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HomeMy WebLinkAbout02-27-2017 Council PacketAgenda for Council Meeting Set for Monday, February 27, 2017, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda — Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. Council Meeting of February 13, 2017* Public Comments — (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works/City Engineer Report 3. Long Lake Creek Subwatershed Partnership - Resolution 4. Seasonal Weight Restrictions - Resolution 5. Sewer and Water Extension - 701 Dickey Lake Road 6. Insulation of the Public Works Building 7. Park Commission Appointments - Resolution 8:00 P.M. — HRA Meeting Planning Department Report 8. #16-3814 - Alexander Design Group, o/b/o Peter & Melissa Santrach, 1700 Bohn's Point Road, Revised House Location - Resolution 9. 17-3901- Mike Demenge, 4380 Sixth Avenue N, Variances - Resolution 10. Development Process Review Committee Recommendations 11. Online Permitting Software 12. Authorization: Text Amendment Regarding CUP Repeal Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification Agenda for Council Meeting Set for Monday, February 27, 2017, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Mayor/Council Report City Administrator's Report 13. 4th Quarter Financial Report 14. Interim City Administrator Employee Agreement 15. Licenses/Permits* 16. Claims/Bills* 17. Big Island Dock Partnership Announcement City Attorney's Report Adjournment Upcoming Events jd 2017 03-06-17 - Park Commission Meeting, Monday 6:30 p.m. 03-13-17 - Council Meeting, Monday, 7:00 p.m. 03-20-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Aaron Hale Printup Liaison) 03-22-17 - Council Work Session, Wednesday, 5:00 p.m. 03-22-17 - Council Meeting, Wednesday, 7:00 p.m. 04-03-17 - Park Commission Work Session, Monday, 1:00 p.m. 04-10-17 - Council Meeting, Monday, 7:00 p.m. 04-17-17 - Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals) 04-19-17 - Open Book Meeting, Wednesday, 4:00 p.m. 04-24-17 - Council Work Session, Monday, 5:00 p.m. 04-24-17 - Council Meeting, Monday, 7:00 p.m. 04-29-17 - Spring Cleanup, Saturday, 8:00 a.m. Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, Council Members Richard Crosby, II, Wendy Dankey, Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Jessica Loftus, Community Development Director Jeremy Barnhart, Public Works Director/City Engineer Adam Edwards, Senior Planner Michael Gaffron, City Planner Melanie Curtis, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPOINTMENT/OATH OF OFFICE — RESOLUTION NO. 6725 Mayor Walsh noted the City Council interviewed four candidates earlier this evening that are seeking to fill the vacant position on the City Council. Seals commented the Council interviewed four great candidates with diverse backgrounds, which is another reminder of how great the Orono community is. Seals stated after listening to all of them, she believes Wendy Dankey would do a good job given her background. Printup stated Jon Schwingler has experience on the Planning Commission, Georgette Jabbour has been a long-time member of the Orono community and has assisted with the safety improvements along Highway 12, and Brad Holt had a number of great life stories and experiences. Printup stated he would go with Ms. Dankey based on her background and experience with city matters. Crosby stated he would like to thank all four candidates for expressing interest in the position. Crosby stated Jon Schwingler is a strong candidate based on his Planning Commission experience, Georgette Jabbour has great experience with the Highway 12 situation, and Mr. Holt is a very interesting and intelligent gentleman. Crosby stated Wendy Dankey stood out to him based on her volunteerism, her backing of Orono schools, and expertise on other boards. Crosby stated in his view she will make an outstanding addition to the City Council. Crosby moved, Seals seconded, to adopt RESOLUTION NO. 6725, a Resolution of Appointment, appointing Wendy Dankey to the unexpired term on the Orono City Council that expires on December 31, 2018. VOTE: Ayes 4, Nays 0. The oath of office was administered to Wendy Dankey. APPROVAL OF AGENDA Item Nos. 5, 6, 7, 8, 10, 11, 13, 20, 21, and 22 were added to the Consent Agenda. Printup moved, Crosby seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES X3. CITY COUNCIL MEETING OF JANUARY 23, 2017 Page 1 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Printup moved, Crosby seconded, to approve the minutes of the Orono City Council meeting of January 23, 2017, as submitted. VOTE: Ayes 5, Nays 0. *4. CITY COUNCIL WORK SESSION OF JANUARY 23, 2017 Printup moved, Crosby seconded, to approve the minutes of the Orono City Council work session of January 23, 2017, as submitted. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS None PUBLIC WORKS/CITY ENGINEER REPORT *5. ORDINANCE TO REPEAL THE WELLHEAD PROTECTION ORDINANCE — ORDINANCE NO. 186, Third Series. Printup moved, Crosby seconded, to adopt ORDINANCE NO. 186 Third Series, an Ordinance to Repeal the Wellhead Protection Ordinance, Code Section 14-142. VOTE: Ayes 5, Nays 0. *6. FUEL SYSTEM REPLACEMENT Printup moved, Crosby seconded, to accept the quote in the amount of $11,897 from Pump and Meter for the provision and installation of a new fuel management system. VOTE: Ayes 5, Nays 0. *7. PRESSURE WASHER REPLACEMENT Printup moved, Crosby seconded, to accept the quote of $9,486.52 from Hotsy Minnesota for the provision and installation of a new pressure washer system. VOTE: Ayes 5, Nays 0. *8. REPLACEMENT OF TRUCK NO. 427 Printup moved, Crosby seconded, to approve replacement of Truck No. 427, a 1999 Ford Sterling, with a 2017 Western Star 4700SF by Boyer Ford with body and plow work to be done by Aspen Equipment. VOTE: Ayes 5, Nays 0. 9. BIG ISLAND DOCKS DISCUSSION Edwards stated this item was placed on the agenda to give the City Council an opportunity to discuss what they would like to see happen on Big Island with regard to future disposition of the docks. There are currently two 80 -foot long commercial docks at Big Island Park along with some ramps to access the Orono Big Island park portion. The existing docks have been there for almost ten years. The docks are pulled out of the water every year and then placed back in in the spring. The annual cost for installation and removal of the docks in 2016 was $8,000. Edwards stated the docks are commercial docks since it was envisioned that the Minnehaha boat would dock there periodically. Currently those docks are stored at no cost at one of the local marinas. Printup asked what the original purchase price was of the docks. Page 2of18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Edwards indicated he does not know that offhand. Gaffron stated to his recollection it was approximately $70,000 per dock. Edwards displayed some pictures of the docks being pulled out of the water. Crosby asked how often the Minnehaha stops at Big Island. Edwards stated he does not know that at this time but that it has been at least a couple of years since they have docked there. Seals asked how often the docks are used. Seals stated as a boat user she has never used the docks and that they would just beach their boat. Seals stated she is wondering whether the docks are really needed. Edwards stated the City does not have any cameras or counters on Big Island to determine how often the docks are used but that he has heard from some residents that they utilize the docks. Edwards stated the City does not have a boat of their own to check on the docks or the park. Mayor Walsh asked if anyone from the public would like to comment on this item. There were no public comments. Walsh stated by way of history, the park was owned by the veterans and they were experiencing some financial problems, which led to them wanting to sell the land. Three Rivers was originally going to be the buyer of the park and make it a regional park. The veterans were not in favor of making it a regional park and as a result approached the City of Orono. The State of Minnesota provided a $2 million grant and the Minnehaha Creek Watershed District was given an easement over a large portion of the park in exchange for $800,000. In addition, the Lurton family had donated $1 million to the City, which went towards the purchase. Walsh stated the Lurton family was unaware of that allocation and had threatened litigation after the fact, which resulted in the City smoothing that over. MN/DOT also provided $3,000 and the City of Orono contributed $1,550,000. Walsh stated what he has done over the past few years is to look at how to possibly unwind some of this but that it is difficult given the different parties and the easement. Walsh stated the City deemed it a passive park, which means that no building can occur in the park. Walsh stated if you look at who is really the model for a regional park, which this is really a regional park, the entity responsible for regional parks in the area is Three Rivers. Walsh noted Three Rivers owns a number of islands in the area and does not have any docks at any of their other passive parks. Walsh stated vandalism has been an issue whenever the City attempts to make improvements to the park and that the City does not have the resources to monitor the park since Orono is not a regional park manager. Walsh stated the park will stay a passive park and that his suggestion would be to follow the Three Rivers model for a regional passive park. Walsh stated if people want to throw their anchor and get out and walk around, they will still be able to do that. Walsh noted Three Rivers owns some land adjacent to the City park on the island and that perhaps the City could have Three Rivers mow their portion for a small fee. Walsh asked how often the City mows the park. Page 3 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Edwards stated two to three times per year. Walsh stated perhaps an agreement could be reached with Three Rivers to mow the City's portion. Walsh stated the City should take an inventory of what is there against what the City bought and then look at possibly selling the park this spring or summer to the best operator. Walsh stated one of the things they did talk about with the Parks Commission was having private/public partnerships. Walsh noted an Excelsior group came to the City asking permission to put public ski paths on Big Island and the City allowed that. Walsh stated the current public partnership is that the City owns the land but that someone else may want to use the park on a passive basis. Walsh stated he would open that idea up to the public about how to make use of the island through a public/private partnership. Walsh stated perhaps someone from the public might want to put a dock out there and that Orono will listen to that request. Walsh stated Orono is not a regional park operator and that they should not be in the business of operating a regional park. Printup moved, Crosby seconded, to no longer provide dock access to Big Island, to revise the Park Management Plan, and to start the process to sell the docks. Dankey stated she has observed the docks but that she has not witnessed anyone using them. Dankey stated the City could perhaps place a camera out there to see what type of usage there is. Walsh noted the park is not limited to just Orono residents. Seals asked if there would be any issues with selling the docks. Edwards stated the docks are currently in storage at Shorewood Yacht Club, which is at Tonka Bay Marina. Walsh stated these are commercial docks and need to be removed via a crane. Edwards noted the City has the free storage for a limited time only and that it might be necessary to move them at some point in the spring. Edwards stated it would be pretty expensive to get a crane and tractor trailers and move them somewhere else. Seals stated Wayzata just put in some temporary docks that are already full and that Excelsior has limited parking for boats. Seals stated while she has never sold a commercial dock before, there has to be a need for them somewhere. Walsh commented there are a number of residents who reside on the lake who might be interested in them. Loftus strongly recommended the other stakeholders in the park be given notice of this since the management plan would change. Loftus stated those stakeholders have seen and agreed to the management plan and that the Council might value their input. Loftus stated the Council might also be interested in receiving public input to see whether there is a desire to retain the docks. Loftus noted one Page 4 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. of the main users of the dock is the Hennepin County Water Patrol, who is another stakeholder, and that they should receive notice if there is a public hearing. Walsh stated he appreciates those comments but that there is a motion on the floor. Walsh asked if there is any further comment from the Council. Crosby stated based on his experience, from a public safety standpoint, if the docks are not there, it is probably better since there tends to be issues with use of the docks at night and alcohol. Crosby stated in his view, from a public safety standpoint, it would be better if the docks were not there and that he would stand on his second. VOTE: Ayes 5, Nays 0. PLANNING DEPARTMENT REPORT *10. #16-3875 -PILLAR HOMES OB/O WHITNEY WINDMILLER AND GREG BLASKO, 3295 CRYSTAL BAY ROAD, VARIANCE AMENDMENT Printup moved, Crosby seconded, to adopt the requested Variance Amendment to the Municipal Zoning Code Sections 78-350 and 78-1403 for Property Located at 3295 Crystal Bay Road. VOTE: Ayes 5, Nays 0. *11. #17-3886 - HENNEPIN COUNTY, 3380 SHORELINE DRIVE, CONDITIONAL USE PERMIT: ESSENTIAL SERVICE — RESOLUTION NO. 6718. Printup moved, Crosby seconded, to adopt RESOLUTION NO. 6718, a Resolution Approving a Conditional Use Permit Pursuant to Municipal Zoning Code Sections 78-946. VOTE: Ayes 5, Nays 0. 12. #17-3887 - REVISION, LLC, OB/O GEOFFREY AND STEPHANIE MARTHA, 2092 SHADYWOOD ROAD, VARIANCES — RESOLUTION NO. 6719. Curtis stated the owners of the property are planning improvements to make the small home on the property more functional as well as preserve the character of the home. The applicants are proposing to connect the home to the existing detached garage, which requires a side setback variance. The variance would allow a 1.3 foot principal structure setback where a 10 -foot setback is required. Because the connection would result in the detached garage becoming part of the principal structure, it would not be located closer than it exists currently at 1.3 feet. The applicants propose to construct a new detached garage and have revised their plans to conform to the 25 percent hardcover requirement as recommended by the Planning Commission. Based on the revised plans, Staff recommends approval. A draft approval resolution is before the Council tonight for consideration. Walsh stated he wanted one clarification under the conclusions, order, and conditions. Walsh stated he would like to make sure that the height of the structure would stay the same. Page 5 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Curtis indicated that is correct. Curtis stated they would not be allowed to expand the structure within the 10 -foot setback without Council approval. Walsh stated he would like the conclusions to actually state that. Walsh asked if they could make the structure higher. Curtis stated they would require City Council approval to expand the structure within the 10 -foot setback and that they are locked into the current footprint and size of the structure. Walsh stated he does not want a future property owner to think they can tear down the structure and replace it with a higher roofline. Printup asked why one of the Planning Commissioners recused herself from voting on the application. Curtis stated to her understanding the commissioner recused herself because she is utilizing the same contractor for a project at her home. Crosby moved, Dankey seconded, to adopt RESOLUTION NO. 3719, a Resolution Approving a Variance From Municipal Zoning Code Section 78-350, File No. 17-3887, for the property located at 2092 Shadywood Road, with the conditions being amended to reflect that the height of the structure cannot be increased. VOTE: Ayes 5, Nays 0. *13. #17-3888 - BRUCE QUAM OF DJ KRANZ COMPANY, INC., OB/O GOOD SHEPHERD LUTHERAN CHURCH, 3745 SHORELINE DRIVE, CONDITIONAL USE PERMIT: ADDITION — RESOLUTION NO. 6720. Printup moved, Crosby seconded, to adopt RESOLUTION NO. 6720, a Resolution Granting a Conditional Use Permit Pursuant to Municipal Zoning Code Section 78-348(5), File No. 17-3888, for the property located at 3745 Shoreline Drive. VOTE: Ayes 5, Nays 0. 14. #17-3889 - TIMOTHY AND JANE WHITE, 2170 PROSPECT AVENUE, VARIANCES — RESOLUTION NO. 6721. Curtis stated the applicants have requested variances in order to construct an addition to the home on the north side, which will encroach into both the side street and side setback areas of the property. A 50 -foot setback is required from Briar Street and a 30 -foot setback is required from the east side lot line. Curtis noted the lot line angles on the Briar side, with the addition being proposed to be located as close as 18 feet from the lot line. The Planning Commission recommended approval of the variances. Curtis stated a draft approval resolution is before the Council for their consideration tonight. Walsh asked if the shed has been removed already. Curtis stated to her understanding the shed would be removed as part of the building permit. Walsh stated he would like that item included under the conclusions, order and conditions section of the resolution as well. Page 6 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. White stated he was planning on picking the shed up with a bobcat when the holes are dug and that he is trying to avoid hauling a machine in to move it now. Walsh noted removal of the shed would be part of the conditions for the variance. White indicated he would be happy to move it. White stated he lives out in Mayer and that it would be cumbersome to bring in some equipment to move it now. White stated he would like to do it at the time the addition is constructed. Crosby moved, Seals seconded, to adopt RESOLUTION NO. 6721, a Resolution Approving Variances from Municipal Zoning Code Section 78-420, File No. 17-3889, for the property located at 2170 Prospect Avenue, with the condition that the shed will be removed under the conclusions, order and conditions. VOTE: Ayes 5, Nays 0. 15. #17-3890 - DENALI CUSTOM HOMES O/B/O STEVE AND STACIA ANDERSEN, 517 FERNDALE ROAD NORTH, AFTER -THE -FACT VARIANCE — RESOLUTION NO. 6722. David Bieker, Denali Custom Homes, and Steve Andersen, Applicant, were present. Curtis stated the applicant is requesting approval of an after -the -fact variance to permit two entrance monument pillars to remain as constructed 3.5 and 4 feet from the pavement of the road where a 10 -foot setback is required. At their January meeting, the Planning Commission held a public hearing and reviewed the application. Following the public hearing and discussion, the Planning Commission voted 4-0 to deny the request for after -the -fact variances. A draft resolution based on the Planning Commission's recommendation has been provided for Council's consideration. David Bieker, 17229 Fagerness Point Road, Denali Custom Homes, stated Denali always tries to abide by the rules of the City and the building permit process. During the construction of the home, a building permit was pulled. As part of the process of this application, a landscape plan was not required but is required as part of a building permit now. Bieker stated had a landscape plan been required, they probably would not have encountered these issues. Bieker stated as they moved through the construction of the home, they came to a point where they could put a landscaping plan together. A pool was also going to be constructed on the property. The permit was pulled for the pool and the survey was updated during that process to show all the landscaping features as well as the monuments. It was noted on the landscaping plan that these structures would be constructed on the property. Bieker stated they were not aware they needed a separate monument permit separate from the building permit. Bieker indicated they were under the impression that this was an actual road since it is deemed a private road. Bieker stated Denali built the house to the east of this property as well and everyone in the neighborhood always referred to it as a private driveway. The road is not maintained by the City, is not lighted, and there are many obstacles located closer to the road than the monuments, such as trees and Page 7of18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. brush, telephone poles, fences, and large boulders. Bieker stated during the construction of the monuments, they thought it was a private driveway and therefore the setbacks would not be applicable. Bieker stated they were informed the monuments were too close to the road after the as -built survey was submitted. Bieker noted the property line goes almost to the center off the private road and the pavement actually gets wider in that area. Bieker stated people tend to stay further away from the monuments than what it appears from the photographs. Bicker stated he is here to talk about the intent of the ordinance. In Planning Staff's report and in the proposed resolution it talks about accepting variances that are in harmony with the general purpose or intent of the ordinance. Two items that were pointed out was that they are attempting to maintain a clear zone off the roadway to preserve visibility through the roadway and to allow for snow removal, snow storage, and maintenance of the road. Bieker stated as the Council can see from the pictures, there has been no problem with winter maintenance of the road, which is done by the homeowners and not the City. There also was not an issue with snow removal from the Andersen's property. Bieker stated the monuments are also lit, which has been helpful to the people who tend to walk along the roadway. Bicker noted people cannot park on the street and that it is literally wide enough for one car to go down. Because this lot was vacant for a number of years, people started to use this property as a place to pull off onto in order to get out of the way of another oncoming car. As a result, people are now driving into Mr. Andersen's property and onto his landscaping. Bieker stated the monuments help in several different ways and that they do not feel the monuments are going against the intent of the ordinance. Bieker stated if this was a busy city street and being maintained by the City, he could see some concern, but that in their view the monuments do not go against the ordinance. Bieker stated for those reasons he would ask the City Council to consider allowing the monuments to stay. Bieker stated had they been informed during the permitting process and turning in their surveys, they would have placed them in a different location. Bieker noted the house is very close to the road due to the wetlands on the property and the configuration of the septic system. In addition, anybody who visits the property has to park in the driveway since there is no on -street parking. Andersen stated the residents are responsible for the snow removal on the road and that he has talked to the contractor and the monuments have caused no issues. Andersen indicated he also spoke with the trash/recycling contractor and he has not had any problems. Andersen noted the road is wider in that section by the monuments and that other people on the roadway have boulders and monuments and trees within ten feet of the road. Andersen stated his monuments are lit and helps the people who are walking down to the park. Andersen stated from a safety standpoint, the monuments are an improvement. Andersen stated he also has a neighbor who provided a letter in support of the monuments. Andersen commented they are not trying to do something after the fact but that they were trying to do something that looked nice and improve the safety in the area. Bieker stated the neighbor who submitted a letter opposing the monuments has now submitted a letter in support of the monuments. Page 8 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Bieker noted Staff met with him on the site and they discussed the monuments. Bieker stated they are not asking for something that is not reasonable and that the City Engineer commented that the City always would like things further away from the road, but given the uniqueness of the area and the other obstructions along the road, there is not really a safety concern. Bieker stated at one time the road was probably a gravel road and was paved at some point. Edwards stated normally on a residential road, the City would like a 10 -foot clear zone on either side of the road. Edwards indicated the City rarely gets a 10 -foot clear zone on this type of road so the City attempts to get five feet. In this particular case, the road is a low volume, low speed residential road with all kinds of obstacles less than five feet from the pavement on either side of the road. Edwards stated while the City would always like to error on having as much clear area as possible, he does recognize on this particular road that there all kinds of things that are closer to the road than five feet. Crosby asked if the City Council has a copy of the support letter from the neighbor who originally was opposed to it. Curtis indicated it would be Exhibit I. Bicker stated the neighbor who had concerns about it is located directly adjacent to the Andersen property. Bieker stated in his view there are other issues going on that started the day they began construction and have nothing to do with the monuments. Bieker stated the only thing about that particular letter is the neighbor said he spoke for all the neighbors and he did not. Printup asked why this is considered a city road when it is a private driveway. Edwards stated it is a private road and is a platted right-of-way. The road has a 25 -foot right-of-way in sections but in some sections it has 0 feet right-of-way. Walsh stated in order to receive a variance, the applicant needs to demonstrate a practical difficulty and that the Council is not here to design the applicant's house or driveway. Walsh stated whenever someone constructs a structure like this, they need to have a footing inspection and an electrical inspection. Walsh stated a contractor who does construction like Denali should know those things and that he is struggling with finding a practical difficulty. Walsh commented rules do not make everyone happy but that he cannot find a practical difficulty. In addition, Staff and Planning Commission also could not find a practical difficulty. Bieker asked why the Council would not be able to grant a variance if something does not go against the intent of the ordinance. Walsh indicated he needs a practical difficulty according to the law. Bicker stated if the intent is for specific reasons and those reasons are not being violated, he does not understand why they would not be granted a variance. Bieker stated elected officials have the authority to make decisions on what is right for one location and not right for another. Bieker stated the monuments are not offending or going against the intent of the ordinance. Walsh stated the City Council is looking at it from a different perspective. Walsh noted a footing inspection would have been required as well as an electrical inspection and those would have alerted them that the monuments are not in the right location. Page 9 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Bieker indicated there were numerous inspections done on the property during the construction of the home, pool, and monuments. Bicker stated the person from Denali in charge of this project is no longer with the company and that he cannot answer why it was not brought to the homeowner's attention. Bieker stated things change during the construction process and the monuments were denoted on the surveys that were submitted well in advance of construction and nobody brought it to their attention. Bieker stated they were trying to be forthright and showing what they were doing but no one brought it to their attention that a variance was required. Crosby asked if the monuments were shown on the original plans. Bicker indicated they were not but that there were numerous surveys submitted. The landscaping plan was submitted when the pool permit was pulled. In addition, on the hardcover worksheet it noted proposed monuments as well as on the surveys. Walsh noted the City Council recently reviewed an application where someone constructed an 8 -foot trellis and in that situation the plans appeared to indicate a small wall. Because they did not submit an elevation drawing, it was not clear that there would be an 8 -foot trellis. Crosby asked what the normal setback is. Curtis indicated it should be 10 feet from the paved roadway. Curtis stated this lot is unique in that the lot line goes into the road. Bieker stated they meet the lot line setback but they do not meet the road setback. Bieker stated most roads would have an easement along the road for drainage and utilities and most properties actually do not start until further back. Andersen commented there are people with fences and boulders and monuments already closer than the ten feet. Crosby asked how many other homes in Orono he has constructed. Bieker indicated it is a lot. Walsh stated the inspectors come to a site with a sheet of what to inspect and that they do not look for other items. Walsh stated contractors would not be happy if the inspectors just walked around the site looking at things. Walsh stated this comes down to a practical difficulty. Walsh stated if they would have had a footing inspection, they would have found that out before the monuments were constructed. Bieker indicated he did not know of this until he received the notice and that he did not know he required a separate permit for the monuments. Seals commented she would have thought the builder would have known a permit was required on the electrical alone. Page 10 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Bieker stated they were issued a building permit to construct the home and that the monuments were depicted on the survey. Curtis stated typically the electrical inspector will walk the site and that it is likely that was covered under their electrical permit. Curtis stated the City, however, does not have a footing inspection for the monuments. Beeker stated he wants everyone to understand that this was not done intentionally. Walsh commented it is a bad situation and unfortunately there is not a practical difficulty. Walsh stated the City cannot have people building stuff wherever they want, which is the reason for the rules. Crosby stated he is conflicted and that it is unfortunate the monuments were not caught earlier. Bieker indicated the monuments cannot be moved and would have to be destroyed. Andersen stated the person who previously owned this land would drive across his bushes and lawn and park near his trees prior to the construction of the monuments. Andersen stated between that neighbor and other people pulling off the road onto his property because it is one lane, he was having cars put ruts in his lawn which he has had to fill eight times. Seals stated she understands his situation but that he cannot put a monument up that close to the road. Andersen stated his neighbor installed bollards two inches from his driveway and that other people have put up permanent stakes along the road to stop people from pulling into their yards. Printup moved, Seals seconded, to adopt RESOLUTION NO. 6722, a Resolution Denying Variances from Municipal Zoning Code Section 78-1405, File No. 17-3890, for the property located at 517 Ferndale Road North. VOTE: Ayes 4, Nays 1, Crosby Opposed. iG��K17u 1-9 1101&&3 LVA us W:\1�[II 9JI M 1101 Barnhart stated the City is scheduled to start the Comprehensive Plan Update later in 2017 and it is due to the Metropolitan Council by the end of 2018. Barnhart stated his goal is to have the City Council review and hopefully approve a recommended amendment sometime in 2018, which should give the City plenty of time to negotiate with the Metropolitan Council. Barnhart noted Staff and the City Council have been working on a number of issues. One is the question of density. The Metropolitan Council requires areas that are served by MUSA to be at a gross density of 3.0 units per acre. Currently the City has a number of areas that are at a lower density, such as the bigger lots along the lakeshore to help with water quality issues. Barnhart indicated the City in the past was required to identify certain areas within the community for higher density. Orono Preserve was originally guided for density at 10 units per acre but was developed at three units per acre. Eisinger Meadows was guided for 10 to 15 units per acre and likely will be developed at five units per acre. Barnhart stated those reductions in density forced the City Council to identify other areas for higher density. Page 11 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Barnhart stated that has been accommodated to some degree with the most recent amendment with the Shadywood Villas development in the Navarre area. Also identified were some higher density areas for redevelopment in Navarre. Barnhart stated with the new update, the City likely will have to identify some other areas. Barnhart indicated designating higher density is not as simple as picking an area away from all residential and saying this is where the higher density should be but that there are other factors involved that will be worked on through the process, such as access to highways and bussing. Barnhart indicated the City will need to look at that in conjunction with the density issue. Barnhart stated the other issue is the Navarre area and that the update is a great opportunity to establish a vision for that area. The density and business culture of the Navarre area provides a unique opportunity to establish a city center type environment. In the past the Council had a vision for that area that was somewhat different from the Comprehensive Plan and this would be an opportunity to look at that as well as possible streetscaping improvements or a parking lot. Barnhart noted another area the Council will be looking at this year is smaller residential lots and the issues associated with small lots, such as lot area, width, setbacks, and density. Barnhart stated it is his understanding the Council would like to review this issue separately from the Comprehensive Plan Update. Barnhart noted the City did include in its budget for this year a planning consultant to assist with a focused plan for a small area of the City. In addition, Staff recommends using a taskforce type committee to obtain community feedback. The Project Advisory Committee would include two council members, two planning commissioners, a park commissioner, along with two to four citizens. Barnhart noted he has received three residents' names from Mayor Walsh already. This committee would provide advice to the planning team. Staff would like to solicit volunteers from the various commissions to be formally appointed by the Council at the next meeting. This committee would meet monthly. Barnhart noted that Staff had originally planned on doing the Comprehensive Plan Update in house, but given the anticipated workload, Staff cannot internally complete the Comprehensive Plan unless the planner position is filled. The City is required to submit the draft to the Metropolitan Council by the end of September, 2018. Barnhart stated Staff is looking for direction to solicit volunteers to the Project Advisory Committee. A rough draft of this year's schedule has been included in the Council packet. Barnhart noted the City Engineer has already started updating of the mapping and that the mapping will need to be reviewed by outside agencies. Barnhart stated Staff had wanted to start this process in February but that he is now looking to start the process in March or April. Walsh asked if anyone from the public would like to comment on this item. Randi Carlson, 1185 Arbor Street, stated she and her husband have resided in the Crystal Bay neighborhood for 33 years. The neighborhood is sewered and is zoned two acres but consists almost exclusively of very small lots. Some of the lots are as small as a tenth of an acre. Page 12 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Carlson stated she is here tonight to request that her neighborhood and other small neighborhoods be given the opportunity to have conversations regarding their zoning designations. Carlson stated in her view it is most appropriate that these discussions be held as part of the Comprehensive Plan update and that she would like to know what to do from this point. Walsh suggested she provide her name to Mr. Barnhart if she would like to be involved in this process. Walsh commented the more people involved, the better. Carlson asked if the small lot neighborhood zoning will be part of the Comprehensive Plan Update. Printup stated his idea was to keep it separate from the Comprehensive Plan Update and have a discussion on what can be done to help out the smaller lot neighborhoods. Printup stated one of the things that the Council talks about quite often is that it does not make sense to have two -acre density apply on some of these smaller lots. Carlson stated the intent back in the 1970s was that people would purchase more than one lot and create bigger lots. Carlson stated that has not happened in her neighborhood. Printup commented that discussion has not gone anywhere but that he has been advocating for that discussion because some kind of attention needs to be paid to those issues. Carlson asked why that discussion would be separate from the Comprehensive Plan Update. Carlson stated an email discussion she had back in 2013 with Planner Gaffron suggested to her that to change the zoning would take an amendment of the Comprehensive Plan, that it would be very time-consuming for Staff, and that the time to do it would be during the update. Printup stated maybe what she is interested in is subdividing. Carlson stated her standpoint was not solely for herself but as someone who lives in the area for 33 years. Currently people in her neighborhood have great difficulty building a garage or remodeling their house the way it would be aesthetically the best because they are impeded by the variance process and the costs. Printup asked if there is a way to do that without changing the zoning. Carlson stated most likely not, especially when the lot is only a tenth of an acre but is in a two -acre zone. Printup stated that is why he is eager to have that conversation. Walsh stated the Council is looking at the issues involved with smaller lots and how the process can be made easier. Walsh stated he is not sure the Comprehensive Plan Update process will solve those issues. Barnhart stated to his understanding previous Councils have recognized there is a problem with the smaller lots but that they need to look at the whole city comprehensively. Barnhart stated the reason why it is being recommended to break it apart is to allow a more detailed discussion on those issues. Barnhart stated the end result may not be a rezoning but rather revising some of the regulations. Barnhart stated the expectation is to move the discussion on the smaller lot neighborhoods to the front of the line and that it may require a Comprehensive Plan amendment or it may not. Page 13 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Walsh stated they would be having the discussion on multiple fronts, both as part of the Comprehensive Plan Update as well as part of a review of the zoning ordinances. Carlson stated Council Member Printup is partially right in stating that her lot is the only conforming property within this zone since they have more than three acres. Carlson noted they would not be able to subdivide at this point but that it would be nice to be able to consider that. Carlson stated they do not have any intent at the moment to sell but that it would be nice to have a different zoning for the neighborhood. Carlson asked if Mayor Walsh is saying that they would address this ahead of the Comprehensive Plan and then it would become part of the Comprehensive Plan Update. Walsh stated those conversations would be part of a review of the City's zoning regulations, which would be separate from the Comprehensive Plan Update, in order to determine what would be the best for those kind of lots. Carlson stated what she is requesting is that those conversations happen ahead of the Comprehensive Plan so it can be incorporated into the plan. Barnhart stated the Council will have time to review those issues but that he does not know what the solution is at this point. Barnhart stated it may be rezoning of the area or changing the setbacks but that they first need to identify the problems and then come back with solutions that do not create any unintended consequences. Walsh asked if there is any further public comment. No further public comment was received. Seals commented she did walk around the Crystal Bay neighborhood with Council Member Printup and that it is a unique area. Walsh stated the more volunteers, the better, but only to a point. Walsh asked whether Staff will bring some names back to the Council for appointment. Barnhart indicated he will. Barnhart noted the appointment will be an eighteen month commitment and that at this point Staff would like to collect names and then bring those back to the City Council. MAYOR/COUNCIL REPORT Seals reported she attended Fun Fest and that it was a great event. Seals commented she was hoping to experience the BIAB but that the weather was too warm and the event had to be cancelled. Printup stated on April 29 there will be a drug takeback that will occur at Orono Public Works. Printup commented the media has been busily reporting on the opiate epidemic. Printup stated he also read something about a lot of bills being introduced in the State Legislature to address cities' concerns with the Metropolitan Council. Printup stated Orono should consider whether Page 14 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. they want to send letters to the sponsors of these bills about being a low density city and the Metropolitan Council wanting to go the other way. Crosby reported the Orono Dance Team is going to state competition for jazz and their kick line. Crosby encouraged everyone to be careful on the ice since the ice in some areas is not very safe and people need to remain vigilant. Dankey stated Fun Fest was fun. Walsh stated he also attended Fun Fest and that his daughter won the 5 -foot bear. Walsh stated he also attended the pre -40th birthday party event in Maple Plain for Council Member Printup. Walsh stated one of the goals of the Council for this year is to simplify the variance process and that the Goal Review Committee has been moving forward with their review. Walsh stated some of the items the City is considering is getting rid of escrow requirements, reducing fees, and simplifying the process. Walsh noted at the last Council meeting they discussed the need for a new planning person and that he would like to set up an organizational chart committee to review the duties and responsibilities of each Staff member. Walsh stated he would like to appoint Council Member Seals and Council Member Printup to that committee. Walsh reported that he and Council Member Seals are also on the communications committee and that they recently met with the City Administrator and the previous City Clerk. A discussion was had about bringing the City's website, Facebook, and other technology together to make it more user-friendly. Walsh noted the City brought in more revenue than anticipated in 2016 and that they are looking at adding some of the additional revenue to the Pavement Management Fund so the City will be able to do more road projects. Walsh stated he also received a letter from Mr. Cassidy and Mr. Ristad at 1005 Old Long Lake Road regarding the trail connection that will be put in. Walsh noted he had notified the neighbors that this was on the agenda previously since the project will disrupt the use of their property. Walsh stated he understands Hennepin County did send a letter to the resident but that it was really a letter explaining what they will be doing. Walsh commented he is hoping Hennepin County will reach out to that resident and that perhaps Staff can help facilitate with that in order to alleviate some of their concerns. Walsh noted when the proposal came to the Council, he and Council Member Printup voted no due to some of those issues but that they were outvoted 3-2. Walsh stated he hopes Hennepin County will have some conversation with those residents. Seals asked if there is any way to foster that conversation so the residents feel there is an opportunity for open dialogue. Seals stated she is not sure if the plan can be changed at this point. Walsh suggested the City Administrator copy Hennepin County on the email response to the property owner. Page 15 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Loftus noted there is a face-to-face meeting with those residents in two days with Hennepin County. The City Engineer will be present on the City's behalf. Edwards stated Hennepin County is approximately 60 percent complete on the design at this point. Walsh noted one other item being considered is whether the golf course should go back under the purview of the Parks Commission. Rick Meyers, Park Commission Chair, stated perhaps the Park Commission could work through some of the issues and show them what is planned to see if there are any options on the trail. Edwards stated with these county road projects, there is a project advisory committee that is made up of elected officials and staff to discuss the issues and that the committee already exists on the trail project. Loftus commented Mr. Meyers could attend the meeting that is scheduled on February 15. Loftus stated Hennepin County prior to this point has largely focused on the drainage at the south end of the road. Loftus stated the committee was formed a couple of years ago and that they have been meeting on a regular basis. Meyers stated the Park Commission does not want to push things through that people do not necessarily want. Edwards stated one of the reasons it was brought to the Park Commission was to have that public outreach and dialogue. CITY ADMINISTRATOR'S REPORT 17. SELECTION OF INTERIM CITY ADMINISTRATOR Loftus stated beyond sharing the list with the Council, she has not been involved in the interviews regarding the selection of the interim city administrator. Walsh stated at the time of the last Council meeting, the list had been narrowed down to two people, Edward Shuckle, Jr., and Doug Reeder. Walsh noted at the Council meeting he had asked Council Members Printup and Crosby to reach out to those two candidates and have a discussion with them. Walsh stated he would like to select one of the two gentlemen at this meeting so there will be a week transition period prior to Ms. Loftus leaving. Seals stated both of the candidates had a great amount of experience with the area but that Doug Reeder stood out in her mind as having a good understanding of the issues. Seals stated to her knowledge he was the interim manager for Wayzata and has also worked with the Waters group in the past. Seals stated she would like the City Council to look at him as a replacement since he has a good understanding of what the City is looking for and will fit in well with City Staff. Printup commented both candidates have a lot of good experience and understand the nuances of the lake area and the City of Orono. Printup stated he would tend to lean toward Doug Reeder. Crosby stated he also liked Doug Reeder and that his recommendations from Wayzata were outstanding. Crosby stated in his view he would make a great addition to the City. Page 16 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. Walsh stated he did reach out to some people who did know Mr. Reeder and that they felt he was very professional and knowledgeable. Walsh stated he would concur with the sentiment of the others on the Council. Seals, moved, Crosby seconded, to direct the City Attorney to negotiate terms of a contract with Doug Reeder. Vote: Ayes 5, Nays 0. 