10.80 TIMBERWALL LANDSCAPE & M 08/28/2017 108064 10088566 101-45210-223 LIMESTONE ROCK/SAGA HILL PARK Golf Course 1,230.14 Total 108064: 1,230.14 TL STEVENS 08/28/2017 108065 8980 101-45210-403 emergency well repair -GC Golf Course 5,874.70 Total 108065: 5,874.70 TOLL GAS & WELDING SUPPLY 08/28/2017 108066 40068571 101-43000-415 cylinder & Demurrage Public Works Department 11.04 Total 108066: 11.04 WESTSIDE WHOLESALE TIRE 08/28/2017 108067 794195 101-43000-403 repair trailer tires Public Works Department 20.00 Total 108067: 20.00 WRIGHT HENNEPIN ELECTRIC 08/28/2017 108068 3502578466 101-43000-386 Electrical Service 7/1-8/1/17 Public Works Department 127.38 WRIGHT HENNEPIN ELECTRIC 08/28/2017 108068 3502578466 602-49450-381 Electrical Service 7/1-8/1/17 Sewer 28.95 Total 108068: 156.33 Grand Totals: 267,752.73 AGENDA ITEM Item No.: 4 Date: August 28, 2017 Item Description: Annual Gun Club Permit Presenter: Anna Carlson Agenda Consent Agenda City Clerk Section: Purpose. The Park Gun Club has applied for their annual gun club license effective September 1, 2017 through August 31, 2018. The applicant has submitted the required licensing information and Staff recommends approval based on no complaints have been received in the past years. A calendar of events for the 2017-18 license is attached. The Orono Police Department has completed a background check and all required documents have been submitted. Staff recommends approval of the application. COUNCIL ACTION REQUESTED Motion to approve the Annual Gun Club Permit. Exhibits Exhibit A. Park Gun Club Calendar of Events 2017-18 Prepared By: AMC Reviewed By: AMC Approved By: MR PARK GUN CLUB CALENDAR OF EVENTS September 1, 2017 through August 31, 2018 Saturday/Sunday Shooting Events Saturday, September 9, 2017 - 1:00pm to 5:00pm Sunday, September 10, 2017 1:0Opm to 5:0Opm Sunday, September 17, 2017 -1:00pm to 5:00pm Sunday, September 24, 2017 - 1:00pm to 5:00pm Saturday, September 30, 2017 - 1:00pm to 5:00pm Sunday, November 19, 2017 -1:00pm to 5:00pm Sunday, December 10, 2017 - 1:00pm to 5:00pm Sunday, December 17, 2017 -1:00pm to 5:00pm Sunday, March 18, 2018 1:00pm to 5:00pm Sunday, March 25, 2018 1:00pm to 5:00pm Sunday, April 8, 2018 1:00pm to 5:00pm Sunday, April 15, 2018 1:00pm to 5:00pm Sunday, May 6, 2018 1:00pm to 5:00pm Saturday, May 19, 2018 9:00am to 5:00pm Saturday, July 21, 2018 - 1:00pm to 5:00pm Saturday, August 18, 2018 -1:00pm to 5:00pm Sunday, August 19, 2018 1:00pm to 5:00pm Sunday, August 26, 2018 1:00pm to 5:00pm League Shooting Tuesday, Wednesday, and Thursday - 5:00pm to Dark April 17, 2018 through August 30, 2018 High School League Shooting - Fall League Friday - 3 :OOpm to 7:00pm/Dark (whichever comes first) September 22, 2017 through October 27, 2017 High School League Shooting -- Snriniz League Monday, Tuesday, Wednesday, and Thursday - 3 :OOpm to Dark April 2, 2018 through June 14, 2018 (No shooting on May 28, 2018) Friday - 3:30pm to 6:00pm April 6, 2018 through June 15, 2018 Item No.: 5 Date: August 28, 2017 Item Description: Golf Course/ Parks Superintendent Presenter: Adam T. Edwards Agenda Consent Agenda Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is to gain approval to adjust the duties and responsibilities of the Golf Course Superintendent to include responsibility for all of the Orono Parks and to begin the hiring process for the position. 2. Background. The current Golf Course Superintendent is on his fifth of five phased retirement years. Since he began phased retirement the position has been a 0.5 FTE. Since its reinstitution in 2014 the Parks Commission through the Council has raised the level of expected service at our 23 parks. This has resulted in a significant amount of supervisory time and effort being directed away from other public works functions to support the park system. Therefor as we look to replace the Golf Course Superintendent and meet the increasing demands of our park system, I recommend the creation of a new position that combines the Superintendent and Parks Supervisor roles into one full time position. 3. Position Scope. Parks and Golf Course Supervisor (Grade 10). The position would be a full time position responsible for all of the city's parks to include the golf course as well as duties as the tree and weed inspector. The position would be responsible for the supervision of all of the seasonal golf and parks employees as well as managing all of the golf and parks related contracts. 4. Advantages. The creation of the position would allow for the redistribution of duties within Public Works allowing for increased focus on the city's infrastructure and services. a. It would allow the redistribution of duties among the three supervisor positions: Parks would move to the new position. Facilities would move from the Utilities Supervisor to the Streets Supervisor. The result is that both the Utilities and Streets Supervisors would have increased time to focus on their areas and we would have someone dedicated to parks. b. The Parks and Golf Supervisor would become the supervisor for all of the golf and parks seasonal employees, allowing him/her to more easily shift assets to meet the needs of all of the city's parks. c. The Parks and Golf Supervisor would pick up some of the daily/ routine parks tasks the Public Works Director has to do thereby allowing more time to focus on project management and engineering support to the city. d. Having a full time position to recruit for should allow for a much higher quality pool of applicants. Note- the superintendent positon was full time but then moved to half time when the incumbent went into the phased retirement plan. 5. Cost. The additional cost to change the position back to a full time position is roughly $20,657 per year. 6. Funding. This position will be funded through the Parks and Golf Course Operating Budgets. 7. Recruitment. The selection process for the position will involve advertising the position, application screening, an interview panel and reference checking. The selection committee will consist of the City Prepared By: %E Reviewed By: 7E Approved By: M AGENDA ITEM Administrator, Public Works Director, one Public Works Supervisor and one Public Works Maintenance Worker. Upon completion of the process a candidate will be presented to the Council for consideration for appointment. The timeline for the process is as follows: When What 1 — 15 Sep 17 Advertise position 18-22 Sep 17 Review Applications 7-11 Sep 17 Interviews 9 Oct 17 Council Approval/Appointment 8. Staff Recommendation. I recommend approval of the position and request authority to begin recruiting for the position. COUNCIL ACTION REQUESTED Motion to approve the creation of the Golf Course & Parks Supervisor position and authorize staff to begin the recruitment process. Exhibits Exhibit A. Proposed Job Description Prepared By: Reviewed By: % Approved By: 115 CITY OF ORONO Position Title: Parks and Golf Course Supervisor Document Date: May 30, 2017 Department: Public Works Accountable to: Public Works Director/City Engineer FLSA Status: Non -Exempt Nature of Work Plans, organizes, directs, supervises, and evaluates the activities of staff and contractors engaged in the improvement and maintenance of city parks, trails, natural/open space, grounds, playground equipment, streetscapes, and golf course. Supervision Received and Exercised This position is supervised by the Public Works Director and upon receiving guidance from the Director operates independently to supervise the work of the Maintenance personnel. Examples of Work Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. • Leads and manages the daily, periodic, and emergency maintenance and repair activities to maintain the City's parks, trails and golf course in safe and operational/useable condition. • Directs the maintenance practices of the golf course, supervising the planting and growing of various turf grasses, ensuring proper maintenance of equipment, lead, direct and train employees regarding safe performance practices, ensures proper mixing and application of golf course chemicals/fertilizers • Plans and manages the maintenance of other city grounds and open spaces. • Prepare project plans, specifications, and contracts and also provide management oversight for work/projects assigned. • Assists with the implementation of the comprehensive safety program for employees; • Communicates with the general public in a professional manor and sets the example for, excellent customer service. • Supervises the Golf Course and Park Staff. • Works with the other Public Works Supervisors in developing daily, weekly, and seasonal work plans to ensure effective and efficient maintenance operations. The City of Orono is an Equal Opportunity Employer • Coordinate the bidding of equipment and materials for parks, trails and the golf course. • Establish and maintain safety programs related to parks, trails and the golf course. • Assist Public Works Director in preparing short term and long term goals and objectives for Parks, Trails and the Golf course • Assist in developing an annual budget covering all functions of the Parks, Trails and the Golf course, and monitor expenditures to ensure compliance with the budget. • Staff the Park Commission as needed. • Act as liaison to assigned partner organizations and with community groups for volunteer activities within the parks. • Maintains a variety of records relating to inspections and maintenance activity. • Drives trucks and operates equipment of various sizes and weights in loading, hauling and unloading various equipment or materials. • Serves as the city's tree inspector and assistant weed inspector. • Assists with Snow Plowing during the winter months. • Performs other duties and assumes other responsibilities as assigned. Required Knowledue, Skills and Abilities Knowledge: • Mechanical — Knowledge of machines and tools, including their designs, uses, repair, and maintenance. • Public Safety and Security Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. • Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. Skills: • Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Monitoring Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action. • Speaking Talk to others to convey information effectively. • Coordination — Adjust actions in relation to others' actions. • Management of Personnel Resources — Motivate, develop, and direct people as they work, identifying the best people for the job. • Time Management — manage one's own time and the time of others. • Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Abilities: The City of Orono is an Equal Opportunity Employer • Oral Comprehension — Able to listen to and understand information and ideas presented through spoken words and sentences. • Oral Expression — Able to communicate information and ideas in speaking so others will understand. • Problem Sensitivity — Able to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. • Written Comprehension — Able to read and understand information and ideas presented in writing. • Deductive Reasoning Able to apply general rules to specific problems to produce answers that make sense. • Inductive Reasoning — Able to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). Minimum Requirements • High School Diploma or equivalent. • Five (5) years of experience in parks or golf course maintenance. • Two (2) years of experience planning and coordinating projects. • Two (2) years of experience as crew leader, field supervisor, or equivalent. • Valid MN Class "B" Driver's License or ability to obtain within one-year of employment. • 2 year turf certificate • Certified tree inspector • Current state certification or licensing as a pesticide applicator. • Must live within a 30 minute travel time of the Orono Public Works facility within one (1) year of employment. • No physical limitation required. • Satisfactory results from drug test, physical examination, motor vehicle records check, and criminal background investigation. Desirable Qualifications • Ten (10) years of parks or golf course experience. • Five (5) to seven (7) supervisory experience. • Certified Arborist • Bachelor's degree with major work in turf management, horticulture, or park management. Physical Demands and Working Environment See Physical and Environmental Addendum The City of Orono is an Equal Opportunity Employer AGENDA ITEM Item No.: Date: August 28, 2017 Item Description: Appointment of 2017 Seasonal Employee Presenter: Adam T. Edwards Agenda Public Works Director/ Public Work Director/City Engineer Section: City Engineer's Report 1. Purpose. The purpose of this action item is to gain Council approval of seasonal employees. 2. Background. The hourly pay is proposed to be $10.00-12.00 for the Golf Course Clubhouse Attendants; Golf Course Maintenance Assistants and Parks Maintenance Workers; a pay range of $10.25-15.22 for the Utilities Maintenance Worker; and a pay range of $15.00-$20.00 for the Assistant Superintendent and Clubhouse Manager. The clubhouse manager will be enrolled in the coordinated PERA plan. All other seasonal employees will fall under the 6 month PERA Classification and are there for excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Prepared By: Reviewed By: Approved By: 115 Name Position Wage Remarks ($/hr) Robert Howells G.C. Clubhouse Manager $18.00 Returnee Jason Goehring G.C. Assistant Superintendent $16.00 Returnee N Ivan Corazalla G.C. Clubhouse Assistant $12.00 Returnee Paul Tolzmann G.C. Clubhouse Assistant $11.00 Returnee Diane Otrey G.C. Clubhouse Assistant $10.00 New Rebecca Anderson Utilities Maintenance Worker $11.00 Returnee Ed Kvam G.C. Maintenance Assistant $10.00 Returnee Calvin Schmidt G.C. Maintenance Assistant $10.00 Returnee o Marshall Hambro G.C. Clubhouse Assistant $11.00 Returnee Wendy Middendorf G.C. Clubhouse Assistant $10.00 New Ron Vanacora G.C. Clubhouse Assistant $10.00 New b b Sam Baurle G.C. Maintenance Assistant $10.00 New 7 N O N Patrick Codute G.C. Clubhouse Assistant $10.00 New Approved Rodney Gerhardson G.C. Maintenance Assistant $10.00 New June 26th Approved Nick Brann G.C. Clubhouse Assistant/ $10.00 New Jul 24th Maintenance Assistant Pending William Fischer G.C. Clubhouse Assistant $10.00 New Approval 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Prepared By: Reviewed By: Approved By: 115 AGENDA ITEM Item No.: 7 Date: August 28, 2017 Item Description: 2017 Streets Maintenance Crack Sealing Presenter: DJ Goman Agenda Consent Agenda Streets Supervisor Section: 1. Purpose. The purpose of this action item is to gain Council approval for the 2017 Streets Maintenance Crack Sealing project. 2. Background. Crack sealing is a routine preventive road maintenance process. 3. Project Scope. The identified streets shall have their cracks and routed, cleaned and sealed. Spot sealing will be required on areas with a concentration of small cracks. (See Exhibit A) 4. Cost. Public Works received quotes from 2 contractors for crack sealing. A summary of the quotes received is in the table below. The lowest quote was from Allied Blacktop for 42,622.73. Contractor Price per linear foot Total Quote Allied Blacktop Company $0.99 $42,622.73 Pearson's $1.49 $48,836.23 ACI No response 5. Funding. The project will be funded from the pavement management fund. The CIP allocated $47,000 for Crack Sealing. The fund is projected to have $323,329 EOY 2017 balance. 6. Staff Recommendation. Staff recommends acceptance of the low quote for crack sealing. COUNCIL ACTION REQUESTED Motion to authorize Allied Blacktop to complete the 2017 Street Maintenance crack sealing project for $42,622.73. Exhibits Exhibit A. Street Listing Prepared By: DG Reviewed By: Approved By: W Exhibit A Crack Sealing Streets for 2017 Willowbrook Dr Corral Rd Farview La Dahl Rd Wear Cir Elmwood Ave Wear La N Fagerness Point Rd Long Lake Blvd Highwood La Dakota Ave Highwood Rd Long Lake Blvd Linden La Lakeview Ter Loma Linda Ave Country Club Rd Lydiard Ave Lakeview Ter Lydiard Cir Dickey Lake Dr Maple PI Pine Ridge La Mapleridge La Old Crystal Bay Rd N Minnie Ave Hackberry Hill North Arm Dr Maple La North Arm Dr W Elm La North Arm La Brackets Point Rd Old Beach Rd Cherry Ave Orchard Beach PI Cherry PI Park Dr Fairview Cottage La Pheasant Rd Concordia St Spruce PI Item No.: Item Description: Curb Replacement Projects 2017 Date: August 28, 2017 Presenter: DJ Goman Agenda Consent Agenda Stormwater Supervisor Section: 1. Purpose. The purpose of this action item is to gain approval to proceed with a series of drainage projects though -out Orono in 2017. 2. Background. Over the past several months several stormwater/ drainage issues have been rough to the attention of the city. a. The curbing on Bohns point has eroded and needs to be replaced. In its current condition runoff from the road leading into the Cul -de -Sac is directed down the driveway of 3265 Bohns Point Ln causing damage to the properties landscaping. A concrete curb is recommended. b. The curbing on Caroline Avenue has peeled away from the roadway. The curbing is on a tight corner and suffers from snowplows and service vehicle traffic. A concrete replacement is recommended. 3. Project Scope, (See Exhibit A for Map) a. Installation of 140 ft. of 136-18 curb and gutter on Bohns Point Lane. b. Installation of 120 ft. of 136-18 curb and gutter on Caroline Avenue. 4. Cost. The City received 2 quotes for the curb work, listed below. Contractor Per linial foot Cost Bohns Point Ln Caroline Ave Total Quote Lee Johnson Concrete, LLC $28.00 $3920.00 $3360.00 $7280.00 Minnesota Curb and Gutter $22.85 $3199.00 $2742.00 $5941.00 5. Funding. This project will be funded through the Storm Water Enterprise Fund. The Capital Improvement Plan (CIP) budgeted $76,500 for General Strom sewer improvement projects for 2017. The EOY 17 Fund balance is projected to be $1,453,394. 6. Staff Recommendation. Staff recommends that council accept the low quote for the two curb and gutter projects. COUNCIL ACTION REQUESTED Motion to accept the quote from Minnesota Curb and Gutter for $5,941.00 to install Curb and Gutter on Caroline Avenue and Bohns Point Lane. Prepared By: DG Reviewed By: Approvcd By: W AGENDA ITEM Item No.: 9 Date: August 28, 2017 Item Description: Hire Management Assistant, Nola Dickhausen Presenter: Doug Reeder, Interim City Agenda Consent Agenda Administrator Section: 1. Purpose. The purpose of this action item is to gain approval to fill the management assistant position. 2. Background. The City Council has authorized the recruitment of a management assistant to replace Rachel Dodge. Staff has advertised the position, and has received 8 applicants. The City Administrator, City Clerk, Public Works Director, and Community Development Director interviewed the top 4 candidates that meet the minimum requirements of the position, recommended one candidate best fitting into the needs of the position, department, and community. Through this process, Staff believes Nola Dickhausen best addresses the needs of the City of Orono and will be a fine addition to our team. She has many years' experience assisting the public and staff at the front desk and adds a strong customer centric mentality to city hall. In discussions with the new union representing the city hall staff the City Administrator has reached an agreement with the union that we will not alter the other front desk position now occupied by Monica Fadness until August of 2018 at which time she is eligible to retire. 3. Funding. This position is funded in the 2017 budget. Nola will start at Grade 7, Starting step earning $47,385. 4. Staff Recommendation. Staff recommends hiring Nola Dickhausen to the position of management assistant at the Grade 7, step 0, ($47,385). COUNCIL ACTION REQUESTED Motion to hire Nola Dickhausen to the position of Management Assistant at Grade 7, Step 0. Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: W AGENDA ITEM Item No.: 10 Date: August 28, 2017 Item Description: Crystal Bay Road, Right of Way Adjustment Presenter: Jeremy Barnhart, Community Agenda Consent Agenda Development Director Section: 1. Purpose. The purpose of this action item is to initiate discussion related to an adjustment of right of way and Crystal Bay Road. 2. Background. At its meeting on July 17, the Council tabled action on Catherine Sweet's street vacation to review relocating the right of way. It was noted during the meeting that Old Crystal Bay Road as improved does not follow the dedicated right of way, and the majority of that 1,700 foot long stretch does not have any corresponding platted right of way. The following options are based on Hennepin County published data. Formal action should start with a survey of the area. Surveys are estimated to cost $5-$12,000. To "relocate the right of way", one of two actions would be required: 1. Acquire through purchase or condemnation additional right of way from 24-28 individual lots along Crystal Bay Road. The variable is the location of the road in relation to not yet surveyed lots. 2. Relocate Old Crystal Bay Road as it encroaches into the city owned parcels lakeward of parcels A- D on the attached map. This would involve removing the portion of Crystal bay Road and shifting it south, towards the 4 houses in the area. 3. Funding. No funds have been budgeted for relocation of the road, acquisition of right of way, or preliminary ground work (surveys, title work). 4. Staff Recommendation. Recognizing the desire to `clean up' road irregularities, staff does not recommend action at this time. The cost to benefit ratio does not support action. If the council feels strongly on the need to correct these right of way issues, staff can identify additional areas needing attention, and come back with recommendations for the Capital Improvement Plan (CIP). COUNCIL ACTION REQUESTED Motion to direct staff that no further action is necessary at this time. Exhibits Exhibit A. July 10, 2017 City Council minutes Exhibit B. Aerial photo Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: D51Z MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 10, 2017 7:00 o'clock p.m. 13. #17-3933 CATHERINE SWEET, 3405 AND 3407 CRYSTAL BAY ROAD, VACATION OFSTREET Barnhart reviewed his Staff report dated July 10, 2017, regarding the applicant's request to vacate an unimproved right-of-way adjacent to her property. The Planning Commission voted to deny the request but recommended the City Council consider a relocated right-of-way. Staff recommends denial of this request as well as relocating the right-of-way. Barnhart noted the public hearing continued at the Planning Commission meeting should be reopened. Mayor Walsh opened the public hearing at 7:33 p.m. Catherine Sweet, Applicant, stated the property has been vacant for a number of years and that she found out at the time she went to list the property for sale that the lot does not have dock rights. Sweet stated when she found out she cannot split the current easement, she suggested relocating it. Sweet indicated if it is relocated, she would tear down the garage, remove the driveway and other hardcover that is on that lot with the exception of the house, and the City would then have an easement over that lot. Crosby asked if the advantage to the applicant is to gain dock rights. Sweet stated if it is approved, she would end up with one continuous property and that she would retain ownership of all the property and keep the dock on the 3405 property. Sweet stated in the future it would be sold as one property. Mayor Walsh closed the public hearing at 7:36 p.m. Printup stated he would lean towards opposing it since from a historical perspective Orono has retained these fire lanes for lake access. Seals asked how many fire lanes the City has. Barnhart indicated there are several dozen fire lanes throughout the City but that he does not have an exact number. Seals questioned whether this would be opening Pandora's Box given the other fire lanes throughout the City. Walsh commented there are a number of issues associated with the fire lanes depending on their location and that typically the City does not do anything with them unless something comes up. Dankey asked who owns the dock that is depicted on the survey. Barnhart stated he is not aware of who owns the dock. Barnhart pointed out the four lots owned by the City. Walsh stated it was his understanding that the people who own those lots were given the right to have a dock there but that it had to be removed if the properties were ever sold. Page 1 of 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 10, 2017 7:00 o'clock p.m. Crosby stated instead of trying to control a small piece of lakeshore, the City should look at selling some of these fire lanes to the adjacent property owners. Barnhart stated it is his understanding there is an easement over those four city -owned lots for bathing and bath rights for the benefit of other non-lakeshore properties. Barnhart stated he would need to look into it further before making a formal recommendation. Printup stated he would be opposed to relocating the right-of-way. Walsh noted the City's past policy has been to never get rid of the fire lanes but that in his view they should be judged on a case-by-case basis. Dankey commented it is a great location since it is right off of the bike trail. Seals stated it is unlikely someone from Minneapolis would know there is lake access there. Seals asked why the Planning Commission did not recommend getting rid of this fire lane. John Thiesse, Planning Commission Chair, stated it made a little bit of sense to get rid of it but the discussion focused on the fact that it is lake access near the trail. Thiesse stated it was felt there would never be another lake access created if that property was divided. The Planning Commission did talk about moving it towards the west but the discussion went towards that other property owner being given notice of the possibility of relocating the easement next to his property. Barnhart displayed a survey of the two properties. Barnhart noted the City vacated the street that was created in 1908 and then created a new right-of-way as a result of that vacation. Barnhart stated in the event the property owner wished to donate an easement or a right-of-way in another location, there would need to be another public hearing and a variance would also likely need to be granted to the 0-75 foot setback. Seals stated she would agree that the other property owner should be notified of the possible relocation. Crosby asked how much of a variance would be required. Barnhart stated to his understanding the 75 -foot line goes through most of the homes in the area. Walsh noted the City Attorney found out today that Crystal Bay Road is not owned by the City and is instead owned in part by each of the residents that live on the road, which also raises some questions. Printup moved, Seals seconded, to direct Staff to draft a denial resolution for Application No. #17-3933, Catherine Sweet, 3405 and 3407 Crystal Bay Road. Walsh asked whether the Council would like to consider tabling the application to look at relocating the right-of-way. Crosby stated he would like to see that. Page 2 of 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 10, 2017 7:00 o'clock p.m. Barnhart stated there are two options the Council can consider: the Council can direct staff to draft a denial resolution or the applicant can waive her 60 -day time period to allow for additional time to look at relocating the right-of-way. Sweet indicated she would waive the 60 -day review period. Printup withdrew his motion. Crosby moved, Seals seconded, to table Application No. 17-3933, Catherine Sweet, 3405 and 3407 Crystal Bay Road. VOTE: Ayes 5, Nays 0. Page 3 of 3 II llw� { "4 r/. row c •'t ollv L 'IPI Yrc°3, sN aYF � ,% � 011Y6.� °" "'/moi x °�#s,• AGENDA ITEM Item No.: 11 Date: August 28, 2017 Item Description: Navarre Area Plan, Approve Contract Presenter: Jeremy Barnhart, Community Agenda Consent Agenda Development Director Section: 1. Purpose. The purpose of this action item is to approve the professional service agreement between the city and WSB and Associates. 2. Background. The Council selected WSB and Associates to complete the Navarre Area Plan at its meeting on August 141. The next step is the formal acceptance of the service agreement, which spells out responsibilities and expectations. The city attorney has reviewed the agreement. 3. Staff Recommendation. Staff recommends accepting the agreement as presented, formally commencing the work. COUNCIL ACTION REQUESTED Motion to authorize the Mayor and Clerk to sign the agreement. Exhibits Exhibit A. WSB Professional Service Agreement Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: W PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this day of , 2017, by and between the CITY OF ORONO, a Minnesota municipal corporation ("City") and WSB & ASSOCIATES, INC., a Minnesota corporation ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The Contract consists of the following documents: A. This Professional Services Agreement; and B. Consultant's Proposal dated August 4, 2017 ("Proposal") In the event of conflict among the documents the conflict shall be resolved by the order in which they are listed with the document listed first having the first priority and the document listed last having the last priority. 2. COMPENSATION. Consultant shall be paid by the City on a time and materials basis in accordance with the Proposal but an amount not to exceed $25,000.00 including reimbursables. Consultant shall submit monthly invoices and the City shall pay the invoices within 30 days of receipt. The not to exceed fees shall not be adjusted if the estimated hours to perform a task, the number of estimated required meetings or any other estimate or assumption is exceeded. The not to exceed fees will be adjusted to reflect any change in scope or additional services requested by the City beyond those set forth in the Proposal. 3. DOCUMENTS. Upon full payment of amounts due under this Agreement, the City shall be the owner of all documents, reports, studies, analysis, drawings, specifications or other deliverables under this Agreement (the "Instruments of Service") prepared by the Consultant in conjunction with this contract. The Instruments of Service for this Project are not intended or represented to be suitable for reuse by the City or others on extensions of the Project or on any other Project. Any reuse without written verification or adaptation by Consultant for the specific purpose intended will be at the City's sole risk and without liability or legal exposure to Consultant. The City hereby releases consultant from any claims arising from reuse of the Instruments of Service without Consultant's written verification or adaptation and agrees to indemnify and hold harmless Consultant from all claims, damages, losses and expenses including attorney's fees arising out of or resulting from such use. 4. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall exercise reasonable care to abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 5. STANDARD OF CARE. Consultant shall exercise the same degrees of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 1940041 1 6. INDEMNIFICATION. The Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, asserted by third parties arising out of or by reason of the execution or performance of the work or services provided for herein to the extent caused by the negligence or breach of contract of Consultant and further agrees to defend at its sole cost and expense any action or proceeding arising from Consultant's negligence or breach of contract commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 7. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence/aggregate Automobile Liability $1,000,000 combined single limit Excess/Umbrella Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability and umbrella policies. The Consultant shall secure and maintain a professional liability insurance policy. Said policy shall insure payment of damages for legal liability of Consultant arising out of the performance of professional services for the City, in the insured's capacity as Consultant, if such legal liability is caused by a negligent act, error or omission of the insured or any person or organization for which the insured is legally liable. The policy shall provide minimum limits of $1,000,000 with a deductible maximum of $125,000 unless the City agrees to a higher deductible. Before commencing work the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. The certificate shall provide that such insurance cannot be cancelled until thirty (30) days after the City has received written notice of the insurer's intention of cancel this insurance. 8. INDEPENDENT CONTRACTOR. The City hereby retains the Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. The Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 9. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City, which consent shall not be unreasonably withheld. 1940041 2 10. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 11. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 12. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 13. CONTROLLING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 14. RECORDS. The Consultant shall maintain complete and accurate records of time and expense involved in the performance of services. 15. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', City's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 16. TERMINATION OF THE AGREEMENT. The City may terminate this Agreement (or any part thereof), at any time, upon written notice to the Consultant, effective upon delivery (including delivery by facsimile or electronic mail). In such event, Consultant will be entitled to compensation for work performed up to the date of termination based upon the payment terms of this Agreement. CITY OF ORONO LN Dennis Walsh, Mayor Anna Carlson, City Clerk Dated: , 2017. 1940040 WSB & ASSOCIATES, INC. LOW print name] Its [title] Dated: , 2017. AGENDA ITEM Item No.: 12 Date: August 28, 2017 Item Description: #17-3948 Apex Holdings, LLC, 2635 Kelley Parkway - CUP Senior Housing Project, Comprehensive Plan Amendment, Rezoning and preliminary Master Plan, Preliminary Plat — Resolution Presenter: Jeremy Barnhart, Community Agenda Consent Agenda Development Director Section: 1. Purpose. The purpose of this item is to consider a resolution approving the proposed Comprehensive Plan Amendment, Zone Change, Preliminary Plat, Conditional Use Permit, and Master Plan that would permit the construction of Orono Senior Housing at 2635 Kelley Parkway. 2. 15.99 Deadline. The timeline has been extended. A decision must be made by October 27, 2017. 3. Background/ Summary. The City Council reviewed this project at their meeting of August 14, 2017, directing staff to draft a resolution of approval. The resolution is attached as Exhibit A, the minutes from the City Council meeting are Exhibit B. The staff report describing the project is attached as Exhibit C. The Council supported the project, but wanted confirmation on two issues: That all units would count as residential units, effectively giving the city credit for 3.5 acres of 20 units per acre, and Confirmation that the existing utility network can support the proposed development. Staff has been able to confirm with the Met Council that the memory care units would count as residential units for purposes of density calculation; the confirming email is attached as Exhibit D. The resolution includes a condition that if Met Council does not approve the CMP amendment, or if they do not approve credit for 70 residential units, that would be cause to deny the project. Engineering staff have also verified that the existing infrastructure can support the planned development. Ultimately, the City Engineer will need to approve the final master plan documents. 4. Staff Recommendation. Staff recommends approval of the resolution. With City Council approval, the resolution would be forwarded to the Met Council as a formal request to amend the Community Management Plan. COUNCIL ACTION REQUESTED Motion to approval the resolution as drafted. Exhibits Exhibit A. Draft resolution and plans Exhibit B. Draft CC Minutes dated August 14, 2017 Exhibit C. Council staff report dated August 14, 2017 Exhibit D. Met Council email References PC Packet dated July 17, 2017 Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: DSR Council Exhibit A 17-3948 A RESOLUTION APPROVING THE GENERAL CONCEPT PLAN, AND GRANTING A CONDITIONAL USE PERMIT, PRELIMINARY PLAT, ZONE CHANGE, AND COMMUNITY MANAGEMENT PLAN AMENDMENT APPROVAL FOR PROPERTY LOCATED AT 2635 KELLEY PARKWAY - FILE NO. 17-3948 WHEREAS, Apex Holdings, LLC, a Minnesota limited liability company (hereinafter the "Developer") is owner of the property located at 2635 Kelley Parkway within the City of Orono (hereinafter the "City") and legally described as follows: Outlot D, Stonebay Addition (hereinafter the "Property"); and WHEREAS, the Developer has requested General Concept Plan, Zone Change, Conditional Use Permit and Preliminary Plat Approval for development of the Property. Proposed is a rezoning from RR -1 B PUD, One Family Rural Residential District Planned Unit Development to RPUD Residential Planned Unit Development District for construction of a 70- unit Senior Housing, Assisted Living, and Memory care facility; and WHEREAS, the Developer has concurrently requested an amendment of the 2008- 2030 Orono Community Management Plan ("CMP") to change the proposed land use from Office to High Density Residential and allow said development at a density of approximately 20 dwelling units per acre, where no residential density is prescribed in the CMP; and WHEREAS, on June 27, 2017 the Developer filed a complete formal application with the City for Comprehensive Plan amendment, rezoning, and concept plan & preliminary plat approval for a 70 unit senior care facility on the Property; and WHEREAS, after due published and mailed notice in accordance with Minnesota Statutes 462.358 et. seq. and the City of Orono Zoning and Subdivision Codes, the Orono Planning Commission held a public hearing for the application and reviewed it on July 17, 2017, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, the Planning Commission information, published for the July 17, 2017 meeting, including staff report and exhibits, is incorporated by reference; and WHEREAS, the Planning Commission on July 17, 2017 recommended on a vote Page 1 of 7-0 that the Council grant the proposed CMP; the rezoning to RPUD Residential Planned Unit Development District; grant Conditional Use Permit, grant general concept plan, and preliminary plat approval subject to a number of conditions and recommendations; and WHEREAS, the Orono City Council reviewed the sketch plan for the Property in September 2016, and has reviewed the formal applications at its regular meeting on August 14, 2017; and WHEREAS, the City Council hereby makes the following findings in regard to this application for RPUD General Concept Plan, Preliminary Plat approval, CMP amendment, Conditional Use Permit and rezoning: FINDINGS A. Communitygement Plan Conformity; CMP Amendment 1. This application was reviewed as Zoning File #17-3948. 2. The Property is currently zoned RR -1B PUD as part of the Stone Bay development, The Property contains approximately 3.5 acres. The Stonebay Master Plan suggests an office use for the property. The CMP guides the property as office. 3. The property has sat vacant for many years; the city recognizes that there is not a market, nor is one likely, for office uses on the subject parcel. 