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07-23-2018 Council Packet
Agenda for Council Meeting Set for Monday, July 23, 2018, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. Council Meeting Minutes of July 9, 2018 2. Claims/Bills 3. Rental License 4. Accept Donation of Advertisement in Orono Parent Directory 5. Second Quarter Financial Report 6. 2018 Crack Sealing 7. 2018 Road Maintenance Project — Change Order 8. 2018 Stormwater Improvement Projects Award 9. 2016 Sanitary Sewer Rehabilitation Project Pay Request #4 — Final 10. Professional Service Agreement: Septic Inspection Services 11. Request to Hire Full -Time Officer 12. LAI 8-000040 — 95 Smith Avenue, Matthew & Angela Hopping, Conditional Use Permit — Resolution Public Comments — (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Report 13. LA18-000055 — 2709 Walters Port Lane, Bill & Sue Dunkley, Sketch Plan Mayor/Council Report City Administrator Report City Attorney Report Adjournment Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification Agenda for Council Meeting Set for Monday, July 23, 2018, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Upcoming Events 1 l 2018 07-31-18 Candidate Filing Opens for General Election 08-13-18 City Council Meeting, Monday, 7:00 p.m. 08-14-18 Primary Election 08-14-18 Candidate Filing Closed for General Election 08-20-18 Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals) 08-27-18 City Council Work Session, Monday, 5:00 p.m. 08-27-18 City Council Meeting, Monday, 7:00 p.m. 09-03-18 Official Holiday, City Offices Closed 09-04-18 Park Commission Meeting, Tuesday, 6:30 p.m. 09-10-18 City Council Meeting. Monday, 7:00 p.m. 09-17-18 Planning Commission Meeting, 6:30 p.m. (Wendy Dankey) 09-24-18 City Council Work Session, Monday, 5:00 p.m. 09-24-18 City Council Meeting, Monday, 7:00 p.m. Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 9, 2018 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, I11, Wendy Dankey, Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Dustin Rief, Finance Director Ron Olson, Public Works Director/City Engineer Adam Edwards, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF JUNE 25, 2018 2. CITY COUNCIL WORK SESSION MINUTES OF JUNE 25, 2018 3. CLAIMS/BILLS 4. APPROVAL OF RENTAL LICENSE 5. APPROVAL OF GARBAGE LICENSE 6. APPROVAL OF CHANGES TO THE LIQUOR LICENSE FOR NARROWS SALOON 7. APPOINTMENT OF 2018 PRIMARY ABSENTEE BALLOT BOARD — RESOLUTION NO. 8. APPROVAL TO HIRE MUNICIPAL SERVICES SUPPORT REPRESENTATIVE 9. ADOPTION OF A RESOLUTION APPROVING MORGAN STANLEY'S RESOLUTIONS FOR CORPORATIONS [II�SI.%118111300 WR 114 A 411117.113 13 k1j IZ17.y II 11130 11. LA18-50 STONEWOOD, LLC, 1020 TONKAWA ROAD, CONDITIONAL USE PERMIT — RESOLUTION NO. 12. LA18-53 NORLING LAKE MINNETONKA LANDSCAPES O/B/O KENT LENTNES, 3508 IVY PLACE, VARIANCES — RESOLUTION NO. 13. LA18-56 BLACK BEAR BUILDERS O/B/O CHRIS AND LESLIE NEUGENT, 710 BIG ISLAND, VARIANCES — RESOLUTION NO. Printup moved, Seals seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. Page 1 of 2 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 9, 2018 7:00 o'clock p.m. PUBLIC COMMENTS None MAYOR/COUNCIL REPORT Seals reported a group of volunteers will be going out to Big Island this week Wednesday to do some improvements. Seals stated a different group of volunteers went out to the Island earlier today to clean up some debris. Printup stated he hoped everyone had a wonderful 4th of July and that they all have a great summer. Dankey had nothing to report Crosby stated he hoped everyone had a nice 4th of July. Walsh stated he attended and worked the pancake breakfast on July 4' sponsored by the Children of the American Revolution. Approximately 1,200 people were served, with the proceeds from the breakfast going to veterans and their families. CITY ADMINISTRATOR'S REPORT Rief stated Staff is currently working on the budget and that there will be an update at the next City Council meeting. CITY ATTORNEY'S REPORT None ADJOURNMENT Crosby moved, Printup seconded, to adjourn the Orono City Council meeting at 7:04 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 2 of 2 AGENDA ITEM Item No.: 2 Date: July 23, 2018 Item Description: Claims/Bills Presenter: Ron Olson Agenda Consent Agenda Finance Director Section: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 109906 to 110001, totaling $1,072,744.22. 3. Noteworthy Payments. Vendor Amount Description of Payment #109953 GMH Asphalt $574,234.74 Payment for the purchase of Road Salt Brine Maker System for Public Works. #109999 Wright Hennepin $ 6,066.33 Payment includes an amount of $5,952.33 to run an electrical line at the brush site. #109921 Bolton & Bank $106,100.00 Payment includes charges for engineering related to contractions projects: OCB, 2018 Street Imp, 2018 Sewer, and 2018 drainage projects. #109976 Modern Power Solutions $24,114,31 Payment for repairs to Generators and the purchased of a maintenance plan for future repairs. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits Exhibit A. Check Register Prepared By: J'?Ic Reviewed By: J1V Approved By: -TV City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Department Invoice Amount Police Department 75.00 Public Works Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Department 2.56 A La Carte Creative Group 07/23/2018 109915 40020 101-42110-352 business cards, Russeth Total 109915: ADAM EDWARDS 07/23/2018 109916 071218 101-43000-331 Mileage-OCB Project Meeting ADAM EDWARDS 07/23/2018 109916 071218 101-43000-331 Mileage -Resident Mtg ADAM EDWARDS 07/23/2018 109916 071218 101-43000-331 Mileage -Navarre Park, W. Lafayette, GC ADAM EDWARDS 07/23/2018 109916 071218 101-43000-331 Mileage -Golf Course ADAM EDWARDS 07/23/2018 109916 071218 101-43000-331 Mileage-Lurton Park Total 109916: ADVANCED IMAGING SOLUTIO 07/23/2018 109917 360755391 101-42110-413 Police Copier 6/20/18 - 7/20/18 Total 109917: ADVANCED IMAGING SOLUTIO 07/23/2018 109918 INV170851 101-42110-401 Printers 6/10/18-7/9/18 ADVANCED IMAGING SOLUTIO 07/23/2018 109918 INV170851 101-41900-401 Printers 6/10/18-7/9/18 ADVANCED IMAGING SOLUTIO 07/23/2018 109918 INV170851 602-49450-401 Printers 6/10/18-7/9/18 Total 109918: APA MN ADMINISTRATORS 07/16/2018 109739 129242-1841 101-42400-433 APA Membership - J. Barnhart Total 109739: APPLIED CONCEPTS INC 07/23/2018 109919 330668 101-42110-550 New Rador Squad #253 Total 109919: APPRIZE TECHNOLOGY SOLUT 07/23/2018 109920 16343 101-41900-319 Administrative Fee 07/18 Total 109920: BOLTON & MENK INC. 07/23/2018 109921 0219546 101-43280-304 LA18-000034 2635 Kelly Parkway BOLTON & MENK INC. 07/23/2018 109921 0219548 651-16500 2018 Drainage Improvements BOLTON & MENK INC. 07/23/2018 109921 0219549 602-49450-304 GIS Maintenance BOLTON & MENK INC. 07/23/2018 109921 0219549 101-43170-304 GIS Maintenance BOLTON & MENK INC. 07/23/2018 109921 0219550 101-43170-304 General Engineering 6/18 BOLTON & MENK INC. 07/23/2018 109921 0219550 101-43170-304 E. Long Lake Road Trail Department Invoice Amount Police Department 75.00 Public Works Department 11.66 Public Works Department 1.09 Public Works Department 7.63 Public Works Department 2.56 Public Works Department 1.09 Police Department Police Department 100.79 Central Services 100.79 Sewer 50.40 Engineering 251.98 Building & Zoning 539.00- Engineering 539.00 - Police Department 2,728.70 2,728.70 Central Services 491.00 Special Services 610.00 31,876.50 Sewer 603.00 Engineering 969.00 Engineering 155.00 Engineering 187.50 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOLTON & MENK INC. 07/23/2018 109921 0219550 101-42400-304 Ivy Place Development Building & Zoning 690.00 BOLTON & MENK INC. 07/23/2018 109921 0219550 651-49910-304 Lakeview Addition - Stormwater Storm Water 244.00 BOLTON & MENK INC. 07/23/2018 109921 0219551 651-49910-304 2018 Pond Assessments Storm Water 915.00 BOLTON & MENK INC. 07/23/2018 109921 0219552 602-16500 2018 Sewer Improvements Law/Legal Services 4,419.00 BOLTON & MENK INC. 07/23/2018 109921 0219555 435-48971-304 2018 Street Improvements Law/Legal Services 12,776.00 BOLTON & MENK INC. 07/23/2018 109921 0219556 435-48972-304 2019 Street Improvements Law/Legal Services 320.00 BOLTON & MENK INC. 07/23/2018 109921 0219558 101-42400-304 Comp Plan Building & Zoning 1,208.00 BOLTON & MENK INC. 07/23/2018 109921 0219560 402-48055-304 OCB Feasibility Study OCB Road Reconstruction 33,761.00 BOLTON & MENK INC. 07/23/2018 109921 0219563 651-16500 Old Long Lake Ravine Stabilization Special Services 8,738.50 BOLTON & MENK INC. 07/23/2018 109921 0219564 101-43280-304 Orono Preserve Special Services 1,288.00 BOLTON & MENK INC. 07/23/2018 109921 0219565 602-16500 Southways Lift Station Special Services 7,311.50 BOLTON & MENK INC. 07/23/2018 109921 0219566 601-49400-304 Water Supply Plan Water 28.00 Total 109921: BUDGET PRINTING 07/23/2018 109922 7614 601-49400-322 Total 109922: BUREAU OF CRIM. APPREHEN 07/23/2018 109923 0000048617 101-42110-311 Total 109923: 106.100.00 UPS package Sent Water 15.75 15.75 CJDN Access Fee Police Department 510.00 510.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-42110-307 Police Matter 6/18 Police Department 480.50 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 Fire Matters Law/Legal Services 418.50 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 General Legal Review Law/Legal Services 2,423.77 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-308 Code Enforcement 06/18 Law/Legal Services 263.50 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 Litigation 6/18 Law/Legal Services 651.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 Misc Recordings 6/18 Law/Legal Services 897.20 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 601-49400-307 Chlorine Release 6/18 Water 263.50 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 Johnson/Feldshon Matter Law/Legal Services 693.60 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 18-3998 1400 Bracketts Point Rd Special Services 50.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000022 825 Old Crystal Bay Rd S Special Services 125.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000014 Ivy Place Special Services 1,170.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000054 825 Old Crystal Bay Rd S Special Services 800.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000038 1400 Bracketts Point Rd Special Services 325.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000039 493 Park Avenue Special Services 50.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000043 1509 Long Lake Blvd Special Services 50.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000040 95 Smith Avenue Special Services 75.00 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-43280-307 LA18-000055 2709 Walters Port Ln Special Services 100.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Check Check Invoice Invoice GL Account Payee Issue Date Number Number CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-42400-307 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-42400-307 CAMPBELL KNUTSON 07/23/2018 109924 063018-2717 101-41600-307 Total 109924: Park Bridge Part, Highwood Park Boy Scout Project Parks 31.87 Cookies for Election Judge Training Session CAPITOL BEVERAGE SALES L.P 07/23/2018 109925 2127910 101-45210-091 Total 109925: Parks 137.63 FTO Meeting to Prep for New Hires Police Department CARDIAC SCIENCE 07/23/2018 109926 7324390 101-42110-221 Total 109926: 210.00 2,237.91 CARDMEMBER SERVICE 07/23/2018 109927 060618-1 101-45200-225 CARDMEMBER SERVICE 07/23/2018 109927 062518 101-41110-439 CARDMEMBER SERVICE 07/23/2018 109927 062918 101-41300-439 CARDMEMBER SERVICE 07/23/2018 109927 063018 101-42110-402 CARDMEMBER SERVICE 07/23/2018 109927 070318 101-42110-439 CARDMEMBER SERVICE 07/23/2018 109927 070918 101-45200-225 CARDMEMBER SERVICE 07/23/2018 109927 071018 101-41410-439 CARDMEMBER SERVICE 07/23/2018 109927 071118 101-45200-225 CARDMEMBER SERVICE 07/23/2018 109927 071118-1 101-45200-415 CARDMEMBER SERVICE 07/23/2018 109927 071318 101-42110-439 CARDMEMBER SERVICE 07/23/2018 109927 071318-1 101-42110-402 CARDMEMBER SERVICE 07/23/2018 109927 071618 101-41500-437 Total 109927: CARGILL GLOBAL SECURITY 39 07/16/2018 109847 2904177837 601-49400-216 Total 109847: CARGILL SALT 07/16/2018 109909 2904177837 601-49400-216 Total 109909: CENTURY LINK 07/23/2018 109928 070418 601-49400-321 Description Department Invoice Amount Staff Meetings 6/18 Building & Zoning 403.00 Council Meeting 6/18 Law/Legal Services 1,736.00 B&Z Assistance 6/18 Building & Zoning 775.00 Ordinances 6/18 Law/Legal Services 2,340.50 beer for resale Golf Course 250.35 AED electrodes Police Department 411.36 411.36 Materials for Highwood Park Bridges - Boy Scout Pr Parks 1,422.64 WS Food 6/25/18 Mayor & Council 78.36 Coffee with Candidate Administration 15.56 Carwash for Squad 235 Police Department 10.00 Meeting lunch with Steve Sullivan (Retired Orono C Police Department 44.17 Park Bridge Part, Highwood Park Boy Scout Project Parks 31.87 Cookies for Election Judge Training Session Elections 11.97 Lunch for Big Island Volunteers Parks 133.91 Big Island Boat Rental Parks 137.63 FTO Meeting to Prep for New Hires Police Department 59.00 4 Battery Replacements for WIFI packs, for MDC's Police Department 82.80 MNGFOA Conference - M. Ung Finance Department 210.00 2,237.91 salt Water 4,496.01- 4,496.01 - salt Water 4,496.01 4,496.01 Water Plant Phone/Internet 7/4-8/3/18 Water 141.03 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/6/2018 - 7/23/2018 Page: 4 Jul 19, 2018 01:27PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 109928: 141.03 CHUNKS LAKESHORE AUTO 07/23/2018 109929 0015798 101-42110-402 #240 service Police Department 18.02 CHUNKS LAKESHORE AUTO 07/23/2018 109929 0015807 101-42110-402 #245 Service Police Department 1,150.42 CHUNKS LAKESHORE AUTO 07/23/2018 109929 0015819 101-42110-402 #250 service Police Department 44.00 CHUNKS LAKESHORE AUTO 07/23/2018 109929 0015821 101-42110-402 #242 Service Police Department 78.47 CHUNKS LAKESHORE AUTO 07/23/2018 109929 0015825 101-42110-402 #246 Service Police Department 47.26 CHUNKS LAKESHORE AUTO 07/23/2018 109929 0015841 101-42110-402 #239 service Police Department 472.45 Total 109929: 1,810.62 CITY OF CORCORAN 07/23/2018 109930 071918 101-33490 Toward Zero Deaths Grant 3,451.57 Total 109930: 3,451.57 CITY OF DAYTON 07/23/2018 109931 071918 101-33490 Toward Zero Deaths Grant 3,542.31 Total 109931: 3,542.31 City of Deephaven 07/23/2018 109932 071918 101-33490 Towards Zero Death Grant 992.85 Total 109932: 992.85 CITY OF MEDINA 07/23/2018 109933 071918 101-33490 Toward Zero Deaths Grant 5,585.10 Total 109933: 5,585.10 CITY OF MINNETONKA BEACH 07/23/2018 109934 070218 602-49450-387 2nd Qtr service Sewer 164.00 Total 109934: 164.00 City of Orono Utilities 07/23/2018 109935 Q22018 601-49400-382 2nd Quarter Water Plant Water 306.53 City of Orono Utilities 07/23/2018 109935 Q22018 265 101-45210-381 2ND Qtr UB GC Golf Course 5.02 - City of Orono Utilities 07/23/2018 109935 Q22018 CH& 101-41900-382 2nd Quarter 2018 CH -PD Central Services 932.30 City of Orono Utilities 07/23/2018 109935 Q22018 POS 101-41900-382 2ND Qtr UB -POST OFFICE Central Services 172.91 City of Orono Utilities 07/23/2018 109935 Q22018 PW 601-49400-322 2ND Qtr UB -PW Water 363.25 Total 109935: 1.769.97 City of Orono 24.99 24.99 Finance Department Check Register - COUNCIL REPORT Finance Department 18.53 Check Issue Dates: 7/6/2018 - 7/23/2018 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number CITY OF WAYZATA 07/23/2018 109936 071118 602-49450-387 2nd Quarter sewer CITY OF WAYZATA 07/23/2018 109936 071118 601-49400-387 2nd Quarter water Total 109936: CivicPlus Inc. 07/23/2018 109937 174228 614-16500 CivicPlus Website Setup Total 109937: CORE & MAIN 07/23/2018 109938 J115880 601-49400-227 misc supplies Total 109938: CROW RIVER TOOLS 07/23/2018 109939 71018 101-42110-221 jump pack charger - to repair PD Jump Box Total 109939: DAVE KLITZKE 07/23/2018 109940 071118 101-41500-331 Mound (install computer) DAVE KLITZKE 07/23/2018 109940 071118 101-41500-331 LOGIS Pick Up Total 109940: Decorative & Structural Concrete 07/23/2018 109941 2535 225-45200-530 Antoine Park Playground Border Total 109941: DELTA DENTAL 07/23/2018 109942 7350444 101-21709 003722072- August 2018- Dental DELTA DENTAL 07/23/2018 109942 7350444 101-15998 003722072- August 2018- Dental Total 109942: DUSTIN RIEF 07/23/2018 109943 070918 101-41300-331 Mileage Reimb DUSTIN RIEF 07/23/2018 109943 070918 101-41300-437 Reimb LMC Conference Total 109943: EARL F ANDERSON & ASSOC 07/23/2018 109944 0117731 -IN 101-43000-224 No Parking Signs Total 109944: Page: 5 Jul 19, 2018 01:27PM Department Invoice Amount Sewer 12,480.60 Water 5,744.80 18,225.40 14,888.00 14,888.00 Water 2,290.24 Police Department 24.99 24.99 Finance Department 7.63 Finance Department 18.53 26.16 8,700.00 8,700.00 539.00 Administration 32.26 Administration 62.68 Public Works Department City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount ECM PUBLISHERS INC 07/23/2018 109945 610076 101-41900-352 Ordinance 206 Central Services 789.70 ECM PUBLISHERS INC 07/23/2018 109945 610077 101-41900-352 Ordinance 209 Central Services 86.42 ECM PUBLISHERS INC 07/23/2018 109945 611841 101-42400-340 PH Ad July Building & Zoning 38.74 ECM PUBLISHERS INC 07/23/2018 109945 613778 101-41900-352 Ordinance 208 Central Services 38.74 ECM PUBLISHERS INC 07/23/2018 109945 613780 651-16500 2018 Drainage Improvement Bid 83.44 Total 109945: 1,037.04 Eklund Yard & Tree Disposal 07/23/2018 109946 2600 101-45200-404 Tree Stump Disposal - Brush Site Parks 20.00 Total 109946: 20.00 ENDICOTT MICROFILM INC 07/23/2018 109947 39151 101-41900-201 microfilm toner Central Services 113.98 Total 109947: 113.98 ESS BROTHERS & SONS 07/23/2018 109948 YY3671 602-49450-227 2 Risers - Dakota Ave & Long Lake Blvd Sewer 540.00 Total 109948: 540.00 FASTENAL 07/23/2018 109949 MNPLY1035 602-49450-223 marking paint Sewer 51.59 FASTENAL 07/23/2018 109949 MNPLY1035 601-49400-223 marking paint Water 51.59 FASTENAL 07/23/2018 109949 MNPLY1035 101-43000-224 marking paint Public Works Department 51.58 FASTENAL 07/23/2018 109949 MNPLY1039 101-43000-226 PPE Safety Glasses Public Works Department 33.48 FASTENAL 07/23/2018 109949 MNPLY1039 601-49400-226 PPE Safety Glasses Water 33.47 FASTENAL 07/23/2018 109949 MNPLY1039 602-49450-226 PPE Safety Glasses Sewer 33.47 Total 109949: 255.18 GARY L FISCHLER & ASSOCIAT 07/23/2018 109950 10303 101-42110-319 Leadership & Mgmt Assessment Police Department 1,395.00 Total 109950: 1,395.00 GEISLINGER AND SONS INC. 07/23/2018 109951 070518 601-49400-405 Navarre Parking Lot - Repair Watermain Break 6/1/1 Water 3,264.50 GEISLINGER AND SONS INC. 07/23/2018 109951 070518 601-49400-405 Lryic+19 - Repair Gate Valve 6/4/18 Water 5,141.00 Total 109951: 8,405.50 GENUINE PARTS COMPANY/NA 07/23/2018 109952 3270-407675 701-49800-222 Air filter and Blister Pack Capsule 105.26 GENUINE PARTS COMPANY/NA 07/23/2018 109952 3270-407718 701-49800-222 Truck Maintenance 23.74- City of Orono 640.00 43,147.50 Check Register - COUNCIL REPORT 5,487.50 45,433.00 Police Department Check Issue Dates: 7/6/2018 - 7/23/2018 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Total 109952: GMH ASPHALT 07/23/2018 109953 C13.114606. 402-48055-590 OCB Road Improvements request 1 GMH ASPHALT 07/23/2018 109953 C13.114606. 402-20600 OCB Road Improvements request 1 Total 109953: GOPHER STATE ONE CALL 07/23/2018 109954 8060635 601-49400-489 locates GOPHER STATE ONE CALL 07/23/2018 109954 8060635 602-49450-489 locates Total 109954: GREAT LAKES COCA-COLA 07/23/2018 109955 3609206138 101-45210-092 beverages for concessions Total 109955: HEALTH PARTNERS 07/23/2018 109956 81893773 101-42110-135 Health Insurance 7/2018 HEALTH PARTNERS 07/23/2018 109956 81893773 101-21706 Health Insurance 7/2018 HEALTH PARTNERS 07/23/2018 109956 81893773 101-15998 Health Insurance 7/2018 HEALTH PARTNERS 07/23/2018 109956 82556938 101-15998 Health Insurance 8/2018 HEALTH PARTNERS 07/23/2018 109956 82556938 101-21706 Health Insurance 8/2018 HEALTH PARTNERS 07/23/2018 109956 82556938 101-42110-135 Health Insurance 8/2018 Total 109956: HENNEPIN COUNTY INFOR TE 07/23/2018 109957 1000112665 101-42110-414 Radio Communication -06/18 HENNEPIN COUNTY INFOR TE 07/23/2018 109957 1000112696 101-43000-414 PW Radios 06/18 HENNEPIN COUNTY INFOR TE 07/23/2018 109957 ITC00001021 101-41900-319 Network Support 07-2018 Total 109957: HENNEPIN COUNTY SHERIFF 07/23/2018 109958 1000112766 101-41600-309 jail charges-June/2018 Total 109958: INSITUFORM TECHNOLOGIES 07/23/2018 109959 RFP 4 AND F 602-16500 2016 Sanitary Sewer Impr. RFP#4 / Final Total 109959: Page: 7 Jul 19, 2018 01:27PM Department Invoice Amount 81.52 OCB Road Reconstruction 604,457.62 30,222.88 - Water 369.90 Sewer 369.90 739.80 Golf Course 492.96 !R D - Police Department 640.00 43,147.50 5,487.50 5,487.50 45,433.00 Police Department 640.00 100,835.50 Police Department 2,022.37 Public Works Department 162.08 Central Services 51.00 2,235.45 Law/Legal Services 1,894.50 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Department Invoice Amount Administration 570.00 Police Department 17.67 Police Department 20.01 Police Department 37.32 Golf Course 302.10 302.10 Police Department 262.50 262.50 Police Department 62.26 Police Department 45.72 Police Department 2,834.43 Police Department 2,834.43 - Police Department 2,848.35 2,848.35 Storm Water 620.00 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number JACKIE YOUNG 07/23/2018 109960 071618 101-41300-319 CC meetings 6/18 Total 109960: JANE SZCZEPANIK 07/23/2018 109961 071218 101-42110-437 1st Responder Training JANE SZCZEPANIK 07/23/2018 109961 071218 101-42110-212 unleaded Gas JANE SZCZEPANIK 07/23/2018 109961 071418 101-42110-226 Investigation Uniforms Total 109961: Jason & Anelise Peterson 07/13/2018 109907 071318 101-22205 Escrow Refund 4105 Highwood Road Total 109907: JJ TAYLOR DIST LF MN 07/23/2018 109962 2816125 101-45210-091 beer for resale Total 109962: JOTS COMPUTER SERVICES IN 07/23/2018 109963 25498 101-42110-401 IT support Total 109963: KYLE KIRSCHNER 07/23/2018 109964 062618 101-42110-317 Xerxes Food/Pills KYLE KIRSCHNER 07/23/2018 109964 062618 101-42110-317 Xerxes Grooming Total 109964: Lake Country Builders, LTD 07/23/2018 109965 071218 101-32510 Plan Review Fee Refund - 3865 Shoreline Dr Total 109965: MANSFIELD OIL COMPANY 07/23/2018 109966 20828098 101-42110-212 Unleaded Fuel MANSFIELD OIL COMPANY 07/23/2018 109966 20828916 101-42110-212 Unleaded Fuel MANSFIELD OIL COMPANY 07/23/2018 109966 20828917 101-42110-212 Unleaded Fuel Total 109966: MCSC 07/23/2018 109967 070318 651-49910-433 MCSC Membership Department Invoice Amount Administration 570.00 Police Department 17.67 Police Department 20.01 Police Department 37.32 Golf Course 302.10 302.10 Police Department 262.50 262.50 Police Department 62.26 Police Department 45.72 Police Department 2,834.43 Police Department 2,834.43 - Police Department 2,848.35 2,848.35 Storm Water 620.00 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 7/6/2018 - 7/23/2018 Department Sewer Public Works Department Police Department Police Department Golf Course Public Works Department Police Department Page: 9 Jul 19, 2018 01:27PM Invoice Amount 620.00 39,434.77 39,434.77 17,860.00 17,860.00 13.U5 34.80 14.40 16.1v 1,013.47 1,013.47 550.00 550.00 25.00 25.00 11.uu 24.00 8.00 1.635.00 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number Total 109967: MET COUNCIL ENVIRONMENTA 07/23/2018 109968 0001084556 602-49450-383 Wastewater Charges 8/2018 Total 109968: Miliz House 07/23/2018 109969 7772 225-45200-530 Project 18-032 Navarre Park Basketball Cover Total 109969: MINNEAPOLIS OXYGEN COMPA 07/23/2018 109970 00027784 101-43000-415 acetylene, oxygen MINNEAPOLIS OXYGEN COMPA 07/23/2018 109970 00027784 701-49800-222 oxygen & acetylene MINNEAPOLIS OXYGEN COMPA 07/23/2018 109970 00027785 101-42110-221 Medical Oxygen MINNEAPOLIS OXYGEN COMPA 07/23/2018 109970 00027786 101-42110-221 Medical Oxygen Total 109970: MINNESOTA EQUIPMENT 07/23/2018 109971 P68503 101-45210-221 Tire Repair MINNESOTA EQUIPMENT 07/23/2018 109971 P70561 101-43000-224 Cut off Saw Parts Total 109971: MINNETRISTA PUBLIC SAFETY 07/23/2018 109972 071918 101-33490 Towards Zero Death Grant Total 109972: MN CHIEF OF POLICE ASSN 07/23/2018 109973 8479 101-42110-437 Conference Registration - M. Siltala Total 109973: MN DEPT OF HEALTH 07/23/2018 109974 071918 601-20802 2018 -2nd Qtr Water Connection fee Total 109974: MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-34210 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-34650 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 601-39610 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-20806 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-37910 Sales Tax 6/2018 Department Sewer Public Works Department Police Department Police Department Golf Course Public Works Department Police Department Page: 9 Jul 19, 2018 01:27PM Invoice Amount 620.00 39,434.77 39,434.77 17,860.00 17,860.00 13.U5 34.80 14.40 16.1v 1,013.47 1,013.47 550.00 550.00 25.00 25.00 11.uu 24.00 8.00 1.635.00 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Total 109976: Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 101-42110-240 PD 1 Supplies MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-37920 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-37930 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-37940 Sales Tax 6/2018 MN DEPT OF REVENUE -WIRE 07/23/2018 109975 063018 101-37970 Sales Tax 6/2018 Total 109975: 07/23/2018 109979 00313202 101-41900-352 annual code internet fee Modern Power Solutions 07/23/2018 109976 INV -0377 101-43000-408 Lift Station OPW Generator Maintenance Modern Power Solutions 07/23/2018 109976 INV -0377 602-49450-406 Lift Station OPW Generator Maintenance Modern Power Solutions 07/23/2018 109976 INV -0378 602-49450-406 Lift Station OPW Generator Maintenance Modern Power Solutions 07/23/2018 109976 INV -0378 101-43000-408 Lift Station OPW Generator Maintenance Total 109976: 23.95 Parks 3.98 Golf Course 11.78 MOUND TRUE VALUE 07/23/2018 109977 153567 101-42110-240 PD 1 Supplies MOUND TRUE VALUE 07/23/2018 109977 153898 101-42110-240 SOL Water Total 109977: MTI DISTRIBUTING INC 07/23/2018 109978 1174366-00 101-45210-403 Greens Mower Sharpening Total 109978: MUNICIPAL CODE CORPORATI 07/23/2018 109979 00313202 101-41900-352 annual code internet fee Total 109979: NAVARRE HARDWARE 07/23/2018 109980 311234 101-45200-221 Buoy Hardware NAVARRE HARDWARE 07/23/2018 109980 311306 101-45200-223 Keys for Brush Site Shed NAVARRE HARDWARE 07/23/2018 109980 311324 101-45210-223 Bee Killer NAVARRE HARDWARE 07/23/2018 109980 311386 602-49450-402 Hardware NAVARRE HARDWARE 07/23/2018 109980 311422 101-45210-221 GC Supplies Total 109980: O SULLIVANS HOLIDAY 546 07/23/2018 109981 JUNE 2018 101-42110-402 06/18 Car Washes Total 109981: 0 SULLIVANS HOLIDAY 547 07/23/2018 109982 JUNE 2018 101-42110-402 06/18 Car Washes Department Invoice Amount 732.00 209.00 69.00 2,731.00 Public Works Department 9,737.16 Sewer 9,737.15 Sewer 2,320.00 Public Works Department 2,320.00 Police Department 16.00 Police Department 8.97 24.97 Golf Course 163.15 Central Services 950.00 Parks 23.95 Parks 3.98 Golf Course 11.78 Sewer 11.74 Golf Course 20.35 Police Department 93.50 93.50 Police Department 244.65 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 109982: 244.65 OFFICE DEPOT 07/23/2018 109983 1551922380 101-42110-201 Paper Towel and Folder Police Department 50.63 OFFICE DEPOT 07/23/2018 109983 1551927430 101-42110-201 DVD Spindle Police Department 16.61 OFFICE DEPOT 07/23/2018 109983 15692791100 101-41900-201 Office Supplies Central Services 225.78 OFFICE DEPOT 07/23/2018 109983 1569293860 101-41900-201 Pens Central Services 9.89 OFFICE DEPOT 07/23/2018 109983 1583450220 101-42110-570 Office Chair Police Department 335.98 OFFICE DEPOT 07/23/2018 109983 1583456990 101-42110-570 Office Chairs Police Department 915.95 OFFICE DEPOT 07/23/2018 109983 1593406450 101-41900-201 Report Cover, Misc. Central Services 67.13 OFFICE DEPOT 07/23/2018 109983 1598825300 101-41410-221 Election Booklets Elections 108.00 OFFICE DEPOT 07/23/2018 109983 16011514600 101-42110-570 Office Chair Police Department 50.00 - OFFICE DEPOT 07/23/2018 109983 1616748740 101-42110-201 Office Supplies Police Department 78.07 Total 109983: 1,758.04 PETER STAHL 07/23/2018 109984 071818 101-22205 ESCROW REFUND -2017-01019/2755 DEER RUN 700.00 Total 109984: 700.00 PRAIRIE RESTORATIONS INC 07/23/2018 109985 12817 234-45680-404 Lurton Park Vegetation Mgmt 980.00 PRAIRIE RESTORATIONS INC 07/23/2018 109985 12817 101-45200-404 French Creek Park Vegetation mgmt Parks 360.00 Total 109985: 1,340.00 Reed Wholesale & OCS 07/23/2018 109986 9509 101-45210-094 concessions Resale Golf Course 238.50 Reed Wholesale & OCS 07/23/2018 109986 9511 101-45210-094 concessions Resale Golf Course 117.00 Total 109986: 355.50 ROB HOWELLS 07/23/2018 109987 071118 101-45210-201 GC Supplies Golf Course 22.84 ROB HOWELLS 07/23/2018 109987 071118 101-42110-403 Vacuum Repair for GC Police Department 123.59 Total 109987: 146.43 ROGERS POLICE DEPARTMEN 07/23/2018 109988 071918 101-33490 Toward Zero Deaths Grant 5,115.75 Total 109988: 5,115.75 Scott & Amy Gronholz 07/13/2018 109908 071318 101-22205 Escrow Refund 1070 Hunter Drive 10,000.00 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 109908: 10,000.00 SHI 07/23/2018 109989 807844912 101-42110-416 MS licensing Police Department 701.28 Total 109989: 701.28 SOUTH LAKE MINNETONKA PO 07/23/2018 109990 071918 101-33490 Toward Zero Deaths Grant 4,530.07 Total 109990: 4,530.07 STREICHERS POLICE EQUIP 07/23/2018 109991 11318154 101-42110-226 Radio Holder Police Department 28.99 STREICHERS POLICE EQUIP 07/23/2018 109991 11318156 101-42110-226 Vest Police Department 35.99 STREICHERS POLICE EQUIP 07/23/2018 109991 11318523 101-42110-550 Siren, Headlight Flasher, Builds for Squad Police Department 2,950.89 STREICHERS POLICE EQUIP 07/23/2018 109991 11318524 101-42110-550 Siren, Headlight Flasher, Builds for Squad Police Department 2,940.88 STREICHERS POLICE EQUIP 07/23/2018 109991 11318525 101-42110-550 Docking Station & speaker Police Department 1,139.98 STREICHERS POLICE EQUIP 07/23/2018 109991 11318527 101-42110-226 Battery, key strap, stinger Police Department 93.98 STREICHERS POLICE EQUIP 07/23/2018 109991 11319329 101-42110-226 Belt & Badge Police Department 39.99 STREICHERS POLICE EQUIP 07/23/2018 109991 11319900 101-42110-226 Uniforms - shirt, vest, hat Police Department 122.97 STREICHERS POLICE EQUIP 07/23/2018 109991 11320325 101-42110-226 uniforms Police Department 61.99 STREICHERS POLICE EQUIP 07/23/2018 109991 11320396 101-42110-226 Jacket Police Department 114.99 STREICHERS POLICE EQUIP 07/23/2018 109991 11320717 101-42110-226 Badge Police Department 269.98 STREICHERS POLICE EQUIP 07/23/2018 109991 11320769 101-42110-226 Rain Jacket Police Department 115.99 STREICHERS POLICE EQUIP 07/23/2018 109991 11320963 101-42110-226 Badge Police Department 12.99 Total 109991: 7,929.61 THE HOME DEPOT 07/23/2018 109992 4024166 701-49800-222 Shop Supplies 99.72 Total 109992: 99.72 TOLL GAS & WELDING SUPPLY 07/23/2018 109993 40084857 701-49800-222 Cylinder/Demurrage 10.68 Total 109993: 10.68 TRI K SERVICES 07/23/2018 109994 070518 101-45200-223 Black Dirt Parks 176.00 TRI K SERVICES 07/23/2018 109994 070618 101-45200-223 Black Dirt Parks 308.00 Total 109994: 484.00 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount UNITED STATES POSTAL SERVI 07/06/2018 109906 07062018 651-49910-322 2nd qtr Utility Bills Storm Water 380.67 UNITED STATES POSTAL SERVI 07/06/2018 109906 07062018 602-49450-322 2nd qtr Utility Bills Sewer 380.66 UNITED STATES POSTAL SERVI 07/06/2018 109906 07062018 601-49400-322 2nd qtr Utility Bills Water 69.22 Total 109906: 830.55 WACONIA FORD 07/23/2018 109995 FOCS12320 101-42110-402 RepairAC Police Department 1,016.12 Total 109995: 1,016.12 WASTE MANAGEMENT RECYC 07/23/2018 109996 0042637-280 603-49500-316 Reccycling 07/2018 9,144.32 Total 109996: 9,144.32 Weathertech Direct LLC 07/11/2018 109824 15610611 101-42110-402 2018 Ford Explorer Mats Police Department 188.90 - Total 109824: 188.90 - WEST HENNEPIN PUBLIC SAFE 07/23/2018 109997 071918 101-33490 Toward Zero Deaths Grant 4,689.01 Total 109997: 4,689.01 Witt's End Landscaping 07/23/2018 109998 2304 234-45680-530 Lurton Dog Park Gravel Trails Material 1,890.00 Total 109998: 1,890.00 Wright -Hennepin Coop Electric 07/23/2018 109999 3502653870 101-43000-386 Electical Service 6/1-7/1/18 Public Works Department 73.07 Wright -Hennepin Coop Electric 07/23/2018 109999 3502653870 101-45210-319 GC Security Golf Course 40.76 Wright -Hennepin Coop Electric 07/23/2018 109999 3502653870 408-48800-580 Electical Lines - Brush Site 6/1-7/1/18 5,952.50 Total 109999: 6,066.33 XCEL ENERGY 07/23/2018 110000 598270871 101-41900-381 Electric 5/22-6/25/18 Central Services 1,837.59 XCEL ENERGY 07/23/2018 110000 598270871 101-42110-381 Electric 4/23-5/22/18 Police Department 1,178.12 XCEL ENERGY 07/23/2018 110000 598270871 101-42110-381 Electric 4/23-5/22/18 Police Department 40.54 XCEL ENERGY 07/23/2018 110000 598270871 101-43000-381 Electric 4/23-5/22/18 Public Works Department 189.57 XCEL ENERGY 07/23/2018 110000 598270871 101-43000-386 Electric 4/23-5/22/18 Public Works Department 2,049.13 XCEL ENERGY 07/23/2018 110000 598270871 101-45200-381 Electric 4/23-5/22/18 Parks 33.93 XCELENERGY 07/23/2018 110000 598270871 601-49400-381 Electric 4/23-5/22/18 Water 7,356.40 XCEL ENERGY 07/23/2018 110000 598270871 602-49450-381 Electric 4/23-5/22/18 Sewer 2,796.91 City of Orono Check Register - COUNCIL REPORT Page: 14 Check Issue Dates: 7/6/2018 - 7/23/2018 Jul 19, 2018 01:27PM Payee Check Issue Date Check Number Invoice Invoice GL Account Description Department Number Invoice Amount XCEL ENERGY 07/23/2018 110000 598270871 101-45210-381 Electric 4/23-5/22/18 Golf Course 1,054.55 Total 110000: 16,536.74 Zlothkowski, Joseph 07/23/2018 110001 070918 999-10015 UB Refund - #1-737050-01 - 3705 Togo Rd 64.92 Total 110001: 64.92 Grand Totals: 1.072.744.22 AGENDA ITEM Item No.: 3 Item Description: Approval of Rental License Date: July 23, 2018 Presenter: Anna Carlson, Agenda Consent Agenda City Clerk Section: 1. Purpose. The purpose of this action item is to approve the Rental License for the license period of July 23, 2018 to December 31, 2019. 