HomeMy WebLinkAbout04-24-2017 Council PacketAgenda for Council Meeting Set for Monday, April 24, 2017, 7: 00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
The public is invited to address the council regarding any item on the regular agenda. If your topic is not
on the agenda, you may speak during the Public Comments section.
Roll Call
Pledge of Allegiance
Approval of Agenda
1. Consent Agenda — Consent agenda items are considered to be routine items to be enacted upon by
one motion by the City Council under this section of the agenda. Items on the Consent Agenda are
reviewed in total by the City Council and may be approved through one motion with no further
discussion by the Council. Any item may be removed by any Council Member, staff member or
person from the public for separate consideration. If you wish to remove any item from the
Consent Agenda, please state the item number and description of the item. Memos regarding each
of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet.
Consent Agenda
2. Council Meeting Minutes of April 10, 2017
3. Claims/Bills
4. Paperless Payroll
5. Backup Generators for Lift Stations #7 and #20
6. Stormwater Pond Assessments
7. Public Works Maintenance Worker Resignation and Recruitment
8. #17-3912 —Bruce Birkeland, 1298 Wildhurst Trail& Lot 3, Block Wildurst, Variances —Resolution
9. Appointment to Comprehensive Plan Advisory Committee
10. Special City Council Work Session for May 1, 2017
Public Comments — (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage
in discussion or take action on items presented at this time. However, the council may refer issues to
staff for follow up or consideration at a future meeting. Speakers should state their name and home
address at the podium before speaking.
Presentation
11. Lake Minnetonka Conservation District — Vickie Schleuning
Public Works/City Engineer Report
12. Fox Street Rehabilitation Award
13. 2017 — 2018 Street Maintenance
Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification
Agenda for Council Meeting Set for Monday, April 24, 2017, 7: 00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Planning Department Report
14. #17-3917 — James & Vicki Splinter, 4005 North Shore Drive, Variances — Resolution
Mayor/Council Report
City Administrator's Report
15. Implementation of Paperless Agenda System
16. First Quarter Financial Report
City Attorney's Report
Adjournment
Upcoming Events
2017
04-29-17 — Spring Cleanup, Saturday, 8:00 a.m. — 2:00 p.m.
04-29-17 —National Take Back Initiative, 8: 00 a.m. — 2: 00 p.m.
05-01-17 - Park Commission Meeting, Monday 6:30 p.m.
05-08-17 — Council Meeting, Monday, 7:00 p.m.
05-15-17 — Planning Commission Meeting, Monday, 6:30 p.m. (Wendy Dankey)
05-22-17 — Council Work Session, Monday, 5:00 p.m.
05-22-17 — Council Meeting, Monday, 7:00 p.m.
05-29-17 — Memorial Day, Monday, City Offices Closed
06-05-17 — Park Commission Work Session, Monday, 1:00 p.m.
06-12-17 — Council Meeting, Monday, 7:00 p.m.
06-19-17 — Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh)
06-26-17 — Council Work Session, Monday, 5:00 p.m.
06-26-17 — Council Meeting, Monday, 7:00 p.m.
07-03-17 — Holiday Observed, Monday, City Offices Closed
07-04-17 — Independence Day, Tuesday, City Offices Closed
07-10-17 — Council Meeting, Monday, 7:00 p.m.
07-11-17 — Planning Commission Meeting, Monday, 6:30 p.m. (Richard Crosby)
Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, Council Members Richard Crosby, 11, Wendy Dankey, Aaron Printup, and Victoria Seals.
Representing Staff were City Administrator Doug Reeder, Finance Director Ron Olson, Community
Development Director Jeremy Barnhart, Senior Planner Michael Gaffton, City Planner Melanie Curtis,
City Attorney Soren Mattick, and Recorder Jackie Young.
Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
Item Nos. 2-9, 12, 13, 14, 16, 17, and 18 were added to the Consent Agenda.
Crosby moved, Printup seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5,
Nays 0.
CONSENT AGENDA
*2. APPROVAL OF COUNCIL MEETING MINUTES OF MARCH 22,2017
Crosby moved, Printup seconded, to approve the minutes of the Orono City Council meeting of
March 22, 2017, as submitted. VOTE: Ayes 5, Nays 0.
*3. APPROVAL OF COUNCIL WORK SESSION MEETING MINUTRS OF MARCH 22,
2017
Crosby moved, Printup seconded, to approve the minutes of the Orono City Council work session
of March 22,2017, as submitted. VOTE: Ayes 5, Nays 0.
*4. APPROVAL OF CLAIMS/BILLS
Crosby moved, Printup seconded, to approve payment of the All Funds Account. VOTE: Ayes 5,
Nays 0.
*5. APPROVAL OF APPOINTMENT OF 2017 SEASONAL EMPLOYEES
Crosby moved, Printup seconded, to approve the appointment of the 2017 seasonal employees as
outlined in Staff's report dated April 10, 2017. VOTE: Ayes 5, Nays 0.
Page I of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
*6. ACCEPTANCE OF MOWING CONTRACT QUOTE
Crosby moved, Printup seconded, to accept the quotation from Shaughnessy Lawn Care, Orono,
Minnesota, for park mowing services for the 2017-2019 seasons in the amount of $57,900. VOTE:
Ayes 5, Nays 0.
*7. ACCEPTANCE OF NAVARRE GARAGE SIDING QUOTE
Crosby moved, Printup seconded, to accept the quotation from Atkinson Construction and Siding,
LLC, Delano, Minnesota, for residing the Navarre Water Plant Shed. VOTE: Ayes 5, Nays 0.
*8. ACCEPTANCE OF SAGA HILLS PARK IMPROVEMENT PROJECT QUOTE
Crosby moved, Printup seconded, to accept the quotation from Minnesota Native Landscapes for
clearing trees from and planting 4.5 acres of hilltop area of Saga Hill Park with native plants and
grasses in the amount of $19,597.50. VOTE: Ayes 5, Nays 0.
*9. JOINT USE DOCK LICENSES RENEWALS FOR 2017 — RESOLUTION NOS 6738 thru
6746.
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6738 thru 6746, a Resolution
Establishing Policy Regarding Certificate of Survey Requirements for Joint Use Dock Licenses.
VOTE: Ayes 5, Nays 0.
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6738 thru 6746, a Resolution
Directing Staff to Issue a Joint Use Dock License to Bohns Point Lane Homeowners, Forest Arms
Country Club Addition Homeowners Association, Inc., Foxhill Homeowners Association, Kelly
Cove Homeowners Association of Orono, Minnetonka Power Squadron, Pheasant Lawn
Homeowners Association, Pirates Cove Homeowners Association, Tonkawa, Inc. Property Owners
at 460, 500, and 550 Tonkawa Road, Victoria Estates Homeowners Association, and Walter's Port
Maintenance and Improvement Association, subject to conditions noted herein for the period of
January 1, 2017, to December 31, 2017. VOTE: Ayes 5, Nays 0.
PUBLIC COMMENTS
Richie Anderson, 3205 Crystal Bay Road, noted the City of Mound has recently set limits for Level III
sex offenders at their March 14 meeting. A similar ordinance was enacted by Orono back in February of
this year. Anderson thanked the Orono City Council for being proactive and adopting that ordinance.
Walsh noted he attended the Lake Minnetonka mayors meeting and that the Mayor of Mound indicated
that they followed Orono's leadership in this matter.
Page 2 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
PUBLIC COMMENTS
Tim Johnson, 1432 Shoreline Drive, addressed the City Council regarding a complaint he recently filed
against the marina property located next to him. Johnson indicated there are two residentially zoned
properties and two commercially zoned properties next to his property that are owned by the marina.
Over the last couple of years, there have been a number of conversations had regarding the properties,
with the City Council requesting the property owner not store any commercial items on the residential
property located next to him. That property owner has continued to do so. Johnson stated he has hit the
end of his rope when that property owner piled up over 1,000 feet of commercial dock on the residential
property. Johnson stated someone absolutely would not do that to their residential neighbor if they had
any respect for them.
Johnson indicated he submitted a complaint through Staff and that the property owner was given the
opportunity to take 30 days to remove the dock. Johnson noted this is a site that has been asked on
numerous occasions to clean up the property.
Johnson stated he would also like to lodge another complaint that the marina is storing other equipment
on the residential property in addition to the docking. Johnson stated in his view he does not think it is
reasonable to give the marina all this time to remove the items so they can have an auction to sell it. The
marina could store those items on their commercial property. Johnson stated the marina has a number of
choices regarding the storage, with one being off-site storage.
Johnson noted he did contact Staff and let them know that two additional neighbors have contacted him
about the situation. Johnson stated in his view that site should be given a written notice since it will help
document a pattern of behavior on the property and that he would like the City's help in cleaning up this
site.
Crosby asked what other items besides the docking has been left there.
Johnson indicated there is some tractor equipment and things that are used for the commercial site that
has been stored there for quite some time. Johnson stated he pulled the file on another marina in Orono
where a neighbor complained about some items and in that situation the City of Orono sent that marina
owner a certified letter with an immediate demand for change. Johnson stated the City is treating two
marinas differently and that he is not sure why. Johnson stated it is important to be consistent as a City
and that he wanted it to bring it to the Council's attention.
Page 3 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
PRESENTATION
10. LONG LAKE FIRE DEPARTMENT ANNUAL REPORT FOR 2016
Chief James Van Eyll provided the Orono City Council with a review of the Fire Departments 2016
annual report. Van Eyll stated the Fire Department's mission statement remains the same, which is to
enhance the quality of life and unique character of our protection area by providing excellent community
risk reduction, fire and rescue services through prevention, education, preparedness and response. In
addition, the Fire Department's vision statement has not changed. Van Eyll noted the value statement is
something that was added last year and reads as follows: "We embrace our fire service responsibilities to
our community through R.I.T.E. Values — Respect, Integrity, Teamwork and Excellence."
The leadership and organizational chart of the fire department remains basically the same as in prior
years. The administration side handles the building and grounds. There are currently 31 active members
in the department, with one on military absence. All members are currently or will be Firefighter I or 11
state certified, First Responder or EMT certified, and HazMat Operations certified.
Van Eyll noted the Fire Department lost two members with 41 and 42 years of experience respectfully,
which has had a negative impact on the daytime response. In total the Fire Department lost 119 years of
experience last year due to retirements. There are now seven new probationary members and eight
members who came off probationary status in 2016. Van Eyll indicated it takes between three to five
years to get an initial recruit to the point where they are capable of doing all the duties without being
monitored in some fashion.
Van Eyll reviewed the facilities and equipment for Station I and Station 2.
Total 2016 emergency call activity was 410 calls, with Orono having 326 incidents. OverallOrono
experienced 18 fire calls, 67 rescue and emergency medical calls, 54 hazardous condition calls, 15 service
calls, 95 good intent calls and 77 false alarms. Van Eyll noted in 2016, Orono had three fewer
emergency calls than in 2015. In addition, there was a total of 31 calls for mutual aid in 2016.
The average response time for Long Lake was just over 7 minutes and Orono was 6 minutes and 53
seconds. Overall the response time for the Fire Department was seven minutes and 35 seconds, which
also includes the calls for mutual aid. There was an average of 11.35 members who responded per call,
with 62 percent of the calls happening between the hours of 0600 to 1800. Total call hours in 2016 was
5,667, with Orono having 4,085 hours or 72.08 percent of the total.
Page 4 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
10. LONG LAKE FIRE DEPARTMENT ANNUAL REPORT FOR 2016 (Continued)
Fire Department goals for 2016 include the following:
- Consolidation of fundraising activities to one day except for the pancake breakfast.
- Creating a LLFD Cloud Drive
- Find a location for B I on Lake Minnetonka
- Create a better way to track items that are being done and that need to get done around the
stations.
- Lexipol and other SOPs need attention to completion.
Training goals for 2016 included additional officer training, driver/pumper training, training with
simulators from HTC, training with OPD, schools, churches and businesses on active shooter/MCI, and
possibly changing training hours to daytime. Manager training goals include highway 12 training,
backseat crew training, FF leading training, outside agency training, leadership/new officer training, and
online training and access to training records.
Training goals for 2017 include Highway 12 training, backseat crew training, FF leading training, outside
agency training, leadership/new officer training, and online training and access to training records.
Overall Fire Department goals for 2017 include finding a dock for Boat 11, clothing SOP, implementing a
mentorship program, volunteer hour SOP, and automation of percentages.
The top responders for Station I were Tom Aldrich, Kelly Shaughnessy, Tom Lunieski, Jim Elder, and
Pat Cotton. Top responders for Station 2 were Scott Spinks, Chris Adams, Shane Gardner, Phil Steahl,
and Ted Woychich.
Van Eyll noted the majority of the calls were received on Wednesday, with the majority of those calls
being received in July, followed by August and then May.
2016 team activities included the Excelsior boot hockey tournament, an air climb, a chili cook -off, the
New Germany softball tournament, Maple Plain water ball, and the Orono Police Department versus the
Long Lake Fire Department softball game. Activities for 2017 include the LLFD Memorial 5K run,
which is scheduled for July 29; Kids Day on October 9; and SBB Toy and Food Drive on December 2.
Printup noted construction on Old Highway 12 begins on Tuesday. Printed asked whether there is
anything the City can do to assist the Fire Department with the impacts from the road construction.
Van Eyll suggested the City strongly encourage the contractors to keep at least one lane open as wide as
possible at all times.
Walsh asked if there were more ice calls this past year than normal.
Page 5 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
10. LONG LAKE FIRE DEPARTMENT ANNUAL REPORT FOR 2016 (Continued)
Van Eyll indicated there was not and that ice rescue calls were actually down in 2016 from previous
years. Van Eyll stated the signs erected by the Sheriff s Department have helped alert people to the ice
conditions.
Walsh noted the City is currently working on a new 20 -year contract and that will be on the City
Council's agenda at some point in the coming months. In addition, the Fire Department is looking at
purchasing a new fire truck.
Van Eyll stated the Fire Department had three different manufacturers' present proposals to them and that
they are working through the Houston Galaxy Purchasing Consortium in order to obtain a better price.
The City Council thanked Fire Chief Van Eyll for his fine work and the work of the volunteer firefighters.
11. STATE LEGISLATURE UPDATE — SENATOR OSMEK
Senator Dave Osmek addressed the City Council regarding the 2016 legislative year. Osmek noted he is
the chair of the Energy and Utilities Committee and also serves on the Transportation Investment and
Local Government Committees.
Osmek stated since he was here last, Highway 12 was reopened with the jersey barriers and that he will
continue to work on improving Highway 12. Osmek stated additional funding for Highway 12 is
included in the transportation and bonding bills and that he is hopeful they can get it through in this
session. Osmek noted the Senate has a bonding bill but that the House currently does not. Osmek
commented he is optimistic they can get the transportation bill out of committee and that he will be
advocating for the Highway 12 improvements. Osmek noted there are a certain number of people that do
not believe in earmarking transportation funds but that he considers it a public safety matter.
Osmek indicated he has also been working on small cell technology guidelines with the telecom
companies and the League of Minnesota Cities. Osmek stated involving the League of Minnesota Cities
is important on this bill because they are representing the cities' right-of-ways where the telecom
companies want to install 5G. Osmek stated going from 4G to 5G is a huge jump in technology and that
the equipment will be installed within the rights -of -ways, which are governed by each city's permitting
process. Osmek stated it is important for each city to be able to obtain control over their rights -of -ways
rather than allowing the telecom companies unfettered access to that area.
Page 6 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
11. STATE LEGISLATURE UPDATE — SENATOR OSMEK (Continued)
Osmek reported the MN Senate did get the on-mibus funding bills completed last Tuesday but that they
have to clean up a few things prior to it going to vote. Osmek noted there is a Metropolitan Council
refonn bill on the floor currently, with one of the requirements being that the people on the Council must
be elected officials.
Osmek noted he was contacted recently by a constituent regarding a concrete crushing operation in
Orono. Osmek stated the contractor went through the DNR to obtain permitting, which was perfectly
appropriate, but any activity that goes on at the site is under the jurisdiction of the City of Orono. Osmek
stated the City can place whatever restrictions they feel are necessary on the operation and the contractor
must comply with them.
Crosby thanked Senator Osmek for addressing the Highway 12 situation and helping obtain the funding
for the jersey barriers.
Osmek stated support from the Highway 12 Safety Coalition was very helpful.
Printup asked when the 2017 legislative session comes to a close.
Osmek stated by state statute they have to adjourn by midnight on May 22.
City Attorney Mattick commented there seems to be a number of local control issues that are before the
MN Legislature this year, such as the small cell technology. Mattick stated as it relates to the small cell
legislation, it is his understanding those pushing through the original language took local control
completely out of the bill. Mattick stated some communities are moving forward with agreements.
Mattick asked if there is something in place that leaves those agreements in place or whether it would be a
matter of codifying by statute those agreements.
Osmek stated the reason the bill looked the way it did originally was that it was brought forward by the
telecom companies. As the process continued to unfold, the telecom companies were informed that the
cities would be in charge of the permitting aspect of it. In addition, the League of Minnesota Cities has
compiled some language regarding the costs and value that cities will experience. Osmek noted nothing
in the bill would exclude or change any contracts or agreements that have already been completed or
come after the fact.
Osmek stated the formula that was arrived at included the cost of the pole the equipment would be
attached to, the number of providers that will be on the pole, and the number of years the equipment will
be on the pole. Osmek noted this equipment will not be located on cell phone towers and that eventually
those cell phone towers will go away.
Page 7 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
11. STATE LEGISLATURE UPDATE — SENATOR OSMEK (Continued)
Mattick asked whether cities would be required to install the equipment on their poles.
Osmek stated that would be covered under the City's permitting process, which would allow the City to
pick the color of the equipment and also limit the amount of equipment on each pole.
Osmek noted there were also some reverse referendums that were being discussed but they have not
gotten much traction at this point. Osmek stated incorporating a reverse referendum into a city's budget
would be very difficult and that it is important to understand the ramifications.
Seals commented the Metropolitan Council was brought up by a number of residents during the campaign
season. Seals asked whether there are things that people are doing to try to change of the scope of the
Metropolitan Council.
Osmek stated the Metropolitan Council was created back in the 1960s to deal with the sewers but that
their duties have slowly expanded over the years to deal with buses, housing, trains, and water treatment.
Osmek commented there are a lot of different options to deal with the Metropolitan Council and that they
will need to be explored and discussed further.
Walsh commented the Metropolitan Council is the only governing body in the country that does not have
elected officials on it.
The City Council thanked Senator Osmek for his legislative report.
I all .4 q 141LIAT111) 9 11*1310"WA 30141,213 04 'A tll 04 03 :141
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PLANNING DEPARTMENT REPORT — Denise Leskinen, Representative
*12. #17-3907 UGORETS 8098, LLC, 2500 SHADYWOOD ROAD, CONDITIONAL USE
PERMIT: PERMANENT DOCK IN FLOODPLAIN — RESOLUTION NO. 6748.
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6748, a Resolution Granting a
Conditional Use Permit Pursuant to Municipal Zoning Code Sections 78-1118(c), File No. 17-3907.
VOTE: Ayes 5, Nays 0.
Page 8 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
*13. #17-3908 ROMAN ZHUK OF CUBE, INC., 3320 NAVARRE LANE, VARIANCES FOR
LOT AREA, LOT WIDTH — RESOLUTION NO. 6749.
Crosby moved, Printup seconded, to adopt Resolution No. 6749, a Resolution Granting Variances
to Orono Municipal Zoning Code Section 78-350 for Property Located at 3320 Navarre Lane.
VOTE: Ayes 5, Nays 0.
*14. #17-3909 KEN AND SHERALYN SADDLER, 2755 ETHEL AVENUE, VARIANCES FOR
LOT AREA AND LOT WIDTH — RESOLUTION NO. 6750.
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6750, a Resolution Granting
Variances to Orono Municipal Zoning Code Section 78-350 for Property Located at 2755 Ethel
Avenue, File No. 3909. VOTE: Ayes 5, Nays 0.
15. #17-3912 BRUCE BIRKELAND, 1298 WILDHURST TRAIL AND LOT 3, BLOCK
WILDHURST, VARIANCES
Curtis stated the applicant owns three lots of Wildhurst Trail. Two of the lots are the subject of this
application. Currently Lot 2, located at 1298 Wildhurst Trail, is a lakeshore lot and the unaddressed Lot 3
is a non-lakeshore lot. An application for a subdivision exemption was submitted to permit an
administrative lot line rearrangement between the two properties in order to reconfigure Lot 3 as a
lakeshore lot.
Based on the information provided, there does not appear to be sufficient width at the ordinary high water
level and at the 75 -foot setback as required by the Code to support the new lake lot. Further, the existing
home on Lot 2 reduces options and will likely require a side setback variance. New nonconformities are
not to be created. Therefore, variances are necessary to process the lot line adjustment.
The Planning Commission held a public hearing at their March meeting and reviewed the application.
The Planning Commission felt the request was reasonable but they struggled with the lack of practical
difficulty as needed to support the variance. The Planning Commission voted 5-0 to recommend denial.
The Commission further recommended the applicant provide additional practical difficulties analysis
supporting their request.
Comments from the public were received regarding this application and have been included as an exhibit
to the Planning Commission report. Additional comments were made at the meeting and the minutes of
the Planning Commission meeting provide more detail on those comments.
Page 9 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
15. #17-3912 BRUCE BIRKELAND, 1298 WILDHURST TRAIL AND LOT 3, BLOCK
WILDHURST, VARIANCES (Continued)
Staff has received a revised practical difficulty form from the applicant. Staff does not feel they
adequately support the variances requested. Tonight the Council has the option to refer the application
back to the Planning Commission or to make a decision based on the new information submitted by the
applicant.
Curtis noted the lots are currently conforming. Therefore Staff recommends denial of variances for lot
width to create the new lakeshore lot. If the applicant is able to show both lots can meet the required 140 -
foot standard at the 01-IWL and at the 75 -foot setback, Staff would support a side setback variance for the
existing home if it is needed.
Tonight the Council should direct Staff to draft a resolution regarding their decision for consideration at
their April 24 meeting or refer the matter back to the Planning Commission.
Printup commented it seemed like the Planning Commission felt this was reasonable but that there were
some questions about the practical difficulty.
Walsh stated the practical difficulty statement was not filled out correctly and that the Planning
Commission recommended the applicant take another look at that.
Walsh stated to his understanding the applicant has owned this property for 50-60 years and that there
was a channel that was dredged out a long time ago that created a weird 75 -foot setback. Walsh stated if
you look at the arc of the 75 -foot setback, there is 140 feet of width distance on the outside of the arc with
a small setback issue with the existing house. Walsh stated to his knowledge the setback gets within three
feet of the house instead of ten feet due to the nature of the lots. Walsh stated the goal is to see if the City
Council can figure out how to make these things work better.
Printup asked whether the lot line was adjusted so the two lots were conforming.
Curtis stated the way the surveyor has measured the width at the 75 -foot setback is on the outside of the
curve or arc to the upland side, and the way the Code requires lakeshore lots be measured is a straight line
at the location where the 75 -foot setback hits both property lines. Curtis stated the way it is measured
takes advantage of the awkward shape of the shoreline
Walsh stated obviously you could not measure from the inside of the arc because then you would be
within the 75 -foot setback. Walsh stated the channel is one of the structural in nature issues that causes a
practical difficulty by creating this strange arc.
Page 10 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
15. #17-3912 BRUCE BIRKELAND, 1298 WILDHURST TRAIL AND LOT 3, BLOCK
WILDHURST, VARIANCES (Continued)
Crosby asked how wide the inlet is.
Birkeland indicated roughly 35 feet.
Walsh stated the City looked at similar issues with Mooney Lake with regards to the average lakeshore
setback. Walsh stated they could make the line ten feet away from the house but then they would have
140 from one side and 132 from the other side on the outside of the arc. Walsh commented he would
rather have the width correct but that there are some difficulties to work with due to the shape of the lot.
Birkeland stated there is also a long point that goes down nearly to the shoreline. Birkeland stated there is
plenty of room to build a house but that someone constructed the house five feet to the south a long time
ago. Birkeland indicated they are attempting to create two lots with access to the lake and that it makes
sense to measure it there when you look at the lot.
Walsh commented it makes the lots better for the City. Walsh asked if the applicant has a preference for
having the line four feet from the house or ten feet from the house.
Birkeland indicated they are fine either way and that they would accept whatever the Council decides.
Birkeland stated he is not sure at this point if the house will be torn down.
Printup stated the Council cannot speculate on whether the house will be torn down.
Walsh noted if they tear the house down, it would need to be 10 feet from the line.
Crosby stated he would start with ten feet.
Seals asked what the issues are with each option.
Curtis stated basically the City is taking two lots that are currently conforming and potentially creating
two nonconforming lakeshore lots for the purpose of creating one additional lakeshore lot, which is
Staff s concern.
Crosby asked what would be nonconforming under Option 2.
Curtis stated the width is not measured correctly. Curtis pointed out the green line is where the width
should be measured from according to City Code and that both lots would be nonconforming under
Option I and Option 2.
Page 11 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
15. #17-3912 BRUCE BIRKELAND, 1298 WILDHURST TRAIL AND LOT 3, BLOCK
WILDHURST, VARIANCES (Continued)
Walsh stated the inlet created the weird arc and that the options came up after the Planning Commission
meeting. Walsh pointed out the applicants would have to build past the purple line to be conforming as
measured by Staff.
Birkeland stated their surveyor indicated he has measured it this way for a long time.
Curtis stated the surveyor read the definition a different way from Staff and that very few lake lots are
created in the City.
Seals asked what option Staff would prefer.
Curtis stated Staff would prefer not creating nonconforming lots.
Seals asked if the Planning Commission representative had anything to add to the discussion.
Denise Leskinen, Planning Commission representative, stated they had a lengthy discussion on this
application regarding the practical difficulty and that their preference was not to create nonconforming
lots. Leskinen stated the I 0 -foot side setback variance was less of an issue than creating two
nonconforming lots. Leskinen stated the reason the Planning Commission recommended denial was due
to the lack of a practical difficulty since it seemed that the only practical difficulty was economic in
nature and that it was not within the scope of the Planning Commission's authority to recommend
approval.
Walsh noted the applicant had indicated at the Planning Commission meeting he did not write the original
practical difficulty.
Birkeland stated he wrote it and that he was mistaken at the Planning Commission meeting. Birkeland
commented some of the questions were ambiguous to him and that he is simply attempting to make the
lots more useable. Birkeland stated the money aspect is important and that they have owned it for 51
years and have paid taxes on it. Birkeland stated he is not sure why they drew it like that.
Walsh stated in the end the physical characteristics of the land were not addressed in the practical
difficulty statement.
Birkeland commented he is not a developer and that they seemed to be more statements rather than
questions.
Printup stated if there can be two conforming lots, he would be less concerned with the variance.
Page 12 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
15. #17-3912 BRUCE BIRKELAND, 1298 WILDHURST TRAIL AND LOT 3, BLOCK
WILDHURST, VARIANCES (Continued)
Birkeland stated the way it is currently drawn, they are not conforming, and that he would leave it to the
City Council to tell him how they would like the lines drawn.
Curtis stated Staff took the two options that the applicant provided rather than working through all the
geometry. Curtis stated if the applicants can make that work, they can provide a revised survey.
Crosby asked if they know that would work.
Curtis indicated they do not. Curtis stated if the location of the current home is ignored, they could
potentially create two conforming lots.
Walsh stated the line would have to go through the house.
Birkeland stated it was unfortunate they constructed the house where it currently is but that the lots are
over two acres.
Seals commented she is fine with it as long as they are not building within the 75 -foot setback to help
protect the lake and that the lots are within the 1 -acre parameters.
Dankey stated if the house was removed, there is a chance both lots would be conforming.
Birkeland noted if the house is removed, that will change all the setbacks and then they will have to
construct the homes further back.
Walsh pointed out the average lakeshore setback is measured from the house on the adjoining lot.
Crosby stated if the house is removed, it would give them more flexibility to create two conforming lots;
and that he would consider sending it back to the Planning Commission if two conforming lots can be
created. Crosby stated the question is whether the applicants want to keep the existing home.
Walsh noted the applicant would need to be conforming with the green line. Walsh stated the practical
difficulty is that inlet but they still have to meet the setbacks.
Crosby asked what the total area is of the lots.
Curtis indicated the top lot is shown as 1. 11 total acres and Lot 3 is 1.3 total.
Walsh asked if the City can set the average lakeshore setback tonight for the existing house.
Page 13 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
15. #17-3912 BRUCE BIRKELAND, 1298 WILDHURST TRAIL AND LOT 3, BLOCK
WILDHURST, VARIANCES (Continued)
Mattick stated that was not part of the public notification and that it would require a variance.
Walsh stated Option 2 keeps the 10 -foot setback and creates two I -acre lots. Walsh noted everything
would be built behind the 75 -foot arc and that the weird curve of the arc is creating a practical difficulty.
Walsh moved, Printup seconded, Application No. 17-3912, Bruce Birkeland, 1298 Wildhurt Trail,
to direct Staff to draft an approval resolution for Option 2. VOTE: Ayes 5, Nays 0.
*16. #17-3914 PHILLIP AND DARCY OTTO, 4116 HIGHWOOD ROAD, VARIANCE —
RESOLUTION NO. 6751.
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6751, a Resolution Approving a
Variance From Municipal Zoning Code Section 78-330, File No. 17-3914. VOTE: Ayes 5, Nays 0.
*17. #17-3915 LECY BROTHERS ON BEHALF OF CHARLIE AND NORA DAUM, 1920
FAGERNESS POINT ROAD, VARIANCES FOR LOT AREA, HARDCOVER AND SETBACKS
— RESOLUTION NO. 6752.
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6752, a Resolution Granting
Variances to Orono Municipal Zoning Code Sections 78-350, 78-1279, and 78-1680 for the Property
Located at 1920 Fagerness Point Road, File No. 17-3915. VOTE: Ayes 5, Nays 0.
*18. #17-3916 PETER ESKUCHE ON BEHALF OF FORREST BURKE, 1020 TONKAWA
ROAD, VARIANCES — RESOLUTION NO. 6753
Crosby moved, Printup seconded, to adopt RESOLUTION NO. 6753, a Resolution Approving
Variances from Municipal Zoning Code Sections 78-330 and 78-1279, File No. 3916. VOTE: Ayes
5, Nays 0.