4. The Metropolitan Council established density goals for the City of Orono, and the city responded by carefully selecting parcels at densities that would potentially allow for more affordable housing options. Metropolitan Council guidelines require an overall new sewered development density of at least 3 units per acre. In order to meet these goals, certain parcels within the Metropolitan Urban Service Area (MUSA) were guided for densities significantly higher than 3 units/acre — to allow those shoreland areas in the MUSA historically zoned and planned for low density, to develop at the 1 -acre and 2 -acre lot sizes desired by the City. 5. Recent developments within the MUSA have been approved at densities lower that prescribed in the CMP. 6. The city desires to identify additional areas appropriate for high density residential within the community. The rationale for the density increase at this site was Page 2 primarily the location adjacent to a high -traffic roadway; the availability of municipal utility services; and the remote location from single family residential development. 7. The City Council has reviewed the development proposal with regards to the CMP and finds that it meets a number of goals for housing as established within the Housing element of the CMP, including: - Provides opportunities for housing types, locations, and cost ranges which will meet the needs and provide adequate housing for a broader range of ages, family groups, lifestyle needs and levels of income to the greatest extent practical. - Provides housing types and residential densities consistent with environmental and land use plans and with the availability of public services and facilities. B. Rezoning from RR -1 B to RPUD 8. The Property is located within the Metropolitan Urban Service Area (MUSA) and is intended to be developed using municipal sewer and water, a requirement of the RPUD zoning district. 9. Because the property is proposed to be reguided in the CMP for high density residential, the property should be rezoned consistent with the intended and guided use. The most appropriate zoning for the intended use is RPUD, Residential Planned Unit Development District. 10. The property contains approximately 3.5 acres. The property meets the lot size requirements of Zoning Code Section 78-626(1) for rezoning to RPUD because it is part of a larger Planned Unit Development, Stonebay. 11. Rezoning the property to RPUD Residential Planned Unit Development is appropriate based on the High- Density residential nature of the proposal, which meets the following general purposes of the RPUD District: a) incorporates flexibility in land development and redevelopment in order to utilize new techniques of building design, construction and land development; b) provides lifecycle housing with the potential to meet affordable and moderate cost housing needs; c) incorporates energy conservation through the clustering of buildings and land Page 3 uses; d) preserves desirable site characteristics and open space; e) provides design compatible with surrounding land uses, including both existing and planned; f) results in a sensitive development in the transitional area located between a high capacity roadway and the high density housing to the north; and g) yields development which is consistent with the Comprehensive Plan guiding for higher density than the typical urban and rural residential development in Orono. 12. Conformity with Zoning District Standards. In relation to the RPUD standards, there are specific guidelines for development in Zoning Code Section 78-626(7), including Setbacks, Height limitations, and outside storage limitations. However, the concept of a planned unit development process is to allow flexibility in design. Section 78-626(16) provides for flexibility in RPUD standards, as follows: (16) Flexibility. The uniqueness of each RPUD requires that specifications and standards for streets, utilities, public facilities and subdivisions may be subject to modification from the city ordinances ordinarily governing them. The city council may therefore approve streets, utilities, public facilities and land subdivisions which are not in compliance with usual specifications or ordinance requirements, if it finds that strict adherence to such standards or requirements is not required to meet the intent of this section or to protect the health, safety or welfare of the residents of the RPUD, the surrounding area or the city as a whole. This proposed development concept requires flexibility from the RPUD district lot standards for attached dwelling units. The table below identifies specific standards which require flexibility, which the City Council finds acceptable: Page 4 C. Conditional Use Permit for Assisted Living 13. As required in Section 78-624 (2) Assisted living facilities are a conditional use in the RPUD zoning district. The Council finds, in the review of the standards for granting a Conditional Use: 1) Consistent with the community management plan; The Community Management plan maps the site for office use. The Commission is considering an amendment to the Community Management Plan, if approved the use would be consistent. 2) Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; The proposed rezoning to RPUD would allow for consistency with use regulations. 3) Adequately served by police, fire, roads, and stormwater management; The property was laid out to accommodate an office use. 4) Provided with an adequate water supply and sewage disposal system; The property is served by municipal water and sanitary sewer Page 5 RPUD District Proposed lot Flexibility Minimum SFR Standards Required? Standard Minimum project size: 5 acres 3.5 No Building Setback (Kelley Parkway) 35 44 No Building setback (Wayzata Blvd) 50 54 No Minimum side yard setback: 35 feet 37 feet No Maximum FAR: 1 0.52 No Parking lot and driving lane 20' 8-27 feet Yes setback Private Recreational Area: 10% of gross project 11% proposed No area Building height: Maximum of 30 feet appx 32' Yes Number of stories 3 (Max.) 2 No Hardcover 50% 63% Yes C. Conditional Use Permit for Assisted Living 13. As required in Section 78-624 (2) Assisted living facilities are a conditional use in the RPUD zoning district. The Council finds, in the review of the standards for granting a Conditional Use: 1) Consistent with the community management plan; The Community Management plan maps the site for office use. The Commission is considering an amendment to the Community Management Plan, if approved the use would be consistent. 2) Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; The proposed rezoning to RPUD would allow for consistency with use regulations. 3) Adequately served by police, fire, roads, and stormwater management; The property was laid out to accommodate an office use. 4) Provided with an adequate water supply and sewage disposal system; The property is served by municipal water and sanitary sewer Page 5 5) Not expected to generate excessive demand for public services at public cost; No additional public service costs associated with the proposed use are anticipated. 6) Compatible with the surrounding area as the area is used both presently and as it is planned to be used in the future; The adjoining properties to the north are high density residential; to the south and west are commercial. To the east across a stormwater pond is vacant, commercial land. The proposed quasi commercial residential use appears to be consistent with the Comprehensive Plan. 7) Consistent with the character of the surrounding area, unless a change of character is called for in the community management plan; An amendment to the Community Management Plan would allow the proposed use. Compatible with the character of buildings and site improvements in the surrounding area, unless a change of character is called for in the community management plan; The existing building has both commercial and residential characteristics and its location and design make it compatible with the surrounding residential and commercial uses. 8) Not expected to substantially impair the use and enjoyment of the property in the area or have a materially adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses; No evidence has been presented to suggest otherwise. 9) Provided with screening and buffering adequate to mitigate undesirable views and activities likely to disturb surrounding uses; Adhering to the RPUD landscaping requirements will provide for adequate screening. 10) Not create a nuisance which generates smoke, noise, glare, vibration, odors, fumes, dust, electrical interference, general unsightliness, or other means; No evidence has been presented to suggest otherwise. 11) Not cause excessive non-residential traffic on residential streets, parking needs that cause a demonstrable inconvenience to adjoining properties, traffic congestion, or unsafe access; No evidence has been presented to suggest otherwise. 12) Designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact; There are minimal natural, scenic features of the site. 13) All exterior lighting shall be so directed so as not to cast glare toward or onto the public right-of-way or neighboring residential uses or districts; The site plan shows minimal measurable light at the ground off site; and 14) Not detrimental to the public health, public safety, or general welfare. There is no evidence that the proposed use will have detrimental effects. Page 6 D. Environmental Considerations; Site Planning & Amenities; Transportation; 14. Landscaping. The preliminary landscaping plan will be evaluated for compliance with the very detailed RPUD landscaping requirements. The preliminary landscape plans (Exhibit A8) indicate 58 trees will be planted within the development area, in a variety of deciduous, coniferous and ornamental species. 15. Parking Lot and driving lane setback. The Ordinance requires a setback of 20 feet for drive lanes and parking areas. The driveway lane around the building, provided emergency access and on site circulation encroached in this setback as close as 8 feet to the side property line. The Council finds that this is acceptable given the size of the building and the proposed use. 16. Building Height. The building height as shown on the plan is 30 feet 1 and 1/4 inches, higher than the maximum permitted by ordinance. The final grading plan may impact the defined height of the building. The Council finds allowing up to 32 feet in defined height appropriate given the size and width of the building, the desire to retain a residential style roof structure, and the fact that the building is two stories, fewer than the maximum 3. 17. Hardcover. By virtue of the RPUD zoning, per 78-1701(4)(a) the property is assigned to Hardcover Protection Tier 4, which allows up to 50% hardcover of the gross lot area. The proposed hardcover is 63%, due in part to the complex residential use, and need for onsite circulation. The Council finds flexibility is appropriate given the high intensity uses surround the property (Industrial and Wayzata Blvd to the south, Condominiums and Public Works facility to the North.) If the parcel was not zoned RPUD, there would be no hardcover limitation due to the site distance from lakes. 18. Easements Required. Standard perimeter drainage and utility easements around all property boundaries will be required. Additional easement or property may be requested by Hennepin County to permit expansion of the stormwater pond east of the site, for Hennepin Council retention and treatment needs. 19. Trail. A trail was envisioned along the south property line, to be constructed by the developer as part of the global Stonebay development. If Hennepin County provides a trail as part of the Wayzata Boulevard project, and requires city easement or financial support, the developer, in lieu of providing a private trail alongside a public trail, will provide the city's share of the financial contribution, not to exceed Page 7 their expected responsibility to design and construct a private trail. (example: if the private trail is to cost $100,000, and Hennepin County requests city funding of $200,000 for a public trail, the developer will provide $100,000.) 20. 10% Private Park RPUD Requirement. The private recreation area of `10% of the platted property' required under the RPUD standards will be satisfied via the pavilion and the reflective spaces in front of the building, and upper level patio areas. 21. Park and Trail Dedication. There are no identifiable public parkland needs at this location. The Stonebay master plan identified park dedication needs for residential development because development of the proposed housing will generate additional use of existing City park facilities in the area. The Council finds that no park lands need to be dedicated and the park dedication should be in the form of a Cash Contribution in Lieu of Lands as allowed by the Municipal Code and as stipulated by the StoneBay Planned Unit Development Agreement. 3,250 per unit = $3,250 x 70 = $227,500.00 22. Stormwater Management. Stormwater management is proposed to be provided by the existing stormwater pond area east of the site. The stormwater facilities will be subject to standard drainage easements. In addition to the City of Orono, the Minnehaha Creek Watershed District have approval authority over the applicants' stormwater management plan. Final stormwater plans will be subject to the recommendations and approval of the City Engineer. 23. Stormwater and Drainage Improvements & Fees. The property will be subject to the Stormwater and Drainage Trunk Fee. Recent Council action to revise the Trunk Fee provisions would result in a fee (for development at greater than 4.0 units per acre) of $8,490 per acre (2017 Fee Schedule), based on non -wetland acreage. The fee is estimated at $29,715 ($8,490/ac x 3.5 acres = $29,715.00) 24. The applicant has provided General Concept Plans and Preliminary Plat Drawings attached to this Resolution as Exhibits A-1 through A-17 including: Plans prepared by Westwood Professional Services: Al - Plan Sheet 1 of 10 — Cover Sheet dated 6-19-17 A2 - Plan Sheet 2 of 10 — Survey dated 6-19-17 A3 - Plan Sheet 3 of 10 — Site Plan dated 6-19-17 A4 - Plan Sheet 5 of 10 — Grading Plan dated 076-19-17 Page 8 A5 - Plan Sheet 6 of 10 — Utility Plan dated 6-19-17 A6 - Plan Sheet 7 of 10 — Civil Details dated 6-19-17 A7 - Plan Sheet 8 of 10 — Civil Details dated 6-19-17 A8 - Plan Sheet 9 of 10 — Landscape Plan dated 6-19-17 A9 - Plan Sheet 10 of 10 — Lighting Plan dated 6-19-17 Plans prepared by Viren Gori, Architect: A10 — Sheet A 1.0 — Title Sheet A11 — Sheet 2.1 — Site Plan dated 6-15-2017 Al2 — Sheet 3.0 — Landscaping Plan dated 6-15-2017 A13 — Sheet 3.1 -1St Floor Plan dated 6-15-2017 A14 — Sheet 3.2 — 2nd Floor Plan dated 6-15-2017 A15 — Sheet 3.3 — Roof Plan dated 6-15-2017 A16 — Sheet 5.0 Elevations — 6-15-2017 Preliminary Plat prepared by Westwood Professional Services A17 - Preliminary Plat, Stonebay Eighth addition Council finds that the plans submitted are generally sufficient to indicate the intent of the developer and the potential impacts of the project. 25 City Engineer Comments. General Development Plans and Final Plat approvals will be reviewed for conformity City standards. 26. The City Council finds that the development of this property must set a high standard for the quality, character, context and compatibility of development desired by the City for high density development in Orono. The Council finds that the proposed comprehensive plan reguiding, rezoning and proposed development of the property for high density senior use is appropriate for the property, will not have negative impacts on the surrounding properties when all Concept Plan Approval conditions are met, and is in keeping with the goals, policies and philosophies of the City. CONCLUSIONS, ORDER AND CONDITIONS NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orono hereby approves the Amendment to the Community Management Plan, subject to the written approval of the CMP amendment by the Metropolitan Council. Failure to gain Metropolitan Council approval within the 120 day review period, expiring October 27, 2017 or Page 9 failure to obtain residential density credit for 70 units shall be cause to deny the applications for zone change, Conditional Use Permit, Concept Master Plan and Preliminary Plat. FURTHER, BE IT RESOLVED, that upon Met Council approval of the CMP, the General Concept Plan, Zone Change, Conditional Use Permit and Preliminary Plat for development of the property at 2635 Kelley Parkway shall be approved, subject to the following declarations and conditions: A. Conditions. 1) Unless noted otherwise, plans shall be consistent with the project outlined in Exhibit A. Developer shall provide a final Master Development Plan for the development that conforms to all standards of the RPUD District except as modified herein, and shall demonstrate to the satisfaction of the City Council that all RPUD standards have been met and shall demonstrate where such standards have not been met, and shall satisfy the City Council that non- compliance with said standards is remedied in a manner acceptable to the Council. 2) Developer shall provide a final landscaping plan meeting all of the requirements of the RPUD District and addressing the elements of Conservation Design to the satisfaction of the City Council. Final landscaping plans will be reviewed for conformity with the RPUD standards. 3) Building footprints and styling shall be generally per the examples included in the attached Exhibit A-13 thru A16. Developer shall make every attempt to ensure that identical dwelling units are not placed side-by-side. 4) Flexibility shall being granted for the building height, hardcover, and drive setback as noted in the Findings section above. 5) Applicant to confirm with SHPO that there are no archaeological sites within the property. 6) Applicant shall dedicate an easement for potential future public trail purposes over the southerly 10 feet of the property; this requirement may be waived pending resolution of the public trail question as part of the Wayzata Boulevard planning process. Page 10 7) Transportation: a.) Internal site circulation shall be provided as shown on the site plan, provided as Exhibit A3. The new road serving the development shall be platted as two private road outlots as shown on the Preliminary Street & Storm Sewer Plan. The east -west segment of road (Outlot D) shall have a platted corridor width of 40' and a paved width (back of curb to back of curb) of 28'. The north -south segment (Outlot C) shall have a platted corridor width of 50 feet with a 32' paved width. The north -south segment will remain privately owned and maintained until such time that Outlot A is further developed, at which time the City will determine whether the road in Outlot C should be taken over as a public road. b.) A second access drive shall be provided at the east end of the site, to line up with a drive on the north side of Kelley Parkway. 