2. Staff Recommendation. Staff recommends approval of the rental license as listed in Exhibit A for the license period of July 23, 2018 to December 31, 2019. The Rental License Applicant in Exhibit A has submitted all of the requested documents and has met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental license listed in Exhibit A for the license period of Jul 23, 2018 to December 31, 2019. Exhibits Exhibit A. Listing of Rental License Prepared By: AMC Reviewed By: AMC Approved By: -TV Exhibit A City Council 2018 Rental Licenses License# I Business Name I Total License Fees RL18-000073 Aaron & Adrienne Thom 100 AGENDA ITEM Item No.: 4 Date: July 23, 2018 Item Description: Accept Donation of Advertisement in Orono Parent Directory Presenter: Dustin Rief, Agenda Consent Agenda City Administrator Section: 1. Purpose: Accept a donation from Orono Foundation for Education for an advertisement in the Orono Parent Directory. 2. Background: In the past the Orono Foundation for Education includes information about the City officials and points of contacts in their directory. This comes at a cost to the organization that they wish to donate to the City of Orono. 3. Staff Recommendation. Staff Recommends acceptance of the donation from Orono Foundation for Education for an advertisement in the Orono Parent Directory. COUNCIL ACTION REQUESTED Accept a donation from Orono Foundation for Education for an advertisement in the Orono Parent Directory. Prepared By: -SbV Reviewed By: -Sb)R Approved By -TV AGENDA ITEM Item No.: Date: July 23, 2018 Item Description: Second Quarter Financial Report Presenter: Ron Olson Agenda Consent Agenda Finance Director Section: 1. Purpose. The purpose of this item is to provide the Council with year to date General Fund Budget Information. This is for informational purposes only and no action is required. COUNCIL ACTION REQUESTED No Action is required. Exhibits Exhibit A. 2nd Quarter Budget Memo Prepared By: 2y(g Reviewed By: Approved By: 2018 2017 To: Mayor and Council From: Ron Olson, Finance Director Subject: Budget Update Date: July 23, 2018 Attachments: 1. Revenue Summary 2. Revenue Detail 3. Revenue Graph 4. Expenditure Summary 5. Expenditure Detail (Unadjusted) 6. Investments 7. Vendor Payment Listing The first quarter General Fund year to date budget to actual comparisons are included with this memo. They are as of the end of July which represents 50% of the year. Revenues are currently at 69.1% of budget with expenditures at 50.5% of budget. General Fund Revenues Revenues for the first half of the years have been extremely strong at 69.1 %. Property tax proceeds are at 62.9% of budget compared to 51.3% a year ago. The abnormally high collection rate is due to a high rate of prepayments received at the end of 2017 as a result of the changes to allowable tax deductions. It is expected that at year's end tax collections will be around 100%. Building related revenues are off to a strong start in 2018. Building Permits are currently at 80% of budget; Mechanical Permits are at 105%; Plumbing Permits are at 93.7%, and Plan Check/Site Exam Fees are at 72.5%. These three line items will easily exceed budget for the year. The major reason for this are permit fees paid by the Orono School District and continued high levels of residential construction in the City. The follow table compares the number of permits issued in 2018 compared to 2017. Permit revenue is based on the value of the work being performed, so the number of permits issued is not a direct indication of permit revenue. However it good indication of construction activity. June YTD New home Valuation added (new homes only) Total permits Zoning New Home Valuation added (new homes only) Total permits Zoning 3 $ 1,923,000.00 164 9 35 $ 20,123,374.00 789 50 2 $ 2,375,000.00 148 9 23 $ 15,407,196.00 705 58 A revenue graph is attached to show this year's revenue collections as compared to prior years. Budget Update July 20, 2018 Page 2 General Fund Expenditures At 50.52%, the overall expenditure amounts are on target for the year. This compares favorably to 2017 when we were at 52.0% of budget on 6/30/17 and ended the year at 96%. Although some adjustments have been made, the expenditure statement should be view as non -adjusted. The Mayor and Council Department is at 60.3%; this is the result of the timing of payments for memberships. Law and Legal Services are trending over budget at 64.1 %. This is the result of a higher than normal use of the City Attorney in Personnel matters, an increase in the amount of ordinance amendments, and a lawsuit that the City is named in. Central Services is at 64.3% at this time. This is higher than anticipated, but many of this department's line items are not evenly spent over the course of the year. At this time last year the department was at 77.45 and it finished the year at 100.6%. Fire protection is at 74.88%, but payment has been made for three quarters of the year. Engineering is currently at 72.4 percent for the year. Expenditures for this department will need to be reduced in the 2nd half of the year. Golf is currently at 62.6% of budget. The wages for the new Park/Golf Course supervisor were budgeted at the starting step. When the position was filled, it was filled at step 5 of the pay scale. The final department that is trending over budget is Special Services. This department's expenditures are passed through to the entity that uses the service. Any overage in expenditures is offset by additional revenues. Investments A listing of the City's investment portfolio is included for your review. The City's total investment portfolio is 18,008,951.34. New investments made since the end of March are highlighted in yellow. Interest earned through 6/30/2018 is $74,297.47. The interest earnings do not include any adjustments for the current market value of the portfolio. In summary, the overall General Fund budget is looking good through the 2nd quarter. Revenues are at 69.1% of budget. This is significantly higher than recent years, however the prepayment of taxes only effects the first half settlement; overall collections will be around 100%. Overall expenditures are on track to be at budgeted levels, however some individual departments show signs of being over budget. Attachment 1 - Revenue Summary City of Orono Revenue Summary with Comparison to Budget For the 6 Months Ending June 30, 2018 Source June 30 2016 Budget Balance Percent Taxes 2,737,943 4,355,050 1,617,107 62.87% Licenses & Permits 392,326 466,650 74,324 84.07% Other Governmental 25,033 240,220 215,187 10.42% Charges for Service 2,338,666 2,791,480 452,814 83.78% Fines 39,852 80,100 40,248 49.75% Miscellaneous (10) 1,500 1,510 -0.67% Golf Course 82,671 176,000 93,329 46.97% Interest 206 54,500 54,294 0.38% Other Sources & Transfers 42,181 27,900 (14,281) 151.19% 5,658,868 8,193,400 2,534,532 69.07% CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 30, 2018 GENERALFUND PERIOD JUNE 30, 2018 BUDGET UNEARNED PCNT TAXES 101-31010 CURRENT AD VALOREM TAXES .00 .00 4,345,050.00 4,345,050.00 .0 101-31020 DELINQUENT AD VALOREM TAXES .00 .00 10,000.00 10,000.00 .0 101-31040 FISCAL DISPARITIES .00 .00 .00 .00 .0 101-31050 PERSONAL PROPERTY TAX .00 .00 .00 .00 .0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST -TAXES .00 .00 .00 .00 .0 101-32170 TOTAL TAXES .00 .00 4,355,050.00 4,355,050.00 .0 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 7,000.00 7,000.00 .0 101-32110 BEER & LIQUOR LICENSES 500.00 500.00 .00 ( 500.00) .0 101-32120 CIGARETTE LICENSES 155.00 155.00 400.00 245.00 38.8 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES 1,095.00 1,095.00 1,100.00 5.00 99.6 101-32180 OTHER BUSINESS LICENSE/PERMIT 8,215.00 8,215.00 5,400.00 ( 2,815.00) 152.1 101-32230 RENTAL LICENSES 3,803.00 3,803.00 .00 ( 3,803.00) .0 101-32240 DOG LICENSES 100.00 100.00 .00 ( 100.00) .0 101-32510 BUILDING PERMITS 296,685.08 296,685.08 371,000.00 74,314.92 80.0 101-32520 ZONING PERMIT 450.00 450.00 1,750.00 1,300.00 25.7 101-32530 MECHANICAL/SEPTIC/OTHER 57,909.48 57,909.48 55,000.00 ( 2,909.48) 105.3 101-32590 PLUMBING PERMIT 23,413.92 23,413.92 25,000.00 1,586.08 93.7 TOTAL LICENSES & PERMITS 392,326.48 392,326.48 466,650.00 74,323.52 84.1 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT -OTHER .00 .00 .00 .00 .0 101-33410 HACAAID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID .00 .00 200,000.00 200,000.00 .0 101-33430 POLICE TRAINING REIMBURSEMENT .00 .00 23,000.00 23,000.00 .0 101-33440 MUNICIPAL STATE AID -STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID .00 .00 7,220.00 7,220.00 .0 101-33490 STATE GRANT -OTHER 25,033.30 25,033.30 10,000.00 ( 15,033.30) 250.3 101-33610 COUNTY GRANT -RECYCLING .00 .00 .00 .00 .0 101-33690 COUNTY GRANT -OTHER .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS .00 .00 .00 .00 .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 25,033.30 25,033.30 240,220.00 215,186.70 10.4 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 07/20/2018 06:52AM PAGE: 1 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 30, 2018 GENERALFUND PERIOD JUNE 30, 2018 BUDGET UNEARNED PCNT CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 17,250.00 17,250.00 80,000.00 62,750.00 21.6 101-34210 GENERAL TAXABLE SALES/SERVICE 254.66 254.66 1,000.00 745.34 25.5 101-34220 ASSESSMENTS SEARCHES 100.00 100.00 300.00 200.00 33.3 101-34230 FILING FEES-ELECTIONS/PLATS 1,050.00 1,050.00 4,000.00 2,950.00 26.3 101-34410 PLAN CHECK/SITE EXAM FEES 137,715.86 137,715.86 190,000.00 52,284.14 72.5 101-34420 COND USE -VARIANCE -DEV FEES 15,930.00 15,930.00 10,000.00 ( 5,930.00) 159.3 101-34430 ENGINEERING & LEGAL FEES 27,058.00 27,058.00 40,000.00 12,942.00 67.7 101-34440 BLDG PERMITS -MAIL IN FEES 318.00 318.00 700.00 382.00 45.4 101-34450 ON-SITE SEPTIC PROGRAM FEES 45,000.00 45,000.00 44,500.00 ( 500.00) 101.1 101-34460 COOP AGREEMENT -INSPECTION 1,965.00 1,965.00 20,000.00 18,035.00 9.8 101-34610 COOP AGREEMENT -POLICE 2,025,979.80 2,025,979.80 2,308,830.00 282,850.20 87.8 101-34620 COOP AGREEMENT -ANIMAL CONTROL .00 .00 .00 .00 .0 101-34630 POLICE SPECIAL SERVICES 53,515.00 53,515.00 80,000.00 26,485.00 66.9 101-34640 FALSE ALARM FEES 150.00 150.00 2,000.00 1,850.00 7.5 101-34650 POLICE REPORTS 528.00 528.00 850.00 322.00 62.1 101-34670 POLICE RESERVE RECEIPTS .00 .00 300.00 300.00 .0 101-34680 EXPLORERS PROGRAM 87.00 87.00 .00 ( 87.00) .0 101-34781 OFF LEASH ANNUAL PASS 11,765.00 11,765.00 10,000.00 ( 1,765.00) 117.7 101-34810 COOP AGREEMENT -PUBLIC WORKS .00 .00 3,000.00 3,000.00 .0 101-34815 INTERDEPARTMENTAL SERVICES -PW .00 .00 .00 .00 .0 101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0 TOTAL CHARGES FOR SERVICES 2,338,666.32 2,338,666.32 2,795,480.00 456,813.68 83.7 FINES 101-35104 OTHER FINES .00 .00 .00 .00 .0 101-35105 ADMIN CITATIONS 12,352.88 12,352.88 .00 ( 12,352.88) .0 101-35400 COURT FINES 27,499.22 27,499.22 80,000.00 52,500.78 34.4 101-35410 DRUG TASK FORCE .00 .00 .00 .00 .0 101-35420 DOG IMPOUND FEES .00 .00 100.00 100.00 .0 101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0 TOTAL FINES 39,852.10 39,852.10 80,100.00 40,247.90 49.8 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 07/20/2018 06:52AM PAGE: 2 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 30, 2018 GENERALFUND PERIOD JUNE 30, 2018 BUDGET UNEARNED PCNT MISCELLANEOUS 101-37699 UTILITY PENALTIES ( 10.00) ( 10.00) 1,500.00 1,510.00 ( .7) 101-37910 GREEN FEES 57,735.00 57,735.00 110,000.00 52,265.00 52.5 101-37920 RENTAL -GOLF CARTS & CLUB 17,633.25 17,633.25 49,000.00 31,366.75 36.0 101-37930 BEER SALES 3,746.00 3,746.00 8,000.00 4,254.00 46.8 101-37935 POP SALES .00 .00 .00 .00 .0 101-37940 CONCESSIONS -TAXABLE 2,093.50 2,093.50 6,000.00 3,906.50 34.9 101-37950 CONCESSIONS -NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES .00 .00 .00 .00 .0 101-37970 PRO SHOP -TAXABLE 786.50 786.50 3,000.00 2,213.50 26.2 101-37980 PRO SHOP -NONTAXABLE 86.00 86.00 .00 ( 86.00) .0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS 590.54 590.54 .00 ( 590.54) .0 101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS 82,660.79 82,660.79 177,500.00 94,839.21 46.6 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 54,000.00 54,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST -NOW ACCOUNT 206.08 206.08 500.00 293.92 41.2 101-39610 MISCELLANEOUS REVENUE 8.65 8.65 3,000.00 2,991.35 .3 101-39620 RENT INCOME 3,150.00 3,150.00 5,400.00 2,250.00 58.3 101-39630 CONTRIBUTIONS & DONATIONS 2,505.00 2,505.00 .00 ( 2,505.00) .0 101-39640 REFUNDS & REIMBURSEMENTS 19,350.12 19,350.12 500.00 ( 18,850.12) 3870.0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND .00 .00 .00 .00 .0 101-39680 SALE OF EQUIPMENT 17,166.97 17,166.97 15,000.00 ( 2,166.97) 114.5 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 42,386.82 42,386.82 78,400.00 36,013.18 54.1 TOTAL FUND REVENUE 2,920,925.81 2,920,925.81 8,193,400.00 5,272,474.19 35.7 NET REVENUE OVER EXPENDITURES 2,920,925.81 2,920,925.81 8,193,400.00 5,272,474.19 35.7 FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 07/20/2018 06:53AM PAGE: 3 120% 100% 80% 60% 40% 20% 0% City of Orono YTD Revenues 6-30-2016 Attachment 3 Q1 Q1 Q1 Q1 Q1 Q2 Q2 Q2 Q2 Q2 Q3 Q3 Q3 Q3 Q3 YE YE YE YE YE 2014 2015 2016 2017 2018 2014 2015 2016 2017 2018 2014 2015 2016 2017 2018E 2014 2015 2016 2017 2018E rtment Mayor & Council Administration Elections Assessing Finance Department Law/Legal Services Central Services Human Services Police Department Fire Protection Building & Zoning Engineering Public Works Parks Golf Special Services Special Projects Transfer to Other Fun 2017 Quarter Adjustment June 30 Percent 37,000 40.35% 183,479 65.40% - 0.00% 86,000 53.75% 174,373 54.73% 67,511 69.24% 184,884 77.34% - 0.00% 2,159,963 54.38% 216,367 55.91% 394,029 57.40% 6,325 25.30% 251,237 45.31% 46,009 43.78% 86,974 58.77% 33,037 47.24% 13,675 34.19% 0.00% City of Orono Expenditure Summary with Comparison to Budget For The 6 Months Ending June 30, 2017 - 18 Annual Adjustment Dec 31 Percent 91,446 99.72% 269,268 95.98% 316 13.17% 166,074 103.80% 307,892 96.63% 96,581 99.06% 240,555 100.63% 11,997 96.75% 3,737,312 94.10% 383,856 99.19% 670,933 97.73% 17,080 68.32% 496,239 89.50% 109,375 104.07% 159,434 107.73% 103,456 147.94% 24,500 61.25% 390,000 100.00% 3,940,862 51.99% 7,276,314 96.00% Attachment 4 - Expenditure Comparison 2017/18 June 30 Adjustment 2018 Budget Balance Percent 51,332 18.25 51,351 85,165 33,814 60.30% 158,990 800.41 159,791 324,184 164,393 49.29% 38 - 38 25,552 25,514 0.15% 15,167 75,833.35 91,000 182,000 91,000 50.00% 166,533 405.75 166,939 331,926 164,987 50.29% 55,449 11,349.59 66,799 112,000 45,201 59.64% 157,720 8,230.29 165,951 258,800 92,849 64.12% - - - 12,400 12,400 0.00% 2,025,754 15,902.19 2,041,656 4,369,035 2,327,379 46.73% 292,024 - 292,024 390,000 97,976 74.88% 365,203 26,109.25 391,312 739,729 348,417 52.90% 9,583 1,311.50 10,894 15,000 4,106 72.63% 221,814 43,621.68 265,435 525,893 260,458 50.47% 82,667 (2,704.25) 79,963 173,136 93,173 46.19% 102,437 5,660.60 108,098 172,831 64,733 62.55% 58,337 - 58,337 95,750 37,413 60.93% - 190,000.00 190,000 380,000 190,000 50.00% 3,763,049 376,539 4,139,588 8,193,401 4,053,813 50.52% CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT 101-41110-101 FULL-TIME EMPLOYEES REGULAR 10,616.76 10,616.76 18,200.00 7,583.24 58.3 101-41110-122 FICA 812.14 812.14 1,392.00 579.86 58.3 101-41110-151 WORKER'S COMP INSURANCE PREM 18.25 18.25 73.00 54.75 25.0 101-41110-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41110-433 MEMBERSHIPS 39,417.50 39,417.50 64,000.00 24,582.50 61.6 10141110-437 TRAINING & DEVELOPMENT .00 .00 500.00 500.00 .0 10141110-439 MEETING EXPENSES 467.74 467.74 1,000.00 532.26 46.8 10141110-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL MAYOR & COUNCIL 51,332.39 51,332.39 85,165.00 33,832.61 60.3 ADMINISTRATION 10141300-101 FULL-TIME EMPLOYEES REGULAR 112,006.98 112,006.98 220,378.52 108,371.54 50.8 10141300-102 FULL-TIME EMPLOYEES OVERTIME 81.20 81.20 1,300.00 1,218.80 6.3 10141300-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-41300-104 TEMPORARY EMPLOYEES REGULAR 3,972.10 3,972.10 10,500.00 6,527.90 37.8 101-41300-111 OTHER .00 .00 .00 .00 .0 101-41300-121 PERA 8,406.55 8,406.55 16,626.00 8,219.45 50.6 10141300-122 FICA 9,826.19 9,826.19 17,762.00 7,935.81 55.3 101-41300-135 CITY BENEFIT CONTRIBUTION 19,243.25 19,243.25 37,920.00 18,676.75 50.8 10141300-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 10141300-143 OPEB EXPENSE .00 .00 .00 .00 .0 10141300-151 WORKER'S COMP INSURANCE PREM 349.25 349.25 1,397.00 1,047.75 25.0 101-41300-208 BOOKS & PERIODICALS 154.05 154.05 300.00 145.95 51.4 101-41300-319 PROFESSIONAL SERVICES 1,870.00 1,870.00 6,000.00 4,130.00 31.2 101-41300-331 TRAVEL EXPENSES 320.31 320.31 4,000.00 3,679.69 8.0 101-41300-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-41300433 MEMBERSHIPS 1,059.72 1,059.72 1,000.00 ( 59.72) 106.0 101-41300-437 TRAINING & DEVELOPMENT 1,276.84 1,276.84 3,500.00 2,223.16 36.5 10141300439 MEETING EXPENSES 266.94 266.94 500.00 233.06 53.4 101-41300489 OTHER MISCELLANEOUS CHARGES 156.90 156.90 3,000.00 2,843.10 5.2 TOTAL ADMINISTRATION 158,990.28 158,990.28 324,183.52 165,193.24 49.0 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 1 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT ELECTIONS 10141410-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,000.00 1,000.00 .0 10141410-104 TEMPORARY EMPLOYEES REGULAR .00 .00 16,000.00 16,000.00 .0 101-41410-121 PERA .00 .00 75.00 75.00 .0 10141410-122 FICA .00 .00 77.00 77.00 .0 10141410-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41410-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41410-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 2,500.00 2,500.00 .0 101-41410-240 SMALL TOOLS AND MINOR EQUIP .00 .00 300.00 300.00 .0 101-41410-319 PROFESSIONAL SERVICES .00 .00 1,100.00 1,100.00 .0 101-41410-322 POSTAGE .00 .00 1,500.00 1,500.00 .0 101-41410-331 TRAVEL EXPENSES .00 .00 100.00 100.00 .0 101-41410-340 GENERAL ADVERTISING .00 .00 400.00 400.00 .0 101-41410-412 BUILDING RENTALS .00 .00 .00 .00 .0 101-41410-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-41410437 TRAINING & DEVELOPMENT 38.00 38.00 1,000.00 962.00 3.8 10141410439 MEETING EXPENSES .00 .00 1,000.00 1,000.00 .0 10141410-489 OTHER MISCELLANEOUS CHARGES .00 .00 500.00 500.00 .0 TOTAL ELECTIONS 38.00 38.00 25,552.00 25,514.00 .2 FINANCE DEPARTMENT 101-41500-101 FULL-TIME EMPLOYEES REGULAR 108,623.36 108,623.36 211,239.00 102,615.64 51.4 101-41500-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-41500-103 PART-TIME EMPLOYEES 14,823.96 14,823.96 23,953.00 9,129.04 61.9 101-41500-104 TEMPORARY EMPLOYEES REGULAR 1,163.83 1,163.83 .00 ( 1,163.83) .0 101-41500-121 PERA 9,258.61 9,258.61 17,639.00 8,380.39 52.5 101-41500-122 FICA 10,348.33 10,348.33 17,992.00 7,643.67 57.5 101-41500-135 CITY BENEFIT CONTRIBUTION 19,072.02 19,072.02 53,880.00 34,807.98 35.4 101-41500-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41500-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41500-151 WORKER'S COMP INSURANCE PREM 405.75 405.75 1,623.00 1,217.25 25.0 101-41500-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41500-331 TRAVEL EXPENSES 187.49 187.49 1,500.00 1,312.51 12.5 101-41500-433 MEMBERSHIPS 270.00 270.00 400.00 130.00 67.5 101-41500437 TRAINING & DEVELOPMENT 2,380.06 2,380.06 3,500.00 1,119.94 68.0 TOTAL FINANCE DEPARTMENT 166,533.41 166,533.41 331,926.00 165,392.59 50.2 101-41550-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41550-302 ASSESSING SERVICES 15,166.65 15,166.65 182,000.00 166,833.35 8.3 TOTALASSESSING 15,166.65 15,166.65 182,000.00 166,833.35 8.3 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 2 LAW/LEGAL SERVICES 101-41600-305 LEGAL -RETAINER 101-41600-306 LEGAL -PROSECUTION 101-41600-307 LEGAL -CONSULTING 101-41600-308 CODE ENFORCEMENT 101-41600-309 JAIL CHARGES TOTAL LAW/LEGAL SERVICES HUMAN SERVICES 101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S TOTAL HUMAN SERVICES CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT .00 .00 .00 .00 .0 17,167.98 17,167.98 40,000.00 22,832.02 42.9 38,835.48 38,835.48 60,000.00 21,164.52 64.7 341.00 341.00 2,000.00 1,659.00 17.1 (895.04) ( 895.04) 10,000.00 10,895.04 ( 9.0) 55,449.42 55,449.42 112,000.00 56,550.58 49.5 .00 .00 12,400.00 12,400.00 .0 .00 .00 12,400.00 12,400.00 .0 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 3 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT CENTRAL SERVICES 101-41900-201 OFFICE SUPPLIES 5,012.24 5,012.24 12,000.00 6,987.76 41.8 101-41900-221 EQUIPMENT PARTS & ACCESSORIES 3,089.06 3,089.06 3,000.00 ( 89.06) 103.0 101-41900-223 BLDG/GROUNDS MAINT. SUPPLIES 2,260.15 2,260.15 3,500.00 1,239.85 64.6 101-41900-301 AUDITING AND ACCT'G SERVICES 20,250.00 20,250.00 20,000.00 ( 250.00) 101.3 101-41900-310 LOGIS-APPLICATIONS .00 .00 .00 .00 .0 101-41900-311 DATA PROCESSING COMMUNICATION .00 .00 .00 .00 .0 101-41900-312 BANK FEES 7,282.96 7,282.96 4,000.00 ( 3,282.96) 182.1 101-41900-319 PROFESSIONAL SERVICES 4,697.50 4,697.50 18,000.00 13,302.50 26.1 101-41900-321 TELEPHONE 6,580.66 6,580.66 10,000.00 3,419.34 65.8 101-41900-322 POSTAGE 225.00 225.00 11,000.00 10,775.00 2.1 101-41900-329 INTERNET/OTHER COMMUNICATIONS 7,406.50 7,406.50 6,000.00 ( 1,406.50) 123.4 101-41900-352 PRINTING & PUBLISHING 8,132.99 8,132.99 15,000.00 6,867.01 54.2 101-41900-361 GENERAL LIABILITY INS 2,500.00 2,500.00 10,000.00 7,500.00 25.0 101-41900-362 UMBRELLA LIABILITY INS 1,250.00 1,250.00 5,000.00 3,750.00 25.0 101-41900-363 BONDS INSURANCE 50.00 50.00 200.00 150.00 25.0 101-41900-364 MONEYS & SECURITIES INS .00 .00 .00 .00 .0 101-41900-365 BOILER & MACHINERY INS 325.00 325.00 1,300.00 975.00 25.0 101-41900-366 PROPERTY INSURANCE 1,250.00 1,250.00 5,000.00 3,750.00 25.0 101-41900-367 EQUIPMENT FLOATERS INS 325.00 325.00 1,300.00 975.00 25.0 101-41900-368 AUTOMOTIVE INSURANCE 1,850.00 1,850.00 7,400.00 5,550.00 25.0 101-41900-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-41900-381 GAS & ELECTRIC 15,644.45 15,644.45 29,100.00 13,455.55 53.8 101-41900-382 WATER UTILITIES 128.31 128.31 2,000.00 1,871.69 6.4 101-41900401 REPAIRS/MAINT-OFFICE EQUIP 4,835.95 4,835.95 10,000.00 5,164.05 48.4 10141900403 REPAIRS/MAINT-MISC. EQUIP .00 .00 3,000.00 3,000.00 .0 101-41900404 REPAIRS/MAINT-BLDGS/GROUNDS 5,982.07 5,982.07 20,500.00 14,517.93 29.2 10141900407 JANITORIAL SERVICES 9,956.83 9,956.83 19,000.00 9,043.17 52.4 101-41900413 OFFICE EQUIPMENT RENTAL 11,632.71 11,632.71 20,000.00 8,367.29 58.2 101-41900416 SOFTWARE LICENSING 36,465.93 36,465.93 22,000.00 ( 14,465.93) 165.8 101-41900-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-41900-441 LICENSES & TAXES .00 .00 .00 .00 .0 101-41900-489 OTHER MISCELLANEOUS CHARGES 587.02 587.02 500.00 ( 87.02) 117.4 101-41900-512 SPEC ASSMTS ON LAND & INT .00 .00 .00 .00 .0 101-41900-750 INTEREST ON SPECIAL ASSMNTS .00 .00 .00 .00 .0 TOTAL CENTRAL SERVICES 157,720.33 157,720.33 258,800.00 101,079.67 60.9 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 4 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT POLICE DEPARTMENT 101-42110-101 FULL-TIME EMPLOYEES REGULAR 1,233,281.02 1,233,281.02 2,521,195.00 1,287,913.98 48.9 10142110-102 FULL-TIME EMPLOYEES OVERTIME 10,935.06 10,935.06 50,000.00 39,064.94 21.9 10142110-103 PART-TIME EMPLOYEES 28,249.52 28,249.52 54,333.00 26,083.48 52.0 10142110-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-42110-121 PERA 185,824.49 185,824.49 391,520.00 205,695.51 47.5 10142110-122 FICA 28,821.77 28,821.77 50,086.00 21,264.23 57.5 101-42110-135 CITY BENEFIT CONTRIBUTION 203,909.72 203,909.72 400,080.00 196,170.28 51.0 101-42110-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42110-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42110-151 WORKER'S COMP INSURANCE PREM 28,500.00 28,500.00 114,000.00 85,500.00 25.0 101-42110-201 OFFICE SUPPLIES 1,612.90 1,612.90 8,000.00 6,387.10 20.2 101-42110-208 BOOKS & PERIODICALS .00 .00 1,000.00 1,000.00 .0 101-42110-212 MOTOR FUELS & LUBRICANTS 39,799.61 39,799.61 100,000.00 60,200.39 39.8 101-42110-221 EQUIPMENT PARTS & ACCESSORIES 3,351.75 3,351.75 6,000.00 2,648.25 55.9 101-42110-223 BLDG/GROUNDS MAINT. SUPPLIES 37.74 37.74 1,300.00 1,262.26 2.9 101-42110-226 CLOTHING & PERSONAL EQUIPMENT 8,319.97 8,319.97 27,000.00 18,680.03 30.8 101-42110-228 TRAINING SUPPLIES 1,579.01 1,579.01 16,000.00 14,420.99 9.9 101-42110-229 EXPLORERS PROGRAM EXPENSES 2,825.61 2,825.61 4,000.00 1,174.39 70.6 101-42110-240 SMALL TOOLS AND MINOR EQUIP 5,243.90 5,243.90 5,000.00 ( 243.90) 104.9 101-42110-304 ENGINEERING -CONSULTING .00 .00 .00 .00 .0 101-42110-307 LEGAL -CONSULTING 3,350.36 3,350.36 8,000.00 4,649.64 41.9 101-42110-310 LOGIS-APPLICATIONS 34,585.00 34,585.00 106,641.00 72,056.00 32.4 101-42110-311 DATA PROCESSING COMMUNICATION 761.00 761.00 6,000.00 5,239.00 12.7 101-42110-317 ANIMAL CARE .00 .00 500.00 500.00 .0 101-42110-319 PROFESSIONAL SERVICES 5,061.25 5,061.25 14,500.00 9,438.75 34.9 101-42110-321 TELEPHONE 9,117.65 9,117.65 23,230.00 14,112.35 39.3 101-42110-322 POSTAGE 92.00 92.00 1,200.00 1,108.00 7.7 101-42110-329 INTERNET/OTHER COMMUNICATIONS 2,821.50 2,821.50 6,800.00 3,978.50 41.5 101-42110-331 TRAVEL EXPENSES .00 .00 250.00 250.00 .0 101-42110-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-42110-352 PRINTING & PUBLISHING 510.70 510.70 1,800.00 1,289.30 28.4 101-42110-361 GENERAL LIABILITY INS 8,750.00 8,750.00 35,000.00 26,250.00 25.0 101-42110-362 UMBRELLA LIABILITY INS 2,500.00 2,500.00 10,000.00 7,500.00 25.0 101-42110-366 PROPERTY INSURANCE 250.00 250.00 1,000.00 750.00 25.0 101-42110-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-42110-368 AUTOMOTIVE INSURANCE 2,250.00 2,250.00 9,000.00 6,750.00 25.0 101-42110-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-42110-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-42110-381 GAS & ELECTRIC 8,268.24 8,268.24 20,000.00 11,731.76 41.3 101-42110-382 WATER UTILITIES .00 .00 1,200.00 1,200.00 .0 101-42110-401 REPAIRS/MAINT-OFFICE EQUIP 5,536.64 5,536.64 5,000.00 ( 536.64) 110.7 101-42110-402 REPAIRS/MAINT-AUTO EQUIP 11,237.25 11,237.25 45,000.00 33,762.75 25.0 101-42110-403 REPAIRS/MAINT-MISC. EQUIP 3,117.75 3,117.75 8,000.00 4,882.25 39.0 101-42110-404 REPAIRS/MAINT-BLDGS/GROUNDS 3,848.45 3,848.45 6,500.00 2,651.55 59.2 101-42110-407 JANITORIAL SERVICES 7,276.50 7,276.50 15,000.00 7,723.50 48.5 101-42110-413 OFFICE EQUIPMENT RENTAL 2,469.92 2,469.92 3,600.00 1,130.08 68.6 101-42110-414 EDP/COMMUNICATIONS EQUIP RENT 9,679.93 9,679.93 23,000.00 13,320.07 42.1 101-42110-416 SOFTWARE LICENSING 974.15 974.15 13,500.00 12,525.85 7.2 101-42110-433 MEMBERSHIPS 6,400.00 6,400.00 5,000.00 ( 1,400.00) 128.0 101-42110-436 TOWING CHARGES 50.00 50.00 .00 ( 50.00) .0 101-42110-437 TRAINING & DEVELOPMENT 17,362.15 17,362.15 38,000.00 20,637.85 45.7 101-42110-439 MEETING EXPENSES 1,697.90 1,697.90 2,500.00 802.10 67.9 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 5 101-42110-440 SPECIAL EQUIPMENT REPLACEMENT 101-42110-441 LICENSES & TAXES 101-42110-489 OTHER MISCELLANEOUS CHARGES 101-42110-520 BUILDINGS AND STRUCTURES 101-42110-550 AUTOMOTIVE EQUIPMENT 101-42110-560 FURNITURE AND FIXTURES 101-42110-570 OFFICE EQUIP AND FURNISHINGS 10142110-575 IT HARDWARE &APPLICATIONS 10142110-580 OTHER EQUIPMENT .00 TOTAL POLICE DEPARTMENT FIRE PROTECTION SERVICES CITY OF ORONO 9,451.00) EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND 90.2 PERIOD YTD 14,451.00 14,451.00 1,172.49 1,172.49 247.31 247.31 .00 .00 84,435.84 84,435.84 .00 .00 1,214.28 1,214.28 1,843.86 1,843.86 (7,871.34) ( 7,871.34) 2,025,753.85 2,025,753.85 BUDGET UNEXPENDED PCNT 5,000.00 ( 9,451.00) 289.0 1,300.00 127.51 90.2 3,000.00 2,752.69 8.2 .00 .00 .0 156,000.00 71,564.16 54.1 .00 .00 .0 3,000.00 1,785.72 40.5 20,000.00 18,156.14 9.2 21,000.00 28,871.34 ( 37.5) 4,369,035.00 2,343,281.15 46.4 101-42260-201 OFFICE SUPPLIES .00 .00 .00 .00 .0 101-42260-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-42260-318 FIRE SERVICES 292,023.75 292,023.75 390,000.00 97,976.25 74.9 101-42260-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-42260-381 GAS & ELECTRIC .00 .00 .00 .00 .0 TOTAL FIRE PROTECTION SERVICES 292,023.75 292,023.75 390,000.00 97,976.25 74.9 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 6 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT BUILDING & ZONING 10142400-101 FULL-TIME EMPLOYEES REGULAR 216,693.17 216,693.17 428,441.00 211,747.83 50.6 10142400-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 10142400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 10142400-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 10142400-121 PERA 15,875.92 15,875.92 32,148.00 16,272.08 49.4 101-42400-122 FICA 18,570.38 18,570.38 32,791.00 14,220.62 56.6 101-42400-135 CITY BENEFIT CONTRIBUTION 31,640.03 31,640.03 75,840.00 44,199.97 41.7 101-42400-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42400-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42400-151 WORKER'S COMP INSURANCE PREM 604.75 604.75 2,419.00 1,814.25 25.0 101-42400-208 BOOKS & PERIODICALS 119.95 119.95 500.00 380.05 24.0 101-42400-212 MOTOR FUELS & LUBRICANTS .00 .00 1,500.00 1,500.00 .0 101-42400-221 EQUIPMENT PARTS & ACCESSORIES 2,770.09 2,770.09 .00 ( 2,770.09) .0 101-42400-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 .00 .00 .0 101-42400-240 SMALL TOOLS AND MINOR EQUIP .00 .00 .00 .00 .0 101-42400-304 ENGINEERING -CONSULTING 9,924.00 9,924.00 7,500.00 ( 2,424.00) 132.3 101-42400-307 LEGAL -CONSULTING 7,821.00 7,821.00 16,000.00 8,179.00 48.9 101-42400-310 INSPECTION SERVICES 51,688.25 51,688.25 90,000.00 38,311.75 57.4 101-42400-312 BANK FEES 4.21 4.21 5,000.00 4,995.79 .1 101-42400-319 PROFESSIONAL SERVICES 7,702.00 7,702.00 20,000.00 12,298.00 38.5 101-42400-321 TELEPHONE 106.37 106.37 .00 ( 106.37) .0 101-42400-331 TRAVEL EXPENSES 55.64 55.64 2,250.00 2,194.36 2.5 101-42400-340 GENERAL ADVERTISING 630.23 630.23 1,000.00 369.77 63.0 101-42400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-42400-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 .00 .00 .0 101-42400-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-42400-416 SOFTWARE LICENSING .00 .00 15,600.00 15,600.00 .0 101-42400-433 MEMBERSHIPS 539.00 539.00 1,200.00 661.00 44.9 101-42400-437 TRAINING & DEVELOPMENT 390.00 390.00 2,740.00 2,350.00 14.2 101-42400-439 MEETING EXPENSES 35.89 35.89 4,500.00 4,464.11 .8 101-42400-441 LICENSES & TAXES 32.00 32.00 100.00 68.00 32.0 TOTAL BUILDING & ZONING 365,202.88 365,202.88 739,729.00 374,526.12 49.4 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 7 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT PUBLIC WORKS DEPARTMENT 10143000-101 FULL-TIME EMPLOYEES REGULAR 82,796.28 82,796.28 220,971.00 138,174.72 37.5 10143000-102 FULL-TIME EMPLOYEES OVERTIME 9,577.62 9,577.62 11,000.00 1,422.38 87.1 10143000-121 PERA 6,928.13 6,928.13 17,398.00 10,469.87 39.8 101-43000-122 FICA 8,208.84 8,208.84 17,746.00 9,537.16 46.3 10143000-135 CITY BENEFIT CONTRIBUTION 19,370.47 19,370.47 55,767.00 36,396.53 34.7 10143000-142 UNEMPLOYMENT BENEFIT PAYMENTS 4,200.57 4,200.57 .00 ( 4,200.57) .0 101-43000-143 OPEB EXPENSE .00 .00 .00 .00 .0 10143000-151 WORKER'S COMP INSURANCE PREM 4,824.00 4,824.00 19,296.00 14,472.00 25.0 101-43000-208 BOOKS & PERIODICALS .00 .00 170.00 170.00 .0 101-43000-212 MOTOR FUELS & LUBRICANTS 522.53 522.53 35,000.00 34,477.47 1.5 101-43000-221 EQUIPMENT PARTS & ACCESSORIES 1,348.33 1,348.33 16,000.00 14,651.67 8.4 101-43000-222 VEHICLE EQUIPMENT & PARTS .00 .00 8,000.00 8,000.00 .0 101-43000-224 STREET MAINT. MATERIALS/SUPPLY 37,450.13 37,450.13 48,000.00 10,549.87 78.0 10143000-226 CLOTHING & PERSONAL EQUIPMENT 2,458.57 2,458.57 4,000.00 1,541.43 61.5 101-43000-240 SMALL TOOLS AND MINOR EQUIP 1,900.52 1,900.52 2,000.00 99.48 95.0 10143000-304 PW ENGINEERING -CONSULTING .00 .00 .00 .00 .0 10143000-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 10143000-321 TELEPHONE 129.75 129.75 .00 ( 129.75) .0 101-43000-331 TRAVEL EXPENSES 57.12 57.12 175.00 117.88 32.6 101-43000-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 10143000-381 GAS & ELECTRIC 949.86 949.86 4,880.00 3,930.14 19.5 101-43000-386 STREET LIGHTING 12,137.71 12,137.71 25,000.00 12,862.29 48.6 101-43000-402 REPAIRS/MAINT-AUTO EQUIP 339.33 339.33 10,000.00 9,660.67 3.4 101-43000-403 REPAIRS/MAINT-MISC. EQUIP 1,643.76 1,643.76 10,000.00 8,356.24 16.4 101-43000-404 REPAIRS/MAINT-BLDGS/GROUNDS 9,563.09 9,563.09 4,500.00 ( 5,063.09) 212.5 101-43000-408 CONTRACTED STREET MAINT. 