19. #17-3919 AMIR AND ASHLEY MEHBOD, 2625 NORTH SHORE DRIVE, VARIANCE —
RESOLUTION NO. 6754.
Curtis stated the applicants are requesting a lake setback and a 75 -foot hardcover variance in order to
construct a 8' x 29.5' addition to the home. The addition would add 93.2 square feet of hardcover to the
0-75 foot zone and be located 64 feet from the lake. The house is currently, at its closest point, 30 feet
from the lake.
Page 14 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
19. #17-3919 AMIR AND ASHLEY MEHBOD, 2625 NORTH SHORE DRIVE, VARIANCE —
RESOLUTION NO. 6754. (Continued)
In March the Planning Commission held a public hearing and reviewed the application. They
recommended on a vote of 5-0 to approve the variances conditioned upon the applicant installing
plantings to screen the addition from the lake.
Comments in support of the project were received and have been included in Council's packet.
Staff recommends approval of the application. The City Council should consider a motion to adopt or
amend the approval resolution.
Seals stated she is always leery of things that are within the 75 -foot setback and that she wanted to hear
Staff s report. Seals stated she is fine with the request.
Crosby asked what the hardcover level is at.
Curtis indicated it is 15 percent with the addition.
Seals moved, Dankey seconded, to adopt RESOLUTION NO. 6754, a Resolution Approving
Variances from Municipal Zoning Code Sections 78-1279 and 78-1680, File No. 17-3919. VOTE:
Ayes 5, Nays 0.
20. #17-3920 CITY OF ORONO, TEXT AMENDMENT: SURVEYS AND SITE PLANS —
ORDINANCE NO. 189, Third Series.
Barnhart stated the draft ordinance is intended to address surveys and site plans.
The draft ordinance does the following:
Identifies and stipulates the requirement of either a site plan or a certified site plan. A certified
site plan, required for new principal buildings, additions to principal buildings, or grading
projects that otherwise require a permit, is a site plan prepared by an individual registered by the
state. Other projects including accessory structures/buildings, decks, minor grading does not
need to be prepared by a registered individual.
2. Clarifies when a foundation and as built survey is required, only for principal buildings.
Identifies the review process for commercial and industrial projects, directing Staff to make
decisions on site plan approval for permitted uses not requiring variances. Conditional Use
Permits and variances will continue to be reviewed by the Planning Commission and Council.
Page 15 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
20. #17-3920 CITY OF ORONO, TEXT AMENDMENT: SURVEYS AND SITE PLANS —
ORDINANCE NO. 189, Third Series. (Continued)
4. Provides for greater flexibility into what is required for a permit.
Requires property comers to be located, not necessarily the pins, the removal of which is not
uncommon.
Barnhart stated there is some risk that the improvement could be located in the wrong location without a
non -certified site. In addition, allowing uncertified site plans is expected to ease the permitting process
but may also increase impacts on adjacent properties, especially in areas where the lots are small. If the
Council is comfortable with that trade-off, Staff recommends adoption of the ordinance as drafted.
Dankey asked whether this will cause more work for Staff.
Barnhart stated it will require different work on the part of Staff. Currently Staff works with the applicant
to develop adequate surveys or comprehensive plans, and the hope is that that time will be shifted into
actually reviewing the building permit.
Walsh stated the goal is to make the permitting process easier for people and that there currently is no
flexibility with surveys regardless of the cost of the project. Walsh stated this ordinance will allow some
flexibility on smaller projects and be less of a financial burden.
Printup stated requiring an expensive survey on a $500 deck does not make sense and that this is a good
change.
Printup moved, Seals seconded, to adopt ORDINANCE NO. 189, Third Series, an Ordinance
Amending the Code of Ordinances Pertaining to Surveys and Site Plans, When They Are Required,
and the Review Process. VOTE: Ayes 5, Nays 0.
21. #17-3921 CITY OF ORONO, TEXT AMENDMENT: ESCROW AGREEMENTS AND
FINANCIAL GUARANTEES — ORDINANCE NO. 190, Third Series
Barnhart stated the purpose of this item is to amend the ordinance to modify the requirements for
financial guarantees and escrows. City Code currently requires a security in the amount of 125 percent of
the value of the improvements for site plans, which could imply that the City is either completing or
guaranteeing the work, which the City will not do. The draft ordinance removes that provision.
Page 16 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
21. #17-3921 CITY OF ORONO, TEXT AMENDMENT: ESCROW AGREEMENTS AND
FINANCIAL GUARANTEES — ORDINANCE NO. 190, Third Series (Continued)
The ordinance also modifies the language to only require as -built surveys for principal buildings. An as -
built survey is intended to guarantee that the structure and all other improvements are consistent with the
approved plans. In addition, the draft ordinance also modifies/clarifies the requirement that owners must
pay costs incurred as part of their project.
Under the new ordinance, the City will no longer require escrow agreements and incorporates language to
include in the permits and applications to negate the need for this separate document.
Staff recommends adoption of the ordinance as presented.
Printup asked if the City can assess someone if they do not pay the costs incurred by the City.
Mattick stated in order to assess something, it must be against the property owner, and a lot of times the
applications are made by a builder or an architect. Mattick stated the costs are usually not paid if the
project experiences problems and typically the property owner is not aware of the outstanding costs.
Mattick stated there is language that allows the City to assess those fees, but that there will be some
exposure. Mattick stated he is not sure at this point whether it will help the City or not.
Mattick noted approximately ten years ago Orono had a difficult time collecting on these fees and the
City was left on the hook for several hundred thousand dollars, which was why the current ordinance was
put in place. Mattick stated to his understanding the system in place has been working but that it is a
balancing act between protecting the City's financial stake and being fair to the consumer.
Walsh stated these code issues involve philosophical discussions and that they are trying to make the
ordinances fair to the 85 percent of people who comply with the laws rather than penalizing them. Walsh
stated the City will be handling the other 15 percent differently.
Walsh stated if someone wants a certificate of early occupancy, a person with a $100,000 house has to
pay the same amount of money as the person with a $300,000 house, which results in a greater burden
being on the smaller property owner. Walsh stated the City is attempting to balance the risk of allowing
people to get things done easier or quicker but that it does not guarantee the project will be done correctly.
Seals asked what neighboring cities do.
Barnhart stated escrows are not uncommon and that every city he has worked in has required an escrow.
Escrows are usually tied to pollution control or consulting fees and that Staff is not proposing to remove
financial guarantees for a temporary certificate of occupancy. Barnhart noted the Code Review
Committee will be reviewing the escrow amount that should be required.
Page 17 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
21. #17-3921 CITY OF ORONO, TEXT AMENDMENT: ESCROW AGREEMENTS AND
FINANCIAL GUARANTEES — ORDINANCE NO. 190, Third Series (Continued)
Walsh commented the City can go to a sliding scale escrow or a percentage to make it fairer.
Dankey moved, Crosby seconded, to adopt ORDINANCE NO. 190, Third Series, an Ordinance
Amending the Code of Ordinances Pertaining to Escrow Agreements and Financial Guarantees as
Part of Building and Site Plans. VOTE: Ayes 5, Nays 0.
22. #17-3923 CITY OF ORONO, TEXT AMENDMENT: LOT LINE ADJUSTMENTS —
ORDINANCE NO. 191, third Series
Barnhart stated in 2016, the City Council adopted an ordinance that allowed for the Staff certification of a
boundary line adjustment, provided both lots meet the minimum size and width requirements and no new
nonconformities are created.
Staff certification does not require time consuming public hearings or Planning Commission/Council
review. There are a number of nonconforming lots by virtue of their size and width that negate the
benefit of this ordinance to these properties. The draft ordinance allows Staff to certify new boundary
line adjustments provided no new non -conformities are created. Creation of any new lots would still go
before the Planning Commission.
Walsh stated this ordinance will give Staff more flexibility to certify lot line rearrangements. Walsh
stated some of the issues he has heard is if people know they have to go through the variance process,
they tend to walk away from those lots and not purchase them. Walsh stated that means the owner of the
lot has to reduce the price in order to compensate for that. Walsh stated the ordinance will not solve all
issues but that it will give the City a little more flexibility.
Crosby moved, Printup seconded, to adopt ORDINANCE NO. 191, Third Series, an Ordinance
Amending the Code of Ordinances Pertaining to Subdivision Exceptions. VOTE: Ayes 5, Nays 0.
23. #17-3924 CITY OF ORONO, TEXT AMENDMENT: REPEAL OF CONDITIONAL USE
PERMIT — ORDINANCE NO. 192, Third Series
Barnhart stated the purpose of this item is to remove a clause in the City's zoning ordinance pertaining to
the ability for neighbors within 1,000 feet to change or repeal a lawfully operating conditional use permit.
If 75percent of those neighbors petition the City, the Council has to review the CUP.
Page 18 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
23. #17-3924 CITY OF ORONO, TEXT AMENDMENT: REPEAL OF CONDITIONAL USE
PERMIT — ORDINANCE NO. 192, Third Series (Continued)
Barnhart stated the challenge with that clause is if you have a lawfully operating conditional use permit,
that permit runs with the land. A clause in the ordinance that appears to potentially allow the neighbors to
change that creates a false hope that the neighbors have the ability to do that. On the recommendation of
the City Attorney, Staff has removed that language to be more consistent with state statute.
Walsh stated an example of that was the church on Fox Street. A neighbor was having an issue with the
amplified noise and the City had to tell the resident that he does not have that ability to petition the City.
Walsh stated as a result, there is no good reason for that language to be in the ordinance, but the City
Council can include in the conclusions section of the resolution what the conditions are for those
conditional uses. Walsh stated the City Council would be able to review the conditional use permit if the
person is violating any of those conditions.
Mattick stated the findings and conclusions of the resolution are very important since the language of
ordinances tend to change over time.
Matt Johnson, 1432 Shoreline Drive, stated in his view, the City should always give neighbors hope that
they can change something that they are uncomfortable with. Johnson stated in reviewing the language, it
says that the conditional use permit should not be subject to periodic Council review for the purpose of
change or revocation unless such a review is one of the conditions of the original permit unless the actual
land use is determined to be a violation.
Johnson noted the language goes on to say that basically the City cannot do anything unless the property
owner gives the City that right or the City obtains a court order. Johnson stated to his understanding the
Planning Commission touched on this and that the ordinance is taking away the City's authority. Johnson
stated the City could have a marina that is allowed to have 20 rental boat slips but they could move up to
26. Johnson asked how the City goes about enforcing that change or if they receive a complaint.
Walsh stated that is why it is so important to cover that in the conditions of the conditional use permit
since state law already prohibits the language proposed to be deleted. The conditions give the City the
authority to enforce different items. Walsh stated they are just getting rid of the language that says the
resident can petition since that right does not currently exist and that it will be important in the future to
codify the conditions required as part of the conditional use permit.
Mattick stated the language that is being struck conveys false hope and is completely unenforceable.
Johnson stated he understands that but that the residents should always have hope that they can effect
change.
Page 19 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
23. #17-3924 CITY OF ORONO, TEXT AMENDMENT: REPEAL OF CONDITIONAL USE
PERMIT — ORDINANCE NO. 192, Third Series (Continued)
Mattick stated it would be a lot easier if it was as simple as knocking on the say and saying I am
inspecting, but it is not that simple. Mattick noted this very issue is before the Supreme Court right now
about what it takes to enter someone's property in the context of apartment rentals. Mattick stated he is
not aware of anything that allows the City to enter someone's property if they are denied entry.
Mattick stated in light of what is before the Supreme Court currently, if the Supreme Court changes the
rules, the City will be back revising this again. Mattick stated the language is just simply meant to be a
reflection of what the law is currently.
Seals asked if Mr. Johnson has concerns about the marina next to him not following their conditional use
permit.
Johnson stated the conditional use permit for the marina is very well written but not all conditional use
permits are well written and some are not enforced.
Seals moved, Crosby seconded, to adopt ORDINANCE NO. 192, Third Series, an Ordinance
Amending the Code of Ordinances Pertaining to the Review of Conditional Use Permits Upon
Neighbors Petition. VOTE: Ayes 5, Nays 0.
24. #17-3926 CITY OF ORONO, TEXT AMENDMENT: EXEMPTION FOR
GOVERNMENT SIGNS — ORDINANCE NO. 193, Third Series
Barnhart stated this is an ordinance that attempts to give governments the ability to erect signs on their
properties for government purposes. Currently City Code prevents signs from being erected by the City,
Hennepin County, and/or the State of Minnesota in the rights -of -ways, such as regulatory signs. This
ordinance attempts to clarify that government signs are exempt from the sign code.
Barnhart noted this issue came to Staff's attention by the Hennepin County Water Patrol. The Water
Patrol has identified a goal to install public service signs on the bridges. During the review process, Staff
realized the City had nothing to regulate those signs and technically they are prohibited. This ordinance
will allow signs for government agencies to be placed within the right-of-way.
Page 20 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
24. #17-3926 CITY OF ORONO, TEXT AMENDMENT: EXEMPTION FOR
GOVERNMENT SIGNS — ORDINANCE NO. 193, Third Series (Continued)
Hennepin County Sheriff Storms stated what they are looking for are some basic public safety signs that
can be installed to help alert people on the lake of approaching bad weather or other emergencies. Storms
noted the signs would be dimmable and at night they will either not be lit or dimmed to avoid annoying
the neighbors.
Crosby moved, Printup seconded, to adopt ORDINANCE NO. 193, Third Series, an Ordinance
Amending the Code of Ordinances Providing an Exemption for Government Signs in the Right -of -
Way. VOTE: Ayes 5, Nays 0.
25. ORONO PRESERVE — REQUEST FOR EARLY PERMITS
Gaffron stated Orono Preserve is a residential development under construction at the southwest quadrant
of Wayzata Boulevard and Old Crystal Bay Road. The developer and builder are requesting that building
permits be issued for two model homes prior to the internal road system reaching the minimum level of
completion required by the Development Contract.
Gaffron noted these two lots will not have direct access to Old Crystal Bay Road. Their driveways will
be onto the internal parallel road. A benn separates the two lots from Old Crystal Bay Road. The
developers have indicated that the two lots are accessible now by the yet -to -be paved gravel roadway and
that existing fire hydrants are within 400 feet of each lot, and they plan to have the roads completed and
paved by May 3 1.
Staff has the following concerns relative to this request:
Parking and traffic management relative to Old Crystal Bay Road and the immediate internal road
system.
2. Emergency access to the sites.
Impacts to the integrity of the gravel road base.
4. Establishment of existing and final grades for permit approvals.
Address and road signage identification for the sites.
6 Precedent -setting potential for any other subdivision that has one or more lots abutting an existing
public road.
Page 21 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
25. ORONO PRESERVE — REQUEST FOR EARLY PERMITS (Continued)
Staff s initial answer to the developer's informal request earlier this year was, no, that the City does not
issue permits before the initial lift of asphalt is in place. The subsequent formal request via letter has
prompted Staff to consider whether there are factors so unique to this specific proposal and location that
approval would not become precedent setting. In the past the City has consistently followed the
Development Agreement provisions.
Some potential justifications to approve the request might include accessibility of existing fire hydrants
and assisting the developer in their marketing efforts. Potential reasons to deny the request include the
potential need for road base reconstruction due to damage during home construction, weather conditions
that could impact drivability of the gravel road surface, and a potential conflict between home
construction traffic and parking.
Staff recommends denial of the request. If the Council chooses to grant approval, Staff recommends the
conditions outlined in Staff's report be attached to that approval.
Walsh asked whether the City has ever made an exception like this.
Gaffron stated he does not remember one.
Stephanie Simenstad, Project Manager with The Excelsior Group, LLC, stated there will be significant
access to both of these lots and also significant construction parking that will be out of the way of any
emergency vehicles. Due to a very wet fall, construction on the site was delayed and that they are
attempting to give David Weekly Homes the ability to have two model lots going. Paving is expected to
be completed by May 3 1.
Crosby asked what the distance is between Old Crystal Bay Road and these model homes.
Gaffron stated the fire hydrant is located across the street and with an 80 -foot right-of-way, it is probably
200 feet from that hydrant to either building.
Walsh stated the main issue is the structural integrity of the roads and that they will not know if there is
some failure of the road base until later.
Simenstad stated they do not plan on paving right over the existing gravel road and that the road will have
to pass a new roll test and all engineering standards prior to installations of the first lift.
Page 22 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
25. ORONO PRESERVE — REQUEST FOR EARLY PERMITS (Continued)
There were no public comments regarding this application.
Seals stated the fact that the City has not approved this type of request before, in her view the City should
stick with past practice.
Simenstad stated to her understanding Adam Edwards felt it was a reasonable request and that the memo
from Bolton & Menk was written last fall. Simenstad stated they are 45 days out from full pavement and
that this would give the builder 45 days to get a model lot under construction. Simenstad stated she
understands the point of not having done it before.
Walsh asked if Staff can comment on Adam's comments.
Gaffron stated Adam Edwards wrote the following: "From the Public Works/Engineering perspective, I
recommend approval of the request so long as appropriate safeguards are in place.
No occupancy is to be granted until the development improvements are completed and accepted
by the City.
2. The construction entrance and graveled roadway must be sufficient to handle both the
construction traffic as well as the parking for contractors working on the homes. No construction
traffic or parking on Old Crystal Bay Road or CSAH 112.
3. The roadway subgrade will be re-inspected/roll tested prior to paving."
Gaffron stated as long as they have the ability to handle the traffic onsite, the City Engineer is okay with
the request. Gaffron stated his experience has been that once there is damage to the subbase, it does not
always come out as good as you would like. Gaffron noted these will be public roads rather than private
and that the City will be maintaining it as opposed to a private association. Gaffron stated the other
concern is that it could be precedent setting.
Staff is recommending denial, but if there is a chance the Council will approve it, Staff would recommend
the conditions outlined in Staff s report be attached.
Walsh stated given the fact that it is a public road, the Council is here to safeguard the citizens and that he
does not think the City wants to allow a potential issue down the road. Walsh stated the City or developer
cannot help the fact that it was a wet fall but that the developer is expecting the road to be paved by
May 3 1, which is not that far off.
Page 23 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
25. ORONO PRESERVE — REQUEST FOR EARLY PERMITS (Continued)
Crosby stated he would also be concerned about access for emergency vehicles. If there is a wet spring, it
will be harder to get emergency vehicles in there. Crosby stated he also does not want to set a precedent.
Printup and Dankey indicated they are in agreement with everything that has already been stated.
Printup moved, Crosby seconded, Orono Preserve, to deny the request for early permits. VOTE:
Ayes 5, Nays 0.
MAYOR/COUNCIL REPORT
Seals stated she has nothing to report.
Printup commented he likes the new Consent Agenda heading on the Agenda.
Printup noted yesterday was the Long Lake Fire Department pancake breakfast and that it was the largest
crowd he has ever seen at this event. Printup stated Congressman Paulsen was there.
Printup stated with the construction on Old Highway 12, perhaps the Mayor and City Administrator could
reach out to Long Lake to see if there is anything the City can do to help out the business community.
Printup stated he likes the new sidewalk idea but that this project will cause a lot of disruption for a few
years.
Seals stated she is still getting residents calling about Highway 112 and asked whether there is anything
the Council can be doing.
Reeder stated at this point the City is pretty much locked into the design for Phase I and that there will
likely not be many changes.
Walsh stated he and Adam Edwards are working with Hennepin County on a few changes to Phase 2 of
the project.
Crosby encouraged the residents to support the local businesses along Highway 12 during the
construction process.
Dankey stated she had nothing to report.
Walsh reported he attended the Lake Minnetonka Mayor's meeting on Monday and that Senator Osmek,
Representative Hertaus, and Hennepin County Commissioner Jan Callison in attendance. Walsh noted
the Mayor for Mound did say they followed Orono's leadership on sex offenders.
Page 24 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
MAYOR/COUNCIL REPORT (Continued)
Walsh stated on Tuesday he will be attending the Western Cities mayors meeting.
Walsh noted the Lurton Park grand opening is scheduled for Saturday, April 29. Walsh stated he has
observed a lot of activity going on there since it was converted to a dog park.
Walsh noted April 30 is the Step -To -It -Challenge and that there will be a 2 -mile walk that day. Walsh
stated some of the Girl Scouts will be going on the walk with him.
Dankey stated the Drug Take Back day is scheduled for April 29 at the Public Works Building from
8 to 2 a.m.
CITY ADMINISTRATOR'S REPORT
Reeder reported the City received 38 applications for the city administrator's position and that those have
been reduced down to 13 applicants. Reeder stated the recruiting company would like to meet with the
City Council on April 17 or April 24 to talk about the surveys and the applicants.
Walsh suggested the representative attend the work session on April 24.
CITY ATTORNEY'S REPORT
Mattick stated in regards to concrete crushing operations, there are no permits necessary when a concrete
crusher is located in the right-of-way along a county highway.
Walsh stated it sounds like they will still need to follow the City's regulations.
Mattick stated on land that is owned and controlled by N4N/DOT, the City has very little control over the
operation. Mattick indicated the State is not bound by the passage of a law unless the words of the act
leave no doubt as to the intention of the legislature.
Mattick stated this is not an uncommon issue for cities but that different communities have had success in
approaching the state and notifying them when there is a problem. Mattick stated it is a little different
when it is located on private property and that the contractor is required to follow certain City regulations.
Mattick noted Senator Osmek has provided the contact at X1N/D0T if there is a problem with the
Highway 12 project.
Walsh stated the City could reach out and find out what restrictions are being placed on the contractor in
the event a citizen has a complaint.
Page 25 of 26
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 10, 2017
7:00 o'clock p.m.
CITY ATTORNEY'S REPORT (Continued)
Mattick indicated he will work with Staff on that item.
Walsh suggested the City send out an email about it as well or put the information on the City's website.
Mattick reported the City's ordinance on wind generators and solar was upheld on all counts by the Court
of Appeals. Mattick noted there is still one outstanding opinion that should be published sometime in the
next 30 day.
ADJOURNMENT
Printup moved, Crosby seconded, to adjourn the Orono City Council meeting at 9:38 p.m. VOTE:
Ayes 5, Nays 0.
ATTEST
Anna Carlson, City Clerk Dennis Walsh, Mayor
Page 26 of 26
AGENDAITEM
Item No.: 3 Date: April 24, 2017
Item Description: Claims/Bills
Presenter: Ron Olson Agenda Consent Agenda
Finance Director Section:
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
107161 to 107257, totaling $254,271.51.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
# 107273 City of Long Lake
$184,180.00
This is the billing for the Ist and 21 quarter fire services
provided by the Long Lake Fire Department.
# 107294 Hennepin County
$91,358.78
Payment to Hennepin County for work on Phase 1 of the
CSAH 112
# 107344 Waste Management
$7,780.12
Payment for recycling services for April. The RMO credit
is for the Recycled Material Offset. If the recycling market
stays strong and the City continues to receive the RMO.
Recycling fees will not need to be increased next year.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register
Prepared By:
.*YV
Reviewed By:
Approved By: NZ
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 4/11/2017 - 4/24/2017 Apr 20, 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
A 1 ELECTRIC SERVICE OF WA
04/24/2017
107261
20108
101-41900-403
Total 107261:
113.78
284.45
ADVANCED IMAGING SOLUTIO
04/24/2017
107262
INV130657
602-49450-401
ADVANCED IMAGING SOLUTIO
04/24/2017
107262
INV130657
101-41900-401
ADVANCED IMAGING SOLUTIO
04/24/2017
107262
INV130657
101-42110-401
Total 107262:
Water
64.00
GIS Mapping
Engineering
AED SUPERSTORE
04/24/2017
107263
267451
101-42110-228
Total 107263:
1,368.00
Fox Street
Fox Street
28,006.00
ANCOM TECHNICAL CENTER
04/24/2017
107264
68482
101-42110-240
Total 107264:
Shadywood Villas
Special Services
731.00
Water Supply Plan
BOLTON & MENK INC.
04/24/2017
107265
0201666
101-43280-304
BOLTON & MENK INC.
04/24/2017
107265
0201667
601-49400-304
BOLTON & MENK INC.
04/24/2017
107265
0201667
101-43170-304
BOLTON & MENK INC.
04/24/2017
107265
0201672
651-49910-304
BOLTON & MENK INC.
04/24/2017
107265
0201673
602-16500
BOLTON & MENK INC.
04/24/2017
107265
0201675
402-48057-304
BOLTON & MENK INC.
04/24/2017
107265
0201678
101-43280-304
BOLTON & MENK INC.
04/24/2017
107265
0201679
101-43280-304
BOLTON & MENK INC.
04/24/2017
107265
0201680
101-43280-304
BOLTON & MENK INC.
04/24/2017
107265
0201681
601-49400-304
BOLTON & MENK INC.
04/24/2017
107265
0201682
402-48056-304
Total 107265:
BRAD SCHOENHERR
04/24/2017
107266
BS041117
101-42110-437
BRAD SCHOENHERR
04/24/2017
107266
BS041117
101-42110-437
Total 107266:
BRAUNINTERTEC 04/24/2017 107267 B089625. 651-49910-304
Description Department Invoice
Amount
City Hall -Repair Receptacle on Air Conditioner Central Services 127.70
Training Reg- JOTA Conf-B Schoenherr & R Spence Police Department
JOTA Conf Lodging -B. Schoenherr & R. Spencer Police Department
Pond Sediment Sampling -GC
Storm Water
600.00
3,480.60
127.70
Printers 04/10/2017-05/09/2017
Sewer
56.89
Printers 04/10/2017-05/09/2017
Central Services
113.78
Printers 04/10/2017-05/09/2017
Police Department
113.78
284.45
AED Philips Pad Placement Guide
Police Department
267.21
267.21
Charges portable radios at PID 2
Police Department
141.50
141.50
701 Dickey Lane
Special Services
230.00
GIS Mapping
Water
64.00
GIS Mapping
Engineering
2,093.00
2017 Pond Assessments
Storm Water
78.00
2017 Sewer Improvements
1,368.00
Fox Street
Fox Street
28,006.00
15-3723 Lakeview
Special Services
518.00
Orono Preserve
Special Services
454�00
Shadywood Villas
Special Services
731.00
Water Supply Plan
Water
390.00
Watertown Road Phase 11
Watertown Road
417.00
Training Reg- JOTA Conf-B Schoenherr & R Spence Police Department
JOTA Conf Lodging -B. Schoenherr & R. Spencer Police Department
Pond Sediment Sampling -GC
Storm Water
600.00
3,480.60
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 4/11/2017 - 4/24/2017 Apr 20, 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
Description
Department
Invoice
Amount
Total 107267:
04/24/2017
107270
CF040417
101-42110-402
Carwash Squad#235
Police Department
3,480.60
BUDGET PRINTING
04/24/2017
107268
4138
101-42110-352
PD Reports
Police Department
141.40
Total 107268:
04/24/2017
107270
CF041017
101-42110-437
BCA -DMT Recert-2 Officers
Police Department
141.40
CAMPBELLKNUTSON
04/24/2017
107269
2717-OOOG.1
101-41600-307
Data Practices
Law/Legal Services
651.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-OOOG.1
101-41600-307
Gen Legal Review
Law/Legal Services
464.98
CAMPBELLKNUTSON
04/24/2017
107269
2717-004G-1
101-42110-307
Police Matters -03/20117
Police Department
775.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-115G-7
101-41600-308
Code Enforcement -3/2017
Law/Legal Services
366.50
CAMPBELLKNUTSON
04/24/2017
107269
2717-187G1
406-48706-307
HAZ Building 325 Crestview
170.50
CAMPBELLKNUTSON
04/24/2017
107269
2717-201 G-5
101-41600-307
Misc Record i ngs-03/2017
Law/Legal Services
780.28
CAMPBELLKNUTSON
04/24/2017
107269
2717-398G.8
101-41600-307
Land Registration
Law/Legal Services
279.00
CAMPBELL KNUTSON
04/24/2017
107269
2717-416G.1
406-48706-307
HAZ Building 3907 Cherry
48.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-471G.3
101-41600-307
Nygard Nuisance
Law/Legal Services
399.00
CAMPBELL KNUTSON
04/24/2017
107269
2717-472G.4
601-49400-307
Chlorine Release Matter
Water
201.50
CAMPBELL KNUTSON
04/24/2017
107269
2717-473G.3
101-41600-307
Johnson/Feldshon Matter
Law/Legal Services
4,193.86
CAMPBELLKNUTSON
04/24/2017
107269
2717-479G.1
101-43280-307
17-3898-2600 Wayzata Blvd
Special Services
75.00
CAMPBELL KNUTSON
0412412017
107269
2717-480G. 1
101-43280-307
17-3899-2060 Wayzata Blvd
Special Services
100.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-481G.1
101-43280-307
17-3900-1090 Heritage
Special Services
100.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-482G.1
101-43280-307
17-3903-2520 Shadywood
Special Services
100.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-483G.1
101-43280-307
17-3904-2090 Shoreline Drive
Special Services
100.00
CAMPBELLKNUTSON
04/2412017
107269
2717-484G.1
101-43280-307
17-3906-3472 Lyric Ave
Special Services
125.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-485G.1
101-43280-307
17-3911- 3245 Wayzata BvId
Special Services
125.00
CAMPBELLKNUTSON
04/24/2017
107269
2717-800G.1
101-42400-307
Staf Meetings -03/2017
Building & Zoning
821.50
CAMPBELLKNUTSON
04/24/2017
107269
2717-801G.1
101-41600-307
Council Mtgs-3/2017
Law/Legal Services
976.50
CAMPBELLKNUTSON
04/24/2017
107269
2717-802G.1
101-42400-307
B & Z Assistance -03/2017
Building & Zoning
527.00
CAMPBELLKNUTSON
04124/2017
107269
2717-803G.1
101-43280-307
Ordinace-03/2017
Special Services
728.50
Total 107269: 12.108.12
CARDMEMBEIR SERVICE
04/24/2017
107270
CF032617
101-42110-437
BCA -DMT Recert9 Officers
Police Department
675.00
CARDMEMBER SERVICE
04/24/2017
107270
CF040417
101-42110-402
Carwash Squad#235
Police Department
10.00
CARDMEMBER SERVICE
04124/2017
107270
CF0405017
101-42110-439
Bagels & Coffee -Hennepin Cnty Investigator Mtg
Police Department
88.93
CARDMEMBEIR SERVICE
04/24/2017
107270
CF041017
101-42110-437
BCA -DMT Recert-2 Officers
Police Department
150.00
CARDMEMBER SERVICE
04/24/2017
107270
CF041217
101-42110-437
Items for Police Comission Mtg
Police Department
23.46
CARDMEMBER SERVICE
04/24/2017
107270
CF041417
101-42110-439
Items Highway Clean & Meeting Supplies
Police Department
54.37
CARDMEMBER SERVICE
04/2412017
107270
CF041717
101-42110-240
20 Blankets -for Squads -Medical Calls
Police Department
243.29
CARDMEMBEIR SERVICE
04/24/2017
107270
R0040717
405-48500-575
Laptop for Planning Commission Testing
321.81
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 4/11/2017 - 4/24/2017 Apr 20, 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
CARDMEMBER SERVICE
04/24/2017
107270
R0041217
101-41300-489
CARDMEMBEIR SERVICE
04/24/2017
107270
R0041417
101-42110-221
CARDMEMBEIR SERVICE
04/24/2017
107270
R0041717
101-41110-439
CARDMEMBEIR SERVICE
04/24/2017
107270
S0040717
601-49400-404
Total 107270:
69.31
#223 -Test, inspect AC system, added Freon
Police Department
143.77
CECE S SIGNS
04/24/2017
107271
7318
602-49450-406
Total 107271:
#243 Oil change, filter, service
Police Department
42.74
#242 -Oil, Filter, service
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014589
101-42110-402
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014649
101-42110-402
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014664
101-42110-402
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014673
101-42110-402
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014679
101-42110-402
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014686
101-42110-402
CHUNKS LAKESHORE AUTO
04/24/2017
107272
0014688
101-42110-402
Total 107272:
CITY OF LONG LAKE
04124/2017
107273
00201394
101-42260-318
CITY OF LONG LAKE
04/24/2017
107273
00201394
101-42260-318
Total 107273:
CITY OF MINNETONKA BEACH
04/24/2017
107274
04042017
602-49450-387
Total 107274:
City of Orono Utilities
04/24/2017
107275
Q/1 -CH UB
101-41900-382
City of Orono Utilities
04/24/2017
107275
Q/1-CH&PD
101-41900-382
City of Orono Utilities
04124/2017
107275
Q/1 -GC UTIL
101-45210-381
City of Orono Utilities
04/24/2017
107275
Q/1 -POST 0
101-41900-382
City of Orono Utilities
04/24/2017
107275
Q/1 -PW UB
101-41900-382
Total 107275:
CITY OF WAYZATA
04/2412017
107276
Q/1-2017 WT
602-49450-387
CITY OF WAYZATA
04/24/2017
107276
Q/1-2017WT
601-49400-387
Description
Department
Invoice
Amount
Flowers For Employee Parent Furural
Administration
79.82
DVD Drive For Squad Room Computer
Police Department
49.49
Water -Walk with the Mayor
Mayor & Council
13.98
Window Blinds for Navarre Waterplant
Water
21.39
1,731.54
graphics LS #2
Sewer
50.00
1 st Quarter Water
Water
50.00
#223 -Oil, Filterm service, replace air filter
Police Department
69.31
#223 -Test, inspect AC system, added Freon
Police Department
143.77
#233 -Replace brake pads, oil change, filter, service
Police Department
311.17
#247 Pil change, filter service
Police Department
48.57
#243 Oil change, filter, service
Police Department
42.74
#242 -Oil, Filter, service
Police Department
42.74
#235 Oil, filter, service, Tire Rotation, Cabin air filter
Police Department
195.00
853.30
2017 -Q/1 -Fire Service Fire Protection Services 92,090.00
2017 -Q/2 -Fire Service Fire Protection Services 92,090.00
184,180.00
1 st Qtr 2017 Sewer service Sewer 116.00
City Hall 1 st Qtr UB
Central Services
293.23
CH & PID Ist Qtr UB
Central Services
307.72
Golf Course 1 st Qtr UB
Golf Course
149.62
Post Office I st Qtr UB
Central Services
165.10
PW 1 st Ort UB
Central Services
222.78
1,138.45
1 st Quarter sewer
Sewer
8,814.88
1 st Quarter Water
Water
4,256.73
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 4/11/2017 - 4/24/2017 Apr 20, 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
Description
Department
Invoice
Amount
Total 107276:
13,071.61
CLAIMFOX, INC.