8) Utilities; Stormwater Management a.) Sewer and water mains shall be installed by the Developer per the Preliminary Sanitary Sewer and Water Main Plan attached hereto as Exhibit A5, subject to the modifications noted in the City Engineer's comments. b.) The City will own and maintain the sanitary sewer and water mains within the development. The City will inspect these systems during their construction to ensure proper installation. Drainage and Utility Easements shall be granted to the City of Orono over all sewer and water main lines and facilities that are not within dedicated public rights-of-way in order to facilitate future system maintenance. c.) The Developer shall install stormwater management facilities generally as shown on the various attached plans. Developer shall provide suitable evidence of Minnehaha Creek Watershed District (MCWD) approval of the stormwater management plan before Development Plan and Final Plat Approval will be granted. The Developer shall provide sufficient drainage and utility easements as necessary to allow for future City maintenance access for stormwater management facilities. Page 11 9) Grading, Erosion Control a) Erosion control shall adhere to 'Best Management Practices for Protecting Water Quality in Urban Areas" and to the approved SWPPP. All erosion controls as required by the City and the MCWD shall be in place prior to commencing excavation on the site. All such erosion control measures shall be maintained in working order until the site is revegetated. b) The construction limits shall be clearly marked with adequate fencing to prevent any construction damage or disturbance of any trees and vegetation outside of the construction limits area. 10. Plans and Specifications. a) Proposed plans shall be provided to the City for final review and approval with the Final Plan set. The Public Works Department and any other pertinent reviewing agencies shall review and approve all utility improvements. Final sanitary sewer and watermain plans shall be provided and are subject to approval by the Public Works Department and City Engineer. b) Final Street and Storm Sewer Plans. C) Final Grading, Drainage and Erosion Control Plan and SWPPP showing existing and proposed contours, building locations, elevations, stormwater facilities and calculations, utilities and erosion control measures to be used during construction. General Development Plan Approval will not be granted until the Minnehaha Creek Watershed District has approved the stormwater plans. Preliminary Grading plan is attached as Exhibit A4. d) Final Landscaping Plan with planting schedules including numbers and species, in accordance with the landscaping requirements of the RPUD zoning district, and the recommendations contained within the Conservation Design Master Plan. Preliminary Grading Plan is attached as Exhibit A8. e) Detailed signage and street lighting plans, if any. Page 12 f) Any additional plans and specifications deemed necessary by the City as review progresses. 11. Platting Process. Applicant shall complete all requirements for Final Plat Approval as follows. The following list of final submittals must be submitted to the Zoning Administrator 2 weeks prior to the regularly scheduled Council meeting on the second and fourth Mondays of the month. These submittals are as follows: 1). Record plat drawings in the form of two (3) mylar copies (one copy for the City's records and one for filing with Hennepin County) and one (1) copy reduced to 1 " = 200'. Drawing to include: A. Dedication of "drainage and utility easements" 10' along exterior property lines and 5' along the interior property lines.. B. Naming of plat. 2). Legal documents required: A. Title opinion addressed to the City or a title insurance policy in favor of the City. All owners, mortgage holders or others with property interest indicated therein shall sign the plat and all other documents affected by such interest. B. The applicant must provide certified copies of all recorded easements currently affecting the property. D. Signed Developers Agreement and Letter of Credit for construction of improvements. The City Engineer shall establish the amount to be provided in the Letter of Credit. E. Signed Trail Easement over the southerly 10 feet of the property. 3). Final plat application fee to be paid 12. Development Agreement. Development Approval is contingent upon the successful execution of a Development Agreement between the applicant and the City. Such Agreement shall address all specific City requirements for the development. 13. Financial Guarantee. The Development Agreement shall include a financial guarantee by the applicant to ensure the completion of site improvements. The City Engineer shall complete an estimate of improvement costs, including but Page 13 not limited to public and private streets, curb & gutter, sidewalks, storm sewers, landscaping, grading, erosion control, utilities, driveways and parking areas, trails, sidewalks, retaining walls and stormwater management facility construction, and the applicant shall provide to the City a financial guarantee of 150% of the improvement costs. 14. Fees required Development of the property is subject to the various fees established within Exhibit M of the PUD No. 4 Agreement, all of which were deferred until a development plan is approved for each of the commercial outlots (Outlots A & D). Below is a summary of the fees, collectible in full at the time of approval of the final plat. These fees will be recalculated at the time of Final Plat: Park Dedication Fee: $3,250/unit x # of units (example: 48 units x $3,250 = $156,000) Sewer Connection Charge: $6,330/acre x 3.5 acres = $22,155.00 Water Connection Charge: $10,480/acre x 3.5 acres = $36,680.00 Stormwater & Drainage Trunk Fee: Residential > 4 units/acre: $8,490/ac x 3.5 acres = $29,715.00 Note that per the Agreement, the Park Fee is not adjusted for inflation, while the connection charges and Stormwater & Drainage Trunk Fee are calculated based on the current (2017) Fee Schedule. B. This General Concept Plan and Preliminary Plat approval is based upon the known issues that may affect this project, but this approval does not limit the City from revising or amending these conditions as the review process continues. C. This General Concept Plan Approval resolution approves the development concept subject to the applicant meeting the requirements of this resolution and all other requirements of the City. This resolution does not permit construction of the project illustrated in Exhibit A. Such approval shall only be considered when the City Council approves the Master Plan and the Final Plan, after finding that all "Conditions for Development Plan Approval" as identified herein have been met. Adopted by the Orono City Council on this day of , 2017. Page 14 ATTEST: Dennis Walsh, Mayor Anna Carlson, City Clerk Applicant (for Apex Holdings LLC) STATE OF MINNESOTA } } ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2017, by , the of Apex Holdings, LLC, a Minnesota limited liability company, on behalf of the limited liability company. Notary Public Page 15 .2017 Westwood Prof—ional Services. Inc. Preliminary for Plans Removals, Site, Grading, Utilities & Landscape for Orono Senior Housing 2635 Kelley Parkway Orono, Minnesota Prepared for: Apex Holdings LLC 2110 Lyne Avenue South Suite C Minneapolis, MN 5W5 Contact Sanjeev Mangalick FmmiL- Sanjeevlrilnagiickocomcast net Prepared by: Westvvcwd Phone (952)937-5150 7699 Anagram anus Fax (9527 937-5822 Eden P -H., MN 55344 T.W Free (8387937-5550 west—o Ia awn VV_trrood Pt,nfessi l 5eroke& Hie Project number: 0011740,00 Contact: Ryan M, Bluhrn Sheet List Table Sheet Number Sheet Title 1 Cover Sheet 2 ALTA—NSPS Land Title Survey 4-- Site Pian 5 Grading, Drainage & Erosion Controt Plan 6 Utility Plan 7 Civil Details 8 CM1 Details 9 Prelirninory Landscape Pian 10 LIGHTING PLAN ECEWED JUN 2 d 1 CITY OF ©RONO Resolution Exhibit A 17-3948 NO. DATE REVISION SHEM Preliminary Plans for Removals, Site, Grading, Utilities & landscape for 3948 Orono Senior Housing Orono, Minnesota Ck�te 06119/x1 Sheet 1 of 10 02017 W iw RofessionL Du Rme- DI) 9 ID 191 INV C i qu WV wv W w -14T ! RIM (DM at INV F W '\C22 :WAGE AND U/IL TY J .12A / LCdIxD COJ £'CD R _ `sr Thr 11 A!ITCILAEIS PER FAA£ 14M42- _ - IICC..11 A[ NSRyIC�AY,IItN /3 39 F£C/NMN\�- \/ `\ ,f£ \ Da E xesl a�... axD W FEE/ MEv a I \ � � / .� .. �.. IJ22♦ CE CwPV /ED PpNI s....,-IO2L]6 RA! �L \�� , �y ,yfr.° p ma r C!1'IfD £MN/ - Y� � 10 1101 0 YYANIIBE ICIIQfPXwE. ',,r� \N' ° ro I M1 sTmu uualBc N .. i v ® v� I a � xlJip HBE q \ AB -T- IRAiTK UOiT ` f 10121( 4' E -AT - _ yore to mu W-4: M[ r - PPLO E No11 II Q bo-/ylMlR Air nfn n t.A 1 ,� l]! - 2 FEET 2LWTk afD 18rEEr use I -_ ELES. ME MR v. 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MN ¢ m -G& . 1l mw a pot me Me sv,ey m ebe if rs bavM eae Ince,, i, xcaµnm wM Me ,Me umavm M_o,,d OeW Reponana,ls Av ALTA/Ws Lone Lille Sonep g Vy 111a,60W cell Wtylal by ALTA me N`iS AN nduhs Mans 1, 2. A a. 6(0) (D) Z(o). 8 5, 11 me 1J o£ T.. A Hereat lbe title eek vos ccmpleeN m uoN 24. 2017 Dote nr Pal a- Z e1 /201> Yen ala I a^te Lhax Nu 13999 RaGSGNaulala^vb psapn 0 YYANIIBE ICIIQfPXwE. SEXER LiEANp/T Q MTf%Iwf NAMgE Q sTmu uualBc N . Tv Ico 8 CA RJ/ R15W ® AT TICo,IxIcLbobr ® RL W CAICR RA9N xlJip HBE q RARER £x0 ATMMI AB -T- IRAiTK UOiT ` A' lowR PIX£ M[ r - WY MIRE Q bo-/ylMlR ¢ c. Rae :, CGVpmBIs TREE ,TET ELES. ME MR ocavoob, TREE ® LLECIMC uAMILYF - MFMAND w .IE VALLA -rn- C !V 8 .,romr 1AIE m ATR W10l rM- mO L. CURD sM BB.Y --/",a- POM[R WRMHGRWh'D pOD y- .. 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PERNg1S AREA' IMPERMOTS AREA: ►v:ll� ,:u ,r G 39,9]6 SF 0.52 2 SRMRS (3l'-Ij ) 55584 SF (1.28 AC) W.4ZR 96.814 g (222 AC) 6358 70 UMT5 (SEE ARCH PLANS FW C TABS) A I • JI an 1... LVI,da 0 PROPERTY UNE EASEMENT UNE SEBTACK LME OTFN3 ANO WTTER COVCREPE PAYE F COBCRETE 9DEWALK STAMPED CONLREPE PAVEMENT HEAVY WTY &TUMWOUS PAVEMENT NUMBER DE PARKING STALLS TRANSFORMER SHE UGNING TRAFFIC 9ON POMER PO£ Apex Holdings FL�LC /��J ZBD LW...P.,* 2 Was 9 if 3 14 Q Call 48 Hours bel«e &Wing 811 Or cd1811.c General Site Notes C.w�. aep"a Nfi.. 1. BAO GROUND WFOZMA BON F -W TENS PRO ECT WTAINED BY WSTXIJOO PRO`ESSWAL SERNCE$ ON OG/02/2OK 2 LOCABWS AMD ELEVABWS d= E]TSTING TO'OCB1 Y ANO UPWOES AS SHOMN ON NIS P1. AN ARE APPROXIMATE. CWIRACBM SHALL HELD Y Y SNE CONORONS ANO UTWTY LOCABONS PRIOR TO ENCAVARON/COV NWOCN. TF ANY &SOREPANOES ARE FOUND, RlE ENGINEER SIOULD W NOT1FlED IMMEDIATELY. 3 REFER TO BOONDARY SURREY FW LOT BEARING$ &MENS ANO AREAS 4. ALL OMEN9ONS AI@- TO FACE W CURB W EXTERFW FACE DE BUN MNG UNLESS OWERWSE NOTED - 5 REFER TO ARCHIWCWRAL PLANS FW EXACT BUILDING OMENSONS AND LOCAROVS DE ETOTS RAMPS ANO TM ICK DOCKS 8. ALL LURE RADII SW1 W 3O FEET (M FACE W CURB) UNLESS OWERWSE NO" Z. ALL CURB AND INNER SHAD- DE 8812 UNLESS OWERWSE WP 8 RN' CONTRACTOR SHALL DE T'E9'OVSIBLE FW PROMONG AND MAINTAIMNG WAFFIC COIW N "CES SUCH AS BARRICADES WARNING 9WS. OWECRONAL SIDES FLAGLE'25 AND UWTS TO CW17i'OL RIE MOIEMENT OF TRAFFIC WERE NECESSARY. PLAC NT DE )HESE DEM(FS STALL W APPROl4D BY Rff OTY ANO ENONEER PRIOP TO PLACEMENT. WAFTIC CONWTR DEMCES S ALL COW01W TO APPRWR/AIE WDOT STANDARDS 9. &RWINOLS PAVEMENT AND COV R SECRWS TO DE W ACCOVDANCE WW WE WCOUM AHOVS OF THE DEOTEOINICAL ENGINEER. 10. CWIRACTW SHALL MAINTAIN FULL ACCESS TO ADJACENT PRW£RBES WRING CONS]RUCTF0N AND TAKE ALL PRECAUHWS NECESSARY TO AVOD PRWERTY DAMAGE TO ADJACENT PROPERTIES 11. CWTRACRW TO MONDE MUTCO CONSIRUCBW PHASED TRAFFIC CONTROL AS REWWO TO PROTECT MWKM£N ANO THE JaUBEX Site Key Notes QA A 8812 CURB ANO GETTER B PEDESTRIAN CURB RAMP WW TRUNCATED OOHS C TRAFFIC ARROW (1YP.) D HANDICAP ACCESSIBLE 96NAGE AND SBBPING E STANDARO DUTY &TUMIN0IS PAVEMENT (SEE DETAIL) F MATCH FUSTbVG CURB, WTBP ANO VALLEY SECRON G ENISWG CONCDETE OURS H PLANTED AREA (SEE LANDSCAPE PLAN) 1 COVCRE)E 9DEWAU( K FNIRAPRM BASIN. SEE DETAIL. L TRASH ENCLOSURE (SEE ARONIECBMAL PLANS) M UNDERL,RO IO PARKING ENTRANCE N DELPfy )RUCK PARKING O EMPLOYEE PARKING P FINE LAW/UWE PAW O SERMCE ORBS R ELECTRIC & CAS METER LCCARW S PRWOSFD R2AN9Z1VMER LOCARW T PKYKC PAI&UN U RETANKNG WALL. ALL WALLS OVER 4 FEET NI HUGHT TO DE DESP N BY A SWUCWRAL ENONEER RECEIVED JUN 2 C Z01 X .CITY OF ORONO Orono Senior Housing (hono, Mnm�oh mmwmmml 0 30' 60' 90' WH74�P01 d, awe 06/19/17 se«s 4 Or 10 Site Plan - - cdl 4a Hmrs Selarn e199n9 _. 811 9Tr cd1811.c Grading Key Notes OA Grading Legend Grading Notes cannnm G o ad ara a • �� - usuwnwnnuuunuunuumnnnnmmn A III FENCE E]ILSRNO 1. LOCARONS AND ELEVATIONS OF EX WG TpYXX2 Y AND Ur/UT/ES AS SHOXN ON MIS ROCK IWOXCHCONS�CRQV ENTRANCE PRWERTY LINE PLAN ARE APPROXIMAI£. CONTR.9cI SNAIL FIELD WNIFY SIZE CONDITIONS AND ' - C INLET PRO]£CRW --980-- - INDEX CONJONR UWTY LOCARONS PRION TO EXCAVAIILXN/CONSTRLNRON. RTE ENGINEETL SNAIL W ry D DOW SPWT AND 1RENLYI MAX � 9LT2_� NOTIFIED N LVATELY IF ANY pSCRE IES ARE Fp`NND. £ DOW A'OUT /N]ERVAL CONTOUR 2 CONTRACTORS SHALL RElER TO AR XCRMAL PLANS FW EXACT LOCAIINS AND WRB AND WT]FR O SIONS W IESTIORE, AWED PAYDAENT, EXIT FORGOES RAMP$ TRUOO DOCKS ALT FENCE PRECISE BURRING MwNSKNS EXACT pFKONG UWIY ENMANW LOCATIONS, AIN :. / ", __ __. ��---■ ST SEM£X EXACT LOCARLNS AND NUMBER W DOMN.SP M _. ..,. ♦ -_ F _ WA % _. _ �, _ , WAXW .Z ALL EXCAVATION SHALL BE N AC VAROIV A NIM WE L1 RWA F WST W ON- ASRD TER MAN SPEC/FICARBYS FOR IRE NCH EXCAVARON AND BA SANITARY 5'E1M:R PREPARED BY R� CITY FNCaNFO15 ASSOCIARON W � Cf R£STORAIRN/" AS ROC,Y4 - ROCK EMT 4. ALL MSIROED UNPAVED AREAS ARE TO RTCE W FWR INCHES W TWSpL AND SW ON ENM'WW ALT fENCE SPOT EL£VARW ONTNNED, SEE LANOSCAPE PLAN FLW P we AND RIRF ES/ABILSHMENT. IS O �__ \ O INLET PRO)ECRON S RIE CONJRACTAR MALL W RARWADES, FOR PRONDING AND MAINAL SrG WAFFIC ,02250 - _ CONTRO DEWO (7 WLT9 AS WARNING ADN$ ONECTKNAL AONS FUGMT _ - '� u- _s - NO _ --- - .�•�--_' v. - - RETAINING WML AND UONTS TO WN AL W MOVETWENT W W IM KHDX NECESSARY. PLACEMENT M RIESE NIROLS MALL BE APPRONY BY RIE ENGINEER PRION TO PLACOANOT. • .� zz 60-- _ �--- _. \ TRAFFIC CONIRO Of WOES 3WALL CONFORM TO APPRWRIA]E MNDOi aTANDAROs 102340 �', _✓ v IOuao_ 10236 -. ��-_ -~' ��f� oo_- b\� \ .\ 1 6 ALL SLO MALL BE LX`ADED TO at CR FLAT]ER, UNLESS ORIERINSi MC/CAIED W THIS SHEEP. �• M '" oh %\ �� _ ]. CONMACTON SHALL A AND OT UNIFOF W " ON AS 1NIIWI OTITIS OF APING PROVIDE I � •, I � ,ONS zo� ,an.l i I N I � I � �O v0zaso - �\ �\ •I ARE SHOW UR BE71W i SLIM PO'NA AIA) EXIS]WG OUOESPpNTX!/EAE EZEVA1XdN5 SPOT ELEVARWS AK)NN INDICATE FbW9/FD PAKM£NT £lEYA1lONS h WTIER FLOW [/NE ax4.z9 lora +ozsT 1o24.5a OutDz<_w fazx laum Irrzx LOT-` ` 4r \ . \ \ UNLESS OMERWSE NOTED. PWWOSED CONTOURS ARE TO FlNISHED SURFACE GRACE. a�9 SEE SOILS REPORT FOR PAYEIWENT MKYCNLS ANO HO.O OLI S T °v _�� i q vTi' N, ,ouzo I .� .. R i; _,D Io3Lao ` � - Ioz4 10. CONMACTON SHALL TILPOSE W ANY EXCESS SLM MIFV 1. MAT EXISTS AFTER THE ;102x50 :. \ 1at6.s0 7 I6pga6" M1 r ,azo 4.: SIM GRADING AND UTILITY CONSMUCNN AS COWPLEI£D. RIE CpIMAC]ON SHALL &SPOSE W ALL EXCESS SOIL MATERIAL N A MANNER ACCEPTABLE M RIL- OIWIER AND 151' o _ `p1fi l IOn.50 1gIm6W m T02 +u.\. RIE R£GULADNG AGENCIES I' 1az4.w -..., ,0zx IO2SW ',02].00 ^r'mze :ao ® o .102 \TOz3 I' t'� �a�mS.ao _ - Sl .a )i. CONMACRAR 9fAI1 FRONDED A SMUCILRAL RETAINING WALL WA(N CERTIFIED BY A ✓ =16usO ID2S50 5 0 ♦ - ,02r - INCENSED PROFESSIDYAL ENGINEER. 2z6IO26.So 7026- mu . 1 oO }vim IZ ALL CGWSI LION SHALL CLWFO2V TO LOCAL, STAT£ AND FEDERAL RUL£5 NNCLUDING NABONAL POLUTANT OISCl/ARGE WINNAROf SYSIEM (NPDES) P T , a IAF ,am N 13 PMOR W PLACEMENT W ANY STRUCTURE O't PAL£ALENI, A PROOF 1036 sa I ROU, AT MMBY ,6zx I 1 s I. 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'BSMT=10160 i I e-imsw� " - 1 :: N Jon I 18 ALL SOLS AND MA)ERULS ]ESIING SHALL W COMPLETEO BY AN NDE'PENDENT 102T10n 5q mz4 o0� d GEOTECHNICAL ENGNEETL EXCAVATION FOR THE PURPOSE W REMOWNG INSTABLE ON oryy m24 s0 _�. :'� i lwTtO 1 t- P INE Cp IRACIOR SHALL RESPLW FOR COQPOINARNG ALL REpRRED S S ILSM 1a2i50 / L ANO INSP£C1/ONS WM THE WOTECWCAL ENONETW. 1021,21I - lOT3.4a 102]00 / ,026 IOn 50 fi 1025N1 Erosion Contml Notes 302C2 1) u:. 10u00 . -1026 _ 1y,j :- IOu- L SILT FEEICE NRL � WSTA[LED ARONND ASE W ALL FI AREAS AND LOCAIAWS WIERE . -- -- . tS .._: axj ` - •..I- . � r ,023,6 t. STOtM WART RUNOFF MAY LEAW BIT ATE, P TO ANY EXCA VAIKIY/CLWSIRUGRON ozfi.z/ '1026 fo26.o0 z -..Jou - _- - e -,0z0 o6 ACRNTIES - £ -- -- -T -- - 1 -_� 10ziw L ], Z ROC( CONSTRUCRON ENMANCE WLL BE NST.4L.ED AT ALL CONSMUCRLN EHMANCES ,"-. y:• ID2s- -.— — z+�--- lozs]o tan i. I a __�� __ 1025— 3 SBTARAO ON ANO EAON CONTRW RIE CONTRACTOR SHALL ASSUME CC11IPlE1E - 102e.sa AC7 FOR ALL L WAALL %TATKW ANO EROSION W Rif PRO.£CT AREA ---'-�'--1026-=�. Y t0aw 1mv TNT SILIA TW SHALL USE N0TLfR CLEANS NECESSARY TO CONTROL TH£ ER051W 1025 ATN SLLTARON NO(NDING BUT NBT LBRT£D 10 CATOI BASH INSERTS ROCK _ — �COIMENCE� GRADING AIS �TINUE � PILOCCTON � ACCEPTANCE 1023 � ' ,.. O BY moo-::>—. ,,y,;_�2 „a,;,�_ z ws W RIE NOGG RLE NN£R. RIE CONMACTORS RESPOISNNTY INCLUDES AIL rw- . nu.- wry » °O1 �- ^" _ .vi --.o• 1MPLEMENTARON AS REpILRED TO PREVENT ETNSIOW ANO R)f DEPOAIING W SILT. RTE 11.21. ONNOT MAY ONECT R8 CONWACWS METHODS AS PEENED FIT TO PROTECT PHO'ERTY ......mxP o AND AWPRO4EM M ANY Of II N W ALT ON MUD ON NEW OT IDOS1NG PAYTMENT - mz• 02" _. 'zi # -._ ON N EXISTING SICWM 5£NEJPS OR SWALES MALL BE R Wt) AFTER EAOI RAIN AF XO AREAS ATALL BE CLEANED TO RIE SARA'ACTKN OF OHNE?, ALL AT ME .. _..� - % STONE MUAI - ' � OF CCTW AFTER PIE /1MFCONIRAC71W ALL 8MPpRA LLWMOL SHALL BE REMOLD 4. CONTRACTOR SHALL N57AIL TEMPORARY NL ET PROIECRW (NNCO OR EWVA[LNn - ----- ^a AROUND ALL CATCH BASIN WAX INLETS AFFECRD BY RpS CONSMUCRON. 5 ALL DfSIt#?SEI) MEAS IXPOSED SOL AREAS E ALL NAL£ CUM Y GFADEO WKN ON PEII(7) DA COYER OVER NOT BONG ACRL£LY ONALMD WTEWJ SEVEN (7I DAYS 6. FOR AREAS WIN SLO•E W SI OR O Xh!,, RESIMApXI WW SW ON N00O BBER a.ANrr£r is WEq�. 7 PUB/NC SHEETS USED FOR HOOTING SHALL BE KEPT FREE W SOIL AND DEBRIS ST1TE£T SNEERING SHALL BE OIMPLETFO DAILY. - r021 0' 30• 60' 9o• +; \ / e0m4omP01.e.g u.1e 06/19/17 snne 5 w 10 Westwood Fm 1ux1a3r.uza [ •NMvtlneM1dw�ILAa.K lrsr m+]u+reV �PPJ b�ar.n I la.Tis RY KN . 9wmin ,M p" Apex Holdings LLC 6VYi os. rLa Z1W Tyndale A. %ufI S. amx a..c6�_ MLwlaspoBa. MLd 6590539 48 CRrono Senior Housing Prom. N1i�oea Grading, Drainage & Erosion Control Plan Westwood 8.)1.711. Egn nv �5v9E< MAdmlEM�viE�Ma1 Fc BT® Y em r . "IV Mil,_ 42V CtleEk m I ••�Y.'ld EOC Coll 48 Hoerr before digging General Utility Notes NNNN stt DF ca0$ILcam Canman Ground Mliance I. NE C ZRACTOR IS SP£t)FICALLY CAUTIONED PIAT INE LOCABBY ANDIM ELEVAMN OF EXLSNIG UMBES AS SHOW ON PLESE PLANS ARE MsLB 0.N R oBRBS Oc BIE VARIOUS UTU1Y COMPANIES AND LIMNED MEASUREMENTS TAKEN IN RIF FRID. PIE NFORMABOV SHALL NOT BE RE1XD ON AS BEING EXACT OR COMPLETE. BIE CONTRACTOR R SHALL MDIFY E)GSBNG COvanMS MOR M mRSNUCHM MM NOBFY B 0M M ENMEER OF OIStYtE "M 2 ALL SANITARY SERER, STORM SF MF AND WATER MAIN BJSTALLAPOVS SHALL BE PER MINNESOTA PLOMBNG COVE AND IN ACCORDANCE MN RI_ CURRENT MH MI OF' 3TANDARO SPECIFICANWS FOR WATER MAN ANO SERMCE UNE NSTALLABON AND SANITARY SEIWR AND STORM SEMEF INSTALLAMN' AS PREPARED BY PIE OTY ENGNEERS ASSOSAnON OF MINNESOTA. POI 3 PRIOR TO CDNSBR CPOM, 1HE CONTRACTOR SHALL OBTAIN TRE WCESSARY FEDERAL, STATE AND LOCAL PERMITS FOR RR: PRp OSED Np W 4ERR MRI W 0,NyLR OR ENONEER THAT PERMITS HAYS BEEN OBTAINED. PERMIT FEES SHALL BE RIE RESPOMSIBIUTY OF ME LYYITRACTOR UNLESS OBIERMSE ARRANGED MN P ONNER. 4. CONNACTOR SHALL REFER TO ARCHNECNRAL PLANS FOR EXACT LOG BON AND DIXASVS I5 OF DOORWAYS, RAMPS MR DOOES PREOSE BI/ILD/NG OMENSIOMS ANO EXACT BUKOING UIUTV CONNECROR LOCABONS 5 ALL PRIVATE UTURES SHALL BE CONSBU ZED N ACCORDANOE MRH BIE SPECBICANNS OF NE APPROPPoATF UWTY COMPANY. RIE CONIRACTOR SHALL COORDINARE RIE SEANCE UNE COISTNUCPOV MRI R E U1UTY COMPANIES 6. C BLACTOR SHALL 00TAN ALL NECESSARY OTY PERMITS FOR URUTY Cp L ROBS MID UMBES SHALL BE NSPECRED AND APPROVED BY THE Off. THE QTY STALL BE NOTBTED 48 -MONS MOR TD COMMENCNG MBI H*F UMIYY CONSNUCNIN OR ANY REOTNEO I Wa COIIRACTOR SHALL NOT OPEERARE NRERFEFE MRH. CONNECT ANY PIPE OR HOSE TO, OR TAP ANY WATER MAN BO.OIGING TO NE OTY UNLESS OXY AUPKRM TO DO SO BY B E QTY. ANY ADVERSE LYWSEOUENGES O<SOIEDULED M UNSOIEDULED OSRUPRLNS OF SERMCE TD HIE PUBLIC ARE TO BE THE RESPOISIBIL/TY O 1HE CONNACW.. Z WATER MAN LE NS AS 4MWN ARE MBPROXNATE MRLZBRTAL LENGNS ALLOW FOR AONBONAL PIPE WHEN NSTALLNC ON SLOPES OR WHEN D£FLECBONS M£ REOLAHED. B/E .KW4T DEFLECRONS SHALL NOT EXCEED THE MAXIAMM AECLMMEMED BY THE PIPE MANUFACTURER OR BY LOCAL GOYERATNG SPEOFICABONS HTTNGS REQUIRED M CONSTRICT WA RER MAN SHALL BE NOLMED N WATER MAN CONSNUCnO,. 