5,432.24 5,432.24 8,000.00 2,567.76 67.9 101-43000-409 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0 101-43000-414 EDP/COMMUNICATIONS EQUIP RENT 2,954.33 2,954.33 750.00 ( 2,204.33) 393.9 101-43000-415 OTHER EQUIPMENT RENTALS 7,219.32 7,219.32 960.00 ( 6,259.32) 752.0 101-43000416 SOFTWARE LICENSING .00 .00 2,000.00 2,000.00 .0 101-43000433 MEMBERSHIPS .00 .00 250.00 250.00 .0 10143000437 TRAINING & DEVELOPMENT 1,585.24 1,585.24 3,500.00 1,914.76 45.3 101-43000-441 LICENSES & TAXES 176.00 176.00 250.00 74.00 70.4 101-43000-489 OTHER MISCELLANEOUS CHARGES 39.81 39.81 280.00 240.19 14.2 TOTAL PUBLIC WORKS DEPARTMENT 221,813.55 221,813.55 525,893.00 304,079.45 42.2 ENGINEERING 10143170-303 ENGINEERING -RETAINER .00 .00 .00 .00 .0 101-43170-304 ENGINEERING -CONSULTING 9,582.50 9,582.50 15,000.00 5,417.50 63.9 TOTAL ENGINEERING 9,582.50 9,582.50 15,000.00 5,417.50 63.9 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 8 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT RECYCLING PICK-UP PROGRAM 10143270-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 10143270-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0 10143270-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-43270-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 10143270-121 PERA .00 .00 .00 .00 .0 10143270-122 FICA .00 .00 .00 .00 .0 101-43270-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 10143270-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0 101-43270-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 10143270-316 CONTRACT RECYCLING PICKUP .00 .00 .00 .00 .0 10143270-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 10143270-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0 10143270442 SPRING,FALL,X-MAS CLEANUP .00 .00 .00 .00 .0 10143270444 ORGANICS RECYCLING .00 .00 .00 .00 .0 TOTAL RECYCLING PICK-UP PROGRAM .00 .00 .00 .00 .0 SPECIAL SERVICES 101-43280-102 FULL-TIME EMPLOYEES OVERTIME 33,683.10 33,683.10 35,000.00 1,316.90 96.2 101-43280-121 PERA 4,619.68 4,619.68 5,250.00 630.32 88.0 101-43280-122 FICA 439.40 439.40 500.00 60.60 87.9 10143280-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 10143280-228 TRAINING SUPPLIES .00 .00 .00 .00 .0 10143280-304 ENGINEERING -CONSULTING 13,320.00 13,320.00 45,000.00 31,680.00 29.6 10143280-307 LEGAL -CONSULTING 6,275.00 6,275.00 10,000.00 3,725.00 62.8 10143280-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 10143280-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0 10143280-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL SERVICES 58,337.18 58,337.18 95,750.00 37,412.82 60.9 SPECIAL PROJECTS -CONTINGENCIES 10143290-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 10143290-304 ENGINEERING -CONSULTING .00 .00 .00 .00 .0 10143290-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 10143290489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 10143290-510 LAND .00 .00 .00 .00 .0 10143290-720 OPERATING TRANSFERS .00 .00 380,000.00 380,000.00 .0 10143290-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL PROJECTS -CONTINGENCIES .00 .00 380,000.00 380,000.00 .0 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:40AM PAGE: 9 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT PARKS 10145200-101 FULL-TIME EMPLOYEES REGULAR 27,328.29 27,328.29 49,860.00 22,531.71 54.8 10145200-102 FULL-TIME EMPLOYEES OVERTIME 350.54 350.54 .00 ( 350.54) .0 101-45200-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-45200-104 TEMPORARY EMPLOYEES REGULAR 7,560.00 7,560.00 10,000.00 2,440.00 75.6 101-45200-121 PERA 2,075.83 2,075.83 3,739.00 1,663.17 55.5 101-45200-122 FICA 2,341.53 2,341.53 4,579.00 2,237.47 51.1 101-45200-135 CITY BENEFIT CONTRIBUTION 5,681.28 5,681.28 11,574.00 5,892.72 49.1 101-45200-151 WORKER'S COMP INSURANCE PREM 1,148.50 1,148.50 4,594.00 3,445.50 25.0 101-45200-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0 101-45200-221 EQUIPMENT PARTS & ACCESSORIES 567.33 567.33 500.00 ( 67.33) 113.5 101-45200-223 BLDG/GROUNDS MAINT. SUPPLIES 1,460.65 1,460.65 7,600.00 6,139.35 19.2 101-45200-225 PARK INITIATIVES 3,192.39 3,192.39 15,000.00 11,807.61 21.3 101-45200-304 ENGINEERING -CONSULTING 30.00 30.00 .00 ( 30.00) .0 101-45200-319 PROFESSIONAL SERVICES 6,188.00 6,188.00 1,140.00 ( 5,048.00) 542.8 101-45200-321 TELEPHONE 35.25 35.25 .00 ( 35.25) .0 10145200-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 10145200-352 PRINTING & PUBLISHING 242.50 242.50 .00 ( 242.50) .0 101-45200-381 GAS & ELECTRIC (30.79) ( 30.79) 550.00 580.79 ( 5.6) 10145200402 REPAIRS/MAINT-AUTO EQUIP .00 .00 200.00 200.00 .0 101-45200403 REPAIRS/MAINT-MISC. EQUIP 148.75 148.75 1,000.00 851.25 14.9 10145200404 REPAIRS/MAINT-BLDGS/GROUNDS 21,193.92 21,193.92 58,000.00 36,806.08 36.5 101-45200415 OTHER EQUIPMENT RENTALS 2,853.36 2,853.36 3,500.00 646.64 81.5 101-45200416 SOFTWARE LICENSING 9.99 9.99 1,000.00 990.01 1.0 10145200439 MEETING EXPENSES .00 .00 .00 .00 .0 10145200441 LICENSES & TAXES 290.00 290.00 300.00 10.00 96.7 10145200489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 10145200490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 .00 .00 .0 TOTAL PARKS 82,667.32 82,667.32 173,136.00 90,468.68 47.8 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:41AM PAGE: 10 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT GOLF COURSE 10145210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0 10145210-091 BEER FOR RESALE 1,656.20 1,656.20 3,800.00 2,143.80 43.6 10145210-092 SOFT DRINKS FOR RESALE 1,634.08 1,634.08 3,600.00 1,965.92 45.4 101-45210-093 CONCESSIONS FOR RESALE-TXBL 348.90 348.90 1,500.00 1,151.10 23.3 101-45210-094 CONCESSIONS FOR RESALE-NONTAX 487.40 487.40 2,500.00 2,012.60 19.5 101-45210-095 PRO SHOP ITEMS FOR RESALE 623.68 623.68 2,500.00 1,876.32 25.0 101-45210-099 OTHER FOR RESALE .00 .00 .00 .00 .0 101-45210-101 FULL-TIME EMPLOYEES REGULAR 18,300.79 18,300.79 29,337.00 11,036.21 62.4 101-45210-102 FULL-TIME EMPLOYEES OVERTIME 245.40 245.40 .00 ( 245.40) .0 101-45210-103 PART-TIME EMPLOYEES 7,134.50 7,134.50 19,262.00 12,127.50 37.0 101-45210-104 TEMPORARY EMPLOYEES REGULAR 12,252.50 12,252.50 15,000.00 2,747.50 81.7 101-45210-121 PERA 1,871.07 1,871.07 2,200.00 328.93 85.1 101-45210-122 FICA 2,126.66 2,126.66 4,865.00 2,738.34 43.7 101-45210-135 CITY BENEFIT CONTRIBUTION 4,322.50 4,322.50 7,976.00 3,653.50 54.2 101-45210-142 UNEMPLOYMENT BENEFIT PAYMENTS 75.25 75.25 .00 ( 75.25) .0 10145210-143 OPEB EXPENSE .00 .00 .00 .00 .0 10145210-151 WORKER'S COMP INSURANCE PREM 1,473.25 1,473.25 5,893.00 4,419.75 25.0 101-45210-201 OFFICE SUPPLIES 1,122.63 1,122.63 330.00 ( 792.63) 340.2 101-45210-212 MOTOR FUELS & LUBRICANTS 124.03 124.03 3,500.00 3,375.97 3.5 101-45210-221 EQUIPMENT PARTS & ACCESSORIES 2,281.78 2,281.78 2,500.00 218.22 91.3 101-45210-223 BLDG/GROUNDS MAINT. SUPPLIES 4,960.49 4,960.49 6,800.00 1,839.51 73.0 101-45210-226 CLOTHING & PERSONAL EQUIPMENT 457.90 457.90 180.00 ( 277.90) 254.4 101-45210-240 SMALL TOOLS AND MINOR EQUIP 1,729.32 1,729.32 500.00 ( 1,229.32) 345.9 101-45210-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-45210-304 ENGINEERING -CONSULTING .00 .00 .00 .00 .0 101-45210-307 LEGAL -CONSULTING .00 .00 .00 .00 .0 10145210-312 BANK FEES 1,586.91 1,586.91 5,000.00 3,413.09 31.7 101-45210-319 PROFESSIONAL SERVICES 90.36 90.36 .00 ( 90.36) .0 101-45210-321 TELEPHONE 1,366.96 1,366.96 3,300.00 1,933.04 41.4 10145210-322 POSTAGE .00 .00 .00 .00 .0 10145210-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 10145210-340 GENERAL ADVERTISING 858.98 858.98 1,750.00 891.02 49.1 101-45210-343 OTHER ADVERTISING .00 .00 .00 .00 .0 10145210-352 PRINTING & PUBLISHING 395.93 395.93 736.00 340.07 53.8 10145210-361 GENERAL LIABILITY INS 1,875.00 1,875.00 7,500.00 5,625.00 25.0 10145210-362 UMBRELLA LIABILITY INS 375.00 375.00 1,500.00 1,125.00 25.0 10145210-365 BOILER & MACHINERY INS 75.00 75.00 300.00 225.00 25.0 10145210-366 PROPERTY INSURANCE 575.00 575.00 2,300.00 1,725.00 25.0 10145210-367 EQUIPMENT FLOATERS INS 75.00 75.00 300.00 225.00 25.0 10145210-368 AUTOMOTIVE INSURANCE 92.50 92.50 370.00 277.50 25.0 10145210-369 DRAM SHOP INSURANCE 776.00 776.00 800.00 24.00 97.0 10145210-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 10145210-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 10145210-381 GAS & ELECTRIC 2,389.72 2,389.72 8,500.00 6,110.28 28.1 10145210401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 100.00 100.00 .0 10145210402 REPAIRS/MAINT-AUTO EQUIP 1,825.95 1,825.95 250.00 ( 1,575.95) 730.4 10145210403 REPAIRS/MAINT-MISC. EQUIP 2,401.79 2,401.79 3,000.00 598.21 80.1 10145210404 REPAIRS/MAINT-BLDGS/GROUNDS 15,197.20 15,197.20 14,000.00 ( 1,197.20) 108.6 10145210409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0 10145210415 OTHER EQUIPMENT RENTALS 8,542.06 8,542.06 9,882.00 1,339.94 86.4 10145210433 MEMBERSHIPS 150.00 150.00 300.00 150.00 50.0 10145210437 TRAINING & DEVELOPMENT .00 .00 150.00 150.00 .0 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:41AM PAGE: 11 101-45210-438 ADMINISTRATIVE CHARGE 101-45210-440 SPECIAL EQUIPMENT REPLACEMENT 101-45210-441 LICENSES & TAXES 101-45210-489 OTHER MISCELLANEOUS CHARGES TOTAL GOLF COURSE TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2018 GENERALFUND PERIOD YTD .00 .00 .00 .00 285.00 285.00 274.74 274.74 102, 437.43 102, 437.43 3,763,048.94 3,763,048.94 BUDGET UNEXPENDED PCNT .00 .00 .0 .00 .00 .0 550.00 265.00 51.8 .00 ( 274.74) .0 172,831.00 70,393.57 59.3 8,193,400.52 4,430,351.58 45.9 (3,763,048.94) ( 3,763,048.94) ( 8,193,400.52) ( 4,430,351.58) ( 45.9) FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 07/12/2018 11:41AM PAGE: 12 City of Orono As of 06/30/18 Attachment 5 Invest Name Invest # Type Broker Purchase Maturity Rate Cost Par Value Bank of Baroda NY 06062RS29 CD MSWM Date Date 2.00% $248,000.00 $248,000.00 Admirals Bank 0072200AM8 CD RBC 8/25/2016 8/27/2018 1.10% $249,000.00 $249,000.00 Cmmty 1st Bk Roseville CA 203658AJ8 CD RBC 10/30/2012 10/30/2018 1.15% $249,000.00 $249,000.00 Whitney Bk Gulfport MS 966594AY9 CD RBC 4/20/2017 4/22/2019 1.65% $247,000.00 $247,000.00 Comenity Cap Bank 20033AR112 CD RBC 8/29/2016 9/6/2016 1.20% $249,000.00 $249,000.00 Morgan Stanley Bank 61747MJ85 CD RBC 2/8/2018 2/10/2020 2.30% $247,000.00 $247,000.00 Belmont Svgs Bk Mass 080515BX6 CD RBC 4/24/2017 4/24/2020 1.60% $125,000.00 $125,000.00 1st State Bank Dequeen 336480CN8 CD RBC 2/20/2018 8/20/2020 2.30% $249,000.00 $249,000.00 Tennessee State Bank 88054RBX7 CD RBC 3/7/2018 9/8/2020 2.45% $249,000.00 $249,000.00 Capital Bank Little Rock 139797GL2 CD RBC 2/16/2018 11/18/2020 2.30% $249,000.00 $249,000.00 Live Oak Bkg Co Wilmington NC 538036CK8 CD RBC 4/7/2017 12/7/2020 2.00% $249,000.00 $249,000.00 Suntrust Bank - Atlanta 86789VSQ1 CD RBC 6/28/2016 12/27/2021 1.20% $246,000.00 $246,000.00 Connectone Bk Englewood 20786ABZ7 CD RBC 12/28/2017 12/28/2021 2.30% $249,000.00 $249,000.00 JP Morgan Chase 48126YK44 CD RBC 2/28/2018 2/28/2023 2.50% $243,000.00 $243,000.00 Mercantil Commercial Natl Assn 58733ADT3 CD RBC 1/27/2017 1/27/2018 2.10% $247,000.00 $247,000.00 FHLMC 3134G9XA0 GB RBC 7/13/2016 7/13/2021 1.25% $500,000.00 $500,000.00 FHLB 3130AA5YO GB RBC 11/30/2016 11/25/2022 1.38% $500,000.00 $500,000.00 FHLB 3130A8VY6 GB RBC 8/15/2016 8/15/2023 1.50% $646,745.00 $650,000.00 Money Market MM RBC $47,791.20 $47,791.20 $5,041,536.20 $5,044,791.20 Bank of China, NY 06426W3C4 CD MSWM 6/22/2018 9/28/2018 2.05% $248,000.00 $248,000.00 Bank of Baroda NY 06062RS29 CD MSWM 6/29/2018 10/1/2018 2.00% $248,000.00 $248,000.00 Goldman Sachs 38148PBX4 CD MSWM 3/9/2016 3/11/2019 1.30% $150,000.00 $150,000.00 Amex Centurion Salt Lake 02587DQ43 CD MSWM 4/21/2017 4/26/2019 1.60% $125,000.00 $125,000.00 Everbank Jacksonville FL 29976D2S8 CD MSWM 4/21/2017 4/26/2019 1.50% $247,000.00 $247,000.00 bmw Salt Lake City 05580AHS6 CD MSWM 4/21/2017 4/29/2019 1.50% $247,000.00 $247,000.00 MS Bank Salt Lake City 61747ME31 CD MSWM 12/19/2017 12/30/2019 2.10% $247,000.00 $247,000.00 MS Private Bank NY 61760AGD5 CD MSWM 12/19/2017 12/30/2019 2.05% $247,000.00 $247,000.00 Merrick Bank South Jordan 59013JH93 CD MSWM 12/19/2017 12/30/2019 2.05% $247,000.00 $247,000.00 Stearns Bank Saint Cloud 857894VV8 CD MSWM 12/19/2017 12/30/2019 2.00% $247,000.00 $247,000.00 discover Greenwood DE 2546725T1 CD MSWM 7/11/2017 7/20/2020 1.85% $247,000.00 $247,000.00 Townebank Portsmouth 89214PBMO CD MSWM 4/19/2018 10/30/2020 2.65% $246,000.00 $246,000.00 HSBC Bank 40334AP45 CD MSWM 3/10/2016 3/10/2021 1.30% $245,000.00 $245,000.00 Berkshire Bank 064601NH2 CD MSWM 3/22/2018 3/22/2021 2.45% $247,000.00 $247,000.00 Synchrony Draper 87164YKJ2 CD MSWM 10/19/2015 10/12/2021 2.35% $247,000.00 $247,000.00 Wells Fargo Bank 94986TXQ5 CD MSWM 3/1/2016 3/18/2022 1.30% $245,000.00 $245,000.00 BMO Harris 05581WVT9 CD MSWM 3/21/2018 3/21/2022 2.80% $246,000.00 $246,000.00 Citibank, NA, Sioux Falls SD 17312QJ67 CD MSWM 4/19/2018 4/24/2023 3.00% $246,000.00 $246,000.00 Money Market MM MSWM $209,816.04 $209,816.04 $4,431,816.04 $4,431,816.04 City of Orono As of 06/30/18 Invest Name Invest # Type Broker Purchase Maturity Rate Date Date FNMA 3136G3V77 GB Wells Fargo 8/11/2016 8/24/2021 1.50% FHLM 3134GAHT4 GB Wells Fargo 8/30/2016 9/23/2021 1.50% FHLBB 3130AB4V5 GB Wells Fargo 4/5/2017 4/11/2022 2.20% FHLMC - Step 3134GARCO GB Wells Fargo 11/3/2016 10/27/2023 2.00% First Bank Highland Park 319141CA3 CD Wells Fargo 7/22/2014 7/30/2019 2.00% Sallie Mae Bank 795450SJ5 CD Wells Fargo 8/13/2014 8/13/2019 2.10% American Express Bank 02587CAT7 CD Wells Fargo 8/14/2014 8/14/2019 2.05% Capital One Bank USA - VA 140420QFO CD Wells Fargo 10/16/2014 10/16/2019 2.15% Barclays Bank - DE 06740KJC2 CD Wells Fargo 12/17/2014 12/17/2019 2.05% Flagstar Bank 33847EZ34 CD Wells Fargo 1/26/2018 1/27/2020 2.15% Lakeside Bank IL 51210SKV8 CD Wells Fargo 8/28/2015 8/28/2020 2.00% TBK Bank SSB 87219RBN3 CD Wells Fargo 9/20/2017 9/29/2021 2.10% People Bk Codorus 7103RAA3 CD Wells Fargo 12/13/2017 12/29/2021 2.25% Cmnty Bk Cheasapeake 20350ACX7 CD Wells Fargo 9/6/2017 9/22/2022 2.05% RCB Bank 74934YAF8 CD Wells Fargo 10/11/2017 10/28/2022 2.20% Toyota Savings Bank 89235MHH7 CD Wells Fargo 6/7/2016 6/15/2023 2.00% Money Market MM Wells Fargo Capital One 14042E4R8 CD UBS 7/8/2015 7/16/2018 1.60% Comstock Park MI Pub 205759KG7 MS UBS 10/3/2017 5/1/2023 2.75% Virginia College 92778VEV6 MS UBS 10/3/2017 2/1/2026 2.80% Money Market MM UBS Money Market MM 4M Fund Cost Par Value $255,000.00 $255,000.00 $250,000.00 $250,000.00 $750,000.00 $750,000.00 $500,000.00 $500,000.00 $245,000.00 $245,000.00 $247,000.00 $247,000.00 $247,000.00 $247,000.00 $100,000.00 $100,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $225,000.00 $225,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $2,222.78 $2,222.78 $4,536,222.78 $4,536,222.78 $245,000.00 $245,000.00 $500,000.00 $500,000.00 $330,000.00 $330,000.00 $22,096.81 $22,096.81 $1,097,096.81 $1,097,096.81 $2,902,279.51 $2,902,279.51 $2,902,279.51 $2,902,279.51 Total $18,008,951.34 1 $18,012,206.34 Attachment 5 AGENDA ITEM Item No.: 6 Date: July 23, 2018 Item Description: 2018 Crack Sealing Presenter: DJ Goman, Agenda Consent Agenda Streets Supervisor Section: 1. Purpose. The purpose of this action item is to gain Council approval for the 2018 Streets Maintenance Crack Sealing project. 2. Background. Crack sealing is a routine preventive road maintenance process. 3. Project Scope. The identified streets shall have their cracks and routed, cleaned and sealed. Spot sealing will be required on areas with a concentration of small cracks. (See Exhibit A) 4. Cost. Public Works received quotes from lcontractor for crack sealing. A summary of the quotes received is in the table below. The lowest quote was from Allied Blacktop for 42,622.73. Note: Price did not change from 2017 Contractor Price per linear foot Total Quote Allied Blacktop Company $0.99 $42,622.73 Pearson's No Bid ACI No response 5. Funding. The project will be funded from the pavement management fund. The CIP allocated $47,000 for Crack Sealing. 6. Staff Recommendation. I recommend acceptance of the low quote for crack sealing. COUNCIL ACTION REQUESTED Motion to authorize Allied Blacktop to complete the 2018 Street Maintenance crack sealing project for $42,622.73. Exhibit Exhibit A. Street Listing Prepared By: + l k Reviewed By: Approved By: -TV Exhibit A Crack Sealing Streets for 2018 WEAR CIR WEAR LA N CHERRY AVE CHERRY PL FAIRVIEW COTTAGE LA CONCORDIA ST CORRAL RD DAHL RD ORCHARD BEACH PL PARK DR PARK LN PARK AVE PHEASANT RD TURNHAM CHIPPEWA ELMWOOD AVE FOREST LAKE DR HIGHWOOD ROAD HIGHWOOD LANE SPRUCE PLACE FAGERNESS POINT WEBB ST CONCORDIA AVE CORRAL ROAD LOMA LINDA AVE LYDIARD AVE LYDIA-RD CIR MAPLE PL MAPLERIDGE LA MINNIE AVE NORTH ARM DR NORTH ARM DR W NORTH ARM LA ELM ST OAK ST Item No.: Date: July 23, 2018 Item Description: 2018 Road Maintenance Project- Change Order Presenter: Adam Edwards Agenda Consent Agenda Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is to approve the change order for Forest Arms Landing. 2. Background. On April 23' 2018 the City awarded the 2018 Road Project. That award and supporting design was based on a mill and overlay project for Forest Lake Landing. The Council heard concerns from residents expressing a desire for curb and gutter for Forest Arms Landing. At the June 25' Council work session the Council expressed a desire to change the design to a curb and gutter design and to widen the pavement at the end of the road to improve turning around options. Staff redesigned the road and produced a change order. 3. Change Order Scope. The change order consists of a full depth reclamation of the pavement; installation of concrete curbing, an additional stormwater catch basin and additional pavement at the end of the road on Forest Lake Landing. (Layout at Exhibit A) 4. Cost. The change order will cost $36,295.45. (Exhibit B) 5. Funding. Funding for the project will come from a combination of the pavement management fund, stormwater fund, water fund and sewer fund. Fund As bid Change Order Total with Change Order Pavement Fund $ 976,070 +$ 19,340 $ 995,409 Stormwater $ 369,015 $ 369,015 Sewer and Water $ 281,272 +$ 16,956 $ 298,228 Total $ 1,626,357 +$ 36,296 $ 1,662,653 6. Staff Recommendation. I recommend approval of the change order. COUNCIL ACTION REQUESTED Move to approve the change order for the 2018 Road project for the installation of curb and gutter on Forest Arms Landing. Exhibits Exhibit A. Forest Arms Landing Layout. Exhibit B. Change Order Prepared By: 4, Reviewed By: Approved By: -TV RECLAIM NOTES: 14 , 00 e n ° \/ \z 1. RECLAIM 8" OF EXISTING MATERIAL ON FOREST LAKE LANDING. / FES 305 °P 2. CONTRACTOR TO REMOVE APPROXIMATELY 3.5" OF RECLAIMED MATERIAL THROUGHOUT THE FOREST LAKE LANDING CORRIDOR.I 3. CONTRACTOR SHALL GRADE AND COMPACT RECLAIMED MATERIAL GENERAL NOTES: / 1. FIELD VERIFY AND MATCH ALL EXISTING DRIVEWAY WIDTHS. g� ® ° 16 TO MAINTAIN POSITIVE DRAINAGE. \ I 2. SEE SHEETS C3.03 & C3.04 FOR CROSS SECTIONS IN CURB AREAS.°` ° ° 4. PAVE 2" OF BITUMINOUS BASE COURSE (SPNWB230B) AND 1.5" OF BITUMINOUS WEAR COURSE (SPWEA240B) 1 ADDITIONAL PAVEMENT WARPING WILL BE REQUIRED AT INTERSECTIONS. 3. PROTECT ALL DRIVEWAYS NOT MARKED FOR REMOVAL. _ °° ®s ®�=o`' ° ° 5. PROPOSED 8412 CURB TO BE INSTALLED WITHIN EXISTING ° PAVEMENT RECLAIM AREA EXCEPT WHERE OTHERWISE SHOWN. \\ o \ 1090 WILDHURST TRAIL \ \ / Sx`r0 ® PROTECT EVERGREEN TREES 1 / 4480 FOREST LAKE LANDING' / 4470 FOREST LAKE LANDING 4460 FOREST LAKE LANDING s°\ 4450 FOREST LAKE LANDING 4440 FOREST LAKE �t�7G;' I PROTECT DRIVEWAY 943.56 EOB C8 304 p0 SALVAGE & REINSTALL LANDSCAPE ROCK n • / a'I �A REMOVAL LIMITS EXTEjVD 8 FEET ON EACH SIDE OF THE PIPE. END 8412 CURB & GUTTER eM °Oo,� P' 'o / SEE PATCH DETAIL ON SHEET G1.06 FOR RESTORATION SECTION' WITH 3' TAPER. STA 4+56.05 ��x 20 RECONSTRUCT IN AREA WHERE 1 B412 CURB & GUTTER \ 3 _ • _ _ 'r93 OPEN CUTTING STORM SEWER ig � / / 12 040 ® SALVAGE & REINSTALL PAVERS SALVAGE & REINSTALL LANDSCAPE ROCK WALL 03"44:92 EOB \ PE - ED �NOEl�O" NGsrnPE + ED 4 8 _R, -°'� r 1 10 O X10 `liO G G G G `� 83 PROTECT DRIVEWAY o}} _ O MH G O _ �. O a galfK g .945.46 TC .. - \ �j 7 3� A 2+00 FOR ST LAKE LANDING 3+00 4+00 _�. Q o` __ 1+00 < < < < < < r r. r, c �� �_ � A 1, 3 N 441 FOREST LAKE LANDING D 0 7 0 �G G G �. - -' 0?�� 43.98EOB\ 1 - Go _ 12" RCP 12' \ RCP 2.8% n 0 00 oI '- a sFn zs.ga o' U OU �- __, -OU , CB 300 �, - OU - Ou - OU _ 4u Ou CB 301 CCB 302 12" RCP CB 303 9 TC END B412 CURB & GUTTER 955 ] �`Evre TREES J� ',, \ WITH 3' TAPER. MATCH LIP 0 \ \ ' J 8412 CURB &GUTTER 1 RCRCr EVERGREEN TREES cR ,u" 6F T Wluc 1 SFT WIDE INSTALL CURB CUT IN THIS AREA AS *18 2 \ OLd�CP�LL\ TO EXISTING BITUMINOUS EDGE P -ROCK \ o � � Az STA 4+66.15 \ \ CD \ REQUIRED TO MAINTAIN POSITIVE DRAINAGE C) \ 1 134 WILDHURST TRAIL FROM EXISTING DRAINAGE SWALE \ 24 WIDEN ROAD IN THIS AREA. \ COMMON EXCAVATION REQUIRED SEE SHEET C3.01 FOR ADDITIONAL SALVAGE & REINSTALL LANDSCAPE ROCK WILL BE PAID AS COMMON 4445 FOREST LAKE LANDING \�� STORM SEWER INFORMATION A 4475 FOREST LAKE LANDING \ 4465 FOREST LAKE LANDING EXCAVATION (PATCHING) FOREST LAKE LANDING CONSTRUCTION LEGEND xFINISHED GRADE ELEVATION V10+66.70 BITUMINOUS PAVEMENT 975 El EV 962.39 ® A INSTALL GUARDRAIL 3" BITUMINOUS DRIVEWAY © INSTALL SALVAGED SIGN 975 CUR WE LEN=40.0 E=0.14' FULL RECONSTRUCT REGION © INSTALL SALVAGED MAILBOX ° 6 .o L ^ WITHIN RECLAIM LIMITS 970 m u; v OD PROTECT DRIVEWAY RECONSTRUCT AREA FULLTO O PROTECT CULVERT 970 > > I wuo- > - w DUE ROAD WIDENING (D PROTECT LANDSCAPING o N w-tr VPI 1+51.54 6" CONCRETE DRIVEWAY GO SALVAGE & REINSTALL OR RESTORE LANDSCAPING 965 00 N o ELEV 95 .88 ® 6" AGGREGATE DRIVEWAY O B612 CURB &GUTTER 965 - - - - 000 o c o CURVE LEN 85.00' / w a w m E=0.7 ' BITUMINOUS MILL & OVERLAY lO B412 CURB & GUTTER > u J SAWCUT PAVEMENT (FULL DEPTH) JO END TREATMENT -TANGENT TERMINAL 960 I o- w + - _ _ -CONSTRUCTION LIMITS ROAD CROSS SLOPE ® RANDOM RIPRAP, CL III 960 8� ELE V 945.56 mCURVI LEN=50.00' PI 4+87.25 rn =0.16 955 E EV 944.95 955 > o a ai ^ m U - E=0.07' 950 ----- u> U w + m N O n v + c, ' a o UO 950 3. 1% > w a� u> > +m >w >w '^> w a > J w 945 -0.50% 945 940 940 00 oD LM m Ro 0 Do ^ ^ m a o Ro ^v ry ^ m COQ m m mm m ma ry Dom m v LM mm m rvry ^ o mm v to Iq� do m UoI " � 935 v w m ry UO m o m Low m o Do nu D, m Sl UO nu m m u; v nu m m e m nu m m m ry m m o m m m rn m d old nu D, m of a� D, m o0 vm m 06 am m vm m u; vm m 6 ui vm m Lri am m Lr, vm m Lri vm m Lri vm m n am m v a$ m v v v v� m m a m m as m rn m m m935 0+00 1+00 2+00 3+00 4+00 5+00 6+00 2638 SHADOW LANE, SUITE 200 EEVHEREBY oEo DATE CERTIFYTHATTHIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME 00. UNDERMY DIRECT SUPERVISION AND THAT I AMA DULY LICENSED PROFESSIONAL ENGINEE0. uN THE OF THE STATE OF NNESOTA. ° CITY OF ORONO, MINNESOTA 11W SHEEF o "/23018 0 20 40 0 5 10 CHASKA, MINNESOTA 55318 BOLTON Phone: (952) 448-8838 DRAWN 2018 STREET IMPROVEMENTS [3.02 consT. �ronote HORZ. VERT. SCALE FEET SCALE FEET & M E N K Email: Chaska@bolton-menk.com DDS `"""°' of RE J EYA T ® Bolton&Menk,Inc 2018, All Rights Reserved www0.bolton-menk.com 4 42 3�7�2018 DPM FOREST LAKE LANDING PLAN &PROFILE 48 H:\ORNO\[131142]9\CAD\030\Sheets\1142]9C601.dwg 7/11/20185:24 PM CHANGE ORDER No. 1 Date of Issuance: 7/12/2018 Effective Date: 7/12/2018 Project: 2018 Street Owner: City of Orono Owner's Contract No.: Improvements Contract: Date of Contract: 3/7/2018 Contractor: Park Construction Engineer's Project No.: C13.114729 The Contract Documents are modified as follows upon execution of this Change Order: Description: N/A Attachments (list documents supporting change): Quantities of items to be deleted, quantities of items to be added, and updated plan sheets. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: Original Contract Times: ❑ Working ® Calendar days Substantial completion: September 21, 2018 $ 1,209,357.00 Ready for final payment: Increase from previously approved Change [Increase] [Decrease] from previously approved Change Orders Orders: No.I to No. 1: Substantial completion (days): 0 $ 0.00 Ready for fmal payment (days): 0 Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion: September 21, 2018 $ 1,209,357.00 Ready for final payment: Increase of this Change Order: Increase of this Change Order: Substantial completion (days or date): 0 $ 36.295.45 Ready for final payment: Contract Price incorporating this Change Contract Times with all approved Change Orders: Substantial completion: September 21, 2018 $ 1,245,652.45 Ready for final payment: RECOMMENDED: By: -9 "4 b Enginee A oriz Si ature) ACCEPTED: By: Owner (Authorized Signature) ACCEPTED: /� By.� — N. /P Contractor (Ai ized Signature) `lll/-/-Voe SCHEDULE OF UNIT PRICES CITY OF ORONO 2018 STREET IMPROVEMENTS BMI PROJECT NUMBER - C13.114279 UNIT ITEM BID ITEM NOTES UNIT QUANTITY PRICE AMOUNT CHANGE ORDER 1 - ITEMS TO BE DELETED 78 STREETS EACH 2 $693.00 $1,386.00 4 SAWING BITUMINOUS (FULL DEPTH) LIN FT 250 $1.90 $475.00 6 MILL BITUMINOUS PAVEMENT (ANY DEPTH) 5 SQ YD 670 $1.30 $871.00 7 MILL ADJACENT TO BITUMINOUS CURB $329.00 LIN FT 50 $0.59 $29.50 10 CRACK REPAIR [1] LIN FT 50 $6.90 $345.00 15 SALVAGE & REINSTALL LANDSCAPE ROCK [2] SQ FT 300 $2.05 $615.00 21 COMMON EXCAVATION (PATCHING) (CV) [1] CU YD 100 $29.80 $2,980.00 25 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON TON 115 $17.90 $2,058.50 27 TYPE SP 9.5 WEAR COURSE MIX (2,B) 100 TON 120 $63.50 $7,620.00 29 TYPE SP 12.5 NON WEAR COURSE MIX (2,B) FOR PATCHING [1] TON 40 $86.60 $3,464.00 31 3" BITUMINOUS DRIVEWAY $800.00 SQ YD 60 $21.90 $1,314.00 32 BITUMINOUS CURB LIN FT 100 $6.30 $630.00 41 GUIDE POST TYPE B EACH 1 $52.00 $52.00 44 COMMON TOPSOIL BORROW (LV) [5] CU YD 20 $41.70 $834.00 47 SOD SQ YD 150 $6.00 $900.00 SANITARY SEWER & WATERMAIN 78 ADJUST FRAME & RING CASTING EACH 2 $693.00 $1,386.00 STORM SEWER 82 6" HDPE DRAINTILE LIN FT 5 $21.70 $108.50 84 12' HDPE PIPE APRON EACH 1 $329.00 $329.00 89 12" RC PIPE SEWER DES 3006 CL V LIN FT 229 $50.00 $11,450.00 90 12" HDPE PIPE SEWER - DIRECTIONAL DRILL LIN FT 66 $74.60 $4,923.60 99 CONSTRUCT DRAINAGE STRUCTURE DESIGN H LIN FT 15.0 $301.00 $4,515.00 106 FURNISH & INSTALL CASTING ASSEMBLY - STORM EACH 5 $697.00 $3,485.00 107 RANDOM RIPRAP CLASS III TON 8 $66.90 $535.20 108 SILT FENCE, TYPE MS LIN FT 100 $2.05 $205.00 110 STORM DRAIN INLET PROTECTION EACH 5 $136.00 $680.00 111 SEDIMENT CONTROL LOG TYPE STRAW LIN FT 100 $8.00 $800.00 PART A TOTAL: $50,605.30 NOTES: [P] DENOTES PLAN QUANTITY [LV] DENOTES LOOSE VOLUME [CV] DENOTES COMPACTED VOLUME [1] AS DETERMINED IN THE FIELD BY THE ENGINEER [2] ANY TYPE. ANY SIZE. [5] USED FOR SLOPE DRESSING MATERIAL CITY OF ORONO - C13.114279 BOLTON MENK, INC. 2018 SCHEDULE OF UNIT PRICES January 2018 Page 00520-7 SCHEDULE OF UNIT PRICES CITY OF ORONO 2018 STREET IMPROVEMENTS BMI PROJECT NUMBER - C13.114279 CHANGE ORDER 1 - ITEMS TO BE ADDED 82 6" HDPE DRAINTILE STREETS 5 $21.70 $108.50 84 12" HDPE PIPE APRON EACH 4 SAWING BITUMINOUS (FULL DEPTH) $329.00 LIN FT 120 $1.90 $228.00 5 SAWCUTCONCRETE $13,300.00 LIN FT 50 $3.80 $190.00 8 FULL DEPTH RECLAMATION (87 99 CONSTRUCT DRAINAGE STRUCTURE DESIGN H SO YO 976 $5.90 $5,758.40 11 DISPOSE EXCESS RECLAIM MATERIAL OFF-SITE (LV) LIN FT CU YD 95 $24.10 $2,289.50 14 SALVAGE & REINSTALL PAVERS [2I SO FT 40 $16.10 $644.00 15 SALVAGE & REINSTALL LANDSCAPE ROCK [21 SQ FT 1055 $2.05 $2,162.75 21 COMMON EXCAVATION (PATCHING) (CV) [1I CU YD 150 $29.80 $4,470.00 25 AGGREGATE BASE CLASS 5 (100% CRUSHED) 108 SILT FENCE, TYPE MS TON 210 $17.90 $3,759.00 27 TYPE SP 9.5 WEAR COURSE MIX (2,B) EACH TON 80 $63.50 $5,080.00 28 TYPE SP 12.5 NON WEAR COURSE MIX (2,B) 100 TON 55 $61.10 $3,360.50 29 TYPE SP 12.5 NON WEAR COURSE MIX (2,B) FOR PATCHING [11 TON 55 $86.60 $4,763,00 30 6" CONCRETE DRIVEWAY SO FT 210 $5.70 $1,197.00 31 3" BITUMINOUS DRIVEWAY SO YD 85 $21.90 $1,861.50 35 CONCRETE CURB & GUTTER DESIGN B412 LIN FT 820 $10.90 $8,938.00 37 MAINTAIN DRIVEWAY ACCESS EACH 9 $133.00 $1,197.00 41 GUIDE POST TYPE B EACH 1 $52.00 $52.00 44 COMMON TOPSOIL BORROW (LV) [51 CU YD 50 $41.70 $2,085.00 47 SOD SO YD 300 $6.00 $1,800.00 SANITARY SEWER & WATERMAIN 78 ADJUST FRAME & RING CASTING EACH 2 $693.00 $1,386.00 STORM SEWER 82 6" HDPE DRAINTILE LIN FT 5 $21.70 $108.50 84 12" HDPE PIPE APRON EACH 1 $329.00 $329.00 89 12" RC PIPE SEWER DES 3006 CL V LIN FT 266 $50.00 $13,300.00 90 12"HDPE PIPE SEWER- DIRECTIONAL DRILL LIN FT 66 $74.60 $4,923.60 99 CONSTRUCT DRAINAGE STRUCTURE DESIGN H LIN FT 3.0 $301.00 $903.00 100 CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1 LIN FT 8.5 $436.00 $3,706.00 101 CONSTRUCT DRAINAGE STRUCTURE DESIGN 402048" LIN FT 7.5 $340.00 $2,550.00 102 CONSTRUCT DRAINAGE STRUCTURE DESIGN 402248" LIN FT 5.5 $428.00 $2,354.00 106 FURNISH & INSTALL CASTING ASSEMBLY- STORM EACH 7 $697.00 $4,879.00 107 RANDOM RIPRAP CLASS III TON 10 $66.90 $669.00 108 SILT FENCE, TYPE MS LIN FT 100 $2.05 $205.00 110 STORM DRAIN INLET PROTECTION EACH 7 $136.00 $952.00 111 SEDIMENT CONTROL LOG TYPE STRAW LIN FT 100 $8.00 $800.00 PART TOTAL: $86,900.75 NOTES: [PI DENOTES PLAN QUANTITY [LVI DENOTES LOOSE VOLUME [CV] DENOTES COMPACTED VOLUME [11 AS DETERMINED IN THE FIELD BY THE ENGINEER [2I ANY TYPE. ANY SIZE. [51 USED FOR SLOPE DRESSING MATERIAL CITY OF ORONO- C13.114279 BOLTON MENK, INC. 2018 SCHEDULE OF UNIT PRICES January 2018 Page 00520-7 AGENDA ITEM Item No.: Date: July 23, 2018 Item Description: 2018 Stormwater Improvement Projects Award Presenter: Adam T. Edwards, PE Agenda Consent Agenda City Engineer/Director of Public Works Section: 1. Purpose. The purpose of this action item is to Award the contract for the 2018 Stormwater improvement projects and accept the proposal from Bolton and Menk (BMI) for construction inspections. 2. Background. Each year the public works department works to repair and upgrade the City's stormwater infrastructure. Inspections in 2017 identified a number of structures for repair or replacement. On April 23' the Council approved engineering and design. Project Scope. Replace, repair or install new stormwater structures as listed below: a. Orono Orchard Road — Replace storm sewer inlet b. Far -view Lane — Replace culvert c. Turnham Road — Replace inlet and storm sewer outlet d. North Arm Drive — Install drop structure on culvert and stabilize ravine e. Fagerness Point Road — Replace inlet and storm sewer outlet f. Watertown Road — Install curb and gutter 4. Cost. The city received 7 bids. The lowest bid was from Minger contracting for $98,048.70 BMI provided an estimate of NTE $23,000 to perform construction management for the projects. Contractor Bid Minger $ 98,048.70 Kusske Construction $ 134,754.00 G.F. Jedliki $ 146,230.00 Meyer Contracting $ 147,836.43 Astech $ 147,272.00 Geislin er and Sons $ 162,540.50 Urban Companies $ 184,582.00 5. Funding. This project will be funded through the Stormwater Enterprise Fund. The Capital Improvement Plan (CIP) budgeted $209,989 for general storm sewer improvement projects for 2018. The EOY 17 Fund balance is proj ected to be $1,410,101. 6. Staff Recommendation. I recommend that council award the contract to Minger. COUNCIL ACTION REQUESTED Motion to award the 2018 storm water Contract to Minger for $98,048.70 and accept the proposal from BMI for an amount not to exceed $ 23,000 for construction oversight. Exhibits Exhibit A. BMI Proposal Prepared By: ,/ Reviewed By: Approved By: -TV OBOLTON & MENK Real People. Real Solutions. July 17, 2018 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: 2018 Drainage Improvements - Construction Services Dear Adam: 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph: 19521 448-8838 Fax: (9521448-8805 Bolton-Menk.com As requested, we have prepared a scope of services and estimated fee for the construction services associated with the 2018 Drainage Improvements Project. Scope of Services Construction Staking and Observation Construction staking will be provided along with part time construction observation. Duties of the Construction Observer will include the following: • Attendance at the pre -construction meeting and all construction -related meetings • Serve as a liaison between the City and the contractor • Review of the completed work to determine if the project is in general conformance with the plans and specifications • Review of all materials testing • Maintenance of construction documentation • Communication with affected property owners, as necessary, to address their construction -related concerns and issues Construction Administration Construction administration duties will include the following: • Administering a pre -construction meeting • Review of shop drawings • Preparation of pay estimates • Contractor Communications • Liaison with City Staff and Council Record drawings detailing the completed improvements as recorded by the construction observer and the City of Orono's contractor will be completed and furnished to the City in hard copy and electronic format. Record plans will also be linked to the City mapping system. H:\ORNO\C13116377\1_Corres\C_To Others\2018-07-17 Construction Services.docx BoLton & Menk is an 2018 Drainage Improvements July 17, 2018 Page 2 Fee Estimate Based on the scope of services described above, we propose a not -to -exceed of $23,000 to be billed on an hourly basis. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. --D 'Q ? David P. Martini, P.E. Principal Engineer H:\ORNO\C13116377\1_Corres\C_To Others\2018-07-17 Construction Services.docx BoLLon & Menk is an AGENDA ITEM Item No.: Date: July 23th, 2018 Item Description: 2016 Sanitary Sewer Rehabilitation Project Pay Request #4 — Final Presenter: Adam T. Edwards Agenda Consent Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is to close out the 2016 Sanitary Sewer Rehabilitation Project. 2. Background. Metropolitan Council Environmental Services (MCES) provide sanitary sewer treatment for the majority of communities (including Orono) in metropolitan area. Since 2005, MCES has identified Orono as one of the communities who contribute excessive Inflow and Infiltration (I & I) to MCES's system and assessed a surcharge fee ($121,827 for 2016) against the city. This charge can be offset by any I & I improvement projects the city undertakes. The City has been executing a sanitary sewer rehabilitation project annually to reduce I&I. Council approved the project and Bolton and Menk project engineering fees in December 2015. Bids were opened on August 2nd, 2016. 3. Project Scope. The sanitary sewer rehabilitation project will consist of Cured in Place Pipe (CIDP) lining approximately 6091 feet of aged sanitary sewer pipe and sealing 31 manholes. 4. Cost. This pay request is for $ 10,632.64. The total construction cost is $ 212,652.80. The bid price was for $215,177.90 from Insituform. 5. Funding. This project is funded through the Sanitary Sewer Enterprise Fund. 6. Status. The project is complete. 7. Staff Recommendation. I recommend council authorize payment. COUNCIL ACTION REQUESTED Motion to approve Pay Request No.4-Final to the contractor Insituform in the amount of $10,632.64 for the 2017 Sanitary Sewer Rehabilitation Project. Exhibits Exhibit A. Pay request Prepared By: 7E Reviewed By: Approved By: -TV DATE: 12/12/2017 CONTRACTOR'S PAY REQUEST NO. 4 and Final CONTRACTOR Insiluform Tech USA 2016 Sanitary Sewer Improvements OWNER City of Orono BMI PROJECT NO. 013.111229 ENGINEER Bolton & Monk FOR WORK COMPLETED FROM 8/21/2017 THROUGH 10/30/2017 TOTALAMOUNT BID................................................................................................................................................ $ 215,177.90 APPROVED CHANGE ORDERS +EXTRA WORK...................................................................................... $ 4,165.00 CURRENT CONTRACT AMOUNT .................................. ............. .......... .... .... ................... I....................... $ 219,342.90 TOTAL, COMPLETED WORK TO DATE..................................................................................................................... $ 212,652.80 TOTAL, STORED MATERIALS TO DATE................................................................................................................. $ DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED................................................................. $ TOTAL, COMPLETED WORK & STORED MATERIALS............................................................................................. $ 212,652.80 RETAINED PERCENTAGE ( 0.0% )...................................................................................................... $ - TOTAL AMOUNT OF OTHER DEDUCTIONS..........................................................................................I............... $ - NET AMOUNT DUE TO CONTRACTOR TO DATE ..................... ........ ............................................................. I.......... $ 212,652.80 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES.......................................................... ................ I........I............. $ 202,020.16 PAY CONTRACTOR AS ESTIMATE NO. 4 and Final................................................................................................ $ 10,632.64 Certificate (or Final Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed In full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing Is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor: Insituform Technologies USA, LLC 17988 Edison Avenue Ch to ' Id, MO 63005 By Name Title Date Contractor's Surety By Date CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., ENGINEERS, 2638 SHADOW LN, SUITE 200, CHASKA MN 55318 By PROJECT ENGINEER Brian Simmons Date 12/12/2017 APPROVED FOR PAYMENT: Owner: CITY OF/ORONO By/ me Title Date S §§ ��\k\&`o*■®®§�§ ---®$} � `Q)15z)g7§{||§; ) cm 0 j\ 0 § � ( ( §|�|;oxx T2¥;G\ T �e a»n,ks;�k,�lnn ,7r#05 k k,k,w;e;;k;k�;■ §2 §� ) % k§§§2;;; , a # K S AGENDA ITEM Item No.: 10 Date: July 23, 2018 Item Description: Professional Service Agreement: Septic Inspection Services Presenter: Jeremy Barnhart, Community Agenda Consent Agenda Development Director Section: 1. Purpose. Consider approval of professional service agreement for 1795 Fox and 2300 Fox for Septic System inspection. 2. Background/ Summary. City and State regulations allow the construction of Type IV septic systems in certain situations. The review and inspection of these systems require specific technical knowledge, training, and a state license. No one among staff has the license. Two projects on Fox street propose a Type IV system. Staff has identified a contractor, Soil Investigation & Design, Inc. who can assist us with the review and inspection of these systems. All costs incurred during the review will be billed to the property owner. 3. Staff Recommendation. Staff recommends approval of the Professional Services Agreement for 2300 and 1795 Fox Street as outlined in the attachment. COUNCIL ACTION REQUESTED Authorize the City Administrator to sign the Professional Services Agreement as attached. Exhibits Exhibit A. Professional Services Agreement 1795 Fox Exhibit B. Professional Services Agreement 2300 Fox Prepared By: J. Barnhart Reviewed By: -Sb)R Approved By: -TV ProfessIlo nal Sear-Oces Agireemennt Client Contact Name: Mr. Roger Peitso, Building Official Client Business Name (if any): City of Orono, MN Site Name/Address: 1795 Fox Street. Orono, Mn Contact Phone Number: 952-249-4625 Contact Email:erl itso(d,ci.orono.mn.us Description of Services: Type IV System design review: 1 hour Soils Inspection: 2 hours Construction Inspections: 3 to 4 inspections Project Number: 06122018SoilIDC Client Notes: One time contract for this specific project. Estimated Costs: $1,000.00 (3 inspections) to 1,200.00 (4 inspections) Client "Bill to" Name (If different than above): NOTE: Payment is due Prior to or upon delivery of report unless credit terms have Previously been established Billing Address: Billing e-mail: Billing Phone: Terms of the Agreement I. Services Soil Investigation & Design, Inc., (Consultant), shall perform or subcontract for scientific, engineering and consulting services at the Project Site or Consultant's office(s), according to the provisions of this Agreement and such other proposals, quotations, purchase orders, scopes of work and other addenda which the parties may from time to time incorporate into the agreement. Consultant shall not perform services in excess and beyond the scope of this Agreement unless CLIENT (shall mean person or organization signing authorization) shall specifically direct such services in writing via change order. H. Compensation CLIENT agrees to pay Consultant for services performed in accordance with the Hourly Rate Schedule or as provided in the proposal; quotation, purchase order, change order or other addenda that in the future may be attached to this Agreement, or as the parties shall agree from time to time. A statement of estimated cost for services is not a firm figure unless stated as such. If there is no other agreement, CLIENT shall pay for services according to Consultant's most current hourly rate schedule. Cost estimates are based upon the best judgment of the requirements known at the time of the proposal and may be influenced by CLIENT needs and changes. Consultant will perform its services within the estimated costs to Page 1 of 6 the extent practicable and will notify the CLIENT in advance of material variances that will increase the cost of the scope of work. Client understands and agrees to make payment in full to the contract in accordance with this agreement. Client may be entitled to reimbursement through other sources. Delay in the project or in the reimbursement process will not excuse CLIENT from payment in accordance with the terms of this agreement, unless otherwise agreed to in writing by the Consultant. All services are to be provided per the following HOURLY RATE SCHEDULE within the scope of this agreement. III. Invoices and Payments CLIENT agrees to pay a retainer fee if required in quote. This retainer will be held by the Consultant and credited to the Client's account. The monies from the retainer will be applied to the last invoice that is tendered to the client by the Consultant. Fees for services for the project will be billed on a monthly basis and paid by the client per this agreement. Any excess of funds from retainer will be returned to the client after deducting all fees, materials and other charges due from the Client. Any excess funds in the retainer will be returned within 30 days from the completion of the project. The retainer is not an interest bearing account and therefore no interest will be paid on it. A statement will be sent monthly for the portion of the services completed to the date of the statement. Full payment is required by the 15th of the month unless prior written arrangements have been made. Failure to timely pay the balance in full by the end of the month shall result in a finance charge of 1.5% per month or an annual interest percentage of approximately 18% applied against the remaining balance. If client does not timely pay account, client agrees to pay consultant for any and all court costs, legal expenses and attorney fees incurred for collection whether or not a lawsuit has been filed. By executing this agreement, the Client hereby agrees to the terms of payment; and if payment is not made on a timely basis, Client agrees to pay all costs of collection. Consultant may, after giving written notice, suspend services without liability until Client has paid in full all amounts due for services rendered and expenses incurred, including interest on past due amounts. In the event Client fails to pay Consultant within sixty (60) days following the invoice date, Consultant may consider the default a total breach of the Agreement, and may, at its option, terminate all of its duties without liability to Client or others. Consultant's suspension or termination of services due to Client's failure to pay in a timely manner, shall not waive Consultant's right to pursue collection of amount owed. You are notified that: The Consultant and any person or company supplying labor or materials for any improvement to the Client's property may file a lien against the Client's property if that person or company is not paid for their contributions. Under Minnesota law, the client has the right to pay persons and/or sub -consultants who supplied labor or materials for improvement(s) directly and deduct this amount from the Consultants contract price. IV. Tax and Fees on Services Page 2 of 6 Client agrees to pay the amount of any tax, licenses or other fee (local, state or federal) specific to this agreement that may be imposed on the provision of services under this Agreement. Page 3 of 6 V. Access Client (under its rights and privileges with respect to the project site) grants to Consultant and its sub- Consultants/contractors the authority and permissions to enter the Project Site where services are to be performed. Vl. Consultant Responsibilities Consultant represents that it is licensed and authorized to work in the State of Minnesota. The performance of services under this Agreement shall meet current scientific and engineering standard in effect in the industry at the time the service are performed. Services shall be carried out with the degree of care and skill ordinarily exercised under similar circumstances by reputable members of the profession practicing in the same locality. Consultant provides no other representation to CLIENT, express or implied, and no warranty or guarantee is included or intended in the Agreement, or in any report, opinion, document or otherwise. VII. Client Responsibility Consultant and Client affirm that the Client's knowledge of the site is limited in nature. Client agrees to provide Consultant with all of its known information regarding the existing and proposed condition of the Project Site. Client will provide Consultant with any new information as such information becomes available. Client warrants the completeness and accuracy of the information supplied to Consultant and acknowledges that Consultant is relying upon such information in the performance of services under this Agreement. 2. Client shall notify Consultant of any known potential or possible health or safety hazards or conditions existing on or near that Project Site prior to the commencement of services under this Agreement that the Client is aware of. 3. Client shall correctly show on plans or surveys furnished to the Consultant, the location of all subsurface structures, such as pipes, tanks, cables and utilities. Client agrees to indemnify and hold harmless Consultant, its officers, directors, agents, employees and sub -Consultants from and against all claims, damages, losses and related expenses involving subsurface structures that the Client is aware of. 4. Client shall be fully responsible for the cooperation and safety of its employees and/or agents during the provision of services under this Agreement. 6. Client is fully responsible for the reporting of any environmental matters to the proper federal, state and local regulatory authorities as may be required by law. The Client recognizes that the Consultant may also be required by law and/or regulation to report known environmental conditions to regulators. The Client authorizes the Consultant to act as its reporting agent. 7. Client recognized that environmental, geological, hydrogeologic and geotechnical conditions at the Project Site may vary from those encountered during the provision of services under this Agreement. The accuracy of services relating to specific test (e.g., a specific soil boring) may not represent conditions a short distance away. Client acknowledges that the use of tests, calculations, analyses, Page 4 of 6 methods and procedures are in a constant state of refinement by regulatory agencies and advancements in the field. Further, the provision of services relating to development and potential site uses is subject to changing and evolving standards. Client recognized that projects involving development may not occur or develop as anticipated and/or may be subject to government regulations that require the achievement of results not contemplated by Client or which cannot be accomplished under current conditions. 8. Client recognizes and appoints Consultant as the Consultant for this project, to include but not be limited to; the items mentioned in the scope of work, items that may be added by mutual written consent, any testing, design, clean-up, and restoration of the site as needed. CLIENT recognizes that consultant may hire, manage, and dismiss as needed all sub -Consultants. VIII. Samples Consultant shall retain soil, rock, water and other samples from the Project Site for a period of thirty (30) days following the analysis. The samples will be discarded or returned to Client, at Consultant's discretion, unless Client request specific disposition at Client's cost and expense. IX. Reports All reports, notes, logs, field data, test, laboratory analyses, calculations and other documents, as instruments of service herein, shall remain the property of the Consultant. The Consultant agrees that the Client owns the project reports and has the use of the documents prepared by Consultant for this project on this site and is limited to the defined scope of services identified in this Agreement. Any other use or reuse shall be at Client's sole risk and Client agrees to indemnify, defend and hold harmless Consultant, its officers, directors, agents, employees and sub -Consultants for all claims, damages and expenses arising out of such other use. If Client does not pay for Consultants services, Client agrees that all report and other work will be returned to Consultant and will not be used by Client for any purpose whatsoever. X. Confidentiality The Consultant shall not release any information concerning services under the Agreement except with the express prior authorization of the other Client. However, when by rule or law Consultant is required to report instances or actions the Consultant shall release the required information to the appropriate regulatory agency. Consultant, upon the request of Client, shall execute reasonable and customary confidentiality agreement furnished by Client. Client agrees that Consultant may use and publish Client's name and a general description of services provided in describing Consultant's experience and qualifications to other clients or potential clients. XI. Insurance Consultant shall maintain: Workers compensation and employee liability insurance coverage in accordance with statutory requirements. 2. Comprehensive general and automobile liability insurance coverage. Page 5 of 6 Consultant will furnish a certificate of insurance upon request. If Client requests increased or additional insurance coverage, Consultant will purchase such coverage, if obtainable, at the sole cost and expense of the Client. XII. Limitation of Liability It is understood and agreed that, in seeking consulting services under this agreement, the Client is requesting the Consultant to undertake for the Client's benefit, potentially uninsurable obligation. The Liability of Consultant, its agents and sub -Consultants, for claims of loss or damages in the performance of services under this Agreement, shall not exceed 100% of the compensation received by Consultant as its professional fee under this Agreement. In no event shall the parties hereto or their agents and representatives be liable for special, incidental, consequential or penal losses and/or damages, including but not limited to delay, loss of use, loss of profits, loss of opportunity, loss of product or revenue or cost of capital. The Client agrees to indemnify, defend and hold Consultant and its agents and representatives harmless from and against all claims, losses damages, costs and liabilities relating to this project under this Agreement. XIII. Ownership of Documents All design components, ideas, plans specifications, field data, notes, calculations, estimates and other documents we prepare, as instruments of service, shall remain property of the Consultant. The Consultant agrees that the Client owns the project reports and has the use of the documents prepared by Consultant for this project on this site and is limited to the defined scope of services identified in this Agreement. Client agrees that all reports and other work furnished to the Client or his agents that are not paid for, will be returned upon demand and will not be used by the client for any purpose whatsoever. We will retain pertinent records relating to the services performed for a period of five (5) years following the submission of the report, during which period the records will be made available to the Client at reasonable times for a reasonable fee. XIV. Remarks: Our efforts will be directed at performing the work and accomplishing the objectives defined. The estimated cost and schedule are based on the Consultant's judgment of the requirements known at the time of the proposal The successful completion within cost and schedule limits can be influenced favorably or adversely by changes in work scope and schedules as indicated by the Client's needs. The Consultant will notify the Client in advance if schedule costs are expected to exceed the estimate. In such events, the Client may wish to 1) authorize additional funds to complete the work as originally defined, 2) re -define the scope of work in order to fit the remaining funds, or 3) request that work be stopped at a specific expenditure level. XV. Miscellaneous Provisions This Agreement may be terminated by either party upon written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. Page 6 of 6 Failure of the Client to make payment as provided herein shall be considered substantial non-performance and cause for termination. The Consultant shall be compensated in full for all Services performed to and Expenses incurred as of the termination date together with any cost which are directly attributable to termination which are not otherwise paid. The drawings specifications and other documents may not be used for construction unless the account is paid in full. The Client shall be responsible for all expenses incurred for the collection of hourly and/or fixed fees including but not limited to attorney fees. The Client shall pay Consultant on an hourly basis for all time spent on the Project up to the time of termination. The terms and conditions of this Agreement may be amended only by written instrument signed by both parties Acceptance of this Agreement by separate instrument is limited to the terms contained in the instrument of acceptance, whether in the form of a purchase order, acknowledgment, acceptance or other document. XVI. Authorization and Payment Terms Authorization can be initiated by signing a copy of this agreement and returning it to Consultant via mail or e- mail. Payment will be in accordance with "Section 4: Fee Payment" as outlined on the attached "General Terms and Agreement." Thank you for this opportunity. I will be happy to answer any questions you may have regarding this proposal. Authorization for Soil Investigation & Design, Inc.: Soil Investigation & Design, Inc.: Authorized Signature Date Name: Paul Brandt, Principal Scientist AUTHORIZATION FOR THE CLIENT: Client: Authorized Signature Date Printed Name: This proposal is Valid for 30 days unless signed and returned by client as authorization to proceed. Page 7 of 6 Professional Servkes Agreement Client Contact Name: Mr. Roger Peitso, Building Official Client Business Name (if any): City of Orono, MN Site Name/Address: 2300 Fox St. Orono, Mn Contact Phone Number: 952-249-4625 Contact Email: rpeitso(&ci.orono.mn.us Description of Services: Type IV System design review: 1 hour Soils Inspection: 2 hours Construction Inspections: 3 to 4 inspections Project Number: 06122018Soi11DC Client Notes: One time contract for this specific project. Estimated Costs: $1,000.00 to 1,200.00 Client "Bill to" Name (If different than above): NOTE: Payment is due Prior to or upon delivery of report unless credit terms have previously been established Billing Address: Billing e-mail: Billing Phone: Terms of the Agreement I. Services Soil Investigation & Design, Inc., (Consultant), shall perform or subcontract for scientific, engineering and consulting services at the Project Site or Consultant's office(s), according to the provisions of this Agreement and such other proposals, quotations, purchase orders, scopes of work and other addenda which the parties may from time to time incorporate into the agreement. Consultant shall not perform services in excess and beyond the scope of this Agreement unless CLIENT (shall mean person or organization signing authorization) shall specifically direct such services in writing via change order. IL Compensation CLIENT agrees to pay Consultant for services performed in accordance with the Hourly Rate Schedule or as provided in the proposal; quotation, purchase order, change order or other addenda that in the future may be attached to this Agreement, or as the parties shall agree from time to time. A statement of estimated cost for services is not a firm figure unless stated as such. If there is no other agreement, CLIENT shall pay for services according to Consultant's most current hourly rate schedule. Cost estimates are based upon the best judgment of the requirements known at the time of the proposal and may be influenced by CLIENT needs and changes. Consultant will perform its services within the estimated costs to Page 1 of 6 the extent practicable and will notify the CLIENT in advance of material variances that will increase the cost of the scope of work. Client understands and agrees to make payment in full to the contract in accordance with this agreement. Client may be entitled to reimbursement through other sources. Delay in the project or in the reimbursement process will not excuse CLIENT from payment in accordance with the terms of this agreement, unless otherwise agreed to in writing by the Consultant. All services are to be provided per the following HOURLY RATE SCHEDULE within the scope of this agreement. III. Invoices and Payments CLIENT agrees to pay a retainer fee if required in quote. This retainer will be held by the Consultant and credited to the Client's account. The monies from the retainer will be applied to the last invoice that is tendered to the client by the Consultant. Fees for services for the project will be billed on a monthly basis and paid by the client per this agreement. Any excess of funds from retainer will be returned to the client after deducting all fees, materials and other charges due from the Client. Any excess funds in the retainer will be returned within 30 days from the completion of the project. The retainer is not an interest bearing account and therefore no interest will be paid on it. A statement will be sent monthly for the portion of the services completed to the date of the statement. Full payment is required by the 15th of the month unless prior written arrangements have been made. Failure to timely pay the balance in full by the end of the month shall result in a finance charge of 1.5% per month or an annual interest percentage of approximately 18% applied against the remaining balance. If client does not timely pay account, client agrees to pay consultant for any and all court costs, legal expenses and attorney fees incurred for collection whether or not a lawsuit has been filed. By executing this agreement, the Client hereby agrees to the terms of payment; and if payment is not made on a timely basis, Client agrees to pay all costs of collection. Consultant may, after giving written notice, suspend services without liability until Client has paid in full all amounts due for services rendered and expenses incurred, including interest on past due amounts. In the event Client fails to pay Consultant within sixty (60) days following the invoice date, Consultant may consider the default a total breach of the Agreement, and may, at its option, terminate all of its duties without liability to Client or others. Consultant's suspension or termination of services due to Client's failure to pay in a timely manner, shall not waive Consultant's right to pursue collection of amount owed. You are notified that: The Consultant and any person or company supplying labor or materials for any improvement to the Client's property may file a lien against the Client's property if that person or company is not paid for their contributions. Under Minnesota law, the client has the right to pay persons and/or sub -consultants who supplied labor or materials for improvement(s) directly and deduct this amount from the Consultants contract price. IV. Tax and Fees on Services Page 2 of 6 Client agrees to pay the amount of any tax, licenses or other fee (local, state or federal) specific to this agreement that may be imposed on the provision of services under this Agreement. Page 3 of 6 V. Access Client (under its rights and privileges with respect to the project site) grants to Consultant and its sub- Consultants/contractors the authority and permissions to enter the Project Site where services are to be performed. VI. Consultant Responsibilities Consultant represents that it is licensed and authorized to work in the State of Minnesota. The performance of services under this Agreement shall meet current scientific and engineering standard in effect in the industry at the time the service are performed. Services shall be carried out with the degree of care and skill ordinarily exercised under similar circumstances by reputable members of the profession practicing in the same locality. Consultant provides no other representation to CLIENT, express or implied, and no warranty or guarantee is included or intended in the Agreement, or in any report, opinion, document or otherwise. VII. Client Responsibility Consultant and Client affirm that the Client's knowledge of the site is limited in nature. Client agrees to provide Consultant with all of its known information regarding the existing and proposed condition of the Project Site. Client will provide Consultant with any new information as such information becomes available. Client warrants the completeness and accuracy of the information supplied to Consultant and acknowledges that Consultant is relying upon such information in the performance of services under this Agreement. 2. Client shall notify Consultant of any known potential or possible health or safety hazards or conditions existing on or near that Project Site prior to the commencement of services under this Agreement that the Client is aware of. 3. Client shall correctly show on plans or surveys furnished to the Consultant, the location of all subsurface structures, such as pipes, tanks, cables and utilities. Client agrees to indemnify and hold harmless Consultant, its officers, directors, agents, employees and sub -Consultants from and against all claims, damages, losses and related expenses involving subsurface structures that the Client is aware of. 4. Client shall be fully responsible for the cooperation and safety of its employees and/or agents during the provision of services under this Agreement. 6. Client is fully responsible for the reporting of any environmental matters to the proper federal, state and local regulatory authorities as may be required by law. The Client recognizes that the Consultant may also be required by law and/or regulation to report known environmental conditions to regulators. The Client authorizes the Consultant to act as its reporting agent. 7. Client recognized that environmental, geological, hydrogeologic and geotechnical conditions at the Project Site may vary from those encountered during the provision of services under this Agreement. The accuracy of services relating to specific test (e.g., a specific soil boring) may not represent conditions a short distance away. Client acknowledges that the use of tests, calculations, analyses, Page 4 of 6 methods and procedures are in a constant state of refinement by regulatory agencies and advancements in the field. Further, the provision of services relating to development and potential site uses is subject to changing and evolving standards. Client recognized that projects involving development may not occur or develop as anticipated and/or may be subject to government regulations that require the achievement of results not contemplated by Client or which cannot be accomplished under current conditions. 