18. CLOSE FUND 317 - 2004 GO IMPROVEMENT REFUNDING BOND — RESOLUTION Loftus stated this item, as well as Item No. 19, consists of closing a general obligation bond that has been paid off. The City is required by the state to collect 105 percent of the City's debt obligation so when a fund is closed out, there is a positive balance. Loftus stated that balance can be put toward the Pavement Management Fund or a different fund if the Council so chooses. Loftus noted the City was not able to close them out until the beginning of February but that there is the opportunity now to close out those funds and transfer the fund balance. Staff is recommending the balance be transferred to the Pavement Management Fund but the Council could consider another fund. Walsh noted the total is approximately $182,000 between the two and that he would recommend that the money be transferred to the Pavement Management Fund. Seals stated the Pavement Management Fund makes the most sense. Seals asked how long the money has been sitting there. Loftus indicated they have just been paid off. Seals asked if there are any other funds that will be paid off in the near future. Loftus indicated there is not. Crosby moved, Dankey seconded, to adopt RESOLUTION NO. 6723, a Resolution to Close the 2004 General Obligation Refunding Bond Fund, and to transfer the equity to the Pavement Management Fund. VOTE: Ayes 5, Nays 0. 19. CLOSE FUND 320 - 2009 GO IMPROVEMENT REFUNDING BOND — RESOLUTION NO. 6724. Crosby moved, Dankey seconded, to adopt RESOLUTION NO. 6724, a Resolution to Close the 2009 Generation Obligation Refunding Bond Fund, and to transfer the equity to the Pavement Management Fund. VOTE: Ayes 5, Nays 0. *20. AUTHORIZATION FOR DISPOSAL OF WEAPONS Printup moved, Crosby seconded, to authorize the disposal of the weapons through Streicher's and Frontiersman as outlined in Police Chief Farniok's February 13, 2017, memorandum, with the Page 17 of 18 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2017 7:00 o'clock p.m. money obtained from the disposal being used to purchase duty weapons and/or ammunition to be used by the department for practice shooting. VOTE: Ayes 5, Nays 0. *21. DISPOSAL OF BICYCLES Printup moved, Crosby seconded, to approve the disposal of ten bicycles to Mound True Value and WeCan. VOTE: Ayes 5, Nays 0. *22. LICENSES & PERMITS Residential Kennel License 1. Steve Bell and Jane Kline 4455 West Branch Road Printup moved, Crosby seconded, to above the above listed license. VOTE: Ayes 5, Nays 0. *23. CLAIMS/BILLS Printup moved, Crosby seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CITY ADMINSITRATOR'S REPORT, CONTINUED Loftus noted the City's open book meeting is scheduled for Wednesday, April 19, from 4:00 to 6:30 p.m., in the Council chambers. The open book meeting is an opportunity for residents to discuss any concerns or classifications they have with their property values. 1011111%V011137.10614&V 7N03711 24. CLOSED SESSION Walsh stated the City Council will go into closed session as permitted by the attorney-client privilege to discuss pending litigation between Matthew and Susanne Johnson/David and Archelle Feldshon and the City of Orono and also to discuss a potential settlement with the EPA. Printup moved, Crosby seconded, to go into closed session at 8:47 p.m. VOTE: Ayes 5, Nays 0. (The City Council went into closed session from 8:47 p.m. to 9:44 p.m.) ADJOURNMENT Printup moved, Seals seconded, to adjourn the Orono City Council meeting at 9:44 p.m. VOTE: Ayes 5, Nays 0. ATTEST Anna Carlson, City Clerk Dennis Walsh, Mayor Page 18 of 18 REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO: 3 Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards NZ Public Works Director/ Title Public Works Director/City Engineer Parks Director Report Item Description: Long Lake Creek Subwatershed Partnership Exhibits. 1. Draft Resolution 2. Grant Pre -application Information. 3. Map of the Tanager Lake/Long Lake Subwatershed 1. Purpose. The purpose of this council action is to gain council approval to partner with Long Lake, Medina and the Minnehaha Creek Watershed District (MCWD) to pursue a Hennepin County Natural Resources Opportunity Grant. 2. Background. A Total Maximum Daily Load (TMDL) was established for Long Lake Creek and Tanager Lake. This TMDL was established as a result of a study of the Upper Minnehaha Creek Watershed, which Long Lake Creek ultimately discharges to. The TMDL includes a nutrient load reduction allocation that Cities are required to show progress toward meeting. The Minnesota Pollution Control Agency (MPCA) has set a load reduction goal of 125lbs/yr. The City of Medina, City of Long Lake, Hennepin County, and MnDOT have also been assigned nutrient load reduction goals. In April of 2016, the Orono City Council passed a resolution to partner with Long Lake and Medina to explore opportunities to apply for grants and collaboratively complete larger regional projects to meet these goals. Over the past year the partnership has been working on identifying potential grant opportunities and agency partners to improve water quality in the sub watershed. The Hennepin County Environmental and Energy Department offers a grant named the "Hennepin County Natural Resources "Opportunity" Grant" to undertake assessments that will lead to sitting implementable projects that will address identified natural resource management problems. A carp assessment study has emerged and is providing all partners an opportunity to leverage resources and skills to improve water quality in the sub watershed. The Long Lake Sub -watershed Total Maximum Daily Load (TMDL) that was allocated by the Minnesota Pollution Control Agency (MPCA) makes this grant a good potential funding source to tag, track, and harvest carp in the network. Following the proposed project, the participating cities should receive credit from the MPCA towards their TMDL goals previously set. 3. Proposal. The grant would partially fund a three year study of the impact of carp on the watershed. Carp are known to degrade water quality by stirring up bottom sediment and uprooting aquatic vegetation, which exasperates internal loading issues and causes ecological damage. The study would occur over a three year time period and focus on collecting data on the impact carp are having on the sub watershed and develop proposals for future management. See Exhibit B for more information about the grant and study. 4. Cost. The estimated cost of the study is $220,000 including administration, tracking, and harvesting. 5. Funding. Funding for the study is proposed to be split between the grant and partner agencies. Funding is proposed through the Hennepin County grant and partnership contributions. The maximum grant amount is $100,000. Minnehaha Creek has indicated they will administer the carp netting and assist with administration for an in-kind contribution of approximately $60,000. The remaining $60,000 is proposed to be split between the three partnership cities over the 3 -year period. The financial contribution of the City for the project would be $20,000 over three years or $6,667.00/year. The Capital Improvement Plan budgets $50,000 per year for TMDL work. 6. Process. Authorizing the City to participate in the grant application does not commit the City to participating in the project, rather if a grant is received staff would bring forward a joint powers agreement for Council consideration. Staff will continue to pursue grant opportunities, including additional funds for offsetting city costs for this project for subsequent years. 7. Resolution. The attached resolution (Exhibit A), if adopted, provides a commitment from the City of Orono to pursue the Hennepin County Grant. 8. Recommendation. I am recommending the city participate in the grant application and study. The data gained will inform future activities aimed at improving water quality throughout the watershed. COUNCIL ACTION REQUESTED Motion to adopt the attached resolutions partner with other intergovernmental agencies in seeking grants to improve water quality in the Long Lake Creek Subwatershed. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION TO PARTNER WITH OTHER INTERGOVERNMENTAL AGENCIES TO PURSUE AND SHOW SUPPORT IN PURSUIT OF A GRANT TO IMPROVE WATER QUALITY IN THE LONG LAKE CREEK SUBWATERSHED BY STUDYING THE IMPACT OF CARP WHEREAS, The Minnesota Pollution Control Agency (MPGA) completed the Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study in March 2014; and WHEREAS, The Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study addresses nutrient impairments and nutrient budgets in the distinct hydraulic basin referred as the "Upper Watershed" of the Minnehaha Creek including; and WHEREAS, The Tanager Lake Subwatershed, also known as the Long Lake Creek Subwatershed, is located in the Upper Minnehaha Creek Watershed and includes Long Lake Creek and 6 impaired lakes within the City of Long Lake, City of Medina, and City of Orono; and WHEREAS, Total Maximum Daily Load (TMDL) allocations have been established for City of Long Lake, City of Medina, City of Orono, Hennepin County, and the Minnesota Department of Transportation (MnDOT); and WHEREAS, The City of Orono is required to show progress towards meeting the established TMDL allocation; and WHEREAS, Grants are available to support municipality and partnership projects to improve surface water quality in the State of Minnesota; and WHEREAS, Partnering with other intergovernmental agencies in pursuing these grants for the Long Lake Subwatershed may result in a more organized and effective effort to improve water quality in the Long Lake Subwatershed. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the City Council does hereby partner with other intergovernmental agencies to pursue a grant for the Study of the impact of Carp on the Long Lake Creek Sub -watershed. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held February 27, 2017. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Hennepin County Natural Resources Opportunity Grant Project Title: Long Lake Creek Subwatershed Restoration — Phase 1 Partners: City of Medina, Long Lake & Orono, Long Lake Waters Association, Minnehaha Creek Watershed District and WSB & Associates. Long Lake Creek Subwatershed - Water Resource Issues Overview The Long Lake Creek Subwatershed is located in Hennepin County, within the cities of Medina, Orono and Long Lake, and within the Minnehaha Creek Watershed District. It's composed of eight named lakes and six unnamed lakes, and outlets to Lake Minnetonka. Water resource issues in the subwatershed can be broken down into three broad categories: Water Quality A 2014 TMDL identifies six of the lakes in the subwatershed as impaired for excessive nutrients, with internal and external loading issues identified. Common carp, a known driver of internal loading and other ecological impacts, are listed in the TMDL as possibly contributing to internal loading, but at an unknown level. Other typical drivers of internal loading include phosphorus release from the sediment under anoxic conditions. External sources typically include urban runoff and wetlands. Water Quantity Two significant areas in the subwatershed are landlocked, Mooney Lake and Lydiard Lake. Long Lake is generally the primary receiver of water within the subwatershed, with three lakes upstream listed as impaired for excessive nutrients. Long Lake Creek is the primary stream in the subwatershed and outlets from Long Lake, flows through a series of wetlands and then drains into Tanager Lake and Lake Minnetonka. Wetlands and streams in the subwatershed all rely on surficial groundwater. Ecological Integrity Water quality issues in Long Lake are likely impacting the fish community, as well as habitat diversity and biodiversity within the lake. There are several interconnected wetland corridors providing excellent connectivity between wetlands of different types. Many of these have exceptional vegetative diversity, including School Lake and wooded swamps in the Wolsfeld Woods Scientific and Natural Area. There are also numerous upland areas in the subwatershed that Hennepin County and the Metropolitan Council have identified as important conservation corridors. Subwatershed-wide Partnership Three cities in the subwatershed, Medina, Long Lake and Orono, have all passed resolutions agreeing to this larger system wide partnership to begin pursuing and showing support of the pursuit of water quality improvement grant funding in the Long Lake Creek Subwatershed. Recently, a citizen group has formed called the Long Lake Waters Association, and is composed of residents scattered across all three cities and across the subwatershed. With MCWD in the midst of developing its next comprehensive plan, a major focus has been put on coordinating with the cities and newly formed association group to ensure all of our short term plans and long range goals are in sync. The partnership among the cities outlined potential projects to pursue, which include regional infiltriation projects, wetland/stream restoration, and carp management. A carp assessment and management project has emerged and is providing all partners an opportunity to leverage resources and skills to improve water quality and ecological integrity in the subwatershed. The Hennepin County Natural Resource Opportunity Grant has been identified as a potential fund source. Hennepin County Natural Resources Opportunity Grant Proposal This grant request would allow this multi -agency and resident partnership to begin their work towards improving water quality and ecological integrity in the Long Lake Creek Subwatershed. Carp are known to degrade water quality by stirring up bottom sediment and uprooting aquatic vegetation, which exacerbates internal loading issues and causes ecological damage. Anecdotal information suggests carp are abundant and an issue in this subwatershed, but their exact level of impact is unknown. Understanding the impact carp are having, coupled with years of water quality data the MCWD has been collecting, can lead to a very informed implementation strategy to improve water quality in this subwatershed. The University of Minnesota has led the science on how to manage carp, and what to expect once carp are managed. Several key pieces of data are needed to sustainably manage carp, and the focus of this proposal is to gather this data which includes: 1.) determining the abundance of adults in each lake, 2.) understanding their movement patterns across the subwatershed and 3.) Identifying areas where they spawn, which is most critical as it is the source of new carp in the system. A number of monitoring activities are performed to develop a solid understanding of carp in the system that can properly inform a sustainable carp management strategy. Once this data is collected as outlined above, the partnership can begin implementation through pilot removals of carp biomass. We anticipate implementation of additional projects as a result of the initial data collection described above which may include barrier installation, carp nursery habitat modification, predator stocking, additional biomass reduction, and education and outreach. The timeline for the proposed project is 3 years. Hennepin County grant funding will get this partnership moving forward, provide the data to develop a carp management plan, and allow the partnership to implement pilot biomass removals. We can then leverage other grant sources to fund the restoration activities described in the management plan which will be guided by the initial data collection and biomass removal activities. These additional activities will be implemented to improve water quality and habitat. 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AWO CCL01 .+ I WAS S003-720' .•� �1 C03 i�r v LO S _ 03-728 ■LWA01 LP4E01 D Y LMA01 b • ` } • - nch Mar - �• LTG01 'i" 84 Max\1yLFMO1 rench IRarsh+14' j (moi _ ,� � • • • i q 51 / Q • • -• • -• �`a�-'• Lower Lake • • - • • - • LCR01 W • • • -• Crystal Bay 15,LMU01• • j� � • - T11 �• D� • Amb �� •. -• • -�-� .. r `0 11�"o��p ��D m�yop1�.,. �n(��o on-o����o �o-oo� • � • ., • e,. 0 0 00 CUUJ WU� �U� li�J 1 REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO: 4 Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards Public Works Director/ Title Public Works Director/City Engineer D5^ City Engineer's Report Item Description: Seasonal Weight Restrictions Exhibit. a. Seasonal Weight Restriction Resolution. 2. Purpose. The purpose of this council action is to update the City's seasonal weight restriction resolution. 3. Background. Each year during the spring thaw (typically early -March to mid-May), State, County and local highway authorities impose axle weight restrictions to protect their roadways. The two primary causes for premature deterioration of asphalt streets are weather and traffic. As the frost is leaving the ground during the spring thaw, the gravel under the street has high moisture content, which affects the load carrying capacity of the asphalt pavement. Therefore, in order to prolong the service life of the streets and highways, axle weight restrictions are imposed during the spring thaw when streets are most susceptible to damage due to heavy loads. Staff has updated the resolution regarding seasonal weight restrictions on Orono public city streets that was last adopted in February of 2016 by Resolution #6580. This year restrictions went into effect on February 17th in accordance with MnDOT scheduling of restrictions for the metro district. 4. Revisions. The revisions to the include: • Addition of Watertown road, Orono Orchard Road, Stubbs Bay South and Willow Drive (South of Wayzata to the 4 Ton axel limit. 5. Recommendation. I recommending approval of the attached resolution which will replace Resolution #6580. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution establishing seasonal weight restrictions on Orono public city streets. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL MEM A RESOLUTION ESTABLISHING SEASONAL WEIGHT RESTRICTIONS ON ORONO PUBLIC CITY STREETS Overview. The City of Orono ordains that axle weight limits are restricted on the following streets in the City of Orono to protect these streets from damage when road and weather conditions warrant in accordance with regulations as provided in Minnesota State Statutes Chapter 169.87. These weight restrictions are in effect during the spring thaw season. Streets may be posted for weight restrictions any time that road and weather conditions warrant weight limits to protect streets from damage. Notification. Impacted Streets will be signposted. The city follows MnDOT scheduling from imposing and removing spring road weight limit restrictions Dates are posted at - http://dotapp7.dot.state.nm.us/research/seasonal load_limits/sllindex.asp or by calling (651) 366-5400 or toll free at 1-800-723-6543. These dates generally fall between March 1st and May 15th dependent on weather conditions. Exemptions. Exceptions to the seasonal load limits in Orono are made for emergency response vehicles, school buses and emergency utility repair vehicles/equipment. Refuse Collection. An exemption is provided for refuse collection vehicles to exceed the posted limits, except no refuse collections vehicles shall be operated during restricted times where the gross weight on any single axle exceeds seven tons. Utilities. An exemption is allowed for utility companies providing utility service within the City when responding to an emergency. An emergency response shall include power outages, gas leaks, emergency communication, line down or severed, etc. Septic. An exemption to posted weight limits is also allowed for septic tank service companies, well drilling and service companies, and companies delivering fuel for heating purposes. An emergency response is limited to septic or sewer system failures posing an imminent threat to public health and safety, well failure resulting in loss of water supply, or lack of heating fuel. Process. All persons requesting an exemption to the posted weight limits for response to an emergency situation must notify the Orono Police Department Administrative Office. This notification must include a description and location of the emergency, the number and weight of vehicles responding to the emergency, and the route to be used to reach the emergency site. The City reserves the right to request supporting documentation of the nature and location of the emergency. All persons responding to emergency situations shall limit travel on seasonal weight restricted streets to the minimum distance required to reach the site from the closest road that is not subject to seasonal weight restrictions. Page 1 of 3 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL Wei The following streets are limited to a four ton axle per axle weight limit: Arbor Street Baldur Park Road Barrett Avenue Bayview Place Bederwood Drive Birch Lane Blaine Avenue Bohn's Point Lane Bohn's Point Road Brackett's Point Road Briar Street Carman Road Carman Street Caroline Avenue Casco Avenue Casco Circle Casco Point Road Cherry Avenue Cherry Place Chevy Chase Drive Chippewa Lane Concordia Street Corral Road Country Club Road Crestview Avenue Crystal Avenue Crystal Bay Road Crystal Place Cygnet Place Dahl Road Dakota Avenue Dickenson Street Dickenson St. Alleys Dickey Lake Drive Dunwoody Avenue East Long Lake Road Eastlake Street Eileen Street Elm Lane Elm Street Elmwood Avenue Ethel Avenue Fagerness Point Road Fairview Cottage Lane Farview Lane Ferndale Green Ferndale Road West Forest Arms Lane Forest Lake Drive Forest Lake Landing Fox Ridge Road Fox Street Frederick Street Garden Court Glendale Cove Lane Glendale Drive Grandview Avenue Hackberry Hill Hanlon Avenue Heritage Drive Heritage Lane High Lane Highwood Lane Highwood Road Hunter Drive Ivy Place Keene Avenue Kelly Avenue Kenwood Way Lafayette Ridge Court Lakeview Avenue Lakeview Terrace Leaf Street Linden Avenue Linden Lane Livingston Avenue Loma Linda Avenue Long Lake Boulevard Lydiard Avenue Lydiard Circle Lyman Avenue Lyric Avenue Maple Lane Maple Place Mapleridge Lane Minnetonka Avenue Minnetonka Highlands Lane Minnie Avenue Myrtlewood Road Navarre Avenue Navarre Lane North Arm Drive North Arm Drive West North Arm Lane Northern Avenue Oak Street Old Beach Road Old Long Lake Road Olive Avenue Orchard Beach Place Orchard Park Road Orono Lane Orono Orchard Road Park Avenue Park Drive Park Lane Partenwood Lane Partenwood Road The following streets remain at a nine ton axle per axle weight limit: Pheasant Road Prospect Avenue Railroad Avenue Rest Point Circle Rest Point Lane Rest Point Road Russell Avenue Shevlin Drive Smith Avenue Spates Avenue Spring Hill Road Spruce Place Spruce Way Starkey Road Stubbs Bay Road Tamarack Drive Togo Road Tonka Avenue Tonkaview Lane Townline Road Turnham Road Union Cemetery Road Vine Place Watertown Road Wear Circle Wear Lane North Webb Street Webber Hills Road West Lafayette Road Westlake Street Wildhurst Trail Willow Drive (South of Hwy 12) Willowbrook Road Windjammer Lane Woodhill Avenue Brown Road North Old Crystal Bay Road Ferndale Road North Willow Drive (North of Wayzata Blvd/CSAH 112) Kelley Parkway McCulley Road Page 2 of 3 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held February 22, 2016. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 3 of 3 REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO: 5 Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards, P.E. DDR Public Works Director/ Title Public Works Director/City Engineer City Engineer's Report Item Description: Sewer and Water Extension — 701 Dickey Lake Road List of Exhibits A- Location map showing potential sewer and water extension. B- Cost Estimate 1. Purpose. The purpose of this action item is to gather Council approval on extending a sewer main and water main to service 701 Dickey Lake Road and waiver of sewer and water connection fees. 2. Background. The property owner at 701 Dickey Lake Road has requested water and sewer service be extended to service the property. The property's does not have adequate septic sites. The property is in the Metropolitan Urban Service Area (MUSA). The nearest city sewer main is a gravity main on the west side of Willow Drive. 3. Sewer Connection Fee. Per the City Fee Schedule the sewer connection fee is $5,100.00. The estimated cost for the sewer main extension is $$37,632.50 (see Exhibit B). In light of the cost to extend the main exceeding the connection fee cost the home owner requests the City waive the Connection fee. 4. Water Connection Fee. Per the City Fee Schedule the water connection fee is $4,240. The estimated cost for the water main extension is $$31,685.00 (see Exhibit B). In light of the cost to extend the main exceeding the connection fee cost the home owner requests the City waive the Connection fee. 5. Funding. All cost associated with the construction of the sewer and water mains and service lines will be paid by the resident. Upon completion and acceptance by the city, ongoing maintenance of the sewer and water main portions of the project will be the City's responsibility. 6. Way Forward. If the council approves of the project the follow steps would follow: • Resident will acquire the necessary permits Permit process (MPGA, MCES, MCWD, Hennepin County) • The City will complete the design review • Resident will construct the sewer main and service line. • City will inspect and then accept the sewer main. 7. Staff Recommendation. After consideration of the proposed project, it is my recommendation to approve the sewer and water extensions and to waive the connection fees. COUNCIL ACTION REQUESTED: Consider a motion to approve the sewer and water extensions and to waive the connection fees. 7 l I) I) 11 _ 50 25 0 25 50 100 1 SCALE IN FEET '(*',' 1 2. 3. /-14. USE AN 8" WIDE EXTERNAL SEAL WRAP, "INF -SHETLD" OR APPROVED EQUAL WITH ALL SANITARY SEWER MANHOLES. aT Plrt axOstO ARO �nuSR*. COxE rsfA0xc 00'mbmsan. I Of N SLOPE TQ XII GRPR BDIT PIPE DaOINANDI PIPEAND SLOPE GROUP - 2'TOWARD INJERT. / / NANNOUSTfPE SX ALL BF PIA® BOn1ATOFF5ETVERTIGLPORTIOx F RI.vI SKNON 15. CONCRETE ADJUSTING RINGS WITH 2 RINGS OF RAM-NEK BETWEEN dam' ISM�Ea OF DONE I5 FAaxG DOwxsrnFAM. NEEN4H 0.=6118 FRAME AND COVFA OR EQUAL WRH FRAP=AIEDPIQHPES. PINI MM -SH EID ENTE0.zW SEATING STEEYE no0.5®wE OEi --.—ES. fWu wrtxx[ E ' ac®rqT.ro/ EVErvsr DRAWING NAME NO. 'E be MexuunJxMamcro REVISIONS USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT MINIM H UTRINA%IMUMO RENSES F � PDJUSIMEM RINGS WITN2RING5a RAM.rvEN BETWEEN FAOI. USE HDPE. SLOPE RINGS TO ACHIEVE BLWE. 2 RB%S :r AT ECIIONTO AND § ceRAm.xEN SM4u3Tu PSPEUFlDO By MaiW1 TO0. PUSTICM IABINNOU SERs 5� Au, rconw[ex cew snrs rvrEw.nn a =Nox� Mu.Iss b =m N� afcanEvfulrN mwls)RDW. EWu F I NAL SANITARY AND WATERMAIN PLANS FILE NO. I I a ErwvEO u PE1rurnrnc I- -I INPANE NEEPANIII)ce EWu vmn _ DRAWN BY EO UN =b n � wmllxSroE fAaaf wPE�h�� _ _ _ _ _ _ _ _ _ _ _ _ _ _ — SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITMATE USE. MR EQUIN STEPS,NEENa10.=9Bll OREQUINE6^WECENTER AWMINUM SEEPS APPRO'JED. Y ALLJOINR IN MNBHPE lO WWE �� 'Q'RING WBSA GASRTS. PIPE SHNLBE CVT Of wrrH INSIDE FAceawqu. � �� mF w i11:' m 0 �^ N w �"� peA`' Rs P� SATHRE-BERGQUIST, INC. 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952)476-6000 !N= VaeENOWnS �� AlSOES 1/=wafNE axD REwaRawnns xs =w=PMEsx. RINGERSWOOD LOT 1 BLOCK 2 G O N Y EA HOMES 31202-320 xmawm Pwllab OP-1--� 2 CHECKED BY QED rc¢PTAatu •.. •. ' NRFATEaiwx l9 4POEom 1 DATE ROBERT S M STA , P.E. / Date: ?7 Ela No. Zpl-("L$ NOTE: NORN-SEAL MANNPE OR EQUAL CONADERED ACCEPFABIE ALTERNgTB _ RE CASTBASE I56'FOR=EEE EPPOR RIESS,AND IHU1FA41' SEETIPE IN NICRTNA f00. EVE0.YPOFOENX N. CES I— —Em IN, Epw Es¢0 au1 5®g+ COxMON,EO ACOTrawsu ORAawlxunsrERs. avrN Gt9a=T wrt OxTn O iO0` SANITER1 SEWER DROP,L C INLET MANHOLE ! D . WATERTIGHT MANHOLE` O, ry0e bBWRARYSEWERJUNCTIONMAPI If• Q SAN 2 SAN -3 SAN4 Tn— wau0lxc Au nEbwxKu nlxrs IP Iry °� woA MEP u<I.spuwKeyam 'EfelfRnsrtamu nO. Bslm RWIMv wEaRmaf water mVfKesfuoa5ma+ 8 M CWE0. u�0an BE0 �—B mErAOu n0. o-s=s0 aRATp of waTR upuixmfnwvur2ronE. TOP -NAro'eElpv Am. wirtrn0lx n0. vN59z zr woE == OFAnnnneEr. PNri OfCaER. sFt ¢raTPUTE xO. w,aT =. �� MEo w.VMN n of == of aOAsmExr. fpr srEaaN NO IxG SLEEVE �nEOUW A . O° RAW mER mx, rtRwovu eRaA aF MEOuuGs xEOwJm nz� �� rnnwxTrvnv srvu s6aEmE, ER —BASE P®.,P �SMERs<,xD,R9R aiozi dsmo= .�, Fw r9�Ex1.x9ED Win` Y a,ERwA,a:.lauww ,' EwEx� wm �.sa =5 vNHEB.maEN e� ,RDN xu vm=5 Er wTE� Am�3 x)s AffOaT,ut na sm wE Nan m xD.m OMr.—NON— IvwwE aTEaax w.v55I5 m �°M°w �ur°so,.ruaRTr � \�% / msr.rcmws scnala, �R.,MWSTND� 5E9N�NI� onr9RaNT PxrERIHE,E. B ND� $oN `,' 8 NETAUATfOND �% Y WATERMAINWETTAP o O 8GN it-It GATE VALVIE AND O F INSTAUAT[0 �% `'+ O � � � VKINSTAlNT10N T WAT-3 WqT-2 WAT-3 WAT4 ALL DIP FOR SANITARY SEWER LINES SHALL BE POLY -WRAPPED. AND ALL BOLTS USED SHALL BE STAINLESS STEEL. REFER TO DETAIL SHEETS TO SEE STRUCTURE DETAILS.Merx9^ ALL HYDRANT BENCHMARKS ARE TOP NUT OF HYDRANT. WYE LOCATIONS TO BE SUPPLIED & VERIFIED BY CONTRACTORS. WYE STATIONING IS CALCULATED FROM THE DOWNSTREAM MANHOLES. ALL TIES AND DISTANCES ARE TO THE CENTER OF SURFACE STRUCTURES. dH o�TRucnaN aP,q VNAIN FlIP110r10 BUTTRESS DIMEN DIONS snm KxOc.— AR ¢E B9fepwroOawWER BENxEa 13 AWG PWMATER PROOF WNGTE INPL IN GRADE E—E / ErtNnfE BOTHTMCER� MIQ 95•BEND ttH. COMPACIID ALL HYDRANTS AND HYDRANT GATE VALVES ARE RETAINED AND TIED BACK TO THE WATERMAIN TEE BY MEANS OF APPROVED MEGALUGS UNLESS OTHERWISE NOTED. ALL SEWER SERVICES ARE LOCATED S FEET DOWNSTREAM OF WATER SERVICES IF SEWER AND WATER ARE IN THE SAME TRENCH. SEWER AND WATER SERVICES ARE EXTENDED 10 FEET BEYOND THE PROPERTYLINE UNLESS OTHERWISE NOTED. uE X0� l .i `�Y'„� I/2'PVC WIRES FlN15n Pace HroRANrExJxNBrnoN $NUIMU,% S6H.TGRAxuIAR � _ 3/9•SruNTss a0. 3/4^ EPOa MATED IS OR EP ESS RODS, OR MEGNUGS 7.ALL SELECT GRANu— -'BEND ALL VALVES ON THE WATERMAIN FOR THIS PROJECT SHALL BE GATE VALVES. NO BUTTERFLY VALVES SHALL BE USED ON THE WATERMAIN FOR THIS PROJECT. PIAN 90° BENDS PLAN 45° BENDS B 12A MANLINE WSFrtrP, X 12 ANG TI= EH'STPJxlE55 0R MBGALI%5 w%r mATEDnE nEWLWs. NmE: 1. INSTALL HYDRANTS F BEHIND CURB (TYPICAL). INSTALL HYDRANTS 4'RE, BE HIND THE CURB ONTHEWALK SIDEOF THE BLVD. POLY WRAP ALL HYDRANT BARRELS swe fv p i me 4 Qn. BRPN71 muP oA-BURY WG A. FOR FORCE M9IN OFFSET, NSE 45° BENDS TOGETHER OR FIANbE MEOWWIGE DONNELTIONE 2 AU Frmrv[s SHALL eE NPory �Roeo ENxr MATED DurnIE IRax TO MEEroR ExCEEOANP/AM—AA'DCII6/AZ I.1=6REQUIREMENS. 3. MEEAUK WILL NOT RE AL-IEO ON ANY QP WATER max. 4.RE GMNUTARWILLBEREQUWEOBETWEENINSUTA KWATERMAIN,AND BAG ALL HYDRANTS UNTIL THEY ARE TESTED AND PUT IN SERVICE. ALL 4"-12” WATERMAIN SHALL BE DIP CI 52. MECHANICAL BALLS SHALL BE INSTALLED IN SANITARY SEWER AT UNDI SECTION Al PIAN 22PVJ9 l/2°BENOSBENOS Des "m S. AIL BENDB SHALL HAVE mEG9lUG5 Prof RODB Wrrx BLODONGw ACCORDANCE WEJH SfANDARO PLATE WAT-05. 6. DOPPERTPACBR WIRE SHAD -EE UEEDWIM WC WATERMADE. wgTERMAw eoLTSPIULeE CARE-&ue oR APPRovED EQUAT. CONNECTON POINTS FOLLOWING INSTALLATION OF PIPE TO PROTECT EXISTING LINES FROM DEBRIS, & SEDIMENT INFILTRATION. BALLS SHALL REMAIN UNTIL LINES ARE TELEVISED & ACCEPTED BY THE CITY. CONCRETE THRUST BLOCIONG TRACER -BE CONNECTIONS �`�t �$O O WATER MAIN /FORCE MAIN OFFSET �'C THE CONTRACTOR SHALL CONTACT THE SEWER AND WATER DEPARTMENT AT 952-2494600 AT LEAST 48 HOURS PRIOR TO ANY PUBLIC SEWERA'VATERMAIN CONNECTION. WATfi WAT41 WAT9 ,m war -e uR_wa-e 0x nR_.xr-RA"A /-14. USE AN 8" WIDE EXTERNAL SEAL WRAP, "INF -SHETLD" OR APPROVED EQUAL WITH ALL SANITARY SEWER MANHOLES. 15. CONCRETE ADJUSTING RINGS WITH 2 RINGS OF RAM-NEK BETWEEN SHALL BE USED ON ALL MANHOLES AND CATCH BASINS. DRAWING NAME NO. BY DATE REVISIONS USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I SERs 5� CITY PROJECT NO. --- F I NAL SANITARY AND WATERMAIN PLANS FILE NO. BASE DICKEY LANE _ DRAWN BY _ _ _ _ _ _ _ -- ------------------- _ _ _ _ _ _ _ _ _ _ _ _ _ _ — SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITMATE USE. AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. ,,, // — / �i✓� �� mF w i11:' m 0 �^ N w �"� peA`' Rs P� SATHRE-BERGQUIST, INC. 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952)476-6000 ORONO, MINNESOTA RINGERSWOOD LOT 1 BLOCK 2 G O N Y EA HOMES 31202-320 TCW 2 CHECKED BY RSM DATE ROBERT S M STA , P.E. / Date: ?7 Ela No. Zpl-("L$ — 01/30/17 / \ / PROPOSED WALKOUT (1024.5) WETLAND 1 707 61CKEY LAKE DRIVE 1 � \ GFE (1' DROP) /� FTE - cf) � 70/gRv��E / mI WETLAND eL� I x.59 90 BEND 8 C 09.5 �1 r / ° \ PVC S" WET TAP WV / TIE INTO // ___ EXISTING WM (n ter\ =c\ \ / - L` - ,� ` TO BE —8' CV �l \ --- WEiLANO \ OJ �SgL LOCATED IN FIELD � F EX csok _ — — o — z OUTLOT A 1040 1030 1020 1010 1000 MTI STAG -1 MH 1 RIM :1022.1 STA:1+56.4 BLD: 146 RIM 1021.5 BLD: 10.7 AT STORM RING 7.5' MIN T-1012.6 BURY 3-989.8 T-1012.9 11.25 ° 8" BEND 3., WET TAP AT STORM %ING G900 PVC WM T-1012.6 8 PVC SOK so 0 8'GV _ i56.4 LF@198% DIRECTIONAL DRILL UNDER O WILLOW DRIVE 85 LF SANITARY 10 -SDR 11 IPS Z WATERMAIN 10' C-906 DIPS 990 L- -0+50 C B00 PUC WM ,LUC \ AIt O \ FUTURE SANITARY `oHroR G H e" GV 102 — 7003 AND 8' PLUG — �T0.1HE EAST MH2 STA:5+04.0 RIM:1022.9 IRS E-1023.3 LD: 10.7 HYDRANT 7.5' MIN 8" VALVE BURY T- 1015.3 6"z6" TEE B" C-900 PVC WM BOOTAND 8" PLUG TO 8'PVC SDR 35 N EAST 347.6 LF@0.40% T-1015.4 PLUG wRAIL Z 0+00 1+00 2+00 3+00 4+00 5+00 1040 1030 1020 1010 1000 990 6+00 *V.,,t 20 10 0 10 20 40 "Nonni10060111111 SCALE IN FEET DRAWING NAME I NO. BY I DATE I REVISIONS USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WASCITY PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I SERs 5�,, PROJECT NO. --- FINAL SANITARY AND WATE RMAI N PLANS FILE NO. BASE DICKEY LANE _ DRAWN BY _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ — -- ------------------- SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE✓ USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITMATE USE. AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. — _% / �i✓� �� mF w i`:' m SATHRE-BERGQUIST, INC. 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952)476-6000 �^ N w �"� cA'F peg`' Rs P� ORONO, RINGERSWOOD LOT 1 BLOCK 2 MINNESOTA G O N Y EA HOMES 31202-320 TCW 2 2 CHECKED BY RSM DATE ROBERT S M STA , P.E. / Date: � ?7 LIC. No. ZpI-("L$ 01/30/17 PROJECT: RINGERWOOD L1 B2 LOCATION: ORONO, MINNESOTA Engineers Estimate PREPARED FOR: GONYEA HOMES, INC. PREPARED BY: SATHRE-BERGQUIST, INC. Unit Count 1 DATE: FEBRUARY 16, 2017 REVISED: Estimated Unit Bid Description Unit Quantity Price Amount Mobilization - Utility L.S. 1.0 $2,500.00 $2,500.00 Permits & Bonds L.S. 1.0 $1,000.00 $1,000.00 8" PVC SDR 35 0-15' L. F. 420.0 $35.00 $14,700.00 10" SDR 11 IPS (Boring under Willow Drive) L. F. 85.0 $80.00 $6,800.00 Manhole 0-8' EACH 2.0 $2,500.00 $5,000.00 Furnish & Install Castings EACH 2.0 $550.00 $1,100.00 8" x 4" Wyes (SCH. 40) EACH 1.0 $125.00 $125.00 4" PVC Service (SCH. 40) EACH 1.0 $600.00 $600.00 PVC Cleanout EACH 1.0 $300.00 $300.00 8" Boot w/Plug EACH 1.0 $150.00 $150.00 Improved Pipe Fndtn L. F. 420.0 $5.00 $2,100.00 Televise L. F. 505.0 $1.50 $757.50 Connect to Existing (Core Drill) EACH 1.0 $2,500.00 $2,500.00 Insulate (4x8x2 Sheets, 2sheets) L. F. 0.0 $25.00 $0.00 Exterior Manhole Joint Wrap L.S. 0.0 $2,500.00 $0.00 Sanitary Sewer Total: $37,632.50 PROJECT: RINGERWOOD L1 B2 LOCATION : ORONO, MINNESOTA PREPARED FOR: GONYEA HOMES, INC. PREPARED BY: SATHRE-BERGQUIST, INC. DATE : FEBRUARY 16, 2017 REVISED: Description Unit Watermain 6" C-900 PVC L. F. Watermain 8" C-900 PVC L. F. Watermain 10" C-906 DIPS (Boring under Willow Drive) L. F. Connect to Existing (Wet Tap) EACH 6" Valves EACH 8" Valves EACH Valve Box Adaptor II #6 Base - By Adaptor Inc. (On All 6"-12" GV's) EACH 8" x 6" Tee EACH 8" Bends EACH 8" Plug w/Tail EACH Hydrants (WB 67, 5 ft back of curb) EACH 0.5' Hydrant Extension EACH 1" services EACH Improved Pipe Fndtn L. F. Engineers Estimate Unit Count 1 Estimated Unit Bid Quantity Price Amount 12.0 $25.00 $300.00 420.0 $25.00 $10,500.00 85.0 $80.00 $6,800.00 1.0 $2,500.00 $2,500.00 1.0 $1,500.00 $1,500.00 1.0 $1,750.00 $1,750.00 2.0 $125.00 $250.00 1.0 $500.00 $500.00 1.0 $225.00 $225.00 1.0 $175.00 $175.00 1.0 $3,250.00 $3,250.00 1.0 $250.00 $250.00 1.0 $1,100.00 $1,100.00 517.0 $5.00 $2,585.00 Watermain Total: $31,685.00 PROJECT: RINGERWOOD L1 B2 LOCATION : ORONO, MINNESOTA PREPARED FOR: GONYEA HOMES, INC. PREPARED BY: SATHRE-BERGQUIST, INC. DATE : FEBRUARY 16, 2017 REVISED: Description Engineers Estimate Unit Count 1 Estimated Unit Bid Unit Quantity Price Amount SUMMARY: Sanitary Sewer - $37,632.50 Watermain - $31,685.00 Total - $69,317.50 REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO.: 6 Department Approval: Administrator Reviewed: Agenda Section: Name Scott Oberaigner D5^ Public Works Director/ Title Public Works Supervisor City Engineer's Report Item Description: Insulation of Public Works Building 1. Purpose. The purpose of this action item is to gain approval to proceed with Insulating the Valleys and Perimeter of the Public Works Building in order to close gaps in the buildings insulated envelope. 