8. FROMOE WATER MAN BNUST RESNANTS PER GJTY STANDARD REWlREMENTS. A A MNNUM VERBCAL S ARA BOR OF 18 NOTES IS REQUIRED AT ALL WARER MAN CROSSNGS MN SAANTARY SERER OR STORM SEWER. la UIUTY SEANCES TYPICALLY TERIONATE 5' OUTSIDE BIRLONG WALL ANLESS OTHERWISE SHOWN OR NOTED. IL ALL MATERIALS SHALL COMPLY MN Rf� REWN MTS OF TIE DIY. 12 ALL WATER LLNES SHALL BE QICALE IRON NRAPPEO N Po WftVfENE; LASS M MN JSWNNUM COYER. PROYME MNIMUM S ARARON or 18" FROL SAMTMY SEWER & STORM SEVER. NSULATE WATER MAN X LESS NM ].5' a COYER. l3 NS1XAPOd SHALL EE DOW STYRLFOM HI BRAND J5 OR EOOVAIENL MN 4 IN S OF RRCKNESS 14. SAATARY SEVER PIPE Wi5l0E NE NRLONG ENVELOPE SHALL W POYMNn LTRO/t/DE (PVC) SOR 3 OR 26. SON 26 IS R£OORED FOR DEPTHS GREA i£R NM 15 FEEL SVRTMY SEWER PPE MRIIN 5 FEET OF ENI AND UNDER FDOBNGS PIPE 9AL1 lX" PAC SCHEDULE 40. 15 STORM SEVER PIPE SHALL BE RERffOROD CONCRETE PR'E (CUSS 5 FOR PR/E DIAMETERS 18' AND SMALLER, CLASS 3 FOR PIPE OAMER S 21" AND LARGER ARL ESS ONfRMSE NOTED) MN R-4 GASKET$ OR IMP£ STORM SEVER HPE IF ALLONED BY ME QTY. HDPE" SPNM HPE SHALL MEET R£ORREM M OF ASTM F2648 HPE SHALL BE WATER RGHT ACCOPoVNG TO ASTM M212 REORREMENTS SEE PLM FOR LOCABONS MERE RCP IS REOXRED. PYC STORM SEVER PPE SHALL BE SCHEDULE 40 PPE FLARED ENO SECBONS SHALL LRE RCP MRM MASH GUARDS & RIP -RM. 16. POST IFMICATLNI VALVES SHALL BE CLOW F-5]50 (CR £DANA Y) MEEING AM STANDARD 0 09 AND OTY STANDARDS VALVE TO BE MEGHAMCAL XVNr RESUENT NEDGE GAZE VALY£ POST RD BE AO.ATSTAENE FOR 8 FEET WATER MAN DEPo,. RIE EIECRRICAL ALARM SNfRW SHALL BE PMT NO PCM (OR EONVALENT). 1). AFTER CONSBMCBON IS COMPLER D. W COVNACTOR SHALL PROYME THE OWNER MIH M AS -BUILT RECORD OF UTBTTY CONSTRUCRON. BIE AS-BUCT SHALL NCLUVE LOCA RON AND LENGN BEM BBI S OR CNMGES TO NE PLAN CMMACTOR M VERIFY MN ONHER OR ENGINEER MXBXR A PLM MBI PGST-MNS R N E(EVAPONS IS REQRRED. Apex Holdings LLC 2ll0 L"A k Avenue South Sl C N14n�poB3. NM4 %mB 3948 X RECEWED JUN 2 0 201 CITY OF ORONO 0' 30' 60' g0' Orono Senior Housing 0., AL1ne3aW .11130V M.d., »ate 06/19/17 � 6 � 10 Utility Pian .2017 WCstWRMJ P.0(essiond ServmSm IOC. 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PoVER W",BETULA NIGRA 38 WHNG AND STAINING AS REWIRm, f' ECR WE (1) SEEM GI ALL VIDE PINE/PIXUS MI 10 f�rLY�)yjj._T] FOR ME (1) YEAR ON ALL L_ OEGW WS ANO CONFEREES TRETS: CWMP .... &NER ANCE SERNCEGMN'/ AMELANCHER X GRANW'LCRA'AUTUMN MELUANCF DOCEDWM TR S AUANMGIS U •Y TOP STAKES S. ABOVE CROPW TWRXLESS COMSPUR HAWMGM/ TOP STAXES S ASME GROUND (MAX.) W AR TO FIRST SEARCH. • SEE MAL LAN05CAPE PLANS FOR FINAL WANTTES Y X.S (MAX.) CR TO HHST BRANCH. BOTTOM OF STPXE }' (MIH.) ,. W. OF CF STAKE 3'(...) bt BEIGROUND, STAKING POSTS BELOW Qi011.. STAXWG TO W 2 X STAINED WON OR POUTS TO BE 2'X2' STAINED PANTED STEEL DELINEATOR p WOOD W PANTED SIEFl L FROM PLACE 3 PROT5 RpADK CORTAIRRE SET SQL MASS GEONEgiORP0515. RACE }Po POSTS EpRpSTMT MOUND EWIpSLMi MOUND AND OUTSIDE ROOT BALL 4WRE e ON CMPACIED Sql MOUND CH MATING SHRUBS NATURAL ANO OUTSIDE MOT BALL. TREE TO PMTS WTI 16" LING • F GRWXWM NE MWISHED GRADE. SECURE ARSE i0 POSE MM I6 LCNf POLIAiOPtt£HE CR �� POLYPROPYLENE W PQ1TTHttEN[ b ML. 1.5 '� ALL RANTING DENS PCII£M1lII1E b uL. T5' WCC s1RM. M A D WED Ci SPECIFIED uuLCx AND WEED fg MADE SRM' TREE WAP MATERIAL M. Fa\a BARREN COME DOW ALL ... V ' PLAIX OH. DdA TO FIRST CRWTHES. iV BEDS WTI SPEGEM ROGER WHERE IDN aNT DO ED. OYER T - AS REWIRED. S REQUIRED. DRACE TO LANK MEAS. 2 D NOT P ORIRS IO NOT PILE AGAINST.. WORK MULCH, AS EN, OWN MOLT, fORy J DEEP RAISIN. 2 BA IS - NOT ELAINE RTS - W NOT %LE PILE - - -r OIeuERi ACAR T NAMDEEP L- -S =1 - �_ uMIFY 9GEs AND BDnGI OF PITN O RMT %r WTH FORM DEEP BASIN. -.. NCE. ,'BAEODE SPE_ GGARI ED BI.CNFND SW_ Y SN1E5 AND WTTGA CF ,LFI .... , - RACK D FIT "T RACKED- PLANT %T W R1 SPEGFlED 'll REST XOE SOL - DACOILL PIT WTi SPEGFIEO REFER TO AMERICAN STANDARD l L ", SCARFY SCARIFY MD DOTipI HOE 9ACKFIu SOL SOR- FT NURSERY STOCK FOR , 1 AMEEES REFER 70 AYEAILM $LgbgW FOR D MINIMUM BALL SM. ROOT IG" NURSERY STOCK FOR MINORUM BNL FLARE TO BE RANTER AT OR SM. ROUT RARE TO BE PLANTED NEM MRSTED CRWNOME. AT CR MEM WISHED GRWNOINE, SET ROUT BALL T UNINSTIROM SET RWr NAM T UNDISTURBED SUBSCL OT COMPACTED SOL SUBSOIL OR COMPACTED SOL MOUND MOUND MATURING MES NATURAL MATTING ARSES NATURAL GROMMET WW EMORY SM CRWNDINIE WM FINITED SM GRADE N.LS, WADE, N.T.S. N.T.S EVERG2FEN ARSE PEANTINC u2y IllYgma! DE(]WOl)5 TREE PLANTING SHRUB PLANTING I. A28 LA27 �1SM— 1 I I . ' I I I ,025. I I I I I I I I i I .0 I a.„F,.„NI E. �..' AR 0. rr mNa W.1milm rMWLMc I aPROPOSED BUILDING .� lozs . Footprint =39;576 s.f. / FFE=10270 ' I Gae B5MT=1018 B TArm'M W t_ M QWt 8 � PTA &r ry TTM—MM. �S IM -- QIP SY! d MYe Lr/A4 Preliminary I I . 1 011 I I, I' I � � yg � I 7I .0 I a.„F,.„NI E. �..' AR 0. rr mNa W.1milm rMWLMc I aPROPOSED BUILDING .� lozs . Footprint =39;576 s.f. / FFE=10270 ' I Gae B5MT=1018 B TArm'M W t_ M QWt 8 � PTA &r ry TTM—MM. �S IM -- QIP SY! d MYe Lr/A4 Preliminary Plant List 011 CCMMEN/BOTANICAL NAME yg G OWIEVAM MUDS ALIT. A.MCMA WRITVMO AUTUMN BLAZE MARL/AGER MEMANN '.EEFERSRED' 25 B9 MIM SWAMP WHITE OAK/WEBERS BMW 7 RED OAR/WENWS WBRA PoVER W",BETULA NIGRA 38 SRYUNE HONMOCUST / G TWACAN WS'SKYCOM' TC0.gUW OMER SPRUCE/PKIA PUNGENS BLACK TELLS SPRU /PLENA GNHG DENSATA L V BB MN. VIDE PINE/PIXUS MI 10 f�rLY�)yjj._T] JAPANESE MEE LILAC/SIFWGA REPOMATA GRAD SPRING SHOIY GiPB/MALus X -SPRING 910W 15' BB MIN. CWMP .... &NER ANCE SERNCEGMN'/ AMELANCHER X GRANW'LCRA'AUTUMN MELUANCF Rm RNdCN X TEN BARRON' TWRXLESS COMSPUR HAWMGM/ CRATAEWS CRUS -RAW VM. MERYIS OUTS • SEE MAL LAN05CAPE PLANS FOR FINAL WANTTES Y X.S Planting Notes Full 18 HWrfi before Rigging: 811 or C011811_Garn common Ground Alliance 1. CONTRACTOR SHALL CONTACT COMMON GROUND ALLIANCE AT 811 OR CALLBILCOM TO VERIFY LOCATCNS OF ALL UNDERGROUND UTILITIES PRIOR TO MSTAMATON OF ANY PLANTS OR LANDSCAPE MATERIAL 2. ACTUAL LOCAPGN OF RANT MATERIAL IS SUBJECT TO FIELD AND SHE COMMONS. 3. NO PLANNING WIT BE INSTALLED UNTIL ALL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN ME IMMEDIATE AREA, 4. ALL SUB5RMUONS MUST BE APPROWD BY ME LANDSCAPE ARCHITECT PRICK TO SUBMISSION OF ANY BID AND/M QUOIN BY THE LANDSCAPE CONTRACTOR. 5. CONTRACTOR SHALL PROVIDE TWO YEAR GUARANTEE CF ALL PLANT MATERIALS. ME G ARMOR BEGINS ON ME DAIS OF ME LANDSCAPE AROHITECYS OR DINNER'S WRITTEN ACCEPTANCE OF ME INITIAL PLANING. REPUCEMENT PLANT MATERIAL SHALL HAVE A WHE YEAR GUARANTEE COMMENCING OEM PLANING S. ALL PLANTS TO BE SPECIMEN GRADE MINNESOTA-OROJMT AND/OR HARDY. SPECIMEN GRADE SHALL ADHERE TO, BUT IS NOT UMIIED BY, ME FOLLOWING STANDARDS ALL RJNTS, SHALL BE FREE FROM DISEASE, PESTS, WORDS. SCARS, EAC. ALL PLANTS SHALL RE FREE FROM NOTICEABLE GAPS. HOFS, OR DEFORMITIES. ALL PLANTS SHALL BE FREE FROM BROKEN OR DEAD BRANCHES ALL PLANTS SHALL HAVE HEAVY, HEALTHY BRANCHING AND LEAFING. CONIFEROUS WENS SHALL HAW MI ESTABLISHED MAN HEADER AND A HEIGHT TO MDM RATIO OF NO LESS THAN sa 7. PLANTS TO MEET AMERICAN STANDARD FOR NURSERY STOCK (ANS 2W.1-2014 OR MOST CURRENT WRSKWH REQUIREMENTS FOR SM AND TYPE SEEMED, 8. PLANTS TO BE INSTALLED AS PER MM -A & ARE! STANDARD RANTING PRACTICES, 9, PLANTS SHALL BE IMMEDIATELY PLANTED UPON ARRIVAL AT SITE. PROPERLY HEEL -M MATERIALS IF NECESSARY: TEMPORARY ONLY 10, PRIOR TO RANTING. FIELD VERIFY THAT ME ROUT COLAR/RWT FLAW IS LOCATED AT ME TCP OF ME BALLED & BURLAP TIME. IF MIS IS NOT ME CASE, SOL SHALL BE RIDMOWD DOWN TO THE ROOT COLLAR/ROM KARL WHEN ME BALED & BURLAP WEE IS RJONM), ME ROOT CCiIAR/ROOT MIR SIAM. BE EVEN OR SIGHTLY ABOW FINISHED GRADE 11. WEN TW QU BURLAP ON 88 MATERIALS: REMOW POT ON POTTED PLANTS; SPRAT AND BREAK APART PEAT POTS 12. PRUNE PLANTS AS NECESSARY - PER STANDARD NURSERY PRACTICE AND TO CORRECT POOR BRANCHING OF EXISTING AND PROPOSED WENS. 13. MAP ALL SMOOM-BARKED TREES - FASTEN TW AND BOTTOM. REMOW BY APRIL 1ST. 14. STAKING W TREES AS REQUIRED: EP IRED: ROSITION, PLUMB AND STAKE IF NOT PLUMB AFTER DIE YEAR. 15. ME NEED FOR SOL AMENDMENTS SHAH BE DETERMINED UPON SITE SOL CORONIONS PRIOR TO PLANING. IANDSCAPE CONTRACTOR SHALL NUTTY LANDSCAPE ARCHITECT FOR ME NEED W ANY SOL AMENDMENTS. 16. BACKFILL SOL ANO TOPSOIL TO ARNOW TO MN/DOT STANDARD S CIFIGTION W77 (SELECT TWSOL BORROW) AND i0 BE EXISTING TW SOL FROM SM FREE OF ROOTS, ROCKS LARGER MAN ONE MCH. SUBSOIL DENNIS. AND LARGE WEDS UNLESS SPECIFIED OMERMSE MINIMUM a DEPTH TOPSOIL FOR ALL LAM CRASS AREAS AND 12' DEPTH TOPSOIL FOR WEE. AND SHRUBS. 17. MULCH TO BE AT AL TREE, SHRUB. AND MAINTENANCE AREAS. TREE AND SURER PLANING BEDS SHALL HAVE 4' DEPTH OF SHREDDED HARDWOOD MULM SHREDDED HARDWOOD MULCH TO BE USED AROUND ALL PLANTS ADMIN TURF AREAS. MULCH TO BE ERNE W DELETERIOUS MATERIAL AND COLORED ROM OR APPROWD EQUAL MULM AND FABRIC TO BE APPROWD Y OWD B OWNER PRIOR TO INSTAUAIOi. 18. EDGED TO BE COMMERCIAL GRADE VAlEY-NEW BLACK DIAMOND (OR EQUAL) POLY CHUNG OR SPADED EDGE, AS INDICATED. PRIZE FOUND SHALL BE RACED MTH SMWM CURVES AND STAKED WM METAL SPIKES NO GREATER MAN 4 FOOT ON CENTER MM BASE W TW BEAD AT GRADE. FOR MOWERS TO CHIT MOW WMWT DAMAGE. MUM CURBS AND SDEWAXS FOR EDGED WERE PMSBLE. SPADED EDGE TO PROVIDE V -SHAPED DEPTH AND WOTH TO CREATE SEPARATION BETWEEN MULCH AND GRASS INOMDUAL TREES AND SHRUBS TO BE SPADED EDGE, UNLESS NOTED O HERMSE. I 19. AL OSPURBED AREAS TO BE SOWED, UNLESS OMERMSE NOTED. PARKING LOT ISLANDS TO BE SODDED MM SHREDDED HARDW]W MULCH AROUND AL TREES AND SHRUBS. SW TO BE STANDARD MINNESOTA MOM AND ./ HARDY BLUEGRASS MIX, FREE W LAMN WEDS, ALL TWSOL AREAS TO BE RAKED TO REMOW DEBRIS AND o JF ENSURE DRAINAGE. -lH ( 20, PRONDE IRRIGATION TO AL PLANTED AREAS ON SITE, IRRIGATION SYSTEM TO BE DESIGN/GUILD BY LANDSCAPE Ly CONWACIOR. CONTRACTOR TO PROVDCK RATION RATION MANUALS, AS-DUILT PLANS G NORMAL PROGRAMMING, AND SHAH INCLUDE A RAINSENSCR. SYSTEM SHALL BE MNUARTMD AND HAW SPRING STARTUP DURING FIRST YEAR OF OPERATOR SYSTEM SHALL HAW ONE-YEAR WARRANTY ON ALL PARTS AND LABOR. AL INFORMARCN ABOUT INSTALLATION AND SCHEDULING CAN NE OBTAINED FROM ME GENERAL CONTRACTOR. 21. CONTRACTOR SHALL PROAM NECESSARY WATERING W PLANT MATEPoAS UNTIL ME PLANT IS FULLY ESTABLISHED OR IRRICAION SYSTEM IS OPERATIONAL OWNER GULL NOT PROMDE WATER FOR CONTRACTOR. 21. REPAIR, REPLACE, OR FROMM SW AS REWIRED FOR ANY ROADWAY BOULEVARD AREAS ADJACENT TO ME SITE DISHONOR DURING CONSTRUCTOR. 21 REPAIR AL DAMAGE TO PROPERTY FROM PLANING CPERAPONS AT NO COST TO OMER. ltiti IDI W1174WL OLd g \\\\\\ 4 0' 30' 60' 90' M/lQn9 ar Ira In Apex Holdings LLC MO Lyndak AW South SMBQ 39 ! 1. A Mimes PDlis, M SSfBS ./ 4 f]OaQ^l Orono Senior Housing Latt�Plan Coll 48 Hours eetae digging: 'G ••`c'• •,,`. 811 OF cdI811-Com Common Ground Alliance p RECEI tl E® JUN 2 0 2017 CITY OF ORONO 1 A 446288.00 172708.00 25.00 25.00 2 A 446405 00 1572505.60 25.001 25.00 3 ( A 446538.001172669.00 25.00 25.00 4 i A 446173.00 172645.00 25.00 25.00 5 1 A 446170 OO 1172515 00 25.00 25.00 6 A 446255.001172445.001 25.00 25.00 7 A 446411.00; 172438.00: 25,00 25_00 8 A 446506 001172437 00 25,66 25.00 9 A 446605.00; 1]2431001. 25.00 25.00 3 8 446337.00 172650 00 _25.00 rr 25.00 4 8 446412 00 172649 00 25,00,.25 00 5 ( 8 446623.00' 172514 00 25.00 00 _ _ 25. -_ b B 446625.60- 172666.00 25 00 25.00 71_13 446337.00 172656M i5.00 1 25.00 L80,00 0,00 446288 00. 172706.20; 0.00 _._ 2111_. 180 00 0,00 446405 00 172703 20 0.00 14 53 0 00 4461 50, 172670 80 0.00 91.15 .0.00 4461748017264500 0.00 90.00 G.00 446171.80 172515 00 0.00 4 09 0.60 446255 10 172446.8W 6.00 0,92 1 0.00 446411.00' 172439 80 0 00 0 00 6.-60 446506.00172436_80 0.00 0.00 _ 0.00 446605.0_01172436.80 0.00 ,70.00 0.00 446335.20' 1]2650.00 0.00 9000 0._00 446413 80 172649.00 0.00 9000 -0180 1446624.80 1172514.00 0.00 90-00 " 0.00 446338.80'1 172650.001 0.00 110 . _. 1. 120. _ .. 10, 0.0... 2]0 00 ' 0.00 446410.20. 172649.00. 0.00 T . 1111 F 77- Jk I �/nternational _ H.W Shegilt Steel Light Poles Site Lighting Notes R.Straight Steel light Poky 1. CONTRACTOR TO COORDINATE KITH OTHER IMPROVEMENTS. 2 VERIFY PARKING LOT LIGHT LOCATIONS PRIM TO INSTALLATION. 3. LIGHTING SYSTEM TO BE INTO ME EASING SYSTEM. HIRING/CONDUIT LAYOUT IS SCHEMATIC TO BE DESIGN BUILD. SYSTEM TO BE COMPLETE. 4. POLE HEIGHT ADXSTED TO ASSURE LIGHT FIXTURE 'MLL BE AT 25FT AFG. 5. SIE UGHTING VENDOR: TSR LIGHTING (ROB CHASSE) 1358 Helmo Avenue North Oakdde, AN 55128 (651) 251-5309 W .TSRIIGHDNG.COM NOTE: ALL PROPOSED LIGHT FIXTURES ARE FULLY SHIELDED. Orono Senior Housing ooll lho, aF., I., am 06/19/17 s 10 OF 10 Lighting Plan Westwood-- r Ph. ,s.=,s am. I - x oldie s Ape H g LLC I_ 5. a, .an.. leeals r-s,so .e,.vom.�, w,wman w:m� CNtl a pe m mA - o.r 06/19,y >o _ a� re - a - 2110 L A.. South Salle �"_ maa. 9 Mm"®Pal'a, W -I 55N5 Site Lighting Notes R.Straight Steel light Poky 1. CONTRACTOR TO COORDINATE KITH OTHER IMPROVEMENTS. 2 VERIFY PARKING LOT LIGHT LOCATIONS PRIM TO INSTALLATION. 3. LIGHTING SYSTEM TO BE INTO ME EASING SYSTEM. HIRING/CONDUIT LAYOUT IS SCHEMATIC TO BE DESIGN BUILD. SYSTEM TO BE COMPLETE. 4. POLE HEIGHT ADXSTED TO ASSURE LIGHT FIXTURE 'MLL BE AT 25FT AFG. 5. SIE UGHTING VENDOR: TSR LIGHTING (ROB CHASSE) 1358 Helmo Avenue North Oakdde, AN 55128 (651) 251-5309 W .TSRIIGHDNG.COM NOTE: ALL PROPOSED LIGHT FIXTURES ARE FULLY SHIELDED. Orono Senior Housing ooll lho, aF., I., am 06/19/17 s 10 OF 10 Lighting Plan ORONO SENIOR HOUSING COMMUNITY, SCHEMATIC PACKAGE ORONO, MINNESOTA 06/15/17 Orono Senior Housing Community, Orono, Minnesota ' .fes:. -- _•__ ._ _ ' 7Y �GORI & ASSOCIATES a r e tt 4633 1st Avenue South, Minneapolis, MN 55419 Tel: (612) 232-9539 Fax: (651) 305-6664 emil:vimn@gori-aswciates.com w ,gori-assoeiates.com RECEI V iFDo 00 20 ?0!7 CITY OF ORONO I Consultants: I I Owner: I VI .y O _ o L = c O c •� E o Ec Vi O o U O � C O L 0 0 s,E tBt°c >o E"9C 'z5- g Architect: GORI & ASSOCIATES 4633 1st avenue South Minneapolis, MN 55419 Tel: (612) 232-9539 Email: viienQgon-associates.00m —gori-associates.win SCALE: '120'-C' DRAWN BY: SG CHECKED BY: VG Title Sheet I Project Data A 1.0 PROJECT g: 2017-01 ra m z 0 z KELLEY PARKWAY ------------------------------------ IFFT PARKING 23 SERVICE DRIVE I II III AN BIKE PATH LANDSCAPED BERM — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - ----------- Mi----------7 SERVICE DRIVE SERVICE DRIVE WAYZATA BOULEVARD WEST RECEIVED JUN 20 [ill CITY OF ORONO Li z 0 'Z -------------------------------------- PROJECT DATA:D E REQUIREMENT: RE PARKING DATA: SITE AREA: 51,234 SF .)NO ZONE: INDEPENDENT LIVING UNITS: 24 STALLS EXISTING RRIB-PUD (3.47 ACRES). (1 STALL / UNIT) BUILDING AREA: 72,112 SF DENSITY REQUESTED: 15 UNITS / ACRE ASSISTED LIVING UNITS: 18 STALLS BUILDING FOOTPRINT AREA: 39,976 SFF(0.7-5 STALLS UNIT) (DENSITY APPLIED TOWARDS INDEPENDENT AND ASSISTED LIVING (AL) UNITS ONLY: I.E., MEMORY CARE ROOMS: 5 STALLS FOR LO. COVERAGE CALCULATIONS, 52 UNITS ALLOWED + 22 MEMORY CARE SEE CVL ROOMS (MC)) (1 STALL / 5 ROOMS) BUILDING HEIGHT: 2 STORIES I TOTAL UNITS + RO0,1.1S PROPOSED; TOTAL PARKING REQUIRED: 47 STALLS 70 (24 IL, 24 AL, 22 MC) TOTAL PARKING PROPOSED: 85 STALLS (31'-1j": MEASURED FROM 1S-11 FLOOR TO MIDPOINT OF ROOF SLOPE)RELOWER LEVEL PARKING: 39 STALLS FER To CVL DRAWINGS FOR EXACT SIDEWALK/ DRIVEWAY LOCATIONS LOC AND LANDSCAPE DESIGN PICNIC PAVILLION PARKING: 12 STALLS EMPLOYEE PARKING: 11 STALLS I's 0% VISI T .0 R PARKING: 23 STALLS SCHEMATIC DESIGN PACKAGE 06/15/17 I Revisions: I Consultants: I I Owner: I GORI & ASSOCIATES 4633 ls(awnue South Minneapolis, MN 55419 Tel: (612) 232-9539 Emil: viren@gorl-associates.wm v .qori-associalea.com SCALE: CRAWN BY. SG Site Plan A 2A PROJECT #: 2017-01 — — — — — — it ii Z 0 CL z 0 ANG 12 F - AU S z Li z 0 'Z -------------------------------------- PROJECT DATA:D E REQUIREMENT: RE PARKING DATA: SITE AREA: 51,234 SF .)NO ZONE: INDEPENDENT LIVING UNITS: 24 STALLS EXISTING RRIB-PUD (3.47 ACRES). (1 STALL / UNIT) BUILDING AREA: 72,112 SF DENSITY REQUESTED: 15 UNITS / ACRE ASSISTED LIVING UNITS: 18 STALLS BUILDING FOOTPRINT AREA: 39,976 SFF(0.7-5 STALLS UNIT) (DENSITY APPLIED TOWARDS INDEPENDENT AND ASSISTED LIVING (AL) UNITS ONLY: I.E., MEMORY CARE ROOMS: 5 STALLS FOR LO. COVERAGE CALCULATIONS, 52 UNITS ALLOWED + 22 MEMORY CARE SEE CVL ROOMS (MC)) (1 STALL / 5 ROOMS) BUILDING HEIGHT: 2 STORIES I TOTAL UNITS + RO0,1.1S PROPOSED; TOTAL PARKING REQUIRED: 47 STALLS 70 (24 IL, 24 AL, 22 MC) TOTAL PARKING PROPOSED: 85 STALLS (31'-1j": MEASURED FROM 1S-11 FLOOR TO MIDPOINT OF ROOF SLOPE)RELOWER LEVEL PARKING: 39 STALLS FER To CVL DRAWINGS FOR EXACT SIDEWALK/ DRIVEWAY LOCATIONS LOC AND LANDSCAPE DESIGN PICNIC PAVILLION PARKING: 12 STALLS EMPLOYEE PARKING: 11 STALLS I's 0% VISI T .0 R PARKING: 23 STALLS SCHEMATIC DESIGN PACKAGE 06/15/17 I Revisions: I Consultants: I I Owner: I GORI & ASSOCIATES 4633 ls(awnue South Minneapolis, MN 55419 Tel: (612) 232-9539 Emil: viren@gorl-associates.wm v .qori-associalea.com SCALE: CRAWN BY. SG Site Plan A 2A PROJECT #: 2017-01 — — — — — — ____________+-___ -0" SCHEMATIC DESIGN | PACKAGE | | 06/15/17 | I Revisions: SERVCE DRIVE 12 13 14 TO LOWER LEVEL PARKING 15 10 16 17 7 Owner: PICNIC PAVI-LION Lid20 21 5 30 1 29 28 27 26 25 24 L;23 22 LOWER LEVEL PARKING 39 SSIALLS HC 31 32 33 1 34 1 35 36 37 38 39 Z LOBBY TENANT 0 39J DELIVERY TRUCK PARKING SERVICE RIVE EMPLOYEE --- | � SERVICE DRIVE / � � LANDSCAPED ,°�~���w�~�°�o | a�� | �mx�o�m,� -------------____ | | / | ^�`°==m� | —��_ ., ----------- ---------------------________________________| |� | R1FCHVFED JUN 2 0 201 i # 3948 C�ECKED BY: VG Lower Lwel Plan -ROJECT #: 2017-01 -------------------------------------------- _________________________________ __—_ _------_-- 77 IT -TT I 777--Nnh U � � N\] � SCHEMATIC DESIGN | PACKAGE06/15/17 | I Revisions: _____________________________________________ �� ________________________________ =desktop d11V1wo1l-Lo9ol.JPG CITY OF ORONO inlof, M51 e: ;1) 2293 8 Fhst!FloorPlan PRC�ECT #: 2017-01 ------------------------------------------- 4-1 0 2B 1-23 1-24 2 iBEDRM 0 A-23 A-24 2 BEORM 1 BEDRII. bsGae�. . .......... - .. \s I LOUNGE Il it H 1-21 A-21 0 0o1 1-22 SEDRMI BEDRM 1BEOR A-22 0. 31111 IA-2 I SEDR%I A-13 2 BEDRM i-20 1 BEDRM SEiDRU I BEDRM -IT A- 9 AL WINGI BEDRM 2 SEDRM BEER BEDRM IL ACTIVITY AL ,� LIBRARY BEDRM A-10 I DINING - FIT ESS I A-15 A-14 A-12 1 errRm 1 BEBEDRM -c* 0� . .. . ... STUDIO V�, !L DININGx x A - 1S FLAT BELO 1-17 ROD ROOF 2 BEDRM PATIO 1-14 —1 2 BEDRM PATIO 1 B z ABOVE 1 9_D <d0 1 B R" KITCHEN LOUNGE FLAT Vz� ROOF A -17M 16M BELOW BEDRM DR N INDEP EN .......... PATI — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Z-�deSktop drT,e\q.,I-oqcLjP0 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — RECE11VED JUN 20`01i SCHEMATIC DESIGN PACKAGE 06/15/17 I Revisions: I Consultants: I I Owner: I GORI & ASSOCIATES 4633 Ist —nue South Minneapolis, MIN 55419 Tel: (612) 232-9539 vimn@gori-associates.coni —.gori-assocates.com I DRAWN BY: so I I Second Floor Plan A 3.2 PROJECT #: 2017-01 /_______________ 4___ ___________________________________-------- �~ ~.� ~~� � | j | | | � | / | / / � / � / / � ( | | � � o ) . / / ( _________________________________________ _� . +�' ____________________________________.�__1 ___------------- JUN _____ ������������ _______ JUW��7O1/ ~=.�w�°'' SCHEMATIC ocS|Gw | PACKAGE | | 06/15/17 | I Revisions: | Owner: | I DR�WN-SY. sc I / Roof Plan / CITY OF ORONO # 3948 PROECT #. 2017-01 ME opap, Q 'IMY '12k - -1-H& MIN --ma: M N.0, MEMEMORESSM! U 1 6- gpsm muns ME uln H. ME .01I.c.5"Emn I! H z: ffil . ...... . 22 MMUM "011n ull, IN . ..... ... Wallum— Mli HIM U: —MON MCI ol H. ................. n- C W Ul r. IrIll 11- SOM ig fl t_L.C_L_1 \f\rYr71 Fund CWped k— P4- -Z - Lm— Ab. 41842 S TONEBA Y EIGHTH ADD1 TION FF—, ❑gypped !rm P 418 tbed Lkxls Na 62 I oro~ mid Lt !y Ease 1 per are Plot -f ST014EBAY C' — � � m I F BLOCK 1 I I $I _I I I � I I . I o I ' S k Prusaye —t !lfaity r esepnent per the PU of 57LWF8AY {—am I I I I I I 3 I I I I I n I LOT 1 vvic_ u �f { I � I J Ihainega and Vllily E.sement f'1i Per the plot d STCAESAY II I I lana I I I I I -- —__--- T,— F J !/2 inch opgr ,yeo pix - Smith lire. of OutAoi b, _ arok ge end WRY E1-1 -' p SfIXJQ7AY Pa' the plot at SRMCIFAY ry ]AIA t/'2A TA nt r7 r -I pAC) U vVl_ItIfA \/ q to j e ; �• f7,Lhv IvIJ. t � 1 i � I ! RECEIVED 40 0 40 BO - 420 JUN (j Scofe m �� feet 2 0 2017 The south line of 0011.( D. STONEBAY k assumed to bear IV89a 05' 10"W. I C.R. DOC, NO. I A711MC L IMMM or AEW, pjaMWM Atat Apex fialdhq% LLA o limited flobdYy .pamtixL fee owner of the fopowing demanded property sttuoted i- Lhey of hWmepbe State of Mktnesotq to wit OWI& A STAVFRAY Now caused the some to be surwjad mid platted w STONEBAY 0947N ADOI7ILW mid do hereby dsdimte to the putts far poMie sae the aosemdrls oe d-- on this plot for drafiage and u[Mily purposes os shown — tbis p&L Ae -L— -ft rc f void — has --d these presents to be signed by it. pmper officers Ibis doy of 20 own" NAME \ ey &Y 1Ymae, ANe Nome. True F d Cupped sen pie i k—zed Lk— hb. 41842 SL{g LF SNOM SM \ the faregodrq frrorrent was .1—ekdged before me this day of 247 by _ aid of o —_— an behoff of Me _ F�thPP� km Ifi,e IDad License Na 41842 hs.m..0 Hct Y f'ubft� County ALrnesota MY91 Esphes 107* ly Mase ds hereby c Iffy thof the plot us prepared by me or under my direct arpmoia-v that tame ddy Licensed Lard 5}aYejar � the Stale of Mkmeso. thot this plot k: a eaorreet r�SrrmMatfan of Me boundary survey that al! melhernoficd data mrd Mb -ft are c tj, d afed on this plot thot o6 monuments dMSOO cwt this plat hope bent^ a -0 be w H)r set wfthM sae yew, that -H water b0uod lea and suet Alit .h.M o ftf dfo Statutes, Section SASOi, Subd .A as of the dote of thus certificote are shown mid labeled err this plat sad ag pWe a y. aro sham acrd labeled vre this plat. Dated this day of 20—. C-r"9� Morse. Land Sur Mian to License No 2,VZF STAB OF tri tYRMIY � Ads ' sfnonent was odcoowdedged before me m this _ day of u 20— by a-fq W Mase thea a` w� Notary 1'en67= Camty Alpmesota MY Co6rxnissiart E�srrs N tZRaq^ ANIIIESOTA This plat of S70NEBAY L7CNA4 AMFM wos approwed and ae Mted by the a'ty Cauncd of &&A MArnesoto. of o regd- meeting thereof held this dY of - _ _ 20 if applicable; the wvitlerr cavrxnmts d recommendations of the C—a k. inter of Trampveattan -d ly Bigltwvy Ertgvtear hone bean ---Fwd by the a!y a Me prascy:3ed 3D doy pmol hos efapsad without receipt of such cammante and tore2 es prawided by Miruresoto Sfatulesy Section SOSO,A Subdi 2. ary WIESOTi1 O Denotes 1/2 inch by 14 inch iron reber set and waked by License Me. 23021. a Denotes knn monument found and mocked as shown. By Manager OWSMMf AAD REAL MAW 58n=M Nmneptn Cmmfy, Momesoto of �� e"by -Itify Mot taxes PoyaWe k 2Z-- and prior years haws beer pad for lard desvbed on fhfs pfol. doted this day Mork V, Chapin, Camty A.&h, BY Deputy SLRIEYBtMSM Nenngw County MA^mesoto Purwaat to AAW STAT^ Sea -"565 0969) this plat hos been uppro-d this day of . 20_ Cfrfs F. Mow, County Surveyor By (ARTY Ner—pin County Monte to I hereby —tfry that the within phot of S7DNLBAY SCH-TH ADDIMW receded w this o6y— this day of a1 — o dock —amu M Fis Mccamirk, C—ly M.—rder By Deputy 20 Westwood I Professional Services Inc I Council MINUTES OF THE Exhibit B ORONO CITY COUNCIL MEETING 17-3948 Monday, August 14, 2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS, LLC, 2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT, COMPREHENSIVE PLAN AMENDMENT, REZONING AND PRELIMINARY MASTER PLAN, FINAL PLAT Sanjeev Mangalick, Applicant, and Viren Gori, Architect, were present. Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding a proposal to construct senior housing consisting of a 2 -story residential structure with 70 units. The applicant is requesting rezoning to RPUD, approval of a Comprehensive Plan Amendment, platting of the existing outlot, and a Conditional Use Permit and master plan. The Planning Commission recommended approval of the various actions and suggested that bump -out spaces be added along Kelley Parkway as well as a second access, which the applicant was not opposed to. Staff recommends the City Council direct Staff to draft a resolution of approval. Crosby asked what the top of the building is. Barnhart indicated it is approximately 38 feet high. Barnhart stated the defined height is a function of where the finished floor elevation is and the highest adjacent grade. The defined height of Stonebay is approximately 46 feet. Barnhart noted this project would also help meet the City's density requirements. Barnhart stated because the site is currently zoned office, that would not count towards the density requirements. Walsh asked how many of the units would count towards the City's density. Barnhart stated it is likely only 48 units would count because not all units contain a kitchen, which would eliminate the 22 memory care units. Walsh stated he likes the concept of the density but that he would like to get full credit for all the units. Walsh stated in his view the extra curb cut makes a lot of sense. Seals concurred that any way to maximize the density makes sense and that perhaps there could be fewer memory care units. Dankey commented there might not be enough space within the building to create the bigger units. Walsh stated there is a possibility there will be fewer units but that he would like all of the units to count towards the density. Barnhart noted the memory care units require less parking and that additional parking would be required as well as generate more traffic. Printup asked how the other senior care building is divided up. Barnhart stated to his knowledge that is more assisted living but that he does not have the exact breakdown. Printup commented that information would be helpful to have to see the traffic patterns. Page 1 of 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. Crosby commented it makes the building more attractive to have some memory care units. Viren Gori stated the whole intent is to provide something that benefits the community and that the plan has been drawn up based on a market study. Gori stated right now there is an extreme shortage of memory care units in Orono and the western suburbs as a whole, which is why there are the number of memory care units that there are. Gori stated what he has done in the past is provide a kitchenette, but if the residents do not want to use it, the range is deactivated. The memory care units would be located in a secure wing of the building. Gori stated they would need to know the parking requirements since the memory care occupants do not drive and that it is likely they would need some flexibility on the number of parking stalls. Gori stated the whole point of the 22 units was to meet the market demand. Walsh stated if the applicant can get the units to qualify towards the Metropolitan Council's density guidelines, that would be very helpful. Walsh asked where the parking is at currently. Barnhart stated there is no senior housing parking requirements listed in the City's parking guidelines but based on the International Traffic Engineers guidelines, the total senior assisted and memory care would require approximately 50 parking spaces and the applicant is proposing 84 spaces, which does provide some flexibility. Gori stated to his recollection, there was a density limit that was discussed initially and that they were told 40 units per acre. Gori stated that would give them a maximum of 52 residential units that they can actually build on the site. Gori stated since memory care does not quality as a residential unit, those units could be added to the maximum density. Walsh asked where that limit comes from. Gori stated it was brought up in a discussion with City Staff. Barnhart stated it is not uncommon to have a limit on the number of residential units due to the infrastructure in the ground, which is probably where it came from. Walsh stated if that number is based on current capacity, it would be good to know a specific number in order to maximize the density. Barnhart indicated he will look into that. Barnhart stated every use buys a certain amount of capacity through SAC units and that the applicant may need to purchase more SAC units. Barnhart stated the other side of the equation is the density, which are the 48 units that would be counted towards the density. Walsh asked if they are using the SAC charges that would have been charged to the office building. Barnhart stated it is likely the proposed building would need to pay more SAC units. Walsh stated the City Council will need to know that number. Barnhart indicated he is looking for direction from the City Council on whether they support the proposal generally. Barnhart stated the applicant should then submit a revised plan showing the memory care meeting the density requirements and that Staff will look into the SAC charges. Page 2 of 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14, 2017 7:00 o'clock p.m. Walsh stated one of the other items recommended is the addition of another curb cut, which makes sense. Walsh asked why the hardcover is at 63 percent. Walsh asked if the building pad and parking accounts for the majority of that. Walsh commented Staff did not seem to have a problem with that based on the use. Barnhart stated he does not have a problem with the 63 percent and that there is not wall to wall pavement. Barnhart stated there is some green space proposed, but the fact that it is an RPUD means there is a 50 percent hardcover limit. Walsh stated the 63 percent hardcover allows the developer to increase the building pad. Walsh stated he would not be opposed to the patio areas for the residents being included to get to the 11 percent. It was the consensus of the City Council to include those private recreational areas in the calculation. Printup asked where Hennepin County wants to construct the trail along Old Highway 12. Barnhart stated to his understanding the plans have not been finalized but that it will either be on the north side of Wayzata Boulevard or per the original Stonebay development agreement. Printup noted Orono will be responsible for that trail and to his understanding there was a tentative plan to construct a trail along both the north and south sides of Highway 12. Printup stated if the developer wants to construct a trail along Highway 12, he would be fine with that. Walsh asked if that would be a private trail. Barnhart stated if the trail is in the right-of-way, it will be a public trail. Barnhart stated the reason there is a question on the issue is when Stonebay was originally developed, it was envisioned there would be a trail along the south side. Barnhart stated the question is whether there would be a benefit to having a private trail on the south side in addition to a public trail along Old Highway 12. Walsh commented there does not need to be two trails. Barnhart stated the next step would be for Staff to draft an approval resolution with the items discussed this evening being incorporated into the resolution. Staff would then proceed forward with the Comprehensive Plan amendment. Barnhart noted he does not have the final height for the building and that it might be as high as 32 feet. Gori stated if the height of the building is above 32 feet, he can reduce the slope of the roof to get it at 32 feet or below. Gori noted the hardcover is higher than normal since they are proposing 63 parking to accommodate visitors, which is probably more than what will be needed. Seals moved, Crosby seconded, Application No. 17-3948, Apex Holdings, LLC, 2635 Kelley Parkway, to direct Staff to draft a resolution of approval for the preliminary master plan, comprehensive plan amendment, rezoning to RPUD, conditional use permit, and final plat based on tonight's discussion. VOTE: Ayes 5, Nays 0, Page 3 of 3 Council Exhibit C 17-3948 AGENDA ITEM Item No.: 10 Date: August 14, 2017 Item Description: #17-3948, Apex Holdings, LLC, 2635 Kelley Parkway, CUP Senior Housing Project, Comprehensive Plan Amendment, Rezoning and preliminary Master Plan, Final Plat Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. The purpose of this item is to consider several actions that would permit the construction of Orono Senior Housing at 2635 Kelley Parkway. 2. 15.99 Deadline. The timeline has been extended. A decision must be made by October 27, 2017. 3. Background/ Summary. The property owner of 2635 Kelley Parkway seeks approval for a 70 unit, 2 story residential structure that will include 24 units of senior housing, 24 units of assisted living, and 22 units of memory care. Regulatory approval for the city will include rezoning to RPUD, approval of a Comprehensive Plan Amendment from Office to High Density Residential, platting of the existing outlot, and a Conditional Use Permit and master plan. The Planning Commission report, attached as Exhibit D includes further detail on the application as well as staff's analysis. Just prior to the Planning Commission meeting, the County identified a need to expand the existing stormwater pond into the subject parcel, to support the Wayzata Blvd reconstruction. The applicant and the County met to address this issue, and the final result will be reflected in the final Master plan, along with any changes suggested by the City Council. The biggest issue based on public comment is the height of the building. The applicants proposed a 2 story building with a defined height of 31-32 feet, 1-2 feet higher that allowed by the RPUD ordinance. The increased height is due in part of an effort to retain the residential gable and hipped roof as required by the RPUD ordinance. A flat roofed, two story building would be shorter but inconsistent with the residential character envisioned. The Commission discussed the height of the building, its impact on Kelley Parkway and asked that an exhibit be created that showed the building in relation to Kelley Parkway and the Stonebay Lofts building beyond. That drawing is attached as Exhibit B. The finished floor of the proposed building will be about 4-7 feet higher than Kelley Parkway; the drawing does not reflect this profile, staff has requested a revised drawing. Regardless, the highest point of the building will be 11 feet shorter than the condominium building across the street and setback 15 feet further. 4. Planning Commission vote and comment. The Planning Commission voted 7-0 to support the requested actions. The Planning Commission commented on parking, suggesting perhaps that bump out spaces could be added along Kelley Parkway. The Commission suggested a second access, to which the applicant did not object. The Commission was wary of waiving the 10% private recreational space required of RPUD, and suggested the patios and pavilion be counted as private recreational space, bringing the total closer to 10%. The open space exhibit shows 4 areas, totaling 11 percent of the total site area. These areas proposed are more geared toward quiet reflection and people watching, rather than active recreation. The Commission questioned the trail easement; staff replied either the developer will build a trail on their land as per the original development agreement, or the County will build a trail in their right of way, and the developer will pay their trail costs towards the city's potion. 5. Public Comment. During the public hearing, three people spoke, voicing concerns with building height, only one access, whether or not the building should front Wayzata Blvd instead of Kelley Parkway, and parking. An email noting concerns regarding height was also distributed. Staff has also fielded questions and comments in writing and by phone regarding the height of the building, and the proposed Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: 1)5k AGENDA ITEM use. 6. Staff Recommendation. Staff supports the project, recognizing that modifications to the plans are necessary prior to formal, master plan approval as outlined in the Planning Commission staff report. Staff recommends Council direct staff to draft a resolution of approval of the preliminary master plan, Conditional Use Permit, Comprehensive Plan Amendment, Rezoning with waivers, and final plat approval. With resolution approval, the Comprehensive Plan Amendment will be submitted to the Metropolitan Council. COUNCIL ACTION REQUESTED Motion to direct staff to draft a resolution of approval for the preliminary master plan, comprehensive plan amendment, rezoning to RPUD, Conditional Use Permit and Final Plat. Exhibits Exhibit A. Plans Exhibit B. Elevation and open space Study Exhibit C. Draft PC Minutes Exhibit D. PC Staff report dated July 17 References PC Exhibits A. Application C. Airphoto D. Comp Plan Map E. Comp Plan Excerpts F. PUD Excerpts (from original Stonebay) G. RPUD Excerpts Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: W From: Thamman, Freya To: Jeremy Barnhart Cc: "viren gori"; Sanjeevmangalick Subject: RE: Housing question Date: Tuesday, August 15, 2017 2:09:33 PM Attachments: imaae002.pna image004.a_na imaae005.png image006.a_na Hi Jeremy - Council Exhibit D 17-3948 Yes —all the units fall within the scope of plat monitoring program guidelines for senior housing - all would count toward a community's net residential density calculation. Thanks! Freya From: Jeremy Barnhart [mailto:jbarnhart@ci.orono.mn.us] Sent: Tuesday, August 15, 2017 1:29 PM To: Thamman, Freya <Freya.Thamman@metc.state.mn.us> Cc: 'viren gori' <viren@gori-associates.com>; Sanjeevmangalick <sanjeevmangalick@comcast.net> Subject: RE: Housing question Thanks Freya. I have a project that is proposing 24 senior housing units, 24 assisted living units, and 22 memory care units, all within one building; the plans are attached. The City Council reviewed this project last night and supported it, but only if credit for residential units was given for all of the units. Based on the guidelines you've shared, I think all units would fall as residential units. Do you agree? If not, what sort of changes to the floor plans are necessary? Any advice you can share is appreciated. Jeremy Barnhart, AICP Community Development Director Direct 952.249.4626 Planning & Zoning Office 952.249.4620 2750 Kelley Parkway, Orono, MN 55356 Website: www.ci.orono.mn.us From: Thamman, Freya [mai Ito: Freya.Thamman(@metc.state.mn.us] Sent: Tuesday, August 15, 2017 1:02 PM To: Jeremy Barnhart <ibarnhartPci.orono.mn.us> Subject: RE: Housing question Hi Jeremy, Attached (Pg 2) /below are the plat monitoring program guidelines for senior housing and what count's toward a community's net residential density calculations. Thanks! Freya Senior Housing Guidelines It is theCouncil's practice to follow the U.S. Census definition of "housing unit" consistently in theCouncil's research and monitoring programs. The definition hes changed in last decennial Census, so the Council has updated its guidelines accordingly. The I)elow guidelines foliow U.S. CenSUS practices and identify when a senior housing facility qualifies as a housing unit or is classified as group quarters. The following are considered housing units and are within the scope of the Council's PW Monitoring Program and count toward the community's net residential density cailcu lations: Independent senior housing • Assisted Irving units Memory care units. if: Part sof a senior campus that includes Assisted Living units, or The memory care units are apartment -like and have their own kitchen and bathroom. The kitchen needs to have an area for food preparation, oven/stove connection, and a kitchen sink - The following are considered group quarters and do not count toward a community's net residential density_ Memory care units that are not part of a senior campus or are not apartment -like with each unit having its own kitchen and bathroom areas. Skilled nursing facilities From: Jeremy Barnhart [mailto:jbarnhart(@ci.orono.mn.us] Sent: Tuesday, August 15, 2017 9:20 AM To: Thamman, Freya<Freya.ThammanCo)metc.state.mn.us> Subject: Housing question Freya, Thanks for your help yesterday on the density calculation. I have another question. I recall that residential units had to contain certain improvements (bathroom, kitchen, etc.) to qualify as a residential unit for the purposes of calculating density, but I can't seem to find the fact sheet that outlines this. Can you help? Jeremy Barnhart, AICP Community Development Director Direct 952.249.4626 Planning & Zoning Office 952.249.4620 2750 Kelley Parkway, Orono, MN 55356 Website: www.ci.orono.mn.us From: Thamman, Freya [mai Ito: Freya.ThammanPmetc.state.mn.us] Sent: Monday, August 14, 2017 4:50 PM To: Jeremy Barnhart <ibarnhartPci.orono.mn.us> Subject: RE: Density Calculation Hi Jeremy - Areas protected or removed from development by local ordinance can be netted out. More details on the net residential density guidelines is linked here. We will be updating the above shortly to include a few small updates/additions, like publicly owned stormwater facilities. I'll be keep you updated when those changes have been incorporated. Please let me know if you'd like any additional information. Thanks! Freya �r METROPOLITAN Freya Thamman Sector Representative I Local Planning Assistance Freya.thammanCa)metc.state.mn.us P. 651.602.1750 1 F. 651.602.1674 390 North Robert Street I St. Paul, MN 155101 1 metrocouncil.oro CONNECT 19TH U 6 Mews From: Jeremy Barnhart[mailto:ibarnhart(@ci.orono.mn.us] Sent: Monday, August 14, 2017 4:32 PM To: Thamman, Freya<Freya.Thamman(@metc.state.mn.us> Subject: Density Calculation Freya, Last year, I recall discussing density calculations, and you shared with me with Met Council uses in the density calculation, but I'm afraid I lost my notes. In calculating density, you don't include wetlands, but do include wetland buffer area? If there is an area designated for a conservation easement, do you include that? Any advice you can offer would be appreciated. Jeremy Barnhart, AICP Community Development Director Direct 952.249.4626 Planning & Zoning Office 952.249.4620 2750 Kelley Parkway, Orono, MN 55356 Website: www.ci.orono.mn.us AGENDA ITEM Item No.: 13 Date: August 28, 2017 Item Description: #17-3960, Scott & Jamie Honour, 1720 & 1725 Bohns Point Rd— Subdivision Exception/R.L.S. Authorization Presenter: Melanie Curtis Agenda Consent Agenda Planner Section: 1. Purpose. Council to authorize the Mayor to sign a registered land survey (R.L.S.) resulting from a subdivision exception for a lot line adjustment. 2. MN§15.99 Application Deadline. N/A. Background. The Honours applied for a subdivision exception in July to relocate the common property line between 1720 and 1725 Bohns Point Road; both properties are owned by the Honours. The subdivision exception was certified on July 7, 2017 by the Community Development Director in accordance with city ordinances and procedures. In order to record the boundary line adjustment, Hennepin County requires a R.L.S. be filed. The applicant has prepared the R.L.S. for recording; the mylar requires the Mayor's signature. The R.L.S is a document that clarifies the lot boundaries and dimensions for future use. No new lot is created. 4. Staff Recommendation. Staff recommends the Council authorize the Mayor to sign the R.L.S.. COUNCIL ACTION REQUESTED Motion to authorize the Mayor to sign the R.L.S. mylar for recording. Exhibits Exhibit A. Certification of Exception for File #17-3960 Exhibit B. RLS Prepared By: YY1GG Reviewed By: J. Barnhart Approved By: Nz CERTIFICATE OF EXCEPTION FROM SUBDIVISION REGULATIONS PER CITY CODE SECTION 82-200 State of Minnesota City of Orono File No. 17-3960 The undersigned Community Development Director for the City of Orono certifies as follows: According to City Code Section 82-200, the land subdivision as described in Exhibits A & B and graphically illustrated on Exhibit C are excepted from the subdivision requirements outlined within Orono Municipal Code Chapter 82, Article III, Divisions 1 through 4 because it: Is an adjustment of a lot line by the relocation of a common boundary [Cite Sec. 82-200(a)(4)]. Jul, 71 21917 Date eremy Bar hart Community Development Director City of Orono State of Minnesota County of Hennepin The foregoing certificate was acknowledged before me by Jeremy Barnhart, the Community Development Director of the City of Orono this 7 day of Jgj4 , 2017. may, fi: ��r�fi�vr✓rs�.rfI..C��.i.�rrrr�rr. rJ? This instrument was drafted by: City of Orono, 2750 Kelley Parkway, Orono, Minnesota, 55356 My commission expires: z.l EXHIBIT A EXISTING LEGAL DESCRIPTIONS: 1720 BOHNS POINT ROAD Lot 3, Auditor's Subdivision No. 349 Hennepin County, Minn. except that part thereof described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor's Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeasterly along the dividing line between said Lots 3 and 4 a distance of 114.85 feet to the angle point in said dividing line, said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4 a distance of 130 feet; thence East deflecting to the left at an angle of 90 degrees, 14 minutes to the shore of Lake Minnetonka; thence Northerly along shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly along the dividing line between said Lots 2 and 3 to the angle point in last said dividing line; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4, and An undivided 1/18 interest in and to: Lots 10 and 11, Auditor's Subdivision No. 349 Hennepin County, Minn. 1725 BOHNS POINT ROAD Par 1: Lots 4 and 5, Auditor's Subdivision No. 349, Hennepin County, Minn. Par 2: An undivided 2/9 interest in and to: Lots 10 and 11, Auditor's Subdivision No. 349, Hennepin County, Minn. EXHIBIT B PROPOSED FINAL LEGAL DESCRIPTIONS: 1720 BOHNS POINT ROAD Lot 3, Auditor's Subdivision No. 349 Hennepin County, Minn. except that part thereof described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor's Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeasterly along the dividing line between said Lots 3 and 4 a distance of 114.85 feet to the angle point in said dividing line, said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4 a distance of 130 feet; thence East deflecting to the left at an angle of 90 degrees, 14 minutes to the shore of Lake Minnetonka; thence Northerly along shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly along the dividing line between said Lots 2 and 3 to the angle point in last said dividing line; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4, and An undivided 1/18 interest in and to: Lots 10 and 11, Auditor's Subdivision No. 349 Hennepin County, Minn. AND That part of Lot 4, Auditor's Subdivision No. 349, Hennepin County, Minnesota that lies northeasterly and easterly of the following described line: Commencing at the most northerly comer of said Lot 4; thence southwesterly along the northwesterly line of said Lot 4, along a curve concave to the northwest, an arc length of 18.52 feet, said curve has a radius of 79.35 feet, a delta angle of 13'22'14" and a chord of 18.48 feet which bears S 45°57'26" W (bearing based on the Hennepin County Coordinate System, NAD 83, 1986 adjustment); thence continuing along the northwesterly line of said Lot 4, S 52038'32" W, tangent to the last described curve, a distance of 3.00 feet to the point of beginning of the line to be described; thence S 42'57'12" E a distance of 126.10 feet; thence S 04°26'28" E a distance of 323 feet, more or less, to the shoreline of Lake Minnetonka, and said line there terminating. Said parcel contains 12,969 square feet, more or less, 1725 BOHNS POINT ROAD Par 1: Lots 4 and 5, Auditor's Subdivision No. 349, Hennepin County, Minn. Par 2: An undivided 2/9 interest in and to: Lots 10 and 11, Auditor's Subdivision No. 349, Hennepin County, Minn. EXCEPT: That part of Lot 4, Auditor's Subdivision No. 349, Hennepin County, Minnesota that lies northeasterly and easterly of the following described line: Commencing at the most northerly corner of said Lot 4; thence southwesterly along the northwesterly line of said Lot 4, along a curve concave to the northwest, an arc length of 18.52 feet, said curve has a radius of 79.35 feet, a delta angle of 13'22'14" and a chord of 18.48 feet which bears S 45°57'26" W (bearing based on the Hennepin County Coordinate System, NAD 83, 1986 adjustment); thence continuing along the northwesterly line of said Lot 4, S 52°38'32" W, tangent to the last described curve, a distance of 3.00 feet to the point of beginning of the line to be described; thence S 42'57'12" E a distance of 126.10 feet; thence S 04°26'28" E a distance of 323 feet, more or less, to the shoreline of Lake Minnetonka, and said line there terminating. Said parcel contains 12,969 square feet, more or less, 5 v EXHIBIT C � b y spa+, � z O C � X z Z O ( 1 ` , D r m � n„ry �1 Oz 0 O piO N � .q Rm¢Zs E51 da p� CRYSTAL 1 C ------------------�� z td � b o � z O C � X z Z O ( 1 ` , D r m � n„ry �1 Oz 0 O N � .q Rm¢Zs E51 da p� CRYSTAL BAY Y LAKE MINNETONKA ; R O 9 p v N X e o mo" c 3:9oo'g�o��^gSq6_ mor�.� u- r��' Intl sQaS 8Y T±o 80 m m :E.a4> f °fie AM $ AM � � 4 � a m > 4 � $N m N S¢ 33 €� u O1 2 � ¢788e� saSgs�S_$g �Nz 5� R m a a§ rA 6a$ ESa mN� �r posa s�'6 g a^ a $ I po �� D D Q 8 � D Ogo `v 3n ^� pp55 b b � � � < $ 3gQzE'v f' � m �y �e4anv^vq n$•$"T$9i'4 9 k r m `� m a $'6� _ s3^a_�r°§-1 .Er ��r.; 3as-"n'aa? g :$����� �a 4 q,^� °:�2 s3s==3 � S'_ � "$r��ua3�s.•Q`3r. a N g$ zna ul 7 � b o � z O C � X z Z O ( 1 ` , D r m � n„ry �1 Oz 0 O N � .q Rm¢Zs E51 da p� REGISTERED LAND SURVEY NO. WE119 40 0 20 40 SCALE IN FEET THE WEST LINE OF GOVERNMENT LOT 2, SECTION 16, T117N, R23W BEARS S 00*00'11" W PER HENNEPIN COUNTY COORDINATE SYSTEM NAD83 (1986 ADJUSTMENT) 1, Mark D. Kemper, hereby certify that, in accordance with the provisions of Minnesota Statutes, Section 508.47, 1 have surveyed the following described property situated in the County of Hennepin, State of Minnesota: Lot 3, Auditor's Subdivision No. 349, Hennepin County, Minn, except that part thereof described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor's Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeasterly along the dividing line between said Lots 3 and 4 a distance of 114.85 feet to the angle point in said dividing line, said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4 a distance of 130 feet; thence East deflecting to the left at an angle of 90 degrees 14 minutes to the shore of Lake Minnetonka; thence Northerly along shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly along the dividing line between said Lots 2 and 3 to the angle point in lost said dividing line; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4, 0 )3 And .A 0 Lots 4 and 5, Auditor's Subdivision no. 349, Hennepin County, Minn. NORTHWEST CORNER OF SEC. 16, T117N, R23W ---a— (NORTHEAST CORNER OF SEC. 17, T117N, R23W) r 0) 00 0 P 0 C) 0 �3 L0 2o LO. 0) CHROME_ 0 NAIL 0 C5. Q, A /V > 79 0 77, r 4 "?, 0 �1?0 J, ANGLE POINT IN A;' 1/2 INCH 40, 0 Is, DIVIDING LINE OPEN 0 BETWEEN �9 0 IRON PIPE '77.V .Q) 10 LOTS 2 AND 3 0/1" 7,,d. 16�/Vb 7 19 0 10 A�' 0 0 C-7 6 -q I hereby certify that this REGISTERED LAND SURVEY was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this REGISTERED LAND SURVEY is a %6, 7 1� SOU HLAbILNLY correct representation of said parcel of land. Dated this day of LINE OF LOT 11 151 1 2017. 17 Mark D. Kemper, Licensed Land Surveyor Minnesota License No. 18407 STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me this Susan R. Kemper Notary Public, Anoka County, Minnesota My Commission Expires CITY COUNCIL City of Orono, Minnesota XXI111111111// 0 M I I% //... 0, P OFESS16V4 .-7 SS L S A D SURVEYOR 8'4 �77 kD . J� day of 1 2017, by Mark D. Kemper. We do hereby certify that on the — day of 1 2017, the City Council of the City of Orono, Minnesota, has approved this REGISTERED LAND SURVEY By: By: Mayor City Clerk RESIDENT AND REAL ESTATE SERVICES, Hennepin County, Minnesota I hereby certify that taxes payable in 2017 and prior years have been paid for land described on this REGISTERED LAND SURVEY, dated this Mark V. Chapin, County Auditor B y. Deputy SURVEY DIVISION, Hennepin County, Minnesota Pursuant to Minnesota Statutes, Sec. 38313.565 (1969), this REGISTERED LAND SURVEY has been approved this — day of Chris F. Mavis, County Surveyor REGISTRAR OF TITLES, Hennepin County, Minnesota I hereby certify this REGISTERED LAND SURVEY NO Martin McMormick, Registrar of Titles By: was filed in this office this KEMPER & ASSOCIATES INC. By: Deputy day of day of 1 2017. 2017. 2017 at o'clock M. ANGLE POINT IIN 17 DIVIDING LINE BETWEEN LOTS 3 AND 4 0 DENOTES 5/8 INCH X 18 INCH STEEL ROD SET WITH CAP STAMPED KEMPER 18407, UNLESS NOTED OTHERWISE 0 DENOTES IRON MONUMENT FOUND AS NOTED DENOTES HENNEPIN COUNTY CAST IRON MONUMENT FOUND L'A kE A41%1E (CR ys r ONkA AL 8-65 SHORELINE OF DIVIDING LINE MINNETONKA S BETWEEN WEST LINE OF LOTS 2 AND 3 GOVERNMENT 0 0 )3 LOT 2 .A 0 t IV) "0 M C0 CA CA 6 J--,,1,1, z LU z -3: Ld Z __j co ro 5; CIV 0 P Cn 0 0 0 -P!- 011 3/4 INCH &I 0 OPEN -p- IRON PIPE /V 58 9,5 -1y /VO' SU,9,) N 79 SURVEY LINE 1 INCH 53 W 162. 00 OPEN ---- IRON PIPE BENCHMARK: ELEVATION=932.39 FT. (NGVD 29) TOP OF CAST IRON MONUMENT 6,9- -H Z 2 Z�9 MEANDER CORNER —NO. 99-96. ��20 59, SEC. 16, T1 17N, R23W SHORELINE OF LAKE MINNETONKA Q0 AS LOCATED ON MAY 30, 2017 0 DENOTES 5/8 INCH X 18 INCH STEEL ROD SET WITH CAP STAMPED KEMPER 18407, UNLESS NOTED OTHERWISE 0 DENOTES IRON MONUMENT FOUND AS NOTED DENOTES HENNEPIN COUNTY CAST IRON MONUMENT FOUND L'A kE A41%1E (CR ys r ONkA AL -Q ,0- 1/2 INCH �2 0 OPEN IRON PIPE ±34.. IN 88*12'53" E 160.05 ..... j .. - . U) (0 0 '3.13 1/2 INCH IRON PIPE < Q5 WITH CAP MARKED RLS 12755 C C6N U� CA M 0 0-) < LLJ Im 3B SET CHROME— NAIL < SURVEY LINE Ld y U < (_n 0 C C� "�A CP SHORELINE OF CA LAKE MINNETONKA AS LOCATED ON MAY 30, 2017 QQ cp 69 1/2 INCH 7 OPEN PINCH TOP — IRON PIPE SURVEY LINE N - 82-4,9'53" (206.8 7-- -- W 207-29 AUD. SUBD. NO— .349) 1/2 INCH OPEN IRON PIPE WATER ELEVATION: AS OF MAY 30, 2017=929.9 FEET (NGVD 29) HIGHEST KNOWN WATER ELEVATION: 931.11 FEET (NGVD 29) ACCORDING TO STATE OF MINNESOTA DEPT. OF NATURAL RESOURCES 8-65 SHORELINE OF DIVIDING LINE MINNETONKA S BETWEEN ,�-�LAKE LOTS 2 AND 3 0 0 )3 .A 0 t M CA CA -Q ,0- 1/2 INCH �2 0 OPEN IRON PIPE ±34.. IN 88*12'53" E 160.05 ..... j .. - . U) (0 0 '3.13 1/2 INCH IRON PIPE < Q5 WITH CAP MARKED RLS 12755 C C6N U� CA M 0 0-) < LLJ Im 3B SET CHROME— NAIL < SURVEY LINE Ld y U < (_n 0 C C� "�A CP SHORELINE OF CA LAKE MINNETONKA AS LOCATED ON MAY 30, 2017 QQ cp 69 1/2 INCH 7 OPEN PINCH TOP — IRON PIPE SURVEY LINE N - 82-4,9'53" (206.8 7-- -- W 207-29 AUD. SUBD. NO— .349) 1/2 INCH OPEN IRON PIPE WATER ELEVATION: AS OF MAY 30, 2017=929.9 FEET (NGVD 29) HIGHEST KNOWN WATER ELEVATION: 931.11 FEET (NGVD 29) ACCORDING TO STATE OF MINNESOTA DEPT. OF NATURAL RESOURCES AGENDAITEM Item No.: 14 Date: August 28, 2017 Item Description : Resolution of Appreciation to Doug Reeder Presenter Dennis Walsh Agenda Mayor/Council Report Section: 1. Purpose. To recognize Doug Reeder for his services to the City of Orono. 2. Background. Doug Reeder has been serving the City of Orono since February 23, 2017 as Interim City Administrator. The Orono City Council hired Doug to serve as Interim City Administrator for the duration of the search for a new City Administrator. The search had concluded and Dustin Rief was appointed the new City Administrator at the June 26' Council meeting. Doug has been gracious enough to assist the new City Administrator for a short time. COUNCIL ACTION REQUESTED Motion to adopt A Resolution of Appreciation to Doug Reeder for his service to the City of Orono. Exhibits Exhibit A. Resolution of Appreciation to Doug Reeder Prepared By: AMC Reviewed By: AMC Approved By: D51Z A RESOLUTION OF APPRECIATION TO DOUGLAS REEDER FOR HIS SERVICE TO THE CITY OF ORONO RESOLUTION NO. WHEREAS, Doug Reeder has served as Interim City Administrator for the City of Orono since February 23, 2017; and WHEREAS, Doug Reeder has demonstrated high standards for professionalism in decision-making, work performance, and leadership throughout his extended service to the City of Orono; and WHEREAS, Doug Reeder has worked successfully with the Orono City Councilmembers with sound dedication and commitment to public service; and WHEREAS, Doug Reeder has been instrumental in the development of the Carman Bay Lake Improvement District; and WHEREAS, Doug Reeder's sense of humor, energy, and wisdom has enriched those who know and work with him; and NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Orono does hereby express its sincere gratitude and appreciation to Doug Reeder for his dedicated service to the City, and does commend him for the manner in which he has carried out his duties and responsibilities. BE IT FURTHER RESOLVED, that the City Council does hereby extend to Doug its best wishes for success in his future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 281h day of August, 2017. ATTEST: Dustin Rief, City Administrator Dennis Walsh, Mayor AGENDAITEM Item No.: 15 Date: August 28, 2017 Item Description: Consider waiver of building permit fees associated with planned improvements to the Ice Arena. Presenter: Jeremy Barnhart, Community Agenda City Administrator's Development Director Section: Report 1. Purpose. The purpose of this action item is to consider a reduction or wavier of the fees associated with the Ice Arena internal improvements. 2. Background. The City Council tabled decision on this item at their meeting on August 14 1h . No additional information was requested. The Orono Ice Arena has submitted plans to install a 212' x 18' mezzanine for dry land exercises and seating. The project will include an elevator per code. The Mayor has requested the Council consider waiving the building permit fees. Building permit fees are collected to offset the costs associated with review and inspection of projects. Permit fees are based on the valuation of a project. It was noted during the previous discussion that the ice arena building is not owned by the school district, it is owned and operated by a 3' party non-profit. Permit fees for the proposed Ice Arena project, estimated value of $643,000 are as follows: Permit Fee $7,228.11 State Surcharge $ 321.50 SAC $ (Met Council, not yet determined) 3. Options. The Council may reduce or waive fees. It should be noted that the SAC fee is a fee charged to the city by the Met Council to use a portion of the system capacity, the city passes these costs through to the builder/ owner, the number of units is determined by the Met Council. The state surcharge is the State's portion of all building permits. If the Council desires to reduce the fees, the state surcharge and SAC fees should be collected at minimum, as these are costs passed through from other agencies. 4. Staff Recommendation. As a general rule, Staff does not recommend waiving of fees. These fees are carefully established to pay city costs associated with development, including review and inspection costs. Waiving the fees shifts these costs to all Orono tax -payers. COUNCIL ACTION REQUESTED Motion to either waive, modify fees for the Ice Arena. The Council could also take no action. Exhibits Exhibit A. Council minutes, August 14, 2017 draft Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: =1 AGENDAITEM Item No.: 15 Date: August 28, 2017 Item Description: Consider waiver of building permit fees associated with planned improvements to the Ice Arena. Presenter: Jeremy Barnhart, Community Agenda City Administrator's Development Director Section: Report 1. Purpose. The purpose of this action item is to consider a reduction or wavier of the fees associated with the Ice Arena internal improvements. 2. Background. The City Council tabled decision on this item at their meeting on August 14 1h . No additional information was requested. The Orono Ice Arena has submitted plans to install a 212' x 18' mezzanine for dry land exercises and seating. The project will include an elevator per code. The Mayor has requested the Council consider waiving the building permit fees. Building permit fees are collected to offset the costs associated with review and inspection of projects. Permit fees are based on the valuation of a project. It was noted during the previous discussion that the ice arena building is not owned by the school district, it is owned and operated by a 3' party non-profit. Permit fees for the proposed Ice Arena project, estimated value of $643,000 are as follows: Permit Fee $7,228.11 State Surcharge $ 321.50 SAC $ (Met Council, not yet determined) 3. Options. The Council may reduce or waive fees. It should be noted that the SAC fee is a fee charged to the city by the Met Council to use a portion of the system capacity, the city passes these costs through to the builder/ owner, the number of units is determined by the Met Council. The state surcharge is the State's portion of all building permits. If the Council desires to reduce the fees, the state surcharge and SAC fees should be collected at minimum, as these are costs passed through from other agencies. 4. Staff Recommendation. As a general rule, Staff does not recommend waiving of fees. These fees are carefully established to pay city costs associated with development, including review and inspection costs. Waiving the fees shifts these costs to all Orono tax -payers. COUNCIL ACTION REQUESTED Motion to either waive, modify fees for the Ice Arena. The Council could also take no action. Exhibits Exhibit A. Council minutes, August 14, 2017 draft Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: =1 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding a reduction or waiver of the fees associated with the ice arena internal improvements. Staff does not recommend a waiver of fees since these fees are established to pay city costs associated with development, including review and inspection costs. If the Council elects to reduce or waive the fees, Staff would recommend collecting the state surcharge and SAC fees. City Administrator Reeder asked if the City has local SAC and WAC fees. Barnhart stated he is not proposing or anticipating the City will charge any local SAC or WAC fees. Walsh noted he is on the board of the ice arena and that he will be recusing himself from voting on this item. Walsh noted there are one school representative and three Youth Hockey Association representatives also on the board. Walsh stated the whole building was constructed using private funds approximately 20 years ago. At that time certain items were not constructed due to a lack of funds and that they have now raised enough money to construct those items. Walsh stated the waiver of fees would be a benefit to the community since the ice arena is used by a number of residents. Dick Lewis stated he was appointed to be the school representative on the Hockey Rink Board. Lewis stated the board is asking the City Council to consider waiving some or all of the fees since the Youth Hockey Association is a nonprofit organization and that they have not been able to complete some of the necessary ongoing maintenance due to a lack of funds over the years. Crosby asked what types of improvements are being proposed in addition to a mezzanine. Lewis stated if the ice arena is downsized from Olympic to N -HL size, there would be an extra 15 feet, which will allow the construction of a mezzanine, which would accommodate a weight/exercise room, a wann viewing room, locker rooms, and study areas. Lewis stated the program has expanded and is very popular in Orono. Crosby asked if there is open skating allowed. Lewis stated it was originally set up to allow some open skating with hockey being given a priority. Dankey asked if the City has waived building permit fees in the past. Barnhart stated he does not recall a waiver of other similar fees, but to his understanding generally those are not waived. Dankey asked if the building would be assessed the fees and not the school. Barnhart stated the land the building is on is owned by the school but the 501 (c)3 would pay the fees. Page 1 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. Lewis stated the land is owned by the school, is leased to Orono Ice Arena, which is a separate 50 1 (c)3 and governed by the board, and one of their primary users is the Orono Hockey Association. The Orono Ice Arena's 5 01 (c)3 would be paying the fees. Dankey stated she is worried about a precedent being set since there are other nonprofit organizations in Orono and not everyone is interested in hockey. Walsh stated the City is spending $150,000 out of their Park Dedication fees to construct a trail from Old Long Lake Road. Dankey stated this is a separate entity from the parks. Crosby stated the ice arena supports Orono schools and Orono hockey programs. Dankey commented there are softball, gymnastics, baseball, tennis, art, and other organizations in Orono. Seals stated the Council would have to be okay with doing it across the board, and that if they approve this, they would have to do it for all. Dankey stated she is not sure everyone in Orono wants to pay for hockey. Crosby stated this has a close tie-in with Orono Schools. Dankey stated the other organizations also have a close tie-in with the schools. Lewis stated one of the things the hockey group faces is that the other sports can be supported through the school more directly. Lewis noted the school is building a new activity center, which will primarily benefit soccer and other groups but not hockey. Seals commented they are also hearing that the lacrosse team is not benefitting from the new recreational center. Lewis stated there is plenty of area available for basketball, soccer, and other sports in the activities building. Crosby stated in his view it should be taken on a case-by-case basis. Walsh stated this is not unlike the Gillepsie Center where the City contributes $10,000 a year to support them since the City does not provide any senior citizen services. Walsh stated the Gillepsie Center is located in Mound. Seals stated that begs the question of whether the City is going to give money to the new recreation center. Walsh stated the recreation center is supported by the school. Printup stated his concern is that once the City starts going down this road is where it will end. Printup stated he has gotten great feedback about the hockey arena, which is great, but that Orono has kids that go Page 2 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. to Mound facilities and other recreational facilities. Printup stated in his view this will be precedent setting. Dankey noted the ice arena will not be used by everyone. Michael Luke, 1355 Tonkawa Road, stated he would like the City Council to think about where this began. Luke stated the community stepped up in a very big way in 1997 and built this arena, which benefitted the community. The community will continue to have an opportunity to use it. Luke noted when the ice arena board was initially set up, there was a representative from the City, the school, and the hockey association. Luke stated the concept began with the City and the school. Private donors have stepped up to help with the improvements, the school has provided some funding, and that they are asking the City to waive the fee. Lewis noted Mark Engelbretson was also a school board member at the time and Mayor Jabbour was also involved. Crosby stated he supports the waiver. Dankey stated if the City were willing to do this for other organizations, she might be more open to it, but that she is afraid of the precedent given the number of nonprofit entities in the City. Kevin Landgraver, Planning Commission representative, stated one option would be to put a line item in the city budget with a cap. Landgraver stated that way it is planned for across the board and would help this organization a little bit but would limit the City's exposure. Printup noted the City's budget has a line item for contributions to civic organizations. Printup stated he has brought up in the past about how it could be spread around a little bit rather than it going to one entity all the time. Printup stated he would be open to discussing whether that money should go to other organizations as well. Seals commented unfortunately the City is looking at a budget that is currently over and that they are attempting to reduce expenses. Reeder asked how the City Council would decide to split up the $ 10,000 if there are competing organizations. Crosby commented it could be on a first come, first serve basis. Seals stated the City could perhaps treat it as a grant process. Walsh noted this would not be a cash outlay but rather a waiver of revenue. Seals stated they could select a dollar amount that could perhaps be waived but that there would still be a cost to the City since Staff time would be involved. Ralph Kempf, 3675 Togo Road, stated he agrees that it is different to make a contribution to an organization in Mound than to waive a fee for something that is going on in Orono. Kempf stated he does Page 3 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. not have any children but that he supports the schools, which is an important thing in a community. Kempf stated he also does not play hockey but that he would support it since it makes the community a better place. Kempf noted this will not be an annual application, and that if the historical society was doing the same thing, the City should do the same thing as well. Kempf stated the City Council should look at how it benefits the community rather than worrying about setting a precedent. Crosby commented it is a big plus for the community and that the Council has to look at things on a case- by-case basis. Crosby stated hockey is a big part of Orono and that he would be willing to waive the fee. Crosby moved to waive the fees for the ice hockey arena. MOTION DIED FOR LACK OF A SECOND. Seals stated one of the challenges of being on the City Council is getting the packet on Friday and needing to make a decision on Monday. Seals asked whether this item could be tabled rather than denying it outright. Crosby stated he is comfortable with tabling it to the next meeting. Dankey questioned why the organization cannot raise the money for the fees. Printup moved, Dankey seconded, to deny the waiver. VOTE: Ayes 2, Nays 1, Seals opposed and Walsh abstained. Dankey stated the question is what will not be ftinded by waiving the fees. Seals moved, Crosby seconded, to table the request. VOTE: Ayes 2, Nays 1, Printup opposed, Dankey and Walsh abstained. Page 4 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA Barnhart reviewed his Staff memorandum dated August 14, 2017, regarding a reduction or waiver of the fees associated with the ice arena internal improvements. Staff does not recommend a waiver of fees since these fees are established to pay city costs associated with development, including review and inspection costs. If the Council elects to reduce or waive the fees, Staff would recommend collecting the state surcharge and SAC fees. City Administrator Reeder asked if the City has local SAC and WAC fees. Barnhart stated he is not proposing or anticipating the City will charge any local SAC or WAC fees. Walsh noted he is on the board of the ice arena and that he will be recusing himself from voting on this item. Walsh noted there are one school representative and three Youth Hockey Association representatives also on the board. Walsh stated the whole building was constructed using private funds approximately 20 years ago. At that time certain items were not constructed due to a lack of funds and that they have now raised enough money to construct those items. Walsh stated the waiver of fees would be a benefit to the community since the ice arena is used by a number of residents. Dick Lewis stated he was appointed to be the school representative on the Hockey Rink Board. Lewis stated the board is asking the City Council to consider waiving some or all of the fees since the Youth Hockey Association is a nonprofit organization and that they have not been able to complete some of the necessary ongoing maintenance due to a lack of funds over the years. Crosby asked what types of improvements are being proposed in addition to a mezzanine. Lewis stated if the ice arena is downsized from Olympic to N -HL size, there would be an extra 15 feet, which will allow the construction of a mezzanine, which would accommodate a weight/exercise room, a wann viewing room, locker rooms, and study areas. Lewis stated the program has expanded and is very popular in Orono. Crosby asked if there is open skating allowed. Lewis stated it was originally set up to allow some open skating with hockey being given a priority. Dankey asked if the City has waived building permit fees in the past. Barnhart stated he does not recall a waiver of other similar fees, but to his understanding generally those are not waived. Dankey asked if the building would be assessed the fees and not the school. Barnhart stated the land the building is on is owned by the school but the 501 (c)3 would pay the fees. Page 1 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. Lewis stated the land is owned by the school, is leased to Orono Ice Arena, which is a separate 50 1 (c)3 and governed by the board, and one of their primary users is the Orono Hockey Association. The Orono Ice Arena's 5 01 (c)3 would be paying the fees. Dankey stated she is worried about a precedent being set since there are other nonprofit organizations in Orono and not everyone is interested in hockey. Walsh stated the City is spending $150,000 out of their Park Dedication fees to construct a trail from Old Long Lake Road. Dankey stated this is a separate entity from the parks. Crosby stated the ice arena supports Orono schools and Orono hockey programs. Dankey commented there are softball, gymnastics, baseball, tennis, art, and other organizations in Orono. Seals stated the Council would have to be okay with doing it across the board, and that if they approve this, they would have to do it for all. Dankey stated she is not sure everyone in Orono wants to pay for hockey. Crosby stated this has a close tie-in with Orono Schools. Dankey stated the other organizations also have a close tie-in with the schools. Lewis stated one of the things the hockey group faces is that the other sports can be supported through the school more directly. Lewis noted the school is building a new activity center, which will primarily benefit soccer and other groups but not hockey. Seals commented they are also hearing that the lacrosse team is not benefitting from the new recreational center. Lewis stated there is plenty of area available for basketball, soccer, and other sports in the activities building. Crosby stated in his view it should be taken on a case-by-case basis. Walsh stated this is not unlike the Gillepsie Center where the City contributes $10,000 a year to support them since the City does not provide any senior citizen services. Walsh stated the Gillepsie Center is located in Mound. Seals stated that begs the question of whether the City is going to give money to the new recreation center. Walsh stated the recreation center is supported by the school. Printup stated his concern is that once the City starts going down this road is where it will end. Printup stated he has gotten great feedback about the hockey arena, which is great, but that Orono has kids that go Page 2 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. to Mound facilities and other recreational facilities. Printup stated in his view this will be precedent setting. Dankey noted the ice arena will not be used by everyone. Michael Luke, 1355 Tonkawa Road, stated he would like the City Council to think about where this began. Luke stated the community stepped up in a very big way in 1997 and built this arena, which benefitted the community. The community will continue to have an opportunity to use it. Luke noted when the ice arena board was initially set up, there was a representative from the City, the school, and the hockey association. Luke stated the concept began with the City and the school. Private donors have stepped up to help with the improvements, the school has provided some funding, and that they are asking the City to waive the fee. Lewis noted Mark Engelbretson was also a school board member at the time and Mayor Jabbour was also involved. Crosby stated he supports the waiver. Dankey stated if the City were willing to do this for other organizations, she might be more open to it, but that she is afraid of the precedent given the number of nonprofit entities in the City. Kevin Landgraver, Planning Commission representative, stated one option would be to put a line item in the city budget with a cap. Landgraver stated that way it is planned for across the board and would help this organization a little bit but would limit the City's exposure. Printup noted the City's budget has a line item for contributions to civic organizations. Printup stated he has brought up in the past about how it could be spread around a little bit rather than it going to one entity all the time. Printup stated he would be open to discussing whether that money should go to other organizations as well. Seals commented unfortunately the City is looking at a budget that is currently over and that they are attempting to reduce expenses. Reeder asked how the City Council would decide to split up the $ 10,000 if there are competing organizations. Crosby commented it could be on a first come, first serve basis. Seals stated the City could perhaps treat it as a grant process. Walsh noted this would not be a cash outlay but rather a waiver of revenue. Seals stated they could select a dollar amount that could perhaps be waived but that there would still be a cost to the City since Staff time would be involved. Ralph Kempf, 3675 Togo Road, stated he agrees that it is different to make a contribution to an organization in Mound than to waive a fee for something that is going on in Orono. Kempf stated he does Page 3 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 14,2017 7:00 o'clock p.m. not have any children but that he supports the schools, which is an important thing in a community. Kempf stated he also does not play hockey but that he would support it since it makes the community a better place. Kempf noted this will not be an annual application, and that if the historical society was doing the same thing, the City should do the same thing as well. Kempf stated the City Council should look at how it benefits the community rather than worrying about setting a precedent. Crosby commented it is a big plus for the community and that the Council has to look at things on a case- by-case basis. Crosby stated hockey is a big part of Orono and that he would be willing to waive the fee. Crosby moved to waive the fees for the ice hockey arena. MOTION DIED FOR LACK OF A SECOND. Seals stated one of the challenges of being on the City Council is getting the packet on Friday and needing to make a decision on Monday. Seals asked whether this item could be tabled rather than denying it outright. Crosby stated he is comfortable with tabling it to the next meeting. Dankey questioned why the organization cannot raise the money for the fees. Printup moved, Dankey seconded, to deny the waiver. VOTE: Ayes 2, Nays 1, Seals opposed and Walsh abstained. Dankey stated the question is what will not be ftinded by waiving the fees. Seals moved, Crosby seconded, to table the request. VOTE: Ayes 2, Nays 1, Printup opposed, Dankey and Walsh abstained. Page 4 of 4