8. Client recognizes and appoints Consultant as the Consultant for this project, to include but not be limited to; the items mentioned in the scope of work, items that may be added by mutual written consent, any testing, design, clean-up, and restoration of the site as needed. CLIENT recognizes that consultant may hire, manage, and dismiss as needed all sub -Consultants. VIII. Samples Consultant shall retain soil, rock, water and other samples from the Project Site for a period of thirty (30) days following the analysis. The samples will be discarded or returned to Client, at Consultant's discretion, unless Client request specific disposition at Client's cost and expense. IK Reports All reports, notes, logs, field data, test, laboratory analyses, calculations and other documents, as instruments of service herein, shall remain the property of the Consultant. The Consultant agrees that the Client owns the project reports and has the use of the documents prepared by Consultant for this project on this site and is limited to the defined scope of services identified in this Agreement. Any other use or reuse shall be at Client's sole risk and Client agrees to indemnify, defend and hold harmless Consultant, its officers, directors, agents, employees and sub -Consultants for all claims, damages and expenses arising out of such other use. If Client does not pay for Consultants services, Client agrees that all report and other work will be returned to Consultant and will not be used by Client for any purpose whatsoever. X. Confidentiality The Consultant shall not release any information concerning services under the Agreement except with the express prior authorization of the other Client. However, when by rule or law Consultant is required to report instances or actions the Consultant shall release the required information to the appropriate regulatory agency. Consultant, upon the request of Client, shall execute reasonable and customary confidentiality agreement furnished by Client. Client agrees that Consultant may use and publish Client's name and a general description of services provided in describing Consultant's experience and qualifications to other clients or potential clients. XI. Insurance Consultant shall maintain: 1. Workers compensation and employee liability insurance coverage in accordance with statutory requirements. 2. Comprehensive general and automobile liability insurance coverage. Page 5 of 6 Consultant will furnish a certificate of insurance upon request. If Client requests increased or additional insurance coverage, Consultant will purchase such coverage, if obtainable, at the sole cost and expense of the Client. XII. Limitation of Liability It is understood and agreed that, in seeking consulting services under this agreement, the Client is requesting the Consultant to undertake for the Client's benefit, potentially uninsurable obligation. The Liability of Consultant, its agents and sub -Consultants, for claims of loss or damages in the performance of services under this Agreement, shall not exceed 100% of the compensation received by Consultant as its professional fee under this Agreement. In no event shall the parties hereto or their agents and representatives be liable for special, incidental, consequential or penal losses and/or damages, including but not limited to delay, loss of use, loss of profits, loss of opportunity, loss of product or revenue or cost of capital. The Client agrees to indemnify, defend and hold Consultant and its agents and representatives harmless from and against all claims, losses damages, costs and liabilities relating to this project under this Agreement. XIII. Ownership of Documents All design components, ideas, plans specifications, field data, notes, calculations, estimates and other documents we prepare, as instruments of service, shall remain property of the Consultant. The Consultant agrees that the Client owns the project reports and has the use of the documents prepared by Consultant for this project on this site and is limited to the defined scope of services identified in this Agreement. Client agrees that all reports and other work furnished to the Client or his agents that are not paid for, will be returned upon demand and will not be used by the client for any purpose whatsoever. We will retain pertinent records relating to the services performed for a period of five (5) years following the submission of the report, during which period the records will be made available to the Client at reasonable times for a reasonable fee. XIV. Remarks: Our efforts will be directed at performing the work and accomplishing the objectives defined. The estimated cost and schedule are based on the Consultant's judgment of the requirements known at the time of the proposal. The successful completion within cost and schedule limits can be influenced favorably or adversely by changes in work scope and schedules as indicated by the Client's needs. The Consultant will notify the Client in advance if schedule costs are expected to exceed the estimate. In such events, the Client may wish to 1) authorize additional funds to complete the work as originally defined, 2) re -define the scope of work in order to fit the remaining funds, or 3) request that work be stopped at a specific expenditure level. XV. Miscellaneous Provisions This Agreement may be terminated by either party upon written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. Page 6 of 6 Failure of the Client to make payment as provided herein shall be considered substantial non-performance and cause for termination. The Consultant shall be compensated in full for all Services performed to and Expenses incurred as of the termination date together with any cost which are directly attributable to termination which are not otherwise paid. The drawings specifications and other documents may not be used for construction unless the account is paid in full. The Client shall be responsible for all expenses incurred for the collection of hourly and/or fixed fees including but not limited to attorney fees. The Client shall pay Consultant on an hourly basis for all time spent on the Project up to the time of termination. The terms and conditions of this Agreement may be amended only by written instrument signed by both parties Acceptance of this Agreement by separate instrument is limited to the terms contained in the instrument of acceptance, whether in the form of a purchase order, acknowledgment, acceptance or other document. XVI. Authorization and Payment Terms Authorization can be initiated by signing a copy of this agreement and returning it to Consultant via mail or e- mail. Payment will be in accordance with "Section 4: Fee Payment" as outlined on the attached "General Terms and Agreement." Thank you for this opportunity. I will be happy to answer any questions you may have regarding this proposal. Authorization for Soil Investigation & Design, Inc.: Soil Investigation & Design, Inc.: Authorized Signature Date Name: Paul Brandt, Principal Scientist AUTHORIZATION FOR THE CLIENT: Client: Authorized Signature Date Printed Name: This proposal is Valid for 30 days unless signed and returned by client as authorization to proceed. Page 7 of 6 AGENDA ITEM Item No.: 11 Date: July 23, 2018 Item Description: Request to Hire Full -Time Police Officer Presenter: Correy Farniok, Agenda Section: Consent Agenda Police Chief 1. Purpose. The purpose of this action item is to gain approval to hire a full-time police officer. An opening exists for a full-time police officer after Sgt. Boris retired on May 14, 2018. 2. Background. Zachary Hway is currently employed as a police officer by Three Rivers Park District. Hway has worked for Three Rivers Park District since 2010. Hway has a Bachelor of Science Degree from Northwestern College and his Law Enforcement certificate from Alexandria Technical College. Hway is excited about the opportunity to work for the Orono Police Department. A conditional job offer has been extended to Hway upon successful completion of a Psychological and Physical (Pre-employment medical) exam. Upon successful completion of these examinations the start date would be August 6th, 2018. 3. Staff Recommendation. I recommend to hire Zachary Hway as a full-time police officer at the (after 2nd year) rate of $31.96 per hour due to his 8 years of experience with a start date of August 6, 2018. COUNCIL ACTION REQUESTED Motion to approve the hiring of Zachary Hway as a full-time police officer at the rate of $31.96 per hour with a start date of August 6, 2018, upon successful completion of a psychological and medical examinations. Prepared By: Correy Farniok Reviewed By: _Sb)R Approved By: -TV AGENDA ITEM Item No.: 12 Date: July 23, 2018 Item Description: LAI 8-000040, Matthew & Angela Hopping, 95 Smith Avenue, Conditional Use Permit — Resolution Presenter: Melanie Curtis, Agenda Consent Agenda Planner Section: 1. Purpose. Approval of a resolution for a CUP for grading. 2. MN§15.99 Application Deadline. The application was received and considered to be complete on April 17' and would have expired on June 16t'. Due to the plan revisions, the application review timeline was extended; therefore the 60 -Day review period now expires on August 15, 2018. Background/ Summary. The applicants are planning to construct a new residence on the property. The Council reviewed their plans in June; their grading CUP was approved, yet their request for a second driveway curb cut was denied. As a result, the applicants have revised the house layout and grading plan. Their revised grading plan now involves the import of approximately 45 cubic yards of soil with a total site disturbance of approximately 702 cubic yards. Grading and filling activities in excess of 500 cubic yards require a CUP. 4. Planning Commission Vote and Comment. On May 21St, the Planning Commission held a public hearing and voted 7 to 0 on a motion to approve the requested CUP. Public Comment. Comments from the neighbors were received during both meetings; no written comments were received. 6. Staff Recommendation. The City Engineer and Planning staff have reviewed the revised plans and found them to be acceptable. A resolution has been drafted which includes the following Council requirements: a. Parking during construction shall be limited to the odd side (the applicants' side) of the street. The City shall provide signage for posting. b. All contractors shall be put on notice by the applicants that no neighborhood residential driveways are to be used for any purpose — turn around, backing up, parking, etc. c. Staging, overnight parking, and vehicle maneuvering shall be done within the applicants' property, to the extent feasible. Building permit plans should reflect an onsite construction turnaround. Staff recommends approval of the CUP. COUNCIL ACTION REQUESTED Council should adopt or amend the resolution regarding the conditional use permit. Exhibits Exhibit A. Draft Resolution Exhibit B. Revised Grading Plans Exhibit C. Revised Building Plans Exhibit D. Council Minutes 06/11/18 Exhibit E. 60 -day Extension Prepared By: YY1GG References Council Memo & Exhibits 06/11/18 Exhibit A. Proposed Plans Exhibit B. Draft PC Minutes Exhibit C. Applicants' Parking Request Exhibit D. PC Staff Report Reviewed By: J. Barnhart Approved By: -Sb)X CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION APPROVING A CONDITIONAL USE PERMIT PURSUANT TO MUNICIPAL ZONING CODE SECTIONS 78-967 FILE NO. LA18-000025 WHEREAS, on April 17, 2018, Matthew Hopping and Angela Hopping (hereinafter the "Applicants"), applied for a conditional use permit for the property addressed 95 Smith Avenue and legally described as: Lot 61, except the southwesterly 15 feet thereof, and Lot 62, Orono Orchards, Hennepin County, Minnesota (hereinafter the "Property"); WHEREAS, the Applicants have made application to the City of Orono for a conditional use permit (hereinafter the "CUP") pursuant to Orono Municipal Zoning Code Section 78-967 to allow grading and filling activities on the Property in excess of 500 cubic yards of imported material; and WHEREAS, on May 21, 2018, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on May 21, 2018, the Planning Commission recommended approval of the CUP with conditions; and WHEREAS, on meetings on June 11, and July 23, 2018, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested CUP as described above with conditions based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: This application was reviewed as Zoning File #LA18-000040. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 2. The Property is located in the RR -113 Single Family Rural Residential Zoning District. 3. The Property contains 0.70 acres in area and has a defined lot width of approximately 200 feet. 4. Applicant has applied for the following: a. Conditional Use Permit for Grading 5. In considering this application for CUP, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed CUP upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. CONDITIONAL USE PERMIT ANALYSIS: The City Council may grant a CUP as the use permit was applied for or in modified form. On the basis of the application and the evidence submitted, the city finds that the proposed use at the Property is or will be: 1. Consistent with the community management plan; The intent for the proposed grading is residential in nature, is consistent with the permitted uses for the property, and is compliant with the zoning code and comprehensive plan. 2. Compliant with the zoning code, including any conditions imposed on specific uses as required by article V, division 3 of the City Code; The proposed grading is residential in nature which is consistent with the permitted uses for the Property. 3. Adequately served by police, fire, roads, and stormwater management; This statement is true. 4. Provided with an adequate water supply and sewage disposal system; This statement is true. 5. Not expected to generate excessive demand for public services at public cost; This statement is true. 6. Compatible with the surrounding area as the area is used both presently and as it is planned to be used in the future; this criteria relates to whether the proposed grades resulting from the earth moment are appropriate and in character with the surrounding land and neighborhood. The re -grading of the Property will be more in conformance with the neighborhood and allow CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. the new home to be constructed within the setbacks. Once completed, the grading will have no impact on surrounding lands. The grades, once vegetated and landscaped should not have an adverse impact on the neighborhood. 7. Consistent with the character of the surrounding area, unless a change of character is called for in the community management plan; The proposed grades should not result in a negative impact to neighboring properties. 8. Compatible with the character of buildings and site improvements in the surrounding area, unless a change of character is called for in the community management plan; the proposed grading will allow for a garage entry on the main level and to accommodate a lower level garage which is not out of character for the neighborhood. It is likely adjacent properties will not be impacted. The site grading will be reviewed and monitored closely by the City's engineer to assure that all existing drainage patterns are maintained and adjacent properties are not adversely impacted. 9. Not expected to substantially impair the use and enjoyment of the property in the area or have a materially adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses; This standard requires that the proposed grading and improvements must not substantially impair the use and enjoyment of the properties in the area or have an adverse impact on the property values in the area when compared to the impairment or impact of generally permitted uses. The result of the proposed grading will not change the intended residential use of the Property so there should be no change in the use and enjoyment of adjacent properties resulting from the export of fill materials. However, importing the fill and active grading of the Property may have a temporary adverse impact on neighbors. The grading work on the Property as well as the construction of the proposed home could result in additional noise, dust, vibration and traffic on the haul routes and immediate neighbors. To the degree possible, negative impacts should be limited and mitigated. 10. Provided with screening and buffering adequate to mitigate undesirable views and activities likely to disturb surrounding uses; The finished grade will blend into the Property and the neighboring properties. The project, once completed, should not result in undesirable views requiring mitigation. 11. Not create a nuisance which generates smoke, noise, glare, vibration, odors, fumes, dust, electrical interference, general unsightliness, or other means; See #9 above. 12. Not cause excessive non-residential traffic on residential streets, parking needs that cause a demonstrable inconvenience to adjoining properties, traffic congestion, or unsafe access; The Applicants shall be required to keep debris off of the public roadways. The noise resulting from CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. the trucks hauling and equipment moving the material in and around the site should be minimized to the extent possible. The grading and construction project will be monitored by the City Engineer and planning staff so as to minimize nuisances during the project. 13. Designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact; This standard requires that the project be designed to take into account the natural, scenic, and historic features of the area and to minimize environmental impact. The long term effect of the project should result in minimal environmental impacts. The project will be monitored by the City, to prevent erosion from the site. 14. All exterior lighting shall be so directed so as not to cast glare toward or onto the public right-of- way or neighboring residential uses or districts; There should be no lighting or glare resulting from the grading project; and 15. Not detrimental to the public health, public safety, or general welfare. The Applicants will be required to keep debris off of the public roadways. The noise resulting from the trucks hauling and equipment moving the material in and around the site should be minimized to the extent possible. The grading project will be monitored by the City Engineer and planning staff so as to minimize nuisances during the project. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a CUP pursuant to Orono Municipal Zoning Code Section 78-967 to allow import of fill material in excess of 500 cubic yards; subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. The approved project shall conform to the grading plan/survey by Advance Surveying dated January 29, 2018 and revised on July 9, 2018 submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibit A. 3. The Applicants shall comply with the City's and MCWD's erosion control regulations. 4. The Applicant shall conform to the City Engineer's requirements at the time of the building permit. 5. Parking during construction shall be limited to the odd side (the Applicants' side) of the Smith Avenue. The Applicants shall request signage for posting from the City at the Applicants' expense. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. 6. Applicants shall notify all contractors that neighborhood residential driveways are not to be used for any purpose — turn around, backing up, parking, etc. 7. Staging, overnight parking, and vehicle maneuvering shall be done within the Applicants' property, to the extent feasible. Plans submitted at the time of building permit should reflect an onsite construction turnaround. 8. Hauling shall occur during allowed construction hours only Monday through Friday 7 am to 8 pm (and between 8 am and 8 pm on weekends and holidays). 9. The street shall be swept daily, or as needed, to keep debris off of Smith Avenue. 10. Contractor(s) shall post a contact number and be able to respond to complaints in a timely fashion. 11. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 12. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a permit and commencing construction of said project within one year of the date of Council approval, the conditional use permit will expire on that date (July 23, 2019). 13. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ATTEST: ADOPTED by the Orono City Council on this 23rd day of July, 2018. CITY OF ORONO: Anna Carlson, City Clerk Dennis Walsh, Mayor cn P wain! LEGAL DESCRIPTION: Lots 61, except the southwesterly 15 feet thereof, and Lot 62, ORONO OCHARDS, Hennepin County, Minnesota. SCOPE OF WORK & LIMITATIONS: 1. Showing the length and direction of boundary lines of the legal description listed above. The scope of our services does not include determining what you own, which is a legal matter. Please check the legal description with your records or consult with competent legal counsel, if necessary, to make sure that it is correct and that any matters of record, such as easements, that you wish to be included on the survey have been shown. 2. Showing the location of observed existing improvements we deem necessary for the survey. 3. Setting survey markers or verifying existing survey markers to establish the corners of the property. 4. Showing elevations on the site at selected locations to give some indication of the topography of the site. We have also provided a benchmark for your use in determining elevations for construction on this site. The elevations shown relate only to the benchmark provided on this survey. Use that benchmark and check at least one other feature shown on the survey when determining other elevations for use on this site or before beginning construction. 5. It should be noted that this survey was done under snow and ice conditions and that all improvements may or may not have been shown correctly. While we did our best to locate all improvements under the snow and ice, we can't be sure that all improvements were shown. Please look over the survey to be sure everything you need shown is shown correctly. 6. This survey has been completed without the benefit of a current title commitment. There may be existing easements or other encumbrances that would be revealed by a current title commitment. Therefore, this survey does not purport to show any easements or encumbrances other than the ones shown hereon. 7. Note that all building dimensions and building tie dimensions to the property lines, are taken from the siding and or stucco of the building. 8. While we show a proposed location for this home or addition, we are not as familiar with your proposed plans as you, your architect, or the builder are. Review our proposed location of the improvements and proposed yard grades carefully to verify that they match your plans before construction begins. Also, we are not as familiar with local codes and minimum requirements as the local building and zoning officials in this community are. Be sure to show this survey to said officials, or any other officials that may have jurisdiction over the proposed improvements and obtain their approvals before beginning construction or planning improvements to the property. 9. While we show the building setback lines per the City of Orono web site, we suggest you show this survey to the appropriate city officials to be sure that the setback lines are shown correctly. Do this BEFORE you use this survey to design anything for this site. STANDARD SYMBOLS & CONVENTIONS: "0" Denotes iron survey marker, set, unless otherwise noted. GRADING & EROSION CONTROL NOTES: BEFORE DEMOLITION AND GRADING BEGIN • Install silt fence/bio roll around the perimeter of the construction area. • Sediment control measures must remain in place until final stabilization has been established and then shall be removed. Sediment controls may be removed to accommodate short term construction activity but must be replaced before the next rain. • A temporary rock construction entrance shall be established at each access point to the site and a 6 inch layer of 1 to 2 inch rock extending at least 50 feet from the street into the site and shall be underlain with permeable geotextile fabric. The entrance shall be maintained during construction by top dressing or washing to prevent tracking or flow of sediments onto public streets, walks or alleys. Potential entrances that are not so protected shall be closed by fencing to prevent unprotected exit from the site. • Contractor shall install inlet protection on all existing storm sewer inlets in accordance with the city standard details. Inlet protection shall also be provided on all proposed storm sewer inlets immediately following construction of the inlet. Inlet protection must be installed in a manner that will not impound water for extended periods of time or in a manner that presents a hazard to vehicular or pedestrian traffic. DURING CONSTRUCTION: • When dirt stockpiles have been created, a double row of silt fence shall be placed to prevent escape of sediment laden runoff and if the piles or other disturbed areas are to remain in place for more than 14 days, they shall be seeded with Minnesota Department of Transportation Seed Mixture 22-111 at 100 lb/acre followed by covering with spray mulch. • A dumpster shall be placed on the site for prompt disposal of construction debris. These dumpsters shall be serviced regularly to prevent overflowing and blowing onto adjacent properties. Disposal of solid wastes from the site shall in accordance with Minnesota Pollution Control Agency requirements. • A separate container shall be placed for disposal of hazardous waste. Hazardous wastes shall be disposed of in accordance with MPCA requirements. • Concrete truck washout shall be in the plastic lined ditch and dispose of washings as solid waste. • Sediment control devices shall be regularly inspected and after major rainfall events and shall be cleaned and repaired as necessary to provide downstream protection. LEOEIVP EXISTING CONTOUR EXISTING SPOT LLEV,4TION PROPOSED CONTOUR PROPOSLIJ SPOT LLEYf1TION PRAINAGL' ARR0#r - FLOK SILT FLNCL/BIO ROLL ---980--- X 980.5 960 980.5 SF TRLL' RLr110DAL DATE REVISION DESCRIPTION 4/17/18 REMOVED PROP. DECK & ADDED DRIVE DIMENSIONS 7/9/18 SITE PLAN AND PROPOSED GRADING • Streets and other public ways shall be inspected daily and if litter or soils has been deposited it shall promptly be removed. • If necessary, vehicles, that have mud on their wheels, shall be cleaned before exiting the site in the rock entrance areas. • Moisture shall be applied to disturbed areas to control dust as needed. • Portable toilet facilities shall be placed on site for use by workers and shall be properly maintained. • If it becomes necessary to pump the excavation during construction, pump discharge shall be into the stockpile areas so that the double silt fence around these areas can filter the water before it leaves the site. • Temporary erosion control shall be installed no later than 14 days after the site is first disturbed and shall consist of broadcast seeding with Minnesota Department of Transportation Seed Mixture 22-111 at 100 lb/acre followed by covering with spray mulch. • Erosion control measures shown on the erosion control plan are the absolute minimum. The contractor shall install temporary earth dikes, sediment traps or basins and additional silt fencing as deemed necessary to control erosion. SITE WORK COMPLETION: • When final grading has been completed but before placement of seed or sod an "as built" survey shall be done per City of Orono requirements to insure that grading was properly done. • When any remedial grading has been completed, sod or seeding shall be completed including any erosion control blankets for steep areas. • When turf is established, silt fence and inlet protection and other erosion control devices shall be disposed of and adjacent streets, alleys and walks shall be cleaned as needed to deliver a site that is erosion resistant and clean. • Contractor shall maintain positive drainage of a minimum 2% slope away from proposed building. EXISTING HARDCOVER House 2,281 Sq. Ft. Driveway 435 Sq. Ft. Porch 183 Sq. Ft. Concrete Surfaces 458 Sq. Ft. Retaining Walls 64 Sq. Ft. Shed 85 Sq. Ft. TOTAL EXISTING HARDCOVER 3,506 Sq. Ft. AREA OF LOT 30,770 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 11.40 DRAWING ORIENTATION & SCALE N SCALE - 1" = 20' 0 20' 40' PROPOSED HARDCOVER House X 9775 4,071 Sq. Ft. Driveway X 975.1 1,869 Sq. Ft. Front Covered Porch 216 Sq. Ft. Front Walk 112 Sq. Ft. Rear Screen Porch 218 Sq. Ft. Rear Deck/Steps 193 Sq. Ft. East Conc. Apron 40 Sq. Ft. TOTAL PROPOSED HARDCOVER 6,719 Sq. Ft. AREA OF LOT 30,770 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 21.8% CLIENT NAME / JOB ADDRESS X 990,? X 9896 \ -990.0- --- \ X g89,9 990 - - _�_y \ I X 990.3 I I I \ - I 9890 !' 6" \ OC \ J I I PROPOSED ELEVA TIONS FIRST FLOOR (SUB -FLOOR) = 991.70 TOP OF FOUNDATION = 989.67 BASEMENT FLOOR = 980.97 GARAGE FLOOR = 989.20 12" »� l X 14" 1 988.7 \ 6" 9 4 0990. 991 1 0991 S�3 X 987,6 \i\ - - INSTALL ROCK CONSTRUCTION \ \ 12" _ 6" �\ ' ENTRANCE PER NOTES 1 0991.8 9915X \ V A 099 J , A \ ' X 985.5 1 v 0991.3 6" 987, 12 I \ \ \ \ \ 6" \� 993.4 ,' . i � �, 9 .1 � 14'� 0993.2 , 0991.690 4,% 9 .1 8� \ �9 �99 2, AA \ 14' 999\1 �O.�i \ 16' 9 O . i 6„ 6+��%•. VA X982,? �0 �14 994.1 �'::5 8 16�V \ 983. INSTALL SILT . o \ 12 12" \ Q FENCE/BIO ROLL \ \ \ \ / SETBACK- --- xs 12 .' „.fl npj1. 99� \\ \ \ 981.7 990.0 LINE (TYP) - - �. �9 p 10"9911 9 -9 \ \\ \ \ \ \ \ 1.30" \ ��� "8j �'' 8988.2 �RpPOSE 099030, / `18' ��`�`09�92 \ \ \ \ 85. I �� \ ' P \ lo- - 09 988.1 V 0� i 36" I � � afl� �\ 10u \ 8894 ^ �' 8�� \�+ � 9e I 9g6 .fl v IVES Y 939\ ,f �\ \ \ v\ o � 988. A, X 989.6 \ V A\ 10" 6 pR X 9896 X 989.7 979. 978 4 \ \ \ \ \ \ \\ 985 �� 7 Al9891 0 4E \ " \ 985 O `fly X1�.` INSTALL SIL T-- 9 4 0 989 ,' x 9 `6` , 491 //2 9 \ \ \ \ \ \ \ FENCE/BIO ROLL 18 ' 988.6 X X 74 V A \ �� 36 4 86"6' �� �� 87,1� \ \ \ � � \979,6-- v -982 -4�Oi 9d3 3 /X \� 9 \ \ ,09-79.7 \ _ 6"i' 6 8980.7 \ ' •�� „ 00 g �i 9 9-,g .6 i'\ X 978 A '9 89797 1' 6982.1 \ " S 0�� , 81 UJ \�974J\ \ \ \ ;�g,". \,c. \ _V) x 978, \Y( 968.7 \ \ l \ \ \ \ �wr978 1 �' 981.3 i 6" (y' 9 / �a�� 97 .2 \ \ 6,� o," 6" 1.9 `9!\PROPOSED ry o ti \ \ \ \ 9 _ Q 0 ei \0 ti \ \ \975/ \ \ �a980.4 80\ -98 da \ \ �`' \ \ E 9772 \ \ » ' X 9 0. �\ 01 01 v v vQ974� �_ �� DWELLING 4" 2 ' 4 INSTALL SIL T- \ V V A A FENCEABIO ROLL V - -_ \' s » 9 X 980.7 9 97 98 �980.2X, \ \ \ , �7. \X �979.3 SG' �� X 97 ,\ 9 �9 5e \ \ 976 4 \fes \ \ 3, C'S' h 0979.4 I 1 1 12" N .� '4„ / �•-S�/S,6 ,'� X 9794 + 1 N bb �� �l Lv v��� V v X 979,7 0 / 9 2 9781 I %�1 X 979.1 INSTALL SIL T-'( � FENCE/BIO ROLL I x 9794 9 r' 10" � ao1� 0978.6 f o sr 10'� ` 0979 \ / \ X 978,1 ANGIE HOPPING 95 SMITH A VENUE ORONO, MN Advance Surveying & Engineering, Co. 17917 Highway 7 Minnetonka, Minnesota 55345 Phone (952) 474-7964 Web: www.advsur.com ,79.2 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSION AL_E�GINEER UNDER THE LAWS OF THE STATE OF MINNES2TA. / /1 , APRIL 13, 2018 DATE DATE SURVEYED: JANUARY 29, 2018 I SHEET TITLE SURVEYED BY ADVANCED SURVEYING. & ENG., CO. DATE DRAFTED: APRIL 13, 2018 PROPOSED SURVEY DRAWING NUMBER 180158 JR SHEET SIZE 22 X 34 QUCET Ain S1 SHEET 1 OF 1 X 9775 I X 975.1 i 8.3 f�, X 9 7 6.4 @r975 2 01- X 976.9 X 97 2 9755 X 9752 00/ 0 765 t 9) `S2 J� 975.4 978.5 9 s.o 978, �7� ?'