2. Background. When constructed the building was insulated however the area where the walls meet the roof, the area along the valleys in the roofing systems and the windows were insufficiently insulated. The result has been heat loss through these area, ice buildup on the roof, 3. Project Scope. Spray foam insulate the perimeter of the roof and the valleys (contract). Cover Spray foam with ignition barrio (Public Works in house work). 4. Cost. The lowest quote from a qualified contractor to provide the spray foam insulation was $7415 from Foam -It, LLC. The estimated cost for the Public works to install the ignition barrier is $1450. The Total Project cost is $8865. Contractor Total Quote Foam -It, LLC $7,415 Lewis Insulation $13,000 PFI $85,675 5. Funding. Funding for the project Improvement/ Equipment Outlay Fund. The End of Year 2017 Balance is projected to be $345,700. COUNCIL ACTION REQUESTED Motion to accept the quotation in the amount of $7415 from Foam -It, LLC for spray foam insulation of the Public Works building. REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO.: 7 Department Approval: Administrator Reviewed: Agenda Section: Name Adam T. Edwards, PE Public Works Director/ Title Public Works Director/City Engineer NZ City Engineer's Report Item Description: Park Commission Appointments Exhibits. 1. Resolution 2. Purpose. The purpose for this item is make appointments to the Park Commission. 3. Background. The Parks Commission is made up of seven regular members who serve three year terms. The terms are intended to be staggered however all of the current commissioners were appointed in 2014. In 2017 the City Council voted to allow for the provision of alternate park commissioners. Five of the seven current members have volunteered to serve an additional term as regular members and one has asked to be appointed as an alternate. The City received four applications from residents one of which has indicated an interest in serving as an alternate. 4. Current Commissioners. Commissioner Term Expires Request Rick Meyers 03/01/2017 Would like to be reappointed Chair Jan Berg 03/01/2017 Would like to be reappointed Sarah Lindahl 03/01/2017 Does not wish to be reappointed Bryce Johnson 10/01/2017 Would like to be reappointed Brenda Johnson 10/01/2017 Would like to be reappointed Paul Pesek 10/01/2017 Would like to be appointed an alternate Julie Rue emer 12/01/2017 Would like to be reappointed 5. Applicants. The four new applicants are listed. Of the four Mr. Rick Carter has expressed an interest in being appointed as an alternate. Beth Davis Natalie Williams Brian Roath Rick Carter 6. Appointments. A Council action will be provided on the regular Council meeting Agenda for the Council to make appointments. Staff recommends that the City council create a stagger in the terms by appointing four commissioners to three year terms and three commissioners to two year terms. In addition the council should consider appointing up to three alternate commissioners. COUNCIL ACTION REQUESTED Motion to adopt the resolution of appointments to the Park Commission. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION DESIGNATING APPOINTMENTS TO the ORONO PARKS COMMISION BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments for the Orono Parks Commission are as follows: APPOINTMENT/DESIGNATION Term End Name Park Commissioner, Chairman March 1St, 2019 Rick Meyers Park Commissioner March 11t, 2019 Jan Berg Park Commissioner March 11t, 2019 Park Commissioner March 1St, 2020 Bryce Johnson Park Commissioner March 1St, 2020 Brenda Johnson Park Commissioner March 1St, 2020 Julie Ruegemer Park Commissioner March 11t, 2020 Alternate Park Commissioner March 111, 2019 Paul Pesek Alternate Park Commissioner March 11t, 2020 Alternate Park Commissioner March 1St, 2020 Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February 27, 2017. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Agenda for Annual HRA Meeting Monday, February 27, 2017, 8:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, Minnesota 55356 952-249-4600 / www.ci.orono.mn.us (*) Asterisk items are considered to be routine items to be enacted upon by one motion by the HRA Council under the Consent Item* on the agenda. Memos regarding each of the Agenda items are available in the Public Packet - located on the counter near the sign in sheet. Roll Call Approval of Agenda 1. Consent Agenda — Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the Commission under this section of the agenda. Approval of Minutes 2. HRA Meeting of March 3, 2015 Bills and Communication City Administrator's Report 3. Election of Officers • Chair • Vice -Chair • Secretary Reports of Committees Unfinished Business New Business Adjournment Department Approval: Name Ron Olson Title Finance Director REQUEST FOR COUNCIL ACTION Administrator Reviewed: SSR DATE: February 27, 2017 Item Description: Annual HRA Meeting and Election of Officers Attachment: HRA Bylaws Agenda Section: HRA Meeting The Bylaws of the Housing and Redevelopment Authority (HRA) provide for an annual meeting to be held annually at which time the officers are elected. The current officers are: Chair — Lili Tod McMillan Vice -Chair — Aaron Printup Secretary — Ron Olson Mayor McMillan is no longer on the Council and must be replaced as the Chair of the HRA. Council Member Printup was originally elected as the Vice Chair at the February 14, 2011 HRA meeting. The bylaws designate the City's Finance Director, Ron Olson, as the Secretary and non-voting member of the HRA. COUNCIL ACTION REQUESTED Motion regarding the election of officers of the HRA. MINUTES OF THE ORONO HRA MEETING Monday, March 9, 2015 8:00 o'clock p.m. 8:00 P.M. — HRA ANNUAL MEETING Roll Call The Orono HRA met on the above mentioned date with the following members present: Mayor Lili McMillan, Council Members James Cornick, Jr., Lizz Levang, Aaron Printup, and Dennis Walsh. Representing Staff were City Administrator Jessica Loftus, Senior Planner Michael Gaffron, City Planner Melanie Curtis, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor Lili Tod McMillan called the HRA annual meeting to order at 11:10 p.m. APPROVAL OF AGENDA CONSENT AGENDA Printup moved, Levang seconded, to approve the Agenda as submitted. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES 2. HRA MEETING OF FEBRUARY 11, 2013 Printup moved, Cornick seconded, to approve the minutes of the February 11, 2013, HRA meeting as submitted. VOTE: Ayes 5, Nays 0. BILLS AND COMMUNICATIONS None CITY ADMINISTRATOR'S REPORT Loftus stated in past years the Council has elected a chair, vice chair, and a secretary, which is the only action item being requested at this meeting. Loftus stated in the past Finance Director Ron Olson has been elected the secretary and the Chair has been the Mayor. 3. ELECTION OF OFFICERS Walsh moved, Cornick seconded, to appoint Lili Tod McMillan as HRA Chair, Aaron Printup as Vice Chair, and Ron Olson as Secretary. VOTE: Ayes 5, Nays 0. REPORTS OF COMMITTEES None UNFINISHED BUSINESS None Page 1 of 2 MINUTES OF THE ORONO HRA MEETING Monday, March 9, 2015 8:00 o'clock p.m. NEW BUSINESS None ADJOURNMENT Printup moved, Levang seconded, to adjourn the Orono HRA meeting at 11:13 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Diane Tiegs, City Clerk Lili Tod McMillan, HRA Chair Page 2 of 2 Date Application Received: 2/16/17 Date Application Considered as Complete: 2/16/17 60 -Day Review Period Expires: 4/15/17 Department Approval: Name: Michael P. Gaffron Title: Senior Planner REQUEST FOR COUNCIL ACTION Administrator Approval: D5R Date: February 27, 2017 Item No.: 8 Agenda Section: Planning Dcpt. Item Description: #16-3814, Alexander Design Group o/b/o Peter & Melissa Santrach, 1700 Bohn's Point Road — Revised House Location - Resolution Zoning District: LR -1B, One Family Lakeshore Residential, 1.0 acre/ 140' min. width Lot Area/ Width: 27,210 s.f. (0.62 acre), 165' wide at OHW, 152' at 75' lake setback line List of Exhibits A — Revised Site Plan & Building Elevations B — Original Approved Site Plan & Building Elevations C — Comparison of Approved and Revised Site Plans D — Original Approval Resolution No. 6613 E — Draft Resolution Approving Revised Site Plan Background In April 2016 the applicants were granted a variance to allow construction of a new residence to replace the existing residence on a lot of 0.62 acres in area where 1.0 acres in area is normally required; a variance to allow encroachment of the average lakeshore setback; and a variance to allow hardcover of 27.2% where only 25% would normally be allowed Since that approval the applicants have made revisions to their plan which change the footprint and location of structure located lakeward of the average setback line, which per the original conditions of approval requires further Council review and approval. Additionally, the revised plan constitutes 16.70% structural coverage rather than the 14.99% originally proposed, requiring a variance. Hardcover will remain at the previously approved percentage. The changes in building shape, size and location can be compared with the original approved site plan in Exhibit C. The shape of the house has changed to be more elongated, with slight revisions of the orientation within the site. The increase in structural coverage is in part due to the rounded patio at the southeast corner now having a storage room below instead of being simply a grade -level platform above a retaining wall. This change converts its status from simply hardcover to structural coverage. Visually, the changes as a whole are relatively minor and will have very minimal if any impact in decreasing the neighboring properties' views of the lake. #16-3814 February 27, 2017 Page 2 The structural coverage increase suggests the need for an additional variance that was not originally applied for nor granted. Depending on upcoming Council action regarding changes to the Structural Coverage ordinances, the need for this variance may be eliminated. If not, staff would recommend that the applicants apply for a structural coverage variance. Staff Recommendation In the opinion of staff the minor building size and location changes lakeward of the average lakeshore setback line will have an insignificant impact on the lake views enjoyed by the adjacent properties. Staff recommends approval of the changes based on the findings contained within the original resolution adopted in 2016. This will be documented by the attached resolution that adopts the revised site plan. Staff does not recommend granting any approval for the increase in structural coverage, pending Council action regarding the structural coverage ordinance. If Council action results in eliminating the need for a variance, no further review is necessary. If a variance is ultimately required, staff would recommend that a new application be filed. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution entitled A Resolution Amending Resolution No. 6613 Regarding Variances Granted for Property Located at 1700 Bohn's Point Road — File No. 16-3814. I0 t. 1 DM71ING HOUSE 0150 1 -rn�rvstu 1 1 STERLY LINE OF �Z4 AUO. SUB. NO. 349 N% I 1 ... ............... (A) 0 \114 11 �I Bit 1 } Rj) 1 1 Rl� I ! of wl� t10 d 1� CERTIFICATE OF SURVEY FOR PETER & MELISSA SANTRACH IN LOT 3, AUDITOR'S SUBDIVISION NO. 349 HENNEPIN COUNTY, MINNESOTA 11 S LAKE �� I -rn�rvstu +I IS 1 i s HOUSE 111?zoo I 1 ... ............... (A) Ba 'SETBACK LIN y4l LME � rr1 M v IE ---S i7e24' 42 W '�\ 162.82 ! a PROPERTY IS VACANT \ eexn MINNETONKA CRYSTAL BAY R, &V [S�� scTg� 104A46 PROPOSED ELEVATIONS : (per architect, verify) 1) Main floor = 9620 2) Garage a 3) Lower level = 951. 4) Lowest basement - 9a .9 LEGAL DESCRIPTION OF PREMISES That part of Lot 3, "Auditor' s Subdivision No. 349, Hennepin County, Minnesota" described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor' s Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeasterly along the dividing line between said Lots 3 and 4, a distance of 114.85 feet to the angle point in sold dividing line, said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4, a distance of 130 feet; thence East deflecting to the left at an angle of 90 degrees 14 minutes to the shore of Lake Minnetonka; thence Northerly Bong shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in sold subdivision; thence Westerly along the dividing line between said Lots 2 and 3 to the angle point in lost said dividing line; thence continuing Westerly in a straight rine to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4. Also on undivided 1/18 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin. County, Minnesota". To with an easement for road purposes over that port of said Lot 3, lying We of the Westerly line of the premises hereinabove first described and Northeasterly of a line described as follows: Beginning at initial point of commencement of the tract of land herelnabove described thence SoutheasteHy along the dividing line between said Lots 3 and 4, 114.85 feet to the angle paint in said dividing line; thence continuing Southeasterly an an extension of said dividing line to the Westerly line of the tract of land hereinabove described and there terminating, os shown in deed Doc. No. 316624. Together with on easement for right of wayy for driveway purposes over that port of the Westerly 20 feet of sold Lot 3, lying Northerly of the South line of the premises hereinabove first described and Southerly of the line drawn across said Lot 3, from the angle point in the dividing line between Lata 3 and 4 to the angle point in the diding line between Lots 2 and 3 in said Auditor's Subdivision Number 349, Hennepin County, Minnesota", said described 20 foot right of way being 20 feet wide as measured of a right angle to the dividing line between sold Lots 3 and 4, as shown in deed Doc. No, 316624. 0 denotes iron marker found (906.3) : denotes existing spat elevation, mean sea level datum —lUl denotes proposed spot elevation, mean sea level datum —917- --: denotes exieting contour line, mean sea leve{ datum -'-- denotes proposed contour line, mean sea level datum Bearings shown are based upon an assumed datum. This survey intends to show the boundaries of the above described property, the location of an existing house, to be removed, trees, spot elevations, and topography, and the proposed location of a proposed house, driveway, patio and grades thereon. It does not purport to show any other improvements or encroachments. NOTE::4ccuraey of hardcover location, and extent of additional hardcaver is limited by ice and snow cover. NOTE: Easements shown are those listed in Title Resources Guaranty Company Title Commitment No. 15-01655 dated 2-3-15. Exhibit,A ASFWALT S44NGLE6 (OFF, OEPAR 6WWAE82 HARDk-@HAKE SOW, PER ELEV. (OFT. CEDAR SIAM; DIAMCNV PATTERN 5141WiLE6 PER ELEV. 6' AZEK w SM w"XV TRIM BOARDS AZEK yr SAi BANDS 1 TRIM BD6 PER ELEV. AZEK - SIK PANELS PER pLAN 2' THIN-= STONE BRACKETS PER ELEv. Z) LEFT GARAGE ELEVATION seas. W. -ILD• _3_\ PRONT_GARAGE ELEVATION `J Scala, ve.r-w- Reo tc.6VA-TIP A) s DROOP PLAN eWL& &W%P.O- 1 1 ti I 21Y SEWER rAStl1EM 1+ i j PER aoc. no. ss2120 •"'[ l 1 LOT 10f rr j`tea X" j -' SOIJ HEASTERLY LINE OF LOT 11, ALID. SUB. NO. 349 EXISTM NiOLISE #1840 CERTIFICATE OF SURVEY FOR PETER & MELISSA SANTRACH IN LOT 3, AUDITOR'S SUBDIVISION NO. 349 HENNEPIN COUNTY, MINNESOTA OW -10 ON" 3 '11 _r 1 OD 1 PF NAll 14i1-111 B Y If 1 ; PROPOSED HOUSE (A) —S B7°24' 42 \W PROPERTY IS VACANT ! f�q [w.ol LME jn N7 LAKE f srErs 6— t J �I amo MINNETONKA CRYSTAL BAY RECEIVED FEB 1 7?n1R CITY OF ORONO PROPOSED ELEVATIONS : (per architect, verify) 1) Main floor = 2) Garage = 3) Lower level = e 1A 4) Lowest basement = 949 ?ol(:2 LEGAL DESCRIPTION OF PREMISES Exhibit B That port of Lot 3, "Auditor's Subdivision No. 349, Hennepin County, Minnesota" described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor' s Subdivision No. 349 and the dividing line between Late 3 and 4 in said subdivision, thence Southeasterly along the dividing line between said Lots 3 and 4, a distance of 114.85 feet to the angle pgmt in said dividing line, said point being the actual point of be Innis of the trac $t of . 9 land to be described; thence Southerly along the dividing line between said Lots 3 and 4, a distance of 130 feet- thence East deflecting to the left at an angle of 90 degrees 14 minutes to the shore of Lake Minnetonka; thence Northerly Wong shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly alongg the dividing line between said Lots 2 and 3 to the angle point in last said dividirq line; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4. Also an undivided 1/18 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin County, Minnesota". Together with an easement for road purposes over that part of said Lot 3, lying Westerly of the Westerly line of the premises hereinabove first described and Northeasterly of a line described as follows: Beginning at initial point of commencement of the tract of land hereinabove described; thence Southeasterly along the dividing line between said Lots 3 and 4, 114.85 feet to the angle point in said dividing line, thence continuing Southeaster) on on extension of said dividing line to te Westerly line of the tract of land hersinabove described and there terminating, as shown in deed Doc. No. 316624. Together with an easement for right of way for driveway purposes over that port of the Westerly 20 feet of said Lot 3 lying Northerly of the South line of the premises hereinabove first described and Southerly of the line drawn across sold Lot 3, from the ongle point in the dividing fine between Lots 3 and 4 to the angle point in the diding line between Lots 2 and 3 in said "Auditor's Subdivision Number 349, Hennepin County, Minnesota", said described 20 foot right of way being 20 feet wide as measured at a right angle to the dividing line between said Lots 3 and 4, as shown in dead Doc. No. 316624. • denotes iron marker found denotes existing spot elevation, mean sea level datum 9106: denotes proposed spot elevation, mean sea level datum ---917---: denotes existing contour line, mean sea level datum —: denotes proposed contour fine, mean sea level datum Bearings shown are based upon on assumed datum. This aurvey intends to show the boundaries of the above described property, the location at an existing house, to be removed, trees, spot elevations, and topography, and the proposed location of o proposed house, driveway, patio and grades thereon. It does not purport to show any other improvements or encroachments. NOTE: Accuracy of hardcover location, and extent of additional hardcover is limited by ice and snow cover. NOTE: Easements shown are those listed in Title Resources Guaranty Company Title Commitment No. 15-01655 dated 2-3-15. � 1 1...........: 1 � SLT fEpCE `SURVEY —S B7°24' 42 \W PROPERTY IS VACANT ! f�q [w.ol LME jn N7 LAKE f srErs 6— t J �I amo MINNETONKA CRYSTAL BAY RECEIVED FEB 1 7?n1R CITY OF ORONO PROPOSED ELEVATIONS : (per architect, verify) 1) Main floor = 2) Garage = 3) Lower level = e 1A 4) Lowest basement = 949 ?ol(:2 LEGAL DESCRIPTION OF PREMISES Exhibit B That port of Lot 3, "Auditor's Subdivision No. 349, Hennepin County, Minnesota" described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor' s Subdivision No. 349 and the dividing line between Late 3 and 4 in said subdivision, thence Southeasterly along the dividing line between said Lots 3 and 4, a distance of 114.85 feet to the angle pgmt in said dividing line, said point being the actual point of be Innis of the trac $t of . 9 land to be described; thence Southerly along the dividing line between said Lots 3 and 4, a distance of 130 feet- thence East deflecting to the left at an angle of 90 degrees 14 minutes to the shore of Lake Minnetonka; thence Northerly Wong shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly alongg the dividing line between said Lots 2 and 3 to the angle point in last said dividirq line; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4. Also an undivided 1/18 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin County, Minnesota". Together with an easement for road purposes over that part of said Lot 3, lying Westerly of the Westerly line of the premises hereinabove first described and Northeasterly of a line described as follows: Beginning at initial point of commencement of the tract of land hereinabove described; thence Southeasterly along the dividing line between said Lots 3 and 4, 114.85 feet to the angle point in said dividing line, thence continuing Southeaster) on on extension of said dividing line to te Westerly line of the tract of land hersinabove described and there terminating, as shown in deed Doc. No. 316624. Together with an easement for right of way for driveway purposes over that port of the Westerly 20 feet of said Lot 3 lying Northerly of the South line of the premises hereinabove first described and Southerly of the line drawn across sold Lot 3, from the ongle point in the dividing fine between Lots 3 and 4 to the angle point in the diding line between Lots 2 and 3 in said "Auditor's Subdivision Number 349, Hennepin County, Minnesota", said described 20 foot right of way being 20 feet wide as measured at a right angle to the dividing line between said Lots 3 and 4, as shown in dead Doc. No. 316624. • denotes iron marker found denotes existing spot elevation, mean sea level datum 9106: denotes proposed spot elevation, mean sea level datum ---917---: denotes existing contour line, mean sea level datum —: denotes proposed contour fine, mean sea level datum Bearings shown are based upon on assumed datum. This aurvey intends to show the boundaries of the above described property, the location at an existing house, to be removed, trees, spot elevations, and topography, and the proposed location of o proposed house, driveway, patio and grades thereon. It does not purport to show any other improvements or encroachments. NOTE: Accuracy of hardcover location, and extent of additional hardcover is limited by ice and snow cover. NOTE: Easements shown are those listed in Title Resources Guaranty Company Title Commitment No. 15-01655 dated 2-3-15. MMM w u rl 0 11 1 1 •mn + j 11 PER Dor. mm 14Fpftvcb 2-0 1& -� FOR MW ON WA EKSTM HOUSE + 1 , 11 1 + 11 1+ ##16401! I 1 E 1 1+ 11 1 JI k /21 ME OF 1 LOT ,s°u'` o AutYS NO, as LAKE �, •I ++ MINNETONKj CRYSTAL BAY J ' 5, 'fy sir Fo,cE `\SURVEY 1 1+ L LJ `\EE�- 30 E S r 00Na 7S'LM umyj�ry y I I 1 l I PAM4r.jO i + WALL 11 G \♦ 1 ,1•' l of r I l k S X7"24' 42 w \ 162.82---- t it i q PROPERTY 6 VACANT` EI 1 3 x tww !t I OURE ' n 1 1 .3i `-.SOUTHEASTERLY LINE OF LOT 11, A110. SUB. NO. 349 0.S WMS OVER r-zG'r •� �� 1 1 11 EXISTMG HOUSE #ISO x—'1' 1"-i...ry 11 11 1 11 1 11 11 (9M7) 11 i }Pic ' '.Lsf I ! 1 -7111 XL , I LAKE ♦ ` ...... K tiCVf fyy � C�� ....__...tic "Y�t,,. >s �, �� N N E T 0 N K. _ks�� \♦ }\♦ :� \ wont �fa)�`�'' 1 1 ark � 1 0l� J..... �♦ 1♦` \♦ r \ 111 1, 1 CRYSTAL BAY r3 N c. ♦1 \ 1 '� `\ r Rw ♦♦ ♦,\ 11 til ♦\ NO RCPCSEC i s*r PENCE ♦♦SURVEY 1 1y w -ii �Io wrfI4R k �— 1 li ♦ 4 4 \` 81\700 ♦♦ 1 i i \:21 �$1, 1 ¢ r. SETBACK LINE in 2� po 1co I� YIE AY I 1 00 1C _ y o �cam11 4 in 'ATO 11 t l wit ocil � l 1 : _ I i ! l 2 ARBORVITAE�-' ° W ♦ 162.82-.__.._...._.._ 24 r1 .. .. 5� 42 \\ al i t I t I 4 11 �; � � � �. � \♦ �s+.c 111 11 j � } !� / PROPERTY IS VACANT pnei)1 kll it I I I II tj1 I I I � csea.) tsazs) v �y yel" tj CITY OF ORONO Exhibit G RESOLUTION OF THE CITY COUNCIL NO. 66 13 A RESOLUTION GRANTING VARIANCES TO ORONO MUNICIPAL ZONING CODE SECTIONS 78-330,78-1279(6) AND 78-1700 FOR PROPERTY LOCATED AT 1700 BOHN'S POINT ROAD d811132�[iXrlsf-n WHEREAS, Peter A. Santrach and Melissa A. Kreimer Santrach, husband and wife (hereinafter the "Applicants") are Owners of the property located at 1700 Bohn's Point Road within the City of Orono (hereinafter the "City") and legally described as follows: Exhibit A, attached (hereinafter the "property'; and WHEREAS, on February 17, 2016 the Applicants made a complete application to the City for a variance to Orono Municipal Zoning Code Section 78-330 to allow constriction of a new residence to replace the existing residence on a lot of 0.62 acres in area where 1.0 acres in area is normally required; and a variance to Section 78-1279(6) to allow said new residence to encroach past the average lakeshore setback line where no encroachment is normally allowed; and a variance to Section 78-1700 to allow hardcover of 27.2% where only 25% would normally be allowed; and WHEREAS, on March 21, 2016 atter published and mailed notice in accordance with Minnesota Statutes and the City Code, the Orono Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on March 21, 2016, the Planning Commission on a vote of 3-2 recommended approval of the variances as requested; and WHEREAS, on April 11, 2016, the City Council reviewed the application and the recommendations of the Planning Commission and City staff. NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variances as described above based on one or more of the following findings of fact concerning this property: FINDINGS OF FACT: Al. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. Page l of 7 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO 613 A2. The Property is located within the LR -1B Single Family Lakeshore Residential District which requires a minimum lot area of 1.0 acres and a minimum lot width . of 140' for construction of a single family residence. A3. The Property is 0.62 acres in area, being approximately 165 feet in defined width at the OHWL of Lake Minnetonka and approximately 150 feet in width at the 75' lakeshore setback line, and contains an existing single family residence. The property is considered as legally nonconforming with regard to lot area. The property while being smaller than most other lots in the Bohn's Point neighborhood, is sufficiently sized to allow construction of a single family home meeting all required lot line setbacks and structural coverage requirements. A4. The property is located within Storm Water Overlay District Tier 1 which allows 25% hardcover. The proposed construction to replace the existing home will decrease the level of hardcover on the property from 29.0% to 27.2%, still above the allowed percentage of 25%. A5. The proposed construction will result in a conforming level of lot coverage by structures of 14.99% where 15% is allowed. A6. The applicants have owned the property for approximately one year and propose to remove the existing residence and construct anew home on the site. A small portion of the existing house is located 65' from the lake, while the entire new house is proposed to meet the required 75' lake setback. However, because the adjacent property to the south is vacant, the required Average Lakeshore Setback is defined by the setback from the lake of the adjacent house to the north, which is 115' from the lake, hence a variance is requested. A majority of the existing residence encroaches past the defined average lakeshore setback line. AT The neighboring property to the immediate north which defines the average setback line as well as most of the properties along the east side of Bohn's Point are much deeper than the Applicants' property, and as a result the neighboring homes are set back at least 100 feet or more from the lake. Absent a variance to the 115' setback, the applicant's property would have a buildable envelope of 25'-40' in depth and 120' in width, potentially resulting in a long narrow home stretching from side lot line to side lot line, likely not in character with the neighborhood. A$. A critical factor in whether an average setback variance is appropriate is whether granting the variance will negatively impact existing views of the lake enjoyed by neighboring property owners. A majority of lake views for the adjoining home are directly toward the lake, not across applicants' property, and existing evergreen screening between the two homes provides a visual barrier. Further, the northerly portion of the new proposed Page 2 of 7 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO 6613 residence will be set back from the lake approximately 10 feet further than the existing house, so that any neighbor views that do exist will be opened up further. A9. Proposed hardcover on the property consists primarily of the house and driveway, with sidewalks, steps and patios accounting for the remainder. This is one of the smallest lots on Bohn's Point. The proposed house footprint is within the 15% structural coverage limit. Proposed hardcover at 27.2% is approximately 600 square feet over the 25% limit. This amount is approximately equal to the area of the portion of driveway north of the garage apron, which provides for the loop access and entry sidewalk. The proposed hardcover decrease is accounted for in ancillary hardcover such as decks, sidewalks and stairways. A10. Applicants are proposing a reduction from the existing 29.0% to 27.2% hardcover, which is a positive improvement. Additionally, the lack of nearby on -street parking and the relatively small (compared to the neighborhood) lot size are practical difficulties justifying the hardcover variance. The property is served by a long, narrow shared driveway that is not wide enough to allow for parking, forcing on -street parking to be 200 feet or more from the proposed residence in the southern loop area of Bohn's Point Road. This factor supports the need for additional driveway hardcover within the property. Al 1. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. VARIANCE ANALYSIS; B1. "Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance ...." . Single family homes and the associated amenities are permitted uses in the LR -IB district. The average setback variance will preserve lake views enjoyed by adjacent homeowners Hardcover will be reduced from its existing level B2. "Variances shall only be permitted... when the variances are consistent with the comprehensive plan." The proposed new residence structure is consistent with the comprehensive plan guiding of this and surrounding properties for residential use. B3. "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. `Practical difficulties,' as used in connection with the granting of a variance, means that: i. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls." Page 3 of 7 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 6613 ii. The plight of the landowner is due to circumstances unique to his property not created by the landowner." iii. The variance, if granted, will not alter the essential character of the locality." The property owner is proposing to use the property in a reasonable manner but the specific location and size aspects of the request are not permitted by the Zoning Code. The plight of the property owner with respect to the average setback variance is due to the existing location of the adjacent principal structure on the lot to the immediate north, which is located further from the lake than the minimum 75 foot setback; applicants' property does not extend landward far enough to meet the average setback. This circumstance is inherent to the lot and was not created by the landowner. The hardcover variance request is a function of the substandard lot size and the applicants' desired house size and driveway layout; additionally, the added hardcover for driveway and off-street parking is necessitated by the lack of on -street parking within a reasonable walking distance from the residence. The lot was created prior to current zoning standards and the substandard lot area was not created by the property owner. The character of the neighborhood is not likely to be significantly altered by replacement of the existing residence in the manner proposed B4. "Economic considerations alone do not constitute practical difficulties" Economic considerations have not been a factor in the variance approval determination. B5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78." This condition is not applicable. B6. "The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located." This condition is not applicable, as the use for a single family residence is an allowed use in the LR -_1B District. B7. "The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling." This condition is not applicably B8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." The average setback that applies to this property is unique and unusually lengthy due to the location of the home on the adjacent property to the north. The 25% hardcover limitation applies to all Tier 1 residential properties located at the lakeshore and is not peculiar to this property. B9. "The conditions do not apply generally to other land or structures in the district in which the land is located." . The standards applicable to this property apply to all other property in Page 4 of 7 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 6613 the neighborhood; however, the existing location of the neighboring residence building makes it difficult to replace the applicants' home in a location appropriate for the property while meeting the conditions unposed by the City ordinance. Additionally, the remote location of the residence from available on street parking is not typical in this neighborhood B10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." Granting of the average setback variance and lot area variance is necessary to preserve the property rights of the owner to build a new residence on the property. "ile granting of the hardcover variance is not essential to maintaining the property owners' rights to have a home on the property, the variance would assist in providing for off-sVeet parking since the shared driveway serving as access to the property is not wide enough to provide for on street parking. B1 1. "The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter." Granting of the average setback variances would not impair health, safety, comfort or morals and would be in keeping with the intent of the zoning code. Granting of a hardcover variance is justified by resulting in a reduction of hardcover from existing levels and will enhance applicant and visitor safety by providing for off-streetparking. B12. "The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty." Granting of the average setback variance is necessary to solve a practical difficulty. Granting the hardcover variance helps to solve the practical difficulty related to parking in the area by providing for off-street parking where on -street parking is lacking. CONCLUSIONS, ORDER AND CONDITIONS Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-330 to allow construction of a new residence to replace the existing residence on a lot of 0.62 acres in area where 1.0 acres in area is normally required; and a variance to Section 78-1279(6) to allow said new residence to encroach past the average lakeshore setback line where no encroachment is normally allowed; and a variance to Section 78-1700 to allow hardcover of 27.2% where only 25% would normally be allowed; subject to the following conditions: 1. Council approval is based on the survey and site plans submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibit B. Hardcover on the property shall not exceed 27.2% as shown on the hardcover calculation worksheet Page 5 of 7 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 66 13 attached as Exhibit C. Any amendments to the approved survey or site plan which are not in conformity with City codes will require further Planning Commission and City Council review. 2. Applicants shall comply with the permitting requirements of the Minnehaha Creek Watershed District. 3. Authorities granted by this resolution run with the Property not with the Owners, but are permissive only and must be exercised by obtaining a building permit for the project and commencing construction of said project within one year of the date of Council approval, or the variances will expire on that date (April 25, 2017). 4. Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 6. The undersigned Owners have read, understand and hereby agree to the terms of this resolution and on behalf of the Owners and the Owners' heirs, successors and assigns, hereby -q ee to the recording of this resolution in the chain of title of the Property. Adopted r ty'Council on the 25th day of April, 2016. � • �!y,SMfr yr ill r`fi ATT A {1 Lih Tod McMillan, Mayor Al"I NN 'i Property Owner(s) Page 6 of 7 STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO 6673 This instrument was acknowledged before me this 3day of f'� 2016, by Peter A. Santrach, husband of Melissa A. Kreimer Santrach. RACHELDODGE ��,// C/S�`p-• NOTARY PUBLIC- MINNESOTA Notary Public iij W Commission Expires Jan. 31, 2020 STATE OF MINNESOTA COUNTY OF HENNEPIN i� This instrument was acknowledged before me this day of 2016, by Melissa A. Kreimer Santrach, wife of Peter A. Santrach. irJl Cwt. C� 0, K Notary Public Page 7 of 7 RESOLUTION NO. 66 13 LEGAL DESL'RI MON OF FREMSES: Resolution Exhibit A That part of Lot 3, "Auditoe s Subdivision No. 349, Hennepin County, Minnesota}} described as follows: Commencing at the point of intessection of the Southeasterly line of Lot 11 in said Auditor' s Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Sautheasterly along the dividing line between said Lots 3 and 4, a distance of 114.85 feet to the angle point in said dividing line, said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between. said lots 3 and 4, a distance of 130 feet; thence Fast deflecting tv the left at an angle of 90 degmes 14 minutes to the shore of Lake Minnetonka; tonka; thence Northerly along shore of said lake 160 feet more or ICM to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly along the dividing line between. said Lots 2 and 3 to the angle point in last said dividing line; them ca a inuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof said 20 feet being rummIr cd at right angles to the dividing line between said Lots 3 and 4. Also an undivided 1/18 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin County Msnnesa�w . Together with an easement for road purposes over that part of said Lot 3, lying Westerly of the Westmiy line of the premises hezvinabo`re first described and Northeasterly of a line described as follows: Begun t at initial point of commencement of the tract of laud hereinabove described; thence southeasterly along the dividing line between said Lots 3 and 4,114.85 feet to the angle point in said dividing lime; thence continuing Southeasterly an an extension of said dividing line to the Westerly line of the tract of land hereinabove descnbed and there tmzninading, as shown in deed Doc. No. 316624. Together with an easement for right of way for driveway purposes over that part of the Westerly 20 feet of said Lot 3, lying Northerly of the South line of the premises hereinabove first described and Soud=ly of the line drawn across said Lot 3, fmm the angle point in the dividing line between Lots 3 and 4 to the angle point in the dividing line between Lots 2 and 3 in said 7Auditor' s Subdivision Number 349, Hennepin County, h irmesota", said described 20 foot right of way being 20 feet wide as measured at a right angle to the dividing line between said Lots 3 and 4, as shown in deed Doc. No. 316624. +..waw rrr i] L']OSSV?Y J�HH08� 1D3POkld �••,,••� ,'•••r• �.... � �� 4kai to i �a itt If yt$ fag jay=yjyi�8 I z I o c N L City of Orono Resolution Hardcover Calculation Worksheet Exhibit C Property Address: 177 o f! _ ,e1 -r 10r, A a 4 0 (TAA -'T* A r*q Prepared by: Date: .2 6 6 7 Storrttwater Quality Overlay District Tier: (Circle one) ORDTer 2 Tier 3 Tier 4 Tier 6 Step 2: ROPOSED HARDCOVER In the following table, id rit all items of proposed hardcover on the property, keyed by letter to Certificate of Survey (survsy must aocompany this form). Indude all existing hardoOver items that are intended to remain, as well as all proposed hardcover items that will be added. Use as many Eines as necessary to accurately depict proposed hardcover status of the property. For Tier 'l properties, identtry any features oy letter which are split at the 76 setback line and calculate hardcover square footage separately for each Portion. Kay to Survey Hardcover hem (Describe) Length x Width Total Feet Exam 4a -ISqcare ' x 3rr 20 S.F.) A B S.f. i"S.F. C e 'i 0.O S.F. 