04/24/2017
107277
30157886
101-42110-311
FSB Criminal FED pgs, Criminal Research Hrs, Cri
Police Department
40.45
Total 107277:
40.45
CORREY FARNIOK
04/24/2017
107278
CF040617
101-42110-439
Henn Cty chiefs lunch
Police Department
15.00
Total 107278:
15.00
CULLIGAN
04/24/2017
107279
107057
101-45210-403
APR/1 7 -softener service
Golf Course
20.60
Total 107279:
20.60
DAVE MARQUIS
04/24/2017
107280
2016-01177
101-22205
Escrow Refund -#2016-01177-885 Willow Dr
700.00
Total 107280:
700.00
DELTA DENTAL
04/24/2017
107281
APRIL 2017
101-15998
003722072- April/20117- Dental
371.00
DELTA DENTAL
04/24/2017
107281
APRIL 2017
101-21709
003722072- April/20117- Dental
2,371.50
Total 107281:
2,742.50
DOG WASTE DEPOT
04/24/2017
107282
150179
101-45200-223
Dog Waste Roll Bags-Lurton
Parks
234.00
Total 107282:
234.00
EARL F ANDERSON & ASSOC
04/24/2017
107283
0113908 -IN
234-45680-404
Orono Logo-Lurton Park
64.85
Total 107283:
64.85
ECM PUBLISHERS INC
04/24/2017
107284
479148
101-41900-352
SWPPP Meeting Notice
Central Services
53.64
ECM PUBLISHERS INC
04/24/2017
107284
479149
101-41900-352
Publish Ord 189
Central Services
441.04
ECM PUBLISHERS INC
04/24/2017
107284
479150
101-41900-352
Publish Ord 191
Central Services
89.40
ECM PUBLISHERS INC
04/24/2017
107284
479151
101-41900-352
Publish Ord 193
Central Services
65.56
ECM PUBLISHERS INC
04/24/2017
107284
479152
101-41900-352
Publish Ord 190
Central Services
143.04
ECM PUBLISHERS INC
04/24/2017
107284
479153
101-41900-352
Publish Ord 192
Central Services
113.24
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 4/11/2017 - 4/24/2017 Apr 20, 2017 11:18AM
Department Invoice
Amount
Water
Water
Police Department
Public Works Department
Central Services
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Golf Course
Water
Police Department
905.92
—1-
55.35
14.40
2.63
55.35
130.36
8.58
16.58
11.59
591.50
5,235.00
Check
Check
Invoice
Invoice GIL Account
Description
Payee
Issue Date
Number
Number
Total 107284:
FERGUSON WATERWORKS #25
04124/2017
107285
0234663
601-49400-240
meter parts
FERGUSON WATERWORKS #25
04124/2017
107285
12164
601-49400-227
water meters
Total 107285:
FIELD TRAINING SOLUTIONS
04/24/2017
107286
8495
101-42110-437
FTO Basic Trg Course -F. Vargas
Total 107286:
* & K SERVICES
04/24/2017
107287
1006415287
101-43000-226
uniforms
* & K SERVICES
04/24/2017
107287
1006415287
101-41900-404
mats
* & K SERVICES
04/24/2017
107287
1006415287
101-43000-221
Shop towels
* & K SERVICES
04/24/2017
107287
1006426405
101-43000-226
uniforms
* & K SERVICES
04/24/2017
107287
1006426405
101-43000-221
towels
Total 107287:
GENUINE PARTS COMPANY/NA
04/24/2017
107288
356939
101-43000-403
Plate Compactor
GENUINE PARTS COMPANY/NA
04/24/2017
107288
356962
101-43000-403
Wacker/Plate Compactor
GENUINE PARTS COMPANY/NA
04/24/2017
107288
357282
101-43000-402
Circuit Breaker
GENUINE PARTS COMPANY/NA
04/2412017
107288
357282
101-43000-402
Diesel Exhust Fluid
Total 107288:
GOLF MAX
04/24/2017
107289
SI -212705
101-45210-095
prolength Tees
Total 107289:
HD SUPPLY WATERWORKS LTD
04/24/2017
107290
G976226
601-49400-227
Gate Valve Repair Parts
Total 107290:
HEALTH PARTNERS
04/24/2017
107291
72311373
101-21706
May/2017-HP HRA
HEALTH PARTNERS
04/24/2017
107291
72311373
101-42110-135
May/2017-HP Ins
HEALTH PARTNERS
04/24/2017
107291
72311373
101-15998
May/2017-HP Ins
Department Invoice
Amount
Water
Water
Police Department
Public Works Department
Central Services
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Golf Course
Water
Police Department
905.92
—1-
55.35
14.40
2.63
55.35
130.36
8.58
16.58
11.59
591.50
5,235.00
City of Orono Check Register - COUNCIL REPORT
Check Issue Dates: 4/11/2017 - 4/24/2017
Page: 6
ADr 20. 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
Description
Department
Invoice
Amount
Total 107291:
45,446.50
HENNEPIN COUNTY INFOR TE
04/24/2017
107292
1000092360
101-41900-319
netwrok Support 4/2017
Central Services
51.00
HENNEPIN COUNTY INFORTE
04124/2017
107292
1000092476
101-42110-414
March/2017-radio admin fee
Police Department
2,202.06
HENNEPIN COUNTY INFOR TE
04/24/2017
107292
1000092507
101-43000-415
March/2017-radio admin fee
Public Works Department
95.30
Total 107292:
2,348.36
HENNEPIN COUNTY SHERIFF
04/24/2017
107293
1000092337
101-41600-309
Mar/2017-Jail charges
Law/Legal Services
66.84
Total 107293:
66.84
HENNEPIN COUNTYTREASUR
04/24/2017
107294
1000092616.
408-48800-590
CSAH 112 Phase 1
91,358.78
Total 107294:
91,358.78
HOLIDAY STATIONSTORES #25
04/24/2017
107295
091712143
101-43000-212
Chainsaws Fuel
Public Works Department
34.39
Total 107295:
34.39
LEAGUE OF IVIN CITIES INS TR
04/24/2017
107296
C0028956
703-49960-379
private data claim
2,500.00
Total 107296:
2,500.00
LEXISNEXIS RISK SOLUTIONS
04/24/2017
107297
1297291-201
101-42110-311
April/1 7- contract fee
Police Department
8.00
Total 107297:
8.00
LOGIS
04/24/2017
107298
43330
101-42110-310
3/2017 -Police REcrods
Police Department
6,499.00
LOGIS
04/24/2017
107298
43330
101-42110-329
3/2017 -Internet
Police Department
198.00
LOGIS
04/24/2017
107298
43330
101-41900-329
3/2017 -Internet
Central Services
198.00
LOGIS
04/24/2017
107298
43330
101-41900-319
3/2017-BackUps
Central Services
925.00
Total 107298:
7,820.00
LONG LAKE GLASS INC
04/24/2017
107299
2541
101-42110-404
Tempered Glass
Police Department
200.00
Total 107299:
200.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/11/2017 - 4/24/2017
Check
Check
Invoice
Invoice GIL Account Description
Payee
Issue Date
Number
Number
LONG LAKE TRUE VALUE
04/24/2017
107300
B387055
101-43000-224
Sign Bolts
Total 107300:
MANSFIELD OIL COMPANY
04124/2017
107301
20238041
101-43000-212
Diesel Fuel
MANSFIELD OIL COMPANY
04/24/2017
107301
20238073
101-43000-212
Unleaded Fuel
MANSFIELD OIL COMPANY
04/24/2017
107301
20238076
101-43000-212
Unleaded Fuel
Total 107301:
MET COUNCIL ENVIRONMENTA
04/24/2017
107302
MARCH 201
101-20802
March/2017-SAC
Total 107302:
MET COUNCIL ENVIRONMENTA
04/24/2017
107303
0001065149
602-49450-383
April 2017 -Wastewater Svcs
MET COUNCIL ENVIRONMENTA
04/24/2017
107303
0001066296
602-49450-383
May/2017-Wastewater Svcs
Total 107303:
MHSRC/Range
04/24/2017
107304
629430-5639
101-42110-437
EVOC Law Enforcement Trg-K. Kirschner
Total 107304:
MINNEAPOLIS OXYGEN COMPA
04/24/2017
107305
00007352
101-43000-415
oxygen
MINNEAPOLIS OXYGEN COMPA
04/24/2017
107305
00007353
101-42110-221
oxygen
MINNEAPOLIS OXYGEN COMPA
04/24/2017
107305
00007354
101-42110-221
Medical Oxygen
Total 107305:
MINNESOTA EQUIPMENT
04/24/2017
107306
P53881
101-43000-226
PPE Safety Gloves
Total 107306:
MN DEPT OF COMMERCE
04/24/2017
107307
001-0000454
101-42110-221
Calibrate Wheel -Load Weighers
Total 107307:
MN DEPT OF HEALTH
04/24/2017
107308
Q/1-17-1270
601-20802
2017 -1st Qtr Water test fee
Page 7
ADr 20. 2017 11:18AM
Department Invoice
Amount
Public Works Department 5.29
Public Works Department 719.73
Public Works Department 1,322.26
Public Works Department 1,448.39
Sewer 35,995.14
Sewer 35,995.14
71,990.28
Police Department 405.00
Public Works Department 25.11
Police Department 33.48
Police Department 13.64
Public Works Department
Police Department
325.00
1,629.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/11/2017 - 4/24/2017
Check
Check
Invoice
Invoice GIL Account Description
Payee
Issue Date
Number
Number
Total 107308:
MN DEPT OF LABOR & INDUST
04/24/2017
107309
MARCH/201
101-20802
#25652053170-1 st Qtr Surcharge
Total 107309:
MN DEPT OF REVENUE -WIRE
04/24/2017
107310
MARCH 201
101-34210
March/1 7 --General Sales tax
MN DEPT OF REVENUE -WIRE
04/24/2017
107310
MARCH 201
101-34650
March/1 7 -Police Reports Sales Tax
MN DEPT OF REVENUE -WIRE
04/24/2017
107310
MARCH 201
101-37910
March/1 7 -GC Green Fees Sales Tax
MN DEPT OF REVENUE -WIRE
04/24/2017
107310
MARCH 201
101-37920
March/17-GC Rentals Sales Tax
MN DEPT OF REVENUE -WIRE
04/24/2017
107310
MARCH 201
101-37930
March/1 7 -GC Beer Sales Tax
MN DEPT OF REVENUE -WIRE
04/24/2017
107310
MARCH 201
101-37940
March/1 7 -GC Concessions Sales Tax
Total 107310:
MOUND TRUE VALUE
04/24/2017
107311
142589
101-42110-240
Seal Tape, Velcro, Cables
Total 107311:
MTl DIST CO
04/24/2017
107312
1104737-00
101-45210-221
Tax for Inv#1 1 04737 -00 -Oil Filters
Total 107312:
MUNICIPAL CODE CORPORATI
04/24/2017
107313
00284370
101-41900-352
code updates
Total 107313:
NAVARRE HARDWARE
04/24/2017
107314
299766
101-41900-404
Misc B& G and Sign Bolts
NAVARRE HARDWARE
04/24/2017
107314
299766
101-43000-224
Misc B& G and Sign Bolts
NAVARRE HARDWARE
04/24/2017
107314
299992
101-43000-403
Repair Parts Sanders
NAVARRE HARDWARE
04/24/2017
107314
301018
101-43000-403
Sweaper on Small John Deere Parts
NAVARRE HARDWARE
04/24/2017
107314
301021
101-43000-403
Sweaper on Small John Deere Parts
Total 107314:
NAVARRE MINNOCO 1
04/24/2017
107315
8762
101-45210-221
tire Reapair
Total 107315:
Department
Police Department
Golf Course
Central Services
Central Services
Public Works Department
Public Works Department
Public Works Department
Public Works Department
Golf Course
Page: 8
ADr 20. 2017 11:18AM
Invoice
A--
1,629.00
5,489.69
5,489.69
1.00
434.00
10.00
� An
33.56
6.50
6.50
26.98
16.75
7.60
5.72
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/11/2017 - 4/24/2017
Page: 9
ADr 20. 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
NELSON ELECTRIC MOTOR RE
04/24/2017
107316
8034
602-49450-406
GS#2 Pump Repairs
Sewer
260.00
Total 107316:
260.00
NORTH MEMORIAL
04/24/2017
107317
8885027.MA
101-42110-437
EMR Refresher -J. McCoy
Police Department
60.00
Total 107317:
60.00
0 SULLIVANS HOLIDAY 547
04/24/2017
107318
MARCH 31 2
101-42110-402
car washes
Police Department
90.87
Total 107318:
90.87
OFFICE DEPOT
04/24/2017
107319
9168163820
101-41900-201
Envelopes
Central Services
16.95
OFFICE DEPOT
04/24/2017
107319
9168164910
101-41900-201
Paper, Batteries, Pens
Central Services
81.58
Total 107319:
98.53
OTTEN BROTHERS
04/24/2017
107320
1-1478262
101-45210-223
flowers -Golf Course
Golf Course
34.95
Total 107320:
34.95
PETER SCHERER
04/24/2017
107321
2016-00743
101-22205
Escrow Refund -#2016-00743-15 Orono Orchard Rd
2,000.00
Total 107321:
2,000.00
PIRTEK
04/24/2017
107322
S2455358.00
101-43000-402
Loader Hose Repair
Public Works Department
82.93
Total 107322:
82.93
PLEAA
04/24/2017
107323
KH0417117
101-42110-437
conference registration K. Herzog, H. Gehlen
Police Department
170.00
Total 107323:
170.00
POSTBOARD
04/24/2017
107324
22400
101-42110-441
POST License Renewal -Officer Joshua Raze
Police Department
90.00
Total 107324:
90.00
PREMIER WATER TECHNOLOGI
04/24/2017
107325
04122017
101-43000-403
Water Softener
Public Works Department
1,124.50
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 4/11/2017 - 4/24/2017 Apr 20, 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
Description
Department
Invoice
Amount
Total 107325:
1,124.50
ROB HOWELLS
04/24/2017
107326
RH032717
101-45210-489
Orono Golf Course staff Meeting -Bagels
Golf Course
16.50
Total 107326:
16.50
SAFEASSURE
04/24/2017
107327
1185
101-41300-437
safety training
Administration
1,383.04
SAFEASSURE
04/24/2017
107327
1185
601-49400-437
safety training
Water
1,383.04
SAFEASSURE
04/24/2017
107327
1185
602-49450-437
safety training
Sewer
1,383.04
Total 107327:
4,149.12
SCENE CLEAN, INC.
04/24/2017
107328
17052
101-42110-402
BloodRemoval
Police Department
150.00
Total 107328:
150.00
SOUTH METRO SAFETY TRAINI
04/24/2017
107329
J. RAZE -JUN
101-42110-437
SFST/ARIDE Training-J.Raze-JUne 14-16 2017
Police Department
49.00
Total 107329:
49.00
SRIXON SPORTS USA INC
04124/2017
107330
5115080 SO
101-45210-095
golf gloves
Golf Course
156.37
SRIXON SPORTS USA INC
04/24/2017
107330
5119689 SO
101-45210-095
golf balls
Golf Course
260.40
Total 107330:
416.77
STACHIA FEY
04/24/2017
107331
2415700-00
999-10015
UB Refund Over Pmty-Acct#2-415700-00
658.05
Total 107331:
658.05
SUN LIFE FINANCIAL
04/24/2017
107332
237745.APRI
101-21713
LTD-April/2017
1,578.64
SUN LIFE FINANCIAL
04/24/2017
107332
237745.APRI
101-21714
STD-April/2017
527.90
SUN LIFE FINANCIAL
04124/2017
107332
237745.APRI
101-21710
Life Ins-April/20117
1,104.10
Total 107332:
3,210.64
TEEMASTER CORPORATION
04/24/2017
107333
201710012
101-45210-340
TM Monthly Svc Fee -2017 Golf Season
Golf Course
500.00
Total 107333:
500.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/11/2017 - 4/24/2017
Check
Check
Invoice
Invoice GIL Account Description
Payee
Issue Date
Number
Number
THE HOME DEPOT
04/24/2017
107334
2808000078
101-43000-224
supplies For Mail Box Replacement
Total 107334:
TOLL GAS & WELDING SUPPLY
04/24/2017
107335
40062639
101-43000-415
cylinder & Demurrage
Total 107335:
TONYWHITE
04/24/2017
107336
TW041017
101-42110-226
Investigation Clothing
Total 107336:
TOUCHPOINT LOGIC LLC
04/24/2017
107337
4281.
614-49840-401
Mics Network Cables -CC
Total 107337:
TRI CITY LAB
04/24/2017
107338
FEB. 2017
601-49400-489
P/A Total Coliform
TRI CITY LAB
04/24/2017
107338
FEB.2017.2
601-49400-489
Ammonia testing
Total 107338:
TWIN CITY GARAGE DOOR CO
04/24/2017
107339
480217
101-41900-404
Wash Bay Garage Door -Repair
Total 107339:
US BANK RECOVERY AND RES
04/24/2017
107340
IRF0000061
101-19999
Restitution Payment -Police Case Ck#09654011788
Total 107340:
VACKERINC
04/24/2017
107341
1707
234-45680-221
Sign Mounts for Park Signs
VACKERINC
04/24/2017
107341
1707
225-45200-530
Sign Mounts for Park Signs
VACKERINC
04/24/2017
107341
1707
101-45200-225
Sign Mounts for Park Signs
Total 107341:
VALLEY RICH CO
04/24/2017
107342
23933
601-49400-405
2800 Shadywood Water Main Repair
Total 107342:
VESSCOINC
04/24/2017
107343
69103
601-49400-405
repair parts
Department
Public Works Department
Public Works Department
Police Department
Cable Franchise
Water
Water
Central Services
Parks
Water
Water
Page: 11
Apr 20, 2017 11:18AM
Invoice
Amount
562.00
1,124.00
562.00
1,115.71
1,115.71
119.80
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/11/2017 - 4/24/2017
Page: 12
Apr 20, 2017 11:18AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GIL Account
Description
Department Invoice
Amount
VESSCOINC
04/24/2017
107343
69104
601-49400-405
repair parts
Water 859.10
Total 107343:
978.90
WASTE MANAGEMENT RECYC
04124/2017
107344
0026581-280
603-49500-316
April/2017 Recycling
8,972.62
WASTE MANAGEMENT RECYC
04/24/2017
107344
0026581-280
603-39610
March/2017-RMO
1,192.50 -
Total 107344:
7,780.12
WILDTHREADS
04/24/2017
107345
23710
101-45210-095
Golf Course apparel
Golf Course 59.40
Total 107345:
59.40
ZAHL EQUIPMENT
04/24/2017
107346
0224899 -IN
101-41900-403
Shop Floor Hoists
Central Services 331.00
Total 107346:
331.00
Grand Totals:
528,803.04
AGENDAITEM
Item No.: 4 Date: April 24, 2017
Item Description: Paperless Payroll
Presenter: Doug Reeder Agenda Consent Agenda
Interim City Administrator Section:
1. Purpose. Direct staff to investigate changing the current city payroll system to a paperless system.
2. Background. Currently all City Staff fill out a time paper time sheet which is then signed by the
appropriate supervisor and then sent to the finance Department to be used in preparing the payroll checks
every two weeks. The paper copies are then filed. There are available payroll systems which would allow
this whole process to be done electronically thus making it much less time consuming and not require
paper filing.
3. Funding. The cost of an electronic payroll system is not known and this may will be the determining
factor in deciding to purchase a system.
4. Staff Recommendation. I recommend that the City Council direct staff to investigate the purchase
of a paperless payroll system.
COUNCIL ACTION REQUESTED
Motion to direct staff to investigate the purchase of a paperless payroll system and present a
recommendation to the City Council at the May 22, 2017 meeting.
Prepared By: D5R
Reviewed By:
Approved By: D5R
AGENDAITEM
Item No.:
Date: April 24, 2017
Item Description: Back Up generators for Lift Stations #7 (2552 Shadywood Road)
and #20 (1100 Elmwood Ave)
Presenter: Scott Oberaigner Agenda Consent Agenda
Public Works Supervisor Section:
1. Purpose. The purpose of this action item is to gain Council acceptance of the proposals/quotes to
procure and install back up generators at Lift Stations #7 and #20.
2. Background. The City has 46 sanitary sewer lift stations and we typically add two pennanent
generators per year at lift stations that currently don't have a generator. By having permanent generators
in-place at lift stations, it provides added security in preventing sewage backups into private homes if
there is a power failure.
3. Project Scope.
a. LS #7 Generator. This project will provide a backup generator for this critical lift station which
services the sanitary sewer system south of Shoreline Drive along Shadywood Rd.
b. LS #20 Generator. This project will provide a backup generator for this critical lift station which
services the sanitary sewer system Along North Arm Drive.
4. Cost. The City received three quotes for generators and one quote for the associated electrical work
(Automatic Transfer switch). The lowest quote from a qualified contractor for Generators was ftom
Cummins Power Generation. The lowest Quote for electrical installation is from Gephardt Electric. Total
cost for both Generator projects is $55,068.
a. Generator
Contractor
LS 7
LS20
Total Quote
Cummins Power Generation
$22,900
$16,718
$39,618
Ziegler Power Systems (CAT)
$20,060
$20,060
$40,120
Quality Flow
$21,890
$19,780
$41,670
b. Electrical Installation
Contractor
LS7
LS 20
Total Quote
Gephardt Electric
$7,200
$8,250
$15,450
5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. The Capital
Improvement Plan (CIP) programmed $75,000 for each backup generator project. The Sewer Fund
balance is projected to be $2,011,493 at the end of 2017.
6. Staff Recommendation. I recommend that Council accept the quotes from Cummins Power
Generation and Gephardt Electric.
COUNCIL ACTION REQUESTED
Motion to accept the quote in the amount of $39,618 from Cununins Power Generation for the provision
of and installation of backup Generators at Lift Stations #7 and #20 and of $15,450 from Gephardt
Electric f or electrical installation.
Prepared By: SO Reviewed By: Approved By: D5R,
AGENDAITEM
Item No.:
Item Description: Stormwater Pond Assessments
Date: April 24, 2017
Presenter: Adam T. Edwards Agenda Consent Agenda
Public Works Director/City Engineer Section:
Purpose. The purpose of this action item is to gain Council authorization for Bolton and Menk to conduct
a Stormwater pond assessment for the French Lake (FR), Lake Classen (LC), Maxwell Bay (MB), and
Stubbs Bay (SB) Subwatersheds.
1. Background. In order to maintain compliance with the MS4 permit one of the action items in the
City's Storm Water Pollution Prevention Plan is to develop a Pond Assessment Program. The plan covers
the years of the MS4 permit (2015-2020) and calls for a deliberate process of gathering/ verifying cur -rent
data on our ponds and then using that data to determine their effectiveness in removing total phosphorus
(TP) and total suspended solids (TSS) from our storm water. To complete the process we divided the
city into its various subwatersheds with the goal of completing the assessment of a couple sub watersheds
per year. In 2016 we started with Long Lake (LL) and Tanager Lake (TL) sub -water sheds.
2. Project Scope Assess the stormwater ponds in the French Lake (FR), Lake Classen (LC), Maxwell
Bay (MB), and Stubbs Bay (SB) Subwatersheds to include the delineation of their watersheds,
determination of pond watershed characteristics and the characteristics of the ponds themselves.
3. Cost. Bolton and Menk provided a not to exceed estimate of $10,000 for the assessment (Exhibit A)
4. Funding. The assessment will be funded by the Storm Water Fund.
Fund
Project Total
CIP Programed
amount
EOY 2016 Est.
Fund Balance
Storm Water Fund
NTE $ 10,000
$ 10,000
$ 1,077,861
5. Staff Recommendation. I recommend the council accept the proposal from Bolton and Menk to
assess storm ponds in 2017.
COUNCIL ACTION REQUESTED
Motion to accept the proposal from Bolton and Menk to assess storm ponds in 2017.
Exhibits
A. Bolton and Menk Proposal.
Prepared By -
Reviewed By:
Approved By: D5R
BOLTON
& MENK
Real People. Real Solutions.
March 24, 2017
City of Orono
Attn: Adam Edwards
P.O. Box 66
Orono, MN 55232
RE: 2017 Storm Water Assessment
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, IVIN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
BoLton-Menk.com
As requested, we have prepared a scope of services and fee estimate for completing the 2017 Stormwater
Pond Assessment for the City. Based on our understanding of the project, we propose the following
scope of work:
Stormwater Pond Assessment — French Lake (FR), Lake Classen (LC), Maxwell Bay (MB), and Stubbs
Bay (SB) Subwatersheds
0 Coordinate and meet with City as necessary to review and discuss Pond Assessment procedures
and results.
• Establish location of all stormwater ponds within subwatersheds on City Parcel Maps through
review of City Maps, Record Drawings, and visual inspection.
• Establish pond ownership and maintenance responsibility for all stormwater ponds within the
listed subwatersheds.
e Establish location of City maintained stormwater ponds within subwatersheds with GIS
coordinates.
• Delineate watersheds for City maintained stormwater ponds.
• Define watershed characteristics for City maintained stormwater ponds. Characteristics shall
include impervious surface percentage, time of concentrations, areas, and soil types.
• Define pond characteristics for City maintained stormwater ponds. Characteristics shall include
design permanent volume, estimated existing permanent volume, outlet design, normal water
level, and high water level and record to Cartegraph and/or GIS database.
• Define drainage flow direction for all stormwater ponds within the listed subwatersheds.
• Prepare initial rating of City maintained stormwater ponds within subwatersheds as defined in
City's Pond Assessment Program.
• Prepare recommendations for pond bathymetric surveys to establish accurate existing permanent
volumes based on initial ratings and discussions with City.
• Provide layer on City's GIS mapping for data generated from pond assessments.
• Perform pond bathymetric surveys per previous recommendations, as allowed by available
funding.
Assumptions
0 French Lake (FR), Lake Classen (LC), Maxwell Bay (MB), and Stubbs Bay (SB) Subwatersheds
are accurately delineated in the City's Surface Water Management Plan dated January 2011.
H:\ORNO\2017 New Projects\Fee Estimate - 2017 Pond Assessments rev.docx
Botton & Menk is an equal opportunity employer.
City of Orono
March 24, 2017
• No Maps or Plans will be generated as part of this proposal.
• No surveys will be performed as part of this proposal.
• Wetland delineation services will not be required.
Based on the scope of services described above, we propose a not -to -exceed fee of $10,000 to be billed on
an hourly basis.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
-6z dg
0 -1 -AT- "A
Robert E. Bean, Jr., P.E.
Water Resources Engineer
H:\ORNO\2017 New Projects\Fee Estimate - 2017 Pond Assessments rev.docx
Bolton & Menk is an equal opportunity employer.
AGENDAITEM
Item No.: 7 Date: April 24, 2017
Item Description: Public Works Maintenance Worker Resignation and Recruitment
Presenter: Adam T. Edwards Agenda Consent Agenda
Public Works Director/City Engineer Section:
1. Purpose. The purpose of this action item is for council to accept the resignation of Maintenance
Worker Justin Hirsch and inform the council of efforts to fill a maintenance worker vacancy within
Public Works.
2. Background. Maintenance Worker Justin Hirsch resigned his position effective April 14 th
2017. The Public Works Department has six full time maintenance worker positions. The
maintenance worker positions are critical to meet current service needs and are essential to City
operations.
3. Recruitment. The selection process for the vacant position will involve advertising the
position, application screening, an interview panel and reference checking. Upon completion of
the process a candidate will be presented to the council for consideration for appointment.
4. Timeline. The timeline for the Drocess is as follows:
When
What
15 April — 5 May 17
Advertise position
8-12 May 17
Review Applications
15-19 May17
Interview
12 Jun 17
Council Approval/Appointment
COUNCIL ACTION REQUESTED
Motion to accept the resignation of Maintenance Worker Justin Hirsch and approve the recruitment of a
replacement.
Exhibits
A. Resignation Letter
Prepared By: Reviewed By: Approved By: D5R
April 4, 2017
Adam Edwards
Public Works Director/City Engineer
City of Orono
2750 Kelley Parkway
Long Lake, MN 55356
Dear Mr. Edwards,
I am writing to announce my resignation from the City of Orono, effective April 14, 2017
Sincerely,
Justin Hirsch
AGENDAITEM
Item No.:
Date: April 10, 2017
Item Description: #17-3912, Bruce Birkeland, 1298 Wildhurst Trail & Lot 3, Block,
Wildhurst, Variances — Resolution
Presenter: Melanie Curtis Agenda Consent Agenda
Planner Section:
1. Purpose. To review and approve the resolution regarding lot width to facilitate a lot line adjustment
to create a second lakeshore lot.
2. MN§15.99 Application Deadline. The application was received on February 21, 2017; it was
considered as complete on February 23rd and would have expired on April 24'. Therefore the 60 -
Day review period has been extended and will now expire on June 23, 2017.
3. Background. At the April 10' meeting the Council reviewed the request by Mr. Birkeland for
variances in order to allow staff to certify the requested subdivision exemption for a lot line
adjustment. The Council discussed the request as well as the practical difficulties involved and
voted to approve lot width variances in order to create a new lakeshore lot. Staff was directed to
prepare findings for adoption at the April 24 th meeting.
4. Public Comment. No additional comments have been received.
5. Staff Recommendation. Approval of the attached resolution.
COUNCIL ACTION REQUESTED
Council should consider adopting or amending the approval resolution.
Exhibits
Exhibit A. Draft Resolution
Exhibit B. Council Action/60-day Extension Notice 04/10/17
Exhibit C. Council Staff Report 04/10/17
References
1) Draft Council Minutes 04/10/17
2) Council Staff Report Exhibits 04/10/17:
a. Revised Practical Difficulty Analysis — by Applicant
b. Proposed Surveys
c. City Code Sections
d. Draft PC Minutes
e. PC Staff Report (typo corrected) 03/20/17
f. Additional Comments Received 3/20/17
Prepared By: VYIGG
Reviewed By: J. Barnhart
Approved By: NZ
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
A RESOLUTION
APPROVING VARIANCES FROM
MUNICIPAL ZONING CODE
SECTION 78-330
FILE NO. 17-3912
WHEREAS, on February 21, 2017, Bruce Birkeland, ("Applicant"), applied for
variances from the City Code for the following properties legally described as:
0 1298 Wildhurst Trail: Lot 2, Block 1, Wildhurst, Hennepin County, Minnesota
PID 07-117-23-31-0027; and
0 Address Unassigned: Lot 3, Block 1, Wildhurst, Hennepin County, Minnesota
PID 07-117-23-31-0028; (hereinafter the "Properties"); and
WHEREAS, the Applicant has made application to the City of Orono administrative
certification of a subdivision exemption for a lot line adjustment involving the Properties
necessitating the requested variances. The proposed lot line adjustment reflecting proposed
Parcel A and Parcel B is shown in the attached Exhibit A; and
WHEREAS, the Applicant has made application to the City of Orono for variances
to Orono Municipal Zoning Code Section 78-330 to facilitate the above mentioned subdivision
exemption for proposed Parcel A to have a defined lot width of 144 feet at the ordinary high water
level (hereinafter the "OHWL") and 130 feet at the 75 -foot setback; and to allow proposed Parcel
B to have a defined lot width of 186 feet at the OHWL and 125 feet at the 75 -foot setback where
140 -feet in width is required in both locations; and
WHEREAS, on March 20, 2017, after published and mailed notice in accordance
with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at
which time all persons desiring to be heard concerning this application were given the opportunity
to speak thereon; and
WHEREAS, on March 20, 2017, the Planning Commission recommended denial of
the variances; and
WHEREAS, on April 10, 2017, the City Council directed preparation of findings for
approval of the variances.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota
hereby approves the requested variances as described above based on one or more of the
following findings of fact concerning the Property:
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
FINDINGS OF FACT:
1. This application was reviewed as Zoning File #17-3912. The analysis contained within
staff memos and the exhibits attached to the aforesaid memos, all minutes from the above
mentioned meetings, and any and all other materials distributed at these meetings are
hereby incorporated by reference.
2. The Properties are located in the LR -1 B Single Family Lakeshore Residential Zoning
District.
3. Parcel A will have 1.01 dry acres in area and a defined lot widths of 144 feet at the OHWL
and 130 feet at the 75 foot setback.
4. Parcel B will have 1.28 dry acres in area and a defined lot widths of 186 feet at the OHWIL
and 125 feet at the 75 foot setback.
5. The Property is within Tier 1 and hardcover for Parcel A and Parcel B is limited to 25%
each according to the Stormwater Quality Overlay District.
6. Applicant has applied for the following variance[s]:
a. Lot Width Variances for both parcels.
7. In considering this application for variances, the Council has considered the advice and
recommendation of the Planning Commission and the effect of the proposed variance
upon the health, safety and welfare of the community, existing and anticipated traffic
conditions, light and air, danger of fire, risk to the public safety, and the effect on values
of property in the surrounding area.
ANALYSIS:
1 . "Variances shall only be permitted when they are in harmony with the general purposes
and intent of the ordinance . . . ." Two lots exist currently. The density is not proposed to
increase. The size of the proposed parcels are consistent with the other properties in the
neighborhood and comply with the City Code. The lot width variance would also be in
harmony with the Ordinance.
2. "Variances shall only be permitted . . . when the variances are consistent with the
comprehensive plan." The requested variances allow the development and
redevelopment of each of the single family lots. Single family lots with a residential use is
consistent with the comprehensive plan.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
3. "Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. 'Practical difficulties,' as used in
connection with the granting of a variance, means that:
a. The property owner in question proposes to use the property in a reasonable manner,
however, the proposed use is not permitted by the official controls.
The property owner wishes to realign the common property line. The density will
not increase as a result of the lot line adjustment. It is likely the parcels will be
developed with new single family homes in the future which will be required to meet
the LR -1 B district and Shoreland district setbacks. To qualify for the subdivision
exemption and to reorient the common property line the requested variances must
be granted.
b. The plight of the landowner is due to circumstances unique to his property not created
by the landowner.
The property owner did not create the original lot size, lake frontage, and
orientation of the Properties.
c. The variance, if granted, will not alter the essential character of the locality. "
The proposed variances will add one additional lakeshore property to the lake. The
size of the proposed parcels are consistent with the character of the locality.
4. "Economic considerations alone do not constitute practical difficulties." The primary reason
for the variances is to facilitate the reconfiguration of the lot to allow a home to be built
away from the road and with lake views. The odd triangular shape of the existing Lot 3 will
not allow a home to be built which can meet the setbacks. This practical difficulty keeps
the land from being developed to the full potential and best use.
5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth -sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter
78." This condition is not applicable.
6. "The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located." This condition is not applicable, as the residential use is an allowed use in the
LR -1B District.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
7. "The board or council may permit as a variance the temporary use of a one -family dwelling
as a two-family dwelling." This condition is not applicable.
8. "The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property." The unique shape of the Properties, the
topography, and the channel -like nature of the shoreline create special conditions unique
to the Properties.
9. "The conditions do not apply generally to other land or structures in the district in which the
land is located." The proposed parcels are generally consistent with the neighboring
properties with respect to size and frontage.
10. "The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant." Staff finds this criterion to be met.
11. "The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter." The variance will not
increase the density or intensity of two lots. Granting the requested variance will not
adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of
the Code.
12. "The granting of such variance will not merely serve as a convenience to the applicant, but
is necessary to alleviate demonstrable difficulty." The size, shape, and orientation of the
Properties create practical difficulties; the variances to permit the lot line to be adjusted is
necessary to create two lakeshore lots where one lakeshore lot and one off -lake lot
currently exist.
CONCLUSIONS, ORDER AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby grants a
variance to Orono Municipal Zoning Code Section 78-330 to allow proposed Parcel A to have a
defined lot width of 144 feet at the OHWL and 130 feet at the 75 -foot setback; and to allow
proposed Parcel B to have a defined lot width of 186 feet at the OHWL and 125 feet at the 75 -
foot setback where 140 -feet in width is required in both locations; subject to the following
conditions:
1. Council approval is based on the entire record, above Findings.
2. The approved project shall conform to the survey by Gronberg and Associates dated
09/13/16 and revised on 02/17/17 attached to this Resolution as Exhibit A.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
3. Any amendments to the plans which are not in conformity with City codes may require
further Planning Commission and City Council review.
4. Authorities granted by this resolution run with the Properties not with the property owner,
but are permissive only and must be exercised by formally adjusting the common
boundary line between the two parcels within one year of the date of Council approval, or
the variance will expire on that date (April 24, 2018).
5. Violation of or non-compliance with any of the terms and conditions of this resolution may
result in the termination of any authority granted herein.
ADOPTED by the Orono City Council on this 24 th day of April, 2017.
ATTEST:
Anna C
CITY OF ORONO:
,inis Walsh, Mayor
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PROJECT I �GRONBERG & ASSOCIATES, INC.1
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CITY OF ORONO ZONING FILE: #17-3912
2750 Kelley Parkway
P.O. Box 66 NOTICE OF COUNCIL ACTION
Crystal Bay, MN 55323
952.249.4600 DATE OF NOTICE: 10 April 2017
TO: Bruce Birkeland COPIES: Bruce Birkeland
1298 Wildhurst TrI Neil Weber
Mound, MN 55356 John Bessesen
TYPE OF APPLICATION: Variances
DATE OF MEETING: 10 April 2017 VOTE: 5 FOR 5 AGAINST
Motion: To approve "option 2" as shown in the staff report for lot width variances in order to create the
new lakeshore lot.
Applicant's next meeting is scheduled as: Monday, April 24 th for resolution approval.
This is a City Council meeting. The meeting begins at 7 PM
Please note: Your application was considered to be complete on February 23rd with an initial 60 -day City
review period expiration of April 24 1h . Based the timing of the application review, the City hereby notifies
you that it is extending the time period for City action under Minn. Stat. § 15.99, subd. 3(f). The review
time period is extended until June 23, 2017.
If you desire certified copies of the official Council minutes, they are available from the City Clerk after
review and approval by the City Council. Additionally, on -demand video re -play of the Council meeting is
available on the City's website: www.ci.orono.mn.us.
If you have questions please contact Melanie Curtis, at mcurtis@ci.orono.mn.us or 952.249.4627.
AGENDAITEM
Item No.:
Date: April 10, 2017
Item Description: #17-3912, Bruce Birkeland, 1298 Wildhurst Trail & Lot 3, Block,
Wildhurst, Variances
Presenter: Melanie Curtis Agenda Planning Department Report
Planner Section:
1. Purpose. This application is regarding variances to facilitate a lot line adjustment to create a second
lakeshore lot.
2. MN§15.99 Application Deadline. The application was received on February 21, 2017; it was
considered as complete on February 23'. Therefore the 60 -Day review period expires on April 24,
2017.
3. Background. The applicant owns three lots on Wildhurst Trail. Two of the lots are the subject of
this application: Lot 2, Block 1, Wildhurst (addressed 1298 Wildhurst Trail), and Lot 3, Block 1,
Wildhurst (unaddressed). Currently Lot 2 is a lakeshore lot and Lot 3 is not.
An application for a subdivision exemption was submitted to permit an administrative lot line
rearrangement (also known as a boundary line adjustment) between the two properties in order to
reconfigure (create) Lot 3 as a lakeshore lot. Based on the information provided, there is not
sufficient width at the ordinary high water level and at the 75 -foot setback as required by the Code
to support the new lake lot. Further, the existing home reduces options, almost certainly requiring
a side yard setback variance. New non -conformities are created, variances are necessary to process
the boundary line adjustment.
4. Planning Commission Comment. On March 20, 2017, the Planning Commission held a public
hearing and reviewed the application. The Planning Commission felt the request was "reasonable",
however they struggled with the lack of practical difficulty as needed to support the variance.
Following the public hearing the Commission voted 5 to 0 on a motion to recommend denial. The
Commission further recommended the applicant provide additional practical difficulties analysis
to support their request prior to consideration by the City Council.
5. Public Comment. Comments from the public were received regarding this application and were
included as an exhibit to the Planning Commission report. Additional comments were made at the
meeting; please refer to the Planning Commission minutes attached as Exhibit D.
6. Staff Recommendation. Staff has received a revised practical difficulty form from the applicant.
Staff does not feel they adequately support the variances requested. The Council could refer the
application back to the Commission, or make a decision based on this new information.
The lots are currently conforming. Therefore, Staff recommends denial of variances for lot width
to create the new lakeshore lot. If the applicant is able to show both lots can meet the required 140 -
foot standard at the OHWL and at the 75 -foot setback, staff would support a side setback variance
for the existing home.
COUNCIL ACTION REQUESTED
Direct Staff to draft a resolution regarding Council's decision for consideration at the April 24 th meeting.
Prepared By: MOO Reviewed By: J. Bamhart Approved By:
AGENDAITEM
Exhibits
Exhibit A. Revised Practical Difficulty Analysis — by Applicant
Exhibit B.
Proposed Surveys
Exhibit C.
City Code Sections
Exhibit D.
Draft PC Minutes
Exhibit E.
PC Staff Report (typo corrected) 03/20/17
Exhibit F.
Additional Comments Received 3/20/17
References
1) PC Exhibits 03/20/17:
Exhibit A. Application
Exhibit B. Practical Difficulties Documentation Form
Exhibit C. Option I Survey — Side Setback Variance
Exhibit D. Option 2 Survey — Lot Width Variance
Exhibit E. Both Surveys — Highlighted to show lot widths
Exhibit F. Aerial Photos
Exhibit G. Hardcover Calculations
Exhibit H. Neighbor Comments
Exhibit 1. Property Owners List
Exhibit J. Plat Map
Prepared By: MOO Reviewed By: J. Bamhart Approved By:
AGENDAITEM
Item No.: 9 Date: April 24, 2017
Item Description: Appointment to Comprehensive Plan Advisory Committee
Presenter: Jeremy Barnhart, Community Agenda Consent Agenda
Development Director Section:
1. Purpose. The purpose of this action item is to add a member to the committee to review and
recommend changes to the comprehensive plan.
2. Background. At the Council meeting on March 13, 2017, the Council appointed 13 members to serve
as a project advisory committee (PAC). One of the members has not been responding to repeated staff
phone calls, and staff recommends replacement. A resident, John Morast, responding to the notification
on the website, sent a letter of interest. Mr. Morast has an engineering background and enjoys the quality
of life of Orono.
3. Staff Recommendation. Staff recommends the Council appoint John Morast to the PAC, replacing
Troy Swanson.
COUNCIL ACTION REQUESTED
Motion to appoint John Morast to the 2040 Comprehensive Plan Project Advisory Committee, removing
Troy Swanson.
Exhibits
Exhibit A. Committee member roster
Prepared By: J. Bamhart
Reviewed By: J. Barnhart
Approved By: D5R
Council Exhibit A
Project Advisory Committee Roster
1 Jennifer Smiley
Resident
2 Meg Cowden
Resident
3 Chad Olson
Planning Commission
4 Candice Nadler
Resident
5 PaulPesek
Park Commission
6 Jon Schwingler
Planning Commisison
7 Bob Erickson
Business Owner
8 Dennis Libby
Resident
9 Phil Lusardi
Resident
10 John Morast
Resident
11 Jan Berg
Park Commission
Rick Meyers
Park Commission (Alternate)
12 Dennis Walsh
Councilmember
13 Richard Crosby
Councilmember
AGENDAITEM
Item No.: 10 Date: April 24,2017
Item Description: Special City Council Work Session- May 1, 2017
Presenter: Doug Reeder, Agenda Consent Agenda
Interim City Administrator Section:
1. Purpose. To set a Special City Council Work Session for May 1, 2017
2. Background. The City Council is being asked to set a Special City Council Work Session for May 1,
2017 at 5:00 p.m. to allow the City Council to continue discussion of the candidates for City
Administrator.
3. Staff Recommendation. I recommend that the City Council set a Special Work Session for May 1,
2017 at 5:00 p.m.
COUNCIL ACTION REQUESTED
Motion to set a Special City Council Work Session for May 1, at 5:00 p.m.
Prepared By: D5R
AGENDAITEM
Item No.: 11 Date: April 24, 2017
Item Description: Lake Minnetonka Conservation District — Vickie Schleuning
Presenter: Vickie Schleuning Agenda Presentation
LMCD, Executive Director Section:
COUNCIL ACTION REQUESTED:
No action required.
Prepared By:
Reviewed By:
Approved By:
AGENDAITEM
Item No.: 12
Item Description: Fox Street Rehabilitation Award
Date: April 24, 2017
Presenter: Adam T. Edwards Agenda Public Works Director/
Public Works Director/City Engineer Section: City Engineer's Report
1. Purpose. The purpose of this action item is to gain Council approval for award of the Fox Street
Rehabilitation Project.
2. Background. On August 81, 2016 BMI presented a feasibility study for the reconstruction of Fox
Street. The study consists of an analysis of the existing conditions, topographic surveying of the project
area and development of courses of action to repair, replace and improve the street. On September 12',
2016 the Council approved the engineering and design for sections between Old Crystal Bay Rd. and
Brown Road. On March 13 th , 2017 the Council approved the design and authorized the solicitation of
Bids. The solicitation was published requesting two parts; one based on a July 14' completion date and
one based on a September Pt completion date.
3. Project Scope. The project will consist of the reclamation of the bituminous pavement, select
subgrade corrections, and the replacement / improvement of the associated storrawater system of Fox
Street between Old Crystal Bay Rd. and Brown Road
4. Cost. The low bid is for $ 750,485.03 from Park Construction based on a September I't,
substantially complete date. The bid summary is shown in Exhibit A. In addition to the construction cost,
B I provided an estimate for construction oversight. (Exhibit B)
Who
Work
Cost
Status
Bolton &Menk, Inc
Design and Engineering
$ 139,000
Previously approved
Park Construction
Rehabilitate Fox Street
$750,485
Pending award
Bolton &Menk, Inc
Construction Oversight
$ 75,500
Pending approval
Total
$ 79,000
$964,985
$ 49,042
5. Funding. The section from Willow Drive to Brown Road is eligible for Municipal State Aid (MSA)
fun
Is. The section from Old
Crystal Bay to Willow Drive will be funded with city funds.
Fund
Bid and proposal
Amount
From
Engineers
Estimate
From CIP
Est. Fund
Balance EOY
2017
MSA construction
$392,052
$489,982
$ 643,545
$ 585,968
Pavement Fund
$523,891
$617,604
$ 735,413
$ 79,000
Storm Water Fund
$ 49,042
$ 43,057
$ 60,000
$ 1,453,394
Total
$964,985
$ 1,150,643
$ 1,438,958
6. Staff Recommendation. I recommend that the Council award the project to the lowest qualified
bidder, Park Construction, for $ 750,485.03 and accept BMI's engineering services proposal for not to
exceed $ 75,500.00.
COUNCIL ACTION REQUESTED
Motion to award the Fox Street Rehabilitation contract to Park Construction for $ 750,485.03 and to
approve BMI's proposal for construction services for a not to exceed amount of $ 75,500.00.
Exhibits
A. Bid Summary
B. BMI Construction Services Proposal
Prepared By: Reviewed By: Approved By: D5R,
CBOLTON
D& MENK
Real People. Real Solutions.
April 18, 2017
City of Orono
Attn: Adam Edwards
PO Box 66
Orono,MN 55323
RE: Fox Street
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, IVIN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
BoLton-Menk.com
Enclosed is the bid tabulation for the Fox Street Improvement Project. As directed, the project was bid
with alternate completion dates. Part A corresponds to a completion date of July 14, 2017 and Part B
corresponds to a completion date of September 1, 2017:
Part A — July 14, 2017 Completion Date
Part B — September 1, 2017 Completion Date
Wm. Mueller & Sons
$807,838.40
Park Construction
$750,485.03
Valley Paving
$825,211.85
GMH Asphalt
$772,240.36
Park Construction
$828,738.54
Valley Paving
$805,942.25
New Look Contracting
$828,891.50
Wm. Mueller & Sons
$807,838.40
GMH Asphalt
$839,015.57
New Look Contracting
$828,891.50
Biftuninous Roadways
$877,636.30
McCrossan Cosntiruction
$857,928.20
McCrossan Construction
$878,783.70
Bituminous Roadways
$877,636.30
Astech
$900,265.12
Astech
$900,265.12
Given the significant cost difference between Part A and Part B, we recommend awarding the low bid of
$750,485.03, corresponds to a September 1, 2017 completion date. The construction cost for the
Municipal State Aid (MSA) Portion of the project is $321,230.91 and the cost for the non -MSA portion of
the project is $429,254.12.
Based on our review of the bids, we recommend awarding the project to Park Construction in the amount
of $750,485.03.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
--D ,,—Q P V� &
David P. Martini, P.E.
Principal Engineer
H:\0RN0\Cl3110828\l-Corres\C-To Others\Fox Street Bid Tabulation 4-18-17.docx
Bolton & Menk is an equal opportunity employer.
CBOLTON
D& MENK
Real People. Real Solutions.
April 18, 2017
City of Orono
Attn: Adam Edwards
PO Box 66
Orono,MN 55323
RE: 2017 Fox Street Improvement Project - Construction Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
BoLton-Menk.com
As requested, we have prepared a scope of services and estimated fee for the construction services
associated with Fox Street Improvement Project.
Scope of Services
Public Coordination/Communications
Bolton & Menk is committed to supporting the coordination requirements of this project with qualified
staff and will proactively engage affected property owners and the general public with timely and
accurate information via newsletters and website updates as desired by the City.
Construction Staking and Observation
Construction staking will be provided along with ftill time construction observation. Duties of the
Construction Observer will include the following:
• Attendance at the pre -construction meeting and all construction -related meetings
• Serve as a liaison between the City and the contractor
• Review of the completed work to determine if the project is in general conformance with the
plans and specifications
• Review of all materials testing
• Maintenance of construction documentation
• Communication with affected property owners, as necessary, to address their construction -related
concerns and issues
Construction Administration
Construction administration duties will include the following:
• Administering a pre -construction meeting
• Administering weekly project meetings
• Review of shop drawings
• Preparation of pay estimates
• Contractor Communications
• Liaison with City Staff and Council
Record drawings detailing the completed improvements as recorded by the construction observer and the
City of Orono's contractor will be completed and furnished to the City in hard copy and electronic format.
Record plans will also be linked to the City mapping system.
H:\0RN0\C13110828\1_Corres\C_To Others\Fox Street Construction Services 4-18-17.docx
Botton & Menk is an equal opportunity employer.
Fox Street Improvements
April 18, 2017
Page 2
Fee Estimate
Based on the scope of services described above, we propose a not -to -exceed of $75,500 to be billed on an
hourly basis. This fee also includes coordinating the work of a geotechnical engineering firm to complete
materials testing for the project. A separate proposal for materials testing services will be submitted to
the City for Review.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Principal Engineer
H:\ORNO\C13110828\1-Corres\C-To Others\Fox Street Construction Services 4-18-17.docx
Bolton & Menk is an equal opportunity employer.
Item No.: 13
Item Description: 2017 — 2018 Road Maintenance
Date: April 24, 2017
Presenter: Adam T. Edwards Agenda Public Works Director/
Public Works Director/City Engineer Section: City Engineer's Report
1. Purpose. The purpose of this action item is to gain Council approval for the 2017 and 18 road
maintenance plan as well as to gain council acceptance of the Bolton and Menk (BMI) of engineering
proposal for the 2017 project.
2. Background. At the March 22' Council Work Session the Council provided guidance on a way
forward for road maintenance funding and projects for the 2017 and 2018 construction seasons.
3. Scope. The scope of work for road maintenance in 2017 and 2018 is depicted in the tables below.
Not included are crack sealing, tree trimming and striping which occur annually and will be submitted for
approval separately. Fox Street is also not included as it is a separate project.
a. City Funded Streets via the Pavement Management Fund (PMF).
2017 Street Maintenance
2018 Street Maintenance
Tonka Ave Rehabilitation
Forest Arm Lane Rehabilitation
East Lake Street Rehabilitation
Wildhurst Trail Rehabilitation
Northern Avenue Mill and Overlay
Wildhurst Trail Mill and Overlay
Minnetonka Avenue Mill and Overlay
Forest Lake Landing Mill and Overlay
Post Office Repave
Vine Place Mill and Overlay
Full Width Patches (Chevy Chase, Minnetonka
Highlands, West Lafayette)
b. Municipal State Aid (MSA) Funded Streets.
2018 MSA Street Maintenance
Leaf Street Rehabilitation
c. Planning. City Staff and BMI will look at options to improve the section of Old Crystal Bay
Road between CSAH 112 and CSAH 6. Further City staff will identify and prioritize candidates for
preventive maintenance surface treatments for execution in 2019 and beyond.
4. Cost.
Project
Estimated cost
(PMF)
Estimated Cost
(MSA)
2017 Street Maintenance
$386,980
2018 Street Maintenance
$779,602
$128,093
5. Funding. Sufficient funding is available in the Pavement Management Fund (PMF) for the 2017
project and to complete the Engineering work of the 2018 projects. Estimated PMF balance at the end of
2017 is $79,000. Sufficient funding for the 2018 projects is based on the assumption that an additional
$450,000 of funding is provided ($250K from the PMF Levy and $200K from fund 2017 positive fund
balance carry over) and that any preventive maintenance surface treatments are deferred until 2019. As
the individual project scopes are refined costs that can be funded from the stormwater and sewer ftind will
be identified.
AGENDAITEM
6. Engineering Proposal. BMI provided a design and engineering proposal for the 2017 projects of not
to exceed $38,795. A separate proposal will be presented for approval for the planning of the 2018
projects later this spring.
7. Timeline.
When
What
June 12, 2017
Bid Award for 2017 project
June 12, 2017
Engineering proposal for 2018 projects to Council for approval
July -Sept 2017
Complete 2017 Project
July -Sept 2017
Complete engineering and design for 2018 projects
June -Sept 2017
Use 2018 projects to inform budgeting formulation process.
May -Nov 2017
Develop options for improving 0CB; (CSAH 112-CSAH 6) and Identify
candidates for preventive maintenance surface treatments.
December 2017
Approval of 2018 project funding
8. Staff Recommendation. I recommend that council approve the 2017 and 2018 plan for road
maintenance as well as accept the proposal from BMI to perform design engineering for the 2017
projects.
COUNCIL ACTION REQUESTED
Motion to approve the 2017 and 2018 road maintenance plan and accept the proposal from Bolton and
Menk to perform the engineering and design for the 2017 projects.
Exhibits
A. Bolton and Menk Proposal
Prepared By: Reviewed By: Approved By: D5R
/t- 71L
CBOLTON
D& MENK
Real People. Real Solutions.
April 18, 2017
City of Orono
Attn: Adam Edwards
PO Box 66
Orono,MN 55323
RE: 2017 Street Improvements — Design and Bidding Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
BoLton-Menk.com
As requested, we have prepared a scope of services and design fee estimate for the proposed
improvements to Tonka Avenue, East Lake Street, Northern Avenue, and Minnetonka Avenue. It is our
understanding that the scope of the project will also include repaving the post office parking lot and ftill
depth patches at various locations throughout the City.
Proposed Scope of EnLyineerint! Services
To assist the City with this improvement project, Bolton & Menk proposes the following scope of
services:
StaffDesjp_n Meetings — Our team will work with City staff to develop the scope of the project and to get
input on design details. The goal of these meetings is to ensure that the project is designed consistent
with City standards and that the City's maintenance practices and operations are considered throughout
the design process.
Detailed DesLy_n and Bidding — Once the final scope of the project is determined based on review of the
preliminary design, Bolton & Menk will prepare detailed plans and specifications for the project. This
work will include coordination with private property owners as needed. Upon authorization, the project
will be advertised for competitive bids. Bolton & Menk will administer the bidding process and will
ultimately make recommendations to the City Council about awarding the project.
Fee Estimate
Based on the scope of services described above, we propose a not -to -exceed fee of $38,795 to be billed on
an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate
scope and fee estimate for construction phase services.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Principal Engineer
H:\ORNO\2017 New Projects\Fee Estimate - 2017 Street Improvements.docs:
Botton & Menk is an equat opportunity empLoyer.
AGENDAITEM
Item No.: 14
Date: April 24, 2017
Item Description: #17-3917, James & Vicki Splinter, 4005 North Shore Drive,
Variances — Resolution
Presenter: Melanie Curtis Agenda Planning Department
Planner Section: Report
Purpose. This application is regarding variances to redevelop the substandard property.
2. MN§15.99 Application Deadline. The application was received on February 22, 2017; it was
considered as complete on March 6. Therefore the 60 -Day review period expires on May 5, 2017.
Background. The applicants recently purchased the newly constructed home at 4009 North
Shore Drive; they subsequently acquired the subject property at 4005 North Shore Drive and wish
to construct a new single family residence and in -ground swimming pool. Due to the shape, size,
and location of the property, the applicants are requesting side street setback and average
lakeshore setback variances for the home and pool. Additionally, the property does not conform
to the LR- I B minimum size and width requirements; lot area and lot width variances are required.
4. Planning Commission Comment. On March 20, the Planning Commission held a public hearing
and reviewed the application. Following the public hearing the Conunission voted 5 to 0 in favor
of a motion to approve the variances subject to the following conditions:
a) The driveway must be revised to comply with City codes and Hennepin County permits;
b) Submittal of revised hardcover calculations resulting from the above required driveway
changes;
c) Clarification about and revision of the proposed privacy fence; and
d) Submittal of retaining wall engineering with the building permit.
Public Comment. Comments from the public were received and included in the Planning
Commission packet. Additional comments and testimony was provided during the meeting. Please
refer to the attached Planning Commission minutes for further detail. No comments have been
received after the meeting.
6. Updates. The applicants have worked with Hennepin County on the driveway access permit and
have provided a revised plan meeting Hennepin County's and the City Engineer's approval.
Further, the applicants have reached out to some of the neighbors and believe they have reached
an understanding and/or compromise addressing the neighbor's concerns.
The revised plan uses the existing curb cut onto North Shore Drive. This results in a narrow
driveway corridor running along the east lot line. The applicants are proposing to construct a
privacy fence 10 feet from the property line on the interior side of the driveway with plantings on
the inside of the fence. The revised plan reflects an increase in the hardcover proposed from
21.6% to 24.8%, this increase is conforming.
7. Staff Recommendation. Staff recommends approval with the condition that the applicant
provide an off-site staging and parking plan for contractors working on the site during the
demolition of the existing home and the construction of the new home. It is the recommendation
of staff that no on street parking be provided.
COUNCIL ACTION REQUESTED
Motion to adopt or amend the approval resolution.
Prepared By: VY)GG
Reviewed By: J. Barnhart Approved By: D5R
AGENDAITEM
Exhibits
Exhibit A. Draft Resolution
Exhibit B. Revised Site Plan
Exhibit C. Revised Hardcover Worksheet
Exhibit D. Revised Garage Door Plan
Exhibit E. Landscape Plan
Exhibit F. Police Department Comments
Exhibit G. Hennepin County Comments
Exhibit H. Draft PC Minutes
Exhibit 1. PC Staff Report
Exhibit J. Additional Public Comment
References
1) PC Exhibits:
Exhibit A. Application
Exhibit B. Practical Difficulties Documentation Form
Exhibit C. Existing & Proposed Survey/Site Plan
Exhibit D. Proposed Plans and Elevations
Exhibit E. Submitted Hardcover Calculations
Exhibit F. Aerial Photos
Exhibit G. Site Photos
Exhibit H. City Engineer Memo
Exhibit 1. Property Owners List
Exhibit J. Plat Map
Exhibit K. Neighbor Comments
Prepared By: VYIGG Reviewed By: J. Barnhart Approved By: Nz
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
A RESOLUTION
APPROVING VARIANCES FROM
MUNICIPAL ZONING CODE
SECTIONS 78-330 & 78-1279
FILE NO. 17-3917
WHEREAS, on February 22, 2017, James and Vicki Splinter ("Applicant[s]"), applied
for variances from the City Code for the property addressed 4005 North Shore Drive and legally
described as:
Lot 1, except that part thereof bounded by a line beginning at the most Southerly
corner of said Lot; thence North on the Easterly line of said Lot, 21 feet; thence
Southwesterly in a straight line to a point on the Southwesterly line of said Lot
distant 20 feet Northwesterly measured along said line from the most Southerly
corner of said Lot; thence southeasterly along said Southwesterly line 20 feet to
the point of beginning;
All of Lot 2; and
All that part of Lot 3, lying Easterly of a straight line drawn across said Lot, which
line begins at a point in the Northerly line of said Lot, 3 feet Westerly measured
along said Northerly line from the Northeasterly corner of said Lot, and runs in a
straight line 235.3 feet to a point distant 21.8 feet Northwesterly from and at right
angles to the Easterly line of said Lot 3 and thence continues in the same
direction to the Southerly line of said Lot.
"Highwood Lake Minnetonka", Hennepin County, Minnesota (hereinafter the
"Property");
WHEREAS, the Applicants have made application to the City of Orono for
variances to Orono Municipal Zoning Code Section 78-330 to allow redevelopment of the Property
which has 0.42 acre in area and 103 feet in width at the ordinary high water level (hereinafter the
"OHWL") and 111 feet in width at the 75 -foot setback where 1.0 acre in area and 140 feet in width
are required; and
WHEREAS, the Applicants have made application to the City of Orono for a
variance to Orono Municipal Zoning Code Section 78-330 to allow a side street setback of 16 feet
for the new home and 20 feet for the in ground swimming pool where a 35 foot setback is required;
and
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
WHEREAS, the Applicants have made application to the City of Orono for a
variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of a new home
98 feet from OHWL and an in ground swimming pool 75 feet from the OHWL, both lakeward of
the average lakeshore setback line which is 141 feet from the OHWL; and
WHEREAS, on March 20, 2017, after published and mailed notice in accordance
with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at
which time all persons desiring to be heard concerning this application were given the opportunity
to speak thereon; and
WHEREAS, on March 20, 2017, the Planning Commission recommended a
conditional approval of the variances based on resolution of the issues listed within the staff report;
and
WHEREAS, on April 24, 2017, the City Council reviewed the application and the
recommendations of the Planning Commission and City staff; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota
hereby approves the requested variances as described above based on one or more of the
following findings of fact concerning the Property:
FINDINGS OF FACT:
This application was reviewed as Zoning File #17-3917. The analysis contained within
staff memos and the exhibits attached to the aforesaid memos, all minutes from the above
mentioned meetings, and any and all other materials distributed at these meetings are
hereby incorporated by reference.
2. The Property is located in the LR -1 B Single Family Residential Zoning District.
3. The Property contains 0.42 acres in area and has a defined lot width of 111 feet at the
OHWL and 103 feet at the 75 feet.
4. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater
Quality Overlay District.
5. Applicant has applied for the following variance[s]:
a. Lot Area and Lot Width Variances.
b. Average Lakeshore Setback Variance.
c. Side Street Setback Variances.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
6. In considering this application for variances, the Council has considered the advice and
recommendation of the Planning Commission and the effect of the proposed variance
upon the health, safety and welfare of the community, existing and anticipated traffic
conditions, light and air, danger of fire, risk to the public safety, and the effect on values
of property in the surrounding area.
ANALYSIS:
"Variances shall only be permitted when they are in harmony with the general purposes
and intent of the ordinance . . . ." The lot width and lot area variances are consistent with
the general intent of the Ordinance. The requested average lakeshore setback variance
is in harmony with the Ordinance as the only adjacent neighbor sits at a higher elevation
and their lake views will not be impacted by the new home. The applicants are also the
owners of the adjacent lakeshore property. The side street setback variance requested for
the home and pool are reasonable considering the shape and buildable width of the
Property.
2. "Variances shall only be permitted . . . when the variances are consistent with the
comprehensive plan." The variances resulting in a permit for construction of a single family
residence with a residential pool in a residential zone are consistent with the
Comprehensive Plan.
3. "Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. 'Practical difficulties,' as used in
connection with the granting of a variance, means that:
a. The property owner in question proposes to use the property in a reasonable manner,
however, the proposed use is not permitted by the official controls.
The request to permit construction of the home and pool in the proposed location,
within the side street setback and lakeward of the average lakeshore setback,
appears to be reasonable as the Property's triangular shape creates a difficulty,
and owners are also the owners of the adjacent.
b. The plight of the landowner is due to circumstances unique to his property not created
by the landowner
The sub -standard size and shape of the Property were not the result of actions by
the landowner. The orientation of the Property, the shape of the Property, and the
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
size of the Property combined with the curvature of the shoreline and North Shore
Drive result in almost no buildable area on the Property
c. The variance, if granted, will not alter the essential character of the locality. "
The lot area and width variances will not alter the character of the neighborhood.
It does not appear that the average lakeshore setback variances to permit the new
home, pool, and elevated terrace will adversely impact views of the lake currently
enjoyed by the adjacent property owners. Additionally, the requested side street
setback variance for the home and pool offer greater separation from the right-of-
way than the current home.
4. "Economic considerations alone do not constitute practical difficulties." Economic
considerations have not been a factor in the variance approval determination.
5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight
for solar energy systems. Variances shall be granted for earth -sheltered construction as
defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter
78." This condition is not applicable.
6. "The board or the council may not permit as a variance any use that is not permitted under
Orono City Code Chapter 78 for property in the zone where the affected person's land is
located." This condition is not applicable, as the use for a residence and pool are allowed
uses in the LR -1B District.
7. "The board or council may permit as a variance the temporary use of a one -family dwelling
as a two-family dwelling." This condition is not applicable.
8. "The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property." The shape and size of the lot as well as its
orientation along the curve of North Shore Drive, and the curve of the shoreline create a
unique circumstance which is peculiar to the Property.
9. "The conditions do not apply generally to other land or structures in the district in which the
land is located." The shape and size of the lot as well as its orientation along the curve of
North Shore Drive, and the curve of the shoreline create a unique circumstance which is
peculiar to the Property.
10. "The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant." Staff finds this condition to be true.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
11. "The granting of the proposed variance will not in any way impair health, safety, comfort or
morals, or in any other respect be contrary to the intent of this chapter." Granting the
requested variances will not adversely impact health, safety, comfort, or morals; nor will it
be contrary to the intent of the Code.
12. "The granting of such variance will not merely serve as a convenience to the applicant, but
is necessary to alleviate demonstrable difficulty." The size and shape of the Property; its
position along the curve of North Shore Drive and location of the adjacent home to the
west create practical difficulties affecting the Property; the variances are necessary and
do not merely serve as a convenience to the owners.
CONCLUSIONS, ORDER AND CONDITIONS:
Based upon one or more of the above findings, the Orono City Council hereby
grants variances to Orono Municipal Zoning Code Section 78-330 to allow redevelopment of the
Property which has 0.42 acre in area and 103 feet in width at the OHWL and 111 feet in width at
the 75 -foot setback where 1.0 acre in area and 140 feet in width are required; a variance to Orono
Municipal Zoning Code Section 78-330 to allow a side street setback of 16 feet for the new home
and 20 feet for the in ground swimming pool where a 35 foot setback is required; and a variance
to Orono Municipal Zoning Code Section 78-1279 to allow construction of a new home 98 feet
from OHWL and an in ground swimming pool 75 feet from the OHWL, both lakeward of the
average lakeshore setback line which is 141 feet from the OHWL, subject to the following
conditions:
1. Council approval is based on the entire record, above Findings.
2. The approved project shall conform to the survey by W. Brown Land Surveying Inc., dated
03/24/2017, building plans, and landscape plans submitted by the Applicants and
annotated by City staff, attached to this Resolution as Exhibits A, B & C.
3. Any amendments to the plans which are not in conformity with City codes may require
further Planning Commission and City Council review.
4. Authorities granted by this resolution run with the Property not with the Applicants, but are
permissive only and must be exercised by obtaining a building permit for the new
construction and commencing construction of said project. A framing inspection must be
completed within one year of the date of Council approval, or the variance will expire on
that date (April 24, 2018).
5. Violation of or non-compliance with any of the terms and conditions of this resolution may
result in the termination of any authority granted herein.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
ADOPTED by the Orono City Council on this 24 1h day of April, 2017.
ATTEST:
CITY OF ORONO:
Anna Carlson, City Clerk Dennis Walsh, Mayor
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JOB NO.
27-17A
5L; LL REVISIONS
SITE ADDRESS
4005 North Shore Dr.
Or—, MIN 55364
I hereby certify that this survey, plan, or report was prepared by
me or.under my direct supervision and that I am a duly registered
Ljn d ursevor under the laws of the State of Minnesota.
W. BROWN LAND SURVEYING, INC.
DATED: 03-24-2017
W. BROWN LAND SURVEYING, INC.
8030 CEDAR AVENUE SO., SUITE 228.
BLOOMINGTON, MIN S5425
Bus: (952) 1
FAx: (952) 854-4268
1" = 20' DATE REMARICS
BOOK/PAGE
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REFERENCE
BENCHMARK
Sanitary Manhole Invert Near Lake in the Back Yard
of #4005 North Shore Dr. Invert Elevation = 927.93.
SHEET
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234-16 144/69
WOODRow A. BRI:nvN, R.L.S. MN REG 15230
City of Orono
Hardcover Calculation Worksheet
Property Address: n/ � I
JL� DA
Prepared by: Date: 7702 6 720 1 -1--
Stormwater Quality Overlay District Tier: (Circle one) Tier 2 Tier 3 Tier 4 Tier 6
Step 2: PROPOSED HARDCOVER
In the following table, identify all items of proposed hardcover on the property, keyed by letter to
Certificate of Survey (survey must accompany this form). Include all existing hardcover items that are
intended to remain, as well as all proposed hardcover items that will be added. Use as many lines as
necessary to accurately depict proposed hardcover status of the property. For Tier 1 properties, identify
any features by letter which are split at the 75' setback line and calculate hardcover square footage
separately for each portion.
Key to Hardcover Item (Describe) Length x Width
Survey
Total
(Square Feet)
(Examp4e) KGarage) (24� x 30)
(720 S.F.)
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(1) Total Proposed Hardcover
� , �-55-
�SF.
..Excludable Hardcover (SeG City Code See 78-1684):
S.F.
SR
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S.F.
(2) Total Excludable Hardcover
S.F.
(3) Net Proposed Hardcover [Subtract line (2) fromjine Kl)]
S.F
(4) Total Lot Area
1,5.3.00
SR
Proposed HardcovGr Percentage (3) - (4)
'Z4 a %
This is an information packet regarding Hardcover. Every effod has been made to insure the accuracy of the information contained
herein; however, it any intormation is not consistent with provisions of the City Code, the Code provisions will prevail.
Page 9 of,9
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From: Correy Farnio
To: Melanie Curtis
Subject: 4005 North Shore Drive
Date: Wednesday, March 29, 2017 9:39:30 AM
Attachments: imacie001.pno
It is my understanding that a major construction project will be occurring at this address. I am
concerned with vehicles parking on North Shore and construction vehicles staging and delivering
materials. We had issues with previous projects and prefer not to have the same issues with this
project.
Thankyou
POEM chi�ef
Orono Pohee Department
05-,2,10.44-00
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may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.
From: Michael D Olmstead
To: Melanie Curtis
Subject: FW: Revised Site Plan PDFs w/ Updated Driveway - Splinter Site at 4005 North Shore
Date: Wednesday, March 29, 2017 8:00:52 AM
Attachments: 27-17A Rev. Drive - 4005 North Shore 03-28-2017.i)d
Proposed Hardcover Worksheet.pd
Melanie,
Bob Byers and I reviewed this new proposed plan and don't see anything major that would prevent us
from approving it. It keeps the location of the existing driveway and if they grade the lot, the new
drive to the garage will be inside the property line. In addition, the privacy fence will be further away
from the road. Let me know if you have any thoughts.
Mike Olmstead
Permits Supervisor
Hennepin County Transportation - Operations
612-221-7162 (cell)
612-596-0336 (office)
https://roadpermits.co.hennepin.mn.us
Disclaimer: If you are not the intended recipient of this message, please immediately notify the
sender of the transmission error and then promptly delete this message from your computer
system.
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, March 20,2017
6:30 o'clock p.m.
Thiesse stated the intent of the ordinance is to protect the person's lakeshore views and they have given
that right away so it is a nonissue.
Schoenzeit stated if they had not agreed to this project, the discussion tonight would be different.
Thiesse agreed the discussion would be different.
Schoenzeit commented it is important that the Planning Commission is respectful when there is a
sightline change and take the neighbors' comments into consideration.
Leskinen noted the applicants are replacing the existing home and that they have pulled it back from the
lake.
Thiesse pointed out the applicants are also proposing an elevated deck. Thiesse stated the letter from the
neighbor made the sightlines a nonfactor for him.
Landgraver stated the fact that the neighbor is okay with the project was a deciding factor for him.
Leskinen moved, Landgraver seconded, to recommend approval of Application No. 17-3916, Peter
Eskuche on behalf of Forrest Burke, 1020 Tonkawa Road, granting of an average lakeshore setback
variance and a lot width variance. VOTE: Ayes 5, Nays 0.
11. 17-3917 JAMES AND VICKI SPLINTER, 4005 NORTH SHORE DRIVE, VARIANCES,
9:03 P.M. — 9:24 P.M.
James Splinter, Applicant; Craig Sherber, Project Manager; and Clayton Johnson, Yard Scapes; were
present.
Curtis stated the applicants have applied for variances in order to construct a new single-family home and
an in -ground swimming pool on the property. The variances consist of side street setback and average
lakeshore setback variances for the home and the pool. Because the property does not conform to the
LR- I B standards, lot area and lot width variances are also requested.
The applicants are proposing to construct a new home 16 feet from the side street property line. The pool
is proposed at 20 feet where a 35 -foot setback is required for both. The average lakeshore setback line is
141 feet from the lake as determined by the location of the applicant's home on the neighboring lot to the
west. The proposed pool with elevated patio is situated approximately six feet above grade and will be
set back 75 feet from the lake and 66 feet ahead of the average lakeshore setback line. The proposed
home will be 98 feet from the lake and 43 feet lakeward of the average lakeshore setback.
There were a number of issues outlined in the Staff report regarding driveway dimensions and minimum
requirements as well as proposed work within the Hennepin County right-of-way and privacy fencing.
The Planning Commission should discuss these issues with the applicant's representative and direction
should be given and revised plans should be submitted.
Comments from the neighbors were submitted and have been distributed to the Planning Commission.
Staff finds that there are practical difficulties inherent to the lot shape, size, location on both the shoreline
and North Shore Drive which support the granting of reasonable variances.
Page 27 of 43
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, March 20,2017
6:30 o'clock p.m.
Staff recommends approval of the requested variances conditioned upon submittal of a landscape plan and
satisfactory resolution of the following site plan issues:
I . Driveway compliance;
2. Submittal of revised hardcover calculations;
3. Privacy fence; and
4. Retaining wall engineering.
Curtis read the following e-mail into the record:
"I live at 1560 North Arm Drive (County Road 19), across from this planned house, garage and pool. I
just have to wonder what Hennepin County has to say if this county road were ever to have a proper
shoulder added to this county road like normal county roads have.
Doesn't the County have an opinion on this house being so close to the road?
I am unable to be at the hearing tonight since I have to work.
Thank you for your consideration. Barbara and Patricia Lawless."
Thiesse asked what kind of property Hennepin County has and whether it is 20 feet from the edge of the
bituminous to the right-of-way.
Curtis indicated it is approximately 20 feet and that there is room to construct a shoulder if they choose.
Craig Sherber, Project Manager, stated the driveway is still a work in progress and they have not met with
Hennepin County yet.
Thiesse asked if the applicant understands he has requirements he needs to meet with respect to the
driveway.
Sherber indicated he does.
Curtis noted Staff s issue with the driveway is that the width within the right-of-way exceeds 20 feet.
Curtis stated even if the County were to allow the extended backup area, the City would not allow it.
Sherber indicated they can work with those restrictions.
Curtis stated an additional driveway concern is that a driveway is required to meet the minimum standards
up to every garage door.
Clayton Johnson, Yard Scapes, stated he has been working on the landscape plan for the property.
Thiesse asked if the applicant is aware of the changes being requested by Staff.
Sherber stated they are and that they would like to work with Staff on any necessary revisions. Sherber
asked if it would be necessary to come back before the Planning Commission.
Page 28 of 43
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, March 20,2017
6:30 o'clock p.m.
Thiesse stated in his opinion they are looking at variances, and as long as they meet the requirements of
Staff before to going before the City Council, he would be okay with that.
Leskinen indicated she also would be okay with that.
Chair Thiesse opened the public hearing at 9: 10 p.m.
Carlos Lopez, 1570 North Arm Drive, stated the house was built approximately 100 years ago and that
they also own the $2 million home next door to this one. Lopez stated in his view the house would be
grandfathered in. Lopez stated when he spoke with City Staff, they indicated the applicant did not have
any variances for the $2 million house they currently own.
Lopez stated anybody who would purchase this house at 4005 North Shore Drive would have to set the
house further back from the shoreline than it currently sits right now. Lopez stated assuming the house is
grandfathered in, they should not be able to go closer to the shoreline and they have to build within the
footprint and square footage of the current house. Lopez noted the applicants want variances for a side
yard setback and a 6 -foot privacy fence, which he is opposed to, on the county line.
Lopez noted he submitted a written statement outlining his concerns. Lopez stated he does not mind if
they tear all the trees down on the county line side but that he would then not want other trees to be
transplanted onto that property along the county property.
Lopez stated with them applying for variances in pretty much every direction of the house, it will block
his view of the lake. If they build this house, he will no longer have a view of the lake, and they should
not be allowed any variances. Lopez stated they already have a $2 million house and that he is not sure if
this is considered an accessory dwelling or whether a minimum square footage is required or whether a
garage/pool structure can be 90 percent garage and 10 percent house. Lopez stated he would appreciate
any information the Planning Commission could give him regarding the project and the rationale for any
variances.
Thiesse noted this is an individual property whether owned by the neighbor or not and that they have a
right to construct a structure on the property and that they are requesting some variances in order to build
it. Thiesse stated there is a current structure on the property and the City has to allow another structure to
be built.
Curtis confirmed that it is a lot of record.
Thiesse stated the Planning Commission cannot deny them a house.
Lopez stated he is not saying that but that this house is grandfathered in and they should not be allowed to
build any closer to the shoreline than the existing structure.
Thiesse noted they are outside the 75 -foot setback line by quite a bit.
Curtis displayed the survey on the overhead. Curtis stated the deck comes out to the edge of the 8' x 20'
piece and the house foundation is the square -rectangle piece. Curtis noted the stairs for the deck are at 82
feet.
Thiesse stated the house would be 96.1 feet.
Page 29 of 43
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, March 20,2017
6:30 o'clock p.m.
Landgraver noted the house is being pulled back but the pool will be closer to the lake.
Thiesse stated the pool would still be outside the 75 -foot setback. Thiesse stated as far as Mr. Lopez's
property, to his understanding his views are not protected since his property is not lakeshore. Thiesse
stated the people who own lakeshore properties have the ability to build on their lots. Thiesse stated
while it would be nice that they take into consideration Mr. Lopez's views, they are not obligated to.
Lopez asked if the 6 -foot privacy fence is allowed on the side lot line.
Thiesse stated it would be allowed if it meets the City's standards.
Lopez asked if he is saying that he has no say in whether they get a variance. Lopez stated he does not
mind if they construct a house on the property but that the height of the roof will exceed what is currently
there. Lopez stated presently the yard slopes down toward the road and they will backfill with dirt and
raise the elevation of the proposed house. As a result, it will be a pretty tall house.
Thiesse stated Mr. Lopez does have the ability to come forward at the Planning Commission and state his
concerns. Thiesse noted the maximum height of the house is limited to 30 feet and that the applicants
could propose a rambler that is 17 -foot tall or put in a house that is 30 feet tall.
Lopez asked if he basically has no say on the variances.
Thiesse stated if the applicants can show a practical difficulty and it seems to reasonably meet the intent
of the law, the variances would likely be granted.
Lopez commented that he does not feel a $2 million house is a reason to allow a summer pool house.
Chair Thiesse closed the public hearing at 9:18 p.m.
Thiesse stated he sees the privacy fence as a practical difficulty given the county road and the headlights
shining at this house as cars come around the comer.
Curtis noted the applicants are permitted a fence as long as the fence is located within their property.
Curtis stated as it is shown, the fence does cross into the County's property to the east.
Landgraver asked what the elevation of the pool and terrace is.
Curtis indicated it is approximately six feet higher than existing grade due to the tiered walls. Curtis
noted the City Engineer did review the plans and that the applicants are essentially building an elevated
structure. Curtis stated the pool is a structure within the average lakeshore setback, and the height of the
patio, even without a pool, would require the requested variance.
Schoenzeit stated the Planning Commission listens to all the comments and apply them when appropriate,
but when you look at the applicant's request and the code, they are reasonable requests and use of the
property. Schoenzeit stated the City's Code does not provide non-lakeshore neighbors protected
sightlines of the lake.
Page 30 of 43
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Monday, March 20,2017
6:30 o'clock p.m.
Landgraver stated given the project manager's willingness to comply with Staff s recommendations, he
believes this is a good use of a difficult lot. Landgraver noted the applicants are pulling the house back,
which reduces the massing near the lake even with the pool, and that he tends to be supportive of the
application.
Lemke commented he sees it as a reasonable request.
Leskinen stated it is a reasonable request and complies with what the City requires. Leskinen noted the
City has standards that the Planning Commission has to meet in order to either deny or grant a variance.
Leskinen stated if someone comes in and can show the practical difficulties of a particular property and
meets the criteria and intent of the code, the Planning Commission cannot arbitrarily deny it. Leskinen
stated in her view it is reasonable and well presented.
Lemke moved, Leskinen seconded, to recommend approval of Application No. 17-3917, James and
Vicki Splinter, 4005 North Shore Drive, granting of side street and average lakeshore setback
variances, subject to Staff recommendations. VOTE: Ayes 5, Nays 0.
12. 17-3919 AMIR AND ASHLEY MEHBOD, 2625 NORTH SHORE DRIVE, VARIANCE,
9:24 P.M. — 9:30 P.M.
Andy Anderson and Kareem. Radom were present on behalf of the applicants.
Curtis stated the applicant's home was initially constructed in the 1920s and has been remodeled over the
years. The existing home is located 30 feet from the lake. The applicants are requesting a lake setback
variance in order to construct a small 8' x 29.5' addition to the home 64 feet from the ordinary high water
level. It would add 93.2 square feet of hardcover in the 0-75 foot zone. The hardcover property
calculation is below 25 percent. The majority of the home is within the 75 -foot setback accounting for
3,700 square feet or 4.3 percent of the site's hardcover.
Both of the adjacent neighbors are aware of the request and the property owner to the east has provided
additional supportive comments that were included in the Planning Commission's packet.
Staff finds the practical difficulties inherent to the existing home's location and its current proximity to
the lake support the requested variances. Planning Staff recommends approval of the requested variances
for the proposed addition with the condition that the Planning Commission should consider
recommending plantings to screen the addition from the lake.
Thiesse asked how old the survey is.
Kareem Radom stated to his recollection the survey was done in 2015.
Andy Anderson, Builder, stated the property owners are currently out of town. Anderson indicated they
wanted the addition to look authentic instead of a little knob off of the side. In order to do that, the
addition ended up encroaching into the lakeside slightly. Anderson noted the addition is not very visible
from the lake, but in order to keep the addition consistent with the original roofline, it had to be situated
this way.
Thiesse noted one of Staff s recommendations was screening and asked if that is reasonable.
Page 31 of 43
Date Application Received: 02/22/17
Date Application Considered as Complete: 03/06/17
60 -Day Review Period Expires: 05/05/17
To: Chair Thiesse and Planning Commission Members
Doug Reeder, Interim City Administrator
From: Melanie Curtis, Planner YYIGG
Date: 20 March 2017
Subject: #17-3917, James & Vicki Splinter, 400S North Shore Drive,
Variances
Public Hearing
Application Summary: The applicants are requesting side street and average lakeshore setback
variances in order to redevelop the property with a new single family residence and an in -
ground pool. Because the setbacks cannot be met, lot area and lot width variances are also
required because the lot is nonconforming.
Staff Recommendation: Planning Department Staff recommends approval.
Background
The applicants recently purchased the newly constructed home at 4009 North Shore Drive; they
subsequently acquired the subject property at 4005 North Shore Drive and wish to construct a
new single family residence and in -ground swimming pool. Due to the shape, size, and location
of the property, the applicants are requesting side street setback and average lakeshore setback
variances for the home and pool. Additionally, the property does not conform to the LR -IB
minimum size and width requirements; lot area and lot width variances are required.
LOT ANALYSIS WORKSHEET
Section 78-330 & 78-1279 - Setbacks:
LR -1B
Required
Existing
Proposed
Detached Garage ±80'
House 110'
Rear
30'
House ±122'
Detached Garage 3'
House 16'
Side Street
35'
House 11'
Poo120'
Detached Garage 10'
House 10'
West Side
10,
House 20'
Poo124'
House Deck 14'
House 98'
Lakeshore
75'
House 82'
1 Pool
The average lakeshore setback is determined by the location of the
home at 4009 NSD which is set back 141 feet from the lake. All of
Average Lakeshore
the proposed improvements on 4005 NSD will be lakeward of the
average lakeshore setback.
FILE # 17-3917
20 Mar 2017
Page 2 of 6
Section 78-330 - Lot Area/Width:
1-11-113 Lot Area Lot Width
Required 43,560 s.f. (1.0 acre) 140'
Actual 18,380 s.f. (0.42 acre) 111' @ OHWL /103'@ 75'
Section 78-1403- Structural CoveEgre.
Total Lot Area
Total Structural Coverage
18,380 s.f. (0.42 acre)
Allowed: 2,757 s.f. (15%)*
Proposed: 1,540 s.f. (8.3%)
Note: Structural Coverage regulation was amended by the City Council on March 13, 2017,
raising the limit to 20% of the lot area, and adjusting what is calculated.
Section 78-1700 -Hardcover Calculations:
Stormwater
Total Area in
Allowed
Existing
Proposed
Overlay District
Zone
Hardcover
Hardcover
Hardcover
Tier
4,595 s.f.
2,309 s.f.
3,965 s.f.
Tier 1
18,380 s.f.
(25%)
(13.1%)
(21.6%)
Applicable Regulations:
Lot Area and Lot Width Variances (Sec. 78-330
Zoning Code Section 78-72 provides options for the redevelopment of lots which do not meet
the minimum area or width requirements for the respective zoning district. Substandard
properties within the Shoreland Overlay District, like the subject lot, are able to be redeveloped
without variances if specific standards are met; such as:
1. All setback requirements can be met.
2. A Type I sewage treatment system consistent with Minnesota Rules, chapter 7080, can
be installed or the lot is connected to a public sewer; and
3. The impervious surface coverage meets all hardcover location and square footage
restrictions of this chapter and the total square footage of hardcover does not exceed
25 percent of the entire lot area.
4. All other zoning district standards can be met.
The applicants' need for setback variances results in the property's inability to conform to #1
above. Therefore, lot area and width variances are also required in order to redevelop the
property.
Side Street Setback Variance (Sec. 78-330)
The property is a corner lot, the rear lot line is the 3 foot wide street frontage opposite the lake.
The eastern street frontage is defined as a side street requiring a 35 -foot structural setback. The
applicant is proposing to construct the new home 16 feet from the side street property line; the
pool is proposed at 20 feet.
Average Lakeshore Setback Variance (Sec. 78-1279)
Because the property is a corner lot having only one abutting lakeshore neighbor the average
lakeshore setback line is 141 feet from the lake, as determined by the location of the applicants'
home on the neighboring lot (4009 NSD). The proposed pool with elevated patio is situated
FILE # 17-3917
20 Mar 2017
Page 3 of 6
approximately 6 feet higher than the existing grade and will be set back 75 feet from the OHWL,
the proposed home will be 98 feet from the OHWL.
Additional Site Plan Comments (Sec. 18-136. 78-1405 & 78-1681
Driveway —The City Code requires driveways constructed to a minimum width consistent with
the total width of the overhead garage doors. The current garage plan reflects 3 overhead doors
with driveway paved to serve only two. The driveway will need to be modified.
Additionally, properties on an arterial or collector roadway must provide a turnaround on site
with minimum dimensions of 8 feet by 12 feet. It appears the applicants have attempted to
accommodate this turnaround within the right-of-way. City Code limits the driveway curb cut
width to 20 feet within the right-of-way. This driveway is shown at 20 feet with the allowed
radius flaring, however the driveway widens to 30 feet within the right-of-way. The portion of
the driveway within the right-of-way must be reduced to meet the Code requirement of 20 feet
maximum. The proposed driveway must be revised to meet the Code and hardcover levels
updated to reflect the required driveway dimensions, etc.
Privacy Fence — The site plan reflects a privacy fence along the eastern side street property line.
Staff assumes "privacy fence" equates to a six foot tall fence which is the maximum height
permitted within the setback area. The proposed fence crosses the property line and
encroaches into the Hennepin County right-of-way. This must be revised.
The only neighbor comments received at the time of printing were from an off lake neighbor
who expressed concerns about the potential for the applicants to plant additional trees along
the eastern property line resulting in elimination of the existing limited view of the lake for this
neighbor. While this neighbor's lake view is not protected, the applicants should provide a
landscape plan detailing tree removals and planting.
Hennepin County Right -of -Way — The applicants are proposing grading, which would assume
tree removal, and driveway changes within the Hennepin County right-of-way. Hennepin County
should review the proposed plans, permits may be required.
Engineered Designfor Retaining Walls — Retaining walls 4 feet or greater in height must be
designed by a licensed professional, and plans must be submitted to the City for review prior to
the approval of the permit. Tiered walls are considered one wall unless they are separated by at
least twice the height of the higher wall.
Governing Regulation: Variance (Section 78-123)
In reviewing applications for variance, the Planning Commission shall consider the effect of the
proposed variance upon the health, safety and welfare of the community, existing and
anticipated traffic conditions, light and air, danger offire, risk to the public safety, and the effect
on values of property in the surrounding area. The Planning Commission shall consider
recommending approvalfor variances from the literal provisions of the Zoning Code in instances
where their strict enforcement would cause practical difficulties because of circumstances unique
to the individual property under consideration, and shall recommend approval only when it is
demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning
Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties
also include but are not limited to inadequate access to direct sunlight for solar energy systems.
FILE # 17-3917
20 Mar 2017
Page 4 of 6
Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06,
subd. 2, when in harmony with this chapter. The board or the council may not permit as a
variance any use that is not permitted under this chapter for property in the zone where the
affected person's land is located. The board or council may permit as a variance the temporary
use of a one -family dwelling as a two-family dwelling.
According to MN §462.537 Subd. 6(2) variances shall only be permitted when:
1. The variance is in harmony with the general intent and purpose of the Ordinance. The
lot width and lot area variances are consistent with the general intent of the
Ordinance. The requested average lakeshore setback variance is in harmony with the
Ordinance as the only adjacent neighbor sits at a higher elevation and their lake views
will not be impacted by the new home. The applicants are also the owners of the
adjacent lakeshore property. The side street setback variance requested for the home
and pool are reasonable considering the shape and buildable width of the property.
2. The variance is consistent with the comprehensive plan. The variances resulting in a
permit for construction of a single family residence with a residential pool in a
residential zone are consistent with the Comprehensive Plan.
3. The applicant establishes that there are practical difficulties.
a. The property owner proposes to use the property in a reasonable manner not
permitted by the official controls; The request to permit construction of the
home and pool in the proposed location, within the side street setback and
lakeward of the average lakeshore setback, appears to be reasonable as the
property's triangular shape creates a difficulty and owners are also the owners
of the adjacent.
b. There are circumstances unique to the property not created by the landowner;
The sub -standard size and shape of the Property were not the result of actions
by the landowner. The orientation of the Property, the shape of the property,
and the size of the property combined with the curvature of the shoreline
almost no buildable area on the Property; and
c. The variance will not alter the essential character of the locality. The lot area
and width variances will not alter the character of the neighborhood. It does
not appear that the average lakeshore setback variances to permit the new
home, pool, and elevated terrace will adversely impact views of the lake
currently enjoyed by the adjacent property owners. Additionally, the
requested side street setback variance for the home and pool offer greater
separation from the right-of-way than the current home.
Additionally City Code 78-123 provides additional parameters within which a variance may be
granted as follows:
4. Economic considerations alone do not constitute practical difficulties. Economic
considerations have not been a factor in the variance approval determination.
5. Practical difficulties also include but are not limited to inadequate access to direct
sunlight for solar energy systems. Variances shall be granted for earth -sheltered
construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono
City Code Chapter 78. This condition is not applicable.
6. The board or the council may not permit as a variance any use that is not permitted
under Orono City Code Chapter 78 for property in the zone where the affected person's
land is located. This condition is not applicable, as the use for a residence and pool are
allowed uses in the LR -1113 District.
FILE # 17-3917
20 Mar 2017
Page 5 of 6
7. The board or council may permit as a variance the temporary use of a one -family
dwelling as a two-family dwelling. This condition is not applicable.
8. The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property. The shape and size of the lot as well as its
orientation along the curve of North Shore Drive create a unique circumstance which
is peculiar to the Property.
9. The conditions do not apply generally to other land or structures in the district in which
the land is located. The shape and size of the lot as well as its orientation along the
curve of North Shore Drive create a unique circumstance which is peculiar to the
Property.
10. The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant. Staff finds this condition to be true.
11. The granting of the proposed variance will not in any way impair health, safety, comfort
or morals, or in any other respect be contrary to the intent of this chapter. Granting the
requested variances will not adversely impact health, safety, comfort, or morals; nor
will it be contrary to the intent of the Code.
12. The granting of such variance will not merely serve as a convenience to the applicant,
but is necessary to alleviate demonstrable difficulty. The size and shape of the
Property; its position along the curve of North Shore Drive and location of the
adjacent home to the west create practical difficulties affecting the Property; the
variances are necessary and do not merely serve as a convenience to the owners.
The Commission may recommend or Council may impose conditions in granting of variances.
Any conditions imposed must be directly related to and must bear a rough proportionality to the
impact created by the variance. No variance shall be granted or changed beyond the use
permitted in this chapter in the district where such land is located.
Septic System Status
The property is served by City sewer.
Practical Difficulties Statement
Applicant has completed the Practical Difficulties Documentation Form attached as Exhibit B,
and should be asked for additional testimony regarding the application.
Practical Difficulties Analysis
Staff finds that there are practical difficulties inherent to the lot shape, size, location on both the
shoreline, and North Shore Drive which support the granting of reasonable variances.
Engineer Comments
The City Engineer has reviewed the proposed plans and provided comments, attached as Exhibit
H.
Public Comments
Comments from a neighbor were submitted, please see Exhibit K.
Issues for Consideration
1. Does the Planning Commission find that that the property owner proposes to use the
property in a reasonable manner which is not permitted by an official control?
FILE # 17-3917
20 Mar 2017
Page 6 of 6
2. Does the Planning Commission find that the variance(s), if granted, will not alter
the essential character of the neighborhood?
3. Does the Commission find it necessary to impose conditions in order to mitigate the
impacts created by the granting of the requested variance(s)?
4. Are there any other issues or concerns with this application?
Planning Staff Recommendation
Staff recommends approval of the requested variances conditioned upon submittal of a
landscape plan and satisfactory resolution of the following site plan issues as described on Page
3 of this report:
1. Driveway compliance;
2. Submittal of revised hardcover calculations;
3. Privacy fence; and
4. Retaining wall engineering;
List of Exhibits
Exhibit A. Application
Exhibit B.
Practical Difficulties Documentation Form
Exhibit C.
Existing & Proposed Survey/Site Plan
Exhibit D.
Proposed Plans and Elevations
Exhibit E.
Submitted Hardcover Calculations
Exhibit F.
Aerial Photos
Exhibit G.
Site Photos
Exhibit H.
City Engineer Memo
Exhibit 1.
Property Owners List
Exhibit J.
Plat Map
Exhibit K.
Neighbor Comments
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From:
To: Melanie Curtis
Subject: 4005 North Shore Drive Variances
Date: Monday, March 20, 2017 5:48:07 PM
I live at 1560 North Arm Drive (County Road 19), across from this planned house, garage
and pool. I just have to wonder what Hennepin County has to say if this county road were
ever to have a proper shoulder added to this County road like normal County roads have.
Doesn't the County have an opinion on this house being so close to the road?
I am unable to be at the hearing tonight, since I have to work.
Thank you for your consideration,
Barbara and Patricia Lawless
AGENDAITEM
Item No.: 15 Date: April 24, 2017
Item Description: Implementation of Paperless Agenda System
Presenter: Doug Reeder Agenda City Administrator's
Interim City Administrator Section: Report
1. Purpose. Consider the implementation of a paperless agenda system for the City Council and the
Planning Commission and authorize the purchase of the needed equipment.
2. Background. In order to accomplish a decrease in staffing of the front counter it is imperative that
the current system of agenda preparation be changed to a paperless system to reduce the staff time
involved. Currently the city staff prepares 9 paper copies of the bi monthly City Council agenda which
for the April 10th meeting, for example, was 196 pages long. The staff also prepares 17 paper copies of
the Planning Commission agenda once a month. The Planning Commission agenda is probably normally
longer that the City Council agenda.
It is estimated that the preparation of these paper agendas requires an average of 12 hours of work per
meeting or 36 hours per month. Because we are required to have a public paper agenda at each meeting
and have some filing requirements, staff will still be required to prepare two or three paper copies for the
City Council and two for the Planning Commission even if the City Council directs that all City Council
and Planning Commission members get paperless agendas.
Another change which is needed to reduce staff at the front counter is the purchase of an additional
scanner which will be placed at the front desk to allow scanning at that location rather than require the
employees to go back to the scanners located in the adjoining room.
3. Project Scope. Implementing a paperless agenda system for everyone will best be done by the purchase
of identical lap top computers for all members of the City Council and Planning Commission. Staff will
purchase the computers (tablets) and will provide training for everyone on how best to download the
agendas and view the material. The computers will remain the property of the city and be returned to the
city when a Council Member or Planning Commissioner leaves office. The city will maintain the computers
and replace them as needed. Staff is now testing a laptop which we feel will work for everyone.
In addition to the computers the city will need to purchase two additional scanners. As stated above the
first scanner is to facilitate a more efficient scanning operation. The second needed scanner needed is a
scanner capable of scanning larger documents. This scanner is not required by the reorganization, but is
needed to more efficiently complete the scanning process of all the old files. Currently we are not able to
complete the scanning of each file because there are large documents in come files that require a larger
scanner. It will be more efficient to scan the entire file all at one time.
4. Cost. The costs of the needed equipment will be offset by the savings in staff salaries.
Equipment
Estimated Cost
14 Laptop Computers (tablets)
$5,600
Scanner (for Front Desk)
$4,700
Large Scanner
$7,800
Total
$18,100
Prepared By: D5R
Reviewed By:
Approved By: D5R
AGENDAITEM
5. Funding. Funding is available as follows:
Equipment
From Fund
Current Balance of Fund
Front Desk Scanner
Improvement Equipment Outlay
$947,409
Tablets for City Council and
Planning Commission
Cable
$ 100,000
Large Scanner
(From Utility Funds)
Water
$ 1,236,431
Sewer
$2,464,760
Storm Water
$ 1,621,984
6. Staff Recommendation. I recommend that the City Council implement a paperless agenda system
effective for the Planning Commission meeting of May 15" 2017 and City Council meeting of May 20',
2017.
COUNCIL ACTION REQUESTED
Motion to direct staff to implement a paperless agenda system for all members of the City Council,
Planning Commission and staff effective with Planning Commission meeting of May 15th and the City
Council meeting of May 22, 2017 and authorize the purchase of 14 laptop computers and 2 scanners.
Prepared By: D5R Reviewed By: Approved By: D5R
AGENDAITEM
Item No.: 16 Date: April 24, 2017
Item Description: First Quarter Financial Report
Presenter: Ron Olson Agenda City Administrator's
Section: Report
1. Purpose. Attached to this Memo is the 2017 First Quarter Financial Report. It is for informational
purposes only.
COUNCIL ACTION REQUESTED
No Action Required
Attachment
A. 2017 Budget Memo
Prepared By:
Reviewed By:
Approved By:
To: Mayor and Council
From: Ron Olson, Finance Director
Subject: Budget Update
Date: April 24, 2017
Attachments:
I . Revenue Summary
2. Revenue Detail
3. Revenue Graph
4. Expenditure Summary
5. Expenditure Detail
6. Investments
The first quarter General Fund year to date budget to actual comparisons are included with this
memo. They are as of the end of March which represents 25% of the year. Revenues are
currently at 14.20% of budget with expenditures at 24.95% of budget.
General Fund Revenues
The low revenue percentage is normal for the first quarter. The timing of revenue streams
account for the low revenue percentage for the quarter. The first property tax receipts,
representing 52.5% of the budget, will not be received until June. Various state grants (Other
Governmental) will also not be received until later in the year. For comparison purposes, 2015
and 2016 Ist quarter revenues were at 15.85% and 16.46% of budget. Both years ended with
revenues exceeding their budgets. A revenue graph is included to illustrate the typically low l't
quarter revenues.
General Fund Expenditures
At 24.95%, the overall expenditure amounts are on target for the year. Although some
adjustments have been made, the expenditure statement should be view as non -adjusted. Most of
the adjustments that have been made are to include the portion of the first payroll of April which
is for compensation earned in March. The Mayor and Council Department is at 38.87%; this is
the result of the timing of payments for memberships. Administration is currently trending over
budget at 30.99%. This is related to the resignation of the City Administrator. This budget will
likely end the year over budget because the outgoing administrator was working .75 FTE's and
the new Administrator will be a full FTE. Law and Legal Services are trending over budget at
29.67%. This is the result of a higher than normal use of the City Attorney in Personnel matters,
an increase in the amount of ordinance amendments, and a lawsuit that the City is named in. We
have paid Wayzata through June for fire services; as a result the Fire Protection Services budget
is at 27.25%. Central Services is at 39.04% at this time. This is higher than anticipated, but
many of this department's line items are not evenly spent over the course of the year. For
example Software Licensing is at 97% but will likely have no additional charges for the year.
The 2 nd quarter will provide a much clearer picture of this department.
Budget Update
April 20, 2017
Page 2
Investments
A listing of the City's investment portfolio is included for your review. Interest earned through
3/31/2017 is $44,480.46. This compares to $46,726.50 during the first quarter of 2016. The
interest earnings do not include any adjustments for the current market value of the portfolio.
In summary, the overall General Fund budget is looking good through the I st quarter. Revenues
are at 14.2% of budget. While this is little lower than in the past few years, they are still
projected to end the year at budgeted levels. Overall expenditures are on track to be at budgeted
levels, however some individual departments show signs of being over budget.
Attachment 1 - Revenue Summary
City of Orono
Revenue Summary with Comparison to Budget
For the 3 Months Ending March 31, 2017
Source
March 31
2016
Budget
Balance
Percent
Taxes
-
4,197,240
4,197,240
0.00%
Licenses & Permits
95,699
465,650
369,951
20.55%
Other Governmental
37,180
227,220
190,040
16.36%
Charges for Service
983,802
2,778,850
1,795,048
35.40%
Fines
13,801
80,500
66,699
17.14%
Miscellaneous
-
1,500
1,500
0.00%
Golf Course
1,488
150,000
148,512
0.99%
Interest
134
54,500
54,366
0.25%
Other Sources & Transfers
2,566
32,400
29,834
7.92%
1,134,670
7,987,860
6,853,190
14.20%
CITY OF ORONO Attachment 2 - Revenue Detail 1
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2017
GENERALIFUND
PERIOD MARCH 31, 2017 BUDGET UNEARNED PCNT
TAXES
101-31010
CURRENT AD VALOREM TAXES
.00
.00
.00
.00 .0
101-31020
DELINQUENT AD VALOREM TAXES
.00
.00
.00
.00 .0
101-31040
FISCAL DISPARITIES
.00
.00
.00
.00 .0
101-31050
PERSONAL PROPERTY TAX
.00
.00
.00
.00 .0
101-31060
FORIFIETED TAX SALE APPORTIONMT
.00
.00
.00
.00 .0
101-31070
RENT CREDIT
.00
.00
.00
.00 .0
101-31900
PENALTIES AND INTEREST -TAXES
.00
.00
.00
.00 .0
101-32180
TOTALTAXES
.00
.00
.00
.00 .0
LICENSES & PERMITS
101-32100
BUSINESS LICENSES
.00
.00
.00
.00 .0
101-32110
BEER & LIQUOR LICENSES
.00
.00
.00
.00 .0
101-32120
CIGARETTE LICENSES
750.00
750.00
.00
750.00) .0
101-32130
COMMERCIAL DOCK LICENSES
.00
.00
.00
.00 .0
101-32140
SET UP LICENSES
.00
.00
.00
.00 .0
101-32150
SEPTIC LICENSES
.00
.00
.00
.00 .0
101-32170
GARBAGE HAULERS LICENSES
.00
.00
.00
.00 .0
101-32180
OTHER BUSINESS LICENSE/PERMIT
2,478.00
2,478.00
.00
2,478.00) .0
101-32240
DOG LICENSES
1,755.00
1,755.00
.00
1,755.00) .0
101-32510
BUILDING PERMITS
74,024.82
74,024.82
.00
74,024.82) .0
101-32520
ZONING PERMIT
50.00
50.00
m
50.00) .0
101-32530
MECHANICAL/SEPTIC/OTHER
10,789.98
10,789.98
.00
10,789.98) .0
101-32590
PLUMBING PERMIT
5,850.96
5,850.96
.00
5,850.96) .0
COUNTY GRANT -RECYCLING
TOTAL LICENSES & PERMITS
95,698.76
95,698.76
.00
95,698.76) .0
OTHER GOVERNMENTS
101-33220
FEDERAL GRANT-EMRGNCY PREP
.00
.00
.00
.00
.0
101-33390
FEDERAL GRANT -OTHER
.00
.00
.00
.00
.0
101-33410
HACAAID
.00
.00
.00
.00
.0
101-33415
MARKET VALUE CREDIT
.00
.00
.00
.00
.0
101-33420
POLICE STATE AID
8,963.00
8,963.00
.00
8,963.00)
.0
101-33430
POLICE TRAINING REIMBURSEMENT
.00
.00
.00
.00
.0
101-33440
MUNICIPAL STATE AID -STREETS
.00
.00
.00
.00
.0
101-33450
LOCAL GOVERNMENT AID
.00
.00
.00
.00
.0
101-33460
PERA STATE AID
.00
.00
.00
.00
.0
101-33490
STATE GRANT -OTHER
6,252.02
6,252.02
.00
6,252.02)
.0
101-33610
COUNTY GRANT -RECYCLING
.00
.00
.00
.00
.0
101-33690
COUNTY GRANT -OTHER
.00
.00
.00
.00
.0
101-33800
OTHER GRANTS/AIDS
21,965.00
21,965.00
.00
21,965.00)
.0
101-33890
GRANTS/AIDS FROM OTHER GOVTS
.00
.00
.00
.00
.0
TOTAL OTHER GOVERNMENTS
37,180.02
37,180.02
.00
37,180.02)
.0
FOR ADMINISTRATION
USE ONLY
25 % OF THE FISCAL YEAR HAS ELAPSED
04/20/2017
12:11PM
PAGE: 1
CITY OF ORONO Attachment 2 - Revenue Detail 2
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2017
GENERALIFUND
PERIOD MARCH 31, 2017 BUDGET UNEARNED PCNT
CHARGES FOR SERVICES
101-34200
ADMINISTRATIVE CHARGES FOR SVC
.00
.00
.00
.00 .0
101-34210
GENERAL TAXABLE SALES/SERVICE
30.25
30.25
.00
30.25) .0
101-34220
ASSESSMENTS SEARCHES
45.00
45.00
.00
45.00) .0
101-34230
FILING FEES-ELECTIONSIPLATS
750.00
750.00
.00
750.00) .0
101-34410
PLAN CHECK/SITE EXAM FEES
51,856.18
51,856.18
.00
51,856.18) .0
101-34420
COND USE -VARIANCE -DEV FEES
16,450.00
16,450.00
.00
16,450.00) .0
101-34430
ENGINEERING & LEGAL FEES
2,923.00
2,923.00
.00
2,923.00) .0
101-34440
BLDG PERMITS -MAIL IN FEES
194.06
194.06
.00
194.06) .0
101-34450
ON-SITE SEPTIC PROGRAM FEES
7.50
7.50
.00
7.50) .0
101-34460
COOP AGREEMENT -INSPECTION
6,326.73
6,326.73
.00
6,326.73) .0
101-34610
COOP AGREEMENT -POLICE
902,122.40
902,122.40
.00
902,122.40) .0
101-34620
COOP AGREEMENT -ANIMAL CONTROL
.00
.00
.00
.00 .0
101-34630
POLICE SPECIAL SERVICES
.00
.00
.00
.00 .0
101-34640
FALSE ALARM FEES
200.00
200.00
.00
200.00) .0
101-34650
POLICE REPORTS
48.00
48.00
.00
48.00) .0
101-34670
POLICE RESERVE RECEIPTS
.00
.00
.00
.00 .0
101-34680
EXPLORERS PROGRAM
.00
.00
.00
.00 .0
101-34781
OFF LEASH ANNUAL PASS
2,680.00
2,680.00
.00
2,680.00) .0
101-34810
COOP AGREEMENT -PUBLIC WORKS
168.80
168.80
.00
168.80) .0
101-34815
INTERDEPARTMENTAL SERVICES -PW
.00
.00
.00
.00 .0
101-34820
RECYCLING PROGRAM FEES
.00
.00
.00
.00 .0
TOTAL CHARGES FOR SERVICES 983,801.92 983,801.92 .00 ( 983,801.92) .0
FINES
101-35104
OTHER FINES
.00
.00
.00
.00 .0
101-35105
ADMIN CITATIONS
13,801.31
13,801.31
.00
13,801.31) .0
101-35400
COURT FINES
.00
.00
.00
.00 .0
101-35410
DRUG TASK FORCE
.00
.00
.00
.00 .0
101-35420
DOG IMPOUND FEES
.00
.00
.00
.00 .0
101-35620
ADMINISTRATIVE 30% SHARE
.00
.00
.00
.00 .0
TOTAL FINES
13,801.31
13,801.31
.00
13,801.31) .0
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2017 12:11PM PAGE: 2
CITY OF ORONO Attachment 2 - Revenue Detail 3
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2017
GENERALFUND
PERIOD MARCH 31, 2017 BUDGET UNEARNED PCNT
MISCELLANEOUS
101-37699
UTILITY PENALTIES
.00
.00
.00
.00 .0
101-37910
GREEN FEES
1,487.81
1,487.81
.00
1,487.81) .0
101-37920
RENTAL -GOLF CARTS & CLUB
.00
.00
.00
.00 .0
101-37930
BEER SALES
.00
.00
.00
.00 .0
101-37935
POP SALES
.00
.00
.00
.00 .0
101-37940
CONCESSIONS -TAXABLE
.00
.00
.00
.00 .0
101-37950
CONCESSIONS -NONTAXABLE
.00
.00
.00
.00 .0
101-37960
GOLF BALL SALES
.00
.00
.00
.00 .0
101-37970
PRO SHOP -TAXABLE
.00
.00
.00
.00 .0
101-37980
PRO SHOP -NONTAXABLE
.00
.00
.00
.00 .0
101-37985
GOLF COURSE PRINTS
.00
.00
.00
.00 .0
101-37990
OTHER GOLF COURSE RECEIPTS
.00
.00
.00
.00 .0
101-37999
CASH OVER/SHORT
.00
.00
.00
.00 .0
TOTAL MISCELLANEOUS 1,487.81 1,487.81 .00 1,487.81) .0
OTHER SOURCES & TRANSFERS IN
101-39310
INTEREST ON INVESTMENTS
.00
.00
.00
.00 .0
101-39315
INVESTMENT DISCOUNTS/PREMIUMS
.00
.00
.00
.00 .0
101-39350
INTEREST -NOW ACCOUNT
133.69
133.69
.00
133.69) .0
101-39610
MISCELLANEOUS REVENUE
926.49
926.49
.00
926.49) .0
101-39620
RENT INCOME
1,350.00
1,350.00
m
1,350.00) .0
101-39630
CONTRIBUTIONS & DONATIONS
.00
.00
.00
.00 .0
101-39640
REFUNDS & REIMBURSEMENTS
252.96
252.96
.00
252.96) .0
101-39650
PAYMENTS IN LIEU OF TAXES
.00
.00
.00
.00 .0
101-39670
SALE OF LAND
.00
.00
.00
.00 .0
101-39680
SALE OF EQUIPMENT
37.60
37.60
.00
37.60) .0
101-39920
RESIDUAL EQUITY TRANSFERS IN
.00
.00
.00
.00 .0
TOTAL OTHER SOURCES & TRANSFERS IN
2,700.74
2,700.74
.00
2,700.74) .0
TOTAL FUND REVENUE 1,134,670.56 1,134,670.56 .00 ( 1,134,670.56) .0
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2017 12:11PM PAGE: 3
120%
100%
80%
60%
40%
20%
City of Orono
YTD Revenues 3-31-2017
Attachment 3
Ql Ql Ql Ql Ql Q2 Q2 Q2 Q2 Q2 Q3 Q3 Q3 Q3 Q3 YE YE YE YE YE
2013 2014 2015 2016 2017 2013 2014 2015 2016 2017 2013 2014 2015 2016 2017 2013 2014 2015 2016 2017
Attachment 4 Expenditure Summary - Page 1
City of Orono
2017 General Fund Summary
2016
Y -T -D
Y -T -D
Budget
Mar 31,2017
Admustments
03/31/2017
Balance
Percent
Mayor & Council
85,150
34,714
(1,615)
33,100
52,050
38.87%
Administration
297,150
103,259
(11,172)
92,087
205,063
30.99%
Elections
3,160
-
-
-
3,160
0.00%
Assessing
180,000
-
43,000
43,000
137,000
23.89%
Finance
323,670
97,976
(16,917)
81,059
242,611
25.04%
Law/Legal Services
104,000
25,602
5,250
30,852
73,148
29.67%
Central Services
265,900
102,853
958
103,811
162,089
39.04%
Human Services
12,400
-
-
-
12,400
0.00%
Police
4,236,760
1,072,353
(43,151)
1,029,202
3,207,558
24.29%
Fire Protection Services
397,000
200,274
(92,090)
108,184
288,817
27.25%
Building & Zoning
762,470
191,506
(10,643)
180,863
581,607
23.72%
Engineering
20,000
1,375
700
2,075
17,925
10.38%
Street Maintenance
499,825
163,885
(28,568)
135,317
364,508
27.07%
Parks
116,469
13,370
(414)
12,957
103,512
11.12%
Golf Course
172,670
29,698
3,507
33,205
139,465
19.23%
Special Services
95,750
6,190
-
6,190
89,560
6.46%
Special Projects -Contingencies
40,990
7,225
-
7,225
33,765
17.63%
Transfers to Other Funds
375,000
-
93,750
93,750
281,250
25.00%
Total General Fund Expenditures
7,988,364
2,050,280
(57,405)
1,992,875
5,995,489
24.95%
City of Orono
2017 Line Item Budget
Mayor & Council
Attachment 5 Expenditure Detail - Page 1
City Council Total 85,150 34,714 (1,615) 33,100 52,050 38.87%
Adjusted
2017
Y -T -D
Y -T -D
Budget
Mar 31,2017
Aclaustments
Mar 31,2017
Balance
Percent
Personal Services
101-41110-101
101
Full -Time Employees Regular
18,200
5,775
(1,517)
4,258
13,942
23.40%
101-41110-122
122
FICA
1,390
442
(116)
326
1,064
23.44%
101-41110-151
151
Worker's Comp Insurance Prem
70
0
18
18
52
25.71%
Total Personal Services
19,660
6,217
(1,615)
4,602
15,058
23.41%
Other Expenses
101-41110-433
433
Memberships
63,990
27,795
0
27,795
36,195
43.44%
101-41110-437
437
Training& Development
500
325
0
325
175
65.00%
101-41110-439
439
Meeting Expenses
1,000
361
0
361
639
36.10%
101-41110-489
489
Other Miscellaneous Charges
0
16
0
16
(16)
N/A
Total Other Expenses
65,490
28,497
0
28,497
36,993
43.51%
City Council Total 85,150 34,714 (1,615) 33,100 52,050 38.87%
City of Orono Attachment 5 Expenditure Detail - Page 2
2017 Line Item Budget
Administration
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Supplies & Maintenance
101-41300-208 208 Books & Periodicals
Total Supplies & Maintenance
Professional Services
101-41300-319 319 Professional Services
Total Professional Serivces
300 88 0 88 212 29.47%
300
Personal Services
0
88
212
29.47%
6,000
1,635
101-41300-101
101
Full -Time Employees Regular
197,790
60,269
(7,585)
52,684
145,106
26.64%
101-41300-102
102
Full -Time Employees Overtime
1,300
0
0
0
1,300
0.00%
101-41300-103
103
Part -Time Employees
0
16,320
0
16,320
(16,320)
N/A
101-41300-104
104
Temporary Employees Regular
10,500
1,995
0
1,995
8,505
19.00%
101-41300-121
121
PERA
14,930
4,381
(568)
3,813
11,117
25.54%
101-41300-122
122
FICA
16,030
5,775
(565)
5,210
10,820
32.50%
101-41300-135
135
City Benefit Contribution
37,020
9,895
(1,085)
8,810
28,210
23.80%
101-41300-142
142
Unemployment Benefit Payments
0
0
0
0
0
N/A
101-41300-151
151
Worker's Comp Insurance Prem
1,280
0
320
320
960
25.00%
Total Personal Services
278,850
98,635
(9,483)
89,152
189,698
31.97%
Supplies & Maintenance
101-41300-208 208 Books & Periodicals
Total Supplies & Maintenance
Professional Services
101-41300-319 319 Professional Services
Total Professional Serivces
300 88 0 88 212 29.47%
300
88
0
88
212
29.47%
6,000
1,635
0
1,635
4,365
27.25%
6,000 1,635 0 1,635 4,365 27.25%
City of Orono Attachment 5 Expenditure Detail - Page 3
2017 Line Item Budget
Administration cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Administration Total 297,150 103,259 (11,172) 92,087 205,063 30.99%
Other Expenses
101-41300-331
331
Travel Expenses
4,000
900
0
900
3,100
22.50%
101-41300-340
340
General Advertising
0
0
0
0
0
N/A
101-41300-433
433
Memberships
1,000
0
0
0
1,000
0.00%
101-41300-437
437
Training & Development
3,500
1,689
(1,689)
0
3,500
0.01%
101-41300-439
439
Meeting Expenses
500
143
0
143
357
28.57%
101-41300-489
489
Other Miscellaneous Charges
3,000
168
0
168
2,832
5.59%
Total Other Expenses
12,000
2,900
(1,689)
1,211
10,789
10.09%
Administration Total 297,150 103,259 (11,172) 92,087 205,063 30.99%
City of Orono Attachment 5 Expenditure Detail - Page 4
2017 Line Item Budget
Elections
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Elections Total 3,160 0 0 0 3,160 0.00%
Personal Services
101-41410-102
102 Full -Time Employees Overtime
1,000
0
0
0
1,000
0.00%
101-41410-104
104 Temporary Employees Regular
0
0
0
0
0
N/A
101-41410-121
121 PERA
80
0
0
0
80
0.00%
101-41410-122
122 FICA
80
0
0
0
80
0.00%
Total Personal Services
1,160
0
0
0
1,160
0.00%
Supplies & Maintenance
101-41410-208
208 Books & Periodicals
0
0
0
0
0
N/A
101-41410-221
221 Equipment Parts & Accessories
2,000
0
0
0
2,000
0.00%
101-41410-240
240 Small Tools and Minor Equip
0
0
0
0
0
N/A
Total Supplies & Maintenance
2,000
0
0
0
2,000
0.00%
Other Expenses
101-41410-319
319 Professional Services
0
0
0
0
0
N/A
101-41410-322
322 Postage
0
0
0
0
0
N/A
101-41410-331
331 Travel Expenses
0
0
0
0
0
N/A
101-41410-340
340 General Advertising
0
0
0
0
0
N/A
101-41410-412
412 Building Rentals
0
0
0
0
0
N/A
101-41410-415
415 Other Equipment Rentals
0
0
0
0
0
N/A
101-41410-437
437 Training & Development
0
0
0
0
0
N/A
101-41410-439
439 Meeting Expenses
0
0
0
0
0
N/A
101-41410-489
489 Other Miscellaneous Charges
0
0
0
0
0
N/A
Total Other Expenses
0
0
0
0
0
N/A
Elections Total 3,160 0 0 0 3,160 0.00%
Attachment 5 Expenditure Detail - Page 5
City of Orono
2017 Line Item Budget
Assessing
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Aclaustments Mar 31,2017 Balance Percent
Assessing Services
101-41550-302 302 Assessing Services 180,000 0 43,000 43,000 137,000 23.89%
Total Assessing Service 180,000 0 43,000 43,000 137,000 23.89%
Assessing Total 180,000 0 43,000 43,000 137,000 23.89%
City of Orono Attachment 5 Expenditure Detail - Page 6
2017 Line Item Budget
Finance Department
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Aclaustments Mar 31,2017 Balance Percent
Personal Services
101-41500-101
101
Full -Time Employees Regular
210,430
68,695
(15,761)
52,933
157,497
25.15%
101-41500-102
102
Full -Time Employees Overtime
200
0
0
0
200
0.00%
101-41500-103
103
Part -Time Employees
22,520
5,386
590
5,976
16,544
26.53%
101-41500-104
104
Temporary Employees Regular
0
0
0
0
0
N/A
101-41500-121
121
PERA
17,470
5,556
(1,098)
4,458
13,012
25.52%
101-41500-122
122
FICA
17,820
5,478
(1,051)
4,427
13,393
24.84%
101-41500-135
135
City Benefit Contribution
52,080
12,595
0
12,595
39,485
24.18%
101-41500-151
151
Worker's Comp Insurance Prem
1,610
0
403
403
1,207
25.03%
Total Personal Services
322,130
97,709
(16,917)
80,792
241,338
25.08%
Supplies & Maintenance
101-41500-208 208 Books & Periodicals 0 0 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 0 0 N/A
Professional Services
101-41500-301
301 Auditing and Acct'g Services
0
0
0
0
0
N/A
Total Professional Services
0
0
0
0
0
N/A
Other Expenses
101-41500-331
331 Travel Expenses
200
47
0
47
153
23.54%
101-41500-433
433 Memberships
340
120
0
120
220
35.29%
101-41500-437
437 Training& Development
1,000
100
0
100
900
10.00%
Total Other Expenses
1,540
267
0
267
1,273
17.34%
Finance Total
323,670
97,976
(16,917)
81,059
242,611
25.04%
Attachment 5 Expenditure Detail - Page 7
City of Orono
2017 Line Item Budget
Law/Legal Services
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adaustments Mar 31,2017 Balance Percent
Professional Services
101-41600-305
305 Legal -Retainer
0
0
0
0
0
N/A
101-41600-306
306 Legal -Prosecution
40,000
9,500
0
9,500
30,500
23.75%
101-41600-307
307 Legal -Consulting
50,000
15,042
5,000
20,042
29,958
40.08%
101-41600-308
308 Code Enforcement
4,000
484
250
734
3,267
18.34%
101-41600-309
309 Jail Charges
10,000
576
0
576
9,424
5.76%
Total Professional Services
104,000
25,602
5,250
30,852
73,148
29.67%
Law/Legal Services Total
104,000
25,602
5,250
30,852
73,148
29.67%
City of Orono
2017 Line Item Budget
Central Services
Attachment 5 Expenditure Detail - Page 8
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Total Insurances 30,200 0 3,750 3,750 26,450 12.42%
Supplies & Maintenance
101-41900-201
201
Office supplies
14,000
2,807
0
2,807
11,193
20.05%
101-41900-221
221
Equipment Parts & Accessories
3,000
862
1,380
2,242
758
74.73%
101-41900-223
223
Bldg/Grounds Maint. Supplies
3,500
2,386
0
2,386
1,114
68.18%
101-41900-401
401
Repairs/Maint-Office Equip
16,000
2,838
0
2,838
13,162
17.74%
101-41900-403
403
Repairs/Maint-Misc. Equip
700
3,449
(2,720)
729
(29)
104.16%
101-41900-404
404
Repairs/Maint-Bidgs/Grounds
20,000
8,922
1,340
10,262
9,738
51.31%
101-41900-407
407
Janitorial Services
19,000
5,742
(1,436)
4,307
14,694
22.67%
101-41900-416
416
Software Licensing
20,000
19,457
0
19,457
543
97.29%
Total Supplies & Maintenance
96,200
46,463
(1,436)
45,027
51,173
46.81%
Professional Services
101-41900-301
301
Auditing and Acct'g Services
20,000
9,985
0
9,985
10,015
49.93%
101-41900-310
310
LOGIS-Applications
0
0
0
0
0
N/A
101-41900-311
311
Data Processing Communication
0
0
0
0
0
N/A
101-41900-319
319
Professional Services
18,000
5,025
0
5,025
12,975
27.92%
101-41900-370
370
Insurance Agent of Record
0
0
0
0
0
N/A
Total Professional Services
38,000
15,010
0
15,010
22,990
39.50%
Insurances
101-41900-361
361
General Liability Ins
10,000
0
0
0
10,000
0.00%
101-41900-362
362
Umbrella Liability Ins
5,000
0
0
0
5,000
0.00%
101-41900-363
363
Bonds Insurance
200
0
0
0
200
0.00%
101-41900-365
365
Boiler & Machinery Ins
1,300
0
325
325
975
25.00%
101-41900-366
366
Property Insurance
5,000
0
1,250
1,250
3,750
25.00%
101-41900-367
367
Equipment Floaters Ins
1,300
0
325
325
975
25.00%
101-41900-368
368
Automotive Insurance
7,400
0
1,850
1,850
5,550
25.00%
Total Insurances 30,200 0 3,750 3,750 26,450 12.42%
Attachment 5 Expenditure Detail - Paae 9
City of Orono
2017 Line Item Budget
Central Services cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Central Services Total 265,900 102,853 958 103,811 162,089 39.04%
Other Expenses
101-41900-312
312
Bank Fees
4,500
1,028
0
1,028
3,472
22.85%
101-41900-321
321
Telephone
10,000
2,969
0
2,969
7,031
29.69%
101-41900-322
322
Postage
11,000
8,782
0
8,782
2,218
79.84%
101-41900-329
329
Internet/Other Communications
8,000
1,781
0
1,781
6,219
22.26%
101-41900-352
352
Printing & Publishing
15,000
9,269
0
9,269
5,731
61.79%
101-41900-381
381
Gas & Electric
29,000
9,932
0
9,932
19,068
34.25%
101-41900-382
382
Water Utilities
3,000
989
0
989
2,011
32.96%
101-41900-413
413
Office Equipment Rental
20,000
6,284
(1,357)
4,927
15,073
24.63%
101-41900-440
440
Special Equipment Replacement
0
0
0
0
0
N/A
101-41900-489
489
Other Miscellaneous Charges
1,000
346
0
346
654
34.59%
Total Other Expenses
101,500
41,380
(1,357)
40,023
61,477
39.43%
Capital Outlay
101-41900-512
512
Spec Assmts on Land & Int
0
0
0
0
0
N/A
101-41900-750
750
Interest on Special Assmnts
0
0
0
0
0
N/A
Total Capital Outlay
0
0
0
0
0
N/A
Central Services Total 265,900 102,853 958 103,811 162,089 39.04%
City of Orono Attachment 5 Expenditure Detail - Page 10
2017 Line Item Budget
Human Services
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Other Expenses
101-41800-490 490 Contributions to Civic Org's 12,400 0 0 0 12,400 0.00%
Total Other Expenses 12,400 0 0 0 12,400 0.00%
Human Services Total 12,400 0 0 0 12,400 0.00%
City of Orono Attachment 5 Expenditure Detail - Page 11
2017 Line Item Budget
Police Department
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Total Personal Services 3,446,070 947,875 (78,043) 869,832 2,576,238 25.24%
Supplies & Maintenance
101-42110-201
Personal Services
Office supplies
101-42110-208
208
Books & Periodicals
101-42110-212
212
101-42110-101
101-42110-221
221
101
Full -Time Employees Regular
2,408,910
708,674
(86,758)
621,916
1,786,994
25.82%
101-42110-102
Training Supplies
101-42110-229
102
Full -Time Employees Overtime
50,000
2,698
0
2,698
47,302
5.40%
101-42110-103
402
Repairs/Maint-Auto Equip
103
Part -Time Employees
54,330
11,953
(3,368)
8,585
45,745
15.80%
101-42110-104
101-42110-416
416
104
Temporary Employees Regular
0
0
0
0
0
N/A
101-42110-121
2,287
0
121
PERA
374,280
108,862
(13,492)
95,370
278,910
25.48%
101-42110-122
8,000
3,177
122
FICA
47,820
13,693
(1,713)
11,980
35,841
25.05%
101-42110-135
14.86%
15,000
135
City Benefit Contribution
401,580
101,996
0
101,996
299,584
25.40%
101-42110-142
2,718
76.36%
142
Unemployment Benefit Payments
0
0
0
0
0
N/A
101-42110-151
151
Worker's Comp Insurance Prem
109,150
0
27,288
27,288
81,862
25.00%
Total Personal Services 3,446,070 947,875 (78,043) 869,832 2,576,238 25.24%
12,000
Supplies & Maintenance
101-42110-201
201
Office supplies
101-42110-208
208
Books & Periodicals
101-42110-212
212
Motor Fuels & Lubricants
101-42110-221
221
Equipment Parts & Accessories
101-42110-223
223
Bldg/Grounds Maint. Supplies
101-42110-226
226
Clothing & personal equipment
101-42110-228
228
Training Supplies
101-42110-229
229
Explorers Program expenses
101-42110-240
240
Small Tools and Minor Equip
101-42110-401
401
Repairs/Maint-Office Equip
101-42110-402
402
Repairs/Maint-Auto Equip
101-42110-403
403
Repairs/Maint-Misc. Equip
101-42110-404
404
Repairs/Maint-Bldgs/Grounds
101-42110-407
407
Janitorial Services
101-42110-416
416
Software Licensing
12,000
963
0
963
11,037
8.02%
1,000
324
0
324
676
32.45%
115,000
(2,642)
21,952
19,310
95,690
16.79%
6,000
2,251
0
2,251
3,749
37.52%
1,300
0
0
0
1,300
0.00%
25,000
11,490
0
11,490
13,510
45.96%
16,000
555
0
555
15,445
3.47%
4,000
2,315
0
2,315
1,685
57.88%
6,000
1,184
0
1,184
4,816
19.73%
5,000
2,287
0
2,287
2,713
45.75%
50,000
10,048
0
10,048
39,952
20.10%
8,000
3,177
0
3,177
4,823
39.71%
6,500
966
0
966
5,534
14.86%
15,000
4,158
(1,040)
3,119
11,882
20.79%
11,500
8,782
0
8,782
2,718
76.36%
Total Supplies & Maintenance 282,300 45,858 20,913 66,771 215,529 23.65%
City of Orono Attachment 5 Expenditure Detail - Page 12
2017 Line Item Budget
Police Department cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Professional Services
101-42110-304
304
Engineering -Consulting
0
0
0
0
0
N/A
101-42110-307
307
Legal -Consulting
8,000
1,139
570
1,709
6,292
21.36%
101-42110-310
310
LOGIS-Applications
90,310
19,497
0
19,497
70,813
21.59%
101-42110-311
311
Data Processing Communication
6,000
2,924
0
2,924
3,076
48.73%
101-42110-317
317
Animal Care
1,000
0
0
0
1,000
0.00%
101-42110-319
319
Professional Services
14,500
8,781
0
8,781
5,719
60.56%
101-42110-370
370
Insurance Agent of Record
0
0
0
0
0
N/A
Total Professional Services
119,810
32,340
570
32,910
86,900
27.47%
Insurances
101-42110-361
361
General Liability Ins
35,000
0
8,750
8,750
26,250
25.00%
101-42110-362
362
Umbrella Liability Ins
10,000
0
2,500
2,500
7,500
25.00%
101-42110-366
366
Property Insurance
1,000
0
250
250
750
25.00%
101-42110-367
367
Equipment Floaters Ins
0
0
0
0
0
N/A
101-42110-368
368
Automotive Insurance
9,000
0
2,250
2,250
6,750
25.00%
101-42110-379
379
Insurance Deductibles
0
0
0
0
0
N/A
Total Insurances
55,000
0
13,750
13,750
41,250
25.00%
City of Orono Attachment 5 Expenditure Detail - Page 13
2017 Line Item Budget
Police Department cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
23,230
Other Expenses
101-42110-321
321
Telephone
101-42110-322
322
Postage
101-42110-329
329
Internet/Other Communications
101-42110-331
331
Travel Expenses
101-42110-340
340
General Advertising
101-42110-352
352
Printing & Publishing
101-42110-381
381
Gas & Electric
101-42110-382
382
Water Utilities
101-42110-413
413
Office Equipment Rental
101-42110-414
414
EDP/Communications Equip Rent
101-42110-433
433
Memberships
101-42110-436
436
Towing Charges
101-42110-437
437
Training & Development
101-42110-439
439
Meeting Expenses
101-42110-440
440
Special Equipment Replacement
101-42110-441
441
Licenses & Taxes
101-42110-489
489
Other Miscellaneous Charges
City of Orono Attachment 5 Expenditure Detail - Page 13
2017 Line Item Budget
Police Department cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
23,230
2,767
0
2,767
20,463
11.91%
1,200
114
0
114
1,086
9.50%
6,300
1,781
0
1,781
4,519
28.27%
250
0
0
0
250
0.00%
0
0
0
0
0
N/A
1,800
410
0
410
1,390
22.75%
20,000
5,724
0
5,724
14,276
28.62%
1,200
0
0
0
1,200
0.00%
3,300
1,481
(340)
1,141
2,159
34.59%
20,000
6,416
0
6,416
13,584
32.08%
5,500
2,680
0
2,680
2,820
48.72%
0
0
0
0
0
N/A
35,000
13,297
0
13,297
21,703
37.99%
2,500
1,063
0
1,063
1,437
42.50%
5,000
0
0
0
5,000
0.00%
1,300
101
0
101
1,199
7.77%
3,000
0
0
0
3,000
0.00%
Total Other Expenses 129,580 35,833 (340) 35,493 94,087 27.39%
Total Capital Outlay
153,000
Capital Outlay
101-42110-550
550
Automotive Equipment
101-42110-560
560
Furniture and Fixtures
101-42110-570
570
Office Equip and Furnishings
101-42110-575
575
IT Hardware & Applications
101-42110-580
580
Other Equipment
Total Capital Outlay
153,000
340
0
340
152,660
0.22%
0
0
0
0
0
N/A
7,000
210
0
210
6,790
3.00%
23,000
390
0
390
22,610
1.70%
21,000
9,506
0
9,506
11,494
45.27%
204,000 10,446 0 10,446 193,554 5.12%
Police Total 4,236,760 1,072,353 (43,151) 1,029,202 3,207,558 24.29%
City of Orono
2017 Line Item Budget
Fire Protection Services
Attachment 5 Expenditure Detail - Page 14
Adjusted
2017
Y -T -D
Y -T -D
Budget
Mar 31,2017
Aclaustments
Mar 31,2017
Balance
Percent
Professional Services
101-42260-318 318 Fire Services
397,000
200,274
(92,090)
108,184
288,817
27.25%
101-42260-319 319 Professional Services
0
0
0
0
0
N/A
Total Professional Services
397,000
200,274
(92,090)
108,184
288,817
27.25%
Fire Protection Services Total
397,000
200,274
(92,090)
108,184
288,817
27.25%
City of Orono Attachment 5 Expenditure Detail - Page 15
2017 Line Item Budget
Building & Zoning
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Personal Services
101-42400-101
101
Full -Time Employees Regular
438,290
134,528
(16,860)
117,668
320,622
26.85%
101-42400-102
102
Full -Time Employees Overtime
200
0
0
0
200
0.00%
101-42400-103
103
Part -Time Employees
0
0
0
0
0
N/A
101-42400-104
104
Temporary Employees Regular
0
0
0
0
0
N/A
101-42400-121
121
PERA
32,890
10,090
(1,264)
8,825
24,065
26.83%
101-42400-122
122
FICA
33,540
10,381
(1,304)
9,077
24,463
27.06%
101-42400-135
135
City Benefit Contribution
74,040
16,429
0
16,429
57,611
22.19%
101-42400-142
142
Unemployment Benefit Payments
0
0
0
0
0
N/A
101-42400-151
151
Worker's Comp Insurance Prem
2,460
0
(615)
(615)
3,075
-25.00%
Total Personal Services
581,420
171,427
(20,043)
151,384
430,036
26.04%
Supplies & Maintenance
101-42400-208
208
Books & Periodicals
500
0
0
0
500
0.00%
101-42400-212
212
Motor Fuels & Lubricants
1,500
0
0
0
1,500
0.00%
101-42400-221
221
Equipment Parts & Accessories
0
0
0
0
0
N/A
101-42400-226
226
Clothing & personal equipment
0
0
0
0
0
N/A
101-42400-240
240
Small Tools and Minor Equip
3,200
0
0
0
3,200
0.00%
101-42400-402
402
Repairs/Maint-Auto Equip
1,000
0
0
0
1,000
0.00%
101-42400-403
403
Repairs/Maint-Misc. Equip
0
0
0
0
0
N/A
Total Supplies & Maintenance
6,200
0
0
0
6,200
0.00%
Professional Services
101-42400-304
304
Engineering -Consulting
12,500
0
0
0
12,500
0.00%
101-42400-307
307
Legal -Consulting
16,000
3,286
1,600
4,886
11,114
30.54%
101-42400-310
310
Inspection Services
100,000
15,291
7,800
23,091
76,910
23.09%
101-42400-319
319
Professional Services
32,500
850
0
850
31,650
2.62%
Total Professional Services
161,000
19,427
9,400
28,827
132,174
17.90%
City of Orono Attachment 5 Expenditure Detail - Page 16
2017 Line Item Budget
Building & Zoning cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
1,500
Other Expenses
101-42400-331
331
Travel Expenses
101-42400-340
340
General Advertising
101-42400-415
415
Other Equipment Rentals
101-42400-416
416
Software Licensing
101-42400-433
433
Memberships
101-42400-437
437
Training & Development
101-42400-439
439
Meeting Expenses
101-42400-441
441
Licenses & Taxes
City of Orono Attachment 5 Expenditure Detail - Page 16
2017 Line Item Budget
Building & Zoning cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
1,500
104
0
104
1,396
6.91%
0
0
0
0
0
N/A
0
0
0
0
0
N/A
0
300
0
300
(300)
N/A
800
150
0
150
650
18.75%
2,000
0
0
0
2,000
0.00%
9,450
99
0
99
9,351
1.05%
100
0
0
0
100
0.00%
Total Other Expenses 13,850 652 0 652 13,198 4.71%
Building & Zoning Total 762,470 191,506 (10,643) 180,863 581,607 23.72%
City of Orono
2017 Line Item Budget
Engineering
Attachment 5 Expenditure Detail - Page 17
Adjusted
2017
Y -T -D
Y -T -D
Budget
Mar 31,2017
Aclaustments
Mar 31,2017
Balance
Percent
Professional Services
101-43170-303 303 Engineering -Retainer
0
0
0
0
0
N/A
101-43170-304 304 Engineering -Consulting
20,000
1,375
700
2,075
17,925
10.38%
Total Professional Services
20,000
1,375
700
2,075
17,925
10.38%
Engineering Total
20,000
1,375
700
2,075
17,925
10.38%
City of Orono
2017 Line Item Budget
Public Works Department
Total Personal Services
Personal Services
101-43000-101
101
Full -Time Employees Regular
101-43000-102
102
Full -Time Employees Overtime
101-43000-121
121
PERA
101-43000-122
122
FICA
101-43000-135
135
City Benefit Contribution
101-43000-142
142
Unemployment Benefit Payments
101-43000-151
151
Worker's Comp Insurance Prem
Total Personal Services
Attachment 5 Expenditure Detail - Page 18
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
215,250
Supplies & Maintenance
101-43000-208
208
Books & Periodicals
101-43000-212
212
Motor Fuels & Lubricants
101-43000-221
221
Equipment Parts & Accessories
101-43000-222
222
Vehicle Equipment & Parts
101-43000-224
224
Street Maint. Materials/Supply
101-43000-226
226
Clothing & personal equipment
101-43000-240
240
Small Tools and Minor Equip
101-43000-402
402
Repairs/Maint-Auto Equip
101-43000-403
403
Repairs/Maint-Misc. Equip
101-43000-404
404
Repairs/Maint-Bldgs/Grounds
101-43000-408
408
Contracted Street Maint.
Attachment 5 Expenditure Detail - Page 18
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
215,250
63,893
(8,020)
55,873
159,377
25.96%
11,000
3,345
0
3,345
7,655
30.41%
16,970
5,043
(601)
4,442
12,528
26.18%
17,310
4,994
(600)
4,394
12,916
25.38%
52,170
14,813
(2,095)
12,718
39,452
24.38%
0
0
0
0
0
N/A
18,800
0
4,700
4,700
14,100
25.00%
331,500 92,088 (6,616) 85,472 246,028 25.78%
170
0
0
0
170
0.00%
40,000
24,811
(21,952)
2,859
37,141
7.15%
16,000
1,200
0
1,200
14,800
7.50%
8,000
4,027
0
4,027
3,973
50.33%
44,525
12,687
0
12,687
31,838
28.49%
3,500
1,538
0
1,538
1,962
43.95%
1,000
1,458
0
1,458
(458)
145.79%
10,000
6,800
0
6,800
3,200
68.00%
3,000
7,592
0
7,592
(4,592)
253.07%
0
25
0
25
(25)
N/A
7,500
1,532
0
1,532
5,968
20.43%
Total Supplies & Maintenance 133,695 61,670 (21,952) 39,718 93,977 29.71%
Professional Services
101-43000-304 304 PW Engineering -Consulting 0 0 0 0 0 N/A
101-43000-319 319 Professional Services 0 0 0 0 0 N/A
Total Professional Services 0 0 0 0 0 N/A
101-43000-331
101-43000-340
101-43000-381
101-43000-386
101-43000-415
101-43000-433
101-43000-437
101-43000-441
101-43000-489
Other Expenses
331
Travel Expenses
340
General Advertising
381
Gas & Electric
386
Street Lighting
415
Other Equipment Rentals
433
Memberships
437
Training & Development
441
Licenses & Taxes
489
Other Miscellaneous Charges
Public Works Total
City of Orono Attachment 5 Expenditure Detail - Page 19
2017 Line Item Budget
Public Works Department cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Total Other Expenses
0
169
0
169
(169)
N/A
0
136
0
136
(136)
N/A
4,880
437
0
437
4,443
8.96%
25,000
6,679
0
6,679
18,321
26.71%
960
2,027
0
2,027
(1,067)
211.12%
0
0
0
0
0
N/A
3,500
135
0
135
3,365
3.86%
250
0
0
0
250
0.00%
40
544
0
544
(504)
1360.00%
34,630 10,128 0 10,128 24,502 29.25%
499,825 163,885 (28,568) 135,317 364,508 27.07%
City of Orono Attachment 5 Expenditure Detail - Page 20
2017 Line Item Budget
Parks
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Personal Services
101-45200-101
101
Full -Time Employees Regular
20,270
6,136
(769)
5,367
14,903
26.48%
101-45200-102
102
Full -Time Employees Overtime
0
0
0
0
0
N/A
101-45200-103
103
Part -Time Employees
0
0
0
0
0
N/A
101-45200-104
104
Temporary Employees Regular
10,000
0
0
0
10,000
0.00%
101-45200-121
121
PERA
1,520
460
(58)
403
1,117
26.48%
101-45200-122
122
FICA
2,320
477
(60)
417
1,903
17.98%
101-45200-135
135
City Benefit Contribution
3,600
1,000
0
1,000
2,600
27.78%
101-45200-151
151
Worker's Comp Insurance Prern
1,890
0
473
473
1,417
25.03%
Total Personal Services
39,600
8,074
(414)
7,660
31,940
19.34%
Supplies & Maintenance
101-45200-212
212
Motor Fuels & Lubricants
0
0
0
0
0
N/A
101-45200-221
221
Equipment Parts & Accessories
0
839
0
839
(839)
N/A
101-45200-223
223
Bldg/Grounds Maint. Supplies
7,600
1,021
0
1,021
6,579
13.44%
101-45200-225
225
Misc Park Supplies
10,000
1,205
0
1,205
8,795
12.05%
101-45200-402
402
Repairs/Maint-Auto Equip
0
74
0
74
(74)
N/A
101-45200-403
403
Repairs/Maint-Misc. Equip
0
724
0
724
(724)
N/A
101-45200-404
404
Repairs/Maint-Bidgs/Grounds
53,779
1,239
0
1,239
52,541
2.30%
Total Supplies & Maintenance
71,379
5,101
0
5,101
66,278
7.15%
Professional Services
101-45200-319
319
Professional Services
1,140
0
0
0
1,140
0.00%
Total Professional Services
1,140
0
0
0
1,140
100.00%
City of Orono Attachment 5 Expenditure Detail - Page 21
2017 Line Item Budget
Parks cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Parks Total 116,469 13,370 (414) 12,957 103,512 11.12%
Other Expenses
101-45200-331
331
Travel Expenses
0
0
0
0
0
N/A
101-45200-381
381
Gas & Electric
550
(94)
0
(94)
644
-17.14%
101-45200-415
415
Other Equipment Rentals
3,500
0
0
0
3,500
0.00%
101-45200-439
439
Meeting Expenses
0
0
0
0
0
N/A
101-45200-441
441
Licenses & Taxes
300
290
0
290
10
96.67%
101-45200-489
489
Other Miscellaneous Charges
0
0
0
0
0
N/A
101-45200-490
490
Contributions to Civic Org's
0
0
0
0
0
N/A
Total Other Expenses
4,350
196
0
196
4,154
4.50%
Parks Total 116,469 13,370 (414) 12,957 103,512 11.12%
City of Orono Attachment 5 Expenditure Detail - Page 22
2017 Line Item Budget
Golf Course
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
101-45210-101
101
Full -Time Employees Regular
32,450
10,148
0
10,148
22,302
31.27%
101-45210-103
103
Part -Time Employees
53,340
1,828
0
1,828
51,512
3.43%
101-45210-104
104
Temporary Employees Regular
0
0
0
0
0
N/A
101-45210-121
121
PERA
0
96
0
96
(96)
N/A
101-45210-122
122
FICA
6,560
882
0
882
5,678
13.45%
101-45210-135
135
City Benefit Contribution
0
0
0
0
0
N/A
101-45210-142
142
Unemployment Benefit Payments
0
0
0
0
0
N/A
101-45210-143
143
OPEB Expense
0
0
0
0
0
N/A
101-45210-151
151
Worker's Comp Insurance Prem
1,620
0
0
0
1,620
0.00%
Total Personal Services 93,970 12,954 0 12,954 81,016 13.79%
300
Supplies & Maintenance
101-45210-201
201
Office supplies
101-45210-212
212
Motor Fuels & Lubricants
101-45210-221
221
Equipment Parts & Accessories
101-45210-223
223
Bldg/Grounds Maint. Supplies
101-45210-226
226
Clothing & personal equipment
101-45210-240
240
Small Tools and Minor Equip
101-45210-401
401
Repairs/Maint-Office Equip
101-45210-402
402
Repairs/Maint-Auto Equip
101-45210-403
403
Repairs/Maint-Misc. Equip
101-45210-404
404
Repairs/Maint-Bldgs/Grounds
300
127
0
127
173
42.31%
5,000
0
0
0
5,000
0.00%
1,500
572
0
572
928
38.14%
4,500
35
0
35
4,465
0.78%
180
150
0
150
30
83.33%
500
0
0
0
500
0.00%
0
0
0
0
0
N/A
250
0
0
0
250
0.00%
2,500
1,502
0
1,502
998
60.07%
12,000
7,513
0
7,513
4,487
62.61%
Total Supplies & Maintenance 26,730 9,898 0 9,898 16,832 37.03%
Attachment 5 Exoenditure Detail - Paae 23
City of Orono
2017 Line Item Budget
Golf Course cont.
Adjusted
2017
Y -T -D
Y -T -D
Budget
Mar 31,2017
Adwustments
Mar 31,2017
Balance
Percent
Insurances
101-45210-361
361
General Liability Ins
8,000
0
2,000
2,000
6,000
25.00%
101-45210-362
362
Umbrella Liability Ins
1,500
0
375
375
1,125
25.00%
101-45210-365
365
Boiler & Machinery Ins
350
0
88
88
262
25.14%
101-45210-366
366
Property Insurance
2,650
0
663
663
1,987
25.02%
101-45210-367
367
Equipment Floaters Ins
350
0
88
88
262
25.14%
101-45210-368
368
Automotive Insurance
370
0
93
93
277
25.14%
101-45210-369
369
Dram Shop Insurance
800
0
200
200
600
25.00%
Total Insurances
14,020
0
3,507
3,507
10,513
25.01%
Other Expenses
101-45210-312
312
Bank Fees
4,000
0
0
0
4,000
0.00%
101-45210-319
319
Professional Services
0
0
0
0
0
N/A
101-45210-321
321
Telephone
2,500
591
0
591
1,909
23.64%
101-45210-331
331
Travel Expenses
0
0
0
0
0
N/A
101-45210-340
340
General Advertising
1,750
500
0
500
1,250
28.57%
101-45210-352
352
Printing & Publishing
0
461
0
461
(461)
N/A
101-45210-381
381
Gas & Electric
8,500
1,115
0
1,115
7,385
13.12%
101-45210-415
415
Other Equipment Rentals
9,500
1,662
0
1,662
7,838
17.49%
101-45210-433
433
Memberships
300
120
0
120
180
39.96%
101-45210-437
437
Training & Development
150
0
0
0
150
0.00%
101-45210-440
440
Special Equipment Replacement
0
0
0
0
0
N/A
101-45210-441
441
Licenses & Taxes
550
259
0
259
291
47.09%
101-45210-489
489
Other Miscellaneous Charges
0
17
0
17
(17)
N/A
Total Other Expenses
27,250
4,725
0
4,725
22,526
17.34%
City of Orono Attachment 5 Expenditure Detail - Page 24
2017 Line Item Budget
Golf Course cont.
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Purchases for Resale
101-45210-090
090 PURCHASES FOR RESALE
0
0
0
0
0
N/A
101-45210-091
091 Beer For Resale
3,000
466
0
466
2,534
15.52%
101-45210-092
092 Soft Drinks For Resale
3,200
550
0
550
2,650
17.20%
101-45210-093
093 Concessions For Resale-Txbl
1,500
392
0
392
1,108
26.13%
101-45210-094
094 Concessions For Resale-NonTax
1,000
0
0
0
1,000
0.00%
101-45210-095
095 Pro Shop Items For Resale
2,000
713
0
713
1,287
35.64%
101-45210-099
099 Other For Resale
0
0
0
0
0
N/A
Total Purchases for Resale
10,700
2,121
0
2,121
8,579
19.82%
Golf Course Total
172,670
29,698
3,507
33,205
139,465
19.23%
City of Orono Attachment 5 Expenditure Detail - Page 25
2017 Line Item Budget
Special Services -Consulting & Police
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Special Services -Consulting & Police Total 95,750 6,190 0 6,190 89,560 6.46%
Personal Services
101-43280-102
102 Full -Time Employees Overtime
35,000
1,871
0
1,871
33,129
5.35%
101-43280-121
121 PERA
5,250
51
0
51
5,199
0.96%
101-43280-122
122 FICA
500
26
0
26
474
5.20%
101-43280-135
135 City Benefit Contribution
0
0
0
0
0
N/A
Total Personal Services
40,750
1,948
0
1,948
38,802
4.78%
Professional Services
101-43280-304
304 Engineering -Consulting
45,000
3,258
0
3,258
41,742
7.24%
101-43280-307
307 Legal -Consulting
10,000
984
0
984
9,016
9.84%
101-43280-319
319 Professional Services
0
0
0
0
0
N/A
101-43280-800
800 Special Projects, Contingency
0
0
0
0
0
N/A
Total Professional Services
55,000
4,242
0
4,242
50,758
7.71%
Special Services -Consulting & Police Total 95,750 6,190 0 6,190 89,560 6.46%
Attachment 5 - Expenditure Detail
City of Orono Attachment 6 - Investment Listing
2017 Line Item Budget
Special Projects -Contingencies
Adjusted
2017 Y -T -D Y -T -D
Budget Mar 31,2017 Adwustments Mar 31,2017 Balance Percent
Capita
Personal Services
101-43290-101
101 Full -Time Employees Regular
0
0
0
0
0
N/A
101-43290-720 720
Total Personal Services
0
0
0
0
0
N/A
Professional Services
375,000
0
93,750
93,750
281,250
25.00%
101-43290-304
304 Engineering -Consulting
0
0
0
0
0
N/A
101-43290-319
319 Professional Services
0
0
0
0
0
N/A
Total Contingency Items
Total Professional Services
0
0
0
0
0
N/A
Other Expenses
101-43290-489
489 Other Miscellaneous Charges
0
0
0
0
0
N/A
Total Other Expenses
0
0
0
0
0
N/A
Capita
I & Transfers
101-43290-510 510
Land
0
0
0
0
0
N/A
101-43290-720 720
Operating Transfers
375,000
0
93,750
93,750
281,250
25.00%
Total Capital &Transfers
375,000
0
93,750
93,750
281,250
25.00%
Contingency Items
101-43290-800 800
Special Projects, Contingency
40,990
7,225
0
7,225
33,765
17.63%
Total Contingency Items
40,990
7,225
0
7,225
33,765
17.63%
Special Projects -Contingencies Total
415,990 7,225 93,750 100,975 315,015 24.27%
GENERAL FUND TOTAL 7,988,364 2,050,280 (57,405) 1,992,875 5,995,489 24.95%
Page 26
City of Orono
Investments - As of 03/31/17
Invest Name
Invest #
Type
Broker
Purchase
Maturity
Rate
Cost
Par Value
Date
Date
Great Southn BK
39120VRN6
CID
Dain Rauscher
1/15/2015
5/15/2017
1.00%
$249,000.00
$249,000.00
Essa Bk Stoudsburg PA
29667RGM9
CID
Dain Rauscher
6/28/2012
6/28/2017
1.10%
$248,000.00
$248,000.00
1 st Bk Lubbock Tx
319042DP9
CID
Dain Rauscher
6/28/2012
6/28/2017
1.00%
$249,000.00
$249,000.00
State Bk Pinhurst GA
855898AW2
CID
Dain Rauscher
7/2/2012
7/3/2017
1.05%
$249,000.00
$249,000.00
State BK India NY
856284Z80
CID
Dain Rauscher
9/11/2014
9/11/2017
1.40%
$248,000.00
$248,000.00
Goldman Sachs NY
38143AP41
CID
Dain Rauscher
10/24/2012
10/24/2017
1.50%
$98,000.00
$98,000.00
Third Fed Svgs & Loan
88413QAK4
CID
Dain Rauscher
3/21/2014
12/21/2017
1.10%
$248,000.00
$248,000.00
WebBank
947547HY4
CID
Dain Rauscher
3/11/2026
1/18/2018
1.00%
$249,000.00
$249,000.00
Cmmty 1st Blk Roseville CA
203658AJ8
CID
Dain Rauscher
10/30/2012
10/30/2018
1.15%
$249,000.00
$249,000.00
JP Morgan Columbus
48125T2G9
CID
Dain Rauscher
2/26/2015
2/26/2018
1.25%
$248,000.00
$248,000.00
Conestoga Bank
20701 PBS2
CID
Dain Rauscher
2/26/2016
3/29/2018
1.00%
$249,000.00
$249,000.00
Suntrust Bank
86789VSQ1
CID
Dain Rauscher
6/28/2016
12/27/2021
1.20%
$246,000.00
$246,000.00
Admirals Bank
007220AM8
CID
Dain Rauscher
8/25/2016
8/27/2018
1.10%
$249,000.00
$249,000.00
Commenty Cap Bank
20033ARL12
CD
Dain Rauscher
9/6/2016
9/6/2019
1.20%
$249,000.00
$249,000.00
Live Oak Bank
538036CK8
CD
Dain Rauscher
3/21/2017
12/712020
2.00%
$249,000.00
$249,000.00
Money Market
MM
Dain Rauscher
$1,646,064.44
$1,646,064.44
Total Dain Rauscher
$5,223,064.44
$5,223,064.44
Attachment 6 - Investment Listing
City of Orono
Investments - As of 03/31/17
Invest Name
Invest #
Type
Broker
Purchase
Maturity
Rate
Cost
Par Value
Date
Date
Ally Bank LIT
02006LEK5
CID
Smith Barney
5/9/2016
5/14/2018
0.55%
$248,000.00
$248,000.00
Everbank Jacksonville
29976DWK2
CID
Smith Barney
4/15/2015
4/13/2017
0.80%
$249,000.00
$249,000.00
Oriental B&T
686184W1
CID
Smith Barney
7/17/2015
7/17/2017
1.20%
$248,000.00
$248,000.00
Cit Salt Lake
17284CLT9
CID
Smith Barney
8/22/2013
8/28/2017
1.45%
$99,000.00
$99,000.00
BMO Harris Chicago
05573J5WO
CID
Smith Barney
10/21/2015
10/23/2017
1.10%
$248,000.00
$248,000.00
ZBNA
98878BCN6
CID
Smith Barney
3/11/2016
3/6/2018
1.00%
$248,000.00
$248,000.00
Synovus Bank
87164DHTO
CID
Smith Barney
3/11/2016
3/19/2018
1.00%
$248,000.00
$248,000.00
Wells Fargo Sioux Falls
94986TMBO
CID
Smith Barney
2/20/2013
2/28/2018
0.95%
$245,000.00
$245,000.00
Bank North Thomasville
06414QWF2
CID
Smith Barney
7/24/2015
4/24/2018
1.25%
$248,000.00
$248,000.00
Amex Centurion Salt Lake
02587DYT9
CID
Smith Barney
6/17/2015
6/18/2018
1.55%
$120,000.00
$120,000.00
Cap One Glenn Allen
140420SJO
CID
Smith Barney
6/17/2015
6/18/2018
1.50%
$145,000.00
$145,000.00
Compass Bk Birmingham
20451PLN4
CID
Smith Barney
6/17/2015
6/18/2018
1.40%
$248,000.00
$248,000.00
Goldman Sachs
38148PBX4
CID
Smith Barney
3/1/2016
3/11/2019
1.30%
$150,000.00
$150,000.00
HSBC
40434AP45
CID
Smith Barney
3/11/2016
3/10/2021
1.30%
$245,000.00
$245,000.00
Synchrony Draper
81764YKJ2
CD
Smith Barney
10/19/2015
10/12/2021
2.35%
$247,000.00
$247,000.00
Mercantil Bank
58733ACUl
CID
Smith Barney
5/6/2016
11/13/2017
1.10%
$248,000.00
$248,000.00
FHLB - Step
3130AA3V8
GB
Smith Barney
12/27/2016
12/31/2021
1.13%
$496,750.00
$500,000.00
Money Market
MM
Smith Barney
$562,116.17
$562,116.17
Total Smith Barney
$4,542,866.17
$4,546,116.17
Attachment 6 - Investment Listing
City of Orono
Investments - As of 03/31/17
Invest Name
Invest #
Type
Broker
Purchase
Maturity
Rate
Cost
Par Value
Date
Date
Mizuho Bank
60688WVD3
CID
Wells Fargo
7/16/2013
7/13/2017
0.70%
$132,000.00
$132,000.00
Santander Bank
80280JPD7
CID
Wells Fargo
7/13/2016
7/13/2017
0.75%
$248,000.00
$248,000.00
First Bank Highland Park
319141 CA3
CID
Wells Fargo
7/30/2014
7/30/2019
2.00%
$245,000.00
$245,000.00
Sallie Mae Bank
795450SJ5
CID
Wells Fargo
8/13/2014
8/13/2019
2.10%
$247,000.00
$247,000.00
Reading Coop Bank
755324AV2
CID
Wells Fargo
3/18/2016
3/19/2018
1.05%
$245,000.00
$245,000.00
Eagle Bank
27002YCU8
CID
Wells Fargo
3/2/2016
6/4/2018
1.10%
$245,000.00
$245,000.00
American Express Bank
02587CAT7
CID
Wells Fargo
8/14/2014
8/14/2019
2.05%
$247,000.00
$247,000.00
Capital One Bank USA - VA 140420QFO
CID
Wells Fargo
10/16/2014
10/16/2019
2.15%
$100,000.00
$100,000.00
Barclays Bank - DE
06740KJC2
CID
Wells Fargo
12/17/2014
12/17/2019
2.05%
$245,000.00
$245,000.00
Lakeside Bank IL
5121 OSKV8
CID
Wells Fargo
8/28/2015
8/28/2020
2.00%
$225,000.00
$225,000.00
Silvergate Bank
828373FE5
CID
Wells Fargo
6/28/2016
6/29/2018
1.00%
$245,000.00
$245,000.00
Toyota Savings Bank
89235MHH7
CID
Wells Fargo
6/7/2016
6/15/2023
2.00%
$245,000.00
$245,000.00
FHLM - Step Up
3136G3AZ8
GB
Wells Fargo
2/23/2016
3/16/2021
1.25%
$500,000.00
$500,000.00
FNMA Step
3136G3V77
GB
Wells Fargo
8/24/2016
8/24/2021
1.00%
$255,000.00
$255,000.00
FHLM - Step Up
3134GAHT4
GB
Wells Fargo
12/27/2016
12/27/2021
2.44%
$250,000.00
$250,000.00
Fed Farn Credit
3133EG2E4
GIB
Wells Fargo
10/27/2016
10/27/2023
1.00%
$750,000.00
$750,000.00
FHLM - Step Up
3134GARCO
GB
Wells Fargo
11/3/2016
10/27/2023
1.00%
$500,000.00
$500,000.00
Money Market
MM
Wells Fargo
$0.00
$0.00
Total Wells Fargo
$4,924,000.00
$4,924,000.00
Mn St Colleges 60414FLX6 GIB UBS
Capital One 14042E4R8 CID UBS
Money Market MM UBS
Total UBS
Money Market
Total 4M Fund
MM 4M Fund
6/27/2012 10/1/2017 1.35% $554,850.15
$555,000.00
7/8/2015 7/16/2018 1.60% $245,000.00
$245,000.00
$290,387.08
$290,387.08
$1,090,237.23
$1,090,387.08
$661,450.17 $661,450.17
$661,450.17 $661,450.17
Total 1$16,441,618.01 1 $16,445
Attachment 6 - Investment Listing
4/24/2017
La ke
Physical characteristics
w More than 14,043 surface acres
.onka
Minnetonka.,
w 125 miles shoreline
a Up to 113 ft deep, mean 30 ft, 39% < 15 ft
A Great'
42 bays/areas
w Vast and varied ecosystem
r:3
Natu, "
- Plants
Resourc
, Animals
. 10 public access ramps
m Extraordinary amenity
M04w Home living
m Health and wellness
MaLM
P Exercise
w Social
w Economics and business
Otrwzw a LMCD
I
— ----
Protecfiffig
m Lake Minnetonka Conservation
Cities
District (LMCD)
La ke
Deephaven
n Regulatory agency established by legislation
o n a
Minnetonka
t
in 1967
Bill Cook
w First addressed sewage, red algae
n Coordinated approach for consistent,
Mg g_
E -15—a g-
effective standards
Dennis Klohs
n Represents all stakeholders
Its Use
Contracts/Agreements with Hennepin County
Minnetrista
Water Patrol, Three Rivers Park District,
Jay Green (Chair)
IMCWD, MN DNR, Others
Mernb&'�
Represent
Lake
W -40M7
N Regional agency representing
fourteen member cities
* Board member appointed from each city
* 3.5 staff positions
* Funded by cities, licenses/permits, grants,
contributors
LMCD
LMCD
4/24/2017
2
Board Director
Cities
Chris Jewett (Treasurer)
Deephaven
Gregg Prest
Excelsior
Bill Cook
Greenwood
Sue Shuff
Minnetonka
� V
Ve
e
Dennis Klohs
Minnetonka Beach
Mike Molitor
Minnetrista
Jay Green (Chair)
Mound
Vacant
Orono
nka
Deborah Zorn
Shorewood
Gary Hughes
Spring Park
Gregg Thomas (Vice Chair)
Tonka Bay
Ann Hoelscher (Secretary)
Victoria
Dan Baasen
Wayzata
Fred Meyer
Woodland
LMCD
4/24/2017
2
4/24/2017
Partners in Protecting the Lake
Public Agencies
• Minnesota Department of Natural
Resources (MIN DNR)
• Minnehaha Creek Watershed District
(MCWD)
• Hennepin County Sheriff's Office
Water Patrol
• Three Rivers Park District
• Hennepin County Environment &
Energy
• Minnesota Pollution Control Agency
• 14 Member Cities
• Legislators
• LMCD
• Others
• Residents
Individuals
Homeowner associations
Lake Minnetonka Association (LIVIA)
• Businesses
Licensees- dock owners, charter
boats
Area and other businesses
Lake service providers
• Special Interest Groups
Recreation a I ists
Boating clubs
Garden clubs
More
• Others
LMCD Strategy
-11 00", 11
Strategic Priorities
Lake Minnetonka is a
Operational
highly valued year-
Effectiveness
round asset with
To preserve and
vibrant aesthetic,
enhance the "Lake
Minnetonka
recreational,
ar a.nd, Ti mely
experience" ... by
commercial, and
natural qualities.
_FC01
C __ n cations
providing leadership in
These qualities and
protecting, improving,
values will be
and managing lake
protected and
use.
preserved for present
and future
generations.
Lake Protection and
Regulatory Compliance
3
LMCD Services & Activities
Manage all season activities on the
La ke
• Environment
• Safety
• Nuisance
Technical expertise, service, referrals
- Residents/prospective residents
- Realtors/developers
- Business owners
* Arch itects/engi n eers
* City representatives
- Various agencies
- Others
LMCD
Services & Activities cont...
Docks and structures
Private
Multiple docks, commercial
marinas, mooring areas
Municipal
- Watercraft density
- Watercraft for Hire/Liquor
- Deicing operations
LMCD
4/24/2017
4
Services & Activities cont...
N/24r"17 LMCD 9
Services & Activities cont...
Specia I events
*Temporary structures
• Ice rinks
• Boat tournaments
• Maintenance projects
• Other
• Special projects
• Referrals to appropriate agency
04/24/2017 LMCD A
4/24/2017
5
-Environment, safety, & nuisances
• Quiet water areas
• High water declaration
Low water considerations
Speed limits- watercraft, snowmobiles
Noise
Lighting
Alcoholic beverages and influence
Litter
Abandoned watercraft, structures
Pollution
Etc.
N/24r"17 LMCD 9
Services & Activities cont...
Specia I events
*Temporary structures
• Ice rinks
• Boat tournaments
• Maintenance projects
• Other
• Special projects
• Referrals to appropriate agency
04/24/2017 LMCD A
4/24/2017
5
Services & Activities cont...
Aquatic Invasive Species (AIS)
Prevention and management
Lake use sources
Lakeside sources
AIS Taskforce
• Information and collaboration
• Eurasian Milfoil
• Zebra mussels
• Others
• Milfoil and nuisance plant harvesting
• Watercraft inspections
* Vide2 (by Wildlife Forever and Wired2F!sh)
04/24/2027 LMCD
4/24/2017
IM
4/24/2017
LIVICD 2017 Initiatives
Recoclification
Update standards to
today's needs and
technology
Provide user-friendly
format
04,1*2017
4W
Communications
• Increase public
education
Materials
Online Presence
Website, Social
media
Events, fairs
• Increase engagement
Collaborations
• Focused resources
• Sharing information
• Electric shock
drowning
• AIS LSP pilot
• Carbon Monoxide
e Others
VA
Residential Docks, Structures, & Watercraft
Lake Minnetonka
Lake Minnetonka is a great natural resource. The Lake Minnetonka Conservation District (LMCD) manages lake use to
preserve the Lake, promote safety, and enhance the experience of all Lake enthusiasts. A summary of the regulations
regarding docks, structures and watercraft is provided as a guide for residents, realtors, and installers. Following these
.0
standards wiiI rninimize the impact to the lake and shoreline, wNle pr moting positive neighbor relations. Please view
the complete LMCD codes or contact the LMCD for information about uniqUe situations,
Perm its/Licenses
Annual permits/licenses are generally not required for single family residential
properties. However, there are some situations where a permit or license is
required as listed below:
* License to store five or more watercraft, under certain circumstances allowed
by code. Examples include residential properties with or sharing 226 feet or
more of 929.4 OHW shoreline, homeowner associations, shared docks, etc.
* Permit for installation of permanent docks, installed using machine driven
pilings.
* Permit for dock extension during declared Low Water Conditions.
* Nonconforming use permit for docks/moorings in existence since 05/03/1978
Variances
A variance from the code may be requested by a property owner 'tf a practicai
difficulty exists such as conflicting dock use areas or shallow water. *Variances
should be registered with the County property records since they are conditions
on the property. In many situations, property owners work with each other to
adjust side setbacks and avoid the need for variances. (LMC -D code 1.07)
Location (Authorized Dock Use Area)
Docks, structures, and watercraft must be iocated within an authorized Dock Use
Area, determined by setbacks from the extended side property lines and length
into the lake. The Dock Use Area fflustration provides an example of a typical dock
use area. A neighboring property owner may allow the dock and watercraft to
encroach into the side setbacks. As indicated below, some uses are grandfathered
if the property/site has not been replated, subdivided, combined or otherwise
changed since a certain date, For unusual lots or shoreline, contact the LM1,C0 to
determine the Dock Use Area.
Dock Length Side Setbacks
Shoreline
Feet
Equal to
Up to 100 ft
shoreline
15 ft
40 to 60 ft and
5 ft
in existence on
60 ft
02/05/1970
Depth of slip;
property (side opening)
First reach to
40 ft or less
4 ft water
L 30 inches vertically
depth or 60 ft
Condition
Feet
Dock length 0-50 ft
loft
Dock length 50-100 ft
15 ft
Shoreline 50 ft or less, if
5 ft
in existence on 2/02/1670
Slip opens into adjacent
Depth of slip;
property (side opening)
min. 20 ft
Canopy fabric exceeding
20 ft
L 30 inches vertically
I i
Finding the Lines
929.4 Ft Ordinary High
Water Line (OHW)
The 929.4 0HW may be
different from the shoreiine
depending on the water levei
in the lake. When a site survey
is required, the 929A OHW
measurement should be
specifically requested. This is
the basis of dock and storage
requirements. The Lake
Minnetonka water level can be
found at wvvw.tnc�vd.org,
Extended Side Property
1 -Ines
F -ir�
,t. be sure. you own or have.
rigtnts to 14ne vlore'ine., �,,Yhen
neendeci, a propr,,rty survey will
4-idicate tip, side Property
lines. If a survey is ricit
availab!,-
r '0 y
pert mar or
may exist and Can be
u�edwl determ"fie Vie side
property kne. Thav exterided
side property iine is when the
side proportyi, fine on N�-zndl is,
ext nded into the lake. T his iso
important in determining the
required setbacks from
adjacent properties. In cases
where the property is curved
or unusual, the LMCD will help
determine the extended side
property lines.
Page 1, of 2 Wersion 04/2412017)
Watercraft Types and Density
The number of watercraft (called restricted) that can be
stored at a property is based on the measurement of
the shoreline at the 929.4 OHW. This includes personal
watercraft, runabouts, cruisers, pontoons, fishing boats
and similar.
The following watercraft (unrestricted) are not included
in watercraft density calculations:
* 16 ft or less in length without a motor
* 16 ft or less with a motor 10 hp or less
(manufacturer specs and regardless if operational)
* 20 ft or less without a motor and propelled solely by
human power. Ex. Canoe, kayak
Watercraft Density Calculations
The number of watercraft that can be stored at a
property site is determined as follows:
* 1 per 50 ft of continuous shoreline without reference
to ownership (1:50 ft Rule)
* 2 if the site was in existence on 08/30/1978 (or
more if allowed by the 1:50 ft Rule)
* 4 if all the following conditions are met:
i) single family residence, legally subdivided
and adjoined to shoreline property
ii) exclusive dockage use by site's owner,
iii) all restricted watercraft owned by and
registered to persons living on site.
* 5 or more by obtaining a license
Less than 30
inches high
Boat Lifts
Boat lifts may be used as long as they fit within the
authorized dock use area and meet any existing
variances. An overhead, fabric cover that is an integral
part of a boat lift is not a canopy if the vertical height of
the fabric cover does not exceed 30 inches.
Docks, Decks, and Platforms
Docks, decks, and platforms may exceed 8 feet in
length or width, but not both. Ex. 8 ft x 12 ft, but not 9 ft
by 12 ft
Docks moved between lakes or waterbodies must be
dried out for 21 days to help prevent the spread of
aquatic invasive species. Permits are required. Visit the
MN DNR website for more information.
Dock Use Area Hustration- Not to Scale
Additional Resources
• Land Use. Cities may have additional regulations
for docks, land uses, structures, storage, rental
properties, business operations, and similar.
• Shoreline Improvements & Dredging. Minnehaha
Creek Watershed District regulates shoreline
stabilization, shoreland landscaping, wetlands, and
dredging. www.minnehahacreek.org
• Aquatic Plant Management. MN Department
Natural Resources regulates and permits
mechanical or chemical aquatic plant management.
www. dnr. state. mn. uslapm
Master Water Stewards. Freshwater Society
certifies citizens equipped to help optimize your
shoreline to improve the health of the water.
www. freshwater org
More Information
LIVICD
5341 Maywood Rd, Ste 200
Mound, MN 55364
952.745.0789
Imcd@lmcd.org
www.imcd.org
Connect With Us --
This information is provided as a guide- For specific project
requirements, please refer to LMCD Code Ch.2.01, 2.02 and
other sections, available on the LMCD website.
Page 2 of (Version 0412412017)
M
-t-
Dock Use
Area
1Z
t
M
R
a;
LAKE
Shoreline
929.4 OHW
0
�O
M M
Adjacent
t/ -,0 SHORELAND
(D Adjacent
0. * 5
Property
42) 4,
CL t�
I M Property
'k- I W
I
Dock Use Area Hustration- Not to Scale
Additional Resources
• Land Use. Cities may have additional regulations
for docks, land uses, structures, storage, rental
properties, business operations, and similar.
• Shoreline Improvements & Dredging. Minnehaha
Creek Watershed District regulates shoreline
stabilization, shoreland landscaping, wetlands, and
dredging. www.minnehahacreek.org
• Aquatic Plant Management. MN Department
Natural Resources regulates and permits
mechanical or chemical aquatic plant management.
www. dnr. state. mn. uslapm
Master Water Stewards. Freshwater Society
certifies citizens equipped to help optimize your
shoreline to improve the health of the water.
www. freshwater org
More Information
LIVICD
5341 Maywood Rd, Ste 200
Mound, MN 55364
952.745.0789
Imcd@lmcd.org
www.imcd.org
Connect With Us --
This information is provided as a guide- For specific project
requirements, please refer to LMCD Code Ch.2.01, 2.02 and
other sections, available on the LMCD website.
Page 2 of (Version 0412412017)
o%NNCro.
>
4
0
VAT 01IN 01
Lake Minnetonka Conservation District
Mission., Vision,, Values, Strategic Plan
2017-2018
Mission Statement
The mission of the Lake
Minnetonka
Conservation District is
to preserve and enhance
the "Lake Minnetonka
experience." This is
accomplished by
providing leadership in
protecting, improving,
and managing lake use.
Vision Statement
Lake Minnetonka is a
highly valued year-round
asset with vibrant
aesthetic, recreational,
commercial, and natural
qualities. These qualities
and values will be
protected and preserved
for present and future
generations.
Core Values
• Accountability
• Collaboration
• Integrity
• Leadership
• Quality Results
• Stewardship of the
La ke
STRATEGIC
PRIORITY
DESIRED OUTCOME
Capacity to deliver core functions
Operational
Execution of strategic plan priorities
Effectiveness
Maintaining a strong financial
foundation
Board and staff follow
communication protocols
Clear and Timely
Partners and stakeholders find value
Communications
in relationship
increased understanding of purpose,
rules and regulations
Board meeting civility
Effective Board/Committee Meetings
Effective
Governance
Well-trained Board and staff
Effective & respectful Board and
staff relations
Ensure public safety on Lake
Minnetonka
Lake Protection
and Regulatory
Reduction of staff time processing
Compliance
applications
Up-to-date rules and regulations
Adopted 0210812017