> 8 X977.4 ' 4- - 78.3`, `. C o� `rte • \ ,' - INSTALL SIL T ' FENCE/BIO ROLL DATE SURVEYED: JANUARY 29, 2018 I SHEET TITLE SURVEYED BY ADVANCED SURVEYING. & ENG., CO. DATE DRAFTED: APRIL 13, 2018 PROPOSED SURVEY DRAWING NUMBER 180158 JR SHEET SIZE 22 X 34 QUCET Ain S1 SHEET 1 OF 1 8'' FRIFZE I30APP UWFF' 50FFIT TONT �I,EVATION A5 SHOWN .00F Vl�Nr5 A5 FIFO 't7 ■ 111 111 ��� ��� 111 111 111 111 111 111 111 111 111 111 111 111 ••• ■■■ ■■■ ■■■ 111 111 111 111 i ■■■ ■■■ ■■■ ■■■ ■■Fi, ■■■ ■■■�n LEFT ELE VA TION SCALE: 1/8"- 1 ' 13OX our 6AL3LE5 6'' WITH L3FACK�TS UNPFFI 130ARn & 6ArT 51PIN6 BA CK ELE VA TION SCALE: 118"- f' FN -5U bORWR 3 30 X 30 5TA, 36" H�16K MlJ N6 WITH 4" MAX 5FAa 13FfmFN pICKFT5 RIGHT ELE VA TION SCALE: 1/9"= f' KCt' HOMF PF516N, INC, HA5 MAPS FVFRY FFFORT F0550TO f'ROVIPF A CORRECT 5FT OF WORKING Pl AWIN65, TNS CONTI'ZACTOPU NOME OWNER MU5T VFFIFY & CHECK ALL NOTE5, 17E1"AIL5, & bRAWINGS & NOTIFY KCF NOME 17�516N OF ANY ERROR5 OR OMISSIONS BEFORE CON5TRUC110N, KCF NOME 12E5I6N A55UM5 NO RE5FON51I311-I1E5 FOR 5TP.UCTURAL OR P1WN510NAL ERf?OR5 OR OMI5510N5, NO WARRANTI�5 EXI'RE55 OR IMPLIEb INCI,U12IN6 COMPLIANCE OF THI5 PLAN WITH API'LICAI3t� PUILnING COPF REQUIREMENT5 AP.E MAPEXCtI'T TH05E IN W2111NG 5I6NEP PY THE MAKER, KCP HOME DESIGN, INC. 7516 77TH STREET 952-474-4152 CHASKA, MN 55318 CELL: 612-419-7896 e mail: kcpdesignOq. com SCALE: 1/4"-1 ' MIN, 41, HIGH HOLI51� NUMI3�F'5 SUNNYBROOK CUSTOM HOMES. INC 6 750 BARBERRY LANE EDEN PRAIRIE, MN 55346 952-292-5555 CUI-TUF,�17 5rON� V�N�W ALUMINUM 50Fff MP FA5CIA \I 130APP5 AT R5 & AROUNb nOOI?5 �OW5 5'I -AF 51PING N12 F�I:IMMFI IOWN MA TT & ANGIE HOPPING MINNIE FF... 1�� UUU Mill gim M®RRIS 111111 HII III 017m I[,, I Fln li I'lls UUU i U U I I I Elm Mill m I Evil IN ME MENIM! I� II II � I U U I■I■I■I■I■I■I■I STREET ADDRESS DATE 95 SMITH AVENUE 3-14-18 kapdesign CITY, STATE REVISED ORONO, MN 4-17-18, 7-2-18,7-7- f 8 SHEET DEVELOPMENT SQ. FT. ORONO ORCHARDS ' OF [LOT PLAN NUMBER IBLOCK COUNTY: HENNEPIN D4953 MMIMMIMMIMMIMMI INN ME ME ME ME Mill NEI Will I low I Will I MIMI I Will I Will lullI_I�I�I�I�I�I�I�I, I■I■I■I■I■I■I■I KCt' HOMF PF516N, INC, HA5 MAPS FVFRY FFFORT F0550TO f'ROVIPF A CORRECT 5FT OF WORKING Pl AWIN65, TNS CONTI'ZACTOPU NOME OWNER MU5T VFFIFY & CHECK ALL NOTE5, 17E1"AIL5, & bRAWINGS & NOTIFY KCF NOME 17�516N OF ANY ERROR5 OR OMISSIONS BEFORE CON5TRUC110N, KCF NOME 12E5I6N A55UM5 NO RE5FON51I311-I1E5 FOR 5TP.UCTURAL OR P1WN510NAL ERf?OR5 OR OMI5510N5, NO WARRANTI�5 EXI'RE55 OR IMPLIEb INCI,U12IN6 COMPLIANCE OF THI5 PLAN WITH API'LICAI3t� PUILnING COPF REQUIREMENT5 AP.E MAPEXCtI'T TH05E IN W2111NG 5I6NEP PY THE MAKER, KCP HOME DESIGN, INC. 7516 77TH STREET 952-474-4152 CHASKA, MN 55318 CELL: 612-419-7896 e mail: kcpdesignOq. com SCALE: 1/4"-1 ' MIN, 41, HIGH HOLI51� NUMI3�F'5 SUNNYBROOK CUSTOM HOMES. INC 6 750 BARBERRY LANE EDEN PRAIRIE, MN 55346 952-292-5555 CUI-TUF,�17 5rON� V�N�W ALUMINUM 50Fff MP FA5CIA \I 130APP5 AT R5 & AROUNb nOOI?5 �OW5 5'I -AF 51PING N12 F�I:IMMFI IOWN MA TT & ANGIE HOPPING COPYRIGHT C 20 f 8 STREET ADDRESS DATE 95 SMITH AVENUE 3-14-18 kapdesign CITY, STATE REVISED ORONO, MN 4-17-18, 7-2-18,7-7- f 8 SHEET DEVELOPMENT SQ. FT. ORONO ORCHARDS ' OF [LOT PLAN NUMBER IBLOCK COUNTY: HENNEPIN D4953 122' IT 15' 8' 34' -6 � 23 � � 24 � )WN TO GFALT 7 I-V ld 3672 F 6072 5 ATIONA?Y ITbH 3672 P 6" MULL PEMW N W. 36" HFIGHT CLFAII, 5PAN LVL I3FAM FAILING WITH 4" VFFIEY WITH OW EP MAX 5PACF RFT FN PICKFTS GA5 K I NF LOCATION - MASTER Op X001? SCREEN BEDROOM PORCH 16' X 14'-2" 14'-8" x 14'—z" > B z '�' ,� � 28' -10" 5' -8" 1 - 3 I I -3 6'-2 DECK,ILI -Z loo op \� CFILING TPEX �-� OILING 8 X 14'-6' 12" HEIGHT AN WITH F COFFEFEI2 VAULT iT\ LIGHT r7ECKIN6 FAN WITH LIGHT S cv / W/ CFOWN MOLt71NG I TPEX S _ N & INbIPECT LIGHTING TP.USSES AROV� TPU55�5 A130VF PECKING 5' 7' -4' 24" O,C. @ 24" O.C. 40 5mor\F -4'--711 2' -9 4' -2 �' 2' TEAN50M ABOVE �� TPAN50M A30 GIPbEP TPU55�_ 6' PATIO [200P,6' PATIO BOOP T2H 5672 607 5TATIONAPY IfPH 3672 E IfPH 3672 6072 5 ATIONA2Y IfPH 3672 F - FFAMF TOP OF FPAMF TOP O ° ° ° ° 0 0 = 6" MULL RFTWI FN 6" MULL RFTWI FN NITI�H2648-3W WINDOW 6' 8" A,F,F. WINDOW 6'- " Aff. ITIIH2636 N e N - 60 nFSK HEAI�FP r7ETFCTOP 2 6 SMOKE n n,- 84" VANITY 7ETECTOF VAULSP 11' LA- I O' -I / 5 8 MUD TILT AWN4923-2W CQ Q x 11LF _ a IO -1 I/ 8 OILING 11 OILING � SFF- P.5 2 X 6 OILING HEIGHT 13'-10" X 9' _ 2� - - X 68 �rx SAN N 0 o �I I - I 16 6 84 3 -411 z — O 12' X 3' -6" ISl .,P „" NFIGNT b/ 5 O b TECTOF RFAM 64" RFNCN v� 2 VANITY FPAMP TOP OF WINnOWS 8' A.F.F. M� 55AG WATEF SPIGOT 2 -1 2 X 6 2� � W.I. C. o o — TILE TILS GREATH -II bW UP 1 _ X - p� o � 6' X 5' -6 " _ P� X 68 JIN'Al�'SWALK IC z IN SHOWI P _ _ - O— 1 1 �_OROOM �, v� �l 361' CooKfoP KITCHEN- x � oQ u N ® � f5'—B" X f7 VFNT TO '_ f 9 3 X 9 XI FX-FAN t� - _ 1 u p 1 L � TItL O 2 - OUT5t a N�AbFP 2 5TL, bP, — O v N W/ CLO5r1? > v_ 74" COFFEE RAP O _B117—` OVFNS O 0 IiA N _ O N LIN N �`' WIC MICI?OWAVF 2 z �a N I�' f2' X 6' 6lool 12'-L9 FFG 6' -6" -6" 3' -10" 3' -8" I �` — — �� _ _' 2 X 6 WA-L5 INSULATFn P-21 3 -8 N 3 5 f 2E OF IN5 ULAT� OILING MOKE 0 bFscroP ^` GARAGE , 3OAPT 5/ 8" TYPE X' GYP1 F-50 2 2 2 X 6 WA-L5 & OILING GA GE za' x za' = FOYER DINING 24 X 28 ' N FAbON ° 2 Q O° VPNT - N 36" HEIGHT FAILING 9' X 7' 14' X 12' WAS\9 4" FFINFOPC�b CONCPFI� SLAB Fe 5MOK > WITH 4" MAX 5PACE RFTFN PICKETS WE 12 HEIGHT PANTPY - ATTIC FOOM 12" HEIGHT 12FTECTOP op 4 - COFFFPFb VAULT �p � COFFFF, tP VAULT 20 11L� -1 2 N W/ CPOWN MOLPING TFU55E5 ABOVE W/ CPOWN MOLf71NG O LIGHTING `� O - C & INbIFECT @ 24" O n & INnIPPCT LIGHTING 12" HEIGHT � � 16' X 9' OVHI� \ OILING � N I -\0 COFFEPEb VAULT r c� L GNT FAN WITH Cai — 2EX-FAN W/ CFOWN MOLPING & IMPIPECT LIGHTING 5L Q)APJ50M OVF _ SL N N 6" MULL REI�VEFN _ N 112 2648 6'X 9' OVNn 2O-OF, — S //T\L 2' 2' 2' TBH 3072 6072 TATIONAPY IfPH 3072 loo 74 X 36N STUDY 2'-611 - BEDROOM POLL IN fFFX I 6 18' X 12'-4" 5HOWI P 12 X 121-6" — " p� bTCKING 8' 15 COVEREDC—--n�IN\---- I TF�NCH - —� I 1011 4'-6 PORCH N N GIPf7FP TPU55 28 X 6 �0 — _ ITnH 3672 P -3W N TPU55E5 A30VF 24" O,C, - ITL�H 3072-2W N 12 X 12 ROX 11?EATFb �'�� _ N I _ N LVL BEAM 411 MULL RFTWEFN COLUMN WITH 6 X 6 TFFATEb REAPING P05T IN5VF ITVH2648 LVL SEAM ITCH 3072 3672E 3072 00, 9'-611 400, 6' -61'' ' -91 8' 20' 4' 16' 4' 4' 16' q' olr ol 19' 6' 13' 8' 28' 24' 24' 122' MAEVIN INGJTY WIN12OW 5PFC5, V�PIFY MANUFACTUF�P WITH OWNrP PPAMP TOP OF WI NbOWS O' -I / 8" PLATE HEIGHT T-ll" A30VF PIN15Hr12 9'-1 I/8" MUb DOOM PLATT HN6Hr FLOOF5 UNLE55 NOMP OTNFPWI5F Fe IR S T FLOOR O PLAN INTFFIOF [200P,5TO Of SCALE; I/4"-1' 2820 50. FT. 8' HEIGHT PFV15EP: 7-7-18 UNLF55 NOSP OTHFPWI5F 5H��T 3 OF 5 PLAN NO. 24953 I 3 I ol 11bN2648 1�Mp�l?�12 G�A55 I?112G� / / / / \ 12112 51PE HIP \ p00F PITCH \\ \ MA,VIN IN6I?I9Y WINOW 5' C5, V�PIFY MANUFACTUf?�P, WITH OWNE12 8' -I I / 8" PI-AT�- HFIGHT SECOND l l )OR PLAN 5c&L :1/4''-1' 412 50, FT 1,�VI5F>; 1-1-18 5HFFT 4 OH 5 PI AN NO. 124953 \ VU55�5 M30V—F / 'pI N } — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — p112G� 12112 5M HIP 1?OOH PITCH FAL51� 120pW1' rpAM12 � A / 1 \ 3-30 X 3O 51"ATIONAFY N / \ WIWOW5 PAINT N5112F NQ)10 // � O� WIN120W5 OpAOU� — �RI N / 12112 HAN12 FFAW \ �� — (6) / / OF, T12U55F5 \ \ OVF? 8/ 12 p00F \\ // I -12 12 � 1 11?U55�5 AI30V� � I 3 I ol 11bN2648 1�Mp�l?�12 G�A55 I?112G� / / / / \ 12112 51PE HIP \ p00F PITCH \\ \ MA,VIN IN6I?I9Y WINOW 5' C5, V�PIFY MANUFACTUf?�P, WITH OWNE12 8' -I I / 8" PI-AT�- HFIGHT SECOND l l )OR PLAN 5c&L :1/4''-1' 412 50, FT 1,�VI5F>; 1-1-18 5HFFT 4 OH 5 PI AN NO. 124953 -71 15 _ 4' . 4' 011--oo/Ki — 2X45TX5@16110/C s I 4" CONC, CUL3 20 X,5 CONC, FTG. N I I EXERCISE I 12' x 12' 8'-5—" r( X PAIN )..( I2AIN - � N WATT 8" FOULER CONC, WALL O X O OLINEN N T I _F I-7 T I T F7 T- I F X 6 X 8 CONC, FTG — — — — — OL �� LAI -"7-: 42'' VANITY �Lx-rAN 77 v � v�� 11'-6" X 20' ON 5TOPA6E 51OCK b — 2-IrRH3660E _L L—t _L I _L L-1 1 L N — — — — — — — — — — — — — — — — — — — 6, 26 2� — I o EATE12 SEAM 15,'EATE12 3EAM TLEATER 3EAM O I 2 X 6 5TUI25 cl 16" O/ C I Q v_ 48 X 36 FLOOD 121?AIN 8" POULEI2 CONC `o 6" CONC, CUPO I D 2 X 6 5TU125 @ 16" O/ C F12N WALL 42" MIN, �O 42'' MIN. bEPTH 8" POULEI2 CONC, F 2 �� OILING 16 X 8 CONC, FTG I O 5CLEEN 3ETWEEN JOISTS & 12ECKIN6 r7EPTH N I FAN WITH 2" LIGI12 INSULATION L 10 �� LIGHr N - I > > A3oVE 16 X 8 CONC, FTG O 3 1/ 2'' CONCRETE 51_A3 BEDROOM I n N ° 16' X 11'-10" i O �J) Q I TO OUT5112E �o CANTER FLOOR A[3OVVE -7.. 1_3 61-7CJ /L -2 `I II -I PARON ' OUTSIRE L-10 0 I I 0 VENT nLOPPEb 3EAM� SUMP 2 X 10 TF? ATEn NAUP, •- - CANTER FLOOR TI?U55E5 INSULATE L-50 t%=C OP WITH FMA5HING 2`' 11112N26�} 2-3 1/ 2'' X 31/ 2" _'7 I GALVANIZEb LAG t301_-1`5 @ 16" O/ C CA2548- W A55 011--oo/Ki — 2X45TX5@16110/C s I 4" CONC, CUL3 20 X,5 CONC, FTG. N I I EXERCISE I 12' x 12' 31_1011 41 11 J 61-411 7.-0-7ii 1/7 0 P110NAL L 5U5EALEL ALONG COMMON 28 SHEETLOCK POLLATE 221 CEILING IN Y VAPOR DALLIER WALLS F,L f7001 UNFINI5HER AP.EA WITH CLOSER OPTIONAL I1\15ULATE FLOOR A30VE L-50 a POLY VAPOR 3APLIEL O I 21Z>� > r( X PAIN )..( I2AIN - � N WATT 8" FOULER CONC, WALL O X O OLINEN N 5PIGor WN ME CHANT CAL 0 o X 6 X 8 CONC, FTG — — — — — OL �� 42'' VANITY �Lx-rAN 77 v � v�� 11'-6" X 20' ON 5TOPA6E 51OCK b O O BATH BAR J N SA UNA 6, 26 2� 9' x 8'-6" o rn s' x 8'-6" 2 X 6 5TU3 WALL -- 48 X 36 FLOOD 121?AIN 8" POULEI2 CONC 5HOWEL POLY VAPOR 3AWZIFP, 2 X 6 5TU125 @ 16" O/ C F12N WALL 42" MIN, 8" POULEI2 CONC, WALL 31_1011 41 11 J 61-411 7.-0-7ii 1/7 0 P110NAL L 5U5EALEL ALONG COMMON 28 SHEETLOCK POLLATE 221 CEILING IN Y VAPOR DALLIER WALLS F,L f7001 UNFINI5HER AP.EA WITH CLOSER OPTIONAL I1\15ULATE FLOOR A30VE L-50 a POLY VAPOR 3APLIEL O I 21Z>� 25' CALOOP, TLU55E5 IN5ULATE L-50 21'-211 26 O 57' -611 36" X 36" X 12" CONC, PAR WITH P05T (TYPICAL) 22' 13' 6' PATIO TLAN5OM 2 X 6 5TUR5 @ 16" O/ C 6" CONC, CUI?3 42'' MIN. REPTH 8" POULER CONC, FRN 16 X 8 CONC, FTG 2" PGIR I1\15ULATION L-10 6" MULL 3 TWEEN ITbH 3648 6048 5 ATIONALY ITVH 3648 5TEP FOOTING A5 PEP, GLAt2E FAMILY ROOM 30' X 24' 2" 12' -II" HINGEI2 "300KSNELF OOP" 7 0 i C Q �l 8" POURER WALL C z 9' TOTAL HEIGHT 8 X 16 CONC FTG 2" L10R INSULATION OUT5I1:2F L-10 • y a CANTER FLOOR TLU55E5 I1\151LILATE L-50 2 X IO TLFATER NAILED " O WITH FLA5HING 2-3 I/ 2" X 1_51/ 2'' GALVANIZER UAG 3OLT5 _ O 36" X 36" X 12" @ 16" O/C GONG PAR WITH P05T (TYPICAL) TEFATER 3E : — — — — — — — — — — — — T-10 1. 20' 27' —10" 3' —102 " 24' > r( X PAIN )..( I2AIN - � N WATT 8" FOULER CONC, WALL O X 9' TOTAL HEIGHT N 5PIGor WN ME CHANT CAL 0 2'' LIGIR IN5ULA110N X 6 X 8 CONC, FTG — — — — — — — I 77 11'-6" X 20' ON 5TOPA6E 51OCK b J OF WALL5 & OILING 2 X 6 WALL — OPTIONAL 3 1/ 2" CONCRETE 51_A3 6" CONC, CUPS 2 X 6 5TU3 WALL I1\15ULATE L-21 - 8" POULEI2 CONC STORAGE POLY VAPOR 3AWZIFP, 2 X 6 5TU125 @ 16" O/ C F12N WALL 42" MIN, 8" POULEI2 CONC, WALL 6" CONC. CUL3 r7EPTH 24'-9" X W-10" 9' TOTAL HEIGHr 20 X 8 GONG. FTG, 16 X 8 CONC, FTG 8" FOUIIF12 WALL 3 1/ 2'' CONCRETE 51_A3 JG1INSULATION 9' TOTAL HEIGHT VERIFY HEATER LOCATION WITH 5UMP TO R15CHAPa 8 X 16 GONG, FTG OWNED TO OUT5112E 2'' 06212 I1\15ULATION CANTER FLOOR A[3OVVE PARON ' OUTSIRE L-10 0 VENT nLOPPEb 3EAM� SUMP L •- - CANTER FLOOR TI?U55E5 INSULATE L-50 � 25' CALOOP, TLU55E5 IN5ULATE L-50 21'-211 26 O 57' -611 36" X 36" X 12" CONC, PAR WITH P05T (TYPICAL) 22' 13' 6' PATIO TLAN5OM 2 X 6 5TUR5 @ 16" O/ C 6" CONC, CUI?3 42'' MIN. REPTH 8" POULER CONC, FRN 16 X 8 CONC, FTG 2" PGIR I1\15ULATION L-10 6" MULL 3 TWEEN ITbH 3648 6048 5 ATIONALY ITVH 3648 5TEP FOOTING A5 PEP, GLAt2E FAMILY ROOM 30' X 24' 2" 12' -II" HINGEI2 "300KSNELF OOP" 7 0 i C Q �l 8" POURER WALL C z 9' TOTAL HEIGHT 8 X 16 CONC FTG 2" L10R INSULATION OUT5I1:2F L-10 • y a CANTER FLOOR TLU55E5 I1\151LILATE L-50 2 X IO TLFATER NAILED " O WITH FLA5HING 2-3 I/ 2" X 1_51/ 2'' GALVANIZER UAG 3OLT5 _ O 36" X 36" X 12" @ 16" O/C GONG PAR WITH P05T (TYPICAL) TEFATER 3E : — — — — — — — — — — — — T-10 1. 20' 27' —10" 3' —102 " 24' 6" CONC, CUf?3 8" POULFI2 CONC WALL 9' TOTAL HT 2'' LIGII2 INSULATION 16 X 8 CONC, FTG 2X4FULOJT IN FINISHER ALEA5 " 61-51 Ko' 11011 UNEXCA VA TED 6" CONC, CUL3 8" POUI01E12 CONC F12N WALL 42'' MIN. 12EPTH 16 X 8 CONC, FTG O2" 3'-10111 61-511 M,0 •'I TAME TOP OF WINOIWS 8'-10" PLATE HEIGHT MAP.VIN INGLITY WINI20W SPECS. SCALE; I/ 4"-1' VERIFY MANUFACTURER WITH 1566 FiNI5NEl2 50, FT, OWNED MASONRY CONTP.ACTOL TO VERIFY ALL REVI5EI2; �-'-18 121MEN510N5 WITH FIRST FLOOR FLAMING SHEET 2 OF 5 bIMEN510N5 3EFOLE CONSTRUCTION PLAN No. 124953 143/4" Hr2X6510WALL 8" FOULER CONC, WALL 9' TOTAL HEIGHT 2'' LIGIR IN5ULA110N 6 X 8 CONC, FTG — — — — — — — 77 STORAGE 22'-8" X W–f0" 6" CONC, CUPS 2 X 6 5TU3 WALL - 8" POULEI2 CONC 6" CONC, CUPID F12N WALL 42" MIN, 8" POULEI2 CONC, WALL r7EPTH 9' TOTAL HEIGHr 16 X 8 CONC, FTG JG1INSULATION 1612 16 X 8 CONC, FTG CANTER FLOOR A[3OVVE 6" CONC, CUf?3 8" POULFI2 CONC WALL 9' TOTAL HT 2'' LIGII2 INSULATION 16 X 8 CONC, FTG 2X4FULOJT IN FINISHER ALEA5 " 61-51 Ko' 11011 UNEXCA VA TED 6" CONC, CUL3 8" POUI01E12 CONC F12N WALL 42'' MIN. 12EPTH 16 X 8 CONC, FTG O2" 3'-10111 61-511 M,0 •'I TAME TOP OF WINOIWS 8'-10" PLATE HEIGHT MAP.VIN INGLITY WINI20W SPECS. SCALE; I/ 4"-1' VERIFY MANUFACTURER WITH 1566 FiNI5NEl2 50, FT, OWNED MASONRY CONTP.ACTOL TO VERIFY ALL REVI5EI2; �-'-18 121MEN510N5 WITH FIRST FLOOR FLAMING SHEET 2 OF 5 bIMEN510N5 3EFOLE CONSTRUCTION PLAN No. 124953 `LASHING - OVFP R6I12 IN5ULATION 2X12P�TF,5@16''0/C 2X4OILIN6iJ0I5T5(9 16" O/C I'InGE 3FAM ATTIC DOOM TPU55�5 24" O/ C BA TH > BEDROOM 3/ 4" AMC DOOM T1?U55�5 2)00 J015T5 @ 24" O/ C @16'0/C �LusH MIFY HFUH "5 3f AM = = WITH A -MC BOOM V,,U55 MANUFAC1IJIF�? GARAGE II f C 6" CONC, CUI?3 8'' CONC FOUNnATON WALL 9' TOTAL HFIGHT 16 X 8 CONC, FTG '711 0I/.117 IA IGI II d -Tl /lr\ I IN 4 FFINI ORCFC CONIC 5LA3 BUILDING SECTION SCALE: 114"=I' 5HINGLF-5 15$* ROOFING rrLT 1/ 2'' 5HFATHIN6i ATTIC DOOM 115,'U55F5 c 2411 O/ C BLOWN IN5ULATION I?= 50 POLY VAPOR 13A2P1r�I? 5/ 8" GYP, 130A?i2 ROOF VENT5 A5 X0'12 BUILDING ,S'E C TION SCALE: 1/4"=1' 12 112 VFPIIFY 111�I611_r5 WITH ATTIC DOOM T.U55 MANUFACTIJP,�FF, GARAGE IN5ULATF_ CFILING P-50 IN5ULATF 2 X 6 WALL5 R-21 5/ 8" P,R, 5HEET1?OCK W&I-5 & CEILING Am , N 6" CONIC, CUPS 8" CONC FOUHPATlON WALL 42'' MIN. PFFTH 16 X 8 CONIC, FTG BUILDING SECTION 12'' FUR DOWN Tf?U551 5 FOR R-50 IN5ULATION SCALE: 114"=I' IN5ULATON LWFLF5; MIN, I'' AIR5PAC� ALUM 50rrIT & FA50A WITH CONT. VrNT5 I?00r FLA5HIN 12 �8 �U�CTIZCA, JUNCTION 12 3OX TO 3� FOUGHFP IN 8 IN T1-I� ATTIC NEAP. THS VENT PIPS For, P05513L� rUTUI?F PAN 5UPPLY A5 N�EP�P IN5UI,ATION LWFI_1�5; MIN. I'' AIF5PACE 2' L� 7NVWTPIKT03� \\\\\��� IN5ULATFP IN UNCOWITION�n 5PACE5 � 3/ �" T&G SU3�LOOR NAIL�b & GLU�b 22" FLOOD TFU55F5 @ 19,2" O/ C 5/ 8" GYP. 3OA?I2 6 MIL POLYFTHYL�N� 5H��TING, OV�RLAPP�b 12'' AT 5F-AM5 & `ITTl�n C1-05FLY AP.OUN ALL ff, WIRD, OR OT H- P. P�N�T ['ATION5, PLAat2 OVFP TNS AGGRFGATF PRIOR TO POURING T I 5LA3 3 1/ 2'' CONC, 51_A3 FLOOR I I 3-4" 21A, PVC VFNT PIPU I I IN51�1?T�P INTO THS A66FE6AT� UNPFF, THF 3A5FMrNT 5LA3 I OF UNPFF A CpAWL 5PAC�5 I I VAPOP, 3A?fJEIF, TO FUN VERTICALLY I I THROUGH THE 3UILPIN6 & TEFMINATF5 I I AT LEA5T 12" A30V� THF ROOF 5URFACF, ON FACH FLOOR IT 5HOULP 3� LA3FLFb "RAPON I I RrbUCTION 5Y5smll i I I I /� I I I i I I 'II 3-2 X 12 5TRI NGUR5 f7RAIN TILS VENT PIPS "T" - MIN. 4'' CLAN A66PFGATl� < 5MALL�R THAT 2'' nIA, 3UT LARGER THAN 1/ 4" 21AMFTFR> OR 4" OF 5ANP OVERLAIN WITH PFAINAGF MATERIAL UMPFP, ALL AP�A5 COVFF�12 3Y CONCR�TF 51-A35, BUILDING SECTION C SCALE: 1/4"=1' 5HINGLE;5 15#* ROOFING FF_LT 1/ 2'' 5Hr�ATHING TpU55F_5 @ 24" O/ C BLOWN IN5ULATI0N I?- 50 5/ 8" GYP, 130A P BRAIN TILS PAR OVER FFAME 6A3LE ON FOOF FPONT �LPVATION TRE;ATYP 2 X 6 51LL PLATS W/ 5F_ALE;P & 1/ 2" ANCHOR POLT5 @ 12" O/ C FLA5HIN6 OVER 2'' 06112 IN51JLATION �AI?OUNJ PRPIMFTrFR 8" POUFF112 CONCP�T� POUNnATION WALL 9' TOTAL HEIGHT 2'' PI6I12 INSULATION R-10 16 X 8 CONC, FTG U5FA3LF 5PACF UNPFF, 5TAIR5 TO HAVF FIFE 3LOCKIN6 A5 PEP COPS H,R, 5HE�VOCKEP CNLING IN UNPINI5FI7 AR�A5 STORAGE 3 1/ 2'' CONC 51-A3 FLOOP BUILDING SECTION SCALE: 1/4 "=1 ' VI51�b: 7-7-18 5HPRT 5 OH 5 PLAN NO, (74953 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY Curtis stated the applicants are planning to construct a new residence on the property. The grading plan involves the import of approximately 250 cubic yards of material with a total site disturbance of approximately 815 cubic yards. Grading and filling activities in excess of 500 cubic yards require a conditional use permit. The new home is designing to have an upper, main garage facing Smith as well as a lower garage to accommodate their desired number of vehicles on site. They are also requesting approval of a second driveway access onto Smith Avenue to access the lower garage. The Planning Commission held a public hearing, during which time there were neighbors present expressing concerns about the potential for the construction project to adversely impact their narrow street. Following the public and discussion, the Planning Commission voted 7-0 on a motion to approve the requested conditional use permit. The Planning Commission did not discuss or make a recommendation on the second driveway access request. After the public hearing, Staff discussed the neighborhood concerns with the applicants and asked them to consider proactive solutions, including parking restrictions and/or off-street parking during the duration of the project. The applicants have requested the City post the street "no parking" on one side of Smith Avenue in order to maintain an open roadway during the construction. Staff recommends approval of the conditional use permit. The Council tonight should direct Staff to draft a resolution regarding the conditional use permit and the second driveway request. Walsh noted the City does not receive a lot of second driveway requests and that it is not a given it will be approved. Curtis stated the grading plan does reflect the second driveway. Curtis indicated she and the City Engineer met with the property owner and discussed their grading plan and their request for the second driveway. Curtis stated she believes the second garage location is important to the property owners. In an attempt to maintain their location within the setbacks on the lot, the applicants' engineer did try to provide a grading plan to utilize one curb cut and get around the house but that he was not able to design anything that is more feasible. Rief noted the elevation drops ten feet in that area. Curtis stated the area is low and that they plan to hold up the fill to access the second driveway with a wall. Walsh asked how many residences are on the road. Curtis stated approximately five. Walsh stated the road is definitely a concern as far as access in and out and that he would like to hear how they can make it as safe as possible. Page 9 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued Angela Hopping, Applicant, stated the two driveways are important because they both have work vehicles that they would like to keep indoors. Hopping indicated her father recently passed away and her mother will be coming to live with them, resulting in an extra vehicle. Hopping stated they would like to store the vehicles indoors. In regards to parking during construction, the area is already low and the road elevation goes up. Hopping stated if parking is limited to one side of the road and also towards the northwestern side of the lot, a number of the construction vehicles would be able to park on the lot. Curtis displayed a picture of the area. Hopping indicated they will try to get as many vehicles on their lot as possible and also utilize the existing driveway as much as possible. The existing house will be removed and the new house will be built directly behind it. The existing garage floor and driveway area will be available for any materials being delivered and a little bit of parking. Crosby asked if there will be four parking spaces total in the garages. Hopping indicated there will four parking spaces as well as some extra space. Hopping stated the goal is to keep it hidden as much as possible. The third garage door, the man door, and the smaller garage door are going away. Dankey asked what the precedent is for the second driveway. Curtis noted there are a number of second driveways on private roads and that because this one is on a public street, it was brought before the City Council. Hopping indicated two houses to the east of them on Smith Avenue have two curb cuts and the very farthest one has two curb cuts. In addition, the residence on Lyman on the north side has two curb cuts. Hopping commented it is kind of a common occurrence in this neighborhood. TJ Bonnett, 40 and 45 Smith Avenue, stated they have had some issues with a previous project on the street. Bonnett stated he knows the issue is not about 60 Smith Avenue tonight, but that Jeremy Barnhart seems to be conflicted because when he has talked to him about parking, he was told that parking is a police issue, but earlier this evening when discussing Ivy Place the developer was told that all construction vehicles will be restricted to that property alone. Bonnett stated he was not even told about that option. Bonnett indicated he measured the street and it is 18 feet wide. If there is a pickup truck parked on the side of the road and it sticks out six feet, a fire truck would not be able to get through if someone is parked on the other side of the street, which will happen. Bonnett stated their concern is the safety of their kids and that they do not feel they should be inconvenienced by grumpy contractors who have the attitude that they should not have to move their trucks. Bonnet noted vehicles with trailers parked directly behind his driveway and the police said they do not want to tow vehicles. Bonnett state at 60 Smith they Page 10 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued took a mile of rope during their project and did whatever they want. Bonnett questioned whether it is a City issue or a police issue on the parking, but that it is definitely an issue for him because he lives at the end of the street. Bonnett stated the other issue he experienced was his driveway at 45 Smith was ruined by a concrete driver turning around in their driveway. Bonnett indicated he had to sue the developer and resident in order for action to take place and that the judge asked why the City is not doing anything. The judge's recommendation was to sit down and talk to the City, which he did. Bonnett noted Wayzata's streets are clean at the end of the day and that the roads are maneuverable. Bonnett commented there will be a lot of angry residents if something is not done. Bonnett stated as it relates to the curb cut issue, he does not believe 45 Smith needs two curb cuts and that there should not be two curb cuts on a tiny lot. Bonnett stated if the applicants want multiple vehicles on a site, they might need to buy a bigger lot. Walsh asked if a better solution for the neighborhood would be to keep all construction vehicles on site. Bonnett stated if that was the case, the City would not hear from him again and that in his view there is a workable solution. Bonnett stated he wants people to be able to build a new house and that he welcomes them into the neighborhood but that they were burned on the other project. Bonnett indicated he bothered Jeremy to help get the road cleaned up so he could get home at night but he did not want to deal with it. At the end of it, the police told the construction workers to park on the lot for the rest of the project. Bonnett stated he would only call when he was unable to get home. Walsh noted the City Council had similar discussions on Fox Street and that on Ivy Place the contractor was required to keep all construction vehicles on site. Walsh asked how big the lot is. Hopping indicated it is three-quarters of an acre. Crosby asked if it would be more workable to confine the parking to one side. Bonnett stated they attempted that with 60 Smith project and it did not work. Rief stated they are dealing with this in Casco Point and that they hired someone specifically to handle parking on the weekends. Rief stated the City is doing some active enforcement and that they have been given a rundown of problems areas. Rief indicated the City can do the same here and that they are actively seeking solutions because the City is aware the roads are narrow and that there have been problems in the past. Crosby stated in his view, if the City's laws are enforced, the issues will stop. Dankey noted some of the larger vehicles cannot park on the driveway. Page 11 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued Crosby stated the property owners seem to be cognizant of the issue and have indicated they can accommodate as many of the vehicles as possible. Bonnett stated if you type in 6 Smith on Google, it leads them to their street and they get 45 vehicles that go down to the end of the road and there is no place to turn around, so they do it at 45 Smith. Bonnett stated he has young children and that it is a concern. Walsh stated the City needs to set boundaries and make sure they are being complied with. Ryan Blackwell, 80 Smith Avenue, stated his biggest concern is the parking, and aside from the conversation where everyone has agreed that something has to be done, another issue is cars turning around. Blackwell stated he would like to know who is going to post the signs and how will it be enforced. As of now, everyone's lawn service turns around in TJ's driveway or his and that he had to replace his lawn this spring. Blackwell stated it is great everyone has agreed there is a parking and traffic issue but that his question is how it is going to be enforced. Rief noted the City issues special event permits periodically and they can issue no parking for a certain area. Rief stated the City can do something through the police department. Blackwell noted they have had many conversations about it, but when the project happened, there were no solutions. Walsh stated the City has more tools now and that they are more cognitive of it. From a turnaround perspective, Walsh stated TJ Bonnett had a great idea about putting in a cul-de-sac at the end of the road, which is probably a more long-term solution. Walsh stated he is not sure if there are any short-term solutions. Blackwell requested the applicants relay to the contractors that the residents' driveways are not to be used to turn around. Blackwell stated he also has young children and he will not negotiate on that. Matthew Hopping, Applicant, stated their lower driveway can have Class 5 added to it and people told to only back up and turn around in that driveway. Walsh stated the City cannot stop bad behavior, but they can try to preempt it as much as possible. Matthew Hopping reiterated he would be willing to add Class 5 to the driveway and make a temporary lane for cars to back in as well as let the contractors know that absolutely no one is to turn around in someone's driveway. Hopping stated he understands that big trucks can ruin someone's driveway and that he is willing to post signs if they have to and also have their excavator clear off an area where vehicles can park. Hopping stated they will do whatever they can to ensure there are no issues with traffic. Hopping stated they were also told the road had to be cleaned up every night, and if any trailers are left overnight, they will be on that driveway. Hopping stated they will try to make the project go as quickly and as smoothly as possible. Page 12 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued Dankey suggested he provide the neighbors with his phone number so they can call him in the event there are problems. Crosby stated the City will also make sure the parking laws are enforced. Blackwell stated it appears from the street to the front of the house that there is about a 3 -foot drop in elevation. Blackwell asked if that is staying intact. Matthew Hopping indicated the fill is going where the existing home is and there will be a retaining wall from the edge of the driveway. Angela Hopping stated the main fill will be filling in the existing garage to bring the garage up so they can drive into the main part of the house. Hopping indicated it will be more of smooth transition to the road. Blackwell stated he understands the structure is being moved back and asked whether the berm will be raised. Curtis stated the top of the foundation is 989'. The existing elevation is 982' and 989' will be the top elevation of the garage floor. Hopping stated a lot of the grading has to do with runoff. Blackwell stated at 60 Smith there was not to be any grading, which was not the case, and that he now has 3 -foot berm because they altered the grade. Blackwell stated he has a concern if the grade of the berm goes up. Angela Hopping noted the berm is being reduced. TJ Bonnett asked if the vegetation will be removed. Angela Hopping indicated the area will be landscaped. Walsh asked if the City has an at grade elevation. Curtis indicated they measure from existing. Walsh stated they cannot change the existing elevation. TJ Bonnett asked how high the existing structure is compared to the new home. Curtis indicated she does not know how high the existing structure is. Hopping stated they did not have to take elevations of the existing home. Page 13 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued Curtis indicated the legal height of the new home is being measured from the existing grade. The elevation out in the street is 985', it will be 989' at the top of the driveway, and the first floor elevation is 991'. Walsh stated the applicants are allowed to go up to 30 feet with the new structure. Blackwell stated his concern was in terms of raising the overall grade and that he does not want to see that happen. Blackwell commented it sounds like that is not the case here and that the dirt being brought in is to fill in the area where the existing house is. Angela Hopping noted they are not able to build in the exact same location as the existing house due to the setbacks. Hopping stated simply because they have work vehicles, that does not mean that they are running a business out of their home. Hopping indicated they work for a construction company and she drives a small pickup and her husband drives a van. Hopping reiterated they are not running a business out of their home and that they work out of Little Canada. Hopping indicated they have already contacted their demolition guy to sweep the streets every day and that they are all on the same page about what needs to be done. Hopping stated she will definitely talk to all of the contractors and advise them about not going down to the end of Smith and staying off the neighbor's yard. Hopping noted their lot, as compared to 60 Smith, looks over twice as long and that they have a lot more area for parking vehicles. Hopping stated they are not the people that built on 60 Smith and that they are totally cognizant of making everyone happy. Hopping stated they picked the neighborhood because it is quiet and that building a home is a temporary issue and they will try to make it as easy as possible for the neighbors. TJ Bonnett commented one of the concern is having six vehicles on the property. Angela Hopping stated they are not running a business out of their house and that they have company owned vehicles as well as their own personal vehicles. Walsh stated the parking can be ferreted out but that the biggest hang-up he has is having six garage doors. Walsh stated the City is not used to having two driveway cuts and that this is a small lot. Walsh noted there were a lot of homes built in the 1950s and 1960s where they have horseshoe driveways. Seals asked what the Planning Commission recommended about the second driveway access. Crosby stated they did not address that issue. Curtis noted it is not in the zoning code and would not be an item for the Planning Commission. Page 14 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued Crosby stated he does not have a problem with the second driveway since there is not a hardcover issue and that they are helping out the mother. Crosby commented they are probably trying to plan for the future, and since there is not a hardcover issue and the garage is partially hidden by the house, he does not have a problem with it. Dankey commented she is a little torn on this application because the City does not want everyone to have two driveway accesses. Dankey stated there appears to be some runoff from the corner of the property, and the more you build up the wall for a second driveway, the more likely you are to create erosion onto the road. Seals stated she is not a fan of a second driveway. Crosby stated it is not whether the Council personally likes it or not but whether it fits within the neighborhood and the criteria. Crosby noted Staff is okay with the proposal. Walsh asked whether Staff has even made a recommendation on it. Curtis stated the City Engineer identified it as an issue that the Council should weigh in on. Seals stated no one with Staff is saying yes or no and that they have referred it to the City Council for a decision. Walsh noted there was a property owner on Fox Hill that wanted entrances on both sides and he did not think that was appropriate, but he was outvoted on that. Rief stated this could be considered a practical difficulty given the terrain. Walsh commented a practical difficulty can also be created by the way it is designed and that one side of the lot is more sloping. Rief asked whether the Council needs more information in order to make a decision. Walsh stated it is more a matter of the Council making a decision on whether the two curb cuts fit into the neighborhood. Crosby asked what the hardcover percentage is with a second driveway. Curtis indicated they are exempt. Dankey asked why they are exempt. Curtis indicated it is because they are not in a hardcover zone in the shoreland. Walsh stated the City can enforce the parking but that he is not in favor of the second driveway. Walsh stated he would like the applicants to redesign and have one driveway. Page 15 of 20 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 11, 2018 7:00 o'clock p.m. 15. LA18-40 MATTHEW AND ANGELA HOPPING, 95 SMITH AVENUE, CONDITIONAL USE PERMIT AND SECOND DRIVEWAY — Continued Seals commented she feels the same way. Dankey stated she is torn because the applicants are trying to be respectful and have a place to put their vehicles indoors. Seals noted they are not saying they cannot have the two garages but rather they cannot have two access points. Crosby asked why Staff did not make a recommendation on the second driveway. Curtis stated there are standards in the code for a second driveway access on residential properties, and it states one driveway approach shall be allowed from up to two single -residential parcels and to the same road provided appropriate easements are in place. Parcels having frontage on more than one public road shall be allowed a driveway approach to a public road. Curtis stated the code does not specifically say you can or cannot have two driveways. Dankey commented if this was a large lot, she would probably feel different about it. Seals moved, Crosby seconded, Application No. LA1840, Matthew and Angela Hopping, 95 Smith Avenue, to direct Staff to draft an approval resolution for the conditional use permit, subject to parking being restricted on one side of the street, with construction vehicles being kept on the property as much as possible, and with notice being given to all the contractors regarding the parking and turnaround; and to deny the second driveway access. Schutt asked whether those would be additional conditions to the conditional use permit. Walsh indicated they would be. VOTE: Ayes 4, Nays 0. 