'r+ E f .F. F ' 8 4040 S.F. S.F. e H.wl� S.F. S.F. 3 S.F. S.F. L S.F. M S.F. S.F. 0 F. R S.F. SS.F. S. . T U S.F. V W .F. X S.F. Y S. Z S.F. 7 Total PMPMW Hardcover S.F. E zWudable Hardoo r I&n C Cods Sec 7B 1584 S.F. S.F. • S.F. Toth Exdu file Hwdcww S.F.S F. Not d Hardcover line trom line y S.F. 4 T Lot Ana ZZ f C S.F_ Prgxmed Mardcwm Pmelftge [ (3) + (4) ] 27.20% RECEIVED Tft i$ avr JrdhrmeMm P=W regat8ng Me+doorer. Ewers► eiFoet has beeir made ro Maar. rhe aracuraay arnre i mVan husk'; hawawer, 90nsr MMMOR a n X Mnai dW wM pruwfair m Of ft CRY Ca ft it C&dr provbana wXpm"*. FEB 17 2016 Pawo&e 0 38 li ChYOFoRMO CITY OF ORONO Exhibit E RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION AMENDING RESOLUTION NO. 6613 REGARDING VARIANCES GRANTED FOR PROPERTY LOCATED AT 1700 BOHN'S POINT ROAD — FILE NO. 16-3814. WHEREAS, on April 25, 2016 the Orono City Council via Resolution No. 6613 granted certain variances, including an average lakeshore setback variance, to allow construction of a new residence on property owned by Peter A. Santrach and Melissa A. Kreimer Santrach, husband and wife (hereinafter the "Owners") located at 1700 Bohn's Point Road within the City of Orono (hereinafter the "City") and legally described as follows: Exhibit A, attached (hereinafter the "property"); and WHEREAS, a condition of that variance approval was that any amendments to the site plan which are not in conformity with City codes require further review; and WHEREAS, on February 16, 2017 the Owners submitted a revised site plan and building plans which depicted changes in the footprint shape, size and location of the proposed residence structure, such changes being located lakeward of the defined average lakeshore setback line and therefore triggering further review; and WHEREAS, the City Council has reviewed the changes and finds that the site plan revisions result in no additional impacts on neighboring properties' views of the lake and that the findings of Resolution No. 6613 are still valid and applicable. NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the revised site plan and hereby amends the conditions of Resolution No. 6613 by substituting the revised site plan for the originally approved site plan. The revised site plan is attached hereto as Exhibit B. All other conditions of Resolution No. 6613 shall remain in effect as originally adopted. Adopted by the Orono City Council on the 27th day of February, 2017. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor RESOLUTION NO. LEGAL DESCRIPTION OF PREMISES: That part of Lot 3, "Auditor's Subdivision No. 349, Hennepin County, Minnesota" described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor's Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeasterly along the dividing line between said Lots 3 and 4, a distance of 114.85 feet to the angle point in said dividing line, said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4, a distance of 130 feet; thence East deflecting to the left at an angle of 90 degrees 14 minutes to the shore of Lake Minnetonka.; thence Northerly along shore of said lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly along the dividing line between said Lots 2 and 3 to the angle point in last said dividing line; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4. Also an undivided 1118 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin County,'Minnesota". Together with an easement for road purposes over that part of said Lot 3, lying Westerly of the Westerly line of the premises hereinabove first described and Northeasterly of a line described as follows: Beginning at initial point of commencement of the tract of land hereinabove described; thence Southeasterly along the dividing line between said Lots 3 and 4, 114.85 feet to the angle point in said dividing line; thence continuing Southeasterly on an extension of said dividing line to the Westerly line of the tract of land hereinabove described and there terminating, as shown in deed Doc. No. 316624. Together with an easement for right of way for driveway purposes over that part of the Westerly 20 feet of said Lot 3, lying Northerly of the South line of the premises hereinabove first described and Southerly of the line drawn across said Lot 3, from the angle point in the dividing line between Lots 3 and 4 to the angle point in the dividing line between Lots 2 and 3 in said "Auditor's Subdivision Number 349, Hennepin County, Minnesota", said described 20 foot right of way being 20 feet wide as measured at a right angle to the dividing line between said Lots 3 and 4, as shown in deed Doc. No. 316624. T 1t � A f L 0I I CEJ 4 ser�n \5WT}EASTERLY LINE OF / LOT 11, ADO. 516. NO. 349 17-068 EXISTING HOUSE 1840 n 1 vim` y 1 i 4 a 30 ` r0 6 } _ I y c0 I r I RPP EL R AV e O CERTIFICATE OF SURVEY FOR PETER & MELISSA SANTRACH IN LOT 3, AUDITOR'S SUBDIVISION NO. 349 HENNEPIN COUNTY, MINNESOTA axTn WSE 4 � � !1700 �xA f .. ..___......,_, (A) mwil4ir� x i owcx - L1NE Ln to LAKE MINNETONKA CRYSTAL BAY \ Ir iyA i 4 S � I y I y r ( 929.1 CONTONR r Lee (ORW.) I 1 I I lyy rtyi� PrA - (a) yI Vl VIJIG— AMORVITAE .4-...A... L.. r �. y} ... .... S )3.7'241 42 �w 162.82—__ / ��..1� PROPERTY IS VACANT ♦` t y / 4on+1� exnl ly r Ix1M7 Resolution Exhibit B PROPOSED ELEVATIONS : (per architect, verify) 1) Main floor 2) Garage = 981.5 3) Lower level 4) Lowest basement = 549.9 LEGAL DESCRIPTION OF PREMISES That part of Lot 3, "Auditor' s Subdivision No. 349, Hennepin County, Minnesota" described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor' s Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeaster'y along the d;vlding line between said Lots 3 and 4, a distance of 114.85 feet to the angle point in said dividing line. said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4, a distance of 130 feet; thence East deflecting to the left at on angle of 90 degrees 14 minutes to the share of Lake Minnetonka; thence Northerly along shore of scid lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly alone the dividing line between said Lots 2 and 3 to the angle point in lost said dividing tine; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4. Also on undivided 1/18 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin County, Minnesota". Together with an easement for road purposes over that part of said Lot 3, lying Westerly of the Westerly line of the premises hereinabove first described and Northeasterly of a line described as follows: Beginning at initial point of commencement of the tract of land hereinabove described; thence Southeasterly along the dividing line between said Lots 3 and 4, 114.85 feet to the angle point in said dividing line; thence continuing Southeasterly on an extension of said dividing line to the Westerly line of the tract of iond hereinabove described and there terminating, as shown in deed Doc. No. 316624. Together with an easement for right of way for driveway purposes over that part of the Westerly 20 feet of said Lot 3, lying Northerly of the South line of the premises hereinabove first described and Southerly of the line drawn across said Let 3, from the angle point in the dividing line between, Lots 3 and 4 to the angle point in the dividing line between Lots 2 cnd 3 in said "Auditor's Subdivision Number 349, Hennepin County, Minnesota", said described 20 foot right of way being 20 fact wide as measured at a right angle to the dividing line between sold Lots 3 and 4, as shown :n deed Doc. No. 316624. • denotes iron marker found (go8.3) : denotes existing spot elevation, metro sea level datum 910.8 denotes proposed spot elevation, mean sea level datum ---917.--: denotes existing cuntaur line, mean sea level datum g3a denotes proposed contour line, meow sea level datum Bearings shown are based upon on assumed datum This survey intends to show the boundaries of the above described property, the location of an existing house, to be removed, trees, spot elevations, and topography and the propasad location of a proposed house, driveway, patio and grades thereon. It does not purport to show any other improvements or encroachments. NOTE; Accuracy of hardcover location, and extent of additional hardcover is limited by ice and snow cover. NOTE: Easements shown are those listed in Title Resources Guaranty Company Title Commitment No. 15-01655 doted 2-3-15. 1 \ ♦ \S ♦♦SURVEY � eLT Fina ! >. hllc -->. x i owcx - L1NE Ln to LAKE MINNETONKA CRYSTAL BAY \ Ir iyA i 4 S � I y I y r ( 929.1 CONTONR r Lee (ORW.) I 1 I I lyy rtyi� PrA - (a) yI Vl VIJIG— AMORVITAE .4-...A... L.. r �. y} ... .... S )3.7'241 42 �w 162.82—__ / ��..1� PROPERTY IS VACANT ♦` t y / 4on+1� exnl ly r Ix1M7 Resolution Exhibit B PROPOSED ELEVATIONS : (per architect, verify) 1) Main floor 2) Garage = 981.5 3) Lower level 4) Lowest basement = 549.9 LEGAL DESCRIPTION OF PREMISES That part of Lot 3, "Auditor' s Subdivision No. 349, Hennepin County, Minnesota" described as follows: Commencing at the point of intersection of the Southeasterly line of Lot 11 in said Auditor' s Subdivision No. 349 and the dividing line between Lots 3 and 4 in said subdivision; thence Southeaster'y along the d;vlding line between said Lots 3 and 4, a distance of 114.85 feet to the angle point in said dividing line. said point being the actual point of beginning of the tract of land to be described; thence Southerly along the dividing line between said Lots 3 and 4, a distance of 130 feet; thence East deflecting to the left at on angle of 90 degrees 14 minutes to the share of Lake Minnetonka; thence Northerly along shore of scid lake 160 feet more or less to the dividing line between Lots 2 and 3 in said subdivision; thence Westerly alone the dividing line between said Lots 2 and 3 to the angle point in lost said dividing tine; thence continuing Westerly in a straight line to the actual point of beginning; except the Westerly 20 feet thereof, said 20 feet being measured at right angles to the dividing line between said Lots 3 and 4. Also on undivided 1/18 interest in Lots 10 and 11, "Auditor's Subdivision No. 349 Hennepin County, Minnesota". Together with an easement for road purposes over that part of said Lot 3, lying Westerly of the Westerly line of the premises hereinabove first described and Northeasterly of a line described as follows: Beginning at initial point of commencement of the tract of land hereinabove described; thence Southeasterly along the dividing line between said Lots 3 and 4, 114.85 feet to the angle point in said dividing line; thence continuing Southeasterly on an extension of said dividing line to the Westerly line of the tract of iond hereinabove described and there terminating, as shown in deed Doc. No. 316624. Together with an easement for right of way for driveway purposes over that part of the Westerly 20 feet of said Lot 3, lying Northerly of the South line of the premises hereinabove first described and Southerly of the line drawn across said Let 3, from the angle point in the dividing line between, Lots 3 and 4 to the angle point in the dividing line between Lots 2 cnd 3 in said "Auditor's Subdivision Number 349, Hennepin County, Minnesota", said described 20 foot right of way being 20 fact wide as measured at a right angle to the dividing line between sold Lots 3 and 4, as shown :n deed Doc. No. 316624. • denotes iron marker found (go8.3) : denotes existing spot elevation, metro sea level datum 910.8 denotes proposed spot elevation, mean sea level datum ---917.--: denotes existing cuntaur line, mean sea level datum g3a denotes proposed contour line, meow sea level datum Bearings shown are based upon on assumed datum This survey intends to show the boundaries of the above described property, the location of an existing house, to be removed, trees, spot elevations, and topography and the propasad location of a proposed house, driveway, patio and grades thereon. It does not purport to show any other improvements or encroachments. NOTE; Accuracy of hardcover location, and extent of additional hardcover is limited by ice and snow cover. NOTE: Easements shown are those listed in Title Resources Guaranty Company Title Commitment No. 15-01655 doted 2-3-15. Date Application Received: 01/17/17 Date Application Considered as Complete: 01/19/17 60 -Day Review Period Expires: 03/20/17 REQUEST FOR COUNCIL ACTION Date: 27 February 2017 Item No. 9 Department Approval: Administrator Approval: Agenda Section: Name: Melanie Curtis VY1GG Nz Planning Title: Planner Item Description: #17-3901, Mike Demenge, 4380 Sixth Avenue N, Variances — Resolution Application Summary: The applicant is requesting a front setback variance in order to add a second story to the existing home 76 feet from the front lot line where a 100 foot setback is required. The proposed plans are as provided to the Planning Commission, annotated as PC Exhibits C and D, and in the resolution as Exhibits A and B. A verification of the compliance of a septic system is required as part of a land sale. The current system is non-compliant, and needs to be replaced. Two sites must be identified for each property in Orono. The applicant was only able to identify one treatment site; the replacement system will be installed at this location. The City Code provides the Building Official with the authority to grant variances from the septic code requirements. In this situation the Building Official has recommended that the City Council review and rule on the requested septic variance. His recommendation for approval of the variance is attached. The Council is asked to confirm the variance, which is necessary due to the existing configuration of the property, and the location of the wetlands. Planning Commission Recommendation On February 21, the Planning Commission held a public hearing and reviewed the application including the evidence submitted. Following the public hearing the Commission voted 6 to 0 in favor on a motion to approve the setback variance. The Planning Commission also recommended that there be some form of notification to future property owners regarding the status of the septic system. Staff included language regarding the septic variance in the approval resolution for this purpose. Planning Staff Recommendation Staff recommends approval of both variances. A draft approval resolution regarding the setback variance has been provided for Council's consideration. Staff recommends placing a memo in the City's property file detailing the septic system limitations on the property. COUNCIL ACTION REQUESTED Council should make a decision on both the septic variance and the setback variance. Council should consider adopting or amending the approval resolution. List of Exhibits: Exhibit A. Draft Resolution Exhibit B. Memo from the Building Official —RE: septic variance Exhibit C. Septic Design Exhibit D. PC Staff Report & Exhibits Exhibit E. Draft PC Minutes CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION APPROVING VARIANCES FROM MUNICIPAL CODE 58-47 AND MUNICIPAL ZONING CODE SECTION 78-395 FILE NO. 17-3901 WHEREAS, Michael Burton Demenge and Aaron Strozinsky Demenge, a married couple and Kurtis John Wolbeck and Amy Michele Wolbeck, a married couple (hereinafter collectively the "Applicants"), are the owners of the property located at 4380 Sixth Avenue North and legally described as: That part of the Northeast Quarter of Section 31, Township 118 North, Range 23 West of the 5th Principal Meridian, described as follows: Commencing at the Southwest corner of the Northwest Quarter of the Northeast Quarter of said Section 31; thence North along the West line of said Northeast Quarter, said West line being assumed for purposes of this description to be a due North-South line, a distance of 260 feet; thence North 37 degrees East a distance of 117 feet to the point of beginning of the property being described; thence South 37 degrees West a distance of 117 feet; thence South 460 feet thence North 49 degrees 30 minutes East to an intersection with a line drawn through the point of beginning bearing South 40 degrees 30 minutes East; thence North 40 degrees 30 minutes West to the point of beginning, Hennepin County, Minnesota (hereinafter the "Property"); WHEREAS, on January 17, 2107, the Applicants made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-395 to allow construction of a second -story addition over the existing home situated 76 feet from the front property line where a 100 -foot setback is required; and WHEREAS, on January 17, 2107, the Applicants made application to the City of Orono for a variance to Orono Municipal Code Section 58-47 to permit one septic treatment site where two septic treatment sites are required; and WHEREAS, on February 21, 2017, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on February 21, 2017, the Planning Commission recommended approval of the variance; and CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. WHEREAS, on February 27, 2017, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variance as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #17-3901. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the RR -1A Rural Residential Zoning District. 3. The Property contains 1.8 acres in area and has a defined lot width of ±370 feet. 4. Applicant has applied for the following variance[s]: a. Front Yard Setback Variance b. Number of Septic Sites 5. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. "Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance ...." The proposed variance will be in harmony with the intent of the Zoning Code as the proposed improvement will not increase the footprint size, and will be partially screened from view by the vegetation that exists between the home and the street. 2. "Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan." The addition to the residence is consistent with the comprehensive plan. Although the front setback is substandard, the home is set back approximately 180 feet from the travelled portion of Sixth Avenue North and the addition will be partially screened by existing vegetation. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 3. "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. 'Practical difficulties,' as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The request to permit construction of an addition to the home, within the 100 foot front setback area appears to be reasonable as the adjacent properties do not appear to be adversely impacted; the mature vegetation and topography separate the Property from both roadways as well as adjacent neighbors. The setback encroachment will not create an unreasonable perception of additional massing. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The location, size, and orientation of the home on the Property were not the result of actions by the Applicant. The neighboring home to the east is set back sufficiently to allow for light, air, and open space between the two homes. c. The variance, if granted, will not alter the essential character of the locality. " The proposed addition to the home will not alter the character of the neighborhood. The existing home garage is set back 76 feet from the property line and approximately 180 feet from the paved roadway of Sixth Avenue. It does not appear that a second story addition will adversely impact the neighbors. 4. "Economic considerations alone do not constitute practical difficulties." Economic considerations have not been a factor in the variance approval determination. 5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78." This condition is not applicable. 6. "The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located." This condition is not applicable, as the use for a residence is an allowed use in the RR -1A District. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 7. "The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling." This condition is not applicable. 8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." The home as constructed in 1963 met the 100 foot setback. As a result of the taking of the land to reorient Sixth Avenue (County Road 6), it is now at a nonconforming setback on the Property. The proposed improvements will not increase the footprint nonconformity within the setback. 9. "The conditions do not apply generally to other land or structures in the district in which the land is located." The topography, which drops off steadily as you move north and northwest, the substandard area of the lot, as well as the nonconforming location of the home on the lot make the Property unique. 10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." Options for conforming expansions of living space, including going upward, are limited on the Property by the septic system location and challenges, front setback requirement, and topography. The variance is necessary to preserve the property right of the Applicant. 11. "The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter." Granting the requested variance will not adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of the Code. 12. "The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty." The lot area, the location and size of the existing home, as well as site topography, create practical difficulties affecting the Property; the variance is necessary and will not merely serve as a convenience to the Applicants. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Code Section 58-47 to permit one septic treatment site where two septic treatment sites are required; and a variance to Orono Municipal Zoning Code Section 78- 395 to allow a second story expansion over the footprint of the home 76 feet from the front property line where a 100 foot setback is normally required; subject to the following conditions: 1. Council approval is based on the survey dated 01/12/17 by Gronberg and Associates and building plans submitted by the Applicants and annotated by City staff, attached to this CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Resolution as Exhibits A & B. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 2. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (February 27, 2018). 3. The variance from the number of septic sites recognizes the location of the wetlands, property lines, and structures on the property limit options related to alternate, virgin septic sites. Replacement of the septic system will likely occur at the same location of the existing site, at higher than normal cost, and may render the property unusable during the construction of this second system. 4. Violation of or non-compliance with any of the terms and conditions of this resolution shall constitute a violation of the zoning code, shall automatically terminate any authority granted herein, and shall be punishable as a misdemeanor. 5. The undersigned Applicants have read, understand and hereby agree to the terms of this resolution and on behalf of the Applicants and the Applicants' heirs, successors and assigns, hereby agree to the recording of this resolution in the chain of title of the Property. ADOPTED by the Orono City Council on this 27th day of February, 2017. ATTEST: CITY OF ORONO: Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Michael Burton Demenge Aaron Strozinsky Demenge STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this day of , 20, by Michael Burton Demenge, husband of Aaron Strozinsky Demenge. Notary Public STATE OF MINNESOTA 061 COUNTY OF HENNEPIN This instrument was acknowledged before me this day of 20, by, Aaron Strozinsky Demenge, wife of Michael Burton Demenge. Notary Public C Kurtis John Wolbeck STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. Amy Michele Wolbeck This instrument was acknowledged before me this day of 20, by Kurtis John Wolbeck, husband of Amy Michele Wolbeck. STATE OF COUNTY OF HENNEPIN blic This instrument was acknowledged before me this _ day of 20_, by Amy Michele Wolbeck, wife of Kurtis John Wolbeck. Notary Public 7 CERTIFICATE OF SURVEY FOR MIKE QEMENGE 6 IN THE NE 114 OF SEC. 31-118-23 HENNEPIN COUNTY, MINNESOTA t 1 rs � �a glia WEST LINE OF NW 14 NE 114. SEC. 31-118.23 nr • gL �y CORNER FALLS IN,' (OWER 'OLE /f / 6 v LLI EDGE OF 4)17 Mir r M SW CORNER flF NYV 174, ! 7 f NE 114. SEC. 31-11&23 +rAIV - � DRAINAGE DOC. N0, 68 SENT PER F/f'+J .y G1F . f r01 RIGHTOFWAYLINESOF s / / HCSAH NO. 6, PLAT 5; D11ICIUICONAL LAND PER ON E ON f SIDE OF ROAD r/ LEGAL DESCRIPTION OF PREMISES SURVEYED: That part of the Northeast Quarter of Sectio -n 31, Township 118 North. Range 23 West of the 51h j Pdnclpal Mendion, destnbed as lollows. Commenting at the Southwest corner of the line /f ROAD EASEMENT PER ROA Northwest Quarter of the Northeast Quarter o1 said Section 31, the North along the West of Bald NoMiea61 Ouerter. Said west line being assumed for purposes of In des #wean to be a 1 `-f � 687n79 DOCF Nodh-South line, a distance of 260 feet thence Nord 37 degrees East a distance of 117 ! feet. to the po�nl of begnrdng of u:e property long described; thane South 37 degrees West a feet f distance of 1171eet; lhenoa South 460feel thence North 49 degrees 30 mantes Eastto an lntersectson with a line drawn Inrough the point of begi ming bw ng South 46 degrees 30 / minutes East, thence North 40 degrees 30 minuses LVesl to the point of beginning This survey shows the bound ones of the above described property, and the location of an Q 46 90 160 existing house, shed, drkeway and sefibc area as shown b7 thhers. It does not purporl to show any other improvements w enoraachrne its. ■ Iron marker found (N49'30' El Denies bearing per description N48.5V4VE Denotes surVbeanng SCALE IN FEET - W't pEgtaive,;n GRQNBER.G & ASSOCIATES, INC E,..yr cor;,ty I!W trsphn. tFwCa,CiEM. a TEgrt r�aPERerea ny my w woe. my dwa wvemaw� Fr"r t•' tlaAwvl OOHSULTNG ENGINEERS. LAND SURVEYOR.'+� � 1 am a Cury L+srro Lan65uveyar antler eir lays d.k Spee or rAmmesata 121E SITE PIANNrRS 1-f2-17 R[teEa de.5 N. WILLOW 6R LONG LAKE, 1^ 55396 952.4734181 - - P4tE l-r2-�i FINYMFa9EMlMfER lEYSS 1frd55' 7fLd5R r M,ti.. m� N — 24'- 1 1/2" A< 'R 1--i w r OrnN I II p -0-Ir II O r I I II L---- I Li IL__ � II I I, ------------ rH H g II II I, I, II I IIII I �I I I „ II H 11 II IL ---------- Ij D O by 3z A -n (D CD v �y L _ _ 1--i m I -0-Ir r I I II L---- I Li IL__ ------------ rH H Ijm�l II II II IIII I �I I I „ II H 11 II IL ---------- m m 3 z D O by 3z A -n (D CD v �y O om o — Om a O A� _ z Jmm ill 3 O a 1/6/201] 11:11:25AM 24'- 1 1/2" m 7 z s 3 z r = m m m � CD w T C m m D T C1 bw N� -n O 0) m _ o a p O m m O T O 3 CD 3 Dy N N O 3.m T Q N ° < 3 m a � O C3 T m m m m z N Z � T m m N Z rn m Q° z $ r71 �I� T � I O O n o m m c n � z r C 2 21'-01/2" _3'.1. IIS 24' -1 1/2" m 7 z s 3 z r CD w D bw N� -n O 0) p O 0ow. CD 3 Dy 3.m N ° < m a � m m m m N Z rn m Q° z $ s 3 1/6/201711:12:33AM City of Orono To: Melanie Curtis From: Roger Peitso �W CC: Jeremy Barnhart Date: 7/9/2017 Re: 4380 Sixth Avenue North Council Exhibit B #17-3901 Comments: Septic design professionals have identified difficulties in finding a second or alternative treatment site, on the property located at 4380 Sixth Avenue North. City Code Section 58-47 (d) requires a second treatment site and bars the City of Orono from issuing any permits for building expansion or accessory structures without identification of a second treatment site. However, Code Section 58-73 does allow a variance from the requirements of Code Section 58-47 if approved by the On -Site Systems manager (myself), or the City council. The difficulties in finding two septic sites is caused by lack of space on the lot and being able to maintain legal setbacks for the septic sites due to: wetlands on the edges of the property; the size and shape of the lot; and limited areas of undisturbed original soils large enough to support two treatment sites. The current septic system is non-compliant and must be replaced when the property is sold. One Type I Standard five -bedroom site has been identified and a new system will be installed as required by City of Orono Code at the point of sale. This new system should be able to support the needs of the current house, which has three bedrooms, and allow for expansion up to five bedrooms for 40 years or more with proper care and maintenance. if the system were to fail, depending on the cause, it is feasible that the mound could be re -built in the same place using new materials. If failure was due to soils lacking the capacity for treatment, pre-treatment technology could be added to the system allowing the same treatment area to be used. It would be my recommendation that a variance from the two site requirement in Section 58-47 be approved because of the hardship it would cause to the current or future owners of this property, resulting in limited or no options to improve or construct structures on this property which would otherwise be allowed. Joseph Olson D.B.A. Rusty Olson's--Soil and Percolation Testing Joseph J. Olson--MPCA License # 810 11481 Riverview Rd. NE, Hanover, MN 55341 (763) 498-8779 Fax (763) 498-8290 October 22, 2016 Bank Owned 4380 Sixth Ave. N Orono, Hennepin County Angelia Hoffman requested the design This on-site Sewage Treatment System is designed for a Type lfour-bedroom home in accordance with the Minnesota Pollution Control Agency Chapter 7080 and local ordinances. The periodically saturated soils were located at 16-20 inches (mottled soil). Due to the periodically saturated soils, a pressurized mound system with 6 inches of rock will need to be installed to treat the septic effluent, The bottom of the treatment area must be located at least 3' above the saturated soils. This system is designed with 6 inches of rock The existing septic system does not conform to the state code chapter 7080. But is not an imminent threat. The existing well needs to be abandoned. it must be relocated at least fifty feet from the proposed 5 bedroom rock bed and fifty feet from the new septic tanks. See drawing. Al l neighboring wel is are greater than 100' from proposed treatment areas. The soils at a depth of 12" have a percolation rate averaging 18.8 MPI. The existing septic tanks must be abandoned and two 1300 gallon septic tanks need to be installed. All new tanks need to be insulated if there is less than two feet of cover over the top of the tanks. Clean outs must be installed on the end of the laterals for maintenance. A 1300 gallon pumping chamber will need to be installed to lift the effluent to the treatment area. The power supply and switches must be located outside the manhole and pumping chamber in a weatherproof enclosure. A warning device must be installed with light and sound devices; this is in case of a pump failure. A flow measurement device must be installed. Including but not limited to a water meter, event counter, running time clocks or electronically controlled dosing. Nothing other than ar4y water, 1 ndr h we et . uman water and toilQj tissue sh uld be disposed of into the septic tanks, Garbage"c isposals are not,reg2mmended. Additives must not be u d• they may—c-a-use harmful damage to yagr septic syltem. 1112 recommended That you Rump the tank every two years for two septic tagks Sincerely, Joseph J. Olson RECEIVED JAN 17 2017 3901, ` (CITY OF ORONO ger t"g deSc-r PtjOn5 o ! "CQM: Tal aR a�r,R TMRasr•o►.� Ec.v tc]r�,c] bss5. 32.7 FxrY�rlln 1�' S�j`. 1J F. �a,su•r� `ti q , E•• -;f�k1 t rrs �Aj. Jw . Of Se -fir n 31 t1 6'B y j \ r $ bttarr?er O� �i il %4 ,� � �• ' af. ME %4 of Sec • 3 �q1 Vat `. �. f Of t tg:! 5th ' ;d the Nor i In, being / to t*-' a rJLJf-' ;,brth--::exit h lir i:;4:3t P- (j?.sta*)cL. of - lie f.lie property heir; dewrited; the 117 Set; thence :3a3t1l 4,C)o i;hc to an j.nLer,n4!ctia a wj Lr, ji rK� ,,. ti 1. ► d d J1"r •,. • /South 40�- :3.) r1ur7utes �;ast ; t:hnruc.. , . / point of beginni o, a ; tti� 1cu"4t}CX) Off' 3a.? port to show Other irraprvvev ents Or incroachment e 8 Do st 2011 purple code Mound Design for this pert size & spacing, is pipe size on tine 12, max perfs/laterat = 30 , line #8 must be less - > OK )o) 4.0 doses per day (4 minimum) t 1) 150 gallons per dose (treatment volume) 12) 2.00 inch diameter laterals must be used to meet "4x pipe volume" requirement 2,00 5x 2.00 3x )3) 73 feet of 2.0 inch supply line leads to =galLons of drainback volume (Tip: "top feed" manifold to control the drainback) 14) 162 gallons TOTAL pump Out volume (treatment + drainback) 15) 14 feet vertical lift from pump to mound laterals, leads to a: I6� 29 GPM C 22 feet of head, Pump requirement (note: >50gpm may require an extra 3-6' of head) 17) 500 gal Dose tank (code minimum) 1300 gat Dose tank (design size / LUG req'd) at 25.49 gpi leads to a iss 6.4 inch swing on Demand float, or timed dosing ofmin ON (confirm pump rate with drawdown (this delivers Average flow, =70% of Peak design flow)[Thrs OFF test and adjust as necessary) 19: 12 inches from bottom of tank to "Pump OFF" float Zai 18 inches from bottom of tank to "Pump ON" float, or12 inches to 'Timer ON" float if time dosed 21) 21 inches from bottom of tank to "Hi Level" float, or 31 inches to "Hi Level" float if time dosed 22) 765 gallons reserve capacity (after High Level Alarm is activated) Property Owner: Bank Owned Date: 10/22/2016 Site Address: 4380 Sixth Ave. N PID: 311823120018 Comments: instructions: = = enter data = adjust if desired = computer calculated - DO NOT CHANGE! I ) C]bedroom Type !.� Residential System 1) 600 GPD design flow 1) Yes Garbage disposal or pumped to septic 50% larger tank with multiple comp/tanks 0 2250 Gal Septic tank (code minimum) 2250 Gat Septic tank (design size / LUG req'd) Tank options: none f 1.2 GPD/ft' mound sand loading rate contour loading rate of 12 req's a min 50 ft. tong rockbed 10.0 ft rockbed width =ft rockbed length r 3.0 ft Lateral spacing 3.0 ft perforation spacing (maximum of 3 for both) end feed manifold connection laterals 48.0 feet long 17,0 perfs / lateral 51 perfs total (1 /2 a perf means the first pert starts at the middle feed manifold) 7/32 inch perfs at feet residual head gives 0,56 gpm flow rate per perforation for this pert size & spacing, is pipe size on tine 12, max perfs/laterat = 30 , line #8 must be less - > OK )o) 4.0 doses per day (4 minimum) t 1) 150 gallons per dose (treatment volume) 12) 2.00 inch diameter laterals must be used to meet "4x pipe volume" requirement 2,00 5x 2.00 3x )3) 73 feet of 2.0 inch supply line leads to =galLons of drainback volume (Tip: "top feed" manifold to control the drainback) 14) 162 gallons TOTAL pump Out volume (treatment + drainback) 15) 14 feet vertical lift from pump to mound laterals, leads to a: I6� 29 GPM C 22 feet of head, Pump requirement (note: >50gpm may require an extra 3-6' of head) 17) 500 gal Dose tank (code minimum) 1300 gat Dose tank (design size / LUG req'd) at 25.49 gpi leads to a iss 6.4 inch swing on Demand float, or timed dosing ofmin ON (confirm pump rate with drawdown (this delivers Average flow, =70% of Peak design flow)[Thrs OFF test and adjust as necessary) 19: 12 inches from bottom of tank to "Pump OFF" float Zai 18 inches from bottom of tank to "Pump ON" float, or12 inches to 'Timer ON" float if time dosed 21) 21 inches from bottom of tank to "Hi Level" float, or 31 inches to "Hi Level" float if time dosed 22) 765 gallons reserve capacity (after High Level Alarm is activated) 0.45 gpd/ft2 Absorption area Soil Loading Rate, which gives a mound ratio of 2.7 (minimum) (this must match the soil boring log) desired mound ratio 2.7 15 percent site slope (0-20% range) 15 (% downslope site slope, if different than upslope) 16 inches, or 1.3 ft. to Redox or other limiting condition (need at least 12" to be a Type 1) Treatment zone contains = inches of 0% soil credit, and =inches of 50% soil credit. Giving a: 20 inch, or 1.7 ft. Sand Lift Mound CRITICAL FOR FUTURE CERTIFICATIONSI 11 27.0 ft.Total ABSORPTION width (with sand beyond rockbed as follows:) 0.0 ft, upslope and sideslope 17.0 ft. Downslope individual slope ratios give BERM widths (topsoil beyond rockbed) of: 4a upslope ratio 9 ft. upslope berm 3:1 sideslope 16 ft. sideslope berms 3:1 downslope 29 ft. downslope berm Overall Dimensions: berm LimiOng Conal M10.0 ft. wide by 50.0 ft. long Rock bed 48 ft. wide by 82 ft. long Mound footprint 4" inspection pipe (— 18" cover on top 9 1.7J. Clean sand lift 1.3 j Depth to i_irrritir,s Absorption Width 29 12" cover on sides (6" loamy cap &6" topsod) 27.0T Note• ' For 0 to 1% slopes, Absorption 0,ldth is measured from the Bedequally in both directions. For slopes >1%, Adsorption Wdth is measured downhill from the +upslope edge of the Beal. Rock Bed: 10.0 ft, by 50.0 ft. by l finches under pipe, plus 20% gives 17 yd' ar `1.4=24 ton Mound Sand: (note: volume is based on 3:114:1 slope from top of rockbed, Exchange sand for loamy cap if desired) 24.2 up + 135.6 downslope + 19.3 ends + 44.8 under rock = EEO" or '`1.4= 376 ton Pius 20% Loamy Cap: Lr--"--7ft. by 78 ft. 6" deep, plus 20% gives =yd" or `1.4= 108 ton Topsoil: 48 ft. by 82 ft. 6" deep, plus 20% gives 88 yd' or `1.4= 1 123 ton ify that I have completed this work in accordance with all applicable ordina Rusty olson's Soil a Perc 810 ature Company Licen� se# 10/22/2016 Date Installer Summary 2250 gallon Septic tank (minimum) Tank options: none ouN Larger Lar1K win rnumpLe comp/ tanKs 1300 gallon Dose tank (minimum) at 25.49 gpi 29 IGPM @ 22 ft. of head, Pump required 6.4 inch swing on Demand float which translates to roughly 4.2 inches of float tether length if time dosing is required - 5.6 minutes ON time ft ®hours OFF time inches from bottom of tank to "pump ON" float, or 1 12 jnches to "timer ON" float Rfl18inches from bottom of tank to "Hi Level Alarm" or r 31 linches to "Hi level alarm" if time dosed 73 ft. of 2.0 inch supply line with Fe-n-d-fe-e-d--7 manifold connection (Tip: "top feed" manifold to control drainback) 20 inch, or 1.7 ft. Sand Lift Mound 10.0 ft. wide by 50.0 ft. long Rock bed 3 laterals 2.00 inch diameter48.0 ft. long =ft. lateral spacing 7/32 inch perfs 3.0 ft. perforation spacing No Effluent filter & alarm 3 IcLean out 13 valve box assemblies 27,0 ft.Total sand ABSORPTION width (minimum) 0.0 ft, upslope and sideslope (sand beyond rockbed, minimum) 17.0 ft, Downslope (sand beyond rockbed, minimum) Specific slope ratios give BERM widths (topsoil beyond rockbed) of: 4:1 upslope ratio 9 ft. upslope berm 3-1_sideslope 16 ft. sideslope berms 3:1 downslope 29 ft."downslope berm berm 0 � 1.7 1.3 irr�iLinonditir3;' -_ 4" inspection pipe r— 18" cover on top DownsloQe berm 1 29 12" cover on sides (6" loamy cap & 6" topsoil) Clean sand lift 13epth ca L smiting Absorption Width Note: For 0 to 1% slopes, Absorption Width is measured from the Bedequally in both directions. For slopes >1%, Absorption Width is measured downhill from the upslope edge of the &d. Rock Bed: 17.0 yd or `1.4= 24 ton Mound Sand: 269 yd or "1,4= 376 ton Loamy Cap: 77 yd3 or *1.4= 108 ton Topsoil: 88 Yd or *1.4= 123 ton 6 inches under pipe calculation based on 3:1/4:1 slope from top of rockbei 6" deep 6" deep INSPECTOR CHECKLIST - mound 4J6U Sixth Ave. N WELL setbacks: 20' to pressure tested sewer line (5 psi for 15 min) 50' to everything 100' to dispersal area with shallow well PROPERTY LINES setback: 10' to everything Road setback; platted: 10' prop line. Metes Et bounds: out of road easement, or outer ditch. LAKE/ BLUFF setback: 20' for bluff. Lakes: GD _, RD _, NE Protected wetland Building setbacks: 10' for everything, 20' for dispersal area. WATER LINE under pressure sc 10' to bed,tank Et sewer line. (else sewer line > 12" below) ❑ Sewer line £t baffle connection (no 90's, 3' between 45's, slope min 1" in 8', max 2" in 8'10 (no depth req's, clean out every 100', Sch 40 pipe) Septic tank and risers (water tight, insulated, proper depth, existing verified by pumping) Wit 2250 gallons none Riser over outlet, riser over inlet or center, and 6"+ inspection pipe over any remaining baffles. No effluent filter Et alarm Dose tank risers and piping (water tight, insulated, proper depth, drainback) .�. 1300 gallons dose pump 29 gpm 22 head VERIFY PUMP CURVE 5.6 rein ON 9 hr OFF float setting drop 6.4 inches at 25.5 gpi "DESIGNED" 4.2 inches approx float tether length 162.0 gal dose divided by gpi "INSTALLED" inches float drop (field corrected LABEL pump requirements and drawdown on riser or panel Cam lock reachable from grade - 30" max. J -hook weep hole. Supply line access (no hard 90's) 2.0 inch supply pipe: Sch40, sloped 1 /8"+, supported by 4" sch40 sleeve or compacted, and buried 6"+. splice box I control panel / electrical connections flow measurement: CT, ETM, time dosed, home water meter mound absorption area rough up mound rock dimensions 10.0 X 50.0 Sand lift depth 20 inches. (Jar test . 2" sand leaves - 1 /8" sift after 30 min) ® Absorption Sand beyond rock 0.0 upslope 17.0 downslope ® Bermed topsoil beyond rockbed 9 upslope 16 sideslope 29 downslope cover depth of 12-18"+ VERIFY 3 laterals (1-2' from edge of rock) 2.00 inch pipe size (Sch40 pipe Et fittings) 3.0 ft lateral spacing 8 7/32 inch perforations 3.0 ft perforation spacing Air inlet at end of laterals, and at top feed manifold if necessary, VERIFY clean outs (no hard 90's) 4" inspection pipe to bottom of rock, anchored VERIFY Abandon existing system - if necessary �Re-use existing tank certification monitoring plan and type well abandonment form - if necessary C C. 1 & ,Q a � � 0 R Z5 r S r, Ct 'o 4 k 1 Y Q LXJ u 1 CL ! 7 i 1 CL VN. i' yV..�� Inr C C. 1 & ,Q a 0 R CL Ct 'o �+ -.r i 0- E a 0 R Ct 'o �+ -.r Y u CL E 0 CL Property Owner / project: Proverty Address / PID; Soil Observation Log w%w.SepticResource.com vers 12.4 Owner Information Bank Owned 4380 Sixth Ave. N Date 10/20/2016 Soil Survey Information ❑ refer to attached soil survey Parent matl's: [] Til! ❑ Outwash ❑ Lacustrine [❑ Alluvium ❑ Organic ❑ Bedrock landscape position: ❑ Summit ❑ Shoulder Side slope ❑ Toe slope soil survey map units: 141 D2 slope 12-15 % direction- linear Soil La I- ❑ Boring ❑ Pit Elevation 103.5 Depth to SH WT 20 inches Depth (in) Texture fragment % matrix color redox color consistence grade shape 0-6 Topsoil <35 10yr3/2 Loose Loose Single grain 6-12 Clay Loam <35 1 Oyr4/3 Friable Strong Blocky 12-20 Clay Loam <35 10yr5/4 Friable Strong Blocky 20-30 Clay Loam <35 10yr5/4 10y4/8,1 -6/10y Firm Strong Prismatic <35 loose loose single grain 35-50 friable weak granular blocky >50 firm moderate prismatic platy rigid strong massive Comments: 4380 Sixth Ave. N Soil Log #2 0 Boring ❑ Pit Elevation 103.5 Depth to SHWT 16 inches Depth (in) Texture fragment % matrix color redox color consistence grade shape 0-6 Topsoil <35 10yr3/2 Loose Loose single grain 6-12 Clay Loam <35 10yr4/3 Friable Strong Blocky 12-16 Clay Loam <35 10yr5/4 Friable Strong Blocky 16-24 Clay Loam <35 1Oyr5/4 1Oy4/8,1-6/1Oy Firm Strong Prismatic <35 loose loose single grain 35-50 friable weak granular blocky X50 film moderate prismatic platy rigid strong massive Soil Log #3 ❑ Boring ❑ Pit Elevation 100.2 Depth to SHWT 14 inches Depth (in) Texture fragment % matrix color redox color consistence grade shape 04 Topsoil <35 10yr3/2 Loose Loose Single grain 4-8 Clay Loam <35 1 Oyr4/3 Friable Strong Blocky 58-14 Clay Loam <35 1 Oyr5/4 Friable Strong Blocky 14-24 Clay Loam <35 1Oyr5/4 I Oy4/8,1-6/1 Oy Firm Strong Prismatic <35 loose loose single grain 35-50 friable weak granular blocky X50 firm moderate prismatic platy rigid strong massive I hereby certi his work was completed in accordance with MN 7080 and any local reqs. Rusty Olson's Soil & Perc. 810 signer Signature Company License # Percolation Test Data Sheet Lic.#S10 Percolating test readings made by: Rusty Olson's Perc. starting at 9:57 A.M. On 10/21/16 Location: 4320 Sixth Ave. N Hole number: 1 Date hole was prepared: 10/20/16 Depth of hole bottom —12"T inches, Diameter of hole 6'°� inches. Soil data from test hole: Depth, inches Soil texture 0-6" Dark brown loam 10yr312 6-12 Brown clay loam 10yr4I3 Method of scratching side wall: Knife Depth of gravel in bottom of hole 2 inches: Date of initial water filling 10/20/16 depth of initial water filling 12 inches above the hole bottom Method used to maintain at least 12 inches of water depth in hole for at least 4 hours Automatic Siphon Maximum water depth above hole bottom during tests 6 inches 10:07 10:37 6" 1.7 17.6 10:44 11:14 6" 1.7 17.6 11:15 11:45 6" 1.7 17.6 AVERAGE FERC. RATE 17.6 MPI Percolation Test Data Sheet Lic.#610 Percolating test readings made by: Rusty Olson's Perc. starting at 9:57 A.M. On 10121!16 Location: 4320 Sixth Ave. N Hole number: 2 Date hole was prepared: 10/20/16 Depth of hole bottom _12"_ inches, Diameter of hole 6"_ inches. Soil data from test hole: Depth, inches Soil texture 0-6" Dark brown loam 10yr3I2 6-12 Brown clay loam 10yr413 Method of scratching side wall: Knife Depth of gravel in bottom of hole 2 inches: Date of initial water filling 10/20/16 depth of initial water filling 12 inches above the hole bottom Method used to maintain at least 12 inches of water depth in hole for at least 4 hours Automatic Siphon Maximum water depth above hole bottom during tests 6 inches 10:08 10:38 6" 1.5 20.0 10:43 11:13 6" 1.5 20.0 1116 11:46 6" 1.5 20.0 AVERAGE PERC, RATE 20.0 MPI Date Application Received: 01/17/17 Date Application Considered as Complete: 01/19/17 60 -Day Review Period Expires: 03/20/17 To: Chair Thiesse and Planning Commission Members Jessica Loftus, City Administrator From: Melanie Curtis, Planner h'1GG Date: 21 February 2017 Subject: #17-3901, Mike Demenge, 4380 Sixth Avenue N, Variances Public Hearing Application Summary: The applicant is requesting a front setback variance in order to add a second story. A septic system variance will also be reviewed by the City Council. Staff Recommendation: Planning Department Staff recommends approval. Background The property is located in the RR -1A district which requires a 100 -foot front yard setback. In the late 1990's Hennepin County acquired a portion of this property in order to realign CSAH 6 and create a frontage cul-de-sac. The existing home on the property at that time met the front yard setback. The applicant is requesting a front yard setback variance in order to construct a 2nd story addition over the existing home. LOT ANALYSIS WORKSHEET Section 78-395 - Setbacks: RR -1A Required Existing Proposed Front 100' 76.2' 76.2' Rear 100' 200' 200' East Side 50' 54.3' 54.3' West Side 50' 134' 134' Wetland 35' lection 78-395 - Lot Area/Width: RR -1A Lot Area Lot Width Required 217,800 s.f. (5.0 acres) 300' Actual 79,787 s.f. (1.8 acre)* ±370 *According to Hennepin County. Section 78-1403- Structural Coverage: Total Lot Area Total Structural Coverage 79,787 s.f. (1.8 acre) Allowed: 11,968 s.f. (15%) Existing/Proposed: 1,963 s.f. (2.4%) FILE #17-3901 21 Feb 2017 Page 2 of 4 Applicable Regulations: Front Setback Variance (Section78-395) The existing home is set back 76.2 feet from the front lot line where a 100 -foot setback is required. The applicant wishes to construct a 2nd story on the home, requiring a variance. Governing Regulation: Variance (Section 78-123) In reviewing applications for variance, the Planning Commission shall consider the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. The Planning Commission shall consider recommending approval for variances from the literal provisions of the Zoning Code in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and shall recommend approval only when it is demonstrated that such actions will be in keeping with the spirit and intent of the Orono Zoning Code. Economic considerations alone do not constitute practical difficulties. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with this chapter. The board or the council may not permit as a variance any use that is not permitted under this chapter for property in the zone where the affected person's land is located. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling. According to MN §462.537 Subd. 6(2) variances shall only be permitted when: 1. The variance is in harmony with the general intent and purpose of the Ordinance. The proposed variance will be in harmony with the intent of the Zoning Code as the proposed improvement will not increase the footprint size, and will be partially screened from view by the vegetation that exists between the home and the street. 2. The variance is consistent with the comprehensive plan. The addition to the residence is consistent with the comprehensive plan. Although the front setback is substandard, the home is set back approximately 180 feet from the travelled portion of Sixth Avenue North and the addition will be partially screened by existing vegetation. 3. The applicant establishes that there are practical difficulties. a. The property owner proposes to use the property in a reasonable manner not permitted by the official controls; The request to permit construction of an addition to the home, within the 100 foot front setback area appears to be reasonable as the adjacent properties do not appear to be adversely impacted; the mature vegetation and topography separate the Property from both roadways as well as adjacent neighbors. The setback encroachment will not create an unreasonable perception of additional massing b. There are circumstances unique to the property not created by the landowner; The location, size, and orientation of the home on the Property were not the result of actions by the Applicant. The neighboring home to the east is set back sufficiently to allow for light, air, and open space between the two homes; and c. The variance will not alter the essential character of the locality; The proposed addition to the home will not alter the character of the neighborhood. The existing home garage is set back 76 feet from the property line and approximately 180 feet from the paved roadway of Sixth Avenue. It does not FILE #17-3901 21 Feb 2017 Page 3 of 4 appear that a second story addition will adversely impact the neighbor to the east. Additionally City Code 78-123 provides additional parameters within which a variance may be granted as follows: 4. Economic considerations alone do not constitute practical difficulties. Economic considerations have not been a factor in the variance approval determination. 5. Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78. This condition is not applicable. 6. The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located. This condition is not applicable, as the use for a residence is an allowed use in the RR -1A District. 7. The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling. This condition is not applicable. 8. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property. The home as constructed in 1963 met the 100 foot setback. As a result of the taking of the land to reorient Sixth Avenue (County Road 6) it is now at a nonconforming setback on the Property. The proposed improvements will not increase the footprint nonconformity within the setback. 9. The conditions do not apply generally to other land or structures in the district in which the land is located. The topography, which drops off steadily as you move north and northwest, the substandard are of the lot, as well as the nonconforming location of the home on the lot make the Property unique. 10. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. Options for conforming expansions of living space, including going upward, are limited on the Property by the septic system location and challenges, front setback requirement, and topography. Staff finds the variance is necessary to preserve the property right of the Applicant. 11. The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter. Granting the requested variance will not adversely impact health, safety, comfort, or morals; nor will it be contrary to the intent of the Code. 12. The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty. The lot area, the location and size of the existing home, as well as site topography, create practical difficulties affecting the Property; the variance is necessary and will not merely serve as a convenience to the Applicant. The Commission may recommend or Council may impose conditions in granting of variances. Any conditions imposed must be directly related to and must bear a rough proportionality to the impact created by the variance. No variance shall be granted or changed beyond the use permitted in this chapter in the district where such land is located. Septic System Status Staff has completed a preliminary review of the project for compatibility with the septic system, FILE #17-3901 21 Feb 2017 Page 4 of 4 and has determined that the addition to the home is not likely to impact the existing or future septic sites. However, the current septic system is noncompliant and replacement of the system is triggered by the property sale. The applicant identified one treatment site; a new system will be installed at the point of sale. The applicant was only able to identify one treatment site on the property where two standard sites are required by Code. The City's Code provides the building official with the authority to grant variances from the septic code requirements. In this situation the building official has recommended that the City Council review and rule on the requested septic variance. His recommendation for approval of the variance is attached as Exhibit F. Practical Difficulties Statement Applicant has completed the Practical Difficulties Documentation Form attached as Exhibit B, and should be asked for additional testimony regarding the application. Practical Difficulties Plan Analysis Staff finds the location of the home, affected by the Hennepin County land taking for the road realignment, the septic site limitations, the topography, and the substandard lot area are practical difficulties supporting the front setback variance to allow the second story addition to the home. Engineer Comments There is no proposed grading as part of this project. Public Comments To date, no public comments have been received. Issues for Consideration 1. Does the Planning Commission find that that the property owner proposes to use the property in a reasonable manner which is not permitted by an official control? 2. Does the Planning Commission find that the variance(s), if granted, will not alter the essential character of the neighborhood? 3. Does the Commission find it necessary to impose conditions in order to mitigate the impacts created by the granting of the requested variance(s)? 4. Are there any other issues or concerns with this application? Planning Staff Recommendation Planning staff recommends approval of the setback variance. List of Exhibits Exhibit A. Application Exhibit B. Practical Difficulties Documentation Form Exhibit C. Existing & Proposed Survey/Site Plan Exhibit D. Proposed Plans and Elevations Exhibit E. Aerial Photos Exhibit F. Building Official Memo — RE: Septic Variance Exhibit G. Code Sections Exhibit H. Property Owners List Exhibit 1. Plat Map City of Orono Variance Application Str4wA : Application #2750 Kelley Parkway Orono. MN 55356 mate Received: ._ 1 12 1 v Main: 952-249-4600 Staff fax: 952-249-4616 4' Mailing Address:G� Fee $700. $70f} ti P.O. Box 66 Escrow: $2,500 Crystal Bay, MN 55323- 0066 Notes: 4 SROs. Please complete. Applicant will be notified within 16 days as to the status of the application. Incomplete applications will not be placed on Planning Commission Agenda. SITE LOCATION: 4$80 County► Road 6 DESCRIPTION OF REQUEST: Addition above existing garage & new septic system (attach additional sheets as necessary) APPLICANT INFORMATION: © check here if Applicant address should be used for billing Applicant: _ Mike Dement e Phone (Primary). 763-451-0892 Mailing Address: 11162 Aberdeen Street NE Unit B Ci!y: Blaine ZIP: 55449 Email: mike asdesi ned4u.corn PROPERTY OWNER INFORMATION: © check here if Property Owner is same as applicant check here if Property Own a ress sho d be us for billin Name: Phone (Primary): Mailing Address: Ci ZIP: Email: APPLICANT AN WOR PROPERTY OWNER: Certify that the information supplied is true and correct to the best of his/her knowledge. The applicant and property owner recognize that they are solely responsible for submitting a complete application being aware that upon failure to do so, the staff has no alternative but to reject it until it is complete or to recommend the request for denial of the request regardless of its potential merit * The Property Owner hereby acknowledges and agrees to this application and further authorizes reasonable entry onto the property by City Staff, consultants, agents, Commission and Council Members for purposes of investigation and verification of this request. + Property Owner and/or Applicant acknowledge they must be present at all scheduled review meetings of the Planning Commission and Council. if an applicant and/or property owner is unable to attend a scheduled meeting, please make arrangements to have an authorized representative attend in place of the applicant/owner and advise the City Planner assigned to your project. ■ Information will be distributed via email. Applicant Signature: Applicant Signature: Property Owner Signature: Property Owner Signature: Variance Application — January 2097 Date: -11' Date: Date: 1/12117 RECEIVED Date: JAN 17 7 Page 4 # 3 9 0 1 CITY OF oRONO w Date: -11' Date: Date: 1/12117 RECEIVED Date: JAN 17 7 Page 4 # 3 9 0 1 CITY OF oRONO DATA PRIVACY ADVISORY In accordance with Minnesota State Statute 13.04 Rights of Subjects of Data, Subd. 2, "Tennessen warning", we would like to inform you that your request for a permit or license from the City of Orono or any of its departments may require you to furnish certain private or confidential information. You are notified that: 1. The information you furnish will be used to determine your qualification for the permit or license requested. 2. You may refuse to supply data, but refusal may require that the City deny the permit or license. 3. The information may be shared with other local, state or federal agencies to the extent necessary to process the permit or license. 4. If your requested permit or license requires Council action to approve, some information may become public. 5. You have certain rights under Minnesota State Statute 13.04 (see following page) to review private data on yourself. 6. Your full name is required to process this application or permit. (1L a First Middle Last I understand my rights as stated above. re Variance Application — January 2017 RECEIVED JAN 1 12017 Page 14 3901 CITr` OF ORONO PRACTICAL DIFFICULTIES DOCUMENTATION FORM This form is a required submittal for ALL variance applications. An application will not be considered complete or placed on any meeting agendas until this form is complete and submitted to the City. Minnesota State Statutes Section 462.357, Subdivision 6(2) requires that practical difficulties be demonstrated in order for a variance to be granted. The difficulties must be unique to the property as variances run with the land and not the land owner. Personal and economic situations are not considered valid practical difficulties. In order for an application to be heard by the Planning Commission and City Council practical difficulties having merit must be demonstrated. HOW DO I PROVE A PRACTICAL DIFFICULTY? This form has 12 points outlining the basis City staff uses to determine if practical difficulties exist and how the variance will affect the surrounding community. To prove practical difficulties, address all the relevant points listed below and answer them as clearly as possible. Since you are requesting the code exception, you have the burden of proving that the variance is justified. The information the City receives is what is used in determining a denial or approval recommendation. If you leave something out it will not be considered. Please address each of the twelve practical difficulties criteria as they relate to the request, if they do not apply, write N/A in the space provided. 1. "Thee property`wnerfproposes to use the prropert�y in a reasonable manner notpe Mitted by the Zoning Chapter." 2. "The plight of the landowner is due to circumstances unique to his property not created by the landowner." 3. "The variance, if granted, will not alter the essential character of the locality." 4. "Economic considerations alone do not constitute practical difficulties if reasonable use for the property exists under the terms of the Zoning Chapter." 5. "Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth sheltered construction as defined in Minnesota Statutes, Section 116.1.06, Subd. 2, when in harmony with this Chapter." 6. "The Board of Appeals and Adjustments or the Council may not permit as a variance any use that is not allowed under this Chapter for property in the zone where the affected person's land is located." RECEIVED Variance Application — January 2077 JAN 17 Z O 17 Page 7 HL 3901 CITY OF ORONO 7. "The Board or Council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling.' 8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." 9. "The conditions do not apply generally to other land or structures in the district in which said land is located." 10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." 11. "The granting of the proposed variance will not in any way impair health, safety, comfort, morals, or in any other respect be contrary to the intent of the Zoning Code." 12. "The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty." Practical Difficulties Statement Should you feel the practical difficulties cannot fully be described in the above criteria, describe the practical difficulties preventing compliance with Zoning Ordinance requirements in the following lines (attach additional sheets if necessary): Variance Application — January 2017 page S # 3901 RECEIVED JAN 17 2017 F CITY OF ORONO RECEIVED es ,..--�. JAN 17 2017 -e4 Architectural Design 'I Construction Management CITY OF ORONO Points of Practical Difficulties My plan for the remodel of this home is to stay within the original footprint and to improve the layout and functionality, along with a more suitable use of space. These changes will make the home more desirable and comparable to the other properties in the area. The home, in its current state, will not support what a new homeowner would expect for this particular area. The house is a split entry that is very small. In general, split entry homes with crowded entries are not desirable to today's home buyers. With the new design I am proposing, the entryway will be considerably Iarger and open to the rest of the main living space. Making the home feel more welcoming. Currently the main living area, including the kitchen, is on the lower level of the home and provides no bathroom. The lower level, even though it is a walk -out, is very dark and lacking in natural light. On the upper level, the existing plan has three bedrooms and the only bathroom that exists in the home. My new design will relocate the main living space and kitchen to the upper level of the home, leaving the lower level as an entertainment area with an additional bedroom and a three-quarter bath. My design for the addition above the existing garage will provide two modestly sized bedrooms with a master suite. This space will also include a full bath with a laundry area. With this new design, the exterior of the home will be greatly improved and will no way look like an addition; instead the design will flow and provide great curb appeal. These changes will only increase the taxable value of the property and be an improvement to the overall neighborhood. 2. The home is located on a bluff that sits on approximately one-third of the parcel, which is less than two acres. The other two-thirds of the property are not buildable, thus limiting the possibilities to improve the home as well as determining viable locations for the required new septic system. 3. My intentions for the modifications I have planned for this home will blend seamlessly with its surroundings and look as if the structure is original to the site and not tower over the neighborhood. In addition, the new design will stay within the original footprint of the home. These alterations will only enhance the character and functionality of the home. 4. In my opinion, reasonable use of the home as it is does not support its locality, given the cost of land and the newer homes in the area. Without remodeling this home and making it more suitable and desirable to new home buyers looking to live in this area this property does become unusable. The value of the home, even if it were to be given a facelift within the existing layout, does not support the value of the land the home sits on. This makes the property, as -is, a poor investment for any home buyer wanting to move in and live there and will likely result in an investor purchasing the property as a rental home. 5. NA 6. NA 7. NA 8. As stated in previous statements, there is only a small portion of the 1.83 acres of land that is suitable for a building site. Due to this circumstance, a complete tear down and rebuild is not an option in this case. Remodeling the existing structure seems to be the only logical solution. 11162 Aberdeen Street NE #8, Blaine, MN 554491 www.asdesigned4u.com I in€o@asdesigned4u m3 9 0 4. NA Mi!tie Demenp ( 163458-089L ( mikc0:irdesignPd4u.com RECEIVED JAN 17 2017 CITY OF ORONO 10. By not granting the proposed variance, this property is essentially a money pit. By updating the home as -is, without adding square footage to make it more livable by today's standards, would not recover the money invested to do so. 11. The purpose of the request for this variance does not adversely affect any other zoning requirements other than the current setbacks and the need for a new septic system without having an auxiliary septic site. In no way will the granting of the proposed variance impair health, safety, comfort or morals in respect to the intent of the zoning code. The proposed changes to this structure do not increase the footprint of the structure, therefore not creating any safety or comfort concerns in relation to the roadways around this property. The structure not conforming to current setbacks is due to the changes in zoning requirements over time. The property size cannot change in order to meet today's zoning laws which were put in place after the structure was located on the property. As I have mentioned in past statements, there is only a small portion of the 1.83 acres of this parcel that is suitable for a building and a new septic system and these factors are unfortunately beyond our control. 12. NA Practical Difficulties Statement: Without a variance granted, I feel this is a property that will never be able to be improved due to its poor original design. Buyers today expect a more traditional open layout, which this house does not have. I am proposing to correct this with the new design, which in turn will be an improvement for this property, the overall neighborhood, and the city. I will be required to relocate the well in order to use the only location suitable for a new septic system, which in part is due to the new road that I was not party to. However, I am willing to take on the work, risk, and expense of these items in order to meet the city's current requirements. Because of the high -demand that this area and school district are in, I suspect that if the property does not undergo a major remodel as proposed in this statement, the property will be purchased by someone that will do minor cosmetic updates and use the property as rental income. Most likely, this person will not go about doing things correctly and attempt to get away with circumventing the city's zoning laws simply due to the fact that the investment will not be regained upon the sale of the property. END OF SECTION L a ') :°:)r r .'i•. . 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City Code Section 58-47 (d) requires a second treatment site and bars the City of Orono from issuing any permits for building expansion or accessory structures without identification of a second treatment site. However, Code Section 58-73 does allow a variance from the requirements of Code Section 58-47 if approved by the On -Site Systems manager (myself), or the City council. The difficulties in finding two septic sites is caused by lack of space on the lot and being able to maintain legal setbacks for the septic sites due to: wetlands on the edges of the property; the size and shape of the lot; and limited areas of undisturbed original soils large enough to support two treatment sites. The current septic system is non-compliant and must be replaced when the property is sold. One Type I Standard five -bedroom site has been identified and a new system will be installed as required by City of Orono Code at the point of sale. This new system should be able to support the needs of the current house, which has three bedrooms, and allow for expansion up to five bedrooms for 40 years or more with proper care and maintenance. if the system were to fail, depending on the cause, it is feasible that the mound could be re -built in the same place using new materials. If failure was due to soils lacking the capacity for treatment, pre-treatment technology could be added to the system allowing the same treatment area to be used. It would be my recommendation that a variance from the two site requirement in Section 58-47 be approved because of the hardship it would cause to the current or future owners of this property, resulting in limited or no options to improve or construct structures on this property which would otherwise be allowed. Sec. 58-47. - Building permit applications. (a) New residence. No building permit shall be issued for any new building that will be connected to an ISTS until a site evaluation and design is approved by the on-site systems manager. The site evaluation must include the identification of both primary and alternate drainfield sites suitable for a minimum of a five -bedroom residence. If the building will be connected to an existing system, a site evaluation and design must be approved by the city, including the existing system specifications and a future site meeting the provisions of this article. A new residence must be connected to an ISTS meeting the definition of a code system. (b) Required upgrade or replacement. A sewage treatment system not meeting the requirements of Minnesota Rules Chapter 7080, as amended, or the requirements of this article, whichever is more restrictive, must be upgraded, at a minimum, at any time a building permit is required for any improvements on, or use of, the property, subject to the following: (1) Any such system for which the city has previously issued orders requiring upgrade or replacement of the system by December 31, 2007, shall not be subject to this requirement until January 1, 2008. (2) Any such system for which the city has previously issued orders requiring upgrade or replacement of the system by December 31, 2010, shall not be subject to this requirement until January 1, 2011. (3) Regardless whether previous upgrade or replacement orders have been issued, this upgrade or replacement requirement shall not apply when said building permit is for regular maintenance or upkeep including but not limited to replacement of mechanical equipment such as air conditioning, furnaces, water heaters, or water softeners, or for re -roofing, re -siding or window replacement. (c) Construction of additional bedrooms or construction including water -using appliances that will increase the sewage flow into an ISTS. A building permit shall not be issued until the city confirms that the existing ISTS is compliant and of adequate size to treat the sewage flow from the building and that a future drainfield site is designed and preserved. If the existing ISTS must be repaired or replaced, an ISTS design for both the existing ISTS and a future drainfield site must be approved before issuing a building permit. If expansion or replacement of the ISTS is required, the ISTS must be installed and inspected before a certificate of occupancy shall be issued for the construction. Failure to identify satisfactory drainfield sites for the proposed sewage flow for use now as well as a future site shall result in the denial of the building permit application. (d) Expansion of an existing building, including decks and patios; construction of an accessory building, driveway or land alteration. A future drainfield site must be designed and preserved prior to the issuance of a building permit for any expansion of an existing building, construction to an accessory building or driveway or land alteration on a property using an ISTS. A building permit will not be issued when the proposed work would preclude the use of the only future drainfield site approved by the city. (Code 1984, § 12.30(4)(F); Ord. No. 100 2nd series, § 4, 2-10-1992; Ord. No. 147 2nd series, § 8, 5-13-1996; Ord. No. 199 2nd series, § 1(12.30(4)(F)), 5-8-2000; Ord. No. 38 3rd series, § 1, 9- 24-2007) Sec. 58-73. -Variances. The on-site systems manager may grant variances to the provisions of this article due to unnecessary or unintended hardship to the owner that are not contrary to the intent and purpose of this article or other applicable law. Variance applications shall be reviewed by the on-site systems manager upon written request of the owner or the owner's agent. (1) Variance applications must include complete soil testing and ISTS design in accordance with this article, including the identification of any site limitations leading to the variance request. Page 1 (2) Variances shall be approved, conditionally approved or rejected in writing by city staff. The owner shall pay all costs incurred by the city in the review of the proposal. (3) Variance approvals shall be subject to all conditions established by the city at the time of approval and thereafter. (4) Any variance application may be referred to the city council for review by the on-site systems manager. (Code 1984, § 12.30(4)(E); Ord. No. 100 2nd series, § 4, 2-10-1992; Ord. No. 199 2nd series, § 1(12.30(4)(E)), 5-8-2000; Ord. No. 38 3rd series, § 2, 9-24-2007) Sec. 58-75. - Noncompliant systems. (a) Owners of noncompliant septic systems determined as such by the City of Orono's earlier inspection programs which were issued orders requiring maintenance, repair or replacement shall be subject to the following: (1) An ISTS located within the Shoreland District found to be noncompliant due solely to lack of three feet of unsaturated soil or sand between the distribution device and the limiting soil characteristics shall be repaired or replaced within a reasonable period of time not to extend past December 31, 2007. (2) An ISTS located outside the Shoreland District found to be noncompliant due solely to lack of three feet of unsaturated soil or sand between the distribution device and the limiting soil characteristics shall be repaired or replaced within a reasonable period of time not to extend past December 31, 2010. (b) Owners of noncompliant septic systems identified as such after the date of this ordinance which are found to be non-compliant for other reasons than due solely to lack of three feet of unsaturated soil or sand between the distribution device and the limiting soil characteristics shall be issued orders requiring maintenance, repair or replacement, as follows: (1) An ISTS found to be noncompliant because it is either failing or prohibited, as defined in section 58-43, shall be repaired or replaced within 90 days, if feasible, but in no case later than ten months after the date of the repair order. (2) Sewage tanks requiring pumping in order to eliminate surface discharge shall be pumped within 48 hours and as often as necessary thereafter to eliminate effluent discharge until system repairs are completed. (c) An ISTS required to obtain and maintain a MPCA state disposal system permit shall meet the requirements of Minnesota Rules chapter 7080. If the state permit lapses, orders shall be issued to cease use of the ISTS within ten days, such use to be discontinued until reinstatement of the state permit. (d) Failure to obey a lawful order requiring repair, alteration or replacement of a noncompliant ISTS shall be cause for the city to enjoin the owner or occupant from further use of the ISTS. Upon notice, the owner shall have ten days to show cause to the city why the property should not be condemned for occupancy according to Minn. Stat. § 463.15 et seq. (Code 1984, § 12.30(8)(B)(4)(6); Ord. No. 100 2nd series, § 4, 2-10-1992; Ord. No. 199 2nd series, § 1(12.30(8)(B)(4)), 5-8-2000; Ord. No. 38 3rd series, § 2, 9-24-2007) Sec. 58-77. - Property transaction standards for individual sewage treatment systems. Page 2 (a) No owner of a tract of land upon which a dwelling is located, or a tract of land upon which a structure which is required to have an individual sewage treatment system is located, shall sell or transfer to another party said tract of land, unless the following requirements are met: (1) The seller of any property having an individual sewage treatment system shall have a state licensed inspector or designer I complete the Minnesota Pollution Control Agency (MPCA) sewage system compliance inspection form for existing sewage systems in accordance with this article and Minnesota Rules chapter 7080. The exception would be a new septic system installed within the previous five years or a compliance inspection performed by a licensed inspector or designer I within the previous three years. (2) The seller must provide a copy of the completed sewage system disclosure form and the certificate of compliance or notice of non-compliance to any person who signs a purchase agreement. The disclosure form and certificate of compliance or notice of non-compliance inspection form must be provided to the buyer prior to signing the purchase agreement. (3) The licensed inspector or designer I must submit a copy of the certificate of compliance or notice of non-compliance to the city within 30 days of the date of inspection. (4) If the existing system is found to be out of compliance it must be brought into compliance prior to transfer of the property. If the system is not brought into compliance prior to transfer, the seller shall provide the buyer sufficient security in the form of an escrow agreement to assure the installation of a complying ISTS. (5) If the seller fails to provide a certificate of compliance, the seller shall provide the buyer sufficient security in the form of an escrow agreement to assure the installation of a complying ISTS. (6) The security shall be placed in an escrow with a licensed real estate closer, licensed attorney-at- law or a federal or state chartered financial institution. The amount escrowed shall be equal to 150 percent of a written estimate to install a complying ISTS provided by a licensed and certified installer, or the amount shall be equal to 110 percent of the written contract price for the installation of a complying ISTS provided by a licensed and certified installer. After a complying ISTS has been installed and a certificate of compliance issued, the City of Orono shall provide the escrow agent a copy of the certificate of compliance. (Ord. No. 38 3rd series, § 3, 9-24-2007) Sec. 78-395. - Area, height, lot width and yard requirements. (a) Height. No structure or building in the RR -1A district shall exceed 30 feet in height except as provided in section 78-1366. (b) Lots. The following minimum requirements shall be observed: (Code 1984, § 10.27(5); Ord. No. 18 3rd series, § 3, 9-27-2004; Ord. No. 173 3rd series, § 8, 6- 27-2016) Page 3 Side Yard Lot Lot Front Side Rear Adjacent Area Width Yard Yard Yard to Street (acres) (feet) (feet) (feet) (feet) (feet) 5 300 100 50 100 100 (Code 1984, § 10.27(5); Ord. No. 18 3rd series, § 3, 9-27-2004; Ord. No. 173 3rd series, § 8, 6- 27-2016) Page 3 Page 4 (we) ADJACENT PROPERTY OWNERS' ACKNOWLEDGEMENT FORM {print name(s)] Of [print addressi have reviewed the plans for the proposed improvement or proposed use of the property located at also referred to as Land Use Application No. I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improvement plans and that the proposed neighbor's project or use requires Council approval. Owner Owner Date Date # 3901 RECEIVED JAN 17 2017 If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 10 71W OF ORONO days prior to the scheduled meeting date. ##rr* # *##**r#r* #k#* rk*r,rlr ##kf** rrR # *##*rrrr} ##* # *r#r*#r#irr *##* ###r*wr wr`*#rr s A r*qr###r*+►rrR # ###r*#+.,►#R#*** r,rti,##,tt* #+fir # *#r* *wrw##+nr ADJACENT PROPERTY OWNERS' ACKNOWLEDGEMENT FQ ��ze- � � 61) [print name(s)] [print address] have reviews a pl s for the proposed improvement or proposed use of the property located at 6 C' also referred to as Land Use Application No. I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of th ropedy or use but merely to confirm For the City Council that I (we) am (are) aware of the improvement sand t the proposed neighbor's project or use requires^' Council approval. Property Owner Date If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 10 days prior to the scheduled meeting date. lcl Variance Application - January 2017 # 9 0 1 Cmr OF ORONO Page 15 �/I ADJACENT PROPERTY OWNERS' ACKNOWLEDGEMENT FORM of _ y 3 4 U C-5 : R I� , L d ,,,) U..\(,L [print name(s)] [print address] have reviewed the plans for the proposed improvement or proposed use of the property located at Lt32 U Cw ag (A also referred to as Land Use Application No. I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improvement plans and that the proposed neighbor's project or use requires Council approval. Property ner Date a • r PropertyO er Date If you have any information that may assist the City in the review of this Land Use Application, please submit your comments to the Building & Zoning Office at least 10 days prior to the scheduled meeting date. ADJACENT PROPERTY OWNERS' ACKNOWLEDGEMENT FORM RECEIVED JAN 18 2017 CITY OF ORONO 3901 I (we) of y M print name($)] [print address] have reviewed the plans for the proposed improvement or proposed use of the property located at Lpapk 60 -Ave D also referred to as Land Use Application No. I (we) understand that in executing this acknowledgement, I (we) am (are) not asked to declare approval or disapproval of the property or use but merely to confirm for the City Council that I (we) am (are) aware of the improvement plans and that the proposed neighbor's project or use requires Council approval. of// Owner RECEIVED JAN 18 2017 CITY OF ORONO LIfyouave any information that may assist the City in the review of this Land Use n, please submit your comments to the Building & Zoning Office at lea days prior to the scheduled meeting date. If 31]9 ...................... ---- I ................ ........................................... 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RECEIVED JAN 1720i7 CITY OF ORONO Hennepi Provided By: Re: Bier Size; 350 ft Map Comments: 3111823t20018 THE BANK OF NEWYORK 4380 eth Avenue North Orono MN 55:356 County Locate & Notify Me nt and Rea! Estate Services RECEIVED CITY OF ORONO 0 120 240 480 ft For more infocmaUon €Mast: Henrsfp'rn County US ase 3DO Oth Strom South Minneapolis. MN 55487 gi&30o*hennWrws # 3 9 0 1 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Tuesday, February 21, 2017 6:30 o'clock p.m. 5. #17-3901 MICHAEL DEMENGE, 4380 SIXTH AVENUE NORTH, VARIANCE, 7:24 P.M. — 7:28 P.M. Michael Demenge, Applicant, was present. Curtis stated this property is located in the RR -IA, which requires a 100 -foot front yard setback. In the late 1990s, Hennepin County acquired a portion of this property in order to realign CSAH 6 and create a frontage cul-de-sac. The existing home on the property at that time met the front yard setback. The applicant is requesting a front yard setback variance in order to construct a second story addition over the existing home 76 feet from the front lot line where a 100 -foot setback is required. Planning Staff recommends approval of the setback variance. The setback variance and septic system variance will be considered by the City Council at their February 27 meeting. The setback variance is the only item that is before the Planning Commission at this time. Landgraver asked how future property owners are notified of the lack of a second septic site. Curtis stated she is not familiar with the process since it is a building official process. Curtis stated to her knowledge the primary site is proposed to be the future alternate site as well. Curtis stated to her understanding there is notification. Curtis stated she can make that part of the recommendations if the Planning Commission would like. Michael Demenge, Applicant, stated he has nothing further to add to Staff's report. Demenge stated his intent is to improve the current home for the neighborhood and the future owner. Chair Thiesse opened the public hearing at 7:27 p.m. There were no public comments regarding this application. Chair Thiesse closed the public hearing at 7:27 p.m. Thiesse commented the application is pretty straight forward. Schoenzeit moved, Lemke seconded, to recommend approval of Application No. 17-3901, Michael Demenge, 4380 Sixth Avenue North, granting of a variance. VOTE: Ayes 6, Nays 0. REQUEST FOR COUNCIL ACTION Department Approval: Administrator Reviewed Name Jeremy Barnhart MR Title Community Development Director DATE: February 27, 2017 ITEM NO: 10 Agenda Section: Planning Department Report Item Description: Development Process Review Committee recommendations Application Summary The Development Process Review Committee has met twice since the beginning of the year, and with the goal of reducing bureaucratic red -tape and unbeneficial processes, have recommended changes. Some of these changes are implementable immediately, and some changes require an amendment to the City Code. Most of the changes to city code require review by the Planning Commission and a public hearing. The staff report provided to the Planning Commission will include analysis in greater detail; the Council is asked to authorize assignment of staff resources to complete this review. Escrow agreements. The Committee noted than most communities they work in do not require a separate escrow agreement. Much of the message of an escrow agreement can be inserted into the building permit application. It is common for the escrow agreement to add time to the review process, chasing signatures, etc. Escrow agreements are stipulated in the City Code in the following sections: Section 58-77, to guarantee the completion of repairs to a septic system in order to obtain a certificate of compliance, to the benefit of a buyer. The escrow agreement is between the buyer and the seller. This section only applied to septic systems. Section 86-68, to guarantee the provision of an as -built survey, required for new buildings and additions to buildings Section 78-147, as a guarantee to completion of a site plan, though described as a "letter of credit or cash deposit". Staff suggests eliminating escrow agreements for projects that do not include a new building or an addition to a building (confined to principal structures, per the Building Official) immediately, revising 86-68 to eliminate the escrow agreement reference completely, and revising 78-147 pertaining to the guarantee for site plans. Staff does not suggest removing the protection between buyers and sellers, in section 58-77. Escrows. The Committee recommended removing the requirement of an escrow deposit. Staff does not recommend this change, because this is an effective tool in completing and maintaining erosion control issues and providing the as -built surveys and other documentation, as well as payment of pass-through engineering and legal fees, to the benefit of the general taxpayer. The Committee has suggested changes to the fee schedule, but recognize the appropriateness of waiting until the costs associated with the new permitting software are known. Escrow amounts and when required could be discussed at that time, as they are part of the fee schedule. Surveys. The Committee recommends modification to what is required in surveys, or at minimum, when surveys are required. To meet the Committee goals, Staff recommends amendment to section 86-68 which stipulates when a survey or site plan must be completed by a person registered by the state of Minnesota. Also, immediately, staff will revise the survey handout, and remove superfluous requirements. Wetland regulations. The Committee recommends the City's wetland management rules align with the Watershed district's. One of the main differences is the City requires an additional setback from the watershed's buffer. This additional setback is intended to allow people to walk in the area between the house and the wetland buffer area, without impacting the buffer. This will require a modification to the wetlands protection ordinance. Wetland delineation. The Committee also recommends modification of where and when a wetland delineation is required, to be more consistent with the watershed district. With authorization, this will be handled at the same time as the wetland regulations above. Permit forms. The Committee recommends modification of the permit forms, reducing the length to "one page". Most of the length can be attributed to information provided to the applicant, but staff will work to reduce the length of the document. This does not require Council authorization. Lot Line adjustments. In 2016, the City Council adopted an ordinance that allowed staff to certify a boundary line adjustment, but only if both lots met the lot area requirements of the district. Action Requested: Staff seeks authorization to commence the ordinances described above. List of Exhibits: Exhibit A. Summary of January and February meetings Council Exhibit A From: Denny Walsh To: Jeremy Barnhart; Andy Johnsrud; Ben Goodwin; Brad Maenner; Matt Johnson; Peter Lanpher; Victoria Seals; Will Haack Subject: RE: Development process review meeting Date: Sunday, January 22, 2017 4:47:07 PM Thanks for all who attended in person and who attended via phone, even though we did have audio difficulties. I believe we had a great start with firm direction given on where we want to go with this committee. Some of the issues & items we discussed & came up with were as follows: ---Timing issues on getting permits issued (7-10 days for other cities vs up to 6 weeks with Orono) This affects financing, construction coordination etc... This manifests itself thru staff inability to make decisions, checklist gaps... ---Permit applications from the other surrounding cities are all on 1 page. It sounded like we should be able to accomplish that as well. ---There are rules that Orono has that are more burdensome than the state, or the watershed etc... Let's get the rules back to where the experts have them (ie.. Watershed setbacks) ---Jeremy had said that April was the target month for the online process to get started. ---None of the builders could come up with any other cities that they need to sign escrow agreements with. ---We thought that if staff had more discretion on permits etc... that the process could be sped up. (Lot line adjustments...) ---This is a great opportunity to bring change that Orono has not seen in a generation. The known sentiment of OroNO needs to change. ---A good start would be also to have more of a happy client experience where staff & the front desk people have smiles and want to "help" the client achieve what they are trying to accomplish by visiting city hall. ACTION ITEMS: ---Jeremy was going to connect with Andy & Will offline to vet more of the permit process etc... ---Denny will put together a fee schedule item list to review. (see below) ---Everyone has different insights into the issues or insights into others proposals. Please be active DENNY FEE SCHEDULE ITEMS FOR YOUR CONSIDERATION ---Get rid of all the escrow requirements. ---Pg1 Variance Base fee of $700 seems high & Conditional Use Permit Charges $700 seem high ---Pg 2 Zoning Amendment Fee, Request to Amend Comp Plan fee & Subdivision Fees seem high. ---Pg 3 Vacation Fees $700 seem high, Easement creation fee $700 seems high, Proposed Public & Private road fees seem high $650 & $950 ---Pg 7 Building Permit Fees (Is this fee schedule typical, high or low?) ---Pg 8 Temp CO of $10,000. Seems very high ---Pg 15 Commercial Marina License. Have we been renewing these & collecting the fees? The goal is to have dialogue about all of this (Online or offline) prior to the Feb 16th meeting so we can move forward with some recommendations. Thanks again for all of your help & support!! Dennis Walsh Orono Mayor 612.414.5055 From: Jeremy Barnhart Sent: Thursday, January 19, 2017 1:01 PM To: Andy Johnsrud; Ben Goodwin; Brad Maenner; Denny Walsh; Matt Johnson; Peter Lanpher; Victoria Seals; Will Haack Subject: Development process review meeting Thank you for contributing to Orono' s process review committee. I am excited for the possibilities to improve our processes and your interaction with the City. One thing I did not mention, the next meeting is scheduled for February 16th, again at 9 am and at City Hall. Information will be distributed around February 13th Jeremy Barnhart, AICP Community Development Director Direct 952.249.4626 Planning & Zoning Office 952.249.4620 2750 Kelley Parkway, Orono, MN 55356 Website: www.ci.orono.mn.us From: Denny Walsh To: Jeremy Barnhart; Andy Johnsrud; Ben Goodwin; Brad Maenner; Matt Johnson; Peter Lanpher; Victoria Seals; Will Haack Subject: RE: Development process review committee information (2.16.2017 Notes) Date: Monday, February 20, 2017 9:20:58 PM Thanks everyone for attending the meeting on the Feb 16th meeting last week. This committee will bring some needed change to the City of Orono and we are in the front seat. Enclosed are my notes. If there is anything I am missing please let me know. Top Items: 1. Bring the wetland setbacks to where the MCWD has them. 2. Survey language needs to be changed in the ordinances in order to give staff more flexibility to determine what is needed on the survey depending on the issues at hand. 3. Escrow requirements can be deleted. The developments where the city needs protection should be able to live with an LOC. 4. Temp CO cost tied to % of house value? 5. Permit down to 1 page. 6. Fees for all the variances etc... should be less. More in line with what the surrounding cities charge. Jeremy said he will come up with recommendations. 7. Jeremy, Will & Andy will get together offline to discuss building permitting needs. A few items that will affect some of the above items. 1. OnLine permitting costs will need to get figured out. I look forward to the next meeting and hearing some of the recommendations from Jeremy. Thanks again for your participation. Dennis Walsh Orono Mayor 612.414.5055 From: Jeremy Barnhart Sent: Monday, February 13, 2017 2:31 PM To: Andy Johnsrud; Ben Goodwin; Brad Maenner; Denny Walsh; Matt Johnson; Peter Lanpher; Victoria Seals; Will Haack Subject: Development process review committee information Information for our meeting on Thursday, February 16th. See you all then. Jeremy Barnhart, AICP Community Development Director Direct 952.249.4626 Planning & Zoning Office 952.249.4620 2750 Kelley Parkway, Orono, MN 55356 Website: www.ci.orono.mn.us REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO: 11 Department Approval: Administrator Reviewed: Agenda Section: Name Jeremy Barnhart D9Z Planning Title Community Development Director Item Description: Online Permitting Software Application Summary Staff seeks Council authorization to select a vendor to provide online permitting services to residents and contractors. With a selection, staff will initiate talks to develop an implementation schedule. Background A major Council goals is to improve service to residents and contracts as part of the building and zoning activities. A well developed software system is seen as an opportunity to streamline our processes and enhance communication between the public and city staff. Over the last several months, staff has been soliciting information and quotes related to upgrade our permitting software to include the following services and features: ■ Online submittal of permits and land use applications ■ Online approval of certain permits (re -windows, doors, roof, plumbing, mechanical, etc.) ■ Submittal gatekeeping for permits and applications ■ Permit numbering and land use numbering system ■ Integrated property ownership records ■ Customizable reporting ■ Online status review for applicants Staff has research 8 different vendors and processes offering solutions to our on-line permitting needs, the top three are summarized in Exhibit A. These three were selected because they satisfied more of the goals identified by staff and the City Council. This system can be expanded to include permitting and tracking of all permits we offer, including public works, dog park, special events, etc. Online payment. All systems offer online payment, though none of the three works with our current system provider, PSN, without additional costs. With Council support, staff may review our needs with our current provider to determine if changes should be made. Ancillary equipment. To maximize the benefits of the system, it is envisioned that the city would purchase ipad tablets for the Building official and inspector. This will allow for real time inspection reporting, and eliminate the need to file paper inspection slips. Financial. The costs for the initial set-up would come from Improvement Equipment Outlay Fund. Ongoing costs would come from a budgeted line item, as Permit Works is budgeted now. A portion of the costs could be recouped through surcharges on permits, or a convenience charge via on-line payments. The balance of the fund on 1/1/2017 was $600,000. The projected balance at year end is $330,700. Recommendation. Of the three, full development staff viewed a demonstration of RT Vision and Citizen Serve. Both platforms provide the services needed, but staff was most comfortable with Citizen Serve. The feeling was Citizen Serve was a more mature system, was tailored to our needs, and had worked out the bugs in their system more completely over their experiences; there wasn't a lot of need to redesign. While Citizen Serve is more costly, it was recognized that cumulative effect additional costs would have, including the need for more than 6 permits. (The city offers 30+ permits/ applications, just in planning and building.) Action Requested: Staff recommends the hiring of Citizen Serve to provide online permitting services. List of Exhibits: Exhibit A. Online permitting summary Exhibit B. Citizen Serve Proposal Exhibit C. RT Vision proposal Exhibit D. IWorq proposal Company Local User General Online permitting Online Submittal with gatekeeper Incomplete permit view (Save in progress) User access to process Web based, real time inspections Online plan review compatible? Online Payment PSN Other Land Use Land Use application and reporting Code Enforcement Code enforcement tracking and reporting Building Building numbering and reporting Public Works Public Works permits Support Support/ Maintainence Permit forms # of reports included Addt cost per report Import existing permit works info Tied to GIS Data upload frequency Data Contact Uptime Costs Setup cost Annual Cost Update Discount applied Comments Council Exhibit A RT Vision Citizen Serve IworQ Hennepin County transportation Rogers Pope Cty, East Grand Forks, and North Branch Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes, configurable Yes Yes Yes Yes No, separate vendor (eplan software) Yes Yes, $500+ Yes Yes Yes No No +$5000 No VPS, Inovah, FIS, Offical Payments Authorize.net, Cybersource, ETS, CiviTek, etc. itransact, $500+ Yes Yes Yes, but like a building permit Not separate, but a form/ report Yes can be made Yes, but like a building permit Yes IYes IYes Yes IYes IYes Various costs Unlimited Unlimited 6 ($125/ hour additional) Unlimited 25 custom forms, permits, and letters ($100 a letter) 8 Unlimited Unlimited $875 per report for them to set up N/A N/A Yes will check on $ Yes Yes Yes, Arc Serve Yes, as frequently Yes Nightly Nightly Quarterly, Monthly+$500 10Gb storage 1MPS bandwidth No limit, no charge. Can implement a retention policy 100 GB file, 25 MP upload Marc Rood Ray Barker Steve Hulse occasional service interuptions 100% $ 15,500.00 $9,800 $ 2,250.00 $ 7,500.00 $14,400 (per user, assumes 8) $ 4,500.00 Free, overnight Free $ 4,500.00 none Includes Property Owner information, replaces permit works. Online tracking. Easily customizable. 14 years, core competency, 250 - 300 cities, 5,000 -state of Florida Cate�enserve Proposal for City of Orono Minnesota Prepared by Ray Barker 800.325.9818 x708 rav@citizenserve.com Council Exhibit B www.citizenserve.com 1.800.325.9818 Contents.................................................................................................... 2 CloudComputing...................................................................................... 3 Features.................................................................................................... 4 Permitting................................................................................................. 5 Plannging& Zoning................................................................................... 6 Code Enforcement....................................................................................7 Business Licensing.....................................................................................8 RequestTracking.......................................................................................9 Concierge Program.................................................................................10 StandardPricing......................................................................................11 Pricing for Orono, MN.............................................................................12 2 1 P a g e dtWenserve; With citizenserve° cloud computing you have access to fast, secure, leading edge technologies at a low cost. The citizenserve cloud was initially launched in 2002, and currently has processed over a billion transactions. Over the last 13 years the citizenserve cloud has had no data loss, no security breaches, and has maintained 99.9% system uptime. As citizens' expectations for online services continue to grow, state and local agencies are pressured to provide online services without a significant increase to their budget or IT staff. With the citizenserve cloud, get your constituents' online services up and running quickly while providing and easy-to-use solution for your staff. E -Government Statistics Percentage of municipalities that offer online license application and renewal: --I 78% Percentage of municipalities that offer online permit application: 67% Percentage of municipalities that report an increase in customer service as a result of their online service offerings: 86% Percentage of municipalities that report saving money as a result of their online service offerings: �643% Percentage of municipalities that report lack of IT staff as a harrier to providing online services: 46 Source: Norris, D., & Reddick, C. (2011). The Becfronrc Govemnaeni Surrey. Wishingion, DC: International ChylCounty M.anagementAssociaton. 31 Page citioenserve ) Citizenserve offers robust solutions filled with rich features in a user- friendly interface. All of our components, features, and services are included with every user subscription with no hidden fees. Through our Concierge Program you'll have all the help you need configuring, implementing, and using citizenserve. Give your citizens, contractors, and business owners access to your services 24-7 through the citizenserve device and browser independent online portal. A fully mobile solution provides your inspectors with the ability to access all system features and functions from the field using a tablet or laptop. Load your GIS layers such as zoning districts and parcel lines. View or look up your files or inspections due on a map. Create your own custom reports with the report writer or let our support engineers create reports for you at no additional costs. You can easily add pie -charts, bar -charts, and line graphs to your reports. 41 Page Lt We began using citizenserve in 2010, the internet based feature and customization were the initial selling points for our town; however, the service response and continuing improvements to the software has been the real key to the software.)4 -Town of Duck citizenserve) With citizenserve permitting software your contractors, architects, engineers, and property owners can apply for a permit, upload digital plans, and pay application fees online. Municipalities have reported online applications through the citizenserve portal making up more than 80% of total permit applications. Move to the citizenserve cloud Municipalities have reported online applications through the citizenserve portal making up more than 80% of total permit applications. 1[ Create customized workflow routes that mimic your plan review process and digitally track plan review status and comments. With the document markup tool measure distances, add comments, shapes and highlights to plans and documents. Custom rules will ensure permits are not issued without the required approvals. After construction begins inspections can be requested through the online portal, inspectors can enter inspection results directly from the field using a tablet or laptop. After the final inspection has been completed easily generate a certificate of occupancy that can be printed, emailed or downloaded by the applicant, contractor or property owner. 51 Page citizenserve) 81% 2'�"mw.t8e R = f)mrummf InaAw 4 F - C L] linps:/ttest.citizenwwe.com/Admin/WorkOrderpocuments w' : Nlaikup Diconc & LOT SURVEY 3871 DEXTER COURT (7f.pdf- Woody Rice A-1.1ion } A e Il A g C< 0 O Shapes 1M? 175% i ■�� � ,arc ;z . Vape Calmrs Veer a ttmmlxvs �mmm��s SM1ow/ M�tle .08 Ra.7MRW f/ i �P rs ro*.0 io- wer :a.ur . NRiWNlB ..nEn SS.Pi SB R pq n94 �/ W. � C. ��"— �. ttr • te a'4. ro.sa dx, citizenserve) 81% Citizenserve planning and zoning software completely automates the process of application, review, routing, resubmittals, and public notification. Applicants can submit applications, attach plan documents, and pay application fees through the online portal. Applications are automatically routed to the appropriate reviewers based on your workflow routes. Track due dates for public notice and legal advertisements based on the hearing dates you select. Build your plan review report by selecting comments from a custom library of review comments. Electronically comment on plans with the document markup tool by adding notes, highlights, and other annotations. Through a flexible and user-friendly interface, citizenserve helps keep your projects organized and on schedule. . ,_ c pnrpro.rN.f /�p. P.—t iLHNlxIm �+M' 1i� plfV farvR y fm- aaae I exw n®f�tt� uro nr. +� a�wa�f wiionif B �,�, mw.ea of ifs a...fw aawan wivan f.a�aa..fr.a If�.s� M cr+ loaf r„ if p ti.www.a M 3 ffs„�afyr� alnn�frtlM1 �. Mfffa' K�i]0�! Mna9V if q C�OYfwa Rw�Wafe.a arwN . af+aaYlf '� 61 Page C4 The online portal has really helped cut down on the daily phone calls asking for a status on projects, with the reporting functions we can accurately track our review timelines.3D -City of Lewiston citizenserve ) Citizenserve code enforcement software completely automates the process of opening cases, scheduling inspections, recording violations, and coordinating resolutions. Property ownership, inspection results, photos, notices, violations, and notes become an electronic record of each case. As a fully mobile solution, inspectors are notified of inspections due, can lookup property ownership information, add violations, take and attach photos, generate tickets or notices of violation, and schedule re - inspections all in the field from a tablet or laptop. �— v�C O11nq//tet.eitisenvsxecam/Admin/YJarLOrdcaOo<'uments �{ s citioenservee t,arm rKlomm,a I 71 Page it Citizenserve has made it possible for our officers to have access to records and the ability to enter case data in the field. This allows the officer to be accurate to the minute with code enforcement, keeping the officer in the field and not at a desk. �) -City of Boulder citizenserveie 1ES'f @EN�MILLVIs' SACPAMENTO BiB3R M Yrgmees fuys Nml Kavm'Y tarn ISM Iw Years aM MxMDfirewoM vM1n Xle miner rbesn'11ne llllll� source _ _ C: ur�k illlll�®_ ___ _ • i�� 8 Kel D an auum W oeiDlW r>mwaemroAob.lunp ane mens Auu Waw CNI1RGta hDSPoIO KB Q+ � u�Q iei'` r _ uc pmnE emu mmuEeer .waPmnOaa+ v/nenma txia/5 Ke ®g im mon _ s.lvrz pe Ka nuwn lonnagnpuu uartsrzuta tvxD xe �� ® Q sueNvn WL_58at.1PG I oemeery a lure xmM�a eonsrzwa tstlss Ke ®� � Q m.urMon WG_Kit l� IE AOmrvw urea .'ae FWneuv OIIIYtwa tlq]I KK ®8 ®'�" Man WG_Ae ON IFu m Jrlw ry .+ maeP 1— 01118011 1-- ®a ® IT ��Inio spe an W _ lvc NlnNmr xw KwrlOum aaits2ma 1, was KK ®� 71 Page it Citizenserve has made it possible for our officers to have access to records and the ability to enter case data in the field. This allows the officer to be accurate to the minute with code enforcement, keeping the officer in the field and not at a desk. �) -City of Boulder citizenserveie Citizenserve business licensing software automates the application, payment, review, and renewal of business licenses. Businesses can submit applications, upload copies of required documents and pay application fees through the citizenserve online portal. Create customizable deficiency checklists based on application types and quickly generate and email of Deficiency Notices. If an inspection is required before issuance, citizenserve can automatically notify your inspectors of pending applications and required inspections. Upon final approval, generate License Certificates and ID cards that can be mailed, emailed or downloaded from the online portal. When it comes time for renewal, create batch email or mail renewal notices quickly. Citizenserve can be configured to automatically calculate penalties and interest for late renewals. License holders can submit required documentation such as proof of identity and insurance verification through the online portal as part of their license renewal. citioenserve �® vrlMao 4 SOE Bg-OABWAYFV SOMEHWLI£ Mp tl1145 QEdtlkmr.H0.1WBi]Ol] a i ® M R ��^•�. wmw/e.Pe�t Move to the citizenserve cloud Municipalities have reported online applications through the citizenserve portal make up more than 85% total business license applications. 14 8 1 P a g e citizenserve 86% Citizenserve request tracking software automates the assignment, routing, and fulfillment of your citizens' requests. Your citizens can submit requests on your municipal website through the citizenserve online portal. With configurable automatic routing based on request type, appropriate staff will be notified and can respond to your citizens' requests immediately. Communicate with your citizens effectively and efficiently by using citizenserve's automatic notifications, automated letters, and email templates. ililllmii citioenserve a - 0G—.1 Ceu ■ M 6 8 = n51Y NOG4LE5 ST S4GHaN2NT0 GS503B CtMWEEMe91NFESTEO WITHNM HO ES. MICE. nNU RAFSHT. uiNa cunepcE is ENouck To kEFiEai EFwsi Haswnv cu�a sinksi,wi iw X1pwy gvew Fr.Nae.Y. +ameow mwo...,� ,�s+oerTffmE w,,.F.mr�,a..�caoNlxn�,.�e: 91 Page C4 After years of research and studying various case management programs, we have found citizenserve to be the most comprehensive and user friendly solution on the market. 1) -City of Sacramento citizenserve) Through our Concierge Program every user subscription comes with unlimited training and support at no additional cost. Your dedicated, certified support engineer and project manager will work with you to configure citizenserve to meet your needs. They will coordinate any other setup tasks such as data migration or system integration to ensure your success. When you need help our staff is available. Our certified support staff members are trained on all areas of citizenserve, and they will assist you with whatever you need. We guarantee response time of one hour or less on your high priority items; our average response time is fifteen minutes. For your standard requests, we will respond on the same business day, and our average response time is less than four hours. Lf When it comes to customer service and tech support the staff at citizenserve is at the top of my list ranking #1. 1 know they have many other users but when I contact them they make me feel like I am the only user with their personal, undivided attention. �) -Wood County GL We have been with citizenserve for a few years now and are very impressed with the level of service we receive and the speed of response. We would highly recommend them. )) -City of Athens (( My staff and I couldn't be happier. Citizenserve has been fantastic in getting us up to speed and helping us with changes to our new procedures. It's like dealing with good friends. }) -City of Oviedo 101 Page Concierge Program Statistics High Prioirty requests with response in 5 minutes or less: 55% High Prioirty requests resolved on the same day: 92% Average response time to High Prioirty requests: --�15 minutes citizenserve° Citizenserve pricing is based on the number of dedicated user subscriptions you need. Each of your citizenserve user subscriptions will have access all citizenserve components and features. Number of Users Annual Fee per User 11-24 $1,500 Service Fee per User Setup, Training and Implementation.............................................................................................................$600 ...................................................................................................................................................................................:......................................................................... Data Migration* varies Systems Integration* varies *Pricing for data migration and systems integrations will vary based on your requirements; our team will work with you to determine requirements and pricing. 111 Page dtWenserve The following quote has been prepared for you based on our understanding of your needs. User Subscriptions (8 users at $1,800 per user per $14,400 year) Setup, Configuration, and Training (8 users at $600 per $4,800 user) .............................................................................................................................................................................<............................................................. Building Permit Data Migration (Permit Works) $5,000 Payment processors* $0 Batch load of county parcel data and ongoing updates $0 Batch load of GIS data layers and ongoing updates $0 Total First Year Fees $24,200 ..........................................................................................................................................................................................:.................................................................. Each Additional Year Fees $14,400 *Authorize.net, CyberSource, ETS, Invoice Cloud, HP Convenience Pay Services, PayPal, Xpress Bill Pay CiviTek, or UniBank. Integration with Payment processor not on this list will incur a onetime charge of $5,000 121 Page dtWenserve Citizenserve.com Copyright © 2015 Online Solutions, LLC All Rights Reserved. Citizenserve° is a registered trademark of Online Solutions, LLC. No part of this document may be reproduced, stored in retrieval system, or transmitted, in any form, or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior consent of citizenserve.com. 13 1 Page citizenserve Council Exhibit C I 0 y S r m o Dn D D D n n j m D n 3 N p y 3 a Council Exhibit C I 0 y S r m o Dn D D D n n j m D n 3 N p y 3 m � d 3 m a 3 bJ: W y a C F,:7 d 9 a .. `o awg Si F v 0 Q o m 9 o 15 N m C 13� 8 5 N d 3 p a o m N B� m' N 6 pW ? T 0 O OO Oc n 2 ¢ 2 d G g A 0 2 n 0Nma. c c c II N {I� O °i DOf7 o m u o ,O m m m m je a� N N� $ o W 0 o m 8 Council Exhibit C I 0 y S r m o M a Permit & License Management KFTTSON ROSEAU LA#L 4P TH6 WOOOS MARSHALL reNwFwaa�ow � I RED W �- IhXE Iu POLK m �A 0 CLAY KOOCMUCHI ISG SAINT LOUIS CABS OTTER CR0W AITKIN CARLTON WING TAIL Il+d fthNiypp T13C1O MC}RRIS.CiN 5 WIFr LAC 'IKU o Quo a�iFPEwi K HENNE'IN = K I Mfl F:'SfY YELL06V MMCINFy- r KAW Is'.E EIE[Mh, RICE a hi lJl'� P� PIPE MAIiCRAY [L" TQNE .—'"" .++: E.UH 3s EELS OCK Noot IACKsawl PlIAOCTIP� Faale ULT EEE=a.awr. 4LM3TE0 nvt8 COOK OneGOv software automates your business processes associated with permits, licenses and internal form workflows in a paperless environment. C°°rityOnline Pen°"5 Permits, Licenses and Form Types Options ......,.P.,...M • Building • Land U s e • SSTS A Solution for Everyone • Inspections • Business License CitizenS are able to submit applications from any internet enabled device through an easy-to-use, guided interface. • Utility Applications and forms are conveniently completed online • Entrance with the progress easily tracked online through automatic email notification updates and personalized dashboards. • Transportation Agency Staff are able to immediately view new • Special Event applications with all form requirements complete to greatly • Complaints reduced turnaround time. With mobile access to information, • Tobacco License time can be used more efficiently for review and approval. The paperless benefits extend to work in the office by • Fireworks eliminating the need for staff to search through paper files • Conditional Use and manually collect date for reports. OneGov makes information more accessible for operational planning and • Internal Agency reporting. Forms Public OfficialS have real time search and report • Internal IT information at their fingertips to help in making analytical decisions impact the district Helpdesl< Tickets that agencies and constituents. Find out more by contacting sales ,rtvision.com or • And More! 320.632.0760. Council Exhibit D iwoe.�,,r ) sales@iworq.com (888) 655-1259 Orono Quote creation: 2/1/2017 2750 Kelley Parkway Orono, MN 55356 Prepared by: Steve Hulse 1. QUOTE Orono- hereafter known as "Customer", enters into the following Service Agreement with iWorQ Systems, "iWorQ", headquartered in Logan, UT. Customer will pay an annual fee for the services and a one-time setup fee detailed below: Population: 7,720 Community Development Applications and Services Package Price Billing Community Development Package $3,000.00 Annual - Available on any computer, tablet, or mobile device using Chrome browser - Code enforcement with OpenStreetMap - Permit Management with OpenStreetMap - Quarterly parcel upload - Contractor portal - Up to 25 custom fon-ns/permits/letters Citizen Engagement with Mobile App $1,500.00 Annual - Robust mobile apps for Android and iOS - Available on any computer, tablet or mobile device using Chrome browser - Web form/link for city website - Configurable fields for simple data entry - Citizen account creation and request tracking - Drive citizen satisfaction, streamline communication between citizens and city/county leadership, and reduce overhead costs with a self-service public portal - Tools for tracking internal and external requests - Robust reporting capabilities - Upload images and pdf files - Track request location with X,Y coordinates - Includes Premium Data Package for data storage and upload (25 Mb upload and 100 GB total file storage) ANNUAL TOTAL $4,500.00 Set up and data conversion $2,250.00 Once il iWor'L!l sales@iworq.com (888) 655-1259 Grand total due $6,750.00 1.1. Notes 1- Invoices for amount will be sent out 2 weeks after signature. Terms of the invoicing is Net 30 days. 2- Invoices may be prorated upon customer request. 3- This quote is provided at the customer's request and is good for 30 days. 4- This quote cannot be disclosed or used to compete with other companies. 2. ADDITIONAL SERVICES iWorQ provides additional applications and services that can be purchased as part of the Community Development solution. These can be added to the customer's annual cost, upon request. The services listed below may already be included in the quote in Section 1. Licensing — track business, animal, liquor, rental, and other license $3000 Annual types. Includes customized automated reminder letters and online renewal. Premium Data Package — 25 MB file upload size and 100 GB total $500 Annual storage Plans Review and Annotation — Requires premium data package to use. $500 Annual Draw and annotate on plans; save data in layers on plans; and place watermarks on plans. Onsite Backup — iWorQ will send a *.BAK on a scheduled basis to an $500 Annual FTP server maintained by the customer. Monthly Parcel Update — iWorQ will import an electronic file on a $500 Annual scheduled basis from a file stored on an FTP server maintained by the Customer. Interactive Voice Response (NR) — used by contractors to schedule $1000 Annual inspections via telephone. iTransact Card Processing — setup merchant account and gateway, so $500 Annual card payments can be received/recorded in iWorQ. Includes public portal and up to 5 customized forms/links on customer website for citizens and contractors to submit permit requests, license requests, and make payments. Additional letters/forms/permits $100 each Annual A project quote must be requested for any custom development outside of iWorQ existing features and functions. Project timelines, scope, and cost vary depending upon the request. iWorY sales@iworq.com (888) 655-1259 3. GUIDELINES 3.1 Getting started iWorQ will assign an account manager to your account to begin the setup and training process upon contract signature. Send the signed service agreement to iWorQ Systems: Email: sales@iworq.com Fax: 1 (866) 379-3243 Mailing address: Physical address: PO Box 3784 1125 W. 400. N. Suite 102 Logan, UT 84323 Logan, UT 84321 3.2 Billing information iWorQ will invoice Customer on an annual basis. Customer reserves the right to cancel service at any time by providing iWorQ a 30 -day written notice. 3.3 Data conversion As part of the project set up, iWorQ provides a data conversion service. This service consists of importing data, sent by the Customer, in an electronic (relational database) format. iWorQ provides contact information and an upload site were the electronic data can be sent. Additional costs apply for data that does not meet the criteria listed above. 4. SERVICES and SUPPORT 4.1 Data ownership All customer data remains the property of the customer. Customer can request data electronically or on disk, upon cancellation of Service Agreement. 4.2 FREE training iWorQ provides FREE training and support. iWorQ provides webinars, phone support, written manuals, web videos, documentation and help files. Training is available to any Customer with a login. 4.3 FREE updates All updates, bug fixes, and upgrades are FREE to the Customer. iWorQ is a web -based application. Customer only needs to login to get any updates to the applications. iWor',� -i sales@iworq.com (888) 655-1259 4.4 FREE support Customer support and training are FREE and available from 8:00 A.M. to 5:00 p.m. Mountain Standard Time. 4.5 FREE data back up iWorQ does back-ups twice weekly and offsite once weekly. 4.6 Proprietary letters/forms Letters and forms, including permits, certificates, or other documents must be owned by the customer and have a clear copyright. 4.7 Data upload and storage limits Standard data plan includes uploads of up to 3 MB per file and 10 GB total storage. iWorQ offers a premium data plan available for an additional annual cost. 5. SET-UP & BILLING INFORMATION 5.1 Implementation information Primary Contact(s Phone Cell Email 5.2 Billing information Billing Contact Phone Cell Email Billing Address City PO# Prefer to receive invoice by email?F—1 Ye❑ No State (if required) Tax exempt ID# Zip 6. SIGNATURE Signature of this Agreement is based on the understanding and acknowledgement of the terms and conditions stated within this Service Agreement. iWor'o' sales@iworq.com (888) 655-1259 (Phone) (Mobile) (Email) (Signature) (Print Name & Title) (Date) Is REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO: 12 Department Approval: Administrator Reviewed Name Jeremy Barnhart D5R Title Community Development Director Item Description: Authorization: Text Amendment Regarding CUP Repeal Agenda Section: Planning Department Report Application Summary The city code contains a provision that a group of neighbors can petition the City Council to hold a public hearing on the continuation of a conditional use permit, where the council may "continue the conditional use permit unchanged; approve a new permit with such additional conditions as may be necessary to protect health, safety or general welfare; or terminate the existing conditional use permit." It is the opinion of the City attorney that such a provision is not legal. If an entity operates under a Conditional Use Permit, they may continue to do so until they abandon the use, or are found to be violating the conditions of the approval. Sec. 78-921. - Review upon neighbors' petition. Conditional use permits shall not be subject to periodic council review for the purpose of change or revocation unless such a review is one of the conditions of the original permit or unless the actual land use is determined to be in violation of the terms of the permit; however, upon petition of 75 percent or more of the adjacent property owners (defined here as those whose property lies within 1,000 feet of the property subject to the conditional use permit), the council shall hold a public hearing on the continuation of the permit. The council shall determine, after such public hearing, whether the continuation of the conditional use in question is consistent with the health, safety and general welfare of the residents of the city. The council may, after such petition and hearing, continue the conditional use permit unchanged; approve a new permit with such additional conditions as may be necessary to protect health, safety or general welfare; or terminate the existing conditional use permit. Upon termination of a conditional use permit, the council may allow the former conditional use permit to continue for such period not in excess of one year as may be required to provide time to move or otherwise relocate in a zone where such use is permitted. (Code 1984, § 10.09(11)) Action Requested: Since this provision leads to a false opportunity, the Mayor has asked to repeal this provision. With authorization, the appropriate text amendment will be included in the March Planning Commission meeting. Department Approval: Name Ron Olson JW je Title Finance Director REQUEST FOR COUNCIL ACTION Administrator Reviewed: DR Item Description: 4t" Quarter Financial Report DATE: February 27, 2017 ITEM NO: 13 Agenda Section: City Administrator's Report 2016 General Fund budget to actual information is attached. This is for informational purposes and no action is required. COUNCIL ACTION REQUESTED: No action required. MEMORANDUM To: Mayor and Council From: Ron Olson, Finance Director Subject: Budget Update Date: February 27, 2017 Attachments: 1) Revenue Summary 2) Expenditure Summary 3) Revenue Detail 4) Expenditure Detail 5) Investment Listing The 4th quarter General Fund summaries are included with this memo. The summaries represent revenues and expenditures incurred through December 31St. Because we are still receiving and processing some transactions from 2016, the amounts should be considered preliminary. It is not anticipated that the amounts included in this report will change significantly prior to the closing of the year. Current projections have revenues 104.62% of budget and expenditures at 96.43% of budget. In net dollars, revenues are projected to exceed expenditures by $630,980. General Fund Revenues Attached with this memo are both the General fund revenue summary by category, and the revenue line item detail. Property taxes represent 52.1% of the total revenues and are the single most important revenue source. Current year property tax collection were 99.4% of budget. Delinquent taxes and interest that was collected during the year brings this revenue category to 100.8% of budget. Licenses and Permits finished the year at 103.2% of budget. While the Building Permit line item came in slightly under budget, this was more than offset by the Mechanical and Plumbing permit lines. Other Governmental Revenues finished the year at 116.8% of budget; a major portion of the overage is the result higher than anticipated Police State Aid. Charges for Service were at 105.6%. The primary reason for this are the construction related revenue lines (including pass thru charges) which were all over 100% of budget. These four revenue categories represent 96.1 % of the revenue budget. Other minor categories that were over 100% of budget are other Miscellaneous (136.0%) and Other Sources (167.2%). The only revenue category that did not exceed budget was Fine Revenue. This category only reached 90.7% of budget. The Fine Revenue category represents 1.2% of the total revenue budget. Investment interest will be at budget for the year. In real dollars, the City's investments earned a total of $187,515.10 in 2016. This compares to an amount of $173,123.41 in 2015. Interest earnings are allocated to each fund based on monthly fund balances. The amount allocated will be adjusted to reflect the market value of investments on 12/31/2016. A listing of investments at year end is included for your review. Expenditures The overall General Fund expenditure amounts are currently at 96.4% of budget. This figure is based on actual expenditures to date, with an estimated amount added for expenditures that have not yet been processed. Five departments are over their expenditure budgets and will require budget adjustments. At 128.48% of budget, the Special services department was significantly (27,268) over budget. However, this department is used to account for expenditures that are largely passed through to the parties that received the service. The offsetting revenue lines for Police Special Services and Engineering & Legal fees offset the expenditure overages. The Golf Course is over budget by $17,706 (111.6%); this overage is offset by higher than budgeted golf revenues for the year. Central Services exceed budget by $18,324 (107.5%). This is due to two main reasons. One is the Software Licensing line which was a new line item in the 2015 budget. It was created to account for changes in the way software companies license their products. These costs have increased dramatically over the last few years. The other line item is LOGIS Applications. In 2016 the City moved to a cloud based backup solution, which was not budgeted for in 2016. Law and Legal Services was over budget by $10,418 (110.2%). This is the result of higher than budgeted jail charges from Hennepin County and the need to use a conflict attorney to prosecute a couple of cases in 2016. The Park budget was $1,720 (101.59%) over budget for the year. This overage is in the maintenance area and is the result of the Council increased focus on parks over the past few years. All other departments were either at or below budgeted amounts. Budget adjustments for the departments that are over budget will be prepared for the Council's approval at the March 13th meeting. The overall expenditure budget will not be increased; the increases to the individual department budgets will be offset by budget reductions to other departmental budgets. Attachment 1 - Revenue Summary City of Orono Revenue Summary with Comparison to Budget For The 12 Months Ending December 31, 2016 Source September 30 2016 Budget Balance Percent Taxes 4,047,583 4,016,500 (31,083) 100.77% Licenses & Permits 484,580 469,650 (14,930) 103.18% Other Governmental 265,410 227,220 (38,190) 116.81% Charges for Service 2,847,850 2,696,300 (151,550) 105.62% Fines 86,651 95,500 8,849 90.73% Miscellaneous 1,550 1,500 (50) 103.33% Golf Course 188,181 138,000 (50,181) 136.36% Interest 36,000 35,000 (1,000) 102.86% Other Sources & Transfers 106,835 28,900 (77,935) 369.670o 8,064,640 7,708,570 (356,070) 104.62% Attachment 2 - Expenditure Summary City of Orono 2016 General Fund Summary 2016 Y -T -D Y -T -D Budget Dec 31,2016 Adjustments 12/31/2016 Balance Percent Mayor & Council 83,240 83,440 (267) 83,173 67 99.92% Administration 291,120 268,802 8,526 277,328 13,792 95.26% Elections 18,130 18,725 (1,736) 16,989 1,141 93.70% Assessing 180,000 86,000 75,831 161,831 18,169 89.91% Finance 322,320 315,955 (8,843) 307,112 15,208 95.28% Law/Legal Services 102,500 112,918 - 112,918 (10,418) 110.16% Central Services 244,470 268,394 (5,600) 262,794 (18,324) 107.50% Human Services 12,400 12,426 - 12,426 (26) 100.21% Police 4,076,850 3,831,268 35,017 3,866,285 210,565 94.84% Fire Protection Services 395,150 393,476 - 393,476 1,674 99.58% Building & Zoning 707,050 693,366 (6,128) 687,238 19,812 97.20% Engineering 20,000 9,893 - 9,893 10,108 49.46% Street Maintenance 493,830 466,777 - 466,777 27,053 94.52% Parks 108,120 109,840 - 109,840 (1,720) 101.59% Golf Course 152,640 170,346 - 170,346 (17,706) 111.60% Special Services 95,750 123,018 - 123,018 (27,268) 128.48% Special Projects -Contingencies 40,000 8,004 - 8,004 31,996 20.01% Transfers to Other Funds 365,000 - 365,000 365,000 - 100.00% Total General Fund Expenditures 7,708,570 6,972,648 461,800 7,434,448 274,122 96.44% CITY OF ORONO Attachment 3 - Revenue Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2016 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT TAXES 101-31010 CURRENT AD VALOREM TAXES 3,977,693.01 3,977,693.01 4,016,500.00 38,806.99 99.0 101-31020 DELINQUENT AD VALOREM TAXES 18,184.16 18,184.16 .00 ( 18,184.16) .0 101-31040 FISCAL DISPARITIES 34,805.10 34,805.10 .00 ( 34,805.10) .0 101-31050 PERSONAL PROPERTY TAX 14,898.77 14,898.77 .00 ( 14,898.77) .0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST -TAXES 2,001.74 2,001.74 .00 ( 2,001.74) .0 101-32180 TOTAL TAXES 4,047,582.78 4,047,582.78 4,016,500.00 ( 31,082.78) 100.8 LICENSES & PERMITS 101-32100 BUSINESS LICENSES 100.00 100.00 .00 ( 100.00) .0 101-32110 BEER & LIQUOR LICENSES 6,670.00 6,670.00 7,000.00 330.00 95.3 101-32120 CIGARETTE LICENSES 125.00 125.00 400.00 275.00 31.3 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES 1,080.00 1,080.00 1,100.00 20.00 98.2 101-32180 OTHER BUSINESS LICENSE/PERMIT 8,356.50 8,356.50 5,400.00 ( 2,956.50) 154.8 101-32240 DOG LICENSES 1,268.00 1,268.00 4,000.00 2,732.00 31.7 101-32510 BUILDING PERMITS 362,044.56 362,044.56 375,000.00 12,955.44 96.6 101-32520 ZONING PERMIT 4,928.77 4,928.77 1,750.00 ( 3,178.77) 281.6 101-32530 MECHANICAL/SEPTIC/OTHER 67,909.41 67,909.41 50,000.00 ( 17,909.41) 135.8 101-32590 PLUMBING PERMIT 32,098.07 32,098.07 25,000.00 ( 7,098.07) 128.4 TOTAL LICENSES & PERMITS 484,580.31 484,580.31 469,650.00 ( 14,930.31) 103.2 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT -OTHER .00 .00 .00 .00 .0 101-33410 HACA AID 474.43 474.43 .00 ( 474.43) .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID 217,056.18 217,056.18 200,000.00 ( 17,056.18) 108.5 101-33430 POLICE TRAINING REIMBURSEMENT 8,441.86 8,441.86 10,000.00 1,558.14 84.4 101-33440 MUNICIPAL STATE AID -STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID 7,219.00 7,219.00 7,220.00 1.00 100.0 101-33490 STATE GRANT -OTHER 15,552.75 15,552.75 10,000.00 ( 5,552.75) 155.5 101-33610 COUNTY GRANT -RECYCLING .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS 16,666.00 16,666.00 .00 ( 16,666.00) .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 265,410.22 265,410.22 227,220.00 ( 38,190.22) 116.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2017 12:07PM PAGE: 1 CITY OF ORONO Attachment 3 - Revenue Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2016 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 101-34210 GENERAL TAXABLE SALES/SERVICE 101-34220 ASSESSMENTS SEARCHES 101-34230 FILING FEES-ELECTIONS/PLATS 101-34410 PLAN CHECK/SITE EXAM FEES 101-34420 COND USE -VARIANCE -DEV FEES 101-34430 ENGINEERING & LEGAL FEES 101-34440 BLDG PERMITS -MAIL IN FEES 101-34450 ON-SITE SEPTIC PROGRAM FEES 101-34460 COOP AGREEMENT -INSPECTION 101-34610 COOP AGREEMENT -POLICE 101-34620 COOP AGREEMENT -ANIMAL CONTROL 101-34630 POLICE SPECIAL SERVICES 101-34640 FALSE ALARM FEES 101-34650 POLICE REPORTS 101-34670 POLICE RESERVE RECEIPTS 101-34680 EXPLORERS PROGRAM 101-34781 OFF LEASH ANNUAL PASS 101-34810 COOP AGREEMENT -PUBLIC WORKS 101-34815 INTERDEPARTMENTAL SERVICES -PW 101-34820 RECYCLING PROGRAM FEES 1 &I" 9:11 -.;k9[o1:w FINES 101-35104 OTHER FINES 101-35105 ADMIN CITATIONS 101-35400 COURT FINES 101-35410 DRUG TASK FORCE 101-35420 DOG IMPOUND FEES 101-35620 ADMINISTRATIVE 30% SHARE TOTAL FINES FOR ADMINISTRATION USE ONLY 85,300.00 85,300.00 80,000.00 ( 5,300.00) 106.6 ( 4,525.60) ( 4,525.60) 1,000.00 5,525.60 (452.6) 380.00 380.00 300.00 ( 80.00) 126.7 12,510.00 12,510.00 4,000.00 ( 8,510.00) 312.8 215,943.29 215,943.29 175,000.00 ( 40,943.29) 123.4 47,775.00 47,775.00 35,000.00 ( 12,775.00) 136.5 89,804.78 89,804.78 35,000.00 ( 54,804.78) 256.6 1,534.91 1,534.91 700.00 ( 834.91) 219.3 44,550.00 44,550.00 44,500.00 ( 50.00) 100.1 27,128.43 27,128.43 15,000.00 ( 12,128.43) 180.9 2,234,099.27 2,234,099.27 2,222,500.00 ( 11,599.27) 100.5 .00 .00 .00 .00 .0 84,156.10 84,156.10 75,000.00 ( 9,156.10) 112.2 1,425.00 1,425.00 4,000.00 2,575.00 35.6 1,122.25 1,122.25 800.00 ( 322.25) 140.3 350.00 350.00 500.00 150.00 70.0 1,059.00 1,059.00 .00 ( 1,059.00) .0 130.00 130.00 .00 ( 130.00) .0 5,108.14 5,108.14 3,000.00 ( 2,108.14) 170.3 .00 .00 .00 .00 .0 .00 .00 .00 .00 .0 2,847,850.57 2,847,850.57 2,696,300.00 ( 151,550.57) 105.6 .00 .00 .00 .00 .0 7,886.58 7,886.58 15,000.00 7,113.42 52.6 78,704.74 78,704.74 80,000.00 1,295.26 98.4 .00 .00 .00 .00 .0 60.00 60.00 500.00 440.00 12.0 .00 .00 .00 .00 .0 86,651.32 86,651.32 95,500.00 8,848.68 90.7 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2017 12:07PM PAGE:2 CITY OF ORONO Attachment 3 - Revenue Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2016 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT MISCELLANEOUS 101-37699 UTILITY PENALTIES 1,550.00 1,550.00 1,500.00 ( 50.00) 103.3 101-37910 GREEN FEES 108,274.65 108,274.65 90,000.00 ( 18,274.65) 120.3 101-37920 RENTAL -GOLF CARTS & CLUB 52,759.50 52,759.50 32,000.00 ( 20,759.50) 164.9 101-37930 BEER SALES 7,616.00 7,616.00 7,000.00 ( 616.00) 108.8 101-37935 POP SALES 4,131.50 4,131.50 3,200.00 ( 931.50) 129.1 101-37940 CONCESSIONS -TAXABLE 2,554.39 2,554.39 2,100.00 ( 454.39) 121.6 101-37950 CONCESSIONS -NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES 1,426.50 1,426.50 1,700.00 273.50 83.9 101-37970 PRO SHOP -TAXABLE 512.98 512.98 1,000.00 487.02 51.3 101-37980 PRO SHOP -NONTAXABLE 1,093.00 1,093.00 1,000.00 ( 93.00) 109.3 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS 9,863.65 9,863.65 .00 ( 9,863.65) .0 101-37999 CASH OVER/SHORT ( 51.00) ( 51.00) .00 51.00 .0 TOTAL MISCELLANEOUS 189,731.17 189,731.17 139,500.00 ( 50,231.17) 136.0 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 35,000.00 35,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST -NOW ACCOUNT 396.33 396.33 500.00 103.67 79.3 101-39610 MISCELLANEOUS REVENUE 24,331.81 24,331.81 3,000.00 ( 21,331.81) 811.1 101-39620 RENT INCOME 5,850.00 5,850.00 5,400.00 ( 450.00) 108.3 101-39630 CONTRIBUTIONS & DONATIONS 1,470.00 1,470.00 .00 ( 1,470.00) .0 101-39640 REFUNDS & REIMBURSEMENTS 6,698.54 6,698.54 .00 ( 6,698.54) .0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND 24,503.88 24,503.88 .00 ( 24,503.88) .0 101-39680 SALE OF EQUIPMENT 43,584.14 43,584.14 20,000.00 ( 23,584.14) 217.9 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 106,834.70 106,834.70 63,900.00 ( 42,934.70) 167.2 TOTAL FUND REVENUE 8,028,641.07 8,028,641.07 7,708,570.00 ( 320,071.07) 104.2 NET REVENUE OVER EXPENDITURES 8,028,641.07 8,028,641.07 7,708,570.00 ( 320,071.07) 104.2 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2017 12:07PM PAGE:3 City of Orono 2016 Line Item Budget Mayor & Council Attachment 4 - Expenditure Detail City Council Total 83,240 83,173 67 99.92% Page 1 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-41110-101 101 Full -Time Employees Regular 18,200 18,200 (0) 100.00% 101-41110-122 122 FICA 1,390 1,392 (2) 100.16% 101-41110-151 151 Worker's Comp Insurance Prem 50 50 0 100.00% Total Personal Services 19,640 19,642 (2) 100.01% Other Expenses 101-41110-433 433 Memberships 62,100 62,198 (98) 100.16% 101-41110-437 437 Training & Development 500 0 500 0.00% 101-41110-439 439 Meeting Expenses 1,000 1,332 (332) 133.22% 101-41110-489 489 Other Miscellaneous Charges 0 0 0 N/A Total Other Expenses 63,600 63,530 70 99.89% City Council Total 83,240 83,173 67 99.92% Page 1 City of Orono 2016 Line Item Budget Administration Attachment 4 - Expenditure Detail Page 2 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-41300-101 101 Full -Time Employees Regular 192,350 183,144 9,206 95.21% 101-41300-102 102 Full -Time Employees Overtime 1,300 1,098 202 84.50% 101-41300-103 103 Part -Time Employees 0 0 0 N/A 101-41300-104 104 Temporary Employees Regular 10,500 9,171 1,330 87.34% 101-41300-121 121 PERA 14,520 13,826 694 95.22% 101-41300-122 122 FICA 15,620 14,086 1,534 90.18% 101-41300-135 135 City Benefit Contribution 37,020 37,021 (1) 100.00% 101-41300-142 142 Unemployment Benefit Payments 0 0 0 N/A 101-41300-151 151 Worker's Comp Insurance Prem 1,210 1,210 0 100.00% Total Personal Services 272,520 259,555 12,965 95.24% Supplies & Maintenance 101-41300-208 208 Books & Periodicals 300 44 256 14.73% Total Supplies & Maintenance 300 44 256 14.73% Professional Services 101-41300-319 319 Professional Services 6,000 5,245 755 87.42% Total Professional Serivices 6,000 5,245 755 87.42% Page 2 City of Orono 2016 Line Item Budget Administration cont. Attachment 4 - Expenditure Detail Page 3 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Other Expenses 101-41300-331 331 Travel Expenses 4,000 3,600 400 90.00% 101-41300-340 340 General Advertising 0 0 0 N/A 101-41300-433 433 Memberships 1,300 1,338 (38) 102.92% 101-41300-437 437 Training & Development 3,500 4,338 (838) 123.94% 101-41300-439 439 Meeting Expenses 500 553 (53) 110.56% 101-41300-489 489 Other Miscellaneous Charges 3,000 2,661 339 88.70% Total Other Expenses 12,300 12,490 (190) 101.54% Administration Total 291,120 277,334 13,786 95.26% Page 3 City of Orono 2016 Line Item Budget Elections Attachment 4 - Expenditure Detail Elections Total 18,130 16,989 1,141 93.70% Page 4 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-41410-102 102 Full -Time Employees Overtime 1,000 0 1,000 0.00% 101-41410-104 104 Temporary Employees Regular 11,800 12,330 (530) 104.49% 101-41410-121 121 PERA 80 0 80 0.00% 101-41410-122 122 FICA 80 84 (4) 105.43% Total Personal Services 12,960 12,414 546 95.79% Supplies & Maintenance 101-41410-208 208 Books & Periodicals 0 0 0 N/A 101-41410-221 221 Equipment Parts & Accessories 2,200 2,027 173 92.14% 101-41410-240 240 Small Tools and Minor Equip 300 281 19 93.77% Total Supplies & Maintenance 2,500 2,308 192 92.33% Other Expenses 101-41410-319 319 Professional Services 0 0 0 N/A 101-41410-322 322 Postage 800 1,328 (528) 165.99% 101-41410-331 331 Travel Expenses 100 89 11 89.45% 101-41410-340 340 General Advertising 220 325 (105) 147.59% 101-41410-412 412 Building Rentals 0 0 0 N/A 101-41410-415 415 Other Equipment Rentals 0 0 0 N/A 101-41410-437 437 Training & Development 100 0 100 0.00% 101-41410-439 439 Meeting Expenses 600 36 564 6.06% 101-41410-489 489 Other Miscellaneous Charges 850 488 362 57.41% Total Other Expenses 2,670 2,266 404 84.88% Elections Total 18,130 16,989 1,141 93.70% Page 4 City of Orono 2016 Line Item Budget Assessing Assessing Services 101-41550-302 302 Assessing Services Total Assessing Service Assessing Total 2016 Budget Adjusted Y -T -D Dec 31,2016 Balance Percent 180,000 161,831 18,169 89.91% 180,000 161,831 18,169 89.91% 180,000 161,831 18,169 89.91% Page 5 Attachment 4 - Expenditure Detail City of Orono 2016 Line Item Budget Finance Department Attachment 4 - Expenditure Detail Finance Total 322,320 307,112 15,742 95.28% Page 6 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-41500-101 101 Full -Time Employees Regular 211,380 208,840 2,540 98.80% 101-41500-102 102 Full -Time Employees Overtime 200 0 200 0.00% 101-41500-103 103 Part -Time Employees 21,400 19,497 1,903 91.11% 101-41500-104 104 Temporary Employees Regular 0 0 0 N/A 101-41500-121 121 PERA 17,030 17,040 525 100.06% 101-41500-122 122 FICA 17,370 16,594 776 95.53% 101-41500-135 135 City Benefit Contribution 52,080 40,364 11,716 77.50% 101-41500-151 151 Worker's Comp Insurance Prem 1,330 1,330 0 100.00% Total Personal Services 320,790 303,665 17,660 94.66% Supplies & Maintenance 101-41500-208 208 Books & Periodicals 0 0 0 N/A Total Supplies & Maintenance 0 0 0 N/A Professional Services 101-41500-301 301 Auditing and Acct'g Services 0 0 0 N/A Total Professional Services 0 0 0 N/A Other Expenses 101-41500-331 331 Travel Expenses 200 0 200 0.00% 101-41500-433 433 Memberships 330 325 5 98.48% 101-41500-437 437 Training & Development 1,000 3,123 (2,123) 312.29% Total Other Expenses 1,530 3,448 (1,918) 225.35% Finance Total 322,320 307,112 15,742 95.28% Page 6 City of Orono 2016 Line Item Budget Law/Legal Services 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent Law/Legal Services Total 102,500 112,918 (10,418) 110.16% Page 7 Professional Services 101-41600-305 305 Legal -Retainer 0 0 0 N/A 101-41600-306 306 Legal -Prosecution 38,500 42,478 (3,978) 110.33% 101-41600-307 307 Legal -Consulting 50,000 51,793 (1,793) 103.59% 101-41600-308 308 Code Enforcement 4,000 1,999 2,001 49.98% 101-41600-309 309 Jail Charges 10,000 16,648 (6,648) 166.48% Total Professional Services 102,500 112,918 (10,418) 110.16% Law/Legal Services Total 102,500 112,918 (10,418) 110.16% Page 7 City of Orono 2016 Line Item Budget Central Services Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 14,570 Supplies & Maintenance 101-41900-201 201 Office supplies 101-41900-221 221 Equipment Parts & Accessories 101-41900-223 223 Bldg/Grounds Maint. Supplies 101-41900-401 401 Repairs/Maint-Office Equip 101-41900-403 403 Repairs/Maint-Misc. Equip 101-41900-404 404 Repairs/Maint-Bldgs/Grounds 101-41900-407 407 Janitorial Services 101-41900-416 416 Software Licensing Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 14,570 11,642 2,928 79.91% 3,000 970 2,030 32.33% 3,500 2,520 980 71.99% 16,000 9,949 6,051 62.18% 700 3,302 (2,602) 471.77% 15,000 20,699 (5,699) 137.99% 19,000 17,171 1,829 90.37% 12,000 21,385 (9,385) 178.21% Total Supplies & Maintenance 83,770 87,638 (3,868) 104.62% Total Professional Services 32,000 46,501 (14,501) 145.32% Professional Services Insurances 101-41900-361 361 General Liability Ins 101-41900-301 301 Auditing and Acct'g Services 20,000 20,000 0 100.00% 101-41900-310 310 LOGIS-Applications 0 9,800 (9,800) N/A 101-41900-311 311 Data Processing Communication 0 0 0 N/A 101-41900-319 319 Professional Services 12,000 16,701 (4,701) 139.18% 101-41900-370 370 Insurance Agent of Record 0 0 0 N/A Total Professional Services 32,000 46,501 (14,501) 145.32% 10,000 10,000 Insurances 101-41900-361 361 General Liability Ins 101-41900-362 362 Umbrella Liability Ins 101-41900-363 363 Bonds Insurance 101-41900-365 365 Boiler & Machinery Ins 101-41900-366 366 Property Insurance 101-41900-367 367 Equipment Floaters Ins 101-41900-368 368 Automotive Insurance 10,000 10,000 0 100.00% 5,000 5,000 0 100.00% 200 200 0 100.00% 1,300 1,300 0 100.00% 5,000 5,000 0 100.00% 1,300 1,300 0 100.00% 7,400 7,400 0 100.00% Total Insurances 30,200 30,200 0 100.00% Page 8 City of Orono 2016 Line Item Budget Central Services cont. Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Central Services Total 244,470 262,794 (18,324) 107.50% Page 9 Attachment 4 - Expenditure Detail Other Expenses 101-41900-312 312 Bank Fees 4,000 6,181 (2,181) 154.53% 101-41900-321 321 Telephone 8,000 8,743 (743) 109.29% 101-41900-322 322 Postage 11,000 10,412 588 94.65% 101-41900-329 329 Internet/Other Communications 8,000 6,873 1,127 85.91% 101-41900-352 352 Printing & Publishing 15,000 15,373 (373) 102.49% 101-41900-381 381 Gas & Electric 29,000 29,757 (757) 102.61% 101-41900-382 382 Water Utilities 2,500 4,111 (1,611) 164.44% 101-41900-413 413 Office Equipment Rental 20,000 16,685 3,315 83.42% 101-41900-440 440 Special Equipment Replacement 0 11 (11) N/A 101-41900-489 489 Other Miscellaneous Charges 1,000 307 693 30.75% Total Other Expenses 98,500 98,454 46 99.95% Capital Outlay 101-41900-512 512 Spec Assmts on Land & Int 0 0 0 N/A 101-41900-750 750 Interest on Special Assmnts 0 0 0 N/A Total Capital Outlay 0 0 0 N/A Central Services Total 244,470 262,794 (18,324) 107.50% Page 9 Attachment 4 - Expenditure Detail City of Orono 2016 Line Item Budget Human Services Other Expenses 101-41800-490 490 Contributions to Civic Org's Total Other Expenses Human Services Total Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 12,400 12,426 (26) 100.21% 12,400 12,426 (26) 100.21% 12,400 12,426 (26) 100.21% Page 10 Attachment 4 - Expenditure Detail City of Orono 2016 Line Item Budget Police Department Total Personal Services Personal Services 101-42110-101 101 Full -Time Employees Regular 101-42110-102 102 Full -Time Employees Overtime 101-42110-103 103 Part -Time Employees 101-42110-104 104 Temporary Employees Regular 101-42110-121 121 PERA 101-42110-122 122 FICA 101-42110-135 135 City Benefit Contribution 101-42110-142 142 Unemployment Benefit Payments 101-42110-151 151 Worker's Comp Insurance Prem Total Personal Services Total Supplies & Maintenance Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 2,315,280 Supplies & Maintenance 101-42110-201 201 Office supplies 101-42110-208 208 Books & Periodicals 101-42110-212 212 Motor Fuels & Lubricants 101-42110-221 221 Equipment Parts & Accessories 101-42110-223 223 Bldg/Grounds Maint. Supplies 101-42110-226 226 Clothing & personal equipment 101-42110-228 228 Training Supplies 101-42110-229 229 Explorers Program expenses 101-42110-240 240 Small Tools and Minor Equip 101-42110-401 401 Repairs/Maint-Office Equip 101-42110-402 402 Repairs/Maint-Auto Equip 101-42110-403 403 Repairs/Maint-Misc. Equip 101-42110-404 404 Repairs/Maint-Bldgs/Grounds 101-42110-407 407 Janitorial Services 101-42110-416 416 Software Licensing Total Supplies & Maintenance Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 2,315,280 2,280,295 34,985 98.49% 50,000 21,890 28,110 43.78% 53,000 71,090 (18,090) 134.13% 0 0 0 N/A 359,730 362,096 (2,366) 100.66% 46,000 44,316 1,684 96.34% 401,580 349,752 51,828 87.09% 0 2,914 (2,914) N/A 70,830 70,830 0 100.00% 3,296,420 3,203,183 93,237 97.17% 15,000 7,122 7,878 47.48% 1,000 0 1,000 0.00% 115,000 69,913 45,087 60.79% 6,000 4,657 1,343 77.62% 1,300 393 907 30.20% 25,000 31,783 (6,783) 127.13% 16,000 15,951 49 99.69% 4,000 3,562 438 89.05% 6,000 1,839 4,161 30.64% 5,000 6,228 (1,228) 124.55% 50,000 35,529 14,471 71.06% 8,000 4,597 3,403 57.46% 6,500 7,219 (719) 111.07% 15,000 12,434 2,566 82.89% 10,000 16,651 (6,651) 166.51% 283,800 217,876 65,924 76.77% Page 11 Attachment 4 - Expenditure Detail City of Orono 2016 Line Item Budget Police Department cont. Total Professional Services Professional Services 101-42110-304 304 Engineering -Consulting 101-42110-307 307 Legal -Consulting 101-42110-310 310 LOGIS-Applications 101-42110-311 311 Data Processing Communication 101-42110-317 317 Animal Care 101-42110-319 319 Professional Services 101-42110-370 370 Insurance Agent of Record Total Professional Services Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 0 0 Insurances 101-42110-361 361 General Liability Ins 101-42110-362 362 Umbrella Liability Ins 101-42110-366 366 Property Insurance 101-42110-367 367 Equipment Floaters Ins 101-42110-368 368 Automotive Insurance 101-42110-379 379 Insurance Deductibles Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 0 0 0 N/A 8,000 7,301 700 91.26% 82,250 73,184 9,066 88.98% 5,000 4,947 53 98.94% 1,000 424 576 42.41% 14,500 12,596 1,904 86.87% 0 0 0 N/A 110,750 98,451 12,299 88.90% 35,000 35,000 0 100.00% 10,000 10,000 0 100.00% 1,000 1,000 0 100.00% 0 0 0 N/A 9,000 9,000 0 100.00% 0 0 0 N/A Total Insurances 55,000 55,000 0 100.00% Page 12 City of Orono 2016 Line Item Budget Police Department cont. Total Other Expenses Other Expenses 101-42110-321 321 Telephone 101-42110-322 322 Postage 101-42110-329 329 Internet/Other Communications 101-42110-331 331 Travel Expenses 101-42110-340 340 General Advertising 101-42110-352 352 Printing & Publishing 101-42110-381 381 Gas & Electric 101-42110-382 382 Water Utilities 101-42110-413 413 Office Equipment Rental 101-42110-414 414 EDP/Communications Equip Rent 101-42110-433 433 Memberships 101-42110-436 436 Towing Charges 101-42110-437 437 Training & Development 101-42110-439 439 Meeting Expenses 101-42110-440 440 Special Equipment Replacement 101-42110-441 441 Licenses & Taxes 101-42110-489 489 Other Miscellaneous Charges Total Other Expenses Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 23,230 21,229 Capital Outlay 101-42110-550 550 Automotive Equipment 101-42110-560 560 Furniture and Fixtures 101-42110-570 570 Office Equip and Furnishings 101-42110-575 575 IT Hardware & Applications 101-42110-580 580 Other Equipment Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 23,230 21,229 2,001 91.38% 1,200 1,099 101 91.60% 6,100 5,893 207 96.61% 250 580 (330) 232.19% 0 290 (290) N/A 1,800 2,220 (420) 123.32% 20,000 18,100 1,900 90.50% 1,200 1,405 (205) 117.06% 2,800 4,133 (1,333) 147.62% 20,000 23,211 (3,211) 116.06% 5,500 3,000 2,500 54.54% 0 157 (157) N/A 35,000 27,104 7,896 77.44% 2,500 2,395 105 95.81% 5,000 5,164 (164) 103.28% 1,300 3,282 (1,982) 252.48% 3,000 1,222 1,778 40.73% 128,880 120,485 8,395 93.49% 151,000 145,814 5,186 96.57% 0 0 0 N/A 7,000 0 7,000 0.00% 23,000 5,378 17,622 23.38% 21,000 20,098 902 95.70% Total Capital Outlay 202,000 171,290 30,710 84.80% Police Total 4,076,850 3,866,285 210,565 94.84% Page 13 City of Orono 2016 Line Item Budget Fire Protection Services Attachment 4 - Expenditure Detail Page 14 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Professional Services 101-42260-318 318 Fire Services 395,150 393,476 1,674 99.58% 101-42260-319 319 Professional Services 0 0 0 N/A Total Professional Services 395,150 393,476 1,674 99.58% Fire Protection Services Total 395,150 393,476 1,674 99.58% Page 14 Total Personal Services 577,800 569,598 8,202 98.58% Supplies & Maintenance Attachment 4 - Expenditure Detail 208 Books & Periodicals City of Orono 142 458 23.67% 101-42400-212 212 Motor Fuels & Lubricants 2016 Line Item Budget 1,500 0 100.00% 101-42400-221 221 Building & Zoning 0 22 (22) N/A 101-42400-226 226 Clothing & personal equipment 0 Adjusted (50) N/A 101-42400-240 240 Small Tools and Minor Equip 2016 Y -T -D 0 N/A 101-42400-402 402 Repairs/Maint-Auto Equip Budget Dec 31,2016 Balance Percent 101-42400-403 Personal Services Repairs/Maint-Misc. Equip 0 0 0 101-42400-101 101 Full -Time Employees Regular 435,010 446,281 (11,271) 102.59% 101-42400-102 102 Full -Time Employees Overtime 200 379 (179) 189.51% 101-42400-103 103 Part -Time Employees 0 0 0 N/A 101-42400-104 104 Temporary Employees Regular 0 0 0 N/A 101-42400-121 121 PERA 32,640 33,253 (613) 101.88% 101-42400-122 122 FICA 33,290 34,118 (828) 102.49% 101-42400-135 135 City Benefit Contribution 74,040 52,947 21,093 71.51% 101-42400-142 142 Unemployment Benefit Payments 0 0 0 N/A 101-42400-151 151 Worker's Comp Insurance Prem 2,620 2,620 0 100.00% Total Personal Services 577,800 569,598 8,202 98.58% Page 15 Supplies & Maintenance 101-42400-208 208 Books & Periodicals 600 142 458 23.67% 101-42400-212 212 Motor Fuels & Lubricants 1,500 1,500 0 100.00% 101-42400-221 221 Equipment Parts & Accessories 0 22 (22) N/A 101-42400-226 226 Clothing & personal equipment 0 50 (50) N/A 101-42400-240 240 Small Tools and Minor Equip 0 0 0 N/A 101-42400-402 402 Repairs/Maint-Auto Equip 1,000 0 1,000 0.00% 101-42400-403 403 Repairs/Maint-Misc. Equip 0 0 0 N/A Total Supplies & Maintenance 3,100 1,714 1,386 55.30% Professional Services 101-42400-304 304 Engineering -Consulting 2,500 0 2,500 0.00% 101-42400-307 307 Legal -Consulting 16,000 24,864 (8,864) 155.40% 101-42400-310 310 Inspection Services 100,000 85,065 14,935 85.07% 101-42400-319 319 Professional Services 2,500 2,470 30 98.80% Total Professional Services 121,000 112,399 8,602 92.89% Page 15 City of Orono 2016 Line Item Budget Building & Zoning cont. Total Other Expenses 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent 1,500 Other Expenses 101-42400-331 331 Travel Expenses 101-42400-340 340 General Advertising 101-42400-415 415 Other Equipment Rentals 101-42400-433 433 Memberships 101-42400-437 437 Training & Development 101-42400-439 439 Meeting Expenses 101-42400-441 441 Licenses & Taxes Total Other Expenses 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent 1,500 468 1,032 31.18% 0 0 0 N/A 0 0 0 N/A 750 875 (125) 116.67% 2,000 2,013 (13) 100.63% 750 139 611 18.56% 150 32 118 21.33% 5,150 3,526 1,624 68.47% Building & Zoning Total 707,050 687,238 19,812 97.20% Page 16 City of Orono 2016 Line Item Budget Engineering Attachment 4 - Expenditure Detail Page 17 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Professional Services 101-43170-303 303 Engineering -Retainer 0 0 0 N/A 101-43170-304 304 Engineering -Consulting 20,000 9,893 10,108 49.46% Total Professional Services 20,000 9,893 10,108 49.46% Engineering Total 20,000 9,893 10,108 49.46% Page 17 City of Orono 2016 Line Item Budget Public Works Department Attachment 4 - Expenditure Detail Page 18 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-43000-101 101 Full -Time Employees Regular 187,680 185,598 2,082 98.89% 101-43000-102 102 Full -Time Employees Overtime 11,000 11,228 (228) 102.07% 101-43000-121 121 PERA 14,900 14,496 404 97.29% 101-43000-122 122 FICA 15,200 14,195 1,005 93.39% 101-43000-135 135 City Benefit Contribution 48,090 44,122 3,968 91.75% 101-43000-142 142 Unemployment Benefit Payments 0 0 0 N/A 101-43000-151 151 Worker's Comp Insurance Prem 12,680 12,680 0 100.00% Total Personal Services 289,550 282,319 7,231 97.50% Supplies & Maintenance 101-43000-208 208 Books & Periodicals 170 169 1 99.41% 101-43000-212 212 Motor Fuels & Lubricants 45,600 22,889 22,711 50.19% 101-43000-221 221 Equipment Parts & Accessories 16,000 10,644 5,356 66.52% 101-43000-222 222 Vehicle Equipment & Parts 8,000 4,433 3,567 55.42% 101-43000-224 224 Street Maint. Materials/Supply 40,980 53,524 (12,544) 130.61% 101-43000-226 226 Clothing & personal equipment 3,500 3,915 (415) 111.85% 101-43000-240 240 Small Tools and Minor Equip 1,000 2,708 (1,708) 270.78% 101-43000-402 402 Repairs/Maint-Auto Equip 7,000 11,350 (4,350) 162.14% 101-43000-403 403 Repairs/Maint-Misc. Equip 3,000 17,655 (14,655) 588.49% 101-43000-404 404 Repairs/Maint-Bldgs/Grounds 0 10,635 (10,635) N/A 101-43000-408 408 Contracted Street Maint. 47,810 10,779 37,031 22.55% Total Supplies & Maintenance 173,060 148,700 24,360 85.92% Professional Services 101-43000-304 304 PW Engineering -Consulting 0 0 0 N/A 101-43000-319 319 Professional Services 0 2,220 (2,220) N/A Total Professional Services 0 2,220 (2,220) N/A Page 18 City of Orono 2016 Line Item Budget Public Works Department cont. 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent 0 Other Expenses 101-43000-331 331 Travel Expenses 101-43000-381 381 Gas & Electric 101-43000-386 386 Street Lighting 101-43000-415 415 Other Equipment Rentals 101-43000-433 433 Memberships 101-43000-437 437 Training & Development 101-43000-441 441 Licenses & Taxes 101-43000-489 489 Other Miscellaneous Charges 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent 0 0 0 N/A 4,880 2,647 2,233 54.25% 21,690 25,228 (3,538) 116.31% 960 1,309 (349) 136.35% 430 180 250 41.96% 3,000 2,867 133 95.55% 220 280 (60) 127.16% 40 252 (212) 630.68% Total Other Expenses 31,220 32,763 (1,543) 104.94% Public Works Total 493,830 466,002 27,828 94.36% Page 19 City of Orono 2016 Line Item Budget Parks Attachment 4 - Expenditure Detail Page 20 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-45200-101 101 Full -Time Employees Regular 20,070 19,220 850 95.77% 101-45200-102 102 Full -Time Employees Overtime 0 231 (231) N/A 101-45200-103 103 Part -Time Employees 0 (1) 1 N/A 101-45200-104 104 Temporary Employees Regular 10,000 10,023 (23) 100.23% 101-45200-121 121 PERA 1,510 1,419 91 93.96% 101-45200-122 122 FICA 2,300 1,593 707 69.27% 101-45200-135 135 City Benefit Contribution 3,600 2,091 1,509 58.07% 101-45200-151 151 Worker's Comp Insurance Prem 1,490 1,490 0 100.00% Total Personal Services 38,970 36,067 2,903 92.55% Supplies & Maintenance 101-45200-212 212 Motor Fuels & Lubricants 0 19 (19) N/A 101-45200-221 221 Equipment Parts & Accessories 500 908 (408) 181.70% 101-45200-223 223 Bldg/Grounds Maint. Supplies 1,500 9,875 (8,375) 658.34% 101-45200-225 225 Misc Park Supplies 10,000 7,309 2,691 73.09% 101-45200-403 403 Repairs/Maint-Misc. Equip 0 3,744 (3,744) N/A 101-45200-404 404 Repairs/Maint-Bldgs/Grounds 52,000 45,127 6,873 86.78% Total Supplies & Maintenance 64,000 66,984 (2,984) 104.66% Professional Services 101-45200-319 319 Professional Services 1,000 1,044 (44) 104.40% Total Professional Services 1,000 1,044 (44) -4.40% Page 20 City of Orono 2016 Line Item Budget Parks cont. 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent 0 Other Expenses 101-45200-331 331 Travel Expenses 101-45200-381 381 Gas & Electric 101-45200-415 415 Other Equipment Rentals 101-45200-439 439 Meeting Expenses 101-45200-441 441 Licenses & Taxes 101-45200-489 489 Other Miscellaneous Charges 101-45200-490 490 Contributions to Civic Org's 2016 Budget Attachment 4 - Expenditure Detail Adjusted Y -T -D Dec 31,2016 Balance Percent 0 0 0 N/A 550 290 260 52.76% 3,300 5,249 (1,949) 159.06% 0 0 0 N/A 300 0 300 0.00% 0 186 (186) N/A 0 0 0 N/A Total Other Expenses 4,150 5,725 (1,575) 137.96% Parks Total 108,120 109,820 (1,700) 101.57% Page 21 City of Orono 2016 Line Item Budget Golf Course Attachment 4 - Expenditure Detail Page 22 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-45210-101 101 Full -Time Employees Regular 32,690 31,811 879 97.31% 101-45210-103 103 Part -Time Employees 37,160 49,914 (12,754) 134.32% 101-45210-104 104 Temporary Employees Regular 0 880 (880) N/A 101-45210-121 121 PERA 3,640 0 3,640 0.00% 101-45210-122 122 FICA 6,660 3,171 3,489 47.61% 101-45210-135 135 City Benefit Contribution 0 0 0 N/A 101-45210-142 142 Unemployment Benefit Payments 0 0 0 N/A 101-45210-143 143 OPEB Expense 0 0 0 N/A 101-45210-151 151 Worker's Comp Insurance Prem 1,790 1,790 0 100.00% Total Personal Services 81,940 87,566 (5,626) 106.87% Supplies & Maintenance 101-45210-201 201 Office supplies 300 239 61 79.65% 101-45210-212 212 Motor Fuels & Lubricants 5,000 2,716 2,284 54.33% 101-45210-221 221 Equipment Parts & Accessories 1,500 4,336 (2,836) 289.05% 101-45210-223 223 Bldg/Grounds Maint. Supplies 4,500 7,411 (2,911) 164.68% 101-45210-226 226 Clothing & personal equipment 180 152 28 84.58% 101-45210-240 240 Small Tools and Minor Equip 0 59 (59) N/A 101-45210-401 401 Repairs/Maint-Office Equip 0 165 (165) N/A 101-45210-402 402 Repairs/Maint-Auto Equip 0 185 (185) N/A 101-45210-403 403 Repairs/Maint-Misc. Equip 2,500 4,352 (1,852) 174.07% 101-45210-404 404 Repairs/Maint-Bldgs/Grounds 12,000 10,758 1,242 89.65% Total Supplies & Maintenance 25,980 30,372 (4,392) 116.91% Page 22 City of Orono 2016 Line Item Budget Golf Course cont. Attachment 4 - Expenditure Detail Page 23 Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Insurances 101-45210-361 361 General Liability Ins 7,500 7,500 0 100.00% 101-45210-362 362 Umbrella Liability Ins 1,500 1,500 0 100.00% 101-45210-365 365 Boiler & Machinery Ins 300 300 0 100.00% 101-45210-366 366 Property Insurance 2,300 2,300 0 100.00% 101-45210-367 367 Equipment Floaters Ins 300 300 0 100.00% 101-45210-368 368 Automotive Insurance 370 370 0 100.00% 101-45210-369 369 Dram Shop Insurance 0 613 (613) N/A Total Insurances 12,270 12,883 (613) 105.00% Other Expenses 101-45210-312 312 Bank Fees 1,000 4,962 (3,962) 496.25% 101-45210-319 319 Professional Services 0 0 0 N/A 101-45210-321 321 Telephone 2,200 3,485 (1,285) 158.41% 101-45210-331 331 Travel Expenses 0 0 0 N/A 101-45210-340 340 General Advertising 1,000 500 500 50.00% 101-45210-352 352 Printing & Publishing 0 379 (379) N/A 101-45210-381 381 Gas & Electric 8,300 8,152 148 98.22% 101-45210-415 415 Other Equipment Rentals 9,500 10,012 (512) 105.39% 101-45210-433 433 Memberships 250 270 (20) 107.95% 101-45210-437 437 Training & Development 150 0 150 0.00% 101-45210-440 440 Special Equipment Replacement 0 0 0 N/A 101-45210-441 441 Licenses & Taxes 550 535 15 97.23% 101-45210-489 489 Other Miscellaneous Charges 0 119 (119) N/A Total Other Expenses 22,950 28,414 (5,464) 123.81% Page 23 City of Orono 2016 Line Item Budget Golf Course cont. Total Purchases for Resale Golf Course Total Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 0 Purchases for Resale 101-45210-090 090 PURCHASES FOR RESALE 101-45210-091 091 Beer For Resale 101-45210-092 092 Soft Drinks For Resale 101-45210-093 093 Concessions For Resale-Txbl 101-45210-094 094 Concessions For Resale-NonTax 101-45210-095 095 Pro Shop Items For Resale 101-45210-099 099 Other For Resale Total Purchases for Resale Golf Course Total Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent 0 0 0 N/A 3,000 3,285 (285) 109.50% 4,000 3,867 133 96.68% 1,500 29 1,472 1.90% 1,000 2,085 (1,085) 208.47% 0 1,846 (1,846) N/A 0 0 0 N/A 9,500 11,111 (1,611) 116.96% 152,640 170,346 (17,706) 111.60% Page 24 Attachment 4 - Expenditure Detail City of Orono 2016 Line Item Budget Special Services -Consulting & Police Special Services -Consulting & Police Total 95,750 123,018 (27,268) 128.48% Page 25 Attachment 4 - Expenditure Detail Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Personal Services 101-43280-102 102 Full -Time Employees Overtime 35,000 24,210 10,790 69.17% 101-43280-121 121 PERA 5,250 2,252 2,998 42.89% 101-43280-122 122 FICA 500 319 182 63.70% 101-43280-135 135 City Benefit Contribution 0 4 (4) N/A Total Personal Services 40,750 26,784 13,966 65.73% Professional Services 101-43280-304 304 Engineering -Consulting 43,000 73,173 (30,173) 170.17% 101-43280-307 307 Legal -Consulting 12,000 23,061 (11,061) 192.18% 101-43280-319 319 Professional Services 0 0 0 N/A 101-43280-800 800 Special Projects, Contingency 0 0 0 N/A Total Professional Services 55,000 96,234 (41,234) 174.97% Special Services -Consulting & Police Total 95,750 123,018 (27,268) 128.48% Page 25 Attachment 4 - Expenditure Detail City of Orono 2016 Line Item Budget Special Projects -Contingencies Adjusted 2016 Y -T -D Budget Dec 31,2016 Balance Percent Special Projects -Contingencies Total 405,000 373,004 31,996 92.10% GENERAL FUND TOTAL 7,708,570 7,433,659 275,446 96.43% Page 26 Attachment 4 - Expenditure Detail Personal Services 101-43290-101 101 Full -Time Employees Regular 0 0 0 N/A Total Personal Services 0 0 0 N/A Professional Services 101-43290-304 304 Engineering -Consulting 0 0 0 N/A 101-43290-319 319 Professional Services 0 0 0 N/A Total Professional Services 0 0 0 N/A Other Expenses 101-43290-489 489 Other Miscellaneous Charges 0 0 0 N/A Total Other Expenses 0 0 0 N/A Capital & Transfers 101-43290-510 510 Land 0 0 0 N/A 101-43290-720 720 Operating Transfers 365,000 365,000 0 100.00% Total Capital & Transfers 365,000 365,000 0 100.00% Contingency Items 101-43290-800 800 Special Projects, Contingency 40,000 8,004 31,996 20.01% Total Contingency Items 40,000 8,004 31,996 20.01% Special Projects -Contingencies Total 405,000 373,004 31,996 92.10% GENERAL FUND TOTAL 7,708,570 7,433,659 275,446 96.43% Page 26 Attachment 4 - Expenditure Detail CITY OF ORONO Attachment 4 - Expenditure Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2016 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT TAXES 101-31010 CURRENT AD VALOREM TAXES 3,977,693.01 3,977,693.01 4,016,500.00 38,806.99 99.0 101-31020 DELINQUENT AD VALOREM TAXES 18,184.16 18,184.16 .00 ( 18,184.16) .0 101-31040 FISCAL DISPARITIES 34,805.10 34,805.10 .00 ( 34,805.10) .0 101-31050 PERSONAL PROPERTY TAX 14,898.77 14,898.77 .00 ( 14,898.77) .0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST -TAXES 2,001.74 2,001.74 .00 ( 2,001.74) .0 101-32180 TOTAL TAXES 4,047,582.78 4,047,582.78 4,016,500.00 ( 31,082.78) 100.8 LICENSES & PERMITS 101-32100 BUSINESS LICENSES 100.00 100.00 .00 ( 100.00) .0 101-32110 BEER & LIQUOR LICENSES 6,670.00 6,670.00 7,000.00 330.00 95.3 101-32120 CIGARETTE LICENSES 125.00 125.00 400.00 275.00 31.3 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES 1,080.00 1,080.00 1,100.00 20.00 98.2 101-32180 OTHER BUSINESS LICENSE/PERMIT 8,356.50 8,356.50 5,400.00 ( 2,956.50) 154.8 101-32240 DOG LICENSES 1,268.00 1,268.00 4,000.00 2,732.00 31.7 101-32510 BUILDING PERMITS 362,044.56 362,044.56 375,000.00 12,955.44 96.6 101-32520 ZONING PERMIT 4,928.77 4,928.77 1,750.00 ( 3,178.77) 281.6 101-32530 MECHANICAL/SEPTIC/OTHER 67,909.41 67,909.41 50,000.00 ( 17,909.41) 135.8 101-32590 PLUMBING PERMIT 32,098.07 32,098.07 25,000.00 ( 7,098.07) 128.4 TOTAL LICENSES & PERMITS 484,580.31 484,580.31 469,650.00 ( 14,930.31) 103.2 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT -OTHER .00 .00 .00 .00 .0 101-33410 HACA AID 474.43 474.43 .00 ( 474.43) .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID 217,056.18 217,056.18 200,000.00 ( 17,056.18) 108.5 101-33430 POLICE TRAINING REIMBURSEMENT 8,441.86 8,441.86 10,000.00 1,558.14 84.4 101-33440 MUNICIPAL STATE AID -STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID 7,219.00 7,219.00 7,220.00 1.00 100.0 101-33490 STATE GRANT -OTHER 15,552.75 15,552.75 10,000.00 ( 5,552.75) 155.5 101-33610 COUNTY GRANT -RECYCLING .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS 16,666.00 16,666.00 .00 ( 16,666.00) .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 265,410.22 265,410.22 227,220.00 ( 38,190.22) 116.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2017 12:07PM PAGE: 1 CITY OF ORONO Attachment 4 - Expenditure Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2016 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 101-34210 GENERAL TAXABLE SALES/SERVICE 101-34220 ASSESSMENTS SEARCHES 101-34230 FILING FEES-ELECTIONS/PLATS 101-34410 PLAN CHECK/SITE EXAM FEES 101-34420 COND USE -VARIANCE -DEV FEES 101-34430 ENGINEERING & LEGAL FEES 101-34440 BLDG PERMITS -MAIL IN FEES 101-34450 ON-SITE SEPTIC PROGRAM FEES 101-34460 COOP AGREEMENT -INSPECTION 101-34610 COOP AGREEMENT -POLICE 101-34620 COOP AGREEMENT -ANIMAL CONTROL 101-34630 POLICE SPECIAL SERVICES 101-34640 FALSE ALARM FEES 101-34650 POLICE REPORTS 101-34670 POLICE RESERVE RECEIPTS 101-34680 EXPLORERS PROGRAM 101-34781 OFF LEASH ANNUAL PASS 101-34810 COOP AGREEMENT -PUBLIC WORKS 101-34815 INTERDEPARTMENTAL SERVICES -PW 101-34820 RECYCLING PROGRAM FEES IIlow\Sy:F13e]:"01" 9:1 -.;k9[91:10 FINES 101-35104 OTHER FINES 101-35105 ADMIN CITATIONS 101-35400 COURT FINES 101-35410 DRUG TASK FORCE 101-35420 DOG IMPOUND FEES 101-35620 ADMINISTRATIVE 30% SHARE TOTAL FINES FOR ADMINISTRATION USE ONLY 85,300.00 85,300.00 80,000.00 ( 5,300.00) 106.6 ( 4,525.60) ( 4,525.60) 1,000.00 5,525.60 (452.6) 380.00 380.00 300.00 ( 80.00) 126.7 12,510.00 12,510.00 4,000.00 ( 8,510.00) 312.8 215,943.29 215,943.29 175,000.00 ( 40,943.29) 123.4 47,775.00 47,775.00 35,000.00 ( 12,775.00) 136.5 89,804.78 89,804.78 35,000.00 ( 54,804.78) 256.6 1,534.91 1,534.91 700.00 ( 834.91) 219.3 44,550.00 44,550.00 44,500.00 ( 50.00) 100.1 27,128.43 27,128.43 15,000.00 ( 12,128.43) 180.9 2,234,099.27 2,234,099.27 2,222,500.00 ( 11,599.27) 100.5 .00 .00 .00 .00 .0 84,156.10 84,156.10 75,000.00 ( 9,156.10) 112.2 1,425.00 1,425.00 4,000.00 2,575.00 35.6 1,122.25 1,122.25 800.00 ( 322.25) 140.3 350.00 350.00 500.00 150.00 70.0 1,059.00 1,059.00 .00 ( 1,059.00) .0 130.00 130.00 .00 ( 130.00) .0 5,108.14 5,108.14 3,000.00 ( 2,108.14) 170.3 .00 .00 .00 .00 .0 .00 .00 .00 .00 .0 2,847,850.57 2,847,850.57 2,696,300.00 ( 151,550.57) 105.6 .00 .00 .00 .00 .0 7,886.58 7,886.58 15,000.00 7,113.42 52.6 78,704.74 78,704.74 80,000.00 1,295.26 98.4 .00 .00 .00 .00 .0 60.00 60.00 500.00 440.00 12.0 .00 .00 .00 .00 .0 86,651.32 86,651.32 95,500.00 8,848.68 90.7 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2017 12:07PM PAGE:2 CITY OF ORONO Attachment 4 - Expenditure Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2016 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT MISCELLANEOUS 101-37699 UTILITY PENALTIES 1,550.00 1,550.00 1,500.00 ( 50.00) 103.3 101-37910 GREEN FEES 108,274.65 108,274.65 90,000.00 ( 18,274.65) 120.3 101-37920 RENTAL -GOLF CARTS & CLUB 52,759.50 52,759.50 32,000.00 ( 20,759.50) 164.9 101-37930 BEER SALES 7,616.00 7,616.00 7,000.00 ( 616.00) 108.8 101-37935 POP SALES 4,131.50 4,131.50 3,200.00 ( 931.50) 129.1 101-37940 CONCESSIONS -TAXABLE 2,554.39 2,554.39 2,100.00 ( 454.39) 121.6 101-37950 CONCESSIONS -NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES 1,426.50 1,426.50 1,700.00 273.50 83.9 101-37970 PRO SHOP -TAXABLE 512.98 512.98 1,000.00 487.02 51.3 101-37980 PRO SHOP -NONTAXABLE 1,093.00 1,093.00 1,000.00 ( 93.00) 109.3 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS 9,863.65 9,863.65 .00 ( 9,863.65) .0 101-37999 CASH OVER/SHORT ( 51.00) ( 51.00) .00 51.00 .0 TOTAL MISCELLANEOUS 189,731.17 189,731.17 139,500.00 ( 50,231.17) 136.0 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 35,000.00 35,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST -NOW ACCOUNT 396.33 396.33 500.00 103.67 79.3 101-39610 MISCELLANEOUS REVENUE 24,331.81 24,331.81 3,000.00 ( 21,331.81) 811.1 101-39620 RENT INCOME 5,850.00 5,850.00 5,400.00 ( 450.00) 108.3 101-39630 CONTRIBUTIONS & DONATIONS 1,470.00 1,470.00 .00 ( 1,470.00) .0 101-39640 REFUNDS & REIMBURSEMENTS 6,698.54 6,698.54 .00 ( 6,698.54) .0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND 24,503.88 24,503.88 .00 ( 24,503.88) .0 101-39680 SALE OF EQUIPMENT 43,584.14 43,584.14 20,000.00 ( 23,584.14) 217.9 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 106,834.70 106,834.70 63,900.00 ( 42,934.70) 167.2 TOTAL FUND REVENUE 8,028,641.07 8,028,641.07 7,708,570.00 ( 320,071.07) 104.2 NET REVENUE OVER EXPENDITURES 8,028,641.07 8,028,641.07 7,708,570.00 ( 320,071.07) 104.2 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2017 12:07PM PAGE:3 Invest Name Invest # Type Great Southn BK 39120VRN6 CD Essa Bk Stoudsburg PA 29667RGM9 CD 1 st Bk Lubbock Tx 319042DP9 CD State Bk Pinhurst GA 855898AW2 CD State BK India NY 856284Z80 CD Goldman Sachs NY 38143AP41 CD Third Fed Svgs & Loan 88413QAK4 CD WebBank 947547HY4 CD Cmmty 1 st Bk Roseville CA 203658AJ8 CD JP Morgan Columbus 48125T2G9 CD Conestoga Bank 20701 PBS2 CD Suntrust Bank 86789VSQ1 CD Admirals Bank 007220AM8 CD Commenty Cap Bank 20033ARU2 CD Money Market MM Total Dain Rauscher City of Orono Investments - As of 12/31/16 Broker Purchase Maturity Date Date Dain Rauscher 1/15/2015 5/15/2017 Dain Rauscher 6/28/2012 6/28/2017 Dain Rauscher 6/28/2012 6/28/2017 Dain Rauscher 7/2/2012 7/3/2017 Dain Rauscher 9/11/2014 9/11/2017 Dain Rauscher 10/24/2012 10/24/2017 Dain Rauscher 3/21/2014 12/21/2017 Dain Rauscher 3/11/2026 1/18/2018 Dain Rauscher 10/30/2012 10/30/2018 Dain Rauscher 2/26/2015 2/26/2018 Dain Rauscher 2/26/2016 3/29/2018 Dain Rauscher 6/28/2016 12/27/2021 Dain Rauscher 8/25/2016 8/27/2018 Dain Rauscher 9/6/2016 9/6/2019 Dain Rauscher Rate 1.00% 1.10% 1.00% 1.05% 1.40% 1.50% 1.10% 1.00% 1.15% 1.25% 1.00% 1.20% 1.10% 1.20% Cost $249,000.00 $248,000.00 $249,000.00 $249,000.00 $248,000.00 $98,000.00 $248,000.00 $249,000.00 $249,000.00 $248,000.00 $249,000.00 $246,000.00 $249,000.00 $249,000.00 $1,635,881.68 Par Value $249,000.00 $248,000.00 $249,000.00 $249,000.00 $248,000.00 $98,000.00 $248,000.00 $249,000.00 $249,000.00 $248,000.00 $249,000.00 $246,000.00 $249,000.00 $249,000.00 $1,635,881.68 $4,963,881.68 $4,963,881.68 Attachment 5 - Investment Listing City of Orono Investments - As of 12/31/16 Invest Name Invest # Type Broker Purchase Maturity Rate Cost Par Value Date Date Ally Bank UT 02006LEK5 CD Smith Barney 5/9/2016 5/14/2018 0.55% $248,000.00 $248,000.00 Bank Baroda NYC 06062QNP5 CD Smith Barney 3/11/2015 3/21/2017 0.75% $248,000.00 $248,000.00 BMW Bank, UT 05568P61.16 CD Smith Barney 2/27/2014 2/14/2017 1.00% $150,000.00 $150,000.00 Discover Bank, Greenwood 254671 H94 CD Smith Barney 2/27/2014 3/6/2017 1.00% $150,000.00 $150,000.00 1st Niagara Buffalo 33583CNT2 CD Smith Barney 3/27/2015 3/27/2017 0.80% $249,000.00 $249,000.00 Everbank Jacksonville 29976DWK2 CD Smith Barney 4/15/2015 4/13/2017 0.80% $249,000.00 $249,000.00 Oriental B&T 686184W1 CD Smith Barney 7/17/2015 7/17/2017 1.20% $248,000.00 $248,000.00 Cit Salt Lake 17284CLT9 CD Smith Barney 8/22/2013 8/28/2017 1.45% $99,000.00 $99,000.00 BMO Harris Chicago 05573J5W0 CD Smith Barney 10/21/2015 10/23/2017 1.10% $248,000.00 $248,000.00 ZBNA 98878BCN6 CD Smith Barney 3/11/2016 3/6/2018 1.00% $248,000.00 $248,000.00 Synovus Bank 87164DHTO CD Smith Barney 3/11/2016 3/19/2018 1.00% $248,000.00 $248,000.00 Wells Fargo Sioux Falls 94986TMBO CD Smith Barney 2/20/2013 2/28/2018 0.95% $245,000.00 $245,000.00 Bank North Thomasville 06414QWF2 CD Smith Barney 7/24/2015 4/24/2018 1.25% $248,000.00 $248,000.00 Amex Centurion Salt Lake 02587DYT9 CD Smith Barney 6/17/2015 6/18/2018 1.55% $120,000.00 $120,000.00 Cap One Glenn Allen 140420SJO CD Smith Barney 6/17/2015 6/18/2018 1.50% $145,000.00 $145,000.00 Compass Bk Birmingham 20451PLN4 CD Smith Barney 6/17/2015 6/18/2018 1.40% $248,000.00 $248,000.00 Goldman Sachs 38148PBX4 CD Smith Barney 3/1/2016 3/11/2019 1.30% $150,000.00 $150,000.00 HSBC 40434AP45 CD Smith Barney 3/11/2016 3/10/2021 1.30% $245,000.00 $245,000.00 Synchrony Draper 81764YKJ2 CD Smith Barney 10/19/2015 10/12/2021 2.35% $247,000.00 $247,000.00 Mercantil Bank 58733ACUl CD Smith Barney 5/6/2016 11/13/2017 1.10% $248,000.00 $248,000.00 FHLB - Step 3130AA3V8 GB Smith Barney 12/27/2016 12/31/2021 1.13% $496,750.00 $500,000.00 Money Market MM Smith Barney $1,099.79 $1,099.79 Total Smith Barney $4,778,849.79 $4,782,099.79 Attachment 5 - Investment Listing Invest Name Invest # Mizuho Bank 60688WVD3 Santander Bank 80280JPD7 First Bank Highland Park 319141CA3 Sallie Mae Bank 795450SJ5 Reading Coop Bank 755324AV2 Eagle Bank 27002YCU8 American Express Bank 02587CAT7 Capital One Bank USA - VA 140420QF0 Barclays Bank - DE 06740KJC2 Lakeside Bank IL 51210SKV8 Silvergate Bank 828373FE5 Toyota Savings Bank 89235MHH7 FHLM - Step Up 3136G3AZ8 FNMA Step 3136G3V77 FHLM - Step Up 3134GAHT4 Fed Farn Credit 3133EG2E4 FHLM - Step Up 3134GARC0 Money Market 1.05% Total Wells Fargo Wells Fargo City of Orono Investments - As of 12/31/16 Type Broker Purchase Maturity Rate $287,746.58 $1,087,596.73 Date Date CD Wells Fargo 7/16/2013 7/13/2017 0.70% CD Wells Fargo 7/13/2016 7/13/2017 0.75% CD Wells Fargo 7/30/2014 7/30/2019 2.00% CD Wells Fargo 8/13/2014 8/13/2019 2.10% CD Wells Fargo 3/18/2016 3/19/2018 1.05% CD Wells Fargo 3/2/2016 6/4/2018 1.10% CD Wells Fargo 8/14/2014 8/14/2019 2.05% CD Wells Fargo 10/16/2014 10/16/2019 2.15% CD Wells Fargo 12/17/2014 12/17/2019 2.05% CD Wells Fargo 8/28/2015 8/28/2020 2.00% CD Wells Fargo 6/28/2016 6/29/2018 1.00% CD Wells Fargo 6/7/2016 6/15/2023 2.00% GB Wells Fargo 2/23/2016 3/16/2021 1.25% GB Wells Fargo 8/24/2016 8/24/2021 1.00% GB Wells Fargo 12/27/2016 12/27/2021 2.44% GB Wells Fargo 10/27/2016 10/27/2023 1.00% MM Wells Fargo Mn St Colleges 60414FLX6 GB UBS Capital One 14042E4R8 CD UBS Money Market MM UBS Total UBS Money Market Total 4M Fund MM 4M Fund Cost Par Value $132,000.00 $132,000.00 $248,000.00 $248,000.00 $245,000.00 $245,000.00 $247,000.00 $247,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $247,000.00 $247,000.00 $100,000.00 $100,000.00 $245,000.00 $245,000.00 $225,000.00 $225,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $500,000.00 $500,000.00 $255,000.00 $255,000.00 $250,000.00 $250,000.00 $750,000.00 $750,000.00 $500,000.00 $500,000.00 $0.00 $0.00 $4,924,000.00 $4,924,000.00 6/27/2012 10/1/2017 1.35% $554,850.15 $555,000.00 7/8/2015 7/16/2018 1.60% $245,000.00 $245,000.00 $287,746.58 $287,746.58 $1,087,596.73 $1,087,746.58 $3,084,569.43 $3,084,569.43 $3,084,569.43 $3,084,569.43 Total $18,838,897.63 1 $18,842,297.48 Attachment 5 - Investment Listing REQUEST FOR COUNCIL ACTION DATE: February 27, 2017 ITEM NO: 14 Department Approval: Administrator Reviewed: Agenda Section: Name Doug Reeder D5^ City Administrator's Report Title Interim City Administrator Item Description: Interim City Administrator Employment Agreement Exhibit a. Interim City Administrator Employment Agreement with Interim City Administrator 1. Purpose Approve an employment agreement between the City of Orono and the Interim City Administrator. 2. Background The City Council at the February 13th meeting directed the City Attorney to negotiate an employment agreement with Douglas Reeder to serve as Interim City Administrator until a new City Administrator begins work. 3. Funding Funds are available in the Administration Department budget for this contract. 4. Recommendation It is recommended that the City Council approve the agreement. COUNCIL ACTION REQUESTED Consider a motion to authorize the Mayor and City Clerk to execute the Interim City Administrator Employment Agreement. INTERIM CITY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS INTERIM CITY ADMINISTRATOR EMPLOYMENT AGREEMENT, entered into this day of February, 2017, by and between the CITY OF ORONO, a Minnesota municipal corporation ("City') and DOUGLAS S. REEDER {"Interim Administrator"). WHEREAS, City wishes to retain the services of an interim City Administrator to perform the general duties of the City Administrator, as the duties may be determined by the City Council from time to time, for the time-limited, temporary interim period; and WHEREAS, the Interim Administrator has indicated that he is qualified and willing to accept and perform the job. responsibilities as Interim City Administrator subject to the terms of this Interim City Administrator Employment Agreement. NOW, THEREFORE, for good and valuable mutual consideration, and with the intent of being legally bound, City and Interim City Administrator agree as follows: 1.EMPLOYMENT. Upon the terms and conditions set forth in this Interim City Administrator Employment Agreement, City hereby contracts with the Interim Administrator, to perform the duties of Interim City Administrator. 1.TERM OF EMPLOYMENT AGREEMENT. The Employment Agreement shall commence on February 21, 2017. 1.DUTIES. For purposes of this agreement, it is understood and agreed between the parties that the Interim Administrator shall provide oversight and management of city operations and support to the Mayor and City Council as described in the City Administrator job description and such other legally permissible and proper duties and functions as City shall from time -to -time assign. Although encompassing the full range of responsibilities within the City Administrator job description, the City shall identify, and the parties shall agree on priorities for the Interim City Administrator consistent with the interim, temporary nature of the position. It is understood that the position of City Administrator requires attendance at evening meetings and occasionally at weekend meetings. At such time as the Interim Administrator would need to terminate the Employment Agreement, he would be available to assist the City in the recruitment of a new city administrator. This may include, but not be limited to, reviewing and screening applications, serving on the interview panel, conducting reference checks on finalist candidates, etc. The 159183 Interim Administrator would also continue to be available, on a contractual basis, to the City and new administrator, as needed. 1.SCHEDULE. The Interim Administrator will attend all City Council meetings and work sessions during weeks that they occur. The Interim Administrator will schedule himself to be at work in Orono at times necessary to fulfill the job responsibilities at his discretion, in consultation with the Mayor and City Council. Travel to and from work will not be counted as time worked, however, travel within the Orono community in connection with job duties shall be billed as time worked. 5. COMPENSATION/BENEFITS. In consideration of his performance of the duties required of him by this Employment Agreement, the Interim Administrator will be compensated at the rate of $80.00 per hour of service. The Interim Administrator will report the number of hours worked on a monthly basis no later than one week following the end of the month. The Interim Administrator's compensation shall be subject to federal and state income tax withholding deductions, FICA and Medicare deduction. As a temporary employee, the Interim Administrator's compensation will not be subject to deductions for PERA. The position of Interim City Administrator is an executive, exempt position under the Fair Labor Standards Act (FLSA) and shall not be eligible for cash overtime or compensatory time in lieu of overtime. In recognition of the fact that the Interim Administrator's employment is temporary, the Interim Administrator shall not be eligible for nor shall he receive any fringe benefits from the City of Orono except as enumerated in the preceding paragraph. Therefore, by way of example and without limitation, the Interim Administrator shall not be eligible for group insurance benefits, paid holidays, vacation, sick leave, severance, or City retirement benefits. The Interim Administrator will be paid $150 per month as a car allowance and $50 per month as reimbursement for a cellular phone. 6. EMPLOYMENT AT-WILL/TERNHNATION. City and the Interim Administrator acknowledge and agree that the position of Interim City Administrator is an employee -at -will position of a temporary nature. Neither the Interim Administrator nor City is bound to continue the employment relationship if either chooses, at its will, to end the relationship at any time, with or without cause. Neither parry shall be entitled to any type of hearing to appeal or challenge the determination of the other party to terminate the employment relationship. City shall be required to give the Interim Administrator not less than fourteen (14) days advance notice of termination of employment. The Interim Administrator shall provide to City fourteen (14) days advance written notice of his intent to voluntarily terminate his employment with City, unless City agrees to a lesser amount of notice time. The Interim Administrator agrees that he will not voluntarily terminate this Employment 2 159183 Agreement within two (2) months of the commencement date listed in paragraph two. 7. INDEMNIFICATION. Employer shall defend and indemnify Employee pursuant to Minn. Stat. § 466.07 and § 465.76. In addition, Employer shall defend, hold harmless, and indemnify Employee from all torts; civil damages, penalties, and fines; violation of statutes, laws, rules, and ordinances, provided the Employee was acting in the performance of the duties of the position. 8. GENERAL PROVISIONS: a. Notices. All notices, requests and demands given to or made pursuant to this Employment Agreement shall be in writing and personally delivered or mailed, postage prepaid, as follows: To the City: Honorable Mayor and City Council City of Orono 2750 Kelley Parkway Orono, MN 55356 To the Interim Administrator : Douglas S. Reeder 5115 Weeks Road Greenwood, Minnesota 55331 a. Complete Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any prior oral or written agreements between the parties. This Agreement can only be modified by written agreement of both parties. This Agreement shall be interpreted in accordance with the laws of the State of Minnesota. If the parties disagree upon the interpretation of this Agreement, and cannot resolve their differences in good faith, the parties agree to request non- binding mediation from the Minnesota Bureau of Mediation Services. Each party will be responsible for its own attorneys' fees, and the parties will split equally any other mediation fees. a. Legality. The parties covenant and agree that the provisions contained herein are reasonable and are not known or believed to be in violation of any federal or state law or regulation. In the event a court of competent jurisdiction finds any provision contained herein to be illegal or unenforceable, such court may modify such provision to make it valid and enforceable. Such modification shall not affect the remainder of this Agreement which shall continue at all times to be valid and enforceable. No payment may be made under this Agreement in excess of the maximum amount permitted by applicable law. 3 159183 CITY OF BIG ORONO LOW Dennis Walsh, Its Mayor Anna Carlson, Its City Clerk INTERIM ADMINISTRATOR Douglas S. Reeder 159183 REQUEST FOR COUNCIL ACTION Department Approval: Name Anna Carlson Title City Clerk Item Description: Licenses/Permits There are no licenses. Administrator Reviewed MR DATE: February 27, 2017 ITEM NO.: 15 Agenda Section: City Administrator's Report REQUEST FOR COUNCIL ACTION Date: February 27th 2017 Item No. 16 Department Approval: Administrator Approval: Agenda Section: Name: Danielle Amira — oQ City Administrator's Title: Accountant 1)5R Report Item Description: Claims/Bills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 106975 to 107045, totaling $462,024.66. Noteworthy payments include: # 107008 League of MN Cities Payment of deductibles on lawsuit that the Insurance Trust $ 5,000.00 LMCIT defended the City on. The final payment for the new police # 107010 LOGIS $122,952.00 records system approved by the Council last year. The total cost was $153,690. # 107014 Mark Traut Wells $ 62,767.71 Payment #5 for the construction of Well number 4. #107028 Pember Companies $ 90,376.24 Payment number 1 and 2 for the Lift Station number 2 rehabilitation project. COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Payee Check Issue Date Check Number Invoice Invoice GL Account Number ADVANCED IMAGING SOLUTIO 02/27/2017 106976 323422204 101-41900-413 Total 106976 ADVANCED IMAGING SOLUTIO 02/27/2017 106977 INV124838 602-49450-401 ADVANCED IMAGING SOLUTIO 02/27/2017 106977 INV124838 101-42110-401 ADVANCED IMAGING SOLUTIO 02/27/2017 106977 INV124838 101-41900-401 ADVANCED IMAGING SOLUTIO 02/27/2017 106977 INV125538 101-41900-413 Total 106977 AMERICAN TIRE DISTRIBUTOR 02/27/2017 106978 S087311873 101-42110-402 Total 106978: F-11 1:03091119 Total 106979 BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC Total 106980: CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON Description Department Invoice Amount CH Copier Lease -01/20/17-02/20/17 Central Services 2,174.99 2,174.99 Printers -02/10/17-03/09/17 Sewer 52.82 Printers -02/10/17-03/09/17 Police Department 105.64 Printers -02/10/17-03/09/17 Central Services 105.64 Toner Shipping Central Services 14.04 #237 tires Police Department 552.60 02/27/2017 106979 193227 101-41900-223 paper towels Central Services 560.28 560.28 02/27/2017 106980 0199645 101-43280-304 15-3716-3850 Watertown Road Special Services 1,030.00 02/27/2017 106980 0199650 101-43170-304 Misc Enginerring Engineering 60.00 02/27/2017 106980 0199664 601-16500 Well #4 1,590.30 02/27/2017 106980 0199665 601-49400-304 2016 Sewer Improvements Water 310.00 02/27/2017 106980 0199666 651-49910-304 GIS Mapping Storm Water 140.00 02/27/2017 106980 0199667 101-43170-304 Misc Enginerring Engineering 156.00 02/27/2017 106980 0199668 651-49910-304 Ferndale Marsh Drainage Study Storm Water 1,805.00 02/27/2017 106980 0199669 402-48057-304 Fox Street Fox Street 17,173.50 02/27/2017 106980 0199670 101-43280-304 15-3723 Lakeview Addition Special Services 76.00 02/27/2017 106980 0199671 602-16500 LS#2 Improvements 295.19 02/27/2017 106980 0199673 101-43280-304 Orono Preserve Special Services 128.00 02/27/2017 106980 0199674 101-43280-304 Tanager Estates Special Services 832.00 02/27/2017 106980 0199675 601-49400-304 Verizon Antenna Water 2,660.00 02/27/2017 106980 0199676 402-48056-304 Watertown Road Phase II Watertown Road 2,220.00 02/27/2017 106980 199672 651-49910-304 Pond Assessments Storm Water 1,700.00 02/27/2017 106981 2717-OOOG.1 101-41600-307 Council Communications 1/2017 Law/Legal Services 511.50 02/27/2017 106981 2717-OOOG.1 101-41600-307 General Legal Matters -01/2017 Law/Legal Services 2,174.17 02/27/2017 106981 2717-OOOG.1 101-41600-307 LID Research Law/Legal Services 77.50 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 601-49400-307 Chlorine Research Water 186.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 101-41600-307 Building Codes Research Law/Legal Services 341.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 101-41600-307 Supermajority/Parks Law/Legal Services 713.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 101-41600-307 Ski Trail Contract Law/Legal Services 356.50 CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 101-41600-307 Ordinances -12/2016 Law/Legal Services 403.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 101-41600-307 Data Practices Law/Legal Services 201.50 CAMPBELL KNUTSON 02/27/2017 106981 2717-OOOG.1 101-41600-307 Code Enforcement Reviews Law/Legal Services 232.50 CAMPBELL KNUTSON 02/27/2017 106981 2717-004G.1 101-42110-307 Police Matters -01/2017 Police Department 341.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-115G.7 101-41600-308 Code Enforcement -01/2017 Law/Legal Services 93.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-150G.6 101-43280-307 Litigation Special Services 42.50 CAMPBELL KNUTSON 02/27/2017 106981 2717-187G.1 406-48706-307 HAZ Building 325 Crestview 139.50 CAMPBELL KNUTSON 02/27/2017 106981 2717-201G.5 101-41600-307 Misc Recordings Law/Legal Services 825.67 CAMPBELL KNUTSON 02/27/2017 106981 2717-407G.2 101-43280-307 16-3885-2800 Shadywood Special Services 75.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-416G.1 406-48706-307 HAZ Building 3907 Cherry 329.00 - CAMPBELL KNUTSON 02/27/2017 106981 2717-437G.1 101-43290-800 Johnson/Feldshon Matter Special Projects -Contingencies 775.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-470G.2 101-43280-307 16-3885-2800 Shadywood Special Services 75.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-471G.1 101-41600-307 Nygard Matter Law/Legal Services 135.60 CAMPBELL KNUTSON 02/27/2017 106981 2717-472G.2 601-49400-307 Chlorine Release Matter Water 833.54 CAMPBELL KNUTSON 02/27/2017 106981 2717-800G.1 101-42400-307 Staff Meetings -1/2017 Building & Zoning 682.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-801G.1 101-41600-307 Council Meetings -1/2017 Law/Legal Services 992.00 CAMPBELL KNUTSON 02/27/2017 106981 2717-802G.1 101-42400-307 B&ZAssistance-01/17 Building & Zoning 759.50 CAMPBELL KNUTSON 02/27/2017 106981 2717-803G.1 101-41600-307 Ordinance Updates -1/2017 Law/Legal Services 418.50 Total 106981: 11,055.48 CARDMEMBER SERVICE 02/27/2017 106982 JL021017 101-41300-439 Meeting Expense -J. Loftus Administration 14.78 CARDMEMBER SERVICE 02/27/2017 106982 JL021317 101-41110-439 Food -City Council Work Session -02.13.17 Mayor & Council 56.32 CARDMEMBER SERVICE 02/27/2017 106982 JL021317.2 101-41110-439 Cookies Fro Public -Council Mtg-02/13/17 Mayor & Council 17.15 CARDMEMBER SERVICE 02/27/2017 106982 RO021317 601-49400-441 2016 -Water Use MN DNR Water 959.17 CARDMEMBER SERVICE 02/27/2017 106982 RO022117 101-41300-439 Coffee -Doug Reeder Welcome Administration 8.70 CARDMEMBER SERVICE 02/27/2017 106982 RO022117.2 101-41300-439 Welcome Bagels -Doug Reeder Administration 30.02 Total 106982: CECE S SIGNS 02/27/2017 106983 7286 101-43000-403 Total 106983: Set of ID #'s for Trailers #481, #482, #483 1,086.14 Public Works Department 30.00 30.00 CHRIS FISCHER 02/27/2017 106984 DCF020217 101-42110-437 Remibruse-Lunch Mtg J.McCoy @Alex Tech Police Department 33.00 CHRIS FISCHER 02/27/2017 106984 DCF020217 101-42110-226 Remibruse-Clothing Police Department 107.34 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount CHRIS FISCHER 02/27/2017 106984 DCF020217 101-42110-439 Remibruse-Meeting Exp Police Department 12.15 Total 106984: 152.49 CHUNKS LAKESHORE AUTO 02/27/2017 106985 0014521 101-42110-402 #231 -Oil change, Transmission Service, Ignition Tun Police Department 606.48 CHUNKS LAKESHORE AUTO 02/27/2017 106985 0014525 101-42110-402 #241 Oil change, replace braek pads, tire rotation Police Department 776.46 CHUNKS LAKESHORE AUTO 02/27/2017 106985 0014535 101-42110-402 #245 Tire Repair Police Department 15.90 CHUNKS LAKESHORE AUTO 02/27/2017 106985 0014543 101-42110-402 #237 oil, filter, service Police Department 123.29 CHUNKS LAKESHORE AUTO 02/27/2017 106985 0014558 101-42110-402 #236 Oil Change & Service Police Department 42.74 Total 106985: 1,564.87 CITY OF ORONO PETTY CASH 02/27/2017 106986 01/27/2017 101-19999 Deposit Corrections -11/17/16 & 11/18/16 39.23 Total 106986: 39.23 CLIFTON LARSON ALLEN LLP 02/27/2017 106987 1422093 101-41900-301 2016 Audit Services Central Services 9,985.00 CLIFTON LARSON ALLEN LLP 02/27/2017 106987 1631 101-41500-437 Annl Gov't Training Academy-DAmira Finance Department 100.00 Total 106987: 10,085.00 CMI INC 02/27/2017 106988 831415 101-42110-221 breathylizer mouth pieces Police Department 115.00 Total 106988: 115.00 DELTA DENTAL 02/27/2017 106989 6809875 101-15998 003722072- March/2017- Dental 400.00 DELTA DENTAL 02/27/2017 106989 6809875 101-21709 003722072- March/2017- Dental 2,606.50 Total 106989: 3,006.50 DPC INDUSTRIES 02/27/2017 106990 82700015117 601-49400-216 Chlorine Water 170.25 Total 106990: 170.25 EARL FANDERSON &ASSOC 02/27/2017 106991 0113547 -IN 101-43000-224 Elm Street Replacement Street Signs Public Works Department 110.92 Total 106991: 110.92 ECM PUBLISHERS INC 02/27/2017 106992 456067 101-41900-352 Date Revision Central Services 23.84 ECM PUBLISHERS INC 02/27/2017 106992 456068 101-41900-352 Special Work Session Central Services 23.84 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Total 106993: G & K SERVICES 02/27/2017 106994 1000633607 101-43000-226 uniforms G & K SERVICES 02/27/2017 106994 1000633607 101-43000-221 towels Total 106994: GENUINE Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number ECM PUBLISHERS INC 02/27/2017 106992 456069 101-41900-352 Feb 21 2017 -Hearing Total 106992: 351277 101-45200-403 Batteries for Trailers, #481, #483, #482 EMILY CHAPMAN 02/27/2017 106993 2-137750-01 999-10015 Refund -Final Bill Paid -3775 Bayside Rd -2-137750-0 Total 106993: G & K SERVICES 02/27/2017 106994 1000633607 101-43000-226 uniforms G & K SERVICES 02/27/2017 106994 1000633607 101-43000-221 towels Total 106994: GENUINE PARTS COMPANY/NA 02/27/2017 106995 351212 101-43000-403 Air Filter GENUINE PARTS COMPANY/NA 02/27/2017 106995 351277 101-45200-403 Batteries for Trailers, #481, #483, #482 GENUINE PARTS COMPANY/NA 02/27/2017 106995 351278 101-43000-222 Flare Kit Truk#709 GENUINE PARTS COMPANY/NA 02/27/2017 106995 351279 601-49400-222 Roadside Flare Kit GENUINE PARTS COMPANY/NA 02/27/2017 106995 351280 101-43000-403 LED & Bulbs Unit #482 GENUINE PARTS COMPANY/NA 02/27/2017 106995 351287 101-43000-403 Unit 483 -License Kit GENUINE PARTS COMPANY/NA 02/27/2017 106995 352721 101-42110-402 Bulb -Squad 237 Total 106995: GRANICUS INC. 02/27/2017 106996 84173 614-49840-329 web service 03/2017-05/31/2017 Total 106996: GREG KATCHMARK 02/27/2017 106997 2016-01130 101-22205 Escrow Refund -#2016-01130 Total 106997: 7.99 Parks 125.58 Public Works Department 23.03 HD SUPPLY WATERWORKS LTD 02/27/2017 106998 1000653689 101-43000-226 safety glasses HD SUPPLY WATERWORKS LTD 02/27/2017 106998 23437303 101-43000-226 safety glasses Total 106998: HEALTH PARTNERS 02/27/2017 106999 71131998 101-21706 March/2017-HP HRA HEALTH PARTNERS 02/27/2017 106999 71131998 101-15998 March/2017-HP HRA HEALTH PARTNERS 02/27/2017 106999 71131998 101-42110-135 March/2017-HP HRA Department Invoice Amount Central Services Public Works Department 64.99 Public Works Department 2.63 67.62 Public Works Department 7.99 Parks 125.58 Public Works Department 23.03 Water 23.03 Public Works Department 27.43 Public Works Department 4.19 Police Department 6.29 Cable Franchise 1,647.00 Public Works Department 88.56 Public Works Department 88.56 4,643.50 Police Department 591.50 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/14/2017 - 2/27/2017 Page: 5 Feb 23, 2017 02:10PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 106999: 47,931.00 HENNEPIN COUNTY SHERIFF 02/27/2017 107000 1000081685 101-41600-309 jail charges Law/Legal Services 270.50 Total 107000: 270.50 HENNEPIN COUNTY TREASUR 02/27/2017 107001 1000087009 101-41900-319 Netwrok Support-Feb/17 Central Services 51.00 Total 107001: 51.00 J H LARSON COMPANY 02/27/2017 107002 S101413318. 101-43000-403 Electric Plug For Patch Truck Heater Cord Public Works Department 62.23 Total 107002: 62.23 JAY MCCOY 02/27/2017 107003 JM022117 101-42110-437 Meal -State Patrol Scales Trg-J. Mccoy Police Department 9.29 Total 107003: 9.29 JH LARSON COMPANY 02/27/2017 107004 S101413318. 101-43000-402 Electrical Plug Unit 432 Public Works Department 62.23 Total 107004: 62.23 KENNETH N POTTS PA 02/27/2017 107005 02172017 231-45650-307 Forfeit 2015 Hyundai -N. Preston 300.00 Total 107005: 300.00 KYLE KIRSCHNER 02/27/2017 107006 KK022117 101-42110-437 Meal -State Patrol Trg-K. Kirschner Police Department 8.23 Total 107006: 8.23 LEAGUE OF MN CITIES 02/27/2017 107007 250164 101-42110-437 patrol subscription fee Police Department 2,610.00 Total 107007: 2,610.00 LEAGUE OF MN CITIES INS TR 02/27/2017 107008 1977 703-49960-379 private data claim 2,500.00 LEAGUE OF MN CITIES INS TR 02/27/2017 107008 1994 703-49960-379 Fence Viewer Lawsuit 2,500.00 Total 107008: 5,000.00 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount LEXISNEXIS RISK SOLUTIONS 02/27/2017 107009 1297291-201 101-42110-311 Feb/17- contract fee Police Department 16.50 Total 107009: 16.50 LOGIS 02/27/2017 107010 43124 406-48720-575 TriTech Final Payment 122,952.00 Total 107010: 122,952.00 LONG LAKE TRUE VALUE 02/27/2017 107011 B380561 101-43000-403 Electric Brake Clips Public Works Department 11.12 Total 107011: 11.12 MAILFINANCE 02/27/2017 107012 N6395611 101-41900-401 postage meter lease Central Services 376.50 Total 107012: 376.50 MANSFIELD OIL COMPANY 02/27/2017 107013 20133216 101-43000-212 Unleaded Fuel Public Works Department 2,377.65 MANSFIELD OIL COMPANY 02/27/2017 107013 20133217 101-43000-212 Diesel Fuel Public Works Department 397.59 MANSFIELD OIL COMPANY 02/27/2017 107013 20137633 101-43000-212 Unleaded Fuel Public Works Department 2,220.43 MANSFIELD OIL COMPANY 02/27/2017 107013 20137634 101-43000-212 Diesel Fuel Public Works Department 482.02 MANSFIELD OIL COMPANY 02/27/2017 107013 20137638 101-43000-212 Unleaded Fuel Public Works Department 90.19 MANSFIELD OIL COMPANY 02/27/2017 107013 20137639 101-43000-212 Diesel Public Works Department 117.68 MANSFIELD OIL COMPANY 02/27/2017 107013 20143759 101-43000-212 Unleaded Fuel Public Works Department 2,665.04 MANSFIELD OIL COMPANY 02/27/2017 107013 20143760 101-43000-212 Diesel Fuel Public Works Department 423.97 MANSFIELD OIL COMPANY 02/27/2017 107013 20161284 101-43000-212 Unleaded Fuel Public Works Department 2,029.07 MANSFIELD OIL COMPANY 02/27/2017 107013 20161414 101-43000-212 Diesel Fuel Public Works Department 322.75 MANSFIELD OIL COMPANY 02/27/2017 107013 20161458 101-43000-212 Diesel Fuel Public Works Department 292.71 MANSFIELD OIL COMPANY 02/27/2017 107013 20192108 101-43000-212 Unleaded Fuel Public Works Department 2,978.39 MANSFIELD OIL COMPANY 02/27/2017 107013 20192109 101-43000-212 Diesel Fuel Public Works Department 621.90 Total 107013: 15,019.39 MARK J TRAUT WELLS INC 02/27/2017 107014 C13.111233 601-16500 RFP#5 Well #4 66,071.27 MARK J TRAUT WELLS INC 02/27/2017 107014 C13.111233 601-20600 RFP#5 Well #4 3,303.56 - Total 107014: 62,767.71 MINNEAPOLIS OXYGEN COMPA 02/27/2017 107015 00004574 101-42110-221 oxygen Police Department 12.56 MINNEAPOLIS OXYGEN COMPA 02/27/2017 107015 00004574 101-43000-415 oxygen Public Works Department 12.55 MINNEAPOLIS OXYGEN COMPA 02/27/2017 107015 00004575 101-42110-221 Medical Oxygen Police Department 33.48 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/14/2017 - 2/27/2017 Check Check Invoice Invoice GL Account Description Department Payee Issue Date Number Number Total 107015: MINNETONKA SPORTSMEN INC 02/23/2017 107045 659 101-42110-433 2017 membership Orono PD Police Department Total 107045: MN DEPT OF REVENUE -WIRE 02/27/2017 107016 JAN/2017 SA 601-39610 Jan/17-Water Meter Sales tax MN DEPT OF REVENUE -WIRE 02/27/2017 107016 JAN/2017 SA 601-20806 Jan/17-Water Taxable Sales Total 107016: MN GOVT FIN OFFICER S ASSN 02/27/2017 107017 07690 101-41500-433 2017 membership D. Amira Finance Department Total 107017: MN LAW ENFORCEMENT EXPL 02/27/2017 107018 4262 101-42110-437 Explorer conference Reg- 7 attendees Police Department Total 107018: MOUND TRUE VALUE 02/27/2017 107019 141428 101-42110-240 Supplies for Garage PD1, Electric Hookups Police Department MOUND TRUE VALUE 02/27/2017 107019 141517 101-42110-404 PD1 Squad Plug Ins For Garage, Cleaning Supplies Police Department Total 107019: MUNICIPAL CODE CORPORATI 02/27/2017 107020 00281798 101-41900-352 code updates Central Services MUNICIPAL CODE CORPORATI 02/27/2017 107020 00281822 101-41900-352 code updates Central Services Total 107020: NELSON ELECTRIC MOTOR RE 02/27/2017 107021 7988 602-49450-406 Pump #2 Repair Sewer Total 107021: NEWEGG INC 02/27/2017 107022 1300143409 101-41900-221 Monitor Stand -A. Carlson Central Services NEWEGG INC 02/27/2017 107022 1300154970 101-41900-221 Laptop Battery Central Services NEWEGG INC 02/27/2017 107022 1300156518 101-41900-221 Windows 10 Download Central Services NEWEGG INC 02/27/2017 107022 1300156603 101-41900-221 Laptop Battery Central Services Page: 7 Feb 23. 2017 02:10PM Invoice A-- 58.59 -- 58.59 214.55 214.55 35.00 582.00 60.00 60.00 2,450.00 2,450.00 43.84 117.95 161.79 662.57 1,020.89 1,683.46 220.00 220.00 73.98 83.97 189.99 59.99 City of Orono Invoice Amount 407.93 Central Services Check Register - COUNCIL REPORT 195.00 Police Department 93.50 Check Issue Dates: 2/14/2017 - 2/27/2017 Police Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 166.19 Police Department 16.98 Police Department 45.45 Police Department 57.13 Police Department Total 107022: Police Department 65.50 Police Department 18.95 Central Services NOVA COMMUNICATIONS 02/27/2017 107023 108710 101-41900-401 Set Up Polycom Total 107023: O SULLIVANS HOLIDAY 546 02/27/2017 107024 01312017 101-42110-402 Jan/17-car washes Total 107024: O SULLIVANS HOLIDAY 547 02/27/2017 107025 01312017 101-42110-402 Jan/17- Car Washes Total 107025: OFFICE DEPOT 02/27/2017 107026 3894264999 101-42110-201 Paper, Cups OFFICE DEPOT 02/27/2017 107026 8856772480 101-41900-201 Wall Calendar OFFICE DEPOT 02/27/2017 107026 89054941100 101-42110-201 Toner, Pens, Flags, OFFICE DEPOT 02/27/2017 107026 8905495770 101-42110-201 Pens OFFICE DEPOT 02/27/2017 107026 8906467700 101-42110-201 Memory Card-8GB OFFICE DEPOT 02/27/2017 107026 8928732850 101-42110-201 Binders, paper, Envelopes OFFICE DEPOT 02/27/2017 107026 8942636190 101-42110-201 Folders, Binders, Truvia Sweetener OFFICE DEPOT 02/27/2017 107026 9003364280 101-42110-201 Paper, tissues OFFICE DEPOT 02/27/2017 107026 9003366550 101-42110-201 USB OFFICE DEPOT 02/27/2017 107026 9059193500 101-41900-201 Deskpad, Air freshener, stapler OFFICE DEPOT 02/27/2017 107026 9059194640 101-41900-201 Air Freshener Total 107026: ORONO ROTARY 02/27/2017 107027 OPD -2017 101-42110-433 C. Farniok membership 2017 Total 107027: PEMBER COMPANIES 02/27/2017 107028 9480 602-16500 RFP#1-LS#2 PEMBER COMPANIES 02/27/2017 107028 9480 602-20600 RFP#1-LS#2 PEMBER COMPANIES 02/27/2017 107028 9539 602-16500 RFP#2-LS#2 PEMBER COMPANIES 02/27/2017 107028 9539 602-20600 RFP#2-LS#2 Total 107028: Page: 8 Feb 23. 2017 02:10PM Department Invoice Amount 407.93 Central Services 195.00 195.00 Police Department 93.50 93.50 Police Department 160.77 160.77 Police Department 34.99 Central Services 43.15 Police Department 166.19 Police Department 16.98 Police Department 45.45 Police Department 57.13 Police Department 144.98 Police Department 65.50 Police Department 18.95 Central Services 48.77 Central Services 14.97 657.06 Police Department 1,180.00 44,297.08 2,214.86- 50,835.80 2,541.78- City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/14/2017 - 2/27/2017 Check Check Invoice Invoice GL Account Description Department Payee Issue Date Number Number PERRYS TRUCK REPAIR 02/27/2017 107029 46753 101-43000-403 Repair small Sweeper Public Works Department Total 107029: RANDY OBRIEN 02/27/2017 107030 R0022117 101-43000-226 reimb work boots Public Works Department Total 107030: ROBERT MILLER 02/27/2017 107031 2016-00022 101-22205 Escrow Refund -#2016-00022-60 Smith Ave Total 107031: ROGER PEITSO 02/27/2017 107032 RP020817 101-42400-331 Parking HCGC-Court-3907 Cherry Ave Haz Budlg Building & Zoning Total 107032: STANTEC CONSULTING SVCS 1 02/27/2017 107033 1153977 651-16500 Carmen Bay Shoreline restoration Total 107033: SUBURBAN RATE AUTHORITY 02/27/2017 107034 02092017 101-41110-433 1st half payment 2017 membership Mayor & Council Total 107034: TONKAWA INC. 02/27/2017 107035 2-704200-05 999-10015 Refund -Over Pmty Utility -2-704200-05 Total 107035: UNITED STATES POSTAL SERVI 02/15/2017 106975 PO BOX 86 101-42110-322 Po Box 86 Handling Fee Police Department Total 106975: UNITED STATES POSTAL SERVI 02/27/2017 107036 89543067 101-41900-322 postage for meter Central Services Total 107036: VARNER MOBILE SERVICES LL 02/27/2017 107037 5371 101-43000-402 Unit 425 Repair Public Works Department Total 107037: Page: 9 Feb 23. 2017 02:10PM Invoice Amount 320.00 434.00 434.00 166.43 166.43 22.00 22.00 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account VERIZON WIRELESS 02/27/2017 107038 9779878000 101-42110-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-42110-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-41900-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-41900-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-45210-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-45210-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 601-49400-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 601-49400-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 602-49450-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 602-49450-321 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-43000-415 VERIZON WIRELESS 02/27/2017 107038 9779878000 101-43000-415 Total 107038 WACONIAFORD 02/27/2017 107039 FOCS10963 101-42110-402 Total 107039: WASTE MANAGEMENT RECYC 02/27/2017 107040 0024098-280 603-49500-316 Total 107040: WAYZATA BAY CAR WASH 02/27/2017 107041 DEC/16 & FE 101-42110-402 Total 107041: WESTSIDE WHOLESALE TIRE 02/27/2017 107042 783982 101-45200-403 WESTSIDE WHOLESALE TIRE 02/27/2017 107042 783999 101-43000-402 WESTSIDE WHOLESALE TIRE 02/27/2017 107042 784182 602-49450-402 WESTSIDE WHOLESALE TIRE 02/27/2017 107042 784182 651-49910-402 Description Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Cell Phones -02/07/17-03/06/17 Squad #238 Repairs -Check Engine Light Recycling 02/2017 car washes-Dec/16 & Feb/2017 Park Truck Tires Truck #709 Repairs Unit 713 Repairs Unit 713 Repairs Total 107042: WRIGHT HENNEPIN ELECTRIC 02/27/2017 107043 JAN/2017 602-49450-381 Electrical Svc -01/01/17-02/10/17 WRIGHT HENNEPIN ELECTRIC 02/27/2017 107043 JAN/2017 101-43000-386 Electrical Svc -01/01/17-02/10/17 Total 107043: XCEL ENERGY 02/27/2017 107044 533694733 101-41900-381 Electric -12/19/2016-01/23/17 Department Police Department Police Department Central Services Central Services Golf Course Golf Course Water Water Sewer Sewer Public Works Department Public Works Department Police Department Police Department Parks Public Works Department Sewer Storm Water Sewer Public Works Department Central Services Invoice Amount 1,525.01 1,097.81- 153.93 111.17- 73.28 55.59- 70.02 55.59- 70.02 55.59- 35.01 17 on 537.63 243.08 243.08 8,591.02 8,591.02 25.54 25.54 88.00 574.64 1,164.58 1,164.58 2,991.80 47.14 121.10 168.24 2,195.34 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 2/14/2017 - 2/27/2017 Feb 23, 2017 02:10PM Total 107044 Description Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Department Payee Check Issue Date Check Number Invoice Number Invoice GL Account XCEL ENERGY 02/27/2017 107044 533694733 101-42110-381 XCEL ENERGY 02/27/2017 107044 533694733 101-42110-381 XCEL ENERGY 02/27/2017 107044 533694733 101-43000-381 XCEL ENERGY 02/27/2017 107044 533694733 101-43000-386 XCEL ENERGY 02/27/2017 107044 533694733 101-45200-381 XCEL ENERGY 02/27/2017 107044 533694733 601-49400-381 XCEL ENERGY 02/27/2017 107044 533694733 602-49450-381 XCEL ENERGY 02/27/2017 107044 533694733 101-45210-381 Total 107044 Description Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Electric -12/19/2016-01 /23/17 Department Invoice Amount Police Department 1,632.97 Police Department 34.13 Public Works Department 150.85 Public Works Department 2,246.92 Parks 35.25 Water 5,324.37 Sewer 3,111.94 Golf Course 134.52 Grand Totals: 462,024.66