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HomeMy WebLinkAboutSept.-Dec. 2018 emails re: As-Built survey Christine Mattson From: Christine Mattson Sent: Thursday, December 06, 2018 11:11 AM To: Stephen Rudolph; Susan Rudolph Cc: smith3lake@aol.com; Melanie Curtis; 'Jorj Ayaz' Subject: RE: 2480 Casco Point Road As-Built Survey Hi Stephen, We met with Jorj yesterday. He and our building official will be meeting on site to review the height and structural massing questions. Jorj confirmed the deck was constructed larger than proposed and will be reduced to be in compliance. The as-built survey shows grading changes within the 75'setback where no work was proposed. Please have your landscaper provide us with the earthwork calculations showing the total amount of disturbance within the 75'setback. Once the boat house changes have been made, have an updated survey and hardcover calculations submitted for our review. I also met with Jonathon Smith from Concept Landscaping. We have resolved our questions and have confirmed the riprap was replaced as proposed. Don't hesitate to contact me with any questions. Christine Mattson Planning Assistant City of Orono 2750 Kelley Parkway ; Orono I MN ; 55356 (physical address) PO Box 66 Crystal Bay I MN 155323-0066 (mailing address) 952.249.4620 1952.249.4616 cmattson@ci.orono.mn.us www.ci.orono.mn.us Office Hours: Monday - Friday 8 am to 4:30 pm OUR OFFICE WILL BE CLOSED:Monday& Tuesday, December 24&25, 2018 Tuesday, January 1, 2019 Monday, January 21, 2019 All permitting is now done through our new online portal - LINK. From:Jorj Ayaz [mailto:jorj@aspenshowroom.com] Sent: Wednesday, November 28, 2018 10:04 AM To: Christine Mattson <CMattson@ci.orono.mn.us> Cc: smith3lake@aol.com; Stephen Rudolph<steve.rudolph@yahoo.com>; Susan Rudolph <susanrudolph22@gmail.com>; Permitting<permitting@minnehahacreek.org>; Melanie Curtis <MCurtis@ci.orono.mn.us> Subject: Re: 2480 Casco Point Road As-Built Survey 1 Hi Christine, Pm available this week between 11:00am -2:30 pm and also next week same hours. Thank you. Jorj On Wed, Nov 28, 2018, 9:41 AM Christine Mattson <CMattson@ci.orono.mn.us wrote: Good Morning Jorj &Jon Please email me with some days and times available for a meeting. I will compare availability with staff so we can meet here in our office. Christine Mattson Planning Assistant City of Orono 2750 Kelley Parkway i Orono MN 55356 (physical address) PO Box 66 Crystal Bay MN 55323-0066 (mailing address) 952.249.4620 A 952.249.4616 cmattson(aci.orono.mn.us { www.ci.orono.mn.us Office Hours: Monday - Friday 8 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday& Tuesday, December 24&25, 2018 Tuesday, January 1, 2019 Monday, January 21, 2019 All permitting is now done through our new online portal - LINK. 2 From:Jorj Ayaz [mailto:jori@aspenshowroom.com] Sent:Wednesday, November 21, 2018 10:39 AM To: Christine Mattson<CMattson@ci.orono.mn.us> Cc: steve.rudolph@yahoo.com; smith3lake@aol.com;Susan Rudolph <susanrudolph22@gmail.com>; Permitting <permitting@minnehahacreek.org>; Melanie Curtis<MCurtis@ci.orono.mn.us> Subject: Re: 2480 Casco Point Road As-Built Survey Hi Christine, I was the contractor with the boat house permit. We have been trying to work with the surveyors who has been on site from day one. We were doing all the measurements concerning the boat house being re-built in the same place with the same dimensions. Using a 3rd party contractor such as an surveyor was the request as the permits were issued. We followed all dimensions as mentioned on the plans and were verified by the surveyors and were filed and passed all the inspections all the way to the final inspection. I will be contacting you next week and possibly do a short meeting over the details. Thank you. Jorj Ayaz Aspen Builders Aspen Showroom 1501 Washington Ave. South#200 Minneapolis, MN 55454 Main: 612-746-6800 Fax: 612-746-6801 lorj@aspenshowroom.com jorj@aspenbuildersmn.com On Nov 21, 2018, at 10:20 AM, Christine Mattson<CMattson@ci.orono.mn.us>wrote: Good Morning Steve, 3 Thank you for your email. I have not heard from either of your contractors regarding our concerns. I will look forward to hearing from them early next week so we can get these issued resolved. Christine" From: steve.rudolph@yahoo.com [mailto:steve.rudolph@yahoo.com] Sent:Tuesday, November 20, 2018 5:26 PM To: Christine Mattson <CMattson@ci.orono.mn.us> Cc: 'smith3lake@aol.com'<smith3lake@aol.com>; 'iori@aspenshowroom.com' <iori@aspenshowroom.com>; Susan Rudolph <susanrudolph22(Wgmail.com> Subject: Re: 2480 Casco Point Road As-Built Survey Christine, I'm just following up on your email from last month. I'm obviously not directly involved in the permitting & building on our property, but I have since spoken with both Jorj Ayaz - Aspen Builers (612-670-4999) and Jon Smith - Concept Landscaping (612- 750-2456). They've both reassured me that their intentions (and ours) during the remodeling work was to restore and replace things exactly as they were prior to the remodel. In my discussions with them, they feel fairly confident that they achieved these goals, however it sounds as if you have identified some areas that need clarification. It sounds like possibly some of this is hopefully just a matter of where the measurements were taken, such as in the case of measuring the boat house dimensions (foundation dimensions vs stucco wall/concrete terrace overhang dimensions). As far as the hardcover calculations, you are correct: - The driveway to the west (2,889 S.F.) will not need to be included in the calculations. - This would decrease the Net Existing Hardcover (17,822 - 2,889 = 14,933 S.F.). - This would put the total calculation at (14,933 / 66,681 = 22.39%) I didn't even look at the initial worksheet, I had just forwarded the document provided to me from Advance Surveying. 4 Can you let me know if you've had a chance to talk with Jorj and Jon, and if not possibly reach out to them for clarification. I'm just curious where things are at. Thanks. Steve Rudolph 763-464-8057 On Friday, October 12, 2018, 8:26:32 AM CDT, Christine Mattson <CMattson©ci.orono.mn.us> wrote: Good Morning, We reviewed the as-built survey submitted for 2480 Casco Point Road and have concerns or need clarification on the following: Boat House. • The boat house on the as-built survey is shown larger than documented on the survey for the boat house permit dated 06/29/16 and on the survey for the permit for the addition to the home dated 08/19/16 . The existing boat house was 18.9' x 33.2'; the as-built boat house is 19.6' x 33.4'. This is an unpermitted increase of 0.7 feet in width and 0.2 feet in length, or 27.16 square feet. • Our building official visited the property on October 11, 2018 and noted also that boat house exceeds the height and width of the pre-existing structure. • NOTE: The building exceeds the in-kind replacement permitted, it will need to be reduced/modified to conform to the in-kind replacement; or you may apply for after-the-fact average lakeshore setback, lake setback, and hardcover variances. Please note the fact that the building exists today as-is is not a practical difficulty. 5 • A deck on the boat house and concrete stoop on the lake side of the boat house were shown on the approved/proposed plan. They are not shown on the as-built survey. Were these re-built? Grading, riprap, and retaining wall within 75-foot setback. • No grade changes were proposed or approved within 75' of the lake. The as-built survey shows that the grades were changed around the area of the boat house. Additionally, based on the surveys it appears that the riprap extends landward farther than it should, and that the retaining wall was changed or expanded. Please provide grading/disturbance calculations for the 0-75' zone. Note, only 50 cubic yard of total disturbance is permitted; and no change to the retaining wall was permitted. • A rip rap permit was issued by the MCWD, but it appears the retaining wall was possibly expanded without proper City approvals. Hardcover. • The as-built hardcover calculations submitted show the property at 26.73% where a maximum of 25% is allowed. It appears the access to the property via the western driveway was abandoned and now access to the property is only off of Frederick Street. If the access from the west is no longer benefitting the property, this bituminous driveway area can be removed from the hardcover calculations. Reference the City's Hardcover Information Packet. Hardcover in excess of 25% is not permitted and must be removed. The issues above must be resolved; the as-built survey is not approved. Please contact me with questions. Thank you, Christine Mattson Planning Assistant City of Orono 2750 Kelley Parkway !, Orono MN ! 55356 (physical address) PO Box 66 Crystal Bay MN 55323-0066 (mailing address) ror 952.249.4620 6 952.249.4616 cmattson(a�ci.orono.mn.us ; www.ci.orono.mn.us 6 Office Hours: Monday - Friday 8 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday, November 12, 2018 All permitting is now done through our new online portal - LINK. From: Raino Niemela [mailto:raino(cr�jnbuilt.com] Sent: Tuesday, September 18, 2018 10:25 AM To: Christine Mattson <CMattson(cci.orono.mn.us> Subject: RE: 2480 Casco Point Road As-Built Survey Christine, Wanted to check with you to confirm that your received the As-Built survey that I sent you on Friday afternoon. Sometimes emails with attachments end up in spam folders. What is the usual timeline and procedure for the As-Built review and return of escrow funds? Thank you, Raino Niemela <image001.jpg> www.jnbuilt.corn 612-280-8205 raino@jnbuilt.com 7 JN Built, LLC 801 Twelve Oaks Center Drive Suite 812 Wayzata, MN 55391-4625 8