16. LA18-41 CITY OF ORONO TEXT AMENDMENT: GATE OPACITY — ORDINANCE NO. 209 THIRD SERIES Curtis stated this application is regarding a change to the regulations for driveway entrance gates. Gates at driveways are permitted but must meet certain standards, including a 5 -foot setback from all property lines when associated with entrance monuments. Gates and entrance monuments are permitted up to eight feet in height. Fences are allowed up to 42 inches in height adjacent to the street except in yards abutting a county highway on a lakeshore lot, where the maximum height is six feet. Fences may be privacy in nature or 100 percent opaque. In addition, there is a proposed formatting modification regarding gates in locations where entrance monuments do not exist. In these instances, gates would not be permitted to extend higher than the permitted fence. Page 16 of 20 A el �4kESH0 12 June 2018 Matthew & Angela Hopping 95 Smith Ave Wayzata, MN 55391 CITY OF ORONO Street Address' Mailing Address: Telephone (952) 249-4600 2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616 Orono, MN 55356 Crystal Bay, MN 55323 www.6.orono.mn.us SUBJECT: 60 -Day Extension / Application Review Timing Zoning Application #LA18-000040 Sent via Email: ahopping@live.com On April 17th, the City of Orono received your application for a conditional use permit for property at 95 Smith Avenue; the 60 -day review timing would expire on June 16th. However, due to plan modifications and meeting timing, the City hereby notifies you that it is extending the time period for City action under Minn. Stat. § 15.99, subd. 3(f). This is a routine extension. The review time period is now hereby extended until August 15, 2018. Please contact me with any questions at 952.249.4627 or mcurtis@ci.orono.mn.us. Sincerely, CITYOF ORONO9 Melanie Curtis Planner AGENDA ITEM Item No.: 13 Date: July 23, 2018 Item Description: LAI 8-000055, 2709 Walters Port Lane, Paul Vogstrom o/b/o William & Sue Dunkley, Sketch Plan Presenter: Melanie Curtis Agenda Planning Report Planner Section: 1. Purpose. The applicant is requesting comments via the sketch plan process for a proposed plan to subdivide one new lot including an average lakeshore setback variance. 2. MN§15.99 Application Deadline. Not Applicable Background. The Council reviewed a sketch plan at the June l It' meeting and directed the applicants to make changes and return for another review. The Minutes of that meeting are attached. The owners continue to propose platting a new lakeshore lot between their Walters Port home and the Hueler property at 2715 Pence. Because the single property as it exists today results from the recent combination of 2709 Walters Port Land and 2710 Pence Lane, a subdivision rather than a lot line rearrangement is necessary. Their plans show creation of a new 1+ acre lot east of the Dunkley home which appears to generally comply with the zoning and subdivision regulations. They propose to meet the "road frontage" connection requirement for Lot 2 with a 20 foot connection to Walter's Port Lane, access will remain over the private Pence Lane driveway for Lot 2. Lot 1 (the Dunkleys' home) will continue to access via Walter's Port as they historically have done. No connection to Pence Lane for Lot 1 is proposed (existing connection to be removed). Lot 2 continues to reflect the need for a significant average lakeshore setback variance. The applicant will be requesting approval of an average lakeshore setback variance as part of the forthcoming formal Plat application. A newly created lot must demonstrate a conforming building envelope; the conforming building envelope is illustrated by staff in Exhibit B. COUNCIL ACTION REQUESTED Council should provide clear direction to the applicant. As a sketch plan review, any comments or suggestions to the applicant are non-binding but should be extremely helpful as the applicant moves forward to prepare their formal application for review by the Planning Commission in September. Exhibits Exhibit A. Revised Preliminary Plat Exhibit B. Lot 2 - Buildable Area Exhibit (by Staff) Exhibit C. Council Minutes 06/25/18 References 1. #17-3945 Sketch Plan: Planning Commission (07/17/17) and City Council (08/14/17) 2. #17-3947/70/71 Variance: Planning Commission (10/16/17) Prepared By: MOO Reviewed By: J. Barnhart Approved By: _SbV 00 N N N 89027'00" W 16. NtK _ 03`l'�� I � C II r I M I ( RET WALLS`' (STEPS M I n o I DECK V f' (F), O \\U) " i WOOD \ I 'Olp" \ OA WOOD CPO PROPOSED SKETCH PLAN FOR WILLIAM DUNKLEY IN CARMAN BAY HEIGHTS HENNEPIN COUNTY, MINNESOTA 2 301 � N 8905922" W 175.54 S� OUTLOT A PROPOSED LOT AREA 0.80 AC. +- / 30" ASH / I 16" ASH I 22"ASH \\\ 16" ASH \\ N \\ 16"ASH i W \ 22" ASH Q t 18" ASH � o � \O 24" ASH 18" MAPLE / Z' 10" MAPLE \18"ASH SHED \ 16" OAK ` 18" OAK 1 MAPLE — 2 H 16" OAK Book \ 18" OAK 10" MAPLE \ N 18" OAK PROP SED \ \ 18" ASH LOT LIN S \\ 00�26"Jo1APLE (6 ` 24" ASH ASH \ 30AILE LID \ \ 28" MAPLE I \ 28" MAPL \ \ TREE \ �• \ \ \ ( \ X Lu \ \\ w \\ \\ \ % L0 \\ M o WETLAND % ! / // z / I — 22"ASH //40 TTO OT / 20" MAPLE 36" MAPLE )V 67 02 / / �� / / / 0 36" MAPLE —4 w% L/TEA_-- � 12" ELM _.- — \ '43" W 139.68 --- �a� 10"MAPLE S 83°35 \ / /' 12"MAPLE �\O i-�\ / EXISTING DRIVE RET WALLS — — / k+� 12" MAPL� 8 i P E / 0' (D) (I-) 15"MAPLE 8"MAPLE�I�----- 22" OAK 1 MAPLE I ~ nnnPLE I 36"K � / � 20" OAK � 22" OAK WALK / ��' - \\BF�Noo tI / / — / LO �jO��A ..(C) O °SED 12"M LE / 14"MAPLE !\ �FO7`�Sl_'._.- A YO' y STOOP DRIVE 30"OAK m ( M / 14/,MAPLE 40" ELM \ 3 .,, K ` o O (B) �� R ;I / 1 � oo � (A) Gcs�, STOOP) I :' I GEN PAD (Q) LOT 2 \ \\ (K) / 18" MARACK _' PROPOSED LOT AREA \ �\ STOOP 2" ( B wooD (G) ( oL OAK ta" oAK iI a 1.47 AC. 12" MAPLE +- M) t� 4W O / I I 48" OAK \ \ \ / PROPOSE o / I:'' ° + z8"oAK b� ADDITION m / 05�� II Ix 28" OAK B\ / \ --T — ^ ��, / pQ\0 .SII\ E(pC�`K ' \ L \ 7�s Q�t�� II 4" MAPL STEPIS \ 3X36" \ POOL \ " // I co sO 36 SSWOOD / �gASSW OD\ AREA / I co I S 88054'17" E 146.30 Q \�\ (P> co oo s 12\ 12IY�40"OAK I CV 28 K 42" SSWOOD / \1 \\ i0 \ I co I �O �AASSWOOD / I Lu "OAK 24" OAK I O \ \ I14., OAK P \ SED \ I HOUSE ' I �I �14"OAK t �TEPS '�� PLE EXISTING HOUSE `1TegC�T�\ / \ #2715 x'.' p \ 42" W tOW \\CEDA o3 -'• _ " ` ISP CE MAPLE ©_ 140.00 // _ _: 22" OAK I-MA 16" OAK 22" OAK 8" MAPLE \\ \ 10"ASH 'POLE) \ \------------ 20"TAMARACK 74 ----- \\\�"TREE r \\1�2TREE 182 LEGAL DESCRIPTIONS OF PREMESIS: LOT 1, BLOCK 1 CARMAN BAY HEIGHTS LOT 4, BLOCK 3, WALTERS POINT ---- : Denotes existing countour This sketch plan intends to show the locations of the above described boundaries, existing buildings, retaining walls, drives, topography, proposed house, proposed addition, and a proposed lot line rearrangement. It does not purport to show any other improvements or encroachments. REVISIONS ESIGNE I hereby certify that this plan, specification, or report DATE REMARKS was prepared by me or under my direct supervision DRAWN and that I am a duly Licensed Land Surveyor under 7-18-18 REVISED DRIVE the laws of the State of Minnesota. ID DATE �"P"/�' MINN. LICENSE NUMBER !27 NOTE: TOPOGRAPHY, EXISTING AND PROPOSED BUILDINGS TAKEN FROM SURVEY BY CARDARELLE DATED 3-18-18. DATE 7-16-18 SCALE 1 "=40' JOB NO. 18-221 HEET OF SHEETS SCALE IN FEET GRONBERG & ASSOCIATES, INC. CIVIL ENGINEERS, LAND SURVEYORS, LAND PLANNERS 445 N. WILLOW DRIVE LONG LAKE, MN 55356 PHONE: 952-473-4141 FAX: 952-473-4435 9 70 Z? b 5 ' ® PROP) ® LOT LB \ 18" ASH 0 9p i (6 24" ASH 20" ASH ® i \ N, as" MAPLE o TREE \\\\ \\\ \\ \ WETLAND % / I 22" ASH /'4(r fnn0 Opp,/ 20" MAPLE TA �PR- POSED SEA \ \ ? to• MAPLE g a3°3543� W 139.68 — / — 12" MAPLE RET WALLS _ — - EXISTING DRIVE/L) 15" MAPLE W MAPLE __._. ____ � —. � ? �(1 ) ` ——,. -- .� ,.W—MAPLE I 38" OAK WALKOSED 1a" MAPLE \ 9F FyO�i'i , S) ' ROP 12" \\ Q•i�`..... ��� OP // D � e 14" AAPLE 4W ELM 1 \ STOOP I / EN PAD (�) / CK STOOP (K) OAK 18" � 1a" OAK / PRO OSE L\ ADDITION o 411 3X38' ..M 2"!SWOOD % �1 I I \ it 1 II I 11 I (I) 1 STEPS �1 r� (N) \ POOL AREA 9� s 11 c') Do OAK Or I W X". - �, \ ^ cr CE 140 00 v .... _ gn%tA__ \ \ \ \1�7EE 0 W s 42" V�P-LOW /. 1 i 20" OAK 1 11 V OAK 0) LOT 2 L 1.47 AC. +- J 48" OAK 4 ku MAPLE I 22" OAK ® S 68054'17" E 145.30 EXISTING HOUSE #2715 20" TAMARACK —' ----- Y T— — 7$0 'SII a z w \ ^ cr CE 140 00 v .... _ \ 22' 6AK 16" OAK \' 10" ASH 22" OAK \4'-r MH ;� yy \-"a`OAKC4 \ \1�7EE 0 W s 42" V�P-LOW /. 1 i 20" OAK 1 11 V OAK 0) LOT 2 L 1.47 AC. +- J 48" OAK 4 ku MAPLE I 22" OAK ® S 68054'17" E 145.30 EXISTING HOUSE #2715 20" TAMARACK —' ----- Y T— — 7$0 'SII a z w MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2018 7:00 o'clock p.m. 14. LA18-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN Paul Vogstrom, Applicant, was present. Curtis stated the owners are requesting input on a sketch plan proposing to create a new lakeshore lot between their Walters Port home and the Hueler property at 2715 Pence. Because the property as it exists today results from the recent combination of 2709 Walters Port Land and the recently acquired 2710 Pence Lane property, a subdivision rather than a lot line rearrangement is necessary. This application was discussed last week at the Planning Commission meeting. As proposed, there are a number of unresolved issues, some of which result in nonconformities and the need for variances. The following is a summary of the issues: A. The existing private driveway is conforming as it serves only two homes. The addition of a third lot/home served triggers the Code requirement for a 24 -foot wide, private road within a platted 50 -foot outlot, with a 100 -foot cul-de-sac. The applicant is showing a private driveway with two gates and an emergency access connection to Walters Port Lane for police, fire, and ambulance access. This driveway does not meet Code standards to add a third lot. B. Without creation of a platted outlot for a private road, proposed Lot 2 will be a second back lot, where the Code allows for a maximum of one lot to be a back lot. In addition, Lot 2 as shown 14. LA18-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued does not meet back lot standards in regards to meeting 150 percent of the district area and setback requirements. The lot is shown as 1.0 acre and 140 feet wide. C. Lot 2 shows a building envelope which encroaches significantly into the average lakeshore setback. The "grandfather" status of the previous Haberman home is no longer relevant as the properties have been combined into one. A newly created lot must demonstrate a conforming building envelope. The Planning Commission reviewed this sketch plan at their June meeting and comments were received. The Commission provided feedback to the applicant and the applicant has provided a plan that responds to some of the direction given. This plan has not been fully reviewed by Staff and additional comments were received this weekend and earlier today and should be entered into the record. Copies of those comments have been provided to the City Council. Many of Staff's comments are consistent with the applicant's previous sketch plan application reviewed by the Council in August of 2017. Feedback by the fire chief and police chief should be incorporated into their preliminary plat application. The following written comments were received: Elizabeth Reese -Marton: "Hi, Sue. I'd like to address my two concerns: water and turnaround area for WP. (1) In the past the Nelson -Crosby property was the lowest point on the lawn by the lagoon. Nelson regraded and one of the three next owners also raised it and now my property by the lagoon and my lawn is the low point. I'm not happy about it, as a severe rain can flood parts of it. I know your landscaper is trying to protect further flooding for the Crosbys and that is a big concern, but I also don't want more water shifted to my yard. Please talk to your landscaper and get assurances that any runoff will not be in the Reese -Marton yard. I'm sure it can be worked out. (2) I'm also concerned that the turnaround area for trucks on Walters Port is not adequate. As you know, I'm disappointed that you're leaving Walters Port. It's always been my thought that Walters Port and Pence should become one, but guess it's too late now. I'm happy for you and Bill as you have worked together with us on your plans and dreams, but it also means a lot of changes for all of us. I hope it all turns out well for the two of you and for us (your neighbors). Good luck!" Patricia A. Morris, 2697 Kelly Avenue: "Melanie, please pass this to the Council. I am having a very hard time understanding why variances were granted in the first place to build an addition onto a home that was already out of character for this neighborhood. Where was the hardship for this? Now they want to split off a non -conforming lot to build another 7,000 square foot home that will require numerous variances? Any encroach the sightlines of the neighboring property? Again, what hardship does this present? They were told that this would be a problem when they combined their property with the 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Haberman property but that did not seem to deter them. It has always been my understanding that any new build had to conform to City Code. I do remember a few years back when one of my clients requested eight additional feet so they would not have to look at an illegal fireplace on the neighbor's property. They were told in no uncertain terms that the answer was no and Orono will never grant a variance to build anything in the 0-75. Dunkleys' property is already too close to the lake and so is the addition. So this must mean that now anyone can get a variance to do whatever they want in Orono? Dunkleys' property is directly in my sightline and I certainly do not want another structure when their home is already too large for this neighborhood." Bill and Sandra J. Keegan, 2707 Walters Port Lane: "Dear Melanie Curtis. We are in favor of most of the pond/wetland improvements that were proposed at the neighborhood meeting this past June 13t1i. There wasn't very much discussion on the Lot 2 split other than right now access would be on Walters Port Lane with hopefully switching that to Pence in the future. Our concerns have to do with drainage into our property. Since the rebuilt 10 years ago of the Dunkley property, we have had washout from their driveway into our property on the south side and also down our driveway. Our concern is that extending Walters Port Lane to access proposed Lot 2 would cause further runoff down Walters Port Lane as it is a hill and there will be increased hardcover. On the proposal there is a berm where there are presently pavers on the road. The landscaper indicated this might help divert the water away from our property but pavers would need to be removed. Sue Dunkley indicated she did not want to remove any pavers. We are also getting runoff behind our garage and don't think the berm would solve this issue. We would like to see this remedied as soon as possible. This project has changed the character of the neighborhood. It is much closer to us than we thought it would be and does surround our home. We understand that this is the Dunkleys dream so we have tried to be good neighbors. Unfortunately we are unable to come to the Council meeting tonight. Any questions, please call. Thanks for your time." Janice Berg: "Melanie, as someone who has served on the Planning Commission for many years, I find the above - referenced application very troubling. The request for variances and exceptions regarding building site, average lakeshore setback, creation of back lots and driveway access require the City to make many exceptions to City Code. 1. I see no hardship as the owner created this situation when they combined the two lots into one to build a large addition on their existing home. 2. Tearing down a home, City looks to make the new lot conforming to Code. 3. Three homes on a private driveway has been discouraged. 4. Creation of back lots has always been done not to create nonconforming properties. 14. LA18-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued 5. This property should not be considered a point but the natural shoreline of the lake. With this request I think the City needs to consider the setting of precedents that ultimately could cause more requests for this type of application, requesting more exceptions to our City Code. I respectfully submit my thoughts on this application. Thanks." Curtis stated the City Council should discuss the issues outlined in Staff report and provide direction to the applicant. Paul Vogstrom, Applicant, stated they received some great feedback last week at the Planning Commission and that they are looking for feedback on the average setback, emergency access, and a new outlot on Pence. Vogstrom indicated they are open to turning the private drive into an outlot and that currently they are proposing that Walters Port go straight through. Vogstrom indicated he did talk to Melanie Curtis briefly today about having Walters Port be the outlot to service Lot 2, which the City Council may want to comment on, or another option would be to have the outlot off Pence and eliminate the back lot variance. Vogstrom stated they will be working with the surveyor and engineer over the next few weeks to resolve some of those issues. Vogstrom stated since the lot has been combined, it is somewhat irrelevant where the old home used to be, and that they have pushed the proposed house back so the view from the Hueler's is not obstructed. Vogstrom indicated he did provide some pictures today to Staff. Curtis displayed aerial photographs of the area. Vogstrom indicated the first photograph shows the house before it was removed. Vogstrom stated it does not make sense to have a home sitting in front of everyone else but that is kind of how this lot is shaped. Vogstrom noted the second photograph shows the heavily wooded area and the new Lot 2. Vogstrom stated the green line depicts where the old home was and that they are proposing the new home for Lot 2 to be 17 feet back from there its closest point. The new home then goes back further as it angles off to the west. Vogstrom noted the view from one window in the Hueler's home would be obstructed by the new home. Crosby asked if the home will be within the 75 -foot setback. Vogstrom indicated it will meet the 75 -foot setback but that the average lakeshore setback will cut through the house. Greg and Kelly Hueler, Pence Lane. Kelly Hueler, 2715 Pence Lane, stated they are the neighbors directly impacted by the proposal and that they have been in front of the Council and Planning Commission previously as this process has unfolded. Hueler stated it is their understanding that the City Code that is in place is to be equitably administered to all neighbors and all citizens of Orono. Hueler indicated they took five years in researching where they 14. LA18-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued wanted to live on the lake and that they specifically chose Orono because they felt comfortable in the City's planning process and their protections of the lakeshore. Hueler stated when they lived on Kelly Avenue, they had to adhere very carefully to the average lakeshore setback and that they accepted that. Hueler stated at this point their concerns are that when the property was combined, the Dunkleys were provided a significant number of variances to build the house. Hueler stated the Dunkleys knew if they combined those two parcels, they would have to request a subdivision and that they are simply asking that this situation be treated the same way as other residents have been treated. Greg Hueler stated they have been negatively impacted by this in a host of ways and that the last phone call he had with Mr. Vogstrom was that the majority of the trucks would be using Walters Port. Hueler stated to his understanding there has not been a single truck that has gone up Walters Port and that at times their driveway has been impassable due to mud. Hueler stated there have been a number of times where trucks have blocked their driveway entrance and that it got so bad last week that his son had to call the police. The police indicated they would make sure it does not happen again. Hueler commented these are the things that are immediately impacting them personally. Hueler stated they are most concerned if this gets approved about what it will do for others who want to do the same thing. Hueler stated they are also concerned about the shoreline and questioned why some people are allowed to not follow the rules and build a house in someone's sightline. Hueler noted it was the Dunkleys' choice not to leave the existing house. Kelly Hueler stated the Dunkleys knew that requirement before the house was removed and that the Dunkleys are very experienced in real estate as part of their business. Hueler stated one of their main concerns is that many of the neighbors did not know about the meeting tonight and that they emailed a number of neighbors over the weekend. Hueler commented she understands that many of the neighbors on Walters Port are very supportive of this because they have been promised substantial improvements but that they are here to say that this is not just going to happen to them because there are many houses being built right now around the lake that could request the same thing. Hueler noted those homes, however, did not get variances to go inside those sightlines. Hueler stated if this request is approved, it would set a precedent, which means anyone can request it. Hueler stated they are asking the City Council to give serious consideration to what this means if this proposal is allowed to proceed and go forward. Greg Hueler pointed out that this is a sketch plan and not a formal survey. Hueler stated the proposed lot looks like it has a point, which is absolutely not the case, and that it is a meandering shoreline. Hueler stated the other thing that was brought up is the way the Dunkleys added their addition basically forces the new home to be out by the shoreline, which is the decision they made and is not a hardship. Dankey noted the proposed home is back further, which should help their sightline. Kelly Hueler stated it is a two-story home and it would not help their sightlines. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Curtis indicated the City measures the average lakeshore setback as a straight line from the closest point of the adjacent homes. Walsh stated the City Council has discussed many times whether someone's sightline is straight across the lake or whether it goes off to the side. In some developments homes have to be built in a certain order or they would not be able to be built on due to the average lakeshore setback. Kelly Hueler stated they would agree the shoreline meanders but that it is not a point. Crosby stated he has never considered a side view a sightline. Seals noted on Highwood the City Council made the applicant construct his deck in a triangle and in this instance half of the proposed home is within the sightline. Seals stated she understands what both sides are saying but that a good portion of the home is in the sightline. Crosby stated he considers the sightline to be someone's vision to the lake. Curtis noted it is the regulatory sightline that is being discussed. Crosby stated the proposed home is located further back than what was existing. Seals stated the old structure is no longer relevant since it was removed. Crosby stated in reality it is not irrelevant because when the property was purchased, the home was there. Printup stated if the City needs to change the code, they can change the code, but that is not being discussed tonight. Walsh stated someone can argue whether it is a practical difficulty because they are on a rounded point. Seals questioned whether it is really a practical difficulty if someone creates their own practical difficulty. Greg Hueler stated if the home had not been removed, it would not matter. Kelly Hueler stated the Dunkleys could have easily conformed with not just the sightlines but with the private drive. Hueler stated there are a whole host of nonconforming issues with this proposal. Walsh noted one issue is the average lakeshore setback and another is whether there is a practical difficulty because it is a rounded point. Greg Hueler stated he would request the City Council come stand on their dock and look at the shoreline. Hueler indicated it is a slightly curved shoreline and is not the way it is being described by the applicant. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Kelly Hueler stated the other issue is the easement and that the reality is that the City Code says a private drive serves two homes. Walsh commented there are some complicated issues that will need to be worked through. Walsh stated he is not sure whether a cul-de-sac is the answer either. Printup stated he would like to see a rendering of what conforming would be for this lot so they can see what they have to work with. Seals agreed that that would help clarify the situation. Seals stated it is likely something can be built there but that it probably is not this. Seals stated if someone creates the issues, then it is not a practical difficulty. Kelly Hueler stated they do not get everything they want either and that they will continue to make their position clear as this goes through the process. Hueler stated it is her understanding that Council Member Crosby recused himself on the last application with the Dunkleys. Crosby stated he is not sure yet whether he will be recusing himself on this application. Crosby stated he did do business with the Dunkleys and the economic interest was extremely minimal. Vogstrom stated he does have a plan depicting the cul-de-sac. Vogstrom noted they also had a sketch plan review earlier depicting the placement of the new home on Lot 2 where they received positive feedback. Vogstrom stated they did not know the ramifications of combining the lot because otherwise they would not be sitting here trying to get the average line of sight figured out since it was always their intent to build a home on the lot. Vogstrom indicated they are looking to create an outlot so the lot is conforming and not a back lot. In addition, they would like to construct a 24 -foot wide road rather than a cul-de-sac. Vogstrom stated the Huelers and the other neighbors did not want the huge driveway and pavement. Vogstrom stated they are considering access off of Walters Port Walsh asked if the Huelers would access off the cul-de-sac, Lot 2 would access off the cul-de-sac, and the Dunkleys off of Walters Port. Vogstrom indicated the Dunkleys could access off of Walters Port or Pence and that the Huelers' lot right now is nonconforming but that it could be made a conforming lot as well. Curtis stated in order to make the Huelers' lot conforming, they would need to extend the cul-de-sac or have the Huelers connect to the new road because they are currently a back lot. Curtis noted they would not need to do that if they connected the Dunkleys' home to Walters Port. Vogstrom stated that is another option they are looking at. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Crosby asked if it would be conforming if they connected to Pence. Curtis stated she would have to see a plan. Vogstrom stated they can probably meet that because they have four acres to work with. Walsh stated the line of sight also has to be taken into consideration. Vogstrom stated it does not make sense to have a home in front of two homes and that there has to be a happy medium. Vogstrom noted they do not have final house plans and that they are here for feedback from the City Council. Greg Hueler asked if this is granted and they were given a subdivision, whether they would then go through a separate process to get a building permit and variances. Walsh stated variances start with the Planning Commission and that this is a sketch plan so the City Council will not be granting anything right now. Barnhart stated ultimately the applicants would come back with a subdivision application, which may require some variances, and if they wanted to build a home that encroaches into the average lakeshore setback, that would probably be a separate application where they would have to justify the practical difficulties. Kelly Hueler stated there has consistently been work done outside of the permits and a number of times the City has had to issue stop work permits. Hueler stated their experience has been that while it might be on paper, that is not what happens on a daily basis. Hueler stated while the lot the Dunkleys purchased is only supposed to use Walters Port, it is not practical or reasonable to think that those three homes will not end up using Pence Lane. Hueler stated one of the Dunkleys' goals has been to have a private driveway into their residence, and that if the City Council is going to grant those variances, they have to think about everyday reality. Walsh noted the City can attach conditions to the variances but that they cannot say they are not of good character so they cannot give them the variance. Walsh stated the City Council can address concerns with reasonable conditions. Kelly Hueler commented this is about fact and that frequently there has been work done outside of the permits. Hueler stated they live there and are experiencing it on a day-to-day basis and that she brought it to the Council's attention so they can consider it. Crosby asked how far their driveway goes down Pence Lane. Kelly Hueler indicated to the property line and that the rest is easement. Crosby asked how owns the rest of Pence Lane. 14. LAI 8-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Kelly Hueler indicated Mr. and Mrs. Dunkley do and that they have a one-third undivided interest. Eric Vogstrom, Casco Point Road, stated the Dunkleys have lived there since 1984 and the Habermans eventually sold their property to the Dunkleys due to the required upkeep. Vogstrom stated the lot was somewhat junky with some concrete, other debris, and downed trees. The Dunkleys' main objective was to obtain some more land. When the Huelers found out the Dunkleys purchased the Haberman property, they had a conversation in which the Huelers said they wanted more privacy. The Dunkleys worked with the Huelers for a little while and offered to sell them some property for the sale price that they paid for it, which was not acceptable to the Huelers. Vogstrom noted the Huelers have to cross over 600 feet of Dunkleys' property, which does not provide much privacy for the Dunkleys. Vogstrom noted the Dunkleys did not know once they combined the lots that they would have to meet those requirements, and while ignorance is no excuse, the Huelers are saying a lot of things that are definitely inaccurate. Vogstrom stated the Dunkleys only received one variance to build in the 0-75 foot zone and that they did not cause the difficulty with the new lot because their whole new addition is within the 0-75. Curtis pointed out the Dunkleys average setback is based on the two adjacent homes. Eric Vogstrom stated the Dunkleys did not receive multiple variances for their new addition and that they basically got rid of the hot tub and built over it. Vogstrom stated the Dunkleys are at 65 percent hardcover and that their entire house is within the 0-75. Vogstrom stated the only way to attach the addition was to build within the setback. The Dunkleys now have four and half acres and they are not trying to cram something into a small area. Vogstrom indicated they are willing to listen to the City Council and that the previous sketch plan went well until the undivided issue in the easement came up. Vogstrom stated the attorneys will work that out. In addition, the Dunkleys have met with all the neighbors and that they have gone out of their way to make them happy. When the Dunkleys did their remodel in 2008, the Dunkleys paid over $150,000 to fix the sea wall, which benefited the neighbors. Vogstrom commented it is the same thing with the whole swampy area and the trees and that all the Dunkleys want to do is clean it up and improve it. Vogstrom stated it was too much upkeep for the previous property owner, which is why they sold it. Vogstrom encouraged the City Council to go out to the property and look at it. Vogstrom noted they are not blocking the line of sight and that they did not create the issue with the land. Crosby asked how much further back the new house would go. Eric Vogstrom indicated the closest part would be 17 feet and that the area in the front is a potential pool. Vogstrom stated the proposed home is way beyond the 75 -foot setback and that given the big weeping willow tree and other trees in that area, the Huelers have no views over that. Vogstrom noted they can trim up some of those trees to improve the Huelers' view and that they are willing to work with them. Vogstrom stated it is his belief the one window that will have its view obscured is in a master closet. 14. LA18-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Larry Getlin, Ridge Road, stated he has lived on the lake for many years and that part of living on the lake is to help ensure they keep the pristine property around it. Getlin stated what he does not like are people speaking on behalf of other people, and that what Eric Vogstrom said about the Habermans is not correct. Getlin stated if the Council wants factual information, they should ask the people themselves. Getlin commented the problem he sees as a resident is that this process will continue to be repeated and that the Council should not operate by seeing how many variances they give. Getlin stated he is not convinced that there was a plan before the applicant cut the trees down. Getlin stated he was also in attendance when the Council decided on County Road 19 that they were not going to grant a bunch of variances. Getlin stated he does not understand how they can operate a system that says someone can build by variance rather than rule. Getlin stated he would like the Council to pay attention to the fact that there is an appropriate way to do things and that they can adjust their plans if they are seeking more than one or two variances. Getlin stated when a plan is built on variances, that is not good planning, and that he would ask the Council not to make this a variance project when it does not need to be. Greg Hueler stated there were a lot of misrepresentations and falsehoods made by Eric Vogstrom. Hueler asked whether the Dunkleys or Paul or Eric Vogstrom were not informed of the difficulties they would have if they combined the lots Curtis indicated she talked about that with the owner at one point and the developer at multiple points. Kelly Hueler stated she agrees with Larry and that people should be able to speak for themselves. Hueler stated they have attempted to cooperate with the neighbors and that they absolutely wanted to find a resolution. Hueler stated what is being built is an intergenerational family compound and will be a major change in the area. Hueler stated when they purchased their property, they knew they had an easement that gave them access to their property and that they tried to find a solution. Hueler indicated they would like a buffer from what is going to change and that they tried repeatedly to get something in writing but it has been a moving target because the scope of the project has changed. Hueler stated when they came home last year after Labor Day weekend, they came home to an entirely cleared lakeshore and not just buckthorn as was represented at the Planning Commission meeting. Hueler stated there were a number of old hard growth trees that were pulled up over the Labor Day weekend when the City was closed and no one could shut the work done. In addition, the lakeshore was also graded. Hueler stated after that happened, that was when they said enough. Hueler noted she did not want to talk about that tonight but it has been represented in a way that is not accurate. Hueler commented they want to be neighbors to everybody else that lives on the beautiful lake that they share. Steve Bakke, 2765 Pheasant Lake Road, stated he has to take exception to the comments made by Eric Vogstrom. Bakker stated for him to disparage the Habermans and make claims about their wherewithal or interest in maintaining what he characterized as a dump on a swamp is patently false. Bakke stated that area was maintained by the Habermans and the Plumes before them. Bakke stated that area looks like a dump now because it is full of concrete and trees from the work the Dunkleys did. In addition, the trucks 14. LA18-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued going up and down Pence have beat up the road so much that it is practically unusable. Bakke stated the Habermans were friends of his and it angers him considerably to have someone disparage them who has not looked at that area that was characterized as a swamp and a dump for the last 40 years. Seals commented she can appreciate what he is saying and that it is duly noted about speaking for other people's motivations. Eric Vogstrom stated he apologizes. Seals stated if the Dunkleys or Habermans had something to say, they would be here. Crosby noted he is familiar with the area because he lives across the street and that he also knew the Habermans. Crosby commented the Habermans did have a tough time taking care of it because a lot of trees would fall in the water and so forth. Crosby stated he has lived there since 2005 and that it is not a clean area and is full of mosquitos. Crosby stated to say anything else is a complete falsehood. Crosby stated that is not intended to pull away from the Habermans because they did as much as they could to take care of the area. Crosby indicated he did not look at what Eric Vogstrom was saying as a knock against the Habermans. Seals stated the Habermans are not here to defend themselves. Eric Vogstrom indicated he also is friends with the Habermans and that they are wonderful people and dear friends with the Dunkleys. Vogstrom stated Sue Dunkley wanted him to inform the Council that the reason the Habermans sold their property was due to the upkeep and that he apologizes if anyone thought he was trying to say anything bad about them. Getlin commented he also is friends with the Habermans and that they need to ask them what their motivation was for selling. Walsh noted that is not relevant to what the City Council needs to discuss tonight and that perhaps everyone can leave the Habermans out of it. Mark Howery, Landscape Architect, commented they were kind of misrepresented this evening by someone saying the whole shoreline was cleared over Labor Day weekend. Howery stated what wound up happening was one diseased basswood and one diseased ash was removed in addition to some buckthorn. The contractor who did the work went into the 75 -foot zone and cleared a path. Howery indicated he then proceeded to work with Staff on regrading the area, which was seeded and revegetated. Howery noted it was a 50 -foot wide path and that the other trees that were taken down were outside the 0-75 foot zone. Kelly Hueler stated she was talking about the new addition. Howery stated that is the area he was talking about and that the contractor did not obtain a permit first but that he worked with Staff immediately to get it rectified. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Howery commented he wants to make the lot look beautiful and that he wants to work with the City and the Watershed District to restore the wetland, which will be paid for by the Dunkleys. Howery noted currently there is rainwater runoff from three different houses that spills right into the wetland, which does not help the wetland. Over time, years of junk, debris, and leaves have built up, and two weeks ago he fished out eight bags of trash that just happened to show up. Howery stated they also want to have more water holding capacity so if there is an issue with the weather, it will not overflow Walters Port and flood the homes on the other side. Howery indicated they are trying to be good stewards of the land. Howery noted they would like to move the road slightly so a nice line of trees can be planted. Howery indicated he is working on a plan that literally has about 100 different trees, both evergreens and deciduous. Howery stated they are all good plants for the native birds and will help enhance the wetland. Howery stated the Dunkleys are very forward thinking in making this area beautiful and by restoring and saving the wetland. Walsh stated he would like to refocus the conversation back to what the City Council needs to consider regarding how to make sure it is a conforming lot, the width of the road and whether there should be a cul-de-sac, and then the sightline or not the sightlines. Walsh stated whether they are making the water beautiful or cutting down trees is not what the City Council is talking about tonight. Sheila Vakean, Pence Lane, stated Pence Lane was a beautiful arching road with all kinds of trees and privacy but that the trees have been cut down. Vakean noted the woods are not that close to the shoreline so it probably was not necessary to have a variance but that in her view between 50 to 75 trees were cut down. Vakean stated the trees were not all diseased because they were stacked in piles that were hauled away. Vakean commented at times they are not getting the whole truth in what they are hearing. Vakean stated there have been times on the weekends when they do work that probably has not been approved and that she has not seen a single truck on Walters Port. Vakean stated she is sure that is the way it will be in the future as well. Vakean stated while it will probably look beautiful when it is finished, she has questions about the way it seems to be skirting every rule possible and that it looks like deals are being made behind people's backs, which they do not want to have happening in Orono. Andrew McDermott, 2702 Walters Port Lane, stated he read the report from the Planning Commission and there seems to be a push for a 24 -foot wide road. McDermott requested the City Council reconsider that. Currently the road is 15 feet wide, which has been that way since 1960s, and the road has functioned just fine, even when there used to be seven homes on Walters Port. Currently there are only five. McDermott stated he understands they will need to widen Pence at some point and that eventually the subdivision will be figured out. McDermott noted the two lots consist of four acres and that the second lot is zoned one acre. McDermott noted the Dunkleys could have proposed four homes for that area since it is zoned one acre. McDermott requested the City Council keep the road as narrow as possible. Walsh stated the width of the road has been one of the issues, and according to City Code, if the road is to be conforming, it needs to be 24 feet wide with a cul-de-sac at the end. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Curtis noted it could also be connected as a through street with Walters Port. Curtis indicated she has discussed with the applicant and the city engineer the different configurations and that there could be flexibility in the width as long as they can accommodate an adequate turnaround for emergency and delivery vehicles. Staff acknowledges that a cul-de-sac is not the solution but what the applicants have been presenting is not the solution either. Walsh stated they need to make sure it is a conforming lot and that it sounds like the loop is a better scenario with some flexibility on the width. Walsh stated they will need to figure out the sightlines. Crosby stated in his view the road does not need to be 24 feet wide. Walsh noted the wider road would also impact the wetlands. Walsh stated as it relates to the sightline, Pence Lane starts dipping to the right, which causes those homes to lose their sightline. Walsh stated the question is how much of that is a practical difficulty. Crosby stated due to the curve, the City should give some flexibility. Crosby stated in his view a side view is not a protected sightline because on almost every lakeshore lot, you can look out a side window and there is a house there. Crosby stated if the proposed house was protruding significantly in front of the Hueler house, he would be concerned. Printup stated in the past the Council has said it is okay if the pool is ahead in some areas. Curtis stated a pool at grade level can encroach in the average lakeshore setback. Crosby noted the new house is further back than the old house. Seals stated the old house is irrelevant and that the applicants created the issue even though the City warned them. Seals stated they would be basically opening Pandora's Box. Crosby commented there has to be a compromise. Dankey stated with four and a half acres, they should be able to subdivide something, and that a number of other homes in the area are on half an acre. Seals stated they combined the two lots, which created the issue. Dankey commented it seems punitive to people on large lots and that there is plenty of room for a lot. Curtis stated they could possibly have a building envelope behind the average lakeshore setback. Seals stated that is where the house needs to go. Dankey noted there would be no view of the lake, which would be a practical difficulty. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Crosby stated what is setting the sightline is the curve of the land and that the wise thing to do would be to view both properties to see what is going to be blocked. Crosby stated the sightline is so far back is due to the curvature of the land. Seals stated if you create new lot lines, which then creates problems with the other lot down the road, that doesn't mean you should give them a bunch of variances. Dankey stated in her view the applicants have been adjusting the plans to try to make it work. Crosby stated you can choose to forget the old house but the fact is that it was there. Crosby stated when someone purchases a property, they assume the house on the adjoining lot will be there. Crosby stated they purchased the property knowing the house was there. Seals commented someone can say the same for the applicants combining the lot. Printup noted they are looking at a clean slate. Crosby stated there has to be some give in the sightline due to the curvature of the land. Seals stated a give is not half a house. Walsh stated maybe the Council needs to go out there. Printup stated in his view the builder is creative enough that he can come up with different options. Seals stated the plan before the Council is not the final plan. Walsh stated in his view the loop is best for the road and that they will need to figure out emergency vehicle access. Print -up commented the rules require a wide road, which nobody wants to see. Walsh stated the City can give some flexibility on the road but that the lot will need to be a conforming lot. Walsh indicated they can also give some flexibility on the sightlines, but that there should be no other variances. Crosby asked if he wants to see the house pulled back further. Dankey commented it is not practical to move the house back given the curve. Walsh suggested the City Council visit the two properties and look at the sightlines from different distances on the properties. 14. LA18-55 PAUL VOGSTROM OB/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Eric Vogstrom stated the most important thing is to know where the sightline is. Vogstrom asked whether it is a practical difficulty that the lot curves. Walsh stated in his view there is some practical difficulty if the land curves but that they will need to physically see what is out there. Curtis asked if the City Council would like to see another sketch plan rather than a preliminary plat. Walsh stated it should be another sketch plan rather than spending money on a preliminary plat at this stage. Request to halt CUP co -application with Verizon to allow for citywide special public meeting July 23, 2018 To: Mayor Dennis Walsh City Administrator Dustin Rief Orono City Council Orono Planning Commision Orono Park Commission We, citizens of Orono, surrounding areas, and park supporters, are requesting that the city's co-applicaton with Verizon for the placement of cell towers at the Orono Public Golf Course and French Creek Preserve and any other location, park or city -owned property be halted until a special meeting can be scheduled for public discussion and citywide notification. Scheduling a public meeting at the Planning Commision level only notifies residents within 500 feet of the proposed sites. Of the hundreds of residents and park goers we have talked to ... none had any idea of the potential co -application. A decision of this magnitue without a citywide special hearing would forever change our parks for decades to come. All citizens need to hear what the staff and official's position is before the city officially applies for cell towers with Verizon. We request that the city council, at their next council meeting on August 13th discuss — as an agenda item — this issue of having a citywide special public hearing. Thank you in advance. Janie Delaney and Claudia Whiteley on behalf of 152 petitioners Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. /7 6, N e Address Zip Code 6f r Name Address 1 Zip Code i3 Address r Zip Code e Address/ lCD -0Zip Codec1 �d Names /J Addressq i obt Zip Code Na � C� Address � (7�c G� r i �� z ci Zip Code 5 Na Address ! 7 Zip Code Name i t( Address'7,�,, / i 1 ( Jv Zip Code l Name Address Zip Code Name Address Zip Code ' ✓G�L � L�r� ,�7�i ta� � �S � `7� l Name / ,. Address Zip Code Name Address Zip Code e ddress Zip Code Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. �� re Name �thIft, Igo 5 ViOnta"O Address Address A411_ S_ Address ??D �t Address Name Address (,,A 1, l►��L� 4' 29�' S"3s_C/ Zip Code Zip Code o Zip Code Zip Code Name Address �-I Z Gode / I 2� � t- V l � Latic 6� 356 Name Address / Zip Code Name Address / Zip Code Xe �ji2G�j . ttl�o'c 11.ei2 Nam Address Zip Code N Address Zip Code ip� FAJVMo-94f�_3( �MQ--/ I ►� i�— de/ Name Address _ r -e- Zip Code Name n j� � 1 Address ' Z,5� fin'' lJ�/V�l e,r11 Name '�,�,J` IUc� Address Zip Code ' National Center for Health Reserarch (NCHR). '� Petition to halt UP application that �rc�uld allow Verizonf3= to lease land for a cell tower at Orono Public Gal°curse On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. 1, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 2417 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Zip Cod Na _ Address G -- � e — Q Address Zip Code OAMLo G �� m N 5 5 3 l Name Address Zip Code UL�_Name Address Zip Code 04 r \ / Zip Code amc / ©� C� V� ,ZoL9 n a c�c) 5-S-391 Name AdV,4 0 l Zip Code Napa ress dip C � 5 / r.e �fA YS -51 Name ' National Center for Hoalih Reserarch WCH i1. Address Zip Code ` Petition to halt CUP application that would allow Verizon '(tr �>>>. II tower at Orono Public Golf Course -\ to lease land for a cell r On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. f9 Ll e. n �r N, me Address ame Addr..ss — ame• -- -- . i \/VW VYLY 1`�7� �SS3� N2rn � � �V — D r Vil ��ll �d_L `Y •ll�—�..—LCL-- � V��—i—� r sss lC 7 Nit r Add 3 F�- i�ddr-ss. N, Adedrass h Sq N K6 oy', �„ — -- A dd g0 Orono 0/-6A W_ F�i7 JI c='.5 Zic code Name Ad drass �+ AM ni. AdrSress Zip �.nde ` rNikuonal Cemer for Healrh Rescrarrh IN(a 110 M Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Na ddress N me Address 1 Na / Address Nvkme Address Name Address Nam s Address Na e Address Name,— Address Na Address Name Address 125 M i Name Address 96) a Address U� / ,,,,, V Address ' National Center for Health Reserarch (NCHR). o Gwf .5 R /-M" V-�,/ G Zip Code 'Zip Code Zip Code C)Cj.3(i Zip Code Zip Code Zip Code 5-5 -?C C, -- Zip Code Zip Code � S Zip Code Zip Code Zip Cyder AS Zip Code Zip Code Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Cywc,c� Name Address �` Yvtcw:Zip Code L A Z 5 a Ma - I a s oo . co.,•1 Name Address Zip Code Namev Zi Code Address Zip v b W(a ren. ccs -2- It s H1 n+n y 'moi P�- Td 6r ah v S:5 -3'Z( Name , Address > f7ip Code It . Name Ad ress Zip Code 'L P5 wen+ oor Ln LoeiLPA kP ,V-iN M Name Address Zip Code >c a DSD%S ty� �I�,`SfG l X5-36 I Ad rreeess ` �], / N� Zip CodeNam Name �A KJ4rvl lZ(% H /'! 3 b ,,r.q $S Ap�6- �o /Jtn Vc�Ky /N/i Zi Code J 5 ' lNe Address Zip Code �-/ Address Zip Code Name / Addrresss /� /� L� I �j / Zi Code W Name AddressQ , I • � , 64 t Zip Code Name Address Zip Code ' National Center for Health Reserarch (NCHR). Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Name Address Zip Code pgj,titiw�.y Name Address Zip Code oerzj:5 ( Lao o���o � � � x&V 5 3g r N( \e �n (� Add % Zi Code _ K \f. 14-s► 7_0 Namer Address Zip Code 1b'l CvNCoRaiA SZ. '14 WrA 5 539 ame Address Zi?p Code Name Address Zip Code ` National Center for Health Reserarch (NCHR). Nam 2it Address Zip Code Nam l _ 'w Address 3 / 6o Zip Code Name . �.� en. G� \ Address r 2� ��,� �� G.J�-�o.�_ .r Zip Code <�53 Name Address Zip Code pgj,titiw�.y Name Address Zip Code oerzj:5 ( Lao o���o � � � x&V 5 3g r N( \e �n (� Add % Zi Code _ K \f. 14-s► 7_0 Namer Address Zip Code 1b'l CvNCoRaiA SZ. '14 WrA 5 539 ame Address Zi?p Code Name Address Zip Code ` National Center for Health Reserarch (NCHR). Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Nam' yc�urea� i , ,.)6 (,=, , (w� z �� Name Address Address Jca� Zai Ml\J S53 9 I —T Zip Code W /4,/ Zip Code Zip Code ,S�If wv v ZiCod N e Address a_a a C Y` p Na e ; Address Zip Code A Name Address T Zip Code � � —S C`, -IC -4-1 ^Address,l / Zip Code Na \� �� l Z� Cod N AddZip Code / r�D � Nee Address Zi Code Address Zip Code Name Address Zip Code S M e- C Name Address Zip Code ' National Center for Health Reserarch (NCHR). Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. 11-70 W",m Ne, IS5u", Nx e Address I I Zip Code she It`d t -(.,v 57s3 7� Name Address Zip Code 5-5"75l Na e Addre W Zip Code e Address lip Code Name Address ,q t/J /?ip Code Na Address Zip Code Name Address Zip Code Na Address Zip Code ,ry N n Address Z Code Nam AAddress ' � Y111 /��p VS Zip Code Na Address / , b � Zip Code^ Name Address � � Zilp C°de, Name Address Zip Code National Center for Health Reserarch (NCHR). Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. N 04 Name 1 Na .s. Address 17Y tJ Z� ��I ' Address 5oza r\J Address Address 5175 Address 1 4w (�� Address Address 1-/,qn �)_ Address ress n s. No0o1 U_ Zip Code ' - 5535(e; Zip Code ,moi• S ` ( [1 Zip Code Zip Code 5 53� 5 Zip Code X5311 Zip Code Zip Code t25 ::3 Zip Code /A i Code vv 0 de ���t6 L Zip Code v l— / Zip Code N Address, 6; 1, �— Lb LU 5SSs �7 Name Address Zip Code National Center for Health Reserarch (NCHR). Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Name U Address n ` tJrN Lip -,_00e AYE ��1_�`' `� �3Ct Na e Address Zip Code KA EA1 Na A ress Zip Code 2 Zamecmne Addre �Si�Cd ee Name Address Zip Code ��o / n— AAJ Address Zip Code Name Address _ Zip Code r.— i / Name Address . Zip Code Name dress Zip Code Nam Address Zip �Cp e Name A ress Zip Code Name Address Zip Code ' National Center for Health Reserarch (NCHR). Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Name ' Address Zip Code � A 1 ' J JJJ Name, Zi Code �AP`' AIAIa11 i 61-\��C� ddrfe1s/��HAd6 Ir . PJ (Uatiz_d 55391 1 Name Address V Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name National Center for Health Reserarch (NCHR). Address Zip Code Petition to halt CUP application that would allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. I, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Address 2 S`/S- 12GOlefvllu(✓ Zip Code Na res�/ n Zip Code CCoode Name Address Zip Code Name :�" �)W f Address� 12, o t;l� Z��Code A 33-1 Name 0 Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Petition to halt CUP application that -would -allow Verizon to lease land for a cell tower at Orono Public Golf Course On February 26, 2018, the Orono City Council authorized Verizon to apply for a conditional use permit (CUP) to place a 75 foot cell tower at the historic Orono Public Golf Course. It is proposed that it be placed adjacent to the clubhouse. It will sit on a 540+ square footprint which will include cement pad, chain link fence, retaining wall and mechanical equipment. 1, the undersigned, am opposed to Cell Towers in Orono Parks for the following reasons: • Cell towers do not belong in ANY park in Orono. • This kind of action contradicts the "philosophy of Orono" clearly posted on City of Orono website. • Cell towers destroy the natural settings of parks, degrade historic property, and in the case of OPG a proposed tower would be positioned right next to the $45,000 deck the city has just approved. • Cell towers are permanent and require 24/7 maintenance/access. • Cell towers belong in commercial locations, not rural, residential neighborhoods where families congregate. • Cell towers impact wildlife. • Cell towers emit the same type of radiation that cell phones do. No long-term studies have been completed to determine effects of RF waves on children. Cancer studies can take 10-20 years to complete'. Name Address / 1 Zip Code ti fir` I � t b -.�' "(.T y 1. '1J!�1 F3 - - Name Address Zip Code Na e Addre s Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code Name Address Zip Code National Center for Health Reserarch (NCHR). 5 Crosby stated there has to be some give in the sightline due to the curvature of the land. Seals stated a give is not half a house. Walsh stated maybe the Council needs to go out there. Printup stated in his view the builder is creative enough that he can come up with different options. Seals stated the plan before the Council is not the final plan. Walsh stated in his view the loop is best for the road and that they will need to figure out emergency vehicle access. Printup commented the rules require a wide road, which nobody wants to see. Walsh stated the City can give some flexibility on the road but that the lot will need to be a conforming lot. Walsh indicated they can also give some flexibility on the sightlines, but that there should be no other variances. Crosby asked if he wants to see the house pulled back further. Dankey commented it is not practical to move the house back given the curve. Walsh suggested the City Council visit the two properties and look at the sightlines from different distances on the properties. 14. LAIS-55 PAUL VOGSTROM O/B/O WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, SKETCH PLAN — Continued Eric Vogstrom stated the most important thing is to know where the sightline is. Vogstrom asked whether it is a practical difficulty that the lot curves. Walsh stated in his view there is some practical difficulty if the land curves but that they will need to physically see what is out there. Curtis asked if the City Council would like to see another sketch plan rather than a preliminary plat. Walsh stated it should be another sketch plan rather than spending money on a preliminary plat at this stage. On the second page of this packet [which is page (3) of Resolution 6811], section 1. of the ANALYSIS it states: "The configuration of the Property and the adjacent properties functions like a peninsula. This criterion is met regarding the addition." Section 3.b of the ANALYSIS states: "The Property is configured as a peninsula creating an average lakeshore setback line which cuts through the Property." On the third page of this packet [which is page (4) of Resolution 6811], sections 8. and g. of the ANALYSIS both state: "... is oriented similarly to a peninsula." The fourth page of this packet [which is page (6) of Resolution 6811], shows that Resolution 6811 was: "ADOPTED by the Orono City Council on this 27th day of November 2017." The Resolution was attested to/signed by Anna Carlson, City Clerk, and Dennis Walsh, Mayor. M:\2018 KQ\Anita\a-Sue\Mtka-Pence Project\Resolution coversheet.docx RESOLUTION OF THE CITY COUNCIL NO. 68 11 A RESOLUTION WHEREAS, on August 29, 2017, William Dunkley and Susan Dunkley, a married couple, (hereinafter the "Applicants"), are the owners of 2709 Walters Port Lane and 2710 Pence Lane, legally described as: 2079 Walters Port Lane: Lot 4, Block 3, Walters Port, Hennepin County, Minnesota And 2_710 Pence Lane: Lot 1, Block 1, Carman Bay Heights, Hennepin County, Minnesota (hereinafter collectively the "Property"); WHEREAS, the Applicants have made application to the City of Orono combine 2709 Walters Port and 2710 Pence Lane into one buildable lot through the Subdivision Exception process; and WHEREAS, the Applicants have made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of an addition to the existing home 57 feet from the OHWL where a 75 -foot setback is required, and entirely lakeward of the average lakeshore setback established by 2707 Walters Port and 2715 Pence Lane; and WHEREAS, the Applicants have made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of an addition to the existing home resulting in approximately 130 square feet of additional hardcover and structure within the 75 -foot setback; and WHEREAS, the Applicants have made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-1279 to allow construction of retaining walls and a driving path to the lake within the 75-foot'setback; and WHEREAS, on October 16, 2017, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and CITY OF GRONO RESOLUTION OF TKEE CITY COUNCIL NO. 6 4 7 1 ANALYSIS: 1. "Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance .... The existing home on the Property is situated entirely within the 75 -foot setback. The proposed addition by nature of the connection will encroach approximately 20 feet into the 75 -foot setback, the balance of the addition will be beyond the 75 -foot setback. The addition will be connected to the existing home in the location of the open hot tub deck area which will also become enclosed. Likewise the addition will encroach entirely lakeward of the average lakeshore setback line based on the homes at 2707 Walters Port Lane and 2715 Pence Lane. The confiouration of the Property and the adjacent properties functions like a peninsula. This criterion is met regarding the addition. 2. "Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan." The proposal to construct additions to the existing home in the most conforming manner possible is consistent with the comprehensive plan. This criterion is met. "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. 'Practical difficulties,' as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The proposed addition will increase the bulk and massing on the Property which is already non -conforming. The location of the existing home and adjacent homes offer limited opportunity to construct additions to the Applicants' home without variances. This criterion is met. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The Property is configured as a peninsula creating an average lakeshore setback line which cuts through the Property. The house was constructed within the 75 - foot setback because the Property did not have the depth to construct a conforming home. This criterion is met. c. The variance, if granted, will not atter the essential character of the locality. " The majority of the additions will be toward the rear of the Property; the visual massing of structure and additional hardcover within the 75 foot setback is minimal and will not alter the character of the locality, particularly when viewed from the lake. This criterion is met, CITY OF ORONO RESOLUTIONOF TIT CITY COUNCIL NO. 4. "Economic considerations alone do not constitute practical difficulties." Economic considerations have not been a factor in the variance approval determination. 5. "Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth -sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78." This condition is not applicable. 6. "The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located," This condition is not applicable, as the use for a residential home addition is an allowed use in the LR -1 B District. 7. "The board or council may permit as a variance the temporary use of a one -family dwelling as a two-family dwelling." This condition is not applicable. 8. "The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property." The 2709 Walters Port Lane property is substandard with respect to area and width for the district, and is oriented similarly to a peninsula. The existing home is situated as close as 25 feet to the OHWL. These conditions are unique to the property. This criterion is met. 9. "The conditions do not apply generally to other land or structures in the district in which the land is located." The existing property where the house is located is substandard with respect to area and width for the district, and is oriented similarly to a peninsula. The existing home is situated as close as 25 feet to the OHWL. These conditions are unique to the property. This criterion is met. 10. "The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant." There are very limited areas where a conforming addition to the home can be constructed. The variances are necessary for the preservation of a property right of the Applicants. 11. "The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter." The intent of the zoning ordinance is to provide an opportunity for development and reinvestment in neighborhoods while reinforcing Orono's goals of lake and natural resource protection, while preserving the unique neighborhood character. The Applicants are proposing to construct additions to the home which are designed to limit the impact to the lake and the neighborhood. This criterion is met. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL • ADOPTED by the Orono City Council on this 27th day of November 2017. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor